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10/13/2016 Special Meeting 2017 BudgetMINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, THURSDAY, OCTOBER 13, 2016 CALL TO The Special Meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Mayor Bogusz at 6:05 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Thursday, October 13, 2016. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Rodd, Brookman, Chester, Smith and Charewicz. Aldermen Robinson and Sayad were absent. A quorum was present. Also present were: Mayor Bogusz, City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Community and Economic Development McMahon, Fire Chief Wax, Director of Human Resources Light, Director of Information Technology Sora, Police Chief Kushner, Director of Public Works and Engineering Oakley, Assistant Director of Public Works and Engineering Duddles and Assistant Director of Public Works and Engineering Watkins. 2017 BUDGET: LIBRARY: HISTORY CENTER: TIF #1: MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE COMMITTEE — Alderman Smith, Chair Discussion was held. Executive Director Holly Richards Sorenson answered questions from the Aldermen. Discussion was held. Executive Director Shari Caine answered questions from the Aldermen. Moved by Charewicz, seconded by Rodd, to approve an additional $10,000.00 to the Request for Subsidy for the Historical Society on Page 322. Moved by Haugeberg, seconded by Chester, to defer this Request to the Special Meeting of October 26, 2016. Motion declared carried. Aldermen Rodd and Charewicz did not agree. Alderman Brookman requested the cost of installing sprinklers in the History Center and a generator. Discussion was held. Staff was directed to eliminate the words "Theater and" in the title and throughout the Request for the Restaurant District Business Assistance Grant on Page 355. TIF #1: (Cont'd) TIF #3: TIF #5: TIF #6: TIF #7: MOTOR FUEL TAX FUND: CDBG FUND: GRANT FUNDED PROJECTS: GAMING TAX: EMERGENCY TELEPHONE SYSTEM: DEBT SERVICE: CAPITAL PROJECTS: Page 2 of 4 10/13/16 Discussion was held regarding the Request for the Civic Center Parking Garage Design on Page 348. It was the consensus of the Aldermen to defer this Request to the Special Meeting of October 26, 2016. Council Request: None Council Request: None Council Request: None City Manager Bartholomew gave an update on the status of the development project. Discussion was held. Director of Public Works and Engineering Oakley answered questions from the Aldermen. Alderman Rodd requested that the City Manager Bartholomew place the topic of sidewalks on the agenda for the next Engineering Committee meeting. Moved by Rodd, seconded by Chester, to approve an additional $250,000.00 from the Capital Projects Fund for a total of $1,000,000.00 for the Request for Sidewalk Replacement on Page 383. Motion declared carried. Assistant Director of Public Works and Engineering Duddles answered questions from the Aldermen. Assistant Director of Public Works and Engineering Duddles answered questions from the Aldermen. Assistant City Manager/Director of Finance Wisniewski answered questions from the Alden -nen. Council Request: None Assistant City Manager/Director of Finance Wisniewski and City Manager Bartholomew answered questions from the Aldermen. Discussion was held. City Manager Bartholomew and Director of Public Works and Engineering Oakley answered questions from the Aldermen. Resident Wharton Sinkler addressed the Committee of the Whole comm ntin; on the Northwest Highway S -Curve Pedestrian -Bike Underpass. CAPITAL PROJECTS: (Cont"d) EQUIPMENT REPLACEMENT: IT REPLACEMENT: Page 3 of 4 10/13/16 It was the consensus of the Aldermen to defer the Request for the Northwest Highway S -Curve Pedestrian -Bike Underpass — Phase I Engineering in the amount of $250,000.00 on Page 435 until the Regular City Council Meeting of October 17, 2016. There were no objections. Director of Public Works and Engineering Oakley answered questions from the Aldermen regarding the Request for Street Resurfacing in the amount of $1,000,000.00 on Page 432. Alderman Chester requested that this Request be deferred to the Special Meeting of October 26, 2016. There were no objections. Director of Public Works and Engineering Oakley answered questions from the Aldermen regarding the Request for Storm Water Master Plan Projects in the amount of $3,000,000.00 on Page 436. Discussion was held. Director of Public Works and Engineering Oakley and Assistant Director of Public Works and Engineering Duddles answered questions from the Aldermen. Fire Chief Wax will provide information regarding the Request for Power - Assisted Ambulance Cots in the additional amount of $36,276.00 at the Special Meeting of October 26, 2016. There were no objections. Council Request: None WATER/SEWER: It was the consensus of the Aldermen to defer this Request to the Special Meeting of October 26, 2016. There were no objections. CITY OWNED PARKING: METRA LEASED PARKING: RISK MANAGEMENT: HEALTH BENEFITS: UNFINISHED BUSINESS: Council Request: None Council Request: None Assistant City Manager/Director of Finance Wisniewski answered questions from the Aldermen. Council Request: None MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. It was the consensus of the Aldermen to defer the Discussion and Presentation regarding the Water/Sewer Fund (deferred from the September 19 2016 Cit Page 4 of 4 10/13/16 Council Meeting) to the Regular City Council Meeting of October 17, 2016. There were no objections. ADJOURNMENT: There being no further business, the meeting adjourned at 9:08 p.m. G ud ig, MMC — CI LERK APPROVED BY ME THIS /