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11/07/2016 Monday, November 7, 2016 Closed Session – 6:30 p.m. Regular Session – 7:00 p.m. Room 102 CALL TO ORDER CLOSED SESSION PROBABLE OR IMMINENT LITIGATION (verbal update only) LITIGATION (verbal update only) REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE RECOGNITION VFW POST 2992, PRESENTED BY STATE SENATOR LAURA MURPHY AND STATE REPRESENTATIVE MARTIN MOYLAN PRESENTATION 2016 SUSTAINABLE LANDSCAPING AWARD CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS | CONSENT AGENDA 1. Authorize 2016 Tax Levy Abatement Ordinances a. ORDINANCE M-33-16/Abatement – 2007A and 2007B General Obligation Refunding Bonds b. ORDINANCE M-34-16/Abatement – 2008A Taxable General Obligation Refunding Bonds c. ORDINANCE M-35-16/Abatement – 2009A Taxable General Obligation Refunding Bonds d. ORDINANCE M-36-16/Abatement – 2009B General Obligation Refunding Bonds e. ORDINANCE M-37-16/Abatement – 2010A and 2010B General Obligation Refunding Bonds f. ORDINANCE M-38-16/Abatement – 2011 General Obligation Refunding Bonds g. ORDINANCE M-39-16/Abatement – 2012 General Obligation Refunding Bonds h. ORDINANCE M-40-16/Abatement – 2013 Taxable General Obligation Refunding Bonds i. ORDINANCE M-41-16/Abatement – 2014A Taxable General Obligation Refunding Bonds and 2014B General Obligation Refunding Bonds 2. Year 2016 Tax Levy Ordinances for Special Service Areas a. ORDINANCE M-42-16/2016 Tax Levy, Special Service Area #5 (Westfield Lane Water Main) in the Amount of $3,782 b. ORDINANCE M-43-16/2016 Tax Levy, Special Service Area #6 (Parking Lot Improvement, 2150- 2172 Chestnut Street) in the Amount of $981 c. ORDINANCE M-44-16/2016 Tax Levy, Special Service Area #7 (Parking Lot Improvement, Woodland Townhomes) in the Amount of $12,000 d. ORDINANCE M-45-16/2016 Tax Levy, Special Service Area #8 (Curbs, Gutters for Crabtree Lane) in the Amount of $4,200 e. ORDINANCE M-46-16/2016 Tax Levy, Special Service Area #9 (Parking Lot Improvement, 624-640 West Algonquin Road) in the Amount of $2,315 f. ORDINANCE M-47-16/2016 Tax Levy, Special Service Area #10 (Parking Lot Improvement, 642- 658 West Algonquin Road) in the Amount of $2,936 g. ORDINANCE M-48-16/2016 Tax Levy, Special Service Area #11 (Rear Yard Drainage, 138, 158, 273, 283, 170 and 180 Drake Lane) in the Amount of $2,096 h. ORDINANCE M-49-16/2016 Tax Levy, Special Service Area #12 (Rear Yard Drainage, 948 and 956 Greenview Avenue) in the Amount of $979 i. ORDINANCE M-50-16/2016 Tax Levy, Special Service Area #13 (Rear Yard Drainage, 1318, 1330 and 1340 Phoenix Drive and 1325 & 1335 Miami Lane) in the Amount of $1,566 j. ORDINANCE M-51-16/2016 Tax Levy, Special Service Area #14 (Rear Yard Drainage, 2132, 2140, and 2148 Plainfield Drive) in the Amount of $830 k. ORDINANCE M-52-16/2016 Tax Levy, Special Service Area #15 (Rear Yard Drainage, 345 and 353 Ardmore Road) in the Amount of $1,643 3. Waive the Bidding Process and Approve the Purchase of One (1) Ambulance through the Northw est Municipal Conference Suburban Purchasing Cooperative Contract #133 Award from Foster Coach Sales of Sterling, Illinois in the Amount of $302,470. Also, Declare Obsolete Ambulance as Surplus Property. Budgeted Funds – Equipment Replacement Fund 3a. RESOLUTION R-171-16/A Resolution Authorizing the Purchase of a New Ambulance from Foster Coach Sales, Inc. 3b. ORDINANCE M-54-16/An Ordinance Declaring Personal Property Owned by the City of Des Plaines as Surplus | 4. Approve Grant Recipients for 2016 Social Services Program Funding in an Amount Not-to-Exceed $90,000 – Budgeted Funds – Health & Human Services, Subsidies and Incentives 4a. RESOLUTION R-164-16/A Resolution Authorizing the Disbursement of Social Service Funds to Twenty Nine Social Service Agencies 5. Approve Renewal of 12-month Contract for Phone Services with Call One via the Suburban Purchasing Cooperative Telecommunications Agreement for Voice Grade, Phone and Low-Baud Data Circuits. Budgeted Funds – Communication Services. 5a. RESOLUTION R-165-16/A Resolution Approving a Customer Service Agreement Renewal with Call One, Inc. for Phone Services 6. Approve an Agreement with B&F Construction Code Services, Inc. for Building Plan Review Services in an Amount Not-to-Exceed $40,000 – Budgeted Funds – Miscellaneous Contractual Services 6a. RESOLUTION R-166-16/A Resolution Approving an Agreement with B&F Construction Code Services, Inc. for Professional Commercial and Industrial Building Plan Review Services 7. Approve IEMA Hazard Mitigation Grant Program Amendment Agreement and the MWRDGC Grant Agreement to Fund the Acquisition and Demolition of up to 47 Properties in the Floodplain and Authorize the Expenditure of Funds in Accordance with FEMA Hazard Mitigation Grant 1935 as Approved by Resolution R-74-14. Budgeted Funds – Grant Funded Projects Fund. 7a. RESOLUTION R-167-16/A Resolution Approving a Grant Agreement Amendment with the Illinois Emergency Management Agency and Approving an Agreement with the Metropolitan Water Reclamation District 8. Award Bid for 2017-2019 Parkway Tree Maintenance Contract to Lowest Responsive Responsible Bidder Landscape Concept Management, Inc., 31745 N. Alleghany Rd., Grayslake, Illinois in the Total Amount of $920,344.56. Budgeted Funds – Streets Maintenance/Tree Maintenance 8a. RESOLUTION R-168-16/A Resolution Approving an Agreement with Landscape Concepts Management, Inc. for the Procurement of Parkway Tree Maintenance Services 9. Award Bid for 2017-2019 Custodial Services, in the Best Interest of the City, to B&B Maintenance, Inc., 537 Capital Drive, Lake Zurich, IL 60047 in the 3-Year Amount of $363,060. Budgeted Funds – Facilities and Grounds Maintenance/Custodial Services and TIF #1 Downtown/Custodial Services 9a. RESOLUTION R-169-16/A Resolution Approving an Agreement with B&B Maintenance, Inc. for Custodial Services 10. Award Bid for HVAC Repair and Maintenance for 2017-2019 to Bedco Mechanical, Inc., 546 Zenith Drive, Glenview, IL 60025 in the 3-Year Amount of $42,300 for Preventative Maintenance and Hourly Rates per Pricing Submitted. Budgeted Funds - Facilities/Grounds Maintenance/City Hall and Facilities/Grounds Maintenance/Other Buildings 10a. RESOLUTION R-170-16/A Resolution Approving an Agreement with Bedco Mechanical, Inc. for HVAC Maintenance and Repair Services 11. SECOND READING - ORDINANCE M-29-16/An Ordinance Amending Chapter 4 of Title 4 of the City of Des Plaines City Code 12. SECOND READING - ORDINANCE M-30-16/An Ordinance Amending Section 4-18-1, “Fee Schedule”, of Chapter 18, “Schedule of Fees”, of Title 4, “Business Regulations”, of the City Code | 13. Minutes/Regular Meeting – October 3, 2016 14. Minutes/Special Meeting – October 13, 2016 (Budget Hearing, Session 2) 15. Minutes/Regular Meeting – October 17, 2016 END OF CONSENT AGENDA COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION – Alderman Don Smith, Chair a. Warrant Register in the Amount of $6,921,573.68 – RESOLUTION R-172-16 b. 2016 Estimated Property Tax Levy Resolution – RESOLUTION R-173-16 2. COMMUNITY DEVELOPMENT – Alderman Mike Charewicz, Chair a. Approve Business Assistance Grant for Interior Buildout of Amazing Breads and Cakes, LLC, 1460 Miner Street, Des Plaines, IL in the Amount of $15,000.00 – RESOLUTION R-162-16 (deferred from 10/17/2016 City Council Agenda) b. Consideration of Purchase and Sale Agreement for City-Owned Land on Ellinwood Street, Case #16- 050-V-SUB (1st Ward) – ORDINANCE Z-27-16 and Consideration of Vacation of Public Easement Over Property Located on Ellinwood Street – ORDINANCE Z-28-16 3. LEGAL & LICENSING – Alderman Patricia Haugeberg, Chair a. Consideration of Amendment to Chapter 3 of Title 4 of the Des Plaines City Code Regarding Occasional Residential Sales – ORDINANCE M-31-16 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER “NEW BUSINESS” UNFINISHED BUSINESS 1. ORDINANCE Z-26-16/An Ordinance Granting an Extension of the Conditional Use Permit for 995 -997 Lee Street, Des Plaines (deferred from 10/17/2016 City Council Agenda) 2. SECOND READING – ORDINANCE M-28-16/Approve Ordinance Amending Chapter 9 of Title 1 of the City of Des Plaines City Code (deferred from 10/17/2016 City Council Agenda) 3. SECOND READING – ORDINANCE Z-24-16/An Ordinance Approving Tentative and Final Plats of Consolidation and a Major Variation from Section 12-7-3.5.e.2 of the City of Des Plaines Zoning Ordinance at 1555-1557 and 1565 Ellinwood Street, Des Plaines, Illinois (Case #16-050-V-SUB) | NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-172-16/Warrant Register in the amount of $6,921,573.68 b. RESOLUTION R-173-16/A Resolution Estimating the Amount of Funds Necessary to be Raised through Taxation upon the Taxable Property within the City 2. a. RESOLUTION R-162-16/A Resolution Approving a Business Assistance Interior Buildout Grant to Amazing Breads & Cakes, LLC for 1460 Miner Street b. ORDINANCE Z-27-16/An Ordinance Authorizing the Sale of Real Property to Opus Development and ORDINANCE Z-28-16/An Ordinance Vacating and Abrogating a Public Easement Over Property Located on Ellinwood Street 3. a. ORDINANCE M-31-16/An Ordinance Amending Chapter 3 of Title 4 of the City of Des Plaines City Code MANAGER’S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons.