10/03/2016*DEsPLAINES
ILLINOIS
CITY COUNCIL AGENDA
Monday, October 3, 2016
Regular Session — 7:00 p.m.
Room 102
CALL TO ORDER
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
CITIZEN PARTICIPATION
(matters not on the Agenda)
PRESENTATION
SENATOR LAURA MURPHY'S PRESENTATION OF SENATE RESOLUTION
RECOGNIZING DES PLAINES FIRE DEPARTMENT'S 125TH ANNIVERSARY
SWEARING-IN CEREMONY
SWEARING-IN OF NEW FIREFIGHTER CANDIDATES
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
MONDAY, OCTOBER 3, 2016
CONSENT AGENDA
CITY OF DES PLAINES CITY COUNCIL AGENDA PAGE 12
1. Adopt Potable Groundwater Use Restriction Ordinance for 607 E. Oakton Street, Des Plaines to allow for
Elmer's Service Station the ability to obtain a No Further Remediation Letter from the Illinois Environmental
Protection Agency
la. ORDINANCE M-27-16/An Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply by the
Installation or Use of Potable Water Supply Wells or by any Other Method at 607 E. Oakton Street in the City
of Des Plaines
2. Accept Rock Salt Bid Award through the State of Illinois CMS 2016-2017 Rock Salt Procurement Contract
PSD 4018184, at a Cost of $42.46 per Ton Payable to Compass Minerals America, Inc., 9900 West 109th
Street, Overland Park, KS. Budgeted Funds — MFT Funds/Commodities/Ice Control
2a. RESOLUTION R -144-16/A Resolution Authorizing the Procurement of Rock Salt from Compass Minerals
America, Inc.
3. Approve a License Agreement with Operation North Pole, Inc., 50 West Oakton Street, Des Plaines, Illinois
for the Temporary Use of City -Owned Property
3a. RESOLUTION R -150-16/A Resolution Approving a License Agreement with Operation North Pole, Inc., to
Permit the Temporary Use of 1486 and 1486 1/2 Miner Street for the Storage of Toys and Children's Coats
4. Approve Colfax Crossing Public Improvement Bond Reduction from $2,931,078 to $730,504
4a. RESOLUTION R -151-16/A Resolution Approving the Reduction of the Public Improvement Security for
Colfax Crossing Planned Unit Development
5. Authorize Staff to Enter into an Intergovernmental Agreement with the Chicago Metropolitan Agency for
Planning (CMAP) for Purposes of Creating a New Comprehensive Plan for the City of Des Plaines to be
Completed in the Year 2018 with a Local Cost Match of 20% or $24,000
5a. RESOLUTION R -152-16/A Resolution Approving an Intergovernmental Agreement with the Chicago
Metropolitan Agency for Planning
6. Approve Des Plaines River Road Reconstruction Contract 60X13 — Change Order #1 with Greco Contractors,
Inc., 2100 S. Mt. Prospect Road, Des Plaines, Illinois in the Amount of $700,000. Source of Funding —
Water/Sewer Fund and Grant Funded Projects. Also Authorize City Manager to Enter into such Additional
Change Orders as Necessary to Account for Unanticipated Costs in an Aggregate Amount of $1,045,006.67
Raising the Total Not -to -Exceed Amount of Contract to $15,200,000. All change orders will be funded by
IDOT in the same proportions as the original contract.
6a. RESOLUTION R -154-16/A Resolution Approving Change Order No. 1 to a Construction Contract with
Greco Contractors, Inc., for the Des Plaines River Road Reconstruction Contract 60X13
7. Minutes/Regular Meeting — September 19, 2016
END OF CONSENT AGENDA
MONDAY, OCTOBER 3, 2016
COMMITTEE OF THE WHOLE
CITY OF DES PLAINES CITY COUNCIL AGENDA PAGE 13
1. FINANCE & ADMINISTRATION — Alderman Don Smith, Chair
a. Warrant Register in the Amount of $4,491,374.88 — RESOLUTION R-155-16
2. LEGAL & LICENSING — Alderman Patricia Haugeberg, Chair
a. Consideration of an Ordinance Amending Chapter 9 Title 1 of the Des Plaines City Code
Modifying the Code of Ethics (deferred from 9/19/2016 City Council Agenda) — ORDINANCE M-
28-16
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER "NEW BUSINESS"
UNFINISHED BUSINESS
1. SECOND READING — ORDINANCE M-26-16/An Ordinance Amending Chapter 8 of Title 1 of the City of
Des Plaines City Code (as requested by City Council to be amended at the 9/19/2016 City Council Meeting
to remove the reference to "Assistant Director of Economic Development")
2. RESOLUTION R-153-16/Reject All Bids for the 2017-2018 Elevator Inspection Services Contract (as
requested by City Council to be amended at the 9/19/2016 City Council Meeting)
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-155-16/Warrant Register in the amount of $4,491,374.88
2. a. ORDINANCE M-28-16/Approve Ordinance Amending Chapter 9 of Title 1 of the City of Des Plaines
City Code
MONDAY, OCTOBER 3, 2016 CITY OF DES PLAINES CITY COUNCIL AGENDA PAGE 14
MANAGER'S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.
ODESP1 INFS
ILL 1 N O Y S
FIRE DEPARTMENT
405 S. River Road
Des Plaines, IL 60016
P: 847.391.5333
desplaines.org
MEMORANDUM
Date: September 21, 2016
To: Michael Bartholomew, City Manager
From: Alan Wax, Fire Chief a/,,J
Subject: Presentation of Senate Resolution Regarding the Fire Department's Milestone Anniversary
Issue: As you know, the Des Plaines Fire Department is proudly celebrating its quasquicentennial anniversary
in 2016. Illinois Senator Laura Murphy seeks to present a Senate Resolution noting this milestone of 125
years of service to the community.
Analysis: The Fire Department was first organized by volunteers in September of 1891, however it was
formally recognized by municipal officials on October 5, 1891.
In the past 125 years, the Des Plaines Fire Department has evolved into one of the busiest fire departments in
the northwest suburbs. The Department responds to nearly 8,000 emergency calls per year, including fires,
emergency medical situations, vehicle/equipment rescues, water rescues, technical rescues, hazardous
material incidents, and others. The Department is a leader in specialty team operations (water rescue,
hazardous materials spill/leak mitigation, technical rescue, and fire/arson investigation), as well as fire
prevention. Today, the Department is comprised of 92 sworn and 7 civilian positions.
A Des Plaines Fire Department History Map, including photos, videos, and descriptions of emergency calls,
events, and activities during the Department's rich history, may be accessed at http://tinyurl.com/DPFD125.
Recommendation: Senator Murphy has asked for a couple of minutes during the October 3, 2016 City
Council meeting to present the Senate Resolution. I note that this is the meeting closest to the actual
anniversary date of October 5th. The Department certainly appreciates the recognition, and thanks Senator
Murphy for her support.
ODESP1 INFS
ILL [ N O Y S
FIRE DEPARTMENT
405 S. River Road
Des Plaines, IL 60016
P: 847.391.5333
desplaines.org
MEMORANDUM
Date: September 21, 2016
To: Michael Bartholomew, City Manager
From: Alan Wax, Fire Chief a (,t)
Subject: Swearing -In of Firefighter/Paramedic Candidates Alexander Demma, Brent Hoffman, Chris
Dammers, Michael Genova, and Patrick O'Mara
Issue: The Fire Department has hired new candidates Alexander Demma, Brent Hoffman, Chris Dammers,
Michael Genova, and Patrick O'Mara. They are scheduled to start during the weeks of October 3rd and 10th.
We ask that they be introduced and sworn -in at the October 3rd City Council meeting.
Analysis: There will be a small welcome reception for these candidates and their families prior to the Council
meeting in the first floor of City Hall, and all are invited to meet them at that time.
Firefighter/Paramedic Candidates Demma, Hoffman, Dammers, Genova, and O'Mara will be attending the
nine -week fire academy starting on October 17th.
Recommendation: I request that the Mayor swear -in Candidates Demma, Hoffman, Dammers, Genova, and
O'Mara to their new positions at the beginning of the City Council meeting on October 3, 2016, and I invite
the Mayor, Aldermen, and public to join me in congratulating these candidates on their appointments.
ODEsPIINES
ILLINOIS
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
MEMORANDUM
Date: September 14, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Potable Groundwater Use Restriction — 607 E Oakton Street
Issue: Elmer's Service Station, through their consultant, Gabriel Environmental Services, requests a potable
groundwater use restriction ordinance for an area adjacent to their property at 607 E Oakton Street in order to
obtain a No Further Remediation (NFR) letter from the Illinois Environmental Protection Agency (IEPA).
Analysis: The NFR letter will complete a Leaking Underground Storage Tank incident (IEMA Incident No.
20030733) from the former service station at the southeast corner of Oakton Street and Wolf Road.
The proposed ordinance prohibits the use of groundwater as a potable water source within the projected
contamination plume shown on Exhibit B of the ordinance. Potable water is defined as any water used for
human or domestic consumption, including, but not limited to, water used for drinking, bathing, swimming,
washing dishes, or preparing foods.
Recommendation: I recommend adoption of the potable groundwater use restriction ordinance.
Attachments:
Ordinance M-27-16
Exhibit A — Description of Affected Area
Exhibit B — Map of Affected Area
Page 1 of 6
CITY OF DES PLAINES
ORDINANCE M - 27 - 16
AN ORDINANCE PROHIBITING THE USE OF
GROUNDWATER AS A POTABLE WATER SUPPLY BY
THE INSTALLATION OR USE OF POTABLE WATER
SUPPLY WELLS OR BY ANY OTHER METHOD AT 607
EAST OAKTON STREET IN THE CITY OF DES PLAINES.
WHEREAS, certain properties in the City of Des Plaines, Illinois have been used over a
period of time for commercial/industrial purposes; and
WHEREAS, because of said use, concentrations of certain chemical constituents in the
groundwater under the City may exceed Class I groundwater quality standards for potable resource
groundwater as set forth in 35 Illinois Administrative Code 620 or Tier 1 residential remediation
objectives as set forth in 35 Illinois Administrative Code 742; and
WHEREAS, the City desires to limit potential threats to human health from groundwater
contamination while facilitating the redevelopment and productive use of properties that are the
source of said chemical constituents;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting the factual basis for this Ordinance.
SECTION 2: USE OF GROUNDWATER AS A POTABLE WATER SUPPLY IS
PROHIBITED. The use or attempt to use, as a potable water supply (any water used in human
or domestic consumption including, but not limited to, water used for drinking, bathing,
swimming, washing dishes or preparing foods), groundwater from within the specified limits
surrounding the property legally described in Exhibit A and depicted in Exhibit B by the
installation or drilling of wells or by any other method is hereby prohibited. This prohibition
expressly includes the City of Des Plaines.
SECTION 3: PENALTIES. Any person violating the provisions of this ordinance shall
be subject to a fine of up to $500.00 for each violation.
1 Page 2 of 6
SECTION 4: DEFINITIONS.
A. "Person" is any individual, partnership, co -partnership, firm, company, limited
liability company, corporation, association, joint stock company, trust, estate, political
subdivision, or any other legal entity, or their legal representatives, agents or assigns.
B. "Potable water" is any water used for human or domestic consumption, including,
but not limited to, water used for drinking, bathing, washing dishes, or preparing foods.
SECTION 5: REPEALER. All ordinances or parts of ordinances in conflict with this
ordinance are hereby repealed insofar as they are in conflict with this ordinance.
SECTION 6: SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 7: EFFECTIVE DATE. This Ordinance shall be in full force and effect after
its passage and approval by the City Council and publication in pamphlet form in the manner
provided by law.
[SIGNATURE PAGE FOLLOWS]
2 Page 3 of 6
PASSED this day of , 2016.
APPROVED this day of , 2016.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
MAYOR
Published in pamphlet form this Approved as to form:
day of _, 2016.
CITY CLERK Peter M. Friedman, General Counsel
DP -Ordinance Prohibiting Use of Groundwater as Potable Water at 607 E Oakton St
3 Page 4 of 6
EXHIBIT A
LEGAL DESCRIPTION OF SPECIFIED LIMITS SURROUNDING THE PROPERTY
AT 607 EAST OAKTON STREET, DES PLAINES, ILLINOIS
The limits of the proposed ordinance will be bounded south of the contamination plume by the
intersection of southbound Maine West Drive and Howard Avenue. This limit will extend west to
the intersection of Howard Avenue and Chicago Northwestern Rail Road. The boundary limit will
continue north from this point, reaching Oakton Street. The boundary limit will extend east from
this point until reaching the intersection of Oakton Street and Oxford Rd, at which point the
boundary will extend north along Oxford Rd until reaching E Lincoln Ave. The boundary limit
will extend east from this point until intersecting with S Wolf Road. The boundary limit will
continue south from this point until reaching E Lincoln Ave, at which it will extend east along E
Lincoln Ave until reaching S 5th Avenue. The limit will extend south from this point to the
intersection of S 5th Avenue and E Oakton Street. The limit will continue east from this point to
the intersection of E Oakton Street and Maine West Drive. The limit will extend south to the
intersection of Maine West Drive and Howard Ave. The boundary limit will continue west from
this point to the intersection of Howard Ave and the Chicago Northwestern Rail Road.
Exhibit A 4 Page 5 of 6
0
0
z
0
CD
0
w
IS;
v
0
v
c
0
0
a
Linco
111 40 oto -r,
200'
0
73 26
Sub ect
Pro ert
Combined
Modeled
Plume
5
E Lincoln Ave
MOM
0)
r
35
35
37
36
38
Proposed
Ordinanc
Boundary
owar
Ave.
Modeled Ordinance Map
Client name: Elmer's Service Station
Site location: 607 Oakton Street, Des Plaines, IL
Project # 05-016-11
Drawn by JG
Date: 09/06/16
Projected Plume
Projected Plume + 200'
Projected Ordinance Zone
to Nearest Street
• Subject Property
Gabriel Environmental Services 1421 N. Elston Ave phone (773) 486-2123
Chicago, IL 60622 fax (773) 486-0004
A
1 in. = 357 ft.
Exhibit B
Page 6 of 6
ODEsKIANFS
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
MEMORANDUM
Date: August 31, 2016
To: Mike Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services 4
Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: 2016-17 Rock Salt Purchase — Illinois Central Management Services
Issue: Each year, the City of Des Plaines purchases rock salt for snow and ice control for the upcoming winter
season.
Analysis: The City of Des Plaines is a member of the Illinois Central Management Services (CMS) joint
purchasing program. The State requires any public body using Motor Fuel Tax (MFT) funds for purchases to use
State bid documents and procedures, and advertise in the State's bid bulletins, or utilize the State bid through
CMS.
The City has elected to again use the CMS program for the procurement of rock salt. In accordance with CMS
purchasing guidelines, staff responded to the Joint Purchasing Requisition in March 2016 requesting the purchase
of 5,500 tons of AASHTO specification M143 road salt. The low bidder was Compass Minerals America, Inc.
in the amount of $42.46 per ton.
Historic data for rock salt purchase is detailed in the chart below:
Year
Tons Purchased
Cost Per Ton
Total
2008
4,500
$38.79-$137.47
$330,000.00
2009
I 3,500
$104.24-$137.47
$363,698.00
2010
3,900
$75.18
$293,202.00
2011
3,085
$59.95
$184,952.82
2012
4,800
$59.95
$287,760.00
2013
3,650
$52.74
$192,501.00
2014
6,000
$75.79
$454,740.00
2015
6,850
$75.79
$519,169.82
2016
4,632
$60.61
$280,745.52
Page 1 of 8
Des Plaines typically uses approximately 4,000-6,000 tons during a winter season dependent upon conditions.
Due to stockpile reserves from last season, this winter season's allotment is 5,500 tons.
Recommendation: We recommend accepting the rock salt bid award through the State of Illinois CMS 2016-
2017 Rock Salt Procurement Contract PSD 4018284, at a cost of $42.46 per ton payable to Compass Minerals
America, Inc., 9900 West 109th Street, Overland Park, KS, 66210. Source of funding will be budgeted MFT
Funds, Commodities, Ice Control (230-00-000-7160).
The funding amounts for this item are the 2016 account balance of $230,279.84 and the 2017 proposed budget
amount of $350,000. Rock salt purchases typically expend funds from two budget years as purchases are
made during October to December of the current year and January to March of the following year.
Attachments:
Attachment 1 - CMS Contract PSD 4018184
Resolution R-144-16
Page 2 of 8
No Thank Your
But keep on mailing list.
Joint Purchasing
Government Unit:
Mailing Address.
City State Zip
County:
NM) Contact Person.
Telephone Number:
Fax Number:
Contact Email:
ILLINOIS
JOINT PURCHASING REQUISITION
CY' 16-'17 New Purchase Commitment
PLEASE RETURN TO:
Illinois Department of
Central Management Services
801 Wm. G. Stratton Building
401 S. Spring Street
Springfield, IL 62706
lax: (217) 782-5187
Email Address for submission:
C\1S.BOSS.ECn iliinnis.eov
Opt -Out-> Our unit does not want to participate In the CY' 2016-2017 Contract Procurement.
Notice:- Please complete and return the Contact information below to remain on the mailing list
L /x/30 —/Li b
66 of be,s Ph -us
/1// zsok 5P w / Jes.
e°14-4 R LobblG
Cook_
?5/7- Fit-07oa'6 4Y73(j/ sij7q J4)
?e/7- 497— 6g I
tbve.se-r'CkcSaA .�eetif. O/q
Date:
3 2016
Delivery Point
{ Prov-ide Delivery Details To Contract )
( Vendor At Time Of Order Placement )
Please provide Email Address
* * * * * * * * * * Participant, Complete Only One - Either "Table -A" or "Table -B" Below * * * * * * * * * * * * *
l,.t` Tnhlc A: Complete this table to have the State "SOLICIT BIDS" for your governmental entity
ITEM DESCRIPTION
ITEM DESCRIPTION
BID QUANTITY
UNIT MEASURE
( Total Tonnage I
AASHTO M143 Road Salt Cr Equivalent
( Total Tonna,e 1
1 22 — 25 Ton Truck )
Tons
Rock Salt, Bulk
51500Tons
Contracts PSD 4018143, 4018144, 4018145, and 4018146 for CY' 2015-2016.
increase of last season's quantity, and price cannot Increase more than 10."11 of
of Contract wilt remain the same as last year Please Check Contract 4 Below:
( ) -or- PSD 4018144 ( ) -or- PSD 40I8145 (_1 -nr- PSD 4+119146 ( )
Your quantity may not exceed more than a 2C%
last season's price. Other Terms & Conditions
Note Current CMS Contract: PSD 4018143
Please note 5c:or Pfu chase Commitment Percentage
OPTION 1 V 80.%. minimum purchase
to Total Tonnage Quantity as stated above (choose one).
requirement 120% maximum purchase requirement ee
requirerne 20% maximum purchase requirement 7..
/
42‘.CA's
OPTION 2100 minimum purchase
.r ss
* * * * * * * * * * * Participant, Complete Only One - Either —Table -A" Above or "Tabic -B" Below * " * * * * * * * * *
Table B: Complete this table to have the Stale "RENEW" Requirements for your governmental entity•
ITEM DESCRIPTION
QUANTITY
UNII \IEASI'RE
AASI-ITO M143 Road Salt or Equivalent
( Total Tonnage I
(22 — 25 Ton Truck 1
Rock Salt, BuIk
_
Tons
Note: Renewal is available ONLY under
Contracts PSD 4018143, 4018144, 4018145, and 4018146 for CY' 2015-2016.
increase of last season's quantity, and price cannot Increase more than 10."11 of
of Contract wilt remain the same as last year Please Check Contract 4 Below:
( ) -or- PSD 4018144 ( ) -or- PSD 40I8145 (_1 -nr- PSD 4+119146 ( )
Your quantity may not exceed more than a 2C%
last season's price. Other Terms & Conditions
Note Current CMS Contract: PSD 4018143
1 certify that funds are available for the purchase of the items on this Requisition and that such items are for the sole use of this
governmental unit, and not for personal use of any official or individual or re -sale.
In a I agree to ide by the Joint Purchasing Procedure established by the Department of Central itilanagentent Servic
es.
2/44 lt'i iSiS1004 Miter 441:: lije.k_t "6,12, Cv tea •"!:,1
SIGN 1T RE OF AUTIIORI7_ED OFFIf'IAL OR AGENT TITLE
Printed an Ree clod Paper
Attachment 1
Page 3 of 8
CMS
ILLINOIS Bruce Rauner, Governor
DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
Michael M. Hoffman, Acting Director
September 15, 2016
Dear Joint Purchasing Participant:
Subject: 2016 - 2017 Rock Salt, Bulk Contract Information
In completing the 2016 — 2017 Rock Salt season contract re -procurement, the State of
Illinois did not encounter the types of supply -related issues experienced in the previous
seasons. We have made every effort to secure Road Salt at the best available price for
participants in our contract solicitation and gladly report the State was able to obtain
an offer for your location requirements through the State's procurement efforts.
We again recommend that participating agencies and governmental entities examine their
application rates and roadway priorities in order to minimize next season's maintenance
program cost while also ensuring the safety of the public.
Enclosed is a copy of the requisition you submitted to us for the purchase of rock salt.
The information from the requisition, including purchase commitment, can be used to
submit your requirements to this year's contract vendor:
Contract: PSD 4018184 Term: September 2016 — September 2017
Compass Minerals America Inc. FEIN Number: 48-1047632
9900 West 109-th. Street
Overland Park, KS 66210
Phone (800) 323-1641 or (913) 344-9330 Contact Name: Sean Lierz
Your unit is Contract Line No:_ _ _ _ / Price per ton F.O.B. destination, is $
Emergency pickup of salt from vendor's warehouse is not made available in this contract.
The additional price per ton to have rock salt delivered in trucks equipped with coal/grain
chute openings in the tailgate to permit controlled off-loading of rock salt onto conveyors
was not provided for by this vendor in this season's procurement process.
You are responsible for issuing your own purchase order document to the vendor. Orders
may be placed with the vendor via telephone, with a written or fax confirmation to follow
immediately. You are strongly encouraged to order and store as much salt as possible
in order to help prevent potential salt shortages this winter. Also, you must place orders
in full truckload ( typically 22-25 tons ) delivery quantities or multiples of such.
Page 1 of 3
801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706
Printed on Recycled Paper
Attachment 1 Page 4 of 8
CMS
ILLINOIS Bruce Ratifier, Governor
DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
Michael M. Hoffman, Acting Director
Your governmental unit is responsible for ensuring that the 80 or 100 percent minimum
guaranteed purchase commitment ( as noted on your Requisition) is met before the end
of the winter season, June 30, 2017. The vendor is required to furnish not less than 120
percent ( if needed) of the contract quantity by March 1, 2017. Your governmental unit
is responsible for processing vendor invoices in a timely manner.
Delivery shall be made as soon as possible after vendor receipt of order by phone or mail.
The maximum time from receipt of order to the actual delivery for orders placed between
December 1, 2016 through April 1, 2017 shall not exceed seven working days, unless as
modified in the Order Guidelines herein..
For orders placed between December 1, 2016 and April 1, 2017, if a vendor is unable to
make delivery within the order timeline, local governmental units shall have the right to
retain as liquidated damages, not as a penalty, 5.% per working -day on the undelivered
portion of the order, but not to exceed 50.%. For orders placed prior to 9:00 a.m. on a
given day, that day to be considered as the first calendar day of the seven-day delivery
period. For an order placed after 9:00 a.m. on a given day, the following day shall be
considered as the first calendar day of the seven day delivery period.
CMS reserves the right to mitigate application of liquidated damages imposed against a
vendor, in the event of orders exceeding the maximum percentages outlined below:
An agency may order up to 20.% of their awarded contract tonnage in any given week
and vendor shall deliver within 7 working -days after receipt of order. Quantity ordered
above the 20.% threshold shall have an extended deliver time of one -working -day for
each one -percentage -point above the 20.% guideline. For example, if an agency orders
25.% of their awarded total 100 ton, delivery of the first 20 ton ( 20.%) shall be within
7 working -days after receipt of order, the remaining 5 ton should be delivered within 12
working -days after receipt of order.
If after seven working -days of liquidated damages assessment, the vendor has still failed
to deliver, local governmental unit shall have the right to terminate an order and purchase
road salt or abrasives from another source, or take action consistent with public safety as
needed to continue daily business. Any and all additional costs incurred may be collected
from the original vendor, in addition to liquidated damages, by participant's legal action.
All deliveries shall be covered with approved weatherproof materials. The vendor shall
ensure that delivery person inspects the inside of the trailer and that all salt is removed
from the trailer before leaving a delivery point. The vendor will ensure all weights and
measures shown on delivery tickets are correct. Local governmental units reserve the
right to require that delivery trucks occasionally be directed to a scale in the vicinity of
the delivery point as a check on delivered truckloads.
Page 2 of 3
801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706
Printed on Recycled Paper
Attachment 1 Page 5 of 8
CMS
ILLINOIS Bruce Rauner, Governor
DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
Michael M. Hoffman, Acting Director
Deliveries of rock salt containing any foreign material such as mud, rocks, grader teeth,
wood, tarpaulins, etc., may be rejected at the delivery site. In the event that any foreign
material is discovered in dumped deliveries, the salt and foreign matter may be reloaded
onto the cartage hauler's truck by the local governmental unit and returned for credit, or
the vendor shall immediately ship a specification compliant load of replacement salt, or
issue a refund to the governmental unit consistent with the contract price.
In December 2016, the contract vendor shall have in place stockpile(s) located in or near
Illinois covering the tonnage awarded for the northern regions of the State, and in January
of 2017 the contract vendor shall have in place stockpile(s) in or near to Illinois covering
the total tonnage awarded for all regions of the State. At our discretion, we will inspect
the stockpiles to ensure that these stockpiles are in sufficient quantities, and that vendor
commitments to the stockpiles are with the users of this contract.
Enhanced Rock Salt 2016-2017 season availability:
The Department of Central Management Services surveyed vendors for availability of an
enhanced rock salt option in the invitation for bid, and did receive an offering Compass
Minerals America Inc. Locations interested in this enhanced salt option must call the
vendor for availability information and to facilitate potential ordering arrangements.
Their product is made available to any joint purchasing participant awarded in Compass
Minerals America Inc. Contract as an up -charge per ton option and would be added to
your order as a separate line item. Contact Sean Lierz at 913-344-9330 for the details.
The enhanced salt product features additional pre-treatment of approved road salt with a
product providing enhanced melting performance, with reduced corrosion and clumping.
It is hoped that this information will be beneficial to you in the utilization of this contract.
If you have any further questions concerning the rock salt contract, please feel free to
contact me at (217) 782-8091.
GovSalt.doc
Sincerely,
Wayne Ilsley, CPPB, Buyer
Bureau of Strategic Sourcing
Page 3 of 3
801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706
Printed on Recycled Paper
Attachment 1 Page 6 of 8
CITY OF DES PLAINES
RESOLUTION R - 144 - 16
A RESOLUTION AUTHORIZING THE PROCUREMENT
OF ROCK SALT FROM COMPASS MINERALS AMERICA,
INC.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the City has appropriated funds in the Motor Fuel Tax Fund for use by the
Public Works and Engineering Department for the procurement of bulk rock salt for snow and ice
control operations; and
WHEREAS, the City is a member of the Illinois Central Management Services joint
purchasing program ("CMS"), which typically ensures local government participants the best
available price, quality of product, and terms of delivery; and
WHEREAS, the City placed a joint purchasing requisition order from CMS for a base
amount of 5,500 tons of rock salt, of which amount the City is obligated to purchase 80 percent
(4,400 tons) and the Vendor is obligated to supply 120 percent (6,600 tons); and
WHEREAS, CMS sought bids for the award of CMS Contract PSD 4018184 for the
procurement of rock salt, and Compass Minerals America, Inc. ("Vendor"), submitted the low bid
price of $42.46 per ton for the City; and
WHEREAS, City staff has determined that CMS's purchasing policies satisfy the City's
competitive bidding requirements; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
purchase rock salt from Vendor in the amount of $42.46 per ton in accordance with the CMS letter
dated September 15, 2016 and Contract PSD 4018284;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the
purchase by the City of rock salt from Vendor through CMS Contract PSD 4018284 in the amount
of $42.46 per ton.
1
Page 7 of 8
SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby
authorized and directed to execute such documents and make such payments, on behalf of the City,
as are necessary to complete the purchase of rock salt from Vendor through CMS Contract PSD
4018284 in the amount of $42.46 per ton.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this day of , 2016.
APPROVED this day of , 2016.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP -Resolution Approving Purchase of Rock Salt thru CMS from Compass Minerals America 2016
2
Page 8 of 8
DES
PLAtNES
PUBLIC WORKS AND ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
Tel: 847-391-5464
www.desplaines.org
MEMORANDUM
Date:
To: Mike Bartholomew, MCP, LEED-AP, City Manager
September 9, 2016
From: Timothy Watkins, Assistant Director of Public Works and Engineering / -'f
'
Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering »9
Subject: Operation North Pole License Agreement
Issue: Similar to last year, Operation North Pole, Inc. has requested the temporary use of our vacant building
space at 1486 and 14861/2 Miner Street.
Analysis: Operation North Pole, Inc. (ONP) is a Des Plaines based 501(c) (3) volunteer public charity that
provides terminally and seriously ill children and their families with a day of fun and fantasy each holiday season.
Their organization networks closely with the Des Plaines Fire, Police and Public Works Departments, hosting 75
families to a chartered train ride to the "North Pole" to visit Santa.
This year ONP is in need of temporary storage space beginning October 20, 2016 through December 20, 2016.
They have requested the use of City owned space at 1486 and 14861/2 Miner Street during that time to store gifts
and used coats. Since this space is currently vacant, we are able to accommodate the request.
Recommendation: We recommend approval of the license agreement with Operation North Pole, Inc., 50
West Oakton Street, Des Plaines, Illinois, 60018 for the temporary use of City owned property.
Attachments:
Attachment 1— Request from ONP
Resolution R-150-16
Exhibit A — License Agreement
Page 1 of 10
ORP
OPERATION NORTH POLE
August 31, 2016
Mr. Tim Oakley
Director of Public Works & Engineering
City of Des Plaines
1420 Minor St.
Des Plaines, IL 60016
Re: Temporary Storage Needs for Holiday Event
Dear Mr. Oakley,
50 W. Oakton Street
Des Plaines, IL 60018
0:847-813-5387
onpchicago@gmail.com
Operation North Pole, Inc. ("ONP") is a Des Plaines based 501 (c)(3) volunteer public charity that
provides terminally and seriously ill children and their families with a day of fun and fantasy each holiday
season. Our organization networks closely with the Des Plaines Fire, Police and Public Works
Departments, hosting 70-75 families to a chartered train ride to the North Pole to visit Santa. Each child
in the family who is aged 12 or younger provides Santa with a wish list and our supporters provide
$300.00 worth of specially selected gifts to each pre teen child in the family.
Last year the City of Des Plaines afforded temporary storage at 1486 and 1486% Miner Street to ONP for
7 weeks, spanning the period from November 15t to approximately December 15th. We are again in need
of temporary storage for gifts for our 150 children. We understand that the above mentioned space is
still available and we would respectfully petition the City of Des Plaines to once again assist us in
fulfilling our mission of providing a holiday to families of our community who could use a day of fun and
fantasy during their time of struggles.
We thank you for your past generosity and look forward to hearing from you at your earliest
convenience regarding our request.
Sincerely,
t.�
Barbara J. Dablef'
President
Copy: Mayor Matthew Bogusz
Chief Alan Wax
Chief William Kushner
RECEIVED
SEP 0 6 '2016
Des Plaines P.W. & Engr. Dept
www.operationnorthpole.org
Attachment 1 Page 2 of 10
CITY OF DES PLAINES
RESOLUTION R - 150 - 16
A RESOLUTION APPROVING A LICENSE AGREEMENT
WITH OPERATION NORTH POLE, INC., TO PERMIT THE
TEMPORARY USE OF 1486 AND 1486 1/2 MINER STREET
FOR THE STORAGE OF TOYS AND CHILDREN'S COATS
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City owns that certain property commonly known as 1486 and 1486 1/2
Miner Street in the City ("Property"); and
WHEREAS, Operation North Pole, Inc. ("Licensee"), desires to temporarily use the
Property for the storage of donated toys, children's winter coats, and other items collected as
donations for charitable purposes ("Donations"); and
WHEREAS, the City and Licensee desire to enter into a license agreement permitting
Licensee to temporarily use the Property for the purpose of storing the Donations ("License
Agreement"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the License Agreement with Licensee;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF LICENSE AGREEMENT. The City Council hereby
approves the License Agreement in substantially the form attached to this Resolution as Exhibit
A and in a final form approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE LICENSE AGREEMENT. The
City Council hereby authorizes and directs the City Manager to execute, and the City Clerk to seal,
on behalf of the City, the final License Agreement.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Page 3 of 10
PASSED this day of , 2016.
APPROVED this day of , 2016.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
DEPUTY CITY CLERK Peter M. Friedman, General Counsel
DP -Resolution Approving a License Agreement for Operation North Pole at 1486 Miner St 2016
Page 4 of 10
LICENSE AGREEMENT
THIS LICENSE AGREEMENT ("Agreement"), dated as of this day of October,
2016, ("Effective Date"), by and between the CITY OF DES PLAINES ("City"), and
OPERATION NORTH POLE, INC. ("Licensee"), an Illinois not-for-profit corporation.
NOW THEREFORE, in consideration of the recitals, mutual covenants, and agreements
set forth herein, and other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties do hereby mutually agree as follows:
SECTION 1. RECITALS.
A. The City is the owner of the property commonly known as 1486 - 1486 1/2 Miner
Street, Des Plaines, Illinois, and legally described in Exhibit A to this Agreement ("Licensed
Premises").
B. The Licensee desires to use the Licensed Premises for the storage of toys,
children's winter coats, and other items collected as donations by the Licensee as part of the
Operation North Pole Secret Santa Program (collectively, the "Donations").
C. The City and the Licensee desire to enter into this Agreement to permit the
storage of the Donations within the Licensed Premises.
SECTION 2. GRANT OF LICENSE; LIMITATION OF INTEREST.
A. Grant of License. Subject to the terms and conditions set forth in this
Agreement, City hereby grants to the Licensee, and the Licensee hereby accepts, a license to
enter and use the Licensed Premises for the sole purpose of storing the Donations within the
Licensed Premises pursuant to and in strict accordance with the terms and provisions of this
Agreement ("License").
B. License Fee. In consideration of the License granted by Section 2.A of this
Agreement, the Licensee agrees to pay the City a one-time license fee in the amount of $10.00.
C. Limitation of Interest. Except for the License granted pursuant to this
Agreement, the Licensee shall have no legal, beneficial, or equitable interest, whether by adverse
possession or prescription or otherwise, in the Licensed Premises.
SECTION 3. AS -IS CONDITION; DELIVERY, STORAGE AND
MAINTENANCE OF THE DONATIONS AND THE LICENSED PREMISES.
A. As -Is. The Licensee hereby accepts the Licensed Premises in its condition at the
time of the execution of this Agreement. The Licensee acknowledges and agrees that: (i) the
City has made no representation or warranty as to the suitability of the Licensed Premises for the
Licensee's intended purposes; and (ii) the City will have no responsibility to maintain the
Licensed Premises in any particular condition or manner. The Licensee waives any implied
warranty that the Licensed Premises are or will be suitable for the Licensee's intended purposes.
Exhibit A Page 5 of 10
B. Delivery and Storage. The Licensee shall deliver and store the Donations within
the Licensed Premises in a safe, good, and workmanlike manner and in a safe, secure, and neat
condition.
C. Maintenance.
1. Acknowledgment of Licensee Obligations. The Licensee acknowledges
and agrees that the Licensee, and not the City, is solely responsible for the delivery, storage,
protection, maintenance, and replacement of the Donations.
2. Maintenance in Safe and Secure Condition. The Licensee shall store and
maintain the Donations at all times in a safe, secure, and neat condition and in a condition of
good repair.
3. Compliance with Laws. The Licensee shall deliver, store, and maintain
the Donations in compliance at all times with all applicable laws, ordinances, resolutions, rules,
and regulations, as the same have been or may be amended from time to time.
D. Security of Licensed Premises. The Licensee acknowledges and agrees that the
City will not provide any security services at the Licensed Premises and will not be responsible
or liable to the Licensee for, and the Licensee hereby waives any claim against the City with
respect to, any loss by theft or any other damage suffered or incurred by the Licensee in
connection with any unauthorized entry into the Licensed Premises or any other breach of
security with respect to the Licensed Premises.
SECTION 4. RESERVATION OF RIGHTS.
The City hereby reserves the right to use the Licensed Premises in any manner that will
not prevent, impede, or interfere in any way with the exercise by Licensee of the rights granted
pursuant to this Agreement. The City further reserves its right of full and normal access to the
Licensed Premises for the maintenance of any existing or future utility located thereon.
SECTION 5. LIABILITY AND INDEMNITY OF CITY.
A. Liability. The Licensee acknowledges and agrees that the City is not, and shall
not be, in any way liable for any damages or injuries that may be sustained as the result of: (i) the
City's issuance of any approvals for the delivery and storage of the Donations within the
Licensed Premises; and (ii) the delivery and storage of the Donations within the Licensed
Premises by the Licensee.
B. Indemnity. The Licensee agrees to, and does hereby, hold harmless and
indemnify the City and its officials, officers, employees, and agents from any and all claims that
may be asserted at any time against the City in connection with: (i) the delivery and storage of
any portion of the Donations within the Licensed Premises; and (ii) the Licensee's performance
of, or failure to perform, its obligations under this Agreement.
-2-
Exhibit A Page 6 of 10
SECTION 6. TERM; TERMINATION; RESTORATION.
A. Term. The term of this Agreement shall commence on October 20, 2016 and
shall end on December 20, 2016.
B. Termination by the City. In the event that the Licensee violates any provision
of this Agreement, the City shall have the right, upon 10 days written notice and an opportunity
to cure the violation, to terminate this Agreement.
C. Termination by Licensee. The Licensee may terminate this Agreement
immediately upon written notice to the City at any time with or without cause.
E. Restoration of Licensed Premises. Upon termination of this Agreement, the
Licensee, at its sole cost and expense, shall remove all Donations from the Licensed Premises
and restore the Licensed Premises as nearly as practicable to its condition as of the Effective
Date.
SECTION 7. ENFORCEMENT.
A. Enforcement. The City and the Licensee may, in law or in equity, by suit, action,
mandamus or any other proceeding, including, without limitation, specific performance, enforce
or compel the performance of this Agreement.
B. Prevailing Party. In the event of a judicial proceeding brought by one party
against the other party, the prevailing party in the judicial proceeding shall be entitled to
reimbursement from the unsuccessful party of all costs and expenses, including reasonable
attorneys' fees, incurred in connection with the judicial proceeding.
SECTION 8. GENERAL PROVISIONS.
A. Notices. All notices required or permitted to be given under this Agreement shall
be given by the parties by: (i) personal delivery; (ii) deposit in the United States mail, enclosed in
a sealed envelope with first class postage thereon; or (iii) deposit with a nationally recognized
overnight delivery service, addressed as stated in this Section 8.A. The address of any party may
be changed by written notice to the other parties. Any mailed notice shall be deemed to have
been given and received within three days after the same has been mailed and any notice given
by overnight courier shall be deemed to have been given and received within 24 hours after
deposit. Notices and communications to the parties shall be addressed to, and delivered at, the
following addresses:
If to Licensor:
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Attention: City Director of Public Works and Engineering
-3-
Exhibit A Page 7 of 10
with a copy to: Holland & Knight LLP
131 S. Dearborn Street, 30th Floor
Chicago, IL 60603
Attention: Peter M. Friedman, General Counsel
If to the Licensee: Operation North Pole, Inc.
50 W. Oakton Street
Des Plaines, IL 60018
Attention: Barbara J. Dabler
with a copy to:
B. Time of the Essence. Time is of the essence in the performance of all of the
terms and conditions of this Agreement.
C. Amendments. No amendment or modification to this Agreement shall be
effective until it is reduced to writing and approved and executed by all parties to this Agreement
in accordance with all applicable statutory procedures.
D. Rights Cumulative. Unless expressly provided to the contrary in this
Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement
shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits
allowed by law.
E. Non -Waiver. Neither party shall be under an obligation to exercise any of the
rights granted to it in this Agreement. The failure of either party to exercise at any time any right
granted to it shall not be deemed or construed to be a waiver of that right, nor shall the failure
void or affect the party's right to enforce that right or any other right.
F. Governing Law. This Agreement shall be governed by, construed, and enforced
in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois.
G. Severability. If any provision of this Agreement is construed or held to be void,
invalid, illegal, or unenforceable in any respect, the remaining part of that provision and the
remaining provisions of this Agreement shall not be affected, impaired, or invalidated thereby,
but shall remain in full force and effect. The unenforceability of any provision of this
Agreement shall not affect the enforceability of that provision in any other situation.
H. Entire Agreement. This Agreement constitutes the entire agreement between the
parties and supersedes any and all prior agreements and negotiations between the parties,
whether written or oral, relating to the License granted pursuant to this Agreement.
L Interpretation. This Agreement shall be construed without regard to the identity
of the party who drafted the various provisions of this Agreement. Moreover, each and every
provision of this Agreement shall be construed as though all parties participated equally in the
-4-
Exhibit A Page 8 of 10
drafting of this Agreement. As a result of the foregoing, any rule or construction that a
document is to be construed against the drafting party shall not be applicable to this Agreement.
J. Exhibits. Exhibit A attached hereto is, by this reference, incorporated in and
made a part of this Agreement. In the event of a conflict between an exhibit and the text of this
Agreement, the text of this Agreement shall control.
K. No Third Party Beneficiaries. No claim as a third party beneficiary under this
Agreement by any person shall be made, or be valid, against the City or the Licensee.
L. Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed to constitute a duly authorized original.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be
executed, effective as of the date first written above.
ATTEST: CITY OF DES PLAINES
By: By:
Its: Its:
ATTEST: OPERATION NORTH POLE, INC.
By: By:
Its: Its:
-5-
Exhibit A Page 9 of 10
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
THE SOUTHEASTERLY 30.0 FEET OF LOT 67 (EXCEPT THE NORTHEASTERLY 8 FEET
TAKEN FOR ALLEY) IN TOWN OF RAND, BEING A SUBDIVISION OF PARTS OF
SECTIONS 16, 17 20 AND SECTION 21, TOWNSHIP 41 NORTH, RANGE 12, EAST OF
THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 09-17-415-024-0000
Commonly known as 1486 and 1486 1/2 Miner Street, Des Plaines, Illinois
Exhibit A Page 10 of 10
ODES
PLAINES
1 L L 1 N O 1 5
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: September 6, 2016
To: Michael Bartholomew, City Manager
From: Michael McMahon, Director of Community and Economic Development 1'
Cc: Elected Officials
Subject: Colfax Crossing Bond Reduction
Issue: Rick Zirk of TaylorMorrison Communities, developer of Colfax Crossing Development located at
300 Western Avenue, has submitted a formal request for a reduction of the required subdivision
improvement bond. This is the first reduction of the improvement bond.
Analysis: The City's Public Works and Engineering Department has reviewed the request, inspected the
development, and concurs that the public improvement bond can be reduced.
Recommendation: Staff recommends authorization from City Council to reduce the public improvement
bond for the first time from the original bond amount of $2,931,078 to $730,504, which is 25% of the
original bond amount.
Attachments:
Attachment 1: Engineer's Opinion of Probable Cost
Attachment 2: Resolution R-151-16
Page 1 of 14
A
"' PLA!NESDE
I LLI NOIS
PUBLIC WORKS AND ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5300
www.desplaines.org
MEMORANDUM
Date: September 9, 2016
To: Michael McMahon, Director of Community and Economic Development
Fro John La Berg, P.E. CFM, Civil Engineer
Tim Oakley, P.E. CFM, Director of Public Works and Engineering
Cc: Jon Duddles, P.E. CFM, Assistant Director of Public Works and Engineering
Subject: 300 Western Av. Colfax Crossing Bond Reduction
As requested, the Public Works and Engineering Department has inspected the Colfax Crossing subdivision
development. Staff concurs that the public improvement bond can be reduced for the first time from the
original bond amount of $2,931,078.13 to $730,504.47 which is 25% of the original bond amount.
The Public Works and Engineering Department is submitting this report and recommending that this public
improvement bond reduction be accepted by the City Council.
TPO/jl
h:\development\private development\correspondence\2016\first bond reduction for 300 western ay. colfax
crossing (revised).docx
Attachment 1
Page 2 of 14
TaylorMorrison.
September 8, 2016
Mr. Michael McMahon
Community and Economic Development Director
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Re: Colfax Crossing
REVISED Subdivision Bond Reduction Request #1
Dear Mr. McMahon:
LOR
of ti.11NOtFi
Chicago Division
iA's1 VIdI ea �a`I:: Saalarle
`.iiuinC 30&
Consistent with our discussion of earlier today I have revised the bond reduction
spreadsheet for Colfax Crossing. I reviewed the installed improvements with our field
representative to confirm installed quantities. Below I have outlined the adjustments I
made, and provide a reasoning for adjustments I have not made:
Sanitary sewer services — All service lines to the building pad have been installed.
Sanitary sewer riser —All 4 risers have been installed
Sanitary testing — All test results have been provided to the City
Water services — Reduced to 87% as only 88 of the 101 water services have been
installed.
Televise stone sewer — This work has been reduced to 0%
Catch basins — This work has been reduced to 95% complete.
Adjust Ex rims — All of this work has been completed.
Private drives — This work has been removed from the schedule as agreed.
A 25% contingency for all remaining incomplete work has been added in lieu of the 15%
originally provided.
TaylorMorrison
COMMUNITIES
Attachment 1
tayror
morrison
Nn..,, - 7nrpved Uy Y u
Page 3 of 14
TaylorMorrison
TAYLOR MORRISON
OF ILLINOIS. INC.
Chicago Division
1834 Walden Office Square
Smote 300
Schaumburg. IL 60173
tayiorrnorrssc i coni
I believe the spreadsheet is self-explanatory. 1 nave however added a request revision
date so we do not get the forms confused. I also cleaned up the summary table at the end
to be easier to read.
I will provide the State statute limiting bond limits under separate cover.
If you have any questions or comments regarding this request, please feel free to contact
me at 847.417.9256. 1 would like to thank you in advance for your consideration of this
request.
Sincerely,
Rick Zirk
TaylorMorrison
COMMUNITFES
Attachment 1
taylor
rnorrison
Hurrpee Y.21,
Page 4 of 14
EOPC for Reduction
PEARSON, BROWN & ASSOCIATES, INC.
COLFAX CROSSINGS
DES PLAINES, IL
DATE:
9/21/2015
ENGINEER'S OPINION OF PROBABLE COST
REVISED PLAN DATE:
REDUCTION REQUEST DATE
UNIT
9/21/2015
9/8/2016
ITEM
QUANTITY
UNIT
PRICE
EXTENSION
%COMPLETE
REDUCTION AMT.
NEW BOND AMOUNT
SANITARY SEWER
10" PVC SDR 26 D3034 SANITARY SEWER
172
LF
$ 70.00
$ 12,040.00
100%
$ 12,040.00
$ -
8" PVC SDR 26 D3034 SANITARY SEWER
1600
LF
$ 65.00
$ 104,000.00
100%
$ 104,000.00
$ -
8" PVC SDR 26 D2241 SANITARY SEWER
920
EA
$ 56.00
$ 51,520.00
100%
$ 51,520.00
$ -
6" SANITARY SERVICE, COMPLETE w/CLEANOUT & GTBF
101
EA
$ 1,250.00
$ 126,250.00
100%
$ 126,250.00
$ -
6" SANITARY SERVICE RISERS
4
EA
$ 800.00
$ 3,200.00
100%
$ 3,200.00
$ -
SANITARY MANHOLE, COMPLETE
19
EA
$ 2,050.00
$ 38,950.00
10o%
$ 38,950.00
$ -
CONNECTION TO EX.SANITARY MANHOLE, COMPLETE
2
EA
$ 3,190.00
$ 6,380.00
f00%
$ 6,380.00
$ -
TELEVISE, AIR TEST & MANDREL SEWER
2520
LF
$ 3.00
$ 7,560.00
100%
$ 7,560.00
$ -
GRANULAR TRENCH BACKFILL
1580
LF
$ 28.30
$ 44,714.00
100%
$ 44,714.00
$ -
CLSM FLOWABLE TRENCH BACKFILL
280.
LF
$ 80.00
$ 22,400.00
100%
$ 22,400.00
$ -
TOTAL SANITARY SEWER
$ 417,014.00
$ 417,014.00
$ -
WATER MAIN
8" DIP CL 52 WATER MAIN, INC. POLY WRAP
3450
LF
$ 70.00
$ 241,500.00
100%
$ 241,500.00
$ -
FIRE HYDRANT, COMPLETE
4
EA
$ 3,885.00
$ 15,540.00
100%
$ 15,540.00
$ -
8" VALVE & 48" VAULT, COMPLETE
4
EA
$ 2,605.00
$ 10,420.00
100%
$ 10,420.00
$ -
8"X8" PRESSURE CONNECTION COMPLETE INC.60" VAULT
2
EA
$ 6,710.00
$ 13,420.00
100%
$ 13,420.00
$ -
1.5" SERVICE, COMPLETE INC. GTBF
101
EA
$ 1,325.00
$ 133,825.00
87%
$ 116,427.75
$ 17,397.25
OFFSITE RESTORATION
1
LS
$ 1,500.00
$ 1,500.00
100%
$ 1,500.00
$ -
GRANULAR TRENCH BACKFILL
330.
LF
$ 25.45
$ 8,398.50
100%
$ 8,398.50
$ -
CLSM FLOWABLE TRENCH BACKFILL
460
LF
$ 70.00
$ 32,200.00
100%
$ 32,200.00
$ -
TOTAL WATER MAIN
$ 456,803.50
$ 439,406.25
$ 17,39725
STORM SEWER
30" RCP STORM SEWER CL III, w/C-361 JOINTS
135
LF
$ 55.25
$ 7,458.75
100%
$ 7,458.75
$ -
27" RCP STORM SEWER CL III, w/C-361 JOINTS
300
LF
$ 45.25
$ 13,575.00
10o%
$ 13,575.00
$ -
24" RCP STORM SEWER CL III, w/C-361 JOINTS
485
LF
$ 85.00
$ 41,225.00
f00%
$ 41,225.00
$ -
21" RCP STORM SEWER CL III, w/C-361 JOINTS
105
LF
$ 80.00
$ 8,400.00
10o%
$ 8,400.00
$ -
18" RCP STORM SEWER CL III, w/C-361 JOINTS
480
LF
$ 60.00
$ 28,800.00
100%
$ 28,800.00
$ -
15" RCP STORM SEWER CL III, w/C-361 JOINTS
215
LF
$ 60.00
$ 12,900.00
100%
$ 12,900.00
$ -
12" RCP STORM SEWER CL IV, w/C-361 JOINTS
1,370
LF
$ 50.00
$ 68,500.00
100%
$ 68,500.00
$ -
TELEVISE STORM SEWER
3,090
LF
$ 2.00
$ 6,180.00
0%
$ -
$ 6,180.00
30" FES, COMPLETE INC. GRATE
1
EA
$ 2,225.00
$ 2,225.00
10o%
8 2,225.00
$ -
24" FES, COMPLETE INC GRATE
1
EA
$ 1,700.00
$ 1,700.00
100%
$ 1,700.00
$ -
6' STORM MANHOLE, COMPLETE
3
EA
$ 6,000.00
$ 18,000.00
t00%
$ 18,000.00
$ -
5' STORM MANHOLE, COMPLETE
6
EA
$ 3,500.00
$ 21,000.00
Ino%
$ 21,000.00
$ -
4' STORM MANHOLE, COMPLETE
2
EA
$ 2,000.00
$ 4,000.00
100%
$ 4,000.00
$ -
6' STORM CATCH BASIN, COMPLETE
3
EA
$ 7,000.00
$ 21,000.00
95%
$ 19,950.00
$ 1,050.00
5' STORM CATCH BASIN, COMPLETE
7
EA
$ 6,000.00
$ 28,000.00
95%
$ 26,600.00
$ 1,400.00.
4' STORM CATCH BASIN, COMPLETE
21
EA
$ 2,500.00
$ 52,500.00
95%
$ 49,875.00
$ 2,625.00
2' STORM CATCH BASIN, COMPLETE
14
EA
$ 920.00
$ 12,880.00
95%
$ 12,236.00
$ 644.00
Page 1
Attachment 1
Page 5 of 14
EOPC for Reduction
Page 2
Attachment 1
Page 6 of 14
2' STORM INLET, COMPLETE
0
EA
$ 1,015.00
$ -
OUTLET CONTROL STRUCTURE, COMPLETE
1
EA
$ 4,750.00
$ 4,750.00
100%
$ 4,750.00
$ -
CONNECTION TO EXISTING MANHOLE
3
EA
$ 1,750.00
$ 5,250.00
t00%
$ 5,250.00
$ -
ADJUST EX. RIM
4
EA
$ 500.00
$ 2,000.00
t00%
$ 2,000.00
$ -
REMOVE & EXCHANGE FRAME & GRATE
3
EA
$ 450.00
$ 1,350.00
t00%
$ 1,350.00
$ -
REMOVE EX. CATCH BASIN
1
EA
$ 600.00
$ 600.00
100%
$ 600.00
$ -
REMOVE EX. INLET
2
EA
$ 400.00
$ 800.00
100%
$ 800.00
$ -
OFFSITE RESTORATION COMPLETE
1
LS
$ 2,000.00
$ 2,000.00
t00%
$ 2,000.00
$ -
GRANULAR TRENCH BACKFILL
1210
LF
$ 22.65
$ 27,406.50
100%
$ 27,406.50
$ -
CLSM FLOWABLE TRENCH BACKFILL
715
LF
$ 70.00
$ 50,050.00
100%
$ 50,050.00
$ -
TOTAL STORM SEWER
$442,550.25
$ 430,651.25
$ 11,899.00
PAVING
R.O.W. PAVEMENT SECTION
1-3/4" HMA SURFACE COURSE (INC. SWEEP & TACK)
4,840
SY
$ 6.90
$ 33,396.00
0%
$ -
$ 33,396.00
2-1/4" HMA BINDER COURSE
4,840
SY
$ 6.90
$ 33,396.00
100%
$ 33,396.00
$ -
12" AGGREGATE BASE COURSE
4,840
SY
$ 11.25
$ 54,450.00
100%
$ 54,450.00
$ -
B-6.12 CURB & GUTTER (INC. 6" AGGREGATE BASE)
3,680
LF
$ 15.10
$ 55,568.00
100%
$ 55,568.00
$
SIDEWALK (4" PCC w/3" CA -6 BEDDING) R.O.W.
14,680
SF
$ 6.70
$ 98,356.00
5%
$ 4,917.80
$ 93,438.20
(inc. 6" PCC @ DRIVEWAYS & DETECTABLE WARNINGS)
STEEL GUARD RAIL, COMPLETE (50 L.F.)
1
LS
$ 6,250.00
$ 6,250.00 0%.
$ -
$ 6,250.00
TOTAL PAVING
$ 281,416.00
$ 148,331.80
$ 133,084.20
GRADING, DEMOLITION & EROSION CONTROL
STRIP SITE AS NEEDED, CUT & FILL BUILDING PADS,
1
LUMP SUM
$ 248,920.00
$ 248,920.00
100%
$ 248,920.00
$
PAVEMENT & OPEN AREAS TO SUBGRADE. FINE GRADE
PAVEMENT. CUT & FILL POND TO SUBGRADE. RESPREAD
POND AREA.
DEMOLITION
1
LS
$ 36,900.00
$ 36,900.00
100%
$ 36,900.00
$ -
SILT FENCE TYPE A (INC. MAINTENANCE)
1,775
LF
$ 2.25
$ 3,993.75
50%
$ 1,996.88
$ 1,996,88
INLET FILTER BASKET (INC. MAINTENANCE)
52
EA
$ 240.00
$ 12,480.00
50%
$ 6,240.00
$ 6,240.00
GEORIDGE (INC. MAINTENANCE)
4
EA
$ 250.00
$ 1,000.00
100%
$ 1,000.00
$ -
DEWATERING DEVICE (INC. MAINTENANCE)
1
EA
$ 2,500.00
$ 2,500.00
100%
$ 2,500.00
$ -
CONSTRUCION ENTRANCE (INC. MAINTENANCE)
1
EA
$ 2,000.00
$ 2,000.00
100%
$ 2,000.00
$ -
CONCRETE WASHOUT (INC. MAINTENANCE)
1
EA
$ 1,000.00
$ 1,000.00
100%
$ 1,000.00
$ -
TOTAL GRADING & EROSION CONTROL
$ 308,793.75
$ 300,556.88
$ 8,236.88
SITE LIGHTING
STREET LIGHT (TYPICAL)
5
EA
$ 8,490.00
$ 42,450.00
0%
$ -
$ 42,450.00
UTILITY CROSSINGS
1
LS
$ 2,500.00
$ 2,500.00
50%
$ 1,250.00
$ 1,250.00
TOTAL SITE LIGHTING
$ 44,950.00
$ 1,250.00
$ 43,700.00
LANDSCAPING
LANDSCAPING, COMPLETE
1
LS
$ 321,875.00
$ 321,875.00
5%
$ 16,093.75
$ 305,781.25
RETAINING WALL, COMPLETE
2,385
FSF
$ 20.00
$ 47,700.00
15%
$ 7,155.00
$ 40,545.00
FENCING
1
LS
$ 23,760.00
$ 23,760.00
0%
$ -
$ 23,760.00
TOTAL LANDSCAPING
$ 393,335.00
$ 23,248.75
$ 370,08625
Page 2
Attachment 1
Page 6 of 14
EOPC for Reduction
Page 3
Attachment 1
Page 7of14
RECAPITULATION
ORIGINAL BOND
OBLIGATION
WORK COMPLETE
REMAINING BOND
OBLIGATION
SANITARY SEWER
$ 417,014.00
$ 417,014.00
$ -
WATER MAIN
$ 456,803.50
$ 439,406.25
$ 17,397.25
STORM SEWER
$ 442,550.25
$ 430,651.25
$ 11,899.00
PAVING
$ 281,416.00
$ 148,331.80
$ 133,084.20
GRADING & EROSION CONTROL
$ 308,793.75
$ 300,556.88
$ 8,236.88
SITE LIGHTING
$ 44,950.00
$ 1,250.00
$ 43,700.00
LANDSCAPING
$ 393,335.00
$ 23,248.75
$ 370,086.25
OPINION OF PROBABLE COST
$ 2,344,862.50
$ 1,760,458.93
$ 584,403.58
25% CITY REQUIRED BOND CONTINGENCY
$ 586,215.63
$ 146,100.89
TOTAL BOND OBLIGATION
$ 2,931,078.13
$ 730,504.47
Page 3
Attachment 1
Page 7of14
CITY OF DES PLAINES
RESOLUTION R - 151 - 16
A RESOLUTION APPROVING THE REDUCTION OF THE
PUBLIC IMPROVEMENT SECURITY FOR COLFAX
CROSSING PLANNED UNIT DEVELOPMENT
WHEREAS, on December 7, 2015, the City Council adopted Ordinance Z-35-15
approving the final plat for the Colfax Crossing Planned Unit Development ("PUD"), which
PUD consists of the property commonly known as 300 Western Avenue in the City ("Subject
Property"); and
WHEREAS, in connection with the approval of the final plat for the PUD, Taylor
Morrison of Illinois, Inc. ("Developer"), agreed to construct certain public improvements,
including, without limitation, sanitary sewer, water main, storm sewer, catch basins, paving,
grading and erosion control, lighting, landscaping, and other miscellaneous public improvements
(collectively, the "Public Improvements"), and posted a performance bond in the amount of
$2,931,078.00 to secure the completion of the Public Improvements ("Performance Security");
and
WHEREAS, Developer has: (i) certified that it has completed the construction of
approximately 85 percent of the Public Improvements; and (ii) requested that the City reduce the
amount of the Performance Security to $730,504.00; and
WHEREAS, the Department of Public Works and Engineering has inspected the Public
Improvements at the Subject Property and recommends that the Performance Security be reduced
to $730,504.00; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
reduce the Performance Security in accordance with the provisions of this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows;
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this resolution as findings of the City Council.
SECTION 2: LEGAL DESCRIPTION. The Subject Property is legally described as
follows:
1
Attachment 2 Page 8 of 14
PARCEL 1:
THAT PART OF THE WEST 1/2 OF SECTION 17, TOWNSHIP 41 NORTH,
RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE SOUTHERLY LINE OF
THE DES PLAINES VALLEY LINE OF THE CHICAGO AND
NORTHWESTERN RAILROAD, NOW THE UNION PACIFIC RAILROAD,
AND THE WEST LINE OF THE RIGHT OF WAY OF THE FORMER
FEEHANVILLE BRANCH OF THE CHICAGO AND NORTHWESTERN
RAILROAD, WHICH WEST LINE IS 100 FEET WEST OF AND PARALLEL
WITH THE EAST LINE OF THE WEST 1/2 OF SAID SECTION 17; THENCE
SOUTH ON THE WEST RIGHT OF WAY LINE OF SAID FEEHANVILLE
BRANCH OF THE CHICAGO AND NORTHWESTERN RAILWAY
COMPANY, A DISTANCE OF 512.44 FEET TO A POINT; THENCE WEST
AT RIGHT ANGLES TO THE LAST DESCRIBED LINE, A DISTANCE OF
597.14 FEET TO A POINT ON THE EASTERLY LINE OF THE
NORTHWEST HIGHWAY, AS DEDICATED AND OCCUPIED; THENCE
NORTHWESTERLY ON THE EASTERLY LINE OF SAID NORTHWEST
HIGHWAY TO THE WESTERLY LINE OF THE SOUTHERLY LINE OF
SAID DES PLAINES VALLEY RAILROAD; THENCE NORTHEASTERLY
ON THE SOUTHERLY LINE OF SAID DES PLAINES VALLEY RAILROAD,
AFORESAID, A DISTANCE OF 803.74 FEET TO THE PLACE OF
BEGINNING, IN COOK COUNTY, ILLINOIS.
PARCEL2:
THE NORTH 6.0 FEET OF THE FOLLOWING DESCRIBED TRACT;
THAT PART OF THE WEST 1/2 OF SECTION 17, TOWNSHIP 41 NORTH,
RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS
FOLLOWS:
COMMENCING AT A POINT ON THE WEST LINE OF THE RIGHT OF
WAY OF THE FEEHANVILLE BRANCH OF THE CHICAGO AND
NORTHWESTERN RAILWAY COMPANY, WHICH WEST LINE IS 100.00
FEET WEST OF AND PARALLEL TO THE EAST LINE OF THE WEST 1/2
OF SAID SECTION 17, 512.44 FEET SOUTH OF THE SOUTHERLY LINE
OF THE DES PLAINES VALLEY RAILROAD, NOW THE CHICAGO AND
NORTHWESTERN RAILWAY COMPANY, AS MEASURED ON THE WEST
LINE OF SAID FEEHANVILLE BRANCH OF THE CHICAGO AND
NORTHWESTERN RAILWAY COMPANY, RIGHT OF WAY; THENCE
WEST AT RIGHT ANGLES TO SAID WEST LINE OF THE FEEHANVILLE
BRANCH, A DISTANCE OF 597.14 FEET TO A POINT ON THE EASTERLY
LINE OF THE NORTHWEST HIGHWAY AS DEDICATED AND OCCUPIED;
2
Attachment 2 Page 9 of 14
THENCE SOUTHEASTERLY ON THE EASTERLY AND
NORTHEASTERLY LINE OF SAID NORTHWEST HIGHWAY TO THE
WEST LINE OF THE RIGHT OF WAY OF SAID FEEHANVILLE BRANCH;
THENCE NORTH ON THE WEST LINE OF SAID FEEHANVILLE BRANCH,
A DISTANCE OF 683.86 FEET TO THE PLACE OF BEGINNING, IN COOK
COUNTY, ILLINOIS.
PARCEL 3:
THAT PART OF THE WEST 1/2 OF SECTION 17, TOWNSHIP 41 NORTH,
RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, BOUNDED
AND DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE WEST LINE OF THE
EAST 100.00 FEET OF THE WEST 1/2 OF SAID SECTION 17 (BEING THE
WEST LINE OF THE FEEHANVILLE BRANCH OF THE CHICAGO AND
NORTHWESTERN RAILROAD) WITH THE SOUTHERLY LINE OF THE
UNION PACIFIC RAILROAD (FORMERLY THE CHICAGO AND
NORTHWESTERN RAILROAD -DES PLAINES VALLEY LINE) BEING A
LINE 50.0 FEET SOUTHERLY OF THE CENTER BETWEEN MAIN
TRACKS OF SAID RAILROAD; THENCE SOUTH 00 DEGREES 00
MINUTES 00 SECONDS WEST ALONG SAID WEST LINE, A DISTANCE
OF 518.44 FEET FOR A POINT OF BEGINNING; THENCE NORTH 90
DEGREES 00 MINUTES 00 SECONDS WEST ALONG A LINE DRAWN AT
RIGHT ANGLES TO THE LAST DESCRIBED LINE, A DISTANCE OF
307.98 FEET; THENCE SOUTH 44 DEGREES 58 MINUTES 54 SECONDS
WEST, A DISTANCE OF 87.65 FEET; THENCE NORTH 90 DEGREES 00
MINUTES 00 SECONDS WEST, A DISTANCE OF 346.02 FEET TO A POINT
ON THE EAST LINE OF THE WEST 1/2 OF SAID SECTION 17; THENCE
NORTH 00 DEGREES 00 MINUTES 00 SECONDS EAST ALONG THE EAST
LINE OF THE WEST 1/2 OF SAID SECTION 17, A DISTANCE OF 62.0
FEET; THENCE NORTH 90 DEGREES 00 MINUTES 00 SECONDS WEST, A
DISTANCE OF 100.00 FEET TO THE POINT OF BEGINNING, EXCEPTING
THEREFROM THE EAST 7.0 FEET THEREOF, IN COOK COUNTY,
ILLINOIS.
PARCEL4:
THAT PART OF THE WEST 1/2 OF SECTION 17, TOWNSHIP 41 NORTH,
RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER
WITH THAT PART OF LOT 3 OF THE COUNTY CLERK'S DIVISION OF
THE UNSUBDIVIDED LAND IN THE NORTH PART OF SAID SECTION 17
LYING NORTH OF THE RAILROAD, THE PLAT OF WHICH WAS
RECORDED SEPTEMBER 12, 1888 AS DOCUMENT NO. 1003451,
BOUNDED BY A LINE DESCRIBED AS FOLLOWS:
3
Attachment 2 Page 10 of 14
BEGINNING AT THE INTERSECTION OF THE WEST LINE OF THE EAST
100.00 FEET OF THE WEST 1/2 OF SAID SECTION 17 (BEING THE WEST
LINE OF THE FEEHANVILLE BRANCH OF THE CHICAGO AND
NORTHWESTERN RAILROAD) WITH THE SOUTHERLY LINE OF THE
UNION PACIFIC RAILROAD (FORMERLY THE CHICAGO AND
NORTHWESTERN RAILROAD -DES PLAINES VALLEY LINE), BEING A
LINE 50.0 FEET SOUTHERLY OF THE CENTER BETWEEN MAIN
TRACKS OF SAID RAILROAD; THENCE SOUTH 00 DEGREES 00
MINUTES 00 SECONDS WEST ALONG SAID WEST LINE, A DISTANCE
OF 518.44 FEET; THENCE NORTH 90 DEGREES 00 MINUTES 00
SECONDS EAST ALONG A LINE DRAWN AT RIGHT ANGLES TO THE
LAST DESCRIBED LINE, A DISTANCE OF 100.0 FEET TO A POINT ON
THE EAST LINE OF THE WEST 1/2 OF SAID SECTION 17, THENCE
NORTH 00 DEGREES 00 MINUTES 00 SECONDS EAST ALONG THE EAST
LINE OF THE WEST 1/2 OF SAID SECTION 17, A DISTANCE OF 164.30
FEET TO A POINT ON THE SOUTH LINE OF SAID LOT 3 IN THE
COUNTY CLERK'S DIVISION, AFORESAID; THENCE SOUTH 87
DEGREES 21 MINUTES, 20 SECONDS WEST ALONG THE SOUTH LINE
OF SAID LOT 3 AND SAID LINE EXTENDED WEST, A DISTANCE OF
15.52 FEET TO A POINT 8.5 FEET EASTERLY, AS MEASURED
RADIALLY AND AT RIGHT ANGLES TO THE CENTER LINE OF SPUR
TRACK, ICC NO. 198 OF THE CHICAGO AND NORTHWESTERN
RAILROAD, AS PREVIOUSLY LOCATED; THENCE NORTHERLY ALONG
A LINE PARALLEL WITH AND 8.50 FEET EASTERLY OF THE CENTER
LINE OF SAID SPUR TRACK TO A POINT ON A LINE DRAWN 175.0 FEET
NORTH, MEASURED AT RIGHT ANGLES AND PARALLEL WITH THE
SOUTH LINE OF SAID LOT 3; THENCE SOUTH 87 DEGREES 21 MINUTES
20 SECONDS WEST ALONG SAID PARALLEL LINE, A DISTANCE OF
16.08 FEET TO A POINT 10.0 FEET SOUTHEASTERLY, MEASURED
RADIALLY, OF THE CENTER LINE OF SPUR TRACK, ICC NO. 116-A AS
PREVIOUSLY LOCATED, SAID POINT BEING 5.50 FEET EAST OF THE
WEST LINE OF SAID LOT 3; THENCE NORTHEASTERLY ALONG SAID
LINE PARALLEL WITH AND 10.0 FEET SOUTHEASTERLY OF THE
CENTER LINE OF SAID SPUR TRACK TO ITS INTERSECTION WITH THE
SOUTHERLY LINE OF THE RIGHT OF WAY OF THE UNION PACIFIC
RAILROAD, AS AFORESAID; THENCE WESTERLY ALONG SAID
RAILROAD RIGHT OF WAY LINE TO THE POINT OF BEGINNING, IN
COOK COUNTY, ILLINOIS.
EXCEPTING FROM PARCEL 4:
THAT PART OF THE NORTHWEST 1/4 AND THAT PART OF THE WEST
415 FEET OF LOT 3 IN COUNTY CLERK'S SUBDIVISION IN THE
NORTHEAST 1/4 OF SECTION 17, TOWNSHIP 41 NORTH, RANGE 12,
EAST OF THE THIRD PRINCIPAL MERIDIAN, BOUNDED AND
DESCRIBED AS FOLLOWS:
4
Attachment 2 Page 11 of 14
COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 3; THENCE
WEST ALONG THE SOUTH LINE OF SAID LOT 3 EXTENDED WEST, A
DISTANCE OF 16.45 FEET TO A POINT DISTANT 8.5 FEET EASTERLY,
MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF SPUR
TRACK I. C. C. NO. 198 OF THE CHICAGO AND NORTH WESTERN
RAILWAY COMPANY, AS NOW LOCATED AND ESTABLISHED FOR
THE POINT OF BEGINNING OF THE PARCEL HEREIN DESCRIBED;
THENCE NORTHEASTERLY ALONG A LINE 8.5 FEET EASTERLY AND
PARALLEL WITH THE CENTER LINE OF SPUR TRACK I. C. C. NO. 198, A
DISTANCE OF 80.48 FEET; THENCE NORTHEASTERLY ALONG A
CURVED LINE (DISTANT 8.5 FEET EASTERLY, MEASURED RADIALLY,
FROM THE CENTER LINE OF SAID SPUR TRACK I. C. C. NO. 198 AND
SAID CENTER LINE EXTENDED, NORTHEASTERLY) CONVEX TO THE
NORTHWEST AND HAVING A RADIUS OF 408.22 FEET, AN ARC
DISTANCE OF 101 .26 FEET TO A POINT ON A LINE DRAWN PARALLEL
WITH AND DISTANT 175 FEET NORTHERLY, MEASURED AT RIGHT
ANGLES, FROM THE SOUTH LINE OF SAID LOT 3; THENCE WESTERLY
ALONG SAID PARALLEL LINE A DISTANCE OF 19 FEET MORE OR LESS
TO A POINT 9 FEET SOUTHEASTERLY, MEASURED RADIALLY, FROM
THE CENTER LINE OF SPUR TRACK I. C. C. NO. 116-A OF SAID
CHICAGO AND NORTH WESTERN RAILWAY COMPANY, SAID POINT
BEING 2.25 FEET EASTERLY FROM THE WEST LINE OF SAID LOT 3;
THENCE SOUTHWESTERLY ALONG A CURVED LINE (PARALLEL
WITH THE CENTER LINE OF SAID SPUR TRACK I. C. C. NO. 116-A),
CONVEX TO THE NORTHWEST AND HAVING A RADIUS OF 719.39
FEET, AN ARC DISTANCE OF 157.35 FEET; THENCE CONTINUING
SOUTHWESTERLY ALONG A LINE PARALLEL WITH AND DISTANT 9
FEET SOUTHEASTERLY, MEASURED AT RIGHT ANGLES, FROM THE
CENTER LINE OF SAID SPUR TRACK I. C. C. NO. 116-A, A DISTANCE OF
23 FEET MORE OR LESS TOA POINT ON THE WESTERLY EXTENSION
OF THE SOUTH LINE OF SAID LOT 3; THENCE EASTERLY ALONG THE
WESTERLY EXTENSION OF THE SOUTH LINE OF SAID LOT 3, A
DISTANCE OF 13 FEET, MORE OR LESS TO THE POINT OF BEGINNING,
IN COOK COUNTY, ILLINOIS.
PINS: 09-17-100-009-0000, 09-17-100-032-0000, 09-17-100-053-0000, 09-17-
100-054-0000, 09-17-100-055-0000, 09-17-1000-056-0000, 09-17-100-
057-0000, 09-17-203-024-0000, 09-17-203-034-0000, 09-17-100-029-
0000.
SECTION 3: REDUCTION OF PERFORMANCE SECURITY. In accordance with
Section 13-2-8 of the City Code, the City Council hereby authorizes the reduction of the
5
Attachment 2 Page 12 of 14
Performance Security to the amount of $730,504.00, which amount will be retained by the City
to secure the completion of the uncompleted Public Improvements by the Developer.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
6
Attachment 2 Page 13 of 14
PASSED this day of , 2016
APPROVED this day of , 2016
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP -Resolution Approving Reduction of PUD Public Improvement Surety Colfax Crossing 300 Western Ave
7
Attachment 2 Page 14 of 14
ODES
PLAINES
1 L L 1 N O 1 5
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: September 13, 2016
To: Michael Bartholomew, City Manager
From: Michael McMahon, Director of Community and Economic Development in rn
Cc: Elected Officials
Subject: Local Technical Assistance (LTA) for City of Des Plaines Comprehensive Plan
Issue: The Comprehensive Plan is the City of Des Plaines' official policy guide to future land use,
development, and conservation within the community over the next ten to fifteen years. It provides guidance
for current and future transportation and community facilities, while placing emphasis in land use,
redevelopment, transportation and urban design issues within the City. It sets forth the vision, goals,
objectives, policies, and guidelines intended to direct the present and future physical, social and economic
development that occurs within the City. The City originally adopted its first official Comprehensive Land
Use Plan in 1958, and subsequently updated the Comprehensive Land Use plan throughout the years to
address recently annexed properties, new and emerging development trends, and changing land use
conditions within the City.
Analysis: Unlike other City codes and ordinances which are adopted as enforceable law, a Comprehensive
Plan is an advisory tool to be consulted and considered by the Planning and Zoning Board, City Council and
Staff when land use changes and capital facilities are proposed.
On June 24, 2015, the City of Des Plaines applied to the Local Technical Assistance program through the
Chicago Metropolitan Agency for Planning (CMAP) for assistance in preparing a new Comprehensive Plan.
Through the program, CMAP will develop a new Comprehensive Plan for the City. The total project cost is
$120,000 with a local match of 20% or not to exceed $24,000. CMAP will begin the process in November
and will completed in the spring of 2018.
Recommendation: Staff recommends the City Council approve the attached Resolution authorizing Staff to
enter into an Intergovernmental Agreement with Chicago Metropolitan Agency for Planning.
Attachments:
Attachment 1: Local Technical Assistance (LTA) project scope
Page 1 of 30
Exhibits:
Resolution R-152-16 - Approving Intergovernmental Agreement
Exhibit A: Intergovernmental Agreement for Des Plaines Comprehensive Plan with Chicago Metropolitan
Agency for Planning
Page 2 of 30
Chicago Metropolitan
Agency for Planning
233 South Wacker Drive
Suite 800
Chicago, Illinois 60606
312 454 0400
www.cmap.illinois.gov
ATTACHMENT 1
Local Technical Assistance (LTA) project scope:
City of Des Plaines Comprehensive Plan
The following is an outline of steps to develop a comprehensive plan for the City of Des Plaines as part of the
Chicago Metropolitan Agency for Planning's (CMAP) Local Technical Assistance program. Through this program,
CMAP will provide staff assistance to complete this project.
Approximate timeline
The following scope of work is designed to be completed in approximately 15 months; however, the timeline
can change as the project progresses. The remainder of this document describes the schedule and timeline in
more detail.
Steering Committee
CMAP recommends that a steering committee of similar oversight group be engaged to assist the
comprehensive plan development for the City of Des Plaines. This committee may consist of ten to 12 City
elected officials, staff, residents, business owners and/or other active existing groups interested in participating
in this project. Additionally regional stakeholders, potentially including, MWRD, IDOT, Cook County, Cook
County Forest Preserve, and RTA will be invited to participate.
Stormwater Engineering Consultant
In order to better understand the stormwater issues facing the City of Des Plaines, CMAP will secure a
stormwater engineering consultant to conduct a planning -level analysis of flooding issues. Their expertise will
help inform strategies for better integration of stormwater management into the comprehensive planning
process. The consultant will review the background of documents and information, such as stormwater and
flooding studies, which have already been conducted in and around the City of Des Plaines. CMAP will perform
and the consultant will review a planning level analysis to identify areas at higher risk of urban flooding within
the community. The consultant will develop concept plans for three priority areas, based on the results of the
analysis and city review. The types of improvements will include the use of land use and green infrastructure
solutions and will also incorporate an understanding of the existing stormwater systems to consider grey
infrastructure improvements. The three concept plans will be developed with illustrations and cost estimates.
Deliverables
The final deliverable of this project will be a comprehensive plan that will be presented to the City Council for
formal adoption. Interim deliverables, including an existing conditions report, a memo of key recommendations,
and a draft plan, will also be produced during the project process. Themes traditionally discussed in these
deliverables include: land use and development, housing, economic development, transportation, and natural
resources.
Project Customization
The comprehensive plan will be tailored towards the community's specific needs. This customization includes:
Updating the 2007 Comprehensive Plan
The City of Des Plaines has already developed a comprehensive plan that was adopted in 2007. Its intent was to
provide basic direction for future land use and development patterns. The City has indicated that it would like
1
Attachment 1 Page 3 of 30
the development of the new Des Plaines comprehensive plan to address changes in the market and new
infrastructure projects since its adoption. Additionally the plan will better align with GO TO 2040, the region's
comprehensive plan which was adopted in 2010.
Consolidating recommendations from the following plans:
Five Corners Redevelopment Plan 2009
The Five Corners Redevelopment Plan of 2009 centers around the redevelopment of 70 -acres of land near Rand
and River Roads.
Oakton-Elmhurst Subarea Plan 2009
The Oakton-Elmhurst Corridor Study of 2009 recommends four distinct subarea planning districts, Elmhurst
Road District, Oakton Industrial District, Oakton Retail District, and Oakton Mixed -Use District. Priority actions
include creating a park management plan, outlining a redevelopment strategy for the Oakton Retail District, and
establishing organizational relationships and entities.
Cumberland Transit Oriented Development Plan 2011
The Cumberland Station Transit Oriented Development Plan of 2011 is intended to guide and spur transit -
supportive development around the Cumberland Metra Station (UP -NW Line). Specific goals include
encouraging growth around the station area, improving circulation and pedestrian access, and supporting
development and expansion of existing businesses.
Sustainability Report 2011
The Des Plaines Sustainability Report of 2011 prioritizes reducing energy consumption, reducing reliance on
personal vehicles, protecting the local water supply, and adopting sustainable business practices to promote a
sustainable community.
Active Transportation Plan 2011
Active Transportation Alliance's 2011 plan for Des Plaines includes the following recommended policies: Safe
Routes to School to encourage walking and biking, Complete Streets Policy, Safe Park Zones, formal adoption of
the Des Plaines Unified Development Ordinance of 2010, Bike Lane Parking Ordinance, Bikeway Maintenance
Policy, Crossing Guard Location Standards, Distracted Driver Ordinance, and Snow Clearing Ordinance.
Lower Des Plaines River Detailed Watershed Plan 2011
In 2011, the Metropolitan Water Reclamation District of Greater Chicago completed a watershed plan for the
Lower Des Plaines River. Unlike other watershed plans that primarily focus on water quality objectives, the
MWRD detailed watershed plans document stormwater problem areas, estimate damages associated with
regional stormwater problems, and evaluate potential solutions. The plan makes several recommendations to
address regional stormwater problems within Des Plaines.
Apache Park Neighborhood Plan 2014
Adopted in 2014, the Apache Park Neighborhood Plan lays out recommendations for the southeastern
neighborhood in Des Plaines to improve existing park space (Apache Park), enhance pedestrian connections to
local and regional open space amenities, stabilize the existing housing stock, and improve public safety through
improvements to public and privates spaces.
Des Plaines River Communities Green Infrastructure Mapping 2015
Working with 14 communities along the Des Plaines River, Chicago Wilderness identified natural resources
opportunities, threats, and priorities. The resulting natural resource maps highlight key areas of existing green
2
Attachment 1 Page 4 of 30
infrastructure and opportunities to expand, connect, restore, and manage these resources within the City of Des
Plaines.
Proposed tasks:
(Please note: the timing of project steps mentioned below is approximate and subject to change.)
Step 1– Project Initiation (November 2016)
The planning process will begin during the first few months of the project, with meetings and other discussions
between CMAP staff and appropriate City staff, commissions, committees, and other groups. These can include:
Meetings and discussions with City staff. Discussions of near-term timelines, as well as existing plans,
studies, reports, and GIS and other data.
Initial Steering Committee meeting. The purpose of this meeting is to introduce the steering committee
members to each other, as well as to discuss the committee's expectations for the project.
Step 2 – Community Outreach and Engagement (Ongoing)
As mentioned above, where appropriate this project will utilize the products of community outreach and
engagement previously conducted on behalf of the previously listed plans, with the aim of avoiding unnecessary
duplication (and potential planning fatigue in the community), along with freeing up project resources for
allocation to other areas of plan development. Given the community demographics and Des Plaines significant
Latino population, outreach materials will be provided in both languages (English and Spanish), and a Spanish
translator will be available at public meetings. In light of this approach, likely community engagement activities
include—but are not limited to—the following:
Once the kick-off activities discussed in Step 1– Project Initiation are complete, project staff will conduct
key stakeholder interviews with individuals or organizations.
Following key stakeholder interviews, focus groups with particular segments of the City's population,
including—but not limited to—employers, business community, and /or visitors to Des Plaines to better
understand specific issues.
Three public meetings will occur throughout the project; it is anticipated that the first one to kick-off the
project and receive initial feedback around the City's assets and challenges, a second public meeting
focused on the vision and goals, and an open house to present the draft plan.
CMAP will host a project website that will describe the project, host all interim deliverables after review
by the steering committee, and provide key public outreach dates and locations.
Possible use of an interactive website (Metroquest) allowing public input (for an example of its use, see
http://elmwoodparkpl.metroquest.com/).
Updates at Planning and Zoning Commission or City Council meetings.
Step 3 – Existing Conditions Report (November 2016 – May 2017)
An important interim product of the comprehensive plan is the existing conditions report. A draft of the report
will be prepared between Month 1 and Month 6 and will be presented to staff and the steering committee in
3
Attachment 1 Page 5 of 30
Month 6 or 7 for review and subsequent public distribution via the project website. The report will describe
existing conditions in the municipality, and will include sections on:
History and regional context
Previous studies, reports, and plans
Summaries of community outreach results to date
Community facilities and services
Land use and development
Housing and population
Economic assessment
Transportation
Natural environment, including a focus on stormwater management
Deliverable: An existing conditions report which includes charts, maps, and other graphics to support the text
description of the topics listed above. It is a stand-alone product which will be an appendix to the final report.
Step 4 - Vision Development and Key Recommendations (May 2017 — July 2017)
In order to develop a shared vision of the community's future, a public meeting will be held to help identify
common goals and visions in the community. Based on this workshop, CMAP staff will draft the vision statement
and general principles to be accomplished through the project. CMAP will also identify implementation
activities based upon the existing conditions, the goals and objectives of the GO TO 2040 Plan, the results of the
previous plan studies and reports, and community and City Council input obtained at the public visioning
workshop. CMAP will prepare a memo describing the vision and key recommendations that are expected to be
contained in the final plan. This document will be provided to City staff and the steering committee for review
and discussion in Month 8 or 9. The purpose of this step is to provide the steering committee members with a
summary of key recommendations before much time is spent writing them up in detail; if there are significant
problems with any elements of the plan, they should surface at this point.
Deliverable: A memo summarizing the general vision and goals and key recommendations that will be made in
the plan to achieve the vision, based on existing conditions findings and stakeholder involvement. It will be
approximately 4 pages in length. This will be an internal working document containing initial ideas, and is not
meant for public distribution.
Step 5 — Draft Plan Preparation (August 2017 — November 2017)
The next step, after reaching consensus on the key recommendations, is to put together the draft plan. This will
occur primarily between Month 10 and Month 14, with a draft expected to be sent to City staff and steering
committee members for review in Month 14. This draft plan will be revised based on City staff and steering
committee comments, creating a revised plan.
The plan will likely include the following chapters:
Introduction
Challenges and Opportunities (summarizing the key conclusions of the existing conditions reports and
the public engagement process)
Vision, Goals, and Objectives
Recommendations (broken into sections such as land use, housing, economic development,
transportation, community, and others)
Implementation (focusing on activities to be undertaken within the following two years to advance the
plan's implementation)
4
Attachment 1 Page 6 of 30
Deliverable: The plan will include text recommendations for action, with support from graphics and maps. It also
will include language concerning implementation, including descriptions of actions that should be taken within
the next two years to advance its recommendations.
Step 6 — Adoption (January 2018 — February 2018)
The revised plan described above will then go through the community's approval process. This will likely involve
a series of meetings, including an initial presentation to the Steering Committee, an open house for community
feedback, and finally, consideration of adoption by the City Council. The exact order and timing of these steps
will depend on the City's preferences and standard practice. The revised plan will be further revised if necessary
based on discussion at each meeting to create a final plan. This will likely occur at Month 15.
Deliverable: The format of the final plan will be the same as that of the draft plan, except with a higher quality
of graphics.
Step 7 — Implementation (March 2018)
CMAP will remain involved after the plan is adopted, with the purpose of monitoring and encouraging progress
on the implementation actions specified in the plan. This will be a much lower level of involvement, but may
include meeting periodically with City staff, tracking and monitoring progress in accomplishing the plan's
recommendations, assisting with applications for funding for plan implementation, and similar activities.
Deliverable: Following a two year period, CMAP will assess the work that has been accomplished to date and
provide the City with advice on potential next steps for the following two years.
5
Attachment 1 Page 7 of 30
CITY OF DES PLAINES
RESOLUTION R - 152 - 16
A RESOLUTION APPROVING AN
INTERGOVERNMENTAL AGREEMENT WITH THE
CHICAGO METROPOLITAN AGENCY FOR PLANNING.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the City is an Illinois home -rule municipal corporation authorized to
exercise any power or perform any function pertaining to its government and affairs; and
WHEREAS, the Chicago Metropolitan Agency for Planning ("CMAP") serves as the
comprehensive planning agency for the seven -county Chicago region, encompassing Cook,
DuPage, Kane, Kendall, Lake, McHenry, and Will Counties; and
WHEREAS, CMAP has developed a long range plan for the northeastern Illinois region,
known as "GO TO 2040" and coordinates with units of local government to further than plan;
and
WHEREAS, the City applied to, and was selected by, the Chicago Metropolitan Agency
for Planning ("CMAP") for participation in the Local Technical Assistance Program
("Program") for assistance developing a new Comprehensive Plan ("Services"), which will
serve as the City's official policy guide to future land use, development, and conservation for the
next ten to fifteen years ("Comprehensive Plan"); and
WHEREAS, the City desires to enter into that certain Intergovernmental Agreement
titled "Intergovernmental Agreement for Des Plaines Comprehensive Plan" with CMAP to
obtain the Services ("Intergovernmental Agreement"); and
WHEREAS, pursuant to the terms of the Intergovernmental Agreement, the total cost of
the project is not to exceed $120,000; $96,000 of which will be paid by CMAP funds, and
$24,000 of which will be paid by the City as a local match ("City Share"); and
WHEREAS, the City has appropriated funds in the Economic Development Professional
Services Fund for use by the Department of Community and Economic Development to pay the
City Share; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
participate in the Program and enter into the Intergovernmental Agreement with CMAP;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
1
Page 8 of 30
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF INTERGOVERNMENTAL AGREEMENT. The
City Council hereby approves the Intergovernmental Agreement in substantially the form
attached to this Resolution as Exhibit A, and in a final form to be approved by the General
Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE INTERGOVERNMENTAL
AGREEMENT. The City Council hereby authorizes and directs the City Manager and the City
Clerk to execute and seal, on behalf of the City, the final Intergovernmental Agreement.
SECTION 4: AUTHORIZATION TO PAY CITY SHARE. The City Council hereby
authorizes the City Manager, or his designee, to pay, pursuant to and in accordance with the
Intergovernmental Agreement, the City Share.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of , 2016.
APPROVED this day of , 2016.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP -Resolution Approving IGA with CMAP for LTA for Comp Plan
2
Page 9 of 30
1
Chicago Metropolitan
Agency for Planning
Intergovernmental Agreement
For
Des Plaines Comprehensive Plan
233 South Wacker Drive
Suite 800
Chicago, Illinois 60606
312 454 0400
www.cmap.illinois.gov
Contract # LTA -16-0011
THIS AGREEMENT by and between the Chicago Metropolitan Agency for Planning, herein called
CMAP, and Des Plaines, Illinois, 1420 Miner Street, Des Plaines, IL 60016, herein called the
GOVERNMENTAL BODY.
Required Signatures
By signing below, the GOVERNMENTAL BODY and CMAP agree to comply with and abide by all provisions set
forth in Parts 1-6 herein and any Appendices thereto.
For the GOVERNMENTAL BODY:
Signature
Attest:
Signature
For CMAP:
Joseph C. Szabo
Executive Director
Type or Print Name of Authorized Representative Date
Type or Print Name Date
Attest Signature Date
Part 1 Scope/Compensation/Term
Part 2 General Conditions
Part 3 Federal Conditions of Approval
Part 4 Scope of Work/Responsibilities
Part 5 Compensation for Services
Part 6. FTA Certification Regarding Lobbying
Exhibit A Page 10 of 30
Part 1: Scope/Compensation/Term
A. Scope of Services and Responsibilities. CMAP and the GOVERNMENTAL BODY agree as specified
in Part 4.
B. Compensation and Method of Payment. Compensation (if any) shall be as specified in Part 5.
Payment will be made within ninety (90) days of receipt of invoice unless there is a discrepancy
regarding the invoice. Transfer of funds will be made electronically. CMAP certifies the following
information:
Bank Name: BMO Harris
Telephone No.: 877-895-3275
Account No.: 2033876
Bank ACH Routing No.: 071000288
CMAP email address for confirmation:
accounting cmap.itlinois.gov
C. Tax Identification Number.
CMAP certifies that:
1. The number shown on this form is a correct taxpayer identification, and
2. It is not subject to backup withholding because: (a) it is exempt from backup withholding, or (b)
has not been notified by the Internal Revenue Service (IRS) that it is subject to backup
withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified
CMAP that it is no longer subject to backup withholding, and
3. It is a U.S. entity (including a U.S. resident alien).
Name of CONTRACTOR: Chicago Metropolitan Agency for Planning
Taxpayer Identification Number: 13-4331367
DUNS No.: 06-858-7112
Legal Status : Local Government
D. Term of Agreement. The term of this Agreement shall be from October 1, 2016 to March 31, 2018
E. Amendments. All changes to this Agreement must be mutually agreed upon by CMAP and the
GOVERNMENTAL BODY and be incorporated by written amendment, signed by the parties.
Part 2: General Conditions
The following are general conditions of approval and procedural guidelines and specific terms of Agreement to
which all projects are subject. Signatories of this Agreement certify that these conditions and procedures and
terms and the conditions and procedures specific to this project will be adhered to unless amended in writing.
1. Complete Agreement.
Rev. 11/20/15
Exhibit A Page 11 of 30
a. This Agreement including all exhibits and other documents incorporated or referenced in the
Agreement, constitutes the complete and exclusive statement of the terms and conditions of the Agreement
between CMAP and the GOVERNMENTAL BODY and it supersedes all prior representations,
understandings and communications. The invalidity in whole or in part of any term or condition of this
Agreement shall not affect the validity of other terms or conditions.
b. CMAP's failure to insist in any one or more instances upon the performance of any terms or conditions
of this Agreement shall not be construed as a waiver or relinquishment of CMAP's right to such performance
by the GOVERNMENTAL BODY or to future performance of such terms or conditions and
GOVERNMENTAL BODY's obligation in respect thereto shall continue in full force and effect. The
GOVERNMENTAL BODY shall be responsible for having taken steps reasonably necessary to ascertain the
nature and location of the work, and the general and local conditions that can affect the work or the cost
thereof. Any failure by the GOVERNMENTAL BODY to do so will not relieve it from responsibility for
successfully performing the work without additional expense to CMAP.
c. CMAP and the GOVERNMENTAL BODY assume no responsibility for any understanding or
representations made by any of its officers, employees or agents prior to the execution of this Agreement,
unless such understanding or representations by CMAP are expressly stated in this Agreement.
d. Changes: CMAP and the GOVERNMENTAL BODY may from time to time order work suspension or
make any change in the general scope of this Agreement including, but not limited to changes, as
applicable, in the drawings, specifications, delivery schedules or any other particular of the description,
statement of work or provisions of this Agreement. If any such change causes an increase or decrease in
the cost or time required for performance of any part of the work under this Agreement, the
GOVERNMENTAL BODY shall promptly notify CMAP thereof and assert its claim for adjustment within
thirty (30) days after the change is ordered. A written amendment will be prepared for Agreement between
CMAP and the GOVERNMENTAL BODY for changes in scope, time and/or costs. No amendments are
effective until there is a written Agreement that has been signed by both parties. No claim by the
GOVERNMENTAL BODY for equitable adjustment hereunder shall be allowed if asserted after final
payment under this Agreement.
e. Changes to any portion of this Agreement shall not be binding upon CMAP and the GOVERNMENTAL
BODY except when specifically confirmed in writing by an authorized representative of CMAP and the
GOVERNMENTAL BODY.
i. Chicago Metropolitan Agency for Planning Designee. Only the Executive
Director of CMAP, or designee, shall have the authority to act for and exercise
any of the rights of CMAP as set forth in the Agreement, subsequent to and in
accordance with the authority granted by CMAP's Board of Directors.
ii. GOVERNMENTAL BODY Designee. Only the Mayor shall have the authority
to act for and exercise any of the rights of the GOVERNMENTAL BODY, as set
forth in the Agreement, subsequent to and in accordance with the authority
granted the Mayor.
2. Compliance/Governing Law. The terms of this Agreement shall be construed in accordance with the laws
of the State of Illinois. Any obligations and services performed under this Agreement shall be performed in
compliance with all applicable state and federal laws.
3. Availability of Appropriation (30 ILCS 500/20-60). This Agreement is contingent upon and subject to the
availability of funds. CMAP, at its sole option, may terminate or suspend this Agreement, in whole or in
part, without penalty or further payment being required, if the Illinois General Assembly, the state funding
source, or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if
funds needed are insufficient for any reason. The GOVERNMENTAL BODY will be notified in writing of the
failure of appropriation or of a reduction or decrease.
4. Allowable Charges. No expenditures or charges shall be included in the cost of the Project and no part of
the money paid to CMAP shall be used for expenditures or charges that are: (i) contrary to provisions of
this Agreement or the latest budget approved by a duly -authorized official of CMAP and the
GOVERNMENTAL BODY; (ii) not directly for carrying out the Project; (iii) of a regular and continuing
Rev. 11/20/15
Exhibit A Page 12 of 30
nature, except that of salaries and wages of appointed principal executives of CMAP who have not been
appointed specifically for the purposes of directing the Project, who devote official time directly to the
Project under specific assignments, and respecting whom adequate records of the time devoted to and
services performed for the Project are maintained by CMAP may be considered as proper costs of the
Project to the extent of the time thus devoted and recorded if they are otherwise in accordance with the
provisions hereof; or (iv) incurred without the consent of CMAP after written notice of the suspension or
termination of any or all of CMAP's obligations under this Agreement.
5. Audits. The records and supportive documentation for all completed projects are subject to an on-site
audit by CMAP and the GOVERNMENTAL BODY. CMAP and the GOVERNMENTAL BODY reserve the
right to inspect and review, during normal working hours, the work papers of the independent auditor in
support of their audit report.
6. Access to Records. CMAP and the GOVERNMENTAL BODY shall maintain, for a minimum of three
years after the completion of the Agreement, adequate books, records and supporting documents related
to the Agreement which shall be made available for review upon request. Failure to maintain the books,
records and supporting documents required by this Section shall establish a presumption in favor of CMAP
for the recovery of any funds paid by CMAP under the Agreement for which adequate books, records and
supporting documentation are not available to support their purported disbursement. In addition:
(1) If any litigation, claim or audit is started before the expiration of three-year period, the records shall
be retained until all litigation, claims or audit findings involving the records have been resolved.
(2) Records for nonexpendable property acquired with federal funds shall be retained for three (3)
years after its final disposition.
The GOVERNMENTAL BODY and CMAP shall include in all subcontracts, if any, under this Agreement
a provision that CMAP and the GOVERNMENTAL BODY will have full access to and the right to
examine any pertinent books, documents, papers, and records of any such subcontractors involving
transactions related to the subcontract for three (3) years from the final payment under that subcontract
except that:
(1) If any litigation, claim or audit is started before the expiration of the three-year period, the records
shall be retained until all litigation, claims or audit findings involving the records have been resolved.
(2) Records for nonexpendable property acquired with federal funds shall be retained for three (3)
years after its final disposition.
The term "subcontract" as used in this clause excludes purchase orders not exceeding $2,500.
7. Procurement Procedures. All procurement transactions for Contractual Services, Commodities and
Equipment shall be conducted in a manner that provides maximum open and free competition. The
GOVERNMENTAL BODY and CMAP shall also meet the following minimum procedural requirements.
a. Subcontracting: Subcontracting, assignment or transfer of all or part of the interests of CMAP
concerning any of the obligations covered by this Agreement is prohibited without prior written
consent of the GOVERNMENTAL BODY.
b. Procurement of Goods or Services: For purchases of products or services with any Agreement
funds that cost more than $3,000 but less than the simplified acquisition threshold fixed at 41
U.S.C. 403 (11), (currently set at $100,000), CMAP shall obtain price or rate quotations from an
adequate number (at least three) of qualified sources. Procurement of products or services with
any Agreement funds that are in excess of $100,000 will require CMAP to use the Invitation for
Bid process or the Request for Proposal process. In the absence of formal codified procedures
the procedures of CMAP will be used, provided that the procurement procedures conform to the
provisions in Part 3 (K) below. CMAP may only procure products or services from one source
Rev. 11/20/15
Exhibit A Page 13 of 30
with any Agreement funds if: (1) the products or services are available only from a single
source; or (2) after solicitation of a number of sources, competition is determined inadequate.
c. Records. CMAP and the GOVERNMENTAL BODY shall maintain records sufficient to detail
the significant history of procurements. These records shall include, but are not necessarily
limited to: information pertinent to rationale for the method of procurement, selection of contract
type, contractor selection or rejection, and basis for the cost or price.
d. No CMAP or GOVERNMENTAL BODY employee shall participate in the procurement of
products or services if a conflict of interest, real or apparent, would be involved. No employee
shall solicit or accept anything of monetary value from bidders or suppliers.
8. Equipment Inventory. An inventory of non -expendable personal property having a useful life of more than
two years and an acquisition cost of $500 or more is subject to periodic inspection by CMAP and the
GOVERNMENTAL BODY.
9. Method of Payment. Project expenditures are paid directly from federal and/or state or GOVERNMENTAL
BODY funds. Because CMAP is responsible for obtaining federal reimbursement for project expenditures, it
is necessary that CMAP monitor all procedures and documents which will be used to claim and support
project -related expenditures.
10. Suspension. If the GOVERNMENTAL BODY fails to comply with the special conditions and/or the general
terms and conditions of this Agreement, CMAP may, after written notice to the GOVERNMENTAL BODY,
suspend the Agreement, pending corrective action by the GOVERNMENTAL BODY. If corrective action
has not been completed within sixty (60) calendar days after service of written notice of suspension, CMAP
shall notify the GOVERNMENTAL BODY in writing that the Agreement has been terminated by reason of
default in accordance with paragraph 11 hereof.
11. Termination.
a. This Agreement may be terminated in whole or in part in writing by either party in the event of
substantial failure (hereinafter termed "Termination by Default") by the other party to fulfill its
obligations under this Agreement through no fault of the terminating party, provided that no such
termination may be affected unless the other party is given (i) not less than seven (7) calendar days
written notice (delivered by certified mail, return receipt requested) of intent to Termination by
Default, and (ii) an opportunity for consultation with the terminating party prior to Termination by
Default.
b. This Agreement may be terminated in whole or in part in writing by CMAP for its convenience
(hereinafter termed "Termination for Convenience"), provided that the GOVERNMENTAL BODY is
given not less than seven (7) calendar days written notice (delivered by certified mail, return receipt
requested) of intent to terminate.
c. Upon notice of termination action pursuant to paragraphs (a) or (b) of this clause, CMAP shall (i)
promptly discontinue all services affected (unless the notice directs otherwise) and (ii) deliver or
otherwise make available to the GOVERNMENTAL BODY all data, drawings, specifications,
reports, estimates, summaries and such other information and materials as may have been
accumulated by CMAP in performing this Agreement, whether completed or in process.
12. Remedies. Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes
and other matters in question between CMAP and the GOVERNMENTAL BODY arising out of or relating to
this Agreement or the breach thereof will be decided by arbitration. If the parties hereto mutually agree, a
request for remedy may be sought from a court of competent jurisdiction within the State of Illinois, County
of Cook.
13. Equal Employment Opportunity, The GOVERNMENTAL BODY and CMAP will comply with Executive
Order 11246 entitled "Equal Employment Opportunity," as amended by U.S. Department of Labor
regulations (41 CFR Part 60) and the Illinois Human Rights Act or the Rules and Regulations of the Illinois
Department of Human Rights. In connection with the execution of this Agreement, the GOVERNMENTAL
Rev. 11/20/15
Exhibit A Page 14 of 30
BODY and CMAP shall not discriminate against any employee or an applicant for employment because of
race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status,
age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from
military service. The GOVERNMENTAL BODY and CMAP shall take affirmative actions to insure that
applicants are employed and that employees are treated during their employment without regard to their of
race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status,
age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from
military service. Such actions shall include, but not be limited to, employment, promotion, demotion,
transfer, recruitment, recruitment advertising, layoff, termination, rates of pay, other forms of compensation,
and selection for training or apprenticeship. The GOVERNMENTAL BODY and CMAP shall cause the
provisions of this paragraph to be inserted into all subcontractors work covered by this Agreement so that
such provisions will be binding upon each subcontractor, provided that such provisions shall not apply to
contracts or subcontracts for standard commercial supplies or raw materials.
14. Small and Minority Business Enterprise. In connection with the performance of this Agreement the
GOVERNMENTAL BODY will cooperate with CMAP in meeting its commitments and goals with respect to
the maximum utilization of small business and minority business enterprises, and will use its best efforts to
insure that small business and minority business enterprises shall have the maximum practicable
opportunity to compete for subcontract work under this Agreement.
15. Political Activity. No portion of funds for this Agreement shall be used for any partisan political activity or
to further the election or defeat of any candidate for public office.
16. Prohibited Interest.
a. No officer or employee of CMAP or the GOVERNMENTAL BODY and no member of its governing
body and no other public official of any locality in which the Project objectives will be carried out who
exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of
such objectives shall (i) participate in any decision relating to any subcontract negotiated under this
Agreement which affects his personal interest or the interest of any corporation, partnership or
association in which he is, directly or indirectly, interested; or (ii) have any financial interest, direct
or indirect, in such subcontract or in the work to be performed under such contract.
b. No member of or delegate of the Illinois General Assembly or the Congress of the United States of
America, and no federal Resident Commissioner, shall be admitted to any share hereof or to any benefit
arising herefrom.
c. The GOVERNMENTAL BODY and CMAP warrants and represents that no person or selling agency
has been employed or retained to solicit or secure this Agreement, upon an agreement or
understanding for a commission, percentage, bonus, brokerage or contingent fee, or gratuity, excepting
its bona fide employees. For breach or violation of this warranty CMAP or the GOVERNMENTAL
BODY shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the
Agreement price or consideration, or otherwise recover, the full amount of such commission, percentage
bonus, brokerage or contingent fee, or gratuity.
17. Conflict of Interest. In order to avoid any potential conflict of interest, the GOVERNMENTAL BODY and
CMAP agree during the term of this Agreement not to undertake any activities which could conflict directly
or indirectly with the interest of CMAP or the GOVERNMENTAL BODY. The GOVERNMENTAL BODY
shall immediately advise CMAP of any such conflict of interest. CMAP shall make the ultimate
determination as to whether a conflict of interest exists.
18. Ownership of Documents/Title of Work. All documents, data and records produced by the
GOVERNMENTAL BODY or CMAP in carrying out the obligations and services hereunder, without
limitation and whether preliminary or final, shall become and remains the property of CMAP and the
GOVERNMENTAL BODY. CMAP and the GOVERNMENTAL BODY shall have the right to use all such
documents, data and records without restriction or limitation and without additional compensation. All
documents, data and records utilized in performing research shall be available for examination by CMAP or
the GOVERNMENTAL BODY upon request. Upon completion of the services hereunder or at the
Rev. 11/20/15
Exhibit A Page 15 of 30
termination of this Agreement, all such documents, data and records shall, at the option of CMAP or the
GOVERNMENTAL BODY, be appropriately arranged, indexed and delivered to CMAP or the
GOVERNMENTAL BODY.
19. Publication. CMAP and the GOVERNMENTAL BODY shall have royalty -free, nonexclusive and
irrevocable license to reproduce, publish, disclose, distribute, and otherwise use, in whole or in part, any
reports, data or other materials specifically prepared under this Agreement, and to authorize other material
to do so. The GOVERNMENTAL BODY and CMAP shall include provisions appropriate to effectuate the
purpose of this clause in all subcontracts for work under this Agreement.
20. Confidentiality Clause. Any documents, data, records, or other information given to or prepared by the
GOVERNMENTAL BODY or CMAP pursuant to this Agreement shall not be made available to any
individual or organization without prior written approval by CMAP or the GOVERNMENTAL BODY. All
information secured in connection with the performance of services pursuant to this Agreement shall be
kept confidential unless disclosure of such information is approved in writing by CMAP or the
GOVERNMENTAL BODY.
21. Reporting/Consultation. The GOVERNMENTAL BODY shall consult with and keep CMAP fully informed
as to the progress of all matters covered by this Agreement.
22. Identification of Documents. All reports, maps, and other documents completed as part of this
Agreement, other than documents exclusively for internal use within CMAP or the GOVERNMENTAL
BODY offices, shall carry the following notation on the front cover or a title page or, in the case of maps, in
the same area which contains the name of the GOVERNMENTAL BODY. "This material was prepared in
consultation with CMAP, the Chicago Metropolitan Agency for Planning, (http://www.cmap.illinois.gov)."
23. Force Majeure. Either party shall be excused from performing its obligations under this Agreement during
the time and to the extent that it is prevented from performing by a cause beyond its control including, but
not limited to: any incidence of fire, flood; acts of God; commandeering of material, products, plants or
facilities by the Federal, state or local government; national fuel shortage; or a material act of omission by
the other party; when satisfactory evidence of such cause is presented to the other party, and provided
further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or
negligence of the party not performing.
24. Workers' Compensation Insurance. The GOVERNMENTAL BODY, CMAP and any subcontractors shall,
at their own expense, obtain and maintain Workers' Compensation insurance to cover persons employed in
connection with services under this agreement. The limits for the Worker's Compensation coverage shall
be no less than the statutory limits required by the State of Illinois. A certificate of insurance must be
included with this contract.
25. Independent Contractors. Contractor's relationship to CMAP and the GOVERNMENTAL BODY in the
performance of this Agreement is that of an independent contractor. Contractor's personnel performing
work under this Agreement shall at all times be under the contractor's exclusive direction and control and
shall be employees of contractor and not employees of CMAP or the GOVERNMENTAL BODY.
Contractor's shall pay all wages, salaries and other amounts due its employees in connection with this
Agreement and shall be responsible for all reports and obligations respecting them, including, but not
limited to, social security, income tax withholding, unemployment compensation, workers' compensation
insurance and similar matters
26. Federal, State and Local Laws. CMAP and the GOVERNMENTAL BODY warrant that in the
performance of this Agreement they shall comply with all applicable federal, state and local laws, statutes
and ordinances and all lawful orders, rules and regulations promulgated thereunder. Since laws,
regulations, directives, etc. may be modified from time -to -time, CMAP and the GOVERNMENTAL BODY
shall be responsible for compliance as modifications are implemented. The CMAP or the
GOVERNMENTAL BODY'S failure to comply shall constitute a material breach of this contract.
27. Hold Harmless and Indemnity. The GOVERNMENTAL BODY shall indemnify, defend and hold harmless
CMAP, its officers, directors, employees and agents from and against any and all claims (including
Rev. 11/20/15
Exhibit A Page 16 of 30
attorney's fees and reasonable expenses for litigation or settlement) for any loss, or damages, bodily
injuries, including death, damage to or loss of use of property caused by the negligent acts, omissions or
willful misconduct of the GOVERNMENTAL BODY, its officers, directors, employees, agents,
subcontractors or suppliers, in connection with or arising out of the performance of this Agreement.
28. Equal Employment Opportunities -- Affirmative Action Sexual Harassment. CMAP and the
GOVERNMENTAL BODY must comply with the Illinois Board of Human Rights Act and rules applicable to
public funds, including equal employment opportunity, refraining from unlawful discrimination, and having
written sexual harassment policies (775 ILCS 5/2-105).
29. International Boycott. The GOVERNMENTAL BODY and CMAP certify that neither or any substantially
owned affiliate is participating or shall participate in an international boycott in violation of the U.S. Export
Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This applies
to contracts that exceed $10,000 (30 ILCS 582).
30. Forced Labor. The GOVERNMENTAL BODY and CMAP certify it complies with the State Prohibition of
Goods from forced Labor Act, and certifies that no foreign -made equipment, materials, or supplies
furnished to CMAP or the GOVERNMENTAL BODY under this Agreement have been or will be produced
in whole or in part by forced labor, or indentured labor under penal sanction (30 ILCS 583).
31. Subcontracts.
a. Any subcontractors or outside associates or contractors required by CMAP in connection with the
services covered by this Agreement will be limited to such individuals or firms as were specifically
identified and agreed to during negotiations. Any substitutions in or additions to such subcontractors,
associates or contractors will be subject to the prior approval of CMAP and the GOVERNMENTAL
BODY.
b. All subcontracts for work under this Agreement shall contain those applicable provisions which are
required in this Agreement.
c. The Contractor may not subcontract services agreed to under this Agreement without prior written
approval of CMAP and the GOVERNMENTAL BODY.
Part 3: Federal Conditions of Approval
A. Standard Assurances CMAP and the GOVERNMENTAL BODY assures that it will comply with all
applicable federal statutes, regulations, executive orders, Federal Transit Administration (FTA),
hereinafter called the DEPARTMENT, circulars, and other federal requirements in carrying out any
project supported by federal funds. The GOVERNMENTAL BODY and CMAP recognizes that federal
laws, regulations, policies, and administrative practices may be modified from time to time and those
modifications may affect project implementation. The GOVERNMENTAL BODY and CMAP agrees that
the most recent federal requirements will apply to the project as authorized by 49 U.S.C. Chapter 53,
Title 23, United States Code (Highways), the Moving Ahead for Progress in the 21st Century Act (MAP -
21), the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-
LU), as amended by the SAFETEA-LU Technical Corrections Act of 2008, or other Federal laws.
B. Certification Regarding Lobbying
1. As required by 31 U.S.C. 1352 and U.S. DOT regulations, "New Restrictions on
Lobbying," specifically 49 CFR 20.110:
a. The lobbying restrictions of this Certification apply to the GOVERNMENTAL
BODY/GranteeNendor requests:
(1) For $100,000 or more in Federal funding for a Grant or Cooperative
Agreement, and
(2) For $150,000 or more in Federal funding for a Loan, Line of Credit, Loan
Guarantee, or Loan Insurance, and
b. This Certification applies to the lobbying activities of:
Rev. 11/20/15
Exhibit A Page 17 of 30
his
(1) GOVERNMENTAL BODY/Grantee,
(2) Its Principals, and
(3) Its Subrecipients at the first tier,
2. GOVERNMENTAL BODY's/Grantee'sNendor's authorized representative certifies to the best of
or her knowledge and belief that for each agreement for federal assistance exceeding
$100,000:
a. No Federal appropriated funds have been or will be paid by your Applicant or on
its behalf to any person to influence or attempt to influence:
(1) An officer or employee of any Federal agency regarding the award of a:
(a) Federal Grant or Cooperative Agreement, or
(b) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, or
(2) A Member of Congress, an employee of a member of Congress, or an
officer or employee of Congress regarding the award of a:
(a) Federal Grant or Cooperative Agreement, or
(b) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance,
b. GOVERNMENTAL BODY/GranteeNendor will submit a complete OMB Standard
Form LLL (Rev. 7-97), "Disclosure of Lobbying Activities," consistent with its
instructions, if any funds other than Federal appropriated funds have been or
will be paid to any person to influence or attempt to influence:
(1) An officer or employee of any Federal agency regarding the award of
a:
(a) Federal Grant or Cooperative Agreement, or
(b) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, or
(2) A Member of Congress, an employee of a member of Congress, or an
officer or employee of Congress regarding the award of a:
(a) Federal Grant or Cooperative Agreement, or
(b) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance,
and
b.It will include the language of this Certification in the award documents for
all subawards at all tiers, including, but not limited to:
(1) Third party contracts,
(2) Subcontracts,
(3) Subagreements, and
(4) Other third party agreements under a:
(a) Federal Grant or Cooperative Agreement, or
(b) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance,
3. GOVERMENTAL BODY/Grantee/Vendor understands that:
a. This Certification is a material representation of fact that the Federal
Government relies on, and
b. It must submit this Certification before the Federal Government may
award funding for a transaction covered by 31 U.S.C. 1352, including a:
(a) Federal Grant or Cooperative Agreement, or
(b) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, and
4. GOVERNMENTAL BODY/Grantee/Vendor also understands that any person who does not
file a required Certification will incur a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
C. Nondiscrimination Assurance As required by 49 U.S.C. 5332 (which prohibits discrimination
on the basis of race, color, creed, national origin, sex, or age, and prohibits discrimination in
employment or business opportunity), Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C.
2000d, and U.S. DOT regulations, "Nondiscrimination in Federally -Assisted Programs of the
Department of Transportation --Effectuation of Title VI of the Civil Rights Act," 49 CFR Part 21 at 21.7,
the CONTRACTOR assures that it will comply with all requirements of 49 CFR Part 21; FTA Circular
4702.1B, "Title VI and Title VI - Dependent Guidelines for Federal Transit Administration Recipients,"
and other applicable directives, so that no person in the United States, on the basis of race, color,
national origin, creed, sex, or age will be excluded from participation in, be denied the benefits of, or
otherwise be subjected to discrimination in any program or activity (particularly in the level and quality of
Rev. 11/20/15
Exhibit A Page 18 of 30
transportation services and transportation -related benefits) for which the GOVERNMENTAL BODY or
CMAP receives federal assistance.
Specifically, during the period in which federal assistance is extended to the project, or project property
is used for a purpose for which the federal assistance is extended or for another purpose involving the
provision of similar services or benefits, or as long as the GOVERNMENTAL BODY OR CMAP retains
ownership or possession of the project property, whichever is longer, the GOVERNMENTAL BODY and
CMAP assures that:
1. Each project will be conducted, property acquisitions will be undertaken, and project facilities
will be operated in accordance with all applicable requirements of 49 U.S.C. 5332 and 49 CFR
Part 21, and understands that this assurance extends to its entire facility and to facilities
operated in connection with the project.
2. It will promptly take the necessary actions to effectuate this assurance, including notifying the
public that complaints of discrimination in the provision of transportation -related services or
benefits may be filed with U.S. DOT or FTA. Upon request by U.S. DOT or FTA, the
GOVERMENTAL BODY assures that it will submit the required information pertaining to its
compliance with these requirements.
3. It will include in each subagreement, property transfer agreement, third party contract, third
party subcontract, or participation agreement adequate provisions to extend the requirements of
49 U.S.C. 5332 and 49 CFR Part 21 to other parties involved therein including any subrecipient,
transferee, third party contractor, third party subcontractor at any level, successor in interest, or
any other participant in the project.
4. Should it transfer real property, structures, or improvements financed with federal assistance to
another party, any deeds and instruments recording the transfer of that property shall contain a
covenant running with the land assuring nondiscrimination for the period during which the
property is used for a purpose for which the federal assistance is extended or for another
purpose involving the provision of similar services or benefits.
5. The United States has a right to seek judicial enforcement with regard to any matter
arising under the Act, regulations, and this assurance.
6. It will make any changes in its 49 U.S.C. 5332 and Title VI implementing procedures as
U.S. DOT or FTA may request.
D. Control of Property The GOVERNMENTAL BODY and CMAP certifies that the control, utilization and
disposition of property or equipment acquired using federal funds is maintained according to the
provisions of 2 CFR Part 200, Subpart D, Property Standards.
E. Cost Principles The GOVERNMENTAL BODY and CMAP certifies that the cost principles and indirect
cost proposals of this Agreement are consistent with 2 CFR Part 200, Subpart E, and Appendix
VII to Part 200, and all costs included in this Agreement are allowable under 2 CFR Part 200, Subpart
E, and Appendix VII to Part 200.
F. Debarment The GOVERNMENTAL BODY and CMAP shall comply with Debarment provisions as
contained in 2 CFR Part 1200, as amended. The GOVERNMENTAL BODY and CMAP certify that to
the best of its knowledge and belief, the GOVERNMENTAL BODY and CMAP and The
GOVERNMENTAL BODY and CMAP'S principals: a) are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any
federal department or agency; b) within a three-year period preceding this Agreement have not been
convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction
or contract under a public transaction, violation of federal or state anti-trust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or
receiving stolen property; c) are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state or local) with commission of any of the offenses enumerated in
subsection (b), above; and d) have not within a three-year period preceding this Agreement had one or
more public transactions (federal, state or local) terminated for cause or default.
Rev. 11/20/15
Exhibit A Page 19 of 30
The inability of The GOVERNMENTAL BODY and CMAP to certify to the certification in this section will
not necessarily result in denial of participation in this Agreement. The GOVERNMENTAL BODY and
CMAP shall submit an explanation of why it cannot provide the certification in this section. This
certification is a material representation of fact upon which reliance was placed when the
DEPARTMENT determined whether to enter into this transaction. If it is later determined that The
GOVERNMENTAL BODY or CMAP knowingly rendered an erroneous certification, in addition to other
remedies available to the federal government, the DEPARTMENT may terminate this Agreement for
cause. The GOVERNMENTAL BODY and CMAP shall provide immediate written notice to the
DEPARTMENT if at any time The GOVERNMENTAL BODY and CMAP learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances. The terms
"covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded,"
as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the rules
implementing Executive Order 12549.
The GOVERNMENTAL BODY and CMAP agrees that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily
excluded from participation in this covered transaction, unless authorized, in writing, by the
DEPARTMENT. The GOVERNMENTAL BODY and CMAP agrees that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier
Covered Transaction," provided by the DEPARTMENT, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions. The GOVERNMENTAL BODY
and CMAP may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless
the GOVERNMENTAL BODY and CMAP knows the certification is erroneous. The GOVERNMENTAL
BODY and CMAP may decide the method and frequency by which it determines the eligibility of its
principals. The GOVERNMENTAL BODY and CMAP may, but is not required to, check the Non -
procurement List. If The GOVERNMENTAL BODY and CMAP knowingly enters into a lower tier
covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from
participation, in addition to other remedies available to the federal government, the DEPARTMENT may
terminate this Agreement for cause or default.
Nothing contained in this section shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this section. The knowledge and information of
the GOVERNMENTAL BODY or CMAP is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
G. Audit Requirements The GOVERNMENTAL BODY and CMAP certifies that it will comply with
the requirements of 2 CFR Part 200, Subpart F, which sets forth standards for obtaining consistency
and uniformity for the audit of non -Federal entities expending Federal awards. In particular, Section
200.501 requires the following:
a) Audit required. A non -Federal entity that expends $750,000 or more during the non -Federal entity's
fiscal year in Federal awards must have a single or program -specific audit conducted for that year.
(b) Single audit. A non -Federal entity that expends $750,000 or more during the non -Federal
entity's fiscal year in Federal awards must have a single audit conducted except when it elects to have
a program -specific audit.
(c) Program -specific audit election. When an auditee expends Federal awards under only one Federal
program (excluding R&D) and the Federal program's statutes, regulations, or the terms and conditions
of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to
have a program -specific audit. A program -specific audit may not be elected for R&D unless all of the
Federal awards expended were received from the same Federal agency, or the same Federal agency
and the same pass-through entity, and that Federal agency, or pass-through entity in the case of a
subrecipient, approves in advance a program -specific audit.
Rev. 11/20/15
Exhibit A Page 20 of 30
(d) Exemption when Federal awards expended are less than $750,000. A non -Federal entity that
expends less than $750,000 during the non -Federal entity's fiscal year in Federal awards is exempt
from Federal audit requirements for that year, except as noted in §200.503 Relation to other audit
requirements, but records must be available for review or audit by appropriate officials of the Federal
agency, pass-through entity, and Government Accountability Office (GAO).
(e) Except for the provisions for biennial audits provided in paragraphs (a) and (b), audits
required by this part must be performed annually. Any biennial audit must cover both years within the
biennial period.
(a) A state, local government, or Indian tribe that is required by constitution or statute, in
effect on January 1, 1987, to undergo its audits less frequently than annually, is
permitted to undergo its audits pursuant to this part biennially. This requirement must still
be in effect for the biennial period.
(b) Any nonprofit organization that had biennial audits for all biennial periods ending
between July 1, 1992, and January 1, 1995, is permitted to undergo its audits pursuant
to this part biennially.
(f) The audit must be completed; the data collection form described in Appendix X to Part 200 and
reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's
report(s), or nine months after the end of the audit period.
(g) Reporting package. The reporting package must include the following:
(1) Financial statements and schedule of expenditures of Federal awards discussed in
§200.510 Financial statements, paragraphs (a) and (b), respectively;
(2) Summary schedule of prior audit findings discussed in §200.511 Audit findings
follow-up, paragraph (b);
(3) Auditor's report(s) discussed in §200.515 Audit reporting; and
(4) Corrective action plan discussed in §200.511 Audit findings follow-up, paragraph
(c).
H. Drug Free Workplace The GOVERNMENTAL BODY and CMAP certifies that it will comply with
the requirements of the federal Drug Free Workplace Act, 41 U.S.C. 702 as amended, and 49 CFR
32.
I. Disadvantaged Business Enterprise Assurance In accordance with 49 CFR 26.13(a), as
amended, The GOVERNMENTAL BODY and CMAP assures that it shall not discriminate on the basis
of race, color, national origin, or sex in the implementation of the project and in the award and
performance of any third party contract, or subagreement supported with Federal assistance derived
from the U.S. DOT or in the administration of its Disadvantaged Business Enterprise (DBE) program or
the requirements of 49 CFR Part 26, as amended. The GOVERNMENTAL BODY and CMAP assures
that it shall take all necessary and reasonable steps set forth in 49 CFR Part 26, as amended, to ensure
nondiscrimination in the award and administration of all third party contracts and subagreements
supported with Federal assistance derived from the U.S. DOT. The GOVERNMENTAL BODY and
CMAP DBE program, as required by 49 CFR Part 26, as amended, will be incorporated by reference
and made a part of this Agreement for any Federal assistance awarded by FTA or U.S. DOT.
Implementation of this DBE program is a legal obligation of The GOVERNMENTAL BODY and CMAP,
and failure to carry out its terms shall be treated as a violation of the Agreement. Upon notification by
the Federal Government or the DEPARTMENT to The GOVERNMENTAL BODY and CMAP of its
failure to implement its approved DBE program, the U.S. DOT may impose sanctions as provided for
under 49 CFR Part 26, as amended, and may in appropriate cases, refer the matter for enforcement
Rev. 11/20/15
Exhibit A Page 21 of 30
under 18 U.S.C. 1001, as amended, and/or the Program Fraud Remedies Act, 31 U.S.C. 3801 et seq.,
as amended.
J. Assurance of Nondiscrimination on the Basis of Disability As required by U.S. DOT regulations,
"Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from
Federal Financial Assistance," at 49 CFR 27.9, The GOVERNMENTAL BODY and CMAP assures that,
as a condition to the approval or extension of any Federal assistance awarded by FTA to construct any
facility, obtain any rolling stock or other equipment, undertake studies, conduct research, or to
participate in or obtain any benefit from any program administered by FTA, no otherwise qualified
person with a disability shall be, solely by reason of that disability, excluded from participation in, denied
the benefits of, or otherwise subjected to discrimination in any program or activity receiving or benefiting
from Federal assistance administered by the FTA or any entity within U.S. DOT. The
GOVERNMENTAL BODY and CMAP assures that project implementation and operations so assisted
will comply with all applicable requirements of U.S. DOT regulations implementing the Rehabilitation Act
of 1973, as amended, 29 U.S.C. 794, et seq., and the Americans with Disabilities Act of 1990, as
amended, 42 U.S.C. 12101 et seq., and implementing U.S. DOT regulations at 49 CFR parts 27, 37,
and 38, and any applicable regulations and directives issued by other Federal departments or agencies.
K. Procurement Compliance Certification The GOVERNMENTAL BODY and CMAP certifies that
its procurements and procurement system will comply with all applicable third party procurement
requirements of Federal laws, executive orders, regulations, and FTA directives, and requirements, as
amended and revised, as well as other requirements FTA may issue including FTA Circular 4220.1F,
"Third Party Contracting Guidance," and any revisions thereto, to the extent those requirements are
applicable. The GOVERNMENTAL BODY and CMAP certifies that it will include in its contracts
financed in whole or in part with FTA assistance all clauses required by Federal laws, executive orders,
or regulations, and will ensure that each subrecipient and each contractor will also include in its
subagreements and its contracts financed in whole or in part with FTA assistance all applicable clauses
required by Federal laws, executive orders, or regulations.
L. Intelligent Transportation Systems Program As used in this assurance, the term Intelligent
Transportation Systems (ITS) project is defined to include any project that in whole or in part finances
the acquisition of technologies or systems of technologies that provide or significantly contribute to the
provision of one or more ITS user services as defined in the "National ITS Architecture."
1. In accordance with 23 U.S.C. 517(d), as amended by the Moving Ahead for Progress in the 21st
Century Act (MAP -21), the GOVERNMENTAL BODY and CMAP assures it will comply with all
applicable requirements of Section V (Regional ITS Architecture and Section VI (Project
Implementation)) of FTA Notice, "FTA National ITS Architecture Policy on Transit Projects," at 66
Fed. Reg. 1455 et seq., January 8, 2001, and other FTA requirements that may be issued in
connection with any ITS project it undertakes financed with Highway Trust Funds (including funds
from the mass transit account) or funds made available for the Intelligent Transportation Systems
Program.
2. With respect to any ITS project financed with Federal assistance derived from a source other
than Highway Trust Funds (including funds from the Mass Transit Account) or 23 U.S.C. 517(d), the
GOVERNMENTAL BODY and CMAP assures that is will use its best efforts to ensure that any ITS
project it undertakes will not preclude interface with other intelligent transportation systems in the
Region.
M. Davis -Bacon Act To the extent applicable, The GOVERNMENTAL BODY and CMAP will comply
with the Davis -Bacon Act, as amended, 40 U.S.C. 3141 et seq., the Copeland "Anti -Kickback" Act, as
amended, 18 U.S.C. 874, and the Contract Work Hours and Safety Standards Act, as amended, 40
U.S.C. 3701 et seq., regarding labor standards for federally assisted subagreements.
N. Certifications and Assurances Required by the U.S. Office of Management and Budget (OMB)
(SF -424B and SF -424D)
As required by OMB, The GOVERNMENTAL BODY and CMAP certify that it:
1. Has the legal authority and the institutional, managerial, and financial capability (including
funds sufficient to pay the non-federal share of project cost) to ensure proper planning,
Rev. 11/20/15
Exhibit A Page 22 of 30
management, and completion of the project.
2. Will give the U.S. Secretary of Transportation, the Comptroller General of the United States,
and, if appropriate, the state, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish a proper
accounting system in accordance with generally accepted accounting standards or agency
directives;
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest or personal
gain;
4. Will initiate and complete the work within the applicable project time periods;
5. Will comply with all applicable Federal statutes relating to nondiscrimination including, but not
limited to:
Title VI of the Civil Rights Act, 42 U.S.C. 2000d, which prohibits discrimination on the
basis of race, color, or national origin;
Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 through
1683, and 1685 through 1687, and U.S. DOT regulations, "Nondiscrimination on the
Basis of Sex in Education Programs or Activities Receiving Federal Financial
Assistance," 49 CFR Part 25, which prohibit discrimination on the basis of sex;
Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which
prohibits discrimination on the basis of handicap;
The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 through 6107, which
prohibits discrimination on the basis of age;
The Drug Abuse, Prevention, Treatment and Rehabilitation Act, Public Law 92-255, and
amendments thereto, 21 U.S.C. 1101 et seq. relating to nondiscrimination on the basis
of drug abuse;
The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970, Public Law 91-616, and amendments thereto, 42 U.S.C.
4541 et seq. relating to nondiscrimination on the basis of alcohol abuse or alcoholism;
The Public Health Service Act of 1912, as amended, 42 U.S.C. 290dd-2 related to
confidentiality of alcohol and drug abuse patient records;
Title VIII of the Civil Rights Act, 42 U.S.C. 3601 et seq., relating to nondiscrimination in
the sale, rental, or financing of housing;
Any other nondiscrimination provisions in the specific statutes under which Federal
assistance for the project may be provided including, but not limited, to 49 U.S.C. 5332,
which prohibits discrimination on the basis of race, color, creed, national origin, sex, or
age, and prohibits discrimination in employment or business opportunity, and Section
1101(b) of the Transportation Equity Act for the 21st Century, 23 U.S.C. 101 note,
which provides for participation of disadvantaged business enterprises in FTA
programs; and
Any other nondiscrimination statute(s) that may apply to the project.
The prohibitions against discrimination on the basis of disability, as provided in the
Americans with Disabilities Act of 1990, as amended, 42 U.S.C. 12101 et seq.
6. Will comply with all federal environmental standards applicable to the project, including but
not limited to:
Institution of environmental quality control measures under the National Environmental
Policy Act of 1969 and Executive Order 11514;
Notification of violating facilities pursuant to Executive Order 11738;
Protection of wetlands pursuant to Executive Order 11990;
Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
Assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972, 16 U.S.C. 1451 et seq.;
Conformity of federal Actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended, 42 U.S.C. 7401 et seq.;
Protection of underground sources of drinking water under the Safe Drinking Water Act
Rev. 11/20/15
Exhibit A Page 23 of 30
of 1974, as amended;
Protection of endangered species under the Endangered Species Act of 1973, as
amended;
GOVERNMENTAL BODY and CMAP /GranteeNendor will comply with the
environmental protections for Federal transportation programs, including, but not limited
to, protections for parks, recreation areas, or wildlife or waterfowl refuges of national,
State, or local significance or any land from a historic site of national, State, or local
significance to be used in a transportation Project, as required by 49 U.S.C. 303 (also
known as "Section 4f");
The Wild and Scenic Rivers Act of 1968, 16 U.S.C. 1271 et seq., which relates to
protecting components or potential components of the national wild scenic rivers
system; and
Environmental impact and related procedures pursuant to 23 C.F.R. Part 771.
7. Will comply with all other federal statutes applicable to the project, including but not limited to:
As provided by the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, as amended (Uniform Relocation Act), 42 U.S.C. 4601
et seq., and 49 U.S.C. 5323(b), regardless of whether Federal funding has been
provided for any of the real property acquired for Project purposes, GOVERNMENTAL
BODY and CMAP /Grantee/Vendor:
(1) will provide for fair and equitable treatment of any displaced persons, or
any persons whose property is acquired as a result of federally -funded
programs,
(2) has the necessary legal authority under State and local laws and regulations
to comply with:
(a) The Uniform Relocation Act. 42 U.S.C. 4601 et seq., as specified by
42 U.S.C. 4630 and 4655, and
(b) U.S. DOT regulations, "Uniform Relocation Assistance and Real
Property Acquisition for Federal and Federally Assisted Programs,"
49 CFR part 24, specifically 49 CFR 24.4, and
(3)
Rev. 11/20/15
has complied with or will comply with the Uniform Relocation Act and
implementing U.S. DOT regulations because:
(a) will adequately inform each affected person of the benefits,
policies, and procedures provided for in 49 CFR part 24,
(b) As required by 42 U.S.C. 4622, 4623, and 4624, and 49 CFR part
24, if an FTA -funded Project results in displacement, it will provide
fair and reasonable relocation payments and assistance to:
1. Displaced families or individuals, and
2. Displaced corporations, associations, or partnerships,
(c) As provided by 42 U.S.C. 4625 and 49 CFR part 24, it will
provide relocation assistance programs offering the services
described in the U.S. DOT regulations to such:
1. Displaced families and individuals, and
2. Displaced corporations, associations, or partnerships,
(d) As required by 42 U.S.C. 4625(c)(3), within a reasonable time
before displacement, it will make available comparable
replacement dwellings to families and individuals,
(e) GOVERNMENTAL BODY and CMAP /GranteeNendor will:
1. Carry out the relocation process to provide displaced
persons with uniform and consistent services, and
2. Make available replacement housing in the same
range of choices with respect to such housing to all
displaced persons regardless of race, color, religion,
or national origin,
It will be guided by the real property acquisition policies of 42 U.S.C.
4651 and 4652,
(f)
Exhibit A Page 24 of 30
(g) will pay or reimburse property owners for their necessary expenses
as specified in 42 U.S.C. 4653 and 4654, understanding that FTA
will provide Federal funding for its eligible costs for providing
payments for those expenses, as required by 42 U.S.C. 4631,
(h) will execute the necessary implementing amendments to FTA -
funded third party contracts and subagreements,
(i) will execute, furnish, and be bound by such additional documents as
FTA may determine necessary to effectuate or implement these
assurances,
(j) will incorporate these assurances by reference into and make them
a part of any third party contract or subagreement, or any
amendments thereto, relating to any FTA -funded Project involving
relocation or land acquisition, and
(k) will provide in any affected document that these relocation and
land acquisition provisions must supersede any conflicting
provisions;
(1) The Hatch Act, 5 U.S.C. 1501 — 1508, 7324 — 7326, which
limits the political activities of State and local agencies and their
officers and employees whose primary employment activities are
financed in whole or part with Federal funds, including a Federal
Loan, Grant Agreement, or Cooperative Agreement, and_(2) 49
U.S.C. 5323(1)(2) and 23 U.S.C. 142(g), which provide an
exception from Hatch Act restrictions for a nonsupervisory
employee of a public transportation system (or of any other
agency or entity performing related functions) receiving FTA
funding appropriated or made available for 49 U.S.C. chapter 53
and 23 U.S.C. 142(a)(2) to whom the Hatch Act does not
otherwise apply,
The Flood Disaster Protection Act of 1973, which requires the purchase of flood
insurance in certain instances;
Section 106 of the National Historic Preservation Act of 1966, as amended, 16 U.S.C.
470;
Executive Order 11593, which relates to identification and protection of historic
properties;
The Archaeological and Historic Preservation Act of 1974, 16 U.S.C. 469a-1 et seq.;
The Laboratory Animal Welfare Act of 1966, as amended, 7 U.S.C. 2131 et seq., which
relates to the care, handling, and treatment of warm-blooded animals held for
research, teaching, or other activities supported by a federal award of assistance;
The Lead -Based Paint Poisoning Prevention Act, 42 U.S.C. 4801 et seq., which relates
to prohibiting the use of lead-based paint in construction or rehabilitation of residence
structures;
The Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of
States, Local Governments, and Non -Profit Organizations"; and
Use of parks, recreation areas, wildlife and waterfowl refuges, and historic sites
pursuant to 23 C.F.R. Part 774 (Section 4(f) requirements); and
GOVERNMENTAL BODY and CMAP /Grantee/Vendor will, to the extent applicable,
comply with the protections for human subjects involved in research, development,
and related activities supported by Federal funding of:
(1) The National Research Act, as amended, 42 U.S.C. 289 et seq., and
(2) U.S. DOT regulations, "Protection of Human Subjects," 49 CFR part 11.
O. Energy Conservation To the extent applicable, The GOVERNMENTAL BODY and CMAP and its
third party contractors at all tiers shall comply with mandatory standards and policies relating to
energy efficiency that are contained in applicable state energy conservation plans issued in
compliance with the Energy Policy and Conservation Act, 42 U.S.C. Section 6321 et seq.
Rev. 11/20/15
Exhibit A Page 25 of 30
P. Clean Water For all contracts and subcontracts exceeding $100,000 The GOVERNMENTAL
BODY and CMAP agrees to comply with all applicable standards, orders, or regulations issued
pursuant to the Water Pollution Control Act, 33 U.S.C. Section 1251 et seq.
Q. Clean Air For all contracts and subcontracts exceeding $100,000, The GOVERNMENTAL BODY and
CMAP agrees to comply with all applicable standards, orders, or regulations issued pursuant to the
Clean Air Act, 42 U.S.C. 7401 et seq.
R. Eligibility For Employment In The United States The GOVERNMENTAL BODY and CMAP shall
complete and keep on file, as appropriate, Immigration and Naturalization Service Employment Eligibility
Forms (1-9). These forms shall be used by the CONTRACTOR to verify that persons employed by the
GOVERNMENTAL BODY and CMAP are eligible to work in the United States.
S. Buy America As set forth in 49 U.S.0 53230) and 49 C.F.R. Part 661, only steel, iron and
manufactured products produced in the United States may be purchased with Federal funds unless the
Secretary of Transportation determines that such domestic purchases would be inconsistent with the
public interest; that such materials are not reasonably available and of satisfactory quality; or that
inclusion of domestic materials will increase the cost of overall project contract by more than 25 percent.
Clear justification for the purchase of non-domestic items must be in the form of a waiver request
submitted to and approved by the Secretary of Transportation.
T. False Or Fraudulent Statements Or Claims The GOVERNMENTAL BODY and CMAP
acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, or
certification to the DEPARTMENT in connection with this Agreement, the DEPARTMENT reserves the
right to impose on The GOVERNMENTAL BODY and CMAP the penalties of 18 U.S.C. Section 1001,
31 U.S.C. Section 3801, and 49 CFR Part 31, as the DEPARTMENT may deem appropriate. The
GOVERNMENTAL BODY and CMAP agree to include this clause in all state and federal assisted
contracts and subcontracts.
U. Changed Conditions Affecting Performance. The GOVERNMENTAL BODY and CMAP shall
immediately notify the DEPARTMENT of any change in conditions or local law, or of any other event
which may significantly affect its ability to perform the Project in accordance with the provisions of this
Agreement.
V. Third Party Disputes Or Breaches The GOVERNMENTAL BODY and CMAP agrees to pursue
all legal rights available to it in the enforcement or defense of any third party contract, and FTA or
U.S. DOT and the DEPARTMENT reserve the right to concur in any compromise or settlement of
any third party contract claim involving the CONTRACTOR. The GOVERNMENTAL BODY or
CMAP will notify FTA or U.S. DOT and the DEPARTMENT of any current or prospective major
dispute pertaining to a third party contract. If The GOVERNMENTAL BODY and CMAP seeks to
name the DEPARTMENT as a party to the litigation, the GOVERNMENTAL BODY and CMAP
agrees to inform both FTA or U.S. DOT and the DEPARTMENT before doing so. The
DEPARTMENT retains a right to a proportionate share of any proceeds derived from any third party
recovery. Unless permitted otherwise by the DEPARTMENT, The GOVERNMENTAL BODY and
CMAP will credit the Project Account with any liquidated damages recovered. Nothing herein is
intended to nor shall it waive U.S. DOT's, FTA's or the DEPARTMENT's immunity to suit.
W. Fly America The GOVERNMENTAL BODY and CMAP will comply with 49 U.S.C. §40118, 4 CFR
§52 and U.S. GAO Guidelines B- 138942, 1981 U.S. Comp. Gen. LEXIS 2166,March 31, 1981
regarding costs of international air transportation by U.S. Flag air carriers.
X. Non -Waiver The GOVERNMENTAL BODY and CMAP agrees that in no event shall any action or
inaction on behalf of or by the DEPARTMENT, including the making by the DEPARTMENT of any
payment under this Agreement, constitute or be construed as a waiver by the DEPARTMENT of
any breach by The GOVERNMENTAL BODY and CMAP of any terms of this Agreement or any
default on the part of the GOVERNMENTAL BODY and CMAP which may then exist; and any
action, including the making of a payment by the DEPARTMENT, while any such breach or default
Rev. 11/20/15
Exhibit A Page 26 of 30
shall exist, shall in no way impair or prejudice any right or remedy available to the DEPARTMENT in
respect to such breach or default. The remedies available to the DEPARTMENT under this
Agreement are cumulative and not exclusive. The waiver or exercise of any remedy shall not be
construed as a waiver of any other remedy available hereunder or under general principles of law or
equity.
Y. Preference for Recycled Products To the extent applicable, The GOVERNMENTAL BODY
and CMAP agree to give preference to the purchase of recycled products for use in this Agreement
pursuant to the various U.S. Environmental Protection Agency (EPA) guidelines, "Comprehensive
Procurement Guidelines for Products Containing Recovered Materials," 40 CFR Part 247, which
implements section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C.
§ 6962.
Z. Cargo Preference Use of United States Flag Vessels. The GOVERNMENTAL BODY and CMAP
agree to comply with 46 U.S.C.§ 55305 and 46 CFR Part 381 and to insert the substance of those
regulations in all applicable subcontracts issued pursuant to this Agreement, to the extent those
regulations apply to this Agreement.
AA.Performance measurement The GOVERNMENTAL BODY and CMAP must relate financial data of
this AGREEMENT to its performance accomplishments. Further, The GOVERNMENTAL BODY and
CMAP must also provide cost information or a budget in Part 5 to demonstrate cost effective practices
pursuant to 2 CFR Part 200.301.
BB. Project closeout Pursuant to CFR Part 200.343 thru 200.345, The GOVERNMENTAL BODY and
CMAP must submit the required project deliverables, performance and financial reports, and all eligible
incurred costs as specified in Parts 4 and 5, respectively, of this AGREEMENT no later than 90 days
after the AGREEMENT's end date. Further, The GOVERNMENTAL BODY and CMAP agree that the
project should then be closed no later than 360 days after receipt and acceptance by the
DEPARTMENT of all required final reports.
CC. The GOVERNMENTAL BODY and CMAP is required to register with the System for Award
Management (SAM), which is a web -enabled government -wide application that collects, validates,
stores and disseminates business information about the federal government's trading partners in
support of the contract award, grants and the electronic payment processes. If The GOVERNMENTAL
BODY and CMAP does not have a DUNS number, the CONTRACTOR must register at
https://sam.gov.
DD. Certification Regarding Annual Fiscal Reports or Payment Vouchers The GOVERNMENTAL
BODY agrees to comply with 2 CFR Part 200.415(a) as follows: To assure that expenditures are proper
and in accordance with the terms and conditions of the Federal award and approved project budgets,
the annual and final fiscal reports or vouchers requesting payment under the agreements must include a
certification, signed by an official who is authorized to legally bind the GOVERNMENTAL BODY, which
reads as follows: "By signing this report, I certify to the best of my knowledge and belief that the report is
true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the
purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any
false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to
criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S.
Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)."
All of the requirements listed in Part 3, paragraphs A through DD apply to the federally funded project.
The GOVERNMENTAL BODY agrees to include these requirements in each contract and subcontract
financed in whole or in part with federal assistance.
Rev. 11/20/15
Exhibit A Page 27 of 30
Part 4: Responsibilities/Scope of Work
The GOVERNMENTAL BODY shall perform and carry out in a satisfactory and proper manner, as determined
by CMAP, the following:
A. The project scope of work, including staffing, timelines, public engagement schedules, and commitment
of other resources by CMAP or the GOVERNMENTAL BODY, will be finalized prior to beginning work.
All work performed by CMAP will be consistent with the scope of work. Changes to the scope of work
must be jointly agreed to by CMAP and the GOVERNMENTAL BODY.
B. The GOVERNMENTAL BODY will provide access to all relevant data, reports, and other information
that is necessary for CMAP to conduct its work. The GOVERNMENTAL BODY will allocate sufficient
time by its staff and leadership to interact with CMAP on the activities in the scope of work and to review
and comment on the materials produced. The GOVERNMENTAL BODY commits to participate actively
in the project, make time available at relevant meetings for discussion, and involve its leadership in the
project process.
C. The GOVERNMENTAL BODY agrees actively to participate in public outreach and engagement efforts,
including assisting in disseminating project and meeting information, attending and assisting at public
meetings, and providing key stakeholder contact information.
CMAP and the GOVERNMENTAL BODY shall perform and carry out in a satisfactory and proper manner, as
determined by CMAP the following:
A. SCOPE OF WORK. The purpose of the project is to develop a Comprehensive Plan for the City of Des
Plaines, (hereinafter "PROJECT"), and detailed in Attachment 1. The GOVERNMENTAL BODY
submitted a proposal for the PROJECT under the CMAP Local Technical Assistance (LTA) program,
which was approved.
B. PROJECT MANAGEMENT. CMAP will have lead responsibility for project management. CMAP shall in
all reasonable ways coordinate and work with the GOVERNMENTAL BODY staff as the project
proceeds. The GOVERNMENTAL BODY in all reasonable ways shall cooperate with CMAP and the
CONSULTANT. CMAP shall require the consultant, if any; to provide GOVERNMENTAL BODY with all
of the consultants' deliverables at the same time they are delivered to CMAP. CMAP and
GOVERNMENTAL BODY shall notify the other of all scheduled PROJECT related meetings with the
consultant to enable the other to attend the meetings if desired.
Part 5. Compensation for Services
The total cost of this project is not to exceed $120,000.00. The GOVERNMENTAL BODY will be responsible for
a local match of 20% of the total project cost. CMAP will invoice the GOVERNMENTAL BODY the amount of
$24,000.00, which will be paid in full by the GOVERNMENTAL BODY within ninety (90) days of receipt of the
invoice. The invoice will be sent to the person listed on ATTACHMENT 2. In the event that CMAP does not
receive payment by the due date listed above, CMAP reserves the right to cease work on the project until such
funds are received. Should the total project cost exceed $120,000.00, the GOVERNMENTAL BODY agrees to
reimburse CMAP 20% of the cost exceeding $120,000.00 upon closure of the project.
1. Federal Funds(CMAP) $ 96,000.00
2. Local Match (GOVERNMENTAL BODY) $ 24,000.00
TOTAL $120,000.00
Rev. 11/20/15
Exhibit A Page 28 of 30
Part 6. FTA Certification Regarding Lobbying
FTA Certification Regarding Lobbying
(49 CFR PART 20)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned GOVERNMENTAL BODY] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making
lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form --LLL, "Disclosure Form
to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for
New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has
been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be
codified at 2 U.S.C. 1601, et seq.)]
3) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is
a material representation of fact upon which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1) -(2)(A), any person who makes a prohibited expenditure or fails to
file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such expenditure or failure.]
The GOVERNMENTAL BODY, , certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that
the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.
Signature of GOVERNMENTAL BODY'S Authorized Official Date
Name and Title of GOVERNMENTAL BODY'S
Authorized Official:
Rev. 11/20/15
Exhibit A Page 29 of 30
ATTACHMENT 2:
Invoice Information
Name:
Title:
Address:
City: State: Zip:
Phone:
Email:
Return this completed form to:
Finance Department
Chicago Metropolitan Agency for Planning
233 S. Wacker Dr., Suite 800
Chicago, IL 60606
Rev. 11/20/15
Exhibit A Page 30 of 30
ODEsPIINES
ILLINOIS
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: September 21, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering 11�
Tim Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Des Plaines River Road Reconstruction Contract 60X13- Change Order #1
Issue: During the course of the reconstruction of Des Plaines River Road additional work items were required
to successfully complete the project.
Analysis: As part of the jurisdictional transfer agreement (R-78-14) that was entered into with the Illinois
Department of Transportation (IDOT), the City is responsible for constructing certain improvements to the
road in accordance with the approved plans and specifications. During the course of construction,
unanticipated utility conflicts surfaced which resulted in additional costs not included in the original contract
as well as additional work that was required to satisfy IDOT specifications with the contracted improvements.
Pursuant to the jurisdictional transfer agreement with IDOT, the Department is responsible for funding 95%
of costs associated the roadway improvements as well as all change orders associated with those
improvements. Below is a summary of the change order amounts for each funding code:
Fund Code
Change Order Amount
IDOT
$600,000
Water/Sewer Fund
$100,000
Recommendation: We recommend approval of the Des Plaines River Road Reconstruction Contract 60X13 -
Change Order #1 with Greco Contractors Inc., 2100 S. Mt Prospect Road, Des Plaines, Illinois, 60018 in the
amount of $700,000. Source of funding will be budgeted Water/Sewer Fund and Grant Funded Projects.
Page 1 of 35
Additionally, we recommend authorizing the City Manager to enter into such additional change orders as may
be necessary to account for pending force account work yet to be negotiated and approved in an aggregate
amount of $1,045,006.67, which will raise the total not to exceed amount of the contract to $15,200,000. All
additional change orders will be funded by IDOT in the same proportions as the original contract.
Attachments:
Attachment 1— R-78-14
Resolution R-154-16
Exhibit A — Change Order #1
Page 2 of 35
CITY OF DES PLAINES
RESOLUTION R - 78 - 14
A RESOLUTION APPROVING THE EXECUTION OF AN
AGREEMENT WITH THE ILLINOIS DEPARTMENT OF
TRANSPORTATION REGARDING THE
RECONSTRUCTION AND JURISDICTIONAL TRANSFER
OF DES PLAINES RIVER ROAD.
WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, on October 21, 2013, by Resolution R-161-13, the City Council approved a
Letter of Intent with the Illinois Department of Transportation ("IDOT") for the reconstruction
and jurisdictional transfer of Des Plaines River Road between Rand Road and Touhy Avenue in
two phases ("Project"); and
WHEREAS, IDOT has completed plans for the reconstruction of Des Plaines River
Road between Touhy Avenue and Algonquin Avenue, which is the first phase of the Project
("Phase I"); and
WHEREAS, prior to the commencement of Phase I, IDOT desires to enter into an
agreement with the City, which agreement provides, among other things, that: IDOT will bear
the cost of reconstructing River Road; IDOT and the City will share the cost of installing traffic
signals and certain other work, including the construction and installation of sidewalk, roadway
lighting, water main, and curb and gutter; the City will let and manage all construction work; and
IDOT will transfer jurisdiction of River Road to the City upon completion and acceptance of the
work ("Agreement"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with IDOT and to authorize staff to let Phase I of the Project;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
1
Attachment 1 Page 3 of 35
SECTION 2: APPROVAL OF THE AGREEMENT. The City Council hereby
approves the Agreement in substantially the form attached to this Resolution as Exhibit A and in
a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City
Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal, on
behalf of the City, the final Agreement.
SECTION 4: AUTHORIZATION TO LET PHASE I. The City Council hereby
authorizes City staff to let Phase I of the Project.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this 5 day of 2014.
APPROVED this5day of 2014.
VOTE: AYES p NAYS 0 ABSENT Q
ATTEST: Apprbv
S), w
CIT CLERK
to form:
l
Peter M. Friedman, General Counsel
Legal\Res\2014\DP-Resolution Approving Local Agency Agreement with IDOT for River Rd
#29027588_v2
2
Attachment 1
Page 4 of 35
FAU Route 2710
Des Plaines River Road
State Sections: 1213 & 3222R and 1213R
Cook County
Job Nos..0-91-016-14 and C-91-285-01
Contract Nos : 60X13 and 62267
JN -114-544
AGREEMENT
This AGREEMENT entered into this / 71-A day of U 4 C , 2014
A.D., by and between the STATE OF ILLINOIS, acting by and through its
DEPARTMENT OF TRANSPORTATION hereinafter called the STATE, and the
CITY OF DES PLAINES of the State of Illinois, hereinafter called the CITY.
WITNESSETH:
WHEREAS, the STATE in order to facilitate the free flow of traffic and ensure safety
to the motoring public, is desirous of improving Des Plaines River Road from Touhy
Avenue to north of Algonquin Road (State Section: 1213 & 3222R, Job No.: C-91-
016-14, Contract No.: 60X13) and from north of Algonquin Road to U.S. Route 12
(Rand Road) (State Section: 1213R, Job No.: C-91-285-01, Contract No.: 62267),
hereinafter refered to as the IMPROVEMENTS, by making the following
improvements:
CONTRACT 60X13
STATE Section 1213 & 3222R
State Job Number C-91-016-14
Exhibit A
Attachment 1
Page 5 of 35
Approximately 7,808 lineal feet of pavement reconstruction and pavement widening
of Des Plaines River Road from north of Touhy Avenue to north of Algonquin Road
to provide a continuous two 10.5' and variable width through lanes in each direction
separated by thermoplastic pavement marking complete with 11' left turn lanes at
various intersections. Portions of the roadway will have an 11' wide paved median.
Also to be included will be highway lighting, new storm sewer installation, and
sidewalk replacement. Traffic signals will be modernized at the intersections of
Oakton St. and Algonquin Road complete with emergency vehicle preemption. The
City of Des Plaines will have a new watermain installed as part of this project for the
entire length of the improvement.
CONTRACT 62267
STATE Section 1213R
State Job Number C-91-285-01
Approximately 14,238 lineal feet of pavement reconstruction and pavement
widening of Des Plaines River Road from north of Algonquin Road to north of Rand
Road to provide continuous two 10.5' and variable width through lanes in each
direction separated by thermoplastic pavement marking complete with 11' left turn
lanes at various intersections. Portions of the roadway will have an 11' wide paved
median Also to be included will be highway lighting; new storm sewer installation,
and sidewalk replacement. Traffic signals will be modernized at the intersections of
US 14 (Miner St.), Pearson St., Perry St., Elk Boulevard, US 12 (Rand Rd); at US
14 (Miner St.) complete with emergency vehicle preemption. And new traffic
signals with be installed at the intersection of US 14 (Miner St.) and Busse Highway
Exhibit A
Attachment 1
Page 6 of 35
Exhibit A
Attachment 1
US 14 (Miner St.), Elk Boulevard, and US 12 (Rand Road) at the intersection of
DPRR will be reconstructed.. These streets will also have new roadway lighting.
Three retaining walls will be built along the Cook County Forest Preserve Property
The Old Weller Creek double 9' x 6' Box Culvert will be extended.
The City of Des Plaines will have a new watermain installed as part of this project
for the entire length of the improvement.; and
WHEREAS, the CITY is desirous of said IMPROVEMENTS in that same will be
of immediate benefit to the CITY residents and permanent in nature;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties hereto agree as follows:
1. The STATE agrees to obtain all rights of way (at its sole cost and expense),
make all surveys, and prepare all plans and specifications necessary for the
construction of the IMPROVEMENTS.
2. The CITY agrees to let and award the contract for the construction of the
IMPROVEMENTS and procure construction obervation services from an
engineering consultant to assure that the IMPROVEMENTS are constructed in
accordance with the approved plans, specifications, and construction contract.
Page 7 of 35
Exhibit A
Attachment 1
3. The CITY and the STATE will share the costs for all engineering services and
construction work necessary to complete the IMPROVEMENTS (collectively, the
"IMPROVEMENT COSTS") in accordance with the cost proration set forth in
Exhibit A attached to and, by this reference, made a part of this AGREEMENT.
4. The STATE's share of the IMPROVEMENT COSTS will not exceeed
$24,110,000.00. Any increase in the STATE's maximum financial participation
must be requested in writing and approved prior to any expenditure. Any
construction change orders or balancing of quantities for work that is included in
the as let plans, do not need approval by the STATE.
5. Upon execution of this AGREEMENT, award of the construction contract for
Contract 60X13, and receipt of an invoice from the CITY, the STATE will
immediately pay the CITY an amount equal to 95% of the STATE's share of the
IMPROVEMENT COSTS under Contract 60X13, which STATE share will be
determined in accordance with Exhibit A attached to this AGREEMENT. Upon
completion of the IMPROVEMENTS under Contract 60X13, the STATE will
immediately pay to the CITY the remainder of of the STATE's share of the
IMPROVEMENT COSTS under Contract 60X13, including without limitation any
amounts that the STATE may owe the CITY pursuant to change orders issued in
accordance with Section 4 of this AGREEMENT, which payment will be based
upon final construction and construction engineering costs.
Upon execution of this AGREEMENT, award of the construction contract for
Contract 62267, and receipt of an invoice from the CITY, the STATE will
immediately pay the CITY an amount equal to 95% of the STATE's share of the
Page 8 of 35
IMPROVEMENT COSTS under Contract 62267, which STATE share will be
determined in accordance with Exhibit A attached to this AGREEMENT. Upon
completion of the IMPROVEMENTS under Contract 62267, the STATE will
immediately pay to the CITY the remainder of of the STATE's share of the
IMPROVEMENT COSTS under Contract 62267, including without limitation any
amounts that the STATE may owe the CITY pursuant to change orders issued in
accordance with Section 4 of this AGREEMENT, which payment will be based
upon final construction and construction engineering costs.
6. It is mutually agreed by and between the parties hereto that the estimated cost
and cost proration for this improvement is as shown on Exhibit A.
7. The CITY and the STATE hereby agree that, upon award of the respective
contracts for the IMPROVEMENTS, the STATE will transfer jurisdiction to the
CITY over that portion of Des Plaines River Road described in the Local Agency -
State Jurisdictional Transfer documents, attached hereto as "Exhibit B", "Exhibit
C", and "Exhibit D", which are made a part hereof.
8. The disposition of encroachments on STATE Right Of Way will be cooperatively
resolved with representatives from the CITY and the STATE.
9. The CITY has adopted a resolution, will send a letter, or sign the Plan Approval
page which is part of this document, approving the plans and specifications as
prepared.
Exhibit A
Attachment 1
Page 9 of 35
10. The CITY shall maintain, for a minimum of 3 years after the completion of the
IMPROVEMENTS, adequate books, records, and supporting documents to verify
the amounts, recipients, and uses of all disbursements of funds passing in
conjunction with this AGREEMENT. All books, records, and supporting
documents related to the IMPROVEMENTS shall be available for review and
audit by the Auditor General and other STATE Auditors. The CITY agrees to
cooperate fully with an audit conducted by the Auditor General and other STATE
Auditors and to provide full access to all relevant materials.
11. The CITY agrees to comply with all applicable Executive Orders and Federal
Highway Acts pursuant to the Equal Employment Opportunity and non-
discrimination regulations required by the Illinois Department of Transportation.
12. The CITY shall not 'discriminate on the basis of race, color, national origin, or
sex in the performance of this contract. The CITY shall carry out applicable
requirements of 49 CFR, Part 26, in the award and administration of STATE
assisted contracts. Failure by the CITY to carry out these requirements is a
material breach of this AGREEMENT, which may result in the termination of this
AGREEMENT or such other remedy as the STATE deems appropriate.
13. The CITY shall exercise its franchise rights to cause private utilities,not located
on STATE Right Of Way and in conflict with the IMPROVEMENTS, to be
relocated, if required, at no expense to the STATE. The STATE agrees to
exercise its permits rights to cause private utilities,located on STATE Right Of
Way and in conflict with the IMPROVEMENTS, to be relocated, if required, at no
expense to the STATE or CITY.
Exhibit A
Attachment 1
Page 10 of 35
14. The CITY agrees to cause its utilities installed on right of way after said right of
way was acquired by the STATE or installed within the limits of a roadway after
the said roadway's jurisdiction was assumed by the STATE, to be relocated
and/or adjusted, if required, at no expense to the STATE.
15. All CITY owned utilities which are to be relocated/adjusted under the terms of this
AGREEMENT, will be relocated/adjusted in accordance with the applicable
portions of the "Accommodation of Utilities of Right of Way of the Illinois State
Highway System." (92 III. Adm. Code 530).
16. Upon final field inspection of the IMPROVEMENTS, the STATE agrees to
continue its existing maintenance responsibilities on roadways under its
jurisdiction, in their entities, except as noted hereinafter and those portions of
roadways included as part of the jurisdictional transfers included herein.
17. Upon final field inspection of the IMPROVEMENTS, the CITY agrees to maintain
or cause to be maintained those portions of the IMPROVEMENTS which are not
maintained by the STATE, including all sidewalks, CITY owned utilities including
appurtenances thereto and highway lighting including furnishing the electrical
energy thereof.
The CITYfurther agrees to continue its existing maintenance responsibilities on
all side road approaches under its jurisdiction, including all left and right turn
lanes on said side road approaches, up to the through edge of pavement of
Exhibit A
Attachment 1 Page 11 of 35
all STATE routes included as part of the IMPROVEMENTS. Drainage facilities, if
any, at the aforementioned side roads located within the STATE right-of-way
shall be the joint maintenance responsibility of the STATE and the CITY unless
there is an agreement specifying different responsibilities.
18. Upon completion of the IMPROVEMENTS, the financial responsibility for
maintenance and electrical energy for the operation of the traffic signals shall be
proportioned as follows:
Intersection
Des Plaines River Road
@ Touhy Avenue
STATE Share
CITY Share
Maint. Resp = STATE
Intersection
Des Plaines River Road
@ Oakton Street
STATE Share
CITY Share
Cook County
Maint. Resp. = CITY
Intersection
Des Plaines River Road
@ Algonquin Road
STATE Share
CITY Share
Maint. Resp. = CITY
Intersection
U.S. Route 14
@ Des Plaines River
Road
STATE Share
CITY Share
Maint. Resp. = STATE
Exhibit A
Attachment 1
Maintenance Elect. Energv
( 50 )%
( 50 )%
( 50 )%
( 50 )%
Maintenance Elect. Enemy
( 0 )%
( 75 )%
( 25 )%
( 0 )%
( 75 )%
( 25 )%
Maintenance Elect. Energy
( 0 )%
( 100 )%
( 0 )%
( 100 )%
Maintenance Elect. Energv
( 50 )%
( 50 )%
( 50 )%
( 50 )%
Page 12 of 35
Intersection Maintenance Elect. Energy
Des Plaines River Road
@ Pearson/River Street
STATE Share
CITY Share
Maint. Resp. = STATE
Intersection
Des Plaines River Road
@ Perry Street
STATE Share
CITY Share
Maint. Resp. = STATE
Intersection
U.S. Route 12 (Elk
Blvd.)
@ Des Plaines River
Road
STATE Share
CITY Share
Maint. Resp. = STATE
( 0 )%
( 100 )%
( 0 )%
( 100 )%
Maintenance Elect. Energv
( 0 )%
( 100 )%
( 0 )%
( 100 )%
Maintenance Elect. Energy
( 75 )%
( 25 )%
( 75 )%
( 25 )%
It is mutually agreed that the actual traffic signal maintenance will be performed by
the respective agency as indicated above, either with its own forces or through an
ongoing contractual agreement.
For those traffic signal locations where the STATE shall perform the maintenance,
the STATE agrees to bill the CITY for its proportionate share of the traffic signal
maintenance costs on a three-month basis. The amount billed shall be the actual
costs incurred that are the responsibility of the City, less any third party damage
claims received during the billing period for repair of traffic signals. Any proposed
Exhibit A
Attachment 1
Page 13 of 35
expenditures in excess of $5,000 for repair of damage to any single traffic signal
installation must be approved by the billed party before the expenditure is made.
For those traffic signal locations where the STATE shall perform the maintenance,
the STATE agrees to make arrangements with the local power company to furnish
the electrical energy for the operation of the traffic signals. The CITY agrees to pay
their proportionate share of this cost as billed by the local power company.
The STATE retains the right to control the sequence and timing of the traffic signals.
Payment by the STATE and/or the CITY of any or all of its share of maintenance and
energy costs is contingent upon the STATE and/or the CITY receiving adequate
funds in its annual appropriation.
19. The STATE and the CITY entered into a Master Traffic Signal Agreement on October
3, 2011 outlining maintenance and energy responsibilities for traffic signals located
within the CITY. In the near future, the STATE and the CITY agree to enter into an
Addendum Agreement to the Master Traffic Signal Agreement outlining the revised
maintenance and energy responsibilities as stated above.
20. The STATE's Electrical Maintenance Contractor shall maintain the "Emergency
Vehicle Pre-Emption System" equipment, located at the traffic signal modernization
to be maintained by the STATE. The STATE's Electrical Maintenance Contractor
shall invoice the CITY for the maintenance costs related to the maintenance of the
"Emergency Vehicle Pre-Emption System" equipment. The CITY shall maintain the
emitters and associated appurtenances at its own expense. The emitters shall be
Exhibit A
Attachment 1
Page 14 of 35
maintained and tested by the CITY in accordance with the recommendations of the
manufacturer.lt is mutually agreed, if, in the future, the STATE adopts a roadway or
traffic signal improvement passing through the traffic signals included herein which
requires modernization or reconstruction to said traffic signals then the CITY agrees
to be financially responsible for its share of the traffic signals and all costs to relocate
or reconstruct the emergency vehicle pre-emption equipment in conjunction with the
STATE's proposed improvement, subject to CITY Council appropriation.
21. The CITY agrees to ensure that minority business enterprises, as defined in 49 CFR,
Part 23, have the maximum opportunity to participate related to the maintenance of
the "Emergency Vehicle Pre-Emption System" equipment.
22. It is mutually agreed that the STATE's Electrical Maintenance Contractor will send to
the CITY an itemized invoice covering the actual cost for the maintenance of the
"Emergency Vehicle Pre-Emption System" equipment during the preceding period.
The CITY agrees to pay the STATE's Electrical Maintenance Contractor uncontested
amounts by certified check not later than 45 days after receipt of the invoice.
23. The CITY agrees that in the event any work is performed by other than CITY forces,
the provisions of "an act regulating wages of laborers, mechanics and other workers
employed in public works by the State, County, or any public body or any political
subdivision or by any one under contract for public works" (Illinois Compiled Statutes,
820 ILCS 130/1) shall apply.
Exhibit A
Attachment 1
Page 15 of 35
Obligations of the STATE and the CITY will cease immediately without penalty or further
payment being required if, in any fiscal year, the City of Des Plaines City Council, the Illinois
General Assembly, or the Federal funding source fails to appropriate or otherwise make
available funds for this contract.
This AGREEMENT and the covenants contained herein shall be null and void in the event
the contract covering the construction work contemplated herein is not awarded within the
three years subsequent to execution of the agreement.
This AGREEMENT shall be binding upon and to the benefit of the parties hereto, their
successors and assigns.
(SEAL)
By: Matthew Boousz
Title: Mayor
Date:
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By: &(4l. (t.k,/A4/11.da By: -r
T Small
Secretary qf Trportation Director - !Hance & Ad inistration
Date: Q// 7/14 Date: /
By: If4rhAt.flitBy:
Omer A. Osman
Directo�r ofHi w s/Chief Engineer
Date: kP171 Date:
_se's /‘- "
FORM ONLY
Goners! CouneOI
Ann L. Schneider
Exhibit A
Attachment 1
chael A. orti
'ef,Couhsel
Job N6s :C-91-016-14 and C-91-285-01
Agreement No . JN -114.544
Page 16 of 35
ated
TIN CERTIFICATION
The CITY certifies that:
The number shown on this form is the CITY's correct taxpayer identification number ( or the
CITY) is waiting for a number to be issued to them), and
The CITY is not subject to backup withholding because: (a) the CITY is exempt from
backup withholding, or (b) the CITY has not been notified by the Internal Revenue Service
(IRS) that the CITY is subject to backup withholding as a result of a failure to report all
interest or dividends, or (c) the IRS has notified me that the CITY no longer subject to back-
up withholding , and
The CITY's person with signatory authority for this AGREEMENT is a U. S. person
(including a U.S. resident alien)
Taxpayer Identification Number: 36-6005849
Legal Status
Individual
Sole Proprietor
Partnership/Legal
Corporation
Tax-exempt
Corporation providing or
billing medical and/or
health care services
Corporation NOT providing
or billing medical and/or
health care services
Other
Exhibit A
Attachment 1
X Government
Nonresident Alien
Estate or Trust
Pharmacy (Non Corp.)
Pharmacy/Funeral home
/Cemetery
Limited Liability Company
select applicable tax
classification)
❑ D= Disregarded entity
❑ C= Corporation
❑ P= Partnership
Page 17 of 35
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement of Des Plaines River Road, State
Sections: 1213 & 3222R and 1213R, the CITY agrees to that portion of the plans and
specifications relative to the CITY's financial and maintenance obligations described
herein.
Approved
Title
Date
Exhibit A
Attachment 1 Page 18 of 35
Contract 60X13 EXHIBIT A
ESTIMATE OF COST & PARTICIPATION
TYPE OF WORK
STATE
CITY
TOTAL
COST
°%
COST
All roadway work excluding the following
$8,410,000
100%
NA%
$8,410,000
Construction Engineering (10%)
$841,000
100%
NA%
$841,000
TRAFFIC SIGNALS
Des Plaines River Road at Oakton Street
$232,750
95%
$12,250
5%
$245,000
Construction Engineering (10%)
$23,275
95%
$1,225
5%
$24,500
Emergency Vehicle Preemption Equipment
NA%
$6,000
100%
$6,000
Construction Engineering (10%)
NA%
$600
100%
$600
Des Plaines River Road at Algonquin
Road
$45,000
90%
$5,000
10%
$50,000
Construction Engineering (10%)
$4,500
90%
$500
10%
$5,000
Emergency Vehicle Preemption Equipment
NA%
$6,000
100%
$6,000
Construction Engineering (10%)
NA%
$600
100%
$600
OTHER WORK
City Requested Sidewalk
$32,000
80%
$8,000
20%
$40,000
Construction Engineering (10%)
$3,200
80%
$800
20%
$4,000
Roadway Lighting
NA%
$222,000
100%
$222,000
Construction Engineering (10%)
NA%
$22,200
100%
$22,200
City Watermain
NA%
$2,800,000
100%
$2,800,000
Construction Engineering (10%)
NA%
$280,000
100%
$280,000
City requested Curb and Gutter
NA%
$130,000
100%
$130,000
Construction Engineering (10%)
NA%
$13,000
100%
$13,000
TOTAL
$9,591,725
$3,508,175
$13,099,900
NOTE: The cost participation shall be predicated upon the percentages shown above for the specified work. The actual
cost participation shall be determined by multip ying the final quantities times contract unit prices, plus 10% for construction
engineering unless otherwise noted.
Exhibit A
Attachment 1
Page 19 of 35
Contract 62267 EXHIBIT A (Continued)
ESTIMATE OF COST & PARTICIPATION
TYPE OF WORK
STATE
CITY
TOTAL
COST
COST
All roadway work excluding the foil
°
0
Construction Engineering (10°%}
$841,000
100%
NA%
$841,000
TRAFFIC SIGNALS
Des Plaines River Road at U.S. Route 14
(Miner Street)
$240,000
100%
NA%
$240,000
Construction Engineering (10%)
$24,000
100%
NA%
$24,000
Des Plaines River Road at Pearson Street
$216,000
90%
$24,000
10%
$240,000
Construction Engineering (10%)
$21,600
90%
$2,400
10%
$24,000
Des Plaines River Road at Perry Street
$223,920
93.3%
616,080
6.7%
$240,000
Construction Engineering (10%)
$22,392
93.3%
$1,608
6.7%
$24,000
Des Plaines River Road at Elk Boulevard
$240,000
100%
NA%
$240,000
Construction Engineering (10%)
$24,000
100%
NA%
$24,000
Des Plaines River Road at Lee Street
$240,000
100%
NA%
$240,000
Construction Engineering (10%)
$24,000
100%
NA%
$24,000
Des Plaines River Road at U.S Route 12
(Rand Road)
$240,000
100%
NA%
$240,000
Construction Engineering (10%)
$24,000
100%
NA%
$24,000
U.S. Route 14 (Miner Street) at Pearson
$216,000
90%
$24,000
10%
$240,000
Construction Engineering (10%)
$21,600
90%
$2,400
10%
$24,000
U.S. Route 14 (Demster Street) at Busse
Road
Construction Engineering (10%)
Emergency Vehicle Preemption Equipment
for all Traffic Signals
NA%
$40,000
100%
$40,000
Construction Engineering (10%)
NA%
$4,000
100%
$4,000
OTHER WORK
City Requested Sidewalk
$41,600
80%
$10,400
20%
$52,000
Construction Engineering (10%)
$4,160
80%
$1,040
20%
$5,200
Roadway Lighting
NA%
$1,010,000
100%
$1,010,000
Construction Engineering (10%)
NA%
$101,000
100%
$101,000
City Watermain
NA%
$2,400,000
100%
$2,400,000
Construction Engineering (10%)
NA%
$240,000
100%
$240,000
City requested Curb and Gutter
NA%
$180,000
100%
$180,000
Construction Engineering (10%)
NA%
$18,000
100%
$18,000
TOTAL
$11,074,272
$4,074,928
$15,149,200
NOTE: The cost participation shall be predicated upon the percentages shown above for the specified work. ?he actual cost
participation shall be determined by multiplying the final quantities times contract unit prices, plus 10% for construction
engineering unless otherwise noted.
Exhibit A
Attachment 1
Page 20 of 35
mT�fi�
of nortao
EXHIBIT B
Local Agency -State
Jurisdictional Transfer
Local Agency
Type of Systems Transfer
Municipality: Des Plaines
Type 1
From: State Highway System
To: Local Highway System
Type 2
From: Local Highway System
To: State Highway System
Township/Road District:
County: Cook County
Section Number: 1213 & 3222R
Indicate Tvoe of Systems Transfer: Tvoe 1
The above local agency, and the State of Illinois, acting by and through its Department of Transportation, agree to transfer
the jurisdiction of the designated location in the manner indicated above under Type of Systems Transfer.
Location Description
Name Des Plaines River Road Route FAU 2710 Length 9.190 Lineal Feet = 1.741 miles
Termini From the north edae of pavement of Touhv Avenue to the South erica of pavement of Henry Avenue in it entirety
This transfer 0 does ® does not include Structure No.
The transfer 0 does ® does not include a transfer to land rights (4-508). If it does, attach letter of intent approved by the
Department.
WHEREAS, the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Code.
Include for Municipalities Only
WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No. 2, and
Include for Counties Only
WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No, 1 and a copy
of the resolution as Addendum No. 2, and
Include for Township/Road Districts Only
WHEREAS, the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1, and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective:
(check one)
❑ Final Inspection by the State (Type )
❑ Acceptance by the State
❑ Execution of Agreement
❑ Approval of Land Conveyance
® Other: Upon award of Contract 60X13
Supplements
Additional information and/or stipulations, if any, are hereby attached and identified below as being a part of this jurisdictional
transfer.
Supplement Addendum No. 1 and Addendum No. 2
(Insert supplement numbers of letters and page numbers, if applicable.)
IT IS FURTHER AGREED, that the provisions of this jurisdictional transfer shall be binding and inure to the benefit of the
parties hereto, their successors and assigns.
Printed 4/28/2014
Exhibit A
Attachment 1
BLR 05210 (Rev 04/08/08)
Page 21 of 35
S
ail ; Y
EXHIBIT B J'"�„ :c. C
ADDENDUM NO. 2
AN ORDINANCE PROVIDING FOR THE ADDITION OF DES PLAINES RIVER ROAD FROM
THE NORTH EDGE OF PAVEMENT OF TOUHY AVENUE TO THE SOUTH EDGE OF
PAVEMENT OF HENRY AVENUE, IN ITS ENTIRETY TO THE MUNICIPAL STREET SYSTEM
OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS.
WHEREAS, the City of Des Plaines, in the County of Cook, and the State of Illinois,
under date of ,2014, entered into an Agreement with the State of
Illinois for the jurisdictional transfer of Des Plaines River Road, State Section: 1213 & 3222R;
and,
WHEREAS, the aforementioned Agreement provided that, upon award of Contract
60X13, and notification by the District Engineer, the City of Des Plaines would assume
jurisdiction of the specified route.
NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE CITY OF DES PLAINES, that Des Plaines River Road from the south edge of
pavement of Touhy Avenue to south edge of pavement of Henry Avenue, in its entirety, will be
included in the municipal street system of said CITY, upon award of Contract 60X13, and
notification by the District Engineer; and
That the CITY Clerk is directed to forward a certified copy of this Ordinance to the State
of Illinois through its District Engineer's Office at Schaumburg, Illinois.
APPROVED this day of , 20
APPROVED AS TO FORM ONLY
Des Plaines general Catania! Dated
Mayor
ATTEST:
City Clerk
(SEAL)
Exhibit A
Attachment 1
Page 22 of 35
t
EXHIBIT B
Addendum No. 1
LIMITS OF JURISDICTIONAL TRANSFER
f e t
AI
"7 : e,mbbeJt,w.. :.rgercgiiit:CttayS AW
n YWsttri�
ks&PliY+nY i ,w vS+srnu
P o.tpi1l
„Aiwa.
tailor
%gal 6sar4wtsy -
Exhibit A
t7sktal A - .
S
'Ewiit'JW
v
Attachment 1
A dnton Hnt.1i
CM Craw
E igy7t Ave _..
•
/4110414011 'l'
•v
r. aw.
E Ta J1 Y
or
f6 flwgo.
Y
• $ ..
Eigjjlar Git1kA#n4Nl
Page 23 of 35
Illinois Department
of Transportation
EXHIBIT C
Local Agency -State
Jurisdictional Transfer
Local Agency
Type of Systems Transfer
Municipality: Des Plaines
Type 1
From: State Highway System
To: Local Highway System
Type 2
From: Local Highway System
To: State Highway System
Township/Road District:
County: Cook County
Section Number: 1213R
Indicate Type of Systems Transfer: Type 1
The above local agency, and the State of Illinois, acting by and through its Department of Transportation, agree to transfer
the jurisdiction of the designated location in the manner indicated above under Type of Systems Transfer.
Location Description
Name Des Plaines River Road Route FAU 2710 Length 4.302 Lineal Feet = 0.815 mile
Termini From the south edge of 'pavement of Henry Avenue to the south edoe of pavement of U.S. Route 12/45/Elk Blvd..
in its entirety.
This transfer 0 does ® does not include Structure No.
The transfer 0 does ® does not include a transfer to land rights (4-508). If it does, attach letter of intent approved by the
Department.
WHEREAS, the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Code.
Include for Municipalities Only
WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No. 2, and
Include for Counties Only
WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board bf said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No, 1 and a copy
of the resolution as Addendum No. 2, and
Include for Township/Road Districts Only
WHEREAS, the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1, and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective:
(check one)
❑ Final Inspection by the State (Type )
❑ Acceptance by the State
❑ Execution of Agreement
❑ Approval of Land Conveyance
® Other: Upon award of Contract 62267
Supplements
Additional information and/or stipulations, if any, are hereby attached and identified below as being a part of this jurisdictional
transfer.
Supplement Addendum No. 1 and Addendum No. 2
(Insert supplement numbers of letters and page numbers, if applicable.)
IT IS FURTHER AGREED, that the provisions of this jurisdictional transfer shall be binding and inure to the benefit of the
parties hereto, their successors and assigns.
Printed 4/28/2014
Exhibit A
Attachment 1
BLR 05210 (Rev.04/08/08)
Page 24 of 35
EXHIBIT C
Addendum No. 1
LIMITS OF JURISDICTIONAL TRANSFER
M ennoldsllweurn,2
ps.
4/troetl ia�a
..�W4nrtAsR-
wm
A
4*1
R E04.1140i^itd h
Exhibit A
c CYMmca St -
. IOW
I" mina A
5.
W Bivai@F
Plana Are -
i
Attachment 1 Page 25 of 35
EXHIBIT C
ADDENDUM NO. 2
AN ORDINANCE PROVIDING FOR THE ADDITION OF DES PLAINES RIVER ROAD FROM
THE SOUTH EDGE OF PAVEMENT OF HENRY AVENUE TO THE SOUTH EDGE OF
PAVEMENT OF U.S. ROUTE 12/45/ELK BOULEVARD, IN ITS ENTIRETY TO THE
MUNICIPAL STREET SYSTEM OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS.
WHEREAS, the City of Des Plaines, in the County of Cook, and the State of Illinois,
under date of ,2014, entered into an Agreement with the State of
Illinois for the jurisdictional transfer of Des Plaines River Road, State Section: 1213R; and,
WHEREAS, the aforementioned Agreement provided that, upon award of Contract
62267, and notification by the District Engineer, the City of Des Plaines would assume
jurisdiction of the specified route.
NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE CITY OF DES PLAINES, that Des Plaines River Road from the south edge of Henry
Avenue to the south edge of pavement of U.S. Route 12/45/Elk Boulevard, in its entirety, will be
included in the municipal street system of said CITY, upon award of Contract 62267, and
notification by the District Engineer; and
That the CITY Clerk is directed to forward a certified copy of this Ordinance to the State
of Illinois through its District Engineer's Office at Schaumburg, Illinois.
APPROVED this day of
Mayor
ATTEST:
City Clerk
(SEAL)
Exhibit A
Attachment 1
Page 26 of 35
Illinois Department
of Transportation
EXHIBIT D
Local Agency -State
Jurisdictional Transfer
Local Agency
Type of Systems Transfer
Municipality: Des Plaines
Type 1
From: State Highway System
To: Local Highway System
Type 2
From: Local Highway System
To: State Highway System
Township/Road District:
County: Cook County
Section Number: 1213R
Indicate Type of Systems Transfer: Tvoe 1
The above local agency, and the State of Illinois, acting by and through its Department of Transportation, agree to transfer
the jurisdiction of the designated location in the manner indicated above under Type of Systems Transfer.
Location Description
Name Lee Street Route FAU 2710 Length 1.221 Lineal feet = 0.231 mile
Termini From the north edge of pavement of U S Route 12/45/Elk Boulevard to Hardin° Avenue in it entirety_
Thls transfer 0 does ® does not include Structure No.
The transfer 0 does ® does not include a transfer to land rights (4-508). If it does, attach letter of intent approved by the
Department.
WHEREAS, the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Code.
Include for. Municipalities Only
WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No. 2, and
Include for Counties Only
WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No, 1 and a copy
of the resolution as Addendum No. 2, and
Include for Township/Road Districts Only
WHEREAS, the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1, and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective:
(check one)
❑ Final Inspection by the State (Type )
❑ Acceptance by the State
❑ Execution of Agreement
❑ Approval of Land Conveyance
❑ Other: Upon award of Contract 62267
Supplements
Additional information and/or stipulations, if any, are hereby attached and identified below as being a part of this jurisdictional
transfer.
Supplement Addendum No 1 and Addendum No. 2
(Insert supplement numbers of letters and page numbers, if applicable.)
IT IS FURTHER AGREED, that the provisions of this jurisdictional transfer shall be binding and inure to the benefit of the
parties hereto, their successors and assigns
Printed 4/28/2014
Exhibit A
Attachment 1
BLR 05210 (Rev 04/08/08)
Page 27 of 35
EXHIBIT D
Addendum No. 1
LIMITS OF JURISDICTIONAL TRANSFER
North Edge of pavement of U.S. Route 12/45/Elk Boulevard
Exhibit A
Attachment 1
Page 28 of 35
gXHIBIT 0
ADDENDUM Na 2
AN ORDINANCE PrOVIDING FOR THE -ADDITION OF LEE STREET FROM THE NORTH
EDGE OF PAVEMENT OF u,s: FORE 12145ELK BOULEVARD TO:HARDING AVENUE, IN
ITS ENTRETY;t6 THE MUNICIPALSTREET SYSTEM OF THE- CITY .OF DES PLAINES,
COOK OUNTY., iLuNINS.
WHEREAS, the. city of D014 Plaines, .in the County of Cookand 11* State of !Hindle,
under date of - - 72014. entered Into tim Aereistient with the State of
Illinois for thejtirisdlclional bander Of Des pliineis River Road, State Sectbrg 12131i: and,
•
•
- WHEREA.S;.' the:: aforementioned Agreement :proVided that; upon award of ontract
6226.4 .end •netitiation fall the District Engthear, the City :of' Des pwries wizad assume
.
the Specified roLite;-.
NOWI THEREFORE BE IT ORDAINED BY me MAYOR AtilD BOARD Of TRUSTEES
OF THE CITY OF DES:PLAINES, that -Leer Street from the north edge 01 Route 12/45/Eik
Boulevard to Harding Avenue, this entirely, 'will be Included in the rnunklpal street system Of
said CITY, upon Oftwd Of Contract OM* and notification by the (Misled Engineer and
That tt0.011y ben( ti directed 10:fdruard a Omitted coRdt Ole Ordinance 104116 Stabs
co Illinois throughittiDistrIct Enginei"Ortice at ScheurnbUrg, Illinois.
APPROVED this day of
ArrEST: .
City Cleric
(SEAL)
Exhibit A
APPRC,VEO AS TO P)PM NLY
Poi CM01991 - Mod
Attachment 1 Page 29 of 35
CITY OF DES PLAINES
RESOLUTION R - 154 - 16
A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO
A CONSTRUCTION CONTRACT WITH GRECO
CONTRACTORS, INC., FOR THE DES PLAINES RIVER
ROAD RECONSTRUCTION CONTRACT 60X13.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on September 15, 2014, the City Council approved and authorized
Resolution R-179-14, which approved and authorized the execution of a contract ("Contract")
between the City and Greco Contractors, Inc. ("Contractor"), for Phase Two of the Des Plaines
River Road reconstruction project, which includes pavement reconstruction, traffic signal
modernization, and lighting improvements along Des Plaines River Road from Touhy Avenue to
south of Henry Avenue ( "Work ") in an amount not to exceed $13,454,993.33; and
WHEREAS, the Work is subject to that certain Jurisdictional Transfer Agreement between
the City and the Illinois Department of Transportation ("IDOT") which provides that IDOT will
fund the majority of the costs for the Work including necessary change orders; and
WHEREAS, after commencing the Work, the Contractor discovered certain additional
work that must be performed to complete the Work, including unanticipated utility conflicts which
resulted in additional costs not included in the original Contract as well as additional work that
was required to satisfy Illinois Department of Transportation ("IDOT") specifications
("Additional Services"); and
WHEREAS, Contractor has submitted Change Order No. 1 under the Contract for the
completion of the Additional Work in the not -to -exceed amount of $700,000 ("Change Order No.
1 "); and
WHEREAS, the City desires Contractor to perform and has sufficient funds appropriated
in the IDOT and Water/Sewer funds to procure the Additional Work by Contractor pursuant to
Change Order No. 1 in the not -to -exceed amount of $700,000; and
WHEREAS, the City Council has determined that authorizing Contractor to perform the
Additional Services under the Contract pursuant to Change Order No. 1 is (i) necessary due to
circumstances that were not foreseeable at the time the City entered into the Contract, (ii) germane
to the Contract in its original form as executed, and (iii) in the best interest of the City and
authorized by law; and
WHEREAS, due to various unforeseeable factors and field conditions associated with the
River Road Project, Public Works staff recommends authorizing the City Manager to enter into
1
Page 30 of 35
one or more change orders to the Contract for additional unforeseen items of work necessary to
complete the project in an amount not to exceed $1,045,006.67, subject to the City Manager
making the necessary determination that the work contemplated by each change order complies
with Section 33E-9 of Article 33E of the Criminal Code of 1961 and placing a copy of such
determinations in the contract file. All change orders authorized herein would be funded by IDOT
in the same proportions as the rest of the Contract Improvement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF CHANGE ORDER NO. 1. The City Council hereby
approves Change Order No. 1 in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel, for the completion of the Additional
Work by Contractor under the Contract in the not -to -exceed amount of $700,000.
SECTION 3: AUTHORIZATION TO EXECUTE CHANGE ORDER NO. 1. The
City Council hereby authorizes and directs the City Manager and the City Clerk to execute and
seal, on behalf of the City, Change Order No. 1.
SECTION 4: AUTHORIZATION TO EXECUTE ADDITIONAL CHANGE
ORDERS. The City Council hereby authorizes the City Manager and the City Clerk to execute
one or more additional Contract change orders for additional work consisting of additional
unforeseen items of work related to, or arising from other work contemplated by, the scope of
work in the Contract in an amount not to exceed $1,045,006.76, subject to the City Manager
making the necessary determination that the work contemplated by the change order complies with
Section 33E-9 of Article 33E of the Criminal Code of 1961 and placing a copy of such
determinations in the Contract file.
2
Page 31 of 35
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this day of , 2016.
APPROVED this day of , 2016.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP -Resolution Approving Change Order #1 to River Rd Reconstruction Contract with Greco Contractors
3
Page 32 of 35
PROJECT NAME:
LOCATION:
CITY OF DES PLAINES
CHANGE ORDER NO. 1
DES PLAINES RIVER ROAD
RECONSTRUCTION CONTRACT 60X13
RIVER ROAD (FARGO-HENRY)
CONTRACTOR: GRECO CONTRACTORS INC.
I.
A. DESCRIPTION OF CHANGES INVOLVED:
SHEET OF
CHANGE ORDER NO. 1
CONTRACT NO. 60X13
DATE: 9/21/2016
Various additional work and modifications made in the field during construction, as listed
below.
Roadway - $600,000:
• Winterization of driveways and side streets - $127,000
• Installation of additional drainage improvements within the embankment area -
$35,000
• Additional undercut and replacement with Aggregate Subgrade Improvement due to
poor subgrade soils - $62,000
• Additional disposal of Non -Special Waste soils - $288,000
• Pavement repairs to live traffic lanes (existing) - $41,000
• Installation of additional storm/sanitary sewer due to utility conflicts - $47,000
Water Main - Total $100,000:
• Installation of additional water main at north limit to facilitate tie in to existing water
main - $50,000
• Patch existing pavement due to inaccurate water main location - $45,000
• Additional water main adjustments due to utility conflicts - $5,000
B. REASON FOR CHANGE:
During the course of construction, unknown utility conflicts surfaced which
resulted in additional costs not included in the original contract as well as additional work that
was required to meet IDOT specifications with the contracted improvements.
Exhibit A Page 33 of 35
SHEET OF
CHANGE ORDER NO. 1
C. REVISION IN CONTRACT PRICE:
New not to exceed contract amount will be $14,154,993.33 in accordance with the IDOT
jurisdictional transfer agreement (R-78-14)
II. CHANGE ORDER CONDITIONS:
1. The Completion Date established in the Contract, as signed or as modified by
previous Change Orders, is hereby extended by 0 days, making the final
Completion Date September 29, 2016.
2. Any Work to be performed under this Change Order shall be provided,
performed, and completed in full compliance with, and as required by or pursuant
to, the Contract, including any Specifications and Contract Drawings for the
Work to be performed under this Change Order and for Work of the same type as
the Work to be performed under this Change Order, and as specified in the
preceding "Description of Changes Involved."
3. Unless otherwise provided herein, all Work included in this Change Order shall
be guarantied and warranted as set forth in, and Contractor shall not be relieved
from strict compliance with, the guaranty and warranty provisions of the Contract.
4. All Work included in this Change Order shall be covered under the Bonds and the
insurance coverages specified in the Contract. If the Contract Price, including this
Change Order, exceeds the Contract Price set forth in the Contract, as signed, by
twenty percent (20%), Contractor shall submit to Owner satisfactory evidence of
such increased coverage under the Bonds.
III. ADJUSTMENTS IN CONTRACT PRICE:
1. Original Contract Price $ 13,454,993.33
2. Net (addition) (reduction) due
to all previous Change Orders
Nos. to
3. Contract Price, not including
this Change Order $ 13,454,993.33
4. (Addition) (Reduction) to Contract
Price due to this Change Order $ $700,000
5. Contract Price including this
Change Order $ 14,154,993.33
Exhibit A Page 34 of 35
IV. FINDINGS:
Pursuant to the requirements of Section 33E-9 of the Illinois Criminal Code of 1961, the
undersigned do hereby find that the Change Order: [check all that are appropriate]
_x_ is necessary due to circumstances that were not foreseeable at the time the Owner entered
into the Contract;
_x_ is germane to the Contract in its original form as signed; and/or
_x_ is in the best interest of the Owner and authorized by law.
RECOMMENDED FOR ACCEPTANCE:
CONSULTING ENGINEERS:
ACCEPTED:
CONTRACTOR:
CITY OF DES PLAINES:
#24602136_vl
By:
By:
By:
Signature of Authorized Date
Representative
Signature of Authorized Date
Representative
Signature of Authorized Date
Representative
Exhibit A Page 35 of 35
CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, SEPTEMBER 19, 2016
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 7:00 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, September 19, 2016.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development McMahon, Economic Development
Coordinator Pruss, Fire Chief Wax, Deputy Police Chief Zaprzalka, Director of Public Works and
Engineering Oakley and General Counsel Friedman.
PRAYER AND
PLEDGE:
PRESENTATION:
CITIZEN PART.:
CITY CLERK
ANNOUNCEMENTS:
The opening prayer was given by Nesreen Akhtarkhavari of the Des Plaines
Baha'i, followed by the Pledge of Allegiance to the Flag of the United States of
America.
Emily, a representative from the Muscular Dystrophy Association, presented a
plaque of appreciation to the Des Plaines Firefighters for their "Fill -The -Boot"
fundraising efforts.
Resident Wayne Serbin addressed the City Council commenting on the Frisbie
Senior Center 40 year celebration.
Members of the Kiwanis Club addressed the City Council announcing Peanut
Day on September 23 and 24.
Residents Jim and Linda Forman addressed the City Council commenting on
high water bills.
Carmina Gomez from the Des Plaines History Center addressed the City Council
inviting everyone to the annual Dia de los Muertos celebration at the History
Center on October 29.
Student members of the Maine West High School "Voice for the Nameless"
addressed the City Council presenting signed petitions and read statements
urging the passage of a resolution supporting and welcoming refugees. Several
adults addressed the City Council giving their support of this effort.
Consideration of the resolution was referred to the Community Services
Committee.
City Clerk Ludwig announced various community events taking place during
September and October.
CONSENT
AGENDA:
APPROVE
OFFICERS FOR
HUD/CDBG
PROJECTS AND
PROGRAMS:
Consent
Agenda
Resolution
R-140-16
AWARD BID/
2017-2018
ELEVATOR
INSPECTION
SVCS. WITH
OPTION (2) TWO
YEAR
RENEWALS:
Resolution
R-141-16
AWARD BID/
PURCHASE/
PUBLIC WORKS/
2017 PICK-UP
TRUCK:
Consent
Agenda
Resolution
R-142-16
Page 2 of 9 9/19/16
Motion by Haugeberg, seconded by Robinson, to establish the Consent Agenda,
except for items 2, 2a, 5, 5a, 6, 6a, 9, 9a, 10 and 10a. Motion declared carried.
Motion by Rodd, seconded by Robinson, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Staff recommendations and requests were approved; Resolutions R-140-16, R-
142-16, and R-143-16 were adopted; Minutes of the Regular Council Meeting of
September 6, 2016 and the Closed Session of September 6, 2016 were approved.
Moved by Rodd, seconded by Robinson, to concur with Staff recommendation to
approve the designation of a Certifying Officer and an Environmental Officer for
Environmental Review, as required by the United States Department of Housing
and Urban Development (HUD) for all CDBG Funded Projects and Programs;
and further recommend to adopt Resolution R-140-16, A RESOLUTION
DESIGNATING A CERTIFYING OFFICER AND AN ENVIRONMENTAL
OFFICER FOR THE CITY OF DES PLANES. Motion declared carried as
approved unanimously under Consent Agenda.
Discussion was held.
Moved by Haugeberg, seconded by Charewicz, to direct Staff to amend
Resolution R-141-16, A RESOLUTION APPROVING A CONTRACT WITH
THOMPSON ELEVATOR NSPECTION SERVICES COMPANY FOR
ELEVATOR NSPECTION AND PLAN REVIEW SERVICES by awarding the
bid to the second lowest bidder, Elevator Inspection Services, and place the
amended resolution on the agenda for the next Regular Council Meeting of
October 3, 2016. Motion declared carried. Alderman Rodd was absent during
the vote.
Moved by Rodd, seconded by Robinson, to concur with Staff recommendation to
award bid for the fabrication and installation of a Service Body, Crane, and Up -
fitter package to Sauber Manufacturing Company, 10 North Sauber Road, Virgil,
Illinois in the amount of $83,760.00 and approve the purchase of one Ford F-450
Chassis through the Suburban Purchasing Cooperative Contract #145 from
Currie Motors, 9423 W. Lincoln Highway, Frankfort, Illinois in the amount of
$35,955.00 (Budgeted Funds — Vehicle Replacement Fund); and further
recommend to adopt Resolution R-142-16, A RESOLUTION AUTHORIZING
THE PURCHASE OF A 2017 FORD F-450 PICK-UP TRUCK FROM CURRIE
MOTORS AND APPROVING AN AGREEMENT WITH SAUBER
MANUFACTURING COMPANY FOR THE FABRICATION AND
APPROVE
EXPENDITURE
OF FUNDS/ FEMA
HAZARD
MITIGATION
GRANT 4116:
Consent
Agenda
Resolution
R-143-16
APPROVE AGR./
ANNUAL AUDIT
SVCS./ 2016-2018:
Resolution
R-145-16
AMEND CITY
CODE/ ADD
POSITION:
Ordinance
M-26-16
MINUTES/
REGULAR MTG.:
Consent
Agenda
Page 3 of 9 9/19/16
INSTALLATION OF A SERVICE BODY, CRANE AND UP -FIT PACKAGE.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Robinson, to concur with Staff recommendation to
approve expenditure of funds in accordance with FEMA Hazard Mitigation Grant
4116 as approved by Resolution R-134-15; and further recommend to adopt
Resolution R-431-16, A RESOLUTION AUTHORIZING THE PURCHASE OF
TEN PROPERTIES LOCATED ON BIG BEND DRIVE, DES PLAINES,
ILLINOIS. Motion declared carried as approved unanimously under Consent
Agenda.
Discussion was held.
Moved by Chester, seconded by Sayad, to approve agreement with Crowe
Horwath, LLP to provide annual audit services for fiscal years 2016 through 2018
in the not -to -exceed amount of $172,080.00 (Budgeted Funds — General Fund);
and adopt Resolution R-145-16, A RESOLUTION APPROVING A
CONTRACT WITH CROWE HORWATH, LLP, FOR PROFESSIONAL
AUDIT SERVICES. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Rodd
Motion declared carried.
Discussion was held.
Moved by Haugeberg, seconded by Robinson, to direct Staff to remove
"Assistant Director of Economic Development" from Schedule A and place on
First Reading Ordinance M-26-16, AN ORDINANCE AMENDING CHAPTER
8 OF TITLE 1 OF THE CITY OF DES PLAINES CITY CODE. Upon roll call,
the vote was:
AYES: 6-Haugeberg, Robinson, Sayad,
Brookman, Chester, Charewicz
NAYS: 2 -Rodd, Smith
ABSENT: 0 -None
Motion declared carried.
Moved by Rodd, seconded by Robinson, to approve Minutes of Regular City
Council Meeting of September 6, 2016, as published. Motion declared carried as
approved unanimously under Consent Agenda.
(44
MINUTES/
CLOSED
SESSION:
Consent
Agenda
APPROVE
RECIPROCAL
EASEMENTS/
COVENANTS
AGR./
ROSEMONT
PARK DIST, AND
OUTFRONT
MEDIA, LLC/
TIF #7:
Resolution
R-148-16
MOTION TO
RECONSIDER
VOTE:
APPROVE
RECIPROCAL
EASEMENTS/
COVENANTS
AGR./
ROSEMONT
PARK DIST, AND
OUTFRONT
MEDIA, LLC/
TIF #7:
Resolution
R-148-16
APPROVE
RECIPROCAL
EASEMENTS/
COVENANTS
AGR./ O'HARE
Page 4 of 9 9/19/16
Moved by Rodd, seconded by Robinson, to approve Minutes of the Closed
Session of September 6, 2016. Motion declared carried as approved unanimously
under Consent Agenda.
Discussion was held.
Moved by Rodd, seconded by Charewicz, to adopt Resolution R-148-16, A
RESOLUTION APPROVING A RECIPROCAL EASEMENTS AND
COVENANTS AGREEMENT WITH THE ROSEMONT PARK DISTRICT
AND OUTFRONT MEDIA, LLC.
Moved by Brookman, seconded by Sayad, to adopt a substitute motion to defer
Resolution R-148-16 to the next Regular City Council Meeting on October 3,
2016. Upon roll call, the vote was:
AYES: 5-Haugeberg, Robinson, Sayad,
Brookman, Chester
NAYS: 3 -Rodd, Smith, Charewicz
ABSENT: 0 -None
Motion declared carried.
Moved by Haugeberg, seconded by Robinson, to reconsider the vote on
Resolution R-148-16. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 1 -Brookman
ABSENT: 0 -None
Motion declared carried.
Moved by Haugeberg, seconded by Robinson, to adopt Resolution R-148-16, A
RESOLUTION APPROVING A RECIPROCAL EASEMENTS AND
COVENANTS AGREEMENT WITH THE ROSEMONT PARK DISTRICT
AND OUTFRONT MEDIA, LLC. Upon roll call, the vote was:
AYES: 6-Haugeberg, Robinson, Rodd,
Chester, Smith, Charewicz
NAYS: 2-Sayad, Brookman
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Rodd, to adopt Resolution R-149-16, A
RESOLUTION APPROVING A RECIPROCAL EASEMENTS AND
COVENANTS AGREEMENT WITI-I O'HARE REAL ESTATE, LLC. Upon
roll call, the vote was:
AYES: 6-Haugeberg, Robinson, Rodd,
REAL ESTATE/
TIF #7:
Resolution
R-149-16
WARRANT
REGISTER:
DISCUSSION/
PRESENTATION/
WATER/SEWER
FUND:
VARIATIONS/
RESUBDIVISION/
1555-1557 & 1565
ELLINWOOD
AVENUE:
Page 5 of 9 9/19/16
Chester, Smith, Charewicz
NAYS: 2-Sayad, Brookman
ABSENT: 0 -None
Motion declared carried.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION: — Alderman Smith, Chair
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Moved by Haugeberg, seconded by Charewicz, to recommend to the City
Council approval of the September 19, 2016 — Warrant Register, in the total
amount of $4,356,524.61; and further recommend that Resolution R-146-16 be
adopted at appropriate time this evening. Motion declared carried. Alderman
Sayad did not agree.
Under Committee of the Whole, Finance & Administration, Item lb, it was the
consensus of the Council to move the discussion of the Water/Sewer Fund to the
agenda of the next Regular City Council Meeting on October 3, 2016. There
were no objections.
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
Economic Development Coordinator Pruss reviewed her Memorandum of
September 13, 2016 regarding a request by Opus Development Company which
proposes to construct 113 multi -family units in the C-5 Zoning District located at
1555-1557 and 1565 Ellinwood Street (Case #16 -050 -V -SUB). The petitioner is
requesting approval of a tentative and final plat of consolidation and a major
variation of the 1998 City of Des Plaines Zoning Ordinance Section 12-7-3.5.e.2
which requires a minimum Lot Area of 150,600 square feet, where the applicant
is providing 57,342 square feet.
The Planning and Zoning Board recommended (7-0) that the City Council
approve the proposed final plat and final planned unit development, subject to
conditions.
Coordinator Pruss and City Manager Bartholomew answered questions from the
Aldermen.
Mr. Sean Spellman of Opus Development Company and Ms. Gretchen Camp of
Elness Swenson Graham Architects appeared before the City Council to answer
questions.
1555-1557 & 1565
ELLINWOOD
AVENUE:
(Cont'd)
COND. USE
PERMIT/
STANDARD
VARIATION/ 1900
EAST TOUHY
AVE.:
PROPOSED
THEATRE/
RESTAURANT
DISTRICT
BUSINESS
ASSISTANCE
PROGRAM:
Page 6 of 9 9/19/16
Moved by Rodd, seconded by Smith, to recommend to the City Council approval
of the variations and resubdivision, subject to conditions for Opus Development
Company located at 1555-1557 and 1565 Ellinwood Street at appropriate time
this evening. Motion declared carried.
Economic Development Coordinator Pruss reviewed her Memorandum of
August 30, 2016 regarding a request by Petitioner Lambrini Georgantas who is
requesting (i) a conditional use permit under Section 12-7-3.K of the 1998 City
of Des Plaines Zoning Ordinance, as amended, to allow a drive-through facility
at 1900 East Touhy Avenue located in the C-3 General Commercial District of
the City, and (ii) a standard variation pursuant to 3-6(F) of the 1998 Des Plaines
Zoning Ordinance, as amended, to reduce the one-way travel lane from the
required 12 feet to 10 feet (Case #16 -052 -CU -V). Ms. Pruss answered questions
from the Aldermen.
The Community and Economic Development Department recommends approval
of the requested conditional use permit to allow a drive-through facility at 1900
East Touhy Avenue located in the C-3 General Commercial District of the City,
and the requested standard variation to reduce the one-way travel lane from the
required 12 feet to 10 feet.
The Planning and Zoning Board, after having heard and fully considered the
evidence, voted (7-0) to recommend approval of the standard Variance and
conditional use permit subject to a condition that the speaker for the drive-
through order board be positioned away from the existing residential property to
the north to the greatest extent possible.
Moved by Chester, seconded by Brookman, to recommend to the City Council
approval of the Conditional Use Permit and Standard Variation, subject to a
condition for Petitioner Lambrini Georgantas located at 1900 East Touhy Avenue
at appropriate time this evening. Motion declared carried.
The discussion regarding the Business Assistance Program Modification — New
Theatre and Restaurant District Program and Resolution R-147-16 was deferred
to the Special City Council Meeting of September 29, 2016 under Unfinished
Business. There were no objections.
Moved by Sayad, seconded by Brookman, to discuss Item 3a under Legal &
Licensing Committee regarding Modification of the Code of Ethics first before
discussing the Business Assistance Program Modification — New Theatre and
Restaurant District Program and Resolution R-147-16. Motion declared carried.
Alderman Smith did not agree.
LEGAL AND LICENSING — Alderman Haugeberg, Chair
DISCUSSION/
MODIFICATION
OF CODE OF
ETHICS:
UNFINISHED
BUSINESS:
AWARD BID/
TIF #1
STREETSCAPE
IMPROV'S. —
PHASE III:
Resolution
R-131-16
APPROVE
AGREEMENT/
TIF #1
STREETSCAPE
IMPROV'S. —
PHASE III —
ENG. SVCS. —
CHANGE ORDER
NO. 1 TO TASK
ORDER #3:
Resolution
R-132-16
ORDINANCE
Z-23-16
FINAL PUD/
FINAL PLAT
SUBDIVISION/
800 NORTHWEST
HGHWY:
Page 7 of 9 9/19/16
Discussion was held.
Alderman Haugeberg proposed that the Code of Ethics be amended to include
the principals of each company with which the City does business in the amount
of $10,000 or more and for twelve consecutive months.
It was the consensus of the Aldermen to place this item on the agenda for the next
Regular City Council Meeting of October 3, 2016.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Moved by Haugeberg, seconded by Robinson, to adopt Resolution R-131-16, A
RESOLUTION APPROVING A CONSTRUCTION CONTRACT WITH
LORUSSO CEMENT CONTRACTORS, INC., FOR TIF #1 DOWNTOWN
STREETSCAPE PHASE III PROJECT. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 1 -Brookman
ABSENT: 0 -None
Motion declared carried.
Moved by Haugeberg, seconded by Rodd, to adopt Resolution R-132-16, A
RESOLUTION APPROVING CHANGE ORDER NO. 1 TO TASK ORDER
NO. 3 UNDER A MASTER CONTRACT WITH SPACECO, INC., FOR
ENGINEERING SERVICES. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 1 -Brookman
ABSENT: 0 -None
Motion declared carried.
Mr. Chris Coleman of Buckingham Properties appeared before the City Council
to answer questions from the Aldermen.
Moved by Sayad, seconded by Rodd, to adopt Ordinance Z-23-16, AN
ORDINANCE APPROVING A FINAL PLAT OF PLANNED UNIT
DEVELOPMENT WITH A PERMITTED EXCEPTION AND A FINAL PLAT
OF SUBDIVISION FOR THE PROPERTY LOCATED AT 800 NORTHWEST
HIGHWAY, DES PLAINES, ILLINOIS. (Case #16-048-FPUD-FSUB). Upon
roll call, the vote was: `
AYES: 6 -Robinson, Rodd, Sayad,
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-146-16
VARIATIONS/
RESUBDIVISION/
1555-1557 & 1565
ELLINWOOD
AVENUE:
Ordinance
Z-24-16
COND. USE
PERMIT/
STANDARD
VARIATION/ 1900
EAST TOUHY
AVE.:
Ordinance
Z-25-16
ORDINANCE
Z-25-16
COND. USE
PERMIT/
STANDARD
VARIATION/ 1900
Page 8 of 9 9/19/16
Chester, Smith, Charewicz
NAYS: 2-Haugeberg, Brookman
ABSENT: 0 -None
Motion declared carried.
Moved by Smith, seconded by Haugeberg, to concur with recommendation of
Committee of the Whole to adopt Resolution R-146-16, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $4,356,524.61. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Smith, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance Z-24-16, AN
ORDINANCE APPROVING TENTATIVE AND FINAL PLATS OF
CONSOLIDATION AND A MAJOR VARIATION FROM SECTION 12-7-
3.5.E.2 OF THE CITY OF DES PLAINES ZONING ORDINANCE AT 1555-
1557 AND 1565 ELLINWOOD AVENUE, DES PLAINES, ILLINOIS. (CASE
#16 -050 -V -SUB). Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Sayad, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance Z-25-16, AN
ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE
OPERATION OF A CLASS B RESTAURANT WITH A DRIVE-THROUGH
FACILITY IN THE C-3 ZONING DISTRICT AT 1900 TOUHY AVENUE,
DES PLAINES, ILLINOIS. (CASE #16 -052 -CU -V). Motion declared carried.
Moved by Charewicz, seconded by Sayad, to advance to Second Reading and
adopt Ordinance Z-25-16, AN ORDINANCE GRANTING A CONDITIONAL
USE PERMIT FOR THE OPERATION OF A CLASS B RESTAURANT WITH
A DRIVE-THROUGH FACILITY IN THE C-3 ZONING DISTRICT AT 1900
TOUHY AVENUE, DES PLAINES, ILLINOIS. (CASE #16 -052 -CU -V). Upon
roll call, the vote was:
Page 9 of 9 9/19/16
EAST TOUHY AYES: 7-Haugeberg, Robinson, Sayad,
AVE.: Brookman, Chester, Smith, Charewicz
NAYS: 1 -Rodd
ABSENT: 0 -None
Motion declared carried.
PROPOSED The matter of the Business Assistance Program Modification — New Theatre and
THEATRE/ Restaurant District Program and Resolution R-147-16 was deferred to the Special
RESTAURANT City Council Meeting of September 29, 2016 under Unfinished Business.
DISTRICT
BUSINESS
ASSISTANCE
PROGRAM:
There being no further business, the meeting adjourned at 11:20 p.m.
APPROVED BY ME THIS
DAY OF ,2016
Matthew J. Bogusz - MAYOR
Gloria J. LuwCLERK
DDEPLAINES
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
MEMORANDUM
Date: September 22, 2016
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Resolution R-155-16, October 3, 2016 Warrant Register
Recommendation: I recommend that the City Council approve the October 3, 2016 Warrant Register
Resolution R-155-16.
Warrant Register $4,491,374.88
Estimated General Fund Balance
Balance as of 08/31/2016: $24,024,148
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and 15t & 2nd installments of property tax revenue.
Page 1 of 29
CITY OF DES PLAINES
RESOLUTION
R-155-16
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
October 3, 2016
Page 2 of 29
Line#
Org
City of Des Plaines
Warrant Register 10/03/2016
Account
Vendor
Invoice
Invoice Desc
Amount
1
Fund: 100 - General Fund
2
00
4160
Real Estate Transfer Tax
6419 Kolpak & Lerner
Refund 09/14/201
Real Estate Transfer Tax Refund
09/14/2016
242.00
3
00
4160
Real Estate Transfer Tax
2359 Busk, Raymond C
Refund 09/08/16
Real Estate Transfer Tax Refund
09/08/2016
436.00
4
00
4300
Vehicle Licenses
6414 Magana, Joaquin
Refund 09/08/16
Vehicle Sticker Refund
09/08/2016
30.00
5
00
4300
Vehicle Licenses
6415 Kim, Sookhee
Refund 09/08/16
Vehicle Sticker Refund
09/08/2016
120.00
6
00
4400
Building Permits
6409 Advantage Plumbing & Drain Inc
2016-08000192
Sewer Permit Refund Issued
09/08/2016
300.00
7
00
4400
Building Permits
6406 Malapanes, Hercules
2016-08000192
Sewer Permit Refund Issued
08/18/2016
300.00
8
00
4400
Building Permits
2516 Capps Plumbing & Sewer
2016-08000235
Sewer Permit Refund Issued
08/23/2016
300.00
9
00
4500
Court costs, Fees &
Charges
6410 Ryder Truck Rental Inc
P0232619
Overpayment for Parking Ticket
9/7/16
40.00
10
00
4500
Court costs, Fees &
Charges
4091 Judson, La Fayne R
P0228657
Overpayment for Parking Ticket
8/31/16
25.00
11
00
4630
Resident Ambulance
Fees
1459 Blue Cross Blue Shield of Illinois
16-0025230
Medical Reimb for Ambulance
Billing DOS 06/29/2016
680.00
12
Total 00 - Non Departmental
2,473.00
13
Elected Office
14
10
6000
Professional Services
1016 Alfred G Ronan LTD
Sept 2016
Lobbyist Services for
September 2016
5,000.00
15
10
6000
Professional Services
1210 Sterling Codifiers
18122
City Code Supplement #31
Main and Zoning 07/25/2016
1,349.00
16
10
6100
Publication of Notices
1069 Paddock Publications Inc
T4450252
Legal Notice 08/24/2016 -
HVAC Repair & Maint 2017-
2019
33.75
17
10
7000
Office Supplies
1644 Warehouse Direct Inc
3187797-0
3 Desk Calendars 2017
55.14
18
10
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
6.00
19
10
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
28.08
20
Total 10 - Elected Office
5345
6,471.97
21
City Administration
22
20
5010
Temporary Wages
5764 GovTempUSA LLC
2046068
Temporary Services Week
Ending 08/14/2016
1,960.00
23
20
5010
Temporary Wages
5764 GovTempUSA LLC
2035160
Temporary Services Week
Ending 07/24/2016
2,070.25
24
20
5010
Temporary Wages
5764 GovTempUSA LLC
2046067
Temporary Services Week
Ending 08/07/2016
1,911.00
25
20
5315
Tuition Reimbursements
3600 Rogers, Edward
TRP 2016 Summer
Tuition Reimbursement 2016
Summer
1,539.00
26
20
5340
Pre -Employment Exams
1015 Alexian Brothers Corporate Health
Svcs
605763
New Hire Testing 08/02/2016 &
08/31/2016
142.00
27
20
5340
Pre -Employment Exams
4820 Aurico Reports Incorporated
273385
Recruitment Background
Screening Aug 2016
604.50
28
20
5345
Post -Employment
Exams
4650 Alta Language Services Inc
IS310407
Listening & Speaking Test
08/23/2016
62.00
29
20
6000
Professional Services
5079 RV Enterprises Ltd
91601625
250 Electronic Pedometers for
Event Giveaways
935.00
30
20
6000
Professional Services
5079 RV Enterprises Ltd
8160160
100 Customized Flash Drives
for Giveaways and Events
503.00
Page 3 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
31
Org
20
Account
6000
Professional Services
Vendor
5079 RV Enterprises Ltd
Invoice
8160155
Invoice Desc
1,000 Black/Green Pens For
Giveaways and Special Events
Amount
906.25
32
20
6000
Professional Services
4714 Wilson Consulting
13815
Telecommunication Consulting
for Call One Lines 7/1/16-
9/13/16
945.00
33
20
6009
Legal Fees - Admin
Hearings/Prosecutions
1735 Cohen Law Firm PC
02-16
Administrative Hearing Officer
06/09-08/18/2016
2,700.00
34
20
6009
Legal Fees - Admin
Hearings/Prosecutions
1073 Bartel, Raymond
16-17
Legal Services 09/05-
09/12/2016
1,660.00
35
20
6010
Legal Fees - Labor &
Employment
1127 Clark Baird Smith LLP
7682
Legal Services August 2016
20,828.60
36
20
6110
Printing Services
4889 Konica Minolta Business Solutions
USA Inc
9002721457
Copy Charge For City Copiers
08/03/2016 - 9/02/2016
3,442.74
37
20
6120
Recording Fees
1139 Cook County of Illinois
2908312016
Recording Fees for Deeds on
08/18/2016
92.00
38
20
6195
Miscellaneous
Contractual Services
5812 GovHR USA LLC
1-8-16-186
2016 Compensation &
Classification Eval-Deposit (40%
of Total)
7,500.00
39
20
6195
Miscellaneous
Contractual Services
1060 Municipal GIS Partners Inc
3195
Citizen Service Request System
Study Group August 2016
275.00
40
20
6195
Miscellaneous
Contractual Services
5687 OmniMusic
09/14/2016
Production Music License Fee
9/1/2016 - 8/31/2017
2,500.00
41
20
6550
Subsidy - Senior Citizen
Cab Service
1421 American Charge Service
98996
Taxi Cab Subsidy August 2016
M-12-11
147.00
42
20
7000
Office Supplies
1220 Runco Office Supply
660541-0
1 Pack of Batteries
22.99
43
20
7000
Office Supplies
1220 Runco Office Supply
C 658071-0
Return of Pens
(14.53)
44
20
7000
Office Supplies
4239 Anderson Safford
9107
One Pre -inked Stamp for AP
Invoices
44.25
45
20
7000
Office Supplies
1220 Runco Office Supply
659960-0
2 Cartons of Copy Paper
65.98
46
20
7005
Printer Supplies
1820 Datasource, Ink
14891
1 Toner Cartridge
149.00
47
20
7005
Printer Supplies
1820 Datasource, Ink
14833
9 Toner Cartridges For Various
City Printers
1,593.00
48
20
7005
Printer Supplies
1820 Datasource, Ink
14826
3 Toner Cartridges For City
Printers
447.00
49
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
74.02
50
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
44.06
51
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
38.73
52
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
38.78
53
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
78.03
54
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
38.07
55
20
8010
Furniture & Fixtures
1076 Sam's Club Direct
000000 GLGJID
Two Metal Shelving Units for
4th Floor Media Services
199.92
56
Total 20 - City Administration
53,542.64
57
Finance
58
30
6110
Printing Services
1233 Press Tech Inc
38983
5K #10 Window Envelopes
519.00
59
30
6305
R&M Equipment
6418 Copier Dynamics
83041
Repair to Martin Yale Folding
Machine 09/15/2016
287.50
60
30
7000
Office Supplies
1644 Warehouse Direct Inc
3183796-0
3 Cartons of Copy Paper
109.38
Page 4 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
Org
Account
40
Vendor
Invoice
Invoice Desc
Amount
61
30
7000
Office Supplies
1644 Warehouse Direct Inc
3195956-0
2 Ctns of Copy Paper, 2 Dz
Highlighters, 7 Bxs of Staples,
Etc.
146.01
62
30
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
98.01
63
30
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
193.92
64
Total 30 - Finance
70
1,353.82
65
Community Development
66
40
6000
Professional Services
3309 Elevator Inspection Services Inc
62477
Elevator Plan Review
09/07/2016
40.00
67
40
6000
Professional Services
3309 Elevator Inspection Services Inc
62257
Elevator Plan Review
08/29/2016
40.00
68
40
6000
Professional Services
3309 Elevator Inspection Services Inc
62256
Elevator Plan Review
08/29/2016
40.00
69
40
6000
Professional Services
3309 Elevator Inspection Services Inc
62404
10 Elevator Inspections
08/23/2016
290.00
70
40
6000
Professional Services
3309 Elevator Inspection Services Inc
62559
Seven Elevator Inspections
9/1/2016
203.00
71
40
6000
Professional Services
1332 Kane McKenna & Associates
14145
Document Prep, Financial
Analysis, JRB & Research 8/2-
8/19/2016
654.15
72
40
6100
Publication of Notices
1050 Journal & Topics
170800
Planning and Zoning Board
Legal Notice 08/26/2016
118.58
73
40
6110
Printing Services
1017 Alphagraphics
42164
CDBG Develop Dept Binding
09/06/2016
10.00
74
40
6110
Printing Services
1233 Press Tech Inc
38970
3 Boxes of Business Cards
60.00
75
40
6195
Miscellaneous
Contractual Services
3013 Clauss Brothers Inc
24923
Nuisance Abatement and Grass
Cutting 08/03-08/31/2016 R-28.
16
6,207.49
76
40
6601
Subsidy - Business
Assistance
6407 El Bistro Latino LLC
BAG 09/02/2016
Business Assistance Grant
Awning 09/02/2016
2,193.75
77
40
7000
Office Supplies
1066 Office Depot
862681327001
2 Boxes of Paper and Calculator
39.50
78
40
7000
Office Supplies
1066 Office Depot
862681327001
2 Boxes of Paper and Calculator
77.84
79
40
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
128.97
80
40
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
59.04
81
40
7300
Uniforms
1538 Lands' End Business Outfitters
SIN4132113
Uniform Shirts for CED
08/30/2016
262.99
82
40
7300
Uniforms
1538 Lands' End Business Outfitters
SIN4157300
Two Inspector Shirts
09/09/2016
89.30
83
40
8010
Furniture & Fixtures
6176 American Glass Top Company
72561
Glass Top for 3rd Floor
Conference Table and
Mounted Wall Sign
1,048.00
84
40
8010
Furniture & Fixtures
6176 American Glass Top Company
72561
Glass Top for 3rd Floor
Conference Table and
Mounted Wall Sign
1,048.00
85
Total 40 - Community Development
12,610.61
86
Public Works & Engineering
87
50
5325
Training
1252 NIPSTA
15582
Driver Training 08/01/2016 &
08/2/2016 for 2 Maint
Operators
700.00
88
50
6025
Administrative Services
1172 Third Millennium Associates Inc
19860
Utility Bill Rendering
09/15/2016
515.40
Page 5 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
89
Org
50
Account
6040
Waste Hauling & Debris
Removal
Vendor
1021 Arc Disposal -Republic Svc #551
Invoice
0551-012842969
Invoice Desc
Residential Refuse Collection
Aug 2016 R-35-14
Amount
253,725.00
90
50
6040
Waste Hauling & Debris
Removal
1021 Arc Disposal -Republic Svc #551
4551-000002419
Debris Disposal - August 2016
385.35
91
50
6135
Rentals - Uniforms
1029 Cintas #22
022361454
Mechanics Uniform Rental -
09/05/2016
117.25
92
50
6135
Rentals - Uniforms
1029 Cintas #22
022358457
Mechanics Uniform Rental -
08/29/2016
117.25
93
50
6195
Miscellaneous
Contractual Services
1060 Municipal GIS Partners Inc
3196
GIS Staffing and Services 08/01-
08/31/2016 R-5-16
15,783.19
94
50
6195
Miscellaneous
Contractual Services
2292 Built Best Fence Co Inc
31332
Remove & Repair Guard Rail on
Third Avenue -08/30/2016
1,200.00
95
50
6195
Miscellaneous
Contractual Services
1019 Anderson Pest Solutions
3953021
Pest Control - PW Sept. 2016
56.50
96
50
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022363611
Mat Rental - Train Station &
City Hall - 09/08/2016
326.66
97
50
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022360557
Mat Rental - City Hall -
09/01/2016
211.23
98
50
6195
Miscellaneous
Contractual Services
1178 Trugreen Limited Partnership
53308967
Growth Regulator Application
for Retention Areas -
09/02/2016
1,186.00
99
50
6195
Miscellaneous
Contractual Services
5399 Beary Landscape Management
30846
Landscape Maintenance -
August 2016 R-32-16
19,594.82
100
50
6300
R&M Software
6055 Axiom Human Resource Solutions
Inc
106
Kronos Software User Fees -
August 2016
187.00
101
50
6305
R&M Equipment
1674 Spring -Align of Palatine, Inc
104381
Front End Alignment - Fire 7602
-07/28/2016
199.99
102
50
6310
R&M Vehicles
1208 Steiner Electric Company
S005478477.001
Service Call to Generator
Transfer Switch City Hall -
08/29/2016
220.00
103
50
6315
City Hall
2350 Anderson Elevator Co
192303
Monthly Elevator Service -
September 2016
472.04
104
50
6315
City Hall
1025 Bedco Inc
093650
HVAC Maintenance - October
2016
772.50
105
50
6315
City Hall
1025 Bedco Inc
093629
Service Call - Engineering -
09/06/2016
180.00
106
50
6315
City Hall
1025 Bedco Inc
093630
Service Call - Council Room -
09/06/2016
120.00
107
50
6315
Police
2350 Anderson Elevator Co
192303
Monthly Elevator Service -
September 2016
239.98
108
50
6315
Fire Station #63
1525 Hastings Air -Energy Control Inc
163021
Service Call - Fire 63 -
08/28/2016
154.95
109
50
6315
Other
1025 Bedco Inc
093640
Changed Filters - Gun Range -
09/06/2016
306.00
110
50
6315
Other
1025 Bedco Inc
093650
HVAC Maintenance - October
2016
257.50
111
50
6325
R&M Street Lights
1044 H&H Electric Co
26741
Streetlight Maintenance - State
& Cornell - 08/15/2016
240.00
112
50
6325
R&M Street Lights
1044 H&H Electric Co
26742
Streetlight Maintenance-
Oakton & White - 08/16/2016
252.50
113
50
7000
Office Supplies
1066 Office Depot
863534534001
1 Case Paper, 1 Ream Yellow
Paper, 12 Blue Pens &
Notebook
51.14
114
50
7000
Office Supplies
1066 Office Depot
863089093001
1 Dz Gel Pens and 3 Dz Mini
Binder Clips
13.86
Page 6 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
115
Org
50
Account
7000
Office Supplies
Vendor
1066 Office Depot
Invoice
863088911001
Invoice Desc
4 Ctns of Paper, 1 Bx of Legal
Files, 1 Pk of Batteries, Etc.
Amount
242.50
116
50
7025
Supplies - Custodial
1029 Cintas #22
022363610
Hand Soap, Hand Towels, Toilet
Paper, Etc.
236.66
117
50
7025
Supplies - Custodial
1029 Cintas #22
022360555
Soap, Degreaser, Glass Cleaner
& Hand Towels
210.53
118
50
7025
Supplies - Custodial
5699 March Industries Inc
165030
1 Gallon Bleach - City Hall
17.75
119
50
7025
Supplies - Custodial
5699 March Industries Inc
164486
1 Pkg Stainless Cleaner Wipes -
City Hall
95.00
120
50
7030
Supplies - Tools &
Hardware
1047 Home Depot Credit Svcs
6010035
Tubing Cutter - PW
27.98
121
50
7030
Supplies - Tools &
Hardware
1520 Russo Power Equipment
3374019
Friction Sling for Tree Removals
84.99
122
50
7040
Supplies - Vehicle R&M
1088 Atlas Bobcat LLC
BC7515
Chain, Link, Sprockets, Ring
Flange, Bearing & Key-PW5B22
441.10
123
50
7040
Supplies - Vehicle R&M
1088 Atlas Bobcat LLC
BC8198
2 Oil Filters, 2 Element Filters,
Fuel Filter - PW 5011
85.17
124
50
7040
Supplies - Vehicle R&M
1088 Atlas Bobcat LLC
BC8219
4 Oil Filters, 2 Air Filters, Fuel
Filter - PW 5039/5011
272.11
125
50
7040
Supplies - Vehicle R&M
1677 Wholesale Direct Inc
000222998
66 Lights, 6 Grommets - PW
Stock
77.14
126
50
7040
Supplies - Vehicle R&M
1673 Chicago Parts & Sound LLC
779250
Return - AC Accumulator - Fire
7701
(74.80)
127
50
7040
Supplies - Vehicle R&M
1673 Chicago Parts & Sound LLC
784991
Fan Clutch Assembly - Fire 7701
304.71
128
50
7040
Supplies - Vehicle R&M
1673 Chicago Parts & Sound LLC
785308
AC Condenser - Fire 7701
214.73
129
50
7040
Supplies - Vehicle R&M
1643 Golf Mill Ford
404401P
AC Pressure Switch - Fire 7701
51.26
130
50
7040
Supplies - Vehicle R&M
1643 Golf Mill Ford
404158P
Transmission Cooling Lines -
Police 6012
34.30
131
50
7040
Supplies - Vehicle R&M
1550 Addison Building Material Co
838443
6 Cans of Hornet Spray - PW
5029, 5032
38.29
132
50
7040
Supplies - Vehicle R&M
2329 Federal Signal Corp Emergency
Products
6380238
5 Lights, 2 Mounts, & 2 Chrome
Bezels - Fire 7602
1,380.20
133
50
7040
Supplies - Vehicle R&M
2329 Federal Signal Corp Emergency
Products
6381314
5 Lights, 2 Chrome Bezels - Fire
7603
1,126.11
134
50
7040
Supplies - Vehicle R&M
1941 Global Equipment Company
109999440
Tire Repair Patches, Cement,
and Dressing - PW/Police
173.83
135
50
7040
Supplies - Vehicle R&M
1941 Global Equipment Company
109999440
Tire Repair Patches, Cement,
and Dressing - PW/Police
130.37
136
50
7040
Supplies - Vehicle R&M
1018 Anderson Lock Company LTD
0920168
8 Double Sided Keys - Fire
7702/7703
45.60
137
50
7040
Supplies - Vehicle R&M
1085 Alexander Equipment Company Inc
126376
Ignition Switch, Plug and
Electrical & Terminals - PW
5040
56.40
138
50
7040
Supplies - Vehicle R&M
1078 Acme Truck Brake & Supply Co
1262420170
Air Dryer, 8 Brass Fittings,
Connectors & Brass Pipe - Fire
7601
535.45
139
50
7040
Supplies - Vehicle R&M
1078 Acme Truck Brake & Supply Co
1262440119
2 Coolant Hoses - Fire 7801
111.92
140
50
7040
Supplies - Vehicle R&M
1078 Acme Truck Brake & Supply Co
1262520230
2 Mud Flaps - PW 5083
46.50
Page 7 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
141
Org
50
Account
7040
Supplies - Vehicle R&M
Vendor
1053 Kimball Midwest
Invoice
5134836
Invoice Desc
Hydraulic & Brass Fittings,
Shrink Tubing, Batteries - Stock
Amount
255.93
142
50
7040
Supplies - Vehicle R&M
4328 Batteries Plus Bulbs
490-103119-01
(3) 12 V Batteries - PW Stock
257.70
143
50
7040
Supplies - Vehicle R&M
4680 McAllister Equipment Company
VP20800
2 Hexagon Nuts - PW 5006
20.08
144
50
7040
Supplies - Vehicle R&M
4680 McAllister Equipment Company
VP20813
Rubber Mounts, Washers, Lock
Nuts, Hexagon, Screws - PW
5006
213.45
145
50
7040
Supplies - Vehicle R&M
4680 McAllister Equipment Company
VP20838
Hexagon Screw - PW 5006
19.54
146
50
7040
Supplies - Vehicle R&M
4680 McAllister Equipment Company
VP20901
Washers, Screws, Lock Nuts,
Engine Mounts - PW 5006
168.75
147
50
7040
Supplies - Vehicle R&M
5731 Advance Auto Parts
6027624535187
Air Filter - Fire 7601
152.60
148
50
7040
Supplies - Vehicle R&M
5731 Advance Auto Parts
6027625770685
2 Air Filters - Police Stock
17.02
149
50
7040
Supplies - Vehicle R&M
5731 Advance Auto Parts
6027625235780
2 Fuel Filters - PW Stock
7.34
150
50
7040
Supplies - Vehicle R&M
5731 Advance Auto Parts
6027625725914
3 Air Filters - PW 5056
46.72
151
50
7040
Supplies - Vehicle R&M
5731 Advance Auto Parts
6027623834589
Return 2 Oil Filters - PW
(45.84)
152
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1035521
3 Exhaust Clamp Hangers - PW
5066
11.07
153
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1032030
Injector, Sensor - Police 6403
153.98
154
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1032032
Gasket Kit - Police 6903
29.02
155
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1032034
Fuel Injector - Police 6403
83.99
156
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1034772
2 Exhaust Gaskets, Exhaust Kit,
12 Quarts Oil - Police 6012
85.44
157
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1034863
2 Exhaust Flanges - Police 6012
11.28
158
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1035910
4 Hydraulic Brake Couplings -
PW 5062
24.12
159
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1035519
Connector and Exhaust Pipe -
PW 5066
22.88
160
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1035632
4 Bolt Kits - Fire 7701
18.76
161
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1033882
2 Brake Lines, 3 Hex Unions,
Brake Fluid - EMA 6503
36.34
162
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1033377
Blower Motor, Blower Motor
Resistor - Media Services 2004
101.08
163
50
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1033190
Return Brake Pads - PW Stock
(51.09)
164
50
7040
Supplies - Vehicle R&M
6244 Valvoline LLC
131703444
16 Cases of Windshield Washer
Solvent, 4 Cases of Oil - Stock
258.32
165
50
7045
Supplies - Building R&M
1047 Home Depot Credit Svcs
5594423
Nail Gun Fuel Cell
30.96
166
50
7045
Supplies - Building R&M
1018 Anderson Lock Company LTD
0920466
6 Keys for New Hire
32.55
Page 8 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
167
Org
50
Account
7045
Supplies - Building R&M
Vendor
1702 Diamond Paint & Home Center LLC
Invoice
000224782
Invoice Desc
Eight 3" Paint Brushes - Stock
Amount
21.52
168
50
7045
Supplies - Building R&M
5455 Ace Park Ridge
156028
Ant & Roach Kill and Wasp &
Hornet Kill Products
37.96
169
50
7045
City Hall
5699 March Industries Inc
164790
Concrete Anchors - City Hall
Lunchroom
315.00
170
50
7045
City Hall
5699 March Industries Inc
162443
Four V Belts for 6th Floor Air
Handler
109.00
171
50
7045
City Hall
5699 March Industries Inc
164344
20 Cases of Ceiling Tiles - City
Hall
2,380.00
172
50
7045
City Hall
1702 Diamond Paint & Home Center LLC
000224522
Six 1 Gallon Containers of Paint
City Hall
29.70
173
50
7045
City Hall
1702 Diamond Paint & Home Center LLC
000224618
One 5 Gallon Container of Paint
- City Hall
144.75
174
50
7045
City Hall
1057 Menard Incorporated
82425
Electric Supplies - City Hall
6.97
175
50
7045
City Hall
1057 Menard Incorporated
82433
Electric Parts - City Hall
17.73
176
50
7045
City Hall
1057 Menard Incorporated
82570
Flooring @ City Hall Lunchroom
638.82
177
50
7045
City Hall
1057 Menard Incorporated
81997
Single Outlet Plate - City Hall
1.29
178
50
7045
City Hall
1057 Menard Incorporated
82007
10 Light Bulbs - City Hall
73.90
179
50
7045
Public Works
1057 Menard Incorporated
82307
110 Pieces of Drywall, Screws,
Tubecutter, Torch Kit - PW
947.23
180
50
7045
Public Works
1057 Menard Incorporated
82569
Tile @ Foreman's Office @ PW
709.38
181
50
7045
Public Works
1057 Menard Incorporated
80773
Electrical Parts & Fly Ribbon -
PW
5.60
182
50
7045
Public Works
1057 Menard Incorporated
82023
Returned Wood - PW
(68.80)
183
50
7045
Public Works
1047 Home Depot Credit Svcs
8023406
Studs - PW
232.96
184
50
7045
Public Works
1047 Home Depot Credit Svcs
9023321
Electrical Supplies - PW
59.92
185
50
7045
Public Works
1047 Home Depot Credit Svcs
9023263
Electrical Parts - PW
299.92
186
50
7045
Public Works
1047 Home Depot Credit Svcs
9281885
Returned 4 Breakers
(20.13)
187
50
7045
Public Works
1047 Home Depot Credit Svcs
6010025
Copper Pipe, Solder Kit,
Connections, Couplings - PW
166.01
188
50
7045
Public Works
1047 Home Depot Credit Svcs
6571862
PTFE Tape, Ball Valve, 16
Square Covers, Nails - PW
44.14
189
50
7045
Public Works
1047 Home Depot Credit Svcs
7053775
Painting Supplies - Stock
62.78
190
50
7045
Public Works
1018 Anderson Lock Company LTD
0919697
2 Spring Hinges - PW
68.90
191
50
7045
Public Works
1018 Anderson Lock Company LTD
0919705
Exchange (2) 4" Hinges for (2)
6" Hinges - PW
39.56
192
50
7045
Public Works
5917 Ferguson Enterprises Inc
0827815
Baseboard Heaters - PW
308.79
193
50
7045
Historical Society
1043 WW Grainger Inc
9215039661
Ballast - Historical Society
50.44
194
50
7050
Supplies - Streetscape
1347 Lurvey Landscape Supply
T1-10173520
2 Cubic Yards of Top Soil -
Parkway Restorations -
09/06/2016
53.80
195
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
60525MB
168.53 Tons Asphalt -
Resurface Rusty - 09/09/2016
4,327.73
196
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
60290MB
154.68 Tons Asphalt Resurface
Debra - 08/26/2016
3,972.07
197
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
60319MB
169.75 Tons Asphalt -
Resurface Rusty - 08/29/2016
4,359.07
Page 9 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
198
Org
50
Account
7055
Supplies - Street R&M
Vendor
1086 Arrow Road Construction
Invoice
60351MB
Invoice Desc
2.07 Tons Asphalt - Potholes &
Trip Hazards - 08/30/2016
Amount
53.16
199
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
60374MB
138.52 Tons Asphalt -
Resurface Rusty - 08/31/2016
3,557.11
200
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
60404MB
1.89 Tons Asphalt - Potholes &
Trip Hazards - 09/01/2016
48.53
201
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
60429MB
1.69 Tons Asphalt - Potholes &
Trip Hazards - 09/02/2016
43.40
202
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
60450MB
1.10 Tons of Asphalt - Potholes
and Trip Hazards - 09/06/2016
28.25
203
50
7055
Other Supplies
1047 Home Depot Credit Svcs
4591603
Push Broom, Hardware &
Water
47.67
204
50
7140
Electricity
1033 ComEd
2607132134-09/16
Electricity Service 08/03-
09/01/2016
176.49
205
50
7140
Electricity
1033 ComEd
5222730006-09/16
Electricity Service 08/04-
09/02/2016
239.30
206
50
7140
Electricity
1033 ComEd
4974507003-09/16
Electricity Service 08/09-
09/07/2016
264.83
207
50
7320
Equipment < $5,000
1941 Global Equipment Company
109912461
Cylinder Storage Cabinet for
Propane - Forklift
549.97
208
50
7320
Equipment < $5,000
6101 Rohn Products LLC
42295
Monopole Grounding Kit and
Chain Mount Bracket
840.60
209
50
8010
Furniture & Fixtures
1047 Home Depot Credit Svcs
8023380
EMA Cabinets & Parts
328.31
210
50
8100
Improvements
6240 Overbuilt LLC
9.12.2016-1
Building Pole Barn Building -
PW -08/06-08/09/2016
11,400.00
211
50
8100
Improvements
6240 Overbuilt LLC
9.12.2016-2
2 Garage Door Openers - PW
1,600.00
212
50
8100
Improvements
6240 Overbuilt LLC
9.12.2016-3
Installation of 2 Overhead
Garage Doors - 08/12-
08/13/2016
900.00
213
50
8100
Improvements
6240 Overbuilt LLC
09.12.2016-4
Labor for Extension of PW
Building 09/12/2016
500.00
214
Total 50 - Public Works & Engineering
345,487.53
215
Police Department
216
60
5310
Membership Dues
1510 Northwest Police Academy
09/08/2016
Northwest Police Academy
Annual PD Dues Sept 2016 -
June 2017
50.00
217
60
5325
Training
1261 Northeast Multiregional Training
210226
Criminal Code Departmental In-
Service Training September 7,
2016
597.00
218
60
5325
Training
1261 Northeast Multiregional Training
210225
Use of Force Departmental In-
Service Sept 7, 2016
514.00
219
60
5325
Training
1182 Safety Tech & Rescue Training
Group
S016-9-144
Gas Mask, AED, CPR Training
9/6/16 In -Service
1,100.00
220
60
5325
Training
1627 IL Homicide Investigators Assoc
08/31/2016
IL Homicide Investigators
Training Oct 10-12, 2016 (3
Officers)
585.00
221
60
6000
Professional Services
5975 Aero Removals Trisons Inc
19057CR
Removal & Transport of
Deceased for Aug 2016
1,400.00
222
60
6015
Communication Services
1680 Pacific Telemanagement Services
865853
3 Public Pay Phones PD
Monthly Service Fee October
2016
228.00
223
60
6110
Printing Services
1142 Copyset Center
47237
(18 B) Daily Activity Sheets (80
Pads)
400.00
224
60
6110
Printing Services
1233 Press Tech Inc
38664
1 Box of Business Cards
20.00
Page 10 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
225
Org
60
Account
6185
Animal Control
Vendor
2950 When Nature Calls
Invoice
8119
Invoice Desc
Nuisance Animal Control Pick
Ups for Aug 2016
Amount
2,650.00
226
60
6190
Tow/Storage/Abandone
d Fees
1567 Schimka Auto Wreckers, Inc
09/01/2016
Towing Service PD August (8)
265.00
227
60
6195
Miscellaneous
Contractual Services
1077 Shred -It USA LLC
9412138986
Shredding Service PD August
26, 2016
138.68
228
60
6195
Miscellaneous
Contractual Services
1683 Thomson Reuters
834655639
Investigations Database August
2016
288.00
229
60
6345
R&M Police Range
2066 Sarge's Range Service Inc
SRS -238
Hepa Vacuum Range and
Classroom July 11 & Aug 1 &
17, 2016
493.50
230
60
7000
Office Supplies
1389 Garvey's Office Products Inc
PINV1211340
1 Box Hanging Folders, 1 Wall
Calendar/Planner
32.48
231
60
7000
Office Supplies
1389 Garvey's Office Products Inc
PINV1207453
2017 Desk Calendars (24), 2017
Planner Refill, Note Paper 1 Pk
146.09
232
60
7015
Supplies - Police Range
4777 Site Firearms Training Center, The
09/08/2016
Live Fire Shoot House Rental
Sept 8, 2016
500.00
233
60
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
155.90
234
60
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
100.95
235
60
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
100.95
236
60
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
155.89
237
60
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
62.04
238
60
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
76.02
239
60
7200
Other Supplies
1018 Anderson Lock Company LTD
0920365
3 Keys and Holder for TRT
Vehicle
8.43
240
60
7300
Uniforms
1117 Chicago Badge & Insignia Co
14409
Retirement Badge and Case
(Detective)
139.90
241
60
7320
Equipment < $5,000
4911 Source, Incorporated of Missouri
318692
(16) Sierra Wireless Airlink
GX450 Modems and Antennas
11,673.84
242
Total 60 - Police Department
21,881.67
243
Fire Department
244
70
5325
Training
6411 Haley, David
Reimb 9/28-9/30
Reimb FD Chaplin for
Rosecrance Symposium 09/29
& 09/30/2016
275.00
245
70
5325
Training
6416 Sagen, Matthew
Reimb 09/12/16
Reimbursement for ReCert
PALS Class 09/12/2016-
FF/Paramedic
179.00
246
70
5325
Training
2417 Orland Fire Protection District
10597
Blue Card Class -1 Paramedic/1
Engineer 08/29-08/31/2016
820.00
247
70
5345
Post -Employment
Exams
1015 Alexian Brothers Corporate Health
Svcs
608299
1 Annual Physical-B/C
08/26/2016
340.00
248
70
5345
Post -Employment
Exams
1015 Alexian Brothers Corporate Health
Svcs
608204
1 Annual Physical -1 (HazMat)
Paramedic 08/25/2016
469.00
249
70
5345
Post -Employment
Exams
1015 Alexian Brothers Corporate Health
Svcs
607445
4 Annual Physicals -(2) 08/18,
08/23 & 08/26/2016
1,318.00
250
70
6305
R&M Equipment
1742 Fredriksen Fire Equipment Co
170015
Fire Extinguisher Maintenance
Sta 61 09/08/2016
660.85
Page 11 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
251
Org
70
Account
6305
R&M Equipment
Vendor
1742 Fredriksen Fire Equipment Co
Invoice
170016
Invoice Desc
Fire Extinguisher Maintenance
Sta 63 09/08/2016
Amount
326.40
252
70
6305
R&M Equipment
1742 Fredriksen Fire Equipment Co
170017
Fire Extinguisher Maintenance
Sta 62 09/08/2016
201.45
253
70
6305
R&M Equipment
1519 Sensit Technologies
0230288 -IN
Repairs to Air Meter Serial
#SW07088 08/31/2016
641.12
254
70
6305
R&M Equipment
1519 Sensit Technologies
0230451 -IN
Repairs to Air Meter Serial
#1481 09/06/2016
394.52
255
70
6305
R&M Equipment
1519 Sensit Technologies
0230452 -IN
Repairs to Air Meter Serial
#1556 09/06/2016
284.52
256
70
7000
Office Supplies
1220 Runco Office Supply
659822-0
3 Diary Calendars -3 Stations
215.97
257
70
7035
Supplies - Equipment
R&M
1758 BBC Lighting & Supply
216069
72 9V Batteries & 48 AAA
Batteries for SCBA Maint
125.52
258
70
7035
Supplies - Equipment
R&M
1758 BBC Lighting & Supply
217406
120 N Size Batteries for SCBA
Maintenance
108.00
259
70
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 091016
Water Supply 08/11/2016 &
09/08/2016
38.07
260
70
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 081016
Water Supply 07/14/2016
32.01
261
70
7200
Other Supplies
5036 Rescue Direct Inc
65832
2 Spools Tubular Webbing & 10
Carabiners
189.45
262
70
7200
Other Supplies
5923 File of Life Foundation Inc
H26757
500 File of Life Refrigerator
Magnets
351.70
263
70
7320
Equipment < $5,000
5036 Rescue Direct Inc
65832
2 Spools Tubular Webbing & 10
Carabiners
179.90
264
70
7320
Equipment < $5,000
1080 Air One Equipment Inc
115563
4 Chief Nozzles
1,780.00
265
70
7320
Equipment < $5,000
1080 Air One Equipment Inc
115562
1 Short Elk -O -Lite Handle &
Pressure Gauge
311.47
266
Total 70 - Fire Department
9,241.95
267
Fire & Police Commission
268
75
5340
Pre -Employment Exams
1015 Alexian Brothers Corporate Health
Svcs
608201
1 New Hire Paramedic -Physical
08/24/2016
881.00
269
75
5340
Pre -Employment Exams
1015 Alexian Brothers Corporate Health
Svcs
608203
1 New Hire Paramedic -Physical
08/24/2016
931.00
270
75
5340
Pre -Employment Exams
1015 Alexian Brothers Corporate Health
Svcs
608208
1 New Hire Paramedic -Physical
08/23/2016
931.00
271
Total 75 - Fire & Police Commission
6500
2,743.00
272
Overhead
273
90
6015
Communication Services
1027 Call One
09-15-2016
Communication Service 09/15-
10/14/2016
3,990.59
274
90
6030
AMB Fee Processing
Services
3640 Andres Medical Billing Ltd
138703
Collection Services for August
2016
7,014.15
275
90
6195
Miscellaneous
Contractual Services
5675 Azavar Audit Solutions
12286
Utility Tax Audit for August
2016 (Nicor 44/60)
495.35
276
90
6500
Subsidy - Historical
Museum
1717 Des Plaines Historical Society
Oct 2016
Oct 2016 Historical Society
Subsidy
3,333.33
277
Total 90 - Overhead
14,833.42
278
Total 100 - General Fund
470,639.61
279
Fund: 201 - TIF #1 Downtown Fund
280
00
6000
Professional Services
2785 Walker Parking Consultants
31769820006
TO #4 Parking Structures
Maintenance - August 2016
1,337.00
Page 12 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
Org
Account
00
Vendor
Invoice
Invoice Desc
Amount
281
00
6000
Professional Services
1332 Kane McKenna & Associates
14145
Document Prep, Financial
Analysis, JRB & Research 8/2-
8/19/2016
654.17
282
00
6150
City Maintenance
5399 Beary Landscape Management
30846
Landscape Maintenance -
August 2016 R-32-16
7,172.78
283
00
6195
Miscellaneous
Contractual Services
1178 Trugreen Limited Partnership
52906547
Tree/Shrub Insect & Disease
Control TIF 1 - 08/27/2016
750.00
284
00
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022363611
Mat Rental - Train Station &
City Hall - 09/08/2016
58.13
285
00
6195
Miscellaneous
Contractual Services
1019 Anderson Pest Solutions
3953022
Pest Control - Metra Station -
Sept. 2016
36.00
286
00
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022360556
Mat Rental - Train Station -
09/01/2016
59.08
287
00
6315
R&M Buildings &
Structures
4923 J Gill & Company
1893
2016 Parking Structure Repairs
08/08-09/04/2016 Pymt 2, R-84-
16
135,585.00
288
00
7045
Supplies - Building R&M
5455 Ace Park Ridge
156233
Rodent Trap & Bait - Metra
Station
21.70
289
00
7050
Supplies - Streetscape
1347 Lurvey Landscape Supply
T1-10168872
Plants & Containers - Train
Station
518.40
290
00
7140
Electricity
1033 ComEd
5310658082-09/16
Electricity Service 08/09-
09/07/2016
37.44
291
00
7140
Electricity
1033 ComEd
5310657021-09/16
Electricity Service 08/09-
09/07/2016
39.86
292
00
7140
Electricity
1033 ComEd
6045062008-09/16
Electricity Service 08/09-
09/07/2016
81.62
293
00
7140
Electricity
1033 ComEd
0237106099-09/16
Electricity Service 08/09-
09/07/2016
247.65
294
00
7140
Electricity
1033 ComEd
0392121005-09/16
Electricity Service 08/09-
09/07/2016
137.55
295
00
7140
Electricity
1033 ComEd
0445091056-09/16
Electricity Service 08/09-
09/07/2016
231.45
296
Total 00 - Non Departmental
146,967.83
297
Total 201 - TIF #1 Downtown Fund
146,967.83
298
Fund: 203 - TIF #3 Wille Road Fund
299
00
6000
Professional Services
1332 Kane McKenna & Associates
14145
Document Prep, Financial
Analysis, JRB & Research 8/2-
8/19/2016
654.17
300
Total 00 - Non Departmental
654.17
301
Total 203 - TIF #3 Wille Road Fund
654.17
302
Fund: 205 - TIF #5 Perry/Lee Fund
303
00
6000
Professional Services
1332 Kane McKenna & Associates
14145
Document Prep, Financial
Analysis, JRB & Research 8/2-
8/19/16
654.17
304
Total 00 - Non Departmental
654.17
305
Total 205 - TIF #5 Perry/Lee Fund
654.17
Page 13 of 29
Line#
Org
City of Des Plaines
Warrant Register 10/03/2016
Account
Vendor
Invoice
Invoice Desc
Amount
306
Fund: 206 - TIF #6 Mannheim/Higgins Fund
307
00
6000
Professional Services
1332 Kane McKenna & Associates
14145
Document Prep, Financial
Analysis, JRB & Research 8/2-
8/19/2016
654.17
308
Total 00 - Non Departmental
6000
654.17
309
Total 206 - TIF #6 Mannheim/Higgins Fund
654.17
310
Fund: 207 - TIF #7 Mannheim/Higgins South
311
00
6000
Professional Services
1332 Kane McKenna & Associates
14145
Document Prep, Financial
Analysis, JRB & Research 8/2-
8/19/2016
654.17
312
00
6000
Professional Services
1123 Christopher B Burke Engineering
LTD
131422
Engr Svcs - Orchard Place
Reconstruction 07/31-
08/27/2016
3,821.37
313
00
6000
Professional Services
1123 Christopher B Burke Engineering
LTD
131421
Willow Creek Floodway Relo
Eval 07/31-08/27/2016
10,795.00
314
Total 00 - Non Departmental
7140
15,270.54
315
Total 207 - TIF #7 Mannheim/Higgins South
15,270.54
316
Fund: 230 - Motor Fuel Tax Fund
317
00
7140
Electricity
1033 Com Ed
0725000037-09/16
Electricity Service 08/10-
09/08/2016
7.01
318
00
7140
Electricity
1033 ComEd
3657136067-09/16
Electricity Service 08/09-
09/07/2016
519.52
319
00
7140
Electricity
1033 Com Ed
1273119011-09/16
Electricity Service 08/05-
09/06/2016
1,986.53
320
00
7140
Electricity
1033 ComEd
2644104014-09/16
Electricity Service 08/03-
09/01/2016
270.34
321
00
7140
Electricity
1033 Com Ed
3471079047-09/16
Electricity Service 08/08-
09/02/2016
27.86
322
00
7140
Electricity
1033 Com Ed
2943015087-08/16
Electricity Service 07/21-
08/19/2016
17,124.46
323
Total 00 - Non Departmental
19,935.72
324
Total 230 - Motor Fuel Tax Fund
19,935.72
325
Fund: 240 - CDBG Fund
326
00
6570
Subsidy - Residential
Rehab
3574 Standra Improvements
HR 07/27/2016
Home Repair Program
08/06/2015-07/27/2016
10,122.00
327
Total 00 - Non Departmental
8100
10,122.00
328
Total 240 - CDBG Fund
10,122.00
329
Fund: 250 - Grant Projects Fund
330
00
6000
Professional Services
1163 URS Corp
37799056
R-180-14 Const Engr-River Rd
Recon Ph 2 07/02-0729/2016
68,519.60
331
00
8100
Improvements
5048 Greco Contractors Inc
2014-River2-P23
R-179-14 River Rd Recon Ph2
Pymt 23 07/01-07/31/2016
985,301.75
332
Total 00 - Non Departmental
1,053,821.35
333
Total 250 - Grant Projects Fund
1,053,821.35
Page 14 of 29
Line#
Org
City of Des Plaines
Warrant Register 10/03/2016
Account
Vendor
Invoice
Invoice Desc
Amount
334
Fund: 260 - Asset Seizure Fund
335
00
5325
Training
1724 IL Law Enforcement Alarm System
1765
80 Hour SWAT Team Course (2
Ofc's TRT) Sept 6-15, 2016
3,000.00
336
Total 00 - Non Departmental
6305
3,000.00
337
Total 260 - Asset Seizure Fund
3,000.00
338
Fund: 280 - Emergency Telephone System Fund
339
60
6015
Communication Services
1027 Call One
09-15-2016
Communication Service 09/15-
10/14/2016
12,134.24
340
60
6305
R&M Equipment
1119 Chicago Office Technology Group
Inc
IN617679
Copy Charges, V8270 7/22-
8/21, 2016
9.23
341
60
6305
R&M Equipment
1621 AT&T Global Services Inc
SB950289
Service on 911 Backup Phone
Center Aug 24, 26, 31, Sept 6,
2016
1,137.50
342
Total 60 - Police Department
00
13,280.97
343
70
6035
Dispatch Services
5067 Regional Emergency Dispatch
164-17-10
Dispatch Service October 2016
47,824.12
31769820006
TO #4 Parking Structures
Maintenance - August 2016
1,337.00
349
Center
6000
R-141-13
1123 Christopher B Burke Engineering
LTD
344
70
6035
Dispatch Services
5973 Emergency Twenty Four Inc
89528
Elevator Alarm Dispatch -August
1,582.00
69265
Construction Engr-2016 CIP
Contract A 06/26-08/27/2016
14,012.80
351
00
6000
2016
1199 Spaceco Inc
345
Total 70 - Fire Department
14,417.50
49,406.12
346
Total 280 - Emergency Telephone System Fund
62,687.09
347
Fund: 400 - Capital Pro
ects Fund
348
00
6000
Professional Services
2785 Walker Parking Consultants
31769820006
TO #4 Parking Structures
Maintenance - August 2016
1,337.00
349
00
6000
Professional Services
1123 Christopher B Burke Engineering
LTD
128578
Resident Engineering -Central
Rd Bike Lane 01/01-01/30/2016
19,511.61
350
00
6000
Professional Services
1199 Spaceco Inc
69265
Construction Engr-2016 CIP
Contract A 06/26-08/27/2016
14,012.80
351
00
6000
Professional Services
1199 Spaceco Inc
69266
Construction Engr-2016 CIP
Contract B 06/26-08/27/2016
14,417.50
352
00
6000
Professional Services
5659 V3 Companies of Illinois Ltd
816240
Consultant - Channel Debris
Procedure 07/31-08/27/2016
1,068.54
353
00
6025
Administrative Services
1172 Third Millennium Associates Inc
19860
Utility Bill Rendering
09/15/2016
257.70
354
00
6165
Street Pavement
Markings
1217 Superior Road Striping
629516
Lane Marking 2016 -
08/19/2016
2,523.30
355
00
7065
Supplies - Capital
Maintenance
1086 Arrow Road Construction
60525MB
168.53 Tons Asphalt -
Resurface Rusty - 09/09/2016
3,028.61
356
00
7065
Supplies - Capital
Maintenance
1086 Arrow Road Construction
60429MB
1.69 Tons Asphalt - Potholes &
Trip Hazards - 09/02/2016
30.37
357
00
7065
Supplies - Capital
Maintenance
1086 Arrow Road Construction
60404MB
1.89 Tons Asphalt - Potholes &
Trip Hazards - 09/01/2016
33.97
358
00
7065
Supplies - Capital
Maintenance
1086 Arrow Road Construction
60374MB
138.52 Tons Asphalt -
Resurface Rusty - 08/31/2016
2,489.31
359
00
7065
Supplies - Capital
Maintenance
1086 Arrow Road Construction
60351MB
2.07 Tons Asphalt - Potholes &
Trip Hazards - 08/30/2016
37.20
Page 15 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
360
Org
00
Account
7065
Supplies - Capital
Maintenance
Vendor
1086 Arrow Road Construction
Invoice
60319MB
Invoice Desc
169.75 Tons Asphalt -
Resurface Rusty - 08/29/2016
Amount
3,050.53
361
00
7065
Supplies - Capital
Maintenance
1086 Arrow Road Construction
60290MB
154.68 Tons Asphalt Resurface
Debra - 08/26/2016
2,779.71
362
00
7065
Supplies - Capital
Maintenance
1086 Arrow Road Construction
60450MB
1.10 Tons of Asphalt - Potholes
and Trip Hazards - 09/06/2016
19.77
363
00
8100
Improvements
5048 Greco Contractors Inc
2014-River2-P23
R-179-14 River Rd Recon Ph2
Pymt 23 07/01-07/31/2016
154,786.76
364
Total 00 - Non Departmental
381
219,384.68
365
Total 400 - Capital Projects Fund
219,384.68
366
Fund: 410 - Equipment Replacement Fund
367
00
8300
Principal
1318 Illinois Finance Authority
2016-421
2016 Annual Fire Truck Loan
Payment
12,500.00
368
Total 00 - Non Departmental
8005
12,500.00
369
Total 410 - Equipment Replacement Fund
12,500.00
370
Fund: 420 - IT Replacement Fund
371
00
6140
Leases
5109 Konica Minolta Premier Finance
65555428
Oct 2016 Konica Copier Lease
Exp 9/30/2017 (Year 2 of 3)
4,533.00
372
00
8005
Computer Hardware
4288 Burwood Group Incorporated
EA -2016-27003
Purchase & Installation of IT
Network Firewalls as of
07/31/2016
3,108.82
373
00
8005
Computer Hardware
1035 Dell Marketing LP
XK1J829D6
7 Fire Department Rugged
Laptops and Docks
3,431.33
374
Total 00 - Non Departmental
6180
11,073.15
375
Total 420 - IT Replacement Fund
11,073.15
376
Fund: 500 - Water/Sewer Fund
377
00
6015
Communication Services
1027 Call One
09-15-2016
Communication Service 09/15-
10/14/2016
323.96
378
00
6015
Communication Services
1027 Call One
09-15-2016
Communication Service 09/15-
10/14/2016
387.35
379
00
6025
Administrative Services
5939 Rickman Contract Services Inc
160806
Contractual Water Meter
Reading Services - 08/09 -
08/24/2016
6,275.70
380
00
6180
Water Sample Testing
1642 Suburban Laboratories, Inc
137762
Water Sample Testing - 08/02-
08/25/2016
1,854.00
381
00
6195
Miscellaneous
Contractual Services
1467 HBK Water Meter Service Inc
16-685
2 Water Meter Bench Tests -
09/09/2016
144.00
382
00
6195
Miscellaneous
Contractual Services
1559 Continental Weather Svc
15459
Weather Service - September
2016
150.00
383
00
6340
R&M Sewer System
1368 Metropolitan Industries Inc
0000313891
Service Call: E River Rd Lift
Station - 08/29/2016
460.00
384
00
6505
Subsidy - Sewer Lateral
Program
6067 Nawrot, Anna
SLP16-028
Sewer Rebate 09/06/2016
400.00
Page 16 of 29
City of Des Plaines
Warrant Register 10/03/2016
Line #
385
Org
00
Account
6505
Subsidy - Sewer Lateral
Program
Vendor
6413 Maschmann, Fritz
Invoice
SLP16-027
Invoice Desc
Sewer Rebate 09/13/2016
Amount
1,462.50
386
00
6510
Subsidy - Flood
Assistance
6412 Jentel, Daniel
FRP16-020
Flood Rebate 09/13/2016
2,000.00
387
00
7000
Office Supplies
1066 Office Depot
862657267001
1 Case of Paper, 1 File Lettering
A -Z & 1 Pack of Steno Books
63.38
388
00
7020
Supplies - Safety
1703 Prosafety Inc
2/828070
Harnesses, Boots, Gloves &
Caution Tape
677.40
389
00
7020
Supplies - Safety
1703 Prosafety Inc
2/827900
Blue & Green Marking Flags &
Spray Paint, 14 Prs Safety
Glasses
40.10
390
00
7020
Supplies - Safety
4093 HDS White Cap Construction
10005777687
4 Pairs of Safety Glasses
42.96
391
00
7040
Supplies - Vehicle R&M
1941 Global Equipment Company
109999440
Tire Repair Patches, Cement,
and Dressing - PW/Police
65.19
392
00
7040
Supplies - Vehicle R&M
1643 Golf Mill Ford
403754P
20 Transmission Pan Bolts -
Sewer 8023
65.00
393
00
7040
Supplies - Vehicle R&M
6224 Bumper to Bumper
408-1033638
Air Filter - Sewer 8023
20.79
394
00
7040
Supplies - Vehicle R&M
1078 Acme Truck Brake & Supply Co
1262500223
Mars Light - Water 9025
183.65
395
00
7040
Supplies - Vehicle R&M
1154 West Side Tractor Sales
W47759
Fan Belt - Water 9009
77.63
396
00
7040
Supplies - Vehicle R&M
1670 Arlington Power Equipment Inc
692638
Carburetor & Fuel Filter - PW
9025
61.15
397
00
7040
Supplies - Vehicle R&M
1670 Arlington Power Equipment Inc
693132
Carburetor, Fuel Tube
Grommet, Fuel Tube & Fuel
Line -PW 9025
73.85
398
00
7040
Supplies - Vehicle R&M
1941 Global Equipment Company
109999440
Tire Repair Patches, Cement,
and Dressing - PW/Police
65.19
399
00
7050
Supplies - Streetscape
1347 Lurvey Landscape Supply
T1-10174342
Dirt - Watermain Break Repairs
80.70
400
00
7070
Water Meters
1303 HD Supply Waterworks LTD
F921915
84 IPERL & OMNI Meters & 135
Smartpoints
27,153.00
401
00
7070
Water Meters
1303 HD Supply Waterworks LTD
F922190
81 Touchpads, 4 Gaskets & 16
Bolts, Nuts & Washers
536.72
402
00
7070
Water Meters
1303 HD Supply Waterworks LTD
G052760
100 Touchpads, 20 Gaskets, 40
Bolts & Nuts
713.00
403
00
7070
Other
5455 Ace Park Ridge
156029
B -Box Repair Parts
99.72
404
00
7070
Other
5699 March Industries Inc
164093
4 Containers & 2 Lids - Central
Road Pump Station
299.78
405
00
7070
Other
1703 Prosafety Inc
2/827420
24 Cans Blue Marking Paint
61.20
406
00
7070
Other
1709 Ziebell Water Service Products Inc
234629-000
Gaskets, Nuts & Bolts and
Coupling
844.00
407
00
7070
Other
1709 Ziebell Water Service Products Inc
234628-000
5 Replacement Fire Hydrants
14,975.00
408
00
7070
Other
1709 Ziebell Water Service Products Inc
234540-000
Fire Hydrant Repair Parts
84.18
409
00
7070
Other
1709 Ziebell Water Service Products Inc
234588-000
8 x 30 Repair Sleeve
401.08
410
00
7070
Other
1303 HD Supply Waterworks LTD
G017591
2 Repair Clamps
220.00
411
00
7070
Other
1303 HD Supply Waterworks LTD
G051276
6 Meter Frames, Rings &
Covers
2,029.20
412
00
7070
Other
1303 HD Supply Waterworks LTD
G062549
4 Repair Clamps
1,074.00
413
00
7070
Other
1303 HD Supply Waterworks LTD
G100301
B -Box Parts
795.60
Page 17 of 29
City of Des Plaines
Warrant Register 10/03/2016
punt
Supplies - Sewer System
Maintenance
Vendor
6243 Great Lakes Underground Supply
LLC
Invoice
10069
Invoice Desc
600 Bricks, 32 Adjusting
Concrete Rings & 64 Manhole
Blocks
Amount
1,439.80
414
00
7075
415
00
7075
Supplies - Sewer System
Maintenance
1703 Prosafety Inc
2/827440
1 Case of Blue Utility Marking
Flags
57.95
416
00
7075
Supplies - Sewer System
Maintenance
1703 Prosafety Inc
2/827900
Blue & Green Marking Flags &
Spray Paint, 14 Prs Safety
Glasses
316.80
417
00
7075
Supplies - Sewer System
Maintenance
1303 HD Supply Waterworks LTD
G043215
252 Pcs of 12x14' PVC Sewer
Pipe
2,293.20
418
00
7140
Electricity
1033 ComEd
2148094073-09/16
Electricity Service 08/10-
09/08/2016
45.69
419
00
7140
Electricity
1033 ComEd
0640144010-09/16
Electricity Service 08/08-
09/08/2016
58.44
420
00
7140
Electricity
1033 ComEd
0096017042-09/16
Electricity Service 08/04-
09/02/2016
527.07
421
00
7140
Electricity
1033 ComEd
5814097012-09/16
Electricity Service 08/09-
09/07/2016
65.78
422
00
7140
Electricity
1033 ComEd
6331089024-09/16
Electricity Service 08/04-
09/06/2016
355.03
423
00
7140
Electricity
1033 ComEd
5060090016-09/16
Electricity Service 08/05-
09/06/2016
138.39
424
00
7140
Electricity
1033 ComEd
0762050019-09/16
Electricity Service 08/05-
09/06/2016
20.92
425
00
7140
Electricity
1033 ComEd
3526009006-09/16
Electricity Service 08/08-
09/07/2016
93.44
426
00
7140
Electricity
1033 ComEd
4995025051-09/16
Electricity Service 08/04-
09/06/2016
33.03
427
00
7140
Electricity
1033 ComEd
0575134020-09/16
Electricity Service 08/02-
08/31/2016
112.65
428
00
7140
Electricity
1033 ComEd
3461136053-09/16
Electricity Service 08/03-
09/01/2016
27.61
429
00
7140
Electricity
1033 ComEd
3240002012-08/16
Electricity Service 07/28-
08/29/2016
150.55
430
00
7140
Electricity
1033 ComEd
2038128006-09/16
Electricity Service 08/04-
09/02/2016
48.35
431
00
7140
Electricity
1033 ComEd
5646761001-09/16
Electricity Service 08/02-
08/31/2016
30.21
432
00
7140
Electricity
1033 ComEd
2382141015-09/16
Electricity Service 08/04-
09/02/2016
51.88
433
00
7140
Electricity
1033 ComEd
0718079040-09/16
Electricity Service 08/04-
09/02/2016
54.80
434
00
7140
Electricity
1033 ComEd
2902009038-09/16
Electricity Service 08/04-
09/06/2016
248.12
435
00
7140
Electricity
1033 ComEd
3526170000-09/16
Electricity Service 08/04-
09/06/2016
38.55
436
00
7140
Electricity
1033 ComEd
1602149012-09/16
Electricity Service 08/05-
09/07/2016
211.01
437
00
7140
Electricity
1033 ComEd
6152054027-09/16
Electricity Service 08/05-
09/07/2016
6,439.15
438
00
8100
Improvements
1303 HD Supply Waterworks LTD
F511134
Replacement Flow Meters For
Maple Street Plant
18,012.00
439
Total 00 - Non Departmental
95,131.40
Page 18 of 29
Line # Org Account
440
30
6025
Administrative Services
City of Des Plaines
Warrant Register 10/03/2016
Vendor
1172 Third Millennium Associates Inc
Invoice
19860
Invoice Desc
Utility Bill Rendering
09/15/2016
Amount
1,209.22
441
Total 30 - Finance
1,209.22
442
Total 500 - Water/Sewer Fund
96,340.62
443
Fund: 510 - City Owned Parking Fund
444
00
6015
Communication Services
1027 Call One
09-15-2016
Communication Service 09/15-
10/14/2016
152.93
445
00
6015
Communication Services
1027 Call One
09-15-2016
Communication Service 09/15-
10/14/2016
777.29
446
00
6320
R&M Parking Lots
2350 Anderson Elevator Co
192303
Monthly Elevator Service -
September 2016
139.80
447
00
6320
R&M Parking Lots
2350 Anderson Elevator Co
192303
Monthly Elevator Service -
September 2016
280.17
448
00
7140
Electricity
1033 ComEd
4791127023-09/16
Electricity Service 08/04-
09/02/2016
1,886.54
449
00
7140
Electricity
1033 ComEd
4722388001-09/16
Electricity Service 08/04-
09/02/2016
19.71
450
00
7140
Electricity
1033 ComEd
2239082030-09/16
Electricity Service 08/08-
09/07/2016
934.82
451
00
7140
Electricity
1033 ComEd
5310303000-09/16
Electricity Service 08/09-
09/08/2016
217.24
452
00
7140
Electricity
1033 ComEd
4974385007-09/16
Electricity Service 08/09-
09/08/2016
23.72
453
00
7140
Electricity
1033 ComEd
0354464001-09/16
Electricity Service 08/08-
09/07/2016
2,326.75
454
Total 00 - Non Departmental
6,758.97
455
Total 510 - City Owned Parking Fund
6,758.97
456
Fund: 520 - Metra Leased Parking Fund
457
00
4665
Parking Fees
1165 Union Pacific Railroad
Aug 2016
Parking Fees for August 2016
4,480.64
458
00
7140
Electricity
1033 ComEd
5310666002-09/16
Electricity Service 08/05-
09/02/2016
1,129.11
459
Total 00 - Non Departmental
5350
5,609.75
460
Total 520 - Metra Leased Parking Fund
5,609.75
461
Fund: 600 - Risk Management Fund
462
00
5350
Substance Abuse
Program
1015 Alexian Brothers Corporate Health
Svcs
606554
Substance Abuse Program
DPPD Random - 08/09/2016
75.00
463
00
5350
Substance Abuse
Program
1015 Alexian Brothers Corporate Health
Svcs
607251
Substance Abuse Program PW
CDL Random 08/08-08/19/2016
80.00
464
00
5350
Substance Abuse
Program
1015 Alexian Brothers Corporate Health
Svcs
607301
Substance Abuse Program PW
CDL 08/18/2016
135.00
465
Total 00 - Non Departmental
290.00
466
Total 600 - Risk Management Fund
290.00
Page 19 of 29
Line#
Org
City of Des Plaines
Warrant Register 10/03/2016
Account
Vendor
Invoice
Invoice Desc
Amount
467
Fund: 700 - Escrow Fund
468
N/A
2460
Refundable Bonds
5477 Behnam, Chris
2016-07000342
Temporary Banner Refund
Issued 09/13/2016
200.00
469
N/A
2493
Escrow Projects
6364 Citywide Security Group Inc
3183
Security Service for Friday
Nights Live 07/15/2016
704.00
470
N/A
2493
Escrow Projects
6364 Citywide Security Group Inc
3184
Security Service for 07/22/2016
Friday Nights Live
704.00
471
N/A
2493
Escrow Projects
6364 Citywide Security Group Inc
3185
Security Service for 07/29/2016
Friday Nights Live
704.00
472
N/A
2493
Escrow Projects
1050 Journal & Topics
170761
Journal Ad for Friday Nights
Live - Published 08/24/2016
285.00
473
N/A
2493
Escrow Projects
1069 Paddock Publications Inc
58309L01
Ad for Friday Nights Live
08/14/2016
175.00
474
N/A
2493
Escrow Projects
1069 Paddock Publications Inc
58310L01
Ad for Friday Nights Live
08/21/2016
175.00
475
N/A
2493
Escrow Projects
1069 Paddock Publications Inc
58308L01
Ad for Friday Nights Live
08/07/2016
175.00
476
N/A
2493
Escrow Projects
1498 Indestructo Rental Company Inc
22981
Tent, Chair, Table Rental for
08/26/2016 Friday Nights Live
1,876.00
477
Total N/A
4,998.00
478
Total 700 - Escrow Fund
4,998.00
479
GRAND TOTAL
2,141,361.82
Page 20 of 29
Line #
Org
City of Des Plaines
Warrant Register - 10/03/2016
Manual Checks
Account
Vendor
Invoice
Invoice Desc
Amount
480
Fund: 100 - General Fund
481
20
6015
Communication
Services
1010 AT&T Mobility
839230867x09111
6
Communication Service 08/04-
09/03/2016
15.60
482
Total 20 - City Administration
15.60
483
60
6015
Communication
Services
1009 AT&T
847R18054608-16
Communication Service 08/28-
09/27/2016
63.08
484
Total 60 - Police Department
493
63.08
485
90
6015
Communication
1533 Wide Open West LLC
09/02/2016 x1246
Internet/Cable Service Sept
1,644.15
489
Total N/A
493
Services
1,365.00
2016
486
90
6015
Communication
1533 Wide Open West LLC
09/02/2016 x1245
Internet/Cable Service Sept
1,950.40
Services
2016
487
Total 90 - Overhead
3,594.55
488
N/A
2471
Red Light Payable
4297 Des Plaines Photo Enforcement
Program
170560039911689
8
Red Light Cash Payment
09/06/2016
100.00
489
Total N/A
493
100.00
490
Total 100 - General Fund
3,773.23
491
Fund: 500 - Water/Sewer Fund
492
00
6510
Subsidy - Flood
Assistance
4393 Henriquez, Edward H
FRP16-021
Flood Rebate 09/16/2016
1,365.00
493
Total 00 - Non Departmental
1,365.00
494
Total 500 - Water/Sewer Fund
1,365.00
495
Total
5,138.23
Page 21 of 29
City of Des Plaines
Warrant Register 10/03/2016
Bank of America Credit Card
Line #
Org Account Vendor Invoice Invoice Desc Amount
496
Fund: 100 - General Fund
497
10
5310
Membership Dues
1453 International Institute of Municipal
Clerks
PC - 13387
Enrollment in CMC Certification
Prog for Deputy Clerk
08/24/2016
50.00
498
Total 10 - Elected Office
Seating Charge for Flight to
ICMA Conf for City Mgr
09/24/2016
50.00
499
20
5320
Conferences
4926 American Airlines
PC - 13436
Roundtrip Airfare to ICMA Conf
for City Mgr 9/24 & 9/28/2016
290.20
500
20
5320
Conferences
4926 American Airlines
PC - 13437
Seating Charge for Flight to
ICMA Conf for City Mgr
09/24/2016
11.56
501
20
5320
Conferences
1413 ICMA Intl City/County
Management Association
PC - 13475
ICMA 102nd Annual Conf
Registration for City Mgr 09/24-
9/28/2016
720.00
502
20
5325
Training
2255 NPELRA
PC - 13392
Registration -Training Conf-
Galena 10/23 -26/26/2016 -HR
Director
375.00
503
20
5325
Training
5410 Eagle Ridge Resort
PC - 13390
IPELRA Annual Conf-Room
Reservation 10/23 -10/25/2016 -
HR Director
173.40
504
20
6100
Publication of Notices
1319 IL Municipal League
PC - 13383
Job Ad-Maint Opr-Facilities &
Grounds 08/30-09/09/2016
35.00
505
20
6100
Publication of Notices
1753 American Public Works Association
- APWA
PC - 13380
Job Ad - Maint Opr/Facilities &
Grounds 08/30-09/09/2016
295.00
506
20
6108
Public Relations &
Communications
6010 Constant Contact Inc
PC - 13447
Monthly Subscription to
Constant Contact 08/12-
09/11/2016
5.00
507
20
6195
Miscellaneous
Contractual Services
4360 Paypal
PC - 13446
FlexPaper License for Online
Publications 08/05/2016-
08/05/2017
145.00
508
20
6195
Miscellaneous
Contractual Services
5096 iStock
PC - 13427
Purchase of Illustration Rights -
08/10-09/09/2016
40.00
509
20
6305
R&M Equipment
4444 Misc Vendor for Procurement Card
PC - 13371
Deposit for Repair of Behringer
PA Speaker 08/29/2016
45.00
510
20
6530
Subsidy - Community
Outreach
2337 Shop & Save Market
PC - 13428
(10) $25 Gift Cards for
Emergency Food
250.00
511
20
6530
Subsidy - Community
Outreach
5060 Dollar Tree Stores Inc
PC - 13473
Outreach Supplies for National
Night Out- August 2, 2016
24.00
512
20
6530
Subsidy - Community
Outreach
5060 Dollar Tree Stores Inc
PC - 13476
Outreach Supplies for Nat'l
Night Out /Presence Health
Fair
55.00
513
20
6535
Subsidy - Youth
Commission
5137 Target Corporation
PC - 13408
Refreshments for Youth
Commission's Planning
Meeting 08/20/2016
47.27
514
20
6535
Subsidy - Youth
Commission
5060 Dollar Tree Stores Inc
PC - 13388
Youth Commission Halloween
Fest Craft Projects (456 Kits)
456.00
Page 22 of 29
City of Des Plaines
Warrant Register 10/03/2016
Bank of America Credit Card
Line #
Org
Account
Vendor
Invoice
Invoice Desc
Amount
515
20
6535
Subsidy - Youth
Commission
2363 Subway
PC - 13386
Refreshments -Youth
Commission's Planning
Meeting -Part 2 8/20/16
31.50
516
20
6535
Subsidy - Youth
Commission
2363 Subway
PC - 13396
Refreshments for Youth
Commission's Planning
Meeting 08/20/2016
125.80
517
20
7000
Office Supplies
5137 Target Corporation
PC - 13404
Planner for Community Social
Worker
9.99
518
20
7000
Office Supplies
4348 Amazon.Com
PC - 13424
Hammermill Legal Paper for IT
Department
17.98
519
20
7000
Office Supplies
4348 Amazon.Com
PC - 13432
Hammermill 11 x 17 Paper for
IT Department
25.62
520
20
7005
Printer Supplies
4348 Amazon.Com
PC - 13431
Brother P -Touch Black Tape for
IT Department
22.30
521
20
7200
Other Supplies
2487 Moore Medical LLC
PC - 13368
(2) Cholesterol Test Supplies
Cassettes
183.37
522
20
7320
Equipment < $5,000
4444 Misc Vendor for Procurement Card
PC - 13454
Fingertip Oximeter
94.56
523
20
7320
Equipment < $5,000
4444 Misc Vendor for Procurement Card
PC - 13410
Reimbursement of Tax on
Fingertip Oximeter
(5.56)
524
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13433
Replacement Toughbook Side
Antenna for Fire Department
44.98
525
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13434
HP LaserJet Pro for Fire
Department
149.99
526
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13425
2000 Feet Outdoor CAT6
Shielded Cable for IT
Department
441.98
527
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13426
Wireless Keyboard and Mouse
Combo for City Use
99.75
528
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13423
Side By Side Monitor Arms for
IT Department
259.98
529
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13403
Recordable DVD for Police
Department
140.76
530
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13413
Otterbox iPhone Cases for City
Use
50.97
531
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13416
Panasonic Toughbook Docking
Station Board for Fire
Department
33.92
532
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13373
Monitor Keyboard Combo Arm
for IT Department
403.99
533
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13463
USB to RS -232 Male Serial
Cable for City Use
17.98
534
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13465
Display Port to HDTV Cable for
City Use
71.94
535
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13466
Wireless Doorbell Kit for IT
Department
12.99
536
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13467
Side By Side Monitor Arms for
IT Department
529.68
537
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13468
Side By Side Monitor Arms for
IT Department
529.68
538
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13429
iPhone Car Charger for City Use
49.95
Page 23 of 29
City of Des Plaines
Warrant Register 10/03/2016
Bank of America Credit Card
Line #
Org
Account
Training
Vendor
Invoice
Invoice Desc Amount
539
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13481
Mini Display Port To DVI
Adapter for EMA Department
18.64
540
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13482
HDMI Cable for EMA
Department
20.99
541
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13477
RJ45 Cat6 Shielded Metal Jacks
for EMA Department
24.99
542
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13394
Side By Side Monitor Arms for
City Use
254.99
543
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13395
Recordable DVD for Police
Department
211.14
544
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13453
Ubiquiti External Surge
Suppressor for City Use
61.24
545
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13458
22" Industrial Cable Ties for IT
Department
75.96
546
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13376
Klein Cable Continuity Tester
for IT Department
219.99
547
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13381
Dell External DVD Drives for
City Use
256.42
548
20
7320
Equipment < $5,000
5908 Barcodes Inc
PC - 13438
HID Security Cards for City Use
416.82
549
20
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13402
Two Extension Power Cords for
Audio System
59.97
550
20
8010
Furniture & Fixtures
4348 Amazon.Com
PC - 13374
1 Used VIVA OFFICE Ergonomic
Office Chair For Media Director
255.69
551
Total 20 - City Administration
8,188.37
552
30
5325
Training
1737 GFOA Government Finance
PC - 13406
3 GFOA Financial Classes for
306.54
556
40
5325
Training
Officers Association
PC - 13439
Finance Analyst Sept -Nov 2016
85.00
553
30
5325
Training
1737 GFOA Government Finance
PC - 13391
Advanced Financial Reporting
493.00
558
40
7550
Miscellaneous
Expenses
Officers Association
PC - 13417
Class - Financial Analyst 11/16-
55.96
559
40
8010
Furniture & Fixtures
4392 Office Furniture Resources
PC - 13366
11/17/16
991.00
554
Total 30 - Finance
799.54
555
40
5325
Training
3881 Northern IL American Backflow
Prev Assoc-NIABPA
PC - 13464
ABPA Cross Connection
Training 09/23/2016 -Plumbing
Inspector
115.00
556
40
5325
Training
5342 Fire Prevention Solutions
PC - 13439
Permit Technician Training for
Permit Tech 09/16/2016
85.00
557
40
5325
Training
5342 Fire Prevention Solutions
PC - 13440
Permit Technician Training for
Secretary 09/16/2016
85.00
558
40
7550
Miscellaneous
Expenses
5288 Dunkin Donuts, Inc
PC - 13417
Coffee and Pastries for Joint
Review Board Meeting
08/15/2016
55.96
559
40
8010
Furniture & Fixtures
4392 Office Furniture Resources
PC - 13366
Office Chair, Desk &
Accessories for Assoc Planner
08/03/2016
991.00
560
Total 40 - Community Development
1,331.96
561
50
5320
Conferences
4926 American Airlines
PC - 13441
Airfare -ASCE Conf 09/26-
321.20
10/02/2016 - Dir PW/ENG
Page 24 of 29
City of Des Plaines
Warrant Register 10/03/2016
Bank of America Credit Card
Line #
Org
Account
Training
Vendor
Invoice
Invoice Desc
Amount
562
50
5325
Training
4444 Misc Vendor for Procurement Card
PC - 13459
Training for Fuel Tank License
08/04/2016 -Mechanics
Foreman
175.00
563
50
5335
Travel Expenses
4444 Misc Vendor for Procurement Card
PC - 13409
Parking for MWRD Chicago
Meeting -8/16/2016 - Dir
PW/ENG
8.00
564
50
7030
Supplies - Tools &
Hardware
4928 Motion Industries Inc
PC - 13369
Needle Scaler -Rust Removal
Tool
300.45
565
50
7045
Supplies - Building
R&M
6378 FitnessRepairParts.com
PC - 13375
City Hall Treadmill Power
Supply
98.30
566
50
7110
Natural Gas
4315 Chicago GTI/Clean Energy
PC - 13470
Natural Gasoline 08/04/2016
12.99
567
50
7110
Natural Gas
4315 Chicago GTI/Clean Energy
PC - 13456
Natural Gasoline 08/04/2016
13.58
568
50
7110
Natural Gas
4315 Chicago GTI/Clean Energy
PC - 13378
Natural Gasoline 08/24/2016
13.62
569
50
7110
Natural Gas
4315 Chicago GTI/Clean Energy
PC - 13401
Natural Gasoline 08/17/2016
13.32
570
50
7110
Natural Gas
4315 Chicago GTI/Clean Energy
PC - 13419
Natural Gasoline 08/11/2016
13.00
571
50
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13379
Microsoft LifeCam/Webcam
49.88
572
Total 50 - Public Works & Engineering
7320
1,019.34
573
60
5325
Training
4360 Paypal
PC - 13411
Training Prevent Tragedy on
the Tracks Sept.15, 2016 -Chief
of PD
50.00
574
60
5325
Training
3321 IL Police Association
PC - 13479
Illinois Police Assoc 2016
Seminar Sept 16-17, 2016- 1
Officer
85.00
575
60
5325
Training
4360 Paypal
PC - 13442
IL Mental Health Test Prep
Workshop Sept 9-10 for Social
Worker
269.00
576
60
5335
Travel Expenses
2494 IL State Toll Highway Authority
(IPASS)
PC - 13448
Indiana Tollway Fees
08/05/2016
1.42
577
60
6310
R&M Vehicles
6403 Born Free Motorcoach
PC - 13422
Replacement Cabinet Door
Handles in Squad #EM50 on
08/09/2016
146.00
578
60
7010
Supplies - Community
Relations
5060 Dollar Tree Stores Inc
PC - 13471
16 Tablecloths and 2 Rolls Duct
Tape National Night Out 2016
18.00
579
60
7200
Other Supplies
4633 Walgreens
PC - 13385
1 Pack Hangers
3.49
580
60
7200
Other Supplies
4348 Amazon.Com
PC - 13435
Lotion for Live Scan fingerprint
Machine
9.95
581
60
7200
Other Supplies
3518 O'Reilly Auto Parts
PC - 13372
Supplies to Fix Undercover
Emergency Light
11.10
582
60
7200
Other Supplies
1057 Menard Incorporated
PC - 13397
24 Bungee Cords for Shields in
Squads
50.93
583
60
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13461
Replacement CO Detector for
Command Post
15.01
584
60
7320
Equipment < $5,000
1941 Global Equipment Company
PC - 13469
Credit for Tax Charged In Error
in June 2016
(12.29)
585
60
7500
Postage & Parcel
1566 UPS Store The
PC - 13457
Postage to Return Body
Cameras for Repair 08/04/2016
15.63
586
60
7500
Postage & Parcel
1700 United States Postal Service
PC - 13405
Postage to Send Light Rifle &
Body Cams for Repair
08/18/2016
18.15
Page 25 of 29
City of Des Plaines
Warrant Register 10/03/2016
Bank of America Credit Card
Line #
Org
Account
Other Supplies
Vendor
Invoice
Invoice Desc
Amount
587
60
7550
Miscellaneous
4413 Panera Bread
PC - 13460
Coffee and Bagels for Police
27.58
592
65
8010
Expenses
4444 Misc Vendor for Procurement Card
PC - 13478
Oral interviews BPFC 8/4/16
80.00
588
60
7550
Miscellaneous
4633 Walgreens
PC - 13400
Medication for Prisoner 16-
10.00
598
70
5325
Expenses
1239 Public Agency Training Council Inc
PC - 13455
21444
295.00
589
Total 60 - Police Department
7000
718.97
590
65
7200
Other Supplies
6027 Locksmith Parts & Supplies LLC
PC - 13398
2 Auto Lock -out Kits
531.65
591
65
7200
Other Supplies
6224 Bumper to Bumper
PC - 13420
1 Battery Charger/Stirring
Wheel Cover/Visor Organizer
For Unit
55.27
592
65
8010
Furniture & Fixtures
4444 Misc Vendor for Procurement Card
PC - 13478
1 -Table & 4 -Chairs For
Volunteer Room At EMA
Garage
80.00
593
Total 65 - Emergency Management Agency
5325
666.92
594
70
5325
Training
1743 IL Fire Chiefs Association
PC - 13384
Instructor II Class -1 Paramedic
09/26-09/28 & 10/03-
10/04/2016
312.00
595
70
5325
Training
2419 FireCompanies.com
PC - 13472
Quarterly Website Training
08/01-10/31/2016
119.97
596
70
5325
Training
4360 Paypal
PC - 13367
ACLS Class -1 Paramedic
09/05/2016
199.00
597
70
5325
Training
1239 Public Agency Training Council Inc
PC - 13452
Bomb Investigations Class -1
Fire Investigator 08/02-
08/03/2016
295.00
598
70
5325
Training
1239 Public Agency Training Council Inc
PC - 13455
Bomb Investigations Class -1 Div
Chief 08/02-08/03/2016
295.00
599
70
7000
Office Supplies
4348 Amazon.Com
PC - 13389
Credit for Tax Charged on
08/18/2016
(0.42)
600
70
7000
Office Supplies
4348 Amazon.Com
PC - 13407
12 1.5 Inch Book/Key Rings
11.10
601
70
7200
Other Supplies
1228 Pesche's Inc
PC - 13370
Credit for Charge in Error-
Another Credit Will Be On Next
Month
(65.99)
602
70
7200
Other Supplies
1228 Pesche's Inc
PC - 13474
Error -Two Charges - Should be
FF's Assoc - One Credited
Above
210.98
603
70
7200
Other Supplies
1047 Home Depot Credit Svcs
PC - 13382
2 Flag Poles for Fallen FFs
Memorial
258.00
604
70
7550
Miscellaneous
Expenses
2318 Jewel Food Store
PC - 13412
Cake & Flowers for FF
Retirement Celebration
08/16/2016
53.57
605
70
7550
Miscellaneous
Expenses
4444 Misc Vendor for Procurement Card
PC - 13421
Lunch During All -Day Training
Drill 08/11/2016
142.13
606
Total 70 - Fire Department
1,830.34
607
75
7550
Miscellaneous
Expenses
5390 Avanti Cafe & Sandwich Bar
PC - 13418
Lunch During FF Agility Test
08/13/2016
525.00
608
Total 75 - Fire & Police Commission
525.00
Page 26 of 29
Line # Org Account
609
N/A
2478
DUI Fines
City of Des Plaines
Warrant Register 10/03/2016
Bank of America Credit Card
Vendor
1518 Intoximeters Inc
Invoice Invoice Desc
PC - 13430
2 Gas Canisters for Intoxilizer
Machine
Amount
364.50
610
Total N/A
364.50
611
Total 100 - General Fund
15,494.94
612
Fund: 260 - Asset Seizure Fund
613
00
6115
Licensing/Titles
1744 IL Secretary of State
PC - 13444
Processing Fee -2016 Renewal
of Vehicle Registration Squad
#5
2.37
614
00
6115
Licensing/Titles
1744 IL Secretary of State
PC - 13445
Processing Fee -2016 Renewal
for Vehicle Registration Squad
#4
2.37
615
00
6115
Licensing/Titles
1744 IL Secretary of State
PC - 13449
Fee for 2016 Registration
Squad #4 L515849
101.00
616
00
6115
Licensing/Titles
1744 IL Secretary of State
PC - 13451
Fee for 2016 Registration
Squad #5 L515850
101.00
617
00
7200
Other Supplies
3838 Petco Support Services LLC
PC - 13377
Dog Food for Police Canine &
Excrement Bags for Squad
73.68
618
00
7200
Other Supplies
5065 Pet Supplies Plus
PC - 13480
Dog Food for Police Canine
52.98
619
00
7200
Other Supplies
5065 Pet Supplies Plus
PC - 13415
Dog Food for Police Canine
52.98
620
Total 00 - Non Departmental
386.38
621
Total 260 - Asset Seizure Fund
386.38
622
Fund: 400 - Capital Projects Fund
623
00
5320
Conferences
5678 DRI Autodesk eStore
PC - 13414
Asst Dir of PWE-2016 Autodesk
Univ. Conference 11/15-
11/17/2016
1,750.00
624
Total 00 - Non Departmental
1,750.00
625
Total 400 - Capital Projects Fund
1,750.00
626
Fund: 420 - IT Replacement Fund
627
00
8000
Computer Software
4444 Misc Vendor for Procurement Card
PC - 13393
Application for Wireless Point
To Point Radio Link
105.19
628
Total 00 - Non Departmental
105.19
629
Total 420 - IT Replacement Fund
105.19
630
Fund: 500 - Water/Sewer Fund
631
00
7320
Equipment < $5,000
4348 Amazon.Com
PC - 13462
I -Phone Holster, 2 -Phones
Cases, and 2 -Phone USB Cables
92.59
632
Total 00 - Non Departmental
92.59
633
Total 500 - Water/Sewer Fund
92.59
Page 27 of 29
City of Des Plaines
Warrant Register 10/03/2016
Bank of America Credit Card
Line #
Org Account Vendor Invoice Invoice Desc Amount
634
Fund: 700 - Escrow Fund
635
N/A
2493
Escrow Projects
2337 Shop & Save Market
PC - 13399
4 - 22 LB of Ice for Friday Nights
Live! Event 08/19/2016
15.96
636
N/A
2493
Escrow Projects
2337 Shop & Save Market
PC - 13450
Bag of Ice, Napkins, Paper
Plates -Friday Nights Live!
08/05/2016
13.95
637
N/A
2493
Escrow Projects
2337 Shop & Save Market
PC - 13443
Two Bags of Ice for Friday
Nights Live! 08/05/2016
7.98
638
N/A
2493
Escrow Projects
6109 Facebook Inc
PC - 13483
Facebook Ads for 2016 Friday
Nights Live! 06/29-07/29/2016
45.00
639
Total N/A
82.89
640
Total 700 - Escrow Fund
82.89
641
GRAND TOTAL
17,911.99
Page 28 of 29
City of Des Plaines
Warrant Register 10/03/2016
Summary
Amount Transfer Date
Automated Accounts Payable $ 2,141,361.82 ** 10/3/2016
Manual Checks $ 5,138.23 ** 9/16/2016
Payroll $ 1,288,018.98 9/16/2016
RHS Payout $ -
Electronic Transfer Activity:
Bank of America Credit Card $ 17,911.99 ** 9/20/2016
Chicago Water Bill ACH $ 344,692.72 9/30/2016
Postage Meter Direct Debits $ 3,207.68 9/16/2016
Utility Billing Refunds $ 2,854.06 9/14/2016
First Merit Bank Fees $ 150.60 9/15/2016
IMRF Payments $ -
FEMA Buyouts $ -
Debt Service $ -
Employee Medical/Dental Trust $ 688,038.80 10/3/2016
Total Cash Disbursements: $ 4,491,374.88
* Multiple transfers processed on and/or before date shown
** See attached report
Adopted by the City Council of Des Plaines
This Third Day of October 2016
Ayes
Nays Absent
Gloria J. Ludwig, City Clerk
Matthew J. Bogusz, Mayor
Page 29 of 29
ODEsPIINES
ILLINOIS
Date: September 23, 2016
OFFICE OF CITY ATTORNEY
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
To: Mayor Bogusz and Members of the City Council
Michael G. Bartholomew, City Manager
From: Peter F. Friedman, General Counsel
Subject: Amendment to Title 1 Chapter 9, Code of Ethics, Doing Business
Issue: Consideration of an amendment to the City's Code of Ethics.
Analysis: At its September 19, 2016 regular meeting, the City Council discussed in Committee of the
Whole whether to amend the City's Code of Ethics with regard to restrictions on political contributions to
city officials seeking reelection. The Council appeared to reach a consensus that the Code of Ethics should
be amended to reduce from $10,000 to $1,000 the threshold for those individuals and businesses doing
business with the City from whom city officials seeking reelection would be prohibited from soliciting or
accepting political contributions. Accordingly, we have prepared the attached Ordinance for the Council's
consideration.
The Council also asked us to review the nature and extent of the City's authority to restrict or prohibit the
ability of City employees and members of the various City boards and commissions to make political
contributions to candidates and incumbent City officials. We will have that analysis for the Council prior to
the Council's October 17 regular meeting.
Recommendation: Consider adoption of Ordinance M-28-16 regarding political contributions.
Attachment:
Ordinance M-28-16
Page 1 of 3
CITY OF DES PLAINES
ORDINANCE M - 28 - 16
AN ORDINANCE AMENDING CHAPTER 9 OF TITLE 1
OF THE CITY OF DES PLAINES CITY CODE.
WHEREAS, Chapter 9 of Title 1 of the City of Des Plaines City Code, as amended
("City Code"), establishes ethical standards of conduct for all city officials and employees
("Code of Ethics"); and
WHEREAS, the City Council has determined that amending Section 3 of the Code of
Ethics as set forth in this Ordinance is in the best interest of the City:
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof.
SECTION 2. DEFINITIONS. Section 3, titled "Definitions," of Chapter 9, titled
"Code of Ethics," of Title 1, titled "Administrative," of the City Code is hereby amended to read
as follows:
"1-9-3: DEFINITIONS:
DOING BUSINESS: Any combination of sales, contracts, or purchases, with the
city or any city agency in an amount in excess of tenone thousand dollars
($1,000.0010,000.00) in any twelve (12) consecutive months.
*u
SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and
after its passage, approval and publication in pamphlet form according to law.
[SIGNATURE PAGE FOLLOWS]
1
Page 2 of 3
PASSED this day of , 2016.
APPROVED this day of , 2016.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
MAYOR
Published in pamphlet form this Approved as to form:
day of , 2016.
CITY CLERK Peter M. Friedman, General Counsel
DP -Ord Amending Title 1 Chapter 9 Code of Ethics Doing Business
2
Page 3 of 3
ODES
IINES
HUMAN RESOURCES
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5486
desplaines.org
MEMORANDUM
Date: September 21, 2016
To: Michael G. Bartholomew, City Manager
From: John Light, Director of Human Resources J�
Re: Realignment of Community & Economic Development Department — 2nd Reading
Issue: To consider the next phase in the realignment of the Community & Economic Development
Department. This phase consists of the reclassification of a vacant position. If accepted, this
recommendation will not add any additional staff.
Background/Analysis: The increasing volume and complexity of work in the Community &
Economic Development Department, specifically in the Community Development Division led to
Council action on June 10th of this year to reclassify the Building & Property Supervisor to the
Assistant Director of Community Development.
At the September 19th Meeting, Staff presented Council with the next step in the realignment of
the Community & Economic Development Department to meet the increasing volume and
complexity of work. After reviewing the recommendation, Council directed staff to modify the
Ordinance Amending Chapter 8 of Title of the City of Des Plaines City Code to reclassify a vacant
position to that of Plan Coordinator.
Staff is bringing to second reading the Ordinance authorizing the reclassification of a vacant
position to that of Plan Coordinator. This action is recommended to meet workload demands
within the Community Development Division. This position will have administrative, confidential
and executive authority. The draft job description of this position is attached to this memorandum.
The salary grade for this position is proposed to be Grade 12 ($77,211 - $100,375). This position
reports to the Assistant Director of Community Development. The estimated cost of this proposal
is $7,212. This position would be "salaried" or exempt from overtime.
Recommendation: I recommend Council adopt the amendment to Title 1, Chapter 8, and Section
4 of the City Code.
Attachments:
Ordinance — An Ordinance Amending Chapter 8 of Title 1 of the City of Des Plaines City Code
Attachment 1 — Draft Job Description for Plan Coordinator
Attachment 2 — Current Organization Chart — Community & Economic Development
Attachment 3 — Proposed Organizational Chart — Community & Economic Development
Page 1 of 12
ODES
'IWPLALNES
ILLINOIS
Plan Coordinator
Position Description
Department: Community & Economic Development
Employment Status: Full -Time
FLSA Status: Exempt
Group: Management
Date Approved: September 19, 2016
This position is responsible for the successful management of the permit process and staff
assigned to the review and approval of plans for residential, commercial and industrial
construction submitted to the Community Development Division. This position reports to the
Assistant Director of Community Development
II. SUPERVISION RECEIVED/EXERCISED
Works under the general supervision of the Assistant Director of Community Development and
exercises supervision over Clerical Staff involved with the permitting process.
III. ESSENTIAL DUTIES & RESPONSIBILITIES
• Efficiently and effectively manages personnel, resources and projects assigned to the
permitting process
• Develops a schedule of work and assigns tasks to Clerical staff as required throughout the
day
• Monitors the front counter activity and responds to issues which arise by assisting all as
needed
• Responsible for the providing quality customer service and expediency to parties in the
permitting process
• Reviews and approves/disapproves plans submitted to the department which require a
permit for compliance with the adopted codes and ordinances of the City
• Responsible for reviewing or initiating the review of construction documents for
residential, commercial and industrial construction and approves permits if acceptable
• Responds to inquiries orally, electronically or in writing from a variety of individuals to
include but not limited to: homeowners, developers, architects, design professionals
• Effectively performs inspections of construction and installation of materials, equipment,
etc. in new and existing buildings and structures on an as needed basis
• Provides knowledge, advice and assistance to permit applicants as necessary
Attachment 1 Page 2 of 12
• Examines complaints related to City Code Requirements and consults with staff on
reaching resolutions on complaints or Code Infractions informally and formally, when
necessary, between all parties
• Successfully collaborates with the Assistant Director in developing long range
operational needs with respect to equipment, personnel and services and successfully
implements plans to achieve assigned goals
• Regularly meets with contractors, subcontractors, homeowners, builders, business owners
and architects to gather input so he/she can recommend plan revisions in order to correct
problems resulting from code violations, interpretations or any ambiguity in the approved
plans
• Responds to the public or other inquiries relative to building and code policies and
procedures on specific projects and other information
• Is assigned to fill the responsibilities of the Assistant Director of Community
Development when he/she is absent and/or on vacation.
• Performs other duties as assigned by supervisor
IV. MINIMUM QUALIFICATIONS
Bachelor's Degree or equivalent in construction management or a related field along with 5-7
years of progressively responsible experience in a related field. An equivalent combination of
education and experience can be substituted for any of the minimum qualifications.
V. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
• Thorough knowledge of building construction methods and materials; considerable
knowledge of Federal, State, City and ICC Building Codes; working knowledge of
nuisance and zoning codes as they apply to built environment; working knowledge or
understanding of occupational hazards and safety precautions or the building trades.
• Ability to communicate and work effectively with architects, contractors and construction
personnel while resolving on-site issues; ability to understand and interpret architectural
and structural engineering drawings; ability to interpret building codes and regulations;
ability to communicate effective orally and in writing.
• Ability to apply different dispute resolution techniques to bring parties together.
• Ability to manage and effectively work with diverse groups of citizens, employees and
business owners.
Attachment 1 Page 3 of 12
VI. SPECIAL REQUIREMENTS/QUALFICATIONS
International Code Council (ICC) certification in Plan Review and Inspection or ability to obtain
certification within one year of employment. State of Illinois Class "D" Driver's License with a
clean driving record.
VII. EQUIPMENT USED
Requires the frequent use of hand tools for construction inspections, electronic devices to
communicate, computers, phones, automobile and various office equipment.
VIII. PHYSICAL DEMANDS
While performing the duties of this job, the employee is occasionally required to stand and walk;
use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and
arms. The employee is occasionally required to life and/or move up to 20 pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision peripheral
vision, depth perception and the ability to adjust focus. Specific hearing abilities required by this
job include the ability to hear on construction sites and in large rooms during presentations.
IX. WORKING CONDITIONS
Work is performance in either an office setting or outdoors in the inspection of various
construction sites and other related developments. While outdoors, the employee occasionally
works in inclement weather conditions, near moving mechanical parts, high/precarious places,
wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of
electrical shock and vibrations. The noise level in the work environment is usually quiet in the
office to moderate outside.
X. APPROVALS
Director of Community & Economic Development
Director of Human Resources
City Manager
Date
Date
Date
This job description should not be interpreted as all-inclusive or as an employment agreement between the employer and employee. It is intended
to identify the essential functions and requirements of this job and is subject to change as the needs of the employer and requirements of the job
change. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Any essential
functions of this position will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a
disability as defined by the Americans With Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the
incumbent/applicant when possible.
Attachment 1 Page 4 of 12
Director of
c
v
c
L
�1
u L-
W to
Attachment 2
v
0.
O
G! ro
4'
� C
o
u O
E O
o
O
u
W
4J
(▪ 5
0
Assistant Director of
Senior Planner
u u
u a
CU in
W �
13.0 1-
c
c 0
U
E 0.
o
c
Code Enforcement &
Permitting Coordinator
f
c
E
0
i O L
O *'
CU c
0
u
J
H �
Z
✓ • U
U H
ra
a
V
VI
-Time Clerk
Page 5 of 12
Page intentionally left blank
Page 6 of 12
U
O
Z
O
U
,L,
c.7 H
z
zs
�
o -r.-
ufl
Director of
u
E
E
c a+
O c
to)w CD
E
OSS Q
>. O
++z
c ai
OE 0
E
O
U
c
v
c
Attachment 3
c
ru
E
I -
0
O O
7u �
• c
0
u 12.
0
E • 0
c
O
u
w
al
C▪ U
u
0H
Q
CU
C
C
ra
a.
L
CZ
1
12a
rn
J
Assistant Director of
c
a
E
Q
O
a
a)
0
T
4,
c
O
E
E
O
u
J
Senior Planner
Coordinator
J
i
T
L
ra
L
0
c
ra
• L
ra
c
ra
VI
v u
▪ 0
u Q.
CU tr)w
b0L
c ++
▪ 0
'Cai
m c
J
Code Enforcement
Coordinator
4.4
c
CU
E IN
a) L
0 O
O u
u
• v
w E.
CU c
0
U
Page 7 of 12
Q
w 'E4
H
O U
0
(24H
CITY OF DES PLAINES
ORDINANCE M - 26 - 16
AN ORDINANCE AMENDING CHAPTER 8 OF TITLE 1
OF THE CITY OF DES PLAINES CITY CODE.
WHEREAS, Section 4 of Chapter 8 of Title 1 of the City of Des Plaines City Code, as
amended ("City Code"), sets forth a classification plan and compensation schedules for all
full-time, nonunion employment positions of the City ("Classification and Compensation
Schedules"); and
WHEREAS, the City Council desires to amend the Classification and Compensation
Schedules to add one new position and correct the title of an existing position ("Amendment");
and
WHEREAS, the City Council has determined that the adoption of the Amendment set
forth in this Ordinance is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof.
SECTION 2. COMPENSATION PLAN. Section 4, titled "Compensation Plan," of
Chapter 8, titled "Position Grade and Compensation Plan," of Title 1, titled "Administrative," of
the City Code is hereby amended further to read as follows:
"1-8-4: COMPENSATION PLAN:
A. Classified Positions: The compensation plan with annual rates for all nonunion
classified positions is hereby adopted according to the following schedules:
SCHEDULE A
MANAGEMENT PERSONNEL
NONUNION
Effective January 1, 2015
Page 8 of 12
Title
Grade
Hours
Per
Week
Mini-
mum '
Mid-
point
Max-
imum
Additional Longevity
After
10
Years
After
15
Years
After
20
Years
City manager
21
37.5
148,032
170,237
192,441
1,000
1,500
2,000
Assistant city
manager/director of
finance
20
37.5
137,704
158,359
179,014
1,000
1,500
2,000
Police chief
19
40
128,096
147,312
166,526
1,000
1,500
2,000
Fire chief
19
40
128,096
147,312
166,526
1,000
1,500
2,000
Director of public
works and engineering
19
37.5
128,096
147,312
166,526
1,000
1,500
2,000
Director of community
and economic
development
18
37.5
119,160
137,034
154,908
1,000
1,500
2,000
Deputy police chief -
patrol
17
40
110,846
127,473
144,100
1,000
1,500
2,000
Deputy police chief -
support services
17
40
110,846
127,473
144,100
1,000
1,500
2,000
Deputy fire chief -
operations
17
40
110,846
127,473
144,100
1,000
1,500
2,000
Director of information
technology
16
37.5
103,112
118,580
134,047
1,000
1,500
2,000
Assistant director of
public works and
engineering
16
37.5
103,112
118,580
134,047
1,000
1,500
2,000
Assistant director of
finance
15
37.5
95,920
110,307
124,695
1,000
1,500
2,000
Director of human
15
37.5
95,920
110,307
124,695
1,000
1,500
2,000
Page 9 of 12
resources
Police commander -
patrol
15
40
95,920
110,307
124,695
1,000
1,500
2,000
Police commander -
traffic
15
40
95,920
110,307
124,695
1,000
1,500
2,000
Police commander -
investigations
15
40
95,920 110,307 124,695 1,000 1,500
2,000
Fire battalion chief
15
49.5
95,920 110,307
124,695
1,000
1,500
2,000
Fire division chief -
training
15
40
95,920
110,307
124,695
1,000
1,500
2,000
Fire division chief -
fire prevention
15
40
95,920
110,307
124,695
1,000
1,500
2,000
Fire division chief -
EMS
15
40
95,920
110,307
124,695
1,000
1,500
2,000
Assistant director of
community
development
15
37.5
95,920
110,307
124,695
1,000
1,500
2,000
Superintendent - utility
services
14
40
89,226
102,611
115,995
1,000
1,500
2,000
Superintendent -
general services
14
40
89,226
102,611
115,995
1,000
1,500
2,000
Plan coordinator
12
37.5
77,211
88,793
100,375
1,000
1,500
2,000
Foreman - vehicle
maintenance
12
40
77,211
88,793
100,375
1,000
1,500
2,000
Foreman - water
system maintenance
12
40
77,211
88,793
100,375
1,000
1,500
2,000
Foreman -
street/grounds
maintenance
12
40
77,211
88,793
100,375
1,000
1,500
2,000
Foreman - sewer
system maintenance
12
40
77,211
88,793
100,375
1,000
1,500
2,000
Page 10 of 12
Foreman - facilities
and grounds
12
40
77,211
88,793
100,375
1,000
1,500
2,000
Director of media
services
12
37.5
77,211
88,793
100,375
1,000
1,500
2,000
Police support services
manager
12
40
77,211
88,793
100,375
1,000
1,500
2,000
Code
11
37.5
71,824
82,598
93,371
1,000
1,500
2,000
enforcement and
permitting coordinator
Financial analyst
10
37.5
66,813
76,835
86,856
1,000
1,500
2,000
Economic development
coordinator
10
37.5
66,813
76,835
86,856
1,000
1,500
2,000
Administrative
manager
10
40
66,813
76,835
86,856
1,000
1,500
2,000
Purchasing manager
10
37.5
66,813
76,835
86,856
1,000
1,500
2,000
*u
SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and
after its passage, approval and publication in pamphlet form according to law.
[SIGNATURE PAGE FOLLOWS]
Page 11 of 12
PASSED this day of , 2016.
APPROVED this day of , 2016.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
MAYOR
Published in pamphlet form this Approved as to form:
day of , 2016.
CITY CLERK Peter M. Friedman, General Counsel
DP -Ord Amending Title 1 Chapter 8 Position Classification Plan Coordinator
Page 12 of 12
ODES
PLAINES
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: September 20, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Michael McMahon, Community and Economic Development Director 0, +"
Subject: Reject bids for Elevator Inspection Services for Contract
Issue: The City Council authorized the advertisement for bids for the 2017-2018 contract with the option
for (2) two year renewals at its June 20, 2016 meeting.
Analysis: The Community and Economic Development Department sought out bids from elevator
inspection companies to provide mechanical and electrical inspections as well as plan review of all existing
and new safety devices and equipment related to passenger and freight elevators, escalators, dumbwaiters,
or a conveyance device that is listed under the authority of the rules, regulations and laws of the State of
Illinois.
At its September 19, 2016, City Council Meeting, the City Council passed a motion to direct staff to prepare
a new resolution rejecting all bids.
Recommendation: We recommend the City Council reject all four bids submitted for Elevator Inspection
Services and approve Resolution R-153-16.