03/07/2016CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, MARCH 7, 2016
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 7:01 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, March 7, 2016.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development Sakas, Fire Chief Wax, Director of
Human Resources Light, Police Chief Kushner, Director of Public Works and Engineering Oakley, and
General Counsel Friedman.
PRAYER AND
PLEDGE:
PRESENTATIONS:
CITY CLERK
ANNOUNCEMENTS:
CONSENT
AGENDA:
The opening prayer was given by Alderman Rodd, followed by the Pledge of
Allegiance to the Flag of the United States of America.
Resident Adrian Menzel addressed the City Council presenting an update on his
Lego project and thanked everyone who contributed to its success.
Resident Zachary Stellberg addressed the City Council reporting on the progress
of the Ad Hoc Committee regarding the city, city branding and revitalization and
presented its recommendations.
Open Sole Bid: City Clerk Ludwig addressed the City Council announcing the
opening of the sole bid received by the City Clerk's Office for the Barracuda
Backup Server on February 18, 2016, read the bid and referred it to Staff.
Open Sole Bid: City Clerk Ludwig addressed the City Council announcing the
opening of the sole bid received by the City Clerk's Office for Streetlight Repair
and Utility Locates on February 4, 2016, read the bid and referred it to Staff.
City Clerk Ludwig announced several community events occurring during the
month of March.
Motion by Rodd, seconded by Sayad, to establish the Consent Agenda. Motion
declared carried.
Motion by Robinson, seconded by Charewicz, to approve the Consent Agenda.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
APPROVE
CHANGE
ORDERS/
NORTHWEST
WATER COM.
PROJECT:
Consent
Agenda la
Resolution
R-41-16
APPROVE
CHANGE
ORDERS/
NORTHWEST
WATER COM.
PROJECT:
Consent
Agenda lb
Resolution
R-51-16
APPROVE
PURCHASE/
AMMUNITION/
POLICE DEPT.:
Consent
Agenda
Resolution
R-42-16
APPROVE
PURCHASE/
BALLISTIC
VESTS/ POLICE
DEPT.:
Consent
Agenda
Resolution
Page 2 of 9 3/7/16
Staff recommendations and requests were approved; Ordinance M-6-16 was
placed on First Reading; Resolutions R-32-16, R-33-16, R-34-16, R-35-16, R-
38-16, R-39-16 and R-40-16 were adopted; Ordinance Z-1-16 was adopted.
Closed Session Minutes of February 1, 2016 were approved.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve change orders with MWH Americas, Inc., 175 West
Jackson Boulevard, Suite 1900, Chicago, Illinois in the amounts of $28,040 and
$18,800 related to design modifications to the Northwest Water Commission
Alternative Water Supply Project (Budgeted Funds — CIP Water -Sewer
Fund/Professional Services); and further recommend to adopt Resolution R-41-
16, A RESOLUTION APPROVING CHANGE ORDER TO NO. 1 TO TASK
ORDER NO. 4 UNDER A MASTER CONTRACT WITH MWH AMERICAS,
INC., FOR ENGINEERING DESIGN SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve change orders with MWH Americas, Inc., 175 West
Jackson Boulevard, Suite 1900, Chicago, Illinois in the amounts of $28,040 and
$18,800 related to design modifications to the Northwest Water Commission
Alternative Water Supply Project (Budgeted Funds — CIP Water -Sewer
Fund/Professional Services); and further recommend to adopt Resolution R-51-
16, A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO TASK
ORDER NO. 6 UNDER A MASTER CONTRACT WITH MWH AMERICAS,
INC., FOR ENGINEERING DESIGN SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve purchase of ammunition for the Police Department
via Illinois State Bid from Ray O'Herron's Co. Inc. and Kiesler Police Supply,
Inc. in a not -to -exceed amount of $50,000.00 (Budgeted Funds — Police
Department Support Services/Supplies for Police Range); and further
recommend to adopt Resolution R-42-16, A RESOLUTION AUTHORIZING
THE PURCHASE OF AMMUNITION FROM RAY O'HERRON CO., INC.,
AND KIESLER POLICE SUPPLY, INC. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve purchase of ballistic vests via Illinois State Bid from
Uniform Den East, 5802 N. 2"d Street, Loves Park, Illinois in an amount not -to -
exceed $31,960.00 to be paid from Asset Forfeiture Funds at no cost to the City;
and further recommend to adopt Resolution R-44-16, A RESOLUTION
APPROVING THE PURCHASE OF BALLISTIC PROTECTIVE GEAR
FROM UNIFORM DEN EAST, INC. Motion declared carried as approved
unanimously under Consent Agenda.
R-44-16
APPROVE
LABOR
INSTALLATION
COSTS/
REPLACEMENT
SQUAD
VEHICLES/
POLICE DEPT.:
Consent
Agenda
Resolution
R-45-16
AWARD BID/
2016-2017
PURCHASE
UNLEADED GAS
AND DIESEL
FUEL:
Consent
Agenda
Resolution
R-46-16
AWARD BID/
NIMBLE
STORAGE HARD
DRIVE/ IT DEPT.:
Consent
Agenda
Resolution
R-48-16
AWARD BID/
2016 PARKWAY
RESTORATION
SERVICES:
Consent
Agenda
Resolution
R-49-16
Page 3 of 9 3/7/16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve labor installation costs for transfer and new
equipment for nine (9) replacement squad vehicles for the Police Department
from sole source provider Havey Communications, 28835 Herky Drive, #117,
Lake Bluff, Illinois 60044 in an amount not -to -exceed $40,510.00 (Budgeted
Funds — Police Department Equipment Replacement Fund and Asset Forfeiture
Funds); and further recommend to adopt Resolution R-45-16, A RESOLUTION
AUTHORIZING THE PURCHASE AND INSTALLATION OF POLICE
VEHICLE EQUIPMENT FROM HAVEY COMMUNICATIONS, INC. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for the 2016-17 purchase of unleaded gasoline and
diesel fuel to Petroleum Traders Corporation, 7120 Point Inverness Way, Fort
Wayne, Indiana per unit prices submitted in a not -to -exceed amount of $431,000
for Gasoline and $178,200 for Diesel (Budgeted Funds — General Vehicle
Maintenance/Water/Sewer/Gasoline and General Vehicle
Maintenance/Water/Sewer/Diesel); and further recommend to adopt Resolution
R-46-16, A RESOLUTION APPROVING AN AGREEMENT WITH
PETROLEUM TRADERS CORPORATION FOR THE PURCHASE OF
UNLEADED GASOLINE AND DIESEL FUEL. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for the Nimble Storage Hard Drive to the Burwood
Group, Inc., 125 S. Wacker Drive, Chicago, Illinois in a not -to -exceed amount of
$67,897.63 (Budgeted Funds — IT Replacement/Computer Hardware Account);
and further recommend to adopt Resolution R-48-16, A RESOLUTION
APPROVING A CONTRACT WITH BURWOOD GROUP, INC., FOR THE
PURCHASE OF A HARD DRIVE. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for 2016 parkway restoration services to second
lowest bidder, TNT Landscape Construction, Inc., 847 S. Randall Road, Elgin,
Illinois in the amount of $36,437.50 (Budgeted Funds — R&M Water Distribution
and General Fund/Miscellaneous Contractual Services); and further recommend
to adopt Resolution R-49-16, A RESOLUTION APPROVING AN
AGREEMENT WITH TNT LANDSCAPE CONSTRUCTION, INC., FOR
PARKWAY RESTORATION SERVICES. Motion declared carried as approved
unanimously under Consent Agenda.
AWARD BID/
2015 CIP,
CONTRACT B —
ALGONQUIN RD.
SANITARY
SEWER
PROJECT:
Consent
Agenda
Resolution
R-52-16
APPROVE TASK
ORDER NO. 2/
AERIAL
PHOTOGRAPHY
AND MAPPING:
Consent
Agenda
Resolution
R-53-16
APPROVE
FURNISHING/
INSTALLATION
COSTS/
LASERFICHE
SOFTWARE/ IT
DEPT.:
Consent
Agenda
Resolution
R-54-16
ADVERTISE BID/
CONTRACTUAL
STREET CRACK
SEALING — 2016:
Consent
Agenda
ADVERTISE BID/
TWO
REPLACEMENT
TRUCKS/ PUBLIC
WORKS DEPT.:
Page 4 of 9 3/7/16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for the 2015 CIP, Contract B — Algonquin Road
Sanitary Sewer Diversion Project Alternate #1 to John Neri Construction, Inc.,
770 Factory Road, Addison, Illinois 60101 in the amount of $4,827,722.50
(Budgeted Funds — Capital Projects); and further recommend to adopt Resolution
R-52-16, A RESOLUTION APPROVING AN AGREEMENT WITH JOHN
NERI CONSTRUCTION CO., INC., FOR THE CONSTRUCTION OF
SANITARY SEWER IMPROVEMENTS THROUGH THE 2015 CAPITAL
IMPROVEMENT PROGRAM, CONTRACT B. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve Task Order No. 2 with Ayres Associates, Inc., 5201
East Terrace Drive, Suite 200, Madison, Wisconsin in the amount of $43,779.00
for Aerial Photography and Mapping (Budgeted Funds — General Fund —
Geographic Information Systems); and further recommend to adopt Resolution
R-53-16, A RESOLUTION APPROVING TASK ORDER NO. 2 WITH AYRES
ASSOCIATES, INC., FOR AERIAL PHOTOGRAPHY AND PLANIMETRIC
MAPPING SERVICES. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve furnishing and installation costs of Laserfiche
Avante Software by the City's sole value added reseller TKB Associates, Inc.,
9459 Enterprise Drive, Mokena, Illinois in a not -to -exceed amount of $35,935.00
(Budgeted Funds — IT Replacement/Computer Software); and further recommend
to adopt Resolution R-54-16, A RESOLUTION AUTHORIZING THE
PURCHASE AND INSTALLATION OF LASERFICHE AVANTE
SOFTWARE LICENSES FROM TKB ASSOCIATES, INC. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid Contractual Street
Crack Sealing for 2016. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid Two (2)
Replacement F-450 Trucks Utilized for Hauling and Snow and Ice Control
Operations within the Public Works and Engineering Department. Motion
declared carried as approved unanimously under Consent Agenda.
Consent
Agenda
ADVERTISE BID/
PURCHASE
AMBULANCE/
FIRE DEPT.:
Consent
Agenda
ADVERTISE BID/
REPLACE
SEWER
TELEVISING
TRUCK/ PUBLIC
WORKS DEPT.:
Consent
Agenda
ORDINANCE
M-6-16
2016
APPROPRIATION
ORDINANCE:
Consent
Agenda
ORDINANCE
M-7-16
TEXT
AMENDMENT/
CITY CODE/
PORTABLE
STORAGE
CONTAINERS:
MINUTES:
Page S of 9 3/7/16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid the purchase of an
ambulance for the Fire Department (Budgeted Funds — Fire Equipment
Replacement Fund). Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid the Replacement of
the Public Works Sewer Televising Truck. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to adopt the 2016 Appropriation Ordinance; and further
recommend to place on First Reading Ordinance M-6-16, AN ORDINANCE
MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE CITY
OF DES PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL
PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION
ORDINANCE" FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016
AND ENDING DECEMBER 31, 2016. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to adopt Ordinance M-7-16, AN
ORDINANCE AMENDING THE DES PLAINES CITY CODE AND THE
ZONING ORDINANCE OF 1988 REGARDING THE PLACEMENT OF
STORAGE CONTAINERS IN RIGHTS-OF-WAY AND ON RESIDENTIAL
PROPERTY (CASE #16 -007 -TA). Motion declared carried as approved
unanimously under Consent Agenda.
The Minutes of the Regular Meeting of the City Council held February 16, 2016
were deferred to the March 21, 2016 Regular Council Meeting without objection.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
WARRANT
REGISTER:
DISCUSSION/
IMPACT OF
STATE FUNDING
REDUCTIONS ON
LOCAL SERVICE
AGENCIES:
AMENDMENT/
TITLE 3, CH. 3,
FIRE DEPT./
AMBULANCE
FEE/ INCREASE
AMBULANCE :
Page 6 of 9 3/7/16
Moved by Haugeberg, seconded by Chester, to recommend to the City Council
approval of the March 7, 2016 — Warrant Register, in the total amount of
$5,341,823.65; and further recommend that Resolution R-50-16 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY SERVICES — Alderman Chester, Chair
Alderman Chester requested a number of social service agencies to attend the
Council meeting to provide information regarding the effects of the State budget
impasse in Springfield, and associated funding reductions, are impacting services
provided at the local level in Des Plaines. Chief Wax addressed the Committee
of the Whole providing information about social services.
Alderman Chester read a letter from the Maine Community Youth Assistance
Foundation (MCYAF) Executive Director Teri Collins.
Mr. Michael Waters, Regional Director of Catholic Charities, addressed the
Committee of the Whole giving details of services provided and commenting on
the effects of the State budget impasse.
Ms. Stephanie Johnson, Director of Government Relations of Catholic Charities,
addressed the Committee of the Whole giving details of services provided and
commenting on the effects of the State budget impasse.
Mr. Eric Homer, Director of Programs for the Center of Concern, addressed the
Committee of the Whole giving details of services provided and commenting on
the effects of the State budget impasse.
Mr. Jordan Luhr, Executive Director of the North Shore Senior Center, addressed
the Committee of the Whole giving details of services provided and commenting
on the effects of the State budget impasse.
Discussion was held regarding additional funding for social service agencies.
Staff was directed to provide additional information regarding the cost of
administration for each agency to the Council.
Resident Wayne Serbin addressed the Committee of the Whole referring to an
article in the Wall Street Journal which discussed the inadequate recovery of the
economy; he stated that many people are suffering.
PUBLIC SAFETY — Alderman Sayad, Chair
Fire Chief Wax gave a Power Point presentation regarding an increase in
Ambulance Transport Fees and answered questions from the Aldermen.
Discussion was held.
AMBULANCE
FEE/ INCREASE
AMBULANCE :
(Coned)
UNFINISHED
BUSINESS:
ORDINANCE
M-2-16
AMEND CITY
CODE/ MOTOR
FUEL TAX/ ADD
COMPRESSED
NATURAL GAS
CATEGORY:
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-50-16
AMENDMENT/
TITLE 3, CH. 3z
FIRE DEPT./
AMBULANCE
FEE/ INCREASE
AMBULANCE :
Ordinance
M-8-16
Page 7 of 9 3/7/16
Staff was directed to provide additional information from the survey of 107 Fire
Departments.
Moved by Rodd, seconded by Smith, to recommend to the City Council approval
of Ordinance M-8-16 at appropriate time this evening. Motion declared carried.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Discussion was held.
Moved by Charewicz, seconded by Robinson, to adopt Ordinance M-2-16, AN
ORDINANCE AMENDING TITLE 15 OF THE DES PLAINES CITY CODE
REGARDING MOTOR FUEL TAX. Upon roll call, the vote was:
AYES: 5-Haugeberg, Robinson,
Smith, Charewicz, Bogusz
NAYS: 4 -Rodd, Sayad, Brookman, Chester
ABSENT: 0 -None
Motion declared carried.
Moved by Smith, seconded by Haugeberg, to concur with the consensus reached
by the Committee of the Whole and to adopt Resolution R-50-16, BE IT
RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES
THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT
THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED
TO MAKE PAYMENT FOR SAME. Total: $5,341,823.65. Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Sayad, seconded by Robinson, to concur with the consensus reached
by the Committee of the Whole and to place on First Reading Ordinance M-8-
16, AN ORDINANCE AMENDING SECTION 3-3-8(B). Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
APPROVE
ORDINANCE
AMENDING
SECTION 5/ CH. 7/
CITY CODE/
ELECTED
OFFICIALS
SALARIES AND
COMPENSATION:
Ordinance
M-9-16
Page 8 of 9 3/7/16
It was the consensus of the Council to place Ordinance M-8-16 on Second
Reading at a Regular Council Meeting in April, 2016.
It was the consensus of the City Council to waive the Council Rules to allow
public input.
Resident Mary Rohde addressed the City Council commenting in favor of
allowing the insurance benefits for Elected Officials.
Resident Norbert Paprocki addressed the City Council commenting against
allowing the insurance benefits for Elected Officials.
Discussion was held.
Moved by Haugeberg, seconded by Charewicz, to place on First Reading
Ordinance M-9-16, AN ORDINANCE AMENDING SECTION 5 OF
CHAPTER 7 OF TITLE 1 OF THE CITY CODE REGARDING ELECTED
OFFICIAL SALARIES AND COMPENSATION.
Moved by Rodd, seconded by Smith, to amend the motion to place on First
Reading Ordinance M-9-16 by terminating the health, dental and life insurance
benefits to Elected Officials as of the end of their respective terms, 2017 and
2019. Upon roll call, the vote was:
AYES: 2 -Rodd, Smith
NAYS: 6-Haugeberg, Robinson, Sayad,
Brookman, Chester, Charewicz
ABSENT: 0 -None
Motion declared failed.
Roll call on the original motion to place on First Reading Ordinance M-9-16, AN
ORDINANCE AMENDING SECTION 5 OF CHAPTER 7 OF TITLE 1 OF
THE CITY CODE REGARDING ELECTED OFFICIAL SALARIES AND
COMPENSATION. Upon roll call, the vote was:
AYES: 6-Haugeberg, Robinson, Sayad,
Brookman, Chester, Charewicz
NAYS: 2 -Rodd, Smith
ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Moved by Chester, seconded by Charewicz, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 10:25 p.m.
Gloria J. Ludwig, MMC — CITY CLERK
APPROVED B
DAY OF
ME THIS ,2/ •C-/-
1 6
-/-
16
Matthe
Page 9 of 9 3/7/16
G oria J. Lud9-5
wig, MMC — CI'l CLERK
1'