02/16/2016MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, FEBRUARY 16, 2016
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 7:01 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Tuesday, February 16, 2016.
ROLL CALL: Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad,
Brookman, Chester, Smith and Charewicz. Alderman Haugeberg was absent. A
quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development Sakas, Economic Development
Coordinator Pruss, Fire Chief Wax, Police Chief Kushner, Director of Public Works and Engineering
Oakley, and General Counsel Friedman.
PRAYER AND The opening prayer was given by City Clerk Ludwig, followed by the Pledge of
PLEDGE: Allegiance to the Flag of the United States of America.
RECOGNITION: POLICE DEPARTMENT PROMOTIONS
Police Chief Kushner announced Police Department promotions and Mayor
Bogusz administered the Oath of Office to the following personnel:
• JEFF JACOBY - SERGEANT TO COMMANDER, PATROL DIVISION
• DAN SHANAHAN - SERGEANT TO COMMANDER, PATROL
DIVISION
• COLIN JOHNSON - POLICE OFFICER TO SERGEANT, PATROL
DIVISION
• JOAN PENZE - POLICE OFFICER TO SERGEANT, PATROL DIVISION
POLICE DEPARTMENT NEW HIRES
Police Chief Kushner introduced the Police Department's new hires and Mayor
Bogusz administered the Oath of Office to the following personnel:
• DANIEL ALONSO
• NICOLE MARTIN
• JAMES MARTINEZ
FIRE DEPARTMENT
• RECOGNITION OF ART GUILD MEMBERS FOR
REJUVENATING FIREFIGHTER ROBERT COOMBS
MEMORIAL STATUE LOCATED AT FIRE STATION 63
Fire Chief Wax recognized Des Plaines Art Guild members Rhonda Popko,
Kathy Passi and Joyce Kearns and presented a Certificate of Appreciation
acknowledging their time, energy and talents used in rejuvenating the Firefighter
Memorial Statue of Robert Coombs.
PUBLIC
HEARING/
2016
APPROPRIATION
ORDINANCE:
CITIZEN PART.:
CITY CLERK
ANNOUNCEMENTS:
MAYOR'S
ANNOUNCEMENT
REGARDING THE
ISSUE OF
HEALTH
INSURANCE FOR
ELECTED
OFFICIALS:
Page 2 of 9 2/16/16
MINUTES OF THE PUBLIC HEARING HELD IN THE
ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS,
DES PLAINES CIVIC CENTER, TUESDAY, FEBRUARY 16, 2016
Mayor Bogusz called the Public Hearing to order at 7:19 p.m. The Public
Hearing was being held pursuant to legal notice published in the Journal &
Topics newspaper on Wednesday, February 3, 2016 regarding the Proposed 2016
Appropriation Ordinance.
Assistant City Manager/Director of Finance reviewed her Memorandum dated
February 4, 2016 regarding the 2016 Appropriation Ordinance.
There were no comments or questions from the public.
The Public Hearing was adjourned at 7:20 p.m.
The City Council reconvened at 7:21 p.m.
Media Specialist Soderberg addressed the City Council giving information
regarding the Arts Council.
Mr. Larry Arkus representing his father who is a resident addressed the City
Council asking for updates on the River Road construction and the Des Plaines
River.
City Clerk Ludwig announced that Early Voting for the Primary Election on
March 15, 2016 will begin at City Hall on Monday, February 29 and continue
through Monday, March 14 as well as other announcements of community events
taking place in February and March.
Mayor Bogusz announced that effective beginning February 16, 2016 that City
paid health benefits and dental benefits for current and future elected officials as
of the current respective terms will no longer be offered by the City of Des
Plaines.
Discussion was held.
General Counsel Friedman recommended to the City Council that an ordinance
be adopted.
Resident Eric Suevel addressed the City Council stating that his father who was
Chair of the Citizens Safety Board in the late 1960's was offered insurance at
that time.
Mr. Larry Arkus addressed the City Council asking about eligibility for health
insurance.
HEALTH
INSURANCE FOR
ELECTED
OFFICIALS:
(Cont'd)
CONSENT
AGENDA:
2016
APPROPRIATION
ORDINANCE:
Consent
Agenda
Ordinance
M-6-16
APPROVE
SECOND YEAR
EXPENDITURE/
Page 3 of 9 2/16/16
Moved by Charewicz, seconded by Sayad, to direct Staff to prepare an ordinance
for consideration by the Council at the next meeting that would maintain the
existing health benefits for elected officials.
Motion by Rodd to amend the motion that benefits be offered at 100% cost to the
insured. There was no second and the motion was not considered.
Upon roll call for the motion to direct Staff to prepare an ordinance to for
consideration by the Council at the next meeting that would maintain the existing
health benefits for elected officials, the vote was:
AYES: 5 -Robinson, Sayad,
Brookman, Chester, Charewicz
NAYS: 2 -Rodd, Smith
ABSENT: 1-Haugeberg
Motion declared carried.
General Counsel Friedman left the meeting at approximately 8:20 p.m. and
General Counsel Weiss entered the meeting at approximately 8:21 p.m.
Motion by Rodd, seconded by Sayad, to establish the Consent Agenda. Motion
declared carried.
Motion by Robinson, seconded by Charewicz, to approve the Consent Agenda.
Upon roll call, the vote was:
AYES: 7 -Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Haugeberg
Motion declared carried.
Staff recommendations and requests were approved; Ordinance M-6-16 was
placed on First Reading; Resolutions R-32-16, R-33-16, R-34-16, R-35-16, R-
38-16, R-39-16 and R-40-16 were adopted; Ordinance Z-1-16 was adopted.
Closed Session Minutes of February 1, 2016 were approved.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to adopt the 2016 Appropriation Ordinance; and further
recommend to place on First Reading Ordinance M-6-16, AN ORDINANCE
MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE CITY
OF DES PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL
PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION
ORDINANCE" FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016
AND ENDING DECEMBER 31, 2016. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve second year expenditure of Landscape Maintenance
Services Contract with Beary Landscaping, Inc., 1308 Rand Road, Des Plaines,
Illinois in the yearly amount of $234,199, with additional labor cost of $65,801
LANDSCAPE
MAINT. SVCS.:
Consent
Agenda
Resolution
R-32-16
AWARD BID/
O'HARE LAKE
PUMP STATION
IMPROVEMENTS:
Consent
Agenda
Resolution
R-33-16
APPROVE
MASTER
CONTRACT/
PROF. ENG. SVCS.:
Consent
Agenda 4a
Resolution
R-34-16
APPROVE
MASTER
CONTRACT/
PROF. ENG. SVCS.:
Consent
Agenda 4b
Resolution
R-38-16
APPROVE
MASTER
CONTRACT/
PROF. ENG. SVCS.:
Consent
Agenda 4c
Resolution
R-39-16
Page 4 of 9 2/16/16
(at the hourly maintenance rate of $45/hour) for a total of $300,000 (Budgeted
Funds — TIF #1 Downtown City Maintenance and Facilities and
Grounds/Miscellaneous Contractual Services); and further recommend to adopt
Resolution R-32-16, A RESOLUTION AUTHORIZING THE EXPENDITURE
OF FUNDS UNDER A LANDSCAPE MAINTENANCE CONTRACT WITH
BEARY LANDSCAPING, INC. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for the O'Hare Lake Pump Station Improvements
Project to Wunderlich Malec Services, Inc., 5501 Feld Road, Minnetonka,
Minnesota 55343 in the amount of $56,835.00 (Budgeted Funds — Water/Sewer
Fund/Improvements); and further recommend to adopt Resolution R-33-16, A
RESOLUTION APPROVING A CONTRACT WITH WUNDERLICH MALEC
SERVICES, INC., FOR O'HARE LAKE PUMPING STATION
IMPROVEMENTS. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve Master Contract with Christopher B. Burke
Engineering, Ltd., 9575 W. Higgins Road, Rosemont, Illinois; and further
recommend to adopt Resolution R-34-16, A RESOLUTION APPROVING A
MASTER CONTRACT WITH CHRISTOPHER B. BURKE ENGINEERING,
LTD., FOR PROFESSIONAL ENGINEERING SERVICES. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve Master Contract with Gabriel Laboratories, Ltd.,
d/b/a Gabriel Environmental Services, 1421 North Elston Avenue, Chicago,
Illinois; and further recommend to adopt Resolution R-38-16, A RESOLUTION
APPROVING A MASTER CONTRACT WITH GABRIEL LABORATORIES,
LTD., D/B/A GABRIEL ENVIRONMENTAL SERVICES FOR
PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve Master Contract with Gewalt Hamilton Associates,
Inc., 850 Forest Edge Drive, Vernon Hills, Illinois; and further recommend to
adopt Resolution R-39-16, A RESOLUTION APPROVING A MASTER
CONTRACT WITH GEWALT HAMILTON ASSOCIATES, INC., FOR
PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve Master Contract with URS Corporation, 100 South
MASTER
CONTRACT/
PROF. ENG. SVCS.:
Consent
Agenda 4d
Resolution
R-40-16
APPROVE ONE-
YEAR RENEWAL/
PROF. SVCS.
CONSULTANT:
Consent
Agenda
Resolution
R-35-16
APPROVE
PURCHASE/
WATER METERS/
INSTALL SVCS.:
Resolution
R-36-16
PRESENTATION/
2014 MFT
COMPLIANCE
REVIEW:
Consent
Agenda
ADVERTISE BID/
HOT MIX
ASPHALT UNIT
PRICES - 2016:
Consent
Agenda
Page 5 of 9 2/16/16
Wacker Drive, Chicago, Illinois; and further recommend to adopt Resolution R-
40-16, A RESOLUTION APPROVING A MASTER CONTRACT WITH URS
CORPORATION FOR PROFESSIONAL ENGINEERING SERVICES.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve execution of a one-year renewal professional
services consultant contract with Kane, McKenna, and Associates, Inc., 150
North Wacker Drive, Suite 1600, Chicago, Illinois 60606 in the not -to -exceed
maximum annual amount of $44,000; and further recommend to adopt
Resolution R-35-16, A RESOLUTION APPROVING FIRST AMENDMENT
TO AN AGREEMENT WITH KANE, MCKENNA AND ASSOCIATES, INC.
FOR CONSULTING SERVICES RELATED TO THE CITY TIF DISTRICTS.
Motion declared carried as approved unanimously under Consent Agenda.
Discussion was held.
Moved by Charewicz, seconded by Rodd, to approve purchase of Sensus Water
Meters and installation services on an as -needed basis from authorized
distributor, HD Supply Waterworks, 220 South Westgate Drive, Carol Stream,
Illinois (Budgeted Funds — Water System Fund/Miscellaneous Contractual
Services - $100,000 and Water Meters - $420,000) and to adopt Resolution R-
36-16, A RESOLUTION AUTHORIZING A NEW AGREEMENT WITH HD
SUPPLY WATERWORKS, LTD., FOR THE PURCHASE AND
INSTALLATION OF SENSUS WATER METERS. Upon roll call, the vote
was:
AYES: 6 -Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 1 -Brookman
ABSENT: 1-Haugeberg
Motion declared carried.
Assistant City Manager/Director of Finance Wisniewski's Memorandum of
January 28, 2016 regarding the 2014 Motor Fuel Tax Compliance Review No.
70 covering the receipt and disbursement of the MFT Fund by the City for the
period beginning January 1, 2014 and ending December 31, 2014 directed the
City Clerk to file this report as a permanent record.
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid Hot Mix Asphalt
Unit Prices for 2016 with a proposed bid opening date of March 10, 2016 at 10:00
a.m. Motion declared carried as approved unanimously under Consent Agenda.
Page 6 of 9 2/16/16
ORDINANCE Moved by Robinson, seconded by Charewicz, to adopt Ordinance Z-1-16, AN
Z-1-16 ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTION 12-11-
860 ELMHURST 6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO ALLOW A
ROAD: WALL SIGN AND CANOPY SIGN AT 860 ELMHURST ROAD, DES
Consent PLAINES, ILLINOIS. (CASE #15-083-V). Motion declared carried as
Agenda approved unanimously under Consent Agenda.
MINUTES:
Alderman Smith requested the City Clerk amend page 11 of the Minutes of the
Regular Meeting of the City Council held February 1, 2016 to reflect that he was
not changing his vote on R -25A-16, but simply noting that upon reflection he
now supports that Resolution, as adopted.
Moved by Smith, seconded by Charewicz, to approve Minutes of the Regular
Meeting of the City Council held February 1, 2016, as amended. Motion declared
carried.
MINUTES: Moved by Robinson, seconded by Charewicz, to approve Minutes of the Closed
Consent Session of the Regular Meeting of the City Council held February 1, 2016.
Agenda Motion declared carried as approved unanimously under Consent Agenda.
WARRANT
REGISTER:
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Moved by Rodd, seconded by Chester to recommend to the City Council
approval of the February 16, 2016 — Warrant Register, in the total amount of
$19,171,640.36; and further recommend that Resolution R-37-16 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
TEXT Director of Community and Economic Development Sakas reviewed his
AMENDMENT/ Memorandum of January 28, 2016 regarding the City Code amendment regarding
CITY CODE/ containers in the public right-of-way and Zoning Text amendment and City Code
PORTABLE amendment regarding storage Containers on private property, Citywide, Case
STORAGE #16 -007 -TA, Ordinance M-7-16.
CONTAINERS:
Discussion was held.
Moved by Robinson, seconded by Sayad, to recommend to the City Council
approval of Ordinance M-7-16 at appropriate time this evening. Motion de lared
carried.
AMEND CITY
CODE/ MOTOR
FUEL TAX/ ADD
COMPRESSED
NATURAL GAS
CATEGORY:
Ordinance
M-2-16
INTERLOCAL
AGREEMENT/
DES PLAINES
SENIOR CENTER/
MEALS ON
WHEELS
PROGRAM:
INTERLOCAL
AGREEMENT/
DES PLAINES
PARK DISTRICT/
DES PLAINES
SENIOR CENTER/
Page 7 of 9 2/16/16
This item was deferred from the February 1, 2016 City Council Agenda.
Economic Development Coordinator Pruss reviewed her Memorandum of
February 3, 2016 regarding consideration of an ordinance amending Title 15 of
the Des Plaines City Code regarding Motor Fuel Tax and answered questions
from the Aldermen.
Discussion was held.
Moved by Brookman, seconded by Chester, to change the Motor Fuel Tax for
Compressed Natural Gas from 4% to 2%.
Following discussion, Alderman Brookman withdrew his motion and Alderman
Chester withdrew his second.
Moved by Brookman, seconded by Chester, to direct Staff to change Ordinance
M-2-16 Motor Fuel Tax from 4% to 2%. Motion declared failed. Aldermen
Brookman, Chester and Smith agreed. Aldermen Robinson, Rodd, Sayad and
Charewicz did not agree.
Moved by Robinson, seconded by Charewicz, to recommend to the City Council
approval of Ordinance M-2-16, AN ORDNANCE AMENDING TITLE 15 OF
THE DES PLAINES CITY CODE REGARDING MOTOR FUEL TAX. Motion
declared carried. Aldermen Robinson, Sayad, Smith and Charewicz agreed.
Aldermen Rodd, Brookman and Chester did not agree.
COMMUNITY SERVICES — Alderman Chester, Chair
Alderman Chester reviewed the Assistant City Manager/Director of Finance
Wisniewski's Memorandum of January 27, 2016 regarding an Interlocal
Agreement between the City of Des Plaines and the Des Plaines Community
Senior Center (a/k/a the Frisbie Senior Center) to provide the Meals on Wheels
program, as well as authorize subsidy funding in the budgeted amount of
$37,500.00 for the 2016 fiscal year.
Mr. Steve Samuelson, Executive Director of the Frisbie Senior Center, appeared
before the City Council to answer questions.
Moved by Sayad, seconded by Charewicz, to recommend to the City Council
approval of Resolution R-22-16 at appropriate time this evening. Motion
declared carried.
Alderman Chester reviewed the Assistant City Manager/Director of Finance
Wisniewski's Memorandum of January 27, 2016 regarding an Interlocal
Agreement between the City of Des Plaines and the Des Plaines Community
Senior Center (a/k/a the Frisbie Senior Center) as well as authorize subsidy
funding in the budgeted amount of $50,000.00 for the 2016 fiscal year. .�
Page 8 of 9 2/16/16
FUNDING OF Mr. Steve Samuelson, Executive Director of the Frisbie Senior Center, appeared
SENIOR CENTER: before the City Council to answer questions.
NEW BUSINESS:
WARRANT
REGISTER:
Moved by Sayad, seconded by Robinson, to recommend to the City Council
approval of Resolution R-23-16 at appropriate time this evening. Motion
declared carried.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Moved by Smith, seconded by Rodd, to concur with recommendation of
Committee of the Whole to adopt Resolution R-37-16, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $19,171,640.36. Upon roll call, the vote was:
AYES: 7 -Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Haugeberg
Motion declared carried.
TEXT Moved by Charewicz, seconded by Robinson, to concur with recommendation of
AMENDMENT/ Committee of the Whole to place on First Reading Ordinance M-7-16, AN
CITY CODE/ ORDINANCE AMENDING THE DES PLAINES CITY CODE AND THE
PORTABLE ZONING ORDINANCE OF 1988 REGARDING THE PLACEMENT OF
STORAGE STORAGE CONTAINERS IN RIGHTS-OF-WAY AND ON RESIDENTIAL
CONTAINERS: PROPERTY (CASE #16 -007 -TA). Upon roll call, the vote was:
AYES: 7 -Robinson, Rodd, Sayad,
Ordinance Brookman, Chester, Smith, Charewicz
M-7-16 NAYS: 0 -None
ABSENT: 1-Haugeberg
Motion declared carried.
ORDINANCE Moved by Sayad, seconded by Robinson, to advance to Second Reading and
M-7-16 adopt Ordinance M-7-16, AN ORDINANCE AMENDING THE DES PLAINES
TEXT CITY CODE AND THE ZONING ORDINANCE OF 1988 REGARDING THE
AMENDMENT/ PLACEMENT OF STORAGE CONTAINERS IN RIGHTS-OF-WAY AND ON
CITY CODE/ RESIDENTIAL PROPERTY (CASE #16 -007 -TA). Upon roll call, the vote was:
PORTABLE AYES: 4 -Robinson, Sayad, (74e
STORAGE Chester, Charewicz
CONTAINERS: NAYS: 3 -Rodd, Brookman, Smith
ABSENT: 1-Haugeberg
AMEND CITY
CODE/ MOTOR
FUEL TAX/ ADD
COMPRESSED
NATURAL GAS
CATEGORY:
Ordinance
M-2-16
INTERLOCAL
AGREEMENT/
DES PLAINES
SENIOR CENTER/
MEALS ON
WHEELS
PROGRAM:
Resolution
R-22-16
INTERLOCAL
AGREEMENT/
DES PLAINES
PARK DISTRICT/
DES PLAINES
SENIOR CENTER/
FUNDING OF
SENIOR CENTER:
Resolution
R-23-16
ADJOURNMENT:
Page 9 of 9 2/16/16
Motion declared failed.
Moved by Charewicz, seconded by Sayad, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance M-2-16, AN
ORDINANCE AMENDING TITLE 15 OF THE DES PLAINES CITY CODE
REGARDING MOTOR FUEL TAX. Upon roll call, the vote was:
AYES: 4 -Robinson, Sayad,
Smith, Charewicz
NAYS: 3 -Rodd, Brookman, Chester
ABSENT: 1-Haugeberg
Motion declared carried.
Moved by Chester, seconded by Sayad, to concur with recommendation of
Committee of the Whole to adopt Resolution R-22-16, A RESOLUTION
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES
PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF
FUNDING FOR THE MEALS ON WHEELS PROGRAM. Upon roll call, the
vote was:
AYES: 7 -Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Haugeberg
Motion declared carried.
Moved by Chester, seconded by Sayad, to concur with recommendation of
Committee of the Whole to adopt Resolution R-23-16, A RESOLUTION
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES
PLAINES PARK DISTRICT AND THE DES PLAINES COMMUNITY
SENIOR CENTER FOR THE PROVISION OF FUNDING FOR SERVICES.
Upon roll call, the vote was:
AYES: 7 -Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Haugeberg
Motion declared carried.
Moved by Charewicz, seconded by Brookman, that the regular meeting of the
City Council adjourn. Motion declared carried. Meeting adjourned at 9:24 p.m.
APPROVED BY ME THIS a `'r
DAY OF I /'
AionyArestik.
Matt''i .: r441W
A u.d
Gloria J. Ludwig, MMC — CIL ' CLERK