01/04/2016CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, JANUARY 4, 2016
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, January 4, 2016.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Chester, Smith and Charewicz. A quorum was present. Alderman
Brookman was absent.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development Sakas, Fire Chief Wax, Police Chief
Kushner, Director of Public Works and Engineering Oakley, and General Counsel Friedman.
CLOSED
SESSION:
PRAYER AND
PLEDGE:
PRESENTATION:
CITIZEN PART.:
Moved by Charewicz and seconded to go into Closed Session to discuss Setting
a Price for the Sale or Lease of Property, Purchase of Property, Collective
Bargaining, Review of Closed Session Minutes and Probable or Imminent
Litigation. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:00 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Chester, Smith and Charewicz. A quorum was present. Alderman
Brookman was absent.
The opening prayer was given by Alderman Patricia Haugeberg, followed by the
Pledge of Allegiance to the Flag of the United States of America.
State Senator John Mulroe (10th District) addressed the City Council giving an
update on the accomplishments by the state legislators, status of the budget and
answered questions from the Aldermen.
Resident Stan Zimmerman addressed the City Council bringing up his concerns
on a variety of issues.
Moved by Chester and seconded to recess the City Council meeting at 7:37 p.m.
due to technical difficulties with Cable Channel 17. Motion declared carried.
The meeting reconvened at 7:41 p.m.
CITY CLERK
ANNOUNCEMENTS:
CONSENT
AGENDA:
MINUTES:
Consent
Agenda
AWARD BID/
SECURITY
CAMERA
SYSTEM/ POLICE
DEPT.:
Consent
Agenda
Resolution
R-1-16
APPROVE THIRD
YEAR
EXPENDITURE/
PARKWAY
MAINTENANCE:
Consent
Agenda
Page2of7 1/4/16
City Clerk Ludwig announced that City Hall will be closed on Monday, January
18, 2016 in observance of Martin Luther King, Jr. Day.
Motion by Rodd and seconded to establish the Consent Agenda, except for Items
7 and 7a. Motion declared carried.
Motion by Robinson and seconded to approve the Consent Agenda. Upon roll
call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
Staff recommendations and requests were approved; Resolutions R-1-16, R-3-
16, R-4-16, R-5-16, R-7-16, R-8-16 and R-10-16 were adopted.
Moved by Robinson and seconded to approve minutes of the Regular Meeting of
the City Council held December 7, 2015. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson and seconded to approve minutes of the Closed Session of
the Regular Meeting of the City Council held December 21, 2015. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Robinson and seconded to approve minutes of the Regular Meeting of
the City Council held December 21, 2015, as published. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Robinson and seconded to concur with Staff recommendation to award
bid for the installation of Security Camera System to lowest responsible bidder,
Precision Control Systems of Chicago, Inc., 1980 University Lane, Lisle, Illinois,
in an amount not -to -exceed $98,313.40 (Budgeted Funds — IT
Replacement/Computer Hardware Account and Police Department Asset
Forfeiture Fund); and further recommend to adopt Resolution R-1-16, A
RESOLUTION APPROVING A CONTRACT WITH PRECISION CONTROL
SYSTEMS OF CHICAGO, INC., FOR THE PURCHASE AND
INSTALLATION OF A SECURITY CAMERA SYSTEM AT VARIOUS
LOCATIONS WITHIN THE CITY. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson and seconded to concur with Staff recommendation to
approve third -year expenditure of Parkway Maintenance Contract with Trees "R"
Us, Inc., P.O. Box 6014, Wauconda, Illinois in the amount of $400,000.00
(Budgeted Funds — Street Maintenance/Tree Maintenance); and further
recommend to adopt Resolution R-3-16, A RESOLUTION AUTHORIZING
THE EXPENDITURE OF FUNDS UNDER A TREE MAINTENANCE
CONTRAC"I' WITH TREES "R"' US, INC. Motion declared carried as approved
unanimously under Consent Agenda.
Resolution
R-3-16
APPROVE
SECOND YEAR
EXPENDITURE/
CUSTODIAL SVCS.:
Consent
Agenda
Resolution
R-4-16
APPROVE
CONTRACT/
GEOGRAPHICAL
INFORMATION
SYSTEM SVCS.:
Resolution
R-5-16
APPROVE
PURCHASE/
RESPONDER
JACKETS/
FIRE DEPT.:
Consent
Agenda
Resolution
R-7-16
APPROVE
PROMOTIONAL
TESTING
EXPENDITURES/
FIRE DEPT.:
Consent
Agenda
Page 3 of 7 1/4/16
Moved by Robinson and seconded to concur with Staff recommendation to
approve second -year expenditure of Custodial Services Contract with ABC
Commercial Maintenance Services, Inc., 8056 North Milwaukee Avenue, Niles,
Illinois in the amount of $58,500 and Change Order #1 in the amount of
$3,240.00 (Budgeted Funds — Facilities & Grounds Maintenance/Custodial
Services and TIF #1 Downtown/Other Services/Custodial Services); and further
recommend to adopt Resolution R-4-16, A RESOLUTION APPROVING
CHANGE ORDER NO. 1 AND AUTHORIZING AN EXPENDITURE DURIG
CALENDAR YEAR 2016 UNDER THE CONTRACT WITH ABC
COMMERCIAL MAINTENANCE SERVICES, INC., FOR CUSTODIAL
SERVICES. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Sayad and seconded to approve contract with Municipal GIS Partners,
Inc., 701 Lee Street, Des Plaines, Illinois for Geographical Information System
(GIS) Staffing and Services in an amount not -to -exceed $189,398.20 (Budgeted
Funds — General Funds); and adopt Resolution R-5-16, A RESOLUTION
AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A CONTRACT
WITH MUNICIPAL GIS PARTNERS, INC., FOR GEOGRAPHIC
INFORMATION SYSTEM SUPPORT SERVICES. Upon roll call, the vote
was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
Moved by Robinson and seconded to concur with Staff recommendation to
approve purchase of 5.11 responder high -visibility jackets for Fire Department
from low -quote vendor, On Time Embroidery, Inc., 2201 Lively Boulevard, Elk
Grove Village, Illinois in the amount of $251.13 per jacket for a total cost of
$22,351.00 (Source of Funding — Fire Department Donation Escrow Fund); and
further recommend to adopt Resolution R-7-16, A RESOLUTION
AUTHORIZING THE PURCHASE OF EMERGENCY RESPONDER
JACKETS FROM ON TIME EMBROIDERY, INC. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Robinson and seconded to concur with Staff recommendation to
approve promotional testing expenditures in order to establish a list for the rank
of Fire Lieutenant within the Fire Department to be provided by Industrial
Organizational Solutions, Inc., 1127 S. Mannheim Road, Westchester, Illinois at
a Cost of $29,715.00 (Budgeted Funds — Fire & Police Commission/Promotional
Exams); and further recommend to adopt Resolution R-8-16, A RESOLUTION
APPROVING THE PURCHASE OF FIRE PERSONNEL PROMOTIONAL
TESTING SERVICES FROM INDUSTRIAL ORGANIZATIONAL
Resolution
R-8-16
APPROVE
AGR.'S/IDOT/
RAND RD.
SIDEPATH/
ENGINEERING
SVCS.:
Consent
Agenda
Resolution
R-10-16
ADVERTISE BID/
ADD'L HARD
DRIVE
STORAGE/
INFO. TECH.
DEPT.:
Consent
Agenda
ADVERTISE BID/
DATA BACKUP/
INFO. TECH.
DEPT.:
Consent
Agenda
ADVERTISE BID/
O'HARE
PUMPING
STATION
IMPROV.
PROJECT:
Consent
Agenda
WARRANT
REGISTER:
Page 4 of 7 1/4/16
SOLUTIONS, INC. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Robinson and seconded to concur with Staff recommendation to
approve execution of Local Public Agency Agreement for Federal Participation
with IDOT for the Rand Road Sidepath Project with a local match not -to -exceed
$31,670.00 and the execution of the Preliminary Engineering Services
Agreement for Federal Participation with Civiltech Engineering, Inc., 450 East
Devon Avenue, Suite 300, Itasca, Illinois to serve as the Engineering Consultant;
and further recommend to adopt Resolution R-10-16, A RESOLUTION
APPROVING THE EXECUTION OF A LOCAL AGENCY AGREEMENT IN
CONNECTION WITH THE DESIGN AND CONSTRUCTION OF A
SIDEPATH ALONG RAND ROAD. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson and seconded to concur with Staff recommendation to
authorize City Clerk to advertise for bid the Nimble Storage Drive, which
provides for additional hard drive storage for storing City documents. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Robinson and seconded to concur with Staff recommendation to
authorize City Clerk to advertise for bid a Barracuda Backup Appliance which
provides for data backup. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Robinson and seconded to concur with Staff recommendation to
authorize City Clerk to advertise for bid the O'Hare Lake Pumping Station
Improvement Project. Motion declared carried as approved unanimously under
Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
(0i
WARRANT
REGISTER:
(Cont'd)
AUTOMATIC
MUTUAL AID
AGREEMENTS/
FIRE DEPT.:
APPLICATION
FOR GRANT/
REPLACE
BREATHING
APPARATUS/
FIRE DEPT.:
PURCHASE
UNIFORMS/
QUARTERMASTER
SYSTEM/ FIRE
DEPT.:
INTERGOV'L
AGREEMENTS/
BORROWING/
LOANING FIRE
DEPT.
EMERGENCY
RESPONSE
VEHICLES:
ADVERTISE BID/
FIRE ENGINE/
Page 5 of 7 1/4/16
Moved by Haugeberg and seconded to recommend to the City Council approval
of the January 4, 2016 — Warrant Register, in the total amount of $4,863,518.18;
and further recommend that Resolution R-11-16 be adopted at appropriate time
this evening. Motion declared carried.
Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding
updates of automatic aid agreements and answered questions from the Aldermen.
Moved by Haugeberg and seconded to recommend to the City Council approval
of Resolution R-12-16 at appropriate time this evening. Motion declared carried.
Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding
application for a FIRE Act Grant for self-contained breathing apparatus and
answered questions from the Aldermen. Moved by Rodd and seconded to
recommend to the City Council approval of Resolution R-13-16 at appropriate
time this evening. Motion declared carried.
Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding
approval of uniform purchases to initiate a Quartermaster System in the Fire
Department from On Time Embroidery, Inc. and answered questions from the
Aldermen.
Moved by Haugeberg and seconded to recommend to the City Council approval
of Resolution R-9-16 at appropriate time this evening. Motion declared carried.
Chief Wax requested permission from the City Council to use the new "DP" logo
on the new fire department uniforms. Following discussion, moved by Smith and
seconded to direct Staff to proceed to have the new Fire Department uniforms
embroidered with the new "DP" logo. Motion declared carried. Aldermen
Haugeberg, Sayad and Chester did not agree.
Moved by Haugeberg and seconded to defer the decision regarding use of the
new "DP" logo. Alderman Haugeberg withdrew her motion and Alden -nen
Chester withdrew his second.
Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding
intergovernmental hold -harmless agreements with Arlington Heights and Niles
providing for borrowing and loaning of emergency response vehicles and
answered questions from the Aldermen.
Moved by Chester and seconded to recommend to the City Council approval of
Resolution R-6-16 at appropriate time this evening. Motion declared carried.
Fire Chief Wax reviewed his Memorandum dated December 22, 2015 regarding
a request to authorize the City Clerk to advertise for hid a fire engine/triple-
Page6of7 1/4/16
TRIPLE -COMB. combination pumper pursuant to the specifications established and answered
PUMPER: questions from the Aldermen.
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-11-16
AUTOMATIC
MUTUAL AID
AGREEMENTS/
FIRE DEPT.:
Resolution
R-12-16
APPLICATION
FOR GRANT/
REPLACE
BREATHING
APPARATUS/
FIRE DEPT.:
Resolution
R-13-16
Moved by Rodd and seconded to authorize the City Clerk to advertise for bid a
fire engine/triple-combination pumper. Motion declared carried.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Moved by Smith and seconded to concur with recommendation of Committee of
the Whole to adopt Resolution R-11-16, BE IT RESOLVED BY THE CITY
COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING
BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY
CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR
SAME. Total: $4,863,518.18. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
Moved by Sayad and seconded to concur with recommendation of Committee of
the Whole to adopt Resolution R-12-16, A RESOLUTION APPROVING
AUTOMATIC AID RENEWAL AGREEMENTS BETWEEN THE CIT OF
DES PLAINES AND THE NORTH MAINE FIRE PROTECTION DISTRICT,
CITY OF PARK RIDGE, VILLAGE OF ROSEMONT, ELK GROVE
VILLAGE, AND VILLAGE OF MOUNT PROSPECT. Upon roll call, the vote
was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Brookinan
Motion declared carried.
Moved by Sayad and seconded to concur with recommendation of Committee of
the Whole to adopt Resolution R-13-16, A RESOLUTION AUTHORIZING AN
APPLICATION FOR A GRANT AND PLEDGING $80,000.00 IN CITY
FUNDS FOR THE PURCHASE OF BREATHING APPARATUS
EQUIPMENT. Motion declared carried.
PURCHASE
UNIFORMS/
QUARTERMASTER
SYSTEM/
FIRE DEPT.:
Resolution
R-9-16
INTERGOV'L
AGREEMENTS/
BORROWING/
LOANING FIRE
DEPT.
EMERGENCY
RESPONSE
VEHICLES:
Resolution
R-6-16
ADVERTISE BID/
FIRE ENGINE/
TRIPLE -COMB.
PUMPER:
Page7of7 1/4/16
Moved by Sayad and seconded to concur with recommendation of Committee of
the Whole to adopt Resolution R-9-16, A RESOLUTION AUTHORIZING THE
PURCHASE OF FIRE DEPARTMENT UNIFORMS FROM ON TIME
EMBROIDERY, INC. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
Moved by Smith and seconded to concur with recommendation of Committee of
the Whole to direct Staff to proceed to have the new Fire Department uniforms
embroidered with the new "DP" logo. Upon roll call, the vote was:
AYES: 5 -Robinson, Rodd,
Smith, Charewicz, Bogusz
NAYS: 3-Haugeberg, Sayad, Chester
ABSENT: 1 -Brookman
Motion declared carried.
Moved by Sayad and seconded to adopt Resolution R-6-16, A RESOLUTION
APPROVING HOLD HARMLESS AGREEMENTS BETWEEN THE CITY
OF DES PLAINES AND THE VILLAGES OF NILES AND ARLINGTON
HEIGHTS FOR THE SHARING OF FIRE EQUIPMENT. Upon roll call, the
vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
Moved by Sayad and seconded to authorize the City Clerk to advertise for bid a
fire engine/triple-combination pumper. Motion declared carried.
ADJOURNMENT: Moved by Chester and seconded that the regular meeting of the City Council
adjourn. Motion declared carried. Meeting adjourned at 8:49 p.m.
APPROVED BY ME THIS
DAY OF
, 20
Matthelk r'
e Bog : # OR
t
Gloria J. Ludwig, MMC — CITY CLERK