05/16/2016CALL TO
ORDER:
ROLL CALL:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, MAY 16, 2016
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Deputy City Clerk Peterson at 7:00 p.m. in the Eleanor
Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday,
May 16, 2016.
Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad,
Chester, Smith and Charewicz. Aldermen Haugeberg and Brookman were
absent.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Fire Chief Wax, Deputy Police Chief Zaprzalka, Director of Public Works and Engineering
Oakley, and General Counsel Friedman.
MAYOR
PRO TEM:
PRAYER AND
PLEDGE:
PROCLAMATION
CITIZEN PART.:
Deputy City Clerk Peterson announced that Mayor Bogusz is absent from
tonight's meeting and requested a motion to appoint a Mayor Pro Tem for this
meeting only.
Moved by Chester, seconded by Robinson, to appoint Alderman Sayad as Mayor
Pro Tem. Upon roll call, the vote was:
AYES: 6 -Robinson, Rodd, Sayad, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 2-Haugeberg, Brookman
Motion declared carried.
The opening prayer was given by Deputy City Clerk Peterson, followed by the
Pledge of Allegiance to the Flag of the United States of America.
Mayor Pro Tem Sayad presented a Proclamation to Deputy Police Chief
Zaprzalka declaring May 15th through May 21' as National Police Week
Mr. Wayne Serbin addressed the City Council stating that the City is lucky to
have the casino, which helps pay for our infrastructure improvements; due to the
situation in Springfield, we should be cautious with our reserves.
Mr. Tim Darrey addressed the City Council stating that May 21St -27th is National
Safe Boating week; the National Coast Guard auxiliary is located in Des Plaines;
he reviewed their mission, accomplishments and volunteer services.
Mr. Walter Korber addressed the City Council stating that there should be speed
bumps in the Forest School area; drivers are going too fast.
CONSENT
AGENDA:
ADOPT
AMENDMENT/
FLOOD
CONTROL:
Consent
Agenda
Ordinance
M-15-16
LEE & PERRY
SIGNALIZATION
PROJECT ENG.
COST ADJ:
Consent
Agenda
Resolution
R-83-16
AWARD
BID/PARKING
STRUCTURE
MAIN. REPAIRS:
Consent
Agenda
Resolution
R-84-16
Page 2 of 5 5/16/16
Motion by Chester, seconded by Robinson, to establish the Consent Agenda
except for Item 10. Motion declared carried.
Motion by Rodd, seconded by Chester, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 6-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 2-Haugeberg, Brookman
Motion declared carried.
Staff recommendations and requests were approved; Resolutions R-83-16, R-84-
16, R-85-16, R-86-16, R-88-16 and R-89-16 were adopted; Ordinance M-15-16
was placed on First Reading and Ordinances Z-7-16 and Z-8-16 were adopted.
Moved by Rodd, seconded by Chester, to concur with Staff recommendation to
approve amendment to Title 14, "Flood Control", of the Des Plaines City Code
at the recommendation of the Federal Emergency Management Agency (FEMA)
in order to conform to requirements of the National Flood Insurance Program
(NFIP); and further recommend to place on First Reading Ordinance M-15-16,
AN ORDINANCE AMENDING TITLE 14 OF THE DES PLAINES CITY
CODE REGARDING FLOOD CONTROL REGULATION. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Chester, to concur with Staff recommendation to
approve Local Public Agency Amendment for Federal participation with IDOT
and supplement to the Construction Engineering Services Agreement for Federal
participation with Gewalt Hamilton Associates, 625 Forest Edge Drive, Vernon
Hills, IL in the not -to -exceed amount of $30,068.71 with the City share being
$6,014.00 after reimbursement from the STP Grant for the U.S. 12/45 at Perry
Street signalization project (Source of Funding — Capital Projects Fund); and
further recommend to adopt Resolution R-83-16, A RESOLUTION
APPROVING THE EXECUTION OF A LOCAL AGENCY AGREEMENT
AMENDMENT AND AN ENGINEERING SERVICES AGREEMENT
SUPPLEMENT IN CONNECTION WITH THE LEE -PERRY
SIGNALIZATION PROJECT. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Rodd, seconded by Chester, to concur with Staff recommendation to
award bid for the 2016 Parking Structure Maintenance Repairs Contract to J. Gill
and Company, 236 East 161' Place, South Holland, IL in the amount of
$343.320.00 (Budgeted Funds — TIF District #1/R&M Buildings & Structures);
and further recommend to adopt Resolution R-84-16, A RESOLUTION
APPROVING A CONTRACT WITH J. GILL AND COMPANY FOR
PARKING STRUCTURE REPAIRS. Motion declared carried. As approved
unanimously under Consent Agenda.
APPROVE
AQUISITION/
1991 BIG BEND:
Consent
Agenda
Resolution
R-85-16
APPROVE
AMENDMENT/
MWRD OPEN
SPACE FLOOD
PARCELS:
Consent
Agenda
Resolution
R-86-16
AWARD BID/
LOG LOADER
TRUCK::
Consent
Agenda
Resolution
R-88-16
REJECT
BIDS/SEWER
TELEVISING
TRUCK:
Consent
Agenda
Resolution
R-89-16
ORDINANCE
Z-7-16/
MAP
AMENDMENT/
1383 PROSPECT:
Consent
Agenda
Page 3 of 5 5/16/16
Moved by Rodd, seconded by Chester, to concur with Staff recommendation to
approve the acquisition of 1991 Big Bend Drive in the amount of $275,500.00
(Reference R-134-15 for Hazard Mitigation Grant Program
Agreement)(Budgeted Funds — Grant Funded Projects with reimbursement
through the FEMA Hazard Mitigation Grant 4116; and further recommend to
adopt Resolution R-85-16, A RESOLUTION AUTHORIZING THE
PURCHASE OF THE PROPERTY LOCATED AT 1991 BIG BEND DRIVE,
DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Rodd, seconded by Chester, to concur with Staff recommendation to
approve amendment to the September 8, 2015 Intergovernmental Agreement
with the Metropolitan Water Reclamation District (MWRD) regarding the
acquisition, conservation and maintenance of open space of certain flood prone
parcels of property in connection with the FEMA Hazard Mitigation Grant
Buyout Program, and further recommend to adopt Resolution R-86-16, A
RESOLUTION AUTHORIZING AN AMENDMENT TO AN AGREEMENT
WITH THE METROPOLITAN WATER RECLAMATION DISTRICT OF
GREATER CHICAGO. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Rodd, seconded by Chester, to concur with Staff recommendation to
award bid for Log Loader Truck per specifications to sole bidder, Runnion
Equipment Company, 7950 West 47th Street, Lyons, IL in the amount of
$187,361.00 (Budgeted Funds — Vehicle Replacement Fund); and further
recommend to adopt Resolution R-88-16, A RESOLUTION AUTHORIZING
THE PURCHASE OF LOG LOADER TRUCK FROM RUNNION
EQUIPMENT COMPANY. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Rodd, seconded by Chester, to reject all bids received Friday, April
1, 2016 for the Sewer Televising Truck Replacement and authorize the City
Clerk to re -bid item with revisions to specifications; and further recommend to
adopt Resolution R-89-16, A RESOLUTION REJECTING ALL BIDS FOR
THE PURCHSE OF A SEWER TELEVISING TRUCK. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Chester, to approve adopt Ordinance Z-7-16, AN
ORDINANCE APPROVING A ZONING MAP AMENDMENT REZOING
THE PROPERTY LOCATED AT 1383 PROSPECT AVENUE, DES PLAINES,
ILLINOIS FROM THE C-1 NEIGHBORHOOD SHOPPING DISTRICT TO
THE R-1 SINGLE-FAMILY RESIDENTIAL DISTRICT. (CASE #16 -008 -
MAP). Motion declared carried as approve unanimously under Consent Agenda.
Page 4 of 5 5/16/16
ORDINANCE Moved by Rodd, seconded by Chester, to adopt Ordinance Z-8-16, AN
Z-8-16/ ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR A CHILD
COND. USE/275 CARE CENTER IN THE C-1 ZONING DISTRICT AT 275 THACKER
THACKER: STREET, DES PLAINES, ILLINOIS. (CASE #16 -011 -CU). Motion declared
Consent carried as approved unanimously under Consent Agenda.
Agenda
MINUTES: Moved by Rodd, seconded by Chester, to approve minutes of the Regular
Consent Meeting of the City Council held May 2, 2016. Motion declared carried as
Agenda approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Chester, to approve minutes of the Closed Session
Meeting of the City Council held May 2, 2016. Motion declared carried as
approve unanimously under Consent Agenda.
MAYOR PRO TEM SAYAD DECLARED THAT THE CITY COUNCIL
WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
WARRANT Alderman Sayad stated that he objects to paying the invoices from Holland &
REGISTER: Knight.
VICTORY
GARDEN:
Moved by Rodd, seconded by Chester, to recommend to the City Council
approval of the May 16, 2016 — Warrant Register, in the total amount of
$2,207,437.51; and further recommend that Resolution R-87-16 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY SERVICES — Alderman Chester, Chair
Alderman Chester led a discussion regarding the establishment of a "Victory
Garden" on a City owned site.
Mr. Ken Schaefer delivered a presentation regarding the garden at Oakton
Community College; 75% of the produce grown goes to the local food pantries.
Mr. Frank Finkelman addressed the City Council stating that he admires the ideas
for a garden, but the focus should be on rebuilding the flower planters
Alderman Chester will continue to gather more information regarding a possible
Victory Garden and present it to the City Council at a later date.
MAYOR PRO TEM SAYAD ASSUMED THE CHAIR AND DECLARED
THE CITY COUNCIL BACK IN SESSION
Page 5 of 5 5/16/16
WARRANT Moved by Smith, seconded by Chester, to concur with recommendation of
REGISTER: Committee of the Whole to adopt Resolution R-87-16, BE IT RESOLVED BY
Resolution THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
R-82-16 FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $2,207,437.51. Upon roll call, the vote was:
AYES: 6 -Robinson, Rodd, Sayad, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 2-Haugeberg, Brookman
Motion declared carried.
ADJOURNMENT: Moved by Chester, seconded by Rodd, that the regular meeting of the City
Council adjourn. Motion declared carrie . - g adjourned at 8:22 p.m.
Na' y Peterson — DEPUTY CITY CLERK
APPROVED BY ME THIS IQ