05/16/2016
Monday, May 16, 2016
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PROCLAMATION
NATIONAL POLICE WEEK – MAY 15TH – 21ST, 2016
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
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CONSENT AGENDA
1. Approve Amendment to Title 14, “Flood Control”, of the Des Plaines City Code at the Recommendation of
the Federal Emergency Management Agency (FEMA) in Order to Conform to Requirements of the National
Flood Insurance Program (NFIP)
1a. ORDINANCE M-15-16/Des Plaines City Code - Title 14 Amendment
2. Approve Local Public Agency Amendment for Federal Participation with IDOT and Supplement to the
Construction Engineering Services Agreement for Federal Participation with Gewalt Hamilton Associates, 625
Forest Edge Drive, Vernon Hills, IL in the Not-to-Exceed Amount of $30,068.71 with the City Share being
$6,014.00 after Reimbursement from the STP Grant for the U.S. 12/45 at Perry Street Signalization Project.
Source of Funding – Capital Projects Fund.
2a. RESOLUTION R-83-16/Lee & Perry Street Signalization Project Construction Engineering Cost Adjustment
3. Award Bid for the 2016 Parking Structure Maintenance Repairs Contract to J. Gill and Company, 236 East
161st Place, South Holland, IL in the Amount of $343,320. Budgeted Funds – TIF District #1/R&M Buildings
& Structures.
3a. RESOLUTION R-84-16/Bid Award – 2016 Parking Structure Maintenance Repairs
4. Approve the Acquisition of 1991 Big Bend Drive in the Amount of $275,500 (Reference R-134-15 for Hazard
Mitigation Grant Program Agreement). Budgeted Funds – Grant Funded Projects with Reimbursement
through the FEMA Hazard Mitigation Grant 4116.
4a. RESOLUTION R-85-16/FEMA Hazard Mitigation Grant Property Acquisition – 1991 Big Bend Drive
5. Approve Amendment to the 9/8/2015 Intergovernmental Agreement with the Metropolitan Water Reclamation
District (MWRD) Regarding the Acquisition, Conservation, and Maintenance of Open Space of Certain
Flood-Prone Parcels of Property in Connection with the FEMA Hazard Mitigation Grant Buyout Program
5a. RESOLUTION R-86-16/Amendment to 9/8/2015 IGA with the MWRD
6. Award Bid for Log Loader Truck per Specifications to Sole Bidder Runnion Equipment Company, 7950 West
47th Street, Lyons, IL in the Amount of $187,361. Budgeted Funds – Vehicle Replacement Fund.
6a. RESOLUTION R-88-16/Bid Award – Log Loader
7. Reject All Bids Received Friday, April 1, 2016 for the Sewer Televising Truck Replacement and Authorize
the City Clerk to Re-Bid Item with Revisions to Specifications
7a. RESOLUTION R-89-16/Reject all Bids Received for Sewer Televising Truck Replacement and Re-Bid Item
8. SECOND READING – ORDINANCE Z-7-16/Approve Map Amendment from C-1 to R-1, 1383 Prospect
Avenue, Case #16-008-MAP
9. SECOND READING – ORDINANCE Z-8-16/Approve Conditional Use Permit for Child Care Center at 275
Thacker Street, Case #16-011-CU
10. Minutes/Regular Meeting – May 2, 2016
11. Minutes/Closed Session – May 2, 2016
END OF CONSENT AGENDA
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COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION – Alderman Don Smith, Chair
a. Warrant Register in the Amount of $2,207,437.51 – RESOLUTION R-87-16
2. COMMUNITY SERVICES – Alderman Malcolm Chester, Chair
a. Discussion of Establishing a “Victory Garden”
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER “NEW BUSINESS”
UNFINISHED BUSINESS
N/A
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-87-16/Warrant Register in the amount of $2,207,437.51
MANAGER’S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the
meeting(s) or facilities, contact the ADA Coordinator at 3 91-5486 to allow the City to make reasonable accommodations for these
persons.
Page 1 of 2
Page 2 of 2
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: May 4, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Flood Control Regulations, Revisions to Title 14 of the City Code
Issue: The City participates in the National Flood Insurance Program (NFIP) that is administered by the
Federal Emergency Management Agency (FEMA). The NFIP provides subsidized flood insurance for
properties within communities that remain in good standing with the program. A requirement of the program
is to keep a community’s flood plain ordinance current and consistent with the NFIP’s minimum requirements.
Analysis: Our flood plain ordinance is found in Title 14, Chapter 1 of the City Code: Flood Control Regulations.
The proposed revisions are consistent with recommendations by FEMA, the Illinois Department of Natural
Resources (IDNR), and the Metropolitan Water Reclamation District’s (MWRD) recent Watershed Management
Ordinance.
Recommendation: We recommend adoption of the attached ordinance that reflects the recommendations made
by FEMA, IDNR and MWRD.
Attachment:
Ordinance M-15-16
MEMORANDUM
Page 1 of 54
1
CITY OF DES PLAINES
ORDINANCE M - 15 - 16
AN ORDINANCE AMENDING TITLE 14 OF THE DES
PLAINES CITY CODE REGARDING FLOOD CONTROL
REGULATIONS.
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, Title 14 of the City Code of the City of Des Plaines, as amended ("City
Code"), regulates construction in floodplains and floodways; and
WHEREAS, The City participates in the National Flood Insurance Program (NFIP) that
is overseen by the Federal Emergency Management Agency (FEMA).
WHEREAS, as part of its duties in administering the NFIP, FEMA conducts Community
Assistance Visits, during which the Agency reviews the participating communities’ floodplain
regulations to ensure their compliance with the NFIP’s requirements; and
WHEREAS, in anticipation of FEMA’s next Community Assitance Visit to the City, the
City’s engineering staff has consulted with both FEMA and the Illinois Department of Natural
Resources (IDNR) on amendments to Title 14 that would be required to bring Title 14 into full
compliance with both agencies’ regulations and goals; and
WHEREAS, the City Council has determined that it is necessary and in the best interest
of the City to amend Title 14 of the City Code as set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Ordinance as the findings of the City Council.
SECTION 2: FLOOD CONTROL REGULATIONS. The City Council amends Title
14 of the City Code as set forth in Exhibit A attached to and, by this reference, made a part of this
Ordinance.
SECTION 3: EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage, approval, and publication in pamphlet form according to law.
PASSED this day of , 2016
APPROVED this day of , 2016
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2
VOTE: Ayes Nays Absent
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
____ day of _______________, 2016
CITY CLERK Peter M. Friedman, General Counsel
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Exhibit A -Page 1
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EXHIBIT A
Title 14 Flood Control
Chapter 1
FLOOD CONTROL REGULATIONS
14-1-1: PURPOSE:
This chapter is enacted pursuant to the police powers granted to this city by 65 Illinois Compiled
Statutes 5/1-2-1, 5/11-12-12, 5/11-30-2, 5/11-30-8, and 5/11-31-2 by the Illinois constitution for
the public health, safety and welfare of its citizens.
The purpose of this chapter is to maintain this city's eligibility in the national flood insurance
program; to minimize potential losses due to periodic flooding including loss of life, loss of
property, health and safety hazards, disruption of commerce and governmental services,
extraordinary public expenditures for flood protection and relief, and impairment of the tax base,
all of which adversely affect the public health, safety and general welfare; and to preserve and
enhance the quality of surface waters, conserve economic and natural values and provide for the
wise utilization of water and related land resources. This chapter is adopted to accomplish the
following specific purposes:
A. To meet the requirements of 615 Illinois Compiled Statutes 5/18g, the rivers, lakes and streams
act.
B. To assure that new development does not increase the flood or drainage hazards to others, or
create unstable conditions susceptible to erosion.
C. To protect new buildings and major improvements to buildings from flood damage.
D. To protect human life and health from the hazards of flooding.
E. To lessen the burden on the taxpayer for flood control projects, repairs to flood damaged public
facilities and utilities and flood rescue and relief operations.
F. To make federally subsidized insurance available for property in the city by fulfilling the
requirements of the national flood insurance program.
G. To comply with the rules and regulations of the national flood insurance program codified as
44 CFR 59-79, as amended.
H. To protect, conserve and promote the orderly development of land and water resources.
I. To preserve the natural characteristics of watercourses and floodplains in order to moderate
flood and stormwater impacts, improve water quality, reduce soil erosion, protect aquatic and
Page 4 of 54
Exhibit A -Page 2
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riparian habitat, provide recreational opportunities, provide aesthetic benefits and enhance
community and economic development.
14-1-2: DEFINITIONS:
For the purpose of this chapter, the following definitions are adopted:
ACCESSORY STRUCTURE: A nonhabitable structure which is on the same parcel of property
as the principal structure to be insured and the use of which is incidental to the use of the principal
structure.
ACT: An act in relation to the regulation of the rivers, lakes and streams of the state of Illinois,
615 Illinois Compiled Statutes 5/5 et seq.
APPLICANT: Any person, firm, corporation or agency which submits an application.
APPROPRIATE USE: Only uses of the designated floodway are permissible and will be
considered for permit issuance. The only uses that will be allowed are as specified in subsection
14-1-7B of this chapter.
BASE FLOOD: The flood having a one percent (1%) probability of being equaled or exceeded in
any given year. The base flood is also known as the 100-year frequency flood event. Application
of the base flood elevation at any location is defined in section 14-1-5 of this chapter.
BASE FLOOD ELEVATION (BFE): The elevation in relation to mean sea level of the crest of
the base flood.
BASEMENT: That portion of the building having its floor subgrade (below ground level) on all
sides.
BUILDING: A structure that is principally aboveground and is enclosed by walls and a roof. This
term includes a gas or liquid storage tank, a manufactured home, mobile home or a prefabricated
building. This term also includes recreational vehicles and travel trailers to be installed on a site
for more than one hundred eighty (180) days.
CHANNEL: Any river, stream, creek, brook, branch, natural or artificial depression, ponded area,
flowage, slough, ditch, conduit, culvert, gully, ravine, wash or natural or manmade drainageway,
which has a definite bed and banks or shoreline, in or into which surface or ground water flows,
either perennially or intermittently.
CHANNEL MODIFICATION: Alteration of a channel by changing the physical dimensions or
materials of its bed or banks. Channel modification includes damming, riprapping (or other
armoring), widening, deepening, straightening, relocating, lining and significant removal of
bottom or woody vegetation. Channel modification does not include the clearing of dead or dying
vegetation, debris or trash from the channel. Channelization is a severe form of channel
modification typically involving relocation of the existing channel (e.g., straightening).
Page 5 of 54
Exhibit A -Page 3
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COMPENSATORY STORAGE: An artificially excavated, hydraulically equivalent volume of
storage within the SFHA used to balance the loss of natural flood storage capacity when artificial
fill or structures are placed within the floodplain. The uncompensated loss of natural floodplain
storage can increase off site floodwater elevations and flows.
CONDITIONAL APPROVAL OF A DESIGNATED FLOODWAY MAP CHANGE:
Preconstruction approval by IDNR/OWR and FEMA of a proposed change to the floodway map.
This preconstruction approval, pursuant to this chapter, gives assurances to the property owner
that once an appropriate use is constructed according to permitted plans, the floodway map can be
changed, as previously agreed, upon review and acceptance of as built plans.
CONDITIONAL LETTER OF MAP REVISION (CLOMR): A letter which indicates that FEMA
will revise base flood elevations, flood insurance rate zones, flood boundaries or floodway as
shown on an effective flood hazard boundary map or flood insurance rate map, once the as built
plans are submitted and approved.
CONTROL STRUCTURE: A structure designed to control the rate of flow that passes through the
structure, given a specific upstream and downstream water surface elevation.
CRITICAL FACILITY: Any facility which is critical to the health and welfare of the population
and, if flooded, would create an added dimension to the disaster. Damage to these critical facilities
can impact the delivery of vital services, can cause greater damage to other sectors of the
community, or can put special populations at risk. Examples of critical facilities where flood
protection should be required include emergency services facilities (such as fire and police
stations), schools, hospitals, retirement homes and senior care facilities, major roads and bridges,
critical utility sites (telephone switching stations or electrical transformers), and hazardous
material storage facilities (chemicals, petrochemicals, hazardous or toxic substances). Examples
of critical facilities where flood protection is recommended include sewage treatment plants, water
treatment plants, and pumping stations.
DAM: All obstructions, wall embankments or barriers, together with their abutments and
appurtenant works, if any, constructed for the purpose of storing or diverting water or creating a
pool. Dams may also include weirs, restrictive culverts or impoundment structures. Underground
water storage tanks are not included.
DESIGNATED FLOODWAY: The channel, including on stream lakes, and that portion of the
floodplain adjacent to a stream or watercourse, generally depicted on the FEMA FIRM map, which
is needed to store and convey the existing 100-year frequency flood discharge with no more than
a 0.1 foot increase in stage due to the loss of flood conveyance or storage, and no more than a ten
percent (10%) increase in velocities.
A. The floodways are designated for on the countywide flood insurance rate map of Cook County
prepared by FEMA and dated August 19, 2008. When two (2) floodway maps exist for a
waterway, the more restrictive floodway limit shall prevail.
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Exhibit A -Page 4
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B. The floodways for those parts of unincorporated Cook County that are within the extraterritorial
jurisdiction of the city of Des Plaines that may be annexed into the city of Des Plaines are
designated for the Des Plaines River, Prairie Creek, Farmers Creek, Willow Creek, Weller
Creek, and Feehanville Ditch on the countywide flood insurance rate map prepared by FEMA
and dated August 19, 2008.
C. To locate the designated floodway boundary on any site, the designated floodway boundary
should be scaled off the designated floodway map and located on a site plan, using reference
marks common to both maps. Where interpretation is needed to determine the exact location
of the designated floodway boundary, IDNR/OWR should be contacted for the interpretation.
DETACHED SINGLE-FAMILY GARAGE AND SHED: A structure or structures used for the
storage of motor vehicles or other storage incidental to the principal use and which is independent,
freestanding and not structurally attached to the principal structure.
DEVELOPMENT: Any manmade change to real estate, including:
A. Construction, reconstruction, repair, or placement of a building or any addition to a building;
B. Installing a manufactured home on a site, preparing a site for a manufactured home, or
installing a travel trailer or recreational vehicle on a site for more than one hundred eighty
(180) days. If the travel trailer or recreational vehicle is on site for more than one hundred
eighty (180) days, it must be fully licensed and ready for highway use;
C. Drilling, mining, installing utilities, construction of roads, bridges, or similar projects;
D. Demolition of a structure or redevelopment of a site;
E. Clearing of land as an adjunct of construction;
F. Construction or erection of levees, walls, fences, dams, or culverts; channel modification;
filling, dredging, grading, excavating, paving, or other nonagricultural alterations of the ground
surface; storage of materials; deposit of solid or liquid waste;
G. Any other activity of man that might change the direction, height, or velocity of flood or surface
water, including extensive vegetation removal;
H. Substantial improvement of an existing building;
I. Development does not include routine maintenance of existing buildings and facilities such as
reroofing or resurfacing of roads or driveway replacement when there is no increase in
elevation, or gardening, plowing, and similar agricultural practices that do not involve filling,
grading, or construction of levees.
ELEVATION CERTIFICATES: A form published by FEMA that is used to certify the elevation
to which a building has been elevated. Required with any new building or building addition in
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Exhibit A -Page 5
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development within the 100-year floodplain that requires the issuance of a Building Permit
by the City or as directed by the Director of Public Works and Engineering.
EROSION: The general process whereby soils are moved by flowing water or wave action.
EXEMPT ORGANIZATIONS: Organizations which are exempt from this chapter per Illinois
Compiled Statutes including state, federal or local units of government.
EXISTING MANUFACTURED HOME PARK OR SUBDIVISION: A manufactured home park
or subdivision for which the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the
construction of streets, and either final site grading or the pouring of concrete pads) has been
completed before April 1, 1990.
EXPANSION TO AN EXISTING MANUFACTURED HOME PARK OR SUBDIVISION: The
preparation of additional sites by the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including the installation of utilities, the construction of
streets, and either final site grading or the pouring of concrete pads).
FEMA: Federal emergency management agency and its regulations at 44 CFR 59-79, as amended.
FLOOD: A general and temporary condition of partial or complete inundation of normally dry
land areas from overflow of inland or tidal waves, or the unusual and rapid accumulation or runoff
of surface waters from any source.
FLOOD FREQUENCY: A period of years, based on a statistical analysis, during which a flood of
a stated magnitude may be expected to be equaled or exceeded.
FLOOD FRINGE: That portion of the floodplain outside of the regulatory floodway.
FLOOD INSURANCE RATE MAP (FIRM): A map prepared by FEMA that depicts the special
flood hazard area (SFHA) within a community. This map includes insurance rate zones and
floodplains and may or may not depict floodways.
FLOOD INSURANCE STUDY (FIS): An examination, evaluation and determination of flood
hazards and, if appropriate, corresponding water surface elevations.
FLOOD PROTECTION ELEVATION (FPE): The elevation of the base flood or 100-year
frequency floods plus one foot (1’) two feet (2') of freeboard at any given location in the SFHA.
FLOODPLAIN: That land typically adjacent to a body of water with ground surface elevations at
or below the base flood or the 100-year frequency flood elevation. Floodplains may also include
detached special flood hazard areas, ponding areas, etc. The floodplain is also known as the special
flood hazard area (SFHA). The floodplains are those lands within the jurisdiction of the city that
are subject to inundation by the base flood or 100-year frequency flood. The SFHAs of the city of
Des Plaines are generally identified as such on map 17031C panels 0208J, 0209J, 0212J, 0214J,
Page 8 of 54
Exhibit A -Page 6
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0216J, 0217J, 0218J, 0219J, 0236J, 0238J, 0356J, 0357J, 0376J dated August 19, 2008,
respectively, of the countywide flood insurance rate map for Cook County prepared by the federal
emergency management agency.
The SFHAs for those parts of unincorporated Cook County that are within the one and one-half
(11/2) mile extraterritorial jurisdiction of Des Plaines and may be annexed into the city of Des
Plaines are designated for Weller Creek, Des Plaines River, Prairie Creek and Farmers Creek on
map 17031C and panels 0207J, 0228J, 0229J dated August 19, 2008, respectively, of the
countywide flood insurance rate map for Cook County prepared by the federal emergency
management agency.
FLOODPROOFING: Any combination of structural and nonstructural additions, changes or
adjustments to structures which reduce or eliminate flood damage to real estate or improved real
property, water and sanitary facilities, structures and their contents.
FLOODPROOFING CERTIFICATE: A form published by the federal emergency management
agency that is used to certify that a building has been designed and constructed to be structurally
dry floodproofed to the flood protection elevation.
FLOODWAY: See definition of Designated Floodway.
HISTORIC STRUCTURE: Any structure that is:
A. Listed individually in the National Register of Historic Places or preliminarily determined by
the secretary of tethe interior as meeting the requirements for individual listing on the national
register.
B. Certified or preliminarily determined by the secretary of the interior as contributing to the
historic district or a district preliminarily determined by the secretary to qualify as a registered
historic district.
C. Individually listed on the State Inventory of Historic Places by the Illinois historic preservation
agency.
D. Individually listed on a local inventory of historic places that has been certified by the Illinois
historic preservation agency.
HYDRAULICALLY EQUIVALENT COMPENSATORY STORAGE: Compensatory
storage that can be shown by hydrologic and hydraulic analysis to off-set the increase in
flood elevations caused by a development.
HYDROLOGIC AND HYDRAULIC CALCULATIONS: Engineering analysis, which determine
expected flood flows and flood elevations based on land characteristics and rainfall events.
IDNR/OWR: Illinois department of natural resources, office of water resources.
Page 9 of 54
Exhibit A -Page 7
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LETTER OF MAP AMENDMENTS (LOMA): Official determination by FEMA that a specific
structure is not in a 100-year flood zone; amends the effective FIRM.
LETTER OF MAP REVISION (LOMR): Letter that revises base flood or 100-year frequency
flood elevations, flood insurance rate zones, flood boundaries or floodways as shown on an
effective FIRM.
LOWEST FLOOR: The lowest floor of the lowest enclosed area (including basement). An
unfinished or flood resistant enclosure usable solely for parking of vehicles, building access or
storage, in an area other than a basement area is not considered a building's lowest floor; provided
that such enclosure is not built so as to render the structure in violation of the applicable
nonelevation design requirements of this chapter.
MANUFACTURED HOME: A structure, transportable in one or more sections, which is built on
a permanent chassis and is designated for use with or without a permanent foundation when
connected to the required utilities. The term "manufactured home" also includes park trailers,
travel trailers and other similar vehicles placed on site for more than one hundred eighty (180)
days. The term "manufactured home" does not include a "recreational vehicle".
MANUFACTURED HOME PARK OR SUBDIVISION: A parcel (or contiguous parcels) of land
divided into two (2) or more manufactured home lots for rent or sale.
MARKET VALUE: Current value of building only, as determined by an Illinois licensed
appraiser.
MITIGATION: Mitigation includes those measures necessary to minimize the negative effects,
which floodplain development activities might have on the public health, safety and welfare.
Examples of mitigation include excavation of compensatory storage, soil erosion, sedimentation
control, and channel restoration. Mitigation may also include those activities taken to reduce a
structure's susceptibility to flooding.
NAVD 88: National American vertical datum of 1988. NAVD 88 supersedes the national geodetic
vertical datum of 1929 (NGVD).
NATURAL: When used in reference to channels means those channels formed by the existing
surface topography of the earth prior to changes made by man. A natural stream tends to follow a
meandering path; its floodplain is not constrained by levees; the area near the bank has not been
cleared, mowed or cultivated; the stream flows over soil and geologic materials typical of the area
with no substantial alteration of the course or cross section of the stream caused by filling or
excavating. A modified channel may regain some natural characteristics over time as the channel
meanders and vegetation is reestablished. Similarly, a modified channel may be restored to more
natural conditions by man through regrading and revegetation.
NEW CONSTRUCTION: Structures for which the start of construction commenced on or after
Page 10 of 54
Exhibit A -Page 8
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the effective date of a floodplain management regulation adopted by a community and includes
any subsequent improvements to such structures.
OWR: Illinois department of natural resources, office of water resources.
ORDINARY HIGH WATER MARK (OHWM): The point on the bank or shore up to which the
presence and action of surface water is so continuous so as to leave a distinctive mark such as by
erosion, destruction or prevention of terrestrial vegetation, predominance of aquatic vegetation or
other easily recognized characteristics.
PUBLIC BODIES OF WATERS: All open public streams and lakes capable of being navigated
by watercraft, in whole or in part, for commercial uses and purposes, and all lakes, rivers, and
streams which in their natural condition were capable of being improved and made navigable, or
that are connected with or discharge their waters into navigable lakes or rivers within, or upon the
borders of the state of Illinois, together with all bayous, sloughs, backwaters, and submerged lands
that are open to the main channel or body of water directly accessible thereto.
PUBLIC FLOOD CONTROL PROJECT: A flood control project, which will be operated and
maintained by a public agency to reduce flood damages to existing buildings and structures,
including a hydrologic and hydraulic study of the existing and proposed conditions of the
watershed. Nothing in this definition shall preclude the design, engineering, construction or
financing, in whole or in part, of a flood control project by persons or parties who are not public
agencies.
RECREATIONAL VEHICLE OR TRAVEL TRAILER: A vehicle, which is:
A. Built on a single chassis.
B. Four hundred (400) square feet or less when measured at the largest horizontal projection.
C. Designed to be self-propelled or permanently towable by a light duty truck.
D. Designed primarily not for use as a permanent dwelling but as temporary living quarters for
recreational, camping, travel, or seasonal use.
REGIONAL PERMITS: Regional permits are offered for preapproved projects, which are
considered minor projects that are permissible per IDNR/OWR part 3708 rules for Northeastern
Illinois designated floodways. A complete listing of the terms and conditions for specific project
types can be obtained from the IDNR/OWR website.
REGISTERED LAND SURVEYOR: A land surveyor registered in the state of Illinois, under the
Illinois land surveyors act.
REGISTERED OR LICENSED PROFESSIONAL ENGINEER: An engineer registered in the
state of Illinois, under the Illinois professional engineering practice act.
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Exhibit A -Page 9
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REGULATORY FLOODWAY: See definition of Designated Floodway.
REPAIR, REMODELING OR MAINTENANCE: Developing activities which do not result in
any increases in the outside dimensions of a building or any changes to the dimensions of a
structure.
REPETITIVE LOSS: Flood related damages sustained by a structure on two (2) separate occasions
during a ten (10) year period for which the cost of repairs at the time of each such flood event, on
the average, equals or exceeds twenty five percent (25%) of the market value of the structure before
the damage occurred.
RETENTION/DETENTION FACILITY: A retention facility stores stormwater runoff without a
gravity release. A detention facility provides for storage of stormwater runoff and controlled
release of this runoff during and after a flood or storm.
RIVERINE SFHA: Any SFHA subject to flooding from a river, creek, intermittent stream, ditch,
on stream lake system or any other identified channel. This term does not include areas subject to
flooding from lakes, ponding areas, areas of sheet flow, or other areas not subject to overbank
flooding.
RUNOFF: The water derived from melting snow or rain falling on the land surface, flowing over
the surface of the ground or collected in channels or conduits.
SEDIMENTATION: The processes that deposit soils, debris, and other materials either on other
ground surfaces or in bodies of water or watercourses.
SPECIAL FLOOD HAZARD AREA (SFHA): See definition of Floodplain.
START OF CONSTRUCTION: Includes substantial improvement, and means the date the
building permit was issued, provided the actual start of construction, repair, reconstruction,
rehabilitation, addition placement, or other improvement was within one hundred eighty (180)
days of the permit date. The "actual start" means either the first placement of permanent
construction of a structure on a site, such as the pouring of slab or footings, the installation of piles,
the construction of columns, or any work beyond the stage of excavation; or placement of a
manufactured home on a foundation.
STATEWIDE PERMITS: Statewide permits are offered for preapproved projects that are
considered minor projects, which are permissible per the IDNR/OWR part 3700 rules. A complete
listing of the statewide permits and permit requirements can be obtained from the IDNR/OWR
website.
STRUCTURE: The results of a manmade change to the land constructed on or below the ground,
including the construction, reconstruction or placement of a building or any addition to a building;
installing a manufactured home on a site; preparing a site for a manufactured home or installing a
travel trailer on a site for more than one hundred eighty (180) days.
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SUBSTANTIAL DAMAGE: Damage of any origin sustained by a structure whereby the
cumulative percentage of damage incurred during a 10-year period measured from the life of
the building date of the most recent damage, and dating back to no earlier than January 1,
2009 (the effective date of this Title 14), equals or exceeds fifty percent (50%) of the market
value of the structure before the damage occurred, regardless of actual value of the repair work
performed. Volunteer The value of volunteer labor and, donated materials, and other in-kind
contributions, must be included in this determination the calculation of Substantial Damage.
This term includes repetitive loss buildings. (See definition of Repetitive Loss.)
SUBSTANTIAL IMPROVEMENT: Any repair, reconstruction, rehabilitation, addition, or
improvement of a structure taking place during a 10-year period measured from the life of the
building date of the most recent damage, and dating back to no earlier than January 1, 2009
(the effective date of this Title 14), in which the cumulative percentage of improvements equals
or exceeds fifty percent (50%) of the market value of the structure before the improvement or
repair is started conducted or installed. The value of volunteer labor, donated materials, and
other in-kind contributions, must be included in the calculation of Substantial Improvement.
A. "Substantial improvement" is considered to occur when the first alteration of any wall, ceiling,
floor, or other structural part of the building commences, whether or not that alteration affects
the external dimensions of the building. This term includes structures, which have incurred
repetitive loss or substantial damage, regardless of the actual work done.
B. This term “Substantial Improvement” does not, however, include:1. Any any project for
improvement of a structure to comply with existing federal, state, or local health, sanitary, or
safety code specifications whichthat are solely necessary to assure safe living conditions.
TRANSITION SECTION: Reaches of the stream or floodway where water flows from a narrow
cross section to a wide cross section or vice versa.
VIOLATION: The failure of a structure or other development to be fully compliant with the
community's floodplain management regulations. A structure or other development without the
elevation certificate, other certifications, or other evidence of compliance is presumed to be in
violation until such time as that documentation is provided.
14-1-3: HOW TO USE THIS CHAPTER:
The director of engineering and community development director shall be responsible for fulfilling
all of the duties listed in section 14-1-4 of this chapter.
To fulfill those duties, the director of engineering and community development director first
should use the criteria listed in section 14-1-5 of this chapter, to determine whether the
development site is located within a floodplain. Once it has been determined that a site is located
within a floodplain, the director of engineering and community development director must
determine whether the development site is within a flood fringe, a designated floodway, or within
an SFHA or floodplain on which no floodway has been identified. If the site is within a floodway,
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Exhibit A -Page 11
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the director of engineering and community development director shall require that the minimum
requirements of section 14-1-7 of this chapter be met. If the site is located within an SFHA or
floodplain for which no detailed study has been completed and approved, the director of
engineering and community development director shall require that the minimum requirements of
section 14-1-8 of this chapter be met. If the site is within a flood fringe, the director of engineering
and community development shall require that the minimum requirements of section 14-1-6 of this
chapter be met.
In addition, the general requirements of section 14-1-9 of this chapter shall be met for all
developments meeting the requirements of section 14-1-6, 14-1-7 or 14-1-8 of this chapter. The
director of engineering and community development director shall assure that all subdivision
proposals shall meet the requirements of section14-1-10 of this chapter.
If a variance is to be granted for a proposal, the director of engineering and community
development director shall review the requirements of section 14-1-11of this chapter to make sure
they are met. In addition, the director of engineering and community development director shall
complete all notification requirements.
In order to assure that property owners obtain permits as required in this chapter, the director of
engineering and community development director may take any and all actions as outlined in
section 14-1-13 of this chapter.
14-1-4: DUTIES OF ENFORCEMENT OFFICIALS:
The director of engineering shall be responsible for the general administration and enforcement of
this chapter, which shall include the following:
A. Determining The Floodplain Designation: Check all new development sites to determine
whether they are in a special flood hazard area (SFHA). If they are in an SFHA, determine
whether they are in a floodway, flood fringe or in a floodplain on which a detailed study has
not been conducted which drains more than one square mile.
1. Check whether the development is potentially within an extended SFHA (with a drainage
area less than 1 square mile), indicating that the development would have adverse impacts
regarding storage, conveyance, or inundation which would be the basis for the applicant
being required to delineate the floodplain and floodway and be subject to the remaining
sections of this chapter.
B. Professional Engineer Review: If the development site is within a floodway or in a floodplain
on which a detailed study has not been conducted which drains more than one square mile,
then the permit shall be referred to a registered professional engineer (PE) under the employ
or contract of the city for review to ensure that the development meets the requirements of
section 14-1-7 of this chapter. In the case of an appropriate use, the PE shall state in writing
that the developer's engineer will provide a detailed hydrologic and hydraulic analysis in
conjunction with a detailed plan of the drainage basin and subbasins considered for any
development site being submitted to the director of engineering for review.
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Exhibit A -Page 12
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C. Dam Safety Requirements:
1. Dams are classified as to their size and their hazard/damage potential in the event of failure.
2. The construction or major modification of all class I (high hazard) and class II (moderate
hazard) dams require an IDNR/OWR dam safety permit.
3. Some class III (low hazard) dams require an IDNR/OWR dam safety permit, depending on
the drainage area to the dam, the height of the dam and the impounding capacity behind
the dam. Most off channel detention basins that have an embankment are nonjurisdictional
class III dams. It is not required that IDNR/OWR "sign off" on all nonjurisdictional class
III dams.
4. A consulting engineer with dam safety knowledge can estimate a hazard classification and
determine if an IDNR/OWR dam safety permit is required.
5. A permit application submittal must be made to IDNR/OWR for the construction or major
modification of jurisdictional dams.
6. Regulated dams may include weirs, restrictive culverts or impoundment structures.
D. Other Permit Requirements: Ensure any and all required federal, state and local permits are
received prior to the issuance of a floodplain development permit.
E. Plan Review And Permit Issuance: Ensure that all development activities within the SFHAs of
the jurisdiction of the city of Des Plaines meet the requirements of this chapter, and issue a
floodplain development permit in accordance with the provisions of this chapter and other
regulations of this community when the development meets the conditions of this chapter.
F. Inspection Review: Inspect all development projects before, during, and after construction to
assure proper elevation of the structure and to ensure compliance with the provisions of this
chapter; and schedule on an annual basis an inspection of the floodplain and document the
results of the inspection.
G. Elevation And Floodproofing Certificates: Maintain in the permit files an elevation certificate
certifying the elevation of the lowest floor (including basement) of a residential or
nonresidential building or the elevation to which a nonresidential building has been subject to
section14-1-9 of this chapter for public inspection and provide copies of same.
H. Records For Public Inspection: Maintain for public inspection and furnish upon request base
flood data, SFHA and regulatory floodway maps, copies of federal or state permit documents,
variance documentation, conditional letter of map revision, letter of map revision, letter of map
amendment and as built elevation and floodproofing or elevation and floodproofing certificates
for all buildings constructed subject to this chapter.
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I. State Permits: Ensure that construction authorization has been granted by the Illinois division
of natural resources, office of water resources (IDNR/OWR), for all development projects
subject to sections 14-1-7 and 14-1-8 of this chapter, unless enforcement responsibility has
been delegated to the city. Upon acceptance of this chapter by IDNR/OWR and FEMA,
responsibility is hereby delegated to the city as per 17 Illinois administrative code 3708 for
construction in the designated floodway and floodplain when floodways have not been defined
in sections 14-1-7 and 14-1-8 of this chapter. However, the following review approvals are not
delegated to the city and shall require review or permits from IDNR/OWR:
1. Organizations, which are exempt from this chapter, as per the Illinois Compiled Statutes;
2. IDNR/OWR projects, dams or impoundment structures as defined in section 14-1-2 of this
chapter and all other state, federal or local unit of government projects, including projects
of the city and county, except for those projects meeting the requirements of subsection
14-1-7B5 of this chapter;
3. An engineer's determination that an existing bridge or culvert crossing is not a source of
flood damage and the analysis indicating the proposed flood profile, per subsection 14-1-
7B2e of this chapter;
4. An engineer's analysis of the flood profile due to subsection 14-1-7B2d of this chapter;
5. Alternative transition sections and hydraulically equivalent compensatory storage as
indicated in subsections 14-1-7B2a, B2b and B2h of this chapter;
6. Permit issuance of structures within or over publicly navigable rivers, lakes and streams;
7. Any changes in the base flood elevation or floodway locations; and
8. Base flood elevation determinations where none now exist.
J. Cooperation With Other Agencies: Cooperate with state and federal floodplain management
agencies to improve the administration of this chapter. Submit data to OWR and the federal
emergency management agency for proposed revisions of a designated map within six (6)
months whenever a modification to the floodplain may change the base flood elevation or
result in a change to the FIRM. Submit reports as required for the national flood insurance
program. Notify the federal emergency management agency of any proposed amendments to
this chapter.
K. Promulgate Regulations: Promulgate rules and regulations as necessary to administer and
enforce the provisions of this chapter, subject however to the review and approval of OWR
and FEMA for any chapter changes.
L. Damage Determinations: Make damage determinations of all damaged buildings in the SFHA
after any damage to determine if any structures have been substantially damaged. Any
structures found to be substantially damaged must comply with section 14-1-9 of this chapter.
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14-1-5: BASE FLOOD ELEVATION:
This chapter's protection standard is based on August 19, 2008, Cook County FIS prepared by
FEMA.
If a base flood elevation or 100-year frequency flood elevation is not available for a particular site,
then the protection standard shall be according to the best existing data available in the Illinois
state water survey's floodplain information repository or from federal, state, or other sources.
When a party disagrees with the best available data, they shall submit a detailed engineering study
needed to replace existing data with better data and submit it to IDNR/OWR and FEMA for review
and consideration prior to any development of the site.
A. The base flood or 100-year frequency flood elevation for the SFHAs of the Des Plaines River,
Prairie Creek, Farmers Creek, Willow Creek, Weller Creek, Higgins Creek, and Feehanville
Ditch shall be as delineated on the 100-year flood profiles in the countywide flood insurance
study of Cook County prepared by FEMA dated August 19, 2008, and such amendments to
such study and maps as may be prepared from time to time.
B. The base flood or 100-year frequency flood elevation for the SFHAs of those parts of
unincorporated Cook County that are within the one and one-half (11/2) mile extraterritorial
jurisdiction of the city of Des Plaines or that may be annexed into the city of Des Plaines shall
be as delineated on the 100-year flood profiles in the countywide flood insurance study of
Cook County prepared by FEMA and dated August 19, 2008, and such amendments or
revisions to such study and maps may be prepared from time to time.
C. The base flood or 100-year frequency flood elevation for each SFHA delineated as an AH zone
or an AO zone shall be that elevation (or depth) delineated on the flood insurance rate map of
the city.
D. The base flood or 100-year frequency flood elevation for each of the remaining SFHAs
delineated as an A zone on the flood insurance rate map of the city shall be according to the
best existing data available in the Illinois state water survey's floodplain information
repository. The 100-year frequency flood event is that event which has a one percent (1%)
statistical chance of occurring in any given year. When no base flood or 100-year frequency
flood elevation data is available for a riverine SFHA the 100-year frequency elevation shall
be determined from a backwater model, such as HEC-II, WSP-2 or a dynamic model such as
HIP, the flood flows used in the hydraulic models shall be obtained from a hydrologic model,
such as HEC-1 TR-20, or HIP, or by techniques presented in various publications prepared by
the United States geological survey for estimating peak flood discharges using hydrologic
and hydraulic calculations as appropriate for the analysis circumstance that have been
approved by FEMA or those models commonly used in this geographic area such as
HEC-RAS, HEC-HMS, SWMM, TR-20, and Hydroflow. Flood flows should be based on
anticipated future land use conditions in the watershed as based on anticipated future land use
conditions in the watershed as determined from adopted local and regional land use plans.
Along any watercourses draining more than one square mile, the above analyses shall be
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submitted to OWR for approval, once approved it must be submitted to the Illinois state water
survey floodplain information repository for filing. For a nonriverine SFHA, the base flood
elevation shall be the historic flood of record plus three feet (3'), unless calculated by a detailed
engineering study and approved by the Illinois state water survey.
E. Prior to issuing a development permit the community development director or his designee
shall determine the location of the subject property with respect to flood zones using the best
information available.
14-1-6: OCCUPATION AND USE OF FLOOD FRINGE AREAS:
Development in and/or filling of the flood fringe will be permitted if protection is provided against
the base flood or 100-year frequency flood by proper elevation, and compensatory storage and
other provisions of this chapter are met. No use will be permitted which adversely affects the
capacity of drainage facilities or systems, including the temporary storage of materials for
more than seven calendar days. Developments located within the flood fringe shall meet the
requirements of this section, along with the requirements of section 14-1-9 of this chapter.
A. Development Permit: No person, firm, corporation or governmental body not exempted by
state law shall commence any development in the SFHA without first obtaining a development
permit from the community development director and director of engineering.
1. Application for a development permit shall be made on a form provided by the community
development director and director of engineering. The application shall be accompanied
by drawings of the site, drawn to scale, showing property line dimensions and legal
description for the property and sealed by a licensed engineer, or land surveyor; existing
grade elevations in 1988 NAVD and all changes in grade resulting from excavation or
filling; the location and dimensions of all buildings, the elevation of the lowest floor
(including basement) and lowest adjacent grade shall be shown on the submitted plans and
the development will be subject to the requirements of section 14-1-9 of this chapter.
2. Upon receipt of a development permit application, the director of engineering shall
compare the elevation of the site to the base flood or 100-year frequency flood elevation.
Any development located on land that is higher than the base flood elevation as determined
pursuant to section 14-1-5 of this chapter is not in the SFHA and, therefore, not subject to
the requirements of this chapter. The building official shall maintain documentation of the
existing ground elevation at the development site and certification that this ground
elevation existed prior to the date of the site's current effective FIRM.
3. A soil erosion and sedimentation control plan for disturbed areas shall be submitted. This
plan, including all calculations, shall include a description of the sequence of grading
activities and the temporary sediment and erosion control measures to be implemented to
mitigate their effects. This plan shall also include a description of final stabilization and
revegetation measures, and the identification of a responsible party to ensure
postconstruction maintenance.
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4. The community development director shall be responsible for obtaining from the applicant
copies of all other local, state and federal permits, approvals or permit not required letters
that may be required for this type of activity. The community development director shall
not issue a permit unless all other local, state and federal permits have been obtained.
B. Preventing Increased Damages: No development in the flood fringe shall create a threat to
public health and safety.
1. Remove Site From Floodplain: If fill is being used to elevate the site above the base flood
or 100-year frequency flood elevation, the applicant shall submit sufficient data and obtain
a letter of map revision (LOMR) from FEMA for the purpose of removing the site from
the floodplain.
2. Compensatory Storage: Whenever any portion of a floodplain is authorized for use, the
volume of space which will be occupied by the authorized fill or structure below the base
flood or 100-year frequency flood elevation shall be compensated for and balanced by a
hydraulically equivalent volume or excavation taken from below the base flood or 100-
year frequency flood elevation. The excavation volume shall be at least equal to one and
five-tenths (1.5one-tenth (1.1) times the volume of storage lost due to the fill or structure.
In the case of streams and watercourses, such excavation shall be made opposite or adjacent
in a hydraulically equivalent area to the areas so filled or occupied. All floodplain storage
lost below the existing 10-year flood elevation shall be replaced below the proposed 10-
year flood elevation. All floodplain storage lost above the existing 10-year flood elevation
shall be replaced above the proposed 10-year flood elevation and under the 100-year
elevation. All such excavations shall be constructed to drain freely and openly to the
watercourse.
3. Construction Of The Lowest Floor Below The Base Flood Elevation (BFE): A person who
has obtained a letter of map revisionLetter Of Map Revision based on fillFill (LOMR-
F) that removes a site in the flood fringe from the floodplain due to the use of fill to elevate
the site above the BFE, may apply for a permit from the city of Des Plaines to construct
the lowest floor of a residential building below the BFE in the flood fringe. The building
official shall not issue such a permit unless the applicant has complied with all the criteria
set forth in the following subsections:
a. Compensatory storage shall be provided.
b. The elevation of the lowest opening in the basement wall (i.e., window wells,
accessways) shall be at one foottwo feet zero inches (12'0") above the flood protection
elevation (FPEBase Flood Elevation (BFE).
c. The lowest adjacent grade to the foundation shall be at or above the FPE, for a
minimum distance of ten feet (10') beyond the outside face of the structure. However,
if site conditions are such that this requirement cannot be met, the building official may
waive the ten foot (10') minimum setback if an Illinois licensed professional engineer
certifies that an alternative method to protect the building from damage due to
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hydrostatic pressures has been met. The certifications shall be in the form of a detailed
soils and structural design analysis, which shall be submitted to the building official for
review. The building official may require such additional documentation as necessary
to prove that the proposed shorter setback distance will keep the structure reasonably
safe. In no case shall the setback distance be less than four feet (4').
d. The grade around the perimeter of the structure, measured at a distance of twenty feet
(20') from the structure, shall be above the BFE. However, if site conditions are such
that this requirement cannot be obtained, the building official may waive the twenty
foot (20') minimum setback distance if an Illinois licensed professional engineer
certifies that an alternative method to protect the building from damages due to
hydrostatic pressures has been met. A detailed soils analysis and structural design
proving that a shorter setback distance will keep the structure reasonably safe from
flooding, shall be submitted to the city of Des Plaines for review. In no case shall the
setback distance be less than four feet (4').
e. The ground around the building shall be compacted fill that meets all requirements of
this subsection and is at least five feet (5') thick under the basement floor slab. Nothing
in this subsection shall be interpreted to require the removal or replacement of fill that
was placed as part of a LOMR-F, if such fill consists of material, including soils of
similar classification and degree permeability, such as those classified as CH, CL, SC
or ML according to ASTM standard D-2487, "Classification Of Soils For Engineering
Purposes".
f. The fill material must be homogeneous and isotropic; that is, the soil must be all of one
material, and the engineering priorities must be in the same direction.
g. All fill material and compaction shall be designed, certified and inspected by an Illinois
licensed professional engineer, as warranted by the site conditions.
h. The basement floor shall be at an elevation that is no more than five feet (5') below the
BFE.
i. There shall be a granular drainage layer beneath the floor slab, and minimum of one-
fourth (1/4) horsepower sump pump with a backup power supply shall be provided to
remove seepage flow. The pump shall be rated at four (4) times the estimated seepage
rate and shall discharge above the BFE and away from the building in order to prevent
flooding of the basement or uplift of the floor under the effect of the seepage pressure.
j. The drainage system shall be equipped with a positive means of preventing backflow.
k. All foundation elements shall be designed to withstand hydrostatic pressure in
accordance with accepted engineering practices.
l. If the applicant is unable to meet all of the requirements set forth in the preceding
subsections of this section, the building official may allow the construction of a
basement below the BFE only if the applicant demonstrates that the proposed fill and
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structure meet the guidelines and requirements set forth in FEMA technical bulletin 10-
01 and are reasonably safe from flooding. In order to demonstrate that the proposed
structure is reasonably safe from flooding, the applicant shall submit a detailed
engineering analysis of the proposed fill and foundation wall. The engineered basement
study shall be completed in accordance with the latest edition of FEMA technical
bulletin 10-01, with the analysis of the fill being prepared by an Illinois licensed
professional engineer.
m. In order to provide the required compensatory storage on site, in no case shall the depth
of excavation in the front and side yards of the lot exceed eighteen inches (18"), as
measured from the previously existing natural grade. The rear yard shall be permitted
to have a greater depth of excavation, if necessary. All such excavation shall be
constructed to drain freely and openly to the watercourse or storm sewer system. The
use of mechanical means to drain the compensatory storage area will not be permitted.
Elevation certificates will be required for all new structures and additions to existing
structures.development within the 100-year floodplain that requires the issuance
of a Building Permit by the City, or as directed by the Director of Public Works
and Engineering.
C. Repair, Modification, Reconstruction: For repair of damaged homes, modification of existing
homes, or reconstruction/replacement of existing homes, see subsections 14-1-9C1b and C2b
of this chapter.
14-1-7: OCCUPATION AND USE OF IDENTIFIED FLOODWAYS:
This section explains the procedures which are to be followed to determine if a site is within a
floodway and sets the minimum requirements for all development within a floodway.
This section applies to proposed development, redevelopment, site modification or building
modification within a designated floodway. The designated floodway for the Des Plainer River,
Prairie Creek, Farmers Creek, Willow Creek, Weller Creek, and Feehanville Ditch shall be as
delineated on the designated floodway FEMA’s flood insurance rate maps designated by OWR
and referenced in section 14-1-2 of this chapter. Only those uses and structures will be permitted
which meet the criteria in this section. All floodway modifications shall be the minimum necessary
to accomplish the purpose of the project. The development shall also meet the requirements of
section 14-1-9 of this chapter.
A. Development Permit: No person, firm, corporation or governmental body not exempted by
state law shall commence any development in a floodway without first obtaining a
development permit from the community development director with approval from the director
of engineering.
Development in the floodway will be limited to existing developments (redevelopment) on a
limited basis or as deemed as necessary by the director of engineering, and shall be limited to
appropriate uses of the floodway.
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1. Application for a development permit shall be made on a form provided by the community
development director. The application shall include the following information:
a. Name and address of applicant.
b. Site location (including legal description) of the property, drawn to scale of one inch
equals twenty feet (1" = 20') with the limits of the regulatory floodway delineated,
indicating whether it is proposed to be in an incorporated or unincorporated area.
c. Name of stream or body of water affected.
d. Description of proposed activity.
e. Statement of purpose of proposed activity.
f. Anticipated dates of initiation and completion of activity.
g. Name and mailing address of the owner of the subject property if different from the
applicant.
h. Signature of applicant or the applicant's agent.
i. If the applicant is a corporation, the president or other authorized officer shall sign the
application form.
j. If the applicant is a partnership, each partner shall sign the application form.
k. If the applicant is a land trust, the trust officer shall sign the name of the trustee by
him/her as trust officer. A disclosure affidavit shall be filed with the application
identifying each beneficiary of the trust by name and address and defining the
respective interests therein.
l. Plans of the proposed activity shall be provided which include as a minimum:
(1) A vicinity map showing the site of the activity, name of the waterway, boundary
lines, names of roads in the vicinity of the site, graphical or numerical scale of one
inch equals twenty feet (1" = 20') and north arrow.
(2) A plan review of the project and engineering study reach showing existing and
proposed conditions including principal dimensions of the structure or work,
elevations using the 1988 NAVD, adjacent property lines and ownership, existing
and proposed grades (spot elevations), existing and proposed elevation contours,
drainage and flood control easements, location of any channels and any existing or
future access roads, distance between proposed activity and navigation channel
(when the proposed construction is near a commercially navigable body of water),
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designated floodway limit, floodplain limit, specifications and dimensions of any
proposed channel modifications, delineation of basin and subbasin areas, location
and orientation of cross sections, north arrow, and a graphical or numerical scale.
(3) Cross section views of the project and engineering study reach showing existing
and proposed conditions including principal dimensions of the work as shown in
plan view, existing and proposed elevations, normal water elevation, 10-year
frequency flood elevation, 100-year frequency flood elevation, and graphical or
numerical scales (horizontal and vertical).
(4) A soil erosion and sedimentation control plan for disturbed areas, including outfalls.
This plan shall include a description of the sequence of grading activities and the
temporary sediment and erosion control measures to be implemented to mitigate
their effects. This plan shall also include a description of final stabilization and
revegetation measures, and the identification of a responsible party to ensure
postconstruction maintenance.
(5) A copy of the designated floodway map, marked to reflect any proposed change in
the regulatory floodway location.
m. Any and all other local, state and federal permits or approval letters that may be
required for this type of development.
n. Engineering calculations and supporting data shall be submitted for hydrologic and
hydraulic analysis as well as all sediment control and erosion protection measures
showing that the proposed work will meet the permit criteria of subsection B of this
section.
o. If the designated floodway delineation, base flood or 100-year frequency flood
elevation will change due to the proposed project, the application will not be considered
complete until IDNR/OWR has indicated conditional approval of the designated
floodway map change. No structures may be built until a letter of map revision has
been approved by FEMA.
p. The application for a structure shall be accompanied by drawings of the site, drawn to
scale, showing property line dimensions and existing ground elevations and all changes
in grade resulting from any proposed excavation or filling, and floodplain and floodway
limits; sealed by a registered professional engineer, or registered land surveyor; the
location and dimensions of all buildings and additions to buildings; and the elevation
of the lowest floor (including basement) of all proposed buildings subject to the
requirements of section 14-1-9 of this chapter.
q. If the proposed project involves a channel modification, the applicant shall submit the
following information:
(1) A discussion of the purpose and need for the proposed work.
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(2) A discussion of the feasibility of using alternative locations or methods to
accomplish the purpose of the proposed work.
(3) An analysis of the extent and permanence of the impacts the project would have on
the physical and biological conditions of the body of water affected.
(4) An analysis of the extent and permanence of the impacts each feasible alternative
identified in subsections B1d and B1i of this section would have on the physical
and biological conditions of the body of water affected.
(5) An analysis of the impacts of the proposed project considering cumulative effects
on the physical and biological conditions of the body of water affected.
2. The director of engineering shall be responsible for obtaining from the applicant copies of
all other local, state and federal permits and approvals that may be required for this type of
activity. The community development director shall not issue the development permit
unless all required federal and state permits have been obtained. A registered professional
engineer, under the employ or contract of the city, shall review and approve applications
reviewed under this section.
B. Preventing Increased Damages And A List Of Appropriate Uses: The only development in a
floodway which will be allowed are appropriate uses, which will not cause a rise in the base
flood elevation, and which will not create a damaging or potentially damaging increase in flood
heights or velocity or be a threat to public health and safety and welfare or impair the natural
hydrologic and hydraulic functions of the floodway or channel, or permanently impair existing
water quality or aquatic habitat. Construction impacts shall be minimized by appropriate
mitigation methods as called for in this chapter. Only those appropriate uses listed in 92 Illinois
administrative code 708 will be allowed. Appropriate uses do not include the construction or
placement of any new structures, fill, building additions, buildings on stilts, excavation or
channel modifications constructed to accommodate otherwise misappropriate uses in the
floodway, fencing (including landscaping or planting designed to act as a fence) and storage
of materials except as specifically defined above as an appropriate use.
1. Appropriate Uses: The approved appropriate uses are as follows:
a. Flood control structures, dikes, dams and other public works or private improvements
relating to the control of drainage, flooding, erosion or water quality or habitat for fish
and wildlife.
b. Structures or facilities relating to the use of, or requiring access to, the water or
shoreline, such as pumping and treatment facilities, and facilities and improvements
related to recreational boating, commercial shipping and other functionally water
dependent uses.
c. Storm and sanitary sewer outfalls.
d. Underground and overhead utilities.
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e. Recreational facilities such as playing fields and trail systems including any related
fencing (at least 50 percent open when viewed from any one direction) built parallel to
the direction of flood flows and including open air pavilions. Replacement fences that
do not result in greater obstructions to flood flows are permitted on residential
properties only.
f. Bridges, culverts, roadways, sidewalks, railways, runways and taxiways and any
modification thereto.
g. Parking lots and any modifications thereto (where depth of flooding at the 100-year
frequency flood event will not exceed 1.0 foot) and aircraft parking aprons built at or
below ground elevation.
h. Designated floodway regrading, without fill, to create a positive nonerosive slope
toward a watercourse.
i. Floodproofing activities to protect previously existing lawful structures including the
construction of watertight window wells, elevating structures, or construction of
floodwalls around residential, commercial or industrial principal structures where the
outside toe of the floodwall shall be no more than ten feet (10') away from the exterior
wall of the existing structure, and which are not considered substantial improvements
to the structure.
j. The replacement, reconstruction, or repair of a damaged building, provided that the
outside dimensions are not increased, and; provided, however, that if the building was
damaged to fifty percent (50%) or more of the market value before the damage occurred
qualifies as Substantially Damaged, the building will must be protected from
flooding to the flood protection elevation.
k. Modifications to an existing building that would not increase the enclosed floor area of
the building below the 100-year frequency flood elevation, and which will not block
flood flows. Fireplaces, bay windows, decks, patios, and second story additions are
permitted. If the building is improved to fifty percent (50%) or more of the market
value before the modification occurred (i.e., a substantial improvement) modification
constitutes a Substantial Improvement, the building will must be protected to the
flood protection elevation.
l. Elevation certificates will be required for all reconstruction, replacement, remodeling,
or repair of structures in the floodway work within the 100-year floodplain that
would require the issuance of a Building Permit by the City or as directed by the
Director of Public Works and Engineering.
2. Construction Engineering And Mitigation Criteria: Within the designated floodway as
identified on the designated floodway maps designated by OWR, the construction of an
appropriate use, will be considered permissible; provided, that the proposed project meets
the following engineering and mitigation criteria and is so stated in writing with supporting
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plans, calculations and data by a registered professional engineer, and provided that any
structure meets the protection requirements of section 14-1-9 of this chapter.
a. Preservation Of Flood Conveyance, So As Not To Increase Flood Stages Upstream:
For appropriate uses other than bridge or culvert crossings, on stream structures or
dams, all effective regulatory floodway conveyance lost due to the project will be
replaced for all flood events up to and including the 100-year frequency flood. In
calculating effective designated floodway conveyance, the following factors shall be
taken into consideration:
(1) Regulatory floodway conveyance,
"K" = 1.486 AR 2/3
n
Where "n" is Manning's roughness factor, "A" is the effective area of the cross section,
and "R" is the ratio of the area to the wetted perimeter. (See "Open Channel
Hydraulics", Ven Te Chow, 1959, McGraw-Hill Book Company, New York.)
(2) The same Manning's "n" value shall be used for both existing and proposed
conditions unless a recorded maintenance agreement with a federal, state or local
unit of government can assure the proposed conditions will be maintained or the
land cover is changing from a vegetative to a nonvegetative land cover.
(3) Transition sections shall be provided and used in calculations of effective
regulatory floodway conveyance. The following expansion and contraction ratios
shall be used unless an applicant's engineer can prove to OWR through engineering
calculation or model tests that more abrupt transitions may be used with the same
efficiency:
(A) When water is flowing from a narrow section to a wider section, the water
should be assumed to expand no faster than at a rate of one foot (1') horizontal
for every four feet (4') of the flooded stream's length.
(B) When water is flowing from a wide section to a narrow section, the water
should be assumed to contract no faster than at a rate of one foot (1') horizontal
for every one foot (1') of the flooded stream's length.
(C) When expanding or contracting flows in a vertical direction, a minimum of
one foot (1') vertical transition for every ten feet (10') of stream length shall be
used.
(D) Transition sections shall be provided between cross sections with rapid
expansions and contractions and when meeting the regulatory floodway
delineation on adjacent properties.
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(E) All cross sections used in the calculations shall be located perpendicular to
flood flows.
b. Preservation Of Floodway Storage So As Not To Increase Downstream Flooding:
Compensatory storage shall be provided for any designated floodway storage lost due
to the proposed work from the volume of fill or structures placed and the impact of any
related flood control projects. Compensatory storage for fill or structures shall be equal
to at least two (2.0 one and one tenth (1.1) times the volume of floodplain storage lost.
Artificially created storage lost due to a reduction in head loss behind a bridge shall not
be required to be replaced. The compensatory designated floodway storage shall be
placed between the proposed normal water elevation and the proposed 100-year flood
elevation. All designated floodway storage lost below the existing 10-year flood
elevation shall be replaced below the proposed 10-year flood elevation and all
regulatory storage lost above the existing 10-year flood elevation shall be replaced
above the 10-year flood elevation and below the 100-year elevation. All such
excavations shall be constructed to drain freely and openly to the watercourse. If the
compensatory storage will not be placed at the location of the proposed construction,
the applicant's engineer shall demonstrate to OWR through a determination of flood
discharges and water surface elevations that the compensatory storage is hydraulically
equivalent. Finally, there shall be no reduction in floodway surface area as a result of a
floodway modification.
c. Preservation Of Floodway Velocities So As Not To Increase Stream Erosion Or Flood
Heights: For all appropriate uses, except bridges or culverts or on stream structures, the
proposed work will not result in an no more than a 10 percent increase in the average
channel or designated floodway velocities or stage for all flood events up to and
including the 100-year frequency event. However, in the case of bridges or culverts or
on stream structures built for the purpose of backing up water in the stream during
normal or flood flows, velocities may be increased at the structure site if scour, erosion
and sedimentation will be avoided by the use of riprap or other design measures.
Any increase in stage associated with construction in the floodway is contrary to city
policy, unless the increase in stage is associated with a necessary public flood control
project and there is no increase in off site flood damages.
d. Construction Of New Bridges Or Culvert Crossings And Roadway Approaches: The
proposed structure shall not result in an increase of upstream flood stages greater than
one-tenth foot (0.1') when compared to the existing vertical extensions of the channel
banks such as within the design protection grade of existing levees or floodwalls or
within recorded flood easements. If the proposed construction will increase upstream
flood stages greater than one-tenth foot (0.1'), the developer must contact OWR, dam
safety section for a dam safety permit or waiver. Any increase in stage associated with
construction in the floodway is contrary to city policy, unless the increase in stage is
associated with a necessary public flood control project and there is no increase in off
site flood damages.
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(1) The engineering analysis of upstream flood stages must be calculated using the
flood study flows, and corresponding flood elevations for tail water conditions for
the flood study specified in section 14-1-5 of this chapter. Culverts must be
analyzed using the U.S. DOT, FHWA hydraulic chart for the selection of highway
culverts. Bridges must be analyzed using the U.S. DOT/federal highway
administration hydraulics of bridge waterways calculation procedures.
(2) Lost floodway storage must be compensated for per subsection B2b of this section.
(3) Velocity increases must be mitigated per subsection B2b of this section.
(4) If the crossing is proposed over public water that is used for recreational or
commercial navigation, a department of transportation permit must be received.
(5) The hydraulic analysis for the backwater caused by the bridge showing the existing
condition and proposed regulatory profile must be submitted to OWR for
concurrence that a CLOMR is not required by subsection 14-1-8B of this chapter.
(6) All excavations for the construction of the crossing shall be designed per subsection
B2h of this section.
e. Reconstruction Or Modification Of Existing Bridges, Culverts And Approach Roads:
(1) The bridge or culvert and roadway approach reconstruction or modification shall
be constructed with no more than one-tenth foot (0.1') increase in backwater over
the existing flood profile for all flood frequencies up to and including the 100-year
event, if the existing structure is not a source of flood damage.
(2) If the existing bridge or culvert and roadway approach is a source of flood damage
to buildings or structures in the upstream floodplain, the applicant's engineer shall
evaluate the feasibility of redesigning the structure to reduce the existing
backwater, taking into consideration the effects on flood stages on upstream and
downstream properties.
(3) The determination as to whether or not the existing crossing is a source of flood
damage and should be redesigned must be prepared in accordance with the
department of transportation rules 92 Illinois administrative code 708 (floodway
construction in northeastern Illinois) and submitted to the division for review and
concurrence before a permit is issued.
f. On Stream Structures Built For The Purpose Of Backing Up Water: Any increase in
upstream flood stages greater than zero feet (0.0') when compared to the existing
conditions, for all flood events up to and including the 100-year frequency event shall
be contained within the channel banks (or within existing vertical extensions of the
channel banks) such as within the design protection grade of existing levees or
floodwalls or within recorded flood easements. A permit or letter indicating a permit is
not required must be obtained from OWR, dam safety section for a dam safety permit
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or waiver for any structure built for the purpose of backing up water in the stream
during normal or flood flow. All dams and impoundment structures as defined in
section 14-1-2 of this chapter shall meet the permitting requirements of 92 Illinois
administrative code 702 (construction and maintenance of dams). If the proposed
activity involves a modification of the channel or floodway to accommodate an
impoundment, it shall be demonstrated that:
(1) The impoundment is determined to be in the public interest by providing flood
control, public recreation or regional stormwater detention.
(2) The impoundment will not prevent the migration of indigenous fish species, which
require access to upstream areas as part of their life cycle, such as for spawning.
(3) The impoundment will not cause or contribute to degraded water quality of habitat
conditions. Impoundment design should include gradual bank slopes, appropriate
bank stabilization measures, and a presedimentation basin.
(4) A nonpoint source control plan has been implemented in the upstream watershed
to control the effects of sediment runoff as well as minimize the input of nutrients,
oil and grease, metals and other pollutants. If there is more than one municipality
in the upstream watershed, the municipality in which the impoundment is
constructed should coordinate with upstream municipalities to ensure
comprehensive watershed control.
(5) Will require the approval of the director of engineering.
(6) The project otherwise complies with the requirements of this section.
g. Floodproofing Of Existing Habitable, Residential And Commercial Structures: If
construction is required beyond the outside dimensions of the existing building, the
outside perimeter of the floodproofing construction shall be placed no farther than ten
feet (10') away from the outside of the building. Compensation of lost storage and
conveyance will not be required for floodproofing activities.
h. Excavation In The Floodway: When excavation is proposed in the design of bridges
and culvert openings, including the modifications to and replacement of existing bridge
and culvert structures, or to compensate for lost conveyance for other appropriate uses,
transition sections shall be provided for the excavation. The following expansion and
contraction ratios shall be used unless an applicant's engineer can prove to OWR
through engineering calculations or model tests that more abrupt transitions may be
used with the same efficiency:
(1) When water is flowing from a narrow section to a wider section, the water should
be assumed to expand no faster than at a rate of one foot (1') horizontal for every
four feet (4') of the flooded stream's length;
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(2) When water is flowing from a wide section to a narrow section, the water should
be assumed to contract no faster than at a rate of one foot (1') horizontal for every
one foot (1') of the flooded stream's length; and
(3) When expanding or contracting flows in a vertical direction, a minimum of one foot
(1') vertical transition for every ten feet (10') of stream length shall be used;
(4) Erosion/scour protection shall be provided inland upstream and downstream of the
transition sections.
i. Channel Modifications: If the proposed activity involves a channel modification, it
shall be demonstrated that:
(1) There are no practicable alternatives to the activity, which would accomplish its
purpose with less impact to the natural conditions of the body of water affected.
Possible alternatives include levees, bank stabilization, floodproofing of existing
structures, removal of structures from the floodplain, clearing the channel, high
flow channel or the establishment of a streamside buffer strip or greenbelt. Channel
modification is acceptable if the purpose is to restore natural conditions and
improve water quality and fish and wildlife habitat.
Channel modifications are particularly sensitive activities because of their potential
direct impacts on channel stability, conveyance, water quality, habitat and
aesthetics. In general, watercourse modifications should be avoided unless
necessary to achieve the purposes of an appropriate use, such as habitat restoration
or a public flood control project. Channel modifications should not be permitted if
the purpose is to accommodate private development activities in the floodplain.
Rigorous enforcement of mitigation requirements for necessary modifications can
eliminate some of the temporary and most of the permanent impacts of
modification. Some suggested references which discuss mitigation measures are
"Manual Of Conservation Engineering Guidelines", Illinois department of
conservation, 1983; "Mitigating The Impacts Of Stream Alterations", U.S. army
corps of engineers, Nashville (undated); and "Best Management Practices For
Hydrologic Modification Projects", Illinois environmental protection agency
(undated). Additional assistance is available from the watershed planning program,
division of planning, Illinois department of conservation (phone 217-782-3715);
(2) Water quality, habitat and other natural functions would be significantly improved
by the modification and no significant habitat area may be destroyed, or the impacts
are offset by the replacement of an equivalent degree of natural resource values;
(3) The activity has been planned and designed and will be constructed in a way which
will minimize its adverse impacts on the natural conditions of the body of water
affected, consistent with the following criteria:
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(A) The physical characteristics of the modified channel shall match as closely as
possible those of the existing channel in length, cross section, slope and
sinuosity. If the existing channel has been previously modified, restoration of
more natural physical conditions should be incorporated into channel
modification design, where practical.
(B) Hydraulically effective transitions shall be provided at both the upstream and
downstream ends of the project, designed such that they will prevent erosion.
(C) Clearing of vegetation shall be limited to that which is essential for construction
of the channel.
(D) Channel banks shall be constructed with a side slope no steeper than three to
one (3:1) horizontal to vertical, wherever practicable. Natural vegetation and
gradual side slopes are the preferred methods for bank stabilization. Where high
velocities or sharp bends necessitate the use of alternative stabilization
measures, natural rock or riprap are preferred materials. Artificial materials
such as concrete, gabions, or construction rubble should be avoided unless there
are no practicable alternatives.
(E) All disturbed areas associated with the modification shall be seeded or
otherwise stabilized as soon as possible upon completion of construction.
Erosion blanket or an equivalent material shall be required to stabilize disturbed
channel banks prior to establishment of the vegetative cover.
(F) If the existing channel contains considerable bottom diversity such as deep
pools, riffles and other similar features, such features shall be provided in the
new channel. Spawning and nesting areas and flow characteristics compatible
with fish habitat shall also be established, where appropriate.
(G) A sediment basin and other erosion protection devices shall be installed at the
downstream end of the modification to reduce sedimentation and degradation
of downstream water quality.
(H) New or relocated channels should be built in the dry and all items of
construction, including vegetation, should be completed prior to diversion of
water into the new channel.
(I) There shall be no increases in stage or velocity as the channel enters or leaves
the project site for any frequency flood unless necessitated by a public flood
control project or unless such an increase is justified as part of a habitat
improvement or erosion control project.
(J) Unless the modification is for a public flood control project, there shall be no
reduction in the volume of floodwater storage outside the floodway as a result
of the modification.
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(4) The project otherwise complies with the requirements of this section.
j. Seeding And Stabilization Plan: For all activities located in a floodway, a seeding and
stabilization plan shall be submitted by the applicant.
k. Soil Erosion And Sedimentation Measures: For all activities in the floodway, including
grading, filling and excavation, in which there is potential for erosion of exposed soil, soil
erosion and sedimentation control measures shall be employed consistent with the
following criteria:
(1) The construction area shall be minimized to preserve the maximum vegetation
possible. Construction shall be scheduled to minimize the time soil is exposed and
unprotected. In no case shall the existing natural vegetation be destroyed, removed
or disturbed more than fifteen (15) days prior to the initiation of improvements.
(2) Temporary and/or permanent soil stabilization shall be applied to denuded areas as
soon as possible. As a minimum, soil stabilization shall be provided within fifteen
(15) days after final grade is reached on any portion of the site, and within fifteen
(15) days to denuded areas, which may not be at final grade but will remain
undisturbed for longer than sixty (60) days.
A schedule outlining the method and employment of sediment and erosion
protection methods prior to, during and after all construction, must be submitted to
the director of engineering.
(3) Sedimentation control measures shall be installed before any significant grading or
filling is initiated on the site to prevent the movement of eroded sediments off site
or into the channel. Potential sediment control devices include filter fences, straw
bale fences, check dams, diversion ditches and sediment basins.
(4) A vegetated buffer strip of at least twenty five feet (25') in width shall be preserved
and/or reestablished, where possible, along existing channels (subsection B2p of
this section). Construction vehicle use of channels shall be minimized. Temporary
stream crossings shall be constructed, where necessary, to minimize erosion.
Necessary construction in or along channels shall be restabilized immediately.
(5) Soil erosion and sedimentation control measures shall be designed and
implemented consistent with "Procedures And Standards For Urban Soil Erosion
And Sedimentation Control In Illinois" (1988) also known as the "Green Book" and
"Standards And Specifications For Soil Erosion And Sediment Control" (IEPA,
1987).
l. Public Flood Control Projects: For public flood control projects, the permitting
requirements of this section will be considered met if the applicant can demonstrate to
OWR through hydraulic and hydrologic calculations that the proposed project will not
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singularly or cumulatively result in increased flood heights outside the project right of way
or easements for all flood events up to and including the 100-year frequency event.
m. General Criteria For Analysis Of Flood Elevations:
(1) The flood profiles, flows and floodway data in the regulatory floodway study,
referenced in section 14-1-5 of this chapter must be used for analysis of the base
conditions. If the study data appears to be in error or conditions have changed, OWR
shall be contacted for approval and concurrence on the appropriate base conditions data
to use.
(2) If the 100-year designated floodway elevation at the site of the proposed construction
is affected by backwater from a downstream receiving stream with a larger drainage
area, the proposed construction shall be shown to meet the requirements of this section
for the 100-year frequency flood elevations of the designated floodway conditions and
conditions with the receiving stream at normal water elevations.
(3) If the applicant learns from OWR, local governments or a private owner that a
downstream restrictive bridge or culvert is scheduled to be removed, reconstructed,
modified, or a regional flood control project is scheduled to be built, removed,
constructed or modified within the next five (5) years, the proposed construction shall
be analyzed and shown to meet the requirements of this section for both the existing
conditions and the expected flood profile conditions when the bridge, culvert or flood
control project is built.
n. Conditional Letter Of Map Revision: If the appropriate use would result in a change in the
designated floodway location or the 100-year frequency flood elevation, the applicant shall
submit to OWR and to FEMA all the information, calculations and documents necessary
to be issued a conditional designated floodway map revision and receive from OWR a
conditional approval of the regulatory floodway change before a permit is issued. However,
the final designated floodway map will not be changed by OWR until as built plans or
record drawings are submitted and accepted by FEMA and OWR. In the case of
nongovernment projects, the municipality in incorporated areas and the county in
unincorporated areas shall concur with the proposed conditional designated floodway map
revision before OWR approval can be given. No filling, grading, dredging or excavating
shall take place until a final letter of map revision (LOMR) is issued by FEMA and OWR.
o. Professional Engineer's Supervision: All engineering analyses shall be performed by or
under the supervision of a registered professional engineer.
p. Protection From Construction: For all activities in the floodway involving construction
within twenty five feet (25') of the channel, the following criteria shall be met:
(1) A natural vegetation buffer strip shall be preserved within at least twenty five feet (25')
of the ordinary high water mark of the channel.
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(2) Where it is impossible to protect this buffer strip during the construction of an
appropriate use, a vegetated buffer strip shall be established upon completion of
construction.
(3) The use of native riparian vegetation is preferred in the buffer strip. Access through
this buffer strip shall be provided, when necessary, for stream maintenance purposes.
After receipt of conditional approval of the designated floodway change and issuance
of a permit and a conditional letter of map revision, construction as necessary to change
the designated floodway may proceed but no buildings or structures or other
construction that is not an appropriate use may be placed in that area until the
designated floodway map is changed and a final letter of map revision is received. The
designated floodway map will be revised upon acceptance and concurrence by OWR
and FEMA of the as built plans.
3. State Review: For those projects listed below located in a designated floodway, the following
criteria shall be submitted to OWR for their review and concurrence prior to the issuance of a
permit:
a. OWR will review an engineer's analysis of the flood profile due to a proposed bridge
pursuant to subsection B2d of this section.
b. OWR will review an engineer's determination that an existing bridge or culvert crossing is
not a source of flood damage and the analysis indicating the proposed flood profile,
pursuant to subsection B2e of this section.
c. The OWR will review alternative transition sections and hydraulically equivalent storage
pursuant to subsections B2a, B2b and B2h of this section.
d. The OWR will review and approve, prior to the start of construction, any department
projects, dams (as defined in this chapter) and all other state, federal or local units of
government projects, including projects of the municipality or county.
4. Other Permits: In addition to the other requirements of this chapter, a development permit for a
site located in a floodway shall not be issued unless the applicant first obtains a permit or written
documentation that a permit is not required from OWR and the army corps of engineers, issued
pursuant to 615 Illinois Compiled Statutes 5/5. No permit from OWR shall be required if the
division has delegated this responsibility to the city.
5. Dam Safety Permits: Any work involving the construction, modification or removal of a "dam" as
defined in section 14-1-2 of this chapter per 92 Illinois administrative code 702 (rules for
construction of dams) shall obtain an Illinois division of water resources dam safety permit prior
to the start of construction of a dam. If the director of engineering finds a dam that does not have
an OWR permit, the director of engineering shall immediately notify the dam safety section of the
division of water resources. If the director of engineering finds a dam, which is believed to be in
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an unsafe condition, the director of engineering shall immediately notify the owner of the dam,
OWR, dam safety section in Springfield and the Illinois emergency management agency (IEMA).
6. Activities That Do Not Require A Registered Professional Engineer's Review: The following
activities may be permitted without a registered professional engineer's review. Such activities
shall still meet the other requirements of this chapter, including the mitigation requirements.
a. Underground and overhead utilities that:
(1) Do not result in any increase in existing ground elevations, or
(2) Do not require the placement of aboveground structures in the floodway, or
(3) In the case of underground stream crossings, the top of the pipe or encasement is buried
a minimum of three feet (3') below the existing streambed, and
(4) In the case of overhead utilities, supporting towers are placed in the watercourse and
are designed in such a fashion as not to catch debris.
b. Storm and sanitary sewer outfalls combined sewer outfalls that:
(1) Do not extend riverward or lakeward of the existing adjacent natural bank slope, and
(2) Do not result in an increase in ground elevation, and
(3) Are designed so as not to cause stream erosion at the outfall location.
c. Construction of sidewalks, athletic fields (excluding fences), properly anchored
playground equipment and patios at grade.
d. Construction of shoreline and stream bank protection that:
(1) Does not exceed one thousand feet (1,000') in length.
(2) Materials are not placed higher than the existing top of bank.
(3) Materials are placed so as not to reduce the cross sectional area of the stream channel
or bank of the lake.
(4) Vegetative stabilization and gradual side slopes are the preferred mitigation methods
for existing erosion problems. Where high channel velocities, sharp bends or wave
action necessitate the use of alternative stabilization measures, natural rock or riprap
are preferred materials. Artificial materials such as concrete, construction rubble and
gabions should be avoided unless there are no practicable alternatives.
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(5) Use of artificial shoreline and stream bank materials for the convenience of site design
for private developments is not supported. Construction activities involving one
thousand feet (1,000') of shoreline or stream bank are not minor and should be subject
to the review of a registered professional engineer.
e. Temporary stream crossings in which:
(1) The approach roads will be five-tenths foot (0.5') or less above natural grade.
(2) The crossing will allow stream flow to pass without backing up the water above the
stream bank vegetation line or above any drainage tile or outfall invert.
(3) The top of the roadway fill in the channel will be at least two feet (2') below the top of
the lowest bank. Any fill in the channel shall be nonerosive material, such as riprap or
gravel.
(4) All disturbed stream banks will be seeded or otherwise stabilized as soon as possible
upon installation and again upon removal of construction.
(5) The access road and temporary crossing will be removed within one year after
authorization.
14-1-8: OCCUPATION AND USE OF SPECIAL FLOOD HAZARD AREAS
WHERE FLOODWAYS ARE NOT IDENTIFIED:
In SFHAs or floodplains, where no floodways have been identified and no base flood or 100-year
frequency flood elevations have been established by FEMA or the OWR, and draining more than
a square mile, no development shall be permitted unless the cumulative effect of the proposals,
when combined with all other existing and anticipated uses and structures, shall not significantly
impede or increase the flow and passage of the floodwaters nor significantly increase the base
flood or 100-year frequency flood elevation.
A. Development Permit: No person, firm, corporation or governmental body, not exempted by
state law, shall commence any development in an SFHA or floodplain without first obtaining
a development permit from the director of engineering and community development director.
Application for a development permit shall be made on a form provided by the director of
engineering and community development director. The application shall be accompanied by
drawings of the site, drawn to scale, showing property line dimensions; and existing grade
elevations and all changes in grade resulting from excavation or filling, sealed by a licensed
engineer or surveyor; the location and dimensions of all buildings and additions to buildings;
and the elevation of the lowest floor (including basement) of all proposed buildings subject to
the requirements of section 14-1-9 of this chapter.
1. The application for a development permit shall also include the following information:
a. A detailed description of the proposed activity, its purpose and intended use.
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b. Site location (including legal description) of the property, drawn to scale, on the
designated floodway maps, indicating whether it is proposed to be in an incorporated
or unincorporated area.
c. Anticipated dates of initiation and completion of activity.
d. Plans of the proposed activity shall be provided which include as a minimum:
(1) A vicinity map showing the site of the activity, name of the waterway, boundary
lines, names of roads in the vicinity of the site, graphical or numerical scale, and
north arrow;
(2) A plan view of the project and engineering study reach showing existing and
proposed conditions including principal dimensions of the structure or work,
elevations in 1988 NAVD, adjacent property lines and ownership, drainage and
flood control easements, distance between proposed activity and navigation
channel (when the proposed construction is near a commercially navigable body of
water), floodplain limit, location and orientation of cross sections, north arrow, and
a graphical or numerical scale;
(3) If the required plans include a delineation of the floodway for both existing and
proposed conditions. This floodway delineation, made by the applicant, should be
consistent with the requirements of section 14-1-5 and the definition of the
"designated floodway" in section 14-1-2 of this chapter. Floodplain and floodway
delineations should be based on ultimate future watershed land use conditions. This
delineation should be verified and approved by the office of water resources;
(4) Cross section views of the project and engineering study reach showing existing
and proposed conditions including principal dimensions of the work as shown in
plan view, existing and proposed elevations, normal water elevation, 10-year
frequency flood elevation, 100-year frequency flood elevation and graphical or
numerical scales (horizontal and vertical); and
(5) A soil erosion and sedimentation control plan for disturbed areas. This plan shall
include a description of the sequence of grading activities and the temporary
sediment and erosion control measures to be implemented to mitigate their effects.
This plan shall also include a description of final stabilization and revegetation
measures, and the identification of a responsible party to ensure postconstruction
maintenance.
e. Engineering calculations and supporting data shall be submitted showing that the
proposed work will meet the criteria of subsection B of this section.
f. Any and all other local, state and federal permits or approvals that may be required for
this type of development.
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2. Based on the best available existing data according to the Illinois state water survey's
floodplain information repository, the director of engineering shall compare the elevation
of the site to the base flood or 100-year frequency flood elevation. Should no elevation
information exist for the site, the developer's engineer shall calculate the elevation
according to subsection 14-1-5D of this chapter. Any development located on land that is
higher than the base flood elevation as determined pursuant to section 14-1-5 of this chapter
is not in the SFHA and, therefore, not subject to the requirements of this chapter. The
community development director shall maintain documentation of the existing ground
elevation at the development site and certification that its ground elevation is higher than
the base flood elevation.
3. The director of engineering and community development director shall be responsible for
obtaining from the applicant copies of all other local, state and federal permits, approvals
or permit not required letters that may be required for this type of activity. The director of
engineering and community development director shall not issue the development permit
unless all required local, state and federal permits have been obtained.
B. Preventing Increased Damages: No development in the SFHA, where a floodway has not been
determined, shall create a damaging or potentially damaging increase in flood heights or
velocity or threat to public health, safety and welfare or impair the natural hydrologic and
hydraulic functions of the floodway or channel, or impair existing water quality or aquatic
habitat. Construction impacts shall be minimized by appropriate mitigation methods as called
for in this chapter.
1. Interim Floodway: Within all SFHAs where a designated floodway has not been defined,
it is recommended that an interim floodway be defined by the applicant for purposes of this
chapter. This interim floodway would be subject to the appropriate use, engineering and
mitigation requirements of section 14-1-7 of this chapter. A suggested interim floodway
determination approach was discussed in the commentary to this section. As a minimum,
all channels within the SFHA should be considered floodways for purposes of this chapter
and the following standards shall apply:
a. The developer shall have a registered professional engineer state in writing and shown
through supporting plans, calculations and data that the project meets the engineering
requirements of subsections 14-1-7B2a through B2l of this chapter for the entire
floodplain as calculated under the provisions of subsection 14-1-5D of this chapter. As
an alternative, the developer should have an engineering study performed to determine
a floodway and submit that engineering study to OWR for acceptance as a designated
floodway. Upon acceptance of their floodway by the OWR, the developer shall then
demonstrate that the project meets the requirements of section 14-1-7 of this chapter
for the designated floodway. The floodway shall be defined according to the definition
in section 14-1-2 of this chapter.
b. A development permit shall not be issued unless the applicant first obtains a permit
from OWR or written documentation that a permit is not required from OWR.
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c. No permit from OWR shall be required if the office has delegated permit responsibility
to the city per 92 Illinois administrative code, part 708 for regulatory floodways, per
OWR's statewide permit entitled "Construction In Floodplains With No Designated
Floodways In Northeastern Illinois".
d. Any work involving the construction, modification or removal of a "dam" or an on
stream structure to impound water as defined in section 14-1-2 of this chapter shall
obtain an Illinois office of water resources dam safety permit or letter indicating a
permit is not required prior to the start of construction of a dam. If the director of
engineering finds a dam that does not have an OWR permit, the director of engineering
shall immediately notify the dam safety section of the office of water resources. If the
director of engineering finds a dam, which is believed to be in unsafe condition, the
director of engineering shall immediately notify the owner of the dam and the Illinois
emergency management agency (IEMA) and the OWR dam safety section in
Springfield.
e. The following activities may be permitted without a registered professional engineer's
review or calculation of a base flood elevation and regulatory floodway. Such activities
shall still meet the other requirements of this chapter:
(1) Underground and overhead utilities that:
(A) Do not result in any increase in existing ground elevations, or
(B) Do not require the placement of aboveground structures in the floodway, or
(C) In the case of underground stream crossings, the top of the pipe or encasement
is buried a minimum of three feet (3') below the existing streambed, and
(D) In the case of overhead utilities, no supporting towers are placed in the
watercourse and are designed in such a fashion as not to catch debris;
(2) Storm and sanitary sewer outfalls combined sewer outfalls that:
(A) Do not extend riverward or lakeward of the existing adjacent natural bank slope,
and
(B) Do not result in an increase in ground elevation, and
(C) Are designed so as not to cause stream bank erosion at the outfall location;
(3) Construction of shoreline and streambed protection that:
(A) Does not exceed one thousand feet (1,000') in length or two (2) cubic yards per
linear foot of streambed.
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(B) Materials are not placed higher than the existing top of bank.
(C) Materials are placed so as not to reduce the cross sectional area of the stream
channel by more than ten percent (10%).
(D) Vegetative stabilization and gradual side slopes are the preferred mitigation
methods for existing erosion problems. Where high channel velocities, sharp
bends or wave action necessitate the use of alternative stabilization measures,
natural rock or riprap are preferred materials. Artificial materials such as
concrete, construction rubble and gabions should be avoided unless there are no
practicable alternatives.
Use of artificial shoreline and stream bank materials for the convenience of site
design for private developments is not supported. Construction activities
involving one thousand feet (1,000') of shoreline or stream bank are not minor
and should be subject to the review of a registered professional engineer. The
city recommends there be no reduction in the cross sectional area of the channel;
(4) Temporary stream crossings in which:
(A) The approach roads will be 0.5 foot (1/2 foot) or less above natural grade.
(B) The crossing will allow stream flow to pass without backing up the water above
the stream bank vegetation line or above any drainage tile or outfall invert.
(C) The top of the roadway fill in the channel will be at least two feet (2') below the
top of the lowest bank. Any fill in the channel shall be nonerosive material, such
as riprap or gravel.
(D) All disturbed stream banks will be seeded or otherwise stabilized as soon as
possible upon installation and again upon removal of construction.
(E) The access road and temporary crossings will be removed within one year after
authorization;
(5) The construction of light poles, signposts and similar structures, unless the structure
is cantilevered which then requires the review and approval of a registered
professional engineer;
(6) The construction of sidewalks, driveways, athletic fields (excluding fences), patios
and similar surfaces which are built at grade;
(7) The construction of properly anchored, unwalled, open structures such as
playground equipment, pavilions and carports built at or below existing grade that
would not obstruct the flow of floodwaters;
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(8) The construction of additions to existing buildings which do not increase the first
floor area by more than twenty percent (20%), which are located on the upstream
or downstream side of the existing building, which do extend beyond the sides of
the existing building that are parallel to the flow of floodwaters.
f. The flood carrying capacity within any altered or relocated watercourse shall be
maintained.
2. Compensatory Storage: Whenever any portion of a floodplain is authorized for use, the
volume of space which will be occupied by the authorized fill or structure below the base
flood or 100-year frequency flood elevation shall be compensated for and balanced by a
hydraulically equivalent volume of excavation taken from below the base flood for 100-
year frequency flood elevation. The excavation volume shall be at least equal to one and
five-tenths (1.5one-tenth (1.1) times the volume of storage lost due to the fill or structure.
In the case of streams and watercourses, such excavation shall be made opposite or adjacent
to the areas so filled or occupied. All floodplain storage lost below the existing 10-year
flood elevation shall be replaced below the proposed 10-year flood elevation. All
floodplain storage lost above the existing 10-year flood elevation shall be replaced above
the proposed 10-year flood elevation and below the 100-year elevation. All such
excavations shall be constructed to drain freely and openly to the watercourse.
14-1-9: PERMITTING REQUIREMENTS APPLICABLE TO ALL FLOODPLAIN
AREAS AND PROTECTION OF BUILDINGS:
In addition to the requirements found in sections 14-1-6, 14-1-7 and 14-1-8 of this chapter for
development in flood fringes, designated floodways and SFHA or floodplains where no floodways
have been identified (zones A, AO, AH, AE, A1-A30, A99, VO, V1-30, VE, V, M or E), the
following requirements shall be met:
A. Public Health Standards:
1. No developments in the SFHA shall include locating or storing chemicals, explosives,
buoyant materials, animal wastes, fertilizers, flammable liquids, pollutants, or other
hazardous or toxic materials below the FPE, or anywhere within this floodway, floodplain
or flood fringe.
2. New and replacement water supply systems, wells, sanitary sewer lines and on site waste
disposal systems may be permitted, providing all manholes or other aboveground openings
located below the FPE are watertight. The city does not support wells, new sanitary sewer
lines (except interceptor sewers) or on site waste disposal systems in the floodway.
B. Carrying Capacity And Notification: For all projects involving channel modification, fill or
stream maintenance (including levees), the flood carrying capacity of the watercourse shall be
maintained. In addition, the city shall notify adjacent communities in writing thirty (30) days
prior to the issuance of a permit for the alteration or relocation of the watercourse.
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C. Protecting Buildings: All buildings located within a 100-year floodplain, also known as an
SFHA, shall be protected from flood damage below the flood protection elevation. This
building protection criteria applies to the following situations:
Improvements, structural alterations including replacements or reconstructions made to an
existing building that increase the floor area by more than twenty percent (20%) or equal or
exceed the market value of the building only by fifty percent (50%). These are considered
"substantial improvements" and shall be figured cumulatively "during the life of the building".
If substantially improved Substantial Improvements to existing structures. In these cases,
the existing structure and the addition must meet the flood protection standards of this section,
which includes, but is not limited to, elevating the finished floor at 1.0 foot two (2) feet above
the BFE;
Repairs made to a substantially damaged building. These repairs shall be figured cumulatively
"during the life of the building". If substantially damaged If a building is determined to be
Substantially Damaged, the entire structure must meet the flood protection standards of this
section, which includes, but is not limited to, elevating the finished floor 1.0 foot two (2) feet
above the BFE;
Installing a manufactured home on a new site or a new manufactured home on an existing site.
This building protection requirement does not apply to returning a mobile home to the same
site it lawfully occupied before it was removed to avoid flood damage;
Installing a travel trailer on a site for more than one hundred eighty (180) days; and
"Repetitive loss" to an existing building as defined in section 14-1-2 of this chapter. This
building protection requirement may be met by one of the following methods:
1. A residential or nonresidential building, when allowed, may be constructed on permanent
landfill in accordance with the following:
a. The lowest floor (including basement) shall be at one two foot (1 2') above the base
flood elevation.
b. The fill shall be placed in layers no greater than one foot (1') deep before compaction
and should extend at least ten feet (10') beyond the foundation of the building before
sloping below the flood protection elevation. The top of the fill shall be above the flood
protection elevation. However, the ten foot (10') minimum may be waived if a structural
engineer certifies an alternative method to protect the building from damages due to
hydrostatic pressures. The fill shall be protected against erosion and scour. The fill shall
not adversely affect the flow of surface drainage from or onto neighboring properties.
2. A residential or nonresidential building may be elevated in accordance with the following
:
a. The building or improvement shall be elevated on crawl space, stilts, piles, walls or
other foundation that is permanently open to floodwaters and not subject to damage by
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hydrostatic pressures of the base flood or 100-year frequency flood. The permanent
openings shall be no more than one foot (1') above grade, and consist of a minimum of
two (2) openings. The openings must have a total net area of not less than one square
inch for every one square foot of enclosed area subject to flooding below the base flood
elevation.
b. The foundation and supporting members shall be anchored and aligned in relation to
flood flows and adjoining structures so as to minimize exposure to known
hydrodynamic forces such as current, waves, ice and floating debris.
c. All areas below the flood protection elevation shall be constructed of materials resistant
to flood damage. The lowest floor (including basement) and all electrical, heating,
ventilating, plumbing and air conditioning equipment and utility meters, and other
service facilities (including ductwork) shall be located at or above waterproofed to
the flood protection elevation. Water and sewer pipes, electrical and telephone lines,
submersible pumps and other waterproofed service facilities may be located below the
flood protection elevation.
d. No area below the flood protection elevation shall be used for storage of items or
materials.
e. When the building wall encloses open space that is below the base flood elevation,
gravity, storm and sanitary sewer connections are specifically prohibited and overhead
sewers are required for the sanitary connections and sumps for the storm sewer
connection.
f. Manufactured homes and travel trailers, to be installed on a site for more than one
hundred eighty (180) days, shall be elevated to or above the flood protection elevation;
and shall be anchored to resist flotation, collapse or lateral movement by being tied
down in accordance with the rules and regulations for the Illinois mobile home tie down
act issued pursuant to 77 Illinois administrative code 870.
3. Only an existing nonresidential building may be structurally dry floodproofed (in lieu of
elevation); provided, that a registered professional engineer shall certify that the building
has been structurally dry floodproofed below the flood protection elevation, the structure
and attendant utility facilities are watertight and capable of resisting the effects of the base
flood or 100-year frequency flood. The building design shall take into account flood
velocities, duration, rate of rise, hydrostatic and hydrodynamic forces, the effects of
buoyancy and impacts from debris or ice. Floodproofing measures shall be operable
without human intervention and without an outside source of electricity (levees, berms,
floodwalls and similar works are not considered floodproofing for the purpose of this
subsection).
4. A building may be constructed with a crawl space located below the flood protection
elevation provided that the following conditions are met:
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a. The building must be designed and adequately anchored to resist flotation, collapse,
and lateral movement of the structure resulting from hydrodynamic and hydrostatic
loads, including the effects of buoyancy; and
b. Any enclosed area below the flood protection elevation shall have openings that
equalize hydrostatic pressures by allowing for the automatic entry and exit of
floodwaters. A minimum of one opening on each wall having a total net area of not less
than one square inch per one square foot of enclosed area. The openings shall be no
more than one foot (1') above grade; and
c. The interior grade of the crawl space below the flood protection elevation must not be
more than two feet (2') below the lowest adjacent exterior grade; and
d. The interior height of the crawl space measured from the interior grade of the crawl
space to the top of the foundation wall must not exceed four feet (4') at any point; and
e. An adequate drainage system must be installed to remove floodwaters from the interior
area of the crawl space within a reasonable period of time after a flood event; and
f. Portions of the building below the flood protection elevation must be constructed with
materials resistant to flood damage; and
g. Utility systems within the crawl space must be elevated above the flood protection
elevation.
5. Construction of new or substantially improved critical facilities shall be located outside the
limits of the floodplain. Construction of new critical facilities shall be permissible within
the floodplain if no feasible alternative site is available. Critical facilities constructed
within the SFHA shall have the lowest floor (including basement) elevated or structurally
dry floodproofed to the 500-year flood frequency elevation or three feet (3') above the level
of the 100-year flood frequency elevation whichever is greater. Floodproofing and sealing
measures must be taken to ensure that toxic substances will not be displaced by or released
into floodwaters. Access routes elevated to or above the level of the base flood elevation
shall be provided to all critical facilities.
D. Inspection: In order to make a damage determination, the Director of Public Works and
Engineering, or his designee, shall have the authority to conduct an internal inspection of all
buildings located within the SFHA that, based on external observation, have been contacted by
flood waters at the foundation level or above within the past 180 days. The purpose of this
inspection will be to:
1. determine whether damage has occurred to the building as a result of flooding which will
require permitted repair work to be conducted and whether the damage qualifies as
Substantially Damaged as defined in this Title 14; and
2. inform the owner/ occupant of the damaged building of the City's flood control regulations.
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If an owner/ occupant of a property refuses to grant the Director of Public Works and Engineering,
or his designee, access to inspect building for the purpose of making a damage determination, the
property and the owner/ occupant will be declared in violation of this Title 14, and the director of
engineering shall be authorized to seek an administrative search warrant for the property from the
Circuit Court of Cook County strictly for the purpose of conducting the inspection authorized by this
Section 14-1-9(D).
14-1-10: OTHER DEVELOPMENT REQUIREMENTS:
The city council shall take into account flood hazards, to the extent that they are known in all
official actions related to land management, use and development.
A. Review Of Development Documents: New subdivisions, manufactured home parks,
annexation agreements and planned unit developments (PUDs) within the SFHA shall be
reviewed to assure that the proposed developments are consistent with sections 14-1-6, 14-1-
7, 14-1-8 and 14-1-9 of this chapter and the need to minimize flood damage. Plats or plans for
new subdivisions, mobile home parks and planned unit developments (PUDs) shall include a
signed statement by a registered professional engineer that the plat or plans account for changes
in the drainage of surface waters in accordance with the plat act1.
B. Data Shown: Proposals for new subdivisions, manufactured home parks, travel trailer parks,
planned unit developments (PUDs) and additions to manufactured home parks and additions
to subdivisions shall include base flood or 100-year frequency flood elevation data and
floodway delineations. All new plans recorded must show the location of any SFHA, which
appears on the plat and must be signed, sealed and certified by an Illinois registered land
surveyor as per the requirements of public act 85-267. Where this information is not available
from an existing study filed with the Illinois state water survey, the applicant's engineer shall
be responsible for calculating the base flood or 100-year frequency flood elevation per
subsection 14-1-5D of this chapter and the floodway delineation per the definition in section
14-1-2 of this chapter and submitting it to the state water survey and OWR for review and
approval as best available regulatory data.
C. Preservation Of Natural Streams: Streets, blocks, lots, parks and other public grounds shall be
located and laid out in such a manner as to preserve and utilize natural streams and channels.
Wherever possible, the floodplains shall be included within parks or other public grounds.
D. Compliance With Chapter Required: The city council shall not approve any planned unit
development (PUD) or plat of subdivision located outside the corporate limits unless such
agreement or plat is in accordance with the provisions of this chapter.
E. Detached Single-Family Garages And Sheds: All new construction of or substantial
improvements to detached single-family garages and sheds located in an SFHA (zone A) or
property shown as being lower than the base flood elevation, shall be constructed in accordance
with the requirements set forth in this chapter and the following requirements:
1. Floodway Location Prohibited: The structure shall not be located in the floodway.
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2. Location On Single-Family Lot Required; Accessory To Principal Structure: The structure
must be constructed or located, if already existing, as the case may be, on an existing single-
family lot of record and be accessory to a principal structure on the same lot.
3. Location Of Floor: The floor of the structure shall be located at the existing ground
elevation; however, the top of the foundation elevation shall be one two foot (12') above
the base flood elevation. (See exhibits C through F of this subsection for details.)
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4. Fees: The fees for new construction or substantial improvements to detached single-family
garages and sheds are set forth in title 10, chapter 13 of this code.
5. Materials: The structure shall be constructed of materials that will not be damaged by
flooding and shall be constructed in accordance with all applicable provisions of the Des
Plaines building code and ordinance.
6. Utilities: All utilities shall be located a minimum of two feet (2') above the base flood
elevation.
7. Storage Of Vehicles And Tools: The structure shall only be used for the storage of vehicles
and tools and shall not have any rooms, such as a workshop, greenhouse, etc.
8. Square Footage And Value Maximums: The structure shall not exceed five hundred (500)
square feet and shall have a maximum value of no more than eight thousand dollars
($8,000.00) ($15,000.00 if brick) excluding the costs for a driveway.
9. Recordation Requirement: It must be recorded on the title that the structure is built in a
floodplain.
10. Compliance Bond: The compliance bond shall be at least one thousand dollars ($1,000.00)
to assure compliance. A higher compliance bond may be set by the building official if
deemed necessary.
11. Requirements Of Section 14-1-6 Of This Chapter: The requirements of section 14-1-6 of
this chapter shall be met, to the extent determined by the director of engineering.
12. Compliance Documents: Upon completion of the permit work the following compliance
documents must be submitted for approval by the director of engineering and the building
official prior to occupancy and refund of the compliance bond:
a. As constructed plans certified by a professional engineer or registered land surveyor;
and
b. Copy of the recorded title identifying that the structure built is within the SFHA.
14-1-11: VARIANCES:
No variances shall be granted to any development located in a "designated floodway" (except as
stipulated in subsection C of this section) as defined in section 14-1-2 of this chapter. However,
when a development proposal is located outside of a designated floodway, and whenever the
standards of this chapter place undue hardship on a specific development proposal, the applicant
may apply to the engineering committee (plan commission planning and zoning board or
floodplain commission) for a variance. The director of engineering shall review the applicant's
request for a variance and shall submit his recommendation to the city council.
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A. No variance shall be granted unless the applicant demonstrates that:
1. The development activity cannot be located outside the SFHA;
2. An exceptional hardship would result if the variance were not granted;
3. The relief requested is the minimum necessary;
4. There will be no additional threat to public health, safety, beneficial stream uses and
functions, especially aquatic habitat or creation of a nuisance;
The criteria for granting a variance should recognize and include the fact that there are
legitimate stream uses and functions, which may be adversely affected by the granting of
the variance. These uses include aesthetics, aquatic habitat and recreation. Since these uses
have a definite, though difficult to quantify, economic value, the applicant should
demonstrate that these uses will not be impaired by the proposed activity as part of the
application for a variance;
5. There will be no additional public expense for flood protection, lost environmental stream
uses and functions, rescue or relief operations, policing or repairs to stream beds and banks,
roads, utilities or other public facilities;
6. The provisions of sections 14-1-6 and 14-1-9 of this chapter shall be met;
7. The activity is not in a designated floodway;
8. The applicant's circumstances are unique and do not represent a general problem; and
9. The granting of the variance will not alter the essential character of the area involved,
including existing stream uses.
B. The director of engineering shall notify an applicant in writing that a variance from the
requirements of section 14-1-9 of this chapter that would lessen the degree of protection to a
building will:
1. Result in increased premium rates for flood insurance up to amounts as high as twenty five
dollars ($25.00) for one hundred dollars ($100.00) of insurance coverage;
2. Increase the risks to life and property; and
3. Require that the applicant proceed with knowledge of these risks and that he will
acknowledge in writing that he assumes the risk and liability.
C. Variances may be issued for the repair or rehabilitation of historic structures upon a
determination that the proposed repair or rehabilitation will not preclude the structure's
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continued designation as a historic structure and the variance is the minimum necessary to
preserve the historic character and design of the structure.
14-1-12: DISCLAIMER OF LIABILITY:
The degree of flood protection required by this chapter is considered reasonable for regulatory
purposes and is based on available information derived from engineering and scientific methods
of study. Larger floods may occur or flood heights may be increased by manmade or natural causes.
This chapter does not imply that development, either inside or outside of the SFHA, will be free
from flooding or damage. This chapter does not create liability on the part of the city or any officer
or employee thereof for any flood damage that results from reliance on this chapter or any
administrative decision made lawfully hereunder.
14-1-13: PENALTY:
Failure to comply with the requirements of a permit or conditions of a variance resolution shall be
deemed to be a violation of this chapter. Upon due investigation, the director of engineering may
determine that a violation of the minimum standards of this chapter exists. The director of
engineering shall notify the owner in writing of such violation.
A. If such owner fails after ten (10) days' notice to correct the violation:
1. The city may make application to the circuit court for an injunction requiring conformance
with this chapter or make such other order as the court deems necessary to secure
compliance with this chapter, and the city will be obliged to take whatever actions will be
necessary to ensure compliance with this chapter.
2. Any person who violates this chapter shall, upon conviction thereof, be fined not less than
two hundred dollars ($200.00) nor more than five thousand dollars ($5,000.00) for each
offense.
3. A separate offense shall be deemed committed upon each day during or on which a
violation occurs or continues.
4. The city may record a notice of violation on the title to the property.
B. The director of engineering shall inform the owner that any such violation is considered a
wilful act to increase flood damages and, therefore, may cause coverage by a standard flood
insurance policy to be suspended.
C. Nothing herein shall prevent the city from taking such other lawful action to prevent or remedy
any violations. All costs connected therewith shall accrue to the person or persons responsible.
14-1-14: ABROGATION AND GREATER RESTRICTIONS:
This chapter is not intended to repeal, abrogate or impair any existing easements, covenants or
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deed restrictions. Where this chapter and other ordinance, easements, covenants or deed
restrictions conflict or overlap, whichever imposes the more stringent restrictions shall prevail.
This chapter is intended to repeal the original ordinance or resolution, which was adopted to meet
the national flood insurance program regulations, but is not intended to repeal the resolution, which
the city passed in order to establish initial eligibility for the program.
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PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: April 21, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering
Subject: U.S. 12/45 (Lee Street) at Perry Street Signalization – Construction Engineering
Issue: Construction of the Lee-Perry Traffic Signal was completed in 2012. However, as is typical for
projects using Federal funds and running through the State processes, closure of the paperwork on the project
can extend for years beyond the actual project completion. The delays and paperwork closeout issues for the
Lee-Perry project have been excessive, even by State standards. As a result, Gewalt Hamilton, the City’s
construction engineering consultant on the project has requested a fee increase of $30,068.71 to help defray
their expenses from this process.
Analysis: The Lee-Perry Signal project was funded through a combination of State grant funding and Federal
Surface Transportation Program (STP) funding. In deference to the complexities of the construction process,
the STP program allows the potential for retroactive grant increases to cover construction overages. The
program is unique in this respect.
The Public Works and Engineering Department has successfully applied to the Northwest Council of Mayors
for an increase in the STP funding to help cover the additional construction closeout expenses. The approved
grant increase will cover 80 percent of the additional cost ($24,055), with the remaining 20 percent ($6,014)
the responsibility of the City as local match. In order to access the additional federal STP grant funds, the
City must enter into agreement amendments with the State and the consultant.
Recommendation: We recommend that the City of Des Plaines execute the Local Public Agency Amendment
for Federal Participation with IDOT. We also recommend that the City execute the supplement to the
Construction Engineering Services Agreement for Federal Participation with Gewalt Hamilton Associates,
625 Forest Edge Drive, Vernon Hills, Illinois 60061, in the not-to-exceed amount of $30,068.71. Source of
funding would be the Capital Projects Fund. After reimbursement from the STP grant, the final City share is
$6,014.
Attachments:
Attachment 1 - Gewalt Hamilton Letter - December 30, 2015
Resolution R-83-16
Exhibit A - Local Public Agency Amendment for Federal Participation
Exhibit B - Construction Engineering Services Agreement for Federal Participation, Supplement #2
MEMORANDUM
Page 1 of 16
December 30, 2015
Mr. Jon Duddles
Assistant Director of Public Works & Engineering
City of Des Plaines
1420 Miner Street/NW Highway
Des Plaines, Illinois 60016
Re: Lee & Perry Street Des Plaines Signal Construction
Section: 10-00213-00CH
Route: FAP 330 Lee Street (US12/45) @ Perry Street
Project: M-9003 (821)
Job No.: C-91-559-11
Resolution No.: R-155-11
Request for Increase in Fees for Construction Phase Services
Dear Mr. Duddles:
As you are aware, Gewalt Hamilton Associates has been working to close out the above referenced project for
several years, and various construction and final documentation setbacks have ultimately increased the time
invested. Therefore, we are requesting an increase in fees for the Construction Engineering Services provided on this
project. This letter and attached documents will provide you with background and supporting information for the
requested fee increase.
The construction began on April 19, 2012, with a contract completion date of July 31, 2012. Due to a delay in the
review of the proposed street lighting shop drawings as well as the landscape restoration requirements in the
specifications, Alliance Contractors, Inc. was granted an initial extension of time to September 14, 2012. Alliance
Contractor’s electrical contractor, Home Towne Electric, was unable to finish the street lighting installation within the
specified time frame due to the proposed lighting terminus location having unconventional temporary wiring as well
as complications resulting from the numerous interconnected lighting systems in the area. On December 13, 2012,
IDOT completed their final inspection of the street lighting, but could not approve the entire system until the final
maintenance transfer was complete. Consequently, the project was suspended, and additional extension of time was
requested. The project was resumed on March 19, 2013, the street lighting maintenance was transferred back to
IDOT, and the project was officially completed on March 20, 2013. As a result, there was an additional seven weeks
plus of project construction than originally anticipated.
In addition, IDOT has gone through extensive personnel changes since construction was completed in March of
2013, and these changes have had an effect on the project closure eventually resulting in a more time consuming
process. This coupled with the delays during the initial shop drawing review, determining alternative wiring designs in
order to sustain the existing IDOT lighting system, contractor delays in submitting and resubmitting material
documentation, and ultimately the numerous submissions necessary to receive final approval of the project have
increased the time required to facilitate project closure. Furthermore, some of these submissions were unfortunately
lost or misplaced. As an example, the general contractor recently had to provide payroll records to IDOT that were
originally submitted over two years ago. Based on the fact that the completion date exceeded the original contract
completion date, the final documentation work on this project has exceeded normal project closure times, and there
is still an estimated eighty hours of work left to finalize the outstanding items with IDOT’s Bureau of Materials; Gewalt
Hamilton Associates is requesting the additional construction engineering services which were necessary to
complete the final project closeout through the Illinois Department of Transportation.
The cost associated with the extra project closure time as well as the additional time for construction engineering is
estimated at $30,068.71 based on the attached Exhibit A. This fee, along with our original fee of $144,928.33, totals
Attachment 1 Page 2 of 16
$174,997.04. The total construction contract costs for the project are estimated at $1,055,040.04 of which $29,956.90
is non-participating and 100% funded by the City of Des Plaines. These IDOT non-participating items included; the
painting of the traffic signal posts and mast arms, water service repairs, time lost by contractors due to various utility
conflicts, and pavement patching for an existing water main break.
I have enclosed the BLR 05611 Supplement #2 for your review. If this is acceptable, please let me know.
Should you have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
Gewalt Hamilton Associates, Inc.
Bruce L. Shrake, P.E.
President
3850.400 Add’l Fee Request Ltr_20151230
Attachment 1 Page 3 of 16
1
CITY OF DES PLAINES
RESOLUTION R - 83 - 16
A RESOLUTION APPROVING THE EXECUTION OF A
LOCAL AGENCY AGREEMENT AMENDMENT AND AN
ENGINEERING SERVICES AGREEMENT SUPPLEMENT
IN CONNECTION WITH THE LEE-PERRY
SIGNALIZATION PROJECT.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, in 2011, the City was awarded a grant of federal funds through the federal
Surface Transportation Program (“STP”) for the signalization of the intersection at Lee Street and
Perry Street in the City (“Project”); and
WHEREAS, in order to commence construction of, and to receive STP funds for, the
Project, the Illinois Department of Transportation (“IDOT”) required that the City enter into: (i) a
Local Agency Agreement for Federal Participation with IDOT setting forth the rights and
responsibilities of the City and IDOT in connection with the completion of the Project ("Local
Agency Agreement"); and (ii) an Engineering Services Agreement for Federal Participation
("Engineering Services Agreement") with an engineering firm for the procurement of
construction engineering services for the Project; and
WHEREAS, on August 11, 2011, the City Council approved Resolution R-110-11,
authorizing the City to enter into the Local Agency Agreement with IDOT; and
WHEREAS, on December 5, 2011, the City Council approved Resolution R-155-11,
authorizing the City to enter into the Engineering Services Agreement with Gewalt Hamilton
Associates, Inc. (“Consultant”); and
WHEREAS, work on the Project was completed in 2012; and
WHEREAS, Consultant has incurred additional costs in the amount of $30,068.71 caused
by delays beyond the control of the City and Consultant in IDOT’s acceptance of the Project
(“Additional Costs”); and
WHEREAS, the City applied for, and was granted, additional federal funding under the
STP program to help pay for the Additional Costs (“Grant”); and
WHEREAS, in order to obtain the Grant, IDOT requires the City to enter into: (i) an
amendment to the Local Agency Agreement (“LAA Amendment”); and (ii) a supplement to the
Engineering Services Agreement (“ESA Supplement”); and
Page 4 of 16
2
WHEREAS, pursuant to the terms of the Grant, the Local Agency Agreement, and the
LAA Amendment, (i) the City will pay the Additional Costs to Consultant and will be reimbursed
in the amount of $24,054.97 by the STP Grant; and (ii) the unreimbursed Additional Costs in the
amount of $6,013.74 will be borne by the City as a local share (“City Share”); and
WHEREAS, the City has appropriated sufficient funds in the Capital Projects Fund for
use by the Department of Public Works and Engineering during the 2016 fiscal year to pay the
City Share; and
WHEREAS, the City Council has determined that is in the best interest of the City to enter
into: (i) the LAA Amendment with IDOT; and (ii) the ESA Supplement with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF LAA AMENDMENT. The City Council hereby
approves the LAA Amendment in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE LAA AMENDMENT. The City
Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal, on behalf
of the City, the final LAA Amendment.
SECTION 4: APPROVAL OF ESA SUPPLEMENT. The City Council hereby
approves the ESA Supplement in substantially the form attached to this Resolution as Exhibit B,
and in a final form to be approved by the General Counsel.
SECTION 5: AUTHORIZATION TO EXECUTE ESA SUPPLEMENT. The City
Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal, on behalf
of the City, the final ESA Supplement.
SECTION 6: AUTHORIZATION TO PAY CITY SHARE. Pursuant to and in
accordance with the LAA Amendment and the ESA Supplement, the City Council hereby
authorizes the City Manager, or his designee, to (a) pay the Additional Costs to Consultant, and
(b) obtain partial reimbursement for the Additional Costs in the amount of $24,054.97 from the
STP Grant.
SECTION 7: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Page 5 of 16
3
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Local Agency Agreement Amendment with IDOT and Engineering Services Agreement Supplement for Lee-Perry
Signalization Project Grant Increase
#46069387_v3
Page 6 of 16
Printed 5/5/2016 Page 1 of 2 BLR 05311 (Rev. 09/03/15)
Local Public Agency
City of Des Plaines
State Contract
Day Labor
Local Contract
RR Force Account
Local Public Agency Amendment
# for Federal Participation Section: 10-00213-00-CH Fund Type: STU
ITEP / SRTS /
HSIP
Number(s)
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-91-559-11 M-9003(821)
This Amendment is made and entered into between the above local public agency, hereinafter referred to as the “LPA”, and the state
of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LPA have
jointly proposed to improve the designated location as described below and agree to the changes outlined in this Amendment. The
improvement shall be constructed in accordance with plans approved by the STATE and the STATE’s policies and procedures
approved and/or required by the Federal Highway Administration, hereinafter referred to as “FHWA”.
Location
Location Lee Street at Perry Street Route US 12/45 Length 0.1 mi
Termini Brown Street to Market Street
Current Jurisdiction STATE TIP Number 03-10-0043 Existing Structure No
Amended Division of Cost
Type of Work % % LPA % Total
Participating Construction 719,033 ( * ) ( ) 308,157 ( * ) 1,027,190
Non-Participating Construction ( ) ( ) 29,956 ( 100 ) 29,956
Preliminary Engineering ( ) ( ) ( )
Construction Engineering 125,505 ( * ) ( ) 49,492 ( * ) 174,997
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 844,538 $ $ 387,605 $ 1,232,143
Maximum FHWA (STU) participation not to exceed $844,538.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Public Agency Appropriation
For Amendments Increasing the LPA share: By execution of this Amendment, the LPA attests that additional moneys have been
appropriated or reserved by resolution or ordinance to fund the aditional share of LPA project costs. A copy of the resolution or
ordinance is attached as an addendum(required for increases to state-let contracts only).
Exhibit A Page 7 of 16
Printed 5/5/2016 Page 2 of 2 BLR 05311 (Rev. 09/03/15)
ADDENDA
Additional information, changes, and/or stipulations to the original Agreement are hereby attached and identified below as being a part of
this Amendment.
(Insert addendum numbers and titles as applicable)
BE IT MUTUALLY AGREED that all remaining provisions of the original agreement not altered by this Amendment shall remain in full force
and effect and the Amendment shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns.
The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Amendment and all
Addenda.
APPROVED APPROVED
Local Public Agency State of Illinois
Department of Transportation
Matthew Bogusz
Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary Date
Mayor By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number
i
William M. Barnes, Chief Counsel Date
36-6005849 conducting business as a Governmental
Entity.
DUNS Number 074399668 Jeff Heck, Chief Fiscal Officer (CFO) Date
NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
Exhibit A Page 8 of 16
Page 1 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 12/30/2015 10:59:38 AM
Local Agency
City of Des Plaines
County
Cook
Section
10-00213-00-CH
Project No.
M-9003 (821)
Job No.
C-91-559-11
Contact Name/Phone/E-mail Address
Jon Duddles / (847) 391-5390
jduddles@desplaines.org
L
O
C
A
L
A
G
E
N
C
Y
Construction Engineering
Services Agreement
For
Federal Participation
Supplement #2
C
O
N
S
U
L
T
A
N
T
Consultant
Gewalt Hamilton Associates, Inc.
Address
625 Forest Edge Drive
City
Vernon Hills
State
Illinois
Zip Code
60061
Contact Name/Phone/E-mail Address
Kevin Belgrave / (847) 478-9700
kbelgrave@gha-engineers.com
THIS AGREEMENT is made and entered into this day of , between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT
described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of
Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation
Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the PROJECT
In Responsible Charge A full time LA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name Lee Street (US 12/45) Route FAP 330 Length 0.15 mi Structure No. N/A
Termini at Perry Street
Description: Project consists of approximately 1,050 SY of PCC Base Course widening, 482 TN of Polymerized Level Binder, and 476
TN of HMA Surface Course. Also included is the removal and replacement of approximately 5,810 SF of PCC sidewalk, 2,100 FT of curb
and gutter, and installation of traffic signals and roadway lighting.
Agreement Provisions
I. THE ENGINEER AGREES,
1.
To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT
hereinbefore described and checked below:
a.
b.
c.
d.
Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality
Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform
testing as noted below.
Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples
and perform testing as noted below.
For soils, to obtain samples and perform testing as noted below.
For aggregates, to obtain samples and perform testing as noted below.
NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR “Project
Procedures Guide”, or as indicated in the specifications, or as attached herein by the LA; test according to the
STATE BMPR “Manual of Test Procedures for Materials”, submit STATE BMPR inspection reports; and verify
compliance with contract specifications.
Exhibit B Page 9 of 16
Page 2 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 12/30/2015 10:59:38 AM
e.
f.
g.
Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LA and the STATE in accordance with the STATE BMPR “Project Procedures Guide” and
the policies of the STATE.
For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA
trained technician classes.
Inspect, document and inform the LA employee In Responsible Charge of the adequacy of the establishment and
maintenance of the traffic control.
h.
i.
j.
k.
l.
m.
n.
Geometric control including all construction staking and construction layouts.
Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with
the STATE Construction Manual.
Measurement and computation of pay items.
Maintain a daily record of the contractor’s activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
Preparation and submission to the LA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LA and the STATE.
Revision of contract drawings to reflect as built conditions.
Act as resident construction supervisor and coordinate with the LA employee In Responsible Charge.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
To furnish the services as required herein within twenty-four hours of notification by the LA employee In Responsible Charge.
To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or
STATE.
That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
The ENGINEER shall submit invoices, based on the ENGINEER’s progress reports, to the LA employee In Responsible Charge, no
more than once a month for partial payment on account for the ENGINEER’s work completed to date. Such invoices shall
represent the value, to the LA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage
(equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work.
That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to
improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to
perform the services enumerated herein.
That the ENGINEER shall be responsible for the accuracy of the ENGINEER’s work and correction of any errors, omissions or
ambiguities due to the ENGINEER’S negligence which may occur either during prosecution or after acceptance by the LA. Should
any damage to persons or property result from the ENGINEER’s error, omission or negligent act, the ENGINEER shall indemnify
the LA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from
such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the
contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from
the LA.
That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
The undersigned certifies neither the ENGINEER nor I have:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;
Exhibit B Page 10 of 16
Page 3 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 12/30/2015 10:59:38 AM
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
f)
g)
are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) of this certification; and
have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT.
14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER’s assigned staff is named as
resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract
Quantities certification.
15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification.
II. THE LA AGREES,
1. To furnish a full time LA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT
activities.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services.
4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee
Formulas
FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
FF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm’s Actual Overhead Factor
R = Complexity Factor
FF=Fixed Fee
SBO = Services by Others
Total Compensation = DL +IHDC+OH+FF+SBO
Specific Rate (Pay per element)
Lump Sum
Exhibit B Page 11 of 16
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5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of
any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall
take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-
assisted contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as
violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may
impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C.
1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT.
III. It is Mutually Agreed,
1.
2.
3.
4.
That the ENGINEER and the ENGINEER’s subcontractors will maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times
during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the
STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be
furnished if requested.
That all services are to be furnished as required by construction progress and as determined by the LA employee In Responsible
Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the
CONTRACTOR has completed the construction contract.
That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the
ENGINEER’s expense.
That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER’s last known
address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any
services completed and any services partially completed. The percentage of the total services which have been rendered by the
ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be
multiplied by this percentage and added to the ENGINEER’s actual costs to obtain the earned value of work performed. All field
notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be
delivered to, the LA.
5.
6.
That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall
be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed
by the LA, and a third member appointed by the two other members for disposition and that the committee’s decision shall be final.
That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA.
Exhibit B Page 12 of 16
Page 5 of 8 BLR 05611 (Rev. 11/21/13)
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7.
That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor’s safety precautions, except as provided in numbered paragraph 1f of Section I.
8. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract
or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee’s or contractor’s policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination this AGREEMENT or such other remedy as the LA deems appropriate.
Exhibit B Page 13 of 16
Page 6 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 12/30/2015 10:59:38 AM
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Gewalt Hamilton Associates, Inc. 36-3426053 $30,068.71
Sub-Consultants: TIN Number Agreement Amount
Sub-Consultant Total:
Prime Consultant Total: $30,068.71
Total for all Work: $30,068.71
Executed by the LA: City of Des Plaines
(Municipality/Township/County)
ATTEST:
By: By:
C l e r k T i t l e :
(SEAL)
Executed by the ENGINEER:
Gewalt Hamilton Associates, Inc.
ATTEST:
By: By:
T i t l e : T i t l e :
Exhibit B Page 14 of 16
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Exhibit B Page 15 of 16
Exhibit B
Page 8 of 8 BLR 05613 (Rev. 11/21/13)
Printed on 12/30/2015 10:59:38 AM
Engineering Payment Report
Prime Consultant
Name Gewalt Hamilton Associates,
Address 625 Forest Edge Drive, Vernon Hills, IL 60061
Telephone 847-478-9700
TIN Number 36-3426053
Project Information
Local Agency City of Des Plaines
Section Number 10-00213-00-CH
Project Number M-9003 (821)
Job Number C-91-559-11
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name TIN Number Actual Payment
from Prime
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the
statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be
deemed as concurring with the payment amount specified above.
For information about IDOTs collection and use of confidential information review the department’s Identity Protection Policy.
Exhibit B Page 16 of 16
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: April 25, 2016
To: Mike Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Award Bid – 2016 Parking Structure Maintenance Repairs
Issue: The approved 2016 budget includes $505,000 funding for parking deck maintenance repairs. Seven
bids for the 2016 Parking Structure Maintenance Repairs project were received and opened on Thursday,
April 21, 2015 at 10:00 a.m.
Analysis: The City owns and maintains the Metropolitan Square parking garage (648 Metropolitan Way), the
Library parking garage (1444 Prairie Avenue), and the Civic Center parking garage (directly north of 1420
Miner St.). The recommended repairs for each parking structure include:
•Library Parking Garage: column repair, wall repair, floor drain replacement, and traffic topping at
various locations.
•Metropolitan Square Parking Garage: floor repairs, column repairs, wall repairs, pre-cast T-beam
repairs, and crack/joint repairs.
•Civic Center Parking Garage: floor repairs, ceiling repairs, beam repairs, column repairs, wall repairs,
traffic topping of the entire upper level, and replacement of an electrical panel.
MEMORANDUM
Page 1 of 34
The bid results are summarized below:
Vendor Base Bid Electrical Panel Total Bid
JLJ Contracting* $289,565.00 $13,850.00 $303,415.00
J. Gill & Company $308,220.00 $35,100.00 $343,320.00
LS Contracting Group, Inc. $337,307.50 $11,300.00 $348,607.50
Western Specialty Contractors $339,654.00 $19,000.00 $358,654.00
National Restoration Systems, Inc. $390,200.00 $18,885.00 $409,085.00
BACR $408,514.00 $25,427.00 $433,941.00
Structural Preservation Systems, LLC $414,705.19 $25,742.98 $440,448.17
* - incomplete bid
The lowest bidder, JLJ Contracting, did not submit the required executed contract documents along with bid;
therefore, the bid is incomplete. J. Gill & Company is the lowest responsible bidder with a total bid of
$343,320. J. Gill and Company has satisfactorily completed previous parking garage repair work for the City
and their references are favorable.
Recommendation: We recommend award of the 2016 Parking Structure Maintenance Repairs contract to J.
Gill and Company, 236 East 161st Place, Suite A, South Holland, Illinois, 60473 in the amount of $343,320.
Source of funding will be the TIF District #1 Fund, R&M Buildings & Structures (201-00-000-6315) account.
Attachments:
Resolution R-84-16
Exhibit A – J. Gill and Company Contract
Page 2 of 34
1
CITY OF DES PLAINES
RESOLUTION R - 84 - 16
A RESOLUTION APPROVING A CONTRACT WITH J.
GILL AND COMPANY FOR PARKING STRUCTURE
REPAIRS.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds in the TIF #1 Fund, Repair and Maintenance
of Buildings and Structures, for use by the Department of Public Works and Engineering during
the 2016 fiscal year for repairs to the City-owned parking garages located at Metropolitan Square,
the Des Plaines Public Library, and the Des Plaines Civic Center ("Work"); and
WHEREAS, pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code and
the City’s purchasing policy, City staff invited bids for the completion of the Work; and
WHEREAS, the City received seven bids which were opened on April 21, 2016; and
WHEREAS, JLJ Contracting, Inc., submitted the low-price bid to perform the Work, but
the bid submitted by JLJ Contracting, Inc., did not include the contract terms required by, and
therefore was not responsive to, the City’s invitation for bids; and
WHEREAS, J. Gill & Company ("Contractor") submitted the lowest responsible bid in
the not-to-exceed amount of $343,320 to complete the Work; and
WHEREAS, the City desires to enter into an agreement with the Contractor for the
performance of the Work in the not-to-exceed amount of $343,320 (“Contract”); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Contract with Contractor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF CONTRACT. The City Council hereby approves the
Contract with Contractor in the not to exceed amount of $343,320 in substantially the form
attached to this Resolution as Exhibit A, and in a final form to be approved by the General
Counsel.
Page 3 of 34
2
SECTION 3: AUTHORIZATION TO EXECUTE CONTRACT. The City Council
hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf
of the City, the final Contract.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2016.
APPROVED this _____ day of ______________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Agreement with J Gill and Company for Parking Structure Repairs 2016
#46068057_v2
Page 4 of 34
Exhibit A Page 5 of 34
Exhibit A Page 6 of 34
Exhibit A Page 7 of 34
Exhibit A Page 8 of 34
Exhibit A Page 9 of 34
Exhibit A Page 10 of 34
Exhibit A Page 11 of 34
Exhibit A Page 12 of 34
Exhibit A Page 13 of 34
Exhibit A Page 14 of 34
Exhibit A Page 15 of 34
Exhibit A Page 16 of 34
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Exhibit A Page 22 of 34
Exhibit A Page 23 of 34
Exhibit A Page 24 of 34
Exhibit A Page 25 of 34
Exhibit A Page 26 of 34
Exhibit A Page 27 of 34
Exhibit A Page 28 of 34
Exhibit A Page 29 of 34
Exhibit A Page 30 of 34
Exhibit A Page 31 of 34
Exhibit A Page 32 of 34
Exhibit A Page 33 of 34
Exhibit A Page 34 of 34
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: May 3, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering
Subject: FEMA Hazard Mitigation Grant 4116 Expenditure and Acquisition Authorization for 1991 Big
Bend Drive
Issue: The process of acquiring properties through the FEMA Hazard Mitigation Grant 4116 is approaching the
final stages. This is the second round of property acquisitions. The first round of buyouts are still suspended by
the Illinois Department of Natural Resources due to the State budget impasse.
Analysis: As part of the grant agreement that was executed pursuant to Resolution R-134-15, the City is ready
to start the purchase process for 1991 Big Bend Drive. We are currently coordinating the purchase contracts on
all of properties with the Illinois Emergency Management Agency and Metropolitan Water Reclamation District
of Greater Chicago (MWRDGC). All pertinent documents have been created by the City’s General Counsel and
are approved as to form.
Recommendation: We request authorization to expend funds and acquire 1991 Big Bend Drive in the amount
of $275,500 in accordance with the FEMA Hazard Mitigation Grant 4116 requirements. Source of funding would
be Grant Funded Projects Fund with reimbursement through the FEMA Hazard Mitigation Grant 4116.
Attachments:
Resolution R–85-16
Exhibit A – Legal Description
Exhibit B – Contract Documents
MEMORANDUM
Page 1 of 30
CITY OF DES PLAINES
RESOLUTION R - 85 - 16
A RESOLUTION AUTHORIZING THE PURCHASE OF THE
PROPERTY LOCATED AT 1991 BIG BEND DRIVE, DES
PLAINES, ILLINOIS.
WHEREAS, the Federal Emergency Management Agency (“FEMA”) provides Hazard
Mitigation Assistance (“HMA”) grant funding through the Illinois Emergency Management
Agency (“IEMA”); and
WHEREAS, IEMA awarded an HMA grant to the City for the acquisition of 13 parcels
of property that have been repeatedly damaged by flooding and for the demolition of the structures
located on the Properties (“Buyout Program”); and
WHEREAS, in order to receive the HMA grant, on September 8, 2015, the City Council
passed Resolution R – 134 – 15, approving and authorizing the execution of: (i) a grant agreement
with IEMA, titled “State-Local Hazard Mitigation Grant Program Assistance Agreement”; and (ii)
an intergovernmental agreement with the Metropolitan Water Reclamation District, titled
“Intergovernmental Agreement Between the City of Des Plaines and the Metropolitan Water
Reclamation District of Greater Chicago for the Acquisition, Conversion to and Maintenance of
Open Space of Certain Flood Prone Parcels of Real Property Located Along the Des Plaines
River”, under which MWRD agreed to pay a portion of the local share of the purchase price of the
Properties purchased through the Buyout Program; and
WHEREAS, pursuant to the Buyout Program, the City offered to purchase the Property
commonly known as 1991 Big Bend Drive in the City and legally described in Exhibit A attached
to this Resolution (“Property”) in the amount of $275,500 (“Purchase Price”); and
WHEREAS, the owners of the Property have executed the option and real estate contract
attached to this Resolution as Exhibit B (“Purchase and Sale Documents”), pursuant to which
the owners of the Property have agreed to sell the Property to the City in the amount of the Purchase
Price; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
execute the Purchase and Sale Documents and to purchase the Property in the amount of the
Purchase Price pursuant to the Buyout Program; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
Page 2 of 30
SECTION 2: APPROVAL OF PURCHASE AND SALE DOCUMENTS. The City
Council hereby approves the Purchase and Sale Documents in substantially the form attached to
this Resolution as Exhibit B, and in a final form to be approved by the City Manager and the
General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE PURCHASE AND SALE
DOCUMENTS. The City Council hereby authorizes and directs the Mayor and the City Clerk,
or their designees, to execute and seal, on behalf of the City, the final Purchase and Sale Documents
and to take all other actions necessary to complete the purchase of the Property in the amount of
the Purchase Price pursuant to the Buyout Program.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this __ day of __________, 2016.
APPROVED this __ day of ____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Authorizing Amendment to Intergovernmental Agreement with MWRD in Connection with FEMA Hazard Mitigation Buyout
Program
#46075463_v1
Page 3 of 30
Legal Description 1991 BIG BEND DRIVE:
LOT 21 IN BIG BEND ESTATES, A RESUBDIVISION OF PARTS OF LOTS 1 AND 2
OF FREDERICH MEINHAUSEN'S DIVISION OF LANDS IN SECTIONS
15 AND 16, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL
MERIDIAN, TOGETHER WITH A PART OF LOT 1 AND ALL OF LOT 2 IN
THE SUBDIVISION OF LOT 28 IN LEONARD HODGE'S SUBDIVISION OF PART OF
SECTIONS 16 AND 17, TOWNSHIP 41 NORTH, RANGE 12, EAST OF
THE THIRD PRINCIPAL MERIDIAN, IN COOK COUN1Y, ILLINOIS.
Exhibit A Page 4 of 30
Exhibit B Page 5 of 30
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PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: April 27, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: FEMA 4116 – Metropolitan Water Reclamation District of Greater Chicago (MWRD)
Intergovernmental Agreement Amendment
Issue: The City entered into an intergovernmental agreement (IGA) with the MWRD on September 8, 2015
for the acquisition and demolition of certain flood prone properties located along the Des Plaines River. This
agreement serves as the local cost share for the Federal Emergency Management Agency (FEMA) 4116
Hazard Mitigation Grant buyout program that is administered by the Illinois Emergency Management Agency
(IEMA). The IGA with the MWRD requires amendment to include an appeal provision to align with the
IEMA grant document.
Analysis: As executed, the IGA sets forth that each offer to purchase a flood-prone property shall be based
on City contracted fair market appraisals and the appraised values are non-negotiable. The City’s grant
agreement with IEMA, however, provides for an appeal process by which a homeowner may contest a City
contracted fair market appraisal by hiring and paying for his or her own certified appraiser to complete the
appraisal. The homeowner’s appraisal is then reviewed by the State Reviewer at IEMA for approval; if the
value is revised by IEMA, a new offer would be made to the homeowner for the purchase of the property.
Recommendation: We recommend approval of the Metropolitan Water Reclamation District of Greater
Chicago Intergovernmental Agreement Amendment in order to allow for an appeal process that concurs with
the IEMA grant agreement.
Attachments:
Resolution R-86-16
Exhibit A – MWRD Amendment Agreement
MEMORANDUM
Page 1 of 8
CITY OF DES PLAINES
RESOLUTION R - 86 - 16
A RESOLUTION AUTHORIZING AN AMENDMENT TO AN
AGREEMENT WITH THE METROPOLITAN WATER
RECLAMATION DISTRICT OF GREATER CHICAGO.
WHEREAS, the Federal Emergency Management Agency (“FEMA”) provides Hazard
Mitigation Assistance (“HMA”) grant funding through the Illinois Emergency Management
Agency (“IEMA”); and
WHEREAS, IEMA awarded an HMA grant to the City for the acquisition and demolition
of 13 structures located within the flood plain (“Properties”) that have been repeatedly damaged
by flooding (“Buyout Program”); and
WHEREAS, in order to receive the HMA grant, on September 8, 2015, the City Council
passed Resolution R – 134 – 15, approving and authorizing the execution of: (i) a grant agreement
with IEMA, titled “State-Local Hazard Mitigation Grant Program Assistance Agreement”
("IEMA Agreement"); and (ii) an intergovernmental agreement with the Metropolitan Water
Reclamation District, titled “Intergovernmental Agreement Between the City of Des Plaines and
the Metropolitan Water Reclamation District of Greater Chicago for the Acquisition, Conversion
to and Maintenance of Open Space of Certain Flood Prone Parcels of Real Property Located Along
the Des Plaines River” (“MWRD Agreement”), under which MWRD agreed to pay a portion of
the purchase price of the Properties purchased through the Buyout Program; and
WHEREAS, among other things, the IEMA Agreement permits a Property owner who has
received an offer from the City for the purchase of a Property to appeal the amount of the purchase
offer by obtaining an independent appraisal (“Appeal Process”); and
WHEREAS, the MWRD Agreement does not provide for or permit the Appeal Process;
and
WHEREAS, the City and the MWRD desire to enter into an amendment to the MWRD
Agreement to permit the Appeal Process, in accordance with the IEMA Agreement (“MWRD
Amendment”); and
WHEREAS, on April 21, 2016, the MWRD Board of Commissioners approved and
authorized the MWRD Amendment; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the MWRD Amendment with the MWRD; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
Page 2 of 8
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF MWRD AMENDMENT. The City Council hereby
approves the MWRD Amendment in substantially the form attached to this Resolution as Exhibit
A, and in a final form to be approved by the City Manager and the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE THE MWRD AMENDMENT.
The City Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal,
on behalf of the City, the final MWRD Amendment.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this __ day of __________, 2016.
APPROVED this __ day of ____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Authorizing Amendment to Intergovernmental Agreement with MWRD in Connection with FEMA Hazard Mitigation Buyout
Program
#46072502_v2
Page 3 of 8
Draft
Page 1 of 3
AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN THE CITY OF DES PLAINES AND THE METROPOLITAN
WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE
ACQUISITION, CONVERSION TO AND MAINTENANCE OF OPEN SPACE OF
CERTAIN FLOOD PRONE PARCELS OF REAL PROPERTY
LOCATED ALONG THE DES PLAINES RIVER
WHEREAS, the Metropolitan Water Reclamation District of Greater Chicago
(“District”) and the City of Des Plaines (“City”) entered into an Intergovernmental Agreement
for the acquisition, conversion to and maintenance of open space of certain flood-prone parcels
of real property located along the Des Plaines River (“IGA”), effective February 4, 2016;
WHEREAS, Article 19 of the IGA requires that any amendment to the IGA be made in
writing and signed by the authorized representatives of both parties;
WHEREAS, on April 21, 2016, the District’s Board of Commissioners authorized the
District to amend the IGA such that it conforms to the grant application submitted by the City to
the Illinois Emergency Management Agency for receipt of federal funds, and does not increase
the District’s funding amount as approved by the Board of Commissioners;
NOW THEREFORE, in consideration of the matters set forth, the mutual covenants and
agreements contained in this agreement and, for other good and valuable consideration, the City
and District hereby agree to amend the IGA as follows:
1. Article 2, subsection 3 of the IGA is deleted in its entirety, and replaced with the
following provision:
3. The City will retain two (2) certified real estate appraisers (“Appraisers”)
to perform appraisals on each Parcel (each, an “Appraisal”), at the City’s
sole cost and expense. Each Appraiser shall be pre-approved by the District.
If the two appraised values for any Parcel are equal, that amount shall be
the offered purchase price for that Parcel. In the event of a difference in the
Appraisals for any one Parcel, the average of the two appraised values shall
be the offered purchase price for that Parcel. The only manner in which a
Parcel owner may appeal the offered purchase price is through the process
set forth in the City’s application to the Illinois Emergency Management
Agency (“IEMA”) for federal funds under the Hazard Mitigation Grant
Program, attached hereto as Exhibit G. However, as set out more fully
herein, any and all monies paid to the Parcel owner above the initial offer
shall be the sole financial responsibility of the City.
2. The letter from the City to the Illinois Emergency Management Agency,
dated August 25, 2015, is hereby attached to the IGA as Exhibit G.
Exhibit A Page 4 of 8
Draft
Page 2 of 3
3. Article 2, subsection 9 of the IGA is deleted in its entirety, and replaced with
the following provision:
9. The Parties acknowledge that the District’s reimbursement
(“Reimbursement Funds”) is strictly limited to no more than 23.75% of the
initial Offer for each Parcel, which is based on the two appraisals obtained
by the City under Article 2, subsection 3. In the event that a Parcel owner
appeals the initial Offer, the City is solely responsible for any funds paid to
the Parcel owner above the initial Offer. The Reimbursement Funds shall
not include reimbursement for closing costs, taxes, title fees, or any other
costs or expenses, and in no event will the total Reimbursement Funds
exceed $949,829.00.
IN WITNESS WHEREOF, the Metropolitan Water Reclamation District of
Greater Chicago and the City of Des Plaines, the Parties hereto, have each caused this
amendment to be executed by their duly authorized officers, duly attested and their
seals hereunto affixed.
CITY OF DES PLAINES
BY: _______________________________________ DATE:
Matthew Bogusz, City Mayor
ATTEST: __________________________________ DATE:
Gloria J. Ludwig, City Clerk
METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO
______________________________________________________
Chairman of the Committee on Finance Date
______________________________________________________
Executive Director Date
ATTEST:
______________________________________________________
Clerk Date
Exhibit A Page 5 of 8
Draft
Page 3 of 3
APPROVED AS TO ENGINEERING AND TECHNICAL MATTERS:
______________________________________________________
Engineer of Stormwater Management Date
______________________________________________________
Assistant Director of Engineering Date
______________________________________________________
Director of Engineering Date
APPROVED AS TO FORM AND LEGALITY:
Head Assistant Attorney Date
______________________________________________________
General Counsel Date
Exhibit A Page 6 of 8
Exhibit A Page 7 of 8
Exhibit A Page 8 of 8
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: May 3, 2016
To: Mike Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: Bid Award – Log Loader Replacement Truck #325
Issue: The City Council authorized the advertisement for bid of a log loader truck per specifications at its April
4, 2016 meeting.
Analysis: The approved 2016 Budget includes $240,000 in funding to replace a model year 2000 log loader
truck (Unit #325) through the Equipment Replacement Fund. One response was received from four vendors
who downloaded the specifications on the City’s website. The bid was opened by the City Clerk at the May
2, 2016 City Council meeting. Runnion Equipment Company was the sole bidder.
Runnion Equipment Company’s bid has been reviewed and meets the bid specifications which includes a
tandem axle chassis, crane/grapple, and dump body with a base bid price of $206,211. Optional equipment
includes a solid waste grapple for $5,350 and four-corner LED strobe lighting for $800. In addition, a trade
in option for the current truck being replaced was offered in the amount $25,000. Due to the reasonable costs
for the base bid, options, and trade-in allowance, we recommend including the options and trade-in in the
contract for a total cost of $187,361.
Recommendation: We recommend award of the bid for the Log Loader Truck per Specifications to
Runnion Equipment Company, 7950 W. 47th Street, Lyons, IL 60534 in the amount of $187,361. This
purchase will be funded from the Vehicle Replacement Fund (410-00-000-0000-8020).
Attachments:
Resolution R-88-16
Exhibit A –Runnion Equipment Company Contract
MEMORANDUM
Page 1 of 21
1
CITY OF DES PLAINES
RESOLUTION R - 88 - 16
A RESOLUTION AUTHORIZING THE PURCHASE OF
LOG LOADER TRUCK FROM RUNNION EQUIPMENT
COMPANY.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds in the Vehicle Replacement Fund for use by
the Public Works and Engineering Department during the 2016 fiscal year for the purchase of a
log loader truck ("Truck"); and
WHEREAS, pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code and
the City’s purchasing policy, the City requested for bids for the purchase of the Truck; and
WHEREAS, the City received one bid, which was opened at the May 2, 2016, City
Council meeting; and
WHEREAS, Runnion Equipment Company ("Vendor"), submitted the lowest responsible
bid in the not-to-exceed amount of $187,361; and
WHEREAS, the City desires to enter into an agreement with Vendor for the purchase of
the Truck in the not-to-exceed amount of $187,361 ("Agreement"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with Vendor for the purchase of the Truck;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the City Council.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council
hereby authorizes the City Manager and the City Clerk to execute and seal, on behalf of the City,
the final Agreement.
Page 2 of 21
2
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Purchase of a Log Loader Truck from Runnion Equipment Company
#46071647_v2
Page 3 of 21
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PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: May 5, 2016
To: Mike Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Reject All Bids – Sewer Televising Truck Replacement
Issue: Four bids were submitted for the Sewer Televising Truck replacement and were opened on Friday, April
1, 2016 at 10:30 a.m.
Analysis: The approved 2016 Budget includes $265,000 for the replacement of the Sewer Televising Truck
(Unit #186). The current Cues televising system and Granite XP software is utilized by Public Works for its
daily maintenance programs. The equipment is also used to develop the City’s Capital Improvement Program
by inspecting sewers to determine the rehabilitation needs, complete as-built inspections, locate service
connections and perform sewer inspections to complete work order requests. These inspections are also
required by the MWRD to comply with their Infiltration/Inflow Control Program.
After reviewing the bids we received, we determined that there was inconsistencies in the bid specifications
and proposals. Due to the complexity of this piece of equipment, it would be in the City’s best interest to
revise the specifications and rebid the Sewer Televising Truck Replacement.
Recommendation: We recommend the City Council reject the four bids received on Friday, April 1, 2016
for the Sewer Televising Truck Replacement and rebid this item.
Attachment:
Resolution R-89-16
MEMORANDUM
Page 1 of 3
1
CITY OF DES PLAINES
RESOLUTION R - 89 - 16
A RESOLUTION REJECTING ALL BIDS FOR THE
PURCHASE OF A SEWER TELEVISING TRUCK.
WHEREAS, on March 7, 2016, the City Council authorized advertisement for bids for the
purchase of a sewer televising truck (“Truck”); and
WHEREAS, pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code (“City
Code”) and the City’s purchasing policy, the City invited bids for the purchase of the Truck; and
WHEREAS, the City received four bids for the purchase of the Truck, which were opened
April 1, 2016; and
WHEREAS, the City Council has determined that: (i) the bid specifications for the Truck
must be revised to assure that the Truck will meet the City’s needs; and (ii) it is in the best interest
if the City to reject all bids and invite new bids for the purchase of the Truck;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: REJECTION OF BIDS. Pursuant to Section 1-10-4.B of the City Code
and the home rule powers of the City, the City Council rejects all bids for the purchase of the Truck
and directs the City Manager, or his designee, to inform the bidders thereof.
SECTION 3: ADVERTISEMENT FOR BIDS. The City Council authorizes the City
Manager, or his designee, to advertise for new bids for the Truck.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Page 2 of 3
2
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Rejecting Bids for the Purchase of a Sewer Televising Truck
#46086110_v1
Page 3 of 3
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: March 23, 2016
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
George Sakas, AICP, Director of Community and Economic Development
From: Scott Mangum, AICP, Senior Planner
Subject: Map Amendment from C-1 to R-1, 1383 Prospect Avenue, Case #16-008-MAP, 5th Ward
Issue: The petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to
reclassify the property from the C-1, Neighborhood Shopping Commercial Zoning District to the R-1, Single-
Family Residential Zoning District.
Analysis:
Petitioner Krystyna Skolyszewski, 1383 Prospect Avenue, Des Plaines, IL 60018
Owner MKM Living Trust, 1383 Prospect Avenue, Des Plaines, IL 60018
PIN 09-29-228-033-0000, 09-29-228-031-0000
Proposed Use Single-Family Residence with Home Occupation
Existing Use Tax Preparation Office Building
Surrounding Land Use North: Multi-Family Residential (Townhomes)
East: Vacant Land/Commercial
South: Single-Family Residential
West: Commercial
Existing Zoning C-1, Limited Office Commercial
Surrounding Zoning North: R-3, Townhouse Residential
East: C-1, Limited Office Commercial
South: R-1, Single-Family Residential
MEMORANDUM
Page 1 of 19
West: C-1, Limited Office Commercial
Street Classification The adjacent section of Prospect Avenue is identified as a local street in the
Comprehensive Plan.
Comprehensive Plan The Comprehensive Plan recommends Low-Density Multi-Family Residential
for this site.
In reviewing the map amendment request, staff has considered the following information:
The applicant, Krystyna Skolyszewski has requested a Map Amendment to reclassify the property at 1383
Prospect Avenue from the C-1, Neighborhood Shopping District to the R-1, Single Family Residential Zoning
District. The approximately 1,245 square-foot one-story building with a basement was approved for use as an
office building in 2015 with four offices and a kitchen on the first floor. The lot is approximately 69-feet by
125-feet with a total area of approximately 8,616 square feet. A two-car detached garage is accessed from the
alley.
In 2015 the City Council granted a Conditional Use to the petitioner to authorize the operation of an
accounting, tax preparation, and financial services office in the C-1, Neighborhood Shopping District. At the
time the petitioner stated that the office use would be open Monday through Friday between the hours of 9
a.m. and 6 p.m. and employ one person at the office location. An office use requires a Conditional Use Permit
in the C-1 zoning district. The building was previously occupied, along with the property to the west, as a
Child Care Center but was likely constructed as a single-family residence based on the appearance of the
structure.
The applicant seeks to reside in the structure, but also operate the office as a Home Occupation. A Home
Occupation would be allowed, subject to regulations found in Section 12-8-8 of the Zoning Ordinance,
notably: The operator of the business must reside in the dwelling unit; The home occupation shall not interfere
with the delivery of utilities or other services to neighboring properties; There shall be no alteration to the
residential appearance of the premises; No visitors in conjunction with the home occupation (clients, patrons,
pupils, salespersons, etc.) shall be permitted between the hours of nine o'clock (9:00) P.M. and six o'clock
(6:00) A.M.; There shall be no advertising, signs, display, or other indications of a home occupation in any
yard, on the exterior of the dwelling unit or visible from anywhere outside of the dwelling unit; The total
interior floor area used for the home occupation shall not exceed fifteen percent (15%) of the total interior
floor area of the dwelling; Only one person may be employed on the site in connection with the home
occupation who is not an actual resident of the dwelling unit; Deliveries shall not restrict or obstruct traffic
circulation and may occur only between nine o'clock (9:00) A.M. and five o'clock (5:00) P.M. Monday
through Friday.
The adjacent properties to the east and west are located within the C-1, Neighborhood Shopping District,
where an alley separates the R-1 zoned properties to the south and Prospect Avenue separates the R-3 zoned
properties to the north. The applicant stated that reducing the property taxes from a commercial to residential
assessment is a reason for the request.
Standards for a Zoning Map Amendment
To analyze this map amendment request, the standards for amendments contained in Section 12-3-7.E of the
Zoning Ordinance are used. Following is a discussion of those standards:
1.Whether the proposed amendment is consistent with the goals, objectives, and policies of the
Comprehensive Plan.
Page 2 of 19
The 2007 City of Des Plaines Comprehensive Plan recommends Low-Density Mixed Use for this site. The
proposed single-family residential zoning district is a residential district, but with a lower density than
recommended by the Comprehensive Plan.
2. Whether the proposed amendment is compatible with the current conditions and the overall
character of existing developments in the immediate vicinity of the subject property.
The current conditions around the facility include a mix of commercial, multi-family residential, and single-
family residential uses. The proposed residence with Home Occupation, within an existing structure may not
be incompatible with the surrounding uses, however, the change to the R-1 Zoning District would impose
greater restrictions on the use and development rights of the adjacent commercial properties. For example, an
8-foot solid fence is required between a C-1 property and a residential district or use, stricter noise ordinance
requirements are applicable, and there are increased side yard setback requirements adjacent to residential.
3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and
services available to the subject property.
The public facilities and the public services provided by the City of Des Plaines are expected to be adequate.
If the zoning amendment is approved, no expansion of public facilities or services is anticipated.
4. Whether the proposed amendment will have an adverse effect on the value of properties throughout
the jurisdiction.
The proposed use of the site would change from a commercial office use to a residence with a Home
Occupation where surrounding properties are a mix of residential, and commercial. The amendment may not
have a direct adverse effect on the property values, however, additional restrictions would be placed on the
adjacent commercial properties.
5. Whether the proposed amendment reflects responsible standards for development and growth.
The proposed map amendment to reclassify the property to the R-1, Single-Family Residential District, does
not directly reflect the proposed future land use of the area as Low-Density Multi-Family Residential, and
would be dissimilar to the zoning of the remaining commercial properties on the block face, however, there
are residentially zoned properties to the north and south of the site.
Recommendations: At its March 22, 2016 meeting the Planning and Zoning Board recommended (6-0) that
the City Council approve the above-mentioned Map Amendment from the C-1 Zoning District to the R-1
Zoning District.
I recommend consideration of the Map Amendment from C-1 to R-1 which would allow the use of the
property as a residence with a home occupation, based on review of the information presented by the applicant
and the findings made above, as specified in Section 12-3-7.E (Standards for Amendments) of the City of Des
Plaines Zoning Ordinance. Although not completely in accordance with the Comprehensive Plan, the
proposed zoning and use of the property is not anticipated to cause direct adverse impacts on surrounding
properties. However, the Map Amendment would have the effect of imposing additional restrictions on
adjacent commercial properties.
Under Section 12-3-7.D (Amendments) the City Council has the authority to approve, approve subject to
conditions, or deny the above-mentioned Map Amendment from C-1 to R-1.
It is requested that this item be placed on the Committee of the Whole agenda at the April 18, 2016 City
Page 3 of 19
Council meeting.
SM/sm
Attachments:
Attachment 1: Letter from the Planning and Zoning Board to the Mayor
Attachment 2: Location Map
Attachment 3: Site and Context Photos
Attachment 4: March 22, 2016 Draft Planning and Zoning Board Meeting Minutes
Attachment 5: Plat of Survey for 1383 Prospect Avenue prepared by John M. Henriksen, and dated June 2,
2014.
Attachment 6: Existing and Proposed Floor Plan for 1383 Prospect Avenue submitted by Krystyna
Skolyszewski on February 16, 2016.
Exhibits: Ordinance authorizing a Map Amendment from C-1 to R-1 at 1383 Prospect Avenue.
Page 4 of 19
Community & Economic Development
1420 Miner Street, Des Plaines, IL 60016
P: 847.391.5380 | W: desplaines.org
March 22, 2016
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
Subject: Zoning Board of Appeals, 1383 Prospect Avenue, Case # 16-008-MAP, 5th Ward
RE: Request for a Map Amendment from C-1 to R-1
Honorable Mayor and Members of the Des Plaines City Council:
The Zoning Board of Appeals met on March 22, 2016 to consider the above petition. The Planning and Zoning
Board submits the following:
1.Mr. and Mrs. Skolyszewski, petitioners, presented the pertinent facts.
2. The Community and Economic Development Department recommended consideration of the requested
Map Amendment.
3.No members of the public spoke regarding the proposal.
4.The Planning and Zoning Board recommended (6-0) that the City Council approve the Map Amendment
as requested.
Respectfully submitted,
James Szabo,
Des Plaines Planning and Zoning Board, Chairman
cc: City Officials
Aldermen
File
Attachment 1 Page 5 of 19
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Prepared by Community and Economic Development Department: SM, February 29, 2016
^_
Attachment 2, Location Map - 1383 Prospect Avenue
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Attachment 2 Page 6 of 19
1564 Rand Rd, looking Southwest
1383 Prospect Avenue
1383 Prospect Avenue
Attachment 3
1383 Prospect Avenue
1383 Prospect Avenue
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Case #16-009-V – 1664 Van Buren Avenue – Front Porch Variation
Case #16-008-MAP – 1383 Prospect Avenue – Map Amendment
March 22, 2016
Page 1
DES PLAINES PLANNING AND ZONING BOARD MEETING
MARCH 22, 2016
MINUTES
The Des Plaines Planning and Zoning Board Meeting held its regularly-scheduled meeting on Tuesday, March 22,
2016, at 7 p.m. in Room 102 of the Des Plaines Civic Center.
ZONING BOARD
PRESENT: Saletnik, Schell, Szabo, Catalano, Hofherr, Green
ABSENT: Yi
ALSO PRESENT: Scott Mangum, AICP, Senior Planner/Community & Economic Development
Manuela Ramirez/Recording Secretary
Caitlin Saraceno/Community & Economic Development Intern
Chairman Szabo called the meeting to order at 7:05 p.m. and read this evening’s cases. Roll call was conducted.
APPROVAL OF MINUTES
A motion was made by Board Member Saletnik, seconded by Board Member Schell, to approve the minutes of
February 23, 2016, as presented.
AYES: Saletnik, Schell, Szabo
NAYES: None
ABSTAIN: Catalano, Hofherr, Green
***MOTION CARRIED UNANIMOUSLY***
PUBLIC COMMENT
There were no comments.
NEW BUSINESS
1. Addresses: 1664 Van Buren Avenue Case Number: 16-009-V
The petitioner is requesting a Standard Variation under Section 12-7-2.D.4 of the 1998 Des Plaines Zoning
Ordinance, as amended, to enlarge a front porch with a front setback of approximately 15.89-feet, where a
minimum setback of 25-feet is required in the R-1 Single-Family Residential District.
PINs: 09-21-300-021-0000
Attachment 4 Page 8 of 19
Case #16-009-V – 1664 Van Buren Avenue – Front Porch Variation
Case #16-008-MAP – 1383 Prospect Avenue – Map Amendment
March 22, 2016
Page 2
Petitioner: Paulette Ciofani, 1664 Van Buren Avenue, Des Plaines, IL 60018
Owner: Paulette Ciofani, 1664 Van Buren Avenue, Des Plaines, IL 60018
Ms. Ciofani owner of 1664 Van Buren stated she doesn’t have a 25-foot setback to build her porch/landing
within the regulations of the Zoning Code. She stated that she wants to have curb appeal and make her
home beautiful.
Board Member Saletnik asked about neighboring properties. The petitioner states that other neighbors have
the same issue.
Senior Planner, Scott Mangum read the staff report for the record:
In reviewing the variation request, staff has considered the following information:
The 60-foot by 129-foot (7,740 square foot) lot at 1664 Van Buren Avenue is a legal conforming lot with
regards to lot width (55-feet would be required of a lot in a new subdivision) and exceeds the minimum lot
size of 6,875 square feet. A one and a half-story frame single-family residence with detached two-car garage
currently exist on site. A standard variation was granted in 2012 to construct the 20-foot by 28-foot (560
square foot) garage with a side setback of 2.82-feet. The applicant proposes to widen an existing open landing
into an open concrete porch covered with decking material. The open porch that would project 78-inches
from the front of the house with a width of approximately 12-feet, resulting in a setback of approximately
15.89-feet from the front property line. The existing nonconforming porch/landing would be allowed to
continue or repaired, but the proposed expansion of the porch necessitates the variation.
During a visual survey of the street, staff found several properties that also project into the required front-
yard setback. This variety of setbacks is relatively common in this neighborhood with older housing stock.
This request, a setback variation of greater than 30%, is a standard variation and shall be considered by the
Zoning Board of Appeals.
Recommendation: Staff recommends approval of the requested setback variation based on review of the
information presented by the applicant and the standards and conditions imposed by Section 12-3-6.H
(Findings of Fact for Variations) as outlined within the City of Des Plaines Zoning Ordinance. Staff believes
that the front-yard setback variation to replace an existing porch is justified based on the location of the
existing house and the development pattern in the neighborhood with other structures that project into the
front yard setback. Further, the one-story open porch may add visual interest to the front elevation of the
house.
Planning and Zoning Board Procedure: Under Section 12-3-6.F of the Zoning Ordinance (Standard
Variations) the Planning and Zoning Board has the authority to approve, approve subject to conditions, or
disapprove the above-mentioned variance for the location of a structure within the R-1 Zoning District.
A motion was made by Board Member Hofher, seconded by Board Member Green, to approve the
Standard Variation Request to enlarge a front porch with a front setback of approximately 15.89-feet,
where a minimum setback of 25-feet is required in the R-1 Single Family District.
Attachment 4 Page 9 of 19
Case #16-009-V – 1664 Van Buren Avenue – Front Porch Variation
Case #16-008-MAP – 1383 Prospect Avenue – Map Amendment
March 22, 2016
Page 3
AYES: Saletnik, Schell, Szabo, Hofher, Green, Catalano
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
2. Addresses: 1383 Prospect Avenue Case Number: 16-008-MAP
The petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to
reclassify the property from the C-1, Neighborhood Shopping Commercial Zoning District to the R-1,
Single-Family Residential Zoning District.
PIN: 09-29-228-033-0000, 09-29-228-031-0000
Petitioner: Krystyna Skolyszewski, 1383 Prospect Avenue, Des Plaines, IL 60018
Owner: MKM Living Trust, 1383 Prospect Avenue, Des Plaines, IL 60018
Chairman Szabo swore in Mr. Skolyszewski and Mrs. Skolyszewski petitioners and owners of 1383
Prospect Avenue. Mr. Skolyszewski stated that they want to rezone the property from C-1 to R-1. The
previous property owner had used the building with the adjacent building for a day care, but the home is set
up as a residential home and they would like to use one of the rooms as an office for her accounting
business for a home based business. All of her visitors would be by appointment and don’t foresee any
traffic issues.
Board Member Hofherr asked the petitioners if they or anyone else currently lives in the house. The
petitioners confirmed that they live in the house.
Board Member Saletnik inquired whether the building was built as a residence. The petitioners stated that it
was.
Chairman Szabo stated that an accountant was a good fit for a home business.
Board Member Catalano asked if the neighboring property would be required to increase the height of their
fence to eight feet. Mr. Mangum stated that no changes would be required immediately as a result of a
rezoning, however, future development by neighboring properties would be restricted because of the
adjacency to an R-1 property.
Senior Planner Scott Mangum read the Staff report for the record:
In reviewing the map amendment request, staff has considered the following information:
The applicant, Krystyna Skolyszewski has requested a Map Amendment to reclassify the property at 1383
Prospect Avenue from the C-1, Neighborhood Shopping District to the R-1, Single Family Residential
Zoning District. The approximately 1,245 square-foot one-story building with a basement was approved for
use as an office building in 2015 with four offices and a kitchen on the first floor. The lot is approximately
69-feet by 125-feet with a total area of approximately 8,616 square feet. A two-car detached garage is
accessed from the alley.
Attachment 4 Page 10 of 19
Case #16-009-V – 1664 Van Buren Avenue – Front Porch Variation
Case #16-008-MAP – 1383 Prospect Avenue – Map Amendment
March 22, 2016
Page 4
In 2015 the City Council granted a Conditional Use to the petitioner to authorize the operation of an
accounting, tax preparation, and financial services office in the C-1, Neighborhood Shopping District. At the
time the petitioner stated that the office use would be open Monday through Friday between the hours of 9
a.m. and 6 p.m. and employ one person at the office location. An office use requires a Conditional Use Permit
in the C-1 zoning district. The building was previously occupied, along with the property to the west, as a
Child Care Center but was likely constructed as a single-family residence based on the appearance of the
structure.
The applicant seeks to reside in the structure, but also operate the office as a Home Occupation. A Home
Occupations would be allowed, subject to regulations found in Section 12-8-8 of the Zoning Ordinance,
notably: The operator of the business must reside in the dwelling unit; The home occupation shall not interfere
with the delivery of utilities or other services to neighboring properties; There shall be no alteration to the
residential appearance of the premises; No visitors in conjunction with the home occupation (clients, patrons,
pupils, salespersons, etc.) shall be permitted between the hours of nine o'clock (9:00) P.M. and six o'clock
(6:00) A.M.; There shall be no advertising, signs, display, or other indications of a home occupation in any
yard, on the exterior of the dwelling unit or visible from anywhere outside of the dwelling unit; The total
interior floor area used for the home occupation shall not exceed fifteen percent (15%) of the total interior
floor area of the dwelling; Only one person may be employed on the site in connection with the home
occupation who is not an actual resident of the dwelling unit; Deliveries shall not restrict or obstruct traffic
circulation and may occur only between nine o'clock (9:00) A.M. and five o'clock (5:00) P.M. Monday
through Friday.
The adjacent properties to the east and west are located within the C-1, Neighborhood Shopping District,
where an alley separates the R-1 zoned properties to the south and Prospect Avenue separates the R-3 zoned
properties to the north. The applicant stated that reducing the property taxes from a commercial to residential
assessment is a reason for the request.
Standards for a Zoning Map Amendment
To analyze this map amendment request, the standards for amendments contained in Section 12-3-7.E of the
Zoning Ordinance are used. Following is a discussion of those standards:
1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the
Comprehensive Plan.
The 2007 City of Des Plaines Comprehensive Plan recommends Low-Density Mixed Use for this site. The
proposed single-family residential zoning district is a residential district, but with a lower density than
recommended by the Comprehensive Plan.
2. Whether the proposed amendment is compatible with the current conditions and the overall
character of existing developments in the immediate vicinity of the subject property.
The current conditions around the facility include a mix of commercial, multi-family residential, and single-
family residential uses. The proposed residence with Home Occupation, within an existing structure may not
be incompatible with the surrounding uses, however, the change to the R-1 Zoning District would impose
greater restrictions on the use and development rights of the adjacent commercial properties. For example,
an 8-foot solid fence is required between a C-1 property and a residential district or use, stricter noise
Attachment 4 Page 11 of 19
Case #16-009-V – 1664 Van Buren Avenue – Front Porch Variation
Case #16-008-MAP – 1383 Prospect Avenue – Map Amendment
March 22, 2016
Page 5
ordinance requirements are applicable, and there are increased side yard setback requirements adjacent to
residential.
3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and
services available to the subject property.
The public facilities and the public services provided by the City of Des Plaines are expected to be adequate.
If the zoning amendment is approved, no expansion of public facilities or services is anticipated.
4. Whether the proposed amendment will have an adverse effect on the value of properties throughout
the jurisdiction.
The proposed use of the site would change from a commercial office use to a residence with a Home
Occupation where surrounding properties are a mix of residential, and commercial. The amendment may
not have a direct adverse effect on the property values, however, additional restrictions would be placed on
the adjacent commercial properties.
5. Whether the proposed amendment reflects responsible standards for development and growth.
The proposed map amendment to reclassify the property to the R-1, Single-Family Residential District, does
not directly reflect the proposed future land use of the area as Low-Density Multi-Family Residential, and
would be dissimilar to the zoning of the remaining commercial properties on the block face, however, there
are residentially zoned properties to the north and south of the site.
Recommendation: The Community Development Department recommends consideration of the Map
Amendment from C-1 to R-1 which would allow the use of the property as a residence with a home
occupation, based on review of the information presented by the applicant and the findings made above, as
specified in Section 12-3-7.E (Standards for Amendments) of the City of Des Plaines Zoning Ordinance.
Although not completely in accordance with the Comprehensive Plan, the proposed zoning and use of the
property is not anticipated to cause adverse impacts on surrounding properties. However, the Map
Amendment would have the effect of imposing additional restrictions on adjacent commercial properties.
Planning and Zoning Board Procedure: Under Section 12-3-7.D (Amendments) of the Zoning Ordinance
the Planning and Zoning Board has the authority to recommend that the City Council approve, approve
subject to conditions, or deny the above-mentioned Map Amendment request. The City Council has the final
authority on the project.
Chairman Szabo asked if anyone in audience had comments. There were none.
Chairman Szabo asked if the Board has further comments. There were none.
A motion was made by Board Member Hofher, seconded by Board Member Saletnik, to recommend
approval of the Map Amendment as requested to the City Council.
AYES: Saletnik, Schell, Szabo, Catalano, Green, Hofher
NAYES: None
Attachment 4 Page 12 of 19
Case #16-009-V – 1664 Van Buren Avenue – Front Porch Variation
Case #16-008-MAP – 1383 Prospect Avenue – Map Amendment
March 22, 2016
Page 6
***MOTION CARRIED UNANIMOUSLY***
OLD BUSINESS
There wa s no Old Business.
ADJOURNMENT
A motion was made by Board Member Catalano, seconded by Board Member Green, to adjourn the
meeting at 7:25 p.m. On a voice vote, the motion carried unanimously.
Sincerely,
Manuela Ramirez/Recording Secretary
cc: City Officials, Aldermen, Zoning Board of Appeals, Petitioners
Attachment 4 Page 13 of 19
Attachment 5
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Attachment 6 Page 15 of 19
Attachment 6 Page 16 of 19
1
CITY OF DES PLAINES
ORDINANCE Z - 7 - 16
AN ORDINANCE APPROVING A ZONING MAP
AMENDMENT REZONING THE PROPERTY LOCATED
AT 1383 PROSPECT AVENUE, DES PLAINES, ILLINOIS
FROM THE C-1 NEIGHBORHOOD SHOPPING DISTRICT
TO THE R-1 SINGLE-FAMILY RESIDENTIAL DISTRICT.
(CASE #16-008-MAP)
WHEREAS, Krystyna Skolyszewski, as trustee for MKM Living Trust (“Petitioner”),
owns that certain property commonly known as 1383 Prospect Avenue, Des Plaines, Illinois
("Subject Property"); and
WHEREAS, the Subject Property is located within the C-1 Neighborhood Shopping
District of the City (“C-1 District”); and
WHEREAS, the Subject Property is improved with a single-family residential building
(“Building”) that the Petitioner uses, pursuant to a conditional use permit, to operate an accounting
tax preparation, and financial services business office (“Business”); and
WHEREAS, the Petitioner now desires to: (i) reside in the Building; and (ii) operate the
Business from the Building as a home occupation; and
WHEREAS, pursuant to Sections 12-7-2.I and 12-7-3.K of the Des Plaines Zoning
Ordinance of 1998, as amended (“Zoning Ordinance”), home occupations are not permitted
within the C-1 District but are permitted within the R-1 Single Family Residential District of the
City (“R-1 District”); and
WHEREAS, pursuant to Section 12-3-7 of the Zoning Ordinance, Petitioner filed an
application with the City of Des Plaines Department of Community and Economic Development
("Department") for a map amendment ("Map Amendment") to the "Zoning Map of the City of
Des Plaines" ("Zoning Map") to rezone the Subject Property from the C-1 District to the R-1
District; and
WHEREAS, the Petitioner's application was referred by the Department to the Planning
and Zoning Board of the City of Des Plaines ("PZB") within 15 days after the receipt thereof; and
WHEREAS, within 90 days after the date of the Petitioner's application a public hearing
was held by the Commission on March 22, 2016 pursuant to notice published in the Journal on
March 4, 2016; and
WHEREAS, notice of the public hearing was mailed to all property owners within 300
feet of the Subject Property; and
Page 17 of 19
2
WHEREAS, during the public hearing, the PZB heard competent testimony and received
evidence with respect to the proposed Map Amendment and how the Petitioner intended to satisfy
and comply with the applicable provisions of the Zoning Ordinance. The PZB filed a written
report with the City Council on March 22, 2016, summarizing the testimony and evidence received
by the PZB and stating the PZB's recommendation, by a vote of 6-0, to approve the Petitioner's
application; and
WHEREAS, the Petitioner made certain representations to the PZB with respect to the
proposed Map Amendment, which representations are hereby found by the City Council to be
material and upon which the City Council relies in granting this request for the Map Amendment;
and
WHEREAS, the City Council has considered the written report of the PZB, the applicable
standards for map amendments set forth in the Zoning Ordinance, and the Community and
Economic Development Staff Memorandum dated March 23, 2016, and has determined that it is
in the best interest of the City and the public to grant the Petitioner's application in accordance
with the provisions of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting the factual basis for this Ordinance.
SECTION 2: MAP AMENDMENT. Pursuant to Section 12-3-7 the Zoning Ordinance,
the City Council has considered the factors relevant to the approval of map amendments and has
determined that the procedure for the review of map amendments has been satisfied. The City
Council hereby approves the Map Amendment, and the Zoning Map is hereby amended to rezone
the Subject Property from the C-1 District to the R-1 District.
SECTION 3: LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject
Property is legally described as follows:
LOT 3 (EXCEPT THE EAST 6 FEET THEREOF), AND ALL OF LOTS 4 AND
5 IN BLOCK 1 IN BAKER’S ADDITION TO RIVERVIEW, A SUBDIVISION
OF THE SOUTH HALF OF THE SOUTHWEST QUARTER OF THE
NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 41 NORTH, RANGE
12 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
Page 18 of 19
3
PIN: 09-29-228-033-0000, 09-29-228-031-0000
Commonly known as 1383 Prospect Avenue, Des Plaines, Illinois.
SECTION 4: SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect after
its passage and approval by the City Council and publication in pamphlet form in the manner
provided by law.
PASSED this _____day of ____________, 2016.
APPROVED this _____ day of ____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT ______
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
______ day of ________________, 2016.
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Map Amendment 1383 Prospect Ave C-1 to R-1
#40158565_v2
Page 19 of 19
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: May 4, 2016
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Scott Mangum, AICP, Senior Planner
Subject: Conditional Use Permit for a Child Care Center, 275 Thacker Street, Case #16-011-CU, 3rd
Ward
Issue: The petitioner is requesting a Conditional Use Permit under Section 12-7-3-D.3 of the 1998 Des
Plaines Zoning Ordinance, as amended, to establish a Child Care Center in the C-1 Zoning District.
Analysis: At the May 2, 2016 City Council meeting, the City Council approved first reading of Ordinance
Z-8-16, as amended to remove the recommended requirement to close the existing curb cut on Thacker Street.
The amended Ordinance is included with Section 4.8.2(i) struck through to reflect the approved motion.
Recommendation: I recommend that the City Council consider approving second reading of Ordinance, Z-
8-15, as amended at the May 16, 2016 City Council meeting.
SM/sm
Exhibits: Ordinance Z-8-16, as amended, authorizing a Conditional Use Permit to operate a Child Care
Center at 275 Thacker Street.
Exhibit A: Plat of Survey prepared by Preferred Survey, Inc., and dated November 5, 1996.
Exhibit B: Floor Plan submitted by Krystyna Wzorek on March 10, 2016.
Exhibit C: Unconditional Agreement and Consent.
MEMORANDUM
Page 1 of 12
1
CITY OF DES PLAINES
ORDINANCE Z - 8 - 16
AN ORDINANCE GRANTING A CONDITIONAL USE
PERMIT FOR A CHILD CARE CENTER IN THE C-1
ZONING DISTRICT AT 275 THACKER STREET, DES
PLAINES, ILLINOIS. (CASE #16-011-CU).
WHEREAS, Sunny Day Care, Inc. (“Petitioner”), is the lessee of the property commonly
known as 275 Thacker Street, Des Plaines, Illinois ("Subject Property"); and
WHEREAS, the Subject Property is located in the C-1 Neighborhood Shopping Zoning
District of the City ("C-1 District"); and
WHEREAS, the Subject Property is improved with an approximately 2,400 square-foot
commercial building (“Building”); and
WHEREAS, the Petitioner desires to operate a child care center within the Building on
the Subject Property; and
WHEREAS, the operation of a child care center is permitted in the C-1 District only with
a conditional use permit; and
WHEREAS, the Petitioner submitted an application to the City of Des Plaines Department
of Community and Economic Development ("Department") for a conditional use permit to allow
the operation of a child care center ("Conditional Use Permit") on the Subject Property in
accordance with Sections 12-7-3.D.3 and 12-7-3.K of the City of Des Plaines Zoning Ordinance
of 1998, as amended ("Zoning Ordinance"); and
WHEREAS, the Subject Property is owned by Darryl Schellin ("Owner"), who has
consented to the Petitioner's application; and
WHEREAS, the Petitioner's application was referred by the Department to the Planning
and Zoning Board of the City of Des Plaines ("PZB") within 15 days after receipt thereof; and
WHEREAS, within 90 days after the date of the Petitioner's application a public hearing
was held by the PZB on April 12, 2016 pursuant to notice published in the Journal on March 25,
2016; and
WHEREAS, notice of the public hearing was mailed to all owners of property located
within 300 feet of the Subject Property; and
WHEREAS, during the public hearing, the PZB heard competent testimony and received
evidence with respect to how the Petitioner intended to satisfy and comply with the applicable
provisions of the Zoning Ordinance. The PZB filed a written report with the City Council on April
Page 2 of 12
2
12, 2016, summarizing the testimony and evidence received by the PZB and stating the PZB's
recommendation, by a vote of 5-0, to approve the Petitioner's application, subject to conditions;
and
WHEREAS, the Petitioner made certain representations to the PZB with respect to the
proposed conditional use, which representations are hereby found by the City Council to be
material and upon which the City Council relies in granting this request for the Conditional Use
Permit, subject to certain terms and conditions; and
WHEREAS, the City Council has considered the written report of the PZB, together with
the applicable standards for conditional use permits set forth in the Zoning Ordinance, and the
Community and Economic Development Staff Memorandum dated April 13, 2016, including the
attachments and exhibits thereto, and has determined that it is in the best interest of the City and
the public to grant the Petitioner's application in accordance with the provisions of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting the factual basis for this Ordinance.
SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject
Property is depicted on that certain Plat of Survey prepared by Preferred Survey, Inc., consisting
of one sheet, and with a latest revision date of dated November 5, 1996, a copy of which is attached
to and, by this reference, made a part of this Ordinance as Exhibit A, and is legally described as
follows:
LOT 1 IN WESTFIELD GARDENS, BEING A SUBDIVISION OF THE NORTH ½ OF
THE FRACTIONAL NORTHWEST ¼ OF SECTION 19, TOWNSHIP 41 NORTH
RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS, ACCORDING TO THE PLAT THEREOF RECODED DECEMBER 8, 1943
AS DOCUMENT 13190042
PIN: 09-19-104-025-0000
Commonly known as 275 Thacker Street, Des Plaines, Illinois.
SECTION 3. CONDITIONAL USE PERMIT. Subject to and contingent upon the
conditions, restrictions, limitations and provisions set forth in Section 4 of this Ordinance, the City
Page 3 of 12
3
Council grants the Petitioner the Conditional Use Permit to allow the operation of a child care
center on the Subject Property. The Conditional Use Permit granted by this Ordinance is consistent
with and equivalent to a "special use" as referenced in Section 11-13-25 of the Illinois Municipal
Code, 65 ILCS 5/11-13-25.
SECTION 4. CONDITIONS. The Conditional Use Permit granted in Section 3 of this
Ordinance shall be, and is hereby, expressly subject to and contingent upon the following
conditions, restrictions, limitations, and provisions:
A. Compliance with Plans. The development, use, and maintenance of the Subject
Property shall be in strict compliance with the following plans, except for minor changes and site
work approved by the Director of the Department in accordance with all applicable City codes,
ordinances, and standards, including, without limitation, Sections 3.4-8, "Limitations on
Conditional Uses," and 3.4-9, "Effect of Approval," of the Zoning Ordinance.
1. The floor plan titled “Proposed Plan,” prepared by Petitioner, and consisting of one
sheet, a copy of which is attached to and, by this reference, made a part of this
Ordinance as Exhibit B;
2. The Photometric Plan defined in and approved pursuant to Section 4.B.1 of this
Ordinance; and
3. The Pavement Marking Plan defined in and approved pursuant to Section 4.B.2 of
this Ordinance.
B. Additional Conditions. The development, use, and maintenance of the Subject
Property shall be subject to and contingent upon the following additional conditions:
1. The Conditional Use Permit shall not become effective unless and until the
Petitioner submits, and the Director of Community and Economic Development
approves, in his sole discretion, a photometric plan that depicts lighting on the
Subject Property that complies with Sections 12-9-6.G and 12-12-10 of the Zoning
Ordinance (“Photometric Plan”). After approval of the Photometric Plan by the
Director of Community and Economic Development, the Photometric Plan shall be
incorporated into this Ordinance without further action by the City Council.
Page 4 of 12
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2. The Conditional Use Permit shall not become effective unless and until the
Petitioner submits, and the Director of Community and Economic Development
and Director of Public Works and Engineering approve, in their sole discretion, a
site and pavement marking plan (“Pavement Marking Plan”) that depicts the
parking lot and site improvements to be constructed on the Subject Property,
including, without limitation: (i) pavement markings within the parking lot on the
Subject Property depicting a one-way counterclockwise vehicle circulation pattern;
(ii) a walkway from the public sidewalk within the Thacker Street right-of-way to
the Building; and (iii) the proposed fenced outdoor activity area (“Outdoor Activity
Area”). Upon approval of the Pavement Marking Plan by the Director of
Community Development and the Director of Public Works and Engineering, the
Pavement Marking Plan shall be incorporated into this Ordinance without further
action by the City Council.
3. The Outdoor Activity Area shall be fenced and shall not be used at any one time by
a number of children that exceeds one child per 75 square feet of Outdoor Activity
Area. The indoor activity areas shall not be used at any one time by a number of
children that exceeds one child per 35 square feet of indoor activity area.
4. The hours of operation of the Child Care Center on the Subject Property shall not
begin before 6:00 a.m. or end after 7:00 p.m. on any day.
5. Use of the Outdoor Activity Area shall not begin before 9:00 a.m. or end after 7:00
p.m. on any day.
SECTION 5. NONCOMPLIANCE.
A. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses
to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined
not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00)
for each offense. Each and every day that a violation of this Ordinance is allowed to remain in
effect shall constitute a complete and separate offense. In addition, the appropriate authorities of
the City may take such other action as they deem proper to enforce the terms and conditions of
this Ordinance, including, without limitation, an action in equity to compel compliance with its
terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in
addition to the foregoing penalties, to the payment of court costs and reasonable attorneys’ fees.
Page 5 of 12
5
B. In the event that the Petitioner fails to develop or maintain the Subject Property in
accordance with the plans submitted, the requirements of the Zoning Ordinance, or the conditions
set forth in Section 4 of this Ordinance, the Conditional Use Permit granted in Section 3 of this
Ordinance may be revoked after notice and hearing before the Zoning Administrator of the City,
all in accordance with the procedures set forth in Section 12-4-7 of the Zoning Ordinance. In the
event of revocation, the development and use of the Subject Property will be governed solely by
the regulations of the C-1 District. Further, in the event of such revocation of the Conditional Use
Permit, the City Manager and City's General Counsel are hereby authorized and directed to bring
such zoning enforcement action as may be appropriate under the circumstances. The Petitioner
acknowledges that public notices and hearings have been held with respect to the adoption of this
Ordinance, has considered the possibility of the revocation provided for in this Section, and agrees
not to challenge any such revocation on the grounds of any procedural infirmity or any denial of
any procedural right, provided that the notice and hearing required by Section 12-4-7 of the Zoning
Ordinance is provided to the Petitioner.
SECTION 6. EFFECTIVE DATE.
A. This Ordinance shall be in full force and effect only after the occurrence of the
following events:
1. its passage and approval by the City Council in the manner provided by law;
2. its publication in pamphlet form in the manner provided by law;
3. the filing with the City Clerk by the Petitioner of an unconditional agreement and
consent to accept and abide by each and all of the terms, conditions, and limitations
set forth in this Ordinance, and demonstrating the Petitioner's consent to its
recordation. Said unconditional agreement and consent shall be in substantially the
form attached to, and by this reference made a part of, this Ordinance as Exhibit
C; and
Page 6 of 12
6
4. at the Petitioner's sole cost and expense, the recordation of this Ordinance together
with such exhibits as the City Clerk deems appropriate, with the Office of the Cook
County Recorder.
B. In the event that the Petitioner does not file with the City Clerk a fully executed
copy of the unconditional agreement and consent referenced in Section 6.A.3 of this Ordinance,
within 60 days after the date of passage of this Ordinance by the City Council, the City Council
shall have the right, in its sole discretion, to declare this Ordinance null and void and of no force
or effect.
SECTION 7. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
[SIGNATURE PAGE FOLLOWS]
Page 7 of 12
7
PASSED this _____day of ____________, 2016.
APPROVED this _____ day of ____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT ______
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
______ day of ________________, 2016.
CITY CLERK Peter M. Friedman, General Counsel
I, __________________________, being the owner or other party in interest of the
property legally described within this Ordinance, having read a copy of the Ordinance, do hereby
accept, concur and agree to develop and use the Subject Property in accordance with the terms of
this Ordinance.
Dated:
(Signature)
DP-Ordinance Approving a Conditional Use Permit (CUP) for a Child Care Center at 275 Thacker Street
#40802263_v3
Page 8 of 12
Exhibit A
P
a
g
e
9
o
f
1
2
Exhibit B Page 10 of 12
10
EXHIBIT C
UNCONDITIONAL AGREEMENT AND CONSENT
TO: The City of Des Plaines, Illinois ("City"):
WHEREAS, Sunny Day Care, Inc. (“Petitioner”), applied to the City of Des Plaines for
a conditional use permit to allow for the operation of a child care center ("Conditional Use
Permit") on that certain property commonly known as 275 Thacker Street, Des Plaines, Illinois
("Subject Property"), pursuant to Sections 12-7-3.D.3 and 12-7-3.K of the City of Des Plaines
Zoning Ordinance of 1998, as amended; and
WHEREAS, the Subject Property is owned by Darryl Schellin ("Owner"), who has
consented to the Petitioner's application; and
WHEREAS, Ordinance No. Z-__-16 adopted by the City Council of the City of Des
Plaines on , 2016 ("Ordinance"), grants approval of the Conditional Use
Permit, subject to certain conditions; and
WHEREAS, Petitioner and Owner desire to evidence to the City their unconditional
agreement and consent to accept and abide by each of the terms, conditions, and limitations set
forth in said Ordinance, and their consent to recording the Ordinance and this Unconditional
Agreement and Consent against the Subject Property;
NOW, THEREFORE, Petitioner and Owner do hereby agree and covenant as
follows:
1. Petitioner and Owner hereby unconditionally agree to accept, consent to and abide
by all of the terms, conditions, restrictions, and provisions of that certain Ordinance
No. Z-___-16, adopted by the City Council on _______________, 2016.
2. Petitioner and Owner acknowledge and agree that the City is not and shall not be,
in any way, liable for any damages or injuries that may be sustained as a result of
the City's review and approval of any plans for the Subject Property, or the issuance
of any permits for the use and development of the Subject Property, and that the
City's review and approval of any such plans and issuance of any such permits does
not, and shall not, in any way, be deemed to insure Petitioner and Owner against
damage or injury of any kind and at any time.
3. Petitioner and Owner acknowledge that the public notices and hearings have been
properly given and held with respect to the adoption of the Ordinance, have
considered the possibility of the revocation provided for in the Ordinance, and agree
not to challenge any such revocation on the grounds of any procedural infirmity or
any denial of any procedural right, provided that the procedures required by Section
12-4-7 of the City's Zoning Ordinance are followed.
Page 11 of 12Exhibit C
11
4. Petitioner agrees to and does hereby hold harmless and indemnify the City, the
City's corporate authorities, and all City elected and appointed officials, officers,
employees, agents, representatives, and attorneys, from any and all claims that may,
at any time, be asserted against any of such parties in connection with (a) the City's
review and approval of any plans and issuance of any permits, (b) the procedures
followed in connection with the adoption of the Ordinance, (c) the development,
construction, maintenance, and use of the Subject Property, and (d) the performance
by Petitioner of its obligations under this Unconditional Agreement and Consent.
5. Petitioner hereby agrees to pay all expenses incurred by the City in defending itself
with regard to any and all of the claims mentioned in this Unconditional Agreement
and Consent. These expenses shall include all out-of-pocket expenses, such as
attorneys' and experts' fees, and shall also include the reasonable value of any
services rendered by any employees of the City.
ATTEST: SUNNY DAY CARE, INC.
By:
SUBSCRIBED and SWORN to
before me this _______ day of
___________________, 2016.
____________________________________
Notary Public
ATTEST: DARRYL SCHELLIN
By:
SUBSCRIBED and SWORN to
before me this _______ day of
___________________, 2016.
____________________________________
Notary Public
Page 12 of 12Exhibit C
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: May 4, 2016
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Resolution R-87-16, May 16, 2016 Warrant Register
Recommendation: I recommend that the City Council approve the May 16, 2016 Warrant Register
Resolution R-87-16.
Warrant Register……………………………$2,207,437.51
MEMORANDUM
Estimated General Fund Balance
Balance as of 03/31/2016: $14,275,355
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and 1st & 2nd installments of property tax revenue.
Page 1 of 23
CITY OF DES PLAINES
RESOLUTION
R-87-16
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
May 16, 2016
Page 2 of 23
Line #Invoice Invoice Desc Amount
1
2 4400 Building Permits 2016-03000190 Sewer Permit Refund Issued
03/24/2016
300.00
3 4400 Building Permits 2016-03000104 Sewer Permit Refund Issued
03/30/2016
300.00
4 4400 Building Permits 2016-03000147 Sewer Permit Refund Issued
03/21/2016
300.00
5 4400 Building Permits 2016-04000059 Sewer Permit Refund Issued
04/07/2016
300.00
6 4400 Building Permits 2016-03000126 Sewer Permit Refund Issued
03/17/2016
300.00
7 4400 Building Permits 2016-03000086 Voided Building Permit Issued
03/11/2016
35.00
8 4500 Court costs, Fees &
Charges
P0216831 Overpayment for Parking Ticket
4/14/16
125.00
9 4500 Court costs, Fees &
Charges
P0223973 Overpayment for Parking Ticket
4/14/16
125.00
10 1,785.00
11
12 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
640.27
13 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
60.77
14 6100 Publication of Notices T4437174 Legal Notice - 2016 CIP Contract
B Street and Utility 4/06/16
43.20
15 6100 Publication of Notices T4437370 Legal Notice - Log Loader Truck
4/07/16
35.10
16 6100 Publication of Notices T4437369 Legal Notice - Repairs to Three
Parking Structures 4/07/16
36.45
17 6110 Printing Services 7033/24334 New Covers for 784 Existing
Resource Directories
100.00
18 915.79
19
20 5335 Travel Expenses Finance 04/27/16 Replenish Finance Petty Cash
02/03-04/21/2016
22.00
21 5340 Pre-Employment Exams Cost 01755-3/16 Background Check Services
March 2016 Fingerprints
119.00
22 5530 Employee Assistance
Program
83734 2016 Employee Assistance
Program - 05/01-05/31/2016
542.50
23 6000 Professional Services 1-4-16-077 Recruitment-Director of CED
Payment 1 of 3 - 4/7/16 Until
Filled
4,000.00
24 6005 Legal Fees 3330662 3-16 Non-Retainer Litigation*408.00
25 6005 Legal Fees 3330664 3-16 Reimb Building Demo 3,030.16
26 6005 Legal Fees MAR 2016 RET March 2016 Retainer 18,500.00
27 6005 Legal Fees 3330646 3-16 Non-Retainer IEMA and
FEMA Review
2,291.50
28 6009 Legal Fees - Admin
Hearings/Prosecutions
16-8 Legal Services 4/19-4/27/2016 1,002.50
29 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
507.28
20 1073 Bartel, Raymond
20 1552 Verizon Wireless
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 4651 Perspectives
20 5812 GovHR USA LLC
20 1801 Petty Cash
20 1320 IL State Police
10 1106 Chromatech Printing Inc
Total 10 - Elected Office
City Administration
10 1069 Paddock Publications Inc
10 1069 Paddock Publications Inc
10 1552 Verizon Wireless
10 1069 Paddock Publications Inc
Total 00 - Non Departmental
Elected Office
10 1552 Verizon Wireless
00 6073 Abbasi, Muhammad M
00 6073 Abbasi, Muhammad M
00 4951 Village Sewer & Plumbing
00 5425 THD At Home Services Inc
00 6081 Trebenda, Robert
00 6084 Hansen, Frank
Fund: 100 - General Fund
00 6074 Bella Plumbing & Sewer Inc
00 6075 Roc's Plumbing & Sewer Inc
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
*On-going City litigation items provided separately to the City Council
Page 3 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
30 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
398.21
31 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
114.05
32 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
76.10
33 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
228.08
34 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
(17.33)
35 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
60.77
36 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
60.77
37 6110 Printing Services 7033/24334 New Covers for 784 Existing
Resource Directories
415.00
38 6110 Printing Services 7013/24315 2016 Pocket Directory for City
Services - 960 Pieces
366.00
39 6195 Miscellaneous
Contractual Services
75087 Completion of Final Website
Dev Phase-Milestone 5 on 1/1-
4/28/16
2,464.50
40 6530 Subsidy - Community
Outreach
0115 DP Comm Foundation
Sponsored Support Group
Refreshments 04/20/16
21.87
41 6530 Subsidy - Community
Outreach
Finance 04/27/16 Replenish Finance Petty Cash
02/03-04/21/2016
375.39
42 7000 Office Supplies 645934-0 Pens, Copy Paper, Folders, Clips 162.14
43 7000 Office Supplies 648111-0 2 Cartons of Copy Paper & 1
Dozen Pens
76.79
44 7005 Printer Supplies 14313 3 Toner Cartridges For City
Printers
477.00
45 7200 Other Supplies 62287 2 Gallon Sharps Container for
Cholesterol Screenings
20.90
46 7320 Equipment < $5,000 9763743753 Cell Phone Service 03/14-
04/13/2016
(150.00)
47 8005 Computer Hardware IN-000333968 Microsoft Surface Pro 4 1,984.64
48 8010 Furniture & Fixtures 588150 1 Office Desk Chair for IT Dept 277.64
49 37,835.46
50
51 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
184.35
52 6110 Printing Services 7045/24337 2,500 3-Part NCR Receipt Form
Sets
795.00
53 7000 Office Supplies 833776242001 1 Box of Polybags for Cashiers 19.99
54 7000 Office Supplies 833776139001 2 Cases of Copy Paper, 2 Packs
of Fingertip Moisteners, Etc.
87.73
55 7000 Office Supplies 836431790001 1 Electric Stapler, 4 Boxes of
Staples, 3 Dz Pens, Etc.
120.59
56 7000 Office Supplies 3039528-0 1 Carton of Adding Machine
Paper Rolls
36.80
57 7000 Office Supplies 8788 3 Self-Inking Stamps 134.64304239 Anderson Safford
30 1066 Office Depot
30 1644 Warehouse Direct Inc
30 1066 Office Depot
30 1066 Office Depot
30 1552 Verizon Wireless
30 1106 Chromatech Printing Inc
20 5196 Henricksen & Company Inc
Total 20 - City Administration
Finance
20 1552 Verizon Wireless
20 6037 Southern Computer Warehouse Inc
20 1820 Datasource, Ink
20 3391 LB Medwaste Services Inc
20 1220 Runco Office Supply
20 1220 Runco Office Supply
20 1076 Sam's Club Direct
20 1801 Petty Cash
20 1106 Chromatech Printing Inc
20 5826 Granicus Inc
20 1552 Verizon Wireless
20 1106 Chromatech Printing Inc
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 1552 Verizon Wireless
Page 4 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
58 7000 Office Supplies 8817 1 Self-Inking Stamp 21.95
59 7310 Publications Order 04/29/2016 Two Financial Books for
Budgeting Preparation
32.50
60 7320 Equipment < $5,000 836431790001 1 Electric Stapler, 4 Boxes of
Staples, 3 Dz Pens, Etc.
55.71
61 1,489.26
62
63 5310 Membership Dues 176155-1643 APA Associate Planner
Membership 07/01/2016-
06/30/2017
400.00
64 6000 Professional Services 135701 Legal Descriptions & Exhibits
Mannheim & Higgins TIF #7
04/28/16
1,050.00
65 6000 Professional Services 59504 4 Elevator Inspections
04/14/2016
116.00
66 6000 Professional Services 59450 Elevator Permit Plan Review
04/18/2016
40.00
67 6000 Professional Services 59505 1 Elevator Inspection
04/14/2016
75.00
68 6000 Professional Services 59312 Elevator Permit Plan Review
04/13/2016
40.00
69 6000 Professional Services 59311 Elevator Permit Plan Review
04/15/2016
40.00
70 6000 Professional Services 59371 Four Elevator Inspections 04/04-
04/05/2016
116.00
71 6005 Legal Fees 3330654 3-16 Non-Retainer Property
Enforcement Matters
9,773.50
72 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
524.17
73 6110 Printing Services 38103 1000 #10 Envelopes 04/15/2016 170.00
74 6115 Licensing/Titles Reimb 04/12/2016 Property Maintenance Housing
Inspector Test and Cert
04/22/2016
199.00
75 6195 Miscellaneous
Contractual Services
51 Planning and Zoning Board
Meeting Minutes 04/12/2016
68.75
76 6195 Miscellaneous
Contractual Services
7059718 Entrance Lock Replacement
04/19/2016
200.15
77 7000 Office Supplies 836132788001 5 Notepads and 3 Small Baskets 25.18
78 7000 Office Supplies 836132813001 2 Cases of Copy Paper 74.98
79 7320 Equipment < $5,000 9763743753 Cell Phone Service 03/14-
04/13/2016
237.48
80 7550 Miscellaneous Expenses Finance 04/27/16 Replenish Finance Petty Cash
02/03-04/21/2016
19.97
81 7550 Miscellaneous Expenses Finance 04/27/16 Replenish Finance Petty Cash
02/03-04/21/2016
9.58
82 13,179.76
83
84 5325 Training 4/28/2016 APWA Conf & Training May 18
& 19, 49 PW Attendees
210.00
85 5325 Training 4/28/2016 APWA Conf & Training May 18
& 19, 49 PW Attendees
630.00501753 American Public Works Association -
APWA
Total 40 - Community Development
Public Works & Engineering
50 1753 American Public Works Association -
APWA
40 1801 Petty Cash
40 1801 Petty Cash
40 1066 Office Depot
40 1552 Verizon Wireless
40 1018 Anderson Lock Company LTD
40 1066 Office Depot
40 6085 Lipinski, Regina
40 4070 Cerabona, Gale M
40 1552 Verizon Wireless
40 1233 Presstech Inc
40 3309 Elevator Inspection Services Inc
40 3447 Holland & Knight LLP
40 3309 Elevator Inspection Services Inc
40 3309 Elevator Inspection Services Inc
40 3309 Elevator Inspection Services Inc
40 3309 Elevator Inspection Services Inc
40 1398 Gremley & Biedermann
40 3309 Elevator Inspection Services Inc
Total 30 - Finance
Community Development
40 2489 American Planning Association
30 1737 GFOA Government Finance Officers
Association
30 1066 Office Depot
30 4239 Anderson Safford
Page 5 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
86 5325 Training 4/28/2016 APWA Conf & Training May 18
& 19, 49 PW Attendees
245.00
87 5325 Training 4/28/2016 APWA Conf & Training May 18
& 19, 49 PW Attendees
140.00
88 5335 Travel Expenses VN161138798 I PASS Quarterly Bill 01/01 -
03/31/2016
1.90
89 5335 Travel Expenses G16723627 I Pass Quarterly Bill 01/01 -
03/31/2016
53.05
90 5335 Travel Expenses VN161138798 I PASS Quarterly Bill 01/01 -
03/31/2016
1.90
91 5335 Travel Expenses G16723627 I Pass Quarterly Bill 01/01 -
03/31/2016
53.05
92 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
417.88
93 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
156.85
94 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
376.88
95 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
112.07
96 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
133.46
97 6025 Administrative Services 19334 Utility Bill Rendering
04/14/2016
512.41
98 6040 Waste Hauling & Debris
Removal
26549 Light Bulb Recycling -
04/25/2016
158.77
99 6040 Waste Hauling & Debris
Removal
15403 Electric Recycling Disposal -
04/14/2016
821.82
100 6135 Rentals - Equipment 59177855-001 Stump Grinder Rental 03/28 -
04/11/2016
2,525.88
101 6135 Rentals - Equipment 59177855-002 Credit for Rental Protection
Plan - Rental of Stump Grinder
(325.50)
102 6135 Rentals - Uniforms 022297488 Fleet Mechanic's Uniform
Rental - 04/11/2016
102.21
103 6135 Rentals - Uniforms 022300555 Fleet Mechanic's Uniform
Rental - 04/18/2016
100.26
104 6145 Custodial Services 04.30.2016 Custodial Services - April 2016 4,424.70
105 6170 Tree Maintenance 18884 559 Trees Trimmed - 03/21-
04/15/2016
30,356.75
106 6170 Tree Maintenance 18857 25 Stumps Removed &
Parkways Restored - 04/07-
04/08/16
4,486.00
107 6170 Tree Maintenance 18856 12 Stumps Removed &
Parkways Restored - 03/23-
04/08/16
3,454.00
108 6175 Tree Plantings 0006266-IN 190 Trees Delivered & Planted -
04/11-04/15/16, R-27-16
56,974.00
109 6175 Tree Plantings 0006265-IN 179 Trees Delivered and
Planted - 04/04-04/08/16, R-27-
16
54,402.00
110 6175 Tree Plantings 313083 120 Gator Bags, 50 pounds of
Grass Seed
1,620.00
50 1153 West Central Municipal Conference
50 1516 Arthur Clesen Inc
50 1176 Trees "R" Us Inc
50 1153 West Central Municipal Conference
50 1176 Trees "R" Us Inc
50 1176 Trees "R" Us Inc
50 1029 Cintas #22
50 5343 ABC Commercial Inc
50 5593 Sunbelt Rentals Inc
50 1029 Cintas #22
50 6047 Vintage Tech LLC
50 5593 Sunbelt Rentals Inc
50 1172 Third Millennium Associates Inc
50 2224 Midwest Lamp Recycling Inc
50 1552 Verizon Wireless
50 1552 Verizon Wireless
50 1552 Verizon Wireless
50 1552 Verizon Wireless
50 2494 IL State Toll Highway Authority
(IPASS)
50 1552 Verizon Wireless
50 2494 IL State Toll Highway Authority
(IPASS)
50 2494 IL State Toll Highway Authority
(IPASS)
50 1753 American Public Works Association -
APWA
50 2494 IL State Toll Highway Authority
(IPASS)
50 1753 American Public Works Association -
APWA
Page 6 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
111 6175 Tree Plantings 312730 200 Tree Gator Bags for Tree
Plantings
2,700.00
112 6195 Miscellaneous
Contractual Services
022298452 Mat Rental - City Hall -
04/12/2016
183.58
113 6195 Miscellaneous
Contractual Services
022301500 Mat Rental - Metra Station/City
Hall - 04/19/2016
275.10
114 6305 R&M Equipment 24267 Repair Tire Mounting Machine -
PW 04/19/2016
603.88
115 6310 R&M Vehicles 1031 Repair to Asphalt Hot Box
Trailer - PW 5086 04/19/2016
488.16
116 6310 R&M Vehicles 30836 Repairs to Pass Safety
Inspection-Fire #7802 on
04/09/2016
2,969.25
117 6310 R&M Vehicles 103553 Replace Rear Suspension
Springs - PW 5025 04/26/2016
1,454.87
118 6310 R&M Vehicles 711-99859 Engine Dynometer Test - PW
5092 04/14/2016
450.00
119 6315 City Hall 093365 Work on Chillers at City Hall -
04/15/16
270.00
120 6315 City Hall 8023 Galvanized Steel Insulated Door
& Frame - City Hall - 04/20/16
1,045.00
121 6315 Public Works 17201 Men's Room Plumbing Repairs
@ PW Bldg 03/01-04/01/2016
17,271.00
122 6315 Public Works 76611 Reset Timers - PW Garage Door -
04/08/2016
393.00
123 6315 Public Works 76610 Repair to PW Garage Door -
04/11/2016
393.00
124 6315 Police 9970 Glass Repair - Police Station -
04/07/2016
491.00
125 6315 Police 53639 Code-Compliant Pit Ladder
Installation - 03/24/16
2,059.00
126 6315 Fire Station #61 8861 Install Electric Service for Sign
at Fire Station #61 -04/11/16
768.00
127 6315 Fire Station #61 I61074 Repair to Air Line - Fire Station
61 04/11/2016
231.95
128 6315 Fire Station #62 8862 Install Electric Service for Sign
at Fire Station #62 - 04/11/16
680.00
129 6315 Fire Station #63 8863 Install Electric Service for Sign
at Fire Station #63 - 04/11/16
678.00
130 6315 Fire Station #63 I61075 Repair to Garage Exhaust - Fire
Station 63
1,444.77
131 7000 Office Supplies 836177647001 Copy Paper, Expanding File
Jackets, Post-It Notes &
Batteries
228.27
132 7000 Office Supplies IN00096134 2 Boxes of 36" x 150" Paper 129.32
133 7020 Supplies - Safety SS064641 2 Rain Jackets, 2 Rain Pants, 6
Gallons Yellow Traffic Paint
152.50
134 7025 Supplies - Custodial 82464 Hand Soap - PW 29.58
50 1527 Sherwin Williams
50 1511 Cragin Industrial Supply
50 1066 Office Depot
50 1505 Clifford-Wald & Co
50 4583 Argon Electric Company, Inc
50 1525 Hastings Air-Energy Control Inc
50 1525 Hastings Air-Energy Control Inc
50 4583 Argon Electric Company, Inc
50 5980 Great Lakes Elevator Service Inc
50 4583 Argon Electric Company, Inc
50 1237 Pro-Line Door Systems Inc
50 1666 Des Plaines Glass Company
50 5790 Ewing Doherty Mechanical Inc
50 1237 Pro-Line Door Systems Inc
50 1025 Bedco Inc
50 5698 Doors Done Right Inc
50 1674 Spring-Align of Palatine, Inc
50 1985 Cummins NPower LLC
50 5986 Midwest Paving Equipment Inc
50 1157 Wirfs Industries Inc
50 1029 Cintas #22
50 6079 A-1 Equipment Sales & Service Inc
50 1516 Arthur Clesen Inc
50 1029 Cintas #22
Page 7 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
135 7025 Supplies - Custodial 022301502 Paper Towels, Toilet Paper,
Soap, Floor/ Glass Cleaner - PW
165.40
136 7025 Supplies - Custodial 022298453 Paper Towels, Toilet Paper,
Glass/Floor Cleaner, Soap - PW
145.55
137 7025 Supplies - Custodial 131565274 Engine Oil and Floor Soap for
Sweeper - PW
265.93
138 7030 Supplies - Tools &
Hardware
8020009 5" Orbit Sander 69.97
139 7030 Supplies - Tools &
Hardware
4607261550 Rotary Hammer Package 802.49
140 7030 Supplies - Tools &
Hardware
9080392716 2 Shop Mechanics Drop Lights -
PW
171.45
141 7030 Supplies - Tools &
Hardware
9080392724 2 Saw Blades, Kneeling Pad -
PW
82.37
142 7030 Supplies - Tools &
Hardware
9080392732 Power Grease Gun, Drop Light -
PW 5085
355.84
143 7030 Supplies - Tools &
Hardware
9081308646 24 Light Bulbs, Mechanic Drop
Light, 2 Kneeling Pads - PW
150.89
144 7035 Supplies - Equipment
R&M
S2262670.001 Hydraulic Hose for Post Lift -
PW LFT2
163.98
145 7035 Supplies - Equipment
R&M
S2262759.001 Male and Bush Fittings for Post
Lift - PW LFT2
54.30
146 7040 Supplies - Vehicle R&M 395888P Air Conditioning Control Switch,
Tube Assembly - Police 6911
264.30
147 7040 Supplies - Vehicle R&M 56140 Starter and Solenoid - Fire 7802 190.00
148 7040 Supplies - Vehicle R&M AG49330 Window Regulator, Steering
Toe Links - Fire 7603
825.36
149 7040 Supplies - Vehicle R&M AG49356 2 Rock Switches - Fire 7603 50.72
150 7040 Supplies - Vehicle R&M AG49224 2 Folding Steps - Fire 7603 234.12
151 7040 Supplies - Vehicle R&M C12580 Return 4 LED Lights - PW 5085 (384.75)
152 7040 Supplies - Vehicle R&M C12273 LED Light - PW 5085 149.80
153 7040 Supplies - Vehicle R&M C12454 Amber Lights, Harnesses,
Hardware - PW 5085
382.84
154 7040 Supplies - Vehicle R&M C12358 4 LED 6" Oval Lights - PW #5085 384.75
155 7040 Supplies - Vehicle R&M C12369 2 Spot Lights - PW # 5085 242.21
156 7040 Supplies - Vehicle R&M C12272 Hydraulic Filter Kit, Front Light,
Vented Cap - PW 5085
554.15
157 7040 Supplies - Vehicle R&M C12196 Wiring Harness, Rock Switch -
PW 5085
210.83
158 7040 Supplies - Vehicle R&M 4854690 Clevis Pins, Penetrate Grease,
Shrink Tubes/Wheel Weights-
Stock
387.37
159 7040 Supplies - Vehicle R&M 408-1006652 Air & Fuel Filter - Police
#24/6901
31.88
160 7040 Supplies - Vehicle R&M 408-1007180 Returned Fuel Filter - PW #5085 (13.85)
161 7040 Supplies - Vehicle R&M 408-1004870 Fuel Filter- PW 5085 21.80501054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1202 Standard Equipment Co
50 1053 Kimball Midwest
50 1202 Standard Equipment Co
50 1202 Standard Equipment Co
50 1202 Standard Equipment Co
50 1202 Standard Equipment Co
50 1202 Standard Equipment Co
50 1202 Standard Equipment Co
50 1526 Global Emergency Products Inc
50 1526 Global Emergency Products Inc
50 1739 Morton Grove Automotive Inc
50 1526 Global Emergency Products Inc
50 1575 Pirtek O'Hare
50 1643 Golf Mill Ford
50 1043 WW Grainger Inc
50 1575 Pirtek O'Hare
50 1043 WW Grainger Inc
50 1043 WW Grainger Inc
50 6033 Hilti Inc
50 1043 WW Grainger Inc
50 1087 Ashland Inc
50 1047 Home Depot Credit Svcs
50 1029 Cintas #22
50 1029 Cintas #22
Page 8 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
162 7040 Supplies - Vehicle R&M 408-1005384 Oil Filter, Air Filter, Fuel Filter -
Police 6903
25.58
163 7040 Supplies - Vehicle R&M 408-1005684 2 Halogen Lights - Fire 7701 19.18
164 7040 Supplies - Vehicle R&M 408-1005774 8 Spark Plugs, Rotor, Cap, Wire
Set - Police 6903
96.45
165 7040 Supplies - Vehicle R&M 408-1006172 2 Halogen Lights - Fire 7500 19.18
166 7040 Supplies - Vehicle R&M 408-1006386 5 Quarts of Oil, 2 Air Filters -
CED 2025
52.87
167 7040 Supplies - Vehicle R&M 408-1006132 Oil Filter - PW 5061 9.44
168 7040 Supplies - Vehicle R&M 408-1006717 Serpentine Belt - Police 6901 23.19
169 7040 Supplies - Vehicle R&M 408-1007377 2 Filters - Fire Stock 111.60
170 7040 Supplies - Vehicle R&M 408-1007643 Air Filter - PW 5068 17.21
171 7040 Supplies - Vehicle R&M 408-1007826 Silver and Chrome Enamel - PW
5089
15.38
172 7040 Supplies - Vehicle R&M 408-1007642 Air, 2 Oil, 6 Fuel Filters, 4 Wiper
Blades - Police Stock
171.33
173 7040 Supplies - Vehicle R&M 408-1007791 Thermostat - ENG 2006 5.89
174 7040 Supplies - Vehicle R&M 408-1007079 2 Oil Drain Plugs - Police 6903 5.25
175 7040 Supplies - Vehicle R&M 408-1007088 Air Filter - PW 5058 18.46
176 7040 Supplies - Vehicle R&M 408-1007559 2 Air Filters - Fire 7503/7504 36.92
177 7040 Supplies - Vehicle R&M 408-1007106 Return Drain Plug - Police 6903 (3.50)
178 7040 Supplies - Vehicle R&M 0908159 Key - PW 5052 5.70
179 7040 Supplies - Vehicle R&M 1261110020 Diesel Exhaust Fluid - Fire
7702/7703
50.68
180 7040 Supplies - Vehicle R&M 1261040113 Exhaust Rain Cap, 2 Shocks, Air
Dryer & Fittings - PW 5025
448.57
181 7040 Supplies - Vehicle R&M 1261060080 Air Systems Governor - PW
5025
24.23
182 7040 Supplies - Vehicle R&M 131565274 Engine Oil and Floor Soap for
Sweeper - PW
959.50
183 7040 Supplies - Vehicle R&M 5321837 Hydraulic Cylinder - PW
#390/5025
342.61
184 7040 Supplies - Vehicle R&M 5321573 Hydraulic Motor - PW 5025 198.50
185 7040 Supplies - Vehicle R&M 280056144 2 Tires - Police 6911 216.68
186 7040 Supplies - Vehicle R&M 280056376 2 Tires - Fire #7801 1,848.00
187 7040 Supplies - Vehicle R&M 6489 Reverse Sensor Kit - Fire 7804 404.00
188 7040 Supplies - Vehicle R&M 104666 Spare Tire Hoist and Guide -
Police 6027
132.19
189 7040 Supplies - Vehicle R&M 6027610428257 2 Filters - Fire 7802 143.22
190 7040 Supplies - Vehicle R&M 2073 1 Case of Brake Cleaner & 1
Case of Coil Cleaner - Stock
343.17
191 7040 Supplies - Vehicle R&M CR2479-236319 Credit for Invoice Paid In Error
09/08/2015
(44.99)
192 7045 City Hall 74371 Returned Patch for City Hall
Second Floor
(19.97)
193 7045 City Hall 74333 Trowel and Floor Patch - City
Hall, Second Floor
49.33
194 7045 City Hall 7082333 Electric Parts for Door Strike -
City Hall
70.29
195 7045 City Hall 3050018 Wall Base & Supplies for City
Hall, Second Floor
224.08
196 7045 City Hall 7064551 Drywall Screws and Broom 22.93
50 1047 Home Depot Credit Svcs
50 1047 Home Depot Credit Svcs
50 1057 Menards Incorporated
50 1047 Home Depot Credit Svcs
50 3518 O'Reilly Auto Parts
50 1057 Menards Incorporated
50 5731 Advance Auto Parts
50 5193 Fast MRO Supplies Inc
50 6080 VRS Fleet Products
50 5638 Castle Chevrolet North
50 1071 Pomp's Tire Service Inc
50 1071 Pomp's Tire Service Inc
50 1059 Monroe Truck Equipment
50 1059 Monroe Truck Equipment
50 1078 Acme Truck Brake & Supply Co
50 1087 Ashland Inc
50 1078 Acme Truck Brake & Supply Co
50 1078 Acme Truck Brake & Supply Co
50 1054 Lee Auto Parts
50 1018 Anderson Lock Company LTD
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
Page 9 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
197 7045 City Hall 9063863188 4' LED Tube Light Bulb - CED
Inspections Supervisor
252.00
198 7045 City Hall 97741154 Drain Treatment 04/11/2016 -
City Hall
100.00
199 7045 Public Works 6012485 Paint, Conduit, Connectors &
Screws - PW Improvements
178.41
200 7045 Public Works 1063795 3 Lights, 2 Pieces of Conduit,
Insulator, 10 Corner Braces -
PW
435.02
201 7045 Public Works 0571125 Saws All Blades, Carbine Blade,
4 Square Electric Covers - PW
25.10
202 7045 Public Works 8020008 Pine Wood Lattice and Board,
Sandpaper for PW
Improvements
76.61
203 7045 Public Works 0066034 2 Boxes of Ceiling Cross Tees -
PW Improvements
117.60
204 7045 Public Works 0907463 6 Keys & Key Tags for PW Closet 29.16
205 7045 Public Works 74422 Drywall T-Square, Pail, 6-Corner
Edges, Washers & Clamps
60.26
206 7045 Public Works 74419 Returned 2 Drywall T-Squares -
PW Improvement
(49.94)
207 7045 Public Works 74372 Pail, Trowel, 3 T-Squares, Vinyl
Divider - PW Improvements
105.50
208 7045 Public Works 12916 1 Pail of Adhesive - PW
Improvements
125.00
209 7045 Fire Station #61 0021985 2 Gaskets, 2 Seats, 2 Stems -
Fire Station 61 Faucet
64.56
210 7045 Fire Station #61 168450 Cartridge for Faucet Fire Station
61
28.00
211 7045 Fire Station #61 74121 4 Clamps, 2 Connectors, Hose &
Teflon Seal - Fire Station #61
29.03
212 7050 Supplies - Streetscape 313083 120 Gator Bags, 50 pounds of
Grass Seed
96.00
213 7050 Supplies - Streetscape 17766 2 Loads of Topsoil - Parkway
Restorations Delivered
04/13/2016
660.00
214 7055 Supplies - Street R&M 57374MB 1.97 Tons Asphalt for Potholes -
04/19/16
50.59
215 7055 Supplies - Street R&M 57392MB 1.93 Tons of Asphalt for
Potholes
49.56
216 7055 Supplies - Street R&M 57263MB 3.24 Tons of Asphalt for
Potholes
83.20
217 7055 Supplies - Street R&M 57283MB 2.8 Tons of Asphalt for Potholes 77.42
218 7055 Supplies - Street R&M 57348MB 3.24 Tons Asphalt for Potholes -
04/18/16
87.38
219 7055 Street Light Supplies 9076729202 8 Light Bulbs - Streetlights 175.92
220 7055 Street Light Supplies 9076729210 24 Light Bulbs for Street &
Parking Lights
553.92
221 7055 Traffic Equipment &
Material
86296 62 Blank Aluminum Signs, 8
Post Reflectors
867.70501732 Traffic Control & Protection Inc
50 1043 WW Grainger Inc
50 1043 WW Grainger Inc
50 1086 Arrow Road Construction
50 1086 Arrow Road Construction
50 1086 Arrow Road Construction
50 1086 Arrow Road Construction
50 1757 JCK Contractors Inc
50 1086 Arrow Road Construction
50 1057 Menards Incorporated
50 1516 Arthur Clesen Inc
50 1392 Geiser-Berner Plumbing Service Inc
50 2480 Just Faucets
50 1057 Menards Incorporated
50 1187 Scharm Floor Covering
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1047 Home Depot Credit Svcs
50 1018 Anderson Lock Company LTD
50 1047 Home Depot Credit Svcs
50 1047 Home Depot Credit Svcs
50 1047 Home Depot Credit Svcs
50 1047 Home Depot Credit Svcs
50 1043 WW Grainger Inc
50 5214 State Industrial Products
Page 10 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
222 7055 Other Supplies 74840 Sideboards and Tie-Downs for
Asphalt Trucks
84.30
223 7055 Other Supplies SS064641 2 Rain Jackets, 2 Rain Pants, 6
Gallons Yellow Traffic Paint
457.00
224 7055 Other Supplies 3075910 48 Containers Two-Cycle Oil for
Mixed Gas
72.96
225 7120 Gasoline 27783 6,000 Gallons Unleaded Gas -
04/15/2016
8,267.67
226 7130 Diesel 27784 2,000 Gallons Diesel Fuel -
04/15/2016
2,834.22
227 7140 Electricity 0459113083-04/16 Electricity Service 03/16-
04/14/2016
7,977.54
228 7300 Uniforms T063057 3 Shirts - Fleet Foreman 70.97
229 7300 Uniforms T944003 2 Shirts - Fleet Foreman 35.98
230 7300 Uniforms T000009 Returned 2 Shirts - Fleet
Foreman
(35.98)
231 7320 Equipment < $5,000 157088 Anti-Fatigue Floor Mats - PW
Fleet
163.00
232 8005 Computer Hardware 101 Kronos Time Clock - PW 1,274.50
233 235,017.58
234
235 5310 Membership Dues 204467 Membership Fee 07/01/2016-
07/01/2017 - Police Dept
8,550.00
236 5325 Training 6437 Class - Supervision of Police
Personnel 02/29-03/11/2016-
Patrol Sgt
900.00
237 5325 Training 6662 Crash Inv 1 (3/14/16 1
Ofcr)/Bloodstain Evidence 1
(5/2/16 1 Ofcr)
2,175.00
238 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
1,011.35
239 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
1,384.31
240 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
505.10
241 6015 Communication Services 829826 3 Public Pay Phone Monthly
Service Fee May 2016
228.00
242 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
252.35
243 6195 Miscellaneous
Contractual Services
9410281726 Shredding Service PD April 15,
2016
137.39
244 6195 Miscellaneous
Contractual Services
9410183139 Shredding Service PD April 8,
2016
137.39
245 6195 Miscellaneous
Contractual Services
1037713-20160331 Investigations Database March
2016
327.25
246 7000 Office Supplies PINV1142957 1 Desk Letter Tray, 1 Box
Hanging Folders, 12
Highlighters
44.33
247 7000 Office Supplies PINV1137695 9 Cases of Paper, 1 Box
Expandable Folders, 3 Slot File
Holder
531.96
248 7000 Office Supplies PINV1142544 12 Cases of Copy Paper 580.80601389 Garvey's Office Products Inc
60 1389 Garvey's Office Products Inc
60 1389 Garvey's Office Products Inc
60 1077 Shred-It USA LLC
60 1572 LexisNexis Risk Solutions
60 1552 Verizon Wireless
60 1077 Shred-It USA LLC
60 1552 Verizon Wireless
60 1680 Pacific Telemanagement Services
60 1552 Verizon Wireless
60 1552 Verizon Wireless
60 1661 Northwestern University Center for
Public Safety
60 1661 Northwestern University Center for
Public Safety
Total 50 - Public Works & Engineering
Police Department
60 1261 Northeast Multiregional Training
50 5699 March Industries Inc
50 6055 Axiom Human Resource Solutions
Inc
50 1705 Sears Commercial One
50 1705 Sears Commercial One
50 1033 ComEd
50 1705 Sears Commercial One
50 5415 Gas Depot Inc
50 5415 Gas Depot Inc
50 1527 Sherwin Williams
50 1520 Russo Power Equipment
50 1057 Menards Incorporated
Page 11 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
249 7550 Miscellaneous Expenses 8090 Water, Coffee and Snacks for
Hosting a Training Class 4/18-
19/16
48.38
250 16,813.61
251
252 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
337.66
253 6015 Communication Services 4842723 Weather Service For EOC May 8
to Jun 7, 2016
304.00
254 6195 Miscellaneous
Contractual Services
EMDC 16-1 EMA Contractual Services Jan 1
to Mar 31
625.00
255 6195 Miscellaneous
Contractual Services
CCDC 16-1 Citizen Corps Contractual
Services Jan 1 to Mar 31
625.00
256 1,891.66
257
258 5325 Training 48071 Dive Class 1 Paramedic 05/02 &
05/24-05/26/2016
505.00
259 6000 Professional Services 699605 Sewed 6 Name Applications on
TurnOut Gear 04/21/2016
60.00
260 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
750.46
261 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
243.08
262 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
174.29
263 6195 Miscellaneous
Contractual Services
9410280115 On-Site Shredding Service-Sta
61 04/15/2016
53.66
264 6305 R&M Equipment 17239074 7 Special Order Repair Name
Patches 04/13/2016
197.00
265 6305 R&M Equipment 20355 R&M on K950 Partner Saw
04/07/2016
166.21
266 6305 R&M Equipment 20357 R&M on K970 Saw 04/07/2016 25.55
267 6305 R&M Equipment 676915 Maint to Rider Mower-Sta 63
04/18/2016
343.37
268 6305 R&M Equipment 149774 Repairs to Dishwasher- Sta 61
04/12/2016
97.00
269 6305 R&M Equipment 27263 Trailer Hitches Installed on 2 FD
Vehicles 04/08/2016
790.00
270 6310 R&M Vehicles 15130 Repairs & Cleaning for 2
Paramedic TurnOut Gear
04/08/2016
440.09
271 7000 Office Supplies 0645 10 Cases Copy Paper
04/15/2016
299.80
272 7045 Supplies - Building R&M 12938 Fire Prevention Store Room
Carpeting
1,367.60
273 7200 Other Supplies 74538 3 Garden Hoses & 8 Nozzles-Sta
61
205.89
274 7200 Other Supplies R 1905722 17 Oxygen Cylinders for March
2016
189.46
275 7200 Other Supplies T24982 5-9" Blades & 1-24" Bolt Cutter 359.40
276 7200 Other Supplies 82118814 10 Cases Latex Gloves 1,284.00703297 Bound Tree Medical LLC
70 1571 Welding Industrial Supply
70 2242 California Contractors Supplies Inc
70 1187 Scharm Floor Covering
70 1057 Menards Incorporated
70 2501 FireService Management LLC
70 1076 Sam's Club Direct
70 6093 Meikem Supply Inc
70 3213 Ehrhardt's RV Trailer Sales
70 1747 Murphy's Contractors Equipment
Inc
70 1670 Arlington Power Equipment Inc
70 1148 WS Darley & Co
70 1747 Murphy's Contractors Equipment
Inc
70 1552 Verizon Wireless
70 1077 Shred-It USA LLC
70 1552 Verizon Wireless
70 1552 Verizon Wireless
70 2440 DJS Scuba Locker Inc
70 6092 Hall, Shana
65 3429 Carroll, Beverly S
Total 65 - Emergency Management Agency
Fire Department
65 1936 Telvent DTN Inc
65 3429 Carroll, Beverly S
Total 60 - Police Department
Emergency Management Agency
65 1552 Verizon Wireless
60 1076 Sam's Club Direct
Page 12 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
277 7200 Other Supplies 82121346 10 Cot Restraint Straps & 5
Head/Chin Straps
215.20
278 7200 Other Supplies 82125603 6 Cot Restraint Straps 62.94
279 7300 Uniforms 1532 200 Passport Nametags 312.75
280 7300 Uniforms 31324 Dress Uniform Name Plate-1
Lieutenant
12.00
281 7300 Uniforms 31622 Side Zip Boots-1 Lieutenant 129.00
282 7300 Uniforms O 32162 Dress Uniform Patch Update-1
Engineer
14.00
283 7300 Uniforms 31789 3 T-Shirts-1 Captain 27.00
284 7300 Uniforms 31953 Athletic Oxford Safety Toe Shoe-
1 Engineer
89.00
285 7300 Uniforms 31515 New Hire Initial Issue-
Responder Jacket
289.00
286 8,702.75
287
288 5340 Pre-Employment Exams 18012 FD Pre-Employment PEP Testing
10 Candidates 3/16 - 3/29/16
200.00
289 5340 Pre-Employment Exams 17904 FD Pre- Employment Testing
PEP Test Start Up Kit 3/15/2016
250.00
290 5340 Pre-Employment Exams 21528 FD Pre-Employment Testing for
1 FD Candidate 4/25/2016
210.00
291 5345 Post-Employment Exams C36370A Fire Lieutenant Promo Testing
Assessment Center 3/1 -
3/3/2016
22,320.00
292 22,980.00
293
294 6015 Communication Services 04/15/2016 Communication Service 04/15-
05/14/2016
3,250.61
295 6030 AMB Fee Processing
Services
137498 Collection Services for March
2016
7,143.14
296 7500 Postage & Parcel Finance 04/27/16 Replenish Finance Petty Cash
02/03-04/21/2016
0.98
297 10,394.73
298 351,005.60
299
300 6005 Legal Fees 3330652 3-16 Non-Retainer TIF #1
Matters
975.00
301 6145 Custodial Services 04.30.2016 Custodial Services - April 2016 720.30
302 6195 Miscellaneous
Contractual Services
022301500 Mat Rental - Metra Station/City
Hall - 04/19/2016
44.04
303 6195 Miscellaneous
Contractual Services
022298451 Mat Rental - Metra Station -
04/12/2016
44.04
304 6195 Miscellaneous
Contractual Services
44864856 Weed Control - TIF 1
04/13/2016
199.95
00 1029 Cintas #22
00 1178 Trugreen Limited Partnership
00 5343 ABC Commercial Inc
00 1029 Cintas #22
Total 100 - General Fund
Fund: 201 - TIF #1 Downtown Fund
00 3447 Holland & Knight LLP
90 1801 Petty Cash
Total 90 - Overhead
90 1027 Call One
90 3640 Andres Medical Billing Ltd
75 1427 I/O - Industrial Organizational
Solutions Inc
Total 75 - Fire & Police Commission
Overhead
75 1483 Personnel Evaluation Inc
75 4946 Central Polygraph Service LTD
Total 70 - Fire Department
Fire & Police Commission
75 1483 Personnel Evaluation Inc
70 3212 On Time Embroidery Inc
70 3212 On Time Embroidery Inc
70 3212 On Time Embroidery Inc
70 3212 On Time Embroidery Inc
70 3212 On Time Embroidery Inc
70 3212 On Time Embroidery Inc
70 3297 Bound Tree Medical LLC
70 2843 Vision Marketing Passport System
70 3297 Bound Tree Medical LLC
Page 13 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
305 6195 Miscellaneous
Contractual Services
45008307 Fertilization - TIF 1 04/15/2016 750.00
306 7050 Supplies - Streetscape 74676 2 Hex Nuts, 3 Bolts, 2 Cans of
Black Paint - Miner St Crosswalk
13.21
307 7140 Electricity 5310658082-04/16 Electricity Service 03/11-
04/11/2016
47.25
308 7140 Electricity 5310657021-04/16 Electricity Service 03/11-
04/11/2016
46.64
309 7140 Electricity 0237106099-04/16 Electricity Service 03/11-
04/11/2016
293.25
310 7140 Electricity 0445091056-04/16 Electricity Service 03/10-
04/11/2016
272.82
311 7140 Electricity 0392121005-04/16 Electricity Service 03/10-
04/11/2016
157.01
312 7140 Electricity 6045062008-04/16 Electricity Service 03/11-
04/11/2016
98.01
313 7200 Other Supplies 703536 6 Step Adjustable Staircase 2,263.00
314 8300 Principal 06/01/2016 River Mill TIF Incentive for 2016 31,651.20
315 8300 Principal 06/01/2016 Walgreens TIF Incentive for
2016
33,482.30
316 8325 Interest Charges 06/01/2016 Walgreens TIF Incentive for
2016
9,761.69
317 8325 Interest Charges 06/01/2016 River Mill TIF Incentive for 2016 9,227.84
318 90,047.55
319 90,047.55
320
321 6000 Professional Services 128542 Engr Svcs - Orchard Place
Reconstruction 02/28-
03/26/2016
11,695.77
322 6005 Legal Fees 3330651 3-16 Non-Retainer TIF #7
Matters
11,113.65
323 22,809.42
324 22,809.42
325
326 6330 R&M Traffic Signals 43616 State-Traffic Signal
Maintenance 01/01-03/31/2016
10,011.30
327 6330 R&M Traffic Signals 2016-1 County-Traffic Signal Maint.-
Dempster & Potter 01/01-
3/31/2016
1,050.75
328 7140 Electricity 0193753007-04/16 Electricity Service 03/16-
04/14/2016
74.51
329 7140 Electricity 3471079047-04/16 Electricity Service 03/11-
04/11/2016
34.99001033 ComEd
00 1139 Cook County of Illinois
00 1033 ComEd
Total 207 - TIF #7 Mannheim/Higgins South
Fund: 230 - Motor Fuel Tax Fund
00 1206 Illinois, State of
00 3447 Holland & Knight LLP
Total 00 - Non Departmental
Total 201 - TIF #1 Downtown Fund
Fund: 207 - TIF #7 Mannheim/Higgins South
00 1123 Christopher B Burke Engineering
LTD
00 1270 Norwood Partnership LLC
Total 00 - Non Departmental
00 1339 Lab Graceland Development
00 1339 Lab Graceland Development
00 6006 Wenger Corporation
00 1270 Norwood Partnership LLC
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1178 Trugreen Limited Partnership
00 1057 Menards Incorporated
Page 14 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
330 7140 Electricity 0725000037-04/16 Electricity Service 03/10-
04/11/2016
7.12
331 11,178.67
332 11,178.67
333
334 6570 Subsidy - Residential
Rehab
HR Program 03/16 Home Repair Program
03/25/2016
11,396.00
335 11,396.00
336 11,396.00
337
338 6195 Miscellaneous
Contractual Services
167572 Canine Exam & Vaccination
April 21, 2016
371.21
339 7300 Uniforms 44180 (3) Ballistic Vests New Officers 1,218.50
340 1,589.71
341 1,589.71
342
343 6005 Legal Fees 3330661 3-16 Non-Retainer ETSB
Restructuring
3,302.00
344 3,302.00
345 6015 Communication Services 04/15/2016 Communication Service 04/15-
05/14/2016
10,465.23
346 6305 R&M Equipment 90035419 Computer Hardware
Maintenance - 911 Backup
Center- April 2016
200.00
347 10,665.23
348 6035 Dispatch Services 164-17-05 Dispatch Service May 2016 47,824.12
349 47,824.12
350 61,791.35
351
352 6000 Professional Services 128541 Engr Svcs - Storm Water Impr
Jarvis Fargo River 02/28-
03/26/2016
630.00
353 6005 Legal Fees 3330659 3-16 Non-Retainer Property
Enforcement Matters
39.00
354 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
220.32
355 6025 Administrative Services 19334 Utility Bill Rendering
04/14/2016
256.21001172 Third Millennium Associates Inc
00 3447 Holland & Knight LLP
00 1552 Verizon Wireless
Total 280 - Emergency Telephone System Fund
Fund: 400 - Capital Projects Fund
00 1123 Christopher B Burke Engineering
LTD
70 5067 Regional Emergency Dispatch
Total 70 - Fire Department
60 2933 SMS Systems Maintenance Services
Inc
Total 60 - Police Department
Total 00 - Non Departmental
60 1027 Call One
Total 260 - Asset Seizure Fund
Fund: 280 - Emergency Telephone System Fund
00 3447 Holland & Knight LLP
00 1164 Uniform Den East Inc
Total 00 - Non Departmental
Total 240 - CDBG Fund
Fund: 260 - Asset Seizure Fund
00 5168 Golf Rose Animal Hospital
00 3574 Standra Improvements
Total 00 - Non Departmental
Total 00 - Non Departmental
Total 230 - Motor Fuel Tax Fund
Fund: 240 - CDBG Fund
00 1033 ComEd
Page 15 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
356 7065 Supplies - Capital
Maintenance
57392MB 1.93 Tons of Asphalt for
Potholes
34.68
357 7065 Supplies - Capital
Maintenance
57374MB 1.97 Tons Asphalt for Potholes -
04/19/16
35.40
358 7065 Supplies - Capital
Maintenance
57263MB 3.24 Tons of Asphalt for
Potholes
58.23
359 7065 Supplies - Capital
Maintenance
57348MB 3.24 Tons Asphalt for Potholes -
04/18/16
61.15
360 7065 Supplies - Capital
Maintenance
57283MB 2.8 Tons of Asphalt for Potholes 54.18
361 1,389.17
362 1,389.17
363
364 8015 Equipment 66208 (4) Four Computers and
Accessories for Squads
19,720.00
365 19,720.00
366 8015 Equipment 316567 Twenty Squad Car Modems 3,937.00
367 3,937.00
368 23,657.00
369
370 6140 Leases 64698516 May 2016 Konica Copier Lease
Exp 9/30/2017 (Year 2 of 3)
4,533.00
371 6305 R&M Equipment B04898372 SMARTnet Extended Service
Agreement 4/14/2016 -
4/13/2017
390.00
372 8005 Computer Hardware B04867594 Transceiver Module For Cisco
Switch
1,556.00
373 8005 Computer Hardware B04887049 Cisco 24 Port Switch for Data
Center
7,051.00
374 8005 Computer Hardware XJX2RWPC1 30 Dell Monitors 5,760.00
375 19,290.00
376 19,290.00
377
378 4601 New Construction - Sale
of Water
Refund 04/19/16 Hydrant Refund 04/19/2016 (11.61)
379 5310 Membership Dues 7001190009 Membership 07/01/2016-
06/30/2017 - Water Plant Opr
83.00
380 5325 Training 4/28/2016 APWA Conf & Training May 18
& 19, 49 PW Attendees
280.00
381 5325 Training 4/28/2016 APWA Conf & Training May 18
& 19, 49 PW Attendees
210.00
00 1753 American Public Works Association -
APWA
00 1753 American Public Works Association -
APWA
00 6090 American Demo Corporation
00 1563 American Water Works Assoc
(AWWA)
Total 00 - Non Departmental
Total 420 - IT Replacement Fund
Fund: 500 - Water/Sewer Fund
00 4715 SHI International Corporation
00 1035 Dell Marketing LP
00 4715 SHI International Corporation
00 4715 SHI International Corporation
Total 410 - Equipment Replacement Fund
Fund: 420 - IT Replacement Fund
00 5109 Konica Minolta Premier Finance
60 4911 Source, Incorporated of Missouri
Total 60 - Police Department
00 1384 Future Link of Illinois Inc
Total 00 - Non Departmental
Total 00 - Non Departmental
Total 400 - Capital Projects Fund
Fund: 410 - Equipment Replacement Fund
00 1086 Arrow Road Construction
00 1086 Arrow Road Construction
00 1086 Arrow Road Construction
00 1086 Arrow Road Construction
00 1086 Arrow Road Construction
Page 16 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
382 6000 Professional Services 1709479 Peterson Lake Pump Station
Eng Srvs TO #9 on 02/27-
04/01/2016
1,056.00
383 6000 Professional Services 1709476 Task Order #8 On-Call SCADA
Support on 01/30-04/01/2016
614.00
384 6000 Professional Services 1709482 Task Order 10-Levee 50 SCADA
Upgrades - 02/02-04/01/2016
10,270.00
385 6000 Professional Services 1709473.Task Order #7 - Central Rd
Oversight-02/27-04/01/2016, R-
84-15
64,108.48
386 6000 Professional Services 1709462 Task Order #4-NWC
Conveyance Line on
07/25/2015-04/01/2016
28,045.03
387 6000 Professional Services 1709470 Alternative Water Supply
System Imp, TO #6 - 07/18/15-
04/01/16
18,784.15
388 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
98.78
389 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
294.06
390 6015 Communication Services 04/15/2016 Communication Service 04/15-
05/14/2016
343.66
391 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
766.36
392 6015 Communication Services 04/15/2016 Communication Service 04/15-
05/14/2016
283.76
393 6110 Printing Services 79123 Printing of 550 Meter Reading
Door Hangtags 03/15/2016
150.50
394 6115 Licensing/Titles Op ID #127389819 Drinking Water Opr Certificate
Prog Renewal Exp 7/19-Plant
Opr
10.00
395 6180 Water Sample Testing 133046 Water Sample Testing -
03/22/16
180.00
396 6505 Subsidy - Sewer Lateral
Program
SLP16-013 Sewer Rebate Issued
03/30/2016
1,815.00
397 6505 Subsidy - Sewer Lateral
Program
SLP16-012 Sewer Rebate Issued
03/21/2016
1,950.00
398 7020 Supplies - Safety 74478 6 Containers of Clorox Disinfect
Wipes
32.94
399 7030 Supplies - Tools &
Hardware
0907652 6 Padlocks for RPZ Locks 52.08
400 7040 Supplies - Vehicle R&M 0907862 Key for Vehicle - PW #5044/218 5.70
401 7040 Supplies - Vehicle R&M 601024 Air Filter - Water 9001 28.18
402 7040 Supplies - Vehicle R&M 6027610933135 4 Filters - Water 9023 113.52
403 7040 Supplies - Vehicle R&M 2479-264852 Caliper - Water 9025 96.67
404 7040 Supplies - Vehicle R&M 2479-264938 Return Brake Caliper Core -
Water 9025
(42.00)
405 7040 Supplies - Vehicle R&M 74106 4 Socket & 2 Door Handles -
Sewer 9024
12.14
406 7045 Supplies - Building R&M 74329 Bolts, Clamps, Cable, Utility
Knife - Levee 50
37.18001057 Menards Incorporated
00 3518 O'Reilly Auto Parts
00 1057 Menards Incorporated
00 5731 Advance Auto Parts
00 3518 O'Reilly Auto Parts
00 1018 Anderson Lock Company LTD
00 1062 NAPA of Des Plaines
00 1057 Menards Incorporated
00 1018 Anderson Lock Company LTD
00 6088 Parrish, Kimberly A
00 6089 Creely, Daniel
00 1317 IL EPA
00 1642 Suburban Laboratories, Inc
00 1027 Call One
00 1665 Classic Graphic Ind Inc
00 1027 Call One
00 1552 Verizon Wireless
00 1552 Verizon Wireless
00 1552 Verizon Wireless
00 1356 MWH Americas Inc
00 1356 MWH Americas Inc
00 1356 MWH Americas Inc
00 1356 MWH Americas Inc
00 1356 MWH Americas Inc
00 1356 MWH Americas Inc
Page 17 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
407 7045 Supplies - Building R&M DEP/032733 40 Pieces of Conduit, 2 Boxes
and 4 Clamps - Central Pump
65.05
408 7045 Supplies - Building R&M DEP/032735 12 Cable Hooks, 1000 Cable Ties
- Central Pump
53.60
409 7050 Supplies - Streetscape 312731 Four 50# Bags of Grass Seed for
Parkway Repair
300.00
410 7070 Water Meters F370392 49 Meters & 54 Smart Points 14,335.00
411 7070 Water Meters F382919 Five 2" Meters 4,840.00
412 7070 Other 74140 Lumber for Misc Concrete Jobs 24.32
413 7070 Other 232783-000 Saddle for OD Controlled PVC
Pipe
126.76
414 7070 Other 232797-000 6" Valve & Valve Box w/Lid 1,504.90
415 7070 Other 232829-000 6" Valve & Valve Box w/Lid 1,504.90
416 7070 Other 696143 4 Cu Yds Concrete for Driveway -
04/12/16
624.00
417 7070 Other 696769 3 Cu Yds Concrete for Street
Repair - 04/13/16
244.00
418 7075 Supplies - Sewer System
Maintenance
886632407 1.25 Cu Yds Concrete - Street
Repair - 04/13/2016
200.00
419 7075 Supplies - Sewer System
Maintenance
NT-06-9098 1 Jet Head and 1 Wash Down
Nozzle
2,058.00
420 7075 Supplies - Sewer System
Maintenance
NT-06-9110 Jet Heads, Nozzle and Hose
with Hose Protector
931.00
421 7075 Supplies - Sewer System
Maintenance
NT-06-9091 Jet Nozzle 2,488.12
422 7120 Gasoline 27783 6,000 Gallons Unleaded Gas -
04/15/2016
541.69
423 7120 Gasoline 27783 6,000 Gallons Unleaded Gas -
04/15/2016
1,895.90
424 7130 Diesel 27784 2,000 Gallons Diesel Fuel -
04/15/2016
188.39
425 7130 Diesel 27784 2,000 Gallons Diesel Fuel -
04/15/2016
225.41
426 7140 Electricity 2148094073-04/16 Electricity Service 03/10-
04/12/2016
102.69
427 7140 Electricity 5814097012-04/16 Electricity Service 03/11-
04/11/2016
31.65
428 7140 Electricity 6152054027-04/16 Electricity Service 03/09-
04/08/2016
8,745.20
429 7140 Electricity 4436122006-03/16 Electricity Service 02/17-
03/18/2016
3,458.98
430 7140 Electricity 4436122006-04/16 Electricity Service 03/18-
04/14/2016
2,491.71
431 7200 Other Supplies 2729 Refreshments for
Volunteers/Sand Bag Filling
4/28/16 & Soap
8.78
432 7300 Uniforms T479282 3 Shirts & 2 Pairs of Jeans -
Sewer Foreman
141.95
433 7300 Uniforms T130058 1 Pair of Jeans - Water Foreman 39.99
434 7300 Uniforms T000063 Returned 1 Pair of Jeans -
Water Foreman
(39.99)00 1705 Sears Commercial One
00 1705 Sears Commercial One
00 1705 Sears Commercial One
00 1033 ComEd
00 1076 Sam's Club Direct
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 5415 Gas Depot Inc
00 5415 Gas Depot Inc
00 5415 Gas Depot Inc
00 5415 Gas Depot Inc
00 6086 NozzTeq Inc
00 6086 NozzTeq Inc
00 1072 Prairie Material Sales Inc
00 6086 NozzTeq Inc
00 3217 Ozinga Ready Mix Concrete Inc
00 3217 Ozinga Ready Mix Concrete Inc
00 1709 Ziebell Water Service Products Inc
00 1709 Ziebell Water Service Products Inc
00 1057 Menards Incorporated
00 1709 Ziebell Water Service Products Inc
00 1303 HD Supply Waterworks LTD
00 1303 HD Supply Waterworks LTD
00 2313 City Electric Supply (CES)
00 1516 Arthur Clesen Inc
00 2313 City Electric Supply (CES)
Page 18 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
435 7300 Uniforms T042033 4 Shirts & 3 Pairs of Jeans -
Water Foreman
184.93
436 7550 Miscellaneous Expenses 2729 Refreshments for
Volunteers/Sand Bag Filling
4/28/16 & Soap
228.72
437 8100 Improvements CRPS IMP P8 Central Rd Pump Station Facility
Imp 03/23-04/23/2016, R-83-15
171,227.52
438 8100 Improvements 3066 Oakton Tank Mixer Electric
Installation on 03/13-
03/26/2016
15,500.00
439 8100 Improvements 3065 Oakton Tank Mixer Obstruction
Light - 03/21/2016
700.00
440 364,640.75
441 6015 Communication Services 9763743753 Cell Phone Service 03/14-
04/13/2016
18.94
442 6025 Administrative Services 19334 Utility Bill Rendering
04/14/2016
1,202.19
443 6110 Printing Services 7011/24317 Printing of 2500 Pink
Disconnection Notices
03/25/2016
443.00
444 1,664.13
445 366,304.88
446
447 6015 Communication Services 04/15/2016 Communication Service 04/15-
05/14/2016
107.82
448 6015 Communication Services 04/15/2016 Communication Service 04/15-
05/14/2016
540.57
449 6320 R&M Parking Lots 82416013 Repair Library Parking Deck
Sprinkler - 04/11/16
622.50
450 7140 Electricity 0354464001-04/16 Electricity Service 03/10-
04/08/2016
3,164.26
451 7140 Electricity 2239082030-04/16 Electricity Service 03/11-
04/08/2016
830.24
452 7140 Electricity 5310303000-04/16 Electricity Service 03/11-
04/11/2016
239.89
453 7140 Electricity 4974385007-04/16 Electricity Service 03/11-
04/11/2016
23.70
454 5,528.98
455 5,528.98
456
457 5550 Excess Insurance 1698608 5 Public Officials' Bond Renewal
04/30/2016-04/30/2017
300.00
458 5550 Excess Insurance 1705090 1 Public Officials' Bond Renewal
05/10/2016-05/09/2019
832.00001110 Arthur J Gallagher Risk
Management Services Inc
Total 510 - City Owned Parking Fund
Fund: 600 - Risk Management Fund
00 1110 Arthur J Gallagher Risk
Management Services Inc
00 1033 ComEd
Total 00 - Non Departmental
00 1033 ComEd
00 1033 ComEd
00 5827 SimplexGrinnell LP
00 1033 ComEd
00 1027 Call One
00 1027 Call One
Total 30 - Finance
Total 500 - Water/Sewer Fund
Fund: 510 - City Owned Parking Fund
30 1172 Third Millennium Associates Inc
30 1106 Chromatech Printing Inc
Total 00 - Non Departmental
30 1552 Verizon Wireless
00 5885 Jetco Ltd
00 5885 Jetco Ltd
00 1076 Sam's Club Direct
00 5440 Manusos General Contracting Inc
00 1705 Sears Commercial One
Page 19 of 23
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 05/16/2016
Org Account Vendor
459 5555 Workers' Comp Expense 03/22-04/04/2016 Workers Compensation 03/22-
04/04/2016
989.12
460 5555 Workers' Comp Expense 04/05-04/18/2016 Workers Compensation 04/05-
04/18/2016
989.12
461 6005 Legal Fees 3330667 3-16 Non-Retainer PSEBA
Proceedings
2,561.50
462 5,671.74
463 5,671.74
464
465 4764 Medical PPO Retiree VPTA04202016 Medical PPO Premium Refund
to RHS
1,200.80
466 1,200.80
467 1,200.80
468
469 2221 Taste of Des Plaines 951-68615 Material For Display Stands @
2016 Taste of DP
603.32
470 2430 Escrow - Police Items Cost 01755-3/16 Background Check Services
March 2016 Fingerprints
297.50
471 2464 Hydrant Deposits Refund 04/19/16 Hydrant Refund 04/19/2016 1,100.00
472 2,000.82
473 2,000.82
474 GRAND TOTAL 974,861.69
Total N/A
Total 700 - Escrow Fund
N/A 1320 IL State Police
N/A 6090 American Demo Corporation
Total 610 - Health Benefits Fund
Fund: 700 - Escrow Fund
N/A 1699 Metal Supermarkets Villa Park
00 1586 Vantage Point Transfer Agents
Total 00 - Non Departmental
Total 00 - Non Departmental
Total 600 - Risk Management Fund
Fund: 610 - Health Benefits Fund
00 1657 Richard, Thomas
00 3447 Holland & Knight LLP
00 1657 Richard, Thomas
Page 20 of 23
Line #Invoice Invoice Desc Amount
475
476 6015 Communication
Services
04/11/2016 x1141 Internet/Cable Service 04/18-
05/17/2016
246.72
477 6015 Communication
Services
287025333959041
6
Communication Service 03/04-
04/03/2016
822.51
478 6015 Communication
Services
04/22/2016 x6044 Internet/Cable Service 04/21-
05/20/2016
95.00
479 1,164.23
480 6015 Communication
Services
04/18/2016 x6724 Internet/Cable Service May
2016
16.76
481 16.76
482 2471 Red Light Payable 170560037589880
1
Red Light Cash Payment
04/15/2016
100.00
483 2471 Red Light Payable 170560037732679
2
Red Light Cash Payment
04/18/2016
100.00
484 2471 Red Light Payable 170050037757613
0
Red Light Cash Payment
04/28/2016
100.00
485 300.00
486 1,480.99
487
488 7110 Natural Gas 04/15/16 x603131 Natural Gas Service 03/08-
04/14/2016
75.49
489 7110 Natural Gas 04/15/16 x550488 Natural Gas Service 03/15-
04/15/2016
82.64
490 158.13
491 158.13
492
493 6015 Communication
Services
847Z97367004-16 Communication Service 04/16-
05/15/2016
389.95
494 389.95
495 389.95
496
497 6015 Communication
Services
04/12/2016 x0573 Internet/Cable Service 04/11-
05/10/2016
420.00
498 6015 Communication
Services
04/20/2016 x6216 Internet/Cable Service 04/27-
05/26/2016
104.85
499 6195 Miscellaneous
Contractual Services
04/12/2016 x0573 Internet/Cable Service 04/11-
05/10/2016
300.00
500 7110 Natural Gas 04/19/16 x054542 Natural Gas Service 03/14-
04/18/20016
1,067.59
501 7110 Natural Gas 04/20/16 x500005 Natural Gas Service 03/18-
04/19/2016
315.90
Org Account Vendor
Fund: 100 - General Fund
20 1032 Comcast Cable
20 1010 AT&T Mobility
20 1533 Wide Open West
Total 20 - City Administration
60 1032 Comcast Cable
Total 60 - Police Department
N/A 4297 Des Plaines Photo Enforcement
Program
N/A 4297 Des Plaines Photo Enforcement
Program
N/A 4297 Des Plaines Photo Enforcement
Program
Total N/A
Total 100 - General Fund
Fund: 201 - TIF #1 Downtown Fund
00 1064 Nicor
00 1064 Nicor
Total 00 - Non Departmental
Total 201 - TIF #1 Downtown Fund
Fund: 280 - Emergency Telephone System Fund
60 1009 AT&T
Total 60 - Police Department
Total 280 - Emergency Telephone System Fund
Fund: 500 - Water/Sewer Fund
00 1533 Wide Open West
00 1032 Comcast Cable
00 1533 Wide Open West
00 1064 Nicor
00 1064 Nicor
City of Des Plaines
Warrant Register - 05/16/2016
Manual Checks
Page 21 of 23
Line #Invoice Invoice Desc AmountOrgAccount Vendor
City of Des Plaines
Warrant Register - 05/16/2016
Manual Checks
502 7110 Natural Gas 04/19/16 x400005 Natural Gas Service 03/16-
04/15/2016
155.54
503 7110 Natural Gas 04/20/16 x500009 Natural Gas Service 03/18-
04/19/2016
52.97
504 2,416.85
505 2,416.85
506
507 5513 Vision Insurance
Premiums
9091581 Vision Insurance Premium for
Jan 2016
446.74
508 5513 Vision Insurance
Premiums
9091582 Vision Insurance Premium for
Feb 2016
446.74
509 5513 Vision Insurance
Premiums
9465943 Vision Insurance Premium for
Mar 2016
460.12
510 5513 Vision Insurance
Premiums
9886974 Vision Insurance Premium for
Apr 2016
451.20
511 1,804.80
512 1,804.80
513 GRAND TOTAL 6,250.72
00 1064 Nicor
00 1064 Nicor
Total 00 - Non Departmental
Total 500 - Water/Sewer Fund
Fund: 610 - Health Benefits Fund
00 5886 Fidelity Security Life Insurance
Company
00 5886 Fidelity Security Life Insurance
Company
00 5886 Fidelity Security Life Insurance
Company
Total 610 - Health Benefits Fund
00 5886 Fidelity Security Life Insurance
Company
Total 00 - Non Departmental
Page 22 of 23
Amount Transfer Date
Automated Accounts Payable 974,861.69$ **5/16/2016
Manual Checks 6,250.72$ **4/28/2016
Payroll 1,211,667.34$ 4/29/2016
-$
Electronic Transfer Activity:
Bank of America Credit Card -$
Chicago Water Bill ACH -$
Postage Meter Direct Debits 12,682.17$ *4/29/2016
Utility Billing Refunds 1,975.59$ 4/25/2016
First Merit Bank Fees -$
IMRF Payments -$
Debt Service -$
Employee Medical/Dental Trust -$
Total Cash Disbursements:2,207,437.51$
* Multiple transfers processed on and/or before date shown
** See attached report
Adopted by the City Council of Des Plaines
This Sixteenth Day of May 2016
Ayes ______ Nays _______ Absent _______
Gloria J. Ludwig, City Clerk
Matthew J. Bogusz, Mayor
City of Des Plaines
Warrant Register 05/16/2016
Summary
RHS Payout
Page 23 of 23
Page 1 of 1
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5488
desplaines.org
Date: May 6, 2016
To: Mayor Bogusz and Aldermen of the City Council
From: Michael G. Bartholomew, City Manager
Subject: Community Services Committee – Victory Garden
Alderman Chester, Chairman of the Community Services Committee, has requested a discussion regarding
the establishment of a “Victory Garden” on the May 16, 2016 City Council Agenda under Committee of the
Whole.