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11/03/2008 AgendaCITY OF DES PLAINES AGENDA City Council Meeting Monday, November 3, 2008 - 7:00 p.m. Room 102 CALL TO ORDER: ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PROCLAMATION: U.S. Marine Corps Week - November 9 - 15, 2008 RECOGNITION: Bessie's Table/Governor's Home Town Award Winner CITIZEN PARTICIPATION: (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS: CONSENT AGENDA: 1 Minutes/Special Meeting - October 7, 2008 2. Minutes/Regular Meeting - October 20, 2008 3. Minutes/Executive Session - October 20, 2008 4. Authorize City Manager and City Clerk to execute a second "Land Lease for 520 D.P. River Road" with River Plaines Associates, LLC, % Sertus Capital Partners, LLC, 225 W. Hubbard Street, Suite 600, Chicago, IL 60610 (the first Lease was approved on May 5, 2008 - Resolution R-69-08, from May 6, 2008 to November 1, 2008), for a short term lease to permit parking of their sales trailer (Everleigh Condominiums) on the easternmost portion of property located at 520 5. Des Plaines River Road, beginning November 2, 2008 until April 30, 2009 (recommended by City Attorney) 4a. RESOLUTION R-138-08/Lease Agreement, Park. of Sales Trailer, 520 S. River 5. Authorize City Manager to execute fourth renewal of "Land Lease for 520 D.P. River Road" with Des Plaines Elks Lodge #1526, 495 Lee Street, Des Plaines, (approved by the City Council on February 5, 2007 - Resolution R-25-07; first renewal on May 7, 2007 - Resolution R-77-07, second renewal on December 17, 2007 - Resolution R-162-07, and third renewal on May 19, 2008 - Resolution R-72-08) to permit temporary parking on property located at 520 S. Des Plaines River Road until April 30, 2009 (recom. by City Attorney) 5a. RESOLUTION R-139-08/Land Lease Renewal, 520 D.P. River Road, Elks Lodge 6. Grant request for Reduction of Public Improvement Surety for Lexington Park Townhouse Development (PUD), 254 Laurel Avenue, from $2,532,922 to $750,000 (70% reduction) (recommended by Senior Planner) 6a. RESOLUTION R-190-08/Reduction of Public Imprv. Surety, 254 Laurel Ave. 7. Grant request for Reduction of Public :mprovement Surety for Concord Commons II Townhouse Development, 755 Seegers Road, from $833,066 to $380,709.46 (54% reduction) (recommended by Senior Planner) 7a. RESOLUTION R-141-08/Reduction of Public Imprv. Surety, 755 Seegers Road 8. Authorize City Manager and City Clerk to execute "Agreement for Enforcement of Municipal Ordinances on Private Property" for police, traffic, and parking enforcement for property located at Hanbury Drive and Northwest Highway (Concord Commons Condominium Association) (recom. by City Attorney) 8a. RESOLUTION R-142-08/Vehicle Enforcement Agree., Hanbury Drive & N.W. Highway NOVEMBER 3, 2008 AGENDA PAGE TWO CONSENT AGENDA - (Cont'd.) 9. Award Community Development Block Grant (CDBG) funded public service contracts for Year 2008-2009. as follows: Child Care Assistance Program - CEDA Northwest - $7,664 Senior Employment Program - CEDA Northwest - $6,790 Fair Housing Program - CEDA Northwest - $4,966 Safe Harbour Emerg. Shelter Prog. - The Harbour, Inc. - $3,896 Homeless Prevention & Home Sharing - Center of Concern - $14,566 Transitional Hous. & Safe House - Women In Need Growing Stronger (W.I.N.G.S.) - $9,716 Transitional Housing Counseling - CEDA Northwest - $1,940 Housing Rehab./Homeownership Proj. - N.W. Housing Partner. - $207,050 (recommended by Planning Technician) 9a. RESOLUTION R-143-08/Agency Agreements, CDBG Public Service Contracts 10. Authorize waiver of the City's purchasing policies and guidelines and authorize payment for 2008 Storm and Flood emergency services as follows: --Bolder Contractors, 440 Lake Cook Road, Deerfield, IL 60015, for supplied labor and equipment in the amount of $82,848.56; --Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL 60120, for supplied labor, equipment and material in the amount of $88,616.42; and --Orange Crush, LLC, 321 Center Street, Hillside, IL 60162, for supplied labor and equipment for garbage and flood waste removal in the amount of $103,264.15; for a total of $274,729.13 with 75% reimbursement from FEMA in the amount of $206,046.83, for a total cost to the City of $68,682.28/ General Fund, Flood 2008 Account (recommended by Director of Engineering) 10a. RESOLUTION R-144-08/Emergency Flood Services, Bolder Contractors 10b. RESOLUTION R-145-08/Emergency Flood Services, Martam Construction, Inc. 10c. RESOLUTION R-146-08/Emergency Flood Services, Orange Crush, LLC 11. Accept proposal from Pentegra Systems, 650 W. Grant Avenue, Suite 315, Elmhurst, IL 60126, for purchase and installation of new Audio -Video System (microphones, automatic mixers, video projector link) in the City Council Chambers, for the total amount of $16,839/Budgeted Funds (recommended by Media Specialist) lla. RESOLUTION R-147-08/Purchase of Audio -Video System, City Council Chambers 12. Accept proposal for purchase of a Pro -Tec Trench Shoring System from sole source local dealer, Lee Jensen Sales Company, 101 W. Terra Cotta Avenue, Crystal Lake, IL 60014, for the total amount of $18,476.76/Budgeted Funds, and it would be in the best interest of the City that usual bid procedures be waived (recommended by Director of Public Works) 12a. RESOLUTION R-148-08/Purchase of Trench Shoring System 13. Award bid for installation and removal of Holiday Lighting and Decorations throughout the downtown area, to the sole responsible bidder, Four Seasons Display, Inc. 1639 Oak Drive, McHenry, IL 60050, in the total bid amount of $31,441/Budgeted Funds (recommended by Director of Public Works) 13a. RESOLUTION R-149-08/Bid Award, Holiday Lighting and Decorations 14. Award bid for 2008 Traffic Signal Emergency Vehicle Preemption Project to the lowest bidder, Lyons Electric Company, 650 E. Elm Avenue, LaGrange, IL 60525, in the total bid amount of $89,790/2007 Capital Projects Fund Carryover (recommended by Director of Engineering) 14a. RESOLUTION R-150-08/Bid Award, 2008 Traffic Signal Emerg. Veh. Preemp. Prol. 15. Authorize City Clerk to advertise for bids for Multi -Purpose Utility Maintenance Machine, returnable by 3:00 p.m., Tuesday, November 18, 2008 (recommended by Director of Public Works) END OF CONSENT AGENDA COMMITTEE OF THE WHOLE: 1. FINANCE & ADMINISTRATION - Alderman Smith, Chair *a. Warrant Register - Resolution R-151-08 *b. 2008 Property Tax Levy Notice - Resolution R-152-08 *c. 2007 TIF Analysis Report - POSTPONED - 10/6/06 *d. 2009 Proposed Budget (sent under separate cover) NOVEMBER 3, 2008 AGENDA PAGE THREE COMMITTEE OF THE WHOLE - (Cont'd.) 2. LEGAL & LICENSING - Alderman Brookman, Chair *Sidewalk Snow & Ice Removal - Ordinance M-41-08 (formerly M-67-07) REFERRED BACK TO COMMITTEE - 11/19/07 PLACED BACK ON PENDING PER JB - 3/11/08 PLACED BACK ON PENDING PER JB - 9/29/08 * IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THIS ITEM WILL APPEAR ON NOVEMBER 17, 2008 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS: 1. *SECOND READING - Ordinance M-39-08/Qualifications & Duties, City Clerk 2. *SECOND READING - Ordinance M-40-08/Salary of City Clerk * APPROVED BY THE CITY COUNCIL ON OCTOBER 20, 2008 NEW BUSINESS: 1. RESOLUTION P-151-08/Warrant Register IF REPORTED OUT BY COMMITTEE 2. RESOLUTION R-152-08/2008 Property Tax Levy Notice IF REPORTED OUT BY COMMITTEE 3. 2007 TIF Analysis Report IF REPORTED OUT BY COMMITTEE 4. FIRST READING - Ordinance M-41-08/Sidewalk Snow & Ice Removal IF REPORTED OUT BY COMMITTEE EXECUTIVE SESSION: Personnel (to be sent under separate cover) EXECUTIVE SESSION ACTION: 1. Personnel IF REPORTED OUT MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT city of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons.