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02/04/2008 AgendaCITY OF DES PLAINES AGENDA City Council Meeting Monday, February 4, 2008 - 6:00 p.m.* Room 102 * the regular portion of the meeting will begin at approximately 7:00 p.m. CALL TO ORDER: ROLL CALL EXECUTIVE SESSION: Personnel Setting Price for Sale -Lease of Property PRESENTATION: CITIZEN PARTICIPATION: ALDERMEN ANNOUNCEMENTS: Des Plaines Crime Stoppers/Police Chief Jim Prandini (matters not on the Agenda) EXECUTIVE SESSION ACTION: 1. Personnel/Selection of City Manager IF REPORTED OUT 2. Setting the Price for Sale -Lease of Property/Redevelopment Agreement, HNI, LLC (MHRT), TIF #6 IF REPORTED OUT 2a. RESOLUTION R-14-08/Redevelopment Agreement, HNI, LLC (MHRT), TIF #6 IF REPORTED OUT CONSENT AGENDA: 1. Minutes/Regular Meeting - January 22, 2008 2. Minutes/Executive Session - January 22, 2008 3. Amend Title 4, Chapter 12, Section 3 - "Public Passenger Vehicle Inspections," Subsection 4-12-3:A.1. of the City Code to add M & T Automotive/Napa Auto Care as a third location for the inspection of all licensed public passenger vehicles (taxicabs) (recommended by Police Chief) 3a. FIRST READING - Ordinance M-4-08/Inspection Sites, Pub. Passenger Vehicles 4. Authorize Mayor and City Clerk to execute "Agreement for Professional Services" with Ayres Association, 1802 Pankratz Street, Madison, WI 53704, to perform Aerial Photography for the GIS System, in the amount not -to - exceed $30,750/Budgeted GIS Funds; and it would be in the best interest of the City that usual bid procedures be waived (recommended by Assistant Director of Engineering) la. RESOLUTION R-15-08/2008 Agreement, Aerial Photography for GIS System 5. Authorize Mayor and City Clerk to execute "Intergovernmental Agreement - Contract & Bylaws" with Northeastern Illinois Public Safety Training Academy (NIPSTA) for 2008 Membership with a dues payment equal to $229 per sworn member of the Fire Department for a total of $23,358/Budgeted Funds (recommended by Fire Chief) 5a. RESOLUTION R-16-08/2008 Membership, Northeast I11. Pub. Safety Train. Acad. 6. Approve third one (1) -year contract extension (first extension was approved by the City Council on February 6, 2006 - Resolution R-16-06; second extension was approved on December 18, 2006 - Resolution R-164-06) with Robert W. Hendricksen, 2131 S. Foster Avenue, Wheeling, IL 60090 (originally approved by the City Council on April 4, 2005) to provide 2008 Tree Trimming through December 31, 2008 at a cost not -to -exceed $150,000 (2005 price)/Budgeted Funds; and it would be in the best interest of the City that usual bid procedures be waived (recommended by Director of Public Works) 6a. RESOLUTION R-17-08/Contract Extension, Tree Trimming FEBRUARY 4, 2008 AGENDA PAGE TWO CONSENT AGENDA - (Cont'd.) 7. Approve third one (1) -year contract extension (first extension was approved by the City Council on February 6, 2006 - Resolution R-17-06; second extension was approved on December 18, 2006 - Resolution R-165-06) with Robert W. Hendricksen, 2131 S. Foster Avenue, Wheeling, IL 60090 (originally approved by the City Council on April 4, 2005) to provide 2008 Tree & Stump Removal through December 31, 2008 at a cost not -to -exceed $50,000 (2005 price)/Budgeted Funds; and it would be in the best interest of the City that usual bid procedures be waived (recommended by Director of Public Works) 7a. RESOLUTION R-18-08/Contract Extension, Tree & Stump Removal 8. Authorize City Clerk to execute and certify IDOT Resolution for Year 2008 Maintenance of Streets and Highways/Motor Fuel Tax Section 08 -00000 -00 -GM in the amount of $672,000, as follows: Sidewalk Improvements - $275,000; Curb Removal and Replacement - $75,000; Maintenance of Traffic Signals - $40,000; Street Pavement Marking - $50,000; Crack Filling - $25,000; Ice Control - $150,000; Electric Energy Costs for Street Lighting - $32,000 and Material Testing - $25,000 (recommended by Director of Engineering) 8a. RESOLUTION R-19-08/MFT Funding, 2008 Maintenance of Streets & Highways 9. Accept proposal from TranSystems, 1051 Perimeter Drive, Suite 1025, Schaumburg, IL 60173, to conduct a feasibility study of railroad grade separation on Algonquin Road at the Union Pacific -Milwaukee Road (between Mt. Prospect Road and Wolf Road) which would include a preliminary review of the Thacker Street, Algonquin Road and Oakton Street railroad crossings as well as future grant wiring assistance; at a cost not -to -exceed $172,935; to be funded by the FAA Vision 100 Grant based on a required 20% match by the City for a total cost to the City of $34,587/Capital Projects Fund (recommended by Director of Engineering) 9a. RESOLUTION R-20-08/Feasibil. Study, Algonquin Rd. Railroad Grade Separation 10. Accept proposal from Gewalt Hamilton Associates, Inc., 850 Forest Edge Drive, Vernon Hills, IL 60061, to provide design services for the traffic signal installation and roadway improvements at U.S. 12/45 (Lee Street) and Perry Street, and Syncro Modeling, at a cost not -to -exceed $39,200/TIF District #1 Funds (recommended by Director of Engineering) 10a. RESOLUTION R-21-08/Design Services, Traffic Signal Installation, Lee & Perry 11. Accept proposal from Virchow, Krause & Company, LLP, 1301 W. 22nd Street, Suite 400, Oak Brook, IL 60523, to provide Phase I Accounting Services for internal control standards, at a cost of $17,450/Budgeted Funds (recommended by Acting Director of Finance) lla. RESOLUTION R-23-08/Accounting Services, Phase I Internal Control Standards 12. Approval Mayoral reappointments as follows ECONOMIC DEVELOPMENT COMMISSION Richard V. Myer, term to expire April 30, 2009 CONSUMER PROTECTION COMMISSION Cynthia Morgan, term to expire August 30, 2010 END OF CONSENT AGENDA COMMITTEE OF THE WHOLE: 1. FINANCE & ADMINISTRATION - Alderman Smith, Chair *a. Warrant Register - Resolution R-22-08 *b. City of Chicago Water Rate Increase - Ordinance M-5-08 * IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THIS ITEM WILL APPEAR ON FEBRUARY 19, 2008 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS: 1. *SECOND READING - Ordinance M-2-08/Rules Changes, Bd. of Fire & Police Comm. 2. *SECOND READING - Ordinance M-3-08/Position Reclass., Public Works Department * APPROVED BY THE CITY COUNCIL ON JANUARY 22, 2008 FEBRUARY 4, 2008 AGENDA PAGE THREE NEW BUSINESS: 1. RESOLUTION R-22-08/Warrant Register IF REPORTED OUT BY COMMITTEE 2. FIRST READING - Ordinance M-5-08/City of Chicago Water Rate Increase IF REPORTED OUT BY COMMITTEE MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT PLEASE NOTE: The next meeting of the City Council will be held TUESDAY, February 19, 2008 City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility_ of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the city to make reasonable accommodations for these persons.