01/19/2016CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, JANUARY 19, 2016
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:30 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Tuesday, January 19, 2016.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Economic Development Coordinator Pruss, Fire Chief Wax, Director of Information
Technology Sora, Police Chief Kushner, Assistant Director of Public Works and Engineering Watkins,
and General Counsel Weiss.
CLOSED
SESSION:
PRAYER AND
PLEDGE:
CITIZEN PART.:
ALDERMAN
COMMENT:
CITY CLERK
ANNOUNCEMENTS:
Moved by Brookman and seconded to go into Closed Session to discuss Setting
a Price for the Sale or Lease of Property and Purchase of Property. Upon roll
call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
The City Council recessed at 6:01 p.m.
The City Council reconvened at 7:09 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
The opening prayer was given by City Clerk Ludwig, followed by the Pledge of
Allegiance to the Flag of the United States of America.
Mr. Randy Sutter, Owner of . Cafe' La Cave addressed the City Council
requesting time to speak on Item 2b during Committee of the Whole regarding
2985-3003 Mannheim Road.
Alderman Chester stated that voting on the patch for the Fire Department
uniforms at the Council meeting of January 4, 2016 was not appropriate because
it was not on the agenda. The Council requested Staff to have General Counsel
Friedman comment on Alderman Chester's statement.
City Clerk Ludwig announced that City Manager Bartholomew recently received
the Credentialed Manager designation from the International City/County
Management Association (ICMA) and congratulated him on his achievement.
CONSENT
AGENDA:
APPROVE NEW
CLASS P LIQ.
LICENSE/
1427 LEE ST.:
Ordinance
M-1-16
APPROVE AGR./
ENVIRONMENT
CONSULTANT/
NW WATER
COMMISSION/
CENTRAL RD.
PUMP STATION:
Consent
Agenda
Resolution
R-2-16
APPROVE
PURCHASE/
SOFTWARE LIC.
AND SUPPORT/
Page 2 of 9 1/19/16
Motion by Robinson and seconded to establish the Consent Agenda, except for
Items 1, 1 a, 7 and 7a. Motion declared carried.
Motion by Charewicz and seconded to approve the Consent Agenda. Upon roll
call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Staff recommendations and requests were approved; Resolutions R-2-16, R-14-
16, R-15-16, R-16-16 and R-17-16 were adopted. Minutes were approved.
City Manager Bartholomew and General Counsel Weiss answered questions
from the Aldermen.
Moved by Sayad and seconded to approve a New Class P Liquor License (Wine
& Beer Sales Only for Coffee Houses) for Coffee House Holdings, Inc. d/b/a
Starbucks Coffee #13440, 1427 Lee Street; and place on First Reading Ordinance
M-1-16, AN ORDINANCE AMENDING SECTION 1, "FEE SCHE;DULE,"
OF CHAPTER 18, "SCHEDULE OF FEES," OF TITLE 4, "BUSINESS
REGULATIONS," OF THE CITY CODE TO ADD ONE CLASS F LIQUOR
LICENSE. Upon roll call, the vote was:
AYES: 6-Haugeberg, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 2 -Robinson, Brookman
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz and seconded to concur with Staff recommendation to
approve agreement in the not -to -exceed amount of $30,000 from AECOM
Technical Services, Inc., 100 South Wacker Drive, Suite 500, Chicago, Illinois
for purposes of hiring an environmental consultant to oversee construction of the
Northwest Water Commission Conveyance Alternative Water Supply Project
relative to the easement negotiated with Commonwealth Edison (Budgeted Funds
— Water Fund/Professional Services); and further recommend to adopt Resolution
R-2-16, A RESOLUTION APPROVING AN AGREEMENT WITH AECOM
TECHNICAL SERVICES, INC., FOR ENVIRONMENTAL CONSULTING
SERVICES. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Charewicz and seconded to concur with Staff recommendation to
approve the purchase of software license and support for TriTech VisionAir
Software from TriTech Software Systems, 5601 Barbados Boulevard, Castle
Hayne, NC 28429 in the amount of $39,335.29 (Budgeted Funds — Des Plaines
Emergency Telephone System Board Budget/Repair & Maintenance of
POLICE DEPT.
DISPATCH:
Consent
Agenda
Resolution
R-14-16
APPROVE
SECOND YEAR
CONTRACT/
AGGREGATE
MATERIALS/
SPOILS DISPOSAL:
Consent
Agenda
Resolution
R-15-16
APPROVE
SECOND YEAR
COPIER LEASE
AGR./ IT DEPT.:
Consent
Agenda
Resolution
R-16-16
APPROVE 2016
MOTOR FUEL
TAX/ IDOT
RESOLUTION
MAINT.
STREETS:
Consent
Agenda
Resolution
R-17-16
APPROVE
RELEASE OF
CERTAIN
CLOSED SESSION
MINUTES AND
AUTHORIZE
DESTRUCTION
OF VERBATIM
Page 3 of 9 1/19/16
Software); and further recommend to adopt Resolution R-14-16, A
RESOLUTION APPROVING THE PURCHASE OF A LICENSE FOR TRI -
TECH VISIONAIR DISPATCH SOFTWARE FROM TRI -TECH SOFTWARE
SYSTEMS. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Charewicz and seconded to approve expenditure of $122,885 for
second year of contract for aggregate materials and spoils disposal with MQ
Sewer and Water Contractors, Inc. (Budgeted Funds — Street Maintenance/Waste
Hauling & Debris Removal, Water Systems/Waste Hauling & Debris Removal
and Other, and Sewer Systems/Waste Hauling & Debris Removal, Supplies -
Sewer System Maintenance); and adopt Resolution R-15-16, A RESOLUTION
AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A CONTRACT
WITH MQ SEWER AND WATER CONTRACTORS INC. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Charewicz and seconded to concur with Staff recommendation to
approve second year expenditure of the multi -function copier lease agreement
with Konica Minolta Business Solutions U.S.A., Inc. 100 Williams Drive,
Ramsey, New Jersey in the amount of $54,396.00 (Budgeted Funds — IT
Replacement/Leases); and further recommend to adopt Resolution R-16-16, A
RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A
LEASE WITH KONICA MINOLTA PREMIER FINANCE AND A SERVICES
AGREEMENT WITH KONICA MINOLTA BUSINESS SOLUTIONS USA,
INC. Motion declared carried as approved unanimously under Consent Agenda.
Moved by Charewicz and seconded to concur with Staff recommendation to
approve the 2016 municipal estimate of maintenance costs and the adoption of
the Illinois Department of Transportation Resolution for maintenance of streets
and highways in the amount of $1,371,000; and further recommend to adopt
Resolution R-17-16, A RESOLUTION FOR MAINTENANCE OF STREETS
AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY
CODE (16 -00000 -00 -GM). Motion declared carried as approved unanimously
under Consent Agenda.
Resolution R-25-16 was renumbered as R -25A-16 due to a clerical error in
numbering the Resolutions on this meeting's agenda.
Discussion was held. General Counsel Weiss answered questions from the
Aldermen and offered to provide a legal brief regarding the Open Meetings Act
and the destruction of verbatim recordings.
8`�
RECORDINGS OF
CERTAIN
CLOSED SESSION
MEETINGS:
Resolution
R -25A-16
Page 4 of 9 1/19/16
Moved by Brookman and seconded to remove Section 4 from Resolution R -25A-
16 which states:
SECTION 4: DESTRUCTION OF VERBATIM RECORDINGS. The
City Council authorizes and directs the City Clerk to destroy all verbatim
audio recordings of all Closed Meetings held prior to July 19, 2014.
Moved by Charewicz and seconded to adopt a substitute motion to defer adoption
of Resolution R -25A-16 to the next City Council Meeting on February 1, 2016.
Upon roll call, the vote was:
AYES: 3 -Rodd,
Smith, Charewicz
NAYS: 5-Haugeberg, Robinson, Sayad,
Brookman, Chester
ABSENT: 0 -None
Motion declared failed.
Moved by Brookman and seconded to approve the release of Minutes of Certain
Closed Meetings of the City Council or portions thereof ("Released Minutes") as
follows:
• February 21, 2012
• March 5, 2012
• April 2, 2012
• April 16, 2012
• June 4, 2012
• August 6, 2012
• September 17, 2012
• November 5, 2012
• December 3, 2012
• December 17, 2012
• January 7, 2013, except for matters under pending litigation
• April 1, 2013
• January 21, 2014
• February 3, 2014
• April 7, 2014, except for matters under acquisition or sale of
property
• April 21, 2014, except for matters under pending and imminent
litigation
• July 7, 2014
• December 15, 2014
• January 5, 2015;
and adopt Resolution R -25A-16, A RESOLUTION RELEASING CERTAIN
MINUTES OF CERTAIN CLOSED MEETINGS OF THE CITY COUNCIL,
AS AMENDED. Upon roll call, the vote was:
AYES: 5-Haugeberg, Robinson, Sayad,
Brookman, Chester
NAYS: 3 -Rodd,
Resolution
R -25A-16
(Cont.d)
ADVERTISE BID/
GASOLINE AND
DIESEL FUEL
CONTRACT:
Consent
Agenda
ADVERTISE BID/
STREETLIGHT
REPAIR/ UTILITY
LOCATION
UNDERGROUND
WIRING:
Consent
Agenda
ADVERTISE BID/
2016 PARKWAY
RESTORATION
CONTRACT:
Consent
Agenda
MINUTES:
Consent
Agenda
WARRANT
REGISTER:
Page 5 of 9 1/19/16
Smith, Charewicz
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz and seconded to concur with Staff recommendation to
authorize City Clerk to advertise for bid the Gasoline and Diesel Fuel Contract.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Charewicz and seconded to concur with Staff recommendation to
authorize City Clerk to advertise for bid the Streetlight Repair and Utility
Location of Underground Wiring Contract. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Charewicz and seconded to concur with Staff recommendation to
authorize City Clerk to advertise for bid the 2016 Parkway Restoration Contract.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Charewicz and seconded to approve Minutes of the Closed Session of
the Regular Meeting of the City Council held January 4, 2016. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Charewicz and seconded to approve Minutes of the Regular Meeting
of the City Council held January 4, 2016. Motion declared carried as approved
unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Moved by Haugeberg and seconded to recommend to the City Council approval
of the January 19, 2016 — Warrant Register, in the total amount of $2,910,679.87;
and further recommend that Resolution R-19-16 be adopted at appropriate time
this evening. Motion declared carried.
ck
Page 6 of 9 1/19/16
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
1645 Economic Development Coordinator Pruss reviewed her Memorandum dated
BIRCHWOOD January 4, 2016 regarding a Class 7a Resolution Request for 1645 Birchwood
AVENUE: Avenue by Birchwood Building, LLC and answered questions from the
Aldermen.
2985-3003
MANNHEIM RD.:
Discussion was held. Mr. Louie Radic of Birchwood Building, LLC appeared
before the Committee of the Whole answering questions from the Aldermen.
Moved by Haugeberg and seconded to recommend to the City Council approval
of Resolution R-20-16 declaring 1645 Birchwood Avenue as a Blighted Parcel at
appropriate time this evening. Motion declared carried.
Moved by Haugeberg and seconded to recommend to the City Council approval
of Resolution R-21-16 to approve a 7a Property Tax Incentive for 1645
Birchwood Avenue at appropriate time this evening. Motion declared carried.
City Manager Bartholomew presented and reviewed the Memorandum from
Community and Economic Development Director Sakas dated January 13, 2016
regarding a Redevelopment and Economic Incentive Agreement by and between
the City of Des Plaines and O'Hare Real Estate, LLC and Sale, Purchase and
Escrow Agreement between the City of Des Plaines and O'Hare Real Estate, LLC
for 2985-3003 Mannheim Road and answered questions from the Aldermen.
Discussion was held.
Mr. Randy Sutter of Cafe' La Cave addressed the Committee of the Whole
commenting on the businesses which have existed for many years and suggested
a partnership with the proposed businesses.
Mr. Rana Rehan Zaid of Pearlshire Capital Group addressed the Committee of
the Whole and answered questions from the Aldermen.
Mr. Biral Doshi of Bask Development & Management and its affiliate
Prominence Hospitality Group addressed the Committee of the Whole and
answered questions from the Aldermen.
Mr. John Iinreibe of Royal Touch Carwash addressed the Committee of the
Whole commenting on competition between his business and the proposed
carwash.
Moved by Haugeberg and seconded to recommend to the City Council to defer
this matter to the next City Council Meeting of February 1, 2016. Motion
declared carried.
HIGGINS/ City Manager Bartholomew reviewed the Memorandum from Community and
ORCHARD Economic Development Director Sakas dated January 13, 2016 regarding a
Purchase Option Agreement by and between the City of Des Plaines and O' 11,hre
PLACE
PROPERTY:
(Contd)
Page 7 of 9 1/19/16
Real Estate, LLC for the property commonly known as the "Higgins/Orchard
Place Property- and answered questions from the Aldermen.
Discussion was held.
Moved by Brookman and seconded to recommend to the City Council to defer
this matter to the next City Council Meeting of February 1, 2016. Motion
declared carried.
COMMUNITY SERVICES — Alderman Chester, Chair
DES PLAINES Assistant City Manager/Director of Finance Wisniewski reviewed her
HISTORY Memorandum dated January 7, 2016 regarding an Interlocal agreement between
CENTER/ the City of Des Plaines and the Des Plaines History Center, as well as authorize
HISTORICAL subsidy funding in the budgeted amount of $40,000.00 for the 2016 fiscal year
SOCIETY and answered questions from the Aldermen.
FUNDING:
Moved by Sayad and seconded to increase the budgeted amount by $10,000.00.
Discussion was held. Alderman Sayad withdrew his motion and Alderman
Chester withdrew his second.
Moved by Chester and seconded to recommend to the City Council approval of
Resolution R-24-16 at appropriate time this evening. Motion declared carried.
DISCUSSION/ Following discussion, it was the consensus of the Aldermen to continue to
2016 TASTE OF support the Taste of Des Plaines and Farmers Market.
DES PLAINES
AND FARMERS Moved by Sayad and seconded to direct Staff to obtain information and
MARKET: qualifications for a part-time Special Events Coordinator to help plan the Taste
of Des Plaines and Farmers Market and bring back the information to the City
Council.
Moved by Smith and seconded to adopt a substitute motion to authorize Staff to
hire a part-time Special Events Coordinator to help plan the Taste of Des Plaines
and Fanners Market for 2016.
Moved by Haugeberg and seconded to call for the vote on the substitute motion.
All Ayes — Motion carried.
Hands raised in favor of the substitute motion: Aldermen Haugeberg, Rodd,
Chester, Smith and Charewicz. Aldermen Robinson, Sayad and Brookman did
not agree. Motion declared carried.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
NEW BUSINESS:
(4*
WARRANT
REGISTER:
Resolution
R-19-16
1645
BIRCHWOOD
AVENUE/
BLIGHTED AND
IN NEED OF
RENEWAL:
Resolution
R-20-16
1645
BIRCHWOOD
AVENUE/
CLASS 7A
CLASSIFICATION:
Resolution
R-21-16
2985-3003
MANNHEIM RD.:
Resolution
R-25-16
HIGGINS/
ORCHARD
Page 8 of 9 1/19/16
Moved by Smith and seconded to concur with recommendation of Committee of
the Whole to adopt Resolution R-19-16, BE IT RESOLVED BY THE CITY
COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING
BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY
CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR
SAME. Total: $2,910,679.87. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to adopt Resolution R-20-16, A RESOLUTION
DESIGNATING PROPERT IN THE CITY OF DES PLAINES AS BLIGHTED
AND IN NEED OF RENEWAL. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to adopt Resolution R-21-16, SUPPORTING AND
CONSENTING TO CLASS 7A CLASSIFICATION FOR THE PROPERTY
LOCATED AT 1645 BIRCHWOOD AVENUE. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to defer Resolution R-25-16, A RESOLUTION
APPROVING THE EXECUTION OF A REDEVELOPMENT AND
ECONOMIC INCENTIVE AGREEMENT AND A PURCHASE AND SALE
AGREEMENT WITH O'HARE REAL ESTATE, LLC FOR 2985-3003
MANNHEIM ROAD to the next Council Meeting of February 1, 2016. Upon
roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to defer Resolution R-26-16, A RESOLUTION
APPROVING THE EXECUTION OF A PURCHASE OPTION AGREEMEN
Page 9 of 9 1/19/16
PLACE FOR THE ORCHARD PLACE PROPERTY to the next Council Meeting of
PROPERTY: February 1, 2016. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Resolution Brookman, Chester, Smith, Charewicz
R-26-16 NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
DES PLAINES Moved by Chester and seconded to concur with recommendation of Committee
HISTORY of the Whole to adopt Resolution R-26-16, A RESOLUTION AUTHORIZING
CENTER/ THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES
HISTORICAL HISTORY CENTER FOR THE PROVISION OF FUNDING FOR SERVICES.
SOCIETY Upon roll call, the vote was:
FUNDING: AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
Resolution NAYS: 0 -None
R-24-16 ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Moved by Haugeberg and seconded that the regular meeting of the City Council
adjourn. Motion declared carried. Meeting adjourned at 11:01 p.m.
APPROVE
DAY OF
BY ME THIS I -S/'r
16
Matthew B
•
Gloria J. Ludwig, MMC 7 (CITY CLERK