04/04/2016CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, APRIL 4, 2016
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:00 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, April 4, 2016.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Brookman, Chester, Smith and Charewicz. A quorum was present. Alderman
Sayad arrived at 6:04 p.m.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development Sakas, Fire Chief Wax, Director of
Human Resources Light, Director of Information Technology Sora, Police Chief Kushner, Director of
Public Works and Engineering Oakley, and General Counsel Friedman.
CLOSED
SESSION:
PRAYER AND
PLEDGE:
SWEARING-IN
CEREMONY:
CITIZEN PART.:
CITY CLERK
ANNOUNCEMENTS:
Moved by Charewicz, seconded by Rodd to go into Closed Session to discuss
Personnel — City Manager Review. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Sayad
Motion declared carried.
The City Council recessed at 6:01 p.m.
The City Council reconvened at 7:08 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
The opening prayer was given by Alderman James Brookman, followed by the
Pledge of Allegiance to the Flag of the United States of America.
Mayor Bogusz administered the Oath of Office to Firefighter/Paramedic Robert
Vaccarello.
Former Des Plaines resident Max Jacobs addressed the City Council
acknowledging the members of the Arts Council who refreshed the Robert M.
Coombs Memorial statue at Fire Station #63.
City Clerk Ludwig announced various community events taking place in April.
City Clerk Ludwig announced the Mayor's Veto of Ordinance M-9-16, "An
Ordinance Amending Section 5 of Chapter 7 of Title 1 of the City Code
Regarding Elected Official Salaries and Compensation"'.
CONSENT
AGENDA:
REJECT SOLE
BID/ REBID/
BACKUP
SERVER/
IT DEPT.:
Consent
Agenda
Resolution
R-61-16
ADVERTISE BID/
2016 PARKING
STRUCTURE
MAINTENANCE
REPAIRS:
Consent
Agenda
ADVERTISE BID/
PURCHASE LOG
LOADER TRUCK/
PUBLIC WORKS:
Consent
Agenda
ORDINANCE
Z-6-16
AMEND ZONING
ORDINANCE/
PERMIT
BREWPUBS,
BREWERIES AND
DISTILLERIES:
Page 2 of 8 4/4/16
Motion by Haugeberg, seconded by Sayad, to establish the Consent Agenda.
Motion declared carried.
Motion by Sayad, seconded by Brookman, to approve the Consent Agenda.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Staff recommendations and requests were approved; Resolution R-61-16 was
adopted. Minutes were approved.
Moved by Sayad, seconded by Brookman, to concur with Staff recommendation
to reject sole bid received from CDW Government, LLC on February 18, 2016
and opened on March 7, 2016, for the Barracuda Backup Server in the amount of
$306,338.00 and re -bid the equipment; and further recommend to adopt
Resolution R-61-16, A RESOLUTION REJECTING ALL BIDS FOR THE
PURCHASE OF BARRACUDA BACKUP SERVER. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Sayad, seconded by Brookman, to concur with Staff recommendation
to authorize City Clerk to advertise for bid the 2016 Parking Structure
Maintenance Repairs Project with a proposed bid opening date of April 21, 2016
at 10:00 a.m. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Sayad, seconded by Brookman, to concur with Staff recommendation
to authorize City Clerk to advertise for bid the purchase of a Log Loader Truck
per specifications with a proposed bid opening date of April 22, 2016 at 10:00
a.m. Motion declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to adopt Ordinance Z-6-16, AN
ORDINANCE AMENDING THE TEXT OF THE CITY ZONING
ORDINANCE REGARDING BREWPUBS, BREWERIES AND
DISTILLERIES. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
ORDINANCE
M-11-16
AMEND LIQUOR
ORDINANCE/
ALLOW
BREWPUBS,
BREWERIES AND
DISTILLERIES:
ORDINANCE
M-10-16
AMEND LIQUOR
LICENSE
REGULATIONS/
PUBLIC
ENTITIES:
MINUTES:
Consent
Agenda
APPOINTMENTS:
Page 3 of 8 4/4/16
Motion declared carried.
Moved by Brookman, seconded by Chester, to adopt Ordinance M-11-16, AN
ORDINANCE AMENDING THE CITY CODE RELATING TO THE SALE OF
LIQUOR BY BREWPUBS, BREWERIES, AND DISTILLERIES. Upon roll
call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Brookman, seconded by Chester, to adopt Ordinance M-10-16, AN
ORDINANCE AMENDING THE CITY CODE RELATING TO LIQUOR
LICENSES ISSUED TO UNITS OF LOCAL GOVERNMENT. Upon roll call,
the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Sayad, seconded by Brookman, to approve Minutes of the Regular
Meeting of the City Council held March 21, 2016, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Sayad, seconded by Brookman, to approve Minutes of the Closed
Session of the Regular Meeting of the City Council held March 21, 2016. Motion
declared carried as approved unanimously under Consent Agenda.
APPOINTMENTS & RE -APPOINTMENTS
(For your information only - no action required)
ECONOMIC DEVELOPMENT COMMISSION
James Reeder, Term to Expire 4/30/2019
FIRE PENSION BOARD
Jeffery Rozovics, Terrn to Expire 4/30/2017
LIBRARY BOARD OF TRUSTEES
Bruce Lester, Term to Expire 6/30/2017
SPECIAL EVENTS COMMISSION
Shannon Kulbersh, Term to Expire 8/31/2019
YOUTH COMMISSION
Ellen Menas, Term to Expire 12/1/2017
RE -APPOINTMENTS:
WARRANT
REGISTER:
AMEND ZONING
ORDINANCE/
LAND
CONTRIBUTIONS
AND IMPACT
FEES ON NEW
RESIDENTIAL
DEVELOPMENT:
Page 4of8
BOARD OF FIRE & POLICE COMMISSIONERS
Debra Lester, Term to Expire 4/30/2019
ECONOMIC DEVELOPMENT COMMISSION
Mohammad Khokhar, Term to Expire 4/30/2020
Pat Mauro, Term to Expire 4/30/2020
Louis Psihogios, Term to Expire 4/30/2020
Randall Rapp, Term to Expire 4/30/2020
LIBRARY BOARD OF TRUSTEES
Steven Mokry, Term to Expire 6/30/2019
Earl Wilson, Term to Expire 6/30/2019
POLICE PENSION
Robert Neil, Term to Expire 4/30/2017
Robert Muehlenbeck, Term to Expire 4/30/2017
4/4/16
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Moved by Haugeberg, seconded by Chester, to recommend to the City Council
approval of the April 4, 2016 — Warrant Register, in the total amount of
$4,867,636.13; and further recommend that Resolution R-63-16 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
Director of Community and Economic Development Sakas reviewed his
Memorandum dated March 18, 2016 regarding a Resolution with regard to
amendments to the 1998 Zoning Ordinance to provide for land contributions and
impact fees on new residential developments Citywide.
Des Plaines Park District Executive Director Miletic addressed the Committee of
the Whole regarding dedication of land by developers for parks.
Discussion was held.
Moved by Robinson, seconded by Brookman, to recommend to the City Council
approval of Resolution R-64-16 at appropriate time this evening. Motion
declared carried.
AMEND CITY
CODE/ WATER
CONSERVATION
CITYWIDE:
DISCUSSION/
FOLLOW-UP
INFORMATION/
SOCIAL SVC.
FUNDING_
CREATE CH. 8,
TITLE 9, PUBLIC
UTILITIES/
REGULATION OF
WIRELESS
SMALL CELL
SITES:
UNFINISHED
BUSINESS:
S -CURVE
PEDESTRIAN/
BIKE
UNDERPASS
Page 5 of 8 4/4/16
BUILDING CODE — Alderman Robinson, Chair
Alderman Robinson reviewed the Memorandum dated March 15, 2016 from
Director of Community and Economic Development Sakas regarding an
ordinance amending the Des Plaines City Code regarding water conservation
Citywide.
Discussion was held.
Moved by Charewicz, seconded by Sayad, to recommend to the City Council
approval of Ordinance M-12-16 at appropriate time this evening. Motion
declared carried.
COMMUNITY SERVICES — Alderman Chester, Chair
Alderman Chester reviewed the discussion held at the March 7, 2016 Council
meeting regarding social service funding. Fire Chief Wax presented follow-up
information and answered questions from the Aldermen.
Following discussion, it was the consensus of the Committee of the Whole to
direct Staff to provide an additional $10,000.00 in funding for Social Services.
There were no objections.
ENGINEERING — Alderman Rodd, Chair
Director of Public Works and Engineering Oakley reviewed his Memorandum
dated March 15, 2016 regarding the regulation of small cell sites and answered
questions from the Aldermen.
Discussion was held.
General Counsel Friedman answered questions from the Aldermen.
It was the consensus of the Committee of the Whole to defer this matter to the
April 18, 2016 Regular City Council meeting and Staff was directed to obtain
further information from surrounding communities regarding small cell sites to
be presented at that meeting.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Moved by Rodd, seconded by Robinson, to approve Professional Services
Agreement with V3 Companies of Illinois, Ltd., 7325 Janes Avenue, Woodridge,
Illinois in the not -to -exceed amount of $142,355.00 (Task Order 5 under the
Master Contract) for purposes of engineering services and conducting the S -
Curve Pedestrian/Bike Underpass Feasibility Study (Budgeted Funds — Capital
Page 6 of 8 4/4/16
FEASIBILITY Projects Fund); and adopt Resolution R-55-16, A RESOLUTION APPROVING
STUDY: TASK ORDER NO. 5 WITH V3 COMPANIES OF ILLINOIS, LTD., FOR
PROFESSIONAL ENGINEERING SERVICES.
Resolution
R-55-16 City Manager Bartholomew reported on his discussion with the developer of the
Littelfuse property regarding cost sharing for the study.
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-63-16
Director of Public Works and Engineering Oakley answered questions from the
Aldermen.
Discussion was held.
Moved by Charewicz, seconded by Smith, to call for the vote. By a show of
hands, the vote was:
AYES: 4 -Robinson, Rodd,
Smith, Charewicz
NAYS: 4-Haugeberg, Sayad
Brookman, Chester
ABSENT: 0 -None
Motion declared failed.
Discussion continued.
Moved by Haugeberg, seconded by Charewicz, to call for the vote. Upon roll
call, the vote was:
AYES: 6-Haugeberg, Robinson, Rodd,
Chester, Smith, Charewicz
NAYS: 2-Sayad,
Brookman
ABSENT: 0 -None
Motion declared carried.
Upon roll call on the original motion to approve Resolution R-55-16, the vote
was:
AYES: 5-Haugeberg, Robinson, Rodd,
Smith, Charewicz
NAYS: 3-Sayad,
Brookman, Chester
ABSENT: 0 -None
Motion declared carried.
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Moved by Smith, seconded by Haugeberg, to concur with recommendation of
Committee of the Whole to adopt Resolution R-63-16, BE IT RESOLVED BY
Resolution
R-63-16
(Cont'd)
AMEND ZONING
ORDINANCE/
LAND
CONTRIBUTIONS
AND IMPACT
FEES ON NEW
RESIDENTIAL
DEVELOPMENT:
Resolution
R-64-16
AMEND CITY
CODE/ WATER
CONSERVATION
CITYWIDE:
Ordinance
M-12-16
ORDINANCE
M-12-16
AMEND CITY
CODE/ WATER
CONSERVATION
CITYWIDE:
Page7of8 4/4/16
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $4,867,636.13. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Haugeberg, to concur with recommendation
of Committee of the Whole to adopt Resolution R-64-16, A RESOLUTION
REGARDING AMENDMENTS TO THE ZONING ORDINANCE OF 1998 TO
PROVIDE FOR LAND CONTRIBUTIONS AND IMPACT FEES ON NEW
RESIDENTIAL DEVELOPMENT IN THE CITY. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Robinson, seconded by Haugeberg, to place on First Reading
Ordinance M-12-16, AN ORDINANCE AMENDING THE DES PLAINES
CITY CODE REGARDING WATER CONSERVATION. Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Robinson, to advance to Second Reading and
adopt Ordinance M-12-16, AN ORDINANCE AMENDING THE DES
PLAINES CITY CODE REGARDING WATER CONSERVATION. Upon roll
call, the vote was:
AYES: 6 -Robinson, Rodd, Sayad,
Chester, Charewicz, Bogusz
NAYS: 3 -Haugeberg, Brookman, Smith
ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Moved by Haugeberg, seconded by Chester, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 9:53 p.m.
,7?
Gloria J. Ludwig, M — CITY CLERK
Page 8 of 8 4/4/16
APPROVED BY ME THIS st-