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01/19/19591/5/59 -4- Superintendent Warnicke reported he had taken the liberty of changing the re- turnable date of the bid for Maintenance of Traffic Control to January 19, 1959 due to unforseen circumstances. APPOINT MRS. TROYAN TO FILL MRS. WICK'S APPOINTMENT TO LIBRARY BOARD. On a motion by Alderman Neff, and seconded by Prickett, the Council concurred the Mayor's appointment of Mrs. Troyan, 1182 Margret Street, to fill Mrs. Wick's appoint- ment to April 30, 1961. APPOINT MRS. HARTMANN TO FILL MRS. WILLER'S APPOINTMENT OF HEALTH OFFICER, On a motion by Alderman Prickett and seconded by Bell, the Council concurred in the appointment of Mrs. Hartman to Health Officer to December 31, 1959. ADJOURNMENT. On a motion by Alderman Prickett and seconded by Tistle, the Council concurred in the motion for adjournment. Gladys Buchholz Deputy Clerk MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL, DES PLAINES, ILLINOIS HELD .IN THE COUNCIL ROOM, CITY HALL, JANUARY 19, 1959 AT 8:00 P.M. CALL TO ORDER The meeting was,otlled to order by Mayor Herbert H. Behrel, The City Clerk being absent, the Deputy Clerk called the roll with the following results: Alderman McKay, Rateike, Dunlap, Tures, Wright, Neff, Wexler, Figard, Prickett, Tistle, Massman and Bell. Alderman Callaghan being absent. OFFIC IAL REPORTS . The City Treasurer submitted her December report, with one correction in balance of Garbage account of $31,945.68. OPEN BIDS FOR DEMOLISHING DEAN BUILDING On a motion by Alderman Figard and seconded by Prickett, the Deputy Clerk opened the following bids for the demolishing of the Dean property: Progress Lumber Co., Northlake, I11. • Mulvanny Wrecking Co., Chicago, I11. Loeb Wrecking Co., Chicago, I11. Haemker & Sons, Palatine, I11. $950.00(remove all but concrete floors and foundation) 950.00 1,170.00 11400.00 On�motion by Alderman Dunlap and seconded by Figard, the Council concurred in referring the bids to the. Building and Grounds and Finance Committees and the City Attorney for deliberation and report at next meeting. OPEN BID FOR TRAFFIC CONTROLLER MAINTENANCE. On a motion by Alderman Dunlap and seconded by Tistle, the Deputy Glerk opened the following bid for Traffic Controller Maintenance.: H -H Electric Company, River Grove, I11. $765.00 per year On a motion by Alderman Tures and seconded by Massman, the Council concurred in referring the bid to the Street and Finance Committee and Superintendent of Public Works for deliberation and report at next meeting. Police Chief Kennicott reported Pleasant Homes was served with notice to appear in Court on Monday. Fire Chief Kolze presented his annual report for the Fire Department. 1 1 1 1 1/19/59 -2- DENY A PETITION FOR ANNEXATION - 635 HOWARD ST, Alderman Bell reported on the petition for annexation from Krumsee, 635 Howard Street, and read the following report: "We, your Committee on Municipal Development, therefore recommend: Petition denied. Petitioner be notified and advised that if other residents along Howard Street are interested in annexation, they apply in a body for annexation of areas at least one block in size." /s/ S. B. Wexler /8/ R.A. Bell is/ R..M. Dunlap On a motion by Alderman Bell and seconded by Massman, the Council concurred in the report. . • On a motion by Alderman Bell and seconded by Massman, the Council approved the Municipal Development Committee's report recommending annexation of Lot "C" Trier's Subdivision upon signing contract and putting money in escrow for improvement of streets and sidewalks, instructing Attorney Dowd to prepare the necessary ordinances. On a motion by Alderman Bell and seconded by Tistle, the Council concurred in the report of the Municipal Development Committee approving the annexation of the property on the northeast corner of Oakton and Lee Streets and Commercial Zoning upon annexation. The motion:was made by Alderman Rateike and seconded by Tistle'to increase the proposed 1959 appropriation item C-86, Maintenance of Warehouse by $2,000.00 to alter Jordan part of the Warehouse. The Mayor put the question and the Deputy Clerk called the roll with the following results: Ayes: Alderman McKay, Rateike, Dunlap, Tures, Wright, Figard, Tistle, Massman and Bell. Nays: Alderman Neff, Wexler, and Prickett. The Mayor declared the motion carried. The motion was made by Alderman,Rateike and seconded by Massman to increase the proposed 1959 appropriation item'C-86, Maintenance of Warehouse by $2,000.00 for fencing, painting and shrubbery of City Garage. The Mayor put the question and the Deputy Clerk called the roll with.the following results: Ayes: Alderman McKay, Rateike, Dunlap, Tures, Wright, Neff, Wexler, Figard, Prickett, Tistle, Massman and Bell. Nays: None. The Mayor declared the motion carried.' REMODELING OF CITY HALL. The motion was made by Alderman Rateike and seconded by Tistle to advertise for bids, returnable'March 2, after much discussion Alderman Rateike and Tistle withdrew their motion and second, pending a meeting of the Committee as a Whole. ADVERTISE FOR DORMANT SPRAYING BIDS. On aAmotion by Alderman.Dunlap and seconded -by Tures, the Council approved advertising -bids for Dormant.spray- ing to be returnable February 16, 1959.-- ADVERTISE..TREE TRIMMING BIDS. On a motion by Alderman Dunlap. and seconded by Tures, the Council approved advertising-bidsfor Tree Trimming,,with possible combined spraying and trimming bids -returnable February:16, 1959. Mayor will write State Representatives to give support to Illinois Natural History Laboratory's requirements. Alderman McKay made a progress report on the Triangle Sign case. 1/19/59 -3- TEN INCH WATER MAIN ON WOLF ROAD. The motion was made by Alderman Tures and seconded by'Wright to award=the bid. for the 10" Water Main down Wolf,. Road to C. Wilbert Plumbing Company for $8,505.70, with checks' to the un- successful bidders to be returned. The Mayor put the question and the Deputy Clerk called. the roll with the following results: Ayes: Alderman McKay, Rateike, Dunlap, Tures, Wright, Neff, Wexler, Figard, Prickett, Tistle, Massman and Bell. Nays: None. The Mayor declared the motion carried. SLUDGE BED BID AWARDED DOETCH.BROTHERS. The motion was made by Alderman Tures and seconded by Prickett to award the bid for Sludge Bed to the Doetch Brothers for $14,640.00 with the checks to the unsuccessful bidders to be returned. The Mayor put the question and the Deputy Clerk called the roll with the following results: Ayes: Alderman McKay, Rateike, Dunlap Tures, Wright, Teff, Wexler, Figard, Prickett, Tistle, Massman and Bell. Nays: None. The Mayor declared the motion carried. ADVERTISE BIDS FOR NEW WELL. On a motion by Alderman Tures and seconded by Dunlap, the -Council approved advertising for bids'for drilling a new well, with the City Engineer preparing plans and specifications, return- able February 16, 1959. SIGNS FOR CUMBERLAND SHOPPING CENTER. The motion was made by Alderman Prickett and seconded by Figard to approve oversized signs for Cumberland Shopping Center. Due to the absence of Alderman Callaghan, on a. motion by Alderman Neff and seconded by Bell, the motion was tabled until February 2, 1959 meeting. Alderman Wexler reported' a meeting of the'Judiciary Committee to discuss. the Cities Service Gasoline Station Case, inviting anyone interested. GROUND OBSERVER CORPS. AWARDED PLAQUE AND APPROVE DINNER EXPENDITURE. The motion was made by Alderman Figard and seconded by Tistle to sponsor a dinner for the. Ground Observer Corps., at which time a plaque would be awarded, not to exceed *250.00. The Mayor put the question and the Deputy Clerk called the roll with the following results: Ayes: Alderman McKay, Rateike, Dunlap, Tures, Wright, Wexler, Figard, Prickett, Tistle, Massman and Bell. Nays: None. The Mayor declared the motion carried. HARRY KINSER PRESENTED DIRECTOR OF CIVIL DEFENSE BADGE. The Mayor presented Harry Kinser. with a "Director of Civil Defense" Badge. / OFF-STREET PARKING ORDINANCE RECD MENDATION. On a motion by Alderman Wexler and seconded by Prickett, the Council approved the following recommendation: "On October 20, 1958, the Mayor appointed a -special committee to review the present Off -Street Parking Ordinance and report its recommendation to the Council. Since that time the special committee has held numerous meetings at which the opinions of merchants, residents, developers and other interested partlesewere solicited. The Committee felt that its role should be to examine the ordinance and determine what amendments, if any, should be enacted so that the ordinance.' could be adhered to and enforced and still -serve the best interests of the City. "The Committee found that the present ordinance was adopted by the Council in May, 1958._ Since then one commercial building permit has been issued - that for the commercial development at Lee and Walnut Streets, which has not been completed because of a change in tenant occupancy. Two applications for variations from the parking restrictions required for commercial buildings have been heard by the zoning board. Both were=denied. "After deliberation the committee decided that the approach to Off -Street Parking for commercial areas should be divided into three catagories: (a) Downtown -Des Plaines; Lee Street -(South of Prairie) and Oakton Streets; (c) Prospective commercial development. 1/19/58 -4- "(a) The downtown area should be entirely exempt from the existing re- strictions because the area is almost completely built upon. Only in the event of fire or other catastrophe would the ordinance have any effect - in that event rebuilding would mean'a smaller building than is practically feasible on expensive reale state, thereby preventing rebuilding or 'extensive remodeling. The committee felt that it was not the Council's function to legislate downtown Des Plaines out of business nor require the owner of burned out property to dedicate 65% to 70% of his lot to parking while adjacent stores and competitors down the street furnished no parking. "(b) The Lee and Oakton Street area is distinct by virtue of its being only partially developed and provides prospective commercial growth for the city. "Lee Street developers including the Bank, Savings and Loan Association and food chains seemed to be governed by economics and have provided ample parking - prior to the enactment of the ordinance. "Oakton Street with its narrow lots and some existing small buildings presents a different aspect of the problem. Here strict compliance with the present ordinance would require a multitude of off-street parking lots and access driveways, thereby creating additional traffic hazards on an already busy Highway 62. "(c) With regard to proposed commercial developments such as contemplated at Oakton and Lee Streets, the Committee feels that the ordinance is not re- strictive enough and should be considered further. "We, your special committee on Off -Street Parking therefore recommend - (a)'peal of the present Off -Street Parking Ordinance (b) Amendment of the Zoning Ordinance to create Area District "D" to be. defined as: All of the properties which are now zoned Commercial, and which shall be hereafter zoned Commercial; which abut on both sides of Lee Street from PrairieAvenue South to Oakton Street and on both sides of Oakton Street from Lee Street east to River Road within the City of Des Plaines. and provide that no building hereafter constructed on these sites shall occupy in a xcess of 75% of any lot. (c) Refer the parking regulations of future commercial development to George Barton and Associates Traffic Engineers to be included in their: traffic survey." 7/s/ S.B. Wexler /s/ S: E: McKay /s/ A. Prickett REDEEM TEN WATER REVENUE BONDS., Mayor Behrel reported. having redeemed the ten water revenue bonds through Kidder and Peabody for $8,711.67. On a motion by.Alderman Neff and seconded by Prickett;.the Council -concurred in the Resolution of Thanks to Paul-Neylon, 504 N. Russell St., Mount Prospect, Illinois for his prompt delivery of the strayed bonds. LAURIN SCHULTHEIS AND PEPPER LETTER ON SPECIAL ASSESSMENTS. The Mayor referred the following letter to the Finance Committee and Mayor for deliberation. "Our reports covering the ecaminations of•special assessment accounts for. the past four years have all commented on the need for additional accounting and office work to revise and bring up to date such accounts. . "An excerpt from our report of special assessment accounts dated May 31, 1955 is as follows:. 0 -• 0 - "'A review of the accounting system reveals the need for a study of your entire procedure and the adoption of a new type of control for each w arrant. We are sure that much duplication of entry can be eliminated in addition to facilitating the preparation of your accounting reports.' 1/19/59 -5— In the same report we stated as follows: 'Adding machine tapes showing amounts of unpaid bonds were taken from the bond registers pertaining to 26 warrants and differences in 10 warrants noted. These differences run from $5.25 to $14,083.72 and represent the total of bonds outstanding per bond registers as compared to bond liability controls.' "Also included in our report referred to above and in each special assessment report since then, were recommendations covering the need for analysis and allocation of foreclosure proceeds. "The total of such unallocated cash receipts as of December 31, 1957 was $76,517.00. This, no doubt has been increased by receipts in 1958. Con- siderable accounting or clerical. work is involved in .the determination of the total installment. liens cancelled by the individual foreclosure pro- ceeds and the allocation to warrants and installments. The proportionate loss of installment assets should be reflected by corresponding reduction in any bonds outstanding covering the particular installments involved. "Our purpose in this letter is to briefly review your special assessments and to reeommend.procedures to improve the accounting. As you know,. our audits of the special assessment accounts have been cash audits only. and did not cover certifications of the status of such special assessment assets and liabilities. "The more recent special assessment accounts have been kept separate -frown your old established controls and we can (should you authorize it)audit these newer accounts separately and by confirmation procedures establish the true financial position of such warrants. This, we beliew, will not require much additional, work. "As to the older special assessment accounts, we recommend the employment of some person,' preferably a man, capable of working under our instruction and occasional supervision to analyze and allocate the special assessment.fore- closure proceeds and then straighten out these special assessment accounts. We do not know how much can be accomplished in this regard but we do feel you should go as far as you can in the matter. "As an alternate to the reconnnendation.in the foregoing paragraph, it has been recommended that all of the older special assessment accounts be sold and removed from your responsibility. "We also would like very much to revise. your ,special assessment accounting records. As stated previously, we believe that duplication of efffWt now exists and that you do not have proper controls. Should you contemplate machine accounting for your generaliecords in the City Clerk's office, the revised special assessment accounting should be planned for accounting machine handling. ' "Our General Find audits of the City have included recommendations to acquire adequate machine equipment to handle (a) general ledger posting(b) payroll handling (c) disbursement voucher handling and (d) revenue posting. .We believe this will facilitate your internal accounting and eliminate much duplication of hand posting.. "Finally, we recommend that 'you give consideration to charging new special assessment projects a fee of approximately 2% for accounting and collection services, provided the total fees plus other costs of making and collecting do not exceed 6%" ADOPT REZONING OF AMLING PROPERTY. The motion was made by Alderman Bell and seconded by Prickett toadopt the rezoning upon annexation to Coanmercial of the Amling Property northeast corner of Oakton and Lee Street. 1 1/26/59 -6- The Mayor put the question and the Deputy Clerk called the roll with the following results: Ayes: Alderman McKay, Rateike, Dunlap, Tures, Wright Neff, Wexler, Figard, Prickett, Tistle, Massman and Bell. Nays: None. The Mayor declared the motion carried. ADOPT ANNEXATION OF AMLING PROPERTY. The motion was made by Alderman Bell and seconded by Prickett to adopt the annexation of the Amling Property northeast corner of Oakton and Lee Streets. The Mayor put the question and the Deputy Clerk called the roll with the following results: Ayes: Alderman McKay, Rateike, Dunlap, Tures, Wright, Neff, Wexler, Figard, Prickett, Tistle, Massman and Bell. Nays: None. The Mayor declared the motion carried. FULL TIME ADMINISTRATOR. alderman Dunlap proposed a fulltime administrator. Committee to be appointed by the Mayor. OAKTON STREET PARKING LETTER The letter from K. G. Meyer, representing the Oakton Street merchants was referred to the Off -Street Parking Committee. FIRST READING OF APPROPRIATION ORDINANCE FOR 1959. The Deputy Clerk read for the first reading the above ordinance. FIRST READING SALARY ORDINANCE FOR 1959. The Deputy Clerk read for the first reading the above ordinance. FIRST READING AMENDING" (5 ')AREA DISTRICT ADV". The Deputy Clerk read for. the first reading the above ordinance. FIRST READING REPEALING "OFF-STREET PARKING ORDINANCE." The Deputy Clerk read for the first reading the above ordinance. The Safety Council presented their annual report for 1958. The Zoning Board of Appeals presented their annual report for 1958. PETITION FOR ANNEXING PROPERTY BOUNDED BY DEMPSTER STREET, MILLER ROAD, ROUTE 83, AND MOUNT PROSPECT ROAD, The Mayor referred the petition for annexation of the above to the Municipal Development Committee, subject to final report of the Plan Commission. APPOINT SPECIAL COMMITTEE FOR NORTHEASTERN ILLINOIS METROPOLITAN .AREA PLANNING COMMISSION LETTER, The Mayor appointed Alderman Wexler, Dunlap, McKay and himself to a Special, Committee to investigate the letter received from the Northeastern Illinois Metropolitan Area Planning Commission. APPOINT CITY ENGINEER„ ATTORNEY AND SUPERINTENDENT, FOR ONE YEAR. On a motion by Alderman Rateike and Seconded by Dunlap, the Council approved the Mayor's appointmdnts of the following: James J. Dowd - City Attorney - until December 31, 1959 Edgar N. Fletcher - City Engineer - until December 31, 1959. Earl R. Warnicke - Superintendent of Public Works - until December 31, 1959 APPOINT BUILDING COMMISSIONER AND INSPECTOR FOR SIX MONTHS. On a motion by Alderman Tures and seconded by Dunlap, the Council approved the Mayor1s appointments of the following: Arthur F. Rieck - Building Commissioner - until June 30, 1959 Merritt Weideman - Building Inspector - until June 30, 1959 DEY AND SPROAT PLAT REFERRED TO PLAN COMMISSION. The Mayor referred the Plat of Dey and Sproat - Fifth Court - to the Plan Commission. 1/26/59 -7- SPRINGER STREET VACATION. Spring Street vacation was referred to the City Engineer. ADJOURNMENT; The motion was made by Alderman Prickett and seconded by Bell to adjourn. The motion was voted upon by acclamation. 772 Gladys M. Buchholz Deputy City Clerk MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL, DES PLAINES, ILLINOIS HELD IN COUNCIL ROOM, CITY HALL, FEBRUARY 2. 1959 AT 8:00 P.M. CALL'TO ORDER. The meeting was called to order by Mayor Herbert H. Behrel the City Clerk being absent, the Deputy Clerk called the roll with the following results: Alderman Rateike, Dunlap, Tures, Wright, Wexler, Figard, Tistle, Massman, Bell, McKay and Callaghan. Alderman Prickett and Neff were absent. APPROVAL(OF MINUTES. On a motion by Alderman-Rateike and second by Callaghan approved the minutes of January 5, 1959, with :Aldermah McKay's correction of changing the Traffic Survey figure to $13,400.00. On a motion by Alderman Wright and second by Callaghan the Council approved the minutes of.January 19, 1959. The Council approved both minutes by acclamation. OFFICIAL REPORTS. Building Commissioner Rieck presented his report for January, 1959 and Lieutenant Strempel presented the Police Department's Annual report. The Mayor referred the Springer Street vacation to the Street and Municipal Development Committees and City Engineer with. Mr. Jordan sitting in. ADVERTISE BIDS FOR SCOTT STREET IMPROVEMENT. On a motion by Alderman Bell and :second by Massman the Council approved advertising bids for the improvement of Scott Street returnable March 2, 1959. • There was much discussion on Pleasant Homes extention of 90 days given by Judge Sengstock, for vacation of property. Alderman Neff arrived at this time. Alderman Bell requested permission for Alex Seibol, 2382 Scott Street to speak on behalf of the residents near Pleasant Homes Model House. BIDS FOR SQUAD CARS. 'On a motion by Alderman Tures and second by Callaghan the Council approved advertising for bids for rental of five equad cars returnable February 16, 1959. ' Alderman R:teike reported on the remodeling of City Hall specifications. Alderman Wexler made a progress report on the Chicago and Northwestern parking lots. LIBRARY PARKING. On Alderman Wright's request the Council approved a motion by Alderman McKay and seconded by Wright for City Attorney Dowd to draw up an ordinance prohibiting parking on east side. of Graceland Avenue from Thacker Street north.the length of the Library property, except Sundays and Holidays. Alderman Wexler made a progressreport on the Cities Service gasoline station case. Alderman Figard reported the -dinner honoring the Ground Observer Corp was a hugh success.