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07/07/1997195. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, JULY 7, 1997 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Paul W. Jung at 7:00 P.M. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, July 7, 1997. ROLL CALL: Roll call indicated the following aldermen present: Beauvais, Christiansen, Elstner, Higgason, Brookman, Sar1o, Smith, Arredia. Also present were: City Manager Douthwaite, Director of Economic Development Klaus, Director of Finance & Administrative Services Egeberg, Police Chief Sturlini, Deputy Fire Chief Pratt, Public Works Director Shirley, City Engineer Oakley, Community Development Director D'Onofrio, Director of Human Resources and Services Merriman and City Attorney Wiltse. PRAYER AND The opening prayer was given by City Clerk McAllister, PLEDGE: followed by the Pledge of Allegiance to the Flag. CITIZEN Ms. Evonne Kaminski addressed the City Council on behalf COMMENTS: of the Des Plaines Area Jaycees expressing her appreciation for the wonderful cooperation of the City in helping them with the July 4th Parade and Festival; the Jaycees could not have done it without the assistance of the City officials and Staff; they hope to see everyone again next year. Mr. Vince Powers, 862 Webster Lane, addressed the City Council asking why the City has to pay the electric bill for the Des Plaines Mall; doesn't the City receive a rebate or discount from Commonwealth Edison. City Manager Douthwaite stated that the City receives free electricity for the Civic Center, Police and Fire Departments, and Public Works Department, but not the Des Plaines Mall. Mr. Powers also questioned why we pay certain taxes and why the per diem for seminars went up 75% in one month. Mr. John Yacino, 1779 Cora Street, addressed the City Council expressing his appreciation for the Citizen Police Academy which he recently attended; it was a wonderful experience; the City should be proud of the great job they do. Mr. Yacino requested a list of all current City inspectors and whether they are State certified. Ms. Liz Zajac, 2264 Webster Lane, addressed the City Council asking when will there be a meeting on the proposed townhomes in her area. Alderman Brookman stated that the meeting is scheduled for Wednesday, July 16, 1997 at 7:00 p.m. in City Hall. CONSENT Alderman Don Smith requested that Items 3 and 3a be AGENDA: removed from the Consent Agenda, and Alderman Arredia requested that Item 5 be removed. Moved by Higgason, seconded by Beauvais, to establish a Consent Agenda except for Items 3, 3a and 5. Motion declared carried. PAGE TWO 196. 7/7/97 AGENDA Moved by Higgason, seconded by Arredia, to approve the (Cont'd.) Consent Agenda. Upon roll call, the vote was: AYES: 8- Beauvais, Christiansen, Elstner, Higgason, Brookman, Sarlo, Smith, Arredia NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The minutes were approved; Staff recommendations and requests were approved; Ordinances M -41 -97 and Z -9 -97 were adopted; Ordinances M- 45 -97, M- 46 -97, M- 47 -97, M -48- 97 and M -49 -97 were placed on First Reading; and Resolutions R -29 -97 and R -30 -97 were adopted. MINUTES: Moved by Higgason, seconded by Arredia, to approve the Consent minutes of regular meeting of the City Council held June Agenda 16, 1997, as published. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to approve minutes of Executive Session of the City Council meeting of June 16, 1997. Motion declared carried as approved unanimously under Consent Agenda. PURCHASING Alderman Smith questioned the wording in the proposed new POLICY Section 1 -19 -21 - "Prohibited Acts or Conditions," where AMENDMENTS: it deleted "any employee of the City" and substituted "a department head." City Manager Douthwaite stated that Ordinance with the number of employees the City has, it might be M -44 -97 difficult to verify that no employee has a financial interest in work being done for the City. Moved by Sarlo, seconded by Brookman, to refer back to committee for further review the recommendation of Committee of the Whole held June 9, 1997, that Title I, Chapter 19 - "Purchasing Policies and Guidelines" be amended as follows: - - eliminate all references to the Purchasing Division and Purchasing Agent; - -that at the discretion of the Department Head and City Manager, the requirement of vendors providing a bid - security bond for equipment be eliminated; - - require that three (3) quotes must be solicited for any purchase over $100; and further recommend that the limit for sealed bids remain at $5,000. Mr. Gene Fregetto, 800 Laurel Avenue, addressed the City Council stating that he agrees that this matter should be referred back to committee; he cautioned the aldermen that if they do make changes, they do it carefully; a major concern is ethics; he is concerned about the changes that were made to the definition of "purchasing agent" and the related duties. Motion declared carried. Alderman Beauvais and Christiansen voted no. STREET Moved by Higgason, seconded by Arredia, to concur with CLEANING recommendation of the Committee of the Whole held June PROGRAM: 16, 1997, to approve the proposed Street Cleaning Program Consent which is designed to provide scheduled sweeping of Agenda twenty -three (23) streets where on- street parking is heavy enough to prohibit proper debris removal from Ordinance street gutters; permanent signs be posted on both sides M -45 -97 of each street stating the date and times that parking would be prohibited, April through December 15th; program begin in August, 1997; and further recommend to place on First Reading Ordinance M- 45 -97. Motion declared carried as approved unanimously under Consent Agenda. M -45 -97 (Cont'd.) DATA PROCESSING MASTER PLAN: SALARY ORD. AMENDMENT/ 9 -1 -1 POSITIONS: Consent Agenda Ordinance M -46 -97 LICENSE AGREEMENT/ 730 CASTLEREA: Consent Agenda Ordinance M -47 -97 PAGE THREE PUBLIC RIGHT -OF -WAY PLAINES, ILLINOIS. AYES: 8- Beauvais, Brookman, NAYS: 0 -None ABSENT: 0 -None Motion declared carried. 197. 7/7/97 Moved by Beauvais, seconded by Higgason, to advance to Second Reading and adopt Ordinance M- 45 -97, AN ORDINANCE AMENDING CHAPTER 5 "STOPPING, STANDING AND PARKING," OF TITLE X "TRAFFIC," OF THE CITY CODE OF DES PLAINES, TO ADD THERETO A NEW SECTION 10 -5 -29 "STREET CLEANING," AND TO FURTHER AMEND SECTION 10 -5 -28 "CODE VIOLATION FINES" TO ADD THERETO A VIOLATION FINE FOR SECTION 10 -5 -29. Upon roll call, the vote was: AYES: 8- Beauvais, Christiansen, Elstner, Higgason, Brookman, Sarlo, Smith, Arredia NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Alderman Arredia stated that he has met with Mr. Joel Schneider, Liberty Technology Advisors, Inc., who answered the many questions he had regarding the City's Technology Plan as developed by Liberty. Alderman Arredia also stated that he met with City officials from Park Ridge and received very positive feedback about their dealings with Liberty. Moved by Arredia, seconded by Higgason, to concur with recommendation of Committee of the Whole held June 23, 1997, to give conceptual approval to the proposed Des Plaines Data Processing Master Plan. Motion declared carried. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to amend Title I, Chapter 15, Section 1 -15 -4, Schedule VII - "Telecommunication Operators Group," to add contract years 1997 -98 and 1998- 99 to salary schedule for Emergency Communications Training Supervisor /Specialist and Computer Systems Specialist omitted from Ordinance M- 11 -97, approved March 17, 1997 (housekeeping action); and further recommend to place on First Reading Ordinance M- 46 -97, AN ORDINANCE AMENDING SCHEDULE VII "TELE - COMMUNICATION OPERATORS GROUP" OF SECTION 1 -15 -4 "CLASSIFICATION PLAN TO THE CITY SERVICE," OF CHAPTER 15, TITLE I, OF THE CITY CODE OF DES PLAINES, TO REFLECT A 3.5% INCREASE EFFECTIVE MAY 1, 1997 TO APRIL 30, 1998, AND A 3.5% INCREASE EFFECTIVE MAY 1, 1998 TO APRIL 30, 1999. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to grant request to permit installation of an underground sprinkler system in City - owned parkway adjacent to property located at 730 Castlerea Lane; Mayor and City Clerk be authorized to execute necessary license agreement; and further recommend to place on First Reading Ordinance M- 47 -97. Motion declared carried as approved unanimously under Consent Agenda. Moved by Arredia, seconded by Beauvais, to advance to Second Reading and adopt Ordinance M- 47 -97, AN ORDINANCE AUTHORIZING THE EXECUTION OF A RIGHT -OF -WAY LICENSE AGREEMENT WITH JOSEPH SOWA, FOR THE INSTALLATION OF BRICK PAVERS AND AN UNDERGROUND LAWN SPRINKLER SYSTEM IN THE IN FRONT OF 730 CASTLEREA LANE, DES Upon roll call, the vote was: Christiansen, Elstner, Higgason, Sarlo, Smith, Arredia LICENSE AGREEMENT/ 730 DURSEY: Consent Agenda Ordinance M -48 -97 PARKING ENFORCEMENT AGREEMENT/ 810 -850 S. ELMHURST: Consent Agenda Resolution R -29 -97 TEMPORARY CLOSING OF RIVER RD.: Consent Agenda Resolution R -30 -97 PATIO VARIATION/ 1555 MARSHALL: Consent Agenda PAGE FOUR 198.11 7/7/97 Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to grant request to permit installation of an underground sprinkler system in City - owned parkway adjacent to property located at 730 Dursey Lane; Mayor and City Clerk be authorized to execute necessary license agreement; and further recommend to place on First Reading Ordinance M- 48 -97. Motion declared carried as approved unanimously under Consent Agenda. Moved by Arredia, s€.,onded by Beauvais, to advance to Second Reading and adopt Ordinance M- 48 -97, AN ORDINANCE AUTHORIZING THE EXECUTION OF A RIGHT -OF -WAY LICENSE AGREEMENT WITH SARGON YOKHAMA, FOR THE INSTALLATION OF AN UNDERGROUND LAWN SPRINKLER SYSTEM IN THE PUBLIC RIGHT - OF -WAY IN FRONT OF 730 DURSEY LANE, DES PLAINES, ILLINOIS. Upon roll call, the vote was: AYES: 8- Beauvais, Christiansen, Elstner, Higgason, Brookman, Sarlo, Smith, Arredia NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to grant request that Mayor and City Clerk be authorized to execute Agreement for Enforcement of Municipal Ordinances on Private Property with Wishing Well Plaza, 810 -850 S. Elmhurst Road, to enforce traffic and parking regulations, along with prohibition of open liquor, and further recommend to adopt Resolution R -29- 97, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS, AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR ENFORCEMENT OF MUNICIPAL ORDINANCES ON PRIVATE PROPERTY WITH MARTIN BRODKIN OWNER OF THE WISHING WELL PLAZA, 810 -850 SOUTH ELMHURST ROAD, DES PLAINES, IL. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to authorize temporary closing of the right -hand southbound lane of River Road from Gregory Street to the Maryville Academy entrance, and from Hopi Lane to Kensington Road, from 10:00 a.m. to 11:30 a.m., Sunday, September 14, 1997, to permit Maryville Academy to hold their Third Annual Oktoberfest 8 -K Run and 2 -Mile Walk, proof of insurance naming City as additional insured has been received, and City Clerk be authorized to submit necessary document to Illinois Department of Transportation; and further recommend to adopt Resolution R- 30 -97, A RESOLUTION ACKNOWLEDGING MARYVILLE ACADEMY'S OKTOBERFEST 8 -K RUN AND 2 -MILE WALK, TO BE HELD ON SEPTEMBER 14, 1997, AND AUTHORIZING THE CLOSING OFF OF THE RIGHT HAND SOUTHBOUND LANE OF RIVER ROAD, FROM GREGORY STREET TO THE MARYVILLE ENTRANCE, AND THE SOUTHBOUND RIGHT HAND LANE OF RIVER ROAD, FROM HOPI LANE TO KENSINGTON, FOR THE 8 -K RUN. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to grant request for Variation to Section 515.0 of the Building Code to permit reconstruction of existing patio that would extend 18' from the building foundation (Code permits patios to extend 15' from the building foundation), and have a total area of 558 sq. ft. (Code requires patio areas to not exceed 344 sq. ft.), on property located at 1555 Marshall Drive. Motion declared carried as approved unanimously under Consent Agenda. PATIO VARIATION/ 680 LONGFORD: Consent Agenda BID AWARD/ CANOPY AREA LIGHTING: Consent Agenda BID AWARD/ SKID STEER LOADER W/ GRINDER: Consent Agenda ADVERTISING FOR BIDS: Consent Agenda APPOINTMENTS: Consent Agenda ORDINANCE M -49 -97 WAGE ADJUST./ NON -UNION EMPLOYEES: Consent Agenda ORDINANCE M -41 -97 - AS AMENDED/ WATER SYSTEM AMENDMENTS: Consent Agenda PAGE FIVE 199. 7/7/97 Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to grant request for Variation to Section 515.0 of the Building Code to permit construction of a new patio that would extend at least 20.73' from the building foundation (Code permits patios to extend 15' from the building foundation), and have a total area of approximately 549 sq. ft. (Code requires patio areas to not exceed 344 sq. ft.), on property located at 680 Longford drive. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to award bid for Installation of New Lighting for the Civic Center Canopy Area to the lowest bidder to meet specifications, Ridgewood Engineering, Inc., 9630 W. Irving Park Road, Schiller Park, IL 60176, in the total bid amount of $5,484 /Building and Grounds Funds. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation to award bid for One (1) Skid Steer Loader with Grinder Attachment to the lowest bidder, Atlas Bobcat, Inc., 5050 N. River Road, Schiller Park, IL 60176, in the total bid amount of $34,095.60 /General Fund C.E.R.F. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to concur with Staff recommendation that City Clerk be authorized to advertise for bids for Four (4) New Tow - Behind Leaf Loaders, returnable by 3:00 p.m., Friday, July 25, 1997. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to approve Mayoral reappointments to the DES PLAINES LIBRARY BOARD as follows: Susan Burrows, Sarah McConnell and John Scarsi, all terms to expire June 30, 2000. Motion declared carried as approved unanimously under Consent Agenda. Moved by Higgason, seconded by Arredia, to place on First Reading Ordinance M- 49 -97, AN ORDINANCE AMENDING SCHEDULE III -A NON- UNIONIZED "CLERICAL, ACCOUNTING AND MISCELLANEOUS GROUP," SCHEDULE IV "SUPERVISORY AND ADMINISTRATIVE GROUP," SCHEDULE V -A NON - UNIONIZED "TECHNICAL, ENGINEERING AND INSPECTION GROUP," AND SCHEDULE VI -A "LABOR /TRADES- SUPERVISORY GROUP," OF SECTION 1 -15 -4 "CLASSIFICATION PLAN TO THE CITY SERVICE," OF CHAPTER 15, TITLE I, OF THE CITY CODE OF DES PLAINES, TO REFLECT A 3.5% INCREASE EFFECTIVE MAY 1, 1997 TO APRIL 30, 1998. Motion declared carried as approved unanimously under Consent Agenda. Moved by Christiansen, seconded by Elstner, to advance to Second Reading and adopt Ordinance M- 49 -97. Upon roll call, the vote was: AYES: 8- Beauvais, Christiansen, Elstner, Higgason, Brookman, Sarlo, Smith, Arredia NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Higgason, seconded by Arredia, to adopt Ordinance M- 41 -97, AN ORDINANCE AMENDING SECTIONS 3 -4- 7(J), (L), (M), (N), (0), (P), (Q), (R), (S), AND (T); 3 -4 -16, 3 -4 -18, 3- 4- 20(C), OF CHAPTER 4 "WATER DEPARTMENT," TITLE III, OF THE CITY CODE OF DES PLAINES, AND ADDING THERETO A NEW SECTION 3 -4 -25 "MAINTENANCE OF METER BOXES /VAULTS." Motion declared carried as approved unanimously under Consent Agenda. PAGE SIX 200. 7/7/97 ORDINANCE Moved by Higgason, seconded by Arredia, to adopt Z -9 -97 Ordinance Z -9 -97, AN ORDINANCE GRANTING A SPECIAL USE SPEC. USE & PERMIT PURSUANT TO ARTICLE 8 OF THE CITY OF DES PLAINES VARIATION/ ZONING ORDINANCE, TO ALLOW FOR THE EXPANSION OF A VEHICLE 1529 SALES FACILITY IN A C -2 COMMERCIAL ZONING DISTRICT AND RAND RD.: A VARIATION TO SECTION 4.2.5.1 OF THE ZONING ORDINANCE Consent TO PERMIT THE CONSTRUCTION OF A BUILDING ADDITION 14.50 Agenda FEET FROM THE REAR PROPERTY LINE INSTEAD OF THE REQUIRED 21.58 FEET ON THE PROPERTY COMMONLY KNOWN AS 1529 RAND ROAD (CASE NO. 97- 17 -SU). Motion declared carried as approved unanimously under Consent Agenda. Mayor Paul W. Jung declared that the City Council was now resolved into a Committee of the Whole ENGINEERING - Alderman Elstner, Chair ENGINEER. Moved by Smith, seconded by Sarlo, to concur with Staff CONSULTING recommendation and recommend to the City Council to SERVICES/ accept proposal from McDonough Associates, 180 N. Stetson OAKTON ST.: Avenue, Chicago, IL 60601, to perform engineering services for Phase I Design Report and Phase II Plans and Specifications for the reconstruction and jurisdictional transfer of Oakton Street (approved by the City Council on December 1, 1996), in the amount of $139,780.84/ General Improvement Fund, with reimbursement from Illinois Department of Transportation (IDOT) in the amount of $69,890.42 (50 %). Motion declared carried. FINANCE & ADMINISTRATION - Alderman Christiansen, Chair WARRANT Moved by Sarlo, seconded by Smith, to concur with Staff REGISTER: recommendation and recommend to the City Council approval of July 7, 1997 Warrant Register, in the amount of $2,400,475.53; and further recommend that Resolution R- 31-97 be adopted at appropriate time this evening. Motion declared carried. Alderman Elstner abstained (conflict of interest). Mayor Paul W. Jung assumed the chair, and declared the City Council back in session. ORDINANCE Alderman Brookman stated that she is opposed to charging M -42 -97 - residents for special branch pickups; there could be many AS AMENDED/ reasons for people missing their regular pickup date; BRANCH- let's do it for a year with no charge, keep a record of BRUSH all the requests and then review it again. PICKUP: Moved by Elstner, seconded by Beauvais, to delete Section 8 -4 -9.1 - "BRANCH /BRUSH PICKUPS: Special Branch Pickup (unbundled branches)" of Ordinance M- 42 -97, and adopt said ordinance as amended, AN ORDINANCE AMENDING SECTION 8 -4 -9 "BRANCH /BRUSH PICKUPS" OF CHAPTER 4 "GARBAGE, YARD WASTE AND COMPOSTING," OF TITLE VIII, OF THE CITY CODE OF DES PLAINES, IN ITS ENTIRETY. Upon roll call, the vote was: AYES: 6- Beauvais, Christiansen, Elstner, Higgason, Sarlo, Smith NAYS: 2- Brookman, Arredia ABSENT: 0 -None Motion declared carried. PAGE SEVEN 201. 7/7/97 SPEED STUDY Moved by Elstner, seconded by Christiansen, to concur FOR with recommendation of Committee of the Whole held June RESIDENTIAL 23, 1997, that a consultant be hired to conduct a 24 -hour STREETS: speed study in eight (8) zones (one in each Ward) to determine what the posted speed limit should be on residential streets throughout the City, at a cost not - to- exceed $2,000; Director of Public Works be authorized to install speed limit signs and posts at a cost not -to- exceed $4,000 for materials; and the City Attorney be authorized to draft necessary ordinance. Upon roll call, the vote was: AYES: 7- Beauvais, Christiansen, Elstner, Higgason, Brookman, Smith, Arredia NAYS: 1 -Sarlo ABSENT: 0 - None Motion declared carried. ENGINEER. Moved by Elstner, seconded by Christiansen, to concur CONSULTING with recommendation of Committee of the Whole to accept SERVICES/ proposal from McDonough Associates, 180 N. Stetson OAKTON ST.: Avenue, Chicago, IL 60601, to perform engineering services for Phase I Design Report and Phase II Plans and Specifications for the reconstruction and jurisdictional transfer of Oakton Street (approved by the City Council on December 1, 1996), in the amount of $139,780.84/ General Improvement Fund, with reimbursement from • Illinois Department of Transportation (IDOT) in the amount of $69,890.42 (50 %). Upon roll call, the vote was: AYES: 8- Beauvais, Christiansen, Elstner, Higgason, Brookman, Sarlo, Smith, Arredia NAYS: 0 -None ABSENT: 0 - None Motion declared carried. WARRANT Moved by Christiansen, seconded by Elstner, to concur REGISTER: with recommendation of Committee of the Whole to adopt Resolution R- 31 -97, BE IT RESOLVED BY THE CITY COUNCIL Resolution OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE R -31 -97 DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $2,400,475.53. Upon roll call, the vote was: AYES: 7- Beauvais, Christiansen, Higgason, Brookman, Sarlo, Smith, Arredia NAYS: 0 -None ABSENT: 0 - None ABSTAIN:1- Elstner (conflict of interest) Motion declared carried. EXECUTIVE Moved by Higgason, seconded by Beauvais, to go into SESSION: Executive Session to discuss labor negotiations, report of City Liaison Ad Hoc Committee, pending litigation and acquisition of property. Upon roll call, the vote was: AYES: 8- Beauvais, Christiansen, Elstner, Higgason, Brookman, Sarlo, Smith, Arredia NAYS: 0 -None ABSENT: 0 - None Motion declared carried. City Council recessed at 9:04 p.m. City Council reconvened at 10:40 p.m. Roll call indicated the following aldermen present: Beauvais, Christiansen, Elstner, Higgason, Brookman, Sarlo, Smith, Arredia. LABOR Moved by Beauvais, seconded by Brookman, that Staff be NEGOTIATIONS/ authorized to proceed with negotiations with MECCA MECCA: (Public Works Union) as directed in Executive Session. Motion declared carried. 1 1 1 PAGE EIGHT 202. 7/7/97 ADJOURNMENT: Moved by Beauvais, seconded by Elstner, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 10:41 p.m. APPROVED BY ME THIS �Zn DAY Paul W Jung, MAYOR , 1997 Donna McAllister, CMC /AAE - CITY CLERK