03/21/2016
Monday, March 21, 2016
Closed Session – 6:00 p.m.
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
CLOSED SESSION (material to be sent under separate cover)
COLLECTIVE BARGAINING
PERSONNEL – CITY MANAGER REVIEW
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PRESENTATION
LIFE SAVING AWARD – OFFICER HARRISON AND SERGEANT DVORAK
PUBLIC HEARING
SUBSTANTIAL AMENDMENT OF PY 2015-2019
CONSOLIDATED PLAN/PY 2015 ACTION PLAN
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
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CONSENT AGENDA
1. Approve Professional Services Agreement with V3 Companies of Illinois, Ltd., 7325 Janes Avenue,
Woodridge, IL in the Not-to-Exceed Amount of $142,355.00 (Task Order 5 under the Master Contract) for
Purposes of Engineering Services and Conducting the S-Curve Pedestrian/Bike Underpass Feasibility Study.
Budgeted Funds – Capital Projects Fund.
1a. RESOLUTION R-55-16/S-Curve Pedestrian/Bike Underpass Feasibility Study
2. Award Bid for Repair and Utility Location of Street Lights and Underground Wiring to H&H Electric, 2830
Commerce Street, Franklin Park, IL. Budgeted Funds – Street/Grounds Maintenance Division/Repairs &
Maintenance - $25,000 and TIF #1 - $20,000
2a. RESOLUTION R-56-16/Bid Award for Repair and Utility Location of Street Lights and Underground Wiring
3. Award Bid for the 2016 Purchase of Hot Mix Asphalt to Arrow Road Construction Company, 3401 S. Busse
Road, Mt. Prospect, IL in the Not-to-Exceed Amount of $170,000. Budgeted Funds – Street Maintenance
Supplies/Street R&M - $100,000 and Capital Projects Supplies/Capital Maintenance Account - $70,000.
3a. RESOLUTION R-57-16/Bid Award for 2016 Hot Mix Asphalt Purchase
4. Approve Professional Services Master Contract for the Purposes of Leak Detection, Valve Assessment, and
Fire Flow Testing Services with M.E. Simpson Co., Inc., 3406 Enterprise Avenue, Valparaiso, IN. No Cost
Associated with Master Contract – Work Performed will Require Separate Task Orders and Follow Pricing
Schedule in Master Contract.
4a. RESOLUTION R-59-16/Master Contract with M.E. Simpson Co. Inc.
5. Approve Collective Bargaining Agreement with the Metropolitan Alliance of Police (MAP), Des Plaines
Command Chapter No. 241
5a. RESOLUTION R-60-16/MAP 241 Collective Bargaining Agreement
6. Authorize City Clerk to Advertise for Bid 2016 Concrete Improvements – MFT-16-00000-01-GM
7. Authorize City Clerk to Advertise for Bid 2016 CIP Street & Utility Improvements – Contract A
8. Authorize City Clerk to Advertise for Bid 2016 CIP Street & Utility Improvements – Contract B
9. Minutes/Regular Meeting – February 16, 2016 (deferred from March 7, 2016 City Council Agenda)
10. Minutes/Regular Meeting – March 7, 2016
END OF CONSENT AGENDA
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COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION – Alderman Don Smith, Chair
a. Warrant Register in the Amount of $5,311,840.27 – RESOLUTION R-58-16
2. COMMUNITY DEVELOPMENT – Alderman Mike Charewicz, Chair
a. Map Amendment and Conditional Use Permit for Commercial School at 1870 Busse Highway, Case
#16-003-MAP-CU, 1st Ward – ORDINANCE Z-5-16
b. An Ordinance Amending the Zoning Ordinance of 1988 to Permit Breweries and Distilleries with
Accessory Taverns and Restaurants (Case #15-068-TA) – ORDINANCE Z-6-16 and An Ordinance
Amending the City Code’s Liquor Control Regulations to Allow Brewpubs, Breweries, and Distilleries
to Obtain Licenses to Sell Liquor – ORDINANCE M-11-16
c. An Ordinance Amending the Liquor License Regulations to Permit Public Entities to Serve Alcohol on
Premises – ORDINANCE M-10-16
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER “NEW BUSINESS”
UNFINISHED BUSINESS
1. a. SECOND READING – ORDINANCE M-9-16/Approve Ordinance Amending Section 5 of Chapter 7
of Title 1 of the City Code Regarding Elected Official Salaries and Compensation
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-58-16/Warrant Register in the amount of $5,311,840.27
2. a. ORDINANCE Z-5-16/Approve Map Amendment and Conditional Use Permit for Commercial School
at 1870 Busse Highway, Case #16-003-MAP-CU, 1st Ward
b. ORDINANCE Z-6-16/Approve Ordinance Amending the Zoning Ordinance of 1988 to Permit
Breweries and Distilleries with Accessory Taverns and Restaurants (Case #15-068-TA) and An
Ordinance Amending the City Code’s Liquor Control Regulations to Allow Brewpubs, Breweries, and
Distilleries to Obtain Licenses to Sell Liquor – ORDINANCE M-11-16
c. ORDINANCE M-10-16/Approve Ordinance Amending the Liquor License Regulations to Permit
Public Entities to Serve Alcohol on Premises
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MANAGER’S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these
persons.
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: March 10, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
George Sakas, AICP, Community and Economic Development Director
From: Lauren Pruss, AICP, Economic Development Coordinator
Davorka Kirincic, AICP, Associate Planner / CDBG Administrator
Subject: Public Hearing on the Substantial Amendment to Consolidated Plan and Action Plan based on
joining Cook County HOME Consortium
Issue: In accordance with the U.S. Department of Housing and Urban Development (HUD) HOME
Investment Partnerships Program regulatory guidance, the City of Des Plaines elected to join local Cook
County HOME Consortium adopting Resolution R-95-15 on May 18, 2015. As a result, the City of Des
Plaines will coordinate its planning and reporting with Cook County. The City will be a participating
community in the Cook County Consolidated Plan, and the City of Des Plaines will terminate its separate
2015 - 2019 Consolidated Plan as of September 30, 2016.
Analysis: The City Council’s approval to participate in the HOME Consortium increases the amount of
funding distributed to the HOME Consortium and provides additional HOME benefits to the City. The City
has been directed by Cook County that this action requires the City to amend the existing Consolidated Plan
and Annual Action Plan to identify this change which is considered a substantial amendment (Attachment 2).
The City of Des Plaines will continue to plan, draft and approve Annual Action Plans, Comprehensive Annual
Performance and Evaluation Reports (CAPER), financial reports, etc. as required by HUD. However, certain
plans and reports, including the City’s Annual Action Plans, will be submitted to Cook County which will
then submit them to U.S. Department of Housing and Urban Development (HUD) along with the County’s
own plans and documents.
In accordance with the City’s Public Participation Plan, all substantial amendments to the CDBG Consolidated
and Action Plan must be approved by the City Council. The City published a legal notice for substantial
amendment in Des Plaines Journal on March 4, 2016 for public comment.
Recommendation: No action is necessary tonight other than holding the Public Hearing. The public comment
period closes on Aril 25, 2016. Consideration of the proposed amendment is scheduled for City Council on
May 2, 2016.
MEMORANDUM
Page 1 of 5
Attachments:
Attachment 1: Legal Notice
Attachment 2: Draft Substantial Amendment
Page 2 of 5
LEGAL NOTICE
SUBSTANTIAL AMENDMENT
Des Plaines 2015 – 2019 Consolidated Plan
and 2015 Annual Action Plan
The City of Des Plaines proposes to amend its 2015 – 2019 Consolidated Plan and 2015 Annual
Action Plan as follows:
1. As a result of the City of Des Plaines having joined the Cook County HOME Consortium,
the City of Des Plaines will coordinate its planning and reporting with Cook County. The
City will be a participating community in the Cook County Consolidated Plan, and the City
of Des Plaines’ 2015-2019 will terminate its separate 2015 – 2019 Consolidated Plan as of
September 30, 2016.
2. The City of Des Plaines will continue to plan, draft and approve Annual Action Plans,
Comprehensive Annual Performance and Evaluation Reports (CAPER), financial reports,
etc. as required by HUD. However, certain plans and reports, including the City’s Annual
Action Plans, will be submitted to Cook County which will then submit them to U.S.
Department of Housing and Urban Development (HUD) along with the County’s own
plans and documents as well as the plans and documents of the other municipalities that
are participants in the Cook County HOME Consortium.
An important part of the process of developing the original 2015 – 2019 Consolidated Plan,
Annual Action Plans, and this Substantial Amendment is to allow citizen participation and input.
CITIZEN QUESTIONS AND COMMENTS
Citizens are invited and encouraged to submit written comments on the Substantial Amendment
to the Des Plaines 2015 – 2019 Consolidated Plan and 2015 Annual Action Plan
(Available March 4, 2016) during the public comment period beginning Monday, March 21, 2016
and ending Monday, April 25, 2016. A summary of all questions and concerns received will be
included in the final Substantial Amendment submitted to Council for adoption on May 2, 2016
and afterward send to the HUD. Copies of the draft will be available March 4, 2016 at:
Des Plaines Civic Center
Community and Economic Development (3rd Floor Counter)
1420 Miner St., Des Plaines, IL. 60016
Des Plaines Public Library (Information Desk)
1501 Ellinwood St., Des Plaines, IL. 60016
Attachment 1 Page 3 of 5
Personal copies can be obtained by contacting the CDBG Coordinator at (847) 391-5381 or online
at: www.desplaines.org/cdbglegalnotice
Written comments can be sent to the attention of the CDBG Coordinator at the Civic Center,
Community and Economic Development and will receive a written response within 15 days of
receipt. Citizens will also have the opportunity to present comments at the public meeting
described below.
PUBLIC HEARING
A public hearing on the Amendment of Consolidated Plan/Action Plan will be held by the City
Council at the following time and location:
Monday, March 21, 2016
7:00 p.m.
Des Plaines Civic Center
1420 Miner Street, Room 102
The City of Des Plaines encourages all interested persons, groups, and organizations to make
comments at this hearing. If requested a minimum of five (5) working days prior to the public
hearing, the City will attempt to make available foreign language and sign language interpreters
for non-English speaking and hearing impaired persons wishing to participate in the public
hearing.
Attachment 1 Page 4 of 5
Appendix - F
Draft Substantial Amendment
Consolidated Plan 164
OMB Control No: 2506-0117 (exp. 07/31/2015)
SUBSTANTIAL AMENDMENT
Des Plaines 2015 – 2019 Consolidated Plan
and 2015 Annual Action Plan
The City of Des Plaines proposes to amend its 2015 – 2019 Consolidated Plan and 2015
Annual Action Plan as follows:
1. As a result of the City of Des Plaines having joined the Cook County HOME Consortium,
the City of Des Plaines will coordinate its planning and reporting with Cook County. The
City will be a participating community in the Cook County Consolidated Plan, and the
City of Des Plaines’ 2015-2019 will terminate its separate 2015 – 2019 Consolidated Plan
as of September 30, 2016.
2. The City of Des Plaines will continue to plan, draft and approve Annual Action Plans,
Comprehensive Annual Performance and Evaluation Reports (CAPER), financial reports,
etc. as required by HUD. However, certain plans and reports, including the City’s Annual
Action Plans, will be submitted to Cook County which will then submit them to U.S.
Department of Housing and Urban Development (HUD) along with the County’s own
plans and documents as well as the plans and documents of the other municipalities
that are participants in the Cook County HOME Consortium.
Attachment 2 Page 5 of 5
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: March 3, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: S-Curve Ped/Bike Feasibility Study – Consultant Contract
Issue: A qualifications-based process was employed in selecting an engineering design consultant to conduct
an S-Curve Pedestrian/Bicycle Underpass Feasibility Study.
A pedestrian/bicycle underpass would remove a key barrier and provide safe access for pedestrian and bicycle
travel between downtown Des Plaines and areas west. The project would also provide a regional benefit,
removing a barrier in the envisioned 20-mile Northwest Highway Regional Bicycle Corridor connecting six
suburban transit-oriented downtown districts with the greater City of Chicago bike network.
Analysis: Proposal packages were received from seven companies. A committee consisting of Public Works
& Engineering and Community & Economic Development staff reviewed the proposals and narrowed the list
to what we determined to be the three most-qualified companies (Civiltech, TranSystems, and V3). Interviews
were then conducted with the teams from each of these three companies. In the end, the staff committee
agreed upon V3 Companies of Illinois as the best team for this project based upon their related experience,
assembled team, project approach, and our past positive experience in working with the company.
Recommendation: We recommend acceptance of the proposal from V3 Companies of Illinois. Ltd., 7325
Janes Avenue, Woodridge, IL 60517 in the not-to-exceed amount of $142,355.00 for engineering services for
conducting an S-Curve Pedestrian/Bicycle Feasibility Study. Source of funding would be budgeted Capital
Projects Funds.
Attachments:
Attachment 1 – Request for Proposal
Resolution R-55-16
Exhibit A – Master Contract
Exhibit B - Task Order No. 5 with Proposal
MEMORANDUM
Page 1 of 45
Public Works & Engineering
1420 Miner Street, Des Plaines, IL 60016
P: 847.391.5390 | W: desplaines.org October 20, 2015 Reference: Request for Proposal for Design Engineering Services
Northwest Highway S-Curve Ped-Bike Underpass Feasibility Study
A. Introduction and Overview The City of Des Plaines is inviting qualified firms to submit proposals for a feasibility study of constructing a pedestrian/bicycle culvert underpass and connecting sidepath at the Northwest Highway “S-Curve” railroad crossing. Under existing conditions, Northwest Highway (US Route 14) descends beneath a 1930’s timber railroad bridge that carries the crossing of two major rail lines – the Union Pacific-Milwaukee rail line and the Canadian National rail line. The location is further complicated by the presence of the Union Pacific-Northwest line to the immediate south of the bridge crossing. In 2002 a feasibility study was performed to evaluate the potential to straighten Northwest Highway and replace the timber railroad structure at this location. The feasibility study also evaluated the potential to further grade separate of one of the railroad lines to eliminate rail congestion at this location. The Illinois Department of Transportation, the City and the railroads were involved with this study. While feasible from an engineering standpoint, the projects were prohibitively expensive with insufficient benefit. So there is no current prospect for these full bridge replacement projects. Furthermore, in the wake of issues with objects falling from the timber bridge onto traffic below, the railroads invested in excess of a million dollars to improve the structure and do not have any plans for replacement of the structure. Given the horizontal and vertical curvature of the roadway, combined with a lack of shoulder space, pedestrian and bicycle travel through the crossing is not currently feasible. However, due to demand and a lack of convenient detours, bicycles have been observed through the underpass and pedestrians have reportedly trespassed along/across the tracks in order to traverse the area. This proposed underpass would remove a key barrier and provide safe access for pedestrian and bicycle travel between downtown Des Plaines and areas west. The project would also provide a regional benefit, removing a barrier in the envisioned 20-mile Northwest Highway Regional Bicycle Corridor connecting six suburban transit-oriented downtown districts with the greater City of Chicago Bike Network. The feasibility study for the Northwest Highway S-Curve Ped-Bike Underpass is anticipated to include but not be limited to: coordination with the railroads and with IDOT; preliminary structural evaluation of the existing railroad structure for a potential culvert underpass, review and topographic survey of the proposed alignment; coordination with utilities with regard to conflicts; evaluation of potential alternatives and estimates of cost for the alternatives. However, the actual scope will be worked out with the selected engineering firm.
Attachment 1 Page 2 of 45
Request for Proposals Page 2 of 4
Des Plaines – NW Hwy S-Curve Ped-Bike Underpass Feasibility Study
Since the underpass will not work in isolation, the study is to include the provision of sidepath through the length of the S-curve. The anticipated project limits will be Western Avenue at the east, and the Dayton Freight/PACE Bus driveways at the west. Throughout planning discussions, the north side of Northwest Highway has been envisioned as the most feasible for the underpass and for connecting to the existing street/sidewalk network. However, this is also open to change if the study suggests otherwise.
Attachment 1 Page 3 of 45
Request for Proposals Page 3 of 4
Des Plaines – NW Hwy S-Curve Ped-Bike Underpass Feasibility Study
B. Submission Requirements Responses to this RFP should include the following:
1. Firm Description
2. History of the Firm
3. Detailed listing of work on similar projects
4. Project Approach and Timeline
5. Key Individual Resumes of the individuals to be assigned to the project
6. List and Qualifications of Sub consultants (i.e., Landscape Architect, Lighting, etc.)
7. Organizational Structure of Project Team
8. IDOT Consultant Prequalification
9. Professional References (at least 3)
C. Submission Deadline Proposals must be submitted no later than 4:30 pm on Friday, November 20, 2015. Proposals are to be submitted in electronic format (.pdf preferred) to the following email address with the following subject line:
Engineering@desplaines.org Subject line: Des Plaines – RFP - NW Hwy S-Curve Ped-Bike Underpass Feasibility Study The City email system will accept in excess of 10MB per email. If file size is an issue please contact us to arrange for alternate means of transferring the file. We will send you a confirmation response to your email, verifying that it was received. Note that the response is not automatic and so it will not be immediate. No hardcopies need to be submitted.
D. Selection Process The Consultant selection process will involve an evaluation and ranking of the RFP by the City with reference to, but not limited to, the following selection criteria: 1. The professional and technical competence and related experience of the firm, including the Project Manager and other key project participants, in organizing and completing similar pedestrian/bicycle projects. 2. Experience in working with railroads since the feasibility of any facility will be dependent upon their participation. Successful experience in working with the Union Pacific and/or the Canadian National/Wisconsin Central Railroads will be particularly valued. 3. Sufficient staff resources to be able to complete the project design in a timely manner. 4. The reputation of the firm or organization based on references. Depending upon the results of the initial selection process, interviews may or may not be conducted with the top-ranked firms. The goal will be to award a contract in early 2016, with work to begin thereafter.
Attachment 1 Page 4 of 45
Request for Proposals Page 4 of 4
Des Plaines – NW Hwy S-Curve Ped-Bike Underpass Feasibility Study
E. Contact for Inquiries Regarding this Request Questions and/or comments regarding this request can be directed to: Derek Peebles, P.E. 847-391-5389 dpeebles@desplaines.org
F. Other Background Information 1. US Route 14 at the Union Pacific and Wisconsin Central Railroad Crossings – Bridge Reconstruction Feasibility Study – June 2002 [pdf posted as part of this RFP package at www.desplaines.org/bids] 2. 2011 Active Transportation Plan - City of Des Plaines www.desplaines.org/bikenetwork 3. 2010 Regional Bicycle Plan - Northwest Municipal Conference www.nwmc-cog.org/Transportation/Bike-Planning.aspx 4. 2012 Northwest Highway Bicycle Facility Plan - Northwest Municipal Conference www.nwmc-cog.org/Transportation/Bike-Planning.aspx By: Timothy P. Oakley, P.E., CFM Director of Public Works and Engineering City of Des Plaines
Attachment 1 Page 5 of 45
CITY OF DES PLAINES
RESOLUTION R - 55 - 16
A RESOLUTION APPROVING TASK ORDER NO. 5 WITH
V3 COMPANIES OF ILLINOIS, LTD., FOR
PROFESSIONAL ENGINEERING SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on June 17, 2015, the City entered into a Master Contract with V3 Companies
of Illinois, Ltd. ("Consultant"), to perform certain engineering services for the City as such
services are needed over time, which Master Contract is attached to this Resolution as Exhibit A;
and
WHEREAS, the City desires to construct a pedestrian and bicycle underpass and sidepath
at the Northwest Highway “S-Curve” Railroad Crossing in the City (“Work”); and
WHEREAS, the City has appropriated funds for use by the Department of Public Works
and Engineering during the 2016 fiscal year for the procurement of a feasibility study related to
the Work (“Services”); and
WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code of the City of Des Plaines
and the City’s purchasing policy, the City Council has determined that the procurement of the
Services does not require competitive bidding because the Services require a high degree of
professional skill where the ability or fitness of the individual plays an important part; and
WHEREAS, the City sought proposals from qualified consultants for the performance of
the Services; and
WHEREAS, Consultant submitted a proposal in the not-to-exceed amount of $142,355 to
perform the Services; and
WHEREAS, the City has a satisfactory relationship with the Consultant, which has
satisfactorily performed engineering services for the City in the past; and
WHEREAS, the City desires to enter into Task Order No. 5 under the Master Contract for
the procurement of the Engineering Services from Consultant in the not-to-exceed amount of
$142,355 ("Task Order No. 5"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into Task Order No. 5 with Consultant;
Page 6 of 45
2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF TASK ORDER NO. 5. The City Council hereby
approves: (a) Task Order No. 5 in substantially the form attached to this Resolution as Exhibit B,
and in a final form to be approved by the General Counsel, and (b) performance of the Services by
Consultant pursuant to the terms of Task Order No. 5 and the Master Contract in the not-to-exceed
amount of $142,355.
SECTION 3: AUTHORIZATION TO EXECUTE TASK ORDER NO. 5. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, final Task Order No. 5 only after receipt by the City Clerk of at least one
executed copy of final Task Order No. 5 from Consultant; provided, however, that if the City Clerk
does not receive one executed copy of final Task Order No. 5 from Consultant within 60 days after
the date of adoption of this Resolution, then this authority to execute and seal final Task Order No.
5 shall, at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Task Order No 5 with V-3 Companies for S-Curve Ped-Bike Feasibility Study
#39751202_v2
Page 7 of 45
Master Contract
Between the City of Des Plaines
And V3 Companies of Illinois, Ltd.
For Professional Engineering Services
Exhibit A Page 8 of 45
Exhibit A Page 9 of 45
Exhibit A Page 10 of 45
Exhibit A Page 11 of 45
Exhibit A Page 12 of 45
Exhibit A Page 13 of 45
Exhibit A Page 14 of 45
Exhibit A Page 15 of 45
Exhibit A Page 16 of 45
Exhibit A Page 17 of 45
Exhibit A Page 18 of 45
Exhibit A Page 19 of 45
Exhibit A Page 20 of 45
Exhibit A Page 21 of 45
Exhibit A Page 22 of 45
Exhibit A Page 23 of 45
Exhibit A Page 24 of 45
Exhibit A Page 25 of 45
Exhibit A Page 26 of 45
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-1-
ATTACHMENT A
TASK ORDER
In accordance with Section 1.2 of the Master Contract dated ____________________, 20____
between the City of Des Plaines (the “City”) and Consultant Name (the “Consultant”), the
Parties agree to the following Task Number 5:
1. Contracted Services:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
2.Project Schedule (attach schedule if appropriate):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
3.Project Completion Date:
All Contracted Services must be completed on or before: ___________________, 20___.
4.Project Specific Pricing (if applicable):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
5. Additional Changes to the Master Contract (if applicable):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
[signature page follows]
S-Curve Pedestrian/Bicycle Feasibility Study (See Exhibit B)
Exhibit A Page 27 of 45
Exhibit A Page 28 of 45
Exhibit A Page 29 of 45
Exhibit A Page 30 of 45
Exhibit A Page 31 of 45
Exhibit A Page 32 of 45
TASK ORDER NO. 5
TO MASTER CONTRACT BETWEEN THE CITY OF DES PLAINES
AND V3 COMPANIES OF ILLINOIS, LTD.
FOR PROFESSIONAL ENGINEERING SERVICES
In accordance with Section 1.2 of the Master Contract dated June 17, 2015 between the City of
Des Plaines (the “City”) and V3 Companies of Illinois, Ltd., 7325 Janes Avenue, Woodridge, IL
60517 (the “Consultant”), the Parties agree to the following Task Number 5:
1. Contracted Services:
The Consultant will perform the services described in the "Scope of Services" set forth in
the “Proposal for Professional Services, S-Curve Pedestrian/Bicycle Feasibility Study, Task
Order #5,” submitted to the City, and dated March 3, 2016 ("Proposal").
2. Project Schedule (attach schedule if appropriate): Anticipated Schedule is included in
the attached proposal as Attachment 5.
3. Project Completion Date:
The Consultant will diligently and continuously prosecute the Services until their
completion.
4. Project Specific Pricing (if applicable):
In exchange for the Contracted Services, the Consultant will receive compensation on an
hourly rate basis plus reimbursable expenses, but in no event will the compensation paid to the
Consultant exceed $142,355.00, all as set forth in the Proposal under the section titled
"Professional Fee."
5. Additional Changes to the Master Contract (if applicable):
Not applicable.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Exhibit B Page 33 of 45
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works & Engineering _George Schober____________________
Name (Printed or Typed)
____________________, 2016 March 3, 2016
Date Date
If greater than, $2,500, the City Manager’s signature is required.
______________________________________
Signature
City Manager
____________________, 2016
Date
If greater than $20,000, the City Council must approve the Task Order in advance and the City
Manager's signature is required.
_______________________________________
Signature
City Manager
____________________, 2016
Date
#26478055_v1
Exhibit B Page 34 of 45
V3 COMPANIES • 7325 JANES AVENUE, WOODRIDGE, IL 60517 • PH: 630.724.9200 • FX: 630.724.9202 • V3CO.COM
VISIO, VERTERE, VIRTUTE … THE VISION TO TRANSFORM WITH EXCELLENCE
March 3, 2016
Derek Peebles, P.E.
Civil Engineer
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Re: Proposal for Professional Services
S-Curve Pedestrian/Bicycle Feasibility Study
Task Order #5
Dear Mr. Peebles:
V3 Companies of Illinois, Ltd. (V3) is pleased to submit this proposal to provide engineering
services to the City of Des Plaines.
Detailed work items for this project are included in Attachment 1 - Scope of Work for your
reference. Estimated costs necessary to complete each item are included as Attachment 2 –
Breakdown of Costs. Billing rates for the project will in in accordance with the Master Service
agreement and are included as Attachment 3 – V3 Companies 2015 Billing Rates. We have
also included our direct expense rate for this Work order at Attachment 4 – V3 Companies
Direct Expense Rates. The anticipate schedule for this Task Order is outline on Attachment 5
– Anticipated Project Timeline.
We appreciate the opportunity to present this proposal to the City. We are available to answer
any questions or to further expand upon this submittal. Please contact me by telephone at
(630) 291-0064 or by email at gschober@v3co.com to provide clarifications or additional
information regarding the services that we can offer the City on this project.
Sincerely,
V3 COMPANIES OF ILLINOIS, LTD.
George J. Schober, P.E.
Senior Project Manager
GJS/gjs
Attachments
Exhibit B Page 35 of 45
Task 1 – Project Kickoff and Early Coordination
V3 will collect existing conditions information for the study area including, available contours and topo surveys, right of
way and property information, floodplain mapping, wetland delineations and mapping, environmental incident locations,
utility data and record drawings for the roadways, sidewalks, bridges and other facilities that could potentially be
impacted by any of the alternatives. All of the information will be compiled into a single CADD drawing for use in
developing and evaluating alternatives.
A kickoff meeting will be held with the City staff and the stakeholders. The first hour of the meeting will be held with
the City staff only and will focus on the administration and goals of the project from the City’s perspective. The second
half of the meeting will include all of the stakeholders. We will review the project goals and brainstorm regarding the
project goals, alternatives analysis criteria. We anticipate that the following agencies and stakeholders will be involved:
• Des Plaines Bike and Pedestrian Advisory Committee
• Pace
• Metra
• Union Pacific (UP) Railroad
• Canadian National (CN) Railroad
• Canadian Pacific (CP) Railroad (if necessary)
• City of Des Plaines (CoDP)
• Commonwealth Edison (ComEd)
• Illinois Department of Transportation (IDOT)
At this meeting we will also review the alternatives that we have presented below as well as any other potential
alternatives that we identify subsequent to the submittal of this proposal. We will also discuss and review the goals of
the project to educate and develop a consensus within the stakeholder group. A detailed list of goals and set of
evaluation criteria will also be developed through coordination with the Stakeholders (The fee for stakeholder meetings is
included in Task 7)
Task 2 – Alternative Development
Since it may be difficult and/or costly to provide a crossing beneath the existing Northwest Highway Bridge Structure,
we recommend exploring multiple alternatives to determine which alternative will be the most cost effective. We have
outlined a few potential alternatives below for consideration. Since some of the alternatives will have sub alternatives
(such as an over or under rail alternative), we will evaluate each alternative in discrete segments so that we can easily
compare and contrast different combinations of segments with the stakeholder group. We have attached Exhibit 1 –
Potential Alternative Path Locations, to illustrates the alternatives that we suggest for consideration as part of this
project.
The segments that we will evaluate may include:
Segments of Alternative 1
A. Trail along Northwest Highway - Pace driveway to CN Line
B. Crossing beneath existing bridge structure of the CN Line
C. Trail along Northwest Highway - CN Rail Line and the UP Milwaukee Line
D. Crossing Beneath existing bridge structure UP Milwaukee Line
E. Trail along Northwest Highway - UP Milwaukee Line to Western Avenue
Exhibit B Page 36 of 45
Segments of Alternative 1A
A. Trail along Northwest Highway - Pace driveway to CN Line
B. Crossing of the CN Line at grade
C. Trail along Northwest Highway - CN Rail Line and the UP Milwaukee Line
D. Crossing of the UP Milwaukee Line at grade
E. Trail along Northwest Highway - UP Milwaukee Line to Western Avenue
Segments of Alternative 1B
A. Trail along Northwest Highway - Pace driveway to CN Line
B. Crossing of the CN Line with new bridge structure over the CN Line
C. Trail along Northwest Highway - CN Rail Line and the UP Milwaukee Line
D. Crossing of the UP Milwaukee Line with new bridge structure over the UP Milwaukee Line
E. Trail along Northwest Highway - UP Milwaukee Line to Western Avenue
Segments of Alternative 2
A. Trail along the south side of Weller Creek - Northwest Highway to CN Line
B. Crossing beneath the CN at existing Weller Creek Structure
C. Trail Along the west side of ComEd Property - Weller Creek to Northwest Highway
Segments of Alternative 3
A. Trail along the south side of Seegers Road - Northwest Highway to east of the CN Line
B. Trail along the south side of Seegers Road - East of the CN Line to Rand Road
C. Trail along the south side of Rand Road - Seegers Road to west of Campground Road
D. Trail along east edge of ComEd Facility - Rand Road to the UP Milwaukee Line
E. Trail grade separation over the UP Milwaukee Line
F. Trail grade separation beneath the UP Milwaukee Line
G. Trail in vacant parcel on Western Avenue - UP Milwaukee Line to Sidewalk on Western Avenue
H. Improvements to Sidewalk on Western Avenue - Harding Avenue to Northwest Highway
I. Trail along the west side of ComEd Property - Seegers Road to Weller Creek
J. Trail Crossing over Weller Creek
Segments of Alternative 4
A. Trail along the east side of the CN Line from Seegers Road to Weller Creek
B. Bridge over Weller Creek
Exhibit B Page 37 of 45
Segments of Alternative 5
A. Trail along the north side of the UP Northwest Line - Pace driveway to the UP Milwaukee Line
B. Trail along the north side of the UP Northwest Line - UP Milwaukee Line grade separation
C. Trail along the north side of the UP Northwest Line - UP Milwaukee Line to the CN Line
D. Trail along the north side of the UP Northwest Line - CN Line grade separation
E. Trail along the north side of the UP Northwest Line - CN Line to Western Avenue
Task 3 – Alternative Evaluation
Once the alternatives have been identified, we will perform a critical flaw evaluation to determine if each of the
alternatives identified meet all of the goals of the Project. Alternatives that do not meet all of the Project goals (as
determined during Task 1) will be dropped from further consideration. Each of the alternatives that pass the critical flaw
evaluation will be developed and reviewed to determine the advantages and impacts along with the costs for each
alternative. Each of the alternatives will be ranked based on an objective set of criteria that will be developed during the
initial stakeholder meeting. The criteria may include:
• Path Length
• Meets AASHTO guidelines
• Meets PROWAG guidelines
• Wetland Impacts
• Floodplain Impacts
• Stormwater Impacts
• Property Impacts
• Potential Maintenance costs
• Cost
Task 4 – Draft Report Preparation
A draft report will be prepared which presents the layout and cross sections for each of the proposed alternatives and a
summary of the advantages and impacts of each. The draft report will be distributed to the stakeholder group for their
review in advance of a second meeting with the stakeholders.
At the second stakeholder meeting, V3 will present each of the alternatives that were developed and collect feedback
from the group regarding the advantages or impacts that were not identified in the draft report. The rankings and the
report will then be updated to reflect the feedback received at the second stakeholder meeting and the report will be
redistributed. (The fee for stakeholder meetings is included in Task 7)
The report is anticipated to include the following sections and Exhibits:
• Introduction to the Project
• Alternative Development
• Evaluation & Costs
• Preferred Alternative
• Recommendations
• Conclusions
• Exhibits
Exhibit B Page 38 of 45
o Project Location Map
o Alternative Alignments
o Alternative Path Typical Cross Sections
o Rail Crossing (Bridge or Tunnel) Typical Sections
o Cost Opinions of Alternatives
Task 5 – Development of Preferred Alternative
Based on the final rankings and feedback from the stakeholders, a preferred alternative will be selected and developed to
a point that all impacts, property acquisition and all associated costs can be identified in detail. A detailed layout plan,
typical cross sections, and cross sections will be prepared along with a detailed quantity take off for all major items of
the proposed work.
Once the preferred alternative has been developed, we will organize and hold a third meeting with the stakeholder
group to present the preferred alternative and its costs. We will discuss any impacts to property and all necessary
property acquisition and permits that will be required for its implementation. We will encourage feedback from the
stakeholder group and any issues uncovered during this meeting will be addressed prior to issuing a final report. (The
fee for stakeholder meetings is included in Task 7)
Task 6 – Final Report
Upon the completion of the third stakeholder meeting, we will compile all of the information regarding the results of the
study into a final report document. The final report will be distributed to the stakeholder group for a final review and
approval.
Task 7 – Coordination, Meetings, Project Administration & Quality Assurance
V3 will organize, prepare for and hold the following meetings (also listed above):
1. Initial Stakeholder Meeting (1 each)
2. Alternative Development Stakeholder Meeting (1 each)
3. Preferred Alternative Stakeholder Meeting (1 each)
4. Engineering Committee Meeting (1 each)
5. City Council Meeting (1 each)
6. City Staff Meetings (3 each)
7. Public Involvement Event (1 each)
In addition, V3 will make one presentation of the findings of the feasibility study to the City of DesPlaines City Council
upon completion of the study.
V3 will also coordinate with the various funding agencies and provide guidance to the City regarding applicable funding
sources for his project.
We will develop a project specific quality assurance plan for this project which will be executed by senior staff. This plan
will include independent quality assurance reviews of all designs, cost opinions and reports produced for this study.
V3 will provide regular feedback to the City’s staff regarding the progress of this project and will invoice the project on
a monthly basis.
Exhibit B Page 39 of 45
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1 Project Kickoff and Early Coordination 8 0 4 0 0 6 0 9 8 0 0 4 4 0 500.00$ 43 5,150.00$
Data Collection 4 2 1 4 4 4
Develop Detailed Project Goals 4 2 4 2
Develop Detailed Alternative Analysis Criteria Matrix 4 2 4 2
2 Alternative Development 12 12 40 0 36 0 0 24 24 40 64 48 0 0 250.00$ 300 33,370.00$
Develop Alterantives and Prepare Preliminary Designs 8 8 8 40 40
Develop rail Crossing Alterantive Designs (Tunneling)12 12 40 36 4 8
Develop rail Crossing Alterantive Designs (Bridge Structures)4 8 32 8 8
Perform Critical Flaw Analysis 8 16
3 Alternative Analysis 16 16 24 80 0 0 0 20 16 16 64 40 0 0 250.00$ 292 34,026.00$
Analyze each alternative based on the criteria Developed
during Task 1 16 16 24 16 8 8 40 16
Prepare Concept Level Alternative Cost Opinions 80 4 8 8 24 24
4 Draft Report Preparation 8 8 32 0 36 8 0 20 8 0 32 0 16 0 500.00$ 168 19,364.00$
Develop / Format Report Exhibits 4 4 16 36 4 16 16
Write Alternative Development and Analysis Sections of the
Report 4 4 16 8 16 8 16
5 Development of Preferred Alternative 4 0 8 8 0 0 0 8 0 0 16 20 8 0 250.00$ 72 8,250.00$
Update Designs based on feedback from Stakeholders 4 8 4 8 12 8
Update Cost Opinions 8 4 8 8
6 Final Report 6 0 10 0 4 12 0 20 0 0 8 0 8 0 1,000.00$ 68 9,526.00$
Update Report Exhibits based on Stakeholder Feedback 2 4 4 4 8 4 4
Update Report -Write Prefered Alternative, Recommendation
and Conculsions sections, update report based on Alternative
Design Changes 4 6 8 12 4 4
7
Coordination,Meetings,Project Administration &Quality
Assurance 12 0 0 0 0 0 16 52 0 0 28 0 10 0 1,000.00$ 118 20,224.00$
Kickoff meeting and Initial Stakeholder Coordination (1 Each)4 4 4 1,988.00$
Stakeholder Meetings (2 Each)8 8 8 4 4,256.00$
Staff hour Estimate By firm and Staff Title
Direct Costs
(Outside
Consultants,P
rinting
/Mileage)
Total By Task
Hatch Mott MacDonald V3 Companies
Task
Exhibit B Page 40 of 45
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Direct Costs
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Total By Task
Hatch Mott MacDonald V3 Companies
Task
Public Involvement Event (1 Each)4 4 4 1,480.00$
City Council Meeting (1 Each)4 4 2 1,340.00$
Engineering Committee Meeting (1 Each)4 4
City Staff Meetings (3 Each)12 4 2,720.00$
Project Administration 16 3,040.00$
Quality Assurance Reviews 16 3,200.00$
-$
Total Project Estimated Cost 66 36 118 88 76 26 16 153 56 56 212 112 46 0 1,875.00$ 1061 138,675.00$
Optional Services
Pick-up survey at Tunnel & Bridge Locations 16 32 48 3,680.00$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 16 32 -$ 48 3,680.00$
Subtotal (hours):66 36 118 88 76 26 16 153 56 56 212 112 62 32
Avg Hourly Billing Rate $197.00 $185.00 $96.00 $113.00 $106.00 $60.00 $200.00 $190.00 $190.00 $130.00 $110.00 $85.00 $70.00 $80.00
Total:$13,002 $6,660 $11,328 $9,944 $8,056 $1,560 $3,200 $29,070 $10,640 $7,280 $23,320 $9,520 $4,340 $2,560
$1,875.00
Salary Cost $140,480.00
Direct Costs $1,875.00
Total Cost $142,355.00
$48,990 $91,490.00
Exhibit B Page 41 of 45
Exhibit B Page 42 of 45
ATTACHMENT 4
V3 Companies
Direct Expense Rates
for
Work Order #5
ITEM DESCRIPTION CONTRACT
RATE UNIT
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)Up to state rate maximum $0.54 mile
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day $65.00 Day
Tolls (per toll)Actual cost Actual Cost Each
Parking Actual cost Actual Cost Each
Overnight Delivery/Postage/Courier Service Actual cost Actual Cost Each
Copies of Deliverables - 8.5x11 B&W
Impressions (Outside/Inside)Per Page $0.06 per page
Copies of Deliverables - Half Size Bond
(Outside/Inside)Per Page $0.30 per page
Color Display Boards (6 sq ft typical)Per Board $40.00 Each
Copies of Deliverables - 8.5x11 Color
Impressions (Outside/Inside)Per Page $0.60 per page
Report Binding (Outside/Inside) Per Report $6.00 Each
Premium Portion of Overtime Actual cost (1.5x rate) (Only if required and approved
in writing by the City)Actual Cost per hour
Exhibit B Page 43 of 45
Project Schedule
The following is a presentation of our anticipated project timeline, which is based on reasonable review times for each
of the involved stakeholder agencies.
Task Start Date Completion Date
Notice to Proceed March 22, 2016
Project kickoff meeting (Des Plaines) March 28, 2016 April 1, 2016
Data Collection March 23, 2016 April 8, 2016
Topographic Survey (if necessary) March 23, 2016 April 8, 2016
Stakeholder Meeting – Alternative Brainstorming April 4, 2016 April 8, 2016
Alternative Development April 18, 2016 May 16, 2016
Cost Opinion Development May 16, 2016 May 27, 2016
Stakeholder Meeting – Alternative Recommendations May 30, 2016 June 3, 2016
Preferred Alternative Development June 6, 2016 June 24, 2016
Preferred Alternative Cost Opinion Development June 27, 2016 July 8, 2016
Stakeholder Meeting – Preferred Alt. Presentation July 11, 2016 July 15, 2016
Prepare Feasibility Study Report July 18, 2016 July 29, 2016
Final Report Review by Stakeholders August 1, 2016 August 19, 2016
Address Report Comments August 22, 2016 September 2, 2016
Issue Final Report September 5, 2016 September 9, 2016
Exhibit B Page 44 of 45
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Page 45 of 45
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: March 8, 2015
To: Mike Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: Bid Award – Repair and Utility Location of Street Lights and Underground Wires
Issue: The City Council authorized the advertisement for the multi-year streetlight maintenance, repair, and
location of underground wiring bid at its January 19, 2016 meeting.
Analysis: One response was received from three vendors who downloaded the specifications on the City’s
website. The bid was opened by the City Clerk at the 3/7/16 City Council meeting. H&H Electric was the
sole bidder and has been the successful low bidder for several years. H&H’s labor rates for 2016 through
2018 are $75.00 per hour for straight time and $112.50 for overtime (Mon-Fri 3:30 pm to 7 am and weekends).
The bid specifications stipulate that materials and parts markup cannot exceed 15% over the contractor’s
actual cost.
We have been very satisfied with H&H Electric’s response time and workmanship in the past.
Recommendation: We recommend award of the bid for repair and utility location of street lights and
underground wiring to H&H Electric, 2830 Commerce Street, Franklin Park, IL 60131, at the following costs:
Labor 7:00 a.m. – 3:30 p.m. Monday through Friday $75.00 per hour
Labor 3:30 p.m. – 7:00 a.m. nights and weekends $112.50 per hour
Bucket/Lift Truck $90.00/hour Service Truck $1.00/hour
Backhoe $1.00/hour Air Compressor $1.00/hour
Trencher $1.00/hour Pickup Truck $1.00/hour
MEMORANDUM
Page 1 of 14
Source of funding this contract would be budgeted Street/Grounds Maintenance Division, Repairs and
Maintenance account (100-50-530-0000.6325) in the amount of $25,000 and TIF #1 account (201-00-000-
0000.6325) in the amount of $20,000 for a total of $45,000.
Attachments:
Resolution R-56-16
Exhibit A – Contract
Page 2 of 14
1
CITY OF DES PLAINES
RESOLUTION R - 56 - 16
A RESOLUTION APPROVING AN AGREEMENT WITH
H&H ELECTRIC CO. FOR STREETLIGHT, UTILITY, AND
OTHER ELECTRICAL REPAIR WORK.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds in the Streets/Grounds Maintenance Fund
and the TIF #1 Fund for use by the Public Works and Engineering Department during the 2016
fiscal year for the procurement of streetlight, utility, and other electrical repair work as needed by
the City ("Work"); and
WHEREAS, Pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code and
the City’s purchasing policy, City staff invited bids for the procurement of the Work for a period
of three years; and
WHEREAS, the City received one bid, which was opened on March 7, 2016; and
WHEREAS, H&H Electric Co. ("Contractor") submitted the lowest responsible bid for
the Work; and
WHEREAS, the City desires to enter into a three-year contract with Contractor for the
performance of Work at the time and material costs set forth in Contractor’s bid and in the not-to-
exceed amount of $45,000 per year, subject to the appropriation of funds for the Work by the City
Council in future fiscal years ("Contract"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Contract with Contractor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF CONTRACT. The City Council approves the Contract
in substantially the form attached to this Resolution as Exhibit A, and in a final form approved by
the General Counsel.
Page 3 of 14
2
SECTION 3: AUTHORIZATION TO EXECUTE CONTRACT. The City Council
authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the
City, the final Contract.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Agreement with H&H Electric for Repair & Utility Location of Street Lights and Underground Wires 2016
#39751195_v2
Page 4 of 14
Exhibit A Page 5 of 14
Exhibit A Page 6 of 14
Exhibit A Page 7 of 14
Exhibit A Page 8 of 14
Exhibit A Page 9 of 14
Exhibit A Page 10 of 14
Exhibit A Page 11 of 14
Exhibit A Page 12 of 14
Exhibit A Page 13 of 14
Exhibit A Page 14 of 14
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: March 10, 2016
To: Mike Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: Bid Award –Hot Mix Asphalt
Issue: The 2016 City budget includes funding in the Street/Grounds Division, Street Repair and Maintenance
account for the purchase of Hot Mix Asphalt (HMA) material from an outside vendor to make street repairs as
needed. City Council gave authorization to advertise for bid for unit pricing of hot mix asphalt at the February,
16, 2016 Council meeting.
Analysis: The 2015 HMA purchase was bid with an opening date of March 10, 2016. The material will be
picked up at the vendor’s plant by Public Works vehicles and applied to the street. Two bids were received from
qualified vendors. Arrow Road Construction Company was the lowest responsible bidder as shown in the bid
tabulation below:
COMPANY
Price per Ton
IDOT Spec. Hot
Mix
Estimated
Quantity
Price Per Ton
Modified Surface
Hot Mix
Estimated
Quantity
Extension
Per Estimated
Quantity
Arrow Road
Construction Co. $47.00 200 tons $43.65 2,500 tons $118,525
Orange Crush, LLC $46.88 200 tons $43.88 2,500 tons $119,076
Recommendation: We recommend award of the bid for the 2016 purchase of hot mix asphalt to Arrow Road
Construction Company, 3401 S. Busse Road, PO Box 334, Mt. Prospect, IL 60056 in the not-to-exceed amount
of $170,000. This material will be funded from the Street Maintenance Supplies – Street R&M account (100-
50-530-0000.7055) in the amount of $100,000 and the Capital Projects Supplies – Capital Maintenance account
(400-00-000-0000.7065) in the amount of $70,000.
Attachments:
Resolution R-57-16
Exhibit A – Arrow Road Construction Company Contract
MEMORANDUM
Page 1 of 11
1
CITY OF DES PLAINES
RESOLUTION R - 57 - 16
A RESOLUTION APPROVING AN AGREEMENT FOR
THE PURCHASE OF HOT MIX ASPHALT FROM ARROW
ROAD CONSTRUCTION, CO.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds in the Street Maintenance Supplies fund and
the Capital Projects Supplies fund for use by the Public Works and Engineering Department during
the 2016 fiscal year for the purchase of: (i) hot mix asphalt meeting IDOT specifications ("IDOT
Spec. Asphalt"); and (ii) modified surface hot mix asphalt (“Modified Surface Asphalt”); and
WHEREAS, pursuant to Chapter Ten of Title One of the City of Des Plaines City Code,
the City issued an invitation for bids for the purchase of the IDOT Spec. Asphalt and Modified
Surface Asphalt; and
WHEREAS, the City received two bids, which were opened on March 10, 2016; and
WHEREAS, Arrow Road Construction, Co. ("Vendor"), submitted the lowest
responsible bid in the amounts of: (i) $47 per ton for IDOT Spec. Asphalt; and (ii) $43.65 per ton
for Modified Surface Asphalt; and
WHEREAS, the City desires to enter into an agreement with Vendor for the purchase of
IDOT Spec. Asphalt in the amount of $47 per ton and Modified Surface Asphalt in the amount of
$43.65 per ton, all in the not-to-exceed amount of $170,000 ("Agreement"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with Vendor for the purchase of the IDOT Spec. Asphalt and the
Modified Surface Asphalt in the not-to-exceed amount of $170,000;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the General Counsel.
Page 2 of 11
2
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council
hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf
of the City, the final Agreement.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Agreement for Purchase of Hot Mix Asphalt from Arrow Construction Co. 2016
Page 3 of 11
Exhibit A Page 4 of 11
Exhibit A Page 5 of 11
Exhibit A Page 6 of 11
Exhibit A Page 7 of 11
Exhibit A Page 8 of 11
Exhibit A Page 9 of 11
Exhibit A Page 10 of 11
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PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: March 3, 2016
To: Mike Bartholomew, MCP, LEED-AP, City Manager
From: Richard Valent, Superintendent of Utility Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: M.E. Simpson Co., Inc. Professional Services Master Contract Approval
Issue: The City would like to enter a Professional Services Master Contract with M.E. Simpson Co., Inc. for
leak detection, valve assessment, and fire flow testing services.
Analysis: M.E. Simpson Co., Inc. has previously provided leak detection and valve assessment services to
the City and we would like to incorporate fire flow testing services as well. Prior services have been performed
satisfactorily with detailed deliverables and acceptable pricing. M.E. Simpson Co., Inc. is well respected in
the industry for these services and is utilized by many neighboring municipalities.
Recommendation: We recommend that the Professional Engineering Services between the City of Des
Plaines and M.E. Simpson Co., Inc., 3406 Enterprise Avenue, Valparaiso, IN 46383 be approved. There is
no cost associated with this master contract.
Attachments:
Resolution R-59-16
Exhibit A - Agreement
MEMORANDUM
Page 1 of 27
CITY OF DES PLAINES
RESOLUTION R - 59 - 16
A RESOLUTION APPROVING A MASTER CONTRACT
WITH M.E. SIMPSON CO., INC., FOR PROFESSIONAL
ENGINEERING SERVICES ____________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City desires to retain an engineering firm to perform engineering services
for the City as such services are needed over time ("Engineering Services"); and
WHEREAS, M.E. Simpson Co., Inc. ("Consultant"), has performed Engineering
Services for the City in the past to the City’s satisfaction; and
WHEREAS, the City desires to enter into a master contract with Consultant to perform
Engineering Services as required by the City ("Master Contract") pursuant to task orders issued
by the City in accordance with Chapter 10 of Title 1 of the City Code of the City of Des Plaines,
the City’s purchasing policy, and the Master Contract; and
WHEREAS, the City Council has determined that is in the best interest of the City to enter
into the Master Contract with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF MASTER CONTRACT. The City Council hereby
approves the Master Contract in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE MASTER CONTRACT. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, the final Master Contract only after receipt by the City Clerk of at least two
executed copies of the Master Contract from Consultant; provided, however, that if the City Clerk
does not receive such executed copies of the Master Contract from Consultant within 30 days after
the date of adoption of this Resolution, then this authority to execute and seal the Master Contract
shall, at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
Page 2 of 27
2
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Master Contract with ME Simpson for Professional Engineering Services
#39751210_v2
Page 3 of 27
Master Contract
Between the City of Des Plaines
And M.E. Simpson Co., Inc.
For Professional Engineering Services
Exhibit A Page 4 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
i
Master Contract
Between the City of Des Plaines
And M.E. Simpson Co., Inc.
For Professional Engineering Services
TABLE OF CONTENTS
Page
ARTICLE 1. THE SERVICES ........................................................................................................1
1.1 Intent; Conflicts. ......................................................................................................1
1.2 Task Orders. .............................................................................................................1
1.3 Project Time. ............................................................................................................1
1.4 Term; Extensions. ....................................................................................................1
1.5 No Guarantee of Work; Other Contracts. ................................................................1
1.6 Responsibility of Consultant to Perform..................................................................1
1.7 Financial Ability to Perform. ...................................................................................2
ARTICLE 2. COMPENSATION AND PAYMENT ......................................................................2
2.1 Pricing Schedule. .....................................................................................................2
2.2 Monthly Payment; Invoices. ....................................................................................2
2.3 Taxes. .......................................................................................................................2
2.4 Final Payment. .........................................................................................................3
2.5 Deductions. ..............................................................................................................3
2.6 Use of Deducted Funds. ...........................................................................................3
2.7 Keeping Books and Accounts. .................................................................................3
ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES ................................................4
3.1 Standard of Performance..........................................................................................4
3.2 Correction of Defects. ..............................................................................................4
3.3 Risk of Loss. ............................................................................................................4
3.4 Opinions of Probable Cost. ......................................................................................4
3.5 Responsibility for Work by Contractors. .................................................................4
3.6 City Responsibilities. ...............................................................................................5
3.7 Time of the Essence. ................................................................................................6
Exhibit A Page 5 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
ii
3.8 Suspension of Services, Project. ..............................................................................6
ARTICLE 4. TASK CHANGE ORDERS; DELAYS .....................................................................6
4.1 Task Change Orders. ................................................................................................6
4.2 Revision Notices. .....................................................................................................6
4.3 Disagreements over Task Change Order Terms. .....................................................6
4.4 No Change in Absence of Task Change Order. .......................................................6
4.5 Delays. .....................................................................................................................7
ARTICLE 5. INSURANCE .............................................................................................................7
5.1 Insurance. .................................................................................................................7
5.2 Scope of Coverage. ..................................................................................................7
5.3 Minimum Limits of Coverage. ................................................................................7
5.4 Deductibles and Self-Insured Retentions. ................................................................8
5.5 Additional Requirements. ........................................................................................8
5.6 Verification of Coverage. .........................................................................................9
5.7 Sub-Consultants and Suppliers. ...............................................................................9
ARTICLE 6. INDEMNIFICATION ................................................................................................9
6.1 Agreement to Indemnify. .........................................................................................9
6.2 Notice of Claim to Consultant. ..............................................................................10
6.3 No Limit Based on Insurance. ...............................................................................10
6.4 Withholding Payment. ...........................................................................................10
6.5 Limit on Duty to Indemnify. ..................................................................................10
ARTICLE 7. INFORMAL DISPUTE RESOLUTION .................................................................10
7.1 Dispute Resolution Panel. ......................................................................................10
7.2 Communications in Nature of Settlement. .............................................................10
7.3 Performance of Services. .......................................................................................10
ARTICLE 8. TERMINATION ......................................................................................................10
8.1 Master Contract is At-Will. ....................................................................................10
8.2 Termination by City for Breach. ............................................................................11
8.3 City Remedies. .......................................................................................................11
8.4 Termination for Convenience. ...............................................................................11
8.5 Termination by Consultant for Breach. .................................................................11
8.6 Termination by Consultant without Cause. ...........................................................11
Exhibit A Page 6 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
iii
ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS .......................12
9.1 Consultant as Independent Consultant. ..................................................................12
9.2 Compliance with Laws; Communications with Regulators. ..................................12
9.3 Consultant Payments; Waivers of Liens. ...............................................................12
9.4 Permits and Licenses..............................................................................................12
9.5 Safety; Hazardous Materials. .................................................................................12
9.6 Intellectual Property. ..............................................................................................12
9.7 Confidential Information. ......................................................................................13
9.8 Ownership of Data and Documents. ......................................................................13
9.9 Copyrights and Patents. .........................................................................................13
9.10 Notices. ..................................................................................................................13
9.11 No Waiver by City. ................................................................................................14
9.12 No Third-Party Beneficiaries. ................................................................................14
9.13 Survival of Terms. .................................................................................................14
9.14 Assignments. ..........................................................................................................14
9.15 Amendments. .........................................................................................................14
9.16 Governing Law. .....................................................................................................14
9.17 Compliance with Laws, Grant Regulations. ..........................................................14
9.18 Representation of No Conflicts. .............................................................................15
9.19 No Collusion. .........................................................................................................15
Exhibit A Page 7 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-1-
Master Contract
Between The City of Des Plaines
And M.E. Simpson Co., Inc.
For Professional Engineering Services
This contract (the “Master Contract”) is dated as of [insert date] (the “Effective Date”)
and is by and between the City of Des Plaines (the “City”) and M.E. Simpson Co., Inc. (the
“Consultant”).
In consideration of the mutual covenants and promises contained herein, the parties agree as
follows:
ARTICLE 1. THE SERVICES
1.1 Intent; Conflicts. It is the intent of the parties that this Master Contract govern the
relationship of the parties. Specific terms related to a project will be contained in a task order as
provided in Section 1.2. In the event of a conflict between the provisions of this Master Contract
and any task order, then provisions of this Master Contract will apply and control.
1.2 Task Orders. The Consultant will perform services for the City from time to time
as set forth in written task orders issued by the City on a project-by-project basis (the “Services”),
provided, however, that any task order in an amount exceeding $10,000 must be approved by the
City Council. A task order will be in the form generally as provided in Attachment A attached to
and by this reference incorporated into this Master Contract (a “Task Order”) and in final form
acceptable to the City and executed by the Parties. Each Task Order will include the Services to
be performed under that Task Order (collectively a “Project”).
1.3 Project Time. Each Task Order will include a time schedule for the Project (a
“Project Schedule”) including without limitation a date for completion of the Project (the “Project
Completion Date”).
1.4 Term; Extensions. This Master Contract commences on the Effective Date and
terminates on December 31, 2014 unless terminated earlier pursuant to Article 8 of this Master
Contract (the “Term”). All terms of this Master Contract, including without limitation pricing
terms, are firm during the Term, unless a change is explicitly agreed to by the City in a Task Order.
The Parties may extend this Contract for two additional one-year periods (each an “Extended
Term”). Pricing terms may be adjusted by agreement at the beginning of an Extended Term.
1.5 No Guarantee of Work; Other Contracts. This Master Contract does not guarantee
that the Consultant will be awarded Projects by the City, and the City has no duty or obligation to
award Projects to the Consultant. Also, the City may enter into master contracts with other
consultants, pursuant to which the City may award work from time to time at the City’s discretion.
1.6 Responsibility of Consultant to Perform. The Consultant must provide all
personnel necessary to complete the Services. The Consultant must perform the Services with its
Exhibit A Page 8 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-2-
own personnel and under the management, supervision, and control of its own organization unless
otherwise approved by the City in writing. All sub-consultants and supplies used by the Consultant
in the performance of Services must be acceptable to, and approved in advance by, the City. The
City’s approval of any sub-consultant or supplier will not relieve the Consultant of full
responsibility and liability for the provision, performance, and completion of the Services in full
compliance with, and as required by or pursuant to, this Master Contract and the relevant Task
Order. All Services performed by any sub-consultant or supplier are subject to all of the provisions
of this Master Contract and the relevant Task Order in the same manner as if performed directly
by the Consultant. If any sub-consultant or supplier fails to properly perform any Services
undertaken by it in compliance with this Master Contract or the relevant Task Order, then the
Consultant, immediately on notice from the City, must remove that sub-consultant or supplier and
undertake the Services itself or replace the sub-consultant or supplier with a sub-consultant or
supplier acceptable to the City. The Consultant will have no claim for damages, for compensation
in excess of the Compensation, or for delay or extension of the Project Schedule as a result of any
such removal or replacement.
1.7 Financial Ability to Perform. Each time when executing a Task Order, the
Consultant represents and declares that it is financially solvent, has the financial resources
necessary, has sufficient experience and competence, and has the necessary capital, facilities,
organization, and staff necessary to provide, perform, and complete the Project set forth in the
Task Order in full compliance with, and as required by or pursuant to, the Task Order and this
Master Contract.
ARTICLE 2. COMPENSATION AND PAYMENT
2.1 Pricing Schedule. As compensation for the performance of the Services
(“Compensation”), the City will pay the Consultant the amounts set forth in Attachment B attached
to and by this reference incorporated into this Master Contract (the “Pricing Schedule”). The
Parties may agree to different or additional pricing terms in a Task Order (“Project-Specific
Pricing”). Except for the Compensation and any Project-Specific Pricing, the City will have no
liability for any expenses or costs incurred by the Consultant.
2.2 Monthly Payment; Invoices. The Compensation for a Project will be paid in
monthly installments. The Consultant must submit to the City, on a monthly basis unless the
Parties agree in a Task Order to a different schedule, a written invoice for payment for completed
work. The City may specify the specific day of the month on or before which invoices must be
filed. Each invoice must be accompanied by receipts, vouchers, and other documents as necessary
to reasonably establish the Consultant’s right to payment of the Compensation stated in the invoice.
In addition, each invoice must include (a) employee classifications, rates per hour, and hours
worked by each classification and, if the Project is to be performed in separate phases, for each
phase, (b) total amount billed in the current period and total amount billed to date and, if the Project
is to be performed in separate phases, for each phase, and (c) the estimated percent completion of
the Project and, if the Project is to be performed in separate phases, for each phase.
2.3 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all taxes,
Exhibit A Page 9 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-3-
contributions, and premiums for unemployment insurance, old age or retirement benefits,
pensions, annuities, or other similar benefits. The Consultant will never have a claim or right to
claim additional compensation by reason of the payment of any such tax, contribution, premium,
costs, royalties, or fees.
2.4 Final Payment. A Project, or a phase of a Project, will be considered complete on
the date of final written acceptance by the City of the Services or the relevant phase of the Services.
Services related to a submission of the Consultant will be deemed accepted by the City if the City
does not object to those Services in writing within 30 days after the submission by the Consultant
of an invoice for final acceptance and payment. The City will make final payment to the
Consultant within 30 days after final acceptance of the Services and any Project-Specific
Compensation, after deducting therefrom charges, if any, as provided in this Master Contract or
the relevant Task Order (“Final Payment”). The acceptance by the Consultant of Final Payment
will operate as a full and complete release of the City by the Consultant of and from any and all
lawsuits, claims, or demands for further payment of any kind for the Services encompassed by the
Final Payment.
2.5 Deductions. Notwithstanding any other provision of this Master Contract, the City
may deduct and withhold from any payment or from Final Payment such amounts as may
reasonably appear necessary to compensate the City for any loss due to (1) Services that are
defective, nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the
Consultant or the City made by any of the Consultant’s sub-consultants or suppliers or by other
persons about the Services, regardless of merit, (4) delay by the Consultant in the completion of
the Services, (5) the cost to the City, including without limitation reasonable attorneys’ fees, of
correcting any of the matters stated in this Section or exercising any one or more of the City’s
remedies set forth in Section 8.3 of this Master Contract. The City will notify the Consultant in
writing given in accordance with Section 9.10 of this Master Contract of the City’s determination
to deduct and withhold funds, which notice will state with specificity the amount of, and reason or
reasons for, such deduction and withholding.
2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations
in question or has furnished security for that performance satisfactory to the City. The City will
be entitled to apply any money withheld or any other money due to the Consultant to reimburse
itself for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and
reasonable attorneys’ fees (collectively “Costs”) incurred, suffered, or sustained by the City and
chargeable to the Consultant under this Contract.
2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and
other records of all its billable charges and costs incurred in performing Services in accordance
with generally accepted accounting practices, consistently applied, and in such manner as to permit
verification of all entries. The Consultant must make all such material available for inspection by
the City, at the office of the Consultant during normal business hours during the Term and for a
period of three years after termination of this Master Contract. Copies of such material must be
furnished to the City at the City’s request and expense.
Exhibit A Page 10 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-4-
ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same profession
currently practicing under similar circumstances in the Chicago Metropolitan Region (the
“Standard of Performance”). All Services must be free from defects and flaws, must conform to
the requirements of this Master Contract and applicable Task Order, and must be performed in
accordance with the Standard of Performance. The Consultant is fully and solely responsible for
the quality, technical accuracy, completeness, and coordination of all Services, unless specifically
provided otherwise in a Task Order.
3.2 Correction of Defects. The Consultant must provide, for no additional
Compensation and at no separate expense to the City, all work required to correct any defects or
deficiencies in the performance of Services, regardless of whether the defect or deficiency relates
to the work of the Consultant or of the Consultant’s sub-consultants or suppliers, so long as that
notice of the defects is given by the City to the Consultant within two years after completion of
the Services.
3.3 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The
Consultant is responsible for any and all damages to property or persons caused by any Consultant
error, omission, or negligent act and for any losses or costs to repair or remedy any work
undertaken by the City based on the Services as a result of any such error, omission, or negligent
act. Notwithstanding any other provision of this Master Contract or any Task Order, the
Consultant’s obligations under this Section 3.3 exist without regard to, and may not be construed
to be waived by, the availability or unavailability of any insurance, either of the City or the
Consultant, to indemnify, hold harmless, or reimburse the Consultant for damages, losses, or costs.
3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor
the City has control over the costs of labor, materials, equipment, or services furnished by others
or over competitive bidding, market or negotiating conditions, or construction contractors’
methods of determining their prices. Accordingly, any opinions of probable costs provided under
this Master Contract or a Task Order are considered to be estimates only, made on the basis of the
Consultant’s experience and qualifications, and those opinions represent the Consultant’s best
judgment as an experienced and qualified professional, familiar with the industry. The Consultant
does not guaranty that proposals, bids, or actual costs will not vary from the opinions prepared by
the Consultant.
3.5 Responsibility for Work by Contractors. Except as provided in a Task Order, and
subject to the next sentence of this Section 3.5, the Consultant is not responsible for a contractor’s
construction means, methods, techniques, sequences or procedures, time of performance,
compliance with law, or safety precautions and programs, and the Consultant does not guarantee
the performance of a contractor. Nothing in the previous sentence may be construed or applied to
limit the responsibility of the Consultant to properly perform, or the liability of the Consultant for
failure to properly perform, all of the Services required by the Consultant under this Master
Contract or a Task Order, which Services may include contract and work oversight, inspections of
work performed by a contractor, contract compliance services, and similar services.
Exhibit A Page 11 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-5-
3.6 City Responsibilities. Except as provided in this Master Contract or in a Task
Order, the City, at its sole cost and expense, will have the following responsibilities:
(a) To designate a person with authority to act as the City’s representative on each
Project. In the absence of a written designation, the City’s representative will be the City’s
Director of Public Works and Engineering. The City’s representative will have the authority to
act on behalf of the City as provided in a Task Order, except on matters that require approval of
the City Council.
(b) To provide to the Consultant all criteria and information about the requirements for
a Project or Services, including, as relevant, the City’s objectives and constraints, schedule, space,
capacity and performance requirements, and budgetary limitations.
(c) To provide to the Consultant existing studies, reports, and other available data
relevant to a Project.
(d) To arrange for access to, and make provisions for the Consultant to enter on, public
and private property as reasonably required for a Project.
(e) To provide, as relevant, surveys describing physical characteristics, legal
limitations, and utility locations for a Project and the services of other consultants when the
services of other consultants are requested by the Consultant and are necessary for the performance
of the Services.
(f) To provide structural, mechanical, chemical, air and water tests, tests for hazardous
materials, and other laboratory and environmental tests, inspections, and reports required by law
to be provided by the City in connection with a Project, except the extent such tests, inspections,
or reports are part of the Services.
(g) To review reports, documents, data, and all other information presented by the
Consultant as appropriate.
(h) To provide approvals from all governmental authorities having jurisdiction over a
Project when requested by the Consultant, except the extent such approvals are part of the Services.
(i) To provide, except as provided under Article 5 and Article 6 of this Master
Contract, all accounting, insurance, and legal services as may be necessary from time to time in
the judgment of the City to protect the City’s interests with respect to a Project.
(j) To attend Project-related meetings.
(k) To give prompt written notice to the Consultant whenever the City observes or
otherwise becomes aware of any development that affects the scope or timing of Services, except
that the inability or failure of the City to give any such a notice will not relieve the Consultant of
any of its responsibilities under this Master Contract or any Task Order.
Exhibit A Page 12 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-6-
3.7 Time of the Essence. Time is of the essence for each Project and all activities with
regard to the performance of a Project.
3.8 Suspension of Services, Project. The City, at any time and for any reason, may
suspend work on any or all Services or Project by issuing a written work suspension notice to the
Consultant. The Consultant must stop the performance of all Services within the scope of the
suspension notice until the City directs the Consultant in writing to resume performance.
ARTICLE 4. TASK CHANGE ORDERS; DELAYS
4.1 Task Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Task Order (a “Task
Change Order”) provided, however, that any Task Change Order in an amount exceeding $10,000
must be approved by the City Council. The Task Change Order will be generally in the form
attached to and by this reference incorporated into this Master Contract as Attachment C. The
Consultant may request a Task Change Order based on a material change to a Project or any
Services required as part of a Project. A Task Change Order may include additions to and deletions
from the Services and will include any equitable increases or decreases to the Compensation for
the Project.
4.2 Revision Notices. Within 10 days after the date of a Task Change Order, and in
any event before the Consultant begins work on any changed Services, the Consultant must notify
the City in writing if the Consultant desires a revision to the Task Change Order (a “Revision
Notice”). The Revision Notice must clearly state the Consultant’s requested revisions and the
reasons for the revisions. If the City agrees to any revision, then the City will issue a revised Task
Change Order in a form acceptable to the Parties. If the Consultant does not submit a Revision
Notice within the 10-day period, then the Consultant will be deemed to have accepted the Task
Change Order and the Task Change Order will be final.
4.3 Disagreements over Task Change Order Terms. If the City and the Consultant
cannot agree on the proposed revisions to the Compensation or Project Schedule terms of a Task
Change Order, then the Parties will apply the dispute resolution provisions of this Master Contract
in order to reach agreement. In that event, the Consultant must proceed diligently with the revised
Services as directed by City pending resolution of the disagreement. The Consultant will be
compensated equitably for the work the Consultant undertakes during the disagreement resolution
process.
4.4 No Change in Absence of Task Change Order. No claim for an adjustment in
Compensation or Project Schedule will be made or allowed unless it is embodied in a Task Change
Order signed by the City and the Consultant. If the Consultant believes it is entitled to an
adjustment in the Compensation or Project Schedule terms that has not been included, or fully
included, in a Task Change Order, then the Consultant may submit to the City a written request
for the issuance of, or revision of, a Task Change Order including the desired adjustment. The
Consultant’s request must be submitted before the Consultant proceeds with any Services for
which an adjustment is desired.
Exhibit A Page 13 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-7-
4.5 Delays. If a delay in providing Services results from one or more causes that could
not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension
of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation
for extra costs related to the delay, or both. The Consultant must notify the City in writing within
10 days after the start of the delay and again in writing within 10 days after the delay has ended
(the “Delay Period”). The first notice must state the cause or causes of the delay and the impact
of the delay on providing Services. The second notice must state the cause or causes of the delay,
the length of the day, the reasons why the delay disrupted performance of the Services and the
Consultant’s request, if any, for a change in Compensation or Project Schedule. If the Consultant
fails to submit notices as provided in this Section 4.5, then the Consultant will be deemed to have
waived any right to an adjustment in Compensation for the Services.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Master Contract, insurance as provided in this Article 5.
5.2 Scope of Coverage.
(a) Commercial General Liability. Insurance Services Office Commercial General
Liability occurrence form CG 0001, on a form at least as broad as the attached sample endorsement
including ISO Additional Insured Endorsement CG 2010 (Exhibit A), CG 2026(Exhibit B).
(b) Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 “Any Auto.”
(c) Professional Liability. Indemnification and defense for injury or damage arising
out of negligent acts, errors, or omissions in providing professional services.
(d) Workers’ Compensation and Employers’ Liability. Workers’ Compensation as
required by the Workers’ Compensation Act of the State of Illinois and Employers’ Liability
insurance.
5.3 Minimum Limits of Coverage.
(a) Commercial General Liability. $1,000,000 combined single limit per occurrence
for bodily injury and for property damage and $1,000,000 per occurrence for personal injury. The
general aggregate must be twice the required occurrence limit. Minimum General Aggregate must
be no less than $2,000,000 or a project-contract specific aggregate of $1,000,000.
(b) Business Automobile Liability. $1,000,000 combined single limit per accident for
bodily injury and property damage.
(c) Workers’ Compensation and Employers’ Liability. Workers’ Compensation
Coverage with statutory limits and Employers’ Liability limits of $500,000 per accident.
Exhibit A Page 14 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-8-
(d) Professional Liability. $1,000,000 each claim with respect to negligent acts, errors,
and omissions in connection with all professional services to be provided under this Master
Contract and any Task Order, with a deductible not-to-exceed $150,000 without prior written
approval.
5.4 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the option of the City, either the
insurer must reduce or eliminate such deductibles or self-insured retentions with respect to the City
and its officials, employees, agents, and representatives or the Consultant must procure a bond
guaranteeing payment of losses and related investigation, claim administration, and defense
expenses. This provision does not apply to Paragraph 5.3(d) above.
5.5 Additional Requirements. The insurance policies must contain, or be endorsed to
contain, the following provisions:
(a) Commercial General Liability and Automobile Liability Coverage. The City and
its officials, employees, agents, and representatives must be covered as additional insured as
respects: liability arising out of the Consultant’s work, including without limitation activities
performed by or on behalf of the Consultant and automobiles owned, leased, hired, or borrowed
by the Consultant. Coverage must contain no special limitations on the scope of protection
afforded to the City or its officials, employees, agents, and representatives.
(b) Primary Coverage. The insurance coverage must be primary with respect to the
City and its officials, employees, agents, and representatives. Any insurance or self-insurance
maintained by the City and its officials, employees, agents, and representatives will be excess of
the Consultant’s insurance and will not contribute with it.
(c) Reporting Failures. Any failure to comply with reporting provisions of any policy
must not affect coverage provided to the City and its officials, employees, agents, and
representatives.
(d) Severability of Interests/Cross Liability. The insurance must contain a Severability
of Interests/Cross Liability clause or language stating that the insurance will apply separately to
each insured against whom claim is made or suit is brought, except with respect to the limits of
the insurer’s ability.
(e) Umbrella Policies. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not “follow form,” then the Consultant must
name the City and its officials, employees, agents, and representatives as additional insureds under
the umbrella policy.
(f) Occurrence Form. All general liability coverage must be provided on an occurrence
policy form. Claims-made general liability policies are not acceptable.
(g) Workers’ Compensation and Employers’ Liability Coverage. The insurer must
agree to waive all rights of subrogation against the City and its officials, employees, agents, and
representatives for losses arising from work performed by the Consultant.
Exhibit A Page 15 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-9-
(h) Professional Liability. If the policy is written on a claims-made form, the
retroactive date must be equal to or preceding the effective date of this Master Contract. If the
policy is cancelled, non-renewed, or switched to an occurrence form, then the Consultant must
purchase supplemental extending reporting period coverage for a period of not less than three
years.
(i) All Coverage. Each insurance policy required by this clause must be endorsed to
state that coverage will not be suspended, voided, cancelled, or reduced in coverage or in limits
except after 30 days prior written notice to the City by certified mail, return receipt requested.
(j) Acceptability of Insurers. Unless specifically approved in writing in advance by
the City, all insurance must be placed with insurers with a Best’s rating of no less than A-, VII.
All insurers must be licensed to do business in the State of Illinois.
5.6 Verification of Coverage. The Consultant must furnish the City with certificates of
insurance naming the City and its officials, employees, agents, and representatives as additional
insureds and with original endorsements affecting coverage required by this Article 5. The
certificates and endorsements for each insurance policy must be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms
provided by the City and in any event must be received and approved by the City before any work
commences. Other additional-insured endorsements may be utilized, if they provide a scope of
coverage at least as broad as the coverage stated on the ISO Additional Insured Endorsements CG
2010 or CG 2026. The City reserves the right to request a full certified copy of each insurance
policy and endorsement.
5.7 Sub-Consultants and Suppliers. The Consultant must include all sub-consultants
as insureds under its policies or must furnish separate certificates and endorsements for each
subcontractor. All coverage for subcontractors are subject to all of the requirements stated in this
Article 5, except its professional liability policy.
ARTICLE 6. INDEMNIFICATION
6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant
hereby agrees to indemnify and, at the City’s request, defend the City and its officials, employees,
agents, and representatives (collectively the “Indemnified Parties”) as follows:
(a) Against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, costs, and expenses (collectively “Professional Liability Claims”), that may in any way
accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in
consequence of the negligent performance of any professional Services by the Consultant or its
employees or sub-consultants or that may in any way result therefrom, except only Claims arising
out of the sole legal cause of the City; and
(b) Against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments,
costs, and expenses (collectively “General Liability Claims”), that may in any way accrue against
the Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the
Exhibit A Page 16 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-10-
negligent act or omission of the Consultant or its employees or sub-consultants other than any
professional Service or that may in any way result therefrom, except only General Liability Claims
arising out of the sole legal cause of the City.
6.2 Notice of Claim to Consultant. The City must provide notice of a Claim to the
Consultant within 10 business days after the City acquires knowledge of that Claim.
6.3 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees
that any performance bond or insurance policy required by this Contract, or otherwise provided by
the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified
Parties or any one of them.
6.4 Withholding Payment. To the extent that any payment is due to the Consultant
under this Contract, the City may withhold that payment to protect itself against any loss until all
claims, suits, or judgments have been settled or discharged and evidence to that effect has been
furnished to the satisfaction of the City.
6.5 Limit on Duty to Indemnify. The Consultant is not required to indemnify an
Indemnified Party to the extent a Claim resulted primarily from the negligence or willful
misconduct of the Indemnified Party.
ARTICLE 7. INFORMAL DISPUTE RESOLUTION
7.1 Dispute Resolution Panel. Any dispute between the City and the Consultant related
to this Master Contract or a Task Order will be submitted to a dispute resolution panel comprised
of two representatives of each Party who have been given the authority to agree to a resolution of
the dispute. The panel may meet or may conduct its discussions by telephone or other electronic
means. If the panel has failed to convene within two weeks after the request of either Party, or is
unable to resolve the dispute within 30 days, then either Party may exercise any other rights it has
under this Master Contract.
7.2 Communications in Nature of Settlement. All communications between the Parties
in connection with the attempted resolution of a dispute will be confidential and will deemed to
have been delivered in furtherance of dispute settlement and thus will be exempt from discovery
and production, and will not be admissible in evidence whether as an admission or otherwise, in
any arbitration, judicial, or other proceeding for the resolution of the dispute.
7.3 Performance of Services. During the dispute resolution process, the Consultant
must proceed diligently with the performance of Services.
ARTICLE 8. TERMINATION
8.1 Master Contract is At-Will. This Master Contract is at-will and may be terminated
by the City at any time at the City’s convenience, without reason or cause. If the City terminates
this Master Contract without reason or cause, then the Consultant will be entitled to Compensation
for all Service performed by the Consultant up to the date of termination. The Consultant is not
Exhibit A Page 17 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-11-
entitled to compensation of any kind, including without limitation for lost profit, for any Services
not performed by the Consultant.
8.2 Termination by City for Breach. The City at any time, by written notice, may
terminate this Master Contract and any Task Order on account of breach by the Consultant and
failure of the Consultant to cure the breach within 10 days after that written notice or such further
time as the City may agree, in the City’s sole discretion, in response to a written notice from the
Consultant seeking additional time to cure. “Breach” by the Consultant includes (a) failure of the
Consultant to adhere to any terms or conditions of this Master Contract or any Task Order, (b)
failure of the Consultant to properly perform Services, (c) or failure of the Consultant to maintain
progress in the performance of Services so as to endanger proper performance of the Project within
the Project Schedule, (d) failure of the Consultant to have or maintain adequate financial or legal
capacity to properly complete a Project or any Services.
8.3 City Remedies. If the City terminates this Master Contract or any Task Order for
Breach by the Consultant, then the City will have the right, at its election and without prejudice to
any other remedies provided by law or equity, to pursue any one or more of the following remedies:
(a) The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys’ fees, incurred by the City as the result of any Breach or as a result
of actions taken by the City in response to any Breach.
(b) The City may withhold any or all outstanding Compensation under any Task Order
to reimburse itself or pay for any and all costs, including without limitation reasonable attorneys’
fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in
response to any Breach. In that event, the City will pay any excess funds to the Consultant, if any,
after all of the City’s costs are reimbursed or paid. If the Compensation withheld by the City is
insufficient to reimburse the City for, or pay, all costs, then the City will has the right to recover
directly from the Consultant a sum of money sufficient to reimburse itself, or pay, all remaining
costs.
8.4 Termination for Convenience. If, after termination of this Master Contract by the
City for breach, it is determined that the Consultant was not in breach or that the termination
otherwise was irregular or improper, then the termination shall be deemed to have been made for
the convenience of the City under Section 8.1 of this Master Contract.
8.5 Termination by Consultant for Breach. The Consultant at any time, by written
notice, terminate this Master Contract on account of failure by the City to properly pay the
Consultant and failure of the City to cure the breach within 10 days after that written notice or such
further time as the Consultant may agree, in the Consultant’s sole discretion, in response to a
written notice from the City seeking additional time to cure.
8.6 Termination by Consultant without Cause. The Consultant may terminate this
Master Contract without cause on 30 days written notice to the City, except that no such
termination will become effective until after the Consultant has completed, and the City has
Exhibit A Page 18 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-12-
approved and accepted, all Projects for which Task Orders have been issued and all Services
related to those Projects.
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant. For purposes of this Contract, the
Consultant is an independent consultant and is not, and may not be construed or deemed to be an
employee, agent, or joint venturer of the City.
9.2 Compliance with Laws; Communications with Regulators. The Consultant must
comply with all statutes, ordinances, codes, and regulations applicable to the Services. Except to
the extent expressly set forth in this Master Contract or a Task Order, the Consultant may not
communicate directly with applicable governmental regulatory agencies with regard to Services
without prior express authorization from the City. The Consultant must direct inquiries from
governmental regulatory agencies to the City for appropriate response.
9.3 Consultant Payments; Waivers of Liens. The Consultant must pay promptly for all
services, labor, materials, and equipment used or employed by the Consultant in the performance
of any Services and must not cause any materials, equipment, structures, buildings, premises, and
property of the City to be impressed with any mechanic’s lien or other liens. The Consultant, if
requested, must provide the City with reasonable evidence that all services, labor, materials, and
equipment have been paid in full and with waivers of lien as appropriate.
9.4 Permits and Licenses. Unless otherwise provided in a Task Order, the Consultant
must obtain and pay for all permits and licenses, registrations, qualifications, and other
governmental authorizations required by law that are associated with the Consultant’s performance
of Services.
9.5 Safety; Hazardous Materials.
(a) Protection of Health, Environment. The Consultant’s personnel must be
experienced and properly trained to perform the Services and must take adequate precautions to
protect human health and the environment in the performance of Services.
(b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous
condition relating to the Services, the Consultant must bring that condition to the attention of the
City.
(c) Hazardous Materials. The Consultant acknowledges that there may be hazardous
substances, wastes, or materials as defined by applicable Law (“Hazardous Materials”) at a Project
site or otherwise associated with Services, and the Consultant under those circumstances must take
appropriate precautions to protect its employees, sub-consultants, and suppliers.
9.6 Intellectual Property. The Consultant may not infringe on any intellectual property
(including but not limited to patents, trademarks, or copyrights) (collectively “Intellectual
Property”) in the performance of Services. If ever the Consultant is alleged to have infringed on
Exhibit A Page 19 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-13-
any Intellectual Property, then, in addition to the Consultant’s obligations to indemnify
Indemnified Parties under this Master Contract, the Consultant also, at the sole discretion of the
City and at the Consultant’s sole expense (a) procure for the City the right to continue using the
infringing subject matter, or (b) replace or modify the infringing subject matter so that it becomes
non-infringing but still complies with the requirements of this Master Contract and the relevant
Task Order, or (c) reimburse the City for all payments made to the Consultant relating to or
impacted by the infringing material and all costs incurred by City resulting from such infringement.
9.7 Confidential Information. All information and data disclosed by the City and
developed or obtained under this Master Contract must be treated by the Consultant as proprietary
and confidential information (“Confidential Information”). The Consultant must not disclose
Confidential Information without the City’s prior written consent. No person may use Confidential
Information for any purpose other than for the proper performance of Services. The obligations
under this Section 9.7 does not apply to Confidential Information that is (i) in the public domain
without breach of this Contract, (ii) developed by the Consultant independently from this Master
Contract, (iii) received by the Consultant on a non-confidential basis from others who had a right
to disclose the information, or (iv) required by law to be disclosed, but only after prior written
notice has been received by City and City has had a reasonable opportunity to protect disclosure
of the Confidential Information. The Consultant must ensure that the foregoing obligations of
confidentiality and use extend to and bind the Consultant’s sub-consultants and suppliers.
9.8 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Master Contract (collectively “Data”), other than the
Consultant’s confidential information, will be and remain the sole property of the City. The
Consultant must promptly deliver all Data to the City at the City’s request. The Consultant is
responsible for the care and protection of the Data until that delivery. The Consultant may retain
one copy of the Data for the Consultant’s records subject to the Consultant’s continued compliance
with the provisions of this Article.
9.9 Copyrights and Patents. The Consultant agrees not to assert, or to allow persons
performing under the Consultant’s control to assert, any rights to Data or establish any claim under
design, patent, or copyright laws. It is expressly agreed that all copyrightable or patentable Data
produced as part of Services has been specifically commissioned by the City and is considered
“work for hire,” and that all copyrightable and other proprietary rights in that Data will vest solely
in the City. Further, the Consultant agrees that all rights under copyright and patent laws under
this Master Contract belong to the City. The Consultant hereby assigns any and all rights, title,
and interests under copyright, trademark, and patent law to the City and agrees to assist the City
in perfecting the same at the City’s expense.
9.10 Notices. Any notice or communication required by this Master Contract will be
deemed sufficiently given if in writing and when delivered personally or upon receipt of registered
or certified mail, postage prepaid, with the U.S. Postal Service and addressed as follows:
If to the City: with a copy to:
City of Des Plaines City of Des Plaines
Public Works and Engineering Department 1420 Miner Street
Exhibit A Page 20 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-14-
1420 Miner Street Des Plaines, Illinois 60016
Des Plaines, Illinois 60016 Attn: City Manager
Attn: Director of Public Works
And Engineering
If to the Consultant: with a copy to:
M.E. Simpson Co., Inc. M.E. Simpson Co., Inc.
3406 Enterprise Avenue 3406 Enterprise Avenue
Valparaiso, IN 46383 Valparaiso, IN 46383
Attn: John H. Van Arsdel Attn: Mike Simpson
or to such other address as the party to whom notice is to be given has furnished in writing.
9.11 No Waiver by City. No act, order, approval, acceptance, or payment by the City,
nor any delay by the City in exercising any right under this Master Contract, will constitute or be
deemed to be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or
incomplete Services or operate to waive any requirement or provision of this Master Contract or
any remedy, power, or right of the City.
9.12 No Third-Party Beneficiaries. This Master Contract is for the benefit of the City
and the Consultant only and there can be no valid claim made or held against the City or the
Consultant by any third party to be a beneficiary under this Master Contract.
9.13 Survival of Terms. The following sections will survive the termination of this
Master Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.14 Assignments. The Consultant may not assign or transfer any term, obligation, right,
or other aspect of this Master Contract without the prior express written consent of the City. If
any aspect of this Master Contract is assigned or transferred, then the Consultant will remain
responsible to the City for the proper performance of the Consultant’s obligations under this
Master Contract. The terms and conditions of any agreement by the Consultant to assign or
transfer this Master Contract must include terms requiring the assignee or transferee to fully
comply with this Master Contract unless otherwise authorized in writing by the City.
9.15 Amendments. This Master Contract may be amended only in writing executed by
the City and the Consultant.
9.16 Governing Law. The validity, construction, and performance of this Master
Contract and all disputes between the parties arising out of or related to this Contract will be
governed by the laws of the State of Illinois without regard to choice or conflict of law rules or
regulations.
9.17 Compliance with Laws, Grant Regulations. All Services must be provided,
performed, and completed in accordance with all required governmental permits, licenses, or other
approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The
Consultant also must comply with applicable conditions of any federal, state, or local grant
received by the City with respect to this Master Contract or any Task Order. The Consultant will
Exhibit A Page 21 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-15-
be solely responsible for any fines or penalties that may be imposed or incurred by a governmental
agency with jurisdiction over the Services as a result of the Consultant’s improper performance of,
or failure to properly perform, any Services.
9.18 Representation of No Conflicts. The Consultant represents that (1) no City
employee or agent is interested in the business of the Consultant or this Master Contract, (2) as of
the Effective Date neither the Consultant nor any person employed or associated with the
Consultant has any interest that would conflict in any manner or degree with the performance of
the obligations under this Master Contract, and (3) neither the Consultant nor any person employed
by or associated with the Consultant may at any time during the Term obtain or acquire any interest
that would conflict in any manner or degree with the performance of the obligations under this
Master Contract.
9.19 No Collusion. The Consultant represents that the Consultant is not barred from
contracting with a unit of state or local government as a result of (1) a delinquency in the payment
of any tax administered by the Illinois Department of Revenue unless the Consultant is properly
contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-
3 or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The
Consultant represents that the only persons, firms, or corporations interested in this Contract as
principals are those disclosed to the City prior to the execution of this Master Contract and that
this Master Contract is made without collusion with any other person, firm, or corporation.
WHEREFORE, the City and the Consultant have caused this Master Contract to be
executed by their duly authorized representatives as of the Effective Date.
CITY OF DES PLAINES M.E. Simpson Co., Inc.
By: ______________________________ By: ______________________________
Name: Mike Bartholomew Name: ______________________________
Title: City Manager Title: ______________________________
Exhibit A Page 22 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-1-
ATTACHMENT A
TASK ORDER
In accordance with Section 1.2 of the Master Contract dated ____________________, 20____
between the City of Des Plaines (the “City”) and M.E. Simpson Co., Inc. (the “Consultant”), the
Parties agree to the following Task Number ___:
1. Contracted Services:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
2. Project Schedule (attach schedule if appropriate):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
3. Project Completion Date:
All Contracted Services must be completed on or before: ___________________, 20___.
4. Project Specific Pricing (if applicable):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
5. Additional Changes to the Master Contract (if applicable):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
[signature page follows]
Exhibit A Page 23 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-2-
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works __________________________________
And Engineering Name (Printed or Typed)
____________________, 20____ ____________________, 20____
Date Date
If greater than, $[2,500], the City Manager’s signature is required.
______________________________________
Signature
City Manager
____________________, 20____
Date
If compensation greater than $[10,000], then the City Council must approve the Services Change
Order in advance and the City Manager or Mayor’s signature is required.
_______________________________________
Signature
City Manager
____________________, 20____
Date
Exhibit A Page 24 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
-1-
ATTACHMENT B
PRICING SCHEDULE
The City shall pay Consultant as compensation for Services (“Compensation”). A Scope of Work
detailing the Services and an associated Not-To-Exceed amount will be defined for each Task
Order. Compensation up to the Not-To-Exceed amount for each Task Order shall be based on the
actual hours worked on the project by M.E. Simpson staff times the appropriate category’s billing
rate as shown below.
M.E. Simpson Hourly Rates - 2016
Normal Business Hours (6:30am – 4:30pm)
Field Teams (includes vehicles and equipment) - $225 per hour
Administration (includes oversight and QA/QC) - $75 per hour
Emergency After Hours (4:30pm – 6:30am, weekends and holidays)
Field Teams (includes vehicles and equipment) - $295 per hour
Administration (including oversight and QA/QC) - $80 per hour
Billing rates for subsequent years will be adjusted to reflect annual salary rate adjustments.
Exhibit A Page 25 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
Task Change Order: Task Number ___ -1-
ATTACHMENT C
TASK CHANGE ORDER FOR TASK NUMBER ____
In accordance with Section 4.1 of the Master Contract dated _______________, 20____ between
the City of Des Plaines (the “City”) and ________________ (the “Consultant”), the Parties agree
to the following Task Change Order for Task Number ___:
1. Change in Contracted Services:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
2. Change in Project Schedule (attach schedule if appropriate):
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3. Change in Project Completion Date:
All Contracted Services must be completed on or before ____________________, 20____
4. Change in Compensation:
___________________________________________________________________________
___________________________________________________________________________
5. Change in Project Specific Pricing (if applicable).
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
ALL OTHER TERMS AND CONDITIONS
OF THE CONTRACT REMAIN UNCHANGED
[signature page follows]
Exhibit A Page 26 of 27
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
Task Change Order: Task Number ___ -2-
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works __________________________________
And Engineering Name (printed or typed)
____________________, 20____ ____________________, 20____
Date Date
If compensation increase greater than $[2,500], then the City Manager’s signature is required.
_______________________________
Signature
City Manager
____________________, 20____
Date
If compensation greater than $[10,000], then the City Council must approve the Services Change
Order in advance and the City Manager or Mayor’s signature is required.
_______________________________
Signature
City Manager
____________________, 20____
Date
#10250753_v1
Exhibit A Page 27 of 27
Human Resources
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5486
desplaines.org
Date: March 11, 2016
To: Michael G. Bartholomew, City Manager
From: John Light, Director of Human Resources
Re: Collective Bargaining Agreement (CBA) Ratification – MAP #241
____________________________________________________________________________________
Issue: The contract with the City of Des Plaines Metropolitan Alliance of Police Des Plaines
Command Chapter #241 expired December 31, 2014. The parties have been in negotiations on a
successor agreement since prior to December 31, 2014. The negotiating teams reached tentative
agreements in early 2016 and the Union Membership has ratified the proposed Contract in
February 2016 by a unanimous vote (10-0).
Analysis: The Contract applies to 10 members of the Police Department holding the rank of
Sergeant. Significant provisions of the Contract include the following:
1.Term: Two (2) Year Contract (January 1, 2015 – December 31, 2016). Bargaining of a
successor agreement will likely begin this fall.
2.Wages: Annual wage adjustments compare favorably to external comparables and are
similar to other settled contracts for internal public safety comparables.
a.2015 – 2.5% retroactive for active employees to January 1, 2015
b. 2016 – 2.5%
Internal Public Safety Comparables
Public Safety Group 2015 2016
IAFF (Fire Fighters) 2.50% 2.50%
MAP #240 (Police Officers) 2.25% 2.25%
MAP #241 (Police Command) 2.50% 2.50%
3.Uniforms: The uniform allowance for the position of Detective Sergeant was reduced by
$100.00 annually.
Recommendation: I recommend the Council approve the proposed agreement between the City
of Des Plaines and the Metropolitan Alliance of Police Des Plaines Command Chapter #241.
Attachments:
Attachment 1 – Resolution R-60-16 approving a Collective Bargaining Agreement with the
Metropolitan Alliance of Police Des Plaines Command Chapter No. 241
Exhibit A – Collective Bargaining Agreement between The City of Des Plaines and The
Metropolitan Alliance of Police Des Plaines Command Chapter #241
MEMORANDUM
Page 1 of 38
1
CITY OF DES PLAINES
RESOLUTION R - 60 - 16
A RESOLUTION APPROVING A COLLECTIVE
BARGAINING AGREEMENT WITH THE METROPOLITAN
ALLIANCE OF POLICE DES PLAINES COMMAND
CHAPTER NO. 241.
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, Article VII, Section 10 of the Constitution of the State of Illinois of 1970
authorizes the City to contract with individuals, associations, and corporations in any manner not
prohibited by law or ordinance; and
WHEREAS, the police personnel in the ranks of Sergeant and Lieutenant employed by
the City of Des Plaines ("Police Personnel") are represented by the Metropolitan Alliance of
Police Des Plaines Command Chapter No. 241 ("Union"); and
WHEREAS, the City and the Union desire to enter into a two-year collective bargaining
agreement regarding the terms of employment of the Police Personnel by the City ("Agreement");
and
WHEREAS, the Union membership voted to ratify the Agreement on February 24, 2016;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with the Union;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council approves the
Agreement by and between the City and the Union in substantially the form attached to this
Resolution as Exhibit A.
SECTION 3: EXECUTION OF AGREEMENT. The City Manager and the City Clerk
are authorized and directed to execute and seal, on behalf of the City, the Agreement upon receipt
by the City Clerk of at least one original copy of the Agreement executed by the Union; provided,
however, that if the executed copy of the Agreement is not received by the City Clerk within 60
days after the effective date of this Resolution, then this authority to execute and attest shall, at the
option of the City Council, be null and void.
Attachment 1 Page 2 of 38
2
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2016.
APPROVED this _____ day of _____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Collective Bargaining Agreement With Metropolitan Alliance of Police Local 241
#39762025_v1
Attachment 1 Page 3 of 38
{00310983.DOC v. 1 }
COLLECTIVE BARGAINING
AGREEMENT
BETWEEN
THE CITY OF DES PLAINES
AND
THE METROPOLITAN ALLIANCE OF POLICE
DES PLAINES COMMAND CHAPTER #241
JANUARY 1, 2015 – DECEMBER 31, 2016
Exhibit A Page 4 of 38
{00310983.DOC v. 1 }2
CITY OF DES PLAINES
and
THE METROPOLITAN ALLIANCE OF POLICE
DES PLAINES COMMAND CHAPTER #241
PREAMBLE
This Agreement made this ____ day of 2012 2015, by and between the CITY OF DES
PLAINES, hereinafter referred to as the “City,” and the METROPOLITAN ALLIANCE OF
POLICE DES PLAINES COMMAND CHAPTER #241 hereinafter referred to as the “Chapter,”
WITNESS TO:
WHEREAS, it is the intent and purpose of this Agreement to promote and improve
employee relations between the City and its employees; aid toward the economical and efficient
operation of the City; make reasonable provisions for the safety and health of the employees;
accomplish and maintain the higher efficiency and quality of work performance; provide methods
for a prompt and peaceful adjustment of grievances; insure against any interruption of work,
slowdown or other interference with work performance; strengthen good will, mutual respect, and
cooperation; and set forth the agreement covering general rates of pay, hours of work and certain
other conditions of employment to be observed between the parties to this Agreement.
NOW, THEREFORE, the parties agree as follows:
Exhibit A Page 5 of 38
{00310983.DOC v. 1 }3
ARTICLE I
RECOGNITION
Section 1.1. Recognition
The City recognizes the Chapter as the sole and exclusive bargaining agent with respect to
wages, hours and certain other conditions of employment for all police personnel in the ranks of
Sergeant and Lieutenant employed by the City of Des Plaines, but excluding all police personnel in
the rank of Patrol Officer, Commander, Deputy Chief and Chief of Police and all other positions
employed by the City of Des Plaines, as well as supervisory, managerial and confidential employees
as defined by the Act.
Section 1.2. Sole Collective Bargaining Agent
The City will bargain with no other bargaining representative with respect to this bargaining
unit during the term of this Agreement and further agrees not to enter into any other agreements or
contracts with its employees, individually or collectively, which in any way conflict with the terms
and provisions of this Agreement.
Section 1.3. Management Rights
Except to the extent expressly abridged by a specific provision of this Agreement, the
Chapter recognizes and agrees that the City reserves and retains, solely and exclusively, all of its
rights to manage the affairs of the City, as such rights existed prior to the execution of this
Agreement with the Chapter. The sole and exclusive rights and responsibilities of management
which are not abridged by this Agreement shall include, but are not limited to, the right to determine
the existence or non-existence of facts which are the basis of a City or management decision; to
establish or continue policies, practices and procedures for the conduct of the business of the City
and its Police Department and from time to time to change or abolish such policies, practices or
procedures; the right to determine and from time to time re-determine the methods, equipment,
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facilities and materials to be employed; to determine the number of hours per day or per week
operations must be carried on; to determine qualifications for work; to assign work to such
employees in accordance with the requirements determined by the City; to establish and change
schedules and assignments; to hire, transfer, promote, or otherwise relieve employees from duty for
legitimate reasons; to make and enforce reasonable rules; to suspend, discharge or otherwise to take
such measures as the City may determine to be necessary for the orderly, safe and efficient
operation of the City and its several departments.
All of the rights, functions and prerogatives of the City and its designated management
which are not expressly and specifically restricted or modified by an explicit provision of this
Agreement are reserved and retained exclusively by the City and shall not be subject to arbitration.
In no event shall any right, function or prerogative of the City and its designated management ever
be deemed or construed to have been modified or impaired by any past practice or course of
conduct, or otherwise than by an explicit provision of this Agreement.
Section 1.4. Dues Deduction
Upon receipt of a signed authorization from an employee, the City agrees for the duration of
this Agreement to deduct from such employee’s pay, uniform monthly Chapter dues. The Chapter
will notify the City in writing of the amount of the union dues to be deducted. Deductions shall be
made on the second City payday of each month and shall be remitted, together with an itemized
statement, to the Treasurer of the Chapter by the 15th day of the month following the month in
which the deduction is made.
The Chapter shall indemnify the City and hold it harmless against any and all claims,
demands, suits, or other forms of liability that may arise out of, or by reason of, any action taken by
the City for the purpose of complying with the provisions of this Article.
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ARTICLE II
FAIR SHARE
Section 2.1. Fair Share
Any present officer who is not a member of the Union shall, as a condition of employment,
be required to pay a fair share (not to exceed the amount of Union dues) of the cost of the collective
bargaining process, contract administration in pursuing matters affecting wages, hours, and other
conditions of employment, but not to exceed the amount of dues uniformly required of members.
All officers hired on or after the effective date of this Agreement and who have not made
application for membership shall, on or after the thirtieth (30th) day of their promotion, also be
required to pay a fair share as defined above.
With respect to any officer on whose behalf the Employer has not received a written
authorization as provided for above, the Employer shall deduct from the wages of the officer the fair
share financial obligation including any retroactive amount due and owing, and shall forward said
amount to the Union on the tenth (10th) day of the month following the month in which the
deduction is made, subject only to the following:
1. The Union has certified to the Employer that the affected officer has been delinquent
in his obligations for at least thirty (30) days;
2. The Union has certified to the Employer that the affected officer has been notified in
writing of the obligation and the requirement for each provision of this Article and that the
employee has been advised by the Union of his obligations pursuant to this Article and of the
manner in which the Union has calculated the fair share fee;
3. The Union has certified to the Employer that the affected officer has been given a
reasonable opportunity to prepare and submit any objections to the payment and has been afforded
an opportunity to have said objections adjudicated before an impartial arbitrator assigned by the
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employee and the Union for the purpose of determining and resolving any objections the officer
may have to the fair share fee.
A. RELIGIOUS OBJECTIONS
The obligation to pay a fair share fee to the Union shall not apply to any employee, who on
the basis of a bona fide religious tenet, teaching or a church or religious body of which such
employee is a member, objects to the payment of a fair share fee to the Union. Upon proper
substantiation and collection of the entire fee, the Union will make payment on behalf of the
employee to a non-religious charitable organization mutually agreed to by the objecting employee
and the Union. If the employee and the Union are unable to agree upon a non-religious charitable
organization, the organization shall be determined in accordance with the procedures established by
the Illinois State Labor Relations Board.
B. INDEMNIFICATION
The Union agrees to indemnify and save the City harmless against any claims, demands,
suits or other form of liability which may arise by reason of any action taken or omitted by the
Union or City in complying with the provisions of this Article. The foregoing indemnification
clause shall not require the Union to indemnify or hold the City harmless in the event the
City initiates a cause of action against the Union, unless the City initiates such an action in
response to a claim or cause of action initiated by another party.
ARTICLE III
CONFLICT WITH LAW
Section 3.1. Conflict of Law
If any provisions of this Agreement are subsequently declared by legislative or judicial
authority to be unlawful, unenforceable, or not in accordance with applicable statutes or ordinances,
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all other provisions of this Agreement shall remain in full force and effect for the duration of this
Agreement.
Section 3.2. Non-Discrimination
There shall be no discrimination because of race, color, religion, sex, national origin,
disabilities, Chapter membership or Chapter activities. Grievances alleging a violation of this
Section 3.2 shall not be appealed to the arbitration step of the Grievance Procedure.
ARTICLE IV
WORK INTERRUPTION
Section 4.1. Work Interruption
During the period of this Agreement, the Chapter, its officers, representatives and members
shall not authorize, instigate, cause, aid, encourage, ratify or condone, nor shall an employee take
part in any work interruption, slow-down, stoppage of work including mass sick calls, boycott,
picketing or other interruption of or interference with the operation of the City or City properties.
Failure or refusal on the part of an employee to comply with any provision of this Article
shall be cause for whatever disciplinary action, including suspension or discharge, is deemed
necessary by the City, and the City shall have the right to take such disciplinary action in addition to
all other rights and remedies which the City may have or to which it is entitled, both at law and in
equity.
The City will not lock out any employees during the term of this Agreement as a result of a
labor dispute with the Chapter.
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ARTICLE V
GRIEVANCE PROCEDURE
Section 5.1. Procedure
Should any dispute arise between the City and the Chapter and the City and any of its
employees involving the interpretation or application of any of the specific provisions of this
Agreement, any matter involving the violation of any of the specific provisions of this Agreement or
the written reprimand of an employee such dispute shall be settled in accordance with the following
procedure:
STEP 1. Between the employee and his immediate supervisor. If the Grievance is not
satisfactorily settled within fourteen (14) calendar days after presentation of the grievance, it shall
be reduced to writing indicating the article and Section violated and the remedy sought, dated and
signed by the employee and the immediate supervisor on a form provided for the purpose, and
appealed to Step 2 within fourteen (14) calendar days of the receipt of the immediate supervisor’s
answer.
STEP 2. Between the Division Commander Deputy Chief, the employee and the Chapter
representative within fourteen (14) calendar days from the date of its appeal from Step 1. If the
grievance is not satisfactorily settled within fourteen (14) calendar days of its presentation in Step 2,
it may be appealed to Step 3 within fourteen (14) calendar days of receipt of the Division
Commander’s Deputy Chief’s answer.
STEP 3. Between the Chief, the employee and the Chapter representative within fourteen
(14) calendar days from its appeal from Step 2. If the grievance is not satisfactorily settled within
fourteen (14) calendar days of its presentation in Step 3, the Chapter may appeal the grievance to
Step 4 within fourteen (14) calendar days of the receipt of the Chiefs answer.
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STEP 4. Between the City Manager or designee, the employee and the Chapter
Representative within fourteen (l4) calendar days from its appeal from Step 3. If the grievance is
not satisfactorily settled within fourteen (14) calendar days of its presentation in Step 4, the Chapter
may appeal the grievance to arbitration within twenty-one (21) calendar days of the receipt of the
last answer given by the City.
STEP 5. In the event the grievance has not been satisfactorily settled, the grievance may be
submitted to an impartial arbitrator. The party requesting arbitration shall request a list of seven (7)
arbitrators from the Federal Mediation and Conciliation Service. All persons on such list shall be
members of the National Academy of Arbitrators. Within twenty-one (21) days of receipt of the list
of arbitrators, the parties shall alternately strike three names each until one name alone remains.
The person whose name remains shall be the arbitrator.
Awards of the arbitrator shall be final and binding and shall determine the subject of the
arbitration for the duration of this Agreement. Jurisdiction of the arbitrator shall be only in regard to
the particular dispute before him, and he shall have no power or authority to add to, subtract from,
modify or change in any way any of the terms of this Agreement, or to write any new clause,
change an existing clause, or write a new Agreement, nor shall he establish wage scales, change any
wages or rates of pay. The arbitrator shall have no power to pass upon any subject not specifically
provided for in this Agreement or any function that belongs to the City or its designated
management as provided for in Article I, Section 1.3. If the grievance concerns matters not covered
by this Agreement, it shall be returned by the arbitrator to the parties without decision.
Each party shall assume the cost of presenting its case before the arbitrator. The expenses
and fees of the arbitrator shall be shared jointly by both parties.
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The City shall have the right to sue at law or in equity in any court of competent jurisdiction,
federal or state, to enforce this Agreement or to recover for any breach or violation thereof.
Section 5.2. Timeliness of Grievances
All grievances shall be presented within fourteen (14) calendar days after the cause of the
grievance arises or said grievance shall be deemed abandoned. All grievances must be appealed and
all answers given within the time limits established in each step of the grievance procedure or they
shall be considered settled on the basis of the City’s last answer. Exceptions to these time limits
may be agreed to in writing by the parties. If the City fails to provide an answer within the time
limits so provided, the Chapter may immediately appeal to the next Step. When the grievant is
informed by the employer’s representative at any Step that such representative lacks authority to
resolve the grievance, the grievant may immediately proceed to the next higher Step. All grievance
discussions and investigations shall take place in a manner which does not interfere with City
operations.
Section 5.3. Right to File Grievances
The Chapter, or any member thereof, shall have the right to prosecute grievances under this
Agreement, but only the Chapter shall have the right to take to arbitration any grievance which is
otherwise arbitrable under this Agreement.
Section 5.4. Police and Fire Commission
If the grievance concerns discipline in excess of a five (5) day suspension or discharge for
cause, the employee must elect, within 21 days, whether to proceed before the Board of Fire and
Police Commissioners or to proceed through the grievance procedure.
In the event the employee elects to proceed under the grievance procedure, he shall indicate
in writing his choice and specifically waive any right he might otherwise have to proceed before the
Board of Fire and Police Commissioners or to proceed to court to review a decision of the Board of
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Fire and Police Commissioners. In the event the employee elects to proceed before the Board of
Fire and Police Commissioners, he shall indicate in writing his choice and specifically waive any
right he might otherwise have to proceed under the grievance procedure.
Other matters subject to the jurisdictions of the Board of Fire and Police Commissioners are
not subject to this grievance procedure. It is further understood that nothing in this Agreement shall
limit the right of the Chief to suspend an employee for up to five (5) days, nor shall this Agreement
limit the right of such employee so suspended to appeal to the Board of Fire and Police
Commissioners within twenty-four hours after such suspension for a review thereof.
If a supervisor meets with an employee for the purpose of discussing a disciplinary matter
that might lead to disciplinary action against that employee that would be subject to the jurisdiction
of the Des Plaines Board of Fire and Police Commissioners, the employee, if he/she so desires, shall
have the right to have the presence of a local Chapter representative at such meeting. If a local
Chapter representative is asked to attend such a meeting, he/she shall attend as an observer only
unless the parties agree that the Chapter representative may participate. The Chapter’s
representative and said employee shall be allowed a reasonable time together to discuss the matters
involved.
Section 5.5. Purge of Field File
The City agrees that copies of all minor reprimands on file for a period of twenty-four (24)
months or more shall be removed from the supervisor’s “field file.” Such materials may be
retained by the City in a separate file, but will not be relied upon as a basis for future
disciplinary action against the officer who received the minor reprimand. As used herein,
“minor reprimand” shall mean any disciplinary action which has not resulted in either a suspension
by the Chief or written charges before the Board of Fire and Police Commissioners or arbitrator.
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All sergeants covered by this Agreement shall receive written notice of any entry into the
supervisor’s field file within a reasonable period of time of such entry, not to exceed seven (7)
days.
ARTICLE VI
COMPENSATION
Section 6.1 Wages
All bargaining unit employees shall be compensated in accordance with the Pay Plan set
forth in Appendix A attached hereto and made part hereof. Employees covered by this
Agreement who are still on the active payroll as of the beginning of the next payroll period
following ratification of this Agreement by both parties shall receive a retroactive payment
based upon the difference between what they were paid in wages between January 1, 2015
and the beginning of said payroll period and the wages they would have received during the
same period of time based upon the applicable salary ranges set forth in this Agreement,
provided that any employee who was promoted or retired in good standing after January 1,
2015, but before this Agreement was ratified by both parties shall also be eligible to receive
retroactive pay based on the hours worked between January 1, 2015 and the date of
promotion or retirement. Such retroactive pay shall be made on an hour for hour basis for all
hours paid (including overtime hours) since January 1, 2015. In the event that the Pay Plan is
implemented after January 1, 2015 then all compensated hours shall be retroactive to the new pay
rate for said period. In the event this Agreement is not ratified or resolved by January 1, 2015, The
City shall, within forty five (45) days of the effective date of this Agreement, pay to each employee
all retroactive wages for all hours compensated, including but not limited to regular and overtime
hours, vacation, holiday and sick leave hours.
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This section Unless otherwise specified, nothing in this Agreement shall not be construed
or interpreted as applying to or making retroactive any other economic or non-economic provision
or term of this Agreement.
Section 6.2. Performance Appraisals
All employees who are hired, transferred or assigned to one of the above job classifications
shall receive no less than Step A of the salary range for the classification to which they are assigned.
Advancement from one step to another within the salary range shall be made on the basis of
periodic performance appraisals. Such performance appraisals shall be made once per year and
prior to an employee’s anniversary date. Each performance appraisal shall be discussed with the
employee along with the reasons for the granting or denial of a scheduled step increase. Each
employee, upon request, will be furnished with a copy of his previous performance appraisal along
with a written statement of the reason for granting or denying any step increase.
Section 6.3 Advancement in Salary Schedule
Sergeants in Step A will advance to Step B after twelve (12) months continuous
employment by the City in the rank of Sergeant.
Lieutenants in Step A will advance to Step B after twelve (12) months continuous
employment by the City in the rank of Lieutenant.
Lieutenants in Step B will advance to Step C after twenty-four (24) months continuous
employment by the City in the rank of Lieutenant.
Effective January 1, 2012 and for the remainder of the term of the contract, Sergeants in
Step A shall be eligible for advancement to Step B after twelve (12) months continuous
employment by the City. Sergeants in step B shall be eligible for advancement to Step C after
twenty-four (24) continuous employment by the City. Sergeants in Step C shall be eligible for
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advancement to Step D after thirty-six (36) months continuous employment by the City.
Lieutenants will advance as previously noted in this section.
Section 6.4. Denial of Step Advancement
If an employee believes that the denial of advancement in the schedule is arbitrary,
capricious or constitutes an abuse of managerial discretion, the employee may file a grievance at
Step 3 of the grievance procedure set forth in Article V of this Agreement within one week after
receiving notification of the denial. If an employee is denied advancement in the salary schedule,
the employee may request that such denial be reviewed six months after denial. Employees granted
advancement as a result of such six-month review, shall be thereafter eligible for advancement to
the next regularly scheduled step.
Section 6.5. Court Pay
Effective February 1, 2011 An employee shall be paid at one and one-half (1.5) times their
hourly rate of pay for a minimum of three (3) hours for an initial court appearance and any
additional court appearances during their off-duty hours. In the event that an employee is required to
make additional Court appearances on any one day beyond the first half-day, he/she will be paid at
one and one-half (1.5) times their hourly rate of pay for a minimum of three (3) hours for any and
all appearances during the second half-day, if the second half-day falls within his/her off-duty hours.
Court pay shall also apply when employees are subpoenaed as a witness or complainant, or
ordered to appear at a criminal or civil proceeding that arose out of their duties as a police officer for
the City. Employees shall receive Court pay for these proceedings and any witness fees paid to
such officer shall be remitted to the City. If witness fees are greater than Court pay, employees shall
retain the witness fee and Court pay shall not apply.
Any employee on the day shift who is held over for Court shall be compensated at the
overtime rate as opposed to applying for Court pay. Any employee who is subpoenaed as a witness
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in an administrative hearing, while off duty, shall receive a minimum of two (2) hours as overtime
pay; provided however, that an employee who is the defendant or subject of an administrative
hearing receives neither Court pay nor overtime pay.
Section 6.6. Uniform Allowance
The City shall provide to each employee on active duty status (full-duty or temporary light-
duty) an annual uniform allowance as follows:
Detective Sergeant: $875.00 $775.00
Patrol Sergeant: $775.00
Replacements of damaged uniforms shall be made on a depreciated value amount.
Section 6.7. Differential Pay
Effective for the term of this Agreement, employees who work the midnight shift, 2230-
0630 hours or 2300-0700 hours shall receive a one hundred dollar ($100.00) shift differential per
month and shall be pro-rated.
Section 6.8. Longevity Pay
Employees in the following classifications with the continuous unbroken service records
shall receive a longevity payment as follows:
RANK 10 YEARS 15 YEARS 20 YEARS
Lieutenant $1,062 $2,178 $3,346
Sergeant $935 $1,919 $2,950
Effective January 1, 2012 employees who are hired after November 1, 1996 shall receive
longevity payment pursuant to the following table:
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RANK 10 YEARS 15 YEARS 20 YEARS
Lieutenant $1,000 $1,500 $2,000
Sergeant $1,000 $1,500 $2,000
Section 6.9. Bilingual Bonus
Any officer covered by this Agreement who is certified (per department policy) as fluent in
Spanish or Polish shall receive a $60.00 differential pay per month beginning after his or her
probationary period.
ARTICLE VII
OVERTIME AND SCHEDULING
Section 7.1 Schedule of Work
Insofar as practical, the regular day off schedules utilized for employees covered by this
Agreement shall continue for the term of this Agreement; however, the Chief may request changes
by written notice to the Union for negotiations.
Section 7.2 Overtime Pay
One and one-half times the regular hourly rate shall be paid for all “hours worked” in excess
of eight (8) hours per day (except where necessary because of a normal shift change or where the
parties have agreed to modify the work schedule), all hours worked on a seventh consecutive
workday where the employee was actually in attendance for the previous six days and not receiving
callback or overtime pay, or all hours in excess of 48 hours in an employee’s workweek where the
employee was actually in attendance and not receiving callback or overtime pay (except where
necessary because of a normal shift change). For the purpose of this Section only, the regular hourly
rate shall be determined by dividing the employee’s base annual salary as provided for in Article VI,
Section 6.1, by 2080. The above overtime rate will not apply to voluntary changes in the regular day
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off schedule effected in accordance with customary procedures by the Department or to changes in
the regular day off schedule made by the City to comply with the contract provisions concerning the
Christmas and New Years holidays.
Overtime pay as it relates to consecutive work days shall not apply beyond the seventh
consecutive work day. For example, an officer is scheduled and works eight consecutive work
days, the first six of which are paid at straight time. The hours worked on the seventh
consecutive work day would be paid at overtime. The hours worked on the eighth consecutive
work day would be paid at straight time. A regular day off (“RDO”), even when worked by an
officer on call back, shall be considered a day off and shall be considered a break in the number
of consecutive days worked.
An officer who is scheduled to work and works on his day off (call back), will still receive
pay at the call back rate (one and one-half times the regular hourly rate) regardless of the number of
consecutive days worked.
Compensation shall not be paid more than once for the same hours under any provision of
this Article or Agreement.
Section 7.3 Hours Worked
Holiday, personal, vacation, funeral, compensatory and sick time paid for but not worked
during an employee’s regular work week shall be considered hours worked toward an
employee’s required 2080 hours for a year but will not be considered hours worked for the
purpose of computing overtime pay.
Section 7.4. Call Back Pay
Employees who are called in to report to work outside their regular scheduled working
hours for that day shall receive a minimum of two (2) hours work or two (2) hours pay in lieu
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thereof at one and one-half times the regular hourly rate as defined above. Call-back in excess of
two (2) hours shall be calculated from the time that the Sergeant/Lieutenant arrives at the police
station to report to duty until he/she is relieved of duty. This provision does not pertain to a
Sergeant/Lieutenant who has arrived at the police station prior to his/her duty day and is requested
to go on duty early.
Section 7.5. Standby Pay
Employees who are designated to be on standby and are restricted in their activity by the
City shall receive two (2) hours pay at their overtime rate of pay for each 24 hour period or any part
thereof.
Section 7.5. Shift Exchange
Employees may temporarily exchange shifts for a stated purpose provided the exchange has
been approved by the Chief or his designee. Such approval shall not be unreasonably withheld or
denied. Shift exchange is a privilege that shall not interfere with the operation of the City or result
in the payment of overtime.
Section 7.6. Shift Schedule
The City agrees to maintain an eight (8) hour workday schedule during the term of this
agreement, unless the parties mutually agree to modify the same.
Section 7.7. Compensatory Time
Employees who are entitled to overtime pay may elect compensatory time at time and one-
half the overtime hours actually worked in lieu of payment, to a maximum accrual of eighty (80)
hours, under the following conditions:
A. The election to accrue compensatory time for overtime hours in lieu of payment
must be made by an employee prior to the time the overtime hours are actually worked. The Chief
of Police or his designee must approve the election. The election to accrue compensatory time
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includes the designation of holiday pay under Section 9.4 as compensatory time (on an hour for
hour basis, converting overtime to straight time) in lieu of payment within the limits established by
Section B.
B. An employee shall have until December 31st in which to use, or be paid, for any
compensatory time hours accrued during that calendar year. Payment for the previous years unused
compensatory time shall be paid to an officer no later than the first payroll in February.
C. Compensatory time shall be granted upon the employee’s request at a time and in an
amount which are mutually agreed upon by the employee and the Chief of Police or his designee.
Section 7.8. Carryover of RDO’s
All employees covered by this agreement will be allowed to carry over no more than ten
(10) regular days off into the following new calendar year. Exceptions to the above can be made on
a case-by-case basis upon written application and approval by the Chief of Police or his designee.
ARTICLE VIII
INSURANCE BENEFITS
Section 8.1. Health Insurance
Subject to the conditions of this Article, the City shall provide a health insurance program to
regular full-time employees meeting the eligibility requirements of the program and certain benefits
to their dependents, with an aggregate lifetime cap of $3,000,000. The City agrees that it shall not,
on its own accord, reduce the health insurance benefits described in this Article during the term of
the Agreement.
Section 8.2 Employee Contribution to Health Insurance Premiums
The City and each covered employee shall contribute, on a per-pay-period basis, a
percentage of the unit cost for each health insurance plan option as described below:
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Plan Option City Contribution Employee Contribution
PPO Option #1 90% 10%
HMO 95% 5%
Dental Option #1 90% 10%
Beginning January 1, 2013 and for the duration of this agreement, During the term of
this Agreement the City and each covered employee shall contribute, on a per-pay-period basis, a
percentage of the unit cost for each health insurance plan option as described below:
Plan Option City Contribution Employee Contribution
PPO Option #1 88% 12%
HMO 93% 7%
Dental Option #1 88% 12%
The unit cost for each health insurance plan option shall be determined by the City’s
broker/consultant on a yearly basis and implemented effective January 1, for each year the
Agreement is in effect. Except for the year beginning January 1, 2013, Eemployee contributions
toward the unit cost for each health insurance plan option shall not increase by more than 15% from
one year to the next during the term of this Agreement. The City may, at its discretion, add, drop, or
otherwise change additional plan options other than those listed above on a yearly basis and
implement these changes effective January 1, for each year the Agreement is in effect.
Section 8.3 Prescription Drug Benefit
Through and including December 31, 2012, the prescription drug benefit for the PPO and
HMO options shall consist of a three-tier formulary with the following employee co-pays:
PPO: Retail Rx Mail-Order Rx
$10 Generic $15 Generic
$20 Formulary Brand $30 Formulary Brand
$40 Non-Formulary Brand $45 Non-Formulary Brand
HMO: Retail Rx Mail-Order Rx
$5 Generic $5 Generic
$10 Formulary Brand $10 Formulary Brand
$25 Non-Formulary Brand $25 Non-Formulary Brand
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Beginning January 1, 2013 and for the duration of this agreement, the prescription drug
benefit for the PPO and HMO options shall consist of a three-tier formulary with the following
employee co-pays:
PPO: Retail Rx Mail-Order Rx
$15 Generic $20 Generic
$25 Formulary Brand $35 Formulary Brand
$45 Non-Formulary Brand $50 Non-Formulary Brand
HMO: Retail Rx Mail-Order Rx
$10 Generic $10 Generic
$15 Formulary Brand $15 Formulary Brand
$30 Non-Formulary Brand $30 Non-Formulary Brand
Effective January 1, 2016
PPO: Retail Rx Mail-Order Rx
$10 Generic $10 Generic
$25 Formulary Brand $35 Formulary Brand
$40 Non-Formulary Brand $50 Non-Formulary Brand
80% for specialty medications with a maximum out of pocket of $200 per prescription,
maximum annual out of pocket of $1,000.
HMO: Retail Rx Mail-Order Rx
$10 Generic $10 Generic
$25 Formulary Brand $35 Formulary Brand
$40 Non-Formulary Brand $50 Non-Formulary Brand
80% for specialty medications with a maximum out of pocket of $200 per prescription,
maximum annual out of pocket of $1,000.
The prescription drug benefit claims administrator shall determine the placement of each
prescription drug within the appropriate tier of the formulary.
Section 8.4. Flexible Benefit #125 Plan
The Flexible Benefit #125 Plan will allow for pre-tax deductions (per pay period) by each
covered employee for the purpose of contributing toward health insurance premiums,
reimbursement of medical and dental expenses, qualified child-care expenses, and other eligible
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expenses defined by the Internal Revenue Service (IRS). This program will be offered as long as
allowed by the IRS and amended as necessary to reflect changes in the law.
Section 8.5. Employee Life Insurance
The City shall provide a life insurance plan with a benefit of $100,000 for each covered
employee.
Section 8.6. Killed in the Line of Duty Benefits
Health insurance coverage for a spouse and/or dependent(s) of an employee killed in the line of duty
shall be provided and paid for by the City, for a period of up to 3 years or as otherwise provided by
law, unless the spouse remarries or the spouse and/or dependent(s) are covered under a separate
insurance policy, in which instance the City shall pay the remainder of that which is not covered by
the spouse’s or dependent’s separate insurance policy or as otherwise required by law.
Section 8.7 Retiree Health Savings (RHS) Plan
The City shall establish and maintain a Retiree Health Savings (RHS) plan for use upon
retirement toward eligible health-related expenses defined by the Internal Revenue Service.
Annually, employee’s sick leave days accrued in excess of 90 days but less than 120 days shall
be paid at a rate of 75%, and the remaining 25% of sick leave days accrued shall be added to
the employee’s accumulated unused sick days up to 120 days. Sick leave days accrued in
excess of 120 days shall be paid at a rate of 75%.
Upon retirement, or duty disability retirement, payment for unused sick leave shall be at
a rate of 25% for the first 45 days and 75% for days over 45, and 100% pay for any unused
vacation and personal days. These monies (annual payments and the payment upon retirement)
shall be paid by the City on behalf of each contributing employee into an individual RHS
account and made available upon retirement or duty disability retirement.
Section 8.8. City Discretion to Select Carrier
Exhibit A Page 25 of 38
{00310983.DOC v. 1 }23
The manner in which the benefits covered in this Article will be provided shall be a matter of the
City’s discretion; i.e., an insurance carrier of its choice, self-insuring or any other manner deemed
appropriate.
Section 8.9. Dental Insurance.
During the term of this Agreement the City agrees to offer employees, under the same
terms and conditions that are offered to non-represented City employees, the opportunity to
participate in the City’s dental insurance. Effective January 1, 2015, employees shall pay
twelve (12) percent of the cost of dental insurance, if selected.
ARTICLE IX
HOLIDAYS AND PERSONAL LEAVE
Section 9.1. Holidays
The following days, or days substituted therefore, shall be considered to be holidays:
New Year’s Day
President’s Day
Martin Luther King, Jr. Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans’ Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Day
Employees assigned to patrol duties shall observe the holiday on the day the City observes
the holiday, except for News Years Day, Independence Day, and Christmas Day, on which the
actual calendar day of the holiday shall be observed. All other bargaining unit employees shall
observe the holiday on the day the City observes the holiday.
Exhibit A Page 26 of 38
{00310983.DOC v. 1 }24
Section 9.2. Holiday Scheduling
Insofar as practical, normal work schedules will be revised so that employees will not be
assigned to work on both Christmas Day (including Christmas Eve) and New Year’s Day (including
New Year’s Eve). Rank seniority shall prevail, including scheduled vacation days of all
sergeants.
Section 9.3. Holiday Pay Eligibility
To be eligible for holiday pay the employee must meet the following conditions:
(1) Work the employee’s scheduled work day before and the employee’s scheduled
work day immediately following the holiday;
(2) Report for work and actually work on the holiday if scheduled to work.
Upon proper evidence submitted and, when circumstances warrant, the immediate
supervisor may grant an excused absence for either the day before or the day immediately after the
holiday.
Section 9.4. Scheduling Holidays, Holiday Pay and Holiday Overtime
All employees will be scheduled as a holiday regular day off on City recognized holidays
per Section 9.1. herein. Normal day off rotation would determine what employees are scheduled to
work a specific holiday. If an employee works a holiday, the employee will receive regular pay plus
time and one-half for all hours worked on scheduled holidays, including overtime hours.
Section 9.5 Personal Leave
All employees covered by this Agreement shall annually accrue personal leave as follows:
Continuous Years of Service Annual Personal Leave Accrual
1 Year to 4 Years 1 day
5 Years to 9 Years 2 days
10 Years to 14 Years 3 days
15 Years to 19 Years 4 days
20+ Years 5 days
Exhibit A Page 27 of 38
{00310983.DOC v. 1 }25
Personal leave days shall be taken in the anniversary year in which the employee becomes
eligible and shall not be accumulated from one anniversary year to the next. In no event shall more
than five (5) personal leave days be granted in any one calendar year.
Section 9.7. Personal Leave Eligibility
To be eligible for personal leave accrual an employee must be in the regular active
employment of the City and shall have worked a minimum of 60% of the scheduled days of work
exclusive of sick leave in the twelve (12) months immediately prior to his employment anniversary
date.
Section 9.8. Pay Out of Accrued Personal Leave Upon Retirement
Upon retirement or duty disability retirement, any accrued and unused personal leave shall
be paid at 100% of the employee’s hourly rate of pay into a Retiree Health Savings (RHS) plan in
accord with Article VIII, Section 8.7.
Exhibit A Page 28 of 38
{00310983.DOC v. 1 }26
ARTICLE X
VACATION
Section 10.1 Vacation Accrual
Continuous Years of Service Annual Vacation Accrual
1 Year to 4 Years 10 days
5 Years to 9 Years 15 days
10 Years to 14 Years 17 days
15 Years to 19 Years 20 days
20 Years to 24 Years 23 days
25 Years + 25 days
Section 10.2 Vacation Eligibility
To be eligible for a vacation accrual an employee must be in the regular active employment
of the City and shall have worked a minimum of 60% of the scheduled days of work exclusive of
sick leave in the twelve months immediately prior to his employment anniversary.
Section 10.3. Vacation Pay
Vacation pay shall be computed at the regular straight time hourly rate of the classification
in which an employee is employed immediately preceding his vacation.
Section 10.4 Vacation Scheduling and Accumulation
The vacation season shall be from January 1st through December 31st of any calendar year.
Vacations shall insofar as possible, be granted by the City at times most desired by the employees.
Vacations during any one period shall be limited to such numbers and classifications as not to
interfere with the normal conduct of the City. When more vacations are requested than can be
granted for any one period, preference will be given to the employee with the most seniority. The
final right, however, of scheduling vacations is reserved to the City to insure the efficient and
continuous operation of the City.
Vacations shall not be cumulative from one anniversary year to the next and in no event
shall more than five (5) weeks vacation be granted in any one calendar year.
Exhibit A Page 29 of 38
{00310983.DOC v. 1 }27
Section 10.5. Holidays During Vacations
When a holiday falls within an employee’s regularly scheduled vacation, he shall receive his
holiday pay including time off and such day shall not be counted as a day of vacation.
Section 10.6. Pay Out of Accrued Vacation Upon Retirement
Upon retirement or duty disability retirement, any accrued and unused vacation leave shall
be paid at 100% of the employee’s hourly rate of pay into a Retiree Health Savings (RHS) plan in
accord with Article VIII, Section 8.7.
ARTICLE XI
SICK LEAVE
Section 11.1. Definition and Accumulation
“Sick Leave” as used herein shall mean any illness or injury not compensated for by
Workers’ Compensation. Each permanent full-time employee shall be eligible for sick leave of one
day for each completed month of service cumulative up to a maximum of nine hundred and sixty
(960) hours.
Section 11.2. Accrual of Sick Leave
An employee absent from work on legal holidays, during sick leave, vacation, for disability
arising from injuries sustained in the course of his employment, or on special leave of absence with
pay shall continue to accumulate sick leave at the regularly prescribed rate during such absence as
though he was employed subject, however, to the maximum limitation herein provided.
Section 11.3. Sick Leave Usage
An employee eligible for sick leave with pay may use such sick leave upon approval of his
department head for absence of regular working days due to illness, injury, exposure to contagious
disease which could be communicated to other employees, or to illness or death in the employee’s
immediate family. Any employee requesting sick leave shall inform the on duty shift commander of
Exhibit A Page 30 of 38
{00310983.DOC v. 1 }28
the fact and the reason therefore as soon as possible but no later than one hour prior to scheduled
duty. Failure to do so may be cause for denial of sick leave and pay. To be eligible for sick leave
with pay any absence of three (3) or more regular work days must be substantiated by a certificate
from the employee’s physician, or such other evidence as the City may require. With regard to all
sick leave, the City has the right to check on the welfare of the employee to determine the extent of
illness.
Absence for a fraction of a day that is chargeable to sick leave in accordance with these
provisions shall be charged proportionately in an amount not smaller than one-fourth day. An
employee reporting off sick on the day of any duty assignment shall have one day deducted from his
total accumulated sick leave.
Section 11.4. Sick Leave Incentive
Effective January 1, 2015 through December 31, 2015, an employee shall accrue an
additional twelve (12) hours of sick leave for each six (6) consecutive month period in which there
is no absence (excluding duty injury on duty days off) from work due to sick leave or for personal
reasons with or without pay.
Effective January 1, 2016, all employees who would have received the additional
twelve (12) hour accrual, but for the change in covered period, shall receive such twelve (12)
hours and then if an employee has no absence (excluding duty injury on duty days off) from
work due to sick leave or for personal reasons with or without pay during the period January
1 through the following June 30th or during the period July 1 through the following December
31st, then such employee shall accrue an additional twelve (12) hours of sick leave for each six
(6) month period so entitled.
Exhibit A Page 31 of 38
{00310983.DOC v. 1 }29
ARTICLE XII
FUNERAL LEAVE
Section 12.1. Funeral Leave
Each employee shall be entitled to funeral leave of three (3) consecutive calendar days following the
death of any of the following relatives not chargeable to sick leave: mother, father, spouse, child
(including miscarriage), brother, sister, mother-in-law, father-in-law, grandchild, grandparent,
grandparent-in-law, brother-in-law, sister-in-law, step-mother, step-father, step-brother, step-sister,
step-son and step-daughter, aunt and uncle. Requests to use funeral days other than as provided in
this Article may be approved at the discretion of the Chief of Police or his designee. An employee
shall be paid his regular straight time rate for only those days taken for funeral leave which fall on a
regularly scheduled work day.
ARTICLE XIII
LEAVES OF ABSENCE
Section 13.1. Medical Leave of Absence and FMLA
An employee may apply for a medical leave of absence in accordance with City policy, and
in compliance with the requirements under the Family and Medical Leave Act (FMLA) of 1993.
During the term of the FMLA leave, the City will maintain the employee’s health insurance
coverage under their group plan, under the same terms offered to employees not on leave. Upon
return to work an employee shall be returned to the former job or as close as possible to a job of like
seniority, status and pay provided the employee meets the City’s physical standards of employment.
If circumstances warrant, and with physician certification, the City may extend a leave of
absence for medical reasons for a definite period beyond the accumulated sick leave and FMLA
requirements. However, it shall be the employee’s responsibility to pay for health insurance
premiums during the extension period if coverage is desired. While the City will make a reasonable
effort to accommodate leave extensions, such requests will be granted or not wholly at the
Exhibit A Page 32 of 38
{00310983.DOC v. 1 }30
discretion of the City. At the end of any such leave extension, the City will not have any obligation
to provide an equivalent or any other job to the extended leave-taking employee; however, prior to
the granting of any such leave extension, the employee and the Police Chief will discuss probable
job availability anticipated at the end of the leave extension.
Section 13.2. General Leave of Absence
The City may grant a leave of absence without pay for personal reasons not to extend ten
(10) working days in any calendar year. The employee must submit his request in writing through
his immediate supervisor. The supervisor will review the request initially and forward his
recommendation to the Police Chief for consideration. The Police Chief will then advise the
employee of his determination.
Section 13.3. Unpaid Leave of Absence
An unpaid leave of absence in excess of ten (10) days must be accompanied by a written
statement as to reason for the request and period of leave requested. The City Manager, in
consultation with the Police Chief, may authorize special leaves of absence without pay for any
period not to exceed three calendar months in any one calendar year for purposes of attending
training in subjects related to the work of an employee and which will benefit the employee and the
City; urgent personal business requiring the employee’s attention for an extended period; and for
purposes other than the foregoing that are deemed beneficial to the City Service.
The City Manager, in consultation with the Police Chief, may grant leaves of absence
without pay in excess of the limitations herein prescribed for purposes that are deemed beneficial to
the City Service.
Exhibit A Page 33 of 38
{00310983.DOC v. 1 }31
ARTICLE XIV
MISCELLANEOUS
Section 14.1. Board of Fire and Police Commissioners
The City agrees that, during the term of this Agreement it will not repeal its Board of Fire
and Police Commissioners.
Section 14.2. Chapter Business
After the conclusion of roll call, and provided that reasonable advance notice is given to the
Watch Commander by an Chapter Officer of the Des Plaines Chapter and further provided that the
Watch Commander consents, any such local Chapter officer may discuss Chapter business at the
station with any other officer, so long as all police officers are at their respective posts of duty
promptly at the beginning of their shift. It is understood and agreed that the required consent of the
Watch Commander will not be withheld unreasonably by him.
Notwithstanding anything herein to the contrary, no such discussion shall be allowed and
any discussion in progress may be ordered terminated if in the reasonable judgment of the Watch
Commander, a police related emergency exists.
Section 14.3. Travel Expense Reimbursement
In the event an employee is required to attend a school requiring overnight stay, with the
department’s approval, and where the meals are not provided, he/she shall receive the same rates
received by all other employees of the City. No money for meals will be provided for schools to
which an employee commutes on a daily basis. In addition, any employee attending school as
aforesaid, shall be entitled to be reimbursed a sum equal to the IRS allowance per mile if the Chief
or other appropriate superior grants permission for such employee to use his own personal
automobile in going to or from such school. If the school is two (2) weeks or longer in duration, the
Exhibit A Page 34 of 38
{00310983.DOC v. 1 }32
employee will be reimbursed for travel for one (1) vehicle for two (2) round trips during the course
of the school out-of-state air travel for schools of two (2) weeks or longer will be decided on a case-
by-case basis.
Section 14.4. Pagers
Bargaining unit employees shall be issued and wear pagers with voice mail capability. The
City shall pay the monthly charge for such pagers. Employees may be responsible for a fifty
percent (50%) replacement cost contribution for all pagers that are lost/damaged due to employee’s
negligence. This section shall be applied on a case by case basis and shall be applied only after the
employee is allowed to provide any and all reasonable explanations for said loss.
Section 14.4. Training Time
A Sergeant/Lieutenant working the midnight shift., 2200-0630 hours or 2100-0530 hours,
will not be subject to a one (1) day training course during this shift of duty, unless he/she voluntarily
attends the training course. Any Sergeant/Lieutenant on the midnight shift who attends a training
course of two (2) days or more and who is required to report to duty less than eight (8) hours
between the end of the instruction day and the start of the midnight shift shall be paid time and a
half for any hours less than the eight (8) hours between assignments.
Section 14.5. Drug Testing Policy
The “Drug Policy” is a part of this Agreement in its entirety as an addendum to this
Agreement.
Exhibit A Page 35 of 38
{00310983.DOC v. 1 }33
ARTICLE XV
UNIFORM POLICE OFFICER’S DISCIPLINARY ACT
Section 15.1. Uniform Police Officer’s Disciplinary Act
The parties agree that the provisions of 50 ILCS 725/1 are hereby incorporated as part of
this Agreement.
Section 15.2. Right to Representation
The City agrees that bargaining unit employees shall be afforded “Weingarten Rights” under
the Illinois Public Labor Relations Act.
ARTICLE XVI
COMPLETE AGREEMENT
Section 16.1. Complete Agreement
The parties acknowledge that during the negotiations which resulted in this Agreement, each
had the unlimited right and opportunity to make demands and proposals with respect to any subject
or matter not removed by law from the area of collective bargaining, and that all understandings and
agreement arrived at by the parties after the exercise of that right and opportunity are set forth in this
Agreement. Therefore, the City and the Chapter, for the life of this Agreement, each voluntarily and
unqualifiedly waive the right, and each agree that the other shall not be obligated to bargain
collectively with respect to any subject or matter referred to or covered by this Agreement or with
respect to any subject or matter not specifically referred to or covered by this Agreement even
though such subject may not have been within the knowledge or contemplation of either or both of
the parties at the time they negotiated or signed this Agreement except as otherwise expressly
provided in this Agreement.
This Agreement sets forth the full and complete understandings of the parties hereto and
cancels and supersedes any and all agreements heretofore entered into by and between the parties
and cancels and supersedes any City rules, regulations, policies and past practices, written or oral.
Exhibit A Page 36 of 38
{00310983.DOC v. 1 }34
ARTICLE XVII
DURATION
Section 17.1 Duration
This Agreement shall become effective upon execution by the parties herein and shall be
in effect from January 1, 2015 2011 through midnight, December 31, 2016 2014. This
Agreement shall continue in full force and effect until December 31, 2016 2014, and shall
automatically be renewed from year to year thereafter unless either party shall notify the other in
writing at least one hundred twenty (120) days prior to the anniversary date that it desires to
modify this Agreement. In the event that such notice is given, negotiations shall begin no later
than sixty (60) days prior to the anniversary date. This Agreement will remain in effect during
negotiations or impasse proceedings concerning a successor agreement.
After receiving approval of the City Council and after ratification by the Chapter
membership, the following execution is made.
METROPOLITAN ALLIANCE OF POLICE CITY OF DES PLAINES,
DES PLAINES COMMAND CHAPTER #241 a municipal corporation
By: By:
Carol Dougherty, Chapter President Matthew Bogusz, Mayor
City of Des Plaines
By: Attest:
Joseph Andalina, President M.A.P. , City Clerk
City of Des Plaines
Exhibit A Page 37 of 38
{00310983.DOC v. 1 }35
Appendix A
Sergeants
1/1/2014 1/1/2015 1/1/2016 1/1/2017
2.50% 2.50% 2.50%
step A $ 100,844 $ 103,365 $105,949 $ 108,598
step B $ 102,446 $ 105,007 $107,632 $ 110,323
step C $ 104,048 $ 106,649 $109,315 $ 112,048
step D $ 105,651 $ 108,292 $111,000 $ 113,775
Lieutenants
step A $ 106,368 $ 109,027 $111,753 $ 114,547
step B $ 111,849 $ 114,645 $117,511 $ 120,449
step C $ 117,323 $ 120,256 $123,262 $ 126,344
Exhibit A Page 38 of 38
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: March 8, 2016
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering
Subject: Bid Notices for 2016 CIP Concrete Improvements - MFT-16-00000-01-GM,
2016 CIP Street & Utility Improvements-Contract A and 2016 CIP Street & Utility
Improvements-Contract B
_____________________________________________________________________________
Issue: Plans and specifications for three 2016 Capital Improvement Program (CIP) projects are nearing
completion. They will be ready for bid within the coming weeks.
Project Name: 2016 CIP Concrete Improvements- MFT-16-00000-01-GM
LOCATION LIMITS ACTIVITY
Laurel/Graceland Prairie—Marion Alley Reconstruction
Linden/Orchard Riverview—Alley Alley Reconstruction
Various Various Curb Replacement
Various Various Sidewalk Replacement
Project Name: 2016 CIP, Contract A
LOCATION LIMITS ACTIVITY
Grant Dr West Southeast—Northwest Reconstruction, 8” Water Main,
Storm Sewer
Northwest Pl W Grant—W Villa Reconstruction, 8” Water Main,
Storm Sewer
Good Ave Ballard—Church Rehabilitation, 8” Water Main
Acres Ln Miner—Dead End Resurface, 8” Water Main
MEMORANDUM
Page 1 of 2
Project Name: 2016 CIP, Contract B
LOCATION LIMITS ACTIVITY
Cambridge Rd Wisconsin—Miner Reconstruction, 8” Water Main,
Storm Sewer
Cornell Ave State—Princeton Reconstruction, 8” Water Main,
Storm Sewer
Cornell Ave Princeton—Harvard Resurface, 8” Water Main
Analysis: The activity descriptions for the proposed work are as follows:
• Alley reconstruction projects consist of removing existing pavement and constructing porous concrete
pavement.
• Street reconstruction projects include replacement and widening of pavement and base, replacement
of curb and gutter, driveway aprons and various sidewalk, and re-grading of parkways.
• Street rehabilitation projects (for streets with existing curb and gutter) include replacement of
pavement, driveway aprons, and various curbs, and repair of trip hazardous sidewalk.
• Street rehabilitation projects (for streets without existing curb and gutter) include replacement and
widening of pavement, replacement of driveway aprons, and re-grading of drainage swales. No new
curb and gutter will be constructed.
• Street resurface projects consist of replacing only the surface layer of the asphalt pavement.
• Storm sewer projects are part of the City’s Storm Water Master Plan and include the installation of
new storm sewers.
• Water main projects include the installation of new water mains and connection of individual water
services to the new main. Water services will be interrupted at various times and locations.
Recommendation: We recommend the following projects be advertised for bid.
1) 2016 CIP Concrete Improvements - MFT-16-00000-01-GM.
Budgeted Funds -Motor Fuel Tax Fund, CDBG Fund and Capital Projects Fund
2) 2016 CIP Street & Utility Improvements - Contract A
Budgeted Funds - Capital Improvement Projects Fund and Water Fund
3) 2016 CIP Street & Utility Improvements - Contract B
Budgeted Funds - Capital Improvement Projects Fund and Water Fund
Page 2 of 2
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, MARCH 7, 2016
CALL TO
ORDER:
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 7:01 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, March 7, 2016.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development Sakas, Fire Chief Wax, Director of
Human Resources Light, Police Chief Kushner, Director of Public Works and Engineering Oakley, and
General Counsel Friedman.
PRAYER AND
PLEDGE:
The opening prayer was given by Alderman Rodd, followed by the Pledge of
Allegiance to the Flag of the United States of America.
PRESENTATIONS: Resident Adrian Menzel addressed the City Council presenting an update on his
Lego project and thanked everyone who contributed to its success.
Resident Zachary Stellberg addressed the City Council reporting on the progress
of the Ad Hoc Committee regarding the city, city branding and revitalization and
presented its recommendations.
CITY CLERK
ANNOUNCEMENTS:
Open Sole Bid: City Clerk Ludwig addressed the City Council announcing the
opening of the sole bid received by the City Clerk’s Office for the Barracuda
Backup Server on February 18, 2016, read the bid and referred it to Staff.
Open Sole Bid: City Clerk Ludwig addressed the City Council announcing the
opening of the sole bid received by the City Clerk’s Office for Streetlight Repair
and Utility Locates on February 4, 2016, read the bid and referred it to Staff.
City Clerk Ludwig announced several community events occurring during the
month of March.
CONSENT
AGENDA:
Motion by Rodd, seconded by Sayad, to establish the Consent Agenda. Motion
declared carried.
Motion by Robinson, seconded by Charewicz, to approve the Consent Agenda.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Page 2 of 9 3/7/16
Staff recommendations and requests were approved; Resolutions R-41-16, R-42-
16, R-44-16, R-45-16, R-46-16, R-48-16, R-49-16, R-51-16, R-52-16, R-53-16
and R-54-16 were adopted; Ordinances M-6-16 and M-7-16 were adopted.
APPROVE
CHANGE
ORDERS/
NORTHWEST
WATER COM.
PROJECT:
Consent
Agenda 1a
Resolution
R-41-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve change orders with MWH Americas, Inc., 175 West
Jackson Boulevard, Suite 1900, Chicago, Illinois in the amounts of $28,040 and
$18,800 related to design modifications to the Northwest Water Commission
Alternative Water Supply Project (Budgeted Funds – CIP Water-Sewer
Fund/Professional Services); and further recommend to adopt Resolution R-41-
16, A RESOLUTION APPROVING CHANGE ORDER TO NO. 1 TO TASK
ORDER NO. 4 UNDER A MASTER CONTRACT WITH MWH AMERICAS,
INC., FOR ENGINEERING DESIGN SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE
CHANGE
ORDERS/
NORTHWEST
WATER COM.
PROJECT:
Consent
Agenda 1b
Resolution
R-51-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve change orders with MWH Americas, Inc., 175 West
Jackson Boulevard, Suite 1900, Chicago, Illinois in the amounts of $28,040 and
$18,800 related to design modifications to the Northwest Water Commission
Alternative Water Supply Project (Budgeted Funds – CIP Water-Sewer
Fund/Professional Services); and further recommend to adopt Resolution R-51-
16, A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO TASK
ORDER NO. 6 UNDER A MASTER CONTRACT WITH MWH AMERICAS,
INC., FOR ENGINEERING DESIGN SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE
PURCHASE/
AMMUNITION/
POLICE DEPT.:
Consent
Agenda
Resolution
R-42-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve purchase of ammunition for the Police Department
via Illinois State Bid from Ray O’Herron’s Co. Inc. and Kiesler Police Supply,
Inc. in a not-to-exceed amount of $50,000 (Budgeted Funds – Police Department
Support Services/Supplies for Police Range); and further recommend to adopt
Resolution R-42-16, A RESOLUTION AUTHORIZING THE PURCHASE OF
AMMUNITION FROM RAY O’HERRON CO., INC., AND KIESLER
POLICE SUPPLY, INC. Motion declared carried as approved unanimously
under Consent Agenda.
APPROVE
PURCHASE/
BALLISTIC
VESTS/ POLICE
DEPT.:
Consent
Agenda
Resolution
R-44-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve purchase of ballistic vests via Illinois State Bid from
Uniform Den East, 5802 N. 2nd Street, Loves Park, Illinois in an amount not-to-
exceed $31,960 to be paid from Asset Forfeiture Funds at no cost to the City; and
further recommend to adopt Resolution R-44-16, A RESOLUTION
APPROVING THE PURCHASE OF BALLISTIC PROTECTIVE GEAR
FROM UNIFORM DEN EAST, INC. Motion declared carried as approved
unanimously under Consent Agenda.
Page 3 of 9 3/7/16
APPROVE
LABOR
INSTALLATION
COSTS/
REPLACEMENT
SQUAD
VEHICLES/
POLICE DEPT.:
Consent
Agenda
Resolution
R-45-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve labor installation costs for transfer and new
equipment for nine (9) replacement squad vehicles for the Police Department
from sole source provider Havey Communications, 28835 Herky Drive, #117,
Lake Bluff, Illinois 60044 in an amount not-to-exceed $40,510.00 (Budgeted
Funds – Police Department Equipment Replacement Fund and Asset Forfeiture
Funds); and further recommend to adopt Resolution R-45-16, A RESOLUTION
AUTHORIZING THE PURCHASE AND INSTALLATION OF POLICE
VEHICLE EQUIPMENT FROM HAVEY COMMUNICATIONS, INC. Motion
declared carried as approved unanimously under Consent Agenda.
AWARD BID/
2016-2017
PURCHASE
UNLEADED GAS
AND DIESEL
FUEL:
Consent
Agenda
Resolution
R-46-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for the 2016-17 purchase of unleaded gasoline and
diesel fuel to Petroleum Traders Corporation, 7120 Point Inverness Way, Fort
Wayne, Indiana per unit prices submitted in a not-to-exceed amount of $431,000
for Gasoline and $178,200 for Diesel (Budgeted Funds – General Vehicle
Maintenance/Water/Sewer/Gasoline and General Vehicle
Maintenance/Water/Sewer/Diesel); and further recommend to adopt Resolution
R-46-16, A RESOLUTION APPROVING AN AGREEMENT WITH
PETROLEUM TRADERS CORPORATION FOR THE PURCHASE OF
UNLEADED GASOLINE AND DIESEL FUEL. Motion declared carried as
approved unanimously under Consent Agenda.
AWARD BID/
NIMBLE
STORAGE HARD
DRIVE/ IT DEPT.:
Consent
Agenda
Resolution
R-48-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for the Nimble Storage Hard Drive to the Burwood
Group, Inc., 125 S. Wacker Drive, Chicago, Illinois in a not-to-exceed amount of
$67,897.63 (Budgeted Funds – IT Replacement/Computer Hardware Account);
and further recommend to adopt Resolution R-48-16, A RESOLUTION
APPROVING A CONTRACT WITH BURWOOD GROUP, INC., FOR THE
PURCHASE OF A HARD DRIVE. Motion declared carried as approved
unanimously under Consent Agenda.
AWARD BID/
2016 PARKWAY
RESTORATION
SERVICES:
Consent
Agenda
Resolution
R-49-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for 2016 parkway restoration services to second
lowest bidder, TNT Landscape Construction, Inc., 847 S. Randall Road, Elgin,
Illinois in the amount of $36,437.50 (Budgeted Funds – R&M Water Distribution
and General Fund/Miscellaneous Contractual Services); and further recommend
to adopt Resolution R-49-16, A RESOLUTION APPROVING AN
AGREEMENT WITH TNT LANDSCAPE CONSTRUCTION, INC., FOR
PARKWAY RESTORATION SERVICES. Motion declared carried as approved
unanimously under Consent Agenda.
AWARD BID/ Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to award bid for the 2015 CIP, Contract B – Algonquin Road
Page 4 of 9 3/7/16
2015 CIP,
CONTRACT B –
ALGONQUIN RD.
SANITARY
SEWER
PROJECT:
Consent
Agenda
Resolution
R-52-16
Sanitary Sewer Diversion Project Alternate #1 to John Neri Construction, Inc.,
770 Factory Road, Addison, Illinois 60101 in the amount of $4,827,722.50
(Budgeted Funds – Capital Projects); and further recommend to adopt Resolution
R-52-16, A RESOLUTION APPROVING AN AGREEMENT WITH JOHN
NERI CONSTRUCTION CO., INC., FOR THE CONSTRUCTION OF
SANITARY SEWER IMPROVEMENTS THROUGH THE 2015 CAPITAL
IMPROVEMENT PROGRAM, CONTRACT B. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE TASK
ORDER NO. 2/
AERIAL
PHOTOGRAPHY
AND MAPPING:
Consent
Agenda
Resolution
R-53-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve Task Order No. 2 with Ayres Associates, Inc., 5201
East Terrace Drive, Suite 200, Madison, Wisconsin in the amount of $43,779.00
for Aerial Photography and Mapping (Budgeted Funds – General Fund –
Geographic Information Systems); and further recommend to adopt Resolution
R-53-16, A RESOLUTION APPROVING TASK ORDER NO. 2 WITH AYRES
ASSOCIATES, INC., FOR AERIAL PHOTOGRAPHY AND PLANIMETRIC
MAPPING SERVICES. Motion declared carried as approved unanimously
under Consent Agenda.
APPROVE
FURNISHING/
INSTALLATION
COSTS/
LASERFICHE
SOFTWARE/ IT
DEPT.:
Consent
Agenda
Resolution
R-54-16
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to approve furnishing and installation costs of Laserfiche
Avante Software by the City’s sole value added reseller TKB Associates, Inc.,
9459 Enterprise Drive, Mokena, Illinois in a not-to-exceed amount of $35,935.00
(Budgeted Funds – IT Replacement/Computer Software); and further recommend
to adopt Resolution R-54-16, A RESOLUTION AUTHORIZING THE
PURCHASE AND INSTALLATION OF LASERFICHE AVANTE
SOFTWARE LICENSES FROM TKB ASSOCIATES, INC. Motion declared
carried as approved unanimously under Consent Agenda.
ADVERTISE BID/
CONTRACTUAL
STREET CRACK
SEALING – 2016:
Consent
Agenda
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid Contractual Street
Crack Sealing for 2016. Motion declared carried as approved unanimously under
Consent Agenda.
ADVERTISE BID/
TWO
REPLACEMENT
TRUCKS/ PUBLIC
WORKS DEPT.:
Consent
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid Two (2)
Replacement F-450 Trucks Utilized for Hauling and Snow and Ice Control
Operations within the Public Works and Engineering Department. Motion
declared carried as approved unanimously under Consent Agenda.
Page 5 of 9 3/7/16
Agenda
ADVERTISE BID/
PURCHASE
AMBULANCE/
FIRE DEPT.:
Consent
Agenda
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid the purchase of an
ambulance for the Fire Department (Budgeted Funds – Fire Equipment
Replacement Fund). Motion declared carried as approved unanimously under
Consent Agenda.
ADVERTISE BID/
REPLACE
SEWER
TELEVISING
TRUCK/ PUBLIC
WORKS DEPT.:
Consent
Agenda
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to authorize City Clerk to advertise for bid the Replacement of
the Public Works Sewer Televising Truck. Motion declared carried as approved
unanimously under Consent Agenda.
ORDINANCE
M-6-16
2016
APPROPRIATION
ORDINANCE:
Consent
Agenda
Moved by Robinson, seconded by Charewicz, to concur with Staff
recommendation to adopt the 2016 Appropriation Ordinance; and further
recommend to place on First Reading Ordinance M-6-16, AN ORDINANCE
MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE CITY
OF DES PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL
PURPOSES DESIGNATED AS THE “ANNUAL APPROPRIATION
ORDINANCE” FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016
AND ENDING DECEMBER 31, 2016. Motion declared carried as approved
unanimously under Consent Agenda.
ORDINANCE
M-7-16
TEXT
AMENDMENT/
CITY CODE/
PORTABLE
STORAGE
CONTAINERS:
Moved by Robinson, seconded by Charewicz, to adopt Ordinance M-7-16, AN
ORDINANCE AMENDING THE DES PLAINES CITY CODE AND THE
ZONING ORDINANCE OF 1988 REGARDING THE PLACEMENT OF
STORAGE CONTAINERS IN RIGHTS-OF-WAY AND ON RESIDENTIAL
PROPERTY (CASE #16-007-TA). Motion declared carried as approved
unanimously under Consent Agenda.
MINUTES:
The Minutes of the Regular Meeting of the City Council held February 16, 2016
were deferred to the March 21, 2016 Regular Council Meeting without objection.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION – Alderman Smith, Chair
WARRANT
REGISTER:
Moved by Haugeberg, seconded by Chester, to recommend to the City Council
approval of the March 7, 2016 – Warrant Register, in the total amount of
Page 6 of 9 3/7/16
$5,341,823.65; and further recommend that Resolution R-50-16 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY SERVICES – Alderman Chester, Chair
DISCUSSION/
IMPACT OF
STATE FUNDING
REDUCTIONS ON
LOCAL SERVICE
AGENCIES:
Alderman Chester requested a number of social service agencies to attend the
Council meeting to provide information regarding the effects of the State budget
impasse in Springfield, and associated funding reductions, are impacting services
provided at the local level in Des Plaines. Chief Wax addressed the Committee
of the Whole providing information about social services.
Alderman Chester read a letter from the Maine Community Youth Assistance
Foundation (MCYAF) Executive Director Teri Collins.
Mr. Michael Waters, Regional Director of Catholic Charities, addressed the
Committee of the Whole giving details of services provided and commenting on
the effects of the State budget impasse.
Ms. Stephanie Johnson, Director of Government Relations of Catholic Charities,
addressed the Committee of the Whole giving details of services provided and
commenting on the effects of the State budget impasse.
Mr. Eric Homer, Director of Programs for the Center of Concern, addressed the
Committee of the Whole giving details of services provided and commenting on
the effects of the State budget impasse.
Mr. Jordan Luhr, Executive Director of the North Shore Senior Center, addressed
the Committee of the Whole giving details of services provided and commenting
on the effects of the State budget impasse.
Discussion was held regarding additional funding for social service agencies.
Staff was directed to provide additional information regarding the cost of
administration for each agency to the Council.
Resident Wayne Serbin addressed the Committee of the Whole referring to an
article in the Wall Street Journal which discussed the inadequate recovery of the
economy; he stated that many people are suffering.
PUBLIC SAFETY – Alderman Sayad, Chair
AMENDMENT/
TITLE 3, CH. 3,
FIRE DEPT./
AMBULANCE
FEE/ INCREASE
AMBULANCE :
Fire Chief Wax gave a Power Point presentation regarding an increase in
Ambulance Transport Fees and answered questions from the Aldermen.
Discussion was held.
Staff was directed to provide additional information from the result of the survey
of 107 Fire Departments.
Page 7 of 9 3/7/16
AMBULANCE
FEE/ INCREASE
AMBULANCE :
(Cont’d)
Moved by Rodd, seconded by Smith, to recommend to the City Council approval
of Ordinance M-8-16 at appropriate time this evening. Motion declared carried.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
UNFINISHED
BUSINESS:
ORDINANCE
M-2-16
AMEND CITY
CODE/ MOTOR
FUEL TAX/ ADD
COMPRESSED
NATURAL GAS
CATEGORY:
Discussion was held.
Moved by Charewicz, seconded by Robinson, to adopt Ordinance M-2-16, AN
ORDINANCE AMENDING TITLE 15 OF THE DES PLAINES CITY CODE
REGARDING MOTOR FUEL TAX. Upon roll call, the vote was:
AYES: 5-Haugeberg, Robinson,
Smith, Charewicz, Bogusz
NAYS: 4-Rodd, Sayad, Brookman, Chester
ABSENT: 0-None
Motion declared carried.
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-50-16
Moved by Smith, seconded by Haugeberg, to concur with the consensus reached
by the Committee of the Whole and to adopt Resolution R-50-16, BE IT
RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES
THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT
THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED
TO MAKE PAYMENT FOR SAME. Total: $5,341,823.65. Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
AMENDMENT/
TITLE 3, CH. 3,
FIRE DEPT./
AMBULANCE
FEE/ INCREASE
AMBULANCE :
Ordinance
M-8-16
Moved by Sayad, seconded by Robinson, to concur with the consensus reached
by the Committee of the Whole and to place on First Reading Ordinance M-8-
16, AN ORDINANCE AMENDING SECTION 3-3-8(B). Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Page 8 of 9 3/7/16
It was the consensus of the Council to place Ordinance M-8-16 on Second
Reading at a Regular Council Meeting in April, 2016.
APPROVE
ORDINANCE
AMENDING
SECTION 5/ CH. 7/
CITY CODE/
ELECTED
OFFICIALS
SALARIES AND
COMPENSATION:
Ordinance
M-9-16
It was the consensus of the City Council to waive the Council Rules to allow
public input.
Resident Mary Rohde addressed the City Council commenting in favor of
allowing the insurance benefits for Elected Officials.
Resident Norbert Paprocki addressed the City Council commenting against
allowing the insurance benefits for Elected Officials.
Discussion was held.
Moved by Haugeberg, seconded by Charewicz, to place on First Reading
Ordinance M-9-16, AN ORDINANCE AMENDING SECTION 5 OF
CHAPTER 7 OF TITLE 1 OF THE CITY CODE REGARDING ELECTED
OFFICIAL SALARIES AND COMPENSATION.
Moved by Rodd, seconded by Smith, to amend the motion to place on First
Reading Ordinance M-9-16 by terminating the health, dental and life insurance
benefits to Elected Officials as of the end of their respective terms, 2017 and
2019. Upon roll call, the vote was:
AYES: 2-Rodd, Smith
NAYS: 6-Haugeberg, Robinson, Sayad,
Brookman, Chester, Charewicz
ABSENT: 0-None
Motion declared failed.
Roll call on the original motion to place on First Reading Ordinance M-9-16, AN
ORDINANCE AMENDING SECTION 5 OF CHAPTER 7 OF TITLE 1 OF
THE CITY CODE REGARDING ELECTED OFFICIAL SALARIES AND
COMPENSATION. Upon roll call, the vote was:
AYES: 6-Haugeberg, Robinson, Sayad,
Brookman, Chester, Charewicz
NAYS: 2-Rodd, Smith
ABSENT: 0-None
Motion declared carried.
ADJOURNMENT: Moved by Chester, seconded by Charewicz, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 10:25 p.m.
Page 9 of 9 3/7/16
Gloria J. Ludwig, MMC – CITY CLERK
APPROVED BY ME THIS
DAY OF , 2016
______________________________
Matthew J. Bogusz, MAYOR
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: March 9, 2016
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Resolution R-58-16, March 21, 2016 Warrant Register
Recommendation: I recommend that the City Council approve the March 21, 2016 Warrant Register
Resolution R-58-16.
Warrant Register……………………………$5,311,840.27
MEMORANDUM
Estimated General Fund Balance
Balance as of 01/31/2016: $8,999,192
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and 1st & 2nd installments of property tax revenue.
Page 1 of 25
CITY OF DES PLAINES
RESOLUTION
R-58-16
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
March 21, 2016
Page 2 of 25
Line #Invoice Invoice Desc Amount
1
2 4160 Real Estate Transfer Tax Refund 03/01/16 Real Estate Transfer Tax Refund
03/01/2016
12.00
3 4210 Personal Property
Replacement Tax
1st Qtr 2016 1st Qtr 2016 PPRT Allocation 23,247.00
4 4300 Vehicle Licenses Refund 02/17/16 Vehicle Sticker Refund
02/17/2016
15.00
5 4400 Building Permits 2016-01000080 Sewer Permit Refund
02/29/2016
300.00
6 4400 Building Permits 2016-01000080 Sewer Permit Refund
02/29/2016
300.00
7 4400 Building Permits 2016-01000081 Sewer Permit Refund
02/29/2016
300.00
8 4400 Building Permits 2016-01000004 Sewer Permit Refund
02/29/2016
300.00
9 4400 Building Permits 2016-01000130 Sewer Permit Refund
02/29/2016
300.00
10 4400 Building Permits 2016-02000042 Sewer Permit Refund
02/29/2016
300.00
11 4400 Building Permits 2016-01000130 Sewer Permit Refund
02/29/2016
300.00
12 4500 Court costs, Fees &
Charges
P0230716 Overpayment for Parking Ticket
P0230716
40.00
13 4500 Court costs, Fees &
Charges
P0195524 Overpayment for Parking Ticket
P0195524
128.00
14 25,542.00
15
16 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
624.69
17 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
59.91
18 684.60
19 6000 Professional Services 003181935 Alterations to CARS Week
Ending 02/28/2016
480.00
20 6000 Professional Services 045588 Travel Time 9/28/2015 -
9/29/2015
640.00
21 6000 Professional Services 046068 Travel Expenses 9/28/2015 -
9/29/2015
626.24
22 6000 Professional Services 041862 Travel Expenses 03/16/2015 -
03/19/2015
1,639.66
23 6005 Legal Fees 3303909 1-16 Non-Retainer Litigation*156.00
24 6005 Legal Fees 3303910 1-16 Non-Retainer Litigation*585.00
25 6005 Legal Fees 3303892 1-16 Non-Retainer Litigation*912.50
26 6005 Legal Fees 3303888 1-16 Non-Retainer IEMA and
FEMA Review
2,734.00
27 6005 Legal Fees JAN 2016 RET January 2016 Retainer 18,500.00
28 6005 Legal Fees 3303888 1-16 Non-Retainer IEMA and
FEMA Review
442.00
29 6009 Legal Fees - Admin
Hearings/Prosecutions
3303908 1-16 Non-Retainer Admin
Hearings
988.00
City of Des Plaines
Warrant Register 03/21/2016
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 1257 New World Systems Corp
20 3447 Holland & Knight LLP
20 3447 Holland & Knight LLP
20 5950 Creative Circle
20 1257 New World Systems Corp
20 1257 New World Systems Corp
10 1552 Verizon Wireless
10 1552 Verizon Wireless
Total 10 - Elected Office
00 6002 Angelove Inc
00 6003 Young, James K
Total 00 - Non Departmental
Elected Office
00 5163 Kerr Mechanical
00 5260 Scottish Plumber LLC
00 1656 Bishop Plumbing Inc
00 4803 Roto Rooter Services Company
00 4803 Roto Rooter Services Company
00 4951 Village Sewer & Plumbing
00 4999 Des Plaines Public Library
00 6001 Figueroa, Maria T
00 5997 VC Plumbing
Org Account Vendor
Fund: 100 - General Fund
00 6000 Kukankos, John A
Page 3 of 25
* On-going City litigation items provided separately to the City Council
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
30 6009 Legal Fees - Admin
Hearings/Prosecutions
3303901 1-16 Non-Retainer Admin
Hearings
306.00
31 6009 Legal Fees - Admin
Hearings/Prosecutions
16-4 Legal Services 02/18-
02/29/2016
1,377.50
32 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
517.16
33 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
393.90
34 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
114.03
35 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
76.02
36 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
228.06
37 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
59.91
38 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
59.91
39 6110 Printing Services IN370559 Copy Charges 01/22/2016 -
02/21/2016 V7253 V8271
X7254
149.23
40 6300 R&M Software 043386 Software for "Work Order"
Module in Logos
9,480.00
41 6300 R&M Software 044711 Receivables Software Interface 5,000.00
42 6300 R&M Software 045637 Software Maintenance
12/1/2015 - 12/31/2015
120.00
43 6300 R&M Software 046216 Software Maintenance Renewal
1/1/16 - 12/31/16
117,157.00
44 6305 R&M Equipment 708680 Barracuda Support Renewal
Model 300 1/02/2016 -
1/2/2017
1,207.00
45 6305 R&M Equipment B04639318 8 Cisco Smartnet Hardware
Maint Renewals 01/19/2016-
01/18/2017
18,395.76
46 6550 Subsidy - Senior Citizen
Cab Service
98060 Taxi Cab Subsidy-
January/February 2016 M-12-11
279.00
47 7000 Office Supplies 641274-0 Keyboard Wristrest 12.13
48 7000 Office Supplies 641069-0 Book Log, Mousepad, Post-It
Notes
31.91
49 7000 Office Supplies C 641069-0 Return Mousepad (12.99)
50 7000 Office Supplies 641248-0 Pencils, Pencil Sharpener,
Binder
28.11
51 7000 Office Supplies 640564-0 Calculator, Photo Paper, Shutter
Stamp
64.47
52 7000 Office Supplies 640636-0 Cork Board, Push Pins, Cups 108.81
53 7000 Office Supplies 37707 1 Box of Business Cards for
Events Coordinator
20.00
54 7005 Printer Supplies IN00095248 Printhead for PW Plotter 289.84
55 7005 Printer Supplies IN00095246 6 Ink Cartridges for PW Plotter 386.34201505 Clifford-Wald & Co
20 1220 Runco Office Supply
20 1233 Presstech Inc
20 1505 Clifford-Wald & Co
20 1220 Runco Office Supply
20 1220 Runco Office Supply
20 1220 Runco Office Supply
20 1421 American Charge Service
20 1220 Runco Office Supply
20 1220 Runco Office Supply
20 5934 Tyler Technologies Inc
20 2664 Speedlink Solutions Inc
20 4715 SHI International Corporation
20 1257 New World Systems Corp
20 1257 New World Systems Corp
20 1257 New World Systems Corp
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 1119 Chicago Office Technology Group
Inc
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 1073 Bartel, Raymond
20 1552 Verizon Wireless
20 1552 Verizon Wireless
20 3447 Holland & Knight LLP
Page 4 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
56 7005 Printer Supplies 14052 HP LaserJet 500 Transfer Belt
For Detectives
597.00
57 7310 Publications #978129 2/6/16 Daily Herald 02/06-08/05/2016
for Media Services
99.80
58 184,249.30
59
60 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
182.40
61 6110 Printing Services 37747 4K City Hall #10 Window
Envelopes
463.00
62 6110 Printing Services 6983/24271 1000 Vehicle License
Applications
478.00
63 7000 Office Supplies 825295828001 2 Cases of Copy Paper, 1 Dz
Legal Writing Pads, Etc
98.97
64 1,222.37
65
66 5335 Travel Expenses Reimb 2/11/2016 Reimb Parking at Retail Live
Event for EDC Coordinator
02/11/2016
25.00
67 6000 Professional Services 103558771 Available Commercial Space
Database March 2016
334.40
68 6000 Professional Services 57845 Elevator Inspection 02/13/2016 75.00
69 6000 Professional Services 57890 Elevator Permit Plan Review
02/19/2016
40.00
70 6000 Professional Services 57885 17 Elevator Inspections 02/09-
02/12/2016
493.00
71 6000 Professional Services 57804 27 Elevator Inspections 02/02-
02/04/2016
783.00
72 6000 Professional Services 57756 2 Elevator Inspections
02/04/2016
150.00
73 6000 Professional Services 16-164 Phase 1 Environmental Audit
Lee and Prospect 03/01/2016
2,450.00
74 6005 Legal Fees 3305802 1-16 Non-Retainer Property
Enforcement Matters
6,351.00
75 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
484.56
76 6110 Printing Services 78809 500 Two-Part Inspection Forms 169.08
77 6195 Miscellaneous
Contractual Services
50 Planning and Zoning Board of
Appeals Meeting and Minutes
2/23/16
100.00
78 7000 Office Supplies 825138455001 Post-It Notes, Tape, Pens and
Notebooks
30.16
79 7000 Office Supplies 825775181001 3 Staple Removers 1.59
80 7000 Office Supplies 825635510001 Copy Paper, Inspection Paper,
Gluesticks
100.30
81 7000 Office Supplies 825635510001 Copy Paper, Inspection Paper,
Gluesticks
37.49
82 7000 Office Supplies 825775253001 Date Stamp and Scissors
02/22/2016
50.48
40 1066 Office Depot
40 1066 Office Depot
40 1066 Office Depot
40 1066 Office Depot
40 1066 Office Depot
40 1552 Verizon Wireless
40 1665 Classic Graphic Ind Inc
40 4070 Cerabona, Gale M
40 3309 Elevator Inspection Services Inc
40 4721 Midwest Environmental Consulting
Services Inc
40 3447 Holland & Knight LLP
40 3309 Elevator Inspection Services Inc
40 3309 Elevator Inspection Services Inc
40 3309 Elevator Inspection Services Inc
40 5086 Pruss, Lauren
40 5215 CoStar Realty Information Inc
40 3309 Elevator Inspection Services Inc
30 1106 Chromatech Printing Inc
30 1066 Office Depot
Total 30 - Finance
Community Development
Total 20 - City Administration
Finance
30 1552 Verizon Wireless
30 1233 Presstech Inc
20 1820 Datasource, Ink
20 1069 Paddock Publications Inc
Page 5 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
83 7000 Office Supplies 825138455001 Post-It Notes, Tape, Pens and
Notebooks
30.00
84 11,705.06
85
86 5325 Training 13070 CFA Software Training for Fleet
Foreman - 01/13/2016
1,395.00
87 5325 Training Reimb 10/16/15 EVT Certification Classes 10/12-
10/16/2015
100.00
88 6000 Professional Services 13053.01-01 Phase 1 of Monument Sign
Design - 10/01/2015 -
02/15/2016
3,993.70
89 6000 Professional Services 13053.02-01 Public Works Entrance
Monument Sign Design
10/01/2015-02/15/2016
1,953.70
90 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
48.55
91 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
154.26
92 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
413.58
93 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
385.95
94 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
145.27
95 6040 Waste Hauling & Debris
Removal
855179 151 Used Tire Recycling -
02/17/2016
342.76
96 6040 Waste Hauling & Debris
Removal
404802 Used Oil Recycling - 02/16/2016 50.00
97 6040 Waste Hauling & Debris
Removal
26252 Light Bulb and Battery Recycling
- 02/22/2016
705.61
98 6040 Waste Hauling & Debris
Removal
0551-012337961 Residential Refuse Collection
February 2016 R-35-14
251,270.00
99 6135 Rentals - Uniforms 022275895 Fleet Mechanics Uniform Rental
- 02/22/2016
98.01
100 6135 Rentals - Uniforms 022272830 Fleet Mechanics Uniform Rental
- 02/15/2016
98.01
101 6145 Custodial Services 2016-02-12 Custodial Services - February
2016
4,424.70
102 6190 Tow/Storage/Abandone
d Fees
111364 Tow Service to Repair Shop -
PW 5011 02/08/2016
190.00
103 6195 Miscellaneous
Contractual Services
21559 Access Control PW - 02/26 -
03/01/2016
1,920.00
104 6195 Miscellaneous
Contractual Services
128076 Temporary Restroom - PW
01/22 - 02/18/2016
480.00
105 6195 Miscellaneous
Contractual Services
8851 Repair Burnt Switch PW -
02/25/2016
1,935.00
106 6195 Miscellaneous
Contractual Services
8853 Inspect Switch at PW
02/25/2016
483.00
107 6195 Miscellaneous
Contractual Services
022276835 Mat Rental - City Hall/Metra
Station 02/23/2016
275.10
108 6195 Miscellaneous
Contractual Services
022273775 Mat Rental - City Hall
02/16/2016
163.62
109 6195 Miscellaneous
Contractual Services
3664997 Public Works Pest Control
02/16/2016
56.50501019 Anderson Pest Solutions
50 4583 Argon Electric Company, Inc
50 1029 Cintas #22
50 1029 Cintas #22
50 5162 Allied Central Security & Alarm Inc
50 5951 Hoving Pit Stop Inc
50 4583 Argon Electric Company, Inc
50 1029 Cintas #22
50 5343 ABC Commercial Inc
50 5874 Suburban Towing & Recovery Inc
50 2224 Midwest Lamp Recycling Inc
50 1021 Arc Disposal-Republic Svc #551
50 1029 Cintas #22
50 1552 Verizon Wireless
50 2214 Liberty Tire Recycling
50 5763 Excel Environmental Inc
50 1552 Verizon Wireless
50 1552 Verizon Wireless
50 1552 Verizon Wireless
50 4210 Lakota Group, The
50 4210 Lakota Group, The
50 1552 Verizon Wireless
Total 40 - Community Development
Public Works & Engineering
50 1556 CFA Computerized Fleet Analysis
50 2025 Dahlgren, John
40 1066 Office Depot
Page 6 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
110 6195 Miscellaneous
Contractual Services
128076 Temporary Restroom - PW
01/22 - 02/18/2016
480.00
111 6195 Miscellaneous
Contractual Services
021616-Desplaine Sidewalk Salting - 02/16/2016 60.00
112 6195 Miscellaneous
Contractual Services
122915-Desplaine Sidewalk Snow Shoveling 12/28 -
12/29/2015
260.00
113 6195 Miscellaneous
Contractual Services
128076 Temporary Restroom - PW
01/22 - 02/18/2016
480.00
114 6305 R&M Equipment 20835 Repair to Drive on Lift 2 -
01/21/2016
285.00
115 6310 R&M Vehicles 119966 Pre-Season Repairs on
Woodchipper 02/04/2016 - PW
5040
756.85
116 6310 R&M Vehicles 670223 Replaced Valves & Coils
02/15/2016 - PW 5011
1,693.55
117 6310 R&M Vehicles BC2752 Replaced 8 Tires - Water 9035 /
PW 5081 02/15/2016
910.00
118 6315 City Hall 093292 Repair Heater in Chill Room -
City Hall 02/24/2016
1,400.00
119 6315 City Hall 093285 No Heat in Chiller Room at City
Hall - 02/17/2016
240.00
120 6315 City Hall 093270 Replaced Air Fan Motor - City
Hall 6th Floor - 02/13/2016
2,359.40
121 6315 City Hall 093268 Preventative Maintenance - City
Hall - 02/08/2016
364.80
122 6315 City Hall 093269 Replace Air Fan Motor - City
Hall 3rd Floor - 02/09/2016
1,425.20
123 6315 City Hall 093264 Repair Noise from Dampers -
City Hall 6th Floor - 02/08/2016
240.00
124 6315 City Hall 093265 Repair Heater - City Hall 5th
Floor - 02/10/2016
240.00
125 6315 City Hall 093263 Repair Compressor - City Hall -
02/09/2016
493.40
126 6315 City Hall 093262 Repair Heat - City Hall Lobby -
02/08/2016
180.00
127 6315 City Hall 4562 Replace Coffee Maker Water
Line - EMA 02/23/2016
630.00
128 6315 Public Works 02/10/2016 Block Removal and Lentil Install -
PW 02/10/2016
1,400.00
129 6315 Public Works 165710 Fire Extinguisher Certification
for PW - 02/10/2016
941.70
130 6315 Police 65368 Repair 2 IT Receptacles - Police
02/08/2016
540.00
131 6315 Police 7899 Repair Door at Police
02/18/2016
580.00
132 6315 Fire Station #63 76133 Repair Garage Door - Fire
Station 63 02/09/2016
299.06
133 6315 Other 093293 Repair Water Leak at History
Society 03/23/2016
259.15
134 6315 EMA 165709 Fire Extinguishing Certification
for EMA 02/10/2016
416.55
50 1025 Bedco Inc
50 1742 Fredriksen Fire Equipment Co
50 5737 Jamerson & Bauwens Electrical
Contractors Inc
50 5698 Doors Done Right Inc
50 1237 Pro-Line Door Systems Inc
50 4584 Aggressive Plumbing Systems Inc
50 5814 SafeWay Tuckpointing Company
50 1742 Fredriksen Fire Equipment Co
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1025 Bedco Inc
50 1085 Alexander Equipment Company Inc
50 1088 Atlas Bobcat LLC
50 1088 Atlas Bobcat LLC
50 5139 All Cleaners Incorporated
50 5951 Hoving Pit Stop Inc
50 1203 Standard Industrial & Automotive
Equipment Inc
50 5951 Hoving Pit Stop Inc
50 5139 All Cleaners Incorporated
Page 7 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
135 6315 Civic Center Parking
Deck
25327 Light Repairs - Civic Center
Parking Deck - 12/02/2015
699.78
136 6315 Civic Center Parking
Deck
25326 Install Junction Box - Civic Deck
12/01/2015
457.18
137 6325 R&M Street Lights 25327 Light Repairs - Civic Center
Parking Deck - 12/02/2015
1,502.53
138 7025 Supplies - Custodial 022276837 Paper Towels, Soap, Cleaning
Solution, Toilet Paper - PW
195.13
139 7025 Supplies - Custodial 022273761 Soap, Cleaner, Paper Towels,
Toilet Paper, Air Freshener - PW
139.55
140 7025 Supplies - Custodial 154390 3 Gallons of Cleaner - City Hall 41.00
141 7030 Supplies - Tools &
Hardware
71886 2 EZ Lock Metal Cut Wheels,
Mandrels, Rotary Tools - PW
156.20
142 7030 Supplies - Tools &
Hardware
70977 Wheel Barrow Tray, Handle and
Parts - PW
58.82
143 7030 Supplies - Tools &
Hardware
71823 10 Metal Studs, 4 Recessed
Lights, Rotary Tool Kit - PW
84.99
144 7030 Supplies - Tools &
Hardware
91501 Cutoff Wheels, Grinding Wheel -
Tools
74.65
145 7035 Supplies - Equipment
R&M
71010 Pail, Galvanized Tee, Ball Valve -
Chloride Tank PW
44.38
146 7040 Supplies - Vehicle R&M 87556-00 6 Red and 4 Yellow Lights - Fire
Stock
89.37
147 7040 Supplies - Vehicle R&M 742252 23 Filters, 6 Brake Pads, and 2
Rotors - Police Stock
1,003.61
148 7040 Supplies - Vehicle R&M 732048 4 EGR Valves - Fire and Police
Stock
9.48
149 7040 Supplies - Vehicle R&M 732048 4 EGR Valves - Fire and Police
Stock
9.48
150 7040 Supplies - Vehicle R&M 738153 6 Filter Kits, 10 Filters, Hose
Assembly - Fire 7704
557.76
151 7040 Supplies - Vehicle R&M 738729 Exhaust Fluid - Fire 7703 19.22
152 7040 Supplies - Vehicle R&M 738959 Exhaust Fluid - Fire 7702 19.22
153 7040 Supplies - Vehicle R&M 739166 60 Wiper Blades - Police and
Fire Stock
293.70
154 7040 Supplies - Vehicle R&M 739166 60 Wiper Blades - Police and
Fire Stock
293.70
155 7040 Supplies - Vehicle R&M 000219481 5 Wiper Blades, 10 Light Bulbs -
Fire Stock
63.15
156 7040 Supplies - Vehicle R&M 392678P Side Entry Steps - PW 5064 288.00
157 7040 Supplies - Vehicle R&M 392416P 2 Body Mouldings - Police 6910 192.15
158 7040 Supplies - Vehicle R&M 392673P Light Harness - Police 6909 398.30
159 7040 Supplies - Vehicle R&M CM392673P Return Light Harness - Police
6909
(398.30)
160 7040 Supplies - Vehicle R&M 1260410025 2 Fan Belts - PW Stock 106.82
161 7040 Supplies - Vehicle R&M 131503957 Antifreeze, Washer Fluid,
Maxlife Oil - Police Stock
1,433.32
50 1078 Acme Truck Brake & Supply Co
50 1087 Ashland Inc
50 1643 Golf Mill Ford
50 1643 Golf Mill Ford
50 1643 Golf Mill Ford
50 1673 Chicago Parts & Sound LLC
50 1677 Wholesale Direct Inc
50 1643 Golf Mill Ford
50 1673 Chicago Parts & Sound LLC
50 1673 Chicago Parts & Sound LLC
50 1673 Chicago Parts & Sound LLC
50 1673 Chicago Parts & Sound LLC
50 1673 Chicago Parts & Sound LLC
50 1673 Chicago Parts & Sound LLC
50 1057 Menards Incorporated
50 1671 Terminal Supply Company
50 1673 Chicago Parts & Sound LLC
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 2012 Gard Specialists Co Inc
50 1029 Cintas #22
50 5699 March Industries Inc
50 1057 Menards Incorporated
50 1044 H&H Electric Co
50 1044 H&H Electric Co
50 1029 Cintas #22
50 1044 H&H Electric Co
Page 8 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
162 7040 Supplies - Vehicle R&M BC2829 3 Oil Filters, 2 Fuel Filters, 2
Filters - PW 5011
158.80
163 7040 Supplies - Vehicle R&M 4726514 Stainless Steel Screws, Nuts and
Washers - Stock
139.15
164 7040 Supplies - Vehicle R&M 4723265 Drill Bits, Hydraulic Fittings,
Fuse Holders, Pipe Solvents
292.40
165 7040 Supplies - Vehicle R&M 4722961 Washers, Nuts, Clamps,
Electrical Connectors, Shrink
Tubing
489.28
166 7040 Supplies - Vehicle R&M 408-995618 Air Filter - PW Stock 18.91
167 7040 Supplies - Vehicle R&M 408-995616 Air Filter - PW Stock 18.91
168 7040 Supplies - Vehicle R&M 408-996014 Air Filter - PW 5061 8.69
169 7040 Supplies - Vehicle R&M 408-996013 Oil Filter - PW 5061 9.44
170 7040 Supplies - Vehicle R&M 408-995634 Oil Filter - PW 5039 8.07
171 7040 Supplies - Vehicle R&M 408-995539 3 Oil Filters, Fuel Filter, Air Filter
- PW 5039
125.96
172 7040 Supplies - Vehicle R&M 71324 RV Antifreeze. 3 Odor
Eliminators - PW Plows
24.21
173 7040 Supplies - Vehicle R&M 593812 2 Air, Oil, Hydraulic Filters - PW
5041
168.89
174 7040 Supplies - Vehicle R&M 408-996666 4 Brake Rotors, Brake Pads -
Water 9025
454.12
175 7040 Supplies - Vehicle R&M 410355500 2 Tires - Fire 7601 1,490.00
176 7040 Supplies - Vehicle R&M 1260610014 2 Brake Rotors, 2 Calipers, 2
Brake Pads, 2 Pad Sets - Fire
7601
1,988.71
177 7040 Supplies - Vehicle R&M 408-993346 Return 2 Core Credit Calipers &
Master Cylinder - Unit 2001
(165.99)
178 7040 Supplies - Vehicle R&M 408-993673 Return Pulley, Tensioner -
Purchase Belts, Weld Skincard-
PW 5076
(74.91)
179 7040 Supplies - Vehicle R&M 408-993133 Fuel Filter - PW 5041 32.01
180 7040 Supplies - Vehicle R&M 408-993447 Pulley, Serpentine Belt,
Tensioner - PW 5076
162.47
181 7040 Supplies - Vehicle R&M 408-993448 4 Wheel Nuts - ENG 2009 12.80
182 7040 Supplies - Vehicle R&M 408-993296 2 Brake Rotors, Brake Pads -
ENG 2009
188.17
183 7040 Supplies - Vehicle R&M 408-993282 V Belts, 5 Quarts Transmission
Fluid - Police 6068
71.67
184 7040 Supplies - Vehicle R&M 408-994033 Ignition Coil - PW 5024 46.99
185 7040 Supplies - Vehicle R&M 408-994130 White Paint - Fire 7802 14.29
186 7040 Supplies - Vehicle R&M 408-994249 Solenoid - PW 5067 15.28
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1071 Pomp's Tire Service Inc
50 1078 Acme Truck Brake & Supply Co
50 1054 Lee Auto Parts
50 1057 Menards Incorporated
50 1062 NAPA of Des Plaines
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1053 Kimball Midwest
50 1053 Kimball Midwest
50 1053 Kimball Midwest
50 1088 Atlas Bobcat LLC
Page 9 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
187 7040 Supplies - Vehicle R&M 408-995744 2 Sway Bar Kits - PW 5024 80.18
188 7040 Supplies - Vehicle R&M 408-994657 50/50 Antifreeze - Fire 7802 38.34
189 7040 Supplies - Vehicle R&M 408-995382 Serpentine Belt, Belt Tensioner,
Pulley, Stabilizer - PW 5064
113.36
190 7040 Supplies - Vehicle R&M 408-995750 Return Cylinder - PW 5064 (31.99)
191 7040 Supplies - Vehicle R&M 408-996939 Wiper Blades - Police 6056 10.99
192 7040 Supplies - Vehicle R&M 408-996309 2 Oil Filters, Air, Fuel Filters -
PW 5006
49.95
193 7040 Supplies - Vehicle R&M 408-996925 Micro V Belt - Police 6056 16.59
194 7040 Supplies - Vehicle R&M 408-996433 String for Shop - PW 14.39
195 7040 Supplies - Vehicle R&M 408-996851 3 Wiper Blades - PW 5085
Sweeper
139.17
196 7040 Supplies - Vehicle R&M 408-996926 2 V Belts- Police Stock 33.18
197 7040 Supplies - Vehicle R&M C042004815:01 Intake Throttle Valve - Fire 7603 270.25
198 7040 Supplies - Vehicle R&M IV29788 2 Plow Blades - PW 5082/5083 2,239.75
199 7040 Supplies - Vehicle R&M 553056 Filter - PW 5019 222.49
200 7040 Supplies - Vehicle R&M 97653953 Aerosol Cans of Lubricant and
Cleaner - PW Shop
185.00
201 7040 Supplies - Vehicle R&M 6238965 9 LED Lights - Fire 7601 965.00
202 7040 Supplies - Vehicle R&M 10004627015 Replacement Wheel Barrow -
PW
199.99
203 7040 Supplies - Vehicle R&M 2479-258069 Stabilizer - PW 5064 38.21
204 7040 Supplies - Vehicle R&M 2479-257933 Return Serpentine Belt - PW
5078
(24.79)
205 7040 Supplies - Vehicle R&M 2479-257860 2 Serpentine Belts - PW 5078 48.66
206 7040 Supplies - Vehicle R&M 3001582416 Pulley, Tensioner, Water
Pumps - PW 5037
488.17
207 7040 Supplies - Vehicle R&M 3001431719 Return Core and Clamps - PW
5082/Water 9032
(361.28)
208 7040 Supplies - Vehicle R&M 3001596038 Fan Belt - PW 5037 157.32
209 7040 Supplies - Vehicle R&M 1359197 Salt Deflector - PW 5015 91.56
210 7040 Supplies - Vehicle R&M 490-102539-01 (2) 12V Batteries - Stock 179.70
211 7045 Supplies - Building R&M 2136831 3 Urinals, 3 Urinal Fixtures, 2
Water Coolers - PW Restrooms
7,196.81
212 7045 Supplies - Building R&M 72096 2 Reciprocating Blades, Door
Bottom, Particle Brd-History
Museum
49.11
213 7045 City Hall 97651835 Air Freshener - City Hall 126.50
50 5805 Banner Plumbing Supply Co Inc
50 1057 Menards Incorporated
50 5214 State Industrial Products
50 4280 Rush Truck Centers of Illinois Inc
50 4304 Auto Truck Group
50 4328 Batteries Plus Bulbs
50 3518 O'Reilly Auto Parts
50 4280 Rush Truck Centers of Illinois Inc
50 4280 Rush Truck Centers of Illinois Inc
50 4093 HDS White Cap Construction Supply
50 3518 O'Reilly Auto Parts
50 3518 O'Reilly Auto Parts
50 5436 Scrubber City Incorporated
50 5214 State Industrial Products
50 2329 Federal Signal Corp Emergency
Products
50 1054 Lee Auto Parts
50 5823 Interstate Power Systems Inc
50 5985 Winter Equipment Company Inc
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
50 1054 Lee Auto Parts
Page 10 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
214 7045 City Hall DEP/031644 Cat 5 Cable - IT 57.80
215 7045 City Hall 71035 2 Outlets and 2 Plates - City Hall 19.52
216 7045 City Hall 71036 Smoke Alarm - City Hall 17.76
217 7045 City Hall 71604A 16 Steel Switch Plates - City Hall 22.13
218 7045 City Hall 41516 Police Records Signage for
Lobby
15.75
219 7045 City Hall 642345-0 Lobby Signage - 1 Free-Standing
Sign for Early Voting
228.44
220 7045 Public Works 0213-4 (5) Gallons of Paint, 2 Paint
Rollers - PW
195.88
221 7045 Public Works T602290 TV Mount - PW Break Room 155.99
222 7045 Public Works 71775 6 Pieces of Durock, 10 Metal
Corners, Screws, Tape - PW
142.99
223 7045 Public Works 72037 Return 2 Boxes of Tapcon
Screws - PW
(26.88)
224 7045 Public Works 72011 8 Pieces Drywall, 2 Rolls Floor
Protectant, 2 Boxes Tapcons
PW
236.44
225 7045 Public Works 72036 2 Boxes of Tapcons, Vinyl J Bead
- PW
28.67
226 7045 Public Works 71388 Tile Adhesive - PW 27.99
227 7045 Public Works 71425 2 Nozzles and Tape for PW
Wash Bay
32.94
228 7045 Public Works 72038 2 Boxes of Flathead Tapcons -
PW
26.88
229 7045 Public Works 71474 2 Extension Cords, Tuff Grip Fish
Wire, Electrical Tape - PW
179.18
230 7045 Public Works 71472 Dishwasher Connector, Caulk,
Anchors, Eye Bolts and Nuts -
PW
35.52
231 7045 Public Works 71711 PVC Pipe, PVC Primer, All
Purpose Cement, Screws PW
25.73
232 7045 Public Works 71823 10 Metal Studs, 4 Recessed
Lights, Rotary Tool Kit - PW
158.14
233 7045 Public Works 71382 30 Metal Studs, 5 Boxes of
Ceramic Tiles, Wooden Screws -
PW
350.69
234 7045 Public Works 71172 Countertops - PW Lunchroom 704.47
235 7045 Public Works 71020 60 Steel Studs and Screws - PW 275.16
236 7045 Public Works 70955 2 Caulk Gun Nozzles, Razors,
Scrapper, Toggle Bolts- PW
27.13
237 7045 Public Works 70838 2 Wood Studs, Durabond - PW 10.82
238 7045 Public Works 160755 Aqua-KEM - PW Restroom 25.98
239 7045 Public Works 676689 2.5 Cubic Yards Concrete for
PW Floor Delivered on
02/02/2016
525.00
240 7045 Public Works DEP/032047 12 Quad Boxes for PW 597.36
50 3213 Ehrhardt's RV Trailer Sales
50 3217 Ozinga Ready Mix Concrete Inc
50 2313 City Electric Supply (CES)
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1527 Sherwin Williams
50 1705 Sears Commercial One
50 1057 Menards Incorporated
50 1057 Menards Incorporated
50 1017 Alphagraphics
50 1220 Runco Office Supply
50 2313 City Electric Supply (CES)
50 1057 Menards Incorporated
50 1057 Menards Incorporated
Page 11 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
241 7045 Public Works DEP/032260 Conduit and 50 Conduit
Connectors - PW
131.59
242 7045 Public Works DEP/031801 16 Light Bulbs - PW 9.76
243 7045 Public Works DEP/031670 125 V Plug - PW 11.75
244 7045 Public Works DEP/032148 2 Chrome Outlet Plates, GFI
Outlet Plate - PW
4.65
245 7045 Public Works 153551 2 Garbage Cans with Lids - PW
Breakroom
359.62
246 7045 Public Works 153403 Shower Basin - PW Restroom 159.00
247 7045 Public Works 153218 2 Garbage Cans with Lids - PW
Locker Room
359.62
248 7045 Fire Station #61 7058731 Re-Key Storage Room - Fire
Station 61 02/25/2016
232.70
249 7050 Supplies - Streetscape 25844 12 Replacement American Flags 852.54
250 7055 Supplies - Street R&M 56921MB 3.48 Tons of Cold Patch Asphalt -
Utility Repairs - 02/03/2016
455.88
251 7055 Street Light Supplies DEP/032166 10 Fuses for Light Poles 107.80
252 7055 Street Sign Supplies 85653 50 Road Marker Posts 1,795.40
253 7120 Gasoline 25596-1 5,008 Gallons of Unleaded Fuel
Purchase and Delivered
02/17/2016
4,783.38
254 7130 Diesel 25598-1 3,000 Gallons of Diesel Fuel
Purchase and Delivered
02/17/2016
3,867.42
255 7140 Electricity 0459113083-02/16 Electricity Service 01/19-
02/16/2016
15,828.70
256 7140 Electricity 4974507003-02/16 Electricity Service 01/12-
02/10/2016
413.45
257 7140 Electricity 2607132134-02/16 Electricity Service 01/08-
02/09/2016
276.17
258 7300 Uniforms T380003 2 Shirts, Jeans - Building
Foreman
147.40
259 7320 Equipment < $5,000 9760463896 Cell Phone Service 01/14-
02/13/2016
99.98
260 7320 Equipment < $5,000 CFQ2724 IT Server Tower - PW 1,426.10
261 8005 Computer Hardware B04625131 Canon Image Dr-630C Scanner
for PW
2,640.00
262 352,145.49
263
264 5325 Training 6448 Supervision of Police Personnel
09/12-09/23/2016 for 1 Sgt
1,000.00
265 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
297.92
266 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
956.01
267 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
1,367.94
268 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
497.36
60 1552 Verizon Wireless
60 1552 Verizon Wireless
60 1552 Verizon Wireless
Total 50 - Public Works & Engineering
Police Department
60 1661 Northwestern University Center for
Public Safety
60 1552 Verizon Wireless
50 1552 Verizon Wireless
50 1026 CDW LLC
50 4715 SHI International Corporation
50 1033 ComEd
50 1033 ComEd
50 1705 Sears Commercial One
50 5415 Gas Depot Inc
50 5415 Gas Depot Inc
50 1033 ComEd
50 1086 Arrow Road Construction
50 2313 City Electric Supply (CES)
50 1732 Traffic Control & Protection Inc
50 5699 March Industries Inc
50 1018 Anderson Lock Company LTD
50 2438 Flag Lady Corp The
50 2313 City Electric Supply (CES)
50 5699 March Industries Inc
50 5699 March Industries Inc
50 2313 City Electric Supply (CES)
50 2313 City Electric Supply (CES)
50 2313 City Electric Supply (CES)
Page 12 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
269 6110 Printing Services 45667 1,085 Arrest/Court Envelope
Jackets for Patrol Division
950.00
270 6110 Printing Services 37653 1 Box of Business Cards 20.00
271 6110 Printing Services 37774 1 Box of Business Cards 20.00
272 6185 Animal Control 12115 Stray Animals February 2016 279.40
273 6195 Miscellaneous
Contractual Services
INV72575 Crate Rental for Records Move
12/04-12/14/2015
195.00
274 6195 Miscellaneous
Contractual Services
9409417101 Shredding Service PD
02/12/2016
137.39
275 6195 Miscellaneous
Contractual Services
9409516458 Shredding Service PD
02/19/2016
137.39
276 6195 Miscellaneous
Contractual Services
02656471 Investigations Database 01/26-
02/25/2016
262.36
277 6305 R&M Equipment 102590 Service Call 1/25/16 (Low Audio
on Camera System)
120.00
278 6310 R&M Vehicles Jan 2016 Police 52 Squad Car Washes January
2016 for Police
260.00
279 7000 Office Supplies PINV1109836 12 Cases of Copy Paper, 4 Label
Cartridges
674.14
280 7000 Office Supplies PINV1111453 2 Spindles of CDRs, 1 Box CD
Envelopes, 2 Boxes Post-It Flags
372.72
281 7000 Office Supplies PINV1106895 One 3" Binder, 1 Dz Pens, 1 Dz
Correction Tape Rolls
49.30
282 7000 Office Supplies CM155912 Returned 1 Wall File Tray (7.24)
283 7000 Office Supplies PINV1113481 3 Boxes of 6 Section Pressboard
Classification Folders
131.97
284 7015 Supplies - Police Range 0294003-IN 15 Shooting Glasses, 12 Paper
Targets, Plastic Head Target
516.00
285 7200 Other Supplies 0718002436 2 Lifesaving Awards 344.66
286 7200 Other Supplies 468902 1 Antiseptic Bio Hand Cleaner
64 Oz
27.40
287 7200 Other Supplies 12145198.01 10 Soft Tactical Tourniquets 299.90
288 7300 Uniforms 14075 Retirement Badge & Case for
Sgt
151.10
289 7300 Uniforms 1610229-IN 3 ANSI Lime Traffic Vests 134.97
290 7300 Uniforms 1610230-IN Five MK3 Mace Cases 149.95
291 7320 Equipment < $5,000 6230 Pro Guard Bumper Kit for Squad
#58
279.00
292 7525 Meals 5478 5 Cases Welches Juice, 8 Cases
Hot Pockets-Prisoner Meals
145.74
293 9,770.38
294
295 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
383.61
296 7320 Equipment < $5,000 9760463896 Cell Phone Service 01/14-
02/13/2016
819.94
297 1,203.55Total 65 - Emergency Management Agency
Total 60 - Police Department
Emergency Management Agency
65 1552 Verizon Wireless
65 1552 Verizon Wireless
60 1244 Ray O'Herron Company Inc
60 1045 Havey Communications
60 1076 Sam's Club Direct
60 1722 Brownells Inc
60 1117 Chicago Badge & Insignia Co
60 1244 Ray O'Herron Company Inc
60 2883 Law Enforcement Targets Inc
60 1236 Proforma
60 1121 Chief Supply Corp
60 1389 Garvey's Office Products Inc
60 1389 Garvey's Office Products Inc
60 1389 Garvey's Office Products Inc
60 1036 Des Plaines Car Wash
60 1389 Garvey's Office Products Inc
60 1389 Garvey's Office Products Inc
60 1077 Shred-It USA LLC
60 1517 Trans Union LLC
60 3653 Active Alarm Company Inc
60 4125 Golf Rose Boarding & Grooming
60 5890 Rentacrate LLC
60 1077 Shred-It USA LLC
60 1142 Copyset Center
60 1233 Presstech Inc
60 1233 Presstech Inc
Page 13 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
298
299 5325 Training Petty Cash-Fire Petty Cash Reimb for 2015 20.00
300 5325 Training Petty Cash-Fire Petty Cash Reimb for 2015 20.00
301 5325 Training 47686 Ice Dive Class - 3 Paramedics
02/25-02/26/2016
825.00
302 5325 Training Reimb 01/05/2016 Reimburse for Promo
Workshop Class 02/23 &
2/24/2016
300.00
303 5325 Training 2016 Spring Symp Spring Symposium-Fire Chief
03/03/2016
60.00
304 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
239.64
305 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
170.82
306 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
736.80
307 6195 Miscellaneous
Contractual Services
9409514112 On-Site Shredding 02/19/2016 53.66
308 6310 R&M Vehicles Jan 2016-Fire 2 Car Washes-Jan 2016 10.00
309 7035 Supplies - Equipment
R&M
Petty Cash-Fire Petty Cash Reimb for 2015 14.98
310 7035 Supplies - Equipment
R&M
Petty Cash-Fire Petty Cash Reimb for 2015 5.49
311 7035 Supplies - Equipment
R&M
Petty Cash-Fire Petty Cash Reimb for 2015 8.98
312 7200 Other Supplies Petty Cash-Fire Petty Cash Reimb for 2015 3.00
313 7200 Other Supplies Petty Cash-Fire Petty Cash Reimb for 2015 13.21
314 7200 Other Supplies Petty Cash-Fire Petty Cash Reimb for 2015 13.99
315 7200 Other Supplies 17231567 4 Extinguisher Can Harnesses 169.51
316 7200 Other Supplies 0901989 3 EMS Lock Box Keys 11.40
317 7300 Uniforms O 30247 Sew on 107 Patches 01/06/2016 451.00
318 7300 Uniforms 30443 1 Job Shirt for 1 Inspector 65.00
319 7300 Uniforms 29306 4 Shirts for 1 Part-Time
Inspector
168.00
320 7320 Equipment < $5,000 5206 New Vacuum-Sta 61 579.52
321 7320 Equipment < $5,000 S7810 2 Dry Suits 3,860.00
322 7320 Equipment < $5,000 Petty Cash-Fire Petty Cash Reimb for 2015 20.99
323 7320 Equipment < $5,000 Petty Cash-Fire Petty Cash Reimb for 2015 17.95
324 7320 Equipment < $5,000 Petty Cash-Fire Petty Cash Reimb for 2015 15.89
325 7,854.83
326
327 7000 Office Supplies 825295828001 2 Cases of Copy Paper, 1 Dz
Legal Writing Pads, Etc
5.49
328 5.49
329 594,383.07
330
331 6000 Professional Services 31769820001 Task Order #3 01/01-1/31/2016 1,373.40
Total 100 - General Fund
Fund: 201 - TIF #1 Downtown Fund
00 2785 Walker Parking Consultants
Total 70 - Fire Department
Overhead
90 1066 Office Depot
Total 90 - Overhead
70 1801 Petty Cash
70 1801 Petty Cash
70 1801 Petty Cash
70 3212 On Time Embroidery Inc
70 3619 Vacuum Experts
70 5244 American Diving Supply
70 1018 Anderson Lock Company LTD
70 3212 On Time Embroidery Inc
70 3212 On Time Embroidery Inc
70 1801 Petty Cash
70 1801 Petty Cash
70 1148 WS Darley & Co
70 1801 Petty Cash
70 1801 Petty Cash
70 1801 Petty Cash
70 1077 Shred-It USA LLC
70 1036 Des Plaines Car Wash
70 1801 Petty Cash
70 1552 Verizon Wireless
70 1552 Verizon Wireless
70 1552 Verizon Wireless
70 2440 DJS Scuba Locker Inc
70 5999 Dillon, Terry
70 1482 Metropolitan Fire Chiefs Association
of Illinois
Fire Department
70 1801 Petty Cash
70 1801 Petty Cash
Page 14 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
332 6005 Legal Fees 3305801 1-16 Non-Retainer TIF #1
Matters
195.00
333 6145 Custodial Services 2016-02-12 Custodial Services - February
2016
720.30
334 6150 City Maintenance 021616-Desplaine Sidewalk Salting - 02/16/2016 2,700.00
335 6150 City Maintenance 122915-Desplaine Sidewalk Snow Shoveling 12/28 -
12/29/2015
5,400.00
336 6195 Miscellaneous
Contractual Services
3664998 Pest Control at Metra Station
02/16/2016
36.00
337 6195 Miscellaneous
Contractual Services
022273774 Mat Rental - Metra Station
02/16/2016
44.04
338 6195 Miscellaneous
Contractual Services
022276835 Mat Rental - City Hall/Metra
Station 02/23/2016
44.04
339 6325 R&M Street Lights 25327 Light Repairs - Civic Center
Parking Deck - 12/02/2015
1,204.73
340 6601 Subsidy - Business
Assistance
BAP 02/29/2016 Awning Business Assistance
Grant 02/29/2016
3,780.00
341 7140 Electricity 0237106099-02/16 Electricity Service 01/12-
02/11/2016
340.04
342 7140 Electricity 0445091056-02/16 Electricity Service 01/12-
02/11/2016
335.58
343 7140 Electricity 0392121005-02/16 Electricity Service 01/12-
02/11/2016
198.50
344 7140 Electricity 6045062008-02/16 Electricity Service 01/12-
02/10/2016
119.19
345 7140 Electricity 5310658082-02/16 Electricity Service 01/12-
02/11/2016
54.16
346 7140 Electricity 5310657021-02/16 Electricity Service 01/12-
02/11/2016
45.71
347 16,590.69
348 16,590.69
349
350 6000 Professional Services 127665 Engr Svcs - Orchard Place
Reconstruction 01/01-
01/30/2016
25,573.06
351 6005 Legal Fees 3303895 1-16 Non-Retainer TIF #7
Matters
30,724.00
352 56,297.06
353 56,297.06
354
355 7140 Electricity 0193753007-12/15 Electricity Service 11/11-
12/14/2015
77.24
356 7140 Electricity 0193753007-02/16 Electricity Service 01/15-
02/16/2016
74.47
357 7140 Electricity 3471079047-02/16 Electricity Service 01/11-
02/11/2016
44.83
358 7140 Electricity 0725000037-02/16 Electricity Service 01/12-
02/12/2016
7.23
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
Total 00 - Non Departmental
Total 207 - TIF #7 Mannheim/Higgins South
Fund: 230 - Motor Fuel Tax Fund
00 1033 ComEd
Total 201 - TIF #1 Downtown Fund
Fund: 207 - TIF #7 Mannheim/Higgins South
00 1123 Christopher B Burke Engineering
LTD
00 3447 Holland & Knight LLP
00 1033 ComEd
00 1033 ComEd
Total 00 - Non Departmental
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1044 H&H Electric Co
00 4439 Square Deal Shoe Store
00 1033 ComEd
00 1019 Anderson Pest Solutions
00 1029 Cintas #22
00 1029 Cintas #22
00 5343 ABC Commercial Inc
00 5139 All Cleaners Incorporated
00 5139 All Cleaners Incorporated
00 3447 Holland & Knight LLP
Page 15 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
359 7140 Electricity 3657136067-02/16 Electricity Service 01/12-
02/10/2016
295.71
360 7140 Electricity 2644104014-02/16 Electricity Service 01/08-
02/09/2016
436.57
361 7160 Ice Control 5400997481 7 Loads of Bulk Rock Salt
Delivered 02/16/2016
9,812.15
362 7160 Ice Control 5400994829 3 Loads of Bulk Rock Salt
Delivered 02/12/2016
4,443.32
363 7160 Ice Control 5400993125 12 Loads of Bulk Rock Salt
delivered 02/11/2016
17,246.57
364 32,438.09
365 32,438.09
366
367 6570 Subsidy - Residential
Rehab
HR Program 02/16 Home Repair Program
02/24/2016
20,000.00
368 6570 Subsidy - Residential
Rehab
HR Program 03/16 Home Repair Program
03/01/2016
885.00
369 20,885.00
370 20,885.00
371
372 6000 Professional Services 67247 Engr Services - Ballard Road
Sidewalk/Sidepath 01/01-
01/30/2016
2,000.00
373 6000 Professional Services 37709950 R-180-14 Const. Engr-River Rd
Recon Ph 2 01/01-01/29/2016
67,693.87
374 69,693.87
375 69,693.87
376
377 6000 Professional Services C16-022 Design Development for Police
Dept. 2nd Floor 02/25/2016
2,760.00
378 6115 Licensing/Titles 73464W-B 2016 Late Fee Due to Vehicle Not
Passing Emissions
20.00
379 6195 Miscellaneous
Contractual Services
00347626 Vet Exam & Medication for
Police Canine 02/18/2016
22.75
380 7300 Uniforms 41383 40 Black Watch Hats W/DPPD
Embroidery
900.00
381 7300 Uniforms 41384 Ballistic Vest Cover for New Sgt 165.00
382 7320 Equipment < $5,000 65343 Computer Mount for Animal
Control Vehicle
610.00
383 4,477.75
384 4,477.75
Total 00 - Non Departmental
Total 260 - Asset Seizure Fund
00 1489 JG Uniforms Inc
00 1489 JG Uniforms Inc
00 1384 Future Link of Illinois Inc
00 1112 Architectural Consulting Group LTD
00 1744 IL Secretary of State
00 1266 Northwest Animal Hospital PC
00 1163 URS Corp
Total 00 - Non Departmental
Total 250 - Grant Projects Fund
Fund: 260 - Asset Seizure Fund
Total 00 - Non Departmental
Total 240 - CDBG Fund
Fund: 250 - Grant Projects Fund
00 1199 Spaceco Inc
Total 230 - Motor Fuel Tax Fund
Fund: 240 - CDBG Fund
00 1264 North West Housing Partnership
00 1264 North West Housing Partnership
00 1372 Morton Salt
00 1372 Morton Salt
Total 00 - Non Departmental
00 1033 ComEd
00 1033 ComEd
00 1372 Morton Salt
Page 16 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
385
386 6005 Legal Fees 3303906 1-16 Non-Retainer ETSB
Restructuring
104.00
387 104.00
388 6305 R&M Equipment 90028016 Computer Hardware
Maintenance 911 Backup
Center, February 2016
200.00
389 200.00
390 304.00
391
392 6000 Professional Services 127664 Engr Svcs-Storm Water Impr
Jarvis Fargo River 01/01-
01/30/2016
1,926.00
393 6000 Professional Services 31769820001 Task Order #3 01/01-1/31/2016 686.60
394 6000 Professional Services 77948A 2015 Benchmark Verification
01/01-01/31/2016
4,491.25
395 6000 Professional Services 116298 Engr Srvs. 2015 CRS Program
Recertification 01/05-
01/30/2016
337.43
396 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
217.74
397 9260 Transfer to Grant
Projects Fund
67247 Engr Services - Ballard Road
Sidewalk/Sidepath 01/01-
01/30/2016
500.00
398 8,159.02
399 8,159.02
400
401 8015 Equipment QA3017 2 Skid Steer Leases - 2016 4,500.00
402 8020 Vehicles 015431 Accident Repair for Sweeper
#225/5056 on 02/17/2016
15,490.25
403 19,990.25
404 19,990.25
405
406 8000 Computer Software 046719 Time and Attendance Interface
Module
4,860.00
407 8000 Computer Software 046461 Milestone Billing Project
Completion 05/04-11/06/2015
27,540.00
408 8005 Computer Hardware IN00095243 PW Printer-Plotter HP T2530 6,495.00
409 38,895.00
410 38,895.00
00 1505 Clifford-Wald & Co
Total 00 - Non Departmental
Total 420 - IT Replacement Fund
Total 410 - Equipment Replacement Fund
Fund: 420 - IT Replacement Fund
00 1257 New World Systems Corp
00 1257 New World Systems Corp
00 1088 Atlas Bobcat LLC
00 4998 Perr Truck & Trailer Body Inc
Total 00 - Non Departmental
00 1199 Spaceco Inc
Total 00 - Non Departmental
Total 400 - Capital Projects Fund
Fund: 410 - Equipment Replacement Fund
00 2436 Haeger Engineering LLC
00 5659 V3 Companies of Illinois Ltd
00 1552 Verizon Wireless
Total 280 - Emergency Telephone System Fund
Fund: 400 - Capital Projects Fund
00 1123 Christopher B Burke Engineering
LTD
00 2785 Walker Parking Consultants
Total 00 - Non Departmental
60 2933 SMS Systems Maintenance Services
Inc
Total 60 - Police Department
Fund: 280 - Emergency Telephone System Fund
00 3447 Holland & Knight LLP
Page 17 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
411
412 4601 New Construction - Sale
of Water
Refund 02/22/16 Hydrant Refund 02/22/2016 (737.80)
413 5310 Membership Dues 7001161517 Membership Renewal
05/01/2016-04/30/2017-
Foreman
83.00
414 6000 Professional Services 1704630 TO #7-Central Rd Construction
Oversight 01/02-01/29/2016 R-
84-15
63,007.24
415 6000 Professional Services 1704634 Task Order #8 On-Call SCADA
Support, 10/31/15-1/29/16 R-
135-13
1,057.00
416 6000 Professional Services 1704637 Peterson Lake Pump Station
Eng Services TO #9 01/02-
1/29/2016
2,872.00
417 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
97.92
418 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
851.23
419 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
254.05
420 6025 Administrative Services 160206 Water Meter Reading Services
02/10-02/25/2016
6,649.62
421 6195 Miscellaneous
Contractual Services
4148.413-1A Consulting Services - Water
Quality Testing 01/01-
01/24/2016
2,235.00
422 6195 Miscellaneous
Contractual Services
128076 Temporary Restroom - PW
01/22 - 02/18/2016
480.00
423 6195 Miscellaneous
Contractual Services
128076 Temporary Restroom - PW
01/22 - 02/18/2016
480.00
424 6310 R&M Vehicles BC2752 Replaced 8 Tires - Water 9035 /
PW 5081 02/15/2016
910.00
425 6510 Subsidy - Flood
Assistance
FRP16-004 Flood Rebate 03/01/2016 2,000.00
426 7020 Supplies - Safety 2/817700 24 Pairs of Safety Glasses &
Gloves
167.20
427 7040 Supplies - Vehicle R&M 55995 Alternator - Sewer 8020 185.00
428 7040 Supplies - Vehicle R&M 408-996011 2 Oil Filters, 2 Fuel Filters, Air
Filter - Sewer 8006
98.15
429 7040 Supplies - Vehicle R&M 408-996024 U - Joint - Sewer 8028 15.39
430 7040 Supplies - Vehicle R&M 408-993845 Resistor, Blower with Cage -
Sewer 8006
58.60
431 7040 Supplies - Vehicle R&M 408-993803 Resistor - Sewer 8006 18.81
432 7040 Supplies - Vehicle R&M 595068 2 Air Filters, Oil and Fuel Filters -
Sewer 8020
125.82
433 7040 Supplies - Vehicle R&M 1260570134 4 Oil Fill Caps - Sewer 8020 48.88
434 7040 Supplies - Vehicle R&M 1260480146 2 Brake Clevis - Sewer 8020 9.62
435 7040 Supplies - Vehicle R&M 6027527678207 Return Rod End - Sewer 8027 (102.95)
00 1078 Acme Truck Brake & Supply Co
00 1078 Acme Truck Brake & Supply Co
00 5731 Advance Auto Parts
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 1062 NAPA of Des Plaines
00 1739 Morton Grove Automotive Inc
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 1088 Atlas Bobcat LLC
00 5998 Horwitz, Robert M
00 1703 Prosafety Inc
00 1394 Gewalt Hamilton Associates Inc
00 5951 Hoving Pit Stop Inc
00 5951 Hoving Pit Stop Inc
00 1552 Verizon Wireless
00 1552 Verizon Wireless
00 5939 Rickman Contract Services Inc
00 1356 MWH Americas Inc
00 1356 MWH Americas Inc
00 1552 Verizon Wireless
00 5755 Krusinski Construction Co
00 1563 American Water Works Assoc
(AWWA)
00 1356 MWH Americas Inc
Fund: 500 - Water/Sewer Fund
Page 18 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
436 7040 Supplies - Vehicle R&M 3001733464 Thermostat - Sewer 8020 75.75
437 7040 Supplies - Vehicle R&M 3001657890 Water Pump, Pulley, Tensioner -
Sewer 8020
488.17
438 7040 Supplies - Vehicle R&M 392769P 2 Power Steering Hoses - Water
9019
174.42
439 7040 Supplies - Vehicle R&M 392570P Transmission Cooler Line -
Water 9019
182.62
440 7040 Supplies - Vehicle R&M 392411P Radiator, Muffler, Filter
Assembly, Tubes, Hose - Water
9019
1,928.22
441 7040 Supplies - Vehicle R&M 408-996067 Return V Belt, and Compressor -
Water 9016
(37.29)
442 7040 Supplies - Vehicle R&M 408-995032 2 Serpentine Belts, A/C
Compressor - Water 9016
231.17
443 7040 Supplies - Vehicle R&M 408-996687 2 Tie Rods, 2 Lower & 2 Upper
Ball Joint - Water 9025
440.15
444 7040 Supplies - Vehicle R&M 408-994501 2 Air, Oil, Hydraulic Filters -
Water 9009
172.65
445 7040 Supplies - Vehicle R&M 408-992981 2 Air Filters - Water 9014 67.73
446 7040 Supplies - Vehicle R&M 408-992982 Hydraulic, Oil Filters - Water
9014
104.92
447 7040 Supplies - Vehicle R&M 408-993916 Flasher Directional - Water
9022
17.19
448 7040 Supplies - Vehicle R&M 408-995766 Orifice Tube, Compressor, Drier,
Pulley, Mini Lamp - Water 9016
83.96
449 7040 Supplies - Vehicle R&M 408-995768 Return Accumulator and Orifice
Tube - Water 9016
(38.58)
450 7040 Supplies - Vehicle R&M 6027527329991 Alternator - Water 201 114.99
451 7070 Other E955203 Emergency Water Main Repair
Materials - Shagbark
6,154.30
452 7075 Supplies - Sewer System
Maintenance
97637886 Grease Solvent 364.00
453 7120 Gasoline 25596-1 5,008 Gallons of Unleaded Fuel
Purchase and Delivered
02/17/2016
321.96
454 7120 Gasoline 25596-1 5,008 Gallons of Unleaded Fuel
Purchase and Delivered
02/17/2016
1,039.01
455 7130 Diesel 25598-1 3,000 Gallons of Diesel Fuel
Purchase and Delivered
02/17/2016
312.20
456 7130 Diesel 25598-1 3,000 Gallons of Diesel Fuel
Purchase and Delivered
02/17/2016
205.21
457 7140 Electricity 2038128006-02/16 Electricity Service 01/08-
02/09/2016
49.91
458 7140 Electricity 3526009006-02/16 Electricity Service 01/08-
02/10/2016
84.68
459 7140 Electricity 0640144010-02/16 Electricity Service 01/11-
02/10/2016
64.91
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 5415 Gas Depot Inc
00 5415 Gas Depot Inc
00 5415 Gas Depot Inc
00 1303 HD Supply Waterworks LTD
00 5214 State Industrial Products
00 5415 Gas Depot Inc
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 5731 Advance Auto Parts
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 1054 Lee Auto Parts
00 1643 Golf Mill Ford
00 1643 Golf Mill Ford
00 1054 Lee Auto Parts
00 4280 Rush Truck Centers of Illinois Inc
00 4280 Rush Truck Centers of Illinois Inc
00 1643 Golf Mill Ford
Page 19 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
460 7140 Electricity 2148094073-02/16 Electricity Service 01/12-
02/12/2016
134.76
461 7140 Electricity 5060090016-02/16 Electricity Service 01/08-
02/09/2016
137.91
462 7140 Electricity 0575134020-02/16 Electricity Service 01/05-
02/04/2016
138.39
463 7140 Electricity 4995025051-02/16 Electricity Service 01/08-
02/09/2016
32.85
464 7140 Electricity 3461136053-02/16 Electricity Service 01/06-
02/05/2016
32.36
465 7140 Electricity 6331089024-02/16 Electricity Service 01/07-
02/08/2016
477.71
466 7140 Electricity 5814097012-02/16 Electricity Service 01/11-
02/11/2016
31.85
467 7140 Electricity 0762050019-02/16 Electricity Service 01/08-
02/09/2016
71.17
468 7140 Electricity 3240002012-02/16 Electricity Service 12/30//2015-
02/01/2016
627.66
469 7140 Electricity 0096017042-02/16 Electricity Service 01/07-
02/08/2016
1,371.77
470 7140 Electricity 6152054027-02/16 Electricity Service 01/08-
02/09/2016
9,373.00
471 7140 Electricity 4436122006-02/16 Electricity Service 01/19-
02/17/2016
2,589.13
472 7140 Electricity 5646761001-02/16 Electricity Service 01/05-
02/04/2016
31.05
473 7140 Electricity 2902009038-02/16 Electricity Service 01/07-
02/08/2016
574.62
474 7140 Electricity 5222730006-02/16 Electricity Service 01/08-
02/09/2016
255.27
475 7140 Electricity 1602149012-02/16 Electricity Service 01/08-
02/09/2016
263.72
476 7140 Electricity 3526170000-02/16 Electricity Service 01/07-
02/08/2016
176.97
477 7140 Electricity 0718079040-02/16 Electricity Service 01/07-
02/08/2016
124.01
478 7140 Electricity 2382141015-02/16 Electricity Service 01/07-
02/08/2016
82.28
479 7200 Other Supplies 0961365-001 1 Box of Vehicle Inspection
Sleeves
25.49
480 7320 Equipment < $5,000 9760463896 Cell Phone Service 01/14-
02/13/2016
237.48
481 8015 Equipment QA3017 2 Skid Steer Leases - 2016 4,500.00
482 8100 Improvements CRPS Imp-P6 Central Rd Pump Station Facility
Imp 02/01-02/19/2016 - Pymt 6
398,395.08
483 8100 Improvements NWC-P2 NWC Conveyance Line Project
01/30-2/26/2016 Payment 2
1,407,711.15
484 8100 Improvements 95644 CRPS Bolted Pressure Switch
Replacement
18,835.00
485 1,939,696.71
00 5974 Climate Pros Incorporated
Total 00 - Non Departmental
00 1088 Atlas Bobcat LLC
00 5440 Manusos General Contracting Inc
00 5772 Berger Excavating Contractors Inc
00 1033 ComEd
00 1754 Logsdon Office Supply
00 1552 Verizon Wireless
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
Page 20 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
486 6015 Communication Services 9760463896 Cell Phone Service 01/14-
02/13/2016
18.08
487 18.08
488 1,939,714.79
489
490 6320 R&M Parking Lots 968343 Repair Radio at Library Garage
12/16/15
202.00
491 7060 Supplies - Parking Lots DES/032070 30 Bulbs, 4 Photoeyes and 2
Breakers
693.69
492 7060 Supplies - Parking Lots DEP/032173 Ballasts & Breakers 395.46
493 7060 Supplies - Parking Lots DES/031867 91 Light Bulbs 872.45
494 7060 Supplies - Parking Lots DEP/031830 4 Exit Signs for Metro Garage 202.46
495 7140 Electricity 4791127023-02/16 Electricity Service 01/07-
02/09/2016
4,716.30
496 7140 Electricity 0354464001-02/16 Electricity Service 01/12-
02/11/2016
6,440.15
497 7140 Electricity 4974385007-02/16 Electricity Service 01/12-
02/11/2016
23.75
498 7140 Electricity 4722388001-02/16 Electricity Service 01/07-
02/08/2016
19.74
499 7140 Electricity 2239082030-02/16 Electricity Service 01/12-
02/10/2016
890.78
500 7140 Electricity 5310303000-02/16 Electricity Service 01/12-
02/11/2016
282.49
501 14,739.27
502 14,739.27
503
504 7140 Electricity 5310666002-02/16 Electricity Service 01/07-
02/09/2016
1,220.94
505 1,220.94
506 1,220.94
507
508 5555 Workers' Comp Expense FSPBM3768448 Workers Compensation
Expense for 02/06/2016
598.16
509 5555 Workers' Comp Expense 02/09-02/22/2016 Workers Compensation 02/09-
02/22/2016
989.12
510 6005 Legal Fees 3303903 1-16 Non-Retainer PSEBA
Proceedings
2,282.50
511 3,869.78
512 3,869.78
00 1715 First Script Network Services Inc
00 1657 Richard, Thomas
00 3447 Holland & Knight LLP
Total 00 - Non Departmental
Total 600 - Risk Management Fund
00 1033 ComEd
Total 00 - Non Departmental
Total 520 - Metra Leased Parking Fund
Fund: 600 - Risk Management Fund
00 1033 ComEd
Total 00 - Non Departmental
Total 510 - City Owned Parking Fund
Fund: 520 - Metra Leased Parking Fund
00 1033 ComEd
00 1033 ComEd
00 1033 ComEd
00 2313 City Electric Supply (CES)
00 1033 ComEd
00 1033 ComEd
00 2313 City Electric Supply (CES)
00 2313 City Electric Supply (CES)
00 2313 City Electric Supply (CES)
Total 30 - Finance
Total 500 - Water/Sewer Fund
Fund: 510 - City Owned Parking Fund
00 1544 Fox Valley Fire & Safety Company
Inc
30 1552 Verizon Wireless
Page 21 of 25
Line #Invoice Invoice Desc Amount
City of Des Plaines
Warrant Register 03/21/2016
Org Account Vendor
513
514 4764 Medical PPO Retiree Refund 02/01/16 Medical Premium Refund
02/01/2016
664.70
515 664.70
516 664.70
517
518 2445 Escrow - Fire
Department Donations
26544 88 Hi-Visibility Coats-Donation
Fund
22,099.44
519 2460 Refundable Bonds 2015-05000166 Temporary Tent Refund
02/18/2016
200.00
520 2464 Hydrant Deposits Refund 02/22/16 Hydrant Refund 02/22/2016 1,100.00
521 23,399.44
522 23,399.44
523 GRAND TOTAL 2,845,722.73
Total 610 - Health Benefits Fund
N/A 5755 Krusinski Construction Co
Total N/A
Fund: 610 - Health Benefits Fund
N/A 3212 On Time Embroidery Inc
N/A 4245 Islamic Community Center
Total 700 - Escrow Fund
00 6005 Heavey, John
Total 00 - Non Departmental
Fund: 700 - Escrow Fund
Page 22 of 25
Line #Invoice Invoice Desc Amount
524
525 6015 Communication
Services
02/22/2016 x6044 Internet/Cable Service 02/21-
03/20/2016
95.00
526 95.00
527 6015 Communication
Services
02/18/2016 x6724 Internet/Cable Service Mar
2016
16.76
528 16.76
529 6015 Communication
Services
02/22/2016 x6716 Internet/Cable Service March
2016
14.66
530 14.66
531 6115 Licensing/Titles 3/21/16-3/20/20 Lead Instructor 0001098482 -
License for Div Chief of EMS
40.00
532 40.00
533 6015 Communication
Services
02/02/2016 x1246 Internet/Cable Service Feb
2016
1,644.15
534 1,644.15
535 2471 Red Light Payable 170560036816035
3
Red Light Cash Payment
02/26/2016
100.00
536 100.00
537 1,910.57
538
539 7110 Natural Gas 02/15/16 x603131 Natural Gas Service
01/14/2016-02/12/2016
48.83
540 7110 Natural Gas 02/15/16 x550488 Natural Gas Service
01/14/2016-02/15/2016
124.81
541 173.64
542 173.64
543
544 6195 Miscellaneous
Contractual Services
485 Bellaire FEMA Property 2015 1st INST
COOK CTY RE TAXES
2,219.90
545 2,219.90
546 2,219.90
547
548 6015 Communication
Services
847Z97367002-16 Communication Service 02/16-
03/15/2016
389.95
549 389.95
550 389.95
Org Account Vendor
City of Des Plaines
Warrant Register - 03/21/2016
Manual Checks
Fund: 100 - General Fund
20 1533 Wide Open West
Total 20 - City Administration
60 1032 Comcast Cable
Total 60 - Police Department
65 1032 Comcast Cable
Total 65 - Emergency Management Agency
70 1472 IL Department of Public Health
Total 70 - Fire Department
90 1533 Wide Open West
Total 90 - Overhead
N/A 4297 Des Plaines Photo Enforcement
Program
Total N/A
Total 100 - General Fund
Fund: 201 - TIF #1 Downtown Fund
00 1064 Nicor
00 1064 Nicor
Total 00 - Non Departmental
Total 201 - TIF #1 Downtown Fund
Fund: 250 - Grant Projects Fund
00 1139 Cook County of Illinois
Total 00 - Non Departmental
Total 250 - Grant Projects Fund
Fund: 280 - Emergency Telephone System Fund
60 1009 AT&T
Total 60 - Police Department
Total 280 - Emergency Telephone System Fund
Page 23 of 25
Line #Invoice Invoice Desc AmountOrgAccount Vendor
City of Des Plaines
Warrant Register - 03/21/2016
Manual Checks
551
552 6015 Communication
Services
02/20/2016 x6216 Internet/Cable Service 02/27-
03/26/2016
109.85
553 7110 Natural Gas 02/17/16 x400005 Natural Gas Service
01/15/2016-02/17/2016
78.62
554 7110 Natural Gas 02/18/16 x500009 Natural Gas Service
01/19/2016-02/18/2016
130.92
555 7110 Natural Gas 02/18/16 x500005 Natural Gas Service
01/19/2016-02/18/2016
436.86
556 756.25
557 756.25
558
559 6525 Subsidy - Transfer to
PSEBA
Nov2015toFeb201
6
PSEBA Settlement
Reimbursement Nov 2015-Feb
2016
6,530.05
560 6,530.05
561 6,530.05
562 GRAND TOTAL 11,980.36
Fund: 500 - Water/Sewer Fund
00 1032 Comcast Cable
Total 00 - Non Departmental
Total 610 - Health Benefits Fund
00 1064 Nicor
00 1064 Nicor
00 1064 Nicor
Total 00 - Non Departmental
Total 500 - Water/Sewer Fund
Fund: 610 - Health Benefits Fund
00 6004 Brown, James
Page 24 of 25
Amount Transfer Date
Automated Accounts Payable 2,845,722.73$ **3/21/2016
Manual Checks 11,980.36$ **3/8/2016
Payroll 1,253,779.52$ 3/4/2016
445,043.79$ 2/26/2016
Electronic Transfer Activity:
Bank of America Credit Card -$
Chicago Water Bill ACH -$
Postage Meter Direct Debits -$
Utility Billing Refunds -$
First Merit Bank Fees -$
IMRF Payments 154,815.47$ 2/9/2016
Debt Service -$
TIF #7 Land Purchase 600,000.00$ 3/8/2016
Employee Medical/Dental Trust 498.40$ *3/9/2016
Total Cash Disbursements:5,311,840.27$
* Multiple transfers processed on and/or before date shown
** See attached report
Adopted by the City Council of Des Plaines
This Twenty-First Day of March 2016
Ayes ______ Nays _______ Absent _______
Gloria J. Ludwig, City Clerk
Matthew J. Bogusz, Mayor
City of Des Plaines
Warrant Register 03/21/2016
Summary
RHS Payout
Page 25 of 25
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: February 24, 2016
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
George Sakas, AICP, Director of Community and Economic Development
From: Scott Mangum, AICP, Senior Planner
Subject: Map Amendment from M-2 to C-3 and Conditional Use Permit for a Commercial School,
1870 Busse Highway, Case #16-003-MAP-CU, 1st Ward
Issue: The petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to
reclassify the property from the M-2, General Manufacturing Zoning District to the C-3, General Commercial
Zoning District and a Conditional Use Permit under Section 12-7-3-F.3 of the 1998 Des Plaines Zoning
Ordinance, as amended, to authorize the operation of an esthetics and massage therapy school (Commercial
School) in the C-3 District.
Analysis:
Petitioner Daniel Dowd for The New Age Spa Institute, Inc. 1651 Elk Boulevard, Des
Plaines, IL 60016
Owner Harris Bank of Hinsdale Trust No. L-3923, 1810 Harwood Avenue,
Homewood, IL 60430
PIN 09-21-107-011-0000, 09-21-107-019-0000
Proposed Use Commercial School (Esthetics and Massage School)
Existing Use Office Building
Surrounding Land Use North: Institutional (School)
East: Single-Family Residential
South: Light Industrial
West: Commercial/Commercial Storage
Existing Zoning M-2, General Manufacturing
MEMORANDUM
Page 1 of 29
Surrounding Zoning North: I-1, Institutional
East: R-1, Single-Family Residential
South: M-1, Limited Manufacturing
West: M-2, General Manufacturing
Street Classification The adjacent section of Busse Highway is identified as a collector road in the
Comprehensive Plan.
Comprehensive Plan The Comprehensive Plan recommends Low-Density Mixed Use for this site.
In reviewing the map amendments and variation requests, staff has considered the following information:
The petitioner, the New Age Spa Institute, has applied for a Map Amendment and Conditional Use Permit to
relocate a Commercial School, esthetics and massage therapy, from a one-story, 3,100 square-foot office
building at 1651 Elk Boulevard to the two-story, approximately 10,000 square-foot building at 1870 Busse
Highway. Conditional Use Permits were granted in 2007 (Case #07-051-CU) and 2010 (Case #10-064-CU)
to authorize the operation of the esthetics school and the addition of massage instruction at the 1651 Elk
Boulevard location within the C-3 Zoning District. Commercial Schools are a conditional use within the C-3
Zoning District, but are not a permitted use in the M-2 Zoning District. According to Section 12-7-5.A of the
Zoning Ordinance, the purpose of the C-3 General Commercial District is to accommodate a variety of
businesses in locations to serve the community. The existing building would be in compliance with the C-3
bulk standards.
The New Age Spa Institute, Inc., states in the Plan of Operation that they would offer the classes in the
following area of study:
1. Licensed Esthetician;
2. Licensed Esthetics Instructor;
3. Licensed Nail Technician;
4. Licensed Nail Technology Instructor;
5. Licensed Massage Therapist; and
6. Advanced continuing education courses.
The proposed hours of operation are from 9:00 a.m. to 9:00 p.m. Monday through Thursday, and 9:00 a.m. to
3:00 p.m. Friday through Sunday. The Institute would have no more than three employees and a maximum of
20 students at any one time. A clinic would be open to the public on a limited basis for the students to practice
their skills in the areas of esthetics, nail technology, and massage therapy.
This proposed commercial school is required to have one parking space for each employee, (there would be
a maximum of three on site at any one time); one space for each three students (there would be a maximum
of 20 students in school at any one time). Approximately six additional spaces would be required for the
massage and skin care clinic areas. In consideration of the above, it was calculated that approximately 16
parking spaces would be necessary where the petitioner’s site plan shows 35 spaces.
The irregularly shaped approximately 23,454 square foot lot (0.54 acres) is located on the north side of Busse
Highway and has approximately 108 feet of street frontage with one curb cut. The applicant’s request for a
waiver of the traffic study requirement has been granted by the Engineering Division due to a number of
factors, including: the educational facility would generate a small amount of traffic for the context location;
the use is going into an existing building; the zoning parking requirements fall well within the existing parking
lot capacity; Busse Highway has significant excess capacity (3,200 ADT over four travel lanes); and
Miner/Busse is proposed to be signalized within the next couple of years which will ease existing difficult
Page 2 of 29
NB-WB left turns at that intersection.
Standards for a Zoning Map Amendment
To analyze this map amendment request, the standards for amendments contained in Section 12-3-7.E of the
Zoning Ordinance are used. Following is a discussion of those standards:
1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the
Comprehensive Plan.
The 2007 City of Des Plaines Comprehensive Plan recommends Low-Density Mixed Use for this site. The
proposed commercial zoning and use of the site is more similar to the recommended future land use category
and more compatible with the adjacent residential and institutional land uses than a number of uses that could
be located within the existing M-2 Zoning District.
2. Whether the proposed amendment is compatible with the current conditions and the overall
character of existing developments in the immediate vicinity of the subject property.
The current conditions around the facility include a mix of industrial, commercial, educational, and single-
family residential uses. The proposed commercial school within an existing office building is more compatible
with the adjacent residential and institutional land uses than a number of uses that could be located within an
M-2 Zoning District.
3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and
services available to the subject property.
The public facilities and the public services provided by the City of Des Plaines are expected to be adequate.
If the zoning amendment is approved, no expansion of public facilities or services is anticipated.
4. Whether the proposed amendment will have an adverse effect on the value of properties throughout
the jurisdiction.
The proposed use of the site would change from a commercial office use to a commercial school where
surrounding properties are a mix of residential, commercial, educational, and industrial. The amendment is
not anticipated to have an adverse effect on the property values.
5. Whether the proposed amendment reflects responsible standards for development and growth.
The proposed map amendment to reclassify the property to C-3, General Commercial does not directly reflect
the proposed future land use of the area as Community Commercial, however, the location of the proposed
use could act as a transition between the manufacturing and residential zoning districts and would be similar
to an adjacent educational use.
Conditional Use Findings: As required by Section 12-3-4.E (Standards for Conditional Uses) of the Zoning
Ordinance, the proposed development is reviewed below:
1. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning
district involved:
Comment: A Commercial School is a Conditional Use in the proposed C-3, General Commercial Zoning
District, as specified in Section 12-7-3.K of the 1998 City of Des Plaines Zoning Ordinance, as amended.
Page 3 of 29
2. The proposed Conditional Use is in accordance with the objectives of the City’s Comprehensive Plan:
Comment: The 2007 Comprehensive Plan recommends low-density mixed-use for the site. The proposed
commercial zoning and use of the site is more similar to the recommended future land use category and more
compatible with the adjacent residential and institutional land uses than a number of uses that could be located
within the existing M-2 Zoning District.
3. The proposed Conditional Use is designed, constructed, operated and maintained to be harmonious
and appropriate in appearance with the existing or intended character of the general vicinity:
Comment: The proposed Commercial School is located on Busse Highway, a collector road that currently
has an auto-oriented character. The proposed commercial school within an existing office building is more
compatible with the adjacent residential and institutional land uses than a number of uses that could be located
within an M-2 Zoning District.
4. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses:
Comment: None of the functions of the Commercial School are anticipated to be hazardous or disturbing to
the surrounding neighborhood.
5. The proposed Conditional Use is to be served adequately by essential public facilities and services,
such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and
sewer, and schools; or, agencies responsible for establishing the Conditional Use shall provide
adequately any such services:
Comment: After reviewing the petitioner’s plans, the proposed Conditional Use would be served adequately
by essential public facilities and it would not overburden existing public services.
6. The proposed Conditional Use does not create excessive additional requirements at public expense
for public facilities and services and will not be detrimental to the economic well-being of the entire
community:
Comment: The proposed Conditional Use would appear to have adequate public facilities; it would not create
a burden on public facilities nor would it be a detriment to the economic well-being of the community.
7. The proposed Conditional Use does not involve uses, activities, processes, materials,
equipment and conditions of operation that will be detrimental to any persons, property, or the general
welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors:
Comment: Following review of the petitioner’s operations with the City’s Engineering Division, the proposed
Commercial School is not anticipated to create additional traffic, noise, or odors that could be detrimental to
surrounding land uses.
8. The proposed Conditional Use provides vehicular access to the property designed so that it does not
create an interference with traffic on surrounding public thoroughfares:
Comment: The proposed project would utilize the existing curb cut on Busse Highway for access. Based on
an evaluation of the existing conditions and plans provided, staff does not find any evidence for potential
interference with traffic patterns.
9. The proposed Conditional Use does not result in the destruction, loss, or damage of natural, scenic,
Page 4 of 29
or historic features of major importance:
Comment: No significant remodeling or demolition of the existing building is proposed. The proposed plan
would not cause the destruction, loss, or damage of any natural, scenic or historic features of major
importance.
10. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance
specific to the Conditional Use requested:
Comment: It appears that the proposed conditional use complies with all additional regulations within the
Zoning Ordinance.
Recommendations: At its February 23, 2016 meeting the Planning and Zoning Board recommended (4-0)
that the City Council approve the above-mentioned Conditional Use permit for the establishment of a
Commercial School subject to the following condition of approval:
1. Hours of operation shall be limited to 9:00 a.m. to 9:00 p.m.
I recommend approval of the Map Amendment from M-2 to C-3 and Conditional Use Permit for the
establishment of a Commercial School, based on review of the information presented by the applicant and the
findings made above, as specified in Sections Section 12-3-7.E (Standards for Amendments) and 12-3-4.E
(Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the above-mentioned
condition of approval.
Under Sections 12-3-7.D (Amendments) and 12-3-4.D of the Zoning Ordinance (Conditional Uses) the City
Council has the authority to approve, approve subject to conditions, or deny the above-mentioned Map
Amendment from M-2 to C-3 and Conditional Use Permit for the establishment of a Commercial School.
It is requested that this item be placed on the Committee of the Whole agenda at the March 21, 2016 City
Council meeting.
SM/sm
Attachments:
Attachment 1: Letter from the Planning and Zoning Board to the Mayor
Attachment 2: Location Map
Attachment 3: Site and Context Photos
Attachment 4: Plan of Operation
Attachment 5: February 23, 2016 Draft Planning and Zoning Board Meeting Minutes
Exhibits: Ordinance authorizing a Map Amendment from M-2 to C-3 and Conditional Use Permit to
authorize a Commercial School at 1870 Busse Highway.
Exhibit A: Plat of Survey for 1870 Busse Road prepared by MM Surveying Co., Inc., and dated January 29,
2016.
Exhibit B: Site Plan prepared by T.A.P Architects, Ltd, and dated January 8, 2016.
Exhibit C: Proposed Floor Plans prepared by T.A.P Architects, Ltd, and dated January 8, 2016.
Exhibit D: Unconditional Agreement and Consent.
Page 5 of 29
Community & Economic Development
1420 Miner Street, Des Plaines, IL 60016
P: 847.391.5380 | W: desplaines.org
February 23, 2016
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
Subject: Zoning Board of Appeals, 1870 Busse Highway, Case # 16-003-MAP-CU, 1st Ward
RE: Request for a Map Amendment from M-2 to C-3 and a Conditional Use Permit to operate a
Commercial School
Honorable Mayor and Members of the Des Plaines City Council:
The Zoning Board of Appeals met on February 23, 2016 to consider the above petition. The Planning and
Zoning Board submits the following:
1. Mr. Daniel Dowd, attorney for the petitioner, and Ms. Monika Machej, petitioner, presented the
pertinent facts.
2. The Community and Economic Development Department recommended approval of the requested Map
Amendment and Conditional Use Permit, subject to one condition of approval.
3. Two members of the public spoke with concerns about the proposal, including parking and lighting.
4. The Planning and Zoning Board recommended (4-0) that the City Council approve the Map Amendment
and Conditional Use Permit to authorize operation of a Commercial School, subject to one condition of
approval.
Respectfully submitted,
James Szabo,
Des Plaines Planning and Zoning Board, Chairman
cc: City Officials
Aldermen
File
Attachment 1 Page 6 of 29
84
8
1887
93
2
94
8
93
3
1883
91
6
18
4
0
1891
18
7
7
92
4
94
1
92
5
91
7
88
8
86
5
90
1
90
8
94
9
84
1
95
7
89
6
85
7
90
0
89
7
83
2
84
0
88
0
18
7
0
84
9
82
0
18
6
9
87
2
86
4
85
6
90
9
94
0
96
5
18
7
1
-
1
8
7
3
88
1
18
6
1
-
1
8
6
5
18
0
0
±
Prepared by Community and Economic Development Department: SM, February 11, 2016
^_
Attachment 2, Location Map - 1870 Busse Highway
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Ma
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M-1
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Attachment 2 Page 7 of 29
1564 Rand Rd, looking Southwest
1870 Busse Highway
1870 Busse Highway
Attachment 3
1870 Busse Highway
1870 Busse Highway
A
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a
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Attachment 4 Page 9 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 1
DES PLAINES PLANNING AND ZONING BOARD MEETING
FEBRUARY 23, 2016
MINUTES
The Des Plaines Planning and Zoning Board Meeting held its regularly-scheduled meeting on Tuesday, February 23,
2016, at 7 p.m. in Room 102 of the Des Plaines Civic Center.
ZONING BOARD
PRESENT: Saletnik, Schell, Yi, Szabo
ABSENT: Catalano, Hofherr, Green
ALSO PRESENT: George Sakas, AICP, Director/Community & Economic Development
Scott Mangum, AICP, Senior Planner/Community & Economic Development
Gale Cerabona/Recording Secretary
Chairman Szabo called the meeting to order at 7:02 p.m. and read this evening’s cases. Roll call was conducted.
APPROVAL OF MINUTES
A motion was made by Board Member Saletnik, seconded by Board Member Yi, to approve the minutes of
January 26, 2016, as presented.
AYES: Saletnik, Yi, Schell, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
PUBLIC COMMENT
There were no comments.
NEW BUSINESS
1. Training – Schedule Date for Workshop – March 8
Chairman Szabo asked if there are any conflicts. Senior Planner Mangum advised that the funding via
CMAP is not available at this time (due to the state’s budget situation) and that the training would be
rescheduled in the future.
2. Addresses: 1870 Busse Highway Case Number: 16-003-MAP-CU
Attachment 5 Page 10 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 2
Petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to reclassify
the property from the M-2, General Manufacturing Zoning District to the C-3, General Commercial Zoning
District and a Conditional Use Permit under Section 12-7-3-F.3 of the 1998 Des Plaines Zoning Ordinance,
as amended, to authorize the operation of an esthetics and massage therapy school (Commercial School) in
the C-3 District.
PINs: 09-21-107-011-0000, 09-21-107-019-0000
On the following described property:
PARCEL 1: THE EAST 64 FEET, AS MEASURED ON THE NORTH LINE THEREOF, OF THAT
PART OF LOT 167 IN TOWN OF RAND IN SECTION 21, TOWNSHIP 41 NORTH, RANGE 12, EAST
OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT A
POINT IN THE WEST LINE OF SAID LOT 167,456.14 FEET SOUTH OF THE NORTHWEST
CORNER THEREOF; THENCE EAST ON A LINE PARALLEL WITH THE NORTH LINE OF SAID
LOT 167,240.24 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF SAID LOT
167,289.30 FEET, MORE OR LESS, TO AN INTERSECTION WITH THE NORTHEASTERLY LINE
OF BUSSE HIGHWAY; THENCE NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF
BUSSE HIGHWAY, 301.37 FEET MORE OR LESS, TO THE WEST LINE OF SAID LOT 167;
THENCE NORTH ON THE WEST LINE OF SAID LOT 167,100 FEET MORE OR LESS TO THE
PLACE OF BEGINNING, IN COOK COUNTY, ILLINOIS.
PARCEL 2: THAT PART OF THE WEST 22 FEET OF LOT 24 IN COUNTY CLERK’S SUBDIVISION
OF UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER AND THE WEST HALF OF THE
NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE
THIRD PRINCIPAL MERIDIAN, LYING SOUTH OF THE NORTH 456.14 FEET OF LOT 24 AND
NORTH OF THE NORTHERLY LINE OF BUSSE HIGHWAY, ALSO KNOWN AS THAT PART
WHICH LIES SOUTH OF THE NORTH 456.14 FEET OF LOT 24, IN COUNTY CLERK’S
SUBDIVISION OF UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER AND THE WEST
HALF OF THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 41 NORTH RANGE 12,
EAST OF THE THIRD PRINCIPAL MERDIIAN AND NORTH OF THE NORTHERLY LINE OF
BUSSE HIGHWAY OF A STRIP OF LAND 22 FEET WIDE WEST OF AND ADJOINING LOTS 20 TO
36, BOTH INCLUSIVE, AND LOT 39 IN ALBERT E. CLARK’S SUBDIVISION OF THE EAST 350
FEET OF THE WEST 372 FEET OF LOT 24 IN COUNTY CLERK’S SUBDIVISION OF
UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER AND THE WEST HALF OF THE
NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE
THIRD PRINCIPAL MERDIAN AND PART OF LOT 169 IN TOWN OF RAND LYING NORTH OF
THE AFORESAID TRACT AND SOUTH OF CENTER OF MINER STREET, CITY OF DES PLAINES,
ALL IN COOK COUNTY, ILLINOIS.
Petitioner: Daniel Dowd for The New Age Spa Institute, Inc., 1651 Elk Blvd., Des Plaines, IL 60016
Owner: Harris Bank of Hinsdale Trust No. L-3923, 1810 Harwood Ave., Homewood, IL 60430
Chairman Szabo swore in Daniel Dowd, 701 Lee Street, Suite 790, Des Plaines, IL attorney for The New
Age Spa Institute, Inc., 1651 Elk Blvd., Des Plaines, IL 60016 who introduced himself & Monica Machej,
one of the Shareholders.
Mr. Dowd advised that this New Age Spa is in another location, and due to its success, needs a larger
location. He noted attendees at the Spa include participants, 3 employees, and 20 students. Hours of
Attachment 5 Page 11 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 3
Operation are from 9 a.m.-9 p.m. Monday-Thursday and 9 a.m.-3 p.m. Friday-Sunday. Mr. Dowd stated
there is more than adequate parking (35 spaces on-site). He noted this is in the M-2 District.
Ms. Machej advised this is an esthetics and teaching institute with international accreditation. Attendees at
the school are between 30-45 years of age. She noted there is another location in Arlington Heights.
Students must achieve 200 hours (per the State of IL). Ms. Machej concluded that medical aesthetics
training is forthcoming and a trend now.
Chairman Szabo asked if the Board has any questions.
Board Member Schell asked what medical esthetics is. Ms. Machej advised – those who receive anti-aging
services (i.e. botox, microdermabrasion, lasers, medical peels, etc.). She noted she organized a 500-person
convention in Northbrook with 14 speakers, etc. There is 100% enrollment with passing grades.
Chairman Szabo asked if the audience is in favor or objects to this proposal. The following came forward
and were sworn in:
• Bill Maher, 872 Mason Lane
Mr. Maher asked if the City verified the number of parking spaces available for the site. He also
noted there are 22 students at the facility and asked if they will have clients (for massage, botox
therapy). Mr. Maher is concerned that the neighbors know the extent of this proposal.
Senior Planner Mangum advised there are 35 parking spaces shown (vs. 16 required by code) and
20 students on-site. Ms. Machej stated when 10 students are working on their licensing, they
would be performing services on each other and families. She noted it is training only. A
Physician or RN would be working on the patients. Ms. Machej advised there has never been
parking issues.
• Kathy Cruz, 888 Mason Lane
Ms. Cruz asked/stated:
o if anyone from the City verified the 35 parking spaces. Senior Planner Mangum advised
the site plan indicates such.
o this is in a residential area; don’t know if this is a good fit for a 7-day/week operation
o if there will be a change with the lighting. Ms. Machej stated – no. Mr. Dowd advised –
whatever the code allows.
o how long the course lasts. Ms. Machej advised – it depends (some are seeking 750
credit hours); there are evening and weekend classes. Senior Planner Mangum advised –
there are maximum light levels. He noted lighting cannot spill over beyond 0.1 foot
candles. Mr. Dowd reminded this is currently a manufacturing district.
Chairman Szabo asked Staff to provide the Staff Report.
Issue: The petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to
reclassify the property from the M-2, General Manufacturing Zoning District to the C-3, General Commercial
Zoning District and a Conditional Use Permit under Section 12-7-3-F.3 of the 1998 Des Plaines Zoning
Ordinance, as amended, to authorize the operation of an esthetics and massage therapy school (Commercial
School) in the C-3 District.
Attachment 5 Page 12 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 4
Analysis:
Petitioner Daniel Dowd for The New Age Spa Institute, Inc. 1651 Elk Boulevard,
Des Plaines, IL 60016
Owner Harris Bank of Hinsdale Trust No. L-3923, 1810 Harwood Avenue,
Homewood, IL 60430
PIN 09-21-107-011-0000, 09-21-107-019-0000
Proposed Use Commercial School (Esthetics and Massage School)
Existing Use Office Building
Surrounding Land Use North: Institutional (School)
East: Single-Family Residential
South: Light Industrial
West: Commercial/Commercial Storage
Existing Zoning M-2, General Manufacturing
Surrounding Zoning North: I-1, Institutional
East: R-1, Single-Family Residential
South: M-1, Limited Manufacturing
West: M-2, General Manufacturing
Street Classification The adjacent section of Busse Highway is identified as a collector road
in the Comprehensive Plan.
Comprehensive Plan The Comprehensive Plan recommends Low-Density Mixed Use for this
site.
In reviewing the map amendments and variation requests, staff has considered the following information:
The petitioner, the New Age Spa Institute, has applied for a Map Amendment and Conditional Use Permit to
relocate a Commercial School, esthetics and massage therapy, from a one-story, 3,100 square-foot office
building at 1651 Elk Boulevard to the two-story, approximately 10,000 square-foot building at 1870 Busse
Highway. Conditional Use Permits were granted in 2007 (Case #07-051-CU) and 2010 (Case #10-064-CU)
to authorize the operation of the esthetics school and the addition of massage instruction at the 1651 Elk
Boulevard location within the C-3 Zoning District. Commercial Schools are a conditional use within the C-
3 Zoning District, but are not a permitted use in the M-2 Zoning District. According to Section 12-7-5.A of
the Zoning Ordinance, the purpose of the C-3 General Commercial District is to accommodate a variety of
Attachment 5 Page 13 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 5
businesses in locations to serve the community. The existing building would be in compliance with the C-3
bulk standards.
The New Age Spa Institute, Inc., states in the Plan of Operation that they would offer the classes in the
following area of study:
1. Licensed Esthetician;
2. Licensed Esthetics Instructor;
3. Licensed Nail Technician;
4. Licensed Nail Technology Instructor;
5. Licensed Massage Therapist; and
6. Advanced continuing education courses.
The proposed hours of operation are from 9:00 a.m. to 9:00 p.m. Monday through Thursday, and 9:00 a.m.
to 3:00 p.m. Friday through Sunday. The Institute would have no more than three employees and a maximum
of 20 students at any one time. A clinic would be open to the public on a limited basis for the students to
practice their skills in the areas of esthetics, nail technology, and massage therapy.
This proposed commercial school is required to have one parking space for each employee, (there would be
a maximum of three on site at any one time); one space for each three students (there would be a maximum
of 20 students in school at any one time). Approximately six additional spaces would be required for the
massage and skin care clinic areas. In consideration of the above, it was calculated that approximately 16
parking spaces would be necessary where the petitioner’s site plan shows 35 spaces.
The irregularly shaped approximately 23,454 square foot lot (0.54 acres) is located on the north side of Busse
Highway and has approximately 108 feet of street frontage with one curb cut. The applicant’s request for a
waiver of the traffic study requirement has been granted by the Engineering Division due to a number of
factors, including: the educational facility would generate a small amount of traffic for the context location;
the use is going into an existing building; the zoning parking requirements fall well within the existing
parking lot capacity; Busse Highway has significant excess capacity (3,200 ADT over four travel lanes); and
Miner/Busse is proposed to be signalized within the next couple of years which will ease existing difficult
NB-WB left turns at that intersection.
Standards for a Zoning Map Amendment
To analyze this map amendment request, the standards for amendments contained in Section 12-3-7.E of the
Zoning Ordinance are used. Following is a discussion of those standards:
1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the
Comprehensive Plan.
The 2007 City of Des Plaines Comprehensive Plan recommends Low-Density Mixed Use for this site. The
proposed commercial zoning and use of the site is more similar to the recommended future land use category
and more compatible with the adjacent residential and institutional land uses than a number of uses that could
be located within the existing M-2 Zoning District.
Attachment 5 Page 14 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 6
2. Whether the proposed amendment is compatible with the current conditions and the overall
character of existing developments in the immediate vicinity of the subject property.
The current conditions around the facility include a mix of industrial, commercial, educational, and single-
family residential uses. The proposed commercial school within an existing office building is more
compatible with the adjacent residential and institutional land uses than a number of uses that could be located
within an M-2 Zoning District.
3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and
services available to the subject property.
The public facilities and the public services provided by the City of Des Plaines are expected to be adequate.
If the zoning amendment is approved, no expansion of public facilities or services is anticipated.
4. Whether the proposed amendment will have an adverse effect on the value of properties throughout
the jurisdiction.
The proposed use of the site would change from a commercial office use to a commercial school where
surrounding properties are a mix of residential, commercial, educational, and industrial. The amendment is
not anticipated to have an adverse effect on the property values.
5. Whether the proposed amendment reflects responsible standards for development and growth.
The proposed map amendment to reclassify the property to C-3, General Commercial does not directly reflect
the proposed future land use of the area as Community Commercial, however, the location of the proposed
use could act as a transition between the manufacturing and residential zoning districts and would be similar
to an adjacent educational use.
Conditional Use Findings: As required by Section 12-3-4.E (Standards for Conditional Uses) of the Zoning
Ordinance, the proposed development is reviewed below:
1. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning
district involved:
Comment: A Commercial School is a Conditional Use in the proposed C-3, General Commercial Zoning
District, as specified in Section 12-7-3.K of the 1998 City of Des Plaines Zoning Ordinance, as amended.
2. The proposed Conditional Use is in accordance with the objectives of the City’s Comprehensive
Plan:
Comment: The 2007 Comprehensive Plan recommends low-density mixed-use for the site. The proposed
commercial zoning and use of the site is more similar to the recommended future land use category and more
compatible with the adjacent residential and institutional land uses than a number of uses that could be located
within the existing M-2 Zoning District.
Attachment 5 Page 15 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 7
3. The proposed Conditional Use is designed, constructed, operated and maintained to be harmonious
and appropriate in appearance with the existing or intended character of the general vicinity:
Comment: The proposed Commercial School is located on Busse Highway, a collector road that currently
has an auto-oriented character. The proposed commercial school within an existing office building is more
compatible with the adjacent residential and institutional land uses than a number of uses that could be located
within an M-2 Zoning District.
4. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses:
Comment: None of the functions of the Commercial School are anticipated to be hazardous or disturbing to
the surrounding neighborhood.
5. The proposed Conditional Use is to be served adequately by essential public facilities and services,
such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and
sewer, and schools; or, agencies responsible for establishing the Conditional Use shall provide
adequately any such services:
Comment: After reviewing the petitioner’s plans, the proposed Conditional Use would be served adequately
by essential public facilities and it would not overburden existing public services.
6. The proposed Conditional Use does not create excessive additional requirements at public expense
for public facilities and services and will not be detrimental to the economic well-being of the entire
community:
Comment: The proposed Conditional Use would appear to have adequate public facilities; it would not
create a burden on public facilities nor would it be a detriment to the economic well-being of the community.
7. The proposed Conditional Use does not involve uses, activities, processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property, or the general welfare by
reason of excessive production of traffic, noise, smoke fumes, glare or odors:
Comment: Following review of the petitioner’s operations with the City’s Engineering Division, the proposed
Commercial School is not anticipated to create additional traffic, noise, or odors that could be detrimental to
surrounding land uses.
8. The proposed Conditional Use provides vehicular access to the property designed so that it does not
create an interference with traffic on surrounding public thoroughfares:
Comment: The proposed project would utilize the existing curb cut on Busse Highway for access. Based on
an evaluation of the existing conditions and plans provided, staff does not find any evidence for potential
interference with traffic patterns.
9. The proposed Conditional Use does not result in the destruction, loss, or damage of natural, scenic,
or historic features of major importance:
Attachment 5 Page 16 of 29
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 8
Comment: No significant remodeling or demolition of the existing building is proposed. The proposed plan
would not cause the destruction, loss, or damage of any natural, scenic or historic features of major
importance.
10. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance
specific to the Conditional Use requested:
Comment: It appears that the proposed conditional use complies with all additional regulations within the
Zoning Ordinance.
Recommendation: The Community Development Department recommends approval of the Map
Amendment from M-2 to C-3 and Conditional Use Permit for the establishment of a Commercial School,
based on review of the information presented by the applicant and the findings made above, as specified in
Sections Section 12-3-7.E (Standards for Amendments) and 12-3-4.E (Standards for Conditional Uses) of
the City of Des Plaines Zoning Ordinance, subject to the following condition of approval:
1. Hours of operation shall be limited to 9:00 a.m. to 9:00 p.m.
Planning and Zoning Board Procedure: Under Sections 12-3-7.D (Amendments) and 12-3-4.D
(Conditional Uses) of the Zoning Ordinance the Planning and Zoning Board has the authority to recommend
that the City Council approve, approve subject to conditions, or deny the above-mentioned Map Amendment
and Conditional Use Permit requests for the establishment of a Commercial School. The City Council has
the final authority on the project.
Chairman Szabo asked if the Board has any questions.
Board Member Saletnik reminded the audience that the traffic study was waived due to this being a non-
heavy traffic area. He also noted lighting is regulated by code.
Chairman Szabo advised the property was operating on Elk Boulevard with no parking concerns.
A motion was made by Board Member Saletnik, seconded by Board Member Schell, to recommend
approval to City Council of the MAP changes from the M-2 District to the C-3 District and the
Conditional Use Permit including a condition regarding hours of service.
AYES: Saletnik, Schell, Yi, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
Chairman Szabo advised Petitioner a recommendation will be submitted to City Council.
3. Addresses: 200 W. Jarvis Avenue Case Number: 16-004-V
Attachment 5 Page 17 of 29
1
CITY OF DES PLAINES
ORDINANCE Z - 5 - 16
AN ORDINANCE APPROVING A ZONING MAP
AMENDMENT AND CONDITIONAL USE PERMIT FOR A
COMMERCIAL SCHOOL AT 1870 BUSSE HIGHWAY, DES
PLAINES, ILLINOIS (CASE #16-003-MAP-CU)
WHEREAS, The New Age Spa Institute, Inc (“Petitioner”), is the contract purchaser of
the property commonly known as 1870 Busse Highway, Des Plaines, Illinois ("Subject
Property"); and
WHEREAS, the Subject Property is located in the M-2 General Manufacturing Zoning
District of the City ("M-2 District"); and
WHEREAS, the Petitioner desires to operate a Commercial School on the Subject
Property; and
WHEREAS, pursuant to Section 12-7-4.E of the Des Plaines Zoning Ordinance of 1998,
as amended ("Zoning Ordinance"), Commercial Schools are not permitted within the M-2
District; and
WHEREAS, the Petitioner desires to amend the “Zoning Map of the City of Des Plaines”
(“Zoning Map”) to rezone the Subject Property from the M-2 District to the C-3 District
(“Proposed Map Amendment”); and
WHEREAS, pursuant to Section 12-7-3.F.3 of the Zoning Ordinance, the operation of a
Commercial School is permitted in the C-3 General Commercial District (“C-3 District”) only
with a conditional use permit; and
WHEREAS, pursuant to Sections 12-3-7 and 12-3-4 of the Zoning Ordinance, the
Petitioner filed, with the consent of the owner of the Subject Property, an application to the City
of Des Plaines Department of Community and Economic Development (“Department”) for the
approval of: (i) the Proposed Map Amendment; and (ii) for a conditional use permit to allow the
operation of a Commercial School on the Subject Property (“Conditional Use Permit”); and
WHEREAS, Harris Bank of Hinsdale owns the Subject Property as trustee under Trust
No. L-3923 and has consented to the Petitioner’s application; and
WHEREAS, the Petitioner's application was referred by the Department to the Planning
and Zoning Board of the City of Des Plaines ("PZB") within 15 days after the receipt thereof; and
WHEREAS, within 90 days after the date of the Petitioner's application a public hearing
was held by the PZB on February 23, 2016 pursuant to notice published in the Journal on February
5, 2016; and
Page 18 of 29
2
WHEREAS, notice of the public hearing was mailed to all owners of property located
within 300 feet of the Subject Property; and
WHEREAS, during the public hearing, the PZB heard competent testimony and received
evidence with respect to how the Petitioner intended to satisfy and comply with the applicable
provisions of the Zoning Ordinance. The PZB filed a written report with the City Council on
February 23, 2016, summarizing the testimony and evidence received by the PZB and stating the
PZB's recommendation, by a vote of 4-0, to approve the Proposed Map Amendment and
Conditional Use Permit; and
WHEREAS, the Petitioner made certain representations to the PZB with respect to the
proposed Conditional Use Permit and the Proposed Map Amendment which representations are
hereby found by the City Council to be material and upon which the City Council relies in granting
this request for the Conditional Use Permit and Proposed Map Amendment, subject to certain
terms and conditions; and
WHEREAS, the City Council has considered the written report of the PZB, together with
the applicable standards for conditional use permits and map amendments set forth in the Zoning
Ordinance, and the Community and Economic Development Staff Memorandum dated February
24, 2016, including the attachments and exhibits thereto, and has determined that it is in the best
interest of the City and the public to grant the Petitioner's application in accordance with the
provisions of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting the factual basis for this Ordinance.
SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject
Property is depicted on that certain "Plat of Survey" prepared by MM Surveying Co., Inc.,
consisting of one sheet, and with a latest revision date of dated January 29, 2016, attached to and,
by this reference, made a part of this Ordinance as Exhibit A, and is legally described as follows:
PARCEL 1: THE EAST 64 FEET, AS MEASURED ON THE NORTH LINE
THEREOF, OF THAT PART OF LOT 167 IN TOWN OF RAND IN SECTION
21, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL
MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT A POINT IN
THE WEST LINE OF SAID LOT 167,456.14 FEET SOUTH OF THE
NORTHWEST CORNER THEREOF; THENCE EAST ON A LINE PARALLEL
Page 19 of 29
3
WITH THE NORTH LINE OF SAID LOT 167,240.24 FEET; THENCE SOUTH
PARALLEL WITH THE WEST LINE OF SAID LOT 167,289.30 FEET, MORE
OR LESS, TO AN INTERSECTION WITH THE NORTHEASTERLY LINE OF
BUSSE HIGHWAY; THENCE NORTHWESTERLY ALONG THE
NORTHEASTERLY LINE OF BUSSE HIGHWAY, 301.37 FEET MORE OR
LESS, TO THE WEST LINE OF SAID LOT 167; THENCE NORTH ON THE
WEST LINE OF SAID LOT 167,100 FEET MORE OR LESS TO THE PLACE
OF BEGINNING, IN COOK COUNTY, ILLINOIS.
PARCEL 2: THAT PART OF THE WEST 22 FEET OF LOT 24 IN COUNTY
CLERK’S SUBDIVISION OF UNSUBDIVIDED LANDS IN THE
NORTHWEST QUARTER AND THE WEST HALF OF THE NORTHEAST
QUARTER OF SECTION 21, TOWNSHIP 41 NORTH, RANGE 12, EAST OF
THE THIRD PRINCIPAL MERIDIAN, LYING SOUTH OF THE NORTH 456.14
FEET OF LOT 24 AND NORTH OF THE NORTHERLY LINE OF BUSSE
HIGHWAY, ALSO KNOWN AS THAT PART WHICH LIES SOUTH OF THE
NORTH 456.14 FEET OF LOT 24, IN COUNTY CLERK’S SUBDIVISION OF
UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER AND THE
WEST HALF OF THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP
41 NORTH RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN AND
NORTH OF THE NORTHERLY LINE OF BUSSE HIGHWAY OF A STRIP OF
LAND 22 FEET WIDE WEST OF AND ADJOINING LOTS 20 TO 36, BOTH
INCLUSIVE, AND LOT 39 IN ALBERT E. CLARK’S SUBDIVISION OF THE
EAST 350 FEET OF THE WEST 372 FEET OF LOT 24 IN COUNTY CLERK’S
SUBDIVISION OF UNSUBDIVIDED LANDS IN THE NORTHWEST
QUARTER AND THE WEST HALF OF THE NORTHEAST QUARTER OF
SECTION 21, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD
PRINCIPAL MERIDIAN AND PART OF LOT 169 IN TOWN OF RAND LYING
NORTH OF THE AFORESAID TRACT AND SOUTH OF CENTER OF MINER
STREET, CITY OF DES PLAINES, ALL IN COOK COUNTY, ILLINOIS.
PIN: 09-21-107-011-0000, 09-21-107-019-0000
Commonly known as 1870 Busse Highway, Des Plaines, Illinois.
SECTION 3. APPROVAL OF PROPOSED MAP AMENDMENT. Subject to and
contingent upon the conditions restrictions, limitations, and provisions set forth in Section 5 of
this Ordinance, and pursuant to Section 12-3-7 of the Zoning Ordinance, the City Council has
considered the factors relevant to the approval of map amendments and has determined that the
procedure for the review of map amendments has been followed. The City Council hereby
Page 20 of 29
4
approves the Proposed Map Amendment, and the Zoning Map is hereby amended to rezone the
Subject Property from the M-2 District to the C-3 District.
SECTION 4. CONDITIONAL USE PERMIT. Subject to and contingent upon the
conditions, restrictions, limitations and provisions set forth in Section 5 of this Ordinance, the City
Council hereby grants the Petitioner the Conditional Use Permit to allow the operation of a
Commercial School on the Subject Property. The Conditional Use Permit granted by this
Ordinance is consistent with and equivalent to a "special use" as referenced in Section 11-13-25
of the Illinois Municipal Code, 65 ILCS 5/11-13-25.
SECTION 5. CONDITIONS. The Proposed Map Amendment granted in Section of this
Ordinance and the Conditional Use Permit granted in Section 4 of this Ordinance are expressly
subject to and contingent upon the following conditions, restrictions, limitations, and provisions:
A. Compliance with Plans. The development, use, and maintenance of the Subject
Property shall be in strict compliance with the following plans, except for minor changes and site
work approved by the Director of the Department in accordance with all applicable City codes,
ordinances, and standards, including, without limitation, Sections 3.4-8, "Limitations on
Conditional Uses," and 3.4-9, "Effect of Approval," of the Zoning Ordinance.
1. The site plan prepared by T.A.P. Architects, Ltd., consisting of one sheet, and dated
January 8, 2016, a copy of which is attached to and, by this reference, made a part
of this Ordinance as Exhibit B; and
2. The first and second floor plan prepared by T.A.P. Architects, Ltd., consisting of
one sheet, and dated January 8, 2016, attached to and, by this reference, made a part
of this Ordinance as Exhibit C;
B. Additional Conditions. The development, use, and maintenance of the Subject
Property shall be subject to and contingent upon compliance with the additional condition that the
hours of operation of the Commercial School on the Subject Property shall not begin before 9:00
a.m. or end after 9:00 p.m. on any day.
Page 21 of 29
5
SECTION 6. NONCOMPLIANCE.
A. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses
to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined
not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00)
for each offense. Each and every day that a violation of this Ordinance is allowed to remain in
effect shall constitute a complete and separate offense. In addition, the appropriate authorities of
the City may take such other action as they deem proper to enforce the terms and conditions of
this Ordinance, including, without limitation, an action in equity to compel compliance with its
terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in
addition to the foregoing penalties, to the payment of court costs and reasonable attorneys’ fees.
B. In the event that the Petitioner fails to develop or maintain the Subject Property in
accordance with the plans submitted, the requirements of the Zoning Ordinance, or the conditions
set forth in Section 5 of this Ordinance, the Conditional Use Permit granted in Section 4 of this
Ordinance may be revoked after notice and hearing before the Zoning Administrator of the City,
all in accordance with the procedures set forth in Section 12-4-7 of the Zoning Ordinance. In the
event of revocation, the development and use of the Subject Property will be governed solely by
the regulations of the C-3 District. Further, in the event of such revocation of the Conditional Use
Permit, the City Manager and City's General Counsel are hereby authorized and directed to bring
such zoning enforcement action as may be appropriate under the circumstances. The Petitioner
acknowledges that public notices and hearings have been held with respect to the adoption of this
Ordinance, has considered the possibility of the revocation provided for in this Section, and agrees
not to challenge any such revocation on the grounds of any procedural infirmity or any denial of
Page 22 of 29
6
any procedural right, provided that the notice and hearing required by Section 12-4-7 of the Zoning
Ordinance is provided to the Petitioner.
SECTION 7. EFFECTIVE DATE.
A. This Ordinance shall be in full force and effect only after the occurrence of the
following events:
1. its passage and approval by the City Council in the manner provided by law;
2. its publication in pamphlet form in the manner provided by law;
3. the filing with the City Clerk by the Petitioner of an unconditional agreement and
consent to accept and abide by each and all of the terms, conditions, and limitations
set forth in this Ordinance, and demonstrating the Petitioner's consent to its
recordation. Said unconditional agreement and consent shall be in substantially the
form attached to, and by this reference made a part of, this Ordinance as Exhibit
D; and
4. at the Petitioner's sole cost and expense, the recordation of this Ordinance together
with such exhibits as the City Clerk deems appropriate, with the Office of the Cook
County Recorder.
B. In the event that the Petitioner does not file with the City Clerk a fully executed
copy of the unconditional agreement and consent referenced in Section 7.A.3 of this Ordinance,
within 60 days after the date of passage of this Ordinance by the City Council, the City Council
shall have the right, in its sole discretion, to declare this Ordinance null and void and of no force
or effect.
SECTION 8. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
[SIGNATURE PAGE FOLLOWS]
Page 23 of 29
7
PASSED this _____day of ____________, 2016.
APPROVED this _____ day of ____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT ______
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
______ day of ________________, 2016.
CITY CLERK Peter M. Friedman, General Counsel
I, __________________________, being the owner or other party in interest of the
property legally described within this Ordinance, having read a copy of the Ordinance, do hereby
accept, concur and agree to develop and use the Subject Property in accordance with the terms of
this Ordinance.
Dated:
(Signature)
DP-Ordinance Approving a Map Amendment and Conditional Use Permit (CUP) for a Commercial School at 1870 Busse Highway
#39627309_v2
Page 24 of 29
Exhibit A
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Exhibit B
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2
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Exhibit C
P
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2
7
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11
EXHIBIT D
UNCONDITIONAL AGREEMENT AND CONSENT
TO: The City of Des Plaines, Illinois ("City"):
WHEREAS, The New Age Spa Institute, Inc. (“Petitioner”), applied to the City of Des
Plaines for: (i) a map amendment to rezone that certain property known as 1870 Busse Highway,
Des Plaines, Illinois (“Subject Property”) from the M-2 General Manufacturing District to the C-
3 General Commercial District (“Map Amendment”); and (ii) a conditional use permit to allow
the operation of a Commercial School on the Subject Property ("Conditional Use Permit"); and
WHEREAS, Ordinance No. Z-__-16 adopted by the City Council of the City of Des
Plaines on , 2016 ("Ordinance"), grants approval of the Map Amendment and
the Conditional Use Permit, subject to certain conditions; and
WHEREAS, Harris Bank of Hinsdale owns the Subject Property as trustee under Trust
No. L-3923 and has consented to the Petitioner’s application; and
WHEREAS, Petitioner and Owner desire to evidence to the City their unconditional
agreement and consent to accept and abide by each of the terms, conditions, and limitations set
forth in the Ordinance, and their consent to recording the Ordinance and this Unconditional
Agreement and Consent against the Subject Property;
NOW, THEREFORE, Petitioner and Owner do hereby agree and covenant as
follows:
1. Petitioner and Owner hereby unconditionally agree to accept, consent to and abide
by all of the terms, conditions, restrictions, and provisions of that certain Ordinance
No. Z-___-16, adopted by the City Council on _______________, 2016.
2. Petitioner and Owner acknowledge and agree that the City is not and shall not be,
in any way, liable for any damages or injuries that may be sustained as a result of
the City's review and approval of any plans for the Subject Property, or the issuance
of any permits for the use and development of the Subject Property, and that the
City's review and approval of any such plans and issuance of any such permits does
not, and shall not, in any way, be deemed to insure Petitioner and Owner against
damage or injury of any kind and at any time.
3. Petitioner and Owner acknowledge that the public notices and hearings have been
properly given and held with respect to the adoption of the Ordinance, have
considered the possibility of the revocation provided for in the Ordinance, and agree
not to challenge any such revocation on the grounds of any procedural infirmity or
any denial of any procedural right, provided that the procedures required by Section
12-4-7 of the City's Zoning Ordinance are followed.
Exhibit D Page 28 of 29
12
4. Petitioner and Owner agree to and do hereby hold harmless and indemnify the City,
the City's corporate authorities, and all City elected and appointed officials,
officers, employees, agents, representatives, and attorneys, from any and all claims
that may, at any time, be asserted against any of such parties in connection with (a)
the City's review and approval of any plans and issuance of any permits, (b) the
procedures followed in connection with the adoption of the Ordinance, (c) the
development, construction, maintenance, and use of the Subject Property, and (d)
the performance by Petitioner and Owner of their obligations under this
Unconditional Agreement and Consent.
5. Petitioner and Owner hereby agree to pay all expenses incurred by the City in
defending itself with regard to any and all of the claims mentioned in this
Unconditional Agreement and Consent. These expenses shall include all out-of-
pocket expenses, such as attorneys' and experts' fees, and shall also include the
reasonable value of any services rendered by any employees of the City.
ATTEST: THE NEW AGE SPA INSTITUTE, INC.
By:
SUBSCRIBED and SWORN to
before me this _______ day of
___________________, 2016.
____________________________________
Notary Public
ATTEST: HARRIS BANK OF HINSDALE as
trustee under Trust No. L-3923
By:
SUBSCRIBED and SWORN to
before me this _______ day of
___________________, 2016.
____________________________________
Notary Public
Exhibit D Page 29 of 29
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: March 10, 2016
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
George Sakas, AICP, Director of Community and Economic Development
From: Lauren Pruss, AICP, Economic Development Coordinator
Subject: Amendments to the Des Plaines City Zoning Code’s Commercial and Manufacturing Districts
Use Matrixes and Definitions (Case #15-068-TA) and the Liquor Control Chapter of the City
Code’s Business Regulations (Title 4) to allow Breweries, Brewpubs, and Distilleries.
Citywide.
Issue: The City has received preliminary inquiries for opening microbrewery-type restaurants common in
neighboring communities. Although our zoning ordinance permits brewing operations in our manufacturing
zones, it does not permit small scale brewing within restaurants. It also does not clearly allow the currently
popular situation where a brewery has a restaurant and retail outlet on site within a manufacturing zone.
Eventually a viable establishment will seek to open in Des Plaines and we will need to change our zoning
code adding weeks of delay to their opening. It is clear we must proactively amend our code to permit these
popular and desirable uses.
Analysis: Staff has worked with the City’s legal counsel to develop proposed definitions and locational
restrictions for brewpubs, breweries, and distilleries. The definitions have been written to align with the
Illinois Liquor Control Act which provides for the quantity of alcohol that can be produced on site. Brewpubs
are more limited in their production capacity than breweries and distilleries. The definitions further clarify
that all three uses may also include the accessory uses of tavern, class A restaurant, and retail goods to provide
flexibility supporting the popular trend.
The proposed ordinance accomplishes the following:
•Brewpubs permitted in all of commercial zones except the C-1. C-1 zones are small neighborhood
convenience uses. Brewpubs are treated as class A restaurants and similar to taverns recognizing that
brewpubs are comparable in operation and traffic characteristics.
•Breweries and Distilleries would be permitted in the M-2 and M-3 zones, but conditional in the M-1
Limited Manufacturing Zone. M-1 districts adjoin residential neighborhoods where these larger-scale
activities might have a negative impact.
•Our liquor control code accommodates licenses for these uses, but the proposed definition
amendments make issuance clear and coordinated with the zoning code. All three uses, brewpubs,
breweries and distilleries will be expressly restricted from obtaining a 4:00 a.m. liquor license.
MEMORANDUM
Page 1 of 17
Recommendation: At its February 23, 2016 meeting the Planning and Zoning Board unanimously
recommended (7-0) that the City Council approve the above-mentioned Text Amendment to the Zoning
Ordinance (Title 12).
The Community and Economic Development Committee at the March 21, 2016 Committee of the Whole
Meeting is the first public consideration of Title 4 amendments regarding the liquor control regulations. CED
and legal staff propose these amendments based on research of surrounding jurisdictions and considering the
City’s existing land use and liquor control policies.
I recommend adoption of both the Zoning Code and Liquor Code amendment ordinances.
Attachments:
Attachment 1: Letter from the Planning and Zoning Board to the Mayor
Attachment 2: February 23, 2016 Draft Planning and Zoning Board Meeting Minutes including the staff
report.
Exhibits:
Exhibit A: An Ordinance Amending the Des Plaines City Code and the Zoning Ordinance of 1988 Regarding
Breweries, Brewpubs, and Distilleries
Exhibit B: An Ordinance Amending the City Code Relating to the Sale of Liquor by Brewpubs, Breweries,
and Distilleries
Page 2 of 17
Community & Economic Development
1420 Miner Street, Des Plaines, IL 60016
P: 847.391.5380 | W: desplaines.org
February 23, 2016
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
Subject: Zoning Board of Appeals, Citywide Text Amendment, Case # 15-068-TA
RE: Amendments to the Commercial and Manufacturing Districts Use Matrixes, Off Street Parking
and Loading Facilities, and Definitions of Title 12 of the Des Plaines City Code to address
Breweries, Brewpubs, and Distilleries.
Honorable Mayor and Members of the Des Plaines City Council:
The Zoning Board of Appeals met on February 23, 2016 to consider the above petition. The Planning and
Zoning Board submits the following:
1. The Community and Economic Development Department presented the pertinent facts and
recommended approval of the requested Variations.
2.No members of the public spoke regarding the proposal.
3.The Planning and Zoning Board recommended (4-0) that the City Council approve the proposed zoning
text amendments regarding breweries, brewpubs and distilleries.
Respectfully submitted,
James Szabo,
Des Plaines Planning and Zoning Board, Chairman
cc: City Officials
Aldermen
File
Page 3 of 17Attachment 1 Page 3 of 17
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 11
A motion was made by Board Member Saletnik, seconded by Board Member Schell, to approve the
setback variation as requested.
AYES: Saletnik, Schell, Yi, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
4.Addresses: Citywide Case Number: 15-068-TA
City initiated Text Amendments are proposed to the Commercial and Manufacturing Districts Use Matrixes
(Tables 12-7-3.K and 12-7-4.K), Off Street Parking and Loading Facilities (Section 12-9-7), and
Definitions (Section 12-13-3), of Title 12 of the Des Plaines City Code (the City of Des Plaines 1998
Zoning Ordinance, as amended,) to address Breweries, Brewpubs, and Distilleries.
Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016
Senior Planner Mangum explained the existing Districts and noted current trends regarding local brewing,
etc. He noted parking, definitions of Brewpubs, and Distilleries would be included. Senior Planner
Mangum stated Breweries and Distilleries would be allowed in the M-2 and M-3 Districts with a
Conditional Use requirement in the M-1 District. He discussed public tours, number of gallons, etc.
Brewpubs would be permitted in most Commercial Districts similar to Taverns and Class A Restaurants.
Senior Planner Mangum advised no one has requested to build as of yet, however, it is a good time to
contemplate amendments now.
The Staff Report is as follows:
Issue: This is a City-initiated petition for Text Amendments to the City of Des Plaines 1998 Zoning
Ordinance, as amended, involving various Articles to specifically allow Brewpubs, Breweries, and
Distilleries within the Zoning Ordinance.
Analysis:
General Information
Petitioner City of Des Plaines, Community and Economic Development
Department1420 Miner Street, Des Plaines, IL 60016
Address Citywide
Case Number 15-068-TA
Page 4 of 17Attachment 2 Page 4 of 17
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 12
Background Information
The applicant, the City of Des Plaines, and the property owner, Rosemont Park District, request approval to
reclassify the zoning of the property at the Northeast Corner of Higgins Road and Orchard Place to the C-3,
General Commercial District, and resubdivide the property into three parcels of land. The purpose of the request
is to facilitate the transfer of the majority of the property from the Rosemont Park District to the City of Des
Plaines. In addition, the request will allow proposed Lot 3, which accommodates the existing Billboard on the
site, to be retained by the Rosemont Park District, and permit the Billboard to remain on the site. The creation of
Lot 3 will also require the approval of a variance of the requirement that a lot front upon a dedicated, public street.
The southern portion of the property is currently within the R-1, Single-Family Residential Zoning District while
the northern portion of the site is zoned C-2, Limited Office Commercial. The approximately 3.55 acre property,
comprised of eight PINs, is located East of Orchard Place, South of I-90, North of Higgins Road and West of the
Canadian National Railroad Tracks with 354.49 feet of frontage on Higgins Road and 708.44 feet of frontage on
Orchard Place. Higgins-Willow Creek bisects the property and a portion of the property on either side of the
creek is located within the Floodway.
The property was acquired by the Park District in 1999 and 2002. The majority of the property was rezoned from
the C-2, Limited Office Commercial District to the R-1 Zoning District in 2005 (Ordinance Z-11-05, Zoning
Case# 05-024-A). A Billboard that is located at the northern portion of Parcel A is scheduled to be removed due
to I-90, Jane Addams roadway construction by the Illinois Tollway Authority. A recently approved Text
Amendment to the Zoning Ordinance (Ordinance Z-15-15, Zoning Case #15-006-TA) allows such impacted
nonconforming Billboard signs to be relocated within 500-feet of the original sign location within one-year,
subject to location requirements in Table 11.6.B of the Zoning Ordinance, including that Billboards must be
located a minimum of 300-feet from a residential property line.
According to Section 7.5-1 of the Zoning Ordinance, the purpose of the C-3 District is to accommodate a variety
of businesses in locations to serve the community of Des Plaines.
To properly evaluate the text amendment requests, the standards below, which are contained in Section 3.7-5 of
the Zoning Ordinance, must be employed. Following is a discussion of those standards:
A. Whether the proposed amendments are consistent with the goals, objectives and policies contained in
the Comprehensive Plan:
Comment: The City of Des Plaines Comprehensive Plan, adopted by the City Council in 2007, does not address
these changes in detail.
B. Whether the proposed amendments are compatible with the current conditions and the overall
character of existing developments in the immediate area:
Page 5 of 17Attachment 2 Page 5 of 17
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 13
Comment: The proposed amendments to the Zoning Ordinance restate and clarify existing regulations within
the Zoning Ordinance. Staff does not believe there are significant changes in the substance of policies or
regulations proposed.
C. Whether the amendments are appropriate considering the adequacy of public facilities and services
available to the property:
Comment: The proposed amendments are not anticipated to have a significant effect on public facilities or
services.
D. Whether the proposed amendments will have an adverse effect on the value of properties throughout
the jurisdiction:
Co mme nt: The majority of the proposed amendments are not substantive in nature and should not have
an adverse effect on the value of properties.
E. Whether the proposed amendments reflects responsible standards for development and growth:
Comment: This zoning text amendments do not appear to directly conflict with the City’s Comprehensive Plan,
the official policy guide to future land use, development, and conservation amendments would not appear to be
in conflict with responsible standards for development and growth. The proposed amendments are part of
Recommendation: Based on the above analysis, the Community and Economic Development Department
recommends approval of proposed text amendments.
Plan Commission Procedure: Under Section 3.7-4 of the Zoning Ordinance (Amendments) the Plan
Commission may vote to recommend approval, approval with modifications, or disapproval. The City Council
has the final authority on Amendments to the Zoning Ordinance.
Board Member Schell stated Tasting Rooms would be included.
Chairman Szabo asked if there are establishments that make hard liquor. Board Member Schell stated there
is one in Evanston.
Senior Planner Mangum advised this amendment would allow Distilleries with an accessory tavern or
restaurant (retail goods, etc.).
Board Member Saletnik shared he wonders what precipitated this. He advised he supports this wholeheartedly
as it would promote a vibrant downtown, etc. Director Sakas stated there were some initial requests (though
the Code wasn’t amended yet); the conversation is being started now. Board Member Saletnik reminded it is
sad that the downtown area never got off the ground. He suggested this is a good way to open the door/lay
the groundwork. He suggested perhaps a small Distillery could be available in an Entertainment District.
Page 6 of 17Attachment 2 Page 6 of 17
Case #16-003-MAP-CU-1870 Busse Highway-MAP Amendment &
Conditional Use Permit
Case #16-004-V-200 W. Jarvis-Variation Request
Case #15-068-TA-Citywide-Zoning Ordinance Text Amendments
February 23, 2016
Page 14
Director Sakas informed there are Tasting Rooms for flavoring vodka, etc. Chairman Szabo asked if that
would be a Special or Conditional Use Permit. Director Sakas advised that hasn’t arisen as of yet.
A motion was made by Board Member Schell, seconded by Board Member Saletnik, to recommend
approval of the Text Amendment to City Council to include Breweries, Brewpubs, and Distilleries as
presented.
AYES: Schell, Saletnik, Yi, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
OLD BUSINESS
There was no Old Business.
ADJOURNMENT
A motion was made by Board Member Saletnik, seconded by Board Member Schell, to adjourn the
meeting at 8 p.m. On a voice vote, the motion carried unanimously.
Sincerely,
Gale Cerabona
Recording Secretary
cc: City Officials, Aldermen, Zoning Board of Appeals, Petitioners
Page 7 of 17Attachment 2 Page 7 of 17
1
CITY OF DES PLAINES
ORDINANCE Z - 6 - 16
AN ORDINANCE AMENDING THE TEXT OF THE CITY
ZONING ORDINANCE REGARDING BREWPUBS,
BREWERIES, AND DISTILLERIES.
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, the "Des Plaines Zoning Ordinance of 1998," as amended ("Zoning
Ordinance"), is codified as Title 12 of the City Code of the City of Des Plaines, as amended; and
WHEREAS, Sections 12-7-3 and 12-7-4 of the Zoning Ordinance set forth the land uses
that are permitted within the City’s commercial and manufacturing zoning districts, respectively
(“Land Use Regulations”); and
WHEREAS, Section 12-9-7 of the Zoning Ordinance establishes the number of off-street
parking spaces that must be provided by various types of land uses located within the City (“Off
Street Parking Regulations”); and
WHEREAS, Section 12-13-3 of the Zoning Ordinance defines certain terms used
throughout the Zoning Ordinance (“Definitions”); and
WHEREAS, the City desires to amend the Land Use Regulations, the Off Street Parking
Regulations, and the Definitions to permit: (i) the operation of taverns and restaurants with
accessory breweries within the commercial zoning districts of the City; and (ii) the operation of
breweries and distilleries with accessory taverns, restaurants, and retail stores within the
manufacturing districts of the City (collectively, "Text Amendments"); and
WHEREAS, a public hearing by the Planning and Zoning Board (“PZB”) to consider the
Text Amendments was duly advertised in the Journal on ______________, and held on February
23, 2016; and
WHEREAS, the PZB voted to recommend approval of the Text Amendments by a vote of
seven to zero, which recommendation the PZB forwarded in writing to the City Council on
February 23, 2016; and
WHEREAS, the City Council has considered the factors set forth in Section 12-3-7.E,
titled "Standards for Amendments," of the Zoning Ordinance; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
adopt the Text Amendments as set forth in this Ordinance;
Page 8 of 17Exhibit A Page 8 of 17
2
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof.
SECTION 2. FINDING OF COMPLIANCE. The City Council finds that consideration
of the Text Amendment has complied with the provisions of Section 12-3-7 of the Zoning
Ordinance.
SECTION 3. COMMERCIAL DISTRICT REGULATIONS. The City Council
amends Section 12-7-3, titled “Commercial District Regulations,” of Chapter 7, titled "Districts,"
of the Zoning Ordinance to read as follows:
“12-7-3: COMMERCIAL DISTRICTS REGULATIONS:
* * *
K. Commercial Use Matrix:
TABLE 3
COMMERCIAL DISTRICTS USE MATRIX
P = Permitted use
C = Conditional use permit required
Uses C-
1
C-2 C-
3
C-
4
C-
5
C-
6
C-7
* * *
Brewpub P6 P P P P P6
Brewery
* * *
Distillery
* * *
Restaurant
Class A CP6 P P P P P
Class B P P P P6
* * *
Notes:
1. Reserved.
2. When an accessory use only.
Page 9 of 17Exhibit A Page 9 of 17
3
3. When above the first floor only.
4. On sites of 20,000 square feet or more.
5. On sites of 25,000 square feet or more. For proposed sites of less than
25,000 square feet but more than 22,000 square feet, the city council may
consider additional factors, including, but not limited to, traffic, economic
and other conditions of the area, or proposed business and site plan issues
in considering whether to grant a conditional use for a used car business of
less than 25,000 square feet but more than 22,000 square feet.
6. When incorporated within, or accessory to, an office/hotel use.
7. Where the dry cleaning establishment has a floor area greater than 1,500
square feet.
8. Where the dwelling unit is located on the same lot of record as, and
subordinate to, the childcare center and the childcare center proprietor
resides in the dwelling unit.
9. When located south of Touhy Avenue.
10. Except on Miner Street, Ellinwood Street or Lee Street.
11. Outdoor kennels are not allowed.
12. Outdoor runs are allowed.
13. When an accessory use to a financial institution.”
SECTION 4. MANUFACTURING DISTRICT REGULATIONS. The City Council
amends Section 12-7-4, titled “Manufacturing District Regulations,” of Chapter 7, titled
"Districts," of the Zoning Ordinance to read as follows:
“12-7-4: MANUFACTURING DISTRICTS REGULATIONS
K. Commercial Use Matrix:
TABLE 5
MANUFACTURING DISTRICTS USE MATRIX
P = Permitted use
C = Conditional use permit required
Uses M-1 M-2 M-3
* * *
Brewpub
Brewery C P P
* * *
Distillery C P P
* * *
Notes:
1. All domestic pet services shall be at least 300 feet from any residential
dwelling.
Page 10 of 17Exhibit A Page 10 of 17
4
2. Outdoor kennels are not allowed.
3. Outdoor runs are allowed.”
SECTION 5. OFF STREET PARKING REQUIREMENTS. The City Council amends
Section 12-9-7, titled “Off Street Parking Requirements,” of Chapter 9, titled “Off Street Parking
and Loading Facilities,” of the Zoning Ordinance to read as follows:
“12-9-7: OFF STREET PARKING REQUIREMENTS:
The parking and loading requirements applicable in each district are set forth
below:
* * *
Commercial
Uses
* * *
Brewpubs
When Class
A
Restaurant
Is Principal
Use
1 space for every 100 square
feet of net floor area
devoted to class A
restaurant use, or 1 space
for every 4 seats located
within the floor area
devoted to class A
restaurant use, whichever is
greater; plus 1 space for
every 3 employees; plus 1
space for every 1,000
square feet of gross floor
area designated for
brewery use.
When
Tavern Is
Principal
Use
1 space for every 150 square
feet of net floor area
devoted to tavern use; plus
1 space for every 3
employees; plus 1 space for
every 1,000 square feet of
gross floor area designated
for brewery use.
* * *
Page 11 of 17Exhibit A Page 11 of 17
5
Industrial Uses
Breweries 1 space for every 1,000
square feet of gross floor
area.
Breweries
with
Accessory
Tavern
1 space for every 1,000
square feet of gross floor
area, plus 1 space for every
150 square feet of net floor
area designated for
accessory use.
Breweries
with
Accessory
Class A
Restaurant
1 space for every 1,000
square feet of gross floor
area, plus 1 space for every
100 square feet of net floor
area designated for
accessory use, or 1 space for
every 4 seats, whichever is
greater, plus 1 space for
every 3 employees.
Distilleries 1 space for every 1,000
square feet of gross floor
area.
Distilleries
with
Accessory
Tavern
1 space for every 1,000
square feet of gross floor
area, plus 1 space for every
150 square feet of net floor
area designated for
accessory use.
Distilleries
with
Accessory
Class A
Restaurant
1 space for every 1,000
square feet of gross floor
area, plus 1 space for every
100 square feet of net floor
area designated for
accessory use, or 1 space for
every 4 seats, whichever is
greater, plus 1 space for
every 3 employees.
* * *
”
Page 12 of 17Exhibit A Page 12 of 17
6
SECTION 6. DEFINITION OF TERMS. The City Council hereby amends Section
12-13-3, titled “Definition of Terms,” of Chapter 13, titled “Definitions,” of the Zoning Ordinance
to read as follows:
“12-13-3: DEFINITION OF TERMS:
For the purposes of this title, the following terms shall have the following
meanings:
* * *
BREWERY: Any class of brewer or craft brewer licensed to manufacture beer
under the Illinois Liquor Control Act of 1934, 235 ILCS 5/1 et seq. When a
brewery is the principal use, it may include one or more of the following uses
as accessory uses: (1) a tavern; (2) a class A restaurant; and (3) an
establishment that sells at retail goods, products, and merchandise related to
marketing or promoting the brewery or its accessory uses.
BREWPUB: A class A restaurant or tavern that includes a brewery as an
accessory use and that satisfies the definition of “brew pub” set forth in the
Illinois Liquor Control Act of 1934, 235 ILCS 5/1 et seq. A brewpub may also
include, as an accessory use, an establishment that sells at retail goods,
products, and merchandise related to marketing or promoting the brewpub.
* * *
DISTILLERY: Any class of distiller or craft distiller licensed to manufacture
spirits by distillation under the Illinois Liquor Control Act of 1934, 235 ILCS
5/1 et seq. When a distillery is the principal use, it may include one or more of
the following accessory uses: (1) a tavern; (2) a class A restaurant; and (3) an
establishment that sells at retail goods, products, and merchandise related to
marketing or promoting the distillery or its accessory uses.
* * *”
SECTION 7. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 8. EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage, approval and publication in pamphlet form according to law.
Page 13 of 17Exhibit A
7
PASSED this day of , 2016
APPROVED this day of , 2016
VOTE: Ayes Nays Absent
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
____ day of _______________, 2016
CITY CLERK Peter M. Friedman, General Counsel
[NOTE: Deleted Language is Struck Through. New Language is Bolded and Double Underlined.]
#39722270_v1
Page 14 of 17Exhibit A
1
CITY OF DES PLAINES
ORDINANCE M - 11 - 16
AN ORDINANCE AMENDING THE CITY CODE
RELATING TO THE SALE OF LIQUOR BY BREWPUBS,
BREWERIES, AND DISTILLERIES
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, Chapter 4 of Title 4 of the City Code of the City of Des Plaines, as amended,
regulates the sale of alcoholic liquors within the City and prohibits the service of alcohol without
a license issued by the City (“Liquor Control Regulations”); and
WHEREAS, the City desires to amend the Liquor Control Regulations to permit the sale
of alcoholic beverages by brewpubs and breweries and distilleries with accessory taverns and
restaurants; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend the Liquor Control Regulations as set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Ordinance as the findings of the City Council.
SECTION 2: DEFINITIONS. Section 2, titled "Definitions," of Chapter 4, titled
"Liquor Control," of Title 5, titled "Business Regulations," of the City Code is amended to read as
follows:
"4-4-2: DEFINITIONS:
A. The words and phrases defined in 235 Illinois Compiled Statutes 5/1-3, as
amended (liquor control act of 1934), are hereby made a part of this chapter.
B. “Brewery” means any class of brewer or craft brewer licensed to
manufacture beer under the Illinois Liquor Control Act of 1934, 235 ILCS
5/1 et seq. When a brewery is the principal use, it may include a tavern or
a class A restaurant, as those terms are defined in Section 12-13-3 of this
Code, as accessory uses. A brewery with an accessory tavern is eligible to
obtain the following classes of liquor licenses authorizing the sale of
alcoholic liquor by the tavern, provided that the tavern complies with the
applicable requirements set forth in Section 4-4-4 of this Code: class A, class
AB, class F, and class H. A brewery with an accessory class A restaurant is
Page 15 of 17Exhibit B
2
eligible to obtain the following classes of liquor licenses authorizing the sale
of alcoholic liquor by the class A restaurant, provided that the class A
restaurant complies with the applicable requirements set forth in Section
4-4-4 of this Code: class E, class F, and class H. A brewery is not eligible to
obtain a class J license under any circumstance.
C. “Brewpub” means a tavern or class A restaurant, as those terms are defined
in Section 12-3-3 of this Code, that includes a brewery as an accessory use
and that satisfies the definition of “brew pub” set forth in the Illinois Liquor
Control Act of 1934, 235 ILCS 5/1 et seq. When a tavern is the principal
use, a brewpub is eligible to obtain the following classes of liquor licenses
authorizing the sale of alcoholic liquor by the tavern, provided that the
tavern complies with the applicable requirements set forth in Section 4-4-4
of this Code: class A, class AB, class F, and class H. When a class A
restaurant is the principal use, a brewpub is eligible to obtain the following
classes of liquor licenses authorizing the sale of alcoholic liquor by the class
A restaurant, provided that the class A restaurant complies with the
applicable requirements set forth in Section 4-4-4 of this Code: class E, class
F, and class H. A brewpub is not eligible to obtain a class J license under
any circumstance.
D. "Coffee shop" means a place of business that: 1) is registered in accordance with
chapter 1 of this title; 2) opens to the public for business each day not later than
seven o'clock (7:00) A.M. and remains open to the public for business
continuously for not less than ten (10) hours; and 3) is engaged in the primary
business of the sale, over a counter located at the point of sale where customers
place orders, of: a) coffee, tea, coffee based beverages, tea based beverages, and
other beverages prepared on the premises for consumption on or off the premises
where served; and b) food items, including baked goods, sandwiches, and salads,
primarily prepared off premises for consumption on or off the premises where
served. The sale or service of alcoholic liquor at any coffee shop located within
the city is prohibited except pursuant to a class P coffee shop license. No coffee
shop located within the city is eligible for any class of liquor license other than
a class P coffee shop license.
E. “Distillery” means any class of distiller or craft distiller licensed to
manufacture spirits by distillation under the Illinois Liquor Control Act of
1934, 235 ILCS 5/1 et seq. When a distillery is the principal use, it may
include a tavern or a class A restaurant, as those terms are defined in
Section 12-13-3 of this Code, as accessory uses. A distillery with an
accessory tavern is eligible to obtain the following classes of liquor licenses
authorizing the sale of alcoholic liquor by the tavern, provided that the
tavern complies with the applicable requirements set forth in Section 4-4-4
of this Code: class A, class AB, class F, and class H. A distillery with an
accessory class A restaurant is eligible to obtain the following classes of
liquor licenses authorizing the sale of alcoholic liquor by the class A
Page 16 of 17Exhibit B
3
restaurant, provided that the class A restaurant complies with the
applicable requirements set forth in Section 4-4-4 of this Code: class E, class
F, and class H. A distillery is not eligible to obtain a class J license under
any circumstance.”
SECTION 3: SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 4: EFFECTIVE DATE. This Ordinance shall be in full force and effect
from and after its passage, approval, and publication in pamphlet form according to law.
PASSED this _____day of ____________, 2016.
APPROVED this _____ day of ____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT ______
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
______ day of ________________, 2016.
CITY CLERK Peter M. Friedman, General Counsel
[NOTE: Deleted language is struck through; inserted language is bold and double underlined.]
#39721875_v1
Page 17 of 17Exhibit B
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: March 10, 2016
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
George Sakas, AICP, Director of Community and Economic Development
From: Lauren Pruss, AICP, Economic Development Coordinator
Subject: Amendment to the Definition for Class K Governmental Facilities License of Title 4,
Chapter 4, Section 4
Issue: The Des Plaines Park District has requested approval to sell alcoholic beverages at their Lake Park
facility during the normal hours of operation from 7:00 a.m. through dusk. The current definition restricts
sales to prearranged events which include food service.
Analysis: Staff has determined that any prearranged events selling alcoholic beverages sponsored by the Des
Plaines Park District would be regulated by the provisions of a Class D Special Occasion License. To permit
the Park District’s request, a minor amendment is proposed to the definition of a Class K Governmental
Facilities License. The amendment will remove the language restricting the Class K license to special events.
Recommendation: I recommend that the City Council approve M-10-16, which will allow for the future
approval of a Class K liquor license for alcohol consumption at Lake Park.
Exhibits:
Exhibit A: Ordinance M-10-16 Amending the City Code Relating to Liquor Licenses Issued to Units of
Local Government
MEMORANDUM
Page 1 of 4
1
CITY OF DES PLAINES
ORDINANCE M - 10 - 16
AN ORDINANCE AMENDING THE CITY CODE
RELATING TO LIQUOR LICENSES ISSUED TO UNITS OF
LOCAL GOVERNMENT
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, Chapter 4 of Title 4 of the City Code of the City of Des Plaines, as amended
("City Code"), regulates the sale of alcoholic liquors within the City and prohibits the service of
alcohol without a license issued by the City; and
WHEREAS, Section 4-4-4 of the City Code establishes certain license classifications for
the service of liquor within the City; and
WHEREAS, pursuant to Section 4-4-4 of the City Code, a unit of local government may
obtain a Class K liquor license to sell alcohol at special events, subject to certain conditions and
restrictions (“Class K Regulations”); and
WHEREAS, the City desires to amend Section 4-4-4 of the City Code to update the Class
K Regulations and permit the sale of alcoholic beverages by units of local government, whether
or not a special event is held; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend Section 4-4-4 of the City Code as set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Ordinance as the findings of the City Council.
SECTION 2: CLASS K GOVERNMENTAL FACILITIES LICENSE. Section 4,
titled "Classification of Licenses; Description," of Chapter 4, titled "Liquor Control," of Title 5,
titled "Business Regulations," of the City Code is amended to read as follows:
"4-4-4: CLASSIFICATION OF LICENSES; DESCRIPTION:
The city’s classes of liquor licenses are as follows:
* * *
Page 2 of 4Exhibit A
2
CLASS K GOVERNMENTAL FACILITIES LICENSE: This license may be
granted to a municipal corporation, unit of local government, school district or
special district (the "governmental body") and shall authorize the sale of alcoholic
liquor for consumption in buildings owned or leased by such governmental body
(the "facility"), subject to the applicable provisions of this Section 4-4-4. The A
class K license shall permit the sale of alcoholic liquor during prearranged
events for consumption on the premises of the facility identified in the liquor
license and only when which include the service of food food service is available.
A representative or employee of the governmental body must be
present throughout every such event on the licensed premises at all times that
alcoholic liquor is served in accordance with Section 4-4-10 of this Code. A
quarterly report of preceding events shall be submitted to the local liquor control
commissioner within fifteen (15) days of the end of each calendar quarter. The
quarterly report shall be signed by an authorized official of the governmental body
and shall include the date and time of each event at which liquor was sold, the
number of guests present and the nature, sponsor and caterer of the event.
A. No such facility shall have a cocktail lounge or other similar area devoted
primarily to the service and consumption of alcoholic liquor only, and it
shall be unlawful to sell alcoholic liquor of any kind for carryout
consumption off such premises.
B. For purposes of the application required by section 4-4-7 of this chapter, the
applicant shall be the governmental body. The application shall state the
office address of the applicant, the names and residence addresses of all
members of the governing board, and the names and residence addresses of
the officers or employees who are authorized to be present at all events on
the licensed premises. Subsections 4-4-7A2, A3, A7, A8 and A9 of this
chapter shall not apply to class K licenses, but shall apply to class K -
subsidiary licenses.
C. The provisions of this chapter shall apply to class K licenses insofar as they
may be applicable to a governmental body.
* * *”
[Inserted text is bold and double-underlined; deleted text is struck through.]
SECTION 3: SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
Page 3 of 4Exhibit A
3
SECTION 4: EFFECTIVE DATE. This Ordinance shall be in full force and effect
from and after its passage, approval, and publication in pamphlet form according to law.
PASSED this _____day of ____________, 2016.
APPROVED this _____ day of ____________, 2016.
VOTE: AYES _____ NAYS _____ ABSENT ______
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
______ day of ________________, 2016.
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Amending Section 4-4-4 of the City Code to Amend the Definition of Class K Government Facilities Liquor License
#39719545_v2
Page 4 of 4Exhibit A
Office of General Counsel
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: February 29, 2016
To: Mayor, Aldermen, and City Clerk
City Manager
From: Peter Friedman, General Counsel
Subject: Ordinance on Elected Official Salaries
Issue: Pursuant to the "Local Government Officer Compensation Act" (“Compensation Act”),
the compensation of elected officers of local governments (including home rule governments)
"shall be fixed at least 180 days before the beginning of the terms of the officers whose
compensation is to be fixed." 50 ILCS 145/2. Pursuant to Division 50 (titled “Compensation”) of
Article 3.1 of the Illinois Municipal Code, members of the City Council and the City Clerk “shall
receive the salary and other compensation that is fixed by ordinance.” 65 ILCS 5/3.1-50-5 and 3.1-
50-10.
Analysis: During their respective terms of office members of the City Council and the City Clerk
(“Elected Officials”), and their respective qualified family members, may receive health, dental,
and life insurance coverage benefits by participating in the health, dental, and life insurance
programs that the City makes available to City employees. For participating Elected Officials and
qualified family members, the City pays premiums for the applicable health, dental, and life
insurance program consistent with the payments made for such programs on behalf of City
employees (“Insurance Benefits"). Neither the Insurance Benefits nor participation in the City’s
health, dental, and life insurance plans is intended to be provided to former elected officials. The
Insurance Benefits have been provided to Elected Officials for over 30 years.
Recommendation: If the City Council desires to maintain the provision of Insurance Benefits for
Election Officials, we recommend that the City Council adopt the attached Ordinance.
Attachments:
Ordinance M-9-16
MEMORANDUM
1
Page 1 of 3
PF
CITY OF DES PLAINES
ORDINANCE M - 9 - 16
AN ORDINANCE AMENDING SECTION 5 OF CHAPTER 7
OF TITLE 1 OF THE CITY CODE REGARDING ELECTED
OFFICIAL SALARIES AND COMPENSATION
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, Section 1-7-5 of the City Code of the City of Des Plaines, as amended ("City
Code"), sets the salaries and compensation of the Mayor, the Aldermen, and the City Clerk
(collectively "Elected Officials"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend Section 1-7-5 of the City Code as set forth in this Ordinance to further codify the long-
standing provision of health, dental, and life insurance benefits as part of the salaries and
compensation of the Elected Officials;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Ordinance as the findings of the City Council.
SECTION 2: ELECTION OFFICIAL SALARIES AND COMPENSATION.
Section 5, titled "Official Salaries," of Chapter 7, titled "City Officials," of Title 1, titled
"Administrative," of the City Code is hereby amended by adding a new Subsection D to Section
5, which new Subsection D shall be as follows:
"1-7-5: OFFICIAL SALARIES:
* * * *
D. Additional Compensation: The Mayor and Aldermen and City Clerk shall,
during their respective terms of office, be eligible to participate, along with
their families, in the health, dental, and life insurance programs offered to
all City employees. For any such participant, the City will pay premiums
for the applicable health, dental, and life insurance program consistent with
the payments made by the City on behalf of City employees for such
program, and any such participant shall be required to pay premium costs,
deductibles, co-pays, co-insurance, and charges in excess of applicable
coverage limitations that are in effect from time-to-time during the term of
their participation in the programs as provided to all City employees.”
1
Page 2 of 3
SECTION 3: EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage, approval and publication in pamphlet form according to law.
[Note: Deleted language is Struck Through. New Language is Bolded and Double Underlined.]
PASSED this _____ day of _________________, 2016.
APPROVED this _____ day of ___________________, 2016.
VOTE: AYES ______ NAYS ______ ABSENT ______
MAYOR
ATTEST:
_______________________________
CITY CLERK
Published in pamphlet form this Approved as to form:
____ day of ____________, 2016.
________________________________
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Amending Section 1-7-5 of the City Code Regarding Election Official Salaries and Compensation
#39507709_v2
2
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