03/07/2016
Monday, March 7, 2016
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PRESENTATION
UPDATE ON ADRIAN’S LEGO PROJECT
AD HOC COMMITTEE ON BRANDING & MARKETING UPDATE
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
OPEN SOLE BID RECEIVED FOR THE BARRACUDA
BACKUP SERVER RECEIVED ON 2/18/2016
OPEN SOLE BID RECEIVED FOR STREETLIGHT REPAIR
AND UTILITY LOCATES RECEIVED ON 2/4/2016
ALDERMEN ANNOUNCEMENTS
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CONSENT AGENDA:
1. Approve Change Orders with MWH Americas, Inc., 175 West Jackson Boulevard, Suite 1900, Chicago, IL in
the Amounts of $28,040 and $18,800 Related to Design Modifications to the Northwest Water Commission
Alternative Water Supply Project. Budgeted Funds – CIP Water-Sewer Fund/Professional Services.
1a. RESOLUTION R-41-16/Change Order to Task Order No. 4 for Northwest Water Commission Alternative
Water Supply Project
1b. RESOLUTION R-51-16/Change Order to Task Order No. 6 for Northwest Water Commission Alternative
Water Supply Project
2. Approve Purchase of Ammunition for the Police Department via Illinois State Bid from Ray O’Herron’s Co.
Inc. and Kiesler Police Supply, Inc. in a Not-to-Exceed Amount of $50,000. Budgeted Funds – Police
Department Support Services/Supplies for Police Range
2a. RESOLUTION R-42-16/Purchase of Ammunition for Police Department
3. Approve Purchase of Ballistic Vests via Illinois State Bid from Uniform Den East, 5802 N. 2nd Street, Loves
Park, IL in an Amount Not-to-Exceed $31,960.00 to be Paid from Asset Forfeiture Funds at No Cost to the
City
3a. RESOLUTION R-44-16/Purchase of Ballistic Vests
4. Approve Labor Installation Costs for Transfer and New Equipment for Nine (9) Replacement Squad Vehicles
for the Police Department from Sole Source Provider Havey Communications, 28835 Herky Drive, #117,
Lake Bluff, IL 60044 in an Amount Not-to-Exceed $40,510.00. Budgeted Funds – Police Department
Equipment Replacement Fund and Asset Forfeiture Funds.
4a. RESOLUTION R-45-16/Equipment Outfitting for 9 Replacement Police Squad Vehicles
5. Award Bid for the 2016-17 Purchase of Unleaded Gasoline and Diesel Fuel to Petroleum Traders Corporation,
7120 Point Inverness Way, Fort Wayne, IN per Unit Prices Su bmitted in a Not-to-Exceed Amount of
$431,000 for Gasoline and $178,200 for Diesel. Budgeted Funds – General Vehicle
Maintenance/Water/Sewer/Gasoline and General Vehicle Maintenance/Water/Sewer/Diesel
5a. RESOLUTION R-46-16/Bid Award for Unleaded Gasoline and Diesel Fuel
6. Award Bid for the Nimble Storage Hard Drive to the Burwood Group, Inc., 125 S. Wacker Drive, Chicago, IL
in a Not-to-Exceed Amount of $67,897.63. Budgeted Funds – IT Replacement/Computer Hardware Account.
6a. RESOLUTION R-48-16/Bid Award for Nimble Storage Hard Drive
7. Award Bid for 2016 Parkway Restoration Services to Second Lowest Bidder, TNT Landscape Construction,
Inc., 847 S. Randall Road, Elgin, IL in the Amount of $36,437.50. Budgeted Funds – R&M Water
Distribution and General Fund/Miscellaneous Contractual Services.
7a. RESOLUTION R-49-16/Bid Award for 2016 Parkway Restoration Services
8. Award Bid for the 2015 CIP, Contract B – Algonquin Road Sanitary Sewer Diversion Project Alternate #1 to
John Neri Construction, Inc., 770 Factory Road, Addison, IL 60101 in the Amount of $4,827,722.50.
Budgeted Funds – Capital Projects.
8a. RESOLUTION R-52-16/Bid Award for 2015 CIP, Contract B – Algonquin Road Sanitary Sewer Diversion
Project Alternate #1
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9. Approve Task Order No. 2 with Ayres Associates, Inc., 5201 East Terrace Drive, Suite 200, Madison, WI in
the Amount of $43,779.00 for Aerial Photography and Mapping. Budgeted Funds – General Fund –
Geographic Information Systems.
9a. RESOLUTION R-53-16/Approval of Task Order No. 2 for Aerial Photography and Mapping
10. Approve Furnishing and Installation Costs of Laserfiche Avante Software by the City’s Sole Value Added
Reseller TKB Associates, Inc., 9459 Enterprise Drive, Mokena, IL in a Not -to-Exceed Amount of $35,935.00.
Budgeted Funds – IT Replacement/Computer Software.
10a. RESOLUTION R-54-16/Laserfiche Avante Software
11. Authorize City Clerk to Advertise for Bid Contractual Street Crack Sealing for 2016
12. Authorize City Clerk to Advertise for Bid Two (2) Replacement F-450 Trucks Utilized for Hauling and Snow
and Ice Control Operations within the Public Works and Engineering Department
13. Authorize City Clerk to Advertise for Bid the Purchase of an Ambulance for the Fire Department . Budgeted
Funds – Fire Equipment Replacement Fund.
14. Authorize City Clerk to Advertise for Bid the Replacement of the Public Works Sewer Televising Truck
15. SECOND READING – ORDINANCE M-6-16/2016 Appropriation Ordinance
16. SECOND READING – ORDINANCE M-7-16/Approve Text Amendments to Chapter 8 of the Des Plaines
City Code Regarding Portable Storage Containers and Related Uses
17. Minutes/Regular Meeting – February 16, 2016
END OF CONSENT AGENDA
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION – Alderman Don Smith, Chair
a. Warrant Register in the Amount of $5,341,823.65 – RESOLUTION R-50-16
2. COMMUNITY SERVICES – Alderman Malcolm Chester, Chair
a. Discussion of the Impact of State Funding Reductions on Local Service Agencies
3. PUBLIC SAFETY – Alderman Dick Sayad, Chair
a. Amendment to Title 3, “Municipal Departments”, Chapter 3, “Fire Department”, Section 8B, “Fire and
Ambulance Service”, “Ambulance Fee” of the Des Plaines City Code Regarding the Increase of
Ambulance Transport Fees – ORDINANCE M-8-16
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER “NEW BUSINESS”
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UNFINISHED BUSINESS
1. SECOND READING – ORDINANCE M-2-16/Approve Amendment to Title 15 of the Des Plaines
City Code Regarding Motor Fuel Tax to Include the Category of Compressed Natural Gas (CNG)
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-50-16/Warrant Register in the amount of $5,341,823.65
2. a. n/a
3. a. ORDINANCE M-8-16/Approve Amendment to Title 3, “Municipal Departments”, Chapter 3, “Fire
Department”, Section 8B, “Fire and Ambulance Service”, “Ambulance Fee” of the Des Plaines City
Code Regarding the Increase of Ambulance Transport Fees
4. a. ORDINANCE M-9-16/Approve Ordinance Amending Section 5 of Chapter 7 of Title 1 of the City
Code Regarding Elected Official Salaries and Compensation
MANAGER’S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the
meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these
persons.