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DES PLAINES
ILLINOIS
Cite Council Agenda
Monday, October 21, 2013
Executive Session — 6:00 p.m.
Regular Session — 7:00 p.m.
Room 102
CALL TO ORDER
EXECUTIVE SESSION
PERSONNEL
PENDING LITIGATION
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PRESENTATION
DEPUTY SECRETARY OF STATE TOM BENIGNO — NEW DRIVER SERVICES FACILITY
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
EXECUTIVE SESSION ACTION (if reported out)
PERSONNEL
PENDING LITIGATION
DRAFT`. 10/15/2013 4:31 PM
Monday, October 21, 2013 City of Des Plaines City Council Agenda rage 12
CONSENT AGENDA:
1. Minutes/Regular Meeting — September 16, 2013
2. Minutes/Executive Session — September 16, 2013
3. Minutes/Special Meeting (Budget) — October 2, 2013
4. Minutes/Special Meeting (Budget) — October 9, 2013
5. Extension of Conditional Use Permit for an Office Building located at 2514 Ballard Road, Case #12 -047 -CU
5a. ORDINANCE Z-24-13/Conditional Use Permit Extension for 2514 Ballard Road
6. Approve Purchase of Nine (9) Datalux Tracer Computers and Accessories for the Police Department from
Future Link, 164 East Chicago Street, Elgin, Illinois in the Not -to -Exceed Amount of $45,000. Source of
Funding — Budgeted Equipment Replacement Funds (PDERF).
6a. RESOLUTION R-158-13/Police Department Purchase of 9 Datalux Tracer Computers
7. Approve Purchase of Patrol Vehicle Equipment and Associated Labor Costs for the 10 Ford Police Interceptor
Sport Utility Vehicles from Havey Communications, 28835 Herky Drive, #117, Lake Bluff, Illinois in a Not -
to -Exceed Amount of $84,580. Source of Funding — Budgeted Police Department Equipment Replacement
Fund (PDERF).
7a. RESOLUTION R-159-13/Police Department Purchase of Patrol Vehicle Equipment
8. Approve Purchase of Seven (7) Noptic Thermal Imaging Camera Systems for the Ford Police Interceptor
Sport Utility Vehicles from Sole Source Provider Autolilv, 420 South Fairview Avenue, Goleta, CA 93110 in
an Amount Not -to -Exceed $25,970. Source of Funding — Budgeted Police Department Asset Forfeiture Funds
8a. RESOLUTION R-160-13/Police Department Purchase of 7 Noptic Thermal Imaging Camera Systems
9. Approve Letter of Intent with the Illinois Department of Transportation for the Reconstruction and
Jurisdictional Transfer of Des Plaines River Road between Rand Road and Touhy Avenue in Two Parts and
Allow the City to Let Both Contracts and Oversee Construction
9a. RESOLUTION R-161-13/Letter of Intent with IDOT for River Road Buildout
10. Waive the Right of First Refusal for Surplus Equipment from the Des Plaines Public Library
10a. RESOLUTION R-162-13/Right of First Refusal for DPPL Surplus Equipment (August 2013)
11. Approve a Resolution Authorizing a Month -to -Month Extension of an Agreement with Fox Valley Fire and
Safety, 2730 Pinnacle Drive, Elgin, Illinois for the Provision of Fire Alarm and Burglar Alarm Services
1 la. RESOLUTION R-171-13/Fox Valley Fire & Safety Month -to -Month Extension of Agreement
12. Accept Public Improvements for Jan Mastela Subdivision at 1820 Webster Lane and 1829 Plainfield Drive
12a. RESOLUTION R-165-13/Jan Mastela Subdivision Public Improvements
13. Approve Agreement with Braniff Communications, Inc. for the Replacement of Outdoor Warning Siren
Number 5 and Pole at 195 West Oakton in a Not -to -Exceed Amount of $22,165
13a. RESOLUTION R-166-13/Braniff Communications, Inc. - Replacement of Outdoor Siren #5
DRAFT: 10/15/2013 4:31 PM
Monday, October 21, 2013 City of Des Plaines City Council Agenda P a 2 e 1 3
14. Award Bid of the 2013 CIP Contract D - Rear Yard Drainage Improvements, to the Lowest Responsible
Bidder, Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL 60120, in the Amount of $588,270.00.
Source of Funding — Budgeted Capital Projects Funds.
14a. RESOLUTION R-167-13/Bid Award - 2013 CIP Contract D - Rear Yard Drainage Improvements
15. Enter into a Master Contract with Haeger Engineering, 1304 N. Plum Grove Road, Schaumburg, Illinois
60173 and Accept the Lowest Proposal in the Amount of $23,271.05 for the 2014 Topographic Survey and
Drafting Services. Source of Funding — Budgeted Capital Projects Funds.
15a. RESOLUTION R-168-13/Haeger Engineering - Master Contract and 2014 Topographic Survey and Drafting
Services
16. Approve Revised Agreement with Pentegra Systems for the Purchase and Installation of Audio -Video
Equipment in the Council Chambers at a Total Cost of $114,599.00. Source of Funding — General Fund,
Public Works, Streets & Grounds Maintenance, Repair & Maintenance Buildings — City Hall
16a. RESOLUTION R-172-13/Revised Agreement with Pentegra for Council Chambers Replacement Video and
Audio Systems
17. SECOND READING — ORDINANCE M-24-13/Approve Ordinance Amending Chapter 8 of Title 1 of the
City of Des Plaines City Code and Adjusting Compensation for Certain Non -Union Personnel
18. SECOND READING — ORDINANCE M-25-13/Approve Parking Pad Variation for 2268 South River Road,
Case #13 -052 -PP
19. SECOND READING — ORDINANCE Z-25-13/Approve Variation for an Oversized Accessory Structure at
553 Webford Avenue, Case #13-040-V
20. SECOND READING — ORDINANCE Z-26-13/Approve Conditional Use Permit for a Trade Contractor
Operation at 1645 Elk Boulevard, Case #13 -042 -CU
END OF CONSENT AGENDA
DRAFT: 10/15/2013 4:31 PM
Monday, October 21, 2013 City of Des Plaines City Council Agenda P a g e 1 4
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION — Alderman Dick Sayad, Chair
a. Warrant Register in the Amount of $4,485,804.53 — RESOLUTION R-169-13
2. COMMUNITY DEVELOPMENT — Alderman Mark Walsten, Chair
a. Conditional Use Permit for Parking Pad at 1569 Sherman, Case #13 -055 -PP — ORDINANCE M-27-13
3. ENGINEERING — Alderman Mike Charewicz, Chair
a. Authorize the Removal of the Sunset Clause from the Additional $0.02 Motor Fuel Local Option Gas
Tax (Ordinance M-48-09) which Expires on December 31, 2013 — ORDINANCE M-28-13
b. Authorize the Removal of the Sunset Clause from the $0.33 Storm Sewer Fee (Ordinance M-47-09)
which Expires on December 31, 2013 — ORDINANCE M-29-13
4. PUBLIC SAFETY — Alderman Patricia Haugeberg, Chair
a. 5 -Year Service Agreement with Emergency Communications Network, LLC, 9 Sunshine Boulevard,
Ormond Beach, FL 32174, for the CodeRED Mass Notification System at an Annual Cost of $13,500
— RE SOLUTION R-164-13
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
NOVEMBER 4, 2013 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO
TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY
THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS"
UNFINISHED BUSINESS
1. Approve Minutes of the Regular Portion of the September 3, 2013 City Council Meeting (Tabled from
10/7/2013 City Council Meeting)
2. SECOND READING — ORDINANCE M-23-13/Approval of Amended Responsible Bidder Ordinance
3. Approve the Purchase of One (1) Replacement Ford Interceptor Utility Vehicle through the Northwest
Municipal Conference Suburban Purchasing Cooperative from Currie Motors, 9423 West Lincoln Highway,
Frankfort, Illinois in the Amount of $26,962 — Budgeted Funds — Equipment Replacement Fund — Fire
Equipment Replacement (Tabled from 9/16/2013 and 10/7/2013 City Council Meetings) — RESOLUTION
R-145-13
DRAFT: 10/15/2013 4:31 PM
Monday, October 21, 2013 City of Des Plaines City Council Agenda P a Q e 5
NEW BUSINESS
1. a. RESOLUTION R-169-13/Warrant Register in the Amount of $4,485,804.53
2. a. ORDINANCE M-27-13/Approve Conditional Use Permit for Parking Pad at 1569 Sherman, Case #13 -055 -PP
3. a. ORDINANCE M-28-13/Approve Removal of Sunset Clause from Local Option Gas Tax
b. ORDINANCE M-29-13/Approve Removal of Sunset Clause from Storm Sewer Fee
4. a. RESOLUTION R-164-13/Approve Five -Year Service Agreement for CodeRED Mass Notification System
5. a. RESOLUTION R-170-13/Approve Letter of Agreement for Lobbyist Services with Government Consulting
Services of Illinois, LLC for the Period from October 16, 2013 through June 30, 2014
MANAGER'S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.
DRAFT: 10/15/2013 4:31 PM