03/02/2015CITY OF
e al* ,a)
DES PLAINES l
ILLINOIS
City Council Agenda
Monday, March 29 2015
Regular Session — 7:00 p.m.
Room 102
CALL TO
R
E
11
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PRESENTATION - FORMAL PROMOTION, POLICE DEPARTMENT
DETECTIVE SERGEANT SEAN FLANAGAN TO
COMMANDER, PATROL OPERATIONS
SWEARING-IN CEREMONY - NEW POLICE OFFICER
ALEX DUNN, PATROLMAN
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
2/24/2015 9:42 AM
Monday, March 2, 2015
City of Des Plaines City Council Agenda Page 12
CONSENT AGENDA:
1. Minutes/Regular Meeting — February 2, 2015
2. Authorize the Disposal of Obsolete City Vehicles and Equipment via Obenauf Auction Service, Inc., 810
Magna Drive, Round Lake, IL 60073
2a. ORDINANCE M-6-15/Disposal of Obsolete City Vehicles via Auction
3. Authorize Right of First Refusal - Surplus Property from the Library (outdated computer equipment)
3a. RESOLUTION R-42-15/Right of First Refusal - Surplus Property from Library
4. Approve Purchase of a 6 -Ton Asphalt Hot Box Trailer through the National Joint Powers Alliance Contract
#113012-FRM from Falcon Asphalt Repair Equipment in the Amount of $52,571. Budgeted Funds — General
Equipment.
4a. RESOLUTION R -43 -15/6 -Ton Asphalt Hot Box Trailer Purchase
5. Award Bid for the 2015 Purchase of Unleaded Gasoline and Diesel Fuel to Gas Depot Oil Company, 8700 N.
Waukegan Road, Suite 200, Morton Grove, IL 60053 in the Total Amounts of $431,000 and $178,200,
Respectively. Budgeted Funds — General/Vehicle Maintenance, Water, Sewer
5a. RESOLUTION R-44-15/Bid Award for 2015 Purchase of Gasoline and Diesel Fuel
6. Approve Task Order #1 with Ayres Associates, Inc., 5201 East Terrace Drive, Suite 200, Madison, WI 53718
in the Amount of $74,472.00 for Aerial Photography. Also Approve Master Contract for Professional
Services. Budgeted Funds — Geographic Information Systems
6a. RESOLUTION R-45-15/Approve Ayres Associates Task Order #1 for Aerial Photography and Approve
Master Contract
7. Approve Central Road Bike Shoulders Local Agency Agreement for Federal Participation with IDOT (City's
share of construction cost of $309,569) and Execute Construction Engineering Services Agreement for Federal
Participation with Christopher B. Burke Engineering, Ltd., 9575 W. Higgins Road, Suite 600, Rosemont, IL as
the Construction Engineering Consultant in a Not -to -Exceed Amount of $80,800 with IDOT Reimbursement
of $64,640
7a. RESOLUTION R-46-15/Central Road Bike Shoulders Local Agency Agreement
8. Appropriate Funding for Temporary Staffing Services on an As -Needed Basis in a Not -to -Exceed Amount of
$25,000 for 2015 in Conjunction with Staffing Services Agreement Previously Approved in 2014
8a. RESOLUTION R-49-15/2015 Funding Appropriation for Temporary Staffing Services
9. Authorize City Clerk to Bid Hot Mix Asphalt Unit Prices for 2015
10. Authorize City Clerk to Advertise for Bid Four (4) Service Pumps for the Central Road Pump Station and One
(1) Transfer Pump for the Holy Family Elevated Tank
11. Authorize the City Clerk to Advertise for Bid a Generator and Automatic Transfer Switch (ATS) System for
the Central Road Pump Station
12. SECOND READING — ORDINANCE M-5-15/2015 Appropriation Ordinance
END OF CONSENT AGENDA
Monday, March 2, 2015
City of Des Plaines City Council Agenda Page 13
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION — Alderman Dick Sayad, Chair
a. Warrant Register in the Amount of $3,431,261.90 — RESOLUTION R-47-15
b. Approval of the Third Millennium Associates (TMA) Vehicle Sticker Application Fulfillment Service
and On-line Payment Contract — RESOLUTION R-48-15
2. COMMUNITY DEVELOPMENT — Alderman Mark Walsten, Chair
a. Map Amendment from C-5 to R-4, 751 Graceland Avenue, Case #15 -001 -MAP —
ORDINANCE Z-9-15
b. Conditional Use and Major Variations for Convenience Mart Fueling Station, 1605 S. Des Plaines
River Road, Case #15 -002 -CU -V — ORDINANCE Z-10-15
c. Discussion of Event Coordinator Options
d. Discussion of Alternative Fuel and Committee Recommendation for a CNG Pilot Program
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER "NEW BUSINESS"
UNFINISHED BUSINESS
1. RESOLUTION R-33-15/Award Bid for Plumbing Maintenance and Repair Services on an As -Needed Basis
to Core Mechanical, Inc., 2650 W. Montrose Avenue, Chicago, Illinois 60618 for a 3 -Year Contract per the
Submitted Yearly Labor Rate with the Total Not -to -Exceed $15,000 Annually. Budgeted Funds — Facilities &
Grounds/Repair and Maintenance Account (deferred from February 17, 2015 City Council Meeting)
NEW W BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-47-15/Warrant Register in the Amount of $3,431,261.90
b. RESOLUTION R-48-15/Approve Third Millennium Associates (TMA) Vehicle Sticker Application
Fulfillment Service and On-line Payment Contract
2. a. ORDINANCE Z-9-15/Approve Map Amendment from C-5 to R-4, 751 Graceland Avenue, Case #15 -001 -
MAP
b. ORDINANCE Z-10-15/Approve Conditional Use and Major Variations for Convenience Mart Fueling
Station, 1605 S. Des Plaines River Road, Case #15 -002 -CU -V
Monday, March 2, 2015 City of Des Plaines City Council Agenda Page 14
MANAGER'S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.