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01/04/2016'► DEs ILLINOIS CITY COUNCIL AGENDA Monday, January 4, 2016 Closed Session — 6:00 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER CLOSED SESSION SETTING A PRICE FOR THE SALE OR LEASE OF PROPERTY PURCHASE OF PROPERTY COLLECTIVE BARGAINING REVIEW OF CLOSED SESSION MINUTES REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PRESENTATION STATE SENATOR JOHN MULROE (10TH DISTRICT) CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS MONDAY, JANUARY 4, 2016 CITY OF DES PLAINES CITY COUNCIL AGENDA 1 2 CONSENT AGENDA: 1. Minutes/Regular Meeting — December 7, 2015 2. Minutes/Closed Session — December 21, 2015 3. Minutes/Regular Meeting — December 21, 2015 4. Award Bid for the Installation of Security Camera System to Lowest Responsible Bidder, Precision Control Systems of Chicago, Inc., 1980 University Lane, Lisle, IL, in an Amount Not -to -Exceed $98,313.40. Budgeted Funds — IT Replacement/Computer Hardware Account and Police Department Asset Forfeiture Fund. 4a. RESOLUTION R-1-16/Bid Award for Security Camera System 5. Approve Third -Year Expenditure of Parkway Maintenance Contract with Trees "R" Us, Inc., P.O. Box 6014, Wauconda, IL in the Amount of $400,000. Budgeted Funds — Street Maintenance/Tree Maintenance 5a. RESOLUTION R-3-16/Parkway Maintenance Contract 6. Approve Second -Year Expenditure of Custodial Services Contract with ABC Commercial Maintenance Services, Inc., in the Amount of $58,500 and Change Order #1 in the Amount of $3,240. Budgeted Funds — Facilities & Grounds Maintenance/Custodial Services and TIF #1 Downtown/Other Services/Custodial Services 6a. RESOLUTION R-4-16/Custodial Services Contract 7. Approve Contract with Municipal GIS Partners, Inc., 701 Lee Street, Des Plaines, IL for Geographical Information System (GIS) Staffing and Services in an Amount Not -to -Exceed $189,398.20. Budgeted Funds — General Funds. 7a. RESOLUTION R-5-16/GIS Staffing and Services Contract 8. Approve Purchase of 5.11 Responder High -Visibility Jackets for Fire Department from Low -Quote Vendor, On Time Embroidery, Inc., 2201 Lively Boulevard, Elk Grove Village, IL in the Amount of $251.13 per Jacket for a Total Cost of $22,351. Source of Funding — Fire Department Donation Escrow Fund. 8a. RESOLUTION R-7-16/Purchase of Hi -Vis Jackets for Fire Department 9. Approve Promotional Testing Expenditures in order to Establish a List for the Rank of Fire Lieutenant within the Fire Department to be provided by Industrial Organizational Solutions, Inc., 1127 S. Mannheim Road, Westchester, IL at a Cost of $29,715. Budgeted Funds — Fire & Police Commission/Promotional Exams 9a. RESOLUTION R-8-16/Promotional Testing Expenditures — Fire Department 10. Approve Execution of Local Public Agency Agreement for Federal Participation with IDOT for the Rand Road Sidepath Project with a Local Match Not -to -Exceed $31,670.00 and the Execution of the Preliminary Engineering Services Agreement for Federal Participation with Civiltech Engineering, Inc. to Serve as the Engineering Consultant 10a. RESOLUTION R-10-16/Rand Road Sidepath Project Agreements 11. Authorize City Clerk to Advertise for Bid the Nimble Storage Drive, which Provides for Additional Hard Drive Storage for Storing City Documents 12. Authorize City Clerk to Advertise for Bid a Barracuda Backup Appliance, which Provides for Data Backup MONDAY. JANUARY 4, 2016 CITY OF DES PLAINES CITY COUNCIL AGENDA PAGE 13 13. Authorize City Clerk to Advertise for Bid the O'Hare Lake Pumping Station Improvement Project END OF CONSENT AGENDA COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Don Smith, Chair a. Warrant Register in the Amount of $4,863,518.18 — RESOLUTION R-11-16 2. PUBLIC SAFETY — Alderman Dick Sayad, Chair a. Updates to Automatic Mutual Aid Agreements between Fire Department and Neighboring Jurisdictions — RESOLUTION R-12-16 b. Application for a Grant to Fund Replacement of Fire Department's Self -Contained Breathing Apparatus — RESOLUTION R-13-16 c. Purchase of Uniforms to Initiate a Quartermaster System for Uniforms in the Fire Department — RESOLUTION R-9-16 d. Intergovernmental Hold Harmless Agreements for Borrowing and Loaning of Fire Department Emergency Response Vehicles with the Arlington Heights and Niles Fire Departments RESOLUTION R-6-16 e. Advertisements for Bid a Fire Engine/Triple-Combination Pumper IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-11-16/Warrant Register in the amount of $4,863,518.18 2. a. RESOLUTION R-12-16/Approve Updates to Automatic Mutual Aid Agreements between Fire Department and Neighboring Jurisdictions b. RESOLUTION R-13-16/Approve Application for Grant to Fund Replacement of the Fire Department's Self - Contained Breathing Apparatus c. RESOLUTION R-9-16/Fire Department Uniforms Purchase to Initiate a Quartermaster System for Uniforms d. RESOLUTION R-6-16/Approve Hold Harmless Agreements with Arlington Heights and Niles e. Authorize City Clerk to Advertise for Bid a Fire Engine/Triple-Combination Pumper MONDAY, JANUARY 4, 2016 CITY OF DES PLAINES CITY COUNCIL AGENDA J' 6 L / 4 MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons.