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// an of
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DES PLAINES /
ILLINOIS
City Council Agenda
Monday, December 20, 2010
Executive Session — 6:00 p.m.
Regular Session — 7:00 p.m.
Room 102
CALL TO ORDER
EXECUTIVE SESSION (to be sent under separate cover)
PENDING LITIGATION
PERSONNEL
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
CITIZEN PARTICIPATION
(matters not on the Agenda)
ALDERMEN ANNOUNCEMENTS
EXECUTIVE SESSION (if reported out)
PENDING LITIGATION
PERSONNEL
DRAFT: 12/14/2010 1:52 PM
}
Monday, December 20, 2010
City of Des Plaines City Council Agenda Page 12
CONSENT AGENDA:
1. Minutes/Regular Meeting — December 6, 2010
2. Minutes/Executive Session — December 6, 2010
3. Amend Automated Traffic Law Enforcement System (Red Light Ordinance) in Order to Comply with Illinois
State Statutes Regarding Officer Review of Infractions
3a. ORDINANCE M-62-10/Red Light Ordinance Amendment
3b. ORDINANCE M-63-10/Administrative Hearings Program Amendment
4. Amend Chapter 4-4-19, Section A of Liquor Ordinance
4a. ORDINANCE M-64-10/Liquor Ordinance Amendment
5. Concur with Recommendation of Board of Fire & Police Commissioners and Approve Changes to the Rules
and Regulations of the Board regarding the 2010 Entrance and Promotional Examination Processes
(recommended by Fire Chief)
5a. FIRST READING ORDINANCE M-65-10/Amend Rules & Regulations, Fire & Police Commission
5b. FIRST READING ORDINANCE M-66-10/Add Paragraph G to 2-6-4, Rules & Regulations, Fire & Police
Commission
6. Accept Proposal for Construction Engineering Services for Recovery Work Related to Des Plaines River Road
Reconstruction
6a. RESOLUTION R-168-10/Construction Engineering Services Proposal — Des Plaines River Road
7. Approve Purchase of Net Motion Mobility XE Software from Insight Public Sector for $18,473.55 (funded by
Asset Forfeiture Funds)
7a. RESOLUTION R-169-10/Purchase of Net Motion from Insight Public Sector
8. Award Bid for HVAC Maintenance to Bedco, Inc., 322 North Wolf Road, Mt. Prospect, Illinois
8a. RESOLUTION R-170-10/HVAC Maintenance Bid Award
9. Acceptance of Public Improvements and Reduction in the Letter of Credit for Concord Commons II PUD
9a. RESOLUTION R-171-10/Public Improvements and Reduction in LOC for Concord Commons II PUD
10. Approve Commission Appointment from December 6, 2010 to the Economic Development Commission of
Randall Rapp (Term to expire 4/30/12)
11. SECOND READING - M-61-10/Double Fees Plus 1% Penalty for Work Started Without a Permit
END OF CONSENT AGENDA
444
Y Monday, December 20, 2010
City of Des Plaines City Council Agenda P a 2 e 13
COMMISSION RE -APPOINTMENTS:
Presented for your consideration - NO ACTION REQUIRED
YOUTH COMMISSION
Robert Neil — Term to Expire 12/01/13
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION — Alderman Jean Higgason, Chair
a. Warrant Register in the amount of $3,769,292.52 — RESOLUTION R-172-10
b. ERP Software Purchase — RESOLUTION R-175-10
2. PUBLIC WORKS — Alderman Jim Brookman, Chair
a. HVAC Performance Contract — RESOLUTION R-173-10
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE JANUARY
3, 2011 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON
ANY OF THESE ITEMS THIS EVENING. THEY MUST BE REPORTED OUT BY THE COMMITTEE
CHAIRMAN UNDER "NEW BUSINESS"
UNFINISHED BUSINESS
1. SECOND READING - ORDINANCE M-60-10/Waiver of Certain Permit Fees for Non-profit Entities
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-172-10/Warrant Register
b. RESOLUTION R-175-10/ERP Software Purchase
2. a. RESOLUTION R-173-10/HVAC Performance Contract
MANAGER'S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act. requests that persons with disabilities. who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.
Consent Agenda Item #1
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN T11E ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, DECEMBER 6, 2010
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Martin J. Moylan at 6:00 p.m. in the Eleanor
Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday,
December 6, 2010.
ROLL CALL:
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Higgason, Brookman, Walsten, Wilson, and Argus. Alderman Bogusz arrived
at 6:10 p.m.
Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief
Prandini, Fire Chief Wax, Director of Human Resources Earl, Director of Public Works and
Engineering Oakley, Director of Information Technology Ducbncr, and City Attorney Wiltsc.
EXECUTIVE Moved by Robinson, seconded by Argus, to go into Executive Session to
SESSION: discuss Pending Litigation, Personnel and Setting Price for Sale or Lease of
Real Property. Motion passed unanimously.
The City Council recessed at 6:06 p.m.
The City Council reconvened at 7:05 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Bogusz, Higgason, Brookman, Walstcn, Wilson, and Argus.
PRAYER AND The opening prayer was given by The Reverend Valentin Popovici of the
PLEDGE: Romanian Baptist Church, followed by the Pledge of Allegiance to the Flag.
WELCOME: Mayor Moylan welcomed members of Boy Scout Troop 160 and Cub Scout
Pack 46 who attended the City Council meeting as part of their ongoing
community support and other badge requirements.
PROCLAMATION: Mayor Moylan presented a Proclamation to Police Chief Prandin proclaiming
December, 2010 as Drunk and Drugged Driving (3D) Prevention Month.
PUBLIC MINUTES OF THE PUBLIC HEARING HELD IN THE
HEARING/2009 ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS~
CDBG CAPER DES PLAINES CIVIC CENTER, MONDAY, DECEMBER
REPORT: 6, 2010
Mayor Moylan called the Public Hearing to order at 7:15 p.m. The Public
Hearing was being held pursuant to legal notice to give citizens the opportunity
to comment on the City's Consolidated Annual Performance & Evaluation
Report (CAPER) for Program Year 2009-10, detailing the City's use of
Community Development Block Grant (CDBG) Funds, beginning OctoberA4-
1,
Page 2 of 12 12/6/10
2009 and ending September 30, 2010.
DISCUSSION: Associate Planner Yu presented the Program Year 2009 Consolidated Annual
Performance & Evaluation Report (CAPER) which indicates how the public
service, housing and public facility programs performed in respect to the goals
established in the PY2009 Annual Action Plan. Social demographic data is
also illustrated to ensure that the Community Development Block Grant
(CDBG) program is efficiently working for residents most in need. Staff
recommends that it be adopted by the City Council after the public hearing to
be submitted to HUD by December 30, 2010.
There will be final action on this matter under Items 9 and 9a on the Consent
Agenda later in the evening.
There were no comments or questions from the aldermen or residents.
The Public Hearing was adjourned at 7:17 p.m.
The City Council reconvened at 7:18 p.m.
CITIZEN Dr. M. McKiernan, 1920 Andy Lane, addressed the City Council regarding the
PART.: traffic light to be installed at Lee and Perry Streets; no light at the corner of Lee
and Forest (Aldi Grocery Store) which causes a problem with a left turn; she
brought this up to the City Council in the past; it should be looked into; increase
in traffic at Maple and Touhy; requested that the red light timing be reduced.
Director of Public Works and Engineering Oakley responded that the traffic
signal is under the jurisdiction of IDOT. Mayor Moylan stated that staff would
look into the traffic issue.
CONSENT
AGENDA:
Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that
he attended an event at the library regarding people falling down and getting
hurt; avoid alcohol intake which can cause a fall; be careful when walking.
Motion by Higgason, seconded by Haugeberg, to establish the Consent Agenda.
Voice Vote — All Ayes. Motion declared carried.
Motion by Higgason, seconded by Walsten, to approve Consent Agenda. Upon
roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Higgason,
Brookman, Walsten, Wilson, Argus
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
The minutes were approved; Staff recommendations and requests were approved;
Ordinances M-41-10, M-42-10, M-43-10, M-44-10, M-45-10, M-46-10, M-47-10,
M-48-10, M-49-10, M-50-10, M-51-10, M-52-10, M-53-10, M-54-10, M-55-10,
M-56-10, M-57-10, M-58-10, Z-26-10, Z-27-10, and Resolutions R-159-10, R-160-
10, R-161-10, R-163-10, and R-165-10 were adopted.
t
MINUTES:
Consent
Agenda
PRICE
ADJUSTMENT/
MICROSOFT
AGR.:
Consent
Agenda
Resolution
R-159-10
ADDENDUM #1/
COST SHARING
AGR./3000
DES PLAINES
RIVER RD.:
Consent
Agenda
Resolution
R-160-10
CONTRACT
AMENDMENT #1/
3000
DES PLAINES
RIVER RD.:
Consent
Agenda
Resolution
R-166-10
Page 3 of 12 12/6/10
Moved by Higgason, seconded by Walsten, to approve minutes of the Regular
Meeting of the City Council held November 15, 2010, as published. Motion
declared carried as approved unanimously undcr Consent Agcnda.
Moved by Higgason, seconded by Walsten, to approve minutes of the Executive
Session of the City Council held November 15, 2010. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to concur with Staff
recommendation to approve the revised pricing for the 3 -year Microsoft
Enterprise Agreement at a cost not to exceed $137,460.90; and further
recommend to adopt Resolution R-159-10, A RESOLUTION AMENDING
THE PAY SCHEDULE FOR THE MICROSOFT VOLUME LICENSING
ENTERPRISE ENROLLMENT AGREEMENT BETWEEN MICROSOFT
LICENSING, GP AND THE CITY OF DES PLAINES FOR DESKTOP
SOFTWARE AND LICENSES. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to concur with Staff
recommendation to approve the amendment to the cost sharing agreement with
Midwest Gaming & Entertainment LLC, 900 North Michigan Avenue, Suite
1900, Chicago, IL 60611 in the amount of $878,759.92 with $603, 170.18 being
due upon execution of the amended agreement; the $275,589.74 will be due by
July 1, 2011 if all terms of the "No Excuse Incentive" are met by the contractor;
and further recommend to adopt Resolution R-160-10, A RESOLUTION
AUTHORIZING THE EXECUTION OF ADDENDUM #1 TO THE LOCAL
AGENCY/DEVELOPER AGREEMENT BETWEEN THE CITY OF DES
PLAINES AND MIDWEST GAMING & ENTERTAINMENT, LLC FOR
THE RECONSTRUCTION OF DES PLAINES RIVER ROAD. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to concur with Staff
recommendation to approve Contract Amendment #1 in the amount of
$800,000.00 (Midwest Gaming and Entertainment Cost Sharing Agreement —
Capital Projects Fund) be added to the contract with F. H. Paschen, S.N.
Nielsen & Assoc. LLC, 8725 West Higgins Road, Suite 200, Chicago, IL
60631; execute the "No Excuse Incentive"; and further recommend to adopt
Resolution R-166-10, A RESOLUTION ADDING $800,000.00 TO THE
CONTRACT WITH F. H. PASCHEN, S. N. NIELSEN & ASSOCIATES,
LLC. FOR THE DES PLAINES RIVER ROAD RECONSTRUCTION
PROJECT, SECTION #51 R-1, AND AUTHORIZING THE EXECUTION OF
A "NO EXCUSE INCENTIVE" BETWEEN THE CITY OF DES PLAINES
AND F. H. PASCHEN FOR THE ACCELERATED COMPLETION OF THE
RECONSTRUCTION OF DES PLAINES RIVER ROAD. Motion declared
carried as approved unanimously under Consent Agenda.
INTERGOV. Moved by Higgason, seconded by Walsten, to concur with Staff
AGR./COOK CO./ recommendation to enter into an intergovernmental agreement with Cook
$'61
INTEROP. RADIO
NETWORK:
Consent
Agenda
Resolution
R-161-10
AGR./INTERIM
DIRECTOR COM.
ECON. DEV.:
Consent
Agenda
Resolution
R-150-10
INTERAGENCY
AGR./NSECC/
INFORMATION
TECH. SVCS.:
Consent
Agenda
Resolution
R-163-10
2009 CDBG
ANNUAL
PERFOR. &
EVALUATION
RPT. (CAPER):
Consent
Agenda
Resolution
R-165-10
ORDINANCE
M-58-10
2010 PROPERTY
TAX LEVY:
Page 4 of 12 12/6/10
County which allows the police department to drastically improve its ability to
communicate within the City due to the robust infrastructure already in place
with Cook County; and further recommend to adopt Resolution R-161-10, A
RESOLUTON AUTHORIZNG THE EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF
COOK AND THE CITY OF DES PLAINES FOR INTEROPERABLE
PUBLIC SAFETY COMMUNICATIONS RADIOS. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to concur with Staff
recommendation to approve a Consulting Services Agreement between Mr.
Steven Gutierrez for services related to Interim Director of Community &
Economic Development; and further recommend to adopt Resolution R-162-10,
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSULTING
AGREEMENT BETWEEN STEVE GUTIERREZ AND THE CITY OF DES
PLAINES FOR HIS SERVICES AS INTERIM DIRECTOR OF
COMMUNITY & ECONOMIC DEVELOPMENT. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to concur with Staff
recommendation to authorize an interagency agreement with North Suburban
Emergency Communications Center for the City to provide information
technology oversight to NSECC for a one year period and that the NSECC will
reimburse the City at a cost of $37,000.00 for this service; and further
recommend to adopt Resolution R-163-10, A RESOLUTION AUTHORIZING
THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE NORTH SUBURBAN EMERGENCY
COMMUNICATIONS CENTER AND THE CITY OF DES PLAINES TO
PROVIDE INFORMATION TECHNOLOGY SERVICES. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to concur with Staff
recommendation to adopt the Program Year 2009 Consolidated Annual
Performance and Evaluation Report (CAPER) for Community Development
Block Grant (CDBG) Program Year — October 1, 2009 to September 30, 2010;
City Clerk be authorized to submit the report to the U.S. Department of
Housing and Urban Development (HUD) no later than December 30, 2010; and
further recommend to adopt Resolution R-165-10, A RESOLUTION
REQUESTING APPROVAL FROM THE CITY OF DES PLAINES CITY
COUNCIL OF THE CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT (CAPER) FOR PROGRAM YEAR 2009, A
REPORT IN CONJUNCTION WITH THE ANNUAL COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-58-10, AN
ORDINANCE LEVYING TAXES FOR THE CITY OF DES PLAINES, COOK
COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,
2011 AND ENDING DECEMBER 31, 2011. Motion declared carried as
Consent
Agenda
Page 5 of 12 12/6/10
approved unanimously under Consent Agenda.
ORDINANCE Moved by Higgason, seconded by Walsten, to adopt Ordinance M-41-10, AN
M-41-10 ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER
YEAR 2010 FIVE OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
TAX LEVY/ THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING
SPECIAL SVC. DECEMBER 31, 2011. Motion declared carried as approved unanimously
AREA #5: under Consent Agenda.
Consent
Agenda
ORDINANCE Moved by Higgason, seconded by Walsten, to adopt Ordinance M-42-10, AN
M-42-10 ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER
YEAR 2010 SIX OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE
TAX LEVY/ FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER
SPECIAL SVC. 31, 2011. Motion declared carried as approved unanimously under Consent
AREA #6: Agenda.
Consent
Agenda
ORDINANCE Moved by Higgason, seconded by Walsten, to adopt Ordinance M-43-10, AN
M-43-10 ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER
YEAR 2010 SEVEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
TAX LEVY/ THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING
SPECIAL SVC. DECEMBER 31, 2011. Motion declared carried as approved unanimously
AREA #7: under Consent Agenda.
Consent
Agenda
ORDINANCE Moved by Higgason, seconded by Walsten, to adopt Ordinance M-44-10, AN
M-44-10 ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER
YEAR 2010 EIGHT OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
TAX LEVY/ THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING
SPECIAL SVC. DECEMBER 31, 2011. Motion declared carried as approved unanimously
AREA #8: under Consent Agenda.
Consent
Agenda
ORDINANCE Moved by Higgason, seconded by Walsten, to adopt Ordinance M-45-10, AN
M-45-10 ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER
YEAR 2010 NINE OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
TAX LEVY/ THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING
SPECIAL SVC. DECEMBER 31, 2011. Motion declared carried as approved unanimously
AREA #9: under Consent Agenda.
Consent
Agenda
ORDINANCE Moved by Higgason, seconded by Walsten, to adopt Ordinance M-46-10, AN
M-46-10
YEAR 2010
TAX LEVY/
SPECIAL SVC.
AREA #10:
Consent
Agenda
ORDINANCE
M-47-10
ABATEMENT/
YEAR 2002A
GO BONDS:
Consent
Agenda
ORDINANCE
M-48-10
ABATEMENT/
YEAR 2003A
GO BONDS:
Consent
Agenda
ORDINANCE
M-49-10
ABATEMENT/
YEAR 2003D
GO BONDS:
Consent
Agenda
ORDINANCE
M-50-10
ABATEMENT/
YEAR 2004A and
2004B
GO BONDS:
Consent
Agenda
ORDINANCE
M-51-10
ABATEMENT/
YEAR 2005A,
B & C
GO BONDS:
Consent
Agenda
Page 6 of 12 12/6/10
ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER
TEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING
DECEMBER 31, 2011. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-47-10,
ABATEMENT OF THE 2010 TAX LEVY FOR GENERAL OBLIGATION
CORPORATE PURPOSE BONDS, SERIES 2002A. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-48-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2003 GENERAL
OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2003A. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-49-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2003 TAXABLE
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2003D. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-50-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2004 GENERAL
OBLIGATION BONDS, SERIES 2004A AND SERIES 2004B. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-51-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2005 GENERAL
OBLIGATION BONDS, SERIES 2005A, SERIES 2005B, AND SERIES 2005C.
Motion declared carried as approved unanimously under Consent Agenda.
ORDINANCE
M-52-10
ABATEMENT/
YEAR 2005D
GO BONDS:
Consent
Agenda
ORDINANCE
M-53-10
ABATEMENT/
YEAR 2005E,
F&G
GO BONDS:
Consent
Agenda
ORDINANCE
M-54-10
ABATEMENT/
YEAR 2007A & B
GO BONDS:
Consent
Agenda
ORDINANCE
M-55-10
ABATEMENT/
YEAR 2008A
GO BONDS:
Consent
Agenda
ORDINANCE
M-56-10
ABATEMENT/
YEAR 2009B
GO BONDS:
Consent
Agenda
ORDINANCE
M-57-10
ABATEMENT/
YEAR 2010A & B
GO BONDS:
Consent
Agenda
Page 7 of 12 12/6/10
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-52-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2005 TAXABLE
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2005D. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-53-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2005 GENERAL
OBLIGATION BONDS, SERIES 2005E, SERIES 2005F, AND SERIES 2005G.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-54-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2007 GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2007A AND SERIES 2007B.
Motion declared carried as approved unanimously under Conscnt Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-55-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2008 GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2008A. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-55-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE 2009 GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2009B. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Higgason, seconded by Walsten, to adopt Ordinance M-57-10,
ABATEMENT OF THE 2010 TAX LEVY FOR THE GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2010A AND SERIES 20 OB.
Motion declared carried as approved unanimously under Consent Agenda.
ORDINANCE
Z-27-10
HOUSEKEEPING
ORD./UPDATE
RECORD OF
DOC'S:
Consent
Agenda
ORDINANCE
Z-26-10
EXT. COND. USE/
1480 E. OAKTON
AVE.:
COMMISSION
APP'T.:
WARRANT
REGISTER:
Page 8 of 12 12/6/10
Moved by Higgason, seconded by Walsten, to adopt Ordinance Z-27-10, AN
ORDINANCE UPDATING THE RECORD FOR DOCUMENTS RECORDED
PURSUANT TO ORDINANCE Z-12-10 WHICH ALLOWED A
CONDITIONAL USE FOR A FINAL PLANNED UNIT DEVELOPMENT
(PUD) AT 3000 SOUTH DES PLAINES RIVER ROAD, DES PLAINES,
ILLINOIS. (Case #10 -001 -PUD). Motion declared carried as approved
unanimously under Consent Agenda.
Movcd by Higgason, seconded by Walsten, to adopt Ordinance Z-26-10, AN
ORDINANCE GRANTING AN EXTENSION OF THE CONDITIONAL USE
GRANTED BY ORDINANCE Z-17-09 WHICH AUTHORIZED THE
EXPANSION OF AN EXISTING PLACE OF WORSHIP IN ACCORDANCE
WITH SECTION 7.3-6 C. OF THE ZONING CODE AND AUTHORIZING A
VARIATION TO SECTION 7.3-6 D. TO ALLOW A FRONT YARD SET
BACK OF ONE FOOT FOR THE PROPERTY COMMONLY KNOWN AS
1480 EAST OAKTON STREET, DES PLAINES. (Case 09 -016 -CU). Motion
declared carried as approved unanimously under Consent Agenda.
COMMISSION APPOINTMENT:
Presented for your consideration — NO ACTION REQUIRED
ECONOMIC DEVELOPMENT COMMISSION:
Randall Rapp — Term to Expire 04/30/12
(Completes Term of Rita Shah - Removed 11/08/10)
Mr. Rapp introduced himself to the City Council and thanked the Council for
the opportunity to serve on the Economic Development Commission.
MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Higgason, Chair
Alderman Bogusz asked if an $8,000 line item for Niles was for an
intergovernmental agreement. Police Chief Prandini stated that the $8,000
expenditure for Shore Gallery in Niles was for ammunition.
Alderman Wilson referred to page 15 of the Warrant Register regarding
numerous items of DPPD Seized Asset Fund; are we paying for this or is this
being paid to the City?
Finance Director Wisniewski stated that these are asset forfeiture funds received
and refunded by the City per court order.
Moved by Haugeberg, seconded by Robinson, to recommend to the City
Council approval of the December 6, 2010 — Warrant Register, in the total
Page 9 of 12 12/6/10
amount of $11,816,441.16; and further recommend that Resolution R-164-10 be
adopted at appropriate time this evening. Motion declared carried.
BUILDING CODE - Alderman Haugcberg, Chair
WAIVER/ Acting City Manager Slowinski reviewed his Memorandum of November 23,
CERTAIN 2010 regarding pennit fees for nonprofit organizations. On November 1, 2010,
PERMIT the Building Code Committee unanimously recommended that the City Council
FEES/ NON- adopt an ordinance modifying the language of the Code creating a two-tiered
PROFIT rate structure for building permits for nonprofit organizations. For projects with
ENTITIES: a value of less than $30,000, the nonprofit entity would be required to pay 10%
of nornal fees for building permits. For projects with a value of $30,000 or
more, the nonprofit entity would be required to pay the full fee.
Moved by Higgason, seconded by Argus, to recommend to the City Council to
place on First Reading Ordinance M-60-10 at appropriate time this evening.
Alderman Brookman voted no. Motion declared carried.
DOUBLE FEES/ Acting City Manager Slowinski reviewed his Memorandum of November 29,
PENALTY/ 2010 regarding building codc language modification for building permit
FOR NO PERMIT: penalties which was discussed by the Building Code Committee on November
4, 2010. Staff recommends that the City Council adopt Ordinance M-61-10
modifying the penalty provisions in the Code for work without a permit or
exceeding the scope of a permit to include a 1% of project value penalty rather
than a 10% of project value penalty.
Alderman Brookman stated that 10% penalty was extreme; the change to 1% is
good:
Acting City Manager Slowinski stated that the double permit fee penalty was
found to be the most common in other communities.
Moved by Walsten, seconded by Robinson, to recommend to the City Council
to place on First Reading Ordinance M-61-10 at appropriate time this evening.
Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Argus, Chair
VARIATION/ Senior Planner Mangum presented that the petitioner is requesting variations to
580 SOUTH WOLF Sections 8.5-2.A and 8.5-2.0 of the 1998 City of Des Plaines Zoning
ROAD: Ordinance, as amended: to authorize the construction of a commercial mobile
radio service facility with shorter setbacks and locating the tower in front of the
structure housing instead of behind the rear of the structure housing in a M-2
Zoning District. Staff recommends denial of the requested variations in
accordance with the recommendation of the Zoning Board. Petitions were
submitted by area residents in opposition to the request.
Alderman Bogusz stated that a number of residents in the 3'd Ward as well as
those in the 4th Ward would be affected.
Page 10 of 12 12/6/10
580 SOUTH WOLF
ROAD: Alderman Higgason will not support Meyer Materials' request for variations.
(Cont'd)
Alderman Brookman requested that the City Attorney give a brief explanation
of the Consent Decree.
ELECTRONIC
BOARD/999, 1011.,
1111 TOUHY
AVE.
City Attorney Wiltsc explained the 1958 Consent Decree between the City of
Des Plaines and Meyer Material; the consent decree is broad and would not
allow the proposed structure because it is over 45 feet in height.
Mr. Brucc Ahlmann, 528 Crestwood Drive, addressed the Committee of the
Whole stating that he did not receive notice because his home was not within
the 300 foot radius of the petitioner's property; advised by his alderman of the
request; since the sale of the Meyer Material business, there have been
problems with concrete dust and have not been a good neighbor and requested
that the City Council deny the request for variations due to the effect it would
have on its neighbors; 84 signatures on petition to deny.
Alderman Walsten stated that Meyer Material should be made to follow EPA
regulations; concrete dust dangerous.
Senior Planner Mangum answered questions from the aldermen regarding
notification of residents within a 300 foot radius.
Moved by Walsten, seconded by Bogusz, to recommend to the City Council to
deny the variation requests at 580 South Wolf Road. Motion declared carried.
Mr. Patrick Devereaux, a representative of Siete 7, LLC, presented a Power
Point presentation (in Council file) regarding a request for an electronic (digital)
sign along I-90 to be reviewed by City Council.
Alderman Wilson stated that he wanted Staff to review and would give his
support for this request.
Mr. Devereaux answered questions from the Aldermen regarding the
investment and income from the sign rental.
Alderman Brookman would vote yes for the project.
Alderman Walsten stated he was glad the developer would spend the money
and is excited for the City.
Alderman Haugeberg agreed with Alderman Walsten and the convention plans;
everyone in the office park can use the sign.
Alderman Higgason stated that the sign is not impactful, and she will support
the concept.
Alderman Robinson will support the concept and requested that Staff be
ELECTRONIC
BOARD/999, 1011.,
1111 TOUHY
AVE.:
(Cont'd)
WARRANT
REGISTER:
Resolution
R-164-10
WAIVER/
CERTAIN
PERMIT
FEES/ NON -
Page 11 of 12 12/6/10
directed to work on it.
City Attorney Wiltse stated that this is not a billboard; the ordinance would
have to be restructured; current ordinance bans LED billboards; restricted to
highway corridor; changing the ordinance language is a good start; a good
marketing tool for onsite tenants.
Mr. Herman Zelk, 1990 Fargo, President of the Des Plaines Chamber of
Commerce, addressed the Committee of the Whole stating his enthusiasm for
the sign and read a letter of support on behalf of the Chamber of Commerce.
Dr. M. McKiernan, 1920 Andy Lane, addressed the Committee of the Whole
asking if Des Plaines is being charged for an ad; how often would the message
change.
Mr. Devereaux answered Dr. McKiernan's questions that the City would not be
charged for ads and the ad would be set at the same speed as the Allstate Arena
electronic board.
Mr. Phil Catrintza, 716 West Oakton Street, addressed the Committee of the
Whole, a member of the business world, stating that this is a gift; go for it; take
action.
Moved by Argus, seconded by Walsten, to recommend to the City Council to
consider the concept and direct Staff to move ahead to present an ordinance
regarding further development of the project at appropriate time this evening.
Motion declared carried.
MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Moved by Higgason, seconded by Haugeberg, to concur with recommendation
of Committee of the Whole to adopt Resolution R-164-10, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $11,816,441.16. Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Higgason,
Brookman, Walsten, Wilson, Argus
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Haugeberg, seconded by Robinson, to concur with recommendation
of Committee of the Whole to place on First Reading Ordinance M-60-10, AN
ORDINANCE AMENDING TITLE 10, "BUILDING REGULATIONS,"
CHAPTER 2, "BUILDING PERMITS AND FEES," SECTION 3, "FEES FOR
PROFIT
ENTITIES:
Ordinance
M-60-10
DOUBLE FEES/
PENALTY/
FOR NO PERMIT:
Ordinance
M-61-10
VARIATION/
580 SOUTH WOLF
ROAD:
ELECTRONIC
BOARD/999,1011.
1111 TOUHY
AVE.:
Page 12 of 12 12/6/10
NONPROFIT ORGANIZATIONS," OF THE DES PLAINES CITY CODE.
Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Bogusz, Higgason,
Walsten, Wilson, Argus
NAYS: 1- Brookman
ABSENT: 0 -None
Motion declared carried.
Moved by Haugeberg, seconded by Robinson, to concur with recommendation
of Committee of the Whole to place on First Reading Ordinance M-61-10, AN
ORDINANCE AMENDING TITLE 10, "BUILDING REGULATIONS,"
CHAPTER 2, "BUILDING PERMITS AND FEES," SECTION 5, "DOUBLE
FEE," OF THE DES PLAINES CITY CODE. Voice Vote — All Ayes. Motion
declared carried.
Moved by Argus, seconded by Bogusz, to concur with recommendation of
Committee of the Whole to DENY Variation Requests for 580 South Wolf
Road. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Higgason,
Brookman, Walsten, Wilson, Argus
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Argus, seconded by Higgason, to concur with recommendation of
Committee of the Whole to direct Staff to work with the petitioner for further
development of the project. Voice Vote — All Ayes. Motion declared carried.
ADJOURNMENT: Moved by Haugeberg, seconded by Robinson, that the regular meeting of the
City Council adjourn. Motion declared carried. Meeting adjourned at 8:57
p.m.
APPROVED BY ME THIS
DAY OF
, 2010
Martin J. Moylan, MAYOR
ahile
a . L dwi — C�`'Y CLERK
Glon u g
ei" CITY OF-titS
\
ti • ,'!, IS
it ki 36
DES PLAINES)
ILLINOIS
Consent Agenda Item #3, 3a & 3b
City of Des Plaines
Police Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5400
Fax: 847-391-5463
MEMORANDUM
Date: December 7, 2010
'I'o: Acting City Manager Jason Slowin
From: Chief Jim Prandi i
Subj: Amend Automated Traffic Law Enforcement System Ordinance
Issue: Amendments to State Statute concerning the Automated Traffic Law Enforcement System
will become effective January 1, 2011 as authorized by Public Act 96-1016. This memorandum
will outline the request to amend the City Code to reflect these changes.
Analysis: After much debate, Public Act 96-1016 was amended to implement safeguards to the
Automated Traffic Law Enforcement System. In conjunction with the effective date of the
amended legislation, City Code will have to be amended to assure compliance as well. The changes
outlined below reflect the legislative amendments from the State of Illinois and changes to the
adjudication process as suggested by RedSpeed for due process purposes.
• Violation notices are prohibited from being sent to the owner of any vehicle that makes a
complete stop, at any point, before entering the intersection — except when bicyclists and
or pedestrians are present.
• Automated traffic law violations must be reviewed and approved by a sworn or retired
law enforcement officer prior to issuance.
• Clarifies the role of the administrative hearing officer in determining final action to be
taken for a specific violation.
• Changes the timelines for the issuance of notices to conform with industry -wide standards
and the timing of late fees to conform to new state law requirements.
The City of Des Plaines must also adhere to additional requirements as outlined by Public Act 96-
1016 that are not included in City Code as follows:
• The City must post the red light camera locations on the web -site.
• Intersections with red light camera enforcement must have a yellow signal change interval
that conforms to the Illinois Manual on Uniform Traffic Control Devices (IMUTCD), which
is published by the Illinois Department of Transportation (IDOT).
• The City must conduct a statistical analysis to assess the safety impact of each automated
red light camera following its installation. The analysis must be based on the best available
crash, traffic and other data and cover a period of time before and after the installation of the
system to provide a statistically valid comparison of the safety impact. The analysis must be
consistent with professional judgment and acceptable industry practice, and must be
consistent with the data required for valid comparisons before and after conditions. This
analysis must be conducted within a reasonable time fame following the installation of the
system and must be made available to the public and posted on the City's web -site. If the
analysis for the 36 month period following the installation of the system indicates there has
been an increase in accidents, the City must undertake additional studies to determine the
cause and severity of the accidents, and may take any appropriate actions to reduce the
number or severity of the accidents at the intersection.
• The City's Administrative Hearing Ordinance must be amended to authorize the issuance of
red light violation notice citations and have citations heard in Administrative Hearings.
Recommendation: On April 16, 2008, the City Council approved an ordinance authorizing the
Automated Traffic Law Enforcement System (Ordinance M-9-08). The system was implemented
on October 27, 2010 at the intersection of Golf Road and Rand Road. I recommend amending this
ordinance to assure compliance with Public Act 96-1016, which has been amended and will take
effect on January 1, 2011. I also recommend amending the Administrative Hearing Ordinance,
Title 1, Chapter 16, as indicated in the attached ordinance.
Attachments
Public Act 10-1016
City Code — Chapter 12 — Automated Traffic Law Enforcement System (Amended)
Timeline of Notices and Fines
City Code — Title 1, Chapter 16 (Amended)
Illinois General Assembly - Full Text of Public Act 096-1016 Page 1 of 11
Public Act 096-1016
SB0935 Enrolled
AN ACT concerning transportation.
L1213096 07044 AJT 17130 b
Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
Section 5. The Illinois Vehicle Code is amended by changing
Sections 11-208.3 and 11-208.6 as follows:
(625 ILCS 5/11-208.3) (from Ch. 95 1/2, par. 11-208.3)
Sec. 11-208.3. Administrative adjudication of violations
of traffic regulations concerning the standing, parking, or
condition of vehicles and automated traffic law violations.
(a) Any municipality may provide by ordinance for a system
of administrative adjudication of vehicular standing and
parking violations and vehicle compliance violations as
defined in this subsection and automated traffic law violations
as defined in Section 11-208.6 or 11-1201.1. The administrative
system shall have as its purpose the fair and efficient
enforcement of municipal regulations through the
administrative adjudication of automated traffic law
violations and violations of municipal ordinances regulating
the standing and parking of vehicles, the condition and use of
vehicle equipment, and the display of municipal wheel tax
licenses within the municipality's borders. The administrative
system shall only have authority to adjudicate civil offenses
carrying fines not in excess of $500 or requiring the
completion of a traffic education program, or both, that occur
after the effective date of the ordinance adopting such a
system under this Section. For purposes of this Section,
"compliance violation" means a violation of a municipal
regulation governing the condition or use of equipment on a
vehicle or governing the display of a municipal wheel tax
license.
(b) Any ordinance establishing a system of administrative
adjudication under this Section shall provide for:
(1) A traffic compliance administrator authorized to
adopt, distribute and process parking, compliance, and
automated traffic law violation notices and other notices
required by this Section, collect money paid as fines and
penalties for violation of parking and compliance
ordinances and automated traffic law violations, and
operate an administrative adjudication system. The traffic
compliance administrator also may make a certified report
to the Secretary of State under Section 6-306.5.
(2) A parking, standing, compliance, or automated
traffic law violation notice that shall specify the date,
time, and place of violation of a parking, standing,
compliance, or automated traffic law regulation; the
particular regulation violated; any requirement to
complete a traffic education program; the fine and any
penalty that may be assessed for late payment or failure to
complete a required traffic education program, or both,
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Illinois General Assembly - Full Text of Public Act 096-1016 Page 2 of 11
when so provided by ordinance; the vehicle make and state
registration number; and the identification number of the
person issuing the notice. With regard to automated traffic
law violations, vehicle make shall be specified on the
automated traffic law violation notice if the make is
available and readily discernible. With regard to
municipalities with a population of 1 million or more, it
shall be grounds for dismissal of a parking violation if
the state registration number or vehicle make specified is
incorrect. The violation notice shall state that the
completion of any required traffic education program, the
payment of any indicated fine, and the payment of any
applicable penalty for late payment or failure to complete
a required traffic education program, or both, shall
operate as a final disposition of the violation. The notice
also shall contain information as to the availability of a
hearing in which the violation may be contested on its
merits. The violation notice shall specify the time and
manner in which a hearing may be had.
(3) Service of the •parking, standing, or compliance
violation notice by affixing the original or a facsimile of
the notice to an unlawfully parked vehicle or by handing
the notice to the operator of a vehicle if he or she is
present and service of an automated traffic law violation
notice by mail to the address of the registered owner of
the cited vehicle as recorded with the Secretary of State
within 30 days after the Secretary of State notifies the
municipality or county of the identity of the owner of the
vehicle, but in no event later than 90 days after the
violation. A person authorized by ordinance to issue and
serve parking, standing, and compliance violation notices
shall certify as to the correctness of the facts entered on
the violation notice by signing his or her name to the
notice at the time of service or in the case of a notice
produced by a computerized device, by signing a single
certificate to be kept by the traffic compliance
administrator attesting to the correctness of all notices
produced by the device while it was under his or her
control. In the case of an automated traffic law violation,
the ordinance shall require a determination by a technician
employed or contracted by the municipality or county that,
based on inspection of recorded images, the motor vehicle
was being operated in violation of Section 11-208.6 or
11-1201.1 or a local ordinance. If the technician
determines that the vehicle entered the intersection as
part of a funeral procession or in order to yield the
right-of-way to an emergency vehicle, a citation shall not
be issued. In municipalities with a population of less than
1,000,000 inhabitants and counties with a population of
less than 3,000,000 inhabitants, the automated traffic law
ordinance shall require that all determinations by a
technician that a motor vehicle was being operated in
violation of Section 11-208.6 or 11-1201.1 or a local
ordinance must be reviewed and approved by a law
enforcement officer or retired law enforcement officer of
the municipality or county issuing the violation. In
municipalities with a population of 1,000,000 or more
inhabitants and counties with a population of 3,000,000 or
more inhabitants, the automated traffic law ordinance
shall require that all determinations by a technician that
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Illinois General Assembly - Full Text of Public Act 096-1016 Page 3 of 11
a motor vehicle was being operated in violation of Section
11-208.6 or 11-1201.1 or a local ordinance must be reviewed
and approved by a law enforcement officer or retired law
enforcement officer of the municipality or county issuing
the violation or by an additional fully -trained reviewing
technician who is not employed by the contractor who
employs the technician who made the initial determination.
As used in this paragraph, "fully -trained reviewing
technician" means a person who has received at least 40
hours of supervised training in subjects which shall
include image inspection and interpretation, the elements
necessary to prove a violation, license plate
identification, and traffic safety and management. In all
municipalities and counties, the automated traffic law
ordinance shall require that no additional fee shall be
charged to the alleged violator for exercising his or her
right to an administrative hearing, and persons shall be
given at least 25 days following an administrative hearing
to pay any civil penalty imposed by a finding that Section
11-208.6 or 11-1201.1 or a similar local ordinance has been
violated. The original or a facsimile of the violation
notice or, in the case of a notice produced by a
computerized device, a printed record generated by the
device showing the facts entered on the notice, shall be
retained by the traffic compliance administrator, and
shall be a record kept in the ordinary course of business.
A parking, standing, compliance, or automated traffic law
violation notice issued, signed and served in accordance
with this Section, a copy of the notice, or the computer
generated record shall be prima facie correct and shall be
prima facie evidence of the correctness of the facts shown
on the notice. The notice, copy, or computer generated
record shall be admissible in any subsequent
administrative or legal proceedings.
(4) An opportunity for a hearing for the registered
owner of the vehicle cited in the parking, standing,
compliance, or automated traffic law violation notice in
which the owner may contest the merits of the alleged
violation, and during which formal or technical rules of
evidence shall not apply; provided, however, that under
Section 11-1306 of this Code the lessee of a vehicle cited
in the violation notice likewise shall be provided an
opportunity for a hearing of the same kind afforded the
registered owner. The hearings shall be recorded, and the
person conducting the hearing on behalf of the traffic
compliance administrator shall be empowered to administer
oaths and to secure by subpoena both the attendance and
testimony of witnesses and the production of relevant books
and papers. Persons appearing at a hearing under this
Section may be represented by counsel at their expense. The
ordinance may also provide for internal administrative
review following the decision of the hearing officer.
(5) Service of additional notices, sent by first class
United States mail, postage prepaid, to the address of the
registered owner of the cited vehicle as recorded with the
Secretary of State or, if any notice to that address is
returned as undeliverable, to the last known address
recorded in a United States Post Office approved database,
or, under Section 11-1306 of this Code, to the lessee of
the cited vehicle at the last address known to the lessor
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any fine or penalty that remains due and owing, or both, on
10 or more parking violations or 5 or more unpaid automated
traffic law violations. The notice shall state that failure
to complete a required traffic education program or to pay
the fine or penalty owing, or both, within 45 days of the
notice's date will result in the municipality notifying the
Secretary of State that the person is eligible for
initiation of suspension proceedings under Section 6-306.5
of this Code. The notice shall also state that the person
may obtain a photostatic copy of an original ticket
imposing a fine or penalty by sending a self addressed,
stamped envelope to the municipality along with a request
for the photostatic copy. The notice of impending drivers
license suspension shall be sent by first class United
States mail, postage prepaid, to the address recorded with
the Secretary of State or, if any notice to that address is
returned as undeliverable, to the last known address
recorded in a United States Post Office approved database.
(7) Final determinations of violation liability. A
final determination of violation liability shall occur
following failure to complete the required traffic
education program or to pay the fine or penalty, or both,
after a hearing officer's determination of violation
liability and the exhaustion of or failure to exhaust any
administrative review procedures provided by ordinance.
Where a person fails to appear at a hearing to contest the
alleged violation in the time and manner specified in a
prior mailed notice, the hearing officer's determination
of violation liability shall become final: (A) upon denial
of a timely petition to set aside that determination, or
(B) upon expiration of the period for filing the petition
without a filing having been made.
(8) A petition to set aside a determination of parking,
standing, compliance, or automated traffic law violation
liability that may be filed by a person owing an unpaid
fine or penalty. A petition to set aside a determination of
liability may also be filed by a person required to
complete a traffic education program. The petition shall be
filed with and ruled upon by the traffic compliance
administrator in the manner and within the time specified
by ordinance. The grounds for the petition may be limited
to: (A) the person not having been the owner or lessee of
the cited vehicle on the date the violation notice was
issued, (B) the person having already completed the
required traffic education program or paid the fine or
penalty, or both, for the violation in question, and (C)
excusable failure to appear at or request a new date for a
hearing. With regard to municipalities with a population of
1 million or more, it shall be grounds for dismissal of a
parking violation if the state registration number, or
vehicle make if specified, is incorrect. After the
determination of parking, standing, compliance, or
automated traffic law violation liability has been set
aside upon a showing of just cause, the registered owner
shall be provided with a hearing on the merits for that
violation.
(9) Procedures for non-residents. Procedures by which
persons who are not residents of the municipality may
contest the merits of the alleged violation without
attending a hearing.
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(10) A schedule of civil fines for violations of
vehicular standing, parking, compliance, or automated
traffic law regulations enacted by ordinance pursuant to
this Section, and a schedule of penalties for late payment
of the fines or failure to complete required traffic
education programs, provided, however, that the total
amount of the fine and penalty for any one violation shall
not exceed $250, except as provided in subsection (c) of
Section 11-1301.3 of this Code.
(11) Other provisions as are necessary and proper to
carry into effect the powers granted and purposes stated in
this Section.
(c) Any municipality establishing vehicular standing,
parking, compliance, or automated traffic law regulations
under this Section may also provide by ordinance for a program
of vehicle immobilization for the purpose of facilitating
enforcement of those regulations. The program of vehicle
immobilization shall provide for immobilizing any eligible
vehicle upon the public way by presence of a restraint in a
manner to prevent operation of the vehicle. Any ordinance
establishing a program of vehicle immobilization under this
Section shall provide:
(1) Criteria for the designation of vehicles eligible
for immobilization. A vehicle shall be eligible for
immobilization when the registered owner of the vehicle has
accumulated the number of incomplete traffic education
programs or unpaid final determinations of parking,
standing, compliance, or automated traffic law violation
liability, or both, as determined by ordinance.
(2) A notice of impending vehicle immobilization and a
right to a hearing to challenge the validity of the notice
by disproving liability for the incomplete traffic
education programs or unpaid final determinations of
parking, standing, compliance, or automated traffic law
violation liability, or both, listed on the notice.
(3) The right to a prompt hearing after a vehicle has
been immobilized or subsequently towed without the
completion of the required traffic education program or
payment of the outstanding fines and penalties on parking,
standing, compliance, or automated traffic law violations,
or both, for which final determinations have been issued.
An order issued after the hearing is a final administrative
decision within the meaning of Section 3-101 of the Code of
Civil Procedure.
(4) A post immobilization and post -towing notice
advising the registered owner of the vehicle of the right
to a hearing 'to challenge the validity of the impoundment.
(d) Judicial review of final determinations of parking,
standing, compliance, or automated traffic law violations and
final administrative decisions issued after hearings regarding
vehicle immobilization and impoundment made under this Section
shall be subject to the provisions of the Administrative Review
Law.
(e) Any fine, penalty, incomplete traffic education
program, or part of any fine or any penalty remaining unpaid
after the exhaustion of, or the failure to exhaust,
administrative remedies created under this Section and the
conclusion of any judicial review procedures shall be a debt
due and owing the municipality and, as such, may be collected
in accordance with applicable law. Completion of any required
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traffic education program and payment in full of any fine or
penalty resulting from a standing, parking, compliance, or
automated traffic law violation shall constitute a final
disposition of that violation.
(f) After the expiration of the period within which
judicial review may be sought for a final determination of
parking, standing, compliance, or automated traffic law
violation, the municipality may commence a proceeding in the
Circuit Court for purposes of obtaining a judgment on the final
determination of violation. Nothing in this Section shall
prevent a municipality from consolidating multiple final
determinations of parking, standing, compliance, or automated
traffic law violations against a person in a proceeding. Upon
commencement of the action, the municipality shall file a
certified copy or record of the final determination of parking,
standing, compliance, or automated traffic law violation,
which shall be accompanied by a certification that recites
facts sufficient to show that the final determination of
violation was issued in accordance with this Section and the
applicable municipal ordinance. Service of the summons and a
copy of the petition may be by any method provided by Section
2-203 of the Code of Civil Procedure or by certified mail,
return receipt requested, provided that the total amount of
fines and penalties for final determinations of parking,
standing, compliance, or automated traffic law violations does
not exceed $2500. If the court is satisfied that the final
determination of parking, standing, compliance, or automated
traffic law violation was entered in accordance with the
requirements of this Section and the applicable municipal
ordinance, and that the registered owner or the lessee, as the
case may be, had an opportunity for an administrative hearing
and for judicial review as provided in this Section, the court
shall render judgment in favor of the municipality and against
the registered owner or the lessee for the amount indicated in
the final determination of parking, standing, compliance, or
automated traffic law violation, plus costs. The judgment shall
have the same effect and may be enforced in the same manner as
other judgments for the recovery of money.
(g) The fee for participating in a traffic education
program under this Section shall not exceed $25.
A low-income individual required to complete a traffic
education program under this Section who provides proof of
eligibility for the federal earned income tax credit under
Section 32 of the Internal Revenue Code or the Illinois earned
income tax credit under Section 212 of the Illinois income Tax
Act shall not be required to pay any fee for participating in a
required traffic education program.
(Source: P.A. 95-331, eff. 8-21-07; 96-288, eff. 8-11-09;
96-478, eff. 1-1-10; revised 9-4-09.)
(625 ILCS 5/11-208.6)
Sec. 11-208.6. Automated traffic law enforcement system.
(a) As used in this Section, "automated traffic law
enforcement system" means a device with one or more motor
vehicle sensors working in conjunction with a red light signal
to produce recorded images of motor vehicles entering an
intersection against a red signal indication in violation of
Section 11-306 of this Code or a similar provision of a local
ordinance.
An automated traffic law enforcement system is a system, in
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a municipality or county operated by a governmental agency,
that produces a recorded image of a motor vehicle's violation
of a provision of this Code or a local ordinance and is
designed to obtain a clear recorded image of the vehicle and
the vehicle's license plate. The recorded image must also
display the time, date, and location of the violation.
(b) As used in this Section, "recorded images" means images
recorded by an automated traffic law enforcement system on:
(1) 2 or more photographs;
(2) 2 or more microphotographs;
(3) 2 or more electronic images; or
(4) a video recording showing the motor vehicle and, on
at least one image or portion of the recording, clearly
identifying the registration plate number of the motor
vehicle.
(b-5) A municipality or county that produces a recorded
image of a motor vehicle's violation of a provision of this
Code or a local ordinance must make the recorded images of a
violation accessible to the alleged violator by providing the
alleged violator with a website address, accessible through the
Internet.
(c) A county or municipality, including a home rule county
or municipality, may not use an automated traffic law
enforcement system to provide recorded images of a motor
vehicle for the purpose of recording its speed. The regulation
of the use of automated traffic law enforcement systems to
record vehicle speeds is an exclusive power and function of the
State. This subsection (c) is a denial and limitation of home
rule powers and functions under subsection (h) of Section 6 of
Article VII of the Illinois Constitution.
(c-5) A county or municipality, including a home rule
county or municipality, may not use an automated traffic law
enforcement system to issue violations in instances where the
motor vehicle comes to a complete stop and does not enter the
intersection, as defined by Section 1-132 of this Code, during
the cycle of the red signal indication unless one or more
pedestrians or bicyclists are present, even if the motor
vehicle stops at a point past a stop line or crosswalk where a
driver is required to stop, as specified in subsection (c) of
Section 11-306 of this Code or a similar provision of a local
ordinance.
(d) For each violation of a provision of this Code or a
local ordinance recorded by an automatic traffic law
enforcement system, the county or municipality having
jurisdiction shall issue a written notice of the violation to
the registered owner of the vehicle as the alleged violator.
The notice shall be delivered to the registered owner of the
vehicle, by mail, within 30 days after the Secretary of State
notifies the municipality or county of the identity of the
owner of the vehicle, but in no event later than 90 days after
the violation.
The notice shall include:
(1) the name and address of the registered owner of the
vehicle;
(2) the registration number of the motor vehicle
involved in the violation;
(3) the violation charged;
(4) the location where the violation occurred;
(5) the date and time of the violation;
(6) a copy of the recorded images;
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' (7) the amount of the civil penalty imposed and the
requirements of any traffic education program imposed and
the date by which the civil penalty should be paid and the
traffic education program should be completed;
(8) a statement that recorded images are evidence of a
violation of a red light signal;
(9) a warning that failure to pay the civil penalty, to
complete a required traffic education program, or to
contest liability in a timely manner is an admission of
liability and may result in a suspension of the driving
privileges of the registered owner of the vehicle; and
(10) a statement that the person may elect to proceed
(A) paying the fine, completing a required traffic
education program, or both; or
(B) challenging the charge in court, by mail, or by
administrative hearing; and -
(11) a website address, accessible through the
Internet, where the person may view the recorded images of
the violation.
(e) If a person charged with a traffic violation, as a
result of an automated traffic law enforcement system, does not
pay the fine or complete a required traffic education program,
or both, or successfully contest the civil penalty resulting
from that violation, the Secretary of State shall suspend the
driving privileges of the registered owner of the vehicle under
Section 6-306.5 of this Code for failing to complete a required
traffic education program or to pay any fine or penalty due and
owing, or both, as a result of 5 violations of the automated
traffic law enforcement system.
(f) Based on inspection of recorded images produced by ari
automated traffic law enforcement system, a notice alleging
that the violation occurred shall be evidence of the facts
contained in the notice and admissible in any proceeding
alleging a violation under this Section.
(g) Recorded images made by an automatic traffic law
enforcement system are confidential and shall be made available
only to the alleged violator and governmental and law
enforcement agencies for purposes of adjudicating a violation
of this Section, for statistical purposes, or for other
governmental purposes. Any recorded image evidencing a
violation of this Section, however, may be admissible in any
proceeding resulting from the issuance of the citation.
(h) The court or hearing officer may consider in defense of
a violation:
(1) that the motor vehicle or registration plates of
the motor vehicle were stolen before the violation occurred
and not under the control of or in the possession of the
owner at the time of the violation;
(2) that the driver of the vehicle passed through the
intersection when the light was red either (i) in order to
yield the right-of-way to an emergency vehicle or (ii) as
part of a funeral procession; and
(3) any other evidence or issues provided by municipal
or county ordinance.
(i) To demonstrate that the motor vehicle or the
registration plates were stolen before the violation occurred
and were not under the control or possession of the owner at
the time of the violation, the owner must submit proof that a
report concerning the stolen motor vehicle or registration
by:
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Illinois General Assembly - Full Text of Public Act 096-1016 Page 10 of 11
plates was filed with a law enforcement agency in a timely
manner.
(j) Unless the driver of the motor vehicle received a
Uniform Traffic Citation from a police officer at the time of
the violation, the motor vehicle owner is subject to a civil
penalty not exceeding $100 or the completion of a traffic
education program, or both, plus an additional penalty of not
more than $100 for failure to pay the original penalty or to
complete a required traffic education program, or both, in a
timely manner, if the motor vehicle is recorded by an automated
traffic law enforcement system. A violation for which a civil
penalty is imposed under. this Section is not a violation of a
traffic regulation governing the movement of vehicles and may
riot be recorded on the driving record of the owner of the
vehicle.
(j-3) A registered owner who is a holder of a valid
commercial driver's license is not required to complete a
traffic education program.
(j-5) For purposes of the required traffic education
program only, a registered owner may submit an affidavit to the
court or hearing officer swearing that at the time of the
alleged violation, the vehicle was in the custody and control
of another person. The affidavit must identify the person in
custody and control of the vehicle, including the person's name
and current address. The person in custody and control of the
vehicle at the time of the violation is required to complete
the required traffic education program. If the person in
custody and control of the vehicle at the time of the violation
completes the required traffic education program, the
registered owner of the vehicle is not required to complete a
traffic education program.
(k) An intersection equipped with an automated traffic law
enforcement system must be posted with a sign visible to
approaching traffic indicating that the intersection is being
monitored by an automated traffic law enforcement system.
(k-3) A municipality or county that has one or more
intersections equipped with an automated traffic law
enforcement system must provide notice to drivers by posting
the locations of automated traffic law systems on the
municipality or county website.
(k-5) An intersection equipped with an automated traffic
law enforcement system must have a yellow change interval that
conforms with the Illinois Manual on Uniform Traffic Control
Devices (IMUTCD) published by the Illinois Department of
Transportation.
(k-7) A municipality or county operating an automated
traffic law enforcement system shall conduct a statistical
analysis to assess the safety impact of each automated traffic
law enforcement system at an intersection following
installation of the system. The statistical analysis shall be
based upon the best available crash, traffic, and other data,
and shall cover a period of time before and after installation
of the system sufficient to provide a statistically valid
comparison of safety impact. The statistical analysis shall be
consistent with professional judgment and acceptable industry
practice. The statistical analysis also shall be consistent
with the data required for valid comparisons of before and
after conditions and shall be conducted within a reasonable
period following the installation of the automated traffic law
enforcement system. The statistical analysis required by this
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Illinois General Assembly - Full Text of Public Act 096-1016 Page 11 of 11
subsection (k-7) shall be made available to the public and
shall be published on the website of the municipality or
county. If the statistical analysis for the 36 month period
following installation of the system indicates that there has
been an increase in the rate of accidents at the approach to
the intersection monitored by the system, the municipality or
county shall undertake additional studies to determine the
cause and severity of the accidents, and may take any action
that it determines is necessary or appropriate to reduce the
number or severity of the accidents at that intersection.
(1) The compensation paid for an automated traffic law
enforcement system must be based on the value of the equipment
or the services provided and may not be based on the number of
traffic citations issued or the revenue generated by the
system.
(m) This Section applies only to the counties of Cook,
DuPage, Kane, Lake, Madison, McHenry, St. Clair, and Will and
to municipalities located within those counties.
(n) The fee for participating in a traffic education
program under this Section shall not exceed $25.
A low-income individual required to complete a traffic
education program under this Section who provides proof of
eligibility for the federal earned income tax credit under
Section 32 of the Internal Revenue Code or the Illinois earned
income tax credit under Section 212 of the Illinois Income Tax
Act shall not be required to pay any fee for participating in a
required traffic education program.
(o) A municipality or county shall make a certified report
to the Secretary of State pursuant to Section 6-306.5 of this
Code whenever a registered owner of a vehicle has failed to pay
any fine or penalty due and owing as a result of 5 offenses for
automated traffic law violations.
(Source: P.A. 96-288, eff. 8-11-09.)
Effective Date: 1/1/2011
http://www.ilga.gov/legislatiof/publicacts/fulltext.asp?Name=096-1016&print=true&write= 8/5/2010
CITY OF DES PLAINES
ORDINANCE M - 62 - 10
AN ORDINANCE AMENDING TITLE 7, "MOTOR
VEHICLES AND TRAFFIC," CHAPTER 12,
"AUTOMATED TRAFFIC LAW ENFORCEMENT
SYSTEM," OF THE DES PLAINES CITY CODE.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, as follows:
SECTION 1: That Title 7, "Motor Vehicle and Traffic," Chapter 12, "Automated
Traffic Law Enforcement System," be amended and read as follows:
CHAPTER 12
AUTOMATED TRAFFIC LAW ENFORCEMENT SYSTEM
7-12-1 DEFINITIONS:
AUTOMATED TRAFFIC LAW ENFORCEMENT SYSTEM: A device within the city of Des
Plaines with one or more motor vehicle sensors working in conjunction with a red light signal to
produce recorded images of motor vehicles entering an intersection against a steady or flashing
red signal indication in violation of section 11-306 of the Illinois vehicle code (hereinafter the
"code"), 625 Illinois Compiled Statutes 5/11-306, Title 7 of the Des Plaines City Code, or similar
violation of this code.
However, no Automated Traffic Law Violation shall exist where a motor vehicle comes to a
complete stop and does not enter the intersection, as defined by Section 1-132 of the Illinois
vehicle code (625 ILCS 5/1-132), during the cycle of the red signal indication unless one or more
pedestrians or bicyclists are present, even if the motor vehicle stops at a point past a stop line or
crosswalk where a driver is required to stop, as specified in subsection (c) of Section 11-306 of
the Illinois vehicle code or Section 7-1-3 of this title.
DISREGARDING A TRAFFIC CONTROL DEVICE: No change
NO TURN ON RED: No change
RECORDED IMAGES: No change
TRAFFIC COMPLIANCE ADMINISTRATOR: No change
7-12-2 VIOLATIONS: No change
7-12-3 DEFENSES:
The defenses which may be considered by the Hearing Officer include, but are Mot limited to, the
following:
1. that the motor vehicle or registration plates of the motor vehicle were stolen
before the violation occurred, and not under the control of or in the possession of
the owner at the time of the violation;
2. that the driver of the vehicle passed through the intersection when the light was
red either (i) in order to yield the right-of-way to an emergency vehicle or (ii) as
part of a funeral procession.
To demonstrate that the motor vehicle or the registration plates were stolen before the violation
occurred and were not under the control or possession of the owner at the time of the violation,
the owner must submit proof that a report concerning the stolen motor vehicle or registration
plates was filed with a law enforcement agency in a timely manner.
7-12-4 NOTICE OF VIOLATION:
When the automated traffic law enforcement system records a motor vehicle entering an
intersection in violation of this chapter, the city shall issue a written notice of violation to the
registered owner or lessee of the vehicle, which shall be delivered by U.S. mail within thirty (30)
days after the Illinois secretary of state notifies the city of the identity of the registered owner or
lessee of the vehicle, and in no event later than ninety (90) days following the violation. The city
shall only be required to notify a lessee if the leasing company/lessor provides the lessee's name
by an affidavit and a copy of the lease within sixty (60) days of the notice's issuance. If the driver
information is not provided within sixty (60) days, the leasing company/lessor may be found
liable. If any notice to an address is returned as undeliverable, a second notice shall be sent to the
last known address recorded in a United States post office approved database of the owner or
lessee of the cited vehicle. The second notice shall be made by first class mail, postage prepaid.
A notice of violation associated with an automated traffic law violation shall require a review of
the associated recorded image by the traffic compliance administrator, who shall inspect the
image and determine whether the motor vehicle was being operated in violation of section 7-12-2
of this chapter, or whether one of the defenses enumerated in section 7-12-3 of this chapter is
visibly applicable upon inspection. Upon determination that the recorded image captures a
violation and that no defense applies, the notice of violation shall be served upon the registered
vehicle owner in the manner provided for above. The traffic compliance administrator shall
retain a copy of all violation notices, recorded images and other correspondence mailed to the
owner of the vehicle. Each notice of violation shall constitute evidence of the facts contained in
the notice and is admissible in any proceeding alleging a violation of the above noted statutory
and local provisions and shall be prima facie evidence of a violation, subject to rebuttal.
The notice of violation shall include the following information:
2
A. The name and address of the registered owner or lessee of the vehicle, as indicated by
the records of the secretary of state, or, if' such information is outdated or
unattainable, then the last known address recorded in a United States post office
approved database;
B. The make (only if discernable) and registration number of the motor vehicle involved
in the violation;
C. The violation charged;
D. The location where the violation occurred;
E. The date and time of the violation;
F. A copy of the recorded images;
G. The amount of the civil penalty and the date by which the penalty should be paid (21)
fourteen (14) days from the date of issuance), if a hearing is not requested, and a
statement that the payment of the fine shall operate as a final disposition of the
violation;
H. A statement that a failure to pay the civil penalty by the date noted may result in an
additional late fee being assessed against the owner or lessee;
I. The amount of the late fee;
J. A statement that the failure to pay by the date specified will result in a final
determination of liability and may result in the suspension of driving privileges for
the registered owner of the vehicle;
K. A statement that the recorded images constitute prima facie evidence of a violation;
L. A statement that the person may elect to proceed by paying the fine or challenging the
charge in court, by mail or by administrative hearing; and
M. A statement of how an administrative hearing may be requested.
7-12-5 HEARING:
The owner of a vehicle being operated in violation of this ordinance may request a hearing by the
respond -by date on the Notice of Violation (24-) fourteen (14) days from the date of issuance), to
challenge the evidence or set forth an applicable defense. The Notice of Violation shall
constitute evidence of the facts contained in the notice and is admissible in any administrative
proceeding alleging a violation of this ordinance. The Notice of Violation shall be prima facie
evidence of a violation, subject to rebuttal. Hearings shall be conducted in accordance with this
chapter and Title 1, Chapter 16 of the City Code.
3
The owner's failure to appear at the hearing will result in a finding of liability. In the event of a
failure to appear, a "Findings, Decision and Order" letter will be sent to the owner. The owner's
failure to pay the amount by the date specified in that letter will result in a final determination.
Adjudication by Mail — Procedure:
1. Administrative hearings to review materials submitted for the adjudication by snail of
parking and compliance violations cited pursuant to this Chapter shall be conducted in
accordance with this Chapter.
2. The respondent may contest a parking or compliance violation, based on one or more of
the grounds provided in this Chapter, by mailing to the Police Department the following
materials and information: the notice of violation, the full name, address and telephone
number(s) of the respondent; the make, model and year of the vehicle; any documentary
evidence that rebuts the charge; and a written statement signed by the respondent setting
forth facts relevant to establishing a defense to the charge in accordance with Chapter 12-
1-10. A photocopy of any documentary evidence submitted by any party shall be
accepted as the equivalent of the original document.
3. No violation may be established except upon proof by a preponderance of the evidence;
provided, however, that a parking or compliance violation notice, or a copy thereof,
issued in accordance with this Chapter shall be prima facie of the correctness of the facts
specified therein.
4. Upon review of the materials submitted in accordance with this Section, the hearing
officer shall enter a determination of no liability or of liability and, if liability is found,
the amount of the fine. Upon issuance, such determination shall constitute a final
determination for purposes of judicial review under the Administrative Review Law of
Illinois.
7-12-6 NON-RESIDENTS: No change
7-12-7 FINAL DETERMINATION: No change
7-12-8 NOTICE OF DETERMINATION OF LIABILITY:
If the registered owner fails to pay or contest the Notice of Violation within 21 days a Notice of
Determination of Liability will be sent to the owner indicating that a fine in the amount of $100
is due to the City. The notice will also state that the owner can petition the City to set aside the
determination of liability before it becomes final. If the owner does not pay the $100 as
specified in the notice or petition the City to set aside the determination, within 21 days, a Notice
of Final Determination will be sent to the owner indicating that the owner has exhausted all
challenge options and the $100 fine, plus a late payment penalty of $100.00, is a debt due and
owing to the City and must be paid within 35 days.
4
fine.
7-12-9 NOTICE OF FINAL DETERMINATION: No change
7-12-10 PETITIONS TO SET ASIDE DETERMINATION: No change
7-12-11 NOTICE OF IMPENDING DRIVERS LICENSE SUSPENSION: No change
7-12-12 DRIVERS LICENSE SUSPENSION:
The Traffic Compliance Administrator, by certified report, -may shall request that the Secretary
of State suspend the driving privileges of an owner of a registered vehicle who has failed to pay
any fine or penalty due and owing as a result of 5 automated traffic violations. The report shall
be certified and contain the following:
1. the name, last known address as recorded with the Secretary of State, as provided
by the lessor of the cited vehicle at the time of lease, or as recorded in a United
States Post Office approved database if any notice sent under this Article is
returned as undeliverable, and driver's license number of the person who failed to
pay the fine or penalty and the registration number of any vehicle known to be
registered to such person in a state;
2. the name of the municipality making the report pursuant to this section; and
3. a statement that a Notice of Impending Driver's License Suspension has been sent
to the person named in the report at the address recorded with the Secretary of
State or at the last address known to the lessor of the cited vehicle at the time of
the lease or, if any notice sent under this Article is returned as undeliverable at the
last known address recorded in a United States Post Office approved database; the
date on which such notice was sent; and address to which such notice was sent.
The Traffic Compliance Administrator shall notify the Secretary of State whenever a person
named in the certified report has paid the previously recorded fine or penalty or whenever the
municipality determines that the original report was in error. A certified copy of such
notification shall also be given upon request and at no additional charge to the person named
therein.
Any person receiving notice from the Secretary of State that their driving privileges may be
suspended at the end of a specified period may challenge the accuracy of the certified report
prepared by the Traffic Compliance Administrator. The person shall, within 7 days after having
received notice from the Secretary of State, request an opportunity to speak with the Traffic
Compliance Administrator to challenge the accuracy of the certified report. If the Traffic
Compliance Administrator determines that the original report was in error due to the fact that the
person challenging the report was not the owner or lessee of the vehicle or that the person has
already paid their fine for the 5 or more automated traffic violations, the Traffic Compliance
Administrator shall immediately notify the Secretary of State of such error in a subsequent
5
certified report.
7-12-13 PENALTY: No change
SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held
invalid, the remainder shall continue in full force and effect without affecting the validity of the
remaining portions of the Ordinance.
SECTION 3: That this Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
Published in pamphlet form this
day of , 2010.
CITY CLERK
Note: New language is underlined.
Lega1\Ord12010\Amend Red Light Chapter 12
6
MAYOR
Approved as to form:
David R. Wiltse, City Attorney
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CITY OF DES PLAINES
ORDINANCE M - 63 - 10
AN ORDINANCE AMENDING TITLE 1,
"ADMINISTRATIVE," CHAPTER 16, "ADMINISTRATIVE
HEARINGS PROGRAM," OF THE DES PLAINES CITY
CODE.
BE IT ORDAINED by the City Council of Des Plaines, Cook County, Illinois, in the
exercise of its home rule powers, as follows:
SECTION 1: That Title 1, "Administrative," Chapter 16, "Administrative Hearings
Program," of the City Code of Des Plaines, be amended and read as follows:
CHAPTER 16
ADMINISTRATIVE HEARINGS PROGRAM
1-16-1: CREATION AND PURPOSE: No change
1-16-2: JURISDICTION: No change
1-16-3: DIVISION OF ADMINISTRATIVE HEARINGS: No change
1-16-4: DIVISION ADMINISTRATOR; POWERS AND DUTIES: No change
1-16-5: ADMINISTRATIVE HEARING OFFICER: No change
1-16-6: RULES AND REGULATIONS: No change
1-16-7: AUTHORIZATION TO ISSUE ADMINISTRATIVE CITATIONS:
The following departments and department personnel are hereby authorized to issue
administrative citations in accordance with this chapter:
A. Police Department: All sworn police personnel, community service officers, and citizens
on patrol are hereby authorized to issue administrative hearing citations for violations of
the following provisions of this code:
Title 4, "Business Regulations", in its entirety.
Title 5, "Public Health And Safety", in its entirety.
Title 6, "Police Regulations", in its entirety.
1
Title 7, "Motor Vehicles And Traffic", in its entirety.
Title 8, "Public Ways And Property", in its entirety.
Said administrative hearing citations shall be issued in accordance with the provisions of
this chapter.
The Traffic Compliance Administrator is hereby authorized to issue red light violation
notice citations in accordance with the provisions of Title 7, Chapter 12.
B. No change
C. No change
D. No change
E. No change
1-16-8: NOTICE OF VIOLATION: No change
1-16-9: SERVICE OF VIOLATION NOTICE: No change
1-16-10: SUBPOENAS: No change
1-16-11: REPRESENTATION AT HEARINGS: No change
1-16-12: CONDUCT OF HEARINGS:
The administrative hearing officer shall conduct the hearings in an orderly manner and insist
upon proper decorum by all persons present at the hearings. The intent of the hearings is to
provide the city and the respondent a full and fair presentation of the issues.
Hearings of red light violation notice citations shall be conducted in accordance with the
provisions of this chapter and Title 7, Chapter 12. In the case of a conflict, the provisions of
Title 7, Chapter 12 shall control.
1-16-13: TESTIMONY AND EVIDENCE: No change
1-16-14: ORDERS: No change
1-16-15: FINES: No change
1-16-16: ADMINISTRATIVE HEARING PROGRAM PROCEDURES NOT
EXCLUSIVE: No change
1-16-17: APPEAL: No change
2
SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held
invalid, the remainder shall continue in full force and effect without affecting the validity of the
remaining portions of the Ordinance.
SECTION 3: That this Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
Published in pamphlet form this
day of , 2010.
CITY CLERK
Note: New language is underlined.
Legal \Ord\20I0\Amend Administrative Hearings Program Chapter 16
3
MAYOR
Approved as to form:
David R. Wiltse, City Attorney
Consent A enda Item#4 & 4a
'dr CITY of
/1fef
�1i OFFICE OF THE MAYOR
1,1
City of Des Plaines
Martin J. Moylan
DATE: December 14, 2010
TO: Honorable Aldermen
FROM: Martin J. Moylan
Mayor
1420 Miner Street
Des Plaines, Illinois 60016
Telephone: 847/391-5301
Fax: 847/391-5378
RE: Liquor License ordinance 4-4-19
Amended
********************************************************************
Attached please find a proposed Liquor License ordinance amending
City Code section 4-4-19.
The Mayor, as Local Liquor Commissioner, believes that all liquor
establishments, consumption on the premise and off, should be
required to be certified by an alcohol awareness training program
accredited by the state.
Accordingly the Mayor recommends that the language reflected in the
attached ordinance be added to 4-4-19 of the City Code.
�G
'n- ' Moylan
Mayor
Local Liquor License Control Commiss'_oner
cc: Jason Slowinski
City Manager (Acting)
Attachment: Draft Ordinance M--64-10
CITY OF DES PLAINES
ORDINANCE M - 64 - 10
AN ORDINANCE AMENDING TITLE 4, "BUSINESS
REGULATIONS," CHAPTER 4, "LIQUOR CONTROL,"
SECTION 19, "ALCOHOL AWARENESS TRAINING," OF
THE DES PLAINES CITY CODE.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, as follows:
SECTION 1: That Title 4, "Business Regulations," Chapter 4, "Liquor Control,"
Section 19, "Alcohol Awareness Training," be amended and read as follows:
4-4-19: ALCOHOL AWARENESS TRAINING:
A. It shall be unlawful for any licensed liquor establishment to sell, deliver, serve, prepare, pour,
mix or draw alcoholic liquor •. . • .. - - ,
, unless the owner and manager have successfully completed
an alcohol awareness training program accredited by the state or conducted by the police
department. Furthermore, any and all persons who are required to submit to a background
check pursuant to the Des Plaines liquor license ordinance shall complete an alcohol
awareness training program accredited by the state or conducted by the police department
within the time period set forth in subsection F of this section. It is the responsibility of the
individual to attend and successfully complete an accredited program.
B. No change
C. No change
D. No change
E. No change
F. No change
G. No change
SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held
invalid, the remainder shall continue in full force and effect without affecting the validity of the
remaining portions of the Ordinance.
is)
SECTION 3: That this Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
Published in pamphlet form this
day of , 2010.
MAYOR
Approved as to form:
ht. -4 i. Jai.,
CITY CLERK David R. Wiltse, City Attorney
Legal \Ord\2010\Amend 4-4-19 Alcohol Awareness Training
Consent Agenda Item #5, 5a & 5b
City of Des Plaines
Fire Department
405 So. River Road
Des Plaines, IL 60016
Tel: 847-391-5333
Fax : 847-391-5649
MEMORANDUM
Dale: December 10, 2010
To: Jason Slowinski, Acting City Mer
From: Alan Wax, Fire Chief
James Prandini, Police Chief
CC:
Re: Extension of Police Officer and Firefighter Candidate Eligibility Lists from Two Years to Three
Years
Issue: The current two-year firefighter eligibility list expires in April of 2011. The current two-year
police officer eligibility list expires in November of 2011. Due to the loss of positions associated with
reductions in the departments' budgets, there have been no appointments off of either list.
Analysis: The Illinois Board of Fire and Police Commissioners statute provides for eligibility lists
created by the Board of Fire and Police Commissioners to expire after two years. Under the City's home
rule powers, such rule may be modified by the Council.
The savings in 2011 by not conducting the new -hire testing for both police and fire eligibility lists are in
excess of $30,000. It is Staff's anticipation that, due to the economy, most of the candidates on the lists
will still be available for appointment.
At their meeting of December 2, 2010, the Board adopted Resolution 2010-01, which Resolution
implemented the desired extensions of the current two-year police officer and firefighter eligibility lists to
three years. A copy of Resolution 2010-01 is attached for your reference.
Recommendation: Staff recommends that, at its meeting scheduled for December 20, 2010, the City
Council approve the following two proposed Ordinances:
• Ordinance M-65-10 approves the Rules and Regulations changes made the Board of Fire and
Police Commissioners.
• Ordinance M-66-10 adds a paragraph to the current municipal code providing for three-year
eligibility lists under the City's Home Rule authority.
Exhibit A
RESOLUTION NUMBER 2010-01
OF THE BOARD OF FIRE AND POLICE COMMISSIONERS
OF THE CITY OF DES PLAINES
AMENDING THE RULES AND REGULATIONS OF THE BOARD
WHEREAS, currently, eligibility lists for entry-level police officers and firefighters
expire after two years; and
WHEREAS, it is costly for the Board of Fire and Police Commissioners of the City of
Des Plaines to administer a process to create such eligibility lists; and
WHEREAS, the current firefighter eligibility list expires on April 21, 2011 and the
current police officer eligibility list expires on November 25, 2011; and
WHEREAS, the country, region, and City are in the midst of one of the worst economic
downturns in history; and
WHEREAS, there have been no appointments made from either eligibility list; and
WHEREAS, the Board of Fire and Police Commissioners of the City of Des Plaines
desires to amend its Rules and Regulations regarding the term of eligibility lists for original
appointment;
NOW THEREFORE, the Board of Fire and Police Commissioners hereby amends the
Rules and Regulations as follows. Added language is shown underlined.
Section 1.
CHAPTER III, Section 11(b) is amended to read as follows:
b) A dated copy of the Final Eligibility Register shall be posted in the
Des Plaines Civic Center. This copy shall include the date of expiration of
the register, which shall be three (3) years from the date of posting, or the
date the list is exhausted, whichever shall occur first. Any list in effect as
Section 2.
of the date of adoption of this amended rule shall continue in effect until
three (3) years from the date it was first posted.
CHAPTER VI, Section 11(b) is amended to rcad as follows:
b) A dated copy of the Final Eligibility Register shall be posted in the
Des Plaines Civic Center. This copy shall include the date of expiration of
the register, which shall be three (3) years from the date of posting, or the
date the list is exhausted, whichever shall occur first. Any list in effect as
of the date of adoption of this amended rule shall continue in effect until
three (3) nears from the date it was first posted.
Section 3. This Resolution amending the Rules and Regulations shall be effective ten
(10) days following its approval and publication of notice in accordance with Chapter 1,
Section 8 of these Rules. The Secretary of the Board is authorized to provide for the
required publication of notice of the amendment.
APPROVED this day of , 2010.
Commissioner
Commissioner
Commissioner
NOTICE PUBLISHED , 2010,
in , a newspaper
of general circulation in the City of Des Plaines.
Board Secretary
CITY OF DES PLAINES
ORDINANCE M - 65 - 10
AN ORDINANCE ADOPTING THE AMENDMENTS TO
THE REVISED RULES AND REGULATIONS OF THE
BOARD OF FIRE & POLICE COMMISSIONERS.
BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County,
Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the Board of Fire & Police Commissioners met in Open Session on
December 2, 2010, to ratify and approve, pursuant to City Code provisions 2-6-4, the
amendments to the Rules and Regulations of the Board of Fire & Police Commissioners, a copy
of which is attached hereto and made a part hereof as Exhibit "A."
SECTION 2: That the amendments to the Rules and Regulations of the Board of Fire &
Police Commissioners are hereby ratified and approved by the City Council.
SECTION 3: That the City Clerk shall cause a copy of said approved amendments to be
published in a newspaper of general circulation as required by law.
SECTION 4: That this Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
MAYOR
ti
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
day of , 2010.
‘,9avz.4
CITY CLERK David R. Wiltse, City Attorney
Legal\Onl\2010\P&P Revised Rules & Regs 2010
Exhibit A
RESOLUTION NUMBER 2010-01
OF THE BOARD OF FIRE AND POLICE COMMISSIONERS
OF THE CITY OF DES PLAINES
AMENDING THE RULES AND REGULATIONS OF THE BOARD
WHEREAS, currently, eligibility lists for entry-level police officers and firefighters
expire after two years; and
WHEREAS, it is costly for the Board of Fire and Police Commissioners of the City of
Des Plaines to administer a process to create such eligibility lists; and
WHEREAS, the current firefighter eligibility list expires on April 21, 2011 and the
current police officer eligibility list expires on November 25, 2011; and
WHEREAS, the country, region, and City are in the midst of one of the worst economic
downturns in history; and
WHEREAS, there have been no appointments made from either eligibility list; and
WHEREAS, the Board of Fire and Police Commissioners of the City of Des Plaines
desires to amend its Rules and Regulations regarding the term of eligibility lists for original
appointment;
NOW THEREFORE, the Board of Fire and Police Commissioners hereby amends the
Rules and Regulations as follows. Added language is shown underlined.
Section 1. CHAPTER III, Section 11(b) is amended to read as follows:
b) A dated copy of the Final Eligibility Register shall be posted in the
Des Plaines Civic Center. This copy shall include the date of expiration of
the register, which shall be three (3) years from the date of posting, or the
date the list is exhausted, whichever shall occur first. Any list in effect as
of the date of adoption of this amended rule shall continue in effect until
three (3) years from the date it was first posted.
Section 2. CHAPTER VI, Section I I (b) is amended to read as follows:
b) A dated copy of the Final Eligibility Register shall be posted in the
Des Plaines Civic Center. This copy shall include the date of expiration of
the register, which shall be three (3) years from the date of posting, or the
date the list is exhausted, whichever shall occur first. Any list in effect as
of the date of adoption of this amended rule shall continue in effect until
three (3) years from the date it was first posted.
Section 3. This Resolution amending the Rules and Regulations shall be effective ten
(10) days following its approval and publication of notice in accordance with Chapter 1,
Section 8 of these Rules. The Secretary of the Board is authorized to provide for the
required publication of notice of the amendment.
APPROVED this day of , 2010.
Commissioner
Commissioner
Commissioner
NOTICE PUBLISHED , 2010,
in , a newspaper
of general circulation in the City of Des Plaines.
Board Secretary
CITY OF DES PLAINES
ORDINANCE M - 66 - 10
AN ORDINANCE AMENDING TITLE 2, "BOARDS AND
COMMISSIONS," CHAPTER 6, "BOARD OF FIRE AND
POLICE COMMISSION," SECTION 4, "POWERS," OF
THE DES PLAINES CITY CODE BY ADDING
PARAGRAPH G.
WHEREAS, the City of Des Plaines is a home rule unit of government pursuant to
Article VII Section 6, of the Constitution of the State of Illinois; and
WHEREAS, the City of Des Plaines has adopted the provisions of 65 ILCS 5/10-2.1-1 et
seq. establishing a Board of Fire and Police Commissioners and prescribing the powers and
duties of the Board; and
WHEREAS, 65 ILCS 5/10-2.1-9 provides that the Board shall establish a list of
candidates eligible for original appointment to the position of fire fighter or police officer, and
further provides that the Board shall strike off the names of candidates after such names have
been on the list for more than two years; and
WHEREAS, §2-6-4 of the Des Plaines City Code grants to the Board of Fire and Police
Commissioners the powers and duties prescribed in 65 ILCS 5/10-2.1 1 et seq., and empowers
the Board to adopt rules to carry out its powers and duties: and
WHEREAS, on December 2, 2010, the Board adopted Board of Fire and Police
Commissioners Resolution 2010-01, attached herein as Exhibit A, which Resolution provides
for the current and future eligibility lists for police officers and firefighters to be valid for three
years instead of two years; and
WHEREAS, the City Council of the City of Des Plaines hereby finds and determines
that it is in the best interest of the community that the duration of the eligibility lists for
appointment to the positions of fire fighter or police officer should be extended to three years;
NOW THEREFORE BE IT ORDAINED, by the City Council of the City of Des
Plaines, in the exercise of its home rule powers, as follows:
SECTION 1: The foregoing recitals are incorporated herein as though fully set forth.
SECTION 2: That Title 2, "Boards and Commissions," Chapter 6, "Board of Fire and
Police Commission," Section 4, "Powers," of the Des Plaines City Code be amended to add a
new Paragraph G and read as follows:
1
d
G. Notwithstanding anything to the contrary in the Illinois Municipal
Code, 65 ILCS 5/10-2.1-1 et seq., an eligibility list of candidates for
original appointment to the position of fire fighter or police officer shall be
valid and effective for a period of three years from the date of posting or
publication of the list, or until the date the list is exhausted (as provided
for in the Rules and Regulations of the Board of Fire and Police
Commissioners), whichever shall occur first. Any person whose name is
on the current list of eligible candidates as of the date of adoption of this
ordinance shall remain on the list until three years from the date the list
was first posted or published unless appointed to a position or removed
from the list as provided for in the Rules and Regulations of the Board of
Fire and Police Commissioners.
SECTION 3: If any paragraph, section, clause or provision of this Ordinance is held
invalid, the remainder shall continue in full force and effect without affecting the validity of the
remaining portions of the Ordinance.
SECTION 4: This ordinance shall be in full force and effect from and after its adoption,
approval and publication according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
MAYOR
Published in pamphlet form this Approved as to form:
day of , 2010.
if ;ate
CITY CLERK David R. Wiltse, City Attorney
Legal \Ord12010\Amend 2-6-4 Eligibility List
2
ti
Exhibit A
RESOLUTION NUMBER 2010-01
OF THE BOARD OF FIRE AND POLICE COMMISSIONERS
OF THE CITY OF DES PLAINES
AMENDING THE RULES AND REGULATIONS OF THE BOARD
WHEREAS, currently, eligibility lists for entry-level police officers and firefighters
expire after two years; and
WHEREAS, it is costly for the Board of Fire and Police Commissioners of the City of
Des Plaines to administer a process to create such eligibility lists; and
WHEREAS, the current firefighter eligibility list expires on April 21, 2011 and the
current police officer eligibility list expires on November 25, 2011; and
WHEREAS, the country, region, and City are in the midst of one of the worst economic
downturns in history; and
WHEREAS, there have been no appointments made from either eligibility list; and
WHEREAS, the Board of Fire and Police Commissioners of the City of Des Plaines
desires to amend its Rules and Regulations regarding the term of eligibility lists for original
appointment;
NOW THEREFORE, the Board of Fire and Police Commissioners hereby amends the
Rules and Regulations as follows. Added language is shown underlined.
Section 1. CHAPTER III, Section 11(b) is amended to read as follows:
b) A dated copy of the Final Eligibility Register shall be posted in the
Des Plaines Civic Center. This copy shall include the date of expiration of
the register, which shall be three (3) years from the date of posting, or the
date the list is exhausted, whichever shall occur first. Any list in effect as
of the date of adoption of this amended rule shall continue in effect until
three (3) years from the date it was first posted.
Section 2. CHAPTER VI, Section 11(b) is amended to read as follows:
b) A dated copy of the Final Eligibility Register shall be posted in the
Des Plaines Civic Center. This copy shall include the date of expiration of
the register, which shall be three (3) years from the date of posting, or the
date the list is exhausted, whichever shall occur first. Any list in effect as
of the date of adoption of this amended rule shall continue in effect until
three (3) years from the date it was first posted.
Section 3. This Resolution amending the Rules and Regulations shall be effective ten
(10) days following its approval and publication of notice in accordance with Chapter 1,
Section 8 of these Rules. The Secretary of the Board is authorized to provide for the
required publication of notice of the amendment.
APPROVED this day of , 2010.
Commissioner
Commissioner
Commissioner
NOTICE PUBLISHED , 2010,
in , a newspaper
of general circulation in the City of Des Plaines.
Board Secretary
CITY OF
DES PLAINES
IWNOIS
Consent Agenda Item #6 & 6a
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: December 9, 2010 Ref. #10-247
To: Jason Slowinski, Acting City M er
From: Jon Duddles, P.E., Assistant Dire or of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering"U""
Subject: Construction Engineering Services for Recovery Work Proposal
Des Plaines River Road Reconstruction
Issue: At its December 6, 2010 meeting, the City Council approved the accelerated work schedule
for the Des Plaines River Road Reconstruction project. The target completion date for the
contractor, F.H. Paschen — S.N. Nielsen, is now July 1, 2011. Midwest Gaming and Entertainment
is paying for all costs associated with this accelerated schedule. At this time we are presenting the
construction engineering services amended agreement for the new schedule. Again, Midwest
Gaming and Entertaining is paying for all costs on the revised scope of work.
Analysis: Due to the accelerated schedule, the City will need to provide construction engineering
services for the additional scope of work. On December 6, 2010, we amended the cost sharing
agreement with Midwest Gaming and Entertainment to include these engineering services at 100%
reimbursement to the City.
Cost for the additional construction engineering services is as follows:
Recommendation: We recommend acceptance of the attached construction engineering proposal
from URS Corporation, 100 South Wacker Drive, Suite 500, Chicago, IL 60606 in the not to exceed
amount of $78,759.92. Source of funding will be the Capital Projects Fund with 100%
reimbursement from Midwest Gaming and Entertainment.
Attachments:
Recovery Work Construction Engineering Proposal
Resolution
h:\engineering\correspondence\city council meeting\2010\12-20-10\urs construction engineering amendment\des plaines river road
engineering services add on docx
Scope
Amount
URS Corporation
Construction Engineering Cost-
Recovery Work
$53,304.46
Construction Engineering Cost - Double
Shift Work
$25,455.46
Total-
$78,759.92
Recommendation: We recommend acceptance of the attached construction engineering proposal
from URS Corporation, 100 South Wacker Drive, Suite 500, Chicago, IL 60606 in the not to exceed
amount of $78,759.92. Source of funding will be the Capital Projects Fund with 100%
reimbursement from Midwest Gaming and Entertainment.
Attachments:
Recovery Work Construction Engineering Proposal
Resolution
h:\engineering\correspondence\city council meeting\2010\12-20-10\urs construction engineering amendment\des plaines river road
engineering services add on docx
November 18, 2010
Jon Duddles, P.E.
Assistant Director of Public Works and Engineering
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Re: Des Plaines River Road Reconstruction
Construction Engineering Services
F.H. Paschen Recovery Schedule Proposal
Dear Mr. Duddles:
The contractor for the referenced project, F.H. Paschen, has submitted a letter dated November 16,
2010, proposing a recovery schedule to achieve a July 1, 2011 completion date for the project. We
have reviewed the detail provided for the impact their proposal will have on URS providing the
required construction engineering services. In order to achieve the proposed schedule, FHP is
proposing changes in the construction sequence, changes in construction staging along with schedule
acceleration and winter work. These two areas, acceleration and winter work will significantly impact
our current projected staffing plan.
1- Acceleration - The acceleration of work activities will increase our level of overtime. Weekday
construction operations will be extended beyond the work hours we projected. The man-hours for
weekend operations will also extend beyond those work hours we had estimated. Our estimated
man-hours and cost for additional unplanned overtime is,
December to July — 30 weeks at an additional 8 hours per week = 240 man-hours
Labor — 240 Man-hours = $20,858.96
Direct Costs —15 Vehicle Days at $40.00 per day = $600.00
2- Winter work - Where in our original proposal we were forecasting a reduction in construction
activities and therefore reduced staffing levels during winter months, the FHP proposal will require
us to maintain staff throughout the duration of the contract. Our estimated man-hours and cost
for additional unplanned staff is,
January to March — 2 months at 174 hours per month = 348 man-hours
Labor — 348 Man-hours = $30,245.50
Direct Costs — 40 Vehicle Days at $40.00 per day = $1,600.00
Our estimated cost in response to the recovery schedule proposal is $53,304.46. This amount is an
upper limit of compensation, invoicing will be based on actual hours charged to the project
URS Corporation
100 South Wacker Drive Suite 500
Chicago, IL 60606
Tel: 312.939 1000
Fax 312 939 4198
www urscorp com
MS
F'L.ige 2 o', 2
During the remaining months of the contract we are also anticipating the contractor may need to work
2 shifts in order to maintain this aggressive schedule. As a contingency, we are including man-hours
for construction activities during a second shift. Our estimated man-hours and cost for additional
unplanned staff is,
Labor — 280 Man-hours = $24,335.46
Direct Costs — 28 Vehicle Days at $40.00 per day = $1,120.00
Please find attached our Cost Estimate of Consultant Services. If you have any questions regarding
this submittal or require any additional information, please call.
Sincerely,
URS Corporation
• `1
David C. Nissen
Senior Manager, Constriction
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OVERHEAD RATE
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25,455.461
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5,588.14]
IN-HOUSE
DIRECT
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FRINGE BENF
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12,452.83
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PAYROLL
(B)
1 8,640.001
12,528.00
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31,248.001
MANHOURS
(A)
240
348
2801
868
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F
(Constr Engr Services
- Acceleration
- Winter Work
(SUB -TOTAL
- Second Shift
TOTAL - Not to Exceed (
CITY OF DES PLAINES
RESOLUTION R - 168 - 10
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF
A PROPOSAL FROM URS CORPORATION FOR
ADDITIONAL CONSTRUCTION ENGINEERING
SERVICES FOR THE DES PLAINES RIVER ROAD
RECONSTRUCTION PROJECT IN AN AMOUNT NOT TO
EXCEED $78,759.92.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
of Des Plaines to contract with individuals, associations and corporations, in any manner not
prohibited by law or ordinance; and
WHEREAS, on June 21, 2010, by Resolution R-84-10, the City Council accepted a
proposal submitted by URS Corporation for construction engineering services for the Des
Plaines River Road Reconstruction Project, at a cost not to exceed $1,121,444.95; and
WHEREAS, due to the labor strike, utility conflict delays and field changes, the Des
Plaines River Road Reconstruction Project has been delayed several weeks and is scheduled to
be completed in the fall of 2011; and
WHEREAS, Midwest Gaming & Entertainment, LLC has submitted a Recovery of
Work Proposal to the City for an accelerated completion date of July 1, 2011, which coincides
with the scheduled completion of the casino; and
WHEREAS, on December 6, 2010, by Resolution R-160-10, the City entered into
Addendum #1 to the Local Agency/Developer Agreement between the City of Des Plaines and
Midwest Gaming & Entertainment, LLC for the accelerated completion date for the
reconstruction of Des Plaines River Road to July 1, 2011; and
WHEREAS, as a result, the City will need to provide additional construction engineering
services for the accelerated work, which was included in the cost sharing agreement with
Midwest Gaming and Entertainment approved by Resolution R-160-10; and
WHEREAS, it is in the best interest of the City to accept the proposal submitted by URS
Corporation for additional construction engineering services for the accelerated completion date
for the Des Plaines River Road Reconstruction Project, at a cost not to exceed $78,759.92 and to
authorize the Director of Finance to issue payment to URS Corporation in an amount not to
exceed $78,759.92, which will be reimbursed by Midwest Gaming & Entertainment, LLC;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference as the factual basis for this transaction.
SECTION 2: That the City Council hereby accepts the proposal from URS Corporation
for additional construction engineering services for the accelerated completion date for the Des
Plaines River Road Reconstruction Project, at a cost not to exceed $78,759.92, and authorizes the
Acting City Manager to execute the contract documents.
SECTION 3: That the Director of Finance is hereby authorized to issue payment to
URS Corporation, 100 South Wacker Drive, Suite 500, Chicago, Illinois 60606 in a total amount
not to exceed $78,759.92.
SECTION 4: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010
APPROVED this day of , 2010
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
44,1 R.it/ALL
CITY CLERK David R. Wiltse, City Attorney
Legal\Res\2010\URS Additional Constriction Engineering Services River Road
2
Consent AVenda Item #7 & 7a
r�= moNt City of Des Plaines
• ! 35 t1 City Manager's Office
4t -) ,yep Division of Information Technology
DES PLAINES jJ
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5623
MEMORANDUM
Date: December 13, 2010
To: Jason Slowinski, City Manager (Acting)
From: Michael Duebner, Director Information Technology
Subject: Purchase of Net Motion Mobility XE Software
Issue: The Police Department's mobile users require secure and persistent access to resources
available on the City's network. The current virtual private network (VPN) appliance inadequately
supports the new requirements of mobile data terminal (MDC) applications. This purchase of a
software solution is to be funded from Asset Forfeiture funds.
Analysis: The Information Technology Division (ITC) is charged with securing the City's network
from internal and external threats. Unauthorized access from the Internet is blocked through
firewalls, SPAM filters and complex passwords. At the same time that ITC is blocking unauthorized
access from the Internet, day-to-day operations demand that staff is able to connect to City resources
from fixed remote locations or MDCs through the Internet.
ITC staff has successfully deployed a VPN infrastructure that is compliant with security
requirements established through Federal Information Processing Standards (FIPS) for fixed remote
locations. Staff that is permitted to connect to the City's network from home are required to execute
a multi -step login procedure each time they connect. While the process of establishing the remote
connection is time consuming, it only needs to be performed once per session. A session is either
terminated manually by the user or automatically when the connection becomes idle. Sessions are
always terminated when the Internet connection from the remote computer is interrupted. Users that
connect from fixed remote locations rarely have this problem; however, MDCs that use a cellular
data connection (wireless air card) to the Internet will experience a momentary loss of signal as they
travel throughout the City. It is understandable that reconnecting several times throughout the
workday leads to user dissatisfaction and inefficiency.
ITC staff has sought and tested an alternative solution from NetMotion Wireless for the past 30 days
with positive feedback from the users. NetMotion Mobility XE is specifically designed to
overcome gaps in wireless coverage and is used throughout the country in public safety and field
service environments. Mobility XE maintains a secure and persistent connection that meets the
Police Department's requirement for mobile case reporting and other applications.
Purchase of Net Motion Mobility XE Software Page 2 of 2
December 13, 2010
Quotes for the Mobility XE were obtained from NetMotion, CDWG and InSight Public Sector. The
lowest quote of $18,473.55 for software and 12 months of product support was submitted by
InSight Public Sector.
Recommendation: Staff is recommending the purchase of NetMotion Mobility XE from Insight
Public Sector Software in the amount of $18,473.55. This purchase is being paid for from Asset
Forfeiture funds.
Attachments
Resolution
Purchase Order IT1012011
Vendor Quotations
CITY OF '
ril
DES PLAINE
ILUNOIS
CITY OF DES PLAINES
1420 MINER STREET
DES PLAINES, ILLINOIS 60016
TELEPHONE: (847) 391-5300
PURCHASE ORDER
ORG. NO.
ACCOUNT NO.
980420
PROJECT CODE
DEPT / DIVISION
ITC
VENDOR #
PURCHASE ORDER NO.
IT1012011
VENDOR NAME
Insight Public Sector
SHIP
TO
EXTENDED
ATTN
Pleshette Gales
12,900.00
ADDRESS
6820 S Harl Ave
NetMotion Premium Technical Support
CITY, STATE, ZIP
Tempe, AZ 85283
QUANTITY
ITEM / DESCRIPTION
UNIT COST
EXTENDED
I
NetMotion Mobility XE
12,900.00
12,900.00
1
NetMotion Premium Technical Support
5,573.55
5,573.55
As per quote 212517162
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
SUB -TOTAL
18,473.55
SHIPPING / OTHER
TOTAL
$18,473.55
DATE
REQUESTED BY
DEPARTMENT HEAD
FINANCE DIRECTOR
CITY MANAGER
12/1/10
M.Duebner
PAGE 1 OF 2
Effective 01/01/09
VENDOR SECTION
I.
PRICE
$18,473.55
CONTACT PERSON
/1
VENDOR NAME
InSight Public Sector
PHONE
SOLE SOURCE SUPPLIER
ADDRESS
6820 S Harl Ave
FAX
TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE
CITY, STATE, ZIP
Tempe, AZ 85283
EMAIL '
❑
OTHER (PLEASE EXPLAIN BELOW)
2.
PRICE
$20,150.00
CONTACT PERSON
VENDOR NAME
CDWG
PHONE
ADDRESS
230 Milwaukee Ave
FAX
CITY, STATE, ZIP
Vernon Hills, IL 60061
EMAIL
3.
PRICE
$21,125.00
CONTACT PERSON
VENDOR NAME
NetMotion Wireless
PHONE
ADDRESS
701 N 34t Street
FAX
CITY, STATE, ZIP
Seattle, WA 98103
EMAIL
VENDOR
RECOMMENDED
InSight Public Sector
TOTAL AMOUNT
BUDGETED
❑
OTHER PROJECT COSTS
/1
ONGOING OPERATING
COSTS
$5,573.55
THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE
BUDGET: (CHECK BOX)
0 YES
❑ NO
PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE:
REQUESTED BY
APPROVAL OF LOWEST RESPONSIBLE BIDDER
❑
PROFESSIONAL SERVICES CONSULTING
/1
❑
EMERGENCY PURCHASE
❑
SOLE SOURCE SUPPLIER
❑
EQUIPMENT STANDARDIZATION
TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE
I1
❑
JOINT GOVERNMENT PURCHASING PROGRAM
❑
OTHER (PLEASE EXPLAIN BELOW)
EXPLANATION: Insight Public Sector provided the lowest quote and is also the current holder the State of Illinois contract.
FOR PURCHASES OVER $10,000
A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX)
® YES
❑ NO
THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX)
® YES
❑ NO
DATE
REQUESTED BY
DEPARTMENT HEAD
FINANCE DIRECTOR
CITY MANAGER
12/1/10
M.Duebner
PAGE 2 OF 2
Effective 01/01/09
Insight.
PUBLIC SECTOR
SOLD -TO PARTY
City Of Des Plains
1420 MINER ST
DES PLAINES, IL 60016-4484
SHIP -TO ADDRESS
City Of Des Plains
1420 MINER ST
DES PLAINES IL 60016-4484
Insight Public Sector SLED
6820 South Harl Ave
Tempe,AZ,85283-4318
Tel: 8004674448
Quotation
Quotation Number Creation Date
212517162 11/16/2010
PO Number / Date
Customer No. • 10329213
Sales Rep : Pleshette Gales
Email : pgales@insight.com
Telephone : 888-266-2751 X 6829
Dear Michael Duebner,
Thank you for considering Insight to be your trusted partners in addressing your evolving IT needs. We appreciate being
considered as your solution source and look forward to making IT work for you.
We deliver according to the following terms:
Terms of Payment : Net 30 days
Ship Via : Insight Assigned Carrier / Ground
Terms of Delivery : FOB DESTINATION
Currency : USD
Material Description
QtY
UnitPrice Extended Price
090NMXE NETMOTION MOBILITY XE
1
12,900.00 12,900.00
STATE OF ILLINOIS STATEWIDE MASTER NETMOTION CONTRACT(# CMS0493730)
CONTACT NAME: MICHAEL DUEBNER
CONTACT EMAIL: MDUEBNER@DESPLAINES.ORG
CONTACT PHONE: 847-39I-5623
090NMPRMMNTI NertMotion Premium - Technical support - 1 5,573.55 5,573.55
phone consulting -1 year - 24x7 - for
NetMotion Wireless Mobility XE
STATE OF ILLINOIS STATEWIDE MASTER NETMOTION CONTRACT(# CMS0493730)
CONTACT NAME: MICHAEL DUEBNER
CONTACT EMAIL MDUEBNER@DESPLAINES.ORG
CONTACT PHONE: 847-391-5623
Sub Total 18,473.55
Tax 0.00
TOTAL 18,473.55
Please contact us with any questions or for additional information about Insight Public Sector SLED's complete
IT solution offering.Purchase orders should be made out to Insight Public Sector,Inc.. Again, thank you for
considering Insight Public Sector SLED!
Sincerely,
Pleshette Gales
Page 1 of 2
Insight
PUBLIC SECTOR
Quotation Number / Creation Date
212517162 / 11/16/2010
Material Description
888-266-2751 Ex: 6829
pgales@insight.com
QtY
UnitPrice Extended Price
Subject to IPS Terms & Conditions online at www.ips.Insight.comiTermsandConditions unless purchase is being made pursuant
to a separate written contract in which case the terms of the separate written contract shall govern.
Page 2 of 2
11/16/2010
CDW CDW G CDW Canada Your Account Manager Bart Heckman
Quotes ID Learn more
Shop CDWG
Hi Michael (not you9)
Quotes
My Account
Search :or
Recent Quotes Quote Details
To forward th s quote, cl ck "Send quote to an associate." To convert this quote to an order, click "Add to Cart"
Quote Information
Quote #: VZG3338
Status: Oper
Quote Date: 11/11/2010
Contact: MICHAEL DUEBNER
Description: NETMOT1ON PRICIQUOTE
Billed From Address
CDW Government Inc.
230 N. Milwaukee Ave
Vernon Hills. IL 60061
(800) 594-4239
Shipping Address
CITY OF DES PLAINES
MICHAEL DUEBNER
1420 MINER ST
DES PLAINES , IL 60016-4484
Need Help?
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Phone. (877) 404-6297
, Fax. (312) 705-9472
E -Mail quote to Bart
Billing Address
MICHAEL DUEBNER
ATTN: CITY OF DES PLAINES
1420 MINER ST
DES PLAINES , IL 60016-4484
(847) 391-5623
Payment Method
MasterCardNisa Govt
Shipping Method
Electronic Drop Ship
Quote #
' a Send quote to an associate
Product Contract CDW Mfg Part # Qty Price Ext. Price
NETMOTION NM MOBILITY XE 100 National Ipa Tech Solutions 1980890 090NMXE 1 $13,950.00 $13,950.00
NETMOTION WRLS NM NAC/POL MOD ADV National Ipa Tech Solutions 1980923 090NMBXE 1 $7,400 00 $7,400.00
NetMbtion Mobility XE Analytics Module - license National Ipa Tech Solutions 1980933 090NMRXE 1 $1 400.00 $1,400 00
NertMobon Premium - technical support - 1 year - for NelMotion Wireless Mo National Ipa Tech Solutions 2234698 090NMPRMv1NT1 1 $6 200.00 $6,200.00
Sub -Total $28,950 00
Shipping S0.00
Grand Total S28,950.00
'Tax may change if th.s quote is amended byyour account manager.
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cdwg.com/shop/.../QuoteDetails.aspx?q... 1/1
41ETMOTION
WIRELESS
Ship to Address:
City of Des Plaines
Des Plaines, IL
8473915623
Dear ,
11/10/2010
Quote Number: 101110-11043D
CID: 117710
Territory: North Central
Account ID: 00100000005mtZaAAI
Thank you for your interest in Mobility XE from NetMotion Wireless. Below, please find the detailed quote you
requested. This quote will be valid until 12/25/2010.
Quote Option 1:
Product Description
SKU
Quantity
Price Per Unit
Extended Price
Mobility XE Standard Edition - includes:
• (1) Mobility XE Server License
• (1) 100 Device License
090NMXE
1
$15,000.00
$15,000.00
Advanced Bundle (Policy Management
& NAC Modules)
• (1) 100 Device License
090NMBXE
1
$8,000.00
$8,000.00
Analytics Module
• (1) 100 Device License
090NMRXE
1
$1,500.00
$1,500.00
Subtotal
$24,500.00
Premium Software Maintenance
for 1 year
• 24 x 7 technical support
• Major version upgrades
• Tech notes and web based support
• Cumulative quantity discounts on
additional device licenses
• Patch and point releases at no
additional charge
• Guaranteed response times
090NMPRMMNT1
1
25%
$6,125.00
Total
$30,625.00
Quote Option 2:
Product Description
SKU
Quantity
Price Per Unit
Extended Price
Mobility XE Standard Edition - includes:
• (1) Mobility XE Server License
• (1) 100 Device License
090NMXE
1
$15,000.00
$15,000.00
Advanced Bundle (Policy Management
& NAC Modules)
• (1) 100 Device License
090NMBXE
1
$8,000.00
$8,000.00
Analytics Module
• (1) 100 Device License
090NMRXE
1
$1,500.00
$1,500.00
Subtotal
$24,500.00
Premium Software Maintenance
for 3 years
• 24 x 7 technical support
• Major version upgrades
• Tech notes and web based support
• Cumulative quantity discounts on
additional device licenses
• Patch and point releases at no
additional charge
• Guaranteed response times
090NMPRMMNT3
1
20%
$14,700.00
Total
$39,200.00
Page 1 of 2
I will follow up with you to answer any questions. Until then, please do not hesitate to contact me.
Sincerely,
Matt Ryan
Account Executive
mattr@nmwco.com
Phone: (206) 691-5642
Fax: (206) 691-5501
Above prices in US dollars. State and local sales tax will apply in certain states. Exempt customers must provide an official sales tax
exemption certificate in compliance with state and local laws to avoid sales tax charges. Please note that pricing on this quote is subject to
change if you purchase additional licenses, add new software features, or if we change our software prices. Maintenance renewals are based
on current software list prices at the time of renewal and must include the total quantity of licenses, servers, and features that you own at the
time of renewal. This pricing quote is confidential and may not be redistributed.
NetMotion Wireless, Inc. • 701 N 34th Street, Suite 250 • Seattle, WA 98103 • Tel. 206.691.5500
Page 2 of 2
CITY OF DES PLAINES
RESOLUTION R - 169 - 10
A RESOLUTION AUTHORIZING THE PURCHASE OF
NETMOTION MOBILITY XE SOFTWARE FOR THE
POLICE DEPARTMENT.
WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, the Police Department's mobile users require secure and persistent access
to resources available on the City's network. The current virtual private network (VPN)
appliance inadequately supports the new requirements of mobile data terminal (MDC)
applications; and
WHEREAS, ITC staff has successfully deployed a VPN infrastructure that is compliant
with security requirements established through Federal Information Processing Standards (FIPS)
for fixed remote locations. However, MDCs that use a wireless air card to connect to the Internet
experience frequent momentary losses of signal as they travel throughout the City. Reconnecting
several times throughout the workday leads to user dissatisfaction and inefficiency; and
WHEREAS, ITC staff has sought and tested NetMotion Mobility XE, which is
specifically designed to overcome gaps in wireless coverage and is used throughout the country
in public safety and field service environments. NetMotion Mobility XE maintains a secure and
persistent connection that meets the Police Department's requirement for mobile case reporting
and other applications; and
WHEREAS, quotes for NetMotion Mobility XE were obtained from three vendors and
the lowest responsible quote for software and 12 months of product support was submitted by
InSight Public Sector in an amount not to exceed $18,473.55; and
WHEREAS, it is in the best interest of the City accept the lowest responsible quote from
InSight Public Sector and to authorize the purchase of NetMotion Mobility XE from InSight
Public Sector at a cost not to exceed $18,473.55 and to authorize the Director of Finance to issue
payment to InSight Public Sector in an amount not to exceed $18,473.55;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows;
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference.
1
SECTION 2: That in the best interest of the City, the City Council hereby authorizes the
purchase of NetMotion Mobility XE from InSight Public Sector at a cost not to exceed
$18,473.55, and that the Acting City Manager is hereby authorized to execute any and all
contract documents.
SECTION 3: That the Director of Finance is hereby authorized to issue payment to
InSight Public Sector, 6820 South Harl Avenue, Tempe, Arizona 85283, in an amount not to
exceed $18,473.55
SECTION 4: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST Approved as to form:
Awid ax/A
CITY CLERK David R. Wiltse, City Attorney
Legal\Res\20I0\NetMotion Mobility XE Software Purchase
2
CI re
ID 35
sw. l
DES PLAINES
ILLINOIS
Consent Agenda Item #8,81. 8a
City of Des Plaines
Public Works and Engineering Department
11 I 1 Joseph Schwab Road
Des Plaines, 11, 60016
Tel: 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: November 22, 2010
'l'o: Jason Slowinski, Acting City M•
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering 'U
From: Adam M. Boeche, P.E., CFM, Assistant Director of Public Works and Engineering
Subject: Contractual HVAC Services, 2011 - 2013
Issue: Bids for the contractual HVAC maintenance and repair were opened on November 19, 2010. The
work involves both preventative maintenance and full repair of the systems at various City -owned
facilities.
Analysis: The scope of work consists of routine, preventative HVAC maintenance for City Hall,
Police, Public Works, Water Pumping Facility, downtown Metra Station, and parking deck facilities.
The proposals also included the hourly labor costs and material mark-up for work that may be
performed that exceeds standard maintenance. The attached spreadsheet shows the bid results.
Since the majority of the HVAC costs involve routine, preventative maintenance, this is the most
critical category in determining the best proposal for the City. Therefore, although Bedco's hourly
labor rates are slightly higher; their monthly preventative maintenance cost offsets this higher hourly
rate. Similarly, since the Public Works and Engineering Department will purchase a majority of the
materials, the material mark-up category is not as critical and will rarely factor into the contract.
Recommendation: The lowest responsive bidder has successfully performed this type of work for the
City for several years. Staff has experience working with this contractor and is confident that the
contractor's labor force can meet the requirements of the contract. Therefore, staff recommends award
of the contract to Bedco, Inc., 322 N. Wolf Rd., Mount Prospect, Illinois 60056 at the following rates:
Source of funding is the General Fund/Streets and Grounds Maintenance/R&M Buildings & Structures
account.
Attachments
Bid Tab
Purchase Order
Resolution
2011
2012
2013
Maintenance Cost
$8,760.00
$10,560.00
$12,360.00
Hourly Labor Rate
$105.00
$115.00
$120.00
Material Markup
28%
28%
28%
Source of funding is the General Fund/Streets and Grounds Maintenance/R&M Buildings & Structures
account.
Attachments
Bid Tab
Purchase Order
Resolution
2011-13 CONTRACTUAL HVAC MAINTENANCE AND REPAIR BID TABULATION
MATERIAL MARKUP I
�i
No
�
o
I
�
N )
28% 28% 28% I
,00
O
o
o
o
O
O
0
O
O
m
0
m
o
m
15% 15% 15% I
00
O
0
O
O
O
0
O
o
O
ANNUAL LABOR RATE
2011 2012 2013
$ 105.00 $ 115.00 $ 120.00
$ 110.00 $ 114.00 $ 118.00
$ 102.00 $ 103.00 $ 104.00
$ 117.00 $ 117.00 $ 117.00
$ 115.00 $ 118.00 $ 121.00
$ 95.00 $ 98.00 $ 101.00
0
O
O
r-1
c-1
ill.
0
0
00
0
N--1
in
0
0
lD
0
N--1
ANNUAL MAINTENANCE COST
2011 2012 2013
$ 8,760.00 $ 10,560.00 $ 12,360.00
$ 17,400.00 $ 18,288.00 $ 19,200.00
$ 22,362.24 $ 23,000.04 $ 23,114.40
$ 36,129.00 $ 37,374.00 $ 38,862.00
$ 49,104.00 $ 50,604.00 $ 52,296.00
$ 54,000.00 $ 58,000.00 $ 62,400.00
$ 88,896.00 $ 90,673.00 $ 92,844.00
COMPANY
BEDCO MECHANICAL
1DYNAMIC HEATING
MARTIN PETERSON CO.
CARRIER COMMERCIAL
INTERNATIONAL PIPING
DELTA HEATING & AIR
MECHANICAL CONCEPTS
CITU OF "Net
�0d I no
_
DES PLAINES
ILLINOIS
CITY OF DES PLAINES
1420 MINER STREET
DES PLAINES, ILLINOIS 60016
TELEPHONE: (847) 391-5300
PURCHASE ORDER
OR(.. NO.
2451
ACCOUNT NO.
930020
PRO.11srr CODE
DFI'T / DIVISION
Street/Grounds Maint
VENDOR NO.
Pt R('IIASE ORDER NO.
PW GS 10-39
VENDOR NAME
Iicdco Mechanical Inc.
SHIP
TO
UNIT
COST
ATM
Rick Bcdnarz
2011 Contractual Building I IVAC Services --Preventative Maint. ONLY
ADDRESS
322 North Wolf Road
8,760.00
CITY, STATE, ZIP
Mount Propsect, II. 60056
QUANTITY
1 JIM / DESCRIPTION
UNIT
COST
EXTENDED
1
2011 Contractual Building I IVAC Services --Preventative Maint. ONLY
8,760.00
8,760.00
1
2012 Contractual Building IIVAC Services --Preventative Maint. ONLY
10,560.00
10,560.00
1
2013 Contractual Building I IVAC Services --Preventative Maint. ONLY
12,360.00
12,360.00
0.00
2011 Hourly Rate
105.00
0.00
2012 I lourly Rate
115.00
0.00
2013 Hourly Rate
120.00
0.00
0.00
Material Markup = 28%
0.00
0.00
0.00
0.00
0.00
SUB -TOTAL
31,680.00
SHIPPING / OTHER
TOTAL
$31,680.0
0
DATE
REQUESTED BY
DEPARTMENT HEAD
FINANCE DIRECTOR
CITY MANAGER
11/22/10
Adam Boeche
PAGE 1 OF 2
Effective 01/01/09
VENDOR SECTION
I.
PRICE
-----------
PROFESSIONAL SERVICES CONSULTING
CONTACT PERSON
❑
VENDOR NAME
See Rid 'Fah
PI IONE
❑
ADDRESS
❑
FAX
❑
CI'T'Y, S'I'A'I'E, ZIP
❑
EMAIL
EXPLANATION:
2.
PRICE
C'ONTAC'T' PERSON
VENDOR NAME
PI IONE
ADDRESS
FAX
CITY, S'T'ATE, ZIP
EMAIL
3.
PRICE
CONTACT PERSON
VENDOR NAME
PI IONS
ADDRESS
FAX
CITY, STA'T'E, ZIP
EMAIL
VENDOR
RECOMMENDED
Bedco Mechanical Incorp.
TOTAL AMOUNT
BUDGETED
-----------
PROFESSIONAL SERVICES CONSULTING
OTI IBR PROJECT COSTS
❑
ONGOING OPERATING
COSTS
❑
THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE
BUDGET: (CHECK BOX)
15 YES
❑ NO
-----------
PROFESSIONAL SERVICES CONSULTING
•
HASES OVER $10,000
A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX)
APPROVAL OF LOWEST RESPONSIBLE BIDDER
❑
-----------
PROFESSIONAL SERVICES CONSULTING
I,
❑
EMERGENCY PURCHASE
❑
SOLE SOURCE SUPPLIER
❑
EQUIPMENT STANDARDIZATION
❑
TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE
❑
JOINT GOVERNMENT PURCHASING PROGRAM
❑
OTHER (PLEASE EXPLAIN BELOW)
EXPLANATION:
HASES OVER $10,000
A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX)
YES
❑ NO
THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX)
/5 YES
❑ NO
Adam Boeche
DATE
REQUESTED BY
DEPARTMENT HEAD
FINANCE DIRECTOR
CITY MANAGER
11122110
Adam Boeche
Timothy Oakley
PAGE2OF2
Effective 01/01/09
CITY 01? DES PLAINES
RESOLUTION R - 170 - 10
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF
A BID FROM BEDCO, INC. FOR CONTRACTUAL
MAINTENANCE AND FULL REPAIR OF THE HEATING
AND AIR CONDITIONING SYSTEMS AT VARIOUS CITY -
OWNED FACILITIES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, Public Works advertised for bids for contractual HVAC maintenance and
full repair of the systems at various City -owned facilities and seven vendors responded; and
WHEREAS, the bid received from Bedco, Inc. is the lowest responsible bid received for
contractual HVAC maintenance and full repair of the systems at various City -owned facilities at
the following rates:
2011 2012 2013
Annual Maintenance Cost $8,760.00 $10,560.00 $12,360.00
Annual Hourly Labor Rate $105.00 $115.00 $120.00
Material Markup 28% 28% 28%; and
WHEREAS, it is in the best interest of the City to accept the bid from Bedco, Inc. for
contractual HVAC maintenance and full repair of the systems at various City -owned facilities at
the rates listed above, and to authorize the Director of Finance to issue payments to Bedco, Inc.
for contractual HVAC maintenance and full repair of the systems at various City -owned
facilities;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by reference
as the factual basis for this transaction.
SECTION 2: That the City Council hereby accepts the bid submitted by Bedco, Inc. for
contractual HVAC maintenance and full repair of the systems at various City -owned facilities
and authorizes the Acting City Manager to execute any and all contract documents.
SECTION 3: That the Director of Finance is hereby authorized to issue annual
payments to Bcdco Mechanical, Inc., 322 N. Wolf Road, Mount Prospect, Illinois 60056 for
preventative maintenance costs of $8,760.00 for 2011, $10,560.00 for 2012, and $12,360.00 for
2013.
SECTION 4: That the Director of Finance is hereby authorized to issue payments to
Bcdco, Inc. at a rate of $105.00 per hour, regular hourly rate service, for 2011, $115.00 per hour,
regular hourly rate service, for 2012, and $120.00 per hour, regular hourly rate service, for 2013,
with a parts markup of 28% over the three year contract for work performed that exceeds
standard preventative maintenance, upon receipt of invoice and approval of work completed.
SECTION 5: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
agaPL. J
CITY CLERK David R. Wiltse, City Attorney
Legal\Res\2010\Bedco HVAC Services 2011-2013
2
CITY OF
DES PLAINES
ILLINOIS
Consent Agenda Item #9 & 9a
City of Des Plaines
Community & Economic Development Department
Division of Planning & Zoning
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5306
Fax 847-827-2196
MEMORANDUM
Date: December 2, 2010
To: Jason Slowinksi, Acting C. a•�nager
Steven V. Gutierrez, Inte 'm Di ector of Community & Economic Developmen
From: Scott Mangum, Senior Planner
Subj: Request for Reduction of Public Improvement Surety:
Concord Commons II Planned Unit Development, 755 Seegers Road
Issue: Pursuant to Title 13, Chapter 2-8, Section F.1 of the Municipal Code, a request is hereby
made for authorization of a reduction of the public improvement surety for the Concord Commons
II Planned Unit Development located at 755 Seegers Road.
Analysis: On January 11, 2005, the City Council granted final plat approval for an 84 -unit
townhouse development called Concord Commons on Northwest Highway at Hanbury Lane. With
the completion of these units, a second phase of the development, Concord Commons II, was
authorized on November 5, 2007 for an additional 34 -units off of Seegers Road.
At the commencement of Phase II construction, the developer posted an $833,066 Line of Credit as
surety for the installation of public improvements required of the project. On November 3, 2008,
the City Council authorized a 54% reduction in the LOC to reflect the percentage of public
improvement work completed. This action reduced the amount of required surety from $833,066 to
$380,709.46. On April 6, 2003, the City Council authorized a second reduction from $380,709.46
to $133,290.56 to reflect the 84% completion of the public improvements.
Currently the developer is requesting that all public improvements are accepted and the remaining
letter of credit be reduced from $133,290.56 to $83,306.60, which represents 10% of the original
Engineer's Estimate plus 25%. This amount is retained for a period of 18 months to ensure that all
public improvements remain in good working order. The Engineering Department has performed a
field review of the public improvements and has found them to be in substantial compliance with
the approved plans. The recommendation of the Engineering Department reduction of the surety
amount is attached.
Recommendation: It is recommended that the City Council pass a resolution to accept the public
improvements constructed and authorize the reduction in public improvement surety for Concord
Commons II in the amount of $49,983.96 in accordance with the provisions of the Municipal Code.
ATTACHMENTS• Resolution
Engineering Department Recommendation
Developer Correspondence - LOC Reduction Request 05202T
CITY OF
DES PLAINES
ILLINOIS
November 15, 2010
TO:
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
CITY COUNCIL
c/o Scott Mangum
Senior Planner
REFERENCE: Concord Commons II PUD
755 Seegers Rd.
Ref # 010243
All public improvements for the Concord Commons II PUD have been completed in substantial
compliance with the approved engineering plans and specifications.
In compliance with City Code section 13-2-8 F.1, I am submitting this report and requesting that
the Letter of Credit be reduced to $83,306.50 (10 % of the original Letter of Credit) and that the 18
month warranty maintenance period should begin.
Respectfully submitted,
Timothy P. Oakley, P.E.
Director of Public Works and Engineering
TPO/j1
HAEGER ENGINEERING
consulting engineers • land surveyors
EMAIL & MAIL
October 29, 2010
Mr. Scott Mangum, Senior Planner
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016-4498
RE: Concord Commons II - Letter of Credit Reduction Request
Our File: 05202E
Dear Scott:
1300 North Plum Grove Road
Schaumburg, Illinois 601/3.4546
tel: 84/.394.6600
fax: 847.394 6608
All work has been completed within the Concord Commons II development and, on behalf of Lennar Communities of
Chicago, LLC, we are formally requesting that the City accept the improvements and that the 18 -month warranty
period begin. In addition, we are formally requesting that the Letter of Credit (LOC) FGAC-07152 be reduced by
$49,983.96, from $133,290.56 to $83,306.60 which represents the required maintenance warranty LOC that is to
remain with the City until 18 -months after all improvements are completed and certified by the city engineer.
Original LOC:
LOC Reduction #1 (11/3/2008):
Remaining LOC After LOC Request #1:
LOC Reduction #2 (4/6/2009):
Remaining LOC After LOC Request #2:
LOC Reduction #3 (Current):
Remaining LOC After LOC Request #3:
$833,066.00
-$452,356.54
$380,709.46
-$247,418.90
$133,290.56
-$ 49,983.96
$ 83,306.60
Required Maintenance Warranty Calculation:
Original Engineer's Opinion of Probable Cost:
25% Contingency:
Total (125% of Original EOPC):
Maintenance Warranty LOC Amount*:
(Refer to calculations below)
$666,453.04
$166,613.26
$833,066.00
$ 83,306.60
* 10% of 125% of Original EOPC
We kindly request that the City schedule this item for the next available City Council meeting. Should you have any
questions regarding this matter, please do not hesitate to contact me at 847-230-3180.
Sincerely,
HAEGER ENGINEERING LLC
Todd A. Shaffer, P.E.
Principal
Cc: via email
Rob Zoromski (Lennar) Genn Richmond (Lennar Debb e Knepper (Lennar)
www haegereng nearing com
Pinion!: Cnneord Commons
1.0000000007.115.1.
Pigott 1 0902E
REM NO. DESCRIPTION
1
Fnynr..r. Opinion of Pnb.56 Con.aua r , 1
H..Su Enginrdng, u1..
Can.WMO En5ltwn 4nd Land Surveyors
Pnpr.4 EAB
R..l.wuh TAB
Dec 10128110
Redueem 112 Torii Shallot
07Y UNIT 65171 PRICE TOTAL PRICE
REDUCTION REQUEST 01
PERCENT
COMPLETE
OTT
TOTAL PRICE
TO DATE
REDUCTION REOUEST02
PERCENT TOTAL PRICE
COMPLETE OTY I TO DATE
38
100%
39 $ 8.075.00
100%
1484.0 $ 14,&033
100%
1700 $ 2,11200
100%
10302 $ 15,45133
100%
0732 $ 4956.10
100%
289.4 $ 43,69.00
887L 0 9,555.70
100%
463.6
$ 1299.9
100%
3129
S 0288.10
100%
1700
$ 6,00370
100%
105.5
$ 1199.10
100%
1403
$ 10,024.20
1004
27.5
$ 4274.9
100%
2.0
$ 290.00
100%
10
$ 1,400.00
10014
30
0 5,400.00
100%
19
$ 299.9
100%
1.0
$ 2,09.00
100%
8.0
$ 12099
100%
70
0 04999
100%
10
$ 3,600 00
100%
1028
$ 5,777.78
BOT! 0 11109.9
9%
5200
0 123942
100%
2409
$ 6900.9
100%
6020
$ 207990
100%
4.0
$ 80990
00%
22.4
$ 22440.00
100%
39
$ 89059
19%
20
$ 409.00
100%
1.0
$ 2909
100%
387.0
$ 11.00072
5071 0 63,200.14
100%
1199
$ 31799
100%
613.5
0 17,205.00
100%
4.0
5 849.00
100%
349
$ 26999
100%
ID
0 29059
1000
672.7
$ 20.10122
8071 0 10609.72
33%
0875
$ 4,107.05
33%
432.3
$ 1,021.13
080
0049
$ 10376.20
910
1110.6
5 39069
600
1110.5
$ 11,104.9
8O%
2053
0 682.52
9%
389
0 9212
33%
152
0 11545
0%
00
$
100%
0279
0 13914.45
100%
55.1
$ 02636
00%
9129
0 20.86470
100%
643
$ 16102
len $ 7732151
191E
1644.7 0 493257
100%
109
5 2,0059
100%
1.0
$ 3,099
68%
09.7
0 2050.9
100%
91.7
$ 5,217.10
100%
3.0
$ 12000.00
10014
10
0 3,6059
50%
29
0 6990
8071. 0 36400.07
REDUCTOR REQUEST 02
PERCENT TOTAL
COMPLETE OTY TO DATE
04% 5511634.44
1.01
Into C6,407
38
AC
02,60090 0097500
100%
30
0 807600
102
S.wnut t Romero Panm.M
1405
SF
51000 014,84833
1004
14640
$ 14940.33
193
O.wwlL Remove: Curb I Oulmr
176
LF
51200 $2,1129
100%
1760
S 2,11200
1.04
O.wud t Ramiro Canrnl.
1030
SF
51500 005,45335
100%
10302
0 15,45335
095
Tama 0114po5.O(51
873
CY
0500 5490010
100%
3732
0 4980.10
1.00
Earthwork •15070R7
2800
CY
015.4 043900.00
100%
290.4
0 43.500.00
2 01aem8.wb
2.01
292
203
294
2.05
208
297
2.00
290
210
2.11
2.12
tr RCP m
151 RCPM
lrRCPM
351 RCP 4
451
LF
02800
11299.9
313
LF
03090
5029.10
170
LF
$33.9
05903.70
4515251ERCP II/
4r RCP DI
106
LF
511000
511906.10
145
LF
0130.9
51592420
151 RCP ID Fiend End Section
1r RCP ID Mond End 5.ndon
351 RCP 10 Fled End S.00.n
45' RCP DIRand EM 54108n
451 RCP DI Flared End Baan
Mr0o4-wIFnm.lOnto
28
LF
0155.00
84374.9
2
EA
01,0901.
52999
EA
01,49.01.
51.499
EA
*1,800 D1
05.499
EA
04.09.01
52,00.9
EA
$299.01
22999
213
Catch Bute •wRram.l0rab
6
EA
0299.01
512900.9
2.14
2.115
4te1 • WIFam1Onie
EA
029904
01499.9
8.40113mu4r 5.0555
3
EA
01,29.01.
$.600.9
103
CY
$801
05,777.70
3
Near Win
SST! 0111,510.11
391
102
393
394
3.6
391
107
308
3.9
1' Typo K Coypu Water e.Mpo
OIMO. Iron Watemu4 .r
Walla len W1.rmW
Volvo 4 Yawl
& Sox
030
LF
820.00
015,78701
240
LF
52500
$2290090
89
LF
*20.00
530.7990
EA
520990
109991
r sir N.YN. Cam.dlnn
Rn Hydrant wSAo.. Wive
WaWma4 Tsang
34
EA
$19990
534,90.0
EA
129090
06,9091
2
EA
02099
049990
Sand Gander Baa80
LSUM
99993
1299.0[
39
CY
5309
4 Snottily Smou
81199.72
SOIL 0127,85677
071. $ 996570
100%
4535
$ 12,6089
100%
3129
$ 038010
100%
178.0
S 5,003 70
100%
105E
O 11.806.10
100%
1482
$ 10,024.20
100%
100%
27.6
20
O 4.274 9
$ 2,000.9
100%
1.0
$ 1,499
100%
30
$ 5,400.00
100%
10
$ 209.9
100%
10
S 2999
100%
80
0 129900
100%
70
$ 1499.9
100%
10
0 3099
100%
1021 $ 5,777.70
8071. $ 1119988
50%
4807
0 8,303.50
100%
240.0
$ 8,0000
100%
8020
0 20,7900
100%
49
5 699.9
60%
179
1 17,00090
100%
30
O 8900.00
100%
2.0
$ 49990
10011
19
0 2,90.9
00%
39.4 0 8.297.78
0871 $ 82x128
4.01
402
4.03
494
4.05
400
0-0.01uy0.nh.
r PVC SDR 2109Day Pipe
Bun Mwho% Wham. 141.1d
S.M0 Com Out
119
LF
530004 234,70090
674
LF
$30001 01720500
4
EA
11.09001 509990
6.04105 SomeTr6m
34
EA
$76004 07599000
S.4W Gnnd.rdoc63D
L SUM
02.000014 1299.9
073, CY
320914 520,101.22
PU100
58TL
010090672
6.01
5.02
605
004
LOS
600
6.07
11)2' 011Wn.8o4104. Ceun6Cl.a. 1358.210. C
r BSum. Binder Cowan, Typo2. M40
10'900100110 Bre 000pe, 0041
2003
BY
0435
812,71814
1310
BY
53.75
84912.50
11/40Dum.84d.r Course, Typo 2. W0
✓ 4011.114114 Dem County C.41
1315
8Y
51200
$15.72000
0055
SY
819
5698.03
O 1! /.NM Plinio Cost ®616..v.o
151 PCC Pavem.nt (Mess PVT
193
8Y
010.00
01092590
445
GAL
*200
0857.78
698
605
610
611
6.12
0.13
51 A0me0.4Moo Comm DAA
D.4o000 PmnMm
9
SY
026.00
$1457.76
Typal/112 Curba sudor
Derr.od Cub t OWar
r PCC eldpwYt
9
413
SY
8Y
990
04090
*34008
100%
119.4
S 34,79.60
100%
573.5
O 17,9500
100%
40
0 849.9
100%
34.0
5 26,50090
100%
10
5 29800
100%
872.7
$ 20,10132
SST! 0 1069972
33%
0076
5 4,187.06
33%
4323
$ 1,91.13
33%
432.3
8 6107.00
33%
5552
0 1,94135
33%
555.2
$ 69942
33%
149.1
S 206.20
33%
193
$ 481.9
33%
102
O 11545
51091100
028
LF
51590
213.01445
55
LF
015.00
$82635
rA0r.010 Bar Canna. Typo '0'
950
BF
*590
$44.706.9
64
BY
L Mlem0noau. CrubuoOon
0100
5163.02
Son 4134.11195
0%
00
33%
391
5 4.91.77
100%
051
0 02835
40%
3916
s 179159
100%
543
S 183.02
nen 0 429945
601
631
603
60.
8.05
100
607
606
91 P.r=
bd*1Paaeeon
1644
LF
$390
$493257
Cm35=06n &Menne
Tamil R.ror..d
Tapo00 Sonar
U01100l.
10
EA
826090
52,60000
EA
04099
$30900
149
CY
5390
$4.454.70
572
CY
01000
55317.10
Rotondo Le5bmN
Stan.
3
EA
849990
51209.00
100%
16442
S 4,83257
1017%
109
5 2,600.00
100%
33%
1.0
401.1
s 3,099
O 147000
19%
917
S 5,217.10
0%
09
EA
0359.01
$999
4
EA
83991
$1,7900
5811. 03694.40
S40-74041000411analPlo00M. Cost 595,90.93
10%CanlloaNNY 00000404
ToyW 0f 0papn of 50O.ble Coal 01009991
T0Ol U.. et0 0011L4041o7W.At(f25% ofEOPC)
96.4 Recnid 31 81 (1113O000k
Lbw Remxl6n 02 (41812000
WDA RodrcOm163 (Cun.m Rqur1.501104 MWrulw Wray LOCAnrad)
0633000.00
045235654
02474119
040007.9
100%
1.0
5 35900
015
00
SOIL 2 203209
REDUCTION REQUEST 11
PERCENT
COMPLETE
75%
TOTAL
TO DATE
145235804
NMR.rme*104L01
0300,7940
13320050
003.3069
1 Burg of LOCpR.rRrUp0on 11• Comma., 0104144en04114rrIh 1.007:
0613019 TVs is00 4161190 r1oWndW4hnarw Hen0n8LOC Am4une
Wiwn.lme Wnnnty LOC 00.100..: (10%al12511 of EOPC):
5833069 ITW a.W.1108.10 a 93005.00)
REDUCTION REOUEST43
PERCENT
COMPLETE
TOTAL PRICE
TO COMPLETE
100%
100%
100%
100%
100%
16015
Ben
5000
5000
$0.00
8000
$004
10.9
5000
100%
100%
100%
1004
10014
109
994
00.00
9.00
8001.
5090
900
80.01
8004
8001
5001
SDK
931
$001
9.01
2001
00.04
sox
mot
SOK
10014
INITL
SOX
SOX
50 0
00.04
5804
9104
0004
10011
81371.
40.01
SO 00
MOE
SOK
SO 00
50.00
WOO
0400
1000
50.00
10.00
10.00
10.011
WOO
sun
woo
suo
/0011211763
PERCENT TOTAL PRICE
COMPLETE TO COMPLETE
100% 00.00
CITY OF DES PLAINES
RESOLUTION R - 171 - 10
A RESOLUTION ACCEPTING THE PUBLIC
IMPROVEMENTS FOR CONCORD COMMONS II
TOWNHOUSE DEVELOPMENT LOCATED AT 755
SEEGERS ROAD, DES PLAINES, ILLINOIS.
WHEREAS, Section 13-2-8 F. 1. of the City Code of Des Plaines requires the passage of
a Resolution for reduction of the public improvement surety; and
WHEREAS, on November 5, 2007, the City Council granted final plat approval for
Concord Commons II Townhouse Development, which consists of 34 townhouses, at 755
Seegers Road in Des Plaines; and
WHEREAS, the developer was required to complete the necessary public improvements,
which included streets, fire hydrants, storm and sanitary sewers, water main, street paving, public
sidewalks, and street lights, among others and the developer posted a Letter of Credit in the
amount of $833,066.00 to secure the construction of those public improvements; and
WHEREAS, in October 2008, the Engineering Department inspected the public
improvements in Concord Commons II Townhouse Development and found that substantial
portions of the public improvements had been completed. As a result, on November 3, 2008, the
City Council authorized the Letter of Credit to be reduced by $452,356.54, or 54 percent, to
$380,709.46; and
WHEREAS, the developer of the property posted an amended Letter of Credit in the
amount of $380,709.46; and
WHEREAS, the developer requested a second reduction of surety and the Engineering
Department performed a field review of the public improvements in Concord Commons II
Townhouse Development and found that a majority of the public improvements had been
completed. As a result, the Letter of Credit was reduced by $247,418.90, or 84 percent, to
$133,290.56; and
WHEREAS, the developer of the property posted an amended Letter of Credit in the
amount of $133,290.56; and
WHEREAS, the public improvements in Concord Commons II Townhouse
Development have been completed; and
WHEREAS, the Engineering Department has inspected the public improvements in
Concord Commons II Townhouse Development located at 755 Seegers Road, and has issued a
"Final Report," which has certified the subdivision as complete and in conformance with the
description plans and specifications submitted;
1
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows;
SECTION 1: That the recitals set forth herein above are incorporated herein by reference
as the factual basis for this transaction.
SECTION 2: That the public improvements in Concord Commons II Townhouse
Development, located at 755 Seegers Road, is hereby accepted in accordance with the Director
of Engineering's report, dated November 15, 2010, a copy which is attached hereto and made a
part hereof as Exhibit "A," and Section 13-2-8 F. 1. of the City Code
SECTION 3: That pursuant to Section 13-2-8 F. 1., a cash bond, or other surety,
acceptable to the City Attorney, pursuant to Section 13-2-8 B., in the amount of $83,306.60 shall
be posted and shall be held for the required 18 months after final acceptance of the subdivision's
public improvements. Once the cash bond, or other surety is received and accepted, the Letter of
Credit in the amount of $133,290.56 is authorized to be released.
SECTION 4: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010
APPROVED this day of , 2010
VOTE: AYES NAYS ABSENT
ATTEST: Approved as to form:
CITY CLERK David R. Wiltse, City Attorney
MAYOR
Legal Res120101Accept Public Improvements Concord Commons II
2
/rAIMIN
p- CITV OF
35) \\ OFFICE OF THE MAYOR
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
Telephone: 847/391 5301
Fax: 84//3915378
Martin J. Moylan
Consent Agenda Item #I0
DATE: December 14, 2010
TO: Honorable Aldermen
FROM: Martin ,i. Moylan
Mayor
RE: Appointments/Re-appointments to Commissions
************************************************************************
Economic Development Commission - Appointment
Randall Rapp 04/30/12
(Completes the term of Rita Shah, removed 11/08/12)
********************************************************
Resume and/or letter of intent is in your hands.
These appointments will come before you on the consent agenda of December 20, 2010.
Page 1 of 1
REAPPOINTMENTS
Marten J. Moylan
OFFICE OF THE MAYOR
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
Telephone: 847/391-5301
Fax: 847/391-5378
DATE: December 14, 2010
TO: Honorable Aldermen
FROM: Martin J. Moylan
Mayor
RE: Appointments, Re -appointments to Commissions
****************************************************************
Youth Commission — Re- Appointments
Robert Neil 12/01/13
This appointment is scheduled to be announced on the December 20, 2010 agenda with
confirmation on the consent agenda of January 3, 2011.
Letter of intent and/or resume attached.
Page 1 of 1
Donna Catlett
From: kiwi72@comcast.net
Sent: Tuesday, November 23, 2010 9:00 AM
To: Donna Catlett
Subject: Youth Commission
Dear Mayer Moylan,
My appointment to the Youth Commission expires in December. I would like to be re appointed. I
think that working with the youth of DesPlaines is one of the most important things I can do. Thank
you for your consideration.
Robert Neil
1
COMMITTEE OF THE WHOLE
PACKET
CIIY OF
1111016
DES PLAINES
ILLINOIS
Committee of the Whole Item #la
City of Des Plaines
Finance Department
Des Plaines, IL 60016
Tel: 847-391-5300
Fax: 847-391-5402
INTEROFFICE MEMORANDUM
Date: December 9, 2010
To: Jason Slowinski, Acting Cit nager
CC: Mayor, City Council, City CI r , City Attorney, Department Directors
From: Dorothy Wisniewski, Director of Finance
Subj: Resolution R-172-10 December 20, 2010 Warrant Register
I recommend that the above-mentioned Warrant Register be approved in the amount
shown below:
Warrant Register $3,769,292.52
DW/wj
CITY OF DES PLAINES
RESOLUTION
R-172-10
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
December 20, 2010
FUND # FUND TITLE
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
100 GENERAL FUND
CITY OF DES PLAINES
ORGANIZATION CHART
ORGANIZATION # ORGANIZATION TITLE
0620 ELECTED OFFICE
0631 CITY MANAGER
0632 INFORMATION TECHNOLOGY
0634 LEGAL
0635 MEDIA SERVICES
0637 HUMAN RESOURCES
0639 HEALTH & HUMAN SERVICES
0651 FISCAL SERVICES
0657 OVERHEAD - GEN FUND
0659 GEOGRAPHIC INFO. SYSTEMS
1811 ENGINEERING/GENERAL (PW & ENGINEERING DEPT)
1820 BLDG & CODE ENFORCEMENT
1830 PLANNING & ZONING
1840 ECONOMIC DEVELOPMENT
1211 POLICE ADMINISTRATION
1212 POLICE UNIFORMED PATROL
1213 POLICE CRIMINAL INVEST
1214 POLICE SUPPORT SERVICES
1221 FIRE ADMINISTRATION
1222 FIRE EMERGENCY SERVICES
1223 FIRE PREVENTION SERVICES
1224 EMA
1241 POLICE & FIRE COMMISSION
2451 STREET/GROUNDS MAINTENANCE
2453 VEHICLE MAINTENANCE DIV
2454 PUBLIC WORKS ADMIN
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
201 LIBRARY FUND 2110 LIBRARY SERVICES
201 LIBRARY FUND 2130 IL LIBRARY PER CAP GRANT
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
202 LIBRARY CAPITAL PROJECTS 202F LIBRARY CAPITAL PROJECTS
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
203 MOTOR FUEL TAX FUND 203F MOTOR FUEL TAX
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
204 HUD:COM DEV BLOCK GRANT 204F HUD:COM DEV BLOCK GRANT
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
205 T.I.F. #1 DOWNTOWN 205F T.I.F. #1 DOWNTOWN
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
206 EMERGENCY COMMUNICATIONS 206F EMERGENCY COMMUNICATIONS
FUND # FUND TITLE
208 DPPD SEIZED ASSETS FUND
208 DPPD SEIZED ASSETS FUND
208 DPPD SEIZED ASSETS FUND
208 DPPD SEIZED ASSETS FUND
ORGANIZATION # ORGANIZATION TITLE
208F DPPD SEIZED ASSETS
2081 FORFEITURE ACCOUNT
2082 CUSTOM ASSETS
2083 DEA ACCOUNT
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
210 TIF #3 W. WILLE RD 210F TIF #3 WILLE ROAD
FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE
212 T.I F. #5 PERRY/LEE 212F T I F #5 PERRY/LEE
FUND # FUND TITLE
213 T.I.F.#6 MANNHEIM/HIGGINS
FUND # FUND TITLE
214 T.I.F. #4 FIVE CORNERS
FUND #
230
230
230
FUND TITLE
GRANT FUNDED PROJECTS
GRANT FUNDED PROJECTS
GRANT FUNDED PROJECTS
FUND # FUND TITLE
414 CAPITAL PROJECTS FUNDS
FUND # FUND TITLE
501 METRA LEASED PARKING FUND
FUND #
502
502
502
502
502
FUND TITLE
WATER/SEWER FUND
WATER/SEWER FUND
WATER/SEWER FUND
WATER/SEWER FUND
WATER/SEWER FUND
FUND # FUND TITLE
503 CITY OWNED PARKING FUND
FUND # FUND TITLE
604 ESCROW FUND
FUND # FUND TITLE
625 125 CAFETERIA PLAN
FUND # FUND TITLE
701 RISK MANAGEMENT FUND
FUND #
702
702
702
702
702
FUND TITLE
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
FUND # FUND TITLE
703 I T REPLACEMENT FUND
FUND # FUND TITLE
705 HEALTH BENEFITS FUND
FUND # FUND TITLE
706 COMPENSATED ABSENCES
FUND # FUND TITLE
707 LIBRARY COMPENSATED ABS
CITY OF DES PLAINES
ORGANIZATION CHART
ORGANIZATION # ORGANIZATION TITLE
213F T.I.F. #6 MANNHEIM/HIGGIN
ORGANIZATION # ORGANIZATION TITLE
214F T.I.F. #4 FIVE CORNERS
ORGANIZATION #
2310
2320
2330
ORGANIZATION TITLE
PUBLIC SAFETY GRANTS
CAPITAL GRANTS
OTHER GRANTS
ORGANIZATION # ORGANIZATION TITLE
414F CAPITAL PROJECTS
ORGANIZATION # ORGANIZATION TITLE
5011 METRA LEASED LOTS
ORGANIZATION #
0655
1812
5023
5024
5025
ORGANIZATION TITLE
FISCAL SERVICES/VVATER
ENGINEERING/WATER (PW & ENGINEERING DEPT)
WATER SYSTEMS
PW - WATER - PLANT
SEWER SYSTEMS
ORGANIZATION # ORGANIZATION TITLE
5013 CITY OWNED PARKING OPS
ORGANIZATION # ORGANIZATION TITLE
604F ESCROW
ORGANIZATION # ORGANIZATION TITLE
625F CAFETERIA PLAN
ORGANIZATION # ORGANIZATION TITLE
701F RISK MANAGEMENT
ORGANIZATION #
702F
7021
7022
7023
702304
ORGANIZATION TITLE
EQUIPMENT REPLACEMENT
EQUIPMENT REPCMNT - WATER
FIRE DEPT EQUIP REPLCMNT
POLICE DEPT EQUIP RPLCMNT
SHORT TERM EQUIPMENT LOAN
ORGANIZATION # ORGANIZATION TITLE
703F 1 T REPLACEMENT
ORGANIZATION # ORGANIZATION TITLE
705F HEALTH BENEFITS
ORGANIZATION # ORGANIZATION TITLE
706F COMPENSATED ABSENCES
ORGANIZATION # ORGANIZATION TITLE
707F LIBRARY COMPENSATED ABS
SUNGARD PEN'1'AMATION INC
DATE: 12/09/10
TIME: 10:52:59
FUND ACCOUNTING
SELECTION ('1)111I(IA: pdyiblv.duv date "12/20/7010"
FUND 100 GENERAL FUND
ORGANIZATION ACCOUNT TITLE
0620
0620
0620
0620
'12.0110
930040
9'/0100
9/0100
PROFESSIONAL, SER
1) 6 M VEHICLES
OFFICE SUPPLIES
OFFICE : UPPI.IES
108081
18291
00520
102790
TOTAL ELECTED OFFICE
631 970100 OFFICE SUPPLIES 102790
TOTAL CITY MANAGER
0632
0632
0632
0632
0632
0632
0632
0632
0632
910110
940110
960065
9'10115
970115
970270
970270
970270
970900
14 & M SOFTWARE
14 6 M SOFTWARE
HANK FEES
SUPPLIES: DEPT/O
SUPPLIES. DEPT/0
PRINTING REPROD
PRINTING REPROD
PRINTING REPROD
EQUIPMENT c$5,00
TOTAL INFORMATION TECHNOLOGY
0634
0634
0634
TOTAL, 1,111A I,
0635
0635
0635
0635
0635
0635
0635
063S
0635
0635
0635
920100
920103
970100
960990
960990
960990
960990
960990
960990
960990
960990
970115
970270
970620
TOTAL MEDIA SERVICES
0637
D637
0637
1637
)637
)637
)637
960040
960040
960040
960070
960070
960070
960070
107610
85'151
108420
05124
108027
104248
104246
104248
05124
LEGAL, FEES 08775
LEGAL FEES 1J1HO 107507
OFFICE SUPPLIES 08520
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
SUPPLIES: DEPT/O
PRINTING-REPROD
SUBSCRIPTIONS &
EMPLOYEE PHYSICA
EMPLOYEE PHYSICA
EMPLOYEE PHYSICA
TRAVEL EXPENSES
TRAVEL EXPENSES
TRAVEL EXPENSES
TRAVEL EXPENSES
107880
107880
107997
108070
108445
108779
108779
26298
1088.71
25543
107598
106122
106122
106122
108870
108870
108870
108870
CITY OF UIS PLAINES
CASH REQUIREMENTS BILL LIST
VENDOR
ALFRED 0 RONAN LTD
DES PI.AINES CAR WASII
WAI(E110051: DIRECT
HINCKLEY S PI(1 NO WATER
HINCKLEY SPRING WATER
NUMARA SOFTWARE 1NCOR
SUNGARU PUBLIC SEC'I0l4
P1 RS'I'MER 1'T BANK
C D W GOVERNMENT 1NCO
DATASOURCE INK
CHICAGO OFFICE 'rIICIINO
CHICAGO OFFICE TECHNO
CHICAGO OFFICE TECHNO
C D W GOVERNMENT INCO
RAYMOND IBARTEL
FRANCXLIK & RADI4I.I•."T
WAREHOUSE 01RECT
JACQUELYN OHLSON
JACQUELYN OHLSON
CHESLEA HANCOCK
DON BARRETT
HOLLY BUTZ
REBECCA MUELLER
REBECCA MUELLER
MUNICIPAL WEB SERVICE
THE TAPE COMPANY
CREEKS1DE PRINTING
PADDOCK PUBLICATIONS
ALEXIAN
ALEXIAN
ALEXIAN
STEPHEN
STEPHEN
BROTHERS
BROTHERS
BROTHERS
OLMSTED
OLMSTED
STEPHEN OLMSTED
STEPHEN OLMSTED
CORP
CORP
CORP
PAGE NUMBER:
ACCTPAY1
ACCOUNT]NG PERIOD: 12/10
PURCHASE O11 INVOICE RECNO SALES TAX
11/15 12/31
OCT 2010
933118 0
1651583
1667853
117
189
188
195
302
430458 39
25694 20
DEC 2010 11 313
VQL5880 327
6470 265
992307 332
993266 333
993232 329
VPT2273 324
119
129504
944111-0
209
308
2
12-03-2010 94
12-06-2010 95
12-6-2010 105
12-3 2010 14
12 3-2010 '15
12-3-2010 99
12-6-2010 00
103084 282
758054 16
11241008 87
11/28-01/22 47
383996 248
384001 257
384552 292
EXPENSES NOV 57
EXPENSES NOV 54
EXPENSES NOV 55
EXPENSES NOV 58
0.00
0.00
0.00
0.00
O 00
0 00
O 00
0.00
O 00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O 00
0.00
O 00
O 00
0.00
0.00
0.00
0.00
0.00
0.00
O 00
O 00
0 00
O 00
0.00
O 00
0
O 00
RUN DATE :2/09/2010 TIME 10:53:04 SUNOARD PENTAMATION INC FUND ACCOUNTINO
AMOUNT
7500.00
5.00
229.52
34.25
7768.77
44.74
44.74
1239.13
2730.00
120.00
93.8'
338.00
87.93
1160 01
93.91
16.18
5860.97
1970.00
2441 00
121.36
4532.36
93.75
48 75
32.50
52 50
97.50
62.50
32.50
2225.25
1101.10
3453.00
43.00
7242 35
164 00
75.00
75 00
359.34
6.29
154.06
433.40
SUNGARU PEN'I'AMATIUN INC FUND ACCOUN'r1NG
DATE: 1:/09/10
''IME:
SELECTION CRITERIA: Paydh3c.duo dalr "12/20/1010"
FUND 100 CAMERAL FUND
ORGAN3'A'1'ION ACCOUNT TI'T'LE --
0637 960070 'TRAVEL, EXPENSES
0637 9'/0100 OFFICE SUPPLIES
TOTAL. HUMAN RESOURCES
0651
0651
0651
970100
97062.0
980600
('OrAI, FIS('AI. SERVICES
(>I'F1('F SUPPLIES
SUBSCRIPTIONS &
FURNITURE & F1 X'1
CI'T'Y OF DES PLAINES
CASH REQUIREMENTS HILL L1 S'1'
VENDOR
PAGE NUMBER: 2
ACCTPAY1
ACCOUNTING PERIOD: 12/10
- PURCHASE OR INVOICE RI:CNO SALES TAX AMOUNT
108870 S'T'EPHEN OLMSTED
102798 HINCKLEY SPRING WA'l'EI(
096111
01597
09618
0657 920120 COMMUNICA'T'ION SE 107140
0657 920848 SUBSIDY: 'I'RAN TO 04829
0657 920848 SUBSIDY: 'I'RAN TO 04829
0657 920848 SUBSIDY: THAN TO 04029
0657 920848 SUBSIDY: 'I'RAN TO 06135
0657 920848 SUBSIDY: 'I'RAN '1'O 06135
065'7 9302.00 RENTALS & LEASES 07424
0657 9609/S FINE/1'1•:6 COLLECT 100706
065] 960990 MISC CONT'RACT'UAL. 105295
TOTAL OVERHEAD • GEN FUND
0659 960990 MISC CON'I'RACTUAI. 101162
ii}TAL GIS
100
100
100
100
100
100
100
100
100
840100
840100
840200
850101
850101
850103
899900
899900
899900
TOTAL GEN.;RAL FUND
1211
1211
1211
1211
1211
1211
920204
920204
920204
960070
970100
970115
BUILDING PERMITS
BUILDING PERMITS
ELECTRICAL PERMI
ORD FINES:DIRECT
ORD F1NES:DIRECT
COMPLIANCE T1CKE
MISCELLANEOUS RE
MISCELLANEOUS RE
MISCELLANEOUS RE
TRAINING
TRAINING
TRAINING
TRAVEL EXPENSES
OFFICE SUPPLIES
SUPPLIES. DEPT/0
r0'I'AL. POLICE ADMINISTRATION
1212
1212
920204 TRAINING
920204 TRAINING
108862
108864
108863
108873
108874
108875
107427
108876
108877
00919
00919
00919
00919
100279
07494
OFFICE: DEPOT
JOURNAL AND TOPICS NE
OFFICE DEPOT
PACIFIC 'I'ELEMANAGEMEN
CITY
CITY
CITY
CITY
CITY
OF DES
OF DES
OP DES
OF DES
OF DES
PLAINLES
PLAINES
PLAINES
PI,AINES
PLAINES
NEOPOST INCORPORATED
A R CONCEP'1:S INCORPOR
A7,AVAR TECHNOLOGIES
MUNICIPAL 01S PARTNER
TOM BOYCE
MELBA PAREDES
FOUR SEASON (HEATING &
C Z UNITED LIMOUSINE
PIOTR POLEK
ALEKSANDAR SAVIC
C & J HOME ]MPROVEMEN
RAUL VAZQUEZ BRICK &
ADLER CONSTRUCTION IN
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
GARVE.Y'S OFF.CE PLUS
CHIEF SUPPLY CORPORAT
00919 PETTY CASH
00919 PETTY CASH
EXPENSES NOV
1652108
540649976001
2010 2013
540649976001
56 0.00 23.96
303 0.00 54.73
0.00 1345.78
60 0.00 16.07
65 0.00 71 00
30 0 00 101.84
232533 49
DEC 2010 365
DEC 2010 364
DEC 2010 363
DEC 2010 366
DEC 2010 353
333624 205
OCT 2010 245
8240 206
0.00 100.91
0.00 78.00
0.00 1966.29
0.00 1361.99
0.00 1966.29
0.00 92.76
0.00 64.37
0.00 50.00
0.00 1034.55
0.00 2313.95
0.00 8728.20
1355 69 0.00 14606.42
0.00 14606 42
REFUND 11-10 283
REFUND 11-10 46
REFUND 11-10 314
REFUND 11-10 335
REFUND 12-10 51
REFUND 11 10 29
REFUND 11-10 328
REFUND 11-10 26
REFUND 11-10 249
12-07-2010 158
12-07-2010 160
12-07-2010 166
12-07-2010 150
200642 309
367058 280
12-07-2010
12-07-2010
167
164
0.00 35.00
0.00 35.00
0.00 112.50
0 00 40.00
0.00 25.00
0.00 80.00
0.00 25.00
0.00 25.00
0.00 25.00
0 00 402.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0 03
RUN DATE 12/09/2010 TIME 10:53:05 SUNGARD PENTAMAT'ON INC FUND ACCOUNTING
25.00
60.00
45.00
4.00
112.42
894.45
1140.87
25.00
9.00
SUNGARD I'NN'1'AMA'1'ION INC FUND ACCOUNTING
DATE. 12/04/10
TIME: 10:L2-59
SELECTION CRITERIA: payablo.duc date "12/20/2010"
FUND 100 GENERAL FUND
ORGAN I ZA'1' I UN ACCOUNT TITLE
T,1:
1212
1212
1212
1212
1212
1212
1212
1212
1212
1212
920204
920204
920204
970204
920204
960070
960070
970100
970115
970115
'I'ItA I N I NG
TRA I N I NG
TRA 1 N 1 NG
TRAINING
'1'11A I N I NC
TRAVEL EXPENSES
TRAVEL, EXPENSES
OFFICE SUPPLIES
SUPPLIES: DEPT/0
SUPPLIES: DEPT/0
TOTAL. 1'01.1('1'1 LUN 1 FORMED 1'A PRO),
1213
1213
1213
920220
960990
970850
MEMBERSHIP DUES
M1SC CONTIIACT'UAL
GASOLINE
TOTAL POLICE CRIMINAL.. INVEST
1214 920720
1214 970220
1214 930030
1214 930010
1274 960020
1214 960020
1214 960020
1214 960021)
1214 960020
1214 960020
1214 960020
1214 960020
1214 960020
1214 960020
1214 960020
1274 960020
1214 960020
1214 960020
1214 960030
3214 960990
1214 960990
1214 960990
1214 960990
1214 960990
1214 970700
1214 970100
1214 970100
1214 970100
1214 970110
1214 9701.5
1214 970115
COMMUNICATION SE
MEMBERSHIP DUES
R 6 M VEHICLES
R 6 M VEHICLES
DISPOSITION
DISPOSITION
DISPOSITION
DISPOSITION
D I S I'OS I'P I ON
DISPOSITION
DISPOSITION
DISPOSITION
DISPOSITION
DISPOSITION
DISPOSITION
DISPOSITION
DISPOSITION
DISPOSITION
OF A
OF A
OF A
OF A
OF A
OF A
OF A
OF A
OF A
OF A
OF A
OF A
OF A
OF A
TOW/STORAGE/ABAN
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
MEALS (PRISONERS
SUPPLIES: DEPT/0
SUPPLIES: DEPT/0
1012.49
101249
101249
1 0124 9
108866
00919
00919
100279
00939
06842
02246
108339
00939
10'/140
04102
04839
18291
98930
98930
98930
98930
98930
98930
98930
98930
98930
98930
98930
98930
98930
98930
06825
103484
108124
108124
108124
108124
100279
100279
100279
100279
101226
00919
00919
C1'J'Y OF DES PLAINES
CASII REQUIREMENTS 1111,E 1.1S'1'
VENDOR
CARl:l:RTRACK
CAREERTRACK
CARI:8R'1'RACK
CARNER'I'RACK
CREATIVE PAWS INCORPO
PETTY CASII
PETTY CASH
GARVEY'S OFFICE PLUS
PETTY CASH
B 6 H PHOTO
NATL ASSOC OF BUNCO 1
LEXISNEXIS RISK DATA
PETTY CASII
PACIFIC TELEMANAGEMEN
SAM'S CLUB DIRECT
ROYAL, TOUCH CAR WASH
DES PLAINES CAR WASH
A
A
A
A
A
A
A
A
A
A
A B
A B
A B
A B
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE W I 1 I)I, I FE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
C HUMANE WILDLIFE
TR3 R SERVICE
AFTERMATH INCORPORATE
SHRED IT
SHRED 11
SHRED IT
SHRED IT
GARVEY'S OFFICE PLUS
GARVEY'S OFFICE PLUS
GARVEY'S OFFICE PLUS
GARVEY'S OFFICE PLUS
DES PLAINES ENTERPRIS
PBTTY CASH
PETTY CASH
PAGE NUMBER: 3
ACCTPAY1
ACCOUNTING PERIOD: 12/10
PURCHASE OR INVOICE IIECNO SALES TAX AMOUNT
12106972. 71 0.00 ./9.00
12106979 85 0.00 '/9.00
12.106975 83 0.00 49 00
12.106978 80 0.00 49.00
11202010 334 0.00 200.00
12-07-2010 161 0.00 31.00
12-07-2010 162 0.00 30.00
198259 307 0.00 169.70
12-07-2010 165 0.00 5.00
46364867 284 0.00 379.89
0.00 3105 59
10 3010 30 0.00 60.00
20101031 276 0 00 274.70
12-07 2010 176 0 00 20.00
0.00 354.70
232533 SO 0.00 225.00
999999 22 0.00 15.00
1144 42 0.00 55.00
OCT 2010 264 0.00 255.00
120513 254 0.00 35.00
120889 246 0.00 55.00
120514 255 0.00 35.00
120295 250 0.00 55.00
120294 251 0.00 35.00
120607 256 0.00 55.00
120554 252 0.00 35.00
120609 259 0.00 55.00
120555 253 0.00 55.00
120861 28B 0.00 55.00
120547 240 0.00 55.00
120738 296 0.00 55.00
120890 294 0.00 55.00
120764 297 0.00 55.00
OCT 2010 -2 0.00 90.00
JC09-424 258 0.00 95.00
21362812 18 0.00 60.00
21362813 8 0.00 60.00
21362814 11 0.00 60.00
21362811 17 0.00 60.00
205674 311 0.00 16.24
202578 310 0.00 546.26
198021 305 0.00 30.99
203807 304 0 00 28.99
OCT 2010 321 0.00 739.50
12-07-2010 169 0.00 13.98
12-07-2010 159 0.00 5.00
RUN DATE 32/09/2010 TIME 10:53:05 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARD PENTAMATION INC FUND ACCOUNT! NG
DATE: 12/09/10
TIME: 10:',2:59
SELECTION CRITERIA: paydble.due dale "12/20/2010"
UND - 100 GENERAL FUND
ORGAN I %AT I ON ACCOUNT TITLE
12 4
2 4
1214
214
9'70115
970115
970115
9/0270
SUPPLIES: DEPT/0
SUPPLIES: DEPT/0
SUPPLIES. I)RPT/O
P11)N'I'ING RRPROU
TO AL PO),IC1: SUPPORT SERVICES
221 9/0100 OFF1Cl' SUPPLIES
1221 970100 OFFICE SUPPLIES
POT AL VIRE ADMINISTRATION
222 920204
222 9202.10
222 930010
222 930010
222 9(0010
1222 930200
222 960040
1222 960040
222 960040
222 970115
222 970115
222 9/0115
222 97011,
222 970115
222 970115
222 9/0115
222 970115
222 970115
222 9/0135
222 970115
222 970190
222 970190
222 970310
222 970310
222 970900
222 970900
TRAINING
IN SERVICE '!'RAIN
R 6 M EQU I I'MENT
R 5 M 1•:QU I PMEN'P
R & M EQU I PMEN'1'
RENTALS & LEASES
EMPLOYEE PHYSICA
EMPLOYEE PHYSICA
EMPLOYEE PHYSICA
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPIIES:
SUPPLIES:
DEPT/0
DEPT/0
DEPT/0
DEPT/0
DEPT/0
DEPT/0
DEPT/0
DEPT/0
DEPT/O
DEPT/0
DEPT/0
UN'FORMS/APPAREL
UNIFORMS/APPAREL
SUPPLIES: EQUIP
SUPPLIES: EQUIP
EQUIPMENT c$5,00
EQUIPMENT <$5,00
AL FIRE EMERGENCY SERVICES
09029
104925
100867
09'10',
CITY OF DRS PLAINES
CASII REQUIREMENTS I131.L LIST
VENDOR -
PAGE NUMBER: 4
ACCTPAYI
ACCOUNTING PERIOD: 12/10
• PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
ORION SAFETY PRODUCTS
S & S AUTOMOTIVE INCO
PEGASUS DRIVING S(1(0U
COPYSE'1' CENTER
09638 OFFICFI DEPOT
09638 OFFICE DEPOT
100906
10110'7
09276
09276
105430
105610
106122
106122
106122
04086
105387
105387
105387
105387
105387
105387
107593
108634
108882
12675
01602
200196
107994
108260
1072':9
248 2
SOUTIIWI1S'l' UNITED FIRE
NOR'l'IHWEST COMMUNITY 11
FREDIRIK:3%N F11111 EQUIP
FRli1)111 KS1:N FIRE: EQUIP
POR'T'ABLE COMMUNI CA7' I O
H P PRODUCTS
ALEXIAN BROTHERS CORP
ALEXIAN BROTHERS CORP
ALEXIAN BROTHERS CORP
WELDING INDUSTRIAL SU
HENRY SCHEIN INCORPOR
HENRY SCHEIN INCORPOR
HENRY SCHEIN INCORPOR
HENRY SCHEIN INCORPOR
HENRY SCHEIN INCORPOR
HENRY SCHEIN 1NCORPOR
FRANCO FIRE EQUIPMENT
IMPACT INSTRUMENTATIO
DRILLCO NATIONAL GROU
REBEL'S TROPHIES INC
KALE UNIFORMS, INC.
ADMIRAL FIRE & SAFETY
MURPHY'S CONTRACTORS
OHLIN SALES INCORPORA
H S B C BUSINESS SOLO
ENVIRONMENTAL. SAFETY
'23 970100 OFFICE SUPPLIES 105789 GREAT GLACIER INCORPO
TAL FIRE PREVENTION SERVICES
24 970100 OFFICE SUPPLIES 100279 GARVEY'S OFFICE PLUS
1224 970900 EQUIPMENT <$5,00 04102 SAM'S CLUB DIRECT
TOTAL EMA
205941 37 0.00 1693.80
3315961 27 0.00 61.06
1103 48 0.00 399.60
32451 322 0.00 418.00
0.00 5618.42
541549516001 34 0.00 13.20
540768989001 35 0.00 43.44
0.0D 56.64
ICBCID 2 01 23 0.00 325.00
1110981 97 0.00 2600.00
128179 318 0.00 250.90
128148 261 0 00 224.00
107557 52 0 00 80.29
904863 76 0.00 100.00
383280 86 0.00 1104.00
383975 239 0.00 243.00
384175 291 0.00 887.00
1153090 3 0.00 109.66
8512020 01 73 0.00 306.00
14958685 75 0.00 27.00
5919733-01 74 0.00 623.'10
8512020 02 66 0.00 306.00
5919733-02 70 0 00 27.00
8404491-01 72 0.00 675.00
13432 68 0.00 4225.00
100222 63 0.00 447.99
260648 108 0.00 352.00
68702 43 0.00 157.46
497294 62 0 00 306.43
48457 290 0.00 973.25
144977 31 0.00 224.02
219142 93 0.00 1497.42
22868588 77 0.00 224.52
18758-1 262 0.00 183.07
0.00 16425.71
2092 78 0.00 19.75
0.00 19.75
202062 319 0.00 119.53
6915 19 0.00 127.93
0 00 247.46
RUN DATE 12/09/2010 TIME 10 53.05 SUNGARD PENTAMATION INC • FUND ACCOUNTING
SUNGARD PI:NTAMA'I'1ON INC I•TUNI) ACCOUNTING
DA,E: 12/09/10
TIME: 10:',1.•59
SELECTION CRITERIA: payablc.due dalt "12/20/2010"
FUND - 100 GENERAL FUNI)
ORGANIZATION ACCOUNT TITLE -
1811
1'131.I:
1811 970100 OFFICE SUPPLIES 08520
181. 970100 OFFICE SUPPLIES 08520
TOTA l NG 1 Nl*.R 1 NG/GEN102A1.
182
1820
1820
1820
1820
1820
1820
1820
1820
1820
920110
920110
920110
920220
930030
970100
970100
970100
970115
970260
PROFESSIONAL 51:12
PROFESSIONAL SER
PROFESSIONAL SER
MEMBERSHIP DUES
R & M VEHICLES
OFFICE SUPPLIES
OFFICE: SUPPLIES
OFFICE SUPPLIES
SUPPLIES: DEPT/0
POSTAGE AND PARC
107699
107699
107699
17871
18291
09638
09638
105'/89
104956
103035
TOTAL BLDG & CODE ENFORCEMENT
1830 920230 PUBLICATION OF N 01597
TOTAL P1.ANN I NG & ZON I NG
2451
2451
2451
2451
2451.
2451
2451
2451.
2451
2451
2451
2451
2951
2451
2451
2451
2951
2451
2451
2451
2951
2451
2451
2451
2451
!451
(451
(451
920110
920110
9201.0
920204
92022.5
920225
920225
930020
930020
930020
930070
930070
960130
960130
960990
960990
960990
960990
960990
970100
970165
970250
970250
970250
970320
970320
970320
970320
PROFESSIONAL. SER
PROFESSIONAL SER
PROFESSIONAL SER
TRAINING
LICENSING/TITLES
1,10ENSJNC/TITLES
LICENSING/TITLES
R & M BLDGS & ST
R & M BLDGS & ST
R & M BLDGS & ST
R & M STREET LIG
R & M STREET LIG
TREE MAINTENANCE
TREE MAINTENANCE
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
OFFICE SUPPLIES
TRAFFIC SAFETY S
SUPPLIES:
SHPPL1ES.
SUPPLILS:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
STREET
STREET
STREET
BLDG R
BLDG R
B:•DG R
BLDG R
104648
104648
104648
08403
07035
07035
07035
00189
02989
108878
04422
04422
02072
02072
104942
106550
107969
107969
108137
108231
05407
104449
83923
83923
00189
09131
100089
17132
CITY OF DES PLAINES
CASII REQUIREMENTS 121Id, LIST
VENDOR
WAREHOUSE DIRECT
WAREHOUSE DIREC'1
'1')IOMPSON ELEVA'T'OR INS
'I'IIOMPSON ELEVATOR INS
9'LIOMPSON ELEVATOR INS
INTERNATIONAL CODE CO
DES PIJLINES CAR WASII
OFFICE DEPOT
OFFICE DEPOT
GREAT GLACIER 1NCORPO
E BUTCH EIIIMKE
FEDERAL. EXPRESS
JOURNAL. AND TOPICS NE
PERFECT CLEANING SERV
PERFECT CLEANING SERV
PERFECT CLEANING SERV
N IPSTA
ILLINOIS DEPT OF AGRI
ILLINOIS DEPT OF AGRI
ILLINOIS DEPT OF AGRI
ANDERSON LOCK CO LTD
BEDCO INC
L MARSHALL ROOFING &
H & H ELECTRIC COMPAN
H & FI ELECTRIC COMPAN
ROBERT W HENDRICKSEN
ROBERT W HENDR1CKSEN
TRUGREEN
STATE FIRE MARSHAL
CINTAS 822
CINTAS 822
BARRECA BLACKTOP SEAL
LOGSDON OFFICE SUPPLY
HOME DEPOT CREDIT SER
SHERWIN INDUSTRIES IN
ORANGE CRUSH
ORANGE CRUSH
ANDERSON LOCK CO LTD
JOHNSTONE SUPPLY
FLAG LADY CORPORATION
MENARDS
PAGE NUMBER: 5
ACC'I'PAY 1
ACCOUNTING 1'F R I OD : 12/1D
PURCHASE 012 INVOICE RLCNO SALES TAX
AMOUNT
93947', 0 1 0.00 107 16
946798 0 4 0.00 64.45
0.00 1'71.6.
10 4092 10 0.00 375.00
10 3991 7 0.00 525 00
10 4134 22.1 0 00 '155 00
2807144 64 0.00 180.00
OCT 2030 193 0 00 20.00
540744446001 33 0.00 20.95
541366871001 32 0.00 176.80
2093 312 0.00 19.75
RI•:1M0 11-10 263 0.00 104 85
7 305 09937 361 0.00 22.68
0.00 2200 03
138899 298 0.00 126 48
0.00 126. .8
32127 91 0.00 1535.00
32127 92 0.00 2400.00
3212'! 90 0.00 650.00
7011 184 0.00 75.00
• 2011 SCHIOSS 345 0.00 20.00
. 2011-MOSNER 346 0.00 15.00
• 2011 TARVER 347 0 DO 15.00
7022706 211 0.00 466.50
16623 82 0 00 760.00
PAYMENT 11 1 268 0.00 54943.20
17846 106 0.00 122.50
17895 107 0 00 651.75
2010 342 45 0.00 22067.75
2010 331 201 0 00 15939.75
441813 224 0.00 199.95
9446172 218 0.00 70.00
22165497 214 0.00 51.69
22165497 367 0.00 37.52
890518 210 0 00 350.00
3497001 336 0.00 9.95
8010180 355 0.00 411.06
SS039969 96 0.00 1377.00
390464 200 0.00 1601.91
390073 173 0 00 113.22
631273 125 0 00 88.90
289132EG 344 0 10 445.80
24138 116 0 00 1694.70
79250 186 0 00 83.89
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGAIRI) PEN'1'AMAT1ON INC
DATE: 12/09/10
TIME: 10,'.2.‘01
FUND ACC0UNTING
SELECTION (I)l'I'ERIA: payablc.due dalt' "12./20/2010"
FUND 100 GENERA1, FUND
ORGAN 1 %NI' I ON ACCOUNT TITLE
2451 970120 SUPPLIES: 131.1X1 1t 17132.
2451 97012.0 SUPPLIES: 1311X) R 85309
"OTAL STREET/GROUNDS MA1N'I'
2453 92.0204
2453 930030
2453 930010
2453 930210
2453 930230
2453 960990
2453 970100
2453 970160
2453 970160
2453 9/0160
2453 970310
2453 970110
2453 970310
2453 970310
2453 970310
2453 970310
2453 970330
2453 9/0330
2453 970110
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
2453 970330
1453 970330
1453 970330
(453 970330
(453 970330
TRA I N.I NU
12 & M VEHICLES
It & M VEHICLES
RENT/IL OP UNI FOR
RENTAL OF 1)N11'011
MISC CONTRACTUAL
OFFICE SUPPLIES
'POOLS AND IWIDWA
TOOLS AND IIARUWA
'1'001.S AND IIARDWA
SUPPLIES: I'QU1P
SUPPLIES: EQUIP
SUPPLIES: EQUIP
SUPPLIES: EQUIP
SUPPLIES: EQUIP
SUPPLIES: EQUIP
SUPPLIES: VEHICL
SUPPLIES: VEHICL
SUPPLIES' VEHICL
SUPPLIES: VEHICL
SUPPLIES: VEH1CL
SUPPLIES: VEHICL
SUPPLIES: VEHICL
SUPPLIES: VEHICL
SUPPLIES: VEHICL
SUPPLIES: VEHICL
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPI.I ES :
SUPPLIES:
SUPPLIES:
SUPPLIES:
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICI.
VEHICL
VEHICL
VEHICL
00403
08004
107034
107969
107969
06311
09638
02449
12118
17132
03651
05875
06311
08636
105649
17132
04207
06198
06198
100929
100929
101935
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
105649
SUPPLIES: VEHICL 105649
SUPPLIES: VEHICL 105649
CITY OF DES PLAINES
CASII REQUIREMENTS BILI, LIST
PAGE NUMBER. 6
ACCTPAYI
ACCOUNTING PERIOD: 12/10
VENDOR - - - •- PURCHASE OR INVOICE RECNO SALES 'FAX AMOUNT
MENARDS
ACE DES PLAINES 1NCOR
N IPSTA
DAVE & JIM'S AUTO BOD
INLAND POWER GROUP
CINTAS 1122
CINTAS 022
PRAXAIR/GAS TECH
OFFICE DEPOT
JRROMh JL•LEN
WOODY IIUNT
MENARDS
01,D DOMINION BRUSH
ATLAS BOBCAT .NC.
PRAXAIR/GAS TECH
ACE DES PLAINES INCOR
LEE AUTO PARTS
MENARDS
POMP'S TIRE SERVICE,
WHOLESALE DIRECT, INC
WHOLESALE DIRECT, INC
GOLF MILL FORD
GOLF MILL FORD
KIMBALL MIDWEST
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
LEE
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUT0
AUTO
LEE AUTO
LEE AUTO
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
79250 185 0.00 20.46
219859 127 0.00 31.92
0.00 106249.42
7011 181 0 00 75.00
13571 102 0.00 50.00
5406459 00 349 D.00 584 25
22165497 362 0.00 41.00
22168797 216 0.00 47.00
38188453 369 0.00 375.02
541776158001 163 0.00 22.51
REIMS 2010 343 0.00 400.00
REIMB 2010 356 0.00 400.00
79353 233 0.00 99.94
19623 8613 172 0.00 189.12
B22182 212 0.00 380.93
38214404 370 0.00 15.99
219844 148 0.00 7.22
527140 135 0.00 3.60
79353 340 0.00 39 04
41140 155 0.00 379.20
181868 220 0.00 19.62
181819 228 0.00 52.22
276071P 359 0.00 30.78
276537P 98 0.00 33.54
1722049 341 0.00 97.28
521577 299 0.00 50.00
523774 295 0.00 3.43
521717 274 D.00 41.70
521700 275 0.00 140.00
523612 270 0.00 20.38
521521 273 0 00 134.64
522325 272 0.00 59.90
523599 271 0.00 129.65
523127 279 0.00 27.38
523747 269 0.00 5.80
523991 )03 0.00 4.08
524430 143 0.00 210.03
524585 142 0.00 30.43
527295 336 0.00 59.08
524615 141 0.00 70.32
527126 129 0 00 4.83
527471 138 0 00 8.91
526922 131 0.00 18.95
525280 140 0.00 55.86
526868 132 0 00 22.61
524248 144 0 00 5.38
525927 133 0 00 4 .88
524178 146 0.00 148 57
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARD 1'I{N'1'AMA'I'iON INC
DATE 17/09/10
IME. 11):5):59
FUND ACCOUNTING
SELECTION CR1'I'F.I:IA: paydbIc due dale "12/20/2010"
FUND • 100 GENERAL FUND
ORGANIZATION ACCOUNT TITLE
2453 970310
2453 970310
2453 970130
2453 970330
2453 970110
2453 970330
2453 970330
2453 970330
2453 970840
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
DIESEL
TOTAL VEHICLE MAINTENANCE DIV
2454
2454
2454
920155
9'10100
97010()
'L'O'YAL PUBLIC WORKS ADMIN
TOTAL, FUND
VEIL I Cl,
VE111 CI,
VIi111 Cl,
VL•:U I CL
1/1011CL
V EI I I CL
VE111 C'1.
VEII1 CL
UTILITY BILLING
OFFICE SUPI1,11•:S
OFFICE SUPPLIES
105649
105824
10/709
107772
1011'10'/
10070'/
70502
78502.
107795
00770
09630
108231
CJ'I'Y OF UES I'ILAINES
CASH REQUIREMENTS 1111,1, L1ST
VENDOR
LEE. AUTO PARIS
ASIII.ANI) INCORI'ORA'I'ED
AU'T'O%ONF.
N A P A OF DRS PLAINE
CHICAGO PARTS 6 SOUND
CHICAGO PARTS 7. SOUND
ACME 'I'Itl1CK BRAKE AND
ACME TRUCK BRAKE. AND
Al, WARREN OIL, COMPANY
'1'711120 MILLENNIUM ASSU
OFFICE DEPOT
1AGSDON OFF1('E SUPPLY
PAGE NUMBER: '1
ACCTPAYI
ACCOUN'T'ING PERIOD: 12/10
PURCHASE OR INVOICI•: RECNO SALES TAX AMOUNT
52.4062. 14'1
93904126 124
2571084501 211
367812 175
3.11950 110
371482 709
1203260021 126
1203220093 156
611220 123
0.00 35 97
0.00 284.40
0.00 30 35
0.00 66.64
0.00 99.44
0.00 559.44
0.00 09 40
0.00 26.92
0.00 838/ 16
0 00 14122 79
1.1082 14 0.00 376 33
541776150001 1/0 0.00 57.36
3497001 237 0.00 25 85
0.00 459 54
0.00 199240.01
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGARD PI NTAMA'1'ION INC
DATE: 12/09/10
TIME: 10:',2:59
FUND ACCOUNTING
SELECTION CRITERIA: payablc.duc dale "12/20/2.010"
FUND 201 MOTOR Flllil. TAX FUND
ORGANI7,AT1((N ACCOUNT TITLE
CITY OF DES PLAINES
CASH REQUIREMENTS HILL I.I5'1'
•- VENDOR
PAGE NUMBER: 0
ACCTPAY1
ACCOUNTING PERIOD: 12/10
PURCHASE OR INVOICE RECND SALES TAX AMOUNT
203F 910(100 R 0 M 'I'RAI•'FIC SI 12.974 S'l'A'IE TREASURER 36807 (01 0.00 873',.11
203E 9'/0120 ICE CONTROL 108883 WELI,SI'RING 1,1'D 1329 88 0.00 4500.00
203F 9/0020 ELECTRICITY 108659 EXELON ENERGY COMPANY 200214000040 207 0 OD 21435.27
203F 98031)0 IMPROVEMENTS 04633 ARROW ROAD CONSTRUCT! PAYMENT II 6 2.47 0 00 70458.35
TOTAL MOTOR FUEL TAX
TOTAL FUND
0.00 105120.73
0 00 105728.73
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGARD I'KN'I'AMA'1'ION INC
DATE 12/09/10
TIME. 10:41.,9
FUND ACCOUNTING
SELECTION CRITERIA: payablr.due dale "12/20/:'010"
FUND 204 HC1D:COM DEV BILM'K GRANT
ORGANI'ZAT'ION ACCOUNT TITLE
CITY OF DES PLAINES
CASH REQUIREMENTS BILL LIEN'
VENDOR
PAGE NUMBER: 9
ACCTPAY1
ACCOUNTING PERIOD: 12/10
PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
204F 92.0400 SUBSIDY:RESIDE.N'1' 107544 C N M DEVELOPMENT I,l,C' 11 22 2010 112 0.00 7615.00
204F 920400 SUNSIDY:RF:SIDENI 100000 INTEGRITY DI•:VELOPF:RS PAYMENT!! 1 104 0.00 14120 00
204F 900300 IMPROVEMENT'S 04613 ARROW ROAD CONS'I'I(UC'1'I PAYMENT II 6 241 0.00 200959.39
TOTAL IIUD: ('OM DEV BLOCK GIANT
TOTAL FUND
0.00 231294.39
0.00 231294.39
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARU I'KN'I'AMA'I' I ON INC FUND ACCOUNT 1 NG
DATE: 12/04/10
TIME: 10:52:59
SELECTION CRITERIA: payablc.duC dale "12/20/2010"
FUND 205 T. 1 . F. 111 DOWNTOWN
ORGAN I %A'1' I ON ACCOUNT TITLE - -
CI'T'Y OF DES PLAINES
CASH REQUIREMENTS BILL LIST
- VENDOR -
PAGE NUMBER: 10
ACC'i'PAY1
ACCOUNTING PERIOD: 12/10
PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
205F '13012.0 CL,lAN.LNG:CUS'1'ODI 104648 PERFECT CLEANING SERV 32.127 101 0.00 850.00
205E 930320 CLEANINC:CUSTODI 104648 PERFECT CLEANING SERV 32127 89 0.00 566.00
205F 970320 CLF:ANING:CUSTODT 104648 PERFECT CLEANING SERV 32127 96 0.00 566.00
205F 960185 DOWN'T'OWN LANDSCA 106613 ROM/ROUGH PARTNERS I 62626 149 0.00 1225.00
205F 960185 DOWNTOWN LANDSCA 106613 ROSIIOROU011 PARTNERS 1 62568 204 0.00 2201.90
205F 960186 IX)WN'IOWN LANDSCA 106613 RUS80130U0H PARTNERS 1 52569 202 0 00 1952 00
205F 96018!, DOWNTOWN LANDSCA 106613 ROSHOROUGH PAR'T'NERS I 6)570 203 0.00 1952 00
205F 960185 DOWN'T'OWN IJU4USCA 106613 ROSHOROUGH PARTNLtRS 1 62438 236 0.00 375.00
2.05F 960105 DOWNTOWN LANDSCA 106613 ROS80ROIJGII PNYrNERS 1 62439 358 0.00 295 00
205F 960998 INCENTIVE FACADE 108887 CLASS HAIR STUDIO 1NC REFUND 198 0 00 1875.00
205E 970222. STREETSCAPE SUPP 02125 MEYER MATERIAL COMPAN 144263 199 0.00 1284 00
205F 970222 STREETSCAPE SUPP 05407 HOME DEPOT CREDIT SER 3021468 342 0.00 329.40
205F 970222 STREETSCAPE SUPP 17132 MENARDS 76993 235 0.00 105 04
205F 970222 STREETSCAPE SUPP 17132 MENARDS 78684 234 0.00 19.12
205F 970222. STREI•:TSCAPE SUPP 17132 MENAROS 81807 178 0.00 172.16
2051 970222 STREETSCAPE SUPP 17132 MENARDS 79610 187 0.00 99.49
205F 970223 RES'.ORAT'JON SUPP 07996 PET SUPPLIES PLUS 1031 154 0.00 4.98
TOTAL T'.1 E. 111 DOWNTOWN
TOTAL FUND
0.00 13952.09
0 00 13952.09
RUN DATE 12/09/2010 TIME 10.53:06 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARD 3 'KN'I'AMA'I' 1ON INC FUND ACCOUNTING
DATE: 12/09/10
TIME: 10•',7 49
SELECTION ('31('1131IA: payablt'.duo Uala-"12/20/2.111(1"
FUND 206 EMERGENCY COMMUNICATIONS
ORGANIZATION ACCOUNT
206F 920100
206F 920170
2061 930010
206F 910010
206F 930110
206F 93032.0
206F 970100
206F 970100
206F 970190
206F 970900
11'PLE
LEGAL FILES
COMMUNICATION SR
R 6 M EQUIPMENT
R 6 M EQ(I I PMEN'1'
It 6 M SOFTWARE
C LEAN I N(l : CUS'I'OU I
01'FIC1: SUPPLIES
OFFICE SUPPLIES
UNIFORMS/APPAREL
EQUIPMENT . S5, 011
TOTAL EMERGENCY COMMUNICATIONS
TOTAL FUND
107587
92510
0(7S1
1032.89
107610
104648
04)02.
09638
08522
200294
CITY OF DES I'LAINES
('ASl( R1:Q1)1R1:Ml':N771 H1L1, 1,1S'1'
VENDOR
FRANC%I:K ti RADELE'1'
NORTHERN ILLINOIS POL
NUMBERS AUTOMATION, 1
R C M 6 ASSOCIATES
NUMARA SOFTWARE INCOR
PERFECT CLEANING SERV
SAM'S CLUB DIRECT
OFFICE DL•:1'O.1'
CHICAGO HADGE 6 INSIG
DELA, MARKETING LP
PAGE NUMBER: 11
ACCTPAY1
ACCOUNTING PERIOD: 12./10
PURCHASE OR INVOICE RECNO SALES TAX
AMOUNT
129504 317 0.00 56.00
7438 67 0.00 342.90
32940 40 0.00 325.00
1110279 44 0.00 749.83
430458 28 0.00 1462.57
32150 S3 0.00 380.00
3290 24 0.00 123 77
539970479001 36 0.00 3/ 02
1056? 81 0.00 104.48
• X1"4P6JF73 79 0.00 619.50
0.00
0.00
RUN DATE 12/09/2010 TIME 10 53:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING
4127.03
127.03
SUNGARD I'I:NTAMA'I' I ON INC FUND ACCOUNTING
DATE: 12/09/10
TIME: 10:57:59
CITY OF DES PLAINES
CASH RI%01)1REMEN'1'S 1)1I.I, I,IS'1'
PAGE NUMBER: 12
ACCTPAY1
ACCOUNTING PERIOD: 12/10
SE'LECT'ION CRITERIA: P.ryublc.duc d.Lc "12/2.0/7010"
FUND - 71111 IPPO SEIZED ASSETS FUND
ORGANIZATION ACCOUNT TITLE VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
2082 920209 TRAINING 107168 SAFETY TECH 6 RESCUE S010 11 153 7.1 0.00 1590.00
2082 960990 MJSC CONTRACTUAL 1077011 SEAN JOHNSTON 12 05 10 348 0.00 130 00
2082 960990 MISC CONTRACTUAL 100809 JADE CF:RRONE 12 05 10 208 0.00 130 00
2082 911)190 UNIFORMS/APPAREL 107357 UNIFORM DEN EAST IN('O 19010 6 0.00 590.00
TOTAL CUSTOM ASSETS 0.00 2390.00
TOTAL FUND
0.00 2390.00
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION .INC - FUND ACCOUNTING
SUNGARD I'1•:N'1'AMA'1' I ON 1 NC FUND ACCOUNT 1 NG
•ATE I2/09/10
).'IME: 10:52.59
SELECTION CRITERIA: payab1c.due dale "12/20/2010"
FUND 210 GRANT FUNDED PROJECT'S
ORGAN . 7,A'1' I ON ACCOUNT
TITLE
CITY OF DES PLAINES
CASH REQUIREMENTS 11111. LIST
VENDOR
PAGE NUMBER: 13
ACCTPAYI
ACCOUN'T'ING PERIOD: 12./10
PURCHASE OR INVOICE RF.CNO SALES TAX AMOUNT
2310 960990 MISC CONTRACTUAL. 100859 FAITH M FI,ANAGAN 11.29 2010 315 0.00 130.00
2310 970100 OFFICE SUPPLIES 1002/9 GARV1•:Y'S OFFICE PLUS 199616 300 0.00 357.02.
2310 911041 COMPUTER IIAIIUWAR 200299 DEM, MARKETING 1.11 XF514NNK4 267 0.00 4400.00
0.00 4887.02
7'07A1 PUBLICSAFETYGRANTS
2320 980300 IMPROVEMENT'S 100314 KOVILIC CONS'I'RILUC'I'JON PAYMENT 9 2 106 0.00 217127.25
TOTAL CAPI'T'AL GRANTS0.00 21.12/.25
2330 920110 PROFESSIONAL SER 10047.0 AI•:COM 37065240 04 0.00 4334.50
0.00 4314.50
TO'lA OTHER GRANTS
0.00 226328.77
TOTA "UNI)
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION LNC FUND ACCOUNTING
SUNGARD PEN'1'AMA'1'I ON INC FUND ACCOUN'T'ING
DATE: 12/09/10
TIME: 10 52:59
SELECTION CRI'1'I•:RIA: payabl0.dut' dat.' "12/20/2010"
FUND 414 CAPI'T'AL 1'I(O.IEC'1'S FUND
ORGAN 3 1)1'1' I ON ACCOUNT
4141'
414F
414E
414F
414F
414F
920110
920155
910010
980300
980300
900300
TOTAL CAPITAL PROJECTS
TOTAL FUND
'1' I'1'1.1•:
PROFESSIONAL SRR
UT11,J'I'Y BILLING
It & M VEHICLES
IMPROVEMENTS
IMPROVEMENTS
IMPROVEMENTS
100691
00'170
18291
04631
100454
1000'10
CT'I'Y OF IDES PLAINF:S
CASH I(IiQU11REML'N'I'S HILL 1,15'1'
VENDOR
PAGE NUMBER: 14
ACC'1'PAY 1
ACCOUNTING P123I01): 12./10
- - PURCHASE OR INVOICE RECNO SALES TAR
U R S COR PORA'1' I ON
THIRD MILLENNIUM ASSO
DIES PLAINES CAI( WASH
ARROW ROAD CONS'I'RUCT1
F Il PASCHEN, S N N1EL
I. MARSHALL, ROOFING &
447418'/ 5
13082 13
OCT 2010 191
PAYMENT II 6 243
PAYMENT II 8 316
PAYMENT II 1 277
AMOUNT
0.00 82202..97
0.00 263.41
0.00 5.00
0 00 8971.65
0.00 695461.67
0.00 96022.80
0.00 882927.50
0 00 882927.50
RUN DATE 12/09/2010 TIME 10:53:06 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARD PENTAMATION INC
DATE: 12/09/10
TIME: 10:52:59
FUND ACCOUNTING
SELECTION (9(1'I'RIRIA: payable.due dale "12/20/2.010"
FUND 509 WA'T'ER/SEWER FUND
ORGANIZATION ACCOUNT '1'1'VLI3
0655
0655
0655
0655
0655
0655
920110
920155
960975
970100
970]00
9702.60
PROFESSIONAL SER
UTILITY BILLING
FINE/FEE COLLECT
OFFICE SUPPLIES
OFFICE SUPPLIES
POSTAGE AND PARC
TOTAL FISCAL SERVICES/WATER
5023 920204
5023 920220
5023 930020
5023 930210
5023 960900
5023 97010D
5023 970100
5023 970160
5023 970167
5023 970320
5023 970130
5023 970110
5023 970331)
5023 9/0330
5023 970130
5023 970330
5023 9/0330
5023 970340
5023 970340
5023 970340
5023 970340
5023 970340
5023 970340
5023 970140
5023 970340
5023 970340
5023 970340
5023 970340
5023 970510
5023 970840
TOTAL WATER SYSTEMS
5025
5025
5025
5025
5025
5025
5025
5025
920204
930030
970100
970100
970160
970160
970160
970160
TRAINING
MEMBERSHIP DUES
R & M BLOCS & ST
RENTAL OF EQUIPM
WATER SAMPLE TES
OFFICE SUPPLIES
OFFICE SUPPLIES
FOOLS AND HARDWA
SAFETY EQUIPMENT
SUPPLIES: BLDG R
SUPPLIES: VEIITCI,
SUPPLIES: VRHICL
SUI'PI IRS: VE111C1,
SUPPLIES: VEH1C1.
SUPPLIES: VEIIICI.
SUPPLIES. VEHICL
SUPPLIES: VEIIICL,
SUPP',IES: PUMP/T
SUPPLIES: PUMP/T
SUPPLIES: PUMP/T
SUPPLIES: PUMP/T
SUPPLIES: PUMP/T
SUPPLIES: PUMP/T
SUPP'IES: PUMP/T
SUPPLIES: PUMP/T
SUPPLIES: PUMP/T
SUPPLIES: PUMP/T
SUPPLIES: PUMP/T
PURCHASE OF METE
DIESEL
TRAINING
R & M VEHICLES
OFFICE SUPPLIES
OFFICE SUPPLIES
TOOLS AND HARDWA
TOOLS AND HARDWA
TOOLS AND HARDWA
TOOLS AND HARDWA
10744
08770
100706
08520
09638
103035
108085
16396
108886
100268
28442
09638
108231
02498
04338
00189
105649
105649
105649
105649
107'172
107772
107772
03507
03507
03507
04574
04574
04574
04574
102486
105845
105845
105845
15574
107795
08403
105649
09638
108231
04460
04460
04460
05612
CI'T'Y OF DES PI.AINES
CASII REQUIREMENTS BILL LIST
- VENDOR
BAXTER & WOODMAN
THIRD MILLENNIUM ASSO
A R CONCEPTS 1NCORPOR
WAREHOUSE DIRECT
OFFICE DEPOT
FI0)ERAI. EXPR5SS
3NIRAS'I'RUC'1'URE RESOUR
AMERICAN WATER WORKS
WIRELESS CONSTRUCTION
THOMPSON RENTAL S'IAT1
SUBURBAN LABORATORIES
OFFICE DEPOT
LOGSDON OFFICE SUPPLY
O'LEARYS CONTRACTORS
PROSAFETY
ANDERSON LOCK CU LTD
LEE AUTO PARTS
!EE AUTO PAR'I'S
LEE AUTO PARTS
I.EE AU'T'O PARTS
N A P A OF DES PLAINE
N A P A OF DIES PLAINE
N A P A OF DES PLAINE
ZIEBELL WATER SERVICE
ZIEBELL WATER SERVICE
ZIEBELL WATER SERVICE
PRAIRIE MATERIAL SALE
PRAIRJE MATERIAL SALE
PRAIRIE MATERIAL SALE
PRAIRTE MATERIAL SALE
J C K CONTRACTORS INC
H D SUPPLY WATERWORKS
H D SUPPLY WATERWORKS
H D SUPPLY WATERWORKS
BADGER METER INC
AL WARREN OIL COMPANY
N I PST A
LEE AUTO PARTS
OFFICE DEPOT
LOGSDON OFFICE SUPPLY
SEARS ROEBUCK & COMPA
SEARS ROEBUCK & COMPA
SEARS ROEBUCK & COMPA
STANDARD EQUIPMENT CO
PAGE NUMBER: 15
ACC'I'PAY 1
ACCOUN'T'ING PERIOD: 12/10
PURCHASE OR INVOICE RF.CNO SALES TAX
153728 197
13082 15
OCT 2010 247
929105-0 9
540649978001 59
'/ 105 09216 326
AMOUNT
0.00 5770.39
0.00 1241.87
0.00 47 93
0.00 2.52
0.00 224.10
0.00 162 98
0 00 7449.79
ESU10 530 350 0.00 285.00
7000242025 118 0.00 75.00
11222 357 0.00 935.00
457329 223 D.00 33.92
5044 194 0.00 337.00
541776158001 183 0.00 30.60
3497001 339 0.00 10.48
1 385089 01 168 0.00 710.00
2 680090 153 0 00 16.95
631372 122 0.00 11.64
527078 130 0.00 6.12
526252 134 0.00 6.12
527464 137 0.00 113.96
527128 139 0.00 -6.12
367008 179 0.00 151.77
366999 180 0.00 122.40
367120 177 0.00 47.25
210699 215 0.00 69.00
210674 219 0.00 112.00
210675 217 0.00 804.54
94627948 368 0.00 407.80
94620086 157 0 00 488.50
94623523 151 0.00 732.25
94625701 152 0.00 593.20
7463 352 0.00 240.00
2258052 351 0.00 1285 70
2258105 354 0.00 120.48
2258110 36D 0.00 215 76
89534801 286 0.00 9600 00
631228 120 0.00 592.03
7011 182
524191 145
541776158001 171
3497001 337
T002625 232
T769165 230
T970618 229
C61266 227
O 00 18148.35
0.00
0.00
O 00
0.00
O 00
0.00
O 00
0.00
RUN DATE 12/09/2010 TIME 10:53:07 SUNOARD PENTAMATION INC FUND ACCOUNTING
75.00
60 00
14.73
8.49
-24.99
24.99
24.99
113.48
SUNGARD PNNTAMAT1ON INC
DATE: 32/09/10
TIME: 10:,2:69
FUND ACCOUNTING
SELEC'I'1ON CRITERIA payable due dale "12/20/7010"
FUND 507 WATER/SEWER FUND
CITY OF DES PLAINES
CASII REQUIREMENTS BILI. LIST
PAGE NUMBER: 16
ACCTPAYI
ACCOUNTING PERIOD: 12/10
ORGANIZATION ACCOUNT TITLE VENDOR- ---- • - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
5025 970160 TOOLS AND HARDWA 05612 STANDARD EQUIPMENT CO C61261 226 0.00 218.00
5025 970310 SUI'I'I.IES: EQUIP 05612 STANDARD EQUIPMENT CO C61095 225 0.00 227.81
5025 970430 SUPPLIES: VEIIICL 05612. STANDARD EQUIPMENT CO C60952 231 0.00 439.51
5025 970110 SUPPLIES: VEIITCL. 05612 STANDARD EQUIPMENT CO C60972 190 0.00 36.98
5025 970440 SUPPLIES: VEIIICL 05612 STANDARD EQUIPMENT CO C61255 192 0.00 -36.98
5025 970330 SUPPLIES: VEHICL 107772 N A P A OF DES PLAINE 367839 174 0.00 89.39
5025 970360 SUPPLIES: SEWER/ 04'74 PRAIRIE MATERIAL SALE 94625702 371 0 00 129.50
5025 970840 DIESEL. 107795 Al. WARREN OIL COMPANY 631228 119 0.00 888.05
TOTAL SEWKII SYSTEMS 0 00 2288.95
5030 980100 IMPROVEMEN'T'S 04634 ARROW ROAD CONSTRUCTI PAYMENT 11 6 244 0 00 2499.95
5030 980300 IMPROVEMENTS 100660 MARTAM CONSTRUCTION 10346 128 0.00 16695.00
TOTAL CIP WATER/SEWER 0.00 19194.95
TOTAL. FUND
0.00 47082.04
RUN DATE 12/09/2010 TIME 10:53.07 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARD PEN'I'AMAl'ION INC
DATE: 12/09/10
TIME: 10.52:59
FUND ACCOUN'J' I NG
CITY OF UES P1J\ I NES
CASH REQUIREMENTS BILL 1 LIST
PAW: NUMBER: 17
ACC'I'I'AY 1
ACCOUNTING P10330D: 12/10
SELECTION CRITERIA: payable.dac dale "12/20/2.010"
FUND 501 CITY OWNED PARKING FUND
ORGANIZATION ACCOUNT '3')'I'13' -VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
5013 9301110 R 6 M EQUIPMENT 100586 '1'O'I'Al. PARKING SOLUTIO 101178 222 0.00 413.00
5013 930050 R 6 M PARKING 10 1076'/B COLLEY ELEVATOR C'OMPA 10091/ 121 0.00 165.00
5013 930040 R h M PARKING LO 107678 CO1.I.8Y ELEVATOR COMI'A 100961 109 0.00 165.00
5013 970:150 SUPPLIES: PARKIN 01199 BUSIINELL, INC. 01011', 111 0.00 22.6.12
5013 970150 SUPPLIES: PARKIN 108761 C l' M LIGHTING l'OMPAN 10061 111 0.00 1312..50
TOTAL Cl'I'Y OWNED PARKING OPS 0 00 7.2.8).62
503 880100 MUNICIPAL PARKIN 100072 SANDY DILLON REFUND 11 10 260 0.00 40.00
TOTAL CITY OWNED PARKING FUND 0.00 40.00
0.00 2-21 62
TO.AL FUND
RUN DATE 12/09/2010 '1'TME 10:53:07 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGARI) I'ENTAMA'1'1ON INC FUND ACCOUNTING
DATE: 17/119/10
TIME: 10,57:59
CITY OF DES PIAINES
CASH REQUIREMENTS BILL LIST
PAGE NUMBER: 10
ACCTPAYI
ACCOUNTING PERIOD: 12/10
SELEC'T'ION CRI'T'ERIA: payable due dale "12/20/2010"
FUND 604 ESCROW FUND
ORGANIZATION ACCOUNT 'TITLE --- PURCHASE OR INVOICE RECNO SALES TAX
604 410020 ESCROW DEPOSITS 04102 SAM'S CLUB DIRECT 6486 25 0.00
604 410060 ENGINEERING: ADD 04633 ARROW ROAD CONSTRUCTI PAYMENT II 6 238 0.00
TOTAL ESCROW FI1NI) 0.00
TOTAL FUND
0.00
RUN DATE 12/09/2010 TIME 10:53:0) SUNGARD PENTAMAI'ION .INC - FUND ACCOUNTING
AMOUNT
43.74
308.11
351.05
351.85
•
SUNGARD I'ENTAMA'l'ION INC FUND ACCOUNTING
DATE: 12/09/111
TIME: 10:52:59
SELECTION CRITI•R.IA: payable.dur dour '12./20/2010"
FUND 701 RISK MANAGEMENT FUND
ORGANIZATION
701F
701F
701F
701F
701F
ACCOUNT • TITLE
920115
920115
920350
920350
920350
TOTAL RISK MANAGEMENT
TOTAL FUND
SUBSTANCE ABUSE:
SUBSTANCE ABUSE
WORKMENS COMPENS
WORKMENS COMPENS
WORKMENS COMPENS
106122
106122
0'050
107970
10/470
CI'T'Y OF NES FLAMES
CASII REQUIREMENTS 1111A, 1,1 S 1'
VENDOR
ALI•:XIAN BRO'I'BItRRS CORP
ALKXIAN BROTHERS CORP
THOMAS 11ICIIARD
COVENTRY FIRST SCRIP1
COVENTRY FIRST SCIIII"1'
PACE NUMBER: 19
ACCTPAYI
ACCOUNTING PERIOD: 12/10
PURCHASE OR INVOICE RIiCNO SALES TAX AMOUNT
3113991 266
309325 293
11/09 11/22 41
FSI'BMl1(9546 338
FSPBM1169545 210
0.00 55.00
0.00 55.00
0.00 909.12
0 00 55.97
0.00 671.94
0 00 1827.03
0.00 1827.03
RUN DATE 12/09/2010 TIME 10:53:07 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGARD I'EN'1'AMA'I ION INC FUND ACCOUNTING
DATE: 12/114/10
TIME: 10. 5.2.:'.9
CITY OF DES PLAINES
CASH REQUIREMENTS BILI. I.IS'l'
PAGE NUMBER: 20
ACCTPAYl
ACCOUNTING PERIOD: 12/I0
SELECTION CRITERIA: payable.due dale "12/20/2010"
FUND - 702 EQUIPMENT REPLACEMENT
ORGANIZA'T'ION ACCOUNT - '1'1'1'!.8 -- --- -VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
1022 980400 EQUIPMENT 02230 MO'1'OROIJI INC 9097772.2 61 0.00 2014.80
TOTAL. FARE. DNI'!' 1.QUII' IIRI'1.1'MN'I' 0.00 2014.00
702304
'102304
990100 PRINCIPAL
990200 INTEREST
TOTAL EQUIPMENT LOANS
TOTAL FUN!)
108868 BANC OF AMER LEASING
108868 BANC OF AMER LEASING
813597 207 0.00 20611.77
R13597 285 0.00 1530.41
0.00 22162.24
0.00 2417'2.0
RUN DATE 12/09/2010 TIME 10:53:07 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGARD I'I NTAMA'I'1ON INC FUND ACCOUN'T'ING
DATE: 17/09/10
TIME: 10:47.49
SELECTION CRI'1'1•:RIA: p,iyablr du[' dn1' "12/:0/7010"
UND 703 1 '1' RI:PIJlCEMENT FUND
ROAN)7.A'I' 1 ON
ACCOUNT '1'I'l'LE
PAGE NUMBER: 2)
('ITY OF DES I'IJIINES ACCTPAYI
CASH RRU1111T1•:MlN'I:i 1111.1, I.INI' ACCOUNTING PERIOD: 12./10
VENDOR
PURCHASE 01( INVOICE RI•:CNO SALES TAX AMOUNT
703F 970115 SUPPLIES: DEPT/0 05124 C D W GOVI•:RNMEN'l' INCO VPQ0120 325 0.00 57.70
703F 980410 COMPUTER IIARDWAR 05124 C D W GOVERNMENT INCO VPV2201 331 0.00 1311.94
703F 980410 COMPUTER IIARDWAR 05124 C 1) W GOVERNMENT INCO VQP6432 330 0.00 290 00
703F 980410 COMI'U'I'133 IIARDWAR 05124 C U W GOVERNMENT INCO VQP61013 323 0.00 620.00
703E 980410 COMPUTER IIARDWAR 108865 BADGER FLEET SOLUTION 2692 281 0.00 27254 00
703F 980410 COMPUTER IIARDWAR 700294 I)E:1,1. MARKETING CP Xl"51W2C27 320 0.00 2048.79
TOTAL 1 '1' REI'IJ(CEMI•:N'1'
TOTAL FUND
TOTAL. REPORT
0.00 3)582.43
0.00 3 582 43
D.00 )'172730.53
RUN DATE 12/09/2010 T1ME 10:53:07 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNOARU I'F:N'I'AMA7' I ON INV I•'(1NI) ACCOUNT I NO
DATE: 12./09/10
TIME: 10:49:59
CI'T'Y OF URS PI.AINES
CHECK REGISTER DISBURSEMENT FUND
Manual Checks - Various Funds & Accounts
CASH ACCT CHECK NO ISSUE 1)1'
VENDOR ORGAN I 'LAT I ON DESCRIPTION
Page 22
SALES TAX AMOUNT
102005 401809 11/24/10 101888 A '1' & '1' 206F 10 07 '1'0 11 06 10 0.00 40.78
102005 403809 11/24/10 101888 A 'I' & '1' 206F 11 07 '1'0 12 06 10 0 00 377 64
TOTAL ('III:CK 0.00 410 42
102005 403811 11/2.4/10 108686 MAILFINANCE 065/ 12 10 '1'0 01 09-11 0.00 370.92
102005 403812 11/24/10 108860 NORTH SUBURBAN ASPHALT M 203E REPAIR LOCAL ROADS 0.00 25000.00
102005 403811 11/29/10 104712 VRR1'l.0N WIRELESS 0632 078046981000001 IMC08 0.00 144 03
102005 403826 12/02/10 107970 COMCAS'1' CABLE 1212 ACCT 8771100710016/24 0.00 19.47
102005 40182./ 12/02/10 103577 ILLINOIS SECRETARY OF ST 0651 REGISTERED Vlill LIST 0.00 500 00
102005 403828 12/02/10 108869 HARVEY 1.EE 208 111000F0000342 0.00 589 00
102005 403829 12/02/10 27917 NICOR 5023 ACCT 12-24 95 0000 5 0.00 398.18
102005 403829 12/02/10 27917 NICOR 5023 ACCT 86-24-95 0000 9 0.00 37.26
TOTAL CHECK 0.00 435.44
102005 403830 12/02/10 108207 P N C EQUIPMENT FINANCE 703F 1,11124827000 11-22 10 0.00 1897 00
102005 403830 12/02/10 108207 P N C EQUIPMENT FINANCE 703F 141124827000 10/22/10 0.00 1897.00
102005 403830 12/02/10 108207 P N C EQUIPMENT FINANCE 703F L11130562000 11/22/10 0.00 540.00
TOTAL CHECK 0.00 4334.00
102005 403831 12/02/10 105062 U S HANK 703F L05000130210000 12-21 0.00 349.00
102005 403832 12/02/10 105976 WIDE OPEN WEST 0632 ACCT 8855110350091894 0.00 84.50
102005 403833 12/06/10 101888 A T & '1' 206F 11-16 TO 12-15-10 0.00 617.11
102005 403833 12/06/10 101888 A T & T 206F 11-16 TO 12-15-10 0.00 192.84
102005 403833 12/06/10 101888 A T & T 206F 11-19 TO 12-18-10 0.00 77.78
102005 403833 12/06/10 101888 A T & T 206F 11-16 TO 12-15-10 0.00 141.42
102005 403833 12/06/10 101888 A T & T 206F 11-16 TO 12-15 10 0 00 1142.38
102005 403833 12/06/10 101888 A T & T 206F 11-19 TO 12-18-10 0.00 59.42
TOTAL CHECK 0.00 2230.95
102005 403834 12/06/10 308207 P N C EQUIPMENT FINANCE 206F L13067000 12/20-01/19 0.00 96.00
102005 403835 12/06/10 108879 SAM'S CLUB 2082 SHOP W/COP FUNDRAISER 0.00 2000.00
TOTAL CASH ACCOUNT 0 00 36571.73
TOTAL FUND 0 00 36571.73
TOTAL REPORT 0.00 3657 73
RUN DATE 12/09/10 TIME 10:50:09 SUNOARD PENTAMAT1ON INC FUND ACCOUNTING
for Warrant Register December 20, 2010 Page 23
Amount
Transfer Date
Automated Accounts Payable
$1,772,730.53
Manual Checks
$36,571.73
**
Payroll Activity:
Payroll
$1,249,456.87
RHS Payments - Electronic Transfer
$0.00
Electronic Transfer Activity:
Bank of America Credit Card
$0.00
Chicago Water Bill ACH
$0.00
Postage Meter Direct Debits
$3,000.00
12-06-2010
First Merit Bank Fees
$0.00
IMRF Payments
$0.00
MICA Payment
$0.00
Property Taxes
$0.00
Short Term Loan Payoff
$0.00
Debt Service Payments
$0.00
Employee Medical/Dental Trust
$707,533.39
*
12-08-2010
* Multiple transfers processed on or before date shown
" See attached report
Total Cash Disbursements: $3,769,292.52
ADOPTED BY THE CITY COUNCIL OF DES PLAINES
THIS TWENTIETH DAY OF DECEMBER 2010
AYES NAYS ABSENT
Gloria J. Ludwig - City Clerk
Martin J. Moylan - Mayor
COY OF
DES PLAINES
ILLINOIS
Committee of the Whole Item #1b
City of Des Plaines
City Manager's Office
Division of Information Technology
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5623
MEMORANDUM
Date: December 14, 2010
To: Jason Slowinski, City Man; ` (acting)
CC: Dorothy Wisniewski, ' - 0 irector
From: Michael Duebner, Director Information Technology
Subject: Purchase of ERP Software
Issue: The City is in need of purchasing a new Enterprise Resource Planning (ERP) software
system as the current system—Pentamation—will not be supported beyond 2013. Staff has
identified a leading vendor that is willing to provide the City with substantial discounts should a
purchase be made in 2010. Staff reviewed this matter with the Finance & Administration
Committee on December 13, 2010. The Committee unanimously supported moving forward with
the purchase of an ERP system with the financing to be split from general fund reserves and the
capital equipment replacement fund.
Analysis: For the better part of 2010, Staff has been researching and exploring the purchase of a
new ERP system for the City. The ERP system is the software system that is used to manage many
of the internal processes (and related information) of City government, including payroll, budgeting,
accounting, licensing, permitting, human resources, etc. The current ERP system Pentamation—
will not be supported by the vendor beyond 2013. The Pentamation system was purchased in 1997.
Staff presented the Finance & Administration Committee with the business case for needing a new
ERP system, reviewed the available systems to municipal government clients, and provided
information related to financing the cost of a new ERP system. The detailed staff memoranda
reviewed by the Committee are attached for your review.
The vendor for New World Systems—the leading ERP software for municipal goverrunent
clients—has offered the City substantial discounts for purchasing a new ERP system prior to the
close of the year. The Conunittee reviewed the matter and reached a consensus that there is an
identifiable need for a new ERP system and the City should take advantage of discounts offered by
the leading vendor now rather than delay purchase of the system until 2012. The Committee also
reached consensus that the City should fund the $766,400 purchase price of the ERP system through
general fund reserves and the capital equipment replacement fund and asked Staff to present the
costs and resulting fund balances to each of the funds.
RE: Purchase of ERP Software
December 14, 2010
Page 2 of 2
As directed, Staff has developed a financing option for paying the one-time costs from the general
fund reserves and capital equipment replacement fund.
Financing from the General Fund and Capital Equipment Replacement Fund (CERF)
The financing method referenced above incorporates full payment of the one-time cost of
$766,400 by paying half (or $383,200) from the General Fund Balance and half (or $383,200)
from the CERF. Given that this payment would not occur until 2011, the estimated year end
fund balance would be reduced from 15.83% to 15.04%. The CERF fund balance would be
reduced from $2.5M or 39.83% at the end of December 31, 2011, to $2.1M or 33.79%.
Implementation of the New World ERP system will take place over 12-18 months extending
payments across the 2011 and 2012 budget years. While one-time software costs need to be paid
within 12 months of the contract date, consulting services are paid for as they are provided.
Recommendation: Staff recommends that the City Council accept the proposal from New World
Systems, Corp., 888 W. Big Beaver Road, Ste. 600, Troy, Michigan 48084, for the purchase of an
ERP system and further authorize the City Manager to execute any necessary documents consistent
with the purchase at a cost not to exceed $766,400.
w/ Attachment: Resolution
City of Des Plaines
t s City Manager's Office
.V ' Division of Information Technology
DES PLAINES 1420 Miner Street
11.1 INOIS Des Plaines, IL 60016
Tel: 647-391-5623
MEMORANDUM
Date: December 6, 2010
To. Jason Slowinski, City Manager (acting)
CC: Dorothy Wisniewski, Finance Director
From: Michael Duebner, Director Information Technology
Subject: City ERP Research Summary
Issue: City staff reports that the existing Pentamation Finance and Community software is very
limited in addressing the current financial and business needs of a decentralized environment where
departments utilize best business practices to manage their own information. The Directors of
Finance and Information Technology were tasked with and assembled a staff committee for the
purpose of researching the market for a modem Enterprise Resource Planning (ERP)' System that
meets the needs of the City today and in the future.
Analysis: Considering the wholesale replacement of the City's ERP system is no small undertaking
and is best accomplished using a phased approach.
Phase 1— Analysis of Present System and Overall City Needs
Over the past several months, the City has concluded a thorough analysis of the core business
information systems to identify how the current system supports the current business processes
through automation.
The current suite of application software consists of standard and custom modules provided by
SunGard Pentamation. According to City records, the first deployment of Pentamation software
occurred in 1997 at a cost of $660,000. In 2004 the application software was upgraded and the
server replaced at a cost of $150,000. Revisions to the custom Utility Billing interface were
1 An ERP system is an integrated computer-based application used to manage internal and external
resources, including tangible assets, financial resources, materials, and human resources.
City ERP Research Sum maiy Page 2 of 6
December 6, 2010
completed in 2010 at a cost of $3,500. Pentamation telephone support and software maintenance is
approximately $84,000 annually.
Over the years, the City has hired consultants to develop custom applications to supplement
Penlamation when the desired functionality was not available, or the one-time purchase and annual
maintenance cost was loo high for the features oared. In many instances staff has resorted to
maintaining information in departmental spreadsheets (Microsoft Excel & Access). In addition,
various SunGard supplied 3r`1 -party mail merge, printing and reporting programs are used to mine
information from Penlamation for the purpose of printing checks, utility bills and business licenses.
In order to gather input from all departments, the staff committee developed the following
framework for the analysis:
• Assemble list of routine tasks (weekly or monthly) accomplished using Pentamation
Finance & Community software.
c Assemble list of tasks non -routine (semi-annually, annually, or impromptu) accomplished
using Pentamation.
• Assemble list of routine and non -routine tasks managed using other systems such as
Microsoft Excel.
• Assemble list of shortcomings (pain points) with the existing ERP system where business
processes are not supported through automation.
• Identify redundant data collection, shadow systems and paper processing.
Phase 2 — Alignment of Business Process with Automation
It is understood that the economic times have placed tremendous pressure on local government and
that the service delivery model of the future will include more automation and less personnel to be
more efficient. Staff identified many areas where Pentamation fails to fully or partially support the
business process. Staff will make mention of two specific deficiencies that routinely occur:
Reporting Analysis
Regular reporting and analysis are necessary to improve the City's business processes and provide
critical information to the Council for decision-making purposes. For example, staff was recently
tasked to prepare a monthly analysis of departments' overtime usage. The Pentamation payroll
system includes several reports that summarize overtime usage by employee and department. In
order to fully understand overtime usage the model needs to correlate the expense to a specific
event, i.e. flood, staffing issues, hire back, etc. Unfortunately, the current payroll system does not
provide for this level of detail, requiring departments to maintain an independent means of
collecting the information. Hours of staff time is routinely expended on reconciling differences
between payroll and the department's shadow system.
('ity IRP Research Summary Page 3 of6
December 6, 2010
Permitting Process
A frequent point of contact for residents with the City is the building permit and code enforcement
process. It should be straight forward for residents to obtain a building permit for routine projects.
Currently, residents apply for permits on the third floor and then must wait for the paperwork to be
sent to the first floor cashier through a lube transport. Due to the complexity of data entry it can take
5 to 10 minutes before the paperwork arrives downstairs. Cashiers cannot process payments until
data entry has been completed. With an online permitting system, there would be no need to
maintain the aging and frequently failing lube transport and the permitting process could be virtually
completed by the touch of a button.
Phase 3 Market Research
This phase began in February 2010 with a market survey of ERP systems that are in general use in
the Chicagoland arca. Four vendors were identified, Hansen Information Systems (Infor Public
Sector), SunGard Public Sector (IFAS, NaviLine, ONESolution), Tyler Technologies (Munis) and
New World Systems (Logos.NET).
Some members of City staff have first-hand experience with Munis and provided their observations
to the steering committee:
• No direct export capabilities to Excel.
• Crystal report is not user friendly and they had to hire a consultant to write basic financial
reports and budget reports.
• Could not run any budget reports until the current year is closed. Had to wait for the audit to
finish before could post new budget.
• The system permits manual changes to posted entries in payroll and A/P vendor amount in
general ledger.
• Can post one sided entries.
• The payroll system does not update the tax information if corrections are needed, everything
has to be reconciled manually on a quarterly basis.
Also included in the survey was a review of neighboring communities that had recently gone to the
market in order to replace their ERP systems. We identified that both the Village of Palatine and the
Village of Mount Prospect hired outside consultants to conduct a comprehensive needs analysis and
selection criteria for a Village -wide ERP solution.
Palatine contracted with KPMG for an 18 -month project to develop 800 requirements that a
replacement ERP system must meet. Mount Prospect selected Plante & Moran from five
respondents and executed an agreement in the amount of $114,000 to lead the Village through the
needs assessment and vendor selection process.
City CRP Research Summary Page 4 of 6
December 6, 2010
Mt. Prospect received a no -bid response from l lansen Technologies detailing that they would not be
able to meet the budget constraints outlined in the RPP. SunGard declined to bid explaining that
their latest software offerings' that would meet many of the requirements would not be available
until Spring 2010. From the two finalists, Tyler Technologies and New World Systems, both
municipalities independently selected New World Systems and are in the process of implementing
or going live with the new software.
We recently learned that the Village of Rosemont has concluded negotiations and is signing with
New World Systems before the end of the year. Rosemont selected New World Systems after in-
house demonstrations comparing Tyler Technologies, SunGard}, 1nnoprise Software and New
World System.
Based on the recommendation of two industry leading consulting firms, the satisfaction of two
neighboring communities with New World Systems and our own research, the City asked New
World Systems to conduct an ERP & Business Process Review (BPR). On July 14, key members
of Finance, Payroll, HR, Community Development and Public Works convened at an all -day
workshop to set high level ERP software goals, review current procedures and processes and
identify areas ripe for productivity and efficiency improvements.
Those identified include:
• Auditors manually create reports for CAFR at an additional expense to the City.
• Overall ease of use reducing training costs.
• Ease of online inquiry and reporting of relevant data. The Pentamation Cognos report writer
is not user friendly.
• Integration with off-the-shelf Microsoft Office applications, Outlook, Excel and Word.
• Allow greater self-service for Utility Billing Customers (more detail).
• Better budgeting tool and tracking. Need to be able to see various levels and stages of
approval.
• City-wide salary and benefits projections for budget (currently accomplished through
multiple spreadsheets and hand entry over a 2-3 week process.)
• Purchasing controls as POs are processed electronically and routed for approvals through
work flow rather than a manual, paper -driven process.
• Proper allocation of expenses paid through procurement cards to the specific vendor rather
than MasterCard.
• Transition from a Unix/Informix platform to an industry standard Microsoft SQL Server
platform allowing for easier integration and reporting.
• Interface with Laserfiche for document preservation.
2 SunGard ONESolution was introduced in the Spring of 2010
3 SunGard ONESolution is limited to financial, basic payroll and some community development functions at
this time.
City FRP Research Summury Page 5 of 6
December 6, 2010
• Better Miscellaneous Billing capabilities. Departments use in-house billing systems that rely
on a manual Ibr record keeping.
• Better control and reporting of Multi -Year Projects and Grants.
• Incorporate best practices (improve city-wide efficiencies).
• 'Timesheets on-line.
• Timely end-user and technical support.
• Need a product we can depend on that is used by other local communities to allow for
networking among users.
• Allow City staff to inquire and enter information based on assigned security levels.
• Minimize the number of Excel spreadsheets used for supplemental reporting
• Uniform look and feel across modules and functions to allow ease of training, cross training
and overall acceptance of the application
The final BPR overview document was delivered to the City in early August and memorialized
specific problem areas and efficiency goals that would be realized by using a fully integrated core
business information system. New World Systems used these findings to tailor a demonstration of
their Logos.NET ERP system on September 21, 2010.
The demonstration confirmed that Logos.NET is a best of breed solution for the municipal market.
Frankly, there was considerable excitement in the room when key staffers realized how easy it was
to navigate the applications and the depth of information that is available across departments. While
a new ERP system will take 12 to 18 months to implement, the long term efficiency and
performance gains are expected to be substantial. Logos.NET customers have reported savings of
1.5 FTEs post implementation.
Shortly after the September demonstration, New World Systems approached the City with an initial
offer for an integrated ERP solution that includes considerable discounts.
One Time EPR Project Cost $966,400
Sole Source Discount (no RFP or vendor run-off) -$130,000
Special Year End Discount - contract signed by 12/31/2010 -$70,000
One Time Cost $766,400
5 -Years of prepaid software support/maintenance * $545,130
* By comparison, annual software support for Pentamation is approximately $84,000
The alternative to moving to an entirely new ERP system now is to upgrade to a newer release of
Pentamation software, server hardware and operating system in 2012 for approximately $195,000.
Since SunGard already announced the sunset of Pentamation Community and Finance Plus with all
future development efforts focused on their next generation ERP offering, the .NET based
(ONESolution), this can only be viewed as an interim solution. Historically, SunGard has not
City FiRP Research Suminary Page 6 of 6
December 6, 2010
provided discounts to customers converting from products that are being phased out to their next
generation software. The City should expect a transition to ONESolution to require a substantial
capital investment.
Recommendation: Staff is requesting that the Finance and Administration Conunitlec authorize
negotiations for a best ancl final offer from New World Systems for Logos.NET ERP system to be
presented to Council on December 20, 2010.
CITY or
IC:103
DES PLAINES
ILLINOIS
City of Des Plaines
Finance Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5325
Fax: 847-391-5402
MEMORANDUM
Date: November 30, 2010
To: Jason Slowinski, Acting City Manager
CC: Michael Ducbncr, Director of Information Technology
From: Dorothy Wisniewski, Director of Finance
Subj: Enterprise Resource Planning (ERP) Software Financing
Issue: To assess the various options available for financing the proposed purchase of a new Enterprise
Resource Planning (L'RP) Software.
Analysis: Staff has gone through an extensive process of analyzing the various software packages
available to municipalities as well as the costs involved in implementing a new ERP Software. In
reviewing the current technology that is being used by neighboring municipalities, Staff has decided that
the New World System would provide the most beneficial package available at a reasonable price.
In going through the analysis phase with New World Systems, cost was one of the more concerning
issues raised during various conversations. New World in turn approached the City with an initial offer
for an integrated ERP Solution. The overall cost of the system implementation was estimated at
$966,400. However, based on initial negotiations as well as discussions over discount pricing, New
World provided a revised quote with significant discounts if the City is able to commit to their product by
taking advantage of the timing of purchases being made by our neighboring communities of Mount
Prospect and Palatine. Mount Prospect and Palatine both conducted extensive RFP processes and
selected New World. New World would obviously be able to reap substantial efficiencies by
implementing the software in three neighboring municipalities, thus the price discounts are being offered
that reflect that benefit. In addition, if the City selects New World without utilizing an RRP process, an
additional discount is available. The following provides a breakout of the overall cost along with the
discounts offered:
Costs
One Time ERP Project Cost 966,400
Sole Source Discount (no RFP or vendor run off) (130,000)
Contract Sign by 12/31/2010 (70,000)
One Time Cost 766,400
5 Years of Software Support/Maintenance 545,130
1
It is iniporlanl to hole Ilial the one -lime cosi of $766,400 includes the licensed standard software, project
imrmgemen[, installation and [raining, interface, as well as Software Assurance. Software Support and
Maintenance is for annual, routine maintenance and totals $545,130 or $109,026 annually. Currently, the
(Cly pays our existing software provider (Sungard l enlamation) annual maintenance costs of
approximately $84,000. The City would spend an additional $25,000 over and above our existing costs
on maintenance of the new product.
Although the discounts [hal have been offered by New World are significant, the overall cost of the
system is still substantial and Staff has reviewed the various financing oplions available to pay for this
product. The Options available are as follows:
Option #1 — Pay from the General Fund Balance (Reduction of $766,400)
Option #1 incorporates full payment of the one-time cost of $766,400 from the General Fund Balance.
As of December 31, 2010 the unreserved portion of the Fund Balance is projected at $9.1M or 17.13% of
Projected Expenditures. Making this one -lime payment of $766K would reduce the fund balance to
15.68% as of December 31, 2010. Given that this payment would not occur until 2011, the reduction
would really be seen at the end of the 2011 fiscal year from 15.83% at the end of December 31, 2011 to
14.45%. The City has been striving to increase the General Fund Balance to the recommended Policy
level of 25% and has been in the position of taking out short term loans to cover operations, therefore,
Staff does not recommend this option for payment of the ERP System.
Option #2 — Payment of $766,400 from the Capital Equipment Replacement Fund
Option #2 also incorporates full payment of the one-time cost of $766,400; however the source of funding
would be from the Capital Equipment Replacement Fund (CERF). During the 2011 Budget process, staff
has provided for a transfer of $1.25M from the General Fund to the CERF in order to provide level
funding on a depreciable basis for all of the Capital Equipment that currently needs replacement as well
as the Equipment that will need to be replaced in the future. As of December 31, 2011 the projected fund
balance within the CERF is $2.5M or 39.83%. The payment of the ERP Software would reduce the fund
balance to $1.8M or 27.75%. Given that the City has not provided funding for the Replacement of
Capital Equipment during the prior years, this source of funding is not being recommended by City Staff
as it represents an opportunity cost for other items that will need to be replaced in the future.
Option #3 — 5 Year Financing Structure
Option #3 takes a different approach to funding the replacement of the ERP system by entering into a 5
Year Financing Arrangement with a leasing company. The following is a Pricing Estimate over a 5 year
term which would incorporate the one-time cost along with the 5 years of support and maintenance:
Finance Pricing 5 year Estimate
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
2011 2012 2013 2014 2015 2016 Total Cost
No Charge 301,520 301,520 301,520 301,520 301,520 1,507,600
By entering into a 5 year financing arrangement the overall payments for the Software begin in 2012 as
$301K per year from 2012 to 2016. The total cost of this option would be $1,507,600 compared to the
actual costs of $1,311,530 ($766,400 + $545,130). As such with this option the City incurs interest cost
2
of approxiniatcly $1961( or 5.62% over the 6 year period. (liven that there are no upfront costs and the
annual maintenance costs are provided for with this option, Staff would recommend funding of the FRP
Software Through the 5 Year Financing Arrangement.
A final option also discussed at the Staff level which was not presented within this memo, however, was
the consideration of bonding out for this project. Given the current City debt load along with all of the
costs associated with bonding, Staff docs not recommend issuing additional debt. As such, of all of the
options available, the most feasible one for the City would be to move forward with Option 113, the 5 Year
Financing. The pricing presented above on Option 113 has been obtained from the Software vendor.
Although this is the best option for the City, Staff will look to achieve better interest rates in terms of
financing and see if other mechanisms can he obtained through financial institutions that may offer
financing options.
Conclusion/Recommendation: Staff concludes that given the City's currcnt fund balances, debt load, and
CERT funding levels, financing is the most prudent option for purchasing a new ERP system.
3
CITY OF DES PLAINES
RESOLUTION R - 175 - 10
A RESOLUTION AUTHORIZING THE PURCHASE OF
ENTERPRISE RESOURCE PLANNING SOFTWARE
FROM NEW WORLD SYSTEMS CORPORATION AT
COST NOT TO EXCEED $766,400.00.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
of Des Plaines to contract with individuals, associations and corporations, in any manner not
prohibited by law or by ordinance; and
WHEREAS, the City's existing Pentamation Finance and Community Development
software is in need of replacement; and
WHEREAS, Information Technologies solicited quotes from several vendors for the
purchase of new modern Enterprise Resource Planning (ERP) software; and
WHEREAS, the quote received from New World Systems Corporation, is the lowest
quote received for the purchase ERP software in an amount not to exceed $766,400.00; and
WHEREAS, it is in the best interest of the City to purchase ERP software from New
World Systems Corporation and to authorize the Acting City Manager to execute any necessary
documents consistent with the purchase, and to authorize the Director of Finance to issue
payment to New World Systems Corporation for the purchase of ERP software in an amount not
to exceed $766,400.00;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference as the factual basis for this transaction.
SECTION 2: That it is in the best interest of the City to authorize the purchase of ERP
software from New World Systems Corporation and authorize the Acting City Manager to
execute all documents consistent with the purchase.
SECTION 3: That the Director of Finance is hereby authorized to issue payment to New
World Systems Corporation, 888 West Big Beaver, Suite 600, Troy, Michigan 48084, for the
purchase of ERP software in an amount not to exceed $766,400.00.
SECTION 4: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST Approved as to form:
avid ft' i`i/bet
CITY CLERK David R. Wiltse, City Attorney
Legal\Res\2010\ERP Software
2
DES PLAINES
ILLINOIS
Committee of the Whole Item #2a
City of Des Plaines
Public Works and Engineering Department
1 111 Joseph Schwab Road
Des Plaines, It. 60016
Tel: 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: December 9, 2010
To: Jason Slowinski, Acting City ger
From: Adam M. Boeche, P.E., CFM, sst. Director of Public Works and Engineering ,pArs
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering 40
Subject: Performance Contract Letter of Intent with Johnson Controls
Civic Center HVAC System
Issue: The Public Works and Engineering Department solicited proposals from nationally
accredited Energy Service Companies (ESCOs) for a guaranteed energy savings contract. The
proposals addressed all City facilities to determine the most economical and environmentally
practical projects to complete.
Analysis: Recent legislation has authorized municipalities to enter into Performance Contracts
(PC) to complete energy efficiency projects. Through this style of contracting, the awarded
company must provide a completely turn -key project and demonstrate that the improvement is
budget -neutral. Accordingly, the overall project must show an energy savings payback within
the term of the contract. State statute allows for the term of a performance contract to be no
greater than 20 years.
The benefits of such method of contracting for the City are numerous:
(1) Self-funded project. The nature of the performance contract requires that the project
must not cost the City any additional funding above and beyond that of the savings
that will be realized. Therefore, the project will be budget -neutral.
(2) Single source for multiple projects. As the only entity that the City enters into an
agreement with, the selected ESCO is responsible for all aspects of construction of
the project included in the contract. Therefore, construction progress is more efficient
since staff is working with a singular point of contact.
(3) All encompassing scope, 100% Quality Control. The selected ESCO will have
24/7, 365 days a year response to any issues associated with the work. This includes
all aspects of the project including I/T, construction/project management, and
operational continuity.
Page 2 of 2
December 9, 2010
(4) Financing Option. Since the ESCO is committed to the success of the project and
has substantial lending power, they can provide financial assistance in the initial
funding of the project.
(5) Savings Guarantee. The selected ESCO has a vested interest in the success of the
project since they will be held accountable for any lack of performance of the projects
completed. For instance, if the contract includes replacement of the City Hall HVAC
system, and the project did not generate the amount of energy savings (and associated
dollar savings) that were guaranteed as part of the contract, the ESCO would be
obligated to compensate the City for the energy savings that are not realized.
The City received three proposals for the Guaranteed Energy Savings Contract. Upon review of
each of these proposals, Johnson Controls has been determined to be the most qualified ESCO
for the proposed work, which consists of various improvements to the Civic Center HVAC
system. The attached table summarizes how staff evaluated each of the proposals for the
categories listed.
For comparison purposes, staff also explored the feasibility of a traditional contracting method
for the Civic Center HVAC system work. In this case, the City would hire an architect /
mechanical engineer to design the plans and specifications, bid the project out, award the
contract to the lowest responsible bidder, and have the architect / mechanical engineer monitor
construction of the project. The cost estimated for the chiller replacement of the system using
this method of procurement is approximately $532,000; $32,000 for design/construction
management and $500,000 for construction/installation. Preliminary estimates from Johnson
Controls indicate that this same work would cost approximately $400,000 in a turn -key project.
In addition, the conventional method of design/bid does not provide any financial guarantees on
the efficiencies to be gained with the improvements. Of course, actual costs will be determined
during the design phase of the project.
In connection with this performance contract, there would be no up -front expenditures for the
City, as the initial installation and start-up costs would be funded by the Energy Efficiency
Conservation Block Grant (EECBG) that the City received in 2009. So, rather than the City
financing the HVAC project cost and paying the debt service over the course of several years,
the City would immediately receive the benefit of energy cost savings due to the new equipment.
Recommendation: Staff recommends approval of the Letter of Intent with Johnson Controls,
Inc., 3007 Malmo Drive, Arlington Heights, Illinois, for the purpose of beginning design phase
work on the City Hall HVAC replacement project, at the cost of $4,500. Source of funding
would be the Capital Projects Fund.
Attachments
Firm Rankings Table
Letter of Intent
PowerPoint Handout
Resolution
JOHNSON CONTROLS, INC.
1
2
1
1.5
1
1
2.5
2
2
2
1.60
SIEMENS
3
1
2.5
1.5
2
2
1
3
1
1
1.80
CONTROL TECHNOLOGY AND SOLUTIONS
2
3
2.5
3
3
3
2.5
1
3
3
2.60
1= Good
2 = Fair
3 = Poor
Cm OF
DES PLAINES
ILLINOIS
December 20, 2010
Mr. Ermin Arslanagic
Account Manager
Johnson Controls, Inc.
3007 Malmo Dr.
Arlington Heights, IL 60005
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel. 847-391-5464
Fax: 847-297-6801
SUBJECT: Letter of Intent -Performance Contracting Program
Dear Mr. Arslanagic:
Based on the response to the Request for Proposals (RFP) on the Guaranteed Energy Savings
Contract, your firm has been selected as the most qualified to provide the services detailed in the
Request for Proposal. Your firm is offering the services necessary to provide a turn -key project to
modernize portions of the City's infrastructure. This turn -key solution is supplemented with
guaranteed energy and operational savings.
On December 20, 2010, the Des Plaines City Council authorized issuance of this Letter of Intent
with the intention to enter into a performance contract with Johnson Controls, Inc. This letter
authorizes the evaluation and design phase to begin immediately for the scope of work to include
the following:
1. Identification, engineering, design, installation, and monitoring of cost reduction measures
to focus on areas of infrastructure that will deliver largest economically and environmentally
beneficial project to the City of Des Plaines. Specifically, improvements to the HVAC
system at the City Hall and Police Station facilities.
2. Training and ongoing maintenance services during the term of the contract performed by
Johnson Controls to supplement the City's staff.
3. Assist City staff in finalizing modifications to the Energy Efficiency Conservation Block
Grant scope originally submitted to the Department of Energy.
4. Assist in researching and applying for additional grant funding for proposed projects.
5. An explicitly written guarantee of the savings associated with this program consistent with
the Illinois Performance Contracting legislation.
The final scope, costs and savings for this program will be determined during this technical analysis
and will be formalized in the final agreement. The items listed above may not be all inclusive of the
overall project. It is expected that we will reach a final agreement on the scope of the project and
the terms of the governing agreement no later than 120 days after the execution date of this Letter of
Intent.
If Johnson Controls develops a program that meets the above criteria and adheres to the Illinois
Performance Contracting Legislation, and the City chooses not to enter into an agreement with
Johnson Controls, Johnson Controls will be reimbursed for its costs and expenses incurred to that
date in time and not to exceed $4,500, which shall be payable within sixty (60) days after receipt of
an invoice from Johnson Controls. Otherwise, the costs and expenses related to the evaluation
phase will be absorbed into the energy savings performance contract that the City of Des Plaines
and Johnson Controls intend to enter into based upon the program developed by Johnson Controls
during the evaluation phase.
During the period of time covered by this Letter of Intent, City of Des Plaines and Johnson Controls
Inc. agree that neither party shall be liable to the other for any consequential or incidental damages.
In addition, the parties agree that Johnson Controls shall be responsible only for such injury, loss, or
damage caused by its intentional misconduct or negligent act or omission related to this Letter of
Intent. To the extent permitted by law, the parties agree to maintain confidentiality about this
project and not to disclose any confidential or proprietary information unless required by law or
authorized by the other party in writing.
IN WITNESS WHEREOF, the Parties have caused duplicate copies of this Letter of Intent
to be executed by their duly authorized officers or representatives on December , 2010.
JOHNSON CONTROLS INC. CITY OF DES PLAINES
Ermin Arslanagic, Account Manager Jason T. Slowinski, City Manager (Acting)
CITY OF
DES PLAINES
ILLINOIS
•
PERFORMANCE
CONTRACTING
CITY OF DI PLMwg
CIVIC Cibittlt
a_1
a,
•
INTRODUCTION
❑ Energy Performance Contracting
(DCEO definition) --an innovative
arrangement for designing, installing
and financing energy improvement
projects where the annual savings
achieved by the project are guaranteed
to finance the cost of the project over
the term of the agreement
INTRODUCTION
❑ In contract terms, it is similar to Design -
Build method with public-private
partnership element
■ Contractor and City enter into contract
that includes financial guarantees from
contractor on performance efficiencies of
new project
■ Contractor works collaboratively with
City to design and construct the project
INTRODUCTION
• City monitors performance of new
project and verifies savings per contract
terms
• Contractor compensates City for any
unrealized efficiencies of project
INTRODUCTION
u Background
• On a national level, most savings
occur on projects centered on energy
efficiency
dcao
DEPA Th1 4,INEUt
AND [(0011( PA y l;. `I I'r
ENERGY PERFORMANCE CONTRACT BY
REVENUE
8';o
10°io
411111.mm.---
730
• Energy Efficiency
• Engine/ Turbine Generators
e Onsite Renewables
• Consulting/ Master Planning
F Other
INTRODUCTION
❑ Utilized in school districts and
hospitals since the early 1990s for
building retrofits
❑ Local governments started exploring
use of PC in mid -2000s
❑ State piloted program in 2005 with major
successes
INTRODUCTION
■ State has saved $4.7M annually since
retrofits were completed in 2006 on
seven state -operated facilities
■ DCEO has documented $17.2 M
annually in utility savings from schools,
colleges and local government projects
LI Recent changes in legislation facilitate use
of PC by extending term maximum on
contracts from 10 to 20 years
BENEFITS FOR THE CITY
❑ Advantages of PC over standard
contracting methods:
• Savings Guarantee —contractor has
investment in success of project
• Flexibility of design — can modify
design or products during course of
project to ensure the right fit for the
City
BENEFITS FOR THE CITY
• Project Management—built into the
PC as contractor is financially tied to
its long-term viability
• Follow-up and Support —contractor
committed to training City staff on
operation and maintenance
• 100 % Quality Control —contractor will
respond 24/7 to any issues related to
the project
BENEFITS FOR THE CITY
❑ Potential Projects
• Civic Center HVAC Upgrades
• Other City -owned Building HVAC
Retrofits
• Pumping Station Improvements
• City -owned Street Lighting
• City -owned Parking Facility
Lighting
BENEFITS FOR THE CITY
❑ Economic Benefits
• PC will offer a payback typically
less than 10 years, so project will
generate funds after that time
• Retrofits and upgrades will reduce
maintenance so in-house staff will
be available for more priority
projects
BENEFITS FOR THE CITY
• Modernize City facilities without major
investment in new buildings or
relocation
• Savings guarantee on new projects
BENEFITS FOR THE CITY
❑ Environmental Benefits
• New equipment uses less energy than
antiquated equipment
• Upgrade will reduce greenhouse gas
emissions, carbon footprint
• Less dependence on obsolete,
environmentally harmful materials
(R-22 refrigerant, i.e., Freon)
• Indoor air quality improved
CONCLUSION
u Performance Contracting offers
advantages over conventional
contracting for energy efficiency
projects.
CITY OF DES PLAINES
RESOLUTION R - 173 - 10
A RESOLUTION AUTHORIZING THE EXECUTION OF A
LETTER OF INTENT BETWEEN JOHNSON CONTROL,
INC. AND THE CITY OF DES PLAINES FOR
EVALUATION AND DESIGN SERVICES FOR VARIOUS
IMPROVEMENTS TO THE CITY HALL AND POLICE
STATION HVAC SYSTEMS.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, recent legislation has authorized municipalities to enter into Performance
Contracts (PC) to complete energy efficiency projects; and
WHEREAS, Public Works and Engineering solicited proposals from nationally
accredited Energy Service Companies (ESCOs) for a guaranteed energy savings contract. The
proposals addressed all City facilities to determine the most economical and environmentally
practical projects to complete; and
WHEREAS, the City received three proposals for the Guaranteed Energy Savings
Contract. Johnson Controls has been determined to be the most qualified ESCO for the proposed
work which consists of various improvements to the City Hall and Police Station HVAC
systems; and
WHEREAS, the Letter of Intent authorizes Johnson Controls, Inc. to begin the
evaluation and design phase immediately for improvements to the HVAC system at the City Hall
and Police Station facilities, and develop a contract that will complete the installation of the
designed project as well as provide training and ongoing maintenance services, assist in
researching and applying for additional grant funding for proposed projects, and provide an
explicitly written guarantee of the savings associated with this program consistent with the
Illinois Performance Contracting legislation; and
WHEREAS, if Johnson Controls develops a program that meets the above criteria and
adheres to the Illinois Performance Contracting Legislation, and the City chooses not to enter
into an agreement with Johnson Controls, Inc., the City will reimburse Johnson Controls, Inc. for
its costs and expenses incurred to that date in time in an amount not to exceed $4,500; and
WHEREAS, it is in the best interest of the City to accept the terms contained in the
Letter of Intent between the Johnson Controls, Inc. and the City of Des Plaines and authorize the
City Manager to execute the Letter of Intent so that Johnson Controls, Inc. may begin the
evaluation and design phase for improvements to the HVAC system at the City Hall and Police
Station facilities;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dcs
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above arc incorporated herein by reference
as the factual basis for this transaction.
SECTION 2: That the City Council hereby accepts the terms contained in the Letter of
Intent between the Johnson Controls, Inc. and the City of Des Plaines and authorizes the City
Manager to execute the Letter of Intent so that Johnson Controls, Inc. may begin the evaluation
and design phase for improvements to the HVAC system at the City Hall and Police Station
facilities, a copy of which is attached hereto and made a part hereof as Exhibit "A."
SECTION 3: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
ATTEST: Approved as to form:
Jud 12.01,
MAYOR
CITY CLERK David R. Wiltse, City Attorney
Legal \Res\2OIUVohnson Control Letter of Intent HVAC System
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