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11/15/2010r CITY OF IS 0 DES PLAINES ILLINOIS % City Council Agenda Monday, November 15, 2010 Executive Session — 6:00 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION (to be sent under separate cover) SALE, LEASE, OR ACQUISITION OF REAL PROPERTY PENDING LITIGATION REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PUBLIC HEARING PROPOSED 2010 PROPERTY TAX LEVY PROCLAMATION MARINE WEEK — NOVEMBER 7te TO NOVEMBER 13TH CITIZEN PARTICIPATION (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION ACTION (if reported out) SALE, LEASE, OR ACQUISITION OF REAL PROPERTY PENDING LITIGATION DRAFT 11/9/2010 1:31 PM Monday, November 15, 2010 City of Des Plaines City Council Agenda Pas e 1 2 CONSENT AGENDA: 1. Minutes/Special City Council Meeting — October 25, 2010 2. Minutes/Executive Session — Special City Council Meeting — October 25, 2010 3. Minutes/Regular Meeting — November 1, 2010 4. Minutes/Executive Session — November 1, 2010 5. Authorize 2010 Property Tax Levy 5a. FIRST READING — ORDINANCE M-58-10/2010 Property Tax Levy 6. Approve Year 2010 Tax Levy for Special Service Area #5 (Westfield Lane Water Main) in the amount of $3,782 6a. FIRST READING — ORDINANCE M-41-10/Year 2010 Tax Levy, Special Service Area #5 7. Approve Year 2010 Tax Levy for Special Service Area #6 (Parking Lot Improvement, 2150-2172 Chestnut Street) in the amount of $981 7a. FIRST READING — ORDINANCE M-42-10/Year 2010 Tax Levy, Special Service Area #6 8. Approve Year 2010 Tax Levy for Special Service Area #7 (Parking Lot Improvement, Woodland Townhomes) in the amount of $12,000 8a. FIRST READING — ORDINANCE M-43-10/Year 2010 Tax Levy, Special Service Area #7 9. Approve Year 2010 Tax Levy for Special Service Area #8 (Curbs, Gutters for Crabtree Lane) in the amount of $4,200 9a. FIRST READING — ORDINANCE M-44-10/Year 2010 Tax Levy, Special Service Area #8 10. Approve Year 2010 Tax Levy for Special Service Area #9 (Parking Lot Improvement, 624-640 W. Algonquin Road) in the amount of $2,315 10a. FIRST READING — ORDINANCE M-45-10/Year 2010 Tax Levy, Special Service Area #9 11. Approve Year 2010 Tax Levy for Special Service Area #10 (Parking Lot Improvement, 642-658 W. Algonquin Road) in the amount of $2,936 11 a. FIRST READING — ORDINANCE M-46-10/Year 2010 Tax Levy, Special Service Area #10 12. Authorize Abatement of Year 2002A General Obligation Bonds in the amount of $165,309.60 of the $1,029,325 levy 12a. FIRST READING — ORDINANCE M-47-10/Abatement Year 2002A GO Bonds 13. Authorize Abatement of Year 2003A General Obligation Bonds in the amount of $400,770 of the $501,785 levy 13a. FIRST READING — ORDINANCE M-48-10/Abatement — Year 2003A GO Bonds 14. Authorize Abatement of Year 2003D General Obligation Bonds in the entire amount of $997,500 14a. FIRST READING — ORDINANCE M-49-10/Abatement — Year 2003D GO Bonds 15. Authorize Abatement of Year 2004A and 2004B General Obligation Bonds in the amounts of $735,743.76 and $232,265.00, respectively 15a. FIRST READING — ORDINANCE M-50-10/Abatement Year 2004A and 2004B GO Bonds r Monday, November 15, 2010 City of Des Plaines City Council Agenda P a g e 13 16. Authorize Abatement of Year 2005A, 2005B, and 2005C General Obligation Bonds in the amounts of $132,825, $254,187.50, and $413,075, respectively 16a. FIRST READING — ORDINANCE M-51-10/Abatement — Year 2005A, 2005B, and 2005C GO Bonds 17. Authorize Abatement of Year 2005D General Obligation Bonds in the amount of $1,704,710 17a. FIRST READING — ORDINANCE M-52-10/Abatement — Year 2005D GO Bonds 18. Authorize Abatement of Year 2005E, 2005F, and 2005G General Obligation Bonds in the amounts of $694,703.76, $506,187.50, and $44,000, respectively 18a. FIRST READING — ORDINANCE M-53-10/Abatement — Year 2005E, 2005F, and 2005G GO Bonds 19. Authorize Abatement of Year 2007A and 2007B General Obligation Bonds in the amounts of $793,740 and $68,680, respectively 19a. FIRST READING — ORDINANCE M-54-10/Abatement — Year 2007A and 2007B GO Bonds 20. Authorize Abatement of Year 2008A General Obligation Bonds in the amount of $310,975 20a. FIRST READING — ORDINANCE M-55-10/Abatement — Year 2008A GO Bonds 21. Authorize Abatement of Year 2009B General Obligation Bonds in the amount of $913,950 21a. FIRST READING — ORDINANCE M-56-10/Abatement — Year 2009B GO Bonds 22. Authorize Abatement of Year 2010A and 2010B General Obligation Refunding Bonds in the amount of $156,003.76 22a. FIRST READING — ORDINANCE M-57-10/Abatement — Year 2010A and 2010B GO Refunding Bonds 23. Waive Usual Bid Procedures and Approve Purchase of Four (4) Cardiac Monitors for Advance Life Support (ALS) Fire Engines — Two (2) to be purchased in 2010 and Two (2) to be purchased in 2011 in the amount of $41,784 to be funded by FDERF Funds 23a. RESOLUTION R-152-10/Purchase of Cardiac Monitors for ALS Engines 24. Approve Plat of Easement Release and Plat of Easement Grant for Des Plaines Casino Resubdivision 24a. RESOLUTION R-153-10/Plat of Easement Release and Grant for Casino Resubdivision 25. Adopt Ordinance Updating Record of Documents Recorded with Ordinance Z-12-10 25a. FIRST READING — ORDINANCE Z-27-10/Housekeeping Ordinance Updating Record of Documents Recorded with Ordinance Z-12-10 26. Accept Department of Commerce and Economic Opportunity (DCEO) Grant Agreement for the Intersection at Lee and Perry in the amount of $250,000 26a. RESOLUTION R-154-10/$250,000 DCEO Grant for Lee and Perry Intersection 27. Authorize Execution of Intergovernmental Agreement Relating to the O'Hare Noise Compatibility Commission 27a. RESOLUTION R-157-10/0'Hare Noise Compatibility Commission Intergovernmental Agreement 28. Authorize City Clerk to Advertise for Bids for the Painting of and Purchase and Installation of New Carpeting for the First and Second Floors of the Police Department END OF CONSENT AGENDA Mond y, November 15, 2010 City of Des Plaines City Council Agenda COMMITTEE OF THE WHOLE 1. page 14 FINANCE & ADMINISTRATION — Alderman Jean Higgason, Chair a. Warrant Register in the amount of $3,458,073.12 — RESOLUTION R-155-10 b. 2011 Budget Resolution — RESOLUTION R-156-10 c. Short-term Loan in the amount of $5MM ($1.5MM for Library and $3.5MM for the City — FIRST READING/ORDINANCE M-59-10 2. COMMUNITY DEVELOPMENT — Alderman Rosemary Argus, Chair a. Extension of a Conditional Use Permit for New Life Bulgarian Evangelical Church of God, 1480 E. Oakton Avenue/FIRST READING — ORDINANCE Z-26-10 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE DECEMBER 6, 2010 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS 1. SECOND READING/ORDINANCE M-39-10 — Parking Tax for Special Events Parking Lots NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-155-10/Warrant Register b. RESOLUTION R-156-10/2011 Budget Resolution c. FIRST READING/ORDINANCE M-59-10/Short-tern Loan in the amount of $5MM 2. a. FIRST READING/ORDINANCE Z-26-10/Extension of Conditional Use Permit for New Life Bulgarian Evangelical Church of God, 1480 E. Oakton Avenue MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines. in compliance with the Americans With Disabilities Act. requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meetin2(s) or have questions about the accessibility of the meetina(s) or facilities. contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. PUBLIC HEARING DES PLAINES ILLINOIS City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5325 Fax: 847-391-5402 MEMORANDUM Date: November 3, 2010 To: Jason Slowinski, Acting C. y anager From: Dorothy Wisniewski, irector of Finance Subj: Public Hearing — 2010 Property Tax Levy Issue: Each year the City complies with the Illinois Truth in Taxation Act (ITTA) requirements as it pertains to the issuance of the property tax levy. The ITTA requires the City to provide notice and conduct a public hearing if the proposed aggregate levy is 5% or more than the previous year's property tax extension. The aggregate levy is defined as the combination of the annual corporate levy and all other special purpose levies. The aggregate levy does not include debt service levies and levies made for the purpose of paying amounts due under public building commission leases. Under the ITTA, the City would be prohibited from levying any amount greater than 5% of the previous year's property tax extension if we failed to comply with this specific notice and hearing provisions. Analysis: The first step in complying with the requirements of the ITTA is to determine whether the 2010 estimated aggregate levy is 5% or more than the 2009 property tax extension. Below is a breakdown of the 2009 property tax extension as compared to the 2010 estimated aggregate levy: Table 1— 2010 Property Tax Levy 2009 Property Tax Extension Amount 15,428,429 3,338,189 3,133,584 6,499,096 Fund Corporate Fund Police Pension Fund Fire Pension Fund Library Board Fund ITTA Aggregate Property Tax Extension 28,399,298 Debt Service Fund 1,281,558 Total Property Tax Extension 29,680,856 2010 Estimated Property Tax Lew Fund Amount + - % Corporate Fund 15,273,223 -1.01% Police Pension Fund 3,338,189 0.00% Fire Pension Fund 3,395,608 8.36% Library Board Fund 6,499,096 0.00% ITTA Aggregate Property Tax Levy Debt Service Fund Total Property Tax Levy 1 ±fit (155,206) 0 262,024 0 28,506,116 0.38% 106,818 1,174,740 -8.34% (106,818) 29,680,856 0 00% 0 Since the 2010 estimated aggregate levy is equal to the 2009 property tax extension (0% increase), the City is not required to publish a legal notice and hold a public hearing. However, City staff recommends publishing a legal notice and holding a public hearing as it would provide the City Council with increased flexibility in determining the 2010 property tax levy amount and more opportunity for public input. In addition, the City published a legal notice of this hearing in the local newspaper on Wednesday, November 3, 2010. Below are the primary aspects of the 2010 estimated tax levy as shown in the table above for the purposes of the ITTA public hearing requirements: • The General Fund's tax levy amount of $15,273,223 represents a 1.01% decrease from the 2009 tax extension. • The Police Pension tax levy amount of $3,338,189 represents a 0.00% increase from the 2009 tax extension. ■ The Fire Pension tax levy amount of $3,395,608 represents an 8.36% increase from the 2009 tax extension. ■ The Library Board's tax levy amount of $6,499,096 represents a 0.00% decrease from the 2009 tax extension. • The 2010 estimated ITTA "aggregate" levy amount of $28,506,116 represents a 0.38% increase from the 2009 tax extension. • The Debt Service tax levy amount of $1,174,740 represents an 8.34% decrease from the 2009 tax extension. ■ The 2010 estimated total tax levy amount of $29,680,856 represents a 0.00% increase from the 2009 tax extension. Recommendation: Staff recommends the City Council approve the public hearing on the 2010 property tax levy for Monday, November 15, 2010, at 7:OOpm (at the beginning of the regularly scheduled City Council meeting). W/ Attachment: Notice of Public Hearing 2 NOTICE OF PROPOSED PROPERTY TAX LEVY FOR THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS I. A public hearing to approve a proposed property tax levy for the City of Des Plaines, Illinois (the "taxing district") for 2010 will be held at 7:00 PM on November 15, 2010 at Des Plaines City Hall, Room 102, 1420 Miner Street, Des Plaines, Illinois 60016. Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Dorothy Wisniewski, Finance Director, City of Des Plaines, 1420 Miner Street, Des Plaines, Illinois 60016, 847-391-5300. II. The corporate and special purpose property taxes extended or abated for 2009 were $28,399,298. The proposed corporate and special purpose property taxes to be levied for 2010 are $28,506,116. This represents a 0.38% increase from the previous year. III. The property taxes extended for debt service and public building commission leases for 2009 were $1,281,558. The estimated property taxes to be levied for debt service and public building commission leases for 2010 are $1,174,740. This represents a decrease of (8.34%) from the previous year. IV. The total property taxes extended or abated for 2009 were $29,680,856. The estimated total property taxes to be levied for 2010 are $29,680,856. This represents a 0.00% increase from the previous year. PROCLAMATION DATE: TO: FROM RE: AedwiniN (0) DES PLAINES ILLINOIS Martin J. Moylan OFFICE OF THE MAYOR City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 CITY OF DES PLAINES OFFICE OF THE MAYOR November 9, 2010 Honorable Aldermen Martin J. Moylan Mayor Proclamation ************************************************************************ At the beginning of the November 15, 2010 City Council meeting, I will be presenting a proclamation to the Marine Corp League, proclaiming November 7 —13, 2010 as Marine Week. The Marine flag will be flying at City Hall during this period. 11 • pilA\ 111; A ix ingie <<; OFFICE OF THE MAYOR • • 01°- • DESPLAINES, ILLINOIS the United States Marine Corps has protected citizens and guarded their. freedom for the past 235 years; and our country has' established a position of world leadership, the Marines have proven themselves as dedicated professionals willing to defend lives and protect theirights valued by Americans; and a Marine is trained to hold his ground against any odds and to always be faithful to God, Country and Corps, standing ready to fight anytime, anywhere the President or Congress may designate; and WHEREAS, the term "Marine" has been associated with courage and military ,1 11t efficiency, since its creation on November: 10, 1775 in Philadelphia; and WHEREAS, the people of Des ;Flames, are proud of its rich contribution to the •'C`'`' the Marines serving aroundthe globe.; 7.0 ‘O • • a'• ())11 0 f Consent Agenda Item #1 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN ROOM 102, DES PLAINES CIVIC CENTER, MONDAY, OCTOBER 25, 2010 CALL TO ORDER: The Special Meeting of the City Council of the City of Des Plaines was called to order by Mayor Martin J. Moylan at 7:05 PM in Room 102, Des Plaines Civic Center on Monday, October 25, 2010. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus. Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Assistant Director of Finance Bromber, Financial Analyst Raymond, Financial Analyst Fundament, Director of Human Resources Earl, Director of Public Works & Engineering Oakley, Assistant Director of Public Works Boeche, Police Chief Prandini, Deputy Police Chief Kozak, Fire Chief Wax, Director of Information Technology Duebner, Director of Media Services Kozenczak and City Attorney Wiltse. 2011 Moved by Brookman, seconded by Bogusz, to go into BUDGET: Executive Session to discuss Personnel. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The City Council recessed at 7:04 p.m. The City Council reconvened at 9:00 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus. Moved by Higgason, seconded by Brookman, to concur with consensus in Executive Session that Staff be authorized to proceed as directed regarding Personnel. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. J�� 10/25/10 PAGE 2 2011 BUDGET Moved by Bogusz, seconded by Robinson, to approve a 0% Property Tax Levy and a 7.75% Pension Actuarial Rate rather than a 7.5% rate. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried Moved by Higgason, seconded by Bogusz, to approve $40,000 in funding for the History Center. Moved by Argus, seconded by Robinson, to adopt a SUBSTITUTE motion to approve $20,000 in funding for the History Center. Upon roll call, the vote was: AYES: 1 -Argus NAYS: 7-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson ABSENT: 0 -None Motion declared FAILED. Upon roll call on the original motion, the vote was: AYES: 4-Haugeberg, Bogusz, Higgason, Walsten NAYS: 5 -Robinson, Brookman, Wilson, Argus, Moylan ABSENT: 0 -None Motion declared FAILED. Moved by Haugeberg, seconded by Robinson, to approve $30,000 in funding for the History Center. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten NAYS: 2 -Wilson, Argus ABSENT: 0 -None Motion declared carried. Moved by Argus, seconded by Robinson, to eliminate the tuition reimbursement program from the budget. Upon roll call, the vote was: AYES: 2 -Robinson, Argus NAYS: 6-Haugeberg, Bogusz, Higgason, Brookman, Walsten, Wilson ABSENT: 0 -None Motion declared FAILED. 10/25/10 PAGE 3 2011 BUDGET Moved by Higgason, seconded by Haugeberg, to reduce the cost of recording fees from $5,000 to $1,500 in the Legal Division. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Argus, seconded by Brookman, to remove the Auto Allowance of $350 per month for the following titles: Director of Information Technology, Director of Public Works & Engineering, City Manager, City Attorney and Director of Finance. Upon roll call, the vote was: AYES: 5 -Robinson, Bogusz, Brookman, Walsten, Argus NAYS: 3-Haugeberg, Higgason, Wilson ABSENT: 0 -None Motion declared carried. Moved by Argus, seconded by Robinson, to remove Subsidy for Medicare Retirees. Upon roll call, the vote was: AYES: 2 -Robinson, Argus NAYS: 6-Haugeberg, Bogusz, Higgason, Brookman, Walsten, Wilson ABSENT: 0 -None Motion declared carried. Mr. John Burke, President of the History Center, addressed the Committee of the Whole stating that he thanks the City Council and City Manager for working with the History Center during this budget season. ADJOURNMENT Moved by Robinson, seconded by Walsten, to adjourn the Special Meeting of the City Council. Motion declared carried. Meeting adjourned at 9:35 PM. APPROVED BY ME THIS DAY OF , 2010 / ft i7 N 7Y r Nancy P erson - Deputy City Clerk Martin J. Moylan, MAYOR CALL TO ORDER: Consent Agenda Item #3 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, NOVEMBER 1, 2010 The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Martin J. Moylan at 6:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, November 1, 2010. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, and Argus. Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief Prandin, Fire Chief Wax, Director of Human Resources Earl, Interim Director of Community & Economic Development Bourke, Director of Public Works and Engineering Oakley, Director of Information Technology Duebner, and City Attorney Wiltse. EXECUTIVE SESSION: PRAYER AND PLEDGE: PROCLAMATION: PRESENTATION: CITIZEN PART.: Moved by Haugeberg, seconded by Robinson, to go into Executive Session to discuss Sale, Lease or Acquisition of Real Property and Personnel. Motion passed unanimously. The City Council recessed at 6:01 p.m. The City Council reconvened at 7:20 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, and Argus. The opening prayer was given by The Reverend Gary Houdek of the Golf Road Baptist Church, followed by the Pledge of Allegiance to the Flag. Mayor Moylan presented a Proclamation to James Radermacher of the Advocates in Action proclaiming November as American Diabetes Month. The Des Plaines Professional Firefighters Union, International Association of Firefighters (IAFF) Local 4211, presented a flag to the Fire Department and City of Des Plaines and his widow, Mary, in memory of Firefighter Thomas Veverka. Mrs. Veverka agreed to allow the flag to be on display at City Hall. Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that cab fares vary depending on the area; Chicago taxi companies charge more than suburban taxi companies; how much do Des Plaines taxi companies charge?; can the rates be posted on Channel 17? Mayor Moylan directed City Attorney Wiltse to check the rate and respond to Mr. Serbin's questions. Ms. Brandy Turner, 160 E. Northwest Highway, addressed the City Council bringing forth a problem of an event that occurred on Ju'y 27, 2010 at approximately 6:15 p.m.; her car hit a manhole which flipped the cover and P Page 2 of 11 11/1/10 CITIZEN damaged her car; the tire fell into the manhole; she has estimates; the manhole PART.: is located in the vicinity of 797 First Avenue; she called Public Works the next (Cont'd) morning to report the incident and was told that a resident had already reported the manhole as a potential problem; she received a letter from the City that it is not liable as the City had not received a prior complaint; $230 worth of damage to her car; street is maintained by the City; Acting City Manager Slowinski will follow up. Ms. Patricia Nelson, 1109 Stockton, addressed the City Council stating that she has lived here for 40 years; that there is a correlation between the problems that the City, Library and Park District are having, and the problems with county government, the Assessor's Office and the tax bills being sent out late; she suggested that voters exercise their right to vote tomorrow, November 2nd. EXECUTIVE Moved by Argus, seconded by Brookman, to concur with the consensus reached SESSION: in Executive Session that Staff proceed as directed regarding the sale, lease or acquisition of real property. Final action, if any, will be taken in open session at a duly noticed future City Council meeting. Voice Vote — All Ayes. Motion declared carried. CONSENT AGENDA: Motion by Higgason, seconded by Haugeberg, to establish the Consent Agenda. Voice Vote — All Ayes. Motion declared carried. Motion by Bogusz, seconded by Robinson, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The minutes were approved; Staff recommendations and requests were approved; Resolutions R-145-10, R-146-10, R-147-10, R-150-10, and R-151-10 were adopted. MINUTES: Moved by Bogusz, seconded by Robinson, to approve minutes of the Regular Consent Meeting of the City Council held October 18, 2010, as published. Motion Agenda declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to approve minutes of the Executive Session of the City Council held October 18, 2010. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to approve minutes of the Special Meeting of the City Council held October 20, 2010, as published. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to approve minutes of the Executive Session of the Special City Council meeting held October 20, 2010. Motion COMMISSION APP'T.: IDOT/CENTRAL SCHOOL/GRANT: Consent Agenda Resolution R-145-10 PRIVATE PARKING ENF. AGR./675 PEARSON ST.: Consent Agenda Resolution R-146-10 PRIVATE PARKING ENF. AGR./370, 390, 410, 430 WESTERN AVE.: Consent Agenda Resolution R-147-10 CDBG SUBRECIPIENT CONTRACTS: Consent Page 3 of 11 11/1/10 declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to approve Mayoral APPOINTMENT: PLAN COMMISSION: Mary Lane — Term to Expire 04/30/12 Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to execute the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation; and further recommend to adopt Resolution R-145-10, A RESOLUTION APPROVING THE EXECUTION OF A LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE CITY OF DES PLAINES FOR SAFE ROUTES TO SCHOOL GRANT MONEY FOR THE CONSTRUCTION OF PEDESTRIAN SAFETY IMPROVEMENTS AROUND CENTRAL SCHOOL. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to authorize the City Manager to execute, and the City Clerk to attest, the Parking Enforcement Agreement with River Pointe Condos, which authorizes the Des Plaines Police Department to enforce parking and traffic regulations on all private streets and parking areas; and further recommend to adopt Resolution R-146-10, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR ENFORCEMENT OF MUNICIPAL ORDINANCES ON PRIVATE PROPERTY BETWEEN THE CITY OF DES PLAINES AND RIVER POINTE CONDOS FOR PROPERTY LOCATED AT 675 PEARSON STREET, DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to authorize the City Manager to execute, and the City Clerk to attest, the Parking Enforcement Agreement with Stone Gate Master Association, which authorizes the Des Plaines Police Department to enforce parking and traffic regulations on all private streets and parking areas; and further recommend to adopt Resolution R-147-10, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR ENFORCEMENT OF MUNICIPAL ORDINANCES ON PRIVATE PROPERTY BETWEEN THE CITY OF DES PLAINES AND STONE GATE MASTER ASSOCIATION FOR PROPERTY LOCATED AT 370-390-410- 430 WESTERN AVENUE, DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to approve the Program Year 2010 Community Development Block Grant (CDBG) Subrecipient Contracts: �8� Agenda Resolution R-151-10 AGR.JINTERIM DIRECTOR COM. ECON. DEV.: Consent Agenda Resolution R-150-10 ADV. BID/ HVAC SYSTEMS: Consent Agenda WARRANT REGISTER: Page 4 of 11 11/1/10 Name of Agency CEDA Northwest CEDA Northwest CEDA Northwest The Harbour, Inc. Center of Concern Women in Need Growing Stronger (W.I.N.G.S.) CEDA Northwest North West Housing Partnership (NWHP) Center for Concern CEDA Northwest Public Service Offered Child Care Assistance Program Senior Employment Program Fair Housing Program Safe Harbor Homeless Youth Program Shared Housing Program Transitional Housing & Safe House Program Transitional Housing Counseling Home Repair Program Homeless Prevention Program Rental Assistance Program; and further recommend to adopt Resolution R-151-10, A RESOLUTION AUTHORIZING THE EXECUTION OF AGREEMENTS BETWEEN THE CITY OF DES PLAINES AND VARIOUS NOT-FOR-PROFIT AGENCIES FOR THEIR ASSISTANCE IN ADMINISTERING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WITH THE CITY OF DES PLAINES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to authorize extension of a Contractual Service Agreement between Martin Bourke and the City of Des Plaines for his services as Interim Director of Community & Economic Development; and further recommend to adopt Resolution R-150-10, A RESOLUTION AUTHORIZING THE EXTENSION OF A CONSULTING AGREEMENT BETWEEN MARTIN J. BOURKE AND THE CITY OF DES PLAINES FOR HIS SERVICES AS INTERIM DIRECTOR OF COMMUNITY & ECONOMIC DEVELOPMENT. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to authorize the City Clerk to issue Notice to Bid for a 3 -Year Contract for the Preventative Maintenance and Repair of Heating, Ventilating and Cooling (HVAC) Systems with a return by 3:00 p.m. in the City Clerk's Office on Friday, November 19, 2010. Motion declared carried as approved unanimously under Consent Agenda. MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Higgason, Chair Moved by Haugeberg, seconded by Walsten, to recommend to the City Council approval of the November 1, 2010 — Warrant Register, in the total amount of $3,478,858.13; and further recommend that Resolution R-148-10 be adopted at appropriate time this evening. Motion declared carried. 2010 PROP. TAX LEVY/PUBLIC HEARING: LIBRARY SHORT TERM LOAN: Page 5 of 11 11/1/10 Director of Finance Wisniewski stated that each year the City complies with the Illinois Truth in Taxation Act (ITTA) requirements as it pertains to the issuance of the property tax levy. The ITTA requires the City to provide notice and conduct a public hearing if the proposed aggregate property tax levy is 5% or more than the previous year's property tax extension. Since the 2010 estimated aggregate levy is equal to the 2009 property tax extension (0% increase), the City is not required to publish a legal notice and hold a public hearing. However, City staff recommends publishing a legal notice and holding a public hearing on the 2010 property tax levy on Monday, November 15, 2010, at 7:00 p.m. (at the beginning of the regularly scheduled City Council meeting). Director of Finance Wisniewski noted that there is a typographical error on Page 1 of Resolution R-149-10 under 2010 Estimated Property Tax Levy. The Property Tax Levy amount is listed as +/- % 0.0038% and should be amended to read 0.38%. Moved by Higgason, seconded by Bogusz, to amend Page 1 of Resolution R- 149-10, 2010 Estimated Property Tax Levy as +/-% 0.38%. Voice Vote — All Ayes. Motion declared carried. Moved by Bogusz, seconded by Haugeberg, to concur with Staff recommendation and recommend to the City Council that a public hearing be held November 15, 2010 to notify the public that the City intends to consider a 2009 Property Tax Levy of 1.38% or $28,506,116; and Resolution R-149-10, as Amended, be adopted at appropriate time this evening. Voice Vote — All Ayes. Motion declared carried. Director of Finance Wisniewski stated that the City of Des Plaines Library has requested a short term loan for the 2010 fiscal year in a not to exceed amount of $1.5 million in order to be able to cover operational costs. The Library is a component unit of the City and, therefore, City Council approval is required for this loan request. Typically, the units of local government anticipate receiving the second installment of the property tax disbursements from Cook County during the month of September. The City and the Library are dependent on Cook County for ensuring the timely distribution of property tax funds. Unfortunately, for the fourth consecutive year, the County was late with the property tax assessment and distribution, therefore resulting in a delay in mailing of the tax bills. The tax bills are currently projected to be sent out November 22"d. In prior years, this mailing has occurred in August. Given that the library is a component unit of the City, they themselves cannot apply for a loan and therefore, the City must apply on their behalf. There is no requirement that the City approve the loan; however, the City is still financially accountable for the Library. Staff recommends that the City Council review and approve the Loan Agreement which authorizes the City to apply for a short term loan on behalf of the Library. ��9� LIBRARY SHORT TERM LOAN: (Cont'd) Page 6 of l 1 11/1/10 Alderman Walsten noted that at the end of the last WHEREAS paragraph on Page 1 of Ordinance M-40-10, it did not state "in an amount not to exceed $1,500,000.00. City Attorney Wiltse stated that he would amend Page 1, at the end of the last WHEREAS paragraph to read ... in an amount not to exceed $1,500,000.00. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole stating that the City cannot control the Library budget; the Library has cut back its budget; they are trying their best to reduce the budget. Moved by Walsten, seconded by Argus, to approve the amendment to Page 1 of Ordinance M-40-10, at the end of the last WHEREAS paragraph to read in an amount not to exceed $1,500,000.00. Voice Vote — All Ayes. Motion declared carried. Moved by Argus, seconded by Haugeberg, to recommend to the City Council approval of a loan agreement between the City of Des Plaines and the Des Plaines Public Library which authorizes the City to apply for a short term loan on behalf of the Library; and further recommend that Ordinance M-40-10, as Amended, be placed on First Reading at appropriate time this evening. Voice Vote — All Ayes. Motion declared carried. BUILDING CODE Interim Director of Community & Economic Development Bourke presented a AMENDMENT: request from World Gym, located at 1453 Market Street, to construct certain improvements at their current location. However, certain building code restrictions and a life safety requirement of the Fire Prevention Bureau, both concerning a secondary exit from the use, can only be accomplished with some difficulty. One of the options would seem to be unreasonably costly to the landlord and/or tenant. The other option would be much less costly, but would require an amendment to the Building Code. The less costly improvement would still fulfill the life safety requirements recommended by the Fire Prevention Bureau, and as such, both the Building Division and Fire Department concur with the proposed code amendment proposed. A set of minor amendments to the 2006 International Building Code (IBC), with local amendments, as adopted by the City of Des Plaines, is recommended. COND. USE/ 1381 EAST OAKTON ST.: Moved by Walsten, seconded by Robinson, to recommend to the City Council approval of the proposed code amendment and place Ordinance M-38-10 on First Reading at appropriate time this evening. Voice Vote — All Ayes. Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Argus, Chair Senior Planner Mangum of the Community & Economic Development Department presented a request by Petitioner, Go Doggie Home Doggie, 1381 East Oakton Street, for a conditional use permit, and recommends approval for the operation of a Domestic Pet Service, subject to the following Conditions: 1. The parallel parking spaces between the building and front property line Page 7of11 11/1/10 1381 EAST shall be designated as loading or short-term parking. OAKTON ST.: 2. Refuse for the domestic pet service shall be removed no less than three (Cont'd) times per week. 3. No outdoor dog run shall be located between the south building line and the property line. Petitioner Daryl T. Torina appeared before the Committee of the Whole to answer questions from the Aldermen. Alderman Wilson stated that this business offers a great service; not sure if he will support it. Alderman Robinson stated that it faces Oakton Street. Alderman Walsten stated that he will support it. Alderman Higgason asked if the applicant submitted consent forms and where the dogs will be walked. Ms. Torina stated that consent was obtained and that the dog walkers will be using biodegradable poop bags. Alderman Brookman asked about solutions available if there are any problems. Senior Planner Mangum of the Community & Economic Development Department responded that if there were performance issues, remedies are provided in the ordinance. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole stating that a dog is still man's best friend; politics are fluid; since this business is not in a residential area, it should be permitted. Alderman Wilson asked Ms. Torina if she will be present during business hours and Ms. Torina answered yes. Moved by Walsten, seconded by Haugeberg, to recommend to the City Council approval of a Conditional Use Permit for 1381 East Oakton Street and place Ordinance Z-25-10 on First Reading at appropriate time this evening. Voice Vote — All Ayes. Motion declared carried. LEGAL AND LICENSING — Alderman Robinson, Chair PARKING TAX: Alderman Robinson introduced Ordinance M-39-10, an Ordinance establishing a parking tax within the O'Hare Corridor Privilege Tax Area located within TIF #6 in the City of Des Plaines, and requested that City Attorney Wiltse explain the reasons for adding this ordinance. City Attorney Wiltse explained that the City did not have this revenue generating device; exceptions are listed in the Ordinance; there are three PARKING TAX: (Cont'd) Page 8 of 11 11/1/10 businesses licensed as commercial and located in the O'Hare Corridor district; when events occur at Allstate Arena, cars are being parked in this area; these businesses were notified that the Ordinance was on the Agenda for tonight's meeting. Mayor Moylan asked if Allstate Arena's parking lot charges a $1.00 per car tax. City Attorney Wiltse stated yes, and that Des Plaines is not currently charging a $1.00 per car tax for parking. Alderman Brookman stated that he was not philosophically against the ordinance; because of possible litigation, he wanted to table it. Moved by Brookman, seconded by Walsten, to table Ordinance M-39-10. Aldermen Haugeberg, Bogusz, Brookman, Walsten and Argus voted Aye. Aldermen Robinson, Higgason and Wilson voted Nay. Motion declared carried. Moved by Brookman, seconded by Walsten, to reconsider the previous vote. Voice Vote — All Ayes. Motion declared carried. Mr. Gus Sutter, 26 Wedgewood Lane, South Barrington, of Cafe La Cave, addressed the Committee of the Whole stating that he does not oppose the $1.00 per car tax for parking; feels the main issue is control; his lot is being used for his customers. Motion by Brookman to table Ordinance M-39-10. There was no second. Motion declared FAILED. Moved by Higgason, seconded by Argus, to recommend to the City Council approval of Ordinance M-39-10 and place on First Reading at appropriate time this evening. Motion declared carried. Alderman Brookman voted Nay. MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. ORDINANCE Moved by Robinson, seconded by Argus, to adopt Ordinance Z-24-10, AN Z-24-10 ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT TO COND. USE/ PERMIT A COMMERCIAL SCHOOL AT 733 LEE STREET, DES 733 LEE ST.: PLAINES, ILLINOIS. (Case #10 -054 -CU). Upon roll call, the vote was: AYES: 5 -Robinson, Bogusz, Walsten, Wilson, Argus NAYS: 3-Haugeberg, Higgason, Brookman ABSENT: 0 -None Motion declared carried. WARRANT Moved by Higgason, seconded by Haugeberg, to concur with recommendation REGISTER: of Committee of the Whole to adopt Resolution R-148-10, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE R-148-10 (Cont'd) 2010 PROP. TAX LEVY/PUBLIC HEARING: Resolution R-149-10 LIBRARY/SHORT TERM LOAN: Ordinance M-40-10 ORDINANCE M-40-10 LIBRARY/SHORT TERM LOAN: BUILDING CODE AMENDMENT: Ordinance M-38-10 Page 9 of 11 11/1/10 MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $3,478,858.13. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Higgason, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to adopt Resolution R-149-10, A RESOLUTION OF THE CITY COUNCIL TO NOTIFY THE PUBLIC THAT IT INTENDS TO HAVE A 2010 PROPERTY TAX LEVY. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Higgason, seconded by Argus, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-40-10, AN ORDINANCE AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT BETWEEN THE CITY OF DES PLAINES AND THE DES PLAINES PUBLIC LIBRARY, AS AMENDED. Upon roll call, the vote was: AYES: 7-Haugeberg, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None ABSTAIN: 1 -Robinson Motion declared carried. Moved by Higgason, seconded by Argus, to advance to Second Reading and adopt Ordinance M-40-10, AN ORDINANCE AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT BETWEEN THE CITY OF DES PLAINES AND THE DES PLAINES PUBLIC LIBRARY, AS AMENDED. Upon roll call, the vote was: AYES: 7-Haugeberg, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None ABSTAIN: 1 -Robinson Motion declared carried. Moved by Haugeberg, seconded by Argus, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-38-10, AN ORDINANCE AMENDING TITLE 10, "BUILDING REGULATIONS," CHAPTER 1, "BUILDING CODE," SECTION 2, "ADOPTION OF THE INTERNATIONAL BUILDING CODE," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: M-38-10 (Cont'd) ORDINANCE M-38-10 BUILDING CODE AMENDMENT: COND. USE/ 1381 EAST OAKTON ST.: Ordinance Z-25-10 ORDINANCE Z-25-10 COND. USE/ 1381 EAST OAKTON ST.: PARKING TAX: Page 10 of 11 11/1/10 AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Alderman Wilson objected to advancing Ordinance M-38-10 without allowing public input; he will vote no. Moved by Haugeberg, seconded by Higgason, to advance to Second Reading and adopt Ordinance M-38-10, AN ORDINANCE AMENDING TITLE 10, "BUILDING REGULATIONS," CHAPTER 1, "BUILDING CODE," SECTION 2, "ADOPTION OF THE INTERNATIONAL BUILDING CODE," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Higgason, Walsten, Argus NAYS: 2 -Brookman, Wilson ABSENT: 0 -None Motion declared carried. Moved by Argus, seconded by Robinson, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-25-10, AN ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT TO PERMIT A DOG TRAINING FACILITY (DOMESTIC PET SERVICE) AT 1381 E. OAKTON STREET, DES PLAINES, ILLINOIS. (CASE #10 -056 - CU). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Alderman Wilson objected to advancing Ordinance Z-25-10 without allowing public input; he will vote no. Alderman Brookman agreed with Alderman Wilson; he will vote no. Moved by Walsten, seconded by Robinson, to advance to Second Reading and adopt Ordinance Z-25-10, AN ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT TO PERMIT A DOG TRAINING FACILITY (DOMESTIC PET SERVICE) AT 1381 E. OAKTON STREET, DES PLAINES, ILLINOIS. (CASE #10 -056 -CU). Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Walsten, Argus, Moylan NAYS: 3-Higgason, Brookman, Wilson ABSENT: 0 -None Motion declared carried. Moved by Robinson, seconded by Argus, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-39-10, AN Page 11 of 11 11/1/10 Ordinance ORDINANCE ESTABLISHING A PARKING TAX WITHIN THE O'HARE M-39-10 CORRIDOR PRIVILEGE TAX AREA LOCATED WITHIN TIF #6 IN THE CITY OF DES PLAINES. Voice Vote — Aldermen Haugeberg, Robinson, Bogusz, Higgason, Walsten, Wilson, Argus voted Aye. Alderman Brookman voted Nay. Motion declared carried. ADJOURNMENT: Moved by Walsten, seconded by Robinson, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 8:54 p.m. APPROVED BY ME THIS DAY OF , 2010 Martin J. Moylan, MAYOR 02;4_, Glo J. Ludwig (TTY CLERK CITY OF Peer DES PLAINES ILLINOIS Consent Agenda. item #5 & 5a City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: R47-391-5325 Fax: 847-391-5402 MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Acting C. Manager From: Dorothy Wisniewski, Fi ante D)rector Re: 2010 Property Tax Levy Issue: During the 2011 budget review meetings, the City Council requested to implement a 2010 Tax Levy representing a 0.00% increase from the 2009 Tax Extension. After some discussion, the consensus of the City Council within the Committee of the Whole was to move forward with the implementation of the 2010 Tax Levy at the recommended rate. Staff now presents this matter for formal adoption via the attached Ordinance. Analysis: The Illinois Property Tax Extension Limitation Law (PTELL) requires that the City adopt a tax levy ordinance and file it with the County Clerk's office by the last Tuesday in December (Tuesday, December 28 for 2010). The PTELL also requires that the tax levy ordinance be accompanied with the estimated amounts appropriated or budgeted and the amount of tax levied for each fund. The 2010 Estimated Tax Levy is scheduled for first reading on November 15 (in conjunction with the public hearing on the Tax Levy) and second reading on December 6. Should the City Council decide that further review of the Tax Levy is required; the second reading of the Tax Levy can be postponed to December 20. However, the County Clerk's office filing deadline of December 28, remains firm and it is imperative the City Council adopt a tax levy of some amount on the evening of December 6 or December 20, or the City would be prohibited from levying an property tax. The 2010 Estimated Tax Levy, which includes the general (corporate) fund, police and fire pension funds, public library fund, and bond & interest (debt service) fund, totals $29,680,856. This represents a 0.00% increase from the 2009 Tax Extension. Table 1 depicts a detailed comparison of the 2009 Tax Extension and the 2010 Estimated Tax Levy: Table 1— 2010 Property Tax Levy 2009 Property Tax Extension Amount 15,428,429 3,338,189 3,133,584 6,499,096 Fund Corporate Fund Police Pension Fund Fire Pension Fund Library Board Fund ITTA Aggregate Property Tax Extension Debt Service Fund Total Property Tax Extension 28,399,298 2010 Estimated Property Tax Levv Fund Amount ±L- ,+L-, Corporate Fund 15,273,223 -1.01% (155,206) Police Pension Fund 3,338,189 0.00% 0 Fire Pension Fund 3,395,608 8.36% 262,024 Library Board Fund 6,499,096 0.00% 0 ITTA Aggregate Property Tax Levy 28,506,116 0.38% 106,818 1,281,558 Debt Service Fund 1,174,740 -8.34% (106,818) 29,680,856 Total Property Tax Levy 29,680,856 0.00% Conclusion/Recommendation: Staff recommends the City Council formally adopt the 2010 Property Tax Levy Ordinance. w/ Attachments: 2010 Tax Levy Ordinance 2 CITY OF DES PLAINES ORDINANCE M - 58 - 10 AN ORDINANCE LEVYING TAXES FOR THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: SECTION 1: That a tax in the sum of $29,680,856 (Twenty -Nine Million, Six Hundred Eighty Thousand, Eight Hundred Fifty -Six Dollars) being the total estimated appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2010 tax year levy for all Corporate purposes of the City of Des Plaines, including but not limited to, the maintenance of the Des Plaines Free Public Library, and Police and Firefighter Pension Funds as appropriated for the fiscal year by the ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF DES PLAINES, duly passed by the City Council of the said City of Des Plaines, be and the same is hereby levied for said purposes against all taxable property in the City of Des Plaines for the fiscal year commencing January 1, 2011 and ending December 31, 2011. SECTION 2: The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading "TO BE RAISED BY TAXATION" which appears over same. The said tax is so levied for the aforesaid, said items being as follows: 1 Fund Estimated Receipts from 2011 Estimated sources other than Appropriations Taxation To be raised by Taxation General Fund 55,446,375 40,173,152 15,273,223 Police Pension Fund 3,338,189 0 3,338,189 Fire Pension Fund 3,395,608 0 3,395,608 Bond & Interest (Debt Service) Public Library Fund Total: 1,174,740 0 6,649,768 150,672 70,004,680 40,323,824 1,174,740 6,499,096 29,680,856 SECTION 3: It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. &ad R hid& CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\2010 Tax Levy Ordinance 2 CITY o/ IB ' ]L DES PLAINES ILLINOIS Consent Agenda Item #6 & 6a City of Des Plaines Finance Department Des Plaines, 11.60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, nb City Manager CC: Dorothy Wisnic ski, D'. ector of Finance From: Bruce Raymond, Financial Analyst (3i\ Re: Special Service Area #5 Tax Levy Ordinance Issue: Adoption of the Special Service Area #5 2010 Tax Levy Ordinance. Analysis: Special service areas are typically created to provide special services in addition to those generally provided throughout the municipality. Within each special service area additional taxes are imposed on the individuals who are provided the additional service. On Junc 2, 2003 the City adopted ordinance M-30-03 in which the City was authorizcd to install a water main along Westfield Lane. The total cost of the improvement was $56,731. Based on this additional service, and as required by the ordinance, a $3,782 annual tax is to be levied for tax year 2003 through 2018. Recommendation: I recommend that the City Council approve the Special Service Area #5 2010 Tax Levy Ordinance. CITY OF DES PLAINES ORDINANCE M - 41 - 10 AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER FIVE OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted Ordinance M-30- 03 on June 2, 2003, creating Special Service Area Number Five, being tiled with the County Clerk as Document #0319703000, and WHEREAS, Ordinance M-30-03 states that there will be an annual tax levy not to exceed $5,650 for the tax years 2003 through 2018, for the payment of the special services of installing an 8" water main, completed at a cost of $41,325, with an interest repayment cost of $15,406, for a total amount to be collected for tax years 2003 through 2018 of $56,731, which equals fifteen annual tax levies of $3,782. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: That a tax in the sum of $3,782 (three thousand seven hundred eighty-two dollars) being the total appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2010 tax year levy for Special Service Area Number Five purposes of the City of Des Plaines, is hereby levied for said purposes against all taxable property in Special Service Area Number Five of the City of Des Plaines for the fiscal year commencing January 1, 2011 and ending December 31, 2011. The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading "TO BE RAISED BY TAXATION" which appears over same. The said tax is so levied for the aforesaid, said items being as follows: Article 1. Est Receipts Amount of From Sources To Be Raised Capital Improvement Fund Appropriation Other Than Taxation by Taxation Scheduled Capital Improvements $7,504,868.00 $7,501,086.00 $3,782.00 Article 2. It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. 1 r Article 3. That this ordinance shall be in full force and effect from and after its passage, approval and publication according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\SSA Ords 2010\\Tax Levy Ord SSA #5 2010 Tax Year 2 CITY OF DES PLAINES ILLINOIS Consent Agenda Item #7 & 7a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Datc: November 2, 2010 To: Jason Slowinski, Acti T Ci Manager CC: Dorothy Wisniewsk., Dir for of Finance . From: Bruce Raymond, Financial Analyst ie#f Re: Special Service Area #6 Tax Levy Ordinance Issue: Adoption of the Special Service Area #6 2010 Tax Levy Ordinance. Analysis: Special service areas are typically created to provide special services in addition to those generally provided throughout the municipality. Within each special service area additional taxes are imposed on the individuals who arc provided the additional service. On November 15, 2004 the City adopted ordinance M-73-04 in which the City was authorized to improve the parking lot for 2150-2172 Chestnut Street. The total cost of the improvement was $13,729. Based on this additional service, and as required by the ordinance, a $981 annual tax is to be levied for tax year 2005 through 2019. Recommendation: I recommend that the City Council approve the Special Service Area #6 2010 Tax Levy Ordinance. CITY OF DES PLAINES ORDINANCE M - 42 - 10 AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER SIX OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 3L 2011. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted Ordinance M-73- 04 on November 15, 2004, creating Special Service Area Number Six, being filed with the County Clerk as Document #0514727137, and WHEREAS, Ordinance M-73-04 states that there will be an annual tax levy not to exceed $1,050 for the tax years 2004 to 2019, for the payment of the special services of reconstruction and improvement of the area's parking lot at a cost of $9,932, that has an interest repayment cost of $3,797, for a total amount to be collected for tax years 2005 through 2019 of $13,729, which equals fourteen annual tax levies of $981 for tax years 2005 through 2019. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: That a tax in the sum of $981 (nine hundred eighty-one dollars) being the total appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2010 tax year levy for Special Service Area Number Six purposes of the City of Des Plaines, is hereby levied for said purposes against all taxable property in Special Service Area Number Six of the City of Des Plaines for the fiscal year commencing January 1, 2011 and ending December 31, 2011. The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading "TO BE RAISED BY TAXATION" which appears over same. The said tax is so levied for the aforesaid, said items being as follows: Article 1. Amount of Capital Projects Fund Appropriation Capital Improvements $7,504,868.00 Article 2. Est Receipts From Sources To Be Raised Other Than Taxation by Taxation $7,503,887.00 $981.00 It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. 1 Article 3. That this ordinance shall be in full force and effect from and after its passage, approval and publication according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\SSA Ords 2010\Tax Levy Ord SSA !!6 2010 Tax Year 2 'NW Or IP�Ii DES PLAINES ILUNOIS Consent Agenda Item #8 & 8a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Actin = rty anager CC: Dorothy Wisniewski, free or of Finance From: Bruce Raymond, Financial Analyst 6/f Re: Special Service Arca #7 Tax Levy Ordinance Issue: Adoption of the Special Service Area #7 2010 Tax Levy Ordinance. Analysis: Special service areas are typically created to provide special services in addition to those generally provided throughout the municipality. Within each special service area additional taxes are imposed on the individuals who are provided the additional service. On July 18, 2005 the City adopted ordinance M-35-05 in which the City was authorized to improve the parking lot for the Woodland Townhomes. The total cost of the improvement was $180,000. Based on this additional service, and as required by the ordinance, a $12,000 annual tax is to be levied for tax year 2005 through 2019. Recommendation: I recommend that the City Council approve the Special Service Area #7 2010 Tax Levy Ordinance. CITY OF DES PLAINES ORDINANCE M - 43 - 10 AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER SEVEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 3L 2011. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted Ordinance M-35- 05 on July 18, 2005, creating Special Service Area Number Seven, being filed with the County Clerk as Document #0532203003, and WHEREAS, Ordinance M-35-05 states that there will be an annual tax levy not to exceed $12,000 for the tax years 2005 to 2019, for the payment of the special services of reconstruction and improvement of the area's parking lot, at a cost of $150,484, with an estimated interest repayment cost of $29,516, for a total amount to be collected for tax years 2005 through 2019 of $180,000, which equals fifteen annual tax levies of $12,000 for tax years 2005 through 2019. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: That a tax in the sum of $12,000 (twelve thousand dollars) being the total appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2010 tax year levy for Special Service Area Number Seven purposes of the City of Des Plaines, is hereby levied for said purposes against all taxable property in Special Service Area Number Seven of the City of Des Plaines for the fiscal year commencing January 1, 2011 and ending December 31, 2011. The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading "TO BE RAISED BY TAXATION" which appears over same. The said tax is so levied for the aforesaid, said items being as follows: Article 1. Capital Projects Fund Capital Improvements Article 2. Amount of Appropriation $7,504,868.00 Est Receipts From Sources To Be Raised Other Than Taxation by Taxation $7,492,868.00 $12,000.00 It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. 1 Article 3. That this ordinance shall be in full force and effect from and after its passage, approval and publication according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\SSA Ords 2010\Tax Levy Ord SSA #7 2010 Tax Year 2 1 CITY or von DES PLAINES ILLINOIS Consent Agenda Item #9 & 9a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Actin 7 ity Manager CC: Dorothy Wisnicwski, L?cetor of Finance From: Bruce Raymond, Financial Analyst /34 Re: Special Service Area #8 Tax Levy Ordinance Issue: Adoption of the Special Service Area #8 2010 Tax Levy Ordinance. Analysis: Special service areas are typically created to provide special services in addition to those generally provided throughout the municipality. Within each special service area additional taxes are imposed on the individuals who are provided the additional service. On June 5, 2006 the City adopted ordinance M-19-06 in which the City was authorized to install curbs and gutters for Crabtree Lane. The total cost of the improvement was $58,800. Based on this additional service, and as required by the ordinance, a $4,200 annual tax is to be levied for tax year 2006 through 2020. Recommendation: I recommend that the City Council approve the Special Service Area #8 2010 Tax Levy Ordinance. 444 CITY OF DES PLAINES ORDINANCE M - 44 - 10 AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER EIGHT OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted Ordinance M-19- 06 on June 5, 2006, creating Special Service Area Number Eight, being filed with the County Clerk as Document #0617334082, and WHEREAS, Ordinance M-19-06 states that there will be an annual tax levy not to exceed $4,200 for the tax years 2006 to 2020, for the payment of the special services for the installation of curbs and gutters, at an estimated cost of $42,883, with estimated interest repayment cost of $15,971, for a total amount to be collected for tax years 2006 through 2020 of $58,800, which equals fifteen annual tax levies of $4,200 for tax years 2006 through 2020. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: That a tax in the sum of $4,200 (four thousand two hundred dollars) being the total appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2010 tax year levy for Special Service Area Number Eight purposes of the City of Des Plaines, is hereby levied for said purposes against all taxable property in Special Service Area Number Eight of the City of Des Plaines for the fiscal year commencing January 1, 2011 and ending December 31, 2011. The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading "TO BE RAISED BY TAXATION" which appears over same. The said tax is so levied for the aforesaid, said items being as follows: Article 1. Capital Projects Fund Capital Improvements Article 2. Amount of Appropriation $7,504,868.00 Est Receipts From Sources To Be Raised Other Than Taxation by Taxation $7,500,668.00 $4,200.00 It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. 1 *w. Article 3. That this ordinance shall be in full force and effect from and afier its passage, approval and publication according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. oLd e w„,e& CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\SSA Ords 2010\Tax Levy Ord SSA #8 2010 Tax Year 2 s CITY OF DES PLAINES ILLINOIS Consent Agenda Item #10 & 10a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, iI g City Manager CC: Dorothy Wisni ski irector of Finance From: Bruce Raymond, Financial Analyst eic Re: Special Service Area #9 Tax Levy Ordinance Issue: Adoption of the Special Service Area #9 2010 Tax Levy Ordinance. Analysis: Special service areas are typically created to provide special services in addition to those generally provided throughout the municipality. Within each special service area additional taxes are imposed on the individuals who are provided the additional service. On May 7, 2007 the City adopted ordinance M-20-07 in which the City was authorized to improve the parking lot for 624- 640 W. Algonquin Road. The total cost of the improvement was $34,719. Based on this additional service, and as required by the ordinance, a $2,315 annual tax is to be levied for tax year 2007 through 2021. Recommendation: I recommend that the City Council approve the Special Service Area #9 2010 Tax Levy Ordinance. CITY OF DES PLAINES ORDINANCE M - 45 - 10 AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER NINE OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 3L 2011. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted Ordinance M-20- 07 on May 7, 2007, creating Special Service Area Number Nine, being filed with the County Clerk as Document #0721516066, and WHEREAS, Ordinance M-20-07 states that there will be an annual tax levy not to exceed $3,000 for the tax years 2007 to 2021, for the payment of the special services of reconstruction and improvement of the area's parking lot, at an estimated cost of $24,026, with estimated interest repayment cost of $10,693, for a total amount to be collected for tax years 2007 through 2021 of $34,719, which equals fifteen annual tax levies of $2,315 for tax years 2007 through 2020, with a final tax levy of $2,309 for the tax year 2021. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: That a tax in the sum of $2,315 (two thousand three hundred fifteen dollars) being the total appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2010 tax year levy for Special Service Area Number Nine purposes of the City of Des Plaines, is hereby levied for said purposes against all taxable property in Special Service Area Number Nine of the City of Des Plaines for the fiscal year commencing January 1, 2011 and ending December 31, 2011. The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading "TO BE RAISED BY TAXATION" which appears over same. The said tax is so levied for the aforesaid, said items being as follows: Article 1. Capital Projects Fund Capital Improvements Article 2. Amount of Appropriation $7,504,868.00 Est Receipts From Sources To Be Raised Other Than Taxation by Taxation $7,502,553.00 $2,315.00 It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. 1 Article 3. That this ordinance shall be in full force and erect from and after its passage, approval and publication according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. (4,veci, CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\SSA Ords 2010\Tax Levy Ord SSA 119 2010 Tax Year 2 DES PLAINES ILLINOIS Consent Agenda Item #11 & l la -------- City City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, n City Manager CC: Dorothy Wisni wski, D rector of Finance From: Bruce Raymond, Financial Analyst Re: Special Service Area #10 Tax Levy Ordinance Issue: Adoption of the Special Service Area #10 2010 Tax Levy Ordinance. Analysis: Special service areas are typically created to provide special services in addition to those generally provided throughout the municipality. Within each special service area additional taxes are imposed on the individuals who are provided the additional service. On May 7, 2007 the City adopted ordinance M-21-07 in which the City was authorized to improve the parking lot for 642- 658 W. Algonquin Road. The total cost of the improvement was $44,024. Based on this additional service, and as required by the ordinance, a $2,936 annual tax is to be levied for tax year 2007 through 2021. Recommendation: I recommend that the City Council approve the Special Service Area #10 2010 Tax Levy Ordinance. CITY OF DES PLAINES ORDINANCE M - 46 - 10 AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER TEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted Ordinance M-21- 07 on May 7, 2007, creating Special Service Area Number Ten, being filed with the County Clerk as Document #0721516065, and WHEREAS, Ordinance M-21-07 states that there will be an annual tax levy not to exceed $3,000 for the tax years 2007 to 2021, for the payment of the special services of reconstruction and improvement of the area's parking lot, at an estimated cost of $30,467, with estimated interest repayment cost of $13,557, for a total amount to be collected for tax years 2007 through 2021 of $44,024, which equals fifteen annual tax levies of $2,936 for tax years 2007 through 2020, with a final tax levy of $2,920 for the tax year 2021. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: That a tax in the sum of $2,936 (two thousand nine hundred thirty-six dollars) being the total appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2010 tax year levy for Special Service Area Number Ten purposes of the City of Des Plaines, is hereby levied for said purposes against all taxable property in Special Service Area Number Ten of the City of Des Plaines for the fiscal year commencing January 1, 2011 and ending December 31, 2011. The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading "TO BE RAISED BY TAXATION" which appears over same. The said tax is so levied for the aforesaid, said items being as follows: Article 1. Capital Projects Fund Capital Improvements Article 2. Amount of Appropriation $7,504,868.00 Est Receipts From Sources To Be Raised Other Than Taxation by Taxation $7,501,932.00 $2,936.00 It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. 1 Article 3. That this ordinance shall be in full force and effect from and after its passage, approval and publication according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. oLt4 wddeta CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\SSA Ords 2010\Tax Levy Ord SSA #10 2010 Tax Year 2 CITY OF l ar',y6 �1� DES PLAINES ILLINOIS Consent Agenda Item #12 & 12a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Actin i Manager CC: Dorothy Wisniews i, Dircc r of Finance 42(P From: Bruce Raymond, Financial Analyst eM Re: Tax Levy Abatement — 2002A GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2002A General Obligation Bonds. Analysis:, Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2002A General Obligation Bonds This ordinance abates a portion of the total property tax levy for the 2002A General Obligation Bonds. The 2002A Bonds were issued in 2002 to refund a portion of the 1993 Bonds. As it was intended that the 911 Fund, Parking Lot Fund and Library Fund money would be used to abate a portion of the 1993 Bond, the same funds will be used to abate a portion ($165,309.60) of the 2002A Bond's annual property tax levy of $1,029,325.00. Recommendation: I recommend that the City Council approve the 2002A GO Bonds property tax abatement that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 47 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2002A. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2002A GENERAL OBLIGATION CORPORATE PURPOSE BONDS. WHEREAS, the Corporate Authorities of the City of Des Plaines has heretofore adopted on May 6, 2002, Ordinance M-28-02, which provides for the issuance of $4,800,000.00 Corporate Purpose Refunding Bonds, Series 2002A; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $1,029,325.00 for the payment of interest on said bonds; and WHEREAS, the City of Des Plaines has available on hand sufficient funds in the amount of $165,309.60 for the payment of interest on said bonds. NOW, THEREFORE, BE IT RESOLVED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $113,946.28 of 911 Fund funds, $27,894.71 of Parking Fund funds, and $23,468.61 of Library Fund funds on hand equal to the amount of taxes of $165,309.60 levied for the tax year 2010 to pay interest on the $4,800,000.00 Corporate Purpose Bonds, Series 2002A. SECTION 2: That there be abated the levy of taxes for the tax year 2010 in the amount of $165,309.60 of the $1,029,325.00 levy as provided in Ordinance M-28-02 entitled "Ordinance Authorizing the Issuance of General Obligation Corporate Purpose Refunding Bonds, Series 2002A, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. 1 r SECTION 3: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this ordinance. SECTION 4: That the County Clerk is hereby directed to abate the amount of taxcs for the year 2010 as set forth in this ordinance. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 061aind ha& CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\Abatement Ords2010\2010 Abatement 2002A 2 CITY or Ar! 111()/1) DES PLAINE'= 1WN01S INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Acting ' \ Manager CC: Dorothy Wisniewsk', Direct'r of Finance From: Bruce Raymond, Financial Analyst Re: Tax Levy Abatement Ordinance — 2003A GO Bonds Consent Agenda Iteni #13 & 13a City of Des Plaines Finance Department Des Plaines, 1L 60016 Tel: 847-391-5300 Fax: 847-391-5402 Issue: Adoption of the Tax Levy Abatement Ordinance for the 2003A General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2003A General Obligation Bonds This ordinance abates or cancels that portion ($400,770.00) of the property tax levy $501,785.00 for the 2003A GO Bonds used for TIF purposes. The bonds were issued for land acquisition and public improvements for TIF #1, #3, #5 and #6. Recommendation: I recommend that the City Council approve the 2003A Bond property tax abatements that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 48 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2003 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2003A. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2003 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2003A. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on August 4, 2003, Ordinance M-43-03, which provided for the issuance of $7,835,000.00 Series A and $2,250,000 Series C Taxable General Obligation Corporate Purpose Bonds; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $639,680.00 for the payment of principal and interest on the 2003 General Obligation Corporate Purpose Bonds, Series 2003A; NOW, THEREFORE, BE IT RESOLVED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has previously filed with the County Clerk of Cook County, Illinois, a certificate entitled "Certificate of Partial Reduction of Taxes Heretofore Levied for the payment of General Obligation Bonds, Series 2003A, of the City of Des Plaines, Illinois" abating $137,895.00 of the original levy of $639,680.00 for the tax year 2010 in Section 12 of Ordinance M-43-03 to pay principal and interest on the $2,250,000.00 General Obligation Corporate Purpose Bonds Series 2003A. SECTION 2: That the City of Des Plaines has $208,545.00 of TIF #1 Fund funds, $32,600.00 of TIF #3 Fund funds, $123,400.00 of TIF #5 Fund funds, and $36,225.00 of TIF #6 Fund funds on hand equal to the amount of taxes of $400,770.00 levied for the tax year 2010 in Section 12 of Ordinance M-43-03 to pay principal and interest on the $7,835,000.00 General Obligation Bonds, Series 2003A. 1 SECTION 3: That the City of Des Plaines has previously filed with the County Clerk of Cook County, Illinois, a certificate entitled "Certificate of Partial Reduction of Taxes Heretofore Levied for the Payment of Taxable General Obligation Bonds, Series 2003C, of the City of Des Plaines, Illinois" abating in full the amount levied for the tax year 2010 in Section 12 of Ordinance M-43-03 to pay principal and interest on the $2,250,000.00 Corporate Purpose Bonds Series 2003C. SECTION 4: That there be abated the levy of taxes for the tax year 2010 in the amount of $400,770.00 of the $501,785.00 levy for the Series 2003A Corporate Purpose Bonds as provided in Ordinance M-43-03 entitled "Ordinance Authorizing the Issuance of General Obligation Bonds, Series 2003A, and Taxable General Obligation Bonds, Series 2003C, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. SECTION 5: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this ordinance. SECTION 6: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this ordinance. SECTION 7: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of 2010 APPROVED this day of 2010 VOTE: Ayes Nays Absent MAYOR 2 ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 gzig;,/,e. CITY CLERK David R. Wiltse, City Attorney Lcgal\Ond\Spcc\Financc\Abatcmcnt Onds 20I0\2010 Abatcment\2003A 10 $ L� DES PLAINES ILLINOIS Consent Agenda Item #14 & 14a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Ac ' gC`ity Manager CC: DorothyWisnie ski, Dif)cctor of Financc.C7Up From: Bruce Raymond, Financial Analyst g4/ Re: Tax Levy Abatement Ordinance — 2003D GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2003D General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2003D General Obligation Bonds This ordinance abates or cancels the entire property tax levy ($997,500.00) for the 2003D General Obligation Bonds, which refunded the 1997C taxable issue. TIF #1 funds will be used to pay off the remaining debt. The original 1997C issue was used to build the 1444 Prairie Ave parking facility. Recommendation: I recommend that the City Council approve the 2003D GO Bond property tax abatement that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 49 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2003 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2003D. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2003D TAXABLE GENERAL OBLIGATION REFUNDING BONDS. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on September 15, 2003, Ordinance M-58-03, which provided for the issuance of $4,545,000 Taxable General Obligation Refunding Bonds, Series 2003D; and WHEREAS, said Ordinance, amended by the Certificate of Abatement dated October 3, 2003 also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $997,500.00 for the payment of principal and interest on said bonds; NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $997,500.00 of TIF #1 Fund funds on hand equal to the amount of taxes of $997,500.00 levied for the tax year 2010 in Section 9 of Ordinance M-58-03 to pay principal and interest on the $4,545,000.00 Taxable General Obligation Refunding Bonds, Series 2003D. SECTION 2: That there be abated the levy of taxes for the tax year 2010 in the amount of $997,500.00 for the Series 2003D Taxable General Obligation Refunding Bonds as provided in Ordinance M-58-03 entitled "Ordinance Authorizing the Issuance of Not to Exceed $5,000,000 Taxable General Obligation Refunding Bonds, Series 2003D, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. 1 SECTION 3: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 4: That the County Clerk is hereby directed to abatc the amount of taxes for the tax year 2010 as set forth in this Ordinance. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 09-zka dike CITY CLERK David R. Wiltse, City Attorney Legal \Ord\Spec\Finance\Abatement olds 2010\2010 Abatement 2003D 2 or/ or DES PLAINES ILLINOIS Consent Agenda Item #15 & 15a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Actin .ity Manager CC: Dorothy Wisnicw i, D' ector of Finance y From: Bruce Raymond, Financial Analyst "' Re: Tax Levy Abatement Ordinance — 2004A and 2004B GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2004A and 2004B General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2004A and 2004B General Obligation Bonds This ordinance abates or cancels the entire property tax levy for the 2004A ($735,743.76) and 2004B ($232,265.00) General Obligation Bonds. The 2004A issue was used to pay the costs of land acquisition and infrastructure improvements within TIF #1 and to construct improvements to City streets and roads. The 2004B issue was used to pay the costs of a lease buyout and soft costs (architectural, engineering and legal fees) within TIF #6. Recommendation: I recommend that the City Council approve the 2004A & 2004B GO Bond property tax abatements that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 50 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2004 GENERAL OBLIGATION BONDS, SERIES 2004A AND SERIES 2004B. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2004 GENERAL OBLIGATION BONDS, SERIES 2004A AND SERIES 2004B. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on May 17, 2004, Ordinance M-29-04, which provided for the issuance of $8,400,000.00 Series A General Obligation Bonds and $8,900,000 Series B Taxable General Obligation Bonds; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $1,674,803.76 for the payment of principal and interest on said bonds; and WHEREAS, the City of Des Plaines has available on hand sufficient funds in the amount of $968,008.76 for the payment of principal and interest on said bonds. NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $562,313.76 of TIF #1 Fund funds and $173,430.00 of Capital Projects Fund funds on hand equal to the amount of taxes of $735,743.76 levied for the tax year 2010 in Section 12 of Ordinance M-29-04 to pay principal and interest on the $8,400,000.00 General Obligation Corporate Purpose Bonds Series 2004A. SECTION 2: That the City of Des Plaines has previously filed with the County Clerk of Cook County, Illinois a certificate entitled "Certificate of Partial Reduction of Taxes Heretofore Levied for the Payment of Taxable General Obligation Bonds, Series 2004B, of the City of Des Plaines, Illinois" abating $706,795.00 of the original levy of $939,060.00 for the tax year 2010 in Section 12 of Ordinance M-29-04 to pay principal and interest on the $8,900,000.00 Taxable General Obligation Corporate Purpose Bonds Series 2004B. SECTION 3: That the City of Des Plaines has $232,265.00 of TIF #3 Fund funds levied for the tax year 2010 in Section 12 of Ordinance M-29-04 to pay principal and interest on the $8,900,000.00 Taxable General Obligation Corporate Purpose Bond Series 2004B. SECTION 4: That there be abated the levy of taxes for the tax year 2010 in the amount of $735,743.76 of the $735,743.76 levy for the Series 2004A and $232,265.00 of the $232,265.00 levy for the Series 2004B General Obligation Bonds as provided in Ordinance M-29-04 entitled "Ordinance Authorizing the Issuance of General Obligation Bonds, Series 2004A, and Taxable General Obligation Bonds, Series 2004B, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. SECTION 5: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this ordinance. SECTION 6: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this ordinance. SECTION 7: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR 2 ATTEST: CITY CLERK Published in pamphlet farm this Approved as to form: day of ,2010 CITY CLERK David R. Wiltse, City Attorney Legal\Oid\Spcc\ inancc\Abatcment On1s2010\2010 Abatement 2004AB Cm OF DES PLAINES ILLINOIS Consent Agenda Item #16 & 16a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 201 To: Jason Slowinski, ; 'ng City Manager CC: Dorothy Wis i -ws ' irector of Finance''�i' From: Bruce Raymond, Financial Analyst ,#.1/' Re: Tax Levy Abatement — 2005A, 2005B and 2005C GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2005A, 2005B and 2005C General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2005A, 2005B and 2005C General Obligation Bonds This ordinance abates the total property tax levy as follows: ($132,825.00) for 2005A, ($254,187.50) for 2005B, and ($413,075.00) for 2005C. T1F #3 funds will be used to pay the debt service for the 2005A Bonds, which were issued for a developer payment pursuant to the TIF #3 phase one development agreement. TIF #1 funds will be used to pay the debt service for the 2005B Bonds, which were issued to refund the 1997A TIF #1 Bonds. Water funds were used to pay the debt service for the 2005C Bonds, which were issued to refund the 1997B Water Fund Bonds. Recommendation: I recommend that the City Council approve the 2005A, 2005B & 2005C GO Bond property tax abatements that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 51 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2005 GENERAL OBLIGATION BONDS, SERIES 2005A, SERIES 2005B, AND SERIES 2005C. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2005 GENERAL OBLIGATION BONDS, SERIES 2005A, SERIES 2005B and SERIES 2005C. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on November 15, 2004, Ordinance M-70-04, which provided for the issuance of $5,550,000.00 Series A, $1,030,000.00 Series B and $2,330,000 Series C General Obligation Corporate Purpose Bonds; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $1,189,950.00 for the payment of principal and interest on said bonds; NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has previously filed with the County Clerk of Cook County, Illinois, a certificate entitled "Certificate of Partial Reduction of Taxes Heretofore Levied for the payment of General Obligation Bonds, Series 2005A, of the City of Des Plaines, Illinois" abating $389,862.50 of the original levy of $522,687.50 for the tax year 2010 in Section 12 of Ordinance M-70-04 to pay principal and interest on the $5,550,000.00 General Obligation Corporate Purpose Bonds Series 2005A. SECTION 2: That the City of Des Plaines has TIF Number Three Fund funds on hand equal to the amount of taxes of $132,825.00 levied for the tax year 2010 in Section 12 of Ordinance M-70-04 to pay principal and interest on the $5,550,000.00 General Obligation Corporate Purpose Bonds Series 2005A. 1 SECTION 3: That the City of Des Plaines has TIF Number One Fund funds on hand equal to the amount of taxes of $254,187.50 levied for the tax year 2010 in Section 12 of Ordinance M- 70-04 to pay principal and interest on the $1,030,000.00 General Obligation Corporate Purpose Bonds Series 2005B. SECTION 4: That the City of Des Plaines has Water/Sewer Fund funds on hand equal to the amount of taxes of $413,075.00 levied for the tax year 2010 in Section 12 of Ordinance M-70- 04 to pay principal and interest on the $2,330,000.00 General Obligation Corporate Purpose Bonds Series 2005C. SECTION 5: That there be abated the levy of taxes for the tax year 2010 in the amount of $132,825.00 for the Series 2005A, $254,187.50 for the Series 2005B and $413,075.00 for the Series 2005C General Obligation Bonds as provided in Ordinance M-70-04 entitled "Ordinance Authorizing the Issuance of General Obligation Bonds, Series 2005A, Series 2005B and Series 2005C, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. SECTION 6: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 7: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this Ordinance. SECTION 8: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. 2 PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\Abatement Oids 2010\2010 Abatement 2005ABC DES PLAINES ILLINOIS Consent Agenda Item #17 & 17a City of Des Plaines Finance Department Des Plaines, IL. 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Actir}g\ity Manager ( CC: Dorothy Wisniewski:lrector of Finance\�/ " From: Bruce Raymond, Financial Analyst (/ Re: Tax Levy Abatement — 2005D GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2005D General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement. of the 2005D General Obligation Bonds This ordinance abates the total property tax levy ($1,704,710.00) and the Capital Projects Fund funds will be used to pay the remaining debt service. These bonds were issued to refund the 1998 General Obligation Bond issue. The 1998 issue was used to pay for library construction, street improvements and sewer improvements. Recommendation: I recommend that the City Council approve the 2005D GO Bond property tax abatement that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 52 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2005 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2005D. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2005D TAXABLE GENERAL OBLIGATION REFUNDING BONDS. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on December 20, 2004, Ordinance M-92-04, which provided for the issuance of $16,500,000 Taxable General Obligation Refunding Bonds, Series 2005D; and WHEREAS, said Ordinance and abatement order dated January 6, 2005 also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $1,704,710.00 for the payment of principal and interest on said bonds; NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $1,704,710.00 of Capital Project Fund funds ($786,500.00 streets, $755,174.00 sewer, $163,035.00 library) on hand equal to the amount of taxes of $1,704,710.00 levied for the tax year 2010 in Section 9 of Ordinance M-92- 04, and bond order dated January 6, 2005, to pay principal and interest on the $16,500,000 Taxable General Obligation Refunding Bonds, Series 2005D. SECTION 2: That there be abated the levy of taxes for the tax year 2010 in the amount of $1,704,710.00 for the Series 2005D Taxable General Obligation Refunding Bonds as provided in Ordinance M-92-04 entitled "Ordinance Authorizing the Issuance of Not to Exceed $16,500,000 Taxable General Obligation Refunding Bonds, Series 2005D, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. 1 SECTION 3: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 4: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this Ordinance. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 CITY CLERK al,,r R. Pi/tetie David R. Wiltse, City Attorney Legal\Ord\Spec\Finance\Abatement Ords 2010\2010 Abatement 2005D 2 CITY OF wM1. d DES PLAINES ILLINOIS Consent Agenda Item #18 & 18a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, A • ' City Manager CC: Dorothy Wisniski, r)irector of Finance From: Bruce Raymond, Financial Analyst Re: Tax Levy Abatement — 2005E, 2005F and 2005G GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2005E, 2005F and 2005G General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when thesc bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2005E, 2005F and 2005G GO Bonds This ordinance abates the total property tax levy as follows: ($694,703.76) for 2005E, ($506,187.50) for 2005F, and ($44,000.00) for 2005G. TIF #3, T1F #1 and Capital Projects funds will be used to pay the debt service for the 2005E Bond. T1F #1 Funds will be used to pay the debt service for the 2005F bond. TIF #3 funds will be used to pay the debt service for the 2005G bond. The 2005E, 2005F and 2005G Bond Series issues were used for parking garage improvements and TIF land acquisition. Recommendation: I recommend that the City Council approve the 2005E, 2005F & 2005G GO Bond property tax abatements that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 53 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2005 GENERAL OBLIGATION BONDS, SERIES 2005E, SERIES 2005F, AND SERIES 2005G. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2005 GENERAL OBLIGATION BONDS, SERIES 2005E, SERIES 2005F, and SERIES 2005G. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on May 16, 2005, Ordinance M-20-05, which provided for the issuance of $12,800,000.00 Series E, $4,725,000.00 Series F, and $500,000 Series G General Obligation Corporate Purpose Bonds; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $1,482,661.26 for the payment of principal and interest on said bonds; NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has previously filed with the County Clerk of Cook County, Illinois, a certificate entitled "Certificate of Partial Reduction of Taxes Heretofore Levied for the payment of General Obligation Bonds, Series 2005E, of the City of Des Plaines, Illinois" abating $237,770.00 of the original levy of $932,473.76 for the tax year 2010 in Section 13 of Ordinance M-20-05 to pay principal and interest on the $12,800,000.00 General Obligation Corporate Purpose Bonds Series 2005E. SECTION 2: That the City of Des Plaines has TIF Number One Fund funds on hand equal to the amount of taxes of $103,128.76, and Capital Projects Fund funds on hand equal to the amount of taxes of $591,575.00, levied for the tax year 2010 in Section 13 of Ordinance M-20-05 to pay principal and interest on the $12,800,000.00 General Obligation Corporate Purpose Bonds Series 2005E. 1 SECTION 3: That the City of Des Plaines has TIF Number One Fund funds on hand equal to the amount of taxes of $506,187.50 levied for the tax year 2010 in Section 12 of Ordinance M- 20-05 to pay principal and interest on the $4,750,000.00 General Obligation Corporate Purpose Bonds Series 2005F. SECTION 4: That the City of Des Plaines has TIF Number Three Fund funds on hand equal to the amount of taxcs of $44,000.00 levied for the tax year 2010 in Section 12 of Ordinance M-20-05 to pay principal and interest on the $500,000.00 General Obligation Corporate Purpose Bonds Series 2005G. SECTION 5: That there be abated the levy of taxes for the tax year 2010 in the amount of $694,703.76 for the Series 2005E, $506,187.50 for the Series 2005F and $44,000.00 for the Series 2005G General Obligation Bonds as provided in Ordinance M-20-05 entitled "Ordinance Authorizing the Issuance of General Obligation Bonds, Series 2005E, Series 2005F, and Series 2005G, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. SECTION 6: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 7: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this Ordinance. SECTION 8: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. 2 PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 CITY CLERK David R. Wiltse, City Attorney Legal \Onl\Spec\Finance\Abatement Orals 2010\2010 Abatement 2005EFG CITY OF tiV• DES PLAINES ILLINOIS Consent Agenda Item #19 & 19a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Ac - : City Manager CC: Dorothy Wisnic sk', 'rector of Financc From: Bruce Raymond, Financial Analyst M Re: Tax Levy Abatement — 2007A and 2007B GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2007A and 2007B General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that altemative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2007A General Obligation Bonds This ordinance abates or cancels that portion ($793,740.00) of the property tax levy $897,540.00 for the 2007A GO Bonds. These bonds were issued for the refunding of the 2000 and 2001 GO Bonds. The 2000 issue was used for street improvement projects. The 2001 issue was used for street and sewer improvement projects. Abatement of the 2007B General Obligation Bonds This ordinance abates or cancels that portion ($68,680.00) of the property tax levy $174,590.00 for the 2007B General Obligation Bonds. TIF #1 funds will be used as the alternative revenue for payment of the annual debt service. The 2007B issue was used for refunding of 2001 B GO Bonds. The 2001B issue was used for fire station land acquisition and construction. Recommendation: I recommend that the City Council approve the 2007A & 2007B GO Bond property tax abatements that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 54 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2007 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2007A AND SERIES 2007B. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2007 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2007A and SERIES 2007B. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on October 1, 2007, Ordinance M-60-07, which provided for the issuance of $8,000,000 Series A and Series B General Obligation Refunding Bonds; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $1,072,130.00 for the payment of principal and interest on said bonds; NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $793,740.00 of Capital Projects Fund funds on hand equal to a portion of the amount of taxes of $897,540.00, levied for the tax year 2010 in Section 13 of Ordinance M-60-07 to pay principal and interest on the $6,065,000.00 General Obligation Refunding Bonds Series 2007A. SECTION 2: That the City of Des Plaines has $68,680.00 of TIF Number One Fund funds on hand equal to a portion of the amount of taxes of $174,590.00 levied for the tax year 2010 in Section 12 of Ordinance M-60-07 to pay principal and interest on the $1,660,000.00 General Obligation Refunding Bonds Series 2007B. SECTION 3: That there be abated the levy of taxes for the tax year 2010 in the amount of $793,740.00 of the $897,540.00 for the Series 2007A and $68,680.00 of the $174,590.00 levy for the Series 2007B General Obligation Refunding Bonds as provided in Ordinance M-60-07 entitled "Ordinance Authorizing the Issuance of Not to Exceed $8,000,000 General Obligation Refunding Bonds, Series 2007A and Series 2007B, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. SECTION 4: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 5: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this Ordinance. SECTION 6: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 CITY CLERK David R. Wiltse, City Attorney Legal \Ord\Spec\Finance\Abatement Oris 2010\2010 Abatement 2007AB 2 DES PLAINES ILLINOIS Consent Agenda Item #20 & 20a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, . i City Manager CC: Dorothy Wi • iiewski, irector of Finance` From: Bruce Raymond, Financial Analyst ee Re: Tax Levy Abatement — 2008A GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2008A General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2008A General Obligation Bond This ordinance abates the total property tax levy ($310,975.00). TIF #1 and TIF #3 funds will be used as the alternative revenue for payment of the annual debt service. The 2008A issue was used for refunding of 2001C GO bonds, which were originally issued for land acquisition in both TIF #1 and TIF #3. Recommendation: I recommend that the City Council approve the 2008A GO Bond property tax abatement that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 55 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2008 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2008A. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2008 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2008A. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on March 17, 2008, Ordinance M-8-08, which provided for the issuance of not to exceed $2,675,000.00 Series 2008A Taxable General Obligation Refunding Bonds; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $310,975.00 for the payment of principal and interest on said bonds; NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $184,796.00 of TIF #1 Fund funds and $126,179.00 of TIF #3 Fund funds on hand equal to the amount of taxes of $310,975.00, levied for the tax year 2010 in Section 11 of Ordinance M-8-08 to pay principal and interest on the $2,575,000.00 Taxable General Obligation Refunding Bonds Series 2008A. SECTION 2: That there be abated the levy of taxes for the tax year 2010 in the amount of $310,975.00 of the $310,975.00 for the Series 2008A Taxable General Obligation Refunding Bonds as provided in Ordinance M-8-08 entitled "Ordinance Authorizing the Issuance of Taxable General Obligation Corporate Purpose Refunding Bonds, Series 2008A, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. SECTION 3: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 4: That the County Clerk is hereby directed to abate the amount of taxcs for the tax year 2010 as set forth in this Ordinance. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 h/A, CITY CLERK David R. Wiltse, City Attorney Legal Ords 2010\2010 Abatement 2008A 2 CITY or Vvry DES PLAINES ILLINOIS Consent Agenda Item #21 & 21 a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, Ac ' ity Manager CC: Dorothy Wisnic ski, Di ector of Finance' From: Bruce Raymond, Financial Analyst M Re: Tax Levy Abatement — 2009B GO Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2009B General Obligation Bonds. Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement of the 2009B General Obligation Bonds This ordinance abates the total property tax levy ($913,950.00) for the 2009B General Obligation Bonds. These bonds were issued to refund the 1999 General Obligation Bond issue. The 1999 issue was used for the library construction project. The Capital Projects Fund, with its alternative revenue sources, will be used to abate this issue. Recommendation: I recommend that the City Council approve the 2009B GO Bond property tax abatement that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 56 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE 2009 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009B. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE 2009 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009B. WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on October 19, 2009, Ordinance M-41-09, which provided for the issuance of $4,175,000.00 Series 2009B General Obligation Refunding Bonds; and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $913,950.00 for the payment of principal and interest on said bonds; NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $913,950.00 of Capital Projects Fund funds (library) on hand equal to the amount of taxes levied for the tax year 2010 in Section 10 of Ordinance M-41-09 to pay principal and interest on the $4,175,000.00 General Obligation Refunding Bonds Series 2009B. SECTION 2: That there be abated the levy of taxes for the tax year 2010 in the amount of $913,950.00 of the $913,950.00 for the Series 2009B General Obligation Refunding Bonds as provided in Ordinance M-41-09 entitled "Ordinance Authorizing the Issuance of General Obligation Refunding Bonds, Series 2009B, of the City of Des Plaines, Illinois" adopted by the Mayor and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, lllinois. t SECTION 3: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 4: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this Ordinance. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 daNa CITY CLERK David R. Wiltse, City Attorney Legal Ord\Spcc\FinanccAbatement Olds 2010\2010 Abatcmcnt 2009B 2 OTY or DES PLAINES ILLINOIS Consent Agenda Item #22 & 22a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 2, 2010 To: Jason Slowinski, A 0 ',City Manager CC: Dorothy Wisni wski, 'rector of Finance `.. From: Bruce Raymond, Financial Analyst o' 1 Re: Tax Levy Abatement Ordinance — 2010A and 2010B GO Refunding Bonds Issue: Adoption of the Tax Levy Abatement Ordinance for the 2010A General Obligation Refunding Bonds and 2010B General Obligation Refunding Bonds (Capital Appreciation Bonds). Analysis: Each year the City abates all, or a portion of, several General Obligation bond issues' annual property tax levy. It was understood when these bonds were approved that alternative revenue would be established, or designated, and used to pay the annual debt service. Abatement ofthe 2010A and 2010B General Obligation Refunding Bonds This ordinance abates or cancels the entire property tax levy for the 2010A and 2010B ($156,003.76) General Obligation Refunding Bonds. The 2010A and 2010B issues were utilized to restructure debt service costs within TIF #3 and will be funded by TIF #3 revenues. Recommendation: 1 recommend that the City Council approve the 2010A & 2010B General Obligation Refunding Bonds property tax abatements that will result in a reduction to the 2010 Property Tax Levy. CITY OF DES PLAINES ORDINANCE M - 57 - 10 ABATEMENT OF THE 2010 TAX LEVY FOR THE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010A AND SERIES 2010B. AN ORDINANCE OF THE CORPORATE AUTHORITIES OF THE CITY OF DES PLAINES, PROVIDING FOR THE ABATEMENT OF THE 2010 TAX LEVY PREVIOUSLY MADE BY THE CITY OF DES PLAINES, FOR THE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010A AND SERIES 2010B (CAPITAL APPRECIATION BONDS). WHEREAS, the Corporate Authorities of the City of Des Plaines adopted on November 16, 2009, Ordinance M-44-09, which provided for the issuance of $3,945,000.00 Series 2010A General Obligation Refunding Bonds and $6,110,759.50 Series 2010B General Obligation Refunding Bonds (Capital Appreciation Bonds); and WHEREAS, said Ordinance also provides for the levy of taxes for the tax year 2010 sufficient to produce the amount of $156,003.76 for the payment of principal and interest on said bonds; and NOW, THEREFORE, BE IT ORDAINED by the Corporate Authorities of the City of Des Plaines, Cook County, Illinois as follows: SECTION 1: That the City of Des Plaines has $156,003.76 of TIF #3 Fund funds on hand equal to the amount of taxes levied for the tax year 2010 in Section 13 of Ordinance M-44-09 to pay principal and interest on the $3,945,000.00 General Obligation Refunding Bonds Series 2010A and $6,110,759.50 General Obligation Refunding Bonds Series 2010B (Capital Appreciation Bonds). SECTION 2: That there be abated the levy of taxes for the tax year 2010 in the amount of $156,003.76 of the $156,003.76 for the Series 2010A General Obligation Refunding Bonds and 2010B General Obligation Refunding Bonds (Capital Appreciation Bonds) as provided in Ordinance M-44-09 entitled "Ordinance Authorizing the Issuance of General Obligation Refunding Bonds, Series 2010A and Series 2010B, of the City of Des Plaines, Illinois" adopted by the Mayor 1 and Corporate Authorities of the City of Des Plaines and a certified copy of which was filed with the County Clerk of Cook County, Illinois. SECTION 3: That the City Clerk of the City of Des Plaines is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Ordinance. SECTION 4: That the County Clerk is hereby directed to abate the amount of taxes for the tax year 2010 as set forth in this Ordinance. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010 Dawa Q G✓�e CITY CLERK David R. Wiltse, City Attorney Legal \Oid\Spee\FinanceAbatement Onds 2010\2010 Abatement 2010AB 2 CITY OF p}y� :V DES PLAINES ILLINOIS Consent Agenda Item #23 & 23a City of Des Plaines Fire Department 405 South River Road Des Plaines, IL 60016 Tel: 847-391-5333 Fax: 847-391-5649 MEMORANDUM Date: October 20, 2010 To: Jason Slowinski, rn City Manager From: Alan Wax, Fire .hicf Suhj: Replacement of Cardiac Monitors Issue: As we discussed during the 2011 Budget preparation, the fire department is scheduled to replace four (4) cardiac monitor/defibrillators for the four Advanced Life Support (ALS) engines currently in-service. Two units will he replaced in late 2010 and two in early 201 1. Analysis: Currently the Fire Department has four (4) ALS engines. Among the required equipment on ALS vehicles are cardiac monitor/defibrillators. When we initiated the ALS engine program, these monitor/defibrillators were pulled from our ambulance fleet and placed on the engines. At that time, we equipped our ambulance fleet with new ZOLL monitors that included 12 -lead Electro - Cardiogram (ECG) capabilities, which were required by the Northwest Community Hospital EMS System for all ALS ambulances. At this point, the LifePak 10 units that were placed on the ALS engines have reached the end of their functional lives. With over eleven years of service, there is no longer technical support or parts available to maintain or repair these units, and the failure potential is large. Physio Control, the manufacturer of these units, discontinued their product support. Therefore, the units need replacement before they fail (with the potential of the failure occurring during a cardiac call). We currently use Zoll defibrillators on our ambulances. It is important to stay with Zoll for this purchase for the engines in order to maintain uniformity of operations, procedures, and maintenance. In addition, our defibrillator pads will be interchangeable between the engines and ambulances. The manufacturer, Zoll, is the sole supplier for new monitor/defibrillators and does not use distributors. Zoll has agreed to discount their current pricing for both the 2010 and 2011 purchases with a trade in allowance and an order placement in 2010. The 2010 and 2011 purchases will be on the same purchase order with the first two monitors received, and paid for, in 2010 out of the 2010 budget. The second two monitors will be received, and paid for, in early 2011 out of the budgeted 2011 funds. The resulting discount will realize a cost savings of $2,408 under the 2011 budgeted amount. Recommendation: Staff recommends that, in the best interest of the City, usual bid procedures be waived and the City accept the quote of $41,784 (2010 and 2011 FDERF Budgeted Funds), plus shipping, for the purchase of four (4) Zoll E Series ACLS Manual Defibrillators, two (2) monitors in 2010 ($20,892) and two (2) monitors in 2011($20,892), from Zoll Medical Corporation, 269 Mill Road, Chelmsford, MA. 01824. Please place this item on the November 15, 2010 City Council Consent Agenda. Attachments: Sole Distributor Letter Purchase Order Form Resolution ZOLL. October 13, 2010 Des Plaines Fire Department 405 South River Road Des Plaines, IL 60016 To Whom It May Concern: 269 Mill Road Chelmsford, M sscchusetts 01824 4105 978.421.9655 (main) 978.42.1.0025 (fav) wv.^.v.zoll.cam We appreciate your selection of ZOLL® products for Des Plaines Fire Department. This letter serves as confirmation that ZOLL® Medical Corporation at 269 Mill Road in Chelmsford, Massachusetts, is the sole manufacturer and source of E Series® Defibrillators for the EMS Market. ZOLL® or Kyle Sears, EMS Territory Manager, will not sell an E Series® Defibrillator to Des Plaines Fire Department through any vendor or dealer. Should you have any questions or require additional information please contact me at 800-348-9011 x 9568. Sincerely, PtG�`��lfit�'tEl Elizabeth McCaughey Contracts & Bids Manager CITY OF Ige t5) DES PLAINES ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 7022 ACCOUNT NO. 980400 PROJECT CODE DEPT/ DIVISION FDERF VENDOR NO. PURCHASE ORDER NO. FD2438 VENDOR NAME Zoll Medical Corporation SHIP TO Des Plaines Fire Department ATTN Kyle Sears 405 South River Rd. ADDRESS 269 Mill Road Des PLaines IL 60016 CITY, STATE, ZIP Chlemsford, MA 01824 Attn: Pete Dyer QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 2 ZOLL E Series ACLS Manual Defibrillators Model # 50200010010124013 (2010 purchase) 10,471.00 20,942.00 2 Trade in Discount of $25.00 per unit -25.00 -50.00 2 ZOLL E Series ACLS Manual Defibrillators Model # 50200010010124013 (2011 purchase) 10,471.00 20,942.00 2 Trade in Discount of $25.00 per unit -25.00 -50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Shipping TBD (based on weight) 0.00 SUB -TOTAL 41,784.00 SHIPPING / OTHER TBD TOTAL $41,784.0 0 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 10/20/10 DC Eilken ad.. AV (Alf PAGE 1 OF 2 Effective 01/01/09 t 7) VENDOR SECTION 1. PRICE $4 1.784.00 CON'T'ACT PERSON Kyle Sears VENDOR NAME Zoll Medical Corporation PHONE 800-348-9011 ADDRESS 269 Mill Rd. FAX 978-421-0015 CITY, STATE, ZIP Chlemsford, MA 01824 EMAIL EXPLANATION: Zoll is the sole supplier for new monitor/defibrillators and does not use distributers. One Purchase order will be placed for all four units. Two will be received in 2010 and two in 2011. This will take advantage of pricing discounts and stay under the budgeted amount for 2011. 2. PRICE CONTACT PERSON VENDOR NAME PRONG ADDRESS FAX CITY, STATE, ZIP EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR ZOLL Medical Corporation TOTAL AMOUNT $208,922,010,233,002,01 1.00 RECOMMENDED EMERGENCY PURCHASE BUDGETED SOLE SOURCE SUPPLIER OTHER PROJECT COSTS $0.00 ONGOING OPERATING $0.00 TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ COSTS ❑ THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ NO /.1 YES BUDGET: (CHECK BOX) EMERGENCY PURCHASE I YES PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: ❑ APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING ❑ EMERGENCY PURCHASE I YES SOLE SOURCE SUPPLIER j ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: Zoll is the sole supplier for new monitor/defibrillators and does not use distributers. One Purchase order will be placed for all four units. Two will be received in 2010 and two in 2011. This will take advantage of pricing discounts and stay under the budgeted amount for 2011. FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) REQUESTED BY ❑ NO ►�I YES THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) ❑ NO I YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 10/20/10 DC Eilken CA. 1 ,,.0 PAGE 2 OF 2 Effective 01/0 /09 CITY OF DES PLAINES RESOLUTION R - 152 - 10 A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR ZOLL E SERIES ACLS MANUAL DEFIBRILLATORS FROM ZOLL MEDICAL CORPORATION. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the Fire Department is scheduled to replace four cardiac monitor/defibrillators, which have reached the end of their functional lives, for the four Advanced Life Support (ALS) engines currently in-service; and WHEREAS, the ALS engines currently have LifePak 10 units installed, which were manufactured by Physio Control; and WHEREAS, Physio Control discontinued their technical support and replacement parts are no longer available to maintain or repair the LifePak 10 units; and WHEREAS, Zoll defibrillators are currently installed in the City's ambulances and it is important to purchase Zoll defibrillators for the ALS engines to maintain uniformity of operations, procedures and maintenance. In addition, the defibrillator pads will be interchangeable between the engines and ambulances; and WHEREAS, Zoll, the manufacturer, is the sole supplier for new monitors/defibrillators and does not use distributors; and WHEREAS, it is in the best interest of the City to waive the purchasing policies and guidelines in the City Code and authorize the purchase of four Zoll E Series ACLS Manual Defibrillators from Zoll Medical Corporation and to authorize the Director of Finance, or her designee, to issue payment to Zoll Medical Corporation in the total amount of $41,784.00 for four Zoll E Series ACLS Manual Defibrillators, $20,892.00 in 2010 and $20,892.00 in 2011; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, m the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. 1 SECTION 2: That in the best interest of the City, the City Council hereby waives the purchasing policies and guidelines in the City Code and authorizes the purchase of four Zoll E Series ACLS Manual Defibrillators from Zoll Medical Corporation in the total amount of $41,784.00. SECTION 3: That the City Council hereby authorizes the Finance Director to issue payments to Zoll Meical Corporation, 269 Mill Road, Chelmsford, MA, 01824, for four Zoll E Series ACLS Manual Defibrillators in the total amount of $41,784.00 upon receipt of invoice, $20,892.00 in 2010 and $20,892.00 in 2011. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR Awd wAQ, CITY CLERK David R. Wiltse, City Attorney Legal\Res\2010\Purchase Zoll Cardiac Monitors -Defibrillators 2 4' env OF DES PLAINES ILLfNOIS Consent Agenda Item #24 & 24a City of Des Plaines City Attorney's Office 1420 Miner Street, Room 401 Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: November 4, 2010 To: Jason Slowinski, Ac 'rig ty Manager From: David R. Wiltsc, ity. orney 00,),/,&,, Re: Plat of Easement Release and Plat of Easement Grant for Casino Resubdivision 10-987 Issue: On site construction conditions have resulted in the need to prepare a second Plat of Easement Release and Plat of Easement Grant for the Des Plaines Casino Resubdivision. Analysis: During the course of actual construction at the Casino site, several unforeseen circumstances have arisen which have required a change in the construction plans. The utility lines have been modified where necessary and another old easement needs to be partially abandoned and a new easement granted as the utilities have been partially relocated since the plans were approved. Recommendation: City Staff requests that the City Council approve the Plat of Easement Release and Plat of Easement Grant, prepared by Edward J. Molloy & Associates, Ltd., dated October 25, 2010, for the Des Plaines Casino Resubdivision. Attachment: R-153-10 DRW:mu Legal \Memos\2010\Slowinski Plat of Easement Release & Plat of Easement Grant for Casino CITY OF DES PLAINES RESOLUTION R - 153 - 10 A RESOLUTION APPROVING THE PLAT OF EASEMENT RELEASE AND PLAT OF EASEMENT GRANT FOR CERTAIN DESIGNATED AREAS WITHIN THE DES PLAINES CASINO RESUBDIVISION LOCATED AT 3000 DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS. WHEREAS, on May 17, 2010 the City Council approved the Final Plat for 2500 Devon Avenue by Resolution R-67-10 and the revised Final Plat for 2500 Devon Avenue by Resolution R-142-10 on October 18, 2010, and the Final Plat of Resubdivision for 3000 Des Plaines River Road by Resolution R-68-10; and the revised Final Plat for 3000 Des Plaines River Road by Resolution R-143-10 on October 18, 2010; and WHEREAS, since that time, conditions in the field have required minor changes to the easements and release of other obsolete easements no longer needed by the current configuration of the buildings being constructed; and WHEREAS, Article 3.5-7 C. of the Zoning Ordinance requires that all changes to the Final Plat to be recorded as amendments to the Final Plat or reflected in the recording of a new corrected Final Plat with the County Recorder's office; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows; SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this resolution. SECTION 2: That the City Council approves the Plat of Easement Release and Plat of Easement Grant for certain designated areas within the Des Planes Casino Resubdivision located at 3000 Des Plaines River Road, Des Plaines, a copy of which is attached hereto and made a part hereof as Exhibit "A," and authorizes the Mayor to sign, and the City Clerk to attest and seal, with the corporate seal of the City of Des Plaines, the Plat of Easement Release and Plat of Easement Grant, prepared by Edward J. Molloy & Associates, Ltd., dated October 25, 2010. 1 SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR Boxvve CITY CLERK David R. Wiltse, City Attorney Legal \Res 1201 OWccept Plat of Easement Release Casino_2 EASEMENT VACATION NO 1 P091109 OF MUNICIPAL EASEMENT FOR WAIERMNN ESTABLISHED PER DOC 1023131133 HEREIN VACAWEO. RELEASED h NIROGAIED 0 14,31.44L /. COI 0,1 14 29350 '1170 1014 1000 1.14,144. 14. 1 303.50 14 14 PLAT OF EASEMENT RELEASE PLAT OF EASEMENT GRANT FOR MUNICIPAL EASEMENTS ;000 f! ... i i. ,1 1410111 By FA PAGE: 1 OF 3 ORDER N0. 2010-0286 FLEE: 34-41-12 Meso 1112 .10.t,r1 EASEMENT VACATION N0. 2 PORTION OF MUNICIPAL LASFMENI FOR STORM SEWER ESTABUSIIEO PER DOC 1023131133 HEREBY VACAIED. RELEASED & A0130CAIE0 ' Exhibit "A" N ~KID In EDWARD J. MOLLOY & ASSOCIATES. LTD. LEWD & CONSTRUCTION SURVEYORS as r nm os1u01r.Wee o11. 41.101441-4113 1nOIR 40144.. 3/ I' to t1 N..%•,r t sIOI0+ nw s+aa1 snna sl>mr_•r. tm PO YWMP+ImmWa1 Iau0•1 KW, Qr POW 0r PEI, 1. IMA 901 10 K.U. 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Wiltsc, City orncy, Re: Ordinance Updating the Record of Documents Recorded with Ordinance Z-12-10 10-989 Issue: Various unforeseen on-site conditions at the Casino have resulted in minor changes to the building plans of Midwest Gaming. Staff has brought forward several which have been previously approved by Resolution. These now should be confirmed with an ordinance to update the record. Analysis: The Council has previous been advised of several changes in the Casino plans due to site conditions. Those changes have been approved by Resolutions R-142-10, R-143-10, R-144- 10, and R-153-10. These resolutions allow the recording of various updated Plats and release of easements and dedication of easements. A 1.64 foot wide by 8.91 foot long parcel, which was originally intended to be conveyed in the land swap with the 2500 East Devon Avenue parcel, was retained by Midwest Gaming and it retains its C-6, zoning. Other minor changes have been reported to the Council by Acting City Manager Jason Slowinski in a memo dated August 31, 2010. The changes approved by the above noted Resolutions refer to changes in some of the tabs in the three ring binder that summarized the PUD and is referenced in Ordinance Z-12-10, which established the PUD. Since a resolution cannot amend an ordinance, Ordinance Z-27-10 is presented to Council at this time to authorize the replacement of certain Plats in the three ring binder, which have been changed during the last six months of construction. Recommendation: Staff recommends the adoption of Ordinance Z-27-10, which will authorize Staff to update the binder with the approved Plats. Since these changes were previously approved by the Council and are now considered a matter of housekeeping, Staff recommends that this ordinance be placed on the Consent Agenda. Attachment: Ordinance Z-27-10 DRW:mu Legal\Memos\2010\Slowinski Casino Ord CITY OF DES PLAINES ORDINANCE Z - 27 - 10 AN ORDINANCE UPDATING THE RECORD FOR DOCUMENTS RECORDED PURSUANT TO ORDINANCE Z-12-10 WHICH ALLOWED A CONDITIONAL USE FOR A FINAL PLANNED UNIT DEVELOPMENT (PUD) AT 3000 SOUTH DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS. (Case #10 -001 -PUD). WHEREAS, on May 17, 2010 the City Council approved a Final PUD and Resubdivision as requested by Midwest Gaming & Entertainment, LLC, 900 N. Michigan Avenue, Suite 1900, Chicago, Illinois 60611, ("Petitioner") to construct an approximately 140,000 square foot casino facility with 1,200 gaming positions (as that term is defined and interpreted by the Illinois Gaming Board) and a car parking structure of not less than 1,242 stalls and of future phases consisting of an expansion of the Phase 1 casino building to include additional retail, restaurant and/or other permitted uses, expansion of the Phase 1 parking structure, and the construction of two new 11 and 15- story hotels, and a new parking structure, at 3000 South Des Plaines River Road, Des Plaines, Illinois; and WHEREAS, by Ordinance Z-2-10, the subject property was rezoned C-6, Casino District; and WHEREAS, the subsequent construction has necessitated minor changes to the Plats and easements which have been approved by the City Council by Resolutions R-142-10, R-143-10, R-144-10, and R-153-10: resulting in a need to update the references and the tabs in the a three- ring binder entitled "Des Plaines Casino Final P.U.D. & Final Plat of Subdivision," which was incorporated by reference in Ordinance Z-12-10 including the Petitioner's Final PUD Application, Petitioner's Final Plat of Subdivision Application, Legal Descriptions, Ownership, Property Survey, Final Plat of Resubdivision, Plat of Highway R.O.W. Dedication, Final Detailed Plan, Final Engineering — Site, Final Engineering — Devon Avenue, Architectural Plans and Elevations, Color Site Plans and Elevations, Signage, Landscape Plan, Environmental Analysis; the Draft Minutes of the April 26, 2010 Plan Commission Hearing; and the Letter from the Plan Commission to the Mayor, dated April 28, 2010, which form part of the basis for this ordinance; and WHEREAS, Article 3.5-7 C. of the Des Plaines Zoning Code (the "Zoning Code") requires that all changes to the Final Plat be recorded as amendments to the Final Plat or reflected in the recording of a new corrected Final Plat with the Cook County Recorder's office; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting part of the factual basis for this ordinance updating the 1 three ring binder referenced in Ordinance Z-12-10 which established the Final Planned Unit Development. SECTION 2: That the Final Plat of Resubdivision, for the Des Plaines Casino Resubdivision located at 3000 South Des Plaines River Road, Des Plaines, Illinois prepared by Edward J. Molloy & Associates, Ltd. was again revised September 20, 2010, approved by the City Council by Resolution R-143-10 and was recorded November 3, 2010 as Document #1030731045, a copy of which, including the legal description, is incorporated herein by reference as Exhibit "A," as if fully set forth herein. A part of Lot 1, approximately 1.64 foot wide by 8.91 foot long known as the "Retained Swap Parcel" and now part of Lot 1 of the 3000 South Des Plaines River Road, Des Plaines, Illinois parcel which had been rezoned from C-2, Limited Office Commercial, to C-6, Casino District by Z-2-10, was originally to be "swapped" for other land, was not swapped and instead retained by Midwest Gaming. The "Retained Swap Parcel" rctains its C-6 zoning. A copy of the drawing showing the "Retained Swap Parcel" as prepared by Haeger Engineering, dated November 4, 2010, is incorporated herein by reference as Exhibit "B," as if fully set forth herein. All of Lots 1, 2 and 3 of the Final Plat of Subdivision approved by Resolution R-143-10 have been zoned C-6, Casino District. This information is authorized to be inserted in Tab 6 of the three ring binder referenced in Ordinance Z-12-10 replacing the documents superseded thereby. SECTION 3: That the Plat of Easement Release for storm sewer at the subject property located at 3000 South Des Plaines River Road, Des Plaines, Illinois prepared by Edward J. Molloy & Associates, Ltd. was again revised September 20, 2010, approved by the City Council by Resolution R-144-10 and was recorded November 3, 2010 a Document # 1030731047. This information is authorized to be inserted in Tab 6 of the three ring binder referenced in Ordinance Z-12-10 replacing the documents superseded thereby. 2 SECTION 4: That the Plat of Easement Release and Plat of Easement Grant for the Des Plaines Casino Resubdivision at the subject property located at 3000 South Des Plaines River Road, Des Plaines, Illinois prepared by Edward J. Molloy & Associates, Ltd. was again revised September 20, 2010, approved by the City Council on November 15, 2010 by Resolution R-153- 10 and will be recorded thereafter. Once recorded and received, this information is authorized to be inserted in Tab 6 of the three ring binder referenced in Ordinance Z-12-10 replacing the documents, superseding thereby. SECTION 5: That the Final Detailed Plans of Phase 1, Sheets 1.0, 1.1, and 1.2 prepared by Haeger Engineering, LLC, dated March 26, 2010, and last revised September 14, 2010, together with the Phase 2 Concept Plan, Sheet 2.0, dated March 26, 2010, and last revised September 14, 2010, are authorized to be inserted in Tab 8 of the three ring binder referenced in Ordinance Z-12-10, replacing the documents, superseding thereby. These minor changes are covered in the Exterior Building Comparison Plat, as prepared by Haeger Engineering, dated October 25, 2010, is incorporated herein by reference as Exhibit "C," as if fully set forth herein. The minor changes to the VIP parking were reported to the Council on August 31, 2010, by the Acting City Manager, as allowed by the Zoning Code. SECTION 6: The terms and conditions of this Ordinance shall constitute authorization for development of the subject property in accordance with the terms and conditions of this Ordinance and shall prevail against other ordinances of the City to the extent that there might be any conflict. The terms of this Ordinance shall inure to the benefit of, and be binding upon, owners of the subject property, their respective grantees, assigns and successors in interest to the subject property, including Petitioner and other grantees and assigns of such owners. Except as set forth herein, the development of the subject property is subject to all terms and conditions of the applicable existing ordinances and regulations, and as they may be amended from time to 3 time, of the City of Des Plaines, including, without limitations, zoning ordinances, building codes and subdivision regulations and construction and designs for public improvements. SECTION 7: The Council specifically finds that the Plat revisions, which have been brought to the Council, reviewed and approved by the Council by Resolutions R-142-10, R-143- 10, R-144-10, and R-153-10 are minor changes consistent with the original Plats approved by Ordinance Z-12-10. Specifically by this ordinance and the adopting of the Resolutions above cited, the Council waives any requirements that the revised Plats be submitted to the Plan Commission. SECTION 8: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form in the manner provided by law. SECTION 9: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of ,2010. -fri/d& CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Conditional Use\Z-12-I0 Casino 3000 River Rd Final PUD Amendment 11-4-10 4 litlifelinD °c#: 10307310 Eugene "Gene„ Moore Fee. $136 00 Cook ek County Recorder of pee see:$ 0.00 03/2010 04:09 PM Pg: 0 Des Plaines Casino Resubdivision 4 r Near North National Title LLC r 222 North LaSalle Lobby 0 Chicago Illinois 60601 Ce' 0 Exhibit „p;. T ;7. r Y • a1 `rg 'u 0 F S Mai czar mom 10 or 41.11.1 MO 110110 1.. IMSrs PO Oen men. • .rra DAM Or MOAN crOM re* Mal @MICR PO. IOC P.71/11 14.10 n 4. PACE: 1 OF .3 ORDER Noe 2009-0339 RLE: 34-41-12 .811[119 197 »a. 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OAP. 0101 ,0000•1 00 O`Ia00r0 • If 0143041600 CO MI.w 0 Im 00 0.1 C. 010 00000 103350014 me roan 0 10100 MODa 1 .001 r 000 24:6 ,u Ma arDla 21.64' 28.87' 28.91' LOT 2 — DES PLAINES CASINO RESUBDIVISION "Retained Swap Parcel" 21.64' Billboard Parcel (Not Included) LOT 1 - 2500 DEVON AVENUE RESUBDIVISION 2500 E. Devon Avenue DEVON AVENUE t► NORTH Scala. 1" = 40' to v v m a, o a a 2,_a. P. 2 0 o O _. S na N o 7'o A O O_ —I D N O . N EXHIBIT'6" RETAINED SWAP PARCEL DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES PLAINES, II. HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Num Grove Rood, Sdmumhwg,1160173 • Td: 847.394.6600 Fac: 847.394.6608 Snots Professional Design Fan License No. 184-003152 vftnritoogerariginsering.com O F' Nrr.n. N top of Coping for 5lelr/E1 . r from 17'-11" le ee•-S' above 6 Finished Floor. (Refer to Summary 7001. en Shoot 10 of 7 0 of Phu. 1 Plan for 10. Dos Planes Cas0o Pmol P00 Submittal, Is' In Precast Panel Site 74 -Increase in Precast Penh Site Per Structural Requirmeenia Per Shu Reoutrem.nis 74-111 In Ire .s1 Panel Site er Structural Requirements O 1u• ••O 0 `Shitted Well tT NxM / w Shifted Mill sr NorlhA Shifted Mal s7" Essl Shifted Mall t4" North Shifted Moll at -North —Bumped Out Center Portion of Employee 5mo0V's Pada sl' -10" to 0. Consistent with Me High Limit Seting Paolo and Casno Smoking Patio r-11— NOTE: Refer to the following plans that inamorata the revisions noted an this exhibit 1. Phase 1 Pion (Sheets 1 0, 1 1 and 1 2) 2. Casino Love) Floor Plan (Shoot Al 01 0) 3 Second Loral Floor Pion (Sheet Al 02 0) 4. Parking Garage Floor Plans (Sheet Al 03 0) 5. Building Elovatioro (Shoal A2 00 0) 6 Parking Goroge Building Elevations (Shoe) A2 10.0) / Parking Goroge Building Elevations (Sheet A2 200) B. Cos11l0 Color Renderings including: A Cover Shout B Site Plan • Phase 1 C Silo non - Phase 2 D Ovorall floor Plan E. Roof/Second Floor Flan F Casino Elevations G Goroge Elevations * 0 Indicates "No Change to Exterior Building Comer" Shifted Ent MO Nes? 9- la Meth Dndgr Connection 1 0.75" 0.33' Shifted W.11 t6' Ent ci `x �• 0 Resiled Door from Single DIV to a Double 0001 t Revised Door from Double Doo 10 Single Door w t• •• 'eo Eliminated Doubt. Door Flppod (Mors •• • Modified Sports Lounge Psll./lamase re elhdns/e the exterior connection Iran the upper to the loner patio i Ncre.nd M. site or the southern/upper palls Vee Dumped Out Cont rPortion of Casne Sma0V's Patio 1/•-10' SnIrte niemfed Doors Per Pens11 L Arnss001ty Rosier Exhibit "CL' Shifted Precast Panel sr Shifted West Wall 66" South Moellled Eat Cnflg1r.11n from Mph MIN Are0 80 the Mph lints Smoking Polo Shifted Moll sr Norlh- SMIted Precast Panel e7.3• 4.4 v •• 1r J 0 •t O•• O O Ota 0 c, FINAL PUD SUBMITTAL a.H ' EXTERIOR BUILDING COMPARISON I I EXHIBIT 03/26/10 VS. 09/14/10 a ' DES PLAINES CASINO 3000 S. DES RRAINES EVER ROAD, DES PLAINES, RLWOIS HAEGER ENGINEERING consulting engineers • land surveyor 110014.0400eveRscal. Sdasaep,t60173 • I.k047.391.6660 haS47394.66W0 Mx&Prd tad 0.4, fimlllmem N• 104001152 wralownogromicern NORTH 0 60 Scale. 1• m 60 CIIY OF IO(T 754 k 04 DES PLAINES ILLINOIS 1)ate: From: Consent Agenda Item #26 & 26a City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 tilEM(RANI)UM October 26, 2010 Ref #: 10-232 Jason Slowinski, Acting City ► a ager .Ion Diddles, P.1 ., Assist nt Dircc )r of Public Works and 1?ngincering Cc: Timothy P. Oakley, P.E., ('HM, Director of Public Works and Engineering' V Subject: Illinois Department of Commerce and 11,conomic Opportunity Grant Agreement Issue: The City of Des Plaines has applied for and will receive a $250,000.00 Illinois Department of Commerce and Economic Opportunity (1)C11,O) grant appropriation for the installation of traffic signals at the intersection of Lee Street and Perry Street. The project consists of the installation of traffic signals, lane widening and lighting improvements to the intersection. Design of the improvements has been completed. Analysis: The City must enter into the attached Grant Agreement with the DCEO in order to be eligible for the $250,000 grant, which is 100% state funded with no local match requirement. The total cost of the project is approximately $800,000. The balance of the funding will come from a federal Surface Transportation Program (70% federal / 30% local cost sharing) grant in the amount of $575,000. The DCI;() grant of $250,000 will serve as our local cost share for the STP grant. The City will assume maintenance of the improvements when completed. Construction is expected to begin in the spring. Recommendation: Staff recommends approval of the Grant Agreement with the State of Illinois, Department of Commerce and Economic Opportunity in the amount of $250,000. AJD/dls Attachments Grant Agreement Resolution h:\engineering\conespondence\city council meeting\2010\11-15-10\dceo grant -lee & perry\dceo grant -lee & perry memo.docx .,' Illinois Department of Commerce & Economic Opportunity DCED Pat Quinn, Governor • Warren Ribley, Director October 22, 2010 Honorable Martin J. Moylan Mayor City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016-4498 Dear Mayor Moylan: Enclosed please find Grant Agreement Number 10-203707 (the Agreement) between your organization ("Grantee") and the Illinois Department of Commerce and Economic Opportunity ("Department). Please review the Agreement carefully to ensure that your entity's rights and responsibilities are clearly understood. You are encouraged to have the Agreement reviewed by an attorney. In particular, please note the following: Beginning Date (page 2 of the Agreement packet). Reimbursement of costs incurred prior to the beginning date as specified in the Notice of Grant Award will be allowed only if specifically provided for in the Part II, Scope of Work, as approved by the Department. If not clearly identified in Part II, Scope of Work, any costs incurred prior to this Agreement will be disallowed End Date (page 2 of the Agreement packet). The Project activities must be completed by the stated end date. Modifications for date extensions must be approved in writing by the Department and processed prior to the stated end date. Part III — Grant Fund Control Requirements. Your entity is expected to be thoroughly familiar with the provisions of Part III, including any requirements regarding audits, the submittal of reports, etc. Part IV — Terms and Conditions. Your entity is expected to be thoroughly familiar with the provisions of Part IV, including requirements regarding external sign -offs, the deposit of grant funds and interest earned, etc. If the terms of the Agreement are acceptable, please complete the following steps in order to properly execute the Agreement: • verify your entity's correct federal taxpayer identification number (FEIN) on page 2; • have the authorized official of your entity execute page 3 of the Agreement via signature; • make any necessary corrections to your entity's address & phone number on page 3; and • fill in the name & title, as well as the phone number for any designated administrator, if any, at the top of page 4; • please review Part VI, Section 6.6 (Drugfree Workplace Act) carefully and mark the statement with an "X" as it relates to your entity. www.ildceo.net 500 East Monroe Springfield, Illinois 62101-1615 211/182-7500 • TDO: 800/185.6055 lames R. Thompson Corder 100 Wesl Randolph Sheet, Suile 3-400 Chicago, Illinois 606013219 312/814-7179.100:800/785.6055 2309 Wes! Main, Suile 118 Marion, 0finols 62959.1180 618/997-4394.10D:800/1856055 Printed oe Recycled and Recyclable Paper Your entity's ability to incur costs against the Grant as of the beginning date set forth in the Notice of Grant Award is contingent upon your entity's acceptance of the terms and conditions as set forth in the attached Agreement. The Department may elect not to execute the Agreement if any of the terms are changed without the Department's prior approval, and the Grantee will be responsible for any costs already incurred. The Department may also elect not to execute the Grant Agreement if it determines that it is not in the best interest of the State of Illinois to do so. Written notification of such a determination and the basis therefore will be provided to the addressee of this letter in such event. IMPORTANT INSTRUCTIONS: Please return ONLY the signed page 3 of the Agreement and the first page of Part VI (containing Section 6.6 - Drugfree Workplace Act), as well as the signed page 4 if naming anyone else as Authorized Designee(s), to your DCEO Contact indicated within Part IV, Section 4.15 of the Agreement. Please direct any questions concerning the Agreement to the individual identified in that Section. ADDITIONALLY, the forms and specific instructions to be utilized in preparing reports referenced by Part III, Section 3.2 of the Agreement, and identified in the separate Reporting Schedule within an eventual Welcome Package you will receive along with the executed Grant Agreement, will be provided to your organization as soon as possible. Reports will not be accepted unless these forms are used. ***IMPORTANT: IF YOUR ORGANIZATION HAS RECEIVED PRIOR DCEO GRANTS AND ALL REQUIRED REPORTS, AND/OR OTHER OBLIGATIONS, HAVE NOT BEEN SUBMITTED AND APPROVED BY THE DEPARTMENT, THERE MAY BE A DELAY IN THE RELEASE OF FUNDS FOR THIS GRANT. You will be provided with a fully executed copy of the Agreement after it has been signed by the Department's Director. Sincerely, James Reed DCEO Grant Manager Enclosure(s) ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY Grant Management Program 01 Grant No. 10-203707 for the City of Des Plaines Illinois Department of Commerce and Economic Opportunity 500 E. Monroe St. Springfield, IL 62701 Page 1 Grant Number 10-203707 STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY Notice of Grant Award No. 10-203707 Phis Grant Agreement (hereinafter referred to as the "Agreement") is entered into between the Illinois Department of Commerce and Economic Opportunity (hereinafter referred to as the "Department" or "DCEO") and City of Des Plaines (hereinafter referred to as the "Grantee"). Subject to terms and conditions of this Agreement, the Department agrees to provide a Grant in an amount not to exceed $250,000.00 to the Grantee. Subject to the execution of this Agreement by both parties, the Grantee is hereby authorized to incur costs against this Agreement from the beginning date of 04/01/2010 through the ending date of 03/31/2012, unless otherwise established within Part 11 Scope of Work. The Grantee hereby agrees to use the Grant Funds provided under the Agreement for the purposes set forth herein and agrees to comply with all terms of this Agreement. This Agreement includes the following sections, all of which are incorporated into and made part of this Agreement: Parts: I. Budget I1. Scope of Work I11 Grant Fund Control Requirements IV. Terms and Conditions V. General Provisions VI. Certific: tions This grant is state funded. l Inder penalties of perjury, the undersigned certifies that the name, taxpayer in(rmation number and legal status listed below are correct. Name: City of Des Plaines Taxpayer Identification Number: SSN/FEIN: 366005849 Page 2 Grant Number 10-203707 Legal Status: Individual ((11 ) Sole Proprietor (02) Partnership/Legal Corporation (03) Corporation (04) Not For Profit Corporation (04) Medical Corporation (06) X Governmental (08) GRANTEE: City of Des Plaines Estate or !rust (10) Pharmacy-Noncoporate (1 1) Nonresident Alien (13) Pharmacy/Funeral I Tome/Cemetery Corp (15) Tax Exempt (16) Limited Liability Company (select applicable tax classification) C - Corporation P - Partnership Grantee's execution of this Agreement shall serve as its certification under oath that Grantee has read, understands and agrees to all provisions of this Agreement and that the information contained in the Agreement is true and correct to the best of his/her knowledge, information and belief and that the Grantee shall be bound by the same. Grantee acknowledges that the individual executing this Agreement is authorized to act on the Grantee's behalf. Grantee further acknowledges that the award of Grant Funds under this Agreement is conditioned upon the above certification. By: (Authorized Signator) Date Martin J Moylan, Mayor Name and Title STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPOR I'�JNITY By: Warren Ribley, Director Date Grantee Address: Please indicate any address changes below 1420 MINER ST Des Plaines, IL 60016-4484 In processing this grant and related documentation, the Department will only accept materials signed by the Authorized Signatory or Designee of this Agreement, as designated or prescribed herein. If the Authorized Signatory chooses to assign a designee to sign or submit materials required by this Agreement to the Department, the Authorized Signatory must either send written notice to the Department indicating the name of the designee or provide notice as set forth immediately following this paragraph. Without such notice, the Department will reject any materials signed or submitted on the Grantee's behalf by anyone other than the Authorized Signatory. The Authorized Signatory must approve each Authorized Designee separately by signing as indicated below. If an Authorized Designee(s) appears below, please verify the information and indicate any changes as necessary. Page 3 Grant Number 10-203707 the following are designated as Authorized Designce(s) for the Grantee: Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Jason-gajer. Slo wins%.i City Manager, A c -in' 847-391-5339 JsIv,jr..& a cies pIA; ne-5_0e Authorized Signatory Approval: Jon Duddles Assistant Director of Engineering 847-391-5390 Authorized Signatory Approval: Timothy Oakley Director of Engineering 847-391-5390 Authorized Signatory Approval: Authorized Signatory Approval: Page 4 Grant Number 10-203707 PART I BUDGET Cost Category Description Cost Cat DCEO Budget Amount Variance % Variance Limit _ DESIGN/ENGINEERING 1205 15,000.00 10.00 0.00 WIRING/ELECTRICAL 1215 75,000.00 10.00 0.00 EQUIPMENT/MATERIAL/LABOR 1217 50,000.00 10.00 0.00 PAVING/CONCRETE/MASONRY 1219 50,000.00 10.00 0.00 CONSTRUCTION MGMT & OVERSIGHT 1221 15,000.00 10.00 0.00 EXCAVATION/SITE PREP/DEMO 1225 25,000.00 10.00 0.00 PLUMBING 1229 10,000.00 10.00 0.00 CONTINGENCY 1235 10,000.00 10.00 0.00 Total $250,000.00 BUDGET LINE ITEM DEFINITIONS The definitions listed below will help to identify allowable costs for each of the budgeted lines in this Agreement. Any costs not specifically named below should be verified to be allowable by the DCEO grant manager prior to incurring the cost. DESIGN/ENGINEERING WIRING/ELECTRICAL costs associated with creation of the project's architectural drawings; engineering studies and/or fees; etc., including costs of plans & specs and/or printing costs i f specifically identified as such within the Part 11 Scope of Work. purchase of materials necessary for completion of the project scope such as: electrical wiring; conduit; outlets; switches; etc. including associated labor/installation costs, as identified within the Part 11 Scope of Work. EQUIPMENT/MATERIAL/LABOR purchase of materials and/or purchase/lease of equipment, to use or install for the project, such as: steel; drywall; lumber; wiring; doors; windows; roofing; rock; etc. including labor/installation costs, as identified within Part II Scope of Work. PAVING/CONCRETE/MASONRY purchase of materials necessary for completion of the project scope such as bituminous pavement; concrete; rock; bricks; blocks; mortar; tuckpointing; etc. including associated labor/installation costs, as identified within the Part II Scope of Work. CONSTRUCTION MGMT & costs associated with managing the construction activities and/or OVERSIGHT overseeing all aspects of the construction project, either by contractor personnel or Grantee personnel, but limited to verifiable time working on this project. EXCAVATION/SITE PREP/DEMO costs associated with demolition of existing structures on the project site and/or preparation of the project site including excavation, etc. ahead of actual new construction/renovation activities. PLUMBING purchase of materials necessary for completion of the project scope such Page 5 Grant Number 10-203707 as: internal or external pipes for water, gas, and/or sewage; fixtures; etc. including associated labor installation costs, as identified within the Part II Scope of Work. CONTINGENCY coverage of potential cost overruns in any of the other utilized Grant Budget Zinc items. Pass -Through Entity or Subgrantor Responsibilities. If Grantee provides any portion of this funding to another entity through a grant agreement or contract, Grantee is considered to be a pass-through entity or subgrantor. Per Section 5.10(M) of the Agreement, Grantee must obtain written approval before it provides any portion of this funding to another entity through a grant agreement or contract. If the Department provides written approval, the Grantee must adhere to the following for any awards or contracts entered into using the Grant Funds listed above: (1) Ensure that all subgrant or contractual awards of Grant Funds are made in conformance with the terms of this Agreement specifically including, but not limited to, Sections 3.4 and 3.6 of this Agreement; and (2) Ensure subgrantees are aware of the terms and conditions of this grant and abide by them. Page 6 Grant Number 10-203707 PART II SCOPE OF WORK In consideration for the Grant Funds to be provided by the Department, the Grantee agrees to perform the Project described in Part II (Scope of Work) hereof, in accordance with the provisions of Part 1 (Budget) hereof. Section 1. Public Benefit The Grantee is a municipality in northern Cook County. The Grantee provides and maintains public works infrastructure within its corporate boundaries. The Grantee will use the Grant funds for costs associated with the installation of traffic signals at the intersection of Lee Street and Perry Street in the City of Des Plaines, Illinois. Installation of traffic signals will also require some lane widening and lighting improvements to the intersection. This project will benefit the public by providing a traffic signal to allow for easier traffic circulation as well as improved pedestrian safety. This intersection is also a designated school crossing. Section 2. Grant Tasks 2.1 'l'he Grantee shall use Grant funds as detailed in Part 1, BUDGET. Expenditure of Grant funds will comply with applicable bond guidelines. 2.2 The Grantee shall utilize property acquired, constructed or improved with funds provided under this Agreement solely to provide the programs and services specified in Section 1, above, for at least the term of the Grant Agreement. Any salt, transfer, assignment or other conveyance of property acquired. constructed or improved shall provide that the property must continue to be used to accomplish or facilitate the public purpose described in Section 1, above. 2.3 The Grantee agrees to comply with the following: (a) The Grantee shall utilize grant funds in accordance with Part I (Budget) to complete the activities/performance described in Section 1, above. The Grantee shall provide any additional funds, or secure commitments therefore, which are necessary to complete the specified activities/performance during the grant term set forth in the Notice of Grant Award. (b) The Grantee shall execute all agreements necessary to complete the activities/performance described in Section 1, above, including, but not limited to, purchase/sales contracts for real and/or personal property, leases, easements, loans, financing agreements, grant agreements, operating agreements, etc., during the grant term specified in the Notice of Grant Award. (c) The Grantee shall obtain all authorization necessary to complete the activities/performance described in Section 1, above, including, but not limited to, municipal ordinances, permits, variances, other approvals, etc., during the grant term specified in the Notice of Grant Award. (d) The Grantee shall notify the Departmental grant manager in writing no later than 10 days after it becomes aware of any events/circumstances that will result in substantial delays or may substantially impair the Grantee's ability to complete the activities/performance described in Section 1, above, during the grant term specified in the Notice of Grant Award. (e) The Grantee shall provide to the Department additional information relative to its compliance with the provisions set forth in subsections (a) through (d), above, pursuant to Part III, Section 3.2C, "Additional Information." Page 7 Grant Number 10-203707 ( I) In addition to the requirements of Part III. Section 3.7, the Grantee shall maintain in its file, and make available to the Department upon request therefore, copies of documentation, correspondence, agreements, etc., evidencing compliance with the requirements of subsections (a) through (d), above. 2.4 Any equipment purchased with Grant Iimds provided hereunder shall only be used for the purposes set forth above for the term oldie grant. Page 8 Grant Number 10-203707 PART I11 GRANT FUND CONTROL REQUIREMENTS 3.1 AUDITS A. Provide Copy of anv Audits Performed If the Grantee is required to obtain an audit by entities other than the Department, the Grantee must provide the Department with a copy of the audit report, applicable management letters (SAS 115), and applicable SAS 114 letters (Auditor's Communication With Those Charged With Governance) within thirty (30) days of the Grantee's receipt of such audit report, but in no event later than nine (9) months following the end of the period for which the audit was performed. B. Discretionary Audit The Department may, at any time, and at its discretion, request a Grant -Specific Audit or other audit, Management Letters (SAS 115) and SAS 114 Letters (Auditor's Communication With Those Charged With Governance) to be delivered within thirty (30) days of the Grantee's receipt of such audit report, but in no event later than nine (9) months following the end of the period for which the audit was performed. C. Grant -Specific Audit If the Grantee submits a Grant -Specific Audit either by requirement of the Department or in place of a Standard Audit, the Grant -Specific Audit must meet the following requirements: The audit must be completed at the end of the grant and cover the entire grant period. The audit must include a Revenue (Receipt) and Expenditure Statement, which verifies budget amounts with actual amounts for this grant. The audit must also include a compliance component which covers, at a minimum, the following items: • Confirmation that the Grantee completed the activities described in the Scope of Work (Part 11) within the grant term; • Confirmation that the Grantee obtained prior written approvals from the Department for material changes from the performance of the activities described in the Scope of Work (Part 11); • Confirmation that the Grantee expended grant funds within the grant period; • Confirmation that the Grantee adhered to the grant budget (Parti) or, if not variances must be identified; • Confirmation that the Grantee obtained prior written approvals from the Department for any material variances in its expenditure of grant funds; • Confirmation that the Grantee adequately accounted for the receipts and expenditures of grant funds; • Confirmation, if applicable, that the Grantee returned grant funds and interest to the Department in accordance with the provisions of the Grant Agreement and • Confirmation that the amounts reported in the Grantee's Final Financial Status Report are traceable to its general ledger and accounting records. D. Audit Performance All Audits shall be performed by an independent certified public accountant or accounting firm licensed by the appropriate licensing body in accordance with applicable auditing standards. E. Audit Submission The Grantee shall electronically send all audit reports and related deliverables to the Department at the following address: externalauditunit®illinois.gov Page 9 Grant Number 10-203707 If the Grantee is unable to submit the aforementioned documents to the Department electronically, the information shall be sent to the Department at the follms ing address: Illinois Department of Commerce and Economic Opportunity Office of Accountability External Audit Section 500 East Monroe Street Springfield, IL 62701 3.2 REPORTING REOUIREMENTS In addition to any other documents specified in this Agreement, the Grantee must submit the following reports and information in accordance with the provisions hereof. A. Expenditures and Project Activity Prior to Grant Execution If the Agreement is executed more than thirty (30) days after the beginning date of the grant term provided in the Notice of Grant Award, the Grantee must submit a Financial Status Report and a Project Status Report, in a format provided by the Department, accounting for expenditures and project activity incurred from the beginning of the grant term up to the end of the month preceding the date of the Department's execution. If these Reports are required, the Department will not disburse any Grant Funds until the report is submitted to and approved by the Department. B. Final Financial Status Report The Final Financial Status Report described in Section 5.3 hereof is due within 45 days following the end date stated in the Notice of Grant Award. The Grantee should refer to the Welcome Package and the Reports Deliverable Schedule for the specific reporting requirements and due dates. Grantee must submit the report in the format provided by the Department. This report must summarize expenditure of the Grant Funds and activities completed during the grant term. The Grantee's failure to comply with the Close-out requirements set forth herein and in Section 5.3 will be considered a material breach of the performance required by this Agreement and may be the basis to initiate proceedings to recover all Grant Funds disbursed to the Grantee. Grantee's failure to comply with this Section shall be considered prima facie evidence of default, and may be admitted as such, without further proof, into evidence before the Department or in any other legal proceeding. C. Additional Information Upon request by the Department, the Grantee must, within the time directed by the Department, submit additional written reports regarding the Project, including, but not limited to, materials sufficient to document information provided by the Grantee. D. Submittal of Reports Submittal of all reports and documentation required under this Agreement should be submitted to the individual as directed by the Department. Grants in excess of $25,000 require, at a minimum, the filing of quarterly reports describing the progress of the program, project, or use and the expenditure of the grant funds related thereto. E. Failure to Submit Reports In the event Grantee fails to timely submit any reports required under this Agreement, the Department inay withhold or suspend the distribution of Grant Funds until said reports are filed and approved by the Department. 3.3 WELCOME PACKAGE Upon execution of this Grant Agreement, the Grantee will receive a Welcome Package detailing reporting requirements and procedures relating to the Grant. The Grantee is obligated to comply with those requirements and any revisions thereto in accordance with Section 3.2(B) of this Grant Agreement. 3.4 FISCAL RECORDING REOUIREMENTS The Grantee's financial management system shall be structured to provide for accurate, current, and complete disclosure of the financial results of the Project funded under this grant program. The Grantee is Page 10 Grant Number 10-203707 accountable for all Grant Funds received under this Grant, including those expended for subgrantees. The Grantee shall maintain effective control and accountability over all Grant Funds, equipment, property, and other assets under the grant as required by the Department. The Grantee shall keep records sufficient to permit the tracing of Grant Funds to a level of expenditure adequate to insure that Grant Funds have not been inappropriately expended, and must have internal controls consistent with generally accepted accounting practices adopted by the American Institute of Certified Public Accountants. 3.5 DUE DILIGENCE IN EXPENDITURE OF FUNDS Grantee shall ensure that Grant Funds are expended in accordance with the following principles: (i) grant expenditures should be made in accordance with generally accepted sound, business practices, arms -length bargaining, applicable federal and state laws and regulations; (ii) grant expenditures should conform to the terms and conditions of this Agreement; (iii) grant expenditures should not exceed the amount that would be incurred by a prudent person under the circumstances prevailing at the time the decision is made to incur the costs; and (iv) grant accounting should be consistent with generally accepted accounting principles. 3.6 MONITORING The grant will be monitored for compliance in accordance with the terms and conditions of the Grant Agreement, together with appropriate programmatic rules, regulations, and/or guidelines that the Department promulgates or implements. The Grantee must permit any agent authorized by the Department, upon presentation of credentials, in accordance by all methods available by law, including full access to and the right to examine any document, papers and records either in hard copy or electronic, of the Grantee involving transactions relating to this grant. 3.7 RECORDS RETENTION The Grantee is accountable for all Grant Funds received under this Agreement and shall maintain, for a miniinum of four (4) years following the Department's final written approval of all required close-outs, unless the Department notifies the Grantee prior to the expiration of the four years that a longer period is required, adequate books, records, and supporting documents, including digital and electronic data, to verity the amount, recipients and uses of all disbursements of Grant Funds passing in conjunction with this Agreement. This Agreement and all books, records and supporting documents related hereto shall be available for inspection and audit by the Department, the Office of Inspector General, the Auditor General of the State of Illinois, the Illinois Attorney General, or any of their duly authorized representative(s), and the Grantee agrees to fully cooperate with any audit performed by the Auditor General or the Department. Grantee agrees to provide full access to all relevant materials and to provide copies of same upon request. Failure to maintain books, records and supporting documents required by this Agreement shall establish a presumption in favor of the Department for the recovery of any Grant Funds paid by the Department under this Agreement for which adequate books, records and supporting documentation are not available to support their purported disbursement or expenditure. If any of the services to be performed under this Agreement are subcontracted and/or if subgrants are issued/awarded for the expenditure of Grant Funds provided under this Agreement, the Grantee shall include in all such subcontracts and subgrants, a provision that the Department, the Office of Inspector General, and the Auditor General of the State of Illinois, or any of their duly authorized representatives, will have full access to and the right to examine any pertinent books, documents, papers and records of any such subcontractor or subgrantee involving transactions related to this Agreement for a period of four (4) years following the Department's final approval of all required close-outs (financial and/or programmatic), and any such subcontractor shall be governed by the same requirements to which the Grantee is subject under this Agreement. Page 11 Grant Number 10-203707 PART IV TERMS AND CONDITIONS 4.1 AUTHORITY: PURPOSE: REPRESENTATIONS AND WARRANTIES A. Authority The Department is authorized to make this grant pursuant to 20 ILCS 605/605-55 and/or 20 1LCS 605/605-30. The purpose of this authority is as follows: To make and enter into contracts, including grants, as authorized pursuant to appropriations by the General Assembly: and/or To use the State and federal programs, grants, and subsidies that are available to assist in the discharge of the provisions of the Civil Administrative Code of Illinois. B. Purpose; Representations and Warranties The sole purpose of this grant is to fund the Grantee's performance of the Project, described in Part 11 hereof, during the term of this grant. The Grantee represents and warrants that the grant proposal/application submitted by the Grantee is in all material respects true and accurate; that it is authorized to undertake the obligations set forth in.this Agreement and that it has obtained or will obtain and maintain all permits, licenses or other governmental approvals necessary to perform the Project described in Part II. 4.2 PROJECT SCHEDULE; EXTENSIONS A. Project Schedule The Grantee must complete the Scope of Work within the grant term. The Department may require the submission of deliverables. Deliverables must be provided as directed by the Department. For purposes of this Agreement, the Grant Period Begin Date shall be the Project Commencement Date and the Grant Period End Datc shall be the Project Completion Date unless these dates are clearly identified as distinctly different in the Part II Scope of Work. B. Extensions Extensions of the grant term will be granted only for good cause. Grantees requiring an extension of the grant term should submit a written request to the Program Manager prior to the grant expiration date stating the reason for the extension. All extensions must comply with requirements of Section 5.7. Grantee's failure to adhere to the schedule set forth in Part 11 may be grounds for suspension or termination of this Agreement pursuant to Section 5.5 herein. Further, failure by the Grantee to comply with the terms and conditions outlined in Part II, or with any additional terms and conditions within the Agreement, may result in the Grantee being deemed ineligible by the Department for future funding. 4.3 PAYMENT AND EXPENDITURE OF GRANT FUNDS A. Expenditure of Funds: Right to Refund Payment of the grant amount specified in the Notice of Grant Award shall be made to the Grantee as specified herein. Grant Funds provided under this Agreement must be expended only to perform the tasks set forth in the Scope of Work attached as Part II of this Agreement. In addition to reasons set forth in other sections of this Agreement, the Department will require a refund from Grantee if (i) the total grant expenditures are less than the amount vouchered to the Grantee from the Department pursuant to the Notice of Grant Award; or (ii) Grant Funds have not been expended or legally obligated within the grant term in accordance with Parts I and Part II hereof. If the Department requires a refund under either of the above circumstances, the Grant Funds must be returned to the Department within forty-five (45) days of the end of the grant term or the otherwise effective Grant Agreement termination date. B. Payment Provisions; Prior Incurred Costs Page 12 Grant Number 10-203707 25°o Partial Advance Remainder Reimbursement Upon execution of this Agreement, the Department shall authorize an initial disbursement in the amount of twenty-five percent (25°o) of the total grant award. Future payments to the Grantee are subject to the Grantee's submission and certification of eligible costs incurred and any documentation as required by the Department. Payment shall be initiated upon the Department's approval of eligible costs and cash amount requested for reimbursement of those costs. Prior Incurred Costs Reimbursement of costs incurred prior to the beginning date as specified in the Notice of Grant Award will be allowed only if specifically provided for in the Part 11, Scope of Work, as approved by the Department. If not clearly indentified in Part II, Scope of Work, any costs incurred prior to this Agreement will be disallowed. 4.4 GRANT SPECIFIC TERMS/CONDITIONS A. Projects Requiring External Sign -offs (1) Pursuant to applicable statutc(s), this grant requires sign -off by the following State agency(ies). The status of the sign -off is indicated as of the date the grant is sent to the Grantee for execution: AGENCY Illinois Historic Preservation Agency Illinois Dept. of Agriculture X Illinois Dept. of Natural Resources NONE APPLICABLE SIGN -OFF SIGN -OFF RECEIVED OUTSTANDING X While any external sign -off is outstanding. the provisions of Item 3) immediately below apply with respect to the disbursement of funds under this grant. NOTE: The fact that a sign -off has been received in 110 way relieves the Grantee of its obligation to comply with any conditions or requirements conveyed by the applicable agency(ies) in conjunction with the issuance of the sign -off for the project funded under this Agreement. (2) For projects subject to review by the Illinois Environmental Protection Agency, the Grantee must, prior to construction, obtain a construction permit or "authorization to construct" from the IEPA pursuant to the provisions of the Environmental Protection Act, 415 ILCS 5/1 et seq. (3) External Sign -Off Provisions : a) The Project described in Part II and funded under this Grant Agreement, is subject to review by the external agency(ies) indicated in Item 1) immediately above. Grantee must comply with requirements established by said agency(ies) relative to their respective reviews. Any requirements communicated to the Department shall be incorporated into this Agreement as follows: (i) as an attachment to this Agreement (immediately following this Part IV) at the time of grant execution; or (ii) if received from the applicable agency(ies) subsequent to execution, as an addendum to this Agreement. The Grantee is contractually obligated to comply with such requirements. b) Grantee is responsible for coordinating directly with the applicable external agency(ies) relative to said reviews. Except as specifically provided below, the Department's obligation Page 13 Grant Number 10-203707 to disburse funds under this Grant Agreement is contingent upon notification by the applicable agency(ies) that all requirements applicable to the Project have been satisfied. I'pon receipt of said notification, disbursement of the grant funds shall be authorized in accordance with the provisions of Section 4.3B hereof. c) Prior to notification of compliance by the applicable external agency(ics), the Grantee may request disbursement of funds only for the following purposes: administrative, contractual, legal, engineering, or architectural costs incurred which are necessary to allow for compliance by the Grantee of requirements established by the external agency(ies). FUNDS WILL NOT BE DISBURSED FOR LAND ACQUISITION OR ANY TYPE OF CONSTRUCTION OR OTHER ACTIVITY WHICH PHYSICALLY IMPACTS THE PROJECT SITE PRIOR TO RECEIPT BY THE DEPARTMENT OF THE REQUIRED NOTIFICATION FROM ALL APPLICABLE AGENCIES. B. If external sign -offs are indicated in this Section 4.4 disbursement of grant funds (whether advance or scheduled) are subject to the restrictions set forth by the External Sign -Off Provisions of this Section 4.4. Upon receipt of all required sign -offs, the Department's Accounting Division will be notified to disburse grant funds in accordance with the disbursement method indicated herein. C. Interest on Grant Funds Notwithstanding Section 4.6 or any other provision in this Agreement, the Grantee may be allowed to retain interest earned on grant funds awarded tinder this Agreement, provided that: (1) All interest earned must be expended prior to grant funds. All reporting documents should reflect the full expenditure of any interest earned. Any grant funds or earned interest unspent above the total cost of the project as detailed in Parts 1 and 11 must be returned as grant funds to the Department as described in Part 5.3 herein; and (2) Interest may only be expended for activities which are identified in Parts 1 and II hereof; and (3) All interest earned must he accounted for and reported to the Department in the Grange Final Financial Status Report described in Section 5.3 herein. Retained interest must be kept in accordance with Section 4.5 of the Grant Agreement. 4.5 DEPOSIT OF GRANT FUNDS Grant Funds paid in advance of realized costs must be kept in an interest bearing account and maintained therein until used in accordance with the terms and conditions of this Agreement. The Department may waive this requirement upon a written request from the Grantee; however written Departmental approval must be received before any Grant Funds are kept in a non-interest bearing account. Grantee will be responsible for the payment of interest to the Department at a rate equal to twelve percent (12%) per annum on any of the Grant Funds kept in a non-interest bearing account without prior Departmental written approval. Any interest earned on these Grant Funds must be accounted for as provided in Section 4.6 of this Agreement. Exceptions to Section 4.5 are not permissible without prior written approval by the Department. Grant Funds paid in reimbursement of previously paid costs may be kept in a non-interest bearing account at the Grantee's discretion. 4.6 RETURN OF INTEREST ON GRANT FUNDS Page 14 Grant Number 10-203707 This Agreement does not allow for the retention of interest by the Grantee. Any interest earned on Grant Funds provided under this Agreement must be accounted for in the Final Financial Status Report described in Section 5.3 herein, and returned as interest to the Department in accordance with the directions provided by the Department. 4.7 INTENTIONALLY LEFT BLANK 4.8 SUPPORT Grantee, through its agents, employees and contractors, will provide all equipment, supplies, services and other items of support which are necessary for the effective performance of the Project, unless the Agreement specifically sets forth items of support to be provided by the Department. 4.9 OWNERSHIP, USE AND MAINTENANCE OF PERSONAL PROPERTY A. Ownership Subject to the provisions of this Section 4.9, and the remedies available to the Department as set forth in Section 4.11 below, equipment and material authorized to be purchased with Grant Funds becomes the property of the Grantee. Grantee will maintain an inventory or property control record for all equipment and material purchased with Grant Funds. B. Use: Maintenance; Insurance During the Grant term, the Grantee must: (1) use equipment and materials acquired with Grant Funds only for the approved Project purposes set forth in Part II; and (2) provide sufficient maintenance on the equipment and materials to permit achievement of the approved Project purposes and maintain, at its own expense, insurance coverage on all equipment and material purchased with Grant Funds, for its full insurable value, against loss, damage and other risks ordinarily insured against by owners or users of similar equipment and material in similar businesses. C. Prohibition Against Disposition/Encumbrance The Grantee is prohibited from, and may not sell, transfer, encumber (other than original financing) or otherwise dispose of said equipment or material during the grant term without pi iur written approval of the Department. 4.10 PUBLIC INFORMATION REOUIREMENTS For the duration of the Agreement, the Grantee will prominently acknowledge the participation of the Department in the Project in all press releases, publications and promotional materials presented to the media or otherwise dissemination published concerning the Project. The Grantee must provide the Department with copies of any proposed press releases, publications and promotional materials not less than ten (10) days before these materials are disseminated. Grantee will submit copies of any press releases, publications and promotional materials to the Department's Project Manager. The Grantee will provide adequate advance notice pursuant to Section 4.12 of promotional events such as open houses, dedications, or other planned publicity events; and will also coordinate in the planning of said events. Any materials or displays to be distributed in connection with the promotional event must be submitted to the Department in advance of publication or dissemination and must prominently acknowledge the Department's participation in the Project. 4.11 DEPARTMENT REMEDIES In addition to any remedies found elsewhere in this Agreement or at law, the Department may elect any of the following remedies in the event this Agreement is terminated pursuant to Section 5.5 herein. Grantee must comply with the Department's direction within 45 days following written notice or demand from the Department. Page 15 Grant Number 10-203707 A. The Department may direct the Grantee to refund all grant moneys disbursed to it under this Agreement; B. The Department may direct the Grantee to remit an amount equivalent to the "Net Salvage Value" of all equipment or materials purchased with Grant Funds provided under this Agreement. For purposes of this Agreement, "Net Salvage Value" is defined as the amount realized, or that the Parties agree is likely to be realized from, the sale of equipment or materials purchased with Grant Funds provided under this Agreement at its current fair market value, less selling expenses; C. The Department may direct the Grantee to transfer ownership of equipment or material purchased with Grant Funds provided under this Agreement to the Department or its designee. 4.12 NOTICES Notices and other communications provided for herein shall be given in writing by first class mail, by registered, or certified mail, return receipt requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e-mail, or by fax showing the date and time of successful receipt. Notices shall be sent to the respective party at the address set forth on the signature page hereto, or to such other authorized designees as the parties may designate in writing from time to time. Grantee is responsible for providing the Department with correct address and contact information for itself and its designees. Any notice to the Grantee shall be deemed to have been provided if sent to the address or contact information on the signature page or to the address of an authorized designee. Notice to the Department is deemed to have been provided at the time it is actually received. 4.13 COMPLAINT PROCESS In the event of a Grantee complaint, the Department's Administrative Hearing Rules shall govern and said rules can be found at Title 56 Illinois Administrative Code, Section 2605. 4.14 GRANT FUNDS RECOVERY ACT (30 ILCS 705/1, ET SEQ.) This Agreement is subject to all applicable provisions of the Illinois Grant Funds Recovery Act, including the requirement that any Grant Funds not expended or legally obligated at the expiration or termination of the Grant term must be returned to the Department within 45 days following said expiration or termination. Notwithstanding any provision specified elsewhere in this Agreement regarding the treatment of interest earned on the Grant Funds. any interest earned on Grant Funds that is not expended or legally obligated during the Grant term must also be returned to the Department within 45 days following the expiration or termination of this Agreement. 4.15 GRANT PROJECT MANAGEMENT All necessary and ordinary communications, submittals, approvals, requests and notices related to the Project shall be submitted to: James Reed Illinois Department of Commerce and Economic Opportunity 500 E. Monroe St. Springfield, IL 62701 Page 16 Grant Number 10-203707 PART V GENERAL PROVISIONS 5.1 GRANTEE REPRESENTATIONS AND WARRANTIES; GRANTEE GENERAL COVENANTS A. Grantee Representations and Warranties In connection with the execution and delivery of this Agreement, the Grantee makes the following representations and warranties to the Department: (1) That it has all requisite authority to carry on its business and to execute, deliver and consummate the transactions contemplated by this Agreement; (2) That its employees, agents and officials are competent to perform as required under this Agreement; That it is the real party in interest to this Agreement and is not acting for or on behalf of an undisclosed party; (4) That it has taken all necessary action under its governing documents to authorize the execution and performance of this Agreement under the terms and conditions stated herein; (5) That it has no public or private interest, direct or indirect, and shall not acquire, directly or indirectly any such interest which does or may conflict in any manner with the performance of the Grantee's services and obligations under this Agreement; (6) That no member of any governing body or any officer, agent or employee of the State, is employed by the Grantee or has a financial or economic interest directly in this Agreement, or any compensation to be paid hereunder except as may be permitted applicable statute, regulation or ordinance; (3) (7) That there is no action, suit or proceeding at law or in equity pending, nor to the best of Grantee's knowledge, threatened, against or affecting the Grantee, before any court or before any governmental or administrative agency, which will have a material adverse effect on the performance required by this Agreement; (8) That to the best of the Grantee's knowledge and belief, the Grantee, its principals and key project personnel: (a) Are not presently declared ineligible or voluntarily excluded from contracting with any Federal or State department or agency; (b) Have not within a three-year period preceding this Agreement been convicted of any felony; been convicted of a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; had a civil judgment rendered against them for commission of fraud; been found in violation of Federal or State antitrust statutes; or been convicted of embezzlement, theft, larceny, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; and (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in sub- paragraph (b) of this certification. Any request for an exception to the provisions of this paragraph must be made in writing, listing the name of the individual, home address, type of conviction and date of conviction. Page 17 Grant Number 10-203707 (9) That this Agreement has been duly executed and delivered on behalf of the Grantee and constitutes a legal, valid and binding obligation of the Grantee. enforceable in accordance with its terms, except to the extent that enforcement orally such terms may be limited by (a) Applicable bankruptcy, reorganization, debt arrangement, insolvency or other similar laws generally affecting creditors' rights; or (b) Judicial public policy limitations upon the enforcement of certain remedies including those which a court of equity may in its discretion decline to enforce; and performance required under this Agreement; and (I0)Grantee certifies that it is not currently operating under or subject to any cease and desist order, or subject to any informal or formal regulatory action, and, to the best of Grantee's knowledge, that it is not currently the subject of any investigation by any state or federal regulatory, law enforcement or legal authority. Should it become the subject of an investigation by any state or federal regulatory, law enforcement or legal authority, Grantee shall promptly notify the Department of any such investigation. Grantee acknowledges that should it later be subject to a cease and desist order, Memorandum of Understanding, or found in violation pursuant to any regulatory action or any court action or proceeding before any administrative agency, that the Department is authorized to declare Grantee in default of this Agreement and suspend or terminate the Agreement pursuant to Section 5.5. B. General Covenants In connection with the execution and delivery of this Agreement, the Grantee makes the following covenants to the Department, which are in addition to any specific covenants contained in this Agreement: (I) That it will use Grant Funds only for the purposes set forth in the Budget and Scope of Work, Paris 1 and 11, respectively, of this Agreement; (2) That all warranties and representations made by the Grantee in this Agreement shall be true, accurate and complete for the term of the Agreement; (3) That it shall be subject to, obey, and adhere to any and all federal, state and local laws, statutes, ordinances, rules, regulations and executive orders as are now or may be in effect during the term of this Agreement which may be applicable to the Grantee; (4) That it shall remain solvent and able to pay its debts as they mature. In the event of bankruptcy filing by the Grantee, voluntary or involuntary, the Department may. decline to make any further payment, which may otherwise be required under this Agreement; That it shall immediately notify the Department of any and all events or actions that may materially adversely affect its ability to carry on its operations or perform any or all of its obligations under this Agreement; and (6) That it shall not enter into any other agreement or transaction that would conflict with the performance of its duties hereunder. (5) 5.2 APPROPRIATION; NONAPPROPRIATION/INSUFFICIENT APPROPRIATION; REDUCED FUNDING SOURCES/REVENUES A. Appropriation The Grantee is hereby given actual knowledge that pursuant to the State Finance Act, 30 ILCS 105/30, payments under this grant are contingent upon the existence of a valid appropriation therefore and that no officer shall contract any indebtedness on behalf of the State, or assume to bind the State in an amount in excess of the money appropriated, unless expressly authorized by law. Page 18 Grant Number 10-203707 B. Non-appropriation/Insufficient Appropriation Payments pursuant to this Agreement are subject to the availability of applicable federal and/or state funding from the Department and their appropriation and authorized expenditures under State law. The Department shall use its best efforts to secure sufficient appropriations to fund this Agreement. However, the Department's obligations hereunder shall cease immediately, without penalty or further payment being required, if the Illinois General Assembly or federal funding source fails to make an appropriation sufficient to pay such obligation. The Department, at its sole discretion, shall determine whether amounts appropriated are sufficient to continue its obligations under this Agreement. Termination resulting from non -appropriation or insufficient appropriation shall be in accordance with Section 5.5(A)(1) hereof. Any grant is void by operation of law if the Department fails to obtain the requisite appropriation to pay the grant in any year in which this Agreement is in effect. C. Reduced Funding Sources/Revenues The Department reserves the right to reduce the amount to be paid to Grantee under this Agreement if the Department determines that it is in the best interest of the State of Illinois to reduce its obligation under this Agreement as a result of the occurrence of any of the following events during the term of the Agreement: ( I ) Receipts from revenues which provide the funding for this Agreement either fall significantly short of anticipated levels, or significantly decrease, or (2) Other sources (external grants, contracts, awards, etc.) providing funds for this Agreement are decreased or withdrawn. If such an event occurs, the Department will notify the Grantee as soon as possible. If the Department and Grantee are able to agree on a reduced compensation amount and a corresponding reduced scope of services, the parties shall execute a grant modification so stating. If the Department and Grantee are unable to agree on the reduced compensation and reduced scope of services, the Department shall terminate the Grant in accordance with the provisions of Section 5.5(A)(2) herein. 5.3 GRANT CLOSE-OUT A. Final Financial Status Report In addition to any other reporting requirements specified in this Agreement, the Grantee shall complete and submit a Final Financial Status Report on forms provided by the Department, within forty-five (45) days of the earlier of the Grant Period end date or the effective date of termination of this Agreement. The Grantee should refer to the Welcome Package and the Reports Deliverable Schedule for the specific reporting requirements and due dates. The Grantee must report on the expenditure of Grant Funds provided by the State, and if applicable, the Grantee's required matching funds. The Grantee is responsible for taking the necessary steps to correct any deficiencies disclosed by such Final Financial Status Report, including such action as the Department, based on its review of the report, may direct. B. Grant Refunds In accordance with the Illinois Grant Funds Recovery Act, 30 ILCS 705/1, et seq., the Grantee must, within forty-five (45) days of the earlier of the Grant Period end date or the effective date of termination of this Agreement, refund to the Department, any balance of Grant Funds not spent or not obligated as of said date. 5.4 DEFAULT AND REMEDIES The occurrence of any of the following events, during the grant term, shall constitute a default: A. Grantee shall fail to observe or perform any covenant or agreement contained in this Agreement, including the Exhibits hereto; B. Any representation, warranty, certificate or statement made by the Grantee in this Agreement, including the Exhibits hereto, or in any certificate, report, financial statement or other document delivered pursuant to this Agreement shall prove to have been incorrect when made in any material respect; Page 19 Grant Number 10-203707 C. Grantee shall commence a voluntary case or other proceeding seeking liquidation, reorganization or other relief with respect to itself or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial part of its property, or shall consent to any such relief or to the appointment of or taking possession by any such official in an involuntary case or other proceeding commenced against it, or shall make a general assignment for the benefit of creditors, or shall fail generally to pay its debts as they become due, or shall take any corporate action to authorize any of the foregoing; D. An involuntary case or other proceeding shall be commenced against the Grantee seeking liquidation, reorganization or other relief with respect to it or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial part of its property, and such involuntary case or other proceedings shall remain undismissed and unstayed for a period of 60 days; or an order for relief shall be entered against the Grantee under the federal bankruptcy laws as now or hereby after in effect; E. The Grantee permanently ceases the conduct of active trade or business at, the location specified in Part 11, Scope of Work, for any reason, including, but not limited to, fire or othcr casualty; F. Company fails to provide the Company Contribution, if applicable, as identified in Part 11, Scope of Work; G. Grantee defaults on a loan from a third party. Grantee shall provide the Department with immediate notice upon making a determination that it will default on a loan. Grantee shall have 30 days from the date Department notifies it of the occurrence of a default to cure the default to Department's satisfaction. Grantee's failure to cure, or to initiate a cure which is satisfactory to the Department, shall he a sufficient basis for the Department to terminate this Agreement and to direct Grantee to refund all Grant Funds disbursed to it by the Department within thirty (30) days of receipt of the notice of termination. At the Department's discretion the Grantee shall be responsible for the payment of interest at a rate equal to twelve percent (12%) per annum for any amount of the Grant Funds which it has not refunded to the Department beginning thirty (30) days from the date the termination notice is sent by the Department and continuing to the date that all Grant Funds are refunded by Grantee or recovered through other legal processes available to the Department. 5.5 TERMINATION; SUSPENSION A. This Agreement may be terminated as follows: (1) Non -appropriation, Insufficient Appropriation In the event of non -appropriation or insufficient appropriation as described in Section 5.2(B) above, Grantee shall be paid for non -cancelable, allowable expenditures incurred in the performance of authorized services under this Agreement prior to the effective date of termination which shall be the date stated in the written termination notice provided to Grantee. The Department shall provide such notice to Grantee as soon as possible after it becomes aware of such non -appropriation or insufficient appropriation. Any refunds due the Department shall be submitted in accordance with the provisions of Section 5.3(B) hereof. (2) Reduced Funding Sources/Revenues In the event the parties are unable to agree on a reduced amount of compensation and scope of services necessitated due to a reduction in revenues or other funding sources for this Agreement as described in Section 5.2(C) above, Grantee shall be paid for non -cancelable, allowable expenditures incurred in the performance of authorized services under Page 20 Grant Number 10-203707 this Agreement prior to the effective date of termination which shall be the date stated in the written termination notice provided to Grantee. Any refunds due the Department shall be submitted in accordance with the provisions of Section 5.3(B) hereof. For Cause If the Department determines that the Grantee has failed to comply with any of the covenants, terms, conditions or provisions of this Agreement, or any other application, proposal or grant award executed by the Department and the Grantee, including any applicable rules or regulations, or has made a false representation or warranty in connection with the receipt of the grant, the Department may terminate this Agreement in whole or in part at any time before the expiration date of this Agreement. The Department shall notify the Grantee in writing of the reasons for the termination and the effective date of the termination. Grantee shall not incur any costs after the effective date of the termination. Payments made to the Grantee or recovery by the Department shall be in accord with the legal rights and liabilities of the parties. In the event of termination for cause, Grantee shall also be subject to any other applicable provisions specified elsewhere in this Agreement. Termination for cause may render the Grantee ineligible for consideration for future grants from the Department for a period not to exceed two (2) years. (3) For Convenience The Grantee acknowledges that this grant was made by the Department based on its determination that the activities to be funded under this Agreement are in furtherance of either the Department's statutory requirements or its program objectives. The Grantee further acknowledges that the Department may unilaterally terminate this Agreement based on its good faith determination that the continued expenditure of Grant Funds under this Agreement is no longer in furtherance of said statutory requirements or program objectives. Termination for convenience shall be effective upon delivery of notice to Grantee pursuant to Section 5.10(F) hereof. The Grantee shall not incur new obligations after the effective date of the termination, and shall cancel as many outstanding obligations as possible. The Department shall allow full credit to the Grantee for properly incurred expenditures made in connection with the Grant in accordance with the provisions of Part I (Budget) and Part II (Scope of Work). Grant refunds shall be submitted in accordance with the provisions of Section 5.3(B) hereof. B. Suspension If the Grantee fails to comply with the specific conditions and/or general terms and conditions of this Agreement, the Department may, upon written notice to the Grantee, suspend this Agreement, withhold further payments and prohibit the Grantee from incurring additional obligations of Grant Funds, pending corrective action by the Grantee or a decision to terminate this Agreement. The Department may determine to allow such necessary and proper costs, which the Grantee could not reasonably avoid during the period of suspension provided that the Department agrees that such costs were necessary and reasonable and incurred in accordance with the provisions of this Agreement. 5.6 INDEMNIFICATION A. Non -Governmental Entities The Grantee agrees to assume all risk of loss and to indemnify and hold the State, its officers, agents and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments including costs, attorneys' and witnesses' fees, and expenses incident thereto, relating to bodily injuries to persons (including death) and for loss of, damage to, or destruction of real and/or tangible personal property (including property of the State) resulting from the negligence or misconduct of Grantee, its employees, agents, or subcontractors or subgrantees in the performance of this Agreement. Grantee shall do nothing to prejudice the State's right to recover against third parties for any loss, destruction or damage to State property and shall, at the State's request and expense, furnish to the State reasonable assistance and cooperation including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the State in obtaining recovery. Page 21 Grant Number 10-203707 The Grantee shall, at its expense, defend the State against all claims asserted by any person that anything provided by Grantee infringes a patent, copyright, trade secret or other intellectual property right and shall, without limitation, pay the costs, damages and attorneys' fees awarded against the State in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with each other in connection with such defense or settlement. B. Governmental Entities In the event that the Grantee is a Governmental Entity, it will indemnify and hold harmless the Department as set out herein to the extent authorized by Federal and/or State constitutions(s) and/or laws. 5.7 MODIFICATION BY OPERATION OF LAW; BUDGET MODIFICATIONS; DISCRETIONARY MODIFICATIONS A. Modifications by Operation of Law This Agreement is subject to such modifications as the Department determines may be required by changes in Federal or State law or regulations applicable to this Agreement. Any such required modification shall be incorporated into and become part of this Agreement as if fully set forth herein. The Department shall timely notify the Grantee of any pending implementation of or proposed amendment to such regulations of which it has notice. B. Budget Modifications Grantee must expend the Grant Funds in accordance with the approved budget set forth in Part I hereof. If the Grantee determines that its expenditures for the grant term will vary from the amounts listed in the approved project budget it must submit a written request for approval from the Department prior to incurring the revised costs. Said request must give the reasons for and amounts of the revisions. If the Department approves the revised expenditures, it will provide the Grantee with a revised Project Budget incorporating the revisions. Grantee's failure to obtain written approval for anticipated budget revisions is a sufficient reason for the Department to disallow any costs not included in the original project budget and require a refund from the Grantee. The Grantee may make a line item transfer up to the allowable variance percentage/amount of the total approved line item budget as specified in Part 1 Budget without prior written approval of the Department, subject to the following conditions: (1) Modifications Requiring Departmental Approval If the Grantee determines that its expenditures will vary from the approved budgeted line item amounts listed in Part I Budget by more than the allowable variance percentage/amount for any given line item expenditure, but will not exceed the total grant award, it shall submit a written request for approval from the Department prior to incurring the revised costs. Modification requests shall give the reasons for and amounts of the revisions. If the Department approves the revised expenditures, it will provide the Grantee with a revised project Part I Budget incorporating the revisions. Grantee's failure to obtain written approval for anticipated budget revisions shall be deemed sufficient for the Department to disallow any costs not included in the original project budget and require a refund from the Grantee. (2) Discretionary Transfers Transfers between approved line items that do not exceed the allowable variance percentage/amount of the original approved budget line item may be made at the Grantee's discretion without the Department's approval. For purposes of the allowable discretionary transfer(s), the line item to which the transfer is made cannot be increased by more than the allowable variance percentage/amount of the original approved line item. Additionally, the allowable discretionary transfer does not apply to an Audit line item (if present). Any and all modifications to an existing Audit line item may only be made with the Department's prior written approval. C. Discretionary Modifications If either the Department or the Grantee wishes to modify the terms of this Agreement other than as set forth in Sections 5.7(A) and 5.7(B) above, written notice of the proposed Page 22 Grant Number 10-203707 modification must be given to the other party. Modifications will only take effect when agreed to in writing by both the Department and the Grantee. However, if the Department notifies the Grantee in writing of a proposed modification, and the Grantee fails to respond to that notification, in writing, within thirty (30) days, the proposed modification will be deemed to have been approved by the Grantee. In making an objection to the proposed modification, the Grantee shall specify the reasons for the objection and the Department shall consider those objections when evaluating whether to follow through with the proposed modification. The Department's notice to the Grantee shall contain the Grantee name, Grant number, modification number, purpose of the revision and signature of the Department's Director. D. Unilateral Modifications The parties agree that the Department may unilaterally modify this Agreement without prior approval of the Grantee when the modification is initiated by the Department for the sole purpose of increasing the Grantee's funding allocation as additional funds become available for the grant during the program year covered by the term of this Agreement. The parties further agree that the thirty (30) day period for objection described in Section 5.7(C) above does not apply to the unilateral modification authority described in Section 5.7(D). E. Management Waiver The parties agree that the Department may issue a waiver of specific requirements of this Agreement after the term of the Agreement has expired. These waivers are limited to requirements relating to the Grantee's compliance with existing audit requirements in the Agreement, retention of interest earned by the Grantee on Grant Funds, variances to budgetary line items, non -material changes to the Scope of Work in Part II, and any other non -material changes to specific grant terms that the Department determines are necessary to place the Grantee in administrative compliance with the terms of this Agreement. A management waiver issued after the term of the Agreement has expired will supersede the original requirements of this Agreement that would normally require a modification of this Agreement to be executed. The Department will make no niodifications of this Agreement not agreed to prior to the expiration of the Agreement beyond what is specifically set forth in this section. F. Term Extensions The Grantee acknowledges that all Grant Funds must be expended or legally obligated during the grant term set forth in the Notice of Grant Award. Pursuant to the Grant Funds Recovery Act (30 ILCS 705/1 et. seq.), no grant term niay be extend beyond a two-year period unless the Grant Funds are expended or legally obligated during that initial two-year period, or unless Grant Funds are disbursed in reimbursement of costs previously incurred by the grantee. 5.8 CONFLICT OF INTEREST; INTEREST OF PUBLIC OFFICIALS/ EMPLOYEES; BONUS/COMMISSION PROHIBITED; HIRING OF STATE EMPLOYEES PROHIBITED; DUE DILIGENCE IN EXPENDITURE OF GRANT FUNDS A. Conflict of Interest A conflict of interest exists if a Grantee's officers, directors, agents, employees and family members use their position for a purpose that is, or gives the appearance of, being motivated by a desire for a private gain, financial or nonfinancial, for themselves or others, particularly those with whom they have family business or other ties. The Grantee must establish safeguards to prohibit such a conflict of interest from occurring. Safeguards, evidenced by rules or bylaws, shall also be established to prohibit persons from engaging in actions, which create or which appear to create a conflict of interest as described herein. The Grantee must immediately notify the Department in writing of any actual or potential conflicts of interest, as well as any actions that create or which appear to create a conflict of interest. B. Interest of Public Officials/Employees (1) Governmental Entity If the Grantee is a governmental entity, the Grantee certifies that no conflict of interest as defined in Section 5.8A exists. Further, Grantee certifies that no officer or employee of the Grantee and no member of its governing body and no other public official of the locality in which the program objectives will be carried out who exercises any functions or responsibilities in Page 23 Grant Number 10-203707 the review or approval of the undertaking or carrying out of such objectives shall participate in any decision relating to an contract negotiated under a program grant which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested, or has any financial interest, direct or indirect, in such contract or in the work to be performed under such contract. (2) Nongovernmental Entity If the Grantee is a nongovernmental entity, the Grantee certifies that no conflict of interest as defined in Section 5.8A exists. If such a conflict or appearance thereof exists or arises, the Grantee must provide immediate notification to the Department as provided in Section 5.8A. The Department may, in its discretion, issue Grant Funds if it determines that appropriate safeguards are in place and that it is in the best interest of the State to proceed. Violations of Section 5.8 may result in suspension or termination of this Agreement, and recovery of Grant Funds provided hereunder. Violators may also be criminally liable under other applicable State or Federal laws and subject to actions up to and including felony prosecution. C. Bonus or Commission Prohibited The Grantee shall not pay any bonus or commission for the purpose of obtaining the grant awarded undcr this Agreement. D. hiring State Emplovees Prohibited No State officer or employee may be hired to perform services under this Agreement, or be paid with Grant Funds derived directly or indirectly through this grant without the written approval of the Department. 5.9 APPLICABLE STATUTES A. Grantee Responsibility All applicable Federal, State and local laws, rules and regulations governing the performance required by Grantee shall apply to this Agreement and will be deemed to be included in this Agreement the same as though written herein in full. Grantee is responsible for ensuring compliance with all applicable laws, rulcs and regulations, including, but not limited to those specifically referenced herein. Except where expressly required by applicable laws and regulations, the Department shall not be responsible for monitoring Grantee's compliance. B. Land 'Trust/Beneficial Interest Disclosure Act ( 765 ILCS 405/2.1) No grant award Grant Funds shall be paid to any trustee of a land trust, or any beneficiary or beneficiaries of a land trust, for any purpose relating to the land, which is the subject of such trust, any interest in such land, improvements to such land or use of such land unless an affidavit is first filed with the Department identifying each beneficiary of the land trust by name and address and defining such interest therein. C. Historic Preservation Act (20 ILCS 3420/1 et seq.) The Grantee will not expend Grant Funds under this Agreement which result in the destruction, alteration, renovation, transfer or sale, or utilization of a historic property, structure or structures, or in the introduction of visual, audible or atmospheric elements to a historic property, structure or structures, which will result in the change in the character or use of any historic property, except as approved by the Illinois Historic Preservation Agency. D. State of Illinois Discrimination Laws (775 ILCS 5/1-101 et seq.) In carrying out the performance required under this Agreement, the Grantee shall comply with all applicable provisions of the Illinois Human Rights Act, and rules and regulations promulgated by the Illinois Department of Human Rights, prohibiting unlawful discrimination in employment. Grantee's failure to comply with all applicable provisions of the Illinois Human Rights Act, or applicable rules and regulations promulgated thereunder, may result in a determination that Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. E. Drugfree Workplace Act (30 ILCS 580/1 et seq.) Grantee will make the certification required in this Agreement and will comply with all of the provisions of the Drugfree Workplace Act that are Page 24 Grant Number 10-203707 applicable to the Grantee. False certification or violation of the requirements of the Drugfree Workplace Act may result in sanctions including, but not limited to, suspension of grant payments. termination of this Agreement and debarment of contracting or grant opportunities with the State for at least one (1) year but not more than five (5) years. F. Freedom of Information Act (5 ILCS 140/1 et seq.) Applications, programmatic reports and other information obtained by the Department under this Agreement shall be administered pursuant to the Freedom of information Act. G. Prevailing Wage Act (820 ILCS 130/0.01 et seq.) All projects for the construction of fixed works which are financed in whole or in part with Grant Funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS I30/0.0I) unless the provisions of that Act exempt its application. In the construction of the project, the Grantee shall comply with the requirements of the Prevailing Wage Act, including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the project shall be paid to all laborers, workers and mechanics performing work under the contract and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract. I-1. Victims Economic Security and Safety Act (820 ILCS 180 et seq.) if the Grantee has 50 or more employees, it may not discharge or discriminate against an employee who is a victim of domestic violence, or who has a family or household member who is a victim of domestic violence, for taking up to a total of twelve (12) work weeks of leave from work during any twelve month period to address the domestic violence, pursuant to the Victims Economic Security and Safety Act. The Grantee is not required to provide paid leave under the Victims Economic Security and Safety Act, but may not suspend group health plan benefits during the leave period. Any failure on behalf of the Grantee to comply with all applicable provisions of the Victims Economic Security and Safety Act, or applicable rules and regulations promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by Statute or regulation. 1. Equal Pay Act of 2003 (820 ILCS 112 et seq.) If the Grantee has four or more employees, it is prohibited by the Equal Pay Act of 2003 from paying unequal wages to men and women for doing the same or substantially similar work. Further, the Grantee is prohibited by the Equal Pay Act of 2003 from remedying violations of the Act by reducing the wages of other employees or discriminating against any employee exercising his/her rights under this Act. Any failure on behalf of the Grantee to comply with all applicable provisions of the Equal Pay Act of 2003, or applicable rules and regulations promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by Statute or regulation. J. Steel Products Procurement Act (30 ILCS 565 et seq.) The grantee, if applicable, hereby certifies that any steel products used or supplied in accordance with this grant for a public works project shall be manufactured or produced in the United States per the requirements of the Steel Products Procurement Act (30 ILCS 565 et seq.). K. Use of Illinois Labor for Public Works Proiects (20 ILCS 605/605-390: 30 ILCS 570/0.01) The Grantee shall provide the Department with documentation certifying that at least fifty percent (50%) of the total labor hours performed to complete the project described in Part II were performed by actual residents of the State of Illinois, in those cases where the project meets the statutory definition of a state construction project in 20 ILCS 605/605-390. In periods of excessive unemployment the Grantee shall also provide the Department with documentation certifying that it has caused to be employed at Page 25 Grant Number 10-203707 least 90°0 Illinois laborers on the project described in Part I1, in those cases where the project meets the statutory definition of a public NNorks project or improvement in 30 1LCS 570 0.01 et seq. L. Minorities, Females, and Persons with Disabilities Act and Illinois Human Rights Act (30 ILCS 575/0.01; 775 ILCS 5/2-105) The Grantee acknowledges and hereby certifies compliance with the provisions of the Business Enterprise for Minorities, Females, and Persons with Disabilities Act, and the equal employment practices of Section 2-105 of the Illinois Human Rights Act for the provision of services which are directly related to the Scope of Work to be performed under this Agreement. 5.10 MISCELLANEOUS PROVISIONS A. Independence of Grantee Personnel All technical, clerical, and other personnel necessary for the performance required by this Agreement shall be employed by or contracted with Grantee, and shall in all respects be subject to the rules and regulations of Grantee governing its employees. Neither Grantee nor its personnel shall be considered to be the agents or employees of the Department. B. Grantor Authority The Department and its payroll employees, when acting pursuant to this Agreement, are acting as State officials in their official capacity and not personally or as the agents of others. C. Governing Law This Grant is awarded in the State of Illinois for execution within the State of Illinois. Phis Agreement shall be governed by and construed according to Illinois law. D. Worker's Compensation Insurance, Social Security, Retirement and Health insurance Benefits, and Taxes The Grantee shall provide Worker's Compensation insurance where the same is required and shall accept full responsibility for the payment of unemployment insurance, premiums for Workers' Compensation, Social Security and retirement and health insurance benefits, as well as all income tax deduction and any other taxes or payroll deductions required by law for its employees who are performing services specified by this Agreement. E. Delivery of Grantee Payments Payment to the Grantee under this Agreement shall be made payable in the name of the Grantee and sent to the person and place specified in the Notice of Grant Award. The Grantee may change the person to whom payments are sent, or the place to which payments are sent by written notice to the Department signed by the Grantee, that complies with the requirements of Section 5.10(F) below. No such change or payment notice shall be binding upon the Department until ten (10) business days after actual receipt. F. Notice Any notice, demand, or communication required or permitted to be given hereunder shall be given in writing at the addresses set forth in the Notice of Grant Award by any of the following means: (a) personal service, (b) electronic communication, whether by telex, telegram or telecopy, (c) overnight courier, or (d) registered or certified first class mail, postage prepaid, return receipt requested. Any notice, demand or communication given pursuant to either clause (a) or (b) hereof shall be deemed received upon such personal service or upon dispatch by electronic means, respectively. Any notice, demand or communication given pursuant to clause (c) shall be deemed received on the day immediately following deposit with the overnight courier. Any notice, demand or communication sent pursuant to clause (d) shall be deemed received five (5) business days after mailing. The parties, by notice given hereunder, may designate any further or different addresses to which subsequent notices, demands or communications shall be given. The Grantee acknowledges and agrees that its address set forth in the Notice of Grant Award is its current address and shall be considered its last known address for purposes of receiving any and all notice(s) required under this Agreement. The Grantee further acknowledges and agrees that the Department is justified in relying upon the address information furnished to it by the Grantee in absence of notice to the contrary. The Grantee also acknowledges and agrees that it has the burden of notifying the Department of its current/last known address. In the event that the Grantee changes its Page 26 Grant Number 10-203707 current address, it shall contact its Program Manager and notify him/her of said change of address and a formal modi lication will be executed. G. Required Notice Grantee agrees to give prompt notice to the Department of any event that may materially affect the performance required under this Agreement. Any notice or approval relating to Section 5.5 (Termination), Section 5.7C (Discretionary Modifications), Section 5.7E (Waivers), and Section 5.101 (Assignment) must be executed by the Director of the Department or her/his authorized designee. H. Modifications A modification of any condition of this Agreement must be requested in writing. No modification of any condition of this Agreement may be effective unless in writing from and signed by the Director of the Department. 1. Assignment The benefits of this Agreement and the rights, duties and responsibilities of the Grantee under this Agreement may not be assigned (in whole or in part) except with the express written approval of the Department acting through its Director. Any assignment by the Grantee in violation of this provision renders this Agreement voidable by the Department. J. Severability Clause if any provision under this Agreement or its application to any person or circumstances is held invalid by any court of competent jurisdiction, this invalidity does not affect any other provision or its application of this Agreement, which can be given effect without the invalid provision or application. K. Integration Clause This Agreement, with attachments, as written, is the full and complete agreement between the parties and there are no oral agreements or understandings between the parties other than what has been reduced to writing herein. L. Comptroller Filing Notice The Grantee expressly understands that whenever applicable, a copy of this Agreement and any modification, cancellation or renewal is required to be filed by the Department with the State Comptroller. M. Subcontract and Grants The Grantee's services, duties and responsibilities specified herein shall not be subcontracted or subgranted by the Grantee without prior written approval of the Department, unless such subcontracts or subgrants are provided for elsewhere in this Agreement. Any subcontracts or subgrants shall be subject to, and conform with, all applicable State and Federal laws, and shall specifically provide that subcontractors or subgrantees are subject to all of the terms and conditions of this Agreement. For the Department to approve the use of any subcontract or subgrant, the Grantee must employ an open, impartial and reasonably competitive selection process. N. Attorney Fees and Costs If the Department is the prevailing party in any proceeding to enforce the terms of this Agreement, the Department has the right to recover reasonable attorney fees, costs and expenses associated with recovering the Grant Funds. Page 27 Grant Number 10-203707 PART VI STATE OF ILLINOIS REQUIRED CERTIFICATIONS The Grantee makes the following certifications as a condition of this Agreement. These certifications are required by State statute and are in addition to any certifications required by any Federal funding source as set forth in this Agreement. Grantee's execution of this Agreement shall serve as its attestation that the certifications made herein are true and correct. 6.1 COMPLIANCE WITH APPLICABLE LAW The Grantee certifies that it shall comply with all applicable provisions of Federal, State and local law in the performance of its obligations pursuant to this Agreement. 6.2 CONFLICT OF INTEREST The Grantee certifies that it has no public or private interest, direct or indirect, and shall not acquire directly or indirectly any such interest which does or may conflict in any manner with the performance of Grantee's services and obligations under this Agreement. 6.3 BID-RIGGING/BID-ROTATING The Grantee certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33 E-3 and 5/33 E-4). 6.4 DEFAULT ON EDUCATIONAL LOAN The Grantee certifies that this Agreement is not in violation of the Educational Loan Default Act (5 1LCS 385/3) prohibiting certain contracts to individuals who are in default on an educational loan. 6.5 AMERICANS WITH DISABILITIES ACT The Americans with Disabilities Act (ADA) (42 U.S.C. 12101 et. seq.) and the regulations thereunder (28 CFR 35.130) prohibit discrimination against persons with disabilities by the State, whether directly or through contractual arrangements, in the provision of any aid, benefit or service. As a condition of receiving this grant, the Grantee certifies that services, programs and activities provided under this Agreement are, and will continue to be, in compliance with the ADA. 6.6 DRUGFREE WORKPLACE ACT The Grantee certifies that: A) It is a Corporation, Partnership, or other entity (other than an individual) with 24 or fewer employees at the time of execution of this Agreement. B) That the purpose of this grant is to fund solid waste reduction. C) It is a Corporation, Partnership, or other entity (other than an individual) with 25 or more employees at the time of execution of this Agreement, or D) That it is an individual. If Option "A" or "B" is checked this Agreement is not subject to the requirements of the Act. Page 28 Grant Number 10-203707 If Option "C" or "D" is checked and the amount of'this grant is rive thousand dollars ($5,000.00) or more, the Grantee is notified that the Drugfree Workplace Act (30 ILCS 580,1 et seq.) is applicable to this Agreement, and the Grantee must comply with the terms of said Act, as set forth below: Grantee will provide a drugfree workplace by: (a) Publishing a statement: (i) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use ofa controlled substance, including cannabis, is prohibited in the Grantee's workplace. (ii) Specifying the actions that will be taken against employees for violations of such prohibition. (iii) Notifying the employee that, as a condition of employment on such grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of' any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (i) the dangers of drug abuse in the workplace; (ii) the Grantee's policy of maintaining a drug free workplace; (iii) ny available drug counseling, rehabilitation and employee assistance programs; and (iv) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the grant and to post the statement in a prominent place in the workplace. (d) Notifying the granting agency within ten (10) days after receiving notice, under part (B) of paragraph (iii) of subsection (a) above, from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in, a drug abuse assistance or rehabilitation program by any employee who is so convicted, as required by Section 5 of the Drugfree Workplace Act, 30 ILCS 580/5. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation are required and indicating that a trained referral team is in place. Making a good faith effort to continue to maintain a drugfree workplace through implementation of the Drugfree Workplace Act, 30 ILCS 580/5. If Grantee is an individual, it certifies that it will not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of this Agreement. (f) (g) 6.7 ANTI -BRIBERY The Grantee certifies that neither it nor its employees have been convicted of bribing or attempting to bribe an officer or employee of the State of Illinois, nor has Grantee or any of its employees made an admission Page 29 Grant Number 10-203707 of guilt of such conduct which is a matter of record as defined in the Illinois Procurement Code (30 ILCS 500 50-5). 6.8 DISCRIMINATION/ILLINOIS HUMAN RIGHTS ACT The Grantee certifies (i) that it will not commit unlawful discrimination in employment in Illinois as that term is defined in Article 2 of said Act; (ii) that it will comply with the provisions of Article 5 of the Act regarding equal employment opportunities and affirmative action; and, (iii) that it will comply with policies and procedures established by the Department of Human Rights under Article 7 of the Act regarding equal employment opportunities and affirmative action. The Grantee further certifies that, if applicable, it will comply with "An Act to prohibit discrimination and intimidation on account of race, creed, color, sex, religion, physical or mental handicap unrelated to ability or national origin in employment under contracts for public buildings or public works." (775 ILCS 10/0.01 et seq.) 6.9 SEXUAL HARASSMENT The Grantee certifies that it has written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the Grantee's internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and the human Rights Commission; (vi) directions on how to contact the Department and Commission; and (vii) protection against retaliation as provided by Section 6-101 of the Illinois Human Rights Act (775 ILCS 5/2-105 (B)(5)). A copy of the policies shall be provided to the Department upon request. 6.10 INTERNATIONAL ANTI -BOYCOTT CERTIFICATION 'The Grantee hereby certifies that neither the Grantee nor any substantially owned affiliate company of the Grantee is participating or will participate in an international boycott, as defined by the provisions of the U.S. Export Administration Act of 1979, or as defined by the regulations of the U.S. Department of Commerce, promulgated pursuant to that Act (30 I LCS 582/1 et seq.). 6.11 FEDERAL, STATE AND LOCAL LAWS; TAX LIABILITIES; STATE AGENCY DELINQUENCIES The Grantee is required to comply with all federal, state and local laws, including but not limited to the filing of any and all applicable tax returns. In the event that a Grantee is delinquent in filing and/or paying any federal, state and/or local taxes, the Department shall disburse Grant Funds only if the Grantee enters into an installment payment agreement with said tax authority and remains in good standing therewith. Grantee is required to tender a copy of any such installment payment agreement to the Department. In no event may Grantee utilize Grant Funds to discharge outstanding tax liabilities or other debts owed to any governmental unit. The execution of this Agreement by the Grantee is its certification that (i) it is current as to the filing and payment of any federal, state and/or local taxes applicable to Grantee; and (ii) it is not delinquent in its payment of moneys owed to any federal, state, or local unit of government. 6.12 PROHIBITION OF GOODS DERIVED FROM CHILD LABOR The Grantee certifies, in accordance with Public Act 94-0264, that no foreign -made equipment, materials, or supplies furnished to the State in connection with this Agreement have been produced in whole or in part by the labor of any child under the age of 12. 6.13 PREVAILING WAGE Page 30 Grant Number 10-203707 fhe Grantee acknowledges that receipt of Grant Funds under this Agreement require compliance with the Prevailing Wage Act (820 ILCS 130 et. seq. 1. Persons willfulb failing to comply with, or willfully violating this Act may be in violation of the Criminal Code. Questions concerning compliance with the Prevailing Wage Act should be directed to the Illinois Department of Labor. 6.14 LIEN WAIVERS The Grantee shall monitor construction to assure that necessary contractor's affidavits and waivers of mechanics liens are obtained prior to release of Grant Funds to contractors and subcontractors. 6.15 INTERAGENCY WETLAND POLICY ACT The Grantee certifies that the proposed project is compatible with established state policy regarding wetlands, pursuant to the Interagency Wetland Policy Act of 1989. The Grantee acknowledges that the Illinois Department of Natural Resources may, from time to time, monitor the proposed project to ensure continued compliance with the aforementioned Act. In the event that the project does not remain in compliance with the Act, such noncompliance shall constitute a breach of the Agreement, and failure to cure the breach within sixty (60) days after notice thereof will result in the termination of this Agreement. Page 31 Grant Number 10-203707 CITY OF DES PLAINES RESOLUTION R - 154 - 10 A RESOLUTION AUTHORIZING THE EXECUTION OF A DCEO GRANT AGREEMENT FROM THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines applied for and received a $250,000.00 grant appropriation from the State of Illinois, Department of Commerce and Economic Opportunity (DCEO) for the installation of traffic signals at the intersection of Lee Street and Perry Street; and WHEREAS, the City must enter into a Grant Agreement with the DCEO in order to be eligible for the federal participation for this grant; and WHEREAS, it is in the best interest of the City to execute the DCEO Grant Agreement from the State of Illinois, Department of Commerce and Economic Opportunity to receive $250,000.00 in grant funds for the installation of traffic signals at the intersection of Lee Street and Perry Street; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows; SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the Mayor is hereby authorized to execute the DCEO Grant Agreement from the State of Illinois, Department of Commerce and Economic Opportunity to receive $250,000.00 in grant funds for the installation of traffic signals at the intersection of Lee Street and Perry Street, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. 1 PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST Approved as to form: MAYOR aira R. llik,e, CITY CLERK David R. Wiltse, City Attorney Legal\Rcs\2010\DCEO Grant Traffic Signal Lee and Pcrry Martin J. Moylan Consent Agenda Item #27 & 27a OFFICE OF THE MAYOR City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 CITY OF DES PLAINES OFFICE OF THE MAYOR DATE November 9, 2010 TO: Honorable Aldermen FROM: Martin J. Moylan Mayor "re RE: Resolution R-157-10, Intergovernmental Agreement with Noise Compatibility Commission ***********************************:************************************ The Intergovernmental Agreement with the Noise Compatibility Commission expires on December 31 of this year. The Noise Compatibility Commission provides a common forum for interested parties to have a voice in noise issues related to the Airport. It is in the best interests of the City to approve the extension of this agreement, thereby continuing its commitment to the residents of Des Plaines as neighbors to O'Hare airport. CITY OF DES PLAINES RESOLUTION R - 157 - 10 A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT RELATING TO THE O'HARE NOISE COMPATIBILITY COMMISSION. WHEREAS, the City of Chicago is a home rule municipality pursuant to Article VII, Section 6 of the 1970 Illinois Constitution (the "Illinois Constitution"), and, as such, may exercise any power and perform any function related to its government and affairs; and WHEREAS, the City of Chicago owns and operates an airport known as Chicago O'Hare International Airport (the "Airport"); and WHEREAS, pursuant to authority granted by an ordinance adopted by this City Council on October 30, 1996, and Section 10 of Article VII of the Illinois Constitution and the Intergovernmental Cooperation Act (5 ILCS 220), the City entered into an Intergovernmental Agreement Relating to the O'Hare Noise Compatibility Commission (the "Intergovernmental Agreement") by and among the City and various municipalities and public school districts (as defined in the Intergovernmental Agreement, "Participants"); and WHEREAS, the O'Hare Noise Compatibility Commission ("ONCC") was established pursuant to the Intergovernmental Agreement and provides a common forum for interested parties to have a voice in noise issues related to the Airport; and WHEREAS, by its terms, the Intergovernmental Agreement became effective in November of 1996 and the term was extended from December 31, 2005 to December 31, 2010; and WHEREAS, the City of Des Plaines is currently a member of the O'Hare Noise Compatibility Commission; and WHEREAS, ONCC has indicated a desire to enter into a new Intergovernmental Agreement; and WHEREAS, the City of Chicago has approved a new Intergovernmental Agreement which is attached to this Resolution as "EXHIBIT A"; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the Mayor is hereby authorized to execute, and the City Clerk to attest, the approval of the attached Intergovernmental Agreement relating to the O'Hare Noise Compatibility Commission, a copy of which is attached hereto and made a part hereof as EXHIBIT A. SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal \Res\2010\O'Hare Noise Compatibility Commission Intergovernmental Agreement 2 EXHIBIT A INTERGOVERNMENTAL AGREEMENT RELATING TO THE O'HARE NOISE COMPATIBILITY COMMISSION This agreement is entered into by the City of Chicago, a municipality and home rule unit of government under the Illinois Constitution of 1970 and the undersigned Participant, organized under the laws of the State of Illinois. In consideration of the mutual agreements contained in this Agreement, the City of Chicago and each Participant agree as follows: Section 1. Establishment of O'Hare Commission; Purposes. The O'Hare Noise Compatibility Commission is hereby established pursuant to Section 10 of Article VII of the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act. The purposes of the Commission are to: (a) determine certain Noise Compatibility Projects and Noise Compatibility Programs to be implemented in the O'Hare Commission Area, (b) oversee an effective and impartial noise monitoring system, and (c) advise the City concerning O'Hare - related noise issues. Section 2. Composition and Organization. A. The O'Hare Commission shall consist of the (i) mayor, village president or chief executive officer or other designee of each of the cities and villages in the O'Hare Commission Area, (ii) the president, superintendent or other designee of each public school district serving any portion of the O'Hare Commission Area; (iii) one member appointed by the President of the Cook County Board representing the unincorporated areas of Leyden, Maine, Niles and Norwood Park Townships in Cook County, and (iv) one member appointed by the Chairman of the DuPage County Board representing the unincorporated areas of Addison Township in DuPage County, provided that no such person shall be eligible to participate as a member of the O'Hare Commission unless the city, village, public school district, or county represented by such person has approved and executed a counterpart of this Agreement by December 31, 2010 or pursuant to section 5.G. • B The O'Hare Commission Area (as defined in Appendix B) includes communities and public school districts with an interest in O'Hare -related noise issues, and a principal purpose of this Agreement is to provide a forum for those communities and public school districts to work together with the City on a cooperative basis in addressing these issues. C. Representatives of the Archdiocese of Chicago, the Diocese of Joliet and other non-governmental elementary and secondary schools located in the O'Hare Commission Area may serve as special "Advisory Members" of the O'Hare Commission. Advisory Members may participate fully in the deliberations of the O'Hare Commission, but shall have no voting powers and shall not be parties to this Agreement. 1 D. The O'Hare Commission shall elect annually from its members a Chair and a Vice Chair and any other officers that it deems necessary. The O'Hare Conunission also shall appoint, retain and employ an executive director and such other staff, professional advisors and consultants as may be needed to carry out its powers and duties. The appointment of any staff and the selection of professional advisors and consultants must be approved by two-thirds of the members of the O'Hare Commission. E. Except as expressly set forth in this Agreement, the concurrence of a majority of the members of the O'Hare Commission shall be necessary for the approval of any action by the O'Hare Commission. A majority of the members of the O'Hare Commission shall constitute a quorum for the transaction of business. The O'Hare Commission may establish a schedule of regular meetings, and a special meeting may be called by the City or any two members of the O'Hare Commission upon at least seven days' written notice to the City, each Participant and each Advisory Member. Section 3. O'Hare Commission Powers and Duties. A. The O'Hare Commission shall have the following duties and powers: (1) A majority of the members of the O'Hare Commission shall determine certain Noise Compatibility Programs and Noise Compatibility Projects to be implemented in the O'Hare Commission Area in cooperation with the City as set forth in Appendix A, and shall establish criteria for participation in such Noise Compatibility Programs and for determining the priorities for providing such Noise Compatibility Projects. (2) The O'Hare Commission may make recommendations to the City regarding noise reduction programs at O'Hare including, but not limited to, the use of new technologies and flight patterns, preferential runway usage, the implementation of sound insulation programs and the implementation of FAA standard noise abatement, take -off and high altitude approach procedures. No such recommendations shall be submitted to the FAA or implemented by the City without the prior approval of the O'Hare Commission. The O'Hare Commission also shall cooperate with the City in seeking agreements with the airlines using O'Hare and the FAA, as appropriate, with respect to aircraft noise mitigation and related matters. (3) The O'Hare Commission may advise the City concerning any Part 150 Plan concerning O'Hare. The City shall not submit any O'Hare Part 150 Plan to the FAA without allowing the O'Hare Commission 60 days to review it and submit written recommendations to the City for consideration. (4) Upon the reasonable request of the O'Hare Commission, it shall receive from the City full access to all publicly available documents relating to (i) any O'Hare noise monitoring, (ii) any O'Hare -related noise compatibility project proposed or undertaken in whole or in part by the City, and (iii) any recommendations or submissions to the FAA related to airport noise mitigation related to O'Hare. 2 (5) Neither the O'Hare Commission, nor any of its Participants, representatives, agents, employees, consultants or professional advisors shall use, or assist other persons in using, flight track data for O'Hare and/or Midway Airports ("Data") provided by the FAA's Chicago Terminal Approach Control ("TRACON") facility in legal actions to enforce noise abatement policy or regulations without prior approval of the FAA, and shall not release such Data without notice to and consultation with the FAA. The O'Hare Commission and its Participants, representatives, agents, employees, consultants and professional advisors shall not release the Data for use by law enforcement agencies or for use in any civil litigation except as otherwise required by law. If the O'Hare Commission or any of its Participants, representatives, agents, employees, consultants or professional advisors are required by law to release such Data, they shall notify the FAA before doing so. This notification must be provided promptly after the O'Hare Commission, or any of its Participants, representatives, agents, employees, consultants or professional advisors receives a request or requirement to release the Data, and prior to the release of the Data. The O'Hare Commission and its Participants, representatives, agents, employees, consultants or professional advisors shall not release Data if advised by the FAA that the Data contains any information deemed sensitive at the sole discretion of the FAA. (6) The O'Hare Commission shall adopt annually a current expense budget for each fiscal year. The O'Hare Commission's current expense budget shall be adopted at least 60 days prior to the commencement of each such fiscal year following its first full fiscal year. The O'Hare Commission's current expense budget of $256,000 shall be paid by the City. Thereafter, the O'Hare Commission's expense budget shall be evaluated annually. (7) The O'Hare Commission shall have the power to sue and be sued and to take any other action necessary to perform its powers under this Agreement. No funds received by the O'Hare Commission from the City shall be used for legal services or other costs in connection with any action by the O'Hare Commission against the City, its officers or employees or any airline using O'Hare, except for enforcement of the provisions of this Agreement. (8) The O'Hare Commission shall undertake any procurement activities in accordance with this Agreement and pursuant to applicable law. (9) The O'Hare Commission shall adopt by-laws and rules for the conduct of its meetings consistent with powers enumerated herein. B. A record of proceedings and documents of the O'Hare Commission shall be maintained, which shall be available for inspection by the City, each Participant, each Advisory Member and the public as permitted by law. The accounts of the O'Hare Commission shall be subject to an annual audit by a qualified independent public accountant. C. The powers and, duties of the O'Hare Commission shall be limited to those expressly set forth in this section. 3 Section 4. Term of Agreement A. This Agreement shall be effective January 1, 2011, and shall terminate on December 31, 2015 unless otherwise terminated with the written consent of the City and two- thirds of the Participants. The term of this Agreement may be extended upon the approval of the City and any Participant which wishes to extend the term of the Agreement. If any Participant defaults in any material respect in the performance of any of' its duties or obligations under this Agreement, and such default continues for 30 days after the O'Hare Commission notifies the Participant, the O'Hare Commission may terminate the defaulting Participant's participation as a party to this Agreement. A material default by a Participant shall include, but is not limited to, the failure of its authorized representative or alternate to attend three or more consecutive meetings of the O'Hare Commission. B. Any. Participant may withdraw as a member of the O'Hare Commission at any time by providing 60 days advance written notice of its intent to withdraw to the City and the O'Hare Commission. Each such written notice shall be accompanied by a certified copy of a resolution or other official action of such Participant's legislative body authorizing such withdrawal. Following its withdrawal from the O'Hare Commission, the Participant shall cease to exercise any of its rights under this Agreement and to be responsible for any subsequent obligation incurred by the O'Hare Commission. C. The City may terminate this Agreement at any time after January 1, 2011, upon 180' days prior written notice to each Participant and each Advisory Member. Following the City's termination of this Agreement, the rights and obligations of each party to this Agreement shall terminate. Section 5. Miscellaneous. A. All notices hereunder shall be in writing and shall be given as follows: If to the City, to: Commissioner City of Chicago Department of Aviation 10510 W. Zemke Road Chicago, IL 60666 Tel.: (773) 686-2200 Fax: (773) 686-3424 If to a Participant, to the address set forth on the signature page of the counterpart of this Agreement executed by such Participant, and if to an Advisory Member, to the address provided to the O'Hare Commission by such Advisory Member. All notices shall be effective upon receipt. Notices given by fax shall be confirmed by mailing a copy thereof, first class postage prepaid. Any party may change the address or addresses for notices to be sent to it by giving notice to the other parties. 4 B. No Participant may assign its rights or obligations under this Agreement without the prior written consent of the City and the other Participants. C. The City shall not be responsible or liable for damage to property or injury to persons that may arise from, or be incident to, compliance with this Agreement or the implementation of a Noise Compatibility Program or a Noise Compatibility Project by a Participant or other Governmental Unit. A Participant shall not be responsible or liable for damage to property or injury to persons that may arise from, or be incident to, compliance with this Agreement or , the implementation of a Noise Compatibility Program or a Noise Compatibility Project by the City, another Participant or another Governmental Unit. The City's financial obligations under this Agreement are limited to legally available airport revenues. Neither the City nor any Participant shall be liable for any expenditures, indebtedness or other financial obligations incurred by the Commission unless the City or such Participant has affirmatively agreed to incur such expenditure, indebtedness or financial obligation. No Advisory Member shall be subject to any liabilities or obligations under this Agreement. D. This Agreement constitutes the entire agreement of the parties with regard to the Subject matter hereof. This Agreement shall not confer upon any person or entity other than the parties hereto any rights or remedies. Appendices A and B are incorporated herein and made a part of this Agreement. E. This Agreement may be executed in one or more counterparts, each of which shall be considered an original instrument, but all of which shall be considered one and the same agreement, and shall become binding when one or more counterparts have been signed by each party. Each counterpart may vary in order to identify the Participant, its address for notices and its execution by an authorized officer. The execution of counterparts of this Agreement by a municipality, public school district or county located in the O'Hare Commission Area prior to January 1, 2011 shall not require the consent of the O'Hare Commission, the City or any participant. R This Agreement shall be governed and construed in accordance with Illinois law. G. Any municipality, public school district or county located in the O'Hare Commission Area that does not become a Participant prior to January 1, 2011 may thereafter become a Participant upon (i) the approval of the City and a majority of the O'Hare Commission as set forth in Section 2.E and (ii) execution of a counterpart of this Agreement. H. The approval of two-thirds of the Participants, and the approval of the City, shall be required to amend this Agreement. Notice of any proposed amendment shall be mailed to each Participant and each Advisory Member at least ten days prior to the meeting of the O'Hare Commission at which any proposed amendment is to be first considered. Any amendment shall be effective on all parties hereto when counterparts are executed by the City and two-thirds of the Participants. 5 Executed as of this day of , 2010. CITY OF CHICAGO By: Commissioner Chicago Department of Aviation 6 (Name of Governmental Unit or Other Entity) By: Authorized Officer Address: APPENDIX A Implementation of Noise Compatibility Projects In connection with the development and implementation of noise compatibility projects in the O'Hare Commission Area, the City and the O'Hare Commission shall have the following duties and responsibilities: A. The members of the O'Hare Commission shall direct the further development of the noise compatibility programs for the O'Hare Commission Area. The members of the O'Hare Commission shall establish criteria for the equitable allocation of Noise Compatibility Projects and related airport revenues (Airport Improvement Program grants, Passenger Facility Charges ("PFC"), and General Airport Revenue Bonds, and/or bonds backed by such funding sources) within the O'Hare Commission Area and the priorities for providing Noise Compatibility Projects, subject in each case to approval by the FAA and in compliance with all applicable FAA regulations and grant assurances, as well as other applicable law, and subject to available funding. B. The City shall retain all necessary powers to satisfy the assurances made to the FAA in connection with the expenditure of airport revenues, including eligibility for sound insulation and/or sound insulation funding that is paid by airport revenues. The City shall enter into all agreements and assurances and shall take all other actions that may be necessary to provide for the utilization of airport revenues on the basis set forth in this Appendix A. Each Participant and other Governmental Unit that receives Noise Compatibility Projects shall enter into all agreements and assurances, including agreements with and assurances to the City, shall execute any necessary certificates, records and other documents and shall take all other actions that may be necessary to obtain and maintain FAA approval for the use of the airport revenues as contemplated in this Appendix A. Neither the O'Hare Commission nor any Participant shall take or omit to take any action if such action or omission violates restrictions on the use of airport revenues. The City shall not be obligated in any year to pay or utilize any amounts in excess of available airport revenues to carry out the purposes of this Appendix A. C. The determination of eligibility to participate in a Noise Compatibility Program or receive a Noise Compatibility Project is not to be construed as an admission or determination of negative impact by aircraft noise or of liability for damages or any other injury relating to aircraft noise on the part of the City or the O'Hare Commission. D. In the event they are determined to be eligible for participation in a Noise Compatibility Program, property owners in the O'Hare Commission Area shall not be required to pay any portion of the cost of any Noise Compatibility Project. Upon approval by the City of Chicago and with the consent of the property owner, at its option the City may acquire homes that are subject to very high levels of aircraft noise. E. Noise Compatibility Projects outside the City of Chicago may be implemented through Participants and other Governmental Units located in the O'Hare Commission Area. A Governmental Unit may request that the City undertake a Noise Compatibility Project within A-1 such Governmental Unit's corporate boundaries. Noise Compatibility Projects within the boundaries of the City shall be implemented by the City. The City may enter into agreements in connection with the planning and implementation of proposed Noise Compatibility Projects in the O'Hare Commission Area. The City shall provide administrative support and professional and technical assistance to the O'Hare Commission, each Participant and all other Governmental Units located in the O'Hare Commission Area in connection with the operations of the O'Hare Commission and the planning and implementation of Noise Compatibility Projects. All procurement activities related to Noise Compatibility Projects shall be undertaken in accordance with applicable law. F The O'Hare Commission may receive grants from any source to be used for the purpose of discharging its duties and obligations in accordance with the provisions of this Appendix A, and also may make grants for such purposes. The O'Hare Commission may expend any such grants for purposes consistent with this Appendix A. The City and the O'Hare Commission shall each use its best efforts (including serving as the sponsor or applicant for federal grants) to obtain the maximum amount of federal funds in connection with any noise mitigation projects, so as to maximize the availability and impact of the City's financial contribution to noise mitigation projects in the O'Hare Commission Area. G. The City shall install and maintain a permanent noise monitoring system (the "System") at and around O'Hare Airport. The purposes of the System include validation of the FAA -approved noise contour for O'Hare, assisting in determining the eligibility and priority of proposed Noise Compatibility Projects for schools, enhancing public understanding of noise issues, and monitoring trends in aircraft noise. (1) The City may retain a third party vendor ("System Operator) selected by the City with the input of the O'Hare Commission to operate and maintain the System pursuant to an agreement between the City and the System Operator. (2) At the request of the O'Hare Commission, the City may also retain and pay the cost of another third party vendor ("System Expert") to provide independent management oversight of the System. The System Expert shall be mutually selected by the City and the O'Hare Commission. The System Expert will be responsible for independently verifying data and system operation through the review of all inputs and operational aspects of the System. All reports prepared by the System Expert shall be provided directly to the City and the O'Hare Commission. The activities and duties of the System Expert shall be consistent in all respects with the applicable requirements of the FAA. If the Noise Commission requests the City to retain and pay for such a System Expert, the amount that the City is obligated to pay the System Expert shall not exceed $150, 000 per year, adjusted annually for inflation. (3) The System shall include a minimum of 33 monitoring sites in the O'Hare Commission Area, plus such number of additional permanent monitoring sites as may agreed upon by the City and the O'Hare Commission. (4) The correlated data collected by the System shall be made available by the City to the O'Hare Commission and any Participant that requests such data. The City shall provide A-2 reports to the O'Hare Commission and each Participant based on the data collected by the System. (5) Neither the O'Hare Commission, nor any of its Participants, representatives, agents, employees, consultants or professional advisors shall use, or assist other persons in using, information generated by the System in violation of the Memorandum of Agreement between the FAA and the City relating to the use of certain data provided by the FAA to the System. A-3 APPENDIX B Definitions Whenever used in this Agreement, the following terms shall have the following meanings: "Advisory Member" means an authorized representative of the Archdiocese of Chicago, the Diocese of Joliet or any other non-governmental elementary and secondary school located in the O'Hare Commission Area who shall serve as a special advisory member of the O'Hare Commission as provided in Section 2.C, but who shall have no voting powers on the O'Hare Commission and shall not be parties to the Agreement. "City" means the City of Chicago. The Commissioner of the Department of Aviation or his or her designee (or any successor thereto) shall have the authority to undertake the City of Chicago's obligations and responsibilities under this Agreement. "FAA" means the Federal Aviation Administration or any successor agency. "Governmental Unit" means a county, township, municipality, municipal corporation, unit of local government, public school district, special district, public corporation, body corporate and politic, forest preserve district, park district and any other local governmental agencies, including any created by intergovernmental agreement among any of the foregoing units. "Noise Compatibility Programs" means programs, including but not limited to the Residential Sound Insulation Program and the School Sound Insulation Program, which address aircraft noise concerns in the O'Hare Commission Area as determined by the O'Hare Commission in cooperation with the City. "Noise Compatibility Projects" means the noise compatibility projects (including administrative costs) in the O'Hare Commission Area which are eligible for funding based on FAA regulations and grant assurances, which have been identified as eligible for participation in Noise Compatibility Programs as determined by the O'Hare Commission in cooperation with the City based on criteria adopted by the O'Hare Commission, and for which there is available funding. Noise Compatibility Projects include, but are not limited to, the sound insulation of homes and schools and/or providing the funding for such sound insulation to be implemented. Participation in a Noise Compatibility Program or receipt of a Noise Compatibility Project shall voluntary on the part of the relevant property owner. "O'Hare " means Chicago O'Hare International Airport. "O'Hare Commission" means the O'Hare Noise Compatibility Commission established pursuant to this Agreement and having the composition set forth in Section 2 of this Agreement. B-1 "O'Hare Commission Area" means the area in the vicinity of O'Hare with an interest in O'Hare -related aircraft noise issues, which area includes but is not limited to the following municipalities and Governmental Units: (i) the City, Arlington Heights, Bartlett, Bellwood, Bensenville, Des Plaines, Elmwood Park, Franklin Park, Harwood Heights, Hoffman Estates, Itasca, Maywood, Melrose Park, Mount Prospect, Niles, Norridge, Northlake, Oak Park, Palatine, Park Ridge, River Forest, River Grove, Rolling Meadows, Rosemont, Schaumburg, Schiller Park, Stone Park and Wood Dale; (ii) the unincorporated areas of Leyden, Maine, Niles and Norwood Park Townships in Cook County and the unincorporated areas of Addison Township in DuPage County; (iii) Districts 59, 63, 64, 80, 81, 84, 84.5, 85.5, 86, 87, 88, 89, 214, 234, 299 and 401. Municipalities and public school districts may be added to the O'Hare Commission Area as provided in Section 5.G. "Part 150 Plan" means a noise abatement and land use compatibility plan developed pursuant to 14 CFR Part 150, or any successor provision. "Participant" means, at any time, each city, village, public school district or county located in the O'Hare Commission Area that has executed a counterpart of this Agreement on the basis set forth in this Agreement, other than the City. "Residential Sound Insulation Program" means the program determined by the O'Hare Commission in cooperation with the City to provide sound insulation to homes in the O'Hare Commission Area that are affected by O'Hare -related aircraft noise, and that are eligible for sound insulation pursuant to FAA guidelines and regulations and eligibility criteria established by the O'Hare Commission in cooperation with the City, and for which there is available funding. "School Sound Insulation Program" means the program determined by the O'Hare Commission in cooperation with the City to provide sound insulation and sound insulation funding to schools in the O'Hare Commission Area that are affected by O'Hare -related aircraft noise, and that are eligible for sound insulation pursuant to FAA guidelines and regulations and eligibility criteria established by the O'Hare Commission in cooperation with the City, and for which there is available funding. B-2 0 4 ffe co Z-s CC•v.01V ws Ca 00 IJ W ,/r . %/�CITV ` OF,41% o I�u DES PLAINES,/ ILLI/ Consent Agenda Item #28 City of Des Plaines Police Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5400 Fax: 847-391-5463 MEMORANDUM Date: November 4, 2010 To: Acting City Manager Jason inski From: Chief Jim Prandin - �I Subj: Advertise for Bid — Painting and Carpet Installation for Police Department Issue: This memorandum will outline the police department's request to paint and install new carpeting on the first and second floors of the station located at 1418 Miner Street. Analysis: The police department has not had its offices / hallways on the first and second floors professionally painted or carpeted in over 15 years. The walls are dingy / damaged and the carpeting is worn, frayed and in some cases held together with duct tape. In an effort to create a professional working environment for our officers and staff, I am requesting authorization to bid this painting and carpeting project. The funding for this project will be made from federal asset forfeiture accounts — at no cost to any previously budgeted funds. Recommendation: The police department is requesting authorization to bid this painting and carpeting project for the first and second floors of the station. The attached specifications outline the terms of process that include a mandatory meeting on November 29, 2010. Attachment Bid Specifications CITY OF DES PLAINES BID SPECIFICATIONS FOR PAINTING AND CARPETING OF THE POLICE DEPARTMENT SECTION 1. INTRODUCTION The City of Des Plaines is seeking bids from qualified vendors to provide a complete project, i.e., all labor, materials, and equipment, for the painting and carpeting to the first and second floors of the police department. SECTION 2. PREPARATION OF BID It is the responsibility of the vendor to carefully examine the specifications and to be familiar with all of the requirements, stipulations, provisions, and conditions surrounding the proposed project. 1. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposal companies' travel or personal expenses shall be the sole responsibility of the vendor and will not be reimbursed by the city. 2. The vendor hereby affirms and states that the price quoted herein constitutes the total cost to the city for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence, overhead expenses, all profit and all other work, services, and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the contract documents considered severally and collectively. 3. The vendor shall demonstrate to the City of Des Plaines that they have the expertise to complete the entire project. 4. The vendor shall comply with all applicable federal, state, and local regulations/licenses regarding the project. SECTION 3. MANDATORY MEETING There will be a mandatory pre-bid meeting at the police department for all vendors submitting bids on Thursday, November 29, 2010 at 10:00 A.M. The purpose of this meeting is to meet with police department staff for an on-site view of the police department to assess and discuss the exact areas to be painted and carpeted. The police department is located at 1418 E. Miner St. Des Plaines, IL. 60016. 1 SECTION 4. SCOPE OF WORK Paint Preparation > Remove wall covering in various areas if deemed necessary > Skim coat walls, where necessary., where wall covering was removed and sand > Patch, sand, and prime all damaged areas > Sand all glossy surfaces, i.e., steel doors/frames, to ensure the adhesion of paint Painting Y Paint all steel doors/frames, electrical panels, and other selected metal finish areas with one coat of black alkyd gloss enamel paint > Paint selected walls with two coats of latex semi -gloss enamel paint, color to be decided upon bid award Carpeting > Take up existing glue down carpet and vinyl wall base and haul away > Patch and level (floor prep) any areas in concrete surface underneath old carpeting to ensure proper adhesion of new carpeting > Provide and install a commercial grade carpet loop tile in all areas where carpet was removed, color and pattern to be determined upon bid award > Carpet tiles shall be 24" x 24" in size, 1/10 (39.37 rows per 10cm), solution dyed nylon > Provide and install new vinyl base where new carpet is installed SECTION 5. ADDITIONAL REQUIREMENTS > Prevailing wages shall be paid along with a certified copy of their payroll > Provide Certificate of Liability Insurance > A detailed description of the product they will install/use 2 D All materials shall be applied in accordance with the manufacturer's specifications D The bid shall include a cost for the moving of all furniture, file cabinets, desks, etc. D All areas shall be cleaned up at the end of each day and all refuse will be disposed of off premises D Work shall be performed at various hours, days, nights, weekends, etc. to accommodate the 24/7 schedule of the police department D All extras must be approved by written authorization prior to their commencement SECTION 6. BID RESPONSE Sealed envelopes containing five (5) copies of the bid should be delivered to the City Clerk's Office, Room 602, 1420 Miner Street, Des Plaines, IL, 60016, no later than 3:00 p.m. (local time), Friday, December 15, 2010. As soon as possible thereafter, the bids will be opened; however, award decisions will not be made at the opening. Bids must be typewritten and provided in hardcopy. Bids submitted orally (either by telephone or in person), by facsimile, or via E -email will not be accepted. Include the following with your bid: D Additional product information that might be of interest relative to the specifications listed above. D Product literature describing how your product meets the scope of work. D At least five (5) references describing past projects in an environment that is similar in size and complexity to the city's requirements. D A brief description of how long your company has provided the product. D Implementation lead times and schedule considerations. SECTION 7. REVIEW AND SELECTION PROCESS The City of Des Plaines will designate a screening committee to review all bids. From this review up to three (3) applicants may be selected for a personal interview, in Des Plaines, IL, with the screening committee. Interviews, if required, will last approximately one (1) hour and will include detailed questions regarding methodology, qualifications, and relevant work experience. 3 Bids shall be evaluated on the following criteria: > Prior experience D Review of references ➢ Estimated time to complete project > Cost. The contract will be awarded to the vendor that, in the opinion of the screening committee, Chief of Police, City Manager, and City Council, offers the best combination of performance and price while meeting all required specifications. The city reserves the right to waive any informality in any bid and to delete certain items listed in the bid set forth herein. This request for bids does not commit the City of Des Plaines to award a contract, to pay any costs incurred in the preparation of a bid to this request, or to procure a contract for services. All bids submitted shall become the property of the City of Des Plaines. The City of Des Plaines reserves the right to accept or reject any or all bids received as a result of this request, to negotiate with qualified consultants, or to cancel in part or in its entirety the request for bids, if it is determined to be in the best interest of the Municipality. The City may require the vendor selected to participate in negotiations concerning contract price. SECTION 8. CITY CONTACT INFORMATION All questions regarding the requirements stated within this document should be directed to: City of Des Plaines Office of the City Clerk 1420 E. Miner St. Des Plaines, IL. 60016 (847) 391-5300 4 COMMITTEE OF THE WHOLE PACKET CITY OF DES PLAINES ILLINOIS Committee of the Whole Item #1a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: November 3, 2010 To: Jason Slowinski, Acting y M=11 ager CC: Mayor, City Council, ity Clerickity Attorney, Department Directors From: Dorothy Wisniewski, Director of Finance Subj: Resolution R-155-10 November 15, 2010 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register .$3,458,073.12 DW/wj CITY OF DES PLAINES RESOLUTION R-155-10 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. November 15, 2010 FUND # FUND TITLE 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 0620 ELECTED OFFICE 0631 CITY MANAGER 0632 INFORMATION TECHNOLOGY 0634 LEGAL 0635 MEDIA SERVICES 0637 HUMAN RESOURCES 0639 HEALTH & HUMAN SERVICES 0651 FISCAL SERVICES 0657 OVERHEAD - GEN FUND 0659 GEOGRAPHIC INFO. SYSTEMS 1811 ENGINEERING/GENERAL (PW & ENGINEERING DEPT) 1820 BLDG & CODE ENFORCEMENT 1830 PLANNING & ZONING 1840 ECONOMIC DEVELOPMENT 1211 POLICE ADMINISTRATION 1212 POLICE UNIFORMED PATROL 1213 POLICE CRIMINAL INVEST 1214 POLICE SUPPORT SERVICES 1221 FIRE ADMINISTRATION 1222 FIRE EMERGENCY SERVICES 1223 FIRE PREVENTION SERVICES 1224 EMA 1241 POLICE & FIRE COMMISSION 2451 STREET/GROUNDS MAINTENANCE 2453 VEHICLE MAINTENANCE DIV 2454 PUBLIC WORKS ADMIN FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 201 LIBRARY FUND 2110 LIBRARY SERVICES 201 LIBRARY FUND 2130 IL LIBRARY PER CAP GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 202 LIBRARY CAPITAL PROJECTS 202F LIBRARY CAPITAL PROJECTS FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 203 MOTOR FUEL TAX FUND 203F MOTOR FUEL TAX FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 204 HUD:COM DEV BLOCK GRANT 204F HUD:COM DEV BLOCK GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 205 T.I.F. #1 DOWNTOWN 205F T.I.F. #1 DOWNTOWN FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 206 EMERGENCY COMMUNICATIONS 206F EMERGENCY COMMUNICATIONS FUND # FUND TITLE 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND ORGANIZATION # ORGANIZATION TITLE 208F DPPD SEIZED ASSETS 2081 FORFEITURE ACCOUNT 2082 CUSTOM ASSETS 2083 DEA ACCOUNT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 210 T.I.F. #3 W. WILLE RD 210F T.I.F. #3 WILLE ROAD FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 212 T.I.F. #5 PERRY/LEE 212F T.I.F. #5 PERRY/LEE FUND # FUND TITLE 213 T.I.F.#6 MANNHEIM/HIGGINS FUND # FUND TITLE 214 T.I.F. #4 FIVE CORNERS FUND # 230 230 230 FUND TITLE GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS FUND # FUND TITLE 414 CAPITAL PROJECTS FUNDS FUND # FUND TITLE 501 METRA LEASED PARKING FUND FUND # 502 502 502 502 502 FUND TITLE WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND FUND # FUND TITLE 503 CITY OWNED PARKING FUND FUND # 604 FUND # 625 FUND TITLE ESCROW FUND FUND TITLE 125 CAFETERIA PLAN FUND # FUND TITLE 701 RISK MANAGEMENT FUND FUND # 702 702 702 702 702 FUND TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT FUND # FUND TITLE 703 I T REPLACEMENT FUND FUND # FUND TITLE 705 HEALTH BENEFITS FUND FUND # FUND TITLE 706 COMPENSATED ABSENCES FUND # FUND TITLE 707 LIBRARY COMPENSATED ABS CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 213F T.I.F. #6 MANNHEIM/HIGGIN ORGANIZATION # ORGANIZATION TITLE 214F T.I.F. #4 FIVE CORNERS ORGANIZATION # ORGANIZATION TITLE 2310 PUBLIC SAFETY GRANTS 2320 CAPITAL GRANTS 2330 OTHER GRANTS ORGANIZATION # ORGANIZATION TITLE 414F CAPITAL PROJECTS ORGANIZATION # ORGANIZATION TITLE 5011 METRA LEASED LOTS ORGANIZATION # 0655 1812 5023 5024 5025 ORGANIZATION TITLE FISCAL SERVICES/WATER ENGINEERING/WATER (PW & ENGINEERING DEPT) WATER SYSTEMS PW - WATER - PLANT SEWER SYSTEMS ORGANIZATION # ORGANIZATION TITLE 5013 CITY OWNED PARKING OPS ORGANIZATION # ORGANIZATION TITLE 604F ESCROW ORGANIZATION # ORGANIZATION TITLE 625F CAFETERIA PLAN ORGANIZATION # ORGANIZATION TITLE 701 F RISK MANAGEMENT ORGANIZATION # 702F 7021 7022 7023 702304 ORGANIZATION TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPCMNT - WATER FIRE DEPT EQUIP REPLCMNT POLICE DEPT EQUIP RPLCMNT SHORT TERM EQUIPMENT LOAN ORGANIZATION # ORGANIZATION TITLE 703F I T REPLACEMENT ORGANIZATION # ORGANIZATION TITLE 705F HEALTH BENEFITS ORGANIZATION # ORGANIZATION TITLE 706F COMPENSATED ABSENCES ORGANIZATION # ORGANIZATION TITLE 707F LIBRARY COMPENSATED ABS SUNGARD PI•;N'I'AMATION INC FUND ACCOUNTING DATE: 11/01/10 TIME: 08 01:01 SELECTION CRITERIA: payable.duc daLe "11/15/2010" FUND 100 GENERAL FUND ORGAN 17.A'1'InN ACCOUNT TITLE; 0620 0620 0620 0620 920220 920220 970100 970100 MEMBERSHIP DUES MEMBERSHIP DUES OFFICE SUPPLIES OFFICE SUPPLIES TOTAL ELECTED OFFTCE 0631 970100 OFFICE SUPPLIES TOTAL CITY MANAGER 0612 0632 0632 0632 0632 0632 0632 930110 930110 970115 970115 970115 970115 970900 N h M SOFTWARE R & M SOFTWARE. SUPPLIES: DEPT/0 SUPPLIES: DEPT/0 SUPPLIES: DEPT/0 SUPPLIES: DEPT/O EQUIPMENT <$5,00 TOTAL INFORMATION TECHNOLOGY 0634 0634 0634 0634 0634 0634 0634 0634 0634 0634 0634 0634 0634 TOTAL. LEGAL 920100 920100 920100 920100 920103 920103 920103 920103 920103 920110 920235 970620 970620 0635 960990 0635 960990 0635 960990 0635 960990 0635 960990 0635 960990 0635 960990 0635 960990 0635 970260 TOTAL MEDIA SERVICES 0637 LEGAL LEGAL. LEGAL LEGAL LEGAL. LEGAL LEGAL LEGAL LEGAL FEES FEES FEE'S FEES FEES: FEES: FEES: FEES: FEES: LABO LABO LABO LABO LABO PROFESSIONAL SER RECORDING FEES SUBSCRIPTIONS & SUBSCRIPTIONS & MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL POSTAGE AND PARC 104162 37429 08520 102798 C1TY OF DES PLAINES CASA REQUIREMEN'T'S BILL LIST -VENDOR --- METROPOLITAN MAYORS C DES PLAINES CHAMBER 0 WAREHOUSE DIRECT HINCKLEY SPRING WATER 102798 HINCKLEY SPRING WATER 108132 85751 05124 100279 100279 100279 05124 08775 08775 100392 100392 03679 03679 107587 107587 25529 103874 34881 03363 03363 107880 107997 108070 108070 108070 108445 108445 108779 102681 970100 OFFICE SUPPLIES 71891 SCACCO CONSULTING INC SUNGARD PUBLIC SECTOR C D W GOVERNMENT INCO GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS C D W GOVERNMENT INCO RAYMOND BARTEL RAYMOND BARTEL ANCEL,GLINK,DIAMOND,B ANCEL,GLTNK,DIAMOND,B HERVAS, CONDON & BENS HERVAS, CONDON & BERS FRANCZEK & RADELET FRANCZEK & RADELET KLEIN, THORPE AND JEN MOLOHON SANDQUIST & J COOK COUNTY RECORDER WEST GROUP WEST GROUP JACQUELYN OHLSON CHESLEA HANCOCK LION BARRETT DON BARRETT 130N BARRETT HOLLY BUTZ HOLLY BUTZ REBECCA MUELLER DOOR TO DOOR DIRECT RUNCO OFFICE SUPPLY PAGE NUMBER: 1 ACCTPAYI ACCOUNTING PERIOD: 11/10 PURCHASE OR INVOICE RECNO SALES TAX 2010 052 6132A 909489 0 1651583 1667053 2435 23222 VHQ9092 191224 188613 188040 VGS7956 AMOUNT 225 0.00 2055.20 12 0.00 320.00 93 0.00 112.59 313 0.00 34.27 0.00 2522.06 315 0.00 44.76 0.00 44.76 323 0.00 6965.00 322 0.00 43291.42 14 0.00 321.99 287 0.00 35.57 277 0.00 152.40 280 0.00 467.98 218 0.00 38.99 116 A 295 117 149 22366.0.0006 151 22366.0.0018 139 9261 213 9260 273 128625 233 128195 232 149149 206 DP 10122010 222 29009302010 9 821426200 88 821517207 87 10-25 2010 193 10-25-2010 317 10 25-2010 301 10-24-2010 220 10-20-2010 256 10 21 2010 254 10-20-2010 255 10-20-2010 237 137.76 285 471885 0 48 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 11/03/2010 TIME 08:03:05 SUNGARD PENTAMATION INC - FUND ACCOUNTING 51273.35 300.00 1885.50 2160.00 250.00 1475.20 214.50 2031.00 5275.00 5107.58 300.00 38.00 496.82 207.00 19740.60 56.25 37.50 56.25 37.50 75.00 52.50 67.50 50.00 3540.25 3972.75 166.06 SUNGARU I'KN'I'AMA'I'ION INC FUND ACCOUNTING DATE: 11/03/10 TIME: 00:04:01 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST SELECTION CRI'T'ERIA: payable duc dale "11/15/2010" FUND 100 GENERAL. FUND ORGANIZATION ACCOUNT -TITLE ---- -- -- -•--VENDOR 0637 97011', SUPPLIES: DEFT'/O 107855 JANET O'CONNEI.L TOTAI. IIIIMAN RESOURCES 0639 970100 OFFICE SUPPLIES 71891 0639 970100 OFFICE SUPPLIES 71891 TOTAL. HEALTH & HUMAN SERVICES RUNCO OFFICE SUPPLY RUNCO OFFICE SUPPLY 0657 920120 COMMUNICATION SE 107140 PACIFIC TELEMANAGEMEN 0657 970260 POSTAGE AND PARC 00933 POSTMASTER TOTAL OVERHEAD GEN FUND 0659 960990 MISC CONTRACTUAL 101162 MUNICIPAL GIS PARTNER TOTAL GIS 100 100 100 100 100 100 100 100 810500 830100 830100 850101 850103 850103 850214 850218 REAL ESTATE THAN VEHICLE LICENSES VEHICLE LICENSES ORD FINES:DIRECT COMPLIANCE TICKE COMPLIANCE TICKE NONRESIDENT AMBO RES 1 DENT AMBULAN 105060 101681 108331 108808 108809 108812 106866 106866 STONE GATE OF DES PLA DAVID CHURCH SIEGLINDE SCHNEIDER EDGAR MESA DANIEL PEREZ OLHA YASTIU HEALTHCARE & FAMILY S HEALTHCARE & FAMILY S TOTAL GENEIRAL. FUND 121] 9'/0900 EQUIPMENT c$5.00 102028 KUSTOM SIGNALS INCORP TOTAL POLICE ADMINISTRATION 1212 1212 1212 970100 970100 970100 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES TOTAL POLICE UNIFORMED PATROL 1213 1213 1213 1213 920204 920220 960990 960990 TRAINING MEMBERSHIP DUES MISC CONTRACTUAL MISC CONTRACTUAL TOTAL POLICE CRIMINAL INVEST 1214 1214 1214 1214 920110 920120 930010 930030 PROFESSIONAL SER COMMUNICATION SE R & M EQUIPMENT R & M VEHICLES 100279 100279 100279 23466 103795 104054 108334 103874 107140 07035 04839 GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS NORTHWEST POLICE ACAD ALLIANCE AGAINST FINA CERTIFION CORPORATION LEXISNEXIS RISK DATA MOLOHON SANDQUIST & J PACIFIC TELEMANAGEMEN ILLINOIS DEPT OF AGRI ROYAL TOUCH CAR WASH PAGE NUMBER: 2 ACCTPAYI ACCOUNTING PERIOD: 11/10 PURCHASE OR INVOICE RECNO SALES TAX REIMB 10-10 192 0.00 0.00 471590 0 C470456-0 226268 10-19-2010 AMOUNT 98.28 264.34 47 0.00 48.97 49 0.00 5'1.52 0.00 8.55 66 0.00 78.00 70 0.00 440.00 0.00 518.00 1321 84 0.00 14606.42 0.00 14606.42 REFUND 42 REFUND10-10 22 REFUND -OCT 118 REFUND 10-10 223 REFUND OCT 64 REFUND OCT 108 371839 303 362337 314 427223 1B9966 191173 192463 10-15-2010 2010-11 36199 20100930 DP 10122010 226268 7P00100'/ 1132 0.00 20.00 0.00 80.00 0.00 5.00 0.00 4.00 0.00 25.00 0.00 40.00 0.00 187.67 0.00 202.72 0.00 564.39 181 0.00 74.00 0.00 74.00 279 0.00 353.06 286 0.00 42.87 284 0.00 29.66 0.00 425.59 186 0.00 25.00 60 0.00 25.00 20 0.00 108.95 170 0.00 257.45 0.00 416.40 253 0.00 600.00 67 0.00 225.00 188 0.00 200.00 51 0.00 20.00 RUN DATE 11/03/2010 TIME 08:03:05 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PEN'1'AMATION INC DATE: ]]/01/10 TIME: 08:01.01 FUND ACCOUNTING SELECTION CRITERIA: payable.due dale "11/1b/2010" FUND - 100 GENERAL FUND ORGANIZATION 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 ACCOUNT - - TITLE -- 960020 960020 960020 960020 960990 970100 970110 970140 970150 970190 970270 970270 970270 970270 DISPOSITION OF A DISPOSITION OF A DISPOSITION OF A DISPOSITION OF A M1SC CONTRACTUAL. OFFICE SUPPLIES MEALS (PRISONERS POLICE RANGE COMMUNITY RELATI UNIFORMS/APPAREL PRINTING REPROD- PRINTING REPROD PRINTING REPROD PRINTING-REPROD TOTAL POLICE SUPPORT SERVICES 98930 98930 98930 98930 108124 100279 101226 60347 02618 107357 09705 09705 09705 09705 1221 970100 OFFICE SUPPLIES 09638 1221 970190 UNIFORMS/APPAREL. 01262 TOTAL FIRE ADMINISTRATION 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 930010 930010 930200 960040 960040 960040 960040 970100 970100 970100 970100 9701]5 970170 970170 970170 970190 970270 R & M EQUIPMENT R & M EQUIPMENT RENTALS & LEASES EMPLOYEE PIIYSICA EMPLOYEE PHYSICA EMPLOYEE PHYSICA EMPLOYEE PHYSICA OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES: DEPT/0 JANITORIAL JANITORIAL JANITORIAL UNIFORMS/APPAREL PRINTING-REPROD- TOTAL FIRE EMERGENCY SERVICES 1223 1223 920204 TRAINING 920204 TRAINING TOTAL FIRE PREVENTION SERVICES 1224 1224 1224 920220 970190 970190 MEMBERSHIP DUES UNIFORMS/APPAREL UNIFORMS/APPAREL 108275 21731 105610 106122 106122 106122 106122 09638 09638 09638 09638 105387 105610 105610 105610 04073 08292 CI'T'Y OF DES PLA I NES CAST I REQU I I) MINT'S 1111.L LIST PAGE NUMBER: 3 ACCTPAYI ACCOUNTING PERIOD: 11/10 - PURCHASE OR INVOICE RECNO SALES TAX A H C IIUMANE WILDLIFE A B C IIUMANE WILDLIFE A B C IIUMANE WILDLIFE A H C HUMANE WILDLIFE SHRED I1' GARVEY'S OFFICE PLUS DES I'LAINES ENTERPRIS SIIORE GALLERIES PESCHE'S INC UNIFORM DEN EAST ]NCO COPYSET CEN'T'ER COPYSET CENTER COPYSET CENTER COPYSET CENTER OFFICE DEPOT GREAT 1.AKES F]RF: & SA FIRESERVICE MANAGMENT NOVAK & PARKER H P PRODUCTS ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT HENRY SCHEIN INCORPOR H P PRODUCTS H P PRODUCTS H P PRODUCTS AIR ONE EQUIPMENT PRESSTECH 06367 ILLINOIS FIRE SAFETY 48703 FIRE INVESTIGATORS ST 35079 19300 19300 ILL EMERGENCY SERVICE RAY O'HERRON CO INC 0 RAY O'HERRON CO INC 0 AMOUNT 119653 260 0.00 35.00 119040 263 0.00 35.00 119803 261 0.00 35.00 119402 267 0.00 35.00 21362.008 99 0.00 60.00 190492 270 0.00 7.98 SEPT 2010 294 0.00 450.15 92057 31 0.00 4437.60 15536 44 0.00 157.99 18781 9B 0.00 465.00 31807 17 0.00 34.00 31842 15 0.00 100.00 31790 16 0.00 166.00 31822 18 0.00 657.00 53655322300] 147066 0.00 7720.72 196 0.00 8.61 282 0.00 216.00 9013 292 113849 187 880317 312 380952 270 380789 266 379814 262 379919 264 536429387001 197 537458124001 399 537220321001 19B 537448617001 191 5919725-01 318 884748 3)1 884747 310 887072 309 7009D 268 24891 65 NOV 17-18 10-13-2010 0.00 224.61 0.00 1513.09 0.00 265.86 0.00 100.00 0.00 661.00 0.00 861.00 0.00 462.00 0.00 486.00 0.00 13.21 0.00 -55.80 0.00 67.12 0.00 8.24 0.00 369.00 0.00 887.44 0.00 945.09 0.00 152.37 0.00 44.59 0.00 380.00 0.00 7160.21 175 0.00 75.00 291 0.00 150.00 0.00 225.00 2011 113 0.00 65.00 28219 52 0.00 111.80 29065 46 0.00 427 50 RUN DATE 11/03/2010 TIME 08:03:05 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARU PIiN'I'AMA'1' 1 ON INC DATE: 1:1/01/111 TIME: 0I1:(t t•01 FIINI) ACCOUNTING SELEC'T'ION CRITERIA: payablc.duc daLc•"11/15/2010" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT TITLE 1224 970190 UNIFORMS/APPAREL 19300 TOTAL CMA 1811 920110 1811 920204 1811 970100 1811 970100 1811 970115 TOTAL ENGINEERING/GENERAL. 1820 1820 1820 1820 1820 1820 920110 920110 920220 970100 970100 970270 PROFESSIONAL SER TRAINING OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES: DEPT/0 PROFESSIONAL SER PROFESSIONAL SER MEMBERSHIP DUES OFFICE SUPPLIES OFFICE SUPPLIES PRINTING REPROD TOTAL BLDG & CODE ENFORCEMENT 1830 920235 RECORDING FEES TOTAL PLANNING 6 ZONING 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 245: 245- 245'. 930020 930020 930020 930020 930020 930070 960990 960990 960990 960990 960990 960990 960990 960990 960990 970160 970160 970160 970160 970160 970167 970167 970240 970250 970250 R & M HI DOS & ST R & M Bld)OS & ST R & M BLUG5 & ST R & M BLDGS & ST R & M BLDGS & ST R & M STREET LIG MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL TOOLS TOOLS TOOLS TOOLS TOOLS AND HARDWA AND HARDWA AND HARDWA AND HARDWA AND HARDWA SAFETY EQUIPMENT SAFETY EQUIPMENT STREET AND TRAFF SUPPLIES: STREET SUPPLIES: STREET 07989 108132 08520 08520 08520 107699 107699 106558 09638 09638 08570 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST - VENDOR RAY O'HERRON CO INC 0 GEWALT HAMILTON ASSOC SCACCO CONSULTING INC WAREHOUSE DIRECT WAREHOUSE DIRECT WAREHOUSE DIRECT THOMPSON ELEVATOR INS THOMPSON ELEVATOR INS JOHN PABIAN OFFICE DEPOT OFFICE DEPOT CLASSIC GRAPHIC INDUS 34881 COOK COUNTY RECORDER 01250 02946 302310 102310 108790 04422 104942 107969 107969 107969 107969 107969 45282 45282 45282 05407 05407 05407 08636 17132 04338 29678 08518 03313 104449 GRAINGER LORCHEM TECHNOLOGIES HASTINGS AIR -ENERGY C HASTINGS AIR -ENERGY C HILL / AHERN FIRE PRO H & H ELECTRIC COMPAN TRUGREEN CINTAS 022 CINTAS 022 CINTAS 022 CINTAS 022 CINTAS 022 ANDERSON PEST SOLUTIO ANDERSON PEST SOLUTIO ANDERSON PEST SOLUTIO HOME DEPOT CREDIT SER HOME DEPOT CREDIT SER HOME DEPOT CREDIT SER ACE DES PLAINES INCOR MENARDS PROSAFETY ADDISON BUILDING MATE HALL SIGNS TNCORPORAT HIGHWAY TECHNOLOGIES SHERWIN INDUSTRIES IN PAGE NUMBER: 4 ACCTPAY 1 ACCOUNTING PERIOD: 11/10 PURCHASE OR INVOICE RECNO SALES TAX 28995 45 0.00 0.00 4318.400 2 271 2435 29 876727-1 91 906818-0 90 908884-0 89 AMOUNT 59.00 663.30 0.00 4041.50 0.00 400.00 0.00 20.89 0.00 194.87 0.00 49.31 0.00 4706.57 10-3509 105 0.00 3625.00 10-3681 101 0.00 75.00 REIMS OCT 68 0.00 130.00 537699429001 195 0.00 36.16 537911045001 194 0.00 24.16 65808 21 0.00 591.35 0.00 4481.67 29009302010 10 0.00 270.00 0.00 270.00 9372182080 215 0.00 259.20 45102 171 0.00 1976.66 35699 209 0.00 137.27 35700 210 0.00 132.27 57033-710275 276 0.00 592.86 17667 316 0.00 227.50 421098 115 0.00 199.95 22152335 8 0.00 51.69 22145765 24 0.00 51.69 22152335 7 0.00 37.52 22145765 25 0.00 37.52 22149066 26 0.00 -34.11 1504508 156 0.00 38.77 1504506 158 0.00 41.50 1504507 157 0.00 41.50 6022907 275 0.00 21.94 7022675 265 0.00 21.25 6022905 283 0.00 153.52 219592 297 0.00 5.98 67829 228 0.00 6.56 2-675670 110 0.00 93.00 662436 159 0.00 296.50 260762 214 0.00 27.62 65063742-001 82 0.00 1098.96 35039580 37 0.00 710.00 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACFOUNTING DATE: 11/01/10 TIME: 00:03 01 SELECTION CRITERIA: payable.due date "11/15/2.010" FUND - 100 GENERAL FUND ORGANIZATION ACCOUNT TITLE -- - 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 970250 970250 970250 970250 970250 9702,:0 970250 970250 970250 970250 970250 970320 970320 970320 970320 970320 970320 970320 970320 970320 970820 SUPPLIES: SUPPLIES: SUPPLIES. SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: STREET STREET STREET STREET S'I71EE'I' STREET STREET STREET STREET STREET STREET BLDG BLDG BLDG DWG BLDG BLDG BLDG BLDG BLDG R R R R R R R R R 03923 03923 03923 83923 03923 83923 83923 83923 03923 83923 03923 00189 00189 00189 17132 17132 17132 17132 17132 17132 CITY OF DES PLAINES CASH REQUI I REMEN'1 :9 HILL LIST - -- VENDOR ORANGE CRUSH ORANGE CRUSII ORANGE CRUSH ORANGE CILUSII ORANGE CRASH ORANGE CRUSII ORANGE CRUSII ORANGE CRUSH ORANGE CRUSII ORANGE CRUSH ORANGE CRUSII ANDERSON LOCK ANDERSON IACK ANDERSON LOCK MENARDS MENARDS MENARDS MENARDS MENARDS MENARDS CO LTD CO LTD CO LTD ELECTRICITY 108680 TNTEGRYS ENERGY SERVI TOTAL STREET/GROUNDS MINT 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 920204 930030 930030 930030 930030 930030 930110 930230 930230 930230 960990 970310 970310 970310 970310 970310 970310 970310 970310 970310 970330 970330 970330 970330 970330 970330 TRAINING 102128 R & M VEHICLES 00109 R & M VEHICLES 08004 R & M VEHICLES 08004 R & M VEHICLES 08004 R & M VEHICLES 08778 R & M SOFTWARE 23559 RENTAL OF UNIFOR 107969 RENTA1, OF UNIFOR 107969 RENTAL OF UNIFOR 107969 M1SC CONTRACTUAL 06311 SUPPLIES: EQUIP 05875 SUPPLIES: EQUIP 100929 SUPPLIES: EQUIP 104539 SUPPLIES: EQUIP 104539 SUPPLIES. EQUIP 105240 SUPPLIES: EQUIP 105649 SUPPLIES: EQUIP 105649 SUPPLIES: EQUIP 105649 SUPPLIES: EQUIP 107772 SUPPLIES: VEHICL 00189 SUPPLIES: VEHICL 02448 SUPPLIES: VEHICL 04207 SUPPLIES: VEHICL 04207 SUPPLIES: VEHICL 04207 SUPPLIES: VEHICL 06198 JOHN DAHLGREN ANDERSON IACK CO LTD DAVE & JIM'S AUTO BOD DAVE & JIM'S AUTO BOD DAVE & JIM'S AUTO BOD HAVEY COMMUNICATIONS SNAP ON INDUSTRIAL CINTAS 022 CINTAS 022 CINTAS 022 PRAXAIR/GAS TECH ATLAS BOBCAT INC. GOLF MILL FORD CRAGIN INDUSTRIAL SUP CRAGIN INDUSTRIAL SUP BILL'S POWER EQUIPMEN LEE AUTO PARTS LEE AUTO PARTS LEE AUTO PARTS N APA OF DES PLAINE ANDERSON LOCK CO LTD NORTHWEST FORD TRUCK POMP'S TIRE SERVICE, POMP'S TIRE SERVICE, POMP'S TIRE SERVICE, WHOLESALE DIRECT, INC PAGE NUMBER: 5 ACCTPAY1 ACCOUN'T'ING PERIOD: 11/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 386564 164 0.00 109.65 387374 179 0.00 365.16 186693 177 0.00 1303.05 387243 180 0.00 746.64 3117735 185 0.00 58.65 387966 184 0.00 452.37 387839 182 0.00 728.28 386142 183 0.00 474.10 385979 202 0.00 700.74 387157 201 0.00 521.73 386845 200 0.00 320.79 627248 302 0.00 34.93 627498 304 0.00 78.00 CO27305 161 0.00 -9.9B 62488 119 0.00 23.92 65832 120 0.00 23.95 65453 124 0.00 43.73 60957 125 0.00 45.71 63301 226 0.00 13.53 63002 229 0.00 37.47 16206790-1 86 0.00 9038.30 0.00 21338.04 REIMS NOV 97 0.00 170.00 7022053 305 0.00 215.00 13455 236 0.00 50.00 13425 239 0.00 50.00 13435 238 0.00 50.00 1919 205 0.00 130.90 13375258 58 0.00 510.00 22149066 27 0.00 47.00 22152335 6 0.00 47.00 22145765 23 0.00 47.00 37397787 109 0.00 368.65 B20482 269 0.00 46.18 274324P 242 0.00 211.86 44791 241 0.00 82.72 45673 240 0.00 -14.12 27496 140 0.00 147.55 516228 138 0.00 27.21 512376 167 0.00 6.49 512377 166 0.00 13.41 364165 243 0.00 4.80 627442 306 0.00 4.99 6139864 252 0.00 226.08 862725 112 0.00 1186.00 865914 59 0 00 125.00 856940 74 0.00 504.40 180548 92 0.00 64.82 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARU 1'IiN'I'AMATION INC DATE: 11/01/10 TIME: 08:04:01 MIND ACCOUNTING CITY OF DES PLAINES CASII REQUIREMENTS BILL LIST PACE NUMBER: 6 ACC'I'PAY 1 ACCOUNTING PERIOD: 11/10 SELECTION CRITERIA: payable.due_dat.ea"11/15/2010" FUND 100 GENERAL. FUND ORGANIZATION ACCOUNT '1'1'1'LE •- -VENDOR-- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 2453 970330 SUPPLIES: VEHICI. 08636 ACE DES PLAINES INCOR 219585 296 0.00 5.92 2453 970330 SUPPLIES: VENICE 08778 HAVE? COMMUNICATIONS 1900 208 0.00 93.90 2453 970330 SUPPLIES: VEHICL 100192 E J EQUIPMENT JNCORPO 41529 234 0.00 471.78 2453 970330 SUPPLIES: VEHICL 101080 CERTIFIED FLEET SERVI S12789 144 0.00 522.55 2453 970330 SUPPLIES: VEHICI, 104329 CHICAGO INTERNATIONAL 112042721 4 0.00 218.08 2453 970330 SUPPLIES: VEHICL 104329 CHICAGO INTERNATIONAL 112042819 5 0.00 210.08 2453 970330 SUPPLIES: VEIIICL 105649 LEE AUTO PARTS 515540 128 0.00 132.33 2453 970330 SUPPLIES: VEIIICL 105649 LEE AUTO PARTS 514341 129 0.00 13.18 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 516484 130 0.00 21.96 2453 970330 SUPPLIES: VEIIICL. 105649 LEE AUTO PARTS 516860 131 0.00 63.64 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 514054 126 0.00 36.57 2453 970310 SUPPLIES: VEHICI. 105649 LEE AUTO PARTS 534138 132 0.00 39.28 2453 970330 SUPPLIES: VEIIICL. 105649 LEE AUTO PARTS 516314 127 0.00 20.02 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 516330 137 0.00 27.96 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 513431 136 0.00 141.98 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 512463 365 0.00 102.49 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 511229 168 0.00 125.40 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 511176 169 0.00 138.65 2453 970330 SUPPLIES: VEHICL 107772 N A P A OF DES PLAINE 362685 245 0.00 '14.73 2453 970330 SUPPLIES: VEHICL 108707 CHICAGO PARTS & SOUND 367214 143 0.00 247.96 2453 970330 SUPPLIES: VEHICL 108707 CHICAGO PARTS & SOUND 367884 142 0.00 109.96 2453 970330 SUPPLIES: VEHICI. 108707 CHICAGO PARTS & SOUND 368151 141 0.00 43.20 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1202880041 162 0.00 316.96 2453 9'10840 DIESEL 107795 AL WARREN OIL COMPANY 622776 259 0.00 8616.34 2453 970850 GASOLINE 107795 AL WARREN OIL COMPANY 624407 155 0.00 14930.82 TOTAL VEHICLE MAINTENANCE DIV 0.00 30983.54 2454 920155 UTILITY BILLING 08770 THIRD MILLENNIUM ASSO 12993 103 0.00 381.38 TOTAL PUBLIC WORKS ADMIN 0.00 381.38 TOTAL FUND 0.00 172569.15 RUN DATE 11/03/2010 TIME 08:03:06 SUNOARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PIiN'1'AMATION INC FUND ACCOUNTING DATE: 11/04/10 TIME: 08:04:01 SELECTION CRITERIA. payablo.du. daLc "11/15/2010" FUND 201 MOTOR FUIl, TAX FUND ORGAN]'LA'1' I ON ACCOUNT TITLE CITY OF DES PLAINES CASI I REQUIREMENTS 1311,1, LIST VENDOR PAGE NUMBER: '! ACCTPAYI ACCOUNTING PERIOD: 11/10 - PURCHASE OR INV0ICE RECNO SALES TAX AMOUNT 203F 920110 PROFESSIONAL SRR 107069 CHICAGO TESTING LABOR 10EG71803 147 0.00 1264.00 203F 920110 PROFESSIONAL SER 107069 CHICAGO 'TESTING LABOR 10EG71902 11 0.00 463.00 203F 930080 R 6 M 'TRAFFIC SI 05932 COOK COUNTY TREASURER 2010 3 13 0.00 609.00 203F 970120 ICE CONTROL 08147 CARGILL INCORPORATED 2912729 19 0.00 25747.92 203F 970120 ICE. CONTROL 06147 CARGILL, INCORPORATED 2911910 250 0.00 18676.24 203F 970120 ICE CON'I'IIOL 08147 CARGILL INCORPORATED 2913663 308 0.00 15947.09 203F 970820 ELECTRICITY 100659 EXELON ENERGY COMPANY 200214000030 107 0.00 21439.78 TOTAL MOTDR FUEI, TAX 'DOTAL FUND 0.00 84147.83 0.00 84147.83 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNOARD PENTAMATION INC FUND ACCOUNTING DATE: 11/01/10 TIME: 00:01:01 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 8 ACCTPAYI ACCOUNTING PE1t1OD: 11/10 SELECTION CRITERIA: puy1I.IL.dut. dale "11/16/:010" FUND 2.09 IIUD:COM DEV BLACK GRANT ORGANIZATION ACCOUNT - TITLE - -- - VENDOR- -- - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 204F 92.0440 SUIISIDY:EMERGENC 82395 THE HARBOUR, INC. 7/I-9/30/10 272 0.00 750.00 TOTAL IIUII:COM DEV BLACK GRANT 0.00 750.00 TOTAL FUND 0.00 750.00 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PIiN'l'AMATION INC FUND ACCOUNTING DATE: 11/03/10 TIME: 08:01:01 SELECTION CRITERIA: payable.due dale "11/15/2010" FUND - 205 '1.1 . F. 111 DOWN'T'OWN ORGAN I RAT 1 ON ACCOUNT TITLE 205F 920110 205F 960185 205F 960185 205F 960185 205F 960185 205F 960998 205F 970222 205F 9702.23 TOTAL '1'. 1 . F . 111 DOWNTOWN TOTAL FUND PROFESSIONAL, SER DOWN'T'OWN LANDSCA DOWNTOWN LANDSCA DOWNTOWN IJ NUSCA DOWNTOWN LANDSCA INCENTIVE FACADE S'I'REE'I'SCAPE SUI'P RES'I'ORA'1'I ON SUP1' CITY OF DES PLAINES CASII REQUIREMENTS 1111,1, 1.351' PAGE NUMBER: 9 ACCTPAY1 ACCOUNTING PERIOD: 11/10 -VENDOR - - - PURCHASE OR INVOICE RECNO SALES TAX 49501 KAN4: MC KENNA & ASSOC 106613 ROSIIOROUGII PARTNERS 1 106613 ROSBOROUCII PAR'T'NERS 1 106613 ROSBOROUGII PARTNERS 1 10661 3 ROSUOROUGII PAR'T'NERS 1 108810 Kb SANCIIO LLC 59843 SIIERWIN WILLIAMS 02610 PESCIIE'S INC AMOUNT 14012 172 0.00 .187.50 61964 61 0.00 2375.00 61778 S3 0.00 375.00 63779 55 0.00 295.00 61528 54 0.00 482.00 REBATE 10 10 293 0.00 1500.00 8667-8 38 0.00 43.05 14146CR 71 0.00 86.83 0.00 0.00 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING 5370.72 5370.72 SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 11/01/10 T1ME: 00 01.01 SELECTION CRITERIA: payahle.due dale "11/15/2010" FUND 206 EMERGENCY COMMUNICATIONS ORGANIZATION ACCOUNT - -- -TITLE • - - 206F 206P 206F 206F 206F 206F 206F 920110 97.0110 910010 930010 930120 9'/0100 9•/0115 PROFESS10NA1. SER PROFESSIONAI. SER R h M EQUIPMENT 11 & M EQUIPMENT CLEANING:CUSTODI OFFICE SUPPLIES SUPPLIES: DEPT/O TOTAL EMERGENCY COMMUNICATIONS TOTAL FLINT) 02722 15885 107528 108814 104648 04102 04102 CITY OF DES PLJLINES CASA REQUIREMENTS BIL1. LIST VENDOR STEPHEN A LASER ASSOC JOHN REID S ASSOCIATE SEPS INCORPORATED SOFTCHOICE CORPORATIO PERFECT CLEANING SERV SAM'S CLUB DIRECT SAM'S CLUB DIRECT PAGE NUMBER: 10 ACC'I'PAYI ACCOUNTING PERIOD: 11/10 PURCHASE OR INVOICE RECNO SALES TAX • 2002493 117896 1-490850 2459705 32019 8350 09-17-10 AMOUNT 117 0.00 5750.00 174 0.00 200.00 43 0.00 5792.00 41 0.00 6092.11 63 0.00 180.00 33 0.00 51.52 34 0.00 262.20 0.00 0.00 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION .INC - FUND ACCOUNTING 18527.83 18527.83 SUNGARD PENTAMATION INC FLINT) ACCOUNTING DATE; 11/01/10 TIME: 00.01.01 CITY OF DINS P3.AINI.8 CASII REQUIREMENTS BILL LIST PAGE NUMBER: 11 ACC'I'PAY1 ACCOUNTING PERIOD: 11/10 SELECTION CRITERIA. payable.due daLo "11/15/7010" FUND 208 DPPD SEIZED ASSETS FUND ORGANI7.A'I'ION ACCOUNT TITLE • -- •VENDOR - - - - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 2082 920209 TRAINING 107768 SAFETY TECII & RESCUE 5010 9 131 32 0.00 1450.00 2082 970190 UNIFORMS/APPAREL. 107357 UNIFORM DEN EAST INCO 19018 96 0.00 90.93 TOTAL CUSTOM ASSETS 0.00 1548.93 TOTAL FUND 0.00 1598.93 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMA'1' I ON INC FUND ACCOUNTING DATE: 11/01/10 TIME: 08:03:01 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 12 ACCTI'AY1 ACCOUN'T'ING PERIOD: 11/10 SELECTION CR!TER3A: payuble.duc dale "11/15/2010" FUND - 213 T.1.F.IIG MANNIIEIM/111CGINS ORGANIZATION ACCOUNT TITLE - - -VENDOR PURCHASE OR INVOICE RECNO SALES TAX 213F 920100 LEGAL FEES 100392 ANCEL,CLLNK,DIAMOND,B 22366.0.0017 150 0.00 TOTAL T.1 F. 06 MANNHEIM/IIICCIN 0.00 0.00 TOTAL FUND RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT '/1.70 71.70 71 .70 SUNGARD PEN'1'AMAT 1 ON INC FUND AC'C'OUNTI NG DATE: 11/01/10 TIME: 08:03:01 CITY OF DES PILAINES CASII REQUIREMENTS 111LL LIST PAGE NUMBER: 13 ACCTPAYI ACCOUNTING PERIOD: 11/10 SELECTION CRITERIA: pdyable.due ddle="11/15/'7.010" FUND 214 T.J.P. 114 FIVE CORNERS ORGANIZATION ACCOUNT T'I'LE VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 214F '1/0222 STREE :SCAPI 5111')' 101101'/ SIERRA 1)ISI'LAY INCOI1I' 14'08 81 0.00 2206.00 TOTAL T.I.P. 114 FIVE CORNERS 0.00 2286.00 0.00 2286.00 TOTAL POND RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 11/04/1U TIME: 08 111:01 CITY OF DES PLAINES CASA REQUIREMENTS B11d. LIST PAGE NUMBER: 14 ACC'1'PAY1 ACCOUNTING PERIOD: 11/10 SELECTION CRITERIA: payablc.due dale "11/15/2010" FUND 210 GRANT FUNDED PROJECTS ORGANIZATION ACCOUNT - TITLE -- VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 2310 970190 UNIFORMS/APPAREL 19300 RAY O'HERRON CO INC 0 28638 62 0.00 1357.00 2310 980410 COMPUTER IIARDWAR 200294 DELL MARKETING LP XF43CC666 289 0.00 12123.12 TOTAL PUBLIC SAFETY GRANTS 0.00 11480.12 2320 920110 PROFESSIONAL, SER 102614 C1VILTECH ENGINEERING 38427 249 0.00 10742.11 2320 980300 IMPROVEMENTS 108011 UTILITY DYNAMICS CORP 9026 1266 100 0.00 9167.12 TOTAL CAPITAL GRANTS 0.00 27909.83 2330 920110 PROFESSIONAL SER 108420 AECOM 8057456 3 0.00 10858.00 TOTAL O'I'LIER GRANTS 0.00 10858.00 TOTAL FUND 0.00 52247.95 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PRNTAMATION 1NC FUND ACCOUNTING DATE: .11/03/10 TIME: 08:03:111 SELECTION CRITERIA: payable.duc dale "11/1h/2010" FUND - 414 CAPITAL PROJECTS FUND ORGANIZATION ACCOUNT - T)TLE 414F 414F 414F 414F 414F 414F 414F 414F 414F 92.0100 920100 920110 920155 970904 970904 980300 980300 991230 TOTAL CAPITAL PROJECTS TOTAL FUN]) 1,RCAL FEES LEGA1, FEES PROFESSIONAL SER UTILITY 131LL1N0 CAI'ITAI. MA1N'FItNA CAPITAL MAI N'1'F:NA IMPROVEMENTS IMPROVEMENTS TRANSFER TO OILAN 10233] 100258 108016 00770 04633 04633 108454 108646 102.614 CITY OF DES PLAINER CAST] REQUIREMENTS U1LI, 1,1S'I' ----VENDOR- N1AL 6 LEROY LLC GORDON & RAPPOLD LLC BURNS 6 MCDONNELL 'l1IilI) MILLENNIUM ASSO ARROW ROAD CONSTRUCT] ARROW ROAD CONSTRUCT' F H PASCHEN, S N NIEL JOHN NERI CONSTRUCTlO CIVLIIVECII ENGINEERING PAGE NUMBER: 15 ACCTPAY1 ACCOUNTING PERIOD: 11/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 5•/ 244 0.00 231.25 15239 281 0.00 70.00 • 58407-1 80 0.00 1910.00 12993 102 0.00 266.95 24777MB 152 0.00 1025.32 24500MB 2 0.00 8191.68 PYMT116 10-10 3 0.00 497326.43 PYMTII5 10-30 235 0.00 207077.18 38427 248 0.00 4685.68 0.00 721584.49 0.00 721584.49 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATTON INC - FUND ACCOUNTING SUNOARU PENTAMA'17ON INC DATE: 11/01/10 TIME: 00:01:01 FUND ACCOUNTING CITY OF DES PLAINES CASA REQUIREMENTS BILL LIST PACE NUMBER: 16 ACCTPAYI ACCOUNTING PERIOD: 11/10 SELECTION CRITERIA: payable.due dale "11/15/2010" FUND - 501 METRA LEASED PARKING FUND ORGANIZATION ACCOUNT TITLE- - VENDOR-- - PURCHASE OR 1NVOICE RECNO SALES TAX AMOUNT 501 880050 METRA COMMUTER P 108815 MARY BETH STILLMAKER REFUND OCT 36 0.00 14.00 TOTAL METRA LEASED PARKING FUND 0.00 15.00 TOTAL FUND 0.00 15.00 RUN DATE 11/03/2010 TIME 08:03:06 SUNOARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PI:NTAMA'1'1ON INC DATE: 13/03/10 TIME: 00:01:01 FUND ACCOUNTING SELECTION CRITERIA: payable.due dale "31/I1,/2010" FUND - 502 WATER/SEWER FUND ORGANIZATION ACCOUNT TITLE 0655 D655 0655 0655 920110 920110 920155 930110 PROFl:SS10NAI, SRR PROI•'I:SS 10NAI, SER U'I'I1.1'1'Y BILLING 12 & M SOFTWARE TOTAL FISCAL SERVICES/WA'T'ER 1812 920204 TRAINING TOTAL ENGINEERING/WATER 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 910480 930480 960980 960990 960990 970130 970]60 970160 970160 970160 970160 970223 970310 970310 970310 970310 970330 97034D 970340 970340 970340 970340 970510 970840 970850 TOTAL WATER SYSTEMS 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 920204 920415 920415 920415 920415 920415 930060 970330 970330 970360 970360 DISPOSAL/DEBRIS DISPOSAL/DEBRIS WA'T'ER SAMPLE TES MISC CONTRACTUAL MISC CONTRACTUAL CHEMICALS TOOTS AND IIARDWA TOOLS AND IIARDWA TOOLS AND FIARDWA TOOLS AND 11ARDWA TOOLS AND HARDWA RESTORATION SUPP SUPPLIES: EQUIP SUPPLIES: EQUIP SUPPLIES: EQUIP SUPPLIES: EQUIP SUPPLIES: VEHTCL, SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPL]ES: PUMP/T PURCHASE OF METE DIESEL GASOLINE TRAINING SEWER LATERAL PR SEWER LATERAL PR SEWER LATERAL PR SEWER LATERAL PR SEWER LATERAL PR R & M SEWERS & L SUPPLIES: VEHICL SUPPLIES: VEHICL SUPPLIES: SEWER/ SUPPLIES: SEWER/ 85751 85'151 087/0 85751 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR- SUNGARD PUBLIC SECTOR SUNGARD PUIIL I C SECTOR TIIIIII) MILLENNIUM ASSO SUNGARD PUBLIC SECTOR 108132 SCACCO CONSUI;1'1NG INC 03923 83923 28442 07686 07686 28442 04338 08636 00636 08636 100268 102486 00636 105649 105649 54271 105649 04574 04574 04574 105845 83923 15574 107795 107795 07953 108775 108818 108819 108820 108821 107752 105649 107772 01198 04574 ORANGE CRUSH ORANGE CRUSH SUBURBAN LABORATORIES H B K WATER METER SER 11 B K WATER METER SER SUBURBAN LABORATORIES PROSAFETY ACE DES PLAINES INCOR ACE DES PLAINES INCOR ACE DES PLAINES INCOR THOMPSON RENTAL STATI J C K CONTRACTORS INC ACE DES PLAINES INCOR LEE AUTO PARTS LEE AUTO PARTS WEST SIDE TRACTOR LEE AUTO PARTS PRAIRIE MATERIAL SALE PRAIRIE MATERIAL SALE PRAIRIE MATERIAL SALE H D SUPPLY WATERWORKS ORANGE CRUSH BADGER METER INC AL WARREN OIL COMPANY A1. WARREN OIL COMPANY A PWA CHICAGO METRO GENE CHAUVIN LUIGI SCIGLI00L0 GEORGE TAKACS CONNIE PAGLIUCA PATRICIA SADOWSKI GASVODA & ASSOCIATES LEE AUTO PARTS N A P A OF DES PLAINE BUSHNELL, INC. PRAIRIE MATERIAL SALE PAGE NUMBER: 1'7 ACCTPAYI ACCOUNTING PERIOD: 11/10 PURCHASE OR INVOICE RECNO SALES TAX 27225 320 0.00 27224 319 0.00 12993 104 0.00 23222 321 0.00 0.00 2435 30 0.00 0.00 386913 173 0.00 386204 176 0.00 3990 114 0.00 10-521 274 0.00 10-508 211 0.00 4323 35 0.00 2-677050 73 0.00 219169 299 0.00 219335 300 0.00 219654 307 0.00 456284 106 0.00 7180 203 0.00 219646 298 0.00 514086 133 0.00 513201 163 0.00 W98883 94 0.00 516638 134 0.00 94599686 75 0.00 94599687 76 0.00 94594187 78 0.00 2071522 212 0.00 372528 CR 178 0.00 89329401 79 0.00 622776 258 0.00 624407 154 0.0D 0.00 13 160 0.00 SLP10-057 247 0.00 SLP10-066 40 0.00 SLP10-065 116 0.00 SLP10-064 111 0.00 SLP10-063 39 0 00 10I50851 208 0 00 513510 135 0.00 363777 246 0.00 80303 148 0.00 94596403 77 0.00 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 750.00 2250.00 1258.53 9424.20 13602.73 1000.00 1000.00 450.00 180.00 659.00 35.36 17.68 315.00 29.40 10.20 13.57 19.89 88.96 480.00 1.97 2.88 100.00 135.39 70.00 183.75 693.75 980.00 1070.42 -150.00 2406.96 901.70 1599.72 10295.60 50.00 1155.00 1500.00 1200.00 66.00 100.00 4768.00 28.68 33.12 52.50 245.80 SUNGARD PI•:N'1'AMA'L'ION INC - FUND ACCOUN'T'ING DATE: 11/03/10 TIME: 08:03:01 SELECTION CRITERIA: payable.due dale "11/15/2010" FUND 50.' WATER/SEWER FUND ORGANI ZJ3'I' 1 ON ACCOUNT 1' I TLE CITY OF DES PLAINES CASII REQUIREMENTS 01LL LIST -VENDOR PAGE NUMBER: 18 ACCTPAY1 ACCOUNTING NG PERIOD: 11/10 PURCHASE OR 1NVOICL•: RECNO SALES TAX AMOUNT 5025 970160 SUPPLIES: SEWER/ 04579 PRAIRIE MATERIAL SALE 94592316 72 0.00 913.75 5025 970360 SUPPLIES: SEWER/ 06800 KIEFT BROTHERS 1NCORP 170173 83 0.00 1689.50 5025 970360 SUPPLIES: SEWER/ 17132 MENARDS 65454 123 0.00 152.84 5025 970360 SUPPLIES: SEWER/ 17132 MENARDS 65556 122 0.00 81.40 5025 970360 SUPPLIES: SEWER/ 17132 MENARDS 66229 121 0.00 357.26 5025 970840 DIESEL 107795 AL WARREN OIL COMPANY 622776 257 0.00 500.94 5025 970850 GASOLINE 107795 AL WARREN 031 COMPANY 624407 153 0.00 1244.23 TOTAL SEWER SYSTEMS 0.00 14139.02 5030 980300 IMPROVEMENTS 04839 ROYAL TOUCH CAR WASH 25038 50 0.00 525.00 5030 980300 IMPROVEMENTS 100263 COOK COUNTY HIGHWAY D PO ENG -10-33 146 0.00 123253.00 5030 900300 IMPROVEMENTS 100660 MARTAM CONSTRUCTION 10303 224 0.00 8300.00 5030 980300 IMPROVEMENTS 108646 JOHN NERI CONSTRUCTIO PYMTIIS 10-10 190 0.00 10604.43 5030 980300 IMPROVEMENTS 19879 INSITUFORM TECHNOLOGI PAYMENT 4 85 0.00 57299.77 TOTAL CIP WATER/SEWER 0.00 199982.20 TOTAL FUND 0.00 239099.55 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PRN'I'AMA'I'1ON INC DATE: 11/Ot/10 TIME: 08:03:01 FUND ACCOUNTING SELECTION CRITERIA: pay0blc•.duc ddLc "11/1',/2010" FUND 504 CITY OWNED PARKING FUND CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 19 ACCTPAYI ACCOUN'T'ING PERIOD: 11/10 ORGANIZATION ACCOUNT TITLE VENDOR- - - -- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 5013 930050 11 5 M PARKING 1.0 01250 GRAINGER 9366150952 230 0.00 67.50 5013 930050 It & M PARKING LO 01250 GRAINGER 9366644574 207 0.00 67.50 5013 930050 R & M PARKING LO 108790 IIiLI. / AIIERN FIRE PRO 56705-710272 204 0.00 387.00 5013 9.70350 SUPPLIES: PARKIN 108761 C C M LIGHTING COMPAN 10433 145 0.00 352.56 5013 970150 SUPPLII•:S: PARKIN 17112 MI•:NARDS 678.7 227 0.00 94.74 TOTAL CITY OWNED PARKING OPS TOTAL FUND 0.00 969.30 0.00 969.30 RUN DATE 11/03/2010 TIME 08:03.06 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PIiN'I'AMA'FION INC DATE: 11/01/10 TIME: 011 1)1 01 FUND ACCOUNTING SELECTION CRI'1'I•:R1A: payablc.dul• dale "11/15/2010" FUND - 604 ESCROW FUND ORGANIZATION ACCOUNT - TITLE 604 604 604 604 604 TOTAL ESCROW FUND TOTAL FUND 410060 410155 41 016 0 4102'10 410270 ENGINEERING: ADD SPECIAL EVENTS: JULY 4T1I/FIREWOR SPECIAL EVENTS: SPECIAL. EVENTS: CITY OF DES PLAINES CASII REQUIREMENTS HILI. LIST 108646 03239 105456 02618 104134 VENDOR PAGE NUMBER: 20 ACCTPAYI ACCOUNTING PERIOD. 11/10 PURCHASE OR INVOICE RECNO SALES TAX JOHN NERI CONSTRUCTIO GIUSEPPE'S LA CANTINA COMPLETELY NUTS PESCHE'S INC CHICAGO MERCANTILE EX PYMTIIS 10-10 189 26041] 290 07 04 2010 28 15700 69 3169 251 0.00 0.00 0.00 0 00 0.00 0.00 0.00 RUN DATE 11/03/2010 TIME 08:03:06 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 3543.12 400.00 700.00 720.00 635.52 5998.64 5990.64 SUNGARD PENTAMATION INC ILINI) ACCOUNTING DATE: 11/03/10 TIME: 08:03.01 SELECTION CRITERIA: payablc.due dale "13/1b/2010" FUND - 701 RISK MANAGEMENT FUND ORGANIZATION ACCOUNT 701 F 701F 701F 701E 701F 701F 701F 920350 920350 92035(1 920350 920350 920350 920390 TOTAL RISK MANAGEMENT TOTAL. FUND TITLE WORKMENS COMPENS WORKMENS COMPENS WORKMENS COMPENS WORKMENS COMPENS WORKMENS COMPENS WORKMENS COMPENS SELF INSURED LOS 06050 05050 107970 107970 107970 107970 108119 CITY OF DES I'LAINES CASE REQUIREMENTS BILL LIST - - VHNIX)R PAGE NUMBER: 23 ACCTPAYI ACCOUNTING PERIOD: 11/10 - PURCIIASE OR INVOICE: RECNO SALES TAX THOMAS RICHARD THOMAS RICHARD COVENTRY FIRST SCE1P1 COVENTRY FIRST SCRIPT COVENTRY FIRST SCRIPT COVENTRY FIRST SCRIPT ANDREW & JULIE WELLER 09/28 10/11 56 10/12 10/25 57 FSPBM1121792 219 FSPBM]113874 217 FSPBM1113B75 221 FSPBM1113876 236 SETTLEMENT 95 AMOUNT 0.00 989.12 0.00 989.12 0.00 196.78 0.00 391.05 0.00 153.38 0.00 375.72 0.00 9203.09 0.00 0.00 RUN DATE 11/03/2010 TIME 08:03:07 SUNGARD PENTAMATION INC FUND ACCOUNTING 12248.26 32248.26 SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 11/04/10 TIME: 00103:01 CITY OF DES PLAINES CASA REQUIREMENTS BILL IJST PAGE NUMBER: 22 ACCTPAYI ACCOUNTING PERIOD: 11/10 SELECTION CRITERIA: peyable.due ddle "11/15/2010" FUND 7fR HEALTH BENEFITS FUND ORGANIZATION ACCOUNT TITLE - - --- VENDOR - -- -- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 705F 920110 PROFESSIONAL SER 107230 GAIIRIEL ROEDER SMITH 113193 231 0.00 4000.00 TOTAL IIEAI:llI BENEFITS 0.00 4000.00 TOTAL FUND 0.00 4000.00 TOTAL REPORT 0.00 1321435.35 RUN DATE 11/03/2010 TIME 08:03:07 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PI- N'I'AMA'I' I ON INC FUND ACC'OUN'T' 1 NG DATE: 11/03/10 TIME: 07:59:10 CITY OF DES PLAINES CIII::CK RECIJS'1'ER DISBURSEMENT FUND Manual Checks - Various Funds & Accounts Page 23 CASH ACCT CHECK NO ISSUE OT VENDOR ORGANIZATION • ORSCRIPTION• SALES TAX AMOUNT 102005 403385 10/22/10 101088 A 'I' 6 '1' 206F 09 07 T'0 10 06 10 0.00 34.56 102005 403305 10/27/10 101880 A 'I' & '1' 206F 10 07 TO 11 06 10 0.00 389.16 TOTAL CHECK 0.00 42.3.'72 102005 403386 10/?2/10 102970 COMCAST CABLE 0632 ACCT 0771100710151141 0.00 99.27 102005 403388 10/22/10 108686 MAI1.F1NANCE 0657 L080410]5 11/10 12/09 0.00 370.92 102005 403389 10/22/10 27917 NICOR 5023 ACCT 23-79 34-0000 5 0.00 84.24 102005 403390 10/25/10 17508 'TREASURER OF TIIE STATE 0 100 07/01/2002 06/30/2003 0.00 612.80 102005 403191 10/29/10 101888 A 'I' & 1' 206E 10-19 '1'0 11-18 10 0.00 59.56 102005 403391 10/29/10 101880 A 1' & 1 206E 10-16 TO 11-15-10 0.00 141.42 102005 403391 10/29/10 101888 A T & T 206E 10 16 TO 11-15-10 0.00 1142.38 102005 403391 10/29/10 101880 A 'I' & T 206F 10-16 TO 11 15 10 0.00 192.84 102005 403391 10/29/10 101888 A T & T 206F 10-16 TO 11 15-10 0.00 617.11 102005 403391 10/29/10 101888 A T & T 206F 10-19 TO 11-18-10 0.00 75.65 TOTAL CHECK 0.00 2228.96 102005 403392 10/29/10 102970 COMCAST CABLE 206F ACCT 8771100710016740 0.00 101.99 102005 403393 10/29/10 107259 COOK COUNTY CIRCUIT COUR 0634 APPEAR -RW CLARK CASE 0.00 203.00 102005 403394 10/29/10 64032 I1.. DEPT OF EMPLOYMENT SE 701F 3RD QTR 2010 END 9/30 0.00 28689.50 102005 403396 10/29/10 106263 METROPOLITAN WATER RECLA 414F EASEMENT FEE ART 1.03 0.00 250.00 102005 403397 10/29/10 27917 NICOR 5023 ACCT 12-24-95-0000 5 0.00 79.70 102005 403397 10/29/10 27917 NICOR 5023 ACCT 86-24-95-0000 9 0.00 31.75 TOTAL CHECK 0.00 111.45 102005 403398 10/29/10 104712 VERIZON WIRELESS 0632 1138046981000001 OCT13 0.00 144.03 TOTAL CASH ACCOUNT 0.00 33319.88 TOTAL FUN() 0.00 33319.88 TOTAL REPORT 0.00 33319.88 RUN DATE 11/03/10 TIME 07:59:11 SUNGARD PENTAMATION INC - FUND ACCOUNTING for Warrant Register November 15, 2010 Page 24 Amount Transfer Date Automated Accounts Payable $1,321,435.35 Manual Checks $33,319.88 ** 10-29-2010 Payroll Activity: Payroll $1,222,791.06 11-05-2010 RHS Payments - Electronic Transfer $0.00 Electronic Transfer Activity: Bank of America Credit Card $0.00 Chicago Water Bill ACH $0.00 Postage Meter Direct Debits $3,000.00 11-01-2010 First Merit Bank Fees $0.00 IMRF Payments $163,935.69 11-03-2010 MICA Payment $0.00 Property Taxes $0.00 Short Term Loan Payoff $0.00 Debt Service Payments $0.00 Employee Medical/Dental Trust $713,591.14 * 11-03-2010 * Multiple transfers processed on or before date shown ** See attached report Total Cash Disbursements: $3,458,073.12 ADOPTED BY THE CITY COUNCIL OF DES PLAINES THIS FIFTEENTH DAY OF NOVEMBER 2010 AYES NAYS ABSENT Gloria J. Ludwig - City Clerk Martin J. Moylan - Mayor CITY OF DES PLAINES ILLINOIS Committee of the Whole Item #1b City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5325 Fax: 847-391-5402 MEMORANDUM Date: November 3, 2010 To: Jason Slowinski, Ac ' ity Manager From: Dorothy Wisniews ' D. ector of Finance <7 " Subj: Final Approval of the Fiscal Year 2011 Budget (January 1 -December 31, 2011) Issue: During the months of September and October, the City Council held five meetings to review the Proposed 2011 Budget and achieve a consensus on the final disposition of the 2011 Budget. Within those discussions, the City Council voted and approved all changes to proposed expenditures, revenues, and the resulting fund balances that support City services and projects. Additionally, during the last budget meeting held on October 25th, the City Council achieved a consensus on additional personnel changes to be incorporated as part of the Final 2011 Budget document. Staff now provides the financial information reflecting the result of this process along with a Resolution to formally adopt the 2011 Budget. Analysis: Staff presents the attached Resolution to the City Council for formal adoption of the 2011 Budget covering the period of January 1, 2011, to December 31, 2011. This final Approved 2011 Budget incorporates alt of the changes to proposed expenditures, revenues, and resulting fund balances as voted on and reached by consensus during the budget meetings. The changes incorporated into the final Budget are as follows: GENERAL, FUND: Revenues: 1. Property Tax Levy a. The City Council's stated goal was to have a 0% Property Tax Levy. As such, the City Council voted to utilize a Police and Fire pension actuarial rate of 7.75% rather than the proposed 7.50%, which reduces 2011 expenditures by $365,000. This, combined with a reduction in the corporate levy of $155,000,wil1 allow for a 0% property tax increase. The Final 2011 Budget document incorporates a pension actuarial rate of return of 7.75% rather than 7.5%. 0% Tax Levy Option 2009 Tax 2010 Tax Dollar Percent Extension Levy Change Change Corporate Levy 15,428,429 15,273,223 (155,206) -1.01% Police Pension 3,338,189 3,338,189 0.00% Fire Pension 3,133,584 3,395,608 262,024 8.36% Debt Service 1,281,558 1,174,740 (106,818) -8.34% Total City 23,181,760 23,181,760 0.00% Expenditures: 2. Police and Fire Pension a. Given the City Councils direction of utilizing a 7.75% actuarial rate of return for the Police and Fire Pensions, the expenditures will be reduced by $148K for the Police Pension and $187K for the Fire Pension offsetting the same reduction on the revenue side. 3. Elected Office a. The City Council voted to include an additional $700 for the City Clerk's Conference. 4. Legal Division a. The City Council voted to cut the expenditure for recording fees from the proposed $5,000 to $1,500. 5. Fire Department a. The City Council voted to reduce the Fire Department overtime costs by 10% from the proposed $800K to $720K.This is a reduction of $80K. 6. Public Works and Engineering Department a. Based on a favorable bid received by the City the cost of custodial services has been reduced from the proposed $90K to $45K. b. The City Council voted to reduce the funding for tree trimming costs from the proposed $225K to $200K. c. The City Council voted to reduce Public Works and Engineering overtime costs by 10% from the proposed $250K to $225K. This is a reduction of $25K. 7. Overhead a. The City Council voted to provide a subsidy to the Historical Society in the amount of $30K. 8. Vehicle Allowances a. The City Council voted to remove the funding for employee vehicle allowances. This is a total reduction of $25,200. The appropriate reduction for each individual expenditure will be made in the respective fund to which it is incorporated. TIF #1: Expenditures: 1. TIF #1 a. Based on a favorable bid received by the Citx the cost of custodial services has been reduced from the proposed $25,000 to $19,600. This is a reduction of $5,400. b. Based on prior City Council action during a regularly scheduled City Council meeting, $50,000 has been included in TIF #1 expenditures related to the downtown business assistance program. EQUIPMENT REPLACEMENT FUND: Expenditures: 1. Equipment Replacement Fund a. The City Council voted to eliminate the Ladder Truck purchase for 2011 and remove the $605,955 from the expenditure line item within the Equipment Replacement Fund. 2 r PERSONNEL ADJUSTMENTS: Finally, the City Council reached consensus on a number of personnel adjustments which are incorporated within the Final 2011 Budget. They are as follows: 1. City Manager a. The City Council reached consensus in executive session to fund the City Manager's position at $20,000. This action results in a savings of $162,126. 2. Director of Building & Code The City Council reached consensus in executive session to eliminate the Director of Building & Code position. This action results in a savings of $134,419. 3. Economic Development Coordinator a. The City Council reached consensus in executive session to eliminate the Economic Development Coordinator position. The funding for this position was split between the General Fund, TIF #1, TIF #4, and TIF #6. This action results in a savings of $110,939. 4. Deputy Chief of Fire a. The City Council reached consensus in executive session to eliminate one Deputy Chief of Fire position. This action results in a savings of $131,965. b. The City Council reached consensus in executive session to fund a new Project Analyst position within the Fire Department for a budgeted amount not to exceed $70,000 plus benefits. The benefits budgeted at midpoint along with the salary amount to $99,525. 5. Assistant to the Public Works and Engineering Director a. The City Council reached consensus in executive session to eliminate the Assistant to the Public Works and Engineering Director position. This action results in a savings of $94,913. In total, the personnel adjustments specified above have reduced the 2011 budgeted expenditures Analysis—Budget Overview: Factoringeby $535K. expenditures will have decreased by $960K from the initial Proposechangd 2011 Budget. es outlined above, the General have increased by $16,900 primarily due to the addition of funding for the businessassistance program. Within the Equipment Replacement Fund, the expenditures have been reduced by $605,955 due to the the Ladder Truck purchase. lamination of The decisions made by the City Council during the budget roc expenditures by $1.7 million over the proposed budget document. These changes, combined with the g proceedings have reduced total 2011 Budget proposal, have resulted in 2011 Budget expenditures that are $5.0 million less than 2010 budgeted original geted A '2011 Budget at a Glance' document is attached for (incorporating all of the changes outlined above)as the your review which provides revised figures in/out, for each fund within the City's budget. The `Budget at a Glance' document also includes related to the projected fund balances for year end 2 Y pertaan to revenues, expenditures, and transfers which reflects personnel changes in the organization asoutlin d above. attached an updated personnel exhibit taff has also It is important to note that this is the final step in the approval process for the 2011 Budget. Budget is approved by the City Council this evening, Staff will assemble all of the chane g into a final es document, which each member of the Council receives and which will bmade avail g If the both2011 hard copy and on the City's website.able to the public in 3 Recommendation: Staff recommends the City Council adopt the attached Resolution approving the 2011 Budget document. Attachment: Resolution Approving the 2011 Annual Budget 2011 Budget at a Glance Personnel Exhibits 4 r' CITY OF DES PLAINES RESOLUTION R - 156 - 10 A RESOLUTION APPROVING THE 2011 ANNUAL BUDGET FOR THE CITY OF DES PLAINES. WHEREAS, the City Council met five times in Special Meetings and reviewed and revised the proposed 2011 Annual Budget for the City of Des Plaines; and WHEREAS, a budget should be established for the operating needs of the City; and WHEREAS, it is in the best interest of the City of Des Plaines to adopt the 2011 Annual Budget; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as part of the factual basis for this transaction. SECTION 2: That the Mayor and City Council of the City of Des Plaines hereby adopt the 2011 Annual Budget, a copy of which is attached hereto and made a part hereof as Exhibit SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of 2010. APPROVED this day of 2010. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: C l,,l, a 214.6•Q ITY CLERK David R. Wiltse, City Attorney Legal Res12010 Budget 2011 2011 Budget At a Glance OD O) C CO 0 00 LIDCO0 n tO0 [t 0at 01 lN0 0000 001 n n V' in m �7 lM0 0 0 N c N l0 ry 01 00 l0 1� 0 0 0 00 ' CO ' 00 ri ' CO N N N CO 0 CO... �' p Lii Y jr o V1 01 a -I N t� 01 00 01 V1 ri 4 0 N c ~ N 01 1� 1� 00 O V1 01 in or l0 in N at O N ri 01 O co y m N V 1� N co V) M ri M U1 N r~i co n l0 0N 00 000 i� .0 w M 0 cci 01 00 N v v N ri ri ri J 0 \4-1 N -0 01 as C .c 4.,L. p } (0 LL _ 0. c o '° a) .4-m N 01 0 l0 cuE c i CO^0.1 m n 001 0 � V1 O let co 4- 0 uai .0 4-I 01�.+ 000 N (00+ ri C. C V1 "-1 N 7 N 0 N M N 00 l0 r• l0 01CO N N C 0 N N r�i CO N 01 .0 C CC �`+ N N CD CO st t/1 N z as .0 E a $ 00) c• ate) 7 W 19 C_ a m V1 01 N V1 O N 0 N 00 ri 0 V1 N V1 0 01 N }' L. 0 N N ri 0 N 0 0 l0 l0 0 l0 M l0 V1 0 l0 V1 O h a01 ' M M 0 l0 at V1 O N VI M 00 00 l0 00 01 N .0 1t N 7 Q lq ,�+ N N o O O M 1� ri 01' l0 1: I: N n ri N 01 M p O O 0) 'a ri ri 01 m m N N. at N 01 N Cr) ri ri l0 00 1•1 p N .a C ^ d' 00 N ri ri M M V1 00 CO N ri l0 N '00 M V 0ZO m UM,1 M ri ri N I: N N' 00 1p °'i a) O LY O1 H Ci C CO LL y a) 13 7CO C 0 V1 N N 0 l0 V1 ri l0 CO tt 0 0 0 0 0 CO M 0) co c > CO N l0 N 0 l0 CO tt 1-. l0 ri 0 0 V) V1 O en VI C C 0) y l0 M V1 n ri l0 N V 01 N O ri 00 00 O N ri a) •.n 0: ri 40+ 0 m N 01 i M N V) t' M M VpA Vj V) N ri V) 01 Of l7 y LL el AO N • ' 0 cr r�i .r -f -I VN. ol '00 00 ^ N N tdfl l0 .Cral 4- N ? 7 ul ei ri ri l0 Cr N 00 V1 4-, N > IC U1 m C: 1.4 O E2 N .0 in 44 .0 4- s- +- L O as C c 0) C y CO C N 00 V 0 0 CO V1 CO 'O N N M CO O O 00 ri N E L V 00 ri ri e0 .Q E ro 4-1 al w 01 O l0 ri O m N N r 'O Y lO0 Q N ` ei' N O ? 0 ( O 1• Z C N P)1 U C2 O CO +' O O d O 4...O �} C° Ual V1 l0 O1 M ri Cr 0 00 VI M 0 00 0 M [t N CON N 0 0 00 in arc) `l uCD 10 W tt o m l0 ri l0 VI 1� ri ri r -I CL a/ 0 0 0 01 N Cf N M 1� N 01 ' 0 ' l0 n ' n N N tt '�7 0 M > E a .Z 0 u ti 13 c V1 00 1� .ti t0 01 N 01 01 tG 1� O 00 l0 al &of 1� O V) M O lD• d 'O d a) 0 13 R A V 0 01 0 ^ 000 r -i V1 N M r -i 0 LO0 0 1� 1� N l0 N 0 ri CO_N a) N a) 01 01 V) r'1 CO F N F H \ m y W 00 01 N M v . ri M N M a! n. lc W C N 1- 0: 'O f0 Li. 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LL General Fund Note 2 Ue ri m Vl l0 CO xs xs xt xs xs 0 LL LL LL LL LL U 1- I- I- I- 1- Debt Service Motor Fuel Tax in ac, E E .o o E v c c 0 u C 4-, u ,_ 0) ii `H r0 a 3 •au) 15.a., E aoo c. v CU y C `O CC u 0) 1 d y cm 01 C Lb) CIJ CO CO LLD C. v .a d -1 m i 4) C CO m 5 Q ri a 4. o a0 Si 0 U CO W 01 2 U Sl C 2 ii IPBC Terminal Reserve Total City Funds 2011 Budget At a Glance c c 00) CO CO mQ e �u. a. 0 W G 25% of Annual Expenditures c 3 as a) LL E0 d a z cr cu aall CC Li V c a" cil m cu m b m a, LL u' x to to d as LL - > > o: ▪ > a co > > 0 ami 0) • y aQ, o cu al aQ, 01 0) 0) t1 • U s- t - c O` '-'' ''' y .+'-' f0 4 N N N N 0 a c c c c aat c c c c c C n. n. w a E a a a n. n. to Z W LtJ X ` X X W W W W if -S co s - W W as as Tcs c c } C • N 110 a/ N C C C C >7' C >'''▪ } } C C C C Q Ln Q to 4., to to Q Q Q Q 4- 0 4- CaQQQQ*;e<*• <*• *Q*e o *g Z Z Z Z Z L^ 0\ 0\ 0 0\ 0 0 0 0 0 N N Z N Z N N Z N N N N N N m o Q ppp�ppp Q Lac so 'e • 01 Z Z Z Z Z Z N•p Z V�1 Z OO N•\ • U3 O ei .-t 1%-1 01 Z ri CO N 01 LG to M Q Q Q Q Q Q M o� oe � g o e� 01 CO \ \ \ \ \ \ U1 Z N Z CO .N-'1 Z .-1 to n N LO m grjZ Z Z ZZ Z • a? ? �-+ m .-1 rn tV 01 tt Ol ri 00 01 LO .-i N r-1 IN N 00 0 00 M 0 at 00 tt d' IN LO d' 01 .-t N 0 IN LO c t!1 01 .-f N � • 01 00 Ci Lfj ,- 1 co s 0^0 .^i ' M N N n 0 0 M N 'MV N ^ co 0 L!1 Q1 L!1 LO U N O N .-1 01 CI 00 I'... ct co tM 101 •"1 N 01 .-1 0 CO os 01 00 t.j m 'A' m N N •"t 00 t\ LO 00 • 1 .-1 N C N ▪ E y a+ a, o a 0) y 0 00 v vw ani Z o E c _ 0 c m 0)i a U� J _ LL o: a CU 0 Ca' a1 v a a, 01 c CO 1- E c_ MI Z v ' CU `-' v o a, y �a �e v a, aa�° a, E �. 7 ani a` • aci ▪ m` a' ai c • v CD °' at O 1- 1- 1- 1- 1- 0 l7 co m w F 01 2 CU s • a General Fund Total City Funds DES PLAINES ILLINOIS 2011 Budget PERSONNEL SUMMARY Department CITY MANAGER'S OFFICE FY2007 FY2008 FY2009 FY2010 FY2011 Authorized Authorized Authorized Budgeted Proposed City Manager's Office Health & Human Services Human Resources Full Time 2.00 3.00 3.00 3.00 3.00 Part Time 1.00 1.00 0.50 0.50 0.50 Full Time 2.00 2.00 2.00 Part Time 0.75 0.75 0.75 1.75 1.75 Full Time 4.00 4.00 4.00 3.00 3.00 Part Time Information Technology Full Time 4.00 5.00 5.00 4.00 4.00 Part Time Media Services Full Time 1.00 2.00 2.00 2.00 Part Time Legal Full Time 3.00 Part Time 0.25 CITY MANAGER'S OFFICE - Full Time 15.00 TOTAL Part Time 2.00 COMMUNITY AND ECONOMIC DEVELOPMENT (CED) 3.00 0.25 18.00 2.00 3.00 0.25 19.00 1.50 2.00 0.25 14.00 2.50 2.00 0.50 14.00 2.75 Building/Code Full Time 14.00 15.00 14.00 13.00 12.00 Part Time Economic Development Full Time 0.75 1.00 0.25 0.25 Part Time Planning/Zoning Full Time 3.00 5.00 4.00 3.00 3.25 Part Time CDBG Full Time 1.00 1.00 1.00 1.00 0.75 Part Time TIF#1, TIF # 4, TIF #6 CED -TOTAL Full Time 0.75 0.75 Part Time ELECTED OFFICE Full Time 18.75 22.00 20.00 18.00 16.00 Part Time • Legislative Full Time Part Time 1.00 1.00 1.00 Full Time 2.00 2.00 1.00 2.00 2.00 Part Time 1.00 1.00 1.00 0.75 0.75 ELECTED OFFICE - TOTAL Full Time 3.00 3.00 2.00 2.00 2.00 Part Time 1.00 1.00 1.00 0.75 0.75 EMERGENCY MANAGEMENT AGENCY (EMA) Elected Office EMA Full Time Part Time 1.00 1.00 1.00 1.00 1.00 EMA - TOTAL FINANCE Full Time Part Time 1.00 1.00 1.00 1.00 1.00 • Finance - General Finance -Water FINANCE - TOTAL Full Time 11.50 9.25 8.00 8.00 8.00 Part Time 0.50 0.50 0.75 0.75 0.75 Full Time 3.50 4.00 5.00 5.00 5.00 Part Time 0.25 0.75 0.25 0.25 0.25 Full Time 15.00 13.25 13.00 13.00 13.00 Part Time 0.75 1.25 1.00 1.00 1.00 emus kip! 'r DES PLAINES ILLINOIS 2011 Budget PERSONNEL SUMMARY Department FIRE DEPARTMENT FY2007 FY2008 FY2009 FY2010 FY2011 Authorized Authorized Authorized Budgeted Proposed Administrative Emergency Services Fire Prevention FIRE - TOTAL POLICE Administration Uniformed Patrol Criminal Investigation Support Services Full lime 6.50 6.50 6.00 6.00 6.00 Part Time 0.50 0.50 0.50 Full Time 93.00 93.00 93.00 87.00 87.00 Part Time Full Time 4.00 5.00 5.00 5.00 4.00 Part Time - Full Time 103.50 104.50 104.00 98.00 91.00 7.00 Part Time - 0.50 0.50 1.50 Full Time 8.00 8.00 6.00 6.00 5.00 Part Time Full Time 69.00 68.00 68.00 67.00 68.00 Part Time - Full Time 24.00 24.00 25.00 21.00 21.00 Part Time Full Time 30.50 30.50 31.00 22.00 22.00 Part Time 0.75 0.75 POLICE - TOTAL Full Time 131.50 130.50 130.00 116.00 116.00 Part Time 0.75 0.75 PUBLIC WORKS AND ENGINEERING Administration Full Time 2.50 2.50 3.00 2.25 Part Time 1.25 Building /Grounds Engineering - Capital Projects Engineering - General Environmental Services Full Time 5.50 5.50 Part Time Full Time 3.00 3.00 3.00 3.00 3.00 Part Time 0.75 0.75 0.50 0.50 0.50 Full Time 8 00 8.00 6.00 5.50 Part Time 0.50 0.50 5.50 Full Time Part Time 1.00 1.00 1.00 Full Time 18.00 18.00 18.00 Part Time 1.50 1.50 1.50 Full Time 11.00 11.00 11.00 10.50 10.50 Part lime 0.75 0.75 0.75 0.75 0.50 Full Time 15.00 15.00 15.00 23.50 24.50 Streets /Grounds Maintenance Part Time 1.50 1.50 1.50 5.50 Full Time 6.00 3.00 Vehicle Maintenance 6.00 6.00 5.50 5.50 Part Time Facilities/Forestry Sewer System Maintenance • Water - Engineering Water Plant Water System Maintenance PUBLIC WORKS AND ENGINEERING - TOTAL Full Time 1.00 1.00 1.00 1.00 Part Time 0.25 1.00 0.25 0.25 0.25 0.25 Full Time 7.00 7.00 7.00 Part Time 0.25 0.25 0.25 Full Time 19.50 19.50 19.50 23.75 23.75 Part Time 1.00 1.00 1.00 1.25 1.00 Full Time 97.50 97.50 90.50 75.00 75.00 Part Time 6.50 6.50 5.75 8.25 5.25 TOTAL FULL AND PART TIME Full Time 384.25 388.75 379.50 337.00 334.00 EMPLOYEES Part Time 12.00 12.50 9.75 13.00 11.25 TOTAL FULL TIME EQUIVALENTS 396.25 401.25 389.25 350.00 345.25 CHANGE FROM PREVIOUS YEAR 5.00 (12.00) (39.25) (4.75) DES PLAINES ILLINOIS 2011 Budget COIVINIUNITy AND ECONOMIC DEVELOPMENT - BUILDING AND CODE ENFORCEMENT PERSONNEL EXHIBIT Department: CED Div: Bldg & Code Enforcement Div. No. 1820 Authorized Positions 2009 2010 2011 Title Authorized Budget Proposed Director of Building & Code 1.00 1.00 0.00 Plumbing Inspector 1.00 1.00 1.00 Electrical Inspector 1.00 1.00 1.00 Building Inspector 4.00 3.00 3.00 Sanitarian 1.00 1.00 1.00 Housing Inspector 3.00 3.00 3.00 Secretary 1.00 1.00 1.00 Senior Clerk 2.00 2.00 2.00 Total Full Time Equivalent (FTE) Employees: 14.00 13.00 12.00 DES PLAINES IWNOIS 2011 Budget COMMUNITY AND ECONOMIC DEVELOPMENT - ECONOMIC DEVELOPMENT PERSONNEL EXHIBIT Department: CED Title Div: Economic Development Div. No: 1840 Economic Development Coordinator Authorized Positions 2009 2010 2011 Authorized Budget Proposed 0.25 0.25 0.00 Total Full Time Equivalent (FTE) Employees: 0.25 0.25 0.00 Inn OP DES PLAINES IWNOIS 2011 Budget TAX INCREMENT FUND #1 - DOWNTOWN PERSONNEL EXHIBIT Department: TIF #1 Div: TIF #1 Div. No: 205 Authorized Positions 2009 2010 2011 Title Authorized Budget Proposed Economic Development Coordinator 0.25 0.25 0.00 Total Full Time Equivalent (FTE) Employees: 0.25 0.25 0.00 DES PLAINES ILLINOIS 2011 Budget TAX INCREMENT FUND #4 - FIVE CORNERS PERSONNEL EXHIBIT Department: TIF #4 Div: TIF #4 Div. No: 214 Authorized Positions 2009 2010 2011 Title Authorized Budget Proposed Economic Development Coordinator 0.25 0.25 0.00 Total Full Time Equivalent (FTE) Employees: 0.25 0.25 0.00 DES PLAINES iWNOIS 2011 Budget TAX INCREMENT FUND #6 - MANNHEIM AND HIGGINS PERSONNEL EXHIBIT Department: TIF #6 Div: TIF #6 Div. No: 213 Authorized Positions 2009 2010 2011 Title Authorized Budget Proposed Economic Development Coordinator 0.25 0.25 0.00 Total Full Time Equivalent (FTE) Employees: 0.25 0.25 0.00 u4 DES PLAINES ILLINOIS 2011 Budget FIRE - ADMINISTRATION Department: Fire PERSONNEL EXHIBIT Div: Fire Administration Div. No: 1221 Authorized Positions Title 2009 2010 2011 Authorized Budget Proposed Fire Chief 1.00 1.00 1.00 Deputy Fire Chief - Operations 1.00 1.00 1.00 Deputy Fire Chief - Support Services 1.00 1.00 0.00 Project Analyst 0.00 0.00 1.00 Division Chief - Training 1.00 1.00 1.00 Division Chief - EMS 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 Intermediate Clerk 0.50 0.50 0.50 Total Full Time Equivalent (FTE) Employees: 6.50 6.50 6.50 DES PLAINES IWNOIS 2011 Budget PUBLIC WORKS & ENGINEERING PUBLIC WORKS ADMINISTRATION Department: PW & Engineering PERSONNEL EXHIBIT Div: PW Administration Div No: 2454 Authorized Positions 2009 2010 2011 Title Authorized Budget Proposed Director of Public Works & Engineering 0.50 0.25 0.25 Director of Public Works 0.50 0.00 0.00 Assistant Director of Public Works & Engineering 0.50 0.50 0.50 Assistant to the Director of Public Works & Engineering 0.00 1.00 0.00 Secretary 0.50 0.50 0.50 Senior Clerk 1.00 0.00 0.00 Total Full Time Equivalent (FTE) Employees: 3.00 2.25 1.25 VW yr DES PLAINES ILLINOIS Committee of the Whole Item #lc City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5325 Fax: 847-391-5402 MEMORANDUM Date: November 4, 2010 To: Jason Slowinski, Actin: i�Manager From: Dorothy Wisniewski, tor of Finance Subj: Short -Tenn Financing Issue: In order to maintain all City services at the current level and to make the December 1, 2010, debt service payment, the City of Des Plaines will be required to take out a short-term operational loan. Analysis: Typically, units of local government anticipate receiving the second installment of the property tax disbursements from Cook County during the month of September. The City is dependent on Cook County for ensuring the timely distribution of property tax funds. Unfortunately, for the fourth consecutive year, the County was late with their property tax assessment and distribution, therefore resulting in a delay in mailing the tax bills. The tax bills are currently projected to be sent out November 22nd. In prior years this mailing has occurred in August. The City relies on property tax revenue to help pay for debt service costs and general City services. In its current state, the General Fund balance is insufficient to cover the delay in this revenue. It should also be noted that the second debt service payment is due before December 1, 2010, and includes the remaining $1.31M in interest plus $7.01M in principal, for a total of $8.32M in debt service costs. In anticipation of the cash flow shortage, Staff began to research the options available in ensuring a timely payment of the debt service costs, and the only option available to the City is to obtain a short-term financing loan in the amount of $3.5M to face the probable delay in the property tax revenue. The expected property taxes from the 2009 levy (received in 2010) for the City of Des Plaines, including the Library and TIF's, is expected to be $28.4M. Of the $28.4M, the City has received $16.0M in first installment payments and applied that amount to general services, bond payments and interest incurred through September. The City expects to receive the remaining balance of $12.4M in second installment payments between December 6, 2010 and February 28, 2011 and will apply that amount to general services, bond payments and interest. This amount will be sufficient to repay the full amount of the loan principal, interest, and processing fees. In order to obtain the most competitive pricing for the short term loan, five financial institutions were contacted by Staff including the following: Fifth Third Bank, Charter One Bank, MB Financial Bank, FirstMerit Bank and JP Morgan Chase Bank. Staff also researched the ability to obtain a loan through Illinois Funds. Each of the banks received the same criteria outlined in the proposal which needed to be submitted back to the City no later than November 4°i, 2010. The request for a loan proposal was based on the City's need to be able to secure a revolving line of credit for 60 days in the amount of $5.0M ($1.5M for the Library and $3.5M for the City) with an option to prepay with no fee or penalty. In addition, the funds needed to be available no later than November 24, 2010. The City received four proposals to the above request from Fifth Third Bank, Charter One Bank, JP Morgan Chase Bank and FirstMerit Bank, as follows: After reviewing all four proposals, Staff determined that FirstMerit's proposal provided the best option with the lowest overall cost to the City. In addition, FirstMerit's proposal did not have additional restrictions and provided the most favorable terms of the loan which will allow for a timely closing on or before November 24th, 2010. FirstMerit's proposal includes a revolving line of credit in the amount of $5.0M, a LIBOR rate (floating rate currently estimated at 25 basis points) plus 255 basis points resulting in an interest rate of 2.80%. The maturity date is set at 60 days from the closing date. All interest and principal will be due at maturity and there will be no penalty charged if the City decides to prepay the loan prior to the maturity date. The total cost of borrowing $5.0M for 60 days is expected to be $23,013.70 in interest with an additional processing and loan preparation fee capped at $250, for a total of $23,263.70. Recommendation: Staff recommends the City Council advance this item to second reading and adopt the Ordinance at the November 15t City Council meeting. Attachment: Ordinance FirstMerit Bank Tenn Sheet 2 Bank Maturity Interest Rate Fees Comments 1 Fifth Third Bank 1 year Libor rate + 135 basis points $2,000 closing fee plus unused fee of 0.25% on the revolving credit Given the 1 year maturity and the fees associated with the Proposal, the total City cost exceeds the other proposals. 2 Charter One Bank 60 days 2.07% Bank qualified, tax-free Need to furnish an unqualified legal opinion from Bond/Legal counsel, cost are responsibility of the City The estimated Bond Counsel cost is $3,000 and the tax free status could not be obtained by the City 3 JP Morgan Chase Bank 60 days One Month Libor + 1.00% Upfront fee $5,000. Out of pocket fees and expenses including documentation and review by outside counsel Given the upfront costs along with the legal expenses related to the closing the overall City cost is higher than the other proposals 4 FirstMerit Bank 60 days Libor rate + 255 basis points Not to exceed $250 This proposal has the lowest overall cost when incorporating all of the other variables involved. After reviewing all four proposals, Staff determined that FirstMerit's proposal provided the best option with the lowest overall cost to the City. In addition, FirstMerit's proposal did not have additional restrictions and provided the most favorable terms of the loan which will allow for a timely closing on or before November 24th, 2010. FirstMerit's proposal includes a revolving line of credit in the amount of $5.0M, a LIBOR rate (floating rate currently estimated at 25 basis points) plus 255 basis points resulting in an interest rate of 2.80%. The maturity date is set at 60 days from the closing date. All interest and principal will be due at maturity and there will be no penalty charged if the City decides to prepay the loan prior to the maturity date. The total cost of borrowing $5.0M for 60 days is expected to be $23,013.70 in interest with an additional processing and loan preparation fee capped at $250, for a total of $23,263.70. Recommendation: Staff recommends the City Council advance this item to second reading and adopt the Ordinance at the November 15t City Council meeting. Attachment: Ordinance FirstMerit Bank Tenn Sheet 2 ) FIRSTMERIT. Bank November 3, 2010 Ms. Dorothy Wisniewski Director of Finance City of Des Plaines 1420 Miner Street Des Plaines, IL 60016 Re: Line of Credit Proposal Dear Ms. Wisniewski, FirstMerit Bank ("Bank") is pleased to provide this indicative proposal (the "Proposal") to extend a Revolving Line of Credit to the City of Des Plaines. Please note that this proposal does not constitute an agreement to lend and is subject to the satisfactory completion of FirstMerit's due diligence, credit review and approval process. The Bank's credit decision is expected by Friday, November 12, 2009. BORROWER: City of Des Plaines FACILITY: Revolving Line of Credit ("RLOC"). PURPOSE OF RLOC: Support of Borrower's working capital requirements due to a delay in receiving second -half property taxes. AMOUNT OF RLOC: $5,000,000.00 INTEREST RATE: Floating Rate at LIBOR + 255 basis points. CLOSING AND INITIAL FUNDING DATE: On or about November 24th, 2010. t MATURITY DATE: The RLOC shall mature 60 days from Closing Date. TERMS OF PAYMENT FOR RLOC: Interest and principal due at maturity. PREPAYMENT OF ADVANCES UNDER RLOC: Advances under the RLOC can be repaid prior to maturity without penalty. CLOSING COSTS: Any costs incurred by the Bank in the processing and preparation of our Laser Pro loan documents are to be paid by the Borrower, capped at $250. REPRESENTATION OF BORROWER: This proposal is conditioned upon the accuracy of all information, representation and materials submitted by Borrower to the Bank in connection with the Borrower's request for the loan. In the event the Bank determines, in its sole discretion, that any information or representations are not accurate, Bank shall have the right to terminate this proposal without obligation. ACCEPTANCE OF THIS COMMITMENT: If the terms and conditions of this Commitment are acceptable to you, please indicate your acceptance and agreement by signing below and delivering this letter to the Bank. Sincerely, FirstMerit Bank Frederick R. Kaufmann III Vice President (847) 391-6283 City of Des Plaines Accepted by: Date: Ms. Dorothy Wisniewski, Dir. of Finance Cc: Ms. Kathy Jewusiak, Manager, FirstMerit Bank, Des Plaines Branch Telephone #: (847) 296-5000, Ext 4000 2 CITY OF DES PLAINES ORDINANCE M - 59 - 10 AN ORDINANCE AUTHORIZING THE CITY OF DES PLAINES TO OBTAIN A REVOLVING LINE OF CREDIT IN THE AMOUNT OF $5,000,000.00 FROM FIRSTMERIT BANK. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the Cook County Assessor is late with the distribution of the Second Installment Property Tax bills; and WHEREAS, the delay in the distribution of the Second Installment Property Tax bills will result in the City and other taxing bodies not receiving their share of the County property taxes before the end of November resulting in shortfalls across the board; and WHEREAS, the Des Plaines Public Library does not have the authority to obtain a Bridge Loan or Revolving Line of Credit on its own to cover their shortfall and has requested that the City assist them with obtaining funds; and WHEREAS, on November 1, 2010, by Ordinance M-40-10, the City Council authorized the execution of a Loan Agreement between the City of Des Plaines and the Des Plaines Public Library in an amount not to exceed $1,500,000.00 to cover the Library's shortfall; and WHEREAS, the City's General Fund is insufficient to cover the Library's request as well as the City's own shortfall; and WHEREAS, the City is expected to have a shortfall of approximately $3,500,000.00, resulting in a total shortfall for the City in the amount of approximately $5,000,000.00; and WHEREAS, the Finance Department sent out requests for Revolving Line of Credit proposals in the amount of $5,000,000.00 to several financial institutions; and WHEREAS, four financial institutions responded and FirstMerit Bank was determined to provide the best option with the lowest interest rate, no additional restrictions and most favorable terms for a Revolving Line of Credit; and WHEREAS, it is in the best interest of the City to authorize the Director of Finance to secure a Revolving Line of Credit in the amount of $5,000,000.00 for the City of Des Plaines from FirstMerit Bank; 1 NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council authorizes the Director of Finance to secure a Revolving Line of Credit in the amount of $5,000,000.00 from FirstMerit Bank to the City of Des Plaines. SECTION 3: That the Acting City Manager, the Director of Finance, and any other necessary City personnel, are hereby authorized to execute any and all documents necessary to secure the Revolving Line of Credit from FirstMerit Bank in the amount of $5,000,000.00. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2010. .4(46144 R 'Wth. CITY CLERK David R. Wiltse, City Attorney LegaAOnd12010'Short Tenn Loan — 2010 2°11 Installment Property Tax Delay FirstMerit Bank Oni 2 DES PLAINES ILLINOIS Committee of the Whole Item #2a City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: October 25, 2010 To: Jason Slowinski, Acti ty Manager Martin J. Bourke, I erim irector of Community & Economic Development From: Scott Mangum, Senior anner Subj: Extension Request — 1480 E. Oakton Street (New Life Bulgarian Evangelical Church of God) Issue: On October 19, 2009, the City Council passed Ordinance Z-17-09, which granted a Conditional Use for expansion to an existing Place of Worship at 1480 E. Oakton Street. Because of church fundraising efforts, development has not begun on this project, and the church is seeking a 12 -month extension of the Conditional Use and Variation. The applicant has filed for building permits and is within the building permit review process. Analysis: The New Life Bulgarian Evangelical Church of God (BECOG) owns and operates the site as a place of worship. The church has been established on the 60' by 193' site at 1480 E Oakton Street since approximately 1999. The Church purchased the 60' x 193' adjacent property to the East in the fall of 2008. The Church was granted a Conditional Use Permit and a Variation to expand the structure and encompass the newly acquired adjacent property. The variation allows the existing nonconforming stairs and canopy to be rebuilt with the current 1' front -yard setback. As a condition of approval, the applicant obtained an off-site parking agreement. An updated off-site parking lease agreement for 15 parking spaces, valid through September 30, 2015, is attached. Recommendation: It is recommended that a 12 -month extension of the Conditional Use for the expansion of the Place of Worship for the New Life Bulgarian Evangelical Church of God project be granted until October 19, 2011. ATTACHMENTS: Church Letter of Request Ordinance Updated Parking Agreement From: Bulgarian Evangelical Church of God 1480 E Oakton Street, Des Plaines, IL 60018 Tel: 630 217-7544/ 847 630-5546 To: City Of Des Plaines, IL date: 10/18/2010 "Dear Scott: This letter is in reference to the conditional use permit granted to the New Life Bulgarian Evagelical Church of God, 1 480 E. Oakton Ave, Des Plaines. The church is requesting an extension of the conditional use permit granted last October due to funding issues the project had been delayed until September of this year. The project is currently under review by the Des Plaines building department for building permit approval. Once a permit is issued, construction will begin, which appears to be the beginning of November of this year, weather permitting. Please put this request for an extension to the conditional use permit before the zoning commission, city council and any other city board that may need to be notified." If you have any questions or concerns you can call us at Tel: 630 217-7544/ 847 630-5546 Sincerely e-cgeet Vladimir Georgiev Sr pastor Stanimir Taney Pastor PARKING LOT LEASE AGREEMENT This Agreement i4 maple and entered in th 1-st day " I referred to', s "Landlord" and Bulgarian vangelical of, of 1480 E Oakton Street, Des Plaines IL, hereinafter referred to as "Tenant". WHEREAS, Landlord desires to lease to Bulgarian Evangelical Church of God and Tenant desires to lease from Landlord the premises generally described as 15 parking spaces located on every Sunday between 8.00AM — 2.00PM, it is herein agreed as follows: 1. Landlord hereby leases to Tenant parking space located at the premises described above and designated as 15 parking spaces, for a tern of five years beginning, August 1``, 2010 and ending September 30-th, 2015. 2. Tenant agrees to pay the monthly rent of $1.00 one dollar in advance on the 1s` day of each month to or his agent by mail or in person to Landlord or his agent at their respective addresses as noted above. 3. Upon receiving any payment of parking space rent in cash, Landlord agrees to issue a receipt stating the name of Tenant, the amount of rent paid, the designation of the parking space and the period for which said rent is paid. 4. Tenant affirms his understanding that Landlord does not furnish attendants for the parking of automobiles, and if any employee of Landlord shall, at the request of the Tenant, handle, move, park or drive any vehicle placed in the parking area, then, and in every case, such employee shall be deemed the agent of Tenant, and Tenant, not the Landlord, shall be liable for any loss, damage, injury or expense that may be suffered or sustained in connection therewith or arising from the acts of Tenant or any employee who may be acting as agent of Tenant. 5. Landlord is not responsible for items left in any vehicle parked in the designated space. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first 4bove written. of August 2010, hurch of God - between of hereinafter pastor Stan Taney ..ter (14) 1Ct CITY OF DES PLAINES ORDINANCE Z - 26 - 10 AN ORDINANCE GRANTING AN EXTENSION OF THE CONDITIONAL USE GRANTED BY ORDINANCE Z-17-09 WHICH AUTHORIZED THE EXPANSION OF AN EXISTING PLACE OF WORSHIP IN ACCORDANCE WITH SECTION 7.3-6 C. OF THE ZONING CODE AND AUTHORIZING A VARIATION TO SECTION 7.3-6 D. TO ALLOW A FRONT YARD SET BACK OF ONE FOOT FOR THE PROPERTY COMMONLY KNOWN AS 1480 EAST OAKTON STREET, DES PLAINES. (Case 09 -016 -CU). WHEREAS, pursuant to Sections 3.4-8 of the Des Plaines Zoning Ordinance, the City Council of the City of Des Plaines has the authority to extend the period to comply with the requirements of a Conditional Use Permit; and WHEREAS, on October 19, 2009, the City Council passed Ordinance Z-17-09 granting a Conditional Use to expand an existing Place of Worship, in accordance with Section 7.3.6 C. of the Zoning Ordinance, and to allow a variation to Section 7.3-6 D. of the Zoning Code to allow a front yard setback of one foot, instead of the required five foot front yard setback, at 1480 East Oakton Street in Des Plaines; and WHEREAS, on October 18, 2010, the Petitioner requested a twelve-month extension of Conditional Use Permit and variation as contained in Ordinance Z-17-09 to October 19, 2011; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City Council hereby approves an extension of the Conditional Use to expand an existing Place of Worship, in accordance with Section 7.3.6 C. of the Zoning Ordinance, and to allow a variation to Section 7.3-6 D. of the Zoning Code to allow a front yard setback of one foot, instead of the required five foot front yard setback, at 1480 East Oakton Street in Des Plaines approved in Ordinance Z-17-09 to and including October 19, 2011. 1 SECTION 3: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2010. CITY CLERK Approved as to form: 084,in4 VAL David R. Wiltse, City Attorney Legal\Ord\Z\Extension of Time 1480 E Oakton CU 1 year 2 MAYOR