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09/07/2010' `e4 3s 0 10 t-h/ DES PLAINES ILLINOIS City Council Agenda Tuesday, September 7, 2010 Executive Session -• 6:00 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION COLLECTIVE BARGAINING (to be sent under separate cover) REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION (if reported out) COLLECTIVE BARGAINING DRAFT 8/31/2010 9:27 AM Tuesday, September 7, 2010 City of Des Plaines City Council Agenda Page 12 CONSENT AGENDA: 1. Minutes/Regular Meeting — August 16, 2010 2. Minutes/Executive Session August 2, 2010 3. Minutcs/Executivc Session July 6, 2010 4. Authorize Auction of City Vehicles/Equipment in the NWMC Fall Auction 4a. ORDINANCE M-32-10/NWMC Fall Auction 5. Approve Annual Software Maintenance Renewal with SunGard Public Sector for $52,715.62 5a. RESOLUTION R-121-10/Software Maintenance Renewal, SunGard Public Sector 6. Approve Purchase of Fourteen (14) Model M-7 .223 Rifles for Tactical Response Team at a total cost of $33,572, funded by Asset Forfeiture Funds 6a. RESOLUTION R-122-10/Purchase of Rifles for Police Department - Tactical Response Team 7. Award Bid for Dcs Plaines Digcst Printing to Chromatech Printing, Inc. for the years 2011, 2012, and 2013 (four editions each year) 7a. RESOLUTION R-124-10/Bid Award for Des Plaines Digest Printing 8. Authorize Execution of a Contractual Service Agreement between Martin Bourke and the City of Des Plaines for his services as Interim Director of Community & Economic Development 8a. RESOLUTION R-125-10/Contractual Service Agreement for Interim Director of CED 9. Authorize City Clerk to Issue Notice to Bid for a 3 -Year Contract for Custodial Services for City Hall, Police Department, Public Works, Metropolitan Square Garage, Library Parking Garage, and Downtown Metra Station 10. Approve Commission Re -appointment from August 16, 2010 to the Consumer Protection Commission of Mike Lake (Term to expire 8/30/14) 11. Approve Commission Re -appointment from August 16, 2010 to the Consumer Protection Commission of Mathews Abraham (Term to expire 8/30/14) 12. SECOND READING/ORDINANCE Z-14-10/Conditional Use Permit for 1108 Lee Street END OF CONSENT AGENDA DRAFT: 8/31/2010 9:27 AM Tuesday, September 7, 2010 City of Des Plaines City Council Agenda Page 1 3 COMMISSION RE -APPOINTMENTS: Presented for your consideration — NO ACTION REQUIRED POLICE PENSION BOARD Robert Neil — Tenn to Expire 04/30/11 Robert Muehlenbeck — Term to Expire 04/30/12 YOUTH COMMISSION Ronald Burton — Term to Expire 12/01/12 Josephine Al-Naemy — Term to Expire 12/01/12 ARCHITECTURAL COMMISSION William Muehlenbeck — Term to Expire 08/31/13 Prafulla V. Dunung — Tenn to Expire 08/31/13 Peter Vadopalas — Term to Expire 08/31/12 COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Jean Higgason, Chair a. Warrant Register — RESOLUTION R-123-10 2. COMMUNITY DEVELOPMENT — Alderman Rosemary Argus, Chair a. Downtown Business Assistance Program — RESOLUTION R-119-10 b. Major Variation for pergola structure at 1585 Whitcomb — ORDINANCE Z-21-10 c. Lexington Homes One -Year Extension of PUD for 2200 E. Golf — ORDINANCE Z-22-10 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE SEPTEMBER 20, 2010 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-123-10/Warrant Register 2. a. RESOLUTION R-119-10/Downtown Business Assistance Program b. FIRST READING/ORDINANCE Z-21-10/Major Variation for 1585 Whitcomb c. ORDINANCE Z-22-10/PUD Extension for 2200 E. Golf Road DRAFT. 8/3 /2010 9:27 AM Tuesday, September 7, 2010 City of Des Plaines City Council Agenda MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT Pace 14 City of Des Plaines. in compliance with the Americans With Disabilities Act, requests that persons with disabilities. who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities. contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. DRAFT: 8/31/2010 9:27 AM Consent Agenda Item #1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, AUGUST 16, 2010 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Mayor Martin J. Moylan at 7:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, August 16, 2010. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, and Argus. Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief Prandini, Fire Chief Wax, Director of Public Works and Engineering Oakley, Director of Information Technology Duebner, Director of Community & Economic Development Conlan and City Attorney Wiltse. PRAYER AND The opening prayer was given by The V. Reverend Andre Papkov of the Holy PLEDGE: Virgin Protection Cathedral, followed by the Pledge of Allegiance to the Flag. CITIZEN Mr. Walter ICorber, 1451 Webster Lane, addressed the City Council stating that PART.: cars continue to rush through his area; drivers don't stop unless a squad car is present; he requested that a stop sign be installed at Webster and Wicke. Mr. Danny Gillespie, 799 Lee Street, addressed the City Council announcing that he won two more Gold Medals in Special Olympics for golf and bowling. CONSENT Alderman Bogusz requested that Item 1 be removed from the Consent Agenda. AGENDA: Motion by Higgason, seconded by Argus, to establish the Consent Agenda except for Item 1. Voice Vote — All Ayes. Motion declared carried. Motion by Argus, seconded by Robinson, to approve Consent Agenda. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. MIN UT +'S: Alderrnan Bogusz asked about the minutes of the Executive Session of JL,:y 6, Consent 2010 which were postponed until August 16, 2010 for approval as noted in he Agenda minutes of the Regular Meeting of the City Council held on August 2, 2010. City Attorney Wiltse stated that after conferring with the City Clerk regarding a draft change Alderman Bogusz requested, the Fxecutive Session minutes were not ready by the deadline to be placed on tonight's agenda. Moved by Bogusz, seconded by Haugeberg, to approve minutes of the Regular (It FIRE DEPT./ MOBILE DATA COMPUTERS: Consent Agenda Resolution R-116-10 Resolution R-117-10 COMMISSION APPOINTMENTS/ REAPP'T.: Consent Agenda ORDINANCE M-30-10 1645 RIVER RD./ FLOODPLAIN VARIATION: Consent Agenda ORDINANCE Z-19-10 Page 2 of 6 8/16/10 Meeting of the City Council held August 2, 2010, as published. Voice Vote — All Ayes. Motion declared carried. Moved by Argus, seconded by Robinson, to concur with Staff recommendation to purchase 9 General Dynamics GD6000 ruggedized notebooks and docks at a cost not to exceed $27,130.00 (2010 IT Replacement Fund) from Badger Fleet Solutions, 10600 West Bluemound Road, Milwaukee, Wisconsin 53226; and further recommend to adopt Resolution R-116-10, A RESOLUTION AUTHORIZING THE PURCHASE OF NINE GENERAL DYNAMICS GD6000 MOBILE DATA COMPUTERS FORM BADGER FLEET SOLUTIONS. Motion declared carried as approved unanimously under Consent Agenda. Moved by Argus, seconded by Robinson, to concur with Staff recommendation to purchase 5 Panasonic Toughbook CF -19 ruggedized tablet computers at a cost not to exceed $16,570.00 (2010 IT Replacement Fund) from CDS Office Technologies, 780 Belden Avenue, Suite A, Addison, Illinois 60101, and further recommend to adopt Resolution R-117-10, A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE PANASONIC TOUGHBOOK CF -19 RUGGEDIZED TABLET COMPUTERS FROM CDS OFFICE TECHNOLOGY. Motion declared carried as approved unanimously under Consent Agenda. Moved by Argus, seconded by Robinson, to approve Mayoral APPOINTMENTS/REAPPOINTMENT: CONSUMER PROTECTION COMMISSION: Tim Hardt — Term to expire 08/30/12 YOUTH COMMISSION Robert Neil — Tenn to expire 12/01/10 REAPPOINTMENT: YOUTH COMMISSION Mary Dankowski — Tenn to expire 12/01/12 Motion declared carried as approved unanimously under Consent Agenda. Moved by Argus, seconded by Robinson, to adopt Ordinance M-30-10, AN ORDINANC'E AUTHORIZING VARIATIONS TO SECTIONS 14-1-6 B. 2. AND 14-1-7 B. 2. OF THE FLOOD CONTROL REGULATIONS IN THE CITY CODE TO PERMIT THE C'ONSTRUC'TION OF A FLOODWALL IN A REGULATORY FLOODPLAIN AROUND THE PERIMETER OF THE PROPERTY AT 1645 DES PLAINES RIVER ROAD, DES PLAINES WITHOUT PROVIDING COMPENSATORY STORAGE. Motion declared carried as approved unanimously under Consent Agenda. Moved by Argus, seco:uled by Robinson, to adopt Ordinance Z- i 9-1 0, AN ORDINANCE GRANTING A '2 MONTH EXTENSION FOR PHASE 11 OF Page 3 of 6 8/16/10 EXT. PUD/ THE CONDITIONAL USE FOR THE PRELIMINARY PLANNED UNIT 254 LAUREL DEVELOPMENT GRANTED BY ORDINANCE Z-19-05 FOR THE AVE.: PROPERTY COMMONLY KNOWN AS 254 LAUREL AVENUE, DES Consent PLAINES, (Case #05 -31 -PUD -A). Motion declared carried as approved Agenda unanimously under Consent Agenda. COMMISSION Being presented for consideration (no action required) are the following REAPP'TS.: Mayoral Reappointments: CONSUMER PROTECTION COMMISSION: Mike Lake — Term to Expire 08/30/14 Mathews Abraham — Term to Expire 08/30/14 MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Higgason, Chair WARRANT City Attorney Wiltse answered questions from Aldermen Bogusz and REGISTER: Brookman regarding the listing of legal expenses on the Warrant Register. Moved by Haugeberg, seconded by Robinson, to recommend to the City Council approval of the August 16, 2010 — Warrant Register, in the total amount of $2,845,454.31; and further recommend that Resolution R-118-10 be adopted at appropriate time this evening. Motion declared carried. FINAL PUD/ 2550 EAST DEMPSTER ST.: COMMUNITY DEVELOPMENT — Alderman Argus, Chair Director of Community & Economic Development Conlan reviewed the legislative history of the Preliminary Planned Unit Development (PUD) for the expansion of a commercial and wholesale garden center (Lurvey's) at 2550 East Dempster Street. On November 16, 2009, the City Council approved the Preliminary PUD, Ordinance Z-14-09 with a vote of 6 to 2. Two changes (although not substantive) are noted on the final PUD: (1) the size of the building proposed has been reduced; and (2) the appearance of the building. Director of Community & Economic Development Conlan answered questions from the Aldermen. Alderman Brookman stated that he will vote no believing that this is not a compatible use and that noise is a problem. Mr. Jim Tinaglia from Tinaglia Architects, Inc. of Arlington Heights, answered questions from the Aldermen regarding LEED certification. Mr. Dwayne Ulrichs from Lurvey's Garden Center answered questions from the Aldermen. Mr. Mark Lurvey, Owner of Lurvey's Garden Center, stated that they were Page 4 of 6 8/16/10 anxious to get started in order to be ready for spring and requested that the City Council waive second reading of Ordinance Z-20-10 and adopt the Ordinance tonight. Moved by Walsten, seconded by Higgason, to recommend to the City Council approval of the Final PUD plan with two noted changes: (1) the size of the building proposed has been reduced; and (2) the appearance of the building for Lurvey's Garden Center at 2550 East Dempster Street and place on First Reading Ordinance Z-20-10. Voice Vote — Aldermen Haugeberg, Robinson, Bogusz, Higgason, Walsten, Wilson, and Argus voted yes. Brookman voted no. Motion declared carried. BUILDING CODE — Alderman Haugeberg, Chair HARD SURFACE Director of Community & Economic Development Conlan presented and PARKING: reviewed his Memorandum of August 6, 2010. Director of Community & Economic Development Conlan answered questions from the Aldermen. Alderman Argus stated that she will be voting no. Alderman Higgason stated that an ordinance is an ordinance; she will not vote to suspend citations. Alderman Brookman stated that the ordinance should be reconsidered; he will support the suspension. Alderman Wilson stated that he will vote no. City Attorney Wiltse answered questions from the Aldermen. Moved by Brookman, seconded by Walsten, to recommend to the City Council suspension of enforcement of any open citations issued for the improper storage of vehicles or recreational equipment on single-family residential lots until the Ordinance governing the hard surface limitations of the Building code can be amended. Aldermen Haugeberg, Robinson, Brookman and Walsten voted yes. Aldermen Bogusz, Higgason, Wilson and Argus voted no. Motion declared FAILED. MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. COND. USE/ Director of Community & Economic Development Conlan presented. 1108 LEE ST.: Moved by Higgason, seconded by Argus, to place on First Reading Ordinance Ordinance Z-14-10, AN ORDINANCE ALLOWING FOR A CONDITIONAL USE Z-14-10 PERMIT UNDER SECTION 7.3-6 C. OF THE ZONING ORDINANCE TO PERMIT A MONEY TRANSFER (CURRENCY EXCHANGE) BUSINESS COND. USE/ 1141 LEE ST.: Ordinance Z-17-10 Page 5 of 6 8/16/10 AT 1108 LEE STREET, DES PLAINES, ILLINOIS. (CASE #10 -012 -CU). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Director of Community & Economic Development Conlan presented and answered questions from the Aldermen. Building Inspector Ehrke answered questions from the Aldermen. Motion by Argus, seconded by Brookman, to suspend the Rules to allow the owner to answer questions from the Aldermen. Voice Vote All Ayes. Motion declared carried. Mr. Dhitu Bhagwakar, owner of 1141 Lee Street, addressed the City Council and answered questions from the Aldermen. Moved by Walsten to place on First Reading Ordinance Z-17-10, AN ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT UNDER SECTION 7.3-6 C. OF THE ZONING ORDINANCE TO PERMIT AN AUTO BODY REPAIR OPERATION AT 1141 LEE STREET, DES PLAINES, ILLINOIS. (CASE #10 -003 -CU). Motion declared FAILED for lack of a second. Aldermen questioned the phasing of reconstruction in different areas and exactly what work needed to be done. Moved by Higgason, seconded by Haugeberg, to adopt a substitute motion to send the application for Conditional Use and Ordinance Z-17-10 back to Staff for further review. Voice Vote — Aldermen Haugeberg, Robinson, Bogusz, Higgason, Brookman, Wilson and Argus voted yes. Alderman Walsten voted no. Motion declared carried. WARRANT Moved by Higgason, seconded by Haugeberg, to concur with recommendation REGISTER: of Committee of the Whole to adopt Resolution R-118-10, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE R-118-10 MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $2,845,454.31. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. ORDINANCE Z-20-10 FINAL PUD/ 2550 EAST DEMPSTER ST.: HARD SURFACE PARKING LIMITATIONS: ADJOURNMENT: Page 6 of 6 8/16/10 Moved by Argus, seconded by Robinson, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-20-10, AN ORDINANCE TO ALLOW A CONDITIONAL USE FOR A TWO-PHASE FINAL PLANNED UNIT DEVELOPMENT (PUD) FOR 2550 EAST DEMPSTER STREET, DES PLAINES, ILLINOIS. (Case #08 -45 -PUD). Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Higgason, Walsten, Wilson, Argus NAYS: 1-Broolunan ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Robinson, to advance to Second Reading and adopt Ordinance Z-20-10, AN ORDINANCE TO ALLOW A CONDITIONAL USE FOR A TWO-PHASE FINAL PLANNED UNIT DEVELOPMENT (PUD) FOR 2550 EAST DEMPSTER STREET, DES PLAINES, ILLINOIS. (Case #08 -45 -PUD). Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Higgason, Walsten, Argus NAYS: 2 -Brookman, Wilson ABSENT: 0 -None Motion declared carried. Moved by Haugeberg, seconded by Brookman, to approve suspending enforcement of any open citations issued for the improper storage of vehicles or recreational equipment on single-family residential lots until the Ordinance governing the hard surface limitations of the Building code can be amended. Upon roll call, the vote was: AYES: 5-Haugeberg, Robinson, Brookman, Walsten, Moylan NAYS: 4-Bogusz, Higgason, Wilson, Argus ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Argus, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 9:18 p.m. APPROVED BY ME THIS DAY OF , 2010 Martin J. Moylan, MAYOR AcCic i Gloria J. Ludwig — CItY CLERK CITY OF -Ithr DES PLAINES ILLINOIS Consent Agenda Items #4 & 4a City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: August 25, 2010 To: Jason Slowinski, Acting Cit anager From: Dave Strzelecki, Vehicle nance Foreman Cc: Timothy Oakley, P.E., CFM, Director of Public Works & Engineering Subject: Auction of City Vehicles/Equipment, NWMC Fall Auction Issue: Each year, the City uses the Northwest Municipal Conference Fall Vehicle & Equipment Auction to dispose of surplus vehicles and equipment. The auction will be held at the Wheeling Public Works Facility, 77 W. Hintz Road, Wheeling, Ill. 60090 on Saturday, October 9, 2010. Analysis: Staff has evaluated the existing fleet and has compiled the attached list of vehicles and equipment that are no longer of use to the City. Recommendation: Staff recommends authorization to sell the listed vehicles/equipment at the NWMC auction on Saturday, October 9, 2010, at the Wheeling Public Works facility. The City Attorney has prepared an ordinance for this action. The total minimum sales price for the items to be auctioned is $73,400 ($44,400 - General Fund Revenue, $29,000 — Asset Forfeiture Fund Revenue). Attachments: Ordinance Auction List of Vehicles and Equipment (2) CITY OF DES PLAINES ORDINANCE M - 32 - 10 AN ORDINANCE AUTHORIZING THE DISPOSITION OF PUBLIC PERSONAL PROPERTY IN ACCORDANCE WITH DES PLAINES CITY CODE SECTION 1-12-4. WHEREAS, the City of Des Plaines Department of Public Works and Engineering has vehicles and equipment deemed no longer useful; and WHEREAS, an auction will be held by the Northwest Municipal Conference at the Wheeling Public Works facility on Saturday, October 9, 2010; and WHEREAS, Staff has reviewed the determination by Public Works and Engineering that several vehicles and equipment are no longer useful to the City and supports the request that the City Council authorize the disposition of said property; and WHEREAS, it is in the best interest of the City to sell the vehicles and equipment at the auction, pursuant to Section 1-12-4 of the City Code, which pertains to the disposition of public personal property and the disposition of interest in real property which the corporate authorities deem are no longer necessary or useful to the City; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: The preambles as set forth above are incorporated as the factual basis for this Ordinance and are incorporated herein by reference as if fully set forth herein. SECTION 2: In the opinion of the corporate authorities, the vehicles and equipment listed on Exhibit "A," attached hereto and incorporated herein by reference, are no longer necessary or useful to the City. In accordance with Section 1-12-4 of the Des Plaines City Code, the City is hereby authorized to sell the vehicles and equipment at an auction at the Wheeling Public Works facility on Saturday, October 9, 2010. SECTION 3: That the City Council hereby finds it is in the best interest of the City to place the money from the purchase of the vehicles and equipment into the City's General Fund. SECTION 4: That the City Council hereby authorizes the Acting City Manager, or his designee, to execute any supplemental documents that they deem necessary to perform said sales. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2010. CITY CLERK Approved as to form: ai,zI % David Wiltse, City Attorney Legal\Ord\2010\Disposition of Property Vehicles 10-2010 2 MAYOR NVENTORY FORM Z 0 i '0 0 0I a N a w Ai U cn 0 z g. m ' O N O Email Address: 0 u 6 U0 Qp d A ki A 0 0 0 c ai 0 0 o 0 uuv in n� t3+ Ca d v n V) N 01 SEIZED VEHICLE u u a u N d 0 o h 69 0 O 69 0 O vi V/ 0 0 v; in 0 ° 69 0 o 49 0 .n v c9 0 O vi to o 1 eli 69 0 O N V1 0 O m K 0 �n .= to 0 vi 6q 0 O �' b9 v G C 4e U oo 00 oo 00 so so N N so o0 so so so Tr Trans Auto/Man. AUTO AUTO AUTO AUTO AUTO AUTO 0 Q AUTO AUTO AUTO AUTO AUTO AUTO AUTO 4.# 0 7 R R 7 N N z z m m R R 7 N Mil e 82,740 ,_ Vl �O N O f`1 o N O M m m Vl N oo N 734 366 — N. O V1 m 00 R O co 104,000 f 0 co C h o U aa in BLK/WHT ORNG ORNG YELLOW YELLOW A A BLACK L CO Model CROWN VIC CROWN VIC CROWN VIC CROWN VIC 00 U 00 � U WW 0 � � k. tIA ENVOY GRAND CARAVAN Make FORD O O w w O w GMC GMC in BOMBARDIER FORD GMC GMC DODGE U HONDA Year 2008 a 2008 2008 a a 2006 2008 0 N 2000 2002 rn 2000 Type of item car, truck, equip. CAR CAR CAR a TRUCK TRUCK > Q ATV TRUCK TRUCK SUV VAN SUV Serial Number 2FAFP71VX8X106063 2FAFP71 W9XX202113 I2FAFP71V78X106070 Oa O 007R 00 IIGDP7H1C7XJ5I9676 bp v7 ,n 0 N O O > e mm � 2BVHGCH198V000870 2FTZX17272CA63459 2GTEK19T541101540 1GKDT13S922120385 1B4GP44G6X8590256 IGNDT13W3Y2311704 X N N R 00 1 ON ON M N n 00 00 0 AUCTION INVENTORY FORM 0 'I a N U 0 a For the. OCTOBER 9 2010 Email Address. Air Cond Min. Sales Pnce Cnmmnnte t 1 i 44 5 z g w . V) N 0 O 44 0 0 44 0 0 O V9 0 0 0 0 M G 6. 00 '0 '0 CO CO 00 AUTO AUTO AUTO AUTO AUTO AUTO 0 0 at 0 7 V' N R 7 R Mileage NI V OG 0 M N M 0 0 N V1 0 0 V t- CO O M N 74,900 o U N 33 BLACK SILVER 1 PI BLK/WHT ._up 0 CROWN VIC 0 rM.i MONTE CARLO CROWN VIC CROWN VIC CROWN VIC j O CHEVY FORD FORD FORD ." N a 2002 2003 2000 2008 E u ,� � a cr kg u FS CAR CAR CAR CAR CAR CAR Serial Number b R M IINKCA21D6VT522630 g N_ 3 Nru 2FAFP71W93X209704 2FAFP71 W3YK169398 0 0 00 co3 N °z DES PLAINES ILLINOIS Consent Agenda Items #5 & 5a City of Des Plaines City Manager's Office Division of Information Technology 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5623 MEMORANDUM Date: August 27, 2010 To: Jason Slowinski, Acting Manager From: Michael Duebner, Dir; ctor formation Technology Subject: Annual Software Maintenance Fees for SunGard Public Sector Issue: The City's Finance Department, Community & Economic Development Department and Public Works & Engineering Department use a suite of software provided by SunGard Public Sector (formerly Pentamation) for its core business functions. Software maintenance and helpdesk support charges are billed annually. Analysis: Use of SunGard Public Sector software is tied to an annual software maintenance and support agreement. Finance Plus (FPLUS) hosts the City's financial transactions, accounts payable, general ledger, human resources and payroll. Community Plus (CPLUS) is used for utility billing, code enforcement and work orders. Fees are budgeted for and paid through two different City funds: Fund Budget Fee 0632 Information Technology $44,500.00 $43,291.42 0655 Water/Sewer Fund $11,500.00 $9,424.20 Total $56,000.00 $52,715.62 Recommendation: Staff is recommending the approval of the SunGard Public Sector annual software maintenance agreement for the period 8/1/10 through 7/31/1 I in the amount of $52,715.62. Attachments Purchase Order Resolution SunGard Invoice DES PLAINES ILUNOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 0632/0655 ACCOUNT NO. 930110 PROJECT CODE DEPT / DIVISION ITC VENDOR # PURCHASE ORDER NO. 1T1008042 VENDOR NAME Sungard Public Sector SHIP TO EXTENDED ATTN CPLUS Business License, Permitting, Fire & Safety, Work Orders, Cash Receipts 19,430.59 ADDRESS 1000 Business Center Dr FPLUS Accounting CITY, STATE, ZIP Lake Mary FL 32746 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED CPLUS Business License, Permitting, Fire & Safety, Work Orders, Cash Receipts 19,430.59 19,430.59 FPLUS Accounting 8,545.56 8,545.56 FPLUS Human Resources, State Reports, Position Control 11,584.64 11,584.64 Source Code Escrow Fee 600.00 600.00 Custom ACDSP016 624.94 624.94 Custom ACDSP006 416.64 416.64 Custom ACDSP017 208.32 208.32 Easy Spooler 700.00 700.00 Cognos Report Writer 1,180.73 1,180.73 1 CPLUS Utility Billing (0655-930110) 6,499.44 6,499.44 UB Custom ACDSP0I4 (0655-930110) 324.98 324.98 1 UB Custom ACDSP011 (0655-930110) 1,733.19 1,733.19 UB Custom ACDSP0I3 (0644-930110) 866.59 866.59 SUB -TOTAL 52,715.62 SHIPPING / OTHER TOTAL $52,715.62 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 8/4/10 M.Duebner PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION 1. PRICE $52,715.62 CONTACT PERSON ❑ VENDOR NAME Sungard Public Sector PHONE 800-727-8088 ADDRESS 100 Business Ctr Dr FAX TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE CITY, STATE, ZIP Lake Mary, FL 32746 EMAIL OTHER (PLEASE EXPLAIN BELOW) 1 EXPLANATION: This is the annual maintenance fee for the City's ERP software. 2. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR RECOMMENDED Sungard Public Sector TOTAL AMOUNT BUDGETED $56,000.00 OTHER PROJECT COSTS ❑ ONGOING OPERATING COSTS YES THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET: (CHECK BOX) YES ❑ NO PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: ❑ APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING ❑ EMERGENCY PURCHASE YES SOLE SOURCE SUPPLIER /1 ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM OTHER (PLEASE EXPLAIN BELOW) 1 EXPLANATION: This is the annual maintenance fee for the City's ERP software. FOR PURCHASES OVER 510,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL (CHECK BOX) REQUESTED BY ❑ NO 4 YES THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) 8/4/10 ❑ NO YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 8/4/10 M . Duebner PAGE 2 OF 2 Effective 0 1 /01 /09 CITY OF DES PLAINES RESOLUTION R - 121 - 10 A RESOLUTION AUTHORIZING THE CONTINUATION OF AND FURTHER PAYMENT ON A SOFTWARE MAINTENANCE AGREEMENT BETWEEN SUNGARD AND THE CITY OF DES PLAINES FOR SOFTWARE MAINTENANCE WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines relies on Finance Plus and Community Plus for its core business functions; and WHEREAS, the use of these systems is tied to an annual software maintenance and support agreement; and WHEREAS, the renewal of the annual software maintenance and support agreement covers the maintenance period of August 1, 2010 through July 31, 2011 in an amount not to exceed $52,715.62; and WHEREAS, it is in the best interest of the City to waive the purchasing policies and guidelines in the City Code to renew the annual software maintenance and support agreement with Finance Plus and Community Plus and authorize the Director of Finance to make payment to SunGard Public Sector, Inc. in an amount not to exceed $52,715.62; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the purchasing policies and guidelines in the City Code and authorizes the renewal of the annual software maintenance and support agreement with SunGard Public Sector, Inc. in an amount not to exceed $52,715.62, and authorizes the Acting City Manager to execute the contract documents. 1 SECTION 3: That the City Council hereby authorizes the Director of Finance to make payment to SunGard Public Sector, Inc., 1000 Business Center Drive, Lake Mary, Florida 32746, in an amount not to exceed $52,715.62. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR ate( R, 5'✓,de. CITY CLERK David R. Wiltse, City Attorney Legal\Res\2010\SunGard Software Maintenance 10-11 2 SUNGARD' PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungard.com/publicsector Bill To: DES PLAINES, CITY OF 1420 MINER NORTHWEST HIGHWAY DES PLAINES, IL 60018 United States Attn: Finance Dept. - Wendy (847) 391-5300 Invoice Company LG Document No Date Page 23222 21/Jul/2010 1 of 2 Ship To: DES PLAINES, CITY OF 1420 MINER NORTHWEST HIGHWAY DES PLAINES, IL 60018 United States Attn: Finance Dept. - Wendy (847) 391-5300 Customer Grp/No. 1 1256 Customer Name Customer PC) Number DES PLAINES, CITY OF Currency USD Terms NET30 Due Date 20/Aug/2010 No SKU Code/Description/Comments Units Rate Extended Contract No. 1 CPLUS Business License Maintenance Start 01/Aug/2010, End- 31/Jul/2011 2 CPLUS Permitting Maintenance Start: 01/Aug/2010, End* 31/Jul/2011 3 FPLUS Fund Accounting Maintenance Start: 01/Aug/2010 End 31/Jul/2011 4 CPLUS Fire and Safety Maintenance Start 01/Aug/2010, End 31/Ju12011 5 FPLUS Human Resources Maintenance Start 01/Aug/2010, End: 31/Jul/2011 6 CPLUS Cash Receipting Maintenance Start 01/Aug/2010, End 31/Jul/2011 7 Source Code Escrow Fee Maintenalice Start 01/Aug/2010, End. 31/Ju1120I 8 CPLUS Utility Billing Maintenance Start 01/Aug/2010 End 31/Jul/2011 9 FPLUS IL State Reports Maintenance Start 01/Aug/2010, End 31/Ju12011 10 FPLUS Position Control Maintenance Start 01/Aug/2010 End: 31/Jul/2011 11 CPLUS Work Orders Maintenance Start 01/Aug/2010, End: 31/Jul/2011 1.00 4,094 45 1.00 8,322 78 1 00 8,545 56 1 00 1,796 00 1 00 6 138 36 1 00 1,323 96 1 00 600 00 100 6 499 44 1 00 4 242 68 1 00 1 203 60 1 00 3 893 40 4,094 45 8,322 78 8,545 56 1,796 00 6,138 36 1,323 96 600 00 6,499 44 4,242 68 1,203 60 3 893 40 Contract No. CUSTOM 14 ACDSP014 - UB - Addl Modifications to 3rd Party Billing Maintenance Start* 01/Aug/2010, End: 31/Jul/2011 15 ACDSP011 - UB - 3rd Party Bill Print Modifications Maintenance Start. 01/Aug/2010 End: 31/Jul/2011 1 00 324 98 1 00 1 733 19 Page Total 324 98 1 733 19 48 718.40 • 3,997.22 II 52,715.62 k 0.00 M 0.00 i 52,715.62 II SUNGARD' PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungard.com/publicsector Bill To: DES PLAINES, CITY OF 1420 MINER NORTHWEST HIGHWAY DES PLAINES, IL 60018 United States Attn: Finance Dept. - Wendy (847) 391-5300 Invoice Company LG Document No Date Page 23222 21/Jul/2010 2 of 2 Ship To: DES PLAINES, CITY OF 1420 MINER NORTHWEST HIGHWAY DES PLAINES, IL 60018 United States Attn. Finance Dept. - Wendy (847) 391-5300 Customer Grp/No. Customer Name 1 1256 DES PLAINES, CITY OF Customer PO Number Currency USD Terms NET30 Due Date 20/Aug/2010 No SKU Code/Description/Comments Units Rate Extended 16 ACDSP013 - UB - Badger Meter Read Interface Maintenance Start: 01/Aug/2010, End: 31/Jul/2011 17 ACDSP016 - PM - Plan Review Report Notes Selective Maintenance Start: 01/Aug/2010, End* 31/Jul/2011 18 ACDSP006 - BL - Contractor Sweep Maintenance Start 01/Aug/2010, End: 31/Jul/2011 19 ACDSP017 - BL - Modifications to Contractor Sweep Maintenance Start: 01/Aug/2010, End 31/Jul/2011 1 00 866 59 866.59 1.00 624 94 624 94 1 00 41664 41664 1 00 208 32 208 32 Contract No. EN - Des Plaines, City of 12 EASYSPOOLER, 6 -PRINTERS Maintenance Start 01/Aug/2010, End 31/Jul/2011 13 Bundle 1 Cognos Report Writer Maintenance Start 01/Aug/2010, End 31/Ju112011 1 00 700 00 700 00 1.00 1 180 73 1,180 73 Page Total Remit Payment To: SunGard Public Sector Inc Bank of America 12709 Collection Center Drive Chicago, IL 60693 PSA Reference Number Subtotal Sales Tax Invoice Total Payment Received Balance Due 52,715.62 CITY OF DES PLAINES ILLINOIS Consent Agenda Items #6 & 6a City of Des Plaines Police Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5400 Fax: 847-391-5463 MEMORANDUM Date: August 23, 2010 To: Acting City Manager Jaso owinski From: Chief Jim Prandini / Subj: Purchase of Rifles for Tactical Response Team (Asset Forfeiture Expenditure) Issue: Members of the Des Plaines Police Department's Tactical Response Team (TRT) are issued M-7 / .223 rifles as their primary weapon for response to critical incidents. Officers assigned to TRT also deploy these rifles on their normal tour of duty as a backup for their handguns. This memorandum will outline the need to upgrade the rifles currently assigned to members of TRT. Analysis: The M-7 rifles currently assigned to members of TRT are beginning to malfunction due to their use during training sessions. In the past several years, TRT has become extremely proficient with these rifles however, the malfunctions currently being experienced jeopardize the safety of the officers in terms of reliability during a critical incident. The rifles currently used by TRT are 13-15 years old. During recent training in Mississippi, officers tested M-7 rifles from different manufacturers in an effort to determine their suitability for our tactical operations. The following M-7 / .223 rifles were tested and quoted for cost comparisons for the purchase of fourteen (14) rifles: Research and Testing Worx, Inc. Mt. Morris, Illinois G.A.T Guns / Rock River Dundee, Illinois Ray O'Herron / Bushmaster Lombard, Illinois $2,398.00 each $33,572.00 $2,688.17 each $37,634.38 $2,714.17 each $37,998.38 The most important factor in the purchase of these rifles is their reliability and the officers determined the Research and Testing Worx, Inc. M-7 / .223 rifle suited their needs on a consistent basis. Based on this assessment, I am requesting authorization to make this purchase with federal asset forfeiture funds. Recommendation: The Des Plaines Police Department has devoted an enormous amount of training to the operation of the Tactical Response Team. It is important to supplement this training with equipment that is vital to the successful management of critical incidents. Extensive testing was conducted with each rifle and it was determined that the weapon that suited the needs of TRT is being offered from the lowest responsible quote — Rat Worx, 1 East Route 64, Mt. Morris, Illinois 61054 in the amount of $33,572.00 for the purchase of fourteen (14) rifles. I am requesting authorization to make this purchase from federal asset forfeiture funds. Attachments Quote from Research and Testing Worx, Inc. Purchase Order Request for City Council Purchase Approval Resolution Research and Testing Worx Inc. 1 East Route 64 Mt. Morris, IL 61054 815-734-7346 05-21-10 Trent Beier Des Plaines Police Department 1420 Miner St. Des Plains. IL 60016 Dear Sir, This quote is priced for a single unit; consisting of 1 rifle, 1 red dot optic, back-up iron sight, and Surefire light as configured below. Multiple gun orders will be same price times the number of rifles ordered. Rat Worx Model M-7 rifle $2398.00 per unit: 14.5 inch barrel w/fixed front sight (223/5.56mm cal.) MagPul CTR butt stock Small diameter hand guard rail system Tack latch charging handle Aimpoint T-1 red dot sight MI back up rear sight Surefire Model 900V weapon light Sincerely Q.A n, z v 1. �U�" - l t/s;,,/ William H McKay CITY OF DES PLAINES ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 208211212 ACCOUNT NO. 970140 PROJECT CODE DEPT / DIVISION POLICE VENDOR NO. PURCHASE ORDER NO. NT08105110 VENDOR NAME Rat Worx SHIP TO Des Plaines Police ATTN Allen Millhouse 1420 E. Miner St. ADDRESS 1 East Rt. 64 Des Plaines, IL. 60016 CITY, STATE, ZIP Mt. Morris, IL. 61054 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 0.00 14 Model M-7.223 Rifles for Tactical Response Team 2,398.00 33,572.00 0.00 ** Paid by Customs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 • 0.00 0.00 SUB -TOTAL 33,572.00 SHIPPING / OTHER TOTAL $33,572.0 0 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 8/5/10 Cmdr. Nick Treantafeles PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION I. PRICE $33,572.00 CONTACT PERSON Allen Millhouse VENDOR NAME Rat Worx PHONE 815-734-7346 ADDRESS 1 East Rt. 64 FAX 815-734-7346 CITY, STATE, ZIP Mt. Morris, IL. 61054 EMAIL al@ratworxusa.com 2. PRICE $37,634.38 CONTACT PERSON Bobby VENDOR NAME G.A.T. Guns / Rock River PHONE 847-428-4867 ADDRESS 14 N 915 Rt. 25 FAX 847-428-4899 CITY, STATE, ZIP Dundee, IL. 60118 EMAIL 3. PRICE $37,998.38 CONTACT PERSON Scott VENDOR NAME Ray O'Herron / Bushmaster PHONE 630-629-2677 ADDRESS 523 E. Roosevelt Rd. FAX 630-629-2682 CITY, STATE, ZIP Lombard, IL. 60148 EMAIL VENDOR RECOMMENDED Rat Worx TOTAL AMOUNT BUDGETED $33,572.00 OTHER PROJECT COSTS 815110 ONGOING OPERATING COSTS I THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET: (CHECK BOX) APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ NO ►5 YES ►�/ PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE• FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL. (CHECK BOX) APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ NO PROFESSIONAL SERVICES CONSULTING ►�/ 815110 EMERGENCY PURCHASE I SOLE SOURCE SUPPLIER EQUIPMENT STANDARDIZATION TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE JOINT GOVERNMENT PURCHASING PROGRAM I OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL. (CHECK BOX) REQUESTED BY ❑ NO ►,/ YES PHIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CIIECK BOX) 815110 ❑ NO // YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 815110 Cmdr Nick Treantafeles PAGE2OF2 Ef% cbve 01/01/09 1 00 111 DES PLAINES ILLINOIS L CITY OF City of Des Plaines 1420 Miner Street Des Plaines, IL 60016 Ph: (847) 391-5300 DATE: August 5, 2010 Request for City Council Purchase Approval DEPARTMENT: Police DEPARTMENT CODE: 2082/1212 ACCOUNT CODE: 970140 ITEM OR SERVICE TO BE PURCHASED Rifles for Tactical Response Team SUMMARY OF BIDS OR QUOTES Rat Worx, 1 East Rt. 64 Mt. Morris, IL. - $33,572.00 G.A.T. Guns, 14 N. 915 Rt. 25 Dundee, IL. - $37,634.38 Ray O'Herron, 523 E. Roosevelt Rd. Lombard, IL. - $37,998.38 TOTAL COST OF PRODUCT OR SERVICE $33,572.00 TOTAL AMOUNT BUDGETED $33,572.00 OTHER PROJECT COSTS (if applicable) ONGOING OPERATING COSTS: (if applicable) THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET: CITY COUNCIL ACTION REQUESTED Approval of Lowest Responsible Bidder WAIVE FORMAL BID PROCEDURES — SELECT ALL THAT APPLY Emergency Purchase Joint Government Purchasing Program Professional Services Consulting Other Equipment Standardization Sole Supplier Technical Nature of Item Makes Competition Impossible SUMMARY REQUESTED BY Chief Jim Prandini DEPARTMENT HEAD CITY MANAGER FINANCE DIRECTOR CITY OF DES PLAINES RESOLUTION R - 122 - 10 A RESOLUTION AUTHORIZING THE PURCHASE OF FOURTEEN M-7/ .223 RIFLES FROM RESEARCH AND TESTING WORX, INC. FOR THE TACTICAL RESPONSE TEAM AT A TOTAL COST OF $33.572.00. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the Police Department's Tactical Response Team desires to purchase new M-7/ .223 rifles to replace the M-7/ .223 rifles currently assigned to its members, which are beginning to malfunction; and WHEREAS, the Police Department tested M-7/ .223 rifles from different manufacturers in an effort to determine their sustainability for their tactical operations; and WHEREAS, it was determined that the Research and Testing Worx, Inc. M-7/ .223 rifle suited their needs on a consistent basis; and WHEREAS, it is in the best interest of the City to authorize the purchase of fourteen M- 7/ .223 rifles from the lowest responsible bidder, Research and Testing Worx, Inc., and to authorize the Director of Finance to issue payment to Research and Testing Worx, Inc. in the amount of $33,572.00, which will be funded through the federal asset forfeiture account at no cost to the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City Council hereby authorizes the purchase of fourteen M-7/ .223 rifles from the lowest responsible bidder, Research and Testing Worx, Inc., in the amount of $33,572.00, and authorizes the Acting City Manager to execute any and all contract documents. SECTION 3: That the City Council hereby authorizes the Director of Finance to make payment to Research and Testing Worx, Inc., 1 East Route 64, Mt. Morris, Illinois 61054, for the 1 the purchase of fourteen M-7/ .223 rifles in the amount of $33,572.00, which will be funded through the federal asset forfeiture account at no cost to the City. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: MAYOR Approved as to form: bevAei hakz CITY CLERK David R. Wiltse, City Attorney Legal\Res\2010\Tactical Response Team Purchase Rifles 2 CITU OF f _ N ' -544.4_35, DES PLAINES ILUNOIS Consent Agenda Items #7 & 7a City of Des Plaines City Manager's Office Media Services 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5300 Fax 847-391-5439 MEMORANDUM Date: August 24, 2010 To: Jason T. Slowinski, City M. - .g (acting) CC: Gloria J. Ludwig, City Cl From: Karen M. Kozenczak, Director of Media Services•rr''' Subj : Request to Grant Contract for Des Plaines Digest Newsletter Printing/Chromatech Issue: The City's three-year contract with Creekside Printing to print the Des Plaines Digest, 26,000 copies, concludes at the end of 2010. The eight -page newsletter, containing news items regarding City services, is printed quarterly and distributed door-to-door. Hard copies, as well as a final PDF file for the City's website and email blast subscribers, are provided by the printer. On Monday, August 2, 2010, the City Council authorized that the printing of the Digest for a three-year period be advertised for bid and that bids be returned and opened August 18, 2010 in the City Clerk's Office. Analysis: The August 18, 2010 bid opening resulted in eight responses from forty-eight vendors. Two were "no bids" and one was incomplete, as it did not include the Contractor's Pre -Award Certification. Five competitive bids remained. Printers were requested to give a three-year base price which figured in materials and alterations. Of significance was the cost of typesetting per page (the Digest is an eight page publication). Delivery charges were to be itemized considering two different methods, door- to -door and utilizing the post office. Chromatech Printing, Inc., 16 Mary Street, Des Plaines, IL 60016, quoted their base price at $3,441.00 for each year of the three-year contract and included their typesetting charge in the base price for the three year period.. Factoring in either method of delivery, door- to -door distribution or utilizing the Des Plaines Post Office, Chromatech Printing, Inc. remains the low bidder. Recommendation: Following consultation with the City's Legal Department, staff is recommending that the City accept Chromatech Printing, Inc.'s proposal to print the Des Plaines Digest for the years 2011, 2012 and 2013 (four editions each year) at a rate total of $3,441.00 per edition (typesetting fee per page included), plus delivery. Please place this on the Tuesday, September 7, 2010 Consent Agenda. Attachment. Recap oFBids DOOR DISTR. 00 O M ON 0 0 ON tep _ _ O O N • a) 1� O� _ Q% (A4 f# fin. f 64 f# A "Cr U H0 �6 I -I ill Li .^d j .b - j 'Li U � Mto (�76 H 0 o F-� U ~�C U U O U A 5 .5 b W o ° 'a. j -J VI Ha Lr) W W c> �'a) 0 o 0 0 00 00 c> Cs CD NO ow 0 W v a s W q o 0 o 0 0 0 0 o 0 0 0 0 0 0 o O O O 0 000 000 000 000 000 000 4,b ✓ r�" mor 000dod o0o u•iro C\C\C\ 0 O 444 0r N 420000 ? O r 00 a0 G �t u� M M M N N N M M M N N N N N N .0.0 � W H f fgfOP _f44 fWf5f (OP OWf r f f f f� "Cr o^o o z° C a N N N N N N N N N -N eNN M�CN" N MN eNr N eNN Vyam OT -1 N M _-_ N M a --,,-I1-•• %-,%-,1-, 7-1 Cell rMe-1 • F e� -� e� a) 'O as w C.) V u u+ON 00 -pY. 0o te C) 8 W AoVo • ,..1 6- x .0P--, 'gg a " 47 M V�_w 0 a NI 4.0 • ; oa) p "L 04 4-1 14 0) 1 p ,0 tn 15 A g▪ 0 0 C6) ,.4 vi p p o 1-4 1 oZ gA b� CI 0 � 11) NOv, �, v-+dUa C O I:1 V Q x 114 g g 4 2 1-] - Uii: V V Z LQ BID SPECIFICATIONS PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST To be submitted in a sealed envelope and in the hands of the City Clerk, 1420 Miner Street Room 602, Des Plaines, Illinois 60016 before 3 PM on Wednesday, August 18, 2010. Bids will be opened at that time. Description: The City is requesting bids for the typesetting, printing and preparation for delivery of the Citywide newsletter, the DES PLAINES DIGEST, for a period of three consecutive years. SPECIFICATIONS 26,000 copies maximum/no payment for overruns/cannot be short Published 4 times a year- quarterly beginning February 2011 8 pages/saddle stitched /distributed flat/ 8 %z" x 11" [May need to format with "Carrier Route" designation if post office is used for delivery.] A quote on recycled 70 Ib. gloss enamel text is required. Match sample furnished for bleeds (four sides) and logos 4 Color Process/printing on all pages Proofs (Hi resolution) Expect considerable copy alterations with each issue- design, layout and alteration are expected to average 32 hours per issue Typesetting (typeset from various disk formats), layout and icons (submit digital laserproofs before going to proof)/quote cost per page $ inc tocigo/ Photographs (per photograph) $ 7,00 (Approximately 16 photographs per edition) Newsletter PDF file emailed to City Hall- kko7encsak(ce:desplamcs.oa $ $,vo In evaluating the bids the City will add to the base price the above -itemized costs for a typical newsletter, as well as the cost for distribution (see below) Total $ 3, 1./ L/ 1,0 0 base price per edition (2011). This does not include the itemized features requested above, nor the delivery charge requested on next page. Total $ ,; y til , oo base price per edition (2012) Total $ 3, Ll Li/, coo base price per edition (2013) PAGE 2/ PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER Delivery: Please quote on both methods of distribution of the Des Plaines Digest Distribution using Door -To -Door Digest would be delivered for distribution (by a date agreed on with the City) to Door To Door, 8102 Lemont Road, Suite 500, Woodridge, IL 60517 (630-579-6480). Extra copies must be delivered to Des Plaines City Hall, 1420 Miner Street, Des Plaines. Both deliveries, to Door To Door and City Hall, must be in a timely fashion. $ Ri 8 UO cost per distribution Distribution using the Des Plaines Post Office Digest must be bundled in groups of 50, separated and labeled by zip code (60016 or 60018), and marked with the carrier route numbers with the numbers of pieces per route bundle. For example, Route #65 in Zip Code 60016 consists of 200 contacts. It would be prepared as four bundles of 50 pieces with each being labeled accordingly: 1 of 4, 2 of 4, 3 of 4, etc. It would also need "Carrier Route 65" and "Zip Code 60016" labeled on each of the 4 bundles. Digests would need to be delivered on skids (by a date agreed on with the City) to Des Plaines Post Office, 1000 E. Oakton St., with remaining copies delivered to City Hall prior to mail distribution. Printer or their designated mailing house will need to acquire up-to-date postal route listings prior to each Digest mailing as routes change frequently. $ 3 1 o 00 cost per distribution Please submit comparable samples and references with bid. Business Name: Address: Contact Person: Email: rh✓on a t-ec i Piin1i1, • v 0 Ii r� !... 41 Telephone: —699 6333 bark✓s ®rhromcarech. con oak) o ' P'1,Ghae.P Vail &c,,v),bieTvck - m✓AoS iib✓ouc% ® cyj,a„za1eck. corst. For additional Information call Karen Kozenczak at 847-391-5312 or email k ozenc1alcfa Bess Iaines.oe PROPOSAL FOR: PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST BID RETURN DATE: AUGUST 18, 2010 It is expressly understood and agreed that the City Council of the City of Des Plaines reserves the right to waive any technicalities and to reject any or all bids. IF AN INDIVIDUAL Name of Bidder: Signature: Doing business as Address: City: State: Zip: Tel.: IF A PARTNERSHIP Name of Firm: By: (Longhand Signature) Business Address: City: State: Zip: Tel.: NAMES AND ADDRESSES OF ALL FIRM MEMBERS IF A CORPORATION Corporate Name: Ch/0/,'76, te CM 4', n f'1`n 1:AL . A Corporation in the State of 5-!/1/701 Signed by: / �rs,�VCf A I4-61r,,.,.onn 1C.IlJ &b ora ✓nt..S(tn1b/DUC]C (Print Name Here) Business Address: J[' /')'%Q,'QQcS/"✓AQ? f City: DeS R/. M & State: !L Zip: (.goo 1(v Tel.: Wil/ 699- Q -3.S NAMES OF OFFICERS: President: fiTIEZ30' G r b G /Cc V/? t.S (G,✓rl o/t u Lki Vice /Pies, dept Secretory: /� i<_htQJ ✓r✓1 slkm4 tock secfe tail 4 -Treasurer: /()[] f l G / V2 /] cSCa,'-t IJ /D7JC/< Attest21.a. /t dlc &1,4�kSecretary ACCEPTANCE The foregoing proposal is hereby accepted by the order of the City Council of the City of Des Plaines, this day of , 2010. MARTIN J. MOYLAN, MAYOR GLORIA J. LUDWIG, CITY CLERK CITY OF City of Des Plaines City Clerk's Office DES PLAINES 1420 Miner Street ILLINOIS Des Plaines, IL 60016 Tei: 847-391-5310 Fax: 847-391-5439 SEALED BID FOR: PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST TO BE IN THE HANDS OF THE CITY CLERK, CITY OF DES PLAINES, BEFORE 3:00 P.M., WEDNESDAY AUGUST 18, 2010 INSTRUCTIONS TO BIDDERS All bids submitted must be made substantially as shown under Proposal and shall be complete with total prices and unit prices, as required All proposals must be signed by an authorized official. Irregular Bids Bids that contain omissions, erasures, alterations, or additions not called for, conditional or alternate bids unless called for, or that contain irregularities of any kind may be rejected as informal. ,Experience Questionnaire All bids submitted shall be accompanied by an experience and record submitted in the form of a signed letter addressed to the City of Des Plaines. This record shall indicate the names, addresses and contact person, in addition to the cost and date of completion for each similar project. In particular, the proposal shall state if any work has been done in the City of Des Plaines, and if the bidder has prior experience with the City or any other governmental agency. Delivery of Bids Bids may be delivered by mail or in person. Each bid shall be submitted in a sealed envelope plainly marked to indicate its contents. If forwarded by mail, the bid shall be placed in an envelope addressed to the City Clerk, City of Des Plaines Civic Center, 1420 Miner Street, Des Plaines, Illinois 60016. If forwarded otherwise than by mail, it must be sealed and delivered to the City CIerk. Opening Bids Bids will be publicly opened and read at the time and place specified in the bid notice. Bidders, their authorized agents and interested parties are invited to be present. All bidders must submit. along with bid, evidence of compliance with. Illinois Compiled Statutes, 2006: ARTICLE 33E PUBI IC CONI RAC' IS, 720 ILLS 5/33 E-1, 5/33 F-3, 5/33E-4, 5/33-7, 5/33-8 — Interference with Public Contracting -Bid Rigging and Rotating -Kickbacks -Bribery; and Illinois Compiled Statutes, 2006: ACT 130 P.REVAILINCJ WAGE ACT, 820 II CS 130/0.01; and Illinois Compiled Statutes. 2006: DIVISION 42.1 PUBLIC CON 1 RACTS 65 1LCS 5/1 1-42 1-1 Delinquent Taxpayers; and Illinois Compiled Statutes 2006: ACT 570 EMPLOYMENT OF II L [NOIS WORKERS ON PUI3I.IC WORKS AC1- 30 TICS 570 Page 1A BID NOTICE SEALED BIDS FOR: PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST WILL BE RECEIVED AT THE OFFICE OF THE CITY CLERK, GLORIA J. LUDWIG, 1420 MINER STREET, DES PLAINES, ILLINOIS UNTIL 3:00 P.M. WEDNESDAY, AUGUST 18, 2010 AT WHICH TIME THEY WILL BE PUBLICLY OPENED AND READ ALOUD. Introduction The City of Des Plaines is desirous of obtaining bids for Printing Services for the Municipal Newsletter the Des Plaines Digest as per detailed specifications contained herein. Refection of Bid Proposals The Owner, the City of Des Plaines, has the right to reject any or all bids, have pre -determined pre -qualifications and/or to waive any informality in any bid. Bid proposals may be rejected where they are incomplete or improperly executed. Contracts shall be awarded to the lowest responsible bidder or to any other bidder the Owner determines will best serve the interest of the City. Statutory Requirements The PUBLIC WORKS EMPLOYMENT DISCRIMINATION ACT, Illinois Compiled Statutes. 2006. 775 ILCS 10/0.01; The ILLINOIS HUMAN RIGHTS ACT, Illinois Compiled Statutes, 2006, 775 [I CS 5/1-101; and The PREVAILING WAGE ACT, Illinois Compiled Statutes. 2006, 820 ILCS 130/0.01; and The EMPLOYMENT OF ILLINOIS WORKERS ON PUBLIC WORKS ACT, lllinois Compiled Statutes. 2006, 30 ILCS 570, shall apply to this bid. By order of the CITY COUNCIL, CITY OF DES PLAINES May 2009 Gloria J. Ludwig CITY CLERK Page 2A (d) Any unit of State of local government may, in a civil action, recover a civil penalty from any person who knowingly engages in conduct which violates paragraph (3) of subsection (a) of this Section in twice the amount of each kickback involved in the violation. This subsection (d) shall in no way limit the ability of any unit of State of local government to recover monies or damages regarding public contract under any other law or ordinance. A civil action shall be barred unless the action is commenced within 6 years after the later of (1) the date on which the conduct establishing the cause of action occurred or (2) the date on which the unit of State of local government knew or should have known that the conduct establishing the cause of action occurred. §33E-8. Bribery: Bribery of inspector employed by contractor. (a) A person commits bribery of an inspector when he offers to any person employed by a contractor or subcontractor on any public project contracted for by any unit of State of local government any property or other thing of value with the intent that such offer is for the purpose of obtaining wrongful certification or approval of the quality or completion of any goods or services supplied or performed in the course of work on such project. Violation of this subsection is a Class 4 felony. (b) Any person employed by a contractor or subcontractor on any public project contracted for by any unit of State or local government who accepts any property or other thing of value knowing that such was intentionally offered for the purpose of influencing the certification or approval of the quality or completion of any goods or services supplied or performed under subcontract to that contractor, and either before or afterwards issues such wrongful certification, commits a Class 3 felony. Failure to report such offer to law enforcement officials, including but not limited to the Attorney General or the State's Attorney for the county in which the contract is performed, constitutes a Class 4 felony. Illinois Compiled Statutes, 2006: DIVISION 42.1 PUBLIC CONTRACTS 65 ILCS 5/11-42.1-1 Delinquent Taxpayers. §11-42.1-1. (a) Except as provided otherwise in this Section, a municipality may not enter into a contract or agreement with an individual or other entity that is delinquent in the payment of any tax administered by the Department of Revenue unless the individual or other entity is contesting, in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of tax. Before awarding a contract, the municipality shall obtain a statement under oath from the individual or entity that no such taxes are delinquent. Making a false statement is a Class A misdemeanor. In addition, making a false statement voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in a civil action. A municipality may not regulate contracts with individuals or entities that are delinquent in payment of such taxes in a manner inconsistent with the Section. This Section is a limitation under subsection (i) of Section 6 of Article VII of the Illinois Constitution on the concurrent exercise by home rule municipalities of powers and functions exercised by the State. (b) For purposes of this Section, a person or other entity shall not be considered delinquent in the payment of a tax if the person or entity (1) has entered into an agreement with the Department of Revenue for the payment of all such taxes that are due and (2) is in compliance with the agreement. In that case, the sworn statement required by the subsection (a) shall state those facts. (c.) Notwithstanding the provisions of subsection (a), a municipality may enter into a contract with an individual or other entity that is delinquent in the payment of a tax if the contracting authority for the municipality determines that: (1) The contract is for goods or services vital to the public health, safety or welfare; and (2) The municipality is unable to acquire the goods or services at a comparable price and of comparable quality from other sources. Page 2 Illinois Compiled Statutes. 2006: ARTICLE 33E. public contracts, 720 ILCS 5/33E-1, 5/33E-3, 5/33E-4, 5/33E-7, 533E-8: §33E-1. Interference with Public Contracting: It is the finding of the General Assembly that the cost to the public is increased and the quality of goods, services and construction paid for by public monies is decreased when contracts for such goods, services or construction are obtained by any means other than through independent noncollusive submission of bids or offers by individual contractors or suppliers, and the evaluation of those bids or offers by the governmental unit pursuant only to criteria publicly announced in advance. §33E-3. Bid -rigging. A person commits the offense of bid -rigging when he knowingly agrees with any person who is, or but for such agreement would be a competitor of such person concerning any bid submitted or not submitted by such person or another to a unit of State or local government when with the intent that the bid submitted or not submitted will result in the award of the contract to such person or another and he either (1) provides such person or receives from another information concerning the price or other material term or terms of the bid which would otherwise not be disclosed to a competitor in an independent noncollusive submission of bids or (2) submits a bid that is of such a price or other material term or terms that he does not intend the bid to be accepted. Bid -rigging is a Class 3 felony. Any person convicted of this offense or any similar offense of any state or the United States which contains the same elements as this offense shall be barred for 5 years from the date of conviction from contracting with any unit of State or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and; (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent in behalf of the corporation as provided in paragraph (2) of subsection (a) of Section 5-4 of this Code. §33E-4. Bid Rotating. A person commits the offense of bid rotating when, pursuant to any collusive scheme of agreement with another, he engages in a pattern over time (which, for the purposes of this Section, shall include at least 3 contract bids within a period of 10 years, the most recent of which occurs after the effective date of this amendatory Act of 1988) of submitting sealed bids to units of State or local government with the intent that the award of such bids rotates, or is distributed among, persons or business entities which submit bids on a substantial number of the same contracts. Bid rotating is a Class 2 felony. Any person convicted of this offense or any similar offense of any state or the United States which contains the same elements as this offense shall be permanently barred from contracting with any unit of State or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity fmds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or high managerial agent in behalf of the corporation as provided in paragraph (2) of subsection (a) of Section 5-4 of this Code. §33E-7. Kickbacks: (a) A person violates this Section when he knowingly either: (1) provides, attempts to provide or offers to provide any kickback; (2) solicits, accepts or attempts to accept any kickback; or (3) includes, directly or indirectly, the amount of any kickback prohibited by paragraphs (1) or (2) of this subsection (a) in the contract price charged by a subcontractor to a prime contractor or a higher tier subcontractor or in the contract price charged by a prime contractor to any unit of State or local government for a public contract. (b) Any person violates this section when he has received an offer of a kickback, or has been solicited to make a kickback, and fails to report it to law enforcement officials, including but not limited to the Attorney General or the State's Attorney for the county in which the contract is to be performed. (c) A violation of subsection (a) is a Class 3 felony. A violation of subsection (b) is a Class 4 felony STATE OF .14 ir701S CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION COUNTY OF Cook ) SS. Page 3 C hrornate c h /fir/ r? t/ • , as part of its bid on a contract for PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST (general description of item(s) contracted for) with the City of Des Plaines, hereby certifies that said contractor is not barred from executing said contract as a result of a violation of Illinois Compiled Statues, 2006: ARTICLE 33E. PUBLIC CONTRACTS, 720 ILCS 5/33E-1, 5/33E-3, 5/33E-4, 5/33E-7, 5/33E-8. By: Subscribed and sworn to before me by: $orlatut \ \Jw sLibiC u ck This day of 5LA , 2010. Notary Public lJa�zaJ Authorized Agent of Contractor "OFFICIAL SEAL" ELENI DRAKAKIS NOTARY PUBLIC—STATE OF ILLINOIS MY COMMISSION EXPIRES JUNE 20, 2012 CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION STATE OF///n0i 5 ) COUNTY OF (gyp k SS. Page 4 ChtomG.t2c,h Ari r, t y �j�r , as part of its bid on a contract for PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST (general description of item(s) contracted for) with the City of Des Plaines, hereby certified that said contractor is in compliance with the Illinois Compiled Statutes. 2006: ACT 130 PREVAILING WAGE ACT, 820 ILCS 130/0.01. By: &A,66, -e,( 1Z--LC/X-4_1) Authorized Agent of Contractor Subscribed and sworn to before me by: 1 ,rirurth A \iG i SIQ lh(cu Lk This 1 day of , 2010. Notary Public "OFFICIAL SEAL" ELENI DRAKAKIS NOTARY PUBLIC -,STATE OF ILLINOIS MY COMMISSION p(PJRES JUNE 20, 2012 i rrrrrroisworrrrerrrer/ CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION STATE OF /.1//#46/ S ) SS. COUNTY OF CoOk. ) CJ /Cfnat r c- , JJr r)'76) . Page 5 , as part of its bid on a contract for PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST (general description of item(s) contracted for) with the City of Des Plaines, hereby swears (or affirms) that said contractor is not delinquent in the payment of any tax administered by the Illinois Department of Revenue (unless the contractor is contesting its liability for such tax in accordance with the appropriate procedures), pursuant to Illinois Compiled Statutes, 2006: Division 42.1 PUBLIC CONTRACTS 65 ILCS 5/11-42.1-1 Delinquent Taxpayers. By: 4dXL24 Y GweZCOC ) Subscribed and sworn to before me by: 20.rlo0ra I\ von Stcalbr; c. This _ day of 4a_ , 2010. Notary Public Authorized Agent of Contractor "OFFICIAL SEAL" ELENI DRAKAKIS NOTARY PUBLIC—STATE OF ILLINOIS MY COMMISSION EXPIRES JUNE 20, 2012 "/ / / /NII//II/VI/I//NIIMNN/N A CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION STATE OF.1.-8/1r7t)/',S ) SS. COUNTY OF COO k ('h /v -?1 ct ti' CM /✓in &y , .-n( . Page 6 , as part of its bid on a contract for PRINTING SERVICES FOR THE MUNICIPAL NEWSLETTER THE DES PLAINES DIGEST (general description of item(s) contracted for) with the City of Des Plaines, hereby certifies that said contractor is in compliance with the Illinois Compiled Statutes. 2006; ACT 470 EMPLOYMENT OF ILLINOIS WORKERS PUBLIC WORKS ACI, 30 ILLS 570. By: 4.11vverix ii.._1�I C,iC., Subscribed and sworn to before me by: TY)rwiol von sinoihrouCk This _j' day of _ GOA -04, Nolaiy Public Authorized Agent of Contractor "OFFICIAL SEAL" ELENI DRAKAKIS 4 NOTARY PUBLIC—,STATE OF ILLINOIS y % MY COMMISSION EXPIRES JUNG 2012012 1....raNrrN#••••• rrirriavi AwAr rrrr CH ROMATECH August 18, 2010 Gloria J. Ludwig, City Clerk City of Des Plaines 1420 Miner Street Des Plaines, IL 60016 Dear Ms Ludwig: The Dependable Printer 16 Mary Street. Des Plaines, 11 60016 847-699-0333 F: 847-699-2872 www.chromatech.com This letter is submitted as part of our bid for the 2011— 2013 Des Plaines Digest to fulfill the experience and record requirement. Our experience providing printing for the City has been on an individual bid basis for the Public Works Department since 2004 and the Park District in 2009. Following is the contact information and summary list of projects we have completed. Contact: Katy Hanzlik (prior: Christine Bajor & Tim Watkins) City of Des Plaines Public Works 1111 Joseph Schwab Rd Des Plaines, IL 60016 Date Price Quantity & Proiect 6/19/09 $ 2,988 22,550 — CDP 2008 Water Report 6/19/09 $ 587 1,350 — CDP 2008 Water Report 9/22/08 $ 1,202 2,500 — Storm Water Flyer 6/24/08 $ 3,628 27,000 — CDP 2007 Water Report 10/29/07 $ 935 15,000 — 2007 Holiday Lighting Invitation 06/29/07 $ 2,446 24,700 - 2007 Storm Water Flyer 06/26/07 $ 3,508 24,500 - 2007 Water Report 11/15/06 $ 1,346 23,400 - Celebrate 2006 Holiday Postcard 10/13/06 $ 1,449 24,441 - 2006 Leaf Collection Schedule 06/21/06 $ 3,794 26,600 - 2006 Water Report 05/08/06 $ 1,271 25,000 - 2"d Annual Garage Sales Postcard 11/15/05 $ 1,208 23,300 - Celebrate 2005 Holiday Postcard 10/12/05 $ 1,367 23,500 - 2005 Leaf Collection Schedule 06/30/05 $ 3,474 29,000 - 2004 Water Report 10/29/04 $ 944.50 15,000 & 50 - 2004 Holiday Invite Flyers & Posters 10/13/04 $ 1,235 25,000 - 2004 Leaf Collection Schedule Page 1 of 2 digital, offset, wide -format • quality printing since 1983 Contact: Gene Haring Des Plaines Park District 2222 Birch St Des Plaines, IL 60018 Date Price Quantity & Project 7/30/09 $ 410 2,060 — DPPD Facilities Comment & Suggest. Card 7/30/09 $ 388 2,050 — DPPD Program Comment & Suggest. Card 7/01/09 $ 1,138 500 ea 26 & 1000 ea 1 — Business Cards 6/03/09 $ 728 5,000 — Mystic Waters 2009 Schedule 5/07/09 $ 607 1,500 — Chase to the Taste Brochure 4/29/09 $ 568 500 — Prairie Lakes Community Center Brochure 2/27/09 $ 1,462 10,500 — DP Park District Letterhead Many of the Public Works projects, such as the Water Report, included the banding, labeling, and sorting per postal carrier route requirements. The postage was additional and paid directly by the City of Des Plaines to the Des Plaines Post Office. Further information and samples will be provided upon request. We feel our equipment, capabilities, and experience make Chromatech extremely qualified to handle Des Plaines Digest project. Although internet technology brings everyone closer, we feel our location, within the city limits, is advantageous to the City All manufacturing will be done in-house in Des Plaines by employees who live in the general area, including Des Plaines. We thank you for tiie opportunity to bid. Respectfully, Barbara A. Van Slambrouck Page 2 of 2 CH ROMATECH References for 2011 - 2013 Des Plaines Digest Bid Pam Levy Levy & Associates 1522 Greenleaf Ave Evanston, IL 60202 847-860-6555 Casmir Psujek University of Chicago Press 1427 E 60th St Chicago, IL 60637 773-702-7887 Nancy Stratinsky Central Life Sciences 1501 E Woodfield Rd Schaumburg, IL 60193 847-330-5368 The Dependable Printer 16 Mary Street. Des Plaines, IL 60016 T: 847-699-0333 F: 847-699-2872 www.chromatech.com Sample: Havi Benefits The Good Life Newsletter Additional References and Samples will be supplied upon request. 08/18/10 bay digital, offset, wide -format • quality printing since 1983 CITY OF DES PLAINES RESOLUTION R - 124 - 10 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE LOWEST RESPONSIBLE BID FROM CHROMATECH PRINTING, INC. FOR PRINTING THE DES PLAINES DIGEST AT A COST OF $3,441.00 PER EDITION. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the Des Plaines Digest is distributed to each Des Plaines residence four times each year. The Digest is an eight -page newsletter containing news items regarding City services, which reduces the amount of phone calls to the City; and WHEREAS, the City Clerk solicited bids from forty-eight vendors for the printing of the Des Plaines Digest, four editions per year, for the years 2011, 2012, and 2013 and eight vendors responded; and WHEREAS, Chromatech Printing, Inc. was the lowest responsible bidder for the printing of the Des Plaines Digest, four editions per year, for the years 2011, 2012, and 2013, at a cost not to exceed $3,441.00 per edition; and WHEREAS, it is in the best interest of the City to accept the bid from Chromatech Printing, Inc. for the printing of the Des Plaines Digest, four editions per year, for the years 2011, 2012, and 2013, at a cost not to exceed $3,441.00 per edition, and to authorize the Director of Finance to issue payment to Chromatech Printing, Inc. for the printing of the Des Plaines Digest in an amount not to exceed $3,441.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby accepts the lowest responsible bid submitted by Chromatech Printing, Inc., for the printing of the Des Plaines Digest, four editions per year, for the years 2011, 2012, and 2013, at a cost not to exceed 1 $3,441.00 per edition, and authorizes the Acting City Manager to execute any and all contract documents. SECTION 3: That the Director of Finance is hereby authorized to issue payment to Chromatech Printing, Inc., 16 Mary Street, Des Plaines, Illinois 60016, for the printing of the Des Plaines Digest, four editions per year, for the years 2011, 2012, and 2013, at a cost not to exceed $3,441.00 per edition. SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal \Res \20 10\Printing DP Digest 2011-13 1 COY OF vats 1s DES PLAINES ILLINOIS Consent Agenda Item #8 City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5451 MEMORANDUM Date: August 30, 2010 To: Mayor and Aldermen of the C. Council From: Jason T. Slowinski, Acting ' onager Subject: Approval of Professional ' - - es Agreement—Interim Director of CED Issue: With the departure of the former Community & Economic Development Director, Staff seeks to maintain an appropriate management presence in the CED Department by seeking the services of an experienced professional to manage the department on an interim basis. Analysis: When a vacancy occurs in a department head level position, it is common for municipalities to contract with an experienced municipal professional in an interim capacity until such time that a permanent appointment can be made. The City has previously made this type of arrangement, the last occurring in 2006 when the position of Finance Director was vacant. At that time, the Council approved a service agreement on the consent agenda that defines the relationship between the City and the independent contractor. Staff seeks to utilize the services of Mr. Martin Bourke to manage the operations of the CED Department for the next couple of months. Mr. Bourke has extensive municipal experience which spans two decades and he has served previously in interim assignments. Mr. Bourke's resume is attached for your review. The attached consulting services agreement defines the terms of Mr. Bourke's interim assignment. The agreement covers the period of September 8, 2010, through November 5, 2010, and can be renewed on a two-week basis should the need arise. In exchange for his services, Mr. Bourke will be compensated at the rate of $67.00 per hour. While this rate is slightly higher than the hourly rate of the former Director, the City will not be paying for the additional benefits of health insurance, pension payments, etc., thus the City should see some cost savings during this period. On a related note, Staff is in the process of reviewing applications submitted for the position of CED Director. Some 54 applications have been received for the position. Recommendation: Staff recommends that the City Council adopt a Resolution approving the consulting services agreement with Mr. Martin Bourke for services related to Interim Director of CED. w/ Attachments. Consulting Services Agreement Resolution Resume of Martin Bourke CONSULTING AGREEMENT This Consulting Agreement is entered into as of , by and between the City of Des Plaines (hereinafter known as the "City") and Martin J. Bourke an individual (known herein as the "Consultant"); RECITALS: WHEREAS, the City desires to receive the benefit of the professional expertise, knowledge, and administrative skills associated with the Consultant in connection with the City's business of assuring the efficient and effective provisions of municipal services so as to assure the life, health and safety of its residents, businesses and institutions (the "City's business"); and WHEREAS, The City and the Consultant desire to enter into this Consulting Agreement for their mutual benefits; and WHEREAS, The City recognizes the need for the consultation being agreed upon in order to develop and maintain its business. NOW THEREFORE, in consideration of the agreed upon dollars paid in hand after the execution of this Agreement, the respective covenants and agreements of the parties set forth below, and other valuable consideration, the parties agree as follows: 1. Term. Commencing as of September 8, 2010 and ending on November 5, 2010 the Consultant shall serve as the City's Interim Director of Community and Economic Development. At that time it is anticipated that the City will have completed its selection process for the Director of Community and Economic Development. Nothing in this agreement shall preclude the parties from agreeing to extend this agreement for two week intervals under the same terms and conditions as set forth herein. 2. Consulting Services. Subject to the terms and conditions of this Consulting Agreement, the Consultant shall perform the duties of the Director of Community and Economic Development as defined in the City's Ordinances and approved job description on an interim basis. In the performance of these duties, the Consultant agrees to work on average 37.5 hours/week Monday through Friday from 8:30 am to 5 pm, excluding any lunch or break periods and personal business commitments. It is understood that any hours spent at evening City meetings will reduce the normal work hours. 3. Compensation. The compensation for performance of the Consulting Services shall include all extraordinary expenses incurred by the Consultant, and shall be scheduled in order to allow the proper administration of the City's operation. The schedule of compensation shall be as follows: A. Payment of sixty-seven dollars ($67.00) per hour for services provided to the City. Said payment is due thirty (30) days after an invoice from the Consultant is received by the City ; B. In addition, to the payment for hourly work, an additional fee of fifty cents ($.50) per mile will be given to the Consultant for miles driven by the Consultant utilizing his own vehicle on City business. Said payment is due thirty (30) days after an invoice from the Consultant is received by the City; 4. Independent Contractor. Both the City and the Consultant agree that the Consultant will act as an independent contractor in the performance of his duties under this Agreement. Accordingly, the Consultant shall be responsible for payment of all taxes including Federal, State and local taxes arising out of the Consultant's activities in accordance with this Agreement, including by way of illustration but not limitation, Federal and State income tax, Social Security tax, Unemployment Insurance taxes, and any other taxes or business license fees as required. 5. Confidential Information. The Consultant agrees that any information received by the Consultant during any furtherance of the Consultant's obligations in accordance with this Agreement, which concerns the personal, financial or other affairs of the City will be treated by the Consultant in full confidence and will not be revealed to any other persons, firms or organizations with the exception of material that must be produced pursuant to the provisions of the Illinois Freedom of Information Act. 6. Termination of Agreement. Either party may terminate this Agreement upon thirty (30) days written notice to the other party. In the event of any such termination, this Agreement shall be null and void, all payments pursuant to Paragraph 3 of this Agreement shall cease, and neither party shall have any further legal obligation to the other party. 7. Indemnification. The City shall defend, hold harmless, and indemnify the Consultant against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of the City's business. The City will defend and/or settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon. Said indemnification shall extend beyond termination or expiration of this Consulting Agreement, in order to provide full and complete protection to the Consultant, by the City, as described herein, for any acts undertaken or committed while the Consultant was working on the City's business, regardless of whether the notice of filing of a lawsuit for such tort, claim, demand, or other legal action occurs during or following the dates that the Consultant was under agreement to the City. 2 8. Miscellaneous Provisions. A. Neither the Consultant nor the City may assign this Consulting Agreement nor any right or interest under this Consulting Agreement. This Consulting Agreement shall be binding upon and inure to the benefit or the parties and their respective successors and assigns. B. For the purpose of this Consulting Agreement, the term "City" shall mean and include any and all subsidiaries or political subdivisions of the City, including its advisory boards and commissions, intergovernmental agencies, and others which may be in existence from time to time. C. Any notice, request, instruction or other documentation required or permitted to be given under this Consulting Agreement shall be sufficient if in writing and hand -delivered or sent by United States mail to the parties at their respective addresses. D. This Consulting Agreement contains the entire agreement of the parties with respect to the subject matter and any and all prior negotiations, agreements or understandings related to this matter. This Consulting Agreement may not be changed, modified, extended, renewed or supplemented and no provision may be waived, except by an instrument in writing signed by the party against whom enforcement of any change, modification, extension, renewal, supplement or waiver is sought. E. This Consulting Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. F. The invalidity of any portion of this Consulting Agreement shall not affect the enforceability of the remaining portions of the document. In the event that any portion or portions contained shall be declared invalid by a court of competent jurisdiction, this Consulting Agreement shall be constructed so as to make the portions or portion valid or, if such construction is not legally possible, as if such invalid portion or portions had not been inserted. G. In order for the Consultant to provide for the efficient and effective provisions of the City's business, it is important that the Consultant be recognized as having the authority to carry out his duties, and therefore, during the effective dates of this Consulting Agreement, the Consultant shall be referred to in all written and oral communications as the Interim Director Of Community and Economic Development. H. It is expressly understood by both parties that while the majority of the work to be provided and billed to the City by the Consultant will occur in the City's workplace, some portion of the work provided by the Consultant will be provided to the City from the Consultant's home office, such as the reading and preparation of reports, research and analysis. 3 The terms and conditions as herein set forth are agreed to by the undersigned on this day of , 2010 (the "Execution Date"). THE CITY OF DES PLAINES Its: Martin J. Bourke, Consultant 4 CITY OF DES PLAINES RESOLUTION R -125 -10 A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSULTING AGREEMENT BETWEEN MARTIN J. BOURKE AND THE CITY OF DES PLAINES FOR HIS SERVICES AS INTERIM DIRECTOR OF COMMUNITY & ECONOMIC DEVELOPMENT. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines to contract with individuals, associations and corporations, in any manner not prohibited by law; and WHEREAS, the City is currently without a permanent Director of Community & Economic Development and is in need of interim professional services for the management of the City's community & economic development functions, and the administration of the day to day operations of the Community & Economic Development Department; and WHEREAS, while a job search is underway for a full-time replacement, the City needs to attend to its economic development strategy and the day to day operations of the City's Community & Economic Development Department; and WHEREAS, it is in the best interest of the City to execute the Service Agreement between Martin J. Bourke and the City of Des Plaines for his services as interim Director of Community & Economic Development; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the Acting City Manager is hereby authorized and directed to execute, and the City Clerk to attest, the "Consulting Agreement," between Martin J. Bourke and the City of Des Plaines for his services as interim Director of Community & Economic Development, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Resume Name: Martin J. Bourke Home Address: 4201 Clausen Avenue, Western Springs, Illinois 60558 Home Phone: 708-784-0714 e-mail Address: mjbourke@comcast.net Personal: Born 6/18/56, married, two (2) daughters BACKGROUND SUMMARY Work experience includes promotions in city management positions, each with significant responsibility. A well rounded administrative career has included familiarity with sophisticated management and administrative systems including strategic planning, infrastructure construction planning and project management, capital budgeting and financing, investment management, municipal bonding and other economic development related financing techniques. As a city manager, I have a demonstrated ability to deal in a positive manner with elected and appointed officials, department heads, others at all levels within the municipal workforce, members of the press, the legal community, and the demanding citizenry of modem communities. I possess extensive knowledge of the Illinois Compiled Statutes pertaining to municipal governments; home rule; municipal codes, ordinances and regulations, planning, zoning, economic development, and information technology. In my career, I have successfully managed numerous programs and systems for Illinois municipalities. On a daily basis I work with various application software packages, including Microsoft Outlook, Word, Excel and PowerPoint, as well as having extensive knowledge of municipal financial application software packages. MAJOR STRENGTHS • Quick and Positive Reactions to Changing Situations • Ability to Rapidly Learn and Absorb New Concepts and Ideas • Excellent Verbal and Written Communication Skills • Building and Maintaining Good Working Relationships with Elected and Appointed Officials, Peers, Staff, and the General Public PROFESSIONAL EXPERIENCE June 2001 to July 2010 June 2000 to To May 2001 City Manager City of Oakbrook Terrace DuPage County, Illinois (2,500) Interim City Administrator (Contractual, Part -Time) Oakbrook Terrace is a unique suburb located within the Oak Brook commercial, office and entertainment corridor, with a daytime population of 50,000 or more in the general area and significant vehicular traffic. While having a turbulent political history, elected City officials determined that the workings of the city government should be modernized and de -politicized by hiring a professionally trained Manager with increased authority and responsibilities. Due to those combined political and administrative efforts, local voters demonstrated their approval of the City's efforts by approving a home rule referendum in November of 2002. The City was also recognized as a council-manager form of government by the International City/County Management Association (ICMA). Although small in permanent population, Oakbrook Terrace is a major commercial and entertainment hub offering the general public and its corporate community seven (7) hotels, 4 million square feet of office space, the Drury Lane Theater Complex, scores of restaurants, and other entertainment venues. The City Manager directly or indirectly supervises the city's work force along with numerous contractual and professional services necessary for the proper administration of a community with a substantial commercial base. Accomplishments: • Successfully Worked for Three (3) Mayors and twelve (12) Aldermen. • Edited and Coordinated the Drafting of Many Amendments to the City Code that Implemented the Provisions of the Council -Manager Form Of Government, Resulting in ICMA Recognition and Congratulations from Neighboring Professionally Managed Communities. • Coordinated and Served as The Facilitator of Numerous Bi -annual City Council Goals and Objectives Sessions. • Preparation And Administration of the First Fiscal Year Operating Budget under the Budget (Officer) System and the First 5 Year Capital Improvement Plan. • Assisted the Finance Department In Obtaining The City's First GFOA Excellence In Financial Reporting Award, Five (5) More Have Followed. • Coordinated With The Finance Department In Obtaining The City's First GFOA Excellence In Budgeting Award, Three (3) More Have Followed. • Assisted The Council In Preparing For The Levying Of A Home Rule Sales Tax To Fund City Facility Improvements. 2 • Coordinated A City Facilities Study / Coordinated Or Directly Negotiated Over $1 Million In Property Purchases To Fulfill The Property Needs Recommended By The Facilities Study In Order To Construct A Future City Hall/Police Station and Public Services Facility. • Coordinated the Funding, The Award of A Design-Build Contract And The Completion of a $5.3 Million Public Services Facility. • Coordinated the Funding, Engineering Designs and Construction of a Four (4) Year, $5.6 Million Road Rehabilitation Program. • Coordinated the Funding, Engineering Design and Construction of a Water Maintenance Facility And a Metering/Pressure Adjusting Station for A Secondary Connection to the DuPage Water Commission. • Coordinated The Design, Construction and Land Acquisition For Two (2) Significant Water Main Extension Projects That Served To Join Two (2) Independent Portions Of The City's Water System. • Coordinated The Creation Of An SSA That Constructed A Water Main Extension To Connect Two (2) Large Office Complexes To The City's Water System / Negotiated Necessary Easements For The Project. • In The Area Of Human Resources; Coordinated The Negotiation Process For Three (3) Police Labor Agreements, Developed A Comprehensive Personnel Policy, Modernized Pay Plan and Performance Review System, Administrative Procedures Manual, And An Ethics Code In Conjunction With Consulting Professionals And The City Attorney. • Coordinated Successful Negotiations With Two (2) Multi-Family Housing Developments Concerning Impact Fees And The Installation of Public Improvements. • Wrote And Edited An Informational Publication Concerning Home Rule And A Home Rule Referendum / Coordinated A Panel Of Experts On Home Rule For A Public Informational Meeting. • Negotiated Three (3) Economic Incentive Agreements With Two (2) Major Retailers And A Shopping Center Developer • Coordinated The Creation Of A Business District And A Redevelopment Agreement For A Local Shopping Mall. • Negotiated a Five (5) Year Solid Waste Collection Contract, And A Five (5) Year Extension. • Coordinated, Co-Wrote, And Co-Edited Significant Municipal Code Amendments In The Areas Of: Zoning, Stormwater Management, Building And Fire Safety, Development Review Fees, Telecommunications, Standards For Right-Of-Way Construction and Potable Water Connections, Alcoholic Liquor Control, And Regulations Concerning Solicitation And Peddling. • Coordinated, Wrote, and Edited Two (2) Updates To The Comprehensive Land Use Plan And Coordinated A Special Planning Unit Study Resulting In The Creation Of A New Zoning District And A Further Amendment To The Comprehensive Land Use Plan. • Negotiated Annexation Of A Middle School And Surrounding Property. June 2000 to June 2001 Solid Waste Director (Contractual, Part -Time) West Cook County Solid Waste Agency (WCCSWA), Westchester, Illinois WCCSWA is a unit of local government termed pursuant to Illinois Statutes and created through an intergovernmental agreement signed by thirty-five (35) municipalities located in the West Cook County suburbs of Chicago. The Agency's mission is to assist the membership in thc negotiation of solid waste collection and disposal contracts with private sector haulers and to coordinate the direction of solid waste to a Regional Disposal Facility managed through a contract with a private waste hauler. The Solid Waste Director is responsible for the daily management of the Agency's programs including the collection and disbursement of transfer site disposal fees, the procurement of recycling grants and a regional door-to-door household hazardous waste collection. March 1993 to May 2000 Village Manager Western Springs, Cook County, Illinois (12,400) Western Springs is a mature inner ring suburb of Chicago in Cook County. It was one of the first communities in Illinois to adopt the council-manager form of government by local ordinance. At the time of my service, Western Springs was an upscale white-collar community which had recently seen a resurgence in population growth due to intense residential and institutional re -development. Land and home values are extremely high due to the quality of life offered in thc community, including its location along the Burlington Northern commuter rail line and adjacent to the Illinois Tri-State Tollway. The Village Manager directly or indirectly supervises sixty-five (65) full-time employees and one hundred (100) part-time and temporary employees due to the Village's provision of paid -on-call Fire and Emergency Medical Services and an extensive Recreation program. The Village Manager is also responsible for six (6) major municipal facilities including the Village Hall/Police Station, Fire Station, Public Works Maintenance Facility, Recreation Center, Grand Avenue Community Center and the Potable Water Treatment Plant. Accomplishments: • Successfully Worked For Three (3) Village Presidents And Fifteen (15) Trustees As Western Springs' Officials Serve Only One (1) Term By The Tradition Of A Political Caucus System. • Coordinated And Served As The Facilitator Of Numerous Bi -Annual Village Board Goals And Objectives Sessions. • Preparation And Administration Of The Fiscal Year Operating Budget Of $12.6 Million Together With A 5 Year Corporate Or Long -Term Fiscal Plan / Fiscal Year Conversion To A Calendar Year. • Village Received Six (6) Government Finance Officers Awards For Excellence In Budgeting And Financial Reporting During My Tenure. 4 • Coordinated The Funding And Construction Process Of A 28,000 Square Foot Recreation Center. • Coordinated The Funding And Rehabilitation Process For The Central Fire Station. • Coordinated The Funding And Rehabilitation Process For The Village Hall / Police Station. • Negotiated Three (3) Leases With Mobile Telecommunication Providers For Location On A Village Water Tank. • Coordinated The Implementation Of A Local Telecommunications Tax, A Usage Based Electric Utility Tax And A Telecommunications Infrastructure Maintenance Fee. • Coordinated The Funding And Replacement Processes Of Approximately 4,400 Water Meters In Order To Increase Accuracy And Augment Utility Revenues. • Negotiated The Sale Of Over $2 Million Of Surplus Village Properties And Undeveloped Rights -Of -Way In Order To Fund A 20 Year Infrastructure Improvement Program. • Negotiated Numerous Intergovernmental Agreements With Neighboring Communities, Underlying Districts And Not -For -Profit Agencies Concerning The Creation Of A Cable TV Consortium, The Provision Of Emergency Medical Services, The Lyons Township High School Police Liaison Program And A Parking Lot Reconstruction For The Village's New Recreation Building And A Local Live Theater Complex. • Performed Role Of Village Planner In Proposing Amendments To Development Control Standards, Reviewing Numerous Site Plans For Development And Re - Development And The Successful Coordination Of The Work Of A Nine (9) Member Plan Commission. • Coordinated The Work Of The Economic Development Commission In Drafting The Village's First Liquor Control Ordinance For Presentation To The Village Board And The Western Springs Business Association. • Coordinated Two (2) Voluntary Separation / Right -Sizing Programs With Minimal Disruption To Village Operations. • Coordinated The Negotiation Process For Labor Contracts And Conducted Two (2) Comprehensive Revisions To Personnel Policies And Procedures. July 1986 to February 1993 Village Manager Winfield, DuPage County, Illlinois (8,700) Winfield was a semi -rural outer ring suburb of Chicago that experienced strong residential growth similar to other communities in DuPage County at that time. During my time of service, DuPage County was one of the fastest growing counties in the nation, comparable to growth in the sun belt. Village population increased by approximately sixty percent (60%) during my tenure. Accomplishments: • Successfully Worked for Sixteen (16) Village Board Members as Elected Official Turn Over was Unusually High. 5 • Negotiation of Numerous Annexation Agreements Including a 350 Acre Golf Course Community Consisting of Single Family Attached and Detached Homes with Attendant Water and Sewer Utility and Recreational Facilities. • Coordinated the Development Review Process for Numerous Subdivisions and Planned Developments and the Drafting and Implementation of Amended Subdivision Control Standards. • Coordinated the Funding and Construction Processes for a Public Works Facility and Numerous Water and Sewer Facility Improvements. • Coordinated the Funding and Construction Processes for a Police Station and the Rehabilitation of the Village Hall. • Administration of Numerous FAUS, UMTA and other Federal, State and County Road Improvement Grants. • Negotiated the First Residential Solid Waste Collection and Curb Side Recycling Franchise in Village History. • Specification and Purchase of a Centralized Data Processing System. • Preparation of a Comprehensive Revision to Personnel Policies and Procedures. April 1984 to June 1986 Assistant Village Administrator Bloomingdale, DuPage County, Illinois (22,000) During my time of service, Bloomingdale was a mature outer ring suburb of Chicago that experienced strong residential and retail commercial growth, again similar to other communities in DuPage County. The Village possessed one of the strongest retail commercial bases in Illinois. • Successfully Performed the Role of Sole Assistant to the Village Administrator and Position was Considered to be of Department Head Status. • Provided Financial Data to and Acted as a Member of the Negotiation Team for Numerous Annexation Agreements for Various Types of Development Including Large Commercial Tracks. • Coordinated Village's Comprehensive Insurance, Safety and Risk Management Programs. • Preparation of Fiscal Year Budgets and Appropriations Ordinance. • Administration of All Human Resource, Salary and Benefit Programs. February 1982 to April 1984 January 1981 to February 1982 Administrative Assistant Carol Stream, DuPage County, Illinois (40,000) Administrative Intern Carol Stream, Illinois (40,000) -h- EDUCATION Masters of Arts (MPA) Public Administration / Urban Management Emphasis, Northern Illinois University, DeKalb, Illinois. Graduated with Honors in December 1981. Bachelor of Science (BS) Political Science with Minor in International Relations, Northern Illinois University, DeKalb, Illinois. Graduated in May 1978. Other Education Recognized Credentialed Manager By The International City/County Management Association (ICMA) 22nd Session of the Rocky Mountain Program for Senior Executives in State and Local Government, University of Colorado at Denver, Graduated in October of 1992. Numerous Professional Seminars Concerning Financial Management, Homeland Security, Human Resources, Economic Development, Legal Issues, Information Technology, Planning and Zoning, and Civil Engineering PROFESSIONAL ASSOCIATIONS International City/County Management Association (ICMA) Member Since 1982 Illinois City/County Management Association (ILCMA) State President: 2002-03 State Board Member: 1999 to 2003 Metro Chapter President: 1998-99 Metro Chapter Executive Board Member: 1992 to 1999 INTERGOVERNMENTAL GROUPS Northern Illinois Municipal Natural Gas Franchise Consortium Chair: 2010 To Present Recently Recognized By The Illinois Association Of Municipal Management Assistants (IAMMA) As The 2009-10 Outstanding Manager Due To My Work With the Consortium And Other Intergovernmental Groups 7 Metropolitan Mayors Caucus Natural Gas Franchise Steering Committee Chair: 2008 To 2010 Natural Gas Franchise Task Force Member: 2007 to 2008 Critical Infrastructure Committee Member: 2006 & 2007 DuPage Mayors and Managers Conference Board Of Directors: June 2007 To Present Regulatory Issues Committee Chair: June 2007 to Present Committee Vice Chair & Member: 2001 to 2007 Liaison To The Suburban Purchasing Cooperative: 2010 To Present DuPage County Stormwater Fee Review Committee Member: 2007 Primeco Defense Group Steering Committee Member: 2004 to 2006 Intergovernmental Relations Committee Member: 2002 to 2010 Board Of Directors: June 1990 to May 1992 Secretary/Treasurer: 1991 and 1992 Management and Finance Committee Chair: 1991 West Central Municipal Conference / West Cook County Solid Waste Agency Treasurer and Finance Committee Chair: 1997 to 2000 Finance Committee Member: 1993 to 1997 Intergovernmental Committee Member: 1993 to 2000 West Central Cable Agency Chair: 1998 to 2000 Intergovernmental Risk Management Agency (IRMA) Chair: 1989 and 1997 Vice Chair: 1988 and 1996 Executive Board: 1987 to 1990 and 1996 to 1998 Various Other Committees: 1985 to 2000 Illinois Metropolitan Investment Fund (IMET) Co -Chair of the Exploratory and Steering Committee: 1995 Illinois Municipal League (IML) Managers and Administrators Committee: 1994 to 1997 8 COMMUNITY SERVICE Greater Oak Brook Chamber of Commerce Economic Development Committee Member: 2005 to 2007 Government Affairs Committee Member: 2005 to Present Miseracordia Candy Day Volunteer Since 1993 REFERENCES Available Upon Request PROFESSIONAL WRITTEN AND ORAL PRESENTATIONS "Effect Of Home Rule On A Community's Tax Base And Revenue Sources". Presented To The City Of Galena, Illinois', Horne Rule Exploratory Committee, November 2006 "The First 100 Days In A New Community" Illinois City/County Management Summer Conference, Galena, Illinois, June 2006 "Structure And Forms Of Local Govermnent" DuPage Mayors And Managers Conference's and Will County Governmental League's Newly Elected Officials Conference, Bolingbrook, Illinois, June 2005 "Council/Manager Form of Government: Ordinances or Referendum, Manager or Administrator, Are There Differences?" Illinois City/County Management Winter Conference, Peoria, Illinois, February 2003 "Home Rule Publication" for City of Oakbrook Terrace, 2002 "Mentoring Assistants", Illinois Association of Municipal Management Assistants Training Session, Glen Ellyn, Illinois, August 1999 "GIS in a Small Municipality", Illinois City/County Management Association Winter Conference, Moline, Illinois, February 1999 "How to Become a Manager and What is it Like When You Get There", Illinois Association of Municipal Management Assistants Training Conference, Hoffman Estates, Illinois, April 1998 9 "Tax Caps for Downstate Illinois, Your Day of Reckoning Has Come", Illinois City/County Management Association Winter Conference, Champaign, Illinois, February 1998 "Eliminating the "Double Dip" in Police and Fire Work Related Injuries or Illnesses", IML Review, April 1996 "The Ten Best Ways to Beat the Tax Cap", Illinois CPA Society's Midwest Accounting Show, Rosemont, Illinois, August 1995 "Tax Strategies for Local Governments, Coping with the Cap", Chicago Bar Association's Local Government Law Committee, Chicago, Illinois, May 1995 "Tax Cap Legislation in Cook County, A Practitioner's Warning About the Tax Cap", Kane, McKenna Associates Seminar, Rosemont, Illinois, November 1994 "Life Under the Tax Cap: A Three (3) Year Retrospective", Illinois Municipal League Conference, Chicago, Illinois, October 1994 "Tax Limitations", Northern Illinois University Division of Public Administration's 30`h Anniversary Seminar, DeKalb, Illinois, November 1994 "Flexibility Lost; A Practitioner's Warning About the Tax Cap", IML Review, October 1994 - 10- Cm OF DES PLAINES ILLINOIS Consent Agenda Item #9 City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax 847-297-6801 MEMORANDUM Date: August 25, 2010 To: Jason Slowinski, Acting Ci anager From: Howard Moser, Acting S ndent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering/0 Re: Advertise for Bid, 2011-2013 Custodial Services Issue: The City has contracted out custodial services for the past two years for maintenance of City Hall, Police Department, Public Works, downtown Metra station, Library parking garage and Metropolitan Square parking garage. The City's current contract with Perfect Cleaning Service, Inc. will expire on December 31, 2010. Analysis: Specifications for Custodial Services for years 2011 through 2013 have been completed and the contract is ready to bid. Staff believes the City will get the best pricing available if we advertise for a three (3) year contract. The specifications provide for contract termination at the City's sole discretion in the event the low bidder does not comply with the terms of the contract. Recommendation: Staff recommends authorization to bid the 2011-2013 Custodial Services contract with a bid opening of Friday, September 24, 2010 at 3:00 P.M. Attachments: Bid Specifications CONTRACTUAL BUILDING CLEANING AND CUSTODIAL SERVICES FOR FY2011-13 4 CITY OF ,, p1GNN 9�in• • Off' t OWNER CITY OF DES PLAINES Bid Specifications Prepared By CITY OF DES PLAINES PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 JOSEPH SCHWAB ROAD DES PLAINES, ILLINOIS 60016 Page 1 of 25 INVITATION TO BID Bids for CONTRACTUAL BUILDING CLEANING AND CUSTODIAL SERVICES for the City of Des Plaines, Illinois, will be received at the Office of the City Clerk, Room 602, 1420 Miner Street, Des Plaines, Illinois until Friday, September 24, 2010, 3:00 p.m., after which time they will be publicly opened and read aloud. Prospective bidders are required to attend a Pre -Bid Meeting scheduled for Friday, September 17, 2010, 10:00 a.m. at Des Plaines Public Works Facility, 1111 Joseph Schwab Road, Des Plaines, Illinois to review the scope of the work and the project specifications. This contract includes the following approximate items: CLEANING AND CUSTODIAL SERVICES, VARIOUS MUNICIPAL FACILITIES Bidders must submit a firm bid. The outside of the bid must clearly identify the firm, individual, or organization that is submitting the bid. Relevant portions of "An Act to Prohibit Discrimination and Intimidation on Account of Race or Color in Employment under Contracts for Public Buildings or Public Works", approved July 8, 1933, as amended, "Fair Employment Practices Act", approved July 21, 1961, as amended and "The Prevailing Wage Act", Illinois Compiled Statutes (ILCS), as amended. (Contract Provisions required by Section 85.38 of the Code of Federal Regulations, US Department of Housing and Urban Development apply to this bid.) Contractor understands amendments to the Illinois Freedom of Information Act (P.A. 96-0542) requiring the Contractor to produce to the Requester any of its company records and documents which are in any way related to the performance of services under this agreement and not exempt from disclosure within five business days of the City's receipt of a request for said records. The Contractor agrees to be bound by the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), and agrees to deliver to the City all records in its possession relating to this agreement within three (3) business days of a request by the City for said records. Contractor agrees to reimburse the City for any fees, fines, or costs incurred by or assessed against the City for its failure to deliver requested records in the possession of the Contractor, and which the Contractor failed to deliver to the City within three (3) business days of its receipt of a request from the City to do so. An e-mail request for records and documents will be considered received by the Contractor on the day sent. Prior to award of the Contract, the apparent low bidder is required to submit the Contractor Sworn Work History Statement and other information relative to their ability to complete the work in a satisfactory manner and within the time specified. Page 2 of 25 Qualification of Bidders: A. Factors. Owner intends to award the Contract only to a Bidder that furnishes satisfactory evidence that it has the requisite experience, ability, capital, facilities, plant, organization and staffing to enable it to perform the Work in a satisfactory manner for the Contract Unit Prices. B. Additional Information. Owner reserves the right to require from any Bidder, prior to award of the Contract, a detailed statement regarding the business organizations of Bidder that is available for the work. Information pertaining to financial resources, experience of personnel, contract defaults, litigation history, and pending projects may also be requested. C. Final Determination. The final selection of the final Bidder shall be made on the basis of the amount of the Bidder's Price Proposals, Owner's prior experience with the Bidders, Owner's knowledge of the Bidders performance on other projects, and all other relevant facts or matters mentioned in the Contract Documents or that the Owner may legally consider in making its determination. Bid Documents may be obtained in three ways: 1. Via the Internet at www.desplaines.org/ReferenceDesk/BidsProposals.htm - no charge 2. Hard copy in person from the Public Works Department, 1111 Joseph Schwab Road, Des Plaines, IL, 60016. A $5 non-refundable bid deposit is required prior to issuance of Bid Documents. Please contact the office 24 hours in advance to schedule pick up. Any questions regarding the bid specifications can be directed to: Howard Moser, Acting Superintendent of General Services City of Des Plaines Public Works Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Telephone: 847-391-5471 Bidders must execute all signatures where required on their submitted Bid proposals. Bidders need not return the entire contract proposal when bids are submitted unless otherwise required. Portions of the proposal that must be returned include the following: 1. Contract Cover 2. Contract Proposal and Business Disclosure Statement 3. Contract Schedule of Prices 4. Contractor Sworn Work History Statement The City of Des Plaines reserves the right to waive any non material defects or omissions in any bid, or to reject any or all bids, and to make an award in the best interest of the City. By Order of the CITY COUNCIL, CITY OF DES PLAINES, Gloria Ludwig, City Clerk Page 3 of 25 INSTRUCTIONS TO BIDDERS SCOPE OF WORK The Contractor shall furnish and provide all labor, materials, tools, equipment, and machinery necessary to perform and complete in a good and workmanlike manner the work required for: CONTRACTUAL BUILDING CLEANING AND CUSTODIAL SERVICES This Contract includes, but is not limited to, the following approximate items and quantities: Routine cleaning and custodial services for various City owned facilities. The facilities consist of the Police Department, City Hall, Public Works building, Metropolitan Square parking facility, Metra train station depot, and Des Plaines Library parking structure. The City's Emergency Communications Center occupies one-half of the second level in the City Hall building and shall be excluded from the contract. The scope of work is to include, but is not limited to: cleaning of office spaces, cleaning of stairways and elevators, cleaning of washrooms and locker rooms, cleaning of cafeteria areas and kitchens, cleaning of fitness rooms, cleaning of conference and meeting rooms, cleaning ofpublic areas and lobbies, and general cleaning of outdoor areas adjacent to the facilities. BACKGROUND SPECIFICATIONS Des Plaines is a full-service community located 17 miles northwest of the City of Chicago in Cook County, Illinois. The City consists of both residential and commercial development covering 15 square miles with approximately 58,000 residents and 22,000 housing units. The Police facility is approximately 20,000 sq. ft. consisting of a basement and two levels above grade. The building includes locker rooms, a fitness area, a lock up and holding cells, a cafeteria, washrooms, office spaces, meeting rooms, and a public lobby area. The Police operate on a 24/7 basis and require 7 -day per week cleaning. Cleaning may be conducted between the hours of 2:30 p.m. and 7:00 p.m. The City Hall facility is approximately 46,000 sq. ft. consisting of a basement and six levels above grade. The building includes locker rooms, a fitness area, a cafeteria and kitchen, office spaces, conference rooms, washrooms, City Council chambers, and a public lobby area. City Hall operates 5 -days per week Monday - Friday between the hours of 8:00 a.m. and 5:00 p.m. The building requires 5 -day per week cleaning. Cleaning maybe conducted between the hours of 5:00 p.m. and 7:00 a.m. Public meetings are frequently held in the building during the early evening hours however. Therefore, the public washrooms and meeting rooms on the first level may require cleaning between 5:00 p.m. and 6:00 p.m., and again at the end of the evening. The Public Works facility is approximately 54,000 sq. ft. consisting of one level without a basement. The general office area requiring cleaning and included under this proposal is approximately 10,000 sq. ft The remainder of the building is vehicle storage and not included in this bid. The building includes locker rooms, washrooms, a cafeteria and kitchen, office spaces, and meeting rooms. Public Works operates 5 - days per week Monday— Friday between the hours of 8:00 a.m. and 5:00 p.m. The building requires 5 -day per week cleaning. Cleaning may be conducted between the hours of 5:00 p.m. and 7:00 a.m. Page 4 of 25 The City observes eleven (11) holidays per year. Therefore, City Hall and the Public Works buildings will not require services on those days. The Library parking facility is approximately 185,000 sq. ft. consisting of a basement and three levels above grade. The building consists of parking stalls, stairwells and two elevators. Cleaning is to be done once daily between the hours of 2:00 a.m. and 6:00 a.m. Monday through Sunday (7 days per week). The Metropolitan Square parking facility is approximately 229,000 sq. ft. consisting of four levels. The building consists of parking stalls, stairwells and elevators. Cleaning is to be done once daily between the hours of 2:00 a.m. and 6:00 a.m. Monday through Sunday (7 days per week). The Metra train station is approximately 4,000 sq. ft. consisting of three offices, two bathrooms and lobby. Cleaning is to be done twice daily - once between the hours of 2:00 a.m. and 6:00 a.m. and again between the hours of 1:00 p.m. and 3:00 p.m. Monday through Sunday (7 days per week). SPECIAL PROVISIONS The Special Provisions supplement, add to or revise the Specifications. In case of conflict with any part or parts of the Standard Specifications, the Special Provisions shall take precedence and shall govern. COORDINATION OF SPECIFICATIONS AND SPECIAL PROVISIONS The Specifications and Special Provisions are intended to describe a complete scope of work and are essential parts of the Contract. A requirement occurring in any of them is binding. In case of discrepancy, measured or calculated dimensions will govern over scaled dimensions; Special Provisions will govern over Specifications. The Contractor shall take no advantage of any apparent error or omission in the Specifications and the Engineer shall be permitted to make such corrections and interpretations as maybe necessary for the fulfilhnent of the intent of the Specifications. The decision of the Owner in the case of any conflicts, errors or omissions is final. EXAMINATION OF SITE AND SPECIFICATIONS Bidders shall make a careful examination of the site of the proposed work, Bid Documents and Specifications before submitting a Bid Proposal. They shall fully inform themselves as to the quality and quantity of equipment required and the character of the work and they shall further investigate the location and make a careful examination of the sources of supply for materials. The City of Des Plaines and its agents assume no responsibility whatsoever in respect to the sufficiency or accuracy of this information and there is no guaranty, either expressed or implied, that the conditions or locations indicated are representative of those existing throughout the work, or that unanticipated situations may not occur. The Owner reserves the right to add, delete or modify as it deems fit, the locations and amounts of work to be done. If their bid is accepted, the bidder is responsible for all errors in their Proposal resulting from their failure or neglect to comply with these instructions. The Owner will in no case be responsible for any change in anticipated profits resulting from such failure or neglect. Page 5 of 25 PRE-BID MEETING Prospective bidders are required to attend a mandatory Pre -Bid Meeting scheduled for Friday, September 17, 2010 at 10:00 a.m. at Des Plaines Public Works Facility, 1111 Joseph Schwab Road, Des Plaines, Illinois to review the scope of the work and the project specifications. CONTENTS OF PROPOSAL FORMS All Proposals submitted must be made on the forms included with the Bid Documents and shall be complete with total prices as required. The bids shall include a separate monthly cost of services for each of the facilities as well as an annual grand total. Payment for the work completed and accepted shall be made on a per month basis for cleaning and custodial services for each class of work as identified in the proposal. The City desires a three-year agreement. At least three professional references must be submitted with the bid along with the attached Business Disclosure Statement that the company maintains a permanent place of business, address thereof, and members or officers of the business. IRREGULAR PROPOSALS Proposals that contain omissions, erasures, alterations, or additions not called for, conditional or alternate bids, or that contain irregularities of any kind or which are not accompanied by the proper Bid Surety, may be rejected as irregular. DELIVERY OF PROPOSALS Proposals shall be delivered in person to the place and by the time specified in the Invitation to Bid. Bids delivered after the time stated will not be accepted or opened. Each Proposal shall be submitted in a sealed envelope plainly marked: BUILDING CLEANING AND CUSTODIAL SERVICES OPENING PROPOSALS Proposals will be publicly opened and read aloud at the time and place specified in the Invitation to Bid. Bidders, their authorized agents and interested parties are invited to be present. DISQUALIFICATION OF BIDS Two (2) or more proposals from a person, firm, corporation or association, under different names will not be considered. Evidence that any bidder is interested in more than one proposal for the same work will cause rejection of all such proposals. Any or all proposals will be rejected if there is evidence of collusion among the bidders. FAIR EMPLOYMENT PRACTICES In accordance with "An Act to Prohibit Discrimination and Intimidation on Account of Race or Color in Employment under Contracts for Public Buildings or Public Works", approved July 8, 1933, as amended, no person shall be refused or denied employment in any capacity on the grounds of race or color, nor be discriminated against in any manner by reason thereof in connection with the performance of this Contract, nor shall any unfair employment practice as defined in the "Fair Employment Practices Act", approved July 21, 1961, as amended, be committed by the Contractor, his subcontractors, suppliers of materials or services to the Contractor or his subcontractors, or any labor organizations furnishing skilled or unskilled labor to the Contractor or his subcontractors. Page 6 of 25 CONTRACTOR'S SWORN WORK HISTORY STATEMENT REQUIRED As part of the bid, the bidder is required to submit the Contractor Sworn Work History Statement. The Work History Statement must be completed and properly executed in full. Work History Statement forms are included with the Bid Documents. Failure to submit the Contractor Sworn Work History Statement or submitting incomplete, incorrect or perjured statements may result in disqualification of the bid and shall be incomplete. REQUIRED REFERENCE DOCUMENTATION Prior to award, the apparent low bidder shall furnish to the Owner the following information: > Three (3) municipal or commercial references of completed contract work of a similar nature, including the name of the municipality/private party, the dollar value of the work, names and telephone numbers of the officials in responsible charge of the completed contracts. > A complete List of the Bidder's Labor Force to be employed on this Contract, including facilities they will be designated to. Failure to submit any of the above items may result in disqualification of the bid as incomplete. SELECTION OF BIDDER The Owner reserves the right to accept the Bidder's Proposal that is, in its judgment, the best and most favorable to the interests of the Owner and the public; to reject the low Price proposal; to reject any and all Bidder's Proposals; to accept and incorporate corrections, clarifications or modifications following the opening of the Bidder's Proposals when to do so would not, in the Owner's opinion, prejudice the bidding process or create any improper advantage to any Bidder; and to waive irregularities and informalities in the bidding process or in any Bidder's Proposal submitted; provided that the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defects or informalities and Bidders should not rely upon , or anticipate, such waivers in submitting their Bidder's proposal. AWARD OF CONTRACT The Owner reserves the right to govern selection of a bidder in accordance with the work to be done, equipment and qualified labor and superintendence to be furnished, experience, resources, and the lowest priced responsible and complete bid. The Owner reserves the right to waive any or all technicalities and to reject any or all bids, and to make an award in the best interest of the City. EXECUTION OF CONTRACT The individual, firm or corporation to whom or to which a Contract has been awarded shall furnish an executed Contract and Proof of Insurance to the Owner within 15 calendar days after Notice o f Award has been received by them from the Owner. FAILURE TO EXECUTE CONTRACT Failure by the Bidder to furnish the Owner with an executed Contract and Proof of Insurance within the 15 calendar days specified shall be just cause for annulment of the award, or of the Contract if executed. Page 7 of 25 GENERAL CONDITIONS OF THE CONTRACT CONTRACTOR'S INSURANCE The Contractor shall not commence work under this Contract until he has obtained all insurance required under this paragraph and the Owner has approved such insurance, nor shall the Contractor allow any subcontractor to commence work on his Contract until all similar insurance required of the subcontractor has been so obtained and approved. a Compensation Insurance The Contractor shall take out and maintain during the life of this Contract Workmen's Compensation Insurance for all his employees employed at the site of the project, and, in case any work is sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all the latter's employees unless such employees are covered by the protection afforded by the Contractor. In case any class of employees engaged in hazardous work under this Contract at the site of the project are not protected under the Workmen's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide Workmen's Compensation Insurance for the protection of his employees not otherwise protected. b Public Liability & Property Damage Insurance The Contractor shall take out and maintain and cause to be taken out and maintained by all subcontractors during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and all subcontractors performing work covered by this Contract from claims for damages for personal injury, including accidental death, as well as from claims for property damages, which may arise from operations under this Contract, whether such operations be by himself or by a subcontractor or by anyone directly or indirectly employed by either of them and the amounts of such insurance shall be as follows: General Liability/Property Damage/Bodily Injury Automobile Bodily Injury Liability/Property Damage Excess/Umbrella Liability Workers Compensation and Employers Liability $2 million each occurrence $5 million general aggregate $2 million combined single limit $3 million each occurrence $3 million aggregate $1 million each occurrence Such insurance shall name the City of Des Plaines as additional insured along with the Contractor and shall hold harmless the City against all suits and claims arising from or as the result of the actions of the Contractor or his subcontractors. This insurance shall be primary and non-contributing with any other insurance. Such policies shall not be canceled, permitted to expire or to be changed without the written consent of the Owner. A Certificate of Insurance must be on file in this office prior to any work on these premises. This Certificate Holder and Additional Insured should read: ■ City of Des Plaines Page 8 of 25 PROOF OF INSURANCE The contractor shall furnish the Owner with sufficient documentary evidence of insurance coverage, which evidence shall consist of either such original insurance policy or a certified statement from the insurer listing the details from the policy. CHANGES TO SCOPE OF WORK If the Owner deems it proper or necessary during the execution of the work to make any alteration which will increase or diminish the quantity of labor or material or the expense of the work, even to the elimination of one or more items, such alteration shall not annul or vitiate the Contract hereby entered into. The elimination of any part of the work shall not increase the unit price for any of the remaining work bid on. The value of the work so added shall be based on the rates and prices named in the Contract as bid, when such rates and prices cover the class of work added, otherwise the value shall be determined by mutual written agreement between the Owner and the Contractor before any such work shall be commenced. EXTRA WORK No claim whatsoever will be allowed the Contractor for changes, extra work or material not contemplated or necessary for the completion of the work described, or for a greater amount of money than is hereby stipulated to be paid, unless the change in or addition to the work requiring additional outlay by the Contractor is first ordered in writing by the Engineer, and the price herein stipulated to the Contractor. SEQUENCE OF WORK The Owner shall have the power to direct the order and sequence of the work or revise the Contractor's sequence. Payment for major portions of the work may be withheld until approved completion of accessory work. The Contractor shall not impede or interfere unnecessarily with the work of other contractors who may be employed within the limits of the work. QUALITY CONTROL OF WORK The Owner shall have power to inspect all work for compliance with the Specifications, and the Contractor shall perform all of the work herein specified to the Owner's entire satisfaction, approval and acceptance. The Contractor is responsible for furnishing all labor, materials, and equipment to construct and complete the work in compliance with the Specifications and Special Provisions. All material to be incorporated in the work, all labor to be performed, and all equipment, tools and methods to be used shall be subject to the approval of the Owner. It is the Contractor's responsibility to complete the work and deliver a final product which meets all the requirements of the Specifications. If any authorized agent of the Owner shall discover and notify to the Contractor of any neglect or disregard of the Specifications, such defects shall at once be remedied and further defective work be at once discontinued; but the right of final acceptance or condemnation of the work will not be waived by reason thereof, nor by any act of the Owner, his officers or agents. Page 9 of 25 INSPECTION The Owner shall at all times have access for inspection to all branches of the work, on the site of the work, at the place of manufacture, or where materials and equipment are stored. If at any time during the progress of the work, any work is rejected or if any of the work is wholly or in part improperly completed, then the Contractor, at his own expense, shall immediately remediate all work improperly done. In case the Contractor shall neglect or refuse after 24 hours written notice, to remove or replace said rejected work or material, the work shall be removed by the Owner and the Owner's cost of labor, material and supervision thereof deducted from any money due the Contractor. CONTRACTOR'S EMPLOYEES The Contractor shall employ skilled employees and shall, if directed by the Owner, discharge from the site of the work any incompetent, abusive or disorderly employees. None but persons expert in their respective branches of work shall be employed by the Contractor. ORDINANCES The Contractor shall observe all laws and ordinances controlling or limiting those engaged in public work, which ordinances and laws are made a part of these Specifications. The Contractor shall provide and maintain such sanitary accommodations for the use of his employees as may be necessary to comply with the State and Local Board of Health requirements. Public nuisances will not be tolerated. PATENTS All fees for any patented invention, article or arrangement that is used upon, or in any manner connected with the construction, erection or maintenance of the work, or any part thereof embraced in the Contract and these Specifications, shall be included in the price stipulated in the Contract for said work, and the Contractor must protect and hold harmless the Owner against any and all demands for fees or claims. It is hereby expressly agreed that alleged ownership by a Contractor of trade secrets as to materials used in any part of the work, or the preparation of any mixture for such work, shall not be recognized by the Owner in the performance of this Contract. The Owner shall at all times have the right to demand and shall be furnished information concerning materials, samples or ingredients of materials used or proposed to be used in the prosecution of said work. DAMAGE All loss or damage arising out of the nature of the work to be done, or from any delay or unforeseen or unusual obstructions, or from difficulties, which may be encountered in the prosecution of the work or arising from the action of the elements, shall be sustained at the Contractor's expense. The Contractor agrees to hold the Owner harmless from any such claims or demands of any kind, arising from their performing the work on this Contract. CLAIMS The Contractor agrees to save and hold harmless the Owner from all claims, demands, suits, judgment decrees, including costs, expenses and attorney fees on account of, or arising out of persons engaged in the performance of this Contract. Page 10 of 25 The Contractor shall save the Owner harmless from all claims, demands, suits, judgment decrees, including costs, expenses and attorney fees on account of, or arising out of any infringement of any patent rights or royalties claimed by any one on account of machinery, instrument tools, materials, principals or processes used by them or about said work. PROCEDURE FOR RESOLVING PROPERTY DAMAGE CLAIMS The General Contractor agrees to adhere to the following procedure to resolve all property damage claims that are related to the performance of all Work on this Contract. The City reserves the right to withhold one and one half times the estimated cost of the damages from sums due the General Contractor until all claims related to performance of their Work are resolved as herein provided. Upon receipt of a claim against the General Contractor for property damage allegedly caused or related to the performance of their Work under this Contract, the General Contractor shall, within five (5) working days of receipt of such claim: > Acknowledge the claim, in writing, to the property owner. > Furnish the Owner with written acknowledgement of receipt of the claim, including a copy of the claim and all information related to it. > If the claim is not settled within five (5) days, the General Contractor shall: o Forward the claim to the General Contractor's Insurance Carrier. o Furnish the Engineer with a copy of the Insurance Carrier's written acknowledgement of receipt of the claim > The General Contractor shall either settle or deny the claim within 60 calendar days from initial receipt of the claim, the General Contractor shall: o Notify the Owner, in writing, of claims that have been settled or denied, including the terms of the settlement or the reason for the denial. o Notify the property owner if there is a decision to deny their claim and shall include in the Notice of Denial, the name and address of the person authorized to accept service of process on behalf of the General Contractor. > When a claim is allowed, payment to the property owner in the amount of the award must be within 30 days of the award. If the Contractor does not make payment to the property owner within the 30 day period, the Owner shall be authorized to make the payment in the amount of the award on behalf of the General Contractor and deduct the amount of the payment from the amount due the General Contractor on the next payment due the Contractor under this Contract. FORFEITURE The work herein specified shall be prosecuted with such forces as the Owner may deem adequate for its completion within the time specified for completion. If the rate at which the work is performed is, in the judgment of the Owner, not such as to insure its progress and completion in the time and manner herein specified, or if, at any time, the Contractor refuses or neglects to prosecute the work with forces sufficient for its completion within the specified time, or if in any event, the Contractor fails to proceed with the work in accordance with the requirements and conditions of the Specifications, the Owner shall have full right and authority after giving three (3) days written notice to the Contractor of its intention to do so, to take the work out of the hands of the Contractor and/or to re -let the same to other Contractors. In so doing, the Page 11 of 25 Owner may use or authorize the use of such equipment, and supplies as may be the property of the Contractor, or on the ground, without rental or other charge for the use thereof, except that all such materials so used in completing the work shall be credited to said Contractor at their fair reasonable market price, as of the date same were delivered on the work, but in no case will the Contractor be credited with more than the cost of said materials delivered to the Contractor. The cost of fully completing all the work and all expense of every kind incurred by the Owner in connection herewith shall be charged to the Contractor and shall be deducted and paid by the Owner out of such monies as may be due, or may at any time thereafter become due, or may at any time thereafter become due to said Contractor under this Contract, or any part thereof, so far as the same shall suffice therefore, and any deficiency shall be paid to the Owner by the Contractor forthwith, and the bondsmen will be held liable for any such deficiency. Should it become necessary for the Owner to declare the work forfeited, such forfeiture shall in no case relieve the Contractor or his bondsmen of any of the conditions of the Contract. In case the Contractor shall abandon or in any manner fail to complete the work, the Owner shall have the full right and authority to pay to any person, firm or entity who may have been employed by the Contractor upon the work, out of any fund due or unpaid the Contractor at the time the Owner shall declare said Contractor in default, any and all sums of money which may be found to be due and owing to said Contractor under this Contract and upon giving five (5) days written notice by mail to said Contractor of the intention so to do. The Owner shall have the full right and authority to ascertain the amount or amounts so due and owed by the Contractor to such person, firm or entity and in such manner and upon such proof as it may deem sufficient, and the amount or amounts so found by it to be due and owing to such person, firm or entity, shall be conclusive as against said Contractor, and may thereafter make payment to the said person, firm or entity. SUBLETTING OF CONTRACT No part of the work herein specified shall be assigned, subcontracted or sublet. WAIVERS OF LIEN REQUIRED It is expressly understood that the Owner reserves the right to direct that no payment be made to the Contractor should he have reason to believe that said Contractor has failed for any reason to make just payment to any employee, subcontractor or material supplier used or employed by the Contractor in the prosecution of the work, until the Engineer is satisfied that full and proper payment has been made. The Contractor shall secure and file with the Owner progress and final waivers of lien for all materials incorporated into and labor and equipment employed on the work before payment requests are processed. PAYMENT FOR COMPLETED WORK The work to be constructed may vary in actual units on quantities from those given in the Bid Documents, but no additions or deductions in the unit prices bid by the Contractor will be made because of this fact. The total bid and contract unit prices shall include all cost of the work to be completed. Any payments made to the Contractor during the progress of the work shall in no way lessen the total and final responsibility of the Contractor, nor in any manner whatsoever waive any of the terms, conditions, covenants, or requirements of the Contract, nor be considered a ratification of any act on the part of the agents or representatives of the Owner which in any manner may contravene any of the requirements or provisions of the Contract. Page 12 of 25 Payment for approved work shall be made to the Contractor as invoiced. All payments made to the Contractor shall be by check in U.S. Funds. BIDDING REQUIREMENTS AND CONDITIONS Prospective bidders are required to submit a current City of Des Plaines Sworn Work History Statement prior to the reading of their proposal. Prior to Award of the Contract the apparent low bidder is required to submit the following: 1. Municipal/Commercial references from three (3) completed projects, including the names and phone numbers of the officials in direct responsible charge of the work. 2. The name and resume of the full time Superintendent assigned to this project to represent the Contractor. 3. Other documents as the City may deem necessary to determine the Award of the Contract. Failure to submit any of the above items may result in the bid being disqualified as incomplete. PRE-BID MEETING A mandatory Pre -Bid Meeting is scheduled for: Friday, September 17, 2010 at 10:00 a.m. Des Plaines Public Works Facility 1111 Joseph Schwab Road, Des Plaines Attendance at the Pre -Bid Meeting is mandatory. At the meeting, City staff members will explain the scope of the project and will be available to receive and answer questions from the prospective bidders regarding the Contract Specifications and Special Provisions. SELECTION OF BIDDERS The Owner reserves the right to select a bidder in accordance with the work to be done, equipment and labor to be furnished, experience and pecuniary resources, and the lowest priced responsible bid. The City of Des Plaines reserves the right to waive any non material defects or omissions in any bid, or to reject any or all bids, and to make an award in the best interest of the City. PRE-OPERATION MEETING Prior to commencing any operations, there shall be a Pre -Operation Meeting conducted at the Office of the Director of Public Works and Engineering, Des Plaines Public Works, 1111 Joseph Schwab Road. The Owner will set the date and time of the Pre -Operation Meeting after execution of the Contract by both parties. The Contractor's full time Superintendent must attend the Pre -Operation meeting. The following shall be submitted for review at the Pre -Operation meeting: Page 13 of 25 Superintendent 24-hour emergency phone number, field phone number, pager number and cellular telephone number All Subcontractors are required to attend the Pre -Operation meeting. CANCELLATION OF CONTRACT The Owner reserves the right to cancel this contract without cause at any point in the duration of the life of the contract. The City shall provide written notification to the Contractor ten (10) calendar days prior to cancellation Page 14 of 25 SPECIAL PROVISIONS The following Special Provisions supplement the Specifications, and provide detail regarding the frequency of cleaning/custodial services for each of the facilities included in this contract. The following detailed scope describes the minimum requirements the City desires in a bid for cleaning and custodial services. It may not be all inclusive of the tasks required to maintain the buildings in a high-level manner as described below. In case of conflict with any part or parts of said Specifications, these Special Provisions shall take precedence and shall govern: I. CITY HALL, POLICE AND PUBLIC WORKS BUILDINGS A. MATERIALS AND EQUIPMENT 1. CITY: In support of this contract, the City will supply the following at no cost: a. All paper products including toilet paper, paper towels, napkins, etc. b. All liquid soaps and creams used in hand dispensers. c. All deodorant blocks. d. Locations for storage of contractor's equipment and supplies. e. Adequate containers for refuse disposal. 2. CONTRACTOR: The Contractor shall provide at the contractor's expense all materials, equipment, and supplies needed to complete the work with the exception of those items being provided by the City as itemized in I.A.1. The items to be furnished by the contractor shall include but not be limited to the following: a. All materials including properly fitting plastic liners, refuse bags, soaps, waxes, cleaners, and shampoos. Companies proposing the use of environmentally friendly "green" cleaning products are required and their use will be verified by the City periodically throughout the duration of the contract. The contractor will be required to supply the City with a list of all proposed cleaning products to be used as part of this contract. b. All power and hand equipment including wiping and dust rags, mops, brooms, buckets, vacuum cleaners, buffing machines, and specialty equipment including waste collection containers. c. A listing of equipment and materials to be used. All materials and equipment shall be of industrial or commercial type and are to be approved by the City prior to their use. All electrical equipment shall be kept in safe operating condition without frayed cords, broken safety plugs, etc. d. A record of all Material Safely Data Sheets and/or similar documents for those products and materials used or stored on City property. These documents shall be kept on-site in a manner satisfactory to the City. B. CLEANING STANDARDS AND WORKMANSHIP It is the intent of these specifications for the contractor to provide a high level of service in building maintenance and custodial care. The following statements indicate the general standards and workmanship to be furnished under this contract: Page 15 of 25 1. A satisfactory and acceptable floor or carpet will not have dust, streaks, marks or dirt in corners behind doors or under furniture. All paper clips, staples, etc. shall be picked up. The use of vacuuming equipment and/or treated dust mops will be used to keep the floors clean. 2. Satisfactory and acceptable wet mopping will present a clean floor free from streaks, smears and dried dirt. The use of dirty water or evidence of same will not be acceptable. Safe, all-purpose detergents will be used on all resilient and hard floor surfaces. Proper warning signs shall be placed advising of wet or slippery floor conditions. 3. Satisfactory and acceptable waxing and polishing will be accomplished through the use of a thin coat of evenly layered wax. Floors will be bright and clean under furniture as well as in traveled areas. Wax or polish will not be allowed to dry on wall bases, furniture legs, equipment, etc. 4. A satisfactory and acceptable glass, mirror or vitreous surface will be free from streaks, smears, and spots. 5. All storage areas and janitorial closets shall be maintained in a clean and orderly condition with all materials and equipment properly sorted at all times. C. TASKS TO BE ACCOMPLISHED DAILY - Items included in this class are to be cleaned on a daily basis and are considered General Housekeeping: General Housekeeping 1. Gather all waste paper, insert liners, and remove waste to proper disposal area. Nothing shall be removed from desks and/or tables unless specifically marked to be thrown out. 2. Dust exposed area of desks, tables, counter tops, file cabinets, bookcases and shelves. 3. Clean and sanitize all telephones. 4. Spray and wipe clean of fingerprints and beverage rings, working area of desks, tables, file cabinets, chairs, etc. Papers on these surfaces will not be disturbed. 5. Clean and sanitize drinking fountains. 6. Clean and sanitize kitchen counters, sinks, appliances, cafeteria tables, and damp wipe seats and backs of chairs. 7. Spot clean all interior glass including doors, windows and side lights. This includes the interior side of the buildings' windows. 8. Spot clean interior of elevators. 9. Damp clean top handrail of all stairways. 10. Empty exterior waste receptacles and cigarette containers and insert new liners if required. 11. Pick up debris on and adjacent to sidewalks around exterior of buildings i.e.: cigarette butts, loose papers, cups, etc... (Does not include sidewalks in street rights-of-way). 12. Sweep exterior walks, steps and landings at entrances. (Does not include sidewalks in street rights-of-way). 13. Vacuum door track of elevator doors using proper crevice tool. Page 16 of 25 Washrooms, Sinks, Fixtures 14. Clean all chrome fittings. 15. Clean, sanitize and polish all fixtures including toilet bowls, urinals and hand basins and associated faucets, fittings, etc. 16. Clean and sanitize toilet seats (both sides) and all counter areas. 17. Clean mirrors. 18. Empty all containers and insert new liners. 19. Damp clean exterior of waste containers. 20. Dust tops of metal partitions. 21. Spot clean metal partition doors. 22. Spot clean walls around sinks and walls around and under towel cabinets and urinals. 23. Clean and properly refill all dispensers. 24. Showers - men's and women's - spot clean fixtures, floors and walls with disinfectant. 25. Clean urinal screens, replace urinal deodorizers and room deodorizers, as needed. Floor Care (Resilient and Hard) 26. Dust mop with treated mop or vacuum all hard floor surfaces including stairways. 27. Completely damp mop all hard floor surfaces and stairways. 28. Completely damp mop all rubberized floors in the Police fitness rooms. 29. Completely mop all entrance floors (mats to be picked up). 30. Vacuum floor mats. 31. Detergent mop and rinse all washroom and locker room floors. Floor Care (Carpets) 32. Remove any spots with cleaner as needed. 33. Vacuum all open carpeted areas - open areas are those areas that can be reached with an upright vacuum or 12" wand type vacuum without moving objects except chairs. This includes elevators and elevator guide tracks and fitness rooms. Vacuum all edges/comers with the appropriate attachments. Police Detention Cells 34. All cells will be completely cleaned as needed and available. All fixtures, floors, walls, and ceilings will be cleaned one at a time, on a cell by cell basis. The main desk of the Police Department will provide information as to which cells need cleaning and will provide access to the area. A record must be kept when cells are not available to be cleaned and forwarded to the Public Works Department on a weekly basis. Page 17 of 25 D. TASKS TO BE ACCOMPLISHED WEEKLY - Items included in this class are to be cleaned weekly on Monday. General Housekeeping 1. Low dust all horizontal surfaces to hand height (70"). 2. Dust all common area sills and unobstructed horizontal surfaces including sills, ledges, moldings, picture frames, wall hangings, and radiators (including washrooms and lunchrooms). 3. Dust tops of all divider partitions. 4. Dust all vertical and horizontal blinds. 5. Clean and polish all railings with approved cleaner. 6. Completely clean all interior glass including windows and exterior entrance door glass. 7. Completely clean kick plates on all doors. 8. Remove fingerprints from doors, moldings and from around light switch plates (including washrooms and lunchrooms). Washrooms, Sinks, Fixtures 9. Damp clean partition doors and remove all writing and graffiti where possible. 10. Showers - men's and women's - Completely clean (scrub) walls, floors and chrome fittings with scum remover and quaternary disinfectant to hand heights (70"). Floor Care (Resilient, Hard and Rubber) 11. Machine spray buff all resilient tile areas. 12. All entrance carpet shall be cleaned by means of carpet cleaning machine, as needed. Floor Care (Carpets) 13. Lift and vacuum under all plastic chair mats, damp wipe mat. E. TASKS TO BE ACCOMPLISHED MONTHLY - Items included in this class are to be cleaned monthly during the first week of that month. General Housekeeping 1. High dust above hand height all horizontal surfaces (moldings, ledges, pipes, ducts, heating outlets, picture frames, wall hangings, etc.), including washrooms and lunchrooms. 2. Completely clean all stainless steel rolling shutter doors. 3. Vacuum dust from all window blinds. Page 18 of 25 4. Vacuum or dust diffuser outlets, walls and ceiling for cobwebs. 5. Dust tops of lockers. 6. Vacuum all upholstered chairs and furniture and wipe down legs. 7. Dust exterior of all lighting fixtures and diffusers. 8. Completely clean all of the interior glass of all facilities, including the interior of buildings' windows. 9. Clean all display case glass including shelves. Floor Care (Resilient and Hard) 10. Refinish (machine scrub and wax) high traffic and heavily worn areas. F. TASKS TO BE ACCOMPLISHED QUARTERLY - Items included in this class are to be cleaned quarterly during the first week of January, April, July, and October. General Housekeeping 1. Vacuum all vertical surfaces of room dividers and partitions. Washrooms, Sinks, Fixtures 2. Thoroughly clean all washroom and locker room walls, floors and doors. 3. Clean exterior of all lockers. Floor Care (Resilient and Hard) 4. Refinish (strip, seal and wax) all high traffic and heavily worn areas. 5. Machine scrub and refinish all washroom floors. 6. Scrub and clean all baseboards. Floor Care - Carpets 7. Shampoo and steam clean all high traffic areas, (more often, if needed). 8. Damp clean and scrub all baseboards. G. TASKS TO BE ACCOMPLISHED SEMI-ANNUALLY - Items included in this class are to be semi-annually during the last week in April and October of each year. Floor Care (Resilient and Hard) 1. Strip and refinish all floors including stairways. H. TASKS TO BE ACCOMPLISHED ANNUALLY - Items included in this class are to be cleaned annually during the last week in April of each year. Page 19 of 25 General Housekeeping 1. Clean and wax all furniture and clean all upholstery with approved cleaning materials. 2. Clean all upholstered vertical panel dividers using only cleaners approved and recommended by the panel manufacturer. 3. All upholstered furniture to be shampooed annually. 4. Clean and polish all wood paneled walls. 5. Clean all lighting fixtures, diffusers, and lamps. II. METRA TRAIN STATION BUILDING The washrooms and lobby area shall be the areas that are be considered for the purpose of this contract. Offices and snack shop are not be part of the contract and shall be excluded. A. TASKS TO BE ACCOMPLISHED TWICE DAILY- Items included in this class are to be completed twice daily —once between the hours of 2:00 a.m. and 6:00 a.m. and again between the hours of 1:00 p.m. and 3:00 p.m. Monday through Sunday (7 days per week). 1. Empty waste receptacles and replace liners as needed. Remove waste to proper disposal area. 2. Dust and clean payphone, counter tops, partitions, ledges and moldings. 3. Spot clean walls, partitions, interior windows, doors and woodwork to remove marks, stains and fingerprints. 4. Clean and polish bright metal entrance door handles, push bars front and rear, interior doors and window frames. 5. Spray and wipe wooden seats. 6. Dust and damp mop terrazzo floor. 7. Clean glass inside/outside front and rear. 8. Clean and disinfect toilets, urinals, basins, partitions and ceramic tile. Clean and polish mirrors, dispensers, bright metal in rest rooms and refill soap and toilet tissue dispensers. 9. Pick up debris around exterior of building including bus and cab shelter areas. 10. Sweep walks and door thresholds at front and rear entrances and vacuum all floor mats. B. TASKS TO BE ACCOMPLISHED MONTHLY- Items included in this class are to be completed monthly during the first week of each month: 1. Dust vents and suspended light fixtures. 2. Strip and reseal the terrazzo floor. 3. Wax all wooden seats and walls. 4. Sanitize waste receptacles. Page 20 of 25 III.CITY OWNED PARKING GARAGE BUILDING All four levels of each garage (Metropolitan Square and Library Parking facilities) including but not limited to parking stalls, stairwells and elevators. A. TASKS TO BE ACCOMPLISHED DAILY- Items included in this class are to be completed daily —between the hours of 2:00 a.m. and 6:00 a.m. Monday through Sunday days per week). (7 1. Empty waste receptacles and replace liners as needed. Remove waste to proper disposal area. Clean smoking areas and empty ashtrays. 2. Sweep lobbies, landings, and stairwells/mop as needed. Vacuum all floor mats. 3. Clean and wipe down elevator walls and doors. 4. Clean windows within reach as needed. 5. Pick up any trash or debris on each interior level of building including parking stalls. 6. Pick up any trash and sweep as needed in dumpster areas. 7. Report any broken building fixtures, burnt out lighting, graffiti, etc. B. TASKS TO BE ACCOMPLISHED WEEKLY - Items included in this class are to be cleaned weekly on Monday. 1. Mop lobbies, landings, and stairwells. 2. Shampoo floor mats as needed. 3. Clean/sanitize waste receptacles. C. TASKS TO BE ACCOMPLISHED MONTHLY- Items included in this class are to be completed monthly during the first week of each month: 1. Wash interior of windows full length. 2. Change air fresheners in elevators. PORTER OPTION The City conducts an average of 3-4 evening meetings per week at City Hall. The Contractor shall include an optional per -hour cost to provide porter service to set-up and take-down tables as needed, and provide City -supplied water pitchers and cups. PERSONNEL The Contractor may be working in areas containing sensitive or restricted information or materials. All contractor employees must be covered by a blanket fidelity bond in the amount of $10,000, a copy of which must be provided to the City for each contract period. All employees must be employed directly by the Contractor. No sub contracting of employees or companies will be permitted. All Contractor employees will display City approved photo identification badges while working on City premises. No employees will be allowed access to any area without Page 21 of 25 displaying the required identification badge. Employees shall wear uniforms with a company identification patch at all times while working on City premises. All employees assigned by the Contractor shall be fully capable, experienced, and trained in the work employed to perform. They shall be able to perform the essential functions of the job. Prior to commencing work, the Contractor shall submit to the City the names, home addresses, dates of birth, social security numbers and drivers license numbers of all employees to be engaged in work under this contract or having access to the buildings in an inspecting or supervising capacity, and shall cause each employee to furnish completed fingerprint charts and personal history statements. No employee at any time during the contract period shall commence work until the above information has been submitted to the City and the appropriate background investigations have been conducted by the Police Department. The Contractor shall provide to the City written authorization from prospective employees under this contract to perform the security clearances required in this contract. The City shall have and exercise full and complete control over granting, denying, withholding, or terminating security clearance for contractor's employees. Employees whom the City deems careless, discourteous, or otherwise objectionable or who cannot meet standards required for security or other reasons except sex, race, and creed or otherwise prohibited by law will be prohibited from entering the buildings to perform work. SECURITY AND ACCESS The Contractor will be working in several areas which are under secured access and other areas which will be generally opened to the public during reasonable hours for meetings and other uses. All secured areas shall be maintained in a secured condition and these areas shall be locked immediately upon completing the required work. Access to the public meeting areas of City Hall will be secured upon completion of the public use. Schedules of all meetings and uses will be provided to the contractor on a weekly basis. All areas shall be secured when the contractor has completed daily operations. Keys for City Hall will be furnished to the Contractor on a daily basis so as to allow access to the various areas to be maintained. The keys will be issued from the Police Department Operations Desk and shall be returned at the completion of each working shift. At no time shall any key be removed from City premises unless authorized by the Director of Public Works and Engineering. Page 22 of 25 PROPOSAL FOR: CONTRACTUAL BUILDING CLEANING AND CUSTODIAL SERVICES FOR FY 2011-13 It is expressly understood and agreed that the City Council of the City of Des Plaines reserves the right to waive any non material defects or omissions in any bid, or to reject any or all bids, and to make an award in the best interest of the City. IF AN INDIVIDUAL Name of Bidder: Signature: Address: City: State: Zip: Tel.: ( ) IF A PARTNERSHIP Name of Firm: By: (Longhand Signature) Business Address: City: State: Zip: Tel.: () NAMES AND ADDRESSES OF ALL FIRM MEMBERS IF A CORPORATION Corporate Name. A corporation in the State of Signed By. Printed Name: Business Address City: State: Zrp. Tel: NAMES OF OFFICERS: President Secretary Treasurer _ Attest _ Page 23 of 25 The Owner: The Project: City of Des Plaines c/o Howard Moser 1420 Miner Street Des Plaines, Illinois 60016 Building Cleaning and Custodial Services Various City Facilities Sealed bids will be publicly opened on September 24, 2010, 3:00 p.m.(local time) for the afore mentioned project. Bid From: Original Bids in Sealed Envelope Delivered To: City of Des Plaines c/o City Clerk 1420 Miner Street Des Plaines, IL 60016 Bid For: (Bidder's Name) (Type of Work) Work (Bidder's Address) (Bidder's Phone N) (City, State) THE UNDERSIGNED: 1. Acknowledges Receipt Of: A. SPECIFICATIONS: B. ADDENDA: Date: , 2010 Building Cleaning and Custodial Services City of Des Plaines, IL No. Dated , 20 No. Dated , 20 No. Dated , 20 2. Has examined the Specifications and all field conditions and herein agrees to' A. To hold this bid open for a period of ninety (90) calendar days after bid opening. B. To enter into and execute a contract with the Owner, which will be awarded on the basis of this bid and connection therewith to furnish all bonds and insurance required in the SPECIFICATIONS, and to accomplish the work in accordance with the Contract. IN SUBMITTING THIS BID, ITIS UNDERSTOOD 77/AT 7115 OWNER RESERVES T1IE RIG/IT TO REJECT ANY AND ALL BIDS, AND ITIS AGREED 11147' 7/IIS BID MAY NO7'BE WITHDRAWN FOR A PERIOD OF NINE I Y (90) DAYS FROM THE BID OPENING DAT E Page 24 of 25 BID Location 2011 Monthly Cost ($) 2012 Monthly Cost ($) 2013 Monthly Cost ($) City Hall (excluding Emergency Comm. Center) Police Public Works Metro. Square Parking Deck Library Parking Structure Metra Train Station TOTAL 2011 Total Annual Cost (Total Monthly x 12) 2012 Total Annual Cost (Total Monthly x 12) 2013 Total Annual Cost (Total Monthly x 12) Page 25 of 25 DATE: TO: FROM: Martin J. Moylan Mayor ,IllIeCIlY ` - f 1 OFFICE OF THE MAYOR • .. NI City of Des Plaines ifIDES PLAINES % 1420 Miner Street ILIN050," Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 Consent Agenda Items #10 & 11 Martin J. Moylan August 31, 2010 Honorable Aldermen RE: Appointments/Re-appointments to Commissions *********:************************************************************** Consumer Protection Commission — Re -appointments Mike Lake 08/30/2014 Mathews Abraham 08/30/2014 ******************************************************** Resume and/or letter of intent is in your hands. These appointments will come before you on the consent agenda of September 7, 2010. Page 1 of 1 APPOINTMENTS / REAPPOINTMENTS DES PLAINES ILLINOIS Martin J. Moylan OFFICE OF THE MAYOR City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 DATE: August 31, 2010 TO: Honorable Aldermen FROM: Martin J. Moylan Mayor RE: Appointments, Re -appointments to Commissions **************************************************************** Police Pension Board — Re -appointments Robert Neil Robert Muehlenbeck Youth Commission — Re -appointments Ronald Burton Josephine Al-Naemy 04/30/11 04/30/12 12/01/12 12/01/12 Architectural Review Commission — Re -Appointments William Muehlenbeck Prafulla V. Dunung Peter Vadopalas 08/31/13 08/31/13 08/31/12 These appointments are scheduled to be announced on the September 7. 2010 agenda with confirmation on the consent agenda of September 20.2010 Letters of intent and/or resume attached. dc Page 1 of 1 Donna Catlett From: kiwi72@comcast.net�J� �`,� Sent: Tuesday, August 24, 2010 4:04 PM To: Donna Catlett Subject: Police Pension Board I would like to formally request to be reappointed to the Police Pension Board. Thank you for your consideration. 1 August 9, 2010 Mayor Martin J. Moylan City Hall Des Plaines, IL 60016 Dear Mayor Moylan: I respectfully request to be reappointed to the Des Plaines Police Pension Fund Board of Directors. I have served on this board continuously since 1993. My previous public service before this was as an alderman for the City of Des Plaines. Sincerely, 1,tsiii Jet,/ Robert Muehlenbeck Ronald J. Burton 1338 Jeannette Des Plaines, IL 60018 Mayor Moylan City of Des Plaines Dear Mr. Mayor: My name is Ronald J. Burton and for the past 10 years I have served as a member of the Des Plaines Youth Commission. My term in that commission is coming to an end and I would very much like to request reappointment for another 2 year term. While you may not remember me, we have met at several different events including the 4`h of July parade, last year's Community Xtravaganza as well as several different Bishop Plumbing functions and my wife worked on your campaign as well. If you have any questions or would for like for me to furnish any references please feel free to contact me at 847/635-9187. As a parent of twin 11 year olds and someone who is very active in the community (Boy Scouts, District 62 Master Planning, Forest and Algonquin School PTCs and coaching several sports), I would very much appreciate serving another term on this commission, I truly believe the youth are our future and the future of Des Plaines and the more we can guide them now the better that future will be. Thank you for your time. Sincerely, Ronald J. Burton Donna Catlett From: Josephine Alnaemy [jalnaemy@maine207.orgl Sent: Tuesday, August 24, 2010 3:40 PM To: Donna Catlett Subject: Re: Youth Commission i josephine al-naemy would like to be re-apponted to serve the youth commission again thank you mrs al- naemy i hope this letter is ok since i do not have a computer of my own thank you On Tue, Aug 24, 2010 at 10:52 AM, Donna Catlett <DC'atlett@desplaines.org> wrote: Mayor Moylan would like to re -appoint you to the Youth Commission. We need an e-mail or letter requesting that re -appointment. Please forward that to me as soon as possible. If you do not wish re -appointment, please forward a written resignation. Thank you. Donna Catlett Mayor's Office 847/391-5301 FAX 847/391-5378 1 Muehlenbeck Landscaping cL��arl ft -1 o ro J, `t,1 CYL.A lei U�US PIA/06 11)-(tvj I'JcUc7— 2 /2,0/6 6 0.71 )iodetuo AfQ il1TV--(044 C,0 la,' le- 9A. uvit, orou lr iti o it• . 41 f 41 i481 Edward Court Des Plaines, Illinois 60016 Phone -434 - Pq 7 'RV/. iqg Donna Catlett From: prafulla dunung [prafdunung©hotmail.com] Sent: Wednesday, August 25, 2010 4:48 PM To: Donna Catlett Subject: RE: Architectural Commission Des Plaines Thank you Donna. Yes You can place my reappoijntment to the architectural commission on Sept. Agenda. It is my pleasure and duty as a long time resident of Des Plaines . Prafulla V Dunung AIA, CSI, FALA From: DCatlett@desplaines.org To: George.Geldis@earthtech.com; prafdunung@hotmail.com; pvadopalas@wheelingil.gov CC: abiancalana@desplaines.org; mramirez@desplaines.org Date: Tue, 24 Aug 2010 10:31:29 -0500 Subject: Architectural Commission Des Plaines Mayor Moylan would like to re -appoint you to the Architectural Commission. We need an e-mail or letter from you indicating your wish to be reappointed. If you can get that to me by noon Thursday, 8/26, we can place your re- appointment on the September 7 City Council Agenda. If you do not wish re -appointment please send your resignation in writing. Thank you. Donna Catlett Mayor's Office 847/391-5301 FAX 847/391-5378 1 Donna Catlett From: Peter Vadopalas [PVadopalas@wheelingil.gov] Sent: Thursday, August 26, 2010 11:50 AM To: Donna Catlett Subject: RE: Architectural Commission Des Plaines Donna, Thank you and Mayor Moylan for the re -appointment opportunity. Please accept this email as my expression of interest to continue serving on the Architectural Commission. Should you need any additional information in the meantime, please let me know. Thank you, Peter Peter Vadopalas Director of Economic Development Village of Wheeling 2 Community Boulevard Wheeling, IL 60090 d 847.499.9094 f 847.215.5175 e pvadopalas@wheelingil.gov www.wheelingil.gov From: Donna Catlett [mailto:DCatlett@desplaines.org] Sent: Tuesday, August 24, 2010 10:31 AM To: 'George.Geldis@earthtech.com'; 'prafdunung@hotmail.com'; Peter Vadopalas Cc: Al Biancalana; Manuela Ramirez Subject: Architectural Commission Des Plaines Mayor Moylan would like to re -appoint you to the Architectural Commission. We need an e-mail or letter from you indicating your wish to be reappointed. If you can get that to me by noon Thursday, 8/26, we can place your re- appointment on the September 7 City Council Agenda. If you do not wish re -appointment please send your resignation in writing. Thank you. Donna Catlett Mayor's Office 847/391-5301 FAX 847/391-5378 IMPORTANT NOTICE. This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain. E-mail messages may contain information that is confidential and legally privileged. Please do not read, copy, forward or store this message unless you are an intended recipient of it. If you have received this message in error. please forward it to the sender and delete it completely from your computer system. 1 COMMITTEE OF THE WHOLE PACKET CIV OI. • 1 36'1 : DES PLAINES ILLINOIS INTEROFFICE MEMORANDUM Committee of the Whole Item # 1 a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847 391.5300 Fax: 847391-5402 Date: August 26, 2010 To: Jason Slowinski, Actin ity anager CC: Mayor, City Council, k, City Attorney, Department Directors e - From: Dorothy Wisniewski, Director of Finance < Subj: Resolution R-123-10 September 7, 2010 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register $3,117,228.93 DW/wj CITY OF DES PLAINES RESOLUTION R-123-10 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. September 7, 2010 FUND # 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 FUND TITLE GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND FUND # FUND TITLE 201 LIBRARY FUND 201 LIBRARY FUND FUND # FUND TITLE 202 LIBRARY CAPITAL PROJECTS FUND # FUND TITLE 203 MOTOR FUEL TAX FUND FUND # FUND TITLE 204 HUD.COM DEV BLOCK GRANT CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # 0620 0631 0632 0634 0635 0637 0639 0651 0657 0659 1811 1820 1830 1840 1211 1212 1213 1214 1221 1222 1223 1224 1241 2451 2453 2454 ORGANIZATION # 2110 ORGANIZATION TITLE ELECTED OFFICE CITY MANAGER INFORMATION TECHNOLOGY LEGAL MEDIA SERVICES HUMAN RESOURCES HEALTH & HUMAN SERVICES FISCAL SERVICES OVERHEAD - GEN FUND GEOGRAPHIC INFO. SYSTEMS ENGINEERING/GENERAL (PW & ENGINEERING DEPT) BLDG & CODE ENFORCEMENT PLANNING & ZONING ECONOMIC DEVELOPMENT POLICE ADMINISTRATION POLICE UNIFORMED PATROL POLICE CRIMINAL INVEST POLICE SUPPORT SERVICES FIRE ADMINISTRATION FIRE EMERGENCY SERVICES FIRE PREVENTION SERVICES EMA POLICE & FIRE COMMISSION STREET/GROUNDS MAINTENANCE VEHICLE MAINTENANCE DIV PUBLIC WORKS ADMIN ORGANIZATION TITLE LIBRARY SERVICES 2130 IL LIBRARY PER CAP GRANT ORGANIZATION # 202F LIBRARY CAPITAL PROJECTS ORGANIZATION TITLE ORGANIZATION # ORGANIZATION TITLE 203F MOTOR FUEL TAX ORGANIZATION # ORGANIZATION TITLE 204F HUD:COM DEV BLOCK GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 205 T.I.F #1 DOWNTOWN 205F T.I.F. #1 DOWNTOWN FUND # FUND TITLE 206 EMERGENCY COMMUNICATIONS FUND # 208 208 208 208 FUND TITLE DPPD SEIZED ASSETS FUND DPPD SEIZED ASSETS FUND DPPD SEIZED ASSETS FUND DPPD SEIZED ASSETS FUND FUND # FUND TITLE 210 T I F #3 W WILLE RD FUND # FUND TITLE 212 T I #5 PERRY/LEE ORGANIZATION # ORGANIZATION TITLE 206F EMERGENCY COMMUNICATIONS ORGANIZATION # 208F 2081 2082 2083 ORGANIZATION # 210F ORGANIZATION # 212F ORGANIZATION TITLE DPPD SEIZED ASSETS FORFEITURE ACCOUNT CUSTOM ASSETS DEA ACCOUNT ORGANIZATION TITLE T I #3 WILLE ROAD ORGANIZATION TITLE T I F. #5 PERRY/LEE FUND # FUND TITLE 213 T.I.F.#6 MANNHEIM/HIGGINS FUND # FUND TITLE 214 T.I.F #4 FIVE CORNERS FUND # FUND TITLE 230 GRANT FUNDED PROJECTS 230 GRANT FUNDED PROJECTS 230 GRANT FUNDED PROJECTS FUND # FUND TITLE 414 CAPITAL PROJECTS FUNDS FUND # FUND TITLE 501 METRA LEASED PARKING FUND FUND # 502 502 502 502 502 FUND TITLE WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND FUND # FUND TITLE 503 CITY OWNED PARKING FUND FUND # FUND TITLE 604 ESCROW FUND FUND # FUND TITLE 625 125 CAFETERIA PLAN FUND # FUND TITLE 701 RISK MANAGEMENT FUND FUND # 702 702 702 702 702 FUND TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT FUND # FUND TITLE 703 I T REPLACEMENT FUND FUND # FUND TITLE 705 HEALTH BENEFITS FUND FUND # FUND TITLE 706 COMPENSATED ABSENCES FUND # FUND TITLE 707 LIBRARY COMPENSATED ABS CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 213F T.I.F. #6 MANNHEIM/HIGGIN ORGANIZATION # ORGANIZATION TITLE 214F T.I.F. #4 FIVE CORNERS ORGANIZATION # 2310 2320 2330 ORGANIZATION TITLE PUBLIC SAFETY GRANTS CAPITAL GRANTS OTHER GRANTS ORGANIZATION # ORGANIZATION TITLE 414F CAPITAL PROJECTS ORGANIZATION # 5011 ORGANIZATION # 0655 1812 5023 5024 5025 ORGANIZATION TITLE METRA LEASED LOTS ORGANIZATION TITLE FISCAL SERVICES/WATER ENGINEERING/WATER (PW & ENGINEERING DEPT) WATER SYSTEMS PW - WATER - PLANT SEWER SYSTEMS ORGANIZATION # ORGANIZATION TITLE 5013 CITY OWNED PARKING OPS ORGANIZATION # ORGANIZATION TITLE 604F ESCROW ORGANIZATION # ORGANIZATION TITLE 625F CAFETERIA PLAN ORGANIZATION # ORGANIZATION TITLE 701F RISK MANAGEMENT ORGANIZATION # 702F 7021 7022 7023 702304 ORGANIZATION TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPCMNT - WATER FIRE DEPT EQUIP REPLCMNT POLICE DEPT EQUIP RPLCMNT SHORT TERM EQUIPMENT LOAN ORGANIZATION # ORGANIZATION TITLE 703F I T REPLACEMENT ORGANIZATION # ORGANIZATION TITLE 705F HEALTH BENEFITS ORGANIZATION # ORGANIZATION TITLE 706F COMPENSATED ABSENCES ORGANIZATION # ORGANIZATION TITLE 707F LIBRARY COMPENSATED ABS SUNGARD PNN'1'AMATION INC FUND ACCOUNTING DATE: 08/26/10 TIME: 14:01:53 SELECTION CRITERIA: payablc.dur dale "09/07/2010" FUND 100 GENERAL, FUND ORGANIZATION ACCOUNT TITLE - 0620 0620 0620 0620 0620 0620 0620 0620 920110 920120 920) 2.0 920220 920230 920230 970100 970100 TOTAL ELECTED OFFICE 0631 TOTAL CITY MANAGER PROFESSIONAL SER COMMUNICATION SE COMMUNICATION SE MEMBERSHIP DUES PUBLICATION OF N PUBLICATION OF N OFFICE SUPPLIES OFFICE SUPPLIES 13863 05851 05851 300520 01597 01597 08520 08520 920120 COMMUNICATION SE 05851 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 920120 920320 920120 930110 970115 970115 970115 970115 970270 970270 970270 970270 970900 970900 970900 970900 970900 970900 COMMUNICATION SE COMMUNICATION SE COMMUNICATION SE R & M SOFTWARE SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: DEPT/0 DEPT/0 DEPT/O DEPT/0 PRINTING-REPROD- PRINTING-REPROD- PRINTING-REPROD- PRINTING-REPROD- EQUIPMENT <$5,00 EQUIPMENT <$5,00 EQUIPMENT <$5,00 EQUIPMENT <$5,00 EQUIPMENT <$5,00 EQUIPMENT <$5,00 TOTAL INFORMATION TECHNOLOGY 0634 0634 0634 0634 0634 0634 0634 0634 0634 TOTAL LEGAL 920100 920103 920103 920110 920110 920120 970100 970100 970620 LEGAL FEES LEGAL FEES: LABO LEGAL FEES: LABO PROFESSIONAL SER PROFESSIONAL SER COMMUNICATION SE OFFICE SUPPLIES OFFICE SUPPLIES SUBSCRIPTIONS & CITY OF DES PLAINES CASII REQUIREMENTS BILL LIST PAGE NUMBER: 1 ACCTPAY1 ACCOUN'T'ING PERIOD: 8/10 --VENDOR -- -- ----- PURCHASE OR INVOICE RECNO SALES TAX STERLING CODIFIERS SPRINT SPRINT MUNICIPAL CLERKS OF I JOURNAL AND TOPICS NE JOURNAL AND TOPICS NE WAREHOUSE DIRECT WAREHOUSE DIRECT SPRINT 05851 SPRINT 05851 SPRINT 05851 SPRINT 33320 CLIFFORD-WALD & CO 05124 C D W GOVERNMENT INCO 09638 OFFICE DEPOT 108496 MIDWEST OFFICE SOLUTI 108496 MIDWEST OFFICE SOLUTI 104248 CHICAGO OFFICE TECHNO 104248 CHICAGO OFFICE TECHNO 104248 CHICAGO OFFICE TECHNO 105758 OCE IMAGISTICS INCORP 05124 C D W GOVERNMENT INCO 05124 C D W GOVERNMENT INCO 05124 C D W GOVERNMENT INCO 05124 C D W GOVERNMENT INCO 05851 SPRINT 200294 DELL MARKETING LP 08775 107587 25529 103874 103874 05851 09638 09638 03363 0635 920120 COMMUNICATION SE 05851 0635 920120 COMMUNICATION SE 05851 RAYMOND BARTEL FRANCZEK & RADELET KLEIN, THORPE AND JEN MOLOHON SANDQUIST & J MOLOHON SANDQUIST & J SPRINT OFFICE DEPOT OFFICE DEPOT WEST GROUP SPRINT SPRINT AMOUNT 10487 367 0.00 1159.00 655730511102 538 0.00 7.70 655730511102 518 0.00 859.14 2010 11 459 0.00 85 00 136722 132 0.00 128.32 136848 243 0 00 431.08 806714-0 640 0.00 18.40 831771-0 595 0.00 186 31 0.00 2859 75 655730511102 323 0.00 86.99 0.00 86 99 655730511102 446 0.00 B4 40 655730511102 636 0.00 0.40 655730511102 522 0.00 1175.53 60898 574 0.00 224.60 THX2490 190 0.00 28 41 483195256001 313 0.00 -17 81 102057 417 0.00 92 36 102584 416 0.00 147 50 965434 226 0.00 87.67 965075 227 0.00 827.59 965067 73 0.00 89.17 724353473 312 0.00 362.10 THM4641 36 0.00 77.76 TXX4941 221 0.00 191.52 TLX8229 222 0.00 105.00 TL76353 191 0.00 150 34 655730511102 445 0.00 199.99 XF1TP6FR4 187 0.00 57 59 112 207 126018 179 148133 241 DP 08092010 412 08092010 1 414 655730511102 519 527350897001 393 525864128001 311 821048682 591 655730511102 655730511102 0.00 3883 32 0.00 3090.00 0.00 4895 55 0.00 2397.40 0.00 300 00 0.00 300 00 0.00 56 36 0.00 35.26 0.00 82.46 0 00 495.93 0.00 11652.96 322 r 00 121.97 444 0 0) -3.75 RUN DATE 08/26/2010 TIME 14:04:01 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION .INC FUND ACCOUNTING DATE: 08/26/10 TIME: 14:03:53 SELECTION CRITERIA: payable.due date "09/07/2010" FUND - 100 GENERAL. FUND "RANIZATION ACCOUNT - TITLE 0635 0635 0635 0635 0635 0635 960990 960990 960990 960990 960990 970620 TOTAL MEDIA SERVICES 0637 0637 0637 0637 0637 0637 0637 0637 0637 0637 920120 920230 920230 960040 960040 960040 970100 970100 970620 970620 TOTAL HUMAN RESOURCES 0639 0639 0639 0639 0639 0639 0639 920120 920204 920540 920540 920650 920650 970100 MTSC CONTRACTUAL MISC CONTRACTUAL MTSC CONTRACTUAL MTSC CONTRACTUAL. MISC CONTRACTUAL SUBSCRIPTIONS & COMMUNICATION SE PUBLICATION OF N PUBLICATION OF N EMPLOYEE PHYSICA EMPLOYEE PHYSICA EMPLOYEE PHYSICA OFFICE SUPPLIES OFFICE SUPPLIES SUBSCRIPTIONS & SUBSCRIPTIONS & COMMUNICATION SE TRAINING SUBSIDY:YOUTH CO SUBSIDY:YOUTH CO SUBSIDY:SR CTZEN SUBSIDY:SR CTZEN OFFICE SUPPLIES TOTAL HEALTH & HUMAN SERVICES 0651 0651 0651 0651 0651 0651 0651 0651 0651 0651 0651 920110 920110 920120 920120 970100 970100 970100 970100 970100 970100 970260 TOTAL FISCAL SERVICES 0657 920120 0657 920420 0657 920848 0657 920848 PROFESSIONAL SER PROFESSIONAL SER COMMUNICATION SE COMMUNICATION SE OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE AND PARC COMMUNICATION SE SUBSIDY:HISTORIC SUBSIDY: TRAN TO SUBSIDY: TRAN TO 107880 107880 107997 108070 15134 107598 05851 04161 103862 05274 106122 106122 71891 71891 03843 03843 05851 05922 104134 108726 106440 107633 71891 103918 67888 05851 05851 08520 08520 09638 09638 09638 09638 103035 101343 76310 04829 04829 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 2 ACCTPAY1 ACCOUNTING PERIOD: 8/10 -.• PURCHASE OR INVOICE RECNO SALES TAX JACQUELYN OHLSON JACQUELYN OHLSON CHESLEA HANCOCK DON IBARRETT TODD MUELLER PADDOCK PUBLICATIONS SPRINT ILLINOIS MUNICIPAL LE INTERNATIONAL CITY/CO ILLINOIS STATE POLICE ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP RUNCO OFFICE SUPPLY RUNCO OFFICE SUPPLY THOMPSON PUBLISHING G THOMPSON PUBLISHING G SPRINT MADELINE MAY CHICAGO MERCANTILE EX CARL A OSTENSON PARK RIDGE TAXI & LIV 303 TAXI RUNCO OFFICE SUPPLY CAPITAL GAINS INCORPO SPEER FINANCIAL INC SPRINT SPRINT WAREHOUSE DIRECT WAREHOUSE DIRECT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT FEDERAL EXPRESS CALL ONE DES PLAINES HISTORICA CITY OF DES PLAINES CITY OF DES PLAINES 8/16/10 389 8/12/10 388 8/12/10 263 08-12 2010 577 8/16/2010 513 8/8-10/2/10 469 655730511102 528 15590 134 312707 269 JULY 2010 542 372481 3 372607 13 468078-0 453 468065 0 455 06/07/10 422 08/07/10 423 655730511102 527 REFUND 08-10 544 3113 31 0139 396 1064 348 17825 99 468065-0 454 O 00 O 00 O 00 O 00 0.00 O 00 0.00 AMOUNT 35.00 25.00 25.00 37.50 60.00 43.00 343.72 0 00 86.99 O DO 20.00 0.00 250.00 0.00 171.25 0.00 128.00 0.00 95.00 0.00 4 57 0.00 35.04 0.00 428.50 0.00 408.50 0.00 1627 85 0.00 132.83 0.00 60.00 O 00 18.00 0.00 300.00 0.00 1376.20 0.00 2.50 0.00 30.99 O 00 1920.52 1664 78 0.00 1700.00 D7/10-1 523 0.00 701.25 655730511102 537 0 00 165.92 655730511102 373 0.00 -0.40 796562-0 612 0 00 24.30 796401-0 644 0.00 150.75 526438908001 384 0.00 20.67 526762876001 316 0.00 4.07 526428220001 385 0.00 256.65 528459674001 390 0.00 83.58 7-171-93679 180 0 00 32.34 0.00 3139.13 08/15/10 631 0.00 3762.02 SEPT 2010 9 0.00 3333 33 SEP 2010 184 0 00 1361 99 SEP 2010 185 0.00 1966 29 RUN DATE 08/26/2010 TIME 14 04:01 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION 1NC DATE: 00/26/10 TIME• 14:01.41 FUND ACCOUNTING SELECTION CRITERIA: payablc.duc dale "09/07/2010" FUND 100 CENNRAL FUND ORGANIZATION ACCOUNT - - TI'T'LE -- 0657 0657 0657 0657 0657 0657 920848 920848 920848 960970 960975 960990 SUBSIDY: TRAN TO SUBSIDY: TRAN TO SUBSIDY: TRAN TO AMB FEE PROCESSI FINE/FET•: COLLECT MISC CONTRACTUAL 04829 06135 06135 05697 100706 105295 CITY OF DES PLAINES CASH RI•:QUIREMENTS HILI, LIST -VENDOR- CITY OF DES PLAINES CITY OF DES PLAINES CITY OF DES PLAINES MEDICAL REIMBURSEMENT A R CONCEPTS TNCORPOR AZAVAR TECHNOLOGIES TOTAL OVERHEAD - GEN FUND 0659 960990 MISC CONTRACTUAL 101162 MUNICIPAL GIS PARTNER TOTAL GIS 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 810500 810500 830100 830100 830100 830100 830100 830100 830100 830100 840100 840100 840100 840100 840100 840100 850101 850101 850101 850214 850214 TOTAL GENERAL FUND 1211 1211 1211 1211 1211 920120 920120 970100 970115 970900 REAL ESTATE TRAN REAL ESTATE TRAN VEHICLE LICENSES VEHICLE LICENSES VEHICLE LICENSES VEHICLE LICENSES VEHICLE LICENSES VEHICLE LICENSES VEHICLE LICENSES VEHICLE LICENSES BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS ORD FINES:DIRECT ORD FINES:DIRECT ORD FINES:DIRECT NONRESIDENT AMBU NONRESIDENT AMBU COMMUNICATION SE COMMUNICATION SE OFFICE SUPPLIES SUPPLIES: DEPT/0 EQUIPMENT <$5,00 TOTAL POLICE ADMINISTRATION 108732 20634 102295 103604 106397 108710 108723 108735 108738 33549 108571 108714 108715 108716 108717 16516 106523 108721 108722 105996 108739 05851 05851 100279 62046 0877B 1212 920120 COMMUNICATION SE 05851 1212 920120 COMMUNICATION SE 05851 TOTAL POLICE UNIFORMED PATROL CRAIG AND EILEEN DORA ELLEEN CASEY SALVATION ARMY KRYSTYNA B PASEK MANUEL NAVA KATHY VALENTINO JOY PETER MALGORZATA LUBINSKA DOROTA KOZIEN DENISE WEIJHNER CHUCK'S CONSTRUCTION ABRAHAM KOSHY DAMIAN BANASIK COUNTRYSIDE ROOFING & SENAD HODZIC JOHN'S ROOFING & CONS KONSTANTINOS & STELLA MARGARET PURDY NAM C SHIM BLUE CROSS BLUE SHIEL WORDEL FAMILY LIVING SPRINT SPRINT GARVEY'S OFFICE PLUS GALLS INC HAVEY COMMUNICATIONS SPRINT SPRINT PAGE NUMBER: A('C'I'PAY1 ACCOUNTING PE111OD: PURCHASE OR INVOICE RECNO SALES TAX 0/10 AMOUNT SEP 2010 182 0.00 1912.58 OCTOBER 2010 452 0.00 185 52 OCTOBER ?010 451 0.00 128./4 2701 100 0.00 5296.33 JULY 2010 80 0.00 773.52 8072 46 0.00 2113.95 0.00 15330.23 1207 106 0 00 14606.42 0.00 14606.42 REFUND 08-10 570 0.00 570.00 REFUND 08-10 38 0.00 570 00 REFUND 08-10 421 0.00 10.00 08-10 460 0.00 147.00 08-10 402 0.00 10.00 REFUND 8-10 599 0.00 10.00 08-10 356 0.00 30.00 REFUND 08-10 557 0.00 40.00 REFUND 08-10 562 0.00 20.00 REFUND 8-10 603 0.00 158.00 REFUND 08-10 64 0.00 35.00 REFUND 08-10 155 0.00 35.00 REFUND 08-10 86 0.00 35.00 REFUND OB -10 63 0.00 35.00 REFUND 08-10 164 0.00 35 00 REFUND 08-10 135 0.00 35.00 REFUND 08-10 110 0.00 64.00 08-10 450 0.00 25.00 08-10 REFUND 431 0.00 25.00 346856 295 0.00 480.00 P#334225 638 0.00 357.74 655730511102 536 655730511102 517 157081 175 510759403 279 1682 167 655730511102 655730511102 0.00 2726.74 0.00 0.00 0.00 0.00 0.00 -7.70 202.09 386.98 123.98 34.00 0.00 739.35 525 0.00 -226.15 516 0 00 962 91 0 0.1 736 76 RUN DATE 08/26/2010 TIME 14:04:01 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PEN'1'AMA'1'1ON INC DATE: 08/26/10 TIME: 14:03.53 FUND ACCOUNTING SELECTION CRITERIA: payabl..dur dale "09/07/2010" FUND 100 GENERAL, FUND ORGANIZA'T'ION ACCOUNT - -TITLE 1213 1213 1213 1213 1213 1213 1213 1213 920120 920120 960990 960990 960990 970100 970100 970100 COMMUNICATION SE COMMUNICATION SE MISC CONTRACTUAJ, MISC CONTRACTUAL MISC CONTRACTUAL, OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES TOTAL POLICE CRIMINAL INVEST 1214 920110 1214 920110 1214 920120 1214 920120 1214 920204 1214 930010 1214 930010 1214 930010 1214 930030 1214 960020 1214 960020 1214 960020 1214 960020 1214 960020 1214 960020 1214 960030 1214 960030 1214 960990 1214 960990 1214 960990 1214 960990 1214 960990 :214 960990 1214 970100 1214 970115 1214 970115 1214 970115 1214 970150 1214 970150 1214 970150 1214 970150 1214 970150 1214 970190 1214 970190 1214 970270 1214 970270 1214 970270 1214 970620 PROFESSIONAL SER PROFESSIONAL SER COMMUNICATION SE COMMUNICATION SE TRAINING R & M EQUIPMENT R & M EQUIPMENT R & M EQUIPMENT R & M VEHICLES DISPOSITION OF A DISPOSITION OF A DISPOSITION OF A DISPOSITION OF A DISPOSITION OF A DISPOSITION OF A TOW/STORAGE/ABAN TOW/STORAGE/ABAN MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL OFFICE SUPPLIES SUPPLIES: DEPT/0 SUPPLIES: DEPT/O SUPPLIES: DEPT/0 COMMUNITY RELATI COMMUNITY RELATI COMMUNITY RELATI COMMUNITY RELATI COMMUNITY RELATI UNIFORMS/APPAREL UNIFORMS/APPAREL PRINTING-REPROD- PRINTING REPROD PRINTING REPROD- SUBSCRIPTIONS & 09851 05851 103942 108334 108730 100279 100279 100279 103874 103874 05851 05851 108731 05937 05937 106718 04839 47400 98930 98930 98930 98930 98930 02929 06825 03363 07085 108124 108124 108124 108124 100279 100279 100279 102798 04102 05529 05529 05529 07494 05442 08522 09705 09705 09705 03363 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR -- SPRINT SPRINT TRANS UNION LLC LEXISNEXIS RISK DATA READY MADE STAFFING I GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS MOLOHON SANDQUIST & J MOLOHON SANDQUIST & J SPRINT SPRINT HK9 TACTICAL SARGE'S RANGE SERVICE SARGE'S RANGE SERVICE RED HAWK ROYAL TOUCH CAR WASH NORTHWEST ANIMAL HOSP A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE SCHIMKA AUTO WRECKERS TRI R SERVICE WEST GROUP W B MCCLOUD COMPANY I SHRED -IT SHRED -IT SHRED -IT SHRED -IT GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS HINCKLEY SPRING WATER SAM'S CLUB DIRECT PROFORMA PROFORMA PROFORMA CHIEF SUPPLY CORPORAT DES PLAINES HONDA CHICAGO BADGE & INSIG COPYSET CENTER COPYSET CENTER COPYSET CENTER WEST GROUP PACE NUMBER: 4 ACCTPAYI ACCOUNTING P133 OD: 8/10 PURCHASE 011 INVOICE RECNO SALES TAX 655730511102 520 0.00 655730511102 534 0.00 7057230 482 0.00 20100731 556 0.00 502 464 0.00 157637 176 0.00 161099 173 0.00 162895 275 0.00 0.00 AMOUNT 812.06 49.10 50.00 304 40 220.00 9'/ 17 29 61 161.06 1624 60 08092010-1 415 0.00 600.00 DP 08092010 413 0.00 600.00 655730511102 330 D.00 559.99 655730511102 531 0.00 -0 60 10-0812 565 0.00 85.00 SRS -174 515 0.00 550 00 SRS -173 353 0.00 135.00 13740 RI 379 0.00 113.00 1113 465 0.00 15.00 254692 401 0.00 1377.00 116575 296 0.00 35.00 116610 584 0.00 35.00 116663 583 0.00 55.00 116668 585 0.00 35.00 115590 5 0.00 35.00 8-1-10 371 0.00 105.00 10-18759 481 D.00 60.00 820902835 594 0.00 105.70 10441172 593 0.00 107.00 21362799 484 0.00 60.00 21362798 374 0.00 60.00 21362796 425 0.00 60.00 21362797 426 0.00 60.00 163956 276 0.00 45.99 162914 271 0.00 60.98 CM109588 274 0.00 -21.99 701738180710 564 0.00 22.99 8426 447 0.00 218.31 718001632 349 0.00 1183.95 718001633 350 0.00 1447.70 718001631 346 0.00 1658.65 347341 40 0.00 1287.50 404793 51 0.00 239.88 10405 18 0.00 133.82 31770 19 0.00 244.00 31740 28 0.00 70.00 31769 29 0 00 900 00 821080711 592 0 00 '05 70 RUN DATE 08/26/2010 TIME 14:04:01 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DATE: 08/26/10 TIME: 14:03:53 FUND ACCOUNTING SELECTION CRITERIA: payable.duc ddty "09/07/2010" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT - • TI'T'LE TOTAL GENERAL FUND 1221 1221 1221 1221 1221 1221 1221 920120 920120 970100 970100 970620 970620 970900 TOTAL FIRE ADMINISTRATION 1222 920120 1222 920120 1222 920120 1222 920204 1222 920204 1222 920204 1222 920204 1222 920210 1222 920210 1222 930010 1222 930010 1222 930010 1222 930010 1222 930010 1222 930010 1222 930010 1222 930200 1222 960040 1222 960040 1222 970100 1222 970115 1222 970115 222 970115 1222 970115 1222 970115 :222 970115 1222 970115 1222 970115 '.222 970115 1222 970115 1222 970115 1222 970170 1222 970170 1222 970310 1222 970900 1222 970900 1222 970900 1222 970900 COMMUNICATION S1 COMMUNICATION SI OFFICE SUPPLIES OFFICE SUPPLIES SUBSCRIPTIONS & SUBSCRIPTIONS & EQUIPMENT <$5,00 COMMUNICATION SE COMMUNICATION SE COMMUNICATION 5E TRAINING TRAINING TRAINING TRAINING IN-SERVICE TRAIN IN-SERVICE TRAIN R & M EQUIPMENT R & M EQUIPMENT R & M EQUIPMENT R & M EQUIPMENT R & M EQUIPMENT R & M EQUIPMENT R & M EQUIPMENT RENTALS & LEASES EMPLOYEE PHYSICA EMPLOYEE PHYSICA OFFICE SUPPLIES SUPPLIES: DEPT/0 SUPPLIES: DEPT/0 SUPPLIES: DEPT/0 SUPPLIES: DEPT/O SUPPLIES: DEPT/0 SUPPLIES: DEPT/O SUPPLIES: DEPT/O SUPPLIES: DEPT/0 SUPPLIES: DEPT/O SUPPLIES. DEPT/O SUPPLIES: DEPT/O JANITORIAL JANITORIAL SUPPLIES: EQUIP EQUIPMENT <$5,00 EQUIPMENT 45,00 EQUIPMENT 45,00 EQUIPMENT <$5,00 05851 05851 09630 09638 06369 103804 24812 0585] 05851 106781 05306 08403 100986 108711 101107 101107 09276 104531 105558 107630 107994 21731 57716 105610 106122 106122 09638 00189 04086 04086 08258 08258 08258 103683 105387 105387 107107 108727 105610 105610 07460 08566 21731 24812 24812 CITY OF DRS PLAINES ('ASII REQUIREMENTS IL1Ll, LIST VENDOR SPRINT SPRINT OFFICE DEPOT OFI•'10E DEPOT NATIONAL FIRE PROTECT E M S INSIDER ENVIRONMENTAL SAFETY SPRINT SPRINT U S A MOBILITY WIRELE DRAEGER SAFETY INC. N IPSTA SOUTHWEST UNITED FIRE FIRST RESPONER SOLUTI NORTHWEST COMMUNITY H NORTHWEST COMMUNITY H FREDRIKSEN FIRE EQUIP WIRES INDUSTRIES INCO IIOBART SERVICE GRACE INDUSTRIES INCO MURPHY'S CONTRACTORS NOVAK & PARKER K 'N' S UPHOLSTERY H P PRODUCTS ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP OFFICE DEPOT ANDERSON LOCK CO LTD WELDING INDUSTRIAL SU WELDING INDUSTRIAL SU W S DARLEY & W S DARLEY & W S DARLEY & ZOLL MEDICAL HENRY SCHEIN HENRY SCHEIN COMPANY COMPANY COMPANY CORPORAT INCORPOR INCORPOR BATTERIES PLUS AMERICAN PALLET H P PRODUCTS H P PRODUCTS A F C INTERNATIONAL, EIRICH'S NOVAK & PARKER ENVIRONMENTAL SAFETY ENVIRONMENTAL SAFETY PAGE NUMBER: 5 ACCTPAY] ACCOUNTING PERIOD: 8/10 PURCHASE 011 INVOICE RECNO SALES TAX AMOUNT 0.00 12444.57 655710511102 657 0.00 374.01 655730511102 372 0.00 10.20 528567352001 395 0.00 10.65 527865610001 387 0 00 63.96 4932763Y 406 0.00 203.80 07 23 2010 47 0.00 225.00 18510 53 0.00 240 92 0.00 1108.14 655730511102 369 0.00 1.10 655730511102 533 0.00 490.74 T6318935G 597 0.00 766.63 90592751 550 0.00 1550.00 6544 502 0.00 300.00 BCFA 10-2 02 424 0.00 200.00 8107 181 0.00 861.00 E90376 500 0.00 875.00 E10006 501 0.00 1300.00 12587] 281 0.00 100.28 25021 637 0.00 911.00 25507447 129 0.00 399.62 1008132 272 0.00 344.72 142529 101 0.00 336.37 112131 505 0.00 79.00 18577 156 0.00 157.50 833127 261 0.00 100.00 372594 186 0 00 1104.00 371210 2 0.00 486.00 528567351001 394 0.00 18.88 622351 214 0.00 27.40 1118880 650 0.00 106.39 1112816 590 0.00 140.20 872281 600 0.00 122.68 872223 610 0.00 97.46 872910 611 0.00 126.96 1710229 604 0.00 450.89 6289972 01 170 0.00 1106.20 2814445-01 165 0.00 201.60 290-206392 208 0.00 639.72 45198 213 0.00 350.00 829401 262 0.00 12.99 826914 171 0.00 2483.23 30694 6 0 00 1644.28 8/3/10 287 0.00 356 99 112175 514 0 00 449 00 18351 48 0 00 281 35 18475 50 0.00 490 60 RUN DATE 08/26/2010 TIME 14:04:01 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PRN'I'AMA'1'J ON 1 NC FUND ACCOUNT I NC DATE: 08/26/10 TIME: 14:03:53 SELECTION CRITERIA: payable.due dale "09/07/2010" FUND - 100 GENNRAI, FUND ORGANIZA'T'ION ACCOUNT 'TITLE - -- ')TAL GENERAL FUND 1223 1223 1223 1223 1223 1223 1223 1223 1223 1223 1223 1223 920120 920120 920120 920204 920204 9'70100 970100 970100 970100 970100 970100 970900 COMMUNICATION SE COMMUNICATION SE COMMUNICATION SE TRAINING TRAINING OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES EQUIPMENT <$5,00 .i7TAL FIRE PREVENTION SERVICES 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 TOTAL EMA 920120 920120 930010 970100 970115 970115 970115 970115 970190 970190 970190 970190 970900 970900 970900 COMMUNICATION SE COMMUNICATION SE R & M EQUIPMENT OFFICE SUPPLIES SUPPLIES: SUPPLIES: SUPPLIES: DEPT/0 DEPT/0 DEPT/0 SUPPLIES: DEPT/0 UNIFORMS/APPAREL UNIFORMS/APPAREL UNIFORMS/APPAREL UNIFORMS/APPAREL EQUIPMENT <$5,00 EQUIPMENT <$5,00 EQUIPMENT <$5,00 CITY OF DES PLATNES CASH REQUIREMENTS BILL LIST VENDOR• - 05851 SPRINT 05851 SPRINT 106781 U S A MOBILITY WIRELE 08052 ILLINOIS FIRE INSPECT 108092 FIRE PREVENTION SOLUT 08520 WAREHOUSE DIRECT 08520 WAREHOUSE DIRECT 08520 WAREHOUSE DIRECT 08520 WAREHOUSE DIRECT 08520 WAREHOUSE DIRECT 105789 GREAT GLACIER INCORPO 24812 ENVIRONMENTAL SAFETY 05851 05851 02365 100279 00189 04102 19300 19300 05529 19300 19300 19300 100279 200294 200294 SPRINT SPRINT BRANIFF COMMUNICATION GARVEY'S OFFICE PLUS ANDERSON LOCK CO LTD SAM'S CLUB DIRECT RAY O'HERRON CO INC 0 RAY O'HERRON CO INC 0 PROFORMA RAY O'HERRON CO INC 0 RAY O'HERRON CO INC 0 RAY O'HERRON CO INC 0 GARVEY'S OFFICE PLUS DELL MARKETING LP DELL MARKETING LP 1241 920230 PUBLICATION OF N 102325 THE BLUE LINE 1241 970115 SUPPLIES: DEPT/0 12675 REBEL'S TROPHIES INC TOTAL POLICE & FIRE COMMISSION 1811 1811 1811 1811 1811 1811 1811 920110 920120 920120 970100 970100 970115 970115 TOTAL ENGINEERING/GENERAL PROFESSIONAL SER COMMUNICATION SE COMMUNICATION SE OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES: DEPT/0 SUPPLIES: DEPT/0 07989 05851 05851 08520 09638 08520 103062 GEWALT HAMILTON ASSOC SPRINT SPRINT WAREHOUSE DIRECT OFFICE DEPOT WAREHOUSE DIRECT KARA COMPANY INCORPOR PAGE NUMBER: 6 ACCTPAY1 ACCOUNTING PERIOD: 8/ 0 PURCHASE OR INVOICE RECNO SALES TAX 0.00 AMOUNT 19467 58 655730511102 532 0 00 158 61 655730511102 368 0.00 -4.35 T6318935G 596 0.00 26.17 11816 258 0.00 50-00 117 280 0 00 300 00 813300-0 647 0.00 94.55 763017-0 643 0.00 56 37 819597-0 642 0.00 3 45 C 813300-0 648 0 00 -11 41 751657-0 645 0 00 55.87 1805 183 0.00 26.00 18510 52 0.00 240 92 655730511102 319 655730511102 440 22326 632 159374 174 621852 218 8425 427 25243 381 25218 382 718001634 449 25217 471 25242 408 25219 383 159373 168 XF23N1J89 188 XF1XJWNK9 195 11433 68318 589 380 4318 400-1 558 655730511102 656 655730511102 327 807888-0 609 527636480001 392 807888 0 608 264490 249 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O 00 0.00 O 00 O 00 O 00 RUN DATE 08/26/2010 TIME 14:04:01 SUNGARD PENTAMATION INC FUND ACCOUNTING 996 18 279.51 -1 60 1106.80 573 10 73.32 194 64 51.95 728.70 859 15 1327.20 8.95 552.55 1927.00 1885.99 97.40 9664.66 645.00 38.52 683.52 5891.00 236.42 -6.60 22.02 89.17 185.79 63.34 6481.14 SUNGARD PENTAMATION INC DATE. 08/26/10 TIME. 14:03:51 FUND ACCOUNTING SELECTION CRITERIA: Payable.due• dale "09/07/2010" FUND 100 GENERAL FUND ORGAN.ZATION ACCOUNT TITLE 182 1820 1820 1820 1820 1820 1820 1820 1820 920110 920110 920110 920120 920120 960990 970100 970100 970270 PROFESSIONAL SER PROFESSIONALL SER PROFESSIONAL SER COMMUNICATION SE COMMUNICATION SE MISC CONTRACTUAL OFFICE SUPPLIES OFFICE SUPPLIES PRINTING REPROD- TOTAL BLDG & CODE ENFORCEMENT 1830 1830 1830 1830 1830 920120 920120 920230 920230 970100 COMMUNICATION SE COMMUNICATION SE PUBLICATION OF N PUBLICATION OF N OFFICE SUPPLIES 107699 107699 107699 05851 05851 104812 09638 105789 102816 05851 05851 01597 01597 105789 TOTAL PLANNING & ZONING 1840 920120 COMMUNICATION SE 05851 TOTAL ECONOMIC DEVELOPMENT 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 920120 920120 920120 920145 930020 930020 930020 930020 930020 930020 930020 930020 930020 930020 930020 930070 930070 930070 930070 930480 960130 960990 960990 960990 960990 COMMUNICATION SE 05851 COMMUNICATION SE 05851 COMMUNICATION SE 105656 J.U.L.I.E. FEES 09757 R & M BLDGS & ST 02989 R & M BLDGS & ST 02989 R & M BLDGS & ST 02989 R & M BLDGS & ST 02989 R & M BLDGS & ST 02989 R & M BLDGS & ST 02989 R & M BLDGS & ST 02989 R & M BLDGS & ST 103158 R & M BLDGS & ST 105530 R & M BLDGS & ST 107678 R & M BLDGS & ST 107678 R & M STREET LIG 04422 R & M STREET LIG 04422 R & M STREET LIG 04422 R & M STREET LIG 04422 DISPOSAL/DEBRIS 108083 TREE MAINTENANCE 02072 MISC CONTRACTUAL 03822 MISC CONTRACTUAL 101864 MISC CONTRACTUAL 104942 MISC CONTRACTUAL 104942 my OF DES PLA3NES CASH RL•:OUIREMEN'I'S 111L1, LIST VENDOR TIIOMPSON ELEVATOR INS 'I'HOMPSON ELEVATOR 1 NS THOMPSON ELEVATOR INS SPRINT SPRINT NORTH AMERICAN TITLE OFFICE DEPOT GREAT GLACIER INCORPO CITYWIDE PRINTING SPRINT SPRINT JOURNAL AND TOPICS NE JOURNAL AND TOPICS NE GREAT GLACIER INCORPO SPRINT SPRINT SPRINT AMERICAN MESSAGING JULIE, INC BEDCO INC BEDCO INC BEDCO INC BEDCO INC BEDCO INC BEDCO INC BEDCO INC GARTNER HEATING & COO OVERHEAD DOOR SOLUTIO COLLEY ELEVATOR COMPA COLLEY ELEVATOR COMPA H & H & H & H & ARC H ELECTRIC H ELECTRIC H ELECTRIC H ELECTRIC DISPOSAL & COMPAN COMPAN COMPAN COMPAN RECYCL ROBERT W HENDRICKSEN MIDWEST TIME RECORDER WHITE WAY SIGN & MAIN TRUGREEN TRUGREEN PAGE NUMBER: 7 ACC'I'PAY1 ACCOUNTING PERIOD: 8/10 PURCHASE 011 INVOICE RECNO SALES TAX AMOUNT 10 2622 483 0.00 150.00 10 2738 420 0.00 75.00 10. 2744 477 0 00 3990.00 655730511102 473 0.00 461.14 655730511102 443 0.00 4.35 15821-10 016 400 0.00 135.00 528824424001 559 0.00 120.41 1804 266 0.00 6.75 45188 573 0.00 806.00 0.00 5739.95 655730511102 442 0.00 -0.40 655730511102 320 0.00 69.44 136564 130 0.00 210.80 136565 131 0.00 147.56 1804 273 0.00 6.75 0.00 434.15 655730511102 356 0.00 22.62 0.00 22.62 655730511102 329 0.00 513.18 655730511102 530 0.00 -1.15 U117081310H 26 0.00 137.00 07-10-0435 128 0.00 257.09 16366 45 0.00 1852.50 16364 42 0.00 712.10 16365 43 0.00 689.15 16262 96 0 00 1045.00 16261 95 0.00 7924.05 16391 575 0.00 142 50 16390 576 0.00 830 60 2488-130 277 0.00 224.00 4219 310 0.00 722 50 98822 17 0 00 257.50 98823 12 0 00 381 10 17498 267 0.00 126 55 17499 268 0.00 443 25 17497 264 0 00 606.35 17496 563 0.00 1072.80 564 15 0.00 818.27 2010259 962 0.00 22212 75 119499 411 0 00 160.00 CD2008045927 633 0.00 66.23 358131 478 0 00 199.95 351287 479 0 00 3139 72 RUN DATE 08/26/2010 TIME 14:04:01 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PEN'I'AMA'I'ION INC F'UNI) ACCOUNTING DATE: 08/26/10 TIME: 14:03:51 SELECTION CRITERIA: payablc.duc dale "09/07/7.010" FUND - 100 GENERAL FUND ORGANIZATION ACCOUNT 'I'I'I'bE 2451 960990 2451 960990 2451 960990 2451 960990 2451 960990 2451 960990 2451 960990 2451 960990 2451 960990 2451 960990 2451 970100 2451 970100 2451 970115 2451 970115 2451 970115 2451 970115 2451 970115 2451 970160 2451 970160 2451 970160 2451 970160 2451 970160 2451 970167 2451 970167 2451 970170 2451 970170 2451 970170 2451 970170 2451 970222 2451 970222 2451 970240 2451 970250 2451 970250 2451 970250 2451 970250 2451 970250 2451 970250 2451 970250 2451 970250 2451 970250 2451 970250 2451 970250 2451 970310 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 MISC MISC MISC MISC MISC MISC MISC MISC MISC MISC CONTRACTUAL, CONTRACTUAL, CONTRACTUAL CONTRACTUAL CON'1'RACTUAI. CONTRACTUAL. CONTRACTUAL CONTRACTUAL CONTRACTUAL CONTRACTUAL OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: TOOLS AND TOOLS AND TOOLS AND TOOLS AND TOOLS AND DEPT/O DEPT/0 DEPT/0 DEPT/0 DEPT/O HARDWA HARDWA HARDWA HARDWA HARDWA SAFETY EQUIPMENT SAFETY EQUIPMENT JANITORIAL JANITORIAL JANITORIAL JANITORIAL STREETSCAPE SUPP STREETSCAPE SUPP STREET AND TRAFF SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: STREET STREET STREET STREET STREET STREET STREET STREET STREET STREET STREET EQUIP BLDG BLDG BLDG BLDG BLDG BLDG BLDG R R R R R R R 106613 107969 107969 107969 107969 45202 45282 45282 45282 45282 04102 108231 06860 08636 08636 08636 17132 08636 17132 17132 17132 29678 04338 04338 104328 104328 104328 104328 02618 02618 05337 04633 05407 83923 83923 83923 83923 83923 83923 83923 83923 83923 06311 00189 00189 00189 01004 02436 02436 02804 CITY OF DES PLAINES CASH REQUIREMENTS IIII.d. LIST VENDOR ROSUOROUGII PARTNERS T CINTAS 022 CINTAS 1122 CINTAS 1122 CINTAS 1122 ANDERSON PEST SOLUT10 ANDERSON PEST SOLUTIO ANDERSON PEST SOLUTIO ANDERSON PEST SOLUTIO ANDERSON PEST SOLUTIO SAM'S CLUB DIRECT LOGSDON OFFICE SUPPLY WI PECO INCORPORATED ACE DES PIAINES INCOR ACE DES PLAINES INCOR ACE DES PLAINES INCOR MENARDS ACE DES PLAINES INCOR MENARDS MENARDS MENARDS ADDISON BUILDING MATE PROSAFETY PROSAFETY CASE LOTS INCORPORATE CASE LOTS INCORPORATE CASE LOTS INCORPORATE CASE LOTS INCORPORATE PESCHE'S INC PESCHE'S INC SIGN A RAMA, USA ARROW ROAD CONSTRUCTS HOME DEPOT CREDIT SER ORANGE CRUSH ORANGE CRUSH ORANGE CRUSH ORANGE CRUSH ORANGE CRUSH ORANGE CRUSH ORANGE CRUSH ORANGE CRUSH ORANGE CRUSH PRAXAIR/GAS TECH ANDERSON LOCK CO LTD ANDERSON LACK CO LTD ANDERSON LOCK CO LTD DIAMOND PAINT COMPANY NORTHWEST ELECTRICAL NORTHWEST ELECTRICAL STATE INDUSTRIAL PROD PAGE NUMBER: 8 ACCTPAYI ACCOUNTING PERIOD: B/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 59911 475 0.00 2282.00 22113773 70 0.00 37.52 22113773 68 0.00 51.69 22120151 197 0.00 37.52 22120151 206 0.00 51.69 1447350 11 0.00 56.50 1447351 20 0.00 36.00 1426306 21 0.00 39.90 1426308 298 0.00 37.28 1426307 297 0.00 39.90 5652 428 0.00 48.88 338806 152 0.00 66.93 15673 654 0 00 151.25 218815 55 0.00 25.18 218816 54 0.00 6.32 218848 56 0.00 10.41 37295 117 0.00 60.00 218727 217 0.00 10.66 37286 111 0.00 23.63 36543 114 0.00 13.94 41567 409 0.00 8.78 656358 27 0.00 12.77 2-669460 338 0.00 71.80 2-670810 361 0.00 200.00 25332 291 0.00 299.40 25237 292 0.00 598.80 25171 572 0.00 1102.80 25230 69 0.00 330.00 14831 334 0.00 1842.62 14865 333 0.00 48.31 26159 521 0.00 114.80 23157MB 579 0.00 1123 60 6015704 138 0.00 98.77 381316 315 0.00 890.46 380119 314 0.00 552.84 380309 302 0.00 627.81 380507 303 0.00 320.28 379950 304 0.00 176.46 379590 301 0.00 371.28 379445 305 0.00 607.92 380929 399 0.00 584.97 381169 397 0.00 208 59 37253731 351 0.00 40.03 621419 220 0.00 46.10 621380 219 0.00 60.84 621380 67 0.00 60.84 61545 4 0 00 2 95 993449 405 0.00 66 93 993450 4 4 0 00 44.03 94729766 376 0 00 423.07 RUN DATE 08/26/2010 TIME 14:04.02 SUNGARD PENTAMATION INC ;UND ACCOUNTING SUNGARD PENTAMA7'ION INC DATE 08/26/10 TIME 14.03:',1 FUND ACCOUNTING SELECTION (11I'1'EU:A: payable.duc' daLt• "09/07/2010" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT -TITLE-----• 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 970320 970320 970320 970320 970320 970320 970320 970320 970370 970410 970410 970430 970820 970820 970820 TOTAL STREET/GROUNDS MAINT 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 920120 920120 920204 920225 920225 920225 920225 930030 930030 930230 930230 930230 960990 970160 970167 970190 970310 970310 970310 970310 970310 970310 970310 970310 970310 970310 970330 970330 970330 970330 970330 970330 SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: BLDG BLDG DLIXI BLDG BLDG BLDG BLDG BLDG R R R R R R R R STREET GRAFFI GRAFFI GRAFFI ELECTRICITY ELECTRICITY ELECTRICITY COMMUNICATION SE COMMUNICATION SE TRAINING LICENSING/TITLES LICENSING/TITLES LICENSING/TITLES LICENSING/TITLES R & M VEHICLES R & M VEHICLES RENTAL OF UNIFOR RENTAL OF UNIFOR RENTAL OF UNIFOR MISC CONTRACTUAL TOOLS AND HARDWA SAFETY EQUIPMENT UNIFORMS/APPAREL SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL 05407 17132 17132 17132 17132 17132 85309 85309 02436 01004 17132 29678 108680 108680 108680 05851 105656 100322 02955 02955 02955 09518 08004 101080 107969 107969 107969 06311 09518 04338 04338 07952 07952 07952 07952 07952 08636 101935 105649 105649 54271 03064 04207 04207 04207 06198 08636 CITY OF DES PLAINES CASA REQUIREMENTS B1L1, LIST - VENDOR - HOME DEPOT CREDIT SER MENARDS MENARDS MENARDS MENARDS MENARDS ACE DES PIAINES INCOR ACE DES PLAINES INCOR NORTHWEST ELECTRICAL DIAMOND PAINT COMPANY MENARDS ADDISON BUILDING MATE INTEGRYS ENERGY SERVI INTEGRYS ENERGY SERVI INTEGRYS ENERGY SERVI SPRINT AMERICAN MESSAGING MFMA ILLINOIS SECRETARY OF ILLINOIS SECRETARY OF ILLINOIS SECRETARY OF ALAN LABUDA DAVE & JIM'S AUTO BOD CERTIFIED FLEET SERVI CINTAS #22 CINTAS #22 CINTAS #22 PRAXAIR/GAS TECH ALAN LABUDA PROSAFETY PROSAFETY ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP ACE DES PLAINES INCOR KIMBALL MIDWEST LEE AUTO PARTS LEE AUTO PARTS WEST SIDE TRACTOR R G SMITH EQUIPMENT POMP'S TIRE SERVICE, POMP'S TIRE SERVICE, POMP'S TIRE SERVICE, WHOLESALE DIRECT, INC ACE DES PLAINES INCOR PAGE NUMBER: 9 ACCTPAYI ACCOUNTING PERIOD: 8/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 4015921 166 0.00 51.49 38765 112 0.00 131.33 37772 107 0.00 86.37 39075 116 0.00 29.42 41211 410 0.00 43.15 42689 504 0.00 5.29 218840 216 0.00 25.01 218807 215 0.00 14.64 994936 510 0.00 101.09 184645 1 0.00 42.64 37682 113 0.00 26.19 654133 30 0.00 95.00 798699 7 254 0.00 944.01 798699 2 257 0.00 5907.98 798699-11 247 0.00 187.07 0.00 64957.16 655730511102 337 0.00 309.61 U1170813KH 25 0.00 30.00 08-04-2010 108 0.00 40.00 8/20/10 260 0.00 10.00 8/18/10 251 0.00 99.00 8/20/10 259 0.00 10.00 REIMB 08-10 119 0.00 50.00 13157 288 0.00 50.00 R14974 289 0.00 304.95 22120151 205 0.00 47.00 22113773 66 0.00 47.00 22116971 75 0.00 47.00 37115614 342 0.00 356.53 REIMB 08-10 151 0.00 400.00 2-669460 347 0.00 170.10 2-670250 344 0.00 96.00 432216 89 0.00 83.00 433521 91 0.00 4.20 432525 81 0.00 224.89 433091 82 0 00 135.50 432841 62 0.00 145.24 218797 57 0.00 12.47 1608605 242 0.00 258.71 493002 488 0.00 7.98 4930:6 489 0.00 39.21 W97306 649 0.00 230.76 111793 458 0.00 2171.00 701913 341 0.00 136.96 704735 340 0 00 438.00 735828 365 0 00 603.96 179531 651 0 00 22.11 218801 58 0.00 39.80 RUN DATE 08/26/2010 TIME 14:04.02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PtNTAMATTON INC FUND ACCOUNTING DATE: 08/26/10 '_IME: 14:02:53 SELECTION CRI'T'ERIA: payablo due dale "09/07/2010" FUND 100 GENERAL FOND ORGANIZATION ACCOUNT TITLE 2453 970310 2453 970330 2453 970330 2953 9703.10 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970810 2453 970850 2453 970850 SUPPLIES: VI:IITCI, 100586 SUPPLIES: VEH1CL 100586 SUPPLIES: VI•:IIICI, 100586 SUPPLIES: VEHICL 100586 SUPPLIES: VEHICL 101935 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICI, 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICI, 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICI, 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 105649 SUPPLIES: VEHICL 107709 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 107772 SUPPLIES: VEHICL 108707 SUPPLIES: VEHICL 26444 SUPPLIES: VEHICL 78502 SUPPLIES: VEHICL 78502 SUPPLIES: VEHICL 78502 SUPPLIES: VEHICL 78502 NATURAL GAS 102964 GASOLINE 107795 GASOLINE 83674 TOTAL VEHICLE MAINTENANCE DIV CITY OF DES Disk! NES CASA R1QU I REM1.{NTS 1511,11b 1,1 S'1' VEN00R BATTERY SERVICE BATTERY SERVICE BATTERY SERVICE BATTERY SERVICE KIMBALL, MIDWEST LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE LEE LEE LEE LEE LEE PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS LEE AUTO PARTS AUTOZONE N A N A N A N A N A N A N A N A P A OF DES P A OF DES P A OF DES P A OF DES P AOFDES P A OF DES P A OF DES P A OF DES CORPO CORDO CORPO CORDO PLAINE PLAINE PLAINE PLAINE PLAINE PLAINE PLAINE PLAINE CHICAGO PARTS & SOUND CUMBERLAND SERVICENTE ACME TRUCK BRAKE AND ACME TRUCK BRAKE AND ACME TRUCK BRAKE AND ACME TRUCK BRAKE AND GAS TECHNOLOGY INSTIT AL WARREN OIL COMPANY SPEEDWAY SUPERAMERICA PAGE NUMBER: 10 ACCTPAYI ACCOUNTING PL•RIOD: 8/10 PURCHASE OR INVOICE RRCNO SALES TAX AMOUNT 104198 90 0.00 16.88 201053 88 0 00 17.20 200921 93 0 00 16.88 201507 294 0 00 628.95 1607298 253 0 00 389.55 487549 146 0 00 11.94 491674 145 0.00 468.90 487988 149 0.00 57.99 487993 150 0 00 32.75 487977 148 0.00 336.54 487749 147 0.00 45.80 488685 120 0.00 14.03 488967 123 0.00 127.78 488846 122 0.00 67.88 488786 121 0.00 70.64 489279 125 0.00 82.87 490751 144 0.00 41.70 490287 143 0.00 27.76 489663 141 0.00 42.28 489426 126 0.00 58.69 489654 140 0.00 389.40 489446 139 0.00 52.88 489283 124 0.00 180.98 491904 419 0.00 8.97 492706 487 0.00 189.99 493570 491 0.00 220.57 494121 493 0.00 76.49 491992 485 0.00 65.97 491995 486 0.00 22.10 2571744862 84 0.00 30.35 353725 495 0.00 14.79 354178 496 0.00 99.75 354191 497 0.00 95.28 353726 499 0.00 -132.00 355083 508 0.00 28.29 355628 509 0.00 -49.17 354624 506 0.00 39.38 353569 398 0.00 253.38 359121 65 0.00 55.06 106031 76 0.00 10.92 1202160010 59 0.00 716.01 1202100153 60 0 00 9.24 1202230125 209 0 00 130.44 1202290141 210 0.00 46.20 63271 169 0 00 39.99 609116 39 0 07 14450.19 07-27-.0 359 0 00 24 20 0 25076 8 RUN DATE 08/26/2010 TIME 14:04:02 SUNGARD PENTAMA ON INC FUND ACCOUNTING SUNGARD PGNTAMAI1ON INC FUND ACCOUNTING DATE: 08/26/10 TIME: .14:03:53 SELECTION CRITERIA: payable.duc dale "09/07/2010" FUND 100 GENERAL, FUND ORGANIZATION ACCOUNT - TITLE 2454 2454 2454 2454 2454 2454 2454 2454 920120 920120 97.0120 930490 930490 930490 930490 960990 TOTAL PUBLIC WORKS ADMIN TOTAL FUN() COMMUNICATION S1 COMMUNICATION SE COMMUNICATION SE REFUSE CONTRACT REFUSE CONTRACT REFUSE CONTRACT REFUSE CONTRACT MJSC CONTRACTUAL 05051 05051 105656 13394 13394 13394 13394 108719 CITY OF DRS PLATNES CASA (REQUIREMENTS BILL LIST VENDOR - SPRINT SPRINT AMERICAN MESSAGING ARC ARC ARC ARC OUI DISPOSAL -REPUBLIC DISPOSAL REPUBLIC DISPOSAL, REPUBLIC DISPOSAL -REPUBLIC OUI ENTERPRISES L PAGE NUMBER: 11 ACCPPAYI ACCOUNTING PGR O1) : 0/0 PURCHASE OR INVOICE RECNO SALES PAX 655730511102 328 655730511102 529 U1170813KH 22 551008062679 94 551000062.659 98 551008063304 580 55100B015416 588 22302 308 AMOUNT 0.00 264 06 0.00 2 05 0.00 16.23 0.00 106 (9 0.00 553.64 0.00 305487 16 0.00 305487.16 0.00 1/5.00 0.00 612087.09 0.00 820441 18 RUN DATE 08/26/2010 TIME 14:04.0.. SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PIiN'1'AMATION INC DATE 08/26/10 TIME: 14:03:53 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PACE NUMBER: 12 ACC'1'1'AYl ACCOUNTING PERIOD: 8/10 SELECTION CRI'T'ERIA: payablc.duu dale• "09/D7/2010" FUND 201 LIBRARY FUND ORGANIZATION ACCOUNT TITLE • --VENDOR-- - ----- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 2110 960990 MTSC CONTRACTUAL 05274 ILLINOIS STATE POLICE JULY 2030 541 0.00 34.25 TOTAL LIBRARY SERVICES 0.00 34.25 0 00 34.25 TOTAL FUND RUN DATE 08/26/2010 TIME 14:04:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMA'r1ON INC DATE: 00/26/10 TIME: 14:03:53 FUND ACCOUNTING SELECTION CR197iR1A: payablc.duc dale "09/07/2.010" FUND 203 MOTOR FUEL TAX FUND ORGANIZATION ACCOUNT •'1'1'19,f•. 203F 203F 203F 203F 203F 203F 203F 203F 203F 203F 203F 920110 9201]0 930000 970820 9'10820 9'10820 970820 970820 970020 970020 970820 TOTAL MOTOR FUEL TAX TOTAL FUND PROFESSIONAL SER PROFESSIONAL. SER R & M TRAFFIC SI l:LIcrR1CLTY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY 107069 107069 12974 01973 039'13 101661 10]66] 101661 10166] 100659 108659 CI'T'Y OF DES PLAINI•:S CASA REQUIREMENTS RILL LIST VENDOR PAGE NUMBER: 13 ACCTPAYI ACCOUNTING PERIOD: 8/.0 - PURCHASE OR INVOICE. RECNO SALES TAX CHICAGO TESTING LABOR CHICAGO TESTING LABOR STATE TREASURER COMMONWEALTH EDISON C COMMONWEALTH EDISON C COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON EXELON ENERGY COMPANY EXELON ENERGY COMPANY AMOUNT 10EG7190] 626 0.00 435 50 10EG70504 625 0.00 80 00 365/6 549 0 00 9122 16 01937 53007 229 0 00 81 53 49743-85007 231 0.00 19 80 365/1 36067 202 0.00 143.94 29430-15087 211 0 00 20201 88 34710-79047 203 0.00 69 92 07250-00037 192 0.00 19.37 EE2002141 283 0 00 202 28 EE2002142 282 0.00 2504.11 0.00 33601 49 0.00 33601 49 RUN DATE 08/26/2010 TIME 14:04:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMA'1' I ON INC FUND ACCOUNTING DATE: 08/26/10 TIME: 14:03:53 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 14 ACCTPAY1 ACCOUNTING PERIOD: 8/10 SELECTION CRITERIA: p.iyable.due date="09/07/2010" FUND - 204 HUD: COM DI:V BLACK GRANT ORGANIZATION ACCOUNT --- -TITLE VENDOR - PURCHASE OR INVOICE RECNO SALES TAX 204F 910100 SALARIES 05101 ALPHAGRAPHICS 35279 581 0 00 204F 920480 SUBSIDY:RESIDENT 100983 THE LEAD INSPECTORS I 5150 418 0.00 TOTAL HUD:COM DEV BLACK GRANT 0 00 TOTAL FUND 0 00 RUN DATE 08/26/2010 TIME 14:04.02 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 35.64 275.00 310.64 310.64 SUNGARD PEN'PAMAT1ON INC FUND ACCOUNTING TATE. 08/ 6/10 L ME: SELECTION CRITERIA: payabli'.duo dale "09/07/2010" FUND '1'. 1 . F 91 DOWNTOWN ORGANI'LATION ACCOUNT 205F 920110 205F 960185 205F 960185 205F 960998 205F 960998 205F 960998 205F 970222 205F 970222 205F 970222 205F 970222 205F 970222 205F 970223 205F 9!0500 205F 970500 205F 970820 205F 980300 205F 980300 205F 980300 TOTAL T.I.F. 81 DOWNTOWN TOTAL FUND TITLE PROFESSIONAL SER DOWNTOWN 1,ANDSCA DOWNTOWN 1,ANDSCA INCENTIVE FACADE INCENTIVE FACADE INCENTIVE FACADE STREETSCAPE SUPP S'1'REETSCAPF, SUPP STREETSCAPE SUPP STREETSCAPE SUPP STREETSCAPF. SUPP RES'T'ORATION SUPP PURCHASE OF WATE PURCHASE OF WATE ELECTRICITY IMPROVEMENTS IMPROVF3IENTS IMPROVEMENTS 07989 106613 106613 10872.8 108736 108/17 02618 02618 02618 02618 055'!5 106560 102460 102460 03973 108718 108718 108741 CITY or DES PLAINES CASA REQUIREMENTS H11,1, LIST PAGE NUMBER: 15 ACC'1'PAYI ACCOUN'I'ING PERIOD: 0/10 VENDOR PURCHASE 013 INVOICE RECNO SALES TAX AMOUNT GEWAIII' HAMILTON ASSOC ROSBOROUGII PARTNERS I ROSHOROUGII PARTNERS 1 LAW OFFICE OF NEIL KA APPLE DENTAL, ASSOCIAT METRA CLEANERS PESCHE'S INC PESCHE'S 1NC PESCHE'S INC PESCHE'S INC HOWARD L WHITE & ASSO LURVEY LANDSCAPE SUPP CITY OF DES PLAINES CITY OF DES PLAINES COMMONWEALTH EDISON C ARCHITECTURAI, SEALANT ARCHITECTURAL SEALANT ELKS CLUB OF DES PLAI 3835.400 10 177 0.00 3840 00 60378 467 0.00 295.00 60377 456 0.00 375 00 REFUND 08 10 561 0.00 1137.50 REFUND 08-10 507 0.00 1137.50 REFUND 08 10 555 0.00 1350 00 14820 441 0.00 17.00 14818 332 0.00 57 48 14864 335 0 00 42.50 14819 331 0.00 64.58 210233 172 0.00 4581.00 638465 153 0.00 14.40 71 110-10302 552 0.00 18.77 71-110 10002 551 0.00 18.66 53106-58082 228 0.00 34.64 4437 41 0.00 25050.20 4447 299 0.00 852.00 PURCHASE 623 0.00 2650 00 0.00 0.00 RUN DATE 08/26/2010 TIME 14:04:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING 41536 23 41536.23 SUNGARD PENTAMA'I'1ON INC FUND ACCOUNTING DATE: 08/76/10 TIME: 14.03:',I SELECTION CRITERIA: pay.Ulc.duc dale "09/07/2010" FUND - 206 IeMERGENCY COMMUNICATIONS 0RGANIZATION ACCOUNT 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 206F 920110 920110 920110 920110 920120 920120 920120 930010 930010 930010 930010 930110 930200 970100 970100 970190 970900 970900 970900 '1' I TLE PROFESSIONAL SER PROFESSIONAL, SBR PIROFESS 1 ONAI, SER PROFESSIONAL SER COMMUNICATION SE COMMUNICATION SE COMMUNICATION SE R & M R & M R & M R & M R & M EQUIPMENT EQU I PMENT EQUIPMENT EQUIPMENT SOFTWARE RENTALS & LEASES OFFICE SUPPLIES OFFICE SUPPLIES UNIFORMS/APPAREL EQUIPMENT <$5,00 EQUIPMENT <$5,00 EQUIPMENT <$5,00 TOTAL EMERGENCY COMMUNICATIONS TOTAL FUND RUN DATE 08/26/2010 TIME 14:04:03 104629 104629 104629 107965 05851 05851 101343 104248 108740 93394 93394 101545 104138 09638 09638 19300 05124 102796 102796 CITY OF DES PLAINES CASA REQUIREMENTS BILL 1,1ST - VENDOR - EMERGENCY SERVICES CO EMERGENCY SERVICES CO EMERGENCY SERVICES CO BAKER TILLY VIRCHOW K SPRINT SPRINT CALI, ONE CHICAGO OFFICE TECHNO P N C EQUIPMENT FINAN CHICAGO COMMUNICATION CHICAGO COMMUNICATION PRIORITY DISPATCH VILLAGE OF NILES OFFICE DEPOT OFFICE DEPOT RAY O'HERRON CO INC 0 C D W GOVERNMENT INCO CALL ONE INCORPORATED CALL ONE INCORPORATED PAGE NUMBER: 16 ACCTPAYI ACCOUNTING PERIOD: 8/10 PURCHASE OR INVOICE RECNO SALES TAX • 10 1044 e 10 1021 a 10 1053 a BT471056 655730511102 655730511102 08/15/10 969536 130670000 205204 205205 58413 29144 529013231001 526160954001 25212 TGB9923 126044 125976 AMOUNT 285 0.00 2533.74 284 0.00 23475.00 286 0.00 3772.10 212 0.00 400.00 317 0.00 484.58 438 0 00 •6.65 630 0.00 11140.56 225 0 00 13.82 364 0.00 96.00 204 0.00 1723.25 189 0.00 169.25 461 0.00 4650.00 554 0.00 8211.32 391 0.00 107.97 386 0.00 72.83 472 0.00 330.65 34 0.00 160.36 224 0.00 890.04 223 0.00 349.24 0.00 0.00 SUNGARD PENTAMATION INC - FUND ACCOUNTING 58574.06 58574.06 SUNGARD PENTAMATION INC DATE 00/26/10 TIME 14:03:53 FUND ACCOUNTING SELECTION CRITERIA: payable.due dale "09/07/2010" FUND - 208 DPPD SEIZED ASSETS FUND ORGANIZATION ACCOUNT - TITLE 208 410180 SEIZED, PENDING 10415G TOTAL DPI'I1 SEIZED ASSETI'S FL/ND 2081 2081 2081 970330 970330 970330 TOTAL FORFEITURE ACCOUNT 2082 2082 2082 2082 2082 2082 2082 2082 2082 2082 2082 2082 2082 2082 960990 960990 960990 960990 970150 970190 970190 970900 970900 97090D 980400 980400 980400 980400 TOTAL CUSTOM ASSETS TOTAL FUND SUPPLIES: VEIIICL SUPPLIES: VEHICL SUPPLIES: VEHICI. MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL COMMUNITY RELATI UNIFORMS/APPAREL UNIFORMS/APPAREL EQUIPMENT c$5,00 EQUIPMENT c$5,00 EQUIPMENT c$5,00 EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT 04207 100929 105649 107518 107518 108691 108691 108113 107357 107357 08520 08520 08520 08778 08778 08778 104757 CITY OF DES PLAINES CASH REQUIREMhNTS 0)13. LIST -- VENDOR •---- - ILLINOIS STATE: POLICE POMP'S TIRE SERVICE, GOLF MILL FORD LEE AUTO PARTS AMY VEIT AMY VEIT C}IRIS PACK C13RIS PACK KEEP KIDS ALIVE DRIVE UNIFORM DEN EAST INCO UNIFORM DEN EAST INCO WAREHOUSE DIRECT WAREHOUSE DIRECT WAREHOUSE DIRECT HAVEY COMMUNICATIONS HAVEY COMMUNICATIONS HAVEY COMMUNICATIONS FUTURE LINK OF ILLINO PAGE NUMBER: 17 ACC'I'PAY 1 ACCOUNTING PERIOD: 8/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT ISP 107514 553 0.00 552.00 0.00 552.00 701124 339 0.00 301 98 268713P 1/8 0.00 366.50 486846 17.7 0.00 155.17 0.00 823.65 8/9 8/10/10 618 0.00 220.00 7/28, 8/4/10 601 0.00 280.00 8/9-8/10/10 363 0.00 220.00 7/28, 8/4/10 470 0.00 280.00 2010-122 157 0.00 420.00 18418 602 0 00 3734.05 1841/ 626 0 00 244.20 802379 0 598 0.00 1169.98 812956-0 646 0.00 539.99 C 802379-0 655 0.00 -629.99 1660 566 0.00 3549 30 1642 568 0.00 1608.90 1641 567 0.00 1980 00 32590 622 0.00 25620 00 0.00 0.00 RUN DATE 08/26/2010 TIME 14.04.03 SUNGARD PENTAMATION INC FUND ACCOUNTING 39236.43 40612 08 SUNGARD PENTAMATION INC FUND ACCOUNTING DATE• 08/26/10 TIME: 14:03:53 CITY OF I)ES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 18 ACCTPAYI ACCOUNTING PERIOD: 8/10 SELECTION CRITI•:RIA: peyable.due dale "09/07/2.010" FUND 230 GRANT FUNDED PROJECTS ORGANIZATION ACCOUNT TITLE- VENDOR - - • ---- PURCHASE OR INVOICE RECNO SALES TAX 2310 9.10900 EQUIPMENT c$5,00 05124 C D W GOVERNMENT INCO TDJ1878 32 0.00 2310 970900 EQUIPMENT c$5,00 05124 C D W GOVERNMENT INCO TDQ3712 37 0.00 TOTAL PUBLIC SAFETY GRANTS 0.00 TOTAL FUND 0 00 RUN DATE 08/26/2010 TIME 14:04 03 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 882.99 89.77 971.76 9/1.76 SUNGARD PENI'AMATION INC FUND ACCOUNTING DATE: 00/76/10 TIME: 14:03:53 SELECTTON CRITERIA: payable.chie dale "09/07/2.010" FUND 414 CAP1TAI, PROJECTS FUND RGANIZK ON ACCOUNT 414F 92.0100 414F 920110 414F 920110 4.4F 920120 4.4F 920120 414F 970900 414F 970904 414F 980300 414F 991230 TOTAL CAPITAL PROJECTS TOTAL FUNI) fIT;.E - LEGAL FEES PROFESSIONAL SER PROFESSIONAL, SER COMMUNICATTON SE COMMUNICATION SE EQUIPMENT c$5,00 CAPITAL MAINTENA IMPROVEMENTS TRANSFER TO GRAN 100013 106525 108693 05851 05851 107386 04633 108454 102614 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR - PAGE NUMBER: 19 ACCTPAY l ACCOUNTING PERIOD: B/10 - - PURCHASE OR .INVOICE RECNO SALES TAX GREMLEY & B1F.DERMANN MARLIN ENVIRONMENTAL, U R S CORPORATION SPRTNT SPRINT JAMAR TECHNOLOGIES ARROW ROAD CONSTRUCTI F H PASCIIEN, S N NIEL CIVILTECH ENGINEERING AMOUNT 120325 545 0.00 4750.00 038 072910 105 0.00 6729.51 4396161 641 0.00 39934.72 655730511102 634 0.00 291.58 655730511102 326 0.00 3.75 454 133 0.00 3436.00 22967MB 14 0.00 734.05 PAYMENT II 2 639 0.00 204637.41 38290 571 0.00 19961.07 0.00 200470.59 0.00 280470.59 RUN DATE 08/26/2010 TIME 14:04:03 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PL•'NTAMATTON INC DATE 08/26/10 TIME. 14:01:53 FUND ACCOUNTING CI'T'Y OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 20 ACCTPAYI ACCOUNTING PERIOD: 8/10 SELECTION CRITERIA: payable.due dale "09/07/2010" FUND 501 METRA LEASED PARKING FUND ORGANIZATION ACCOUNT TI1LE VENDOR - - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 501 880050 METRA COMMUTER P 05973 UNION PACIFIC RATLROA JUNE 2010 619 0.00 3258.38 501 880050 METRA COMMUTER P 05973 UNION PACIFIC RAILROA JULY 2010 620 0.00 2582.55 501 880050 METRA COMMUTER P 05973 UNION PACIFIC RAILROA MAY 2010 621 0.00 2948.81 TOTAL METRA LEASED PARKING FUND 0.00 8789.00 5011 970820 ELECTRICITY 108680 INTEGRYS ENERGY SERVI 798699-12 246 0.00 147.26 TOTAL METRA LEASED IOTS 0.00 147.26 0.00 8937.06 TOTAL FUND RUN DATE 08/26/2010 TIME 14:04 03 SUNGARD PENTAMATION INC FUND ACCOUNTING 3UNGARD PENTAMATION INC FUND ACCOUNTING )ATE: 08/26/10 LIME: 14.01:53 SELECTION CRI'I'I341A: payable.due dale "0J/0//2010" FUND 502 WATER/SEWER FUND )RGANIZATION ACCOUNT TITLE 0655 0655 0655 0655 920120 920150 920150 920150 COMMUNICA'T'ION SE MI•."TI.1R READING SE METER READING SE METER READING Sts TOTAL FISCAL, SERVICES/WATER 05851 03839 104052. 104596 1812 920120 COMMUNICA'1'ION SE 05851 TOTAL ENGINEERING/WATER 02 870700 NEW CONSTRUCT:SA 08777 TOTAL WATER/SEWER FUND 5023 920120 5023 920120 5023 920120 5023 920120 5023 920145 5023 920220 5023 930020 5023 930020 5023 930480 5023 960990 5023 970115 5023 970130 5023 970130 5023 970160 5023 970167 5023 970167 5023 970167 5023 970167 5023 970310 5023 970330 5023 970330 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 COMMUNICATION SE COMMUNICATION SE COMMUNICATION SE COMMUNICATION SE J.U.L.I.E. FEES MEMBERSHIP DUES R & M BLDGS & ST R & M BLDGS & ST DISPOSAL/DEBRIS MISC CONTRACTUAL SUPPLIES: DEPT/O CHEMICALS CHEMICALS TOOLS AND HARDWA SAFETY EQUIPMENT SAFETY EQUIPMENT SAFETY EQUIPMENT SAFETY EQUIPMENT SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES• SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: EQUIP VEHICL VEHICL PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T 05851 05851 101343 105656 09757 16396 00189 00189 108095 07686 06860 05408 05408 21559 04338 04338 04338 04338 107772 105649 105649 02125 02125 03284 03507 03507 03507 04574 105845 105845 105845 105845 108095 59843 59843 CITY OF DES PIJIINES CASA REQUIIIE:ML•'NTS BILL LIST VENDOR- SPRINT ENDOR- SPRIN'I' FRANK MUSTI,LAMI DANIEL W SUWINSKI JUKKA KALL10 SPRINT BISHOP PLUMBING, INC. SPRINT SPRINT CALL ONE AMERICAN MESSAGING JULIE, INC. AMERICAN WATER WORKS ANDERSON LOCK CO LTD ANDERSON LOCK CO LTD RAVENSWOOD DISPOSAL S H B K WATER METER SER WIPECO INCORPORATED ALEXANDER CHEMICAL CO ALEXANDER CHEMICAL CO SNAP ON INDUSTRIAL PROSAFETY PROSAFETY PROSAFETY PROSAFETY H APA OF DES PLAINE LEE AUTO PARTS LEE AUTO PARTS MEYER MATERIAL COMPAN MEYER MATERIAL COMPAN VOLLMAR INC ZIEBELL WATER SERVICE ZIEBELL WATER SERVICE ZIEBELL WATER SERVICE PRAIRIE MATERIAL SALE H D SUPPLY H D SUPPLY H D SUPPLY H D SUPPLY RAVENSWOOD WATERWORKS WATERWORKS WATERWORKS WATERWORKS DISPOSAL S SHERWIN WILLIAMS SHERWIN WILLIAMS PAGE NUMBER: 21 ACCTPAYI ACCOUNTING PERIOD. 8/10 PURCHASE OR INVOICE R0.CNO SALES TAX AMOUNT 655730511102 545 0 00 22.62 7/26 8/15/10 109 0.00 737.10 7/26 8/15/10 166 0 00 1228 53 7/26-8/15/10 158 0.00 2734.35 0.00 4722.60 655730511102 635 0.00 93.24 0.00 93.24 REFUND 07 10 97 0 00 -10.24 0 00 10.24 655730511102 526 0.00 124 55 655730511102 437 0 00 312 02 08/15/10 628 0.00 73 19 011708131(14 24 0.00 78.00 07 10-0435 137 0.00 257.08 7000253035 300 0.00 15.00 7020770 77 0.00 215.00 7020921 72 0 00 432.00 211 378 0.00 1521 50 10-335 161 0.00 17.68 15673 653 0.00 151.25 437884 10 0.00 -1000.00 437883 8 0.00 2340.00 ARV -12865661 357 0.00 31.91 2-669460 345 0.00 76.05 2-668890 343 0.0D 58.80 2-670810 360 0.00 200.00 2-670760 362 0.00 150.00 354860 507 0.00 24.99 493534 490 0.00 103.39 493875 492 0 00 127.51 125779 103 0.00 267.50 127174 102 0.00 642.00 146019 613 0.00 905.00 209362 606 0.00 813.80 209261 605 0 00 166.32 209379 607 0.00 543.68 94533685 467 0 00 403.50 1631587 159 0 00 305.22 1682937 162 0.00 1307.00 1700698 160 0.00 644.88 1754149 270 0 00 213.00 211 474 0 00 2531 88 4218-4 435 0 00 99 15 4224-2 434 0 00 12.06 RUN DATE 08/26/2010 TIME 14:04:03 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PL•'NTAMA'IION INC DATE: 00/26/10 TIME: 14:03:53 FUND ACCOUNTING SELECTION CRITERIA: payablc.duc dale "09/07/2010" FUND - 502 WATER/SEWER FUND ORGANIZATION ACCOUNT TITLE- • 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970510 5023 970510 5023 970020 5023 970820 5023 970820 5023 970820 5023 970820 5023 970820 5023 970820 5023 970820 5023 970820 5023 970850 TOTAL WATER SYSTEMS 5025 920120 5025 920120 5025 920120 5025 920120 5025 920145 5025 920415 5025 920415 5025 920415 5025 930010 5025 930030 5025 930060 5025 960990 5025 970115 5025 970160 5025 970160 5025 970160 5025 970160 5025 970167 5025 970310 5025 970310 5025 970310 5025 970330 5025 970330 5025 970330 5025 970360 5025 970360 5025 970360 5025 970360 5025 970360 SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: PUMP/T PUMP/T PUMP/P PUMP/T PUMP/T PUMP/T PURCHASE OF METE PURCHASE OF METE ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY GASOLINE COMMUNICATION SE COMMUNICATION SE COMMUNICATION SE COMMUNICATION SE J.U.L.I.E. FEES SEWER LATERAL PR SEWER LATERAL PR SEWER LATERAL PR R & M EQUIPMENT R & M VEHICLES R & M SEWERS & L MISC CONTRACTUAL SUPPLIES: TOOLS AND TOOLS AND TOOLS AND TOOLS AND DEPT/0 HARDWA HARDWA HARDWA HARDWA SAFETY EQUIPMENT SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: EQUIP EQUIP EQUIP VEHICL VEHICL VEHICL SEWER/ SEWER/ SEWER/ SEWER/ SEWER/ 59843 59843 59843 59843 59843 83923 15574 15574 03973 03973 03973 03973 039/3 03973 108680 108680 108680 107795 05851 05851 101343 105656 09757 108733 108734 20036 09903 106836 06994 11700 06860 01250 09903 17132 21559 04338 05875 09988 09988 105649 107772 107772 02125 02498 03284 03284 04574 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST SHERWIN WILLIAMS SHERWIN WILLIAMS SHERWIN WILLIAMS SHERWIN WILLIAMS SHERWIN WILLIAMS ORANGE CRUSH BADGER METER INC BADGER METER INC COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON C C C C C C INTEGRYS ENERGY SERVI INTEORYS ENERGY SERVI INTEGRYS ENERGY SERVI AL WARREN OIL COMPANY SPRINT SPRINT CALL ONE AMERICAN MESSAGING JULIE, INC. MARSHA REINHARDT FIDEL ARANDA RICHARD SZAFLARSKI SEWER EQUIPMENT COMPA UNIVERSAL HYDRAULIC S GATWOOD CRANE SERVICE CONTINENTAL WEATHER S WIPECO INCORPORATED GRAINGER SEWER EQUIPMENT COMPA MENARDS SNAP ON INDUSTRIAL PROSAFETY ATLAS BOBCAT INC. CUES CUES LEE AUTO PARTS N APA OF DES PLAINE N APA OF DES PLAINE MEYER MATERIAL COMPAN O'LEARYS CONTRACTORS VOLLMAR INC VOLLMAR INC PRAIRIE MATERIAL SALE PAGE NUMBER: 22 ACCI'PAY1 ACCOUNTING PERIOD: 8/10 PURCHASE OR INVOICE RI:CNO SALES TAX AMOUNT 3712 7 4:36 0.00 382.29 2643 0 433 0.00 173 96 2644.8 432 0.00 54 40 4275-4 354 0.00 22 06 4580-7 318 0.00 9.48 372528 309 0.00 150 00 88710601 44 0.00 1137.25 87813801 74 0.00 1463.65 56467-61001 233 0.00 106.00 16021-49012 239 0.00 206.68 07620-50019 232 0.00 4.78 07180 79040 199 0.00 32.95 35261-70000 200 0.00 75.59 23821 41075 198 0.00 77.27 798699-1 265 0 00 13203.86 798699-9 244 0 00 160.21 798699-6 755 0 00 4296.52 609116 35 0 00 1740.98 0 00 37273.74 655730511102 321 0.00 -3.95 655730511102 336 0 00 335.57 08/15/10 627 0.00 190.17 U1170813KH 23 0 00 24.00 07-10-0435 136 0 00 257.08 SLP10-042 466 0 00 100.00 SLP10-041 586 0 00 1162.50 SLP10-040 375 0.00 82.50 106739 324 0 00 238.78 29115 617 0.00 460.00 328099 569 0.00 1050.00 10918 7 0.00 150.00 15673 652 0 00 151.25 9314626624 278 0.00 106.56 106738 325 0.00 157.34 37700 115 0.00 29.76 ARV -12926720 355 0.00 27.60 2-670810 352 0.00 200.00 B97448 83 0 00 41.14 330171 61 0 00 1783.19 330340 290 0.00 324.73 490192 142 0.00 4.39 353541 407 0 00 15.88 354447 498 0.00 6.79 889878 104 0.00 119.40 1-377497-01 306 0.00 1402.00 145759 615 0.00 147 00 145955 6.4 0 00 544 00 94532788 468 0.00 290 00 RUN DATE 08/26/2010 TIME 14:04:04 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 08/26/10 TIME. 14:01:53 SELECTION CRITERIA: payable.due dale "09/07/2010" FUND 502 WATER/SEWER FUND ORGANIZATION ACCOUNT TITLE 5025 970360 5025 970360 5025 970IG0 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970820 5025 970850 TOTAL SEWER SYSTEMS 5030 920110 5030 920130 5030 920110 TOTAL CTP - WATER/SEWER TOTAL FUND SUPPLIES: SEWER/ SUPPLIES: SEWER/ SUPPLIES: SEWER/ ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY GASOLINE PROFESSIONAL SER PROFESSIONAL SER PROFESSIONAL SER 05612 300961 100961 03973 03973 03973 03973 03973 03973 03973 03973 03973 03973 108680 108680 107795 101315 103693 103693 CITY OF DES PI.AINES CASA REQUIREMENTS HILL I.I ST VENDOR - STANDARD EQUI PMENT CO NEENAH FOUNDRY COMPAN NEENAH FOUNDRY COMPAN COMMONWEALTH COMMONWEALTH I COMMONWEALTH COMMONWEALTH COMMONWEALTH COMMONWEALTH COMMONWEALTH COMMONWEALTH COMMONWEALTH COMMONWEALTH EDISON C EDISON C EDISON C EDISON C EDISON C EDISON C EDISON C EDISON C EDISON C EDISON C INTEGRYS ENERGY SERVI INTEGRYS ENERGY SERVI AL WARREN OIL COMPANY CHRISTOPHER B BURKE E SMITH ENGINEERING CON SMITH ENGINEERING CON PAGE NUMBER: 23 ACCTPAY1 ACCOUNTING PERIOD: 8/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT C57799 429 0.00 200 88 17200 494 0.00 1978.00 16989 503 0 00 1978 00 49950-25051 201 0.00 24.64 20381 28006 196 0.00 39.58 34611-36053 194 0 00 367.03 63310 89024 193 0.00 447.59 05751-34020 234 0.00 166 48 58140-97012 240 0.00 89.43 50600-90016 235 0.00 227.82 21480-94D73 236 D 00 32 52 06401-44010 237 0 00 20.31 35260-09006 238 0.00 90 82 798699-5 256 0.00 1130.13 798699-4 547 0.00 582.12 609116 33 0.00 1218.69 0.00 17791.72 95388 293 0.00 207.00 68904 377 0 00 1692.75 68787 439 0.00 616.79 0.00 2516.54 0.00 62387.60 RUN DATE 08/26/2010 TIME 14:04.04 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD r'1'N'PAMA'I'ION INC FUND ACCOUNTING DATE 08/26/10 TIME: 14:03:53 SELECTION CRITERIA: payable.due dale "09/07/2010" FUND 503 CITY OWNED PARKING FUND ORGANIZATION ACCOUNT - TITLE 5013 5013 5013 5013 5013 5013 5013 5013 5013 5013 5013 5013 5013 5013 5013 5013 920120 930010 930050 930050 930050 970310 970350 970350 970350 970020 970820 970820 970820 970820 970820 980300 COMMUN[CATION SE R & M EQUIPMENT R & M PARKINO LO R & M PARKING LO R & M PARKING 1,O SUPPLIES: EQUIP SUPPLIES: PARKIN SUPPLIES: PARKIN SUPPLIES: PARKIN ELECTRICITY ELECTRI CITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY IMPROVEMENTS CITY OF DES PL.AINES CASH REQUIREMENTS B1L1. LIST PAGE NUMBER. 24 ACC'1'PAY1 ACCOUNTING PER1OD: 8/10 - - --- VENDOR- ---- -- PURCHASE OR INVOICE RECNO SALES TAX 101343 104586 10767B 107678 13394 100268 02436 02436 02436 03973 108680 108680 108680 108680 108680 108137 CALL, ONE TOTAL PARKING SOLUTIO COLLEY ELEVATOR COMPA COLLEY ELEVATOR COMPA ARC DISPOSAL -REPUBLIC THOMPSON RENTAL STATI NORTHWEST ELECTRICAL NORTHWEST ELECTRICAL NORTHWEST ELECTRICAL COMMONWEALTH EDISON C INTEGRYS ENERGY INTEGRYS ENERGY INTEGRYS ENERGY INTEGRYS ENERGY INTEGRYS ENERGY SERVI SERVI SERVI SERVI SERVI BARRECA BLACKTOP SEAL TOTAL CITY OWNED PARKING OPS 503 880100 MUNICIPAL PARKIN 108725 HOLLY R MOSS TOTAL CITY OWNED PARKING FUND TOTAL FUND AMOUNT 08/15/10 629 0.00 346.66 101095 480 0.00 259 00 98869 16 0.00 370 00 90816 49 0.00 190.55 551008062818 92 0.00 78.10 452101 476 0.00 59 31 992824 403 0.00 979.23 994799 511 0.00 379.84 995747 512 0.00 64.83 47223-88001 230 0.00 14.92 798699-0 250 0.00 2701 25 798699-10 248 0.00 171.76 798699-3 245 0.00 6008.76 798699-8 252 0.00 1219.96 798699-0 548 0 00 2611.65 903918 578 0.00 1300.00 0.00 16705 82 REFUND 08-10 118 0 00 22.00 0.00 22.00 0.00 16727.82 RUN DATE 08/26/2010 TIME 14:04:04 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 08/26/10 TIME: 14:03:53 SELECTION CRITERIA: payable.due dale "00/07/2010" FUND - 604 I•SCROW FUND ORGANIZATION ACCOUNT TITLE 604 604 604 604 604 604 604 604 604 604 TOTAL ESCROW FUND TOTAL FUND 410020 410040 410040 410040 410040 410050 410050 410050 410050 410075 ESCROW DEPOSITS REFUNDABLE BONDS REFUNDABLE BONDS REFUNDABLE BONDS REFUNDABLE BONDS POLICE ESCROW POLICE ESCROW POLICE ESCROW POLICE ESCROW IT IT I'1' IT HYDRANT DEPOSITS 05851 10302.8 104700 108712 108713 05274 05274 05274 05274 08777 CI'T'Y OF DES PLAINES CASH REQUIREMENTS BILL 1.15T - - VENDOR SPRINT O'HARE HONDA ST MARY'S CHURCH PHAT BAO TEMPLF SEAN HUANG ILLINOIS STATE POLICE ILLINOIS STATE POLICE ILLINOIS STATE POLICE ILLINOIS STATE POLICE BISHOP PLUMBING, INC. PACE NUMBER: 25 ACCTPAYI ACCOUNTING PERIOD: 8/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 655730511102 524 0.00 3.58 8/10 REF 514D 307 0.00 250.00 REF BOND 430 0.00 250.00 REFUND 8 10 448 0.00 5000.00 REFUND 07 10 163 0.00 1500.00 JULY 2010 539 0.00 513.75 JULY 2010 546 0.00 411 00 JULY 2010 540 0.00 34.25 JULY 2010 543 0.00 856.25 REFUND 07-10 87 0.00 1100.00 0.00 0.00 RUN DATE 08/26/2010 TIME 14:04.04 SUNGARD PENTAMATION INC - FUND ACCOUNTING 9918.83 9918.83 SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 08/26/10 TIME: .14:03:51 SELECTION CRITERIA: payable.due date "09/07/2010" FUND 701 RISK MANAGEMENT FUND ORGANIZATION ACCOUNT CITY OF DIS PLAINES CASA RF.QU 1 RF:Ml NTS BILL LIST PAGE NUMBER: 26 ACCTPAY1 ACCOUNTING PERIOD: 0/10 -TI11.F: VENDOR - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 701 890197 RF.BATES:WRKRS CO 107333 GALLAGHER BASSE7T SER REFUND 08-10 560 0.00 99.33 TOTAL RISK MANAGEMENT FUND 701F 701F 701F 701F 701F 701F 920115 920340 920350 920350 920350 920390 .;TAL RISK MANAGEMENT TOTAL FUND SUBSTANCE ABUSE INSURANCE PREMIU WORKMENS COMPENS WORKMENS COMPENS WORKMENS COMPENS SELF INSURED LOS 106122 06219 107970 107970 107970 08004 ALEXIAN BROTHERS CORP STATE TREASURER COVENTRY FIRST SCRIPT COVENTRY FIRST SCRIPT COVENTRY FIRST SCRIPT DAVE & JIM'S AUTO BOD 374138 582 1/1 6/30/10 370 FSPBM1028380 85 FSPBM1028381 79 FSPBM1035981 71 13063 624 O 00 99.33 0.00 75.00 O 00 181.75 0.00 153.38 0.00 375.72 0.00 391.05 0.00 1003.80 0.00 O 00 RUN DATE 08/26/2010 TIME 14:04:04 SUNGARD PENTAMATION INC - FUND ACCOUNTING 2180.70 2280 03 SUNGARD PENTAMATION INC DATE: 08/.'6/10 TIME: 14:03:'),I FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 27 ACCTPAYI ACCOUNTING PERIOD 0/10 SELECTION CRITERIA: payable.due dale "09/07/2.010" FUND 70:' EQU.IPMEN'P REPLACEMENT ORGANIZATION ACCOUNT TITLE ---- VENDOR PURCHASE OR INVOICE RECNO SALES 'PAX AMOUNT 702F 980400 EQUIPMENT 101957 LINDCO EQUIPMENT SALE 20100898-E 154 0.00 9880.00 TOTAL EQUIPMENT REPLACEMENT 0.00 9080.00 TOTAL FUND 0 00 9880.00 RUN DATE 08/26/2010 TIME 14.04:04 SUNOARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE. 08/26/10 TIME: 19:03:53 SELECTION CRITERIA: payeble.duc date "09/07/7010" FUND - 705 HEALTH BENEFITS FUND ORGANI7.ATION ACCOUNT TITLE CITY OF DES PLA I NES CASH REQUIREMENTS BILL LIST VENDOR 705F 930'101 PPO PICOGRAM 108724 JASON ROSZKOWIAK TOTAL IIEAL'i'II BENEFI'T'S TOTAL FUND TOTAL REPORT PAGE NUMBER: 28 ACCTI'AY1 ACCOUNTING PERIOD. 8/10 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 6/09 7/10 463 0.00 1030.22 0.00 1030.22 0.00 1030.22 0.00 1387713.89 RUN DATE 08/26/2010 TIME 19.09:09 SUNGARD PENTAMATION INC - FUND ACCOUNTING ;UNGARD PENTAMA'I'1ON INC )ATE: 08/26/10 (IME: 12:24:14 FUND ACCOUNTING CITY OF DES PLAINES CHECK REGISTER DISBURSEMENT FUND 4anual Checks - Various Funds & Accounts ASH ACCT CIIECK NO 102005 402288 102005 402288 TOTAL CHECK 102005 102005 402289 402290 102005 402291 102005 402291 TOTAL CHECK 102005 102005 102005 402292 402306 402307 102005 402498 102005 402498 102005 402498 102005 402498 TOTAL CHECK 1 SSM: 1)'1' 08/06/10 05442 08/06/10 05442 08/06/10 02955 08/06/10 02955 --- VENDOR DES PI.AINES HONDA DES PI.AINES HONDA ORGANIZATION DESCRIPTION 1211 VINII111FTE200954021661 1211 VINU1HFTE280054021537 ILLINOIS SECRETARY OF ST 2453 ILLINOIS SECRETARY OF ST 2453 08/06/10 108207 P N C EQUIPMENT FINANCE 703F 08/06/10 108207 P N C EQUIPMENT FINANCE 703F 08/06/10 105062 08/13/10 108720 08/13/10 108720 08/20/10 101888 08/20/10 101888 08/20/10 101888 08/20/10 101888 U S BANK 703F UTILITIES TELECOM COUNCI 5023 UTILITIES TELECOM COUNCI 5023 A T & T A T & T A T & T A T & T 102005 402499 08/20/10 107692 A T & T MOBILITY 102005 402500 08/20/10 102970 COMCAST CABLE 102005 402501 08/20/10 108686 MAILFINANCE TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT RUN DATE 08/26/10 TIME 12:24:14 206E 0657 1214 206F VIN112FAFP71W9I,X151761 VINH2GIWF55KX19328039 CUSTU 1157631 7-20-10 LU 124827000 7-23-10 CO 5000130210000 AUG BADGER METER FCC I.IC B METER FCC WAIVER 08-07 TO 09 06-10 08-04 TO 09-03-10 07-28 TO 08 27 10 07-07 TO 08 06-10 0632 INV839230867X08112010 0632 ACCT 8771100710151141 0657 LU08041015 SEPT -OCT Page 29 SALES TAX 0.00 O 00 0.00 0.00 0.00 0.00 0.00 O 00 O 00 0.00 0.00 O 00 O 00 O 00 0.00 O 00 0.00 O 00 0.00 0.00 0.00 0.00 SUNGARD PENTAMATION INC FUND ACCOUNTING AMOUNT 400.00 400.00 800.00 99.00 99.00 540.00 1897.00 2437.0D 349 00 200 00 100.00 410.89 4787 14 62 62 40.51 5301 16 20 06 99.28 370.92 98/5 42 9875.42 9875 42 SUNGARD PEN'I'AMAT1ON 1NC I'UND ACCOUNTING DATE: 08/26/10 TIME: 12:25:01 CITY OF DES PLAINES CHECK REGISTER - DISBURSEMENT FUND Auto Debits - Various Funds & Accounts CASH ACCT CHECK NO ISSUE DT -- -- - VENDOR--- ORGANIZATION Page 30 DESCRIPTION-- SALES TAX AMOUNT 102008 AD100080 08/27/10 03325 CITY OF CHICAGO 5023 ACCOUNT 430868 0.00 102008 AD100080 08/27/10 03325 CITY OF CHICAGO 5023 ACCOUNT 430869 0.00 102008 AD100080 08/27/10 03325 CITY OF CHICAGO 5023 ACCOUNT 430870 0 00 102008 AD100080 08/27/10 03325 CITY OF CHICAGO 5023 ACCOUNT 430867 0 00 TOTAL CHECK 0 00 113190.00 108990 00 108900 00 112410 00 443490 00 102008 AD100081 DB/19/10 107204 BANK OF AMERICA 0631 STAPLES DIRECT 0 00 3.99 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0631 STAPLES DIRECT 0.00 54.06 102008 AD100081 08/19/10 107204 BANK OF AMERICA 414F CONSERVATION DESIGN 0.00 20 OD 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0639 POSITIVE PROMOTIONS 0.00 155.75 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0639 STAYWELL - KRAMES 0.00 133 84 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0639 METRA TBI PURCHASE QPS 0.00 32.30 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0620 CHICAGO PARKING METERS 0 00 5.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0632 VOICE NATION 0 00 9.95 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0631 STAPLES DIRECT 0.00 47.27 102008 AD100083 08/19/10 107204 BANK OF AMERICA 0632 AMAZON.COM 0.00 100.77 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1820 PRO -SAFETY INC 0.00 300.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0632 BUY.COM 0 00 6.57 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0632 BUY.COM 0.00 20.50 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0632 BUY.COM 0.00 23.99 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0635 ALPINE CAMERA COMPANY 0.00 80.70 102008 AD100081 08/19/10 107204 BANK OF AMERICA 2310 WWW.ELITEDEALS.COM 0.00 919.80 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0632 ADVANCED LAMPS QPS 0 00 178.95 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0632 FLUXLIGHT 0 00 148 00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0637 PUBLIC RISK MGMT ASSOC 0.00 350.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0637 APA - JOBS ONLINE 0.00 250 00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1214 GREATMATS COM 0 00 10 00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 DRUGSTORE.COM 0.00 49.98 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 ACE RENT A CAR 0 00 141.05 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 ACE RENT A CAR 0 00 141.05 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F CALL ONE INC 0.00 889.89 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 BP SHOP 0.00 29.75 102008 AD100081 08/19/1D 107204 BANK OF AMERICA 206F FECHHEIMER BROS CO 0.00 122 90 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1214 a 4N6XPRT SYSTEMS 0 00 745.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F HILTON HOTEL AMERICAS 0.00 180 18 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F SQUARE DEAL SHOES 0 00 99 99 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F SEMAPHORE CORP 0.00 844.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1223 NFPA NATL FIRE PROTECT 0 00 150.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1212 INT LAW ENF TRAINING 0.00 50.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1212 CABLE TIES UNLIMITED 0.00 40.55 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F REBEL'S TROPHIES 0 00 5.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0634 LAW BULLETIN/INDEX PUB 0 00 67.59 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1214 WINDY CITY NOVELTIES 0.00 361.07 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0651 GOVT FIN OFFCR ASSOC 0.00 580.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 BP SHOP 0.00 30.06 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 BP SHOP 0.00 47 40 102008 AD10008' 08/19/10 :07204 BANK OF AMERICA 604 TA B035 EFFINGHAM 0.00 52.75 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 TA B035 EFFINGHAM 0 00 30 23 RUN DATE 08/26/10 TIME 12:25:01 SUNGARD PENTAMATION INC - FUND ACCOUNTING IUGARD PENTAMA1'1ON INC FUND ACCOUNTING )ATE: 08/26/.10 .'IME: 12:25:07 CITY OF DES PLAINES CHECK REGISTER DISBURSEMENT FUND Auto Debits - Various Funds & Accounts ASH ACCT CHECK NO ISSUE 1)3 VENDOR ORGANIZATION Page 31 DESCRIPTION SALES TAX AMOUNT 102008 ADI00081 08/19/10 107204 BANK OF AMERICA 604 TA IIO3S EFFINCIIAM 0 00 30 84 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 BP 610 SPRING ST 0.00 48.43 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 BP 610 SPRING ST 0.00 74.20 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 WT S MARKET 2 0.00 26.68 102008 AD100081 OB/19/10 107204 BANK OF AMERICA 604 WT S MARKET 2 0.00 41.75 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 WT S MARKET 2 0.00 26.44 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 BP 610 SPRING ST 0.00 32.02 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 WHITESTOWN TRVL 0.00 44.34 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 WHITESTOWN TRVL 0.00 45.85 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 WHITESTOWN TRVL 0.00 66.15 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 ACE RENT A CAR 0.00 50.06 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 ACE RENT A CAR 0.00 50.06 102008 AD100081 OB/19/10 107204 BANK OF AMERICA 604 MARRIOTT ATLANTA 0.00 1173.75 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1222 VICENCIA & BUCKLEY 0.00 992.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 604 GIANNT'S CAFE 0.00 40.24 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1221 INTL ASSOCIATION 0.00 204.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1221 INTL ASSOCIATION 0.00 204.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1222 EVT CERTIFICATION COMM 0.00 100.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1222 INTL ASSOCIATION 0.00 350.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1222 INTL ASSOCIATION 0.00 450.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 1222 INTL ASSOCIATION 0.00 450.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 0635 KMART 0.00 24.28 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F PROF PRIDE INC 0.00 490.17 102008 AD100001 08/19/10 107204 BANK OF AMERICA 206P STEPHENS PUBL CO 0.00 233.30 102008 AD100081 08/19/10 107204 BANK OF AMERICA206F APCO-INTERNATIONAL 0.00 309.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F RCM HEADSETS 0.00 79.98 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F THE TELECOM SPOT 0.00 88.00 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F KMART.COM 0.00 40.41 102008 AD100081 08/19/10 107204 BANK OF AMERICA 206F CONTINENTAL 0.00 323.90 TOTAL CHECK 0.00 13599 73 TOTAL CASH ACCOUNT 0.00 457089.73 TOTAL FUND 0.00 457089.73 TOTAL REPORT 0.00 457089 73 RUN DATE 08/26/10 TIME 12.25:01 SUNGARD PENTAMATION INC - FUND ACCOUNTING for Warrant Register September 7, 2010 Page 32 Amount Transfer Date Automated Accounts Payable $1,387,713.84 Manual Checks $9,875.42 ** Payroll Activity: Payroll $1,230,901.66 08-27-10 RHS Payments - Electronic Transfer $0.00 Electronic Transfer Activity: Bank of America Credit Card $13,599.73 08-16-10 Chicago Water Bill ACH $443,490.00 08-27-10 Postage Meter Direct Debits $5,911.61 * 08-26-10 First Merit Bank Fees $953.14 08-16-10 IMRF Payments $0.00 MICA Payment $0.00 Property Taxes $0.00 Short Term Loan Payoff $0.00 Debt Service Payments $0.00 Employee Medical/Dental Trust $24,783.53 * 8-25 10 • Multiple transfers processed on or before date shown " See attached report Total Cash Disbursements: $3,117,228.93 ADOPTED BY THE CITY COUNCIL OF DES PLAINES THIS SEVENTH DAY OF SEPTEMBER 2010 AYES NAYS ABSENT Gloria J Ludwig - City Clerk Martin J. Moylan - Mayor Committee of the Whole Item #2a City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: August 30, 2010 To: Jason Slowinski, Actin From: Jennifer Ganser, Eco 7 Manager evelopment Coordinator Subj: Downtown Business Assistance Program Issue: An incentive program has been proposed to help reduce downtown storefront vacancies in TIF #1. The proposed program was reviewed by the Economic Development Commission (EDC) and the Community Development Committee. Analysis: An incentive program has been proposed to help reduce downtown storefront vacancies in TIF #1. This program is designed to help Des Plaines be competitive with other suburbs that offer similar programs. It is hoped that through this program, new businesses will open in the downtown creating a synergy and serving as a catalyst to future business development. Incentives may be a vital part to filling the vacant storefronts. This item was first discussed at the June 2nd Community Development Committee meeting. The Committee embraced the notion of creating an incentive program for retail businesses in the downtown corridor. The proposed program provided for a $5,000 rebate to new retail businesses that locate to a vacant downtown location within TIF #1. The program also proposed that the incentive be "paid back" through the sales tax dollars that the business generates. The incentive could be applied to any number of costs, including marketing, advertising, rent, etc. At that time, the Committee sent the program back to Staff to research whether soft costs would constitute eligible expenses with TIF #1. Staffs research determined that soft costs are ineligible TIF expenditures. The EDC also reviewed the program at its June 9th meeting and on July 14th, recommended a revised program for consideration by the Council. Most notably, the EDC recommended a 50% rebate amount, that the program apply to hard costs only, and that an additional $5,000 be allocated for marketing the program. The attached Staff report provides additional detail regarding the proposals discussed at the EDC and the initial Committee meeting. With the EDC's recommended modifications in hand, the Community Development Committee met again on August 26th to reach consensus on which provisions would be recommended to the full City Council for consideration. Ideas from both prior meetings were used to finalize the program. The new Downtown Business Assistance Program includes the following provisions: • The program includes an initial budget of $50,000 with an additional $5,000 budgeted to be used for marketing purposes. Staff was directed to present a draft marketing plan upon recommendation to the full Council, a copy of which is attached for your review. • The incentive amount for which a new retail business qualifies is a maximum of $5,000. • In order to qualify for the incentive, a new retail business must sign a minimum one year lease, proof of which must be shown at the time of application for the program. • The incentive can be applied toward hard costs only, e.g. interior build out, signage, etc. • Applicants arc required to be a business that generates sales tax, including those businesses that generate food and beverage tax. • New sales tax dollars that are generated will be returned to TIF 1 until the grant is paid back. After full repayment, the sales tax would be returned to the General Fund. The Community Development Committee unanimously recommended the provisions above at its August 26th meeting. Attached are draft program guidelines incorporating the recommended proposal as well as a draft Resolution that the City Council would need to formally adopt in order to establish the program. Recommendation: It is recommended that the Downtown Business Assistance Program be adopted as recommended by the Community Development Committee. Staff recommends that Resolution R-119-10 be adopted to formally establish the program. Attachments: Staff Report dated August 24, 2010 Downtown Business Assistance Program Guidelines Resolution Draft Marketing Plan City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391 5306 Fax: 847-827-2196 MEMORANDUM Date: August 24, 2010 To: Jason Slowinski, Acting City Manager Michael Conlan, Director of Community & Economic Development From: Jennifer Ganser, Economic Development Coordinator Subj: Downtown Business Assistance Program Issue: The Economic Development Commission (EDC) was asked to advise the City Council on a proposed program designed to encourage private investment and reduction of vacant storefronts in downtown/TIF #1 through an incentive based program. The Community Development Committee should review the proposed program guidelines and formally recommend a program for adoption by the City Council. Analysis: An incentive program has been proposed to help reduce downtown storefront vacancies in TIF #1. This program is designed to help Des Plaines be competitive with other suburbs that offer similar programs. It is hoped that through this program, new businesses will open in the downtown creating a synergy and serving as a catalyst to future business development. Incentives may be a vital part to filling the vacant storefronts. This item was first discussed at the June 2"d Community Development Committee meeting. At the Committee meeting the proposed program was intended for retail businesses only who would then "pay back" the incentive received through new sales tax dollars for the City. It was suggested that $50,000 from TIF #1 be used to fund the program to give ten retail businesses a grant of $5,000 for up to one-third of eligible expenses. Under the initial proposed concept, the incentive could be utilized for soft costs, such as marketing, rent, moving expenses, etc.; costs that typically serve as a barrier to starting a new business. The program was discussed and determined to be a viable way to bring new businesses into downtown Des Plaines. The Committee asked Staff to review whether soft costs were considered an eligible expense for the utilization of TIF funds. Staff obtained a letter (a copy of which is attached) from Robert Rychlicki of Kane, McKenna & Associates, the City's TIF consultant, indicating that soft costs were not eligible expenses, unless associated with an eligible activity, such as land acquisition. Following the Community Development committee meeting of June 2"d, EDC also reviewed the program at its June meeting. The program was discussed at length during the EDC meeting on June 9th and_ at the end of the meeting, an ad hoccommittee was formed. to be led by Graham Hills, to review the mechanics of the proposed program and make a final recommendation to the EDC. EDC Commissioner Barry Collins suggested revisions to the administrative aspects of the program, and the committee, with Graham Hills, Wendy Gruen, and stall' in attendance, met to review the program specifics. A number of recommendations emerged from this review, including a recommendation that a separate $5,00( allocation he made, in addition to the $50,000 designated tor grants, for marketing the program to ensure that it receives the widest possible exposure. At its meeting on July 14'x►, the EDC formally recommended that the following modifications be niadc to the program guidelines: • that the program be expanded to include all storefronts, not just retailers • that the program budget be increased to $55,000 as ibllows: o $5,000 would be used for marketing and $50,000 would be grant money for new businesses; • that the rebate percentage be increased to 50%, as opposed to 33%; o the maximum grant remains the same at $5,000/business m that "clawbacks" like personal liability or mandating length of time on lease be removed; and • that this proposal to "pay back" the TIF fund from the General Fund be eliminated: o new sales tax dollars would go directly to the General Fund Attached are draft program guidelines incorporating the recommended changes from the EDC as well as a draft Resolution that the City Council would formally consider to adopt the program. Recommendation: Staff recommends that the Community Development Committee review and consider the program guidelines (including recommended amendments from the EDC) and formally recommend a program to the City Council for adoption. Attachments: Letter from Robert Rychlicki Draft Downtown Business Assistance Program Guidelines Draft Resolution Kane, McKenna and Associate's, In . eddd mEmO ;1,111.1:111tW.tt;t1141'::• rt •;44 'ollit• 16111, 1 sl.. •1•i•i `.'111q: 111.1.101. Ib•Inn• 4,11111 TO: N'lit;c Conlan FROM: 130b Rychlicla DATE: .lune 3, 201(1 Ri?.: TIP' Eligible Costs — Retail/Business Retention In response to your question regarding retail recruitment and TIF eligible costs by lar the most Common program utilized by municipalities that we have worked with (Skokie. :aurora. River Grove. Berwyn). includes facade ade and interior/exterior rehabilitation. TIF assistance cannot be utilized for new construction or related costs (professional. legal. etc.) Refer to Downtown Skokie brochure attached. Typically most of the programs strive to improve area appearance or be applied to building improvements in order to increase valuations or to maintain exis1iii valuations. One concern relating to the use of TIF for "soft costs" or working capital items is the basis Ibr the initial TIF eligibility. Although certain soft costs such as marketing, legal, engineering, and architect costs. are eligible per the TIF Act. it is our understanding that these costs must be linked to an eligible TIF cost (e.g.. legal costs are eligible only if part of 'fIF land acquisition or redevelopment agreement preparation. etc. — they arc not eligible otherwise or "stand alone"). If you need additional information please do not hesitate to call me. ,Klnnisr%2III13,Cumpnn► C'licnl FuldersII)cs I'Iaiti ACurrespuntlento •Ieniu to Conlon 06.03.1O.doc CITY OF DES PLAINES DOWNTOWN BUSINESS ASSISTANCE PROGRAM GUIDELINES — 2010 Introduction The City of Des Plaines encourages private investment and reduction of vacant storefronts in downtown/TIF #I through a program that offers financial incentives to attract business. The City's Economic Development Commission (EDC) administers a Downtown Business Assistance Program to attract businesses to vacant downtown Des Plaines properties. Under the Downtown Business Assistance Program, businesses are eligible to apply for a grant equal to one-half of the cost of such improvements up to $5,000, with certain limitations. These grants are provided to create a positive impact that new businesses, and in turn less vacant storefronts, can have on the overall appearance and image of Des Plaines. Types of Assistance/Eligible Improvements The Downtown Business Assistance Program supports new business expenses for businesses moving into vacant storefronts in TIF #1. Please refer to the attached map to determine if your business is located in downtown Des Plaines/T1F #1. Eligible improvements include, but are not limited to: • build out • physical improvements • signage For improvements to the facade of the building please see the City's Facade Rebate Program. All proposed improvements and rehabilitation work will be subject to design review by City staff and recommendation of approval to the City Council by the EDC, with major exterior projects required to go before the Architectural Review Commission. All improvements must conform to all City of Des Plaines zoning and building code requirements and ordinances. The City Council will provide final approval for all payments. Property owners or tenants have one year to complete the work detailed on the applicant's Downtown Business Assistance Program application. If the applicant cannot complete the work detailed on the application within one year, the applicant has the ability to request one extension from the EDC. Ineligible Improvements No application will be considered if any portion of the improvements are started, constructed, or completed before the EDC reviews and recommends approval of the application. The applicant can apply and receive applicable permits from the City's Building Division before the EDC recommends approval of the rebate. The following improvements or expenses are ineligible for rebates under the Downtown Business Assistance Program. • Improvements completed or expense incurred prior to notification of a recommendation of approval to the City Council by the EDC and notice to begin construction from the City • Roofs • Improvements related to new construction • Professional fees, except design fees • Applicable taxes Eligible Applicants New businesses to vacant storefronts in downtown Des Plaines/TIF # 1 are eligible to participate in the Downtown Business Assistance Program. Those businesses that are tenants of commercial buildings are eligible if the building owner's consent is provided in writing. Applicants must show proof of a signed, written lease agreement for a period of no less than one year at the time of application. Process 1. Pre -application Conference Prior to submitting a formal application, the prospective applicant should meet with the Community and Economic Development (CED) Department. The pre -application conference familiarizes the applicant with the Program and its procedures. An application form may be obtained at this time. To schedule an appointment, please call the CED Department at 847-391-5306. No conferences will be held without an appointment. 2. Development of Preliminary Design The applicant and CED Department should then meet to discuss the needs and ideas of all parties, design alternatives, and develop cost parameters. Following this meeting, a cost estimate should be prepared by the applicant. 3. Application Process Applications should be completed and submitted to the CED Department. If more applications are received than current funding levels can accommodate, the CED Department will prioritize them on the basis of the date of receipt of the completed application. 4. Recommendation of Approval of Project Following review of the preliminary design two additional recommendations and approvals need to be obtained. First, the EDC must recommend approval of the rebate for the project. Once the cost parameters and scope of work for the project have been established, the applicant must receive all applicable permits from the City. A building permit is required for any improvements covered by the City's Building Code. Please refer to the Building Codc for directions. If the EDC's recommendation is to proceed, the applicant should secure the services of the appropriate contractors needed to complete the rehabilitation work. All contractors must be properly registered, licensed, and bonded as required by law. The contractors selected must secure all required building and construction related permits from the City and will be expected to complete the rehabilitation project in accordance with the approved plans, all applicable codes and ordinances, and standard building practices. 5. Begin Work A "Letter of Approval and Notice to Proceed" will be sent to the applicant by the CED Department, including an estimate of the total grant amount the applicant is eligible to receive. Assuming the City has issued all necessary permits, work may begin. If the applicant cannot complete the work detailed on the application within one year, the applicant has the ability to request one extension from the EDC. Prior to, or during construction, any on-the-job changes to design notes must be reviewed and approved by the CED Department and if involving permit related work, by the Building Division as well. 6. Completion of the Job Upon completion of the project, the work is to be approved by an inspector in the Building Division of the CED Department for compliance with the original design drawing and design notes, including initialed changes, City building codes, zoning ordinances, and sign ordinances. Only that work for which the permit was issued will be inspected. 7. Payment of the Grant Checks will be authorized for reimbursement by the CED Department within 10 working days after the rehabilitation work has been inspected and certified as to its completion and compliance, after the applicant has completed an IRS W-9 form, and after City Council approval via the warrant register at a Council meeting. �vtrcUn�.41Y,.., IJ - `''' HARDING_AV ^_ J 1 11 -21 _ �NASHINGT9_N SI_q tu w �i I _BROWN ST. ._0 R____ _ ._.1 -pEgRY_ST___I ' =__ _ _� PERRY 8 1 The City of Des Plaines TIF District 1 + i 1 1 1 1 1 �A ' '1 I R � _•_____ W j '��' ./ '---131--ROYYN'STJ r z L� ' \74 m\ -J T N A 14, /-As/ -- -- NLAND AVS--��- ------ F_—.------ -1�1 / /--; [ City of Des Plaines ,a -'''.-,1;;!:- 7 Cook Como). Misch ---i-HoAKvv0-0-0_AVET:jI° . [ U11iiIN11T AVE -moiconsortium -- - - ---- -- 0 250 500 1,000 Feet —` CITY OF DES PLAINES RESOLUTION R - 119 - 10 A RESOLUTION ADOPTING THE DOWNTOWN BUSINESS ASSISTANCE PROGRAM GUIDELINES FOR THE DOWNTOWN BUSINESS ASSISTANCE PROGRAM. WHEREAS, the City wishes to adopt guidelines for a Downtown Business Assistance Program, which would encourage private investment and reduce vacant storefronts in the downtown/TIF #1 area through an incentive based program; and WHEREAS, the proposed guidelines set forth the types of assistance available and the types of improvements that would be eligible in the program, and WHEREAS, it is in the best interest of the City to adopt the Downtown Business Assistance Program Guidelines for the Downtown Business Assistance Program; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby adopts the Downtown Business Assistance Program Guidelines for the Downtown Business Assistance Program, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT 1 MAYOR ATTEST: CITY CLERK Approved as to form: &id Rh/14.Q, David R. Wiltse, City Attorney Legal\Res\2010\Adopt Downtown Business Assistance Program Guidelines 2 DRAFT Marketing Ideas: Des Plaines Business Assistance Program Signs in vacant storefront windows for Metropolitan Square, Library Plaza, etc • Mount Prospect does this to advertise their facade and interior build out program. The Village designed the sign and then it was made by a sign company for approximately $110 per poster. Direct Mail • A four color postcard would cost approximately $850 for design fees from Visual Edge*. • Printing costs would be additional. • Email or mail a postcard to the real estate brokers in TIF 1 alerting them to the Facade and Retail Programs. The brokers usually speak to a potential tenant first. It would be great if they could act as ambassadors for these programs which in turn would help them lease out the space & get the prospective tenant monetary assistance. • Call brokers later to keep the program top of mind — minimal cost and staff time • A postcard could also be mailed to all the addresses of vacant properties for the building owner. • This postcard could be left at the Building Department counter, first floor of City Hall, or the Chamber offices for people to take. Brochure • A four color brochure would cost approximately $850 for design fees from Visual Edge. • Printing costs would be additional. • In addition to or instead of the postcard we could design a brochure to mail out and display. Advertising • Costs can vary depending on size and frequency. • Most newspapers will do the ad design or Visual Edge would charge approximately $100. • Daily Herald: local but also reaches the surrounding suburbs. 1. AdMax program: quarter page ad, in black and white, running daily for 1 week (three times in the main section, four times in the neighbor section) would be approximately $2,900. 2. MiniMax program: quarter page ad, in black and white, running four times (one time in the main section, three times in the neighbor section) would be approximately $1,755. 3. An advertisement can also be run on the Des Plaines Community Page (http://www.dailyherald.com/news/community/des_plaines/). On the Community Page our ad would not rotate with other ads. This has a cost of approximately $300/4 weeks, plus design costs. The ad could link to the City's webpage. • Crain's: also local but with a larger reach. 1. The costs are higher at Crain's. A quarter page ad, in black and white, running one time would be approximately $5,000. No cost options Newspaper articles • When the program is implemented we can work with local newspapers to run a story. Cable channel • Have a slide or two with basic information on the Fagade Program and Retail Program. Website • Currently the City's website does have a page for the Facade Program and we do receive phone calls from people who went to the website and had additional questions on the program. Des Plaines could add a page for the Retail Program as well. Chamber of Commerce & Industry • Partner with them to help us market the program • Perhaps the Chamber can include information on their website, newsletters, and mail a brochure with their regular mailings. *Visual Edge is a marketing and design firm the City has used in the past. DES PLAINES ILLINOIS Committee of the Whole Item #2b City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: August 11, 2010 To: Jason Slowinksi, Acting City ager Michael Conlan, Director of Com unity and Economic Development From: Scott Mangum, Senior Planner, Community and Economic Development J14 Department t Subj: Consideration of Variance Requests, 1585 Whitcomb Avenue (Case #10-028- V) cc: Petitioner Zoning File Issue: The petitioner is requesting variations to Sections 7.2-4D and 8.1-3 of the 1998 City of Des Plaines Zoning Ordinance, as amended: to legalize the construction of a deck and pergola with a front setback of 18', instead of not less than 25', in front of the front building line of the house, instead of behind in the R-1 Zoning District. Analysis: Address: Existing Zoning: Petitioner: Owner(s): 1585 Whitcomb Avenue R-1, Single Family Residential District Nermin Audic, 1585 Whitcomb Avenue, Des Plaines, Illinois Nermin Audic, 1585 Whitcomb Avenue, Des Plaines, Illinois In reviewing this variation request, staff has considered the following information: The approximately 61' by 137' (approximately 8,375 square foot) lot at 1585 Whitcomb Avenue is legal nonconforming with regards to lot width (65' lot width would be required of a corner lot in a new subdivision), but exceeds the minimum lot size of 8,125 square -feet. A one and one half -story, single-family residence with driveway, and attached two -car garage currently exist on site. Because the property is located at the comer of Whitcomb Avenue and White Street a 25' setback is required on both frontages. Page 2 of 3 The property lacks a sufficient rear -yard, as the distance from the back of the house to the rear lot line is approximately 4 and a half feet. However, due to the location of the house, there are large corner front -yards that the petitioner would like to use for outdoor recreation. While the zoning code requires accessory structures to be located behind the primary structure, without permits the applicant has constructed a low 12' by 14' deck in front of the primary structure. The applicant states that the pergola, in the same location as the deck, has been present prior to his ownership of the property, but no building permit records were found. An existing chain link fence and shrubs are located around the north and east property lines and provide screening of the yard from the street. After being cited by code enforcement for constructing the accessory structures without permits, the petitioner has applied for variations to legalize the construction. Two variations are requested: to allow accessory structures, the deck and pergola, with an 18' front yard setback, instead of not less than 25'; and to allow accessory structures, both the pergola and deck, in front of the building line of the primary structure instead of behind. Recommendations: Staff recommends approval of the above -requested accessory structure location variations and approval of the above -requested front -yard setback variations based on review of the information presented by the applicant and the standards and conditions imposed by Section 3.6-8 (Findings of Fact for Variations) as outlined by the City of Des Plaines Zoning Ordinance. Staff believes that the location of the house, with a limited rear -yard area, is unique with respect to other properties in the area and is therefore supporting the variation requests for the location of accessory structures in front of the primary structure, and for the front yard setback variation of 18', instead of not less than 25'. At its August 10, 2010 meeting, the Zoning Board of Appeals made a motion to recommend granting approval for the Major Variation to allow an accessory structure in front of the front building line of the house and to approve the front -yard setback variation. The motion failed with two members voting to recommend approval and three voting against the motion (2-3). A second motion was not made, as it would lack the required four votes. Under Section 3.6-7 of the Zoning Ordinance (Major Variations) the City Council has the authority to approve, approve subject to conditions, or deny the above-mentioned major variance location of accessory structures in the R-1 zoning district. Staff requests that this item be placed on the Committee of the Whole agenda at the September 7, 2010 City Council meeting. Attachments: Attachment 1: Petitioner's Variance Application Attachment 2: Location Map Page 3 of 3 Attachment 3: Site and Context Photos Attachment 4: Deck and Pergola plans submitted by Nermin Audic on April 19, 2010 Attachment 5: Draft Minutes of the August 10, 2010 Zoning Board of Appeals Hearing Attachment 6: Letter from Zoning Board of Appeals to the Mayor Exhibits: Ordinance authorizing Major Variation for accessory structures at 1585 Whitcomb Avenue. W/ Exhibit A: Plat of Survey prepared by Professionals Associated Survey, Inc., and dated October 4, 2004. ZONING VARIATION APPLICATION DO NOT WRITE IN THIS AREA �—FOR OFFICE USE ONLY CASF, NUMBER: 10 - oZ g-/ DATE FILED S -17-)O Minor Standard ❑ Major Sign ❑ License Agreement ❑ License Agreement for: Lawn Sprinkler ❑ Mailbox 11 Special Paving ❑ Fee Paid/Receipt Number: (,Q,LU Amount: r)a vv Date: 5-1.7-I 0 Legal Notice Publication Date: , published in the: Journal Topics Scheduled hearing date: 6 Q9 IO at 7:30 P.M. in Room 102, City Hall Action by Zoning Administrator/Zoning Board of Appeals/City Council: A Variation to Section(s) of the City of Des Plaines Zoning Ordinance (adopted 1998), is requested in conformity with the powers vested in the Zoning Administrator/Zoning Board of Appeals/City Council, to pennit the Variation on the property legally_described as: (Se legal desci iption on Plat of Survey supplied by applicant) and commonly known as _J 531Ad:Am(, es Plaines, Cook County, Illinois. (subject property address) Variation being requested: fatjf, Ch LJ'C. A/1,C le Ex tsr i i q Ee-G oc_b Applicant(s) Name: ,veRNr,✓ Av%IC Signature Ci "----- Telephone: eii7 751 (3 t d' Fax: Mailing Address: /5$ 6 burl f Tce),t3 At/ i s' PLR /i0 c=1 rC Eo r» Property Owners) Name: f F '1 /N M/ b /C Signature Telephone: g t7 V .S 7 . 3 by Fax: Mailing Address: iS Sz W a/ T ccr/ij frt/ j)ej P1.4 ov �S Is the Contact Person the. Applicant []'or Owner[' Attachment Address of Property: /58.5 bo yc r,i 1 i3 Des Plaines, IL. 60016 Property Tax Number: 9 - its - 4 o i - O06 000, (Prom tax bill or township assessor's office) Applicant's interest in the property: E sole owner [] lessee ❑ contract purchaser ❑ other (explain):____._ ` Present Zoning Classification of Property: - I Current Use of Property: ^ -� Proposed Use of Property: TRUST INFORMATIO, Name(s) of Trust Beneficiary (ies)* Address (es) of Trust Beneficiary (ies)* * All applications involving property held by a land trust must be signed by the trust officer of the institution holding the trust as the owner of the property. Additionally, the trust beneficiary and his/her current address must be disclosed on this form. The application must also be accompanied by the following: A certified copy of the trust agreement. A letter from the trustee certifying that the beneficiary as shown on this application is correct and disclosing any beneficiary changes or lack thereof during the 12 months preceding the filing of this application. IF YOU ARE FILING A LICENSE AGREEMENT, PLEASE PROCEED TO PAGE 6- -4- REASONS FOR VARIATION REQUEST Before answering the following questions, read the Notice to Applicants below. Notice to Applicants A Variation is a zoning adjustment, which pennits changes of certain zoning requirements where individual propertics are unduly burdened by the strict application of the zoning standards. The power to vary is restricted and the degree of variation is limited to the minimum change necessary to overcome hardship of the property. A Variation recognizes that the same zoning district requirements do not affect alt properties equally; the intention of it is to allow changes to properties where the re is a hardship to enjoy equal opportunities with similarly zoned properties. You must prove in making your case that special circumstances or unusual conditions affect your property. These must result in uncommon hardship and unequal treatment under the strict application of the Zoning Ordinance. Where hardship conditions extend to other properties, a variation cannot be granted. You must prove that the combination of thc Zoning Ordinance and the uncommon conditions of your property prevents you from making any reasonable use of your land as permitted under the current zoning district. No variation may be granted which would adversely affect surrounding property or the general neighborhood. All variations must be in harmony with the intent and purpose of the Zoning Ordinance. In order for the Zoning Administrator, staff and Zoning Board of Appeals to under-tand your reasons for requesting a variation(s) please answer the following questions completely. 1 What would you describe as the hardship(s) that prevent you from being able to carry out the strict letter of the provisions of the Zoning Ordinance? (Explain in Detail) wiQS -r 14c otiJLy pzper u,4FRE /r WAS Po.steL 36R,'c b r,/t L 7 /N 7 6 - Rev PT /a y4 BI�G.tG r -12-sive. (. c - 7/ie— if Cit C ;2. E, -/s Toy II CDr re 041 • • Y 'T6-RZ e4/nL 3 ?E- i2CyoCA W hg TlfCR_E 2 How do the site conditions prevent the reasonable use of your land under the terms of the Zoning Ordinance? (Explain in Detail) ir v D : c' 8E A f ISM Pc D w': N N7AT6-1. FALL vUHFrote i 14 -Alt Tv tEHov( !3cCAt/.$( CC/11f1: glee /1-7 NiC� r i Pfy 2 YE- C1Lb 3c:a i/16 -let- If 5c r`•!ti'c' N be: 215 AND keP /fJ 63 5e: Dr?PIM G tT he 5o HAROC fa'P/rr / f (SADc E 3. To the best of your knowledge, can you affirm that the physical condition of your property was not created by an action of anyone having property interests in the land after the Zoning Ordinance of 1998 was adopted, or as the result of other governmental action, or was c~eared by natural forces: Yes No ❑ If no, please explain in detail: 4. How would the denial of the variation deprive you from rights enjoyed by other persons subject to the same provisions? (Explain in Detail) IT c(/ et, Lt) 81:: //AR.) ro c , .t c: <<i',4 J P6 . r r' F Z7) W rYN�uT 1 i -Vo . cx /vsc EJ / AN) ,e y TO &E_47 F y M / f• 5. Is the requested variation the minimum measure of relief necessary to alleviate the alleged hardship or difficulty presented by the strict application of the Zoning Ordinance? (Explain in Detail) YG S , aeC PUS E Afc7/9/.'q 1uct�EN)c..� To C3L b 6. Will the granting of the variation be in harmony with the neighborhood and the provisions of the Zoning Ordinance from which it is being sought? (Explain in Detail) VE5 36CIWSC 171E O(cs ui:,ut-Ositf Ac= i3uy A/JD ro-C- pAli) Y/tit FGR" +.: ,�CACV ✓diceP CO'N'IC P E s sT Iit; : P&/ 4CTLi4 I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith are true to the best of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting, maintaining, and removing public heating notices as may be required, as well as conducting site analysis. &74-cA (Signature of Applicant or Authorized Agent) (Date) -- 20/O c - /? ..-v1ofo (Signature of Owner) (Date) Attachment 2, Location Map - 1585 Whitcomb Ave Prepared by Community and Economic Development Department: SM, August 30, 2010 corn. • venul. I tam" • venu.• teems • venu • a e I 0 4e 4 I e e 3 p• u a u r I•r• 01 n , r ISO rr• lt k 71: A �J > C(21 -37 i r r_ Attachmen r. 1. 11,, ,M ...i ..4 . J 1 r I , 1 ---:.4 ' (1) 0 ,; ,, 1 1 IDE VJI Uo!-- GI 0L i\ TO? VIEW l4 „ 't 1 4)0 x, g cE•"'=' Fo:T • f i C."1, \ I -. L.1,11 -15E -- I 2." y'-'- 1 REgl; 1i8a W,//7c0.07es 1: t .S RA /N C . G pc)rc .4 . 4'7. lc 1- --4 (.) r a 41 1 t r V ell c fri r --0 0 cr, DES PLAINES ZONING BOARD OF APPEALS AUGUST 10, 2010 MINUTES The Des Plaines Zoning Board of Appeals held its regularly scheduled meeting on Tuesday, August 10, 2010, at 7:30 P. M., in Room 102, City Council Chambers, of the Des Plaines Civic Center. ZONING BOARD OF APPEALS PRESENT: Hotherr, Porada, Saletnik, Szabo, Seegers ABSENT: Catalano Also present was Senior Planner Scott Mangum, Department of Community and Economic Development. Chairman Seegers called the meeting to order at 7:37 P. M. Attachment 5 Case #10-043-V — Case #10-029-V — Case #10-035-V - Case #10-028-V — August 10, 2010 Page 9 700 W. Oakton Street 1851 Welwyn Avenue 1645 Des Plaines River Road 1585 Whitcomb Avenue Case #10-028-V —1585 Whitcomb Avenue Request: Variations to Sections 7.2-4D and 8.1-3 of the 1998 City of Des Plaines Zoning Ordinance, as amended: to legalize the construction of a deck and pergola with a front setback of 18', instead of not less than 25', in front of the front building line of the house, instead of behind in the R-1 Zoning District. Nermin Audic was sworn in to give testimony in this case. Mr. Audic stated that a fishing pond had been removed at the location of the deck and he was not aware that a permit was needed for a deck. Mr. Audic stated that the pergola was already built when he bought the house. Chairman Seegers inquired whether the deck was built on grade. Mr. Audic stated that 4 x 6's were placed in concrete holes that were 4 -feet in depth. Chairman Seegers inquired about the setback from the property line. Mr. Mangum confirmed that the deck and pergola were 18 -feet from the property line on Whitcomb Avenue. Chairman Seegers confirmed that the deck was built without a permit. Mr. Audic confirmed this was correct. Mr. Saletnik inquired about the vines shown growing on the pergola in the pictures. Mr. Audic confirmed that they were grape vines. Mr. Saletnik stated that he considered the pergola to be a landscape element and inquired whether landscape elements were allowed within setbacks. Mr. Mangum explained that the Zoning Ordinance allowed arbors and trellises to project into side and rear yard setbacks, but not in the front yard Mr. Szabo inquired about the pergola. Mr. Audic stated that it was existing when he bought the house, but he personally built the deck. Mr. Szabo inquired as to why Mr. Audic did not get a permit for the deck. Mr. Audic stated that he is an electrician and has received permits for work in the past, but did not know that a permit was required for a low deck. Mr. Audic added that he removed the pond because he had a small child. Mr. Szabo stated that the applicant should have checked with the City. Chairman Seegers called for questions of the petitioner by members of the Board. None were raised. Chairman Seegers called for the Staff Report to be read by Mr. Mangum. Issue: The petitioner is requesting variations to Sections 7.2-4D and 8.1-3 of the 1998 City of Des Plaines Zoning Ordinance, as amended: to legalize the construction of a deck and pergola with a front setback of 18', instead of not less than 25', in front of the front building line of the house, instead of behind in the R-1 Zoning District. Analysis: Address: Existing Zoning: Petitioner: Owner(s): 1585 Whitcomb Avenue R-1, Single Family Residential District Nermin Audic, 1585 Whitcomb Avenue, Des Plaines, Illinois Nermin Audic, 1585 Whitcomb Avenue, Des Plaines, Illinois In reviewing this variation request, staff has considered the following information: The approximately 61' by 137' (approximately 8,375 square foot) lot at 1585 Whitcomb Avenue is legal nonconforming with regards to lot width (65' lot width would be required of a corner lot in a new subdivision), but exceeds the minimum lot size of 8,125 square -feet. A one and one half -story, single-family residence with driveway, and attached two -car garage currently exist on site. Because the property is located at the corner of Whitcomb Avenue and White Street a 25 setback is required on both frontages. Case #10-043-V - 700 W. Oakton Street Case #10-029-V 1851 Welwyn Avenue Case #10-035-V —1645 Des Plaines River Road Case #10-028-V —1585 Whitcomb Avenue August 10, 2010 Page 10 The property lacks a sufficient rear -yard, as the distance from the back of the house to the rear lot line is approximately 4 and a half feet. However, due to the location of the house, there are large corner front - yards that the petitioner would like to use for outdoor recreation. While the zoning code requires accessory structures to be located behind the primary structure, without permits the applicant has constructed a low 12' by 14' deck in front of the primary structure. The applicant states that the pergola, in the same location as the deck, has been present prior to his ownership of the property, but no building permit records were found. An existing chain link fence and shrubs are located around the north and east property lines and provide screening of the yard from the street. After being cited by code enforcement for constructing the accessory structures without permits, the petitioner has applied for variations to legalize the construction. Two variations are requested: to allow accessory structures, the deck and pergola, with an 18' front yard setback, instead of not less than 25'; and to allow accessory structures, both the pergola and deck, in front of the building line of the primary structure instead of behind. Recommendation: Staff recommends approval of the above -requested accessory structure location variations and approval of the above -requested front -yard setback variations based on review of the information presented by the applicant and the standards and conditions imposed by Section 3.6-8 (Findings of Fact for Variations) as outlined by the City of Des Plaines Zoning Ordinance. Staff believes that the location of the house, with a limited rear -yard area, is unique with respect to other properties in the area and is therefore supporting the variation requests for the location of accessory structures in front of the primary structure, and for the front yard setback variation of 18', instead of not less than 25'. Zoning Board of Appeals Procedure Under Section 3.6-7 of the Zoning Ordinance (Major Variations) the Zoning Board of Appeals has the authority to recommend that the City Council approve, approve subject to conditions, or deny the above- mentioned variances for front yard setback and location of accessory structures in the R-1 zoning district. The City Council has the final authority on the project. Noting that the garage had a flat roof, Mr. Porada inquired as to whether there was an exit from the second story of the house to the top of the garage. Mr. Audic stated that he could exit onto the garage from a bedroom. Mr. Porada inquired how long the applicant has resided in the area and whether he had previously pulled permits. Mr. Audic stated 6 years, and that he had previously lived in Niles for four years and had pulled one permit while living in Niles. Mr. Saletnik stated that he considered the construction to be a low -profile deck and a landscape structure. Mr. Porada stated his personal stance that he does not support after -the -fact variations. Chairman Seegers called for additional questions by members of the Board. None were raised A motion was made by Mr. Szabo, seconded by Mr. Saletnik, to recommend that the City Council approve variances to legalize the construction of a deck and pergola with a front setback of 18', instead of not less than 25', in front of the front building line of the house, instead of behind in the R- 1 Zoning District AYES: Szabo, Saletnik NAYES: Hofherr, Porada, Seegers MOTION FAILED CITY OF DES PLAINES 1420 Miner / Northwest Highway * Des Plaines, Illinois 60016 — 4498 * ( 847) 391— 5300 August 11, 2010 Mayor Moylan and Des Plaines City Council CITY OF DES PLAINES Subject: Zoning Board of Appeals Case # 10 -028 -CU 1585 Whitcomb Avenue RE: Request to legalize construction of a deck and pergola in front -yard setback and in front of principal structure Honorable Mayor and Members of the Des Plaines City Council: The Zoning Board of Appeals met on August 10, 2010 to consider the above petition. The Zoning Board of Appeals submits the following: 1. Mr. Nermin Audic, petitioner presented the pertinent facts. 2. The Community Development Department recommended approval of the variations. 3 The Zoning Board of Appeals made a motion to recommend granting approval for the major variation to allow an accessory structure in front of the front building line of the house and to approve the front -yard setback variation. The motion failed with two members voting to recommend approval and three voting against the motion (2-3). A second motion was not made, as it would lack the required four votes. Respectfully submitted, Arnie Seegers Des Plaines Zoning Board of Appeals, Chairman cc City Officials Aldermen Zoning Board of Appeals Commissioners Petitioners Recording Secretary File Attachment Date: October 2. 2004. Ordered by: Richard L. Schencker Attorney at Low a W m CCP —4 ARTHUR T. MCINTOSH Ai CO'S DES PLAINES HEIGHTS Cone. Block wont - 3-10' 4-Conc. 0.16*. 6-mian 0 O j j 0. N. d` AI 6.00' 13.13' °I 110 on �i on 29.89' 0 3 00 d3 Fn o1 IF; 4,7 Conc. Wolk U • Found Cross Notch 2.00'E.hon tins Ext. WHITE ST. 1 z O CITY OF DES PLAINES ORDINANCE Z - 21 - 10 AN ORDINANCE AUTHORIZING VARIATIONS TO SECTIONS 7.2-4 D. AND 8.1-3 OF THE CITY OF DES PLAINES ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A DECK AND PERGOLA IN THE FRONT YARD WITH A FRONT YARD SETBACK OF EIGHTEEN FEET AT 1585 WHITCOMB AVENUE, DES PLAINES, ILLINOIS. (CASE #10-028-V) WHEREAS, application was made by Nermin Audic to the Zoning Board of Appeals of the City of Des Plaines, for authorization by the City Council of variations to Sections 7.2-4 D. and 8.1-3 of the City of Des Plaines Zoning Ordinance to permit the construction of a deck and pergola in front of the front building line of the house with a front yard setback of eighteen feet, instead of the required twenty-five feet, at 1585 Whitcomb Avenue, Des Plaines, Illinois; and WHEREAS, the current zoning is R-1, Single-family Residential; and WHEREAS, a public hearing was held August 10, 2010 by the Zoning Board of Appeals pursuant to publication in the Des Plaines Journal on July 23, 2010, wherein competent testimony and evidence were given with respect to the request for said variations, and notice was mailed to all property owners within 300 feet of the subject property of the consideration of the zoning variations of the property so proposed by the Petitioner, which was within ninety (90) days from the date of application; and WHEREAS, said applicant made certain representations to the Zoning Board of Appeals with respect to the requested variations, which representations are hereby found by the City Council to be material and upon which the City Council relies partially in granting this request for said variations subject to certain terms and conditions; and WHEREAS, the Community Development Department recommends approval of the variations; and WHEREAS, the Zoning Board of Appeals made a motion to recommend granting approval for the major variation to allow an accessory structure in front of the front building line of the house and to approve the front yard setback variation, however, the motion failed by a vote of 2-3. No other motion was made. Four votes are required for approval. The Zoning Board of Appeals filed a written report of such testimony and evidence with no recommendation to the City Council on August 11, 2010; and WHEREAS, the City Council has studied the written reports of the Zoning Board of Appeals, together with the applicable standards set forth in the Zoning Ordinance; 1 BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this variation. SECTION 2: That the property which is the subject of this Ordinance is legally described as: LOT 1 IN T.W. LOUTON'S RESUBDIVISION OF LOTS 1 AND 2 IN BLOCK 8 IN ARTHUR T. MCINTOSH AND COMPANY'S DES PLAINES HEIGHTS IN THE NORTHEAST ''A OF THE SOUTHEAST ''A OF SECTION 20, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT RECORDED DECEMBER 13, 1938 IN BOOK 325 OF PLATS, PAGE 50 AS DOCUMENT 12246028, COOK COUNTY, ILLINOIS. PIN: 09-20-409-006 SECTION 3: The City Council has reviewed the written reports of the Zoning Board of Appeals, the applicable standards set forth in the Zoning Ordinance, the representation to the Zoning Board of Appeals made by the Applicant, the Plat of Survey prepared by Professionals Associates Survey, Inc., dated October 4, 2004, a copy of which is attached hereto and made a part hereof as Exhibit "A," and the Site Plan prepared by Nermin Audic, stamped received by the Building Department April 19, 2010, a copy of which is attached hereto and made a part hereof as Exhibit "B." The City Council hereby finds that the variation of seven feet in the setback requirement, under the facts and circumstances of this case is warranted and in accord with the applicable standards set forth in the Zoning Ordinance. Accordingly, the City Council authorizes variations to Sections 7.2-4 D. and 8.1-3 of the City of Des Plaines Zoning Ordinance to permit the construction of a deck and pergola in front of the front building line of the house with a front yard setback of eighteen feet, instead of the required twenty-five feet, at 1585 Whitcomb 2 Avenue, Des Plaines, Illinois. SECTION 4: The terms and conditions of this Ordinance shall constitute authorization for development of the subject property in accordance with the terms and conditions of this Ordinance and shall prevail against other ordinances of the City to the extent that there might be any conflict. The terms of this Ordinance shall be binding upon Petitioner, its grantees, assigns and successors in interest to the subject property, including grantees and assigns of Petitioner. SECTION 5: That the Zoning Administrator may extend said variance if so requested in accordance with Section 3.6-12 of the Zoning Code of the City of Des Plaines, which reads as follows: Limitations on Variations. A. Subject to an extension of time granted by the Zoning Administrator, no variation from the provisions of this Ordinance shall be valid for a period longer than twelve months unless a building permit is issued and construction is actually begun within that period and is thereafter diligently pursued to completion or unless a Certificate of Occupancy is issued and a use is commenced within that period. B. A variation shall be deemed to authorize only the particular construction or development for which it was issued and shall automatically expire and cease to be of any force or effect if such construction or development is beyond the scope so authorized. SECTION 6: That within 60 days of the passage of said Ordinance, the executed, original Ordinance shall be returned to the City Clerk's office. SECTION 7: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 8: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. 3 PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2010. CITY CLERK I, MAYOR Approved as to form: avid R. Wilte. David R. Wiltse, City Attorney of the property legally described within do hereby accept, concur and agree to with the terns of this Ordinance. , being the owner or other party in interest this Ordinance, having read a copy of the Ordinance, develop and use the subject property in accordance Dated: Lcgal\Ord\Z\1585 Whitcomb Variation Pergola Front Yard I Signature CII V OF It.(,. )' DES PLAINES ILLINOIS Committee of the Whole Item #2c City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391 5306 Fax: 847-827-2196 MEMORANDUM Date: August 10, 2010 To: Jason Slowinski, Acti ity Manager From: Michael Conlan, Dire er of Community & Economic Development Subj . Extension Request - 2200 E. Golf Road (Lexington Woods) Issue: On November 17, 2008, the City Council passed Ordinance Z-29-08, which granted a Conditional Use for a Planned Unit Development for the Lexington Woods townhome development on the old United Stationers site at 2200 Golf Road. On November 16, 2009, the Council passed Ordinance Z-25-09, granting an extension of the PUD plan until November 17, 2010. Because of current housing market conditions, development has not begun on this project, and the developer is seeking an additional 12 -month extension of the Conditional Use. Analysis: The 11.54 -acre former United Stationers site received City Council approval of a Conditional Use for a 121 townhouse / 102 condominium unit Planned Unit Development on November 17, 2008. Since that approval, the office building structure on site has been demolished and the site prepared for development. Because of the uncertainties in the housing market, however, and the fact that the same developer is actively constructing townhouse units on its Lexington Park development on Laurel Avenue, the development of the Golf Road site has not progressed. Without an extension, the regulatory approvals contained in the Conditional Use would expire 12 months after the approval date established by Ordinance Z-25-09. While Lexington Homes intends to complete the Lexington Woods residential development when market conditions allow, the realities of the current market mitigate against development at this time, and an extension of the Conditional Use until November 17, 2011 is sought. The request for an extension from the developer's legal counsel is timely, and the City Council has recently granted similar extensions for other housing developments for similar reasons, including an extension of the Phase II PUD for Lexington Park earlier this month. Recommendation: It is recommended that a 12 -month extension of the Conditional Use for the Planned Unit Development for the Lexington Woods project be granted until November 17, 2011. ATTACHMENTS: Schain, Burney Letter of Request Ordinance Schain Burney ®® Banks & Kennyltd.®® Patrick T. Brankin Direct: (312) 345-5722 E -Mail: pbrankin@sbbklaw.com August 10, 2010 Via Facsimile (847) 827-2196 Via E -Mail mconlanQdesplaines.ora and First Class Mail Mr. Michael Conlan Director of Community and Economic Development City of Des Plaines 1420 Miner Street Des Plaines, IL 60016-4400 Re: Lexington Homes, LLC 2200 E. Golf Road Zoning Case 07 -48 -PUD -A Dear Mr. Conlan: 70 W. Madison Street Suite 4500 Chicago, IL 60602 Maine (312) 345-5700 Fax (312) 345-5701 www.sbbklaw.com This law firm represents Lexington Homes, LLC the Developer of the above -referenced project. The developer received approval of the Planned Unit Development on November 17, 2008. Accordingly, Lexington was previously granted an extension on the Planned Unit Development until November 17, 2010. Due to unforeseen market conditions, Lexington is unable to guaranty the beginning of actual construction prior to November 17, 2010. Lexington hereby requests a one year extension of all time frames for this project until November 17, 2011. It would be greatly appreciated if this matter could be scheduled for the next available City Council meeting so that we may present our request to the City Council. Thank you. PTB/djm cc: David Wiltse (via E -Mail dwiltse@desplaines.org) PTB/Lexington-Des Plaines/Letters/Conlan-Extension Request -It -840-2010 CITY OF DES PLAINES ORDINANCE Z - 22 - 10 AN ORDINANCE GRANTING A 12 MONTH EXTENSION OF THE TIME REQUIREMENTS FOR COMPLIANCE WITH THE CONDITIONAL USE FOR THE PLANNED UNIT DEVELOPMENT GRANTED BY ORDINANCE Z-29- 08 FOR THE PROPERTY COMMONLY KNOWN AS 2200 E. GOLF ROAD, DES PLAINES, (CASE #07 -48 -PUD -A). WHEREAS, pursuant to Sections 3.4-8 of the Des Plaines Zoning Ordinance, the City Council of the City of Des Plaines has the authority to extend the period to comply with the requirements of a Conditional Use; and WHEREAS, on November 17, 2008, the City Council passed Ordinance Z-29-08 granting a Conditional Use for a Planned Unit Development to construct 102 condominium dwellings and 121 townhouse dwelling units on the property at 2200 E. Golf Road in Des Plaines; and WHEREAS, on November 16, 2009, the City Council passed Ordinance Z-25-09, which granted a twelve-month extension of the time requirements for compliance with the Conditional Use for a Planned Unit Development for 2200 E. Golf Road to November 17, 2010; and WHEREAS, on August 10, 2010, the Petitioner requested a second twelve-month extension of the time requirements for compliance with the Conditional Use for a Planned Unit Development for 2200 E. Golf Road to November 17, 2011; and WHEREAS, it is in the best interest of the City to grant a twelve month extension of the time requirements for compliance with the Conditional Use for a Planned Unit Development for the Lexington Homes development at 2200 E. Golf Road in Des Plaines to and including November 17, 2011; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City Council hereby approves a twelve month extension of the time requirements for compliance with the Conditional Use for a Planned Unit Development for 1 the Lexington Homes development at 2200 E. Golf Road, approved by Ordinance Z-29-08, to and including November 17, 2011. SECTION 3: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2010. APPROVED this day of , 2010. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2010. CITY CLERK Approved as to form: David R. Wiltse, City Attorney Legal\Ord\Z\Extension of Time 2200 E Golf Rd PUD 11-11 2 MAYOR