01/19/2010���
"—CITY
-
lig"` Ai
IL 111
oaf
DES PLAINES
ILLINOIS
City Council Agenda
Tuesday, January 19, 2010
Executive Session — 6:00 p.m.
Regular Session — 7:00 p.m.
Room 102
CALL TO ORDER
EXECUTIVE SESSION (to be sent under separate cover)
• PERSONNEL
• ACQUISITION OF REAL PROPERTY
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
CITIZEN PARTICIPATION
(matters not on the Agenda)
ALDERMEN ANNOUNCEMENTS
EXECUTIVE SESSION ACTION:
• PERSONNEL — FIRST READING M-5- (0/2010 GENERAL WAGE INCREASE (NON-UNION) &
POSITION CHANGES - IF REPORTED OUT
• ACQUISITION OF REAL PROPERTY — IF REPORTED OUT
DRAFT 1/12/2010 9:23 AM
Tuesday, January 19, 2010 City of Des Plaines City Council Agenda Page 12
CONSENT AGENDA:
1. Approve 2009 CIP Storm Sewer Improvements Contract C Amendment
1 a. RESOLUTION R-11-10/CIP Contract C 2009 Amendment
2. Approve Illinois Department of Transportation Local Agency Agreement Amendment for Federal
Participation Section # 06 -00199 -00 -LS
2a. RESOLUTION R-8-10/IDOT Local Agency Agreement Amendment
3. Approve Custodial Services Agreement for City Hall, Public Works Facility, Metropolitan Square Parking
Garage, and Library Parking Deck with Lowest Bidder Perfect Cleaning Services, Inc. in the amount of
$81,924
3a. RESOLUTION R-6-10/Perfect Cleaning Services Inc. Custodial Services Agreement for City Hall
4. Authorize Agreement for Professional Services with Ayres Association,1802 Pankratz Street, Madison, WI
53704, to perform Aerial Photography for the GIS System
4a. RESOLUTION R-9-10/Aerial Photography Agreement with Ayres Association
5. Authorize "GIS Consortium Service Provider Contract" with Municipal GIS Partners, Inc., 701 Lee Street,
Suite 1020, Des Plaines, IL 60016, to provide 2010 GIS Database Services
5a. RESOLUTION R-10-10/2010 GIS Database Services Contract with Municipal GIS Partners
6. SECOND READING — ORDINANCE M-1-10/New Liquor License — Bond Drug Company of Illinois, LLC
d/b/a Walgreens #02212
7. SECOND READING — ORDINANCE M-2-10/New Liquor License — Walgreens Co. #05711
8. SECOND READING — ORDINANCE M-3-10/New Liquor License — Walgreens Co. #06866
9. SECOND READING — ORDINANCE M-4-10/New Liquor License — Walgreens Co. #06601
10. Approve Commission Appointment from January 4, 2010 to the Economic Development Commission of
Wendy Gruen (Term to expire 4/30/13)
END OF CONSENT AGENDA
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION — Alderman Jean Higgason, Chair
a. Warrant Register in the amount of $10,932,462.48 — Resolution R-7-10
2. COMMUNITY SERVICES — Alderman Dan Wilson, Chair
a. Interlocal Agreement with Senior Center for Meals on Wheels Program — Resolution R-3-10
3. LEGAL & LICENSING — Alderman John Robinson, Chair
a. New H-2 Liquor License — Kaloco Oil Company d/b/a Citgo Car Wash, 1733 E. Oakton St. (Requests
amendment of liquor ordinance to allow alcohol to be sold at gas stations)
DRAFT. 1/12/20109.23 AM
Tuesday, January 19, 2010 City of Des Plaines City Council Agenda Page 13
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FEBRUARY 1, 2010 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER "NEW BUSINESS"
UNFINISHED BUSINESS
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-7-10/Warrant Register in the amount of $10,932,462.48
2. a. Interlocal Agreement with Senior Center for Meals on Wheels Program - Resolution R-3-10
3. a. New H-2 Liquor License for Kaloco Oil d/b/a Citgo, 1733 E. Oakton — request to amend current liquor
ordinance to allow sale of alcohol at gas stations
MANAGER'S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines. in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities. contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.
DRAFT. 1/12/2010 9.23 AM
CITY OF
DES PLAINES
ILLINOIS
Consent Agenda Item #1 & #la
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: December 7, 2009 Ref #: 09349
To: Jason Bajor, City Manager
From: Jon Duddles, P.E. Assistant Director of Public Works & Engineering ,93*
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering H100
Subject: 2009 CIP — Storm Sewer Improvements, Contract C - Contract Amendment
Issue: Due to unanticipated utility conflicts, several items of work exceeded the plan quantities for
the proposed work on the 2009 CIP — Storm Sewer Improvements, Contract C project. The
proposed work consisted of installing approximately 4,300 feet of relief storm sewer varying in size
from 12" to 36" diameter along various streets within Herzog's Third Addition to Des Plaines
Subdivision (northeast of Golf Road / Mount Prospect Road) as identified in year 2009 of the Five-
year Capital Improvement Program.
Analysis: This project, as recommended in the Storm Water Master Plan, is substantially
complete and will provide additional storm sewer capacity in the area bounded by Mt. Prospect
Road, Golf Road and Warrington Road. This will help alleviate street flooding and the system is
designed to drain an event similar to the design storm of October 13, 2001 (3.8" rain in 4 hours).
During the course of the project, many unknown utility conflicts resulted in field changes to the
project design, including the following:
• At several locations the new storm sewer was in conflict with the existing water main.
The elevation of existing water main was adjusted to accommodate the construction of
the storm sewer and IEPA sewer/water separation requirements. Although the utility
crossing locations were identified horizontally on the plans, the elevations of the existing
water main were unknown in the field.
• At several locations the sanitary sewer that was designated for replacement required a
longer repair length than originally anticipated based on field inspection of the pipe
interior.
• Due to the additional underground utility work caused by the unknown conflicts,
additional sidewalk, curb and gutter, driveway apron area, and topsoil and sod restoration
was required.
H:\Engineering\Cor espondence\City Council Meeting\2010\1-19-10\2009 CIP Contract C Contract Amendment.docx
Page 2of2
I )eccmbcr 7, 2009
Ref #09-349
At several locations the new storm sewer was in conflict with the existing sanitary sewer
service laterals. Many sanitary sewer laterals were at an elevation immediately below the
new storm sewer profile. The existing clay pipe laterals were replaced in ductile iron
pipe to prevent future collapse of the service beneath the new concrete storm sewer pipe.
This contract amendment is written to increase quantities to reflect those ordered and measured in
the field to construct the project properly and to [EPA standards. The Contract Amendment is
attached and is in the amount of $125,287.44. Given the original contract amount of $1,382,499.00,
the final contract amount would be $1,507,786.44.
Although the completed project amount exceeded the awarded contract amount, the project is still
under the budget amount and the Engineers Estimate of Cost of $1,635,409.
Recommendation: We recommend approval of Contract Amendment 1 to the contract with MQ
Construction Company, 665 Roppolo Lane, Elk Grove, IL 60007 in the amount of $125,287.44.
Source of funding would be the Capital Projects Fund ($50,000.00) and Water/Sewer Fund
($75,287.44).
Atlacllillents
Contract Amendment I
Resolution
11:\l'snginecring\Correspondence\C'ity Council Mecting\2010\1-19-10\2009 GIP Contract C Contract Amenctnent.docx
CITY OF DES PLAINES
PUBLIC WORKS AND ENGINEERING DEPARTMENT
CONTRACT AMENDMENT
AMENDMENT NO: 1
CONTRACT NAME: 2009 CIP Contract C
CONTRACTOR: MQ Construction Company
CONTRACT DATE: June 4, 2009
AUTHORIZATION IS REQUESTED TO AMEND THE CONTRACT
BY ADDING THE FOLLOWING :
This contract amendment is written to increase quantities to those measured in the field. Due to
unanticipated utility conflicts, several items of work exceeded the plan quantities. See attached page for
detailed explanation by pay item.
REASON FOR CHANGE:
Completion and intent of the project to improve drainage and reduce area flooding. Meet
required IEPA sewer and water utility separation requirements
CHANGE TO CONTRACT PRICE
Original Contract Price -
Current Contract Price -
Amendment, will be increased/decreased
by:
$1,382,499.00
$1,382,499.00
$125,287.44
New Contract Price $1,507,786.44
APPROVALS
Requested By: Jon Duddles P.E., Asst. Director of P.W. and Engineering 4+D Date: 1' 7 -re
Recommended By:
Approved By.
Attest.
Timothy P. Oakley P.E., Director of P.W. and Engineering 10
Date. 1-7-10
Date*
Date:
CITY OF DES PLAINES
PUBLIC WORKS AND ENGINEERING DEPARTMENT
CONTRACT AMENDMENT
AMENDMENT NO: I
CONTRACT NAME: 2009 CIP Contract C
CONTRACTOR: MQ Construction Company
CON'I'RAC'I' DA'Z'E: June 4, 2009
DESCRIP'T'ION ANI) REASON
ITEM 13 - ADJUST WATER MAIN, 6" DIP, CL52
At several locations the new storm sewer was in conflict with the existing water main. The elevation of existing
water main was adjusted to accommodate the construction of the storm sewer. Note that the utility crossing
locations were identified in the plans, however, the elevations of the existing water main in the field varied from
those provided in the design survey. (Additional 57 LF)
ITEM 20 - SANITARY SEWER REPAIR, 8", REMOVE AND REPLACE
At several locations the sanitary sewer designated for replacement required a longer repair length than originally
anticipated. (Additional 96 LF)
ITEM 44 - PCC SIDEWALK
Due to additional underground utility work, additional sidewalk restoration was required. Deficient sidewalk with
trip hazards and significant deterioration was also replaced in the areas disturbed by the storm sewer installation
and sanitary sewer repairs. (Additional 2153 SF)
ITEM 47 - DRIVEWAY PAVEMENT REMOVAL AND PCC REPLACEMENT 6"
Due to additional underground utility work, additional driveway apron restoration was required. Additional driveway
apron replacement was also required in several locations where the curb profile was changed because of the
installation of the new storm sewer catch basins. (Additional 184 SY)
ITEM 48 - COMB CONC CURB AND GUTTER REMOVAL AND REPLACEMENT
Due to additional underground utility work, additional curb and gutter restoration was required. Additional curb and
gutter replacement was also required in several locations where the drainage profile was changed because of the
installation of the new storm sewer catch basins (Additional 1077 LF)
ITEM 50 - PAVEMENT REMOVAL AND HMA REPLACEMENT, SPECIAL
Due to additional underground utility work, additional pavement restoration was required. Additional pavement
replacement was also required in several locations where the existing pavement was in poor condition. (Additional
1839 SY)
ITEM 55 - TOPSOIL PLACEMENT 4' AND SODDING
Due to additional underground utility work, additional topsoil and sodding was required. Additional topsoil and sod
restoration was also needed adjacent to the curb, driveway and sidewalk repairs. (Additional 2093 SY)
ITEM AUP-3 - SANITARY SEWER REPAIR, 6" DIP, REMOVE AND REPLACE
At several locations the new storm sewer was in conflict with the existing sanitary sewer service laterals. Many
sanitary sewer laterals were at an elevation immediately below the new storm sewer. The existing clay pipe
laterals were replaced in ductile iron pipe to prevent future collapse beneath the new concrete storm sewer pipe.
(Additional 154 LF)
CITY OF DES PLAINES
RESOLUTION R - 11 - 10
A RESOLUTION AUTHORIZING AN AMENDMENT TO
YEAR 2009 OF STORM WATER MASTER PLAN AREA #3
— CONTRACT C.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, on June 1, 2009, the City Council accepted the lowest responsible proposal
from MQ Constriction Company for storm sewer improvements as specified in year 2009 of the
Five -Year Capital Improvement Program, Storm Water Master Plan Arca #3, Contract C, in an
amount not to exceed $1,382,499.00; and
WHEREAS, due to unanticipated utility conflicts, several items of work exceeded the
plan quantities for the proposed work for the project, which resulted in field changes to construct
the project safely and to meet IEPA standards; and
and
WHEREAS, the total Engineer's Estimate of Cost for Contract C was $1,635,409.00;
WHEREAS, MQ Construction Company submitted a proposal for the additional work
required for the project in the amount of $125,287.44 making the total amount of the contract
with MQ Construction Company not to exceed $1,507,786.44; and
WHEREAS, it is in the best interest of the City to authorize an amendment to year 2009
Storm Water Master Plan Area #3, Contract C to include the additional work to complete storm
sewer improvements in the amount of $125,287.44 for a total contract amount not to exceed
$1,507,786.44 and to authorize the Finance Director to issue an additional payment to MQ
Construction Company upon approval of the additional work completed in an amount not to
exceed $125,287.44 for a total project cost of $1,507,786.44.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by reference
as the factual basis for this transaction.
SECTION 2: That in the best interest of the City, the City Council hereby authorizes an
amendment to year 2009 Storm Water Master Plan Area #3, Contract C for the additional work
required for the storm sewer improvements to increase the total project cost to $1,507,786.44.
That the Finance Director is hereby authorized to issue an additional payment to MQ
Construction Company, 665 Roppolo Lane, Elk Grove, Illinois 60007, in an amount not to
exceed $125,287.44 for a total project cost of $1,507,786.44, upon approval of work completed.
SECTION 3: That this Resolution shall be in full force and effect from and alter its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
ATTEST: Approved as to form:
CITY CLERK
C 44 .1
,l.
j tayi rbnd P. Bar Assistant. City Attorney
MAYOR
Legal\Res\2010\2009 CIP Contract C Storm Sewer Improvements - MQ Construction
CITY OF
)
DES PLAINES
ILLINOIS
Consent Agenda Item #2 & #2a
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: December 30, 2009
Ref #: 10-004
To: Jason Bajor, City Manager
From: Jon Duddles, P.E., Assistant Director of Public Works and Engineering AV
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Local Agency Agreement Amendment for Federal Participation
Section #06 -00199 -00 -LS, Downtown Lighting and Streetscape Improvements
Issue: The City of Des Plaines has received grant money for the construction of street and
pedestrian lighting and streetscape improvements in the downtown from the Illinois Transportation
Enhancement Program (ITEP). The City has incorporated this grant into the 2009 Capital
Improvement Program with TIF #1 as the local 20% match funding source. The original grant is in
the amount of $800,000.00.
Analysis: The City has entered into an intergovernmental agreement with the Illinois
Department of Transportation in order to be eligible for the federal participation for this grant.
The actual awarded amount of the total project is $1,073,256.00. Accordingly, the grant amount
has been increased to $858,605. Since the division of cost is an 80/20 split, the amended
agreement shows the City of Des Plaines cost share to $214,651.00 rather than $200,000.
Recommendation: Staff recommends approval of the Local Agency Agreement Amendment for
Federal Participation with the Illinois Department of Transportation. This project is an approved
budget item in the 2009 Capital Improvement Program and TIF #1. Total cost to the City is
$214,651 from TIF #1.
TPO/jd
Attachments
Local Agency Agreement Amendment
Resolution
h:lengineeringlcorrespondencelcity council meeting120I011-19-10106-00199-00 Is idot local agency agreement amendment for federal participation.doc
CITY OF DES PLAINES
RESOLUTION R - 8 - 10
A RESOLUTION APPROVING THE EXECUTION OF
AMENDMENT #1 TO THE LOCAL AGENCY
AGREEMENT FOR FEDERAL PARTICIPATION
BETWEEN THE ILLINOIS DEPARTMENT OF
TRANSPORTATION AND THE CITY OF DES PLAINES
FOR GRANT MONEY FROM THE ILLINOIS
TRANSPORTATION ENHANCEMENT PROGRAM.
WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, on September 8, 2009, the City Council approved Resolution R-130-09,
which authorized the execution of a Local Agency Agreement from the Illinois Department of
Transportation to allow the City to obtain federal grant funds through the Illinois Transportation
Enhancement Program for the construction of street and pedestrian lighting and streetscape
improvements in the downtown area; and
WHEREAS, the total estimated cost of the project was $1,000,000.00 and the City's cost
sharing portion was approved at a cost not to exceed $200,000.00 or twenty percent; and
WHEREAS, the actual awarded amount of the total project is $1,073,256.00, which
increases the City's cost sharing portion to $214,651.00; and
WHEREAS, it is the best interest of the City of Des Plaines to authorize the Mayor to
execute, and the City Clerk to attest, Amendment #1 to the Local Agency Agreement with
Illinois Department of Transportation for federal participation as part of the Illinois
Transportation Enhancement Program for the construction of street and pedestrian lighting and
streetscape improvements in the downtown area, which is budgeted for in the 2009 Capital
Improvement Program and TIF #1, at a cost to the City not to exceed $214,651.00;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference as the factual basis for this transaction.
SECTION 2: That the Mayor is hereby authorized to execute, and the City Clerk to
attest, Amendment #1 to the Local Agency Agreement for Federal Participation, Section #06-
1
00199 -00 -LS, as part of the Illinois Transportation Enhancement Program with Illinois
Department of Transportation for the construction of street and pedestrian lighting and
strectscape improvements in the downtown area, at a cost to the City not to exceed $214,651.00,
a copy of which is attached hereto and made a part hereof as Exhibit "A."
SECTION 3: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
Ai' TEST: Approved as to form:
CITY CLERK
/a",
ay and P. Barte , • ssista t ity Attorney
MAYOR
Legal\Res\2010\'Dar ITLP Local Agency Agreement Downtown Lighting Amendment #
1
Local
Federal
6 Illinois Departrnent
d TransportationCity
Agency Amendment # 1 for
Participation
Local Agency
of Des Plaines
State Contract
-�
Day Labor
■
Local Contract
■
RR Force Account
■
Section: 06 -00199 -00 -LS
Fund Type: ARE
ITEP Number: 102191
Construction
Engineering
Right -of -Way
Job Number
Project Number
Job Number
Project Number
Job Number
Project Number
C 91-491-08
ARA -00D1(795)
This Amendment is made and entered into between the above local agency hereinafter referred to as the LA" and the state of Illinois, acting by and through
its Department of Transportation, hereinafter referred to as 'STATE". The STATE and LA jointly propose to improve the designated location as described
below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or
required by the Federal Highway Administration hereinafter referred to as "FHWA".
BE IT MUTUALLY AGREED that all remaining provisions of the original agreement not altered by this Amendment shall remain in full force and effect and the
Amendment shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns.
Amended Division of Cost
Type of Work FHWA % STATE % LA % Total
Participating Construction 858,605 ( ) ( ) 214,651 ( BAL ) 1,073,256
Non -Participating Construction ( ) ( ) ( )
Preliminary Engineering ( ) ( ) ( )
Construction Engineering ( ) ( ) ( )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 858,605 $ $ 214,651 $ 1,073,256
* Maximum FHWA (ARE) Participation 80% not to exceed $858,605.
NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Martin J. Moylan
(Print or Type Name)
Gary Hannig, Secretary of Transportation Date
Mayor By:
(County Board Chairperson/MayorNillage President/etc.) (Delegate's Signature)
(Signature) Date
TIN Number 36-6005849
(Delegate's Name -Printed)
Christine M. Reed, Director of Highways/Chief Engineer Date
NOTE: If signature is by an APPOINTED official, a resolution authorizing Ellen J. Schanzle-Haskins, Chief Counsel Date
said appointed official to execute this agreement is required.
Printed 12/29/2009
Exhibit' Pt
Ann L. Schneider, Director of Finance and Administration Date
BLR 05311 (Rev 05/28/09)
i
DES PLAINES
ILLINOIS
Consent Agenda Item #3 & 3a
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel: 847-391-5464
Fax: 847-297-6801
INTEROFFICE MEMORANDUM
Date: January 6, 2010
To: Jason Bajor, City Manager
From: Howard Moser, Acting Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering18
Re: 2010 Custodial Services Proposals
Issue:
The City currently has two separate custodial contractors for six buildings. KIMCO Facilities
Services Corporation is under contract until January 31, 2010 and is responsible for cleaning City
Hall, the Police Department and Public Works buildings. ABC Commercial, Inc. is under contract
until December 31, 2011 and is responsible for cleaning the Downtown Metra Station, Library
Parking Garage and Metropolitan Square Parking Garage. In an effort to reduce costs by
consolidating the custodial services to one company, a request for proposal was sent to nine
different companies on November 19, 2009.
Analysis:
A total of four (4) responses were received from the contractors who were sent the request for
proposal. Following, is a summary of the proposed costs:
Contractor
Base Annual Cost
911 Center Annual
Total Annual
Cost
Cost
Perfect Cleaning Service
$78,804.00
$3,120.00
$81,924.00
ABC Commercial
$82,740.00
$3,960.00
$86,700.00
Best Quality Cleaning
$109,800.00
$7,500.00
$117,300.00
KIMCO Facilities Services
$121,154.16
$11,997.72
$133,151.88
The Base Annual Cost consists of cleaning City Hall (excluding the 911 Center), the Police
Department building, Public Works building, Downtown Metra Station, Library Parking Garage,
and the Metropolitan Square Parking Garage. The 911 Center Annual Cost was requested
separately for informational purposes as the Joint Emergency Telephone System Board will be
contracting separately for custodial services within the 911 Center.
The lowest proposal was submitted by Perfect Cleaning Service, Inc. for a total base annual cost of
$78,804.00. Perfect Cleaning Service, Inc. has favorable references which include the Village of
Schaumburg, Village of Hanover Park and Village of Bloomingdale.
Page2of2
January 6, 2010
Recommendation:
Staff recommends accepting the proposal for 2010 custodial services from Perfect Cleaning Service,
Inc., 5852 N Northwest Highway, Chicago, IL 60631 in the Eunount of $78,804 for the period
February 1, 2010 through January 31, 2011. The current contract with ABC' Commercial will be
terminated effective January 31, 2010.
This contract will be funded from the Streets and Grounds budgeted amount of $125,000.00.
For reference, the 2009 custodial services contract with KIMCO Facility Services was in the
amount of $116,532.06 and the contract with ABC Commercial for the same year was $21,000.00
for a total of $137,532.06.
Attachments:
Proposal
Request for City Council Approval
Resolution
DES PLAINES
ILLINOIS
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Ph: (847) 391-5300
Request for City Council Purchase Approval
DATE: December 3 I , 2009
DEPARTMENT: Public Works and Engineering / Streets and Grounds Division
DEPARTMENT CODE: 2410 ACCOUNT CODE: 920110
ITEM OR SERVICE TO BE PURCHASED
Custodial Services
SUMMARY OF BIDS OR QUOTES
Perfect Cleaning Service, Inc. - $78,804.00
ABC Commercial, Inc. - $82,740.00
Best Quality Cleaning, Inc. - $109,800.00
Kimco Corporation -$121,154.16
TOTAL COST OF PRODUCT OR SERVICE $ 78,804.00
TOTAL AMOUNT BUDGETED $125,000.00
OTHER PROJECT COSTS (if applicable)
ONGOING OPERATING COSTS: (if appl icable)
THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET:
CITY COUNCIL ACTION REQUESTED
Approval of Lowest Responsible Bidder
WAIVE FORMAL BID PROCEDURES — SELECT ALL THAT APPLY
❑ Emergency Purchase 0 Equipment Standardization
❑ Joint Government Purchasing Program ❑ Sole Supplier
0 Professional Services Consulting 0 Technical Nature of Item Makes Competition
Impossible
❑ Other
SUMMARY
REQUESTED BY Howard Moser
APPROVED
CITY MANAGER _
CITY OF DES PLAINES
RESOLUTION R - 6 - 10
A RESOLUTION AUTIIORIZING TIIE EXECUTION OF A
CONTRACT BETWEEN PERFECT CLEANING SERVICE,
INC. AND TIIE CITY OF DES PLAINES FOR CLEANING
AND CUSTODIAL SERVICES AT SIX CITY OWNED
FACI LITIES.
WIIEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
of I)es Plaines to contract with individuals, associations and corporations, in any manner not
prohibited by law or by ordinance; and
WIIEREAS, the City currently has contracts with two separate custodial contractors for
cleaning and custodial services at six City owned facilities; and
WHEREAS, Public Works desires to consolidate the custodial services to one company
for custodial services at the six City owned facilities, which include City Hall, Police
Department, Public Works, Metra Train Station, Library parking garage and Metropolitan Square
parking deck; and
WIIEREAS, Public Works solicited proposals from nine vendors for cleaning and
custodial services at the six City owned facilities and four vendors responded; and
WHEREAS, the proposal received from Perfect Cleaning Service, Inc. was the lowest
responsible proposal received for cleaning and custodial services at the six City owncd facilities,
which met all of the requested specifications of the City, at a total annual cost of $81,924.00; and
WHEREAS, it is in the best interest of the City to authorize the City Manager to execute,
and the City Clerk to attest, the contract for cleaning and custodial services between Perfect
Cleaning Service, Inc. and the City of Des Plaines at six City owncd facilities in an amount not
to exceed $81,924.00, and to authorize the Director of Finance to issue payment to Perfect
('leaning Service, Inc. for cleaning and custodial services at a total annual cost of $81,924.00,
upon receipt and approval of invoices for services provided;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference as the factual basis for this transaction.
SECTION 2: That the City Council hereby authorizes the City Manager to execute, and
the City Clerk to attest, the contract for cleaning and custodial services between Perfect Cleaning
Services, Inc. and the City of Des Plaines, a copy of which is attached hereto and made a part
hereof as Exhibit "A," and the Director of Finance to issue payment to Perfect Cleaning Service,
Inc., 5852 N. Northwest llighway, Chicago, Illinois 60631 for cleaning and custodial services at
a total annual cost of $81,924.00, upon receipt and approval of invoices for services provided.
SECTION 3: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
MAYOR
AT'1'I;ST Approved as to form:
CITY CLERK ,Ray and P. Bar el, Assista Ci , Attorney
Legal\Res\20I0\Custodial Services 2010 Perfect Cleaning Service
2
CITY OF DES PLAINES
CONTRACT
1. PARTIES to this agreement made and dated the day of , are the City of
Des Plaines, acting by and through its Mayor and City Council, known hereinafter as "City", and the successful
bidder, Perfect Cleaning Service, Inc., 5852 N. Northwest Highway, Chicago, IL 60631 known hereinafter as the
"Contractor", its executors, administrators, successors or assigns.
2. TERMS: It is understood and agreed that the Instructions to Bidders, General Conditions, Specifications
and Proposal Forms titled Municipal Buildings Cleaning and Custodial Services as submitted to the City Clerk of
the City of Des Plaines on December 18, 2009, are all essential documents which are a part of this Contract, are
attached hereto, and are incorporated by reference as if fully set forth herein.
3. FULL COMPLIANCE: The Contractor agrees with the City to do all the work, furnish all materials and
equipment along with all labor necessary to complete the work for one-year in accordance with the terms,
conditions and specifications described in the Documents incorporated by reference in Paragraph 2, in order to fully
comply with all of the terms of this Contract. The parties hereto specifically agree that the consideration for this
Contract is sufficient.
4. ILLINOIS FREEDOM OF INFORMATION ACT: Contractor understands that amendments to the
Illinois Freedom of Information Act ( P.A. 96-0542) which take effect January 1, 2010, requires the Contractor to
produce to the Requester any of its company records and documents which are in any way related to the performance
of services under this agreement and not exempt from disclosure within five business days of the City's receipt of a
request for said records. Accordingly, the Contractor. agrees to be bound by the provisions of the Illinois Freedom of
Information Act ( 5 ILCS 140/1 et seq.), and agrees to deliver to the City all records in its possession relating to this
agreement within three (3) business days of a request by the City for said records.
Contractor agrees to reimburse the City any fees, fines, or costs incurred by or assessed against the City for its failure
to deliver requested records in the possession of the Contractor, and which the Contractor failed to deliver to the
City within three (3) business days of its receipt of a request from the City to do so. For purposes of this paragraph,
an e-mail request for records and documents will be considered received by the Contractor on the day sent.
The Contractor shall not be entitled to receive any wages, fees, or costs of any kind from the City for the production
of documents and records in response to a Freedom of Information Act request.
5. IN WITNESS WHEREOF, the said parties have executed this Contract on the date above mentioned.
Exhibit A
Des Plaines Contract
Perfect Cleaning Service, Inc.
Page #2
CITY OF DES PLAINES
Attest:
By:
City Clerk City Manager
(Seal)
Attest:
CONTRACTOR
If a Corporation:
Corporate Name
Secretary By:
If a Co -Partnership:
President
(Seal)
(Seal)
(Seal)
Partners Doing Business under the Firm Name of:
If an Individual:
(Seal)
CITY OF DES PLAINEST ILLINOIS
REQUEST FOR PROPOSALS
MUNICIPAL BUILDINGS CLEANING
AND CUSTODIAL SERVICES
INCLUDING:
City Hall (including Emergency Communications)
Police Department
Public Works
Metropolitan Square Parking Structure
DP Public Library Parking Structure
Metra Train Station
NOVEMBER 2009
CITY OF DES PLAINES
1420 MINER STREET
DES PLAINES, IL 60016
City of Des Plaines RFP Custodial Services
SECTION 1. INTRODUCTION
The City of Dcs Plaines ("City") requests proposals for professional services to provide cleaning
and custodial services at six City facilities. The facilities consist of the Police Department, City
I lall, Public Works building, Metropolitan Square parking facility, Metra train station depot, and
Des Plaines Libarary parking structure. The City's Emergency Communications Center occupies
one-half of the second level in the City Hall building. The scope of work is to include, but is not
limited to: cleaning of office spaces, cleaning of stairways and elevators, cleaning of washrooms
and locker rooms, cleaning of cafeteria areas and kitchens, cleaning of fitness rooms, cleaning of
conference and meeting rooms, cleaning of public areas and lobbies, and general cleaning of
outdoor areas adjacent to the facilities.
SECTION 2. BACKGROUND
Dcs Plaines is a full-service community located 17 miles northwest of the City of Chicago in
Cook County, Illinois. The City consists of both residential and commercial development
covering 15 square miles with approximately 58,000 residents and 22,000 housing units.
The Police facility is approximately 20,000 sq. ft. consisting of a basement and two levels above
grade. The building includes locker rooms, a fitness area, a lock up and holding cells, a cafeteria,
washrooms, office spaces, meeting rooms, and a public lobby area. The Police operate on a 24/7
basis and require 7 -day per week cleaning. Cleaning may be conducted between the hours of
6:00 a.m. and 12:00 p.m. (noon).
The City Hall facility is approximately 46,000 sq. ft. consisting of a basement and six levels
above grade. The building includes locker rooms, a fitness area, a cafeteria and kitchen, office
spaces, conference rooms, washrooms, City Council chambers, and a public lobby area. City Hall
operates 5 -days per week Monday — Friday between the hours of 8:00 a.m. and 5:00 p.m. The
building requires 5 -day per week cleaning. Cleaning may be conducted between the hours of
5:00 p.m. and 7:00 a.m. Public meetings are frequently held in the building during the early
evening hours however. Therefore, the public washrooms and meeting rooms on the first level
may require cleaning between 5:00 p.m. and 6:00 p.m., and again at the end of the evening.
The City's Emergency Communications Center is located on the second level of the City Hall
building and operates on a 24/7 basis. It consists of approximately 3,500 sq. ft. and requires 7 -
day per week cleaning. Cleaning may be conducted between the hours of 5:00 p.m. and 7:00 a.m.
The Public Works facility is approximately 54,000 sq. ft. consisting of one level without a
basement. The general office area requiring cleaning and included under this proposal is
approximately 10,000 sq. ft. The remainder of the building is vehicle storage and not included in
this proposal. The building includes locker rooms, washrooms, a cafeteria and kitchen, office
spaces, and meeting rooms. Public Works operates 5 -days per week Monday — Friday between
the hours of 8:00 a.m. and 5:00 p.m. The building requires 5 -day per week cleaning. Cleaning
may be conducted between the hours of 5:00 p.m. and 7:00 a.m.
Page 2 of 16
City of Des Plaines RFP Custodial Services
The City observes eleven (11) holidays per year. Therefore, City Hall (Emergency
Communications Center excluded) and the Public Works buildings will not require services on
those days.
The Library parking facility is approximately 185,000 sq. ft. consisting of a basement and three
levels above grade. The building consists of parking stalls, stairwells and two elevators. Cleaning
to be done once daily between the hours of 2:00 a.m. and 6:00 a.m. Monday through Sunday
(7 days per week).
The Metropolitan Square parking facility is approximately 229,000 sq. ft. consisting of four
levels. The building consists of parking stalls, stairwells and elevators. Cleaning to be done once
daily between the hours of 2:00 a.m. and 6:00 a.m. Monday through Sunday (7 days per week).
The Metra train station is approximately 4,000 sq. ft. consisting of three offices, two bathrooms
and lobby. Cleaning to be done twice daily - once between the hours of 2:00 a.m. and 6:00 a.m.
and again between the hours of 1:00 p.m. and 3:00 p.m. Monday through Sunday (7 days per
week).
SECTION 3. SCOPE
CITY HALL, POLICE AND PUBLIC WORKS BUILDINGS
The following detailed scope describes the minimum requirements the City desires in a proposal
for cleaning and custodial services. It may not be all inclusive of the tasks required to maintain
the buildings in a high-level manner as described in Section 3.3 below.
MATERIALS AND EQUIPMENT
3.1 CITY TO FURNISH
In support of this contract, the CITY will supply the following at no cost to the contract:
A. All paper products including toilet paper, paper towels, napkins, etc.
B. All liquid soaps and creams used in hand dispensers. All deodorant blocks.
C. Locations for storage of contractor's equipment and supplies.
D. Adequate containers for refuse disposal.
3.2 CONTRACTOR TO FURNISH
The contractor shall provide at the contractor's expense and at no additional cost to the contract
all materials, equipment and supplies needed to complete the work with the exception of those
Page 3 of 16
City of Des Plaines RFP Custodial Services
items being provided by the City as itemized in Section 3.1. The items to be furnished by the
contractor shall include but not be limited to the following:
A. All materials including properly fitting plastic liners, refuse bags, soaps, waxes, cicancrs,
and shampoos. Companies proposing the use of environmentally friendly "green"
cleaning products arc preferred and their use is encouraged by the City.
B. All power and hand equipment including wiping and dust rags, mops, brooms, buckets,
vacuum cicancrs, buffing machines, and specialty equipment including waste collection
containers.
C. A listing of equipment and materials to be used. All materials and equipment shall be of
industrial or commercial type and are to be approved by the City prior to their use. All
electrical equipment shall be kept in safe operating condition without frayed cords,
broken safety plugs, etc.
D. A record of all Material Safely Data Sheets and/or similar documents for those products
and materials used or stored on City property. These documents shall be kept on-site in a
manner satisfactory to the City.
3.3 CLEANING STANDARDS AND WORKMANSHIP
It is the intent of these specifications for the contractor to provide a high level of service in
building maintenance and custodial care. The following statements indicate the general standards
and workmanship to be furnished under this contract:
A. A satisfactory and acceptable floor or carpet will not have dust, streaks, marks or dirt in
corners behind doors or under furniture. All paper clips, staples, etc. shall be picked up.
The use of vacuuming equipment and/or treated dust mops will be used to keep the floors
clean.
B. Satisfactory and acceptable wet mopping will present a clean floor free from streaks,
smears and dried dirt. The use of dirty water or evidence of same will not be acceptable.
Safe, all-purpose detergents will be used on all resilient and hard floor surfaces. Proper
warning signs shall be placed advising of wet or slippery floor conditions.
C. Satisfactory and acceptable waxing and polishing will be accomplished through the use of
a thin coat of evenly layered wax. Floors will be bright and clean under furniture as well
as in traveled areas. Wax or polish will not be allowed to dry on wall bases, furniture
legs, equipment, etc.
D. A satisfactory and acceptable glass, mirror or vitreous surface will be free from streaks,
smears, and spots.
E. All storage areas and janitorial closets shall be maintained in a clean and orderly
Page 4 of 16
City of Des Plaines RFP Custodial Services
condition with all materials and equipment properly sorted at all tines.
3.4 TASKS TO BE ACCOMPLISI-IED DAILY - Items included in this class arc to be cleaned on
a daily basis.
A. General Housekeeping
✓ Gather all waste paper, insert liners, and remove waste to proper disposal arca. Nothing
shall be removed from desks and/or tables unless specifically marked to be thrown out.
✓ Dust exposed arca of desks, tables, counter tops, file cabinets, bookcases and shelves.
✓ Clean and sanitize all telephones.
✓ Spray and wipe clean of fingerprints and beverage rings, working area of desks, tables,
Glc cabinets, chairs, etc. Papers on these surfaces will not be disturbed.
✓ Clean and sanitize drinking fountains.
✓ Clean and sanitize kitchen counters, sinks, appliances, cafeteria tables, and damp wipe
seats and backs of chairs.
✓ Spot clean all interior glass including doors, windows and side lights. This includes the
interior side of the buildings' windows.
✓ Spot clean interior of elevators.
✓ Damp clean top handrail of all stairways.
✓ Empty exterior waste receptacles and cigarette containers and insert new liners if
required.
✓ Pick up debris on and adjacent to sidewalks around exterior of buildings i.e.: cigarette
butts, loose papers, cups, etc... (Does not include sidewalks in street rights-of-way).
✓ Sweep exterior walks, steps and landings at entrances. (Does not include sidewalks in
street rights-of-way).
✓ Vacuum door track of elevator doors using proper crevice tool.
B. Washrooms, Sinks, Fixtures
✓ Clean, sanitize and polish all fixtures including toilet bowls, urinals and hand basins and
associated faucets, fittings, etc.
Page 5 of 16
City of Des Plaines RFP Custodial Services
✓ Clean all chrome fittings.
✓ Clean and sanitize toilet seats (both sides) and all counter areas.
✓ Clean mirrors.
✓ Empty all containers and insert new liners.
✓ Damp clean exterior of waste containers.
✓ Dust tops of metal partitions.
✓ Spot clean metal partition doors.
✓ Spot clean walls around sinks and walls around and under towel cabinets and urinals.
✓ Clean and properly refill all dispensers.
✓ Showers - men's and women's - spot clean fixtures, floors and walls with disinfectant.
✓ Clean urinal screens, replace urinal deodorizers and room deodorizers, as needed.
C. Floor Care (Resilient and Hard)
✓ Dust mop with treated mop or vacuum all hard floor surfaces including stairways.
✓ Completely damp mop all hard floor surfaces and stairways.
✓ Completely damp mop all rubberized floors in the Police fitness rooms.
✓ Completely mop all entrance floors (mats to be picked up).
✓ Vacuum floor mats.
✓ Detergent mop and rinse all washroom and locker room floors.
D. Floor Care (Carpets)
✓ Remove any spots with cleaner as needed.
✓ Vacuum all open carpeted areas - open areas are those areas that can be reached with an
upright vacuum or 12" wand type vacuum without moving objects except chairs. This
includes elevators and elevator guide tracks and fitness rooms. Vacuum all edges/corners
with the appropriate attachments.
Page 6 of 16
City of Des Plaines RFP Custodial Services
C. Police Detention Cells
All cells will be completely cleaned as needed and available. All fixtures, floors, walls, and
ceilings will be cleaned one at a time, on a cell by cell basis. The main desk of the Police
Department will provide information as to which cells need cleaning and will provide access to
the area. A record must be kept when cells arc not available to be cleaned and forwarded to the
Public Works Department on a weekly basis.
3.5 TASKS TO BE ACCOMPLISI ICD WEEKLY - Items included in this class arc to be cleaned
weekly on Monday.
A. General Housekeeping
✓ Low dust all horizontal surfaces to hand height (70").
✓ Dust all common area sills and unobstructed horizontal surfaces including sills, ledges,
moldings, picture frames, wall hangings, and radiators (including washrooms and
lunchrooms).
✓ Dust tops of all divider partitions.
✓ Dust all vertical and horizontal blinds.
✓ Clean and polish all railings with approved cleaner.
✓ Completely clean all interior glass including windows and exterior entrance door glass.
✓ Completely clean kick plates on all doors.
✓ Remove fingerprints from doors, moldings and from around light switch plates (including
washrooms and lunchrooms).
B. Washrooms, Sinks, Fixtures
✓ Damp clean partition doors and remove all writing and graffiti where possible.
✓ Showers - men's and women's - Completely clean (scrub) walls, floors and chrome
fittings with scum remover and quaternary disinfectant to hand heights (70").
C. Floor Care (Resilient, Hard and Rubber)
✓ Machine spray buff all resilient tile areas.
✓ All entrance carpet shall be cleaned by means of carpet cleaning machine, as needed.
Page 7of16
City of Des Plaines RFP Custodial Services
D. Floor Care (Carpets)
✓ Lift and vacuum under all plastic chair mats, damp wipe mat.
3.6 'TASKS TO BE ACCOMPLISHED MONTHLY - Items included in this class are to be
cleaned monthly during the first week of that month.
A. General Housekeeping
✓ I ligh dust above hand height all horizontal surfaces (moldings, ledges, pipes, ducts,
heating outlets, picture frames, wall hangings, etc.), including washrooms and
lunchrooms.
✓ Completely clean all stainless steel rolling shutter doors.
✓ Vacuum dust from all window blinds.
✓ Vacuum or dust diffuser outlets, walls and ceiling for cobwebs.
✓ Dust tops of lockers.
✓ Vacuum all upholstered chairs and furniture and wipe down legs.
✓ Dust exterior of all lighting fixtures and diffusers.
✓ Completely clean all of the interior glass of all facilities, including the interior of
buildings' windows.
✓ Clean all display case glass including shelves.
B. Floor Care (Resilient and Hard)
✓ Refinish (machine scrub and wax) high traffic and heavily worn areas.
3.7 TASKS TO BE ACCOMPLISHED QUARTERLY - Items included in this class are to be
cleaned quarterly during the first week of January, April, July, and October.
A. General Housekeeping
✓ Vacuum all vertical surfaces of room dividers and partitions.
B. Washrooms, Sinks, Fixtures
✓ Thoroughly clean all washroom and locker room walls, floors and doors.
Page 8 of 16
City of Des I'laines RFP Custodial Services
✓ Clean exterior of all lockers.
C. Floor Care (Resilient and Ilard)
✓ Refinish (strip, seal and wax) all high traffic and heavily worn areas.
✓ Machine scrub and refinish all washroom floors.
✓ Scrub and clean all baseboards.
D. Floor Care - Carpets
✓ Shampoo and steam clean all high traffic areas, (more often, if needed).
✓ Damp clean and scrub all baseboards.
3.8 TASKS TO BE ACCOMPLISIIED SEMI-ANNUALLY - Items included in this class are to
be semi-annually during the last week in April and October of each year.
A. Floor Care (Resilient and Hard)
✓ Strip and refinish all floors including stairways.
3.9 TASKS TO BE ACCOMPLISHED ANNUALLY - Items included in this class are to be
cleaned annually during the last week in April of each year.
A. General Housekeeping
✓ Clean and wax all furniture and clean all upholstery with approved cleaning materials.
✓ Clean all upholstered vertical panel dividers using only cleaners approved and
recommended by the panel manufacturer.
✓ All upholstered furniture to be shampooed annually.
✓ Clean and polish all wood paneled walls.
✓ Clean all lighting fixtures, diffusers, and lamps.
Page 9 of 16
City of Des Plaines RFP Custodial Services
TRAIN STATION TASK SCHEDULE
Cleaning to be done twice daily —once between the hours of 2:00 a.m. and 6:00 a.m. and again
between the hours of 1:00 p.m. and 3:00 p.m. Monday through Sunday (7 days per week).
AREAS TO BE CLEANED
Washrooms and lobby arca. Offices and snack shop shall not be part of the contract.
CLEANING TASKS TO BE PREFORMED TWICE DAILY:
✓ Empty waste receptacles and replace liners as needed. Remove waste to proper disposal
arca.
✓ Dust and clean payphone, counter tops, partitions, ledges and moldings.
✓ Spot clean walls, partitions, interior windows, doors and woodwork to remove marks,
stains and fingerprints.
✓ Clean and polish bright metal entrance door handles, push bars front and rear, interior
doors and window frames.
✓ Spray and wipe wooden seats.
✓ Dust and damp mop terrazzo floor.
✓ Clean glass inside/outside front and rear.
✓ Clean and disinfect toilets, urinals, basins, partitions and ceramic tile. Clean and polish
mirrors, dispensers, bright metal in rest rooms and refill soap and toilet tissue dispensers.
✓ Pick up debris around exterior of building including bus and cab shelter areas.
✓ Sweep walks and door thresholds at front and rear entrances and vacuum all floor mats.
CLEANING TASKS PERFORMED MONTHLY:
✓ Dust vents and suspended light fixtures.
✓ Strip and reseal the terrazzo floor.
✓ Wax all wooden seats and walls.
✓ Sanitize waste receptacles.
Page 10 of 16
City of Des Plaines RFP Custodial Services
PARKING GARAGES TASK SCHEDULE
Cleaning 1.0 be done once daily between the hours of 2 a.m. and 6:00 a.m., Monday through
Sunday (7 days per week).
AREAS TO BE CLEANED:
All four levels of each garage including but not limited to parking stalls, stairwells and elevators.
CLEANING TASKS TO BE PERFORMED DAILY:
✓ Empty waste receptacles and replace liners as needed. Remove waste to proper disposal
area. Clean smoking areas and empty ashtrays.
✓ Sweep lobbies, landings, and stairwells/mop as needed. Vacuum all floor mats.
✓ Clean and wipe down elevator walls and doors.
✓ Clean windows within reach as needed.
✓ Pick up any trash or debris on each interior level of building including parking stalls.
✓ Pick up any trash and sweep as needed in dumpster areas.
✓ Report any broken building fixtures, burnt out lighting, graffiti, etc.
CLEANING TASKS PERFORMED WEEKLY:
✓ Mop lobbies, landings, and stairwells.
✓ Shampoo floor mats as needed.
✓ Clean/sanitize waste receptacles.
CLEANING TASKS PERFORMED MONTHLY:
✓ Wash interior of windows full length.
✓ Change air fresheners in elevators.
Page 11 of 16
City of Des Plaines RFP Custodial Services
3.10 PORTER SERVICE OPTION
The City conducts an average of 3-4 evening meetings per week at City I Iall. The contractor shall
include an optional per -hour cost to provide porter service to set-up and take-down tables as
needed, and provide City -supplied water pitchers and cups.
3.11 PERSONNEI.
The contractor may be working in areas containing sensitive or restricted information or
materials. All contractor employees must be covered by a blanket fidelity bond in the amount of
$10,000, a copy of' which must be provided to the City for each contract period.
All employees must be employed directly by the contractor. No sub -contracting of employees or
companies will be permitted.
All contractor employees will display City approved photo identification badges while working
on City premises. No employees will be allowed access to any area without displaying the
required identification badge. Employees shall wear uniforms with a company identification
patch at all times while working on City premises.
All employees assigned by the contractor shall be fully capable, experienced, and trained in the
work employed to perform. They shall be able to perform the essential functions of the job..
Prior to commencing work, the contractor shall submit to the City the names, home addresses,
date of birth, social security numbers and drivers license numbers of all employees to be engaged
in work under this contract or having access to the buildings in an inspecting or supervising
capacity, and shall cause each employee to furnish completed fingerprint charts and personal
history statements. No employee at any time during the contract period shall commence work
until the above information has been submitted to the City and the appropriate background
investigations have been conducted by the Police Department. The contractor shall provide to the
City written authorization from prospective employees under this contract to perform the security
clearances required in this contract.
The City shall have and exercise full and complete control over granting, denying, withholding,
or terminating security clearance for contractor's employees. Employees whom the City deems
careless, discourteous, or otherwise objectionable or who cannot meet standards required for
security or other reasons except sex, race, and creed or otherwise prohibited by law will be
prohibited from entering the buildings to perform work.
3.12 SECURITY AND ACCESS
The contractor will be working in several areas which are under secured access and other areas
which will be generally opened to the public during reasonable hours for meetings and other
uses. All secured areas shall be maintained in a secured condition and these areas shall be locked
immediately upon completing the required work. Access to the public meeting areas of City Hall
Page 12 of 16
City of Des Plaines RFP Custodial Services
will be secured upon completion of the public use. Schedules of all meetings and uses will be
provided to the contractor on a weekly basis. All areas shall be secured when the contractor has
completed daily operations.
Keys for City I fall will be furnished to the contractor on a daily basis so as to allow access to the
various areas to be maintained. The keys will be issued from the Police Department Operations
Desk and shall be returned at the completion of each working shift. At no time shall any key be
removed from City premises unless authorized by the Director of Public Works and Engineering.
SECTION 4. MANDATORY PRE -PROPOSAL MEETING
There will be a MANDATORY pre -proposal meeting held on Wednesday, December 9,
2009 at 10:00 a.m. The meeting will be held at the City Hall lobby, 1420 Miner Street, Des
Plaines, Illinois 60016. The purpose of the meeting will be to answer any questions and provide
an opportunity to tour the facilities and get a better understanding of the scope of services the
City requests.
SECTION 5. SUBMITTAL INFORMATION
The proposals shall include a separate monthly cost of services for each of the facilities as well as
an annual grand total. Payment for the work completed and accepted shall be made on a per
month basis for cleaning and custodial services for each class of work as identified in the
proposal. The City desires a one-year agreement with optional extensions.
At least four professional references must be submitted with the proposal along with the attached
Business Disclosure Statement that the company maintains a permanent place of business,
address thereof, and members or officers of the business.
Sealed envelopes containing three (3) copies of the proposal should be delivered to the City
Clerk's Office, Room 603, 1420 Miner Street, Des Plaines, IL, 60016, no later than
3:00 p.m. (local time), Friday, December 18, 2009. As soon as possible thereafter, the
proposals will be opened publicly. Proposal representatives may be present; however, award
decisions will not be made at the opening. Proposals must be typewritten and provided in
hardcopy. Proposals submitted orally (either by telephone or in person), by facsimile, or via E-
mail will not be accepted.
After selection of a provider for these services the City will negotiate with the provider to
finalize the scope of work, fees and specific contractual arrangements. The City of Des Plaines
reserves the right to reject any and all submissions, to negotiate changes in the scope of the work
or services to be provided, to withhold the award for any reason it may determine, and to waive
or decline to waive any technicalities or irregularities in a submission."
SECTION 6. CITY CONTACT INFORMATION
All questions regarding the requirements stated within this document should be directed to:
Page 13of16
City of Des Plaines RFP Custodial Services
Howard Moser
Acting Superintendent of General Services
City of Des Plaines Public Works Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Telephone: 847-391-5471
Proposal
Location
Monthly Cost ($)
City Hall (excluding Emergency Comm. Center)
,a,4OO , t'n
Emergency Comm. Center
AO .0 t;
Police
1, 5 ?,5 , 00
Public Works
G 5.1',A)/
Metropolitan Square Parking Structure
5C 6.0 0
Library Parking Structure
5 C,G .0' -
Metra Train Station
&SD ft
Total =
6,11, 00
Total Annual Cost =
$ 1 Au tat)G
Page 14 of 16
City of Des Plaines RFP Custodial Services
REFERENCES
List below the names of 4 past or current customers/clients where similar types of work are currently
being performed.
NAME OF COMPANY: V .1\ (Artie ({- u.k. 1
ADDRESS: [Ot SO,w 1 U. ' L u avi
CONTACT: t,DSM Sm )
PHONE NUMBER: g -t ''1 2?) -
NAME OF COMPANY: V kt 3 4p O l4 u NO R U , C CL.Y
ADDRESS: 2 t n t 1.J Leac P
CONTACT: lCi R.t_ lam ' kj.,\
PHONE NUMBER:
NAME OF COMPANY: A[, -k
ADDRESS: 3 L J Vh i i Cl Gt l i' 1 1
CONTACT: 'VY O nJ,e vYt v
PHONE NUMBER: b 0 — gq .'— 100
;>
NAME OF COMPANY: lis -k( 0 VI tL(,L_
ADDRESS: LLD Dot,30. A)
CONTACT: 610.4)1 brt.tdvAf
PHONE NUMBER: (D ..h.) 4 - ✓-YC
Page 15 of 16
City of Des Plaines RFP Custodial Services
Business Disclosure Statement
IF AN INDIVIDUAL
Owner: Signature:
Doing business as
Address:
City: State: Zip: Tel.:
IF A PARTNERSHIP
Name of Finn: By:
(Signature)
Business Address:
City: State: Zip: Tel.:
NAMES AND ADDRESSES OF ALL FIRM MEMBERS
IF A CORPORATION
1/417-1
Corporate Name: (� C) UPct_n i
A Corporation in the State of ' It • 0 >>
CAriLe-
Signed by: Arsaal a4:114 ZE`NJ Y‘) INA NS1L
(Print Name Here)
Business Address: E 8 S t\ Nbez1.4.1) 5 t kLL I
City: (✓ M l CG-0
State: `l t Zip: tDf(_i% 3 I Tel.: *-7-73 77 ' 7O u
NAMES OF OFFICERS: President: "..r i\A) 1'N COQ i .,1L
Secretary:
Attes .J L Quipecretary
Page 16 of 16
CITY OF
DES PLAINES
ILLINOIS
Consent Agenda Item #4 & 4a
City of Des Plaines
Public Works & Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: January 4, 2010 Ref #: 10-001
To: Jason Bajor, City Manager
From: Jon Duddles, P.E., Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering le0
Subject: 2010 Agreement for Aerial Photography
Issue: Ayres Associates is the consultant that has been chosen by the GIS Consortium, through a
detailed request for qualifications and proposal process, as the vendor for aerial photography for the
Geographical Information System. This work is performed in the spring months, before the trees
and vegetation leaf over, to maximize the line of sight to ground and structures. The work entails the
following components:
Color Aerial Photography Acquisition
$9,501.00
Scanning and Aero Triangulation
$10,251.00
Digital Orthophotography
$8,662.00
LiDAR Acquisition and Processing
$28,950.00
Total Fees
,,d,-,
$57,364.00
,364.00 shall be invoiced on or after January 1, 2011
Analysis: Ayres has provided these valuable services for the past seven years under previous,
annual contracts, and their product has kept our GIS mapping system up to date. Under the current
acquisition schedule, the city is scheduled to capture new color aerials as well as a LiDAR (Light
Detection And Ranging) contour surface information. The LiDAR acquisition is being performed
due to the airspace restrictions of O'Hare International Airport.
Recommendation: It is in the best interest of the City to waive normal bidding requirements and
approve the agreement with Ayres Associates, 1802 Pankratz Street, Madison, WI 53704-3186 in
the amount of $57,364.00. This is a budgeted item from the GIS Fund.
AJD/dls
Attachments
Agreement
Request for Purchase Approval
Resolution
H:\Engineering\Correspondence\City Council Meeting\2010\ 1-19- 10\2010 Ayres Aerial Photography Contract.doc
CITY OF
DES PLAINES
ILLINOIS
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Ph: (847) 391-5300
Request for City Council Purchase Approval
DATE: January 4, 2010
DEPARTMENT: Engineering
DEPARTMENT CODE: 0659
ACCOUNT CODE: 960990
ITEM OR SERVICE TO BE PURCHASED
Aerial Photography
SUMMARY OF BIDS OR QUOTES
Ayres Associates - $57,364
TOTAL COST OF PRODUCT OR SERVICE $57,364
TOTAL AMOUNT BUDGETED: $50,000.00
OTHER PROJECT COSTS (if applicable)
ONGOING OPERATING COSTS: (if applicable)
THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET:
CITY COUNCIL ACTION REQUESTED
❑ Approval of Lowest Responsible Bidder
WAIVE FORMAL BID PROCEDURES — SELECT ALL THAT APPLY
❑ Emergency Purchase 0 Equipment Standardization
Joint Government Purchasing Program 0 Sole Supplier
❑ Professional Services Consulting 0 Technical Nature of Item Makes Competition Impossible
❑ Other -
SUMMARY
Accept Ayres Assoc. agreement for aerial photography.
REQUESTED BY Jon Duddles, P.E.
DEPARTMENT HEAD
*if
CITY MANAGER
FINANCE DIRECTOR
CITY OF DES PLAINES
RESOLUTION R - 9 - 10
A RESOLUTION AUTHORIZING THE EXECUTION OF
AN AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN AYRES ASSOCIATES, INC. AND THE CITY
OF DES PLAINES FOR AERIAL PHOTOGRAPHY FOR
THE GIS SYSTEM.
WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, the City of Des Plaines is a member of the Municipal Geographic
Information System Consortium and has a geographical information system (GIS); and
WHEREAS, the Municipal GIS Consortium has chosen Ayres Associates, Inc. for aerial
photography for the GIS system for the past several years; and
WHEREAS, the City Council approved the execution of contracts with Ayres
Associates, Inc. for aerial photography for the GIS system for the past several years; and
WHEREAS, Ayres Associates, Inc. has provided valuable services to the City pursuant
to said contracts, and their services have given them valuable insight to our GIS mapping system;
WHEREAS, it is in the best interest of the City to waive the purchasing policies and
guidelines in the City Code, to authorize the City Manager to execute, and City Clerk to attest,
the agreement with Ayres Associates, Inc. for aerial photography for the GIS system at a cost not
to exceed $57,364.00, and to authorize the Director of Finance to issue payment to Ayres
Associates, Inc. in an amount not to exceed $50,000.00 for aerial photography in 2010 and the
remainder of $7,364.00 in 2011;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference as the factual basis for this transaction.
SECTION 2: chat in the best interest of the City of Des Plaines, the City Council
hereby waives the purchasing policies and guidelines in the City Code, authorizes the City
Manager to execute, and the City Clerk to attest, the Agreement for Professional Services
1
between the City of Des Plaines and Ayres Associates, Inc. for aerial photography for the GIS
system at a cost not to exceed $57,364.00, a copy of which is attached hereto and made a part
hereof as Exhibit "A," and the Director of Finance is hereby authorized to issue payments to
Ayres Associates, Inc., 1802 Pankratz Street, Madison, Wisconsin 53704-3186 in an amount not
to exceed $50,000.00 in 2010, and that the remainder of $7,364.00 will be invoiced and paid in
2011.
SECTION 3: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Raymond P. Bartel; Asst. City A torney
1 egal\Res\20I0\Ayres GIS 2010 Contract
AGREEMENT FOR
PROFESSIONAL SERVICES
THIS IS AN AGREEMENT made between the City of Des Plaines, Illinois (OWNER) and
Ayres Associates Inc., 1802 Pankratz Street, Madison, Wisconsin 53704 (CONSULTANT).
OWNER intends to retain the CONSULTANT to obtain spring 2010 color aerial
photography of the City, to prepare an analytical aerotriangulation solution for the block of aerial
photography, and prepare orthophotography. Additionally, CONSULTANT will acquire LiDAR
data and prepare a digital terrain model and contours. Project area map attached to the
contract as Attachment D.
OWNER and CONSULTANT agree to performance of professional services by
CONSULTANT and payment for those services by OWNER as set forth below.
ARTICLE 1 - BASIC SERVICES
CONSULTANT shall provide professional services for OWNER on the Project to which this
Agreement applies, including customary services incidental thereto, and as indicated in
Attachment A.
ARTICLE 2 - ADDITIONAL SERVICES
If authorized in writing by OWNER, CONSULTANT shall furnish or obtain from others Additional
Services not included as part of Basic Services. These services will be paid for by OWNER as
indicated in Article 5 and Attachment C.
ARTICLE 3 - OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner so as not to delay the services of
CONSULTANT:
3.1 Designate in writing a person to act as OWNER's representative.
3.2 Provide all criteria and full information as to OWNER's requirements.
3.3 Place at CONSULTANT's disposal all available pertinent information, upon which the
CONSULTANT can rely.
ARTICLE 4 - PERIODS OF SERVICE
The provisions of this Article 4 and the compensation for CONSULTANT's services have been
agreed to in anticipation of the orderly and continuous progress of the Project. In Attachment B
specific periods of time for rendering services are set forth or specific dates by which services
Page 1 of 12
A
are to be completed are provided; if such dates are exceeded through no fault of
CONSULTANT, compensation provided herein shall be subject to equitable adjustment.
ARTICLE 5 - PAYMENTS
5.1 Methods of Payments for Services and Expenses
5.1.1 OWNER shall pay CONSULTANT for Basic Services and Additional Services rendered
(as amended and supplemented by Attachment A) and for Reimbursable Expenses in
accordance with Attachment C.
5.2 Times of Payments
5.2.1 CONSULTANT shall submit monthly invoices for Basic and Additional Services rendered
and for Reimbursable Expenses incurred. OWNER shall make prompt monthly payments in
response to CONSULTANT's invoices.
5.2.2 The CONSULTANT will submit monthly invoices to the OWNER based on the percent
complete of the contracted work.
5.3 Other Provisions Concerning Payments
5.3.1 In the event of termination by OWNER, CONSULTANT will be reimbursed for all charges
and services rendered.
5.3.2 Records pertinent to CONSULTANT's compensation will be kept in accordance with
generally accepted accounting practices.
5.3.3 Factors determining compensation payable to CONSULTANT will be adjusted
periodically and equitably to reflect changes in various elements that comprise such factors.
5.3.4 The amount of any excise, value-added, gross receipts, or sales taxes that may be
imposed shall be added to the compensation as determined above.
5.4 Definitions
5.4.1 Direct Labor Costs used as basis for payment means salaries and wages (basic and
incentive) paid to all CONSULTANT's personnel engaged directly on the Project, but does not
include indirect payroll related costs.
5.4.2 Reimbursable Expenses mean the actual expenses incurred by CONSULTANT or
CONSULTANT's independent professional associates or consultants, directly or indirectly in
connection with the Project, such as expenses for: transportation and subsistence incidental
thereto; telephone calls, electronic mail, facsimile transmissions, and telegrams; expenses
incurred for computer time, word processing equipment, survey, and other highly specialized
equipment; and reproduction of reports, documents, and similar Project -related items.
Page 2 of 12
ARTICLE 6 - GENERAL CONSIDERATIONS
6.1 Reuse of Documents
Any reuse of the services and documents provided under this agreement for purposes not
intended, will be at the owners sole risk.
6.2 Controlling Law
This Agreement is to be governed by the law of the State of Illinois. Venue for any actions
concerning this agreement shall be in the Circuit Court of Cook County 2nd District.
6.3 Copyright Assignment
The CONSULTANT assigns copyright to the OWNER for all deliverable products produced
under this contract. All deliverable products prepared by the CONSULTANT under this contract
are the property of the OWNER. The CONSULTANT agrees that the products shall not be
made available to nor used to prepare additional products for any individual or organization at
any time without prior written approval by the OWNER.
ARTICLE 7 - EXHIBITS AND SCHEDULES
7.1 The following Exhibits are attached to and made a part of this Agreement.
7.1.1 Attachment A - Scope of Services, consisting of 2 pages.
7.1.2 Attachment B - Periods of Service, consisting of 1 page.
7.1.3 Attachment C - Compensation and Payments, consisting of 1 page.
7.1.4 Attachment D - Project Area Map, consisting of 1 page.
7.1.5 Attachment E - Additional Provisions to Contract, consisting of 2 pages.
7.2Thi s Agreement (consisting of pages 1 to 12, inclusive), together with the Exhibits and
Schedules identified above, constitute the entire agreement between OWNER and
CONSULTANT and supersede all prior written or oral understandings. This Agreement
and said Exhibits may only be amended, supplemented, modified or canceled by a duly
executed written instrument.
Page 3 of 12
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the
day and year first written above.
City of Des Plaines, Illinois Ayres Associates Inc
OWNER CONSULTANT
(Signature)
(Printed Name) Kirk Contrucci
(Title) Vice President
(Date)
Page 4 of 12
ATTACHMENT A - SCOPE OF SERVICES
Agreement dated OWNER
CONSULTANT
Initials:
BASIC SERVICES
1.1 General
1.1.1 CONSULTANT shall provide professional services for OWNER as hereinafter provided.
1.2 Photogrammetric Services
After written authorization to proceed, CONSULTANT shall:
1.2.1 Obtain 1 "=450' and 1" = 650' scale color aerial photography of the City of Des Plaines in
the spring of 2010. The 650' scale photography area is shown on the attached map,
Attachment D. All photography will be flown with 60 percent forward lap and 30%
sidelap.
1.2.2 Install ground control in and around the project area to support the orthophotography.
1.2.3 Prepare 3- and 4 -inch resolution color digital orthophotography for the City. The 4 -inch
resolution imagery will be produced for the area shown on the map, Attachment D, the
3 -inch area includes the remainder of the project area. The ortho-photography will be
delivered in uncompressed, TIFF format (with world file) and will be accompanied by a
tiling schematic in hardcopy and ESRI format. Orthophotography will include MrSID
format compressed tiles and project -wide mosaic. CONSULTANT will:
• Utilize existing GISC Digital Terrain Model (DTM) to rectify the orthophotography.
• Prepare orthophoto tiles in a fashion to minimize "white space" or "void areas"
around the exterior of the municipality when existing GISC DTM is available.
1.2.4 Acquire and process to bare -earth a DTM surface using Light Detection And Ranging
(LiDAR) technology. A 1 -foot contour surface will be developed for the project boundary
to 1 "=50' mapping scale. Contour data will meet National Map Accuracy Standards.
1.2.5 Deliverable products will include:
• Digital orthophotography based on PLSS quarter sections, in TIF format
• Digital city-wide ortho mosaic in MrSID format
• Digitally scanned raw imagery
• Flight Plan in vector format
• Topographic / LiDAR data.
o Classified LiDAR point cloud data in LAS and shapefile format
o Bare -earth LiDAR points in LAS and shapefile format
o Bare -earth DEM deliveries in ESRI Grid format.
o Breakline terrain data in ESRI shapefile or geodatabase format.
o 1 -foot contours in ESRI shapefiles or geodatabase format.
• One copy of FGDC compliant metadata for all digital files in HTML and XML format.
Page 5 of 12
ADDITIONAL SERVICES
2.1 Services Requiring Authorization in Advance
If authorized in writing by OWNER, CONSULTANT shall furnish or obtain from others Additional
Services as hereinafter provided. These services are not included as part of Basic Services
and will be paid for by OWNER as indicated in Article 5 and Attachment C.
2.1.1 Services to investigate existing conditions or facilities or to verify the accuracy of
information furnished by OWNER.
2.1.2 Services resulting from significant changes in the general scope, extent or character of
the Project.
2.1.3 Furnishing services of independent professional associates and consultants for other
than Basic Services.
2.1.4 Preparing to serve or serving as a consultant or witness for OWNER in any litigation,
arbitration or other legal or administrative proceeding involving the Project.
2.1.5 Additional services in connection with the Project, including services which are to be
furnished by OWNER, and services not otherwise provided for in this Agreement.
OWNER'S RESPONSIBILITIES
In addition to the OWNER's responsibilities listed in Article 3, OWNER shall do the following in
a timely manner so as not to delay the services of CONSULTANT:
3.4 Furnish to CONSULTANT, as required for performance of CONSULTANT's Basic Services,
the following, all of which CONSULTANT may use and rely upon in performing services
under this Agreement.
3.5 Other special data or consultations not covered under BASIC SERVICES and
ADDITIONAL SERVICES.
3.6 To the extent allowed by law, arrange for access to and make all provisions for
CONSULTANT to enter upon public and private property as required for CONSULTANT to
perform services under this Agreement.
3.7 Furnish approvals and permits from all governmental authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for completion
of the Project.
3.8 Give prompt written notice to CONSULTANT whenever OWNER observes or otherwise
becomes aware of any development that affects the scope or timing of CONSULTANT's
services.
3.9 Furnish, or direct CONSULTANT to provide, Additional Services as stipulated in
paragraph 2.1 of this Agreement or other services as required.
3.10 Bear all costs incident to compliance with the requirements of Article 3, as amended and
supplemented by Attachments A and C.
3.11 OWNER has designated the following representative to serve as the Quality
Assurance/Quality Control for the project: Thomas Thomey; MGP, Inc.; 701 Lee Street,
Suite 1020; Des Plaines, IL 60016; Phone: (847) 656-5698. CONSULTANT will deliver
Preliminary Orthophotography Product to the above designee.
Page 6 of 12
3.12 OWNER will provide CONSULTANT with accurate mapping boundaries prior to aerial
photo acquisition.
3.13 Prior to commencement of mapping, OWNER will provide CONSULTANT with the most
current ESRI Geodatabase which includes the existing Digital Terrain Model (DTM) to be
used in the preparation of orthophotography. Geodatabase shall reflect the most current
feature geometry and attribution.
3.13 Prior to commencement of mapping, OWNER will provide CONSULTANT with the most
current ESRI Geodatabase to which any new and update mapping performed under this
contract will be added. Geodatabase shall reflect the most current feature geometry and
attribution.
Page 7 of 12
ATTACHMENT B - PERIODS OF SERVICE
Agreement dated
OWNER
CONSULTANT
4.1 Provisions of Article 4 are hereinafter amended and supplemented as follows:
Initials:
4.2 The services called for in Attachment A - Scope of Services will be completed and
submitted as follows:
4.2.1 Preliminary Orthophotograhy and LiDAR Product. CONSULTANT will deliver the
Preliminary Orthophotography and LiDAR Product (Orthophotography tiles in TIF
format, Contours derived from LiDAR) to OWNER by November 1, 2010, provided
that the CONSULTANT receives the existing DTM data in Geodatabase format
from OWNER, as stated in paragraph 3.13, Attachment A, by March 15, 2010.
Delay in the Geodatabase delivery from OWNER to CONSULTANT will result in
equivalent delay for Preliminary Orthophotography Product delivery to OWNER.
4.2.2 QA/QC Review. OWNER, or the designee as stated in paragraph 3.11
Attachment A, will review the Preliminary Orthophotography and LiDAR Product
and compile suggestions for modification and adjustment and submit review to
CONSULTANT within 15 calendar days of receipt of Preliminary Orthophotography
Product.
4.2.3 Final Deliverable. CONSULTANT will make final delivery of the Orthophotography
and LiDAR Products (all deliverables) within 15 calendar days of receipt of the
QA/QC Review from OWNER, or the designee as stated in paragraph 3.11
Attachment A.
4.3 CONSULTANT's services under this Agreement shall be considered complete at the earlier
of (1) the date when the submissions have been accepted by OWNER or (2) thirty days after
the date when such submissions are delivered to OWNER.
4.4 If OWNER has requested significant modifications or changes in the general scope, extent
or character of the Project, the time of performance of CONSULTANT's services shall be
adjusted equitably.
4.5 If CONSULTANTs services for the Project are delayed or suspended in whole or in part by
OWNER for more than three months for reasons beyond CONSULTANT's control,
CONSULTANT shall on written demand to OWNER (but without termination of this Agreement)
be paid as provided in paragraph 5.3.2.
Page 8 of 12
ATTACHMENT C - COMPENSATION AND PAYMENTS
Agreement dated
5.1 Methods of Payments for Services and Expenses
OWNER
CONSULTANT
Initials:
5.1.1 Basic Services. OWNER shall pay CONSULTANT for Basic Services rendered as
follows:
5.1.1.1 Color Aerial Photography Acquisition
Scanning and Aerotriangulation
Digital Orthophotograhy
LiDAR Acquisition and Processing
Total Fees
$ 9,501.00
$ 10,251.00
$ 8,662.00
$ 28,950.00
$ 57,364.00
5.1.1.2 CONSULTANT shall submit invoices for Basic and Additional Services
Rendered according to the following schedule.
■ $50,000.00 of the total contract fees shall be invoiced according
to Article 5 during the 2010 project year.
• The remaining contract fees, $7,364.00, shall be invoiced on or
after January 1, 2011.
5.1.2 Additional Services. OWNER shall pay CONSULTANT for Additional Services rendered
as follows:
5.1.2.1 General. For Additional Services of CONSULTANT's principals and employees
engaged directly on the Project and rendered pursuant to paragraph 2.1 on the basis of
CONSULTANT's Direct Labor Costs times a factor of 2.8.
5.1.2.2 Professional Associates and Subconsultants. For services and Reimbursable
Expenses of independent professional associates and subconsultants employed by
CONSULTANT to render Additional Services pursuant to paragraph 2.1, the amount
billed to CONSULTANT therefore times a factor of 1.15.
5.1.2.3 Serving as a Witness. For services rendered by CONSULTANT's principals and
employees as consultants or witnesses in any litigation, arbitration or other legal or
administrative proceedings in accordance with paragraph 2.1.4, at the rate of $1,000.00
per day or any portion thereof.
5.1.3 For Reimbursable Expenses. In addition to payments provided for in paragraphs 5.1 .1
and 5.1.2, OWNER shall pay CONSULTANT the actual costs (except where specifically
provided otherwise) of all Reimbursable Expenses incurred in connection with all Basic and
Additional Services.
5.1.4 The terms "Direct Labor Costs" and "Reimbursable Expenses" have the meanings
assigned to them in Article 5.4.
Page 9 of 12
Attachment D — Project Area Map
Orthophotography and
LiDAR Limits
tr-
rr-
�a
d,__
-1k
N v
Photography acquired south of this line will be
1" = 650' negative scale and will support 4"
orthophotography.
Page 10 of 12
ATTACHMENT E ADDITIONAL PROVISIONS TO CONTRACT
Representation and Certification of Services. The Consultant represents and certifies that
the Services shall be performed in accordance with the standards of professional practice, care,
and diligence practiced by recognized consulting firms in performing services of a similar nature
in existence at the Time of Performance. The representations and certifications expressed
shall be in addition to any other representations and certifications expressed in this Agreement,
or expressed or implied by law, which are hereby reserved unto the City.
Termination of Agreement. Either party of this contract may terminate this agreement
without cause upon 30 days written notice to the other party.
Indemnification. The Consultant proposes and agrees that the Consultant shall indemnify,
save harmless, and defend the City against all damages, liability, claims, losses, and expenses
(including attorneys' fees) that may arise, or be alleged to have arisen, out of or in connection
with the Consultant's negligent performance of, or failure to perform, the Services or any part
thereof, or any failure to meet the representations and certifications set forth in this Agreement,
except to the extent caused by the sole negligence of the City.
No Personal Liability. No elected or appointed official, or employee of the City shall be
personally liable, in law or in contract, to the Consultant as the result of the execution of this
Agreement.
Relationship of the Parties. The Consultant shall act as an independent contractor in
providing and performing the Services. Nothing in, nor done pursuant to, this Agreement shall
be construed (1) to create the relationship of principal and agent, employer and employee,
partners, or joint venturers between the City and Consultant; or (2) to create any relationship
between the City and any subcontractor of the Consultant.
Conflict of Interest The Consultant represents and certifies that, to the best of its knowledge,
(1) no City employee or agent is interested in the business of the Consultant or this Agreement;
(2) as of the date of this Agreement neither the Consultant nor any person employed or
associated with the Consultant has any interest that would conflict in any manner or degree with
the performance of the obligations under this Agreement; and (3) neither the Consultant nor
any person employed by or associated with the Consultant shall at any time during the term of
this Agreement obtain or acquire any interest that would conflict in any manner or degree with
the performance of the obligations under this Agreement.
No Collusion. The Consultant represents and certifies that the Consultant is not barred from
contracting with a unit of state or local government as a result of (1) a delinquency in the
payment of any tax administered by the Illinois Department of Revenue unless the Consultant is
contesting, in accordance with the procedures established by the appropriate revenue act, its
liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the
Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (2) a violation of either Section 33E-3 or
Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. The
Consultant represents that the only persons, firms, or corporations interested in this Agreement
as principals are those disclosed to the City prior to the execution of this Agreement, and that
this Agreement is made without collusion with any other person, firm, or corporation. If at any
time it shall be found that the Consultant has, in procuring this Agreement, colluded with any
other person, firm, or corporation, then the Consultant shall be liable to the City for all loss or
damage that the City may suffer, and this Agreement shall, at the City's option, be null and
void.
Page 11 of 12
Compliance W h Laws and Grants. Consultant shall give all notices and take all other action
that may be necessary to ensure that the Services are provided, performed, and completed in
accordance with all required governmental permits, licenses, or other approvals and
authorizations that may be required in connection with providing, performing, and completing
the Services, and with all applicable statutes, ordinances, rules, and regulations, including
without limitation the Fair Labor Standards Act; any statutes regarding qualification to do
business; any statutes prohibiting discrimination because of, or requiring affirmative action
based on, race, creed, color, national origin, age, sex, or other prohibited classification,
including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et
seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply
with all conditions of any federal, state, or local grant received by Owner or Consultant with
respect to this Agreement or the Services.
Consultant shall be solely liable for any fines or civil penalties that are imposed by any
governmental or quasi -governmental agency or body that may arise, or be alleged to have
arisen, out of or in connection with Consultant's, or its subcontractors, performance of, or
failure to perform, the Services or any part thereof.
Every provision of law required by law to be inserted into this Agreement shall be deemed to be
inserted herein.
Confidential Information. The term "Confidentiallnformation"shall mean information in the
possession or under the control of the City relating to the technical, business, or corporate
affairs of the City; City property; user information, including, without limitation, any information
pertaining to usage of the City's computer system, including and without limitation, any
information obtained from server Togs or other records of electronic or machine readable form;
and the existence of, and terms and conditions of, this Agreement. City Confidential
Information shall not include information that can be demonstrated: (1) to have been rightfully
in the possession of the Consultant from a source other than the City prior to the time of
disclosure of said information to the Consultant under this Agreement ("Time of Disclosure");
(2) to have been in the public domain prior to the Time of Disclosure; (3) to have become part
of the public domain after the Time of Disclosure by a publication or by any other means except
an unauthorized act or omission or breach of this Agreement on the part of the Consultant or
the City; or (4) to have been supplied to the Consultant after the Time of Disclosure without
restriction by a third party who is under no obligation to the City to maintain such information in
confidence.
No Disclosure of Confidential Information by the Consultant. The Consultant
acknowledges that it shall, in performing the Services for the City under this Agreement, have
access to or be directly or indirectly exposed to Confidential Information. The Consultant shall
hold confidential all Confidential Information and shall not disclose or use such Confidential
Information without express prior written consent of the City. The Consultant shall use
reasonable measures at least as strict as those the Consultant uses to protect its own
confidential information. Such measures shall include, without limitation, requiring employees
and subcontractors of the Consultant to execute a non -disclosure agreement before obtaining
access to Confidential Information.
Page 12 of 12
RIDER TO THE AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF DES PLAINES
AND
AYRES AND ASSOCIATES, INC.
1. Ayres and Associates, Inc. understands that amendments to the Illinois Freedom of
Information Act ( P.A. 96-0542) which takes effect January 1, 2010, requires Ayres and
Associates, Inc. to produce to the Requester any of its company records and documents
which are in any way related to this the performance of services under this agreement within
five business days of the City's receipt of a request for said records. Accordingly Ayres and
Associates, Inc. agrees to be bound by the provisions of the Illinois Freedom of Information
Act ( 5 ILCS 140/1 et seq), and agrees to deliver to the City all records in its possession
relating to this agreement within three (3) business days of a request by the City for said
records.
2. Ayres and Associates agrees to reimburse the City any fees, fines, or costs incurred by or
assessed against the City for its failure to deliver requested records in the possession of Ayres
and Associates, and which Ayres and Associates failed to deliver to the City within three (3)
business days of it's receipt of a request from the City to do so. For purposes of this
paragraph, an e-mail request for records and documents will be considered received on the
day sent.
3. If there is any conflict between the terms of the rider and the terms of the agreement, the
terms of the rider shall control.
AYRES AND ASSOCIATES, INC. CITY OF DES PLAINES
Its:
Date:
Rb/Ayres & Ass rider
Its:
Date:
CITY OF
DES PLAINES
ILLINOIS
Consent Agenda Item #5 & 5a
City of Des Plaines
Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: January 4, 2010 Ref #: 10-002
To: Jason Bajor, City Manager
From: Jon Duddles, P.E., Assistant Director of Public Works and Engineering A--/'
Cc: Timothy Oakley, P.E., CFM, Director of Public Works and Engineering 160
Subject: Renewal of Municipal GIS Partners Contract for 2010
Issue: The City's contract for Geographical Information System (GIS) staffing and services is up
for annual renewal in 2010. Municipal GIS Partners (MGP) is the vendor, selected by the GIS
Consortium, to provide staffing and technical services for the City's GIS.
Analysis: The City has been a member of the GIS Consortium since 2001, along with the Village
of Deerfield, Village of Glencoe, Village of Glenview, City of Highland Park, Village of
Lincolnshire, Village of Lincolnwood, Village of Morton Grove, City of Park Ridge, Village of
Skokie, Village of Winnetka, Village of Norridge, Village of Wheeling, Village of Oak Brook,
Village of Elk Grove, and Village of Riverside.
This year's fees are based on a 0% increase over 2009 as approved by the GIS Consortium board.
During the preceding year, MGP completed mapping of the City's sewer systems and water system
and has updated the associated atlas books. They also updated the TIF District boundaries and
corrected address data, 1 — foot elevation contours, zoning districts and the Internet webpage with
the City's GIS data. That information is available to all users of the City's computer system, and the
general public at www.gisconsortium.org or on the City's website under Des Plaines Interactive
Map.
Recommendation: We recommend approval of the contract with Municipal GIS Partners, Inc.,
701 Lee Street, Des Plaines, IL 60016 in the amount of $175,277.00. This is a budgeted item
from the GIS fund.
AJD/ajd
Attachments
Resolution
MGP Contract
Request for Purchase Approval
H:\Engineering\Correspondence\City Council Meeting \201O\1-I9-10\MGP Memo for Contract Renewal 20I0.doc
CIN OF
DES PLAINES
ILLINOIS
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Ph: (847) 391-5300
DATE: January 4, 2010
Request for City Council Purchase Approval
DEPARTMENT: Engineering
DEPARTMENT CODE: 0659
ACCOUNT CODE: 960990
ITEM OR SERVICE TO BE PURCHASED
Provide staffing and technical services for the City's Geographic Information System.
SUMMARY OF BIDS OR QUOTES
Municipal GIS Partners, Inc. (MGP) - $175,277.00
TOTAL COST OF PRODUCT OR SERVICE $175,277.00
TOTAL AMOUNT BUDGETED: $176,000.00
OTHER PROJECT COSTS (if applicable)
ONGOING OPERATING COSTS: (if applicable)
THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET:
CITY COUNCIL ACTION REQUESTED
❑ Approval of Lowest Responsible Bidder
WAIVE FORMAL BID PROCEDURES — SELECT ALL THAT APPLY
❑ Emergency Purchase 0 Equipment Standardization
El Joint Government Purchasing Program 0 Sole Supplier
❑ Professional Services Consulting 0 Technical Nature of Item Makes Competition Impossible
Other- As selected by the GIS Consortium
SUMMARY
Recommend renewing Municipal GIS Partners' contract.
REQUESTED BY Jon Duddles, P.E. 143 60
DEPARTMENT HEAD
CITY MANAGER
FINANCE DIRECTOR
CITY OF DES PLAINES
RESOLUTION R - 10 - 10
A RESOLUTION AUTHORIZING THE EXECUTION OF A
CONTRACT BETWEEN MUNICIPAL GIS PARTNERS,
INC. AND THE CITY OF DES PLAINES FOR GIS
DATABASE SERVICES.
WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, the City of Des Plaines is a member of the Geographic Information System
Consortium (GISCon) and has a geographical information system (GIS); and
WHEREAS, the City desires to continue services provided by Municipal GIS Partners,
Inc. for support services including but not limited to; management, development, operation, and
maintenance of the GIS system for the City; and
WHEREAS, it is in the best interest of the City to waive the purchasing policies and
guidelines in the City Code, to authorize the Mayor to execute, and the City Clerk to attest, a
contract between the City of Des Plaines and Municipal GIS Partners, Inc. for GIS database
support services for the 2010 calendar year at a cost not to exceed $175,277.00 and to authorize
the Director of Finance to issue payment to Municipal GIS Partners, Inc. in an amount not to
exceed $175,277.00 upon receipt of invoice;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference as the factual basis for this transaction.
SECTION 2: That in the best interest of the City of Des Plaines, the City Council
hereby waives the purchasing policies and guidelines in the City Code and directs the Mayor to
execute, and the City Clerk to attest, a contract between the City of Des Plaines and Municipal
GIS Partners, Inc. for GIS database support services at a cost not to exceed $175,277.00, a copy
of which is attached hereto and made a part hereof as Exhibit "A," and authorizes the Director of
Finance to issue payment, pursuant to the terms of the contract, in an amount not to exceed
1
$175,277.00 to Municipal GIS Partners, Inc., 701 Lee Street, Des Plaines, Illinois 60016 for GIS
support services.
SECTION 3: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK
Legal\Rcs\2010\MGP - GIS 2010 Contract
2
GIS Consortium Service Provider Contract
This CONTRACT made and entered into this 1st day of January, 2010, by and
between the CITY OF DES PLAINES, an Illinois municipal corporation (hereinafter
referred to as "City"), and Municipal GIS Partners, Inc. (MGP), 701 Lee Street, Suite 1020,
Des Plaines, Illinois 60016 (hereinafter referred to as "Consultant"); and
WHEREAS, the City desires to engage the Consultant to provide support services in
connection with the City's geographical information system ("GIS"); and
WHEREAS, the Consultant represents to be in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and
experience to furnish such services upon the terms and conditions set forth herein below;
NOW, THEREFORE, it is hereby agreed by and between the City and the
Consultant that:
SCOPE OF SERVICES
The Scope of Services shall be as set forth in the "Proposal for Geographic
Information System Services" dated January 1, 2010, (Attachment 1). Should
there be a conflict in terms between this Contract and the Proposal, this Contract
shall control.
11. PERFORMANCE OF WORK
All work hereunder shall be performed under the direction of the City Manager of
the City or his designee (hereinafter referred to as the "City Manager").
III. INDEPENDENT CONTRACTOR
The Consultant shall at all times be deemed to be an independent contractor,
engaged by the City to perform the services set forth in Attachment 1. Neither the
Consultant nor any of its employees shall be considered to be employees of the City
for any reason, including but not limited to for purposes of workmen's compensation
law, Social Security, or any other applicable statute or regulation.
IV. PAYMENT TO THE CONSULTANT
For work associated with the project, the Consultant shall be reimbursed in an
amount NOT TO EXCEED $175,277.
A. The Consultant shall submit invoices in a format approved by the City.
13. The Consultant shall maintain records showing actual time devoted and cost
incurred. The Consultant shall permit the authorized representative of the
City to inspect and audit all data and records of the Consultant for work done
under this Contract. The Consultant shall make these records available at
reasonable times during the Contract period, and for a year after termination
of this Contract.
C \Thomey\ Work \MCPInc\Clients\G1SC\Members\Des Plaines. City ol\Contract \2010 Jannury\MGPServiceProviderAgreement 2010 20090916 doc
A
C. The City shall make monthly payments to the Consultant based upon
services actually performed, within 30 days after receipt of invoice.
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the City may terminate this Contract
at any time upon fifteen (15) days prior written notice to the Consultant. In the
event that this Contract is so terminated, the Consultant shall be paid for services
actually performed and reimbursable expenses actually incurred, if any, prior to
termination, not exceeding the value of work completed determined on the basis of
the percentage completed as agreed upon between the City and the Consultant.
VI. TERM
This Contract shall become effective as of the date the Consultant is given a written
Notice to Proceed and, unless terminated for cause or pursuant to Article V
foregoing, shall expire on December 31, 2010, or on the date the City Manager
determines that all of the Consultant's work under this Contract is completed. A
determination of completion shall not constitute a waiver of any rights or claims
which the City may have or thereafter acquire with respect to any breach hereof by
the Consultant.
VII. RENEWAL OF CONTRACT
The City shall decide at least sixty (60) days before the end of the Term, as defined
in Article VI of this Contract, whether the City desires to renew this Contract to
provide support services in connection with the City's geographical information
system. The City shall provide the Consultant written notice within thirty (30) days
of said decision.
VIII. NOTICE OF CLAIM
If the Consultant wishes to make a claim for additional compensation as a result of
action taken by the City, the Consultant shall give written notice of his claim within
fifteen (15) days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the Consultant's fee
shall be valid only to the extent that such changes are included in writing signed by
the City and the Consultant. Regardless of the decision of the City Manager relative
to a claim submitted by the Consultant, all work required under this Contract as
determined by the City Manager shall proceed without interruption.
IX. BREACH OF CONTRACT
If any party violates or breaches any term of this Contract, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek
such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and, in addition, if any party, by reason of any default, fails
within thirty (30) days after notice thereof by the other party to comply with the
conditions of the Contract, the other party may terminate this Contract.
X. INDEMNIFICATION
The Consultant shall indemnify and save harmless the City and its officers and
employees from and against any and all loss, liability and damages of whatever
nature, including Workmen's Compensation claims by Consultant's employees, in
2
any way resulting from or arising out of negligent actions or omissions of the
Consultant in connection herewith, including negligent actions or omissions of
employees or agents of the Consultant arising out of the performance of this
Contract.
X1. NO PERSONAL LIABILITY
No official, director, officer, agent, or employee of any party shall be charged
personally or held contractually liable by or to the other party under any term or
provision of this Contract or because of its or their execution, approval, or attempted
execution of this Contract.
XII. NON-DISCRIMINATION
In all hiring or employment made possible or resulting from this Contract, there
shall be no discrimination against any employee or applicant for employment
because of sex, age, race, color, creed, national origin, marital status, of the presence
of any sensory, mental, or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to,
the following: employment, advertising, layoff or termination, rates of pay or other
forms of compensation, and selection for training, including apprenticeship. No
person shall be denied, or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Contract on the grounds
of sex, race, color, creed, national origin, marital status, the presence of any sensory,
mental or physical handicap or age except minimum age and retirement provisions.
Any violation of this provision shall be considered a violation of a material provision
of this Contract and shall be grounds for cancellation, termination or suspension, in
whole or in part, of the Contract by the City.
XIII. ASSIGNMENT AND SUCCESSORS
This Contract and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the City.
XIV. DELEGATING AND SUBCONTRACTING
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Contract and the Consultant shall remain
liable to the City with respect to each and every item, condition and other provision
hereof to the same extent that the Consultant would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made.
XV. NO CO -PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or shall be
construed to, in any respect, create or establish the relationship of co-partners
between the City and the Consultant, or as constituting the Consultant as the
general representative or general agent of the City for any purpose whatsoever.
XVI. SEVERABILITY
The parties intend and agree that, if any paragraph, subparagraph, phrase, clause,
or other provision of this Contract, or any portion thereof, shall be held to be void or
3
otherwise unenforceable, all other portions of this Contract shall remain in full force
and effect.
XVII. HEADINGS
The headings of the several paragraphs of this Contract are inserted only as a
matter of convenience and for reference and in no way are they intended to define,
limit, or describe the scope of intent of any provision of this Contract, nor shall they
be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
XVIII. MODIFICATION OR AMENDMENT
This Contract constitutes the entire Contract of the parties on the subject matter
hereof and may not be changed, modified, discharged, or extended except by written
amendment duly executed by the parties. Each party agrees that no representations
or warranties shall be binding upon the other party unless expressed in writing
herein or in a duly executed amendment hereof, or Change Order as herein
provided.
XIX. APPLICABLE LAW
This Contract shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois.
XX. NEWS RELEASES
The Consultant may not issue any news releases without prior approval from the
City Manager nor will the Consultant make public proposals developed under this
Contract without prior written approval from the City Manager prior to said
documentation becoming matters of public record.
XXI. COOPERATION WITH OTHER CONSULTANTS
The Consultant shall cooperate with any other Consultants and any other persons in
the City's employ on any work associated with the project.
XXII. NOTICES
All notices, reports and documents required under this Contract shall be in writing
and shall be mailed by first class mail, postage prepaid, addressed as follows:
If to City:
City of Des Plaines
Jon Duddles
1420 Miner Street
Des Plaines, IL 60016
If to Consultant:
MGP, Inc.
Thomas A. Thomey
701 Lee Street, Suite 1020
Des Plaines, Illinois 60016
4
XXIII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The Consultant certifies hereby that it is not barred from entering into this Contract
as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois
Criminal Code.
XXIV. SEXUAL HARASSMENT POLICY: 775 ILCS 5/2-105(A)(4)
The Consultant certifies hereby that it has a written Sexual Harassment Policy in
full compliance with 775 ILCS 5/2-105(A)(4).
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by the Consultant to the City
Manager and to other participants, which may affect cost or time of completion, shall
be made or confirmed in writing. The City Manager may also require other
recommendations and communications by the Consultant be made or confirmed in
writing.
IN WITNESS WHEREOF, the undersigned have placed their hands and seals
hereto on the date first above written.
ATTEST:
City Clerk Mayor
ATTEST? CONSULTANT
I3y By
Its Its
5
Proposal for Geographic Information System Services
Attachment 1
1) GENERAL PURPOSE
The purpose of this agreement is for the City to enter an agreement with the
Consultant for all or part of its geographic information system (GIS) management,
development, operation, and maintenance. In addition to supporting the existing
GIS program, the Consultant will identify opportunities for continued development
and enhancement.
2)
The City will be sharing management, development, and maintenance expertise and
staffing with other municipalities as a member of the Geographic Information
System Consortium (GISC). The benefits to the City include, but are not limited to,
collective bargaining for rates and services, shared development costs, and joint
purchasing and training.
The Consultant is the sole Service Provider for GISC and is responsible for providing
the necessary GIS professional resources to support this entity. The Consultant will
facilitate and manage resource, cost, and technical innovation sharing among GISC
members.
CONF11)ENTIALITY
This attachment includes proprietary and confidential information. It shall not be
copied, circulated, or otherwise provided to any person or organization that is not
part of the process established for its consideration without the advance written
permission of MGP, Inc.
3) SERVICE TYPES
For the purpose of cost accounting, the Consultant will provide two (2) service types
to the City. The intent of this distinction is to track specific types of investment
without overburdening general operation of the GIS program. Many of these services
will go unnoticed to the City but are required to sustain the GIS program. The
Consultant will employ reasonable professional discretion when specific direction is
not provided by the City or the GIS Consortium.
A. Services relate to the direct management, development, operation, and
maintenance of the City GIS required to reasonably support the system.
B. Services relating to the investigation, research, and development of new
functionality and capability for the GIS Consortium and its members.
4) SERVICES
The Consultant will help provide the necessary resources to support the City GIS
program. The allocation of these resources will be reasonably commensurate with
the level of expertise required to fulfill the specific task thus enabling efficient use of
City investment. The Consultant includes, but is not limited to, the following
personnel:
Ei
A. A GIS Manager that is responsible for the overall implementation of the GIS
program based on the directions and instructions of the City. The GIS
Manager will provide senior -consultant services and will provide coordination
and facilitation of GISC developments and initiatives. Budget forecasting and
work reporting will be provided by the GIS Manager as directed by the City.
B. A GIS Coordinator is responsible for the operation of the GIS program
including the coordination of resources. The GIS Coordinator will provide
services to the City in determining the short- and long-term needs of the GIS
program. The GIS Coordinator will be responsible for managing the program
resources including Consultant resources, external agencies, and City
committees and user groups.
C. A GIS Data Administrator is responsible for managing the data model and
administering the database and related information. The GIS Data
Administrator plans, implements, and configures the data to enhance
performance and maintain integrity of the data system.
D. A GIS Application Developer is responsible for the conceptualization, design,
development, testing, installation, documentation, training, and maintenance
of GIS and related software. Software includes, but is not limited to;
computer programs, form designs, user manuals, data specifications, and
associated documentation.
E. A GIS Analyst is responsible for analyzing and planning special projects that
require skills beyond the typical operation of the system. Special projects
may include the development of ad hoc maps, layers, databases, and user
solutions.
F. A GIS Specialist provides the daily operation, maintenance, and support of
the GIS. This individual is typically fully allocated to the City and is
responsible for database development and maintenance, map production,
user training and help -desk, user group support, and system support and
documentation.
5) PROJECTED UTILIZATION
Projected utilization is an estimate of service hours required of the Consultant by
the City. This projection is established by and between the City, GISC, and the
Consultant. Although variations are anticipated, the City and the Consultant have a
fiduciary responsibility to GISC and its members to meet their projected utilization.
Significant variations in actual utilization may negatively influence service rates for
GISC members. The anticipated projected utilization for each Consultant service is:
A. 126 hours of GIS Manager
B. 160 hours of GIS Coordinator
C. 126 hours of GIS Data Administrator
D. 126 hours of GIS Application Developer
E. 160 hours of GIS Analyst
F. 1760 hours of GIS Specialist
7
6) SERVICE RATES
Rates are based on projected utilization of GISC members in collective bargaining
with the Consultant. The Consultant guarantees these rates for the term of this
agreement as long as actual utilization is reasonably consistent with projected
utilization. The Consultant has the right to assign a cost -of -living adjustment one (1)
time per year with prior notice to the City. The GISC collective bargaining rates are
as follows:
A. $111.40 per hour for GIS Manager
B. $ 82.10 per hour for GIS Coordinator
C. $ 99.70 per hour for GIS Data Administrator
D. $ 99.70 per hour for GIS Application Developer
E. $ 82.10 per hour for GIS Analyst
F. $ 62.35 per hour for GIS Specialist
7) FACILITIES AND EQUIPMENT
The City is required to provide the Consultant adequate space, furnishings,
hardware, and software to fulfill the objectives of the GIS program. The facilities
requirement is no different than would be otherwise required by the City to support
a GIS program. The rate structure extended to GISC members is contingent on these
provisions for the Consultant. Facilities and equipment include, but are not limited
to, the following
A. Full-time office space for the GIS Specialist and periodic office space for
guests. This space should effectively and securely house all required GIS
systems, peripherals, and support tools. This space must be available during
normal business hours.
B. Furnishings including adequate desk(s), shelving, and seating
accommodations for the GIS Specialist and periodic guests. A telephone line
and phone to originate and receive outside calls. A network connection with
access to the Internet.
C. Hardware including a workstation, server, plotter, printer, digitizer, scanner
and network infrastructure.
D. Software including GIS software(s), productivity tools, application
development tools, commercial databases, and network access software.
E. The City is responsible for installing, operating, and maintaining the backup
and recovery systems for all City owned GIS assets that permits the
Consultant to continue services within a reasonable period of time following a
disaster.
8) BILLING & PAYMENT
The Consultant will invoice the City on a monthly basis for work completed and
work in -progress. The Consultant requires 100% payment within 30 days of
invoicing.
8
9) INTELLECTUAL PROPERTY
If any intellectual property should be developed during the course of this agreement,
the City and the Consultant shall be joint owners of said intellectual property.
A. It is understood that this agreement does not grant to the City or any employees,
partners, business associates or other associated parties thereof, any rights in
any intellectual property developed by the Consultant outside the terms of this
agreement, or any protectable interests stemming there from.
B. The City and the Consultant agree, that no assignments, authorization of reuse
by others, giveaways, license grants, sales, transfer, security interests, or any
other grant of rights for any intellectual property that may be developed during
this agreement, will be made to any third party without a written agreement
between the City and the Consultant.
C. If this agreement between the City and the Consultant should be terminated, the
City shall, in good faith, allow the Consultant, any reasonable use of any
Intellectual Property developed during this Contract.
9
RIDER TO THE SERVICE PROVIDER CONTRACT
BETWEEN THE CITY OF DES PLAINES
AND
MUNICIPAL GIS PARTNERS, INC.
1. Municipal GIS Partners, Inc. understands that amendments to the Illinois Freedom of
Information Act ( P.A. 96-0542) which take effect January 1, 2010, may require Municipal
GIS Partners, Inc. to produce company records and documents which are related to the
performance of services under this agreement. Municipal GIS Partners, Inc. agrees to deliver
to the City all records in its possession relating to this agreement that are not exempt from
disclosure at no additional cost to the City within three (3) business days of a request by the
City for said records. Once the documents are received, the City will assert and defend each
exemption available, if any, under the law in response to a request for the inspection and
copying of documents related to the performance of services under this agreement.
2. Municipal GIS Partners, Inc agrees to reimburse the City any fees, fines, or costs incurred by
or assessed against the City under the Act and attributable to the failure of MGP, Inc. to
deliver requested records in its possession within three (3) business days of it's receipt of a
request from the City to do so. For purposes of this paragraph, an e-mail request for records
and documents will be considered received on the day sent.
3. If there is any conflict between the terms of the Rider and the terms of the agreement, the
terms of the Rider shall control.
MUNICIPAL GIS PARTNERS, INC. CITY OF DES PLAINES
Its:
Date:
Rb/Municipal GlSs. rider
Its:
Date:
���• 1.1014,4
"414
Cm OF
ti AS
40,1 "
DES PLAINS
ILUNOIS
Martin J. Moylan
I)ATIs: January 12, 2010
TO:
11onorablc Aldermen
FROM: Martin J. Moylan
Mayor
Consent Agenda Item #10
OFFICE OF THE MAYOR
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
Telephone: 847/391-5301
Fax: 847/391-5378
Appointments/Re-appointments to Commissions
*********************'1.4.4•*•I••-4.4*4****4:******:******4**4*******************
1 wish to appoint the following persons to their respective Commissions.
Economic Development Commission
Wendy Gruen 4/30/13
(Replace Richard Myer, no reappointment 12/09))
*************************:g.I.4 k.1.4.4••I i:**********************
Resume and/or letter of intent is in your hands.
This appointment will come before you 011 the consent agenda of January 19, 2010.
Page I of I
CIO! OF
IBn3S)
DES PLAINES
ILUNOIS
Committee of the Whole Item #la
City of Des Plaines
Finance Department
Des Plaines, IL 60016
Tel: 847-391-5300
Fax: 847-391-5402
INTEROFFICE MEMORANDUM
Date: January 8, 2010
To: Jason Bajor, City Manager
CC: Mayor, City Council, City erk, City Attorney, Department Directors
From: Dorothy Wisniewski, Director of Finance
Subj: Resolution R-7-10, January 19, 2010 Warrant Register
I recommend that the above-mentioned Warrant Register be approved in the amount
shown below:
Warrant Register $10,932,462.48
DW/wj
CITY OF
SBI
DES PLAINES
ILLINOIS
City of Des Plaines
Finance Department
Des Plaines, IL 60016
Tel: 847-391-5300
Fax: 847-391-5402
INTEROFFICE MEMORANDUM
Date:
To:
CC:
From: Dorothy Wisniewski, Director of Finance
Subj: TIF #1 Surplus Declaration
January 5, 20I 0
Jason Bajor, City Manager
Mayor, City Council, City Clerk, City Attorney, Department Directors
Pursuant to the Intergovernmental Agreement made on October 16, 2006 (Resolution R-142-06)
between the City of Des Plaines and the School and Park Districts, the City shall pay $1.5 million
from the special tax allocation fund established for TIF District No. 1 as surplus to Cook County,
for distribution to the Districts and other affected taxing districts in proportional amounts. The City
shall further pay an additional $1.5 million from TIF District No. 1 Fund as surplus to Cook County
on or before July 1, 2009.
The warrant register for January 19, 2010 will include the second Surplus Declaration payment to
Cook County in the amount of $1.5 million.
CIJV OF
0 le 35
DES PLAINES
ILLINOIS
City of Des Plaines
Finance Department
Des Plaines, IL 60016
Tel: 847-391-5300
Fax: 847-391-5402
INTEROFFICE MEMORANDUM
Date: January 8, 2010
To: Jason Bajor, City Manager
CC: Mayor, City Council, City Clerk, City Attorney, Department Directors
From: Dorothy Wisniewski, Director of Finance <c
Subj: Short Term Financing Payoff
Pursuant to the City Council approval made on November 16, 2009 (Resolution R-160-09) between
the City of Des Plaines and First Bank, the City was authorized to accept a revolving line of credit
from First Bank in the amount of $6.5 million.
The warrant register for January 19, 2010 will include the payoff of principal and interest for the
short term loan in the amount of $6,536,025.83. Attached for your reference is a copy of the payoff
statement.
January 8, 2010
PAYOFF STATEMENT
Attention: Karen Pruban
Loan Number: 944093262598
Borrower: City Of Des Plaines
Collateral: 'Unsecured
This is a payoff quote only. Conveyance with assumption not permitted without our
s • ecific authorization.
Original Loan Amount:
Principal Balance
Interest
Reconveyance Fee (UCC)
Prepayment Penalty Fee
Late Fee
Fax Fee
Update Fee
Research Fee
Escrow Balance
$ 6,500,000,00
$ 6,500,000.00
$ 36,020.83
$ 00.00
$ 00.00
$ 00.00
$ 00,00
$ 00.00
$ 5.00
$ 00.00
TOTAL $6,536,025.83
*Escrow balance not included, due to potential escrow disbursements**
Per Diem: $631.944444
Payoff must be received on or b- ore 01/19/10 2:00 PM to be honored. If received after
this date please include ads on inter
Authorized Signature
*Please supply us with any change of address info' ation to ensure timely release of
documents.
**Release subject to final verification of payoff.
If you have any questions call Client Services at 800-242-3455 opt 2
WIRING INSTRUCTIONS ARE AS FOLLOWS:
First Bank, Missouri
Creve Coeur, MO.
Routing Number: 0810 09428
Loan # Customer Name
REF: DB -2 ACC #11085
Firs{ Bank / LOW) Operations / 600.242-3456 / 314-592-2600
P.O. Box 790269 / St. Louis. Missouri 63179-0289
San Anoka' Ahad / Homewood. Mlssoun 63042
TOTAL P.02
CITY OF DES PLAINES
RESOLUTION
R-7-10
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
January 19, 2010
FUND #
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
FUND TITLE
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
FUND # FUND TITLE
201 LIBRARY FUND
201 LIBRARY FUND
FUND # FUND TITLE
202 LIBRARY CAPITAL PROJECTS
FUND # FUND TITLE
203 MOTOR FUEL TAX FUND
FUND # FUND TITLE
204 HUD:COM DEV BLOCK GRANT
FUND # FUND TITLE
205 T.I.F. #1 DOWNTOWN
FUND # FUND TITLE
206 EMERGENCY COMMUNICATIONS
FUND #
208
208
208
208
FUND TITLE
DPPD SEIZED ASSETS FUND
DPPD SEIZED ASSETS FUND
DPPD SEIZED ASSETS FUND
DPPD SEIZED ASSETS FUND
FUND # FUND TITLE
210 T.I.F #3 W WILLE RD
FUND # FUND TITLE
212 T.I.F. #5 PERRY/LEE
CITY OF DES PLAINES
ORGANIZATION CHART
ORGANIZATION #
0620
0631
0632
0634
0635
0637
0639
0651
0657
0659
1811
1820
1830
1840
1211
1212
1213
1214
1221
1222
1223
1224
1241
2451
2453
2454
ORGANIZATION #
2110
ORGANIZATION TITLE
ELECTED OFFICE
CITY MANAGER
INFORMATION TECHNOLOGY
LEGAL
MEDIA SERVICES
HUMAN RESOURCES
HEALTH & HUMAN SERVICES
FISCAL SERVICES
OVERHEAD - GEN FUND
GEOGRAPHIC INFO. SYSTEMS
ENGINEERING/GENERAL (PW & ENGINEERING DEPT)
BLDG & CODE ENFORCEMENT
PLANNING & ZONING
ECONOMIC DEVELOPMENT
POLICE ADMINISTRATION
POLICE UNIFORMED PATROL
POLICE CRIMINAL INVEST
POLICE SUPPORT SERVICES
FIRE ADMINISTRATION
FIRE EMERGENCY SERVICES
FIRE PREVENTION SERVICES
EMA
POLICE & FIRE COMMISSION
STREET/GROUNDS MAINTENANCE
VEHICLE MAINTENANCE DIV
PUBLIC WORKS ADMIN
ORGANIZATION TITLE
LIBRARY SERVICES
2130 IL LIBRARY PER CAP GRANT
ORGANIZATION #
202F LIBRARY CAPITAL PROJECTS
ORGANIZATION TITLE
ORGANIZATION # ORGANIZATION TITLE
203F MOTOR FUEL TAX
ORGANIZATION # ORGANIZATION TITLE
204F HUD:COM DEV BLOCK GRANT
ORGANIZATION # ORGANIZATION TITLE
205F T.I.F. #1 DOWNTOWN
ORGANIZATION # ORGANIZATION TITLE
206F EMERGENCY COMMUNICATIONS
ORGANIZATION #
208F
2081
2082
2083
ORGANIZATION #
210F
ORGANIZATION #
212F
ORGANIZATION TITLE
DPPD SEIZED ASSETS
FORFEITURE ACCOUNT
CUSTOM ASSETS
DEA ACCOUNT
ORGANIZATION TITLE
T.I F. #3 WILLE ROAD
ORGANIZATION TITLE
T.I.F #5 PERRY/LEE
FUND # FUND TITLE
213 T.I.F.#6 MANNHEIM/HIGGINS
FUND # FUND TITLE
214 T.I.F. #4 FIVE CORNERS
FUND #
230
230
230
FUND TITLE
GRANT FUNDED PROJECTS
GRANT FUNDED PROJECTS
GRANT FUNDED PROJECTS
FUND # FUND TITLE
414 CAPITAL PROJECTS FUNDS
FUND # FUND TITLE
501 METRA LEASED PARKING FUND
FUND #
502
502
502
502
502
FUND TITLE
WATER/SEWER FUND
WATER/SEWER FUND
WATER/SEWER FUND
WATER/SEWER FUND
WATER/SEWER FUND
FUND # FUND TITLE
503 CITY OWNED PARKING FUND
FUND # FUND TITLE
604 ESCROW FUND
FUND #
625
FUND TITLE
125 CAFETERIA PLAN
FUND # FUND TITLE
701 RISK MANAGEMENT FUND
FUND #
702
702
702
702
702
FUND TITLE
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
EQUIPMENT REPLACEMENT
FUND # FUND TITLE
703 I T REPLACEMENT FUND
FUND # FUND TITLE
705 HEALTH BENEFITS FUND
FUND # FUND TITLE
706 COMPENSATED ABSENCES
FUND # FUND TITLE
707 LIBRARY COMPENSATED ABS
CITY OF DES PLAINES
ORGANIZATION CHART
ORGANIZATION # ORGANIZATION TITLE
213F T.I.F. #6 MANNHEIM/HIGGIN
ORGANIZATION # ORGANIZATION TITLE
214F T.I.F. #4 FIVE CORNERS
ORGANIZATION #
2310
2320
2330
ORGANIZATION TITLE
PUBLIC SAFETY GRANTS
CAPITAL GRANTS
OTHER GRANTS
ORGANIZATION # ORGANIZATION TITLE
414F CAPITAL PROJECTS
ORGANIZATION # ORGANIZATION TITLE
5011 METRA LEASED LOTS
ORGANIZATION #
0655
1812
5023
5024
5025
ORGANIZATION TITLE
FISCAL SERVICES/WATER
ENGINEERING/WATER (PW & ENGINEERING DEPT)
WATER SYSTEMS
PW - WATER - PLANT
SEWER SYSTEMS
ORGANIZATION # ORGANIZATION TITLE
5013 CITY OWNED PARKING OPS
ORGANIZATION # ORGANIZATION TITLE
604F ESCROW
ORGANIZATION # ORGANIZATION TITLE
625F CAFETERIA PLAN
ORGANIZATION # ORGANIZATION TITLE
701 F RISK MANAGEMENT
ORGANIZATION #
702F
7021
7022
7023
702304
ORGANIZATION TITLE
EQUIPMENT REPLACEMENT
EQUIPMENT REPCMNT - WATER
FIRE DEPT EQUIP REPLCMNT
POLICE DEPT EQUIP RPLCMNT
SHORT TERM EQUIPMENT LOAN
ORGANIZATION # ORGANIZATION TITLE
703F IT REPLACEMENT
ORGANIZATION # ORGANIZATION TITLE
705F HEALTH BENEFITS
ORGANIZATION # ORGANIZATION TITLE
706F COMPENSATED ABSENCES
ORGANIZATION # ORGANIZATION TITLE
707F LIBRARY COMPENSATED ABS
SUNGARD PEN'I'AMA'1'10N INC
.)ATE 01/08/10
:.1ME. I0:08.17
FUND ACCOUNTING
S..LECTION CRITERIA: payable.due dale="01/19/2010"
FUND - 100 GENERAL FUND
ORGANIZATION ACCOUNT TITLE
0620 920220 MEMBERSHIP DUES
0620 970100 OFFICE SUPPLIES
TOTAL, CITY CLERK
0632
0632
"63:
920240
920240
970115
RECORDS PRESERVA
RECORDS PRESERVA
SUPPLIES: DEPT/0
TOTAL 1NFORMA'J'ION 'TECHNOLOGY
0634
0634
0634
06 4
TOTAL LEGAL
0635
0635
0635
1635
0635
0635
063-
920100
920100
920103
970100
960990
960990
960990
960990
960990
960990
9702'70
TOTAL MEDIA SERVICES
0639
0639
0639
0639
0639
0639
920220
920341
920520
920650
970100
970100
LEGAL FEES
LEGAL FEES
LEGAL FEES: LABO
OFFICE SUPPLIES
MISC CONTRACTUAL
MTSC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
MISC CONTRACTUAL
PRINTING-REPROD-
MEMBERSHIP DUES
INSURANCE PREM1U
SUBSIDY:COMMUNTY
SUBSIDY:SR CTZEN
OFFICE SUPPLIES
OFFICE SUPPLIES
TOTAL HEALTH & HUMAN SERVICES
0651
0651
0651
0651
0651
0651
0651
920220
920220
970100
970100
970100
970100
970260
TO'T'AL FISCAL SERVICES
0657
0657
0657
920420
9'0848
920848
MEMBERSHIP DUES
MEMBERSHIP DUES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
POSTAGE AND PARC
CITY OF DES ('1J11NIS
CASH REQUIREMENTS HILL LIST
VENDOR
10067 INTL INSTITUTE OF MUN
08520 WAREHOUSE DIRECT
22345
22345
100279
100392.
100392
100392
08520
107879
107997
107997
108019
15134
26298
18227
106698
103984
08167
05994
09638
09638
60969
60969
00189
09638
09638
09638
103035
SUBSIDY:HISTORIC 76310
SUBSIDY: IRAN TO 04829
SUBSIDY: TRAN TO 04829
M I CROSYS'I'EMS
MICROSYSTEMS
GARVEY'S OFFJCE PLUS
ANCEL,GLINK,DIAMONU,8
ANCEL,GL1NK,DIAMOND,B
ANCEL,CLINK,DIAMOND,B
WAREHOUSE DIRECT
ZACHARY MEINCKH
CHESLEA HANCOCK
CHESLEA HANCOCK
CLARKE BISBEE
TODD MUELLER
MUNICLPAL WEB SERVICE
DES PLAINES PARK DIST
AMERICAN SOCIETY ON A
NURSES SERVICE ORGANI
OAKTON PAVILI.ION
AMERICAN CHARGE SERVI
OFFICE DEPOT
OFFICE DEPOT
ILLINOIS GOV FINANCE
ILLINOIS GOV FINANCE
ANDERSON LOCK CO LTD
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
FEDERAL EXPRESS
DES PLAINES HISTORICA
CITY OF DES PLAINES
CITY OF DES PLAINES
('A(1E NUMBER: 1
ACC'I'PAY 1
ACL'(111N1'ING PER100:
PURCHASE OR INVOICE RECNO SALES TAX
MAR 7010 11
5/94116 0
1211
1229
072011
18742..0.0018
18742.0 0006
18742.0.0006
575949 0
49
247
146
141
199
16
19
18
246
12 73 2009 219
01-04 10 5/
12-23 2009 83
01 04-10 56
01 04 10 58
102480 145
29-1202 106
FEB 2010-11 78
2010 59
NOV 2009 264
12.21 2009 9
499692891001 279
499692744001 270
2010-B 64
2010-A 63
600264 6
500491071001 263
500492152001 261
50181298001 228
9 443-37400 109
JAN 2010
JAN 2010
JAN 2010
310
66
6/
0.00
0.00
0 00
O 00
0.00
0.00
0.00
O 00
0.00
O 00
0.00
O 00
0.00
O 00
0.00
O 00
0.00
0.00
O 00
0.00
O 00
0.00
O 0U
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O 00
0.00
O 00
0.00
O 00
O 00
O 00
RUN DATE 01/08/2010 TIME 10:08:24 SUNGARD PENTAMATION INC FUND ACCOUNTING
1/10
AMOUNT
:'.40.00
'/30.83
970.81
1510.00
175.00
321.20
2026.20
1545.00
1187.50
62..50
108.43
2981.41
30.00
60.00
20.00
45.00
110.00
201'7.50
946.00
3228.50
195.00
99.25
6.00
18.40
26 97
80 70
426.32
300.00
255.00
8.00
68.37
33.75
188.93
34 27
888 32
3333 33
136. 99
1966 29
SUNGARD )'I:NTAMA'17 ON INC MUNI) ACCOUNTING
DATE: 01/00/10
TIME: 10:08:17
SELECTION CH1'1'101IA: payable due dale "01/19/2010"
FUND 100 GENERAL FUND
ORGANIZATION N AC('OIIN'I' - TITLE
065/
0657
0657
0657
920048
920840
960990
9'/0270
TOTAL OVERHEAT) GEN FUND
100
100
100
100
100
100
100
100
100
8]0500
830100
830100
850101
050101
850214
8602]8
850218
099900
TOTAL GENERAL FUND
SUBSIDY: THAN '11)
S1IHSIUY: THAN TO
M 1SC CONTRACTUAL
PRINTING REPROD
REAL ESTATE 'I'RAN
VEHICLE LICENSES
VEHICLE LICENSES
ORD ("1885 DIRECT
ORD FTNES:D111RC'l'
NONRESIDENT AMBU
RESIDENT AMI3UJ,AN
RESIDENT AMIIULAN
MISCEI.IJINEOUS R1'
06135
06135
1052.95
104248
108279
108114
108286
108287
108288
108280
106866
106866
108294
1211 920220 MEMBERSHIP DUES 06640
1211 920220 MEMBERSHIP DUES 12493
TOTAL POLICE ADMINISTRATION
1212
1212
1212
1212
920204
920220
970115
970115
TRAINING
MEMBERSHIP DUES
SUPPLIES: DEPT/0
SUPPLIES: DEPT/0
15885
06640
06842
106913
CITY OF DES PLAINES
CASII REQUIREMENTS BILL LIST
VENDOR -
CI'T'Y OF DES PLAINES
C1'1'Y OF DES PLAINES
AZAVAR TECHNOLOGIES
CHICAGO OFFICE TECHNO
'TOWN & COUN'T'RY CMAC R
A 'T & T SERVICES INCO
NIJAZ KANTAREVIC
SUZAN D1HU
E1.ZBIE'1'A NOWACKA
ROSEMARY MORAN
HEALTHCARE & FAMILY S
HEALTHCARE & FAMILY S
ANJANETTE BRZEZINSKI
INTL ASSN OF CHIEFS 0
LOGIN/I A C P NET
JOHN REID & ASSOCIATE
INTL ASSN OF CHIEFS 0
B & H PHOTO
GIESERLAB INCORPORATE
TOTAL POLICE UNIFORMED PATROL
1213 960990 M1SC CONTRACTUAL 203341 CRITICAL REACH
TOTAL POLICE CRIMINAL INVEST
1214
1214
1214
1214
1214
1214
1214
1214
1214
1214
1214
920220
930010
930030
930030
960020
960990
9/0100
970115
970140
970150
970150
MEMBERSHIP DUES
R & M EQUIPMENT
R & M VEHICLES
R & M VEHICLES
DISPOSITION OF A
MISC CONTRACTUAL
OFFICE SUPPLIES
SUPPLIES: DEPT/0
POLICE RANGE
COMMUNITY RELATI
COMMUNITY RELATI
TOTAL POLICE SUPPORT SERVICES
80000
21690
08778
08778
98930
108124
100279
08778
108281
04102
103423
1221 970:00 OFFICE SUPPLIES 09638
ILLINOIS TACTICAL OFF
INTOXIMETERS INC.
HAVEY COMMUNICATIONS
HAVEY COMMUNICATIONS
A E C HUMANE WILD.IFE
SHRED -IT
GARVEY'S OFFICE PLUS
HAVEY COMMUNICATIONS
J P R CONSULTING LLC
SAM'S CLUB DIRECT
MORTON SUGGESTION COM
OFFICE DEPOI
PAGE NUMBER: 2
ACCTPAY]
ACCOUNTING PER1OD:
PURCHASE OR INVOICE RECNO SALES TAX
JAN 2010
JAN 2010
7815
919045
6',
76
10
212
REFUND 12-09 286
REFUND 12-09 B
REFUND 12 09 176
REFUND 12-09 183
REFUND 12-09 236
341364 143
348541 85
3384/5 86
REIMS 01-10 71
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0 00
0.00
1/10
AMOUNT
92.'16
64.37
2114.95
109.80
9042.49
100.00
15.00
80.00
25.00
20.00
89.93
187.67
202.72
237.66
0.00 957.98
2010-A 61 0.00 120 00
13374 68 0 00 1100 00
0 00 1220.00
109404 140 0.00 150.00
2010 B 62 0.00 120.00
40343378 30 0.00 1436.80
3930 208 0.00 158 75
0.00 1865 55
10-139 74 0.00 665.00
0.00 655.00
2010 70 0.00 40 00
291968 131 0.00 280.60
9182 122 0.00 1980.00
9192 121 0 00 1780.00
105522 / 0 00 56.00
21334980 296 C 00 50 00
PINV075147 190 0 00 118 46
9195 84 0.00 300.80
2009DP01 8 0 00 2499.00
2178 293 0. OD 100.80
24379] 157 10 600 0
501319322001 225
0.00
C u0
RUN DATE 01/08/2010 TIME 0:08:24 S.NOARD PENTAMATION INC FUND ACCOUNTING
7804.66
25.76
SUNGARI) PI:NTAMA'1'1ON INC
DATE 01/08/10
TIME: 10:08:1'1
FUND ACCOUNTING
SELECTION CRITERIA: payahlc.dur date "01/19/2010"
FUND - 100 GENERAL FUND
ORGANIZATION ACCOUNT TITLE
1221 970100 OFFICE SUPPLIES
TOTAL FIRE ADMINISTRATION
1222
1222
1222
1222
1222
1222
1722
1222
1222
1222
1222
222
1222
1222
1222
1222
:222
1222
122:
1222
920120
920204
920204
920204
920204
920210
930010
930010
930010
930010
930010
970100
970115
970115
970115
970115
970190
970190
970810
970810
COMMUNICATION SE
TRAINING
TRAINING
TRAINING
TRAINING
IN-SERVICE 'TRAIN
R & M EQUIPMENT
R & M EQUIPMENT
R & M EQU I PMEN'I'
12 & M EQUIPMENT
R & M EQUIPMENT
OFFICE SUPPLIES
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
DEPT/0
DEPT/O
DEPT/O
DEPT/O
UNIFORMS/APPAREL.
UNIFORMS/APPAREL
NATURAL GAS
NATURAL GAS
CI'T'Y OF (1{S I'I.AINES
('ASII REQUIREMENTS BILL I.I `1'
• VENDOR
09618 OFFICE OEPOT
106781
03703
08404
08403
48703
101107
103164
106830
107285
1082'15
21731
09638
10538'/
108276
24812
24812
08258
100477
2791'1
27917
1131AL FIR% EMERGENCY SERVICES
223 920120 COMMUNICATION SE 106781
TOTAL FIRE PREVENTION SERVICES
1811 970115 SUPPLIES: DEPT/0 08778
1811 970115 SUPPLIES: DEPT/0 08778
TOTAL ENGINEERING/GENERAL
1820
1820
1820
1820
1820
1820
920220
920220
970100
970100
910100
970100
MEMBERSHIP DUES
MEMBERSHIP DUES
0FFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
TOTAL BLDG & CODE ENFORCEMENT
100918
17871
09638
09638
09638
09638
U S A MOBILITY WIRELE
ILLINOIS FIRE ('((1819'
N I PSTA
N 1 P S'1'A
FIRE 1NVES'I'1GA'I'ORS ST
N0R'1'HWES'1' COMMUNJ'I'Y (1
OCCUPA'I'JONAI. HEALTH U
SPF.RIAN PRO'T'ECTION AM
SENS11 '1'ECHNOLOG1i'S
FIRESERV!CE MANAGMENT
NOVAK & PARKER
OFFICE DEPOT
HENRY SCIIEIN INCORPOR
MED ALLIANCE CROUP IN
ENVIRONMENTAL. SAFETY
ENVIRONMENTAL. SAFETY
W S DARI.EY & COMPANY
M A B A S DIVISION I
NI COR
N1COR
U S A MOBILITY WIRELE
HAVEY COMMUNICATIONS
HAVEY COMMUNICATIONS
ILLINOIS ENVIRONMENTA
INTERNATIONAL CODE CO
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
.830 920230 PUBLICATION OF N 107767 PADDOCK PUBLICATIONS
1830 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT
TOTAL PLANNING & ZONING
I'AGI•: NUMBER: 3
ACCTPAY1
ACCOUNTING PERIOD.
PURCHASE OR INVOICE RECNO SALES TAX
'.(1161 0064001 224 0.00
0.00
561189351. 288
FO 912006 '/7
4711 80
5'712 45
12 17 2009 93
E90151 239
20449 227.
2169680 79
139833 297
7179 91
104559 237
501655834001 223
'/2.48947 01 90
94859 142
1'/497 105
17498 103
849196 251
12 17 2009 149
11/16 12/16 238
11/13 12/15 230
S6318935L
1/10
AMOUNT
141 16
216.92
0.00 696.72
0.00 300.00
O 00 300.00
0.00 300.00
0.00 25.00
0.00 2730.00
0.00 590.00
0.00 675.00
O 00 187.07
0.00 550.23
0.00 137.50
0.00 32.39
0.00 460.74
0.00 917.30
0.00 1045.99
0.00 735.90
0.00 853.64
0.00 120.00
0.00 176.24
0.00 388.20
0.00 1]221.92
250 0.00 22.72
0.00 22.72
9168 87 0.00 207.75
9167 88 0.00 238.75
2010 69
2750723 60
500771868001 260
501926191001 278
501207495001 268
5006/5246001 227
T4193412
50192631300.
0.00 446.50
0.00 40.00
O 00 180.00
0.00 16.00
O 00 7.09
0.00 7.43
O 00 13.97
O 00 232.49
307 0 00 217.35
277 0.00 1.29
RUN DAUB' 01/08/2010 TIME 10:08:24 SUNGARD PENTAMATION INC - FUND ACCOUNTING
218.64
SUNOARD PIN'TAMATION INC FUND ACCOUNTING
DATE• 01/08/10
TIME: 10:013:17
SELECTION CRITERIA: payable.due dale."01/19/2010"
FUND - 100 GENERAL. FUND
ORGANIZATION ACCOUNT -- --TITLE - -
C.I'I'Y OF DES PLAINES
CASA REQUIREMENTS BILL LIST
2410 920110 PROFESSIONAL. SER 107711
2410 920110 PROFESSIONAL SER 10.7'711
2.410 920110 PROFESSIONAL SER 107711
2410 920110 PROFESSIONAL SER 107711
2410 930020 11 & M BLDGS & ST 00189
2410 930020 11 & M SLUGS & ST 02989
2410 930020 R & M BLDGS & ST 02989
2410 930020 R & M BLDGS & ST 02989
2410 93007.0 R & M BLDGS & ST 02989
2410 930020 R & M BLDGS & ST 02989
2410 930020 R & M BLDGS 6 ST 02989
2410 930020 R & M BLDGS & ST 05076
2410 930020 R & M BLDGS & S'1' 09276
2410 930020 R & M BLDGS & ST 102076
2410 930020 R & M BLDGS & ST 107678
2410 930020 R & M BLDGS & ST 107678
2410 930020 R & M 13LDOS & ST 1076.78
2410 930020 R & M BLDGS & ST 107678
2410 930020 R & M BLDGS & ST 107678
2.410 930020 R & M BLDGS & ST 26729
2410 930210 RENTAL OF EQU1PM 107969
2410 930210 RENTAL OF EQUIPM 107969
1::0 960990 MISC CONTRACTUAL 101864
2410 970310 SUPPLIES. EQUIP 100268
2410 970320 SUPPLIES: BLDG R 01250
2410 970820 ELECTRICITY 107335
TOTAL BUILDING & GROUNDS
2451
2451
2451
2451
2451
2451
2451
2451
2451
2451
2451
2451
930070
930070
930070
930070
960990
970240
970250
970250
970250
970370
970370
970370
TOTAL STREET MAINTENANCE
2452
2452
2452
2452
2452
2452
960130
960130
970190
970190
970222
970223
R 6 M STREET LIG
R & M STREET LIG
R & M STREET LIG
R & M STREET LIG
MISC CONTRACTUAL
STREET AND TRAFF
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
STREET
STREET
STREET
STREET
STREET
STREET
TREE MAINTENANCE
TREE MAINTENANCE
UNIFORMS/APPAREL
UNIFORMS/APPAREL
STREETSCAPE SUPP
RESTORATION SUPP
04422
04422
04422
04422
11700
08518
05407
29678
29678
02436
02436
105728
02072
02072
04338
04338
05407
102486
VENDOR
KIMCO CORPORATION
KIMCO CORPORATION
KIMCO CORPORATION
K1MCO CORPORATION
ANDERSON LOCK CO LTD
BEDCO
BEDCO
BEDCO
BEDCO
BEDCO
BEDCO
INC
INC
INC
INC
1NC
INC
NORB & SONS ELECTRIC,
FREDRIKSEN FIRE EQUIP
METROPOLI'T'AN INDUSTRI
COLLEY ELEVATOR COMPA
COLLEY ELEVATOR COMPA
COLLEY ELEVA'T'OR COMPA
COLLEY ELEVATOR COMPA
COLLEY ELEVATOR COMPA
GEISER-BERNER PLUMBIN
CINTAS 822
CINTAS 822
WHITE WAY SIGN & MAIN
THOMPSON RENTAL S'1'A'1'1
GRAINGER
DIRECT ENERGY BUSINES
H & H ELECTRIC COMPAN
H & H ELECTRIC COMPAN
H & 11 ELECTRIC COMPAN
H & H ELEC'T'RIC COMPAN
CONTINENTAL WEATHER S
HALL SIGNS INCORPORAT
HOME DEPOT CREDIT SER
ADDISON BUILDING MATE
ADDISON BUILDING MATE
NORTHWEST ELECTRICAL
NORTHWEST ELECTRICAL
CITY ELECTRIC SUPPLY
ROBERT W HENDRICKSEN
ROBERT W HENDRICKSEN
PROSAFETY
PROSAFETY
HOME DEPOT CREDIT SER
H C K CONTRACTORS INC
PAGE NUMBER: 4
ACCI'PAYI
ACCOUNTING P0111O1): 1/10
I'UIICIIASF. OR INVOICE RRCNO SALES TAX AMOUNT
419385 134 0.00 999,81
419385 132 0.00 1301.36
419385 133 0 00 2.924.94
419385 135 0 00 3630.73
• 601161 4 0.00 64.64
15760 22 0.00 2131,30
15734 23 0 00 1868.90
• 15764 24 0.00 1288.90
15762 27 0.00 409.40
15761 28 0.00 566.85
15765 25 0.00 1035.00
37109 3 242 0.00 1178.00
120638 97 0.00 1409.55
. 224695 156 0.00 1351.25
94082 113 0.00 185.00
94088 119 0 00 250.00
94271 118 0 00 160.00
94089 111 0 00 370.00
94137 120 0.00 370.00
' 0242835 198 0 00 1602.18
• 22760860 11S 0.00 49.25
• 22760860 114 0.00 15.75
• CD2008035174 259 0.00 66.23
• 441917 289 0.00 118.62
9144187995 194 0 00 242.10
1005719 184 0.00 1'/705.14
16578
16580
16579
1657/
10178
252116
2280849
633926
633787
955048
954637
• 11482
2009 255
2009 256
2-645040
2 646520
9022130
5558
0.00
4131'/.40
128 0.00 397.10
127 0 DO 160.00
130 0 00 251.00
193 0 00 1169 05
116 0 00 150.00
125 0.00 68.97
82 0.00 128 97
41 0.00 18 20
42 0 00 16.80
248 0 00 49 99
241 0 00 853 79
205 0 00 67 20
0 00
3321 07
284 0.00 6473 00
290 0 00 39851.00
273 0.00 24.00
272 0.00 55 00
92 0.00 5 . 9
139 0.00 235 00
RUN DATE 01/08/2010 TIME 10:08.24 SUNGARD PENTAMAI.ON INC FUND ACCOUNTING
SUNOARD PRNTAMAITON INC
DATE: 01/00/10
TIME: 10:08:17
FUND ACCOUNTING
SELECTION CRITERIA: payable.duc dale "01/19/2010"
FUND 100 GENERAL FUND
1ROAN1KATION ACCOUNT TITLE
TOTAL ' IENERAL FUND
2453 910010 11 & M VEHICLES 03064
2453 930030 R & M VEHICLES 03064
2453 930030 R & M VEHICLES 56360
2453 930230 RENTAL OF UNTFOR 107969
2453 930230 RENTAL OF UNTFOR 107969
2453 970310 SUPPLIES: EQUIP 08636
2453 970310 SUPPLIES: EQUIP 08636
2453 970310 SUPPLIES: EQUIP 105240
2453 970310 SUPPLIES: EQUIP 108289
2453 970310 SUPPLIES: EQUIP 29678
2453 970310 SUPPLIES: VEHICL 03014
<453 970330 SUPPLIES: VEHICL 03064
2453 970330 SUPPLIES. VEHICL 03064
2461 970330 SUPPLIES: VEHICL 04207
2453 970330 SUPPLIES: VEHICL 0420/
2453 970330 SUPPLIES: VEHICL 06198
2453 970330 SUPPLIES: VEHICL 08485
2453 970330 SUPPLIES: VEII]CL 100586
2453 970330 SUPPLIES: VEHICL 100929
2453 970330 SUPPLIES: VEIIICL 100929
2453 970.130 SUPPLIES: VEHICL 100929
2453 970330 SUPPLIES: VEHICL 101935
2453 970330 SUPPLIES: VEH1CL 104553
2453 970330 SUPPLIES: VEHICL 105649
2453 970330 SUPPLIES. VEH1CL 105649
2453 970330 SUPPLIES: VEHICL 105649
2.53 970330 SUPPLIES: VEH1CL 305649
245+ 970330 SUPPLIES: VEHICL 105649
2453 970330 SUPPLIES. VEHICL 105649
2453 970330 SUPPLIES: VEHICL 105649
2451 970330 SUPPLIES: VEHICL 105649
2453 970330 SUPPLIES: VEHICL 105649
2453 970330 SUPPLIES: VEH1CL 105649
2453 970330 SUPPLIES: VEHICL 105649
2453 970330 SUPPLIES: VEHICL 105824
2453 970330 SUPPLIES: VEHICL 78502
2453 970330 SUPPLIES: VEHICL 78502
2453 970840 DIESEL, 107795
TOTPJ VEHICLE MAINTENANCE DIV
2454 920204 TRAINING 03430
2454 970100 OFFICE SUPPLIES 09638
2454 970100 OFF;CE SUPPLIES 09638
TOTAL PUBLIC WORKS ADMIN
CITY OF DES PLAINES
CASH REQUIREMENTS H I l.,L LIST
VENDOR
R G SMITH EQUIPMENT
12 G SM]111 EQUIPMENT
MORTON GROVE AUTO WES
CINTAS 822
CINTAS 022
ACE DES PLAINES INCOR
ACE DES PLAINES INCOR
BILL'S POWER EQUIPMEN
KWIK WAY PRODUCTS INC
ADDISON BUILDING MATE
SERVICE SPRING
R 0 SMITH EQUIPMENT
R G SMITH EQUIPMENT
POMP'S TIRE SERVICE,
POMP'S 'TIRE SERVICE,
WHOLESALE DIRECT, 1NC
MONROE TRUCK EQUIPMEN
BATTERY SERVICE CORPO
GOLF MILL FORD
GOLF MILL FORD
GOLF MILL FORD
KIMBALL MIDWEST
CLOBAL EMERGENCY PROD
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
LEE AUTO
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
ASHLAND INCORPORATED
ACME TRUCK BRAKE AND
ACME TRUCK BRAKE AND
AL WARREN OIL COMPANY
NORTHWEST MUNICIPAL C
OFFICE DEPOT
OFFICE DEPOT
PAGE NUMBER: 5
ACCTPAYI
ACCOUN'1INC. PERIOD:
PURCHASE OR INVO1 CE RECNO SALES 1'AK AMOUNT
0.00 466118.79
109449 300 0.00 393.75
109398 102 0.00 2385.00
47514 158 0.00 185.00
22764066 117 0.00 49.80
22760860 206 0.00 49.80
216774 38 0.011 3.43
216740 37 0.00 7.23
23493 21 0.00 4.32
9120353 136 0.00 211.92
635722 273 0.00 186.17
102946 298 0.00 779.36
109498 301 0.00 142.85
109371 303 0.00 145 00
229150 275 0.00 402.64
225780 274 0.00 585.00
174266 252 0.00 263.88
5151301 148 0.00 375.27
193842 20 3 00 279.85
254377P 197 0.00 12.94
253873P 196 0.00 183.18
254018P 195 0.00 192.69
1313162. 171 0.00 456.35
AG20503 96 0.00 164.77
415768 173 0.00 20.36
417627 174 0.00 94.31
415944 172 0.00 85.49
415992 178 0.00 107.95
416150 170 0.00 104.38
417629 169 0.00 49.46
418190 151 0 00 139.65
416499 168 0.00 19 36
417178 162 0.00 188.28
416696 167 0 00 12.69
436717 166 0.00 14.29
93024273 1 0.00 224.02
1293570052 43 0.00 22 62
1293560007 44 0 00 70.36
I566824 36 0.00 6748.42
0 DO 15173 12
869/ 243 0.70 /0 00
50.903461001 235 0.00 45.14
501903294001 232 0.00 108.42
0 00 223 56
RUN DATE 01/08/2010 TIME 10:08.24 S..NGARD PEN.AMATION .NC - FUND ACCO..N. NC
SUNGARD PHN I'AMA'17ON INC FUND ACCOUNTING
NG
DATE: 01/00/10
TIME: 10:0(1:17
CITY OF DES PLAINES
CASII REQUIREMENTS HILL LIST
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PhRIOD: 1/ID
SELEC'T'ION CRITERIA: payab1u.due daLt "01/19/:010"
FUND - 100 GENERAL PUNT)
ORGANIZATION ACCOUNT TITLE VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOIINT
2455 9702.2.2 S'InEETSCAI'1: SUPP 1.7112 MIDNARDS 81571 215 0.00 40.90
TOTAL ENVIRONMENTAL SERVICES 0.00 40 90
TOTAL, FUND 0.00 1511'13.29
RUN DATE 01/08/2010 TIME 10:08:24 SUNGARD PENTAMATTON INC - FUND ACCOUNTING
SUNGARD I'EN'I'AMA'1'ION INC
DATE. 01/08/10
TIME: 10.08:17
FUND ACCOUNT I NG
CITY OF DES PLAI NES
CASH REQUIREMENTS BILL LIST
PAGE NUMBER: '/
ACC'rPAY1
ACCOUNTING PERIOD: 1/10
SELECTION CRITERIA: payable.duc date "01/]9/2010"
FUND - 201 LIBRARY FUND
ORGANIZATION ACCOUNT - - TITLE- VENDOR- - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
2110 920205 'TUITION REIMBURS 101890 1.AURA ADI.IER REIMB 14 0.00 250.00
2110 920205 'TUITION REIMBURS 104907 CAROL KIDD RE1MB 12 09 179 0 0(1 239.63
2110 920220 MEMBERSHIP DUES 05179 ADULT READING ROUND T 2010 72 0.00 10 00
2.110 910010 R & M EQUIPMENT 106873 BANC OF AMERICA LEAS! 11318551 20 55 0.00 2005.00
2110 930020 R & M BLUGS & ST 106102 GREAT LAKES ELEVATOR 25907 48 0 00 497.00
2110 930210 RENTAL OF EQUIPM 107761 PITNEY BOWES 9954034 DC09 308 0.00 164.00
2110 930320 CLEANINC:CUSTODI 107234 COMPLETE CLEANING COM 1261140 53 0.00 7423.00
2110 930320 CLEANING:CUSTODI 107234 COMPLETE CLEANING COM 1261466 191 0.00 630.00
2110 960990 M1SC CONTRACTUAL 09737 BAKER & TAYLOR 2023972085 331 0.00 62.72
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024017661 315 0.00 1.09
2110 960990 M1SC CONTRACTUAL 09737 BAKER & 'TAYIAR 2023883728 330 0.00 0.64
2110 960990 MISC CONTRACTUAL. 09737 BAKER & 'TAYLOR 2024026516 31'1 0.110 (1.47
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2023987321 328 0.00 2.24
2110 960990 MISC CONTRAC'T'UAL 09737 BAKER & TAYLOR 2024014699 319 0.00 0 97
2110 460990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2023949476 320 0 00 9 01
2110 960990 MISC CONTRACTUAL 09737 BAKER 6 TAYLOR 2023979740 321 0.00 17 70
2110 960990 MISC CONT'RAC'I'UAI. 09717 BAKER 6 TAYLOR 2023988870 322 0.00 2.90
2110 960990 MISC CONTRACI'UAI. 09737 BAKER & TAYLOR 2024002633 323 0.00 11 60
2110 960990 MIS(' CONTRACTUAL 0973'! BAKER & 'TAYIAR 2024000068 313 0.00 73.95
2110 960990 MISC CONTRACTUAL 0973'! BAKER & TAYLOR 2023945692 324 0.00 77.63
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024043637 335 0.00 1.43
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024010997 333 0.00 4.80
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024001527 340 0.00 6.73
7.110 960990 M1SC CONTRACTUAL 09737 BAKER & TAYLOR 2023945854 458 0.00 21..10
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2023954937 459 0.00 23.44
21.10 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024026524 465 0.00 6.71
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2023981764 461 0.00 13.57
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024026227 467 0.00 4.70
2110 960990 MISC CONTRACTUAL 0973'7 BAKER & TAYLOR 2024009997 463 0.00 30.23
2110 960990 MISC CONTRACTUAL 0973'7 BAKER & TAYLOR 2023988490 475 0.00 30.57
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024026520 471 0.00 4.76
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024026465 469 0.00 10.66
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024000164 530 0.00 3.00
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2023984485 531 0.00 0.47
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024011132 529 0.00 10 34
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2023993357 533 0 0D 0 47
2110 960990 MISC CONTRACTUAL 09737 BAKER 6 TAYLOR 2023999828 535 0.1(0 15.79
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024043825 502 0 00 8 96
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024043794 500 0.00 13.44
2110 960990 MTSC CONTRACTUAL 09737 BAKER & TAYLOR 2024043596 498 0.00 2 48
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024050401 518 0.00 4.4B
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 2024047600 525 0.00 4 30
2110 960990 MISC CONTRACTUAL 09737 BAKER & TAYLOR 202401112'/ 526 0 00 21 46
2110 960990 M1SC CONTRACTUAL 09737 BAKER & TAYLOR 2024014913 522 0 00 14.72
2110 960990 MISC CONTRACTUAL 09737 BAKER & 'TAYLOR 2024010083 523 0.00 2.71
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5901622 509 0.00 2.25
2110 960990 MTSC CONTRACTUAL 09788 MIDWEST TAPE 5901620 507 0 00 4 50
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5906759 505 0.00 2.25
2110 960990 MTSC CONTRACTUAL. 09788 MIDWES1 TAPE 5894783 511 0.00 ]R 40
2:10 960990 MISC CONTRACTUAL. 09788 MIDWEST TAPE 5894789 513 0.00 2.85
RUN DA.E 01/08/2010 TIME 10:08:24 SUNGARD .EN'rAMATION INC - FUND ACCOUNTING
SUNGARD PIiN'I'AMA'F 1 ON INC FUND ACCOUNTI NR
)A E 01/08/10
IML . 10:08.17
SELECTION CRITERIA: p*y.lb1 e. du(• ddLt "01/19/2010"
FUND 201 LIBRARY FIND
ORGANI'LA'1' I ON AC('O31NT TITLE
CITY OF DRS PLAINES
CASA REQUIREMENTS B1LL LIST
VENDOR -
PAGE NUMBER: N
ACC'FPAYI
ACCOUNTINO PERIOD:
1/10
PURCHASE OR INVOICE RECNO SALES 'FAX AMI
2110 960'140 MIS(' CONTRACTUAL 09780 MIDWEST TAI'1i 5907474 514 0.00 ..75
2110 960990 MISC CONTRACTUAL 09'/00 MIDWEST 'PATE 5912991 492 0.00 2.45
2110 160940 MISC CON'1'RAC"1'UAl. 09780 MIDWEST 'TAPE 5914385 486 0 00 4.50
2110 960990 MTSC CONTILAC"I'UAI. 09788 MIDWEST 'TAPE 5912998 496 0.00 2.85
2110 960990 M1SC CONTRACTUAL 09700 MIDWEST 'PAPE 5914387 488 0.00 2.85
2110 960990 M1SC CON'I'IIACTUAI. 09788 MIDWEST 'TAPE 5912993 494 0.00 2 45
2110 960990 MISC CONTIIACTUAI, 09788 MIDWEST TAPE 5914386 490 0.00 8.55
2110 960990 MJSC L`ONTRACTUAI, 09700 MIDWEST TAPE 5914384 484 0.00 6.75
2110 960990 MTSC CONTRACTUAL 09708 MIDWEST TAPE 5907470 482 0.00 9.00
2110 960990 MISL CONTRACTUAL 09788 MIDWEST TAPE 5908877 542 0.00 2.25
2110 960990 MISC CONTRACTUAL. 09708 MIDWEST 'PAPE 5908875 543 0.00 4.50
2110 9609'10 MISC CONTRACTUAL 09788 MIDWEST TAPE 5908076 549 0.00 11.50
2110 960990 MISC CONT'RAC'TUAL 09788 MIDWEST 'TAPE 5908873 551 0.00 2.2.5
2110 960990 MISC CON'l'RACTUAI. 09'188 MIDWEST TAPE 5908874 546 0.00 2.25
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5907471 480 0.00 9.00
2110 960990 MTSC CONTRACTUAL 09788 MIDWEST TAPE 5912043 478 0.00 2.85
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5912990 434 0.00 2.25
2110 960990 MTSC CONTRACTUAL 09788 MIDWEST TAPE 5901631 443 0.00 1/.80
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5912989 436 0.00 2.25
2110 960990 MTSC CONTRACTUAL 09788 MIDWEST TAPE 5903632 446 0.00 20.95
2110 960990 MISC CONTRACTUAL 09780 MIDWEST TAPE 5894793 442 0.00 8.55
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5907467 439 0.00 2.25
2110 960990 MTSC CONTRACTUAL 09788 MIDWEST TAPE 5906758 452 0.00 6 75
2110 960990 MISC CONTRAC'T'UAL. 09788 MIDWEST T'APIi 5901634 450 0.00 11.65
2110 960990 MSC CONTRACTUAL 09788 MIDWEST TAPE 5894790 441 0.00 8.55
2110 960990 MISL CONTRACTUAL, 09780 MIDWEST TAPE 5906760 454 0.00 4.50
:110 960990 MTSC CONTRACTUAL, 09788 MIDWEST 'PAPE 5901625 456 0.00 21.00
7110 960990 MISC CONTRACTUAL. 09788 MIDWEST TAPE 5907472 445 0.00 2.25
2110 960990 MJSC CONTRACTUAL 09788 MIDWEST TAPE 5907477 408 0.00 2.85
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5894795 387 0.00 2.85
2110 960990 MTSC CONTRACTUAL 09788 MIDWEST TAPE 5907478 406 0.00 5.95
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5894787 389 0.00 14.25
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5912042 398 0 00 13.50
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5894786 391 0.00 2.85
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5907479 404 0.00 5 70
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5901627 393 0.00 2.85
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5912041 402 0.00 6 75
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5894788 395 0 00 5 70
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5913004 385 0.00 2.85
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5907468 400 0.00 2 25
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5907476 410 0 00 2 85
2110 960990 MLSC CONTRACTUAL 09788 MIDWEST TAPE 5913006 432 0.00 2 85
2110 960990 MISC CONTRACTUAL 09788 MIDWEST 'PAPE 5907482 412 0.00 2 85
2110 960990 MSC CONTRACTUAL 09788 MIDWEST TAPE 5913005 430 0.00 5 /0
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5907481 414 0.00 25 65
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5913002 422 0.00 2 85
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5907480 416 0.00 11.40
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5912999 428 0 00 37.05
2310 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5913000 4.8 0.00 40.15
2110 960990 MISC CONTRACTUAL 09788 MIDWEST TAPE 5912997 424 0.00 2.85
RUN DATE 0 /i8/20 0 T -ME 10.08.25 SUNGARD PEN1'AMA'PION INC - FUND ACCOUNTING
SUNGARU P*:NTAMATION INC FUND ACCOUNTING
DATE 01/00/10
TIME: 10:08:17
CITY OF DES PLAINES
CASH REQUIREMENTS BILL LIST
SELECTION CRI'T'ERIA: payable.due date "01/19/2010"
FUND 201 LIBRARY FUND
ORGANI'ZAT'ION ACCOUNT - --TITLE -VENDOR --
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CON'T'RACTUAL 09708 TAPE
2110 960990 MISC CONTRACTUAL 09788 'TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MTSC CONTRACTUAL 09788 'TAPE
2110 960990 MISC CONTRACTUAL 09788 'TAPE
2110 960990 MISC CONTRACTUAL 09788 'TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL, 09788 TAPE
2110 960990 MTSC CONTRACTUAL, 09788 'TAPE
2110 960990 MTSC CONTRACTUAL 09788 TAPE
2110 960990 MTSC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 'PAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 MISC CONTRACTUAL 09788 TAPE
2110 960990 M1SC CONTRACTUAL 106718
2110 970100 OFFICE SUPPLIES 08520
7'10 970100 OFFICE SUPPLIES 09638
7110 970100 OFFICE SUPPLIES 101536
1:11U 970100 OFFICE SUPPLIES 107295
2110 970100 OFFICE SUPPLIES 19764
2110 970170 JANITORIAL 108278
2110 970260 POSTAGE AND PARC 103035
2110 970260 POSTAGE AND PARC 107814
2110 970260 POSTAGE AND PARC 108277
2110 970500 PURCHASE OF WATE 00842
2110 970600 BOOKS 06369
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
211). 970600 BOOKS 09717 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
2110 970600 BOOKS 09737 BAKER & TAYLOR
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
RED HAWK
WAREHOUSE DIRECT
OFFICE DEPOT
THREE M
TELEVEND SERVICES INC
BRODART COMPANY
THE GRAFSOLVE COMPANY
FEDERAL EXPRESS
PITNEY BOWES
EASY ENGLISH NEWS
CITY OF DES PLAINES
NATIONAL FIRE PROTECT
PAC* NUMBER
ACCT 1'AYI
ACCOUN'I'INU PERIOD: 1/10
9
PURCHASE OR INVOICE RP:CNO SALES TAX
AMOUNT
5912992 426 0.00 15.75
5913001 420 (1 00 34.70
5901626 339 0 00 9 00
5901624 158 0.00 4 SO
5908879 356 0.00 2.25
5894784 350 0.00 31.70
5901623 341 0 00 4.90
5894/91 146 0.00 2.85
5894794 355 0.00 5.95
5901630 354 0 00 2..85
5901635 360 0.00 12.15
5901621 371 0.00 4.50
S894782 3/1 0 11T ::.45
5894792 164 0 00 17.10
5901628 361 0.00 2.85
5913003 383 0 00 11.65
5894785 1/4 0.00 2.25
5912996 381 0 00 11.25
5901619 369 0.00 2.25
5912.994 378 0.00 11.25
5901636 376 0.1)0 14.50
5907475 311 0.00 2.25
11257 RX 50 0.00 72.00
554864 0 2.49 0 00 10.13
501678334001 72.0 0 00 2.15.75
UM7'/179 2.99 J 00 482.11.23
1951 287 0 00 111.35
991978 29 0.00 386.42
77409 200 0 00 129.74
9 425-53200 100 0.00 20.35
12 11-09 309 0.00 1109.45
22252 102 0.00 180.00
11 06 2009 185 0.00 1434.86
4744400Y 229 0.00 91.45
2023999828 312 0 00 189.72
2024017661 316 0 00 33.42
2024026516 318 0.00 4.18
2073949475 329 0 00 314.59
2024000068 314 0.00 86/.91
2023987320 327 0.00 90.7/
2024043617 336 0 00 49.20
2024001526 332 0.00 389.92
2023945853 326 0 00 670.76
2024010997 334 0.00 56.1,
2023998869 337 0.00 80.44
2023883728 338 0 00 5.9/
2023972884 31 0.00 1983.80
2023945691 32 0.00 2'723.85
2024026227 468 0.00 34.02
2024009997 464 0.00 407.58
RUN DATE 01/08/2010 TIME 10:08.25 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARD 1'I;N'I'AMA'I'ION INC
DATF: 01/00/11)
TIME: 10:011:17
FUND ACCOUN'T'ING
SELECTION CRITERIA: payablc.dur' daLr "01/19/2010"
FUND 201 LIBRARY FUND
ORGAN I ZA'I' 108 ACCOUNT TITLE
CITY OF DES PLAINES
CASH REQUIREMENTS BILL LIST
VENDOR --
PAGE NUMBER: 10
ACC TPAY 1
ACCOUN'T'ING PERIOD.
PURCHASE OR INVOICE. RECNO SALES TAX AMOUNT
2110 970600 HOOKS 09737 BAKER & TAYLOR 2023981764 462 0 00 18') /1
211 970600 13001(8 09737 BAKER & TAYLOR 2024026465 470 0.00 146.81
2110 '170600 BOOKS 09737 BAKER & TAYLOR 2024026524 466 0.00 70 16
2110 970600 BOOKS 09'/37 BAKER & TAYLOR 2024026520 472 0.00 '.1.31
2.110 970600 HOOKS 09737 BAKER & TAYLOR 2024039949 473 0.00 211.90
2110 970600 HOOKS 09737 BAKER & TAYLOR 2023980489 474 0.00 951.19
2110 970600 BOOKS 09737 BAKER & TAYLOR 2023954936 460 0.00 H84 '/5
2110 9'/0600 BOOKS 09737 BAKER & TAYLOR 2024002632 476 0.00 410.15
2110 970600 BOOKS 0973'! BAKER & TAYLOR 2024014699 457 0.00 16 44
2110 970600 BOOKS 09737 BAKER & TAYIAR 2023993357 534 0.00 14.05
2110 970600 BOOKS 09737 BAKER & TAYIAR 2024000164 538 0.00 ...48
2110 970600 BOOKS 09737 BAKER & TAYLOR 2023984485 532 0.00 11.05
2110 9'/0600 BOOKS 09737 BAKER & TAYLOR 2024043794 501 0 00 182 55
2110 970600 BOOKS 09737 BAKER & TAYLOR C1964543 504 0.00 24 09
2110 970600 BOOKS 09737 BAKER & TAYLOR 2023979739 497 0.00 5.31.34
2110 970600 BOOKS 09737 BAKER & TAYLOR 2024043596 499 0 00 62 90
2110 970600 BOOKS 09737 BAKER & TAYLOR 2024043825 503 0 00 116.82
2110 970600 HOOKS 09737 BAKER & TAYLOR 2024050401 520 0.00 59.54
2110 970600 BOOKS 09737 BAKER & TAYLOR 2024011127 528 0.00 311.08
2110 970600 BOOKS 09737 BAKER & TAYLOR 2024047600 517 0.00 86 02
2110 970600 BOOKS 09737 BAKER & 'TAYLOR 20240100B3 524 0 00 6 4. 85
2110 970600 BOOKS 09737 BAKER & TAYLOR 2024011132 519 0.00 245.79
2110 970600 BOOKS 09737 BAKER & 'TAYLOR 2024014913 521 0.00 2.14.37
2110 970600 BOOKS 101012 ELSEVIER 78887263 104 0 00 719.48
2110 970600 8001(9 103078 COMMUNITY MEDIA WORKS 11-20-2009 189 0.00 115.00
2110 970600 BOOKS 104157 RANDOM HOUSE INCORPOR 1087491024 257 0.00 552.00
2110 970600 BOOKS 104157 RANDOM HOUSE INCORPOR 1087245106 258 0.00 80.00
2110 970600 BOOKS 106151 CAPSTONE PRESS INCORP CI10146322 207 0.00 18.99
2110 970600 B001(S 106625 SHEET MUSIC PLUS 6101 295 0.00 584.43
2110 970600 BOOKS 106727 GALE 16572396 201 0.00 231.22
2110 970600 8001(9 106727 GALE 16582957 202 0.00 17.97
2110 970600 BOOKS 17211 DELTA SYSTEMS CO., 1N 581503 108 0.00 167.62
:'110 970600 8001(9 23806 FACTS ON FILE 727572 98 0.00 299.60
2110 970600 BOOKS 23806 FACTS ON FILE 728689 99 0.00 29.96
2110 970610 AUDIO MATERIALS 09737 BAKER & TAYLOR 2023945853 325 0.00 17.59
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 2061063 342 0.00 405.88
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5901629 345 0.00 10.49
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5894791 347 0 00 8.99
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5894793 353 0.00 35.22
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 2061062 349 0.00 213.94
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5901635 352 0 00 65.81
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 2061065 351 0.00 694.82
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5894794 35/ 0 00 12.73
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5901628 363 0 00 5.99
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5894792 365 0 00 92.94
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 5933003 384 0 00 54.56
2110 970610 AUDIO MATERIALS 09788 MIDWEST 'APE 5901636 36/ 0.00 64.45
:1110 970610 AUDIO MATER ALS 09788 MIDWEST TAPE 5901630 366 0.00 8 99
2110 970610 AUDIO MATERIALS 09788 MIDWEST TAPE 2061066 527 0.00 14 99
2110 970610 AUDIO MATERIALS 09'788 MIDWEST TAPE 5914387 489 0.00 12 74
RUN DATE 01/08/2010 TIME 10:08:25 SUNGARD PENTAMATION .NC - FUND ACCOUNTING
SUNCARD PI;NTAMA'1'TON INC
DAZE: 01/08/10
TIME. 10:08:17
FUND ACCOUNTING
SELECTION CRITERIA: payable.due date "0h/I')/2010°
FUND 201 LIBRARY FUND
ORGANIZATION ACCOUNT ----•-TITLE- -
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2.110
211
2110
2110
2130
2110
2110
2110
2110
2110
2110
2110
2110
2110
2.110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
2110
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970610
970620
970620
970620
970630
970630
970630
970630
970630
970630
970630
970630
970630
970630
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDI0
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
AUDIO
MA'T'ERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERTAIS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
SUBSCRIPTIONS &
SUBSCRIPTIONS &
SUBSCRIPTIONS &
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09780
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
17211
105376
105376
107598
09788
09788
09788
09788
09'788
09788
09788
09788
09788
09788
PITY OF UES PLAINTS
CASH REQUIREMENT'S 1111,1. 1,IS'1'
VENDOR
MIDWEST TAPE
MIDWEST 'PAPE
MIDWEST 'TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST 'PAPE
MTDWEST TAPE
MIDWEST TAPE
MIDWEST 'PAPE
MIDWEST 'PAPE
MIDWEST TAPL•'
MIDWEST 'PAPE
MTDWEST TAPE
MIDWEST 'PAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST 'PAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST 'PAPE
MIDWEST 'PAPE
MIDWEST TAPE
MIDWEST 'TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MTDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
DELTA SYSTEMS CO. IN
ABRAHAM
ABRAHAM
PADDOCK
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
MIDWEST
LINCOLN PRES
LINCOLN PRES
PUBLICATIONS
TAPE
TAPE
'PAPE
TAPE
TAPE
TAPE
TAPE
PAPE
TAPE
TAPE
PAGE NUMBER: 31
ACC'I'1'AY1
ACCOUNTING PERIOD: 1/10
PURCHASE OR 1NV0ICN RECNO SALES TAX AMOUNT
5907471 481 0.00 56.21
5914386 491 0.00 41.22
2061061 541 0 00 227.94
2056401 539 0 00 189.96
2061064 536 0 00 184.95
2056400 540 0.00 19.98
2056398 545 0.00 49 99
2056399 537 0.00 34.99
5912043 479 0.00 15.74
5907480 477 0.00 48.71
5894789 440 0.00 17.09
5901631 444 0.00 160.9'!
5913006 433 0.00 12.59
5094795 449 0.00 10.79
5901634 451 0.00 58.46
5903632 453 0.00 102 68
5907482 413 0 00 5.24
5907481 415 0 00 65.91
5912998 417 0.00 11 24
5913000 419 0.00 170.56
5907476 411 0.00 14.24
5907477 409 0.00 11.24
5933001 421 0.00 151.08
5912992 427 0.00 75 68
5912997 425 0.00 12.74
5912999 429 0.00 157 52
5913002 423 0.00 15.74
5913005 431 0.00 20 98
5894790 388 0.00 32.22
5894/87 390 0.0( 29.95
5913004 386 0.00 13.49
5894786 392 0.00 12.74
5907478 407 0.00 20.98
5901627 394 0.00 14 24
5894788 396 0.00 26 23
5907479 405 0.00 28 18
581503 107 0.00 16 95
7800 12 0.00 532 24
7799 13 0.00 543.96
12/23 02/16 306 0 00 127.00
5912989 377 0 00 14 99
5906757 368 0.00 89 98
5912994 379 0 00 63.70
5894785 3/5 0 00 7 49
5912995 380 0 00 44 98
5894782 362 0 00 15 74
5901619 370 0.00 1 24
5912996 382 0-00 74 95
5901621 372 0.00 33
5906760 348 0.00 44 98
RUN DATE 01/08/2010 TIME 10.08:25 SUNGARD PENTAMATION NC FUND ACCOUNTING
SUNGARD l'l N'I'AMATION INC FUND AC'COUN'1'1NG
DATE: 01/08/10
TIME: 10.08:17
CITY OF DES PLAINI•:S
CASH REQUIREMENTS 1111.1. LISP
SELECTION CRITERIA. payablc.d0v dal0 "01/19/2010"
FUND 201 LIBRARY FUND
ORGANIEAI'lON ACCOUNT --- -TITLE - ------ ---- VENDOR ----
2110 970630
2110 970610
2110 970630
2110 970630
2110 970630
2110 9'/0630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970640
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970610
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970630
2110 970640
2110 970640
2110 970640
2110 970900
2110 970900
2110 980420
TOTAL. LIBRARY SERVICES
TOTAL FUND
VISUAL MATERIALS
VISUAL MATERIALS
VISUAI, MATERIALS
VISUAL MATERIALS
VISUAI.
VISUAI,
VISUAI.
VISUAL
VISUAL
VISUAL
VISUAI,
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAL
VISUAI,
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIAIS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
VISUAL MATERIALS
AUTOMATED REFERE
AUTOMATED REFERE
AUTOMATED REFERE
EQUIPMENT c$5,00
EQUIPMENT c$5,00
COMPUTER SOFTWAR
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
09788
102450
17211
05702
100602
105911
05124
200294
05124
PAGE NUMBER: II'
AC(" TI'AY 1
ACCOUNT1N4 PRRl)l'
1/10
- PURCHASE OR 1NVOICE RECNO SALES 'rAK AMOUNT
MIDWEST '!'APE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST 'PAPE
MIDWEST TAPE
MIDWEST 'TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST 'TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
MIDWEST TAPE
INSTRUCTIONAL VIDEO
DELTA SYSTEMS CO , IN
NEWSBANK
PROQUEST CSA LLC
LIBRARY PARTNERSHIP T
C D W GOVERNMENT INCO
DELL MARKETING LP
C D W GOVERNMENT INCO
5894784 344 0.00 185.11
5901626 341 0.00 47.2.1
5901624 159 0.00 41 23
5907468 401 0.00 26.24
5907467 397 0.00 20.24
5912.042 199 0.00 114.94
5912041 403 0.00 67.47
5912990 435 0.00 11.24
5907472 437 0.00 18.74
5901625 447 0.0D 138.62
5906758 448 0.00 67.47
5907469 438 0.00 32.99
5901623 455 0.00 44.98
5907475 547 0.00 11.24
5908874 548 0 00 22.49
5908876 S50 0 00 130.44
5908873 552 0.00 14.99
5908875 544 0.00 44.98
5908877 557 0.00 14.99
5908879 554 0 00 18.74
5908878 555 0.00 29.99
5912991 493 0.00 22.49
5914385 487 0.00 19.48
5914384 485 0.00 65.22
5907470 483 0.00 48.71
5912993 495 0.00 61.72
5907473 516 0.00 26.24
5907474 515 0 00 33.74
5901622 510 0.00 11.24
5906759 506 0.00 22.49
5901620 508 0.00 11.98
5894783 512 0.00 89.92
31968A 138 0.00 98.43
581438 110 0.00 44./4
RN577687 51 0.00 11475.00
US1733682 54 0.00 14745.00
LN62-362 52 0.00 6810.00
R033325 187 0.00 178.00
XDK6X6184 180 0.00 500 40
RDV8157 214 0.00 9625.00
0 00
0.00
RUN DATE 01/08/2010 TIME 0:08.26 SUNGARD PENTAMATION INC - FUND ACCOUNTING
87095.4/
8/095.47
SUNGARD I'I';N'I'AMATION INC
DATE! 01/08/10
TIME.: 10:08.11
FOND ACCOIIN'1' I Nfl
CITY OP DES I'LAINES
CASII REQUIREMENTS HILL LIST
PAGE. NUMBER: 13
ACCTPAYI
ACCOUNTING PERIOD: I/10
SELE PION CRITERIA: payable due daLe "01/19/:'010"
FUND 209 HUD:COM DEV MACK GRANT
ORGANIZATION ACCOUNT - TITLE VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
204F 4'/0270 PRINTING REPRO!) O5101 AI.I'IIAGRAI'IIICN 344H', 11 0.00 11.45
ro A 11110 f'OM DEV BLOCK UIRAN'I' 0.00 41.4A
.LITAL FUND 0.00 33.45
RUN DATE 01/08/2010 TIME 10:08:26 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGARD PENTAMATION INC
DATE: 01/08/10
TIME: 10:0(1: 1 /
FUND ACCOUNT I NO
SELECTION CRITERIA: payablt.duC_daLC"01/19/2010"
FUND 205 T. 1 . F. 91 DOWN'T'OWN
ORGANIY.A9'IUN ACCOUNT - - TITLE
205E 920110
205F 920110
205E 92.0560
205F 920560
205E 920560
2.05E 920560
205F 9'/02.22
205F 970222
205F 970222
205F 970222
205F 970222.
205F 970222
20SF 991500
I'U1'Al. '1'. 1 . F. 111 DOWNTOWN
TOTAL FUND
PROFESSIONAL SFR
PROFESSIONAL SER
SUHS1DY:WINTFR D
SUOSIDY:W1NTER D
SURSTDY:WINTE11 U
SUBSIDY:WIN'IER 1)
STREETSCAPE
STREETSCAPE
STREETSCAPE
STREETSCAPE
STREETSCAPE
STrumrSCAPE:
SUPP
SUPP
SUPP
SUPP
SUPP
SUPP
SURPLUS DECI.ARA'l'
07989
07989
105447
107149
18227
18227
17132
17132
17132
17132
1'7132
17132
102834
CITY OF DES PLAINES
CASH RHQUIREMEN'('S 11141. 41ST
VENDOR
GEWALT HAMILTON ASSOC
GEWALT HAMILTON ASSOC
MAINE. WEST (HIGH SCIIOO
PANERA BREAD
DFS PLAINES PARK DIST
DES PLAINES PARK D1S'1'
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
COOK COUNTY TREASURER
PAGE NUMMI?: 14
ACC'rPAYI
ACCOUNTING PERIOD: 1 / 10
PURCHASE OR INVOICE R1:CNO SALES FAX AMOUNT
31150.806 1 94 0 00 1606.00
1835. 600 1 216 0.00 132112..81
2009 144 0.00 100.00
426692 304 0.00 172..89
2009 182 0 00 100.00
29 1203 18] 0.00 271.10
61565 152 0.00 10.55
61820 150 0 00 127.86
61070 153 0.00 74.22
66868 164 0.00 12..18
60068 147 0.00 76.12
60604 218 0.00 120.72
'(' I F 11 1 211 0.00 1500000.00
0.00 1516196.45
0.00 1516196.45
RUN DATE 01/08/2010 TIME .0:08.26 SUNOARD PENTAMATION INC - FUND ACCOUNTING
SUNGARD PENTAMA'1' I ON INC FUND ACCO(1N'I' I NG
DATE 01/011/10
TIME. 10.00 17
CITY I)1' DES PLAINES
('ASH REQUIREMENTS HILL LIST
PAGE NUMBER: 15
ACCTPAYI
ACCOUNTING PERIOD: 1 / 1 U
SELECTION CRITERIA: p:ryablv.duc' dale "01/19/:010"
FUND - 206 EMERGENCY COMMUNIC'A'TIONS
ORGANIZATION ACCOUNT 'I'I'I'LE V1:NIXIR - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
206F 930010 R & M EQUIPMENT 91194 CHICAGO COMMUNICATION 196113 46 0.00 1771.25
206F 930010 1( & M EQUIPMENT 93394 CHICAGO COMMUNICATION 196114 4/ 0.00 169.25
206F 930110 13 & M SOFTWARE 101550 WOICXNE'l', INC. 59743 75 0.00 210.00
TOTAL EMERGENCY COMMUNICATIONS 0.00 2102.50
TOTAL FUND 0.00 2102.50
RUN DATE 01/08/2010 TIME 10.08 26 SUNGARD PENT'AMATION INC FUND ACCOUNTING
SUNGARI/ I'I:NTAMA'I'1 ON INC
DATE: 01/00/10
TIME:: 10:00:17
FUND ACCOUNTING
('ITY OF DES !MINES
CASII REQUIREMENTS 11 I LL LIST
PAGE NUMBER: 16
ACCTPAY1
ACCOUNT N(1 PERIOD:
1/10
SELECTION CRITERIA: payable due dale "01/19/7010"
FUND 211 1'.1.F.II6 MANNHEIM/IIIGGINS
ORGANIZA'T'ION ACCOUNT TITLE - -VENDOR PURCIIASE OR INVOICE RECNO SALES TAX AMOUNT
213F 920100 LEGAL FEES 100192 ANCEI.,GLINK,DIAMOND,B 18742.0.0017 17 0.00 1121..00
TOTAL T.I.F. 116 MANNII1iIM/111GG1N 0.00 112..00
—MAL FUND 0.0D 11:'..00
RUN DATE 01/08/2010 TIME 10:08:26 SUNOARD PENTAMATION INC - FUND ACCOUNTING
SUNGARU PENTAMATION INV
DATE: 01/08/10
TIME: 10:08:17
FIINI) ACCOUN'1'1NU
SELECTION CRITERIA: paydb)e.due dale "01/19/2030"
FUND 414 CAPITAL PROJECTS FUND
ORGANIZATION ACCOUNT
414F
414F
414F
414F
414F
414F
414F
920110
980300
900300
980300
900.100
980300
080300
TOTAL CAPI'T'AL PROJECTS
TOTAL FUND
TITLE
PROFESSIONAL SER
1 MPROVEMEN'J'S
IMPROVEMENTS
IMPROVEMENTS
IMPROVEMENTS
NTS
IMPROVEMENTS
IMPROVEMENTS
07989
04633
100110
83923
83923
8392)
84921
CITY (1F DES PLAINES
CAST H REQUIREMENTS BILL LIST
VENDOR
GE.WAIII' IIAMI111'ON ASSOC
ARROW ROAN) CONSTRUCT'
PLOW CONSTRUCTION IN
ORANGE CRUSH
ORANGE CRUSH
ORANGE CRUSH
ORANGE CRUSH
PAGE NUMBER 17
ACCTPAY 1
ACCOUNT 1 NU PERIOD:
PURCHASE OR INVOICE RF.CNO SALES TAX
4232.300 1 95
20954MB 3
148651 105
371517 211
371595 269
371790 266
371702 267
AMOUNT
0.00 1147.50
0.00 390.52
0 00 772. 65
(1 00 179.68
0.00 250.08
0.00 1(10.00
0.00 636.48
0.00
0.00
RUN DATE 01/08/2010 rue 10.08:26 SUNGARD PENTAMATION INC - FUND ACCOUNTING
3512.91
3512..91
SUNCARU PENTAMATION INC FUND ACCOUNTING
LATE: 01/08/10
T.ME 10:00:17
SELECTION CRITERIA: payablc.d0c daLc "01/19/2.010"
FUND 416 11UILUINU REPLACEMENT FUND
ORGANI'LA'1'1ON ACCOUNT TITLE
CITY OF DES PLAINE:S
CASII REQUIREMENTS HILI, LIST
VENDOR
PAGE NUMBER: 114
AC(" 19'AY 1
ACCOUNTING PERIOD:
1110
PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
416F 930020 12 6 M ALMS & ST 107004 NEXCEN AUILUINU SUPPI. • 92.147.8 240 0.00 109.44
416F 9'/0320 SUPPLIES: BLDG R 01004 DIAMOND PAINT COMPANY • 180768 186 0.00 104.67
416F 970120 SUPPLIES: RI.1)C R 01004 DIAMOND PAINT COMPANY • 180821 188 0.00 69.78
416F 970320 SUPPLIES: ALDG R 17112 MENARDS• 65652 154 0.00 :4.74
416F 970320 SUPPLIES: BLDG R 17132 MENARDS • 64182 155 0.00 94 7)
TOTAL. NU11,1)1NO REPLACEMENT
TOTAI. FUND
0.00 704.36
0.00 704.36
RUN DATE: 01/08/2010 TIME. 10:08:26 SUNGARD PENTAMATION INC - FUND ACCOUNTING
S INCA1tI PENTAMA'I' 1 UN 1 Nr FUND A(' :BUNT1 N( I
)ATE 01/'H/10
ME: 10:00.17
SELECTION CRITERIA: payable dut' dale "01/19/2010"
FUND 507 WATER/SEWER FUND
ORGANIZATION ACCOUNT --
0655 -
0655 970100 OFFICE SUPPLIES 096113
0655 970100 OFFJCE SUPPLIES 09630
•'O'TA;, FISCAL SERVICES/WATER
1812 970620 SUBSCRIPTIONS &
TOTAL L•'NCINEERING/WATER
5023
5023
5023
5023
5023
5023
5023
5023
1.023
5023
930480
930480
970100
970160
970] 90
970310
970330
970330
970340
9'/0840
DLSPOSAL/DEBRIS
1)1 S POSAI./ 06'131( I S
OFFICE SUPPLIES
TOOLS AND IIARDWA
UNIFORMS/APPAREL.
SUPPLIES: EQ1111'
SUPPLIES: VEHICL
SUPPLIES: VEHI('1.
SUPPLIES: PUMP/'I'
DIESEL
TOTAL PW - WATER - DISTRIBUTION
CITY (3F DES PLAINES
('ASII REQUIREMENTS 1(11.1. LIST
VENDOR
OFFICE DEPOT
OFFICE DEI'U'I'
16196 AMERICAN WA'I'Iilt WORKS
108095
108095
09638
108231
04460
0420'/
105649
105649
105845
307795
5024 960980 WATER SAMPLE TES 28442
'.024 970160 TOOLS AND IIARDWA 08636
TOTAL PW WATER - PLANT
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
5025
920415
920415
920415
920415
930030
930060
930060
970100
970160
970160
970160
970160
970310
970330
970360
970360
970360
970360
970840
A SEWERS
FUND
SEWER LATERAI. PR
SEWER LATERAL PR
SEWER LATERAL. PR
SEWER LATERAL PR
R & M VEHICLES
R & M SEWERS & L
R & M SEWERS & L
OFFICE SUPPLIES
TOOLS AND HARDWA
TOOLS AND HARDWA
TOOLS AND HARDWA
TOOLS AND HARDWA
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
SUPPLIES:
DIESEL
EQUIP
VEHICL
SEWER/
SEWER/
SEWER/
SEWER/
108282
108283
108284
308285
02929
00189
102076
09638
0350'1
05407
08636
57807
78502
105649
03507
05612
105845
17132
107795
RAVENSWOOD DISPOSAL. S
RAVENSWOOD DISPOSAL S
OFFICE DEPOT
LOGSDON OFFICE SUPPLY
SEARS ROEBUCK & COMI'A
POMP' S TIRE SERVICE,
LEE AU'T'O PART'S
LER AUTO PAiM'S
H D SUPPLY WA'T'ERWORKS
AL, WARREN 011. COMPANY
SUBURBAN LABORATORIES
ACE DES PLAINES INCOR
ELAINE KARASCH
ELIZABETH CESARE
NADINE MCBETII
MARY TYLER
SCHIMKA AUTO WRECKERS
ANDERSON LOCK CO LTD
METROPOLITAN 1NDUSTRI
OFFICE DEPOT
ZIEBELL WATER SERVICE
HOME DEPOT CREDIT SER
ACE DES PLAINES INCOR
BROCK TOOL COMPANY
ACME TRUCK BRAKE AND
LEE AUTO PARTS
ZIEBELL WATER SERVICE
STANDARD EQUIPMENT CO
H D SUPPLY WATERWORKS
MENARDS
AL WARREN OIL. COMPANY
)'AGE NUMBER: 14
ACC1'PAY I
ACCOUNTING PERIOD: 1/10
PURCHASE OR INVOICE RECNO SALES TAX
499838205001
500491071001
226
262
0.00
0.00
AMOUNT
2 3.68
7.98
0.00 31.66
7000176709 '/3 0.00 498.00
0.00 498.00
204 282 0.00 3382.15
203 283 0.00 6029.05
501903461001 234 0.00 4.18
3133391 160 0.00 119.99
'3489023 254 0.00 197.94
• 244949 276 0.0(3 572 72
416076 365 0.00 73.00
416754 163 0.00 '/5.30
9895362 126 0.00 2084.40
1566824 35 0.00 1079.75
0.00 13618.48
• 99349 255 0.00 315.00
216728 39 0.00 33.48
0.00 348.48
9L1'-1287 177 0 00 1200.00
S1,P-1290 211 0.00 1500.00
SLP 1276 210 0.00 100.00
SLP -]294 280 0.00 100.00
12 23 09 291 0.00 /5.00
• 7016453 5 0.00 818.05
225615 217 0.00 345.00
501903461001 233 0.00 21.75
207324 281 0.00 124.50
3020334 123 0.00 435.62
216757 40 0.00 59.98
194850 26 0.00 238.00
1293510022 2 0.00 9.90
417267 161 0 00 36 60
• 207348 245 0.00 405.86
052336 253 0.00 1729.42
9912752 175 0.00 199 08
66529 159 0.00 14.25
1566824 34 0.00 1169.73
0.00 8582.74
0.00 23079 36
RUN DA -.Z 01/08/2010 TIME 10:08:26 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNOARD I'I NTAMATION INC FUND ACCOUN'T'ING
.)AT 01/08/10
.IME: 10:08:17
CITY OF DES PLAINES
CASH REQUIREMENTS BILL LIST
PAGE NUMBER: 20
ACC'I'PAYI
ACCOUNTING PERIOD:
1/10
SELECTION CRITERIA: payable.due dale "01/19/2010"
FUND 502 WATER/SEWER FUN])
ORGANIZATION ACCOUNT 71TLE VENDOR-- --- - PURCHASE OR INVOICE: RECNO SALES TAX AMOUNT
RUN DATE 01/08/2010 TIME 10:08 26 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNOARO 1'EN'I'AMAT1 ON INC
JADE. 01/00/10
IME. 10:00:17
FUND ACCOUNTING
4ELhC1'ION CRITERIA: pnyuble.duc da(' "01/19/2010"
1 ND 604 ESCROW FUND
ROANI LA'P1 ON ACCOUNT • - . T I'1'1.R
604
04
604
604
604
604
604
604
410020
410040
410040
410040
410040
410120
410260
410270
TOTAL ESCROW FUND
PO'. Al FUND
ESCROW DEPOSITS
REFUNDABLE BONDS
REFUNDABLE BONDS
REFUNDAUI.I•: BONUS
REFUNDABLE BONDS
YOUTH COMM C'ON'I'R
SPECIAL EVENTS:
SPECIAL. EVENTS:
0816'1
101238
100791
1002.92
100.91
104114
24252.
100290
CITY OF DES P1.A1NES
CASH RI•:UUIREMEN'I'S 11117. LIST
VENDOR
OAKTON I'AV11.1JON
FIRST UNITED MRI'IIODIS
AK'PE:CA' S RESTAURANT
N1 SATELITE
1'F.
KA'1'T 1•:' S KITCHEN
CHICAGO MERCANTILE RX
OI"I'IMIST CLUB OF URS
STAND 1 NG TALL CI IAN 1'1'A
PAGE NUMBER: 21
ACC'I'PAY1
ACCOUNTING PERIOD:
PURCHASE OR .INVOICE RI:CNO SALES TAX
NOV 2009 265
REFUND 12 09 101
REFUND 12 09 33
REFUND 12 09 244
REFUND 12. 09 137
2826 20'1
12 20 09 221
I)ONA'1'ION2.009 256
1/10
AMOUNT
0.00 1672.00
0.00 250.00
O 00 200.00
0.00 250.00
0.00 2.00.00
0.00 80.90
O 00 240.00
O 00 12064.76
0.00
0.00
RUN DATE 01/08/2010 TIME 10:08:26 SUNGARD PENTAMATION INC FUND ACCOUN. NG
14965.66
14965.66
SIINGARD PENTAMATION INC FUND ACCOUNTTNG
DA'Z'E: 01/00/10
IME: 10:08:17
C11Y OF I)ES PLAINES
CASH REQUIREMENTS BILL LIST
I'AUh NUMBER: 22
AC("I'PAY 1
ACCOUNTING PERIOD: 1/10
SELECTION CRITERIA• payable.due date -"01/19/2010"
FUND 701 RISK MANAGEMENT FUND
ORGANIZATION ACCOUNT TITLE - VENDUR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
701F 9203.30 CLAIMS ADMIN FEE .101499 GALLAGHER BASSETT SER 101501 19? 0.00 830.00
TOTAL RISK MANAGEMENT 0.00 818.00
T'OT'AL FUND 0.00 018.00
RUN DATE 01/08/2010 TIME 10:08:26 SUNGARD PENTAMATION INC FUND ACCOUNTING
SUNGARD 1'I•:N'1'AMAT 1 ON IN(' FUND A((OUNT I NG
DATE 01/08/10
TIME. 10.08:17
CITY OF DI•:S PLAINES
C'ASII REQUIREMENTS BILL LIST
PAGE NUMBER: 23
ACCTPAYI
ACCOUNTING PER1O0:
1 l 10
SELECTION CR1'(8(31A. payabli•.dui• dalr "01/19/2010"
FUND 702. EQUIPMENT REPLACEMENT
ORGANIZATION ACCOUNT TITLE VENDOR -- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT
/022 980400 EQUIPMENT 07460 A F C INTERNATIONAL, 29561 15 0.00 3015.25
7022 990400 EQIII1'MI•INT 106429 ILLINOIS COMMUNICA'I'1O 850/6 89 0.00 7430.00
'OPAL FIRE mil' EQUIP REPLCMNT 0.00 10445.25
7023 980400 EQUIPMENT 08'/78 IIAVEY COMMUNICATIONS 9193 124 0.00 11•/8.10
7023 980400 EQUIPMENT 09778 IIAVEY COMMUNICATIONS 9183 129 0.00 1119.10
7023 980400 EQUIPMENT 103759 SUBURBAN ACCENT'S INCO 16094 294 0.00 940.00
TOTAL POLICE DEPT EQUIP RPI.CMNT 0.00 3637.60
TOTAL FUND D.00 14082.85
RUN DATE 01/08/2010 TIME 10:08.26 SUNGARD PEN'AMATION INC FUND ACM N".NC
SUNGARD PEN'1'AMA'I'ION INC
;ATE. 01/08/10
:IME. 10:00:17
FUND ACCOUNTING
SELECTION CRITERIA: payable.due dale "01/39/2010"
FUND 703 I T REPLACEMENT FUND
ORGANIZATION ACCOUNT - - '1'ITLR-
703F
703F
703F
703F
103F
920110
980410
980410
980410
960420
TOTAL I T REPLACEMENT
TOTAL FUND
POT AL REPORT
PROFESSIONAL SER
COMPUTER HARDWAR
COMPUTER HARDWAR
COMPUTERR HARDWAR
COMPUTER SOFTWAR
85751
05124
05124
104'157
10'/481
CITY OF URS '1.A I NES
CASH REQUIREMENTS HILL I.I S')'
VENDOR
SUNGARD PUBLIC SEC'T'OR
C D W GOVERNMENT INCO
C D W GOVERNMENT INCO
FUTURE LINK OF 1LLINO
TECH URI'O')'
PURCHASE 012 I NVO 1 CE
121.7',
RCMOI ,0
801.2 377
29931
1)0910211411V1
I'AOE NUMBER: 24
ACCTI'AY I
ACCOUNTING 114)410)>:
RJCNO SALES TAX
1
AMOUNT
7'12 0.00 750.00
701 0.00 1510.00
2.114 0 00 2158.00
112 0.00 17120.00
2115 0.00 452.52
0.00 21990.52
0.00 2.1998.52.
0.00 1836927.82
RUN DATE 01/08/2010 TIME 10:08:26 SUNGARD PENTAMATION 1NC - FUND ACCOUNTING
IUN(1ARD PKNTAMA'I'ION INC
'ATE.: 01/08/10
:IME. I0:11:00
FUND ACCOUNTING
CITY OF DES P1.ATNES
CHECK REGISTER DISBURSEMENT FUND
Manual Checks - Various Funds & Accounts
Page 25
CASH ACCT l'IIECK NU ISSUE D'I' VENDOR OI(CANIZATION - DESCR1PTION••--• SALES TAX AMOUNT
102005 275150 32/1.4/09 108273 COMMERCIAL ELECTRONICS l' 206F • VOICE RECORDING SYS 0.00 18609.80
102005 275150 12/24/09 108273 COMMERCIAL. ELECTRONICS C 20GF • VOICE RECORDING SYS 0.00 19535.20
TOTAL CHECK 0.00 '.8190.00
102005 275151 12./2.9/09 106559 DEX 3223 ACCP 500245977 0.00 905.47
102005 275152 12/24/09 05851 SPRINT 2110 11-13 TO 12-12-09 0.00 1983.27
102005 275353 12/24/09 108272. OFFICE OF THE STATE FIRE 100 UNUSED FUNDS 0.00 27.86
TOTAL CASH ACCOUNT 0.00 60556.60
TOTAL FUND 0.00 60556.60
TOTAL REPORT 0.00 60556.60
RUN DATE 01/08/10 TIME 10:13:00 SUNGARD PENTAMATION INC - FUND ACCOUNTING
SUNGARD PENTAMA'1'10N INC FUND ACCOUNTING
DATE: 01/00/10
TIME: 10:22:59
CITY OF DES 1'LA 1 N1•IS
CHECK REGISTER 01NOLIRSEMEN'I' FUND
Auto Debits - Various Funds & Accounts
Page 26
CASH ACCT CHECK NO ISSUE D'1' VENDOR ORGANIZATION I)L•'SCR111'ION SALIES TAX AMOUNT
102 08 AD100001 01/04/10 105062 0 S HANK '/01F 12 04 09 '1'O 01 04 10 0.00 2.1.00
102008 AD100002 01/01/10 101888 A '1' 6 '1' 204F 12 04 09 TO 01 01 10 0.00 478.1 SO
102008 AD100003 12/31/09 02369 NICOR GAS 4024 11 13 TO 12 14 09 0.00 82.23
302008 AD100004 12/30/09 02369 NICOR GAS 2110 11 13 '1'0 12-15 09 0.00 1'106.08
102008 AD100005 01/08/10 104712 VERI%ON WIRELESS 0632 11-14 TO 12-13-09 0.00 144.03
102008 AD100006 01/10/10 305976 1410E OPEN WEST 0632 12-21 09 7'0 01.20-10 0.00 84.50
102008 AD100007 01/06/10 102970 COMCAST CABLE 0632 12 18 09 '1'0 01 17 10 0.00 99.27
102008 AD100008 01/10/10 107152 NE01'OST LEASING 0657 01 10 'I'O 07. 09 10 0.00 370 92
102008 AD100009 01/05/10 101888 A '1' & '1' 206F 12 07 09 '1'0 01 06 10 0.00 344.41
102008 AD100010 01/05/10 101080 A '1' & 1' 206F 11 07 7'0 12-06-09 0.00 40 07
102008 AD100011 01/14/10 101888 A T & T 2110 12 16 09 TO 01 15 10 0.00 221.85
102008 AD100012 01/14/10 101888 A '1' & '1' 2110 12 16-09 TO 01-15-10 0.00 98.35
102008 AD100013 01/14/10 101888 A T & T 2110 12-16-09 TO 01-15 10 0.00 43.15
102008 AD100014 01/15/10 104712 VERI'LON WIRELESS 2110 11-21 TO 12 20-09 0.00 157.46
TOTAL. CASH ACCOUNT 0.00 8206.82
1)TAL FUND 0.00 8206.82
:.AL REPORT 0.00 8206.82
RUN DATE 01/08/10 TIME 10:22:59 SUNGARD PENTAMATION INC • FUND ACCOUNTING
for Warrant Register January 19, 2010 Page 27
Amount
Transfer Date
Automated Accounts Payable
$1,836,927.82
12-31-09
01-08-10
Manual Checks
$60,556.60
*
12-24-09
Auto Debits
$8,206.82
*
01-15-10
Chicago Water Bill ACH
$0.00
Payroll Activity:
Payroll
$1,408,450.22
12-31-09
Electronic Transfer Activity:
Postage Meter Direct Debits
$3,000.00
*
01-08-10
IMRF Payments
$296,587.48
01-08-10
RHS Payments
$57,142.76
01-06-10
MICA Payment
$0.00
Property Taxes
$0.00
*
Short Term Loan Payoff
$6,536,025.83
01-19-10
Debt Service Payments
$0.00
Employee Medical/Dental Trust
$725,564.95
*
01-08-10
" Multiple transfers processed on or before date shown
Total Cash Disbursements: $10,932,462.48
ADOPTED BY THE CITY COUNCIL OF DES PLAINES
THIS NINETEENTH DAY OF JANUARY 2010
AYES NAYS ABSENT
Gloria J. Ludwig - City Clerk
Martin J. Moylan - Mayor
DES PLAINES
ILLINOIS
Committee of the Whole Item #2a
City of Des Plaines
City Manager's Office
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5488
Fax: 847-391-5378
MEMORANDUM
Date: January 11, 2010
To: Jason Bajor, City Manager
From: Jason T. Slowinski, •'(t City Manager
Subject:
Interlocal Agreement for Provision of Meals on Wheels Program
Issue: An Interlocal Agreement is required to implement a change in the administration of the
Meals on Wheels (MOW) from the City's Health & Human Services Office to the Des Plaines
Senior Center. This change was approved as part of the 2010 Budget adopted by the City Council.
At its January 4th meeting, the City Council voted to postpone this matter until the January 19th
meeting. The City Council raised several points for consideration and had some questions for the
Executive Director of the Senior Center.
Analysis: Sharon Smith, Executive Director/CEO of the Senior Center, has indicated that she will
be in attendance at the January 19`h meeting in order to provide an explanation of the grant program
available to help fund the MOW program in the future as well as answer any other questions the
City Council might have.
Staff has amended the draft Interlocal Agreement, a copy of which is attached, to include changes in
response to suggestions made during the last meeting:
■ A sentence has been added to Paragraph 2 of the Agreement to require the Senior Center
to provide an accounting of expenses related to the Meals on Wheels program at the
conclusion of each program year.
• Paragraph 3 has been revised to require periodic reports to be generated at the City's
request to ensure that reports can be obtained on whatever time interval is necessary and
appropriate (i.e. monthly, quarterly, etc.).
Recommendation: Staff recommends that the City Council adopt a Resolution authorizing the
City Manager to execute the Interlocal Agreement with the Des Plaines Senior Center for the
provision of the Meals on Wheels program.
w/Attachments: Resolution
Interlocal Agreement (amended)
CITY OF DES PLAINES
RESOLUTION R - 3 -10
A RESOLUTION AUTHORIZING TIIE EXECUTION OF
AN INTERLOCAL AGREEMENT BETWEEN THE CITY
OF DES PLAINES AND THE DES PLAINES SENIOR
CENTER FOR THE PROVISION OF FUNDING FOR
ADMINISTERING TIIE MEALS ON WHEELS PROGRAM.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
of Des Plaines to contract with individuals, associations and corporations, in any manner not
prohibited by law or ordinance; and
WHEREAS, 5 ILCS 220/1 et seq. (2008), "Intergovernmental Cooperation Act",
encourages cooperation between governmental entities and agencies; and
WHEREAS, due to budget restraints in 2010, the City of Des Plaines (City) abolished
the Human Services Division, which provided the Meals on Wheels program to Des Plaines
residents in need; and
WHEREAS, the City desires to provide certain funding to the Des Plaines Community
Senior Center, also known as the Frisbie Senior Center, to provide the Meals on Wheels program
to Des Plaines residents through the Senior Center; and
WHEREAS, the City has agreed to fund $40,000.00 each year to the Senior Center for
the Meals on Wheels program for 2010 and 2011; and
WHEREAS, it is in the best interest of the City to authorize the City Manager to execute,
and City Clerk to attest, the Interlocal Agreement between the City of Des Plaines and the Des
Plaines Senior Center for the provision of funding $40,000.00 for administering the Meals on
Wheels program and to authorize the Director of Finance to issue payment to the Des Plaines
Senior Center in the amount of $40,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by
reference as the factual basis for this transaction.
SECTION 2: That the City Manager is hereby authorized and directed to execute, and
the City Clerk to attest, the Interlocal Agreement between the City of Des Plaines and the Des
1
Plaines Senior Center for the provision of funding $40,000.00 for administering the Meals on
Wheels program, a copy of which is attached hereto and made a part hereof as Exhibit "A," and
authorizes the Director of Finance to issue payment to the Des Plaines Senior Center in the
amount of $40,000.00
SECTION 3: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2010.
APPROVED this day of , 2010.
VOTE: AYES NAYS ABSENT
ATTEST: Approved as to form:
MAYOR
CITY CLERK Raymond P. Bartel, ssistanCity Attorney
Legal \Res\2010\Senior Colter MOW Funding 2010
2
EXHIBIT "
INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES AND THE
DES PLAINES SENIOR CENTER FOR THE PROVISION AND FUNDING OF THE
MEALS ON WHEELS PROGRAM
THIS AGREEMENT, entered into between the City of Des Plaines (hereinafter "City")
and the Des Plaines Senior Center (hereinafter "Senior Center"), also known as the Frisbie
Senior Center, provide as follows:
WHEREAS, this Agreement is entered into pursuant to the Intergovernmental
Cooperation provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the
Intergovernmental cooperation Act, 5 ILCS 220/1, et seq. and Public Act 91-0424; and
WHEREAS, the City of Des Plaines and the Des Plaines Senior Center are the Parties to
this Agreement and have agreed for the provision and funding of services, by the City to the
Senior Center, for providing Meals on Wheels programming; and
WHEREAS, the City and the Senior Center, in an effort to more effectively and
efficiently administer the Meals on Wheels program, enter into this Agreement.
NOW THEREFORE, the City and the Senior Center agree as follows:
1. The recitals as set forth above are incorporated into the body of this Agreement as if
fully set forth herein.
2. The City shall pay $40,000 in 2010 and $40,000 in 2011 to the Senior Center for the
Meals on Wheels programming provided by the Senior Center to the Des Plaines
community. At the conclusion of each program year, the Senior Center shall provide
an accounting of the funds expended for the Meals on Wheels program.
3. The Senior Center shall provide the City with periodic reports en no 1esc th n an
at the City's request, but in no case shall the reports be made on less
than an annual basis. S&uch reports shall include the number of Des Plaines residents
served by the Meals on Wheels program. The Senior Center shall, at a time and date
mutually agreed, make an annual presentation to the City regarding the Meals on
Wheels program resulting from the funding provided.
4. In the event that the number of prospective participants exceeds the amount of
funding provided for the Meals on Wheels program, the Senior Center shall have the
ability to limit the number of participants in the program. The Senior Center shall
provide written notice of the decision to cap program participation to the City.
1
5. The Senior Center will acknowledge the City's funding support in program materials,
publicity efforts, and other promotional materials, both paper and electronic, as
reasonably identified by the respective Staffs of the Parties.
6. The City shall utilize its Geographic Information System (GIS) to produce and
provide delivery route maps to the Senior Center upon request, provided reasonable
notice for such request is made.
7. This Agreement shall be controlled by the governing law of the State of Illinois and
the venue for any disputes that arise hereunder shall be in the Circuit Court of Cook
County, Second Municipal District.
8. This Agreement shall be binding upon the parties, their successors, and/or assigns,
and may not be terminated or restricted except in accordance with the provisions of
this Agreement and by a writing executed by both parties.
9. Nothing in this Agreement shall purport to terminate, restrict, extend, or otherwise
modify commitments previously agreed to by separate Agreement between the
Parties.
10. This Agreement may be terminated by a written notice dated at least 90 days prior to
the effective date of termination. In the event that this provision is invoked by either
Party, a joint letter advising of the termination signed by both Parties shall be
developed to inform participants in the program.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed and by
executing this Agreement, the Parties do hereby affirmatively state that they have been
given full authority by their respective governing bodies to execute this Agreement.
CITY OF DES PLAINES DES PLAINES SENIOR CENTER
By: By:
Its: Its:
ATTEST: ATTEST:
Its: City Clerk Its:
2
CITY OF
DES PLAINES
ILLINOIS
Committee of the Whole Item #3a
City of Des Plaines
City Attorney's Office
1420 Miner Street, Room 401
Des Plaines, IL 60016
Tel: 847-391-5303
Fax: 847-391-5003
INTEROFFICE MEMORANDUM
Date: January 8, 2010
To: Jason I3ajor, City Manager
From: David R. Wiltse, City Attorney a). %AA
Re: Kaloco Oil Company d/b/a Citgo H-2 Liquor License Request
10-015
Issue: Whether the City should expand the allowable sale of alcohol to gasoline stations.
Analysis: We received correspondence from Nicholas Gianaris, CEO of Kaloco Oil Company, a
copy of letter attached, who has requested that in connection with selling gasoline at his gasoline
station that he be allowed to sell alcoholic beer and wine. The cun•ent City Code in Section 4-4-
4 I) states that where sale of petroleum products is the primary product for sale, no liquor license
may be issued.
As noted in the attached Liquor License Store Survey, some area communities allow the
purchase of alcoholic beverages from gasoline stations. Traditionally, Des Plaines has not done
so. The question of whether the City will allow the expansion of sales of alcohol in gasoline
stations is a policy question, which should be addressed by the Legal and Licensing Committee.
Recommendation: Staff recommends that the Legal and Licensing Committee discuss the sale
of alcoholic beverages in gasoline stations on a package basis only. If the Committee approves,
it may make a recommendation to the full City Council for a new ordinance allowing beer and
wine sales only.
Attachments: Letter from Mayor Moylan to Nicholas Gianaris
Letter from Kaloco Oil Company
NWMC Liquor License Store Survey
DRW:mu
Legal\Mcnios\20I0113gjor Citgo 1-1-2 Liquor License
/� F
h ► 1
DES PLANE
ILUNOIS
Martin J. Moylan
December 21, 2009
Mr. Nicholas P. Gianaris
Chief Executive Officer
Kaloco Oil Company
P.O. Box 1027
Morton Grove, IL 60053
Dear Mr. Gianaris,
OFFICE OF THE MAYOR
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
Telephone: 847/391-5301
Fox: 847/391-5378
This letter will confirm the phone conversation you had with the Mayor's office regarding your
application for a liquor license for the mini -mart at the gas station at 1733 E. Oakton.
As highlighted in the copy of the Liquor Ordinance that you were given, our ordinance prohibits the sale
of alcohol on a premise where the primary products for sale include petroleum products sold either
inside or outside of the premises. Therefore, without a change in the ordinance, the City Council must
turn down your application when it comes before them.
You were also asked to submit facts as to the size of the mini mart and also sales figures showing your
primary product with your application.
At this point there needs to be request made to amend 4-4-4 of the City Code. If the Council agrees to
look into it, this request will be forwarded to staff for development. The new ordinance would then be
placed on the agenda for an upcoming Council meeting and considered under Legal and Licensing
Committee of the Whole. If passed by the Council, your application can be submitted and processed, by
the Council.
Sincerely,
Marti + Mo an
Mayor
Local Liquor Commissioner
RECEIVED
CITY OF DES PLAINES
OEC 2 3 2009
Legal Department
A .. 77 i?, ,/,` ",- / / .r , Ac' frV.
Locori_.;,_,,,,--,,i,k...e ,i.
Oil Company
P. 0. Box 1027 Morton Grove, Illinois 60053 Phone (847) 966-9300 Fax (847) 966-1209
January 4, 2009
Mayor Martin J. Moylan
Local Liquor Commissioner
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
RE: Liquor License Application
1733 E. Oakton Street
Revised Kaloco December 28, 2009 letter
Dear Mayor Moylan:
This letter will confirm receipt of your letter dated December 21, 2009. As such, l would
like to request the amendment of City Code 4-4-4 to allow our store to sell packaged beer
and wine. This change, if allowed, would allow us to remain competitive with the
surrounding suburban towns and with DuPage County. We would also hopefully be able
to neutralize to a certain extent the loss in fuel volume and customer counts due to the
new local motor fuel tax.
We would adhere to all Local and State liquor laws as well as implementing the required
managerial and staff training, as do the 7-11 locations in Des Plaines with the same type
of license.
Our store is approximately 1450 square feet and we would utilize no more than 600
square feet for the selling of alcohol. Currently, 17% of our sales are not petroleum
based, and we estimate with the new license, they can be increased to 20%.
Your time in this matter is appreciated. Should you have any questions or desire
additional information, please feel free to call me.
Sincerely,
Nicholas P. Gianaris
CEO
NPG/ntk
OWNERS & OPERATORS OF
MINUTEMAN, MARATHON and CITGO
GAS STATIONS & CONVENIENCE STORES
Liquor License Store Survey
April 2007
Municipality
Arlington Heights
Do you issue liquor
licenses to gas
stations or
convenience stores
that sell gasoline?
No.
If yes, do you
impose any special
restrictions that
other license
holders do not
have?
If yes, how many do you
issue?
If yes, have you
ever had any
problems at those
locations?
Barrington
No.
Buffalo Grove
No.
Carpentersville
Yes.
No.
They are issued a license to
sell packaged liquor only.
There are 21 licenses issued
within this class of which 3
gas stations hold a license
and 2 convenience type
stores hold 2. The remaining
are full service grocery and
liquor store establishments.
Not to my
knowledge.
Deerfield
Yes.
No.
0
N/A.
Des Plaines
No.
Grayslake
Yes.
No.
No limit.
No.
Lake Barrington
No gas station or
convenience stores in
Village of Lake
Barrington.
Lake Zurich
No.
Lincolnshire
No.
Mt. Prospect
No.
Northbrook
Not to date.
Northfield
None currently - never
have.
Palatine
No. See attached.
Park Ridge
No.
Rolling Meadows
Yes.
No.
We have a 10 Class "B"
liquor licenses - currently 1 of
their is for a gas station.
Selling to underage
patrons.
Roselle
No.
N/A.
N/A.
N/A.
Schaumburg
No.
Streamwood
No.
Vernon Hills
Yes.
No.
4
Not anymore than
we have had with
other
establishments
pertaining to sale
to a minor.
Wilmette
No.
1.
04/27/2007 10:55 8473599094 VILLAGE OF PALATINE
Sec. 3-43. Prohibited licenses.
PAGE 02
d
(a) No license shall be issued to any person for the sale at retail of any alcoholic liquor at any
store or other place of business where the majority of customers are m hors of school age.
No license shall be issued to any establishment which also delivers gasoline for automotive
vehicles on the same premises.
Form for Corporations
3-2003
CITY OF DES PLAINES
APPLICATION FOR LICENSE
UNDER
DES PLAINES LIQUOR CONTROL ORDINANCE
TO: Liquor Control Commissioner:
The undersigned hereby makes application for the issuance of a license to engage in the business of selling alcoholic liquors, as indicated
hereafter.
1. Applicant's corporate name
Doing business as:
c_.xc v <<O((
t Y90 CA
/7 3 r- -,-.,,,/ Sr
2. Location of place of business for which license is sought:
(A) 7 C (7 A k.7 -c'4 S't . lit , -1)Ia. r4'.;, /C
_ (Exact addr�ss by street and number) j
(B) Hours of operation: _`) : e c; rA.t-(- l{ -c i',r� til /9 tt r l�-(- ' `a `� --/t4 ;c.//l i c.- it 'i ;A.i c>;7( '"e (/. E JC_)1. t
Phone: 17 - ).L] 4 - ('Co (-
3. Date of incorporation A ' k, -0,7 y r, /q17 -7-- • Under laws of State of I i -C tar o(' S
(Attach a copy of the most recent State of Illinois Domestic Corporation Annual Report.)
Name of Registered Agent: --, (-CA.( tC . Cci ,U )I 4 ; I, )
Address: - ij/ki , DEAR bc),-, / ),CI tic (.. ,CCC(.�CfU;/ C �Gi�,jV
/
Phone Number: ` J/Z 74,5- 53G
Gc�c,t e
L.
4. Classification of Licenses being applied for:
Class A
Class A-1
Class A-2
Class AB
Class AB -1
Class AB -2
_Class B
Class B-1
Class C
Class E
Class F
Class G
Class H-1
X, Class H-2
Class I
Class J
Class K
Class L
(Tavern Liquors Dealers License — seat 250 people or less)
(Tavern License — seat 251 to 500 people)
(Tavern License — seat more than 500 people)
(Tavern and Bulk Sale on and off premises — seat 250 people or less)
(Tavern and Bulk Sale — seat 250 to 500 people)
(Tavem and Bulk Sale — seat over 500 people)
(Bulk Sales Dealers License — No consumption on premises)
(Bulk Sales, Liquor not primary product)
(Club Liquor License)
(Restaurant and Dining Room License — seat over 50 people)
(Restaurant, Beer Only)
(Banquet Hall)
(Restaurant, Beer and Wine Only)
(Bulk Sale, Beer and Wine Only)
(Religious Society License)
(Special 4 am Liquor License — Class A License Required)
(Government Facility License)
(Wine Only—On and Off Premises)
5 State names of directors and officers, and indicate the percentage of stock owned in applicant corporation, if any.
(Note: If more than three directors, attach separate sheet with required information for additional directors.)
(A) President Percentage of stock owned _
Have you ever plead guilty, been found guilty/, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State,
County or Municipal law ordinance? ! C
If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
Attach a copy of the current Alcohol Awareness Certification.
Do you participate in the operation of the business? ) �i✓�.`�
If "Yes", state in detail the nature of your participation. KCv lecc.) ' c/ (vo ! �/ Lv, r"�-t ,�; z,,z� pt( .4Ai ,r , /
(Attach Confidential Information Forms) Mc,/ S 4f(<<Fz-lrEi7,;7l
(B) Vice President til / Percentage of stock owned %
Have you ever plead guilty, been found guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State,
County or Municipal law ordinance?
If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
Attach a copy of the current Alcohol Awareness Certification.
Will you participate in the operation of the business?
If "Yes", state in detail the nature of your participation.
(Attach Confidential Information Forms)
(C) Secretary Olvrl f- C( 6, lC;,?I 5 (s'e.e R26.r ,A(1' Percentage of stock owned
Have you ever plead guilty, been found guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State,
County or Municipal law ordinance? !'U
If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
Attach a copy of the current Alcohol Awareness Certification.
Will yob participate in the operation of the business?
If "Yes", state in detail the nature of your participation. i?/ /ieee) 4+<c.V e) •
(Attach Confidential Information Forms)
C.
t
/41H4,,, _
6. List below persons or corporations owning 5% or more of the stock of the applicant, other than those named in answer to question 5. State the
percentage of stock so owned.
A//(/j(7,4I 6/,'9,444,7;s2. _U o
/ Percentage of stock owned v %
�! o4 i I tC: _ Cir ,ai � lc e -- (� i QE' cin 1.7 Yit-6 ., Percentage of stock owned ? . c7 VO %
Percentage of stock owned %
(Attach Confidential Information Forms)
7. Does applicant own premises for which license is sought? 11/41c...
If not, when does applicant's lease expire? tcc. 2 cit v ev i i L i C
8. Is the location of the applicant's business for which license is sought within one hundred (100) feet of any church, school, hospital, home for
aged or indigent persons or for veterans, their wives or children, or any naval or military station, as defined by ordinance of this City? / c
9. Is any law enforcing official, Mayor, Alderman, Member of a City Commission or Board, or any President or member of a County Board directly
or indirectly interested in the business for which license is sought? i.i.
If answer is "Yes", give particulars
10. Is or will the business be conducted by a Manager or Agent? /' '
If answer is "Yes", complete attached Manager's supplemental sheet for each manager.
11. Has any officer or director of applicant corporation, or any stockholders, owning in this aggregate more than five percent (5%) of the stock of
such corporations, ever plead guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State, County or
Municipal law or ordinance? i � '
If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
12. Has any officer or director of said corporation, or any stockholders owning in the aggregate more than five percent (5%) of the stock of such
corporation, ever plead guilty to or been found guilty of a violation of any Federal, State, County or Municipal, liquor laws or ordinance.
If so, give name of person so convicted, court, date of offense and the offense. (C-
13. Has any officer or director of said corporation, or any stockholders owning in the aggregate more than five percent (5%) of the stock of such
corporation, ever plead guilty to or been found guilty under any Federal, State, County or Municipal law or ordinance of being the keeper of a
house of ill fame; or of pandering or any other crime or misdemeanor opposed to decency or morality? A/5
If so, give name of person so convicted, stating date and the offense
14. Has the applicant corporation or any Officer, Manager, or Director of said corporation, or any stockholders owning in the aggregate more than
five percent (5%) of the stock of such corporation, made application for a similar license for this period for any premises other than those
described above?
If so, give name of applicant, location of premises, date and disposition of application
15. Has any license previously issued by Federal, State, or local authorities to the applicant corporation or to any officer, manager, or director of said
corporation, or any stockholder or stock holders owning in the aggregate more than five percent (5%) of the stock of such corporation, been
revoked?
If so, give name of licensee and state reasons for and date of revocation
16. List any person identiffed in this application who is currently certified by any alcohol awareness training program: Attach copies of all
certificates. iv,/ (4
Complete the supplementary Manager's form for each person identified above who has not previously answered these questions.
(Attach Confidential Information Forms for Each)
17. I (We) acknowledge that any change in address, ownership or management must b im iately reported to the city and that the
application must be updated and signed at that time. (Please initial)
AFFIDAVIT
STATE OF ILLINOIS COUNTY OF COOK S.S.
The undersigned swear (or affirm) that the corporation in whose name this application is made will not violate any of the ordinances of the City
of Des Plaines or the laws of the State of Illinois or of the United States of America, in the conduct of the place of business described herein
and that the statements contained in this application are true and correct to the best of our knowledge and belief. An Alcohol Awareness trained
manager shall be on duty at all times when the business sells alcohol. I further understand and acknowledge that any false statements in this
application may result in the denial of this application, or revocation of any liquor license issued pursuant to this application.
Subscribed and sworn to before me this i u
day of 20 b'A
Notary Public Sea)
OFFICIAL SEAL
DAN V. NIKOLICH
NOTARY PUBL C, STATE OF LL NOIS
My Comm ssion Exp res Jan. 15, 2011 b.
Notary PUIMIC
President
Secretary
YEAROF 2010
DUE PR1OR TO 01/01/201(1
SECRETARY OF STATE JESSE WHITE
STATE OF ILLINOIS
CORPORATE ANNUAL REPORT
(Form CDBCAF - Rev. 09/30/2009)
'` * THIS REPORT CAN BE FILED ON-LINE @ www.cyberdriveillinois.com WITH AN
(1 'SE BLA('K INK)
KALOCO OIL COMPANY
GLEN R CORNBLATH
500 N DEARBORN ST 2ND FL
CHICAGO IL 60654
1-4. l'crtfy information is accurate.
5. MUST list names and addresses of aI I officers and directors as or the
date of signing. if you are the sole officer. please tnthcaie. 11 more space
is needed. enclose attaclunenl with corporate life number on the
attachment.
6. Changes to the authorized shares nIust be completed on Porti BGA
10.30 for Illinois Corporations. Foreign Corporations must lilt certified
copies of amendment from state of incorporation. if any changes have
been made to the issued shares. a BCA limn 14.3umusl be completed HIM
Tiled.
7. Verify Registered Agent on file is lute and accurate 11 will be necessary
to file to this ounce lomi BCA 5.10 ui order to make any chungcs ut the
Registered Agent's name antVoraddress. BCA 5.10 along with your $25
Ice MUST be submitted TOGETHER with the Annual Report at
die SAME envelope. This !brut can be downloadedli•orn our Internet web
site www.cyberdrivedlulois.co,iI. (..'lick on "Pi blkat Ica a.".
FILE # D 5924-408-6
1'ACIi 1
CORPORATION FILE #
D 5924-408-6
EXPEDITED FEE.
06/06/2000
Cook County
7a. Insert the principal address of Corporation.
7b. This document AIIIST he sided by mi authorized Officer.
* ..
Reverse Side
9. Complete prcparer utlimnation as requested.
10. /Mini female Or alumni), status. You must completcannually
by selecting appropriate box. TC) Q1'Al.IF1'. �1°o OWNERSHIP IS
REQI JIREI).
Check this box if there are any changes in President or Secretary in 115 andMAIL IN THIS PORTION WITH THE ANNUAL REPORT.
Your current President and Secretary arc:
President: GEORGE P GIANARIS 8700 WAUKEGAN RD #215 MORTON GROVE 60053
Secretary: SAME
nE1'.tcll AT PERFORA'1'I0N AND SI'BM11' 11'ITII PAYMENT. DO No'r SUBMIT PJJO1.O('OPY FOR FILING:
, 1) Ca rate Name
IALOCO OIL COMPANY
SPPestdenl Name 8 Address
Secretary Name 8 Address
2) File Number
D 5924-408-6
Officer / Drrecto Name 8 Address
Treas/Dir
Othtg irertor MIA Address
Off cer / Director Name & Address
('--eorge P. Cianaris 8700 Waukegan Road, 4/215, Morton ('rove, IL 60053
George P. Cianaris Same
023083
3) State / Country 14) Inc / Oual Date
Illinois 01/30/1997
Vasilios P. (',ianaris Same
• Nicholas P. Cianaris Same
6) Share Information Class
Series
Par Value Number Authorized
COMMON
.00000 10,000
Number Issued as of 10/3 1/2009
1,000.000
7) Registered Agent YEAR 2010
GLEN R CORNBLATH
500 N DEARBORN ST 2ND FL
CHICAGO IL 60654
Cook County
7a) Principal Address of Corporation:
8700 Waukegan Rd., #215, Morton (rove, IL 6005
sum CO) tine, Zip .y t:udc
7b) Under the penalty of ser u . ,d as an authorized officer I declare (hal Ihis annua report pursuant
Io the p • • n ofI : usiness Corpora io een examined by me and is to the best of
my owlet r = • e rel, tr -, coir -et and com to
resident - 11/30/09
surcA nal nu, bw,
3
'ae Number
Whereas,
5924-408-8
0.
. ..DEPT -01 RECORDING, : - 425.5(
42222 TRAN 2830 02/10/97 16:15000
. 48420 0 DC *-97--096339
. COOK COUNTY RECORDER
raft of.3Llinois
Office of
`Che eeretarn of t$tatt
ARTICLES OF INCORPORATION OF
KALOCO OZL COMPANY
INCORPORATED UNDER THE LAMS OF THE STATE OF ILLINOIS HAVE BEEN
FILED IN THE OFFICE OF TIE SECRETARY OF STATE AS PROVIDED BY THE
BUSINESS CORPORATION ACT OF ILLINOIS, IN FORCE JQLY 1, A.D. 1984.
97096839
Now Therefore, I, George H. Ryan, Secretary of State of the State of
Illinois, by virtue of the powers vested in me by law, do hereby issue
this certificate and attach hereto a copy of the Application of the
aforesaid corporation.
` estimon%
Whereof, I hereto set my hand and cause to be
affixed the Great Seal of the State of Illinois,
at the City of Springfield, this 30TH
day of JANUARY A.D. 19 97 and of
the Independence of the United States the two
hundred and 21ST
C.212.2
•eiReffek"---
Secretary of State
07-5t4-
KA LOcc, Oil Company
P. 0. Box 1027
Morton Grove, Illinois 60053 Phone (847) 966-9300 Fax (847) 966-1209
December 17, 2009
Ms. Donna Catlett
Executive Secretary to the Mayor
City of Des Plaines
1420 Miner Street
Des Plaines, I160016
RE: H-2 Liquor License Application
1733 E. Oakton St.
Dear Ms. Catlett:
Thank you for taking the time to meet with me to discuss the process of applying for the
referenced license.
As requested, attached are the following documents:
1) Signed and notarized City of Des Plaines liquor license application
2) Three signed confidential background form for my two brothers and me
3) Kaloco Oil Company Articles of Incorporation
4) Kaloco Oil Company property lease agreement
5) Kaloco Oil Company Corporate Annual Report listing all the officers
6) Kaloco Oil Company Corporation Detail Report from the Illinois Secretary of
State
I will wait for your response regarding the scheduling of this matter. In the meantime,
should you have any questions or need additional information please feel free to call me.
Sincerely,
•1!
--
Nicholas P. Gianaris
CEO
OWNERS & OPERATORS OF
MINUTEMAN, MARATHON and CITGO
GAS STATIONS & CONVENIENCE STORES
P. O. Box 1027
aj,CCi)(C-0---3 Oil Company
Morton Grove, Illinois 60053 Phone (847) 966-9300 Fax (847) 966-1209
January 4, 2009
Mayor Martin J. Moylan
Local Liquor Commissioner
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
RE: Liquor License Application
1733 E. Oakton Street
Revised Kaloco December 28, 2009 letter
Dear Mayor Moylan:
This letter will confirm receipt of your letter dated December 21, 2009. As such, I would
like to request the amendment of City Code 4-4-4 to allow our store to sell packaged beer
and wine. This change, if allowed, would allow us to remain competitive with the
surrounding suburban towns and with DuPage County. We would also hopefully be able
to neutralize to a certain extent the loss in fuel volume and customer counts due to the
new local motor fuel tax.
We would adhere to all Local and State liquor laws as well as implementing the required
managerial and staff training, as do the 7-11 locations in Des Plaines with the same type
of license.
Our store is approximately 1450 square feet and we would utilize no more than 600
square feet for the selling of alcohol. Currently, 17% of our sales are not petroleum
based, and we estimate with the new license, they can be increased to 20%.
Your time in this matter is appreciated. Should you have any questions or desire
additional information, please feel free to call me.
Sincerely,
Nicholas P. Gianaris
CEO
NPG/ntk
OWNERS & OPERATORS OF
MINUTEMAN, MARATHON and CITGO
GAS STATIONS & CONVEN ENCE STORES
s"''
IIS�� OFFICE
gyp
Ci
DES PLAINES
IWNOIS
Martin J. Moylan
December 21, 2009
Mr. Nicholas P. Gianaris
Chief Executive Officer
Kaloco Oil Company
P.O. Box 1027
Morton Grove, IL 60053
Dear Mr. Gianaris,
KALoGre o;►
Company
Nicholas P. Gianaris
Chief Executive Officer
Des P 0 Box 1027
Tele Morton Grove, II. 60053
Phone (847) 966 9300
fax (847) 966-1209
Email ngIanaris@kaloco com
This letter will confirm the phone conversation you had with the Mayor's office regarding your
application for a liquor license for the mini -mart at the gas station at 1733 E. Oakton.
As highlighted in the copy of the Liquor Ordinance that you were given, our ordinance prohibits the sale
of alcohol on a premise where the primary products for sale include petroleum products sold either
inside or outside of the premises. Therefore, without a change in the ordinance, the City Council must
turn down your application when it comes before them.
You were also asked to submit facts as to the size of the mini mart and also sales figures showing your
primary product with your application.
At this point there needs to be request made to amend 4-4-4 of the City Code. If the Council agrees to
look into it, this request will be forwarded to staff for development. The new ordinance would then be
placed on the agenda for an upcoming Counci' meeting and considered under Legal and Licensing
Committee of the Whole. If passed by the Council, your application can be submitted and processed, by
the Council.
Sincerely,
Marti Mo an
Mayor
Local Liquor Commissioner