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08/15/2011�i i CITY OF DES PLAIN Ell ILLINOIS City Council Agenda Monday, August 15, 2011 Executive Session — 6:15 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION (to be sent under separate cover) PERSONNEL REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PUBLIC HEARING SPECIAL SERVICE AREA NUMBERS 11, 12, AND 13 CITIZEN PARTICIPATION (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION (IF REPORTED OUT) PERSONNEL DRAFT: 8/9/2011 1.00 PM Monday, August 15, 2011 City of Des Plaines City Council Agenda CONSENT AGENDA: 1. Minutes/Regular Meeting — August 1, 2011 2. Minutes/Executive Session August 1, 2011 3. Minutes/Regular Meeting July 19, 2011 4. Minutes/Executive Session July 19, 2011 5. Approve Establishment of Special Service Area Numbers 11, 12, and 13 in the City of Des Plaines — for Rear Yard Drainage Improvements and Authorize Public Works & Engineering to Advertise for Bid the 2011 CIP — Contract B with a bid opening date of September 1, 2011 at 9 a.m. 5a. FIRST READING — ORDINANCES M-35-11/M-36-11/M-37-11/Establishment of Special Service Area Numbers 11, 12, and 13 in the City of Des Plaines — for Rear Yard Drainage Improvements and Advertise for Bid 6. Award Bid for Holiday Lighting Program to Temple Display, Ltd., 114 C. Kirkland Centre, Oswego, Illinois in the amount of $91,639.00 6a. RESOLUTION R-107-11/Bid Award for Holiday Lighting — Funded through TIF #1 Subsidy: Winter Decoration and Streetscape Supplies 7. Approve Proposal from Gasvoda & Associates in the amount of $13,870.00 for the Repair and Reinstallation of Pump 1 at the O'Hare Lake Pumping Station 7a. RESOLUTION R-108-11/Repair and Reinstallation of Pump 1 — O'Hare Lake Pumping Station — Water/Sewer Funds 8. Authorize Continued Participation in Suburban Tree Consortium Purchasing Cooperative 8a. RESOLUTION R-109-11/Continued Participation in Suburban Tree Consortium 9. Approve Local Agency Agreement for Federal Participation with the Illinois Department of Transportation for Lee -Perry Signalization Improvements (Section #10 -00213 -00 -CH) 9a. RESOLUTION R-110-11/Agreement with IDOT for Lee -Perry Signalization Improvements 10. Authorize Amendment to Contract with Utility Service Company for Painting and Maintenance of Howard Avenue and Miner Street Water Tanks 10a. RESOLUTION R-106-11/Amendment to Utility Service Company Contract 11. 11 a. First Amendment to Lease Agreement with New Cingular Wireless —1850 Miner Street RESOLUTION R-84-11/First Amendment to Lease Agreement with New Cingular Wireless 12. Approve Monthly Software Maintenance Fees for SunGard Public Sector 12a. RESOLUTION R-114-11/SunGard Public Sector Monthly Software Maintenance Fees 13. Authorize Public Works & Engineering to Advertise for Bid the 2011 CIP Street Improvements, MFT 11- 00216 -00 -RS 14. SECOND READING — ORDINANCE M-33-11/Liquor License Renumbering DRAFT: 8/9/2011 1:00 PM Monday, August 15, 2011 City of Des Plaines City Council Agenda 15. SECOND READING - ORDINANCE M-34-11/Cable/Video Service Provider Fec 16. SECOND READING -- ORDINANCE Z-24-11/Waive Provision of Section 8.11-3 for a Three Day "Fall Fest" Carnival Event at Lake Opeka END OF CONSENT AGENDA COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Matt Bogusz, Chair a. Warrant Register in the amount of $3,526,265.38 - RESOLUTION R-111-11 2. COMMUNITY DEVELOPMENT — Alderman Patricia Haugeberg, Chair a. Conditional Use Permit for a Place of Worship — 1416 S. River Road 3. ENGINEERING — Alderman Dick Sayad, Chair a. Home Generator Rebate Program — RESOLUTION R-112-11 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE SEPTEMBER 6, 2011 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-39-11/Warrant Register 2. a. Conditional Use Permit for a Place of Worship —1416 River Road 3. a. RESOLUTION R-112-11/Home Generator Rebate Program 4. a. RESOLUTION R-113-11/Authorization to Waive Permit Fees for Flood -Related Damage DRAFT. 8/9/2011 1 00 PM Monday, August 15, 2011 City of Des Plaines City Council Agenda MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT Page 14 City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. DRAFT: 8/9/2011 1:00 PM PUBLIC HEARING DES PLAINES IWNOIS City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5451 MEMORANDUM Date: August 9, 2011 To: Jason Slowinski, Acting City Manager From: Jon Duddles, P.E., Assistant Director of Public Works and Engineering Subject: Special Services Areas #11, 12, and 13 Public Hearing A public hearing will be held at the August 15, 2011 City Council Meeting regarding the establishment of Special Service Areas #11, 12, and 13 2011 CIP Rear Yard Drainage Improvements. Please see Consent Agenda item #5 and 5a. for more information. f Consent Agenda Item #1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, AUGUST 1, 2011 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Deputy City Clerk Peterson at 6:30 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, August 1, 2011. ROLL CALL: Roll call indicated the following aldermen present: Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz. Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief Prandini, Fire Chief Wax, Director of Public Works & Engineering Oakley, Director of Community & Economic Development Bartholomew, Director of Information Technology Duebner and City Attorney Wiltse. MAYOR PRO TEM: Moved by Robinson, seconded by Haugeberg, to elect Alderman Sayad as Mayor Pro Tem in the absence of Mayor Moylan. Moved by Walsten, seconded by Brookman, to elect Alderman Wilson as Mayor Pro Tem in the absence of Mayor Moylan. Moved by Brookman, seconded by Charewicz, to elect Alderman Walsten as Mayor Pro Tem in the absence of Mayor Moylan. Upon roll call, the vote was: AYES: 3 -Brookman, Walsten, Charewicz NAYS: 5-Haugeberg, Robinson, Bogusz, Sayad, Wilson ABSENT: 0 -None Motion declared FAILED. Upon roll call to elect Aderman Wilson, the vote was: AYES: 3 -Brookman, Walsten, Charewicz NAYS: 5-Haugeberg, Robinson, Bogusz, Sayad, Wilson ABSENT: 0 -None Motion declared FAILED. Upon roll cal, to elect Alderman Sayad, the vote was: AYES: 5-Haugeberg, Robinson, Bogusz, Sayad, Wilson NAYS: 3 -Brookman, Walsten, Charewicz ABSEN:-: 0 -None Motion declared carried. EXECUTIVE SESSION: PRAYER AND PLEDGE: PUBLIC HEARING/CDBG ANNUAL ACTION PLAN: CALL TO ORDER: DISCUSSION: 8/01/11 PAGE TWO Moved by Robinson, seconded by Haugeberg, to go into Executive Session to discuss Probable & Imminent Litigation. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The City Council recessed at 6:37 p.m. The City Council reconvened at 7:09 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz. The opening prayer was given by Rev. Valentin Popovich of the Romanian Baptist Church, followed by the Pledge of Allegiance to the Flag. MINUTES OF THE PUBLIC HEARING HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, AUGUST 1, 2011 Mayor Pro Tem Sayad called the Public Hearing to order at 7:13 p.m. The Public Hearing is being held pursuant to legal notice to give citizens the opportunity to comment on the City's 2011-2012 Community Development Block Grant Annual Action Plan for the Program Year October 1, 2011 to September 30- 2012, for which the City is eligible to receive $299,769 in Federal CDBG Funds from the U.S. Department of Housing & Urban Development (HUD). Associate Planner Yu gave a brief overview. Mayor Pro Tem Sayad asked for comments from the Aldermen and the public. Final action on this matter under Items 9 and 9a on the Consent Agenda this evening. The Public Hearing was adjourned at 7:16 p.m. The City Council reconvened at 7:17 p.m. 8/01/11 PAGE THREE CITIZEN PART. Mr. Brian Burkross, 2133 Webster Lane, addressed the City Council stating that presenters speak sometimes for an hour before the City Council and residents are only allowed five (5) minutes; please allow residents additional time if needed; thanks to former Alderman Beauvais for her assistance with regard to his wife's death. CONSENT AGENDA: Ms. Candee Cole, 1530 Pennsylvania Avenue, addressed the City Council stating that she wants to thank the City staff for their efforts during the flooding; continue to make improvements to the sewers and work with ComEd; she's worried about the safety of the carnival at the Summer Fling. Moved by Haugeberg, seconded by Robinson, to establish a Consent Agenda. Motion declared carried. Moved by Bogusz, seconded by Robinson, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Staff recommendations and requests were approved; Ordinances M-33-11, M-34-11, Z-23-11 and Z-24-11 were placed on First Reading; and Resolutions R-101-11 and R-102-11 were adopted. MINUTES: Moved by Bogusz, seconded by Robinson, to approve Consent minutes of the regular meeting of the City Council Agenda meeting held July 5, 2011, as published. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to approve minutes of the Executive Session of the City Council held July 5, 2011. Motion declared carried as approved unanimously under Consent Agenda. CASINO- Mr. Brian Burkross, 2133 Webster, addressed the City SPECIFIC ORD. Council stating that the ordinance should have RELATED TO provisions added if there are excessive Police and UNDERAGE Fire calls to the casino. TRESPASSING: Moved by Haugeberg, seconded by Brookman, to concur Ordinance with Staff recommendation to establish security M-32-11 protocols for the Rivers Casino and amend the City Code to include a local ordinance that prohibits the CASINO ORD. Cont' d. LIQUOR LICENSE/ HOUSEKEEPING: Consent Agenda Ordinance M-33-11 CABLE/VIDEO SERVICE PROVIDER FEE: Consent Agenda Ordinance M-34-11 WAIVE PROVISION/ ST. ZACHARY "AUGUST FEST" CARNIVAL: Consent Agenda Ordinance Z-23-11 8/01/11 PAGE FOUR presence of persons under the age of twenty-one at the casino; and further recommend to place on First Reading Ordinance M-32-11, AN ORDINANCE AMENDING TITLE 6, "POLICE REGULATIONS," SECTION 4, "GAMBLING," SECTION 1, "GAMBLING PROHIBITIONS," OF THE CITY OF DES PLAINES CITY CODE. Motion declared carried. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to amend Title 4, Chapter 4 - "Intoxicating Liquors," Section 4-4-5:A. of the City Code to delete three (3) Class A - Tavern Liquor Dealers License (Cheeseburger in Paradise, 1472 Market Street, MGM Billiards, 647 N. Wolf Road, Roman's, 1396 Oakton); delete one Class E - Restaurant and Dining Room License (Azteca's Mexican Restaurant, 1916 Mannheim Road); delete three (3) Class B - Bulk Sales Liquor Dealers License (Salute Wine, Spirits and Specialties, 1572 Rand Road, Superior Wine, 2121 Oxford Drive, Tequila Specialist, 272 Howard) ; and further recommend to place on First Reading Ordinance M-33-11, AN ORDINANCE AMENDING TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "INTOXICATING LIQUORS," SECTION 5, "LICENSE FEES AND NUMBER," OF THE DES PLAINES CITY CODE. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to adopt a Cable/Video Service Provider Fee of 5% of gross revenues, which is the same percentage as the fee specified in the State of Illinois statewide cable Franchising Act; and further recommend to place on First Reading M -34-1I, AN ORDINANCE ADOPTING A CABLE/VIDEO SERVICE PROVIDER FEE IN THE CITY OF DES PLAINES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to authorize a four day permit for a carnival at St. Zachary Church from August 4, 2011 through August 7, 2011 at 567 West A-gonquin Road; and further recommend to place on First Reading Ordinance Z-23-11, AN ORDINANCE EXPRESSLY WAIVING THE PROVISIONS OF SECTION 8.11-3 OF THE ZON:NG CODE AND AUTHORIZING A FOUR DAY CARNIVAL ON THE GROUNDS OF ST. ZACHARY CHURCH, 567 WEST ALGONQUIN ROAD, DES PLAINES, ILLINOIS FROM AUGUST 4, 2011 THROUGH AUGUST 7, 2011. Motion declared carried as approved unanimously under Consent Agenda. WAIVE PROVISION/PARK DISTRICT "FALL FEST": Consent Agenda Ordinance Z-24-11 PURCHASE SPEED CONTROL EQUIPMENT FOR POLICE DEPT: Consent Agenda Resolution R-101-11 2011-2012 COMM. DEVEL. BLOCK GRANT ACTION PLAN: Consent Agenda Resolution R-102-11 ORDINANCE M-32-11 CASINO - SPECIFIC ORD. RELATED TO UNDERAGE TRESPASSING: 8/01/11 PAGE FIVE Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to authorize a three day permit for a carnival at Lake Park on Lee Street between Howard Avenue and Touhy Avenue from September 16, 2011 through September 18, 2011; and further recommend to place on First Reading Ordinance Z-24- 11, AN ORDINANCE EXPRESSLY WAIVING THE PROVISION OF SECTION 8.11-3 OF THE ZONING CODE AND AUTHORIZING A THREE DAY CARNIVAL ON THE GROUNDS OF LAKE PARK ON LEE STREET BETWEEN HOWARD AVENUE AND TOUHY AVENUE IN DES PLAINES FROM SEPTEMBER 16, 2011 THROUGH SEPTEMBER 18, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to purchase six (6) speed control monitors from All Traffic Solutions, 3100 Research Drive, State College, PA 16801, in the amount of $64,130.00 ($22,000/Grant Funds and $42,130/Federal Asset Forfeiture Funds) and it would be in the best interest of the City that usual bid procedures be waived; and further recommend to adopt Resolution R-101-11, A RESOLUTION AUTHORIZING THE PURCHASE OF SIX SPEED CONTROL MONITORS FROM ALL TRAFFIC SOLUTIONS AT A TOTAL COST OF $64,130.00. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to approve City's Community Development Block Grant (CDBG) Action Plan for program year October 1, 2011 to September 30, 2012, as presented at a Public Hearing held August 1, 2011; authorize Mayor and City Clerk to execute and submit all required documents to the U.S. Department of Housing and Urban Development (HUD); and further recommend to adopt Resolution R-102-11, A RESOLUTION APPROVING THE CITY OF DES PLAINES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2011 ANNUAL ACTION PLAN. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Robinson, to adopt Ordinance M-32-11, AN ORDINANCE AMENDING TITLE 6, "POLICE REGULATIONS," SECTION 4, "GAMBLING," SECTION 1, "GAMBLING PROHIBITIONS," OF THE CITY OF DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Sayad, Wilson, Charewicz NAYS: 2 -Brookman, Walsten ABSENT: 0 -None Motion declared carried. ORDINANCE Z-23-11 WAIVE PROVISION/ ST. ZACHARY "AUGUST FEST" CARNIVAL: WARRANT REGISTER: FACADE REHABILITA. PROGRAM REBATE/ 1476 MINER: Resolution R-104-11 8/01/11 PAGE SIX Moved by Charewicz, seconded by Walsten, to adopt Ordinance Z-23-11, AN ORDINANCE EXPRESSLY WAIVING THE PROVISIONS OF SECTION 8.11-3 OF THE ZONING CODE AND AUTHORIZING A FOUR DAY CARNIVAL ON THE GROUNDS OF ST. ZACHARY CHURCH, 567 WEST ALGONQUIN ROAD, DES PLAINES, ILLINOIS FROM AUGUST 4, 2011 THROUGH AUGUST 7, 2011. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. MAYOR PRO TEM SAYAD DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION - Alderman Higgason, Chair Moved by Haugeberg, seconded by Sayad, to recommend to the City Council approval of the August 1 , 2011 - Warrant Register, in the total amount of $2,383,356.62; and further recommend that Resolution R-103-11 be adopted at appropriate time this evening. Motion declared carried. MAYOR PRO TEM SAYAD ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Walsten, seconded by Brookman, to concur with recommendation of the Des Plaines Economic Development Commission to authorize payment of $4,978.70/TIF District #1, to Des Plaines Theatre, as the City's contribution for fagade improvements under the Facade Rehabilitation Rebate Program for facade improvements for property located at 1476 Miner Street,; and further recommend to adopt Resolution R-104-11, A RESOLUTION AUTHORIZING THE PAYMENT OF $4,978.70 TO THE DES PLAINES THEATRE, OWNER OF 1476 MINER STREET, DES PLAINES, ILLINOIS 60016, AS THE CITY'S CONTRIBUTION OF THE PROPERTY'S FACADE REHABILITATION. r 8/01/11 PAGE SEVEN 1476 MINER Director of Community and Economic Development (Cont'd.) Bartholomew reviewed Associate Planner Yu's memo of July 11, 2011 regarding the reimbursement to the Des Plaines Theatre, 1476 Miner Street and answered questions from the Aldermen. Alderman Bogusz stated that it is an extended period of time between the business' application for a Fagade Rebate to the time it appears on a Warrant Register for City Council approval. Alderman Brookman stated that it is unfair to the business if the Economic Development Commission approves the business' application, they proceed with the work and then the City Council denies it. Moved by Walsten, seconded by Bogusz, to call for the question. Motion declared FAILED. Aldermen Haugeberg, Robinson, Sayad and Wilson voted no. Aldermen Bogusz, Brookman, Walsten and Charewicz voted yes. Moved by Walsten, seconded by Brookman, to suspend the rules to permit public input. Motion declared carried. Mr. Brian Burkross, 2133 Webster Lane, addressed the City Council stating the City of Chicago considers each property owner singularly and not each address; is there a loophole in the City's ordinance that should be addressed. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Brookman, Walsten, Wilson, Charewicz NAYS: 1-Sayad ABSENT: 0 -None Motion declared carried. FACADE Moved by Haugeberg, seconded by Walsten, to concur REHABILITA. with recommendation of the Des Plaines Economic PROGRAM Development Commission to authorize payment of REBATE/ $44,000.00/TIF District #1, to Greek American 733 LEE: Restaurant Association (GARA), as the City's contribution for facade improvements under the Facade Resolution Rehabilitation Rebate Program for property located at R-105-11 733 Lee Street; and further recommend to adopt Resolution R-105-11, 8/01/11 PAGE EIGHT 733 LEE A RESOLUTION AUTHORIZING THE PAYMENT OF $41,000.00 TO (Cont'd.) THE GREEK AMERICAN RESTAURANT, OWNER OF 733 LEE STREET, DES PLAINES, ILLINOIS 60016, AS THE CITY'S CONTRIBUTION OF THE PROPERTY'S FA?ADE REHABILITATION. Director of Community and Economic Development Bartholomew reviewed Associate Planner Yu's memo of July 8, 2011 regarding the reimbursement to the Greek American Restaurant Association (GARA), 733 Lee Street and answered questions from the Aldermen. Moved by Robinson, seconded by Brookman, to suspend the rules to permit public input. Motion declared carried. Mr. Brian Burkross, 2133 Webster Lane, addressed the City Council stating that a motion to suspend the rules would not be needed if this item was under the Committee of the Whole. Upon roll call, the vote was: AYES: 6-Haugeberg, Bogusz, Brookman, Walsten, Wilson, Charewicz NAYS: 2 -Robinson, Sayad ABSENT: 0 -None Motion declared carried. ORDINANCE Moved by Robinson, seconded by Haugeberg, to TABLE Z-6-11 Ordinance Z-6-11, Cell Tower at 877 Central Road. CELL TOWER/ Upon roll call, the vote was: 877 CENTRAL: AYES: 3-Haugeberg, Robinson, Sayad NAYS: 5-Bogusz, Brookman, Walsten, Ordinance Wilson, Charewicz Z-6-11 ABSENT: 0 -None Motion declared FAILED. Moved by Walsten, seconded by Bogusz, to DENY Ordinance Z-6-11, AN ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT AND VARIATIONS TO SECTIONS 8.5-2 B. AND 8.5-2 C. OF THE DES PLAINES ZONING ORDINANCE TO AUTHORIZE THE CONSTRUCTION OF AN APPROXIMATELY 100' TALL LATTICE -STYLE COMMERCIAL MOBILE RADIO SERVICE FACILITY WITH A SETBACK OF APPROXIMATELY 56' FROM THE RESIDENTAIL DISTRICT TO THE EAST IN A I-1, INSTITUTIONAL DISTRICT AT 877 CENTRAL ROAD, DES PLAINES, ILLINOIS. (CASE #10 -055 - CU -V). Moved by Walsten, seconded the rules to permit public carried. by Brookman, to suspend input. Motion decla 8/01/11 PAGE NINE 877 CENTRAL Ms. Allison Ferrini, 612 N. Third Avenue, addressed (Cont'd.) the City Council stating that this property was planned to be rezoned to R-1 in the Comprehensive Plan; money should not be a motivating factor for approval of the cell tower; her neighborhood is against this cell tower, please deny it. Mr. Brian Burkross, 2133 Webster Lane, addressed the City Council stating that cell phones will never have the same reliability as land lines; cell phones are damaging to the ears; this is a health concern; he does not live in this area, but is advocating for these residents; table this item until additional information is supplied to the Aldermen. Ms. Candee Cole, 1530 Pennsylvania Avenue, addressed the City Council stating that you cannot put a dollar amount on your taxpaying residents; we should not be impacting the health of the residents. Mr. John Grimaldi, 594 Concord, addressed the City Council stating that 144 families will be affected by this cell tower; don't let money be the deciding factor; this neighborhood will retaliate at the next election if the City Council adopts this ordinance. Upon roll call, the vote was: AYES: 5-Bogusz, Sayad, Brookman, Walsten, Wilson NAYS: 3-Haugeberg, Robinson, Charewicz ABSENT: 0 -None Motion declared carried. WARRANT Moved by Bogusz, seconded by Haugeberg, to concur REGISTER: with recommendation of Committee of the Whole to adopt Resolution R-101-11 BE IT RESOLVED BY THE CITY Resolution COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING R-103-11 BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $2,383,356.62. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. 8/01/11 PAGE TEN 877 CENTRAL/ Alderman Brookman requested leave of the body to LEAVE OF THE change his vote from yes to no on the denial of the BODY: Cell Tower at 877 Central Road vote. City Attorney Wiltse explained that leave of the body required unanimous consent. There were no objections. The vote totals on the motion to deny Z-6-il then were: Aldermen Bogusz, Sayad, Walsten and Wilson voting yes. Aldermen Haugeberg, Robinson, Brookman and Charewicz voting no - being a tie vote, the motion FAILED. Alderman Brookman asked City Attorney Wiltse if the original vote on the Cell Tower could be reconsidered at the August 15, 2010 City Council meeting. Moved by Bogusz, seconded by Walsten, to take a fifteen (15) minute recess for City Attorney Wiltse to review Robert's Rules of Order regarding Alderman Brookman's request. Motion declared carried. The City Council recessed at 9:27 p.m. The City Council reconvened at 9:46 p.m. City Attorney Wiltse stated that the ordinance is defeated on Second Reading. As a defeated ordinance, it will not appear on the agenda next time. The way for this to be brought back by the cell phone company is to bring it back in a different form. Mayor Pro Tem Sayad asked if the ordinance is dead right now. City Attorney Wiltse said yes. ADJOURNMENT: Moved by Bogusz, seconded by Walsten, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting owned at 9:47 p.m. Nancy P3`"erson - DEPUTY CITY CLERK APPROVED BY ME THIS DAY OF , 2011 Martin J. Moylan, MAYOR Consent Agenda Item #3 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY, JULY 19, 2011 CALL TO The regular meeting of the City Council of the City of Des Plaines, lllinois, was ORDER: called to order by Mayor Martin J. Moylan at 6:15 p.m. in the Eleanor Rohrhach Memorial Council Chambers, Des Plaines Civic Center on Tuesday, July 19, 2011. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson and Charewicz. Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief Prandini, Fire Chief Wax, Director of Human Resources Earl, Director of Community & Economic Development Bartholomew, Director of Public Works and Engineering Oakley, Director of Information Technology Duebner and City Attorney Wiltse. EXECUTIVE SESSION: PRAYER AND PLEDGE: TIZEN PART.: CONSENT AGENDA: Moved by Bogusz, seconded by Robinson, to go into Executive Session to discuss Collective Bargaining. Motion passed unanimously without objection. The City Council recessed at 6:16 p.m. The City Council reconvened at 7:00 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson and Charewicz. The opening prayer was given by Cathy Seng of the Baha'i Community of Des Plaines, followed by the Pledge of Allegiance to the Flag. Sergeant Robert Glynn of the United States Marine Corps, Mount Prospect, addressed the City Council stating that he appreciated the opportunity for a number of his men who worked to clear branches from the recent storm. Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that he received a thank you note from the City Nurse Madeline May who acknowledged his participation as a volunteer for collecting "Paper for the Pantry"; Chief Prandini was present during the traffic jam at the south end of town the day before; he set a good example for other police officers by pitching in to help direct traffic. Motion by Sayad, seconded by Bogusz, to establish the Consent Agenda. Voice Vote — All Ayes. Motion declared carried. Motion by Robinson, seconded by Sayad, to approve Consent Agenda. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz CONSENT AGENDA: (Cont'd) MINUTES: PURCHASE/ VESTS/POLICE DEPT.: Consent Agenda Resolution R-94-11 ACCEPT PUBLIC IMPROV'S.I361- 371 WESTERN AVE.: Consent Agenda Resolution R-98-11 ACCEPT PUBLIC IMPROV'S./ 2279- 81 WESTVIEW DR.: Consent Agenda Resolution R-99-11 Page 2 of 9 7/19/11 NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Minutes were approved; Staff recommendations and requests were approved; Ordinance M-31-11 was placed on Second Reading and adopted; Resolutions R-94-11, R-98-11 and R-99-11 were adopted. Moved by Robinson, seconded by Sayad, to approve minutes of the Regular Meeting of the City Council held June 20, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sayad, to approve minutes of the Special Meeting of the City Council held June 27, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sayad, to concur with Staff recommendation to authorize the purchase of one hundred GH Armor -Helix, Level II, bullet- proof vests from the lowest quote (state bid) received from the Uniform Den East, 5802 N. 2nd Street, Loves Park, Illinois 61111 in the amount of $39,395.00 (Federal Asset Forfeiture Fund); and further recommend to adopt Resolution R- 94-11, A RESOLUTION AUTHORIZING THE CITY TO ACCEPT THE LOWEST RESPONSIBLE STATE BID OFFER FROM UNIFORM DEN EAST FOR THE PURCHASE OF ONE HUNDRED BULLET-PROOF VESTS AT A TOTAL COST NOT TO EXCEED $39,395.00. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sayad, to concur with Staff recommendation to authorize acceptance of Public Improvements and Release Surety Bond for 1211 Harding Townhomes, LLC Subdivision, 3612-371 Western Avenue and approve the release of the Letter of Credit (No. 1123) in the amount of $31,756.00 once the developer submits the 10 -percent cash warranty in the amount of $3,175.60 and the five-year maintenance bond in the amount of $5,000.00; and further recommend to adopt Resolution R-98-11, A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR 1211 HARDING TOWNHOMES, LLC SUBDIVISION LOCATED AT 361-371 WESTERN AVENUE, DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sayad, to concur with Staff recommendation to authorize acceptance of Public Improvements and Release Surety Bond for Labedz Subdivision, 2279-81 Westview Drive and approve the release of the Letter of Credit (No. 1967) in the amount of $15,000.00 once the developer submits the 10 -percent cash warranty in the amount of $1,242.00; and further recommend to adopt Resolution R-99-11, A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR LABEDZ SUBDIVISION LOCATED AT 2279-81 WESTVIEW DRIVE, DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. �a� ORDINANCE M-31-11 DISPOSAL/ OBSOLETE COMPUTER EQUIPMENT: Consent Agenda WARRANT REGISTER: LIQ. LIC./ CHANGE OF OWNERSHIP/ 1492 MINER ST.: Page 3 of 9 7/19/11 Moved by Robinson, seconded by Sayad, to place on Second Reading and adopt Ordinance M-31-11, AN ORDINANCE AUTHORIZING THE DISPOSITION OF PUBLIC PERSONAL PROPERTY IN ACCORDANCE WITH CITY CODE SECTION 1-12-4. Motion declared carried as approved unanimously under Consent Agenda. MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Bogusz, Chair Alderman Walsten referred to Page 1 of the Warrant Register regarding a payment of $7,500.00 to Sherman Consulting. Director of Finance Wisniewski stated it was for a lobbyist during the recent gaming expansion session in Springfield. Mayor Moylan stated the consulting firm handles the media coverage. Moved by Haugeberg, seconded by Sayad, to recommend to the City Council approval of the July 19, 2011 — Warrant Register, in the total amount of $3,589,146.00; and further recommend that Resolution R-100-11 be adopted at appropriate time this evening. Voice Vote — All Ayes. Motion declared carried. LEGAL & LICENSING — Alderman Robinson, Chair Alderman Robinson stated that the Petitioner, All 3 G's, Inc., d/b/a Miner Street Tavern, 1492 Miner Street, Class A J, Tavern Liquors Dealers License and 4 am Liquor License is applying for a change of ownership. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole stating that politics is always in a state of fluidity; things change; he believes the petitioner has four options: (1) leave it as it is; (2) reapply for a 2 a.m. license; (3) vacate the premises and move to a different municipality; and legal redress. City Attorney Wiltse and Police Chief Prandin answered questions from the Alderman Sayad regarding change of ownership and compliance with laws. Alderman Haugeberg gave a brief history of the changes in the business. City Clerk Ludwig swore in Mr. John Grammatis to give testimony and answer questions from the aldermen. Mr. Grammatis explained the changes made to keep patrons safe and comply with the laws. Page 4 of 9 7/19/11 LIQ. LIC./ Alderman Brookman stated that he would be voting no due to the 4 a.m. CHANGE OF license; he is against it. OWNERSHIP/ 1492 MINER ST.. Alderman Bogusz stated that he will vote no; he does not support a 4 a.m. (Cont'd) license; his no vote is not against the business. Moved by Sayad, seconded by Haugeberg, to call for the vote. Upon roll call, the vote was! AYES: 6-Haugeberg, Bogusz, Sayad, Walsten, Wilson, Charewicz NAYS: 2 -Robinson, Brookman ABSENT: 0 -None Motion declared carried. COND. USE/ 655 SEEGERS RD._ Moved by Haugeberg, seconded by Sayad, to recommend to the City Council the change of ownership for All 3 G's, Inc., d/b/a Miner Street Tavern, 1492 Miner Street, Class A J, Tavern Liquors Dealers License and 4 a.m. Liquor License be approved at appropriate time this evening. Upon roll call, the vote was: AYES: 5-Haugeberg, Sayad, Walsten, Wilson, Charewicz NAYS: 3 -Robinson, Bogusz, Brookman ABSENT: 0 -None Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Haugeberg, Chair Alderman Haugeberg stated that the petitioner is requesting a Conditional Use Permit to authorize the operation of a Contractor's Storage Yard and Commercial Truck Parking Lot at 855 Seegers Road in the M-2 District. Senior Planner Mangum reviewed his Memorandum of June 29, 2011 and answered questions from the aldermen regarding the hours of operation and text amendment. Attorney Dan Dowd, 701 Lee Street, addressed the Committee of the Whole answering questions from the aldermen regarding the hours of operation, landscaping and fencing. Petitioner must meet the following conditions: 1. Prior to issuance of the Conditional Use Permit, the Petitioner shall submit a landscape plan providing a minimum 5 foot wide landscape buffer along the South and East properties lines (adjacent to residential) with shade trees, a minimum of 2 /i inches in caliper, planted on an average of one tree one per 30 feet of yard length. The landscape plan shall also provide for plantings the entire length of the property in front of the existing fence on Seegers Road. The landscape plan shall also provide for parkway trees at the equivalent of not more than 40 feet apart along Seegers Road if approved by the Department of Public Works and Engineering. 2. Prior to issuance of the Conditional Use Permit the Petitioner shall complete the site COND. USE/ 655 SEEGERS RD.: (Cont'd Page 5 of 9 7/19/11 improvements indicated on the approved landscape plan or post a cash bond equal to an approved estimate of the total cost of the improvements provided by third party contractor. 3. The hours of operation are restricted to Monday -Saturday, 5:30am-7:OOpm. At all other times the petitioner and its tenants shall comply with existing noise ordinance(s). 4. Vehicles shall access Hanbury Drive via Seegers Road. Appropriate signage shall be posted at the southern property boundary stating "no trucks past this point." The City shall have the authority to issue citations to any vehicles violating this notice. 5. Open storage of yard waste or other odor -causing materials is prohibited. 6. Emission of noxious, objectionable or annoying odor in such quantities as to be detectable at any point along a lot boundary is prohibited. 7. Vehicle repair is prohibited on site. 8. To minimize adverse visual impact to adjacent residential properties the petitioner shall install an 8 foot opaque fence along Seegers Road. Senior Planner Mangum answered questions regarding parking of oversized vehicles and language for a text amendment. Alderman Sayad stated that he will vote yes and the petitioner should be reimbursed the conditional use application fee in the amount of $385. Moved by Bogusz, seconded to Sayad, to approve the conditional use for 855 Seegers Road. Alderman Sayad withdrew his second. Alderman Bogusz withdrew his motion. Moved by Walsten, seconded by Charewicz, to adopt a substitute motion to amend Z-22-11 by removing the time frame, landscaping and fencing requirements and refund the $385 application fee. Voice Vote — Alderman Haugeberg, Robinson, Bogusz, Sayad, Walsten, Wilson and Charewicz voted Aye. Alderman Brookman voted Nay. Motion declared carried. Alderman Brookman will vote against this; there are concerns for the residents. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole stating the property next door was commercial before the townhomes were built; he gave a history of the Littelfuse property which was in a manufacturing district. Alderman Wilson will support the conditional use. Moved by Walsten, seconded by Sayad, to recommend to the City Council approval of Ordinance Z-22-11 as amended at appropriate time this evening. Voice Vote — Alderman Haugeberg, Robinson, Bogusz, Sayad, Walsten, Wilson and Charewicz voted Aye. Alderman Brookman voted Nay. Motion declared carried. MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. ORDINANCE Moved by Bogusz, seconded by Sayad, to place on Second Reading and adopt M-30-11 COM. & ECON. DEV. REORG_ AND 2011 SCHEDULE FOR NON-UNION, MANAGEMENT PERSONNEL: ORDINANCE M-5-11/ AMEND CIVIL SERVICE COMMISSION: RECONSIDER/ 877 CENTRAL RD.: Page 6 of 9 7/19/11 Ordinance M-30-11, AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 8, "POSITION CLASSIFICATION AND COMPENSATION PLAN," SECTION 4, "ADOPTION OF COMPENSATION PLAN," SUBSECTION A, "CLASSIFIED POSITIONS," SCHEDULE VII -A, "MANAGEMENT PERSONNEL NON-UNION," AND SCHEDULE VII -B, "MANAGEMENT PERSONNEL NON-UNION," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad Brookman, Walsten, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Haugeberg, to place on Second Reading and adopt Ordinance M-5-11, AN ORDINANCE AMENDING TITLE 2, "BOARDS AND COMMISSIONS," CHAPTER 8 "CIVIL SERVICE," FROM THE CITY OF DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Sayad Wilson, Charewicz NAYS: 2 -Brookman, Walsten ABSENT: 0 -None Motion declared carried. Moved by Haugeberg, seconded by Sayad, to reconsider Ordinance Z-6-11 — T - Mobile Cell Tower at 877 Central Road. Voice Vote — Aldermen Haugeberg, Robinson, Bogusz, Sayad and Charewicz voted Aye. Aldermen Brookman, Walsten and Wilson voted Nay. Motion declared carried. Alderman Brookman stated he will vote against this; it should not be reconsidered; the issue needs far more time. Alderman Brookman asked why this matter is being reconsidered. Alderman Haugeberg stated that she wanted to obtain additional information and do additional fact finding. Alderman Brookman asked if an independent appraisal was obtained by staff. Director of Community & Economic Development Bartholomew stated that the staff did not obtain an appraisal; the petitioner did. Director of Information Technology Duebner gave an explanation of the emergency communications system at All Saints Cemetery; problems with height of antennae and contacting caretaker of property to gain access to the site; cell tower and cell service disrupted by recent storms; a 100 foot tower would allow better listening at a greater distance; it would improve communications for emergency services; he recommends a monopole or lattice style cell tower. Page 7 of 9 7/19/11 Director of Information Technology Duebner answered questions from the RECONSIDER/ aldermen. 877 CENTRAL RD.: Moved by Haugeberg, seconded by Brookman, to suspend the Council Rules to (Cont'd) allow public input. Voice Vote - All Ayes. Motion declared carried. Mrs. Allison Ferrini, 612 North Third Avenue, addressed the City Council stating that this matter was voted on July 5; no new information has been presented; she gave the history of the property being considered by the Plan Commission for a fire station and then a cell tower; the presence of a cell tower will devalue her property; residents are against it; 144 residents sign a petition. Mr. Richard Williams, 103 Butterfield Road, Elmhurst, addressed the City Council stating he was hired by the residents as an expert appraiser and read a statement regarding the reduced market value and negative impact on properties as a result of having a cell tower in the area. Alderman Bogusz will vote no. Cynthia Morgan, 9646 Reding Circle, addressed the City Council reading a statement regarding the impact of this type of technology and requested that the Council say no to the cell tower; she has documents supporting the negative impact on health. Mr. Joseph Ferrini, 612 North Third Avenue, addressed the City Council stating that although the City would collect $25,000 a year in revenue, there would also be a loss in property values; in the past the Plan Commission Chair said he would not recommend a cell tower. Ms. Candace Lencioni, 619 North Third Avenue, addressed the City Council concerning property values, reduction of taxes and health issues. Ms. Gerry Grein, 793 Berkshire, addressed the City Council stating that her home was reappraised in 2009 during the economic downturn; Alderman Wilson will vote no. Moved by Sayad, seconded by Robinson, to place on First Reading Ordinance Z-6-11, AN ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT AND VARIATIONS TO SECTIONS 8.5-2 B. AND 8.5-2 C. OF THE DES PLAINES ZONING ORDINANCE TO AUTHORIZE THE CONSTRUCTION OF AN APPROXIMATELY 100' TALL LATTICE - STYLE COMMERCIAL MOBILE RADIO SERVICE FACILITY WITH A SETBACK OF APPROXIMATELY 56' FROM THE RESIDENTIAL DISTRICT TO THE EAST 1N A I-1, INSTITUTIONAL DISTRICT AT 877 CENTRAL ROAD, DES PLANES, ILLINOIS. (CASE #10 -055 -CU -V). Voice Vote - Aldermen Haugeberg, Robinson, Sayad, Charewicz, Moylan voted Aye. Aldermen Bogusz, Brookman, Walsten and Wilson voted Nay. Motion declared carried. WARRANT REGISTER: Resolution R-100-11 LIQ. LIC./ CHANGE OF OWNERSHIP/ 1492 MINER ST.: COND. USE/ 655 SEEGERS RD.: Ordinance Z-22-11 ORDINANCE Z-22-11 COND. USE/ 655 SEEGERS RD.: Page 8 of 9 7/19/11 Moved by Bogusz, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to adopt Resolution R-100-11, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME, AS AMENDED. Total: $3,589,146.00. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad Brookman, Walsten, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Wilson, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to approve the change of ownership for All 3 G's, Inc., d/b/a Miner Street Tavern, 1492 Miner Street, Class A J, Tavern Liquors Dealers License and 4 a.m. Liquor License. Upon roll call, the vote was: AYES: 5-Haugeberg, Sayad Walsten, Charewicz NAYS: 3 -Robinson, Bogusz, Brookman ABSENT: 0 -None Motion declared carried. Moved by Haugeberg, seconded by Sayad, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-22-11, AS AMENDED, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.4-5 C. OF THE DES PLAINES ZONING ORDINANCE TO ALLOW A CONTRACTOR'S STORAGE YARD AND COMMERCIAL TRUCK PARKING LOT AT 655 SEEGERS ROAD, DES PLAINES, ILLINOIS (CASE #11 -024 -CU). Voice Vote — Alderman Haugeberg, Robinson, Bogusz, Sayad, Walsten, Wilson and Charewicz voted Aye. Alderman Brookman voted Nay. Motion declared carried. Moved by Haugeberg, seconded by Sayad, to advance to Second Reading and adopt Ordinance Z-22-11, AS AMENDED, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.4-5 C. OF THE DES PLAINES ZONING ORDINANCE TO ALLOW A CONTRACTOR'S STORAGE YARD AND COMMERCIAL TRUCK PARKING LOT AT 655 SEEGERS ROAD, DES PLAINES, ILLINOIS (CASE #11 -024 -CU). Upon mll call, the vote was: AYES: 6-Haugeberg, Robinson, Sayad � _ Walsten, Charewicz, Moylan NAYS: 3-Bogusz, Brookman, Wilson ABSENT: 0 -None Motion declared carried. f Page 9 of 9 7/19/11 ADJOURNMENT: Moved by Robinson, seconded by Walsten, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 9:25 p.m. 4,Lt.„) /„A, Gloria J Ludwig — CIT LERK APPROVED BY ME THIS DAY OF , 2011 Martin J. Moylan, MAYOR DES P AINES :u.wN3:s Consent Agenda Item #5 & 5a City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel. 847-391-5390 Fax. 847-391-5619 Date: To: From: Cc: July 28, 2011 Jason Slowinski, Jon Duddles, MEMORANDUM ity Manager Ref. #11-200 t Director of Public Works and Engineering if,Tto Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering IpD Subject: Establishment of Special Service Areas #11, 12 and 13 "l 201 1 CIP Rear Yard Drainage Improvements Contract B - Bid Notice Issue: Plans and specifications for the 2011 CIP Rear Yard Drainage Improvements - Contract B are completed and the project is ready for bidding. The work consists of installing rear yard drainage to help alleviate flooding at the below locations as part of the 2011 Capital Improvement Program. In 2010, the Rear Yard Drainage program was changed to a cost sharing program (Ord. M-7-10) at 75% City , 25% resident cost. Due to this cost sharing requirement, some of the property owners have requested the creation of a Special Service Area. At 5% interest, annual tax payments will be paid per year for 10 years and be levied against the properties to satisfy the debt according to the Resident Cost Sharing Schedule. The following locations have requested the creation of a Special Service Area to construct a rear yard drain: S ecial Service Area #11 Affected Properties 138, 158, 170, 180, 273, 283 Drake Lane Total SSA Amount $16,297.88 #12 948, 956 Greenview Avenue $7,552.88 #13 1318, 1330, 1340 Phoenix Drive, 1325, 1335 Miami Lane $12,967.63 Analysis: The rear yard drainage improvements help to alleviate flooding that occurs on private property throughout the city. The scope of work at these locations will consist of a storm sewer tunneled into the City right of way with catch basins installed to drain a low spot that floods. This program is part of the Storm Water Master Plan. Page 2 of 2 The followins locations are to be constructed as part of 2011 CIP Contract B: Location Affected Properties #1 SSA#1 l- 138, 158, 170, 180, 273, 283 Drake Lane #2 SSA#12- 948, 956 Greenview Avenue #3 SSA#13- 1318, 1330, 1340 Phoenix Drive, 1325, 1335 Miami Lane #4 320 and 330 Bennett Lane #5 196 Drake Lane #6 360, 410, 420 N. Fourth Avenue #7 136 Inner Circle Drive #8 290 Lance Drive #9 245 Millers Road The Engineer's Estimate of Cost for all the above locations (attached) is in the amount of $292,205. Recommendation: We recommend the 2011 CIP Rear Yard Drainage Improvements — Contract B project be advertised for bid with a return date of September 1, 2011 at 9:00 A.M. Source of funding would be the Capital Projects Fund. We also recommend the creation of Special Service Area #11, #12, and #13 for the 10 -year term per the Resident Cost Sharing Schedule. Payment would be from tax levy years 2011 through 2021 inclusive. Assuming the SSA is approved, construction would occur as part of the 2011 CIP Rear Yard Drainage Improvements — Contract B. AJD/dls Attachment Engineer's Estimate SSA Ordinances (M-35-11, M-36-11, and M-37-11) h:kengineering\conespondence\city council meeting\2011\8-15-11\201 1 cip contract b - nor yard\2011 cip contract b bid notice doc 2011 CIP - CONTRACT B -REAR YARD DRAINAGE IMPROVEMENTS ENGINEER'S COST ESTIMATE Rev. 5/4/11 TOTAL UNIT TOTAL ITEM it PAY ITEM UNIT QUANTITY COST COST I EXPLORATION TRENCH FOOT 120 $25.00 2 TREE REMOVAL (OVER 15 INCH - DIA) INCH. -DIA. 18 $100 00 3 TREE ROOT PRUNE EACH 5 $100.00 4 INLET FILTERS EACH 7 $150.00 5 TRENCH BACKFILL CU.YD. 140 $40.00 6 MH, CB, AND VV TO BE ADJUSTED, NEW FR & LID EACH 2 $600.00 7 MANHOLE, TY -A, 4' DIA., ROUND FRAME, CLOSED LID EACH I0 $2,400.00 8 MANHOLE, TY -A, 5' DIA., ROUND FRAME, CLOSED LID EACH I $3,400.00 9 CATCH BASIN, TY -C, 2' DIA., ROUND FRAME, CLOSED LID EACH I $1,200.00 10 INLET, TY -A, 2' DIA , BEEHIVE GRATE EACH 15 $1,000.00 II PIPE REMOVAL, ALL SIZES FOOT 40 $12.00 12 STORM SEWER PVC SDR 26, 6" FOOT 370 $75.00 13 STORM SEWER HDPE, DIRECTIONAL DRILL, 6" FOOT 1391 $65.00 14 STORM SEWER PERFORATED PVC PIPE WITH SLEEVE & CAP, 6" FOOT 253 $80.00 15 SIDEWALK REMOVAL SQ. FT. 950 $2.00 16 P.0 C SIDEWALK SQ. F`f. 950 $6.00 17 REINFORCEMENT BARS, EPDXY COATED FOOT 330 $3.00 18 COMB. CONCRETE CURB AND GUTTER REMOVAL FOOT 230 $10.00 19 COMB. CONCRETE CURB AND GUTTER REPLACEMENT FOOT 230 $16.00 20 DRWY REMOVAL AND PCC REPLACEMENT, 6" SQ. YD. 110 $60.00 21 DRWY HMA SURFACE COURSE, REMOVAL AND REPLACEMENT SQ. YD. 30 $65.00 22 PAVEMENT REMOVAL & HMA REPLACEMENT, SPECIAL SQ. YD. 125 $85.00 23 TEMPORARY PAVEMENT PATCH TON 10 $100.00 24 EARTH EXCAVATION CU.YD. 265 $25.00 25 TOPSOIL PLACEMENT 4" AND SODDING SQ. YD. 2830 $10.00 26 PORTABLE TOILETS EA. CAL. MO. 6 $150.00 27 CONTRACTOR FURNISHED CONSTRUCTION LAYOUT LUMP SUM I $13,000.00 28 TRAFFIC CONTROL AND PROTECTION LUMP SUM I $13,000.00 ITEMS TO BE FURNISHED AND CONSTRUCTED ONLY IF REQUESTED IN WRITING BY THE ENGINEER TEMPORARY AGGREGATE, CA -6 TON MH, CB, AND VV TO BE RECONSTRUCTED, NEW FR & LID EACH CATCH BASIN TO BE REMOVED EACH CATCH BASIN, TY -A, 4' DIA., ROUND FRAME, CLOSED LID EACH STORM SEWER PVC SDR 26, 12" FOOT STORM SEWER PVC SDR 26, 10" FOOT STORM SEWER DUCTILE IRON PIPE, CL 52, 12" FOOT STORM SEWER DUCTILE IRON PIPE, CL 52, 6" FOOT SANITARY SEWER LATERAL, 6" PVC FOOT SANITARY SEWER LATERAL FITTINGS EACH ADJUSTING WATER SERVICE LINES FOOT TOPSOIL PLACEMENT 4" AND SEEDING WITH STRAW BLANKET SQ YD $3,000.00 $1,800.00 $500.00 $1,050.00 $5,600.00 $1,200.00 $24,000.00 $3,400.00 $1,200.00 $15,000.00 $480.00 $27,750.00 $90,415.00 $20,240.00 $1,900.00 $5,700.00 $990.00 $2,300.00 $3,680.00 $6,600.00 $1,950 00 $10,625 00 $1,000 00 $6,625 00 $28,300 00 $900.00 $13,000.00 $13,000.00 TOTAL AMOUNT $292,205.00 CITY OF DES PLAINES ORDINANCE M - 35 - 11 AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER ELEVEN IN THE CITY OF DES PLAINES, ILLINOIS (138, 158, 273, 283, 170 AND 180 DRAKE LANE REAR YARD DRAINAGE IMPROVEMENTS). BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That pursuant to Section 7 of Article VII of the Illinois Constitution of 1970, and 35 ILCS 200/27-5, et seq., of the Illinois Compiled Statutes, the City of Des Plaines hereby proposes the establishment of a special service area to be designated as "Special Service Area Number Eleven," being a contiguous area within the City, more particularly described as follows: Lot 59 in Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN: 09-07-315-008-0000 Commonly known as 138 Drake Lane, Des Plaines. and the following contiguous property Lot 58 m Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN: 09-07-315-009-0000 Commonly known as 158 Drake Lane, Des Plaines. and the following contiguous property Lot 60 m Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof 1 Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN: 09-07-315-007-0000 Commonly known as 273 Drake Lane, Des Plaines. and the following contiguous property Lot 61 in Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN: 09-07-315-006-0000 Commonly known as 283 Drake Lane, Des Plaines. and the following contiguous property Lot 131 in Cumberland Village Unit Number 2, Being a Subdivision of Lot "C" in Cumberland Village Unit 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on June 1, 1956 as Document No. T1673761, in Cook County, Illinois. PIN: 09-07-315-010-0000 Commonly known as 170 Drake Lane, Des Plaines. and the following contiguous property Lot 130 in Cumberland Village Unit Number 2, Being a Subdivision of Lot "C" in Cumberland Village Unit 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on June 1, 1956 as Document No. T1673761, in Cook County, Illinois. PIN: 09-07-315-011-0000 Commonly known as 180 Drake Lane, Des Plaines. SECTION 2: A public hearing shall be held on August 15, 2011, at 7:00 p.m., in the Des Plaines Civic Center Council Chambers, 1420 Miner Street, in the City of Des Plaines (being the time and place of a scheduled meeting of the City Council of the City of Des Plaines) to consider the establishment of Special Service Area Number Eleven. 2 The special services to be provided within Special Service Number Eleven shall be rear yard drainage improvements and funding of the owners' share of the costs related thereto. At the hearing there will also be considered a proposal for the imposition and levy of a direct annual tax sufficient to produce revenues to provide such special services within the Special Service Area, which annual tax shall be levied against all taxable property in Special Service Area Number Eleven, at a rate not to exceed 100% of the value of such taxable property based on equalized assessed value. Said annual levy for the entire project shall be for tax levy years 2011 through 2020, inclusive, and shall be in an amount not to exceed $2,115.00 annually. SECTION 3: The City Clerk shall publish notice of such hearing at least once, not less than 15 days prior to the date set for the public hearing in the "Des Plaines Journal", a newspaper of general circulation in the City. In addition, notice by mailing shall be given by depositing said notice in the United States mail addressed to the person or persons in whose name the last general taxes for the preceding year were paid on each lot, block, tract or parcel of land lying within the proposed Special Service Area Number Eleven. Said notice shall be mailed not less than 10 days prior to the date set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of said property. The City Clerk shall provide for the publication and mailing of the notice, which shall be in the following form: NOTICE OF PUBLIC HEARING CITY OF DES PLAINES SPECIAL SERVICE AREA NUMBER ELEVEN Notice is hereby given that on August 15, 2011, at 7:00 p.m., at the Des Plaines Civic Center Council Chambers, 1420 Miner Street, in the City of Des Plaines, Illinois, a hearing will be held by the City Council of the City of Des Plaines to consider a proposal to establish Special Service Area Number Eleven, being a contiguous area, within the City, more particularly described as follows: 3 Lot 59 in Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN: 09-07-315-008-0000 Commonly known as 138 Drake Lane, Des Plaines. and the following contiguous property Lot 58 in Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN. 09-07-315-009-0000 Commonly known as 158 Drake Lane, Des Plaines. and the following contiguous property Lot 60 in Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN: 09-07-315-007-0000 Commonly known as 273 Drake Lane, Des Plaines. and the following contiguous property Lot 61 in Cumberland Village Unit Number 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on November 3, 1955 as Document No. T1631923, in Cook County, Illinois. PIN: 09-07-315-006-0000 Commonly known as 283 Drake Lane, Des Plaines. and the following contiguous property Lot 131 in Cumberland Village Unit Number 2, Being a Subdivision of Lot "C" in Cumberland Village Unit 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on June 1, 1956 as Document No. T1673761, in Cook County, Illinois. PIN: 09-07-315-010-0000 4 Commonly known as 170 Drake Lane, Des Plaines. and the following contiguous property Lot 130 in Cumberland Village Unit Number 2, Being a Subdivision of Lot "C" in Cumberland Village Unit 1, Being a Subdivision of Part of the Southwest Fractional Quarter of Fractional Section 7, Township 41 North, Range 12, East of the Third Principal Meridian, According to the Plat Thereof Registered in the Office of the Registrar of Titles of Cook County, Illinois on June 1, 1956 as Document No. T1673761, in Cook County, Illinois. PIN: 09-07-315-011-0000 Commonly known as 180 Drake Lane, Des Plaines. The purpose of the public hearing is to consider the establishment of Special Service Area Number Eleven. The special services to be provided within Special Service Area Number Eleven shall be rear yard drainage improvements and funding of the owners' share of the costs related thereto. At the hearing, there will also be considered a proposal for the imposition and levy of a direct annual tax sufficient to produce revenues to provide such special services within Special Service Area Number Eleven, which annual tax shall be levied against all taxable property in Special Service Area Number Eleven, at a rate not to exceed 100% of the value of such taxable property based on equalized assessed value. Said levy shall be for tax levy years 2011 through 2020, inclusive, and shall be in an amount not to exceed $2,115.00 annually. All interested persons, including all persons owning taxable real property located within the proposed Special Service Area Number Eleven, will be given an opportunity to be heard at the public hearing regarding the establishment of Special Service Area Number Eleven and the imposition of the tax levy, all as described above, and an opportunity to file objections to the establishment of Special Service Area Number Eleven and the amount of such tax levy. The hearing may be adjourned by the City Council to another date without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within Special Service Area Number Eleven, and by at least 51% of the owners of record of the land included within the boundaries of Special Service Area Number Eleven is filed with the City Clerk within 60 days following the final adjournment of the public hearing objecting to the creation of Special Service Area Number Eleven, or the levy on imposition of taxes and the amount thereof for the provisions of special services in said Special Service Area Number Eleven, no such Special Service Area Number Eleven may be created or tax may be levied or imposed. Dated: , 2011. 5 /s/ Gloria Ludwig City Clerk SECTION 4: Special Service Area Number Eleven as previously legally described herein, as set forth on the map attached hereto as Exhibit "A," and incorporated herein by reference as if fully set forth herein, is hereby established. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. CITY CLERK Approved as to form: David R. Wiltse, City Attorney Legal\Ord\SSA\Special Service Area Eleven Drake Lane 6 MAYOR to 2 C .— (a C6 02 1..1- < (.0U 0 iQ O co 0. Detail Map Legend Property Lines H triW v 00 rg m �� m m m m m Ath 000000 • J _I J S J Y Y (-(p Y Y Y L L L O 0 0 0 0 0 GO • 4 O co m m ri N N Data Sources: Cook County, City of Des Plaines O LL N 8 0 U) 0 CITY OF DES PLAINES ORDINANCE M - 36 - 11 AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER TWELVE IN THE CITY OF DES PLAINES, ILLINOIS (948 AND 956 GREENVIEW AVENUE REAR YARD DRAINAGE IMPROVEMENTS). BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That pursuant to Section 7 of Article VII of the Illinois Constitution of 1970, and 35 ILCS 200/27-5, et seq., of the Illinois Compiled Statutes, the City of Des Plaines hereby proposes the establishment of a special service area to be designated as "Special Service Area Number Twelve," being a contiguous area within the City, more particularly described as follows: Lot 8 (except the East 50 feet thereof) in Block 19 in Des Plaines Manor Tract No. 2, in the West Half of Section 17, Township 41 North, Range 12, East of the Third Principal Meridian, according to the Plat recorded July 14, 1911 as Document No. 4793504, in Cook County, Illinois. PIN: 09-17-308-017-0000 Commonly known as 948 East Greenview Avenue, Des Plaines. and the following contiguous property The East 50 feet of Lot 8 in Block 19 in Des Plaines Manor Tract No. 2, in the West Half of Section 17, Township 41 North, Range 12, East of the Third Principal Meridian, according to the Plat recorded July 14, 1911 as Document No. 4793504, in Cook County, Illinois. PIN: 09-17-308-018-0000 Commonly known as 956 East Greenview Avenue, Des Plaines. SECTION 2: A public hearing shall be held on August 15, 2011, at 7:00 p.m., in the Des Plaines Civic Center Council Chambers, 1420 Miner Street, in the City of Des Plaines 1 (being the time and place of a scheduled meeting of the City Council of the City of Des Plaines) to consider the establishment of Special Service Area Number Twelve. The special services to be provided within Special Service Number Twelve shall be rear yard drainage improvements and funding of the owners' share of the costs related thereto. At the hearing there will also be considered a proposal for the imposition and levy of a direct annual tax sufficient to produce revenues to provide such special services within the Special Service Area, which annual tax shall be levied against all taxable property in Special Service Area Number Twelve, at a rate not to exceed 100% of the value of such taxable property based on equalized assessed value. Said annual levy for the entire project shall be for tax levy years 2011 through 2020, inclusive, and shall be in an amount not to exceed $980.00 annually. SECTION 3: The City Clerk shall publish notice of such hearing at least once, not less than 15 days prior to the date set for the public hearing in the "Des Plaines Journal", a newspaper of general circulation in the City. In addition, notice by mailing shall be given by depositing said notice in the United States mail addressed to the person or persons in whose name the last general taxes for the preceding year were paid on each lot, block, tract or parcel of land lying within the proposed Special Service Area Number Twelve. Said notice shall be mailed not less than 10 days prior to the date set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of said property. The City Clerk shall provide for the publication and mailing of the notice, which shall be in the following form: NOTICE OF PUBLIC HEARING CITY OF DES PLAINES SPECIAL SERVICE AREA NUMBER TWELVE Notice is hereby given that on August 15, 2011, at 7:00 p.m., at the Des Plaines Civic Center Council Chambers, 1420 Miner Street, in the City of Des Plaines, Illinois, a hearing will be held 2 by the City Council of the City of Des Plaines to consider a proposal to establish Special Service Area Number Twelve, being a contiguous area, within the City, more particularly described as follows: Lot 8 (except the East 50 feet thereof) in Block 19 in Des Plaines Manor Tract No. 2, in the West Half of Section 17, Township 41 North, Range 12, East of the Third Principal Meridian, according to the Plat recorded July 14, 1911 as Document No. 4793504, in Cook County, Illinois. PIN: 09-17-308-017-0000 Commonly known as 948 East Greenview Avenue, Des Plaines. and the following contiguous property The East 50 feet of Lot 8 in Block 19 in Des Plaines Manor Tract No. 2, in the West Half of Section 17, Township 41 North, Range 12, East of the Third Principal Meridian, according to the Plat recorded July 14, 1911 as Document No. 4793504, in Cook County, Illinois. PIN: 09-17-308-018-0000 Commonly known as 956 East Greenview Avenue, Des Plaines. The purpose of the public hearing is to consider the establishment of Special Service Area Number Twelve. The special services to be provided within Special Service Area Number Twelve shall be rear yard drainage improvements and funding of the owners' share of the costs related thereto. At the hearing, there will also be considered a proposal for the imposition and levy of a direct annual tax sufficient to produce revenues to provide such special services within Special Service Area Number Twelve, which annual tax shall be levied against all taxable property in Special Service Area Number Twelve, at a rate not to exceed 100% of the value of such taxable property based on equalized assessed value. Said levy shall be for tax levy years 2011 through 2020, inclusive, and shall be in an amount not to exceed $980.00 annually. All interested persons, including all persons owning taxable real property located within the proposed Special Service Area Number Twelve, will be given an opportunity to be heard at the public hearing regarding the establishment of Special Service Area Number Twelve and the imposition of the tax levy, all as described above, and an opportunity to file objections to the establishment of Special Service Area Number Twelve and the amount of such tax levy. The hearing may be adjourned by the City Council to another date without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within Special Service Area Number Twelve, and by at least 51% of the owners of record of the land included within the boundaries of Special Service Area Number Twelve is filed with the City Clerk within 60 days following the final adjournment of the public hearing objecting to the creation of Special Service Area Number Twelve, or the levy on imposition of taxes and the amount thereof for the provisions of special services in said Special Service Area Number Twelve, no such Special Service Area Number Twelve may be created or tax may be levied or imposed. 3 Dated: , 2011. /s/ Gloria Ludwig City Clerk SECTION 4: Special Service Area Number Twelve as previously legally described herein, as set forth on the map attached hereto as Exhibit "A," and incorporated herein by reference as if fully set forth herein, is hereby established. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. CITY CLERK Approved as to form: PaVta � JLL 4 David R. Wiltse, City Attorney Legal\Ord\SSA\Special Service Area Twelve Greenview Ave 4 MAYOR Z F. Identification Number rt. cb o o o C i m W A A a` 948 Greenview Ave 956 Greenview Ave Data Sources: Cook County, City of Des Plaines 0 0 cn CD N C •io CL < V) 0 2 4_0 oTti U co Detail Map Legend Property Lines 0L® 1itibmI_ toy, Sul Ill�'_ r- u III ii , III U Exhibit A CITY OF DES PLAINES ORDINANCE M - 37 - 11 AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER THIRTEEN IN THE CITY OF DES PLAINES, ILLINOIS (1318, 1330 AND 1340 PHOENIX DRIVE AND 1325 AND 1335 MIAMI LANE REAR YARD DRAINAGE IMPROVEMENTS). BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That pursuant to Section 7 of Article VII of the Illinois Constitution of 1970, and 35 ILCS 200/27-5, et seq., of the Illinois Compiled Statutes, the City of Des Plaines hereby proposes the establishment of a special service area to be designated as "Special Service Area Number Thirteen," being a contiguous area within the City, more particularly described as follows: Lot 145 in Zemon's Capitol Hill Subdivision Unit No. 7, Being a Subdivision of Part of the Southwest Quarter of the Southeast Quarter together with Part of the Northwest Quarter of the Southeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded March 25, 1962 as Document No. 18485767. PIN: 08-24-411-028-0000 Commonly known as 1318 Phoenix Drive, Des Plaines. and the following contiguous property Lot 146 in Zemon's Capitol Hill Subdivision Unit No. 7, Being a Subdivision of Part of the Southwest Quarter of the Southeast Quarter together with Part of the Northwest Quarter of the Southeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded March 25, 1962 as Document No. 18485767. PIN: 08-24-411-027-0000 Commonly known as 1330 Phoenix Drive, Des Plaines. and the following contiguous property Lot 147 in Zemon's Capitol Hill Subdivision Unit No. 7, Being a Subdivision of Part of the Southwest Quarter of the Southeast Quarter together with Part of the Northwest Quarter of the Southeast Quarter of Section 24, Township 41 North, 1 Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded March 25, 1962 as Document No 18485767 PIN: 08-24-411-026-0000 Commonly known as 1340 Phoenix Drive, Des Plaines. and the following contiguous property Lot 189 in Zemon's Capitol Hill Subdivision Unit No. 8, Being a Subdivision of Part of the Northwest Quarter of the Southeast Quarter together with Part of the Southwest Quarter of the Northeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded October 1, 1962 as Document No. 18605533. PIN: 08-24-411-032-0000 Commonly known as 1325 Miami Lane, Des Plaines. and the following contiguous property Lot 190 in Zemon's Capitol Hill Subdivision Unit No. 8, Being a Subdivision of Part of the Northwest Quarter of the Southeast Quarter together with Part of the Southwest Quarter of the Northeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded October 1, 1962 as Document No. 18605533. PIN: 08-24-411-033-0000 Commonly known as 1335 Miami Lane, Des Plaines. SECTION 2: A public hearing shall be held on August 15, 2011, at 7:00 p.m., in the Des Plaines Civic Center Council Chambers, 1420 Miner Street, in the City of Des Plaines (being the time and place of a scheduled meeting of the City Council of the City of Des Plaines) to consider the establishment of Special Service Area Number Thirteen. The special services to be provided within Special Service Number Thirteen shall be rear yard drainage improvements and funding of the owners' share of the costs related thereto. At the hearing there will also be considered a proposal for the imposition and levy of a direct annual tax sufficient to produce revenues to provide such special services within the Special Service Area, which annual tax shall be levied against all taxable property in Special Service Area Number Thirteen, at a rate not to exceed 100% of the value of such taxable property based on equalized 2 assessed value. Said annual levy for the entire project shall be for tax levy years 2011 through 2020 inclusive, and shall be in an amount not to exceed $1,680.00 annually. SECTION 3: The City Clerk shall publish notice of such hearing at least once, not less than 15 days prior to the date set for the public hearing in the "Des Plaines Journal", a newspaper of general circulation in the City. In addition, notice by mailing shall be given by depositing said notice in the United States mail addressed to the person or persons in whose name the last general taxes for the preceding year were paid on each lot, block, tract or parcel of land lying within the proposed Special Service Area Number Thirteen. Said notice shall be mailed not less than 10 days prior to the date set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of said property. The City Clerk shall provide for the publication and mailing of the notice, which shall be in the following form: NOTICE OF PUBLIC HEARING CITY OF DES PLAINES SPECIAL SERVICE AREA NUMBER THIRTEEN Notice is hereby given that on August 15, 2011, at 7:00 p.m., at the Des Plaines Civic Center Council Chambers, 1420 Miner Street, in the City of Des Plaines, Illinois, a hearing will be held by the City Council of the City of Des Plaines to consider a proposal to establish Special Service Area Number Thirteen, being a contiguous area, within the City, more particularly described as follows: Lot 145 in Zemon's Capitol Hill Subdivision Unit No. 7, Being a Subdivision of Part of the Southwest Quarter of the Southeast Quarter together with Part of the Northwest Quarter of the Southeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded March 25, 1962 as Document No. 18485767. PIN: 08-24-411-028-0000 Commonly known as 1318 Phoenix Drive, Des Plaines. and the following contiguous property Lot 146 in Zemon's Capitol Hill Subdivision Unit No. 7, Being a Subdivision of Part of the Southwest Quarter of the Southeast Quarter together with Part of the Northwest Quarter of the Southeast Quarter of Section 24, Township 41 North, 3 Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded March 25, 1962 as Document No. 18485767. PIN: 08-24-411-027-0000 Commonly known as 1330 Phoenix Drive, Des Plaines. and the following contiguous property Lot 147 in Zemon's Capitol Hill Subdivision Unit No. 7, Being a Subdivision of Part of the Southwest Quarter of the Southeast Quarter together with Part of the Northwest Quarter of the Southeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded March 25, 1962 as Document No. 18485767. PIN: 08-24-411-026-0000 Commonly known as 1340 Phoenix Drive, Des Plaines. and the following contiguous property Lot 189 in Zemon's Capitol Hill Subdivision Unit No. 8, Being a Subdivision of Part of the Northwest Quarter of the Southeast Quarter together with Part of the Southwest Quarter of the Northeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded October 1, 1962 as Document No. 18605533. PIN: 08-24-411-032-0000 Commonly known as 1325 Miami Lane, Des Plaines. and the following contiguous property Lot 190 in Zemon's Capitol Hill Subdivision Unit No. 8, Being a Subdivision of Part of the Northwest Quarter of the Southeast Quarter together with Part of the Southwest Quarter of the Northeast Quarter of Section 24, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, Recorded October 1, 1962 as Document No. 18605533. PIN: 08-24-411-033-0000 Commonly known as 1335 Miami Lane, Des Plaines. The purpose of the public hearing is to consider the establishment of Special Service Area Number Thirteen. The special services to be provided within Special Service Area Number Thirteen shall be rear yard drainage improvements and funding of the owners' share of the costs related thereto. At the hearing, there will also be considered a proposal for the imposition and levy of a direct annual tax sufficient to produce revenues to provide such special services within Special Service Area Number Thirteen, which annual tax shall be levied against all taxable property in Special Service Area Number Thirteen, at a rate not to exceed 100% of the value of such taxable property based on equalized assessed value. Said levy shall be for tax levy years 2011 through 2020, inclusive, and shall be in an amount not to exceed $1,680.00 annually. 4 All interested persons, including all persons owning taxable real property located within the proposed Special Service Area Number Thirteen, will be given an opportunity to be heard at the public hearing regarding the establishment of Special Service Area Number Thirteen and the imposition of the tax levy, all as described above, and an opportunity to file objections to the establishment of Special Service Area Number Thirteen and the amount of such tax levy. The hearing may be adjourned by the City Council to another date without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within Special Service Area Number Thirteen, and by at least 51% of the owners of record of the land included within the boundaries of Special Service Area Number Thirteen is filed with the City Clerk within 60 days following the final adjournment of the public hearing objecting to the creation of Special Service Area Number Thirteen, or the levy on imposition of taxes and the amount thereof for the provisions of special services in said Special Service Area Number Thirteen, no such Special Service Area Number Thirteen may be created or tax may be levied or imposed. Dated: , 2011. /s/ Gloria Ludwig City Clerk SECTION 4: Special Service Area Number Thirteen as previously legally described herein, as set forth on the map attached hereto as Exhibit "A," and incorporated herein by reference as if fully set forth herein, is hereby established. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR 5 ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. CITY CLERK Approved as to form: David R. Wiltse, City Attorney Legal\Ord\SSA\Special Service Area Thirteen Phoenix Miami 6 z Y. dentification Number C O d 5 5 1318 Phoenix Dr 1330 Phoenix Dr 1340 Phoenix Dr Data Sources: Cook County, City of Des Plaines s O o_ co M C CU 1.12 CL Q � V . CD 0 N O to O cn Detail Map Legend Property Lines m 8 •2 m U) m C a) m a 0. CL m 1 l DES PLAINES ;LuNOIS Consent Aeenda Item #6 & 6a City of Des Plaines Public Works and Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMMMORANDU?twj Date: July 20, 2011 To: Jason Slowinski, Acting City From: Adam M. Boeche, P.E., Cc: Subject: 2011 Holiday Decorating Program t Director of Public Works and Engineering/MS Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering 40 Issue: Bids for the Holiday Decorating Program were opened July 15, 2011. The contract includes installation of LED holiday lighting to remain on the trees throughout downtown for a three-year period. Additional decoration of Metropolitan Square holiday trees and light pole garland is also included. Analysis: The specifications for the bids required the vendor to supply a unit price with respect to the downtown trees, Metropolitan Square holiday trees, train station holiday lighting, and pedestrian light pole garland. The following chart shows the unit prices provided by each respondent: I= Downtown Trees I Temple I Autumn I The Christmas Display, Ltd. I Landscaping, Inc. I Light Company $50,985 $66,400 $380,950 ' Metropolitan Square I Holiday Trees $7,425 $21,000 I $119,047 City Christmas Tree ' $2,970 $4,500 $10,000 I Pedestrian Light Pole Garland , " $15,459 $21,000 $70,000 Train Station Lighting $3,000 $4,500 $8,000 LED light removal $11,800 $12,000 $60,000 TOTAL BID $91,639 $129,400 $647,997 ' LED Light Replacement (per 50 -light strand) $24.00 $60.00 $8.50 The low bidder is Temple Display, Ltd. for the three year contract at a total cost of $91,639.00 plus annual maintenance costs of $24.00 per 50 -light strand replacement. We estimate the annual Holiday Lighting Program Page 2 of 2 maintenance costs to be $5,000 per year. Therefore, for the life of the contract, the average annual cost for holiday lighting is $35,546. This is considerably lower than the previous decorating contract which totaled $52,400 for one year. The City has reviewed the references provided and contacted several communities that are known to have worked with this vendor in the past. Each of the references contacted provided a favorable recommendation and indicated that the contractor has completed similar decorative work for these communities on schedule for the holiday season and within budgeted amounts. Recommendation: Staff recommends award of the contract for the Holiday Lighting Program to Temple Display, Ltd., 114 C. Kirkland Centre, Oswego, Illinois, for a total amount of $91,639.00. The cost for this program is funded through the TIF #1 cost center in Subsidy: Winter Decoration and Streetscape Supplies (205F-920560, 205F-907222). Attachments: Resolution CITY OF DES PLAINES RESOLUTION R - 107 - 11 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A BID FROM TEMPLE DISPLAY, LTD. FOR HOLIDAY DECORATIONS THROUGHOUT THE DOWNTOWN AREA OF DES PLAINES AT A COST NOT TO EXCEED $91,639.00. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, City Staff sent out an Invitation to Bid for the installation of LED holiday lighting throughout downtown Des Plaines to remain on the trees for a three-year period and three vendors responded; and WHEREAS, Temple Display, Ltd. was the lowest responsible bidder for the installation of LED holiday lighting at a cost not to exceed $91,639.00 over the three-year contract term; and WHEREAS, it is in the best interest of the City to accept the bid from Temple Display, Ltd. for the installation of LED holiday lighting throughout the downtown area of Des Plaines, authorize the Acting City Manager to execute any necessary documents consistent with the installation and to authorize the Director of Finance to issue payment to Temple Display, Ltd. in a total amount not to exceed $91,639.00 over the three-year term of the contract; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City Council hereby accepts the bid submitted by Temple Display, Ltd., and authorizes the City Manager to execute any and all documents consistent with the installation of LED holiday lighting throughout the downtown area of Des Plaines in an amount not to exceed $91,639.00 over the three-year term of the contract. SECTION 3: That the Director of Finance is hereby authorized to issue payment to Temple Display, Ltd., 114 C. Kirkland Centre, Oswego, Illinois 60543, for the installation of I LED holiday lighting throughout the downtown area of Des Plaines, in an amount not to exceed $65,553.00 upon installation in 2011. That the Finance Director is authorized to issue payments in the amount of $7,143.00 for year 2012, $7,143.00 for year 2013, and $11,800.00 for removal in 2014 after the holiday season concludes, upon receipt of invoice and approval of work completed, for a total amount not to exceed $91,639.00 over the three-year term of the contract. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal\Legal Dept Docs\Res\2011\Tree Lighting 2011 Temple Display 2 ik DES PLAINES ILLJNOIS Consent Agenda Item #7 & 7a _ City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDL]M Date: July 22, 2011 To: Jason Slowinski, Acting City From: Timothy Watkins, Superinte Utility Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering 4110 Re: O'Hare Lake Pumping Station Repairs -Pump 1 Issue: Pump 1 at the O'Hare Lake Pumping Station was recently damaged due to a failed seal. Analysis: Recently, the Sewer Division maintenance staff observed that one of the three pumps at the O'Hare pump station had an oil seal failure. Staff contacted Gasvoda and Associates, the regional authorized KSB repair facility, to confirm that the pump was indeed compromised and required servicing in an outside facility. It was determined by Gasvoda that the pump needed to be removed and taken apart for assessment. Gasvoda performed the inspection service and has provided the City with a repair proposal (attached) to replace the oil seals and bearings in the pump in the amount of $13,870.00. Since these pumps are from Germany, parts availability and qualified service companies are limited. Currently, Pumps 2 and 3 are fully operational. However, staff has a bypass pumping plan, utilizing City owned portable pumps, in the event supplemental pumping is necessary during the pump repairs. Recommendation: We recommend approval of the proposal from Gasvoda & Associates, the regional factory authorized repair facility for KSB, to repair and reinstall Pump I in the amount of $13,870.00. Source of funding would be the Water/Sewer Fund. Attachments: Gasvoda and Associates Proposal Resolution TO: City of Des Plaines EMAIL: Page 1 of 3 GASVODA & ASSOCIATES, INC. PROPOSAL DATE: July 1, 2011 PROJECT: Re: Disassembly inspection report and quotation for rebuilding and installation of pump ATTN: Tim Watkins or Tim O'Malley ENGINEER: The seller hereby offers the following equipment subject to all terms & conditions noted on this contract: Date: 7/1/20 I 1 To: City of Des Plaines Attn: Tim Watkins or Tim O'Malley E-mail: tomalley@desplaines.org From: Ed Bukowski Re: Disassembly inspection report and quotation for rebuilding and installation of pump Gasvoda & Associates is pleased to quote you for the repair / rebuilding of your KSB PNT pump along with installation after the rebuild is completed. We have disassembled the entire unit of your pump and have the following to report, as well as needed replacement parts for this units rebuilding. • The lower seal oil chamber was clear with the exception of a small amount of grease mixed into the oil, indicating that the mechanical seals did not fail. • The drive end, end bell had a mix of water and oil deep enough to get the first 2" or so of the windings wet/oil soaked. When we drained it the water had about l/4"+/- of oil floating on it which would have come from the bearing housing when the water ran down into it. • The end bell/stator joint has rusty water marks from the joint down into the bell housing indicating the source and presence of leakage. Our measurements do not indicate over compression in this instance, this is an OEM seal so we have no knowledge of its type or manufacture date. I would highly recommend that we go away from the OEM seal so we have "current" stock. Project: Re: Disassembly inspection report and quotation for rebuilding and installation of pump • With visual inspection, physical dimension, & dye penetrant check we found nothing that would indicate a reason for a leak in the seal area on both surfaces. • The stator checked 630 megs to ground initially. Surface rust was cleaned off the stator laminations and the windings washed and baked. Thermistors tested at 143 ohms and the windings tested at infinity. Windings were then load tested at 120 volts and 300 amps to effectively "overload" in a controlled environment for indication of failure, none was found, test was good. Our recommendations for this rebuild / repair will be: 1) We would clean all interior components before re -assembly 2) Replace all seals, static and mechanical along with all bearings 3) Assemble according to OEM instructions with new OEM moisture sensor 4) Test per OEM instructions 5) Add a visible physical bubble indicated pressure test at case joint of previous leak as a verifier to OEM "leak down" tests Your investment for the above recommended parts, shop rebuilding labor, pump testing after rebuilding, and re- installation labor will be $13,870.00 Should you have any questions feel free to call me, the estimated parts delivery once approval has been given to proceed is four to six weeks. As with previous removals and installations you will be furnishing the crane and operator for the re- install of this pump. This proposal and the attached terms and conditions cannot be modified in any way except by expressed written approval of Gasvoda & Associates, Inc. TERMS: 100% 30 days NET. DURATION: This proposal is valid for 30 days after which we reserve the right to review or withdraw. GASVODA & ASSOCIATES, INC. ACCEPTED: BY: 517? O Fla07a,SV Title: Edmund H. Bukowski, Service Manager Date: AUTHORIZATION TO PROCEED: (Authorized signature) Authorization to proceed with placing the proposed equipment on order must be acknowledged by the return of this document properly executed where required. Such acknowledgment will be considered as your acceptance of this proposal understanding the terms stated. Thank you for the opportunity to provide our proposal. Please do not hesitate to call with any further questions or requirements. PURCHASE ORDER NUMBER: SPECIAL MARKINGS: TAXABLE: TAX ID#: CITY OF DES PLAINES RESOLUTION R - 108 - 11 A RESOLUTION AUTHORIZING GASVODA & ASSOCIATES, INC. TO REPAIR AND REINSTALL KSB/PNT STORM WATER PUMP #1 AT O'HARE LAKES PUMPING STATION. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the three KSB/PNT storm water pumps at O'Hare Lake Pumping Station were damaged in the flood event in September 2008 and, since that time, each of the pumps was removed, serviced in a shop, and reinstalled by Gasvoda & Associates, Inc.; and WHEREAS, during the spring, the Sewer Division of Public Works observed that pump #1 had an oil seal failure; and WHEREAS, Gasvoda & Associates, Inc. is the regional factory authorized repair facility for KSB and has provided a repair and reinstallation quote for pump #1 in the amount of $13,870.00; and WHEREAS, it is in the best interest of the City to waive the formal bid procedures in the City Code and authorize Gasvoda & Associates, Inc. to perform the repairs and reinstall KSB/PNT storm water pump #1 at O'Hare Lakes Pumping Station at a cost not to exceed $13,870.00 and authorize the Director of Finance to issue payment to Gasvoda & Associates, Inc. in an amount not to exceed $13,870.00 upon receipt of invoice and approval of work completed; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the formal bid procedures in the City Code and accepts the proposal from Gasvoda & Associates, Inc. and authorizes the Acting City Manager to execute the Proposal to perform the repairs and 1 reinstall KSB/PNT storm water pump #1 at O'Hare Lakes Pumping Station in an amount not to exceed $13,870.00, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That the Director of Finance is hereby authorized to issue payment to Gasvoda & Associates, Inc., 1530 Huntington Drive, Calumet City, Illinois 60409, in an amount not to exceed $13,870.00 upon receipt of invoice and approval of work completed. SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR AwP7v4,ete, CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011\O'Hare Lake Pumping Station Pump #1 Repair 2 TO: City of Des Plaines EMAIL: Page 1 of 3 GASVODA & ASSOCIATES, INC, "Helping people PROPOSAL DATE: July I, 201 1 PROJECT: Re: Disassembly inspection report and quotation for rebuilding and installation of pump ATTN: Tim Watkins or Tim O'Malley ENGINEER: The seller hereby offers the followin&equipment subject to all terms & conditions noted on this contract: Date: 7/1 /2011 To: City of Des Plaines Attn: Tim Watkins or Tim O'Malley E-mail: tomalley@desplaines.org From: Ed Bukowski Re: Disassembly inspection report and quotation for rebuilding and installation of pump Gasvoda & Associates is pleased to quote you for the repair / rebuilding of your KSB PNT pump along with installation after the rebuild is completed. We have disassembled the entire unit of your pump and have the following to report, as well as needed replacement parts for this units rebuilding. • The lower seal oil chamber was clear with the exception of a small amount of grease mixed into the oil, indicating that the mechanical seals did not fail. • The drive end, end bell had a mix of water and oil deep enough to get the first 2" or so of the windings wet/oil soaked. When we drained it the water had about 1/4"+/- of oil floating on it which would have come from the bearing housing when the water ran down into it. • The end belVstator joint has rusty water marks from the joint down into the bell housing indicating the source and presence of leakage. Our measurements do not indicate over compression in this instance, this is an OEM seal so we have no knowledge of its type or manufacture date. I would highly recommend that we go away from the OEM seal so we have "current" stock. a / Project: Re: Disassembly inspection report and quotation for rebuilding and installation of pump • With visual inspection, physical dimension, & dye penetrant check we found nothing that would indicate a reason for a leak in the seal area on both surfaces. • The stator checked 630 megs to ground initially. Surface rust was cleaned off the stator laminations and the windings washed and baked. Thermistors tested at 143 ohms and the windings tested at infinity. Windings were then load tested at 120 volts and 300 amps to effectively "overload" in a controlled environment for indication of failure, none was found, test was good. Our recommendations for this rebuild / repair will be: 1) We would clean all interior components before re -assembly 2) Replace all seals, static and mechanical along with all bearings 3) Assemble according to OEM instructions with new OEM moisture sensor 4) Test per OEM instructions 5) Add a visible physical bubble indicated pressure test at case joint of previous leak as a verifier to OEM "leak down" tests Your investment for the above recommended parts, shop rebuilding labor, pump testing after rebuilding, and re- installation labor will be $13,870.00 Should you have any questions feel free to call me, the estimated parts delivery once approval has been given to proceed is four to six weeks. As with previous removals and installations you will be furnishing the crane and operator for the re- install of this pump. This proposal and the attached terms and conditions cannot be modified in any way except by expressed written approval of Gasvoda & Associates, Inc. TERMS: 100% 30 days NET. DURATION: This proposal is valid for 30 days after which we reserve the right to review or withdraw. GASVODA & ASSOCIATES, INC. ACCEPTED: BY: er1/1104, W. iu07r/Sx9 Title: Edmund H. Bukowski, Service Manager Date: AUTHORIZATION TO PROCEED: (Authorized signature) Authorization to proceed with placing the proposed equipment on order must be acknowledged by the return of this document properly executed where required. Such acknowledgment will be considered as your acceptance of this proposal understanding the terms stated. Thank you for the opportunity to provide our proposal. Please do not hesitate to call with any further questions or requirements PURCHASE ORDER NUMBER: SPECIAL MARKINGS: TAXABLE: TAX ID#: Project: Re: Disassembly inspection report and quotation for rebuilding and installation of pump GA5yODA & ASSOCIATES INC. TERMS AND 4OND.U0It$ f SALE TERMS 1 Terms of payment are 10000 net 30 days from "date of invoice", unless otherwise stated for all orders less than $100.000 2 Orders greater than or equal to $100,000 are subject to progress payments noted below Terms remain net 30 dads from ' date of invoice a 25% due upon release to construction or approved shop drawings b 75% due upon shipment or notice of readiness to ship CONDITIONS General. Subject only to any credit terms which Seller may extend, the total purchase price hereunder is due at such time. w !thin or after the estimated shipment period specified on the face hereof as said equipment is ready to be shipped Buyer shall pay in full all invoices within the time for payment specified therein and BUYER'S PAYMENT OBLIGATION IS NO WAY DEPENDENT OR CONTINGENT [PON BUYER'S RECEIPT OF PAYMENT FROM ANY OTHER PARTY. An balance owed by Buyer for 45 days or more after the same becomes due is subject to a I -1/2°o per month delinquency charge until paid 2 Warranty Seller warrants only that said equipment is free from defects in matenals and workmanship as set forth in Seller's standard Certificate of Warranty furnished to Buyer at the time of final shipment Seller makes no other warranty concerning said equipment beyond that set forth in said Certificate and expressly disclaims any warrant of merchantability or fitness for any particular process not described in the applicable drawings and specifications. Seller's sole responsibility with respect to any equipment which proves to be defective as to materials or workmanship is either to replace or to repair the same as is set forth in said Certificate of Warranty Unless authorized in wnting by Seller, Seller is not responsible for any charge or expense incurred for the modification, servicing or adjusting of said equipment after the same has been delivered to Buyer 3 Liability of Seller Seller is not liable in an‘ event hereunder for any consequential incidental, or liquidated damages or penalties 4 Claim Period Buyer shall immediately inspect said equipment upon receipt thereof Seller is not obligated to consider any claim for shortages or non-conformance unless notified thereof by Buyer within 10 days after Buyer's receipt of said equipment 5 Cancellation Should Buyer cancel this agreement without Seller's prior written consent, Seller may at its option, recover from Butler a cancellation charge of not less than 20% of the purchase price hereunder 6 Taxes Sale may be subject to state sales tax depending on the state Gasvoda & Associates requires proof of exemption for all nontaxable sales Regardless of exemption status, Gasvoda & Associates proposal does not include any sales tax Payment of any sales tax remains the responsibility of the purchaser 7 Storaae If at such time, within or after the estimated shipment period specified on the face hereof, as Seller notifies Buyer that said equipment is ready to be shipped Buyer requests a delay in shipment, Seller may, at its option, agree to store said equipment for a period of time determined by Seller, pros ided that such agreement will not affect Buyer's obligation to pay in full all invoices as they become due, and provided further that for each month, or portion thereof, said equipment is stored by Seller. Buyer shall pay to Seller as a storage fee an amount equal to 1% of the balance due hereunder 8 Drawings. Illustrations and Manuals Catalog and proposal drawings, bulletins, and other accompanying literature are solely for the purpose of general style, arrangement and approximate dimensions Seller may make any changes Seller deems necessary or desirable 9 Insurance We have made no allowances for special insurance requirements including but not limited to Waiver of Subrogation ' Form GC20I0". liquidated damages. or anything beyond what is specifically spe;led out as being included herein We reserve the right .o amend our offering for am thing required outside of the specific items/services spelled out as being included An exception must be in writing and authorized by Gasvoda & Associates I0 Start Up NO START UP WILL BE MADE PRIOR TO 100% PAYMENT Warranty is invalid without authorized start up CITY OF x )ES p.,%INES WNOS Consent Agenda Item #8 & 8a City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 Date: To: From: Mle.MOR.*\Dl M July 28, 2011 Jason Slowinski, Acting City M Howard Moser, Superintenden eral Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering's Re: Resolution for Continued Participation in the Suburban Tree Consortium Issue: The Suburban Tree Consortium has sent Public Works a letter requesting a new resolution expressing intent to participate in the tree purchasing program in 2012. The Consortium obtains competitive pricing on tree purchasing and planting for all member communities. Analysis: The Consortium is affiliated with the West Central Municipal Conference and allows members to purchase trees through joint purchase. This results in savings for members through buying power. Des Plaines has been a member of the West Central Municipal Conference — Suburban Tree Consortium for many years. The consortium asks members to pass a new resolution each year and submit a new five-year purchase plan. Due to the emergence of the Emerald Ash Borer and the damage caused by the recent wind storms, Staff is estimating 300 trees will be planted in 2012. The purchase plan is an estimate only and changes can be made each year to account for varying quantities of each type of tree. Recommendation: Staff recommends adoption of the Suburban Tree Consortium Resolution. Attachments. Resolution CITY OF DES PLAINES RESOLUTION R - 109 - 11 A RESOLUTION AUTHORIZING THE CONTINUING PARTICIPATION IN THE WEST CENTRAL MUNICIPAL CONFERENCE - SUBURBAN TREE CONSORTIUM FOR THE PURCHASE AND PLANTING OF TREES THROUGHOUT THE CITY. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines is a member of the West Central Municipal Conference - Suburban Tree Consortium; and WHEREAS, the City of Des Plaines is allowed to purchase trees through the West Central Municipal Conference - Suburban Tree Consortium; and WHEREAS, the Suburban Tree Consortium obtains competitive pricing for all its community members for tree purchasing and planting; and WHEREAS, approximately 300 trees will be purchased and planted throughout the City; and WHEREAS, it is in the best interest of the City of Des Plaines to waive the formal bid procedures in the City Code, to authorize the continued participation in the West Central Municipal Conference - Suburban Tree Consortium to purchase approximately 300 trees to be planted throughout Des Plaines, and to authorize the Director of Finance to issue payments to the West Central Municipal Conference - Suburban Tree Consortium for the purchase and planting of trees in a total amount not to exceed $75,000.00; NOW, THEREFORE BE IT RESOLVED, that the City Clerk is hereby authorized and directed to send a copy of this Resolution to the Suburban Tree Consortium. SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the formal bid procedures in the City Code, and authorizes the Mayor to execute, and City Clerk to attest, A Resolution Expressing Intent to Continue Participation in the Suburban Tree Consortium and to 1 Authorize Certain Purchases for FY2012, a copy of which is attached hereto and made a part hereof as Exhibit "A," for the continued participation in the West Central Municipal Conference - Suburban Tree Consortium to purchase and plant approximately 300 trees throughout Des Plaines in a total amount not to exceed $75,000.00. SECTION 3: That the Director of Finance is hereby authorized to issue payments to the West Central Municipal Conference - Suburban Tree Consortium, 200 Fifth Avenue, Building J, River Grove, Illinois 60171 in a total amount not to exceed $75,000.00, upon receipt of invoice. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney LegafRes\2011\Suburban Tree Consortium - Tree Purchase 2011 2 A RESOLUTION EXPRESSING INTENT TO CONTINUE PARTICIPATION IN THE SUBURBAN TREE CONSORTIUM AND TO AUTHORIZE CERTAIN PURCHASES FOR FY c1D i a WHEREAS, the City [Village] of DSd. PLL9Prc ' _ has heretofore _joined the cooperatiN e known as the Suburban Tree Consortium; and WHEREAS, the Suburban Tree Consortium was created to jointly purchase parkway trees on behalf of a number of municipalities in an effort to realize cost savings and insure a reasonable supply and variety of suitable parkway trees; and WHEREAS. Chapter 65 of ILCS 5/11-73.1-1 entitled "Municipal and Joint Municipal 1 ree Planting Programs", authorizes municipalities to jointl} enter into long teim contracts for the purchase and deliveiy of trees: and WHEREAS, due to the nature of the nursery industry and the plant materials desired by the Suburban Tree Consortium, assuring a reasonable number and variety of parkway trees at the best price is possible only with a multi-year commitment on the part of the Consortium Membeis, so as to allow adequate planning by the Consortium and the Nurseries/Suppliers; and WHEREAS, the Suburban Tree Consortium member municipalities proxide the Nurseries 'Suppliers a projection of their parkway tree requirements for the next five years; and WHEREAS, the Suburban Tree Consortium can realize the necessary number and ariety and the best price of such parkway trees only by pro\ iding assurance to the tree Nursery/Supplier of the level of interest by the Consortium Members: and NOW THEREFORE BE IT RESOLVED by the City Council [President and Board of Trustees] of the City [Village] of _D&S "Li¢60-2-.1' , (County), Illinois. as follows: 1. The City [Village] does hereby express its intent to remain a member of the Suburban Tree Consortium and to procure park\\ ay trees through the Consortium. subject to sufficient annual budgeting therefor for the five year period. A summary of the anticipated 5 -year order is attached. 2. All ordinances and resolutions, or parts of ordinances and resolutions. in conflict with this resolution are hereby rescinded. BE IT FURTHER RESOLVED that the City [Village] Clerk is hereby authorized and directed to send a copy of this Resolution to the Suburban Tree C onsortium Secretariat at the West central Municipal Conference Office. Passed: Attest: City [Village] Clerk Mayor [President] Consent Agenda Item #9 & 9a City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 Date: July 28, 2011 Ref #: 11-222 MEMORANDUM To: Jason Slowinski, Acting City M From: Jon Duddles, P.E., Assistant Direc or of Public Works and Engineering Arb Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering ,trU Subject: Local Agency Agreement for Federal Participation — Lee -Perry Signalization (Section #10 -00213 -00 -CH) Issue: The City of Des Plaines applied for and received $665,687 in federal Surface Transportation Program (STP) funds for the signalization of the Lee Street at Perry Street intersection. The design of the project is nearly approved and is scheduled for a November 18, 2011 Illinois Department of Transportation letting. Analysis: The City must enter into an intergovernmental agreement with the Illinois Department of Transportation in order to be eligible for the federal participation for this grant. The estimated cost for the construction of the project is $950,981. The STP program provides 70 percent of the project construction funding ($665,687) with the remaining 30 percent ($285,294) being provided by the municipality as a local match, in which the City received a $250,000 grant from the Illinois Department of Commerce and Economic Opportunity. Recommendation: Staff recommends the City of Des Plaines execute the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation. This project is an approved budget item in the 2011 Capital Improvement Program. Funding sources are STP ($665,687), DCEO ($250,000) and the balance, if any, from Tax Increment Finance District #1. Attachments Local Agency Agreement Resolution ao/DAP/dp h.\englneenng\corcespondence\city council meeting\2011\&15.11Vee.perty signallzation\1 lee -perry signalization - council memo - local agency agmt. dOCX 0 Hirtas Department of Transportation Local Agency City of Des Plaines State Contract x Day Labor Local Contract RR Force Account 1 Local Agency Agreement for Federal Participation Section 10 -00213 -00 -CH Fund Type STP ITEP Number Construction Engineering Right -of -Way Job Number Project Number Job Number Project Number Job Number 1 Project Number C-91-559-11 M-9003(821) j This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA". Location Local Name Lee -Perry Signalization Project Route US 12/45 Length Termini Intersection of US Rt 12/45 (Lee St) and Perry Street N/A Current Jurisdiction US Rt 12/45 - IDOT; Perry Street - City of Des Plaines Existing Structure No N/A Project Description The project involves the signalization of the existing two-way stop controlled Lee/Perry intersection. As part of the signalization, left turn storage bays are to be introduced on the Lee Street approaches. Division of Cost Type of Work FHWA % STATE % LA % Total Participating Construction 595,000 ( 70 ) ( ) 255,000 ( 30 ) 850,000 Non -Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering 70,687 ( 70 ) ( ) 30,294 ( 30 ) 100,981 Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 665,687 $ $ 285,294 $ 950,981 NOTE: The costs shown in the Division of Cost table are approximate and subject to change The final LA share is dependent on the final Federal and State participation The actual costs will be used in the final division of cost for billing and reimbursment If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost Local Agency Appropriation By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required, to cover the LA's total cost Method of Financing (State Contract Work) METHOD A --Lump Sum (80% of LA Obligation) METHOD B— Monthly Payments of METHOD C- -LA's Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Pnnted on 8/4/2011 Page 1 of 5 BLR 05310 (12/08/10) THE LA AGREES. (1) Agreement Provisions To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map) If the improvement location is currently under road district jurisdiction, an addendum is required. To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 80% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed on 8/4/2011 Page 2 of 5 BLR 05310 (12/08/10) (14) (Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the (DOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials. (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that. (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Printed on 8/4/2011 Page 3 of 5 BLR 05310 (12/08/10) (25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that receive less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the Central Contractor Registration (CCR), which is a web -enabled government -wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at https://www.bpn.gov/ccr. If the LA, as a sub -recipient of a federal funding, receives an amount equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf and http://edocket.access.opo.00v/2010/pdf/2010-22706.pdf. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal -aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. This Agreement shall be binding upon the parties, their successors and assigns. For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT — assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT — assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). In the absence of a USDOT — approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application Printed on 8/4/2011 Page 4 of 5 BLR 05310 (12/08/10) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Man N/A (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Martin J. Moylan Name of Official (Print or Type Name) Gary Hannig, Secretary of Transportation Date Mayor By: Title (County Board Chairperson/MayorNillage President/etc.) (Delegate's Signature) (Signature) Date The above signature certifies the agency's TIN number is 36-6005849 conducting business as a Governmental Entity. DUNS Number 074399668 NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. (Delegate's Name - Printed) Christine M. Reed, Director of Highways/Chief Engineer Date Ellen J. Schanzle-Haskins. Chief Counsel Date Matthew R. Hughes. Acting Director of Finance and Administration Date Printed on 8/4/2011 Page 5 of 5 BLR 05310 (12/08/10) CITY OF DES PLAINES RESOLUTION R - 110 - 11 A RESOLUTION APPROVING THE EXECUTION OF A LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE CITY OF DES PLAINES FOR THE LEE -PERRY SIGNALIZATION PROJECT. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines has received a Local Agency Agreement from the Illinois Department of Transportation to allow the City to obtain $665,687.00 in federal Surface Transportation Program (STP) grant funds for the signalization of the Lee Street at Perry Street intersection; and WHEREAS, the City must enter into an intergovernmental agreement with IDOT in order to be eligible for the federal participation in the grant; and WHEREAS, the total cost of the project is estimated to be $950,981.00, which the STP program provides 70 percent, or $665,687.00, of the project construction funding with the remaining 30 percent, or $285,294.00, being provided by the municipality as a local match; and WHEREAS, it is the best interest of the City of Des Plaines to enter into the Local Agency Agreement for Federal Participation between the Illinois Department of Transportation and the City of Des Plaines, as part of the Surface Transportation Program, to receive $665,687.00 in federal grant funds for the signalization of the Lee Street at Perry Street intersection; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the Mayor is hereby authorized to execute the Local Agency Agreement for Federal Participation between the Illinois Department of Transportation and the City of Des Plaines, as part of the Surface Transportation Program, to receive $665,687.00 in 1 federal grant funds for the signalization of the Lee Street at Perry Street intersection, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: A9Agil R. v,it. MAYOR CITY CLERK David R. Wiltse, City Attorney LegaNtes\2011\IDOT Local Agency Agreement Lee -Perry Signalization Project 2 EnOIS Departrpent 0 of Asportation Local Agency Agreement for Federal Participation Local Agency City of Des Plaines State Contract x Day Labor Local Contract RR Force Account Section 10 -00213 -00 -CH Fund Type STP ITEP Number Construction Engineering Right -of -Way Job Number Project Number Job Number Project Number Job Number Project Number C-91-559-11 M-9003(821) This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA". Location Local Name Lee -Perry Signalization Project Termini Intersection of US Rt 12/45 (Lee St) and Perry Street Route US 12/45 Length N/A Current Jurisdiction US Rt 12/45 - IDOT; Perry Street - City of Des Plaines Existing Structure No N/A Project Description The project involves the signalization of the existing two-way stop controlled Lee/Perry intersection. As part of the signalization, left turn storage bays are to be introduced on the Lee Street approaches. Division of Cost Type of Work FHWA % STATE % LA % Total Participating Construction 595,000 ( 70 ) ( ) 255,000 ( 30 ) 850,000 Non -Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering 70,687 ( 70 ) ( ) 30,294 ( 30 ) 100,981 Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 665,687 $ $ 285,294 $ 950,981 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost Local Agency Appropriation By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required, to cover the LA's total cost. Method of Financing (State Contract Work) METHOD A—Lump Sum (80% of LA Obligation) METHOD B— Monthly Payments of METHOD C—LA's Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed on 8/1/2011 Page 1 of 5 Exh i b t "(Al BLR 05310 (12/08/10) Agreement Provisions THE LA AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of the proposed improvement. To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 80% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed on 8/1/2011 Page 2 of 5 BLR 05310 (12/08/10) r (14) (Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final Inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a govemmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, 'Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Printed on 8/1/2011 Page 3 of 5 BLR 05310 (12/08/10) (25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that receive less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the Central Contractor Registration (CCR), which is a web -enabled govemment-wide application that collects, validates, stores, and disseminates business information about the federal governments trading partners in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at https://www.bpn.gov/ccr. If the LA, as a sub -recipient of a federal funding, receives an amount equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http:/ledocket.access.gpo.gov/2010/pdf/2010-22705.pdf and hiio://edocket.access.gpo.gov/2010/pdf/2010-22706.pdf. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal -aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. This Agreement shall be binding upon the parties, their successors and assigns. For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT — assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT — assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). In the absence of a USDOT — approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application Printed on 8/1/2011 Page 4 of 5 BLR 05310 (12/08/10) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. N/A (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Martin J. Moylan Name of Official (Print or Type Name) Gary Hannig, Secretary of Transportation Date Mayor By: Title (County Board Chairperson/Mayor/Village President/etc.) (Delegate's Signature) (Signature) Date The above signature certifies the agency's TIN number is 36-6005849 conducting business as a Governmental Entity. DUNS Number 074399668 NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. (Delegate's Name - Printed) Christine M. Reed, Director of Highways/Chief Engineer Date Ellen J. Schanzle-Haskins, Chief Counsel Date Matthew R. Hughes, Acting Director of Finance and Administration Date Printed on 8/1/2011 Page 5 of 5 BLR 05310 (12/08/10) if °FN, i/ ii� 1 o `. DES PLAINES ILLINOIS Consent Agenda Item #10 & l0a City of Des Plaines City Attorney's Office 1420 Miner Street, Room 401 Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: August 3, 2011 To: Jason Slowinski, Acting Ci From: David R. Wiltse, City Attorney J, �%,tsQ, Re: Utility Service Contract Amendment — Article 3 — Contract Price/Annual Fees 11-568 Issue: To authorize amendments to the contracts with Utility Service Company for the painting and maintenance of the Howard Avenue and Miner Street water tanks respectively. Analysis: On March 16, 2009, the City Council approved Resolution R-37-09 and Resolution R- 38-09 authorizing the execution of contracts with Utility Service Company for the painting and maintenance of the Howard Avenue and Miner Street water tanks respectively. Due to unanticipated delays, the tank painting was not completed until 2010, and, pursuant to the contracts, no payments were due from the City until 2010. The City made the initial payments to Utility Service Company in 2010, and therefore, all remaining payment due dates need to be advanced one year. Utility Service Company has agreed to amend Article 3 in both contracts to reflect the adjusted payment plan. Recommendation: That the City Council approve and accept the Amendment to the Howard Avenue Water Tank Maintenance Contract dated March 16, 2009 and the Amendment to the Miner Street Water Tank Maintenance Contract dated March 16, 2009. Attachments: Resolution Amendment to Howard Avenue Contract Amendment to Miner Street Contract DRW:mu Legal\ Memos\2011\Cover Memo — Utility Service Contract Amendment - Article 3 CITY OF DES PLAINES RESOLUTION R - 106 - 11 RESOLUTION AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY AND UTILITY SERVICE COMPANY. WHEREAS, on March 16, 2009, the City Council approved Resolution R-37-09 and Resolution R-38-09 authorizing the execution of contracts with Utility Service Company for the painting and maintenance of the Howard Avenue and Miner Street water tanks respectively; and WHEREAS, Article 3 called for the City to make the initial payment of the ten year payment plan in 2009 when Utility Service Company estimated the repainting of the tanks was to be completed; and WHEREAS, due to unanticipated delays, the tank painting was not completed until 2010, and, pursuant to the contracts, no payments were due from the City until 2010; and WHEREAS, the City made the initial payments to Utility Service in 2010, and therefore, all remaining payment due dates need to be moved back one year; and WHEREAS, the Parties desire to amend Article 3 to reflect the adjusted payment plan; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That Article 3 of the Howard Avenue contract is hereby amended by deleting Article 3 in its entirety and replacing it with the following: Article 3. Contract Price/Annual Fees. The interior and exterior renovation and repairs to the tank were completed in 2010. The annual fee for years 2010 through 2014 shall be $146,594.00, invoiced quarterly. The annual fee for year 2010 is acknowledged as paid. The annual fee for years 2015 through 2017 shall be $40,594.00, invoiced quarterly. The annual fee for contract year 2018 and each third year thereafter will be adjusted to reflect the current cost of service. However, the annual fee for years 2018, 2019 and 2020 shall not exceed $45,059.00 per budget year. 1 The annual fees for contract years 2021, 2022, and 2023 shall not exceed $51,818.00 per contract year. The annual fees for each subsequent three year block shall not exceed an increase of fifteen percent (15%) over the previous three year period's fees. SECTION 3: That Article 3 of the Miner Street contract is hereby amended by deleting Article 3 in its entirety and replacing it with the following: Article 3. Contract Price/Annual Fees. The interior and exterior renovation and repairs to the tank were completed in 2010. The annual fee for years 2010 through 2014 shall be $89,825.00, invoiced quarterly. The annual fee for year 2010 is acknowledged as paid. The annual fee for years 2015 through 2017 shall be $27,545.00, invoiced quarterly. The annual fee for contract year 2018 and each third year thereafter will be adjusted to reflect the current cost of service. However, the annual fee for years 2018, 2019 and 2020 shall not exceed $30,575.00 per budget year. The annual fees for contract years 2021, 2022, and 2023 shall not exceed $35,162.00 per contract year. The annual fees for each subsequent three year block shall not exceed an increase of fifteen percent (15%) over the previous three year period's fees. SECTION 4: That the Acting City Manager is hereby authorized to execute the Amendment to the Howard Avenue Water Tank Maintenance Contract dated March 16, 2009, copy of which is attached hereto and made a part hereof as Exhibit "A" and the Amendment to the Miner Street Water Tank Maintenance Contract dated March 16, 2009, a copy of which is attached hereto and made a part hereof as Exhibit "B." SECTION 5: That all other provisions of the above referenced contracts remain in full force and effect. SECTION 6: That this Resolution shall be in full force and effect from and after its passage and approval according to law. 2 PASSED this day of , 2011 APPROVED this day of , 2011 VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: 08-44 g )161A, MAYOR CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011\Utility Service Contract Amendment — Article 3 AMENDMENT TO THE HOWARD AVENUE WATER TANK MAINTENANCE CONTRACT DATED MARCH 16, 2009 The CITY OF DES PLAINES and UTILITY SERVICE COMPANY, INC. hereby amend the contract between them dated March 16, 2009 and titled the Water Tank Maintenance Contract for the Howard Avenue Water Tank as follows: Article 3. Contract Price / Annual Fees. The current Article 3 is deleted in its entirety, and the following is the new Article 3 as amended: Article 3. Contract Price/Annual Fees. The interior and exterior renovation and repairs to the tank were completed in 2010. The annual fee for years 2010 through 2014 shall be $ 146,069.00, invoiced quarterly. The annual fee for year 2010is acknowledged as paid. The annual fee for years 2015 through 2017 shall be $ 40,594.00, invoiced quarterly. The annual fee for contract year 2018 and each third year thereafter will be adjusted to reflect the current cost of service. However, the annual fee for years 2018. 2019 and 2020 shall not exceed $ 45,059.00 per budget year. The annual fees for contract years 2021, 2022, and 2023 shall not exceed $ 51,818.00 per contract year. The annual fees for each subsequent three year block shall not exceed an increase of fifteen percent (15%) over the previous three year period's fees. All other provisions of the above referenced contract remain in full force and effect. UTI Y SE IC MP i;r INC. THE CITY OF DES PLAINES e -r-..,-;-9-7 . - 7 / P . Title Title Date: (Q' / bo /, Date: Exhibit "A" AMENDMENT TO THE MINER STREET WATER TANK MAINTENANCE CONTRACT DATED MARCH 16, 2009 The CITY OF DES PLAINES and UTILITY SERVICE COMPANY, INC. hereby amend the contract between them dated March 16, 2009 and titled the Water Tank Maintenance Contract for the Miner Street Water Tank as follows: Article 3. Contract Price/Annual Fees. The current Article 3 is deleted in its entirety, and the following is the new Article 3 as amended: Article 3. Contract Price/Annual Fees. The interior and exterior renovation and repairs to the tank were completed in 2010. The annual fee for years 2010 through 2014 shall be $89,825.00, invoiced quarterly. The annual fee for year 2010 is acknowledged as paid. The annual fee for years 2015 through 2017 shall be $27,545.00, invoiced quarterly. The annual fee for contract year 2018 and each third year thereafter will be adjusted to reflect the current cost of service. However, the annual fee for years 2018, 2019 and 2020 shall not exceed $30,575.00 per budget year. The annual fees for contract years 2021, 2022, and 2023 shall not exceed $35,162.00 per contract year. The annual fees for each subsequent three year block shall not exceed an increase of fifteen percent (15%) over the previous three year period's fees _ All other provisions of the above referenced contract remain in full force and effect. COMP , IN THE CITY OF DES PLAINES Title Date: 14/ 4)// Title Date: Consent Agenda Item #11 & 11a., City of Des Plaines City Attorney's Office 1420 Miner Street, Room 401 Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: August 3, 2011 To: Jason Slowinski, Acting Ci From: David R. Wiltse, City A Re: New Cingular Wireless PCS, LLC. — First Amendment to Lease Agreement 1850 Miner Street 11-371 Issue: New Cingular Wireless PCS, LLC formerly AT&T Wireless PC, Inc. has requested an amendment to the original New Cingular Wireless PCS, LLC formerly AT&T Wireless PC, Inc. Lease Agreement for the installation of three additional antennas, associated cables, and related communication equipment on the water tower at 1850 Miner Street. Analysis: The original lease agreement was executed August 16, 2010. Cingular is seeking to add antennas, associated cables, and related communication equipment on the water tower located at 1850 Miner Street. They will pay an additional $750 per month to install the three additional antennas, associated cables, and related communication equipment on the water tower at 1850 Miner Street. Recommendation: City Staff recommends that the City Council authorize the execution of the First Amendment to Lease Agreement between New Cingular Wireless PCS, LLC formerly AT&T Wireless PC, Inc. and the City of Des Plaines in order that Cingular may install three additional antennas, associated cables, and related communication equipment on the water tower at 1850 Miner Street and to increase the rent paid therefore. Attachments: Resolution R-84-11 First Amendment to Lease Agreement DRW:mu LegaNdemos \2011 \Cover Memo Lease Amendment - Cingular - 1850 Miner CITY OF DES PLAINES RESOLUTION R - 84 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO LEASE AGREEMENT WITH NEW CINGULAR WIRELESS SERVICES PCS, LLC FOR THE INSTALLATION OF THREE ADDITIONAL ANTENNAS LOCATED ON THE WATER TOWER AT 1850 MINER STREET IN DES PLAINES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines to contract with individuals, associations and corporations, in any manner not prohibited by law or by ordinance; and WHEREAS, on March 1, 2010, by Resolution R-28-10, the City Council authorized the execution of a New Cingular Wireless PCS, LLC formerly AT&T Wireless PC, Inc. Lease Agreement, between the City of Des Plaines and New Cingular Wireless PCS, LLC formerly AT&T Wireless PC, Inc., a wireless communications provider, for the continued location of its wireless antenna and related equipment on the City owned water tank at 1850 Miner Street; and WHEREAS, New Cingular Wireless PCS, LLC has requested an amendment to the original Wireless Site Lease Agreement for the installation of three additional antennas at $250.00 additional rent for each additional antenna per month, associated cables, and related communication equipment on the water tower at 1850 Miner Street; and WHEREAS, it is in the best interest of the City to authorize the execution of the First Amendment to Lease Agreement between New Cingular Wireless PCS, LLC formerly AT&T Wireless PC, Inc. and the City of Des Plaines for the installation of three additional antennas, associated cables, and related communication equipment on the water tower located at 1850 Miner Street, subject to approval of a permit by the Department of Public Works and Engineering; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City Council hereby authorizes the Acting City Manager to execute the First Amendment to Lease Agreement between New Cingular Wireless PCS, LLC formerly AT&T Wireless PC, Inc. and the City of Des Plaines, a copy of which is attached I hereto and made a part hereof as Exhibit "A," for the installation of three additional antennas, associated cables, and related communication equipment on the water tower located at 1850 Miner Street, subject to approval of a permit by the Department of Public Works and Engineering. SECTION 3: In the event of any inconsistencies between the original Wireless Site Lease Agreement and the First Amendment to Lease Agreement, the terms of the First Amendment shall control. Except as expressly set forth in First Amendment to Lease Agreement, the original Wireless Site Lease Agreement is unmodified and remains in full force and effect. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: MAYOR Approved as to form: 21,4&, CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011\Cell Tower Lease Amendment Resolution 1850 Miner - Cingular 2 Exhibit c An Market: CENTRAL- RJWI Cell Site Number: 1L1331 Cell Site Name: DES PLAINES WATER TOWER Fixed Asset Number: 10094780 FIRST AMENDMENT TO LEASE AGREEMENT THIS FIRST AMENDMENT TO LEASE AGREEMENT ("Amendment"), dated as of the latter of the signature dates below, is by and between The City of Des Plaines, an Illinois municipal corporation ("Landlord"), and New Cingular Wireless PCS, LLC, a Delaware limited liability company, formerly known as AT&T Wireless Services, Inc., a Delaware limited liability company, having a mailing address of 12555 Cingular Way, Suite 1300, Alpharetta, GA 30004 ("Tenant"). WHEREAS, Landlord and Tenant entered into a Lease Agreement dated August 16, 2010, whereby Landlord leased to Tenant certain Premises, therein described, that are a portion of the Property located at 1850 Miner Street, Des Plaines, IL ("Agreement"); and WHEREAS, Landlord and Tenant desire to amend the Agreement to allow for the installation of additional antennas, associated cables, and other communications instruments; and WHEREAS, Landlord and Tenant desire to amend the Agreement to modify the notice section thereof; and WHEREAS, Landlord and Tenant desire to amend the Agreement to permit Tenant to add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services; and WHEREAS, Landlord and Tenant, in their mutual interest, wish to amend the Agreement as set forth below accordingly. NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and Tenant agree as follows: 1. Additional Antennas. In addition to the other antennas permitted in the Agreement, Landlord consents to the installation and operation of additional antennas, associated cables and equipment as more completely described on attached Exhibit B-1. Landlord's execution of this Amendment will signify Landlord's approval of Exhibit B-1. Exhibit B-1 hereby replaces Exhibit B to the Agreement. 2. Rent. Commencing on the first day of the month following the date that Licensee commences construction on the modifications set forth in this First Amendment, Rent shall increase by seven hundred and fifty and No/100 dollars ($750.00) per month, subject to further adjustments as provided in the Agreement. Upon Licensee's removal 12-2010 2010 Form Amendment N ( of Additional Antennas, rent will revert to the original rate, subject to the adjustments provided in the Agreement, upon thirty (30) days' prior written notice to Licensor. 3. Emergency 911 Service. With respect to 911 service or equipment only, in the future, without the payment of additional rent and at a location mutually acceptable to Landlord and Tenant, Landlord agrees that Tenant may add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services. 4. Memorandum of Lease. Either party will, at any time upon fifteen (15) days prior written notice from the other, execute, acknowledge and deliver to the other a recordable Memorandum of Lease substantially in the form of the Attachment 1. Either party may record this memorandum at any time, in its absolute discretion. 5. Other Terms and Conditions Remain. In the event of any inconsistencies between the Agreement and this First Amendment, the terms of this First Amendment shall control. Except as expressly set forth in this First Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this First Amendment. 6. Capitalized Terms. All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement. [SIGNATURES APPEAR ON THE NEXT PAGE] 12-2010 2010 Form Amendment IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to execute and seal this First Amendment on the dates set forth below. "LANDLORD" The City of Des Plaines By: Name: Title: Date: "TENANT" New Cingular Wireless PCS, LLC, a Delaware limited liability company By: AT&T Mobility Corporation Its: Manager By: Name: Scott A. Root Title: Manager of Network Implementations. IL/WI Date: 12-2010 2010 Form Amendment TENANT ACKNOWLEDGEMENT STATE OF ) ) ss: COUNTY OF ) On the day of in the year before me, the undersigned, a notary public in and for said state, personally appeared Scott A. Root, personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s) or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public: My Commission Expires: LANDLORD ACKNOWLEDGEMENT INDIVIDUAL ACKNOWLEDGEMENT STATE OF ) COUNTY OF ) ) ss: BE IT REMEMBERED, that on this day of, 200_ before me, the subscriber, a person authorized to take oaths in the State of , personally appeared who, being duly sworn on his/her/their oath, deposed and made proof to my satisfaction that he/she/they is/are the person(s) named in the within instrument; and I, having first made known to him/her/them the contents thereof, he/she/they did acknowledge that he/she/they signed, sealed and delivered the same as his/her/their voluntary act and deed for the purposes therein contained. STATE OF Notary Public: My Commission Expires: PARTNERSHIP (consisting of corporate partners) ACKNOWLEDGEMENT ) COUNTY OF ) ss: I CERTIFY that on , 200_, personally came before me and this/these person(s) acknowledged under oath to my satisfaction, that: (a) this/these person(s) signed, sealed and delivered the attached document as [title] of [name of corporation] a corporation of the State of , which is a general partner of the partnership named in this document; (b) the proper corporate seal of said corporate general partner was affixed; and 12-2010 2010 Form Amendment (c) this document was signed and delivered by the corporation as its voluntary act and deed as [a] general partner(s) on behalf of said partnership [by virtue of authority from its Board of Directors]. Notary Public: My Commission Expires CORPORATE ACKNOWLEDGEMENT STATE OF ) COUNTY OF ) I CERTIFY that on , 200_, [name of representative] personally came before me and acknowledged under oath that he or she: (a) is the [title] of [name of corporation], the corporation named in the attached instrument, (b) was authorized to execute this instrument on behalf of the corporation and (c) executed the instrument as the act of the corporation. Notary Public My Commission Expires: 12-2010 2010 Form Amendment __(8)_ _VEDDEXISITNG XDU04-80-R ANTENNAS (2 PER SECTOR) TO BE tua7Ii AND REPLACED WITH NEW ANDREW DBSNH-8888A—R2M ANTENNAS. PIPES MOUNTING AS RLTE EED FS OR TOTAL OF (9) AT1 PER SECTOR) & &T ANTENNAS. MIL REFER TO RF DESIGN SHEET / ANTENNA CONROURATICN DRAWING_RET CONTROL DIAGRAM & INSTALL AS EQUIRED UPPER TMA'S, LOWER OIPLEXER BIAS—T, PDLle, RETCONTRO UMPERS,,GGSM 880 RADIO.,LT U CABLES, 500HM LOAD. OR TERMINATION CAPS 1, OF form AT&T FNTEHNAS ELEV.: 148'--O" COSTING WATER TANK REMAIN.(12) DUSTING COAX CABLES DYP. 4 PER TO ADD 8) NEW COAX CABL S (T P PER SECTOR) TO MATCH EXISTING. TOTAL CONFIGURATION — 18 CON( CABLES. APPROXIMATE COAX LENGTH: k170'. OUSTING ICE BRIDGE EXISTING AT&T EQUIPMENT SHELTER menNetwedes 600 Natrona! Parkway. Mc 320 Schaumburg, Mhos 80173 6 NOTE TO TOHARDWARE MATCH COST WTRKCOL PAINTED AND MEET CITY OF DES PONES REQUIREMENTS 1/—* 4) TCP OF149TiST'-p0`iHG STEALTH RE ENci.DSU 1].EVs E705ITNG STEALTH ENCLOSURE ALL AROUND THE AMEMHAS < r - TOP OF WATER TANK SEI/.: 141'-8' 4 BOTTOM OF WATER TANK ELEV. 95'-6` 0 ELEVATI SCALE 3/64"0.O1'-0 " Apex Engineers, Inc. Structural & CMI En Ineere 500 East 22nd Streets Sults B Lombard. lIinoh 801 Ph. (630) 527-1600 Fax. (630) 627-1155 NO PROPOSED COAX CABLES TO FOLLOW EXISTING COAX RUN & MOUNT TO WATER TANK AS REQUIRED TO MATCH DOTING CONDITION. CONTRACTOR TO VERIFY IN FIELD PRIOR WORK FOR SPACE, DESIGN & PROVIDE ADDITIONAL PENETRATION AS REQUIRED. QoU43 'Exhibit „$ faQQ "41 FINISH GRADE ELEV.: O'—O" APDL JOB No. 0105-171 AWE - DES PLAINES WATER TOWER SITE NO. 1L1331 SITERRA NO. 2184 1850 MINER STREET DES PONES, IL 80016 5 4 NOTES: REPLACE (6) COSTING ANTENNAS. I WINTED OR AND IENTS 1RE 'ATANK DNOMON. IOR WICK moNAL 4 GRADE 0'-0' atsit 3 iP E)SISTING ANTENNA LAYOUT SCM? N.T.A. • tt qy,, (4. voof a (6) EXISTING XDU04-60-R ANmCHNAS (2 PER 1 -� TO SECR TO SE REMOVED AND REPLACED WTTH ADD (3) LTE DOBXNN-6565A-R2M ANTI Ns. NEN -65015A-R2M ANTENNAS. (1 4-- PER SECTOR) & (3) MOUNTING PIPES AS ` EAURED FOR TOTAL OF (9) AT&T ANTENNAS. DATE EXISTING ANIMAS LOCATION TO MODATE NEW LTE ANTENNAS AS REQUIRREEOOJJ TIIS11NQ 1GTFF W • • t• o I G c1) u Exhibit B" cfA . Cu 150' PROPOSf D ANTENNA LAYOUT SCALE; N.T.S. 2 AT&T MOBILITY ELEVATION & ANTENNAS LAYOUT I MiMMO NAM (LI331-03 Irk T 11 B 1110/14/101 MUD PER COY OWNS 11 IP 000/21/10 Inn FOR COP50100000 IRM IP s Rn, OM 0510014 A an VYC KCab M CODSII 15,1510100 Dn Ia lOwni Rpt RN 2 AT&T MOBILITY ELEVATION & ANTENNAS LAYOUT I MiMMO NAM (LI331-03 Irk T 11 B art OF DES PLAINEST) Consent Agenda Item #12 & 12a_ City of Des Plaines City Manager's Office Division of Information Technology 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5623 MEMORANDUM Date: August 5, 2011 To: Jason Slowinski, Acting C' ger From: Michael Duebner, Direc rmation Technology 21,0710.4_ Subject: Monthly Software Maintenance Fees for SunGard Public Sector Issue: The City's Finance Department, Community & Economic Development Department and Public Works & Engineering Department use a suite of software provided by SunGard Public Sector (formerly Pentamation) for its core business functions. This software is being phased out in late 2011 and early 2012 and maintenance and helpdesk support fees have been changed to monthly billing. Analysis: Use of SunGard Public Sector software is tied to a software maintenance and support agreement that was billed annually. Finance Plus (FPLUS) hosts the City's financial transactions, accounts payable, general ledger, human resources and payroll. Community Plus (CPLUS) is used for utility billing, code enforcement and work orders. As the City transitions to New World Systems support on some modules will no longer be needed and can be discontinued. Support fees are budgeted for and paid through two different City funds: Fund 2011 Budget Monthly Fee 0632 Information Technology $60,325.00 $4,304.49 0655 Water/Sewer Fund l $12,900.00 $ 785.35 Total 1 $73,225.00 $5,089.84 Recommendation: Staff is recommending the approval of SunGard Public Sector software maintenance and helpdesk support on a month-to-month basis in the amount of $5,089.94 per month. Attachments Purchase Order Resolution SunGard Invoices CITY OF DES PLAINES RESOLUTION R - 114 - 11 A RESOLUTION AUTHORIZING A CHANGE IN THE PAYMENT SCHEDULE WITH SUNGARD PUBLIC SECTOR, INC. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, on September 7, 2010, by Resolution R-121-10, City Council approved the continuation of, and further payment on, a Software Maintenance Agreement between SunGard Public Sector, Inc. and the City of Des Plaines for software maintenance and helpdesk support fees for Finance Plus and Community Plus, which have been used for its core business functions; and WHEREAS, Finance Plus and Community Plus is being phased out and replaced with New World Systems in late 2011 and early 2012 and software maintenance and helpdesk support fees have been changed to a monthly billing cycle; and WHEREAS, it is in the best interest of the City to authorize a change from an annual payment schedule for services with SunGard Public Sector, Inc. to a monthly billing cycle for software maintenance and helpdesk support fees for Finance Plus and Community Plus and authorize the Director of Finance to make payments to SunGard Public Sector, Inc. in an amount not to exceed $5,089.84 per month; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby authorizes a change in the agreement from an annual payment schedule for services with SunGard Public Sector, Inc. to a month to month billing cycle for software maintenance and helpdesk support fees for Finance Plus and Community Plus in an amount not to exceed $5,089.84 per month. I SECTION 3: That the City Council hereby authorizes the Director of Finance to make payments to SunGard Public Sector, Inc., 1000 Business Center Drive, Lake Mary, Florida 32746, in an amount not to exceed $5,089.84 per month. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 20110. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR 0.8gw,d vtaz CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011\SunGard Software Maintenance Switch to Monthly Payments 2 CIIYoF DES PLAINES ILLINOIS Consent Agenda Item #13 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: July 28, 2011 To: Jason Slowinski, Acting From: Jon Duddles, P.E., Assist Cc: ager Ref. #11-198 erector of Public Works and Engineering /TJI9 Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering. Subject: 2011 C.I.P. Street Improvements, MFT 11 -00216 -00 -RS Bid Notice Issue: Plans and specifications for the 2011 CEP Street Improvements, MFT 11 -00216 -00 -RS, are completed and the project is ready for bidding. The work consists of resurfacing various streets. The additional funding for this project just became available to the City from the Illinois Jobs Now Program. STREET LIMITS SCOPE OF WORK Ellinwood Street Graceland Ave to Lee Street Resurface Ashland Avenue Westmere Rd to Warrington Rd Resurface Graceland Avenue Willow Ave to Jefferson St Resurface Maple Street Howard Ave to Sherwin Ave Resurface Wisconsin Avenue Mt. Prospect Rd to Pinehurst Rd Resurface White Street Ashland Ave to Algonquin Rd Resurface Pleasant Lane Marshall Dr to Dead End Resurface Anita Street Mt Prospect Rd to Harvey Ave Resurface Dennis Place Forest Ave to Heather Ln Resurface Analysis: A street resurface project includes replacement of the asphalt surface and pavement markings. The Engineer's Estimate of Cost (attached) is in the amount of $532,057. Recommendation: We recommend the 2011 Capital Improvement Program, Street Improvements — MFT 11 -00216 -00 -RS project be advertised for bid with a return date of September 1, 2011 at 9:00 A.M. Source of finding would be the Motor Fuel Tax Fund and TIF #1 Fund. Attachment Engineer's Cost Estimate h lengineedng correspondencek ity council meetIng1201118-15-111mf 11-00216.00-rs bid noticelmft 11-00216-00 ready to bid.doc 2011 CIP - STREET IMPROVEMENTS - MFT 11 -00216 -00 -RS ESTIMATE OF COST ITEM # PAY ITEM 1 INLET FILTERS 2 M H ,C B ,V V. TO BE ADJUSTED, NEW FRAME & LID 3 SAN. M.H. TO BE ADJUSTED, NEW FRAME & LID 4 CLASS D PATCHES, TYPE 111, 8 INCH, IL -19 5 PAVEMENT REMOVAL MILLING,VARIABLE DEPTH 1-3 INCH 6 TEMPORARY PAVEMENT PATCH 7 HOT -MIX ASPHALT SURFACE REMOVAL- BUTT JOINT 8 LEVELING BINDER (MACHINE METHOD), N50 9 LEVELING BINDER (HAND METHOD), N50 10 BITUMINOUS MATERIALS (PRIME COAT) 11 AGGREGATE (PRIME COAT) 12 HOT MIX ASPHALT SURFACE COURSE, MIX C. N50, 2 INCH 13 DETECTOR LOOP 14 AGGREGATE WEDGE SHOULDERS, TYPE B 15 TEMPORARY PAVEMENT MARKING 16 THERMOPLASTIC PVMT MARKING LINE, 4 INCH 17 THERMOPLASTIC PVMT MARKING LINE, 6 INCH 18 THERMOPLASTIC PVMT. MARKING LINE. 24 INCH 19 THERMOPLASTIC PVMT MARKING LINE, SYMBOL S AND LETTERS 20 PORTABLE TOILETS TOTAL UNIT TOTAL UNIT QUANTITY COST COST EACH 30 $100.00 $3,000 00 EACH 28 $400.00 $11,200.00 EACH 20 $550.00 $11,000 00 SQ. YD. 200 $60.00 $12,000.00 SQ. YD. 29927 $3.25 $97,261 67 TON 40 $100.00 $4,000.00 SQ. YD. 331 $20.00 $6,613 33 TON 1291 $70.00 $90,341.13 TON 20 $125 00 $2,500.00 GAL 8978 $2.50 $22,445.00 TON 45 $1.00 $45.00 TON 3430 $72.00 $246,953.40 FOOT 100 $50.00 $5,000 00 SQ YD 544 $11.00 $5,988.89 FOOT 500 $1.00 $500.00 FOOT 4366 $0.60 $2,619.60 FOOT 2505 $0.80 $2,004.00 FOOT 295 $3.00 $885.00 SQ FT 750 $10.00 $7,500,00 FA CAL. MO 2 $100.00 $200.00 TOTAL BID $532,057 Consent Agenda Item #14 aF '��m "yt OFFICE OFTFi �� City of Des PE Plaines DES PLAINES ILLINOIS Martin J. Moylan DATE: Ju�y 26, 2011 TO: Honorable Aldermen FROM: Martin J. Moylan Mayor RE: Housekeeping Ordinance Liq.aor License Re -numbering 1420 Miner Street Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 ***********************************************************,t******** Attached please find an ordinance amending the Liquor License ordinance to reflect changes due to the yearly renewal period. This will come before you on the Consent. Agenda at the August 1, 2011 City Council meeting. Lower Class A (Tavern Liquors Dealers License) from 34 to 31 (Remove 1) Cheeseburger of Des Plaines, LLC d/b/a Cheeseburger In Paradise, 1472 Market St., out of business; (Remove 1) ARA II, Inc., d/b/a MGM Billiards 647 N. Wolf Rd., out of business; (Remove 1) Romano's Original Pasta & Pizza, Inc., d/b/a Romano's, 1396 Oakton, out of business Lower Class E (Restaurant and Dining Room License) from 14 to 13 (Remove 1) Azteca's Mexican Restaurant, Inc., d/b/a Azteca's Mexican Restaurant, 1916 Mannheim Rd., will no monger serve alcohol Lower Class B (Bulk Sales Liquor Dealers License))from 20 to 17 (Remove 1) Rand River Liquors, LIC d/b//a Salute Wine, Spirts and Specialties, 1572 Rand Rd., never opened, (remove I) Superior Wine Irc., d/b/a Superior Wine, 2121 Oxford Dr., out of business, (remove I) In Agave We Trust, LC d/b/a Tequila Specialist, 272 ?-oward Ave., out of business. :4‘ Martin J. Moy:an Mayor Local Liquor License Control Commissioner cc: Jason Slowinskl, City Manager (acting) CITY OF DES PLAINES ORDINANCE M - 33 - 11 AN ORDINANCE AMENDING TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "INTOXICATING LIQUORS," SECTION 5, "LICENSE FEES AND NUMBER," OF THE DES PLAINES CITY CODE. BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That Title 4, "Business Regulations," Chapter 4, "Intoxicating Liquors," Section 5, "License Fees and Number," of the City Code of Des Plaines, be amended and read as follows: 4-4-5: LICENSE FEES AND NUMBER: A. Schedule Of Fees, Number Of Licenses Authorized To Be Issued: Class Number Issued Initial Fee Annual Fee Class A 34 31 $3,850.00 $1,925.00 Class A-1 4,840.00 2,420.00 Class A-2 2 6,050.00 3,025.00 Class AB 7,480.00 3,740.00 Class AB -1 8,470.00 4,235.00 Class AB -2 9,680.00 4,840.00 Class B Class B-1 2017 11 3,630.00 1,815.00 Class C 2 1,210.00 605.00 Class D per day 28.00 Class E 4413 3,630.00 1,815.00 Class F 2,860.00 1,430.00 Class G 3 3,630.00 1,815.00 Class H 3,630.00 1,815.00 1 1 Class H-1 Class H-2 6 7 Class I 1 600.00 300.00 Class J 4 3,630.00 1,815.00 Class K 1 550.00 Class K - subsidiary Annual Per event 440.00 55.00 Class L $2,860.00 $1,430.00 Class M 7 $3,630.00 $1,815.00 Class N 6 9,680.00 4,840.00 Class O per day 968.00 484.00 B. No change C. No change SECTION 2: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT 2 MAYOR ATTEST: CITY CLERK Published in pamphlet fonn this day of , 2011. CITY CLERK Approved as to form: 0,64,0 R. 2t,i6c David R. Wiltse, City Attorney NOTE: New language is underlined. Legal\Ond\Special\Liq Lic\Annual Housekeeping License Number Update 2011 3 DES PLAINES �;�uoas Consent Agenda Item #15 City of Des Plaines Media Services Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5327 Fax 847-391-5451 MEMORANDUM Date: July 20, 2011 To: Jason Slowinski, Acting From: William Soderberg, CC: David Wiltse, City Attorney Karen Kozenczak, Media Services Director Subject: Cable/Video Service Provider Fee Ordinance Issue: The State of Illinois has adopted a statewide Cable Franchising Act. In order for the City to collect franchise fees from cable providers who have received franchises under the statewide act, the passage of an enabling ordinance is required. Analysis: The attached "Ordinance Adopting A Cable/Video Service Provider Fee In The City Of Des Plaines" was adapted from the model ordinance created by the Illinois Municipal League and recommended by Illinois NATOA (National Association of Telecommunications Officers and Advisors). The ordinance has also been reviewed by City Attorney David Wiltse. The ordinance calls for a franchise fee of 5% of gross revenues, which is the same percentage as the fee specified in the current municipal cable franchises. This can be no greater than the fee paid to the City by an incumbent cable operator providing cable service. AT&T U -Verse has recently begun to offer cable services within the City, and it is likely that at least one of the other cable providers will be applying for the statewide cable franchise when the current franchises expire during 2012. Recommendation: Due to the franchise fee being 5% of gross revenues, which is the same percentage as the fee specified in the current municipal cable franchises, Staff recommends that the attached "Ordinance Adopting A Cable/Video Service Provider Fee In The City Of Des Plaines" be placed on the Consent Agenda. Attached: Ordinance M-34-11 CITY OF DES PLAINES ORDINANCE M - 34 - 11 AN ORDINANCE ADOPTING A CABLE/VIDEO SERVICE PROVIDER FEE IN THE CITY OF DES PLAINES. WHEREAS, the City of Des Plaines has the authority to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs and that protect the public health, safety, and welfare of its citizens; and WHEREAS, this Ordinance is adopted pursuant to the provisions of the Illinois Cable and Video Competition Law of 2007, Public Act 95-0009 (the "Act"); and WHEREAS, this Ordinance is intended to establish the service provider fee the Act authorizes municipalities to impose on a holder under 220 ILCS 5/21-801. NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: Recitals. The facts and statements contained in the preamble to this Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance. SECTION 2: Adoption of Fee. Title 4 of the Municipal Code of the City of Des Plaines shall be amended by adding a new Chapter 18 and will read as follows: CHAPTER 18 CABLE/VIDEO SERVICE PROVIDER FEE 1. Definitions. As used in this Chapter, the following terms shall have the following meanings: A. "Cable service" means that term as defined in 47 U.S.C. § 522(6). B. "Commission" means the Illinois Commerce Commission. C. "Gross revenues" means all consideration of any kind or nature, including, without limitation, cash, credits, property, and in-kind contributions received by the holder for the operation of a cable or video system to provide cable service or video service 1 within the holder's cable service or video service area within the City. 1. Gross revenues shall include the following: a. Recurring charges for cable or video service. b. Event -based charges for cable service or video service, including, but not limited to, pay-per-view and video -on -demand charges. c. Rental of set top boxes and other cable service or video service equipment. d. Service charges related to the provision of cable service or video service, including but not limited to activation, installation, and repair charges. e. Administrative charges related to the provision of cable service or video service, including but not limited to service order and service termination charges. f. Late payment fees or charges, insufficient funds check charges, and other charges assessed to recover the costs of collecting delinquent payments. g. A pro rata portion of all revenue derived by the holder or its affiliates pursuant to compensation arrangements for advertising or for promotion or exhibition of any products or services derived from the operation of the holder's network to provide cable service or video service within the City. The allocation shall be based on the number of subscribers in the City divided by the total number of subscribers in relation to the relevant regional or national compensation arrangement. h. Compensation received by the holder that is derived from the operation of the holder's network to provide cable service or video service with respect to commissions that are received by the holder as compensation for promotion or exhibition of any products or services on the holder's network, such as a "home shopping" or similar channel, subject to subsection 801(c)(1)(ix). i. In the case of a cable service or video service that is bundled or integrated functionally with other services, capabilities, or applications, the portion of the holder's revenue attributable to the other services, capabilities, or applications shall be included in the gross revenue unless the holder can reasonably identify the division or exclusion of the revenue from its books and records that are kept in the regular course of business. j. The service provider fee permitted by 220 ILCS 5/21-801(b). 2. Gross revenues do not include any of the following: Revenues not actually received, even if billed, such as bad debt, subject to 220 ILCS 5/21-801(c)(1)(vi). Refunds, discounts, or other price adjustments that reduce the amount of gross revenues received by the holder of the State -issued authorization to the extent the refund, rebate, credit, or discount is attributable to cable service or video service. 2 Regardless of whether the services are bundled, packaged, or functionally integrated with cable service or video service, any revenues received from services not classified as cable service or video service, including, without limitation, revenue received from telecommunication services, information services, or the provision of directory or Internet advertising, including yellow pages, white pages, banner advertisement, and electronic publishing or any other revenues attributed by the holder to noncable service or nonvideo service in accordance with the holder's books and records and records kept in the regular course of business and any applicable laws, rules, regulations, standards, or orders. The sale of cable services or video services for resale in which the purchaser is required to collect the service provider fee from the purchaser's subscribers to the extent the purchaser certifies in writing that it will resell the service within the City and pay the fee permitted by 220 ILCS 5/21-801(b) with respect to the service. Any tax or fee of general applicability imposed upon the subscribers or the transaction by a city. State. federal, or any other governmental entity and collected by the holder of the State -issued authorization and required to be remitted to the taxing entity, including sales and use taxes. Security deposits collected from subscribers. Amounts paid by subscribers to "home shopping" or similar vendors for merchandise sold through any home shopping channel offered as part of the cable service or video service. 3. Revenue of an affiliate of a holder shall be included in the calculation of gross revenues to the extent the treatment of the revenue as revenue of the affiliate rather than the holder has the effect of evading the payment of the fee permitted by 220 ILCS 5/21-801(b) which would otherwise be paid by the cable service or video service. D. "Holder" means a person or entity that has received authorization to offer or provide cable or video service from the Commission pursuant to 220 ILCS 5/21-401. E. "Service" means the provision of "cable service" or "video service" to subscribers and the interaction of subscribers with the person or entity that has received authorization to offer or provide cable or video service from the Commission pursuant to 220 ILCS 5/21-401. F. "Service provider fee" means the amount paid under this Chapter and 220 ILCS 5/21- 801 by the holder to a City for the service areas within its territorial jurisdiction. G. "Video service" means video programming and subscriber interaction, if any, that is required for the selection or use of such video programming services, and which is provided through wireline facilities located at least in part in the public right-of-way 3 without regard to delivery technology, including Internet protocol technology. This definition does not include any video programming provided by a commercial mobile service provider defined in 47 U.S.C. § 332(d) or any videoprogramming provided solely as part of, and via, service that enables users to access content, information, electronic mail, or other services offered over the public Internet. 2. Cable/Video Service Provider Fee Imposed. A. Fee Imposed. A fee is hereby imposed on any holder providing cable service or video service in the City. B. Amount of Fee. The amount of the fee imposed hereby shall be five percent (5%) of the holder's gross revenues. C. Notice to the City. The holder shall notify the City at least ten (10) days prior to the date on which the holder begins to offer cable service or video service in the City. D. Holder's Liability. The holder shall be liable for and pay the service provider fee to the City. The holder's liability for the fee shall commence on the first day of the calendar month following thirty (30) days after receipt of the ordinance adopting this Chapter by the holder. The ordinance adopting this Chapter shall be sent by mail, postage prepaid, to the address listed on the holder's application notice sent pursuant to 220 ILCS 5/21-401(b)(6) to the City. E. Payment Date. The payment of the service provider fee shall be due on a quarterly basis, forty-five (45) days after the close of the calendar quarter. If mailed, the fee is considered paid on the date it is postmarked. Each payment shall include a statement explaining the basis for the calculation of the fee. F. Exemption. The fee hereby imposed does not apply to existing cable service or video service providers that have an existing franchise agreement with the City in which a fee is paid. G. Credit for Other Payments. An incumbent cable operator that elects to terminate an existing agreement pursuant to 220 ILCS 5/21-301(c) with credit for prepaid franchise fees under that agreement may deduct the amount of such credit from the fees that operator owes under Section 18-2(b). 3. Applicable Principles. All determinations and calculations under this Chapter shall be made pursuant to generally accepted accounting principles. 4 4. No Impact on Other Taxes Due from Holder. Nothing contained in this Chapter shall be construed to exempt a holder from any tax that is or may later be imposed by the City, including any tax that is or may later be required to be paid by or through the holder with respect to cable service or video service. A State -issued authorization shall not affect any requirement of the holder with respect to payment of the Village's[Cityj's simplified municipal telecommunications tax or any other tax as it applies to any telephone service provided by the holder. A State -issued authorization shall not affect any requirement of the holder with respect to payment of the local unit of government's 911 or E911 fees, taxes or charges. 5. Audits of Cable/Video Service Provider. A. Audit Requirement. The City will notify the holder of the requirements it imposes on other cable service or video service providers to submit to an audit of its books and records. The holder shall comply with the same requirements the City imposes on other cable service or video service providers in its jurisdiction to audit the holder's books and records and to recompute any amounts determined to be payable under the requirements of the City. If all local franchises between the City and cable operator terminate, the audit requirements shall be those adopted by the City pursuant to the Local Government Taxpayers' Bill of Rights Act, 50 ILCS 45/1 et seq. No acceptance of amounts remitted should be construed as an accord that the amounts are correct. B. Additional Payments. Any additional amount due after an audit shall be paid within thirty (30) days after the municipality's submission of an invoice for the sum. 6. Late Fees / Payments. All fees due and payments which are past due shall be governed by ordinances adopted by this municipality pursuant to the Local Government Taxpayers' Bill of Rights Act, 50 ILCS 45/1 et sea. SECTION 3: Severability. If any provision of this Ordinance, or the application of any provision of this Ordinance, is held unconstitutional or otherwise invalid, such occurrence shall not affect other provisions of this Ordinance, or their application, that can be given effect without the unconstitutional or invalid provision or its application. Each unconstitutional or invalid provision, or application of such provision, is severable, unless otherwise provided by this Ordinance. 5 SECTION 4: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval and publication as required by law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. MAYOR Approved as to form: de. Iatig, CITY CLERK David R. Wiltse, City Attorney Legal\Ord\2011\Cable Video Service Provider Fee Ordinance 6 Consent Agenda Item #16 City of Des Plaines City Attorney's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: July 20, 2011 To: Jason Slowinski, Acting City From: David R. Wiltse, Ci Re: Ordinance Authorizing a Three Day Carnival at Lake Park 11-518 Issue: Whether the City Council should authorize a three day permit for a carnival at Lake Park. Analysis: On July 7, 2011, the Des Plaines Park District applied for a permit to operate a three day carnival from September 16, 2011 through September 18, 2011 at Lake Park on Lee Street between Howard Avenue and Touhy Avenue. The Park District has also submitted a request that all fees for the carnival be waived. Staff has recommended a waiver of fees for the Park District in the past. The provisions of the City's Zoning Code, specifically 8.11-3 H., restricts carnivals to no more than two days. Under the circumstances, Staff has prepared an ordinance which would waive the two day requirement and specifically allow the holding of the carnival for three days. Recommendation: Due to the noncontroversial nature of this item, Staff recommends that it be placed on the Consent Agenda August 1, 2011 and that all fees associated with the carnival be waived. DRW:mu Attachments: Ordinance Z-24-11 Legal \Memos\20I l\Slowinski Fall Fest CITY OF DES PLAINES ORDINANCE Z - 24 - 11 AN ORDINANCE EXPRESSLY WAIVING THE PROVISIONS OF SECTION 8.11-3 OF THE ZONING CODE AND AUTHORIZING A THREE DAY CARNIVAL ON THE GROUNDS OF LAKE PARK ON LEE STREET BETWEEN HOWARD AVENUE AND TOUHY AVENUE IN DES PLAINES FROM SEPTEMBER 16, 2011 THROUGH SEPTEMBER 18, 2011. WHEREAS, the Des Plaines Park District has applied for a permit to operate a three day carnival on Lake Park grounds from September 16, 2011 through September 18, 2011; and WHEREAS, the provisions of Section 8.11-3 of the Zoning Code restricts carnivals to no more than two days without the approval of the Zoning Administrator; and WHEREAS, Mike Bartholomew, in his capacity as Zoning Administrator, has given his administrative approval to the carnival, subject to the provisions of the Zoning Code; and WHEREAS, it is in the best interest of the City to allow the Des Plaines Park District to hold a three day carnival on the grounds of Lake Park on Lee Street between Howard Avenue and Touhy Avenue from September 16, 2011 through September 18, 2011; NOW THEREFORE BE IT ORDAINED by the City Council, pursuant to its home rule authority under the Illinois Constitution, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. SECTION 2: That the City Council, pursuant to its home rule authority under the Illinois Constitution, finds that the allowance of such a three carnival is in the best interests of the City and in furtherance of its government and affairs does hereby authorize said carnival for three days as more fully set forth herein and hereby waives any and all fees required by the City Code. SECTION 3: That the provisions of 8.11-3 H. of the Zoning Code, to the extent the provisions restrict a carnival to two days, are hereby expressly waived and the carnival scheduled I for September 16, 2011 through September 18, 2011 on the grounds of Lake Park is specifically allowed for three days subject to the following conditions: 1. Applicant shall submit in advance of the event date a site layout displaying adequate ingress and egress routes for emergency vehicles and no dead-end aisles. 2. Applicant shall provide fire extinguishers of a type and at site locations approved by the Zoning Administrator. 3. Applicant shall provide and service refuse containers in the number and locations required by the Zoning Administrator. 4. Applicant shall provide for a thorough clean-up of the site upon termination of the event. 5. Upon written notice from the Zoning Administrator, applicant shall immediately terminate the use of any amusement device or structure found by the Zoning Administrator to pose a threat to the public safety. SECTION 4: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: _day of ,2011. iba,ad /Q. w IAA CITY CLERK David R. Wiltse, City Attorney Legal\Ord\Z\DPPD Fall Fest 2011 2 COMMITTEE OF THE WHOLE PACKET DES PLAINES ILLINOIS Committee of the Whole Item #1a City of Des Plaines Finance Department Des Plaines, IL 60016 Tel. 847-391 5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: August 4, 2011 To: Jason Slowinski, Acting City CC: Mayor, City Council, City Clerk, City Attorney, Department Directors From: Dorothy Wisniewski, Director of Finance N Subj: Resolution R-111-11 August 15, 2011 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register $3,526,265.38 DW/wj CITY OF DES PLAINES RESOLUTION R-111-11 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. August 15, 2011 FUND # 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 CITY OF DES PLAINES ORGANIZATION CHART FUND TITLE ORGANIZATION # ORGANIZATION TITLE 0620 ELECTED OFFICE GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND FUND # FUND TITLE 201 LIBRARY FUND 201 LIBRARY FUND FUND # FUND TITLE 202 LIBRARY CAPITAL PROJECTS FUND # FUND TITLE 203 MOTOR FUEL TAX FUND FUND # FUND TITLE 204 HUD:COM DEV BLOCK GRANT FUND # FUND TITLE 205 T.I.F. #1 DOWNTOWN FUND # FUND TITLE 206 EMERGENCY COMMUNICATIONS FUND # 208 208 208 208 FUND # 2^•0 FUND TITLE DPPD SEIZED ASSETS FUND DPPD SEIZED ASSETS FUND DPPD SEIZED ASSETS FUND DPPD SEIZED ASSETS FUND FUND TITLE T.I.F. #3 W. WILLE RD FUND # FUND TITLE 212 T.I F. #5 PERRY/LEE 0631 CITY MANAGER 0632 INFORMATION TECHNOLOGY 0634 LEGAL 0635 MEDIA SERVICES 0637 HUMAN RESOURCES 0639 HEAL f H & HUMAN SERVICES 0651 FISCAL SERVICES 0657 OVERHEAD GEN FUND 0659 GEOGRAPHIC INFO. SYSTEMS 1811 ENGINEERING/GENERAL (PW & ENGINEERING DEPT) 1820 BLDG & CODE ENFORCEMENT 1830 PLANNING & ZONING 1840 ECONOMIC DEVELOPMENT 1211 POLICE ADMINISTRATION 1212 POLICE UNIFORMED PATROL 1213 POLICE CRIMINAL INVEST 1214 POLICE SUPPORT SERVICES 1221 FIRE ADMINISTRATION 1222 FIRE EMERGENCY SERVICES 1223 FIRE PREVENTION SERVICES 1224 EMA 1241 POLICE & FIRE COMMISSION 2451 STREET/GROUNDS MAINTENANCE 2453 VEHICLE MAINTENANCE DIV 2454 PUBLIC WORKS ADMIN ORGANIZATION # 2110 ORGANIZATION TITLE LIBRARY SERVICES 2130 IL LIBRARY PER CAP GRANT ORGANIZATION # 202F LIBRARY CAPITAL PROJECTS ORGANIZATION TITLE ORGANIZATION # ORGANIZATION TITLE 203F MOTOR FUEL TAX ORGANIZATION # ORGANIZATION TITLE 204F HUD:COM DEV BLOCK GRANT ORGANIZATION # ORGANIZATION TITLE 205F T.I.F. #1 DOWNTOWN ORGANIZATION # ORGANIZATION TITLE 206F EMERGENCY COMMUNICATIONS ORGANIZATION # 208F 2081 2082 2083 ORGANIZATION # 210F ORGANIZATION # 212F ORGANIZATION TITLE DPPD SEIZED ASSETS FORFEITURE ACCOUNT CUSTOM ASSETS DEA ACCOUNT ORGANIZATION TITLE T.I.F. #3 WILLE ROAD ORGANIZATION TITLE T I F #5 PERRY/LEE FUND # FUND TITLE 213 T.I.F.#6 MANNHEIM/HIGGINS FUND # FUND TITLE 214 T.I.F. #4 FIVE CORNERS FUND # FUND TITLE 230 GRANT FUNDED PROJECTS 230 GRANT FUNDED PROJECTS 230 GRANT FUNDED PROJECTS FUND # FUND TITLE 414 CAPITAL PROJECTS FUNDS FUND # FUND TITLE 501 METRA LEASED PARKING FUND FUND # 502 502 502 502 502 FUND TITLE WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND FUND # FUND TITLE 503 CITY OWNED PARKING FUND FUND # FUND TITLE 604 ESCROW FUND FUND # FUND TITLE 625 125 CAFETERIA PLAN FUND # FUND TITLE 701 RISK MANAGEMENT FUND FUND # 702 702 702 702 702 FUND TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT FUND # FUND TITLE 703 I T REPLACEMENT FUND FUND # FUND TITLE 705 HEALTH BENEFITS FUND FUND # FUND TITLE 706 COMPENSATED ABSENCES FUND # FUND TITLE 707 LIBRARY COMPENSATED ABS CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 213F T.I.F #6 MANNHEIM/HIGGIN ORGANIZATION # ORGANIZATION TITLE 214F T.I.F. #4 FIVE CORNERS ORGANIZATION # 2310 2320 2330 ORGANIZATION TITLE PUBLIC SAFETY GRANTS CAPITAL GRANTS OTHER GRANTS ORGANIZATION # ORGANIZATION TITLE 414F CAPITAL PROJECTS ORGANIZATION # ORGANIZATION TITLE 5011 METRA LEASED LOTS ORGANIZATION # 0655 1812 5023 5024 5025 ORGANIZATION TITLE FISCAL SERVICES/WATER ENGINEERING/WATER (PW & ENGINEERING DEPT) WATER SYSTEMS PW - WATER - PLANT SEWER SYSTEMS ORGANIZATION # ORGANIZATION TITLE 5013 CITY OWNED PARKING OPS ORGANIZATION # ORGANIZATION TITLE 604F ESCROW ORGANIZATION # ORGANIZATION TITLE 625F CAFETERIA PLAN ORGANIZATION # ORGANIZATION TITLE 701F RISK MANAGEMENT ORGANIZATION # 702F 7021 7022 7023 702304 ORGANIZATION TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPCMNT - WATER FIRE DEPT EQUIP REPLCMNT POLICE DEPT EQUIP RPLCMNT SHORT TERM EQUIPMENT LOAN ORGANIZATION # ORGANIZATION TITLE 703F I T REPLACEMENT ORGANIZATION # ORGANIZATION TITLE 705F HEALTH BENEFITS ORGANIZATION # ORGANIZATION TITLE 706F COMPENSATED ABSENCES ORGANIZATION # ORGANIZATION TITLE 707F LIBRARY COMPENSATED ABS 'SUNGARD PENTAMATION INC DATE: 08/04/11 TIME: 12:04:54 FUND ACCOUNTING SELECTION CRITERIA: payable.due date "08/]5/1011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT - TITLE - 0620 970100 OFFICE SUPPLIES 05337 0620 970115 SUPPLIES: DEFT/0 11891 TOTAL ELECTED OFFICE 0632 0632 0632 0632 0632 0632 930010 960070 970115 970115 970270 970270 R & M EQUIPMENT TRAVEL EXPENSES SUPPLIES: DEPT/O SUPPLIES: DEPT/O PRINTING REPROD PRINTING-REPROD TOTAL INFORMATION TECHNOLOGY 0634 0634 0634 0634 0634 0634 0634 0634 0634 0634 TOTAL LEGAL 920100 920100 920100 920103 920103 920110 920110 920110 960070 960070 LEGAL FEES LEGAL FEES LEGAL FEES LEGAL FEES: LABO LEGAL FEES: LABO PROFESSIONAL SER PROFESSIONAL SER PROFESSIONAL SER TRAVEL EXPENSES TRAVEL EXPENSES 33320 107483 05124 108827 104248 104248 08'175 108258 109026 107587 107587 103074 109026 109026 03964 03964 0635 960990 MISC CONTRACTUAL 107880 0635 960990 MISC CONTRACTUAL 108070 0635 960990 MISC CONTRACTUAL 108779 0635 960990 MISC CONTRACTUAL 108779 0635 960990 MISC CONTRACTUAL 108779 0635 960990 MISC CONTRACTUAL 109106 0635 960990 MISC CONTRACTUAL 109112 0635 960990 MISC CONTRACTUAL 15134 0635 960990 MISC CONTRACTUAL 26298 0635 960990 MISC CONTRACTUAL 26298 0635 960990 MISC CONTRACTUAL 26298 0635 960990 MISC CONTRACTUAL 26298 TOTAL MEDIA SERVICES 0637 960040 EMPLOYEE PHYSICA 106122 0637 960040 EMPLOYEE PHYSICA 106122 0637 970100 OFFICE SUPPLIES 71891 TOTAL HUMAN RESOURCES CITY OF DES PLAINI:S CASH REQUIREMEN'T'S BILI. LIST VENDOR SIGN A RAMA, USA RUNCO OFFICE SUPPLY CLIFFORD WALD & CO MICHAEL DUEBNER C D W GOVERNMENT INCO DATASOURCE INK CHICAGO OFFICE TECHNO CHICAGO OFFICE TECHNO RAYMOND BARTEL CORDON RAPPOLD & MILL, COHEN LAW FIRM PC FRANCZEK & RADELET FRANCZEK & RADELET MOLOHON SANDQUIST & J COHEN LAW FIRM PC COHEN LAW FIRM PC DAVID R. WILTSE DAVID R. WILTSE JACQUELYN OHLSON DON BARRETT REBECCA MUELLER REBECCA MUELLER REBECCA MUELLER AMANDA BACH NICHOLAS CZURYLO TODD MUELLER MUNICIPAL WEB SERVICE MUNICIPAL WEB SERVICE MUNICIPAL WEB SERVICE MUNICIPAL WEB SERVICE ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP RUNCO OFFICE SUPPLY 0639 920650 SUBSIDY:SR CTZEN 107633 303 TAXI 0639 970100 OFFICE SUPPLIES 71891 RUNCO OFFICE SUPPLY PAGE NUMBER: 1 ACCPPAYI ACCOUNTING PERIOD: PURCHASE OR INVOICE RECNO SALES TAX 27202 87 0.00 408936-0 86 0.00 66743 190 REIMB 08-11 158 ZCM0561 188 7127 281 48186 187 48280 186 0.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 11 14 83 0 00 17309 212 0.00 20 11 292 0 00 133256 84 0.00 133010 95 0.00 DP 07212011 148 0.00 07-11 85 0.00 6-11 54 0 00 REIMB-APR 35 0.00 REIMB JULY 34 0.00 0.00 07-27-2011 27 0.00 07-27 2011 58 0.00 05 12 2011 28 0.00 08 01-2011 25 0.00 05 13-2011 30 0.00 08-01-2011 59 0.00 07-27-2011 56 0.00 08 01-2011 29 0.00 103440 79 0.00 103509 81 0.00 103273 154 0 00 103375 155 0.00 407616 405660 488967-0 187:9 488967 0 237 234 82 269 91 0.00 0.00 0.00 0.00 0 00 0.00 0.00 RUN DATE 08/04/2011 ':IME 12:04:58 SI,NGARD PEN -AMA- 0/ INC FUND ACCOUNT:NG 8/31 AMOUNT 46.00 60.69 106.69 205.00 67.25 164.95 1101.00 164.72 193.28 1896.20 2467 50 280.00 3430.00 4951.53 5960.72 300.00 1200.00 900.00 11.22 71.90 19572.87 26.25 26.25 25.00 40.00 60.00 40.00 17.50 80.00 2058.75 2421.50 1901.50 2226.25 8923.00 110.00 275.00 29.60 424 60 4 70 14.80 SUNGARD PENTAMATION INC - FUND ACCOUNTING DATE: 00/04/11 TIME: 12:04:54 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 2 ACCTPAYI ACCOUNTING PERIOD: 0/11 SELECTION CRITERIA: payable.due date "08/15/2.011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT TITLE - VENDOR PURCHASFI OR INV010E RECNO SALES TAX 0639 970115 SUPPLIES: DEPT/0 71891 RUNCO OFFICE SUPPLY 488740 0 94 0.00 0639 910270 PRINTING REPROD 102800 CIIROMATECH SOU,' 176 0.00 TOTAL HEALTH 8, HUMAN SERVICES 0.00 0651 960990 MISC CONTRACTUAL 108124 SHRED IT 21420544 67 0.00 0651 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT 510589508001 24 0.00 0651 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT 570590754001 27 0.00 TOTAL FISCAL SERVICES 0.00 100 300100 DUI FINES 21690 INTOXIMETERS INC. 337689 337 0.00 100 830100 VEHICLE LICENSES 105812 LISA POWELL REFUND 07 31 119 0.00 100 830100 VEHICLE LICENSES 109312 MARLEEN ALICEA REFUND 07 11 236 0.00 100 899900 MISCELLANEOUS RE 109311 CORNERSTONE REALTY IN REFUND 07 11 177 0.00 TOTAL GENERAL FUND 0.00 1211 960070 TRAVEL EXPENSES 00919 PETTY CASH 07-28-2011 17 0.00 1211 960070 TRAVEL EXPENSES 00919 PETTY CASH 07.28 2011 20 0.00 1211 970100 OFFICE SUPPLIES 100279 GARVEY'S OFFICE PLUS 304058 215 0.00 1211 970850 GASOLINE 00919 PETTY CASH 07-28 2011 6 0.00 TOTAL POLICE ADMINISTRATION 0.00 1212 920204 TRAINING 08403 NIPSTA 7791 138 0.00 1212 920204 TRAINING 08403 NIPSTA 7788 135 0.00 1212 960070 TRAVEL EXPENSES 00919 PETTY CASH 07 28-2011 11 0.00 1212 960070 TRAVEL EXPENSES 00919 PETTY CASH 07-28 2011 26 0.00 1212 970100 OFFICE SUPPLIES 100279 GARVEY'S OFFICE PLUS 302255 217 0.00 1212 970115 SUPPLIES: DEPT/O 00189 ANDERSON LOCK CO LTD 651560 260 0.00 1212 970115 SUPPLIES: DEPT/O 108051 PRO -TECH SECURITY SAL 17965 121 0.00 TOTAL POLICE UNIFORMED PATROL 0.00 1213 960070 TRAVEL EXPENSES 00919 PETTY CASH 07 28-2011 15 0.00 1213 960990 MISC CONTRACTUAL 104274 ENTERSECT 39289 183 0 00 1213 960990 MISC CONTRACTUAL 108334 LEXISNEXIS RISK DATA 20110630 328 0.00 12.3 970100 OFFICE SUPPLIES 100279 GARVEY'S OFFICE PLUS 303553 213 0 00 TOTAL POLICE CRIMINAL INVEST 0.00 1214 930030 R & M VEHICLES 04839 ROYAL TOUCH CAR WASH 1225 100 0.00 1214 930590 MISCELLANEOUS EX 00919 PETTY CASH 07-28 20'] 16 0.00 1214 960020 DISPOSITION OF A 98930 A B C HUMANE WILDLIFE 132655 256 0.00 1214 960020 DISPOSITION OF A 98930 A B C FCMANE WILDLIFE 132236 244 0.00 1214 960020 DISPOS?TION OF A 98930 A B C HUMANE WILDLIFE 432657 257 0.00 121c 963020 DISPOSITION OF A 98930 A B C HUMANE WILDLIFE .3.347 252 0.00 1214 960020 DISPOSITION OF A 98930 A B C HUMANE WILDLIFE .32654 259 0.00 1214 9E.0020 DISPOSITION OF A 9893C A B C HUMANE WILDLIFE 131345 251 0 00 RUN DATE 08/04/2011 TIME 12:04:58 SUNGARD PENTAMATION :NC FUND ACCOUNTING AMOUNT 34.05 895.00 948.55 80.00 78.06 34.35 192.41 215.60 30.00 30 00 25.00 300.60 3.00 4.00 162.97 40.00 209.97 1485.00 1485.00 19 00 19.00 416.54 6.80 329.00 3760.34 31.00 108.95 286.00 148.62 574.57 35.00 21.74 55.00 35.00 55.00 55.00 35.00 55 00 SUNGARI) PENTAMAIION INC FUND ACCOUNTING DATE: 08/04/11 TIME 12.04:54 SELECTION CRITERIA: payable due dole "08/15/2011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT 'V'I'LE 1214 960020 DISPOSITION OF A 98930 1214 960020 DISPOSITION OF A 98930 1214 960020 DISPOSITION OF A 98930 1214 960020 DISPOSITION OF A 98930 1214 960020 DISPOSITION OF A 98930 1214 960020 DISPOSITION OF A 98930 1214 960070 TRAVEL EXPENSES 00919 1214 960990 MISC CONTRACTUAL 108124 1214 970100 OFFICE SUPPLIES 100279 1214 970100 OFFICE SUPPLIES 100279 1214 970110 MEALS (PRISONERS 101226 1214 970115 SUPPLIES. DEPT/O 00919 1214 970115 SUPPLIES: DEPT/0 00919 1214 970115 SUPPLIES: DEPT/O 00919 1214 970115 SUPPLIES: DEPT/O 00919 1214 970115 SUPPLIES: DEPT/O 101057 1214 970115 SUPPLIES: DEPT/0 102798 1214 970190 UNIFORMS/APPAREL 00919 1214 970190 UNIFORMS/APPAREL 24226 1214 970260 POSTAGE AND PARC 00919 1214 970270 PRINTING REPROD 01233 1214 970850 GASOLINE 00919 TOTAL POLICE SUPPORT SERVICES 1221 920220 MEMBERSHIP DUES 08038 1221 930110 R & M SOFTWARE 109316 TOTAL FIRE ADMINISTRATION 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 920204 930010 930200 960040 960040 970115 970115 970115 970115 970115 970310 970310 TRAINING R & M EQUIPMENT RENTALS & LEASES EMPLOYEE PHYSICA EMPLOYEE PHYSICA SUPPLIES: DEPT/O SUPPLIES: DEPT/O SUPPLIES: DEPT/O SUPPLIES: DEPT/O SUPPLIES: DEPT/O SUPPLIES: EQUIP SUPPLIES: EQUIP TOTAL FIRE EMERGENCY SERVICES 1223 1223 .223 922204 920204 920204 TRAINING TRAINING TRAINING TOTAL FIRE PREVENTION SERVICES 08403 108275 105610 106122 106122 04086 04102 09638 100449 17132 01250 105649 08052 08052 100572 CITY OF DES PLAINES CASH REQUIREMENTS BILI. LIST VENDOR A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE PETTY CASH SHRED.IT GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS DES PLAINES ENTERPRIS PETTY CASH PETTY CASH PETTY CASH PETTY CASH A W DIRECT INCORPORAT HINCKLEY SPRING WATER PETTY CASH TEAM SALES PETTY CASH P F PETTIBONE & COMPA PETTY CASH INTERNATIONAL ASSN OF ANIMATED DATA INC N I PST A FIRESERVICE MANAGMENT H P PRODUCTS ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP WELDING INDUSTRIAL SU SAM'S CLUB DIRECT OFFICE DEPOT WORLD POINT ECC INCOR MENARDS GRAINGER LEE AUTO PARTS ILLINOIS FIRE INSPECT ILLINOIS FIRE INSPECT BUILDING & FIRE CODE PAGE NUMBER• 3 ACCTPAY1 ACCOUNTING PERIOD: 8/11 PURCHASE OR INVOICE RECNO SALES TAX 131357 254 132659 258 133231 267 131960 266 131961 268 133232 299 07 28 2011 14 21420543 60 305258 214 CM116908 216 JUNE 2011 63 07 28 2011 33 07-28 2011 19 07'28-2011 12 07 28 2011 21 1017595666 235 3644384 276 07-28-2011 10 15234 41 07-28-2011 18 23196 123 07-28 2011 8 201112 COST ID1235 32 61 7859 146 10758 290 1087671 288 407918 265 406601 262 1232630 9 663 4 570731552001 172 5206653 62 63371 108 9582567575 223 594238 334 :2928 12934 47480 279 280 232 0.00 0.00 0.00 O 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O 00 O 00 0.00 0.00 0.00 0.00 O 00 0.00 0.00 0.00 O 00 00 0.00 0.00 O 00 RUN DATE 08/04/2011 TIME 12:04:58 SJNGARD PENTAMA.'ION .NC - FUND ACCOUNTING AMOUNT 55.00 55 00 35.00 35.00 55.00 55.00 14.00 60.00 32.99 29.99 690.50 11 50 3.98 3.95 2.79 361.13 49.88 16.95 320.00 16.15 271.05 14.60 2476 22 254.00 225.00 479.00 300.00 1316.85 100.00 729.00 542.00 147 91 179 10 51.60 27.80 237.93 67.73 6.98 3706.90 75.00 975.00 890.00 1940.00 SUNGARD PENTAMATION INC FUND ACCOUNTING DATE. 08/04/11 TIME: 12:04-54 SELECTION CRITERIA: payable due date "08/15/2011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT TITLE 1224 930590 1224 930590 1224 930590 1224 970310 TOTAL EMA 1241 1241 1241 960040 960050 960050 MISCELLANEOUS EX MLSCELLANEOUS CX MISCELLANEOUS EX SUPPLIES: EQUIP EMPLOYEE PHYSICA EMPLOYEE EXAMINA EMPLOYEE EXAMINA TOTAL POLICE & FIRE COMMISSION 04102 04102. 04102 10!842 106122 02722 15885 1820 970100 OFFICE SUPPLIES 09638 1820 970100 OFFICE SUPPLIES 09638 TOTAL BLDG & CODE ENFORCEMENT 1830 970100 OFFICE SUPPLIES 09638 TOTAL PLANNING & ZONING 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 245. 2451 245. 2451 2451 245. 245' 245- 2451 45"2451 920110 920110 920110 930020 930020 930020 930020 930020 930070 930070 930070 930070 930480 930480 960130 960130 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 PROFESSIONAL SER PROFESSIONAL SER PROFESSIONAL SER R & M BLDGS & ST R & M BLDGS & ST R & M BLDGS & ST R & M BLDGS & ST R & M SLIMS & ST R & M STREET LIG R & M STREET LIG R & M STREET LIG R & M STREET LIG DISPOSAL/DEBRIS DISPOSAL/DEBRIS TREE MAINTENANCE TREE MAINTENANCE MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAT. MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL 104648 104648 104648 02989 02989 02989 02989 02989 04422 04422 04422 04422 83923 83923 02072 02072 104942 104942 105530 105530 107969 107969 109315 109315 109315 109315 109315 CITY OF DES PLAINES CASH REQUIREMENTS DILL LIST VENDOR SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SINGLE SOURCE SUPPLIE ALEXIAN BROTHERS CORP STEPHEN A LASER ASSOC JOHN REID & ASSOCIATE OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT PERFECT CLEANING SERV PERFECT CLEANING SERV PERFECT CLEANING SERV BEDCO INC BEDCO INC BEDCO INC BEDCO INC BEDCO INC H & H ELECTRIC COMPAN H & H ELECTRIC COMPAN H & H ELECTRIC COMPAN H & H ELECTRIC COMPAN ORANGE CRUSH ORANGE CRUSH ROBERT W HENDRICKSEN ROBERT W HENDRICKSEN TRUGREEN TRUGREEN OVERHEAD DOOR SOLUTIO OVERHEAD DOOR SOLUTIO CINTAS 022 CINTAS 022 BGT BGT BGT BGT BGT LANDSCAPE LANDSCAPE LANDSCAPE LANDSCAPE LANDSCAPE SERVICE SERVICE SERVICE SERVICE SERVICE PAGE NUMBER: 4 ACC7'PAY1 ACCOUNTING PERIOD: 8/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 1837 1 0.00 12.48 6731 2 0.00 15.60 8607 3 0.00 129.00 07 18-2011 52 0.00 110.00 0 00 267.08 405660 233 0.00 1419.00 2002709 159 0.00 1050.00 124476 336 0 00 400.00 0.00 2869.00 571135314001 166 0.00 7.38 571452453001 167 0.00 2.46 0.00 9.84 571242899001 162 0.00 6.78 0.00 6.78 33174 75 0.00 1750.00 33174 74 0.00 1435.00 33174 73 0 00 520.00 17193 298 0.00 1839.40 17182 293 0.00 1981.75 17144 295 0.00 1673.80 17183 297 0.00 3817.50 17161 194 0.00 575.00 18707 285 0.00 460 30 18706 278 0.00 551.25 18705 284 0.00 490.00 18664 286 0.00 1387.90 399758 169 0 00 575.00 399704 168 0.00 690.00 2011114 112 0.00 31944.00 2011122 120 0.00 19251.75 546085 47 0 00 1186.00 550958 46 000 977 43 5131 97 0.00 340.00 5130 96 0.00 721.00 22275031 180 0.00 57 01 22275031 222 0 00 39.77 SR0809 3222 240 0.00 236.25 SR0809-3198 243 0.00 105.00 SR0809.3196 184 0 00 52.50 SR0809-3191 196 0 00 131.25 SR0809-3195 201 0.00 35.00 RUN DATE 08/04/2011 TIME 12:04:58 SUNGARD PENTAMATION INC FUND ACCOUNTING .SUNGARD P6:N1AMA'1'ION INC FUND ACCOUNTING DATE: 08/04/11 TIME. 17 04.54 SELECTION CRITERIA: payable.due date "08/15/2011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT - -TITLE---• 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 2451 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 960990 970115 970115 970160 970170 970240 970250 970250 970270 970320 970320 970320 970320 970320 TOTAL STREET/GROUNDS MAINT MISC MISC MTSC MISC MISC CONTRACTUAL CONTRACTUAL CONTRACTUAL CONTRACTUAL CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL SUPPLIES: DEPT/O SUPPLIES: DEPT/0 TOOLS AND HARDWA JANITORIAL STREET AND TRAFF SUPPLIES: STREET SUPPLIES: STREET PRINTING-REPROD- SUPPLIES: SUPPLIES• SUPPLIES: SUPPLIES: SUPPLIES: BLDG R BLDG R BLDG R BLDG R BLDG R CITY OF DES PLAINES CASH REQUIREMENTS BILL LIS'1' 109315 109315 109315 109315 109315 109315 109315 109315 109315 109315 109315 109315 109315 109315 95627 95627 05407 17132 17132 104328 05407 83923 83923 08292 06280 08636 08636 17132 17132 2453 930030 R & M VEHICLES 02929 2453 930030 R & M VEHICLES 04207 2453 930030 R & M VEHICLES 106202 2453 930030 R & M VEHICLES 106202 2453 930230 RENTAL OF UNIFOR 107969 2453 930480 DISPOSAL/DEBRIS 105823 2453 960990 MISC CONTRACTUAL 06311 2453 970310 SUPPLIES: EQUIP 07952 2453 970310 SUPPLIES: EQUIP 07952 2453 970310 SUPPLIES: EQUIP 105649 2453 970310 SUPPLIES: EQUIP 105649 2453 970310 SUPPLIES: EQUIP 105649 2453 970310 SUPPLIES: EQUIP 105649 2453 970310 SUPPLIES: EQUIP 105649 2453 970310 SUPPLIES: EQUIP 105649 2453 970310 SUPPLIES: EQUIP 105649 2453 970330 SUPPLIES: VEHICL 04207 2453 970330 SUPPL'ES VEHICL 06198 VENDOR- - - BUT LANDSCAPE SERVICE BGT LANDSCAPE SERVICE BOT LANDSCAPE SERVICE SOT LANDSCAPE SERVICE BUT LANDSCAPE SERVICE SOT LANDSCAPE SERVICE OCT LANDSCAPE SERVICE BGT LANDSCAPE SERVICE BUT LANDSCAPE SERVICE BGT LANDSCAPE SERVICE BGT LANDSCAPE SERVICE BGT LANDSCAPE SERVICE ROT LANDSCAPE SERVICE SOT LANDSCAPE SERVICE BUILT BEST FENCE CO BUILT BEST FENCE CO HOME DEPOT CREDIT SER MENARDS MENARDS CASE LOTS INCORPORATE HOME DEPOT CREDIT SER ORANGE CRUSH ORANGE CRUSH PRESSTECH JUST FAUCETS ACE DES PLAINES 1NCOR ACE DES PLA\INES INCOR MENARDS MENARDS SCHIMKA AUTO WRECKERS POMP'S TIRE SERVICE, REYNOLDS AUTOGLASS CO REYNOLDS AUTOGLASS CO CINTAS #22 LIBERTY TIRE RECYCLIN PRAXAIR/GAS TECH ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP LEE LEE LEE LEE LEE LEE LEE AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS POMP'S TIRE SERVICE, WHOLESALE DIRECT, INC PAGE NUMBER: ACC'1'PAYI ACCOUNTING PERIOD: 8/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT SR0809 3221 202 0.00 70.00 SR0809 3197 20i. 0.00 43.75 SR0009 3216 195 0.00 402.50 SR0809 3199 204 0 00 105.00 SR0809 3192 197 0.00 105.00 SRD809 3200 205 0.00 105.00 SR0809 3201 206 0.00 52.50 SR0809 3202 207 0.00 105.00 SR0809 3203 208 0.00 105 00 SR0809-3204 209 0.00 70.00 SR0809-3219 210 0.00 105.00 SR0809-3220 211 0.00 157.50 SR0809-3193 198 0.00 220.00 SR0809 3194 199 0.00 62.25 26374 182 0.00 750.00 26374 192 0.00 750.00 7233486 273 0.00 19.97 60636 106 0.00 5.96 59822 101 0 00 33.92 33403 179 0.00 999.30 1025591 274 0.00 51.73 398983 99 0.00 493.17 399212 164 0.00 1155.15 26714 132 0 00 378.00 138278 330 0.00 45 90 222192 251 0.00 3.61 222151 250 0.00 24.60 57587 160 0.00 26.18 60954 104 0-00 8.61 07-22-2011 552212 18447 18448 22275031 60063489 40270539 476643 477060 593496 594739 595107 593488 592813 593165 593456 54.453 186811 0.00 79267.46 65 0.00 95.00 117 0.00 387.00 93 0 00 212.50 92 0.00 130.00 173 0.00 58.18 329 0 00 282.41 134 0.00 447.35 247 0 00 5.90 248 0.00 108.55 327 0.00 3.45 321 0.00 93.00 333 0.00 36.71 300 0.00 119.74 316 0.00 21.16 304 0 00 10.18 303 0.00 10 18 118 0.00 871 68 69 0.00 242 69 RUN DATE 08/04/2011 TIME :2:04:58 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMA'1'ION INC FUND ACCOUNTING DATE 00/04/11 TIME: 12:04:54 SELECTION CRITERIA: payablr.due date "08/15/2011" FUND 100 GENERAL FUND CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 6 ACCTPAYI ACCOUNTING PERIOD• ORGANIZATION ACCOUNT TITLE --- - - VENDOR- - --•-.-- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 2453 970330 SUPPLIES: VEHICL 08636 ACE DES PLAINES INCOR 222356 255 0.00 9.95 2453 970330 SUPPLIES: VEHICL 08778 HAVEY COMMUNICATIONS 4637 271 0.00 91 90 2453 910330 SUPPLIES: VEHICI, 100929 GOLF MILL FORD 292157P 220 0.00 45 42 2453 970130 SUPPLIES. VEHICL 100929 GOLF MILL FORD 292224P 221 0.00 55.20 2453 970330 SUPPLIES. VEHICL 101935 KIMBALL MIDWEST 2034156 335 0.00 280.27 2453 970330 SUPPLIES. VEHICL 104329 CHICAGO INTERNATIONAL 12001691 181 0.00 148.36 2453 970330 SUPPLIES: VEHICL 104553 GLOBAL EMERGENCY PROD AG24637 218 0.00 529.83 2453 970330 SUPPLIES: VEHICL 104553 GLOBAL EMERGENCY PROD AG24778 219 0.00 412.62 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 594601 323 0.00 93.00 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 596072 313 0.00 139.55 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 594283 324 0.00 375.98 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 595767 315 0.00 46.98 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 593906 325 0.00 241.79 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 593561 326 0.00 6.18 2453 970330 SUPPLIES VEHICL 105649 LEE AUTO PARTS 595667 316 0 00 177.51 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 595524 317 0.00 130 32 2453 970330 SUPPLIES. VEHICL 105649 LEE AUTO PARTS 595401 318 0.00 13.40 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 595234 319 0.00 139.55 2451 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 595081 320 0.00 20.85 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 595115 332 0.00 7.71 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 596017 314 0.00 105.72 2453 970330 SUPPIIES: VEHICL 105649 LEE AUTO PARTS 594679 322 0.00 201.00 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 595082 307 0.00 125.10 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 596071 308 0.00 -139.55 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 595310 309 0.00 -201.95 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 596581 302 0.00 11.64 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 596278 310 0.00 93.00 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 592949 305 0.00 78.88 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 596222 311 0 00 120.79 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 596243 312 0.00 9.58 2453 970330 SUPPLIES: VEHICL 105824 ASHLAND INCORPORATED 95507358 263 0.00 1406.37 2453 970330 SUPPLIES: VEHICL 106361 COFFMAN TRUCK SALES I 1000676073 175 0.00 312.65 2453 970330 SUPPLIES: VEHICL 106361 COFFMAN TRUCK SALES I 1000675099 174 0.00 547.97 2453 970330 SUPPLIES: VEHICL 107772 N APA OF DES PLAINE 395618 141 0 00 59 93 2453 970330 SUPPLIES: VEHICL 107772 N A P A OF DES PLAINE 395611 143 0.00 179.68 2453 970330 SUPPLIES: VEHICL 107772 N APA OF DES PLAINE 395448 144 0.00 23.49 2453 970330 SUPPLIES, VEHICL 107772 N APA OF DES PLAINE 395327 145 0.00 14.99 2453 970330 SUPPLIES: VEHICL 108707 CHICAGO PARTS & SOUND 406215 185 0.00 306.80 2453 970330 SUPPLIES: VEHICL 25335 HOSKINS CHEVROLET INC 480707 275 0.00 50.14 2453 970330 SUPPLIES: VEHICL 56360 MORTON GROVE AUTO WES 49946 161 0.00 354.75 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1212000213 264 0 00 155.76 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1211940164 245 0.00 241.06 2453 970840 DIESEL 109145 PETROLEUM TRADERS COR 482524B 129 0.00 10964.81 2453 970840 DIESEL 109145 PETROLEUM TRADERS COR 486305 126 0.00 10338.26 TOTAL VEH'C:E MAINTENANCE D:V 0.00 31462.92 2454 920155 UTILITY BILLING 08770 THIRD MILLENNTJM ASSO 13768 43 0.00 375 18 245. 960990 MISC CONTRACTUAL 108719 OUI OUI ENTERPRISES L 25405 98 0 00 150.00 2454 960990 MISC CONTRACTUAL 108719 OUI OUI ENTERPRISES ; 25182 101 0.00 150.70 RUN DATE 08/04/2011 TIME 12:04.58 SUNGARD PENTAMA.":ON INC - FUND ACCOUNTING SUNGARD 1•ENTAMA'I'ION INC DATE: 00/04/11 TIME: 12:04:54 FUND AUCOUNT1NU CITY OF DES PLAIN&:S CASH REQUIREMENTS BILL LIST PAGE NUMBER: 7 ACCTPAYI ACCOUNTING PERIOD: 8/11 SELECTION CRITERIA: payable.duc• date "O0/1b/2011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT -- TITLE VENDOR PURCHASE OR INVOICE RECNOSALES TAX AMOUNT 2454 960990 MISC CONTRACTUAL 109096 MIDWEST TAMP RECYCI.1N 11799 102 0.00 672.53 2454 970100 OFFICE SUPPLIES 09618 OFFICE DEPOT b71571246001 171 0.00 69.64 TOTAL PUBLIC WORKS ADMIN 0.00 1417.35 TOTAL FUND 0 00 160802.35 HUN DA E 08/04/2011 TIM'S 12:04:58 S:INGARD PENTAMATION INC - FUND ACCOUNT"NG SUNGARD PENTAMATION INC DATE: 08/04/11 TIME: 12:04:54 FUND ACCOUNTING SELECTION CRITERIA: payable due dale "08/15/2011" FUND 203 MOTOR FUEL TAX FUND ORGANIZATION ACCOUNT 203F 203F 203F 203F 203F 920110 920110 930080 980300 980300 TOTAL MOTOR FUEL TAX TOTAL FUND TITLE PROFESSIONAL SER PROFESSIONAL SER R & M TRAFFIC SI IMPROVEMENTS IMPROVEMENTS 107069 107069 06514 107874 109146 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST - VENDOR-- CHICAGO ENDOR - CHICAGO TESTING LABOR CHICAGO TESTING LABOR VILLAGE OF MOUNT PROS M Q CONSTRUCTION COMP DINATALE CONSTRUCTION PAGE NUMBER: 8 ACCTPAYI ACCOUNTING PERIOD: 0/11 PURCHASE OR INVOICE RECNO SALES TAX 11EG70502 294 ]IEG70502 291 201'00000003 149 PAYMENT112 110 PAYMENTH 3 228 AMOUNT 0.00 2993 00 0.00 1500.00 0.00 185 25 0.00 5157.00 0 00 30487 43 0.00 0 00 RUN DATE 08/04,2011 TIME 12:34:58 SUNIARD PENTAMATON IN: FUND ACCOUNTING 40322.68 40322.68 SUNGARD PENTAMA'1']ON INC DATE: 00/04/11 TIME: 12 04:54 FUND ACCOUNTING SELECTION CRITERIA: payable due dale -"08/15/2011" FUND 204 HUD•COM DL -'V BLOCK GRANT ORGANIZATION ACCOUNT • ••TITLE CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR- - PAGE NUMBER: 9 ArCTPAYI ACCOUNTING PERIOD: 0/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 204F 920230 PUBLICATION OF N 107767 PADDOCK PUBLICATIONS T4265222 -A 7 0.00 164.70 204F 920515 SUBSIDY:RENTAL A 61680 CEDA NORTHWEST SELF H APR-JUN2011F 55 0.00 440.00 204F 900300 IMPROVEMLNTS 109146 DINATALE CONSTRUCTION PAYMFNTH 3 227 0.00 41053.50 TOTAL HUD•COM DEV BLOCK GRANT 0.00 41658.20 TOTAL FUND 0.00 41658.20 RUN DATE 08/04/201. TIME 12:04:58 SUNGARD PENTAMA"'Oa :NC FUND ACCOUNTING SUNOARD PENTAMATION INC DATE: 08/04/11 TIME: 12.04:54 FUND ACCOUNTING SELECTION CRITERIA: payable.due date .08/1h/2011" FUND 205 T.I.F. 111 DOWNTOWN ORGANIZATION ACCOUNT 205F 930020 205F 930320 205F 930320 205F 930320 205F 960185 205F 960185 205F 960185 205F 960990 205F 970222 205F 980300 TOTAL T.I.F. N1 DOWNTOWN TOTAL FUND • TITLE R & M BLDGS & ST CLEANING.CUSTOD1 CLEANING.CUSTODI CLEANINC:CUSTODI DOWNTOWN LANDSCA DOWNTOWN LANDSCA DOWNTOWN LANDSCA MISC CONTRACTUAL STREETSCAPE SUPP IMPROVEMENTS 02909 104648 104648 104648 106613 106613 106613 04422 02618 107874 CITY OF DES PLAINES CASH REQUIREMENT'S BILL LIST VENDOR BEUCO INC PERFECT CLEANING SERV PERFECT CLEANING SERV PERFECT' CLEANING SERV ROSBOROUGH PARTNERS I ROSBOROUGH PARTNERS I ROSBOROUGH PARTNERS I H & H ELECTRIC COMPAN PESCHE'S INC M Q CONSTRUCTION COMP PAGE NUMBER: 10 ACCTPAYI ACCOUNTING PERIOD: 8/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 17161 193 0.00 155.00 33174 72 0.011 516.00 33174 BO 0.00 516.00 33174 142 0.00 600.00 66994 90 0.00 295.00 66993 88 0.00 375.00 66992 B9 0.00 300.00 18704 2B3 0.00 257 50 20828 114 0.00 36.53 PAYMENTH2 109 0.00 75448.65 0.00 0.00 RUN DATE 08/04/2011 TIME 12:04:58 SUNCARD . ENTAMATION INC FUND ACCOUNTaNG 78499.68 78499 68 'SUNGARD PENTAMATION INC FUND AICOUNTING DATE: 08/04/11 TIME• 1?:04 •',4 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PACE NUMBER: 11 ACCTPAY ACCOUNTING PERIOD: 0/11 SELECTION CRITERIA: payable.due date "08/15/2011" FUND 206 EMERGENCY COMMUNICATIONS ORGANIZATION ACCOUNT TITLE - ---VENDOR - - - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 206F 920120 COMMUNICATION SE 92510 NORTHERN ILLINOIS POL 7920 147 0.00 334.10 206F 930320 CLEANING.CUSTODI 104648 PERFECT CLEANING SERV 33198 136 0.00 430.00 206F 960040 EMPLOYEE PHYSICA 106122 ALEXIAN BROTHERS CORP 407003 270 0.00 75 00 206F 970900 EQUIPMENT <$5,00 05129 C D W GOVERNMENT INCO XZD0169 191 0.00 447.11 TOTAL EMERGENCY COMMUNICATIONS 0.00 1286.21 TOTAL FUND 0.00 1286.21 RUN DATE 08/04/2011 'MME 12:04:58 SUNGARD PENTAMA7ION INC FUND ACCOUNT=NG SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 011/04/11 TIME 12.04.54 CITY OF' DES PIAINES CASH REQUIREMEN'T'S HILL LIST PAGE NUMBER: 12 ACCTPAYI ACCOUNTING PERIOD: 0/11 SELECTION CRITERIA: payable.due date "00/15/2011" FUND 208 DPPD SEIZED ASSE'T'S FUND ORGANIZATION ACCOUNT TITLE VENDOR - PURCHASE OR INVOICE RECNO SALES ."AX AMOUNT 208 410180 SEIZED, PENDING 104156 ILLINOIS S7'A'1'1-: POLICE INVT 110262 31 0.00 283.00 TOTAL 'IPPD SEIZED ASSETS FUND 0.00 283 00 2083 970140 POLICE RANGE 19300 RAY O'HERIRON CO INC 0 40026 77 0.00 2240.00 2083 970190 UNIFORMS/APPAREL 107357 UNIFORM DEN EAST INCO 21995 42 0 00 310 33 2083 970190 UNIFORMS/APPAREL 107357 UNIFORM DEN EAST INCO 21481-80 40 0.00 -244.71 TOTAL DEA ACCOUNT 0.00 2305.62 TOTAL FUND 0.00 2588.62 RUN DATE 08/04/2011 TIME 12:04:59 S'JNGARD PENTAMAT:ON NC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE. 00/04/11 TIME: 12:04.54 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 13 ACCTPAYI ACCOUNTING PERIOD• Hilt SELECTION C-IITIIIA: payable.ducdale=+08/15/2011" FUND - 213 T.1.F.96 MANNIIEIM/HIGGINS ORGANIZATION ACCOUNT TITLE VENDOR-- --- - •• PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 213F 92.0230 PUH',ICATION OF N 104823 URBAN LAND INSTITUTE IVC015864 19 0.00 495.00 TOTAL T. I. V. 06 MANNIIIIM/IIICCIN 0 00 495.00 TOTAL FUND 0.00 495.00 RUN DATE 08/04/2011 TIME 12:04:59 SUNGARD PENTAMATION INC • FUND ACCOUNTING SUNGARD PENTAMATION INC DATE: 00/09/11 TIME: 12:09.59 FUND ACCOUN1IN[1 SELECTION CRITERIA: payable due date "08/15/20l1" FUND ::i0 GRANT FUNDED PROJECTS ORGANIZATION ACCOUNT--TITL.E-• 2310 920109 TRAINING TOTAL PUBLIC SAFETY GRANTS TOTAL FUND CITY OP DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR 02173 TIMOTHY R VEIT PAGE NUMBER: 14 ACCTPAY1 ACCOUNTING PERIOD: 0/11 • PURCHASE OR INVOICE RIiCNO SALES TAX AMOUNT HE1MB 18 0.00 158 70 0.00 150.70 0.00 158.70 RUN DATE 08/04/2011 TIME 12:04:59 SUNGARI PEN;AMATION INC FUND ACCOLNTING SUNGARD PENTAMATION INC DATE: 00/04/11 TIME• 12.04:54 FUND ACCOUNTING SELECPI0N CRITERIA. payable.due date="08/15/2011" FUND 414 CAPITAL PROJECTS FUND ORGANIZATION ACCOUNT 414F 414F 414F 414F 414F 414F 414F 414F 414F 414F 920155 960170 960990 960990 970904 970904 980300 980300 980300 980300 TOTAL CAPITAL PROJECTS TOTAL FUND TITLE UTILITY BILLING SIDEWALK IMPROVE MISC CONTRACTUAL MISC CONTRACTUAL CAPITAL MAINTENA CAPITAL MAINTENA IMPROVEMENTS IMPROVEMENTS IMPROVEMENTS IMPROVEMENTS 08770 109146 74427 74427 0392.1 83923 100660 107874 108454 108646 CITY OF DES PLAINES CASH RF'QUIREMENTS BILL. LIST VENDOR - THIRD MILLENNIUM ASSO DINATALE CONSTRUCTION WISCONSIN CENTRAL LTD WISCONSIN CENTRAL (IPU ORANGE CRUSH ORANGE CRUSH MARTAM CONSTRUCTION M Q CONSTRUCTION COMP F H PASCHEN, S N NIEL JOHN NERI CONSTRUCTIO PAGE NUMBER 15 ACCTPAYI ACCOUNTING PERIOD: 0/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 13768 50 0.00 262.63 PAYMENT(( 1 225 0.00 82479.96 9500089991 70 01.00 180.97 9500009990 7! 0.00 388.97 397612 163 0 00 8618.49 397751 165 0.00 8857.17 PAYMF.NT112 151 0 00 258837.30 PAYMENT82 111 0.00 43624.35 PAYMF.N'I'820 282 0.00 403122.05 FINAL. PYMTIO 331 0.00 36573.95 0.00 843153.84 0.00 843153.84 RUN DATE 08/04/20:1 TIME 12-74:59 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMA'P1ON INC DATE: 08/04/11 TIME: 12:04 54 FUND ACCOUNTING SELECTION CRITERIA: payable.due date "08/15/2011° FUND 502 WATKR/SEWER FUND ORGANIZATION ACCOUNT TITLE - 0655 920155 UTILITY BILLING 0655 970100 OFFICE SUPPLIES TOTAL FISCAL SERVICES/WATER 5023 920220 5023 920220 5023 960980 5023 970167 5023 970167 5023 970167 5023 970270 5023 970320 5023 970330 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970510 5023 970510 5023 970840 5023 970840 TOTAL WATER SYSTEMS MEMBERSHIP DUES MEMBERSHIP DUES WATER SAMPLE TES SAFETY EQUIPMENT SAFETY EQUIPMENT SAFETY EQUIPMENT PRINTING- REPROD- SUPPLIES: BLDG R SUPPLIES: VEHICL SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES. PUMP/T SUPPLIES- PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T PURCHASE OF METE PURCHASE OF METE DIESEL DIESEL CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST --VENDOR 08770 THIRD MILLENNIUM ASSO 09638 OFFICE DEPOT 16396 16396 28442 04338 04338 08778 08292 08636 107213 03507 04338 04574 04574 04574 04574 08636 105845 105845 59843 59843 59843 59843 59843 15574 15574 109145 109145 5025 920410 SUBSIDY:FLOOD AS 109314 5025 920415 SEWER LATERAL PR 109313 5025 930010 R & M EQUIPMENT 05875 5025 970160 TOOLS AND HARDWA 17132 5025 970310 SUPPLIES: EQUIP 09988 5025 970310 SUPPLIES: EQUIP 105649 5025 970330 SUPPLIES: VEHICL 78502 5025 970360 SUPPLIES: SEWER/ 02436 5025 970360 SUPPLIES. SEWER/ 03284 5025 970360 SUPPLIES: SEWER/ 03284 5025 970360 SUPPLIES: SEWER/ 04574 5C25 970360 SUPPLIES: SEWER/ 04574 5025 970840 DIESEL 09:45 6325 970840 DIESE, 109145 AMERICAN WATER WORKS AMERICAN WATER WORKS SUBURBAN LABORATORIES PROSAFETY PROSAFETY HAVEY COMMUNICATIONS PRESSTECH ACE DES PLAINES INCOR SAUBER MANUFACTURING ZIEBELL WATER SERVICE PROSAFETY PRAIRIE MATERIAL SALE PRAIRIE MATERIAL SALE PRAIRIE MATERIAL SALE PRAIRIE MATERIAL SALE ACE DES PLAINES INCOR H D SUPPLY WATERWORKS H D SUPPLY WATERWORKS SHERWIN WILLIAMS SHERWIN WILLIAMS SHERWIN WILLIAMS SHERWIN WILLIAMS SHERWIN WILLIAMS BADGER METER INC BADGER METER INC PETROLEUM TRADERS COR PETROLEUM TRADERS COR BRETT DANKOWSKI INGO HEYNE ATLAS BOBCAT INC. MENARDS CUES LEE AUTO PARTS ACME TRUCK BRAKE AND NORTHWEST ELECTRICAL VOLLMAR INC VOLLMAR INC PRAIRIE MATERIAL SALE PRAIRIE MATER=AL SALE PETROLEUM TRADERS COR PETROLEUM TRADERS COR PAGE NUMBER • 16 ACC9'PAY 1 ACCOUNTING PERIOD. 0/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 13768 45 0.00 1238.10 569746221001 23 0.00 7.65 0.00 1245 75 7000365792 238 0.00 75.00 7000364501 239 0 00 75.00 5730 44 0.00 176.00 2-699740 115 0.00 30.90 2-701710 133 0.00 147.90 4640 272 0.00 81.90 26557 131 0.00 1911.00 222336 242 0.00 33.46 PSI149798 66 0.00 113.32 212927 68 0.00 804,69 2-699740 116 0.00 357.00 94714237 113 0.00 589.00 94718340 131 0.00 138.50 94720008 130 0.00 505.50 94692886 151 0.00 -400.25 222361 249 0.00 63.76 3287451 287 0 00 129.85 3212622 289 0.00 2120 11 8919-8 51 0.00 11.76 1246-8 64 0 00 35.34 846-6 49 0.00 23.58 9114-5 53 0.00 23.58 9020-4 48 0.00 284.12 92515201 78 0.00 2053.10 92519101 200 0.00 397.73 482524E 128 0.00 637.48 486305 125 0.00 984.59 0.00 11403.92 FRP11-046 296 0.00 1955.40 SLP11-040 277 0.00 562.50 639316 261 0 00 1473.43 59897 105 0.00 40 09 348914 178 0.00 1291.91 596504 301 0.00 24.87 1211950012 246 0.00 258.83 16989554 150 0.00 27.69 150533 37 0.00 741 00 150220 36 0 00 797 50 94693867 14C a 00 201 25 947'8958 122 0 00 200.25 486305 124 0.00 984 59 482524B .27 0 00 147 47 RUN DATE 08/04/2011 TIME 12.04:59 SUNGARD PEN'"AMAT1)N _NC FUND ACCOUNTING J SUNGARD PENTAMATION INC DATE: 08/04/11 FUND ACCOUNTING CITY OF DES PLAINES TIME: 12:04:54 CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payable due date "00/15/2011" FUND 502 WATER/SEWER FUND ORGANIZATION ACCOUNT TITLE VENDOR - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT TOTAL WATER/SEWER FUND 0 00 9705.70 PAGE NUMBER: 17 ACCTPAYI ACCOUNTING PERIOD: 8/11 5030 980300 IMPROVEMENTS 100660 MAR'I'AM CONSTRUCTION PAYMENTH2 152 0.00 5355.00 5030 900300 IMPROVEMENTS 107874 M 0 CONSTRUCTION COMP PAYMENT112 103 0.00 84068.96 5030 900300 IMPROVEMENTS 100646 JOHN NERI CONSTRUCTIO FINAL PYMT10 339 0.00 1430.02 5030 980300 IMPROVEMENTS 109146 DINATALE CONSTRUCTION PAYMEN'1'8 3 226 0.00 477.00 TOTAL CIP WATER/SEWER 0.00 91330.98 TOTAL FUND 0.00 113686.43 RUN DATE 08/04/2011 TIME 12:04:59 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMA1ION [NC FUND ACCOUN'TIN(1 DATE: 00/04/11 TIME: 12:04-54 CITY OF DES PI.AINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 10 ACCTPAYI ACCOUN'IING PERIOD: 0/11 SELECTION CRITERIA: payable.due d.lc '08/15/2011" FUND 503 CITY OWNED PARKING FUND ORGANIZATION ACCOUNT ---- -TITLE ---- VENDOR- - PURCHASE OR INVOICE RECNO SALES TAX 5013 970350 SUPPLIES: PARKIN 00189 ANDERSON LOCK CO LTD 6,A507 241 0.00 5013 970350 SUPPLIES: PARKIN 02436 NORTHWEST ELECTRICAL 1698955` 139 0.00 TOTAL CITY OWNED PARKING OPS 0.00 TOTAL FUND 0.00 RUN DATE 30/04/201'. TI"E 12:04:59 SUNGARD PENTAMATXON INC FUND ACCOUNTING AMOUNT 120.60 555 87 676.47 676.47 SUNUARD PENTAMATION INC • FUND ACCOUNTING DATE: 08/04/11 TIME: 12 04.54 SELECTION CRITERIA: payable.due date 0B/V./011° FUND 604 ESCROW FUND ORGANIZATION ACCOUNT - TITLE 604 410040 604 410040 604 410060 604 410060 604 4!0075 604 410160 TOTAL ESCROW FUND TOTAL FUND REFUNDABLE BONDS REFUNDAOLE BONDS ENGINEERING: ADD MANURING, ADD HYDRANT DEPOSITS JULY 4TH/FIREWOR 10380 107168 108646 10'1146 200364 05337 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR PAGE NUMBER: 19 ACCTPAY1 ACCOUNTING PERIOD 8/11 - PURCHASE OR INVOICE RECNO SALES TAX FIRST CONGREGATIONAL VYTO KRUSNIS JOHN NERI CONSTRUCl'iO DINATALE CONSTRUCTION MAINE WEST ATHLETIC B SIGN A RAMA, USA PII1]010042 33 P1110081130 76 FINAL PYMT10 338 PAYMENTS 3 224 REFUND 07 11 157 27262 170 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 08/04/2011 TIME 12:04:59 SUNOARD PENTAMATION INC • FUND ACCOUNTING AMOUNT 250.00 5000.00 101.05 722 59 1100.00 591 46 7765.10 7765.10 SUNGARD PENTAMATION INC DATE: 08/04/11 TIME: 12:04:54 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENT'S BILL. LIST PAGE NUMBER: 20 ACCTPAY1 ACCOUNTING PERIOD: B/11 SELECTION CRITERIA: wyable.due date "00/15/20I1" FUND 701 RISK MANAGEMENT FUND ORGANIZATION ACCOUNT TITLE •---- -- -- -VENDOR PURCHASE OR INVOICE RI,.CNO SALES TAX AMOUNT 701F 920320 UNEMPLOYMENT CLA 64032 IL DEPT OF EMPLOYMENT 2ND QTR 2011 156 0.00 13458.50 701F 920350 WORKMENS COMPENS 05050 THOMAS RICHARD 07/05 07/10 5 0.00 989.12 701F 920350 WORKMENS COMPENS 107970 COVENTRY FIRST SCRIPT FSPBM1458052 57 0.00 146.78 TOTAL RISK MANAGEMENT TOTAL FUND 0.00 :4594 40 0.00 14594.40 RUN DATE .18/0:/2311 TIME '2:04.59 SUNGARD PENTAMATION INC - FUND ACCON: 4G SUNGARD PENTAMAIlON INC FUND Ai'C'OUN7ING DATE. 00/04/11 TIME: 71:04:':4 SELECTION CRITERIA: payable due dole• "00/15/1011" FUND 107 I T REPLACEMENT FUND ORGANIZATION ACCOUNT T' 1'1.E Cl'!? OF DES PIAINES CASH REQUIREMENTS BILL LIST • VENDOR PAGE NUMBER: 21 ACCTPAYI ACCOUNTING PERIOD: 0/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 703F 970115 SUPPLIES: DEPT/O 200294 DELL MARKETING LP XFD7TW4R2 230 0.00 93.81 703F 980410 COMPUTER IIARDWAR 05124 C D W GOVERNMENT INCO ZBR9800 189 0.00 169.00 703F 980410 COMPUTER HARDWAR 200294 DELL MARKETING LP XFD7TW4R2 231 0.00 432.30 703F 980410 COMPUTER IIARDWAR 200294 DELL MARKETING LP XFD8FKX61 229 0.00 77.57 TOTAL I T REPLACEMENT 0.00 772.78 TOTAL FUND 0 00 772.18 TOTAL REPORT 0.00 1306460.46 RUN DAME 08/04/2011 TIME 12:04.59 SUNGARD PENTAMAT ON INC - FUND ACCOUNTING SUNGARD PI-N'1'AMA'I'1ON INC DATE: 00/04/11 TIME: 11 4'.•54 FUND ACCOUNTING CITY OF DES PIJLINES CHECK REGISTER DISBURSEMENT FUND Manual Checks - Various Funds & Accounts CASH ACC'i' CHECK NO SSSUE DT VENDOR Page 22 ORGANIZATION DESCRIPTION SALES TAX AMOUNT 102005 407489 01/22/11 101808 A '1' & 1' 206E 06 07 'I'O 07 06 2011 0.00 37 05 102005 407489 07/22/11 101888 A '1' & '1' 2.06F 07 07 '3'0 O8 OG 2011 0.00 477 !0 TOTAL CHECK 0.00 515.05 102005 407490 07/22/11 109110 A PHASE ELECIIIIC INC 2083 ELEC'T'RICAL WK W RANGE 0.00 7000.00 102005 407506 07/29/11 101888 A T & T 206E 07 16 TO 08 15 2011 0.00 1142.38 102005 407506 07/29/11 101080 A T & T 206E 07 16 TO 08.15 2011 0.00 141.42 102005 407506 07/29/11 101888 A P & T 2061' 07 16 TO 08 15 2011 0.00 192.84 102005 407506 07/29/11 101888 A T & T 206F 07-16 TO 00.15.2011 0.00 617.11 102005 407506 07/29/11 101888 A T & T 206F 07-19 TO 08 18-2011 0 00 86.34 102005 407506 07/29/11 101088 A T & T 206F 07-19 TO 08 18-2011 0.00 59 45 TOTAL CHECK 0.00 2239 54 102005 407507 07/29/11 102970 COMCAS'1' CABLE 206E ACCT 87711007]0016740 0.00 59.95 102005 407507 07/29/11 102970 COMCAST CABLE 1212 ACCT 87.71100710016724 0.00 10.44 102005 407507 07/29/11 102970 COMCAST CABLE 5025 ACCT 8771100710146216 0.00 79 90 TOTAL CHECK 0.00 150.29 102005 407508 07/29/11 2.7917 NICOR 205E ACCT 56-97 35-5048 8 0.00 24.93 102005 407508 07/29/il 27917 NICOR 5023 ACCT 23-79-34-0000 5 0.00 79.84 102005 407508 07/29/11 27917 NICOR 5023 ACCT 86-24.95-0000 9 0.00 24.19 102005 407508 07/29/11 27917 NICOR 5023 ACCT 12-24.95.0000 5 0.00 101.42 TOTAL CHECK 0.00 230.38 102005 407509 07/29/11 104712 VERIZON WIRELESS 0632 A#38046901000001 7/13 0 00 152.04 TOTAL CASH ACCOUNT 0.00 10287.30 TOTAL FUND 0.00 10287.30 TOTAL REPORT 0.00 10287.30 RUN DATE 08/04/1 TIME 11:45:55 SUNGARD PENTAMATION INC - FUND ACCOUNTING for Warrant Register August 15, 2011 Page 23 Amount Transfer Date Automated Accounts Payable $1,306,460.46 08-15-2011 Manual Checks $10,287.30 ** Payroll Activity: Payroll $1,262,189.76 07-29-2011 Electronic Transfer Activity: Bank of America Credit Card $0.00 Chicago Water Bill ACH $0.00 Postage Meter Direct Debits $0.00 First Merit Bank Fees $0.00 Discovery Benefits Admn Fees $0.00 IMRF Payments $271,054.57 08-08-2011 MICA Payment $0.00 Short Term Loan Payoff $0.00 Debt Service Payments $0.00 Employee Medical/Dental Trust $676,273.29 08-03-2011 • Multiple transfers processed on or before date shown " See attached report Total Cash Disbursements: $3,526,265.38 ADOPTED BY THE CITY COUNCIL OF DES PLAINES THIS FIFTEENTH DAY OF AUGUST 2011 AYES NAYS ABSENT Gloria J. Ludwig - City Clerk Martin J. Moylan - Mayor DES PLAINES ILLINOIS Committee of the Whole Item #2a City of Des Plaines Community Development Planning & Zoning Division 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: August 5, 2011 To: Jason Slowinski, Acting City M Michael G. Bartholomew, MC Development From: Scott Mangum, Senior Planner'- l AP, Director of Community and Economic {�'f Subject: Conditional Use Permit for a Place of Worship, 1416 S. Des Plaines River Road, Case # 11 -005 -CU Issue: The petitioner is requesting a Conditional Use Permit under Section 7.2-4-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the establishment of a Place of Worship in the R-1 District. Analysis: Proposed Use Place of Worship (St. Mary's Jacobite Simhasana Church) Petitioner Biju George, 8532 School Street, Morton Grove, IL 60053 Owner Biju George, 8532 School Street, Morton Grove, IL 60053 Plan of Operation Sunday Services during the hours of 9:00am and 11:00am, Sunday School from 11:00am to 1:00pm. Existing Use Place of Worship Surrounding Land Use North: Single -Family Residential East: Single -Family Residential South: Single -Family Residential West: Single -Family Residential Existing Zoning R-1, Single -Family Residential Surrounding Zoning North: R-1, Single -Family Residential Street Classification Comprehensive Plan East: R-1, Single -Family Residential South: R-1, Single -Family Residential West: R-1, Single -Family Residential This section of Des Plaines River Road is identified as a collector street in the Comprehensive Plan. The Comprehensive Plan recommends a Single -Family Residential Use for the existing site and surrounding parcels. St. Mary's Jacobite Simhasana Church has requested a Conditional Use Permit to establish a Place of Worship, make improvements to the principal structure, demolish the existing garage, and construct nine -space parking lot. The 12,600 square foot lot has 75' of frontage on Des Plaines River Road. The proposed floor plan indicates that services would take place on the 1,300 square foot first level which contains the approximately 260 SF sanctuary, pulpit, most holy place, restrooms, office, and storage. The applicant states that the 1,300 SF basement, consisting of a celebration room, kitchen, mechanical room, and storage area, will not be occupied simultaneously with the first floor. Additionally, the existing half -story second level would be vacated with access from the existing staircase removed. A 7' landscape area and 6' high solid fence is proposed along the perimeter of the parking area between neighboring single family residences. The use has been cited by code enforcement staff for operating without a Conditional Use Permit. Conditional Use Findings: As required by Section 3.4-5 (Standards for Conditional Uses) of the Zoning Ordinance, the proposed development is reviewed below: A. The proposed conditional use is in fact a conditional use established within the specific Zoning district involved: Comment: Places of Worship are a Conditional Use in R-1, Single -Family Residential Zoning District, as specified in Section 7.2-4-C of the 1998 City of Des Plaines Zoning Ordinance, as amended. B. The proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan: Comment: The Place of Worship use generally complies with the 2007 Comprehensive Plan, which recommends Single Family Residential for this site. A Place of Worship is a Conditional Use in the R-1 Zoning District. C. The proposed conditional use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity: Comment: The building is in a flood plain. The petitioner plans to remove the garage and pave the rear of the lot for parking. This will require storm water drainage by installation of a rear yard storm drain to the storm sewer. Paving the rear yard and lighting the parking lot will not be harmonious and appropriate in appearance with the existing or intended character of the general vicinity. The proposed church would be located within an existing structure. Alterations are proposed to the structure for access to the North and West sides of the building, however, no significant additions are proposed to the existing structure that would alter the character with the exception of the proposed removal of windows on the front elevation. D. The proposed conditional use is not hazardous or disturbing to existing neighboring uses: Comment: Although the self -defined limited square footage of the sanctuary meets the parking requirements, the plan of operation and testimony at the Zoning Board of Appeals meeting indicate that the nine parking spaces will not be adequate, which would result in additional parking and traffic on the residential side streets because parking is not permitted on Des Plaines River Road. Further, the petitioner estimates a maximum of 30 persons in the building at any one time. Extra cars will have to park on adjacent streets. This will be disturbing to existing neighborhood uses. E. The proposed conditional use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the conditional use shall provide adequately any such services: Comment: The proposed Conditional Use fronts on River Road which is a four lane street with heavy traffic volume. Staffs concern is the volume of cars staging, entering and exiting on to the heavily traveled River Road. Consequently, Staff feels that the proposed Conditional Use is not adequately served by the adjacent highways and streets. F. The proposed conditional use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community: Comment: The proposed conditional use would appear to have adequate public facilities; it would not create a burden on public facilities nor would it be a detriment to the economic well being of the community. G. The proposed conditional use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors: Comment: The proposed church is not anticipated to create a significant amount of additional traffic with the limited size of the sanctuary. H. The proposed conditional use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares: Comment: The proposed project would utilize an existing curb cut on Des Plaines River Road for access. An IDOT permit will be required and the applicant will need to construct curb radii from River Road to the property. I. The proposed conditional use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance: Comment: The proposed exterior building alterations to the church are minimal. The proposed plan would add impervious surface, but would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. J. The proposed conditional use complies with all additional regulations in the Zoning Ordinance specific to the conditional use requested: Comment: As proposed, the proposed church appears to conform to all other zoning regulations as long as compliance is provided with the Conditions of Approval. Recommendations: The Community Development Department recommends denial of the Conditional Use permit modification request for the establishment of a Place of Worship, based on review of the information presented by the applicant, including testimony at the Zoning Board of Appeals meeting, and the findings made above, as specified in Section 3.4-5 (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance. Although the limited square footage of the sanctuary meets the parking requirements, the plan of operation and testimony at the Zoning Board of Appeals meeting indicate that the nine parking spaces will not be adequate, which would result in additional parking and traffic on the residential side streets because parking is not permitted on Des Plaines River Road. At its July 12, 2011 meeting the Zoning Board of Appeals recommended (6-0) that the City Council deny the above-mentioned Conditional Use permit for operation of a Place of Worship in the R-1 zoning district. Under Section 3.4-4-C of the Zoning Ordinance (Conditional Uses) the City Council has the authority to approve, approve subject to conditions, or deny the above-mentioned Conditional Use permit for a Place of Worship in the R-1 zoning district. Staff requests that this item be placed on the Committee of the Whole agenda at the August 15, 2011 City Council meeting. SM/sm Attachments: Attachment 1: Petitioner's Conditional Use Application Attachment 2: Location Map Attachment 3: Site and Context Photos Attachment 4: Plan of Operation Attachment 5: Draft Minutes of the July 12, 2011 Zoning Board of Appeals Hearing Attachment 6: Letter from Zoning Board of Appeals to the Mayor Attachment 7: Plat of Survey for 1416 S. Des Plaines River Road prepared by North Shore Survey, Ltd., and dated April 2, 2010. Attachment 8: Site Plan prepared by Bono Consulting, INC., and dated June 15, 2011. CONDITIONAL USE APPLICATION„ DO NOT WRITE IN THIS AREA - FOR OFFICE USE ONLY CASE NUMBER: Il -0U5- at) DATE FILED a -(-1J Address; of C('ndi'ional Use.:'y I a, rr �� 1 , Des Plaines, II.. Fee Paid/Receipt Number: 10 (t.29 Amount: _ js 11.9 Date:r.,)-1.-11 PDF's are being: ❑ Submitted on a CD-ROM OR ❑ F -mailed to the Project Manager Project Manager: Legal Notice Publical ion Date: , published in the: Journal Topics Scheduled hearing date: 34_11 at 7:30 P.M. in Room ; 02, City Hal; Action by Zoning Administrator/Zoning Board of Appeals/City Council: A Conditional Use is requested in accordance with the City of Des Plaines Zoning Ordinance Section(s) as amended, to allow the: .a1P.P(r27ho leto (,a ItD1oi km( sin tiD avid 1jL..at7on 5 cJ , on the property described by the attached legal description. Applicants) Name81JU GEORGE Signature Telephone: 510-784-0079 Fax:847-965-4 7 8532 SCHOOL STREET, MORTON GROVE, IL. 60053 Mailing Address: Property Owners) Name$IJU GEORGE Signature Telephone: 5" 0-784-0079 Mailing Address: SAME AS ABOVE Fax: 847-965-40 6 Corn act Person: BIJu GEORGE TeklAmnc:1310-984-8079 hax: 1': Mail: bikkug@gmail.com Mailing Address: 400 W. RAND, APT. A307, ARLINGTON HEIGHTS IL. Address of Property:1 41 3 DI hf'7\i jj - k i i/ F:iZ RJ?1�)- Des f l;j1t?C' IIS, Ct0QX Property Index Number: 09-24.-307-034 AND _0.9_21-307-039 (Prom lax bill or township assessor's office) Applicant's interest in 1 he propertyj solc owner [] lessee [] contract purchaser El Other (explain): Present Zoning Classification of Property. _ 1 Current Use of Property: Reside itial Proposed Use of Property: Reside stial with Bulk and Scale Evaluation (Please fill out completely): TRUST IP1b ORII/MATIOt1( Name(s) of Trust Beneficiary (ies)* N/A Address (es) of Trust Beneficiary (ies)* N/A weekly worship services * A]1 applications involving property held bp y a land trust must be signed by the trust officer of the institution holding the trust as the owner of the property. Additionally, the trust beneficiary and his/her current address must be disclosed on this form. The application must also be accompanied by the following: A certified copy of the trust agreement. ° A letter from the trustee certifying that the beneficiary as shown on this application is correct and disclosing any beneficiary changes or lack thereof during the 12 months preceding the filing of this application STANDARDS FOR CONDITIONAL USES The Zoning Board of Appeals and the City Council review the pa;licular facts and circumstances of each proposed Conditional Use in terms of the Ibl;owing standards. Because of this, please answer all questions in detail. "Yes" and "No" answers will not be accepted, and ;f used, may delay your hearing. Is the proposed conditional use, in fact, a conditional use established within the speci tic zoning district involved? (Please explain in detail') Yes -House of Worship and Religious School is a conditio!ial use allowed is: this specific area B. :s the proposed condition: use is in accordance with the objectives of t' -ie City's Comprehensive Plan and this Ordinance? (Please explain in detail) The City o:i.diyia'ce permits this conditional use C. Is the proposed conditional use designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity? (Please explain in detail) The exterior of the structure would undergo little or foto cha age D. Is the proposed conditional use is not hazardous or disturbing to existing neighboring uses? (Please explain in detail) Giveh the size of the lot aid the availability of of oh site parki ig, there should be little or rio disturbance of Yieighbors, Worship would be quiet aid respectful of ieighbors a id be co :ducted solely indoors. E. is the proposed conditional use to be served adequately by essential public facilities and services such as highways, streets, police and fire protection, drainage structures, refuse disposal, waste and sewer, and schools; or''.ic persons or agencies responsible for the establishment Of the proposed conditional use shall provide adequately any such services? (Please explain in detail) YES. PROPERTY LOCATED ON RIVER ROAD, CITY POLICE AND FIRE NEARBY, WATER AND SEWER SERVICE PRESENT AT PROPERTY. F. Does the proposed conditional use does create excessive additional requirements at public expense for public facilities and services and not be detrimental to the economic welfare of the.. community? (Please explain in detail) NO. ALL EXPENSES WILL BE PROVIDED FOR BY OWNER. G. Does the proposed conditional use involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors? (Please explain in detail) NO. SMALL CONGREGATION WILL GATHER FOR SHORT PERIODS ON SUNDAYS AND CHURCH HOLIDAYS. NO MORE THAN 30 PEOPLE WILL BE ON PROPERTY AT ANY GIVEN TIME. H. Does the proposed conditional use provide vehicular access to the property designed that does not create an interference with traffic on surrounding public thoroughfares? (Please explain in detail) PROPOSED PLAN WILL INCLUDE PARKING. STREET PARKING ALSO AVAILABLE. I. Does the proposed conditional use result in the destruction, loss, or damage of a natural, scenic, or historic feature of major importance? (Please explain in detail) NO. .1. Does the proposed conditional use comply with all additional regulations in this Ordinance specific to the conditional use requested? (Please explain in detail) APPLICANT WOULD BE REQUIRED TO MAKE STRUCTURAL CHANGES, RENOVATIONS AND REHABILITATION TO THE PROPERTY. APPLICANT HAS CONTRACTED WITH BONO CONSULTING TO DEVELOP PLANS IN ACCORDANCE WITH THE CURRENT VILLAGE REQUIREMENTS AND ORDINANCES I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith are true to the best of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting; maintaining, and removing public hearing notices as may be required, and, as well as, conducting site analysis. GI-I�& 'I (Signature of Applicant or Authorized Agent) (hate) (Signature of Owner) o ►i 3 i 2°11 (Date) Attachment 2, Location Map - 1416 S. Des Plaines River Rd. Prepared by Comrnwity and Economic Development Department: SM, July 5. 2011 Phone: 847-965-4852 February 1, 20I I City of DesPlaines 1420 Miner Street DesPlaines, Illinois 60016 NANCY NOWAIC SANDER Attorney at Law 8532 School Street Morton Grove, Illinois 60053 ]snail: nancynsander(a),yahoo.coin FAX 847-965-4076 Re: Conditional Use Application 1416 S. DesPlaines River Road, I)csPlaincs, II. To Whom It May Concern: I represent Biju George, the current owner of the 1416 S. DesPlaines River Road property. Mr. George has submitted an application for a Conditional Use Permit seeking to operate a worship site for a small religious congregation comprising about fifteen (15) families. PLAN OF OPERATION Services would take place on Sundays during the hours of 9:00 am to 1:30 pm. The worship service for the entire congregation would begin at 9:30 am and end at 11:00 am. Sunday school services would be conducted from 11:00 am to 1:00 p.m. All congregants would be expected to leave the property no later than 2:00 p.m. A maximum of thirty people, adults and children, would gather at this site one day per week. The only exception may be Christmas when it falls on a weekday. A maximum of fifteen cars would park on the site or on neighboring streets, one day per week, Sunday mornings and early afternoon. NNS:lk cc: Biju George Attachment DESS PLAINES ZONING BOARD OF APPEALS JULY 12, 2011 MINUTES The Des Plaines Zoning Board of Appeals Commission held its regularly scheduled meeting on Tuesday, July 12, 2011 , at 7:30 P. M., in Room 102, City Council Chambers, of the lies Plaines Civic Center. ZONING BOARD OF APPEALS PRESENT: Catalano, Hofherr, Porada, Salctnik, Secgcrs, Szabo ABSENT: None. Also present was Senior Planner, Scott Mangmn, Department of Community and Economic Development. Chairman Seegers called the meeting to order at 7:34 P.M. One change to be made on Page 1, 3"► paragraph from the bottom should be changed to read from "Commissioner Porada asked if there were any assigned parking spaces behind the building." To "Commissioner Szabo asked if there were any assigned parking spaces behind the building." A motion was made by Commissioner Catalano, seconded by Commissioner Szabo, to approve the minutes with the correction of the June 14, 2011, hearing. AYES: Catalano, Porada, Szabo, Seegers NAYES: None ABSTENTIONS: Hofherr, Saletnik MOTION CARRIED Case Number: 11-005 - CU Address: 1416 S. Des Plaines River Road Petitioner: Biju George, 400 Rand Rd., Arlington Heights, IL 60004 Request: The petitioner is requesting a Conditional Use Permit under Section 7.2-4-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the establishment of a Place of Worship in the R-1 District. Petitioner, Biju George, was sworn in. Attorney Nancy Novak, stated that they were requesting the conditional use permit for a place of worship. The structure is a single family home which they want to Attachment 5 Case 1111-005 - CU -1416 S. I)es Plaines River Road July 12, 2011 Page 2 convert into a place of worship for approximately 30 people on Sundays from 9:00 am to 1:00 pm and Holy days, such as Christmas. The survey and planning has been handed in to the City and have been given favorable consideration. 'There will be no access to the second floor. They would only use the first floor and the basement. Mr. Porada counted 9 parking spaces and asked if they wanted another 9 spaces in the back. Attorney Novak confirmed the additional spaces in the back but clarified that the garage would be torn down. The basement would not be used during the time that worship services were taking place on the first floor. Mr. Porada asked if there were any signs out that it is a church or advertised that it is a church. Applicant stated it was not and that they were operating since Scptcmbcr, 2010. The property is owned by the applicant, which property closed in May of 2010. In July, 2010, they started Sunday school. In September, 2010, they also used it for worship services. They were issued a ticket for improper use on September 9, 2010. They stopped all activity after the ticket. After the administrative hearing, they started the process with the City for the conditional use permit. Sometime before Christmas 2010, they started worship services back up. Mr. Porada asked about the structure. The top is the attic. The first floor has a bathroom, two bedrooms, and living room. Worship services are held in the living room and bedrooms are offices. Basement is used as a gathering place. The garage is not used. They have 30 worshipers at this time, with 9 - 10 cars parked (three or four in the driveway, and the other six cars on the street (not on River Road). Attorney Novak states that they are short approximately 3 9 parking spaces short. Mr. Porada stated that at this point they could only fit from one to nine ears. Attorney Novak concurred. Mr. Hoflicrr stated there was no one living at the house but he saw a van with a ladder on it. Mr. George stated there was no one living there. Mr. Hofhcrr stated that River Road is a busy street. lie asked why he selected that location for the place of worship. Attorney Novak stated that the Petitioner was originally going to live there, but his job changed, and thought it would be used as a place of worship - it seemed that the place could work as a place of worship. Mr. Hofherr stated it was a residential neighborhood and would disrupt the entire neighborhood and that there would be inadequate parking. Churches start out very small and they grow and expand the membership and require more room. The space is very limited and there is no room to expand. He felt that it was an improper use of the property. Attorney Novak stated that they understood the concerns regarding the parking and number of worshipers. This is a 10 -year congregation of 15 members. They are not trying to change the look of the house or the neighborhood. If the congregation did grow, they would find another location to fit their needs, put the house back to its original condition and move. Mr. Porada stated that the reality of the situation is that when the congregation grows and they move to another location, the parking lot in the back and the garage would not be corrected and revert to the property's original condition. This would limit the property's viability for sale. Attorney Novak stated that it is in their plan they have to convert the house back to its original condition. Case 1111-005 - CU -1416 S. Des Plaines River Road July 12, 2011 Page 3 Mr. Saletnik stated that although they are not making structural changes, but if the use is approved, they would have to meet ADA requirements and make changes. Attorney Novak stated that it would be out of their control. Mr. Saletnik stated since that a place of worship is a place of assembly; it would attract more people into the congregation. This was not a realistic plan. The property was landlocked with residential property and a busy River Road. Attorney Novak pointed out that the worshipers could park on the public, residential street, as the parking would be at off times. Mr. Hofherr stated that he has driven by and seen that there were many cars parked on that street and the side street taken up by the residents and there were very few spots available for the worshipers. Attorney Novak stated that the space is big enough to fit the cars. Mr. Ilofherr stated that the driveway in the front of the house and space in front of the house was also taken up for parking. The van he saw the van parked in front of the house today. Mr. George stated that was a mistake today. Attorney Novak stated that once the parking was paved and stripped, this would be alleviated. Mr. Szabo stated that the parking would be woefully inadequate for that site and the neighborhood is not feasible for additional on -street parking. If it were to be approved, it would disrupt the other residents to have a parking lot in the back of the house. Mr. Catalano asked about the drainage issues due to the parking lot. Mr. Mangum stated that Public Works and Engineering would also review the plans to ensure compliance. Mr. Salctnik asked, based on the square footage, what the occupancy was. Mr. Mangum stated that the occupancy allowed would be under 49 occupants on the first floor. Mr. Saletnik asked how many cars would bring 49. Attorney Novak stated that on an average Sunday the maximum would be 10 20 people. Chairman Seegers called for the staff report to be read by Scott Mangum. Issue: The petitioner is requesting a Conditional Use Permit under Section 7.2-4-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the establishment of a Place of Worship in the R-1 District. Analysis: Proposed Use Place of Worship (St. Mary's Jacobite Simhasana Church) Petitioner Biju George, 8532 School Street, Morton Grove, IL 60053 Owner Biju George, 8532 School Street, Morton Grove, IL 60053 Plan of Operation Sunday Services during the hours of 9:00am and 11:00am, Sunday school from 11:00am to l .00pm. Existing Use Place of Worship Case 411-005 - CU - 1416 S. Des Plaines River Road July 12, 2011 Page 4 Surrounding Land Use Existing Zoning Surrounding Zoning Street Classification Comprehensive Plan North: Single -Family Residential East: Single -Family Residential South: Single -Family Residential West: Single -Family Residential R -I, Single -Family Residential North: R -I, Single -Family Residential Fast: R-1, Single -Family Residential South: R-1, Single -Family Residential West: R-1, Single -Family Residential I)es Plaines River Road is identified as a collector street in the Comprehensive Plan. The Comprehensive Plan recommends a Single -Family Residential Use for the existing site and surrounding parcels. St. Mary's Jacobite Simhasana Church has requested a Conditional Usc Permit to establish a Place of Worship, make improvements to the principal structure, demolish the existing garage, and construct nine - space parking lot. The 12,600 square foot lot has 75' of frontage on Des Plaines River Road. The proposed floor plan indicates that services would take place on the 1,300 square foot first level which contains the approximately 260 SF sanctuary, pulpit, most holy place, restrooms, office, and storage. The applicant states that the 1,300 SF basement, consisting of a celebration room, kitchen, mechanical room, and storage arca, will not be occupied simultaneously with the first floor. Additionally, the existing half - story second level would be vacated with access from the existing staircase removed. A 7' landscape arca and 6' high solid fence is proposed along the perimeter of the parking area between neighboring single family residences. Conditions of Approval specify that trees shall be planted in these areas. The use has been cited by code enforcement staff for operating without a Conditional Use Permit. Conditional Use Findings: As required by Section 3.4-5 (Standards for Conditional Uses) of the Zoning Ordinance, the proposed development is reviewed below: A. The proposed conditional use is in fact a conditional use established within the specific Zoning district involved: Comment: Places of Worship are a conditional use in R-1, Single -Family Residential Zoning District, as specified in Section 7.2-4-C of the 1998 City of Des Plaines Zoning Ordinance, as amended. B. The proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan: Comment: The Place of Worship use generally complies with the 2007 Comprehensive Plan, which recommends Single Family Residential for this site. A Place of Worship is a Conditional Use in the R-1 Zoning District. Case 1111-005 - CU - 1416 S. Des Plaines River Road July 12, 2011 Page 5 C. The proposed conditional use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity: Comment: The proposed church would be located within an existing structure. Alterations are proposed to the structure to for access to the North and West sides of the building, however, no significant additions are proposed to the existing structure that would alter the character with the exception of the proposed removal of windows on the front elevation. Condition of Approval number three requires Architectural Commission approval of this the proposed alteration. D. The proposed conditional use is not hazardous or disturbing to existing neighboring uses: Comment: None of the functions of the church are anticipated to be hazardous or disturbing to the surrounding neighborhood. E. The proposed conditional use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the conditional use shall provide adequately any such services: Comment: After reviewing the petitioner's plans, the proposed conditional use would be served adequately by essential public facilities and it would not overburden existing public services. F. The proposed conditional use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community: Comment: The proposed conditional use would appear to have adequate public facilities; it would not create a burden on public facilities nor would it be a detriment to the economic well being of the community. G. The proposed conditional use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors: Comment: The proposed church is not anticipated to create a significant amount of additional traffic with the limited size of the sanctuary. H. The proposed conditional use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares: Comment: The proposed project would utilize an existing curb cut on Des Plaines River Road for access. An IDOT permit will be required and the applicant will need to construct curb radii from River Road to the property. I. The proposed conditional use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance: Case # #11-005 - CU -1416 S. Des Plaines River Road July 12, 2011 Page 6 Comment: The proposed exterior building alterations to the church are minimal. The proposed plan would add impervious surface, but would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. J. The proposed conditional use complies with all additional regulations in the Zoning Ordinance specific to the conditional use requested: Comment: As proposed, the proposed church appears to conform to all other zoning regulations as long as compliance is provided with the Conditions of Approval. Recommendation: The Community Development Department recommends approval of the conditional use permit modification request for the establishment of a Place of Worship, based on review of the information presented by the applicant and the findings made above, as specified in Section 3.4-5 (Standards for Conditional Uses) of the City of Dcs Plaines Zoning Ordinance, subject to the following conditions of approval: 1. Prior to issuance of the Conditional Usc Permit, the applicant shall submit a landscape plan providing a minimum 7' -wide landscape buffer along the North, South, and West properties lines with shade trees, a minimum of 2 'A" in caliper, planted on an average of l tree one per 30' of yard length. The Landscape Plan must comply with Interior Parking Lot Landscaping requirements found in Section 10.8-2 of the Zoning Ordinance and shall show the proposed 6' high solid fence per the site plan. 2. Prior to issuance of the Conditional Usc Permit the applicant shall complete the site improvements indicated on the approved landscape plan or post a cash bond equal to an approved estimate of the total cost of the improvements provided by third party contractor. 3. The applicant shall present elevations to the Architectural Commission for review if the windows on the front elevation are proposed to be removed and filled-in. Zoning Board of Appeals Procedure: Under Section 3.4-4-C of the Zoning Ordinance (Conditional Uses) the Zoning Board of Appeals has the authority to recommend that the City Council approve, approve subject to conditions, or deny the above-mentioned conditional use permit for the establishment of a Place of Worship in the R-1 zoning district. The City Council has the final authority on the project. Chairman Seegers asked if there were members of the audience in favor or opposed to the proposal. Mr. Mangum stated he received an email from a resident at 1813 Forest Avenue, stating their opposition — concerns with traffic issues, parking, maintenance of property, snow removal, and landscaping, as well as setting a precedence in the neighborhood. Their property abuts up to the property. Marylyn Binder, of 1850 Wicke, had questions — congregation was 15 families, but how may family members per family — she has seen 6 coming out of the car at one time. Blacktopping the parking lot is not a good idea — they are in a flood plain. If it floods, there will be problems. Wicke and forest have parking on the street with residents on both sides — there is no extra parking. The nine parking spaces to accommodate 9 cars — each car has quite a number of people and would overrun the parking. Patricia Momney, of 1430 S. River road, lives just south of the property. She has been in the house many times and does not believe you can fit 49 people in there. The basement floods and the electrical stuff is a mess. The services never ceased — they have continued to date. The cars are parking right along their fence on the dirt (just a couple of inches from her brand new fence). She also has concerns regarding the Case 1111-905 - CU - 1416 S. Des Plaines River Road July 12, 2011 Page 7 flooding. She also pointed out that people have been there from 8:00 am to as late as 3:00 PM or 4:00 pm. Mr. Saletnik asked how many cars she has seen there. Mr. Momney has seen 12 cars parked on the propel ty. Danette Miller of 1773 Forest, seven houses in from the property. She has seen between 4 6 cars parked on the street up to and past her house. Furthermore the services have been continual. Had concerns that it was a residential area and did not want the zoning change which would affect the property values negatively. Chairman Seegers corrected her that it was a conditional use not a zoning change. Ms. Miller asked if it would revert back to residential without the conditional use. Mr. Chairman Seegers responded that if it were to be abandoned, it would revert back. Ms. Miller also had concerns with the house remaining empty during the week and the maintenance of the property. Terry Schmid, of 1813 Forest, stated that they live directly behind the property and had a serious concern regarding flooding as their property floods a lot and the parking lot would make it worse. There have been 12 cars parking on the street. When Sunday school lets out the children are loud, used the neighbor yard and using a small swing set without asking permission. They use neighboring property as a walk- way. She and another neighbor have also seen a man urinating in the back yard. Chairman Seegers asked what they number of members they have in congregation (besides 15 families). Mr. George stated that many members carpool to their location — but number up to a maximum of 30 individuals would be in worship. Further, they did stop for two orthree weeks between when they received the ticket and the administrative hearing. The children playing in the neighboring yards - they did receive permission. The landscaping would also provide privacy for the neighbors. They would properly maintain the property, landscaping, and would provide for snow removal. Also, some members may arrive early to park on the street so they are not blocked by other congregants parking on the driveway. Chairman Seegers stated that the parking congestion was a big concern for the area - the parking was inadequate now, much less if the use is permitted. Mr. George stated that the condition was based on their current situation; they cannot fit more than 49 people in the house. Chairman Seegers stated it was a conditional use to allow that use in that area. The City has many churches in that area, but the area cannot support additional parking. Mr. Hofherr asked Mr. Mangum about Mr. George's address not being in Morton Grove and was now in Arlington Heights. Mr. Mangum confirmed the Arlington Heights address. Mary Delafeld, 1783 Wicke, had questions. The space might be adequate for a normal worship service, but what about weddings and holidays. In addition, one bathroom for 49 would be inadequate. History shows that a property once converted would never go back to its original use as a residence and would create a loss in property values in the neighborhood. Mr. George stated that there would be two bathrooms in the plan. Weddings and funerals would not and could not be performed at that location. Case 411-005 - CU -1416 S. Des Plaines River Road July 12, 2011 Page 8 Mr. Porada stated that he has reviewed the attorney's letter of February 11, 2011, anticipating overflow parking in the streets. Ile commented that petitioners often promise they would not park on the street. The Community and Economic Development Department has only given them nine spaces in the back, but will not allow the front yard parking. Anticipating that overflow parking on the street, and using front yard parking, shows the kind of neighbor they would be. Ile also generally does not vote for allcr the fact variation because it promotes bad behavior, but would not hold that position as a bias in this case. They bought the property, cleaned it up, and started using the building as a place of worship and then asked for permission. Mr. I Iofherr stated it was not conducive to the neighborhood to allow this use for this property. A motion was made by Board Member Porada, seconded by Board Member Holherr, to deny request for a Conditional Use Permit under Section 7.2-4-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the establishment of a Place of Worship in the R-1 District. AYES: Catalano, Ilofherr, Porada, Saletnik, Seegers, Szabo NAYS: None MOTION CARRIED The meeting was adjourned at 9:00 p.m. by unanimous voice vote. The next meeting of the Des Plaines Zoning Board of Appeals is on Tuesday, July 26, 2011. Sincerely, A.W. Seegers, Chairman Des Plaines Zoning Board of Appeals cc: City Officials Aldermen Zoning Board of Appeals CITY of IsY.. DES PLAINES ILUNOIS Ally 12, 2011 Mayor Moylan and Des Plaines City Council CITY OF DES PLANES City of Des Plaines Community Development Planning & Zoning Division 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 Subject: Zoning Board of Ap?eals Case # 11 -005 -CU, 1416 S. Des Plaines River Road RE: Request to authorize a Place of Worship Honorable Mayor and Members of the Des Plaines City Council: The Zoning Board of Appeals met on July 12, 2011 to consider the above petition. The Zoning Board of Appeals submits the following: 1. Ms. Nancy Nowak Sander, attorney for the petitioner, and Mr. Biju George, petitioner; presented the pertinent facts. 2. The Community and Economic Development Department recommended approval of the Conditional Use Permit, subject to conditions of approval regarding landscaping, screening, and exterior alterations. 3. Five members of the public spoke in opposition to the proposal. 4. The Zoning Board of Appeals recommended (6-0) that the City Council deny the Conditional Use Permit for a Place of Worship. Respectfully submitted, j9 ahN L ,� 0 Arnie Seegers Des Plaines Zoning Board of Appea:s, Ciairman cc: City Officials Aldermen Zoning Board of Appeals Commissioners Petitioners Recording Secretary File Attachment (40 of Bent Iron Pipe roperty Corner Is 0.25 East S East and !party Comer • gm -Ay-% - F 1-1 Ire V t.Y ...OF...Lot 3 and the North half of Lot 4 In FOREST RIVER ADDITION, being a subdivision of Section 21, Township 42 North, Range 12, East of the Third Principal Meridian, according to the plat thereof recorded January 12, 1.940 as Document No. 12421455, In Cook County, Illinois. 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MARY'S JACOBITE SIMHASANA CHURCH 1416 SOUTH RIVER ROAD, DES PLAINES, IL 60018-1742 STTE LOCATION MAP Rex Raines H w� B A•n•w„ A.1 Y 3 115 I I 1 = �AWE Ewe 4•+M M PA1 E . a .,wore FIw An 1•,n East -1,ra,c1.11 PAn a DRAWING INDEX: S-1 TITLE SHEET & PROPOSED SITE PLAN A-' 00 EX,ST:NG BASEMENT r.00R PLAN A-101 EXISTING FIRST FLOOR PLAN A-102 EXISTING SECOND FLOOR PLAN A-110 PROPOSED BASEMENT FLOOR PLAN A-111 PROPOSED FIRST FLOOR PLAN A-112 PROPOSED SECOND F-OOR DEMO PLAN G' HIGH (SC 1[ FF \CF__88.50' 166.25' 17,50' u t A 1C I 1e A VOV' 7'AVEV7NT A JN.; AN )'CAPII IC .7 5.00' – i 1 r... in 0 0 / es – / 1 \�J 13.37' – ' 12 62'• – 8.50'--8.50' . 8.50'-- 8.50'.–��-16X8.00'– A\ !NG 1 to es \F 4. ASP1-•A r'AVFMFI%i \ /1-11,r- us 1-1f- 167.00' 6' GI _OL :.) EYCE RLVOVL EXIS'ING CANOPY .09'- --25.60' 'Or.C: WALK SAWCJ & PEVOVF PAVFVF\T- 1 R- SJR=AC FXIST NG o ASP 1AL re �AVCV�A LOT AREA -12,600 SQ. FT. PARKING SUMMARY REGULAR PARKING - 8 HANDICAP PARKING -1 TOTAL PARKING PROVIDED - 9 2500 .HHw,:hment 15 i� 51 Fr-- TITLE SHEET AND PROPOSED SITE PLAN REMODELING - ST. MARY'S JACOBITE SIMHASANA CHURCH 1416 SOUTH RIVER ROAD, DES PLAINES, IL 60018.1742 coma. : �..,..o- 111SitlOY-O■nOPtOu� �n•1w -.an 11M11RQQ RIMY f .. F -1D0.,. 11 T • H 11101-1 fy PROJECT NO.. BASE FILE. SHEET FLE- 1*pa1 ISSUE OATS, MAV 09.7011 SCALE 1'207 SKEET NUMBER s-1 la r c h i t e c t sl &pew)BASEMENT FLOOR PLAN 3/S' = -Cr' NORTH L = = L L.. L I 1 -T 1 II 11 11 ri: ar---Til'—J-1 1 \ U I I I \` II I I 1 d, l'Ilfr� r�---7r 11 II I L u,-. -4 DEMOLISH EXISTING FRAME PORCH FOUNDATION IN ITS ENTIRETY. TYP. DEMOLISH EXISTING TRAMC WALLS & EXISTING TOILET & SINKS IN THEIR ENTIRETY, TYP. L - REMOVE EXISTING CABIN 1 i �� COUNTERTOP SINK. & ST0V 1 l --- RE-INSTAI L AT END OF PROJEC'. J I SAWCUT & DEMOLISH EXISTING CONCRETE FOUNDATION WALL 10 MAKE NEW OPENING, PM. DEMOLISH EXISTING DRYWALL SOFFITS IN THEIR ENTIRETY. TYP J I . 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Ch`o>'e0 br V 8Nc DEMO BASEMENT FLOOR PLAN Q_inn rThi DEMO FIRST FLOOR PLAN NORTH F-7- 1 M I I) � _J 1 rr I I I I ) I\ III �1 �1 �1 1 I i(/. d=ice 1�....',,l -1-T ill rj / 1 1 1 1 1 / 1 1 1 1 IF _1 L II , X - 11 �/ I I I III \\ .� 1 �� 11 /fl 14- 1 1 L — —1 II //' II taint " I r —IT.—.. —U.1 , I / I I r. —i I I 1 1�,� ....._N ,AI I I 111 r- ----1 r----i-I 1 -------.1I --- ±____ILL L -0- e E// 11 �- EMOVF DOS ING L- \J L.... \ ff--, !HESE TWO EXISTING II / DOORS & FRAMES. TYP. �\ DOORS &FRAMES ARE II j , 1 1 i0 REMAIN, TYP. II ., -- II ki 1 1 1 1 i, J I I 11 1 1 11 1 1/ '11 j LL ~ j \' ---1 1 W DEMOLISH EXISTING BAIH ROOM IN ITS ENTIRETY. TYP. 1 t _ THESE TWO EXISTING 4 JJJ CLOSETS ARE TO REMAIN INTACT, TYP. 1_ M DEMOLISH EXISTING FRAME PORCH IN R5 ENTIRETY. TYP. 1�I T t't J J L_ DEMOLISH EXISTING WOOD STAIRS TO SECOND FLOOR IN ITS ENTIRETY. TYP. CUT & REFRAME EXISTING WOOD STUD WALL SO THAT THIS OPENING LINES UP WITH THE FRONT DOOR OPENING. \N 1 1 11 Fr 1 1 1 \ 'L J• / r \ \ . / \,-_, . , -- -. REMOVE EXISTING FRONT DOOR, CANOPY. & CONCRETE STAIRS. TYP. L J J I . IVINK T JACOBITE SIMHASANA CHURCH REMODELING 1416 SOUTH RIVER ROAD DES PLAINES. IL 60018-1742 Nt1. Deseupinn Dake IOW Dew .m . ..o.. rypa-1..,1A..aesv.111r F ..w• u syp an/p.1,.,i.., .+ 1 •, • 11307012 WO yard. Kvcr *is bsert .rebs. ass .ra to r c h i t e c t s 1018 Busse Highway Park Ridge. Ilb7ois 60068-1802 847.993.0200 voice 847.993.0201 fox www VRAorchitecls corn m. w —. m .aq.u�) w 1e....s a. ees•y- er-W.u..q.le.11S. m.. eN es ass form es mar sbolisiss see OM pry is Ss adNiessel 10 any seal F.ul e011YIq M o..••••••• images. /.•Sums M Hsu.. p M .sNuuel Vows Sow rasistlesed et • diiissesisst •o .IMM �n�.w •tt tS. M�munes sus .•7.•�lI r r w..rrl .spa 6O NOT SCALE THESE ORAMMNGS VRA PROJECT H6223 Start Dot. 0228.20" Ora .+• by MR Checked by 914 DEMO FIRST FLOOR PLAN rThi DEMO SECOND FLOOR PLAN I ` 3/8" = 1'-0" NORTH • INF OF EXISIINC; RUB DING BH OW. YP. NE OF EXIST NG FLAT C. [INC ABOVE. TYP. F====41 .. .. 1 II ` II-rrrTrr�lrr-71, II -- I I _I I I I. IJ_I.I I I /, d I I 1 I I I I I I I /i _- i ILI L1 -1—L L—��' L�� I I I i k 1`----I II L '"—J II I t L DEMOUS11 AU. EXIS ING WALLS AND THE STAIRS UP TO SECOND FLOOR. REMOVE ALL WOOD PANELING DOWN TO THE DRYWA.1. AND THE CARPETING DOWN TO THE SUBFLOOR. NFILL STAIR OPENING TO ABANDON SECOND FLOOR AND CONSIDER IT AS ATTIC SPACE. TYP. u- H UNE OF EXIS'ING FLAT CEILING ABOVE, VP. LINE Or EXISTING BUILDING BELOW. 'YP. JI.ivf r T JACOBITE SIMHASANA CHURCH REMODELING 1416 SOUTH RIVER ROAD DES PLAINES. IL 60018-1742 M0. 0c/Ie u; NOTES: • 4 sw•e.1 I IT, -,61 1,1P 5R wt 7" MAX. 2'-J� "idTAL�RISfi IIP `` \ IWTiHeNAR I61 .N. PAPERY BAWWI raYsA Fht Y f 0-UYI Of-VA— ) ri -VA- 1. AT NO TIME WILL THE BASEMENT & FIRST FLOOR LEVELS BE OCCUPIED SIMULTANEOUSLY. 2. IN ORDER TO MEET THE MINIMUM CEILING HEIGHT REQUIREMENTS OF THE 2009 IBC SECTION 1208.2, THE BASEMENT CEILING HEIGHT MUST BE MADE TO BE NOT LESS THAN 7-6" , WHICH CAN BE ACCOMPLISHED BY EITHER OF TWO WAYS, RAISE THE ENTIRE BUILDING OFF OF THE FOUNDATION & ADD 10" HIGH MINIMUM KNEE WALLS, OR 10" HIGH MINIMUM FOUNDATION WALLS ON TOP OF THE EXISTING FOUNDATION WALLS. THE SECOND METHOD TO ACCOMPLISH THE CEILING HEIGHT ISSUE IS TO REMOVE THE EXISTING BASEMENT FLOOR SLAB & SUB -BASE COMPLETELY, DIG DOWN A MINIMUM OF 10", REMOVE & RE -POUR THE FOOTING & FOUNDATION WALL A SECTION AT A TIME (MAKING THE BOTTOM OF FOOTING LOWER AS NEEDED), AND THEN INSTALL NEW COMPACTED GRANULAR SUB -BASE, AND THEN POUR A NEW CONCRETE BASEMENT FLOOR SLAB (THE NEW SLAB TO CEILING HEIGHT MUST BE 7'-6" OR GREATER). 3. THE WHEEL CHAIR LIFT SHALL BE AN ACCESSIBLE MEANS OF EGRESS PLATFORM LIFT, AND THEREFORE MUST HAVE EMERGENCY STANDBY POWER IN ACCORDANCE WITH ASME A18.1, AND 2009 IBC SECTION 1007.5. 4. AN APPROVED FIRE ALARM SYSTEM WILL BE PROVIDED, INCLUDING PULL STATIONS, SMOKE & HEAT DETECTORS, AUDIO / VISUAL ALARMS, AS WELL AS AN EMERGENCY LIGHTING SYSTEM & MEANS OF EGRESS ILLUMINATION. 5. AN EXHAUST FAN WILL BE PROVIDED ABOVE THE KITCHEN STOVE / OVEN. 1,300 GROSS SQ. FT. - 47 OCCUPANTS TOTAL PROPOSED BASEMENT FLOOR PLAN �J NORTH (1) - nicer- ittl•-•10, 4 .1 ri .^ J .•111•15;4 0017•1 Lon] oro 4l?M Ixr 9 .v�nn UNCOVCEVTRAIED I'ABIES B CI,ARSI YMX. RAI C 44e_ I I 1 • EXIT A GRADE OUT 0 UERIC WAY VIA SDEWA.L gir QL r4.m, ) V6 OCCI1PAh SI r I.11� l.y'.1,Iy,y tSt M.1 "Vt. COOHIB 041- _7;1 0- 1-1 { ! I I { I I 1 I 1 . I L 31. IVIP T JACOBITE SIMHASANA CHURCH REMODELING 1416 SOUTH RIVER ROAD DES PLAINES. IL 60018-1742 Desalp'Ao 0o4 mot, , •.-•V c..e4 Mr.,O nr nn 11—m1• OVA ri how 119 mann .0.0 a, to r c h i t e c t s 0 8 Besse Highway Pak Ridge. Rnols 60068- 802 847 993.0200 voice 84" 993020 ox www VRAarchitec's.com I•••••• Iowa Qs nom.•ry•e,, •We • 11p.y.pWWW D. 1.1, V••11 •r. W.Y. Om .No. _• *Claw 0•.. 0.O.p ...I M. ,.p•••••• M • .h• Si0M+• Y.4.=Vow 0!.ri• •tl YORK! ••••••••• ..s DO NOT SCALE THESE ORAMSNGS VRA PROJECT 86223 Stott Dote 02.28 20 Doom DE MRF Checked by es+c PROPOSED BASEMENT FLOOR PLAN A 1 1 n NOTES: 1711 Al 10 (A Lt OLN TNG 07 -tet 11Aefe- n p40 (1CCuPAN1SI \ (WHEKCHA* IR' WWI mERGL NCV DN ` N 1 CANER, CACX-LP) 1__-_% I / I / !. I � M- ON Sit i'" M. 42' 11 -TOTAL RISE 1. AT NO TIME WILL THE BASEMENT & FIRST FLOOR LEVELS BE OCCUPIED SIMULTANEOUSLY. 2. THE WHEEL CHAIR LIFT SHALL BE AN ACCESSIBLE MEANS OF EGRESS PLA'FORM LIFT, AND THEREFORE MUST HAVE EMERGENCY STANDBY POWER IN ACCORDANCE WITH ASME A18.1, AND 2009 IBC SECTION 1007.5. 4. AN APPROVED FIRE ALARM SYSTEM WILL BE PROVIDED, INCLUDING PULL STATIONS, SMOKE & HEAT DETECTORS, AUDIO / VISUAL ALARMS, AS WELL AS AN EMERGENCY LIGHTING SYSTEM & MEANS OF EGRESS ILLUMINATION. 5. EXHAUST FANS WILL BE PROVIDED IN THE TOILET ROOMS. 1,300 GROSS SQ. FT. - 49 OCCUPANTS TOTAL PROPOSED FIRST FLOOR PLAN 3/8' = 1%0" NORTH BASEMENT FLOOR = 1,300 GROSS SQ. FT. FIRST FLOOR = 1,300 GROSS SQ. FT. TOTAL AREA = 2,600 GROSS SQ. FT. a V‘111.41 (NO OCCUPANTS( A'. IAP IAA -4 qY HALL .1 RR S II(0 RAISED HWAR PLAIIORM T --1 1 5 MA.H PAGED FLOOR PLAT ORM swcworr I] .Y .Y MS -nNC.A CONC Y RAZED CHAIRS ONLY RO1FORD) 1a1 AIST( LID 91Kr I* 1 YVP, ro APPROXIMATE OCATION 4c. OF NEW AMC ACCESS IIA C . VERITY XAC1 I / 1 .00AIX)N W FIELD • (, / 1 ; I/\ I / r / II 1 1 )NO OCCL.PANIS) 'NO CHAIRS ALLOWED) SARf:11YR. V ll! mu Pts I I l,lp} CONCENIRAIED (C,IAIRS ONLY 401 TOAD' INVALL NEW WINDOWS W NEW OPS4P0 OWI r MI SICVACL ]Y .10. REMOVE RIMING WINDOWS & INFILL OPENING TO MATCH EXIST. WAL 74� DN R06.761 99 1 2" TIDTAiL RISE I ' 44A 4. "#Se l7e" OODE T AT GRAOUT ♦ 'l"Oe 10 DI MEWAY & PART INC 101 4 - RAMP DN . 2 SLOPE MAX RAMP DN 1.12 SLOPE MAX. 31 . IVIfiK T J JACOBITE SIMHASANA CHURCH REMODELING 1416 SOUTH RIVER ROAD DES PLAINES. IL 60018 1742 No. DescdpIon 10• 4•3S20 a Iele•Ye.61e l7] l a r c h i t e c t s1 0 8 Busse Highwoy Pak Ridge, Itinois 60068-1802 847 993.0200 voice 847.993.0201 fax www. V RAarc hit ec t s. com 00315111. rhoo Mated ey,wey mews Vs swam, seer e�rlae era We, wlr .0.' Owe pm..teee lawns .wiw +• wee —r*, ane er —IS _.y bow s ese A . ea9 wA—y O1 M efeelee To eee ealam M cereal .111et*+wOY .cI lie apeman! *Doom .1wer en*. wee has ear a as Cheer ewe MWes'I ease -,.Wee - M A. vs* .l Tee... eere DO NOT SCALE THESE 0RAWI.GS VRA PROJECT 746223 S orI Dote 02 28 201 Drown by MRF Checked by 8NF PROPOSED FIRST FLOOR PLAN A 1 1 1 NO OCCUPANTS (ATTIC SPACE ONLY) n 3/8" PROPOSED ATTIC PLAN NORTH Cr-) Alec IHOOCCU0AN1S) AKROXYMIE LOCATION U/ I.EWAITIC ACCESS HATCH. VERIFY EXACT l°CANON IN Rao. / \ 1 J I . IVT/A T . JACOBITE SIMHASANA CHURCH REMODELING 1416 SOUTH RIVER ROAC) DES PLAINES, IL 60018 1742 Oe3alplion Doi isonooyr M we ir:n a„aooks...� 113a/012 Men •.w IM 11a..N�:.ic 1raltln 1 nap . ja r c h i t e C t s 1018 Busse Highway Park Ridge. Onois 60068-1802 847.993.0200 voice 847.993.0201 fax www. V RAarchitec ls.corn 1. r .041.0 ame.. 1..n War eopyrin r .ew i.1.p. pagape or moodlpiona Xammo 11 t any boar • SO... .o O., NMto 01; •H rt, 1 .W lra ..n0111N0 M a^Artl OIeM losolabo aroor OM Vaasa Moo oorti 1.y •oo 114 *012 .1 a — 100.000, r. o... aAm. w1roman es DO NOT SCALE THESE DRAMRHGS VRA PROJECT #6223 Slat Dole Drom by Checked by 02.28_20 _MR BN PROPOSED ATTIC PLAN A 1 1e) Committee of the Whole Item #3a City of Des Plaines fr 1 4 Public Works and Engineering Department It�' tea; 1420 Miner Street VIDES PLAINES) Des Plaines, IL 60016 iwNois Tel: 847-391-5390 Fax: 847-391-5619 iiiiinialEPAORANDUIPA Date: July 29, 2011 To: Jason Slowinski, Acting City From: Timothy P. Oakley, P.E., Dir Subject: Home Generator Rebate Program f Public Works and Engineering- 0 Issue: On July 27, 2011, the Engineering Committee met to review guidelines for a home generator rebate program that would help subsidize the purchase of generators by residents to be used during periods of power outages. Analysis: During power outages, generators are used to maintain power to equipment such as sump pumps and lights, as well as appliances such as refrigerators and freezers. The purpose of a generator is to prevent damage or loss of property, in particular, during storms. The typical home generator is portable, gasoline operated, and ranges in capacity from 1,800 watts to 8,000 watts. Cost range is approximately $400 to $1,000. The smaller units typically come equipped with two, 120 Volt AC outlets while the larger units have four 120 Volt AC outlets and one 120/240 Volt outlet. A portable generator requires manual startup and connection to equipment and appliances as well as refueling with gasoline. Automatic, standby generators are also available. They typically run on natural gas, automatically transfer control to the generator during a power outage, and power the entire house. They range in cost from $3,000 to $10,000. Attached for your review is a draft Home Generator Agreement that was revised to address the Engineering Committee's comments from the July 27, 2011 meeting. The document would be executed by the City and property owner prior to the purchase or a generator in order for the property owner to receive a rebate. We recommend a rebate amount of 50% of the cost up to $250 for portable generators and $400 for standby generators be established with a maximum expenditure to the City of $15,000 for 2011. Funding in 2012 would be reviewed and set in connection with the 2012 budget. In 2010, the Engineering Committee met on this subject and asked for additional information regarding the possibility of volume purchasing of generators from retailers. in this case, the City would purchase a large quantity of generators from a national retailer and resell them to residents. Please see the attached memorandum from City Attorney David Wiltse regarding the results of that inquiry and the conclusion that a rebate program to residents is preferred. Page 2 of 2 Accordingly, the procedure for receiving a rebate would include: • Property owner (single-family or townhouse owner) completes application form (includes owner verification and proof of address) and signs agreement prior to generator purchase. The pre -approval is a means in which we can track the number of rebates and keep the program within budget; • After application and agreement approval, property owner purchases generator within 30 days; • Property owner submits original receipt and UPC symbol from the packaging to Finance Department for reimbursement; • Finance Department processes reimbursement check. • Permit application is required for standby generators; the approximate $250 permit fee will be returned upon final approval of the installation. Recommendation: We recommend approval of the Home Generator Rebate Program as described above. Source of funding would be General Fund Overhead (0657-920425). TPO/tpo Attachments Home Generator Agreement (marked copy) Home Rebate Program, Additional Information Resolution H.\Engineering\Correspondence',City Council Meeting\201 18-15-11\Home Generator Rebate Program\Home Generator Rebate Program, 2011 City Council Memo docx CITY OF DES PLAINES HOME GENERATOR AGREEMENT THIS AGREEMENT is made between the CITY OF DES PLAINES, (hereinafter "City") and of , Des Plaines, Illinois property owner(s) (hereinafter "Owner(s)"). 1. The Owner(s) agrees to purchase a home generator for emergency use at the above address in the event of power outages caused by weather, flooding or other problems. Upon presentation of an original receipt and the UPC symbol for the unit to the Finance Department for the purchase of a home generator for the Des Plaines property stated above, the City agrees to reimburse the Owner(s) by check as follows (check type of generator to be purchased): na. Portable Generator: 50% of the cost of the generator not to exceed two hundred and fifty dollars ($250.00). b. Standby, Natural Gas -Fired Generator: four hundred dollars ($400.00) and permit fees will be refunded upon approval of the installation. 2. This program applies to owners of single family homes and townhomes. There is a maximum of one reimbursement per household. 3. The Owner(s) agrees that as a condition to receiving this reimbursement, they maintain their residence in Des Plaines for two years after the date of this agreement. The Owner(s) also agrees to be subject to and allow a random compliance check to establish that the generator is at the above property address for use at that address. 4. Should the Owner(s) choose to move out of Des Plaines prior to the expiration of the two year period, the Owner(s) agrees that the City shall be entitled to a repayment of the reimbursement amount and agrees to repay the City the reimbursement amount. 5. The Owner(s) agrees that the repayment set forth above is a fee owed to the City and a lien against the property which, if not paid, shall be collectible before a Real Estate transfer stamp may be affixed to a deed for the property referenced above. 6. The Owner(s) agrees that the City retains a security interest in the home generator to the extent of the reimbursement amount until two years after the date of the agreement. 7. For the purposes of this agreement, the date the agreement is signed is the date the City Manager or his designee signs the agreement. The signatures below indicate our acceptance of the terms of this agreement. CITY OF DES PLAINES: PROPERTY OWNER(s): Date Date Account # 0657-920425 Legal\Forms\Home Generator Agreement City of Des Plaines City Attorney's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: February 16, 2011 11-117 To: Jason SIowinski, Acting City Manager Cc: Dorothy Wisniewski, Director of Finance Mike Bartholomew, Director of CED Tim Oakley, Director of PW and Engineering Raymond P. Bartel, Attorney at Law From: David R. Wiltse, City Attorney 1, '/j Re: Home Generator Agreement Attached please find Ray Bartel's memorandum of February 4, 2011 regarding his review of the Home Generator Program. As the memorandum concludes, the only way the vendors seem to be able to give us the discounts we want is to have the City purchase and hold the home generators for resale. This presents a significant increase in the cost of the program (per item rebate compared to full purchase price plus sales tax). It also presents the problem of accumulating and storing the inventory, and will cause problems with the manufacturer's warranty. If we do purchase the home generators, we would either have to pay the sales tax or present the sales tax exemption letter and then charge the sales tax to the end purchaser and remit the sales to the Illinois Department of Revenue. This would require us to register with the State and submit the required periodic paper work including sales tax returns. The staff time spent on purchasing, storing, keeping inventory, and dealing with sales tax issues would be an added cost of this program to the City. Many home generators, if held in our inventory for even a few months, would be near the middle or end of their warranty, even if the manufacturer would recognize a second purchaser as being entitled to a warranty. Due to the aforementioned problems, unless the initial program of cash rebates to individual purchasers is utilized, I do not recommend the City becoming involved in this program. Attachment DRW:mu r,egddMM ,tat I Sto i Harm Gramma Asram-r e residents for a generator purchase. Residents would be able to purchase a generator from any retail supplier and qualify for the rebate. The rebate procedure would be substantially as outlined by Tim Oakley in his April 4. 2010 memorandum to Jason Slowinski. The home generator agreement attached to Mr. Oakley's memorandum can be used. One matter that does need to be clarified in Mr. Oakley's memo and the attached agreement is whether the rebate applies only to Des Plaines property owners who reside in the property, or whether landlords or renters can qualify for a rebate. The only way residents could purchase a generator at a discounted price would be if the City purchased generators in bulk at the prices indicated on Mr. Laberg's spreadsheet, and then resold them individually to residents at the discounted price. However, this would mean that the City would become a reseller of these generators. Manufacturer's warranties may no longer apply to the resale of the generators to the residents and the City may have to provide some type of limited warranty. In addition, the City may be required to collect and report sales tax. A decision would have to be made on which generators the City stockpile and offer for sale since there are so many different brands and sizes of generators available. And finally, the initial allocation for the program would have to be substantially increased to cover the purchase of the generators, and provisions would have to be made to store the generators prior to resale. I believe staff is unanimous in their opposition to this proposal due in part to the high initial cost of purchasing the generators, and the difficulty of administering a resale program. I have attached John Laberg's spreadsheet, Tim Oakley's April 4, 2010 memorandum, and the home generator agreement to this memorandum for your reference. a1r, DES PLAINES u t O4S City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tei 847-391-5390 Fax • 847-391-5619 MEMORANDUM Date: August 4, 2010 Ref. #10-167 To: Jason Slowinski, Acting City Manager From: Timothy P. Oakley, P.E., Director of Public Works and Engineering Subject: Engineering Committee Meeting. August 12. 2010 Home Generator Rebate Program Issue: Staff has been asked to prepare guidelines for a home generator rebate program that would help subsidize the purchase of generators by residents to be used during periods of power outages. Analysis: During power outages, generators are used to maintain power to equipment such as sump pumps and lights, as well as appliances such as refrigerators and freezers. The purpose of a generator is to prevent damage or loss of property, in particular, during stones. The typical home generator is portable, gasoline operated, and ranges in capacity from 1,800 watts to 8,000 watts. Cost range is approximately S400 to $1,000. The smaller units typically come equipped with two, 120 Volt AC outlets while the larger units have four 120 Volt AC outlets and one 120/240 Volt outlet. A portable generator requires manual startup and connection to equipment and appliances as well as refueling with gasoline. Automatic, standby generators are also available. They typically ran on natural gas, automatically transfer control to the generator during a power outage, and power the entire house. 1 hey range in cost from $3,000 to $10,000. Attached for your review is a draft Home Generator Agreement that we suggest would be executed by the City and property owner in order for the property owner to receive a rebate. We recommend a rebate amount of S250, and that $15,000 be set aside for the program. The procedure for receiving a rebate would include: • Property owner (single-family resident) completes application form (includes owner verification and l'proof of address) prior to generator purchase. This is a means in which we can track the number of rebates and keep the program within budget; • After application approval, property owner purchases generator, • Property owner submits original receipt to Finance Department for reimbursement; • Finance Department processes reimbursement check. CITY OF DES PLAINES HOME GENERATOR AGREEMENT THIS AGREEMENT is made between the CITY OF DES PLAINES, (hereinafter "City") and of , Des Plaines, Illinois property owner(s) and resident(s) (hereinafter "Resident(s)"). 1. The Resident(s) agrees to purchase a home generator for emergency use at the above address in the event of power outages caused by weather, flooding or other problems. Upon presentation of a receipt to the Finance Department for the purchase of a home generator for the Des Plaines property stated above, the City agrees to reimburse the Resident(s) by check for an amount not to exceed two hundred .ind fifty dollars ($250.00). There is a maximum of one reimbursement per single family household. 2. The Resident(s) agrees that as a condition to receiving this reimbursement, they maintain their residence in Des Plaines for two years after the date of this agreement. The Resident(s) also agrees to be subject to and allow a random compliance check to establish that the generator is at the above property address for use at that address whenever necessary. 3. Should the Resident(s) choose to move out of Des Plaines prior to the expiration of the two year period, the Resident(s) agrees that the City shall be entitled to a repayment of the $250 and agrees to repay the City the S250.00. 4. The Resident(s) agrees that the repayment set forth above is a fee owed to the City and a lien against the property which, if not paid, shall be collectible before a Real Estate transfer stamp may be affixed to a deed for the property referenced aboce. 5. The Residents) agrees that the City retains a security interest in the home generator to the extent of $250.00 until two years after the date of the agreement. 6. For the purposes of this agreement, the date the agreement is signed is the date the City Manager signs the agreement. The signatures below indicate our acceptance of the terms of this agreement. CITY OF DES PLAINES: PROPERTY OWN ER(s) a -k a Resident(s): Date Date .c.ulfamuNome 041m+us Agicttneni CITY OF DES PLAINES RESOLUTION R - 112 - 11 A RESOLUTION AUTHORIZING THE ADOPTION OF THE HOME GENERATOR REBATE PROGRAM FOR THE CITY OF DES PLAINES. WHEREAS, on July 27, 2011, the Engineering Committee met to review guidelines for a Home Generator Rebate Program that would help subsidize the purchase of generators by residents to be used during periods of power outages; and WHEREAS, Staff has developed an agreement, which was revised to address the Engineering Committee's comments from the July 27, 2011 meeting; and WHEREAS, the procedure for receiving a rebate in conjunction with the Home Generator Rebate Program would include: • Property owner (single-family or townhouse owner) completes application form (includes owner verification and proof of address) and signs agreement prior to generator purchase. The pre -approval is a means in which the City can track the number of rebates and keep the program within budget; • After application and agreement approval, property owner purchases generator within 30 days; • Property owner submits original receipt and UPC symbol from the packaging to Finance Department for reimbursement; • Finance Department processes reimbursement check; • Permit application is required for standby generators; the approximate $250 permit fee will be returned upon final approval of the installation.; and WHEREAS, it is in the best interest of the City to adopt the Home Generator Rebate Program for the City of Des Plaines to help subsidize the purchase of generators by residents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby adopts the Home Generator Rebate Program in the City of Des Plaines to help subsidize the purchase of generators by residents and approves the City of Des Plaines Home Generator Agreement, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: R. CITY CLERK David R. Wiltse, City Attorney LegaARes\2011\Adopt Home Generator Rebate Program 2 and CITY OF DES PLAINES HOME GENERATOR AGREEMENT THIS AGREEMENT is made between the CITY OF DES PLAINES, (hereinafter "City") of , Des Plaines, Illinois property owner(s) and resident(s) (hereinafter "Resident(s)"). 1. The Resident(s) agrees to purchase a home generator for emergency use at the above address in the event of power outages caused by weather, flooding or other problems. Upon presentation of an original receipt and the UPC symbol from the unit to the Finance Department for the purchase of a home generator for the Des Plaines property stated above, the City agrees to reimburse the Resident(s) by check as follows: a. Portable Generator: 50% of the cost of the generator not to exceed two hundred and fifty dollars ($250.00). b. Standby, Natural Gas -Fired Generator: four hundred dollars ($400.00) and permit fees will be refunded. 2. This program applies to owners of single family homes and townhomes. There is a maximum of one reimbursement per household. 3. The Resident(s) agrees that as a condition to receiving this reimbursement, they maintain their residence in Des Plaines for two years after the date of this agreement. The Resident(s) also agrees to be subject to and allow a random compliance check to establish that the generator is at the above property address for use at that address whenever necessary. 4. Should the Resident(s) choose to move out of Des Plaines prior to the expiration of the two year period, the Resident(s) agrees that the City shall be entitled to a repayment of the reimbursement amount and agrees to repay the City the reimbursement amount. 5. The Resident(s) agrees that the repayment set forth above is a fee owed to the City and a lien against the property which, if not paid, shall be collectible before a Real Estate transfer stamp may be affixed to a deed for the property referenced above. 6. The Resident(s) agrees that the City retains a security interest in the home generator to the extent of the reimbursement amount until two years after the date of the agreement. 7. For the purposes of this agreement, the date the agreement is signed is the date the City Manager signs the agreement. The signatures below indicate our acceptance of the terms of this agreement. CITY OF DES PLAINES: PROPERTY OWNER(s) a/k/a Resident(s): Date Date LegaAForms\Home Generator Agreement Exhibit ff NEW BUSINESS DES P_A:NES WNOIS New Business Item #4a City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5451 MEMORANDUM Date: August 5, 2011 To: Mayor and Aldermen of the City C From: Jason T. Slowinski, Acting Subject: Waiver of Flood -Related Permit Fees Issue: Whether the City of Des Plaines should waive permit fees for flood damage repairs and improvements as a result of the July 23, 2011 flood event. Analysis: On July 23, 2011, the City of Des Plaines received 6.86 inches of rain during a short three hour time period, resulting in river and overland flooding of homes and basements throughout the City. This extreme weather event caused a rainfall that surpassed previous historical records which resulted in severe property damage. The City received some 1,570 reports from residents indicating they sustained property damage as a result of the flood event. The City has had similar experiences with severe storms resulting in property damage and in each instance the City has waived permit fees for repair of the resulting damage. In August 2007 and September 2008, the City also experienced extreme weather events that caused significant damage and resulting hardships to residents. Recommendation: The City Manager's Office recommends that the City Council waive permit fees for flood damage repairs as a result of the July 23, 2011 flood event. w/ Attachments: Resolution R-113-11 CITY OF DES PLAINES RESOLUTION R - 113 - 11 A RESOLUTION AUTHORIZING THE WAIVER OF FLOOD -RELATED BUILDING PERMIT FEES. WHEREAS, in August 2007 and September 2008 severe weather including heavy rain, wind shears and power outages caused substantial damages and hardship to area residents and the City Council in recognition of the wide spread damage waived permit fees for repair of various damages; and WHEREAS, on July 23, 2011, the City of Des Plaines received 6.86 inches of rain during a three hour period, which far exceeded the previous record, causing severe flooding and property damage; and WHEREAS, to aid residents in recovering from the flood, it is in the best interest of the City to waive building permit fees for the repair of flood -related damage sustained from the July 23, 2011 flood; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City Council hereby authorizes the waiver of building permit fees for the repair of flood -related damage sustained from the July 23, 2011 flood. SECTION 3: That the City Council also authorizes the Acting City Manager, or his designee, to approve the refund of any flood related permit fees sustained from the July 23, 2011 flood collected prior to the approval of this Resolution. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. 1 PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Legal\Res\2011 \Waiver of Permit Fees — Flood 2011 2 MAYOR Approved as to form: 99aei4 .4Daa. David R. Wiltse, City Attorney