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04/18/2011OF CITY lir1f � E II DES PLAINES) ILLINOIS CITY COUNCIL AGENDA Monday, April 18, 2011 Executive Session — 6:30 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION (to be sent under separate cover) PERSONNEL REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PROCLAMATION OPERATION PROM NIGHT — MAINE WEST HIGH SCHOOL CITIZEN PARTICIPATION (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION ACTION (if reported out) 1. PERSONNEL DRAFT: 4/12/2011 11:51 AM Monday, April 18, 2011 City of Des Plaines City Council Agenda Page 12 CONSENT AGENDA: 1. Minutes/Regular Meeting — March 21, 2011 2. Minutes/Executive Session — March 21, 2011 3. Authorize Fire Department Purchase of Three (3) Ferno Washington ProFlexx Chair Cots through lowest bidder, Henry Schein, Inc., 135 Duiyed Road, Melville, NY 11747 in the amount of $12,282.00 3a. RESOLUTION R-55-11/Purchase of 3 Ferno Washington ProFlexx Chair Cots (2011 FDERF Budgeted Funds) 4. Approve Purchase of a Replacement High Pressure Pump from White House Equipment Sales, LLC, 13075 North Second Avenue, Roscoe, IL in the amount of $13,080.00 4a. RESOLUTION R-56-11/Purchase of Replacement High Pressure Pump 5. Approve Purchase of Replacement Fire Hydrants from HD Supply Water Works, 29950 Skokie Highway, Lake Bluff, IL in the amount of $29,100.00 5a. RESOLUTION R-57-11/Purchase of Replacement Fire Hydrants 6. Award Bid for 2011 Unleaded and Diesel Fuel from Petroleum Traders Corporation, 7120 Pointe Inverness Way, Fort Wayne, IN in the not -to -exceed amount of $515,000.00 6a. RESOLUTION R-58-11/Bid Award for Unleaded and Diesel Fuel 7. Award Bid for Repair and Utility Location of Street Lights and Underground Wiring to H&H Electric, 2830 Commerce Street, Franklin Park, IL 60131 at an hourly rate of $60.00 per hour Monday through Friday 7:00 a.m. — 3:30 p.m. and $90.00 an hour for nights 3:30 p.m. — 7:00 a.m. and weekends 7a. RESOLUTION R-60-11/Bid Award for Repair and Utility Location of Street Lights and Underground Wiring 8. Approve Canadian National Licensing Agreement for 2011 Capital Improvement Program, Contract A 8a. RESOLUTION R-32-11/Canadian National Licensing Agreement for Storm Sewer 9. Authorize City Clerk to Advertise for Bids for 2011 CIP Contract C — Sewer Lining and Televising 10. Authorize City Clerk to advertise for bids for 2011 CIP - Street and Utility Improvements — MFT 11 -00214- 00 -RS 11. Approve Commission Appointment from April 4, 2011 to the Economic Development Commission of Malcolm P. Chester (Term to expire 4/30/15) 12. Approve Commission Appointment from April 4, 2011 to the Economic Development Commission of Patrick Devereaux (Term to expire 4/30/15) 13. Approve Commission Appointment from April 4, 2011 to the Youth Commission of Joanie Sebastian (Term to expire 12/01/11) 14. SECOND READING/ORDINANCE M-8-11/Disposition of City Vehicles and Equipment via NWMC Auction DRAFT: 4/12/2011 11:51 AM Monday, April 18, 2011 City of Des Plaines City Council Agenda P e 13 15. SECOND READING/ORDINANCE M-9-11/Intergovernmental Personnel Benefit Cooperative (IPBC) Renewal 16. SECOND READING/ORDINANCE Z-9-11/Zoning Map Amendment for 2170 and 2250 Mannheim Road (Case 11 -003 -MAP) END OF CONSENT AGENDA COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Jean Higgason, Chair a. Warrant Register in the amount of $2,961,156.38 — RESOLUTION R-61-11 2. COMMUNITY DEVELOPMENT — Alderman Rosemary Argus, Chair a. Text Amendments to Article 11.5-7, `Electronic Message Boards" and Article 11.6 B., "Commercial, Manufacturing and Institutional Districts" of Des Plaines Zoning Code — ORDINANCE Z-10-11 b. Modification to the Local Alternative Sign Regulation Plan for Rivers Casino — ORDINANCE Z-11-11 3. COMMUNITY SERVICES — Alderman Dan Wilson, Chair a. Interlocal Agreement for Des Plaines Historical Society — RESOLUTION R-62-11 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE MAY 21 2011 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-61-11/Warrant Register 2. a. FIRST READING/ORDINANCE Z-10-11 - Text Amendments to Article 11.5-7, "Electronic Message Boards" and Article 11.6 B., "Commercial, Manufacturing and Institutional Districts" of Des Plaines Zoning Code b. FIRST READING/ORDINANCE Z-11-11 Modification to the Local Alternative Sign Regulation Plan for Rivers Casino 3. a. RESOLUTION R-62-11/Interlocal Agreement for Des Plaines Historical Society DRAFT: 4/12/2011 I1:51 AM Monday, April 18, 2011 City of Des Plaines City Council Agenda Page 14 MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines. in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. DRAFT: 4/12/2011 11:51 AM PROCLAMATION DATE: TO: FROM RE: "Wm' 11Nts'N 440 DES PLAINES ILLINOIS Martin J. Moylan OFFICE OF THE MAYOR City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 CITY OF DES PLAINES OFFICE OF THE MAYOR April 12, 2010 Honorable Aldermen Martin J. Moylan Mayor Proclamation ************************************************************************ At the beginning of the April 18, 2011 City Council meeting, I will be presenting a proclamation to Maine West Assistant Principal Dave Berendt and other school and city representatives, declaring Friday, May 13, 2011 as Operation Prom Night. �r! ir .�-.:N�:r; � � y7:�C'C7SfY.�rYr..-r?�'',['.tsrT3"FtiX' �`='r' • f1� 7. �� {• OFFICE OF THE MAYOR CITY OF DES PLAINES, ILLINOIS 19,, 1 ,rii dRG,a ai• f .4 sr IA Qt.ee 44 Ate A's-�R A�l �r6��r41D1�-2 GOr��14'4 tr- .20 P WHEREAS, According to the National Highway Traffic Safety Administration (NHTSA), 5,148 drivers, ages 15-20 years, were involved in fatal traffic crashes, representing 11 percent of all drivers involved in fatal crashes; and j1k WHEREAS, Of the young drivers who were killed in these crashes, 28 percent had a Blood Alcohol Content (BAC) of .08/g/dL or higher; and WHEREAS, the City of Des Plaines and High School District 207 recognize the importance of keeping young people informed and aware of the travesties of making poor choices while driving such as choosing to drive while impaired, not wearing a seatbelt, driving while distracted and speeding; and , WHEREASIn an effort to protect the health, safety and welfare of the community's .ti uyouth, the City and School District have developed Operation Prom Night, now being i_rY£�;r presented for the eleventh time in 19 years to Maine West High School juniors and seniors; and N�Kr,J .F. l • WV' WHEREAS, This valuable program, involving a simulated car crash occurring on prom night and presented on the grounds of the high school, involves the combined efforts of Maine West High School students and faculty, the Des Plaines Fire, Police and Public Works Departments, the 9-1-1 Communications Center, the Emergency Management Agency (EMA), Advocate Lutheran General Hospital, Schimka Auto Wreckers, G.L. Hills Funeral Home, and AV Chicago; and WHEREAS, It is hoped that this informative presentation, in combination with first person accounts, scheduled to be held as Operation Prom Night, 8 AM, May 13, 2011, at Maine West High School, 1755 S. Wolf Road, will ultimately protect and save lives by creating an awareness and emphasis on making educated choices. Now, therefore, I, MARTIN J. MOYLAN, MAYOR OF THE CITY OF DES PLATENS, do hereby proclaim Friday, May 13, 2011, as OPERATION PROM NIGHT and request that all citizenry acknowledge and support this valuable program. Dated this 18t of April, 2011._ Marti Moyla 11fayor 110 may: -try PS v : 'a A i• ` 1 4D3 -7 - ACP • N SI • � (' WA• `ti\ ' t•� rt 1, of �` CALL TO ORDER: Consent Agenda Item #1 MINUTES OF THE REGULAR MEETING OF 'TIE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN T11E ELEANOR ROHRBACII MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, MARCH 21, 2011 The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by City Clerk Gloria J. Ludwig at 6:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, March 21, 201 I . ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Higgason, Brookman, Walsten, Wilson and Argus. Alderman Bogusz arrived at 6:05 p.m. Mayor Moylan arrived at 6:25 p.m. Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief Prandini, Fire Chief Wax, Director of Human Resources Earl, Director of Community & Economic Development Bartholomew, Director of Public Works and Engineering Oakley, Director of Information Technology Duebner and City Attorney Wiltse. EXECUTIVE SESSION: PRAYER AND PLEDGE: PRESENTATION: City Clerk Ludwig announced that Mayor Moylan would arrive later this evening and asked for a motion to elect a Mayor Pro Tern. Moved by Wilson, seconded by Brookman, to elect Alderman Argus as Mayor Pro Tern. Voice Vote — All Ayes. Motion declared carried. Mayor Pro Tern Argus requested a motion to adjourn to Executive Session. Moved by Higgason, seconded by Haugeberg, to go into Executive Session to discuss Probable and Imminent Litigation and Personnel. Motion passed unanimously. The City Council recessed at 6:01 p.m. The City Council reconvened at 7:10 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Broolunan, Walsten, Wilson and Argus. The opening prayer was given by The Reverend Valentin Popovici of the Romanian Baptist Church, followed by the Pledge of Allegiance to the Flag. Fire Chief Wax introduced Eagle Scout Max Jacobs who presented his Eagle Scout Project which is a rose garden memorial to Des Plaines Fallen Firefighter Robert Coombs who died in the line of duty while making a rescue from a sewer in 1962. The project will take place at Fire Station #3, and will be funded entirely from the fundraising efforts of Max Jacobs and his fellow scouts. CITIZEN PART.: Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating, that CITIZEN PART.: (Cont'd) CONSENT AGENDA: MINUTES: CONFINED SPACE ENTRY PERMIT AGR./ 2010-2015/ MWRD: Page 2 of 9 3/21/11 the Cheeseburger in Paradise restaurant had closed; this means a loss of revenue; management raised the rent twice; suggested that the Mayor contact management. Mayor Moylan responded that the Acting City Manager will contact the managing agent for Metropolitan Square to discuss the rent issue. Dr. M. McKernan, 1920 Andy Lane, addressed the City Council stating that there are two traffic problems: (I) at Maple and Touhy she observed cars in the intersection making a left turn; her suggestion is the shorten the time for the red light at Maple; she waited 5 minutes to cross the intersection; (2) will there be bike paths in the area of River Road at Touhy and Devon? Assistant Director of Public Works and Engineering Duddles responded that there will not be a bike path; sidewalks will be installed. Mr. John Graziadei, 1050 Wicke Avenue, addressed the City Council stating that he has made several requests that the Riviera sign on Oakton Street be removed; has the owner paid the fee to have the sign on the property of Vision Care? Mayor Moylan stated that someone would get back to him with an answer. Motion by Higgason, seconded by Bogusz, to establish the Consent Agenda, except for Items 5, 5a, 7 and 7a. Voice Vote — All Ayes. Motion declared carried. Motion by Haugeberg, seconded by Robinson, to approve Consent Agenda except for Items 5, 5a, 7 and 7a. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The minutes were approved; Staff recommendations and requests were approved; Resolutions R-31-11, R-33-11, R-37-11 and R-39-11 were adopted. Moved by Haugeberg, seconded by Robinson, to approve minutes of the Regular Meeting of the City Council held March 7, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Robinson, to approve minutes of the Executive Session of the City Council held March 7, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Robinson, to concur with Staff recommendation to approve the Confined Space Entry Agreement between the Metropolitan Water Reclamation District and the City of Des Plaines which allows City of Des Plaines Public Works Staff to access the water meter vaults g- Page 3 of 9 3/21/11 Consent located at 701 West Oakton Street in order to read the meters; and further Agenda recommend to adopt Resolution R-31-11, A RESOLUTION AUTHORIZING THE EXECUTION OF A CONFINED SPACE ENTRY PERMIT Resolution AGREEMENT FOR THE PURPOSE OF ALLOWING CITY OF DES R-31-11 PLAINES EMPLOYEES ENTRY INTO A VAULT LOCATED AT THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO, 701 WEST OAKTON STREET, DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. INTERGOV. Moved by Haugeberg, seconded by Robinson, to concur with Staff AGR./COOK CO. recommendation to enter into the intergovernmental agreement with the Cook ASSESSOR'S County Assessor's Office (CCAO) in order to access the Cook County OFFICE/DATA Geographic Information System data that is updated annually. This information ACCESS: consists of cadastral data, planimetric data, assessment data, property images, digital ortho-photography (aerial photos) and other data (collectively, such as Resolution images, photos and data) that the City uses for its Geographic Information R-33-11 System (GIS); and further recommend to adopt Resolution R-33-11, A RESOLUTION AUTHORIZING THE CITY OF DES PLAINES TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE COOK COUNTY ASSESSOR TO ACCESS COOK COUNTY GEOGRAPHIC INFORMATION SYSTEM DATA. Motion declared carried as approved unanimously under Consent Agenda. PURCHASE OF TOOLCAT 5600 TURBO WORK MACHINE: Consent Agenda Resolution R-34-11 Alderman Brookman requested that this item be removed from Consent Agenda for further discussion. Alderman Brookman asked if the snow machine can be used in other areas of the City. Assistant Director of Public Works and Engineering Boeche stated that the machine is to be used specific to the TIF district. City Attorney Wiltse explained that the funds to purchase this machine are from TIF #1 and the use would be restricted to that area. Alderman Walsten stated that more machines should be added to remove snow from other areas in the City. City Attorney Wiltse will check these issues. Moved by Brookman, seconded by Higgason, to concur with Staff recommendation, in the best interest of the City, to authorize the purchase of one 5600 Turbo Toolcat Work Machine F -Series from Atlas Bobcat, 5000 North River Road, Schiller Park, Illinois 60176 in the amount of $67,006 (TIF #1 Equipment Funds); and further recommend to adopt Resolution R-34-11, A RESOLUTION AUTHORIZING THE PURCHASE OF A TOOLCAT 5600 TURBO WORK MACHINE FROM ATLAS BOBCAT OF SCHILLER PARK, ILLINOIS. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, ( Page 4 of 9 3/21/11 Brookman, Walston, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. AWNING Moved by Haugeberg, seconded by Robinson, to concur with Staff INITIATIVE: rccommendation to approve amcndment to Facade Rehabilitation Program Consent "Awning Initiative Guidelines" based on the recommendation of the Economic Agenda Development Commission on March 2, 20l 1; and further recommend to adopt Resolution R-37-11, A RESOLUTION AMENDING THE FACADE Resolution REHABILITATION PROGRAM GUIDELINES FOR THE CITY OF DES R-37-11 PLAINES. Motion declared carried as approved unanimously under Consent Agenda. DOWNTOWN Alderman Brookman requested that this item be removed from Consent Agenda BANNER for further discussion. PROGRAM: Consent Alderman Brookman stated that the requirement that a participating business be Agenda a sales tax generating business is discriminatory; this requirement should be removed to allow all businesses to participate. Resolution R-38-11 Alderman Haugeberg stated that there are banners in other areas within TIF #1 which could be utilized by other businesses. Moved by Brookman, seconded by Walsten, to adopt a substitute motion to amend Resolution R-38-11 by striking the words "sales tax generating" from the fourth paragraph. Upon roll call, the vote was: AYES: 2 -Brookman, Walsten NAYS: 6-Haugeberg, Robinson, Bogusz, Higgason, Wilson, Argus ABSENT: 0 -None Motion declared FAILED. Moved by Haugeberg, seconded by Robinson, to concur with Staff recommendation to authorize the adoption of the Downtown Banner Program; and further recommend to adopt Resolution R-38-11, A RESOLUTION AUTHORIZING THE ADOPTION OF THE DOWNTOWN BANNER PROGRAM IN THE CITY OF DES PLAINES. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. SURPLUS Moved by Haugeberg, seconded by Robinson, to concur with Staff LIBRARY recommendation that the City exercise its right of first refusal to acquire PROPERTY: property that the Library Board has deemed not necessary or useful for the Consent Library (beanbag chairs/beanbag pillows); and further recommend to adopt Agenda Resolution R-39-11, A RESOLUTION AUTHORIZING THE RIGHT OF Resolution R-39-1 I WARRANT REGISTER: INTERLOCAL AGR./FUNDING/ DES PLAINES SENIOR CENTER: Page 5 of 9 3/21/11 FIRST REFUSAL TO PURCHASE PUBLIC PERSONAL PROPERTY THAT WAS DEEMED NO LONGER NECESSARY TO THE CITY BY THE DES PLAINES PUBLIC LIBRARY BOARD OF TRUSTEES. Motion declared carried as approved unanimously under Consent Agenda. MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Higgason, Chair Moved by Haugeberg, seconded by Robinson, to recommend to the City Council approval of the March 21, 2011 — Warrant Register, in the total amount of $2,701,727.32; and further recommend that Resolution R-35-11 be adopted at appropriate time this evening. Motion declared carried. Alderman Higgason requested that Vice Chair Bogusz present the next item on the agenda regarding the Interlocal Agreement. Alderman Higgason will abstain during voting due to a conflict of interest since she is a member of the Board of Directors of the Frisbie Senior Center. Vice Chair Bogusz introduced President, CEO and Executive Director Stephen H. Samuelson of the Des Plaines Community Senior Center. Mr. Samuelson presented the 2010 Year -End Grant Report, and appeared before the Committee of the Whole to answer questions. Vice Chair Bogusz asked questions regarding the Congregate Meals program and breakdown of the percentage of funds used. Executive Director Samuelson gave an explanation and stated that other resources are being examined. Vice Chair Bogusz requested more frequent updates of how the funds are used. Alderman Wilson will abstain during voting due to a conflict of interest since his wife is a member of the Board of Directors of the Frisbie Senior Center. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole stating that a New York television station reported that many senior citizens protested Mayor Bloomberg's decision to close a number of senior centers. Moved by Walsten, seconded by Robinson, to recommend to the City Council approval of the Interlocal Agreement between the City of Des Plaines, the Des Plaines Park District and the Des Plaines Senior Center to fund senior services. Aldermen Higgason and Wilson abstained. Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Argus, Chair ccW Page 6 of 9 3/21/11 EXTENSION/ Chairman Argus stated that on April 19, 2010, the City Council adopted VARIATIONS Ordinance Z-8-10 granting an extension until March 22, 2011 of prior 1382-1398 Ordinances (Z-7-07, Z-6-08, Z-1-09) which authorized two variations to the PRAIRIE zoning code to allow the construction of a 40 -unit condominium development at AVENUE: 1382-1398 Prairie Avenue. R. Franczak & Associates is requesting an additional 12 -month extension due to the state of the present condominium market. COND. USE/ 1424 LEE ST.: Attorney Barry Collins of Tuttle, Vedral & Collins, 733 Lee Street, representing R. Franczak & Associates, appeared before the Committee of the Whole to answer questions. Mr. Robert Lewandowski of R. Franczak & Associates appeared before the Committee of the Whole to answer questions; he gave a brief history of R. Franczak & Associates; they stopped building condominiums when the economy negatively impacted the real estate market. Moved by Bogusz, seconded by Argus, to recommend to the City Council approval of the 12 -month extension to Ordinance Z-8-10 for the 1382-1398 Prairie Avenue project based on the specific facts of this development. Motion declared carried. Chairman Argus stated that the Petitioner, Ogden Auto Haus, Inc., is requesting a Conditional Use Permit under Section 7.3-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the operation of a motor vehicles sales operation in the C-3 District at 1424 Lee Street, Case #11 -002 -CU. Director of Community & Economic Development Bartholomew answered questions from the Aldermen regarding use of the internet and collection of sales tax. Moved by Higgason, seconded by Brookman, to recommend to the City Council approval of a Conditional Use Permit for the operation of a motor vehicles sales operation in the C-3 District at 1424 Lee Street. Motion declared carried. PUBLIC SAFETY — Alderman Walsten, Chair BAN SALE OR Chairman Walsten requested that the Committee discuss whether a local USE OF COAL ordinance should be passed that would ban the use or sale of coal tar -based - TAR -BASED based sealant in the City of Des Plaines; sealants are typically used on asphalt SEALANTS: parking lots and driveways as a means to protect the asphalt surface from elements thereby prolonging the life of the asphalt; he cited cases where the sale or use of coal tar -based -based sealant has been banned. Acting City Manager stated that Anne LeHuray, Executive Director of the Pavement Coatings Technology Council, had a previous commitment that would not allow her to appear before the Council tonight to answer questions regarding the pavement sealer issue. Page 7 of 9 3/21/11 BAN SALE OR USE OF COAL Alderman Brookman inquired as to the enforcement of a ban to use or sell coal TAR -BASED tar -based -based sealant. SEALANTS: (Cont'd) A discussion was held regarding the types of sealant, its useful lifc, enforcement of the purchase and use of coal tar -based -based sealants. Alderman Walsten requested that Staff provide more information and contact Austin, Texas regarding the ban on coal tar -based -based sealants. Mr. Rick Bennett, 10352 Franklin Avenue, Franklin Park, Illinois, addressed the Committee of the Whole giving an explanation of the process of making coal tar -based -based sealant and its components; sealants prolong life of asphalt; weather affects life of asphalt; gave information regarding sealants used in Wisconsin. Mr. Kevin Shields of Seal Master, 375 Roma Jean Parkway, Streamwood, Illinois, addressed the Committee of the Whole stated that there are two sides to the issue of coal tar -based -based sealants before making a decision. Alderman Walsten requested that Staff contact Lowes and Home Depot to find out if they actually banned coal tar -based sealants. Mr. Ray Himmelblau, 868 Willow Drive, Wheeling, addressed the Committee of the Whole asking how people would know what product is being put down if there is no permit process. Moved by Haugeberg, seconded by Higgason, to recommend to the City Council to move this issue back to Committee of the Whole for further discussion, pending requested information from Staff and to accommodate parties on both sides of the issue. Alderman Higgason raised a point of order regarding a motion to postpone and not to a date certain. City Attorney Wiltse stated that staff is well aware of what the Committee of the Whole is requesting, and that by leave of the body, it is the consensus of the Committee of Whole to postpone discussion by the Committee of the Whole of Ordinance M-6-11 regarding the ban of coal tar -based sealants until further information is provided by staff. MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. WARRANT Moved by Higgason, seconded by Haugeberg, to concur with recommendation REGISTER: of Committee of the Whole to adopt Resolution R-35-11, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE c1�-- Resolution R-35-11 INTERLOCAL AGR./FUNDING/ DES PLAINES SENIOR CENTER: Resolution R-36-11 EXTENSION/ VARIATIONS 1382-1398 PRAIRIE AVENUE: Ordinance Z-7-11 BAN SALE OR USE OF COAL TAR -BASED SEALANTS: Ordinance M-6-11 EXTENSION/ VARIATIONS 1382-1398 Page 8 of 9 3/21/11 MAYOR AND CITY CLERK BE AND ARE HEREBY MAKE PAYMENT FOR SAME. Total: $2,701,727.32. vote was: AYES: 8-Haugeberg, Robinson, Bogusz, l-Iiggason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. AUTHORIZED TO Upon roll call, the Moved by Bogusz, seconded by Robinson, to concur with recommendation of Committee of the Whole to adopt Resolution R -36-I1, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES, THE DES PLAINES PARK DISTRICT AND THE DES PLAINES SENIOR CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Brookman, Walsten, Argus NAYS: 0 -None ABSENT: 0 -None ABSTAIN: 2-Higgason, Wilson Motion declared carried. Moved by Argus, seconded by Robinson, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-7-11, AN ORDINANCE GRANTING A ONE YEAR EXTENSION OF ORDINANCE Z-7-07 WHICH AUTHORIZED TWO MAJOR VARIATIONS TO SECTIONS 7.3-8 E. AND 10.8-2 OF THE CITY OF DES PLAINES ZONING ORDINANCE TO ALLOW THE CONSTRUCTION OF A 40 -UNIT CONDOMINIUM DEVELOPMENT WITH A LOT AREA OF 27,900 SQUARE FEET WITH NO INTERIOR PARKING LOT LANDSCAPING AT 1382-1398 PRAIRIE AVENUE, DES PLAINES, ILLINOIS (CASE #06-134- V). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. To concur with the recommendation of the Committee of the Whole, by the leave of the body, that Ordinance M-6-11, AN ORDINANCE AMENDING TITLE 5, "PUBLIC HEALTH AND SAFETY," OF THE DES PLAINES CITY CODE BY ADDING CHAPTER 7, "PROHIBITING THE USE AND SALE OF COAL TAR -BASED SEALANTS" will be returned to staff to be returned to the Committee of the Whole in due course. Motion by Argus to advance to Second Reading and adopt Ordinance Z-7-11, AN ORDINANCE GRANTING A ONE YEAR EXTENSION OF ORDINANCE Z-7-07 WHICH AUTHORIZED TWO MAJOR VARIATIONS PRAIRIE AVENUE: Ordinance Z-7-11 ADJOURNMENT: Page 9 of 9 3/21/11 TO SECTIONS 7.3-8 E. AND 10.8-2 OF THE CITY OF DES PLAINES ZONING ORDINANCE TO ALLOW THE CONSTRUCTION OF A 40 -UNIT CONDOMINIUM DEVELOPMENT WITH A LOT AREA OF 27,900 SQUARE FEET WITH NO INTERIOR PARKING LOT LANDSCAPING AT 1382-1398 PRAIRIE AVENUE, DES PLAINES, ILLINOIS (CASE #06 -I34 - V). Motion declared FAILED for lack of a second. Moved by Higgason, seconded by Walsten, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 9:37 p.m. APPROVED BY ME THIS DAY OF , 2011 Martin J. Moylan, MAYOR 4u:et_ LL Gloria J. Ludwig — CITYLERK DES PLAINES ILLINOIS Consent Agenda Item #3 & 3a City of Des Plaines Fire Department 405 South River Road Des Plaines, IL 60016 Tel: 847-391-5333 Fax: 847-391-5649 MEMORANDUM Date: March 18, 2011 S To: Jason Slowinski, City Manage ting) From: Alan Wax, Fire Chief 0,3 Subj: Stretcher Purchase Issue: Following City Council approval, the City Clerk advertised for bid the purchase of three (3) Ferno stretchers. The Clerk's office received three (3) bids and the Fire Department would like to proceed with the purchase of the stretchers. Analysis: Three (3) responsible bids were received by the return date of March 18, 2011. Henry Schein Inc. submitted the lowest bid. The bids included all shipping, handling and warranty costs. The following bids were received: Vendor Total Cost Henry Schein, Inc. $12,282.00 Product's Unlimited, Inc. $16,194.00 Ferno Washington, Inc $16,059.60 Recommendation: Staff recommends the purchase of three (3) Ferno-Washington #0000810 ProFlexx Chair Cots be awarded to the low bidder, Henry Schein, Inc., 135 Duryed Rd., Melville NY 11747 in the amount of $12,282.00. Please place this item on the April 18, 2011 City Council Consent Agenda. (2011 FDERF Budgeted Funds) Attachments: Resolution Purchase Approval CITY OF DES PLAINES ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 7022 ACCOUNT NO. 980400 PROJECT CODE DEPT / DIVISION FDERF VENDOR NO. PURCHASE ORDER NO. FD2604 VENDOR NAME Henry Schien Inc. SHIP TO Des Plaines Fire Department ATTN Jesse Garringer 405 South River Rd. ADDRESS 135 Dwyed Rd. Des Plaines IL 60016 CITY, STATE, ZIP Melville NY 11747 Attn: Dave Macri QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 3 Ferno-Washington Model # 0000810 28Z ProFlexx Chair Cots, per bid specifications. 4,094.00 12,282.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUB -TOTAL 12,282.00 SHIPPING / OTHER 0.00 TOTAL $12,282.0 0 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/22/11 DC Eilken /)2>0 4'4 PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION 1. PRICE $12,282.00 CONTACT PERSON Jesse Garinger VENDOR NAME Henry Schein Inc. PHONE 800-845-3550 ADDRESS 135 Duryed Road FAX 800-533-4793 CITY, STATE, ZIP Melville, NY 11747 EMAIL EXPLANATION: 2011 purchase of replacement stretchers as per budget 2. PRICE $16,194.00 CONTACT PERSON Julie Prein VENDOR NAME Product's Unlimited Inc. PHONE 800-865-4683 ADDRESS PO Box 339 FAX CITY, STATE, ZIP Justin TX 76247 EMAIL 3. PRICE $16,059.60 CONTACT PERSON Becky Jenkins VENDOR NAME Ferno Washington PHONE 937-283-2822 ADDRESS 70 Weil Way FAX CITY, STATE, ZIP Wilmington, OH 45177 EMAIL VENDOR Henry Schein TOTAL AMOUNT $15,285.00 RECOMMENDED ❑ BUDGETED ❑ OTHER PROJECT COSTS $0.00 ONGOING OPERATING $0.00 TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ COSTS ❑ THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE @ YES ❑ NO PROFESSIONAL SERVICES CONSULTING BUDGET: (CHECK BOX) ❑ HAT APPLY TO THIS PURCHASE: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING V ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: 2011 purchase of replacement stretchers as per budget FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) /i1 YES ❑ NO THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) 1 YES ❑ NO DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER a22 DC Eilke,i l.[.'7 qi,a/af PAGE 2 OF 2 I.ffecuve0110' ,►9 CITY OF DES PLAINES RESOLUTION R - 55 - 11 A RESOLUTION AUTHORIZING THE PURCHASE OF THREE FERNO-WASHINGTON PROFLEXX CHAIR COTS FROM HENRY SCHEIN, INC. AT A TOTAL COST NOT TO EXCEED $12,282.00. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, on March 7, 2011, City Council authorized the City to advertise for bids for three Ferno-Washington 28Z PROFlexx Chair Cots and three vendors responded; and WHEREAS, the bid received from Henry Schein, Inc. was the lowest responsible bid received for three Ferno-Washington 28Z PROFlexx Chair Cots, which met all of the requested specifications of the City, at a total cost of $12,282.00; and WHEREAS, it is in the best interest of the City to accept the lowest responsible bid for three Ferno-Washington 28Z PROFlexx Chair Cots from Henry Schein, Inc. for a total cost not to exceed $12,282.00, and to authorize the Director of Finance to issue payment to Henry Schein, Inc. for three Ferno-Washington 28Z PROFlexx Chair Cots in an amount not to exceed $12,282.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby accepts the lowest responsible bid and authorizes the Fire Department to purchase three Ferno-Washington 28Z PROFlexx Chair Cots from Henry Schein, Inc. at a total cost not to exceed $12,282.00, and to authorize the Acting City Manager to execute the contract documents. 1 SECTION 3: That the City Council hereby authorizes the Director of Finance to issue payment to Henry Schein, Inc., 135 Duryed Road, Melville, New York 11747, in the total amount of $12,282.00. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: GP it/,r,ite CITY CLERK David R. Wiltse, City Attorney Legal\Res\201 (\Stretcher Purchase Ferno Washington Henry Schein 2 A CITY OF 6 VII 'DES PLAINES ILLINOIS Consent Agenda Item #4 & 4a. - City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: March 24, 2011 To: Jason Slowinski, Acting City Ma From: Timothy Watkins, Superinten ent of i tility Services Cc: Timothy P. Oakley, P.E., CFM, s erector of Public Works & Engineering i P° /440 0 Re: High Pressure Pump Replacement for Sewer Jet Truck Issue: The high pressure water pump on the sewer jet truck has failed and needs to be replaced. Analysis: The sewer jet truck was replaced in 2006 and is used almost daily to clean sewers throughout the City. The truck uses high pressure water to propel a cleaning nozzle though the sewer mains. Due to the frequency that this is used and the high pressure force on the system, the pump has exceeded its useful life and has failed, rendering the truck out of service. In order to put the equipment back in service as soon as possible, staff has obtained quotes from vendors for a new replacement pump as shown below. Vendor Proposal Amount White House Equipment Sales LLC $13,080.00 Standard Equipment Company $13,605.61 Sewer Equipment of Company of America $17,532.81 The lowest quote was $13,080.00 submitted by White House Equipment Sales LLC. Copies of the proposals are attached for your review. Recommendation: We recommend that, in the best interest of the City, the City Council waive the formal bid process and approve the purchase of a replacement high pressure pump from White House Equipment Sales LLC, 13075 North Second Avenue, Roscoe, Illinois in the total amount of $13,080.00. Source of funding will be Water/Sewer Vehicle Repair & Maintenance Fund. Attachments: Quotes Purchase Order Resolution White House Equipment Sales LLC 13075 North Second Street 815/389-8303 Phone ' Roscoe, IL 61073-0885 815/389-6116 Fax Bill to City of Des Plaines 1111 Campground Rd Des Plaines, Illinois 60016 Atte Dave or Tim Quote Date Quote # 3/16/2011 715 T'd 9119 G9ESTB quawdtnb3 asnoH agtgM WHEO=Oi 1102 91 -JaW REP FOB JHE Item Description city Price Total E80-20 Meyer Original E 80-20 Hyd Pump Complete 1 13,080 00 13,080.00 includes Delivery Subtotal 513,080.00 Signature Sales Tax (0.0%) $0.00 Total 513,080.00 T'd 9119 G9ESTB quawdtnb3 asnoH agtgM WHEO=Oi 1102 91 -JaW 03/15/11 08:25 AH CDT 3128296142 via VSI-FAX Page 2 of 2 #38569 66 Customer 22701S Sold To CITY OF DES PLAINES 1420 MINER STREET DES PLAINES IL 60016 847/391-5300 PARTS ORDER ** QUOTE ** Standard Equipment Company 2033 W. Walnut Street Chicago, IL 60612 Document C63003 3/15/11 Ship To ATTN: DAVE CITY OF DES PLAINES-- 1111 CAMP GROUND RD DES PLAINES IL -6003E 847/391-5468 Pg 1 8: 25 Br Trk Make Model Serial Equipment Meter Sls Customer P.O. 001 010 Ordr Ship OH Description Each Amount 1 1 1 ZZ E80-20HD FREIGHT NON TAXABLE Ordered 3/07/11 HYD DRIV NDNSTK* 13, 256. 61 13, 256. 61 349.00 349.00 PLUS FREIGHT *********************************************** NEW PUMP• E80-20 LH IME 6 TO 8 WEEK LEAD TIME 20% restock charge applies to all returnable items N/C Total 13, 605. 61 Authorized Signature Date Pulled By Checked By 03/04/2011 FRI 14:32 PAX 1 615 664 5568 Chadwick Scanner idjuui/uu1 To: 2111 Chestnut Ave, Suite 270 Glenview, IL 60026 Phone: (847) 729-3316 DES PLAINES, IL, CITY OF 1111 JOSEPH SCHWAB ROAD DES PLAINES 1L 60016 E Phone (847) 391-5314 Fax (847) 297-6801 Attention : DAVE Our Quotation #004536-00 03104/2011 Terms : NET 10 DAYS. We are pleased to quote your requirements as shown below. Our company has a reputation for delivering quality products on time and we look forward to the opportunity of serving you. This quote is valid for 90 days, All prices quoted are FOB Chadwick unless noted differently. Nem Patt l Revl Description l Details Quantity Quoted Unit Price Extended Price 001 41328-00-K Rev 000 U/M EA PUMP, WATER,MYERS,80/20,LH,IM,E Delivery: Delivered price above. 1.00 17,532.8100 $ 17,532.81 Thanks again for your interest in our company as one of your suppliers. Customer Page # 1 Authorized Signature Cm OF DES PLAINES ILLINOIS / CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 5025 ACCOUNT NO. 970330 PROJECT CODE DEPT / DIVISION Water/Sewer VENDOR NO. PURCHASE ORDER NO. PW -US 11-03 VENDOR NAME White House Equipment Sale LLC SHIP TO EXTENDED ATTN Charlie Perrin 13,080.00 ADDRESS 13075 North Second Street CITY, STATE, ZIP Roscoe, IL 61073 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 1 Meyer Original E80 -201 -ID Hydraulic Drive Water Pump 13,080.00 13,080.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUB -TOTAL 13,080.00 SHIPPING / OTHER TOTAL $13,080.0 0 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/24/11 Timothy Watkins 4f6/fj1) PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION I. PRICE $13,080.00 CONTACT PERSON Charlie Perrin VENDOR NAME White House Equipment Sale LLC PHONE 815-389-8303 ADDRESS 13075 North Second Street FAX 815-389-6116 CITY, STATE, ZIP Roscoe, IL 61073 EMAIL EXPLANATION: Replacement of high pressure water pump on sewer jet truck. 2. PRICE $13,605.61 CONTACT PERSON Lewis Porrata VENDOR NAME Standard Equipmant Company PHONE 312-829-1919 ADDRESS 2033 West Walnut FAX 312-829-6142 CITY, STATE, ZIP Chicago, IL 60612 EMAIL 3. PRICE $17.532.81 CONTACT PERSON Dave VENDOR NAME Sewer Equipment of America PHONE 847-729-3316 ADDRESS 2111 Chestnut Avenue Suite 270 FAX 815-684-5568 CITY, STATE, ZIP Glenview, IL 60025 EMAIL VENDOR RECOMMENDED White Ilouse Equipment Sale LLC TOTAL AMOUNT BUDGETED $8,000.00 OTHER PROJECT COSTS ❑ ONGOING OPERATING COSTS ❑ THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE YES ►1 NO _______ _--_ PROFESSIONAL SERVICES CONSULTING BUDGET: (CHECK BOX) ❑ EMERGENCY PURCHASE PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION I IAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ _______ _--_ PROFESSIONAL SERVICES CONSULTING @ ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: Replacement of high pressure water pump on sewer jet truck. PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION I IAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) @ YES ❑ NO THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) // YES ❑ NO T molty Watkins DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/24/11 T molty Watkins <P6/1110 PAGE2OF2 Fiective 01/01/09 CITY OF DES PLAINES RESOLUTION R - 56 - 11 A RESOLUTION AUTHORIZING THE PURCHASE OF A REPLACEMENT HIGH PRESSURE WATER PUMP FROM WHITE HOUSE EQUIPMENT SALES, LLC A COST NOT TO EXCEED $13,080.00. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the high pressure water pump on the sewer jet truck has failed and needs to be replaced; and WHEREAS, the Department of Public Works and Engineering requested quotes from several vendors for a Meyer Original E80-20HD Hydraulic Drive Water Pump and three vendors submitted proposals; and WHEREAS, the proposal received from White House Equipment Sales, LLC was the lowest responsible proposal received for a Meyer Original E80-20HD Hydraulic Drive Water Pump at a cost not to exceed $13,080.00; and WHEREAS, it is in the best interest of the City to waive the purchasing policies and guidelines in the City Code and accept the proposal from White House Equipment Sales, LLC for the purchase of a Meyer Original E80-20HD Hydraulic Drive Water Pump and to authorize the Director of Finance to issue payment to White House Equipment Sales, Inc. in an amount not to exceed $13,080.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the purchasing policies and guidelines in the City Code and accepts the proposal from White House Equipment Sales, LLC and authorizes the purchase of a Meyer Original E80-20HD Hydraulic 1 Drive Water Pump in an amount not to exceed $13,080.00, and authorizes the Acting City Manager to execute the contract documents. SECTION 3: That the City Council hereby authorizes the Director of Finance to issue payment to White House Equipment Sales, LLC, 13075 North Second Avenue, Roscoe, Illinois 61073-0885, in an amount not to exceed $13,080.00. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK David R. Wiltse, City Attorney Legal \Res \2011 \Water Pump Replacement White House Equipment Sales 2 1 Consent Agenda Items #5 & 5a 61,-crry 4 City of Des Plaines 'A• Public Works & EngineeringDe I11 RA Department p b) 1111 Joseph Schwab Road DES PLAINES ILUNOIS Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 1P- Min _MEMORANDUM Date: April 7, 2011 To: Jason Slowinski, Acting City Mana From: Timothy Watkins, Superintenden Services Cc: Timothy Oakley, P.E., CFM, Director of Public Works & Engineering Re: 2011 Annual Fire Hydrant Purchase ' eof»rL Issue: Each year, the Public Works Division purchases fire hydrants to replace old hydrants that have outlived their useful life or that have been damaged due to vehicle accidents. Analysis: In 1990, the City began a program to standardize all City fire hydrants. At that time, it was determined that Mueller fire hydrants were the most reliable, easiest to maintain, and the overall best value. Staff has researched other fire hydrant vendors and has found that changing to a different product line would not be cost effective. Continuing to purchase Mueller fire hydrants will also help reduce the number and type of replacement parts we need to keep in stock. Due to shipping costs and availability, staff has obtained three quotes from local vendors for this purchase. Each of the quotes reflects a delivered price. VENDOR'S NAME EACH 12 FIRE HYDRANTS HD Supply $2,425.00 $29,100.00 Ziebell $2,459.00 $29,508.00 Mueller Company $2,621.00 $31,452.00 The lowest quote of $29,100.00 was submitted by HD Supply. Copies of the proposals are attached for your review. Recommendation: Staff recommends that in the best interest of the City, the City Council waive the normal bidding procedures and accept the lowest quote for replacement fire hydrants from HD Supply -Waterworks, 29950 Skokie Highway, Lake Bluff, Illinois 60044 in the total amount of $29,100.00. This project will be funded from budgeted Water/Sewer funds. Attachments: Quotes Purchase Order Resolution PS Bid 0: MH34824423 Job Name: DES PLAINES-13 Location: DES PLAINES, IL Customer CITY OF DES PLAINES Engineer. Bid date: Seq# 10 20 30 3/08111 Qty 12 12 12 Description A423 5-1/4V0 HYD 6'0"B 6FLS VA 664S VALVE BOX ASSY DOM 6" DI MEGALUG KIT -AU. PRICES ARE GOOD FOR ORDER BY MAY 8TH, 2011. -PRICES ARE NET 30 DAYS. -F.O.B. JOB SITE. Mpilf HUTC US -THANKS FOR THE OPPORTUNITY TO QUOTE THE ABOVE MATERIAL. We Printed: 310W11 Salesman: MARK. BARAN Blanch: HD;SUPPLY=1WATERW MKS Phone: (M )'473-1900' Fax: (847)`4733873 Mobile: (847) 9804357 Units Price Ext. Price EA EA EA 2,425.00 N/C N/C 29,100.00 NIC N/C Page No. 3 03/18/2011 07:24 16308209928 ROBERT MROZ PAGE 01 90111110WATER SERVICE 2001 PRATT BOULEVARD 10711 W. 185th ST. SUITE J PRODUCTS, INC. ELK GROVE VILLAGE, 8000707ORLAND PARK, IL Bt>467 FAX# (647) 364=4780 FAX# (708)0 89.1080 QUOTATION CUSTOMER: r/JaS DATE: e2.3 -10S42,0 q ADDRESS: ENG: DUE: PHONE #: i r ! ,� �/ld PHONE: ]OB NAME: SALESMAN: 7 ' .7 CONTACT: cLLt 7E72- (14 iez) 72- PROMISED CUSTOMER DELIVERY DATE: PLUS PRT: QUANTITY DESCRIPTION SELLING PRICE EXTENSION 1 Q4. Citi 8a5-41.tekie2. C7 ,vzionl *A/23 42-,541610 N AWWA, I n.� > d �~ 5A-nnvo, "I (p" �e-x.14,1— Res -dew,- e ,2:141. -vim 44/Ada 't £"4 .0a 3V /q7 41. *a(29-.5 O�u/Q ebae 41/4ti 054 i ✓✓ 1K /el te., Vski h g4 /5 4 s 4. I` 4,4,N- fierce, fc/4,.i - 2.2©// `PAYa /c'. / Z/e/�#i ` *4--flotifie fopel SUPPLIERS IN THE WATER WORKS INDUSTRY FOR 50 YEARS/Tr QUOTE VALID FOR DAYS AND SHIPMENT WITHIN DAYS SIGNATURE 'Mueller Cal 909 Maple Ave Downers Grove, IL 60515 TO: Mike Schmidt FROM: Tony White DATE: 2/10/11 SUBJECT: Hydrant Quote CC: Phone: 1-630-725-1894 Fax 1-630-725-1895 PER YOUR REO ST PLEASE FIND HYDRANT PRICING BELOW MUELLER A423 SUPER CENTURION 6FT BURY WITH VALVE ATTACHED •OA LUGS AND BOX. NET EACH: $2621.00 ORDER QUANTITY OF 20 EACH: $52,420.00 EXTENDED OV_ g /01 /#k;;; DES dir PLAINES) ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 5023 ACCOUNT NO. 970340 PROJECT CODE DEPT / DIVISION Water/Sewer VENDOR NO. PURCHASE ORDER NO. PW -US 11-04 VENDOR NAME I -ID Supply -Waterworks SHIP TO EXTENDED ATTN Mark Baron 2,425.00 ADDRESS 29950 Skokie Highway CITY, STATE, ZIP Lake Bluff, IL 60044 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 12 Mueller A423 Super Centurion 6 Ft. Bury with Valve Mega -Lugs and Box 2,425.00 29,100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUB -TOTAL 29,100.00 SHIPPING / OTHER TOTAL $29,100.0 0 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 4/7/11 Timothy Watkins "f / 14115 PAGE 1 OF 2 Effective 01/01/09 N VENDOR SECTION 1. PRICE $29,100.00 CONTACT PERSON Mark Baron VENDOR NAME HD Supply -Waterworks PHONE 847-980-0357 ADDRESS 29950 Skokie Highway FAX 847-473-3873 CITY, STATE, ZIP Lake Bluff, IL 60044 EMAIL EXPLANATION: Yearly purchase of fire hydrants. 2. PRICE $29,508.00 CONTACT PERSON Bob Mroz VENDOR NAME Ziebell Water Service Products PHONE 847-364-0670 ADDRESS 2001 Pratt Boulevard FAX 847-364-4789 CITY, STATE, ZIP Elk Grove, IL 60007 EMAIL 3. PRICE $31,452.00 CONTACT PERSON Tony White VENDOR NAME Mueller Company PHONE 630-725-1894 ADDRESS 909 Maple Avenue FAX 630-725-1895 CITY, STATE, ZIP Downers Grove, IL 60515 EMAIL VENDOR RECOMMENDED HD Supply -Waterworks TOTAL AMOUNT BUDGETED $155,000.00 OTHER PROJECT COSTS ❑ ONGOING OPERATING COSTS ❑ THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ NO r YES BUDGET: (CHECK BOX) ❑ EMERGENCY PURCHASE PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING @ ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: Yearly purchase of fire hydrants. FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) REQUESTED BY ❑ NO 1 / YES THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) ❑ NO 0 YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 4/711 T byWak's fP6/ NO PAGE 2 OF 2 Effective 01/01/09 CITY OF DES PLAINES RESOLUTION R - 57 - 11 A RESOLUTION AUTHORIZING THE PURCHASE OF MUELLER FIRE HYDRANTS ON AN AS NEEDED BASIS FROM HD SUPPLY WATERWORKS, LTD. IN AN AMOUNT NOT TO EXCEED $29,100.00. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, each year, the Department of Public Works and Engineering purchases approximately twelve fire hydrants to replace old hydrants that have outlived their useful life or that have been damaged due to vehicle accidents; and WHEREAS, in 1990, the City began to standardize all City fire hydrants and began purchasing Mueller fire hydrants, which are the most reliable, easiest to maintain, and are the overall best value; and WHEREAS, the Department of Public Works and Engineering contacted several local suppliers of Mueller fire hydrants due to the cost of shipping and availability instead following the usual procedures set out in the City Code; and WHEREAS, HD Supply Waterworks, Ltd. submitted the lowest quote for Mueller fire hydrants at a cost of $2,425.00 per hydrant; and WHEREAS, it is in the best interest of the City to waive the purchasing policies and guidelines in the City Code and authorize the purchase of Mueller fire hydrants on a "as needed basis" from HD Supply Waterworks, Ltd. at a cost of $2,425.00 per hydrant, and to authorize the Director of Finance to issue payment to HD Supply Waterworks, Ltd., upon receipt of invoice, in a total amount not to exceed $29,100.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the purchasing policies and guidelines in the City Code and authorizes the purchase of Mueller fire hydrants on a "as needed basis" from HD Supply Waterworks, Ltd., at a cost of $2,425.00 per hydrant, and to authorize the Acting City Manager to execute the contract documents. SECTION 3: That the City Council hereby authorizes the Director of Finance to issue payment to HD Supply Waterworks, Ltd., 29950 Skokie Highway, Lake Bluff, Illinois 60044, upon receipt of invoice, in a total amount not to exceed $29,100.00. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal \Res\2011 \HD Supply Waterworks Purchase Fire Hydrants 2011 2 Consent Agenda Items #6 & 6a �s �„r.- CITY OF� 4 A/` 1IS 0 Public Works and Engineering Department 1111�' Bbl 1111 Joseph Schwab Road DES PLAINES / Des Plaines, IL 60016 auNois Tel: 847-391-5464 Fax: 847-297-6801 City of Des Plaines 1VIEMORAND[I I Date: March 23, 2010 To: Jason Slowinski, ActinManager From: Adam M. Boeche, Cc: Subject: 2011 Unleaded and Diesel Fuel Purchase Assistant Director of Public Works and Engineering Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering VOM10 Issue: Bids for the 2011 Gasoline and Diesel Fuel purchase were opened March 18, 2011. The contract proposes a one-year period with an optional one-year renewal. Analysis: The specifications for the bids required the vendor to supply a unit price with respect to the Oil Price Information Service (OPIS), which determines the wholesale, delivered price the vendor offers for the product. The unit price per gallon provided in the bids includes a profit margin (or loss) per gallon against the OPIS price. The following chart shows the OPIS price and each responsive bidder's per gallon price against the OPIS amount: FUEL TYPE OPIS Average Price as of 3/11/11 Texor Petroleum Co. Al Warren Oil Co., Inc. Petroleum Traders Corp. Avalon Petroleum Co. Premium, lead-free (92) $3.0736 $0.006 $0.00 ($0.0246) $0.01 Mid -grade, lead-free (89) $2.9564 $0.006 $0.00 ($0.0156) $0.01 Regular, lead-free (87) $2.8885 $0.006 $0.00 ($0.0096) $0.01 No. 2, low sulfur premium diesel $3.1658 No Bid No Bid $0.0324 $0.01 Ultra-low sulfur premium diesel $3.1952 $0.022 $0.0165 $0.0324 $0.01 Biodiesel premium diesel (5% mix) $3.2514 $0.022 $0.0165 ($0.0036) $0.01 Biodiesel premium diesel (20% mix) $3.4201 $0.022 $0.0165 ($0.0161) $0.01 2011 Unleaded and Diesel Fuel Page 2 of 2 In 2010, the City used approximately 131,000 gallons of unleaded and 49,000 gallons of diesel fuel. Using these figures and combining the cost for both products, Petroleum Traders would be $1,434.00 less than the OPIS average, while the next lowest bidder, Al Warren Oil Co., would be charging us $808.50 above the OPIS. Thus, based on 2010 usage, Petroleum Traders would be the lowest bidder by $2,242.50. Accordingly, the lowest bidder is Petroleum Traders Corporation. The City has reviewed the references provided and contacted several communities that are known to have worked with this vendor in the past. Each of the references contacted provided a favorable recommendation and indicated that the response time during the recent blizzard when fuel was needed, Petroleum Traders responded quickly. Recommendation: Staff recommends award of the contract for the purchase of unleaded and diesel fuel to Petroleum Traders Corporation including the prices listed in the table above, in the amount of $357,000 ($300,000 — Div. 2453, $32,000 — Div. 5023, $25,000 — Div. 5025) for gasoline and $158,000 ($140,000 — Div. 2453, $8,000 — Div. 5023, $10,000 — Div. 5025) for diesel fuel. Attachments Purchase Order Resolution r 'f 'I 01 40 CITY OF DES PLAINE7 N.21..LINO.I.S.7 CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 2453,5023/25 ACCOUNT NO. 970840, 970850 PROJECT CODE DEPT / DIVISION Streets/Grounds , VENDOR NO. PURCHASE ORDER NO. PW GS 11-12 VENDOR NAME Petroleum Traders ATTN Gayle Newton ADDRESS 7120 Pointe Inverness Way CITY, STATE, ZIP Fort Wayne, IN 46804 SHIP TO QUANTITY ITEM / DESCRIPTION Diesel Fuel: Premium Ultra-low Sulfur No. 2: $0.0324 over average rack price (OPIS) Premium Biodiesel, 5% Blend: -$0.0036 from average rack price (OPIS) Premium Biodiesel, 20% Blend: -$0.0161 from average rack price (OPIS) Unleaded Fuel: 87 Octane: -$0.0096 from average rack price (OPIS) 89 Octane: -$0.0156 from average rack price (OPIS) 92 Octane: -$0.0246 from average rack price (OPIS) Annual Unleaded and Diesel Fuel purchases SUB -TOTAL SHIPPING / OTHER TOTAL UNIT COST EXTENDED 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY M NAGER 3/23/l1 Adam Boeche '06 I MO PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION 1. PRICE $515,000.00 CONTACT PERSON ❑ VENDOR NAME Sec Attached Memo PHONE ❑ ADDRESS ❑ FAX ❑ CITY, STATE, ZIP ❑ EMAIL EXPLANATION: 2. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR RECOMMENDED Petroleum Traders Corporation TOTAL AMOUNT BUDGETED $515,000.00 OTHER PROJECT COSTS ❑ ONGOING OPERATING COSTS ❑ THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ NO L YES BUDGET: (CHECK BOX) ❑ EMERGENCY PURCHASE PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL. (CHECK BOX) APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING e ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL. (CHECK BOX) REQUESTED BY ❑ NO // YES TFIIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) 3/23/11 ❑ NO ►/ YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/23/11 Adam Boeche f e6 I A J Q PAGE 2 OF 2 Effective 01/01/09 CITY OF DES PLAINES RESOLUTION R - 58 - 11 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A BID FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL FROM PETROLEUM TRADERS CORPORATION. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines to contract with individuals, associations and corporations, in any manner not prohibited by law or by ordinance; and WHEREAS, on February 7, 2011, the City Council authorized the Department of Public Works and Engineering to send out an Invitation to Bid for the purchase of gasoline and diesel fuel for a one-year period and four vendors responded; and WHEREAS, Petroleum Traders Corporation submitted the lowest responsible bid at a unit price of $0.0096 per gallon less than the Oil Price Information Service (OPIS) average rack price for the purchase of gasoline and $0.0036 per gallon less than the OPIS average rack price diesel fuel on the date of shipment; and WHEREAS, it is in the best interest of the City to accept the bid for the purchase of gasoline and diesel fuel for a one-year period from Petroleum Traders Corporation at a unit price of $0.0096 per gallon less than the OPIS average rack price for the purchase of gasoline and $0.0036 per gallon less than the OPIS average rack price diesel fuel on the date of shipment and authorizes the Director of Finance to issue Payment to Petroleum Traders Corporation upon receipt of invoice for gasoline and diesel fuel delivered to the Public Works facility in an amount not to exceed said unit prices; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That it is in the best interest of the City to accept the bid for the purchase of gasoline and diesel fuel for a one-year period from Petroleum Traders Corporation at a unit price of $0.0096 per gallon less than the Oil Price Information Service (OPIS) average rack price for the purchase of gasoline and $0.0036 per gallon less than the OPIS average rack price diesel fuel on the date of shipment. 1 SECTION 3: That the Director of Finance is hereby authorized to issue payment to Petroleum Traders Corporation, 7120 Pointe Inverness Way, Fort Wayne, Indiana 46804 upon receipt of invoice, for gasoline and diesel fuel delivered to the Public Works facility. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of 2011. APPROVED this day of 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST Approved as to form: CITY CLERK David R. Wiltse, City Attorney IL'Aid k) v Legalaes\2011\Petroleum Traders Corp Gasoline and Diesel Fuel Purchase 2 44 Om OF • DES PLAINES ILLINOIS Consent Agenda Items #7_& 7a City of Des Plaines Public Works and Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: April 1, 2011 To: Jason Slowinski, Acting City Man From: Howard Moser, Superintendent . Gene al Services Cc: Timothy Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Bid Award — Repair and Utility Location of Street Lights and Underground Wires Issue: The 2011 Public Works budget includes funds for contractual repair and utility location of street lights and underground wires. This contract involves repairing public street lights and performing underground wiring repairs and utility locations on City owned electrical wiring on an as needed basis. The contract was bid with an opening date of Friday, March 18, 2011. The contract stipulates a three- year term with optional annual renewals. Analysis: Two responses were received from ten vendors who were mailed specifications. H&H Electric was the lowest bidder and has been the successful low bidder for several years. H&H's bid prices for 2011 through 2013 equal their 2010 bid amounts. Staff has been very satisfied with their response time and workmanship. Recommendation: Staff recommends award of the bid for repair and utility location of street lights and underground wiring to H&H Electric, 2830 Commerce Street, Franklin Park, IL 60131, at the following costs: Labor 7:00 a.m. — 3:30 p.m. Monday through Friday $60.00 per hour Labor 3:30 p.m. — 7:00 a.m. nights and weekends $90.00 per hour Bucket/Lift Truck $62.50/hour Service Truck $13.50/hour Backhoe $2.50/hour Air Compressor $2.50/hour Trencher $2.50/hour Pickup Truck $2.50/hour Parts markup 10% over contractor's cost Source of funding for this contract is budgeted in the Streets and Grounds Maintenance/R&M Streets Lights cost center. Attachments: Bid Tabulation Purchase Order Resolution 2011-13 REPAIR AND UTILITY LOCATION OF STREETLIGHTS AND UNDERGROUND WIRING BID TABULATION VENDOR 7AM- 3:30PM 3:30PM- 7AM LIFT TRUCK BACKHOE TRENCHER SERVICE TRUCK AIR COMPRESSOR PICKUP TRUCK H&H 2011 $60.00 $90.00 $62.50 $2.50 $2.50 $13.50 $2.50 $2.50 2012 $60.00 $90.00 $65.60 $2.50 $2.50 $14.20 $2.50 $2.50 2013 $60 00 $90.00 $68.90 $2.50 $2 50 $14 90 $2.50 $2 50 MEADE 2011 $93.00 $168.00 $40.00 $30.00 $25.00 $20.00 $15.00 $15.00 2012 $96.00 $173.00 $41.00 $31.00 $26.00 $21.00 $16.00 $16.00 2013 $99.00 $178.00 $42.00 $32.00 $27.00 $22.00 $17.00 $17 00 CITY OF DES PLAINES ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 2451 ACCOUNT NO. 930070 PROJECT CODE DEPT / DIVISION Street/Grounds VENDOR NO. PURCHASE ORDER NO. PW GS 11-15 VENDOR NAME FI&H Electric Co. SHIP TO EXTENDED ATTN 2011 Repair and Utility Location of Streetlights and Underground Wiring 20,000.00 ADDRESS 2830 Commerce St. 2012 Repair and Utility Location of Streetlights and Undergound Wiring CITY, STATE, ZIP Franklin Park, IL 60131 1 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 1 2011 Repair and Utility Location of Streetlights and Underground Wiring 20,000.00 20,000.00 1 2012 Repair and Utility Location of Streetlights and Undergound Wiring 20,000.00 20,000.00 1 2013 Repair and Utility Location of Streetlights and Underground Wiring 20,000.00 20,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUB -TOTAL 60,000.00 SHIPPING / OTHER TOTAL $60,000.0 0 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/29/11 Howard Moser 16 (k's PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION I. PRICE see bid tab CONTACT PERSON ❑ VENDOR NAME H&H Electric Co. PHONE ❑ ADDRESS 2830 Commerce St. FAX ❑ CITY, STATE, ZIP Franklin Park, IL 60131 EMAIL EXPLANATION: 2. PRICE CONTACT PERSON VENDOR NAME Meade Electric Co. PHONE 708-588-2500 ADDRESS 9550 W. 55th St., Suite A FAX CITY, STATE, ZIP McCook, IL 60525 EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR RECOMMENDED H&H Electric Co. TOTAL AMOUNT BUDGETED $20,000.00 OTHER PROJECT COSTS ❑ ONGOING OPERATING COSTS ❑ THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ NO 0 YES BUDGET: (CHECK BOX) ❑ EMERGENCY PURCHASE PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING /1 ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPE FITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) REQUESTED BY ❑ NO & YES THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) 3/29/11 ❑ NO // YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/29/11 Howard Moser I° f fro PAGE 2 OF 2 Effecluve 01/01/09 CITY OF DES PLAINES RESOLUTION R - 60 - 11 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A BID FROM H&H ELECTRIC CO. FOR THE REPAIR AND UTILITY LOCATION OF STREET LIGHTS AND UNDERGROUND WIRES IN THE CITY OF DES PLAINES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the 2011 Budget includes funds for contractual repair and utility location of street lights and underground wires on an "as needed" basis; and WHEREAS, on March 7, 2011, the City Council authorized the City Clerk to send out a Request for Bids for contractual repair and utility location of street lights and underground wires on an "as needed" basis for a three year period and two vendors responded; and WHEREAS, H&H Electric submitted the lowest responsible bid for contractual repair and utility location of street lights and underground wires on an "as needed" basis at the following costs: Labor 7:00 a.m. — 3:30 p.m. Monday through Friday $60.00 per hour Labor 3:30 p.m. — 7:00 a.m. nights and weekends $90.00 per hour Bucket/Lift Truck $62.50/hour Service Truck $13.50/hour Backhoe $2.50/hour Air Compressor $2.50/hour Trencher $2.50/hour Pickup Truck $2.50/hour Parts markup 10% over contractor's cost; and WHEREAS, it is in the best interest of the City to accept the bid for contractual repair and utility location of street lights and underground wires on an "as needed" basis from H&H Electric at the prices listed above for at a cost not to exceed the annual budgeted amount of $20,000.00 per year through 2013 and, subject to the annual appropriations process, to authorize the Director of Finance to issue payment to H&H Electric upon receipt of invoice for repairs and approval of work performed in an amount not to exceed $20,000.00 per year through 2013; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. 1 SECTION 2: That the City Council hereby accepts the bid from H&H Electric for contractual repair and utility location of street lights and underground wires on an "as needed" basis at the prices listed within this Resolution, at an annual cost not to exceed $20,000.00 through 2013. SECTION 3: That, subject to the annual appropriations process, the Director of Finance is hereby authorized to issue payment to H&H Electric, 2830 Commerce Street, Franklin Park, Illinois 60131, upon receipt of invoice for repairs and approval of work performed in an amount not to exceed $20,000.00 per year through 2013. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2010 APPROVED this day of , 2010 VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Approved as to form: 084eak.)4,/ David R. Wiltse, City Attorney Legal\\Res\2010\H & H Electric Street Lights 2010 2 MAYOR { Consent Agenda Items #8 & 8a City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: April 7, 2011 Ref. #11-41 To: Jason Slowinski, Acting anager From: Jon Duddles, P.E., As istant ' ector of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Canadian National Railway Company - License Agreement 2011 Capital Improvement Program, Contract A Issue: The City of Des Plaines will be working within the Canadian National (CN) right of way as part of the 2011 Capital Improvement Program, Storm Water Master Plan Areas 2 and 7 - Contract A. As a result of the required design of the project, a License Agreement and one-time fee is required for the construction and maintenance of our proposed storm sewer crossing the CN right of way. Analysis: In connection with the project, a 36" diameter storm sewer and 54" diameter casing pipe needs to be bored and jacked beneath the CN railroad tracks at Second Avenue between Oakwood Avenue and Graceland Avenues. This new storm sewer is required as part of the Storm Water Master Plan Area #7 project. The License Agreement is necessary in order to construct the storm utility and maintain it within the CN right of way. The City has executed similar agreements for other City owned utilities that cross railroad right of way. Recommendation: We recommend the execution of the License Agreement and a one-time payment to the Canadian National Railway, 915 Belle Avenue, Joliet, IL 60432 in the not -to -exceed amount of $12,200.00. Source of funding would be the Capital Projects Fund. AJD/dls Attachments License Agreement Purchase Order Resolution h.lengineeringlcorrespondencelcity council meetmg12011 4-18-111cn lease agreementicn .. license fee memo.docx www.cn.ca February 24, 2011 City of Des Plaines 1420 Miner Street Des Plaines, IL. 60016 Southern Region CN Joseph Wojcik IC Track Design Technician 915 Belle Ave. Joliet, IL 60432 T 815-774-6414 F 815-774-6430 RE: 36" PVC Storm Water Sewer in a 54" Steel Casing M. P. 22.67 Preparation fee $750.00 paid Charge $12,200.00 File P-9696 Attached hereto in duplicate is agreement covering the above-described subject matter, which has been prepared pursuant to your request. Please have both copies executed and return to me for my further handling for execution on behalf of the Railroad Company. Acceptance of the agreement is not to be assumed until a fully executed copy has been returned. Please note that payment of $12,200.00 is to be made upon execution of the agreement. To avoid delay in our handling, the required remittance should be made with the return of the agreement. Once execution of the agreement is complete, you must call Daryl Lang 248-740-6227 at least five (5) working days before commencing work. Flagman and cable locate will be required for this installation. Sincerely, Joseph Wojcik IC Track Design Technician LICENSE FOR UNDERGROUND PIPELINES, CABLES AND CONDUITS THIS AGREEMENT made in duplicate this 24th day of February, 2011, between WISCONSIN CENTRAL LTD, party of the first part, hereinafter called the Railroad, and File P-9696 City of Des Plaines 1420 Miner Street Des Plaines, IL. 60016 Party or parties of the second part, hereinafter called the Licensee, WITNESSETH: 1. In consideration of a one time fee of $12,200.00 in hand paid by the Licensee to the Railroad, the receipt whereof is hereby acknowledged and the faithful performance by the Licensee of the covenants herein contained, the Railroad, insofar as it lawfully may, hereby grants to the Licensee license and permission to construct and maintain a 36" PVC Storm Water sewer in a 54" Steel casing (see attachment) (whether one or more pipes, cables or conduits hereinafter referred to as the "pipeline") across, along and underneath the property of the Railroad at Mile Post 22.67 in Des Plaines, IL said pipeline being more particularly shown upon the exhibits hereto attached and made a part hereof, subject to the following conditions and specifications: 2. The license and permission herein granted to Licensee are subject and subordinate; however, to the rights in Railroad, its successors and assigns, its grantees, lessees and licensees, to construct, reconstruct, operate, use, maintain, repair and renew on, beneath or above the property covered hereby, any structures, improvements or facilities of similar or different character as are now or in the future may be located on, beneath or above said properties. 3. Licensee shall, except in emergencies, give not less than 72 hours written notice to Railroad of the day, hour and location that it proposes to undertake any construction or maintenance work and in the event of an emergency shall notify Railroad as soon as possible. Licensee shall require each of its contractors and subcontractors to observe and conform to the conditions and requirements specified herein; and for the purposes i EXHIBIT " • of the safety, protective and indemnification provisions hereof, such contractors and subcontractors, their agents, servants and employees, and other persons on the Railroad property at the invitation of the Licensee, its contractors or subcontractors, shall be deemed the agents or employees of the Licensee. 4. Licensee shall, at no expense to Railroad, obtain all permits and approvals required to exercise this license and Licensee shall install, maintain and operate its facilities in accordance with all requirements of lawful public authority. Licensee shall be responsible for any taxes, assessments and charges made against the pipeline or other of Licensee's facilities on Railroad's property or the operation of any of them. 5. The pipeline shall be installed at least 12.8 feet below the tracks of the Railroad, measured from base of rail to top of pipeline or, if no tracks are located on the property, at least 3 feet below natural ground, measured from top of ground to top of pipeline. Said pipeline shall be constructed of such material and in such a manner as will assure the safety of Railroad. Railroad's authorized representative shall have the right, but not the duty, to require certain materials or procedures to be used or to supervise the construction, maintenance, restoration or other work on Railroad's property. If in the opinion of Railroad's authorized representative casing of the pipeline is required at the time of installation or at any time subsequent thereto, Licensee shall promptly arrange for such casing at its own risk and expense. 6. If, in the opinion of the authorized representative of Railroad the work to be done by the Licensee pursuant to this agreement will make necessary or desirable any change in the Railroad's facilities, or those of the Railroad's tenants or licensees, on the Railroad's property, the Railroad shall have the right, but not the duty, to make such changes, the expense thereof to be borne by the Licensee. Railroad shall have the right, but not the duty, to furnish flagging or other protection or to perform work to support its tracks or otherwise protect its property or facilities at any time, at Licensee's sole risk and expense. 7. Licensee agrees at any time, or from time to time, at its own risk and expense, upon request of the authorized representative of the Railroad, to make such change or changes as may be necessary in the opinion of said representative to accommodate any change or improvements which Railroad may desire to make in or upon its property. In case Licensee shall fail within thirty (30) days after notice from Railroad to make such change or changes, Railroad shall have the right, but not the duty, to make such change or changes, or remove Licensee's facilities from said property at the risk and expense of Licensee. 2 8. Licensee shall at its expense take such measures as may be necessary and adequate in connection with its property or the property of railroad to protect facilities of Railroad and those of others using Railroad's property from interference by induction, conduction, physical contact or otherwise attributable to the exercise by Licensee of the license granted to it. In the event Railroad advises Licensee to take any action to protect Railroad, its facilities or facilities on Railroad's property, Licensee shall promptly take the indicated action, including, but not limited to, stopping the operation of the pipeline. If Licensee fails to do so, Railroad shall have the right, but not the duty, to perform on behalf of Licensee at the sole risk and expense of Licensee. 9. In the event Railroad elects to renew, replace, repair or alter any tracks or other facilities or to construct new facilities or to make other use of the property covered by this license, and in connection therewith requires the removal of any facilities placed by Licensee on Railroad's property or should any facilities of Licensee need renewal or repair, Licensee shall, within 30 days of receipt of notice, arrange for such removal, renewal or repair at Licensee's risk and expense. In the event removal is required, the facilities shall be relocated at such location on Railroad's property as is designated by Railroad, provided that Railroad's authorized representative determines that a location is reasonably available. Renewal or repair shall be to such condition as is indicated by Railroad's authorized representative. If Licensee fails to comply with the foregoing, Railroad shall have the right, but not the duty, to remove, renew or repair such facilities at the sole risk and expense of Licensee. 10. Cost and expense for work performed by the Railroad pursuant to this agreement shall consist of the direct cost of labor and material plus Railroad's standard additives in effect at the time the work is performed. All payments required of Licensee under this agreement shall be made promptly upon presentation of a bill. 11. Licensee, as a further consideration and as a condition without which this license would not have been granted, agrees to indemnify and save harmless Railroad, its officers, employees and agents and to assume all risk, responsibility and liability for death of, or injury to, any persons, including, but not limited to, officers, employees, agents, patrons and licensees of the parties hereto, and for loss, damage or injury to any property, including but not limited to, that belonging to the parties hereto (together with all liability for any expense, attorneys' fees and costs incurred or sustained by the Railroad, whether in defense of any such claims, demands, actions and causes of action or in the enforcements of the indemnification rights hereby conferred) arising from, growing out of, or in any manner or degree directly or indirectly caused by, attributable to, or resulting 3 from the grant or exercise of this license or the construction, maintenance, repair, renewal, alteration, change, relocation, existence, presence, use, operation, or removal of any structure incident thereto, or from any activity conducted on or occurrence originating on the area covered by the license regardless of the negligence of Railroad, its officers, employees and agents. Licensee further agrees to release and indemnify and save harmless Railroad, its officers, employees, agents, patrons or invitees from all liability to Licensee, its officers, employees, agents or patrons, resulting from railroad operations at or near the area in which the license is to be granted whether or not the death, injury or damage resulting therefrom may be due to the negligence of the Railroad, its officers, employees or agents or otherwise. At the election of Railroad, the Licensee, upon receipt of notice to that effect, shall assume or join in the defense of any claim based upon allegations purporting to bring said claim within the coverage of this section. 12. Licensee shall secure, and maintain in place so long as this agreement is in effect, Comprehensive General Liability Insurance (Occurrence Form) in an amount not less than $5,000,000 per occurrence, with an aggregate of not less than $10,000,000 per annual period. The policy must name Railroad and its parent company, Canadian National Railway Company, as additional insured's in the following form: Wisconsin Central LTD, and its Parent Corporation, Canadian National Railway Company 17641 S Ashland Ave Homewood, I160430 The policy must not contain any provisions excluding coverage for injury, loss or damage arising out of or resulting from (a) doing business on, near, or adjacent to railroad track or facilities, or (b) surface or subsurface pollution, contamination or seepage, or from handling, treatment, disposal or dumping of waste materials or substances. Before commencing work, Licensee shall deliver to Railroad a certificate of insurance evidencing the foregoing coverage's and true and complete copies of the policies described above. Each policy shall include a waiver by the insurer of any right of subrogation against any recovery by or on behalf of any insured. Each policy shall provide for not less than thirty days prior written notice to Railroad of cancellation of or any material change in that policy. 13. It is expressly understood Railroad does not warrant title to the premises and Licensee accepts the grant of privileges contained herein subject to all lawful outstanding existing liens and superior rights. Licensee agrees it shall not have to make any claim against Railroad for damages on account of any deficiency in title and agrees that in the event of failure or insufficiency of such title the sole remedy 4 of Licensee shall be the right to return of the consideration paid in advance, provided for herein, or a proportionate part thereof in the event of a partial deficiency or insufficiency of title. Licensee further agrees to indemnify and save harmless the Railroad and to assure all risk, responsibility and liability (including any expenses, attorneys' fees and costs incurred or sustained by Railroad) arising from, growing out of, or in any manner or degree directly or indirectly attributable to or resulting from any deficiency or insufficiency of its title affecting the right of the Railroad to make this grant. 14. This agreement shall continue in force indefinitely from and after the date hereof, subject, however, to the right of either party to terminate this agreement as to the entire pipeline and all of the facilities of Licensee, or any part thereof, at any time or from time to time, as it may require, upon giving the other party ninety (90) days notice in writing of its desire to terminate this agreement, and indicating in said notice the extent of said line and facilities to which such termination shall apply. When this agreement shall be terminated as to the entire line and all of the facilities of Licensee or as to any part thereof, Licensee within thirty (30) days after the expiration of the time stated in said notice, agrees at its own risk and expense to remove said facilities from the property of Railroad, or such portion thereof as Railroad shall require removed, and to restore the railroad premises to a neat and safe condition, and if Licensee shall fail to do so within said time, Railroad shall have the right, but not the duty, to remove and restore the same, at the risk and expense of Licensee. Nothing herein contained shall be construed as conferring any property right on Licensee. 15. In case Railroad shall at any time, or from time to time, require the removal of only a portion of said pipeline, this agreement shall continue in force and be applicable to the portion of portions of said pipeline and other facilities remaining from time to time until said entire pipeline has been removed and the rental shall be adjusted accordingly. 16. Nothing in this agreement shall be construed to place any responsibility on Railroad for the quality of the construction, maintenance or other work performed on behalf of Licensee hereunder or for the condition of any of Licensee's facilities. Any approval given or supervision exercised by Railroad hereunder, or failure of Railroad to object to any work done, material used or method of construction, reconstruction or maintenance, shall not be construed to relieve Licensee of its obligations under this Agreement. 17. This Agreement shall not be binding on either party hereto until all parties have executed the space provide below. 5 18. This agreement shall be binding on the successors and assigns of the parties hereto, but no assignment hereof by the Licensee, its successors, legal representatives or assigns, shall be binding upon the Railroad without its written consent in each instance. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in duplicate, the day and year first above written. WISCONSIN CENTRAL LTD By: Michael F. Deegan — Regional Manager, Business Development and Real Estate CITY OF DESPLAINES By: Name and Title 6 INITIAL NOTIFICATION OF INTENT TO CONSTRUCT PIPELINE CROSSING/ENCROACHMENT Complete this form and return it along with a non-refundable preparation fee of $750 made out to CN. DATE. 1/20/11 1. Owner/Applicant Information Name and Address: City of Des Plaines 1420 Miner St, Des Plaines, IL 60016 Authorized Representative: Jon Duddles Title Asst. Dir. PW & Eng. Phone Number: (847) 391-5390 Fax Number (847) 391-5619 Emailjduddles@ desplaines.org 2. Location Of Pipeline Pipeline Location Mile Post: 22.67 plus 0 feet (if parallel) to Mile Post: n/a plus n/a feet At or Near Graceland Ave in Des Plaines, IL (Name of City, Town, Village) 3. Commodity to be transmitted in pipe line: Storm Water (steam, air, water, gasoline or other petroleum products, chemical -specify: natural or artificial gas. If sewer, identify as to force or gravity line, sanitary, storm or chemical waste — specify) 4. Pipe Data CARRIER PIPE CASING PIPE A. Inside Diameter: 36" 54 " B. Outside Diameter: 38.3" 55.562" C. Wall Thickness: 1.373" 0.781" D. Pipe Material: PVC Steel E. Specification/Grade or class: PS115 (SDR26) ASTM A 139 Grade B F. Min. Yield Point of Material 8000 psi 35000 psi G. Process of Manufacture unknown unknown H. Name of Manufacturer tbd tbd I. Type of Joint gasket weld J. Working Pressure 400 psig 700 psig K. Maximum operating pressure in pipeline: Gravity (psi by gauge) L. Length of Casing pipe: 172 Feet M. Will casing pipe/uncased carrier pipe be cathodically protected: no N. Hydrostatic pressure carrier pipe will be tested with before using n/a (psi) O. Will casing pipe be vented? no Size: n/a P Will casing pipe/uncased carrier pipe have a protective coating? no Type: n/a Q. Depth of top of casing or uncased carrier pipe below base of rail or top of ground12 . 8feet. (Minimum at closest point) R Method of installing casing pipe /uncased carrier pipe Bore and Jack . (dry bore & jack, directional, tunnel, other — specify) Attach to this application (3 copies) showing north arrow and a location sketch with crossings measured from the nearest railroad mile post and a profile sketch of actual situations showing relationship of tracks, contour of ground, the buried pipe, etc. Distance from each facility (encroachment) to the centerline of nearest road, crossing, bridge or other Railroad structures, must be clearly indicated. Right of way lines of railroad and labeled Street or highway, if involved, should also be shown. Bahipp 2/1//[Oil AREA 7 JOW 12141O.dwg "Sligy 0004 i.l I pm P s MIKE 6 ERMAID 6 0 j 71 70P o CASINO REVA710h "" 1 = 7/1I )it i i i t a 0 i I ' ..ai of i I Il I .S. i 23 �b ' I I I 1 I ! !4 itl° N / I 7 I 11 1 ® I 3 is e, A 1 I I r'' 1 1 ill 1 1 I I 3 81 �_. 1 1 C.4-4•1410. . i Q3SOdOUd 0 CASING PIPE, AUGER AND JACK Description. This work consists of furnishing the labor, equipment and materials to auger and jack the casing pipe at the elevations shown on the plans or as directed by the Engineer in the field. Materials. All casing pipe shall be new and unused. The casing pipe shall be steel, inner diameter of 54", with a minimum wall thickness of 0.781" (bare) or 0.719" (coated), conforming to ASTM A- 139, Grade B, with a minimum yield strength of 35,000 PSI. The steel pipe shall be plain end, and be in at least 18 foot lengths (except the last section, where a shorter section may be necessary to obtain total casing length). All joints shall be solidly butt -welded with a smooth non-obstructing joint inside. All welds shall comply with American Welding Society recommended standards. Construction Requirements. The casing pipe shall be constructed in accordance with the Horizontal Earth Boring and Jacking Manual, National Utility Contractors Association, latest issue. The casing pipe shall be constructed by the auger and jacking method, with the auguring and jacking operation being simultaneous and no unsupported excavation in front of the casing. The over -cut by the cutting head shall not exceed the outside diameter of the pipe by more than 2 inches. Lengths of casing pipe shall be electric arc weld on the full circumference of the pipe at all joints. The proposed elevations of the casing pipe shown on the plan are of special importance due to the location of existing utilities and other facilities. Submittals. The contractor shall submit shop drawings and material certification for the steel casing pipe along with and outline of the installation procedure. A list of all equipment and materials to be used shall be included. All documentation shall be submitted to the Engineer a minimum of four weeks prior to the start of the jacking operation. Method of Measurement. Casing pipe shall be measured to the closest approved LINEAL FOOT constructed in place on the improvement. Basis of Payment. This work shall be paid for at the contract unit price per Lineal Foot for CASING PIPE, AUGER AND JACK IN PLACE, of the specified diameter, which price includes all labor, equipment and material costs, including hand mining of obstructions which may be encountered. .' II—car-.....-....V-., r� JACKING PITS Description. This work consists of saw cutting, removal and off site disposal of existing pavements, earth excavation necessary to construct jacking pits, receiving pits, trench protection, foundation and drainage for the angering machine, utility exploration pits and backfilling where shown on the plan and as directed by the Engineer in the field. Materials. All aggregate used on this pay item shall be crushed Gradation CA -6, complying with the requirements of SSRB Sect 1004. Construction Requirements. Existing pavement shall be saw cut to its full depth at all edges of the removal area. All excavated material shall be disposed of off site at a place furnished by the Contractor on a daily basis. The exact depth of the jacking pit shall be coordinated with the Engineer to provide adequate depth, foundation and drainage for the auguring machine. An aggregate foundation 4 inches deep shall be furnished and compacted in the bottom of the jacking pit. Both the jacking pit and the receiving pit require shoring and trench protection. Prior to beginning the excavations, the Contractor shall provide the Engineer with the proposed manner of trench shoring and protection meeting current OSHA safety requirements. Where shown on the plans or when directed by the Engineer in the field, the Contractor shall excavate exploration pits to expose existing underground utilities or other unforeseen obstacles to the proposed construction. As field directed by the Engineer, all excavated areas shall be backfilled with trench backfill or select material from the excavation operation. Method of Measurement. This work will be measured to the closest foot of width, length and depth, as approved by the Engineer, and the quantity computed for payment in CUBIC YARDS. Basis of Payment. The work herein specified shall be paid for at the contract unit price per Cubic Yards for JACKING PITS which includes saw cutting, excavating and off site disposal of all excavated material, jacking pit foundation, trench shoring and protection, dewatering and backfilling. Exploration pits shall not be paid for separately but shall be considered incidental to this item Trench Backfill is paid for separately. ZbII—tip -cow ,r.,. pC CASING SPACERS Description. This work consists of furnishing labor, equipment, materials and installation of pipe supports on a carrier pipe to be placed within a casing pipe. Materials. Casing Spacers, also referred to as Carrier Pipe Supports, shall be Model CCS, stainless steel, and centered and restrained position as manufactured by the Cascade Waterworks Mfg. Co., 1213 Badger St., Yorkville, Illinois 60560. The Contractor shall furnish the Engineer with shop drawings of the spacers prior to construction of the casing pipe. Construction Requirements. The carrier pipe supports shall be installed on the carrier pipe per the manufacturer's recommendations, at an approximate spacing of 6 feet on centers. There shall be a spacer placed within one foot on each side of carrier pipe joints. The height and supports shall be of appropriate size to keep the carrier pipe "restrained" and centered within the casing pipe. A'' 'A" to 1" clearance will be allowed between the top runners and the casing pipe. The Engineer shall specify in the field the exact locations and amount of carrier pipe supports required. Method of Measurement. The casing spacers shall be measured in place and the quantity computed for payment per EACH. Basis of Payment. This work shall be paid for at the contract unit per Each for CASING SPACERS as herein specified. Zvi 1 -Gip- f:)t-174,% c -t CARRIER PIPE Description. This work consists of furnishing the labor, equipment and materials to construct a PVC carrier pipe with casing spacers, within the casing pipe and sealing the ends of the casing pipe. Materials. The carrier pipe shall be PVC pipe shall have a minimum pipe stiffness that equals or exceeds 115 lbs/in-in and the Standard Dimension Ratio (SDR) shall be 26 conforming to ASTM D 2241. All pipes shall be marked in accordance with applicable ASTM standard at intervals not exceeding 5 feet. The contractor shall submit manufacturer's certifications for compliance with the appropriate ASTM shall be furnished to the Engineer prior to incorporating any of the material in the proposed construction. The Engineer may make a random sampling of these various PVC pipe and cause it to be tested by an independent testing laboratory. Failure of any sample shall be just cause for immediate rejection of all like material supplied and non payment and replacement of all like material constructed. All pipe shall be gasket, bell and spigot, push -on type conforming to ASTM D 3212 "Standard Specification for Joints for Drain and Sewer Plastic Pipes Using Flexible Elastomeric Seals". Gaskets and lubricants shall be compatible and of the same manufacture as the pipe or fittings. Carrier Pipe Supports, also referred to as Casing Spacers, shall be Model CCS, stainless steel, and centered position as manufactured by Cascade Waterworks Manufacturing Company or an approved equal. End seals shall be Cascade Waterworks end seals, Model CCES. Construction Requirements. The carrier pipe shall be constructed per the manufacturer's recommendations. Methods, materials and equipment for assembling the pipe joints and pulling the carrier pipe through the casing shall be approved by the Engineer. The leading pipe end shall be protected from damage when being pulled through the casing. The method of restricting pipe movement during insertion shall not cause damage or disformation of the carrier pipe. The carrier pipe supports shall be installed on the carrier pipe per the manufacturer's recommendations at an approximate spacing of six feet on centers. The Engineer shall specify in the field the exact locations and amount of carrier pipe supports required. After the carrier pipe is installed and testing is approved, the carrier and casing pipe shall be sealed with Cascade Waterworks end seals, Model CCES. The end seals shall be considered incidental to the installation of the casing pipe. Testing Requirements. Leakage. All PVC sewers shall be air tested for leakage. Infiltration shall not exceed 50 gallons per inch pipe diameter per mile per day for any section of the system Deflection. After completion of the backfill, the pipe shall be tested for deflection. The areas 'Z.✓ 10- GIP — c: L .v iTJA-4.1 A selected for testing may be all of the pipe or areas of the pipe at the Engineer's option. Deflection testing shall be conducted using a go/no go mandrel constructed of aluminum, steel or stainless steel. The mandrel shall be checked by a City owned proving ring to permit no more than 7'/z % deflection as provided in Table X1.1 of ASTM D 3034 or Table X2.1 of ASTM F 679, Method of Measurement. The carrier pipe shall be measured in place per LINEAL FOOT after successful leakage and deflection tests have been completed. The length of carrier pipe measured for payment shall be the approved length of the casing pipe plus 5 feet from each end of the casing pipe. The carrier pipe supports shall be measured for separately. End seals are not measured for payment and considered incidental to the installation of the pipe. Basis of Payment. This work shall be paid for at the contract unit per Lineal Foot for CARRIER PIPE, of the specified diameter. Carrier Pipe Supports are paid for separately. DES PLAINES ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 414F ACCOUNT NO. 960990 PROJECT CODE DEPT / DIVISION Engineering VENDOR# PI'RCHASE ORDER NO. ENG 11-08 VENDOR NAME Canadian National Railway Company o EXTENDED ATM Joseph Wojcik ADDRESS 915 Belle Avenue and Conduits in connection with 2011 CIP, Contract A CITY, STATE, Joliet, IL 60432 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED License Agreement fee for Underground Pipelines, Cables $12,200.00 and Conduits in connection with 2011 CIP, Contract A 0.00 Oakwood Avenue between Second & Graceland 0.00 0.00 0.00 0.00 APPROVED BY MAYOR & CITY COUNCIL ON NOT TO EXCEED $12,200.00 0.00 0.00 0.00 0.00 0.00 SUB -TOTAL $12,200.00 SHIPPING / OTHER TOTAL $12,200.00 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/21/11 JON DUDDLES TIMOTHY P. OAKLEY PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION 1. PRICE $1.500.00 CON FACT PERSON EMERGENCY PURCHASE VENDOR NAME SOLE SOURCE SUPPLIER PHONE EQUIPMENT STANDARDIZATION ADDRESS TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE FAX JOINT GOVERNMENT PURCHASING PROGRAM CITY, STATE, ZIP OTHER (PLEASE EXPLAIN BELOW) EMAIL EXPLANATION: A license fee to work in the Canadian National Railway's right of way. 2. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR RECOMMENDED CANADIAN NATIONAL RAILWAY TOTAL AMOUNT BUDGETED $1.500.00 OTHER PROJECT COSTS EMERGENCY PURCHASE ONGOING OPERATING COSTS SOLE SOURCE SUPPLIER THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET: (CHECK BOX) ❑ YES ❑ NO PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: ❑ APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM OTHER (PLEASE EXPLAIN BELOW) ►2 EXPLANATION: A license fee to work in the Canadian National Railway's right of way. FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMI ITED FO LEGAL: (CHECK BOX) REQUESTED BY ❑ NO ►5 YES THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) 3/21/11 ❑ NO /1 YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 3/21/11 JON DUDDLES, P.E. TIMOTHY P OAKI I. P E CF VI PAGE 2 OF 2 Effective 01 01/09 CITY OF DES PLAINES RESOLUTION R - 32 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR A LICENSE FOR UNDERGROUND PIPELINES, CABLES AND CONDUITS BETWEEN WISCONSIN CENTRAL LTD. AND THE CITY OF DES PLAINES TO CONSTRUCT A STORM WATER SEWER UNDERNEATH THE RAILROAD TRACKS. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines will be working within the Canadian National right of way to install a storm water sewer on Oakwood Avenue between Second and Graceland Avenues, as part of the 2011 Capital Improvement Program, Storm Water Master Plan Areas 2 and 7 - Contract A; and WHEREAS, Canadian National Railway Company, parent company for Wisconsin Central Ltd., requires the City to enter into a license agreement to obtain a license and permission to construct and maintain a 36" PVC storm water sewer in a 54" steel casing across, along and underneath the Railroad's property at Mile Post 22.67 in Des Plaines, Illinois; and WHEREAS, in order for the City's contractor to install the storm water sewer on Oakwood Avenue between Second and Graceland Avenues, the City must auger under the Canadian National railroad tracks; and WHEREAS, subsequent to the approval of this License Agreement, the City will bid this project in April of 2011 with construction estimated to start in June of this year. The City will select the contractor to perform the work; and WHEREAS, there is a one-time license fee of $12,200.00 for the License for Underground Pipelines, Cables and Conduits; and WHEREAS, it is in the best interest of the City of Des Plaines to authorize the execution of the License for Underground Pipelines, Cables and Conduits between Wisconsin Central Ltd. and the City of Des Plaines to install and maintain a storm water sewer on Oakwood Avenue between Second and Graceland Avenues underneath the railroad tracks and to authorize the Director of Finance to issue payment to Canadian National Railway Company in the not -to - exceed amount of $12,200.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: 1 SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City of Des Plaines, the Acting City Manager is hereby authorized to execute the License for Underground Pipelines, Cables and Conduits between Wisconsin Central Ltd. and the City of Des Plaines to install and maintain a storm water sewer on Oakwood Avenue between Second and Graceland Avenues underneath the railroad tracks, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That the Director of Finance is hereby authorized to issue payment to Canadian National Railway Company, 915 Belle Avenue, Joliet, Illinois 60432 in the amount of $12,200.00 for the license agreement. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011 APPROVED this day of , 2011 VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011 \Canadian National License Agreement 2011 CIP Contract A 2 %i CITV OF =1/4-) DES PLAINES ILUNOIS Consent Agenda Item #9 City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: To: From: Cc: Re: April 7, 2011 Jason Slowinski, Acting Ci Timothy Watkins, Superint Utility Services Timothy Oakley, P.E., CFM, Director of Public Works & Engineering Advertise for Bids -2011 Contract C -Sewer Lining Issue: Public Works & Engineering conducts sewer televising and pipeline assessment each year to determine sewer mains that are in need of repair and improvement. Public Works & Engineering has dedicated funds in the 2011 budget in the amount of $250,000 for sewer lining improvements. Analysis: Sewer lining involves inserting a flexible tube inside the existing pipe, and curing it in place. Holes are then cut reconnecting the homeowner's sewer lateral to the City main. This creates, in effect, a "pipe within a pipe". The benefits of this procedure are many. First, it increases the structural integrity of the pipe by increasing the sidewall thickness of the pipe. Second, it prevents root growth from reoccurring within the pipe. Finally, it reduces ground water infiltration into the sanitary sewer system through cracks and joints. The reduction of ground water infiltration is a requirement of USEPA regulations. Although the inside diameter of the resulting pipe is slightly smaller, the flow capacity is actually increased due to less friction loss from the new, smoother pipe material. This year's lining will be in preparation of the Des Plaines River Road, Phase II reconstruction from Touhy Avenue to Rand Road which is estimated to begin in 2012. The scope of the 2011 lining will be on Des Plaines River Road from Touhy Avenue to Oakton Street. Recommendation: Staff recommends authorization to bid the 2011 Contract C Sewer Lining contract. A bid opening date of May 4, 2011 has been set. Source of funding would be the Water/Sewer Fund. Attachments: Project Estimate PAY ITEM 'n o O O o N oo O N00 00 0 r- 0 r v tri tri ev" cc7 or) N 69 69 69 6,-;) C> v1 O O O O N op O V l-- to N l� 00 69 69 GS ES 69 1/40 cr CD a a a a CURED -IN-PLACE PIPE, 10" INSTALLED CURED -IN-PLACE PIPE, 12" INSTALLED TRAFFIC CONTROL & PROTECTION -- N Kf In w a z 0 A w w ww w w w e--) - 1-1 . e--) - E- F- E-. H H F- cn cn cn En 0 v' — N N M v V aiauauSaLa A a a a a a. a a a a a a a U U U U 0 0 A W 4 4 4 4 4 4 4, a a a a a0,- 8444444 6 A 6 A A 6 w 02 0 0 0 0 0 0 E- N VI In vD rA a a a a a p, W Q Q d Q Q a r Consent Agenda Item #10 ..,F.,., Consent .4:s City of Des Plaines „ ` tt Nt Public Works and Engineering Department q+ i 1420 Miner Street DES PLAINES Des Plaines, IL 60016 iw is Tel: 847-391-5390 Fax: 847-391-5619 Date: To: From: MEMORANDUM April 7, 2011 Ref. #11-91 Jason Slowinski, Acting Ci a ger Jon Duddles, P.E., As stant Direc r of Public Works and Engineering ftSD Cc: Timothy P. Oakley, P.E.,FC M, Director of Public Works and Engineering fr0%/7(/ Subject: 2011 C.I.P. Street and Utility Improvements, MFT 11 -00214 -00 -RS Bid Notice Issue: Plans and specifications for the 2011 CIP Street and Utility Improvements, MFT 11 -00214 -00 -RS, are completed and the project is ready for bidding. The work consists of rehabilitating various streets as well as installing 8" and storm sewer as identified in year 2011 of the Five-year Capital Improvement Program. It also includes a water main repair on Wolf Road under the Union Pacific Railroad. STREET LIMITS SCOPE OF WORK Pearson St Ellinwood - River Rehabilitation Pearson St Ellinwood - River Storm Sewer River Dr River - Steward 8 Inch Water Main River Dr River - Steward Rehabilitation Seminary Av Potter - Lyman 8 Inch Water Main SeminaryAv Potter - Lyman Rehabilitation SeminaryAv Potter - Lyman Storm Sewer Steward Dr River Rd — River Dr 8 Inch Water Main Steward Dr River Rd — River Dr Rehabilitation Wolf Rd UPRR 10 inch Water Main Analysis: A street rehabilitation project includes replacement of driveway aprons, uneven sidewalks, and curbs with drainage problems. The Engineer's Estimate of Cost (attached) is in the amount of $1,278,958.25. Recommendation: We recommend the 2011 Capital Improvement Program, Street & Utility Improvements — MFT 11 -00214 -00 -RS project be advertised for bid with a return date of May 5, 2011 at 10:00 A.M. Source of funding would be the Capital Projects Fund, Motor Fuel Tax Fund, TIF Fund and Water Sewer Fund. Attachment Engineer's Cost Estimate h:\engineering\correspondence\city council meeting\2011\4-18-11\mft 11-00214-00-rs\2011 cip mft 11-00214-00-rs - bid notice (2) doc 2011 CIP - STREET AND UTILITY IMPROVEMENTS - CONTRACT MFT I1 -00214 -00 -RS ESTIMATE OF COST TOTAL UNIT TOTAL ITEM # PAY ITEM UNIT QUANTITY COST COST 1 EXPLORATION TRENCH FOOT 300 S25 00 $7,500 00 2 INLET FILTERS EACH 33 $150.00 54,95000 3 TREE REMOVAL, 15 INCH & LIP IN -DIA IN -DIA 28 $45.00 $1,!6000 4 TREE TRUNK PROTECTION EACH 26 $125.00 83,25000 5 TREE ROOT PRUNING EACH 21 $125.00 82,625 00 6 M H , C B, V V , TO BE REMOVED EACH 3 8200.00 $600 00 7 SANITARY M LI TO BE REMOVED EACH 3 8300.00 5900 00 8 M.H , C B , V V , TO BE ABANDONED EACH 3 5200.00 $600 00 9 C.B , TY -C, 2' DIA , BEEHIVE GRATE EACH 13 $1,500.00 519,500 00 10 C.B , TY -C, 2' DIA , CURB FRAME & OPEN LID EACH 2 $1,500.00 83,000 00 II C.B , TY -A, 4' DIA , ROUND FRAME & OPEN LID EACH 1 $2,500.00 $2,500.00 12 M H.,C B ,V V TO BE ADJUSTED, NEW FRAME & LID EACH 16 $600.00 $9,600.00 13 SANITARY M H , 4' DIA, ROUND FRAME & CLOSED LID EACH 3 $3,000.00 $9,000.00 14 SAN M H TO BE RECONSTRUCTED, NEW FRAME& I,ID EACH 1 $1,500.00 $1,500.00 15 SAN M H TO BE ADJUSTED, NEW FRAME & LID EACH 4 5700.00 $2,800.00 16 REMOVE FIRE HYDRANT EACH 4 $500.00 $2,000.00 17 FIRE HYDRANT AND AUXILIARY VALVE FACH 8 85,000.00 $40,000.00 18 DUCTILE IRON PIPE WATER MAIN, CI 52, 6 INCH FOOT 10 $80.00 $800.00 19 DUCTILE IRON PIPE WATER MAIN, CI 52, 8 INCH FOOT 2310 $70.00 $161,700.00 20 DUCTILE IRON PIPE WATER MAIN, CI 52, 12 INCH FOOT 175 $100.00 $17,500.00 21 8 INCH GATE VALVE, 48 INCH VAULT, FRAME & CLOSED LID EACH 5 83,250.00 $16,250.00 22 12 INCH GATE VALVE, 48 INCH VAULT, FRAME & CLOSED LID EACH 2 83,750.00 $7,500 00 23 STEEL CASING PIPE, 12 INCH FOOT 28 $ 100 00 $2,800.00 24 STEEL CASING PIPE, 24 INCH. AUGER AND JACK FOOT 125 $400 00 850,000 00 25 JACKING PITS CU YD 35 $100.00 $3,500 00 26 CASING SPACERS EACH 10 5200.00 $2,000 00 27 WATER SERVICE LINE, I INCH FOOT 1100 $30.00 533,00000 28 CORPORATION STOP, 1 INCH EACH 45 8200.00 $9,000 00 29 CURB STOP, I INCH EACH 45 $20 0 $9,000.00 30 CURB BOX, 1 INCH EACH 45 $20.0 89,00 00 31 WATER MAIN FITTINGS, RESTRAINED JOINT POUND 2150 82.50 55,375 0 32 PIPE REMOVAL, ALLSIZESFOOT 330 $10.00 83,3000 33 STORM SEWER DUCTILE IRON PIPE, CL 52, 8 INCH FOOT 1029 $60.00 $61,740 00 34 STORM SEWER REINFORCED CONCRETE PIPE, 12 INCH FOOT 32 S70.00 $2,240.00 35 TRENCH BACKFILL CU YD 2185 832.00 569,920 0 36 SIDEWALK REMOVAL SQ FT 3700 $2.00 87,4000 37 P C C. SIDEWALK SQ FT 5200 $5.00 826,00 0 38 DETECTABLE WARNINGS SQ. FT 56 $30.00 $1,680.00 39 BRICK PAVER DETECTABLE WARNINGS SQ FT 48 $30.00 $1,440.00 40 BRICK PAVER SQ FT 300 SI0.00 $3,000.00 41 REINFORCEMENT BARS, EPDXY COATED FOOT 510 $3.00 $1,530.00 42 DRIVEWAY PAVEMENT REM &PCC. REPL , 6INCH SQ YD 1155 S55.00 $63,525.00 43 DRIVEWAY PAVEMENT REM. & PC C. REPL , 8 INCH SQ YD 160 $52.50 $8,40.00 44 P C C PAVEMENT PATCH, 8 INCH SQ YD 45 $75.00 $3,375.00 45 INTEGRAL CONCRETE CURB AND GUTTER REMOVAL FOOT 150 $8.00 $1,200 00 46 COMB CONCRETE CURB AND GUTTER REMOVAL FOOT 300 $5 00 $1,500 00 47 COMB CONCRETE CURB AND GUTTER REPLACEMENT FOOT 450 $20.00 59,0000 48 TEMPORARY AGGREGATE, CA -6 TON 150 825 00 53,750 00 49 PAVEMENT REMOVAL AND HMA REPLACEMENT SPECIAL SQ YD 240 $50.00 $12,000 00 50 CLASS D PATCHES, TYPE III, 8 INCH, IL -19 SQ YD 650 $60 0 $39,00.0 51 PAVEMENT REMOVAL MILLING, 4 INCH SQ YD 475 S4 50 52,137 50 52 PAVEMENT REMOVAL MILLING, 5 INCH SQ. YD 2450 $5.50 $13,475 0 53 PAVEMENT REMOVAL MILLING 6 INCH SQ YD 5165 S6 0 530,990 0 54 EARTH EXCAVATION CU YD 540 $4000 $21,6000 55 EARTH EXCAVATION, WIDENING CU YD 115 $45 0 $5,175 0 56 GRANULAR EMBANKMENT CU YD 500 835.00 817,50.0 57 PREPARATION OF BASE SQ YD 8673 SI 50 $13,009 50 58 AGGREGATE BASE COURSE, TYPE B, 8 INCH SQ YD 685 $12 50 $8,562 50 59 AGGREGATE BASE REPAIR TON 175 S20 00 S3 50 00 60 TEMPORARY PAVEMENT PATCH TON 50 S40 00 $2,000 00 61 DRIVEWAY HMA SURFACE COURSE REMOVAL AND REPLACEMENT SQ YD 120 $400 84,8000 62 HOT MIX ASPHALT BINDER COURSE, IL -19 N50, 2 INCH TON 350 $65 0 822,750 0 63 HOT MIX ASPHALT BINDER COURSE, IL -19, N50 4 INCH TON 1420 S67 0 $95,140 00 64 LEVELING BINDER (MACHINE METHOD), N49 TON 175 570 00 $12,250.00 65 LEVELING BINDER (HAND METHOD) N50 TON 165 $10 00 816,50 00 66 BITUMINOUS MATERIALS (PRIME COAT) GAL 700 5225 $1,575.00 67 AGGREGATE (PRIME COAT) TON 40 $3000 81,20000 68 HOT MIX ASPHALT SI RFACE COURSE, MIX C, N50, 2 INCH TON 1070 $75 0 880.250 0 69 DETECTOR LOOP FOOT 150 $1600 $2,400.00 70 EARTH GRADING FOR DRAINAGE SQ YD 1525 $200 $30,500.00 71 TOPSOIL PLACEMENT 4 INCH AND SODDING SQ. YD 8000 $1000 $80,000 00 72 THERMOPLASTIC PVMT MARKING LINE, 4 - INCH FOOT 5600 SI 00 $5,600.00 73 THERMOPI ASTIC PVMT MARKING LINE. 6 - INCH FOOT 305 $1 75 5533 75 74 THERMOPI ASTIC PVM7 MARKING LINE, 24 - INCH FOOT 100 $6 0 $600 0 75 MAILBOX REMOVAL& REPLACEMENT EACH 28 $50.00 81,4000 76 PORTABLE TOILETS EA CAL MO 6 82500 81,5000 77 CONTRACTOR'S FURNISHED CONSTRUCTION LAYOUT LUMP SUM I $20,00 0 820,00 0 78 FRAI FIC CONTROL. AND PROTECTION LUMP SUM I 525.00 00 $25,000.00 TOTAL BID $1,278,958.25 Consent Agenda Items #11-13 d0. CITY OF r e►br ®A OFFICE OF THE MAY E OR 1 City of Des Plaines Martin J. Moylan DATE: April 12, 2011 TO: Honorable Aldermen FROM: Martin J. Moylan Mayor 1420 Miner Street Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 RE: Appointments/Re-appointments to Commissions ************************************************************************ Economic Development Commission — Appointment Malcolm P. Chester 04/30/15 (Replace Patsy Smith, resigned 03/05/11) Patrick Devereaux 04/30/15 (Replace Graham Hills, term to expire 04/30/11) Youth Commission Joanie Sebastian (Correction from April 4, 2011) (Replace Tim Finnander, term expired 12/01/08) 12/1/11 ******************************************************** Resume and/or letter of intent are in your hands. These appointments will come before you on the consent agenda of April 18, 2011. Page 1 of 1 Consent Agenda Item #14 CITY OF DES PLAINES ORDINANCE M - 8 - 11 AN ORDINANCE AUTHORIZING THE DISPOSITION OF PUBLIC PERSONAL PROPERTY IN ACCORDANCE WITH THE DES PLAINES CITY CODE SECTION 1-12-4. WHEREAS, the City of Des Plaines Department of Public Works and Engineering has vehicles and equipment deemed no longer useful; and WHEREAS, an auction will be held by the Northwest Municipal Conference at the Arlington Heights Public Works facility on Saturday, May 14, 2011; and WHEREAS, Staff has reviewed the determination by Public Works and Engineering that several vehicles and equipment are no longer useful to the City and supports the request that the City Council authorize the disposition of said property; and WHEREAS, it is in the best interest of the City to sell the vehicles and equipment at the auction, pursuant to Section 1-12-4 of the City Code, which pertains to the disposition of public personal property and the disposition of interest in real property which the corporate authorities deem are no longer necessary or useful to the City; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: The preambles as set forth above are incorporated as the factual basis for this Ordinance and are incorporated herein by reference as if fully set forth herein. SECTION 2: In the opinion of the corporate authorities, the vehicles and equipment listed on Exhibit "A," attached hereto and incorporated herein by reference, are no longer necessary or useful to the City. In accordance with Section 1-12-4 of the Des Plaines City Code, the City is hereby authorized to sell the vehicles and equipment at an auction at the Arlington Heights Public Works facility on Saturday, May 14, 2011. SECTION 3: That the City Council hereby finds it is in the best interest of the City to place the money from the purchase of the vehicles and equipment into the City's General Fund. 1 SECTION 4: That the City Council hereby authorizes the Acting City Manager, or his designee, to execute any supplemental documents that they deem necessary to perform said sales. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. CITY CLERK Approved as to form: yzd R. WAFt, David Wiltse, City Attorney Legal\Ord \2011 \Disposition of Property Vehicles 2011 2 MAYOR oo Lel so ON ON § 2 AUCTION INVENTORY FORM / N Email Address: Min. Sales Price Comments $1,500 _ Trans slips, minor dents & scratches. ss nnn Air b I' ht eg .g on Seized Vehicle Seized Vehicle 4X4 Seized Veh' 14X4 tc e Seized Vehicle 4X4 X -tend Cab 60 Inch Mower Lawn sprayer Walk behind roller Floor Sweeper Gas Powered Air Comp. 18" RBS Rims LT275/70R18 Tires $500 $100 k\ 8 8 § -Q ›. / / / / / / 0 } OD 03 * 00 00 00 OD N ƒ \ C s < < Auto a « a < 2 < 4.. 0 .0 ..s.. - E 2 N ) / 100,980 2 90,340 k § - § ) ' P. - { Dk Gm Lt Bm Blk ORNG/WHT YLW BLU R Model Crown Vic Crown Vic Corolla k Avalanche t I a. - Z-TRAK © / 726LPVD M 10S Wren ler Make Ford . / , / , / ' , / John Deere FMC r American Lincoln I is o ■ \ § Year 2009 2008 2003 2005 2002 2000 f | c Type of item car, truck, equip. Car v SUV ƒ § ) Equip w Equtp E w E ui Equip c | Serial Number (SAMPLE) 2FALP71 WXY16433 / m IJTDBR32E43001654 ) Q 10 § 3GNEK13T420154146 5LMFU28A6YLJ34652 2GCEKI9R2 W1251350 TC6OZTA050051 F100523 101620024164 752640 1831506933 4-18" Rims and Tires 0 z § X SUPERVISOR HAS AUTHORITY T Consent Agenda Item #15 CITY OF DES PLAINES ORDINANCE M - 9 - 11 AN ORDINANCE EXTENDING THE PERIOD OF PARTICIPATION IN THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE FOR A PERIOD OF THREE ADDITIONAL YEARS. WHEREAS, the City of Des Plaines, ("City"), a municipal corporation, is a Member of the Intergovernmental Personnel Benefit Cooperative, ("IPBC"), which is an intergovernmental entity providing employee benefits to the officers and employees of this municipality; and WHEREAS, through its membership in the IPBC, the City gains the ability to achieve economies of scale in the administration of the benefit claims of its requisite Members and the other benefits of membership provided for in the Contract and By -Laws of that Cooperative; and WHEREAS, the Contract and By -Laws of the IPBC provide that the IPBC shall operate in three (3) year cycles with the governing board of each Member, including the governing board of municipal corporation Members, being required to pass an ordinance or resolution agreeing to continue as a Member for the new three-year cycle; and WHEREAS, failure to pass a timely ordinance or resolution agreeing to continue as a Member, at least sixty (60) days before the commencement date of a new three-year cycle shall constitute a withdrawal from the Cooperative; and WHEREAS, the next three-year cycle of the Cooperative commences on July 1, 2011; and WHEREAS, it is in the best interest of the City to continue as a Member of the Cooperative for the three-year cycle commencing on July 1, 2011, provided that an adequate number of other Members of the Cooperative, as is set forth within the Contract and By -Laws document, also agree to continue as Members for the next three-year cycle; and 1 NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: The City shall continue its membership in the Intergovernmental Personnel Benefit Cooperative for a three-year term commencing on July 1, 2011, in accordance with the Contract and By -Laws of the IPBC as it currently exists or as it may be validly amended in the future. The Acting City Manager is hereby authorized to execute any and all documents required to continue the City's membership in the IPBC. SECTION 2: The City acknowledges its obligation as a Member of the Intergovernmental Personnel Benefit Cooperative to make financial contributions to the Intergovernmental Personnel Benefit Cooperative only to the extent required from time -to -time by the Contract, as approved by Ordinance M-18-08, and By -Laws of the IPBC and authorized therewith by the Board of Directors or the Executive Committee. SECTION 3: This Ordinance shall take effect immediately upon its passage and approval as provided by law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2010. Chi itkae MAYOR CITY CLERK David R. Wiltse, City Attorney Legal \Ord12011 \IPBC 3 -Year Extension 2011 2 Consent Agenda Item #16, CITY OF DES PLAINES ORDINANCE Z - 9 - 11 AN ORDINANCE GRANTING A MAP AMENDMENT FROM M-2, GENERAL MANUFACTURING TO C-3, GENERAL COMMERCIAL DISTRICT FOR THE PROPERTY LOCATED AT 2170 AND 2250 SOUTH MANNHEIM ROAD, DES PLAINES, ILLINOIS. (Case #11- 003 -MAP) WHEREAS, the Petitioner, The Hertz Corporation, requested a public hearing regarding consideration of reclassification of the property located at 2170 and 2250 South Mannheim Road to rezone the property from M-2, General Manufacturing to C-3, General Commercial District; and WHEREAS, the subject property is presently zoned M-2, Limited Office Commercial; and WHEREAS, a public hearing was held by the Plan Commission on February 28, 2011 pursuant to publication in the Des Plaines Journal on February 11, 2011 and notice was mailed to all property owners within 300 feet of the subject property of the consideration of the Map Amendment so proposed by the Petitioner; and WHEREAS, said hearing of the Plan Commission was held pursuant to notice published as required by law, wherein competent testimony and evidence was given, and said Plan Commission filed a written report of such testimony and evidence and their favorable recommendation thereon, to the City Council on February 28, 2011; and WHEREAS, the City Council has studied the respective written report of the Plan Commission, together with the applicable standards set forth in the Zoning Ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Map Amendment. SECTION 2: That said Map Amendment of M-2, General Manufacturing to C-3, General Commercial District for the property located at 2170 and 2250 South Mannheim Road, legally described below, is hereby approved. SECTION 3: That the property which is the subject of this Ordinance is legally described as follows: 2170 S. MANNHEIM ROAD: THAT PART OF THE EAST %2 OF THE SOUTHEAST 'A OF SECTION 29, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE WEST LINE OF THE EAST 'A OF THE SOUTHEAST '4 OF SECTION 29 AFORESAID, 1243.13 FEET SOUTH OF THE NORTH LINE OF THE SOUTHEAST % OF SAID SECTION 29 (AS MEASURED ALONG SAID WEST LINE); THENCE SOUTH ALONG SAID WEST LINE 405.00 FEET, THENCE EAST ALONG A LINE PERPENDICULAR TO SAID WEST LINE 677.873 FEET TO A POINT ON THE SOUTHWESTERLY LINE OF MANNHEIM ROAD, PER DOCUMENT NUMBER 11690544, THENCE NORTHWESTERLY ALONG SAID SOUTHWESTERLY LINE 418.905 FEET TO A POINT ON A LINE DRAWN PERPENDICULARLY TO THE WEST LINE OF THE EAST V2 OF THE SOUTHEAST ''4 OF SECTION 29 AFORESAID THROUGH THE PLACE OF BEGINNING ABOVE DESCRIBED, THENCE WEST 570.85 FEET ALONG SAID PERPENDICULAR LINE TO SAID PLACE OF BEGINNING; EXCEPTING FROM THE ABOVE DESCRIBED PREMISES THAT PART THEREOF TAKEN FOR PUBLIC STREETS PER DOCUMENT NUMBER 20202211, AND THAT PART THEREOF AS CONDEMNED PER COURT CASE NUMBER 64C27263, ALL IN COOK COUNTY, ILLINOIS. PIN # 09-29-403-006-0000 As shown on the ALTA/ACSM Land Title Survey for 2170 South Mannheim Road, prepared by Genesis Survey P.C., dated August 10, 1998, a copy of which is attached hereto and made a part hereof as Exhibit "A;" and 2250 MANNHEIM ROAD: THAT PART OF THE EAST %2 OF THE SOUTHEAST % OF SECTION 29 TOWNSHIP 41 NORTH RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE WEST LINE OF THE EAST 'A OF THE SOUTHEAST ' OF SECTION 29, AFORESAID, 1648.13 FEET SOUTH OF THE NORTH LINE OF THE SOUTHEAST 'A OF SECTION 29 (AS MEASURED ALONG THE WEST LINE); THENCE SOUTH ALONG SAID WEST LINE 200.00 FEET; THENCE EAST ALONG A LINE PERPENDICULAR TO SAID WEST LINE 730.729 FEET TO A POINT ON THE SOUTHWESTERLY LINE OF MANNHEIM ROAD, PER DOCUMENT 9695348; THENCE NORTHWESTERLY ALONG SAID SOUTHWESTERLY LINE 206.866 FEET TO A POINT ON A LINE DRAWN PERPENDICULARLY TO THE WEST LINE OF THE EAST 'A OF THE SOUTHEAST ''h OF SECTION 29 AFORESAID THROUGH THE PLACE OF BEGINNING THENCE WEST 677.873 FEET ALONG SAID PERPENDICULAR LINE TO SAID PLACE OF BEGINNING, EXCEPTING FROM THE ABOVE DESCRIBED PREMISES THAT PART THEREOF TAKEN FOR PUBLIC STREET AS CONDEMNED PER COURT CASE 64C21263. PIN# 09-29-403-005-0000 2 As shown on the ALTA/ACSM Land Title Survey for 2250 South Mannheim Road, prepared by Jens K. Doe, P.C., dated January 2, 2003, a copy of which is attached hereto and made a part hereof as Exhibit "B." SECTION 4: That the property located at 2170 and 2250 South Mannheim Road is hereby rezoned from its existing M-2, General Manufacturing to C-3, General Commercial District, as shown on the Map of Current Zoning Classifications, a copy of which is attached hereto and made a part hereof as Exhibit "C." SECTION 5: The terms and conditions of this Ordinance shall constitute authorization for development of the subject property in accordance with the terms and conditions of this Ordinance and shall prevail against other ordinances of the City to the extent that there might be any conflict. The terms of this Ordinance shall be binding upon the owner of the property, its grantees, assigns and successors in interest to the subject property, including grantees and assigns of the owner. SECTION 6: That any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or resists the enforcement of any of the language or any provisions of this Ordinance shall be fined not less than Seventy-five Dollars ($75.00) or more than Seven Hundred and Fifty Dollars ($750.00) for each offense. Each and every day that a violation of the Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. That any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs. 3 SECTION 7: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. SECTION 8: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. CITY CLERK Approved as to form: P. VLl David R. Wiltse, City Attorney Legal\Ord\Z\Map Amendment 2170 and 2250 Mannheim Road 4 MAYOR Exhibit C: Map of Current Zoning Classifications Prepared by Community and Economic Development Department: SM, February 23, 2011 COMMITTEE OF THE WHOLE PACKET city nu )13 w DES PLAINES ILLINOIS Committee of the Whole Item #la City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: April 7, 2011 To: Jason Slowinski, Acting . nager CC: Mayor, City Council, City Attorney, Department Directors From: Dorothy Wisniewski, Director of Finance Subj: Resolution R-61-11 April 18, 2011 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register $ 2,961,156.38 DW/wj CITY OF DES PLAINES RESOLUTION R-61-11 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. April 18, 2011 FUND # FUND TITLE 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND FUND # FUND TITLE 201 LIBRARY FUND 201 LIBRARY FUND CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 0620 ELECTED OFFICE 0631 CITY MANAGER 0632 INFORMATION TECHNOLOGY 0634 LEGAL 0635 MEDIA SERVICES 0637 HUMAN RESOURCES 0639 HEALTH & HUMAN SERVICES 0651 FISCAL SERVICES 0657 OVERHEAD - GEN FUND 0659 GEOGRAPHIC INFO. SYSTEMS 1811 ENGINEERING/GENERAL (PW & ENGINEERING DEPT) 1820 BLDG & CODE ENFORCEMENT 1830 PLANNING & ZONING 1840 ECONOMIC DEVELOPMENT 1211 POLICE ADMINISTRATION 1212 POLICE UNIFORMED PATROL 1213 POLICE CRIMINAL INVEST 1214 POLICE SUPPORT SERVICES 1221 FIRE ADMINISTRATION 1222 FIRE EMERGENCY SERVICES 1223 FIRE PREVENTION SERVICES 1224 EMA 1241 POLICE & FIRE COMMISSION 2451 STREET/GROUNDS MAINTENANCE 2453 VEHICLE MAINTENANCE DIV 2454 PUBLIC WORKS ADMIN ORGANIZATION # ORGANIZATION TITLE 2110 LIBRARY SERVICES 2130 IL LIBRARY PER CAP GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 202 LIBRARY CAPITAL PROJECTS 202F LIBRARY CAPITAL PROJECTS FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 203 MOTOR FUEL TAX FUND 203F MOTOR FUEL TAX FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 204 HUD:COM DEV BLOCK GRANT 204F HUD:COM DEV BLOCK GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 205 T.I.F. #1 DOWNTOWN 205F T.I.F. #1 DOWNTOWN FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 206 EMERGENCY COMMUNICATIONS 206F EMERGENCY COMMUNICATIONS FUND # FUND TITLE 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND FUND # FUND TITLE 210 T I.F. #3 W. WILLE RD ORGANIZATION # ORGANIZATION TITLE 208F DPPD SEIZED ASSETS 2081 FORFEITURE ACCOUNT 2082 CUSTOM ASSETS 2083 DEA ACCOUNT ORGANIZATION # ORGANIZATION TITLE 210F T.I.F. #3 WILLE ROAD FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 212 T.I.F. #5 PERRY/LEE 212F T.I.F. #5 PERRY/LEE FUND # FUND TITLE 213 T.I.F.#6 MANNHEIM/HIGGINS FUND # FUND TITLE 214 T.I.F. #4 FIVE CORNERS FUND # 230 230 230 FUND TITLE GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS FUND # FUND TITLE 414 CAPITAL PROJECTS FUNDS FUND # FUND TITLE 501 METRA LEASED PARKING FUND FUND # 502 502 502 502 502 FUND TITLE WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND FUND # FUND TITLE 503 CITY OWNED PARKING FUND FUND # FUND TITLE 604 ESCROW FUND FUND # FUND TITLE 625 125 CAFETERIA PLAN FUND # FUND TITLE 701 RISK MANAGEMENT FUND FUND # 702 702 702 702 702 FUND TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT FUND # FUND TITLE 703 I T REPLACEMENT FUND FUND # FUND TITLE 705 HEALTH BENEFITS FUND FUND # FUND TITLE 706 COMPENSATED ABSENCES FUND # FUND TITLE 707 LIBRARY COMPENSATED ABS CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 213F T.I.F. #6 MANNFIEIM/HIGGIN ORGANIZATION # ORGANIZATION TITLE 214F T.I.F. #4 FIVE CORNERS ORGANIZATION # 2310 2320 2330 ORGANIZATION TITLE PUBLIC SAFETY GRANTS CAPITAL GRANTS OTHER GRANTS ORGANIZATION # ORGANIZATION TITLE 414F CAPITAL PROJECTS ORGANIZATION # ORGANIZATION TITLE 5011 METRA LEASED LOTS ORGANIZATION # 0655 1812 5023 5024 5025 ORGANIZATION TITLE FISCAL SERVICES/WATER ENGINEERING/WATER (PW & ENGINEERING DEPT) WATER SYSTEMS PW - WATER - PLANT SEWER SYSTEMS ORGANIZATION # ORGANIZATION TITLE 5013 CITY OWNED PARKING OPS ORGANIZATION # ORGANIZATION TITLE 604F ESCROW ORGANIZATION # ORGANIZATION TITLE 625F CAFETERIA PLAN ORGANIZATION # ORGANIZATION TITLE 701F RISK MANAGEMENT ORGANIZATION # 702F 7021 7022 7023 702304 ORGANIZATION TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPCMNT - WATER FIRE DEPT EQUIP REPLCMNT POLICE DEPT EQUIP RPLCMNT SHORT TERM EQUIPMENT LOAN ORGANIZATION # ORGANIZATION TITLE 703F I T REPLACEMENT ORGANIZATION # ORGANIZATION TITLE 705F HEALTH BENEFITS ORGANIZATION # ORGANIZATION TITLE 706F COMPENSATED ABSENCES ORGANIZATION # ORGANIZATION TITLE 707F LIBRARY COMPENSATED ABS SUNGARD PENTAMA'PION INC FUND ACCOUNTING DATE • 04/07/11 TIME• 10:',0:20 SELECTION CRI'T'ERIA: pdydble.duc date "04/10/2011" FUND • 700 GENERAL FUND ORGANIZATION ACCOUNT -- - TITLE ---- 0620 0620 0620 0620 920110 920230 970100 970270 TOTAL ELECTED OFFICE 0632 0632 0632 0632 0632 0632 0632 930010 930110 930110 970115 970115 970270 970270 PROFESSIONAL SER PUBLICA'1'lON OF N OFFICE SUPPLIES PRIN'T'ING REPROD R & M EQUIPMENT R & M SOFTWARE R & M SOFTWARE SUPPLIES: DEPT/O SUPPLIES: DEPT/O PRINTING-REPROD- PRINTING-REPROD- TOTAL INFORMATION TECHNOLOGY CITY OF DES PLAINES CASH REQUIREMENTS BILL 1.,15'1' 100907 01597 05337 05103 05124 05124 13356 108827 200294 104248 104248 0634 920100 LEGAL FEES 08775 0634 920100 LEGAL FEES 100392 0634 920100 LEGAL FEES 100392 0634 920100 LEGAL FEES 106213 0634 920103 LEGAL FEES: LABO 03679 0634 920103 LEGAL FEES: LABO 107587 0634 920103 LEGAL FEES: LABO 25529 0634 920110 PROFESSIONAL SER 103874 0634 920110 PROFESSIONAL SER 109026 0634 920110 PROFESSIONAL SER 109026 0634 970260 POSTAGE AND PARC 103035 TOTAL LEGAL 0635 0635 0635 960990 960990 960990 TOTAL MEDIA SERVICES 0637 0637 0637 0637 0637 0637 920204 920204 920205 960040 960040 960040 TOTAL HUMAN RESOURCES MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL TRAINING TRAINING TUITION REIMBURS EMPLOYEE PHYSICA EMPLOYEE PHYSICA EMPLOYEE PHYSICA 107997 108070 15134 34714 34714 25610 106122 106122 106122 0639 920540 SUBSIDY:YOUTH CO 107673 639 920540 SUBSIDY:YOUTH CO 108911 :C'TAL HEALTH & HUMAN SERVICES PAGE: NUMBER: 1 ACC'I'PAYI ACCOUNTING PERIOD: 4/11 VENDOR -- • • PURCHASE OR INVOICE RECNO SALES TAX IL GOVERNMENTAL CONSU JOURNAL AND TOPICS NE SIGN A RAMA, USA ALPHAORAPHICS C D W GOVERNMENT INCO C D W GOVERNMENT 1NC0 E S R I, INCORPORATED DATASOURCE INK DELL MARKETING LP CHICAGO OFFICE TECHNO CHICAGO OFFICE TECHNO RAYMOND BARTEL ANCEL,GLINK,DIAMOND,B ANCEL,GLINK,DIAMOND,B TROTTER & ASSOCIATES HERVAS, CONDON & BERS FRANCZEK & RADELET KLEIN, THORPE AND JEN MOLOHON SANDQUIST & J COHEN LAW FIRM PC COHEN LAW FIRM PC FEDERAL EXPRESS CHESLEA HANCOCK DON BARRETT TODD MUELLER IPELRA IPELRA ROBERT FITZPATRICK ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP RONALD BURTON SALLY KOSMICKI 121 0411 140779 26015 35953 WWG6722 WTJ5260 92303649 6777 XFODCWP96 19322 19211 173 172 2]7 06 .7 51 68 73 45 56 55 11-6 8 24368.0.0018 27 24368.0.0006 20 6133 196 9570 186 131188 64 151446 148 DP 03232011 100 03-11 9 02-11 11 7-436-52467 61 03-23-2011 3-23-11 03-23-2011 174 17 94 04-29-2011B 128 04-29-2011A 129 REIMS 4-11 66 395912 87 394808 83 395419 85 EXP 2-19-11 16 EXP 3-2011 146 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMAT,ON INC - FUND ACCOUNTING AMOUNT 1000.00 73.78 40.00 00..,s 1202.53 9567.07 120.00 10900.00 204.00 61.61 186.31 130.87 21170.66 1626.09 250.00 125.00 1867.06 4621.34 1076.50 8059.80 600.00 900.00 900.00 15.35 20841.14 45.00 52.50 60.00 157.50 55.00 55.00 2884.00 125.00 320.00 225 00 3664.00 22 14 25 90 48.04 SUNGARD PEN'I'AMATION INC - FUND ACCOUNTING DATE: 04/07/11 TIME: 10:58:20 SELECTION CRITERIA: payable.due daLe "04/10/2011" FUND - 100 GENERAL FUND ORGANIZATION ACCOUNT TITLE 0657 0657 0657 960970 960990 970270 TOTAL OVERHEAD - GEN FUND 100 100 100 100 100 100 100 100 810500 040100 850103 850214 850214 850218 850218 850218 AMR FEE PROCESSI MISC CONTRACTUAL PRINTING REPROD REAL ESTATE TRAM BUILDING PERMITS COMPLIANCE TICKE NONRESIDENT AMBU NONRESIDENT AMBU RESIDENT AMBULAN RESIDENT AMBULAN RESIDENT AMBULAN 05697 105295 107329 109048 109049 109051 109052 109061 109062 109062 109063 TOTAL GENERAL FUND 1212 970115 SUPPLIES: DEPT/0 05124 TOTAL POLICE UNIFORMED PATROL 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 930010 960020 960020 960020 960990 960990 970100 970100 970100 970115 970115 970270 R & M EQUIPMENT DISPOSITION OF A DISPOSITION OF A DISPOSITION OF A MISC CONTRACTUAL MISC CONTRACTUAL OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES: DEPT/0 SUPPLIES: DEPT/0 PRINTING-REPROD TOTAL POLICE SUPPORT SERVICES 1221 1221 1221 1221 1221 1221 1221 920220 920220 960070 970100 970260 970260 970260 TOTAL FIRE ADMINISTRATION 920204 920204 920204 MEMBERSHIP DUES MEMBERSHIP DUES TRAVEL EXPENSES OFFICE SUPPLIES POSTAGE AND PARC POSTAGE AND PARC POSTAGE AND PARC TRAINING TRAINING TRAINING 05923 98930 98930 98930 108124 108124 100279 100279 100279 102798 104950 09705 104291 62565 47905 62565 62565 62565 62565 100986 107727 109053 CITY OP DES PLAINES CASH REQUIREMENTS BILL LIST • VENDOR - MEDICAL REIMBURSEMENT AZAVAR TECHNOLOGIES WALK CERTIFIED MAIL S KAREN PETERS ALEX CONSTRUCTION TODD HENDRICKS JACK CHANG HEALTH CARE SERVICE C WPS TRICARE FOR LIFE WPS TRICARE FOR LIFE AFTERMATH CLAIM SCIEN C D W GOVERNMENT INCO NORTHWEST VOLTWAGON A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE A B C HUMANE WILDLIFE SHRED -IT SHRED -IT GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS HINCKLEY SPRING WATER DECATUR ELECTRONICS I COPYSET CENTER IL FIRE APPARATUS MEC PETTY CASH RON SILKEN PETTY CASH PETTY CASH PETTY CASH PETTY CASH SOUTHWEST UNITED FIRE FIRE TRAINING RESOURC STAMFORD REGIONAL FIR PAGE NUMBER: 2 ACCTPAY] ACCOUNTING PERIOD: 4/11 PURCHASE OR INVOICE RECNO SALES TAX 2870 8372 100836 AMOUNT 108 0.00 6848.23 23 0.00 893.57 229 0.00 359.41 REFUND 03-11 110 P810100084 82 REFUND D3 11 187 386898 57 C8338275 191 374353 232 386900 231 389508 88 WQG1802 54 93246 159 125273 81 125547 84 125689 71 21420527 203 21420526 197 256718 193 257362 192 256099 190 3644384 115 197004 42 33313 53 11 1108 178 04-18-2011 119 REIMS 3-11 70 04-18-2011 117 04-18-20 1 113 04-18-2011 114 04-18-2011 116 RR011-1 08 201110043 DP030711 200 69 210 0.00 8101.21 0.00 423.00 0.00 35.00 0.00 50.00 0.00 630.00 0.00 430.00 0.00 76.38 0.00 76.38 0.00 181.92 0.00 1902.68 0.00 92.36 0.00 92.36 0.00 57.00 0.00 55.00 0.00 55.00 0.00 55.00 0.00 60.00 0.00 60.00 0.00 38.99 0.00 322.69 0.00 12.99 0.00 56.13 0.00 30.00 0.00 245.00 0.00 1047.80 0.00 40.00 O 00 10.00 0.00 52.93 0.00 5.99 0.00 5.54 0.00 11.42 O 00 5.54 0.00 0.00 0.00 O 00 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC - FUND ACCOUNTING 131.42 450.00 95.00 150.00 SUNGARD PINTAMATION INC DATE: 04/07/11 TIME: 10:W1:28 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILL LISP PAGE NUMBER: 3 ACCTPAY1 ACCOUNTING PERIOD: 4/11 SELECTION CRITERIA: payable.due date»"04/18/2011" FUND - 100 GENERAL FUND ORGANIZATION ACCOUNT --- - TITLE- - - - - -- - -VENDOR ---- -- - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 1222 930010 R & M EQUIPMENT 103054 BREATHING AIR SYSTEMS 1016539 10 0.00 1207.15 1222 930010 R & M EQUIPMENT 105430 PORTABLE COMMUNICATIO 101101722 121 0.00 393.00 1222 930010 R & M EQUIPMENT 21731 NOVAK & PARKER 117636 164 0.00 79.00 1222 930200 RENTALS & LEASES 105610 H P PRODUCTS 993509 175 0.00 100.00 1222 960040 EMPLOYEE PHYSICA 106122 ALEXIAN BROTHERS CORP 395341 30 0.00 1170.00 1222 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT 554972011001 156 0.00 40.29 1222 970115 SUPPLIES: DEPT/0 17132 MENARDS 15912 97 0.00 70.90 1222 970115 SUPPLIES: DEPT/O 17132 MENARDS 19561 96 0.0D 20.87 1222 970115 SUPPLIES: DEPT/O 17132 MENARDS 17911 95 0.00 14.36 1222 970115 SUPPLIES: DEPT/0 50067 OWL HARDWOOD LUMBER & D-147090 154 0.00 -4.60 1222 970115 SUPPLIES: DEPT/0 50067 OWL HARDWOOD LUMBER & D-147032 155 0.00 246.30 1222 970260 POSTAGE AND PARC 103596 THE U P S STORE 1-7-2011 235 0.00 430.69 1222 970260 POSTAGE AND PARC 103596 THE U P S STORE 3-24-2011 236 0.00 379.75 1222 970310 SUPPLIES: EQUIP 00189 ANDERSON LOCK CO LTD 641218 79 0.00 60.75 1222 970310 SUPPLIES: EQUIP 107107 BATTERIES PLUS 213427 18 0.00 135.00 1222 970310 SUPPLIES: EQUIP 107285 SENSIT TECHNOLOGIES 154111 209 0.00 186.45 TOTAL FIRE EMERGENCY SERVICES 0.00 5204.91 1223 920204 TRAINING 02292 NATIONAL FIRE PROTECT 5171247Y 157 0.00 1165.00 1223 920204 TRAINING 07259 UNIVERSITY OF ILLINOI UFINKB46 170 0.00 250.00 1223 920204 TRAINING 100572 BUILDING & FIRE CODE 47337 19 0.00 295.00 1223 970900 EQUIPMENT <$5,00 04102 SAM'S CLUB DIRECT 6255 208 0.00 179.86 TOTAL FIRE PREVENTION SERVICES 0.00 1889.86 1224 930590 MISCELLANEOUS EX 04102 SAM'S CLUB DIRECT 8787 198 0.00 210.56 1224 960990 MISC CONTRACTUAL 108140 BRUCE AHLMANN 11-01 89 0.00 1250.00 1224 970190 UNIFORMS/APPAREL 19300 RAY O'HERRON CO INC 0 35033 224 0.00 59.40 1224 970190 UNIFORMS/APPAREL 19300 RAY O'HERRON CO INC 0 35034 221 0.00 312.85 TOTAL EMA 0.00 1832.81 1820 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT 556336188001 153 0.00 15.49 1820 970100 OFFICE SUPPLIES 107481 TECH DEPOT B110375V1 246 0.00 42.73 TOTAL BLDG & CODE ENFORCEMENT 0.00 58.22 1830 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT 555922951001 152 0.00 14.84 TOTAL PLANNING & ZONING 0.00 14.84 2451 920110 PROFESSIONAL SER 104648 PERFECT CLEANING SERV 32628 126 0.00 1435.00 2451 920110 PROFESSIONAL SER 104648 PERFECT CLEANING SERV 32628 125 0.00 520.00 2451 920110 PROFESSIONAL SER 104648 PERFECT CLEANING SERV 32628 127 0.00 1750.00 2451 930020 R & M BLDGS & ST 00189 ANDERSON LOCK CO LTD 7024369 76 0.00 644.00 2451 930020 R & M BLDGS & ST 02989 BEDCO INC 16886 13 0.00 420 00 2451 930020 R & M BLDGS & ST 02989 BEDCO INC 16885 12 0.00 881.75 2451 930020 R & M BLOCS & ST 02989 BEDCO INC 16887 14 0.00 630 00 2451 930020 R & M BLDGS & ST 107678 COLLEY ELEVATOR COMPA 103838 2 0.00 265.23 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC - FUND ACCOUNTING IUNGARD PENTAMATION 1NC ATE: 04/07/11 CIMS: 10:58:20 FUND ACCOUNTING ;ELECT.ION CRITERIA: payeble.due dflLe "04/10/2011" "UND - 100 GENERAL, FUND 3RGANI'LAT1ON ACCOUNT -- -TITLE - 2451 930020 2451 930020 2451 930020 2451 930020 2451 930070 2451 930070 2451 960990 2451 960990 2451 960990 2451 970160 2451 970165 2451 970170 2451 970170 2451 970240 2451 970250 2451 970250 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970900 R & M BLDGS & ST R & M BLDGS & ST R & M SLUGS 6 ST R 6 M SLUGS & ST R & M STREET LIG R & M STREET LIG MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL TOOLS AND HARDWA TRAFFIC SAFETY S JANITORIAL JANITORIAL STREET AND TRAFF SUPPLIES: STREET SUPPLIES: STREET SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: EQUIPMENT TOTAL STREET/GROUNDS MAINT 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 2453 920220 930030 930230 930230 960990 970310 970310 970310 970310 970310 970330 970330 970330 BLDG BLDG BLDG BLDG BLDG BLDG BLDG BLDG BLDG BLDG R R R R R R R R R R BLDG R BLDG R BLDG R BLDG R BLDG R BLDG R BLDG R <$5,00 MEMBERSHIP DUES R & M VEHICLES RENTAL OF UNIFOR RENTAL OF UNIFOR MISC CONTRACTUAL SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: EQUIP EQUIP EQUIP EQUIP EQUIP VEHICL VEHICL VEHICL 107678 108780 14340 89989 04422 04422 107969 107969 95627 07952 17132 104328 104328 109054 04633 04633 01004 01004 01004 01004 05407 105824 108233 108957 108957 109040 109040 17132 17132 17132 31487 59843 59843 07952 103404 08004 107969 107969 06311 07952 07952 07952 08636 107772 01250 06198 08485 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST ---VENDOR PAGE NUMBER: 4 ACCTPAY1 ACCOUNTING PERIOD: PURCHASE OR INVOICE RECNO SALES TAX COLLEY ELEVATOR COMPA VANOTIS INC PRO -LINE DOOR SYSTEMS SCHARM FLOOR COVERING 11 & H ELECTRIC COMPAN H & H ELECTRIC COMPAN CINTAS 822 CINTAS 022 BUILT BEST FENCE CO ARLINGTON POWER EQUIP MENARDS CASE LOTS INCORPORATE CASE LOTS INCORPORATE L A TRAFFIC SIGNS ARROW ROAD CONSTRUCTI ARROW ROAD CONSTRUCTI DIAMOND PAINT COMPANY DIAMOND PAINT COMPANY DIAMOND PAINT COMPANY DIAMOND PAINT COMPANY HOME DEPOT CREDIT SER ASHLAND INCORPORATED TRI -STAR SUPPLY NEHER ELECTRIC SUPPLY NEHER ELECTRIC SUPPLY ULINE ULINE MENARDS MENARDS MENARDS REINKE INTERIOR SUPPL SHERWIN WILLIAMS SHERWIN WILLIAMS ARLINGTON POWER EQUIP MUNICIPAL FLEET MANAG DAVE & JIM'S AUTO BOD CINTAS 022 CINTAS 022 PRAXAIR/GAS TECH ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP ACE DES PLAINES INCOR NAPA OF DES PLAINE GRAINGER WHOLESALE DIRECT, INC MONROE TRUCK EQUIPMEN 4/11 AMOUNT 103839 3 0.00 392.53 03-12-2011 238 0.00 8900.00 61555 150 0.00 353.45 9989 211 0.00 967.41 18246 177 0.00 2222.60 18247 176 0.00 194.90 22223329 59 0.00 44.22 22223329 60 0.00 50.33 26038 20 0.00 1590.00 459250 31 0.00 288.83 16597 106 0.00 3.16 30535 6 0.00 1087.20 30532 5 0.00 622.80 546 142 0.00 117.49 26003MB 21 0.00 1720.32 26049MB 22 0.00 1333.76 190770 48 0.00 19.88 190907 47 0.00 300.20 190697 46 0.00 140.75 190836 50 0.00 19.80 8021634 185 0.00 72.85 95316592 26 0.00 350.00 77836 204 0.00 1440.00 310362-70 92 0.00 206.70 310362-02 91 0.00 332.10 37037809 245 0.00 29.30 36981468 244 0.00 354.00 18747 105 0.00 18.34 16505 102 0.00 25.72 16784 103 0.00 46.85 60015420 226 0.00 527.52 6597-4 215 0.00 352.14 5074-0 206 0.00 15.49 458484 24 0.00 693.00 0.00 31379.62 3-18-2011 107 0.00 30 00 13953 52 0.00 50.00 22223329 58 0.00 52.68 22220132 49 0.00 52.68 39202981 181 0.00 372 60 458284 39 0.00 5.19 458294 40 0.00 18 90 457886 38 0.00 12.48 220971 78 0.00 4.51 380249 90 0.00 23 16 9488173726 195 0.00 6 09 184536 23L 0 0 303 98 5189997 104 0.00 51 65 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 04/07/11 TIME: 10:58:28 SELECTION CRITERIA: pnynble.due_da[e "04/10/2011" FUND 100 GENERAL, FUND ORGANIZATION ACCOUNT ---TITLE- CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR PAGE NUMBER: 5 ACCTPAYI ACCOUNTING PERIOD: 4/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 2453 97033D SUPPLIES: VEHICL 08778 HAVEY COMMUNICATIONS 4231 182 0.00 341.90 2453 970330 SUPPLIES: VEHICL 08778 HAVEY COMMUNICATIONS 4230 179 0.00 138.00 2453 970330 SUPPLIES: VEHICL 100192 E 3 EQUIPMENT INCORPO 43920 67 0.00 575.57 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 558763 109 0.00 102.76 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 557942 135 0.00 41.28 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 557566 136 0.00 145.72 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 559441 131 0.00 255.07 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 557085 137 0.00 256.32 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 558643 132 0.00 69.18 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 556853 138 0.00 599.48 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 550581 133 0.00 3.09 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 558128 134 0.00 33.96 2453 970330 SUPPLIES: VEHICL 105824 ASHLAND INCORPORATED 95316592 25 0.00 440.74 2453 970330 SUPPLIES: VEHICL 107772 N APA OF DES PLAINE 380301 165 0.00 59.06 2453 970330 SUPPLIES: VEHICL 107772 N A P A OF DES PLAINE 380631 168 0.00 59.06 2453 970330 SUPPLIES: VEHICL 107772 N APA OF DES PLAINE 380509 169 0.00 1.34 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1210740176 77 0.00 215.20 2453 970840 DIESEL 107795 AL WARREN OIL COMPANY 655449 37 0.00 10180.93 2453 970850 GASOLINE 107795 AL WARREN OIL COMPANY 653271 34 0.00 19652.32 TOTAL VEHICLE MAINTENANCE DIV 0.00 34154.98 2454 970260 POSTAGE AND PARC 103035 FEDERAL EXPRESS 7-436-52467 75 0.00 15.69 2454 970260 POSTAGE AND PARC 103596 THE U P S STORE 03-03-2011 239 0.00 12.02 2454 970260 POSTAGE AND PARC 103596 THE U P S STORE 9-17-10 243 0.00 11.12 TOTAL PUBLIC WORKS ADMIN 0.00 38.83 TOTAL FUND 0.00 132933.41 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PEN'I'AMATION INC FUND ACCOUNTING DATE: 04/07/11 TIME: 10:58:28 CITY OF DES PLAINES CASA REQUIREMENTS BILL LIST PAGE NUMBER: 6 ACCTPAYI ACCOUNTING PERIOD: 4/11. SELECTION CRITERIA: payable.due date "04/19/2011" FUND 203 MOTOR FUEL TAX FUND ORGANIZATION ACCOUNT TITLE--•-- -- - - -VENDOR- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 203F 930080 R I. M TRAFFIC SI 06435 MEADE ELECTRIC COMPAN 650055 99 0.00 121.46 203F 930080 R & M TRAFFIC SI 06435 MEADE ELECTRIC COMPAN 650056 98 0.00 162.69 TOTAL MOTOR FUEL TAX 0.00 284.15 TOTAL FUND 0.00 284.15 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC FUND ACCOUN NG SUNGARD PENTAMATION INC DATE: 09/07/11 TIME: 10:58:20 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 7 ACCTPAYI ACCOUNTING PERIOD: 4/11 SELECTION CRITERIA: payable.due date "09/18/2011" FUND 204 HUD:COM DEV BLOCK GRANT ORGANIZATION ACCOUNT - ---TITLE VENDOR - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 204F 920480 SUBSIDY:RESIDENT 108255 STANDRA 3-14-2011 207 0.00 11070.00 TOTAL HUD:COM DEV BLOCK GRANT 0.00 11070.00 TOTAL FUND 0.00 11070.00 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DATE: 04/07/11 TIME: 10.58:28 FUND ACCOUNTING SELECTION CRITERIA: payab]e.due date "04/18/2011" FUND - 205 T.J.F. 61 DOWNTOWN ORGANIZATION ACCOUNT -- -- 205F - 205F 205F 205F 205F 205F 205F 205E 930320 930320 930320 960998 970222 970222 970222 TOTAL T.I.F. 111 DOWNTOWN TOTAL FUND CLEANING:CUSTODI CLEANING:CUSTODI CLEANTNG:CUSTODI INCENTIVE FACADE STREETSCAPE SUPP STREETSCAPE SUPP STREETSCAPE SUPP 104648 104640 104640 105072 02670 106560 106560 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST - VENDOR - PERFECT CLEANING SERV PERFECT CLEANING SERV PERFECT CLEANING SERV STAGE ONE PRODUCTIONS PRAIRIE LEE PRINT AND LURVEY LANDSCAPE SUPP LURVEY LANDSCAPE SUPP PAGE NUMBER: 8 ACCTPAY1 ACCOUNTING PERIOD: 4/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 32628 124 0.00 516.00 32628 122 0.00 600.00 32628 123 0.00 516,00 FACADE 3 11 205 0.00 4950.00 66612 110 0.00 135.00 665303 141 0.00 71.90 665292 140 0.00 71.90 0.00 0.00 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC FUND ACCOUNTING 6860.80 6860.80 SUNGARD PENTAMATION INC DATE: 04/07/11 TIME: 10:58:28 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 9 ACCTPAY1 ACCOUNTING PERIOD: SELECTION CRITERIA: payable.due date "04/10/7.011" FUND - 206 EMERGENCY COMMUNICATIONS ORGANIZATION ACCOUNT - --TITLE -- --------•--- --VENDOR--- --------- PURCHASE OR INVOICE RECNO SALES TAX 206F 206F 206F 206F 206F 920100 920110 920120 930590 980410 LEGAL FEES PROFESSIONAL SER COMMUNICATION SE MISCELLANEOUS EX COMPUTER HARDWAR TOTAL EMERGENCY COMMUNICATIONS TOTAL FUND 107587 02722 92510 04102 200294 FRANCZEK & RADELET STEPHEN A LASER ASSOC NORTHERN ILLINOIS POL SAM'S CLUB DIRECT DELL MARKETING LP 131188 2002624 7719 765 XF8424463 63 201 158 202 43 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC - FUND ACCOUNTING 4/11 AMOUNT 145.00 525.00 177.30 29.92 323.97 1201.19 1201.19 SUNGARD PENTAMATION INC DATE: 04/07/11 TIME: 10:50:20 FUND ACCOUN'T'ING CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 30 ACCTPAYI ACCOUNTING PERIOD: 4/11 SELECTION CRITERIA payable.duc date "04/18/2011" FUND • 200 DPPU SEIZED ASSETS FUND ORGANIZATION ACCOUNT -- TITLL•' VENDOR -- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 208 410100 SEIZED, PENDING 104156 ILLINOIS STATE POLICE ISP 103020 120 0.00 680.00 TOTAL DPPD SEIZED ASSETS FUND 0.00 680.00 2082 920204 TRAINING 07505 CHARLES AKIN REIMS 3-11 29 0.00 264.50 2082 920204 TRAINING 08055 ALYCE ANDERSON REIMB 3-11 80 0.00 264.50 2082 920204 TRAINING 08787 SAMUEL. LOPEZ REIMS 03-11 139 0.00 264.50 2082 920204 TRAINING 09347 COLLEGE OF DUPAGE SL00010006 74 0.00 2805.00 2082 920204 TRAINING 09347 COLLEGE OF DUPAGE SLOE/010007 41 0.00 2805.00 2082 930010 R & M EQUIPMENT 106718 RED HAWK 16775 RI 225 0.00 817.00 2082 970140 POLICE RANGE 108822 PATRIOT RANGE TECHNOL 42308-458 112 0.00 67997.00 TOTAL CUSTOM ASSETS TOTAL FUND 0.00 75217.50 0.00 75097.50 RUN DATE 04/07/2011 TIME 10:58:31 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 04/07/11 TIME: 10:50:20 CITY OF DES PLAINES CASH REQUIREMENTS BILI. LIST PAGE NUMBER: 11 ACCTI'AYI ACCOUNTING PERIOD: 4/11 SELECTION CRITERIA: paynblc.due date "04/18/201]" FUND 414 - CAPITAL PROJECTS FUND ORGANIZATION ACCOUNT TITLE - -VENDOR - -- PURCHASE OR INVOICE: RECNO SALES TAX AMOUNT 414F 920100 LEGAL FEES 108258 GORDON RAPPOLD & MILL 16439 194 0.00 70.00 414F 920110 PROFESSIONAL SER 108693 U R S CORPORATION 4624239 234 0.00 74936.39 414F 920110 PROFESSIONAL SER 108693 U R S CORPORATION 4624239 233 0.00 3143.13 414F 980300 IMPROVEMENTS 108454 F H PASCHEN, S N NIEL PAYMENT II 13 65 0.00 523162.25 TOTAL CAPITAL PROJECTS 0.00 601311.77 TOTAL FUND 0.00 601311.77 RUN DATE 04/07/2011 TIME 10:58.31 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMA'I'ION INC FUND ACCOUNT]NO DATE: 04/07/11 TIME: 10:58:20 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payab]e.due date "04/10/2011" FUND 502 WATER/SEWER FUND ORGANIZATION ACCOUNT -TITLE -- -VENDOR 0655 920110 PROFESSIONAL SER 10744 BAXTER & WOODMAN 0655 970260 POSTAGE AND PARC 103035 FEDERAL EXPRESS TOTAL FISCAL SERVICES/WATER 502 870700 NEW CONSTRUCT:SA 109060 LINDAHL BROTHERS INC TOTAL WATER/SEWER FUND 5023 970130 CHEMICALS 28442 5023 970260 POSTAGE AND PARC 103596 5023 970260 POSTAGE AND PARC 103596 5023 970310 SUPPLIES: EQUIP 107772 5023 970330 SUPPLIES: VEHICL 105649 5023 970330 SUPPLIES: VEHICL 107772 5023 970340 SUPPLIES: PUMP/T 03507 5023 970340 SUPPLIES: PUMP/T 105845 5023 970340 SUPPLIES: PUMP/T 105845 5023 970840 DIESEL 107795 5023 970850 GASOLINE 107795 TOTAL WATER SYSTEMS 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 5025 920410 920410 920410 920410 920410 920410 920410 920415 920415 970160 970160 970260 970310 970330 970330 970360 970840 970850 TOTAL SEWER SYSTEMS TOTAL FUND SUBSIDY:FLOOD AS SUBSIDY:FLOOD AS SUBSIDY:FLOOD AS SUBSIDY:FLOOD AS SUBSIDY:FLOOD AS SUBSIDY:FLOOD AS SUBSIDY:FLOOD AS SEWER LATERAL PR SEWER LATERAL PR TOOLS AND HARDWA TOOLS AND HARDWA POSTAGE AND PARC SUPPLIES: EQUIP SUPPLIES: VEHICL SUPPLIES: VEHICL SUPPLIES: SEWER/ DIESEL GASOLINE 107160 109043 109044 109046 109055 109056 109057 109045 109047 05612 05612 103596 05612 05612 09903 06800 107795 107795 PAGE NUMBER: 12 ACCTPAYI ACCOUNTING PERIOD: 4/11 - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT SUBURBAN LABORATORIES THE U P S STORE THE U P S STORE N A P A OF DES PLAINE LEE AUTO PARTS N A P A OF DES PLAINE ZIEBELL WATER SERVICE H D SUPPLY WATERWORKS H D SUPPLY WATERWORKS AL WARREN 01L COMPANY AL WARREN OIL COMPANY NANCY STEWART KATHRYN DETTMER SEAN THRONE & BONNIE MICHAEL OSTROWSKI ADAM KULIKOWSKI MARY HARTMAN MICHAEL SCHUMACHER JOEFE PROJILLO JANICE GEIST STANDARD EQUIPMENT CO STANDARD EQUIPMENT CO THE U P S STORE STANDARD EQUIPMENT CO STANDARD EQUIPMENT CO SEWER EQUIPMENT COMPA KIEFT BROTHERS INCORP AL WARREN OIL COMPANY AL WARREN OIL COMPANY 155631 7-436 52467 15 0.00 250.75 62 0.00 61.03 0.00 320.58 REFUND 3 11 144 0.00 -207.45 0.00 -207.45 7666 219 02-17-2011 242 03-22-2011 241 381117 166 559631 130 381006 167 211596 228 2673968 184 2673969 183 655449 36 653271 33 FRP11-025 223 FRP11-018 72 FRP11-017 237 FRP11-019 151 FRP11-021 149 FRP11-020 189 FRP11-022 218 SLP11-017 111 SLP11-018 188 C63388 212 C63458 213 09-09-2010 199 C63387 216 C63317 214 110639 220 173198 147 655449 35 653271 32 0.00 344.25 0.00 9.00 0.00 9.94 0.00 14.92 0.00 50.32 0.00 30.91 0.00 225.46 0.00 242.32 0.00 51.12 0.00 773.24 0.00 2367.75 0.00 4119.23 0.00 2000.00 0.00 1498.43 0.00 2000.00 0.00 1708.50 0.00 996.00 0.00 1740.00 0.00 576.05 0.00 1414.80 0.00 100.00 0.00 165.40 0.00 107.32 0.00 11 40 0.00 1280.30 0.00 413.16 0.00 120.46 0.00 680 00 0.00 1933.09 0.00 1657 43 0.00 18402.34 0.00 22634 70 RUN DATE 04/07/2011 TIME 10.58.32 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMA'l'ION INC FUND ACCOUNTING DATE: 04/07/11 TIME: 10:58:20 SELECTION CRITERIA: payable.due date °04/18/2011" FUND 503 CITY OWNED PARKING FUND ORGANI ZAT I ON ACCOUNT - TITLE - CITY OF DES PLAINE.S CASH REQUIREMENTS DILL LIST PACE NUMBER: 13 ACCTPAY] ACCOUNTING PER IOD: - -- VENDOR - - - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 5013 930050 R & M PARKING LO 107678 COLLEY ELEVATOR COMPA 103831 1 0.00 196.27 5013 930050 N & M PARKING LO 107678 COLLEY ELEVATOR COMPA 103888 4 0.00 392.53 5013 970350 SUPPLIES: PARKIN 108957 NEHER ELECTRIC SUPPLY 311517 00 93 0.00 226.40 TOTAL CITY OWNED PARKING OPS 0.00 815.20 TOTAL FUND 0.00 015.20 RUN DATE 04/0•/2011 TIME 10:58:32 SUNOARD PENTAMATION INC FUND ACCOUN".NO SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 04/07/11 TIME: 10:50:20 SELECTION CRITERIA: payable due date "04/18/2011" FUND - 604 ESCROW FUND ORGANIZATION ACCOUNT TITLE 604 604 604 604 604 TOTAL ESCROW FUND TOTAL FUND 410040 410040 410040 410040 410075 REFUNDABLE BONDS REFUNDABLE BONDS REFUNDABLE BONDS REFUNDABLE BONDS HYDRANT DEPOSIT'S 07233 108374 109050 109059 109060 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST -• VENDOR INSTITUTE OF GAS TECH PATRICK MARKHAM HOLLAND DESIGN GROUP LONGHORN STEAKHOUSE LINDAHL BROTHERS INC PAGE NUMBER: 14 ACCTPAYI ACCOUNTING PERIOD: 4/11 PURCHASE OR INVOICE RECNO SALES TAX PO09050075 171 P11 10100366 101 P1110100580 180 P1107020097 143 REFUND 3 11 145 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 04/07/2011 TIME 10:58.32 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 250.00 1000.00 200.00 10000.00 1100.00 12550.00 12550.00 SUNGARD PENTAMA'I'ION INC DATE: 04/07/11 TIME: 10:50:28 FUND ACCOUNTING CITY OF DES I'LAINES CASH REQUIREMENTS HILL LIST PAGE NUMBER: 15 ACCTPAYI ACCOUNTING PERIOD: 4/11 SELECTION CRITERIA: pnyable.due date "04/18/2011" FUND - 701 - RISK MANAGEMENT FUND ORGANIZATION ACCOUNT -- -•-TITLE VENDOR PURCHASE OR INVOICE RRCNO SALES TAX AMOUNT 701F 920350 WORKMENS COMPENS 05050 THOMAS RICHARD 3/15 3/28/11 222 0.00 989.32 TOTAL RISK MANAGEMENT 0.00 989.12 TOTAL FUND 0.00 989.12 RUN DATE 04/07/2011 TIME 10:58 32 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 04/07/11 TIME: 10:50:28 CITY OF DES PLAINES CASH REQUIREMENT'S BILL LIST PAGE NUMBER: 16 ACCTPAYI ACCOUNTING PERIOD: 4/11 SELECTION CRITERIA: payable.due daLe "04/10/2011" FUND 702 EQUIPMENT REPLACEMENT ORGANIZATION ACCOUNT -- - TITLE --- VENDOR --- --- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 7022 900400 EQUIPMENT 103683 ZOLL MEDICAL CORPORAT 1771795 227 0.00 20954.52 TOTAL FIRE DEPT EQUIP REPLCMNT 0.00 20954.52 0.00 20954.57 TOTAL FUND RUN DATE 04/07/2011 TIME 10:58:32 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DATE: 04/07/11 TIME: 10:50:28 FUND ACCOUNTING SELECTION CRITERIA: payable.due date•"04/10/2011" FUND 703 I T REPLACEMENT FUND ORGANIZATION ACCOUNT -- -TITLE - -- CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST VENDOR • PAGE NUMBER: 17 ACCTPAY1 ACCOUNTING PERIOD: 4/I1 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 703F 980410 COMPUTER HARDWAR 200294 DELL MARKETING LP XF8DRJF69 44 0.00 1995.78 703F 980420 COMPUTER SOFTWAR 100929 NEW WORLD SYS'T'EMS COR 9463 161 0.00 640.00 703F 980420 COMPUTER SOFTWAR 100929 NEW WORLD SYSTEMS COR 9032 162 0.00 1019.85 703F 900420 COMPUTER SOFTWAR 108929 NEW WORLD SYSTEMS CON 9507 160 0.00 775.60 703F 900420 COMPUTER SOFTWAR 108929 NEW WORLD SYSTEMS COR 8980 163 0.00 1120.00 TOTAL I T REPLACEMENT 0.00 5551.23 TOTAL FUND 0.00 5551.23 RUN DATE 04/07/2011 TIME 10:58:32 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DATE: 04/07/11 TIME: 10.58:20 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 18 ACCTPAYI ACCOUNTING PERIOD: 4/11 SELECTION CRITERIA: payable.due date "04/10/2011" FUND - 705 HEALTH BENEFITS FUND ORGANIZATION ACCOUNT - - -TITLE -- -- - VENDOR- - - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 705F 930501 PPO PROGRAM 109050 PHYLLIS VOLBERDING JAN MAR 2011 240 0.00 1536.10 TOTAL HEALTH BENEFITS 0.00 1536.10 TOTAL FUND 0.00 1536.10 TOTAL REPORT 0.00 894509.77 RUN DATE 04/07/2011 TIME 10:58:32 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PEN'1'AMAT.ON INC DATE: 04/01/11 TIME: 10:53:58 FUND ACCOUNTING CITY OF DES PLAINES CHECK REGISTER - DISBURSEMENT FUND Manual Checks - Various Funds & Accounts CASH ACCT CHECK NO 102005 405650 102005 405650 TOTAL CHECK 102005 405651 102005 405654 102005 905655 102005 405656 102005 405657 102005 405657 102005 405657 102005 405657 TOTAL CHECK 102005 405658 102005 405659 102005 405660 102005 405661 102005 405661 102005 405661 102005 405661 102005 405661 102005 405661 TOTAL CHECK 102005 405663 102005 405664 102005 405664 102005 405664 TOTAL CHECK 102005 405666 102005 405669 102005 405669 102005 405669 TOTAL CHECK 102005 405670 ISSUE DT - VENDOR - 03/25/11 104386 SHARI M CENTRONE 03/25/11 104386 SHARI M CENTRONE 03/25/11 102970 COMCAST CABLE 03/25/11 104596 JUKKA KALLIO 03/25/13 108686 MAILFINANCE 03/25/11 03839 03/25/11 27917 03/25/11 27917 03/25/11 27917 03/25/11 27917 FRANK MUSILLAMI NICOR NICOR NICOR NICOR 03/25/11 108861 SUSAN SAMUEL 03/25/11 104052 DANIEL W SUWINSKI 03/25/11 104712 VERIZON WIRELESS 04/01/11 04/01/11 04/01/11 04/01/11 04/01/11 04/01/11 101888 101888 101888 101888 101888 101888 A T & T A T & T A T & T A T & T A T & T A T & T 04/01/11 UB001146 CHILCUTT, BRENDA 04/01/11 102970 04/01/11 102970 04/01/11 102970 COMCAST CABLE COMCAST CABLE COMCAST CABLE 04/01/11 106771 I ATA I 04/01/11 108207 04/01/11 108207 04/01/11 108207 04/01/11 09725 RUN DATE 04/07/11 TIME 10 53.59 P N C EQUIPMENT FINANCE P N C EQUIPMENT FINANCE P N C EQUIPMENT FINANCE JAMES PRANDINI ORGANIZATION 1820 1830 206F 0655 0657 0655 5023 205F 5023 5023 0655 0655 0632 206F 206F 206F 206F 206F 206F 100 5025 1224 1212 1212 206F 703F 703F DESCRIPTION RECORDING SECRETARY RECORDING SECRETARY ACCT 8771100710016740 WATER METER READS 04/10-05/09 L08041015 WATER METER READS ACCT 23-79-34-0000 5 ACCT 56-97-35-5048 8 ACCT 12-24-95-0000 5 ACCT 06-24-95-000 9 WATER METER READS WATER METER READS #38046981000001 03-13 03/16/11-04/15/11 03/16/11-04/15/11 03/19/11-04/18/11 03/19/11-04/18/11 03/16/11-04/15/11 03/16/11-04/15/11 UB REFUND ACC# 8771100710146216 ACC# 8771100710016716 ACC# 8771100710016724 THOMAS STANCATO 141130670000 4/20 5/19 1.9130562000 4/20-5/19 L#124827000 4/22-5/21 634 ILEAS CONF-MARCH 2011 Page 19 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 0.00 0.00 0.00 0.00 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 290.00 410.00 700.00 62.86 2215.66 370.92 640.05 82.86 68.66 859.66 54.09 1065.27 538.13 1024.81 152.04 617.11 192.84 59.54 77.20 1142.38 141.42 2230.49 212.53 80.00 18.80 10.44 109.24 495.00 96 00 540.00 1897 00 2533.00 100.00 SUNGARD PENTAMATION INC DATE: 09/07/11 TIME: 10:51058 FUNI) ACCOUNTING CITY OF DES PLAINES CHECK REGISTER DISBURSEMENT FUNI) Manual Checks - Various Funds & Accounts CASH ACCT CHECK NO ISSUE DT VENDOR - 102005 405671 09/01/11 105062 U S DANK 102005 405672 09/01/11 105976 WIDE OPEN WEST TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT RUN DATE 04/07/11 TIME 10:53:59 Page 20 ORGANIZATION - -DESCRIPTION - --- SALES TAX AMOUNT 703F C115000130210 3 25-11 0.00 399.00 0632 ACCO 8855110350091899 0.00 89.50 0.00 ]2.883.50 0.00 12883.50 0.00 12883.50 SUNGARD PENTAMATION INC - FUND ACCOUNTING for Warrant Register April 18, 2011 Page 21 Amount Transfer Date Automated Accounts Payable $894,589.77 04-18-2011 Manual Checks $12,883.50 ** Payroll Activity: Payroll $1,214,423.22 04-08-2011 Electronic Transfer Activity: Bank of America Credit Card $0.00 Chicago Water Bill ACH $0.00 Postage Meter Direct Debits $0.00 First Merit Bank Fees $0.00 IMRF Payments $177,254.91 04-08-2011 MICA Payment $0.00 Short Term Loan Payoff $0.00 Debt Service Payments $0.00 Employee Medical/Dental Trust $662,004.98 * 04-06-2011 * Multiple transfers processed on or before date shown ** See attached report Total Cash Disbursements: $2,961,156.38 ADOPTED BY THE CITY COUNCIL OF DES PLAINES THIS EIGHTEENTH DAY OF APRIL 2011 AYES NAYS ABSENT Gloria J. Ludwig - City Clerk Martin J. Moylan - Mayor CITY OF ,Wr. to DES PLAINES ILLINOIS Committee of the Whole Item #2a City of Des Plaines Community Development Planning & Zoning Division 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: April 7, 2011 To: Jason Slowinski, Acting City Michael G. Bartholomew, Dire r o Community and Economic Development Scott Mangum, Senior Planner )1./t From: Subject: Consideration of a Zoning Text Amendment, Case #11 -001 -TA Issue: Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, creating Section 11.5-7.G and amending Section 11.6.B regarding Electronic Message Board signage regulations for certain Tollway adjacent multi -tenant office properties. Analysis: Owners: Dante Monteverde and Alicia Lopez-Monteverde, 999 E. Touhy Avenue, Des Plaines IL 60018 Petitioner: Siete 7, LLC, 999 E. Touhy Avenue, Suite 510, Des Plaines IL, 60018 Address: Citywide Case Number: 11-001-A Background Information Text Amendment Report In 2009 the applicant originally requested a 35' -tall, 300 square foot electronic message board sign at 999 E. Touhy Avenue. The applicant was instructed that the Zoning Ordinance limited a sign variation of no greater than ten percent of what is allowed. The request was subsequently withdrawn as it exceeded the maximum electronic message board sign size of 20 square feet by greater than ten percent, in addition to exceeding the maximum percentage of a sign that could be electronic (30%). The property owner also inquired about applying for a Localized Alternative Sign Regulation Plan as allowed for office parks in Section 11.8 of the Zoning Ordinance, but was informed by the Zoning Administrator that three existing office buildings would not be interpreted to represent an "office park." Recent History A representative of the developer contacted individual City Council members and staff to show them a power point presentation concerning the electronic message board, (hereinafter "EMB"), plus the developer's plans for increasing the occupied tenant space in the buildings and the redevelopment and/or expansion of some or all of the building sites. In other recent activity, and pursuant to consultations with the Mayor and City Manager, the developer was asked to appear before the Economic Development Commission on November 10th, 2010 to make a similar presentation as was made to individual Council members and staff Subsequently the developer presented plans and received support for the concept of a text amendment to allow the proposed sign from the Committee of the Whole at the December 6, 2010 City Council meeting. Proposed Text Amendment compared with Current Ordinance The applicant, working with the City Attorney's Office and outside counsel, has proposed language to amend the City's Zoning Ordinance (see attachment). The language proposed would create an exception in the sign regulations for a "Qualified EMB Property" that meets certain criteria: • (i) is a tract of land under single or common ownership of not less than 15 acres zoned C-2 or C-3 (see attachment 2 for revised language) • (ii) is improved with multi -story, multi -tenanted office buildings that have more that 400,000 sq. ft. of rentable space • (iii) has a frontage of at least 200 linear feet on 1-90 or I-294 This criterion is limiting and would likely only apply to a couple of additional Tollway adjacent properties within the City. The proposed amendment would further allow such qualified properties to construct one Electronic Message Board (EMB) that shall not exceed 500 square feet per side of total sign area and shall not be more than 45 feet in height. Both of these criteria would exceed the existing limitations on EMB signage (no greater than 20 square feet and no more than 30% of overall sign area) as well as exceed the allowable height (35' maximum) and size (200 square feet) for a pole sign. Concerns were raised at the December 6, 2010 City Council meeting about off -premises advertising. The proposed language would limit copy to be specific to the businesses or organizations residing on the Qualified EMB Property. For this purpose, a "tenant" is a person(s) or entity with a lease for a term of at least three years, actually occupies space and has a fully - functioning office of at least 500 square feet. The text amendment would also allow Amber Alerts and City information to be displayed no less than 3.5% of the total time the Electronic Message Board is operating in any 24 hour period. To properly evaluate the text amendment request, the standards below, which are contained in Section 3.7-5 of the Zoning Ordinance, must be employed. Following is a discussion of those standards: A. Whether the proposed amendments are consistent with the goals, objectives and policies contained in the Comprehensive Plan: Comment: The City of Des Plaines Comprehensive Plan, adopted by the City Council in 2007, does not specifically address signage or EMB signage. The Economic Development section of the Plan docs have objectives to retain and attract businesses, including office development, while the Urban Design section has the goal to enhance the appearance of key community entry points and traffic routes. B. Whether the proposed amendments are compatible with the current conditions and the overall character of existing developments in the immediate area: Comment: The Zoning Ordinance currently limits EMB signage to no larger than 20 square feet. The proposed amendment would allow for EMB signage up to 500 square feet. While there are currently no EMB sips of the scale proposed within the City and EMBs are not permitted in connection with billboards, in 2010 the City Council approved a Localized Alternative Sign Regulation Plan to allow larger EMB signage, the largest of which would be approximately 514 square feet, on the site of a future Casino development with frontage on I-294. C. Whether the amendments are appropriate considering the adequacy of public facilities and services available to the property: Comment: The proposed amendment to allow larger EMB signage for certain Tollway adjacent properties should not have a direct affect on public facilities or services. Compliance with the Illinois Department of Transportation regulations would be required. D. Whether the proposed amendments will have an adverse effect on the value of properties throughout the jurisdiction: Comment: The applicant believes that the increased signage will help office buildings to attract and retain tenants, thereby increasing the property value of such properties. E. Whether the proposed amendments reflects responsible standards for development and growth: Comment: This zoning text amendment does not appear to conflict with the City's Comprehensive Plan, the official policy guide to future land use, development, and conservation with the community. Therefore, the proposed text amendment would not appear to be in conflict with responsible standards for development and growth. Recommendations: Based on the above analysis and direction of the City Council, the Community Development Department recommends approval of the requested text amendment regarding Electronic Message Board signage regulations for certain Tollway adjacent multi - tenant office properties. The Plan Commission, after having heard and fully considering the evidence, voted (2-1) to recommend approval of the zoning text amendment, with modifications. Concerns were raised regarding the ability of City to ensure that the minimum 15 acres are held under one owner and not divided or sold to separate ownership interests in the future. Based on the concerns from the Plan Commission, staff worked with the applicant to amend proposed Section 11.5-7.G. (i) to create a mechanism to require multiple parcels to be bound to each other through either a recorded cross -access easement or a recorded shared parking agreement in order to be considered a Qualified EMB Property Exception. Additionally, staff added language to 11.5-7.G that would require a conditional use permit for an Electronic Message Board sign on a Qualified EMB Property. Under Section 3.7-4-D of the Zoning Ordinance (Amendments) the City Council has the final authority on the proposal. It is recommended that this matter be placed on the April 18, 2011, City Council Committee of the Whole agenda. Attachments: SM/sm Attachments: Attachment 1: Text Amendment Application Attachment 2: Proposed Text Amendment to the Zoning Ordinance (with revisions as of 4-5-11) Attachment 3: Pertinent Existing Zoning Ordinance Sign Regulations Attachment 4: Draft Minutes of the January 31, 2011 Planning Commission Meeting Attachment 5: Letter from Plan Commission to the Mayor cc: Members of Plan Commission Petitioners CITY OF DES PLAINES PLAN COMMISSION 1420 MINER STREET DES PLAINES, IL 60016 MAP/TEXT AMENDMENT APPLICATION DO NOT WRITE IN THIS SPACE - FOR OFFICE USE ONLY i 1- 00 Address of Property "/ 19 E.1 Case # j A. Property Located in: Floodplain __Yes __ _ No Floodway _ __Yes ,__No Fee Paid/Receipt Number 3 Li i-loZ- Amount 0-c21) ov Date I - 7--)l Date Legal Notice Published (Journal & Topics Newspaper) _ _ Scheduled Hearing Date Action by Plan Commission/City Council _ at 7:00 P.M. in Room 101, City Hall 1, Address of Properly . 9 9 '_ 1.' 7-2) LI'V i4 V6- 2. An Amendment is requested to the City of Des Plaines Zoning Ordinance to change 72X 7. -- as as follows: (Map or Text) 3. A Map Amendment is requested to change the present zoning district from !11/f ' (Present Zoning District) to on the following described property (fill in or attach legal description). (Proposed Zoning District) 4. A Text Amendment is requested toa iise delete ‘.5'Lci. A Trft c R-6-29 (Circle One) (Section/Paragraph) as follows: 5. Property Index Number 0 , -- 3 z -- / / -- o / 7 (From a recent tax bill or township assessor's office) 6. Present Use of Property ec--1--:/ 4 o 7. Present Zoning District of Property .— ._ (Zoning District) Attachment i t;. Proposed Use (i.e., garage, room additions, etc...) 9. Name of Applicant(s) ,.5/ h`. Tc- 7 ' G 1 O. Address of Applicant(s) % r 5 // y ��. /7 11. Telephone Number of Applicani(s) (�:� 3_.►_ .Z z © 7 .z 7 /471,/7J/i-, 'S /1. Z,1,('/j 12. Property Interest of Applicant(s) f lel;" 77 41/7".4 A' e;'1y145/4.iy' 13. Name of Owner(s) (if different from applicant) M -'7V ,,A-l>'v'7 Vci-/rec. LjfL1ce6 a2-- 14. Address of Owner (s) (i 1' different from applicant) ._ ... le2s,IZ' ' 15. Telephone Number of Owner(s) (if different from applicant 16. Name(s) of Trust Bcncticiary(ies) * 11.E/A 17. Address(es) of Trust Bencficialy(ics) /7- 18. Name of Contact Person Fi'� i /(r -' - 19, Telephone Number of Contact Person ZT ;), 7 2. v •7 z 7 20. Address of Contact Person Pi ,J#/T_ 5� iT d D R 4I rad IL Zoo/ ' 21. Complete Attached "Statement by Applicant" * All applications involving property held by a land trust must be signed by the trust officer of the institution holding the trust as the owner of the property. Additionally, the trust benefici ues and his (their) current address(es) must be disclosed on the application form. The application must also be accompanied by the following: 1. Certified copy of the trust agreement; 2. A letter from the trustee certifying that the beneficiary(ies) as shown on the application are correct and disclosing any beneficiary changes or lack thereof during the 12 months immediately preceding the filing of this application. I (we) certify that all of the above statements and the statements herewith are true to the best of my (our) knowledge and belief. premises described in this application by any authorized official p ose of posting, maintaining, and removing such notices as m Signature of A licant or Authorized Agent Signature of Owner contained in any papers or plans submitted I (we) consent to the entry in or upon the of the City of Des Plaines, Illinois, for the ay be required. Date ./7 %2 o,, Date STATEMENT BY APPLICANT ADDRESS OF PROPER'L'Y `2T [ /PfH/, 2)C. a 44; �L CASE NUMBER A statement containing all the circumstances, facto's, and arguments that the petitioner offers in support of the proposed amendment, including an explanation of how the petition satisfies each of the standards set !beth in Article 3, Section 3.7-5 (Standard for Amendments); A. Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan, as adopted and amended from time to time by the City Council; ' E' Pa r c.St "D 4/k71-0),0 c wr /S e' n,t/.5 Js raw 7- Lv rife ,.rt).z4s r 11/7'1-1 P" i c r d s Tt,' c M �� //�rv:� �d� 1•71.--44/ 41-.S /"771"/_/ ,/i/✓ -1--1 /4 /i'I ar /ad i. •0 /3 % T/i- c. T '/ e ! t_ . 77)/ C. JI y Cep c.n/ t. / L. ,,7741,0-7 !fidr2 .S .r) Li/ti g iv / "1 X, u 5 Ls/ •7 41- L ur 7 -We "kr, ��s4r.0 1 ,z//9-4 L' 4 : G• B. Whether the proposed amendment is compatible with current conditions and the overall character of existing development in the immediate vicinity of the subject property; %/ i Ai PA .o 6/warz/T /S c:�,,/,' pt9 ri d c.t, Lu , i 14 f'Ng- L,v' 1 ei1/1/ .4z7 - 6i2. et 7./i h"-JC/ST//✓ t.v•-10,t i r/fe1S7J4-)4 126 Lcgoene /.. r(lA) 171rF/Gir icf#CX /:7/s /17`tL'T/JAz. ,(3/r/.4,)L7 ,/196,<T1 .71J4,,/3 . %7/7 /VDPDSt L7 /�/n4(0.-',67zeb/e/T lu..' - 4cet) 4123/VWeat S/ t-' ( e ryv.si s reivr w ,T# 7-/,''g G'u A/Ityi/T !mac 5.9 (, C. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to this subject property; 727 r Aet, PP.s.b 2 . 717',Mar)16n1, /. 4/rig G pgis r f/ Q&'ia-WIL S To Viz .4/i E 4114 eV ©F 171•1igL,iLr Age/G/7/ICS g/1/.0 &cede /66,-5 411/411.44a f, '-a 620 A Ire /7sJ?aetvi94dij /1/ p— 4&&.L -Jag - 400,3/ ,T2s' /L C &L/ C C;I e 11.4 .17 6rs 4.30( 1/./ . PROPOSED ADDITIONS TO DES PLAINES ZONING CODE New Section 11.5-7 G: G. Qualified EMB Property Exception. In lieu of any Electronic Message Board allowed under the other provisions of Section 11.5-7, one Electronic Message Board shall be allowed as a conditional use pursuant to Section 3.4 (Conditional Uses) peedl-on any Qualified EMB Property subject to development standards for "Electronic Message Boards for Qualified EMB Property" as written in Section 11.6 B. A "Qualified EMB Property" shall mean an office park which: (i) occupies a parcel(s} of land . of not less than 15 acres zoned C-2 or C-3 or contiguous parcels of land of not less than 15 acres zoned C-2 or C-3 with either vehicular cross -access easements or shared parking agreements that are recorded with the Cook County Recorder of Deeds; (ii) is improved with multi -story, multi -tenanted office building(s) that have more than 400,000 sq. ft of rentable space (iii) has a combined frontage of at least 200 linear feet on I-90 or I-294; and In Section 11.6 B: Limit current EMB restrictions to non -Qualified EMB Property. Add: Electronic Message Boards for Qualified EMB Property Digital Electronic Message Board Displays shall not exceed 500 square feet per side and shall not be more than 45 feet in height. Only one Electronic Message Board will be permitted per Qualified EMB Property. The changeable copy may not be animated, however graphics of stationary objects with no movement or animation shall be allowed. The copy may be changed no more than once every 7.5 seconds or as established by federal or state guidelines for digital signage along an interstate, whichever is greater. The changeable copy shall be specific to the businesses or organizations residing on the Qualified EMB Property. For this purpose, a "tenant" is a person(s) or entity with a lease for a term of at least three years, actually occupies space and has a fully - functioning office of at least 500 square feet. Attachment 2- { Forn The changeable commercial copy may be substituted at any time, without any approval of the City, with a noncommercial message. The purpose of this section is to prevent any inadvertent favoring of commercial speech over noncommercial speech or favoring of any particular noncommercial speech over any other noncommercial speech. This section prevails over any more specific provision to the contrary. The operator of the Electronic Message Board shall permit the City to post messages, including public service announcements, Amber Alerts and City information to be displayed no less than 3.5% of the total time the Electronic Message Board is operating in any 24 hour period. City messages will be displayed throughout such 24 hour period, with the majority of the display occurrences taking place during the periods from 5 a.m. to 11 a.m. and 1 p.m. to 9 p.m., unless the City requests a different distribution. Notwithstanding the foregoing and without the consent of the City, the operator may cease displaying any announcements which may be outdated or superseded. No sounds will be permitted. Structure must be in compliance with the Illinois Department of Transportation regulations and if required a valid current IDOT permit must be presented with the application for city permits. Electronic Message Boards must be located between I-90 or I-294 and the structures on the Qualified EMB Property. Electronic Message Board Displays must be screened from any residentially zoned property. 2 i ,1b157i0v,2 .147 2. 11.5-5 Canopies. A. Materials. Canopies may be constructed of cloth or metal hood; provided, however, all frames and supports he of metal. B. Projection Above Sidewalk and Setback. All canopies shall be constructed and erected so that the lowest portion thereof shall be not less than 8 feet above the level of the sidewalk or public thoroughfare. A canopy shall not extend more than 4 feet beyond the front of a building or 3 feet into the public right-of-way. No canopy shall be permitted to extend beyond a point 2 feel inside the curb line. C. Supports. The framework of all canopies shall be designed by an architect or structural engineer and approved by the Zoning Administrator and in compliance with the City's Building Code. D. Width Size. No canopy shall be permitted to exceed 8 feel in width. 11.5-6 Temporary Signs. A. Duration. No temporary sign shall be erected and maintained for a period in excess of Ihirly days. At the expiration of said thirty days, no sign shall he erected or maintained on the premises for a period of sixty days. B. Weight Limitation. Any temporary sign, regardless of exempt status, weighing in excess of 50 pounds must be approved by the Zoning Administrator and conform to the requirements of the City's Building Code. C. Projection Above Sidewalk and Setback. No temporary sign shall extend over or into any street, alley, sidewalk, or other public thoroughfare a distance greater than 4 inches from the wall upon which it is erected, and shall not be placed or project over any wall opening. D. Construction. Every temporary sign shall be securely fastened to a wall, building, other support structure by means of wire, cable, string, rope or other suitable material. E. Limitation. The advertisement contained on any temporary sign shall pertain only to the business industry or pursuit conducted on or within the premises on which such sign is erected or maintained. This provision shall not apply to signs of a civic, political or religious nature. Temporary signs are permitted if they are in conjunction with a grand opening, special sale, promotion or similar type event. 11.5-7 Electronic Message Boards A. Electronic Message Board Requirements and Limitations. Electronic Message Boards shall be permitted only when incorporated within a new or existing pole sign or monument sign (this shall not include billboards). The overall sign must comply with all existing standards and regulations as set forth in Article 11 of the City of Des Plaines Zoning Ordinance regarding pole signs and monument signs. Electronic Message Boards incorporated into an approved sign shall be subject to the standards and regulations as set forth in Section 11.6. City o/'Des Plaines 115 Zoning Ordinance Attachment 3 B. Electronic Message Board Standards. Monument or pole signs containing Electronic Message Boards shall be subject to the same standards as set forth in Sections 11.5 I (Pole Signs) and 11.5-2 (Monument Signs) of the City of Des Plaines Zoning Ordinance. C. Permitted Types. The Ibllowing types of Electronic Message Boards shall be allowed: a. Flashing Sign h. Illusionary movement sign D. Prohibited Types. The following types of Electronic Message Boards shall be prohibited: a. Animated sign E. Permitted Districts: Electronic Message Boards shall be permitted in the following districts under the tbllowing conditions: a. C -I Neighborhood Shopping District as a Conditional Use only. b. C-2 Limited Office Commercial District as a Conditional Use only. c. C-3 General Commercial District as a permitted use. cl. C-4 Regional Shopping District as a permitted use. e. C-5 Central Business District as a Conditional use only. f. M -I Limited Manufacturing as a permitted use. g. M-2 General Manufacturing as a permitted use. h. M-3 Special Manufacturing as a permitted use. i. I-1 Institutional as a permitted use. j. R-1 Residential as a permitted use when on school property. (ord. Z-1-08) F. Variations: All Electronic Message Boards shall meet all requirements stated above and where Variations are requested, the following standards shall apply: a. Variations for overall height, setback and size of the monument or pylon signs, shall be subject to the same standards set forth in Section 11.7 (Variations) of the City of Des Plaines Zoning Ordinance, except that no governmental agency shall be limited to a maximum variation request for electronic message board portions of proposed signs when it is to be used for the conveyance of public information. All signs shall remain subject to all other applicable sign standards and regulations relating to the applicable sign type and district. (ord. Z-11-07) 11.6 Regulation by District Classification. A. Residential Districts, Including the MH -1 Mobile Home Park District. It shall be unlawful for any person to construct or maintain a sign in any residential district or the MH -I Mobile Home Park District, except as follows. City of Des Plaines 115 Zoning Ordinance SIGN TYPE NUMBER, AREA, HEIGHT, AND OTHER LIMITATIONS 121 Electronic Message Boards Electronic Message Boards shall not exceed 30% of the total sign arca, or 20 square feet, whichever is less. Only one electronic message board will be permitted per lot. In the vent that a single business exits on multiple lots or in the case of a business park or retail center, only one Electronic Message Board will be permitted overall. The changeable copy may not be animated, however graphics of stationary objects with no movement or animation shall be allowed. The copy may he changed no more than once every 7.5 seconds. The changeable copy shall be specific to the business in which the sign was intended. No sounds will be permitted. Wall t►► I sign per building face when fronting on a public street or highway. The sign area shall be computed at 3 square feet for each lineal front foot of building face, the total not to exceed 100 square feet all signs. Monument Lots having more than 75 feet of street frontage on a single street or highway Maximum number: I sign. Maximum sign area: 80 s.f. for monument signs Maximum height: 5 feet Lots having more than 120 feet of street frontage on a single street Maximum number: I sign. Maximum sign area: The area of a sign may be increased by 1 square foot for every 1 foot of street frontage over 120 feet, provided, the maximum sign area shall not exceed 100 s.f. Maximum height: 5 feet Lots having more than 300 feet of street frontage on a single street or highway Maximum number: 2 signs. Maximum sign area: The area of a sign may be increased by 1 square foot for every 1 foot of street frontage over 300 feet provided, the maximum sign area does not exceed 120 square feet for any one sign or 200 square feet for both signs. Maximum height: A height allowance of 1 foot for every 3 additional feet of setback provided may be allowed provided; the maximum height does not exceed 10 feet. Where a lot fronts on two streets and the frontage of the shortest side and one- half of the longest side exceeds 300 feet Maximum number. 2 signs. Maximum sign area: The area of a sign may be increased by 1 square foot for every 1 foot of street frontage over 300 feet provided, the maximum sign area does not exceed 120 square feet for any one signor 200 square feet for both signs. City of Des Plaines 118 Zoning Oniinance SIGN TYPE NUMBER, AREA, HEIGHT, AND OTHER LIMITATIONS (2) Pole Lots having more than 75 feet of street frontage on a single street or highway Maximum number: I sign. Maximum sign area: 75 s.t Maximum height: 20 feet Lots having more than 120 tet of street frontage on a single street Maximum number: I sign. Maximum sign area: The area of a sign may be increased by I square foot tin. every I toot of street frontage over 120 feet, provided, the maximum sign area shall not exceed 90 s.f. Maximum height: 20 feet Lots having more than 300 feet of street frontage on a single street or highway Maximum number: 2 signs Maximum sign area: The arca of the sign may be increased by I foot for every I square foot of street frontage over 300 feet provided, the maximum sign area does not exceed 110 square feet for any one sign or 200 square feet for both signs. Maximum height: A height allowance of I foot for every 3 additional feet of setback provided may be allowed provided, the maximum height does not exceed 28 feet. Minimum separation: 200 feet apait. Where a lot fronts on two streets and the frontage of the shortest side and one- half of the longest side exceeds 300 feet Maximum number: 2 signs Maximum sign arca: The arca of the sign may be increased by 1 square foot for every 1 square foot of street frontage over 300 feet provided, the maximum sign arca docs not exceed 110 square feet for any one sign or 200 square feet for both signs. Maximum height: A height allowance of 1 fbot for every 3 additional feet of setback provided may be allowed provided, the maximum height does not exceed 28 feet. Minimum separation: 200 feet apart. Lots of 5 acres or more and having 300 feet of street frontage on a single street or highway Maximum number: 3 signs. Maximum sign area: The maximum sign area shall not exceed 200 square feet for any one sign or 550 square feet for all signs. Maximum height: A height allowance of I square foot for every 3 additional feet of setback provided may be allowed provided, the maximum height does not exceed 35 feet. Minimum separation: 200 feet apart. City of Des Plaines r 20 Zoning Ordinance DES PLAINES PLAN COMMISSION JANUARY 31, 2011 MINUTES The Des Plaines Plan Commission held its regularly scheduled meeting on Monday, January 31, 2011, at 7:00 P.M., in Room 102, City Council Chambers, of the Des Plaines Civic Center. PLAN COMMISSION PRESENT: Bar, Kowalski, Perez ABSENT: Lane, Niomotka Also present was Senior Planner, Scott Mangum. Chainnan Kowalski called the meeting to order at 7:03 P. M. A motion was made by Cornell Bar, seconded by Alex Perez, to approve the minutes of the September 27, 2010, hearing. AYES: Bar, Kowalski, Perez NAYES: None MOTION CARRIED ***** Attachment L7 Case #11 -001 -TA Citywide January 31, 2011 Page 2 NEW BUSINESS Case Number: 11-001-1'A — Citywide Request: Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, creating Section 11.5-7.0 and amending Section 11.6.13 regarding Electronic Message Board signage regulations for certain Tollway adjacent multi -tenant office properties. Petitioner: Siete 7, LLC, 999 E. Touhy Avenue, Suite 510, Des Plaines IL, 60018 Owner: Dante Monteverde and Alicia Lopez-Monteverde, 999 E. Touhy Avenue, Des Plaines IL 60018 Patrick Devereaux, of 999 E. Touhy, Des Plaines, Illinois, was sworn in to give testimony in this case. Mr. Devereaux stated he was requesting an electronic message board at 999 E. Touhy in the parking lot on the south side of the building. It would be a maximum of 45' tall, dual sided, 500 s.f at each side, for the purpose of promoting their buildings that are in the office park and to promote the businesses that reside in the office park. This would be a tenant amenity to make it more advantageous for their current tenants and potential future tenants to come to Des Plaines. Mr. Perez inquired about the size of the sign. Mr. Devereaux explained that it would be a maximum of 500 s.f. per side, which would be approximately the same size as the digital portion alone of the Allstate Arena sign. Mr. Devereaux further stated that the City had already approved a 514 s.f sign for the casino. Mr. Perez inquired about the positioning of the sign. Mr. Devereaux clarified that each side would be angled facing the highway (outbound and inbound), with a great portion of the sign being shielded by the 999 E. Touhy building. He explained that they were not aiming for any of the residential traffic along Touhy as their primary market was towards the people traveling on the highway. Mr. Perez asked if the sign would be on 24 hours/day. Mr. Devereaux stated it would. Mr. Perez commented that residents in Rosemont had complained that their signs were too bright. Mr. Devereaux stated that the sign would be similar to the double -sided signs in Rosemont. Furthermore, most of the signs on 90 were also dual sided, such as McDonalds and Cabellas because of the dual traffic patterns. Public service announcements (i.e.: amber alerts) would also be displayed on the signs. They have agreed to give 3Y2 % to the time to the City of Des Plaines towards public service messages. Additionally, in accordance with the amendment to the ordinance, it would not be only at night, the bulk of the messages for the City of Des Plaines would be dispersed throughout the day and during peak traffic hours (i.e.: 6:00 am to 11:00 am and 2:00 pm to 9:00 pm). Mr. Bar stated that there would be multiple advertisements on the message board. Mr. Devereaux concurred. Mr Bar then asked how long they would stay on the message board. Mr. Devereaux responded that there are rules and regulations from the highway commission on how often they can change. They would follow the rules and the letter of the law in regards to the transmission of the signs. Mr. Bar commented that he found them to be distracting in trying to read them. Mr. Devereaux responded that the theory behind it was that it depended on the speed of the traffic and the distance away from the sign as the traffic moves past the sign. Mr. Bar made the point that it was less distracting if the sign was on for a longer period of time. Chairman Kowalski asked Mr. Devereaux if he represented only 999 Touhy. Mr. Devereaux responded that he represented 999 E. Touhy, 1011 E. Touhy as well as 1111 E. Touhy, Des Plaines, Illinois. Chairman Kowalski asked if that was under the same ownership — a single ownership. Mr. Devereaux responded that they were under "similar" ownership. The same two people own all the buildings but that different LLCs represented each building Case #11 -001 -TA Citywide January 31, 2011 Page 3 Chairman Kowalski stated that he asked if it was the "same" ownership — not "similar." Mr. Devereaux stated that the text amendment addressed the necessary verbiage regarding ownership. He further responded that ADM H, LLC owns 1011 and that ADM Ili, LLC owns l 1 11, but the same ownership and the same percentages own both of those. Chairman Kowaslki stated that he had real problems with that. Chairman Kowaslki asked why an office building needed an electronic message board. Mr. Devereaux responded that they intended on opening up new businesses in the building as well, and some of the new businesses are a meeting and conference center in the building. And those meetings and conferences would constantly be changing and the best way to get the message out would be to use the electronic message board so more people would be aware of that and be able to relate to it. Chairman Kowalski stated that the problem he had with it was exactly the point the applicant made. The purpose of outdoor advertising is to grab the attention of the motoring public and, from a professional traffic engineer's point of view, it is the worst thing you can do on a high-speed facility such as the interstate. Yet the applicant was proposing the construction of a sign, which by its nature changes the message on a regular basis, taking more of the motorists' attention from driving to read the sign. He asked the applicant what the advantage was to the motoring public. Mr. Devereaux responded that they would be getting information on what was going on in the local community. Chairman Kowalski stated that there were plenty of other ways of advertising such as the newspaper. He stated that the ordinance as proposed, states that "the changeable copy may not be animated; however, graphics of stationary objects with no movement animation shall be allowed." Chairman Kowalski asked the applicant what "graphics of stationary objects" meant. Mr. Devereaux responded that an example would be a picture of an upcoming event with the dates of the event, then the sign would transition to the next message such as Des Plaines Park District Winter Festival on a certain date. These would be examples of a stationary sign for one and a stationary sign for another. Chairman Kowalski stated he understood that it was a stationary image; without any animation. Mr. Devereaux pointed out that it would be similar to the Allstate Arena sign that shows, for instance, a sign for the circus, then one for DePaul Basketball game, then another sign, so forth and so on. This is a transitioning sign going from one event or message to another without any animation on the message itself. Chairman Kowalski asked for an explanation of the language contained in Section 11.6-B which would be added to the City Ordinance. "The changeable commercial copy may be substituted at any time without any approval of the City with a non-commercial message. The purpose of this section is to prevent any inadvertent favoring of commercial speech over non-commercial speech or favoring of any particular non-commercial speech over any other non-commercial speech, this section prevails over any more specific provision to the contrary." Chairman Kowalski stated he did not know what that meant and was concerned that the City may be looking at the sign as some ramification on freedom of speech, and concerned with the language. Mr. Devereaux responded that the City Attorney, outside counsel for the City attorney, and applicant's attorney put in that language. He explained that the language would allow for freedom of speech and that it would not let any one particular thing take precedence over another. Mr. Mangum explained that it was an attachment to the Staff Report as Proposed Additions to Des Plaines Zoning Code — last paragraph of the first page. Mr. Devereaux stated that part of it was developed to guarantee that the City message would not be commercial and that most of the other messages would be commercial. "The changeable commercial copy may be substituted at any time" means that they could change it during the day with a non-commercial message such as an amber alert or a city meeting message. To have a commercial message on the sign, it has to be by one of their commercial tenants in the building. Mr. Devereaux stated that it was an amenity they were offering to all their tenants — not to have one tenant take over the sign, unless, of course one tenant would come along and rent out all three of their buildings. Case 411 -001 -TA Citywide January 31, 2011 Page 4 Chairman Kowalski summarized what the applicant basically wanted was an outdoor electronic advertising sign. Mr. Devereaux concurred. Chairman Kowalski stated that he did not think it ought to be hidden in the fact that they were proposing a special change in the City Ordinance to allow outdoor advertising on that property where the current City Ordinance prohibits electronic advertising. Mr. Mangum explained what was currently allowed by the Zoning Ordinance. Further, he explained that the City Attorney as well as outside counsel reviewed the proposed amendment, and who then recommended the language. Concerns were brought up at the City Council meeting regarding the signage being required to be on the premises and that was where the language was noted in the fourth paragraph in the addition to Section 11.6-B about the tenant being required. Chairman Kowalski stated that he understood the applicant's purpose by making that outdoor advertising sign to tenants, it would enhance their ability to rent out that property. Mr. Devereaux stated that was correct. He also had several businesses of his own that he would like to advertise as well. To rent out the building is one goal, the other is to have his own businesses able to advertise as he is a tenant there as well. The third reason was for public service messages. Chairman Kowalski predicted that in six months Des Plaines would be subject to a lawsuit by the other outdoor advertising companies that wanted similar changeable message panels an all their signs, because this case would set the precedence and the remainder of the ordinance would be challenged in court and would be changed. Mr. Devereaux stated that was why the verbiage was added to the Ordinance stating they had to be a tenant of the building, etc. Mr. Bar asked whether the three properties were under one tax bill. Mr. Devereaux stated that there were three tax bills. Chairman Kowalski also clarified that it would encumber the existing owner to sell all fifteen acres. If only a portion of the 15 acres was sold, the sign would have to come down. Chairman Kowalski stated that providing that type of a sign would not do anything to improve or beautify the City of Des Plaines. It was a major entrance to Des Plaines and he did not see how outdoor advertising would enhance the beauty. Further, if one were to go to the intersection of Touhy Avenue and River road, to ask the residents how they feel about living in the shadow of that sign. Mr. Bar stated that any tenant could advertise on the sign. He asked for the specifics of a tenant using the sign. Mr. Devereaux stated the tenant (and tenant's business) had to have a minimum of a three-year lease and must occupy at least 500 sq. ft. of office space (per business). Chairman Kowalski called for the Staff Report to be read by Mr. Mangum. Scott Mangum read in the Staff Report. Issue: Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, creating Section 11.5-7 G and amending Section 11.6.B regarding Electronic Message Board signage regulations for certain Toliway adjacent multi -tenant office properties. Case #11-00 I -I'A Citywide January 31, 2011 Page 5 Analysis: Text Amendment Report Owners: Dante Monteverde and Alicia Lopez-Monteverde, 999 E. Touhy Avenue, Des Plaines IL 60018 Petitioner: Siete 7, LLC, 999 E. Touhy Avenue, Suite 510, Des Plaines IL, 60018 Address: Citywide Case Number: 11-001-A Background Information In 2009 the applicant originally requested a 35' -tall, 300 square foot electronic message board sign at 999 E. Touhy Avenue. The applicant was instructed that the Zoning Ordinance limited a sign variation of no greater than ten percent of what is allowed. The request was subsequently withdrawn as it exceeded the maximum electronic message board sign size of 20 square feet by greater than ten percent, in addition to exceeding the maximum percentage of a sign that could be electronic (30%). The property owner also inquired about applying for a Localized Alternative Sign Regulation Plan as allowed for office parks in Section 11.8 of the Zoning Ordinance, but was informed by the Zoning Administrator that three existing office buildings would not be interpreted to represent an "office park." Recent History A representative of the developer contacted individual City Council members and staff to show them a power point presentation concerning the electronic message board, (hereinafter "EMB"), plus the developer's plans for increasing the occupied tenant space in the buildings and the redevelopment and/or expansion of some or all of the building sites. In other recent activity, and pursuant to consultations with the Mayor and City Manager, the developer was asked to appear before the Economic Development Commission on November 10th, 2010 to make a similar presentation as was made to individual Council members and staff. Subsequently the developer presented plans and received support for the concept of a text amendment to allow the proposed sign from the Committee of the Whole at the December 6, 2010 City Council meeting. Proposed Text Amendment compared with Current Ordinance The applicant, working with the City Attorney's Office and outside counsel, has proposed language to amend the City's Zoning Ordinance (see attachment). The language proposed would create an exception in the sign regulations for a "Qualified EMB Property" that meets certain criteria: • (i) is a tract of land under single or common ownership of not less than 15 acres zoned C- 2 or C-3 • (ii) is improved with multi -story, multi -tenanted office buildings that have more that 400,000 sq. ft. of rentable space • (iii) has a frontage of at least 200 linear feet on I-90 or I-294 Case HI I -001-1'A Citywide January 31, 2011 Page 6 This criterion is limiting and would likely only apply to a couple of additional Tollway adjacent properties within the City. 'l'hc proposed amendment would further allow such qualified properties to construct one Electronic Message Board (EMB) that shall not exceed 500 square feet per side of total sign area and shall not be more than 45 feet in height. Both of these criteria would exceed the existing limitations on EMB signage (no greater than 20 square feet and no more than 30% of overall sign area) as well as exceed the allowable height (35' maximum) and size (200 square feet) for a pole sign. Additionally, the amendment would allow an EMB sign on a Qualified EMB Property by -right, where a Conditional Use Permit is currently required in the C-2 Zoning District. Concerns were raised at the December 6, 2010 City Council meeting about off -premises advertising. The proposed language would limit copy to be specific to the businesses or organizations residing on the Qualified EMB Property. For this purpose, a "tenant" is a person(s) or entity with a lease for a term of at least three years, actually occupies space and has a fully -functioning office of at least 500 square feet. The text amendment would also allow Amber Alerts and City information to be displayed no less than 3.5% of the total time the Electronic Message Board is operating in any 24 hour period. To properly evaluate the text amendment request, the standards below, which are contained in Section 3.7-5 of the Zoning Ordinance, must be employed. Following is a discussion of those standards: A. Whether the proposed amendments are consistent with the goals, objectives and policies contained in the Comprehensive Plan: Comment: The City of Des Plaines Comprehensive Plan, adopted by the City Council in 2007, does not specifically address signage or EMB signage. The Economic Development section of the Plan does have objectives to retain and attract businesses, including office development, while the Urban Design section has the goal to enhance the appearance of key community entry points and traffic routes. B. Whether the proposed amendments are compatible with the current conditions and the overall character of existing developments in the immediate area: Comment: The Zoning Ordinance currently limits EMB signage to no larger than 20 square feet. The proposed amendment would allow for EMB signage up to 500 square feet. While there are currently no EMB signs of the scale proposed within the City and EMBs are not permitted in connection with billboards, in 2010 the City Council approved a Localized Alternative Sign Regulation Plan to allow larger EMB signage, the largest of which would be approximately 514 square feet, on the site of a future Casino development with frontage on I-294. C. Whether the amendments are appropriate considering the adequacy of public facilities and services available to the property: Comment: The proposed amendment to allow larger EMB signage for certain Tollway adjacent properties should not have a direct affect on public facilities or services. Compliance with the Illinois Department of Transportation regulations would be required. D. Whether the proposed amendments will have an adverse effect on the value of properties throughout the jurisdiction: Comment: The applicant believes that the increased signage will help office buildings to attract and retain tenants, thereby increasing the property value of such properties. E. Whether the proposed amendments reflects responsible standards for development and growth: Case # 11-001-1'A — Citywide January 31, 2011 Page 7 Comment: This zoning text amendment does not appear to conflict with the City's Comprehensive Plan, the official policy guide to future land use, development, and conservation with the community. Therefore, the proposed text amendment would not appear to be in conflict with responsible standards for development and growth. Recommendation: Based on the above analysis and direction of the City Council, the Community Development Department recommends approval of the requested text amendment regarding Electronic Message Board signage regulations for certain Tollway adjacent multi -tenant office properties. Mr. Perez inquired as to the last time the office park was fully leased. Mr. Devereaux stated that was not known as the current ownership recently purchased the buildings in March 2008, June, 2009, and September 2009. Mr. Bar asked whether the advertising would be free to tenants. Mr. Devereaux stated that it would not, as the sign would be expensive to purchase and install. Mr. Bar had a concern in that even though the property is an office park, it is an office park made up of three individual properties. The City does not have time to police whether one, two, or all three parcels were to be sold off and that the sign would then need to be removed. The Ordinance reads that the property is supposed to be 15 acres, not three parcels of 5 acres each. Chairman Kowalski asked what the frontage of the property was along Interstate 90. Mr. Devereaux stated it was more than 200 feet. Chairman Kowalski further stated that the proposed change to the Ordinance read "it has a combined frontage of at least 200 linear feet." Mr. Devereaux stated that there were more than 200 feet just for the property located at 999 E. Touhy. Chairman Kowalski asked Mr. Bar if that was correct. Mr. Bar stated that the applicant met the "200 feet" contingency, just not the 15 -acre contingency. Chairman Kowalski called for questions or comments by members of the audience, either in favor of or in objection to the proposal. No persons came forward from the audience. Chairman Kowalski asked Mr. Mangum what his understanding was regarding the language "...tract of land under single or common ownership..." Mr. Mangum responded that the intent of the language was that there was one owner for the land. Mr. Devereaux stated that he told both sets of attorneys that it was the same owner or "common owner" of the property, just under two LLCs with same percentage of ownership for each of the two buildings. Chairman Kowalski confirmed that the applicant, based on the City's requirements, would give 50 minutes of advertising to public messages. Chairman Kowalski also pointed out that electronic message boards would not be permitted in connection with billboards. Chairman Kowalski was also concerned that the City staff has used that terminology and if the general public and perhaps the city council read that, they may get a different impression. Where it says "...compliance with the Illinois Department of Transportation regulations would be required..." could convey the impression that IDOT endorses some regulation in terms of the location of billboards, when, in fact, they regulate and control. But, in the years from 1965 to 2000, that those regulations were constantly changing and implemented as a result of court challenges by the billboard industry. It was never the intent that the Highway Department or IDOT to be in the business of authorizing outdoor advertising signs nor in the outdoor advertising regulation business. Further, the Federal Highway Administration indicated that if you wanted to use Federal highway funds in the State of Illinois, you had to be in the business of issuing these permits. Those regulations have changed over the years. He did not Case #11-001-fA Citywide January 31, 201 I Page 8 want the public to be under the impression that IDOT, through its regulations is supporting or condoning the advertising. Mr. Kowalski further stated that advertising diverts motorist attention, and that he was not in favor of the Allstate sign for that reason. A motion was made by Mr. Bar, seconded by Mr. Perez, to recommend approval of the Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, creating Section 11.5-7.G and amending Section 11.6.B regarding Electronic Message Board signage regulations for certain Tollway adjacent multi -tenant office properties with the exception that the fifteen (15) acres must be under single ownership — NOT common ownership. AYES: Bar. Perez NAPES: Kowalski MOTION CARRIED A motion was made by Mr. Bar, and seconded by Mr. Perez, to adjourn the meeting. The meeting was adjourned at 7:52 pm. Sincerely, Carl Kowalski, Chairman Des Plaines Plan Commission cc: City Officials Aldermen Plan Commission Petitioner(s) CITY OF 14: DES PLAINES ILLINOIS January 31, 2011 Mayor Moylan and Des Plaines City Council CITY OF DES PLAINES City of Des Plaines Community Development Planning & Zoning Division 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 Subject: Plan Commission Case# 11 -001 -TA, Citywide RE: Request for Zoning Text Amendment regarding Electronic Message Board Signage Honorable Mayor and Members of the Des Plaines City Council: The Plan Commission met on January 31, 2011 to consider the above petition. The Plan Commission submits the following: 1. Mr. Patrick Devereaux, representative for the petitioner, presented the pertinent facts. 2. The Department of Community and Economic Development recommended approval of the proposed text amendment to the Zoning Ordinance. 3. The Plan Commission recommended (2-1) that the City Council approve the Text Amendment to the Zoning Ordinance, subject to modifications. Concerns were raised regarding the ability of City to ensure that the minimum 15 acres are held under one owner and not divided or sold to separate ownership interests in the future. Respectfully submitted CoQ Icd-.o6., Carl Kowalski Des Plaines Plan Commission, Chairman cc: City Officials Aldermen Plan Commissioners Attachment 5 CITY OF DES PLAINES ORDINANCE Z - 10 - 11 AN ORDINANCE AUTHORIZING TEXT AMENDMENTS TO ARTICLE 11.5-7, "ELECTRONIC MESSAGE BOARDS," AND ARTICLE 11.6 B., "COMMERCIAL, MANUFACTURING AND INSTITUTIONAL DISTRICTS," OF DES PLAINES ZONING CODE. BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That Article 11.5-7, "Electronic Message Boards" of the City of Des Plaines Zoning Code be amended to add the following language and read as follows: 11.5-7 Electronic Message Boards G. Qualified EMB Property Exception. In lieu of any Electronic Message Board allowed under the other provisions of Section 11.5-7, one Electronic Message Board shall be allowed as a conditional use pursuant to Section 3.4 (Conditional Uses) on any Qualified EMB Property subject to development standards for `Electronic Message Boards for Qualified EMB Property" as written in Section 11.6 B.: a. occupies a parcel of land of not less than 15 acres zoned C-2 or C-3 or contiguous parcels of land of not less than 15 acres zoned C-2 or C-3 with either vehicular cross -access easements or shared parking agreements that are recorded with the Cook County Recorder of Deeds; b. is improved with multi -story, multi -tenanted office building(s) that have more than 400,000 sq. ft of rentable space; c. has a combined frontage of at least 200 linear feet on I-90 or I-294. SECTION 2: That Article 11.6 B., "Commercial, Manufacturing and Institutional Districts" of the City of Des Plaines Zoning Code be amended to add the following language and as follows: 1 11.6 Regulation by District Classification. Electronic Message Digital Electronic Message Board Displays shall not exceed 500 Boards for Qualified square feet per side and shall not be more than 45 feet in height. EMB Property Only one Electronic Message Board will be permitted per Qualified EMB Property. The changeable copy may not be animated, however graphics of stationary objects with no movement or animation shall be allowed. The copy may be changed no more than once every 7.5 seconds or as established by federal or state guidelines for digital signage along an interstate, whichever is greater. The changeable copy shall be specific to the businesses or organizations residing on the Qualified EMB Property. For this purpose, a "tenant" is a person(s) or entity with a lease for a term of at least three years, actually occupies space and has a fully - functioning office of at least 500 square feet. The changeable commercial copy may be substituted at any time, without any approval of the City, with a noncommercial message. The purpose of this section is to prevent any inadvertent favoring of commercial speech over noncommercial speech or favoring of any particular noncommercial speech over any other noncommercial speech. This section prevails over any more specific provision to the contrary. No sounds will be permitted. Structure must be in compliance with the Illinois Department of Transportation regulations and if required a valid current DOT permit must be presented with the application for city permits. Electronic Message Boards must be located between I-90 or I-294 and the structures on the Qualified EMB Property. Electronic Message Board Displays must be screened from any residentially zoned property. SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form in the manner provided by law. 2 SECTION 4: If any paragraph, section, clause, portion or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. CITY CLERK NOTE: New Language is Underlined Legal \ORMZoning Code Amendment - Add EMB 3 MAYOR Approved as to form: dbelNitit David R. Wiltse, City Attorney DES PLAINES ILLINOIS Committee of the Whole Item #2b City of Des Plaines City Attorney's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: April 8, 2011 To: Jason Slowinski, Actin ty Manager From: David R. Wiltse, City rney Re: Modification to the Local Alternative Sign Regulation Plan for Rivers Casino 11-274 Issue: With the naming of the Casino the Rivers Casino, City Staff was contacted by representatives of Midwest Gaining this week, with a request to modify the plans and sizes of the signs approved in the Localized Alternative Sign Regulation Plan/Conditional Use Permit authorized by the City Council by Ordinance Z-6-10. Analysis: A Localized Alternative Sign Regulation Plan/Conditional Use Permit was approved by the City Council March 15, 2010 as Ordinance Z-6-10. The applicant is requesting to modify this approved Sign Plan through a new Localized Alternative Sign Regulation Plan/Conditional Use Permit. According to Midwest Gaming, 6 signs are requested to be increased by more than 10%. Further, of the 57 building mounted signs, 8 have increased (including the 6 mentioned above), 13 have been eliminated, 25 have decreased and 11 remain the same. The overall size of the building signs originally proposed will decrease from 10,336 square feet to 6,918 square feet. However, there are 2 new permanent signs proposed including a 38,804 square foot roof sign painted on the top level of the parking garage where roof signs are a prohibited sign type in the Zoning Ordinance and a 390 square foot Tollway oriented sign on the parking garage. Also, 2 temporary Tollway oriented signs totaling 1,936 square feet are proposed. The temporary signs would be removed prior to opening. Due to the fact that Exhibit B to Ordinance Z-6-10 detailed the size of the approved signs, Staff has recommended that the modifications be approved by the City Council as a modification of the original Localized Alternative Sign Regulation Plan/Conditional Use approved by Z-6-10. Recommendation: Due to the unique nature of this project, the anticipated opening date of the Casino on July 19, 2011, and the work that needs to be done before the opening, including the manufacture and installation of the signs, Staff recommends that the process of a hearing before the Zoning Board of Appeals be waived and the City Council authorize the requested changes. This approval should be approved by a new Localized Alternative Sign Regulation Plan/Conditional Use Permit zoning ordinance which will be in addition to the standards imposed by Z-6-10. For the same reasons of the tight time frame, Midwest Gaming is requesting, and Staff is recommending, that the ordinance be advanced to Second Reading and adopted on April 18, 2011. DRW:mu Attachments: Conditional Use Permit Application and supporting materials Ordinance Z-11-11 Legal\Memos\20111Slowinski Casino Local Alternative Sign Regulation Plan CITY OF DES PLAINES ORDINANCE Z - 11 - 11 AN ORDINANCE APPROVING A MODIFICATION TO THE LOCALIZED ALTERNATIVE SIGN REGULATION PLAN/CONDITIONAL USE UNDER SECTION 11.8 OF THE CITY OF DES PLAINES ZONING ORDINANCE TO AUTHORIZE NEW SIGNAGE FOR THE CASINO DEVELOPMENT AT 3000 DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS. (CASE #10 -002 -LSA) WHEREAS, on March 15, 2010, by Ordinance Z-6-10, the City Council approved a Localized Alternative Sign Regulation Plan/Conditional Use, under Section 11.8 of the City of Des Plaines Zoning Ordinance, to permit new signage including pylon signs, monument signs, and wall signs, with the inclusion of digital LED signs for Midwest Gaming & Entertainment, LLC, 900 N. Michigan Avenue, Suite 1900, Chicago, Illinois 60611, for the casino development at 3000 South Des Plaines River Road, Des Plaines, Illinois; and WHEREAS, the City Council, in adopting Ordinance Z-6-10, had studied the written report of the Zoning Board of Appeals, together with the applicable standards set forth in the Zoning Ordinance, the Staff Report dated February 23, 2010, together with the attachments to the Staff Report, including the Petitioner's Localized Alternative Sign Regulation Plan/Conditional Use Application, a Location Map; Photos from the neighborhood west of O'Hare Lakes; and the Zoning Board of Appeals minutes of March 9, 2010; and the Letter to the Mayor from the Zoning Board of Appeals, dated March 10, 2010; and WHEREAS, the Signage Package, including the Summary Table, Site Plan, Elevations, Sign Details (G1.02.12), Sign Schedule, LED and Digitally Printed Sign Descriptions, and Renderings, a copy of which was attached to Z-6-10, as Exhibit "B," did not include the name of the casino, which has since been determined; and WHEREAS, subsequent to the passage of Ordinance Z-6-10, Midwest Gaming & Entertainment, LLC has announced that the name of the casino shall be Rivers Casino. As a result of the name selection, Midwest & Entertainment, LLC desires to change and modify some of the signage approved by Ordinance Z-6-10; and WHEREAS, due to the unique circumstances in this case, the City Council, pursuant to its home rule authority granted by the Illinois Constitution, finds that there is no necessity to refer Midwest Gaming & Entertainment, LLC to the process of a hearing before the Zoning Board of Appeals, and therefore expressly waives the provisions of Sections 3.1-3, 3.1-4, 3.4-4, and 3.4-5 of the Zoning Code and any and all other Zoning Code provisions inconsistent with this Localized Alternative Sign Regulation Plan/Conditional Use Ordinance; and WHEREAS, the City Council has reviewed the Staff Report, dated April 8, 2011, the Localized Alternative Sign Regulation Plan/Conditional Use, and new proposed sign dimensions 1 as set forth in new Exhibit "B," which form part of the basis for this ordinance and finds that it is consistent with the commercial use of the property; and WHEREAS, the City Council, pursuant to its home rule authority granted by the Illinois Constitution expressly authorizes this Localized Alternative Sign Regulation Plan/Conditional Use subject to the terms and conditions set forth in this ordinance; BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Localized Alternative Sign Regulation Plan/Conditional Use. The City Council finds that the provisions of Section 3.4-5, A. through J. inclusive, of the Zoning Code are met by these proposed sign modifications and a Localized Alternative Sign Regulation Plan/Conditional Use is authorized and hereby approved. The Localized Alternative Sign Regulation Plan/Conditional Use granted herein is consistent with and the same as a "special use" within the meaning of Public Act 94-1027. SECTION 2: That the property which is the subject of this Ordinance is legally described as: LOTS 1, 2 AND 3 IN DES PLAINES CASINO RESUBDIVISION IN THE SOUTHEAST % OF SECTION 33 AND THE SOUTHWEST % OF SECTION 34, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 3, 2010 AS DOCUMENT 1030731045, IN COOK COUNTY, ILLINOIS. Comprised of the following Real Estate Property Index Numbers: 09-34-300-016; 09-34-300-025; 09-34-300-026 (Part of) 09-34-300-028; 09-34-300-030; 09-34-300-031; 09-34-300-035; 09-34-300-036; 09-34-300-037 (Part of); 09-34-300-038; 09-34-300-039; 09-34-300-042 (Part of). SECTION 3: That a Localized Alternative Sign Regulation Plan/Conditional Use to permit new signage including pylon signs, monument signs, and wall signs, with the inclusion of 2 digital LED signs for the Casino development was granted to Midwest Gaming & Entertainment, LLC, by Ordinance Z-6-10, according to the Tentative Plat of Subdivision, prepared by Edward J. Malloy & Associates, dated January 7, 2010, expressly attached thereto and made a part thereof as Exhibit "A." That all of the requirements, conditions and limitations contained in Ordinance Z-6-10, not inconsistent herewith, remain in full force as if fully set forth herein. SECTION 4: That Midwest Gaming & Entertainment, LLC desires to change the approved Localized Alternative Sign Regulation Plan pursuant to this Conditional Use as shown in the following documents: the Revised Signage Package, including Summary tables comparing approved signage to proposed signage, Sign program diagrams, Elevations, and Sign details, a copy of which is attached hereto and made a part hereof as Exhibit "B," for the subject property located at 3000 South Des Plaines River Road, Des Plaines, Illinois. SECTION 5: That the following Limitations on Conditional Uses shall apply in accordance with the City of Des Plaines Zoning Code, Sections 3.4-8 "Limitations on Conditional Uses" and 3.4-9 "Effect of Approval". 3.4-8: A. No conditional use permit shall be valid for a period longer than one year unless a building permit is issued and construction is actually begun within that period and is thereafter diligently pursued to completion. However, the City Council may extend the one-year period to a mutually agreed upon time. B. The approval of a proposed conditional use permit by the City Council shall be deemed to authorize only that particular use at that particular location for which the conditional use was issued. C. Except when otherwise provided for in this Ordinance, a conditional use shall be deemed to relate to, and be for the benefit of, the use and lot in question, rather than the owner or operator of such use or lot. 3.4-9: The approval of a conditional use permit application by the City Council shall not authorize the development, construction, reconstruction, alteration or moving of any building or structure, but shall merely authorize the preparation, filing and processing of applications for such permits or approvals as may be required by the regulations of the City, including but not limited to a Zoning Certificate and a building permit. 3 SECTION 6: That due to the unique circumstances in this case, the City Council, pursuant to its home rule authority granted by the Illinois Constitution, expressly waives the provisions of Section 3.1-3, Notice, Section 3.1-4, Review and Hearing, and Section 3.4-4, Conditional Use Procedure for Review and Decision, and Section 3.4-5, Standards for Conditional Uses of the Zoning Code and any and all other Zoning Code provisions inconsistent with this Conditional Use Ordinance. The City Council finds that there is no necessity to refer Midwest Gaming & Entertainment, LLC to the process of a hearing before the Zoning Board of Appeals to approve the modifications to the Localized Alternative Sign Regulation Plan/Conditional Use Permit and hereby waives any such requirements. SECTION 7: That due to the unique circumstances in this case, the City Council, pursuant to its home rule authority granted by the Illinois Constitution, expressly waives the provisions of Section 11.2 B. of the Zoning Code to allow a permanent 38,804 square foot roof sign painted on the top level of the parking garage. SECTION 8: That approval is hereby granted for the modified Localized Alternative Sign Regulation Plan/Conditional Use subject to the following terms and conditions: 1. The proposed Electronic Message Board signs shall conform to all Des Plaines Zoning Ordinance regulations regarding operational characteristics such as permitted and prohibited types of Electronic Message Boards, interval of message, brightness of signs. 2. Regulations regarding the number, size, and percentage of signage allowed for Electronic Message Board Signs are superseded by this Localized Alternative Sign Regulation Plan. 3. Static Images Only. The animated display shall display static images only. Sign content and messages shall not consist of video and shall not move, blink, animate, flash, or behave in any other way which constitutes or implies motion. 4. Transitions. There shall be no animation, traveling, scrolling, fades, or dissolves between displayed messages. Transitions between content and messages shall be instantaneous. 5. Automatic Dimming. Electronic multiple message signs shall be equipped with light sensing devices or a scheduled dimming timer which automatically dims the intensity of the light emitted by the sign during ambient low -light and nighttime (dusk to dawn) conditions. The signs shall not exceed five hundred (500) nits of intensity as measured at 4 the sign surface during nighttime and low -light conditions and five thousand (5,000) nits during daytime hours. 6. The changeable copy may not be animated, however graphics of stationary objects with no movement or animation shall be allowed. The copy may be changed no more than once every 7.5 seconds. 7. The changeable copy shall be specific to the business for which the sign was intended. 8. No sounds will be permitted. 9. Ground mounted signs must be setback a minimum of 5 feet from all property lines. 10. All applicable signs shall meet the requirements of the Illinois Department of Transportation and/or Illinois State Toll Highway Authority. SECTION 9: The terms and conditions of this Ordinance shall constitute authorization for development of the subject property in accordance with the terms and conditions of this Ordinance and shall prevail against other ordinances of the City to the extent that there might be any conflict. The terms of this Ordinance shall inure to the benefit of, and be binding upon, owners of the subject property, their respective grantees, assigns and successors in interest to the subject property, including Petitioner and other grantees and assigns of such owners. Except as set forth herein, the development of the subject property is subject to all terms and conditions of the applicable existing ordinances and regulations, and as they may be amended from time to time, of the City of Des Plaines, including, without limitations, zoning ordinances, building codes and subdivision regulations and construction and designs for public improvements as set forth in Ordinance Z-6-10, except as modified and specifically waived in this Ordinance Z-11- 11. SECTION 10: That any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or resists the enforcement of any of the provisions of this Ordinance shall be fined not less than Seventy-five Dollars ($75.00) or more than Seven Hundred and Fifty Dollars ($750.00) for each offense. Each and every day that a violation of the Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper 5 to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. That any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys' fees. SECTION 11: That this Ordinance shall not take effect until a true and correct copy of this Ordinance is executed by the Owner of the subject property or such other party in interest consenting to and agreeing to be bound by the terms and conditions contained within this Ordinance. Such execution shall take place within sixty (60) days after the passage and approval of this ordinance or within such extension of time as may be granted by the Corporate Authorities by motion and delivered directly to the City Clerk. SECTION 12: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form in the manner provided by law. SECTION 13: The filing of the application for the amendments provided for in this Ordinance has been received and the scheduling of the related hearings pursuant thereto have been expressly waived by the City Council by the provisions of this Ordinance Z-11-11. SECTION 14: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT t� MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2011. CITY CLERK David R. Wiltse, City Attorney Midwest Gaming & Entertainment, LLC, being the owner or other party in interest of the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the subject property in accordance with the terms of this Ordinance. Dated: (Signature) Midwest Gaming & Entertainment, LLC By its authorized representative Legal\Ord\Special\CU Z-6-10 Signs Exhibit B Change 7 CONDITIONAL USE APPLICATION DO NOT WRITE IN THIS AREA — FOR OFFICE USE ONLY CASE NUMBER: DATE FILED Address of Conditional Use: , Des Plaines, IL. Fee Paid/Receipt Number: Amount: Date: PDF's are being: ❑ Submitted on a CD-ROM OR ❑ E-mailed to the Project Manager Project Manager: _ Legal Notice Publication Date: , published in the: Journal Topics Scheduled hearing date: at 7:30 P.M. in Room 102, City Hall Action by Zoning Administrator/Zoning Board of Appeals/City Council: A Conditional Use is requested in accordance with the City of Des Plaines Zoning Ordinance Section(s) 11'8 as amended, to allow the: Modification of the previously approved localized alternative sign regulation plan: Ordinance Z-6-10 on the property described by the attached legal description. See attached Exhibit A Applicant(s) Name: Midwest Gaming & Entertainment LLC Telephone: 312-915-2800 ` Signature Michael Levin, Principal Development Management Associates, as Agent for Owner Fax: 312-915-3053 Mailing Address: 900 N. Michigan Avenue, Suite 1900, Chicago, IL 60611 Properly owner(s) Name: Midwest Gaming & Signature !U Entertainment LLC. DEVON PARCEL, LC Telephone: 312-915-2800 Fax: 312-915-3053 Mailing Address: 900 N. Michigan Avenue, Suite 1900, Chicago, IL 60611 Contact Person: Greg Carlin Telephone: 312-915-2800 Fax: 312-915-3053 E -Mail: Mailing Address: 900 N. Michigan Avenue, Suite 1900, Chicago, IL 60611 Address of Property: 3000 Des Plaines River Road Des Plaines, IL. 60016 Property Index Number: See Attached Exhibit A (From tax bill or township assessor's office) Applicant's interest in the property: ® sole owner ❑ lessee ❑ contract purchaser 0 Other (explain): Present Zoning Classification of Property: C-6 Current Use of Property: Casino is Under Construction Proposed Use of Property: - Bulk and Scale Evaluation (Please fill out completely): TRUST INFORMATION Name(s) of Trust Beneficiary (ies)* Address (es) of Trust Beneficiary (ies)* * All applications involving property held by a land trust must be signed by the trust officer of the institution holding the trust as the owner of the property. Additionally, the trust beneficiary and his/her current address must be disclosed on this form. The application must also be accompanied by the following: • A certified copy of the trust agreement • A letter from the trustee certifying that the beneficiary as shown on this application is correct and disclosing any beneficiary changes or lack thereof during the 12 months preceding the filing of this application. STANDARDS FOR CONDITIONAL USES The Zoning Board of Appeals and the City Council review the particular facts and circumstances of each proposed Conditional Use in terms of the following standards. Because of this, please answer all questions in detail. "Yes" and "No" answers will not be accepted, and if used, may delay your hearing. A. Is the proposed conditional use, in fact, a conditional use established within the specific zoning district involved? (Please explain in detail) The site was previously rezoned to C-6, and a localized signage plan, Ordinance Z-6-10, was also approved. We are seeking to modify this signage plan. 3. Is the proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan and this Ordinance? (Please explain in detail) The modification of the previously approved signage plan Is consistent with the comprehensive, the C-6 zoning, and ordinance Z-6-10. C. Is the proposed conditional use designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity? (Please explain in detail) The proposed modifications are consistent with the development and operation of a First Class Casino. D. Is the proposed conditional use is not hazardous or disturbing to existing neighboring uses? (Please explain in detail) The casino site is bordered by the Cook County Forest Preserve on the east, Interstate 294 on the west, and commercial uses to the north and south. The proposed modifications to the previously approved signage plan will not have an adverse impact on these adjacent areas. E. Is the proposed conditional use to be served adequately by essential public facilities and services such as highways, streets, police and fire protection, drainage structures, refuse disposal, waste and sewer, and schools; or the persons or agencies responsible for the establishment of the proposed conditional use shall provide adequately any such services? (Please explain in detail) Not applicable for signage. F. Does the proposed conditional use does create excessive additional requirements at public expense for public facilities and services and not be detrimental to the economic welfare of the community? (Please explain in detail) Not applicable for signage. G. Does the proposed conditional use involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors? (Please explain in detail) Not applicable for signage. H. Does the proposed conditional use provide vehicular access to the property designed that does not create an interference with traffic on surrounding public thoroughfares? (Please explain in detail) Not applicable for this application to modify the previously approved signage plan. I. Does the proposed conditional use result in the destruction, loss, or damage of a natural, scenic, or historic feature of major importance? (Please explain in detail) Not applicable for this application to modify previously approved signage plan. J. Does the proposed conditional use comply with all additional regulations in this Ordinance specific to the conditional use requested? (Please explain in detail) The proposed modifications will comply with the C-6 zoning district requirements and all other relevant City of Des Plaines codes. I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith are true to the best of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting; maintaining, and removing public hearing notices as may be required, and, as well as, conducting site analysis. fttA-La €...- (Signature of Applicant or Authorized Agent) Michael Levin, Principal Development Management Associates, LLC as Agent for Owner WI' (Date) (Signature of Owner) (Date) Application to modify Ordinance Z-6-10 Description of Submission 4/8/11 In March, 2010, the City Council approved the above referenced ordinance for a Localized Sign Regulation Plan/Conditional Use for the Casino. The purpose of this application is to modify this previously approved plan. The proposed modifications fall into 4 general categories as summarized below. Additional materials are also attached. 1) Modification of previously approved signage package a. Exhibit B summarizes the signage areas of the 2/17/10 approved package and the revised submittal dated 4/8/11. The total building signage area has significantly decreased from 10,336 sf to 6,918 sf. The amount of site signs has remained substantially the same (11,255 sf). b. Exhibit C compares the signage area for each of the 57 building. The following summarizes the changes that have occurred: i. 13 signs have been eliminated, thus reducing the number from 57 to 44. ii. An additional column has been added to show the change in size for each sign between the original approval and the requested modifications (+ indicates increase, - indicates decrease or elimination, and nc indicates no change). Of the 57 signs, 8 have increased, 38 have decreased or been eliminated, and 11 remained the same. These 8 signs are also highlighted in yellow. c. Exhibit 0 is the originally approved signage schedule. I have marked on this schedule the modifications we are requesting- a narrative explanation is presented below. We have also attached as Exhibit E the site plan which shows the location of these signs. i. Signs #37,39,40, and 41 The original submittal only included signs for Valet and Self -parking (see drawing G2.7). The updated drawings included additional signs for exit, enter, and clearance which resulted in an increase in area. These signs are for safety and way finding and are not for advertising the casino. Refer to drawings G2.7 and G4.46. ii. Sign 4b In evaluating this sign, you must also include sign 4a.in the original submittal, we has 2 signs which abutted each other: 4a -a digital mural of 640sf and 4b -an LED screen of 480sf. These two signs total 1,120 sf. Upon further evaluation of the site lines from 294, it became apparent that the digital mural would have limited visibility. We thus eliminated the digital mural and moved the LED screen higher, and increased its area from 480sf to 750sf. The result is that the total sf of signage in this area has been reduced from 1,120 to 750sf. Refer to attached drawings g2.3 (original submittal and proposed modification). iii. Signs # 13,14 There was a minor change in the dimensions of these signs -from 22'w x 13.5'h To 22'6"w x 14' h which resulted in an increase in area from 297sf to 315sf. Refer to attached drawings g2.2 (original submittal and proposed modification). iv. Sign 10 This sign increased from 303sf to 358sf due to an increase in the length of the sign. This is in part due to the use of a more horizontal font. This is located on the west side of the building (facing 294) and is not visible from Devon or River Road. Refer to attached drawings g2.2 (original submittal and proposed modification). In conclusion, the building signage is the last building element to be designed, and the 8 changes discussed above are typical for a large, complex building. The basic design, location, and intent have remained the same. 2) Temporary signs a. The City of Des Plaines sign ordinance limits temporary signs to 1 per location, 64sf maximum area, and a duration of 30 days. Because of the unique nature of the casino as a regional entertainment venue and the importance of 294 exposure, we are requesting that we be allowed to erect 2 temporary banners, one 1136sf on the north garage elevation and the other 800sf on the south building elevation for a period of 60 days. Refer to attached drawing t1.1 and 1.2. 3) New Signs a. We are requesting approval of 2 new signs which were not included in the original approved localized signage package. i. Garage sign #103 1. Although the casino is well served by local roads (Devon and River Road) and has excellent visibility from interstate 294, access from northbound traffic on 294 may be a problem since people must pass the site before exiting. We are not permitted to have directional signs directly on 294, so this proposed sign, to be located on the south side of the garage, will be extremely helpful in getting customers to the site. The area of the sign is 390sf —refer to attached drawing g2.7b. Note-IDOT will also have to approve this sign. ii. Garage Roof sign #104 1. Sometime after construction commenced on the garage, we realized that we have an opportunity to have signage visible from one of the O'hare's flight paths. This signage of the roof top will obviously only be visible from the air. Note, the FAA will also have to approve this sign. Refer to drawing g2.20 b. When we applied for signage approval in March, 2010, we had not developed the "operational" part of the signage package including parking lot identifiers,maintenance related signage , and stop signs. This information is included in the Exhibit F sign schedule (signs 58-102), Exhibit G site plan, and related drawings. Note, sign #91 for the Cube (one of the casino venues), should have been located in the Building signage portion of the materials. EXHIBIT A DES PLAIP.ES CASP O 3000 DES PLAINES RIVER ROAD LEGAL DESCRIPTIONS & PIN NUMBERS FOR CO?'DITIONAL USE APPLICATION FOR MODIFICATION TO LOCALIZED SIGN REGULATION ORDINANCE Z-6-10 A. OVERALL COMBINED LEGAL DESCRIPTION FOR CASINO P.U.D.: LOTS 1, 2 AND 3 IN DES PLAINES CASINO RESUBDIVISION IN THE SOUTHEAST 1/4 OF SECTION 33 AND THE SOUTHWEST 1/4 OF SECTION 34, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 3, 2010 AS DOCUMENT 1030731045, IN COOK COUNTY, ILLINOIS. B. OWNERSHIP ENTITY I (LOTS 1 AND 2): er: Midwest Gaming & Entertainment, LLC I w E 1 1 2: LOTS 1 AND 2 IN DES PLAINES CASINO RESUBDIVISION IN THE SOUTHEAST 1/4 OF SECTION 33 AND THE SOUTHWEST 1/4 OF SECTION 34, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 3, 2010 AS DOCUMENT 1030731045, IN COOK COUNTY, ILLINOIS. PIN Numbers for Ownership Entity 1 [Lots 1 & • 09-34-300-016 • 09-34-300-025 • 09-34-300-026 (Part of) • 09-34-300-028 • 09-34-300-030 • 09-34-300-031 • 09-34-300-035 • 09-34-300-036 • 09-34-300-037 (Part of) 09-34-300-038 09-34-300-039 C. OWNERSHIP ENTITY 2 (LOT 3): Owner: Devon Parcel, LLC jjgal DesltdittltQn_tsrr Ownership 4niftv 2 ILQt 3): LOT 3 IN DES PLAINES CASINO RESUBDIVISION IN THE SOUTHEAST 1/4 OF SECTION 33 AND THE SOUTHWEST 1/4 OF SECTION 34, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 3, 2010 AS DOCUMENT 1030731045, IN COOK COUNTY, ILLINOIS. PIN Numbers for Ownership knurl( 1 (Lot 3): • 09-34-300-042 (Part of) EXHIBIT B Des Plaines Casino Signage Exterior Area Comparison City Submittal 2/17/10 Elevation Sq ft North Building Elevation 918.00 North Garage Elevation 1,878.00 West Building Elevation 774.00 West Garage Elevation 2,130.00 South Building Elevation 2,120.00 South Garage Elevation 580.00 East Building Elevation 1,105.00 East Garage Elevation 831.00 Subtotal Building Signs 10,336.00 Site Signs 11,264.00 Total 21,600.00 A M B R O S I N l r. r• Permit Submittal 4/08/11 Elevation Sqft North Building Elevation 186.50 North Garage Elevation 1,193.00 West Building Elevation 706.50 West Garage Elevation 1,475.50 South Building Elevation 1,536.00 South Garage Elevation 505,75 East Building Elevation 447.30 East Garage Elevation 867.75 Subtotal Building Signs 6,918.30 Site Signs 11,255.00 Total 18,173.30 EXHIBIT C Des Plaines Casino Signage Exterior Area Comparison N City Submittal 2/17/10 Permit Submittal 4/08/11 Slqn # Square Feet Square Feet 1 *112 111 2 36 32 3 17 17 4a 640 deleted 4b 480 750 5 80 74 6 360 358 7 288 288 8 360 deleted 9 7 3 10 303 358 11 36 32 ,12 126 deleted 13 297 315 14 297 315 15 360 deleted 16 588 537.5 17 360 deleted 18 208 84 19a 290 deleted 19b 450 446 19c 595 deleted 19d 923 923 20 123 41.5 21 36 32 22 36 32 23 120 26 24 16.5 16.5 I 25 141 140 26 208 84 27 36 deleted 28a 80 78 28b 80 78 28c 80 78 29 303 103 30 36 32 31 16.5 16.5 A 32 303 deleted 33a 64 64 ti 33b 64 64 0 34a 371 deleted 34b 154 deleted AMBROSINI r A *Mislabeled on original cay submittal wG 4. so • OW MED t re ea s t WO O. M. c NM MOP 101. V we MO G C. EXHIBIT C Des Plaines Casino Signage Exterior Area Comparison 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 7: 11 5.5 11 11 11 11 .5 5.5 5.5 11 deleted 11 AMEIRO5INI . 5. dele 11 11 11 11 11 Q 00 NG 4- 4- MC A1C City Submittal 2117/10 Permit Submittal 4/08/11 Sign # Square Feet Square Feet 35 303 280 36 36 32 37 9 28 38 780 780 39 9 28 40 6 14 41 6 14 42 36 32 43 36 deleted 44 112 111 45 2312 2272 46 17 17 47 36 32 48 13 2.25 49 13 2.25 50 18 2.25 51 7 2.25 52 2 1 53 2312 2272 54 1000 1000 55 112 111 56 33 deleted 57 17 17 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 7: 11 5.5 11 11 11 11 .5 5.5 5.5 11 deleted 11 AMEIRO5INI . 5. dele 11 11 11 11 11 Q 00 NG 4- 4- MC A1C EXHIBIT C Des Plaines Casino Signage Exterior Area Comparison AMBROSINI ./ . City Submittal 2/17/10 Permit Submittal 4/08/11 Sion # Square Feet Square Feet d •1 11 81 11 82 11 83 deleted 84 11 85 5.5 86 11 87 88 11 89 deleted 90 17 91 14 92 3.75 93 3.75 94 0.09 95 1.09 96 ' Ig 97 1 98 1 99 1 100 1 1' 1 '2 1 103 New sign 390 104 New sign 3880 AMBROSINI ./ . EXHIBIT D itDES PLAINES CASINO SIGNAGEXTERIOR SIGN SCHEDULE 2/17/10 Sign # Type Sheet Nomenclature notes 45 el.1 G1.0 Large pylon sign: 34'W x 68'H 2312 sqft. Per side Dtl: G2.5a 53 el.1 G1.0 Large pylon sign: 34'W x 6814 2312 sqft. Per side Dtl: G2.Sa 54 e1.2 G1.0 Low pylon sign: 64.5'W x 19'H 1000 sgft. Dtl: G2.Sb 23 e10.1 G1.0 Backlit Steak House Sign: 20'W x 6'H 120 sqft. 2,3/G2.11 ' 56 e11.0 G1.0 Fiat Cutout type (Parking Signs): 17'W x 2'H 33 sqft. 02 / G2.7 47 a11.1 61.0 Flat Cutout t r. = (Parking Signs): S) CP 9'W x 1' i. VAO 2,5/ G2.7 39 e11.1 G1.0 Flat Cuto . - (Parking Signs): ,I IPA 9'W x 1' ccrit VA1.1..f 2,5/ 62.7 40 e11.1 G1.0 Flat Cutout t .: (Parking Signs): (EA" 61°1 I 6'W x 1' Ara! yAtvg {ay'[ICR, t 2,5/ 62.7 v••V rias,..uuu, 6'W x 1'H arcing Srgns): %litpfL6 e 1/61.Vr e11.2 61.0 Flat Cutout ype (Employee Entry): 4.5'W x 1.5'H 7 set. e12.1 G1.0 Duratrans Lightbox: 20'W x 14.5'H 290 sift. e12.1 e12.1 e12.1 2,5/ G2.7 05/G2.7 02/ G2.2 G1.0 LED Monitor: 20'W x 22.5'H 450 soft. 02/ G2.2 G1.0 IDuratrans Ughtbox: 41'W x 14.5'N 595 sqft. 02/ 62.2 61.0 ILED Monitor: 41'W x 22.5'H 923 sqft. 02/ G2.2 e12.1 61.0 Digitally printed mural: 40'W x 16'H 640 soft. Prxerep 02/ G2.2 e12.1 e12.2 13 14 ,) 16 Ie12.2 38 te12.2 e14.1 12 e14.1 G1.0 LED Monitor. 40'W x 12'H 480 sqft. G1.0 e12.2 G1.0 e12.2 G1.0 G1.0 AMDRO5INI nF.ry.. LTD Digitally printed mural: 18'W x 16'H 288 sqft. Digitally printed mural: 22'Wx 13.5'1 297 sqft. 1,1. (. )4IW $ S!x St Digitally printed mural: 22'W x 13.511 297 sqft. 1,1.‘ b` late 3141 Digitally printed mural: 24.5'W x 24'H 588 sqft. Digitally printed mural: 26'W x 30'H 780 sqft. Internally Illuminated type (Casino Name): 61'W x 514303 sgft. 1A I% tC f ic? s ,350 Internally Illuminated type (Casino Name): 42'Wx3'H126 eft. 02/ G2.6 02/ G2.2 02/ G2.2 I 02/ G2.2 I 02/ G2.2 2/ G2.2 03/62.2 sp 03/G2.1 Internally Illuminated type (Casino Name): 61'W x S'H 303 sqft. 01/ G2.3 1 EXHIBIT E •.. ' A. -- • 1 . I I�1 1.I , 9 • 1 ' • ; , �` 111 I 4 1:.: • I\ N..\ + . �� - f_•_ _,......_,LSI • •1 • R l t r •1 ... • _ 1 -7 f .- 1� Y. -f �_ 5 •.• N• EXHIBIT E /• n t ^ is:f I SLI • -_ i 10 I, Ir s IC VIEW / SIGN TTPE:ofld6 s11.1 A E HS e al O 0 1IINIHI1111111101RIHiI!411II WI4WrIH 4:it'II rf1.1 HiUHJHHHH 7 fEHhll 4 L- 1 ijp 1U I 1 Jill 1¢1ttt 14 31 11 U LAM hH h • • • • ® • • a E LI 0 I 0 ) ":77%LTAINS U0117 SOx. eH � o none No Daoeuwoo s s ,f b L'1 30NIAYNOA3O S 3 b g t w 0 Ai W a. a. 00 AlM F O WxiN s J0 < . 0 ea u 7m �° W O �s1yy W J0NWW 1Z.5 g 5 " 01y <W .C2 ii . X011 ma m og S a<_ '6. r w °1r . K 5sY 1-0 u ..-..a yyb 7 .g5 :',21 W 11 J 03 6 7 0 C v " Fpskli is!iiOi g 5 17163 lig J6 O • 0 0000 • 0.0 E 1.0/000001110 `C d W0 O I W et 0 M 0 i i t 1 I'M lo NO o3nNUMoo s 6 i tI c. 0 s s 1 1 I W s s Q I E r. 4 N c Y Ui EMMEN N 3fN3AVIA,A3O F 120/10 ND 030N11N00 311N311V NOM° w PP - .2 CL... UPJ u mai 1W a i I a u W . I >: V : LI i' 3 i • PC00 u C &_ i 1 m is h a W b ri 2 W W IC F V a N= O N O W =J O W. `WN • ` fli 0;H O .., iW; a�- a0r 7,W a00 h az • Obi{ ms2 e,<4 . O H• b2 4- 04. tt F�i 0Og >OWW``N G I W acw. E. ii la It M=. Wr i�Ys WW �6�:,� LL, W$m1 i J i m3: =<KaK I`D � $ 5ra.0 3 O Y Y.Cl.0aja 36 W cs os 2 III s2 f O (" 1 I Ii.. rII,' ia r f W I■ 11D/i0 ND 030N11N0D a3i t paO d DU**T+Yli UCeT 80I. au mt O 1h O id% a f 1 I 1 a fp NL ---'1, i: kkg k11 q IN iji I 4 11 111 .0•.1 .9'.1 .S•.l } .0•.1 l SS SMC 0043A3311110M70.0'4 r a▪ t 71▪ 1 EL N N I I a A 3fINMVN01130 N co 1 a a S. • I I I e VD EXHIBIT F gr. DES PLAINES CASINO SIGNAGE EXTERIOR SIGN SCHEDULE Wahl Sign a Type 1 Sheet Nomenclature Notes Weight • e2.2 61.Oa Side A. SELF PARK (arrow up right) VALET (arrow up) 32 of per sits: 4/ G2.6a 37 e11.1 G1.Oc EXIT ONLY (w/ Intn'I symbols) ENTER (arrow up), CLEARENCE 8`-2" 28 SF G4.4b/2 38 e1 . G1.0c Digitally printed mural: Full Color Photographic Image 25'-9"W x 3Q'H 7QQ SF G2.11d/2 39 e11.1 t• .0c EXIT ONLY (w/ intn'I symbols) ENTER (arrow up), CLEARENCE 8'-2" 28 SF G4.4 .. 40 e11.2 61,Oc EXIT ONLY (w/ Intn'I symbols) 14 sq ft /G4.4b 41 e11.3 G1.Oc LET ONLY, CLEARANCE 8'-2" 14 sq ft G4.4c 42 e2.2 G1.0a S • • •.. OPEN PARKING (arrow left & up), VALET (arrow , SELF • K (arrow left), RIVER ROAD (arrow right) 32 sf per 6/ G2.6a 43 DELETED 44 e2.1 G1.Oa Side A. CUBE, ' • • • PARKING, VALET, SELF • : K (arrow right) Side B. CUBE, OPEN RKING, VALET, S PARK (arrow left) 1294 (arrow up) 111 - . r side 1,2/ G2.6a 45 e1.1 G1.Oa Large pylon sign: 34'W x 68'14 2272 so er side G2.5a 46 e2.3 G1.0a Side A. SERVICE V •� ES (arrow right • 40' truck access entry on Devon • w up) Side B. SER EHICLES (arrow left) 17 sf 9/G2.6a 47 e2.2 G1.Oa Side A. RIVER ROAD TO 1294 32 sf per side 6/G2.6a 48 6 1b 1.0b lea • e .25 - • ft 14 5 G2.10 49 e6.1b G1.Ob •- ranee 2.25 sols 1,4.51/G2.10 4.5/G2.10 50 e6.1b GL.Ob ranee 225 sq ft 51 e6.1b 61. Clearance 2.25 sq ft 1, G2.10 52 e7.1 - .Ob FEC 1 sq ft 2/G2. 5 e1.1 DELETED (not built at this tine) 2272 per side 54 el • G1.Oa Corner Monument Simi: Casino Name 1000 sf 55 G2.5c/2.5q 61.Oa Side A. OPEN PARKING, VALET, SELF PARK (arrow(s) right 1,2/ G2.6a 111 sf per side 56 58 59 60 J61 62 63 64 DELETED e2.3 e10.0 e10.0 e10.1 .10.0 e10.0 .10.0 el 0.0 65 e10.1 66 e10.1 168 69 70 Oa 61.Oa G1.0a G1.Oa G1.Oa 61.00 G1.Oa 61.Oa 72 AMBROBIHI 441., 110 A A3 11 SF A3 11 SF A3 5.5 SF A2 11 SF A2 11 SF A2 11 SF Al 11 SF Al S.S SF Al 5.5 SF Al S.S SF 81 . SF 81 11 SF TO DEVON AVE. arrow left 17 sf • =r side 7/G2.6a B1 11 SF 2 11 SF 62.12 G2.12 62.12 62.12 62.12 G2.12 G2.12 62.12 G2.12 G2.12 G2.12 G2.12 G2.12 G2.12 G2.12 EXHIBIT F itDES PLAINES CASINO SIGNAGE EXTERIOR SIGN SCHEDULE 4/0/11 Sign N Type Sheet Nomenclature Notes Weight i 73 .10.1 61.09 B2 5.5 SF G2.12 ! 74 .10.1 G1.0a DELETED G2.12 75 .10.0 61.0a 83 11 SF G2.12 76 .10.0 G1.0a 83 11 SF ' G2.12 77 e10.0 61.0. 83 11 SF 62.12 78 e10.0 61.0. Cl 11 SF G2.12 79 *10.0 61.0a Cl 11 SF G2.12 80 610.0 G1.0a Cl 11 SF 62.12 81 e10.0 61.0a C2 11 SF 62.12 82 010.0 61.0a C2 11 SF 62.12 83 013.1 G1.Oc DELETED G4,5 84 *10.0 61.0a Dl 11 SF 62.12 85 .10.1 61.0. 02 5.5 SF G2,12 86 610.0 61.0a DI 11 SF G2.12 87 e10.1 G1.0a D2 5.5 SF G2.12 88 010.0 61.0a D1 11 SF 62.12 69 G1.O1 DELETED 90 62,3 61.0a ( Directional) 17 SF 11/ 62.6a 91 .10.2 G1.0b CUBE 14 SF 62.15 92 013.1 G1.0c VALET ONLY 3.75 SF 1/64.5 93 813.1 01.O0 VALET ONLY 3.768F 1/64.5 94 615.1 G1.0b RECYCUNG .09 SF 3/62.10 95 el 5.1 G1.0b RECYCUNG .09 SF 3/62.10 96 615.1 G1.0b MAINTENANCE .09 SF 3/G2.10 r97 e6.19 , G1.0b 1 1 sf 4/G2.10 98 , 06.1a G1.0b , 2 1 sf 4,4/G2.10 99 e6.1a G1.0b 3 1 sf 41G2.10 100 e6.1a G1.0b 4 1 sf 4/62.10 101 66.1a 61.0b 5 1 sf 4/G2.10 02 66.1. G1.0b 6 1 sf 4 .10 ' 612.2 01.0o , Dbfally ptWad mural 390 SF 104 i .- 61.00 Rivera Casino w bao 3880 SF VG2.20 19 b e16.1 , ' JED Large Screen Display 446 sa ft G2.L1 19 d 016.1 61.0c y, Lanae Screen Delay 923 ea ft _ 2.111/1 28 a e8.2 61.0b ' ':, tbox: 2,5,8/ G2.18 I -11"W x71-1 sa ft 28 b 68.2 G1.0b 2,5.8/ G2.18 68.2 26 c G1.0b Duratrans . . ,: • . 2,5,8/62.18 -1111 78 sa ft 33 a 68.3 G1.0• _ • 10'W ratrans Ughtbox: 9/G2.18 x 6'-8"H 66. SF 33 b MT- G1.0b Duratrans LUUhtbox:10'W x 6'-8"H 66.5 SF 3/G2.18 .16.1 1.Ob LED Large Screen Display 750.5 SF 1/ 2.3 AMMRDYINI .467.. un 3 L.._ IL _. EXHBIT G --rt_._.. r- -- P4 OI.LVA l3 N. I. I 0 a 1 occ0 a H Sa a W p W a O Wg W 0 a 0 1� • j"-} :-----s� • p" p i • 2 e rs NOiLVA313 H.Lf1OS t 1 i B t 6 i 3 a a T i 0, i - i.PRIijl 1 j le tt Aix 2 N 9 I 1 41 I i I I 1I f -t rfi L kg H r ' g g F%igI � 8!,311 q/ 11/10 • • O A 0 s i 4 .Lt 411 1 igtP .e J F 3 i 0 4)ix 9101 09 I i 9 1 cl .0-24 r .. MIfflw_log: F \ tn 64:1 J 6 .t. I .a 4 I R Io g. i di . g .! gig i;.g4 a PIE i_ ig 1 1 gf $ !g g a o`j a io� I!g o ilK19l FS kiR1 el m sg 414aim III a1 a� 1 xR GC; %e a moi/ gi gig it iF 1 ri ih i- a • 00 O • ®• • •00 -We I.0 0 dmr n Mw rc ra 1 m x et b 4gx 1 I z 0 W E 1== 1 11 gi tog as o . s5 .- -Fr a a I a a a a .o a t 3 a O s I 3 I Lir] Ip CITY Or DES PLAINES ILLINOIS Committee of the Whole Item #3a City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5451 MEMORANDUM Date: To: From: Subject: April 11, 2011 Mayor and Aldermen of the Jason T. Slowinski, Acting Interlocal Agreement es Plain ouncil anager s Historical Society issue: The Des Plaines Historical Society has requested the renewal of a previous Interlocal Agreement ("Agreement") between the City, the Des Plaines Park District, and the Historical Society for support of Historical Society operations. Analysis: The previous Agreement was entered into in October 2005. Through the terms of the Agreement, the Historical Society agrees that it will operate and administer a museum complex, with the support of the City and Park District. More specifically, the City agrees to provide the following: • Financial support to the Historical Society in an amount to be determined annually by the City Council; • Snow removal from sidewalks and the Kinder House parking lot; and ■ Payroll services for the museum staff and health insurance coverage for qualified employees. Currently, there are three (3) employees that qualify for health coverage. With respect to payroll services and health insurance, the Historical Society reimburses the City for the entire amount of the cost. Staff has tightened the language of the Agreement a bit to specify that, in any given year, the City has the discretion to determine what financial support, if any, it will provide to the Historical Society. It is also important to note that if the City elects not to provide financial support, the Agreement is deemed to be terminated. Staff believes the terms of the Agreement are favorable to the City, including the financial funding and termination provisions. The other services provided involve minimal amount of Staff time and, in the case of the provision of health insurance, the City is reimbursed by the Historical Society. Recommendation: Staff recommends that the City Council adopt a Resolution approving the four-year Interlocal Agreement between the City, the Des Plaines Park District, and the Des Plaines Historical Society. w/ Attachments: Interlocal Agreement Resolution CITY OF DES PLAINES RESOLUTION R - 62 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE DES PLAINES HISTORICAL SOCIETY, THE CITY OF DES PLAINES AND THE DES PLAINES PARK DISTRICT. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, 5 ILCS 220, entitled the "Intergovernmental Cooperation Act," specifically 3 and 5 thereof, provides that any power or powers, privilege or authority exercised or which may be exercised by a public agency may be exercised, transferred, combined and enjoyed jointly with any other public agency, and to contract with each other; and WHEREAS, there has been property acquired by the City of Des Plaines commonly known as 789 Pearson Street, for use by the Des Plaines Historical Society; and WHEREAS, an agreement between said parties has previously existed for the purpose of providing a Des Plaines Historical Museum; and WHEREAS, each party wishes to re-enter into an Interlocal Agreement between the Des Plaines Historical Society, the City of Des Plaines, and the Des Plaines Park District; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the Acting City Manager is hereby authorized to execute the "Interlocal Agreement by and between the Des Plaines Historical Society, the City of Des Plaines and the Des Plaines Park District," a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. 1 PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: a4m a2 wite CITY CLERK David R. Wiltse, City Attorney Legal\Res\201 I\Interlocal Agreement Historical Society Park District City 2 INTERLOCAL AGREEMENT BY AND BETWEEN THE DES PLAINES HISTORICAL SOCIETY, THE CITY OF DES PLAINES AND THE DES PLAINES PARK DISTRICT This Agreement made this day of , 2005 by and between the Des Plaines Historical Society, Cook County, Illinois, referred to herein as "the Society," and an Illinois not-for-profit corporation; the City of Des Plaines, Cook County, Illinois, referred to herein as "the City," an Illinois unity of local government; and the Des Plaines Park District, Cook County, Illinois, referred to herein as "the Park District," an Illinois unit of local government. WITNESSETH WHEREAS, the purpose of the Society shall be to bring together those people interest in history, especially in the history of Des Plaines, the Society's major functions will be to discover and collect any material which may help to establish or illustrate the history of the area; provide for the preservation and dissemination of historical information; offer related educational services with the goal of increasing and enriching public knowledge; and operate a museum complex with locations at 779/781 and 789 Pearson Street, 815 Center Street and 2222 Birch Street — Room 112; (collectively referred to as the "museum complex") and WHEREAS, the City has determined that it is in the best interests of the inhabitants of the City of Des Plaines that the Society operate the museum complex; and WHEREAS, the Park District has determined that it is in the best interest of the inhabitants of the Des Plaines Park District that the museum complex be operated and to that end the said premises at 789 Pearson Street be designated as a public park; and EXHIBIT 4 1. WHEREAS, the City has conveyed the real property (land and building known as the Kinder House) known as 789 Pearson Street, in the City of Des Plaines, to the Park District as witnessed by a Warranty Deed signed by the Mayor of the City of Des Plaines on July 2, 1986; and WHEREAS, the City holds title to the property known as 779/781 Pearson Street, in the City of Des Plaines; and WHEREAS, the Society holds title to the property known as 815 Center Street, in the City of Des Plaines; and WHEREAS, under and by virtue of the Intergovernmental Act, 5 ILCS 220/1 et seq., local government units within the State of Illinois are authorized to enter into Interlocal Agreements providing, among other things, for the exercise, combination or transfer of any power or function in any manner not prohibited by law or ordinance and for the use of their credits, revenues, and other resources to pay costs related to intergovernmental activities. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein after set forth, the parties hereto agree as follows; SECTION ONE: The Society agrees that it will operate and administer the museum complex with locations at 779/781 Pearson Street, 789 Pearson Street, 815 Center Street, and 2222 Birch Street — Room 112 in the City of Des Plaines, and that it will provide at its expense routine maintenance, have responsibility for maintaining and updating exhibits and offering educational programs for the community at its museum complex and throughout the community. 2 In an effort to assure that professional standards and practices guide museum operations, the Society has initiated action to explore possible national accreditation of said museum complex. Further, as set forth in the Society's Collections Policy adopted December 9, 1988, the Society actively solicits and collects objects and archival materials, especially relating to the history of Des Plaines and surrounding area. By virtue of a donor agreement, such items become the personal property of the Society which strives to maintain its collection in accordance with currently accepted practices within the museum field. By virtue of the limitation found in 701 ILCS 1290/1, the museum may charge an admission fee provided that the museum complex be open to the public without charge for at least one day each week, and, when accompanied by a teacher, to the children in actual attendance upon grades kindergarten through twelve in any of the schools in the state at all times. Notwithstanding said provision, charges may be made at any time for special services and for admission to special facilities within the museum complex for the education, entertainment or convenience of visitors. SECTION TWO: The City agrees that, subject to annual review and approval by the City Council, it will continue to provide financial support for the operation of the Society's museum complex and will continue to provide for snow removal from both 779/781 and 789 Pearson Street public and private sidewalks and the parking lot located directly east of the Kinder House. It also agrees it will continue to include 779/781 Pearson Street property on its list of fixed assets and will include it under the City's liability and property insurance. 3 The City agrees that it will provide payroll services for the museum staff including: cut checks bi-weekly, prepare and issue all required withholding tax, quarterly and annual statements and reports. In addition, it will also provide for hospital and dental coverage for full-time employees. The above mentioned services arc to be billed to the Society monthly for reimbursement. SECTION THREE: The Park District agrees that it will: (a) continue to designate the property known as 789 Pearson Street, in the City of Des Plaines, as a public park for the express purposes of exclusive occupancy and operation of the Society's museum complex, (b) continue to contribute financial support for the operation of the Society's museum complex, (c) provide grounds maintenance at 789 Pearson Street to the extent that it provides grounds maintenance for its other public parks, (d) continue to include the 789 Pearson Street property and the building located thereon in its liability and property insurance through the Park District Management Agency ("PDRMA"), and (e) continue at no cost to the Society, to provide off-site storage for use by the Society at the District's Administrative and Leisure Center located at 2222 Birch Street — Room 112, Des Plaines, Illinois. SECTION FOUR: The Society, the City and the Park District agree that the use of the buildings at 779/781 and 789 Pearson Street, 815 Center Street and Room 112 and 2222 Birch Street and all museum personnel, and their management and care, shall be under the supervision and direction of the Society's Board of Trustees, which such Board shall be organized as outlined in the Society's Constitution and By -Laws. 4 SECTION FIVE: The City and Park District each agree to appoint one representative and alternate from each governmental body as voting members who will serve on the Society's Board of Trustees. SECTION SIX: The parties hereto agree that this Agreement shall be terminated as to any one of all of the parties hereto and be of no further force and effect upon the occurrence of any of the following events: (A) The failure of the Park District in any one year to appropriate, levy and disburse funds budgeted for the Society by the District as herein set forth in Section Three, which failure shall be deemed to be an election by the Park District to terminate its obligations under this Agreement. (B) Notice, by registered mail, return receipt requested, by the Park District not less than 180 days prior, to the city City and the Society that the Park intends to terminate this Agreement on the last day of said Park District's fiscal year. (C) The failure of the city C in any one year to provide payment for annual financial support as herein set forth in Section Two, which failure shall be an election by the City to terminate its obligations under the Agreement. 5 (D) Notice, by registered mail, return receipt requested, by the City not less than 180 clays prior, to the Park District and the Society that the City intends to terminate this Agreement on the last day of said City's fiscal year. (E) Notice, by registered mail, return receipt requested, by the Society not less than 180 days prior, to the City and the Park District that the Society intends to terminate this Agreement on the last day of said Society's fiscal year. SECTION SEVEN: Upon its lawful approval and execution by the parties hereto, this Agreement shall be in effect for a period of four years. SECTION EIGHT: The terms of this Agreement may be altered or amended or the Agreement terminated at any time by the consent of the parties hereto in writing. SECTION NINE: In the event of termination of the Agreement, the Society retains rights to real property at 815 Center Street, and the Society's personal property in the 779/781 Pearson Street, 789 Pearson Street, and 815 Center Street buildings and 2222 Birch Street — Room 112. GENERAL PROVISIONS: If any term or provision of this agreement shall to any extent be held invalid or unenforceable, then such provision shall be deemed modified to the extent and in the manner necessary to render it valid and enforceable. Each term and provision of this agreement shall be valid and enforced to the fullest extent permitted by law. 6 The parties hereto shall not assign this agreement or any portion thereof and this agreement shall be binding upon and inure to all successors of the parties hereto. No waiver of a violation of this agreement shall constitute a waiver of this agreement. Any failure or delay on the part of a party hereto to exercise any remedy under this agreement shall not operate as a waiver. The failure of a party hereto to require performance of any of the terms, covenants or provisions of this agreement by the other party hereto shall not constitute a waiver of any rights of this agreement. No covenant or condition of this agreement may be waived except by the written consent of the parties hereto. This agreement contains the entire understanding of the parties hereto concerning its subject matter and supersedes any and all prior understandings, agreements or representations, either oral or written, between the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officer duly authorized to execute the same. ATTEST; DES PLAINES HISTORICAL SOCIETY By: By: President — Board of Trustees City Clerk Antony W-Arredia Jason T. Slowinski Mayer-- ity-ofTDes-Plaines City Manager By: 7 President — Board of Commissioners