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03/21/2011
e CITY OF % IB 36 j• 1r X11 DES PLAINES ILLINOIS CITY COUNCIL AGENDA Monday, March 21, 2011 Executive Session 6:30 p.m. Regular Session - 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION PROBABLE & IMMINENT LITIGATION REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PRESENTATION EAGLE SCOUT PROJECT — MEMORIAL TO DES PLAINES FIREFIGHTER ROBERT COOMBS CITIZEN PARTICIPATION (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION ACTION (if reported out) PROBABLE & IMMINENT LITIGATION DRAFT: 3/15/2011 10.44 AM Monday, March 21, 2011 City of Des Plaines City Council Agenda Page 1 2 CONSENT AGENDA: 1. Minutes/Regular Meeting March 7, 2011 2. Minutes/Executive Session March 7, 2011 3. Approve Confined Space Entry Permit Agreement with the Metropolitan Water Reclamation District (MWRD) 3a. RESOLUTION R-31-1 l/MWRD Confined Space Entry Permit Agreement 4. Authorize Intergovernmental Agreement with Cook County Assessor's Office (CCAO) for Data Access 4a. RESOLUTION R -33-I 1/Cook County Assessor's Office Data Access Agreement 5. Authorize Purchase of a Toolcat 5600 Turbo Work Machine for Snow Removal Purposes from Atlas Bobcat, 5000 North River Road, Schiller Park, IL 60176 in the amount of $67,006 5a. RESOLUTION R-34-11/Toolcat 5600 Turbo Work Machine F-Series/Budgeted 2011 Funds — TIF #1 6. Approve Amendment to Facade Rehabilitation Program "Awning Initiative Guidelines" 6a. RESOLUTION R-37-11/Amendment to Facade Rehabilitation Program "Awning Initiative Guidelines" 7. Authorize Adoption of Downtown Banner Program 7a. RESOLUTION R-38-11/Downtown Banner Program 8. Authorize the Right of First Refusal to Purchase Surplus Property from the Library (beanbag chairs/beanbag pillows) 8a. RESOLUTION R-39-11/Right of First Refusal to Purchase Surplus Property from Library END OF CONSENT AGENDA DRAFT: 3/15/2011 10:44 AM Monday, March 21, 2011 City of Des Plaines City Council Agenda >, 13 COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Jean Higgason, Chair a. Warrant Register in the amount of $2,701,727.32 RESOLUTION R-35-11 b. Interlocal Agreement Regarding $40,000 City Contribution to Des Plaines Senior Center RESOLUTION R-36-11 COMMUNITY DEVELOPMENT Alderman Rosemary Argus, Chair a. Discussion of a 1 -year extension of Ordinance Z-7-07, which authorized two (2) major variations at 1382-1398 Prairie Avenue ORDINANCE Z-7-11 b. Conditional Usc Permit for Operation of a Motor Vehicle Sales Operation at 1424 Lee Street, Case #11 -002 -CU - ORDINANCE Z-8-11 3 PUBLIC SAFETY — Alderman Mark Walsten, Chair a. Ban on Sale or Usc of Coal Tar -based Sealants — ORDINANCE M-6-11 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE APRIL 4, 2011 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-35-11/Warrant Register b. RESOLUTION R-36-11/Interlocal Agreement Regarding $40,000 City Contribution to Des Plaines Senior Center 2. a. FIRST READING — ORDINANCE Z -7 -11/1 -year extension of Ordinance Z-7-07, which authorized two (2) major variations at 1382-1398 Prairie Avenue b. FIRST READING — ORDINANCE Z-8-11/Conditional Use Permit for Operation of a Motor Vehicle Sales Operation at 1424 Lee Street, Case #11 -002 -CU 3. a. FIRST READING — ORDINANCE M-6-11/Ban on Sale or Use of Coal Tar -based Sealants DRAFT: 3/15/2011 10:44 AM Monday, March 21, 2011 City of Des Plaines City Council Agenda � 14 MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines. in compliance with the Americans With Disabilities Act. requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meetina(s) or have questions about the accessibility of the meetine(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. DRAFT: 3/15/2011 10:44 AM a PRESENTATION O r RO 4w ',I(18 ON plONiry City of Des Plaines Fire Department 405 So. River Road Des Plaines, IL 60016 Tel: 847-391-5333 Fax: 847-391-5649 MEMORANDUM Date: March 9, 2011 To: Jason Slowinski, Acting Cit Aog h Iger From: Alan Wax, Fire Chief G Re: Presentation at March 21 City Council Meeting Issue: Eagle Scout Max Jacobs seeks to make a presentation to the City Council on March 21" to introduce his Eagle Scout Project, which is a memorial to Des Plaines Fallen Firefighter Robert Coombs. Analysis: Firefighter Robert Coombs died in the line of duty while making a rescue from a sewer in 1962. Firefighter Coombs is the only line -of -duty death on an emergency call in the history of the Department. Boy Scout Max Jacobs was at Fire Station #3 in 2010 working on his fire safety merit badge, when he noticed that the cul-de-sac next to the station, leading to Terrace Elementary School, was named Robert Coombs Ct. Max was intrigued by this and did some research on Firefighter Coombs. After obtaining more information, Max felt that it would be appropriate to provide more recognition to this local hero, and decided that, for his culminating project to earn his Eagle Scout rank, he would like to create a rose garden memorial to Firefighter Coombs. Max approached the Department about this, and I am very supportive and appreciative of his efforts, and I am happy to be a sponsor of his project. Max is doing an outstanding job of organizing and planning the project. Additionally, he has contacted members of Firefighter Coombs' family, who are touched and honored by Max's undertaking. The project will take place at Station #3, and will be funded entirely from the fundraising efforts of Max and his fellow scouts. Max hopes to be able to have a dedication ceremony in early June. A copy of a preliminary drawing is attached. Max seeks to introduce the project to the Council so that they are aware of it, and to inform the public. Recommendation: It is my request that a few minutes be included in the March 21" agenda for Max to present his plan to the City Council. Robert Coombs Memorial - Preliminary Drawings Overview Image • ' '-7 Front View • . - at.,G1 :s F.C.A 6 • •• 'F,FP / • APPr?*.f)1' . ./ • . c. -cg 4.41 > 4111K --- • - ;t L f ...-• •.; e: :.; ..... lir, • i•PS, • 4r - Consent Agenda Item #1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, MARCH 7, 2011 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Martin J. Moylan at 6:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, March 7, 2011. ROLL CALL: Roll call indicated the following aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Argus. Alderman Wilson was absent Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief Prandini, Fire Chief Wax, Director of Public Works & Engineering Oakley, Director of Community & Economic Development Bartholomew, Director of Information Technology Duebner, Director of Human Resources Earl and City Attorney Wiltse. EXECUTIVE Moved by Robinson, seconded by Walsten, to go into SESSION: Executive Session to discuss Pending Litigation, Probable & Imminent Litigation and Review of Executive Session Minutes. Upon roll call, the vote was: AYES: 5-Haugeberg, Robinson, Higgason, Walsten, Argus NAYS: 0 -None ABSENT: 3-Bogusz, Brookman, Wilson Motion declared carried. PRAYER AND PLEDGE: The City Council recessed at 6:02 p.m. The City Council recorvened at 7:03 p.m. Roll call indicated the iollowing ai:dermei. present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Argus. The opening prayer was given by Rev. Gregory Barette of the Unity Northwest Church, fol;.owed by the Pldge of Allegiance to the Flaq. L) PROBABLE & IMMINENT LITIGATION: PENDING LITIGATION: EXECUTIVE SESSION MINUTES/ BIANNUAL REVIEW: 3/7/11 PAGE TWO Moved by Higgason, seconded by Robinson, to concur with majority agreement in Executive Session that City Attorney be authorized to file a lawsuit on the case discussed in Executive Session under Probable and Imminent Litigation. Upon roll call, the vote was: AYES: 5-Haugeberg, Robinson, Argus NAYS: 2 -Brookman, Walsten ABSENT: 1 -Wilson Motion declared carried. Bogusz, Higgason, Moved by Higgason, seconded by Haugeberg, to concur with consensus in Executive Session that the City Attorney negotiate a possible settlement of the case discussed with final settlement to be duly reported in open session should a settlement be reached. Motion declared carried. Moved by Higgason, seconded by Walsten, to concur with consensus in Executive Session that the following Executive Session minutes, or portions thereof, no longer require confidential treatment and are available for public inspection as recommended by City Attorney Wiltse in his memo of February 22, 2011: June 7, 2004 January 17, 2005 March 7, 2005 April 18, 2005 February 2, 2009 August 7, 2009 March 1, 2010 Motion declared ACQUISITION OF REAL PROPERTY 243, 255 & 263 Wille Road, TIF #3 PROBABLE & IMMINENT LITIGATION TIF #3 ACQUISITION OF REAL PROPERTY 255 Wille Road ACQUISITION OF REAL PROPERTY 301 Wille Road EXECUTIVE SESSION MINUTES Biannual Review EXECUTIVE SESSION MINUTES Biannual Review EXECUTIVE SESSION MINUTES Biannual Review carried. Moved by Higgason, seconded by Haugeberg, to concur with consensus in Executive Session that after a review, that a need for confidentiality still exists as to all or part of the remaining Exec :tive Session minutes, the rest continue to remain unreleased. Motion declared carried. CONSENT AGENDA: 3/7/11 PAGE THREE Moved by Walsten, seconded by Argus, to establish a Consent Agenda. Motion declared carried. Moved by Haugeberg, seconded by Robinson, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Argus NAYS: 0 -None ABSENT: 1 -Wilson Motion declared carried. Minutes were approved; Staff recommendation and requests were approved: Resolutions R-27-11, R-28-11 and R-30-11 were adopted; and Ordinances M-4-11, Z-4-11 and Z-5-11 were adopted. MINUTES: Moved by Haugeberg, seconded by Robinson, to approve Consent minutes of the regular meeting of the City Council Agenda held February 22, 2011. Motion declared carried as approved unanimously under Consent Agenda. INTERGOVT. Moved by Brookman, seconded by Haugeberg, to concur AGREEMENT/ with Staff recommendation to authorize Acting City D.P. PARK Manager and City Clerk to execute "Intergovernmental DISTRICT Agreement" with the Des Plaines Park District, 2222 SECURITY Birch Street, to provide security services by trained SERVICES: Reserve/Auxiliary Police Officers at various Des Plaines Park District facilities during summertime Resolution hours from May through September 2011 and May through R-26-11 September 2012, at a cost of $26 per hour for each police officer; and further recommend to adopt Resolution R-26-11, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT FOR THE PROVISION OF SECURITY SERVICES AT ALL PARK DISTRICT FACILITIES BETWEEN THE CITY OF DES PLAINES AND THE DES PLAINES PARK DISTRICT. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Argus NAYS: 0 -None ABSENT: 1 -Wilson Motion declared carried. (C) 3/7/11 PAGE FOUR 2011 Moved by Haugeberg, seconded by Robinson, to concur MEMBERSHIP/ with Staff recommendation that Mayor and City Clerk NORTHEASTERN be authorized to execute "Intergovernmental Agreement IL PUBLIC - Contract & Bylaws" with Northeastern Illinois SAFETY TRAIN. Public Safety Training Academy (NIPSTA) for 2011 ACADEMY: Membership in an amount not to exceed Consent $21,984.00/Budgeted Funds; and further recommend to Agenda adopt Resolution R-27-11, A RESOLUTION AUTHORIZING THE DES PLAINES FIRE DEPARTMENT CONTINUED MEMBERSHIP Resolution AND PARTICIPATION IN THE NORTHEASTERN ILLINOIS PUBLIC R-27-11 SAFETY TRAINING ACADEMY (NIPSTA). Motion declared carried as approved unanimously under Consent Agenda. ACCEPT Moved by Haugeberg, seconded by Robinson, to concur PROPOSAL/ with Staff recommendation to accept proposal from SANITARY SEWER RJN Group, 200 West Front Street, Wheaton, IL 60187, FLOW for Sanitary Sewer Monitoring of the Sanitary Sewer MONITORING: Tributary to the Mount Prospect Road Sanitary Sewer Consent Main in the not to exceed amount of $82, Agenda 055.00/Water/Sewer Capital Improvement Program Funds, Professional Services Account; and further recommend Resolution to adopt Resolution R-28-11; A RESOLUTION AUTHORIZING R-28-11 THE ACCEPTANCE OF A PROPOSAL FROM RJN GROUP, INC. FOR SANITARY SEWER MONITORING OF THE SANITARY SEWERS TRIBUTARY TO THE MOUNT PROSPECT ROAD SANITARY SEWER MAIN. Motion declared carried as approved unanimously under Consent Agenda. ACCEPT Moved by Haugeberg, seconded by Robinson, to concur PROPOSAL/ENG. with Staff recommendation to accept proposal from SERVICES FOR Christian-Roge & Associates, 211 West Wacker Drive, RIVER ROAD Chicago, IL 60606, for Professional Engineering WATERMAIN Services for the Des Plaines River Road Water Main IMPROVE.: Inprovement, in the not to exceed amount of Consent $83,393.82/Water-Sewer Funds; and further recommend Agenda to adopt Resolution R-30-11, A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM CHRISTIAN-ROGE & Resolution ASSOCIATES FOR DESIGN SERVICES FOR THE DES PLAINES R-30-11 RIVER ROAD WATER MAIN IMPROVEMENT. Motion declared carried as approved unanimously under Consent Agenda. ADVERTISING Moved by Haugeberg, seconded by Robinson, to concur FOR BIDS: with Staff recommendation that City Clerk be Consent authorized to advertise for bids for Street Light Agenda Utility Locates and Repairs, returnable by 3:00 PM, Friday, March 18, 2011. Motion declared carried as approved unanimously under Consent Agenda. ADVERTISING FOR BIDS: Consent Agenda ORDINANCE M-4-11/ 2011 APPROPRIATION: Consent Agenda ORDINANCE Z-4-11/ COND. USE/1651 ELK BLVD.: Consent Agenda ORDINANCE Z-5-11/ VARIATION/ 556 S. FOURTH AVE. Consent Agenda 3/7/11 PAGE FIVE Moved by Haugeberg, seconded by Robinson, to concur with Staff recommendation that City Clerk be authorized to advertise for bids for Stretchers of Front -Line Ambulances for the Fire Department, returnable by 3:00 PM, Friday, March 18, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Robinson, to concur with Staff recommendation that City Clerk be authorized to advertise for bids for Parkway Tree Maintenance, returnable by 3:00 PM, Friday, March 25, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Robinson, to adopt Ordinance M-4-11, AN ORDINANCE MAKING APPROPRIATIONS TO DEFREY THE EXPENSES OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION BILL" FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Robinson, to adopt Ordinance Z-4-11, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.3-6 C. OF THE DES PLAINES ZONING ORDINANCE TO ALLOW A MASSAGE THERAPY SCHOOL AT AN EXISTING ESTHETICS SCHOOL (COMMERCIAL SCHOOL) AT 1651 ELK BOULEVARD, DES PLAINES, ILLINOIS (CASE #10 -064 -CU). Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Robinson, to adopt Ordinance Z-5-11, AN ORDINANCE AUTHORIZING A VARIATION TO SECITON 7.2-4 D. OF THE CITY OF DES PLAINES ZONING ORDINANCE TO AUTHORIZE AN ADDITION TO AN EXISTING SINGLE-FAMILY HOME WITH LIVING AREA ABOVE THE SECOND FLOOR (3 STORIES) AT 556 S. FOURTH AVENUE, DES PLAINES, ILLINOIS (CASE #10-065-V). Motion declared carried as approved unanimously under Consent Agenda. MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE WARRANT REGISTER: DISSOLUTION OF THE CIVIL SERVICE COMMISSION: WARRANT REGISTER: Resolution R-29-11 3/7/11 PAGE SIX FINANCE & ADMINISTRATION - Alderman Higgason, Chair Moved by Haugeberg, seconded by Bogusz, to recommend to the City Council approval of the March 7, 2011 - Warrant Register, in the total amount of $2,915,747.85; and further recommend that Resolution R-29-11 be adopted at appropriate time this evening. Motion declared carried. Director of Human Resources Earl reviewed his memo of February 24, 2011 regarding the dissolution of the Civil Service Commission; Staff is recommending that the City Council exercise its right under home rule powers to dissolve the Civil Service Commission by deleting Title 2 - Chapter 8 - Civil Service of the City Code as detailed in Ordinance M-5-11. Alderman Brookman stated that this is a significant change; some employees would not be covered if the Commission is eliminated; this should go through the Legal & Licensing Committee; a policy manual is not the same as an independent party. Moved by Brookman, seconded by Walsten, to recommend to the City Council to refer the matter of the Dissolution of the Civil Service Commission and Ordinance M-5-11 to the Finance Committee for further review and report back to the City Council at a later date. Motion declared carried. MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Higgason, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to adopt Resolution R-29-11, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $2,915,747.85. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Argus NAYS: 0 -None ABSENT: 1 -Wilson Motion declared carried. DISSOLUTION OF CIVIL SERVICE COMMISSION: Ordinance M-5-11 ADJOURNMENT: 3/7/11 PAGE SEVEN Moved by Higgason, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to refer the matter of the Dissolution of the Civil Service Commission and Ordinance M-5-11 to the Finance Committee for further review and report back to the City Council at a later date. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Argus NAYS: 0 -None ABSENT: 1 -Wilson Motion declared carried. Moved by Robinson, seconded by Haugeberg, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting aclj-ourryed at 7:37 p.m. � APPROVED BY ME THIS DAY OF , 2011 Nancy Pe 4son - DEPUTY CITY CLERK Martin J. Moylan, MAYOR Aes r, CITY OF DES PLAINES ILLINOIS Consent Agenda Items #3 & 3a City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: March 21, 2011 To: Jason Slowinski, Acting City Mana From: Timothy Watkins, Superintenden Cc: Timothy Oakley, P.E., CFM, Director of Public Works & Engineering Re: MWRD Confined Space Entry Agreement Issue: Every five years, the City of Des Plaines and the Metropolitan Water Reclamation District renews the agreement for Confined Space Entry. Analysis: This agreement allows City of Des Plaines Public Works Staff to access the water meter vaults located at 701 West Oakton Street in order to read the water meters. The agreement has already been approved by the MWRD Board of Commissioners at their October 7, 2010 meeting. The City has provided the MWRD with the Illinois Department of Labor and Occupational Safety and Health Association documents to maintain compliance. Recommendation: Staff recommends approval of the Confined Space Entry Agreement between the Metropolitan Water Reclamation District and the City of Des Plaines. Attachments Confined Space Entry Agreement Resolution CITY OF DES PLAINES RESOLUTION R - 31 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF A CONFINED SPACE ENTRY PERMIT AGREEMENT FOR THE PURPOSE OF ALLOWING CITY OF DES PLAINES EMPLOYEES ENTRY INTO A VAULT LOCATED AT THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO, 701 WEST OAKTON STREET, DES PLAINES, ILLINOIS. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines has a water meter vault located underground at the Metropolitan Water Reclamation District (MWRD) facility at 701 West Oakton Street, which the City must take meter readings several times a year; and WHEREAS, the MWRD requires the City to obtain a permit for confined space entry at a cost of $10.00 for a five-year period; and WHEREAS, it is in the best interest of the City to execute the Confined Space Entry Permit Agreement with the Metropolitan Water Reclamation District at a cost of $10.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the Acting City Manager is hereby authorized to execute, and the City Clerk to attest, the "Confined Space Entry Permit" for the Metropolitan Water Reclamation District of Greater Chicago, a copy of which is attached hereto and made a part hereof as Exhibit «A SECTION 2: That the Director of Finance is hereby authorized to issue payment to the Metropolitan Water Reclamation District of Greater Chicago, 100 East Erie Street, Chicago, Illinois 60611, in the amount of $10.00. 1 SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST Approved as to form: &a A. VietQ CITY CLERK David R. Wiltse, City Attorney Legal\Res\MWRD Vault Permit 2010-2015 Protecting Our Water Environment Metropolitan Water Reclamation District of Greater Chicago 100 EAST ERIE STREET CHICAGO, ILLINOIS 60611-3154 312.751.6565 Ronald M. Hill Acting General Counsel ronald.hill@mwrd.org Timothy Watkins Superintendent of Utility Services City of Des Plaines 1111 Joseph Schwab Road Des Plaines, Illinois 60016 February 23, 2011 BOARD OF COMMISSIONERS Terrence J. O'Brien President Barbara J. McGowan Vice President Cynthia M. Santos Chairman of Finance Michael A. Alvarez Frank Avila Patricia Horton Kathleen Therese Meany Debra Shore Mariyana T. Spyropoulos Re: 5 -Year Permit Agreement Between the Metropolitan Water Reclamation District of Greater Chicago ("District") and the City of Des Plaines To Periodically Access Confined Space Meter Vaults Located at the James C. Kirie Water Reclamation Plant, Located at 701 W. Oakton Street, in Des Plaines, Illinois, To Read, Inspect and Maintain its City -Owned Water Meters; P-168; 10 DRJ 007/NE. Dear Mr. Watkins: The District's Board of Commissioners has authorized the issuance of a 5 -year permit to the City of Des Plaines to periodically access confined space meter vaults at the above referenced location. Accordingly enclosed, in triplicate is the Permit Agreement for the referenced property. Please sign each original, have the jurat completed and notarized and return each along with a check in the amount of $10.00 representing the permit fee and an acknowledged statement that your municipality is self-insured, as describe in Article 5 of this permit. Upon receipt of the signed agreements, the permit fee and the self-insured statement, the Permit will be circulated at the District for signatures and an executed original agreement will be returned to the City of Des Plaines for its files. If you have any questions regarding this matter, please contact Nathaniel P. English, Senior Legal Assistant, at (312) 751-6563. Sincerely yours, -(44 Kc9 Susan T. Morakalis Principal Assistant Attorney STM:npe Enclosures Permit Agreement City of Des Plaines REV. 02/22/11 10 DRJ 007/NE CONFINED SPACE ENTRY PERMIT THIS PERMIT, made this 7th day of October, 2010, by and between the METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO, a municipal corporation, organized and existing under the laws of the State of Illinois, hereinafter called "District", and the CITY OF DES PLAINES, a municipal corporation organized and existing under the laws of the State of Illinois and the employees or officers of the last aforesaid entity hereinafter singly and collectively called "Permittee". ARTICLE ONE 1.01 The District for and in consideration of the payment of the permit fees hereinafter set forth, hereby issues to the Permittee a permit and license to use the following described real estate situated in the County of Cook, State of Illinois, for the sole and exclusive purpose of entry upon or into sewers, chambers, conduits, shafts, tunnels, structures or other facilities or installations of the District classified as a "CONFINED SPACE" , for the sole purpose of examination or inspection thereof, and more particularly identified as vaults located at 701 West Oakton, in Des Plaines, Illinois, in order to read, inspect, maintain or repair these city -owned water meters periodically, and for no other purpose whatsoever. 1.02 This Permit shall be effective from the 1st day of January, 2011 to the 31St day of December, 2016, at which time Permittee shall vacate said premises and remove Permittee's effects therefrom at Permittee's cost, unless said Permit shall be terminated sooner by virtue of the provisions, hereinafter' provided. ARTICLE TWO 2.01 This Permit is issued in consideration of the payment of TEN AND NO/100 DOLLARS ($10.00) by Permittee to District, and other good and sufficient consideration, the receipt of which is hereby acknowledged. ARTICLE THREE 3.01 Permittee agrees and specifically understands that this Permit is confined solely to the non-exclusive privilege to Permittee, its employees, its contractors and its agents to enter in and/or upon the premises and facilities set forth in Article One, and no other; that the authb9rity, and permission herein given does not thereby grant unto Permittee any interest dr ®state• im the said lands or facilities of the District, and that the District retains dominion, possession and control of same, including access thereto at all times. 3.02 Permittee ftirtlle, agrees°Rnd specifically understands that the District shall have the right to enter dictoalkid prbml,tes °arid Jaclhties herein described for the purpose of making such surveys, soil borings, inspections or other purposes as may be deemed necessary by the District in the furtherance of its corporate purpose. 3.03 The District shall not be liable for any loss, cost or damage to the Permittee by reason of the exercise of the right to make such surveys, soil borings, inspections or other purposes as may be deemed necessary by the District in the furtherance of its corporate purpose. ARTICLE FOUR 4.01 The District hereby reserves the right to terminate this Permit upon giving thirty (30) days' notice, in writing, of such termination to Permittee, and thereupon Permittee shall vacate said premises and remove its effects therefrom and restore the premises to the condition existing prior to Permittee's entry thereon, at Permittee's cost. 4.02 In the event Permittee uses or allows the premises to be used for any illegal or immoral purposes, or for any purpose other than that hereinabove specifically provided, or violates any of the provisions hereof, this Permit may be terminated by the District upon giving one (1) day notice, in writing, to Permittee, and thereupon Permittee shall forthwith vacate said premises and remove Permittee's effects therefrom, and restore the premises to the condition existing prior to Permittee's entry thereon, at Permittee's cost. 4.03 The District shall not be liable to Permittee for any loss, cost or damage incurred by the Permittee by reason of the exercise of the right of the District to cancel this Permit. ARTICLE FIVE 5.01 The Permittee shall be solely responsible for and shall defend, indemnify, keep and save harmless the District, its Commissioners, officers, agents and employees, against all injuries, deaths, losses, damages, claims, patent claims, Jiens, suits, liabilities, judgments, costs and expenses which may in any wise accrue, directly or indirectly, against the District, its Commissioners, officers, agents or employees, in consequence of granting of this Permit, or which may in anywise result therefrom or from any work done hereunder, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Permittee, or Permittee's employees, or of any contractor or subcontractor, or their employees, if any, and the Permittee shall, at Permittee's sole expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and if any judgment shall be rendered against the District, its Commissioners, officers, agents or employees, in any such action the Permittee shall, at the Permittee's sole expentd'd, sa' tsfj Anti discharge the same. 5.02 (a) The Permittee, prior to entering upon said premises and using the same for the purposes for which this Permit is issued, shall procure, maintain and keep in force, at Pgrmittee's expense, public liability and property damage insurance in which the'DiCgmmr%stoners, officers, agents and employees, are a named insured, asoi4el ag fi�e,ai7c extrlded coverage, and all-risk property eo e insurance in which the District is named loss payee, from a company to be approved by the District, each afore -referenced ["CLAIMS MADE" policies are unacceptable): A. COMPREHENSIVE GENERAL LIABILITY Combined Single Limit Bodily Injury Liability Property Damage Liability in the Amount of Not Less Than $4,000,000.00 per Occurrence B. ALL RISK PROPERTY INSURANCE In the Amount of Not Less Than $4,000,000.00 per Occurrence INCLUDING An Amount Not Less Than the Replacement Cost of Improvements Located on the Premises C. WORKER'S COMPENSATION INSURANCE Statutory Amount D. EMPLOYER'S LIABILITY INSURANCE In the Amount of $2,000,000.00 Per Occurrence Prior to entering upon said Permit Premises, the Permittee shall furnish to the District certificates of such insurance or other suitable evidence that such insurance coverage has been procured and is maintained in full force and effect. Upon District's written request, Permittee shall provide District with copies of the actual insurance policies within ten (10) days of District's request for same. Such certificates and insurance policies shall clearly identify the Permit Premises and shall provide that no change, modification in or cancellation of any insurance shall become effective until the expiration of thirty (30) days after written notice thereof shall have been given by the insurance company to the District. The provisions of this paragraph shall in no wise limit the liability of the Permittee as set forth in the provisions of paragraph 5.01 above, or 5.02(b) Permittee, prior to entering upon said premises and using the same for the purposes for which this Permit is granted, shall prepare and transmit to the District an acknowledged statement that the Permittee is a self -insurer, and that it undertakes and promises to insure the District, its Commissioners, officers, agents servants and employees on account of risks and liabilities contemplated by the indemnity provisions of paragraph 5.01 above; and that such statement is issued in lieu of policies of insurance or certificates of insurance in which the District, its Commissioners, officers, agegits, se.vgrgts and employees would be a named or additional insured, and that if has funtle available to cover those liabilities in the respective amounts therefor, as set forth above; This statement shall be signed by such officer of agent of the Permittee having sufficient kno le a of 4the:fisc4la structure and financial status of the Permittee to make such kStat@ment,ovi 53ghajf of the Permittee and undertake to assume the financial risk on behalf of the Permittee and will be subject to the approval of the District. 5.03 Permittee expressly understands and agrees that any insurance protection or bond required by this Permit, or otherwise provided by Permittee, shall in no way limit the responsibility to defend, indemnify, keep and save harmless the District, as hereinabove provided. ARTICLE SIX 6.01 The Permittee also agrees that if the District incurs any additional expense for additional work which the District would not have had to incur if this Permit had not been executed, then, in that event the Permittee agrees to pay to the District such additional expense as determined by the Director of Engineer of the District, promptly upon rendition of bills therefor to the Permittee. ARTICLE SEVEN 7.01 It is understood and agreed by and between the parties hereto that the Permittee shall not erect any structure of any type or kind upon said premises except with the consent, in writing, of the Director of Maintenance and Operations (or his designee) , first had and obtained. 7.02 To the extent applicable, the Permittee, prior to entering upon said premises and using the same for purposes for which this Permit is granted, shall, at Permittee's sole cost and expense, obtain all permits, consents and licenses which may be required under any and all statutes, laws, ordinances and regulations of the District, the United States of America, the State of Illinois, the County, or the city, village, town or municipality in which the subject property is located, and furnish to the District suitable evidence thereof. 7.03 The Permittee covenants and agrees not to maintain any nuisance on the Permit premises which shall be in any manner injurious to the health and comfort of persons residing or being in the vicinity of said premises, and the Permittee further covenants and agrees to keep the Permit premises in a clean and sanitary condition. 7.04 The Permittee covenants and agrees that it shall strictly comply with any and all statues, laws, ordinances and regulations of the District, the United States of America, the State of Illinois, the County and the city, village, town or municipality in which the subject property is located, which in any manner affect this Permit, any work done hereunder, or control or limit in any way the actions of Permittee, its agents, servants and employees, or of any contractor or subcontractor of Permittee, o°r' their e8nployees. 7.05 Permittee covenants and agrees that, on or before the termination date of this Permit, Permittee shall remove, or cause to be removed, any and all debris on the premises Apscriped Ln this Permit, and any and all equipment, facilities, or other thirtgs'QLected or placgd upon said premises, and will yield up said premises to the a'sf-ast'irk. as'gootJ canfi.tion as when the same was entered upon by Permittee. Upon Permittee's failure so to do, the District may do so at the sole expense and cost of Permittee. ARTICLE EIGHT 8.01 Any notice herein provided to be given shall be deemed properly served if delivered in writing personally or mailed by registered or certified mail, postage prepaid, return receipt requested to the District in care of the Executive Director, 100 East Erie Street, Chicago, Illinois 60611, or to the Permittee, in care of: Director City of Des Plaines/ Department of Public Works 1111 Joseph J. Schwab Road Des Plaines, Illinois 60016 or such other person(s) or address(es) as either party may, -from time to time, designate in writing. 8.02 In the event that the Permittee hereinabove contemplated shall consist of two or more parties, each and every party shall be jointly and severally liable for the faithful and complete performance of each and every provision of this Permit. 8.03 Permittee expressly acknowledges that the District has made no representations or warranties, express or implied, as to the adequacy, fitness or condition of permit premises, or the improvements upon the permit premises. Permittee accepts the permit premises and the improvements thereon, if any, "AS- IS" and "WITH ALL FAULTS". Permittee acknowledges that it has inspected the permit premises and has satisfied itself as to the adequacy, fitness and condition thereof. ARTICLE NINE CONFINED SPACE ACTIVITY SPECIAL CONDITIONS 9.01 This Permit is issued to allow Permittee access to "Confined Space", entry into which may be hazardous. Permittee, for itself and each officer, agent, principal, representative thereof whose entry into the described "Confined Space" is contemplated and permitted hereby, for himself/herself, his/her heirs, successors, executors, administrators and assigns, does hereby forever remise, release, exonerate and discharge the Metropolitan Water Reclamation District of Greater Chicago, its officers, officials, employees, servants, contractors and consultants on account of (any of, i,or any injury to, the Permittee, or damage �pg to, or destruction of, its perpgl propePty on account of Permittee's exercise of the privileges conferred hereby. NOTE: THIS PONVITVTTS, A. FULL AND COMPLETE WAIVER AND RELEASE OF ANY AND ALI. LIABILITY PF DISTRICT TO PERMITTEE ON ACCOUNT OF ACTIVBTIaBv UNDERTAKEN. PURSUANT TO THIS PERMIT. 9.02 Permittee shall comply with all applicable statutes, laws, rules, ordinances and regulations, relating to confined space entry procedures and this Confined Space Entry Permit. 9.03 Permittee will furnish all operational and safety equipment required for confined space entry at its own expense. 9.04 Permittee will give the District's Director of Maintenance and Operations, or the Plant Manager of the James C. Kirie Water Reclamation Plant five (5) days notice of Permittee's entry date, pursuant to this Permit. [THE REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY] O [SIGNATURE PAGE FOLLOWS] 000 000 • O O 0 4 • 0 0 4 0 Of 0 0 0 • 0 O 00 00 •00 000 0 0 • •00 0 000 000 000 0 O O 1,0• 0 0 O 0 000 0 0 • 0 0 •00 O 000 0 0 ■ 0 0 0 000 ••O 0 0 IN WITNESS WHEREOF, on the day and year first above written, the parties hereto have caused these presents, including Riders and Exhibits, if any, to be duly executed, duly attested and their corporate seals to be hereunto affixed. METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO By: ATTEST: Jacqueline Torres, Clerk Cynthia M. Santos Chairman of Committee on Finance CITY OF DES PLAINES By: Title: ATTEST: By: Title: ••. ••. • • • • ■ • • • •• • • * • s • •• a• •.• ••r a • ••• ••■ • •e. ••G • ••. • • o 0 • •.■ • • 0 • • ••• • 0 • e • see • • • • • • • 0 0 0 0 a ••• Geo • e MAY -31-1995 09:44 P. 02 006010 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) I, , a Notary Public in and for said County, in (Name) the State aforesaid, DO HEREBY CERTIFY that (Name) personally known to me to be the (Title) of . a corporation, (Corporation Name) and , personally known to me to be the (Name) of said corporation and personally (Title) known to me to be the same persons foregoing instrument, appeared before whose names are subscribed to the me this day in person and severally acknowledged that as such (Title) and of said corporation, (Title) duly executed said instrument in behalf of said corporation and caused the corporate seal of said corporation to be affixed thereto, pursuant to the authority given by the Board of Directors of said corporation, as their free and voluntary act and as the free and voluntary act and deed of said corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of A.D. 20 My Commission expires.% O 0 O ■ O 0 000 0 0 O O O 0 O. O O 0 O 00 00 000 O.0 0 0 Q. 000 0 Oso o 0 0 0 • 0 0 000 O Notary Public Y O • 0 000 O O O O O 000 • 0 0 00 0 • 0 0 0 0 0 0•0 00• • 0 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) I, Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that Cynthia M. Santos personally known to me to be the Chairman of the Committee on Finance of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago, a municipal corporation, and Jacqueline Torres, personally known to me to be the Clerk of said municipal corporation, and personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this day in person and severally acknowledged that as such Chairman of the Committee on Finance and such Clerk, they signed and delivered the said instrument as Chairman of the Committee on Finance of the Board of Commissioners and Clerk of said municipal corporation, and caused the corporate seal of said municipal corporation to be affixed thereto, pursuant to authority given by the Board of Commissioners of said munidpal corporation, as their free and voluntary act and as the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of A.D. 20 . Notary Public My Commission expires: •.• ••• •• • • • • • • • • •• • • • • • • •0 ■• ■•• ••. • • ••• 00• 0 •0• 000 •0• • 0 ■ 0 ■•• 0 ■ • • • 000 • 0 ■ 0 • 0.0 00 00e 0 0 0 0 • • • 000 000 0 0 APPROVED AS TO FORM AND LEGALITY: Head Assistant Attorney Acting General Counsel APPROVED: Acting Executive Director RECEIVED: Fee Insurance Bond 000 000 0 0 0 • 0 0 0 • 0 0 00 • 0 0 o • • 00 00 00. 009 0 0 ••• 000 • 000 •00 0 ••• • 0 0 • o 0000 0 • • O 000 0 0 0 0 0.0 00 004 ■ 0 0 0 • 0 O 000 000 0 0 "eiBP 742 Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 Consent Agenda Items #4 & 4a City of Des Plaines DES PLAINES ILLINOIS MEMORANDUM Date: February 28, 2011 To: Jason Slowinski, Acting ager From: Jon Duddles, P.E., A 'start Dir: tor of Public Works and Engineering Cc: Subject: Cook County Geographic Information System Data Access Agreement Ref. #11-45 Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Issue: The City currently utilizes information from the Cook County Assessor's Office (CCAO) Geographic Information System (GIS) for the City's Geographic Information System (GIS). The City has been a member of the GIS Consortium since 2001, along with the Village of Deerfield, Village of Glencoe, Village of Glenview, City of Highland Park, Village of Lincolnshire, Village of Lincolnwood, Village of Morton Grove, City of Park Ridge, Village of Skokie, Village of Winnetka, Village of Norridge, Village of Wheeling, Elk Grove Village and Village of Oak Brook. Analysis: The City needs to enter into a data sharing agreement with the CCAO each year in order to receive access to their data that is updated annually. This information consists of cadastral data, planimetric data, assessment data, property images, digital ortho-photography (aerial photos) and other data (collectively, such images, photos and data) that the City uses for its GIS. This data allows us to create maps, analyze geographic data, overlay County data with City data, and query database information based off of the CCAO data. Recommendation: We recommend that the City of Des Plaines enter into the intergovernmental agreement with the Cook County Assessor's Office (CCAO) in order to access the Cook County Geographic Information System data. AJD/dls Attachments Agreement Resolution h lengineenng\correspondence\city council meeting1201113-21 111cook county gis data access agreementiccao gis data sharing agreement memo.doc AGREEMENT FOR ACCESS TO GEOGRAPHIC INFORMATION SYSTEM This AGREEMENT is entered into as of the 21 day of March , 20 i i , by and between City of Des Plaines ("Agency") and the Cook County Assessor's Office (the "CCAO"). WITNESSETH: WHEREAS, the CCAO has developed a Geographic Information System (the "GIS") consisting of cadastral data, planimetric data, assessment data, property images, digital orthophotography (aerial photos) and other data (collectively, such images, photos and data, "Assessor Data"); WHEREAS, portions of the GIS, and the related data dictionary, are copyrighted materials of the CCAO and/or Cook County of the State of Illinois ("Cook County"); WHEREAS, some of the Assessor Data in the GIS is only available to the public and to commercial users for a fee, as permitted by law; WHEREAS, Agency has requested access to and license to use the GIS for use in performing its official functions (as set forth below); WHEREAS, the CCAO in the spirit of cooperation desires to make the GIS available, efficiently and without charge, to Agency for use in performing its official functions; and WHEREAS, Agency acknowledges and agrees that access to the GIS and/or Assessor Data is conditioned upon the agreement that access is provided as set forth in this Agreement solely for use in performing the official functions of the Agency, and that any other use, alteration, sale, dissemination, lease or transfer of the GIS and/or Assessor Data by Agency, or by any employee or agent of same, without written consent of the CCAO is strictly prohibited, and shall be deemed to warrant immediate termination of this Agreement, as well as entitle the CCAO to pursue any other remedies to which it is entitled. NOW, THEREFORE, in consideration of the mutual promises and covenants and the terms and conditions hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are incorporated into and made a part of this Agreement as if fully set forth herein. SECTION 2. STATEMENT OF OFFICIAL PURPOSES: RESTRICTIONS ON USE. For purposes of this Agreement, Agency represents and warrants as its official purpose for access to the GIS and Assessor Data as stated in Exhibit A and incorporated herein. Agency agrees that access to the GIS and/or Assessor Data is conditioned upon and provided as set forth in this Agreement solely for its use in performing its official purposes (as described in Exhibit A). Any other use of the GIS or Assessor Data, without express written consent of the CCAO, is strictly prohibited, including the display, sale, transfer, lease, dissemination or lease of the GIS or Assessor Data in any location or manner in its current form, derivative or altered form, or otherwise. Any such prohibited use shall be deemed to be a breach which warrants immediate termination of this Agreement. This Section shall survive the termination of this Agreement. SECTION 3. INFORMATION PROVIDED. The CCAO agrees to provide Agency access to the GIS and Assessor Data only upon the conditions and based upon the representations and warranties set forth in this Agreement. In order to obtain specific Assessor Data, Agency must request Assessor Data by filing the attached exhibits with the Department of Automation of the CCAO (each such request, an "Information Request"). Each Information Request is subject to approval of the CCAO. SECTION 4. LIMITED LICENSE TO USE. Subject to the provisions of this Agreement, the CCAO hereby grants to Agency a non-exclusive, non- transferable license to use the Assessor Data only as specifically provided for in this Agreement Agency acknowledges that the title, copyright and all other rights to the GIS and Assessor Data remain with the CCAO and/or Cook County. Neither Agency nor any other authorized user shall have any right, title or interest in the GIS or Assessor Data except as expressly described herein. The CCAO reserves the right to withdraw from the GIS and/or Assessor Data any item or part of an item for which it no longer retains ownership rights or which it has reasonable grounds to believe infringes copyright or is unlawful or otherwise objectionable. SECTION 5. TERM AND EXTENSION. This Agreement is for one year, effective from the date of execution. It will be extended annually for terms of one year each, unless, at least 30 days prior to the expiration of any term, either party notifies the other in writing of its intent not to renew the Agreement. SECTION 6. DISCLAIMER OF WARRANTIES. The GIS and the Assessor Data is provided "as is" without any warranty or representation whatsoever, including any representation as to accuracy, timeliness, completeness, infringement of rights of privacy, copyright or trademark rights or disclosure of confidential information. All burdens, including any burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use, rests solely on Agency and/or the requester. The CCAO and Cook County make no warranties, express or implied, as to the use of the GIS. There are no implied warranties of merchantability or fitness for a particular purpose. There is no warranty to update any of the information provided hereunder. THE CCAO AND COOK COUNTY EXPRESSLY DISCLAIMS ANY AND ALL REPRESENTATIONS OR WARRANTIES (EXPRESS OR IMPLIED, ORAL OR WRITTEN) RELATING TO THE GIS AND/OR ASSESSOR DATA, INCLUDING BUT NOT LIMITED TO ANY AND ALL IMPLIED WARRANTIES OF QUALITY, PERFORMANCE, ACCURACY, COMPLETENESS, MERCHANTABILITY OR FITNESS FOR A PARTICULAR 2 PURPOSE. Agency acknowledges and accepts the limitations of the GIS and the Assessor Data, including the fact that the GIS and Assessor Data are dynamic and are in a constant state of maintenance, correction and update. SECTION 7. LIMITATION OF LIABILITY. AGENCY EXPRESSLY AGREES THAT NO MEMBER, OFFICIAL, EMPLOYEE, REPRESENTATIVE OR AGENT OF THE CCAO OR COOK COUNTY, OR THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, SHALL BE LIABLE, WHETHER INDIVIDUALLY OR PERSONALLY OR OTHERWISE, TO AGENCY OR ANY OTHER PERSON OR ENTITY, OR THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, FOR ANY LOSS OR CLAIM, INCLUDING BUT NOT LIMITED TO ANY SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES OR LOSS OF GOODWILL DATA OR IN THE EVENT OF ANY DEFAULT OR BREACH BY THE CCAO UNDER THIS AGREEMENT OR ANY INACCURACY OF THE GIS OR ASSESSOR DATA, IN ANY WAY ARISING FROM OR RELATING TO THIS AGREEMENT OR RESULTING FROM THE USE OR INABILITY TO USE THE GIS AND/OR ANY ASSESSOR DATA. SECTION 8. AGENCY INDEMNIFICATION. Agency agrees to hold harmless and indemnify the CCAO and Cook County, its commissioners, officers, agents, employees, representatives and affiliates, and their respective heirs, successors and assigns, from and against, and defend, at its own expense (including reasonable attorneys', accountants' and consultants' fees), any suit, claim, action or proceeding brought by any third party against the CCAO, Cook County or any commissioner, officer, agent, employee, representative or affiliate of the CCAO or Cook County arising out of or incident to the performance or nonperformance of this Agreement by CCAO, Cook County, Agency or any other entity. To the extent that the CCAO or Cook County incurs administrative expenses including attorneys' fees during Agency's defense of any claim, Agency shall reimburse the CCAO or Cook County, as appropriate, for all such expenses. The provisions of this Section shall survive the termination of this Agreement. SECTION 9. APPLICABLE LAW. This Agreement shall be interpreted and construed in accordance with, and governed by, the laws of the State of Illinois, excluding any such laws that might direct the application of the laws of another jurisdiction. Venue shall be in a court of competent jurisdiction located within the County of Cook, Illinois. The CCAO and Agency each acknowledge the existence of state and other applicable law defining the duties and responsibilities of each party regarding real estate taxation and other governmental functions. No part of this Agreement has the effect of or is intended to impact any applicable legal duty of either party under existing law, especially the Illinois Property Tax Code, 35 ILCS 200/1 et seq. Both parties remain responsible under applicable law for performing all stated duties and responsibilities. 3 SECTION 10. CONFIDENTIALITY. Agency acknowledges and agrees that information regarding this Agreement, and portions of the GIS and Assessor Data and other information disclosed hereunder, is confidential and shall not be disclosed, directly, indirectly or by implication, or be used by Agency in any way, whether during the term of this Agreement or any time thereafter, except solely in accordance with the official purposes set forth above. All such Assessor Data and the GIS shall be treated in confidential manner, except as otherwise expressly stated in a written document. SECTION 11. MISCELLANEOUS. (a) This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written, in relation to the matters dealt with herein. There are no representations, warranties, collateral agreements or conditions to this Agreement, except as expressly stated in this Agreement. (b) The section headings are for reference and information purposes only, and shall not affect in any way the meaning or interpretation of this Agreement. References to singular shall include the plural and to plural shall include the singular. References to a person shall include a corporate or government body. Words such as "including" and similar expressions shall not be read as words of limitation. ******** IN WITNESS WHEREOF, the parties have executed this Agreement by their respective authorized representatives as of the date first written above. COOK COUNTY ASSESSOR'S OFFICE Michael Stone Chief Deputy Assessor Cook County Assessor's Office 4 Signature: Jason Slowinski Print Name Title: Acting City Manager Agency Name: City of Des Plaines Telephone Number: 847-391-6125 Exhibit A: Statement of Official Purpose Our community's GIS system holds over 300 feature classes, many of which are supported by county GIS data. This request for county GIS data helps keep our data current, supports our processes of creating and viewing maps, selecting and querying database information, analyzing geographic data, using directly with other community data, deriving additional information, and displaying in community applications. 5 Exhibit B: Assessment Data City of Des Plaines ("Agency") hereby requests access to assessment data in accordance with the Agreement, dated March 212011 , between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a file of assessment data, which is maintained on the Cook County Mainframe. The CCAO will make the file of assessment data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agreement. A data dictionary is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Tax Codes: Of Municipality: City of Des Plaines with a one mile buffer ❑ Permanent Index Number range: Attach additional sheet if necessary 0 Township. Requested by, Name: Jason Slowinski Signature: Date: March 212011 6 Exhibit C: Property Images City of Des Plaines ("Agency") hereby requests access to property images in accordance with the Agreement, dated March 212011, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of property images. The CCAO will make this computerized database of property images available to Agency in JPEG format, subject to the terms and restrictions and limitations as set forth in the Agreement. In addition to the property images, the CCAO will provide a file containing Permanent Index Number(s), property image capture date, and a list of Permanent Index Number(s) that have no property image assigned. A data dictionary is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): O Permanent Index Number range: Attach additional sheet if necessary ❑ Municipality: ❑ Year 1998 Photos ❑ Year 2007 Photos Not requested Requested by Name: Jason Slowinski Signature: Date: March 212011 7 Exhibit D: Dieital Orthouhotoeraohv (Aerial Photos) City of Des Plaines ("Agency") hereby requests access to digital orthophotography (aerial photos) in accordance with the Agreement, dated March 212011, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of digital orthophotography (aerial photos). The computerized database of digital orthophotography for Cook County contains 4,486 tiles. The CCAO will make the computerized database of digital orthophotography available to Agency, subject to the terms and restrictions and limitations as set forth in the Agreement. The digital orthophotgraphy will be provided in .tif or .sid format. In addition to the digital orthophotography, the CCAO will provide a shapefile containing an index of all the tiles for Cook County. Metadata is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): O Municipality O Township: O Year 1998 Photos O Year 2003 Photos Not requested Reonested by Name: Jason Slowinski Signature: Date: March 212011 8 Exhibit E: Planimetric data City of Des Plaines ("Agency") hereby requests access to planimetric data in accordance with the Agreement, dated March 212011, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database consists of both planimetric data and cadastral data. The CCAO will make the computerized database of planimetric data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agreement. The planimetric data is maintained using ESRI's ArcGIS software and is in a geodatabase format specific to ESRI's product line. Metadata is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Permanent Index Number range: Attach additional sheet if necessary 0 Municipality: 0 Township: Not requested Requested by Name: Jason Slowinski Signature: Date: March 21 2011 9 Exhibit F: Cadastral data City of Des Plaines ("Agency") hereby requests access to cadastral data in accordance with the Agreement, dated March 212011, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database consists of both planimetric data and cadastral data. The CCAO will make the computerized database of cadastral data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. The cadastral data is maintained using ESRI's ArcGIS software and is in a geodatabase format specific to ESRI's product line. Metadata is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Permanent Index Number range: Attach additional sheet if necessary 0 Municipality 0 Township: Not requested Requested by Name: Jason Slowinski Signature: Date: March 21 2011 10 Exhibit G: Dieital Terrain data City of Des Plaines ("Agency") hereby requests access to digital terrain data in accordance with the Agreement, dated March 212 011 , between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database includes digital terrain data. The CCAO will make the computerized database of digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Municipality 0 Township: Requested by Name: Jason Slowinski Not requested Signature: Date: March 212011 11 Exhibit H: Lidar data City of Des Plaines ("Agency") hereby requests access to lidar data in accordance with the Agreement, dated March 212011, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database includes lidar data. The CCAO will make the computerized database of digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Municipality: 0 Township: Not requested Requested by Name: Jason Slowinski Signature: Date: March 212011 12 Exhibit I: Oblique Aerial Imagery City of Des Plaines ("Agency") hereby requests access to oblique aerial imagery in accordance with the Agreement, datedMarch 21 2011 , between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database includes Oblique Aerial Imagery data. The CCAO will make the computerized database of Oblique Aerial Imagery data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Municipality: 0 Township: Requested by,, Name: Jason Slowinski Not requested Signature: Date: March 212011 13 March 212011 Cook County Assessor's Office Attn: Chief Legal Counsel 118 North Clark Street Room 312 Chicago, Illinois 60602 Re: Consultant Letter Inter -Agency Agreement between the Cook County Assessor's Office and City of Des Plaines ("Agency"), dated March Dear Chief Legal Counsel: 21 2011 This letter concerns the agreement listed above (the "Agreement") and is an acknowledgement by MGP, Inc. ("Consultant") of its obligations under the Agreement. Consultant has received and reviewed the Agreement, pursuant to which the Cook County Assessor's Office has agreed to provide certain data to Agency. Consultant wishes to receive such data on behalf of Agency as agent for Agency and agrees at all times to act in accordance with the Agreement, including, but not limited to, the data request procedures described in the Exhibits to the Agreement. Without affecting the liability of Agency under the Agreement, Consultant agrees to indemnify the Cook County Assessor's Office for breaches by Consultant of the Agreement as if Consultant were an original party to the Agreement (replacing the word Agency with Consultant), all in accordance with Section 8 of the Agreement. This letter is being given by Consultant to induce the Cook County Assessor's Office to deliver to Consultant such data or to have such data forwarded to Consultant. Sincerely, 44:cg--- Thomas A. Thomey President, MGP, Inc. ■ ■` S consortium March 21 2011 Cook County Assessor's Office Attn: Chief Legal Counsel 118 North Clark Street Room 312 Chicago, Illinois 60602 The Geographic Information System Consortium www.GlSConsortium.orq Re: Consultant Letter Inter -Agency Agreement between the Cook County Assessor's Office and City of Des Plaines ("Agency"), dated March 21 2011 Dear Chief Legal Counsel: This letter concerns the agreement listed above (the "Agreement") and is an acknowledgement by the GIS Consortium ("Consultant") of its obligations under the Agreement. Consultant has received and reviewed the Agreement, pursuant to which the Cook County Assessor's Office has agreed to provide certain data to Agency. Consultant wishes to receive such data on behalf of Agency as agent for Agency and agrees at all times to act in accordance with the Agreement, including, but not limited to, the data request procedures described in the Exhibits to the Agreement. Without affecting the liability of Agency under the Agreement, Consultant agrees to indemnify the Cook County Assessor's Office for breaches by Consultant of the Agreement as if Consultant were an original party to the Agreement (replacing the word Agency with Consultant), all in accordance with Section 8 of the Agreement. This letter is being given by Consultant to induce the Cook County Assessor's Office to deliver to Consultant such data or to have such data forwarded to Consultant. Sincerely, Jon Duddles President, GIS Consortium Creating Value through Collaboration /rte ItIPCITY OF LtPi) DES PLAINES J ILLINOIS City of Des Plaines Public Works and Engineering Department 1420 Miner Street a Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 www.desplaines.org March 21 2011 Cook County Assessor's Office Attn: Chief Legal Counsel 118 North Clark Street Room 312 Chicago, Illinois 60602 Re: Agency Letter Inter -Agency Agreement between the Cook County Assessor's Office and City of Des Plaines ("Agency"), dated March 212011 Dear Chief Legal Counsel: This letter concerns the agreement listed above (the "Agreement") and is a request that either the Cook County Assessor's Office send Assessor Data (as that term is defined in the Agreement) directly to Municipal GIS Partners, Inc, ("Consultant") or that Agency be allowed to forward Assessor Data to Consultant directly or through one of its agents. Agency hereby authorizes Consultant to act for Agency and in Agency's name with respect to those certain Exhibits attached to the Agreement, including, but not limited to, the completion and execution of such Exhibits. Agency will at all times remain liable under the Agreement and any Exhibits, including, but not limited to, any Exhibits completed and executed by Agency and/or Consultant, subject to the terms of the Agreement. This letter is being written to induce the Cook County Assessor's Office to deliver Assessor Data to Consultant or to grant permission that Agency be allowed to forward Assessor Data to Consultant. Sincerely, Jason Slowinski 601 CITY OF� ter_•-.-._ �, City of Des Plaines Public Works and Engineering Department 1420 Miner Street DES PLAINES ILLINOIS Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 www.desplaines.org March 212011 Cook County Assessor's Office Attn: Chief Legal Counsel 118 North Clark Street Room 312 Chicago, Illinois 60602 Re: Cover Letter Inter -Agency Agreement between the Cook County Assessor's Office and City of Des Plaines ("Agency"), dated March 21 2011 Dear Chief Legal Counsel: Please accept this letter and attachments in consideration of the Inter -Agency Agreement between the Cook County Assessor's Office and the city of Des Plaines The City of Des Plaines is a local government within Cook County. I have full authority to act on behalf of the City of Des Plaines We participate in an organization called the GIS Consortium which was formed in 1998 to help small- and medium-size communities realize the full benefits of Geographic Information Systems (GIS). The GIS Consortium consists of only local government members, of which the majority are located in Cook County. Each community possesses it own hardware and software, and all activities relating to the use of this data are performed under the direct supervision of the communities. Our community's GIS system holds over 300 feature classes, many of which are supported by county GIS data. This request for county GIS data helps keep our data current, and supports our processes of creating and viewing maps, selecting and querying database information, analyzing geographic data, using directly with other community data, deriving additional information, and displaying in community applications. I want to ensure you that the use of this information is limited as required by the county agreements. If you have any additional requirements or questions, please call me at or contact me by email at j slowinski@desplaines . org Sincerely, Jason Slowinski CITY OF DES PLAINES RESOLUTION R - 33 -11 A RESOLUTION AUTHORIZING THE CITY OF DES PLAINES TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE COOK COUNTY ASSESSOR TO ACCESS COOK COUNTY GEOGRAPHIC INFORMATION SYSTEM DATA. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the Cook County Assessor's Office has a geographic information system ("GIS") database that it is willing to make available at no cost to the City, and WHEREAS, the Cook County Assessor's Office and the City of Des Plaines have negotiated an Intergovernmental Agreement to access Cook County Geographic Information System data; WHEREAS, it is in the best interest of the City to execute the Agreement for Access to Geographical Information System between the Cook County Assessor's Office and the City of Des Plaines for access to Cook County's GIS data so as the subarea's implementation plan will contain the most recent and accurate parcel layer data; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the Acting City Manager, or his designee, is hereby authorized to execute, and the City Clerk to attest, the Agreement for Access to Geographic Information System between the Cook County Assessor's Office and the City of Des Plaines for access to Cook County's GIS data, a copy of which is attached hereto and made a part hereof as Exhibit "A." 1 SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Approved as to form: David R. Wiltse, City Attorney LegaNtes\2011\County Assessor GIS Resolution 2011 2 MAYOR I CITY (ioW) DES PLAINES) ILLINOIS Consent Agenda Items #5 & 5a City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: March 3, 2011 Jason Slowinski, Acting Ci mger From: 1 Toward Moser, Superil endent o General Services Cc: 'Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering 40 Re: Authorize Purchase -- Toolcat 5600 Turbo Work Machine Issue: As part of the Public Works and Engineering winter operation, the department performs snow removal from the sidewalks downtown. This operation consists of four employees, one truck, two snow blowers, one Toolcat and one Trackless machine. The Trackless machine was purchased in 2000 and is due for replacement with a Toolcat. This purchase is included the 2011 Budget as an expenditure from the TIF District #1 fund. Analysis: The Vehicle Maintenance Division has encountered several recurring maintenance issues with the Trackless machine including frequent hydraulic leaks from hoses and fittings and electrical problems. The Toolcat currently owned by the City has proven to be a better designed, more versatile piece of equipment. The City already has many Toolcat attachments (asphalt planers, augers, breakers, brush cutter, snow blower and box broom) that are not compatible with the Trackless machine but would be interchangeable with another Toolcat. Staff contacted several vendors for quotations to replace the Trackless with a second Toolcat and received three (3) responses. Atlas Bobcat, 5000 N. River Rd. Schiller Park, IL 60176 submitted the lowest quote at $67,006. Recommendation: In the best interest of the City, we recommend the purchase of one 5600 Turbo Toolcat Work Machine F -Series from Atlas Bobcat, 5000 N. River Rd., Schiller Park, II 60176 iii the amount of $67,006. This purchase will be funded from TIF District #1 Equipment funds. Attachments: Purchase Order Quotations Picture Resolution CITY OF DES PLAINES ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 205F ACCOUNT NO. 980400 PROJECT CODE DEPT / DIVISION Street/Grounds VENDOR NO. PURCHASE ORDER NO. PW -GS 11-08 VENDOR NAME Atlas Bobcat SHIP TO EXTENDED ATTN Todd Swartz $63794.00 ADDRESS 5000 N. River Rd. Dealer P.D.I. CITY, STATE, ZIP Schiller Park, IL 60176 1 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 1 5600 Turbo Toolcat Work Machine F- Series $63794.00 63,794.00 I Dealer P.D.I. 445.00 445.00 1 Freight 2,250.00 2,250.00 1 Dealer Assembly Charges 517.00 517.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Not too exceed $67,006 00 0.00 0.00 SUB -TOTAL 67,006.00 SHIPPING / OTHER TOTAL $67,006.0 0 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 2/25/11 Howard Moser p,,,,.\ PAGE 1 OF 2 Effective 01/01/09 VENDOR RECOMMENDED Atlas Bobcat, Schiller Park TOTAL AMOUNT BUDGETED VENDOR SECTION 1. PRICE $67,006.00 CONTACT PERSON Todd Swartz VENDOR NAME Atlas Bobcat PHONE i 847-678-3633 ADDRESS 5000 N. Rivcr Rd. FAX 847-529-1191 CITY, STATE, ZIP Schiller Park, IL 60176 EMAIL 2. I'I ICE $68,802.54 CONTACT PERSON Joe Duszynski VENDOR NAME Atlas Bobcat PHONE 708-596-8050 ADDRESS 19245 Blackhawk Parkway FAX 815-464-8360 CITY, STATE, ZIP Mokena, IL 60448 EMAIL 3. PRICE $70,483.00 CONTACT PERSON Matt Sobacki VENDOR NAME Atlas Bobcat PHONE 847-526-4255 ADDRESS 552 S. Rand Rd. FAX 847-526-4322 CITY, STATE, ZIP Wauconda, II EMAIL VENDOR RECOMMENDED Atlas Bobcat, Schiller Park TOTAL AMOUNT BUDGETED $65,000.00 OTHER PROJECT COSTS PROFESSIONAL SERVICES CONSULTING ONGOING OPERATING COSTS ❑ EMERGENCY PURCHASE THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET: (CHECK BOX) 0 YES ® NO PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE• FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) • /1 APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING ❑ NO ❑ EMERGENCY PURCHASE 0 SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) ❑ YES DEPARTMENT HEAD / / NO THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) 2/25/11 ❑ NO / / YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 2/25/11 Howard Moser qh PAGE 2 OF 2 Effective 01/01/09 Oto Bobcat. Product Quotation Quotation Number: 1373E04106 Date: 201 1-02-25 10:28:34 Ship to Bobcat Dealer Bill To City of DesPlaines Attn: David Strzelecki/Tim Watkins 1111 Joseph Schwab Rd. DesPlaines, IL 60016 Phone: 847.391.5477 Fax: 847.297.6801 Atlas Bobcat, Schiller Park, IL 5000 NORTH RIVER ROAD SCHILLER PARK IL 60176-1021 Phone: (847) 678-3633 Fax: (847) 678-3587 Contact: Todd Swartz Phone: 847-678-3633 Fax: 847-678-3587 Cellular: 847-529-1191 E Mail: tswartz@atlasbobcat.com City of DesPlaines Attn: David Strzelecki/Tim Watkins 1111 Joseph Schwab Rd. DesPlaines, IL 60016 Phone: 847.391.5477 Fax: 847.297.6801 Description 5600 Turbo Toolcat Work Machine F -Series Adjustable Vinyl Seats All -Wheel Steer Automatically Activated Glow Plugs Auxiliary Ilydraulics Variable Flow with dual direction detent Beverage I lolders Bob -Tach Boom Float Cargo Box Support Cruise Control Deluxe Operator Canopy includes: Front Window, Rear Window , Front Wipers, and Electrical Power Port Lower Engine Guard Limited Slip Transaxle Engine and Hydraulic Monitor with Shutdown Front Work Lights Full-time Four -Wheel Drive Horsepower Management Roll Over Protective Structure (ROPS) . Meets Requirements of SAE -J1040 & ISO 3471 Falling Object Protective Structure (FOPS) . Meets Requirements of SAE -J1043 & ISO3449, Level I 60 Month Protection Plus (Power Train Only) Deluxe Road Package Backup Alarm Turn Signals Flashers Tail Lights Brake Lights Rear View Mirror Cab Enclosure with Heater/Air Conditioning High Flow Aux Hydraulics 7 -pin Attachment Control Kit Power Bobtach Rear Window Guard Bobcat, 2100, 2200, 2300 "Rhino Liner" 5600D Parts Manual 5600D Service Manual Part No Qty Price Ea. Total M1001 1 $37,496.00 $37,496.00 Hydraulic Dump Box Instrumentation: Hourmeter, Job Hours, Speedometer, Tachometer, Fuel Guage, Engine Temperature Gauge, and Warning Lights Joystick, Manually Controlled with Lift Arm Float Lift Arm Support Parking Brake, automatic Power Steering with Tilt Steering Wheel Radiator Screen Rear Reciever Hitch Seat Belts, Shoulder Harness Spark Arrestor Muffler Suspension, 4 -wheel independent Tires: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS) Two -Speed Transmission Warranty: 1 Year, Unlimited Hours 9974379 M1001-1'01-001 Side Mirrors Horn Lower Engine Guard Rear Work Lights Headlights M1001 -R02 -0O3 M1001 -R03 CO2 M I OO I R08 -0O2 MIOOI R12 CO2 7150926 6904951 6904792 1 $4,420.00 $4,420.00 1 $1,549.00 $1,54900 1 $3,692 00 $3,692 00 1 $1,091 00 $1,091.00 1 $154 00 $154.00 1 $871 00 $871.00 1 $547.00 $547 00 1 $300 00 $300 00 1 $59 00 $59.00 1 $7100 $7100 S,.obe Light Sand and Salt Spreader 513200 Snowblower - 60" Width 9.6 I lyd Motor Package (25 - 3 I gpm) 60" Snow Blade 74" Industrial Bucket Giapple Total of Items Quoted Dealer P.D.I. Freight Charges Dealer Assembly Charges Quote Total - US dollars Notes: 6815259 7101567 M7001 M700I-R(I-004 6906107 7168290 $149.00 I $3,987.00 I $3,596.00 $996.00 I $1,661.00 I $3,155.00 $149.00 $3,987.00 $3,596.00 $996.00 $1,661.00 $3,155.00 $63,794.00 $445.00 $2,250.00 $517.00 $67,006.00 f All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. l Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Purchase Order: Authorized Signature: Print: Sign: Date: kit Bobcat, Product Quotation Quotation Number: 5595E05869 Date: 2011-02-17 12:59:38 Ship to Bobcat Dealer Bill To CITY OF DES PLAINES Attn: DAVID STRZELECKI/TIM WATKINS 1111 JOSEPH SCHWAB RD DESPLAINES, IL 60016 Phone: (847) 391-5477 Atlas Bobcat, Mokena,IL 19245 BLACKHAWK PARKWAY MOKENA IL 60448 Phone: (708) 596-8050 Fax: (815) 464-8360 Contact: Joe Duszynski Phone: (708) 596-8050 Fax: (815) 464-8360 Cellular: 847-529-5684 E Mail: jduszynski@atlaslift.com CITY OF DES PLAINES Attn: DAVID STRZELECKI/TIM WATKINS 1111 JOSEPH SCHWAB RD DESPLAINES, IL 60016 Phone: (847) 391-5477 Description 5600 Turbo Toolcat Work Machine F -Series Adjustable Vinyl Scats All -Wheel Steer Automatically Activated Glow Plugs Auxiliary Ilydraulics Variable Flow with dual direction detent Beverage I lolders Bob -Tach Boom Float Cargo Box Support Cruise Control Deluxe Operator Canopy includes: Front Window, Rear Window , Front Wipers, and Electrical Power Port Lower Engine Guard Limited Slip Transaxle Engine and I lydraulic Monitor with Shutdown Front Work Lights Full-time Four -Wheel Drive I lorsepower Management Roll Over Protective Structure (ROPS) . Meets Requirements of SAE -J 1040 & ISO 3471 Falling Object Protective Structure (FOPS) . Meets Requirements of SAE -J 1043 & IS03449, Level I 60 Month Protection Plus (Power Train Only) Deluxe Road Package Backup Alarm Turn Signals Flashers Tail Lights Brake Lights Rear View Mirror Cab Enclosure with Heater/Air Conditioning High Flow Aux Hydraulics 7 -pin Attachment Control Kit Power Bobtach Rear Window Guard Strobe Light Sand and Salt Spreader 5B200 Snowblower - 60" Width Part No Qty Price Ea. Total M 1001 1 $38,498.10 $38,498.10 Hydraulic Dump Box Instrumentation: Hourmeter, Job Hours, Speedometer, Tachometer, Fuel Guage, Engine Temperature Gauge, and Warning Lights Joystick, Manually Controlled with Lift Arm Float Lift Arm Support Parking Brake, automatic Power Steering with Tilt Steering Wheel Radiator Screen Rear Reciever Hitch Seat Belts, Shoulder Harness Spark Arrestor Muffler Suspension, 4 -wheel independent Tires: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS) Two -Speed Transmission Warranty: 1 Year, Unlimited Hours 9974379 1 $4,420.00 M1001 -P01-001 1 $1,584.00 Side Mirrors Horn Lower Engine Guard Rear Work Lights Headlights M 1001 -R02 -0O3 M 1001 -R03 -0O2 M 1001 -R08 -0O2 M1001 -R12 -0O2 7150926 6815259 7101567 M7001 $4,420 00 $1 584.00 I $3,775.50 $3,775.50 I $1,116.00 $1,116.00 1 $157.50 $157.50 1 $891.00 $891.00 1 $606.76 $606.76 1 $246.78 $246.78 1 $4,553.90 $4,553.90 1 $3,727.40 $3,727.40 --- 9.6 I lyd Motor Package (25 - 31 60" Snow Blade Description 5600D P/M 5600D S/M RI IINO LINER 74" Industrial Bucket Grapple "Total of Items Quoted Freight Charges Quote Total - US dollars Notes: gpm) M700 I -R0 I -C'04 6906107 Part No 7168290 1 $1,018.80 1 $1,771.80 Qty Price Ea. 1 $59.00 1 $71.00 1 $300.00 1 $3,255.00 $1,018.80 $1,771.80 Total $59.00 $71.00 $300.00 $3,255.00 $66,052.54 $2,750.00 $68,802.54 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Purchase Order: Authorized Signature: Print: Sign: Date: Oa( Bobcat. Product Quotation Quotation Number: 5861 E06027 Date: 2011-02-17 13:06:08 Ship to Bobcat Dealer Bill To City of DesPlaines Attn: David Strzelecki/Tim Watkins 1111 Joseph Schwab Rd. DesPlaines, IL 60016 Phone: 847.391.5477 Fax: 847.297.6801 Atlas Bobcat, Wauconda 552 S. Rand Rd. Wauconda, IL Contact: Matt Sobacki Phone: 847-526-4255 Fax: 847-526-4322 Cellular: 847-529-5685 E Mail: msobacki@atlasbobcat.com City of DesPlaines Attn: David Strzelecki/Tim Watkins 1111 Joseph Schwab Rd. DesPlaines, IL 60016 Phone: 847.391.5477 Fax: 847.297.6801 Description 5600 Turbo Toolcat Work Machine F -Series 60 Month Protection Plus (Power Train Only) Deluxe Road Package Cab Enclosure with I leater/Air Conditioning I ligh Flow Aux Ilydraulics 7 -pin Attachment Control Kit Power Bobtach Rear Window Guard Strobe Light Sand and Salt Spreader SB200 Snowblower - 60" Width 9.6 Ilyd Motor Package (25 - 31 gpm) 60" Snow Blade 5600D Parts Manual 5600D Service Manual Bobcat 2100,2200,2300 "Rhino Liner" 74" Industrial Bucket Grapple Total of Items Quoted Dealer P.D.I. Freight Charges Dealer Assembly Charges Quote '1 otal - US dollars Notes: Part No Qty Price Ea. Total M1001 1 $39,626.00 $39,626.00 9974379 I $4,420.00 $4,420.00 MI001-PoI-coI 1 $1,637.00 $1,637.00 M I00I-RO2-0O3 I $3,901.00 $3,901 00 MIOOI-R03-0O2 I $1,153.00 $1,153.00 mi 001 -R08 -0O2 I $163.00 $163.00 M1001 -R12 -0O2 1 $921.00 $921.00 7150926 I $578.00 $578.00 6815259 1 $158.00 $158.00 7101567 1 $4,214.00 $4,214.00 M7001 1 $3,800.00 $3,800.00 M7001 -R01-004 1 $1,053.00 $1,053 00 6906107 I $1,755 00 $1,755.00 1 $69.00 $69.00 1 $94.00 $94.00 1 $350.00 $350 00 7168290 1 $3,200.00 $3,200.00 $67,092.00 $600.00 $2,250.00 $541.00 $70,483.00 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Purchase Order: Authorized Signature: Print: Sign: Date: % r +� \13 �..„ .. 1- 4 auk.. .;; fir; =' `� CITY OF DES PLAINES RESOLUTION R - 34 - 11 A RESOLUTION AUTHORIZING THE PURCHASE OF A TOOLCAT 5600 TURBO WORK MACHINE FROM ATLAS BOBCAT OF SCHILLER PARK, ILLINOIS. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the Public Works and Engineering department performs snow removal from the sidewalks in the downtown business district throughout the winter season. This operation consists of four employees, one truck, two snow blowers, one Toolcat and one Trackless machine, which was purchased in 2000 and is due for replacement; and WHEREAS, the Toolcat has proven to be a better designed, more versatile piece of equipment than the Trackless machine and the City presently owns several Toolcat attachments that are not compatible with the Trackless machine but would be interchangeable with another Toolcat; and WHEREAS, the purchase of a second Toolcat is included the 2011 Budget as an expenditure from TIF District #1; and WHEREAS, Staff requested quotes from several vendors to purchase a second Toolcat and three responses were received; and WHEREAS, Atlas Bobcat, of Schiller Park, submitted the lowest quote for the purchase of a 5600 Turbo Toolcat Work Machine F -Series in the total amount of $67,006.00; and WHEREAS, it is in the best interest of the City to authorize the purchase of one 5600 Turbo Toolcat Work Machine F -Series from Atlas Bobcat, of Schiller Park, in the total amount of $67,006.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby authorizes the purchase one 5600 Turbo Toolcat Work Machine F -Series was from Atlas Bobcat, of Schiller 1 Park, in the total amount of $67,006.00, and authorizes the Acting City Manager to execute any and all contract documents consistent with the purchase. SECTION 3: That the Director of Finance is hereby authorized to issue payment to Atlas Bobcat, 5000 N. River Rd., Schiller Park, Illinois 60176 in the total amount of $67,006.00. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK David R. Wiitse, City Attorney LegaiRes\2011\Purchase Toolcat 5600 Turbo Work Machine Atlas Bobcat 2 CITY OF ,R.r . Illlfi DES PLAINES ILLINOIS Consent Agenda Items #6 & 6a City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: March 9, 2011 To: Jason Slowinski, Acting City .n. rcr Michael Bartholomew, D • ctor of ommunity and Economic Development l From: Chan Yu, Associate Planner r Subj: Downtown Awning Program Initiative Renewal Issue: The "Awning Initiative" component of the Downtown Facade Rehabilitation Program has contributed towards a more visually appealing downtown streetscape; however the program expired on December 31, 2010 through Resolution R-90-10. Analysis: Encouraging pedestrian -friendly streetscape is essential when defining a true downtown destination. A key component to this includes a well-planned sidewalk that provides safety, walk space and a sense of welcome. To that end, commercial sidewalks are typically divided into 3 or 4 functional zones to offer these amenities (attachment 1). Zones that immediately abut the street provide a buffer for pedestrians and are typically public right-of-way while a welcoming building frontage zone requires a joint effort between the City and its business community partners. In recent years, Downtown Des Plaines has transitioned towards a more pedestrian -scaled environment. Projects of note include new landscaping, installing box and hanging planters, unified newspaper dispensers, street banners and decorative sidewalk lamps. The Downtown Facade Rehabilitation Program and Awning Initiative have directly contributed to the building frontage sidewalk zone in 2010. Currently, the Downtown Facade Rehabilitation Program features grant assistance to business owners that plan to improve the facade of their storefront located in the TIF 1 district. Eligible improvements include restoration, replacement or installation of signage, windows, lighting and painting. The amount of assistance is based on two ratios; projects that cost $1,500 to $10,000 are eligible for 50% reimbursement while projects over $10,000 are eligible for one-third. The Awning Initiative differs by allowing TIF 1 business owners to be eligible for a 75% rebate. The Downtown Facade Rehabilitation Program has shown a significant increase in participation in 2010 (attachment 2) and has the potential to impact areas not exposed to the Facade Awning Initiative yet. Recommendation: Based upon the recommendation of the Economic Development Commission on March 2, 2011, it is recommended that the City Council adopt the Downtown Facade Rehabilitation Program "Awning Initiative" component. Attachments: Attachment 1: Example of commercial sidewalk zones Attachment 2: Downtown Facade Program participants map Attachment 1 Example of the zones of a well-designed commercial sidewalk Attachment 2 RS 2 �F+ o Q U co a- E co C O (t a N N t.) a5 4o u -c 0 O V = N o 0 I— Q CITY OF DES PLAINES RESOLUTION R - 37 - 11 A RESOLUTION AMENDING THE FACADE REHABILITATION PROGRAM GUIDELINES FOR THE CITY OF DES PLAINES. WHEREAS, the City of Des Plaines has a Facade Rehabilitation Program, intended to create positive impacts resulting from individual facade renovations that improve the overall appearance and image of business districts in the City; and WHEREAS, while this Program has received substantial support, and the effects have been beneficial, the City would like to expand the benefits offered with regards to awning restoration; and WHEREAS, the Economic Development Commission has, on March 2, 2011, expressed its support for expanding of the Facade Rehabilitation Program as it applies to awning restoration through the passing of a Resolution; and WHEREAS, the Economic Development Commission resolved that any awnings approved would be eligible for a 75% rebate, with funds drawn from the Facade Rehabilitation Program in the TIF #1 Budget; and WHEREAS, it is in the best interest of the City to amend the Facade Rehabilitation Program Guidelines to add language relating to the City's "Awning Initiative," providing eligibility for a 75% rebate for awning work; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the Facade Rehabilitation Program is hereby amended to include the following language: Awning Initiative Upon application and approval, the cost of any new awning installed shall be eligible to receive reimbursement of 75% of approved costs. 1 A copy of the amended Facade Rehabilitation Program Guidelines is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Approved as to form: BAcid 21,i;etiL David R. Wiltse, City Attorney MMRes\2011\Facade Rehabilitation Program Guidelines Amendment 3-2-11 2 MAYOR Introduction g • U O 4.. a) a) E 04 0 y a)� ▪ a) U C t" N a) a) X33" ▪ O o a�N a) • 0 a a) a) $ CA▪ b Po 0 ▪ > I 0 a)CL. O E O 0 ct a) ate) o • k 0 W 73U 0 ¢, U U 0 .° • b00 bn w, 0 .g 0 0 U C C �+ $- .0 0. w • • • • b0 4-4 a) 0 a) U eb a) eb U w 4-0 0 = CI 0, — a) 0 0 0 43 > .Cr 4U. • a) U es 0 a)bO a) a) O U) es Telv ;o O U) ODa O U) (1) E bo O U w 0 :b N N a) O 0 g 4-4 .a •b y„ O ''' U o t� a) c� aa) o p, W .� 75N •CL O C g v O O b1) a 0 a c 0 4% a, '0 'c a, $ ; C3 0 N• E •• 3 aJ rn N n. p4 C rn 2 :-- Q U .ct usO }O. •0.toA 7; to O g I. A U N c �'' t� V O az W— a g .� 4 'ti o O c 3 Q 'S ox ° - EU Q .a .0 �_ Vp o 41 A O Q •'•3 3 8 U ... U wi >w E 4 • 0' Uv c0� ' O NCN >8 4b b r+� 173 .S t ^4O a.a aG en aO oo.y a .j UQCrn y., .0 •O od•WA 0 4- e E 0 0. O CL a) e. a) p o C 4-• y o 0 Ca 2 O e gysa Iv 3 O O 4-1 O . 1.2 � OCL .oa( i 'i'7 rnO V 0 N a. EO b9 64 4'Oaa+ o L24�g ft. a4°' ' Q. a o �0a>. a. a. � :03E'aiai�� �,, Q . •a. 3 0 o do a' 2Q •t - do ax Awning Initiative ent of 75% o e to receive r •.r V O o o y • t0> +. u U o 'i 4. § ai at A 4 o �. •w o d p 014-1 4 G Tii :�. O a. 0. '�' ti Q.o ° WI Q ct v o E ill ti a) U 'O '0 V of LL.o 0 0> 4, O 1.4 >iS O "CIcd g, y w.2 14-1 O E., A 3 oU w'�. O >p.4�, U a) CL +=+ 4 42 Cr p 2 C§vi 0 Ory ,t1 a a. O u � a O C O 4 -II e in p a) CI) ' k. C.) .003 el0 4 a. "CI 4-‘ C) a y o CL by o 4 .I- ., .c. 0 NV ti W N U y te °4, k av .p, iOa ti ,...,,c5 (,) vi •E ,^ ow aCO O ...k .p i O • aNk e cvi TJ O N4 c t,h ko ygo, .,_,I �t, 0 . CS ti p4 • > E 4' y y i� Cs 3 '4 0ani ani . o '' i al u. it"awCLC aw U aA •AWC.) • • • • • • a) a� Excerpt from Section 3: Building Design fi • ts ts fi Ct o, U h h itv ES a z •r h h 4 O - a) O co 13.0 O h 61 bAUaj a , 1 w i -pI�o cd• m E -r, N"O pO oq iu D. U?H 0g• 5 .§a ooS w_.S ao 0nb $ • • gba. cy5te T. r .19 .0byOu C .. '" ,1 .0 bk) ✓ N y p t. - yw U -o0iioff--p ., y . 0 vi c'O --g '48 5 o H ) u g ) "O a N 444 Hrh °0000 4' cg 8Ng • 4) tbj (i1 mo iOHuR t3 -0 a 11 O N EL. b8 y 612:1 -at O b c v, a, in da y yoo .5"O H 'd "O k"O am' oU"O cv O tg 0 y .. 5 '5 o a 5 = p-WWcnN oy vby 17 W A 2 H • �W • N .. LO el (u ILS Noo dA 0 L. -o V '5yy o o41 U - c a - oo Vs a�ao q O y rn N 6 td "0 a, Cd "� f� -ciN N ao O cro g fa., N U g am'PS o4 4) cis cn w1.• y� to ,.•0 Q y ca y O O (I) _r! O+ x 'b `U) a.' o -O '°P.8 �°' ON oA p v y O � C0 Nt-• AL. 'O vc ri, bA 7°0ypt.. cd 6.0 Cd tob i 9 2 a L U c"O Q . 0 L • 'Lp:W t• • ,,, .4 • I- 4 Clearly defined rear building entrances. V Cd v U '6 -0 • u U QU 'O O y O V y Ny •c� O N U ba .6 ca l ca b 0 V • +O- '° 0 'O Qpm 15 a ca , 7a cd '" y � N O O g 'O U m cd °• r�r �O 40 'O 'O ti O .a h Ur04 iy U h u ib ▪ u CAQ V VD cd b hp byQ NU O • N y4-6 b .0 cd Q d N y"u o O yu O A, N V 1.4 py 75 Po e U flit cc Uy u) 4+ N Ca a+ u'C g '3 Ag 1) 'O VUh^O iyQ y at CbA 0.0 p v, '5 yp Q 0U 44 ID O "ON U W w C•�• r N�7d Ca N 2 y cu QQd. .N U) to 60 2 . sO a ti10�u Qp 2o y ti 1cya bApQU O ti Ufl �oNa03 . U D . 0 . bp. 0 Ca. • Tinted and; or reflective glass is discouraged. a 02 a) a) CS N cad ✓ 715 cd V aa 0 .� ao 'ti • o • ▪ a cd a c b 10 to o • U N gem 73 U b.01 0 0 EU a) cd ail (?)v'vs a)• Oup a.+ pN 'L1 U g24- '5 0 0 4, • 0 0 U at cti Fq • 0 U U • W a) .0 0 U) 0 O ttOU .1 cd dp • X • CS Building awnings should be consistent with the building style. oo h C44 o b 2 y'� bo C73. (20 b ovi d 2 t W 0 a+ p 1-I Cu O UO Ofa, O w ca ,a., ,M ° rn Qu II! rig O u 45) O Q y ca aO V Q u O °ca u y idvi E Q .4 u Q -oani ,, - •ao b c N° °°ua� OS �.48) � °6 uiavO h Uu U 4.1 cis 0ca .a u 5 u O a U ... u .ti 14 u jJ u V �". rte 2 'V 0 y �'+ 'd a0i w 0 N v, u u -p V' y . �i a� ccr 4.J ‘4"1 o 'ti S• \ C, .� cs 5 140 N 6 -o f°�'o 8 .d �, L!- u ami.to.ti u Uy1r.y�O u a+ 0 = dao o O 0 U c b A.. ani O u NSD h o • �go�ca .' OJ • 0 �N 0U L449 g 141"0 a1• 4 tia.g v) V FiD ..CS "C) p.: ,,, --, . g 0 6.0 . � .g V N • b C 0 .g a) 0 ,i, o�• y a-4 ....0 ' -ai ai ri u4' 11 1..1 110a+ ,.1 G 0 .-ya 2"2 u aa�° yd'O u,u c'-uIA 0vsD .(1 a'o' 060„ • U . R'0 os v, 0-0 . ° v, (1) }' 6 v, 0 i4 � a C & 'cn a0i 0 U 0 U) Window lettering and displays are encouraged to provide interest. bA ca b i o cgs vl b 1 g O •0 id U go o • 0 Bos U) y .(4 ' Q w y 0 0 • N •N Ci) ai -arC31 U ao 4.4 0 o 13,1U A. g�N� 2 cd N c•U • 0Vr, O ao 0 O O Q O 1 bq -� 0 R+ . SI 0 - v,b.oz .210 o • 0 .• .o 0 0 'O U • 0 U in x" N i, 'b ao 0,O• di• e ob 0 os 0 4 OA to gus cf.) g -o 0 a, P. res i m cs tr r w h • C r bo 4 ea 0 tr tr y h •o 0 C14'' tr E - . 0 O g ▪ U OCU) g 07 U • U A. N 4.4 7.4 0 .;- gU) N U N Y gad • c • Text on business signs should be simple and easy to read. s. O vi 'O 4 CI N 'd -0 0W 6D" O O .g � 0 O 'cd V. 0 0 N y y cd 4-. Q •DT a) 03 .. •�` U c. z 11 .• = v o, M g yb 5E 4; y -0 ad 15.o o co c b .. 1 0 0 ca 4go • O • ti Typical Sign Band Location on Building. ui 0 b V tu g. 0 t` O O 0 O .G u u 'b b g b bAU mha) 4' ' ."i O -d vm O.syqpu icy) O ms�x O .1):9. A° p u a� u u 49 u o 1 (a' Ovo u ° bAj ~ri 61,..6 �A V N4Ew � v y b O bA go rio 'U a, 'c ywO qq ° b .; g.0 .+si a 0 En u ° y 6y a, 14 0.4 .o v o �� t0.0 a) y u ai =in W `� 'I...0 0 0 ;'u.0 0 in ° :A u y v Multiple signs and neon lighting are discouraged go % O O 00 v art - O -d O g dQ bp ^1 b.0 40 O id C O a' y � Z g"' z� • 0. a) Facade Rehabilitation Program Awning Initiative Process Please complete the following steps to install a new awning for your downtown business through the City of Des Plaines Downtown Facade/Awning Rehabilitation Program. 1. Complete the Facade Rehabilitation Program Application. 2. Obtain a letter from your landlord that approves the installation of the proposed awning. IF you own the property, you may skip to step 3. 3. Obtain contractor's work proposal including cost and diagram of the awning. 4. Submit all documents of steps 1 through 3 to the Department of Community and Economic Development (CED) on the 3`d floor of City Hall for review and approval by staff and the Economic Development Commission (EDC). (The EDC meetings are held on the 2^d Wednesday of each month. Please note that all items must be submitted by the last day of the month to be placed on their agenda for review.) S. Upon approval by the EDC, your contractor shall apply for a sign and/or building permit at the Building Department located on the 3m floor of City Hall. 6. Upon receipt of sign and/or building permit, schedule for a final inspection once you're awning has been completed and submit the following to CED staff: a. A Copy of your paid -in -full receipt b. Notarized Final Waiver of Lien. This can be notarized in the City Clerk's office on the 6th floor of City Hall. c. Completed IRS W-9 form If you have any questions please contact Chan Yu, Associate Planner at: 847-391-5381 or cyu@desplaines.org. DES PLAINES ILLINOIS Consent Agenda Items #7 & 7a City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5451 MEMORANDUM Date: March 9, 2011 To: From: Jason T. Slowinski, Acting City Subject: Downtown Banner Program Mayor and Aldermen of the City Council Issue: The 2011 Budget for TIF #1 provides for funding to purchase streetscape supplies, including banners for the downtown business district. Staff has researched and developed a program that will allow for sales tax generating businesses located in TIF #1 to purchase space on a banner to advertise the name and/or location of the business. Analysis: From time to time, the City purchases banners for light poles in the downtown business district as a means to promote the City and make the area more aesthetically appealing. In the course of planning for the purchase of new banners for the newly installed light poles in the downtown business district (TIF #1), Staff also researched the possibility of allowing sales tax generating businesses to purchase space on the banner to advertise the business name and/or location. This public-private partnership allows the City to recoup costs associated with purchasing the banners and also allows downtown businesses to be the recipient of enhanced exposure that will benefit the business. The program guidelines are attached and were developed with the assistance of Mary Pat Burns of Burke, Burns & Pinelli—the City's outside legal counsel. Recommendation: Staff recommends that the City Council adopt a Resolution approving the downtown banner program. Attachments: Resolution Downtown Banner Program Guidelines and Application CITY OF DES PLAINES RESOLUTION R - 38 - 11 A RESOLUTION AUTHORIZING THE ADOPTION OF THE DOWNTOWN BANNER PROGRAM IN THE CITY OF DES PLAINES. WHEREAS, the 2011 Budget for TIF #1 provides for funding to purchase streetscape supplies, including banners for the downtown business district; and WHEREAS, Staff has developed a program that will allow for sales tax generating businesses to purchase space on a banner to advertise their business; and WHEREAS, the partnership between the City and the downtown businesses will allow the City to recoup costs associated with purchasing the banners and allows the downtown businesses to be the recipients of enhanced exposure; and WHEREAS, the parameters of the Downtown Banner Program were developed with the assistance of outside counsel and include the following: • Participating businesses must be a sales tax generating business and must be located within the TIF #1 district. • Participating businesses could purchase up to four banners at a specified cost ($50/banner) not to exceed the cost to the City for the banner. • Interested businesses must submit an application to participate by date certain with banners to be displayed during the spring and summer of 2011 and 2012. • The City reserves the right to select the location for the banners and also reserves the right to determine the specific duration during which banners will be displayed. WHEREAS, it is in the best interest of the City to adopt the Downtown Banner Program in the City of Des Plaines; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby adopts the City of Des Plaines Downtown Banner Program, in accordance with the parameters developed with the assistance of outside counsel, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal Res\2011Adopt Downtown Banner Program 2 CITY OF DES PLAINES ILUNOIS 2011-2012 Downtown Banner Program Guidelines EXHIBIT ", r"ti _ The City of Des Plaines has established a unique partnership which allows downtown merchants to advertise the name and location of their business on banners located throughout downtown during the Spring and Summer of 2011 and 2012. Participation: 1. Participation in the Downtown Banner Program shall be limited to sales tax generating businesses which are located within the City of Des Plaines Tax Incremental Financing (TIF) District #1. 2. Participation is limited on a first come, first serve basis. No business shall be permitted to purchase advertising space on more than four (4) banners. Application and Cost: 3. Eligible businesses interested in participating in the program must submit a completed, signed application form, along with payment, to the City of Des Plaines Finance Department. The cost for purchasing advertising space on a banner shall be $50.00 per banner. 4. By submitting a signed application form, participants acknowledge they have agreed to the conditions of participation established in the approved program guidelines. 5. Upon approval of the Downtown Banner Program by the City Council, the City Manager shall set specified dates during which applications to participate in the program must be received. An application received outside of the specified dates shall not be accepted for participation in the program. Display: 6. Display of the banners will occur generally during the spring and summer of 2011 and 2012; however, the City of Des Plaines reserves the right to determine the specific duration during which banners will be displayed. The City also reserves the right to remove the banners at any time and for any reason without notice to program participants. Location: 7. The City of Des Plaines reserves the right to select the location in which banners will be displayed. • Application for Downtown Banner Business Advertisement The City of Des Plaines is offering a unique opportunity to the Downtown merchants to advertise the name and location of their business on the newly designed 24 x 50" banners (see sample below). These banners will be used throughout the Spring and Summer in 2011 and 2012. You may display either the name and location of your business or supply digital artwork that includes your company's logo for a maximum of four banners. Your order must be received by Contact Information Name: Business Name: Address: Phone: E -Mail: I will supply one color vector digital artwork of my logo. Use the name of my business and location (maximum of 3 lines) Banner's business name Ft location (see samples on right) r Order up to 4 banners $50/each Banners x $50 Payment must accompany your order Applicant's Signature Date Make checks payable to: City of Des Plaines and return with completed form to* Downtown Banners C'ty of Des Plaines 1420 Miner Street, Des Plaines, IL 60016 847 391-5464 Sample Banners Des Plaines Miner Street City of Des Plaines Miner Street an OF DES PLAINES ILUNOIS Consent Agenda Items #8 & 3a City of Des Plaines City Attorney's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: March 11, 2011 To: Jason Slowinski, Acting ►' y anager From: David R. Wiltse, City orne 01 Re: Surplus Library Property 11-196 Issue: Whether the City Council wishes to waive the City's right of first refusal to acquire property that the Library Board has deemed not necessary or useful for the Library. Analysis: The provisions of State statute, 75 ILCS 5/4-16 provide for the Library Board to deem surplus library property not necessary or useful for the Library. Library Director Holly Richards Sorensen has contacted the City and indicated that some older furniture is deemed by the Library Board to be not necessary or useful for the Library. City Staff has reviewed the list of furniture shown on Exhibit "A" attached to R-39-11 and has indicated that we do not have any use for it. Recommendation: City Staff recommends that the City exercise its right of first refusal and adopt Resolution R-39-11. Attachments: Resolution List of Library Property DRW:mu Legal\Memos\2011\Slowinski Refusal Library Beanbags CITY OF DES PLAINES RESOLUTION R - 39 - 11 A RESOLUTION AUTHORIZING THE RIGHT OF FIRST REFUSAL TO PURCHASE PUBLIC PERSONAL PROPERTY THAT WAS DEEMED NO LONGER NECESSARY TO THE CITY BY THE DES PLAINES PUBLIC LIBRARY BOARD OF TRUSTEES. WHEREAS, the Des Plaines Public Library Board of Trustees (Library Board) has determined that several beanbag chairs and pillows are no longer necessary or useful for library purposes and has notified the City of Des Plaines that it wishes to dispose of the declared surplus property; and WHEREAS, according to 75 ILCS 5/4-16 the Library Board must first offer the corporate authorities of the City the first right to purchase such property for public or corporate purposes; and WHEREAS, the City Council finds that it is in the best interest of the City waive their right of first refusal to purchase the beanbag chairs and pillows, which the Library Board has deemed no longer necessary or useful to the Des Plaines Public Library; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That City of Des Plaines hereby waives its right of first refusal to purchase the beanbag chairs and pillows, which the Library Board has deemed no longer necessary or useful to the Des Plaines Public Library. A detailed list of the obsolete property to be disposed of is attached hereto and made a part hereof as Exhibit "A," which in the opinion of the Library Board are no longer necessary or useful to the Des Plaines Public Library. SECTION 3: That this Resolution shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. 1 PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST Approved as to form: Awa Wim. CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011\Right of First Refusal of Public Property Beanbag Chairs & Pillows Library 2 List of Surplus Property Qty Description 11 Large round beanbag chairs 5 Small square beanbag pillows Exhibit "A" COMMITTEE OF THE WHOLE PACKET CITY OF DES PL.AINES ILUNOIS Committee of the Whole Item #la City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: March 10, 2011 To: Jason Slowinski, Acting CC: Mayor, City Council, Cit ger ity Attorney, Department Directors From: Dorothy Wisniewski, Director of Finance a Subj: Resolution R-35-11 March 21, 2011 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register .$2,701,727.32 DW/wj CITY OF DES PLAINES RESOLUTION R-35-11 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. March 21, 2011 FUND # FUND TITLE 213 T.I.F.#6 MANNHEIM/HIGGINS FUND # FUND TITLE 214 T.I.F. #4 FIVE CORNERS FUND # 230 230 230 FUND TITLE GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS FUND # FUND TITLE 414 CAPITAL PROJECTS FUNDS FUND # FUND TITLE 501 METRA LEASED PARKING FUND FUND # 502 502 502 502 502 FUND TITLE WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND FUND # FUND TITLE 503 CITY OWNED PARKING FUND FUND # FUND TITLE 604 ESCROW FUND FUND # FUND TITLE 625 125 CAFETERIA PLAN FUND # FUND TITLE 701 RISK MANAGEMENT FUND FUND # 702 702 702 702 702 FUND TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT FUND # FUND TITLE 703 I T REPLACEMENT FUND FUND # FUND TITLE 705 HEALTH BENEFITS FUND FUND # FUND TITLE 706 COMPENSATED ABSENCES FUND # FUND TITLE 707 LIBRARY COMPENSATED ABS CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 213F T.I.F. #6 MANNHEIM/HIGGIN ORGANIZATION # ORGANIZATION TITLE 214F T.I.F. #4 FIVE CORNERS ORGANIZATION # 2310 2320 2330 ORGANIZATION TITLE PUBLIC SAFETY GRANTS CAPITAL GRANTS OTHER GRANTS ORGANIZATION # ORGANIZATION TITLE 414F CAPITAL PROJECTS ORGANIZATION # ORGANIZATION TITLE 5011 METRA LEASED LOTS ORGANIZATION # 0655 1812 5023 5024 5025 ORGANIZATION TITLE FISCAL SERVICES/WATER ENGINEERING/WATER (PW & ENGINEERING DEPT) WATER SYSTEMS PW - WATER - PLANT SEWER SYSTEMS ORGANIZATION # ORGANIZATION TITLE 5013 CITY OWNED PARKING OPS ORGANIZATION # ORGANIZATION TITLE 604F ESCROW ORGANIZATION # ORGANIZATION TITLE 625F CAFETERIA PLAN ORGANIZATION # ORGANIZATION TITLE 701 F RISK MANAGEMENT ORGANIZATION # 702F 7021 7022 7023 702304 ORGANIZATION TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPCMNT - WATER FIRE DEPT EQUIP REPLCMNT POLICE DEPT EQUIP RPLCMNT SHORT TERM EQUIPMENT LOAN ORGANIZATION # ORGANIZATION TITLE 703F I T REPLACEMENT ORGANIZATION # ORGANIZATION TITLE 705F HEALTH BENEFITS ORGANIZATION # ORGANIZATION TITLE 706F COMPENSATED ABSENCES ORGANIZATION # ORGANIZATION TITLE 707F LIBRARY COMPENSATED ABS FUND # FUND TITLE 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 0620 ELECTED OFFICE 0631 CITY MANAGER 0632 INFORMATION TECHNOLOGY 0634 LEGAL 0635 MEDIA SERVICES 0637 HUMAN RESOURCES 0639 HEALTH & HUMAN SERVICES 0651 FISCAL SERVICES 0657 OVERHEAD - GEN FUND 0659 GEOGRAPHIC INFO. SYSTEMS 1811 ENGINEERING/GENERAL (PW & ENGINEERING DEPT) 1820 BLDG & CODE ENFORCEMENT 1830 PLANNING & ZONING 1840 ECONOMIC DEVELOPMENT 1211 POLICE ADMINISTRATION 1212 POLICE UNIFORMED PATROL 1213 POLICE CRIMINAL INVEST 1214 POLICE SUPPORT SERVICES 1221 FIRE ADMINISTRATION 1222 FIRE EMERGENCY SERVICES 1223 FIRE PREVENTION SERVICES 1224 EMA 1241 POLICE & FIRE COMMISSION 2451 STREET/GROUNDS MAINTENANCE 2453 VEHICLE MAINTENANCE DIV 2454 PUBLIC WORKS ADMIN FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 201 LIBRARY FUND 2110 LIBRARY SERVICES 201 LIBRARY FUND 2130 IL LIBRARY PER CAP GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 202 LIBRARY CAPITAL PROJECTS 202F LIBRARY CAPITAL PROJECTS FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 203 MOTOR FUEL TAX FUND 203F MOTOR FUEL TAX FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 204 HUD:COM DEV BLOCK GRANT 204F HUD:COM DEV BLOCK GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 205 T.I.F. #1 DOWNTOWN 205F T.I F #1 DOWNTOWN FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 206 EMERGENCY COMMUNICATIONS 206F EMERGENCY COMMUNICATIONS FUND # FUND TITLE 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND ORGANIZATION # ORGANIZATION TITLE 208F DPPD SEIZED ASSETS 2081 FORFEITURE ACCOUNT 2082 CUSTOM ASSETS 2083 DEA ACCOUNT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 210 T.I.F. #3 W. WILLE RD 210F T I F #3 WILLE ROAD FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 212 T.I.F. #5 PERRY/LEE 212F T.I F #5 PERRY/LEE SUNGARD PENTAMATION INC FUND ACCOUNTING ATE: 03/10/11 TIME: 10:41:01 SELECTION CRITERIA: payable.due_daLe."03/21/2011" FUND • 100 - GENERAL FUND ORGANIZATION ACCOUNT ---•--TITLE 0620 0620 0620 0620 0620 0620 0620 0620 920110 920110 920230 920230 920230 920230 970900 980600 TOTAL ELECTED OFFICE PROFESSIONAL SER PROFESSIONAL SER PUBLICATION OF N PUBLICATION OF N PUBLICATION OF N PUBLICATION OF N EQUIPMENT <$5,00 FURNITURE & FIXT CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST 100661 108987 01597 01597 01597 01597 71891 71891 0631 970100 OFFICE SUPPLIES 102798 0631 970270 PRINTING-REPROD- 08292 TOTAL CITY MANAGER 0632 0632 0632 063 0632 0632 0632 0632 0632 0632 0632 0632 0632 930110 930110 930110 970100 970115 970270 970270 970270 970270 970270 970900 970900 970900 R & M SOFTWARE R & M SOFTWARE R & M SOFTWARE OFFICE SUPPLIES SUPPLIES: DEPT/O PRINTING-REPROD- PRINTING-REPROD- PRINTING-REPROD PRINTING-REPROD- PRINTING-REPROD- EQUIPMENT <$5,00 EQUIPMENT <$5,00 EQUIPMENT <$5,00 TOTA1. INFORMATION TECHNOLOGY 0634 0634 0634 0634 0634 0634 0634 TOTAL LEGAL 920100 920103 920110 920110 920235 960990 970260 LEGAL FEES LEGAL FEES: LABO PROFESSIONAL SER PROFESSIONAL SER RECORDING FEES MISC CONTRACTUAL POSTAGE AND PARC 05303 101107 105185 100279 05124 104248 104248 104248 104248 105758 05124 05124 05124 08775 03679 103874 109026 34881 107766 103035 0635 960990 MISC CONTRAC'UAL 107880 0635 960990 MISC CONTRACTUAL 107997 0635 960990 MISC CONTRACTUAL 108070 0635 960990 MISC CONTRACTUAL 108070 0635 960990 MISC CONTRACTUAL 108445 0635 960990 MISC CONTRACTUAL 108445 0635 960990 M -SC CONTRACTUAL 108445 0635 960990 MISC CONTRACTUAL 108779 VENDOR ALL -CIRCO INCORPORATE IL GOVERNMENTAL CONSU JOURNAL AND TOPICS NE JOURNAL AND TOPICS NE JOURNAL AND TOPICS NE JOURNAL AND TOPICS NE RUNCO OFFICE SUPPLY RUNCO OFFICE SUPPLY HINCKLEY SPRING WATER PRESSTECH COMPUTERIZED FLEET AN NORTHWEST COMMUNITY H A C S FIREHOUSE SOFTW GARVEY'S OFFICE PLUS C D W GOVERNMENT INCO CHICAGO OFFICE TECHNO CHICAGO OFFICE TECHNO CHICAGO OFFICE TECHNO CHICAGO OFFICE TECHNO OCE IMAGISTICS INCORP C D W GOVERNMENT INCO C D W GOVERNMENT INCO C D W GOVERNMENT INCO RAYMOND BARTEL HERVAS, CONDON & BERS MOLOHON SANDQUIST & J COHEN LAW FIRM PC COOK COUNTY RECORDER MCCORKLE COURT REPORT FEDERAL EXPRESS JACQUELYN OHLSON CHESLEA HANCOCK DON BARRETT DON BARRETT HOLLY BUTZ HOLLY BUTZ HOLLY BUTZ REBECCA MUELLER PAGE NUMBER: 1 ACCTPAYI ACCOUNTING PERIOD: 3/11 PURCHASE OR INVOICE RECNO SALES TAX NOV-JAN 2011 261 121-0311 260 140472 262 140315 275 140314 265 140312 283 479279-0 334 480148-0 259 AMOUNT 0.00 15000.00 0.00 1000.00 0.00 80.20 0.00 613.53 0 00 120.32 0.00 304.26 0.00 875.00 0.00 339.00 0.00 18140.31 16678532 277 0.00 34.82 25442 122 0.00 20.00 0.00 54.82 11124 361 0.00 695.00 E11025 303 0.00 1125.00 625088 226 0 00 3330.00 247236 6 0.00 59.94 WLW0336 362 0.00 85.03 12313 355 0 00 962.90 12310 354 0.00 162.28 13544 352 0.00 172.48 12694 282 0.00 112.95 415456805 191 0.00 219.00 WPQ5333 245 0.00 153 16 WNT8706 247 0.00 194.50 WLW0336 367 0.00 24.91 11-4 34 9504 27 DP 02222011 42 01-11 3 29001312011 313 38B257 307 7-404-84323 285 03-03-2011 239 2-22-2011 279 2-22-11 363 2.24-11 365 2-22-11A 366 2-22-11B 364 03.03-2011 255 2-24-2011 305 O 00 0.00 O 00 0.00 O 00 O 00 O 00 O 00 O 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 03/10/2011 TIME 10:4 :09 SUNGARU PENTAMATION INC FUND ACCOUNTING 7297.15 3050.25 1182.24 1200.00 1200.00 184.00 210.00 100.83 7127.32 33.75 22.50 48.75 26.25 30 00 48.75 56 25 7.50 SUNGARD PENTAMA'1'ION INC FUND ACCOUNTING DATE: 03/10/11 TIME: 10:41:01 SELECTION CRITERIA: payable.due_dale="03/21/2011° FUND - 100 - GENERAL FUND ORGANIZATION ACCOUNT TITLE - -- 0635 0635 0635 970260 970270 980400 POSTAGE AND PARC PRINTING-REPROD EQUIPMENT 102681 102880 109015 CI'T'Y OF DES PLAINES CASH REQll I REMENTS BILL LIST VENDOR - DOOR TO DOOR DIRECT CHROMATECH ELECTRONIC COMMUNICAT TOTAL MEDIA SERVICES 0637 920230 PUBLICATION OF N 107579 ILLINOIS GOV FINANCE TOTAL HUMAN RESOURCES 0639 0639 0639 0639 920540 970100 970100 970620 SUBSIDY:YOUTH CO OFFICE SUPPLIES OFFICE SUPPLIES SUBSCRIPTIONS & TOTAL HEALTH & HUMAN SERVICES 0651 0651 0651 0651 970100 970100 970100 970260 TOTAL FISCAL SERVICES 065 0657 065 920120 960970 960990 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE AND PARC 109020 71891 71891 107900 09638 09638 71891 103035 COMMUNICATION SE 107140 AMB FEE PROCESSI 05697 MISC CONTRACTUAL 105295 LANDINI ENTERTAINMENT RUNCO OFFICE SUPPLY RUNCO OFFICE SUPPLY WOLTERS KLUWER HEALTH OFFICE DEPOT OFFICE DEPOT RUNCO OFFICE SUPPLY FEDERAL EXPRESS PACIFIC TEI.EMANAGEMEN MEDICAL REIMBURSEMENT AZAVAR TECHNOLOGIES TOTAL OVERHEAD - GEN FUND 0659 960990 MISC CONTRACTUAL 101162 MUNICIPAL GIS PARTNER TOTAL GIS 100 100 100 100 100 100 407000 407000 407000 407000 850218 899900 OVERPAYMENTS/UTI OVERPAYMENTS/UTI OVERPAYMENTS/UTI OVERPAYMENTS/UTI RESIDENT AMBULAN MISCELLANEOUS RE 109025 ESTATE OF MILDRED J M OB001130 NEW ALBERTSONS, INC N UB001131 OWENS, JERRY UB001132 BAUTISTA, HERM 106736 UNITED HEALTH CARE RE 109014 EUN SOON CIO TOTAL GENERAL FUND 1211 970270 PRINTING REPROD 08292 TOTAL POLICE ADMINISTRATION 1212 1212 1212 920204 920204 920204 TRAINING TRAINING TRAINING 00369 08403 109028 PRESSTECH NW CENTER AGAINST SEX NIPSTA VILLAGE OF LOMBARD PAGE NUMBER: 2 ACCTPAY1 ACCOUNTING PERIOD: 3/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 13952 348 0.00 3540.25 4777 359 0.00 3636.00 89396 346 0.00 5975.00 0.00 13435 00 1438 276 0.00 250.00 0.00 250.00 201113 479778-0 479778-1 62540782 552408055001 552712554001 480190-0 7-404-84323 251286 2856 8322 371 0.00 295.00 189 0.00 26.91 119 0.00 15.43 228 0.00 29.90 0.00 367.24 297 0.00 142.06 295 0 00 3.44 331 0.00 67.99 343 0.00 87.94 0.00 301.43 339 0.0' 78.00 43 0.00 4984.91 7 0.00 893.57 0.00 5956.48 1407 205 0.00 14752.84 O 00 14752 84 REFUND 2011 306 REFUND 263 REFUND 264 REFUND 109 CN391061 317 REFUND 3 '1 356 25442 4-1-2011 5553 02-22-2011 8 0.00 56 86 0.00 585 57 0.00 523 14 O 00 641 54 0.00 50.00 O 00 50 00 0.00 1907.1' O 00 20 00 O 00 20.00 304 0.00 45.00 95 0.00 135.00 211 0.00 800.00 RUN DATE 03/10/2011 TIME 10:41:10 SUNGARD PEN'I'AMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DA'E: 03/10/11 TIME: 10:41:01 FUND ACCOUNTING SELECTION CRITERIA: payabie.duc dale "03/21/2011" FUND - 100 - GENERAL FUND ORGANIZATION ACCOUNT TITLE• - - CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST -VENDOR- 1212 970100 OFFICE SUPPLIES 100279 GARVEY'S OFFICE PLUS 1212 970115 SUPPLIES: DEPT/0 00189 ANDERSON LOCK CO LTD TOTAL POLICE UNIFORMED PATROL 1213 1213 1213 1213 1213 1213 1213 1213 920204 920204 960990 960990 960990 960990 960990 970100 TRAINING TRAINING MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL OFFICE SUPPLIES TOTAL POLICE CRIMINAL INVEST 12 4 2214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 1214 920120 920220 930030 960030 960990 960990 960990 970100 970:00 970100 970100 970100 970100 970100 970110 970115 970115 970270 970270 970270 970270 970620 COMMUNICATION SE MEMBERSHIP DUES R & M VEHICLES TOW/STORAGE/ABAN MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES OFFICE OFFICE OFFICE OFFICE MEALS (PRISONERS SUPPLIES: DEPT/0 SUPPLIES: DEPT/O PRINTING-REPROD- PRINTING-REPROD PRINTING-REPROD- PRINTING-REPROD SUBSCRIPTIONS & 101044 105298 03363 102219 103942 104274 108334 100279 107140 200264 04839 06825 108124 108124 108124 100279 100279 100279 100279 100279 100279 100279 101226 05337 102798 09648 09705 09705 09705 01597 CROSS COUNTRY EDUCATI IL DRUG ENFORCEMENT 0 WEST GROUP YAHOO! TRANS UNION LLC ENTERSECT LEXISNEXIS RISK DATA GARVEY'S OFFICE PLUS PACIFIC TELEMANAGEMEN LAW ENFORCEMENT RECOR ROYAL TOUCH CAR WASH TRI R SERVICE SHRED -IT SHRED -IT SHRED -IT GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS DES PLAINES ENTERPRIS SIGN A RAMA, USA HINCKLEY SPRING WATER DOCUMENTORS COPYSET CENTER COPYSET CENTER COPYSET CENTER JOURNAL AND TOPICS NE TOTAL POLICE SUPPORT SERVICES 1221 920220 MEMBERSHIP DUES 100477 M A B A S DIVISION I TOTAL FIRE ADMINISTRATION 1222 1222 1222 1222 1222 920204 TRA.NING 920204 TRAINING 920204 TRAIN NG 920204 TRA NTNG 920204 TRAINING 08403 NIPSTA 08403 NIPSTA 100986 SOUTHWEST UNITED FIRE 100986 SOUTHWEST UNITED FIRE 100986 SOUTHWEST UNITED FIRE PAGE NUMBER: 3 ACCTPAYI ACCOUNTING PERIOD: 3/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 244918 121 0.00 180.40 638957 257 0.00 210.00 2012989 251 2011 218 822216896 316 IRN81720SB 315 1156439 320 37646 345 2011013] 373 236451 292 0.00 1370.40 0.00 169.00 0.00 1140.00 0.00 105.70 0.00 20.44 0.00 131.54 0.00 108.95 0.00 161.55 0.00 211.68 0 00 2048.86 251286 340 0.00 225.00 2011 372 0.00 25.00 1175 332 0.00 111.00 JAN -FEB 2011 160 0.00 210.00 21420523 177 0.00 70.00 21420522 178 0.00 60.00 21420521 327 0.00 60.00 240725 291 0.00 34.44 236030 286 0.00 315.67 237004 288 0.00 13.50 238902 287 0.00 460.88 CM113916 180 0.00 41.00 244918 126 0.00 327.12 241760 139 0.00 73.87 JAN 2011 135 0.00 253 35 26778 326 0.00 33.50 3644384 280 0.00 56.03 1178 136 0.00 168 00 33045 250 0.00 500.00 33097 249 0.00 113.00 33008 350 0.00 226.00 ACCT 130124 217 0.00 71 00 0.00 3366.36 31-A 190 0.00 2500.00 0.00 2500.00 7216 97 0 00 395.00 7244 96 0.00 75.00 10-20-2010 87 0.00 100.00 LACL11-1 01 85 0.00 100.00 ICBC11-1 04 86 0.00 350.00 RUN DATE 03/10/2011 TIME 10:4.:11 SUNGARD PENTAMATION INC - FUND ACCOUNT NG 3UNGARD PENTAMATION INC - FUND ACCOUNTING DATE: 03/10/11 TIME: 10:41:01 SELECTION CRITERIA: payable.duedale."03/21/2011" FUND - 100 - GENERAL FUND ORGANIZATION ACCOUNT TITLE 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 930010 930010 930200 960040 960040 970115 970115 970115 970115 970170 970170 970170 970900 R & M EQUIPMENT R & M EQUIPMENT RENTALS & LEASES EMPLOYEE EMPLOYEE SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: PHYSICA PHYSICA DEPT/0 DEPT/0 DEPT/0 DEPT/O JANITORIAL JANITORIAL JANITORIAL EQUIPMENT <$5,00 TAL FIRE EMERGENCY SERVICES 223 1223 1223 1223 1223 1223 920204 920204 920220 970100 970100 970270 TRAINING TRAINING MEMBERSHIP DUES OFFICE SUPPLIES OFFICE SUPPLIES PRINTING-REPROD- CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST 103293 107995 105610 106122 106122 04086 105387 17132 24812 105610 105610 105610 24812 08052 100572 04102 08520 08520 26420 TOTAL FIRE PREVENTION SERVICES 1811 970260 POSTAGE AND PARC 103035 TOTAL ENGINEERING/GENERAL 1820 1820 1820 1820 1820 1820 1820 1820 1820 1820 1820 1820 1820 1820 1820 920110 920204 920204 920204 920204 920204 920204 920220 970100 970100 970100 970100 970100 970260 970620 PROFESSIONAL SER TRAINING TRAINING TRAINING TRAINING TRAINING TRAINING MEMBERSHIP DUES OFFICE OFFICE OFFICE OFFICE OFFICE SUPPLIES SUPPLIES SUPPLIES SUPPL.ES SUPPLIES POSTAGE AND PARC SUBSCRIPTIONS & TOTA1. BLDG & CODE ENFORCEMENT 1830 1830 1830 920230 920230 920235 PUBLICATION OF N PUBLICATION OF N RECORDING FEES 107699 04860 04860 04860 100918 31695 45282 31695 09638 09638 09638 09638 13942 103035 01597 0159'7 01597 34881 VENDOR -- PAGE NUMBER: 4 ACCTPAY1 ACCOUNTING PERIOD: l/l1 - - PURCHASE OR INVOICE RECNO SALES TAX EMSAR CHICAGO STERLING SERVICE GROU H P PRODUCTS ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP WELDING INDUSTRIAL SU HENRY SCHEIN INCORPOR MENARDS ENVIRONMENTAL SAFETY H P PRODUCTS H P PRODUCTS H P PRODUCTS ENVIRONMENTAL SAFETY ILLINOIS FIRE INSPECT BUILDING & FIRE CODE SAM'S CLUB DIRECT WAREHOUSE DIRECT WAREHOUSE DIRECT MINUTEMAN PRESS FEDERAL EXPRESS THOMPSON ILLINOIS ILLINOIS ILLINOIS ILLINOIS SUBURBAN ANDERSON SUBURBAN OFFICE OFFICE OFFICE OFFICE RUBBER ELEVATOR INS ASSOC OF COD ASSOC OF COD ASSOC OF COD ENVIRONMENTA BLDG OFFICIA PEST SOLUTIO BLDG OFFIC'.A DEPOT DEPOT DEPOT DEPOT STAMP MAN FEDERAL EXPRESS JOURNAL AND TOPICS NE JOURNAL AND TOPICS NE JOURNAL AND TOPICS NE COOK COUNTY RECORDER AMOUNT SI -18043 77 0.00 446.16 135868 84 0.00 232.48 970901 30 0.00 100.00 391238 66 0.00 243.00 392500 67 0.00 462.00 1185884 102 0.00 85.32 9757644-03 28 0.00 26.55 11141 106 0.00 87.35 22511 78 0.00 400.00 978252 75 0.00 1103.78 980513 74 0.00 4].99 978251 32 0.00 933.22 19562 79 0.00 3870.00 0.00 8851.85 12353 26 0.00 100.00 47287 4 0.00 590.00 999999 29 0.00 15.00 1046164 0 81 0.00 92.76 1046135 0 82 0 00 33 00 3845 104 0.00 350.00 0.00 1180.76 7-404-84323 344 0.00 45.15 0.00 45.15 11-0670 324 0.00 75.00 2011C 266 0.00 25.00 2011A 268 0.00 25.00 2011B 267 0 00 25.00 2011 CONF 314 0 00 80.00 SEE ATTACHED 165 0.00 1210.00 04-08-2011 248 0.00 40.00 2011 166 0.00 75.00 551666241001 299 0.00 8.21 551874491001 298 0.00 19.79 552002197001 300 0 00 209.17 552782950001 302 0 00 8 8S 3351 333 0.00 32.10 7-404-84323 35L 0.00 19 04 2011-2012 269 0 00 28.00 0 00 1880.16 140313 274 0.00 2 5.53 140471 157 0.00 ;3 78 29001312011 312 0 00 ,22.00 RUN DATE 03/10/2011 TIME 10:41:11 SUNOARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 03/10/11 TIME: 10:41:01 SELECTION CRITERIA: payable.due_date-"03/21/2011" FUND - 100 - GENERAL FUND ORGANIZATION ACCOUNT TITLE 1830 970270 PRINTING-REPROD• 08292 TOTAL PLANNING & ZONING 2451 930020 R & M BLDGS & ST 2451 930020 R & M BLDGS & ST 2451 930020 R & M BLDGS & ST 2451 930020 R & N BLDGS & ST 2451 930020 R & M BLDGS & ST 2451 930020 R & M BLDGS & ST 2451 930020 R & M BLDGS & ST 2451 930020 R & M BLDGS & ST 2451 930070 R & M STREET LIG 04422 2451 960990 MISC CONTRACTUAL 2451 960990 MISC CONTRACTUAL 2451 960990 MISC CONTRACTUAL 2451 960990 MISC CONTRACTUAL 2451 960990 MISC CONTRACTUAL 2451 960990 MISC CONTRACTUAL 2451 960990 MISC CONTRACTUAL 2451 970115 SUPPLIES: DEPT/0 2451 970167 SAFETY EQUIPMENT 2451 970250 SUPPLIES: STREET 2451 970250 SUPPLIES: STREET 2451 970250 SUPPLIES: STREET 2451 970270 PRINTING-REPROD- 2451 970310 SUPPLIES: EQUIP 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES• BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES: BLDG R 2451 970320 SUPPLIES BLDG R 2451 970320 SUPPLIES. BLDG R 17132 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST 02989 02989 02989 105530 107678 107678 108780 14348 101864 107969 107969 108919 45282 45282 83923 06860 04338 04633 04633 04633 08292 100268 00189 01004 01004 01004 02436 05407 05407 05407 105824 107004 108957 17132 17132 17132 17132 17132 TOTAL STREET/GROUNDS MA:NT 2453 2453 2453 930030 930030 930030 R & M VEHICLES H & M VEHICLES R & M VEHICLES 02929 03293 08004 VENDOR PRESSTECH BEDCO INC BEDCO INC BEDCO INC OVERHEAD DOOR SOLUTIO COLLEY ELEVATOR COMPA COLLEY ELEVATOR COMPA VANOTIS INC PRO -LINE DOOR SYSTEMS H & H ELECTRIC COMPAN WHITE WAY SIGN & MAIN CINTAS #22 CINTAS 822 SNOW SYSTEMS ANDERSON PEST SOLUTIO ANDERSON PEST SOLUTIO ORANGE CRUSH WI PECO INCORPORATED PROSAFETY ARROW ROAD CONSTRUCTI ARROW ROAD CONSTRUCTI ARROW ROAD CONSTRUCTI PRESSTECH THOMPSON RENTAL STATI ANDERSON LOCK CO LTD DIAMOND PAINT COMPANY DIAMOND PAINT COMPANY DIAMOND PAINT COMPANY NORTHWEST ELECTRICAL HOME DEPOT CREDIT SER HOME DEPOT CREDIT SER HOME DEPOT CREDIT SER ASHLAND INCORPORATED NEXGEN BUILDING SUPPL NEHER ELECTRIC SUPPLY MENARDS MENARDS MENARDS MENARDS MENARDS MENARDS SCHIMKA AUTO WRECKERS ALEXANDER EQUIPMENT C DAVE & JIM'S AUTO BOD PAGE NUMBER: 5 ACCTPAY1 ACCOUNTING PERIOD: 3/21 PURCHASE OR INVOICE RECNO SALES TAX 25442 120 0.00 0 00 AMOUNT 20.00 421.31 16830 252 0.00 262.50 16832 253 0.00 315.00 16823 256 0.00 1178.15 4740 128 0.00 936.00 103151 141 0.00 265.23 103152 149 0.00 392.53 2-27-2011 151 0.00 550.00 61255 186 0.00 2461.66 18161 169 0.00 448.75 CD2008054748 227 0.00 66.89 22210508 147 0.00 50.33 22210508 146 0.00 44.22 10-050401 167 0.00 14370.00 1647921 65 0.00 31.50 1676694 56 0.00 120.00 391707 93 0.00 3830.00 19638 233 0.00 151.25 1-120931 110 0.00 197.27 25843MB 72 0.00 613.44 25826MB 58 0.00 1539.00 25883MB 57 0.00 1175.04 25765 117 0.00 20.00 459960 155 0.00 88.96 638470 63 0.00 171.80 190405 71 0.00 161.44 190075 73 0.00 19.69 190431 134 0.00 167.50 16962917 192 0.00 181.79 5970945 171 0.00 111.84 5970947 179 0.00 155.80 1011664 161 0 00 61.28 95247043 70 0.00 395.82 1033588 193 0 00 238.88 310362-00 195 0.00 310.00 8476 197 0 00 8.50 10286 202 0.00 45.92 8649 198 0 00 5.47 7663 196 0 00 23.28 11541 200 0 00 16 9' 8417 238 0 00 7.84 2-22 11 74657 13855 0.00 31191.72 85 0.00 85.00 64 0 00 238.31 132 0.00 100.00 RUN DATE 03/10/201. TIME 10.41.12 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PEN'I'AMA'I'ION INC FUND ACCOUNTING DATE: 03/10/11 TIME: 10:41:01 SELECTION CRITERIA: payable.due daLe "03/21/2011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT TITLE 2453 930030 2453 930030 2453 930030 2453 930030 2453 930030 2453 930230 2453 930230 2453 930480 2453 960990 2453 970190 2453 9'/0310 2453 970310 2453 970310 2453 970310 2453 970310 2453 970310 2453 970310 2453 970310 2453 970310 2453 970310 2453 970310 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 97033D 2453 970330 2453 970330 2451 970330 2453 970330 2453 970330 2453 970330 245 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 97033D 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 R R R R R & M VEHICLES & M VEHICLES & M VEHICLES & M VEHICLES & M VEHICLES RENTAL OF UNIFOR RENTAL OF UNIFOR DISPOSAL/DEBRIS MISC CONTRACTUAL UNIFORMS/APPAREL SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES. EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP EQUIP VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEH1CL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEH.CL VE ICL VEH CL VEHICL CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST 100678 101080 102102 104531 106836 107969 107969 02840 06311 102021 01250 05875 101935 101957 101957 101957 101957 105649 105649 53497 54271 03064 03064 03064 04207 04207 04207 06198 06198 06198 06198 08485 08636 09336 100929 100929 100929 101935 101935 105000 105649 105649 105649 105649 105649 105649 105649 105649 105649 105649 VENDOR AUTOKRAFTERS OF DES P CERTIFIED FLEET SERVI M P C COMMUNICATIONS WIRFS INDUSTRIES INCO UNIVERSAL HYDRAULIC S CINTAS 622 CINTAS 622 SAFETY-KLEEN CORPORAT PRAXAIR/GAS TECH DEERFIELD ACTIVEWEAR GRAINGER ATLAS BOBCAT INC. KIMBALL MIDWEST LINDCO EQUIPMENT SALE LINDCO EQUIPMENT SALE LINDCO EQUIPMENT SALE L1NUCO EQUIPMENT SALE LEE AUTO PARTS LEE AUTO PARTS CASEY EQUIPMENT COMPA WEST SIDE TRACTOR R G SMITH EQUIPMENT R G SMITH EQUIPMENT R G SMITH EQUIPMENT POMP'S TIRE SERVICE, POMP'S TIRE SERVICE, POMP'S TIRE SERVICE, WHOLESALE DIRECT, WHOLESALE DIRECT, WHOLESALE DIRECT, WHOLESALE DIRECT, INC INC INC INC MONROE TRUCK EQUIPMEN ACE DES PLAINES 'NCOR PIRTEK O'HARE GOLF MILL FORD GOLF MILL FORD GOLF MILL FORD KIMBALL MIDWES KIMBALL MIDWEST MOORE INDUSTRIAL HARD LEE LEE LEE LEE LEE LEE LEE LEE LEE LEE AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS AUTO PARTS PAGE NUMBER: 6 ACCTPAY1 ACCOUNTING PERIOD: 3/11 PURCHASE OR INVOICE RF,CNO SALES TAX AMOUNT 2 8 2011 8 0.00 1545.30 R15147 243 0.00 1953.59 11-1075 204 0.00 505.00 25185 236 0.00 500.00 29843 152 0.00 530.00 22207292 148 0.00 41.45 22210508 194 0.00 41.45 53055994 164 0.00 153.46 38947418 113 0.00 394.45 2642 133 0.00 180.00 9460117618 172 0.00 178.2.0 B24521 10 0.00 1004.69 1831203 212 0.00 60.78 20110402-P 213 0.00 360.15 20110403-P 209 0.00 293.64 20110364•P 207 0.00 719.19 20110398•P 208 0.00 701 47 548902 33 0.00 59.87 552674 47 0.00 93.00 C89758 244 0.00 1254.30 W01580 235 0.00 932.88 113530 184 0.00 24.48 113452 188 0.00 1086.00 113529 183 0.00 180.40 240356 .29 0.00 363.60 226492 115 0.00 186.30 254080 116 0.00 1170.00 183830 150 0.00 269 70 183761 230 0.00 193 98 184051 229 0.00 30.23 183862 246 0 00 11 07 5186055 206 0.00 2134.69 220721 41 0 00 6 22 S1468177.001 114 0.00 283.76 CM282247P '.25 0 00 100 00 282247P 175 0 00 526.98 282105P 173 0 00 56 74 1825690 215 0 00 224 52 1834569 201 0 00 419 93 383789 203 0 00 226 30 552832 45 0 00 38 97 548324 25 0 00 73 00 552404 48 0 00 21 30 552762 46 0 0 234 96 548721 22 0 00 66.94 548574 23 0.00 41.70 548952 0 00 39.96 551294 0.00 121.69 550866 0 00 185.29 549706 0.00 33.98 RUN DATE 03/10/2011 TIME 10:41:13 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC • FUND ACCOUNTING ;ATE: 03/10/11 .ME: 10.41:01 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 7 ACCTPAY1 ACCOUNTING PERIOD: 3/11 SELECTION CRITERIA: payable.due_date'"03/21/2011" FUND - 100 - GENERAL FUND ORGANIZATION ACCOUNT TITLE- VENDOR---- - -- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 551356 16 0.00 220.08 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 549357 13 0.00 30 05 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 549874 20 0.00 20.02 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 551592 15 0.00 111.58 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 551746 53 0.00 3.99 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 551718 54 0.00 18.58 2453 970330 SUPPLIES: VEHICL 105649 LEE AUTO PARTS 551986 52 0.00 53.82 2453 970330 SUPPLIES: VEHICL 105824 ASHLAND INCORPORATED 95238750 59 0.00 1975.30 2453 970330 SUPPLIES: VEHICL 105824 ASHLAND INCORPORATED 95265709 68 0.00 326.70 2453 970330 SUPPLIES: VEHICL 106361 COFFMAN TRUCK SALES I 1000647686 143 0.00 335.09 2453 970330 SUPPLIES: VEHICL 107034 INLAND POWER GROUP 5410832-00 216 0.00 64.55 2453 970330 SUPPLIES: VEHICL 107772 N APA OF DES PLAINE 378284 100 0 00 179.64 2453 970330 SUPPLIES: VEHICL 107772 N A P A OF DES PLAINE 377423 103 0.00 18.28 2453 970330 SUPPLIES: VEHICL 108707 CHICAGO PARTS & SOUND 382267 140 0.00 498.25 2453 970330 SUPPLIES: VEHICL 108707 CHICAGO PARTS & SOUND 382961 137 0.00 -250.00 2453 970330 SUPPLIES: VEHICL 108707 CHICAGO PARTS & SOUND 385011 142 0.00 199.44 2453 970330 SUPPLIES: VEHICL 108707 CHICAGO PARTS & SOUND 383092 138 0.00 329.88 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1210540043 51 0.00 396.77 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1210490144 69 0.00 347.49 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1210480110 61 0.00 684.22 2453 970330 SUPPLIES: VEHICL 78502 ACME TRUCK BRAKE AND 1210480146 49 0.00 90.28 2453 970840 DIESEL 107795 AL WARREN OIL COMPANY 648569 55 0.00 10079.96 2453 970840 DIESEL 107795 AL WARREN OIL COMPANY 648860 35 0.00 9639.50 2453 970850 GASOLINE 107795 AL WARREN OIL COMPANY 649265 39 0.00 16755.97 TOTAL VEHICLE MAINTENANCE DIV 0.00 61948.31 2454 920155 UTILITY BILLING 08770 THIRD MILLENNIUM ASSO 13315 322 0.00 375.83 2454 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT 552860877001 123 0.00 7.92 970100 OFFICE SUPPLIES 09638 OFFICE DEPOT 552860680001 124 0.00 55.56 24 970100 OFFICE SUPPLIES 13942 RUBBER S "AMP MAN 3383 182 0.00 11.00 TOTAL PUBLIC WORKS ADMIN TOTAL FUND 0.00 450.31 0.00 184864.89 RUN DATE 03/10/2011 TIME 10:4 : 3 SUNGARI/ PENTAMATION INC FUND ACCOUNTING 3UNGARD PENTAMATION INC FUND ACCOUNTING )ATE 03/10/11 TIME: 10:41:01 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 8 ACCTPAY1 ACCOUNTING PERIOD: 3/11 SELECTION CRITERIA: payable.due daLe-"03/21/2011" FUND - 203 - MOTOR FUEL TAX FUND )RGANIZATION ACCOUNT TITLE --- -----VENDOR-- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 203F 920110 PROFESSIONAL SER 107069 CHICAGO TESTING LABOR 10E071903 357 0.00 480.50 203F 970120 ICE CONTROL 03013 SICALCO LTD. 56555 162 0.00 2322.88 TOTAL MOTOR FUEL TAX 0.00 2803.38 TOTAL FUND 0.00 2803 38 RUN DATE 03/10/2011 TIME 10:41:13 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PEN'1'AMATION INC - FUND AC'C'OUNTING DATE 03/10/11 'IME: 10:41:01 SE.ECTION CRITERIA: payable.due dale='03/21/2011" FUND - 205 T.I.F. III DOWNTOWN ORGANIZATION ACCOUNT - • -TITLE- - 205F 920110 205F 920110 205F 960990 205F 960990 205F 960998 TOTAL T.I.F. N1 DOWNTOWN TOTAL FUND PROFESSIONAL SER PROFESSIONAL SER MISC CONTRACTUAL MISC CONTRACTUAL INCENTIVE -FACADE 49501 49501 83923 83923 109029 CITY OF DES PLAINES CASH REQUIREMENTS BILL 61ST -•--VENDOR- •• - KANE MC KENNA & ASSOC KANE MC KENNA & ASSOC ORANGE CRUSH ORANGE CRUSH MINER STREET TAVERN PAGE NUMBER: 9 ACC'1'PAY1 ACCOUNTING PERIOD: 3/]1 PURCHASE OR INVOICE RECNO SALES TAX 1020] 10200 391709 391708 REFUND 37S 374 92 90 181 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 03/10/2011 TIME 10:41:13 SUNGARD PENTAMATION INC FUND ACCOUNTING AMOUNT 1200.00 '/12.50 6650.00 8902.50 4612.50 22077 50 22077.50 ;UNGARD PENTAMATION INC - FUND ACCOUNTING >ATE: 03/10/11 ('IME: 10:41:01 ;ELECTION CRITERIA: payable.due_date="03/21/2011" ?UND 206 - EMERGENCY COMMUNICATIONS )RGANIZATION ACCOUNT 206F 206F 206F 206F 206F 206F 206F 206 206F 206F 206F 206F 920110 920120 930010 930010 930200 930320 930320 970100 970100 970115 970190 980410 TITLE - CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 10 ACCTPAY1 ACCOUNTING PERIOD: 3/11 VENDOR--- -- ----- PURCHASE OR INVOICE RECNO SALES TAX PROFESSIONAL SER COMMUNICATION SE R & M EQUIPMENT R & M EQUIPMENT RENTALS & LEASES CLEANING:CUSTODI CLEANING:CUSTODI OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES: DEPT/0 UNIFORMS/APPAREL COMPUTER HARDWAR TOTAL EMERGENCY COMMUNICATIONS TOTAL FUND 02722 92510 104248 93394 104138 104648 104648 04102 09638 200294 08522 200294 STEPHEN A LASER ASSOC NORTHERN ILLINOIS POL CHICAGO OFFICE TECHNO CHICAGO COMMUNICATION VILLAGE OF NILES PERFECT CLEANING SERV PERFECT CLEANING SERV SAM'S CLUB DIRECT OFFICE DEPOT DELL MARKETING LP CHICAGO BADGE & INSIG DELL MARKETING LP AMOUNT 2002607 329 0.00 525.00 7707 94 0.00 83.90 13543 349 0.00 56.68 210855 311 0.00 660.00 30071 98 0.00 8211.32 32512 342 0.00 430.00 32511 341 0.00 430.00 6783 330 0.00 60.35 551808355001 301 0.00 89.91 XF717X5R6 9 0.00 35.99 10705 1 0.00 1104 20 XF7IDJNN7 12 0.00 225.99 0.00 0.00 RUN DATE 03/10/2011 TIME 10.41:13 SUNOARD PENTAMATION INC FUND ACCOUNTING 11913.34 11913 34 SUNGARD PI:N'I'AMA'1' I ON INC DATE: 03/10/11 TIME: 10:41:01 FUND ACCOUNTI NG SELECTION CRITERIA: payable.due dale "03/21/2011" FUND - 208 DPPD SEIZED ASSETS FUND ORGANIZATION ACCOUNT -- TITLE--- - -•- CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST 208 410180 SEIZED, PENDING 104156 208 410180 SEIZED, PENDING 104156 208 410180 SEIZED, PENDING 104156 208 410180 SEIZED, PENDING 104156 208 410180 SEIZED, PENDING 104156 208 410180 SEIZED, PENDING 104156 208 410180 SEIZED, PENDING 104156 208 410180 SEIZED, PENDING 109021 208 410180 SEIZED, PENDING 109022 208 410180 SEIZED, PENDING 109023 TOTAL DPPD SEIZED ASSETS FUND 2081 920225 LICENSING/TITLES 02955 2081 920225 LICENSING/TITLES 02955 TOTAL FORFEITURE ACCOUNT 2082 2082 2082 2082 2082 2082 2082 2082 2082 2082 920204 920204 920204 920204 930030 930030 930030 970140 970190 980400 TO'PAL CUSTOM ASSETS TOTAL FUND TRAINING TRAINING TRAINING TRAINING R & M VEHICLES R & M VEHICLES R & M VEHICLES POLICE RANGE UNIFORMS/APPAREL EQUIPMENT 02966 02966 02966 108099 08778 104757 104757 200106 18502 107068 VENDOR ILLINOIS ILLINOIS ILLINOIS ILLINOIS ILLINOIS STATE POLICE STATE POLICE STATE POLICE STATE POLICE STATE POLICE ILLINOIS STATE POLICE ILLINOIS STATE POLICE TERRIE ADAMS VICTORIA BERRY MATTHEW SIPICH ILLINOIS SECRETARY OF ILLINOIS SECRETARY OF PUBLIC AGENCY TRAININ PUBLIC AGENCY TRAININ PUBLIC AGENCY TRAININ GRAHAM RESEARCH CONSU HAVEY COMMUNICATIONS FUTURE LINK OF ILLINO FUTURE LINK OF ILLINO STREICHER'S J G UNIFORMS INCORPOR COBAN RESERACH & TECH PAGE NUMBER: 11 ACCTPAYI ACCOUNTING PERIOD: 1/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT DPPD10-14973 112 0.00 4180.00 ISP 104258 377 0.00 500.00 ISP103337 271 0.00 13000.00 ISP103453 272 0.00 3430.00 ISP103182 270 0.00 200.00 1SP-104258 281 0.00 136.00 ISP102876 273 0.00 350.00 ISP8104258 369 0.00 125.00 IS11104258 353 0.00 34.00 DPPD10-14973 328 0 00 4180.00 0.00 26135.00 30833 378 0.00 95.00 30904 130 0.00 95.00 0.00 190 00 138496 338 0.00 1485.00 138499 337 0.00 4170.00 138499-A 221 0.00 695.00 2-21-2011 290 0.00 255.54 4119 278 0.00 75.00 34874 294 0.00 75.00 34917 293 0.00 529.91 809297 325 0.00 359.49 24132 56 0.00 100.69 2647 360 0.00 1158.00 0 00 0.00 RUN DATE 03/10/2011 TIME 10:41:14 SUNGARD PENTAMATION INC FUND ACCOUNTING 8903.63 35228.63 ;UNGARD PENTAMATION INC - FUND ACCOUNTING )ATE 03/10/11 IME 10:41:01 CITY OF DES PLAINES CASH REQUIREMENTS BILA, LIST PAGE NUMBER: 13 ACCTPAYI ACCOUNTING PERIOD: 3/11 ;ELECTION CRITERIA: payable.due_daLe="03/21/2011" UND 230 GRANT FUNDED PROJECTS RGANIZATION ACCOUNT TITLE VENDOR --•-•- • PURCHASE OR INVOICE RECNO SALES TAX AMOUNT '310 960990 MISC CONTRACTUAL 109024 DAISY ROSALES 02.08-2011 335 0.00 160.00 'MAL PUBLIC SAFETY GRANTS 0.00 160.00 ?320 980300 IMPROVEMENTS 07771 TREASURER, STATE OF I 104300 158 0.00 66068.34 TAL CAPITAI, GRANTS 0.00 66068.34 0.00 66228.34 TAL FUND RUN DATE 03/10/2011 TIME 10:41:14 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE. 03/10/11 TIME: 10:41.01 SELECTION CRITERIA: payable.due dale -"03/21/2011" FUND - 214 - T.I.F. 114 FIVL•' CORNERS ORGANIZATION ACCOUNT - • -TITLE - CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST -•VENDOR- PAGE NUMBER: 12 ACCTPAY1 ACCOUNTING PERIOD: 3/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 214F 960986 SALES TAX REBA'T'E 06410 COMMUNITY CNSI.DTD SCH 2007 2010 2 0.00 1381.10 214F 960986 SALES TAX REBATE 109019 MAINE TOWNSHIP HS DIS 2007-2010 101 0.00 990.22 214F 960986 SALES TAX REBATE 18227 DRS PLAINES PARK DIST 2007-2010 80 0.00 234.53 TOTAL T.I.F. 114 FIVE CORNERS 0.00 2605.85 TOTAL FUND 0.00 2605.85 RUN DATE 03/10/2011 TIME 10:41:14 SUNGARD PENTAMATION INC FUND ACCOUNTING 3UNGARD PENTAMA'1'ION INC 'ATE: 03/10/11 TIME: 10:41:01 FUND ACCOUNTING SELECTION CRITERIA: payable.duc da1e-"03/21/2011" FUND 414 CAPITAL PROJECTS FUND CITY OF DES PLAINES CASA REQUIREMENTS BILL LIST PAGE NUMBER: 14 ACCTPAY1 ACCOUNTING PERIOD: I/11 ORGANIZATION ACCOUNT TITLE- - - ---- ------ VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 414F 920110 PROFESSIONAL SER 108693 U R S CORPORATION 4600179 153 0.00 70373.98 414F 920110 PROFESSIONAL SER 108693 U R S CORPORATION 4600179 154 0.00 3420.34 414F 920155 UTILITY BILLING 08770 THIRD MILLENNIUM ASSO 13315 321 0.00 263.09 TOTAL CAPITAL PROJECTS TOTAL FUND 0.00 74057.41 0.00 74057.41 RUN DATE 03/10/2011 TIME 10:41:14 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC - FUND ACCOUNTING .�A E: 03/10/11 TIME: 10:41:07 SELECTION CRITERIA: payable.due dale "03/21/2011" FUND 502 WATER/SEWER FUND ORGANIZATION ACCOUNT TITLE- - CITY OF DES PLAINES CASH REQU I REMEN'I'$ 1111,1, LIST - -• •--VENDOR 0655 920155 UTILITY BILLING 08770 0655 970100 OFFICE SUPPLIES 09638 THIRD MILLENNIUM ASSO OFFICE DEPOT TOTAL FISCAL SERVICES/WATER 502 870700 NEW CONSTRUCT:SA 109013 TOWER C0N'TIUICTING LLC TOTAL WATER/SEWER FUND 5023 930010 5023 930030 5023 960980 5023 970115 5023 970130 5023 970130 5023 970310 5023 970310 5023 970330 5023 970330 5023 970330 5023 970330 5023 970330 5023 970330 5023 970340 5023 970340 5023 970340 5023 97034D 5023 970340 5023 97034D 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 970340 5023 9i0840 5023 970840 5023 970850 TOTAL WATER SYSTEMS 5025 5025 5025 5025 502.5 5025 5025 5025 5025 920415 920415 920415 930010 9701]5 970330 97033 1 970330 970330 R & M EQUIPMENT R & M VEHICLES WATER SAMPLE TES SUPPLIES: DEPT/0 CHEMICALS CHEMICALS SUPPLIES: EQUIP SUPPLIES: EQUIP SUPPLIES: VEHICL SUPPLIES: VEHICL SUPPLIES: VEHICL SUPPLIES: VEHICL SUPPLIES: VEHICL SUPPLIES: VEHICL, SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES SUPPLIES: DIESEL DIESEL GASOLINE PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T PUMP/T SEWER LATERAL PR SEWER LATERAL PR SEWER LATERAL PR R & M EQUIPMENT SUPPLIES. SUPPLIES: SUPPLIES: SUPP,. ES. SUPPLIES: DEPT/0 VEHICL VE ICL VEHICL. VEHICL 02498 542.71 28442 06860 05408 05408 100586 54271 100929 101935 105649 105649 107772 78502 03507 03507 03507 03507 03507 06311 D8636 08636 08636 105845 108095 109027 107795 107795 107795 109016 109017 109018 100192 06860 100929 105649 105649 105649 O'LEARYS CONTRACTORS WEST SIDE TRACTOR SUBURBAN LABORATORIES WI PECO INC0RP0RATED ALEXANDER CHEMICAL CO ALEXANDER CHEMICAL CO BATTERY SERVICE CORPO WEST SIDE TRACTOR GOLF MILL FORD KIMBALL MIDWEST LEE AUTO PARTS LEE AUTO PARTS N A P A OF DES PLAINE ACME TRUCK BRAKE AND ZIEBELL WATER SERVICE ZIEBELL WATER SERVICE ZIEBELL WATER SERVICE ZIEBELL WATER SERVICE ZIEBELL WATER SERVICE PRAXAIR/GAS TECH ACE DES PLAINES INCOR ACE DES PLAINES INCOR ACE DES PLAINES INCOR H D SUPPLY WATERWORKS RAVENSWOOD DISPOSAL S SCHONSTEDT INSTRUMENT AL WARREN OIL COMPANY AL WARREN OIL COMPANY AL WARREN OIL COMPANY JANE VODVARKA JIM GUENTHER JOHN BATTIGELLI E J EQUIPMENT INCORPO WIPECO INCORPORATED GOLF MILL FORD LEE AUTO PARTS LEE AUTO PARTS LEE AUTO PARTS PAGE NUMBER: 15 ACCTPAYI ACCOUNTING PERIOD: 3/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 33315 323 0.00 1240.25 552408055001 296 0.00 53.32 0.00 1293.57 REFUND 2011 318 0.00 -102.36 0.00 102.36 1 387243-02 127 0.00 300.83 1.68654 237 0.00 1228.73 7017 159 0.00 337.00 19638 232 0.00 151 25 448757 -CM 199 0.00 1000.00 448756 258 0.00 2340.00 207061 5 0.00 367.80 W01579 234 0 DO 73.26 282567P 176 0.00 83 78 1838669 214 0.00 194.85 552667 44 0 00 -17.39 552131 50 0.00 17.39 378283 91 0.00 11.20 1210470074 60 0.00 21.32 211456 224 0 00 178.45 211455 225 0.00 105.60 211422 223 0.00 593.40 211352 219 0.00 277.04 211421 222 0.00 925.40 38879617 111 0.00 22.68 220648 107 0 00 65.84 220738 105 0.00 19.90 220723 108 0.00 7.22 2562814 70 0.00 204.48 215-A 187 0.00 2558 27 102554 163 7.00 82.92 648860 37 0.00 :329 59 648569 31 0.00 2115 55 649265 89 0.00 2722.84 0.0L 15319.20 SLP11-009 83 0.00 1440.00 SLP11-011 289 0.00 892 48 SLP11 010 368 0.00 60.00 43262 131 0.00 255.13 19638 231 0.00 151.25 282215P 174 0.00 43.20 551502 14 0.00 -61.99 551334 17 0.00 163.97 548350 24 0.00 93.00 RUN DATE 03/10/2011 TIME 10:41:14 SUNGARD PENTAMATION INC FUND ACCOUNTING 3UNOARD I'ENTAMATION INC DATE: 03/10/11 DIME: 10:41:01 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILI, LIST PAGE NUMBER. 16 ACCTPAY1 ACCOUNTING PERIOD: 3/11 SELECTION CRITERIA: payable due dale "03/21/2011" FUND 502 WATER/SEWER FUND ORGANIZATION ACCOUNT TITLE - ----- ---VENDOR- -- ---- - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 5025 970330 SUPPLIES: VEIIICL 17132 MENARDS 10599 210 0.00 32.78 5025 970840 DIESEL 107795 AL WARREN OIL COMPANY 648860 36 0.00 110.80 5025 970840 DIESEL, 107795 AL WARREN OIL COMPANY 648569 40 0 00 248.89 5025 970850 GASOLINE 107795 AL WARREN OIL COMPANY 649265 38 0.00 1466.15 TOTAL SEWER SYSTEMS 0.00 4895.66 5030 920110 PROFESSIONAL SER 07989 GEWALT HAMILTON ASSOC 4351.315 4 76 0.00 5583.00 TOTAL CSP WATER/SEWER 0.00 5583.00 TOTAL FUND 0.00 26989.07 RUN DATE 03/10/2011 TIME 10:41:15 SUNGARD PENTAMM.ON INC FUND ACCOUNTING SUNGARD PI:N'I'AMATION INC FUND ACCOUNTING DATE: 03/10/11 TIME: 10 41:01 SELECTION CRITERIA: payable.due dale "03/21/2011" FUND - S03 CITY OWNED PARKING FUND ORGANIZATION ACCOUNT - - TITLE - 5013 5013 5013 5013 5013 5013 5013 930050 930050 930050 930050 970350 970350 970350 R & M PARKING LO R & M PARKING LO R & M PARKING LO R & M PARKING LO SUPPLIES: PARKIN SUPPLIES: PARKIN SUPPLIES: PARKIN TOTAL CITY OWNED PARKING OPS TOTAL FUND 04422 107678 107678 107678 00189 01198 108957 CITY OF DES PLAINES CASH REQUIREMENTS BILL LJST PAGE NUMBER: 17 ACCTPAY1 ACCOUNTING PERIOD: 3/11 VENDOR -- - ---- PURCHASE OR INVOICE RECNO SALES TAX H & H ELECTRIC COMPAN COLLEY ELEVATOR COMPA COLLEY ELEVATOR COMPA COLLEY ELEVATOR COMPA ANDERSON LOCK CO LTD BUSHNELL, INC. NEHER ELECTRIC SUPPLY 18163 168 103144 220 1032.00 240 102777 241 639654 62 83531 254 310362-00 194 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 03/10/2011 TIME 10.41:15 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 273.'15 196.27 392.53 260.00 47.96 12.26 228.00 1410.77 1410.77 SUNGARD PENTAMATION INC DATE. 03/10/11 TIME: 10:41:01 I•'UND ACCOUNTI NG SELECTION CRITERIA: payable.due-dale-"03/21/2011" FUND - 604 - ESCROW FUND ORGANIZATION ACCOUNT --- --TITLE- 604 604 604 604 604 604 604 604 410020 410040 410040 410040 410075 410260 410260 410260 TOTAL ESCROW FUND TOTAL FUND ESCROW DEPOSITS REFUNDABLE BONDS REFUNDABLE BONDS REFUNDABLE BONDS HYDRANT DEPOSITS SPECIAL EVENTS: SPECIAL EVENTS: SPECIAL EVENTS: 109015 01664 03709 100887 109013 105447 10227 24642 CITY OF DES PI.AINES ('ASII REQUIREMEN'T'S HILL LIST PAGE NUMBER• 18 ACCTPAY1 ACCOUNTING PERIOD: 3/31 VENDOR-- •- - PURCHASE OR INVOICE RECNO SALES TAX ELECTRONIC COMMUNICAT K MART ALBRECHT ENTERPRISES CLASS HAIR STUDIO INC TOWER CONTRACTING LLC MAINE WEST HIGH SCHOO DES PLAINES PARK DIST MAINE WEST HIGH SCHOO 89396 347 P1110030058 376 P1110040190 370 I'ER010030030 242 REFUND 2011 319 DONATION3.11 308 DONATION3-11 310 DONATION3-11 309 AMOUNT 0.00 200.00 0.00 250.00 0.00 5000.00 0.00 200.00 0.00 1100.00 0.00 200.00 0.00 200.00 0.00 200.00 0.00 0.00 ALN DATE 03/10/2011 TIME 10:41:15 SUNGARD PENTAMATION INC - FUND ACCOUNTING 7350.00 7350.00 ARD PHNTAMATION INC : 03/10/11 : 10:41:01 FUND ACCOUNTING CITY OF DES PLAINES CASII REQUIREMENTS BILL LIST PAGE NUMBER: 19 ACCPPAYI ACCOUNTING PERIOD: 1/11 SELECTION CRITERIA: payable.due_date="03/21/2011" FUND - 701 RISK MANAGEMENT FUND ORGANIZATION ACCOUNT --- -TITLE---- ----------- VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 701F 920115 SUBSTANCE ABUSE 106122 ALEXIAN BROTHERS CORP 392565 358 0.00 80.00 701F 920330 CLAIMS ADMIN FEE 101449 GALLAGHER BASSETT SER 213582 284 0.00 838.00 701F 920350 WORKMENS COMPENS 05050 THOMAS RICHARD 2/01-2/14/11 336 0.00 989.12 701F 920350 WORKMENS COMPENS 05050 THOMAS RICHARD 2/15-2/28 88 0.00 989.12 TOTAL RISK MANAGEMENT 0.00 2896.24 TOTAL FUND 0.00 2896.24 RUN DATE 03/10/2011 TIME 10:41:15 SUNCARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 03/10/11 TIME: 10:41:01 SELECTION CRITERIA: payable.due dale="03/21/2011" FUND - 702 EQUIPMENT REPLACEMENT )RGANIZATION ACCOUNT - - -TITLE - CITY OF DES PLAINES CASH REQUIREMENTS BILL L.IS'1' ---VENDOR ---- 7022 980400 EQUIPMENT 08258 W S DARLEY S. COMPANY TOTAL FIRE DEPT EQUIP REPLCMNT TOTAL FUND PAGE NUMBER: 20 ACCTPAY1 ACCOUNTING PERIOD: 3/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 893845 145 0.00 70299.00 0.00 70299.00 0.00 70299.00 RUN DATE. 03/10/2011 TIME 10:41.15 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 03/10/11 TIME: 10:41:01 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 21 ACCTPAY1 ACCOUNTING PERIOD: 3/11 SELECTION CRITERIA: payable.due daLe "03/21/2021" FUND - 703 - 1 T REPLACEMENT FUND ORGANIZATION ACCOUNT TITLE - VENDOR --- •- -- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 703F 980420 COMPUTER SOFTWAR 100929 NEW WORLD SYSTEMS COR 8833 99 0.00 55080.00 TOTAL I T REPLACEMENT 0.00 55080.00 TOTAL FUND 0.00 55080 00 TOTAL REPORT 0.00 563804 42 RUN DATE 03/10/2011 TIME 10:41:15 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARI) PlNTAMATION INC - FUND ACCOUNT]NO DATE: 03/10/11 TIME: 10:98:03 CITY OF DES PLAINES CHECK REGISTER DISBURSEMENT FUND Manual Checks - Various Funds & Accounts CASH ACCT' CHECK NO 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 TOTAL CHECK 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 102005 TOTAL CHECK 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405243 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 405244 102005 405245 102005 405246 102005 405247 102005 405247 102005 405247 ISSUE DT 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/1] 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 02/25/11 VENDOR ORGANIZATION 00828 PETTY CASH 0637 00828 PETTY CASH 0637 00828 PETTY CASH 0637 00828 PETTY CASH 0637 00828 PETTY CASH 0637 00828 PETTY CASH 1224 00828 PETTY CASH 1224 00828 PETTY CASH 0639 00828 PETTY CASH 1224 00828 PETTY CASH 0639 00828 PETTY CASH 0637 00828 PETTY CASH 0637 00828 PETTY CASH 0637 00828 PETTY CASH 0651 00828 PETTY CASH 1820 00828 PETTY CASH 0620 00828 PETTY CASH 1811 00828 PETTY CASH 0620 00828 PETTY CASH 0620 00828 PETTY CASH 0639 00919 PETTY CASH 1214 00919 PETTY CASH 1211 00919 PETTY CASH 1211 00919 PETTY CASH 1212 00919 PETTY CASH 1214 00919 PETTY CASH 1211 00919 PETTY CASH 1211 00919 PETTY CASH 1212 00919 PETTY CASH 1211 00919 PETTY CASH 1214 00919 PETTY CASH 1214 00919 PETTY CASH 1213 00919 PETTY CASH 1212 00919 PETTY CASH 1212 00919 PETTY CASH 1212 00919 PETTY CASH 1214 009 9 PETTY CASH 12.3 02/25/11 109011 VISUAL COMPUTER SOLUTION 2082 02/28/11 109012 NORMAN CHAPMAN MD & ASSO 2082 03/04/11 101888 03/04/11 101888 03/04/11 101888 RUN DATE 03/10/11 TIME 10:58:04 A T & T A T & T A T & T 206F 206F 206F Page 22 --- DESCRIPTION -- SALES TAX AMOUNT FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CAS., PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH SHIFT S.'HED SOFTWARE PSYCH FORENSIC SERV 02-16 TO 03-15-2011 02-16 TO 03-15-2011 02-16 TO 03-15-2011 0.00 21.10 0.00 18 42 0.00 10.63 0.00 19.00 0.00 55 00 0.00 54.00 0.00 53.06 0.00 16.00 0.00 80.70 O 00 75.00 0.00 10.55 0.00 21.10 O 00 10.55 0.00 11.63 0.00 1/ 00 0.00 43.00 0.00 9.99 0.00 32.99 0.00 25.00 0.00 16.00 0.00 600.72 0.00 23 34 0.00 3.80 0.00 25.00 0.00 25.00 0.00 21 38 0.00 15 00 O 00 25.00 0.00 25 00 0.00 20 00 O 00 16 15 O 00 16 00 0.00 15.00 0.00 15 00 O 00 20.00 0.00 27.26 O 0 15 00 O 00 23 00 O 00 330 93 O 0,. 20200 00 0.00 8000.00 0.00 617.11 0.00 192.84 0.00 141.42 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DATE. 03/10/11 TIME: 10:58:03 FUND ACCOUN'T'ING CITY OF DES PLAINES CHECK REGISTER DISBURSEMENT FUND Manual Checks -Various Funds & Accounts CASH ACCT CHECK NO ISSUE DT - VENDOR Page 23 ORGANIZATION --- -DESCRIPTION-- -- SALES TAX AMOUNT 102005 405247 03/04/11 101888 A T & 'I 206F 02-16 TO 03 15 2011 0.00 1142.38 102005 405247 03/04/11 101888 A T & T 206F 02 19 TO 03-18-2011 0.00 78.30 102005 405247 03/04/11 101888 A T & T 206F 02-19 TO 03-18-2011 0.00 59.36 TOTAL CHECK 0.00 2231.41 102005 405248 03/04/11 102970 COMCAST CABLE 1224 ACCT 8771100710016716 0.00 18.80 102005 405248 03/04/11 102970 COMCAST CABLE 5025 ACCT 8771100710146216 0.00 79.80 102005 405248 03/04/11 102970 COMCAST CABLE 1212 ACCT 8771100710016724 0.00 10.44 102005 405248 03/04/11 102970 COMCAST CABLE 206F ACCT 8771100710016740 0.00 101.99 TOTAL CHECK 0.00 211.03 102005 405249 03/04/11 27917 NICOR 205F ACCT 56-97-35-5048 8 0.00 164.27 102005 405249 03/04/11 27917 NICOR 5023 ACCT 23-79-34-0000 5 0.00 B0.06 102005 405249 03/04/11 27917 NICOR 5023 ACCT 12-24-95-0000 5 0.00 1222.33 TOTAL CHECK 0.00 1466.66 102005 405250 03/04/11 108207 P N C EQUIPMENT FINANCE 206F L0130670000 3/20 4/19 0.00 96.00 102005 405250 03/04/11 108207 P N C EQUIPMENT FINANCE 703F L11130562000 3/20-4/19 0.00 540.00 102005 405250 03/04/11 108207 P N C EQUIPMENT FINANCE 703F OLD113489877 3/22 4/21 0.00 1897.00 TOTAL CHECK 0.00 2533.00 102005 405251 03/04/11 105062 U S BANK 703F L05000130210000 222 0.00 349.00 102005 405252 03/04/11 104712 VERIZON WIRELESS 0632 A#38046981000001 2-13 0.00 152.04 102005 405253 03/04/11 105976 WIDE OPEN WEST 0632 ACCT08055110350091894 0.00 84.50 102005 405254 03/07/11 06435 MEADE ELECTRIC COMPANY 1604 EVERLEIGH CONDOS PROD 0.00 1609.30 102005 405255 03/07/11 109005 MICHELE PORCELLI 5025 SANITARY SEWER REBATE 0.00 2000.00 TOTAL CASH ACCOUNT 0.00 39768.59 TOTAL FUND 0.00 39768.59 TOTAL REPORT 0.00 39768.59 RUN DATE 03/10/11 TIME 10:58:04 SUNGARD PENTAMATION INC - FUND ACCOUNTING for Warrant Register March 21, 2011 Page 24 Amount Transfer Date Automated Accounts Payable $563,804.42 3-21-2011 Manual Checks $39,768.59 ** Payroll Activity: Payroll $1,254,055.70 3-11-2011 RHS Payments - Electronic Transfer $0.00 Electronic Transfer Activity: Bank of America Credit Card $0.00 Chicago Water Bill ACH $0.00 Postage Meter Direct Debits $0.00 First Merit Bank Fees $0.00 IMRF Payments $189,151.83 3-10-2011 MICA Payment $0.00 Property Taxes $0.00 Short Term Loan Payoff $0.00 Debt Service Payments $0.00 Employee Medical/Dental Trust $654,946.78 * 3-9-2011 ' Multiple transfers processed on or before date shown ** See attached report Total Cash Disbursements: $2,701,727.32 ADOPTED BY THE CITY COUNCIL OF DES PLAINES THIS TWENTY-FIRST DAY OF MARCH 2011 AYES NAYS ABSENT Gloria J. Ludwig - City Clerk Martin J. Moylan - Mayor ager jnII DES PLAINES ILLINOIS Committee of the Whole Item #lb City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5378 MEMORANDUM Date: March 3, 2011 To: Jason Slowinski, • - mg Cit Manager From: Michael J. Earl, Dire i Human Resources Subject: Interlocal Agreement — Des Plaines Senior Center Issue: Approval of an Interlocal Agreement is necessary to authorize the City's continuing contribution of $40,000 to assist in supporting the operations of the Des Plaines Community Senior Center, also known as the Frisbie Senior Center. Background: In 2010 the City adopted Resolution R-2-10 authorizing the execution of an interlocal agreement between the Dcs Plaines Park District, City of Des Plaines and the Des Plaines Community Senior Center. Per the agreement, the City pays $40,000 and the Park District pays $30,000 for Senior Center programming. This agreement was included in the 2011 Budget approved by the Council. Analysis: Newly appointed President and CEO of the Frisbie Senior Center, Stephen H. Samuelson, will be present at the March 21, 2011 meeting to provide a status report on Senior Center activities and answer any questions the City Council might have. A 2010 year-end report from the Senior Center is also attached for your review. Recommendation: Staff recommends the City Council reach concurrence regarding continued support of the Des Plaines Community Senior Center as detailed in the attached Interlocal Agreement. w/Attachments: Resolution Interlocal Agreement 2010 Year End Report CITY OF DES PLAINES RESOLUTION R - 36 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES, THE DES PLAINES PARK DISTRICT AND THE DES PLAINES SENIOR CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, 5 ILCS 220/1 et seq. (2008), "Intergovernmental Cooperation Act", encourages cooperation between governmental entities and agencies; and WHEREAS, the City of Des Plaines (City) and the Des Plaines Park District (Park District) desire to provide certain funding for the Des Plaines Community Senior Center (Senior Center), also known as the Frisbie Senior Center for program services to the Des Plaines Senior citizens through the Senior Center; and WHEREAS, the City has agreed to fund $40,000.00 to the Senior Center; and WHEREAS, it is in the best interest of the City to authorize the City Manager to execute, and City Clerk to attest, the Interlocal Agreement between the City of Des Plaines, the Des Plaines Park District and the Des Plaines Senior Center for the provision of funding for services by the City of Des Plaines and the Des Plaines Park District. The City will fund $40,000.00 to the Des Plaines Senior Center in 2011; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the Acting City Manager is hereby authorized and directed to execute, and the City Clerk to attest, the Interlocal Agreement between the City of Des Plaines, the Des Plaines Park District and the Des Plaines Senior Center for the provision of funding for services provided to Des Plaines seniors by the Frisbie Senior Center the total contribution by the 1 City of Des Plaines for the year 2011 shall be in the total amount of $40,000.00, a copy of which is attached hereto and made a part hereby as Exhibit "A." SECTION 3: That the Finance Director is hereby authorized to issue payment, on behalf of the City, to Des Plaines Senior Center, 52 E. Northwest Highway, Des Plaines, Illinois 60016, in the amount of $40,000.00. SECTION 4: That the provisions of Resolution R-18-05 and R-37-05 and their respective underlying Agreements remain in full force and effect. SECTION 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal \Res\2011\.Senior Center Funding 2011 2 INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES, THE DES PLAINES PARK DISTRICT AND THE DES PLAINES SENIOR CENTER FOR THE PROVISION AND FUNDING OF SERVICES THIS AGREEMENT, entered into between the City of Des Plaines (hereinafter "City"), the Des Plaines Park District (hereinafter "Park District"), and the Des Plaines Senior Center (hereinafter "Senior Center") also known as the Frisbie Senior Center, provides as follows: WHEREAS, this Agreement is entered into pursuant to the Intergovernmental Cooperation provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq. and Public Act 91-0424; and WHEREAS, the City of Des Plaines, the Des Plaines Park District and the Des Plaines Senior Center are the Parties to this Agreement and have agreed for the provision and funding of services, by the City, the Park District; to the Senior Center for providing programming services; and WHEREAS, for some years the City and Park District have provided funding and services and in an effort to more equitably distribute the tax burdens for services has determined to redefine the amount the City and Park District should pay for programming and services to be provided to the Senior Center; NOW THEREFORE, the City, the Park District and the Senior Center agree as follows: 1. The recitals as set forth above are incorporated into the body of this Agreement as if fully set forth herein. 2. The City and the Park District shall fund programming services as follows: In 2011, the City shall pay $40,000.00 and the Park District shall pay $30,000.00 for programming services. 3. The Interlocal Agreements between the City of Des Plaines, the Des Plaines Park District and the Des Plaines Senior Center for the provision and funding of services, by the City of Des Plaines and the Des Plaines Park District, copies of which are attached hereto and made a part hereof as Exhibit "A," including without limitation, the provisions of Resolution R-18- 05 and R-37-05 and their respective underlying Agreements shall remain in full force and effect to the extent not inconsistent herewith. Exhibit `W' 4. The programs to be funded shall be annually reviewed and future programming agreed to by the respective Staff of each of the three Parties hereto. The City may restrict funding to currently existing or comparable programs as determined by the City Manager or his designee. The Parties hereto agree that the Park District funding is restricted to recreational programs as determined by the Park District Director or his designee. Notice of any change(s) shall be made in writing 60 days prior to effective date of the change(s). 5. The Senior Center Staff shall provided the City and Park District periodic reports on no less than a semi annual basis and such reports shall include the number of Des Plaines residents served. The Senior Center Staff shall, at a time and date mutually agreed, make an annual presentation to both the City and the Park District regarding the programs and services delivered resulting from the funding provided. 6. The Senior Center will acknowledge the City and Park District's funding support as Diamond Level Sponsors in its monthly newsletter, materials both paper and electronic, and any publicity efforts or promotional vehicles as reasonably identified by the respective Staffs of the Parties. 7. The City will continue to provide refuse pickup and landscaping services as previously agreed to by separate Agreements. 8. This Agreement shall be controlled by the governing law of the State of Illinois and the venue for any disputes that arise hereunder shall be in the Circuit Court of Cook County Illinois, Second Municipal District. 9. This Agreement shall be binding upon the parties, their successors, and/or assigns, and may not be terminated or restricted except in accordance with the provisions of this Agreement and by a writing executed by both parties. 7 10. This Agreement may be terminated by a written notice, directed to the other parties hereto, dated at least 90 days prior to the effective date of termination. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and by executing this Agreement, the parties do hereby affirmatively state that they have been given full authority by their respective governing bodies to execute this Agreement. CITY OF DES PLAINES DES PLAINES PARK DISTRICT By: By: Its: Acting City Manager Its: Date: Date: ATTEST: ATTEST: Its: City Clerk Its: DES PLAINES SENIOR CENTER By: Its: Date: ATTEST: Its: Legal \Agreements\Senior Center Agreement 2011 3 DES PLAINES SENIOR CENTER City of Des Plaines 2010 Year -End Grant Report Introduction In February of 2010 the City of Des Plaines awarded a $40,000 grant to Des Plaines Senior Center in support of programming services offered at the Frisbie Senior Center. The following report conveys information about how the funding was utilized and resulting outcomes for the persons served in 2010. Use of Funds Carrying out its mission to serve active people - 55 and older - through socially, intellectually, and physically enriching programs, the Frisbie Senior Center (FSC) had over 20,000 visits during 2010. Contributing to this utilization is a membership of nearly 1,000 individuals, over 1,700 daily activity users, and a variety of user groups, mostly represented by various community organizations (e.g. Des Plaines Women's Club, Des Plaines, Garden Club, Veterans' Roundtable, etc.). With over 65 monthly offerings, many of which occur on a weekly or bi-weekly basis, the Frisbie Senior Center provides: daily social and recreational activities; on-going educational programming; planned day trips and extended trips; one-to-one counseling options, focusing on health, legal, employment, and a host of other topics; assistance with determining eligibility for and enrolling in federal, state, county, and municipal benefits programs; medical equipment, offered through our Medical Closet program, that can be purchased or rented at below market pricing; and access to a Veterans' Affairs representative fours days per week, through an on-site VA office. A portion of the total grant — $25,000 — received by the city in 2010 was dedicated to supporting the aforementioned programming and services offered at the Frisbie Senior Center. These funds helped to offset nearly 13% of all program related expenses incurred in 2010. The remaining $15,000 has been used as matching funds for grant support received through AgeOptions to support the congregate meal program offered through the FSC's Cumberland Cafe. The Cumberland Cafe is a casual dining room, which is open to the general public, providing breakfast and lunch menu offerings. Through the Cafe, assistance is offered to persons 60 and over who fall into the low-income bracket via a congregate meal program. Enrolled participants are eligible to receive one meal (breakfast of lunch) per day, Monday - Friday, for a cost of $4.50/meal. The grant and matching funds are used to offset the actual costs for preparation and service of these meals. In 2010, nearly 9,000 meals were served to congregate meal participants, which accounted for approximately 63% of all meals prepared in the Cumberland Cafe. This aspect of programming services continues to be of significance as it supports the aging population in Des Plaines, especially those living independently. Although not supported by the city funding, the Des Plaines Senior Center (DPSC) continues to operate a resale shop. This enterprise has proven to be a successful venture, whereby sales proceeds are used to support programs and services offered at the Frisbie Senior Center. Indirectly, this venture benefits the community and its residents by offering gently used clothing and merchandise at significantly reduced costs. Additional support is provided to needy families and individuals on a case-by-case basis, often resulting from referrals by other organizations and agencies, including the city's Department of Human Services. Des Plaines Senior Center — 2010 Year -End Grant Report — Page 2 of 2 Organizational and Program Changes The calendar year of 2010 was a time of significant transition within the DPSC. After nearly 17 years, Sharon Smith stepped down as Executive Director. For an interim period, Ron Buch assumed the role of President and CEO, while the Board of Directors determined the organization's needs and conducted a search for a permanent replacement. Effective January 1, 2011, Stephen Samuelson joined the organization in the capacity of President and CEO, and now oversees all aspects of the operations for the Center. In April of 2010, a site consolidation within the organization occurred. For nearly five years, programs and services were provided at the Frisbie Senior Center location as well as at the Des Plaines Park District's Prairie Lakes Community Center. When an intergovernmental agreement expired with the Des Plaines Park District, all programming and services relocated to the FSC, where the organization currently operates today. Although this consolidation also resulted in a reduction of personnel, general operations were impacted minimally. Future Goals The Des Plaines Senior Center looks forward to collaborating with the city in years to come. Most immediately and for 2011, organizational goals include: • increasing the utilization of the Cumberland Cafe and its congregate meal program; • engaging other community organizations and exploring collaborative opportunities; • increasing the social as well as human service offerings and outreach provided at the Frisbie Senior Center; • exploring the need for and feasibility of an Agribusiness market, targeting seniors and other low-income residents of the community; • establishing a partnership with the Self -Help Closet and Pantry of Des Plaines; and • making the facility available to other entities, whether on a rental or in-kind donation basis. Working toward these goals will continue to support the organization's mission, while providing an opportunity for the Des Plaines Senior Center to enhance its support of older adults living in Des Plaines and serving as a steward of community partnership. Conclusion The City of Des Plaines' investment in the Des Plaines Senior Center has reinforced a variety of senior programming and services as well as community outreach to older adults. Through this continued partnership, the Des Plaines Senior Center looks forward to providing on-going social engagement, recreational opportunities, meal assistance, resource coordination, and other outreach activities for seniors living in Des Plaines. Thank you, again, for your continued support. CITY OF 0, DES PLAINES ILLINOIS Committee of the Whole Item #2a City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: March 8, 2011 To: Jason Slowinski, A : ig ity Manager From: Michael G. Barth • : u - DirectoF of Community & Economic Development 2 Scott Mangum, Senior Planner b I A Subj: Extension Request — 1382-1398 Prairie Avenue (Franczak) Issue: On April 19, 2010, the City Council adopted Ordinance Z-8-10 granting an extension until March 22, 2011 of prior Ordinances (Z-7-07, Z-6-08, Z-1-09) which authorized two variations to the zoning code to allow the construction of a 40 -unit condominium development at 1382-1398 Prairie Avenue. Given the state of the present condominium market, the developer has requested an additional 12 -month extension. Analysis: The proposed project is located within the C-5 Central Business district, and the density proposed is appropriate in close proximity to the Metra transit station. Due to site constraints, the City Council in 2007 approved two major variations for this project: (a) to permit a lot area of 27,900 square feet instead of a minimum lot area of 65,000 square feet for the number of units proposed; and (b) to allow development with no interior parking lot landscaping, rather than the required 5% interior parking lot landscaping. Conditions of approval included a contribution of $20,000 for improvements to the adjacent park site at Lee Street and Prairie Avenue. The required parking ratio at the time the variations were approved was 1.5 spaces per unit; this project is the last housing project to retain the 1.5 parking requirement. The City has subsequently also adopted updated Building Codes. The applicant submitted construction plans in 2008, but permits were not issued as plan corrections were required. The economic realities of the current housing market have prompted a number of developers to seek extensions of their variations, and the Council has approved several such requests dunng 2008, 2009, and 2010. It is unclear when the housing market will rebound. Therefore the policy decision before the Council is whether granting multiple extensions is preferable to having the developers reapply for those variances when they are truly ready to start their projects. If an extension of variations is denied, the applicant would have the ability to reapply under current ordinances, enabling City Council to consider the request in light of the development climate at that time. Recommendation: It is recommended that the City Council consider the policy decision to grant a 12 -month extension to Ordinance Z-8-10 for the 1382-1398 Prairie Avenue project based on the specific facts of this development. ATTACHMENTS: Site Aerial Photo Correspondence: Tuttle, Vedral & Collins 2/1/11 Location Map - 1382-1398 Prairie Avenue Prepared by Community and Economic Development Department: SM, March 9. 2010 WILLIAM D. VEDRAL BARRY G. COLLINS February 1, 2011 TUTTLE, VEDRAL & COLLINS, P.C. ATTORNEYS AT LAW 733 LEE STREET SUITE 210 DES PLAINES, ILLINOIS 60016-6405 847-824-0124 FAX 847-824-7905 Email: tvc-lawegamelilech.net VIA REGULAR MAIL AND E-MAIL Michael G. Bartholomew, Director Community & Economic Development City of Des Plaines 1420 Miner Street ues Haines, IL 60016 RECEIVED Com►unity Dev. Re: Request to Extend the approvals granted in Ordinance Z-7-07 1382-1398 Prairie, Des Plaines, Illinois Our File No. 1978 -187 -6Y -X Dear Mr. Bartholomew: MILTON H. TUTTLE (1913 - 2007) As you are aware, the housing construction industry has continued its decline throughout 2010 both nationally and in Des Plaines, Illinois. As a result, R Franczak & Associates, Inc. must request an extension pursuant to Section 3.6-12 A of the City of Des Plaines Zoning Code of the approvals contained in Ordinance Z-7-07 for the construction for a 40 unit condominium development at 1382-1398 Prairie Avenue, Des Plaines, Illinois. On March 19 2007, the Des Plaines City Council passed Ordinance Z-7-07 which authorized two major variations to Section 7.3-8 E and Section 10.8-3 C to allow the construction of a 40 unit condominium development with a lot area of 27,900 sq. ft. with nn interinr parking lot landscaping parking for 1-1/2 cars per unit, and three conditions as set forth in the Ordinance A one year extension of Ordinance Z-7-07 was granted on April 19, 2010. My client did submit all building plans on or before May 1 2008, but I am not aware if the City has approved the building plans (The City's review may have been placed on hold until the economic conditions improved.) My client did not commence construction prior to March 1 200.c., and in fact, has not begun construction at all because of the adverse economic conditions of the industry Michael G. Bartholomew, Director City of Des Plaines February 1, 2011 Page 2 My client and I hope the City will take into consideration the extremely adverse economic conditions affecting the residential construction industry and will grant my client's request to extend the approvals granted in Ordinance Z-7-07. Please telephone me so we may discuss the process the City wishes my client and me to take to obtain the requested extension. Thank you. Very truly yours, Barry G./Collins i.BGC:mh cc: Honorable Mayor Martin J. Moylan (Via E -Mail) Acting City Manager, Jason Slowinski (Via E -Mail) First Ward Alderman Patricia Haugeberg (Via E -Mail) City Attorney, David Wiltse (Via E -Mail) R. Franczak & Associates, Inc. (Via Facsimile) DES PLAINES ILLINOIS City of Des Plaines City Attorney's Office 1420 Miner Street, Room 401 Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 CONFIDENTIAL MEMORANDUM Date: March 11, 2011 11-195 To: Jason Slowinski, Acting City Manager From: David R. Wiltse, City Attorney Re: Extension Request for 1382-1398 Prairie Avenue Issue: Whether the Council should extend the two major variation allowed by Z-7-07. Analysis: In recent years, due to economic conditions, several developers have approached the City for extensions of their development projects. My legal advice has been that, absent grounds for denial, extensions should be granted. This is particularly so when other developments have been extended. To put it another way, if other extensions are granted, and one is not granted, there should be grounds for the denial or the City may be subject to a challenge that the denial was arbitrary and capricious. Last year we broke with the pattern for granting extensions when we placed Riviera on Committee of the Whole and then later when we denied the extension for HNI. Although Riviera was approved, the matter went to Committee for consideration of the extension instead of Consent Agenda. With the HNI request, key difference there was that the City is the owner of the property and not just passing on an extension request of a developer on a project on someone else's property. Since that time, there have been one other extension request that has been granted. Changes in zoning are judged by factors which were established, decades ago, in an Illinois Supreme Court case involving LaSalle Bank. These factors and two others later added by the Supreme Court have come to be known as the "LaSalle factors". It should be clear that while the LaSalle factors are used to determine granting of zoning changes, they are not used in granting or denying requests for extension of conditional uses. There is no entitlement to an extension, but there should be reasons for denial of any extension. Recent extension requests that have been granted have cited the difficult economic conditions as reasons to extend. However, some extensions requests are now reaching the third and fourth extension. City Staff wishes the City Council to review the process for extensions and review the policy that extensions be considered based on the facts and circumstances of each request. If the request is, for example, the extension of a residential development, does the City Council want to wait 1 potentially 4 or 5 more years while the condo/townhouse market recovers? It may be preferable that the extension request is denied and the developer returns to the application process when the market is ready. This change in approach, if approved, would mean that extension requests would no longer be placed on the Consent Agenda. Instead each extension request would be placed on Committee of the Whole and each developer required to explain the request, demonstrate that the project is still viable, state how close they may be to actually beginning the project and answer similar questions. An additional factor present in this case is that the petitioner is relying on the shared use of a City parking lot to meet the minimum parking requirements. As of yet, the shared parking agreement mentioned in Z-7-07 has never been presented to the City by the developer. The Council may wish to consider whether the shared parking arrangement is still acceptable to the City Council. City Staff has consulted on this matter with outside counsel, Bob Kenny of the law firm of Shain, Burney, Banks & Kenny, Ltd., who concurs with this legal opinion. Recommendation: The Community and Economic Development Department recommendation on this extension is neutral as the City Staff believes that due to changed circumstances in the marketplace, the approach to extension requests should be reviewed and the petitioner called to demonstrate the reasons the extension should be granted. DRW:mu Legal \Memos\2011\Slowinski 1382-1398 Prairie Ave Extension Confidential 2 CITY OF Ytea oe tun' y ug' DES PLAINES ILLINOIS Committee of the Whole Item #2b City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-391-2196 STAFF REPORT Date: February 9, 2011 To: Jason Slowinslci, Acting C' ► nager Michael G. Bartholome Dire y or of Community & Economic Development " vp From: Scott Mangum, Senior Planner, Community & Economic Development Department Pi Subj: Conditional Use Permit for operation of a motor vehicle sales operation, 1424 Lee Street, Case # 11 -002 -CU cc: Petitioner Case File Issue: The petitioner is requesting a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the operation of a motor vehicles sales operation in the C-3 District. Analysis: Proposed Use Petitioner Owner Plan of Operation Motor Vehicle Sales, in addition to existing Auto Service Repair Ogden Auto Haus, Inc. 1 Westbrook Corporate Center, Suite 300, Westchester, IL 60154 1424 Lee St LLC, PO Box 2142, Des Plaines, IL 60017 Operate a motor vehicles sales business with three employees Monday -Friday: 9:00 am to 8:00 pm, Saturday 9:00 am to 6:00 pm. Existing Use Vacant tenant space (Auto Service Repair in other tenant space) Surrounding Land Use North: Commercial - Restaurant/Bar East: Commercial — Vacant, Shopping Center South: Commercial West: Vacant Page 2 of 5 Existing Zoning Surrounding Zoning Street Classification Comprehensive Plan C-3, General Commercial North: C-3, General Commercial East: C-3, General Commercial South: C-4, Regional Shopping West: R-1, Single Family Residential Lee Street is a Arterial Street. The Plan recommends a Community Commercial use for this site. The applicant, Ogden Auto Haus, has applied for a Conditional Use Permit for Motor Vehicle Sales at 1424 Lee Street, Suite B. The approximately 2,500 square foot tenant space is empty, while Suite A currently operates as an Auto Service Repair facility, which is permitted by right within the C-3 Zoning District. The approximately 25,400 square foot site is located at the southwest corner of Forest Avenue and Lee Street. The site is accessed by two curb cuts off Forest Avenue and improved with a one-story building and approximately 24 parking spaces. The proposed business would operate six days per week with an anticipated maximum of 3 full-time employees. The applicant states that the sale of mostly used late model diesel and alternative fuel vehicles would occur via the internet. Operations at this location would consist of office work, internet marketing, and finalizing sales documents. Vehicles would not be stored or displayed outdoors. Vehicles would be stored at a remote location outside of Des Plaines. The tenant space has a roll -up door and the floor plan indicates the ability to store up to 4 vehicles indoors. The vacant lot to the west of the subject property is zoned for a single-family residential use. A deteriorated privacy fence separates the parcels. Conditions of approval are recommended to limit the hours of operation, location of display vehicles, and address the condition of the fencing. The zoning ordinance requirement for a traffic study has been waived by the Zoning Administrator because, as proposed, the internet sales activity with limited indoor display of vehicles would generate a small amount of traffic, and thus, should not negatively affect the current traffic conditions. The point of collection of sales tax for vehicles sold is determined by the residency of the buyer. State of Illinois resident's sales tax would be collected at the time of sale, and the City of Des Plaines would receive a portion of the sales tax. For nonresidents (out-of-state) buyers the State of Illinois has reciprocal exemption agreements with 41 of the other 49 states, meaning that sales tax is not collected by the dealer for residents of those states. Tax would be collected for residents of the eight states without reciprocal exemption agreements. In sum, it is staff's understanding that the City of Des Plaines would receive sales tax for vehicles purchased by Illinois residents. Page 3 of 5 Conditional Use Findings: As required by Section 3.4-5 (Standards for Conditional Uses) of the Zoning Ordinance, the proposed development is reviewed below: A. The proposed conditional use is in fact a conditional use established within the specific Zoning district involved: Comment: Motor Vehicles Sales is a conditional use in C-3, General Commercial Zoning District, as specified in Section 7.3 of the 1998 City of Des Plaines Zoning Ordinance, as amended. B. The proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan; Comment: The 2007 Comprehensive Plan recommends a Community Commercial use for this site. C. The proposed conditional use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity; Comment: The proposed Motor Vehicle Sales operation fronts on Forest Avenue, an arterial street that currently has an auto -oriented character in the area near Forest Avenue. Conditions of Approval incorporate site improvements and operational requirements to lessen the impact of operations. D. The proposed conditional use is not hazardous or disturbing to existing neighboring uses; Comment: With proposed conditions of approval relating to site improvements, location of display vehicles, and hours of operation, none of the functions of the Motor Vehicle Sales operation are anticipated to be hazardous or disturbing to the surrounding neighborhood. E. The proposed conditional use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the conditional use shall provide adequately any such services; Comment: After reviewing the petitioner's plans, the proposed conditional use would be served adequately by essential public facilities and would not overburden existing public services. F. The proposed conditional use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community; Page 4 of 5 Comment: The proposed conditional use would appear to have adequate public facilities; it would not create a burden on public facilities nor would it be a detriment to the economic well being of the community. G. The proposed conditional use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors; Comment: With proposed Conditions of Approval, the proposed Motor Vehicle Sales operation is not anticipated to create additional traffic, noise, or odors that could be detrimental to surrounding land uses. H. The proposed conditional use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares; Comment: The proposed project is not anticipated to generate a significant increase in traffic, and thus will not negatively affect current traffic conditions. I. The proposed conditional use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance; Comment: The proposed Motor Vehicle Sales operation would be located within an existing commercial building. The proposed plan would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. J. The proposed conditional use complies with all additional regulations in the Zoning Ordinance specific to the conditional use requested; Comment: The proposed conditional use appears to comply with all additional regulations within the Zoning Ordinance. Recommendations: The Community Development Department recommends approval of the conditional use permit request for a Motor Vehicle Sales operation, based on review of the information presented by the applicant and the findings made above, as specified in Section 3.4-5 (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the following Conditions of Approval: 1. Prior to issuance of the Conditional Use Permit, the applicant shall repair or replace the privacy fencing along the west property line to the satisfaction of the Director of Community and Economic Development. 2. Hours of operation are limited to: Monday -Friday: 9:00 am to 8:00 pm, Saturday 9:00 am to 6:00 pm. Page 5 of 5 3. Emission of noxious, objectionable or annoying odor in such quantities as to be detectable at any point along a lot boundary is prohibited. 4. All parking areas shall be surfaced and striped to meet all applicable Building Code hard surface requirements. 5. No outdoor display or storage of vehicles shall be permitted. 6. Prior to issuance of the Conditional Use Permit, the applicant shall repair or replace the front elevation to the satisfaction of the Director of Community and Economic Development. The Zoning Board of Appeals recommended (6-0) that the City Council approve, subject to conditions, the above-mentioned conditional use permit for a Motor Vehicle Sales operation in the C-3 zoning district. Under Section 3.4-4-C of the Zoning Ordinance (Conditional Uses) the City Council has the authority to approve, approve subject to conditions, or deny the above- mentioned conditional use permit for a Motor Vehicle Sales operation in the C-3 zoning district. Staff requests that this item be placed on the Committee of the Whole agenda at the March 21, 2011 City Council meeting. SM/sm Attachments: Attaclunent 1: Attachment 2: Attachment 3: Attachment 4: Attachment 5: Attachment 6: Petitioner's Conditional Use Application Location Map Site and Context Photos Plan of Operation Draft Minutes of the February 8, 2011 Zoning Board of Appeals Hearing Letter from Zoning Board of Appeals to the Mayor Exhibits: Ordinance authorizing a Conditional Use Permit for a Motor Vehicle Sales operation at 1424 Lee Street. W/ Exhibit A: Plat of Survey prepared by Barrington Engineering Consultants, Ltd., and dated April 14, 2005. W/ Exhibit B: Floor Plan prepared by Acy Marsenic, and submitted on January 7, 2011. DO NOT WRITE IN THIS AREA — FOR OFFICE USE ONLY CASE NUMBER: ) - o 0 CO DATE FILED I' 1' H Address of Conditional Use: Iyay LEE St. , Des Plaines, IL. Fee Paid/Receipt Number:L4 3 51 LI C) Amount: 3 g 5 '57)Date: I - 1 1 I I PDF's are being: ❑ Submitted on a CD-ROM OR ❑ E-mailed to the Project Manager Project Manager: Legal Notice Publication Date: , published in the: Journal Topics Scheduled hearing date: c) 'g ' 11 at 7:30 P.M. in Room 102, City Hall Action by Zoning Administrator/Zoning Board of Appeals/City Council: A Conditional Use is requested in accordance with the City of Des Plaines Zoning Ordinance Section(s) -1. 3 —1..+ as amended, to allow the: cjpu rc,,� N 11€ on the property described by the attached legal description. c_ Applicant(s) Name: 0,9.4�ku(Ta\\,6,<-,4Signature Telephone:311— 1'Db b/D Fax: .121)--&)\-1,43.1=s- Mailing o%SMailing Address: \ VV Q, C�� GDC o (6'C42.J.—e r< uC --o0 Q,C .- -- 60\LE \ Property Owner(s) Name:`40 L.\-.L'—Signature Telephone tf6 • -n\kZ j1‘Fax ?\- k r Mailing Address • G . CeD4Ct `3 1�_ 60a1 Contact Person: C\ X\C'cc- Telephone:- ll rI�-\-mss. Ill =� IA 1:-Mail: ,-,(4.Z.c,..ts\c'sr--��rY..‹.--. r\fl-� Mailing Address:l , Address of Property - \—b \ , lies Plaines, IL. 60016 Property Index Number: CP\ _ r (From tax bill or township assessor's office) Applicant's interest in the property: [] sole owncr ❑ lessee ❑ contract purchaser Other (explain): Present Zoning Classification of Property: Current Use of Property: Proposed Use of Property: �-3 4 1Gta�'� SCa,,=1Z Bulk and Scale Evaluation (Please fill out completely): Name(s) of Tr st Beneficiary (ies)* J\) Address (ens), Trust Beneficiary (ies)* /V * All applications involving property held by a land trust must be signed by the trust officer of the institution holding the trust as the owner of the property. Additionally, the trust beneficiary and his/her current address must be disclosed on this form. The application must also be accompanied by the following: A certified copy of the trust agreement. A letter from the trustee certifying that the beneficiary as shown on this application is correct and disclosing any beneficiary changes or lack thereof during the 12 months preceding the filing of this application. .10 t STANDARDS FOR CONDITIONAL USES The Zoning Board of Appeals and the City Council review the particular facts and circumstances of each proposed Conditional Use in terms of the following standards. Because of this, please answer all questions in detail. "Yes" and "No" answers will not be accepted, and if used, may delay your hearing. A. Is the proposed conditional use, in fact, a conditional use established within the specific zoning district involved? (Please explain in detail) 13. Is the proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan and this Ordinance? (Please explain in detail) VGA Gc)(h'N'V SNerv,\\12— c C<--z-z)f rn,-- ,,.-c�.'c--) \ Ute 1/4 e+n Ott( VY\k'(e � i p C. Is the proposed conditional use designed, constructed, operated, and maintamed so as to be harmonious and appropriate in appearance with the existing or intended character f the general vicinity? (Please explain in detail) vel ce)rr-. -� d uZS €.-- \-. \ oc, \ t\,2 c. P D. Is the proposed conditional use is not hazardous or disturbing to existing neighboring uses? (Please explain in detail) E. Is the proposed conditional use to be served adequately by essential public facilities and services such as highways, streets, police and lire protection, drainage structures, refuse disposal, waste and sewer, and schools; or the persons or agencies responsible lin- the establishment of the proposed conditional use shall provide adequately any such services? (Please explain in detail) D •C-• Ca CI ` 0t . .-•• . F. Does the proposed conditional use does create excessive additional requirements at public expense for public facilities and services and not be detrimental to the economic welfare of the community? (Please explain in detail)_ Kbp G. Does the proposed conditional use involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors? (Please explain in detail) 0 Mc b tit t`Qb� « G tf:c XL), c -e - r\f-) C> CXCL • H. Does the proposed conditional use provide vehicular access to the property designed that does not create an interference with traffic on surrounding public thoroughfares? (Please explain in detail) y‘e. k(in I. Does the proposed conditional use result in the destruction, loss, or damage of a natural, scenic, or historic feature of major importance? (Please explain in detail) (� J. Does the proposed conditional use comply with all additional regulations in this Ordinance specific to the conditional use requested? (Please explain in dtail) y� -T�c• t2 c � �`-u� _ w •�� �- � c\c„ •: „?\1--- yoes-o\ ?4\ ov.er\--ez, &,oc- ec,.. .\\,. 1 C \ (\ e__ fZ ti S�.I ,e v r G c Y \I ! \ 1 lJ `C1 tJ ��� L l .� `��1•f,� :Jul` l y\�\L�{��� ��1� C I/ W ,\ :moi I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith are true to the best of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting; maintaining, and removing public hearing notices as may be required, and, as well as, conducting site analysis. �--�/ c.•. /- // (Signature of Applicant or Authorized Agent) (Date) _. -U Signatu of Owner) (Date) /Sit k Attachment 2, Location Map - 1424 Lee Street Prepared by Community and Economic Development Department: SM, February 1, 2011 Errnirrrrk 24 Lee Stree Ogden Auto Haus 1 Westbrook Corporate Center #300 Westchester, IL 60154 708-878-4889 708-774-5422 Scott Mangum Senior Planner Community Development City Of Des Plaines 847-391-5392 RE: Plan of operation at 1424B Lee St Des Plaines. IL Hours of operation Monday -Friday 9am — 8 pm Saturday 9am — 6pm Employees 3 full time employees Operation consists if internet sale of late model used vehicles, primarily focusing on diesel and alternative fuel vehicles. This will not operate like or resemble a used car lot. Vehicles will NOT be stored or displayed outdoors, vehicle storage is at a remote facility outside of the Des Plaines area. There is room to display 4 vehicles indoors, as required by state law. Day to day operation consists of general office work, Internet marketing, and finalizing the paperwork of vehicles being sold. Jtoehment DES PLAINES ZONING BOARD OF APPEALS FEBRUARY 8, 2011 MINUTES The Des Plaines Zoning Board of Appeals held its regularly scheduled meeting on Tuesday, December 14, 2010, at 7:30 P. M., in Room 101, City Council Chambers, of the Des Plaines Civic Center. ZONING BOARD OF APPEALS PRESENT: Catalano, I lo(herr, Porada, Saletnik, Seegers, Szabo ABSENT: None Also present was Director Michael Bartholomew and Senior Planner Scott Mangum, Department of Community and Economic Development. Chairman Seegers called the meeting to order at 7:33 P. M. Attachment Case Ill 1 -002 -CU 1424 Lee Street February 8, 2011 ['age 2 Case #11 -002 -CU - 1424 Lee Street Request: A Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the operation of a motor vehicle sales operation in the C-3 District. Mr. l)ragan Dubak and Mr. Acy Marsenic, 1424 Lee Street, were sworn in to give testimony in this ease. Mr. Dubak explained that he and Mr. Marscnic are the principals and owners of the center and the proposed business. Mr. Dubak stated that the tenant space has been vacant for at least the last 3-5 years. The proposed business would sell mostly diesel and late model used cars valued at greater than $20,000 and would generate sales tax for the City without the need for outdoor display of vehicles. Mr. Dubak added that marketing would be primarily through the internet. Chairman Seegers inquired about changes to the building or display room. Mr. Dubak stated that indoor storage for four vehicles would meet State requirements, while additional vehicles would be stored at an indoor location outside of the City. Chairman Seegers asked if the business would utilize the existing roll - up door facing north on the west end of the building. Mr. Dubak confirmed that it would. Mr. Ilofherr asked about the location of the off-site storage. Mr. Dubak replied that the location would be within an existing warehouse that he owned in LaGrange. Mr. Ilofherr inquired whether sales tax would be collected by the City of Des Plaines. Mr. Dubak confirmed that while the internet would be used for marketing, sales would take place at the location and Des Plaines would be the delivery point for sales tax purposes. Mr. Porada asked if State of Illinois forms would be completed upon sales. Mr. Dubak confirmed that State forms would be completed. Mr. Porada confirmed that no outdoor display of vehicles would be provided per the Plan of Operation. Mr. Dubak confirmed, stating that only employee vehicles would be parked outside and that the display vehicles would be indoors. Mr. Porada suggested that Condition of Approval number 5 be re -worded to also prohibit outdoor storage of vehicles. Mr. Saletnik noted that the photos showed the front fascia was peeling and in disrepair. Mr. Marsenic stated that the fence would be replaced and the fascia would be repainted in addition to re -decorating the interior space. Mr. Saletnik stated that he would support a condition number 6 to remedy the condition of the fascia. Chairman Seegers called for the Staff Report to be read by Mr. Mangum. Staff Report: Issue: The petitioner is requesting a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the operation of a motor vehicles sales operation in the C-3 District. Analysis: Proposed Use Motor Vehicle Sales, in addition to existing Auto Service Repair Petitioner Ogden Auto Haus, Inc. 1 Westbrook Corporate Center, Suite 300, Westchester, IL 60154 Owner 1424 Lee St LLC, PO Box 2142, Des Plaines, IL 60017 Plan of Operation Operate a motor vehicles sales business with three employees Monday -Friday: 9:00 am to 8:00 pm, Saturday 9:00 am to 6:00 pm. Existing Use Vacant tenant space (Auto Service Repair in other tenant space) Case 1111 -002 -CU 1424 Lee Street February 8, 2011 Page 3 Surrounding Land Use North: Commercial - Restaurant/Bar Fast: Commercial Vacant, Shopping Center South: Commercial West: Vacant Existing Zoning C-3, General Commercial Surrounding Zoning North: C-3, General Commercial East: C-3, General Commercial South: C-4, Regional Shopping West: R-1, Single Family Residential Street Classification Lee Street is a Arterial Street. Comprehensive Plan The Plan recommends a Community Commercial use for this site. The applicant, Ogden Auto Haus, has applied for a Conditional Use Permit for Motor Vehicle Sales at 1424 Lee Street, Suite B. The approximately 2,500 square foot tenant space is empty, while Suite A currently operates as an Auto Service Repair facility, which is permitted by right within the C-3 Zoning District. The approximately 25,400 square foot site is located at the southwest corner of Forest Avenue and Lee Street. The site is accessed by two curb cuts off Forest Avenue and improved with a one-story building and approximately 24 parking spaces. The proposed business would operate six days per week with an anticipated maximum of 3 full-time employees. The applicant states that the sale of mostly used late model diesel and alternative fuel vehicles would occur via the internet. Operations at this location would consist of office work, internet marketing, and finalizing sales documents. Vehicles would not be stored or displayed outdoors. Vehicles would be stored at a remote location outside of Des Plaines. The tenant space has a roll - up door and the floor plan indicates the ability to store up to 4 vehicles indoors. The vacant lot to the west of the subject property is zoned for a single-family residential use. A deteriorated privacy fence separates the parcels. Conditions of approval are recommended to limit the hours of operation, location of display vehicles, and address the condition of the fencing. The zoning ordinance requirement for a traffic study has been waived by the Zoning Administrator because, as proposed, the intemet sales activity with limited indoor display of vehicles would generate a small amount of traffic, and thus, should not negatively affect the current traffic conditions. Conditional Use Findings: As required by Section 3.4-5 (Standards for Conditional Uses) of the Zoning Ordinance, the proposed development is reviewed below: A. The proposed conditional use is in fact a conditional use established within the specific Zoning district involved: Comment: Motor Vehicles Sales is a conditional use in C-3, General Commercial Zoning District, as specified in Section 7.3 of the 1998 City of Des Plaines Zoning Ordinance, as amended. B. The proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan; Comment: The 2007 Comprehensive Plan recommends a Community Commercial use for this site. C. The proposed conditional use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity; Case III 1 -002 -CU 1424 Lee Street f ebruai y 8, 2011 Page 4 Comment: The proposed Motor Vehicle Sales operation fronts on Forest Avenue, an arterial street that currently has an auto -oriented character in the area near Forest Avenue. Conditions of Approval incorporate site improvements and operational requirements to lessen the impact of operations. D. The proposed conditional use is not hazardous or disturbing to existing neighboring uses; Comment: With proposed conditions of approval relating to site improvements, location of display vehicles, and hours of operation, none of the functions of the Motor Vehicle Sales operation arc anticipated to be hazardous or disturbing to the surrounding neighborhood. E. The proposed conditional use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the conditional use shall provide adequately any such services; Comment: After reviewing the petitioner's plans, the proposed conditional use would be served adequately by essential public facilities and would not overburden existing public services. F. The proposed conditional use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community; Comment: The proposed conditional use would appear to have adequate public facilities; it would not create a burden on public facilities nor would it be a detriment to the economic well being of the community. G. The proposed conditional use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors; Comment: With proposed Conditions of Approval, the proposed Motor Vehicle Sales operation is not anticipated to create additional traffic, noise, or odors that could be detrimental to surrounding land uses. H. The proposed conditional use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares; Comment: The proposed project is not anticipated to generate a significant increase in traffic, and thus will not negatively affect current traffic conditions. I. The proposed conditional use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance; Comment: The proposed Motor Vehicle Sales operation would be located within an existing commercial building. The proposed plan would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. J. The proposed conditional use complies with all additional regulations in the Zoning Ordinance specific to the conditional use requested; Comment: The proposed conditional use appears to comply with all additional regulations within the Zoning Ordinance. Case Ill 1 -002 -CU 1424 Lee Street February 8, 2011 Page 5 Recommendation: The Community Development Department recommends approval of the conditional use permit request for a Motor Vehicle Sales operation, based on review of the information presented by the applicant and the findings made above, as specified in Section 3.4-5 (Standards for Conditional Uses) of the City of Dcs Plaines Zoning Ordinance, subject to the following Conditions of Approval: 1. Prior to issuance of the Conditional Use Permit, the applicant shall repair or replace the privacy fencing along the west property line to the satisfaction of the Director of Community and Economic Development. 2. Hours of operation are limited to: Monday -Friday: 9:00 am to 8:00 pm, Saturday 9:00 am to 6:00 pm. 3. Emission of noxious, objectionable or annoying odor in such quantities as to be detectable at any point along a lot boundary is prohibited. 4. All parking areas shall be surfaced and striped to meet all applicable Building Code hard surface requirements. 5. No outdoor display of vehicles for sale shall be permitted. Zoning Board of Appeals Procedure: Under Section 3.4-4-C of the Zoning Ordinance (Conditional Uses) the Zoning Board of Appeals has the authority to recommend that the City Council approve, approve subject to conditions, or deny the above-mentioned conditional use permit for a Motor Vehicle Sales operation in the C-3 zoning district. The City Council has the final authority on the project. Chairman Seegers called for questions or comments by members of the audience, either in favor of or in objection to the proposal. No persons came forward. Mr. Szabo commented that the proposed use would be compatible with the existing auto repair business and supported approval with conditions. Mr. Marsenic inquired as to whether the proposed limitation on storage of vehicles would affect the auto repair business. Staff and board members were in agreement that the condition would apply to the proposed motor vehicle sales business. Mr. Saletnik added that storage is usually viewed as longer term than overnight parking. A motion was made by Szabo, seconded by Saletnik, to recommend authorization of the operation of a motor vehicle sales operation in the C-3 District subject to the Conditions contained in the Staff Report and with the revision of Condition #5 to read: No outdoor display or storage of vehicles shall be permitted, and addition of Condition #6 to read: Prior to issuance of the Conditional Use Permit, the applicant shall repair or replace the front elevation to the satisfaction of the Director of Community and Economic Development. AYES: Szabo, Saletnik, Catalano, Hofherr, Porada, Seegers NAYES: None MOTION CARRIED Case Ill 1 -002 -CU 1424 Lee Street February R, 2011 Page 6 The meeting was adjourned at 7:56 P. M. The next meeting of the Des Plaines Zoning Board of Appeals is Tuesday, February 22, 2011. Sincerely, A. W. Seegers, Chairman Des Plaines Zoning Board of -Appeals Cc: City Officials Aldermen Zoning Board of Appeals CITY OF DES PLAINES 1420 Miner / Northwest Highway * Des Plaines, Illinois 60016 — 4498 * (847) 391— 5300 February 8, 2011 Mayor Moylan and Des Plaines City Council CITY OF DES PLAINES Subject: Zoning Board of Appeals Case # 11 -002 -CU, 1424 Lee Street RE: Request to authorize a Motor Vehicle Sales operation Honorable Mayor and Members of the Des Plaines City Council: The Zoning Board of Appeals met on February 8, 2011 to consider the above petition. The Zoning Board of Appeals submits the following: 1. Mr. Dragan Dubak and Mr. Acy Marsenic, petitioners, presented the pertinent facts. 2. The Community and Economic Development Department recommended approval of the Conditional Use Permit, subject to conditions of approval. 3. The Zoning Board of Appeals recommended (6-0) that the City Council approve the Conditional Use Permit for a Motor Vehicle Sales operation subject to conditions of approval. Respectfully submitted, Arnie Seegers Des Plaines Zoning Board of Appeals, Chairman cc: City Officials Aldermen Zoning Board o: Appeals Commissioners Petitioners Recording Secretary File Scale:1" = 20' r 2 toi CITY OF DES PLAINES ORDINANCE Z - 8 - 11 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 73-6 C. OF THE DES PLAINES ZONING ORDINANCE TO ALLOW A MOTOR VEHICLE SALES OPERATION IN A C-3 DISTRICT AT 1424 LEE STREET, DES PLAINES, ILLINOIS (CASE #11 -002 -CU). WHEREAS, application was made by Ogden Auto Haus, Inc. to the City of Des Plaines Department of Community Development, for authorization by the City Council of a Conditional Use Permit in accordance with the City of Des Plaines Zoning Ordinance Section 7.3-6 C. to allow a motor vehicle sales operation in a C-3 District at 1424 Lee Street, Des Plaines, Illinois; and WHEREAS, the existing zoning is C-3, General Commercial; and WHEREAS, within fifteen (15) days of the receipt thereof, said application was referred by the Department of Community Development to the Zoning Board of Appeals of the City of Des Plaines; and WHEREAS, within ninety (90) days from the date of said application a public hearing was held by the Zoning Board of Appeals on February 8, 2011 pursuant to publication in the Des Plaines Journal on January 21, 2011 and notice was mailed to all property owners within 300 feet of the subject property of the consideration of the Conditional Use and major variation so proposed by the Petitioner; and WHEREAS, said hearing of the Zoning Board of Appeals was held February 8, 2011 pursuant to notice published as required by law, wherein competent testimony and evidence was given with respect to how said petitioner intended to meet the provisions of the Zoning Ordinance. On February 8, 2011, said Zoning Board of Appeals filed written reports to the Mayor and City Council of such testimony and evidence and their recommendations approving, by a vote of 6-0, a motor vehicle sales operation, under Section 7.3-6 C. of the Zoning Ordinance, in a C-3, General Commercial District, at 1424 Lee Street, Des Plaines, Illinois; and WHEREAS, said Petitioner made certain commitments to the Zoning Board of Appeals with respect to the requested Conditional Use Permit, which representations are hereby found by the City Council to be material and upon which the City Council relies in granting this request for a Conditional Use Permit subject to certain terms and conditions; and WHEREAS, the City Council has studied the respective written reports of the Zoning Board of Appeals, together with the applicable standards set forth in the Zoning Ordinance, the Staff Report dated February 9, 2011, including the Conditional Use Application completed by the petitioner, the Plat of Survey and the Floor Plan, together with the attachments to the Staff 1 Report, which include a Location Map, Site and Context Photos, a Plan of Operation, the Draft Minutes of the February 8, 2011 Zoning Board of Appeals Hearing, and the Letter from the Zoning Board of Appeals to the Mayor and City Council, which form part of the basis for this ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County Illinois, in the exercise of its Home Rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. The Conditional Use granted herein is consistent with and the same as a "special use" within the meaning of Public Act 94-1027. SECTION 2: That based upon the written reports of the Zoning Board of Appeals, the applicable standards set forth in the Zoning Ordinance, and the representation to the Zoning Board of Appeals made by the Petitioner, the Plat of Survey prepared by Barrington Engineering Consultants, Ltd., dated April 14, 2005, a copy of which is attached hereto and made a part hereof as Exhibit "A," and the Floor Plan prepared by Acy Marsenic, submitted January 7, 2011, a copy of which is attached hereto and made a part hereof as Exhibit "B," the City Council hereby grants Ogden Auto Haus, Inc. a Conditional Use Permit in accordance with Section 7.3-6 C. of the City of Des Plaines Zoning Ordinance to allow a motor vehicle sales operation in a C-3 District at 1424 Lee Street, Des Plaines, Illinois. SECTION 3: That the following Limitations on Conditional Uses shall apply in accordance with the City of Des Plaines Zoning Code, Sections 3.4-8 "Limitations on Conditional Uses" and 3.4-9 "Effect of Approval". 3.4-8: A. No conditional use permit shall be valid for a period longer than one year unless a building permit is issued and construction is actually begun within that period and is thereafter diligently pursued to completion. However, the City Council may extend the one-year period to a mutually agreed upon time. B. The approval of a proposed conditional use permit by the City Council shall be deemed to authorize only that particular use at that particular location for which the conditional use was issued. C. Except when otherwise provided for in this Ordinance, a conditional use shall be deemed to relate to, and be for the benefit of, the use and lot in question, rather than the owner or operator of such use or lot. 3.4-9: The approval of a conditional use permit application by the City Council shall not authorize the development, construction, reconstruction, alteration or moving of any building or structure, but shall merely authorize the preparation, filing and processing of applications for such permits or approvals as may be required by the regulations of the City, including but not limited to a Zoning Certificate and a building permit. SECTION 4: The Zoning Board of Appeals recommendations, findings and conditions found in the February 8, 2011 memorandum from Arnie Seegers, Chairman of the Zoning Board of Appeals, are incorporated herein by reference as if fully set forth herein. SECTION 5: That the property at 1424 Lee Street, which is the subject of this Ordinance, is legally described as: LOT F IN TRIER'S RESUBDIVISION OF THAT PART OF LOT 4 (EXCEPT THE SOUTH 6 ACRES) OF CARL LAGERHAUSER'S ESTATE DIVISION OF THE SOUTHWEST QUARTER OF SECTION 20, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 09-20-305-015-0000 SECTION 6: That granting of the Conditional Use Permit for the subject property is granted upon the conditions set forth below. Upon failure of the Petitioner to act upon this authorization within twelve (12) months of the date of this Ordinance, the granting of the Conditional Use Permit for the subject property shall be automatically revoked; provided, however, that upon request in writing of the Petitioner prior to the expiration of the twelve (12) month period, the City Council may at any time, or from time to time by resolution duly adopted at any meeting of the City Council, extend said period of time. In addition to the foregoing, the 3 Petitioner must meet the following conditions: 1. Prior to issuance of the Conditional Use Permit, the Petitioner shall repair or replace the privacy fencing along the west property line to the satisfaction of the Director of Community and Economic Development. 2. Hours of operation are limited to: Monday -Friday, 9:00 a.m. to 8:00 p.m. and Saturday, 9:00 a.m. to 6:00 p.m. 3. Emission of noxious, objectionable or annoying odor in such quantities as to be detectable at any point along a lot boundary is prohibited. 4. All parking areas shall be surfaced and striped to meet all applicable Building Code hard surface requirements. 5. No outdoor display or storage of vehicles shall be permitted. 6. Prior to issuance of the Conditional Use Permit, the applicant shall repair or replace the front elevation to the satisfaction of the Director of Community and Economic Development. SECTION 7: For the purposes of insuring the compliance with the municipal retailers occupation and use taxes and to verify business activity at the business location of 1424 Lee Street, Ogden Auto Haus, Inc., its successors and assigns, agree to annually provide a sworn statement of sales tax paid to the Illinois Department of Revenue and to execute any and all forms required by the City or the Illinois Department of Revenue in furtherance of the requirement of this paragraph. SECTION 8: That within 60 days of the passage of said Ordinance, the executed, original Ordinance shall be returned to the City Clerk's office. SECTION 9: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 10: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. 4 PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2011. 063,...4 Vika_ CITY CLERK David R. Wiltse, City Attorney I, , being the owner or other party in interest of the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the subject property in accordance with the terms of this Ordinance. Dated: Legal\Ord\Cond Use\CU Motor Vehicle Sales 1424 Lee 5 (Signature) DES PLAINES ILLINOIS Committee of the Whole Item #3a City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5451 MEMORANDUM Date: March 9, 2011 To: Mayor and Aldermen of the City Council From: Jason T. Slowinski, Acting City Subject: Ordinance Banning Sale or Use o Tar Based Asphalt Sealants Issue: The Public Safety Committee requested that Staff present information to the Committee on coal tar based asphalt sealants and their health impacts. On February 22, 2011, the Public Safety Committee met to consider the issue and recommended 2-0 (1 absent) that Staff draft an ordinance banning the use or sale of coal tar based sealants in the City of Des Plaines and present the ordinance to the City Council in Committee of the Whole for consideration. Analysis: Coal tar based sealants are used on asphalt driveways and parking lots as a means to protect the asphalt surface from weathering. They contain a chemical compound that is recognized as a potential carcinogen. The staff report sent to the Committee dated February 18" is attached for your review and contains additional information from the U.S. Department of Health and Human Services and the United States Geological Survey regarding coal tar based sealants and its effect on humans. Staff conducted some additional research at the request of the Committee whether the Environmental Protection Agency (EPA) has taken an official position on coal tar based sealants. It has been reported that the EPA has initiated a study in late 2009 and the report from that study is still pending. To date, the EPA has not banned the use of coal tar sealants. The Committee also inquired into the difference in cost and performance between coal tar based sealants and asphalt based sealants. Essentially, the cost of the two products is the same; however, the cost of petroleum based sealants will vary with the cost of oil. Regarding performance between the two products, contractors have reported that the life of a coal -tar sealant application is approximately four years while a petroleum based sealant application is approximately one year Please see the attached setter from an area contractor, Pavement Systems, Inc. Staff has also attached for your review a recent article published in the Chicago Tribune discussing the safety of coal tar sealants. Finally, as a result of articles generated in the local press regarding the Committee's review of this issue, Staff was contacted by Anne LeHuray, Executive Director of the Pavement Coatings Technology Council the trade organization representing manufacturers and supplies of asphalt RE: Ordinance Banning Sale or Use of Coal Tar Based Asphalt Sealants March 9, 2011 Page 2 of 2 sealers. Ms. LeHuray has submitted a letter, which is attached for your review, requesting that this matter be tabled until she can be present to make a presentation to the City Council. Generally, environmental policy is established at the federal and state levels, although there is recent evidence that some local jurisdictions around the country have adopted local measures banning the sale or use of coal tar based sealants. Since the EPA has not banned the use of coal tar based sealants and Staff does not have the adequate expertise to develop environmental policy, this item is being forwarded to the City Council with a neutral Staff recommendation. It has received a recommendation of approval from the Public Safety Committee. Recommendation: This item is presented to the Council with a recommendation for approval from the Public Safety Committee. Attachments: February 22, 2011 Staff Report Letter from Pavement Systems, Inc. January 18, 2011 Chicago Tribune article Letter from Anne LeHuray, Pavement Coatings Technology Council Ordinance (IY rn 1111 11$ DES PLANES ILLINOIS City of Des Plaines City Manager's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5488 Fax: 847-391-5451 MEMORANDUM Date: February 18, 201 I To: Public Safety Committee From: Jason T. Slowinski, Actin 't Manager Subject: Discussion of Ban on oak T Sealant Issue: The Chairman of the Public Safety Committee requested that the Committee discuss whether a local ordinance should be passed that would ban the use or sale of coal tar sealant in the City of Des Plaines. Analysis: Sealants are typically used on asphalt parking lots and driveways as a means to protect the asphalt surface from elements thereby prolonging the life of the asphalt. Some sealants are coal tar based, which are known to consist of a chemical compound known as polycyclic aromatic hydrocarbons (PAH). The U.S. Department of Health & Human Services recognizes that some PAHs have been known to cause cancer. Several cities have passed local ordinances that ban the sale or use of coal tar asphalt sealants within the local jurisdiction. The City of Austin, Texas is the largest recognized city to have enacted a similar ban. Staff has attached reports from the U.S. Department of Health and Human Services as well as the U.S. Geological Survey (Department of the Interior) that provides additional background information on PAHs and parking lot sealants. In addition, Staff has attached an ordinance from a Minnesota municipality that has banned the use or sale of coal tar sealants for your consideration. Recommendation: This is presented to the Committee as an item for discussion an, as such, no recommendation is being made at this time. w/ Attachments: Report: Polycyclic Aromatic Hydrocarbons (USDHHS) Report: Parking Lot Sealcoat (USGS) Model Ordinance—.City of White Beat Lake cc: Tim Oakley, Director of Public Works and Engineering David Wiltse, City Attorney Attachment 1 ATSDR AGENCY F011 PDXIC SUESSIANC I -S AND DISEASE FIEGISTrIY POLYCYCLIC AROMATIC HYDROCARBONS (PAHs) Agency for 'Toxic Substances and Disease Registry '1'oxFAQs September 199( This fact sheet answers the most frequently asked health questions (FAQs) about polycyclic aromatic hydrocarbons (PAHs). For more inlbrmation, call the ATSDR Information Center at 1-888-422-8737. This fact sheet is one in a series of summaries about hazardous substances and their health effects. This information is important because this substance may harm you. The effects of exposure to any hazardous substance depend on the dose, the duration, how you are exposed, personal traits and habits, and whether other chemicals are present. SUMMARY: Exposure to polycyclic aromatic hydrocarbons usually occurs by breathing air contaminated by wild fires or coal tar, or by eating foods that have been grilled. PAHs have been found in at least 600 of the 1,430 National Priorities List sites identified by the Environmental Protection Agency (EPA). What are polycyclic aromatic hydrocarbons? (Pronounced pol'T-si'klik ar'a-In iia hi'dra- kartbanz) Polycyclic aromatic hydrocarbons (PAHs) arc a group of over 100 different chemicals that arc formcd during the incomplete burning of coal, oil and gas, garbage, or othcr organic substances like tobacco or charbroiled meat. PAIls are usually found as a mixture containing two or more of these compounds, such as soot. Some PAHs arc manufactured. These pure PAHs usually exist as colorless, white, or pale yellow -green solids. PAHs are found in coal tar, crude oil, creosote, and roofing tar, but a few are used in medicines or to make dyes, plastics, and pesti- cides. What happens to PAHs when they enter the environment? ❑ PAHs enter the air mostly as releases from volcanoes, forest fires, burning coal, and automobile exhaust. ❑ PAHs can occur in air attached to dust particles. ❑ Some PAH particles can readily evaporate into the air from soil or surface waters. O PAHs can break down by reacting with sunlight and other chemicals in the ail; over a period of days to weeks. ❑ PAHs enter water through discharges from industrial and wastewater treatment plants. ❑ Most PAI Is do not dissolve easily in water. They stick to solid particles and settle to the bottoms of lakes or rivers U Microorganisms can break down PAHs in soil or water after a period of weeks to months. O In soils, PAHs are most likely to stick tightly to particles; certain PAHs move through soil to contaminate under- ground water. O PAIL contents of plants and animals may be much higher than PAH contents of soil or water in which they live. How might 1 be exposed to PAHs? ❑ Breathing air containing PAHs in the workplace of coking, coal -tar, and asphalt production plants; smoke- houses; and municipal trash incineration facilities. O Breathing air containing PAHs from cigarette smoke, wood smoke, vehicle exhausts, asphalt roads, or agricul- tural burn smoke. ❑ Coming in contact with air, water, or soil near hazardous waste sites. ❑ Eating grilled or charred meats contaminated cereals, flour, bread, vegetables, fruits, meats; and processed or pickled foods. ❑ Drinking contaminated water or cow's milk. U.S. UP:Pf RTAIEN•I' OF IIErtl.:fli ANI) Sf;l2Vl('I?S, Public Ilealtb Service Agency for Toxic Substances and Disease 12egistr� i Page 2 POLYCYCLIC AROMATIC HYDROCARBONS (PA Hs) lox FAQs Internet address via WWW is hllp://w ww.alsdr.cdc.gov/tuxfaq.hlml U Nursing int:mts ol'moi hers living near hazardous waste sites may be exposed lo PA I Is through their mother's milk. How can PAHs affect my health? Mice (hal were fed high levels of one PAH during pregnancy had difficulty reproducing and so did their off- spring. These offspring also had higher rates of birth detects and lower body weights. II is not known whether these effects occur in people. Animal studies have also shown that PAHs can cause harmful effects on the skin, body fluids, and ability to fight disease after both short- and long-term exposure. But these effects have nal been seen in people. How likely are PAHs to cause cancer? The Department of I lealth and Human Services (DHHS) has determined that some PAHs may reasonably he expected to be carcinogens. Some people who have breathed or touched mixtures of PAHs and other chemicals for long periods of time have developed cancer. Some PAHs have caused cancer in labora- tory animals when they breathed air containing them (lung cancer), ingested them in food (stomach cancer), or had them applied to their skin (skin cancer). Is there a medical test to show whether I've been exposed to PAHs? In the body, PAHs are changed into chemicals that can attach to substances within the body. There are special tests that can detect PAHs attached to these substances in body tissues or blood. However, these tests cannot tell whether any health effects will occur or find out the extent or source of your exposure in the PAHs. The tests aren't usually available in your doctor's office because special equipment is needed to conduct Them. Has the federal government made recommendations to protect human health? The Occupational Safety and Health Administration (OSHA) has set a limit of 0.2 milligrams of PAHs per cubic meter of air (0.2 mg/m'). The OSHA Permissible Exposure Limit (PEL) for mineral oil misi that contains PAHs is 5 mg/m' averaged over an 8 -hour exposure pct iod. The National Institute for Occupational Safety and Health (NIOSH) recommends that the average workplace air levels for coal tar products not exceed 0.1 mg/m' for a 10 -hour workday, within a 40 -hour workweek. There are other limits for work- place exposure for things that contain PAHs, such as coal, coal tar, and mineral oil. Glossary Carcinogen: A substance that can cause cancer. Ingest: Take food or drink into your body. References Agency for Toxic Substances and Disease Registry (ATSDR) 1995. Toxicological profile for polycyclic aromatic hydrocar- bons. Atlanta, GA: U.S. Department of Health and Human Services, Public Health Service. Where can I get more information? For more information, contact the Agency for Toxic Substances and Disease Registry, Division of Toxicology, 1600 Ciitton Road NE, Mailstop F-32, Atlanta, GA 30333. Phone: 1-888-422-8737, FAX. 770-488-4' 78. ToxFAQs Internet address via WWW is http://www atsdr.cdc.gov/toxfaq.htnl ATSDR can tell you where to find occupational and environmental health clinics. Their specialists can recognize, evaluate, and treat illnesses resulting from exposure to hazardous substances, You can also contact your community or state health or environmental quality department if you have any more questions or concerns. Federal 12ec\cling Program Printed on 12ervcicd Paper USGS science for a changing world Prepared in cooperation with the City of Austin, Texas Parking Lot Sealcoat: A Major Source of Polycyclic Aromatic Hydrocarbons (PAHs) in Urban and Suburban Environments By Peter C. Van Metre', Barbara J. Mahler', Mateo Scoggins', and Pixie A. I lamillon' Collaborative studies by the City of Austin and the U. S. Geological Survey (USGS) have identified coal -tar based sealcoat—the black, shiny emulsion painted or sprayed on asphalt pavement such as parking lots—as a major and previously unrecognized source of polycyclic aromatic hydrocar bon (PAH) contamination. Several PAHs are suspected human carcinogens and are toxic to aquatic life. Studies in Austin, Texas, showed that particles in lunoff horn coal tar based sualcoateil parking lots had concentrations of PAHs that were about 65 times higher than concentrations in particles washed off parking lots that had not been sealcoated. Biological studies, conducted by the City of Austin in the field and in the laboratory, indicated that PAH levels in sediment contami nated with abraded sealcoat were toxic to aquatic life and were degrading aquatic communities, as indicated by loss of species and decreased numbors of organisms. Identification of this source of PAHs may help to improve future strategies for controlling these compounds in urban water bodies across the Nation where parking lot sealcoat is used. Particles in runoff from coa,-tar based sealcoated parking lots had concentrations of PAHs that are about 65 times higher than concentrations in particles washed off parking lots that had not been sealcoated What are PAHs, coal tar, and sealcoat? Polycyclic aromatic hydrocarbons (or PAHs) are a group of organic contam- inants that form from the incomplete combustion of hydrocarbons, such as coal and gasoline. PAI Is arc an environmental concern because they are toxic to aquatic life and because several arc suspected human carcinogens. Coal tar is a byproduct of the coking of coal, and can contain 50 percent or more PAils by weight. Sealcoat is a black liquid that is sprayed or painted on asphalt pave- ment in an effort to protect and beautify the asphalt. Most sealcoat products arc coal -tar or asphalt based. Many coal -tar sealcoat products contain as much as 30 percent coal tar by weight. Product analy- ses by the City of Austin indicated that coal -tar sealcoat products have median concentrations of total PAHs about 70 times higher than concentrations in asphalt -based sealcoat products. Sealcoat is used commercially and by homeowners across the Nation. It is applied to residential driveways and to parking lots associated with commercial businesses (including strip malls and shopping centers), apartment and condo- minium complexes, churches, schools, and business parks. The City of Austin, Texas, estimates that about 600,000 gal Ions of sealcoat are applied every year in the greater Austin area. National use numbers are not available, but commer- cial availability suggests that asphalt - based sealcoat is commonly used on the West Coast and coal -tar based sealcoat is commonly used in the Midwest, the South, and on the East Coast. U.S. Department at the Interior U.S. Geological Survey Printed on recycled paper fact Sheet 2005-3147 January. 2006 How did USGS study parking lot runoff? LISGS researchers sampled runoff at 13 parking lois in Austin. They also look scraping samples of parking lot surli►ces to compare source materials to particles in the runoff. Scraping samples and the water and particles in the runoff samples were analyzed for a suite of PA1Is, major elements, and trace elements. The researchers sprayed water on four different types of parking lot surli►ces: lots scaled with coal -lar based sealcoat (lop photo), lois sealed with asphalt -based sealcoat, unsealed asphalt lots, and unsealed concrete lots. The runoff was collected behind spill berms, pumped into containers (middle photo) and filtered through Teflon filters to collect the particulates for analysis (bottom photo). The particulates, the filtered water, and samples of sealcoal scraped from the parking lot surfaces were analyzed for PAHs at the USGS National Water Quality Laboratory in Denver, Colorado. Concentrations and yields (the amount of PAHs coming off a parking lot per unit arca) were used to determine levels of contamination in runoff from each type of parking lot and the impor- tance of sealed lots as a source of PAHs to urban streams. How does sealcoat get from parking lots into the environment? Vehicle tires abrade parking lot sealcoat into small particles. These small particles arc washed off parking lots by precipitation and into storm sewers and streams. Scalcoat "wear and tear" is visible in high traffic areas within a few months after application. Sealcoat manu- facturers recommend reapplication every 2 to 3 years. What are potential environmental and human -health concerns? PAHs are toxic to mammals (including humans), birds, fish, amphib- ians, invertebrates, and plants. Aquatic invertebrates, the insects and other small animals that live in streams and lakes, are particularly susceptible to PAH contami - nation, especially the bottom dwellers (bcnthic invertebrates) that live in the mud where PAHs tend to accumulate They arc an important part of the food chain and are often monitored as indica- tors of stream quality (analogous to the "canary in the coal mine" concept). Pos- sible effects of PAHs on aquatic inver- tebrates include inhibited reproduction, delayed emergence, sediment avoidance, and mortality, and possible adverse effects on fish include fin erosion, liver abnormalities, cataracts, and immune system impairments. PAHs tend to attach to sediment; the Probable Effect Concen- tration (PEC) —a widely used sediment - quality guideline that is the concentra- tion of a contaminant in bed sediment expected to adversely affect benthic (or bottom -dwelling) biota—is 22.8 mg/kg (milligrams per kilogram) for total PAHs. Studies by USGS and City of Austin did not evaluate human -health risk from exposure to sealcoat. Human -health risk from environmental contaminants is often eva'uated in terms of exposure pathways. For example, people could potentially be exposed to PAHs in sealcoat through skin contact with abraded particles from parking lots, inhalation of wind-blown pal tides, and inhalation of fumes that volatilize from sealed parking lots. PAFIs in streams and lakes rarely pose a human - health risk via drinking wales because oftheir tendency to allach to sediment miller than dissolve in water. In addition, because PAlls do not readily bioaccu mutate within the Food chain, possible human -health risks associated with con sumption of fish arc low. What are the concentrations of PAHs in runoff from sealed and unsealed parking lots? Concentrations of PAHs in particles (including abraded sealcoat along with urban dust and other sediment) washed oIT from each of the different surface types-- -including the unsealed park- ing lots—were greater than the PEC of 22.8 mg/kg. The average concentration in particles washed off parking lots that were not sealcoated was 54 mg/kg. This is not surprising because runoff from parking lots is likely to contain PAHs from many sources, including leaking motor oil, tire particles, vehicle exhaust, and atmospheric deposition. Concentrations of PAHs were much higher in particles in runoff from parking lots sealed with coal -tar based sealcoat than from all other types of parking lot surfaces. Specifically, the average con- centration of PAHs from coal -tar sealed lots was 3,500 mg/kg, about 65 times higher than the average concentration in particles washed off unsealed parking lots. The average concentration in par- Immo E r0000 1 .- 1,000 E 0 1.1 loo _ Probable Effect Concentration 10L_ - -- ��° „,bA,0° `°` sea 5 cy°a a yR Typo of parking lot Concentrations of total PAHs in particles in runoff from sealed parking lots greatly exceeded concentrations from unsealed parking lots. The baron each graph is the mean concentration. The y-axis is logarithmic. tides washed oft' parking lois sealed with asphalt -based sealcoat was 620 mg/kg. about II) times higher than the average concertation from unsealed parking lois and 6 times less than the average conceit - ration from coal -tar sealed lots. The large differences bei wen concentrations associated with sealed and unsealed parking lots indicate !hal abraded sealcoat is a major and previ- ously unrecognized contributor to PAH contamination. How do PAHs from sealcoat affect the quality and biology of streams? Studies by USGS scientists dem- onstrated possible connections between PAI Is in particles washed off sealed parking lots and PAHs in suspended sedi- ment in four streams in Austin and Fort Worth, Texas. The total mass of PAHs (or "load") expected to wash off scaled parking lots was compared to the load of PAHs measured in suspended sediment in the four streams after rainstorms. The load of PAHs estimated to come from the sealed parking lots was comparable to the measured load in the streams, indicating that runoff from sealed parking lots could account for the majority of PAHs in these streams. Findings also showed that PAHs in suspended sediment in the streams were chemically similar to those in par- ticles washed off parking lots scaled with coal -tar based sealcoat. What would be the effect on PAH loading to the streams if parking lots were not sealed? Estimates 5 15 How did City of Austin scientists conduct biological studies? City of Austin biologists conducted laboratory and field studies to evaluate the effects of sealcoated parking lots on aquatic communities in area streams. These studies included toxicity testing in controlled laboratory experiments that exposed organisms to sediment spiked with coal -tar and asphalt -based sealcoat (left photo); controlled experiments that used aquariums with diverse natural biological communities to which sealcoat was added (middle photo); and field assessments of aquatic communities in streams upstream and downstream from inflows of runoff from sealcoated parking lots (right photo). from the USGS study indicate that total loads of PAlls coming from parking lots in the studied watersheds would be reduced to about one-tenth of their cur- rent levels if all of the parking lots were unsealed. Studies by City of Austin biologists showed that PA}ls in sediment con- taminated with abraded sealcoat could be adversely affecting aquatic communities. Specifically, toxicity testing of organisms in the laboratory showed large increases in mortality as sealcoat amounts and PAH concentrations were increased, and that sediment contaminated with coal -tar sealcoat was toxic to aquatic life at PAH concentrations observed in Austin water - 20 0 500 1,000 1,500 2,000 Change in total PAHs, in micrograms per gram organic carbon tupstrea : to downstream) E In g 50 E H 100 E N OI a 150 0 d a E z 200 ways. Controlled experiments that used aquariums with diverse natural biological communities showed significant biologi- cal degraclat ion in response to the addi- tion of sealcoat particles. Finally, field assessments in selected Austin streams showed loss of species and decreases in the number of aquatic organisms clown - stream from inflows of runoff from coal tar sealcoated parking lots. These effects coincided with increases in concentra- tions of PA}ls in stream sediment below sealcoated parking lots. Overall, City of Austin scientists have reported PAH contamination at levels predicted to be toxic to benthie invertebrates in about 13 percent of sampled Austin creeks. 2,500 0 500 1,000 1,500 2,000 Change in total PAHs, in micrograms per gram organic carbon (upstream to downstream) Field assessments in five selected Austin streams showed loss of species (taxa) and decreases in the number of aquatic organisms downstream of coal -tar sealcoated pa -king lots that can be, in large part, explained by increases in total PAHs. 2 500 How do these findings apply to urban lakes and reservoirs? The cuncent'alions of I'AI Is in lakes and reservoirs across the Nation are increasing, as indicated by IISUS studies of 38 reservoirs and lakes conducted in 18 metropolitan areas across the country (Van Mete and Mahler, 201)5). Sedi- ment cores (vertical tubes of mud) were collected from reservoir and lake bottoms (see photo below); analysis of these cores provides a reconstruction of histori- cal water quality over lime, much like using tree rings 10 reconstruct histori- cal climate. Runoff carries soil, debris, and attached contauninanls t► lakes and reservoirs, which settle to the bottom; as the sediment builds up, changes in water quality are recorded in the successive sediment layers. USGS Findings show that concen- trations of total PAI Is in the majority of lakes and reservoirs in urban and subur- ban areas across the Nation increased sig- nificantly From 1970 to 2001. The increases were greatest in lakes with rapidly urban- izing e , watcr- sheds (urban sprawl); for example, over the last 10 years, the concentrations of PAI -Is in Lake in the Hills (suburban Chicago, Illi- nois) increased ten -fold as the watershed was rapidly developed. Further study is needed to assess direct links between the use of sealcoat and PAH trends in these urban lakes and reservoirs across the Nation. What are the implications of these studies? The study of parking lot surfaces by the USGS and the City of Austin show that abraded sealcoat could be a major source of PAHs to urban and suburban water bodies in watersheds across the Nation where sealcoat is used. Such find- ings have implications that extend beyond 'i�xas as sealcoat is used nationwide, further studies would help to evaluate the potential impacts ofsealct,al on the aquatic environment in other parts of the country. Identification of this source may influence future strategies for controlling PAI Is in urban environments. In the past, sources of PAI Is in urban watersheds were thought to he dominated by numer- ous tampoinl sources, such as leaking motor oil, tire wear, vehicular exhaust, and atmospheric deposition. Such sources are difficult to quantify or control because of their diffuse nature. In con- trast. sealcoated parking lots are specific areas that contribute directly to urban stormwater runoff (see photo below), and the use of sealcoat is voluntary and controllable.' R) address PAI I con- tamination in streams, the City of Austin Council harmed the use of coal -tar based sealcoat, effective .lanuaiy 2006 (Nancy Mc('lintock, written communication, City of Austin, November 2005) I" tet�v'/ h Possible alternatives to coal -tar based scalcoating of parking lots and driveways include the use of concrete and unsealed asphalt pavement, and the use of asphalt -based sealcoat that contains lower levels of PAHs. Currently, the use of coal -tar based sealcoat is not federally regulated. In 1992, the U.S. Environmental Protection Agency excluded coke product residues, including coal tar, from classification as hazardous wastes if they are recycled. Under the Resource Conservation and Recovery Act, coal -tar based pave- ment sealants are products that contain recycled coal tar and, therefore, are not regulated. Contacts for additional information Peter Van Metre and Barbara Mahler U.S. Geological Survey 8027 Exchange Drive Austin, Texas 78754-4733 (512) 927-3506 or pcvanmet@usgs.gov (512) 927-3566 or bjrnahler@usgs.gov Mateo Scoggins ('ily of Austin Watershed Protection and Development Review Department 505 Barton Springs Road, 11'" Floor AusIin, Texas 78704 (512)974-1917 or maten.seoggi ns tibei.ausl i n.lx.us Links to related publications, data and maps City of Austin Coal T e Sealant Information— hup://wwwei.austindx.us/watershed/ hr_coaltarhuut USGS frequently asked questions— http://watenusgs.gov/nawqa/mphalt_ .sealer:s.hu►n! Basic information on the toxicity of PAHs to biological organisms, U.S. Environmental Protection Agency (USEPA)— http://wwwepa.gov/R5Super/ecalogy/ haul/uoaprofcles. hnn#pahs General information on PAH exposure, Agency for Toxic Substances and Disease Registry (ATSDR)— htip://www.atsdrcdc.gov/foxprofiles/ phs69.html References Mahler, B.J., Van Metre, P.C., Bashara, T.J., Wilson, J.T., and Johns, D.A., 2005. Parking lot sealcoat: An unrec- ognized source of urban PAHs: Envi- ronmental Science and Technology, vol. 39, no. 15, p. 5560-5566. Van Metre, P.C. and Mahler, B.J., 2005. Trends in hydrophobic organic con taminants in urban and reference lake sediments across the United States, 1970-2001: Environmental Science and Technology, vol. 39, no. 15, p 5567-5574. City of Austin. 2005. PAHs in Austin, Texas. (http'//ww v.ci.austin.ix.us/ wcuershed/downloads/cuultar _draft_ pah_study. pc j) ' U.S. Geotogica Si Rey ' City of Austin §511.010 PUBLIC HEALTH, WELFARE AND SANITATION §511.020 V. PROHIBITING THE USE AND SALE OF COAL TAR -BASED SEALANTS §511.101. PURPOSE. The City of White Bear Lake highly values lakes, rivers, streams and other bodies of water as natural assets which enhance the environmental, recreational, cultural and economic resources and contribute to the general health and welfare of the community. The use of sealers on asphalt surfaces is a common maintenance practice. However, scientific studies on the use of pavement sealers have demonstrated a relationship between stormwater runoff and certain health and environmental conditions, including the presence of Polycyclic Aromatic Hydrocarbons, a known carcinogen. The purpose of this ordinance is to regulate the use of sealer products within the City of White Bear Lake, in order to protect, restore, and preserve the quality of its waters. Further, it is the purpose of this ordinance to enhance compliance with the application prohibition through regulating sale of certain products. §501.020. DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this ordinance, the following definitions shall apply unless the context clear indicates or requires a different meaning: ASPHALT -BASED SEALER. A petroleum-based sealer material that is commonly used on driveways, parking lots, and other surfaces and which does not contain coal tar. COAL TAR. A byproduct of the process used to refine coal. COAL TAR -BASED SEALER. A sealer material containing coal tar and is for use on an asphalt or concrete surface, including a driveway or parking area. CITY. The City of White Bear Lake. PAHs. Polycyclic Aromatic Hydrocarbons, A group of organic chemicals formed during the Incomplete burning of coal, oil, gas, or other organic substances Present in coal tar and believed harmful to humans, fish, and other aquatic life §511.030 PUBLIC HEALTH, WELFARE AND SANITATION §511.050 §511.030. USE OF COAL TAR -BASED SEALER PROHIBITED. Subd. 1. No person shall apply any coal tar -based sealer to any driveway, parking lot, or other surface within the City of White Bear Lake. Subd. 2. No person shall contract with any commercial sealer product applicator, residential or commercial developer, or any other person for the application of any coal tar -based sealer to any driveway, parking lot, or other surface within the City. Subd. 3. No commercial sealer product applicator, residential or commercial developer, or other similar individual or organization shall direct any employee, independent contractor, volunteer, or other person to apply any coal tar -based sealer to any driveway, parking lot, or other surface within the City. A person who owns property on which a coal tar -based sealer is used is presumed to have used a coal tar -based saler in violation of this section. §511.040. SALE OF COAL TAR -BASED SEALER RESTRICTED Subd. 1. A person may not sell a coal tar -based sealer product within the City, unless: a) The sale is to a person who intends to use the coal tar -based sealer outside the City's planning jurisdiction; and b) The seller requires the purchaser to complete and sign a form provided by the City that includes: 1. The name, address, and phone number of the purchase, 2. The date of the purchase, 3. The quantity of coal tar -based sealer purchased, 4. A statement that the coal tar -based sealer will not be used within the City of White Bear Lake, and 5. An affirmation by the purchaser that the information on the form is correct, and 6. The seller retains the completed form for a period of not less than two years and allows the City to inspect or copy of the form upon request. §511.050. ASPHALT -BASED SEALCOAT PRODUCTS. The provisions of this ordinance shall only apply to use of coal tar -based sealer in the City and shall not affect the use or sale of asphalt -based sealer products within the City §511.060 §511.060. PENALTY. PUBLIC HEALTH, WELFARE AND SANITATION §511.070 Any person convicted of violating any provision of this ordinance is guilty of a misdemeanor and shall be punished by a fine not to exceed one thousand dollars ($1,000.00) or imprisonment for not more than ninety (90) days, or both, plus the costs of prosecution in either case. §511.070. SEVERABILITY. If any provision of this ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. (Ref. Ord. 10-4-1069, 4/27/10) The recent article in the Chicago Tribune regarding coal tar based pavement sealers has raised questions regarding its safety. After reading the article and a number of rebuttals I can only say that I am not certain what the exact truth is. Our suppliers are telling us that the product is safe to use and that the Tribune article misrepresents many of the facts about the product. Some of their arguments against the article make sense. For example the first paragraph points out that if I dumped the coal tar sealer "behind a factory" I would "violate all sorts of environmental laws and face an expensive hazardous - waste cleanup." The same is true for latex house paint that we all use in our homes on a daily basis as well as asphalt based sealers. This statement helps the article start with an impressive impact, but really doesn't tell us anything. I will not go into detail on other points of contention, but will tell you some of the things I know about the material: I know that the polycyclic aromatic hydrocarbons in question are a byproduct of many common and every day processes such a burning fuels and gasoline. I know that the refined coal tar used to make pavement sealer is also used in many consumer products including some applied directly to our bodies such as dandruff shampoo. I know that my material suppliers have a strongly vested interest in protecting their product and that I cannot be certain their product is safe simply because they tell me so. I know that the EPA has regulated and banned other products our industry uses and I see no reason that they would not do the same with this product if they concluded it was not safe. We have used and investigated other pavement sealers in the past and found that the durability and life -span of the coal tar based sealer is significantly superior. My brothers and I have worked directly with the coal tar sealer for 30 years and at this point we plan to continue to use it unless we receive notice from the EPA that they deem it unsafe. However, we will gladly use an asphalt based sealer at the request of any of our customers. The difference in the cost of the material is nominal, but the asphalt based sealer will be more temperature sensitive and will not last as long as the coal tar sealer. Attached is a copy of a response to the Tribune Article written by the Pavement Coatings Technology Council. Please feel free to call me with any questions you might have. Sincerely. Jay Land President Pavement Systems, Inc. 13820 S. California Ave. Blue Island, Illinois 60406 Phone 708 396 8888, ext 17 Fax: 708-396-8893 Attachment New doubts cast on safety of common driveway sealant - chicagotribune.com Page 1 of 4 www.chicagotribune.com/health ct-met-toxic-coal-tar-sealant-20110115,0,2601922.story chicagotribune.com New doubts cast on safety of common driveway sealant Extremely high levels of toxic chemical in coal tar found in booming suburb By Michael Hawthorne, Tribune reporter 2:07 PM CST, January 18, 2011 If a company dumped the black goop behind a factory, it would violate all sorts of environmental laws and face an expensive hazardous -waste cleanup. But playgrounds, parking lots and driveways in many communities are coated every spring and summer with coal tar, a toxic byproduct of steelmaking that contains high levels of chemicals linked to cancer and other health problems. Nearly two decades after industry pressured the U.S. Environmental Protection Agency to exempt coal tar - based pavement sealants from anti -pollution laws, a growing number of government and academic studies ,, are questioning the safety of the widely used products. Research shows that the tar steadily wears off and crumbles into contaminated dust that is tracked into houses and washed into lakes. In Lake in the Hills, a fast-growing McHenry County suburb about 50 miles northwest of Chicago, researchers from the U.S. Geological Survey found that driveway dust was contaminated with extremely high levels of benzo(a)pyrene, one of the most toxic chemicals in coal tar. The amount was 5,300 times higher than the level that triggers an EPA Superfund cleanup at polluted industrial sites. High levels also were detected in dust collected from parking lots and driveways in Austin, Texas; Detroit; Minneapolis; New Haven, Conn., and suburban Washington, D.C. By contrast, dramatically lower levels were found in Portland, Ore.; Salt Lake City and Seattle, Western cities where pavement sealants tend to be made with asphalt instead of coal tar. Join For Free The findings raise new concerns about potential health threats to people and aquatic life that went undetected for years. "This is a real eye-opener, even for scientists who work frequently with these chemicals," said Barbara Mahler, a USGS researcher involved in the studies. "Such high concentrations usually are found at Superfund sites, but this could be your church parking lot or your school playground or even your own driveway." About 85 million gallons of coal tar -based sealants are sold in the United States each year, according to 3 http /www.chicagotribune.com/health/ct-met. toxic-coal-tar-sealant-20110115,0,3157400,pr... 3, 9, 2011 New doubts cast on safety of common driveway sealant - chicagotribune.com Page 2 of 4 industry estimates. There are no comprehensive figures on where it is applied, but in Lake in the Hills, researchers determined that 89 percent of the driveways are covered in coal tar. Manufacturers promote the sealants as a way to extend the life of asphalt and brighten it every few years with a fresh black sheen. Contractors spread a mixture of coal tar, water and clay using squeegee machines and spray wands, or homeowners can do it themselves with 5 -gallon buckets bought at hardware stores. The makers of coal tar sealants acknowledge that the products contain high levels of benzo(a)pyrene and other toxic chemicals known collectively as polycyclic aromatic hydrocarbons, or PAHs. But they deny their products are responsible for the chemical contamination found in government studies, saying it could be coming from vehicle exhaust or factory emissions that travel long distances and eventually settle back to earth. As more research identifies coal tar sealants as a top source of PAH -contaminated driveway dust and lake sediment, manufacturers have started to fund their own research to question the findings. Lobbyists also are offering contractors free admission to an upcoming seminar that promises to show them ways to "protect the industry," including a promotional DVD they can use to "help market sealcoating to your customers." "Nobody in our industry wants to hurt anybody," said Anne LeHuray, executive director of the Pavement Coatings Technology Council, an industry trade group. "The science is still evolving. If our products are a source, they are a very localized source." The supply chain for the sealants begins at about two dozen factories, most of them around the Great Lakes or in western Pennsylvania, that bake coal into high-energy coke used in steel production. Companies figured out a century ago that much of the waste could be refined and sold to make other products, and they started adding it to pavement sealants after World War II. One of the biggest suppliers is Koppers, a Pittsburgh -based company that processes coal tar at a plant in west suburban Stickney. The plant made about a third of the nation's refined coal tar in 2007, most of it used in aluminum production, according to an industry slide presentation. A company spokesman declined to comment. Coal tar remains in widespread use even though its dangers have been known for centuries. During the late 1700s, many chimney sweeps exposed to tar in coal -heated London developed scrotal cancer, and decades later doctors determined that workers who coated railroad ties with tar -based creosote had high rates of skin cancer. More recently, federal and state officials have prosecuted dozens of companies for illegally dumping coal tar and fouling neighboring areas with PAHs. At least 40 percent of the polluted industrial sites on the EPA's Superfund cleanup list have problems with PAH contamination, as do scores of other sites that haven't made the list. Major cleanups in the Chicago area include a site in west suburban Oak Park, where a factory that turned coal into natural gas during the late 1800s dumped coal tar on property that later became a village park. Utilities spent at least $50 million digging 40 feet down into Barrie Park during the mid -2000s to haul out more than 300,000 tons of contaminated soil. In 2007, the U.S. EPA ordered a company to dig up the yards of more than three dozen homes in Chicago's Little Village neighborhood where coal tar had oozed from an abandoned roofing plant http://www.chicagotribune.com/health/ct-met-toxic-coal-tar-sealant-20110115,0,3157400,pr... 3/9 2011 New doubts cast on safety of common driveway sealant - chicagotribune.com Page 3 of 4 nearby. The agency also urged residents to prevent their children from playing in dirt around their houses and to avoid gardening. The amount of PAHs that triggered the Oak Park and Little Village cleanups was substantially lower than what researchers found in driveway dust in Lake in the Hills — 0.3 and 10 parts per million, respectively, compared with up to 9,600 parts per million. Despite the EPA's long-standing worries about the chemicals, industry successfully lobbied to exempt coal tar pavement sealants when the agency tightened hazardous -waste rules for coke ovens during the early 1990s. The little -noticed change made it easier for manufacturers to keep selling the products, which can contain as much as 50 percent PAHs by weight. Agency spokesmen declined to make anyone available to discuss the exemption, but said in a statement there are no plans to revise it. "EPA regulations allow for the legitimate recycling of coal tar under certain specified parameters," the statement said. Scientists started to track the movement of coal tar sealants into homes and lakes about a decade ago, after pinpointing the source of alarmingly high levels of PAHs in Barton Springs, a popular swimming hole in Austin, the Texas capital. Tom Bashara, an environmental investigator, noticed that pollution hotspots in a creek flowing into the pool were near parking lots coated with coal tar. The finding led Mahler and her colleagues at a USGS center in Austin to expand the research to other communities around the nation, including Lake in the Hills, where the number of households more than quadrupled between 1990 and 2006. Among other things, they found rising amounts of PAHs in the sediment of lakes where coal tar sealants are commonly used, but dramatically lower amounts in areas where asphalt -based sealants are preferred. In Austin, the scientists also found that dust inside apartments next to parking lots coated with coal tar was 25 times more contaminated than the dust in units next to lots coated with asphalt or left unsealed. Young children could be the most vulnerable to exposure, the researchers concluded, because they play on or near floors where dust collects. After industry lawyers challenged the findings, arguing that other sources were to blame, the USGS scientists published another peer-reviewed study late last year that traced the contamination back to coal tar sealants. By analyzing several feet of sediment, they determined that concentrations in the biggest lake in Lake in the Hills, known as Woods Creek Lake, didn't begin to spike until the area was more intensely paved with parking lots and driveways in the early 1990s. They spotted similar trends in other cities, including Orlando, Fla., and suburban Washington. "You just don't otherwise see these kinds of concentrations in a typical urban, residential environment," said Peter Van Metre, another USGS scientist working on the research. Coal tar sealants have been banned in Austin, Dane County, Wis.; Washington, D.C., and several Minnesota cities. Home Depot and Lowe's have pulled coal tar -based sealants from their shelves, though they remain widely available elsewhere. In Lake in the Hills, officials posted a one, page brochure at Village Hall outlining the difference between coal tar- and asphalt -based sealants. The village stopped using coal tar sealants on its own http://www.chicagotribune . co m/health/ct-met-toxic-coal - ' ar-sealant-2 0110115, 0, 315 7400, pr... 3/9/2011 New doubts cast on safety of common driveway sealant - chicagotribune.com Page 4 of 4 property but declined to ban them outright. "We've already solved the problem," said Gerald Sagona, the village administrator. PAHs are of particular concern because they don't break down easily. The USGS found that although concentrations of banned chemicals like DDT and PCBs are slowly declining in the environment, levels of PAHs are increasing. "There is a very clear connection between the use of these sealants and high levels of contamination downstream," said Alison Watts, a University of New Hampshire researcher whose own studies tracked PAH -contaminated runoff from parking lots. "The problem isn't going to go away if you keep putting this stuff down every three years." mhawthorne(ajtribune. corn Copyright © 2011, Chicago Tribune http: i www. chicagotribune. com/health/ct-met-toxic-coal-tar-sealant-20110115,0,3157400,pr... 3,9/2011 Jason Slowinski From: alehuray [alehuray@pavementcouncil.org] Sent: Monday, March 14, 2011 3:40 PM To: Jason Slowinski Subject: Pavement Coatings Technology Council Importance: High Jason Slowinski Miner Street Des Plaines, Illinois 60016 jslowinskiAdesalaines.orq (847) 391-5300 Dear Mr. Slowinski - Thank you again for returning my phone call last week. I am the Executive Director of the Pavement Coatings Technology Council (PCTC), a trade assocation with member companies involved in manufacturing pavement sealer materials. A web -based media monitoring system alerted PCTC that the City of Des Plaines is considering an ordinance concerning the use of refined tar -based sealers on paved surfaces in Des Plaines. Based on our telephone conversation, it is my understanding that the City Council is planning to consider the issue at a meeting on the evening of Monday March 21, and Ms. Mendoza called last Thursday to ask that PCTC's comments or other submissions be made by today, Monday March 14. Since we spoke last week, I have visited and searched the City's web site (http://www.desplaines.orq) several times (most recently, just a minute ago) in hopes that an agenda for the March 21 meeting or the minutes of a previous meeting or a draft resolution or ordinance would be posted that would help me understand and appropriately address the City's concerns. Unfortunately, I'm unable to find any reference at all on the City's web site. Thus, I write with two requests: (1) Please send or provide a web link to any materials related to the pavement sealer issues of concern to the City of Des Plaines, and (2) As I explained last week on the phone, I have a previous commitment that will not allow me to be present for the Des Plaines City Council meeting on March 21. Based both on this unbreakable commitment and the fact that it is unclear to the potentially impacted business community what the City's concerns are and what is being proposed to address those concerns, please ask the City Council to defer discussion of whatever the issue may be until the business community is given a chance to understand and respond to the City's concerns. You can learn more about PCTC at the organization's web site: http://www.pavementcouncil.orq/. For your information, PCTC members have manufacturing facilities located in Cook County, Illinois and surrounding areas. PCTC is in the process of gathering information about members' business activities in and around Des Plaines. Thank you for your consideration, Anne Anne P. LeHuray, Ph.D. Pavement Coatings Technology Council Attachment f CITY OF DES PLAINES ORDINANCE M - 6 - 11 AN ORDINANCE AMENDING TITLE 5, "PUBLIC HEALTH AND SAFETY," OF THE DES PLAINES CITY CODE BY ADDING CHAPTER 7, "PROHIBITING THE USE AND SALE OF COAL TAR -BASED SEALANTS." BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois in the exercise of its home rule powers, as follows: SECTION 1: That Title 5, "Public Health and Safety," of the Des Plaines City Code be amended by adding Chapter 7, "Prohibiting the Use and Sale of Coal Tar -Based Sealants" and read as follows: CHAPTER 7 PROHIBITING THE USE AND SALE OF COAL TAR -BASED SEALANTS 5-7-1: PURPOSE: The City of Des Plaines highly values lakes, rivers, streams and other bodies of water as natural assets which enhance the environmental, recreational, cultural and economic resources and contribute to the general health and welfare of the community. The use of sealers on asphalt surfaces is a common maintenance practice. However, scientific studies on the use of pavement sealers have demonstrated a relationship between stormwater runoff and certain health and environmental conditions, including the presence of Polycyclic Aromatic Hydrocarbons, a possible carcinogen. The purpose of this ordinance is to regulate the use of sealer products within the City of Des Plaines, in order to protect, restore, and preserve the quality of its waters. Further, it is the purpose of this ordinance to enhance compliance with the application prohibition through regulating sale of certain products. 5-7-2: DEFINITIONS: Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this ordinance, the following definitions shall apply unless the context clear indicates or requires a different meaning: ASPHALT -BASED SEALER: A petroleum-based sealer material that is commonly used on driveways, parking lots, and other surfaces and which does not contain coal tar. 1 COAL TAR: A byproduct of the process used to refine coal. COAL TAR -BASED SEALER: A sealer material containing coal tar and is for use on an asphalt or concrete surface, including a driveway or parking area. CITY: The City of Des Plaines. PAHs: Polycyclic Aromatic Hydrocarbons. A group of organic chemicals formed during the incomplete burning of coal, oil, gas, or other organic substances. PAHs are present in coal tar are harmful to humans, fish, and other aquatic life. 5-7-3: USE OF COAL TAR -BASED SEALER PROHIBITED: A. No person shall apply any coal tar -based sealer to any driveway, parking lot, or other surface within the City of Des Plaines. B. No person shall contract with any commercial sealer product applicator, residential or commercial developer, or any other person for the application of any coal tar -based sealer to any driveway, parking lot, or other surface within the City. C. No commercial sealer product applicator, residential or commercial developer, or other similar individual or organization shall direct any employee, independent contractor, volunteer, or other person to apply any coal tar -based sealer to any driveway, parking lot., or other surface within the City. A person who owns property on which a coal tar -based sealer has been applied presumed to have used a coal tar -based sealer in violation of this section. 5-7-4: SALE OF COAL TAR -BASED SEALER RESTRICTED: A. A person may not sell a coal tar -based sealer product within the City, unless: 1) The sale is to a person who intends to use the coal tar -based sealer outside the City's jurisdiction; and 2) The seller requires the purchaser to complete and sign a form provided by the City that includes: AI The name, address, and phone number of the purchase; 12) The date of the purchase; c), The quantity of coal tar -based sealer purchased; 41 A statement that the coal tar -based sealer will not be used within the City of Des Plaines: g). An affirmation by the purchaser that the information on the form is correct; and f The seller retains the completed form for a period of not less than two years and allows the City to inspect or copy of the form upon request. 2 5-7-5: ASPHALT -BASED SEALCOAT PRODUCTS: The provisions of this ordinance shall only apply to the sale or use of coal tar -based sealer in the City and shall not affect the use or sale of asphalt -based sealer products within the City. 5-7-6: PENALTY: Any person convicted of violating any provision of this ordinance is guilty of a misdemeanor and shall be punished by a fine not to exceed seven hundred fifty dollars ($750.00). SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT Al I EST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2011. CITY CLERK David R. Wiltse, City Attorney Note: New language is underlined. Legal\Ord\201 l\Add 5-7 Prohibitmg the Use and Sale of Coal Tar -Based Sealants 3