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01/08/20110. 11/// ' %"- A Will Soderberg =ve 4 ! Tuesday, January 18, 2011 City of Des Plaines City Council Agenda P a 2 e 12 CONSENT AGENDA: 1. Minutes/Regular Meeting — December 20, 2010 2. Minutes/Executive Session — December 20, 2010 3. Authorize GIS Consortium Service Provider Contract with Municipal GIS Partners, Inc., 701 Lee Street, Suite 1020, Des Plaines, IL 60016, to Provide 2011 Support Services 3a. RESOLUTION R-6-11/Support Services Contract with Municipal GIS Partners, Inc. 4. Authorize Agreement for Professional Services with Ayres Associates, Inc., 1802 Pankratz Street, Madison, WI 53704 for services associated with aerial photography of the City, digital orthophotography and updates to existing planimetric base mapping. 4a. RESOLUTION R-7-11/Professional Services Agreement with Ayres Associates 5. Waive Normal Bidding Procedures and Authorize Purchase of 2011 Water Meters and Repair Parts on an As Needed Basis from Badger Meters, Inc., 4545 W. Brown Deer Road, Milwaukee, Wisconsin 53223, for the 2011 Calendar Year in the Amount of $130,000. Source of Funding is the 2011 Water Fund (5023). 5a. RESOLUTION R-8-11/Purchase of Water Meters and Repair Parts from Badger Meters 6. Approve 2011 Motor Fuel Tax General Maintenance Agreement 6a. RESOLUTION R-9-11/2011 MFT General Maintenance Agreement 7. Approve Resolution for Eligibility for Funding of the DCEO Public Infrastructure Program — CDBG Disaster Recovery "IKE" Program 7a. RESOLUTION R-10-11/Resolution of Support for CDBG Disaster Recovery/DCEO Grant Program 8. Approve Onsite Utility Maintenance Agreement between Midwest Gaming and the City 8a. RESOLUTION R-13-11/Onsite Utility Maintenance Agreement with Midwest Gaming 9. Authorize Engineering Department to Issue Bid Notice for "Safe Routes to School" 10. SECOND READING — ORDINANCE M-1-11/Temporary Reorganization of CED and Revised Salary Schedule END OF CONSENT AGENDA Tuesday, January 18, 2011 City of Des Plaines City Council Aizenda Page 13 APPOINTMENTS: Presented for your consideration - NO ACTION REQUIRED ARCHITECTURAL REVIEW COMMISSION George Geldis, term to expire 8/31/12 ECONOMIC DEVELOPMENT COMMISSION Richard Grosse, term to expire 4/30/14 Jin Lee, term to expire 4/30/14 Jim Ulett, term to expire 4/30/14 Mary Howard, term to expire 4/30/14 ZONING BOARD OF APPEALS Arnie Seegers, term to expire 4/30/15 ADMINISTRATIVE HEARING OFFICER Chris Cohen COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Jean Higgason, Chair a. Warrant Register in the amount of $2,981,299.46 — RESOLUTION R-12-11 2. COMMUNITY DEVELOPMENT — Alderman Rosemary Argus, Chair a. Conditional Use Permit for 855 E. Rand Road/Case #10-063-CU/ORDINANCE Z-1-11 b. Conditional Use Permit for 305 S. River Road/Case #10-058-CU/ORDINANCE Z-2-11 c. Conditional Use Permit for 2300 Mannheim Road Fountain Blue Tent/ORDINANCE Z-3-11 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FEBRUARY 7, 2011 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-12-11/Warrant Register 2. a. FIRST READING/ORDINANCE Z-1-11 - Conditional Use Permit for 855 E. Rand Road/Case #10 -063 -CU b. FIRST READING/ORDINANCE Z-2-11 - Conditional Use Permit for 305 S. River Road/Case #10 -058 -CU c. FIRST READING/ORDINANCE Z-3-11 - Conditional Use Permit for 2300 Mannheim Road — Fountain Blue Tent Tuesday, January 18, 2011 City of Des Plaines City Council Agenda P a 2 e 14 MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines. in compliance with the Americans With Disabilities Act. requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meetine(s) or have questions about the accessibility of the meetine(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons., Consent Agenda Item #1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, DECEMBER 20, 2010 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Mayor Martin J. Moylan at 6:05 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, December 20, 2010. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, and Argus. Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Police Chief Prandini, Fire Chief Wax, Director of Human Resources Earl, Interim Director of Community & Economic Development Gutierrez, Director of Public Works and Engineering Oakley, Director of Information Technology Duebner, and City Attorney Wiltse. EXECUTIVE Moved by Higgason, seconded by Haugeberg, to go into Executive Session to SESSION: discuss Pending Litigation and Personnel. Motion passed unanimously. The City Council recessed at 6:07 p.m. The City Council reconvened at 7:03 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, and Argus. PRAYER AND The opening prayer was given by The Reverend Gregory Barette, Unity PLEDGE: Northwest Church, followed by the Pledge of Allegiance to the Flag. CITIZEN Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council talking PART.: about the sign 2003 Governor's Hometown Award given to Des Plaines; the Des Plaines Theater is 85 years old; he went there as a young boy; noticed the many volunteers at the recent renovation; students from Willow Academy; amazed at the number of volunteers with a giving spirit; keep up the good work. EXECUTIVE SESSION: Mr. Phil Catrintza, 716 West Oakton Street, addressed the City Council expressing his concerns about house inspections being done; assumes inspector is doing right; what is the definition for rotting wood - what does the City Code state; concerned about 714 Oakton Street; he presented a piece of rotting wood as evidence. City Attorney Wiltse advised Mr. Catrintza that this was not the forum for presenting evidence. City Attorney Wiltse gave Mr. Catrintza his business card, and advised Mr. Catrintza to contact him regarding the house inspection issue. Moved by Higgason, seconded by Brookman, that the City Attorney be authorized to proceed as directed in Executive Session regarding the pending Page 2 of 11 12/20/10 litigation matters. Voice Vote - All Ayes. Motion declared carried. CONSENT Motion by Higgason, seconded by Haugeberg, to establish the Consent Agenda, AGENDA: except for Items 1, 3, 3a, 3b, 4, 4a, 5, 5a, 5b, 9 and 9a. Voice Vote — All Ayes. Motion declared carried. MINUTES: Motion by Haugeberg, seconded by Walsten, to approve Consent Agenda except for Items 1, 3, 3a, 3b, 4, 4a, 5, 5a, 5b, 9 and 9a. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The minutes were approved; Staff recommendations and requests were approved; Resolutions R-168-10, R-169-10 and R-170-10 were adopted. Moved by Bogusz, seconded by Higgason, that the Minutes of the Regular City Council Meeting of December 6, 2010, be amended to delete the references to the passage of Ordinance Z-27-10, the Casino Housekeeping Amendment on December 6, 2010. Ordinance Z-27-10 was actually advanced to Second Reading and adopted on November 15, 2010. Accordingly, having Ordinance Z-27-10 on Second Reading on the December 6, 2010 Agenda was an error. Voice Vote — All Ayes. Motion declared carried. Moved by Walsten, seconded by Argus, to approve minutes of the Regular Meeting of the City Council held December 6, 2010, as Amended. Voice Vote — All Ayes. Motion declared carried. No dissents. Moved by Haugeberg, seconded by Walsten, to approve minutes of the Executive Session of the City Council held December 6, 2010. Motion declared carried as approved unanimously under Consent Agenda. AMEND AUTO Alderman Brookman requested that this item be removed from Consent TRAFFIC LAW Agenda. ENF. SYSTEM/ RED LIGHT City Attorney Wiltse explained that Staff also requested this item be removed ORD.: from the Consent Agenda regarding Ordinance M-62-10, Page 4, Section 7-12- 8 - Notice of Determination of Liability: If the registered owner fails to pay Ordinance or contest the Notice of Violation within 2-1 14 days a Notice of Determination M-62-10 of Liability will be sent to the owner indicating that a fine in the amount of $100 is due to the City. ... If the owner does not pay the $100 as specified in the notice or petition the City to set aside the determination, within 24 35 days, a Notice of Final Determination will be sent to the owner indicating that the owner has exhausted all challenge options ... . Police Chief Prandini requested the City Council's approval to change the 1st line to 14 days and the 5th line to 35 days amending the Automated Traffic Law M-62-10 (Cont'd) Page 3 of 11 12/20/10 Enforcement System (Red Light Ordinance) in order to comply with Illinois State Statutes and industry standards. Chief Prandini answered questions from the Aldermen regarding the requested changes to conform to industry standards. Alderman Brookman stated the first line of Ordinance M-62-10, Section 7-12-8, should remain at 21 days. Moved by Walsten, seconded by Argus, to concur with Staff recommendation to amend Ordinance M-62-10 to assure compliance with Public Act 96-1016, which has been amended and will take effect January 1, 2011; and further recommend to place on First Reading Ordinance M-62-10, AN ORDINANCE AMENDING TITLE 7, "MOTOR VEHICLES AND TRAFFIC," CHAPTER 12, "AUTOMATED TRAFFIC LAW ENFORCEMENT SYSTEM," OF THE DES PLAINES CITY CODE. Moved by Brookman, seconded by Wilson, to adopt a substitute motion regarding Ordinance M-62-10, Page 4, Section 7-12-8 Notice of Determination of Liability, Line 1, to leave the number of days at 21. Voice Vote — Alderman Higgason, Brookman, and Wilson voted Aye. Aldermen Haugeberg, Robinson, Bogusz, Walsten, and Argus voted Nay. Motion declared FAILED. Chief Prandini answered questions from the Alderman Wilson regarding the procedure for requesting a hearing date. Alderman Haugeberg asked about the timeline for processing the violation. Chief Prandini gave an explanation of the process. City Attorney Wiltse explained that these changes needed to be approved at this meeting in order to start the violation program in January, 2011. Alderman Brookman stated that he is against Red Light cameras and will vote no. Voice Vote on the original motion to concur with Staff recommendation to amend Ordinance M-62-10 to assure compliance with Public Act 96-1016, which has been amended and will take effect January 1, 2011. Aldermen Haugeberg, Robinson, Bogusz, Higgason, Walsten, Wilson and Argus voted Aye. Alderman Brookman voted no. Motion declared carried. AMEND ADMIN. Alderman Brookman requested that this item be removed from the Consent HEARINGS Agenda. PROGRAM: Police Chief Prandini requested that the City Council approve an amendment to Ordinance the Administrative Hearing Ordinance, Title 1, Chapter 16, to authorize the M-63-10 issuance of red light violation notice citations, and have citations heard in Administrative Hearings. M-63-10 (Cont'd) ORDINANCE M-62-10 AMEND AUTO TRAFFIC LAW ENF. SYSTEM/ RED LIGHT ORD.: ORDINANCE M-63-10 AMEND ADMIN. HEARINGS PROGRAM: AMEND CH. 4-4- 19, SECTION A, LIQUOR ORD.: Ordinance M-64-10 Page 4 of 11 12/20/10 Moved by Walsten, seconded by Argus, to concur with Staff recommendation to amend the Administrative Hearing Ordinance, Title 1, Chapter 16; and further recommend to place on First Reading Ordinance M-63-10, AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 16, "ADMINISTRATIVE HEARINGS PROGRAM," OF THE DES PLAINES CITY CODE. Voice Vote - Aldermen Haugeberg, Robinson, Bogusz, Higgason, Walsten, Wilson and Argus voted Aye. Alderman Brookman voted no. Motion declared carried. Alderman Brookman stated that he is opposed to advancing Ordinances M-62- 10 and M-63-10 to Second Reading and adoption. Moved by Argus, seconded by Walsten, to advance to Second Reading and adopt Ordinance M-62-10, AN ORDINANCE AMENDING TITLE 7, "MOTOR VEHICLES AND TRAFFIC," CHAPTER 12, "AUTOMATED TRAFFIC LAW ENFORCEMENT SYSTEM," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Higgason, Walsten, Argus NAYS: 2 -Brookman, Wilson ABSENT: 0 -None Motion declared carried. It was the consensus of the City Council to allow public input before advancing Ordinance M-63-10 to Second Reading. No one came before the Council to give comments. Moved by Argus, seconded by Haugeberg, to advance to Second Reading and adopt Ordinance M-63-10, AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 16, "ADMINISTRATIVE HEARINGS PROGRAM," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Higgason, Walsten, Argus NAYS: 2 -Brookman, Wilson ABSENT: 0 -None Motion declared carried. Alderman Bogusz requested that this item be removed from Consent Agenda stating there seemed to be confusion regarding the purpose of changing the ordinance regarding the alcohol training program. Mayor Moylan stated that there was confusion in the past regarding online training; this ordinance is stricter and will require all personnel to be trained. Moved by Bogusz, seconded by Walsten, to concur with Staff recommendation to amend Chapter 4-4-19, Section A; and further recommend to place on First Reading Ordinance M-64-10, AN ORDINANCE AMENDING TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "LIQUOR CONTROL," SECTION 19, "ALCOHOL AWARENESS TRAINING," OF THE DES M-64-10 (Cont'd) AMEND RULES/ REG'S/FIRE & POLICE COM.: Ordinance M-65-10 Page 5 of 11 12/20/10 PLAINES CITY CODE. Voice Vote - Aldermen Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, and Argus voted Aye. Alderman Wilson voted no. Motion declared carried. Alderman Haugeberg stated that this ordinance states only owner and manager and did not indicate staff. City Attorney Wiltse stated that owners and managers are required to be trained; after they are certified, they train their staff. Alderman Wilson requested Leave of the Body to change his Nay vote to Aye. There was no objection and leave was granted. Moved by Bogusz, seconded by Walsten, to concur with Staff recommendation to amend Chapter 4-4-19, Section A; and further recommend to place on First Reading Ordinance M-64-10, AN ORDINANCE AMENDING TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "LIQUOR CONTROL," SECTION 19, "ALCOHOL AWARENESS TRAINING," OF THE DES PLAINES CITY CODE. Voice Vote — All Ayes. Motion declared carried. Alderman Brookman requested that this item be removed from the Consent Agenda for clarification. Alderman Brookman asked if this ordinance change applies to the current list or changing the rules in the length of time for the list from 2 to 3 years. City Attorney Wiltse stated that it applies to the 3 year list; The Fire & Police Commission would review it when it expires; this would be a permanent change for any list coming; an internal review at the end of 3 years can be noted by staff. Fire Chief Wax gave an explanation regarding the current list and procedure in general. City Attorney Wiltse stated that this change cannot be temporary; it must be permanent; it can only be one way or the other. Motion by Brookman, seconded by Walsten, that this matter be brought back to the City Council for consideration at the expiration of the police officer and firefighter eligibility list in 3 years. Voice Vote — All Ayes. Motion declared carried. Moved by Brookman, seconded by Haugeberg, to concur with Staff recommendation to approve the Rules and Regulations changes made by the Board of Fire and Police Commissioners regarding the 2010 Entrance and Promotional Examination Processes; and further recommend to place on First Reading Ordinance M-65-10, AN ORDINANCE ADOPTING THE AMENDMENTS TO THE REVISED RULES AND REGULATIONS OF THE BOARD OF FIRE & POLICE COMMISSIONERS. Voice Vote — All Ayes. �3� ADD PARA. G TO 2-6-4/ RULES/ REG'S/FIRE. POLICE COM.: Ordinance M-66-10 CONSTR. ENG. SVCS FOR RECOVERY WORK/ DES PLAINES RIVER RD. RECONSTR.: Consent Agenda Resolution R-168-10 POLICE DEPT./ NET MOTION SOFTWARE PURCHASE: Consent Agenda Resolution R-168-10 HEATING. VENTILATING, AIR COND. CONTRACT/ CITY -OWNED FACILITIES: Consent Agenda Resolution R-170-10 Page 6 of 11 12/20/10 Motion declared carried. Moved by Higgason, seconded by Walsten, to concur with Staff recommendation to approve the addition of a paragraph to the current municipal code providing for three-year eligibility lists under the City's Home Rule authority; and further recommend to place on First Reading Ordinance M-66- 10, AN ORDINANCE AMENDING TITLE 2, "BOARDS AND COMMISSIONS," CHAPTER 6, "BOARD OF FIRE AND POLICE COMMISSION," SECTION 4, "POWERS," OF THE DES PLAINES CITY CODE BY ADDING PARAGRAPH G. Voice Vote — All Ayes. Motion declared carried. Moved by Haugeberg, seconded by Walsten, to concur with Staff recommendation to accept construction engineering proposal from URS Corporation, 100 South Wacker Drive, Suite 500, Chicago, IL 60606 in the not to exceed amount of $78,759.92 (Capital Projects Fund — 100% reimbursement from Midwest Gaming and Entertainment) for Recovery Work related to Des Plaines River Road reconstruction; and further recommend to adopt Resolution R-168-10, A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM URS CORPORATION FOR ADDITIONAL CONSTRUCTION ENGINEERING SERVICES FOR THE DES PLAINES RIVER ROAD RECONSTRUCTION PROJECT IN AN AMOUNT NOT TO EXCEED $78,759.92. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Walsten, to concur with Staff recommendation to purchase NetMotion Mobility XE from Insight Public Sector Software, 6820 S. Harl Avenue, Tempe, AZ 85283, in the amount of $18,473.55 (Asset Forfeiture Funds); and further recommend to adopt Resolution R-169-10, A RESOLUTION AUTHORIZING THE PURCHASE OF NETMOTION MOBILITY XE SOFTWARE FOR THE POLICE DEPARTMENT. Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Walsten, to concur with Staff recommendation to award the bid for contractual Heating, Ventilation, and Air Conditioning preventive maintenance and full repair of the systems at various City -owned facilities to the lowest responsible bidder, Bedco, Inc., 322 N. Wolf Road, Mount Prospect, Illinois 60056, at the following rates: 2011 2012 2013 $12,360.00 $120.00 28% Maintenance Cost $8,760.00 $10,560.00 Hourly Labor Rate $105.00 $115.00 Material Markup 28% 28% (General Fund/Streets and Grounds Maintenance/R&M Buildings & Structures account); and further recommend to adopt Resolution R-170-10, A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A BID FROM R-170-10 (Cont'd) LETTER OF CREDIT REDUCTION/ 755 SEEGERS RD.: Resolution R-171-10 COMMISSION APP'T.: Consent Agenda ORDINANCE M-61-10 DOUBLE FEES/ 1% PENALTY/ FOR NO PERMIT: Consent Agenda COMMISSION REAPP'T.: Page 7 of 11 12/20/10 BEDCO, INC. FOR CONTRACTUAL MAINTENANCE AND FULL REPAIR OF THE HEATING AND AIR CONDITIONING SYSTEMS AT VARIOUS CITY -OWNED FACILITIES. Motion declared carried as approved unanimously under Consent Agenda. Alderman Wilson pointed out that on page 1 of the Memorandum dated December 2, 2010 from Scott Mangum, Senior Planner to Jason Slowinski, Acting City Manager, in the lower half of the third paragraph — "On April 6, 2003" should be "On April 6, 2009"... Moved by Wilson, seconded by Higgason, to concur with Staff recommendation to accept the public improvements constructed and authorize the reduction in public improvement surety for Concord Commons II in the amount of $49,983.96 in accordance with the provisions of the Municipal Code; and further recommend to adopt Resolution R-171-10, A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR CONCORD COMMONS II TOWNHOUSE DEVELOPMENT LOCATED AT 755 SEEGERS ROAD, DES PLAINES, ILLINOIS. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. COMMISSION APPOINTMENT: ECONOMIC DEVELOPMENT COMMISSION: Randall Rapp — Term to Expire 04/30/12 (Completes Term of Rita Shah - Removed 11/08/10) Motion declared carried as approved unanimously under Consent Agenda. Moved by Haugeberg, seconded by Walsten, to adopt Ordinance M-61-10, AN ORDINANCE AMENDING TITLE 10, "BUILDING REGULATIONS," CHAPTER 2, "BUILDING PERMITS AND FEES," SECTION 5, "DOUBLE FEE," OF THE DES PLAINES CITY CODE. Motion declared carried as approved unanimously under Consent Agenda. COMMISSION RE -APPOINTMENT: Presented for your consideration — NO ACTION REQUIRED YOUTH COMMISSION: Robert Neil — Term to Expire 12/01/13 MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE Page 8 of 11 12/20/10 FINANCE & ADMINISTRATION — Alderman Higgason, Chair WARRANT Moved by Walsten, seconded by Haugeberg, to recommend to the City Council REGISTER: approval of the December 20, 2010 — Warrant Register, in the total amount of $3,769,292.52; and further recommend that Resolution R-172-10 be adopted at appropriate time this evening. Motion declared carried. ERP SOFTWARE PURCHASE: Alderman Higgason stated that the Finance & Administration Committee met on December 13, 2010 with four aldermen present to discuss the purchase of Enterprise Resource Planning (ERP) Software System for the City's needs with regard to financial planning, permitting, licensing, human resources, etc. Staff recommended that this software be financed; the Committee did not agree; the Committee agreed that we should pay as we go. The vendor for New World Systems — the leading ERP software for municipal government clients — has offered the City substantial discounts for purchasing a new ERP system prior to the close of the year. The Committee reviewed the matter and reached a consensus that there is an identifiable need for a new ERP system, and the City should take advantage of discounts offered by the leading vendor now rather than delay purchase of the system until 2012. The Committee also reached consensus that the City fund the $766,400 purchase price of the ERP system through general fund reserves and the capital equipment replacement fund as recommended by Staff. Alderman Argus stated that the issue did not come up during the budget hearings; budget cuts were made; why does the system need to be replaced now; what is the cost savings; will any employee positions be eliminated as a result. Alderman Higgason stated that the Acting City Manager said no when a request was made to replace the system during the 2011 budget hearings; a $70,000 reduction is being offered if the purchase is made before the end of 2010; parts of the Pentamation program software will no longer be available in 2013. Alderman Walsten stated that he brought this issue up at the end of the budget hearings; asked for information; he believes the current system needs to be replaced; to spend money on an antiquated system is irresponsible. Alderman Brookman agreed with Alderman Argus; this issue was not discussed during the budget hearings; there are unanswered questions; needs additional time to review; he will not support the purchase. Director of Information Technology Duebner provided a Power Point Presentation regarding the current system and the need to replace it in the near future. Alderman Bogusz stated that it will cost more later than if it was purchased now. (14 Page 9 of 11 12/20/10 ERP SOFTWARE Moved by Haugeberg, seconded by Bogusz, to recommend to the City Council PURCHASE: to adopt Resolution R-175-10 at appropriate time this evening. (Cont'd) Discussion: Alderman Brookman stated that this is setting a bad precedent; it is a no bid contract; passing it at the last meeting of the year is not good; need to take more time to review and then make a decision. Alderman Argus stated that Mount Prospect has a fund balance greater than Des Plaines; agrees with Alderman Brookman; she will not support it. Alderman Wilson reviewed the information following the Finance & Administration Committee meeting; he will support it. Alderman Bogusz stated that Staff has done its due diligence; the aldermen not present at the Finance & Administration Committee meeting have been contacted by Staff to answer questions so that the aldermen understand why this needs to be done. Alderman Haugeberg agrees with Alderman Bogusz. Moved by Brookman, seconded by Argus, to adopt a substitute motion to defer the ERP Software purchase to the next Council Meeting on January 3, 2011. Voice Vote — Aldermen Brookman and Argus voted Aye. Aldermen Haugeberg, Robinson, Bogusz, Higgason, Walsten and Wilson voted Nay. Motion declared FAILED. Voice Vote on the original motion to recommend to the City Council to adopt Resolution R-175-10. Aldermen Haugeberg, Robinson, Bogusz, Higgason, Walsten and Wilson voted Aye. Aldermen Brookman and Argus voted Nay. Motion declared carried. PUBLIC WORKS - Alderman Brookman, Chair HVAC Assistant Director of Public Works & Engineering Boeche presented and PERFORMANCE answered questions from the Aldermen regarding Johnson Controls' proposal CONTRACT: for evaluation and design services for various improvements to City Hall and Police Station Heating, Ventilating, and Air Conditioning systems. These services would be fully funded from the Energy Efficiency Conservation Block Grant (EECBG) that the City received in 2009. Staff recommends approval of the Letter of Intent with Johnson Controls, Inc., 3007 Malmo Drive, Arlington Heights, Illinois, for the purpose of beginning design phase work on the City Hall HVAC replacement project, at a cost of $4,500 (Capital Projects Fund). Moved by Walsten, seconded by Wilson, to recommend to the City Council to adopt Resolution R-173-10 at appropriate time this evening. Motion declared carried. ORDINANCE M-60-10 WAIVER/ CERTAIN PERMIT FEES/ NON- PROFIT ENTITIES: WARRANT REGISTER: Resolution R-172-10 ERP SOFTWARE PURCHASE: Resolution R-175-10 Page 10 of 11 12/20/10 MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Higgason, seconded by Walsten, to adopt Ordinance M-60-10, AN ORDINANCE AMENDING TITLE 10, `BUILDING REGULATIONS," CHAPTER 2, "BUILDING PERMITS AND FEES," SECTION 3, "FEES FOR NONPROFIT ORGANIZATIONS," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Higgason, seconded by Bogusz, to concur with recommendation of Committee of the Whole to adopt Resolution R-172-10, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $3,769,292.52. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Higgason, seconded by Bogusz, to amend Resolution R-175-10, paragraph 5, by adding "in the best interests of the City". Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Higgason, Walsten, Wilson NAYS: 2 -Brookman, Argus ABSENT: 0 -None Motion declared carried. Moved by Higgason, seconded by Walsten, to concur with recommendation of Committee of the Whole to adopt Resolution R-175-10, A RESOLUTION AUTHORIZING THE PURCHASE OF ENTERPRISE RESOURCE PLANNING SOFTWARE FROM NEW WORLD SYSTEMS CORPORATION AT COST NOT TO EXCEED $766,400.00, AS AMENDED. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Bogusz, Higgason, Walsten, Wilson NAYS: 2 -Brookman, Argus ABSENT: 0 -None Motion declared carried. HVAC PERFORMANCE CONTRACT: Resolution R-173-10 Page 11 of 11 12/20/10 Moved by Robinson, seconded by Brookman, to concur with recommendation of Committee of the Whole to approve the Letter of Intent with Johnson Controls, Inc., 3007 Malmo Drive, Arlington Heights, Illinois, for the purpose of beginning design phase work on the City Hall HVAC replacement project, at a cost of $4,500 (Capital Projects Fund); and adopt Resolution R-173-10, A RESOLUTION AUTHORIZING THE EXECUTION OF A LETTER OF INTENT BETWEEN JOHNSON CONTROL, INC. AND THE CITY OF DES PLAINES FOR EVALUATION AND DESIGN SERVICES FOR VARIOUS IMPROVEMENTS TO THE CITY HALL AND POLICE STATION HVAC SYSTEMS. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Higgason, Brookman, Walsten, Wilson, Argus NAYS: 0 -None ABSENT: 0 -None Motion declared carried. ADJOURNMENT: Moved by Walsten, seconded by Higgason, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 8:40 p.m. APPROVED BY ME THIS DAY OF , 2011 Martin J. Moylan, MAYOR udwig — CIT CLERK } Consent Agenda Item #3 & 3a City of Des Plaines Public Works & Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: December 14, 2010 To: Jason Slowinski, Acting ' ty M.ai ger From: Jon Duddles, P.E., Assi Cc: Subject: Renewal of Municipal GIS Partners Contract for 2011 Ref. #10-261 tor of Public Works and Engineering Timothy Oakley, P.E., CFM, Director of Public Works and Engineering Issue: The City's contract for Geographical Information System (GIS) staffing and services is up for annual renewal in 2011. Municipal GIS Partners (MGP) is the vendor, selected by the GIS Consortium, to provide staffing and technical services for the City's GIS. Analysis: The City has been a member of the GIS Consortium since 2001, along with the Village of Deerfield, Village of Glencoe, Village of Glenview, City of Highland Park, Village of Lincolnshire, Village of Lincolnwood, Village of Morton Grove, City of Park Ridge, Village of Skokie, Village of Winnetka, Village of Norridge, Village of Wheeling, Village of Oak Brook, Village of Elk Grove, and Village of Riverside. This year's fees are based on a 3% increase over 2010 as approved by the GIS Consortium Board. This is the first fee increase in 3 years. MGP was unable to continue with a 0% increase in 2011 because of increased labor, material and overhead fees. This increase allows MGP to continue to provide the City the same level of service it has performed in the past. During the preceding year, MGP completed mapping of the City's sewer systems and water system, street lighting and has updated the associated atlas books. They also updated the TIF District boundaries and corrected address data, 1 — foot elevation contours, zoning districts and the Internet webpage with the City's GIS data. That information is available to all users of the City's computer system, and the general public at www.gisconsortium.org or on the City's website under Des Plaines Interactive Map. Recommendation: We recommend approval of the contract with Municipal GIS Partners, Inc., 701 Lee Street, Suite 1020, Des Plaines, IL 60016 in the amount of $177,034.00. This is a budgeted item from the GIS fund. AJD/dIs Attachments MGP Contract Purchase Order Resolution h:\engineering\correspondence\city council meeting120I 1 \1-18-11 \gis contract - mgp\mgp memo for contract renewal 201 I.doc GIS Consortium Service Provider Contract This CONTRACT made and entered into this 1st day of January, 2011, by and between the CITY OF DES PLAINES, an Illinois municipal corporation (hereinafter referred to as "City"), and Municipal GIS Partners, Inc. (MGP), 701 Lee Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as "Consultant"); and WHEREAS, the City desires to engage the Consultant to provide support services in connection with the City's geographical information system ("GIS"); and WHEREAS, the Consultant represents to be in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below; NOW, THEREFORE, it is hereby agreed by and between the City and the Consultant that: SCOPE OF SERVICES The Scope of Services shall be as set forth in the "Proposal for Geographic Information System Services", (Attachment 1). Should there be a conflict in terms between this Contract and the Proposal, this Contract shall control. II. PERFORMANCE OF WORK All work hereunder shall be performed under the direction of the City Manager of the City or his designee (hereinafter referred to as the "City Manager"). III. INDEPENDENT CONTRACTOR The Consultant shall at all times be deemed to be an independent contractor, engaged by the City to perform the services set forth in Attachment 1. Neither the Consultant nor any of its employees shall be considered to be employees of the City for any reason, including but not limited to for purposes of workmen's compensation law, Social Security, or any other applicable statute or regulation. IV. PAYMENT TO THE CONSULTANT For work associated with the project, the Consultant shall be reimbursed in an amount NOT TO EXCEED $177,034. A. The Consultant shall submit invoices in a format approved by the City. B. The Consultant shall maintain records showing actual time devoted and cost incurred. The Consultant shall permit the authorized representative of the City to inspect and audit all data and records of the Consultant for work done under this Contract. The Consultant shall make these records available at reasonable times during the Contract period, and for a year after termination of this Contract. C. The City shall make monthly payments to the Consultant based upon services actually performed, within 30 days after receipt of invoice. https //sharepoin. mgpine.com/Administration/Contracta/Des Plaines 1U201I .January/MGPServiceProviderAgreement_2011 door rt A N V. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the City may terminate this Contract at any time upon fifteen (15) days prior written notice to the Consultant. In the event that this Contract is so terminated, the Consultant shall be paid for services actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of work completed determined on the basis of the percentage completed as agreed upon between the City and the Consultant. VI. TERM This Contract shall become effective as of the date the Consultant is given a written Notice to Proceed and, unless terminated for cause or pursuant to Article V foregoing, shall expire on December 31, 2011, or on the date the City Manager determines that all of the Consultant's work under this Contract is completed. A determination of completion shall not constitute a waiver of any rights or claims which the City may have or thereafter acquire with respect to any breach hereof by the Consultant. VII. RENEWAL OF CONTRACT The City shall decide at least sixty (60) days before the end of the Term, as defined in Article VI of this Contract, whether the City desires to renew this Contract to provide support services in connection with the City's geographical information system. The City shall provide the Consultant written notice within thirty (30) days of said decision. VIII. NOTICE OF CLAIM If the Consultant wishes to make a claim for additional compensation as a result of action taken by the City, the Consultant shall give written notice of his claim within fifteen (15) days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the Consultant's fee shall be valid only to the extent that such changes are included in writing signed by the City and the Consultant. Regardless of the decision of the City Manager relative to a claim submitted by the Consultant, all work required under this Contract as determined by the City Manager shall proceed without interruption. IX. BREACH OF CONTRACT If any party violates or breaches any term of this Contract, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if any party, by reason of any default, fails within thirty (30) days after notice thereof by the other party to comply with the conditions of the Contract, the other party may terminate this Contract. X. INDEMNIFICATION The Consultant shall indemnify and save harmless the City and its officers and employees from and against any and all loss, liability and damages of whatever nature, including Workmen's Compensation claims by Consultant's employees, in any way resulting from or arising out of negligent actions or omissions of the Consultant in connection herewith, including negligent actions or omissions of 2 employees or agents of the Consultant arising out of the performance of this Contract. XI. NO PERSONAL LIABILITY No official, director, officer, agent, or employee of any party shall be charged personally or held contractually liable by or to the other party under any term or provision of this Contract or because of its or their execution, approval, or attempted execution of this Contract. XII. NON-DISCRIMINATION In all hiring or employment made possible or resulting from this Contract, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental, or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. No person shall be denied, or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Contract on the grounds of sex, race, color, creed, national origin, marital status, the presence of any sensory, mental or physical handicap or age except minimum age and retirement provisions. Any violation of this provision shall be considered a violation of a material provision of this Contract and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Contract by the City. XIII. ASSIGNMENT AND SUCCESSORS This Contract and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the City. XIV. DELEGATING AND SUBCONTRACTING Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Contract and the Consultant shall remain liable to the City with respect to each and every item, condition and other provision hereof to the same extent that the Consultant would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. XV. NO CO -PARTNERSHIP OR AGENCY It is understood and agreed that nothing herein contained is intended or shall be construed to, in any respect, create or establish the relationship of co-partners between the City and the Consultant, or as constituting the Consultant as the general representative or general agent of the City for any purpose whatsoever. XVI. SEVERABILITY The parties intend and agree that, if any paragraph, subparagraph, phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect. 3 XVII. HEADINGS The headings of the several paragraphs of this Contract are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit, or describe the scope of intent of any provision of this Contract, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XVIII. MODIFICATION OR AMENDMENT This Contract constitutes the entire Contract of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or Change Order as herein provided. XIX. APPLICABLE LAW This Contract shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. XX. NEWS RELEASES The Consultant may not issue any news releases without prior approval from the City Manager nor will the Consultant make public proposals developed under this Contract without prior written approval from the City Manager prior to said documentation becoming matters of public record. XXI. COOPERATION WITH OTHER CONSULTANTS The Consultant shall cooperate with any other Consultants and any other persons in the City's employ on any work associated with the project. XXII. NOTICES All notices, reports and documents required under this Contract shall be in writing and shall be mailed by first class mail, postage prepaid, addressed as follows: If to City: City of Des Plaines Jon Duddles 1420 Miner Street Des Plaines, IL 60016 If to Consultant: MGP, Inc. Thomas A. Thomey 701 Lee Street, Suite 1020 Des Plaines, Illinois 60016 XXIII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295 The Consultant certifies hereby that it is not barred from entering into this Contract as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code. 4 XXIV. SEXUAL HARASSMENT POLICY: 775 ILCS 5/2-105(A)(4) The Consultant certifies hereby that it has a written Sexual Harassment Policy in full compliance with 775 ILCS 5/2-105(A)(4). XXV. WRITTEN COMMUNICATIONS All recommendations and other communications by the Consultant to the City Manager and to other participants, which may affect cost or time of completion, shall be made or confirmed in writing. The City Manager may also require other recommendations and communications by the Consultant be made or confirmed in writing. IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto on the date first above written. ATTEST: City Clerk Mayor ATTEST: CONSULTANT By By Its Its 5 Proposal for Geographic Information System Services Attachment 1 1) GENERAL PURPOSE The purpose of this agreement is for the City to enter an agreement with the Consultant for all or part of its geographic information system (GIS) management, development, operation, and maintenance. In addition to supporting the existing GIS program, the Consultant will identify opportunities for continued development and enhancement. The City will be sharing management, development, and maintenance expertise and staffing with other municipalities as a member of the Geographic Information System Consortium (GISC). The benefits to the City include, but are not limited to, collective bargaining for rates and services, shared development costs, and joint purchasing and training. The Consultant is the sole Service Provider for GISC and is responsible for providing the necessary GIS professional resources to support this entity. The Consultant will facilitate and manage resource, cost, and technical innovation sharing among GISC members. 2) CONFIDENTIALITY This attachment includes proprietary and confidential information. It shall not be copied, circulated, or otherwise provided to any person or organization that is not part of the process established for its consideration without the advance written permission of MGP, Inc. 3) SERVICE TYPES For the purpose of cost accounting, the Consultant will provide two (2) service types to the City. The intent of this distinction is to track specific types of investment without overburdening general operation of the GIS program. Many of these services will go unnoticed to the City but are required to sustain the GIS program. The Consultant will employ reasonable professional discretion when specific direction is not provided by the City or the GIS Consortium. A. Services relate to the direct management, development, operation, and maintenance of the City GIS required to reasonably support the system. B. Services relating to the investigation, research, and development of new functionality and capability for the GIS Consortium and its members. 4) SERVICES The Consultant will help provide the necessary resources to support the City GIS program. The allocation of these resources will be reasonably commensurate with the level of expertise required to fulfill the specific task thus enabling efficient use of City investment. The Consultant includes, but is not limited to, the following personnel: 6 A. A GIS Manager that is responsible for the overall implementation of the GIS program based on the directions and instructions of the City. The GIS Manager will provide senior -consultant services and will provide coordination and facilitation of GISC developments and initiatives. Budget forecasting and work reporting will be provided by the GIS Manager as directed by the City. B. A GIS Coordinator is responsible for the operation of the GIS program including the coordination of resources. The GIS Coordinator will provide services to the City in determining the short- and long-term needs of the GIS program. The GIS Coordinator will be responsible for managing the program resources including Consultant resources, external agencies, and City committees and user groups. C. A GIS Data Administrator is responsible for managing the data model and administering the database and related information. The GIS Data Administrator plans, implements, and configures the data to enhance performance and maintain integrity of the data system. D. A GIS Application Developer is responsible for the conceptualization, design, development, testing, installation, documentation, training, and maintenance of GIS and related software. Software includes, but is not limited to; computer programs, form designs, user manuals, data specifications, and associated documentation. E. A GIS Analyst is responsible for analyzing and planning special projects that require skills beyond the typical operation of the system. Special projects may include the development of ad hoc maps, layers, databases, and user solutions. F. A GIS Specialist provides the daily operation, maintenance, and support of the GIS. This individual is typically fully allocated to the City and is responsible for database development and maintenance, map production, user training and help -desk, user group support, and system support and documentation. 5) PROJECTED UTILIZATION Projected utilization is an estimate of service hours required of the Consultant by the City. This projection is established by and between the City, GISC, and the Consultant. Although variations are anticipated, the City and the Consultant have a fiduciary responsibility to GISC and its members to meet their projected utilization. Significant variations in actual utilization may negatively influence service rates for GISC members. The anticipated projected utilization for each Consultant service is: A. 1,644 hours of GIS Specialist B. 164 hours of GIS Coordinator C. 137 hours of GIS Analyst D. 137 hours of GIS Data Administrator E. 137 hours of GIS Application Developer F. 137 hours of GIS Manager 7 6) SERVICE RATES Rates are based on projected utilization of GISC members in collective bargaining with the Consultant. The Consultant guarantees these rates for the term of this agreement as long as actual utilization is reasonably consistent with projected utilization. The Consultant has the right to assign a cost -of -living adjustment one (1) time per year with prior notice to the City. The GISC collective bargaining rates are as follows: A. $ 66.50 per hour for GIS Specialist B. $ 83.10 per hour for GIS Coordinator C. $ 83.10 per hour for GIS Analyst D. $103.80 per hour for GIS Data Administrator E. $103.80 per hour for GIS Application Developer F. $103.80 per hour for GIS Manager 7) FACILITIES AND EQUIPMENT The City is required to provide the Consultant adequate space, furnishings, hardware, and software to fulfill the objectives of the GIS program. The facilities requirement is no different than would be otherwise required by the City to support a GIS program. The rate structure extended to GISC members is contingent on these provisions for the Consultant. Facilities and equipment include, but are not limited to, the following A. Full-time office space for the GIS Specialist and periodic office space for guests. This space should effectively and securely house all required GIS systems, peripherals, and support tools. This space must be available during normal business hours. B. Furnishings including adequate desk(s), shelving, and seating accommodations for the GIS Specialist and periodic guests. A telephone line and phone to originate and receive outside calls. A network connection with access to the Internet. C. Hardware including a workstation, server, plotter, printer, digitizer, scanner and network infrastructure. D. Software including GIS software(s), productivity tools, application development tools, commercial databases, and network access software. E. The City is responsible for installing, operating, and maintaining the backup and recovery systems for all City owned GIS assets that permits the Consultant to continue services within a reasonable period of time following a disaster. 8) BILLING & PAYMENT The Consultant will invoice the City on a monthly basis for work completed and work in -progress. The Consultant requires 100% payment within 30 days of invoicing. 8 9) INTELLECTUAL PROPERTY If any intellectual property should be developed during the course of this agreement, the City and the Consultant shall be joint owners of said intellectual property. A. It is understood that this agreement does not grant to the City or any employees, partners, business associates or other associated parties thereof, any rights in any intellectual property developed by the Consultant outside the terms of this agreement, or any protectable interests stemming there from. B. The City and the Consultant agree, that no assignments, authorization of reuse by others, giveaways, license grants, sales, transfer, security interests, or any other grant of rights for any intellectual property that may be developed during this agreement, will be made to any third party without a written agreement between the City and the Consultant. C. If this agreement between the City and the Consultant should be terminated, the City shall, in good faith, allow the Consultant, any reasonable use of any Intellectual Property developed during this Contract. 9 CITY OF DES PLAINE_S J ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 0659 ACCOUNT NO. 960990 PROJECT CODE DEPT / DIVISION GIS VENDOR# PURCHASE ORDER NO. ENG 11-01 VENDOR NAME MGP, Inc. SHIP TO EXTENDED ATTN Thomas A. Thomey $177,034.00 ADDRESS 701 Lee Street, Suite 1020 REQUESTED BY CITY, STATE, Des Plaines IL 60016 CITY MANAGER QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED 1 Consultant to provide the necessary resources to support the City GIS program thru staffing and technical services. SUB -TOTAL SHIPPING / OTHER TOTAL $177,034.00 $177,034.00 $177,034.00 $177,034.00 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 12/14/10 Jon Duddles, P.E. TIMOTI-IY P. OAKLEY PAGE 1 OF 2 Effective 01/01/09 VENDOR SECTION I. PRICE $176,000.00 CONTACT PERSON EMERGENCY PURCHASE VENDOR NAME SOLE SOURCE SUPPLIER PHONE EQUIPMENT STANDARDIZATION ADDRESS TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE FAX JOINT GOVERNMENT PURCHASING PROGRAM CITY, STATE, ZIP OTHER (PLEASE EXPLAIN BELOW) EMAIL // EXPLANATION: As selected by the GIS Consortium 2. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR RECOMMENDED Municipal GIS Partners, Inc. (MGP) TOTAL AMOUNT BUDGETED $176,000.00 OTHER PROJECT COSTS EMERGENCY PURCHASE ONGOING OPERATING COSTS SOLE SOURCE SUPPLIER THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET: (CHECK BOX) ® YES ❑ NO PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: ❑ APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE JOINT GOVERNMENT PURCHASING PROGRAM OTHER (PLEASE EXPLAIN BELOW) // // EXPLANATION: As selected by the GIS Consortium FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) REQUESTED BY ❑ NO YES THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) ❑ NO 1 YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 12/14/10 Jon Duddles, P.E. Timothy Oakley, P.E., CFM PAGE 2OF2 Effective 01/01/09 CITY OF DES PLAINES RESOLUTION R - 6 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN MUNICIPAL GIS PARTNERS, INC. AND THE CITY OF DES PLAINES FOR GIS DATABASE SERVICES. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines is a member of the Geographic Information System Consortium (GISCon) and has a geographical information system (GIS); and WHEREAS, the City desires to continue services provided by Municipal GIS Partners, Inc. for support services including but not limited to; management, development, operation, and maintenance of the GIS system for the City; and WHEREAS, it is in the best interest of the City to waive the purchasing policies and guidelines in the City Code, to authorize the Mayor to execute, and the City Clerk to attest, a contract between the City of Des Plaines and Municipal GIS Partners, Inc. for GIS database support services for the 2011 calendar year at a cost not to exceed $177,034.00 and to authorize the Director of Finance to issue payment to Municipal GIS Partners, Inc. in an amount not to exceed $177,034.00 upon receipt of invoice; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City of Des Plaines, the City Council hereby waives the purchasing policies and guidelines in the City Code and directs the Mayor to execute, and the City Clerk to attest, a contract between the City of Des Plaines and Municipal GIS Partners, Inc. for GIS database support services at a cost not to exceed $177,034.00, a copy of which is attached hereto and made a part hereof as Exhibit "A." 1 SECTION 3: That the Director of Finance is hereby authorized to issue payment to Municipal GIS Partners, Inc., 701 Lee Street, Des Plaines, Illinois 60016 in an amount not to exceed $177,034.00 for GIS support services. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK LegaI'Res'2011 \MGP - GIS 2011 Contract 2 °1971jiCi.')14e6Z' David R. Wi tse, City Attorney CITY OF DES PLAINES ILLINOIS Consent Agenda Item #4 & 4a City of Des Plaines Public Works & Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: December 28, 2010 Ref #: 10-270 To: Jason Slowinski, Acti Manager From: Jon Duddles, P.E., As irector of Public Works and Engineering Cc: Subject: 2011 Agreement for Aerial Photography Timothy Oakley, P.E., CFM, Director of Public Works and Engineering Issue: Ayres Associates is the consultant that has been chosen by the GIS Consortium, through a detailed request for qualifications and proposal process, as the vendor for aerial photography for the Geographical Information System in 2011. Analysis: This work is performed in the spring months, before the trees and vegetation leaf -over, to maximize the line of sight to ground and structures. The work entails the following components: Color Aerial Photography Acquisition $ 11,475.00 Digital Scanning $ 2,679.00 Aero Triangulation $ 10 078.00 Update Planimetric Mapping $ 13,246.00 Digital Orthophotography $ 9,815.00 Total Fees $ 47,293.00 Ayres has provided these valuable services for the past seven years under previous annual contracts and their product has kept our GIS mapping system up to date Each year the city budgets funds for the updating of the city's aerial photography through the GIS Consortium. Recommendation: It is in the best interest of the City to waive normal bidding requirements and approve the agreement with Ayres Associates, 1802 Pankratz Street, Madison, WI 53704-3186 in the amount of $47,293.00. This is a budgeted item from the GIS Fund. AJD/dls Attachments Agreement Pun hase Order Resolution H:\Engineering\Correspondence,City Council Meeting\20I I\1-18-1 1\Ayres -digital orthophotography \201 1 Ayres Aerial Photography Contract.doc AGREEMENT FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT made between the City of Des Plaines, Illinois (OWNER) and Ayres Associates Inc., 1802 Pankratz Street, Madison, Wisconsin 53704 (CONSULTANT). OWNER intends to retain the CONSULTANT to obtain spring 2011 color aerial photography of the City, to prepare digital orthophotography, and to perform updates to existing planimetric base mapping. OWNER and CONSULTANT agree to performance of professional services by CONSULTANT and payment for those services by OWNER as set forth below. ARTICLE 1 - BASIC SERVICES CONSULTANT shall provide professional services for OWNER on the Project to which this Agreement applies, including customary services incidental thereto, and as indicated in Attachment A. ARTICLE 2 - ADDITIONAL SERVICES If authorized in writing by OWNER, CONSULTANT shall furnish or obtain from others Additional Services not included as part of Basic Services. These services will be paid for by OWNER as indicated in Article 5 and Attachment C. ARTICLE 3 - OWNER'S RESPONSIBILITIES OWNER shall do the following in a timely manner so as not to delay the services of CONSULTANT. 3.1 Designate in writing a person to act as OWNER's representative. 3.2 Provide all criteria and full information as to OWNER's requirements. 3.3 Place at CONSULTANT's disposal all available pertinent information, upon which the CONSULTANT can rely. ARTICLE 4 - PERIODS OF SERVICE The provisions of this Article 4 and the compensation for CONSULTANT's services have been agreed to in antic pation of the orderly and continuous progress of the Project. In Attachment B specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided; if such dates are exceeded through no fault of CONSULTANT, compensation provided herein shall be subject to equitable adjustment. Page 1 of 13 ARTICLE 5 - PAYMENTS 5.1 Methods of Payments for Services and Expenses 5.1.1 OWNER shall pay CONSULTANT for Basic Services and Additional Services rendered (as amended and supplemented by Attachment A) and for Reimbursable Expenses in accordance with Attachment C. 5.2 Times of Payments 5.2.1 CONSULTANT shall submit monthly invoices for Basic and Additional Services rendered and for Reimbursable Expenses incurred. OWNER shall make prompt monthly payments in response to CONSULTANT's invoices. 5.2.2 The CONSULTANT will submit monthly invoices to the OWNER based on the percent complete of the contracted work. 5.3 Other Provisions Concerning Payments 5.3.1 In the event of termination by OWNER, CONSULTANT will be reimbursed for all charges and services rendered. 5.3.2 Records pertinent to CONSULTANT's compensation will be kept in accordance with generally accepted accounting practices. 5.3.3 Factors determining compensation payable to CONSULTANT will be adjusted periodically and equitably to reflect changes in various elements that comprise such factors. 5.3.4 The amount of any excise, value-added, gross receipts, or sales taxes that may be imposed shall be added to the compensation as determined above. 5.4 Definitions 5.4.1 Direct Labor Costs used as basis for payment means salaries and wages (basic and incentive) paid to all CONSULTANT's personnel engaged directly on the Project, but does not include indirect payroll related costs. 5.4.2 Reimbursable Expenses mean the actual expenses incurred by CONSULTANT or CONSULTANT's independent professional associates or consultants, directly or indirectly in connection with the Project, such as expenses for. transportation and subsistence incidental thereto; telephone calls, electronic mail, facsimile transmissions, and telegrams; expenses incurred for computer time, word processing equipment, survey, and other highly specialized equipment; and reproduction of reports, documents, and similar Project -related items. Page 2 of 13 ARTICLE 6 - GENERAL CONSIDERATIONS 6.1 Reuse of Documents Any reuse of the services and documents provided under this agreement for purposes not intended, will be at the owners sole risk. 6.2 Controlling Law This Agreement is to be governed by the law of the State of Illinois. Venue for any actions concerning this agreement shall be in the Circuit Court of Cook County 2nd District. 6.3 Copyright Assignment The CONSULTANT assigns copyright to the OWNER for all deliverable products produced under this contract. All deliverable products prepared by the CONSULTANT under this contract are the property of the OWNER. The CONSULTANT agrees that the products shall not be made available to nor used to prepare additional products for any individual or organization at any time without prior written approval by the OWNER. ARTICLE 7 - EXHIBITS AND SCHEDULES 7.1 The following Exhibits are attached to and made a part of this Agreement. 7.1.1 Attachment A - Scope of Services 7.1.2 Attachment B - Periods of Service 7.1.3 Attachment C - Compensation and Payments 7.1.4 Attachment D - Project Area Map 7.1.5 Attachment E - Planimetric Features List 7.1.6 Attachment F - Additional Provisions to Contract 7.2 This Agreement (consisting of pages 1 to 13, inclusive), together with the Exhibits and Schedules identified above, constitute the entire agreement between OWNER and CONSULTANT and supersede all prior written or oral understandings. This Agreement and said Exhibits may only be amended, supplemented, modified or canceled by a duly executed written instrument. Page 3 of 13 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first written above. City of Des Plaines, Illinois Ayres Associates Inc OWNER CONSULTANT (Signature) (Printed Name) Kirk Contrucci (Title) Vice President (Date) Page 4 of 13 ATTACHMENT A - SCOPE OF SERVICES Agreement dated Initials: OWNER CONSULTANT BASIC SERVICES 1.1 General 1.1.1 CONSULTANT shall provide professional services for OWNER as hereinafter provided. 1.2 Photogrammetric Services After written authorization to proceed, CONSULTANT shall: 1.2.1 Obtain 1"=450' and 1" = 650' scale color aerial photography of the City of Des Plaines. The minimum aerial photography coverage is represented by the map on Attachment D. All photography will be flown with 60 percent forward lap and 30 percent sidelap. 1.2.2 Perform analytical aerotriangulation and digital scanning to support planimetric and topographic mapping. 1.2.3 Prepare 3- and 4 -inch resolution color digital orthophotography for the City. The 4 -inch resolution imagery will be produced for the area shown on the map, Attachment D, the 3 -inch area includes the remainder of the project area. CONSULTANT will: • Utilize existing GISC Digital Terrain Model (DTM) to rectify the orthophotography. • Prepare orthophoto tiles in a fashion to minimize "white space" or "void areas" around the exterior of the municipality when existing GISC DTM is available. 1.2.4 Prepare update planimetric mapping for portions of the City, which will include the planimetric features as listed on Attachment E. Planimetric mapping will be consistent with 1" = 50' scale standard map features. The project area for update mapping will consist of a total of approximately 16 PLSS quarter section equivalents, or 2560 acres. The specific geographic area to be mapped will be defined by the City prior to acquisition of aerial photography (paragraph 3.12). 1.2.5 Topologically structure the planimetric data and deliver as ESRI geodatabase. 1.2.6 Deliverable products will include: o Digital planimetric mapping in ESRI geodatabase format o Digital orthophotography in uncompressed, TIFF format (with world file) and MrSID format compressed tiles and project -wide mosaic o FGDC compliant metadata Page 5 of 13 ADDITIONAL SERVICES 2.1 Services Requiring Authorization in Advance If authorized in writing by OWNER, CONSULTANT shall furnish or obtain from others Additional Services as hereinafter provided. These services are not included as part of Basic Services and will be paid for by OWNER as indicated in Article 5 and Attachment C. 2.1.1 Services to investigate existing conditions or facilities or to verify the accuracy of information furnished by OWNER. 2.1.2 Services resulting from significant changes in the general scope, extent or character of the Project. 2.1.3 Furnishing services of independent professional associates and consultants for other than Basic Services. 2.1.4 Preparing to serve or serving as a consultant or witness for OWNER in any litigation, arbitration or other legal or administrative proceeding involving the Project. 2.1.5 Additional services in connection with the Project, including services which are to be furnished by OWNER, and services not otherwise provided for in this Agreement. OWNER'S RESPONSIBILITIES In addition to the OWNER's responsibilities listed in Article 3, OWNER shall do the following in a timely manner so as not to delay the services of CONSULTANT: 3.4 Furnish to CONSULTANT, as required for performance of CONSULTANT's Basic Services, the following, all of which CONSULTANT may use and rely upon in performing services under this Agreement. 3.5 Other special data or consultations not covered under BASIC SERVICES and ADDITIONAL SERVICES. 3.6 To the extent allowed by law, arrange for access to and make all provisions for CONSULTANT to enter upon public and pnvate property as required for CONSULTANT to perform services under this Agreement. 3.7 Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 3.8 Give prompt written notice to CONSULTANT whenever OWNER observes or otherwise becomes aware of any development that affects the scope or timing of CONSULTANT's services. Page 6 of 13 3.9 Furnish, or direct CONSULTANT to provide, Additional Services as stipulated in paragraph 2.1 of this Agreement or other services as required. 3.10 Bear all costs incident to compliance with the requirements of Article 3, as amended and supplemented by Attachments A and C. 3.11 OWNER has designated the following representative to serve as the Quality Assurance/Quality Control for the project: Thomas Thomey; MGP, Inc.; 701 Lee Street; Suite 1020; Des Plaines, IL 60016; Phone: (847) 656-5698. CONSULTANT will deliver Preliminary Orthophotography Product to the above designee. 3.12 OWNER will provide CONSULTANT with accurate boundaries for the aerial photography coverage and specific mapping boundaries prior to aerial photo acquisition. 3.13 Prior to commencement of mapping, OWNER will provide CONSULTANT with the most current ESRI Geodatabase which includes the existing Planimetric and Digital Terrain Model (DTM). The Geodatabase shall reflect the most current feature geometry and attribution. Page 7 of 13 ATTACHMENT B - PERIODS OF SERVICE Agreement dated OWNER CONSULTANT 4.1 Provisions of Article 4 are hereinafter amended and supplemented as follows: Initials: 4.2 The services called for in Attachment A - Scope of Services will be completed and submitted as follows: 4.2.1 Preliminary Orthophotograhy and Mapping Product. CONSULTANT will deliver the Preliminary Orthophotography and Mapping Product (Orthophotography tiles in TIF format, and Mapping in ESRI Geodatabase) to OWNER by November 1, 2011, provided that the CONSULTANT receives the existing DTM data in Geodatabase format from OWNER, as stated in paragraph 3.13, Attachment A, by March 15, 2011. Delay in the Geodatabase delivery from OWNER to CONSULTANT will result in equivalent delay for Preliminary delivery to OWNER. 4.2.2 QA/QC Review. OWNER, or the designee as stated in paragraph 3.11 Attachment A, will review the Preliminary Orthophotography and Mapping Product and compile suggestions for modification and adjustment and submit review to CONSULTANT within 15 calendar days of receipt of Preliminary products. 4.2.3 Final Deliverable. CONSULTANT will make final delivery of the Orthophotography and Mapping Products (all deliverables) within 15 calendar days of receipt of the QA/QC Review from OWNER, or the designee as stated in paragraph 3.11 Attachment A. 4.3 CONSULTANT's services under this Agreement shall be considered complete at the earlier of (1) the date when the submissions have been accepted by OWNER or (2) thirty days after the date when such submissions are delivered to OWNER. 4.4 If OWNER has requested significant modifications or changes in the general scope, extent or character of the Project, the time of performance of CONSULTANT's services shall be adjusted equitably. 4.5 If CONSULTANT's services for the Project are delayed or suspended in whole or in part by OWNER for more than three months for reasons beyond CONSULTANT's control, CONSULTANT shall on written demand to OWNER (but without termination of this Agreement) be paid as provided in paragraph 5.3.2. Page 8 of 13 ATTACHMENT C - COMPENSATION AND PAYMENTS Agreement dated 5.1 Methods of Payments for Services and Expenses Initials: OWNER CONSULTANT 5.1.1 Basic Services. OWNER shall pay CONSULTANT for Basic Services rendered as follows: 5.1.1.1 Aerial Photography $ 11,475.00 Digital Scanning $ 2,679.00 Aerotriangulation $ 10,078.00 Update Planimetric Mapping $ 13,246.00 Diaita I Orthophotoaraphv $ 9,815.00 Total Fees $ 47,293.00 5.1.2 Additional Services. OWNER shall pay CONSULTANT for Additional Services rendered as follows: 5.1.2.1 General. For Additional Services of CONSULTANT's principals and employees engaged directly on the Project and rendered pursuant to paragraph 2.1 on the basis of CONSULTANT's Direct Labor Costs times a factor of 2.8. 5.1.2.2 Professional Associates and Subconsultants. For services and Reimbursable Expenses of independent professional associates and subconsultants employed by CONSULTANT to render Additional Services pursuant to paragraph 2.1, the amount billed to CONSULTANT therefor times a factor of 1.15. 5.1.2.3 Serving as a Witness. For services rendered by CONSULTANT's principals and employees as consultants or witnesses in any litigation, arbitration or other legal or administrative proceedings in accordance with paragraph 2.1.4, at the rate of $1,000.00 per day or any portion thereof. 5.1 .3 For Reimbursable Expenses. In addition to payments provided for in paragraphs 5.1.1 and 5.1.2, OWNER shall pay CONSULTANT the actual costs (except where specifically provided otherwise) of all Reimbursable Expenses incurred in connection with all Basic and Additional Services. 5.1.4 The terms "Direct Labor Costs" and "Reimbursable Expenses" have the meanings assigned to them in Article 5.4. Page 9 of 13 Aerial Photography and Orthophotography Limits Attachment D — Project Area Map 35 NE35 aEtiss .....,d ats,`\ \ S SE35 W11 NE f 1 14W/2 NE12 NW7 W11 SE11 SW 12 SE12.—, SW7 rijNW18W14 NE14 11J111J-3 W14 SE1 SW13 SE 13 SW18 NW3)6 ^.E:: NW31 NE31 NW32 NE SW3; SEr6 SW31 SE31 SW32 SE NE7 •W8 SE7 SW8 NE18 SE18 W23 NE2 1 N'W24 t4E24 NW19 NE19 SW24 SE24 SW 19 SE19 W23 SE2 W2 NE26 NW25 NE25 NW30 NE30 W26 SE26 SW25 +. SW30 SE30 r W35 NE3C W35 4W NW17 SW17 NW20 S NW29 SW29 SES NW9 NE9 NW10 SW9 SW10 NE17 r4W16 NF7 0 4'1 I c SE17 SW16 SE16 Sti 5 NE20 NW21 NENW22 SE20 NE29 SE29 3W36 SE36 SW31 SE31 Photography acquired south of this line will be 1" = 650' negative scale and will support 4" orthophotography. SW32 NE5 Page 10 of 13 N V'i 1 NE4 N 0./ Attachment E — Planimetric Features List peatureCles Seb•'voe feature Claes Sub•Tvae Bridge POLY Path FDL UNcnavn Bridge AveragtElevaion PON- Paved Bullding_PeicEbvaiart—PONT Unpaved BuildlnLPOLY Paved Ata FOLY Urknavn Curb UNE Unknown Rurwiej Rosi Back Pier Dods Parking Rack Radioed UNE UNcno::n Road Front Abandmsd Parking Fran Operairrg ^aaOual y_PCLY k Rreteaicnal Ma POLY Unknown Urkrsavn Pub!E Park P3rtolObslnrtion Privse Park r FullObsrueon Golf Course UncbrConerruction (kV hoses Natua1 Area—FOLrr ForastPresere Druave/ POLY Urknoen Recragice_StbArea FOLr Uriknoen Paved Golf Green Unpaved Golf Tee GISC Caiottr ,k LME Uknor:r. BasdallFieli IIOU Depression Tennis Court Irterrediace Depresaron Foctbel Field Index Soccer Field Irtemedete BasktballCourt DISC Cmtar Ift—SpotEktialoi FOINT Ple/grotna GMSC DIM HariBre cLta UNE Skate Park GtSCDTM 5ofl9rakLwa UNE Road Cert_rfne_UNE UNcrcwn G1SC D11LIaaaaPortPONT Paved Hydralowr LINE Urknovn Unpaved Pond Bridge Ricer Rotd_PCLY Unknown Stream Paved Reservoir Urpavei Lake Bridge_ Waded 5hoaiier Hydrology_PDLY Urknovn RainadCrossing Pori Skulk POLY Urkoawr. Rbar Paved Stream Unpaved Reservoir Bridge Lake Tomei POLY Wetland Ur rtAra—PO.t UNcrawn Madlan POLY Urknoir. Larefil Rotel Paved Query Rosi Unpaved Wal UNE Urknorn Mscellareoue_LME Bridge MiQUareocs_POINT Rtainrq MiallUreas POLY Deidinp ParkiejOLY Urkrar, n Freiman:' Paved Sea Wal' Page 11 of 13 ATTACHMENT F ADDITIONAL PROVISIONS TO CONTRACT Representation and Certification of Services. The Consultant represents and certifies that the Services shall be performed in accordance with the standards of professional practice, care, and diligence practiced by recognized consulting firms in performing services of a similar nature in existence at the Time of Performance. The representations and certifications expressed shall be in addition to any other representations and certifications expressed in this Agreement, or expressed or implied by law, which are hereby reserved unto the City. Termination of Agreement. Either party of this contract may terminate this agreement without cause upon 30 days written notice to the other party. Indemnification. The Consultant proposes and agrees that the Consultant shall indemnify, save harmless, and defend the City against all damages, liability, claims, losses, and expenses (including attorneys' fees) that may arise, or be alleged to have arisen, out of or in connection with the Consultant's negligent performance of, or failure to perform, the Services or any part thereof, or any failure to meet the representations and certifications set forth in this Agreement, except to the extent caused by the sole negligence of the City. No Personal Liability. No elected or appointed official, or employee of the City shall be personally liable, in law or in contract, to the Consultant as the result of the execution of this Agreement. Relationship of the Parties. The Consultant shall act as an independent contractor in providing and performing the Services. Nothing in, nor done pursuant to, this Agreement shall be construed (1) to create the relationship of principal and agent, employer and employee, partners, or joint venturers between the City and Consultant; or (2) to create any relationship between the City and any subcontractor of the Consultant. Conflict of Interest. The Consultant represents and certifies that, to the best of its knowledge, (1) no City employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this Agreement neither the Consultant nor any person employed or associated with the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither the Consultant nor any person employed by or associated with the Consultant shall at any time during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement. No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (2) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the City prior to the execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or corporation. If at any time it shall be found that the Consultant has, in procuring this Agreement, colluded with any other person, firm, or corporation, then the Consultant shall be liable to the City for all loss or damage that the City may suffer, and this Agreement shall, at the City's option, be null and void. Page 12 of 13 Compliance With, Laws and Grants. Consultant shall give all notices and take all other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any federal, state, or local grant received by Owner or Consultant with respect to this Agreement or the Services. Consultant shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi -governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Consultant's, or its subcontractors, performance of, or failure to perform, the Services or any part thereof. Every provision of law required by law to be inserted into this Agreement shall be deemed to be inserted herein. Confidential Information. The term "Confidential Information" shall mean information in the possession or under the control of the City relating to the technical, business, or corporate affairs of the City; City property; user information, including, without limitation, any information pertaining to usage of the City's computer system, including and without limitation, any information obtained from server logs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement. City Confidential Information shall not include information that can be demonstrated: (1) to have been rightfully in the possession of the Consultant from a source other than the City prior to the time of disclosure of said information to the Consultant under this Agreement ("Time of Disclosure"); (2) to have been in the public domain prior to the Time of Disclosure; (3) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this Agreement on the part of the Consultant or the City; or (4) to have been supplied to the Consultant after the Time of Disclosure without restriction by a third party who is under no obligation to the City to maintain such information in confidence. No Disclosure of Confidential Information by the Consultant. The Consultant acknowledges that it shall, in performing the Services for the City under this Agreement, have access to or be directly or indirectly exposed to Confidential Information. The Consultant shall hold confidential all Confidential Information and shall not disclose or use such Confidential Information without express prior written consent of the City. The Consultant shall use reasonable measures at least as strict as those the Consultant uses to protect its own confidential information. Such measures shall include, without limitation, requiring employees and subcontractors of the Consultant to execute a non -disclosure agreement before obtaining access to Confidential Information. Page 13 of 13 ./, CITY OF 4i/ ie ``5 ) 19 !! r --,s1 \ PLAINES ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 0659 ACCOUNT NO. 960990 PROJECT CODE DEPT / DIVISION Engineering VENDOR # PURCHASE ORDER NO. ENG 11-04 VENDOR NAME Ayres Associates SHIP TO EXTENDED ATTN Consultant to acquire color aerial photography, digital scanning, Aero Triangulation, ADDRESS 1802 Pankratz Street update Planimetric Mapping, and digital orthophotography per the submitted CITY, STATE, Madison, WI 53704-3186 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED Consultant to acquire color aerial photography, digital scanning, Aero Triangulation, $47,293.00 update Planimetric Mapping, and digital orthophotography per the submitted Agreement For Professional Services 0.00 0.00 0.00 0.00 APPROVED BY MAYOR & CITY COUNCIL ON NOT TO EXCEED $47,293.00 0.00 0.00 0.00 0.00 0.00 SUB -TOTAL $47,293.00 SHIPPING / OTHER TOTAL $47,293.00 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 1/6/1 1 Jon Duddles TIMOTHY P. OAKLEY PAGE 1 OF 2 Lffcclive 01/01/09 VENDOR SECTION I. PRICE $47,293.00 CONTACT PERSON EMERGENCY PURCHASE VENDOR NAME Ayres Associates PHONE EQUIPMENT STANDARDIZATION ADDRESS 1802 Pankratz Street FAX JOINT GOVERNMENT PURCHASING PROGRAM CITY, STATE, ZIP Madison, WI 53704-3186 EMAIL EXPLANATION: Ayes was selected by the GIS Consortium 2. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR RECOMMENDED Ayres Associates TOTAL AMOUNT BUDGETED $50,000.00 OTHER PROJECT COSTS EMERGENCY PURCHASE ONGOING OPERATING COSTS SOLE SOURCE SUPPLIER THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE BUDGET: (CHECK BOX) ® YES ❑ NO PLEASE MARK ALL BOXES BELOW THAT APPLY TO THIS PURCHASE: ❑ APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING ❑ EMERGENCY PURCHASE ❑ SOLE SOURCE SUPPLIER ❑ EQUIPMENT STANDARDIZATION ❑ TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) /1 EXPLANATION: Ayes was selected by the GIS Consortium FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) REQUESTED BY ❑ NO 0 YES THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) 1/6/I I ❑ NO // YES DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 1/6/I I Jon Duddles, P.E. TIMOTHY P. OAKLFY. P I:: CFM PAGE2OF2 Tffective 01/01/09 CITY OF DES PLAINES RESOLUTION R - 7 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN AYRES ASSOCIATES, INC. AND THE CITY OF DES PLAINES FOR AERIAL PHOTOGRAPHY FOR THE GIS SYSTEM. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines is a member of the Municipal Geographic Information System Consortium and has a geographical information system (GIS); and WHEREAS, the Municipal GIS Consortium has chosen Ayres Associates, Inc. for aerial photography for the GIS system for the past several years; and WHEREAS, the City Council approved the execution of contracts with Ayres Associates, Inc. for aerial photography for the GIS system for the past several years; and WHEREAS, Ayres Associates, Inc. has provided valuable services to the City pursuant to said contracts, and their services have given them valuable insight to our GIS mapping system; WHEREAS, it is in the best interest of the City to waive the purchasing policies and guidelines in the City Code, to authorize the Acting City Manager to execute the Agreement for Professional Services with Ayres Associates, Inc. for aerial photography for the GIS system at a cost not to exceed $47,293.00, and to authorize the Director of Finance to issue payment to Ayres Associates, Inc. in an amount not to exceed $47,293.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City of Des Plaines, the City Council hereby waives the purchasing policies and guidelines in the City Code, authorizes the Acting City Manager to execute the Agreement for Professional Services between the City of Des 1 Plaines and Ayres Associates, Inc. for aerial photography for the GIS system at a cost not to exceed $47,293.00, a copy of which is attached hereto and made a part hereof as Exhibit "A." SECTION 3: That the Director of Finance is hereby authorized to issue payment to Ayres Associates, Inc., 1802 Pankratz Street, Madison, Wisconsin 53704-3186 in an amount not to exceed $47,293.00 for aerial photography for the GIS system. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: ktfid CITY CLERK David R. Wiltse, City Attorney Legal\Rcs\2011 Wyres GIS 2011 Contact 2 OBI 40,�4 DES PLAINES Consent Agenda Item #5 & 5a City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: January 18, 201 I 'l'o: Jason Slowinski, Acting City From: Timothy Watkins, Superinten. it • Utility Services Timothy Oakley, P.E;., CFM, Director of Public Works & Engineering0 Re: Water Meter and Automated Meter Reading Equipment Purchases Issue: Each year, the Public Works Division purchases water meters in connection with new building construction and to replace old meters that have outlived their useful life. The approved 2011 Budget for water meters and parts is $65,000. In addition, the 2011 Budget provides for the initial implementation of a fixed -base Automated Meter Reading (AMR) system in the amount of $65,000. Analysis: This year, the City will be implementing an AMR system. The system, once completed, will provide staff with the ability to read water meters through a wireless network throughout the City. This technology will significantly reduce the amount of time spent reading meters and will ultimately streamline the utility billing process. Due to the amount of devices and overall cost, completion of the AMR system will be a multiyear project. During 2011, we will install the wireless network throughout the City and conduct a testing program. Once this initial phase is successfully completed, a more aggressive meter replacement program will be deployed in outlying years. Ultimately, the need for manual meter reading, which currently costs the City $60,000 per year by contract, will be eliminated. The City maintains a program that standardizes all City water meters through Badger meters. Staff has researched other water meter vendors and has found that changing to a different product line would not be cost effective and would create potential pressure loss issues at a typical residence. Purchasing Badger meters and related equipment directly from the factory will save the City in "middleman mark-up" costs versus purchasing through a distributor. Continuing to purchase Badger meters exclusively will also help reduce the number and type of replacement parts we need to keep in stock. All new meters will be equipped with automated meter reading technology. The attached Badger Mete' price list is effective through February 27, 2012 and reflects bulk purchasing rates for the various meters. The cost for water meters on new construction is recovered by the City in connection with development permit fees. The overall purchase authorization for water meters and the AMR equipment is $130,000. The City Council has traditionally waived the City's purchasing policy and guidelines in order to exclusively purchase Badger meters and related equipment from the factory. Page 2 of 2 Recommendation: Staff recommends that, in the best interest of the City, the City Council waive the normal bidding procedures and authorize the purchase of the Badger water meters, repair parts, and Automated Meter Reading equipment on an as needed basis from Badger Meters, Inc., 4545 W. Brown Deer Road, Milwaukee, Wisconsin 53223, for the 2011 calendar year in amount of $130,000. Source of funding is the 2011 Water Fund (5023). Attachments: Purchase Order Schedule of Quantities & Prices Badger Meter Price List Resolution CITY OF '' DES PLAINES_% ILLINOIS CITY OF DES PLAINES 1420 MINER STREET DES PLAINES, ILLINOIS 60016 TELEPHONE: (847) 391-5300 PURCHASE ORDER ORG. NO. 5023 ACC'OUN'T' NO. 970510/980400 PRO.1I(T C01)1 I)EP'I' / DIVISION Water VENDOR NO. PURCHASE ORDER NO. PW US 11-01 VENDOR NAME Badger Meter, Inc. SIIIP TO Des Plaines Public Works & ting ATM Charles Tindall 65,000.00 ADDRESS 4545 W. Brown Deer Road 1111 Joseph Schwab Road CITY, STATE, ZIP Milwaukee, WI 53224-9536 Des Plaines, IL 60016 QUANTITY ITEM / DESCRIPTION UNIT COST EXTENDED I Purchase of Meters and farts -970510 65,000.00 65,000.00 1 Purchase of Automated Meter Reading Equipment -980400 65,000.00 65,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUB -TOTAL 130,000.0 0 SHIPPING / OTHER TOTAL $130,000. 00 DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 1/3/11 Timothy Watkins Timothy Oakley PAGE I OF2 IsITcctive 01/01/09 VENDOR SECTION I. PRICE $130,000.00 CONI'AC'l' PERSON CharlesTindall VENDOR NAME Badger Meter, Inc. PHON 800-616-3837 ADDRESS 4545 W. Brown Deer Road FAX 888-371-5982 CITY, STATE, ZIP Milwaukee, WI 53224-9536 EMAIL OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: Badger Meter is the sole source supplier for the City's water meter components. 2. PRICE CONTACT' PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STA'T'E, ZIP EMAIL 3. PRICE CONTACT PERSON VENDOR NAME PHONE ADDRESS FAX CITY, STATE, ZIP EMAIL VENDOR RECOMMENDED Badger Meter, Inc. TOTAL AMOUNT BUDGETED $130,000.00 OTI IER PROJECT COSTS EMERGENCY PURCHASE ONGOING OPERATING COSTS SOLE SOURCE SUPPLIER THIS PURCHASE AND OTHER PROJECT COSTS ARE EXPECTED TO REMAIN WITHIN THE @ YES ❑ NO PROFESSIONAL SERVICES CONSULTING BUDGET: (CHECK BOX) EMERGENCY PURCHASE THAT APPLY TO THIS PURCHASE: ❑ APPROVAL OF LOWEST RESPONSIBLE BIDDER ❑ PROFESSIONAL SERVICES CONSULTING ❑ EMERGENCY PURCHASE Timothy Watkins SOLE SOURCE SUPPLIER ►, ❑ EQUIPMENT STANDARDIZATION TECHNICAL NATURE OF ITEMS MAKES COMPETITION IMPOSSIBLE ►2 ❑ JOINT GOVERNMENT PURCHASING PROGRAM ❑ OTHER (PLEASE EXPLAIN BELOW) EXPLANATION: Badger Meter is the sole source supplier for the City's water meter components. FOR PURCHASES OVER $10,000 A FORMAL REQUEST FOR A RESOLUTION HAS BEEN SUBMITTED TO LEGAL: (CHECK BOX) ►/ YES ❑ NO THIS ITEM HAS BEEN PLACED ON CONSENT AGENDA: (CHECK BOX) / 1 YES ❑ NO DATE REQUESTED BY DEPARTMENT HEAD FINANCE DIRECTOR CITY MANAGER 113111 Timothy Watkins Tmothy Oakley PAGE 2 OF 2 Effective 01/01/09 H U Et1E-1 0 PAY ITEM 0 0 0 0 0 0 0 0 00 0 0 0 0 '0 eNi _o rr O O O o0 00 N N (`1 O\ N O K1 MD 00 co: .n .D M c4 cii GS on in en G9 V) G/) V) V) O O O O -' O N M GS G9 Ds G1 $ 16900.00 OO O O O O c'i.ii O, 0 ^ Cr) .1 - GS N N U U U U U U U U W W < W W W W W x x 2 id id o 3 3 a II) V'V oby NbN U R •y V) o V) o V) vi 5 5ZN��o CO ti) x : a,�, y'b = i.; Cl) a O N F, a ,., aa) 0 g ,..7 o •n v cn o V V) a)'d y'v CO o g% C•ia C) N Y vE� E� �„ :c a) ( a) a) Oo c ;? U C 0 U ate- [-lad Ce a a o (� ›' o }. o a) a a a p = c Q a E �" aai 0 pq 3 �_'�CQ7 In 4.. U oA a) ›". 0. d 0 Cd a� 0 H 3 „o¢;,0awQ;,a j -^ x 3 Q o u, a v wp4.7', U r4'�r4Q o r q dO a or a' oco cNi ' W b oA �o cw) o �" cw) = •o . o Q C7 H c° c a �- a la c a3i c a 0 - a U A P4 n u; ; x Nti 0•E w uc N ,ti )Q L L fX 0 —v1 U vM CO� -. ) .-•. x c4 N x c4 N TOTAL ESTIMATE 5129,946.00 Quotation #34548 DATE: 8/27/2010 TO: Tim Watkins CITY OF DES PLAINES 1420 MINER ST DES PLAINES IL 60016-4404 SUBJECT: Galaxy Meter & Retrofit Quotation EFFECTIVE: 8/27/2010 - 2/27/2012 BadgerMeter, Inc. 4545 W. Brown Deer Road, Milwaukee, WI 53223 P.O. Box 245036, Milwaukee, WI 53224-9536 Phone: 800-616-3837 Fax: 888-371-5982 Phone: +1 (847) 391-5460 Fax: +1 (847) 297-6801 Email: twatkins@desplalnes.org Territory: Tindall, Charles Customer Number 121519 Quantity 3316 11 1 9303 2771 521 216 137 Description Unit Price in US Dollars Total Price in US Dollars ADE and GALAXY Remote Transmitter, 5/8"-2" Badger disc meters, Cubic Feet, Plastic Lid/Plastic Shroud GALAXY, Gateway Receiver READCENTER, GALAXY Module Readcenter software license for up to 5 users (3) days of training 5/8" Recordall M25, ADE, GALAXY Remote Transmitter, Bronze Housing, Cast Iron Housing Bottom, Cubic Feet, Plastic Lid/Plastic Shroud, Standard Seal Screw, Sidewalk Read, Less Connections 3/4" Recordall M35 7 1/2" lay length, ADE, GALAXY Remote Transmitter, Bronze Housing, Cast Iron Housing Bottom, Cubic Feet, Plastic Lid/Plastic Shroud, Standard Seal Screw, Sidewalk Read, Less Connections 1" Recordall M70, ADE, GALAXY Remote Transmitter, Bronze Housing, Cast Iron Housing Bottom, Cubic Feet, Plastic lid/Plastic Shroud, Standard Seal Screw, Sidewalk Read, Less Connections 1 1/2" Recordall M120 ELL, ADE, GALAXY Remote Transmitter, Bronze Housing, Cubic Feet, Plastic Lid/Plastic Shroud, Standard Seal Screw, Sidewalk Read, Less Connections 2" Recordall M170 ELL, RTR and GALAXY Remote Transmitter, Bronze Housing, Cubic Feet, Plastic Lld/Plastic Shroud, Standard Seal Screw, Sidewalk Read, Less Connections All quotations are made subject to the conditions printed on the reverse side hereof. Prices are flim for acceptance within 30 days, and an order placed within that lime period will indicate acceptance. Prices are subject to change without notice unless specifically slated in this quotation. 112.00 3200.00 16900.00 137.00 154.00 193.00 311.00 405.00 Page: 1 of 2 Quotation oin #34548 DATE: TO: 8/27/2010 Tim Watkins CITY OF DES PLAINES 1420 MINER ST DES PLAINES IL 60016-4404 SUBJECT: Galaxy Meter & Retrofit Quotation EFFECTIVE: 8/27/2010 - 2/27/2012 Badgerideter, Inc. 4545 W. Brown Deer Road, Milwaukee, WI 53223 P.O. Box 245036, Milwaukee, WI 53224-9536 Phone: 800-616-3837 Fax: 888-371-5982 Phone: +1 (847) 391-5460 Fax: +1 (847) 297-6801 Email: twatklns@desplaines.org Territory: Tindall, Charles Customer Number 121519 Quantity Description Unit Price in US Dollars Total Price In US Dollars Notes/Options: Year (1) includes all Maintenance Agreements on hardware and software. Subsequent years should be budgeted for at approximately $6200.00 per year. NOTE: This quote is for product and training only, no installation services are included in this quote. Shipping: Destination $10,000 Minimum BY TITLE: �S144 tivi...^ Account Mgr. Central Charles Tindall Payment: Net 30 Delivery: Provided After Receipt of Order All quotations are made subject to the conditions printed on the reverse side hereof. Prices are firm for acceptance within 30 days, and an order placed within that lime period will indicate acceptance. Prices are subject to change without notice unless specifically staled In this quotation Page: 2 of 2 CITY OF DES PLAINES RESOLUTION R - 8 - 11 A RESOLUTION AUTHORIZING THE WAIVER OF THE PURCHASING POLICIES AND GUIDELINES IN THE CITY CODE TO PURCHASE WATER METERS, REPAIR PARTS AND AUTOMATED METER READING EQUIPMENT FROM BADGER METERS, INC. FOR THE CITY OF DES PLAINES. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations, in any manner not prohibited by law or ordinancc; and WHEREAS, Badger Meter, Inc. (Badger) is the manufacturer of approximately 95% of the water meters installed in the City; and WHEREAS, the City of Des Plaines is interested in the purchase of water meters, repair parts, and automated meter reading equipment on an "as needed" basis from Badger; and WHEREAS, the purchase of Badger meters, repair parts, and automated meter reading equipment will help reduce the number and type of replacement parts the City needs to keep in stock; and WHEREAS, it is in the best interest of the City to waive the purchasing policies and guidelines in the City Code, to authorize the Acting City Manager to execute, and the City Clerk to attest, any and all documents necessary to complete the purchase of water meters, repair parts, and automated meter reading equipment on an "as needed" basis from Badger through December 31, 2011, and to authorize the Director of Finance to issue payments to Badger, upon receipt of invoice, in an amount not to exceed $130,000.00; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the purchasing policies and guidelines in the City Code and authorizes the Acting City Manager to execute any and all documents necessary to complete the purchase of water meters, repair parts, 1 and automated meter reading equipment on an "as needed" basis through December 31, 2011 from Badger Meters, Inc. SECTION 3: That the Director of Finance is hereby authorized to issue payments to Badger Meters, Inc., 4545 West Brown Deer Road, Milwaukee, Wisconsin, 53225-0099, in an amount not to exceed $130,000.00 upon receipt of invoice. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: MAYOR CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011 \Badger Meter Purchase 2011 2 CITY OF i ''''' It SIB DES PLAINES) Des Plaines, IL 60016 ILLINOIS Tel: 847-391-5390 Fax: 847-391-5619 Consent Agenda Item #6 & 6a City of Des Plaines 1 Public Works and Engineering Department 1420 Miner Street MEMORANDUM Date: December 14, 2010 To: Jason Slowinski, Acting ager Ref. #10-261 From: Jon Duddles, P.E., Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering# Subject: 2011 Motor Fuel Tax Maintenance Resolution Section Number 11 -00000 -00 -GM Issue: In order for municipalities to expend Motor Fuel Tax funds on annual maintenance operations, the Illinois Department of Transportation (IDOT) requires a Municipal Estimate of Maintenance Costs and a Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code. Analysis: The Municipal Estimate of Maintenance Costs document itemizes all Motor Fuel Tax maintenance expenditures proposed for 2011 in the City of Des Plaines, which includes Maintenance of Traffic Signals ($37,500), Street Pavement Marking ($30,000), Crack Filling ($30,000), Ice Control ($300,000), Electric Energy Costs for Street Lighting ($282,000) and Material Testing ($50,000). These items and amounts are included in the 2011 Motor Fuel Tax Fund budget and total $729,500.00. Recommendation: We recommend approval of the attached Municipal Estimate of Maintenance Costs and adoption of the attached City of Des Plaines Resolution and IDOT Resolution for Maintenance of Streets and Highways (Exhibit "A"). Attachments: Municipal Estimate of Maintenance Costs !DOT Resolution for Maintenance of Streets & Highways (Exhibit "A") City of Des Plaines Resolution h:\engineering\correspondence\city council meeting\2011 \ I - 18-1 l \mft resolution\idot maintenance of streets memo.doc Illinois Department of Transportation Period from 01/01/2011 to 12/31/2011 Municipal Estimate of Maintenance Costs Section Number 11 - 00000 - 00 - GM Municipality Des Plaines Estimated Cost of Maintenance Operations Maintenance Operation (No. — Description) Group (l,ll,III,IV) For Group I, II, or III (Material, Equipment or Labor) Operation Cost Item Unit Quantity Unit Price Cost Maintenance of Traffic II By agreement with IDOT 37,500.00 Signals CCHD 10 -00000 -01 -GM Street Crack Filling IIB By contract -bid out by 30,000.00 City Street Pavement IIB By joint purchase contract 30,000.00 Marking thru NWMC Ice Control IIB Salt and CaCL purchase 300,000.00 10 -00000 -02 -GM bid out by City thru CMS Electric Energy Costs II Street Lighting and Traffic 282,000.00 10 -00000 -03 -GM Signals Total Day Labor Costs Total Estimated Maintenance Operation Cost $679,500.00 Preliminary Engineering Engineering Inspection Material Testing 50,000.00 Total Estimated Engineering Cost $50,000.00 Total Estimated Maintenance Cost $729,500.00 Submitted: By: Approved: Date Dir. of PW & Engr. Municipal Official Page 1 of 1 Printed on 1/6/2011 9:04:54 AM Title Date Submit Four (4) Copies to Regional Engineer Regional Engineer BLR 14231 (Rev 2/23/06) Illinois Department of Transportation Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Countil of the (Council or President and Board of Trustees) City of Des Plaines , Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $729,500.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2011 to December 31, 2011 (Date) (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Gloria J. Ludwig Clerk in and for the City of Des Plaines , County of Cook (City, Town or Village) hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council at a meeting on January 18, 2011 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) Clerk (City, Town or Village) Approved Date Department of Transportation Reg onal Engineer EXHIBIT Printed 1/6/2011 BLR 14230 (Rev 11/06) CITY OF DES PLAINES RESOLUTION R - 9 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF A STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION "RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE," FOR THE PURPOSE OF MAINTAINING STREETS AND HIGHWAYS IN THE CITY (11-00000-00 GM) WHEREAS, the State of Illinois has prepared a "Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code," for the purpose of maintaining streets and highways in the City; and WHEREAS, the State of Illinois Department of Transportation requires execution of the Resolution by the Mayor and City Clerk of the City of Des Plaines; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute the State of Illinois Department of Transportation "Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code," a copy of which is attached hereto as Exhibit "A," for the purpose of maintaining streets and highways in the City of Des Plaines. SECTION 2: That the State of Illinois has appropriated the sum of $729,500.00 for the maintenance of City streets and highways, from the City's allotment of Motor Fuel Tax Funds. SECTION 3: That the City Clerk is directed to transmit two certified copies of the State of Illinois Resolution to the district office of the Department of Transportation, at Schaumburg, Illinois. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011 APPROVED this day of , 2011 VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK David R. Wiltse, City Attorney Legal '.Res\2011\MF1' 2011 IDOT Street Maintenance DES PLAINES ILLINOIS Consent Agenda Item #7 & 7a City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: To: From: January 6, 2011 Jason Slowinski, A Jon Duddles, P.E., Ref #: 11-004 y Manager nt Director of Public Works and Engineering Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering! Subject: DCEO Public Infrastructure Program — CDBG Disaster Recovery "IKE" Program Issue: The Department of Commerce and Economic Opportunity (DCF,O) has issued a call for projects for their Community Development Block Grant (CDBG) Disaster Recovery "IKE" Program. The funding priority for the Public Infrastructure Program is for water/sewer systems, storm drainage systems, levee systems, generators for public utilities, and roads and bridges located in flood prone areas and/or areas substantially damaged as a result of the 2008 flood. The purpose is to financially support projects that FEMA or other sources cannot fund, but which are critical to recovery. Analysis: The City of Des Plaines is eligible for funding under this program due to damages incurred as a result of the 2008 flood and to prevent future damages in these affected areas. The project requirements and constraints are lengthy, but at a minimum, projects are only eligible if they directly address needs related to the 2008 flood disaster and are targeted toward low -to -moderate income areas. In accordance with the program constraints, the Public Works and Engineering Department is proposing to apply for funding for the following projects: Reimbursement Projects 1. 374 Lee Street — Sanitary Sewer Relocation 2. Lyman Avenue (Seminary to Prairie Creek) — Water Main Replacement 3. Prairie Avenue (Lyman to Potter) — Water Main Replacement New Projects 4. Touhy Avenue Lift Station Replacement 5. Seminary Avenue — Water/Sewer/Street Replacement 6. Stewart/River Drive — Water/Sewer/Street Replacement 7. Courtesy/Dover — Sanitary Sewer Lining 8. Washington/Laurel — Storm Sewer Replacement Ref #: 11-004 Page 2 of 2 The Reimbursement Projects are improvements that were recently completed using City Sewer/Water funds. The New Projects are improvements that are currently included in the 5 -Year Capital Improvement Program with funding from the Capital Projects and Sewer/Water Funds. If the City is successful in securing funding from the DCEO program, then it would save money in these funds. In order to apply for funding, the City must provide DCEO with a City Council resolution of support for the projects. These resolutions must be submitted as part of the application package. The deadline for applications to DCEO is January 31, 2011. Note that the program provides for 100 percent of funding for each eligible project up to $750,000. Recommendation: Staff recommends adoption of the attached resolution ip order to apply for the DCEO Public Infrastructure Program — CDBG Disaster Recovery "IKE" Program grant. Attachments DCEO IKE Program Fact Sheet Resolution AID/DAP h:\engineering\correspondence\city council meeting\2011\1-18- 11\dceo - ike grants\1 dceo ike grants - council memo.doa Department of Commerce and Economic Opportunity Public Infrastructure Program - CDBG Disaster Recovery "IKE" Program DEADLINES January 31, 2011 ELIGIBLE APPLICANTS Local governments within counties identified as IKE- eligible communities ELIGIBLE PROJECTS Water/sewer systems, storm drainage systems, levee systems, generators for public utilities, and roads and bridges MATCH REQUIREMENTS No Match Required TOTAL ALLOCATION $47,993,238 FUNDING LIMITS $750,000 maximum AGENCY CONTACT IKE- Public Infrastructure Program Office of Community Development 500 E. Monroe Street Springfield, IL 62701 Tel. (217) 785-6174 WEBSITE & LINKS http://www.commerce.state.il .us/dceo/Bureaus/Commun ity Development/CDBG+Disaster +Recovery+Programs/ike.htm WORKLINES Post -Disaster Recovery PROGRAM DESCRIPTION The funding priority for the Public Infrastructure Program is for water/sewer systems, storm drainage systems, levee systems, generators for public utilities, and roads and bridges located in flood prone areas and/or areas substantially damaged as a result of the 2008 flooding. The purpose is to financially support projects that FEMA or other sources cannot fund, but which are critical to recovery. All projects funded under CDBG must address at least one of the following three national objectives of the CDBG Program: 1. Benefit low- and moderate -income (LMI) persons (in accordance with HUD LMI standards) 2. Aid in the prevention or elimination of slums or blight 3. Meet other community development needs having a particular urgency The applicant must publish a notice about the project, allowing at least 7 days for citizen comment prior to submitting the application. Match Requirements No match required Eligible Project Costs Activities eligible for funding include acquisition, professional fees and permits, and construction. Ineligible activities include general government expenses such as bad debts, fines and penalties, and legislative expenses; political activities; purchase of equipment; operating and maintenance expenses; and disaster clean-up costs. Application Review Process Applications will be reviewed and rated according to the following criteria: 1. Project Need (in relation to 2008 disasters): 0 or 10 pts. 2. 51% or more LMI Benefit: 0 or 10 pts. 3. Critical Community Infrastructure with Improvements to: health & safety community wide (10 pts.); health & safety in target area (8 pts.); limited health & safety (4 pts.); not critical community infrastructure (2 pts.) 4. Project readiness (in relation to necessary permits): 0 or 5 pts. 5. Financial Need (in relation to sufficient funds available): 0, 5 or 10 pts. 6. Reduction of Burden (due to additional taxes/ fees): 0 or 10 pts. 7. Threat to Health & Safety (in relation to urgency): 0, 5, or 10 pts. 8. Best Option Selected (0 or 5 points) The information in this document is current as of 2010. Deadlines and program requirements may change from year to year CITY OF DES PLAINES RESOLUTION R - 10 - 11 A COUNCIL RESOLUTION OF SUPPORT FOR THE APPLICATION TO THE STATE OF ILLINOIS FOR A CDBG DISASTER RECOVERY GRANT PROGRAM. WHEREAS, the City of Des Plaines is applying to the State of Illinois for a CDBG Disaster Recovery program grant; and WHEREAS, it is necessary that an application be made and agreements entered into with the State of Illinois; and WHEREAS, the City of Des Plaines will be submitting applications for the following; Reimbursement Projects 1. 374 Lee Street — Sanitary Sewer Relocation, 2. Lyman Avenue (Seminary to Prairie Creek) — Water Main Replacement, 3. Prairie Avenue (Lyman to Potter) — Water Main Replacement, New Projects 4. Touhy Avenue Lift Station Replacement, 5. Seminary Avenue — Water/Sewer/Street Replacement, 6. Stewart/River Drive — Water/Sewer/Street Replacement, 7. Courtesy/Dover — Sanitary Sewer Lining, 8. Washington/Laurel — Storm Sewer Replacement; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, Illinois in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City of Des Plaines apply for a grant under the terms and conditions of the State of Illinois and shall enter into and agree to the understandings and assurances contained in said application. SECTION 3: That the Mayor and City Clerk on behalf of the City execute such documents and all other documents necessary for the carrying out of said application. 1 SECTION 4: That the Mayor and City Clerk are authorized to provide such additional information as may be required to accomplish the obtaining of such grant. SECTION 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: &fa R. VA CITY CLERK David R. Wiltse, City Attorney Legal\Res\2011\ Resolution Of Support for CDBG Disaster Recovery Grant 2 env of DES PLAINES ILLINOIS Consent Agenda Item #8 & 8a City of Des Plaines City Attorney's Office 1420 Miner Street, Room 401 Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: January 7, 2010 11-009 To: Jason Slowinski, Acting C. lager From: David R. Wiltsc, City At , Timothy P. Oakley, Director of Public works and Engineering40 Re: Onsite Utility Maintenance Agreement for Casino Issue: As a result of the new Casino, improved water, storm and sanitary sewer services have been added to the parcel raising questions of maintenance responsibility. Analysis: As the construction moves forward on the casino, new water, storm, and sanitary sewer services have been added to the parcel. The City Staff and Midwest desire to define their respective rights and duties regarding these improvements. The attached Onsite Utility Maintenance Agreement has been reviewed and revised by both Midwest and City Staff. Recommendation: City Staff requests that the City Council review and approve the Onsite Utility Maintenance Agreement for the Casino. Attachment: R-13-11 DRW:mu Legal\Memos\2010VSlowinski Onsite Utility Maintenance Agreement for Casino CITY OF DES PLAINES RESOLUTION R - 13 - 11 A RESOLUTION AUTHORIZING THE EXECUTION OF AN ONSITE UTILITY MAINTENANCE AGREEMENT BETWEEN THE CITY OF DES PLAINES AND MIDWEST GAMING & ENTERTAINMENT, LLC. WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporation, in any manner not prohibited by law or ordinance; and WHEREAS, as part of the Casino development and the reconstruction of Des Plaines River Road from Touhy Avenue to Devon Avenue, new public sanitary sewer, storm sewer and water main are being constructed on the site; and WHEREAS, after construction is complete, the maintenance of the public sanitary sewer, storm sewer and water main will be assumed by the City of Des Plaines; and WHEREAS, Midwest Gaming and the City desire to further define their rights and responsibilities regarding the public water main; and WHEREAS, it is in the best interest of the City of Des Plaines to enter into the Onsite Utility Maintenance Agreement between the City of Des Plaines and Midwest Gaming & Entertainment, LLC for the City to maintain sanitary sewer, storm sewer and domestic water and to maintain storm water detention to service the property located at 3000 South Des Plaines River Road; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as part of the factual basis for this transaction. SECTION 2: That the City Manager is hereby authorized to execute the Onsite Utility Maintenance Agreement between the City of Des Plaines and Midwest Gaming & Entertainment, for the City to maintain sanitary sewer, storm sewer and domestic water and to maintain storm water detention to service the property located at 3000 South Des Plaines River Road, a copy of which is attached hereto and made a part hereof as Exhibit "A." 1 SECTION 3: That said agreement sets forth the rights and responsibilities of the parties thereto. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2011 APPROVED this day of , 2011 VOTE: AYES NAYS ABSENT ATTEST: Approved as to form: CITY CLERK )17,Ae MAYOR David R. Wiltse, City Attorney Legal \Res \20 I I \Onsite Utility Maintenance Agreement — Midwest Gaming 2 TIIIS DOCUMENT PREPARED BY AND UPON RECORDING RETURN TO: Onsite Utility Maintenance Agreement Des Plaines Casino 3000 Des Plaines River Road Des Plaines, Illinois THIS AGREEMENT made as of the 18th day of January, 2011 by and between Midwest Gaming & Entertainment LLC (the "Owner"), and the City of Des Plaines, Illinois (the "City"). WITNESSETH: WHEREAS, Owner owns fee title to the real estate situated in the City of Des Plaines, Cook County, Illinois described on Exhibit A attached hereto (the "Property"); WHEREAS, the Property is being developed as a Casino and in connection therewith it is necessary to service the Property with sanitary sewer, storm sewer and domestic water and to maintain storm water detention to service the Property; WHEREAS, a Plat of Easement Grant for Municipal and public Utility Easements for the Property was recorded on August 19, 2010 in the Cook County Recorder's office as Document No. 1023131133 that illustrates the easements on the Property and that includes, without limitation, easements for municipal and public utilities which are, or will be, located on the Property and which will service properties and areas other than the Property; WHEREAS, a Plat of Easement Release and Plat of Easement Grant for the Property was recorded on November 10, 2010 as Document No. 1032729130 (Resolution R-153-10) in the Cook County Recorder's office that modified the location of the storm sewer and water main easement on the northern portion of the Property; such Plat and the Plat recorded as Document No. 1023131133 are sometimes referred to together as the "Easement Plat"; Exhibit "A" WHEREAS, Owner has agreed to construct certain sanitary sewer, storm sewer, water mains and storm water detention improvements in connection with the development of the Casino as and to the extent shown on the engineering plans for such improvements (collectively, the "Approved Engineering Plans") heretofore approved by the City Public Works and Engineering Department, the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) and the Illinois Environmental Protection Agency (TEPA) (collectively, the "Permitting Agencies" ). The utility improvements located on the Property and shown on the Approved Engineering Plans are the only improvements which are the subject of this Agreement and are herein sometimes referred to collectively as the "Property Utility Improvements"; and WHEREAS, the Owner and the City have agreed on the proper role of both parties regarding the ownership and maintenance of the Property Utility Improvements as set forth in this Agreement and consistent with the Easement Plat. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, it is agreed as follows: 1) The City shall own all water mains and water main appurtenances located within utility easements on the Property. Owner shall maintain (and replace, as necessary), at no cost or expense to the City, those water mains and water main appurtenances that have been included on the Approved Engineering Plans, except that, from and after the expiration of the eighteen (18) month maintenance warranty period (under Section 13-2-8 of the City Code) with respect to such improvements (the "MW Period"), the City shall maintain (and replace, as necessary), at its cost and expense, those public water main and water main appurtenances included on the Approved Engineering Plans and shown as the Public Water Main on the drawing prepared by Haeger Engineering dated December 23, 2010 and attached hereto as Exhibit B. 2) Owner shall own and maintain (and replace, as necessary), at no cost or expense to the City, those storm sewers, storm water detention, and appurtenances located on the Property and included on the Approved Engineering Plans, except that, from and after the expiration of the MW Period, the City shall own and maintain (and replace, as necessary), at its cost and expense, those storm sewers and appurtenances shown, respectively, as the 30"/36" and 42"/48" Public Storm Sewers on the drawings prepared by Haeger Engineering dated December 23, 2010 and attached hereto as Exhibit C and Exhibit D. 3) Owner shall own and maintain (and replace, as necessary), at no cost or expense to the City, those sanitary sewers and appurtenances located on the Property and included on the Approved Engineering Plans, except that, from and after the expiration of the MW Period, the City shall own and maintain (and replace, as necessary), at its cost and expense, those sanitary sewers and appurtenances shown as the Public Sanitary Sewer on the drawing prepared by Haeger Engineering dated December 23, 2010 and attached hereto as Exhibit E. 2 4) The Property Utility Improvements shall be maintained (and replaced, as necessary) by the respective parties in accordance with the rules and regulations of the Permitting Agencies. Any necessary repair, restoration or replacement shall be made to meet the specifications included in the Approved Engineering Plans, as same may be modified from time to time with both the City and Owner approval in writing. The costs of any necessary restoration of surface and/or below or above grade improvements by reason of any such repair or replacement shall be borne by the party responsible under this Agreement for the maintenance of the utility under repair or replacement. 5) Without limitation of Paragraph 6 below, the City is hereby granted the right to enter the Property for the purpose of inspecting and maintaining (and replacing, as necessary) the Property Utility Improvements for which it is responsible hereunder. Recognizing that any such maintenance or replacements will be made when the Casino is open and operating on the Property, the City agrees to cooperate with Owner in scheduling and staging such work so as not to disrupt or unreasonably hinder such Casino operations (or unreasonably impede traffic in or out of the Property). In any event, if the City intends to enter the Property for the purpose of doing the work to maintain or replace such Property Utility Improvements, it shall provide the Owner's on-site management with not less than five (5) days advance notice, except in emergency situations. Unless Owner agrees otherwise in writing, except in emergency situations, the City will limit work to Monday thru Thursdays and 7:00 a.m to 4:00 p.m. 6) (a) In the event Owner does not maintain the Property Utility Improvements for which it is responsible hereunder in accordance with the requirements set forth herein, and the City determines, in its reasonable discretion, that such Property Utility Improvements are in disrepair, reasonable written notice thereof shall be given to Owner by the City advising Owner, in reasonable detail, of the disrepair. In the event the Owner does not diligently (given the circumstances) take steps to bring such Property Utility Improvements into compliance with the applicable requirements, the City is authorized to enter upon the Property to correct deficiencies and to place a lien against the Property until such time that the City has been fully reimbursed for its actual and reasonable, out of pocket costs incurred in correcting the deficiencies. (b) In the event City does not maintain the Property Utility Improvements for which it is responsible hereunder in accordance with the requirements set forth herein, and the Owner determines, in its reasonable discretion, that such Property Utility Improvements are in disrepair, reasonable written notice thereof shall be given by Owner to the City advising the City, in reasonable detail, of the disrepair. In the event the City does not diligently (given the circumstances) take steps to bring such Property Utility Improvements into compliance with the applicable requirements, the Owner is authorized to correct deficiencies and, in such event, the City shall be responsible to fully reimburse 1 Owner for its actual and reasonable, out of pocket costs incurred in correcting the deficiencies. (c) Notwithstanding the foregoing, in emergency situations, such as a water main break, advance notice from one party to the other of necessary repairs shall not be required, except to the extent reasonably possible under the circumstances. 7) Any notice which a party is required or may desire to give the other shall be in writing and may be sent by personal delivery, by mail (either [i] by United States certified mail, return receipt requested, postage prepaid, or [ii] by Federal Express or similar generally recognized overnight carrier regularly providing proof of delivery), addressed as follows (subject to the right of Owner and its successors and assigns to designate a different address for itself by notice similarly given): To City: To Owner: City of Des Plaines 1420 Miner Street Des Plaines, Illinois Attention: City Attorney Midwest Gaming & Entertainment, LLC 900 N. Michigan Avenue, Suite 1900 Chicago, Illinois 60611 Attention: Legal Department Any notice so given by mail shall be deemed to have been given as of the date of delivery (whether accepted or refused) established by U.S. Post Office return receipt or the overnight carrier's proof of delivery, as the case may be. Any such notice not so given shall be deemed given upon receipt of the same by the party to whom the same is to be given. 8) All covenants and agreements hereunder shall be deemed and taken to be covenants running with the land and shall inure to the benefit of and be binding upon Owner and its successors and assigns. In the event Owner or any of its successors or assigns should convey its interest in the Property, Owner or a successor or assign will be released from all duties and obligations hereunder arising after such a conveyance and City shall look solely to the successor owner of the Property with respect thereto. 9) This Agreement may be recorded. IN WITNESS WHEREOF, this Agreement was executed as of the day and year first above described. MIDWEST GAMING & ENTERTAINMENT, LLC, a Delaware limited liability company By: Name: Gregory Carlin Title: Chief Executive Officer CITY OF DES PLAINES By: Name: Title: 654349v1 5 EXHIBIT A LOTS 1, 2 AND 3 IN DES PLAINES CASINO RESUBDIVISION IN THE SOUTHEAST'/ OF SECTION 33 AND THE SOUTHWEST' OF SECTOIN 34, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 3, 2010 AS DOCUMENT 1030731045, IN COOK COUNTY , ILLINOIS. DEVON AVENUE N co m M11 m WN 91T 00 xi xi mm GI vv rnZ 00 rz i o� 00 ZZ m Nu C n a m 3 Z Oft N es 9 4. Z a0 to X O 3 i t► EXHIBIT B WATER MAIN DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Rum Gras Rood, Sd:mmnbwp,11.60173 • Td: 847.394,4600 Ft. 847.3944408 Blob Rofoodonol Melon Firm Limos No. 184.003152 www.horgxen86rrbp.mm 0 a i O NIWd 2131VM 3179Ad N N x mmm iy wm m O e x ym OM -1 M OZ O O O ca r m c, m z JZ tt0 a 70 N �L 3I AIM •a. 5 o. o.;m WATER MAIN (NORTH) N 0. RE EXHIBIT B 0 DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES PLANES, IWNOIS HAEGER ENGINEERING consulting engineers land surveyors 1300 N. Num (move Rand, Sdioumbiap,11.60173 • Td: 847.3944600 Fins 047.3944608 limb Prokskral Deign Firm Limn No.184-003154 wwit ro wonai neml•aem NIVW 2131VM 3179Ad m m m x My Al m 0cni z 0 I O �0 NS A r m 0 m z TRI-STATE (1-294) TOLLWAY I0 71/ to —I 3 W 2 o o c o > N 0 -1 N EXHIBIT B WATER MAIN (SOUTH) DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Plum Gime Reed, Schaumburg, IL 60173 • Td: 847.394.6600 Fac 847.394.6608 Was Professional Dedpn Rim Limos Na 184.003152 ewaheep.eenpi eminaaom 0 f x 0 DEVON AVEN E 30" / 36" PUBLIC STORM SEWER r m 0 in z 0 �0 C_ t► oT asoma P °+ 3 i N o w ar-r N0 o O D N EXHIBIT C 30" / 36" STORM SEWER DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES PLANES, ILIINOIS HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Plum Glom Rood, Sduurnbum, R 60173 • Tab 847.394.6600 Pao 847.394.4608 Knob PmfooianoI Deign Frm Liam No. 134-033152 0 w a) C r to O 70 3 Co m m 0) m m N s m O 5 2 r m m Z EXHIBIT C 30" / 36" STORM SEWER DES PLAINES CASINO 3000 5. DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Plum Gram Road, Sdraumlaap, IL 60173 • Td: 847.394.6600 Fac 847.394.6608 fins Protaadanal Onion P1rm Limnos No. 184.003152 ww vAorgaronphrrtnpaem 0 en m m en x m v 113M3S wants 3I t old ..81t ! 2P r I DEVON AVEN WU r - m C) m t v 0 r r si0 q t► EXHIBIT D 42" / 48" STORM SEWER DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Plum Elson Road, SdmUmba% IL 60173 • Ws 847.394.6600 fax: 847.394.6608 Raub Pic a:dm"I Dedys ram Lhasa No.184-003152 www:Ie.ge.r5 wdnp.mm 0 TRI-STATE (�-2941 0 14. ao c r co O 70 0 2 y m m 47 S m J O a z 0• N r m O m v O CO 13 00 > O D N 0 -1 N EXHIBIT D 42" / 48" STORM SEWER DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES RAINES, ILLINOIS "Oa 70 0 -4 3 HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Rum .. Reed, Sdmeebum, IL 60173 • Td 847.3944600 Fare 847.394.6603 Sieve Pnofmdoinl Deign Firm limo No. 104.003152 wom.hemennpewin0.eom Ca m m t/1 S m q N m 0 X) D.z z m I Z13M3S AZIV11NVS 3118Ad r m 0 m z CI J z q0 pt) Po o= 0 S av G v o a �o Q. ma EXHIBIT E SANITARY SEWER DES PLAINES CASINO 3000 S DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS HAEGER ENGINEERING consulting engineers • land surveyors 1300 N. Awn Giros Rood, Sdbiaiwp, a 60173 • Td: 847.394,6600 Fina 647.394.6608 limb Ptiotm6onol Dalton Finn Urals No. 184.0031 S2 0 213MUS ANV11NVS Orland Co m m Co I m q J O XI 5O III F C TRI-STATE (1.294) TOLLWAY r O am m < z o v z Ix in z C m EXHIBIT E SANITARY SEWER DES PLAINES CASINO 3000 S. DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS HAEGER ENGINEERING consulting engineers • land surveyors 1300N. Plum Gave Rood, Sdbumbup,11.60173 • Tek 847.394.6600 kw 847.394.6608 Binh Professional Deign Dm Deem No. 184433152 wr Aeeprangtnrinp.oem O CITY OF DES PLAINES Consent Agenda Item #9 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: December 28, 2010 To: Jason Slowinski, Acting Ci . I . ger From: Jon Duddles, P.E., Assis rt Dire or of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering1f Subject: Safe Routes to School — Central School Pedestrian Improvements Bid Notice Ref #: 10-275 Issue: Plans and specifications for the Safe Routes to School — Central School Pedestrian Improvements Project are complete and the project is ready for bidding. Analysis: The project consists of installing raised crosswalks on Thacker Street at the two main approaches to the school, constructing curb extensions at six locations, completing the sidewalk network at the north side of the school, and adding pavement markings. The City has been working with School District 62, Central School, and the parents on these improvements since the beginning of the pilot Safe Routes to School efforts in 2007. The City applied for and was awarded Safe Routes to School grants in 2007 and 2008 for these improvements, for a total of $304,596 in grant funding. The Safe Routes to School grants do not require a local match. The project construction will be entirely funded using the $304,596 in grant awards. Since the project is being funded using State grant money, the plans have been reviewed and approved by the Illinois Department of Transportation and the Federal Highway Administration. The City Council approved the draft Intergovernmental Agreement with IDOT at the November I, 2010 City Council meeting. The final project paperwork is now being processed through the IDOT-Springfield office, which is expected to take 30-45 days. In order to avoid further delay to the project construction, we are seeking City Council authorization to bid the project once the IDOT-Springfield office has completed the paperwork. Recommendation: We recommend that the Public Works and Engineering Department be authorized to bid the Safe Routes to School — Central School Pedestrian Improvements Project upon receipt of the IDOT- Springfield paperwork. The project will be advertised in accordance with all IDOT and State regulations. Anticipated bid date is March 11, 2011 at 3:00 P.M. Source of funding is the $304,596 in Safe Routes to School grant awards. Attachments Concept Exhibit TPO/DAP h:\engineering\correspondence\city council meeting\2011\1.18-11\safe routes to sc•+ool - bid not ce\1 safe routes to school - council bid notice memo. docx SECTION 08 -00205 -00 -SP PROJECT: SRTS-4008 (011) CURB EXTENSIONS AND RAISED CROSSWALKS CITY OF DES PLAINES COOK COUNTY C-40-001-08 T 41N, R 12E, NE4 & SE4 Consent Agenda Item #10 CITY OF DES PLAINES ORDINANCE M - 1 - 11 AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 8, "POSITION CLASSIFICATION AND COMPENSATION PLAN," SECTION 4 "ADOPTION OF COMPENSATION PLAN," SUBSECTION A, "CLASSIFIED POSITIONS," SCHEDULE VII -A, "MANAGEMENT PERSONNEL NON-UNION," OF THE DES PLAINES CITY CODE. BE IT ORDAINED by the City Council of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That Title 1, "Administrative," Chapter 8, "Position Classification and Compensation Plan," Section 4, "Adoption of Compensation Plan," Subsection A, "Classified Positions," Schedule VII -A, "Management Personnel - Non -Union," of the Des Plaines City Code, be amended to add `Building & Property Inspection Supervisor" and "Permit Clerk Supervisor" and read as follows: 1-8-4: ADOPTION OF COMPENSATION PLAN: A. Classified Positions: The compensation plan with annual rates for all classified positions is hereby adopted according to the following schedules: 1 SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK Published in pamphlet form this day of , 2011. CITY CLERK Approved as to form: &2J A' m. io David R. Wiltse, City Attorney MAYOR Legal Ord\Special\Wage and Position AdMmend Salary Schedule Vll-A CED Positions 3 SCHEDULE VU -A MANAGEMENT PERSONNEL EFFECTIVE FROM JANUARY 1, 2010 TO DECEMBER 31, 2010 F- 0 2 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O p©IO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 of qi o N N N N N N N N N N N N N N N N N N N N NI N 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 01 o 0 000000000000000000 tOIO v In Ifl I�vwvwv In nv�vw� v^v�vwin In in in v� 888888888888 O O O O O O O 0 O O O O o Oc O c O O c oO 0 000 O. O. O. 0 0 O. M M o Mo M M M M ooM ooM M 0 0 0 0 0 0 0 0 0 0 0 0%0% 0 0% e M M N e -. M o• NO 00OQ 0 O N In vy v'1 vi' o% on Os co. r n. to t` o% o% o% o% 0o 0o 0o 0o N co co N N N N N N N N N N N H in in in �p N Et O% N •. M N NNNN O r OI O% et O O� r. 4:r .6 .O %0 %0 %0 .O %0 .O M M M m t� t�• t� N %O r V �O O� O'. o% Oa o% O. o% O. o% 0% 00 00 00 00 N N N N 0 N N 0 0 0 0 0 0 0 0 0 0 N N N N— 0 yr2 00 N— M N 00 00 00 00 00 00 00 00 00 00 N N N N in 00 00 0 00 n� NI 00 0.O00.0000.000 �C �O �O 0O et e. t� N et O N 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000m N N N 0 0 0 0 in 0000000000000 o "' 0 0 0 '^ M M en M tr (5 2oN W Nee' !T7 I) g . Q. 8. C N C d t Cr) a x O O tc N - F C 3 d 4 ch -05-2 0 `° 05• ``�', a g'` F392 o . 0 0 6 42 d_ d_ a5 V= to C7 co E E f •° 0 5 p C b> a A c! x V S 5 WI i 0 000N 61 etiliNI5 (4 a) S I. I. as°a°a°wwww v)tnw°woww°64a6"64W 4 REAPPOINTMENTS DATE: TO: FROM: Martin J. Moylan Mayor 11 Or:WS PLAINESl, ILLINo1S Martin J. Moylan January 11, 2011 Honorable Aldermen OFFICE OF THE MAYOR City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016 Telephone: 847/391-5301 Fax: 847/391-5378 RE: Appointments, Re -appointments to Commissions **************************************************************** Economic Development Commission — Reappointment Richard Grosse Jin Lee Jim Ulett Mary Howard Architectural Commission — Reappointment George Geldis Zoning Board of Appeals — Reappointment Arnie Seegers 04/30/14 04/30/14 04/30/14 04/30/14 08/31/12 04/30/15 These reappointments are scheduled to be announced on the January 18, 2011 agenda with confirmation on the consent agenda of February 7. 2011. Notice of intent and/or resume attached. Page 1 of 1 Donna Catlett From: Rich Grosse [rich@rfgconcepts.com] Sent: Tuesday, January 04, 2011 12:04 PM To: Donna Catlett Subject: RE: Re -appointments Donna, I do want to remain on the EDC and would appreciate being placed on the January 18 City Council meeting agenda. Thanks, Richard Grosse From: Donna Catlett[mailto:DCatlett@desplaines.org] Sent: Monday, January 03, 2011 3:04 PM To: howardm@nu-way.net; rich@rfgconcepts.com; jinapcc@yahoo.com; jim@ulett.net Subject: Re -appointments We are trying to catch up on the commission re -appointments. Please e-mail me by Thursday of this week, with your willingness to serve another term on the Economic Development Commission. You would be on the agenda for the January 18 City Council meeting. Thank you. This communication is for use by the intended recipient and contains information that may be privileged, confidential or copynghted under applicable law. If you m not the intended recipient. you am hereby formally notified that any use. copying or distribution of this e-mail in whole or in part is strictly prohibited. Please not fy the sender by return e-mail and delete this e-mail from your system. - CDP091010 No virus found in this message. Checked by AVG - www.avg.com Version: 10.0.1191 / Virus Database: 1435/3356 - Release Date: 01/03/11 Donna Catlett From: Jin Lee [jinapcc@yahoo.com] Sent: Monday, January 03, 2011 4:06 PM To: Donna Catlett Subject: Re: Re -appointments Dear Donna, Yes, I'm willing and looking forward to serve another term on the Economic Development Commission. Thank you, Jin Lee --- On Mon, 1/3/11, Donna Catlett <DCat/ett(4/esp/aines.ork> wrote: From: Donna Catlett <DCatlett@dcsplaines.org> Subject: Re -appointments To: "howardm(),nu-way.net" <howardmLa),nu-way.net>, "rich(a?rfgconcepts.com" <richQrfgconcepts.com>, "iinapcc @r,yahoo.com" <jinapcc(u),yahoo.com>, "i im(d>uleti.nct" <iim u,ulett.net> Date: Monday, January 3, 2011, 3:03 PM We are trying to catch up on the commission re -appointments. Please e-mail me by Thursday of this week, with your willingness to serve another term on the Economic Development Commission. You would be on the agenda for the January 18 City Council meeting. Thank you. This communication is for use by the intended recipient and contains information that may be privileged. confidential or copyrighted under applicable law. If you are not the intended recipient, you are hereby formally notified that any use, copying or distribution of this o-rnait, in whole or in part, is strictly prohibited. Please notify the sender by return e-mail and delete this; e-mail from your system. - CDPO01010 1 ua January 5, 2011 Dear Mayor Moylan, It's an honor to serve the City of Des Plaines on the EDC and would appreciate the opportunity to continue my involvement for another term. If you have a willingness to allow me to maintain, I request that you place my name in for re- appointment. Regards, [Tires li, Nat James M. Ulett President ua (Ilett & Associates, Inc. Manufacturers Representative 2116 South Wolf Road Des Plaines, IL 60018 P: 847-699-1307 F: 847-699-1340 ir NU U - A INDUSTRIES,Y I N C. 555 Howard Avenue, Des Plaines, IL 60018 847.298.7710 FAX 847.635.8650 January 6, 2011 The Honorable Martin Moylan City of Des Plaines 1420 Miner St. Des Plaines, IL 60016 Dear Mayor Moylan, I've served on the Economic Development Commission for almost 20 years. There have been many changes during that time. It is my understanding that you and the City Council would like our commission to provide more input on decisions affecting the economic future of Des Plaines. As you're aware, seeking input from our Commission has not always been done in the past. With the expectation that we'll be asked to provide more value to the City, I'm willing to continue serving on the Commission. Therefore, I would ask that you consider my request to renew my term to serve as a Commissioner on the Economic Development Commission. Respectfully, maw ,e J1eataa Mary L. Howard Executive Vice President C: Donna Catlett Design Engineering, Prototypes, Tooling, Metal Fabrication, Stamping, Laser Cutting, Laser Welding, Welding, Machining, Spot Welding, Mechanical Assembly, Electrical Assembly, Silk Screening, and Powder Coat Finishing Donna Catlett From: Geldis, George [George.Geldis@aecom.com] Sent: Tuesday, December 28, 2010 5:32 PM To: Donna Catlett Subject: RE: Des Plaines Architectural Review Commission Donna, Sorry for delay to do this previously, I had a couple of months this year I have not been able to attend due to a medical recovery. I have been able to return to the board at the end of this year and continue as its chair. I understand my appointment has expired for 2010. Please accept his email as a request on my part to be reappointed for 2011 for the Des Plaines Architectural Review Commission. Thank you, George Geldis, AIA Project Manager AECOM Design D 312.373.7754 george.geldis(cr�aecom corn AECOM 303 East Wacker Drive Suite 900 Chicago, Illinois 60601 T 312.938.0300 F 312.938.1109 www.aecom.com From: Donna Catlett [mailto:DCatlett@desplaines.org] Sent: Tuesday, December 28, 2010 4:04 PM To: Geldis, George Subject: Des Plaines Architectural Review Commission We still have your term expiring in 2009. In order to re -appoint you we need something in writing from you requesting a re- appointment. You can send an e-mail if you like or send a letter to the Mayor's office. Thanks This communication is for use by the intended recipient and contains information that may be privileged. confidential or copyrighted under applicable law. If you are not the intended recipient. you are hereby formally notified that any use, copying or distribution of this e-mail, in whole or in part, is strictly prohibited. Please notify the sender by return e-mail and delete this e-mail from your system CDP091010 1 Donna Catlett From: AWSeegers@aol.com Sent: Thursday, January 06, 2011 3:38 PM To: Donna Catlett Subject: Re: Re -appointment Yes I am interested in continuing to serve on the zoning board of appeals of the city of Des Plaines. Thanks, Arnie Seegers A. William Seegers Architects 117 N. Jefferson Street Suite 305 Chicago, Illinois 60661 ph. 312-454-0099 fax 312-454-1456 AWSeegers(a�aol.com This e-mail and any of it's attachments may contain A. William Seegers Architects proprietary information, which is privileged, confidential, or subject to copyright belonging to A. William Seegers Architects. This e-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this e-mail is strictly prohibited and may be unlawful. If you have received this e-mail in error, please notify the sender immediately and permanently delete the original and any copy of this e-mail and any printout. Thank You. In a message dated 1/3/2011 3:00:29 P.M. Central Standard Time, DCatlettcc desplaines.orq writes: We're trying to catch up on the commission re -appointments. I need either a letter or e-mail from you indicating that you would accept re- appointment to the Zoning Board of Appeals. Please forward that to me by Thursday (1/6) of this week so you can be on the agenda for January 18. Thanks. This communication is for use by the intended recipient and contains information that may he privileged. confidential or copyrighted under applicable law If you are riot the intended incipient you are hereby formally notified that any use. copying or distribution of this e-mail. in whole or in part. is strictly prohibited Please notify the sender by return e-mail and delete this e mail from your system. • CDP091010 1 CITY OF DES PLAINES ILLINOIS City of Des Plaines City Attorney's Office 1420 Miner Street, Room 401 Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: January 10, 2011 To: Jason Slowinski, Acting City ager From: David R. Wiltse, City orney y� �y� Re: Administrative Hearing Officers 11-010 Issue: As the 2011 begins, the Police Department will be bringing forward the first citations for hearing under the red light traffic ordinance. As this is a new program, the Police Department would prefer to begin the enforcement program with a new lawyer to serve as hearing officer. Analysis: Since the first hearing date is January 19th, I have been reviewing the backgrounds of and interviewing potential candidates. Our ordinance requires some training in our procedures and orientation to the program. I have selected attorney Chris Cohen who is an experienced hearing officer for over 20 years. Mr. Cohen has served as an Administrative Law Judge for the Illinois Board of Review of the Department of Employment Security, a Hearing Officer on electoral challenges, a Hearing Officer presiding as Deputy Cook County Liquor Commissioner, an Arbitrator on hearings of cases in Cook County mandatory hearing program, and was a former Chicago Alderman. Mr. Cohen has also taught or lectured at five area colleges, universities and schools including Northwestern, DePaul, and the University of Illinois, Chicago. Mr. Cohen is available to train with the Red Speed personnel this week and to begin hearing cases January 19th. As the Council is aware, the red light program requires that the Department first review the evidence to determine if a citation appears necessary. Deputy Police Chief Angela Burton will perform that function and oversee the enforcement program for Des Plaines. The program will allow for a mail in request for a review or a hearing on the record. Aggrieved parties may appeal the decision to the Circuit Court of Cook County. As a new hearing officer, the appointment is reviewed and approved by the City Council. Attorney Cohen will also handle the vehicle sticker and miscellaneous police ticket calls. Our current hearing officer, Sandy Sandquist, will continue to handle the administrative call for housing and business license cases. 1 These three types of hearings were budgeted for the 2011 budget. The Council recently amended the red light program to reflect statutory changes and to enable the first cases to be heard in January. Recommendation: As City Attorney, I recommend the appointment of Chris Cohen to hear the two Police case calls and the reappointment of attorney Sandy Sandquist to hear the housing court call and to serve as a back up to attorney Cohen, if scheduling problems arise. Mr. Sandquist has served ably as our hearing officer since October 2004. DRW:mu LegahMemos\201 I\Slowinski Hearing Officer 2 COMMITTEE OF THE WHOLE PACKET cit vyr DES PLAINES ILLINOIS Committee of the Whole Item ilia City of Des Plaines Finance Department Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 INTEROFFICE MEMORANDUM Date: January 6, 2011 To: Jason Slowinski, Acting C ger CC: Mayor, City Council, C ity Attorney, Department Directors From: Dorothy Wisniewski, Director of Finance Subj: Resolution R-12-11 January 18, 2011 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register $2,981,299.46 DW/wj CITY OF DES PLAINES RESOLUTION R-12-11 . Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. JANUARY 18, 2011 FUND # FUND TITLE 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND 100 GENERAL FUND CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 0620 ELECTED OFFICE 0631 CITY MANAGER 0632 INFORMATION TECHNOLOGY 0634 LEGAL 0635 MEDIA SERVICES 0637 HUMAN RESOURCES 0639 HEALTH & HUMAN SERVICES 0651 FISCAL SERVICES 0657 OVERHEAD - GEN FUND 0659 GEOGRAPHIC INFO. SYSTEMS 1811 ENGINEERING/GENERAL (PW & ENGINEERING DEPT) 1820 BLDG & CODE ENFORCEMENT 1830 PLANNING & ZONING 1840 ECONOMIC DEVELOPMENT 1211 POLICE ADMINISTRATION 1212 POLICE UNIFORMED PATROL 1213 POLICE CRIMINAL INVEST 1214 POLICE SUPPORT SERVICES 1221 FIRE ADMINISTRATION 1222 FIRE EMERGENCY SERVICES 1223 FIRE PREVENTION SERVICES 1224 EMA 1241 POLICE & FIRE COMMISSION 2451 STREET/GROUNDS MAINTENANCE 2453 VEHICLE MAINTENANCE DIV 2454 PUBLIC WORKS ADMIN FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 201 LIBRARY FUND 2110 LIBRARY SERVICES 201 LIBRARY FUND 2130 IL LIBRARY PER CAP GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 202 LIBRARY CAPITAL PROJECTS 202F LIBRARY CAPITAL PROJECTS FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 203 MOTOR FUEL TAX FUND 203F MOTOR FUEL TAX FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 204 HUD:COM DEV BLOCK GRANT 204F HUD:COM DEV BLOCK GRANT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 205 T.I.F. #1 DOWNTOWN 205F T.I.F. #1 DOWNTOWN FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 206 EMERGENCY COMMUNICATIONS 206F EMERGENCY COMMUNICATIONS FUND # FUND TITLE 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND 208 DPPD SEIZED ASSETS FUND ORGANIZATION # ORGANIZATION TITLE 208F DPPD SEIZED ASSETS 2081 FORFEITURE ACCOUNT 2082 CUSTOM ASSETS 2083 DEA ACCOUNT FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 210 T.I.F. #3 W. WILLE RD 210F TIF. #3 WILLE ROAD FUND # FUND TITLE ORGANIZATION # ORGANIZATION TITLE 212 T.I.F. #5 PERRY/LEE 212F T.I.F. #5 PERRY/LEE FUND # FUND TITLE 213 T.I.F.#6 MANNHEIM/HIGGINS FUND # FUND TITLE 214 T.I.F. #4 FIVE CORNERS FUND # 230 230 230 FUND TITLE GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS GRANT FUNDED PROJECTS FUND # FUND TITLE 414 CAPITAL PROJECTS FUNDS FUND # FUND TITLE 501 METRA LEASED PARKING FUND FUND # 502 502 502 502 502 FUND TITLE WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND WATER/SEWER FUND FUND # FUND TITLE 503 CITY OWNED PARKING FUND FUND # FUND TITLE 604 ESCROW FUND FUND # FUND TITLE 625 125 CAFETERIA PLAN FUND # FUND TITLE 701 RISK MANAGEMENT FUND FUND # 702 702 702 702 702 FUND TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT FUND # FUND TITLE 703 I T REPLACEMENT FUND FUND # FUND TITLE 705 HEALTH BENEFITS FUND FUND # FUND TITLE 706 COMPENSATED ABSENCES FUND # FUND TITLE 707 LIBRARY COMPENSATED ABS CITY OF DES PLAINES ORGANIZATION CHART ORGANIZATION # ORGANIZATION TITLE 213F T.I.F. #6 MANNHEIM/HIGGIN ORGANIZATION # ORGANIZATION TITLE 214F T.I.F. #4 FIVE CORNERS ORGANIZATION # 2310 2320 2330 ORGANIZATION TITLE PUBLIC SAFETY GRANTS CAPITAL GRANTS OTHER GRANTS ORGANIZATION # ORGANIZATION TITLE 414F CAPITAL PROJECTS ORGANIZATION # ORGANIZATION TITLE 5011 METRA LEASED LOTS ORGANIZATION # 0655 1812 5023 5024 5025 ORGANIZATION TITLE FISCAL SERVICES/WATER ENGINEERING/WATER (PW & ENGINEERING DEPT) WATER SYSTEMS PW - WATER - PLANT SEWER SYSTEMS ORGANIZATION # ORGANIZATION TITLE 5013 CITY OWNED PARKING OPS ORGANIZATION # ORGANIZATION TITLE 604F ESCROW ORGANIZATION # ORGANIZATION TITLE 625F CAFETERIA PLAN ORGANIZATION # ORGANIZATION TITLE 701 F RISK MANAGEMENT ORGANIZATION # 702F 7021 7022 7023 702304 ORGANIZATION TITLE EQUIPMENT REPLACEMENT EQUIPMENT REPCMNT - WATER FIRE DEPT EQUIP REPLCMNT POLICE DEPT EQUIP RPLCMNT SHORT TERM EQUIPMENT LOAN ORGANIZATION # ORGANIZATION TITLE 703F I T REPLACEMENT ORGANIZATION # ORGANIZATION TITLE 705F HEALTH BENEFITS ORGANIZATION # ORGANIZATION TITLE 706F COMPENSATED ABSENCES ORGANIZATION # ORGANIZATION TITLE 707F LIBRARY COMPENSATED ABS SUNGARD PENTAMATION INC - FUND ACCOUNTING DATE: 01/06/11 TIME: 13:15:56 SELECTION CRITERIA: payable.due dale "01/10/2011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT -- TITLE 0620 0620 0620 0620 920110 920110 970100 970100 TOTAL ELECTED OFFICE PROFESSIONAL SER PROFESSIONAL SER OFFICE SUPPLIES OFFICE SUPPLIES 108923 106923 0052.0 102798 0631 920204 TRAINING 34714 0631 970100 OFFICE SUPPLIES 102798 TOTAL CITY MANAGER 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 0632 920240 930110 930110 970100 970100 970100 970100 970115 970115 970270 970270 970270 RECORDS PRESERVA R & M SOFTWARE R & M SOFTWARE OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES: DEPT/O SUPPLIES• DEPT/0 PRINTING REPROD- PRINTING-REPROD PRINTING REPROD TOTA INFORMATION TECHNOLOGY 106 734 107481 85751 05124 05124 05124 100279 100279 108827 104248 104248 109248 0634 920100 LEGAL FEES 08775 0634 920103 LEGAL FEES: LABO 03679 0634 920103 LEGAL FEES: LABO 03679 0634 920103 LEGAL FEES: LABO 107587 0634 920103 LEGAL FEES: LABO 25529 0634 920220 MEMBERSHIP DUES 03964 0634 920220 MEMBERSHIP DUES 09493 0634 970260 POSTAGE AND PARC 103035 0634 980600 FURNITURE & FIXT 71891 TOTAL LEGAL 0635 0635 0635 0635 0635 0635 0635 920220 920220 960990 960990 960990 960990 960990 MED A SERVICES MEMBERSHIP DUES MEMBiERSHIP DUES MISC MISC MISC MISC MISC CONTRACTUAL CONTRACTUAL CONTRACTUAL CONTRACTUAL CONTRACTUAL 920204 TRAIN.NO 05173 105961 107997 107997 108070 108779 15134 CITY OF DES PLAINES CASH REQUIREMENTS HILL LIST VENDOR SHERMAN CONSULTING SHERMAN CONSULTING WAREHOUSE DIRECT HINCKLEY SPRING WATER IPELRA HINCKLEY SPRING WATER T K B ASSOCIATES INCO TECH DEPOT SUNGARD PUBLIC SECTOR C D W GOVERNMENT INCO C D W GOVERNMENT INCO C D W GOVERNMENT INCO GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS DATASOURCE INK CHICAGO OFFICE TECHNO CHICAGO OFFICE TECHNO CHICAGO OFFICE TECHNO RAYMOND BARTEL HERVAS, CONDON & BERS HERVAS, CONDON & BEES FRANCZEK & RADELET KLEIN, THORPE AND JEN DAVID R. WILTSE NORTHWEST SUBURBAN BA FEDERAL EXPRESS RUNCO OFFICE SUPPLY PUBLIC RELATIONS SOCI S E S A C INCORPORATE CHESLEA HANCOCK CHESLEA HANCOCK DON BARRETT REBECCA MUELLER TODD MUELLER 34714 IPELRA PAGE NUMBER: 1 ACCTPAYI ACCOUNTING PERIOD: 1/11 PURCHASE OR INVOICE RECNO SALES TAX QUO 017021D QUO 017021D. 900861 0 1651503 355 112 3'74 19 0.00 0.00 0.00 0.00 AMOUNT 3750.00 3750.00 291.85 44.30 0.00 7836.15 2011 A 122 0.00 160.00 1667853 18 0.00 34.81 0.00 194.81 8773 351 0.00 1303.75 B10119616V1 347 0.00 611.07 29073 96 0.00 2410.20 VVF2573 32 0.0D 48.12 VSJ4468 26 0.00 57.40 VVM6384 28 0.00 16.36 212399 154 0.00 24.87 212399 153 0.00 125.96 6531 232 0.00 617.00 999106 228 0.00 69.66 999015 229 0.00 73.64 483 331 0.00 1254.47 0.00 6612.50 121 211 0.00 1821.25 9358 161 0.00 1201.50 9357 17 0.00 39.00 129894 215 0.00 2090.00 150528 240 0.00 3353.18 REIMS 12-10 86 0.00 289.00 2012834 106 0.00 100.00 7 336-09171 165 0.00 43.02 • 4753900 313 0.00 5018.00 2011-12 98 3271644 97 01-03-2011 129 12-22-10 162 12 22.10 189 01-03-2011 113 01-03-2011 111 2011-B 121 0.00 0.00 0.00 0.00 O 00 O 00 0.00 O 00 0.00 0.00 RUN DATE 01/06/2011 F. ME 13:36:0 SUNGARD PENTAMATION INC - FUND ACCOUNTING 13954.95 365.00 963.00 32.50 17.50 26.25 32.50 65.00 1501.75 160.00 SUNGARD PI:N'1'AMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13:16 SELECTION CRITKR1A: payable.due dale•"01/10/2011" FUND 100 GENERAL, FUND ORGANIZATION ACCOUNT - - -TITLE- --- - 0637 0637 0637 0637 0637 0637 960040 960040 960070 960070 960070 970100 TOTAL HUMAN RESOURCES EMPLOYEE PHYSICA EMPLOYEE PHYSICA TRAVEL EXPENSES TRAVEL EXPENSES TRAVEL EXPENSES OFFICE SUPPLIES 106122 106122 100920 108920 108920 102798 0639 920540 SUBS1DY:YOUTH CO 104134 0639 920540 SUBS1DY:YOUT11 CO 104134 0639 920540 SUBSIDY:YOUTH CO 104134 0639 920540 SUBS1DY:YOUTH CO 104134 0639 970100 OFFICE SUPPLIES 71891 TOTAL HEALTH & HUMAN SERVICES 0651 920110 PROFESSIONAL SER 107965 0651 920204 TRAINING 60969 0651 970100 OFFICE. SUPPLIES 08520 0651 970100 OFFICE SUPPLIES 09638 0651 970100 OFFICE SUPPLIES 09638 0651 970100 OFFICE SUPPLIES 09638 0651 970100 OFFICE SUPPLIES 09638 0651 970270 PRINTING-REPROD- 08570 0651 980600 FURNITURE & FIXT 71891 TOTAL FISCAL SERVICES 0657 0657 0657 0657 0657 0657 0657 0657 920120 920420 920848 920848 920848 960970 960975 960990 TOTAL OVERHEAD - GEN FUND 100 100 00 840100 840200 850103 TOTAL GENERAL FUND 1211 1211 1211 1211 920204 920220 920220 920220 COMMUNICATION SE SUBSIDY:HISTORIC SUBSIDY: TRAN TO SUBSIDY: TRAN TO SUBSIDY: TRAN TO AMB FEE PROCESSI FINE/FEE COLLECT MISC CONTRACTUAL BUILDING PERMITS ELECTRICAL PERMI COMPLIANCE TICKE TRAINING MEMBERSHIP DUES MEMBERSHIP DUES MEMBERSHIP DUES 107140 76310 04829 04829 04829 05697 100706 105295 108926 108927 108930 23466 06083 12493 80000 CITY OF DES PLAINES CASH REQUIREMEN'T'S BILI. LIST --VENDOR ALEXIAN ALEX1AN MICFIAEL MI CIIAEL MICHAEL BRO'T'HERS CORP BROTHERS CORP G BARTHOLOMEW G BARTHOLOMEW G BARTHOLOMEW HINCKLEY SPRING WATER CHICAGO MERCANTILE EX CHICAGO MERCANTILE EX CHICAGO MERCANTILE EX CHICAGO MERCANTILE EX RUNCO OFFICE SUPPLY BAKER TILLY VIRCHOW K ILLINOIS GOV FINANCE WAREHOUSE DIRECT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT CLASSIC GRAPHIC INDUS RUNCO OFFICE SUPPLY PACIFIC TELEMANAGEMEN DES PLAINES HISTORICA CITY OF DES PLAINES CITY OF DES PLAINES CITY OF DES PLAINES MEDICAL REIMBURSEMENT A R CONCEPTS INCORPOR AZAVAR TECHNOLOGIES BRONISLAW JEDRYCZKA GREEK AMERICAN RESTAU ZARDE SARKIS NORTHWEST POLICE ACAD ILLINOIS ASSOC OF CHI LOGIN/I A C P NET ILLINOIS TACTICAL OFF PAGE NUMBER: 2 ACC'I'PAYI ACCOUNTING PERIOD: 1/11 PURCHASE OR INVOICE RECNO SALES TAX 384970 67 3851126 193 REIMB 12 10 72 REIMS 12 10 70 REIMB 12-10 73 1652108 155 3298 3299 3302 3301 475618 0 233 222 223 224 85 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 95.00 375.00 157.25 157.25 168.37 44.80 1157.67 38.70 143.10 117.00 12.00 136.66 0.00 447.46 BT495393 139 0.00 9600.00 01 20 2011 126 0.00 40.00 973174-0 337 0.00 3.99 543822040001 365 0.00 18.55 545451335001 50 0.00 11.28 544914144001 47 0.00 23.80 545287039001 45 0.00 26.55 66310 40 0.00 266.58 475866-0 93 0.00 849.00 238845 JAN 2011 JAN 2011 JAN 2011 JAN 2011 2799 NOV 2010 8254 REFUND 12-10 REFUND 12-10 REFUND 12 10 12-09-2010 2011-B 15488 2011-C 0.00 10839.75 99 0.00 78.00 114 0.00 2500.00 141 0.00 2020.34 135 0.00 2020.34 134 0.00 1397.16 58 0.00 6199.39 80 0.00 504.59 212 0.00 2113.95 0.00 16833.77 235 0.00 35.00 156 0.00 2043.00 272 0.00 25.00 0.00 2103.00 370 0.00 25.00 116 0.00 200.00 124 0.00 1100.00 120 0.00 40.00 RUN DATE 01/06/2011 TIME 13:36:00 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 0l/06/11 TIME: 13:35:56 SELECTION CRITERIA: payable.due dale "01/18/2011" FUND 100 GENERAL, FUND ORGANIZATION ACCOUNT TITLE 1211 1211 1211 1211 1211 930010 930010 970100 970100 970900 12 & M EQUIPMENT R & M EQUIPMENT OFFICE SUPPLIES OFFICE SUPPLIES EQUIPMENT <$5,00 TOTAL POLICE ADMINISIRATTON 1212 1212 1212 1212 1212 1212 920204 920204 920204 920220 920220 970100 TRAINING TRAINING TRAINING MEMBERSHI P DUES MEMBERSHIP DUES OFFICE SUPPLIES TOTAL POLICE UNIFORMED PATROL 1213 1213 1213 1213 1213 1213 1213 1213 920204 960990 960990 960990 960990 960990 970100 970900 TRAINING MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL OFFICE SUPPLIES EQUIPMENT x$5,00 TOTAL POLICE CRIMINAL INVEST 1214 1214 1214 1214 1214 1214 1214 1214 12 4 1214 1214 1214 1214 1214 2 4 1214 2 4 214 2 4 4 920110 920120 920220 920220 930030 960020 960990 960990 960990 960990 970100 970100 970100 970100 970110 970140 970240 970270 970270 970270 PROFESSIONAL SER COMMUNICATION SE MEMBERSHIP DUES MEMBERSHIP DUES R & M VEHICLES DISPOSITION OF A MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES MEALS (PRISONERS POLICE RANGE STREET AND TRAPP PRINTING REPROD- PRINTING REPROD- PRINTING REPROD TAL POLICE SUPPORT SERVICES C I'I'Y OF DES PLAINES CASH REQUIREMEN'T'S Blld, LIST VENDOR 104105 LIFE FITNESS 104185 LIFE FITNESS 100279 GARVEY'S OFFICE PLUS 100279 GARVEY'S OFFICE PLUS 08778 11AVEY COMMUNICATIONS 108252 23466 97182 06083 80000 100279 23466 03363 103341 104054 108334 108516 100279 05124 08403 107140 06083 80000 04839 98930 106910 108124 108124 108124 05124 100279 100279 100279 101226 08650 107664 09705 09705 09705 GLOCK PROFESSIONAL IN NORTHWEST POLICE ACAD SUSSEX MANAGEMENT ASS ILLINOIS ASSOC OF CII7 ILLINOIS TACTICAL OFF GARVEY'S OFFICE PLUS NORTHWEST POLICE ACAD WEST GROUP CRITICAL REACH CERTIFION CORPORATION LEXISNEXIS RISK DATA OMNISCOUT GARVEY'S OFFICE PLUS C D W GOVERNMENT INCO NIPSTA PACIFIC TELEMANAGEMEN ILLINOIS ASSOC OF CHI ILLINOIS TACTICAL OFF ROYAL TOUCH CAR WASH A B C HUMANE WILDLIFE SAFEGUARD SELF STORAG SHRED -IT SHRED -IT SHRED- IT C D W GOVERNMENT INCO GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS GARVEY'S OFFICE PLUS DES PLAINES ENTERPRIS BROWNELLS A & A SAFETY INCORPOR COPYSET CENTER COPYSET CENTER COPYSET CENTER PAGE NUMBER: 3 ACCTPAY1 ACCOUNTING PERIOD: PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 3546645 3548650 212530 218805 2114 299 0.00 350.00 300 0 00 363.40 152 0.00 73.58 24 0.00 127.62 306 0.00 1683.90 TRP100012676 130 12-D9-2010 371 12-16-2010 297 2011-A 117 2011-B 128 217732 22 11 30 2010 368 821830518 336 11-139 143 36968 225 20101130 296 8567 103 219279 23 VXP6261 230 O 00 3763.50 0.00 O 00 0.00 0.00 O 00 0.00 0.00 0.00 0.00 O 00 0.00 0.00 0.00 0.00 0.00 350.00 25.00 390.00 85.00 40.00 501.40 1199.40 25.00 105.70 655.00 108.95 183.65 249.00 84.84 452.41 0.00 1864.55 7045 366 0 00 625.00 238845 102 0.00 225.00 2011-C 115 0.00 85.00 2011-A 127 0.00 40.00 1155 367 0.00 26.00 121226 210 0.00 35.00 2011 95 0.00 1680.00 21362816 89 0.00 60.00 21362817 87 0.00 60.00 21362818 281 0.00 60.00 VTB7245 33 0.00 250.26 216517 25 0.00 54.27 215138 .70 0.00 45.06 213942 234 0.00 119.48 NOV 2010 226 0.00 347.05 6351705.00 213 0.00 1381.02 84073 79 0.00 700.00 32689 39 0 00 188.00 32774 227 0.00 66.00 32271 332 0.00 2911.00 0 00 8958.14 RUN DATE /06/2011 TIME 13.36.01 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PEN'I'AMA'l' I ON I NC FUND ACCOUNTING DATE: 01/01./11 TIME: 11:34:56 SELECTION CRI'T'ERIA: payable. clue dGlc "01/10/2017" FUND 100 GENERAL FOND ORGANI'!,A'l'lON ACCOUNT TITLE 1221 970100 OFFICE SUPPLIES 09638 TOTAL FIRE ADMINIS'T'RATION 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 1222 920204 920204 920204 930010 930010 930010 930030 930010 930200 960040 970100 970115 970115 970190 970190 970190 970310 9'70900 970900 970900 970900 970900 970900 970900 970900 TRAINING TRAINING TRAINING R & M EQUIPMENT R & M EQUIPMENT li & M EQUIPMENT Ii & M EQUIPMENT R & M EQUIPMENT RENTALS & LEASES EMPLOYEE PHYSICA OFFICE SUPPLIES SUPPLIES: DEPT/0 SUPPLIES: DEPT/O UNIFORMS/APPAREL UNIFORMS/APPAREL UNIFORMS/APPAREL SUPPLIES: EQUIP EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT TOTAL FIRE EMERGENCY SERVICES 1223 1223 1223 1223 1223 1223 1223 970100 970100 970100 970100 970270 970620 970620 <$5,00 <$5,00 <$5,00 <$5,00 <$5,00 <$5,00 <$5,00 <$5,00 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES PRINTING-REPROD SUBSCRIPTIONS & SUBSCRIPTIONS & 108931 100931 108933 08109 08109 08258 101742 107107 105610 106122 09638 08258 24812 04073 200115 200115 85309 04073 108785 108934 24812 24812 24812 37273 48870 08520 08520 08520 105789 26420 06369 06369 TOTAL FIRE PREVENTION SERVICES 1224 930010 R & M EQUIPMENT 80880 T'OTAI, EMA CITY OF DES PLAINES ('ASH REQUIREMENTS BILL, LIST VENDOR OFFICE DEPOT GLOBAL RISK 1NNOVATIO GLOBAL RISK TNNOVATIO COM 'TECH SERVICE GROU DRY SUITS PLUS INC. DRY SUITS PLUS INC. W S DARLEY & COMPANY SOUND INCORPORATED RATTERTES PLUS H P PRODUCTS ALEXIAN BROTHERS CORP OFFICE DEPOT W S DARLEY & COMPANY ENVIRONMENTAL SAFETY AIR ONE EQUIPMENT PUBLIC SAFETY CENTER PUBLIC SAFETY CENTER ACE DES PLAINES INCOR AIR ONE EQUIPMENT ELEVATED SAFETY ECOSOLUTIONS LLC ENVIRONMENTAL SAFETY ENVIRONMENTAL SAFETY ENVIRONMENTAL SAFETY MUNICIPAL EMERGENCY S LAB SAFETY SUPPLY INC WAREHOUSE DIRECT WAREHOUSE DIRECT WAREHOUSE DIRECT GREAT GLACIER INCORPO MINUTEMAN PRESS NATIONAL FIRE PROTECT NATIONAL FIRE PROTECT COM / RAD INC 8 1 970100 OFFICE SUPPLIES 08520 WAREHOUSE DIRECT 181 970260 POSTAGE AND PARC 103035 FEDERAL EXPRESS PACE NUMBER: 4 ACCTPAY1 ACCOUNTING PERIOD: PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 545595297001 359 0.00 123.62 0.00 123.62 1348 307 0.00 1180.00 1368 310 0.00 1635.00 4290 349 0.00 300.00 5289 315 0.00 173.00 5283 334 0.00 704.00 888638 255 0.00 89.47 01254058 354 0.00 234.00 290 210831 260 0.00 64.98 10925534 312 0.00 100.00 387176 261 0.00 618.00 545595297001 358 0.00 260.37 888965 254 0.00 94.46 18828-5 328 0.00 1026.50 71162 263 0.00 574.00 5214202 302 0.00 779.41 5210626 303 0.00 119.23 220214 262 0.00 10.85 71106 275 0.00 4440.00 12-14-2010 323 0.00 278.40 60811807 325 0.00 996.00 19242 329 0.00 2000.00 19215 327 0.00 232.51 18730-2 326 0.00 170.00 206182 274 0.00 977.63 1016523549 295 0.00 2892.17 0.00 19949.98 980221-0 340 0.00 230.63 980785-0 339 0.00 10.67 982541 0 338 0.00 187.67 2183 372 0.00 13.50 3770 278 0.00 175.00 5076061Y 276 0.00 617.99 5078223Y 269 0.00 810.00 0.00 2045.46 66393 174 0.00 212.00 0.00 212.00 974664-0 83 0.00 23.79 7-336-09171 214 0.00 21.11 RUN DATE 01/06/2011 TIME 13.36:01 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME. 13.1b:56 SELECTION CRITERIA: payable.due dale "01/18/2011" FUND - 100 GENERAL FUND ORGANIZATION ACCOUNT TITLE TOTAL GENERAL, FUND 1820 1820 1820 1820 1820 1820 1820 920204 970100 970100 970100 970100 970100 970270 CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST TRAINING 100918 OFFICE SUPPLIES 09638 OFFICE SUPPLIES 09638 OFFICE SUPPLIES 09638 OFFICE SUPPLIES 09638 OFFICE SUPPLIES 09638 PRINTING REPROD- 08570 TOTAL BLDG & CODE ENFORCEMENT 1830 1830 1830 920110 920110 920110 TOTAL PLANNING & ZONING 2451 920110 2451 920110 2451 920110 2451 920120 2451 930020 2451 930020 2451 930020 2451 930020 2451 930020 2451 930020 2451 960130 2451 960990 2451 960990 2451 960990 2451 960990 2451 960990 2451 970100 2451 970120 2451 970160 2451 970160 2451 970160 2451 970160 2451 970160 2451 970170 2451 970250 2451 970250 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 2451 970320 PROFESSIONAL SER PROFESSIONAL SER PROFESSIONAL SER PROFESSIONAL SER PROFESSIONAL SER PROFESSIONAL SER COMMUNICATI0N SE R & M BLDGS R & M BLDGS R & M BLDGS R & M BLDGS R & M BLOCS R & M BLOCS ST ST ST ST ST ST TREE MAINTENANCE MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL MISC CONTRACTUAL OFFICE SUPPLIES ICE CONTROL TOOLS TOOLS TOOLS TOOLS TOOLS AND HARDWA AND HARDWA AND HARDWA AND HARDWA AND HARDWA JANITORIAL SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: STREET STREET BLDG R BLDG R BLDG R BLDG R B DG R BLDG R 108918 108918 108918 104648 104648 104648 105656 02989 02989 02989 108790 108925 24812 02072 107969 107969 107969 107969 108919 09638 104942 06311 08636 17132 17132 200273 20696 04633 04633 02436 02436 02436 02436 04 02 06198 PAGE NUMBER: 5 ACC'I'PAYI ACCOUNTING PERIOD: VENDOR---- - - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT ILLINOIS ENVIRONMENTA OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT CLASSIC GRAPHIC INDUS MARTIN J BOURKE MARTIN J BOURKE MARTIN J BOURKE PERFECT CLEANING SERV PERFECT CLEANING SERV PERFECT CLEANING SERV AMERICAN MESSAGING BEDCO INC BEDCO INC BEDCO INC HILL / AHERN FIRE PRO WILLIAM HACH & ASSOCI ENVIRONMENTAL SAFETY ROBERT W HENDRICKSEN CINTAS #22 CINTAS q22 CINTAS #22 CINTAS #22 SNOW SYSTEMS OFFICE DEPOT TRUGREEN PRAXAIR/GAS TECH ACE DES PLAINES INCOR MENARDS MENARDS RUSSO POWER EQUIPMENT RUNGE PAPER COMPANY, ARROW ROAD CONSTRUCTI ARROW ROAD CONSTRUCTI NORTHWEST ELECTRICAL NORTHWEST ELECTRICAL NORTHWEST ELECTRICAL NORTHWEST ELECTRICAL SAM'S CLUB DIRECT WHOLESALE DIRECT, INC 0.00 44.90 2011 123 0.00 40.00 544351660001 265 0.00 17 71 543807871001 266 0.00 103.56 544617502001 264 0.00 15.87 543487219001 316 0.00 23.14 545502408001 317 D.00 53.60 66264 231 0.00 1570.90 0.00 1824 78 12-20 2010-B 172 D.00 11346.10 12-20-2010-C 191 0.00 9126.95 12-20-2010-A 190 0 00 10188.05 D.00 30661.10 32251 322 0.00 2400.00 32251 321 0.00 1535.00 32251 320 0.00 650.00 U1170813LA 151 0.00 90.00 CR 12-2010 176 0.00 240.00 16683 201 0 00 5800.00 16695 258 0.00 637.25 61020-710422 244 0.00 506.64 40000 341 0.00 9862.50 18828-3 163 0.00 500.00 2010373 292 0.00 23902.00 22178478 69 0.00 51.69 22178478 61 0.00 37.52 22172025 29 0.00 8.40 22172025 31 D.00 7.87 10-049630 293 0.00 2395.00 544929909001 362 0.00 6.26 0 446605 342 0.00 375.00 38336227 305 0.00 84.31 220142 188 0.00 43.32 90789 282 0.00 9.45 91114 271 0.00 33.74 890139 270 0.00 131.52 687785 335 0.00 1095.07 25681MB 184 0.00 118.80 25631MB 183 0.00 317.52 1023404 55 0.00 300.43 1019771 52 0.00 -326.27 1026318 54 0.00 19.27 1025233 53 0.01 391.35 8320 357 0 0. 13.58 182569 256 0.00 166.93 RUN DATE 01/06/2011 TIME 13:36: . SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DATE: 01/06/11 TIME: 33:1,:46 FUND ACCOUNTING SELECTION CRITERIA. Payable.due date "01/]8/2011" FUND 100 GENERAL. FUND ORGAN I ZA7' I ON ACCOUNT TITLE 2451 970120 SUPPLIES: B1.1)G R 00616 2451 970320 SUPPLIES: BLDG R 08636 2451 970120 SUPPLIES: BLDG R 100603 2451 970320 SUPPLIES: BLDG R 17132 2451 970320 SUPPLIES: BLDG R 17132 2451 970320 SUPPLIPS: BLDG R 17132 2451 970320 SUPPLIES: BLDG R 17132 2451 970320 SUPPLIES: BLDG I2 17132 TOTAL STREET/GROUNDS MAINT 2453 920120 2453 920204 2453 920204 2453 920225 2453 930030 2453 930030 2453 930030 2453 930030 2453 930030 2453 930230 2453 930230 2453 930230 2453 960990 2453 970)00 2453 970310 2453 970310 2453 970310 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 2453 970330 COMMUNICATION SE TRAINING TRAINING LICENSING/TITLES R & M R & M R & M R & M R & M VEHICLES VEHICLES VEHICLES VEHICLES VEHICLES RENTAL OF UNIFOR RENTAL OF UNIFOR RENTAL OF UNIFOR MISC CONTRACTUAL. OFFICE SUPPLIES SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES. SUPPLIES: EQUIP EQUIP EQUIP VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEHICL VEH-. CL VEHICL 105656 09522 102128 26444 02929 08004 100929 25335 56360 107969 107969 107969 06311 09638 03293 105649 54271 03064 04207 04207 08485 08636 08636 09747 09747 100586 100929 101935 104329 104329 104539 105649 105649 105649 105649 105649 105649 105649 105649 CITY OF I)ES PLAINES CASH REQUIREMENTS BILL. LIST VENDOR-- - PACE NUMBER: 6 ACCTPAY1 ACCOUNTING PERIOD: 1/11 - PURCHASE OR INVOICE RECNO SALES TAX AMOUNT ACE DES PLAINES INCOR ACE DES PLAINES INCOR DURACAHLE MENARDS MENARDS MENARDS MENARDS MENARDS AMERICAN MESSAGING JEFFREY ZABIELSKI JOHN DAHLGREN CUMBERLAND SERVICENTE SCHIMKA AUTO WRECKERS DAVE & JIM'S AUTO BOD GOLF MILL FORD HOSKINS CHEVROLET INC MORTON GROVE AUTO WES CINTAS 022 CINTAS 1122 CINTAS 1122 PRAXAIR/GAS TECH OFFICE DEPOT ALEXANDER EQUIPMENT C LEE AUTO PARTS WEST SIDE TRACTOR R G SMITH EQUIPMENT POMP'S TIRE SERVICE, POMP'S TIRE SERVICE, MONROE TRUCK EQUIPMEN ACE DES PLAINES INCOR ACE DES PLAINES INCOR METAL SUPERMARKETS METAL SUPERMARKETS BATTERY SERVICE CORPO GOLF MILL FORD KIMBALL MIDWEST CHICAGO INTERNATIONAL CHICAGO INTERNATIONAL CRAGIN INDUSTRIAL SUP LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS 220178 179 0.00 10.54 220149 167 0.00 57.19 435041 216 0.00 489.73 07778 280 0.00 18 36 90341 286 0.00 108.42 90341 285 0.00 6.99 90369 289 0.00 6.99 90341 294 0.00 5.49 0.00 52627.86 U1170813LA 150 0.00 30.00 REIMB 12-10 81 0.00 138.00 REIMB 12-10 64 0.00 120.00 106535 219 0.00 636.00 12-15-2010 92 0.00 165.00 13686 221 0.00 50.00 403970 249 0.00 124.20 459795 253 0.00 346.38 49044 11 0.00 225.00 22181750 35 0.00 47.00 22172025 71 0.00 47.00 22178478 62 0.00 47.00 38436080 308 0.00 365.27 545348110001 360 0.00 6.10 73947 186 0.00 664.80 532771 8 0.00 4.44 W99918 88 0.00 225.68 113056 267 0.00 43.92 77346 353 0.00 1221.42 120126 43 0.00 838.92 5178009 60 0.00 926.44 220140 76 0.00 8.12 220208 177 0.00 8.04 220-188423 51 0.00 89.50 220-188515 291 0.00 119.78 205430 206 0.00 196.30 278445P 252 0.00 88.38 1757186 16 0.00 281.46 112044054 65 0.00 271.77 111136807 220 0.00 185.96 47020 218 0.00 212.20 530466 2 0.00 73.99 530450 1 0.00 17.17 534033 12 0.00 35.88 530710 4 0.00 12.70 534398 13 0.00 24.36 539753 14 0 00 36.37 533383 15 0.00 -82 71 532139 5 0 00 188 00 RUN DATE 01/06/2011 TIME 13:36:01 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13 15:56 SELECTION CRITERIA: payable.due dale "01/18/2011" FUND 100 GENERAL FUND ORGANIZATION ACCOUNT -• --TITLE - 2453 970330 SUPPLIES: VEHICL 105649 2453 970330 SUPPLIES: VEHICL 105649 2453 970330 SUPPLIES: VEHICL 105649 2453 970330 SUPPLIES: VEIIICL 105649 2453 970330 SUPPLIES: VEHICL 105649 2453 970330 SUPPLIES: VEH1CL 105824 2453 970330 SUPPLIES: VEHICL 105824 2453 970330 SUPPLIES: VEHICL 105824 2453 970330 SUPPLIES: VEHICL 105824 2453 970330 SUPPLIES: VEHICL 106361 2453 970330 SUPPLIES: VEHICL 108707 2453 970330 SUPPLIES: VEHICL 17132 2453 970330 SUPPLIES: VEHICL 70502 2453 970840 DIESEL 107795 2453 970850 GASOLINE 107795 TOTAL VEHICLE MAINTENANCE DIV 2454 2454 2454 2454 2454 2454 920120 920155 920204 920220 930590 970100 TOTAL PUBLIC WORKS ADMIN TOTAL FUND COMMUNICATION SE UTILITY BILLING TRAINING MEMBERSHIP DUES MISCELLANEOUS EX OFFICE SUPPLIES 105656 08770 07518 16396 04102 09638 CITY OF DES PLAINTS CASH REQUIREMEN'T'S BILL LIST VENDOR LEE AUTO LEE AUTO LEE AUTO LEE AUTO LEE AUTO PARTS PARTS PAR'I'S PAR'I'S PARTS ASHLAND INCORPORATED ASHLAND INCORPORATED ASHLAND INCORPORATED ASHLAND INCORPORATED COFFMAN TRUCK SALES I CHICAGO PARTS & SOUND MENARDS ACME TRUCK BRAKE AND AL WARREN OIL COMPANY AL WARREN OIL COMPANY AMERICAN MESSAGING THIRD MILLENNIUM ASSO ILLINOIS SECTION A W AMERICAN WATER WORKS SAM'S CLUB DIRECT OFFICE DEPOT PAGE NUMBER: 7 ACCTPAYI ACCOUNTING PER10D: PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 532177 6 0.00 47.76 532754 / 0.00 82.71 540467 4 0.00 16.58 530447 9 0.00 10.98 532773 10 0 00 75.76 93905104 187 0.00 151.26 93985105 202 0.00 1307.00 93950991 204 0.00 043.54 93958993 205 0 00 654,64 1000636888 63 0 00 89.88 376335 237 0.00 397.20 90302 49 0.00 28.37 1203540148 78 0.00 70.36 1635578 399 0.00 10718.39 1637505 197 0.00 16966.22 U1170813LA 149 13144 345 730/ 125 7000303115 100 8320 356 545348225001 361 0 00 0.00 0.00 0.00 0 00 0.00 0.00 0.00 39500.57 28.46 376.27 105.00 75.00 38.54 54.21 677.48 0 00 224935.15 RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD T'I N'I'AMNI' I ON INC DATE: 01/06/11 TIME: 13 : 14 :'+6 FUN)) ACCOUNTING SELECTION CRITERIA: payabIt'.due dale. "01/18/2011" FUND 201 MOTOR FUEL TAX FUN)) CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PAGE NUMBER: 8 ACC'I'PAY1 ACCOUNTING PERIOD: ORGANIZATION ACCOUNT 'T'ITLE -VENDOR PURCHASE OR INVOICE RRCNO SALES TAX AMOUNT 203F 970120 ICE CONTROL 08147 CARGILL INCORPORATED 2989397 173 0.00 39412.35 203F 970120 ICE CONTROL 08147 CARGILL INCORPORATED 2986375 171 0.00 19936.99 203F 970120 ICE CONTROL 00147 CARGILL INCORPORATED 2991538 169 0.00 1398.63 TOTAL MO'IllI( FUEL 'L'AX 0.00 60747.97 TOTAL FUND 0.00 60747.97 RUN DATE 01/06/2011 TIME 13:36 02 SUNOARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13:35:56 CITY OF DES PIAINES CASH REQUIREMENTS 11114. LIST PACE NUMBER: 9 ACCTPAYI ACCOUNTING PERIOD: 1/11 SELECTION CRITERIA: payable.due dale "01/10/2011" FUND 204 HUD:COM DEV BLOCK GRANT ORGANIZATION ACCOUNT --TITLE VENDOR PURCHASE OR INVOICE RECNO SAId•S TAX AMOUNT 204F 970270 PRINTING REPROU 05101 ALPIIAGIIAI'111CS 15601 66 0.00 19 65 TOTAL HUD:COM DEV BLOCK GRANT 0.00 19 65 TOTAL FUND 0.00 19.65 RUN DATE. 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION .INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUN'T'ING DATE: 01/06/11 TTME: 13:15:56 SELECTION CRITERIA: payable.due date "01/18/2011" FUND 205 T.I.F. II1 DOWNTOWN ORGANIZATION ACCOUNT TITLE- -- - 2053058 990100 DANK/TRUST/AGENC 07107 TOTAL 200',II REFUNDING 97A 205F 920110 205F 930320 205F 930320 205F 930320 205F 960998 TOTAL T.I.F. III DOWNTOWN TOTAL FUND PROFESSIONAL SER CLEANING:CUSTODI CL.EANING:CUSTODI CLEANING:CUSTODI INCENTIVE FACADE CITY OF DES PLAINES CASII REQUIREMEN'T'S BILL LIST 49501 104648 104648 104648 108921 VENDOR- --- AMALGAMATED BANK OF C KANE MC KENNA E. ASSOC PERFECT CLEANING SERV PERFECT CLEANING SERV PERFECT CLEANING SERV MAGNUM INSURANCE AGEN PURCHASE OR INVOICE PAGE NUMBER: 10 ACC'I'I'AY 1 ACCOUNTING PERIOD: RECNO SALES TAX 1852351008 142 0.00 0.00 AMOUNT 380.83 3110 83 10072 243 0.00 87.50 32251 319 0.00 850.00 32251 314 0.00 566.00 32251 318 0.00 566.00 REFUND 12 10 298 0.00 2500.00 0.00 0.00 RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC • FUND ACCOUNTING 4569.50 4950.33 SUNGARD PENTAMATION INC FUND ACC'OUNT'ING DATE: 01/06/11 TIME: 13:35:56 SELECTION CRITERIA: payable.due date "01/18/2011" FUND - 206 - EMERGENCY COMMUNICATIONS ORGANIZATION ACCOUNT 206F 206E 206F 206F 206E 206E 206E 206F 206F 206F TITLE 920220 MEMBERSHIP DUES 930010 R & M EQUIPMENT 930010 R & M EQUIPMENT 930010 It & M EQUIPMENT 930110 R & M SOFTWARE 930130 R & M SOFTWARE 930110 R & M SOFTWARE 930110 R & M SOFTWARE 930320 CLEANING:CUSTOD1 980410 COMPUTER HARDWAR TOTAL EMERGENCY COMMUNICATIONS .�..AL FUND 88820 104248 91394 93394 101550 103173 105779 108273 104648 200294 CITY OF DES PLAINES CASH REQUIREMENTS DILL LIST VENDOR NATIONAL EMERGENCY NU CHICAGO OFFICE TECHNO CHICAGO COMMUNICATION CHICAGO COMMUNICATION WORKNET, INC. FITZGERALD & LONG INC ENROUTE EMERGENCY SYS COMMERCIAL ELECTRONIC PERFECT CLEANING SERV DELL MARKETING LP PAGE NUMBER: 11 ACCTPAYI ACCOUNTING PERIOD: 1/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 268108 305 0.00 130.00 996274 373 0 DO 25.55 209825 136 0.00 192.50 209824 138 0.00 1774.95 63185 118 0 00 210.00 13619 132 0.00 1130.00 P 1235-USO2P 133 0 00 95232.00 27455 137 0.00 9287.90 32273 309 0.00 380.00 XF59X3KD7 333 0.00 1842.60 0.00 110205.50 0.00 110205.50 RUN DATE 01/06/2011 TIME 13:36-02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13:36:56 SELECTION CRITERIA: pnyable.duc dale "01/18/2011° FUND 21)11 DPPD SEIZED ASSETS FUND ORGAN I ZA'I' I ON ACCOUNT 208 208 208 208 410180 410180 4)0180 410180 TI'T'LE SEIZED, SEIZED, SEIZED, SEIZED, TOTAL DPI'D SEIZED ASSETS FUND PENDING PENDING PENDING PENDING 104156 104156 104156 104156 2081 970330 SUPPLIES: VEIIICL 04207 2081 970330 SUPPLIES: VEIIICL 25335 TOTAL FORFEITURE ACCOUNT 2082 2082 2082 2082 2082 2082 2082 2082 2082 920204 920204 920204 960990 960990 970115 970150 970150 970270 TOTAL CUSTOM ASSETS TOTAL FUND TRAINING TRAINING TRAINING MISC CONTRACTUAL MISC CONTRACTUAL SUPPLIES: DEPT/O COMMUNITY RELATI COMMUNITY RELATI PRINTING-REPROD 108928 108928 108928 106122 106)22 104449 05529 05529 05101 CITY OF DES PLAINES CASII REQUIREMENTS BILL 1,1 S'I' VENDOR 11,1,INOIS STA'T'E POLICE ILLINOIS STATE POLICE ILLINOIS S'T'ATE POLICE 1I,I,TNOTS STATE POLICE POMP'S TIRE SERVICE, HOSKINS CHEVROLET INC SAFARILAND LLC SAFARILAND LLC SAFARILAND LLC ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP SHERWIN INDUSTRIES IN PROFORMA PROFORMA ALPHAGRAPHICS PAGE NUMBER: 12 ACC'I'PAY1 ACCOUNTI NC PERIOD: 1/11 PURCHASE OR INVOICE RECNO SALES TAX 151' 102245 ISP 102840 ISP 102438 ISP 102.412 1020]3 435335 237 238 236 239 311 251 10 105742 273 10 105743 277 10-105744 268 386705 209 385859 207 SS040189 279 718001683 324 7)8001675 42 35650 B 74 0.00 0.00 0.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 469.00 675.00 185.00 590.00 1919.00 440.92 52.72 483.64 195.00 195.00 195.00 834.00 869.00 377.00 7873.75 122.65 408.13 11069.53 13472.17 SUNGARD PENTAMA9'ION INC FUND ACCOUNTING ATE 01/06/11 ME: 13:19.96 CI'T'Y OF DES PLAINES CASH REQUIREMENTS BILI, LIST PACE NUMBER: 13 ACCTPAY1 ACCOUNTING PERIOD: 1/11 SELECTION CRITERIA: payable.due dale "OI/10/2011" FUND 210 T.I.F. 113 W. WILLS: RD ORGANIZATION ACCOUNT TITLE - VENDOR -- PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 210310A 990300 HANK/TRUST/AGENC 07107 AMALGAMATED BANK OF C 1853989001 195 0.00 350.00 TOTAL 2010A REFUNDING 2005E 0.00 350.00 2103108 990300 HANK/'TRUST/AOENC 07107 AMALGAMATED BANK OF C 1853490008 144 0.00 350.00 TOTAL 2.0108 REFUND 2001A, 2005A 0.00 350.00 TOTAL FUND 0.00 700.00 RUN DATE 01/06/2011 TIME 13:36:02 S.NGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTI NG DATE: 01/06/11 TIME: 13:35:,(, CITY OF DES PIJ11NES CASH REOUI REMEN'I'S BILL LIST TACE: NUMBER: 14 ACCPPAYI ACCOUNTI NG PERIOD: 1/11 SELECTION CRITERIA: payablc.duc dale "01/10/2011" FUND 230 GRANT FUNDED PROJECTS ORGANIZA'T'ION ACCOUNT TI'T'LE VENDOR -- PURCHASE OR INVOICE RECNO SALES TAI( AMOUNT 2310 970150 COMMUNITY REIJtTT 103423 MORTON SUGGES'T'ION COM 264755 59 0.00 815.00 2310 9'10150 COMMUNITY IIEIATI 103421 MORTON SUGGESTION COM 264156 304 0.00 1935.00 TOTAL PUBLIC SAFETY GRANTS 0.00 2750.00 2320 980300 IMPROVEMENTS 07771 TREASURER, STATE OF 1 104101 343 0.00 56531.00 2320 980300 IMPROVEMENTS 108811 UTILI'T'Y DYNAMICS CORP 9106 1266 350 0.00 1274.70 TOTAL CAPITAL GRANTS 0.00 57805.70 2330 920110 PROFESSIONAL SER 108420 AECOM 37074287 195 0.00 1609.98 TOTAL OTHER GRANTS 0.00 1609.98 0.00 62165.68 TOTAL FUND RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUN'T'ING DATE: 01/06/1I TIME: :13:1',:56 CI'T'Y OF UES I'IJUNES CASH REQUIREMENTS IllLL LIST PAGE NUMBER: lb ACC'TPAY1 ACCOUNTING PERIOD: SELECTION CRITERIA: payablc.due d.LLe "01/10/201.1" FUND - 414 CAPITAL PROJECTS FUND ORGANIZA'T'ION ACCOUNT TI'T'LE VENDOR PURCHASE 012 INVOICE RECNO SALES TAX AMOUNT 4)4F 92.0156 UTILITY 1311.T.1NG 08770 THIRD MILLENNIUM ASSO 13144 344 0.00 263.19 414F 900300 IMPROVEMENTS 108646 JOHN NERI CONSTRUC1'IO PAYMENTO '1 242 0.00 97088.40 TOTAL CAPITA1. PROJECTS 0.00 97351.79 TOTAL FUND 0.00 97351.79 RUN DATE 01/06/2011 TIME 13.36: SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARU PENTAMATION INC FUND ACCOUNT I NO DATE: 01/06/11 TIME: 13:1,:56 SELECTION CRI'T'ERIA: puyable.due dale "Ol/10/2011" FUND - 502 WATER/SEWER FUND ORGANIZATION ACCOUNT TITLE 0655 0655 0655 0655 0655 0655 920110 920155 97 010 0 970100 970260 980600 PROFESS I ONAI, SRI) UTILI'T'Y BILLING OFFICE SUPPLIES OFFICE: SUPPLIES POSTAGE AND PARC FURNITURE & FIX'I' TOTAL FISCAL SERVICES/WATER 10744 08770 09618 09638 103035 71891 0665 990300 DANK/'FRUST/AGENC 07107 TOTAL 200SC REFUNDING 19970 1812 970620 SUBSCRIPTIONS & 16396 TOTAL ENGINEERING/WATER 502 870700 NEW CONSTRUCT:SA 100916 TOTAL WATER/SEWER FUND 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 5023 920120 920204 920204 920225 930020 930030 930030 970100 970160 970167 970310 970310 970310 970330 970330 970340 970340 970340 970340 970340 970340 970340 970840 970850 TOTAL WATER SYSTEMS COMMUNICATION SE TRAINING TRAINING LICENSING/TITLES R & M BLDGS & ST R & M VEHICLES N & M VEHICLES OFFICE SUPPLIES TOOLS AND HARDWA SAFETY EQUIPMENT SUPPLIES: EQUIP SUPPLIES: EQUIP SUPPLIES: EQUIP SUPPLIES: VEHICL SUPPLIES: VEHICL SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T SUPPLIES: PUMP/T DIESEL GASOLINE 105656 07477 07477 07477 02989 04207 106202 09638 05407 04338 100586 54271 54271 07952 07952 06203 105845 105845 105845 105845 105845 105845 107795 107795 CITY OF DES PLAINES CASH REQUIREMENTS WILL LIST VENDOR - BAX'T'ER & WOODMAN THIRD M I LLENN I UM ASSO OFFICE DEPOT OFFICE DEPOT FEDERAL EXPRESS RUNCO OFFICE SUPPLY AMALGAMATED HANK OF C AMERICAN WATER WORKS HENEGHAN WRECKING COM AMERICAN MESSAGING PHILIP SCHLOSS PHILIP SCHLOSS PHILIP SCHLOSS BEDCO INC POMP'S TIRE SERVICE, REYNOLDS AUTOGLASS CO OFFICE DEPOT HOME DEPOT CREDIT SER PROSAFETY BATTERY SERVICE CORPO WEST SIDE TRACTOR WEST SIDE TRACTOR ARLINGTON POWER EQUIP ARLINGTON POWER EQUIP H S A BLUEBOOK H D SUPPLY WATERWORKS H D SUPPLY WATERWORKS H D SUPPLY WATERWORKS H D SUPPLY WATERWORKS H D SUPPLY WATERWORKS H D SUPPLY WATERWORKS AL WARREN OIL COMPANY AL WARREN OIL COMPANY 5025 920120 COMMUNICATION SE 105656 AMERICAN MESSAGING 5025 920410 SUBSIDY:FLOOD AS 108329 MARY MICHELSON PAGE NUMBER: 16 ACCTPAYI ACCOUNTING PERIOD: 1/11 PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 154217 192 13144 346 5452.87039001 46 545287502001 48 7-336 09171 164 475922 0 41 0.00 2330.00 0.00 1241.69 0.00 11.33 0.00 10.78 0.00 115.20 0.00 158.00 0.00 3867.00 1852352007 146 0.00 410.00 0.00 410.00 7000299378 101 0.00 498.00 0.00 498.00 REFUND 12-10 20 0.00 -120.78 0.00 -120.78 U1170813LA 148 REIMB DEC -3 283 REIMB DEC 2 284 G REIMS DEC -I 287 CR 12-2010 175 76943 301 18309 369 544929909001 363 5232855 248 2-682200 44 O 205248 77 o W00252 82 W00554 257 450655 181 450564 182 290455 84 2362364 159 2341238 160 2372590 158 2373968 157 2395931 247 2400235 246 I635578 198 I637505 194 U1170813LA FRP10-115 0.00 84.00 0.00 70.00 0.00 727.60 0.00 40.00 0.00 -75.00 0.00 1698.50 0.00 295.00 0.00 128.27 0.00 238.00 0.00 92.70 0.00 337.90 0.00 506.34 0.00 151.96 0.00 8.68 0.00 225.48 0.00 163.02 0.00 11750.00 0.00 1180.30 0.00 7050.00 0.00 1199.08 0.00 842.16 0.00 304.00 0.00 952.75 0 00 2019.79 0.00 29990.53 0.00 24.00 0.00 '36.83 RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING ..ATE: 01/06/11 ME: 13:35:56 SELE.TION CRITERIA: payable.due date -'01/18/2011" FUND 502 WATER/SEWER FUND ORGAN]'LATION ACCOUNT - - •TITLE - - 5025 920410 5025 920410 5025 920410 5025 920410 5025 920410 5025 920410 5025 930060 5025 970160 5025 970160 5025 970160 5025 970160 5025 970330 5025 970330 5025 970330 5025 970330 5025 970840 5025 970850 TOTAL SEWER SYSTEMS 5030 TOTAL C.3P - WATER/SEWER TOTAL FUND SUBSIDY:FLOOD AS SUBSIDY:FLOOD SUBSIDY:FLOOD SUBSIDY:FLOOD SUBSIDY:FLOOD SUBSIDY:FLOOD AS AS AS AS AS R & M SEWERS & L TOOLS AND HARDWA TOOLS AND HARDWA TOOLS AND HARDWA TOOLS AND HARDWA SUPPLIES: SUPPLIES: SUPPLIES: SUPPLIES: DIESEL GASOLINE VEHICL VEHICL VEH1CL VEH1CL 980300 IMPROVEMENTS 108900 108903 108904 108908 108909 16097 102076 00189 08636 17132 57807 01250 05612 05612 108755 107795 107795 CITY OF DES PLAINES CASH REQUIREMEN'T'S B11,1, LIST VENDOR KEITH IIUCIITEI:.. DAVID CRENSHAW ALDRIN MANGURAL,I LINDA NEWELL JO WI1"PENBERG ROSEMARIE F1LK0 METROPOLITAN INDUSTRI ANDERSON LOCK CO LTD ACE DES PLAINES INC0R MENARDS BROCK TOOL COMPANY GRAINGER STANDARD EQUIPMENT CO STANDARD EQUIPMENT CO REFUSE & RECYCLING NE AL WARREN 0I1, COMPANY AL WARREN OIL COMPANY 108646 JOHN NER1 CONSTRUCTIO PURCHASE OR INVOICE PAGE NUMBER: 17 ACCTPAY1 ACCOUNTING PERIOD: 1/11 RECNO SALES TAX AMOUNT FRPIO 118 140 0.00 2000.00 FRP70•133 119 0.00 2000.00 FRP10 170 109 0.00 330.00 FRP10 126 104 0.00 2000.00 PRP10 117 94 0.00 849.60 FRP10-119 131 0.00 1080.12 a 2.40005 290 0.00 478.00 633794 180 0.00 74.93 220109 /5 0.00 27.99 90785 280 0.00 9.97 8498 185 0.00 20.74 9385901955 245 0.00 154.13 C61714 90 0.00 70.11 C61657 91 0.00 98.67 38079 364 0.00 462.72 1635578 200 0.00 238.19 1637505 196 0.00 1211.87 0.00 11575.87 PAYMEN'1'8 7 241 0.00 2026 17 0.00 2026.17 0.00 48246 79 RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC DATE: 01/06/I1 TIME: 11.350)6 FUND ACCOUNTING CITY OF DES PLAINES CASH REQUIREMENTS BILL LIST PACE NUMBER: 18 ACCTPAYI ACCOUNTI NC PERIOD: 1 / 1 .1 SELECTION CRITERIA: payuble.dup dale "D1/10/2011" FUND 503 CI'T'Y OWNED PARKING FUND ORGANI'ZAT'ION ACCOUNT '1'I'1'1.E VENDOR-- -- --- - • PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 5013 970350 SUPPLIES: PARKIN 08636 ACE DES PLAINES INCOR 220156 178 0.00 2.70 TOTAL CITY OWNED PARKING OPS D.00 2.70 0.00 2.70 TOTAL FUND RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13:35:56 CITY OF DES PLAINES CASH REQUIREMENTS BILL LISP PAGE NUMBER: 19 ACCTPAYI ACCOUNTING PERIOD: 1/11 SELECTION CRITERIA: payable.due dale "01/18/101l" FUND 604 ESCROW FUND ORGANIZATION ACCOUNT TITLE - - VENDOR PURCHASE OR INVOICE RECNO SALES TAX AMOUNT 604 410040 REFUNDABLE BONDS 108917 CLASSIC PARTY RENTALS REFUND 12 10 38 0.00 250.00 604 410040 REFUNDABLE BONDS 108922 ROGER 'DOTH REFUND 32 10 348 0.00 1000.00 604 410060 ENGINEERING: ADD 108646 JOHN NERI CONSTRUCT10 PAYMENTI 7 250 0.00 101.04 604 410075 HYDRANT DEPOSITS 108916 11ENEGHAN WRECKING COM REFUND 12 10 21 0.00 1100.00 TOTAL ESCROW FUND 0.00 2451.04 TOTAL FUND 0 00 2451.04 RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13:35:56 SELECTION CRI'T'ERIA: paynble.due date "01/18/2011" FUND 701 RISK MANAGEMENT FUND ORGANIZATION ACCOUNT 701F 701F 701E 701F 701F 701F 701F 701F 920115 920115 920115 920345 920345 920350 92035D 920350 TOTAL RISK MANAGEMENT TOTAL FUND TITLE SUBSTANCE ABUSE SUBSTANCE ABUSE SUBSTANCE ABUSE MICA DEDUCTIBLE MICA DEDUCTIBLE WORKMENS COMPENS WORKMENS COMPENS WORKMENS COMPENS 106122 106122 106122. 08243 08243 05050 09584 24549 CITY OF DES PLAINES CASH REQUIREMENTS BILI, LIST -- VENDOR PAGE NUMBER: 20 ACC'1'PAYI ACCOUNTING PERIOD: 1/11 - PURCHASE OR INVOICE RECNO SALES TAX ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP ALEXIAN BROTHERS CORP MUNICIPAL INSURANCE C MUNICIPAL INSURANCE C THOMAS RICHARD GALLAGHER BASSETT SER COASTAL NEUROLOGY 384970 68 387540 20.1 385977 208 7 5 2010 57 3 27 2010 56 12/7 12/20 352 261035616874 166 DOS 12-08-10 168 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0D RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING AMOUNT 150.00 75.00 165.00 500.00 425.34 989.12 36.26 82.12 2422.84 2422 84 SUNGARD PENTAMA'1'lON INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13:35:56 SELECTION CRITERIA: payable.due_daLe "01/10/:017" FUND - 702 EQUIPMENT REPLACEMENT ORGANIZATION ACCOUNT 'I'I'I'I.E CITY OF DRS PLANES CASH REQUIREMENTS BILL LIST VENDOR PAGE NUMBER: 21 ACCTPAY1 ACCOUNTING PERIOD: PURCHASE OR INVOICE. RECNO SALES TAX AMOUNT 7022 900500 VEHICLES 100932 II N P U S INC 48304/ RI 259 0.00 2861.00 7022 900500 VEHICLES 24812 ENVIRONMENTAL. SAFETY 18651 330 0.00 15995.00 TOTAL FIRE DEPT EQUIP REPLCMNT 0.00 18856.00 TOTAL FUND 0.00 18856.00 RUN DATE, 01/06/2011 TIME 13:36.02 SUNGARD PENTAMATION INC FUND ACCOUNTING SUNGARD PENTAMATION INC FUND ACCOUNTING DATE: 01/06/11 TIME: 13:14•S6 SELECTION CRITERIA: payable.due date="01/18/2011" FUND 703 1 T REPLACEMENT FUND ORGANI ZATI ON ACCOUNT TITLE -- CITY OF DES PLAINES CASH REQUIREMEN'T'S BILL LIST • VENDOR - PAGE NUMBER: 22 ACCTPAYI ACCOUNTING PERIOD: PURCHASE DR INVOICE RECNO SALES TAX AMOUNT 703F 970115 SUPPLIES: DEPT/O 05124 C O W GOVERNMENT TNCO VXR30G4 21 0.00 730.00 703F 980410 COMPUTER HARDWAR 05124 C D W GOVERNMENT INCO VXQ1979 14 0.00 216.00 703F 980410 COMPUTER HARDWAR 200294 DELL MARKETING LP XFSCRNG40 36 0.00 558.70 703F 980410 COMPUTER HARDWAR 200294 DELL MARKETING LP XF5NJ6T47 37 0.00 558.70 703F 980420 COMPUTER SOFTWAR 05124 C D W GOVERNMENT INCO VVN8759 30 0.00 566.97 703F 980420 COMPUTER SOFTWAR 108929 NEW WORLD SYSTEMS COR 7454 107 0.00 9600.00 703F 980420 COMPUTER SOFTWAR 108929 NEW WORLD SYSTEMS CON 7453 108 0.00 132300.00 TOTAL I T REPLACEMENT TOTAL FUND TOTAL REPORT D.00 144530.37 0.00 144530.37 0.00 791057.98 RUN DATE 01/06/2011 TIME 13:36:02 SUNGARD PENTAMATION INC - FUND ACCOUNTING SUNGARD PENI'AMA'I'ION INC DATE: 01/06/11 TIME: 11:15:13 FUND ACCOUNT I NG CITY OF DES PLAINES CHECK REGISTER DISBURSEMENT FUND Manual Checks - Various Funds & Accounts Page 23 CASH ACCT CHECK NO ISSUE. DT VENDOR - ORGANIZATION DESCRIPTION---- - SALES TAX AMOUNT 102005 404298 12/28/10 05450 TIMOTHY W. SHARPE 0651 ACTUARY FOR AUG-NOV 0.00 4800.00 102005 404299 32/7.8/10 10471.2. VERIZON WIRELESS 0632 1138046981000001 12-13 0.00 144.03 102005 404477 01/04/11 101888 A T & 7' 206F 12-16-10 TO 01-15-11 0.00 192.84 102005 404477 01/04/13 101B88 A T & '1' 206E 12-16-10 TO 01-15-11 0.00 617.11 102005 404477 01/04/11 101889 A T & T 206F 12-19-10 TO 01-18-11 0.00 75.80 102005 404477 01/04/11 101888 A T & T 206E 12-19-10 TO 01-18-11 0.00 59.36 102005 404477 01/04/11 101888 A T & '1' 206E 12-16-10 TO 01-15-11 0.00 1142.38 102005 404477 01/04/11 101888 A T & T 206F 12-16-10 TO 01-15-11 0.00 141.42 TOTAL CHECK 0.00 2228.91 102 05 404478 01/04/11 107118 CAMBRIDGE INTEGRATED SER 701F 01-19 TO 04.19-2011 0.00 550.00 102005 404479 01/04/11 102970 COMCAST CABLE 206F ACCT 8771100710016740 0.00 203.98 102005 404479 01/04/11 102970 COMCAST CABLE 5025 ACCT 8771100710146216 0.00 20.89 102005 404479 01/04/11 102970 COMCAST CABLE 1224 ACCT 8771100710016716 0.00 18.80 102005 404479 01/04/11 102970 COMCAST CABLE 1212 ACCT 8771100710016724 0.00 10.44 TOTAL CHECK 0.00 254.11 102005 404480 01/04/11 108686 MAILFINANCE 0657 L08041015 01/10-02/09 0.00 371.86 102005 404481 01/04/11 27917 NICOR 5023 ACCT 86 24 95-0000 9 0.00 62.34 102005 404481 01/04/11 27917 NICOR 5023 ACCT 12-24-95-0000 5 0 00 761.55 TOTAL CHECK 0.00 823.89 102005 404483 01/04/11 108207 P N C EQUIPMENT FINANCE 703F L124827000 12/22 1/21 0.00 1897.00 102005 404483 01/04/11 108207 P N C EQUIPMENT FINANCE 703F L124827000 01/22-2/21 0.00 1897.00 102005 404483 01/04/11 108207 P N C EQUIPMENT FINANCE 703F L130562000 01/20-2/19 0.00 540.00 102005 404483 01/04/11 108207 P N C EQUIPMENT FINANCE 206F L130670000 01/20 2/19 0.00 96.00 TOTAL CHECK 0.00 4430.00 102005 404484 01/04/11 105976 WIDE OPEN WEST 0632 ACCT 8855110350091894 0.00 84.50 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT 0.00 3687.30 0.00 13687.30 0.00 13687.30 RUN DATE 01/06/11 TIME 13:15:13 SUNGARD PENTAMATION INC - FUND ACCOUNTING for Warrant Register January 18, 2011 Page 24 Amount Transfer Date Automated Accounts Payable $791,057.98 01-18-2011 Manual Checks $13,687.30 ** Payroll Activity: Payroll $1,255,829.43 12-30-2011 RHS Payments - Electronic Transfer $0.00 Electronic Transfer Activity: Bank of America Credit Card $0.00 Chicago Water Bill ACH $0.00 Postage Meter Direct Debits $3,489.37 12-31-2011 First Merit Bank Fees $0.00 IMRF Payments $257,125.67 01-07-2011 MICA Payment $0.00 Property Taxes $0.00 Short Term Loan Payoff $0.00 Debt Service Payments $0.00 Employee Medical/Dental Trust $660,109.71 * 01-06-2011 * Multiple transfers processed on or before date shown ** See attached report Total Cash Disbursements: $2,981,299.46 ADOPTED BY THE CITY COUNCIL OF DES PLAINES THIS EIGHTEENTH DAY OF JANUARY 2011 AYES NAYS ABSENT Gloria J. Ludwig - City Clerk Martin J. Moylan - Mayor CITY OF DES PLAINES ILLINOIS Committee of the Whole Item #2a City of Des Plaines Community & Economic Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-391-2196 STAFF REPORT Date: January 10, 2011 To: Jason Slowinski, Ac • g C ty Manager Michael G. Barthol I ew. I 'rector of Community & Economic Development From: Scott Mangum, Senior Planner, Community & Economic Development Department Subj: Conditional Use Permit for operation of a motor vehicle sales operation, 855 E. Rand Road, Case # 10 -063 -CU cc: Petitioner Case File Issue: The petitioner is requesting a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the operation of a motor vehicles sales operation with accessory motor vehicle repair in the C-3 District. Analysis: Proposed Use Petitioner Owner Plan of Operation Motor Vehicle Sales, in addition to existing Auto Service Repair Tri-Star Properties, LLC, William Barth, 3334 Memorial Highway, Mandan, ND 58554 Fifth —Third Bank, 251 N. Illinois Street, Suite 1000, MD 8490A 1, Indianapolis, IN 46204 Operate a motor vehicles sales business with approximately 22 employees per shift Monday -Friday: 9:00 am to 9:00 pm, Saturday 8:00 am to 6:00 pm. Existing Use Vacant — Previously Motor Vehicle Sales and Auto Service Repair Surrounding Land Use North: Commercial Restaurant East: Commercial (Auto Sales) South: Single -Family Residential West: Single -Family Residential, School Page 2 of 5 Existing Zoning Surrounding Zoning Street Classification Comprehensive Plan C-3, General Commercial North: C-3, General Commercial East: C-3, General Commercial South: R-1, Single Family Residential West: R-1, Single Family Residential Rand Road is an Arterial road. The Plan recommends a Community Commercial use for this site. The applicant, Tri Star Partners, LLC, has applied for a Conditional Use Permit for Motor Vehicle Sales at 855 Rand Road. The site was previously operated as an auto dealership via a Special Use Permit that was granted in 1997. It had been operated as Midway Kia since 2003. However, these nonconforming rights were terminated, as the dealership has not been in operation for a period of greater than 12 months. The 3.74 acre site has approximately 389' of frontage and is located on the South Side of Rand Road at the intersection of Meadow Drive/Third Avenue. The site is accessed by two curb cuts off of Rand Road (US 12) and improved with a one-story building and parking areas. The business would operate six days per week with an anticipated maximum of 22 employees per shift. In addition to auto sales the operator would sell vehicle warranties, parts, and repair vehicles. The applicant has proposed site improvements including adding a 7 -foot wide landscaping area with shrubs, trees, and a 4 -foot high ornamental wrought -iron style fence along the Rand Road frontage. The zoning and current land use to the west and south of the subject property is single-family residential. An existing 6 -foot high privacy fence and public alley separate the land uses. To lessen the impact on the residences adjacent to the facility conditions of approval are recommended to limit the hours of operation, location of repair activities, and lighting levels. The petitioner has requested a waiver of the traffic study. Based on the similarity of proposed operations to the previous use at this site, the requirement for a Traffic Study was waived after consultation with the City's Engineering Division. Conditional Use Findings: As required by Section 3.4-5 (Standards for Conditional Uses) of the Zoning Ordinance, the proposed development is reviewed below: A. The proposed conditional use is in fact a conditional use established within the specific Zoning district involved: Comment: Motor Vehicles Sales is a conditional use in C-3, General Commercial Zoning District, as specified in Section 7.3 of the 1998 City of Des Plaines Zoning Ordinance, as amended. Page 3 of 5 B. The proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan; Comment: The 2007 Comprehensive Plan recommends a Community Commercial use for this site. C. The proposed conditional use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity; Comment: The proposed Motor Vehicle Sales operation fronts on Rand Road, an arterial road that currently has an auto -oriented character. Conditions of Approval incorporate landscaping and operational requirements to lessen the impact of operations. D. The proposed conditional use is not hazardous or disturbing to existing neighboring uses; Comment: With proposed conditions of approval relating to landscaping, lighting, and hours of operation, none of the functions of the Motor Vehicle Sales operation are anticipated to be hazardous or disturbing to the surrounding neighborhood. E. The proposed conditional use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the conditional use shall provide adequately any such services; Comment: After reviewing the petitioner's plans, the proposed conditional use would be served adequately by essential public facilities and would not overburden existing public services. F. The proposed conditional use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community; Comment: The proposed conditional use would appear to have adequate public facilities; it would not create a burden on public facilities nor would it be a detriment to the economic well being of the community. G. The proposed conditional use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors; Page 4 of 5 Comment: With proposed Conditions of Approval, the proposed Motor Vehicle Sales operation is not anticipated to create additional traffic, noise, or odors that could be detrimental to surrounding land uses. H. The proposed conditional use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares; Comment: The proposed project is not anticipated to generate an increase in traffic from the levels experienced by the previous operator, and thus will not negatively affect current traffic conditions. I. The proposed conditional use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance; Comment: The proposed Motor Vehicle Sales operation would be located within an existing commercial building. The proposed plan would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. J. The proposed conditional use complies with all additional regulations in the Zoning Ordinance specific to the conditional use requested; Comment: It appears that the proposed conditional use complies with all additional regulations within the Zoning Ordinance. Recommendations: The Community Development Department recommends approval of the conditional use permit request for a Motor Vehicle Sales operation, based on review of the information presented by the applicant and the findings made above, as specified in Section 3.4-5 (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the following Conditions of Approval: 1. Prior to issuance of the Conditional Use Permit, the applicant shall complete site improvements as indicated on the Site and Landscape Plans or post a cash bond equal to an estimate of the total cost of the improvements provided by third party contractor. 2. All landscaping materials shall be maintained in good condition so as to present a healthy and orderly appearance, and plant material not in this condition shall be replaced when necessary and shall be kept free of refuse and debris. 3. Hours of operation are limited to: Monday -Friday: 9:00 am to 9:00 pm, Saturday 8:00 am to 6:00 pm. 4. All repair of vehicles shall occur inside the building. 5. All parking areas shall be surfaced and striped to meet all applicable Building Code hard surface requirements. 6. Prior to the issuance of the Conditional Use Permit, the applicant shall submit a photometric plan that limits the maximum amount of horizontal foot-candles on Page 5 of 5 residential properties to not more than 0.1 foot-candles at the single-family residential property line. 7. Prior to the issuance of the Conditional Use Permit, signs attached to the light posts shall be removed to be brought into compliance with code requirements. 8. Prior to the issuance of the Conditional Use Permit, the applicant shall provide information that ensures compliance with the requirements of Section 3.4-.3 of the Zoning Ordinance (Parties Entitled to Seek Conditional Use). 9. No long-term parking or storage of commercial vehicles shall be allowed. 10. Install and/or maintain in good condition uniform fencing as set forth in L-1, Landscape and Site Plan. The Zoning Board of Appeals recommended (6-0) that the City Council approve, subject to conditions, the above-mentioned conditional use permit for a Motor Vehicle Sales operation in the C-3 zoning district. Under Section 3.4-4-C of the Zoning Ordinance (Conditional Uses) the City Council has the authority to approve, approve subject to conditions, or deny the above- mentioned conditional use permit for a Motor Vehicle Sales operation in the C-3 zoning district. The Community Development Committee of the City Council considered the Conditional Use Permit request at its January 6, 2011 meeting and recommended (3-0) approval. Staff requests that this item be placed on the Committee of the Whole agenda at the January 18, 2011 City Council meeting. SM/sm Attachments: Attachment 1: Petitioner's Conditional Use Application Attachment 2: Location Map Attachment 3: Site and Context Photos Attachment 4: Plan of Operations Attachment 5: Petitioner's Request for Waiver of Traffic Study Attachment 6: Draft Minutes of the December 14, 2010 Zoning Board of Appeals Hearing (sent under separate cover) Attachment 7: Letter from Zoning Board of Appeals to the Mayor Exhibits: Ordinance authorizing a Conditional Use Permit for a Motor Vehicle Sales operation at 855 E. Rand Road. W/ Exhibit A: Plat of Survey prepared by Schomig Land Surveyors, Ltd. and dated November 8, 2010. W/ Exhibit B: Landscape and Site Plan prepared by Ives/Ryan Group, Inc., and dated November 11, 2010. ALLU ppyittYYN ��. DO NOT WRITE IN MIS AREA FOR OFFICE USE ONLY CASE NUMBER: Addteas o( (•undnional Use Fee Paid/Receipt Number Amount DATE FILE.I) Des Plaines, IL Date PDI 's arc being [ ) Submitted on a CD ROM OR L] h mailed to the Project Manage' Pi trim t Manage' I real Nom r Publicaoon Date published in the low nal Topics Scheduled hearing date at 7 30 P M in Room 102, City Hall Action by Zoning Adnuntsnatoi/Loning Board of Appeals/City Council A Conditional Use is requested in accordance with the City of Des Plaines Zoning Ordinance Setnon(s) 7. 3-6as amended, to allow the .operation of a motor vehicle sales and service facility on the property described by the attached legal description Applicant(s) Name• Tri Star Properties,Signat LLC Telephone. 224- 725-354 2 lam Barth, Manager Fax• 701-663-8491 Ma'lingAddiess3334 Memorial Highway, Mandan, ND 58554 �� / Pr•opertyOwner•(s)Name.Fifth Third Banl'ignnrure'ij 4;Cr. Telephone•( _'il %) 3533- c /c Fax (301 3'83 -42L2/3 M aibng Address: n2 • - j n3o,6 57 -Xe -et Su. 11-e /U Ov yfl cf e ott xAd i,,,-N,a?n l,•S 4.714,04.71 Alrachment 1 onr:u i Pe !Ifni _,._/o% 1i r' 1 I elepli ne t`vinrr Address (Ail cmOf.ct Set St/v-. C) I 1 b'Iail Adan ss of Propel ty _RY> C. Rand Road , _ ______._Des1 taints, Il 60016 Property index Number 09 0R - 301 O08_ (From tax bill or township assessor's office) Apphcant'S interest in the pi opei [ ] sole owner Lxj lessee H contiart pot( bast! [ Othrr (c.tpl:un) Present 7onrng Classification of Proper iv C-3 _ ‘V\S-61r 1/VVJA-46 `tetrolejliY41Cf(klhwr ('uncut Use of PropertyMotor vehicle sales_ and auto repair service Prnposedus, of Property Motor vehicle sales and alito_repair_ service Bulk and Scale Evaluation (Please fi)1 out completely): TRUST INFORMATION Name(s) of Trust Beneficiary (in)* Address (es) of Trust Beneficiary (ies)' All applications involving property held by a land trust must be signed by the trust officer of the Institution holding the trust as the owner of the property. Additionally, the trust beneficiary and his/her cuncot address must be disclosed on this form. The application must also be accompanied by the following: • A certified copy of the trust agreement. A letter from the trustee certifying that the beneficiary as shown on this application is correct and disclosing any beneficiary changes or lack thereof during the 12 months preceding the filing of this application STANDARDS FOR CONDITIONAL USES f Is the proposed conditional use, in fact, a conditional use e't,)hlished within the specific coning district involved? (Please explain in detail) RESPONSE Yes The property is currently zoned in the C 3 General Commercial Zoning District. Motor vehicle sales is identified as a conditional use within the C-3 Zoning District. f3 Is the proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan and this Ordinance'? (Please explain in detail) RESPONSE. Yes. The Comprehensive Plan's "Long Range Use Plan" supports commercial use of the properties along the Rand Road Corridor. More specifically, the Comprehensive Plan notes that this Corridor is "likely to be redeveloped with auto -oriented commercial uses." C; Is the proposed conditional use designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity'? (Please explain in detail) RESPONSE: Yes. The property was designed, constructed, operated and maintained as a motor vehicle sales facility and it fits in harmoniously into its location. Nevertheless, the Applicant will be making certain improvements to the site as depicted on the plans submitted along with this application in order to ensure the project meets the City's standards. D. Is the proposed conditional use is not hazardous or disturbing to existing neighboring uses? (Please explain in detail) RESPONSE: The proposed conditional use is not hazardous or disturbing to existing neighboring uses. As previously stated, the property was previously used for the same conditional use requested in this application. Sale of motor vehicles is not hazardous and the site plan is designed in a manner to minimize impacts to neighboring uses. E. Is the proposed conditional use to be served adequately by essential public facilities and services such as highways, streets, police and fire protection, drainage structures, refuse disposal, waste and sewer, and schools; or the persons or agencies responsible for the establishment of the proposed conditional use shall provide adequately any such services? (Please explain in detail) RESPONSE. The property is currently serviced by all essential public facilities and has sufficient and appropriate access to Rand Road, as well as police, fire protection, drainage structure, refuse disposal, waste and sewer. The requested conditional use will not impact the school system as this is a commercial project 1 Does the proposed conditional user does create excessive additional requirements at public expense for public iacihties and services and not be de►erminnt to the economic welfare of the community? (Please explain in detail) RESPONSE: The proposed conditional use will not create excessive additional requirements at public expense for public facilities and services. The proposed conditional use will use the existing infrastructure to operate its motor vehicle sales business. This use will lead to an economic benefit to the City and other taxing bodies through increased sales and property taxes and job growth. G. Does the proposed conditional use involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or orders? (Please explain in detail) RESPONSE: The proposed commercial use is not detrimental to any persons or property or the general welfare The site was designed and built for the use requested As a consequence, the site was designed to ensure no detrimental impact to the general welfare would occur. H Does the proposed conditional use provide vehicular access to the property designed that does not create an interference with traffic on surrounding public thoroughfares? (Please explain in detail) RESPONSE: The proposed use provides for vehicular access to the property to precisely the same use that previously existed on the site. Two entrances exist providing access to Rand Road. Rand Road is a four lane highway plus a center turn lane. These existing road improvements provide excellent access to the property and ensure good traffic circulation. Does the proposed conditional use result in the destruction, loss, or damage of a natural scenic, or historic feature of major importance? (Please explain in detail) RESPONSE: No features of major natural, scenic or historical importance exist on the site. Applicant is simply requesting the approval to use the existing site and building for the use previously allowed by the City. J. Does the proposed conditional use comply with all additional regulations in this Ordinance specific to the conditional use requested? (Please explain in detail) RESPONSE: Yes, the conditional use meets the remaining criteria of the City's ordinances. The use requested is the same as what previously existed on the property. 2 I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith are true to the hest of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting, maintaining, and removing public hearing notices as may he required, and, as well as, conducting site analysis. APP !CANT: TRI STAR P ERS, LLC ILLIAM BARTH, Manager Date. /Ve w w. , 2010 3 Attachment 2, Location Map - 855 Rand Road Prepared by Community and Economic Development Department: SM, November 29, 2010 PLAN OF OPERATIONS CITY OF DES PLAINES CONDITIONAL USE APPLICATION Applicant: Tri Star Partners, LLC Property: 855 East Rand Road Request for conditional use for motor vehicle sales. The proposed motor vehicle sales and auto repair facility is expected to operate during the following days and times: A. Sales Monday thru Friday 9:00 a.m. to 9:00 p.m. Saturday 9:00 a.m. to 6:00 p.m. B. Parts and Services Monday thru Friday 9:00 a.m. to 6:00 p.m. Saturday 8:00 a.m. to 4:00 p.m. The expected number of employees per shift will be approximately 22, consisting of 8 parts and service employees, 10 sales department members and 4 management personnel. The proposed business will sell new and used automobiles (including related financing, warranty and insurance products) and vehicle parts. In addition, vehicle repair, maintenance and detailing services will be provided. Attachment—� Goldstine, Skr iI...ki, Nemec and 11o€', Ltd. Attorneys at Law The Prairie Building 835 McClintock Drive • Second Floor Burr Ridge, IL 60527 0860 Telephone (630) 655-6000 Facsimile (630) 655-9808 www.gsrnh.com www.gsrnhfami lylaw.com November 12, 2010 City of Des Plaines Community Development Department 1420 Miner Street Des Plaines, IL 60016 William M. Brennan Kristina F. Buc henauer Paul R. Buikema Gregory J. Constantino Gregory L. Dose" Brian M. Dougherty Robert D. Goldstine James D. Healy James P. Healy, Jr. Howard M. Hoff RE: Conditional Use Application 855 East Rand Road, Des Plaines, IL Dear Sir/Madam: William H. Hrabak, Jr. Jennifer I oGiudice Craig T. Martin Daniel J. McCarthy Ill Kenneth J. Nemec, Jr. Richard J. Nogal Christopher J. Novak James E. Olguin Diana K. Pecen Donald S. Rothschild Thomas P. Russian Anne M. Skrodzki Richard J. Skrodzki Sara L. Spitler Gwendolyn J. Slerk" Alison J. Wetzel Eric R. Wilen'"• "Also Admitted in Indiana "Also Admitted in California •"`Also Admitted in Michigan Please be advised that the undersigned is the attorney for Tri Star Partners, LLC ("Tri Star"). Tri Star has submitted a Conditional Use Application requesting the approval of motor vehicle sales use at the property located at 855 East Rand Road ("Property"). The purpose of this letter is to request a waiver of the traffic study requirement. The Property is located near the southeast corner of Meadow Drive and Rand Road. The Property is a fully improved parcel containing ample parking and one single story building. The site and building were previously used for motor vehicle sales and auto repair services, the very use requested by Tri Star. Access to the Property is by two full access entrances along Rand Road. Rand Road is a fully improved roadway with two eastbound lanes, two westbound lanes and a center turn lane (which eventually turns into a left turn lane at Meadow Drive). These existing roadway improvements are more than adequate to service the traffic needs related to the Property and its use. As the intensity of the use on the Property will remain the same, the adjacent roadway improvements contains sufficient lanes and ample parking exists, we believe that a formal traffic study is unnecessary and request the City to waive this requirement. Should you have any questions or need any additional information, please do not hesitate to call. ry tIyours CU aul R. Buikema PRB/jak 477361 5 CITY OF DES PLAINES 1420 Miner / Northwest Highway * Des Plaines, Illinois 60016 - - 4498 * (847) 391-- 5300 December 14, 2010 Mayor Moylan and Des Plaines City Council CITY OF DES PLAINES Subject: Zoning Board of Appeals Case # 10 -063 -CU, 855 E. Rand Road RE: Request to authorize a Motor Vehicle Sales operation Honorable Mayor and Members of the Des Plaines City Council: The Zoning Board of Appeals met on December 14, 2010 to consider the above petition. The Zoning Board of Appeals submits the following: 1. Mr. Paul Buikema, attorney and representative for the petitioner, presented the pertinent facts. 2. The Community and Economic Development Department recommended approval of the Conditional Use Permit, subject to conditions of approval. 3. One member of the public spoke with concerns about the operations of the use. 4. The Zoning Board of Appeals recommended (6-0) that the City Council approve the Conditional Use Permit for a Motor Vehicle Sales operation subject to conditions of approval. Respectfully submitted, Arnie Seegers Des Plaines Zoning Board of Appeals, Chairman cc. City Officials Aldermen Zoning Board of Appeals Commissioners Petitioners Recording Secretary File Attachment 7 RUSSELL W SCHOMIC. PLS WILLIAM N SCHONIG • BOUNDARY • TOPOGRAPHICAL • SUBDIVISIONS • ALTA/ACSM • CONDOMINIUMS • SITE PLANS • CONSTRUCTION • FEMA CERTIFICATES • SCHOMIG LAND SURVEYORS, LTD. PLAT OF SURVEY N CLF Ill.( _.T 0 AV AS 3100' CLr DIF. I LLT z x d CLF 5 7' / 909 EAST 31St STREET LA GRANGE PARK ILLINOIS 60526 SCHOMIC-SURVEYOSBCGLOBAL.NET PHONE (708) 352-1452 FAX (708) 352-1A54 THAT PART OF LOT I LING WEST Or A UNE DESCRIBED AS DRAWN PARALLEL TO THE WEST UNE Or SAO LOT I FRO/ A PONT IN THE SOUTHERLY UNE OF SAID LOT 1 TO A POINT IN THE SOUTHWESTERLY LINE Or RAD ROAD A5 SHOWN ON THE PLAT OF OWNER'S ONISION HEREINAFTER DESCRIBED. WHICH POINT IS 103 FEET DISTANT NORTHWESTERLY FROM THE PONT Or INTERSECTNIN Or SAID SOUMWESTERRLY LINE OF SRO RAND ROAD (AS MEASURED ALONG SAID ISO FEET WEST LITE DRAWNPARARALLELSTO�1)50 REST UNE Of SHOW LOT 15AR041 PONT N OrSNO SOUTHERLYmEASURED AT RIGHT ANGLES) UNE OF SAID LOT�I TO A PONT IN SAO SOUTHWESTERLY LANE Of SND RAND ROAD THAT IS 450 FEET NORTHWESTERLY Or THE EASTERLY LINE OF SAID LOT I (AS MEASURED ALONG SAID SOUTHWESTERLY LINE OF SAD RAND ROAD) 4110 LYING SOUTHWESTERLY OF A UNE THAT IS SO FEET (MEASURED AT RIGHT ANGLES) SOUTHWESTERLY ARO PARALLEL TO A LTE OESGRBED AS BECOMING AT A PONT N 1HE HEST UNE Or RIE SOUTHWEST 1/4 Of SAD SECTION B. INSTANT 1721 0 FEET NORTH OF THE SOUTHWEST CORNER THEREOF. THENCE SOUTHEASTERLY ALONG A STRAIN UNE OWN LANCES AN ANGLE Or 55 DEGREES 52 WARES. MEASURED FROM SOUTH 10 EAST. TRW SAB WEST UNE Or SAB SWTNWEST 1/4 OF SAID SECTION 8. A DISTANCE Or 805 FEET TO A PONT OF CURVATURE Or A CURAE CONCAVE TO THE SOUTHWEST HAVTO A RADIUS OF 34,377 S FEET:TNENCE SOUTHEASTERLY ALONG SAID. CURVE A INTAKE OF LOIS FEET TO A POINT Or TANGENCY; THENCE SOUTHEAST ALONG A STRAIGHT LINE. A INSTANCE OF 841 4 FEET TO A POINT IN THE SOUP. LINE Or THE SQUISHIEST I/4 OF SAO SECTION B. A DISTANCE Or 2215 4 FEET EAST Cr THE SOUTHWEST CORNER sC�'e TONN51111. 41 NORTH.RANGE 12 EAST OF THE THIRD T PART OF THE SOUTH PRKpy UERB LYRK SOUTH ODims or THE F THE T IA or CENTER UNE OF RANO ROAD AND WEST OF THE WEST UNE OF MUNIEAPOUS, ST PAUL ANO SAULT STE MARIE RAILROAD (MAT THAT PAR TAKEN FOR FOURTH AVENUE AS PER DELICATE.. RECOIOED JANUARY 23. 1970 AS OOCUMENT 21065101). N COOK COUNTY. ILLINOIS. COMMON ADDRESS. 420 EAST RAND ROAD 165.010 SRu•r• Feel 0 ASPHALT N N R. 541 ROOFID OVERHANG ASPHALT 1544,1 I Y' NCST E CLT 0.75' EM• \ ASNrµT S sT qr Cavi ,•r1 N N ASPHALT I -STORY TALL BRICK AND GLASS CAR DEALERSHIP .F /WF R. EAR A6n66, SM. 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CONCRETE WALK GRAVEL BASE O SECTION - RAND ROAD BUFFER Scale: 1/32=1'-0' PLANT LIST S12E' al D_AN 00TA.ICA NMF CO PI '.Mf M oeeec.c-cL,s 'REFS APO Put Damn OICxan Nansalteape 25185 00. 1 Atra. No 2ewN Rea 2ews' CanaaRe i 096 AST 2 %WA Esau Tyne Seger Tr% Craoapp,a <59B ,DECIDUOUS SHRUBS a SHRUB ROSES RRn 2 Portal ' It.. ca. Ru.. Mwrpwe.n; 3R. ROL 22 Rhus a9104ave Gr.taw Samac 24 WO RCW 14 Rasa Dannon Waase Ctafes Lander Slava Rena 30x1 RSP 2, Rasa 501001 Pawmarr SoscIPawmanl Rosa 30e EVERGREEN SHALES .KC 3C :r_aerys a KMao Compact Kas,'s CmnaaU .sopor 21WG ORNA O'.'h GRASS PAN 41 'ariavrn,RaSamatwa,F Rea Sada Gas. IGY MATERAL t LABOR UST ,TEM DESCRIPTION 256 LF Ornamental ran :sr.y 4.Mangle o Mason. 323ts Cow- Baa BR Pawnor Nance P'Caaca L'z Two. OK 140 LF Care Conant Bata Ro,awr'p t it Ural ,Rause ant Cana. Ewan Na. Boas Sow Linn Essen, IRO LF Ratamg o6Iremoal Conal baa Ramona Wall Unb 32 CT Wan Stxaada0 Narm.000 Bart PROJECT 140.: JOB NO.: L2210 8246 DATE: 11-11-2010 SCALE: 1'.30' PLANNER: RM DRAWN BY: RM CHECKED: SHEET L-1 e11•••.wad. • =re.) aat'9 _ visa ,1..o r cd.p.wsrt 5-I_J a@ •-as a MSS • - P1•11.11.1•• aw.a "a' r Por r wn••s roea 44411 BMOC) Imp. r U) rrpw toga 121 eat 4• m craw Ti Rae mdrial Mall Na arson row old be eater baled od blrwpped or caMdar goat '.4a aid spreads on plat lbt reorese t netam regerane N. Sae t ga4W ate drds at plat .0601.1. shall r0Nrm to the latest Walton of MW 260.1A. IGAN WANDA= OP NURSERY STOCK, by Die Marken worry a Landscape Association. Ani materiels AD, dorogedr crooted/dbRgred leaden, bat drasbn, surcad, Insect donor, etc. re not awptdte and MI be rejeotad. Trees ea neaple Ia040 all be refected atass galled tor h the plat Ibt as .411 -Stam or Map rd.) erodsg shall provide slopes shish we 5.00h and wawa Posta. dressage shall be provided In all areas. Montag lists re applied ase &o vena a s. Bawer, 01e catraatar >ho theavvee1P all glaIRlas6over. The gs Yell tote precedence over NI plat oracles ape4Yled re abject to ow let:Rbl. Material shortages It the tendseepe Maty mal recites ebOhtWv. All a tatmtMro met be approved r1 Be L0dseapc Mdteot rd/or weer Cntractr Sade wig location et all a10er-gad amen prior to 05951. For location otYde the Leg at GN -ego Lo l •.WLIL' (Jett WEg Lacdtot Ir Saanjo'e)1-500.103.0175. Cetreaor shall report .5 dbrapaa es b the lee to the Landscape MclRoct otd/r Amer. Plot egrbob Warded an ass plat ore a gge:0c repeaertoban of proposed aloe wallet t... end re ataded to provide for awl clrey. Nwrovr, the spdah da not necaua•by represent actual plot spread as the tae d Mfollatlon. All pre del, anaasdal -ass, 9 at:l war ad anal beds shah be tope egad MJh 0 maaen al bras Was (T) el n . ooa compost The tapaaaetg shell be waked Ma the sell to a Mar depth el ran Mas (41 kg On 10e of a oltNdi 9 medoss.. beat ttuospplethal percale!' I mama tel grosses Mall be aedad west en adaelwal bee PN 121 lap. al Wadded weed Wddy Mals t gasdcwen shall be covered All of addl1001 Ica Inch (21 ear d anaemic aaT+aat• All other platbg tads end rat sowers 061 b. addles west e 40., d Ore. Mas (01 of dreaded seed laedl, Nal the exception et evergeen rens hast shad receive one ma 0') et Oradea haaeod welt over We Mas 121 et maw, pre bale. All tad lona ed tree sabers al.61 reahe a hod opoded edge between Item and Waal peas. otYg sada adJaat to lading day be ached b then entirety to the td�tg rauviotbn Mt materels Nall not be antaled oder balding ovarllags od other a.tl, peas testa do net /calve ,ehs of racial!. Sod Yell be Morel base OM. erase seed .641 be applied ,..dlmece14 se that the seed b L7Yrar dad Me the tap o,. -Bolt bell 11/21 d the seed bas. nes seed atoll then be covered cath the spelled gra bloaet or tplant reatertal shall be ytrone 11 0teed ter o1 gar ran the data acceptara. 1 -ansa ii rsw'a. rs— r t.p..a •�ww"w�aar NPwaaa B z v 4 4- - 4tet• FAST AM VAST CLF. car FAR 02J Cor' 00? MAYO B!e• BRT PART OF LOT 1 (NOT INCLUDED) NW appp 1 OW aOf KUM ACP 1..1) doll PDC 1/41 ata. PR OUT PPM • oar Apr Rias 1/41 apt. PPC 0.84 warn • 1.70' FAR IRG Ives/Ryan Group, Inc. 324 N. EISENHOWER LANE LOMBARD, IL 60148 PHONE: 630.717.0726 Landscape Architecture Park & Recreation Design Site & Community Planning ww W.Ivesryang ro u p. co m PP. ms. 2 0.241 tier 2p: Or Lor 72 • La, CLF: ate Fpr AC[ or ar. en. Nps SWM Da See'tensa CLII WLR • 22r MUM `4 DP POE no ICC • am' DM Coma, O eitsr (Nor �CIUDED)UBO N SITE PLAN & LANDSCAPE PLAN 855 EAST RAND ROAD Prepared for: GOLDSTINE, SKRODZIO, RUSSIAN, NEMEC & HOFF, LTD. DES PLAINES, IL for II REVISIONS l• CITY OF DES PLAINES ORDINANCE Z - 1 - 11 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.3-6 C. OF THE DES PLAINES ZONING ORDINANCE TO ALLOW A MOTOR VEHICLE SALES AND MOTOR VEHICLE REPAIR BUSINESS AT 855 EAST RAND ROAD, DES PLAINES, ILLINOIS (CASE #10 -063 -CU). WHEREAS, application was made by William Barth for Tri-Star Properties, LLC to the City of Des Plaines Department of Community Development, for authorization by the City Council of a Conditional Use Permit in accordance with the City of Des Plaines Zoning Ordinance Section 7.3-6 C., to allow a motor vehicle sales and motor vehicle repair business at 855 East Rand Road, Des Plaines, Illinois; and WHEREAS, the existing zoning is C-3, General Commercial; and WHEREAS, within fifteen (15) days of the receipt thereof, said application was referred by the Department of Community Development to the Zoning Board of Appeals of the City of Des Plaines; and WHEREAS, within ninety (90) days from the date of said application a public hearing was held by the Zoning Board of Appeals on December 14, 2010 pursuant to publication in the Des Plaines Journal and Topics on November 26, 2010 and notice was mailed to all property owners within 300 feet of the subject property of the consideration of the Conditional Use and variation so proposed by the Petitioner; and WHEREAS, said hearing of the Zoning Board of Appeals was held pursuant to notice published as required by law, wherein competent testimony and evidence was given with respect to how said petitioner intended to meet the provisions of the Zoning Ordinance, and said Zoning Board of Appeals filed written reports of such testimony and evidence and their recommendations approving a motor vehicle sales and motor vehicle repair business thereon, by a vote of 6-0, to the City Council on December 14, 2010; and WHEREAS, said petitioner made certain commitments to the Zoning Board of Appeals with respect to the requested Conditional Use Permit, which representations are hereby found by the City Council to be material and upon which the City Council relies in granting this request for a Conditional Use Permit subject to certain terms and conditions; and WHEREAS, the City Council has studied the respective written reports of the Zoning Board of Appeals, together with the applicable standards set forth in the Zoning Ordinance, the Staff Report dated December 14, 2010, including the Conditional Use application completed by Petitioner, the Plat of Survey, and the Landscape Site Plan, together with the exhibits to the Staff Report, which include a Location Map, Site and Context Photos, Plan of Operations, Petitioner's 1 Request for Waiver of Traffic Study, the draft Zoning Board Minutes of December 14, 2010, and the Letter from the Zoning Board of Appeals to the Mayor and City Council, which form part of the basis for this ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County Illinois, in the exercise of its Home Rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. The Conditional Use granted herein is consistent with and the same as a "special use" within the meaning of Public Act 94-1027. SECTION 2: That based upon the written reports of the Zoning Board of Appeals, the applicable standards set forth in the Zoning Ordinance, and the representation to the Zoning Board of Appeals made by the Petitioner, the Plat of Survey prepared by Schomig Land Surveyors, Ltd. dated November 8, 2010, a copy of which is attached hereto and made a part hereof as Exhibit "A," and the Landscape and Site Plan prepared by Ives/Ryan Group, Inc., dated November 11, 2010, a copy of which is attached hereto and made a part hereof as Exhibit "B," the City Council hereby grants Tri-Star Properties, LLC a Conditional Use Permit and variation in accordance with the City of Des Plaines Zoning Ordinance Section 7.3-6 C. to allow for a motor vehicle sales and motor vehicle repair business at 855 East Rand Road, Des Plaines, Illinois. SECTION 3: That the following Limitations on Conditional Uses shall apply in accordance with the City of Des Plaines Zoning Code, Sections 3.4-8 "Limitations on Conditional Uses" and 3.4-9 "Effect of Approval". 3.4-8: A. No conditional use permit shall be valid for a period longer than one year unless a building permit is issued and construction is actually begun within that period and is thereafter diligently pursued to completion. However, the City Council may extend the one-year period to a mutually agreed upon time. 2 B. The approval of a proposed conditional use permit by the City Council shall be deemed to authorize only that particular use at that particular location for which the conditional use was issued. C. Except when otherwise provided for in this Ordinance, a conditional use shall be deemed to relate to, and be for the benefit of, the use and lot in question, rather than the owner or operator of such use or lot. 3.4-9: The approval of a conditional use permit application by the City Council shall not authorize the development, construction, reconstruction, alteration or moving of any building or structure, but shall merely authorize the preparation, filing and processing of applications for such permits or approvals as may be required by the regulations of the City, including but not limited to a Zoning Certificate and a building permit. SECTION 4: The Zoning Board of Appeals recommendations, findings and conditions found in the December 14, 2010 memorandum from A. William Seegers, Chairman of the Zoning Board of Appeals, are incorporated herein by reference as if fully set forth herein. SECTION 5: That the property at 855 E. Rand Road, which is the subject of this Ordinance, is legally described as: THAT PART OF LOT 1 LYING WEST OF A LINE DESCRIBED AS DRAWN PARALLEL TO THE WEST LINE OF SAID LOT 1 FROM A POINT IN THE SOUTHERLY LINE OF SAID LOT 1 TO A POINT IN THE SOUTHWESTERLY LINE OF RAND ROAD, AS SHOWN ON THE PLAT OF OWNER'S DIVISION HEREINAFTER DESCRIBED, WHICH POINT IS 103 FEET DISTANT NORTHWESTERLY FROM THE POINT OF INTERSECTION OF SAID SOUTHWESTERLY LINE OF SAID RAND ROAD (AS MEASURED ALONG SAID SOUTHWESTERLY LINE) WITH A LINE WHICH IS 150 FEET WEST OF (MEASURED AT RIGHT ANGLES) A LINE DRAWN PARALLEL TO THE WEST LINE OF SAID LOT 1 FROM A POINT IN SAID SOUTHERLY LINE OF SAID LOT 1 TO A POINT IN SAID SOUTHWESTERLY LINE OF SAID RAND ROAD THAT IS 450 FEET NORTHWESTERLY OF THE EASTERLY LINE OF SAID LOT 1 (AS MEASURED ALONG SAID SOUTHWESTERLY LINE OF SAID RAND ROAD) AND LYING SOUTHWESTERLY OF A LINE THAT IS 50 FEET (MEASURED AT RIGHT ANGLES) SOUTHWESTERLY AND PARALLEL TO A LINE DESCRIBED AS BEGINNING AT A POINT IN THE WEST LINE OF THE SOUTHWEST '4 OF SAID SECTION 8, DISTANT 1721.8 FEET NORTH OF THE SOUTHWEST CORNER THEREOF; THENCE SOUTHEASTERLY ALONG A STRAIGHT LINE WHICH MAKES AN ANGLE OF 52 DEGREES 52 MINUTES, MEASURED FROM SOUTH TO 3 EAST, FROM SAID WEST LINE OF SAID SOUTHWEST % OF SAID SECTION 8, A DISTANCE OF 885 FEET TO A POINT OF CURVATURE OF A CURVE, CONCAVE TO THE SOUTHWEST HAVING A RADIUS OF 34,377.5 FEET; THENCE SOUTHEASTERLY ALONG SAID CURVE A DISTANCE OF 1015 FEET TO A POINT OF TANGENCY; THENCE SOUTHEAST ALONG A STRAIGHT LINE, A DISTANCE OF 841.4 FEET TO A POINT IN THE SOUTH LINE OF THE SOUTHWEST '/ OF SAID SECTION 8. A DISTANCE OF 2212.4 FEET EAST OF THE SOUTHWEST CORNER THEREOF; ALL IN OWNER'S DIVISION OF THAT PART OF THE SOUTH 25-67/100THS CHAINS OF THE SOUTHWEST '/ OF SECTION 8, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN LYING SOUTH OF THE CENTER LINE OF RAND ROAD AND WEST OF THE WEST LINE OF MINNEAPOLIS, ST. PAUL AND SAULT STE MARIE RAILROAD; (EXCEPT THAT PART TAKEN FOR FOURTH AVENUE AS PER DEDICATION RECORDED JANUARY 23, 1970 AS DOCUMENT 21065101), IN COOK COUNTY, ILLINOIS. PIN: 09-08-301-008-0000 SECTION 6: That granting of the Conditional Use Permit for the subject property is granted upon the conditions set forth below. Upon failure of the petitioner to act upon this authorization within twelve (12) months of the date of this Ordinance, the granting of the Conditional Use Permit for the subject property shall be automatically revoked; provided, however, that upon request in writing of the petitioner prior to the expiration of the twelve (12) month period, the City Council may at any time, or from time to time by resolution duly adopted at any meeting of the City Council, extend said period of time. In addition to the foregoing, the Petitioner must meet the following conditions: 1. Prior to issuance of the Conditional Use Permit, the applicant shall complete site improvements as indicated on the Site and Landscape Plans or post a cash bond equal to an estimate of the total cost of the improvements provided by third party contractor. 2. All landscaping materials shall be maintained in good condition so as to present a healthy and orderly appearance, and plant material not in this condition shall be replaced when necessary and shall be kept free of refuse and debris. 3. Hours of operation are limited to: Monday -Friday: 9:00 am to 9:00 pm, Saturday 8:00 am to 6:00 pm. 4. All repair of vehicles shall occur inside the building. 5. All parking areas shall be surfaced and striped to meet all applicable Building Code hard surface requirements. 4 6. Prior to the issuance of the Conditional Use Permit, the applicant shall submit a photometric plan that limits the maximum amount of horizontal foot-candles on residential properties to not more than 0.1 foot-candles at the single-family residential property line. 7. Prior to the issuance of the Conditional Use Permit, signs attached to the light posts shall be removed to be brought into compliance with code requirements. 8. Prior to the issuance of the Conditional Use Permit, the applicant shall provide information that ensures compliance with the requirements of Section 3.4-.3 of the Zoning Ordinance (Parties Entitled to Seek Conditional Use). 9. No long-term parking or storage of commercial vehicles shall be allowed. 10. Install and/or maintain in good condition uniform fencing as set forth in L-1, Landscape and Site Plan. SECTION 7: For the purposes of insuring the compliance with the municipal retailers occupation and use taxes and to verify business activity at the business location of 855 East Rand Road, Tri-Star Properties, LLC, its successors and assigns, agree to annually provide a sworn statement of sales tax paid to the Illinois Department of Revenue and to execute any and all forms required by the City or the Illinois Department of Revenue in furtherance of the requirement of this paragraph. SECTION 8: That within 60 days of the passage of said Ordinance, the executed, original Ordinance shall be returned to the City Clerk's office. SECTION 9: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 10: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011. APPROVED this day of , 2011. VOTE: AYES NAYS ABSENT MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of ,2011. CITY CLERK David R. Wiltse, City Attorney I, , being the owner or authorized officer of Tri-Star Properties, LLC, located on the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept all conditions contained herein and agree to develop and use the subject property in accordance with all of the terms, conditions and provisions contained in this Ordinance and all codes of the City of Des Plaines. Dated: (Signature) Legal\Ord\Special Ords\Cond Use\CU Vehicle Sales 855 E Rand 6 CITY 01 .1..V (111)76 DES PLAINES ILLINOIS Committee of the Whole Item #2b City of Des Plaines Community & Economic .Development Department Division of Planning & Zoning 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-391-2196 STAFF REPORT Date: January 10, 2011 To: Jason Slowinski, Acting City I , ager Michael G. Bartholomew, i • of Community & Economic Development From: Chan Yu, Associate Planner Subj: Conditional Use Permit for Auto Body Repair in the C-3 District 305 S. River Rd., 10 -058 -CU Cc: Petitioner Case File Issue: The petitioner is requesting a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize the operation of an auto body repair use (auto detailing) in the C-3 District. Analysis: Proposed Use Auto Body Repair (Auto Detailing) Petitioner Luis Contreras, 751 Waikiki Dr., Des Plaines, IL 60016 Owner Pericles Nikas, 4801 N. Vine St., Norridge, IL 60706 Existing Use Vacant one story brick commercial building Surrounding Land Use North: General Commercial East: Single Family Residential South: General Commercial West: General Commercial Existing Zoning C-3, General Commercial Surrounding Zoning North: C-3, General Commercial East: R-1, Single Family Residential Page 2 of 5 South: C-3, General Commercial West: C-3, General Commercial Street Classification River Road is an Arterial. Comprehensive Plan Recommends Community Commercial use for this site. The petitioner has applied for a Conditional Use Permit to operate an automobile detailing and hand car wash business at 305 S. River Road; defined as an auto body repair use per City Zoning Ordinance. The proposed location of the business is on a parcel approximately 9,049 square feet in area and contains 3 distinct buildings and addresses. 297 and 301 S. River Road is situated at the west end of the parcel (see Attachment 3, "Birds Eye View") and currently operates a TV repair and liquor business, respectively. The vacant single story brick building (305 S. River Road) is located at the cast end of the parcel and abuts a single family residence. Therefore, per conditions of approval, a solid 8 foot solid opaque view screen fence must be installed along the east property line. The petitioner plans to work on no more than 2 cars at a time inside the 1,907 square foot building and will not contain commercial retail. Given 2 potential areas of service, 4 off-street parking spaces arc required per the ordinance. Parking lot landscaping requirements do not apply for lots designed with less than 10 parking spaces. The range of work will revolve around the purpose of auto detailing. Thus, no major equipment or building modifications will be installed or necessary. The petitioner stated that the proposed business will only have 2 employees total and operate between 8 am and 6 pin Monday through Saturday and 9 am to 2 pm on Sundays (see Attachment 4). It is anticipated a maximum of 3 cars will be completed per day. Further, the petitioner has stated that most of the automobiles will be from existing auto dealership clients. Conditions of Approval are recommended to create a proper health and safety buffer between an auto -oriented commercial site and single family residential district. While the petitioner estimates to complete no more than 3 cars per day, an 8 -foot solid screen fence would provide visual and sound relief in the event of additional volumes of vehicles. Conditional Use Findings: As required by Section 3.4-5 (Standards for Conditional Uses) of the Zoning Ordinance, the proposed development is reviewed below: A. The proposed conditional use is in fact a conditional use established within the specific Zoning district involved: Comment: Auto detailing (categorized as Auto body repair) is a conditional use in the C-3, General Commercial District, as specified in Section 7.3-6-C of the 1998 City of Des Plaines Zoning Ordinance, as amended. Page 3 of 5 B. The proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan: Comment: The Comprehensive Plan recommends the parcel for community commercial land use. Of note, staff intbnned the petitioner of the existence of a State of Illinois Proposed Highway Plan (2010) regarding the reconstruction of River Road that could physically affect the lot. C. The proposed conditional use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity: Comment: The proposed hand car wash and detailing business will utilize an existing vacant brick building and parking lot. The operation of the business will be indoors and any future interior or exterior improvements shall be applied for, designed, constructed, operated and maintained under the requirements of the City Zoning Ordinance and Building Code. The plan of operation and conditions of approval incorporate requirements to limit any sound or visual impact to the general vicinity. D. The proposed conditional use is not hazardous or disturbing to existing neighboring uses: Comment: The proposed conditional use would not be hazardous or disturb the surrounding neighborhood uses. Again, all work will be performed indoors with light equipment. The parking lot would provide the appropriate amount of off-street parking per ordinance. E. The proposed conditional use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the conditional use shall provide adequately any such services: Comment: After reviewing the petitioner's plans, the proposed conditional use would be served adequately by essential public facilities and would not require additional public services. The applicant has indicated an existing and adequate interior drain for the hand car washes. F. The proposed conditional use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community: Comment: The proposed conditional use would not create an additional burden on public facilities nor would it be detrimental to the economic well being of the community. G. The proposed conditional use does not involve uses, activities, processes, materials, Page 4 of 5 equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors: Comment: The proposed auto detail business is not anticipated to create excessive traffic, noise, or odors that could be detrimental to surrounding land uses. All work will be completed indoors with minor equipment and light power tools (ex: generator for hand held buffer). H. The proposed conditional use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares: Comment: The proposed conditional use is not anticipated to generate an increase in traffic. Therefore, the proposed business should not negatively affect current traffic conditions. Due to the nature of this request, staff has agreed to waive the traffic study. I. The proposed conditional use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance: Comment: The proposed conditional use would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. J. The proposed conditional use complies with all additional regulations in the Zoning Ordinance specific to the conditional use requested: Comment: It appears that the proposed conditional use complies with all additional regulations within the Zoning Ordinance. Recommendation: The Community and Economic Development Department recommends approval of the conditional use permit request for the operation of an auto body repair use (auto detailing) in the C-3 District, based on review of the information presented by the applicant and the findings made above, as specified in Section 3.4-5 (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the following conditions of approval: 1. The applicant shall install a solid 8 feet opaque view screen fence along the east property line between 305 S. River Rd. and the residential property located at 1568 Hills Ave. 2. The applicant shall provide the parking spaces as shown on the submitted site plan (Exhibit A) and be surfaced and striped to meet all applicable building code hard surface requirements. 3. The applicant shall only operate the business between 8 am and 6 pm Monday through Saturday and 9 am to 2 pm on Sundays. Further, all work to vehicles shall occur inside the building (Attachment 4). Page 5 of 5 At the December 14, 2010 meeting, the Zoning Board of Appeals recommended (6-0) that the City Council approve the above-mentioned conditional use permit for the operation of an auto body repair use (auto detailing) in the C-3 District. Moreover, no questions, comments or concerns were raised by the public. Under Section 3.4-4-C of the Zoning Ordinance (Conditional Uses) the City Council has the authority to approve, approve subject to conditions, or deny the above-mentioned conditional use permit. The Community Development Committee of the City Council considered the Conditional Use Permit request at its January 6, 2011 meeting and recommended (3-0) approval. Staff requests that this item be placed on the Committee of the Whole agenda at the January 18, 2011 City Council meeting. Attachments: Attachment 1: Attachment 2: Attachment 3: Attachment 4: Attachment 5: Attachment 6: Petitioner's Conditional Use Application Location Map Site and Context Photos Plan of Operation submitted by the petitioner Luis Contreras Draft Minutes of the December 14, 2010 Zoning Board of Appeals Hearing (sent under separate cover) Letter from Zoning Board of Appeals to the Mayor Exhibits: Ordinance authorizing the operation of an auto body repair use (auto detailing) at 305 S. River Road. W/ Exhibit A: W/ Exhibit B: Site Plan (illustrated on plat of survey) submitted by the petitioner Luis Contreras, 11-17-2010 Plat of Survey prepared by Jens K. Doe Professional Land Surveyors, P.C., dated 6-29-2005 CONDITIONAL USE APPLICATION DO NOT WRITE IN THIS AREA — FOR OFFICE USE ONLY CASE NUMBER: /0- 053 -GU DATE FILED ID •?-I 0 Address of Conditional Use: 3 55- Si UP.a goife4, Des Plaines, IL. Fee Paid/Receipt Number: Amount: 5 °-7' Date: ID -8-10 PDF's are being: ❑ Submitted on a CD-ROM OR ❑ 1? -mailed to the Project Manager Project Manager: Legal Notice Publication Date: la -N-10 Scheduled hearing date: —11 9—tO at 7:30 P.M. in Room 102, City Hall , published in the: Journal Topics Action by Zoning Administrator/Zoning Board of Appeals/City Council: A Conditional Usc is requested in accordance with the City of Des Plaines Zoning Ordinance Section(s) as amended, to allow the: 0FirL4 •fi'dtiu 4N01 if h&yap C ,tti wf.h bvsitie on the property described by the attached legal description. 0-P. , -4/ flab b k aietoiNu 1)0s,Ness Applicant(s) Name: Lois' CON k 6.1' Signature X Telephone: ( e97) 1112- 9S7 Fax: Mailing Address: 7s>! &tJ c I k IK I)k) Vj -bes' Phi roles; 600/` Property Owner(s) Name: Cu s Signature A p, „ Telephone: (773) v, )7 — l iCY`/ Fax: ( Mailing Address: Attachment Contact Person: XtiA,0 6#22 - Telephone:___ Fax: I; -Mail: Mailing Address: Address of Property: 30.5" -S IeI Ve¢ Ru• Property Index Number: o n - - 103 Des Plaines, IL. 60016 - OoY— 003 (From tax bill or township assessor's office) Applicant's interest in the property: ❑ sole owner TZ lessee ❑ contract purchaser ❑ Other (explain): Present Zoning Classification of Property: e. - 3 Current Use of Property: VA CANT (3 V 1 LP /N4 Proposed Use of Property: Av tdho L'I c QC f� /iN! h Fivcl' ei GetSA Bulk and Scale Evaluation (Please fill out completely): TRUST INFORMATION Name(s) of Trust Beneficiary (ies)* SilOIU� Address (es) of Trust Beneficiary (ies)* /Il0 N C- * All applications involving property held by a land trust must be signed by the trust officer of the institution holding the trust as the owner of the property. Additionally, the trust beneficiary and his/her current address must be disclosed on this form. The application must also be accompanied by the following: o A certified copy of the trust agreement. • A letter from the trustee certifying that the beneficiary as shown on this application is correct and disclosing any beneficiary changes or lack thereof during the 12 months preceding the filing of this application. STANDARDS FOR CONDITIONAL USES The Zoning Board of Appeals and the City Council review the particular facts and circumstances of each proposed Conditional Use in terms of the following standards. Because of this, please answer all questions in detail. "Yes" and "No" answers will not be accepted, and if used, may delay your hearing. is the proposed conditional use, in tact, a conditional use established within the specific zoning district involved? (Please explain in detail) yc.:5 . t4vt I .,,tA is eon ny kf=- i3. Is the proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan and this Ordinance? (Please explain in detail) •fl _ c,1`04.$ti_i, ens i u_ �4,"‘ i4A661 n 's �nrc s CortiC C. Is the proposed conditional use designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing or intended character of the L general vicinity? (Please explain in detail) e5... e SIv+Res !�i 14. mediate Viclwliy Agee ,f- Iva,e OD y,-mity svri f y .s'fz ee, . Re,,v,, ft -0 AC2DS.r •-&-e s+ c'et Js A gP 9 sin/24 4lso, DUsv /Iv ' 01-1 .} TN -co gfstert ,eft,;* i iz 6y. D. Is the proposed conditional use is not hazardous or disturbing to existing neighboring uses? (Please explain in detail) ...,-/$u bt;- f ti Ake VTR/ MNv1MAI Noire. CO,tyfe sSoR r psad F. is the proposed conditional use to be served adequately by essential public facilities and services such as highways, streets, police and lire protection, drainage structures, refuse disposal, waste and sewer, and schools; or the persons or agencies responsible for the establishment of he proposed conditional use shall provide adequately any such services? (Please explain in detail) Vis. -1Lft._ ti4- k. nev F. Does the proposed conditional usc.riNss create excessive additional requirements at public expense for public facilities and services and not be detrimental to the economic welfare of the community? (Please explain in detail) /I/t✓ l 1,R IA; 0 e ,r at be fti y Acio6 ft tit& l"i'i4 t rtiv::!& 2 euot Mvrr,ty Awl '*Grp pt J Iic• G. Does the proposed conditional use involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors? (Please explain in detail) No + N 4 11,0X! OSS 41^ e Dov rI eve r /ic► L'r f incA'f! 04)' 11/ e N0rt Ve A-cffc'�PC�r H. Does the proposed conditional use provide vehicular access to the property designed that does not create an interference with traffic on surrounding public thoroughfares? (Please explain in detail) •-'he,Qe will he vehl eul,,e n-CCrSS -472 e MA- t1 UfL /lee 46 he vsee mi/ /uc? ism ivc;vl0( Resrr )1- F� �-1,11 4i e I�usr+vrss; A41 +Q/ 'rt)C •�l'Ibt4, 1,4.L'bd1 rturs'il /+ivtx ;;;' ,L P bi f Id%ti,9 IS Se4 19Rt'- "cp_or� S e2 •frt,410iv Wbr,lol A/e? be t -4ecfed- I. Does the proposed conditional use result in the destruction, loss, or damage of a natural, scenic, or historic feature of major importance? (Please explain/ in detail) I- r Q'r e ice, idiffrjj iS ge41,i2t'ri!rd 40 he 1. Does the proposed conditional use comply with all additional regulations in this Ordinance specific to the conditional use requested? (Please explain in detail) Yes 1) l3` L , I L cAlt 41-c_ I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith are true to the best of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting; maintaining, and removing public hearing notices as may be required, and, as well as, conducting site analysis. ,Z. lv /6/z-0 10 (Signature of Applicant or Authorized Agent) (Date) to Lb/ z0to (Signature of Owner) (Date) Attachment 2, Location Map - 305 S. River Rd. Prepared by Community and Economic Development Department: CY, November 24, 2010 Attachment 3 305 S. River Rd. — East Property Line 305 S. River Rd. — Parking Lot 305 S. River Rd. — Facing Northwest To who this may concern, I, Luis Contreras would like to do Auto Detailing at 305.S River Rd in Des Plaines. My plan originally was to do mobile detailing by van with my equipment and go to dealerships and detail their trade in vehicles. Due to insurance purposes the dealership owners did not want their liability of me hurting myself on their property. I along with my brother will be working together at 305.S River in Des Plaines and the hours of operations I would like is 8am-6pm on Mondays through Saturdays and Sundays 9- 2pm. On a ten-hour day I plan on doing two to three vehicles complete detail. Each vehicle takes approximately three hours to complete. I am not going to do anytime of bodywork in my business. It is not going to be a locations were high volumes of vehicles will be traveling through. I bring a car then finish the detail and then return it to the dealership and pick up the next one. I will not hold up any traffic on the streets or interfere with the other business in operation next to 305.S River. The reason why I picked the name H2O Auto detail and hand car wash was for future plans in being able to move to a bigger location. I am doing this to have accounts with dealerships. If a person of the street would like to come in and detail their car that is great if not my main concern is keeping the dealerships happy and being able to finish school and not have to worry about getting laid off and not being able to pay my bills. Thank You, Luis Contreras Attachment 1-1 CITY OF DES PLAINES 1420 Miner / Northwest Highway * Des Plaines, Illinois 60016 — 4498 * ( 847) 391— 5300 December 15, 2010 Mayor Moylan and Des Plaines City Council CITY OF DES PLAINES Subject: Zoning Board of Appeals Case # 10 -058 -CU 305 S. River Rd. RE: Request to authorize an auto body repair use (auto detailing) in the C-3 District Honorable Mayor and Members of the Des Plaines City Council: The Zoning Board of Appeals met on December 14, 2010 to consider the above petition. The Zoning Board of Appeals submits the following: 1. Mr. Luis Contreras, petitioner, presented the pertinent facts. 2. The Community Development Department recommended approval of the Conditional Use Permit, subject to conditions. 3. The Zoning Board of Appeals recommended (6-0) to approve the Conditional Use Permit for the operation of an auto body repair use (auto detailing) in the C-3 District. Respectfully submitted, Arnie Seegers . Des Plaines Zoning Board of Appeals, Chairman cc: City Officials Aldermen Zoning Board of Appeals Commissioners Petitioners Recording Secretary File Attachment _ �lJ 7700 IVnrl TaohtUouwara Chirngo, Mums 600314200 Scale - 1 inch 20 feet TOPO (,?)l,=IIICAL,day MC OUNOAR3-¢URDIVVISION.S-AfORTCdCE-CONDOM(NfUA! &NA/ e14 gsw Professional Land Surveyors, P.C. PLAT OF SURVEY of LOT 18 IN BLOCK 2 IN RIVER RAND ROAD SUBDIVISION, A SUBDIVISION OF LOTS 1 THROUGH B INCLUDED IN BLOCK 18 AND LOTS 1 THROUGH 13 INCLUDED IN BLOCK 10 IN PARK ADDITION TO DES PI.AINES, A SUBDIVISION OF LOl S 17 TO 20 IN I IODGES SUBDIVISION IN SECTIONS 16 AND 17, TOWNSHIP Al NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. COMMONLY KNOWN AS: 2971RIVER110A3©, DES PLAINES, ILLINOIS. Phone, (773) 77x,0530 (773) 771 0531 Fax: (773) 773 7512 ORDER NO. 05- /y2/ M03 : HILLS EXHIBIT A STatrof llinof7 AVE. OCTREcoveD 2 'BM 11•,.,, In,d,,. A,•,• • I'h„ ..,;n 10$0n„ 000 I / 4100 S:'nh• / Itn'h fo fret &114/ t14 go& Professional Land Surveyors, P.C. PLAT OF SURVEY of IOT 111 IN BLOCK 2 IN RIVER RAND ROAD SUBDIVISION, A SUBDIVISION OF LOTS 1 THROUGH 0 INCLUDED IN BLOCK 10 AND LOTS I THROUGH 13 INCLUDED IN BLOCK 19 IN PARK ADDITION TO DES PLAINES, A SUBDIVISION OF LOTS 17 TO 20 IN IIODGES SUBDIVISION IN SECTIONS 16 AND 17, TOWNSHIP Al NOR III, RANGE 12, 1 AS1 DI- THE 111IRD PRINCIPAL. MERIDIAN, IN COOK COUNTY, ILLINOIS COMMONLY KNOWN AS . 297 RIVER ROAD, DES PLAINES, ILLINOIS rhnn,• ,l'it •. In IC /•n, • Is a ''17 ORPI:n .'vr) C's 42! NOTE: Mehta,de,nymoe opna a,phnee caw ofheoder edfer newer MUSE Ben. peed,.W de Dna For /alIdbt'eeateamu rrler tomato A6n.e; Oedu Cusped Llmpara Amwrce, hemeenpeae Wore Whim'ad ,ryarsnnAmrymneylu16U kea,IdWeb Omnawn skew. Lam are NOW beammo dorscold Field work completion dote: 06-78 -OS ORDERED BY: DAVID FULLERTON RILLS EXHIBIT B Slate of Illinois) County of Cook ) AVE. RECEIVEr� 0r. 2 6 qq'J BUILDING 1)FP JENSIL DOE PROFESSIONAL LAND SURVEYOR$ P.C. does husky certifythat a sunny ho,been wade under lit direction, by an Annals Pmfaesionol Land Surveyor of thy properly described hereon and that the plat hereon drown is e correct representation afraid sarvey "u11l0uxxrn,� Chicago, Illinois, Dated th425MDay of JUNE ..,� Cie hi; This professional service conforms to the current Illinois minimum standar/0g (ffttt a O 2003. JEASSA: DOE PRO /ONAL �' 3 611HMFYOR LAND SURVEYORS, P.0 DOMINICA' AL CEE , Ir; ,� ILLINOIS PROFESSIONALLANDSLIRYE :•f lI�T %�R'"', F LICENSE EXPIRATION: 11-30-06 4t,„, CITY OF DES PLAINES ORDINANCE Z - 2 - II AN ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT UNDER SECTION 7.3-6 C. OF THE ZONING ORDINANCE TO PERMIT AN AUTO BODY REPAIR (AUTO DETAILING) USE AT 305 S. RIVER ROAD, DES PLAINES, ILLINOIS. (CASE #10 -058 -CU). WHEREAS, application was made by Luis Contreras to the City of Des Plaines Department of Community Development for authorization by the City Council of a Conditional Use Permit to permit an auto body repair (auto detailing) use under Section 7.3-6 C. of the Zoning Ordinance at 305 S. River Road in Dcs Plaines, Illinois; and WHEREAS, the proposed use is a Conditional Use in a C-3, General Commercial District; and WHEREAS, within fifteen (15) days of the receipt thereof, said application was referred by the Department of Community Development to the Zoning Board of Appeals of the City of Des Plaines; and WHEREAS, within ninety (90) days from the date of said application a public hearing was held by the Zoning Board of Appeals on December 14, 2010 pursuant to publication in the Des Plaines Journal on November 26, 2010 and notice was mailed to all property owners within 300 feet of the subject property of the consideration of the Conditional Use so proposed by the Petitioner; and WHEREAS, said hearing of the Zoning Board of Appeals was held pursuant to notice published as required by law, wherein competent testimony and evidence was given with respect to how said petitioner intended to meet the provisions of the Zoning Ordinance, and said Zoning Board of Appeals filed written reports of such testimony and evidence and their recommendations approving an auto body repair (auto detailing) use thereon, by a vote of 6-0, to the City Council on December 15, 2010; and; and WHEREAS, said Petitioner made certain commitments to the Zoning Board of Appeals with respect to the requested Conditional Use Permit, which representations are hereby found by the City Council to be material and upon which the City Council relies in granting this request for a Conditional Use Permit subject to certain terms and conditions; and WHEREAS, the City Council has studied the respective written reports of the Zoning Board of Appeals, together with the applicable standards set forth in the Zoning Ordinance, the Staff Report dated December 15, 2010, including the Conditional Use Application completed by the Petitioner, the Site Plan, and the Plat of Survey, together with the exhibits to the Staff Report, which include a Location Map, Site and Context Photos, Plan of Operation, the draft Zoning Board Minutes of December 14, 2010, and the Letter from the Zoning Board of Appeals to the Mayor and City Council, which form part of the basis for this ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County Illinois, in the exercise of its Home Rule powers, as follows: SECTION 1: That the recitals set fbrth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. The Conditional Use granted herein is consistent with and the same as a "special use" within the meaning of Public Act 94-1027. SECTION 2: That based upon the written reports of the Zoning Board of Appeals, the applicable standards set forth in the Zoning Ordinance, the representation to the Zoning Board of Appeals made by the Petitioner, the Site Plan submitted by the Petitioner Luis Contreras on November 17, 2010, a copy of which is attached hereto and made a part hereof as Exhibit "A," and the Plat of Survey, prepared by Jens K. Doe Professional Surveyors, PC, dated June 29, 2005, a copy of which is attached hereto and made a part hereof as Exhibit "B," the City Council hereby grants a Conditional Use Permit to permit an auto body repair (auto detailing) use, under Section 7.3-6 C. of the Zoning Ordinance, at 305 S. River Road in Des Plaines, Illinois. SECTION 3: That the following Limitations on Conditional Uses shall apply in accordance with the City of Des Plaines Zoning Code, Sections 3.4-8 "Limitations on Conditional Uses" and 3.4-9 "Effect of Approval". 3.4-8: A. No conditional use permit shall be valid for a period longer than one year unless a building permit is issued and construction is actually begun within that period and is thereafter diligently pursued to completion. However, the City Council may extend the one-year period to a mutually agreed upon time. 2 B. The approval of a proposed conditional use permit by the City Council shall be deemed to authorize only that particular use at that particular location for which the conditional use was issued. C. Except when otherwise provided for, this Ordinance, a conditional use shall be deemed to relate to, and be for the benefit of, the use and lot in question, rather than the owner or operator of such use or lot. 3.4-9: The approval of a conditional use permit application by the City Council shall not authorize the development, construction, reconstruction, alteration or moving of any building or structure, but shall merely authorize the preparation, filing and processing of applications for such permits or approvals as may be required by the regulations of the City, including but not limited to a Zoning Certificate and a building permit. SECTION 4: The Zoning Board of Appeals' recommendations, findings and conditions found in the December 14, 2010 memorandum from Arnie Seegers, Chairman of the Zoning Board of Appeals, are incorporated herein by reference as if fully set forth herein. SECTION 5: That the property at 305 S. River Road, which is the subject of this Ordinance, is located within the legally described subject parcel described as follows: LOT 18 IN BLOCK 2 IN RIVER RAND ROAD SUBDIVISION, A SUBDIVISION OF LOTS 1 THROUGH 8 INCLUDED IN BLOCK 18 AND LOTS 1 THROUGH 13 IN BLOCK 19 IN PARK ADDITION TO DES PLAINES, A SUBDIVISION OF LOTS 17 TO 20 IN HODGES SUBDIVISION IN SECTIONS 16 AND 17, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 09-16-103-004-0005 SECTION 6: That granting of the Conditional Use Permit for the subject property is granted upon the conditions set forth below. Upon failure of the Petitioner to act upon this authorization within twelve (12) months of the date of this Ordinance, the granting of the Conditional Use Permit for the subject property shall be automatically revoked; provided, however, that upon request in writing of the Petitioner prior to the expiration of the twelve (12) month period, the City Council may at any time, or from time to time by ordinance duly adopted at any meeting of the City Council, extend said period of time. In addition to the foregoing, the 3 Petitioner must meet the following conditions: I. The Petitioner shall install a solid 8 foot opaque view screen fence along the east property line between 305 S. River Road and the residential property located at 1568 Hills Avenue. 2. The Petitioner shall provide the parking spaces as shown on the Site Plan and be surfaced and striped to meet all applicable Building Codc hard surface requirements. 3. The Petitioner shall only operate the business between 8 a.m. and 6 p.m. Monday through Saturday and 9 a.m. to 2 p.m. on Sundays. Further, all work to vehicles shall occur inside the building. SECTION 7: That any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or resists the enforcement of any of the provisions of this Ordinance shall be fined not less than Seventy-five Dollars ($75.00) or more than Seven Hundred and Fifty Dollars ($750.00) for each offense. Each and every day that a violation of the Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. That any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys' fees. SECTION 8: That within 60 days of the passage of said Ordinance, the executed, original Ordinance shall be returned to the City Clerk's office. SECTION 9: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 10: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. 4 PASSED this day of , 2011 APPROVED this _ day of_ , 2011 VOTE: AYES NAYS ABSENT MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2011 etLair ;it WA, CITY CLERK David R. Wiltse, City Attorney I, , being the owner or other party in interest of the business to be located at the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the subject property in accordance with the terms of this Ordinance. Dated: Legal\Ord\Special\CU\CU 305 S River Auto Detailing 5 (Signature) CITY OF DES PLAINES ILLINOIS Committee of the Whole Item #2c City of Des Plaines City Attorney's Office 1420 Miner Street, Room 401 Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: January 10, 2010 To: Jason Slowinski, Acting anager From: David R. Wiltse, City Atto y , - J aid( Mike Bartholomew, Director of Community and Economic Development Re: Staff Report Fountain Blue Conditional Use 11-012 Issue: Whether the City Council should adopt a Conditional Use ordinance allowing the use of a 60' x 100' tent at the Fountain Blue banquet facility. Analysis: As Council members are aware, a large tent has been erected as an accessory use at the Fountain Blue banquet facility. A citation has been issued and is pending before the administrative hearing officer. In accordance with previous Council direction, City Staff has reviewed the tent and has met with the owner and his attorney. Staff has developed a list of 28 conditions, which if complied with, will address the public health safety and welfare concerns of the Staff. The owner and his attorney have agreed to these conditions. The year round use intended by the owner is not contemplated by our Codes. In this case, we have determined, once the safety issues were addressed, that the best approach is to adopt a Conditional Use ordinance which would allow the use subject to the stated conditions and compliance with applicable Fire and other Codes. The Staff has reviewed the Standards for Conditional Uses in 3.4-5 of the Zoning Code and finds that the proposed conditional use meets every one of these conditions. This is particularly so in light of the Council's approval of the change from C-2 to C-3 zoning by ordinance Z-9-10 on May 3, 2010. Recommendation: City Staff requests that the City Council review and approve the Conditional Use ordinance allowing the use of a 60' x 100' tent at the Fountain Blue banquet facility, subject to the stated conditions and compliance with applicable Fire and other Codes. Attachment: Z-3-11 Photos of exterior and interior of tent. GIS Location Map DRW:ms Legal\Memos\2010\Slowinski Fountain Blue Conditional Use 4, GIS Consortium MapOfficeTM ■ ■ ■conso-a) orrtium. MapOffCe'T Page 1 of 1 •■CieDiep 9e ■pm9p"- I,I -liii!! .0106.milel-- U 11 ini#h.equals:33fee • ••'! tG1G Conioriu • r' I tN I I - i . t sen(.,. http://gis.dpcitynet.org/mapoffice/PrintViewA4P.aspx?usecase-ID:93 &layout=default&tp=... 1,'7'2011 CITY OF DES PLAINES ORDINANCE Z - 3 - 11 AN ORDINANCE ALLOWING FOR A CONDITIONAL USE PERMIT TO ALLOW THE USE OF A 60' BY 100' TENT AT 2300 MANNHEIM ROAD, DES PLAINES, ILLINOIS. WHEREAS, the owners of Fountain Blue have constructed a 60' x 10(Y tent for banquet, weddings, and other events; and WHEREAS, such a use is special and unique to the event planning industry and is not reflected as an allowed use in current City Codes; and WHEREAS, on May 3, 2010, the City Council passed Ordinance Z-9-10, which granted a map amendment from C-2, Limited Office Commercial to C-3, General Commercial District for the property located at 2300 Mannheim Road to allow greater commercial use of the property; and WHEREAS, no residential property is within 300 feet of the perimeter of the subject property; and WHEREAS, City Staff of the Legal, Community and Economic Development (CED) and Fire Departments have worked to ensure that the various public health, safety and welfare concerns have been addressed in allowing the use of the tent on a year round basis; and WHEREAS, due to the unique circumstances in this case, the City Council, pursuant to its home rule authority on the Illinois Constitution, finds that there is no necessity to refer the owner to the process of a hearing before the Zoning Board of Appeals, and therefore expressly waives the provisions of sections 3.1-3, 3.1-4, and 3.4-4 of the Zoning Code and any and all other Zoning Code provisions inconsistent with this Conditional Use Ordinance; and WHEREAS, the City Council has reviewed the Staff Report, the proposed Conditional Use, the two Location Maps, the Site Plan and Photos, which form part of the basis for this ordinance and finds that it is consistent with the commercial use of the property; and WHEREAS, the City Council, pursuant to its home rule authority on the Illinois Constitution expressly authorizes this conditional use subject to the terms and conditions set forth in this ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County Illinois, in the exercise of its Home Rule powers, as follows: 1 SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. The Conditional Use granted herein is consistent with and the same as atpecial usd'within the meaning of Public Act 94-1027. SECTION 2: The City Council has reviewed the Standards for Conditional Uses in 3.4- 5 of the Zoning Code and finds that the proposed Conditional Use meets every one of these conditions. That based upon the Staff Report, the applicable standards set forth in the Zoning Ordinance, the Location Map Prepared by CED, dated February 3, 2010, a copy of which is attached hereto and made a part hereof as Exhibit "A;' and the Proposed Site Plan, showing the location of the tent, a copy of which is attached hereto and made a part hereof as Exhibit"B; the City Council hereby grants a Conditional Use Permit to permit 60 ' x 100 ' tent for banquet, weddings, and other events at 2300 Mannheim Road in Des Plaines, Illinois. SECTION 3: That the following Limitations on Conditional Uses shall apply in accordance with the City of Des Plaines Zoning Code, Sections 3.4-8"Liimitations on Conditional Uses'and 3.4-9"Effect of Approval'. 3.4-8: A. No conditional use permit shall be valid for a period longer than one year unless a building permit is issued and construction is actually begun within that period and is thereafter diligently pursued to completion. However, the City Council may extend the one-year period to a mutually agreed upon time. B. The approval of a proposed conditional use permit by the City Council shall be deemed to authorize only that particular use at that particular location for which the conditional use was issued. C. Except when otherwise provided for in this Ordinance, a conditional use shall be deemed to relate to, and be for the benefit of, the use and lot in question, rather than the owner or operator of such use or lot. 3.4-9: The approval of a conditional use permit application by the City Council shall not authorize the development, construction, reconstruction, alteration or moving of any building or structure, but shall merely authorize the preparation, filing and processing of 2 applications for such permits or approvals as may be required by the regulations of the City, including but not limited to a Zoning Certificate and a building permit. SECTION 4: That the property at 2300 Mannheim Road, which is the subject of this Ordinance, is located within the legally described subject parcel described as follows: THAT PART OF THE SOUTHEAST % OF THE SOUTHEAST % OF SECTION 29, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE 3RD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOW; COMMENCING AT THE POINT OF INTERSECTION OF THE SOUTHWESTERLY LINE OF MANNHEIM ROAD AS CONDEMNED PER CASE NO 64-C-21263, WITH A LINE DRAWN PERPENDICULAR TO THE WEST LINE OF THE EAST 'A OF THE SOUTHEAST '/ OF SAID SECTION 24 THROUGH A POINT ON AID WEST LINE 1848.13 FEET SOUTH OF THE NORTH LINE OF THE SOUTHEAST 'A OF SAID SECTION 24 (AS MEASURED ALONG SAID WEST LINE); THENCE WESTERLY 451.948 FEET ALONG SAID PERPENDICULAR LINE TO THE POINT OF INTERSECTION WITH A LINE DRAWN PERPENDICULARLY TO THE NORTH LINE OF TOUHY AVENUE AS CONDEMNED PER CASE NO. 64-C-21263 SAID PERPENDICULAR LINE BEING DRAWN THROUGH A PINT ON SAID NORTH LINE OF TOUHY AVENUE 610.0 FEET WEST OF THE POINT OF INTERSECTION OF THE EASTERLY EXTENSION OF THE NORTH LINE OF SAID TOUHY AVENUE WITH THE SOUTHEASTERLY EXTENSION OF THE AFORESAID SOUTHWESTERLY LINE OF MANNHEIM ROAD THENCE SOUTH ALONG THE LAST DESCRIBED PERPENDICULAR LINE, A DISTANCE OF 240.884 FEET TO A POINT 452.974 FEET (AS MEASURED ALONG THE LAST DESCRIBED PERPENDICULAR LINE) NORTH OF THE NORTH LINE OF SAID TOUHY AVENUE AS CONDEMNED PER CASE NO. 64-C-21263, THENCE EAST PARALLEL WITH THE SAID NORTH LINE OF TOUHY AVENUE 510.931 FEET TO A POINT ON SAID SOUTHWESTERLY LINE OF MANNHEIM ROAD; THENCE NORTHWESTERLY ALONG SAID SOUTHWESTERLY LINE A DISTANCE OF 277.84 FEET TO THE POINT OF BEGINNING IN COOK COUNTY, ILLINOIS. PIN: 09-29-403-008-0000 SECTION 5: That granting of the Conditional Use Permit for the subject property is granted upon the conditions set forth below. Upon failure of the Petitioner to act upon this authorization within twelve (12) months of the date of this Ordinance, the granting of the Conditional Use Permit for the subject property shall be automatically revoked; provided, however, that upon request in writing of the Petitioner prior to the expiration of the twelve (12) 3 month period, the City Council may at any time, or from time to time by ordinance duly adopted at any meeting of the City Council, extend said period of time. In addition to the foregoing, the Petitioner must meet the following conditions: 1. The Conditional Use Permit is not transferable. 2. The Conditional Use Permit shall be valid for a period of two years from the date of passage and approval of this Ordinance, and is subject to consideration of possible renewal by Council action. 3. The tent capacity is set at 400. 4. Occupancy maximums must be posted in the tent. 5. Exit aisles and spacing between tables must be maintained and meet Life Safety Codes. 6. An evacuation plan is required. 7. A firm floor plan must be posted in the alarm room for the nights events. Floor plans for the anticipated various occupancy loads and set-ups shall be provided to the City for approval within 30 days of the date of this Ordinance. Any significant deviation from previously approved layouts shall be submitted to the Fire Department for approval. 8. An annual inspection must be performed by the tent manufacturer, or seller, between April 1-15 with CED staff and Fire Department present. Installer must certify installation, frame, and fabric are still satisfactory. An annual inspection fee is set at $250.00. 9. A semi-annual inspection with CED staff and Fire Department between October 1-15. A semi-annual inspection fee is set at $250.00. 10. Fire and smoke alarms must be installed and kept in proper working condition. Pull stations must be installed and kept in proper working condition. Plans for the alarms and pull stations are to be submitted to, and approved by the Fire Department. 11. The owner must tie into the existing alarm panel or a have a separate tent alarm panel with connection to the City's alarm board. 12. The alarm system for the main building must be directly connected to City's alarm board. 13. Emergency lighting must be installed and maintained per Code. 14. Fire extinguishers must be consistent with all Code requirements. 15. For any event in the tent, two employees must be present who have received annual training in the use of fire extinguishers and who can assist in evacuating occupants. 16. One exit of 72'or two exits of 36'each on the west end, closer to north wall, must be added. 17. Owner must provide an exit to grade (landing outside). 18. All exit signs must be installed and properly maintained. 19. All gates and doors must have push out panic bars. 20. All exits shall never be obscured. 4 21. The shrub must be removed from the northwest corner outside of tent inside of fence. 22. No open flames, Sterno warmers, pyrotechnics, or candles shall be used in the tent at any time. An exception shall be allowed for weddings for the use of a"Unity Candid' on a metal or other fire retardant surface, which candle will be extinguished following the lighting ceremony. 23. No cooking shall take place in the tent. 24. Electric food warmers are permissible. 25. Extension cords and wiring must meet all Codes. 26. All decorations and wall coverings shall comply with the International Fire Code, as adopted by the City of Des Plaines. 27. Plumbing shall meet State Plumbing Code requirements as if at capacity for both the tent and the banquet hall uses. 28. Parking demand may not exceed supply. SECTION 6: The failure to abide with all conditions set forth above shall be cause for revoking or non renewal of the Conditional Use. SECTION 7: That any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or resists the enforcement of any of the provisions of this Ordinance shall be fined not less than Seventy-five Dollars ($75.00) or more than Seven Hundred and Fifty Dollars ($750.00) for each offense. Each and every day that a violation of the Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. That any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys' fees. SECTION 8: That within 60 days of the passage of said Ordinance, the executed, original Ordinance shall be returned to the City Clerks office. 5 SECTION 9: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 10: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2011 APPROVED this day of , 2011 VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2011 iltbsai i vdtiQ CITY CLERK David R. Wiltse, City Attorney I, , being the owner or other party in interest of the business to be located at the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the subject property in accordance with the terms of this Ordinance. Dated: Legal\Ord\Special \CU\CU 2300 Mannheim Road Tent 6 (Signature) Location Map - C-2 to C-3 Rezoning Sites EXHIBIT Prepared by Community and Economic Development Department: SM, February 3, 2010 I 1 '11II I tI II -a----o- Tent LA-r---1Ar -- L_I 1711111i Current Building lilt_ '11.1 LI LI L. 1 LL til LLLLLUiL! i LLI liJtft1JJI 1 PROPOSED SITE PLAN 178 TOTAL ON SITE PARKIN( STALLS AVAILABLE. Exhibit "B"