11/13/2012CITY OF
DES PLAINES
ILLINOIS
November 8, 2012
City of Des Plaines
City Clerk's Office
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5311
Fax: 847-391-5439
SPECIAL MEETING OF THE CITY COUNCIL
In accordance with Title I, Chapter 6, Section 1-6-3B, of the City Code, Mayor Martin Moylan has
called for a Special Meeting of the City Council for Tuesday, November 13, 2012 at 7:00 p.m. in
Room 102 of City Hall.
AGENDA
CALL TO ORDER
UNFINISHED BUSINESS:
1. Final Review and Approval of 2013 Budget - R-138-12
Executive Session - (if necessary)
COMMITTEE OF THE WHOLE
1. PUBLIC WORKS - Alderman James Brookman, Chair
a. Water Meter Replacement Program - R-140-12
b. Water Bill Amnesty Program - R-139-12
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. Water Meter Replacement Program - R-140-12
b. Water Bill Amnesty Program - R-139-12
ADJOURNMENT
Nancy Pet- !rn
Deputy Ci
Clerk
The City of Des Plaines., in cot_pliance with the Americans With Disabilities Act. reuuests that persons with disabilities,
who require certain accommodations to allow then to observe and/or participate in the meeting(s) or have_questions
about the accessibility of the meetin¢ls) or facilities, contact the ADA Coordinator at 391-54$6 to allow the City to make
reasonable accommodations for these persons.
DES PLAINES
ILLINOIS
City of Des Plaines
Finance Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5300
Fax: 847-391-5402
MEMORANDUM
Date: November 3, 2012
To: Michael Bartholomew, City Manager
From: Dorothy Wisniewski, Director of Finance
Subj: FY 2013 Budget Approval
Issue: During the month of October 2012, the City Council held three meetings to review and achieve a
consensus on the final disposition of the 2013 Budget. Within those discussions, the City Council voted
and approved all expenditures, revenues, and the resulting fund balances to support City services and
projects. Additionally, during the last budget meeting held on October 30th, the City Council achieved a
consensus on additional changes they would like to have included as part of the 2013 Final Budget
document. Staff now provides the financial information reflecting the result of this process along with a
Resolution to adopt the 2013 Budget document.
2013 Budget snapshot: The Fiscal Year 2013 annual budget totals $126.1M (excluding transfers) or a
$13.6M (12.09%) increase over the 2012 budget. The vast majority of this increase is entirely due to the
City's obligations under the business development agreement related to the sharing of Casino revenue
with the State and ten named disadvantaged communities, as well as the investment in infrastructure
projects within the Capital Projects fund and the City's TIF districts.
Principal and interest expenses for the City's outstanding debt for the 2013 fiscal year are budgeted at
$8.09M; of that amount, only $105.4K is supported by the City's property tax levy. The remaining debt
service is paid by the City's Water and Sewer fund, Capital Projects fund and the Tax Increment
Financing (TIF) funds.
The following is a brief overview of the changes made for the Final 2013 Budget document based on a
consensus reached by the City Council during the budget deliberations:
General Fund:
1. Public Works and Engineering
a. During the October 30th 2013 Budget meeting, the City Council voted to reduce the amount
for the City Hall Council Chamber repair and/or remodel expenditures from $395,000 to
$140,000. The vote during the meeting was tied at 4 to 4 and as such the motion failed. The
amount included in the 2013 Budget is still $395,000.
i. Should the City Council wish to approve a reduction in the budgeted amount from
$395,000 to $140,000, the overall budgeted expenditures will be reduced by
$255,000.
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2. Police Department
a. The City Council reached a consensus to provide funding for AED Units in the patrol
vehicles in the amount of $50,375.
3. Fire Department
a. The City Council reached a consensus to reduce the funding for Knox Boxes from $245,280
to $45,030.
4. Overhead
a. The City Council reached a consensus to provide funding for the historical society at
$35,000.
TIF #1:
5. The City Council reached a consensus to provide funding for cameras in the Metro Square Garage and
the 701 Lee Street Garage in the amount of $210,000.
Motor Fuel Tax Fund:
6. The City Council reached a consensus to provide funding for sidewalk replacement in the amount of
$200,000.
Capital Projects Fund:
7. The City Council reached a consensus to provide funding for sidewalk replacement in the amount of
$300,000, for a total additional sidewalk replacement program of $500,000.
Gaming Tax Fund:
8. The City Council reached a consensus to transfer an additional $300,000 to the Capital Projects fund
to be utilized towards sidewalk replacement.
Equipment Replacement Fund:
9. The City Council reached a consensus to remove the $1.4M Ladder Truck expense.
All of the modifications outlined above are included in the final 2013 Budget figures. A '2013 Budget at a
Glance' document is attached for your review which provides revised figures to date as they pertain to
revenues, expenditures, and transfers in/out.
Recommendation: Staff recommends the City Council adopt the attached resolution approving the 2013
Budget document.
Attachment: Resolution Approving the 2013 Annual Budget
2013 Budget at a Glance
2
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Fund Name
City of Des Plaines
2013 Budget at a Glance
1/1/2013 12/31/2013
Estimated 2013 2013 2013 2013 Projected Ending
Fund Balance Transfer's Budgeted Budgeted Transfer's Fund Balance
(Deficit) In Revenues Expenditures Out (Deficit)
General Fund 32,465,195 $347,013 $58,396,635 $57,862,980 $2,699,367 30,646,496
Nonspendable 8,606,704 11,997,053
Unassigned 23,858,491 18,649,443
TIF #1 4,661,457 4,024,412 6,368,294 192,100 2,125,475
TIF #3 (2,957,753) 505,689 579,603 6,260 (3,037,927)
TIF #4 588,715 0 525,896 45,380 17,439
TIF #5 106,084 105,655 109,712 102,027
TIF #6 (5,640,432) 27,283 3,274,943 62,515 (8,950,607)
Motor Fuel Tax 506,704 1,700,941 1,928,909 278,736
CDBG 93,060 283,171 283,171 93,060
Grant Projects 272,004 1,547,186 1,819,190
Gaming Tax 10,304,083 19,010,000 13,604,000 3,600,000 12,110,083
Debt Service 420,201 105,400 105,900 419,701
Capital Projects 2,789,792 3,600,000 7,589,126 11,825,605 297,004 1,856,309
Equipment Replacement 2,785,253 2,000,000 100,000 775,773 4,109,480
IT Replacement 406,998 125,000 0 191,015 340,983
Water/Sewer 2,100,328 20,758 11,481,700 14,271,424 (668,638)
City -Owned Parking 218,829 227,500 155,556 290,773
Metra Parking 116,287 75,000 30,080 36,516 124,691
Risk Management 1,397,071 2,390,350 2,839,400 948,021
Health Benefits Fund 2,501,439 74,367 9,214,194 9,573,539 2,216,461
Total City Funds 52,863,311 6,439,142 116,784,242 126,124,990 6,939,142 43,022,563
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City of Des Plaines
2013 Budget at a Glance
Fund Balance vs. Financial Policy Requirements
Fund Name
Policy Requirement
Fund
Balance
1/1/2013
Fund
Balance
12/31/2013
2013
Projected
Fund Balance %
% over (under)
Fund Balance
Policy Requirements
Required
%
Required
Years
Other
Requirements
General Fund
25%
Annual
Expenditures
32,465,195
30,646,496
50.60%
25.60%
Nonspendable
N/A
N/A
8,606,704
11,997,053
Unassigned
25%
Annual
Expenditures
23,858,491
18,649,443
30.79%
5.79%
TIF #1
N/A
N/A
4,661,457
2,125,475
TIF #3
N/A
N/A
(2,957,753)
(3,037,927)
TIF #4
N/A
N/A
588,715
17,439
TIF #5
N/A
N/A
106,084
102,027
TIF #6
N/A
N/A
(5,640,432)
(8,950,607)
Motor Fuel Tax
20%
5 yr. Average
Expenditures
506,704
278,736
9,57%
71 eP3i;
CDBG
0%
N/A
Pursuant to
Federal
Regulations
93,060
93,060
Grant Projects
N/A
N/A
-
Gaming Tax
N/A
N/A
10,304,083
12,110,083
Debt Service
25%
Annual
Non -Property Tax
Supported
Expenditures
420,201
419,701
396.32%
371.32%
Capital Projects
20%
5 yr. Average
Expenditure
2,789,792
1,856,309
25.39%
5.39%
Equipment
Replacement
20%
5 yr. Total
Future Projected
Expenditures
2,785,253
4,109,480
213.96%
193.96%
IT Replacement
20%
5 yr. Average
Expenditures
406,998
340,983
104.35%
84.35%
Water/Sewer
20%
Annual
Expenses
2,100,328
(668,638)
-4.69%
.:'.1 69%
City -Owned Parking
20%
5 yr. Average
Expenses
218,829
290,773
141.28%
121.28%
Metra Parking
20%
5 yr. Average
Expenses
116,287
124,691
324.09%
304.09%
Risk Management
20%
Annual
Expenditures
1,397,071
948,021
33.39%
13.39%,
Health Benefits Fund
20%
Annual
Expenditures
2,501,439
2,216,461
23.15%
3.15%
Total City Funds
52,863,311 43,022,563
Indicates that this fund meets fund balance policy requirement
Indicates that this fund does not meet fund balance policy requirement
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CITY OF DES PLAINES
RESOLUTION R - 138 - 12
A RESOLUTION APPROVING THE 2013 ANNUAL
BUDGET FOR THE CITY OF DES PLAINES.
WHEREAS, the City Council met three times in Special Meetings and reviewed and
revised the proposed 2013 Annual Budget for the City of Des Plaines; and
WHEREAS, a budget should be established for the operating needs of the City; and
WHEREAS, it is in the best interest of the City of Des Plaines to adopt the 2013 Annual
Budget;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by reference
as part of the factual basis for this transaction.
SECTION 2: That the Mayor and City Council of the City of Des Plaines hereby adopt
the 2013 Annual Budget, a copy of the 2013 Budget at a Glance is attached hereto and made a
part hereof as Exhibit "A."
SECTION 3: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2012.
APPROVED this day of , 2012.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
L,egaRRes\2012\Budget 2013
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Cm OF
DES PLAiNES
ILLINOIS
City of Des Plaines
Public Works & Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel: 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: October 30, 2012
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Timothy Watkins, Superintendent of Utility Services
Timothy Oakley, P.E., CFM, Director of Public Works & Engineering.O
Re: Water Meter and Automated Meter Reading Equipment
Issue: At the September 5, 2012 Public Works Committee meeting, staff was directed to send out a
Request for Proposals for water meters and automated meter reading (AMR) equipment. The
requests were sent out on September 24, 2012 with a return date of October 12, 2012.
Analysis: We received six proposals from seven vendors that received the request for proposal
documents. In order to evaluate the proposals, we identified key technical criteria that are critical to
a successful water meter and automated meter reading system. The criteria were weighted based on
the importance of the technical item and the vendors were scored accordingly. The results of that
effort are contained in Exhibit 1. In addition, the vendors were asked to submit quotes for
implementing the AMR system and supplying the quantity of meters consistent with our 2012
budget amount. A summary of the information is presented in the following table:
Technical
Review
Scores
HD
Supply
(Sensus)
Badger
Meter
Water
Resources
(Neptune)
United
Systems
(Elster)
Mueller
Systems
(Hersey)
Water
Products
(Elster)
Accuracy
25
25
15
15
15
15
Guarantee
20
12
12
8
12
8
Data
Logging
12
3
9
3
3
3
Signal
Strength
15
9
9
3
9
3
Number of
Antennas
25
15
20
15
5
10
FCC License
8
4
8
4
4
4
Backup
System
20
20
5
20
20
20
Number of
Working
Systems
12
4
12
16
12
12
Reading
Guarantee
9
9
9
9
9
9
Totals
146
101
99
93
89
84
Page 2 of 2
Rankings
Technical
Rank
Cost Rank
Overall
Rank
HD
Supply
(Sensus)
1
Badger
Meter
Water United Mueller Water
Resources Systems Systems Products
(Neptune) (Elster) (Hersey) (Elster)
3 4 5 6
2
4
1
6
3
5
1
3
2 5
4
Based on the submitted proposals, HD Supply (Sensus Meters) is offering the best AMR system and
water meters. HD Supply is the regional supplier of Sensus water meters and AMR equipment.
Sensus water meters provide the best accuracy and guarantee. The Sensus Flexnet AMR system has
the least amount of infrastructure components and yet has the strongest signal strength. The overall
cost of the water meters and system is cost effective given the system proposed.
The approved 2012 budget amount for water meters and equipment is $260,000, which includes the
initial implementation of the fixed -base Automated Meter Reading (AMR) system. The attached
Sensus price list is effective through December 31, 2014 and reflects bulk purchasing rates for the
various meters. The cost for water meters on new construction is recovered by the City in
connection with development permit fees. All new meters will be equipped with automated meter
reading technology.
Recommendation: Staff recommends the purchase of the Sensus Automated Meter Reading
equipment, water meters, and repair parts from their authorized distributor, HD Supply -
Waterworks, 220 South Westgate Drive, Carol Stream, Illinois 60188, for the 2012 calendar year in
the amount of $260,000 and for the 2013 calendar year in the amount of $160,000. Source of
funding is budgeted 2012 Water Funds and the 2013 Water Fund.
Attachments:
Technical Data / Scoring Spreadsheet (Exhibit 1)
Cost Proposal Spreadsheet (Exhibit 2)
Sensus Proposal / Contract (Exhibit A)
CITY OF DES PLAINES
RESOLUTION R - 140 - 12
A RESOLUTION AUTHORIZING THE PURCHASE OF
SENSUS AUTOMATED METER READING EQUIPMENT,
WATER METER, AND REPAIR PARTS FROM HD
SUPPLY WATERWORKS, LTD. IN AN AMOUNT NOT TO
EXCEED $260.000.00.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, the 2012 Budget includes $260,000.00 for water meters and equipment,
which includes the initial implementation of the fixed -base Automated Meter Reading System;
and
WHEREAS, the Department of Public Works and Engineering sent out a Request for
Proposals for water meters and automated meter reading equipment and six vendors responded;
and
WHEREAS, HD Supply Waterworks, Ltd. submitted the best responsible proposal for
the purchase of Sensus Automated Meter Reading equipment, water meters, and repair parts,
which are considered to provide the best accuracy and guarantee, the strongest signal strength,
and the least amount of infrastructure; and
WHEREAS, it is in the best interest of the City to accept the proposal from HD Supply
Waterworks, Ltd., for the purchase of Sensus Automated Meter Reading equipment, water
meters, and repairs parts in an amount not to exceed $260,000.00 and to authorize the Director of
Finance to issue payments to HD Supply Waterworks, Ltd., in an amount not to exceed
$260,000.00;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: That the recitals set forth herein above are incorporated herein by reference
as the factual basis for this transaction.
SECTION 2: That the City Council hereby accepts the proposal from HD Supply
Waterworks, Ltd. for the purchase of Sensus Automated Meter Reading equipment, water
meters, and repairs parts in an amount not to exceed $260,000.00 and to authorize the City
1
Manager to execute the Master Project Agreement, a copy of which is attached hereto and made
a part hereof as Exhibit "A."
SECTION 3: That the City Council hereby authorizes the Director of Finance to issue
payments, upon receipt of invoice, to HD Supply Waterworks, Ltd., 220 South Westgate Drive,
Carol Stream, Illinois 60188, for the purchase Sensus Automated Meter Reading equipment,
water meters, and repairs parts in an amount not to exceed $260,000.00.
SECTION 4: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
PASSED this day of , 2012.
APPROVED this day of , 2012.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2012\HD Supply Waterworks Purchase Automated Meter Reading Equipment
2
% of Meters Assembled in the USA
'Reverse Flow Meter Alerts
(Yes or No)
Maximum Operating Pressure
Operating Range -2"
Operating Range -1 1/2"
Pressure Loss -1 1/2"
Pressure Loss -2"
Low Flow Accuracy -2"
Low Flow Accuracy -1 1/2"
Meter Type - (example -magnetic,
(compound, etc.)
METERS -MEDIUM -11/2" & 2"
Data logging/Interval Data
Is the meter guaranteed? How Many
Years?
'List the Proration Schedule
!Is the Battery Warranty Prorated?
(Yes or No)
Estimated Battery Life -Meter
E.
of years)
Lead Free (Yes or No)
Tamper Alerts(Yes or No)
Reverse Flow Meter Alerts
(Yes or No)
% of Meters Assembled in the USA
Pressure Loss -1"
Maximum Operating Pressure
Pressure Loss -5/8"
Pressure Loss -3/4"
PRECISION/ACCURACY
Low Flow Accuracy -5/8"
Low Flow Accuracy -3/4"
Low Flow Accuracy -1"
METERS -SMALL -5/8" to 1"
Meter Type -(example -magnetic, nutating
disc, oscillating piston, etc.)
w
A
M
WEIGHT
O
Not by itself -AMR must
be in place
In
O
N
3-160 GPM
N
O
O
v
3
�'
N
f
~
N
2 GPM
11/2 GPM
Vertical Turbine
-r
ro
n
Not by itself -AMR must
be in place
15 Years or 1,750,000
Gallons whichever comes
D
D
D
Yes
Not by itself -AMR must
be in place
Not by itself -AMR must
be in place
100
inn
Ovi
N
07
-
• A
t
01
N
1/8 GPM
1/2 GPM
3/4 GPM
Hersey 400 Series
Positive Displacement
Nutating Disc
Mueller Systems
I-,
w
I
w
Co
n
0
a
Oscillating Piston
3 Not by itself -AMR must
be in place
12 i 5 Years or 750,000
Gallons (5/8")
In
Tar
100
Not by itself -AMR must
be in place
0
CII
2-160 GPM
1.5-100 GPM
w
-o
I-.
-o
G1
3
11/2 GPM
Z
D
Z
D
Z
D
-<
m
Not by itself -AMR must
be in place
I-.
Oo
LNot by itself -AMR must
be in place
C
H
O
N
in
in
N
1/4 GPM
3/4 GPM
I -
Oscillating Piston
n•
'4.
g
r
r
0
0
0
Water Products Co.
N
N
i
CO
0
A
W
Co
Not by itself -AMR must
be in place
I
-1
om
C
Yes
Q
-o
1-220 GPM
2-220 GPM
4.35 PSI
4.35 PSI
.25 GPM
.5 GPM
Magetic
p
Not by itself -AMR must
be in place
5 Years or 750,000
Gallons (5/8")
Z
D
z
D
Z
D
Yes
Islcat by itself -AMR must
be in place
0
p
H
in
N
in
y
IA
3/4 GPM
A
G1
1/8 GPM
fl;t"r/AM(.) ( •100
Oscillating Piston
United Systems
H
N
w
cn
n
0
a
Woo
I-
O
I
-I
0
m
0
0
N
150 PSI
N
in
IL
0
v
K
N
O
0
7
~
O
N
10 PSI
I-.
G7
K
3/4 GPM
Nutating Disc
h. . 1V LCOV tree
Bronze ,
E -coder provides 15
minute interval data
Yes-Maincase Lifetime
wand Register is 10 Years
\
D
2
D
Z
D
Yes
Not by itself -AMR must
be in place
0
0
Not by itself -AMR must
be in place
8PSI
150 PSI
�''
O
N
Co
v
vi
3/8 GPM
1/4 GPM
1 -
co
G1
-o
Neptune T-1('' earl f re
50,E
Nutating Disc
Water Resources
W
w
U)
0P.
t0
I -.I
N
-
In
IN
O
m
About 333%
Yes
175 PSI
In
O
GI
v
1.25-100 GPM
4.7 PSI
w
Co
N
.75 GPM
.4 GPM
Ultrasonic Meter
Not by itself -AMR must
be in place
E -Se •es
Meter Housing is
guaranteed for 20 Years
1-10 Full Replacement, 11
to 20 table in RFP Doc
-C
20 Years
<
N
Yes
About 62%
Yes
I-•
In
UI
r
CO
N
4.3 PSI
1.8 PSI
5
.OS GPM � V
.05 GPM
.25 GPM
E -Series
Ultrasonic Meter
Badger Meter
•-
W
cn
cl
O
O
W
N
N
N
-1
w
m
00
Yes
200 PSI
2.5-200 GPM
2-150 GPM
A
v
N
01
v
VI
h+
v
K
.75 GPM
Turbine Meter
(
Yes, 45 Days in 1 hour
increments
Yes, meter and the meter
accuracy for 20 years
1-10 Full Replacement, 11
to 20 table in RFP Doc
Yes
20 Years
Yes
�
00
ro
to
2 PSI
200 PSI
4 PSI
2 PSI
N
I-.
V
- I
.03 GPM
.03 GPM
Magnetic Meter
HD Supply Score Total
A
UI
W
r
N
N
0
N
UI
m• >�
g Z
O 3
O >
D Z
ro
oD
0a m
3
m
m
0
m
v
List the Proration Schedule
Is the meter guaranteed?
How Many Years?
Is the Battery Warranty Prorated?
(Yes or No)
(Estimated Battery Life -Meter
I(# of years)
Lead Free (Yes or No)
Tamper Alerts (Yes or No)
% of meters assembled in the USA
'Maximum Operating Pressure
Electronic outputs
Operating Range -6"
Operating Range 4"
Operating Range -3"
# of registers required
Pressure Loss -6"
Pressure loss at Crossover
I(If meter is compound)
'Pressure Loss-4'
Minimum crossover accuracy
(If meter is compound)
Pressure Loss -3"
110w Flow Accuracy -Up to 6"
Low Flow Accuracy -3"
Low Flow Accuracy -4"
METERS -LARGE -3", 4" & 6"
Meter Type - (example -magnetic,
,compound, etc.)
Data logging/Interval Data
115 the meter guaranteed? How Many
Years?
IIs the Battery Warranty Prorated?
(Yes or No)
Tamper Alerts (Yes or No)
Lead Free (Yes or No)
Estimated Battery Life -Meter
(II of years)
WEIGHT
No
N/A
Yes -i year
6 years internal/10 years
external
Yes
Yes- 45 day memory
IYes- 45 day memory
r
V
'
o
N
Pulse or Digital
1.5 to 2200 GPM
.75 to 880 GPM
.5 to 550 GPM
r
D
0
0
1 1/2 GPM
1/2 GPM
3/4 GPM
Hersey HbMag
Electromagnet Flom
Magetic
Not by itself -AMR must
be in place
N/A
Yes
N/A
N/A
I I
IMueller Systems
Not by itself -AMR must
be in place
IL
II
--
II
D
2.17 PSI
3.62 PSI
N/A
3.62 PSI
A
,.°
1/2 GPM
1.7GPM
Elster/AMCO Q4
Magetic
5 Years or 5,600,000
Gallons (1 1/2")
Not by itself -AMR must
be in place
N/A
D
{ Yes
Total Water Products Co.
Not by itself -AMR must
be in place
No
N/A
Yes -5 years
Yes
10 Years
Not by itself -AMR must I
be in place
o
Not by itself -AMR must
be in place
N
o
r
4 to 1400 GPM
I 1.7 to 880 GPM SII
l/t
Cr
V7
O
r
I
O
o
iii
5 Year Full and 5 Year
Prorated
In Document
5 Years
Yes
10 Years
<
N
100
230 PSI
Yes
C8to1400GPM
2 to 550 GPM
r
Z
D
N
-0
N
3.62 PSI
N/A
3.62 PSI
4 GPM
.6 GPM
1.7GPM
oo
to
cm
0
[ Elster/AMCO Q4
5 Years
Not by itself -AMR must
be in place
I In Document
r
O
N
i m
N
United Systems
Yes
miiiir
Yes-Maincase Lifetime
and Register is 10 Years
V/N
V/N
V/N
saA
100
Yes
150 PSI
Yes
■!
m
None
11/2 to 2000 GPM
1to1000GPM
1/2 to 450 GPM
N
3"-4 PSI, 4"-4 PSI, 6"-3 PSI
00
v-•
l0
l./'
.... C
v p
N
I3/4 GPM
r
N
GI 1
1/8 GPM
Compound
Neptune Tru -Flo Lead
Free Compound
Yes-Maincase Lifetime
and Re ister is 10 Years
E -coder provides 15
minute interval data
V/N
N/A
N/A
Yes
Water Resources
Yes
■■r■■t
■■t
�����■������
18 Months
10 Year Full, 10 Year
listed in RFP Doc
20
Yes
Yes
w
150 PSI
Yes
Dual or Single via a
Il summator
.75 to 2000 GPM
.75 to 1000 GPM
1/2 to 450 GPM
N
w
A
to
A�0
A
cry
ix
w
N
r
r
N
CI
-
Vt
w
L0
V
A
l0
at
to
vi
.375 GPM
.375 GPM
.25 GPM
rCompound
Badger Compound
Z
O
N/A •
20 Years
No
Yes
Badger Meter
Yes
CA
n
2,
ID
2.
lo
N
;'
Z
D
3 o
ra
a�eld ul aq
lsnui awy-;last' Aq toN
%00i
N
N
N
1.5-800 GPM
A
GI
r
?
D
5.5 PSI
6.4 PSI
N
H
?
D
.75 GPM
1.5 GPM
Turbine Meter
VI
rD
7
N
N
0
1 Year
No
D
10 Years
No
Yes
HD Supply
Not by itself -AMR must
be in place
I
I
lUlL
to
or
w
co
tG
00
A
0
W
tO
410
N
1'n at
X
f-►
paaiue.ren8 spear jo %
Number of Seats per Software License
o
m O
0I 0
sv
O.
0
m
N
mm
w
3
m
a
ana
a
0
What is the MIU/Transmitter battery life?
3 0
o m
10'
c
v m
N_
3
m
3'
m
m
0)
0.
.m.
n
0
3
In N
fD m
3 7,3
fD
co o
o
a
3
)17
m
Q'
3
00
Cola 'Jelnlla3'Nyl)-adA2 ineq)peg
What is the broadcast frequency?
Number of Collectors/Antennas Needed
W31SAS MINI/
elea leAJa2ul/8ulSSol elea
W
A
n
N
N
W
WEIGHT
DtOD
;
c
Z
Z
.m.
All radios and collectors
are assembled in the US
No seat restrictions
Hourly reads are sent
once daily
Yes
20 Years
Yes -20 Years
Yes
Yes -3 to 5 days
Yes
Yes
Co
C
Yes
Yes, Walk -by
902-928 MHz
O
1 Watt
14 Collectors and 140
Repeaters
Yes- 45 day memory
Mueller Systems
W
CO
A
1
'
N
f9
O
N
Hourly
I t
No
p
A
to
t0
1
O
01
to
t0
at
Ili
a
Over 15
100
The system is based on
number of meters.
Yes
20 Years
Yes -20 Years
Yes -28 days estimated
N
C Yes
Yes, Walk -by or Drive-by
Cellular and Ethernet
N
1 902-928 MHz
Z
O
1/2 Watt
3 Collectors and 17
Repeaters
O
0
Not by itself -AMR must
be in place
Water Products Co.
W
WA
N
N
N
y
0
W
N
20 Yes, Walk -by or Drive-by
LAN, WAN or Cellular
I
to
to
N
a
a
N
100
The system is based on
number of meters.
X
c
,<
Yes
� 1
20 Years
Yes -20 Years
Professional Services is
based on a 6 month
Yes
I I
Yes
N
CO
w
l0
CO
1/2 Watt
3 Collectors and 18
Repeaters
Not by itself -AMR must
be in place
United Systems Score
W
A
p
N
Lc)
p
VI
W
O
m
t�
3�
20
r
g
~
MIUs send Hourly Reads
Daily_
Yes
20 Years
Yes -20 Years
i Yes — —
Yes, 2 to 4 days included
Yes
Yes
Cellular, Ethernet, Wi-Fi
auoN
j Yes
450-470 MHz
Yes
to
I—
E -coder provides 15
minute interval data
Water Resources
W
W
N
A
I A W
y
CI
O
0
1
1
}
1
i
.0.
Endpoints -32%,
C
I �
20 Years
Yes -20 Years -Prorated
after 10 years
Yes
Yes, 4 days included
Yes
Yes but there may b an'
as
additional fee
Yes, Walk -by or Drive-by
Cellular, LAN, ;Ni-Fi, PoE
N
902-928 MHz
O
9-13 transceivers and 19-
32 repeaters
1 Watt
Badger C St
D
ao
d
O.
(0A
a)
W
N
A
N
W
W
to
f!
O
to
A
Yes
Cellular, Ethernet, Wi-Fi
NO
A
N
tD
.O.
0�pp0
OAo
70
I-.
MIUs send Hourly Reads 41
Times Daily
NN
N
20 Years
Yes -20 Years
Yes, Minimum of 3 days
included
Yes
N
Yes, Walk -by or Drive-by 4 20
f{D
N
Multiple channels in the
900 MHz band
Yes
2 Watts
2
Sensus F
31 Days of Hourly Data
1
HD Supply Score 1 Total
W
W
A
t/1
t/1
W
N
O)
llt
Ui
N
0
8
a3ueualuleVj iohano3 AlJeaA
aoueualulelp AlJeaA playpueH
a3ueualuleyy aiemlio5 AlJeaA
N
UI
N
O
0
O
to
0
0
O
t/1
V
O
p
8
N
N
N
VI
NJ
8
N
NJ
NJ
O
8
N
1A
N
8
8
N
O
0
0
8
N
0
8
r
N
N
8
8
0
8
0
8
N
8
T
r
N
01
8
O
O
N
N
0
O
O
8
O
8
N
N
N
O
8
T
w
W
8
0
O
a
N
8
N
W
00
A
N N
1.4 0~O N N
1.0
A 0 V
t0 O N
8 8 8
N
O
8
O
0
O
N
CO
V
A
01
N
N
N
In8
8
N
8
8
N
UI
8
8
N
0
8
N
VI
8
S33i 11/f1NNV
N
W
N
01
N
O
Ir
O
N
N
N
8
[Cellular Backhaul Charge Annually 1
Neptune Field Service Tool
IT•aveland Expenses
Installation Cost per Repeater
GPRS Fees (Communication Backhaul)
Engineering/Professional Services
File Interface with City Software
'Software Training (Per Day)
Hub Data Collector Yearly Maintenance
Hydrant Repeaters
Meter Interface Units/Transmitters
Hand held Readers
Installation Cost per Antenna(if not included above)
Data Collection Units(Antennas)
Software
'AMR SYSTEM
8" Meter, tail pieces and register (Cu.Ft.) 1
6" Meter, tail pieces and register (Cu.Ft.)
4" Meter, tail pieces and register (Cu.Ft.)
3" Meter, tail pieces and register (Cu.Ft.)
METERS -LARGE -3", 4" & 6"
2" Meter, tail pieces and register (Cu.Ft.)
1 1/2" Meter, tail pieces and register (Cu.Ft.)
METERS -MEDIUM -11/2" & 2"
1" x 10 3/4" Meter, tall pieces and register (Cu.Ft.)
3/4" x 9" Meter, tail pieces and register (Cu.Ft.)
15/8" x 7 1/2" Meter, tail pieces and register (Cu.Ft.)
METERS -SMALL -S/8" to 1"
PROPOSED PRICES
O
A
A
O1
01
N
O
OS
OS
OOE
DES PLAINES
ESTIMATED
QUANTITY
141
14
I -
a
14
0
14
14
O
A
A
T
01
O
0
300
50
MUELLER
SYSTEMS
ESTIMATED
QUANTITIES
Mueller Systems
Hersey Meters
$360.001
N
a
v
O
O
$5,000.00
$1,200.00
$350.00
$210.00
$123.00
$5,400.00
$3,575.00
$1,200.00
N
VI
W
CO
0
N
LO
N.
VI
O
V,
$2,587.60
NJ
C1
O
$452.25
$277.851
$192.80
$237.40
UNIT PRICE
in
O
8
IA
O
8
IA
O
8
$0.00
Ail
0
8
N
A
0
8
N
N
pA
O
8
$5,000.00
W
01
8
8
4/1
tD
8
8
in
.1N0
A
8
8
$0.00
N
N
N
8
$0.001
$50,050.00
$16,800.00
$27,000.00
N
O
8
$18,295.201
$0.00
$0.00
N
.1.-•W
OT1
O
0
$15,525.60
O
8
$9,045.00
$3,369.60
$0.00
$0.00
$0.00
$13,892.50
$57,840.00
$11,870.00
TOTAL COST
V
1-.
N
O W W r
0 A
A
Cr,
--- -------
20
6
OS
300
50
WATER
PRODUCTS
ESTIMATED
QUANTITIES
Water Products Company
Elster Meters
$200.001
I $3,200.00
I $143,500.00
N
88
$69,500.00
$13,000.00
$8,200.00
$4,500.00
tr.
Vt N
0 0
88
[ $2,350.00
N
N
8
8
$560.00'1
$680.001
i/,
NJ
w
88
$90.00
$130.001
UNIT PRICE
L. $0.00
$0.00
0
$
$3,400.00
$54,400.00
$0.00
N
w
0
$
$0.00
$0.001
$0.00
0
888
0
UI
$69,500.00
$39,000.00
$24,600.00
$22,500.00
0
N
01
0 0 0
$9,400.001
N
w
8
8
I- $0.001
N N
a .+
0 8 8
888
$0.00
0
0
$9,650.00
N N
01 v
0$
88
TOTAL COST
■+
I- 81
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1
3
21
5
440
1 O A
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UNITED
SYSTEMS
ESTIMATED
QUANTITIES
UNITED SYSTEMS
Elster Meters
N
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01
W
01
8
$3,405.00
Npp
A
V
O
O
8
$10,620.00
$13,900.00
$2,614.28
$4,610.00
$70.80
$3,767.50
$0.00
[ $2,281.45'1
N
0
NJ
t0
$1,366.75
$1,385.28
N
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$10,620.00
$41,700 00
$54,899.88
$23,050.00'
$31,152.00
N
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01
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$27,335.00
$8,311.68
$0.00
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$24,300.00
$5,440.50
TOTAL COST
I+
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50
WATER
RESOURCES
ESTIMATED
QUANTITIES
WATER RESOURCES
Neptune Meters
-18LA
O
8
OON
O
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I $2,500.00
$4,250.00
$13,000.00
$6,200.00
$3,875.00
$85.00
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$457.00
.N
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$99.00
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$2,500.001
$0.00
$0.001
$0.001
$4,250.00
$65,000.00
$31,000.00
$19,375.00
$37,400.00
$12,840.00
$0.00
$0.00
$0.00
N N4/1
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$6,840.001
$2,742.00
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$24,150.00
$4,950.00
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H
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20 $390.00
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N
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BADGER UNIT PRICE
METER
ESTIMATED
QUAN11
BADGER METER
$1,800.00
in
N 01
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$27,000.00
$0.00
$25,000.00.
$31,780.00
$0.00
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$0.00
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$14,956.80
N
O
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$10,492.80
N
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$2,940.0]0
$7,800.00
N
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$40,200.00
TOTAL COST
A UI O N N
0
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HD SUPPLY
ESTIMATED
QUANTITIES
HD SUPPLY
Sensus Meters
I
$33,000.00
$35,000.00
$0.00
$4,500.00
$102.00
VI
W
8
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N
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$70,000.00
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$22,500.00
$44,880.00
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TOTAL COST
2012 AMR AND WATER METERS RFP
CITY OF
DES PLAINES
IWNOIS
City of Des Plaines
Public Works & Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel: 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: November 1, 2012
To: Mike Bartholomew, City Manager
From: Timothy Oakley, P.E., CFM, Director of Public Works & Engineering
Dorothy Wisniewski, Director of Finance
Re: Water Meter Amnesty Options
Issue: The City Council has expressed an interest in establishing a procedure for dealing with water
meter reading discrepancies resulting from inaccurate reads from the City's meter reading
equipment.
Analysis: The City's typical residential water meter system includes an analog remote reading
device on the outside of the home/building to preclude the need to enter the home/building to read
the meter for billing purposes. However, over time, the mechanical dial on the remote device will
under register due to wear and weather conditions. The meter itself (located on the inside of the
house), connected to the water service within the house, gives a true and accurate reading. We
estimate that 10 to 15% of the roughly 16,000 residential meters have a notable discrepancy
between the meter reading and the remote reading. The discrepancy typically comes to light when
the inside meter is read by Public Works personnel as a final reading in connection with the resale
of a home, or in response to a suspected water billing inconsistency discovered by the City or the
resident.
This meter reading discrepancy between the outside remote and the actual consumption on the
inside meter causes residents to be under billed. Once the fault is discovered, the PW Water
Division will obtain the correct read from the interior meter, replace the faulty equipment and
provide the mismatched reads to Finance for billing. The residents are then billed for the difference,
which averages around $175 but can be several hundred dollars. In these extreme cases residents
are provided payment plans for up to two years. Currently, the City has 13 payment plans due to
this issue.
After analyzing this problem staff suggests the following four options:
• Option #1 - The PW Water Division will replace the current water meter equipment with
new digital equipment. Any discrepancies with the current equipment would be billed at
current rates. The corresponding storm water fee and sanitary sewer fee would be assessed
as well.
1
• Option #2 - The PW Water Division will replace the current water meter equipment with
new digital equipment. Any discrepancies with the current equipment would be billed to the
resident. The resident would have a choice to pay the balance in full, opt for a payment plan,
or the City would issue a lien on the property which would be recaptured upon future sale of
the property. The lien option would not be available to rental units.
• Option #3 - The Water Division will replace the current water meter equipment with new
digital equipment. Any discrepancies with the current equipment would be adjusted and
billed at a reduced rate corresponding to the historical water rates over the current life of the
water meter.
Example: The water meter has been in service for five years and a 100 unit (1 unit =
100 cubic feet) discrepancy is recently discovered. It will be assumed that the
discrepancy occurred uniformly over the five-year life of the meter (in other words,
20 units per year over the five-year period). The resident will be billed 20 units at
the 2008 rate, 20 units at the 2009 rate, 20 units at the 2010 rate, 20 units at the 2011
rate, and 20 units at the 2012 rate. The resident could repay the discrepancy over a
five-year period.
• Option #4 - The PW Water Division will replace the current water meter equipment with
new digital equipment. Any discrepancies with the current equipment would be billed at the
current purchase rate for water from the City of Chicago. This option would only charge the
water costs ($1.875 per unit of consumption) to recoup the amount paid to Chicago for the
water. This option also allows for Utility Billing staff to process the discrepancies in a
manageable process.
In terms of the options above, assuming a discrepancy of 100 units, the following are the charges
which would be assessed for the property based on the above options:
The City Council is asked to consider the above alternatives. All options would require replacement
of the water meter and access granted from the resident to City staff to perform this work. The
program would not be retroactive for prior cases of meter discrepancies. The program should be in
place until all current analog meters are replaced.
Recommendation: Staff recommends that the City Council proceed with Option #4 allowing for
the equipment to be replaced within the place of residence and also for the City to be able to recoup
the cost of the water used which has already been paid to the City of Chicago.
2
Description
Amount Owed
Option #1
Billed at current rates for water, storm water and sanitary
sewer.
$588.50
Option #2
Billed at current rates for water, storm water and sanitary
sewer. Offered a payment plan.
Or, lien placed on property and collected at the time of
real estate transfer.
$588.50
Option #3
Billed at previous rates for water, storm water and
sanitary sewer over the life of the meter.
$386.77
Option #4
Billed at the current City of Chicago water purchase rate.
$187.50
The City Council is asked to consider the above alternatives. All options would require replacement
of the water meter and access granted from the resident to City staff to perform this work. The
program would not be retroactive for prior cases of meter discrepancies. The program should be in
place until all current analog meters are replaced.
Recommendation: Staff recommends that the City Council proceed with Option #4 allowing for
the equipment to be replaced within the place of residence and also for the City to be able to recoup
the cost of the water used which has already been paid to the City of Chicago.
2
CITY OF DES PLAINES
RESOLUTION R - 139 - 12
A RESOLUTION AUTHORIZING REPLACEMENT OF
WATER METER EQUIPMENT AND RECOUPMENT OF
COSTS FOR ACTUAL WATER CONSUMPTION.
WHEREAS, the City's residential water meter system includes a water meter located
inside a building ("Water Meter") and an analog remote device located outside a building
("Remote Device") (collectively, "Water Meter Equipment"); and
WHEREAS, a Remote Device is used to record water usage in a building for billing
purposes without the need to enter the building to read a Water Meter; and
WHEREAS, the City purchases water from the City of Chicago for $1.875 per unit
("Unit Price") and bills residents for the amount of water that they use; and
WHEREAS, the City has determined that weather conditions and general wear and tear
over time can cause a Remote Device to record less than the actual amount of water used by
residents ("Under Recorded Water"), which is evident from a discrepancy between readings on a
Water Meter and a Remote Device serving the same building; and
WHEREAS, Under -Recorded Water causes the City to bill residents for an amount less
than the amount that they are obligated to pay based on actual water usage ("Under Billing");
and
WHEREAS, Title 9, Chapter 1, Section 6 of the City Code of the City of Des Plaines
provides that if a Remote Device fails to accurately record water usage in a building for any
reason, then the City shall bill residents for water based on the Water Meter reading; and
WHEREAS, the City has determined that it can reduce Under -Recorded Water and
recoup amounts owed by residents due to Under Billing by replacing the Water Meter Equipment
with new digital equipment ("Digital Equipment") and charging property owners the Unit Price
for each unit of Under -Recorded Water; and
WHEREAS, the Mayor and the City Council have determined that it is in the best
interest of the City to replace the Water Meter Equipment with Digital Equipment and to charge
property owners the Unit Price for each unit of Under -Recorded Water;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
1
SECTION 1: The Des Plaines City Council hereby authorizes the replacement of the
Water Meter Equipment with Digital Equipment.
SECTION 2: The Des Plaines City Council hereby authorizes charging property owners
the Unit Price for each unit of Under -Recorded Water.
SECTION 3: This Resolution shall be in full force and effect from and after its passage
and approval according to law.
PASSED this day of , 2012.
APPROVED this day of , 2012.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2012Adopt Water Meter Amnesty Program
2