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08/20/2012'CITYOFA ` I/ °9" «. 18 35 MI 1' ij ^l/ DES PLAINES % ILLINOIS 7 City Council Agenda Monday, August 20, 2012 Executive Session — 6:00 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION (to be sent under separate cover) SETTING THE PRICE FOR SALE OR LEASE OF PROPERTY REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION ACTION (if reported out) SETTING THE PRICE FOR SALE OR LEASE OF PROPERTY DRAFT` 8/14/2012 10:02 AM Monday, August 20, 2012 City of Des Plaines City Council Agenda I' a g e 2 CONSENT AGENDA: 1. Minutes/Regular Meeting — August 6, 2012 2. Minutes/Executive Session — August 6, 2012 3. Approve Commission Appointment from August 6, 2012 to the Youth Commission of Pam Newford (Term to expire 12/01/14) 4. Approve Commission Re -appointment from August 6, 2012 to the Consumer Protection Commission of Torn Mattox (Term to expire 8/30/15) 5. Approve Commission Re -appointment from August 6, 2012 to the Consumer Protection Commission of Tim Hardt (Term to expire 8/30/16) 6. Approve Commission Re -appointment from August 6, 2012 to the Consumer Protection Commission of Lisa DuBrock (Term to expire 8/30/16) 7. Approve Commission Re -appointment from August 6, 2012 to the Consumer Protection Commission of James Albrecht (Term to expire 8/30/16) 8. Approve Commission Re -appointment from August 6, 2012 to the Architectural Commission of George Geldis (Term to expire 08/31/15) 9. Approve Purchase for Late Summer Tree Planting and Planting Labor through the West Central Municipal Conference — Suburban Tree Consortium, 2000 Fifth Avenue, Building J, River Grove, IL 60171 in the not -to - exceed amount of $50,000.00 9a. RESOLUTION R-102-12/Purchase Trees and Planting Labor through the WCMC 10. Approve Purchase of Radio Microphones for Police Department from Television Equipment Associates, P.O. Box 404, Brewster, NY 10509 in the amount of $19,765.00 to be paid for from Asset Forfeiture Funds 10a. RESOLUTION R-103-12/Purchase of Radio Microphones for Police Department Tactical Response Team 11. Approval of IKE Program -Specific Procedures and Policies to Receive CDBG-DR Funding for Program Implementation 1 la. RESOLUTION R-104-12/Approve CDBG Illinois "IKE" ED — Business Stimulus Program Procedures and Policies 12. SECOND READING/ORDINANCE M-26-12/Liquor License Renumbering 13. SECOND READING/ORDINANCE M-27-12/Conditional Use Permit for a Parking Pad at 1954 Webster, Case #12 -043 -PP END OF CONSENT AGENDA DRAFT: 8/14/2012 10:02 AM Monday, August 20, 2012 City of Des Plaines City Council Agenda " a Q e 13 COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Matt Bogusz, Chair a. Warrant Register in the amount of $3,592,513.13 — RESOLUTION R-101-12 2. PUBLIC SAFETY — Alderman Mark Walsten, Chair a. Discussion of Radio Amplifiers in Order to Allow for Police and Fire Departments to Send and Receive Radio Signals Within Buildings in the City — ORDINANCE M-29-12 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE SEPTEMBER 4, 2012 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS 1. Discuss the Relocation of Bus Shelter within the TIF #1 Downtown Streetscape Phase 1 Plan (postponed from July 2nd City Council Meeting) NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-101-12/Warrant Register 2. a. FIRST READING - ORDINANCE M-29-12/Approve Radio Amplifiers in Order to Allow for Police and Fire Departments to Send and Receive Radio Signals Within Buildings in the City 3. a. Redistricting of Ward Boundaries MANAGER'S REPORT Introduction of Holland & Knight — Peter Friedman and Steven Elrod ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. DRAFT: 8/14/2012 10:02 AM CALL TO ORDER: Consent Agenda Item #1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, AUGUST 6, 2012 The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Martin J. Moylan at 6:30 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, August 6, 2012. ROLL CALL: Roll call indicated the following Aldermen present: Robinson, Bogusz, Brookman, Walsten, Wilson and Charewicz. Alderman Sayad arrived at 6:32 p.m. Alderman Haugeberg was absent. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Acting Police Chief Kozak, Fire Chief Wax, Director of Human Resources Earl, Director of Public Works and Engineering Oakley, Building & Property Inspection Supervisor Ehrke, Senior Planner Mangum, Associate Planner Yu and City Attorney Wiltse. EXECUTIVE SESSION: PRAYER AND PLEDGE: PUBLIC HEARING/PY20t2 CDBG ANNUAL ACTION PLAN: DISCUSSION: Moved by Robinson, seconded by Bogusz, to go into Executive Session to discuss Pending Litigation and review Executive Session Minutes. Motion passed unanimously without objection. The City Council recessed at 6:31 p.m. The City Council reconvened at 7:00 p.m. Roll call indicated the following Aldermen present: Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson and Charewicz. Alderman Haugeberg was absent. The opening prayer was given by The Reverend Steven Godfrey of St. Martin's Episcopal Church, followed by the Pledge of Allegiance to the Flag. MINUTES OF THE PUBLIC HEARING HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER. MONDAY. AUGUST 6. 2012 Mayor Moylan called the Public Hearing to order at 7:05 p.m. The Public Hearing was being held pursuant ,o 'egal notice (p b ished in the local newspaper on July 6, 2012) to discuss the Program Year 2012 (PY2012) Community Development Block Grant Annual Action Plan. Associate Planner Yu addressed the City Council reviewing his Memorandum of July 25, 2012 which explained the Annual Action Plan that the City must submit to the U.S. Department of Housing and Urban Development (HUD) in order to receive $269,783.00 in Community Development Block Grant (CDBG) funding to assist low- and moderate -income residents. Mayor Moylan asked for comments from the aldermen and the public. There PUBLIC HEARING: (Cont'd) Page 2 of 14 8/6/12 were no comments. Final action on this matter under Items 4 and 4a on the Consent Agenda this evening. The Public Hearing was adjourned at 7:08 p.m. The City Council reconvened at 7:09 p.m. CITIZEN Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council expressing PARTICIPATION: his concerns about downtown Des Plaines; there is a second downtown with two large supermarkets and fast food places on Elmhurst Road; he urged the Council to pay attention to these areas. Ms. Candee Cole, 1530 Pennsylvania Avenue, addressed the City Council announcing that Neighbors Helping Neighbors needs volunteers; the Des Plaines Community Foundation is hosting a fundraiser at Rivers Casino on September 7, 2012 from 4 — 8 p.m. - call Rosemary Argus at 847-297-4932 for further information; everyone is invited to National Night Out at the Des Plaines Police Department on August 7, 2012 from 5:30 — 9:00 p.m. Mr. Al Brown, 675 Pearson Street, addressed the City Council stating that the sound issues should look at comparative and qualitative measures; smells and scent levels should also be investigated regarding moving the PACE bus shelter. Mr. Chester Kulis, 407 East Berkshire, Mount Prospect, addressed the City Council regarding Maxon's request to move their business; he gave examples of incidents involving guns and urged the City Council to pass a resolution banning guns. There were no objections by the aldermen to allow more residents to speak about items not on the agenda. Mrs. Sandra Dillon, 2251 Pine Street, addressed the City Council stating the Fountain Blue made some improvements; the DJ started playing music loudly; it was disturbing to family members; two tickets were issued; what is the plan to resolve this situation; she urged the Council fix the problem. Ms. Mary Ann Naccarato, 2231 Pine Street, addressed the City Council expressing her frustration; the problem has been well identified; why is it the burden of the residents to deal with the noise problem; the police force knows about it. Mr. Bill Dillon, 2251 Pine Street, addressed the City Council stating there are three components to the noise issue with Fountain Blue: the DJ, music and crowd; he read the report from the sound consultant; has everything been done by the Fountain Blue; there is more to be done regarding this issue; they recommend an acoustic consultant be brought in; Illinois has studied the noise EXECUTIVE SESSION MINUTES/ BIANNUAL REVIEW: Page 3 of 14 8/6/12 issue; normal citizens are concerned about property values, peace and quiet. Moved by Robinson, seconded by Sayad, to concur with consensus in Executive Session that the following Executive Session minutes, or portions thereof, no longer require confidential treatment and are available for public inspection as recommended by City Attorney Wiltse in his memo of July 25, 2012: April 15, 1996 June 9. 1997 July 21, 1997 January 19, 1998 April 6, 1998 May 4, 1998 June 15. 1998 September 8, 1998 September 21, 1998 October 19, 1998 December 7, 1998 March 15, 1999 June 21, 1999 July 6, 1999 August 16, 1999 October 4, 1999 December 4. 1999 Motion declared carried. - PENDING LITIGATION Tax Objections -CITY LIAISON AD HOC COMMITTEE -PERSONNEL - PENDING LITIGATION Tax Objections -PERSONNEL Assistant City Attorney -AMENDMENTS TO EXECUTIVE SESSION MINUTES OF MAY 4. 1998 -SETTLEMENT OF A WORKER'S COMPENSATION CLAIM AND EXECUTIVE SESSION MINUTES OF JUNE 1, 1998 -PENDING LITIGATION Request for Insurance Benefits on Retirement -PENDING LITIGATION Request for Insurance Benefits on Retirement -PENDING LITIGATION Request for Insurance Benefits on Retirement - PENDING LITIGATION Tax Objections -PROBABLE AND IMMINENT LITIGATION Special Flood Hazard Exemption -SETTING A DATE FOR THE EVALUATION OF THE CITY MANAGER -PENDING LITIGATION AND ADDITIONS TO THE EXECUTIVE SESSION MINUTES OF JUNE 21,1999 -PENDING LITIGATION Worker's Compensation Claim -PENDING LITIGATION Worker's Compensation Claim -PENDING LITIGATION Worker's Compensation Claim Moved by Robinson, seconded by Brookman, to concur with consensus in Executive Session that after a review, that a need for confidentiality still exists as to all or part of the remaining Executive Session minutes, the rest continue to remain unreleased. Motion declared carried. CONSENT AGENDA: MINUTES: Consent Agenda LIQ. LIC. RENUMBERING: Consent Agenda Ordinance M-26-12 AGR./WIRELESS VOICE AND DATA SVCS.: Consent Agenda Resolution R-95-12 CDBG PROGRAM YEAR 2012 ANNUAL ACTION PLAN: Consent Agenda Resolution R-98-12 Page 4 of 14 8/6/12 Motion by Robinson, seconded by Sayad, to establish the Consent Agenda except for Items 5 and 5a. Motion declared carried. Motion by Robinson, seconded by Charewicz, to approve Consent Agenda except for Items 5 and 5a. Upon roll call, the vote was: AYES: 6 -Robinson, Bogusz, Sayad, Brookman, Wilson, Charewicz NAYS: 0 -None ABSENT: 2-Haugeberg, Walsten (not present during vote) Motion declared carried. Minutes were approved; Staff recommendations and requests were approved; Ordinance M-26-12 was placed on First Reading; Resolutions R-95-12 and R- 98-12 were adopted. Moved by Robinson, seconded by Charewicz, to approve minutes of the Regular Meeting of the City Council held July 16, 2012, as published. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to concur with Staff recommendation to place on First Reading Ordinance M-26-12, AN ORDINANCE AMENDING TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "INTOXICATING LIQUORS," SECTION 5, "LICENSE FEES AND NUMBER," OF THE DES PLAINES CITY CODE. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve a 2 -year Agreement with Verizon Communications for Wireless Voice and Data Services for a period of two years and that the Director of Finance be authorized to make payments to Verizon Wireless, P. O. Box 25505, Lehigh Valley, Pennsylvania 18002-5505 upon receipt of invoices for a period of two years; and further recommend to adopt Resolution R-95-12, A RESOLUTION AUTHORIZING THE EXECUTION OF A TWO YEAR AGREEMENT BETWEEN VERIZON WIRELESS AND THE CITY OF DES PLAINES FOR WIRELESS VOICE AND DATA SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve submission of the Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) in order to receive $269,783.00 in Community Block Grant (CDBG) funding to assist low- and moderate -income residents for Program Year 2012 (PY2012) beginning October 1, 2012 and ending on September 30, 2013; and further recommend to adopt Resolution R- 98-12, A RESOLUTION APPROVING THE CITY OF DES PLAINES COMMUNICATY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2012 ANNUAL ACTION PLAN. Motion declared carried as approved unanimously under Consent Agenda. FIRST AMENDMENT/ BUS. DEV. AGR./ MIDWEST GAMING: Resolution R-100-12 COMMISSION APPOINTMENTS/ REAPP'TS: WARRANT REGISTER: Page 5 of 14 8/6/12 Alderman Brookman requested that this Item be removed from Consent Agenda. City Manager Bartholomew answered questions from the Aldermen. Moved by Bogusz, seconded by Robinson, to concur with Staff recommendation to approve amending the Business Development Agreement between the City of Des Plaines and Midwest Gaming and Entertainment, LLC; and further recommend to adopt Resolution R-100-12, A RESOLUTION AUTHORIZING AN AMENDMENT TO THE BUSINESS DEVELOPMENT AGREEMENT BETWEEN MIDWEST GAMING & ENTERTAINMENT, LLC AND THE CITY OF DES PLAINES APPROVED BY RESOLUTION R-168-08. Upon roll call, the vote was: AYES: 7 -Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. COMMISSION APPOINTMENTS & REAPPOINTMENTS: Presented for your consideration — NO ACTION REQUIRED: YOUTH COMMISSION - APPOINTMENT Pam Newford — Term to Expire 12/01/14 CONSUMER PROTECTION COMMISSION — REAPPOINTMENTS Tom Mattox — Term to Expire 08/30/15 Tim Hardt — Term to Expire 08/30/16 Lisa DuBrock — Term to Expire 08/30/16 James Albrecht — Term to Expire 08/30/16 ARCHITECTURAL COMMISSION - REAPPOINTMENT George Geldis — Term to Expire 08/31/15 Ms. DuBrock appeared before the City Council, introduced herself and thanked the Council for giving her the opportunity to serve on the Consumer Protection Commission; she is a CPA and business owner. MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Bogusz, Chair Moved by Walsten, seconded by Robinson, to recommend to the City Council approval of the August 6, 2012 — Warrant Register, in the total amount of $4,274,077.41; and further recommend that Resolution R-99-12 be adopted at appropriate time this evening. Motion declared carried. cbs?)-Y— Page 6 of 14 8/6/12 COMMUNITY DEVELOPMENT — Alderman Walsten, Vice Chair EXEMPTION/ Building & Property Inspection Supervisor Ehrke reviewed his Memorandum WATER WELL/ of June 18, 2012 regarding a request for consideration of continued use of an 2269 SOUTH existing well for irrigation by Petitioners Edward and Norma Thompson, at WOLF ROAD: 2269 South Wolf Road. Staff recommends that the well be capped and taken out of service. Building & Property Inspection Supervisor Ehrke and City Attorney Wiltse answered questions from the Aldermen. Attorney John O'Brien, representing the Petitioners, addressed the Committee of the Whole stating that the water was tested by a certified company; the results were satisfactory; there were no cross connections. Dr. Madeline McKernan, 1920 Andy Lane, addressed the Committee of the Whole stating that the man should be allowed to keep his well. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole stating his opinion that the attorney representing the buyer did not tell him everything; give him a little slack. Ms. Candee Cole, 1 530 Pennsylvania Avenue, addressed the Committee of the Whole stating that these are hard economic times of foreclosure; people should hire a home inspector; the City should clarify the language. Moved by Brookman, seconded by Charewicz, to approve the request of continued use of existing well for irrigation at 2269 South Wolf Road. Motion declared FAILED. Aldermen Brookman, Walsten and Charewicz agreed. Aldermen Robinson, Bogusz, Sayad and Wilson did not agree. COND. USE/ Building & Property Inspection Supervisor Ehrke reviewed his Memorandum PARKING PAD/ of July 16, 2012 regarding a request by Petitioner Jin Zhao Huang for a 1954 WEBSTER Conditional Use as required by Section 10-1-11,A,4b of the adopted City Code LANE: to authorize a parking pad located in the front yard of 1954 Webster Lane (Case #12 -043 -PP). Petitioner originally requested that he be allowed to cover greater than 50% of the front yard with paved surface. Conversation with owner provided result of limiting the overall paved surface for vehicular ingress/egress or parking use to a twenty-five foot (25') maximum width extending from the North property line to approximately 9' South of the garage. The paved surface would be installed in such a manner so as to provide drainage away from the buildings and the adjoining property to the North. The sidewalk, apron/approach installation shall match the width of the paved surface at the property line and flare in a straight line pattern to the required three foot maximum on each side as it abuts the paved surface of the right of way on Webster Lane. Staff recommends approved of this request as so depicted in these recommendations. f� COND. USE/ PARKING PAD/ 611 POLYNESIAN DRIVE: COND. USE/ VARIATION/ 1490 EAST OAKTON STREET: Page 7 of 14 8/6/12 Moved by Sayad, seconded by Robinson, to recommend to the City Council approval of Conditional Use for parking pad at 1954 Webster Lane. Motion declared carried. Building & Property Inspection Supervisor Ehrke reviewed his Memorandum of July 9, 2012 regarding a request by Petitioner Neal Berggren for a Conditional Use as required by Section 10-1-11,A,4b of the adopted City Code to authorize a parking pad located in the front yard of 611 Polynesian Drive (Case #12 -045 -PP). Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole stating that since there are flooding problems in Des Plaines a boat might come in handy. Petitioner Neal Berggren addressed the Committee of the Whole requesting that the ordinance be advanced to second reading this evening. Moved by Wilson, seconded by Robinson, to recommend to the City Council approval of Conditional Use for parking pad at 611 Polynesian Drive. Motion declared carried. Senior Planner Mangum reviewed his Memorandum of July 12, 2012 regarding a request by Hi Tech Energy Inc./Fareed Lalani, 9434 Oliphant Avenue, Morton Grove, Illinois for a Conditional Use Permit under Section 7.3-6-C and a major variation to Table 7.3.1 of the 1998 City of Des Plaines Zoning Ordinance, as amended, to operate a convenience mart fueling station on a site of less than 20,000 square feet in the C-3 Zoning District (Case #12 -038 -CU -V). The Petitioner must meet the following conditions: 1. Prior to the issuance of the Conditional Use Permit, a revised Site Plan shall be submitted with parking spaces and a trash enclosure that meet code requirements, reduced driveway and curb cut on Cora Street that is reduced to 24' in width at the property line, and a physical separation of the southernmost fueling lane from the sidewalk along Oakton Street to the satisfaction of the Directors of Community and Economic Development and Public Works and Engineering. 2. Prior to issuance of the conditional Use Permit, the applicant shall submit a Landscape Plan with a minimum of two parkway trees on Cora Street, an extended landscape island along Cora Street to line up with the reduced curb cut, and shrubs at a rate of one per 3 feet of yard length within the areas on the Site Plan labeled as landscape islands. 3. Prior to issuance of the Conditional Use Permit, the applicant shall complete site improvements as indicated on the revised Site and Landscape Plans. 4. Prior to the issuance of the Conditional Use Permit, signage shall be removed from the fence along the western property line. Page 8 of 14 8/6/12 COND. USE/ 5. All landscaping materials shall be maintained in good condition so as to VARIATION/ present a healthy and orderly appearance, and plant material not in this 1490 EAST condition shall be replaced when necessary and shall be kept free of OAKTON refuse and debris. STREET: 6. Hours of operation shall be limited to 6:00 a.m. to 11:00 p.m. (Cont'd) COND. USE/ 33 SOUTH EAST RIVER ROAD: Moved by Sayad, seconded by Robinson, to recommend to the City Council approval of Conditional Use Permit and major Variation for 1490 East Oakton Street. Motion declared carried. Senior Planner Mangum reviewed his Memorandum of July 12, 2012 regarding a request by Petitioner Albert Dashto, 33 South East River Road, Des Plaines, Illinois for a Conditional Use Permit under Section 7.3-6-C and a major variation to Table 7.3.1 of the 1998 City of Des Plaines Zoning Ordinance, as amended, to authorize motor vehicle sales on a site of less than 25,000 square feet in the C-3 Zoning District (Case #12 -041 -CU -V). The Petitioner must meet the following conditions: 1. Prior to issuance of the Conditional Use Permit, the applicant shall submit a Landscape Plan in compliance with Perimeter Parking Lot Landscaping requirements, Interior Parking Lot Landscaping requirements, and Landscape Buffer requirements per Sections 10.8-2, 10.8-3, and 10.9-3 of the Zoning Ordinance. 2. Prior to issuance of the Conditional Use Permit, the applicant shall complete site improvements as indicated on the Site and Landscape Plans. 3. Hours of operation shall be limited to: Monday -Friday: 8:00 a.m. to 6:00 p.m., Saturday 8:00 a.m. to 3:00 p.m. 4. The number of vehicles for sale shall be limited to no more than 8. 5. All repairs of vehicles shall occur inside the building. 6. Prior to the issuance of the Conditional Use Permit, the applicant shall submit a photometric plan that limits the maximum amount of horizontal foot-candles on residential properties to not more than 0.1 foot-candles at the single-family residential property line. 7. All landscaping materials shall be maintained in good condition so as to present a healthy and orderly appearance, and plant material not in this condition shall be replaced when necessary and shall be kept free of refuse and debris. 8. All parking areas shall be surfaced and striped to meet all applicable Building Code hard surface requirements. 9. All signs shall be brought into compliance with the City of Des Plaines Zoning Ordinance. Moved by Sayad, seconded by Charewicz, to recommend to the City Council approval of Conditional Use Permit and major Variation for ; 490 East Oakton Street. Motion declared carried. Page 9 of 14 8/6/12 ZONING Senior Planner Mangum reviewed his Memorandum of July 12, 2012 regarding ORDINANCE/ a Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as TEXT amended, amending Table 7.3.1, Commercial Districts Use Matrix, to allow for AMENDMENT: Pawn Shops in the C-3 General Commercial District (Case #12 -040 -TA). Alderman Walsten stated that he is not in favor of pawn shops. Alderman Robinson agreed with Alderman Walsten; this would have a negative impact on the City. Alderman Bogusz stated that it should be by permit, not conditional use; he is against it; he will vote no. Alderman Sayad will vote no. Alderman Charewicz stated he is against the text amendment, not the applicant. City Attorney Wiltse answered questions from the Aldermen. Alderman Brookman will vote no. Petitioners Peter Kozysa, 26 Echo Hill Drive, Lake in the Hills, Illinois and Jack Winnick, 776 Meadow Drive, Des Plaines, Illinois addressed the Committee of the Whole and answered questions. At the July 9, 2012 meeting of the Des Plaines Plan Commission, a motion was carried to deny recommendation (2-1) of a Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.3.1, Commercial Districts Use Matrix, to allow for Pawn Shops in the C-3, General Commercial District. Moved by Charewicz, seconded by Wilson, to accept the text amendment in order to allow Pawn Shops as a permitted use within C-3, General Commercial zoned areas of the City. Alderman Charewicz withdrew his motion and Alderman Wilson withdrew his second. City Manager Bartholomew recommended that this matter be postponed. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole asking if a background check is made; he gave an example when a background check had not been conducted. Moved by Robinson, seconded by Sayad, to DENY the request for a text amendment in order to allow Pawn Shops as a permitted use within C-3, Page 10 of 14 8/6/12 General Commercial zoned areas of the City. Motion declared carried. Aldermen Wilson and Charewicz did not agree. COND. USE Senior Planner Mangum reviewed his Memorandum of July 12, 2012 regarding PERMIT/ a request by Petitioner Maryana Kolos, for a Conditional Use Permit under 1784 EAST Section 7.3-6-C of the 1998 City of Des Plaines Zoning Ordinance, as amended, OAKTON to authorize the operation of a Massage Therapy (Massage Parlor) use in the C - STREET: 3 District at 1784 East Oakton Street (Case #12 -017 -CU). The Zoning Board of Appeals did not approve the Conditional Use Permit for the operation of a Massage Therapy (Massage Parlor) use in the C-3 District (3- 4). Moved by Robinson, seconded by Sayad, to recommend to the City Council approval of a Conditional Use Permit under Section 7.3-6-C of the 1998 City of Des Plaines Zoning Ordinance, as amended, to authorize the operation of a Massage Therapy (Massage Parlor) use in the C-3 District at 1784 East Oakton Street. Motion declared FAILED. Aldermen Robinson, Sayad and Walsten voted yes. Aldermen Bogusz, Brookman, Wilson and Charewicz voted no. PUBLIC SAFETY — Alderman Walsten, Chair FIRE DEPT./ Fire Chief Wax reviewed his Memorandum of July 23, 2012 regarding Free CPR CLASSES: Public CPR/AED Training and options for classes with a minimal fee. Moved by Robinson, seconded by Sayad, to approve an expenditure up to $2,500.00 for the Fire Department to conduct CPR classes (2 classes in April and 2 classes in October) for Des Plaines residents only at no charge. Motion declared carried. Alderman Wilson did not agree. MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. WARRANT Moved by Bogusz, seconded by Sayad, to concur with recommendation of REGISTER: Committee of the Whole to adopt Resolution R-99-12, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE R-99-12 MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $4,274,077.41. Upon roll call, the vote was: AYES: 7 -Robinson, Bogusz, Sayad Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. EXEMPTION/ Moved by Sayad, seconded by Robinson, to DENY the request of continued WATER WELL/ use of existing well for irrigation at 2269 South Wolf Road. Upon roll call, the 2269 SOUTH WOLF ROAD: COND. USE/ PARKING PAD/ 1954 WEBSTER LANE: Ordinance M-27-12 COND. USE/ PARKING PAD/ 611 POLYNESIAN DRIVE: Ordinance M-28-12 ORDINANCE M-28-12 COND. USE/ PARKING PAD/ 611 POLYNESIAN DRIVE: COND. USE/ VARIATION/ 1490 EAST OAKTON STREET: Ordinance Z-23-12 ORDINANCE Page 11 of 14 8/6/12 vote was: AYES: 5 -Robinson, Bogusz, Sayad Wilson, Charewicz NAYS: 2 -Brookman, Walsten ABSENT: 1-Haugeberg Motion declared carried. Moved by Walsten, seconded by Robinson, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-27-12, AN ORDINANCE GRANTING A CONDITIONAL USE TO AUTHORIZE A PARKING PAD LOCATED IN THE FRONT YARD OF THE PROPERTY LOCATED AT 1954 WEBSTER LANE, DES PLAINES, ILLINOIS (CASE #12 -043 -PP). Upon roll call, the vote was: AYES: 7 -Robinson, Bogusz, Sayad Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. Moved by Walsten, seconded by Brookman, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-28-12, AN ORDINANCE GRANTING A CONDITIONAL USE TO AUTHORIZE A PARKING PAD LOCATED IN THE FRONT YARD OF THE PROPERTY LOCATED AT 611 POLYNESIAN DRIVE, DES PLAINES, ILINOIS (CASE #12 -045 -PP). Motion declared carried. Moved by Sayad, seconded by Walsten, to advance to Second Reading and adopt Ordinance M-28-12, AN ORDINANCE GRANTING A CONDITIONAL USE TO AUTHORIZE A PARKING PAD LOCATED IN THE FRONT YARD OF THE PROPERTY LOCATED AT 611 POLYNESIAN DRIVE, DES PLAINES, ILINOIS (CASE #12 -045 -PP). Upon roll call, the vote was: AYES: 6 -Robinson, Bogusz, Sayad Walsten, Wilson, Charewicz NAYS: 1 -Brookman ABSENT: 1-Haugeberg Motion declared carried. Moved by Walsten, seconded by Robinson, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-23-12, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.3-6 C. OF THE DES PLAINES ZONING ORDINANCE WITH A MAJOR VARIATION TO TABLE 7.3.1 TO ALLOW A CONVENIENCE MART FUELING STATION IN A C-3 DISTRICT AT 1490 OAKTON STREET, DES PLAINES, ILLINOIS (CASE #12 -038 -CU -V). Motion declared carried. Moved by Charewicz, seconded by Sayad, to advance to Second Reading and Z-23-12 COND. USE/ VARIATION/ 1490 EAST OAKTON STREET: COND. USE/ 33 SOUTH EAST RIVER ROAD: Ordinance Z-24-12 ORDINANCE Z-24-12 COND. USE/ 33 SOUTH EAST RIVER ROAD: ZONING ORDINANCE/ TEXT AMENDMENT: Ordinance Z-25-12 COND. USE Page 12 of 14 8/6/12 adopt Ordinance Z-23-12, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.3-6 C. OF THE DES PLAINES ZONING ORDINANCE WITH A MAJOR VARIATION TO TABLE 7.3.1 TO ALLOW A CONVENIENCE MART FUELING STATION IN A C-3 DISTRICT AT 1490 OAKTON STREET, DES PLAINES, ILLINOIS (CASE #12 -038 -CU -V). Upon roll call, the vote was: AYES: 6 -Robinson, Bogusz, Sayad Brookman, Walsten, Charewicz NAYS: 1 -Wilson ABSENT: 1-Haugeberg Motion declared carried. Moved by Walsten, seconded by Sayad, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-24-12, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.3-6 C. OF THE DES PLAINES ZONING ORDINANCE WITH A MAJOR VARIATION TO TABLE 7.3.1 TO ALLOW A MOTOR VEHICLE SALES OPERATION ON A SITE OF LESS THAN 25,000 SQUARE FEET IN A C-3 DISTRICT AT 33 SOUTH EAST RIVER/BENDER ROAD, DES PLAINES, ILLINOIS (CASE #12 -041 -CU -V). Motion declared carried. Moved by Sayad, seconded by Robinson, to advance to Second Reading and adopt Ordinance Z-24-12, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.3-6 C. OF THE DES PLAINES ZONING ORDINANCE WITH A MAJOR VARIATION TO TABLE 7.3.1 TO ALLOW A MOTOR VEHICLE SALES OPERATION ON A SITE OF LESS THAN 25,000 SQUARE FEET IN A C-3 DISTRICT AT 33 SOUTH EAST RIVER/BENDER ROAD, DES PLAINES, ILLINOIS (CASE #12 -041 -CU -V). Upon roll call, the vote was: AYES: 6 -Robinson, Sayad Brookman, Walsten, Charewicz, Moylan NAYS: 2-Bogusz, Wilson ABSENT: 1-Haugeberg Motion declared carried. Moved by Walsten, seconded by Robinson, to concur with recommendation of Committee of the Whole to DENY a Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.3.1, Commercial Districts Use Matrix, to allow for Pawn Shops in the C-3 General Commercial District (Case #12 -040 -TA). Upon roll call, the vote was: AYES: 5 -Robinson, Bogusz, Sayad Brookman, Walsten NAYS: 2 -Wilson, Charewicz ABSENT: 1-Haugeberg Motion declared carried. Moved by Brookman, seconded by Wilson, to concur with recommendation of Page 13 of 14 8/6/12 PERMIT/ Committee of the Whole to DENY a Conditional Use Permit under Section 7.3- 1784 EAST 6-C of the 1998 City of Des Plaines Zoning Ordinance, as amended, to OAKTON authorize the operation of a Massage Therapy (Massage Parlor) use in the C-3 STREET: District at 1784 East Oakton Street (Case #12 -017 -CU). Upon roll call, the vote was: Ordinance AYES: 4-Bogusz, Brookman, Wilson, Charewicz Z-26-12 NAYS: 3 -Robinson, Sayad, Walsten ABSENT: 1-Haugeberg Motion declared carried. FIRE DEPT./ CPR CLASSES: Moved by Walsten, seconded by Sayad, to concur with recommendation of Committee of the Whole to approve an expenditure up to $2,500.00 for the Fire Department to conduct two CPR classes in April and two CPR classes in October for Des Plaines residents only at no charge, as amended. Upon roll call, the vote was: AYES: 6 -Robinson, Bogusz, Sayad, Brookman, Walsten, Charewicz NAYS: 1 -Wilson ABSENT: 1-Haugeberg Motion declared carried. SINGLE BID/ City Clerk Ludwig announced that a single bid was received in the City Clerk's FIRE DEPTJ Office on July 18, 2012 for a 24 -foot Cargo Wide -Body Technical Rescue RESCUE TEAM Team Trailer for the Fire Department. According to City Code, in the event TRAILER: that only one bid is received, the City Clerk shall not open the bid at said time and place, but shall submit same unopened to the city council for further action. City Clerk Ludwig showed the unopened envelope to the audience and to the camera and announced that a single bid was received from Ehrhardt's Trailer Sales, Inc., 776 West Oakton Street, Des Plaines, Illinois 60018 in the amount of $14,995.00 (includes title and municipal plates). Fire Chief Wax answered questions from Mayor Moylan regarding vendors who did and did not respond to the bid request. Moved by Charewicz, seconded by Brookman, to accept the single bid for a 24 - foot Cargo Wide -Body Technical Rescue Team Trailer from Ehrhardt's Trailer Sales, Inc., 776 West Oakton Street, Des Plaines, IL 60018 in the amount of $14,995.00. Upon roll call, the vote was: AYES: 7- Robinson, Bogusz, Sayad Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. SOUND Moved by Brookman, seconded by Charewicz, to authorize the City Manager to ORDINANCE/ retain a sound consultant to review the City wide noise ordinance and advise the FOUNTAIN City as to any recommended changes; the contract amount shall not exceed BLUE: $7,000.00; the scope of work will include review of the Fountain Blue Banquet �8� Page 14 of 14 8/6/12 Hall noise issue with recommendations for any additional sound mitigation measures and recommended language for a noise provision as part of the Fountain Blue conditional use guidelines. Upon roll call, the vote was: AYES: 3 -Brookman, Wilson, Charewicz NAYS: 4 -Robinson, Bogusz, Sayad, Walsten ABSENT: 1-Haugeberg Motion declared FAILED. ADJOURNMENT: Moved by Sayad, seconded by Walsten, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 9:40 p.m. Gloria J. Ludwig — CITY CLERK APPROVED BY ME THIS DAY OF , 2012 Martin J. Moylan, MAYOR i DES PLAINES «uraois Martin J. Moylan Consent Agenda items #3-8 OFFICE OF THE MAYOR City of Des Plaines 1420 Minor Street Des Plaines, Illinois 60016 -e.eohone: 847/391.5301 Fax: 847/391-5378 DATE: August 14, 2012 TO: Honorable Aldermen FROM: Martin J. MoyP, Mayor RE: Appointments/Re-appointments to Commissions ************************************************************************ Appointments Youth Commission Pam Newford Re -Appointments Architectural Commission George Geldis Consumer Protection Commission Tom Mattox Tim Hardt Lisa DuBrock 'aures A; re Expires 12/01/14 08/31/15 08/30/15 08/30/ 16 08/30/16 08/30/16 *******,******************************************,***** Page 1 of 1 Consent Agenda Items #9 & 9g CM' OF City of Des Plaines ...,-.1,-:„ , Public Works and Engineering Department 1111 Joseph Schwab Road DES PLAINES Des Plaines, IL 60016 ILLINOIS Tel: 847-391-5464 Fax 847-297-6801 MEMORANDUM Date: August 7, 2012 To: Michael G. Bartholomew, MCP, LEFD-AP, City Manager From: l toward Moser, Superintendent of General Services 4,/p� Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering `it V Subject: Approve Purchase for Late Summer 'Tree Planting — Suburban Tree Consortium Issue: Des Plaines is a member of the West Central Municipal Conference Suburban 'free Consortium, a group of 42 communities. The Consortium obtains competitive pricing for all members through a five year contractual program for tree purchasing and planting. This is year two of the program. The number and species of 2" diameter trees is determined by resident participatio i through a $50.00 cost sharing payment per tree. We estimate that approximately 150 trees will be purchased and planted within parkways throughout the City. Analysis: Due to final costs not being determined until after the plantings are completed, this purchase is presented to the City Council as "not to exceed'" budgeted funds. For the 2012 residential plantings, $50,000.00 is budgeted in the general fund under Street/Grounds Maintenance. Recommendation: Staff recommends City Council authorization to purchase trees and planting labor through the West Central Municipal Conference — Suburban Tree Consortium, 2000 Fifth Avenue, Bldg J, River Grove, IL 60171, in the not to exceed amount of $50,000.00. • 1JLV1411YY..aa va MVO..., �. ... -.- ��.., Company ----- Approx. Trees Purchased Trees Planted Estimated Cost Wilson Nurseries 159 $23,850.00 Pugsley & Lahaie (Labor) 159 $14,787.00 Estimated Totals 150 150 $38,637.00 Attachments: Suburban rree Corsortium Price List F U 2013 ! 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N M N N N IV 0 z 1 888 66.4 N N N QM O M ppNM a 8 8 8 4 N N t0 IL .i ... 44,00 8 88888888 gggggggg N N N N N M N M N 0 88888888 0 0 0 0 0 0 0 0 .+ NNNNNNNN N N N p8p 888.S888p IA N N YO1 8.p N g N M N N 84888888 .0.00000.0 pp 8 88888888 g R C //Cyy C G C . .N..1 .+ N ..1 N N N M o6 M N 0 z of 888 8 88888888 g�(A FI i8g5i N iV M N M N M N, 888 8 88888888 W eiIn vi G G R C O C G O ON C w w w H .. w .N+ w .Ni .i w w M C N a No 8 N N N 2 08 8 8 8 888888888 N IA .' g g ^ Yt IIn vii vii IA IA u0, Vt A N N M N Z r 888 8 88888888re d wI 0 0 u+ 0 0 4 0 0 0 0 0 0 + N N^ ^ N N N N N N N N 1. � MNO N V W O rl 2 0 N Z U of 888 8 88888888 u DiNgg mn gggg gg95i tu N M N M M N N N M N M N N Z N 880 8 88888888 8 �ui00 Loi NNNNNNN1yNN N N .~d .~.1 N H a N H .i. te W M N M N N N N N N N N M = 0 O in K M N O 2 888 0 08888888 0 N N O O Y1 u1 O O O O O G O O .moi .meq w w N Vf {!1 V1 Y1 V1 N1 IN N N N „, N, 8 8 8 8 s 8 8 s p 8 8 N d Y1 N OM a r.:: N 00000000 I ON N N N N t '� w .1 w N N .I .4 ..1 1 C W N N N N In (.9 a. tu IX n 0 QQm tag 8 Pi 3 = Z }Ou� i2 e o d 3 o $ u g q =1 1' o '° '° sg q 2 t w '� ,L m 4 c i g d: S 5 s a °u a g a u� £ W> 0 m; w a N`„> til- e H m 8„ a E N x £ v a. a E 5 v ££� d? u d e:§ e 8 s aook o��zSs��raa&a 4 6. N€ 0 V W L .1 W W �i v O a Ac Io 0 S S n t� ” °: O O 2 0 E`LYE; �,gga.8t80.I I Li ).8 Ea ::tm 8 2 E °.0 _go E Q ZJ r E c o o a m _° pv� I O L U m Y N m Q W i N YI r in K in • a 0 s WILSON NURSERIES PRICES FOR THE SUBURBAN TREE CONSORTIUM rj N r r N NNNNN N N N NNNNN N ? NNN N S N S N c9 N SS N N 0 1 olanrn V T Z r 0n0 rrr 0 N 1f12R`�1188so Nrrr.- Nr so sososoinso to rrNNN to U) O r u> 01 NN NNNN O�in 000 NN Ncv �v a O0 [�N �vN "'1�a �p, t0 SSS .-urs'" 0 so W.n-.-.-.-�.- In In In U'Y)In O � N00000 .-.-.-Orf wr 0 r ^ r 0000 NNNN p 0188 rr p p N r 000 rr z O Ch 0 N 0 N N Q N so NNNNQN mo so so N N so vvmmll� N so N N N N N OS N uC4 N 0 N CD CO N u1 N 'fir- JG "1 g NN NN N R$NNN C4 N N N0 N P 0 O CO N 8888888 88888 .,—,,rrr O0r N 8 N OrN r rN 8 .6 44 p N 8 CV ro N N Cl NNN N N tNOSyC4 N N In N CON p N p CV UlN ALL'12- SPRING '1 8 8 e= N Npppq N NN NN N p8N N CM N N N SC4 N CM N Op C O N 8888808 88888 8 o v 8 8 8N '11- lG'12 rt:, C+1 CD N 8 rrr 8 2 0 N 2gmouosormoso NNNNNNN M CM 11 NNN 212 2222 COso so N to N �S$��$ O'pp!$�$$po�p 0 N 10 NpoNN so so NNNN n $ O cy N OCOD2OO rr— N EIF2ti rrr NN .1. - .1.-r W N r N r 7010 rrr pg S 8888 rrr—O{ 8 r 8n r O r V' .'62 r J= 1"; •Q. Cl) 0 m �.- 0 N N r N r W .- Cr so N co N 0 0 co CO CO mr N Or N N co N N �D N tr N N N O N N 60 4.4 r 888 r r r 0 p in rnnnnrn NrrrrNr n a n r N I0 ro NN n CO rN CO 1r10 00 N N 0 N r M r O N .1- Q N M r OR r N r N r N 4. O rrrrrrr 0N 01 On 0 0 01 On r ERO r C0 r N r N r NN r r r r On r O) r O r n r 1 N J Acer Campestre Acer x freemanii 'Autumn Blaze' Acer x freemanii 'Autumn Fantasy' Acer x freemanii 'Marmo' Acer mlyabei 'State Street' lAcer platanoides 'Crimson King' *car platanoldes 'Deborah' Acer platanoldes 'Emerald Lustre' Acer platanoldes 'Emerald Queen' A 1 P• o o C Acer platanoldes 'Royal Red' lAcer platanoldes 'Superform' I iAcerrubrum 'Autumn Flame' Acer rubrum 'Brandywine' Acer rubrum 'Morgan' (Acer rubrum 'Red Sunset' Acer rubrum 'Sumerset' lAcer saccharum 'Bonfire' lAcer saccharum 'Creshendo' lAcer saccharum 'Green Mountain' lAcer tataricum 'Crimson Frost' lAcer truncatum'Norwegian Sunset' lAcer truncatum 'Pacific Sunset' I R um 0 Aesculus hippocastanum'Baumanii' lAesculus x camea'Briottii' Amelanchler laevis'Allegheny' lAmelanchier x grand. 'Autumn Brilliance' Betula ni , ra 'Narita ' -' Carpinus betulus 'fastigiata' Carpinus betulus 'Franz Fontaine' Carpinus caroliniana'Blue Beech' 'Cents occidentalis 'Cords canadensis al Ti m C C 8 PLANTING SEASON spring- sepL15-Oct. spring -fall caution spring -fall caution C O 8 .1 IC , spring or fall spring or fall 3 b IC III b CC,CC 3 b Vl spring or fall spring or fall O �C to IsPring-fall caution spring -fall caution spring -fall caution C . 'CC i 'spring or fall spring or fall pOH C N spring or fall spring or fall k O IC C N , m .0 o O q� 3 C O CQ y 'spring or fall C 0 23 as EW ii N C 0 7 L W •CCCCoo. TE O �, t a co Z C O EW ma lapril-may only _ C O CTC q lI _ E O C N BBatespring only ate spring only (COMMON NAME a 1 S m IMivabei Maple m �o 2 Z Cl 2 D 'Sugar Maple ITatarian Maple — Norwegian Sunset Maple (Pacific Sunset Maple I lOhio Buckeye _ 5 �' (Red Horsechestnut .. E m E (River Birch E 1 .0 0 c 2 W !American hombeam (Common Hackberry I t 'Eastern Red Bud White Bud WILSON NURSERIES PRICES FOR THE SUBURBAN TREE CONSORTIUM NG '15 N N N N N N N M M NN N N N N NN NN N NNNNNgi N s U) NsO NN0) O 0 N O M Nr O O O P NNNN O n N n 41 ti U u) NNN U)u) U) U) O e- U) e- NN u) r O h r O h re-s- U ti o A in n r O O N N N N Ui N N O M N a O N U) to e-re-e- U) D O O O CO N W r N r N r P r ‚0101010 N N N N N N N N N O e- 88 r4' 2 r 222 rrr L 22 • O r P r O N 8 N 8 r U N. r 10(010(0 P.P.P.P. r rrr O tel 0000 MMMM ` 88 N N N N O� N Oy N N N NG "1 N N N NNNN yyN�� NN UNC r 0 N 41 r LI) e1- C O Np N N 2N r F 68 N p coO O NNNNNNN p 0 0 10 40 N M N OOp r yyO re- y3 p r p r 0 N 0 O r U A r U Nnt` r U r U r •t2, NG '13 s A 0000 to M M M 88 N N U) NN A. `LO r r 00o N N NNN pp N N•2 - N ^ - LO P. � N 29^N r r ?eve NNNN UU N N 2 — r ,N O r 0 r v ONO W U FUbO N. 'Mum T SPRING '12 2 m 41 R p M opp M�0) 0 . 8 ,NN p N, Ua� N N0 Nn tr,�Nn N N �0 N N NN �Nj Or N r...- N N 022 CD CO �N0 CD s lc4 O N N g N lUO� N U) Oe) O03 U) r U) O 0 r In r O r 8 8 AOOP r .^ r dT6 Z FON cou. O VI N N NN Col N r.-Frr ttA�Uy� ppp 1p0 ORU�y� pO2p� Ff F� !. N e- r N r N pp NN NN y� O r NNOuf r r r Ot+fN r r N r NNP. r r r Nr r Or Or NN O00 n r OON r r r CV pO r r P. r pr p r o r coto F U Cercidiphyllum japonicum IChionanthus virginicus N 1 9 U ICrataegus crus -gall var. inennis A to in O (Fagus sylvatica 'Dawyckii' Fagus sylvatica'Riversil Fagus syivatica'Rosea-marginata' Ginkgo biloba'Autumn Gold' 1. 10to P nal p o co 0 (Ginkgo biloba'Princeton Sentry' Gleditsia triacanthos'Skyline' IGymnocladus dioicus IGymnoaladus dioicus 'Expresso' *MALE* I IMalus'Beverly' Malus'Golden Rain Drops' IMalus 'Prairietire' Malus 'Red Jewel' Malus'Royal Rain Drops' 45 g 7 s rul t 12, 10 2' IMetasequoia glyptostroboides I (Nyasa sylvatica n 03 mmal c" 'i O Oxydendrum arboreum C O M 0 to to 0. Pus calleryana'Aristocrat' ' Pyrus calleryana 'Autumn Blaze' U U C to V s 8 IPyrus calleryana'Redspire' 1 PLANTING SEASON G O G O• 'Gto to _ N 'late spring only aaa ...1...... leR OO U) y spring or Fall 33 Ob C co •�jj !spring or fan a b CC spring or NU = .! ZS == .4!.L bb 40 Cy V) a 0 04 z co 0 0) C co Z. 0 al . co ., N 0 CC vi s. 0 . co I-- late spring only [late spring only hate spring only COMMON NAME _J JKatsura — _ ] Fringe tree O i' ICockspur hawthorn European beech 'European beech y C U= sr co Kentucky Coffeelree 'Crabapple selections ]Dawn redwood 3 x U tp to E 8 0 E 0 r CL 0 8 co IPlanetree � 'Pear cultivars WILSON NURSERIES PRICES FOR THE SUBURBAN TREE CONSORTIUM D ,y' 5353 N N 3 N U0) N Y) N U) N U))rU)) N 11188 N N N N 8 Ct4 8 N m N NNNup NNp(1p1NI up up NN NAp NNNN N N N VG '1° —rr N NOup N N N up Nup N Np up u N NONNN NN NN NN N NN CI) r N N O N OO888 N NN NN N N p 88888 D c4 88888888888 N N N N N N N N N 8 r COC 8 COO 888 tiArrti N 8 CU 8 N N 0 N Y) NNNpN N) 1f) 11) 0000 NNNNN 0 4G "1 to N 10 N N N N N N N N pp N 88888 88888888888 NNNNNNNNNNN 8 8 8888 047434747 - 0 N `p N N N Il) N Y) NpNNSNN It) Y1 Y) 0000 NNooNNN 0 IG '1 tN N up N 111 NN Np NN 88888 80/0) N oN 8 8 8 88 pN ONN �� 41 11- I VG 12 O lel N N N N N N N N N X88 N N N CO N !V N N to N N 8888 CV No NN U Q) 111 NO 111 p2 N r 1 r v- v 8888N v r— .- .-1. 8� 10-r 4G 11 t 47 N Ill N 10 N N Cipi 10 NN 10 LO 8 N T r T r r OD r Of r pN o) r pN O) r r r r t's r tO r Ill r 10 r r N CL > v Quercus alba __ I Quercus bicolor Quercus coccina o 1 3 r ; 0 Quercus macrocarpa Quercus muehlenbergii Quercus palustrus IQuercus robur Q uercus robur Crimson Spire Q uercus rubra Quercus shumardii Svringa pekinensls 'China Snow' Svringa pekinensis'Summer Charm' ISvringe reticulate'Ivory Silk' ITaxodlum dlsticum 'Shawnee Brave' ITilia americana 'Redmond' ] ITilia cordata 'Glenleven' S 1•C A F ITllia cordata 'Shamrock' �Tilia tomentosa 'Sterling' 1 !litmus lapxwilsoniana 'morton' 'litmus 'Commendation' 'Litmus 'Frontier' [litmus 'Homestead' H a 3 PLANTING SEASON I 0 c l010 0 o c m 0 m MOW 0 • m O c c cm 4 to o cm CO late marina only O m) N ,r T 10 rsorina-seoLocL Isorina or fall — m 0 r N spa: after mld.oct. Isoa.-after mid.oct. 0 D spg: after mid.ocL Ispg:after mid.ocL 'COMMON NAME m �JU)u,u,0od E ° Y °); �.'C Y C V3 7t Y OYQ H c 111 o '07 4D. CC Y O f U) o c m d 0 D1 . 03 W -, o 3 m d •� Ea Q:3 C 6 to E WE v. 0313 Q= ril D Pugsley & LaHaie, Ltd. Prices for the Suburban Tree Consortium Revised 6/23/2010 U) it) ig U) Ofnoi U) 0 V04 U) 6 C7 M E0 IM 0u)' j.Ncons N 0 O N N *0 4 � N I 0 N CC 00 MI m ' N N m m SSS S 0 0 U) (0U)* ON M M M M 888888 N L'0o�L'7pcNAC1) N N N N N N SS SSSS So~0*0000)00)) 888888 ►�oiriItitioi to00mU)U) 000000 0 0 0 0 0 0 N N M M M M go8�goo p 00000pp1- O S 0 CDD CO P- 8 0 8 U) U) CO 0 S Qo 0 d if co S5 4 z C 808 S N Z` N N G a_ O 28188 o ,oN NZN 7 13 C Z M �N it 888888 82808 N002*0*0 Y� y'fOL'N OV N 2 = a 00 0 00 4 -N04 -M4 -N Nt-(.4 T..' r a- 0 N 0 NN O) 000000 =0=0•=0 0000000 0o c,0 0.0 N1NCO UD0(000CD CO 0 N' 2N 0 0 0 N N N (o (0 15 LL LL LL E E E G '�4 00 N �• Z O — N M C > 00000.h. N N Oa0 0 0 000000 0 0 0 0 0 0 N N 0 N N S 8 0 S S S O 0 8 N7 LO LO c S°S S N Z co M iiC N = m V 2 0 12 0 0 OY fD m M r N q N LL c6 7 z IC9 m > U yy E co ca a SmS S 2 cD ai aC`N O W h a° E o E o E o 00 0 0 ,,.:2q Tr ' I- V' a- N IO r O O O) a8 a8 0.0 7 1- D N 6 N N N N N N (o CO CO LL LL LL E E E ' Z' > > O o S N- 8. N. S $ tit) CD SOO 0 0 3 S 0 S 10 8 8 8 N M d' 0 O '--� S 0 $ N Cr) Caili 01\') t E z w 8 C 8 8 N M N C') C en O a) V N ZSE8 S ' Y N N O$ m LL 7 z co > 0o coo E o ca 0 co 0 rii §B=Sa°8 O `— ,O O N U) U) U) N N N 0 0) C a a a co co co O O 4- Z Z > 8 8 $ O O to 8 to N. 00 0) S 0 cG *0 o) 0 CO N. T -0 T-0 0000 C O O 0 0 0 0 0 0 � g � 0 O cci 8 N - 8 u4 8 r)flQ tv O m 10 L7 2a U) 0 LL m mm o 0. Pugsley & LaHaie, Ltd. Prevailing Wage Prices for the Suburban Tree Consortium 0= O � N o N N Un Zo N 4 c c 00 'Q 03 Ts 0 N N 0 N m f- 00 0 QO 0 0 Doo 0o aCic; cri P -:N N Is. Is. 1"••• N 000000 0 0 0 0 0 0 ai N4:1: in co N N N N N N 0 0 0 Q O 0 000co00 CD 0 CO 0 ti N. 000o Q 0 00.0.OOO. to cp a0 0 N 000000 OD'- O N c'7 to e- e-NNNN N N 0) 0e-NMet C 0. NNNNNU) (0 a) iri t a) z zc 0 c0a o �j 0 0 cri cN o cro nr N Z' co+) Tr U N C a) C c a) g 0 = v,00 0 Z o o00o NpClMQpZ ' O N a)C) ; Lw o Z E >as cc°0 >0 $o 22 8a38°-8 E pi as e} CO e- Y Oaj 6 Z. me -4) NEM N a, N M Ta C_ U) ocri sco) N §- = d —o CO 00 E o E o E o §0=00.0 0 0 0 0 0 0 `co E 4- I-- 0 N e--E°)EN NNNN N N N 0 0 O o 0) 0) D) 0)O o0 00 "C. 0 `c. $ c.0 c N C O C U) c'6 co cc; U) C7 co U) U) ..c 22 2 O o O N N N 0 o 0 N 0 oN N LLL rCO LL E O O E 4- a > > > > o a) o el 0 0 S (0 a) a) E Z c 00. 0 0 U M N C a) a) C C.)) E 2 mo ccoca0 .0 o. N N c7 f07 7 I Z co ffi > 8 E 001:00a-8 C N N AN M h0 C h = n. E o E o E o 00 0000 T- 0) N to N tn N N NCV 0) 0) 0) C C C o. 0 C. o 0. 0 2 r 2'- 2 N - - N N N G r e - SL. 1LL I E Z' Z'Z' > a) > o O O CO )- co e- 8 0 0 ll) CD o 0 0 0 oi C ) e7' e- 0 0 e- N e- t- 0 c+i O O o 0 0 ONe-NN O e- Cl ' O E, C C N 0. U) 'C0. .0 .c 0 Co 0 Ea0 cc+) �o 0- 64 e4 0 64 o C TO a 2 2 2 CITY OF DES PLAINES RESOLUTION R - 102 - 12 A RESOLUTION AUTHORIZING THE PURCHASE OF TREES THROUGH THE WEST CENTRAL MUNICIPAL CONFERENCE - SUBURBAN TREE CONSORTIUM. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Des Plaines is a member of the West Central Municipal Conference - Suburban Tree Consortium; and WHEREAS, the City of Des Plaines is allowed to purchase trees through the West Central Municipal Conference - Suburban Tree Consortium; and WHEREAS, the Suburban Tree Consortium obtains competitive pricing for all its community members for tree purchasing and planting; and WHEREAS, approximately 150 trees will be purchased and planted throughout the City; and WHEREAS, it is in the best interest of the City of Des Plaines to waive the formal bid procedures in the City Code, authorize the purchase of approximately 150 trees through the West Central Municipal Conference - Suburban Tree Consortium in an amount not to exceed $50,000.00, and to authorize the Director of Finance to issue payment to the West Central Municipal Conference - Suburban Tree Consortium for the purchase and planting of trees in a total amount not to exceed $50,000.00; NOW, THEREFORE BE IT RESOLVED, that the City Clerk is hereby authorized and directed to send a copy of this Resolution to the Suburban Tree Consortium. SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the formal bid procedures in the City Code, and authorizes the purchase of approximately 150 trees through the West Central Municipal Conference - Suburban Tree Consortium, in an amount not to exceed $50.000.00. 1 SECTION 3: That the Director of Finance is hereby authorized to issue payments to the West Central Municipal Conference - Suburban Tree Consortium, 2000 Fifth Avenue, Building J, River Grove, Illinois 60171 in a total amount not to exceed $50,000.00, upon receipt of invoice and approval of plantings. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2012. APPROVED this day of , 2012. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: AIL CITY CLERK David R. Wiltse, City Attorney LegaNtes \2012 \Tree Consortium — Tree Purchase 2012 2 DES PLAINES IWNOIS Consent_Agenda Items #19 & I City of Des Plaines Police Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5400 Fax: 847-391-5463 MEMORANDUM Date: August 03, 2012 To: Michael G. Bartholomew, City Manager From: Mike Kozak, Police Chief (Acting) �- Subj: Purchase Request — Radio Microphones for Tactical Response Team Issue: The Des Plaines Police Department's Tactical Response Team (TRT) is trained and equipped to respond to dangerous circumstances including, but not limited to, executing high-risk search warrants, hostage situations and barricaded individuals. Through the years, specialized equipment has been purchased with asset forfeiture funds to improve our response capabilities and protect TRT officers. This memorandum will outline our request to purchase radio microphones for the purpose of communicating during critical incidents. Analysis: The Des Plaines Police Department has maintained a TRT since 1981 and our training and equipment has remained consistent with current trends in SWAT operations. Responses to situations such as those listed above involve the use of specially trained police officers and equipment designed to protect officers effectively. In addition, the Department recently received new radios provided by the Cook County Sheriff's Department and our current radio microphones do not work with the new radios. I am requesting authorization to purchase radio microphones for use by our TRT as tools to enhance the safety of officers. Communications are extremely important for officer safety and for operating covertly during critical incidents. These microphones will allow officers to effectively communicate with each other and are compatible with the new radios. Recommendation: The Police Department is requesting authorization to purchase (25) Invisio Bone Mic Headsets from Television Equipment Associates, P.O. Box 44 Brewster, NY 0509, in the amount of $787.00 per Mic for a total of $19,765.00. Television Equipment Associates is considered a sole source supplier based on our research which includes operational effectiveness and costs associated with its capabilities. This purchase will come from the federal asset forfeiture account, at no cost to the City. I believe purchasing this equipment is paramount to the safety of our officers responding to critical incidents. Attachments Vendor Quote Resolution TEA Headsets TM - Price Quotation 16 Mount Ebo Road S I Ste 6 MPO Box 404) I Brewster I NY 10509 www.TEAheadsets.com I I heard you the first time...0 20110 Television Equipment Associates, Inc. AU Rights Reserved. 8/ 3/12 Des Plaines PD ATTN: Mr. Tim Doherty 1420 Miner Street Des Plaines, IL 60016 QUOTE #080312G TEA Part no. Item Description Qty Unit Price Total Cost INV -M3 -06 -BK -L Invisio M3 bone mic headset with hirose plug. 25 $440.00 $11,000.00 EXF-DP-WPTT switch type "D" adapted for Motorola APX7000 25 $347.00 $8,675.00 Reference Quote #:080312G Shipping $90.00 Total $19,765.00 Estimated Delivery Date: Approximately 10 Weeks. Payment Terms: NET 30 DAYS or VISA/MC Credit cards. FOB: BREWSTER, NY Product Warranty: All TEA products have a 12 month warranty from the date of delivery TEA manufac:u-es a^d sells the above equipment direcfy to specialized end users such as U S. Special Forces and Law Enforcement Agencies without involvement from resellers or independent reps. This policy and the unique and custom nature of these products qualify as sole source procurements for Federal, State and Municipal agencies. CCR TRADING PARTNER, CAGE CODE 53283 TEA ISA SMALL BUSINESS. FEDERAL ID 11 232 4791 DUNS 04 654 2481 Thank you for considering our equipment! Sincerely, Gus Prohaszka Television Equipment Associates, Inc. Office: 845-278-0960 Email: gus@SWATheadsets.com www.TEAheadsets.cor (CUS-005 Rev2 05-18-12) TEA Te.evis'on Equipment Assoc4ates, ,nc. 116 Mount Ebo Road S. Ste 6 (PO Box 404)1 Brewster I NY 10509 CITY OF DES PLAINES RESOLUTION R - 103 - 12 A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FIVE INVISIO BONE MIC HEADSETS FROM TELEVISION EQUIPMENT ASSOCIATES, INC. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the Des Plaines Police Department's Tactical Response Team (TRT) is trained and equipped to respond to dangerous circumstances and relies on their radio microphones for communication during those critical incidents; and WHEREAS, the TRT recently received new radios from the Cook County Sherriffs Department and their current radio microphones do not work with the new radios; and WHEREAS, the Police Department desires to purchase new radio microphones for the purpose of communicating during critical incidents; and WHEREAS, Television Equipment Associates, Inc. is considered a sole source provider of radio microphones based on operational effectiveness and costs associated with its capabilities and has submitted a quote for twenty-five radio microphones in the amount of $19,765.00; and WHEREAS, it is in the best interest of the City waive the purchasing polices and guidelines in the City Code and authorize the purchase of twenty-five Invisio Bone Mic Headsets from Television Equipment Associates, Inc. in an amount not to exceed $19,765.00 and to authorize the Director of Finance to issue payment to Television Equipment Associates, Inc. in an amount not to exceed $19,765.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City, the City Council hereby waives the purchasing and guidelines in the City Code and authorizes the purchase of twenty-five Invisio 1 Bone Mic Headsets from Television Equipment Associates, Inc. in an amount not to exceed $19,765.00. SECTION 3: That the Director of Finance is hereby authorized to issue payment to Television Equipment Associates, Inc.. P.O. Box 404, Brewster, New York 10509 for the purchase of twenty-five Invisio Bone Mic Headsets in an amount not to exceed $19,765.00, which will be paid for with federal asset forfeiture monies. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2012. APPROVED this day of , 2012. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: i, hisat CITY CLERK David R. Wiltse, City Attorney Legal Res12012\Purchase Radio Microphones PD Television Equipment Assc 2 DES PLAINES ILLINOIS Consent Agenda Items #11 & l le City of Des Plaines Community Development Planning & Zoning Division 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax 847-827-2196 MEMORANDUM Date: August 6, 2012 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Chan Yu, Associate Planner Subj: CDBG Illinois "IKE" ED- Business Stimulus Program Procedures and Policies Issue: The City of Des Plaines must adopt specific Community Development Block Grant Disaster Recovery "IKE" (CDBG-DR) Program procedures and policies prior to receiving funds from the State of Illinois Department of Commerce and Economic Opportunity (DCEO). Analysis: On April 16, 2012, City Council passed Resolution R-62-12 to formally apply for up to $1,500,000.00 in CDBG-DR funding to assist in creating jobs at the Hart Schaffner Marx (HMX) located on 1680 E. Touhy Avenue. Given, the grantee (City of Des Plaines) would provide the subrecipient (HMX) a loan to purchase apparel manufacturing equipment to expand the operations and thus create approximately 100 full-time equivalent jobs. On June 25, 2012 the City received a forma' grant award 'etter from the DCEO specifying program funding in an amount not to exceed $1,354,429.00. The DCEO has officially named the project the "IKE ED - Business Stimulus Program" (IKE Program) and has a beginning date of May 1, 2012 and end date of April 30, 2014. Since the IKE Program is federally funded by the U.S. Department of Housing and Urban Development (HUD), it must meet a CDBG national objective and adopt specific HUD procedures and policies. To this end, the following must be adopted by City Council prior to the distribution of IKE Program funding: ❑ Affirmative Fair Housing Policy ❑ Procurement Policy including Code of Conduct ❑ Excessive Force Policy ❑ Equal Opportunity Policy ❑ Residential Anti -displacement and Relocation Assistance Policy ❑ Sexual Harassment Policy ❑ Citizen Participation Plan ❑ Procedures for meeting the requirements set forth in Section 3 of the HUD Act of 1968 ❑ Procedures for meeting the requirements set forth in Section 504 of the Rehabilitation Act of 1973 Recommendation: It is recommended that the City Council approve the IKE Program specific procedures and policies to receive CDBG-DR funding for program implementation. CITY OF DES PLAINES RESOLUTION R - 104 - 12 A RESOLUTION ADOPTING SPECIFIC COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY "IKE" PROGRAM PROCEDURES AND POLICIES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, on April 16, 2012, the City Council adopted Resolution R-62-12 which authorized the City of Des Plaines ("City") to formally apply to the State of Illinois ("State") for a Community Development Block Grant ("CDBG") - Disaster Recovery "IKE" Program grant in the amount of up to $1,500,000.00, and WHEREAS, since the IKE Program is federally funded by the U.S. Department of Housing and Urban Development ("HUD"), it must meet a CDBG national objective and adopt specific HUD procedures and policies, which in turn requires that the City adopt certain procedures and policies before the distribution of funds will be made; and WHEREAS, although the City has administratively adopted policies on many of the following issues, the grant specifically requires that the City adopt said procedures and policies prior to receiving the distribution of funds: • Affirmative Fair Housing Policy; • Procurement Policy including Code of Conduct; • Excessive Force Policy; • Equal Opportunity Policy; • Residential Anti -displacement and Relocation Assistance Policy; • Sexual Harassment Policy; • Citizen Participation Policy; • Procedures for meeting the requirements set forth in Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701u); and • Procedures for meeting the requirements set forth in Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794); and WHEREAS, it is in the best interest of the City Council to adopt all of the procedures and policies required by the HUD to receive the CDBG — Disaster Recovery IKE Program grant funds and to authorize the City Manager to execute all related documents; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: 1 SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That in the best interest of the City and to fulfill the requirements of the grant, the City Council hereby adopts the following procedures and policies for this grant only as set forth in Group Exhibit "A," which are incorporated herein by reference as if fully set forth herein: • Affirmative Fair Housing Policy; • Procurement Policy including Code of Conduct; • Excessive Force Policy; • Equal Opportunity Policy; • Residential Anti -displacement and Relocation Assistance Policy; • Sexual Harassment Policy; • Citizen Participation Policy; • Procedures for meeting the requirements set forth in Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701u); and • Procedures for meeting the requirements set forth in Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794); and SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to the law. PASSED this day of , 2012. APPROVED this day of , 2012. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: &Kt CITY CLERK David R. Wiltse, City Attorney Legal Res\2012\Adopt Procedures and Polices for Grant Funds • HMX 2 PUBLIC NOTICE AFFIRMATIVE FAIR HOUSING POLICY This notice is published pursuant to the requirements of Executive Order 11063 on equal opportunity in housing and nondiscrimination in the sale or rental of housing built with federal assistance, and with Title VIII of the Civil Rights Act of 1968, as amended, which prohibits discrimination in the provision of housing because of race, color, creed, religion, sex, national origin, disability or familial status. The City of Des Plaines, Illinois advises the public that it will administer its assisted programs and activities relating to housing and community development in a manner to affirmatively further fair housing in the sale or rental of housing, the financing of housing and the provision of brokerage services. The City of Des Plaines shall assist individuals who believe they have been subject to discrimination in housing through the resources of the Illinois Department of Human Rights or the U.S. Department of Housing and Urban Development. The City of Des Plaines has designated the Community and Economic Development Department as the contact to coordinate efforts to comply with this policy. Inquiries should be directed to: NAME: Chan Yu, Associate Planner OFFICE: Community and Economic Development Department ADDRESS: 1420 Miner St.. CITY/STATE/ZIP CODE: Des Plaines. Illinois, 60016 PHONE NUMBER: 847-391-5381 or 847-391-5306 HOURS: 8:30AM-5PM EQUAL HOUSING OPPORTUNITY City of Des Plaines IKE ED -Business Stimulus Program PROCUREMENT POLICY These procedures are intended to serve as guidelines for the procurement of supplies, equipment, construction services and professional services for the Disaster Recovery Community Development Block Grant (CDBG) Program. These guidelines meet the standards established in 24 CFR 85.36. CODE OF CONDUCT No employee, officer, or agent of the City of Des Plaines shall participate in the selection or in the award or administration of a contract supported by Disaster Recovery CDBG funds if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer or agent; any member of his/her immediate family; his/her partner; or an organization which employs or is about to employ any of the above, has a financial or other interest in the firm selected for award. No officer, employee or agent of the City of Des Plaines shall solicit or accept gratuities, favors or anything of monetary value from contractors or firms, potential contractors or firms, or parties to sub -agreements, except where the fmancial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations of these standards of conduct shall be referred to the City of Des Plaines Attorney. Where violations appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to dismissal or transfer; where violations or infractions appear to be substantial in nature, the matter may be referred to the appropriate officials for criminal investigation and possible prosecution. PROCUREMENT PROCEDURES The director or supervisor of each department or agency of the City of Des Plaines is responsible for procurement of services, supplies, equipment, or construction obtained with Disaster Recovery CDBG funds shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. Such reviews shall consider consolidation or breaking out to obtain a more economical purchase. When determined appropriate by the Director or Supervisor, an analysis to determine which approach would be the most economical shall be undertaken. The City of Des Plaines shall take affirmative steps to assure that small and minority firms, women's business enterprises, and labor surplus firms are solicited whenever they are potential qualified sources. The City of Des Plaines shall also consider the feasibility of dividing total requirements into smaller tasks or quantities so as to permit maximum participation by small and minority firms, women's business enterprises, and labor surplus firms Where permitted by regulations, delivery schedules will be developed which will include participation by such businesses. The City of Des Plaines shall assist the prime contractor whenever possible by providing copies of lists which identify qualified small and minority firms, women's business enterprises, and labor surplus area firms. SELECTION PROCEDURES All procurement carried out with Disaster Recovery CDBG funds, where the City of Des Plaines is a direct party, shall be carried out in a manner that provides maximum free and open competition. Procurement procedures will not restrict or eliminate competition. The City of Des Plaines shall not place unreasonable requirements on firms in order for them to qualify to do business. Nor will the City of Des Plaines encourage or participate in noncompetitive practices among firms. The City of Des Plaines is alert to organizational conflicts which would jeopardize the negotiation process and limit competition. The City of Des Plaines will not require unnecessary experience or bonding requirements. Pursuant to state law and federal regulations (24 CPR 85.36(b)), all solicitations of offers shall incorporate a clear accurate description of the technical requirements for the material, service, or product to be procured. In competitive procurements, these descriptions shall not contain features which unduly limit competition. The description may include a statement of the qualitative nature of the material, product, or service and the minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use Detailed product specifications shall be avoided whenever possible. A "brand name or equal" description may be used to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offerors shall be clearly stated. All solicitations of offers shall clearly set forth all requirements which offerors must firlfill and all other factors to be used in evaluating bids, proposals, or statements of qualifications. Contracts shall be awarded only to responsible contractors/firms that possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. Consideration shall be given to such factors as the contractor's/firm's capacity, integrity, compliance with public policy, record of past performance, and financial and technical resources. METHODS OF PROCUREMENT Direct procurement by the City of Des Plaines shall be made by using one of the following methods depending on the type of service to be procured. Small Purchase Procedures. Relatively simple, informal procurement procedures will be used where the purchase of materials, single task services, supplies, equipment, and/or other property will not cost in the aggregate more than $100,000, except where further limited by state law or local policy. The procurement officer must obtain a minimum of three written price or rate quotations from qualified sources. Documentation on all quotations received shall be made a part of the file. Selections shall be made principally on price. Payment shall be made upon delivery or completion. Competitive Sealed Bids/Formal Advertising. Under this procedure bids are publicly advertised in accordance with the applicable laws. A firm fixed price contract (either lump sum or unit price) shall be awarded to the responsible bidder whose bid is lowest in price and that conforms to all the material terms and conditions of the advertisement for bids. Competitive sealed bids can be used ONLY when the following criteria are met: (1) there are complete, adequate, and realistic specifications or purchase descriptions; (2) there are two or more responsible bidders who are willing and able to compete effectively; (3) the procurement can be made on a firm fixed- price contract and selection of the successful bidder can appropriately be made principally on the basis of price. When formal advertising is used the following conditions shall be met. i. The advertisement for bids shall be publicly advertised. ii. The advertisement for bids, including the specifications and pertinent attachments, shall clearly define the items, end products or services needed in order for the bidders to properly respond to the advertisement. iii. All bids shall be opened publicly at the time and place specified in the advertisement for bids. A firm fixed-price contract award shall be made by written notice to the lowest responsive and responsible bidder whose bid conforms to the advertisement for bids. Notwithstanding the above, any or all bids may be rejected when there are sound documented business reasons in the best interest of the Disaster Recovery CDBG Program. "Responsible bidder" refers to the character or quality of the bidder -- whether it is an entity with which GRANTEE NAME is safe doing business. "Responsive bidder" refers to whether or not the bidder has offered City of Des Plaines in its bid what was asked for in the specifications. Disqualification of a bidder for lack of responsibility will require notice to the bidder and the opportunity for a hearing. Rejection of a bid because of unresponsiveness requires only that bidder be informed of why bid was rejected. Competitive Negotiation: Requests for Proposals/Qualification Statements. The technique of competitive proposals is normally conducted with more than one source submitting an offer. All competitive proposals shall be conducted using a formal RFP/RFQ containing at least the minimum items in the attached RFP/RFQ Outline (See Attachment A). Architectural and engineering services must be procured via requests for qualification statements; administrative consulting and other professional services must be procured via requests for proposals. Other professional services may also be procured by requests for proposals. The following procedures will be used for competitive negotiation: i. Requests for proposals or qualification statements will be adequately publicized to achieve sufficient competition. All submittals will be honored and entered into the competition. ii. Request for proposals or qualification statements shall contain a detailed list of tasks in the proposed scope of work that is expected to be accomplished. The request for proposals or qualification statements shall identify all significant evaluation factors or selection criteria, including the corresponding point system that will be used to rate the proposals/qualification statements. Requests for proposals shall always include cost and at least one non - cost evaluation factor iv. The selecting official (or committee, if one is designated) shall review all proposals and statements received and make a technical evaluation of each. This shall also include a written statement that identifies the basis upon which the selection was made; including the importance of cost (for RFPs). v. Contract award will be made to the responsible offeror whose submission is deemed most appropriate to the City of Des Plaines with consideration for price, qualifications, and other factors set by the local governing body. Unsuccessful offerors shall be notified in writing within ten working days of contract award. Documentation of notification shall be maintained in the contract selection file for the individual project. For qualifications -based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, at least three firms will be solicited. Following the review of the qualification statements received, the most qualified competitor will be selected to enter into contract negotiation. This shall always include negotiation of price to insure cost reasonableness. At the conclusion of successful negotiation, the competitor shall be invited to enter into a contract. CONTRACT PRICING The City of Des Plaines shall perform cost or pricing analysis in connection with EVERY procurement action including contract modifications in accordance with the requirements of "Cost and Price Analysis for HUD Grantees and Funding Recipients". [See Attachment C] Costs or prices based on estimated costs for Disaster Recovery CDBG projects shall be allowed on:y to the extent that the costs incurred or the cost estimates included in negotiated prices are consistent with federal cost principals. 48 CFR Part 31]. Lump sum prices will only be utilized when there is a definable work product and the quantity to be provided is certain and the contractor assumes all the nsk for costs incurred. Unit prices can be utilized when there is a defmable work product and the contractor assume all the risk for costs incurred, but the quantity is estimated. Cost reimbursement will be utilized when the task does not result in a definable work product or the contractor will not assume the risk of incurring the cost to complete the task. Cost reimbursement, unit or lump sum price, or a combination thereof may be utilized as appropriate A cost reimbursement type contract is most appropriate when the scope and extent of the work to be performed are not clearly defined, such as a professional services contract. A cost reimbursement contract MUST clearly establish a cost ceiling which may not be exceeded without formally amending the contract, and must identify a fixed dollar profit that may not be increased unless there is a contract amendment that increases the scope of the work. A fixed price contract is appropriate when the scope of work is very well defined and product oriented. A fixed price contract can only be awarded when fair and reasonable prices can be established through adequate price competition and the solicitation is based principally on price. A fixed price contract MUST establish a guaranteed price that may not be increased. Cost plus percentage of cost and percentage of construction cost methods of contracting MUST NOT be used. PROCUREMENT RECORDS The City of Des Plaines shall maintain records sufficient to detail the history of the procurement. The records will include the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection and the basis for the contract price CONTRACT PROVISIONS The records shall include the following contract provisions and conditions: i. Contracts other than small purchase shall contain provisions that allow for administrative, contractual, or legal remedies if contractors violate or breach contract terms, and provide for sanctions and penalties as appropriate. ii. All contracts in excess of $10,000 shall provide for termination for cause and for convenience by the City of Des Plaines including the manner in which it will be done and the basis for settlement. iii. All construction contracts and subcontracts in excess of $10,000 shall include provisions which require compliance with Executive Order 11246, Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented in DOL regulations (41 CFR Part 60). iv. All contracts and subcontracts for construction or repair shall include a provision for compliance with the Copeland "Anti -Kick -Back" Act (18 USC 874) as supplemented by DOL regulations (29 CFR Part 3). v. All contracts or subcontracts in excess of $2,000 for construction or repair shall include a provision for compliance with the Davis -Bacon Act (40 USC 276a to a-7) as supplemented by DOL regulations (29 CFR Part 5). vi. All construction or repair contracts or subcontracts in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment or mechanics or laborers, shall include a provision for compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 USC 327-330) as supplemented by DOL regulations (29 CFR Part 5). vii. Each contract shall include a notice of DCEO requirements and regulations pertaining to reporting and patent rights under any contract involving respect to any discovery or invention which arises or is developed in the course of or under such contract, and of the state requirements pertaining to copyrights and rights in data. viii. All negotiated contracts shall include a provision that makes it possible for the City of Des Plaines, DCEO, HUD, the Comptroller General of the United States, or any of their duly authorized representatives, to have access to any books, documents, papers, or records of the contractor/firm that are directly pertinent to the contract, for the purpose of making audit examination excerpts and transcriptions. Further, the contract must include a provision that all required records will be maintained by the contractor/firm for a period of four years after the City of Des Plaines formally closes out each Disaster Recovery CDBG program. ix All contracts, subcontracts, and subgrants in amounts in excess of $100,000 shall contain a provision which requires compliance with the requirements of Section 306 of the Clean Air Act (42 USC 1857 h), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). x. Contracts shall recognize mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163). xi. The City of Des Plaines will be permitted to require changes, remedies, changed conditions, access and record retention, and suspension of work clauses approved by the City Council. CONTRACT ADMINISTRATION The City of Des Plaines shall maintain contract administration systems that insure contractors/firms perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. The accepted performance of contractors/ firms will be a factor in subsequent contract negotiations and award. Remedial action by the City of Des Plaines through legal processes shall be considered in instances of identified significant nonperformance. PROCUREMENT POLICY ATTACHMENT A — RFP/RFQ OUTLINE Under the federal procurement regulations professional services are typically procured through the competitive proposal or request for proposal method [24 CFR 85.36(d)(3)). A well-written RFP or RFQ will contain all of the information the proposers need to know in a manner that captures interest and is easy to follow. The RFP or RFQ will consist of an introduction and six sections, each of which is summarized briefly on this page: All RFPs or RFQ issued by the City of Des Plaines for professional services will at minimum contain the following items: i Advertisement/Purpose (Introduction) — Will include a Cover Letter to summarize the services being solicited and the due date for proposals. 2. Program Information — Will include an overview of the grant/project status and a summary of the roles and responsibilities of all involved parties to provide the context for the solicited services and capture the interest of potential respondents. 3 Scope of Services - Will include an overview of the solicited services, summarize general expectations, specify the anticipated role of the selected firm, and provide a detailed list of tasks to be accomplished. Should be connected to the fee proposal and be detailed enough to be in the final contract. • Statement of Work (RFP only): All tasks the selected consultant will be expected to perform will be listed in detail. The list must be detailed enough for consultant to provide price or estimated cost for the services. 4. Submission and Evaluation Requirements — Will describe what sections should be included in the proposal (e.g. approach, organization chart or staffing plan, fee proposal (RFP only), etc.) and what information each of those sections should contain. Also the criteria the "committee" will use to evaluate the proposal and the weights for each criterion will be described. Submission requirements and evaluation criteria should be linked. • Approach section (RFP): For each task identified in the scope of work, respondent is to describe how they would accomplish the task(s). • Project staffing: Respondent will be asked to include an organization chart, names and roles of principal staff members, time commitments for principal staff members, and attach resumes. • Qualifications: Respondent will be asked to include project summaries the respondent's relevant experience, organized by firm or by type of experience. • Fee proposal (RFP only): Respondent will be asked to provide a price for services described in the approach, broken out by task. • Evaluation Criteria: The criteria on which the proposals will be evaluated (e.g. creativity of approach, reasonableness of fee, quality of relevant qualifications, previous experience, etc.) will be listed and the weighting for each criteria given. Schedule and Required Information — Will provide information about the procurement not related to the actual project. This includes a schedule/timetable for the procurement, information on written questions and pre -proposal conference, contractual obligations, information on conflict of interest, and all other required clauses. 6. Attachments - Provide any required forms (e.g. form for fee proposal or Certifications/Assurances), further clarify the expectations by including a sample contract, copies of the roles/ responsibilities checklist, and/or scopes of work for other consultants, and include more detailed information on the project (e.g. application or project summary). PROCUREMENT POLICY ATTACHMENT B — Sealed Bid Requirements and Procedures Under the federal procurement regulations construction services are required to be procured through the competitive sealed bid method [24 CFR 85.36(d)(2)]. This method is also required for the procurement of equipment and supplies over $100,000. Sealed Bid Requirements 1. Advertisement or bids- instructions to potential bidders including: location and time and date for submission; availability of bid documents and duration of public inspection, deposit(s) and other bidding requirements; notice of Federal contract requirements. 2. Information for Bidders- instructions to potential bidders including: bid preparation requirements; details for price submission; bidder qualifications, bid security requirements, timelines for bid and contract award; liquidated damages provisions; conditions of work; addenda and interpretations; security for performance; power of attorney; governing laws and regulations; method of bid award; and obligations of bidders. 3. Requirements for a Bid Guarantee. The "bid guarantee" shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of his bid, execute such contractual documents as may be required within the time specified. 4. Requirements for a Performance Bond. A performance bond on the part of the contractor for 100 percent of the contract price. A "performance bond" is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. 5. Requirements for a Payment Bond. A payment bond on the part of the contractor for 100 percent of the contract price. A "payment bond" is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. 6. Requirements for a Certificate as to Corporate Principal. 7. Requirements for a Public Work Bid, including acceptable pricing format. Sealed Bid Procedures The sealed bid solicitation will be published at least once, not less than 30 and not more than 45 days before the date for filing bids in a newspaper that serves as the official publication for the grantee. If the grantee does not have an official publication then it will be published in a newspaper published at least once weekly and having general circulation in the geographic area served by the governmental entity. Preference should be given to a newspaper published daily if available. The sealed bid solicitation will insure the complete plans and specifications will be available on the date of the first advertisement. The advertisement for the sealed bid solicitation will indicate where specifications can be obtained and when and where bids will be received and opened. All sealed bids received will be date and time stamped upon receipt. Any sealed bid which does not arrive at the designated place by the appointed time will not be considered and will not be opened. The bid will be marked by the time received and returned to the bidder unopened. All bids will remain confidential until the public bid opening. All bids submitted on time will be publicly opened and the sealed bids read aloud. Where specified in the bid documents, factors such as discounts, transportation costs, and life cycle costs shall be considered in determining which bid is lowest. Payment discounts shall only be used to determine low bid when prior experience indicates that such discounts are generally taken. After approval by the City Council a firm fixed price award in writing to the lowest responsive bidder whose bid conforms to the advertisement for bids will be made. A bid abstract of the bid opening will be maintained. At a minimum it will include the following: • date, time, and location of the bid opening • a listing of all bids received and the amounts of their bids • a listing of all persons present • a tabulation of the bids opened • the award decision Unsuccessful bidders will be promptly notified in writing. PROCUREMENT POLICY ATTACHMENT C — HUD Guidance on Cost Price Analysis Under the federal procurement regulations grantees are required to perform a cost price analysis on every procurement action [24 CFR 85.36(f)). HUD has provided a guide to recipients to meet this requirement. The important sections of which are provided below. Quick Guide to Cost and Price Analysis for HUD Grantees and Funding Recipients What is price analysis? Price analysis is essentially price comparison. It is the evaluation of a proposed price (i.e., lump sum) without analyzing any of the separate cost elements that it is composed of. What is cost analysis? Cost analysis is the evaluation of the separate elements (e.g., labor, materials, etc.) that make up a contractor's total cost proposal or price (for both new contracts and modifications) to determine if they are allowable, directed related to the requirement and ultimately, reasonable. Is cost or price analysis always required? Yes. HUD's regulations at 24 Code of Federal Regulations (CFR) Part 84, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations," and 24 CFR Part 85, "Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments," require grantees to perform a cost or price analysis for every procurement action, including contract modifications (e.g., "change orders"), using HUD grant funds. When do I perform a price analysis? You use price analysis whenever you are comparing lump sum prices — not cost estimates - received from contractors in a competitive pricing situation (e.g., when sealed bids are obtained). What qualifies as competition? Generally, competition means two or more responsible (e.g., not debarred or suspended, etc.) offerors ("bidders"), competing independently, submit priced offers that satisfy the grantee's contract requirement. Obviously, the greater the number of offers received, the greater the competition and ideally, the better the pricing. When do I perform a cost analysis? Cost analysis is used whenever you do not have price competition. A cost analysis is required when: • Using the competitive proposal (or "negotiated") method of contracting (see 24 CFR 85.36(d)(3) for a definition), e.g., for acquiring professional, consulting or architect/engineering (A/E) services. Under the competitive proposal method, offerors are required to submit cost proposals that show the elements (e.g., labor, materials, overhead, profit) of their proposed costs or price. SEE FORMAT BELOW. • Negotiating a contract with a sole source, i.e., not soliciting competitive bids or offers. When a sole source is appropriate and justified (see 24 CFR 85.36(d)(4)), you must obtain a complete cost breakdown from the sole source contractor and perform an analysis using the cost principles to establish a fair and reasonable price or estimated cost. • After soliciting competitive sealed bids, you receive only one bid, and it differs substantially from your independent estimate of the contract price. If you determine that the bid is unreasonable and decide to not recompete (e.g., market survey tells you that you wouldn't get competition), then you may formally cancel the solicitation and negotiate a contract price with the single bidder. In that case, you must obtain a cost breakdown of the single bid price and use cost principles to determine if that price is reasonable. • Negotiating a modification (including change orders) to any type of contract, if the modification changes the work authorized under the contract, and changes the price or total estimated cost, either upwards or downwards. You must obtain a detailed breakdown of the contractor's proposed cost - not a lump sum proposal — before negotiating the change in contract price. CAUTION. Modifications that change the work beyond the scope of the contract must be justfed in accordance with the conditions set forth in 24 CFR 85.36(d)(4) or 24 CFR 84.43. If the out -of -scope change cannot be justified, you must procure the work competitively. Do I need to analyze and negotiate profit separately? Whenever you are required to perform a cost analysis, and you are negotiating a contract action that provides for a profit or fee, you must negotiate profit separately. When negotiating profit, you should consider all of the following: • The complexity of the work to be performed. The more difficult the work, the more profit a contractor may be entitled to. • Contractor's risk. How much risk — either performance or cost to the contractor - will the contract create? The higher the risk, the higher the reward, i.e., profit. • Contractor's investment (labor, oversight, etc.). How much and what type of resources will the contractor have to dedicate to performing the contract? The greater the investment of resources the more profit. • Subcontracting. The amount of profit depends upon the size, nature and oversight needs of the subcontracts the contractor will use. Will the contractor perform most of the work, or will he/she sub out some of it, and if so, how much? Will subcontracted work be routine or complex? What amount and level of oversight and management will subcontracted work require of the contractor? Simple subcontracts for routine supplies of services should not be worth as much profit as complex subcontracts that require a lot oversight by your own highly skilled staff or management. • Quality of the contractor's past performance. Profit should reward the contractor for a proven record of high quality performance. A consistent record of delivering quality goods or services on time within cost, indicates that the contractor will likely "deliver the goods" to you, too. (Note: You probably won t be considering a poor performer for a new contract award.) Performance under the current contract must be considered when negotiating a modification. • Industry profit rates in the surrounding geographical areas for similar work. What's the "going rate,' especially for standard, more commercial types of work? CAUTION: Be careful to not pay going rates when the work required is not really covered by those rates, e.g., paying specialty rates for routine work. CAUTION! The "cost -plus -a -percentage -of -cost" and "percentage -of -construction -cost" contract types are prohibited. (See also 24 CFR 85.3610(4), and 24 CFR 84.44(c).) These types of contracts reward contractors for incurring greater costs, which is just the opposite of what is in your, the buyer's, best interest. How do cost analysis and price analysis apply to the different contracting methods? • Small Purchases. Fo. routine, commercial type purchases, comparing price or rate quotes obtained from an adequate number of qualified vendors is sufficient price analysis. If the small purchase is for professional or technical services, or the HA needs to evaluate other factors than price, then at least a limited cost analysis is appropriate. In either case, the HA's analysis should include comparing the proposed prices to past prices it has paid for the same or similar items or services. • Sealed Bidding. This is the preferred method for contracting for supplies, equipment and construction. (See 24 CFR 85.36(d)(2) for a definition.) Normally, the competitive pricing forces of the marketplace determine the reasonableness of the low price obtained through sealed bidding. Nevertheless, the HA should always compare its own independent cost estimate to the low competitive bid received. In the event they are significantly different, the HA will need to examine each to verify that either its own estimate or the market price is valid. Otherwise, no further price or cost analysis is required under sealed bidding. CAUTION! When only one bid is received in response to a competitive bid solicitation, you do not have price competition. If you decide to award on the basis of a single submitted bid price, i.e., without negotiation, you must justify that the price is fair and reasonable. At a minimum, you should compare the bid price to your own in-house estimate and past prices paid for the same or substantially similar item(s) in the past. You should also try to obtain information from the marketplace, if you have not already done so in developing your own estimate. If you decide to cancel the sealed bid and negotiate a contract price with the single bidder, you must obtain a complete cost breakdown and perform a cost analysis of the proposed price. If the bidder refuses to provide a breakdown of his/her costs, you may have no other choice than to resolicit bids. In any case, you must document the rationale for your award decision. • Competitive Proposals. This method is most often used to contract for professional, consulting, and architect/engineering (A/E) services. (See 24 CFR 85.36(d)(3) for a definition.) To determine the reasonableness of proposed costs, you must obtain cost breakdowns from the offerors showing all the elements of their proposed total costs and perform a cost analysis of each proposal using the appropriate set of cost principles (discussed below). NOTE! When awarding a contract using the competitive proposal method, the type of contract (e.g., firm fixed-price or cost -reimbursement) you propose to award does not affect the requirement for a cost analysis. For example, if you intend to award a firm fixed-price contract via the competitive proposal method, you still must analyze all of the proposed costs contained in each offeror's price. However you are not required to negotiate each individual cost element in arriving at an agreement on total price. The final price you negotiate with the contractor on a fixed-price contract normally reflects agreement only on the total price. Therefore, the overall objective should be to negotiate total prices that are fair and reasonable. NOTE! In certain cases, the contract may spec* separately priced items. This is commonly done in indefinite- delivery (e.g., indefinite -quantity, sometimes called job order, or "open ended") contracts. Under these contracts, the HA orders pre priced items on an as -needed basis, up to a stated maximum quantity. For these contracts, agreement must be reached on each item's price before award and the prices included in the final contract document. Sample Format for Cost Analysis Develop a detailed list of tasks and subtasks, based on the services requested in the RFP/RFP. Estimate the number of hours needed to complete each task and divide among staff with a variety of hourly rates. Estimate materials, supplies, services or other direct costs for to complete each task. Apply overhead rate if applicable to appropriate cost base for each task. Apply profit rate if applicable to appropriate base for each task. Sum all the elements of cost and profit for the task. Contract Task 1: Proposal Review Labor Cost Estimated 10 proposals x 4 hours per proposal for Assistant Planner @ $20 per hour = Estimated 10 proposals x 1.5 hours per proposal for Senior Planner @ $32.50 per hour = Fringe Benefit @ 22% of Direct Labor Cost = Total estimated Direct Labor Cost for completing Proposal Review Task Materials and Services Cost Estimated 15 copy pages per proposal x 10 proposals @ $.32 per page = Estimated printing cost per proposal summary @ $3.50 ea x 10 = Total estimated Materials and Services Cost for completing Proposal Review Task Overhead Overhead rate for federally funded contracts @ 32% x Direct Labor Cost = Total estimated Costs for completing Proposal Review Task Profit Profit @ 8% of total estimated Cost TOTAL PRICE for completing Proposal Review Task Estimated unit price if applicable Total Price divided by # proposals = $232.89 800.00 487.50 383.25 $1,570.75 $ 48.00 $ 35.001 $ 83.00 $ 502.64 $2,156.39 $ 172.51 $2,328.90 PROCUREMENT POLICY ATTACHMENT D - Rejection of Bids and Offers, Protest Procedures, and Competitive Proposal Debriefing Procedures Under the federal procurement regulations grantees are required to have protest procedures available Rejection of Bids and Offers (a) Any bid or offer that fails to conform to the essential requirements of the invitation for bids (IFB) or request for proposal (RFP) shall be rejected. (b) Any bid or offer that does not conform to the applicable specifications or requirements shall be rejected unless the IFB or RFP authorized the submission of alternate bids and the supplies offered as alternates meet the requirements specified in the IFB or RFP. (c) Any bid or offer that fails to conform to the delivery schedule or permissible alternates stated in the IFB or RFP shall be rejected. (d) A bid or offer shall be rejected when the bidder/offeror imposes conditions that would modify requirements of the invitation or limit the bidder's liability to the City of Des Plaines, since to allow the IFB or RFP to impose such conditions would be prejudicial to other bidders/offerors. For example, bids shall be rejected in which the bidder/offeror-- (1) Protects against future changes in conditions, such as increased costs, if total possible costs to the City of Des Plaines cannot be determined; • (2) Fails to state a price and indicates that price shall be price in effect at time of delivery; (3) States a price but qualifies it as being subject to price in effect at time of delivery; (4) When not authorized by the IFB or RFP, conditions or qualifies a bid or offer by stipulating that it is to be considered only if, before date of award, the bidder/offeror receives (or does not receive) award under a separate solicitation; (5) Requires that the City of Des Plaines is to determine that the bidder's/offeror's product meets applicable City of Des Plaines specifications; or (6) Limits rights of the City of Des Plaines under any contract clause. (I) Any bid/offer may be rejected if the procurement officer determines in writing that it is unreasonable as to price. Unreasonableness of price includes not only the total price of the bid, but the prices for individual line items as well. Bids or offers received from any person or concern that is suspended, debarred, proposed for debarment, or declared ineligible as of the bid opening date shall be rejected. Further considerations for sealed bids: A low bidder may be requested to delete objectionable conditions from a bid provided the conditions do not go to the substance, as distinguished from the form, of the bid, or work an injustice on other bidders. A condition goes to the substance of a bid where it affects price, quantity, quality, or delivery of the items offered. When a bid guarantee is required and a bidder fails to furnish the guarantee in accordance with the requirements of the invitation for bids. Low bids received from concerns determined to be not responsible shall be rejected. After submitting a bid, if all of a bidder's assets or that part related to the bid are transferred during the period between the bid opening and the award, the transferee may not be able to take over the bid/offer. Accordingly, the procurement officer shall reject the bid unless the transfer is affected by merger, operation of law. Notification: Any bid or offers that are rejected or otherwise excluded from the competitive range shall be notified promptly in writing by the procurement officer. The notice shall state the basis for the determination and that a proposal revision will not be considered. Record Keeping: The originals of all rejected bids/offers, and any written findings with respect to such rejections, shall be preserved with the papers relating to the acquisition. SOLICITATION and AWARD PROTEST PROCEDURES 1. The following procedures are established to resolve agency protests effectively, to build confidence in the City of Des Plaines 's procurement system, and to reduce protests outside of the City: A. Protests shall be concise and logically presented to facilitate review by the City of Des Plaines. Failure to substantially comply with any of the requirements of paragraph (1)(B) of this section may be grounds for dismissal of the protest. B. Protests shall include the following information: i. Name, address, and fax and telephone numbers of the protester. ii. Solicitation or contract number. iii. Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protester. iv. Copies of relevant documents. v. Request for a ruling by the City of Des Plaines. vi. Statement as to the form of relief requested. vii. All information establishing that the protester is an interested party for the purpose of filing a protest. viii. All information establishing the timeliness of the protest. C All protests filed directly with the City of Des Plaines will be addressed to the procurement officer or other official designated to receive protests. D. Interested parties may request an independent review of their protest as an appeal of the c procurement officer's decision on a protest. The City of Des Plaines shall designate the official(s) who are to conduct this independent review. 2. Protests based on alleged apparent improprieties in a solicitation shall be filed [two] working days before the advertised opening of sealed bid or the closing date for receipt of proposals. In all other cases, protests shall be filed no later than [10] calendar days after the basis of protest is known or should have been known, whichever is earlier. The agency, for good cause shown, or where it determines that a protest raises issues significant to the City of Des Plaines 's procurement system, may consider the merits of any protest which is not timely filed. 3. Action upon receipt of protest: A. Upon receipt of a protest before award, a contract may not be awarded, pending the City of Des Plaines resolution of the protest, unless contract award is justified, in writing, for urgent and compelling reasons or is determined, in writing, to be in the best interest of the City of Des Plaines. Such justification or determination shall be approved at a level above the contracting officer, or by another official pursuant to agency procedures. B. If award is withheld pending the City of Des Plaines resolution of the protest, the procurement officer will inform the bidders or offerors whose bids or offers might become eligible for award of the contract. If appropriate, the bidders or offerors should be requested, before expiration of the time for acceptance of their bids or offers, to extend the time for acceptance to avoid the need for re -solicitation. In the event of failure to obtain such extension of bids or offers, consideration should be given to proceeding with award pursuant to paragraph (3)(1) of this section. C. Upon receipt of a protest within 10 days after contract award or within 5 days after a debriefing date offered to the protester under a timely debriefing request in accordance with competitive proposals debriefing procedure (below), the procurement officer shall immediately suspend performance, pending resolution of the protest within the agency, including any review by an independent higher level official, unless continued performance is justified, in writing, for urgent and compelling reasons or is determined, in writing, to be in the best interest of the City of Des Plaines. Such justification or determination shall be approved at a level above the procurement officer, or by another official pursuant to agency procedures. D. Pursuing a Des Plaines protest does not extend the time for obtaining a stay at the State of Illinois. Agencies may include, as part of the agency protest process, a voluntary suspension period when agency protests are denied and the protester subsequently files at the State of lllinois. E. The City of Des Plaines shall make their best efforts to resolve Des Plaines protests within [35] days after the protest is filed. To the extent permitted by law and regulation, the parties may exchange relevant information. F. The City of Des Plaines protest decisions shall be well -reasoned, and explain the Des Plaines position. The protest decision shall be provided to the protester using a method that provides evidence of receipt Competitive proposal debriefing procedure An offeror, upon its written request received by the agency within [3] working days after the date on which that offeror has received a notification to of award, shall be debriefed and furnished the basis for the selection decision and contract award. To the maximum extent practicable, the City of Des Plaines will conduct the debriefing within 5 working days after receipt of the written request. Debriefings of successful and unsuccessful offerors may be done orally, in writing, or by any other method acceptable to the procurement officer. The procurement officer should normally chair any debriefing session held. Individuals who conducted the evaluations shall provide support. At a minimum, the debriefing information shall include -- (1) The City of Des Plaines 's evaluation of the significant weaknesses or deficiencies in the offeror's proposal, if applicable; (2) The overall evaluated cost or price (including unit prices), and technical ratmg, if applicable, of the successful offeror and the debriefed offeror, and past performance information on the debriefed offeror; (3) The overall ranking of all offerors, when any ranking was developed by the agency during the source selection; (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror; and (6) Reasonable responses to relevant questions about whether source selection procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed. The debriefing shall not include point -by -point comparisons of the debriefed offeror's proposal with those of other offerors. Moreover, the debriefing shall not reveal any information concerning: (1) Trade secrets; (2) Privileged or confidential manufacturing processes and techniques; (3) Commercial and financial information that is privileged or confidential, including cost breakdowns, profit, indirect cost rates, and similar information; and (4) The names of individuals providing reference information about an offeror's past performance. An official summary of the debriefing shall be included in the contract file. Winning Construction Services Bidder June 30, 2012 Mr. John Smith Con Struction Contractors, Inc. 4444 44th Street Oz, Arizona 99994 Dear Mr. Smith: RE: NOTICE OF INTENT TO AWARD FOR CONSTRUCTION SERVICES FOR THE TOWN OF OZ, STREET IMPROVEMENTS PROJECT (CDBG #999-99) You are hereby notified that the [city, town, county, organization] of Oz intends to award you the construction contract for the above cited CDBG project, in the base bid amount of $122,000. To comply with CDBG program requirements, time must be allotted for all participating firms to comment on or protest the [city, town, county, organization]'s decision. We do not however, anticipate any protests. Therefore, the contract documents will be sent to you by July 15, 2012. Non -winning Construction Services Bidder June 30, 2012 Con Struction Contractors, Inc. 7777 E 77th Boulevard Oz, Arizona 99994 Dear Sir: RE: NOTICE OF NON -AWARD FOR CONSTRUCTION SERVICES FOR THE TOWN OF OZ STREET IMPROVEMENTS PROJECT (CDBG CONTRACT #999-99) You are hereby notified that your bid for the above-mentioned CDBG contract was considered. I regret to inform you that you have not been awarded the contract. You have the right to protest the decision made by the City of Des Plaines, using the attached protest procedures from the City of Des Plaines's adopted federal programs procurement policy. If your firm wishes to protest either informally or formally, the deadline is 4:00 p.m., Thursday, July 10, 2012. Please address any protest to the attention of , Procurement Officer. The City of Des Plaines would like to take this opportunity to thank you for s..bmittal of your proposal. Selected Professional Services Offeror June 30, 2012 Ms. Dorothy Kansas Project Coordination. Inc. 2222 22nd Street Oz, Arizona 99994 RE: NOTICE OF INTENT TO AWARD FOR ADMINISTRATIVE SERVICES FOR THE TOWN OF OZ, STREET IMPROVEMENTS PROJECT (CDBG #999-99) Dear Ms. Kansas: You are hereby notified that the [city, town, county, organization] intends to award you the administrative services contract for the above cited CDBG project, in the bid amount of $15,000. To comply with CDBG program requirements, time must be allotted for all participating firms to comment on or protest the [city, town, county, organization] 's decision. We do not however, anticipate any protests. Therefore, the contract documents will be sent to you by July 15, 2012. You must deliver to the [city, town, county, organization] two (2) executed and complete contracts within [ten (10)] days of receiving the contract. All appropriate documents must be signed by the principals and corporate seals affixed as appropriate. The [city, town, county, organization] will return to you one fully executed contract and one will be retained by the [city, town, county, organization]. Failure to return the contracts within the time specified will entitle the [city, town, county, organization] to consider your proposal abandoned and annul this Notice of Intent to Award. Non -Selected Professional Services Offeror June 30, 2012 Mike's Management Co.. 7777 E. 77th Boulevard Oz, Arizona 99994 RE: NOTICE OF NON -AWARD FOR ADMINISTRATIVE SERVICES FOR THE TOWN OF OZ, STREET IMPROVEMENT (CDBG CONTRACT #999-99) Dear Sir: You are hereby notified that your proposal for the above-mentioned CDBG contract was considered. I regret to inform you that you have not been awarded the contract. You may request a formal debriefing of the [city, town, county, organization]'s proposal review process and be furnished the basis for the selection decision and contract award. A debriefing will be scheduled expeditiously if the request is made within [five] days of the date of this letter. You also have the right to protest the decision made by the [city, town, county, organization], using the attached protest procedures from the [city, town, county, organization]'s adopted federal programs procurement policy. If your firm wishes to protest either informally or formally, the deadline is 4:00 p.m., Thursday, July 10, 2012. Please address any protest to the attention of , Procurement Officer. The [city, town, county, organization] would like to take this opportunity to thank you for submittal of your proposal. SEALED BID Notice Protests based on alleged apparent improprieties in this solicitation shall be filed no later than [ # ] business days before the advertised date for opening of sealed bids. Protests of the Invitation For Bids shall be submitted in writing to: Attention [ ] Procurement Officer [city, town, county, organization]. Protests must contain at a minimum the name, address and telephone number of the protester, the signature of the protester or its representative and evidence of authority to sign; a detailed statement of the legal and factual grounds of the protest including copies of relevant data; and the form of relief requested. Within [ # ] business days of receipt, and after consultation with legal counsel, [ 1 Procurement Officer will respond to the protest. The [city, town, county, organization]'s procedures for protesting contract award will be provided with the Notice of Contract Award to each bidder following the advertised date for opening of sealed bids. REQUEST FOR PROPOSALS Notice Protests based on alleged apparent improprieties in this solicitation shall be filed no later than [ # ] business days before the closing date for receipt of proposals. Protest of the Request For Proposals shall be submitted in writing to: Attention [ 1 Procurement Officer [city, town, county, organization]. Protests must contain at a minimum the name, address and telephone number of the protester, the signature of the protester or its representative and evidence of authority to sign; a detailed statement of the legal and factual grounds of the protest including copies of relevant data; and the form of relief requested. Each offeror will be provided an opportunity to receive a debriefmg on the contract selection process with the Notice of Contract Award and which will also include the [city, town, county, organization]'s procedures for protesting contract award. PROHIBITION OF THE USE OF EXCESSIVE FORCE An IKE ED -Business Stimulus Program policy of the City of Des Plaines of Illinois, adopting guidelines protecting individuals engaged in nonviolent civil rights demonstration. WHEREAS, the Congress of the United States has passed Section 104 (1) to the Title I of the Housing and Community Development Act stating that no CDBG funds may be obligated or expended by any unit of local government that fails to adopt and enforce a policy of prohibiting the use of excessive force by local law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; or fails to adopt and enforce a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of nonviolent civil rights demonstrations within its jurisdiction; AND WHEREAS, the City of Des Plaines has received a Community Development Block Grant and is required to comply with Title I of the Housing and Community Development Act; AND WHEREAS, the failure to enforce such policies may cause the City of Des Plaines to lose its grant or eligibility for future grants; NOW THEREFORE, BE IT RESOLVED BY THE Mayor of Des Plaines, ILLINOIS: SECTION 1 It is the POLICY of the City of Des Plaines that excessive force by local law enforcement agencies shall not be used against individuals engaged in lawful and nonviolent civil rights demonstrations within the City boundaries. SECTION 2 It is the POLICY of the City of Des Plaines to enforce applicable state and local laws against the physical barring of an entrance to or exit from a facility or location which is the subject of nonviolent civil rights demonstrations within its jurisdiction. SECTION 3 The City of Des Plaines directs the Police Chief to implement this Resolution by amending applicable law enforcement department procedures. PASSED BY THE City of Des Plaines, ILLINOIS. SIGNED BY: TITLE: DATE: ATTEST: IKE ED -Business Stimulus Program EQUAL EMPLOYMENT POLICY AN IKE PROGRAM POLICY ESTABLISHING EQUAL EMPLOYMENT GUIDELINES INCLUDING PROVISIONS TO BENEFIT INDIVIDUALS WITH DISABILITIES WHEREAS, the City of Des Plaines, Illinois desires to assure equal opportunity to all individuals, regardless of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status or an unfavorable discharge from military service, to avail themselves of gainful employment opportunity; and WHEREAS, the City of Des Plaines, Illinois has determined that the passage of an ordinance promoting equal employment opportunity is an effective method of providing gainful employment to minority, elderly, women, and persons with disabilities desiring employment with the City of Des Plaines Illinois. BE IT THEREFORE RESOLVED AS FOLLOWS: for the purpose of this ordinance, the term "minority' will refer to American Indians, Asians, Blacks, or Hispanics, or to such protected classes as youth, elderly, women, or persons with disabilities. A. The City of Des Plaines hereby declares to uphold, defend, enforce, and advocate for all laws related to Equal Employment Opportunity including, but not limited to, the following: 1. Title VI of the Civil Rights Act of 1964 which prohibits discrimination in the participation in or benefits of programs or activities receiving federal financial assistance on the basis of race, color, or national origin. 2. Title VII of the Civil Rights Act of 1964 which prohibits discrimination because of race, color, religion, sex or national origin in all employment practices including hiring, firing, promotions, compensation, and other terms, privileges and conditions of employment. 3. Title IX of the Education Amendments of 1972 which prohibits discrimination in federally assisted education programs. 4. The Equal Pay Act of 1963 which covers all employees who are covered by the Fair Labor Standards Act. The Act forbids pay differentials on the basis of sex. 5. The Age Discrimination Act of 1967 which prohibits discrimination because of age against anyone between the ages of 40 and 65. 6. Federal Executive Order 11246 which requires every contract with federal financial assistance to contain a clause against discrimination because of race, color, religion, sex, or national origin. 7. Section 504 of the Rehabilitation Act of 1973 and DOL Implementing Regulations at 29 CFR 32 which prohibits any discrimination based on disability. 8. Section 188 of WIA and the U.S. DOL Regulations at 29 CFR Parts 31 and 32 which provides that no person in the United States shall be excluded from participation in, be denied the benefits of, or be subject to discrimination on the basis of race, color, or national origin, under any program or activity receiving Federal financial assistance from the Department of Labor. 9. Chapter 68, Article I. Section 17-19 of the Illinois Constitution which prohibits discrimination based on race, color, creed, national ancestry, disability, and sex in the hiring and promotion practices of any employer. 10. The Americans with Disabilities Act of 1990 which with disabilities on the basis of their disability. 11. Illinois Human Rights Act (775 ILCS 5) which prohibits discrimination based on race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations. B. The City of Des Plaines will assure non-discriminatory employment practices in recruitment, recruitment advertising, employment, placement, layoff or termination, promotion, demotion or transfer, rate of pay or other forms of compensation and use of facilities. C. The City of Des Plaines will not contract with other agencies, banks, businesses, vendors, etc., who practice or establish a pattern of discrimination based on race, color, religion, sex, national origin, ancestry, age, order of protection status. marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military. D. The City of Des Plaines will incorporate into any contract for construction work, or modification thereof, subject to the relevant rules, regulations, and orders of the Secretary of Labor or of any prior authority that remains in effect, which is paid in whole or in part with the aid of such financial assistance, the following "Equal Opportunity Clause": 1. In the event of the contractor's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Act or the Rules and Regulations of the Department , the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: a) That he or she will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status or an unfavorable discharge from military service; and, further, that he or she will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any underutilization. b) That, if he or she hires additional employees in order to perform this contract or any portion of this contract, he or she will determine the availability (in accordance with the Department's Rules and Regulations) of minorities and women in the areas from which he or she may reasonably recruit and he or she will hire for each job classification for which employees are hired in a way that minorities and women are not underutilized. c) That, in all solicitations or advertisements for employees placed by him or her or on his or her behalf, he or she will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status or an unfavorable discharge from military service. d) That he or she will send to each labor organization or representative of workers with which he or she has or is bound by a collective bargaining or other agreement or understanding, a notice advising the labor organization or representative of the contractor's obligations under the Act and the Department's Rules and Regulations. If any labor organization or representative fails or refuses to cooperate with the contractor in his or her efforts to comply with the Act and Rules and Regulations, the contractor will promptly notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations under the contract. e) That he or she will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Act and the Department's Rules and Regulations. f) That he or she will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Act and the Department's Rules and Regulations. g) That he or she will include verbatim or by reference the provisions of this clause in every subcontract awarded under which any portion of the contract obligations are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply with the provisions. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. D. The City of Des Plaines assures that it will actively provide nondiscriminatory outreach, selection, and service to all individuals. E. Efforts will be made to hire minority individuals for all job categories so that minority employment in all categories of the work force will represent a proportionate share of minority populations in the City of Des Plaines as well as surrounding areas. F. The City of Des Plaines will provide accommodations to the best of its ability for employees with disabilities, contingent on budget and structural limitations. G. All City of Des Plaines employees are expected to adhere to the above policy and to work actively for its implementation both internally and in carrying out City program activities. H. The City of Des Plaines designates the City Manager and City Council to carry out the EEO/AA plan. Passed this day of City Manager ATTEST: City Clerk (SEAL) RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN for City of Des Plaines Every effort will be made to minimize temporary or permanent displacement of persons due to a CDBG project undertaken by the municipality. However, in the event of displacement as a result of a federally funded award, the City of Des Plaines will comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, to any household, regardless of income which is involuntarily and permanently displaced, If the property is acquired, but will not be used for low/moderate income housing under 104(d) of the Housing and Community Development Act of 1974, as amended, the displacement and relocation plan shall provide that before obligating and spending funds that will directly result in such demolition or conversion the municipality will make public and submit to the Illinois Department of Commerce and Economic Opportunity (DCEO) the following information: a. Comparable replacement housing in the community within three (3) years of the commencement date of the demolition or rehabilitation; b. A description of the proposed activity; c. The general location on a map and appropriate number of dwelling units by number of bedrooms that will be demolished or converted to a use other than as low and moderate income dwelling units as a direct result of the assisted activity; d. A time schedule for the commencement and completion date of the demolition or conversion; e. The general location on a map and appropriate number of dwelling units by number of bedrooms that will be provided as replacement dwelling units; f. The source of funding and a time schedule for the provision of replacement dwelling units; g. The basis for concluding that each replacement dwelling unit will remain a low and moderate income dwelling unit for at least ten (10) years from the date of initial occupancy; h. Relocation benefits for all low or moderate income persons shall be provided, including reimbursement for moving expenses, security deposits, credit checks, temporary housing, and other related expenses and either: 1. Sufficient compensation to ensure that, at least for five (5) years after being relocated, any displaced low/moderate income household shall not bear a ratio of shelter costs to income that exceeds thirty (30) percent, or: 2. If elected by a family, a lump -sum payment equal to the capitalized value of the compensation available under subparagraph 1. above to permit the household to secure participation in a housing cooperative or mutual housing association, or a Section 8 certificate of voucher for rental assistance. i. Persons displaced shall be relocated into comparable replacement housing that is decent, safe, and sanitary, adequate in size to accommodate the occupants, functionally equivalent, and in an area not subject to unreasonably adverse environmental conditions; j. Provide that persons displaced have the right to elect, as an alternative to the benefits in subparagraph 2. above, to received benefits under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 if such persons determine that it is in their best interest to do so; and k. The right of appeal to the executive director of DCEO where a claim for assistance under subparagraph 2. above, is denied by the grantee. The executive director's decision shall be final unless a court determines the decision was arbitrary and capricious. I. Paragraphs a. through k. above shall not apply where the HUD Field Office objectively finds that there is an adequate supply of decent, affordable low/moderate income housing in the area. m. Consistent with the goals and objectives of activities assisted under the Act, the City of Des Plaines will take the following steps to minimize the displacement of persons from their homes: All public facilities projects (water, sewer, gas, etc.) will be designed so that there will be not displacement of any residences or business; No homes will be demolished that can be reasonably rehabilitated; and There will be no displacement of any residential or business occupants on CDBG projects. CERTIFICATION OF COMPLIANCE City of Des Plaines anticipates no displacement or relocation activities will be necessitated by this project. Should some unforeseen need arise, the town certifies that it will comply with the Uniform Relocation Act and Section 104 (d) of the Housing and Community Development Act of 1974, as amended. Printed Municipal Offical Name: Title: Signature: Date of Adoption: DES PLAINES WI as Personnel Policy Manual — Appendix B EFFECTIVE.1/1/08 Harassment & Sexual Harassment Policy B-1. Introduction The City of Des Plaines is committed to maintaining a work environment that fosters appropriate conduct among colleagues and respect for individual values and sensitivities. The City will not tolerate harassment of any kind, including sexual harassment, and will take immediate steps to stop it when it occurs. Verified offenses are treated as misconduct and offenders are subject to disciplinary action up to and including termination. B-2. Definitions Harassment is defined as unwelcome conduct, whether verbal, physical or visual, that is based upon or derisive of a person's race, color, ancestry, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, or other legally protected characteristics or conduct. Harassment occurs where the unwelcome conduct affects tangible job benefits, unreasonably interferes with an individual's work performance, or creates an intimidating, hostile, or offensive working environment. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when: 1. Submission to such conduct explicitly becomes a condition of employment; or 2. Submission to or rejection of such conduct is used as a basis for employment decisions affecting the employee; or 3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creates an intimidating, hostile, or offensive environment. To meet this threshold, conduct must be sufficiently severe or pervasive to alter the conditions of the victim's employment by having created a workplace permeated with discriminatory intimidation, ridicule and insult. All employees are advised that submission to such conduct shall be neither an explicit nor an implicit term or condition of employment, and that submission to or rejection of such conduct shall not be used as a basis for making employment decisions. Sexual harassment shall not be permitted to interfere with an individual's work performance or environment, and is actionable under Title VII of the Civil Rights Act of 1964, as amended in 1991, and the Illinois Human Rights Act. B-3. Prohibited Conduct All employees of the City are expected to avoid any behavior or conduct toward any other employee that is or could be interpreted as harassment. All Department Directors who become aware of such conduct shall immediately report such actions to the Director of Human Resources (the designated Title VII compliance officer) or City Manager, so corrective action can be taken to prevent other similar situations from arising. All City B-1 DES PLAINES L. MIS Personnel Policy Manual — Appendix B EFFECTIVE: 1/1/08 Harassment & Sexual Harassment Policy officials including elected or non -elected corporate authorities, who become aware of sexual harassment in the workplace, have a duty and obligation to report such conduct to the Human Resources Director or City Manager. Examples of harassment include but are not limited to sexually orientated verbal "kidding," teasing or jokes, comments, written materials or visual displays which may be demeaning or cause a person to feel uncomfortable; subtle or direct pressure for sexual favors, and physical conduct such as patting, pinching, or brushing up against someone's body, creates a hostile work environment. Hostile work environment sexual harassment can be the product of a supervisor harassing a subordinate, a subordinate harassing a supervisor, harassment between two employees, or non -employees harassing an employee. A victim of harassment does not have to be the person harassed, but could be anyone affected by the offensive conduct. Additionally, preferential treatment of an employee, or the promise of preferential treatment to an employee, in exchange for dates or sexual conduct; denial or threat of denial of employment, benefits or advancement for refusal to consent to sexual advances is considered sexual harassment and is prohibited conduct. Sexual harassment can occur between men and women, or between members of the same gender. It is not, however, considered harassment for a member of the management/supervisory staff, as part of their job responsibilities, to enforce standards of conduct and job performance in a fair, lawful and consistent manner. B-4. Complaint Procedure To ensure that appropriate actions can be taken to prevent harassment from occurring in the work environment, an employee being harassed, either by a supervisor, co-worker, or non-employee, is not only urged, but also obligated to report such conduct. Harassment exposes the City to liability, and part of each employee's job is to reduce the City's exposure to liability. Complaints of harassment are to be promptly directed either verbally or in writing to the employee's Department Director, who shall in turn report it to the Human Resources Director. In the event the complaint involves the Department Director, or if the employee for any reason is uncomfortable in dealing with the Department Director, the employee may report such conduct directly to the Human Resources Director or City Manager. The employee making the complaint should provide the following information: 1. Employee's name, department, position title; and 2. Name and title of person committing harassment; and 3. Specific nature of the harassment, how long it has gone on, and any employment action allegedly taken as a result of the harassment (i.e. demotion, failure to promote, dismissal, refusal to hire, transfer, etc.); and B-2 DES PLAINES IWuto6 Personnel Policy Manual — Appendix B EFFEC77VE. 1/1/08 Harassment & Sexual Harassment Policy 4. Dates, times and locations where harassment has occurred; and 5. Witnesses to the harassment, if any; and 6. Whether the harassment was previously reported, when and to whom. B-5. Confidentiality The City respects the confidentiality and privacy of all its employees. Accordingly, the City will make every effort to protect the confidentiality of employees involved in a claim of harassment, to the extent that the investigation process permits. However, in the event of a lawsuit, grievance or other proceeding, some records the City maintains may not be considered privileged from disclosure. B-6. Investigatory Procedure The Human Resources Director will initiate an investigation of the suspected harassment within five (5) working days of notification. If necessary, the Human Resources Director may designate another supervisory/ management employee of the opposite sex to assist him/her in the investigation. If the Human Resources Director is the subject of the investigation, then the City Manager will conduct the investigation. The investigation will include the following: 1. An interview with the employee(s) who made the initial report; and 2. An interview with the person who is suspected of harassment, and 3. An interview with any witnesses to the alleged harassment, and 4. An interview with any other person or persons who may have information regarding the alleged harassment, and 5. Any other investigation, as deemed necessary, will be conducted. Written statements will be required of all employees interviewed in relation to the alleged harassment. Malicious, false or misleading statements or accusations made by an employee relative to the investigation or complaint of harassment will be treated as misconduct and will result in disciplinary action up to and including termination. The City will investigate all complaints expeditiously, confidentially and professionally. At the conclusion of the investigation, the Human Resources Director will make a determination as to the validity of the accusation and what appropriate actions should be taken to correct the situation. A written report will be prepared by the Human Resources Director and provided to the City Manager for final action. Appropriate parties to the complaint will be notified of the final determination of the investigation. If allegations are confirmed, appropriate corrective actions will be taken, including but not limited to disciplinary action up to and including termination. B-3 DES PLAINES IwHmS Personnel Policy Manual — Appendix B EFFECTIVE: 1/1/08 Harassment & Sexual Harassment Policy B-7. Appeals Procedure If any party directly involved in the harassment investigation is dissatisfied with the outcome or resolution, that individual has the right to appeal the decision. The dissatisfied party shall submit his/her written comments to the City Manager for review within ten (10) days from being notified of the results of the initial investigation. An employee is entitled to file a complaint with the Equal Employment Opportunity Commission (EEOC), Illinois Department of Human Rights or Illinois Department of Human Rights Commission at any time. B-8. Retaliation The City will not tolerate retaliation, by any employee, in any way, against anyone involved in the complaint and/or investigation of sexual harassment or discrimination. Verified offenses are treated as misconduct and offenders are subject to disciplinary action including termination. Disciplinary actions taken by the City as a result of confirmed harassment or discrimination are not considered retaliation. B-4 RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN for City of Des Plaines Every effort will be made to minimize temporary or permanent displacement of persons due to a CDBG project undertaken by the municipality. However, in the event of displacement as a result of a federally funded award, the City of Des Plaines will comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, to any household, regardless of income which is involuntarily and permanently displaced. If the property is acquired, but will not be used for low/moderate income housing under 104(d) of the Housing and Community Development Act of 1974, as amended, the displacement and relocation plan shall provide that before obligating and spending funds that will directly result in such demolition or conversion the municipality will make public and submit to the Illinois Department of Commerce and Economic Opportunity (DCEO) the following information: a. Comparable replacement housing in the community within three (3) years of the commencement date of the demolition or rehabilitation; b. A description of the proposed activity; c. The general location on a map and appropriate number of dwelling units by number of bedrooms that will be demolished or converted to a use other than as low and moderate income dwelling units as a direct result of the assisted activity; d. A time schedule for the commencement and completion date of the demolition or conversion; e. The general location on a map and appropriate number of dwelling units by number of bedrooms that will be provided as replacement dwelling units; f. The source of funding and a time schedule for the provision of replacement dwelling units; g. The basis for concluding that each replacement dwelling unit will remain a low and moderate income dwelling unit for at least ten (10) years from the date of initial occupancy; h. Relocation benefits for all low or moderate income persons shall be provided, including reimbursement for moving expenses, security deposits, credit checks, temporary housing, and other related expenses and either. 1. Sufficient compensation to ensure that, at least for five (5) years after being relocated, any displaced low/moderate income household shall not bear a ratio of shelter costs to income that exceeds thirty (30) percent, or: 2. If elected by a family, a lump -sum payment equal to the capitalized value of the compensation available under subparagraph 1. above to permit the household to secure participation in a housing cooperative or mutual housing association, or a Section 8 certificate of voucher for rental assistance. i. Persons displaced shall be relocated into comparable replacement housing that is decent, safe, and sanitary, adequate in size to accommodate the occupants, functionally equivalent, and in an area not subject to unreasonably adverse environmental conditions; j. Provide that persons displaced have the right to elect, as an alternative to the benefits in subparagraph 2. above, to received benefits under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 if such persons determine that it is in their best interest to do so; and k. The right of appeal to the executive director of DCEO where a claim for assistance under subparagraph 2. above, is denied by the grantee. The executive director's decision shall be final unless a court determines the decision was arbitrary and capricious. I. Paragraphs a. through k. above shall not apply where the HUD Field Office objectively finds that there is an adequate supply of decent, affordable low/moderate income housing in the area. m. Consistent with the goals and objectives of activities assisted under the Act, the City of Des Plaines will take the following steps to minimize the displacement of persons from their homes: All public facilities projects (water, sewer, gas, etc.) will be designed so that there will be not displacement of any residences or business; No homes will be demolished that can be reasonably rehabilitated; and There will be no displacement of any residential or business occupants on CDBG projects. CERTIFICATION OF COMPLIANCE City of Des Plaines anticipates no displacement or relocation activities will be necessitated by this project. Should some unforeseen need arise, the town certifies that it will comply with the Uniform Relocation Act and Section 104 (d) of the Housing and Community Development Act of 1974, as amended. Printed Municipal Offic'aI Name: Title: Signature: Date of Adoption: Illinois "Ike" Disaster Recovery Program (IDRP) Grant Citizen Participation Plan The City of Des Plaines has adopted the following Citizen Participation Plan to provide for the involvement of all residents of the community in the composition, implementation and assessment of its IDRP grant. A copy of this plan will be made available to the public upon request. As part of the citizen participation requirements and to maximize citizen interaction, the City of Des Plaines shall: 1. Provide citizens with reasonable and timely access to local meetings, information and records relating to the proposed IDRP project. 2. Provide for and encourage citizen participation with particular emphasis on participation by persons of low and moderate income in areas in which funds are proposed to be used. 3. Provide for a procedure for responding to citizens' complaints regarding activities carried out utilizing IDRP funds. A written response to every citizen complaint will be sent within 15 working days of the complaint 4. Identify how the needs of non-English speaking residents and persons with disabilities will be met in the case of public hearings. 5. Maintain a record of all complaints, written responses, Public Hearing notices and minutes, and any other Citizen Participation documentation. ADOPTION This Citizen Participation Plan is hereby adopted by on this day of , 20_. WITNESS CHIEF ELECTED OFFICIAL Grantee Section 3 Policy In accordance with Section 3 of the Housing and Urban Development Act of 1968, as amended (Section 3), the City of Des Plaines agrees to implement the following steps, which, to the greatest extent feasible, will provide job training, employment and contracting opportunities for Section 3 residents and Section 3 businesses of the areas in which the program/project is being carried out. A. B. C. Introduce and pass a resolution adopting this plan as a policy to strive to attain goals for compliance to Section 3 regulations by increasing opportunities for employment and contracting for Section 3 residents and businesses. Assign duties related to implementation of this plan to the designated Equal Rights Officer. Notify Section 3 residents and business concerns of potential new employment and contracting opportunities as they are triggered by grant awards through the use of; public notices; bidding advertisements and bid documents; notification to local business organizations such as the Chamber(s) of Commerce or the Urban League; local advertising media including public signage; project area committees and citizen advisory boards; local HUD offices; regional planning agencies; and all other appropriate referral sources. Include Section 3 clauses in all covered solicitations and contracts. D. Maintain a list of those businesses that have identified themselves as Section 3 businesses for utilization in CDBG funded procurements, notify those businesses of pending contractual opportunities, and make this list available for general Grant Recipient procurement needs. E. Maintain a list of those persons who have identified themselves as Section 3 residents and contact those persons when hiring/training opportunities are available through either the Grant Recipient or contractors. F. Require that all Prime contractors and subcontractors with contracts over $100,000 commit to this plan as part of their contract work. Monitor the contractors" performance with respect to meeting Section 3 requirements and require that they submit reports as may be required by HUD or DCEO to the Grant Recipient. G. Submit reports as required by HUD or DCEO regarding contracting with Section 3 businesses and/or employment as they occur; and submit reports within 20 days of calendar year end which identify and quantify Section 3 businesses and employees. H. Maintain records, including copies of correspondence, memoranda, etc., which document all actions taken to comply with Section 3 regulations. As officers and representatives of (name of Grant Recipient), we the undersigned have read and fully agree to this plan, and become a party to the full implementation of this program. Signature Title Date NOTICE OF NONDISCRIMATION ON THE BASIS OF DISABILITY As required by Section 504 of the Rehabilitation Act (as amended), the City of Des Plaines has adopted by resolution a policy regarding `Nondiscrimination on the Basis of Disability." The City of Des Plaines does not discriminate on the basis of disability in the admission to, access to, or operations of programs, services or activities. Qualified individuals who need accessible communication aids and services or other accommodations to participate in programs and activities are invited to make your needs and preferences known to the Section 504 coordinator. Please give us at least three to five day's advance notice so we can adequately meet your needs. An internal grievance procedure is available to resolve complaints. Questions, concerns, or requests for additional information regarding Section 504 should be forwarded to: Section 504 Coordinator Name Chan Yu Title Associate Planner Address 1420 Miner St., Des Plaines, IL. 60016 Phone Number 847-391-5381 Email cyu@desplaines.org Days and Hours Available Mon. -Fri., 8:30AM-5PM Upon request, this notice and other materials may be made available in alternative formats (for example, large print or audio tape) from the Section 504 coordinator. SECTION 504 GRIEVANCE PROCEDURE It is the policy of the City of Des Plaines not to discriminate on the basis of disability. The City of Des Plaines has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794). Section 504 prohibits discrimination on the basis of disability in any program or activity receiving Federal financial assistance. The Law and Regulations may be examined in the office of Chan Yu, Associate Planner, 847-391-5381, who has been designated to coordinate the efforts of the City of Des Plaines to comply with Section 504. Any person who believes she or he has been subjected to discrimination on the basis of disability may file a grievance under this procedure. It is against the law for the City of Des Plaines to retaliate against anyone who files a grievance or cooperates in the investigation of a grievance. Procedure: • Grievances must be submitted to the Section 504 Coordinator within 8:30AM and 5PM of the date the person filing the grievance becomes aware of the alleged discriminatory action. • A complaint must be in writing, containing the name and address of the person filing it. The complaint must state the problem or action alleged to be discriminatory and the remedy or relief sought. • The Section 504 Coordinator (or her/his designee) shall conduct an investigation of the complaint. This investigation may be informal, but it must be thorough, affording all interested persons an opportunity to submit evidence relevant to the complaint. The Section 504 Coordinator will maintain the files and records of the City of Des Plaines relating to such grievances. • The Section 504 Coordinator will issue a written decision on the grievance no later than 30 days after its filing. • The person filing the grievance may appeal the decision of the Section 504 Coordinator by writing to the Director of Community and Economic Development Department (CED) within 15 days of receiving the Section 504 Coordinator's decision. The Director of CED shall issue a written decision in response to the appeal no later than 30 days after its filing. • The availability and use of this grievance procedure does not prevent a person from filing a complaint of discrimination on the basis of disability with the U. S. Department of Health and Human Services, Office for Civil Rights. The City of Des Plaines will make appropriate arrangements to ensure that disabled persons are provided other accommodations, if needed, to participate in this grievance process. Such arrangements may include, but are not limited to, providing interpreters for the deaf, providing taped cassettes of material for the blind, or assuring a barrier -free location for the proceedings. The Section 504 Coordinator will be responsible for such arrangements. "40. orert gi 3510 '' 10 �!r DES PLAINES ILLINOIS Martin J. Moylan DATE: July 31, 2012 TO: I lonorablc Aldermen FROM. Martin J. Moylat Mayor RE: I Iousekceping Ordinance Liquor License Re -numbering OFFICE OF THE MAYOR City of Des Plaines 1470 Mines Sheet Des Plaines_ Illinois 60016 Telephone 847/391530I Fox 84//3915378 Consent Agenda ltemi#IZ Attached please find an ordinance amending the Liquor License code to reflect changes due to the yearly renewal period. This will come before you on the Consent Agenda at the August 6, 2012 City Council meeting. Lower Class A (Tavern Liquors Dealers License) from 36 to 33 (Remove 1) Taqueria Los Amigos De Apatzingan, Inc. d/b/a Los Amigos 967 'A S. Elmhurst Rd., did not renew; (Remove 1) Oliveti's Italian Ristorante, Inc., d/b/a Oliveti's Italian Ristorante, 1575-77 Ellinwood, out of business; (Remove 1) Taqueria Chelo's Corporation, d/b/a Taqueria Chelo's, 935 E. Oakton St., out of business Lower Class A-2 (Tavern Liquors Dealers License — seats 500 or more) from 2 to 1 (Remove I) Mitchell Hospitality Group, Inc., d/b/a Grazie!, 1050 Oakton St., out of business Lower Class B (Bulk Sale — no consumption on premise) from 17 to 16 (Remove I) Mex Liquors, LLC d/b/a Mex Liquors, 562 E. Algonquin Rd., out of business Lower Class B-1 (Bulk Sale License, Liquor not Primary Product) from 15 to 14 (Remove 1) Fresca Market d/b/a Fresca International Market, 727 W. Golf Rd., out of business Lower Class E (Restaurant and Dining Room License) from 13 to 11 (Remove 1) DRB Foodguys, Co d/b/a Cuzzins, 1881 Oakton St., did not renew; (Remove I) The Original Abruzzi, Inc., d/b/a Roselli's, 1128 Lee St., out of business. Lower Class H-2 (Bulk Sale License, beer wine only) from 3 to 2 7 -Eleven, Inc. d/b/a 7-Eeven Store 433906, 1143 S. Lee St., out of business Martin J. Moylan Mayor Local Liquor License Control Commissioner cc: Michael Bartholomew, City Manager CITY OF DES PLAINES ORDINANCE M - 26 - 12 AN ORDINANCE AMENDING TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "INTOXICATING LIQUORS," SECTION 5, "LICENSE FEES AND NUMBER," OF THE DES PLAINES CITY CODE. BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That Title 4, "Business Regulations," Chapter 4, "Intoxicating Liquors," Section 5, "License Fees and Number," of the City Code of Des Plaines, be amended and read as follows: 4-4-5: LICENSE FEES AND NUMBER: A. Schedule Of Fees, Number Of Licenses Authorized To Be Issued: 1 Class Number Issued Initial Fee Annual Fee Class A 36 33 $3,850.00 $1,925.00 Class A-1 4,840.00 2,420.00 Class A-2 2 1 6,050.00 3,025.00 Class AB 7,480.00 3,740.00 Class AB -1 8,470.00 4,235.00, Class AB -2 9,680.00 4,840.00 Class B Class B-1 116 -13 14 3,630.00 1,815.00 Class C 2 1,210.00 605.00 Class D per day 28.00 Class E 4-3 11 3,630.00 1,815.00 Class F 2,860.00 1,430.00 Class G 3 3,630.00 1,815.00 Class H 3,630.00 1,815.00 1 Class H-1 Class H-2 6 3 2 Class I 1 600.00 300.00 Class J 4 3,630.00 1,815.00 Class K 1 550.00 Class K - subsidiary Annual Per event 440.00 55.00 Class L $2,860.00 $1,430.00 Class M 7 $3,630.00 $1,815.00 Class N 6 9,680.00 4,840.00 Class 0 per day 968.00 484.00 B. No change C. No change SECTION 2: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2012. APPROVED this day of , 2012. VOTE: AYES NAYS ABSENT 2 MAYOR ATTEST: CITY CLERK Published in pamphlet form this day of , 2012. Approved as to form: avid ff, CITY CLERK David R. Wiltse, City Attorney NOTE- New language is underlined. Leganond\Spxial\Liq Lic\Annual Housekeeping License Number Update 2012 3 Consent Agenda Itemf# j,U City of Des Plaines Community Development Building Division DES PLAINES 1420 Miner Street ILLINOIS Des Planes, ;L 60016 Tel. 847-391-5380 Fax: 847-391-5371 MEMORANDUM Date: Monday, July 16, 2012 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: E. Butch Ehrke, CBO Inspection Supervisor Subject Conditional Use request for Parking Pad at 1954 Webster (Case # 12 -043 -PP) Issue: The petitioner is requesting a Conditional Use as required by Section 10-1-11, A, 4 b of the adopted city code: to authorize a parking pad located in the front yard of the subject property. Analysis: Address: 1954 Webster Lane Existing Zoning: R-1, Single Family District Petitioner: Jin Zhao Huang, 1954 Webster Lane, Des Plaines, IL Owner: Jin Zhao Huang, 1954 Webster Lane, Des Plaines, IL The petitioner desires to widen the driveway that serves a one car garage with the installation of a parking pad along the South edge of the existing paved surface. The proposed hard surface would be installed and the Tina, overa:- width woukd be approximately thirty one feet (31') instead of the original width of approximately sixteen feet (16') The homeowner claims he would like to replace and widen the area because his son trips on the uneven existing walkway. The City Code defines "Parking Pads" as a hard surface that connects to a street or alley, but is not connected to a garage or carport. A parking pad shall be considered a Conditiona Use, requiring approval of City Council. Recommendations: Petitioner originally requested that he be allowed to cover greater than 50% of the front yard with paved surface. Conversation with owner provided result of limiting the overall paved surface for vehicular ingress / egress or parking use to a twenty-five foot (25') maximum width extending from the North property line to approximately 9' South of the garage. The paved surface would be installed in such a manner so as to provide drainage away from the buildings and the adjoining property to the North. The sidewalk, apron / approach installation shall match the width of the paved surface at the property line and flare in a straight line pattern to the required three foot maximum on each side as it abuts the paved surface of the right of way on Webster Lane. Staff recommends approval of this request as so depicted in these recommendations. Attachments: Attachment 1: Petitioner's Building Code Variation Application. Attachment 2: Copy of GIS Printout that indicates the location of the property. Attachment 3: Copy of photograph taken 6/29/12 that indicates existing conditions. Exhibits: Exhibit A: Copy of Plat indicating the location of the existing driveway conditions. Exhibit B: Site Plan and sketch of proposed parking pad and apron. BUILDING CODE VARIATION APPLICATION DO NOT WRITE IN THIS AREA — FOR OFFICE USE ONLY CASE NUMBER: ia°43 PP DATE FILED 6 -did), Type of Variation: Parking Pad ❑v' Driveway ❑ Patio ❑ Ts the property located in Flood Hazard Zone? Yes ❑ No OD Fee Paid/Receipt Number: _ __ Amount: �U Date: (0 "Q-1" Public Notice sign sent to the City Clerk? ll Yes ❑ No [r Scheduled hearing date: 17 c2O1 Action by Building Code Committee: Finance Department Verification of City Stickers: Address of Property: 19 c.-4_ 'tiebs+e Des Plaines, IL. 6001 g Property Tax Number: Fi - 19 _ J Ot) v q_ 0000 (From tax bill or township assessor's office) Applicant(s) Name i Vt Zk&o titAAvt. Signature Telephone• 775 3 '—Rt ceG Fax: Mailing Address. /9 (4 , vie b S• -I- ✓ 1_►rt . 1)es ?k y e S IL Co,'‘# Property Owner(s) Name: -, ignature 9/ Telephone: 77 5g c - gK Fax: '" Mailing Address: 1 qt --v_ 1.11e laSd+er L y. e 5 1pLCki",4es , IL 6 u f k Is the Contact Person the: Applicant ❑ or Owner Er' - 3 - nt Attachme ' Attach a current plat of survey of the properly with the legal description. Attach a sealed site plan that shows the proposed (exact) location and (exact) dimensions of the parking pad. • Attach application fee (non-refundable) in Iles amount of $2.20.00. Make checks payable to the CITY UIQ 1)liSPLAIN[sS. PARKING PAD/DRIVEWAY Describe the Variation request. (A VARIATION to Section 11 1.7.1 of the City of Des .'lames Building Code, "I lard Surface Limitations," is requested in conformity with the powers vested in the 31.ilding ('ode Committee). h / the c( -1 o Y� 5 L V 'TCC • C' c' 1 e �. l i�l i t t� We), 1 l a 5 f''1 t/ 5(211_ ha5. c!_i. _ ��1.v L za . Ft . (v.( __141Lc.1L 1. Do you currently have an existing front yard parking surface? If so, why t is tie total area of the existing parking surface (length x width)? 2. What arc the dimensions of the proposed parking pad/driveway? 3. How far would the parking pad/driveway be from the side lot line? PATIO Describe the Variation request. (A VARIATION to Section 515.0 of the City of Des Plaines Building Code, "Patios," is requested in conformity with the powers vested in the Building Code Committee). 1. What arc the dimensions of the proposed patio? 2. What is the distance from the building foundation to the outside edge ()Utile patio? 3. I low far is the patio loom the closest lol tine? /VA I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith arc true to the best of my knowledge and belief. Furthermore, 1 consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting, maintaining, and removing public hearing notices as may be required, as well as conducting site analysis. (Si ure of AppJica or titlized Agent) ( ure of Owner 5 6/2/1/ 7i (Date) �7/a (Date) CASE NUMBER: Dear Neighbor: FOR BUILDING CODE VARIATION(S) J DATE FILED 7- I am in the process of requesting a Building Code Variation from the City of Des Plaines. By signing this letter, you acknowledge that you have received notice of the proposed Variation. Your signature does :lot indicate your support or objection to the variation(s). Address or location of the variation: 19 c11- I Ve L v, . Pe s plot; t„e 4 /b' Description of the proposed variation(s)! S'cve This variation case is scheduled for a public hearing before the City of Des Plaines City Council on: a4 4 4, tJ Jel, 7.00 P.M., City Hall, Room 102. The public is invited to attend and be heard. Thank You, 211 a& f- Ow of the Property ignature Adjacent Property Owners: -7(e'rees/11 zo",e772/1)7- 2es/z- Name (print) Signature /736 CL'-eJs/ ,? Address Date ame (print) Signature Date fiCs OfiNVP.k;1. Address -6- GIS Consortium - MapOfficeTM Page 1 of 1 consortium. MapOfficem d F. Plainfield -Dr Plainfield -Dr rve 1954 Webster Lane V Lt) I 910J Howard Ave 2 -3 -J 92 Howard Ave Eli o. or lamp C —1 0 • LC) ti tT 1 95 Howard Ave 0 L- = 0 o 1 0 0 50 100ft 0 © 412 GIS Consortium and M Inc All Rights Reserva Th GIS Consortium and MGP In . are not liable for any use_ mrstow-m1;50''"-udn or disclosure of any map provided unde applicable law Attachment http://gis.dpcitynet.org/mapoff ce/PrintView.aspx?ps=A4P&user... 6/27/2012 7.147 Nen I Hohn. Arc.Pr C•AIe.Rn, ;Mimi* AOA11 Jt, Annear/11Pa1.1aS1a IP1A1- WU. ►ANIS Waplyr7l0lp, pq fJ( IRO SURVEY SERVICE, INC tPPR° Registered L.t. ■ ottd Surve porn of 1 ' nal r _-I% PLAT O#. SEY o, (;:WWT 39 (t P! 'Jtft Nb t�®.8g PI �� l HI 021mon oAkoklI$ haft A fUOD19$0tb, OP *Iib Mfg til a (i/4j of VW! Hear fl U' I/2j oP too ftofittodOT UgegH (t/1 Ubctsob Neittoltalk S eaot a+� aitrt, Lt/120M OP stl6' reit Fences erected shai� be erected sc. that the posts and _,ii ether supporting members face- to�ti'arc,., the owners property. The rough unfinished side of a fence shall face N -.e owners propPrty Phnntl (117) 71..P130 (111( 775.0STI Tim (11x)77¢.7%1: OUTI:CCTO TOO. '` D(or �. elym$1G.1,4e rPageE A efr • CWAW ./r Tome (OtrietNtiQr VJA.4 4e;nce NOTE Ohi.n,la,P .K ad i.i. Hamad O addl. 11. 4s,1 Pnalplbt Aad .A dab p1.. L • copy d d. won .K lav .eew.q Muer M tar{ Pub end Fa bald../ er4 irdwi. Ma Is -- Alamo Al.lnu DINaCoded. 91.swttca. o —'rdCnPi }'tom• IEPIS li. (IOL SURVEY SEZVICE.INC. dueseetetq rsOttp did b fit' town auk units{ .. 6.111. l.. '� •l Gs d4eoMea. by . R.ytuetsd 11E094 land Senerw ed Ille peo1r71r drinlbed Prima and Med f 6 1 plat hemp dtsvn b Alw nos upervnnllqu nr.Yk: tuner 4 It 1 r�: 11 Chkasse.121nob oared 6, 0/7 tB J.r/36.••i"VI:tGseavice,INC. mewl Railsoirof lelld towers Me -15/11 D - I , EXHIBIT .1ifi•r� 11 •• • .T. I it it ; CITY OF DES PLAINES ORDINANCE M - 27 - 12 AN ORDINANCE GRANTING A CONDITIONAL USE TO AUTHORIZE A PARKING PAD LOCATED IN THE FRONT YARD OF THE PROPERTY LOCATED AT 1954 WEBSTER LANE, DES PLAINES, ILLINOIS. (CASE #12- 043 -PP). WHEREAS, application was made by Jin Zhao Huang to the City of Des Plaines Department of Community and Economic Development for authorization by the City Council for a Conditional Use to authorize a parking pad located in the front yard of the property under Section 10-1-11: A. 4. b. of the City Code at 1954 Webster Lane, Des Plaines, Illinois; and WHEREAS, the existing zoning is R-1, Single Family Residential District; and WHEREAS, the City Council has studied the applicable standards set forth in the City Code, the Staff Report dated July 16, 2012, including the Building Code Variation Application completed by the Petitioner, Section 10-1-11: A. 4. b. of the City Code, the Plat of Survey and the Site Plan, together with the attachments to the Staff Report, which include a copy of a GIS print out and a copy of a photograph indicating the existing conditions, which form part of the basis for this ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County Illinois, in the exercise of its Home Rule powers, as follows: SECTION 1: That based upon the written reports of Community and Economic Development, the applicable standards set forth in the City Code, the Plat of Survey prepared by Survey Service, Inc., dated July 28, 1993, a copy of which is attached hereto and made a part hereof as Exhibit "A," and the Site Plan and sketch of the proposed parking pad and apron, a copy of which is attached hereto and made a part hereof as Exhibit "B," the City Council hereby grants a Conditional Use under the provisions of the City Code to authorize a parking pad in the dimensions shown on Exhibit "B" located in the front yard of the property, under Section 10-1- 11: A. 4. b. of the City Code at 1954 Webster Lane, Des Plaines, Illinois. SECTION 2: That the property which is the subject of this Ordinance is legally described as: 1 WEST HALF (1/2) OF THE NORTHWEST QUARTER (1/4) OF SECTION 29, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 09-29-100-074-0000 SECTION 3: That granting of the Conditional Use Permit within the subject property is granted upon the conditions set forth below. Upon failure of the Petitioner to act upon this authorization within twelve (12) months of the date of this Ordinance, the granting of the Conditional Use Permit for the subject property shall be automatically revoked; provided, however, that upon request in writing of the Petitioner prior to the expiration of the twelve (12) month period, the City Council may at any time, or from time to time by resolution duly adopted at any meeting of the City Council, extend said period of time. SECTION 4: That any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or resists the enforcement of any of the provisions of this Ordinance shall be fined not less than Seventy-five Dollars ($75.00) or more than Seven Hundred and Fifty Dollars ($750.00) for each offense. Each and every day that a violation of the Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. That any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys' fees. SECTION 5: That within 60 days of the passage of said Ordinance, the executed, original Ordinance shall be returned to the City Clerk's office. 2 SECTION 6: If any paragraph, section, clause or provision of this ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the contract. SECTION 7: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2012. APPROVED this day of , 2012. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2012. CITY CLERK David R. Wiltse, City Attorney being the owner or other party in interest of the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the subject property in accordance with the terms of this Ordinance. Dated: Legal\Ord\Special \CU\Ci. 1954 Webster Parking Pad 3 (Signature) 7442 Noah 10.,lren Armor (:I.I.app., lllia.i. IWil1) *M arrrHWt. 111111.11111.141•100 MM. tYPolrwcMr: .p1I3 SURVry SERVICE, INC Regisrrred Laud Surveyors rI eor. (117) 775.n;.m (]Il) 7754571 !.. C112) 7754317 oserazsarots 9rliea�2 01,‘ ,L PLAT Qin SURVEY dJ OAT 39 4tl;20090 *OR Nf;A ' 1199:09 t►fg f)fftkilfCffl! 2U b onabk09 BRIM 908019$0200.0 *AN MAN MtP (4/2) oP Tar: kegs f(ALP fit} oh fide HoItWH99e gUAA041 (1/s 9f3e re0 29, •TIMPO9#o '2 NAM UNIT 22 idatIA, rfte rcirilts mg./tong, IRcoon t;oustr, 2t,t,it7tta9. _ .� Fences erer .,gid s_ia , be erected KJ, that the posts and zil ether sunportilt members facc t(.mI �'' els. the owners �1 o ert� , The � •e c,ut,h pr P runfinished side o#&CV• a fence shall lace t1.r' .. vvwrs properly , o • to C4‘., (;vei. V. tr .0 6% m Ap rDN.947— -soriiiieszzonowml .n1114 tt.�i..� COPY f c1.1041r> .1•44.4a ? *t.2 . 4‘ 9.1 1➢ NOTg 0,0.16b0. ..t 110i 1010 bonaea d ...I.s. U. Ypi O....1,a.n 11okN o. rbl. g4.168• aero os she r,.dn .K 1.e entirety NCLi be tampion. R sob Or.d F.. band.*., efahePOW b oa. PONo Aa Out se Cosh bel 6 k a d aut:nP0lsae.b e' v.% . Cuarel di Cook JENS K 110E SURVEY SERVICE. INC. dnebT.r'iet.1 cw1Yr VW a WM, be. bob 0114. ander I.. r 1 1 - pia: pia: barren Mown I1 L .M.r.1 rrpraaINhm al bbW arse f 1♦< ••SiiffYL 1. .9 Maga Mob Dated 'P5 w►d lettit. DOS S AV6lydEtVICE.(NC. gnaw squid d Lend IWuuie 14.15111 IR dli nba. M b RyEae..d IW..A. Lama Swxro. d .at people, e•wyksd br.+w1 bad Slut Ski 1 .. t, • • 1• nim-• EXHIBIT ____-B is Iti 1 `. i. b ;Z*0 • - ' COMMITTEE OF THE WHOLE PACKET CITY OF DES PLAINES ILLINOIS Date: 8/9/2012 To: Michael Bartholomew, City Manager CommiU@e 111 the Whole Item Ali City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5325 Fax: 847-391-5402 CC: Mayor, City Council, City Clerk, City Attorney, Department Directors From: Dorothy Wisniewski, Director of Finance Subj: Resolution R-101-12 August 20, 2012 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register ..$3,592,513.13 DW/wj CITY OF DES PLAINES RESOLUTION R-101-12 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. August 20, 2012 Or Account Fund: 100 - General Fund 00 4300 Vehicle Licenses 00 4400 Building Permits 00 4400 Building Permits Total 00 - Non Departmental 10 5310 Membership Dues 10 5320 Conferences 10 7200 Other Supplies Total 10 - Elected Office 20 20 20 6000 6005 6195 20 6195 20 6195 20 6550 20 6550 20 6550 20 6550 20 6550 20 7200 20 7200 20 7500 Professional Services Legal Fees Miscellaneous Contractual Services Miscellaneous Contractua' Services Miscellaneous Contractual Services Subsidy - Senior Citizen Cab Service Subsidy - Senior Citizen Cab Service Subsidy - Senior Citizen Cab Service Subsidy - Senior Citizen Cab Service Subsidy - Senior Citizen Cab Service Other Supplies Other Supplies Postage & Parcel Total 20 - City Administration 30 7000 Office Supplies 30 7500 Postage & Parcel Total 30 - Finance 40 6000 Professional Services 40 6000 Professional Services 40 40 40 40 40 40 40 40 40 40 40 6110 7000 7000 7000 7000 7000 7000 7000 7000 7200 7200 Printing Services Office Supplies Office Supplies Office Supplies Office Supplies Office Supplies Office Supplies Office Supplies Office Supplies Other Supplies Other Supplies 40 7300 Uniforms 'otal 40 - Community Development 50 5325 Training 50 5325 ralmng tVendor 3328 Santos, Jenny 3303 Bar, John 3313 Bello, Hemmely 1989 Municipal Clerks' Association 1650 Ludwig, Gloria 1046 Hinckley Spring Water Co 1016 Alfred G Ronan LTD 1073 Bartel, Raymond 1560 Shari Matthews Huizar, LCSW 1631 Mueller, Rebecca 2990 Cherian, Sanjay 1421 American Charge Service 2378 Horizon Taxicab Dispatch 2200 Rosemont Elite Taxi Dispatch 1007 303 Taxi 1070 Park Ridge Taxi & Livery LTD 1046 Hinckley Spring Water Co 1046 Hinckley Spring Water Co 1041 Federal Express 1066 Office Der,ot 1041 Federal Express 3309 Elevator Inspection Services Inc 3309 Elevator Inspection Services Inc 1665 Classic Graphic Ind Inc 1066 Office Depot 1066 Office Depot 1066 Office Depot 1066 Office Depot 1066 Office Depot 1066 Office Depot 1066 Office Depot 1066 Office Depot 1046 Hinckley Spring Water Co 2291 Ehrke, Butch 1538 Lands' End Business Outf Iters 1435 Mun'cpal Fleet Managers Assoc 3322 IL Public Service InstituteTP$I Invoice: Refund 07/26/12 12060235 12060162 Warrant Register 08/2012012 Invoice Desc Vehide Sticker Refund Fence Permit Refund Fence Permit Refund 2012-2013 Membership Dues 2012-2013 Reimb 07/19/2012 2012 MCI Summer Seminar 2533573 072112 Water Supply July 2012 08012012 12-14 7 08/01/2012 08/01/2012 07/24/2012 7676 1675 19631 00001513 2534649 072112 2566782 072112 7 963-10495 61389361102. 7-963-10495 36928 36986 70208 616528955001 616551099001 617297592001 617305761001 6178'8292001 617828467001 617828468001 617828469001 11174875 072112 Reimb Ju' 20-24 11682761 07112012 IPSI 2012 Lobbyist Services August 2012 Legal Fees 07/26-08/03/12 Clinical Supervision 05/30- 08/02/2012 Filmed Customer Service Training 08/01/2012 Filmed Customer Service Training 08/01/2012 Taxi Cab Subsidy June/July 2012 Taxi Cab Subsidy June 2012 Taxi Cab Subsidy June 2012 Taxi Cab Subsidy June 2012 Taxi Cab Subsidy June 2012 Water Supply July 2012 Water Supply July 2012 Shipping Charges July 2012 Office Suppies Shipping Charges July 2012 Elevator Inspection on 07/24/2012 R-73.12 Elevator Inspection on 07/27/2012 R-73-12 Inspection Forms Office Supplies Office Supplies Office Supplies Office Supplies Office Depot Office Supp'ies Office Supplies Office Supplies Water Supply i-ardware/Plumb,ng Supniies 3rd Fir Conf Rm Uniforms Advanced Engine :7ragrostics Traln?no Registration Fee for IPSI Course Amount 60.00 35.00 35.00 130.00 40.00 65.00 44.69 149.69 5,000.00 2,192.50 675.00 25.00 25.00 42.00 9.00 3.00 141.00 2,328.00 55.19 35.20 35.04 10,565.93 102.73 46.46 149.19 40.00 75.00 138.44 46.08 108.36 137.76 10.43 55.25 20.98 19.80 9.02 14.45 113.23 49.50 Page 1 838.30 400.00 96.00 C.Tv OF I- .1.11411374' r'• • .c..44 '1Fq °" istPiF Or 50 Account 6000 Professional Services 50 6115 Licensing/Titles 50 6115 Licensing/Titles 50 6135 Rentals - Uniforms 50 6135 Rentals - Uniforms 50 6145 Custodial Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6310 R&M Vehicles 50 6310 R&M Vehicles 50 6310 R&M Vehicles 50 6315 City Hall 50 6315 City Hall 50 6315 City Hall 50 6315 Fire Station #1 50 6315 Fire Station #3 50 6315 City Hall 50 6315 City Hall 50 7020 Supplies - Safety 50 7025 Suppi es - Custod.a. SO 7025 Supplies - Custodial 50 7030 Supplies - Tools & Hardware 50 7030 Supplies - Tools & Hardware 50 7030 Supplies - Tools & Hardware 50 7035 Supplies - Equipment R&M 50 7035 Supplies - Equipment R&M 50 7035 Supplies - Equipment R&M 50 7035 Supplies - Equipment R&M 50 7035 Supplies - Equipment R&M 50 7035 Supplies • Equipment R&M 50 7035 Supplies - Equipment R&M 50 7035 Supplies - Equipment R&M 50 7035 Supplies Equipment R&M 50 7035 Supplies Equipm€ R&M Vendor 1363 Marlin Environmental Inc 3298 De George, Robert D 1710 Cumberland 5ervicenter Inc 1029 Cintas 022 1029 Cintas #22 1227 Perfect Cleaning Service 1029 Cintas #22 1741 Praxair Distribution Inc 1520 Russo Power Equipment 1025 Bedco Inc 1643 Golf Mill Ford 1278 Dave & Jim's Auto Body 1948 Chicago Intl Trucks 1025 Bedco Inc 1025 Bedco Inc 1025 Bedco Inc 1525 Hastings Air -Energy Control 1525 Hastings Air -Energy Control 1025 Bedco Inc 1025 Bedco Inc 1703 Prosafety Inc .535 Wipeco Inc 1028 Case Lots Inc 1047 Home Depot Credit Svcs 1057 Menards 1047 Home Depot Credit Svcs 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1103 Casey Eciurpmein Co 1088 Atlas Bobcat Inc 1088 Atlas Bobcat Inc 1575 Plrtek O'Hare 1670 Arlington Power Equipment Inc 1670 Arlington Power Equipment Inc 1670 Arlington Power EcL Invoice 1154-071612 Reimb CDL 2012 30807 •22'i43780 022446923 34816 022446923 43577452 1373842 17934 454051 12682 1202180 17912 17893 17892 I43433 I43514 17933 17935 2/731690 0031190 -IN 041752 1972441 95015 7026026 408-688662 408-688756 408-688979 C9.665 B37161 837107 51638256.001 521632 522238 522399 Warrant Register 08/20/2012 Environmental Consulting -477 River Invoice Desc CDL Reimbursement Vehide Licenses Uniform Rental 07/23/2012 Uniforms - Rental 07/30/2012 Custodial Services July 2012 Uniforms - Rental 07/30/2012 Industrial Acetylene Chainsaw Repair HVAC Repair @ 600 Algonquin 7/27/12 Vehicle Maintenance 07/27/2012 Vehicle Maintenance 07/19/2012 Vehicle Maintenance 07/23/2012 HVAC Maint @ City Hall 07/16 & 07/19/12 HVAC Maint @ City Hall 07/10/2012 HVAC Maint @ City Hall 07/14/2012 HVAC Maint @ Sta 2 on 07/11/2012 HVAC Maint @ Sta 3 on 07/31/2012 HVAC Maint @ City Hall 07/27/12 HVAC Maint @ Maple St Station 07/26/12 Safety Supplies 173./5 Rags 491.25 Custodial Supplies 1,355.60 Sledgehammer 31.97 Tools 18.99 Amount 950.00 50.00 630.00 56.66 56.66 3,682.53 92.23 271.95 126.83 962.75 610.04 50.00 515.39 3,586.30 1,175.00 4,168.45 431.95 158.95 1,262.50 741.75 Screws and Washers Auto Parts Auto Parts Auto Parts Auto Part, Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Page 2 32.69 94.38 6.08 66.87 744.26 72.89 98.58 134.45 440.91 47.48 (167.15) 35 rwq p' NFS Warrant Register 08/20/2012 DrIMITYPPIMITalr "lMlfR!rF'� Invoice Desc . ' I 50 7035 Supplies - Equipment 1062 NAPA of Des Plalnes 434518 Auto Parts 16.53 R&M 50 7035 Supplies - Equipment 1062 NAPA of Des Plaines 434617 Auto Parts 59.36 R&M 50 7035 Supplies - Equipment 1062 NAPA of Des Plaines 435:,16 Auto Parts 5.86 R&M 50 7035 Supplies - Equipment 1062 NAPA of Des Plaines 437629 Auto Parts 52.15 R&M 50 7035 Supplies - Equipment 1071 Pomp's Tire Svc Inc 280003584 Auto Parts 186.56 R&M 50 7035 Supplies - Equipment 1536 Snap On Industrial ESV/11196521 Auto Parts 135.75 R&M 50 7035 Supplies - Equipment 1085 Alexander Equipment Company Inc 86437 Auto Parts 44.90 R&M 50 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 431861 Auto Parts 59.11 50 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 429290 Auto Parts 12.31 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-689261 Auto Parts 5.19 50 7040 Supplies - Vehide R&M 1054 Lee Auto Parts 408-689264 Auto Parts 5.19 50 7040 Supplies - Vehide R&M 1054 Lee Auto Parts 408-689579 Auto Parts 70.99 50 7040 Supplies - Vehide R&M 2202 TransChicago Truck Group 1259007 Auto Parts 219.94 50 7040 Supplies - Vehide R&M 1071 Pomp's Tire Svc Inc 410013606 Auto Parts 466.76 50 7040 Supplies - Vehicle R&M 1045 Havey Communications 1627 Auto Parts 75.90 50 7040 Supplies - Vehicle R&M 1116 Certified Fleet Services Inc S14200 Auto Parts 119.70 50 7040 Supplies Vehide R&M 1078 Acme Truck Brake & Supply Co 1222050153 Auto Parts 84.40 50 7040 Supplies - Vehide R&M 1643 Golf Mill Ford 314674P Auto Parts 230 42 50 7040 Supplies - Vehide R&M 1643 Golf Mill Ford 314706P Auto Parts 140.58 50 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 314722P Auto Parts 274.56 50 7040 Supplies - Vehide R&M 1643 Golf Mill Ford 315157P Auto Parts 64.94 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 464455 Auto Parts 627.20 50 7040 Supplies - Vehlde R&M 1674 Spring -Align of Palatine, Inc 89988 Auto Parts 591.14 50 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 315280P Auto Parts 20.74 50 7040 Supplies Vehicle R&M 1053 Kimball Midwest 2534627 Auto Parts 344.77 50 7040 Supplies - Vehlde R&M 1669 Hoskins Chevrolet Inc. 558876 Auto Parts 213.26 SO 7040 Supplies - Vehicle R&M 1575 Pirtek O'Hare S1645912.001 Auto Parts 154.07 50 7040 Supplies - Vehicle R&M •575 Pirtek O'Hare S1642097.001 Auto Parts 50.27 50 7040 Supplies - Vehicle R&M 3315 Regional Truck Equipment 177817 Auto Parts 93.72 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-690527 Auto Parts 55.99 50 7040 Supplies - Vehlde R&M 1054 Lee Auto Parts 408-690626 Auto Parts 16.58 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-690872 Auto Parts 55.79 50 7040 Supplies - Vehide R&M 1054 Lee Auto Parts 408-690873 Auto Parts 39.09 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-691311 Auto Parts 64.54 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-691366 Auto Parts 4848 50 7040 Supplies - Vehicle R&Il 1054 Lee Auto Parts 408-691596 Auto Parts 55.99 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-691773 Auto Parts 120.87 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-691774 Auto Parts 99.98 50 7040 Supplies • Vehicle R&M 1054 Lee Auto Parts 408-691794 Auto Parts 17.79 50 7040 Supplies - Vehide R&M 1054 Lee Auto Parts 408-691839 Auto Parts 141.28 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-691899 Auto Parts 224.04 50 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 436981 Auto Parts 123.54 50 7040 Supplies - Vehicle R&tvl 2202 TransChicago Truck Group 1258685 Auto Parts 854.51 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000194318 Auto Parts 130.89 50 7040 Supplies - Vehicle R&M 1677 Wnoiesale Direct Inc 000194369 Auto Parts 244.54 50 7040 Supplies - Vehicle R&M 1087 Ashland Inc 95978348 Auto Parts 259.60 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 465635 Auto Parts 477.50 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-691989 Auto Parts (50.00) 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-692866 Auto Parts 1.62.35 50 7040 Supplies - Vehlde R&M 1054 Lee Auto Parts 408-692929 Auto Parts 32.68 50 7040 Suppl es Vehide R&M 1054 Lee Auto Parts 408-693529 Auto Parts 80.78 50 7040 Supplies - Vehide R&M 1054 Lee Auto Parts 408-693582 Auto Parts (81 01) 50 7040 Suppies - Vehicle R&M 1575 Pirtek O'Hare S1641249.001 Auto Parts 327.67 Page 3 Or Vendor. 50 7040 Supplies - Vehide R&M 1054 Lee Auto Parts 50 7040 Supplies - Vehide R&M 1054 Lee Auto Parts 50 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 50 7045 50 7045 50 7045 Supplies - Building R&M Supplies Building R&M Supplies - Building R&M 1057 Menards 1057 Menards 1063 Neher Electric Supply Inc 50 7045 Supplies Building R&M 1057 Menards 50 7045 Supplies - Building R&M 1057 Menards 50 7045 Supplies - Building R&M 1057 Menards 50 7045 50 7045 Supplies - Building R&M Supplies - Building R&M 50 50 50 50 50 50 50 50 50 2028 Northwest Electrical Supply 2028 Northwest Electrical Supply 7055 Street Sign Supplies 1707 Traffic & Parking Control Co Inc 7055 Supplies Street R&M 1067 Orange Crush 7055 Supplies Street R&M 1067 Orange Crush 7055 Supplies Street R&M 1067 Orange Crush 7055 Supplies Street R&M 1067 Orange Crush 7055 Street Sign Supplies 1723 Hall Signs Inc 7055 Street Sign Supplies 2016 Sign A Rama 7110 Natural Gas 1509 Gas Technology Institute 7120 Gasoline 1014 Al Warren Oil Company Inc 50 7130 Diesel 1014 Al Warren Oil Company Inc Votal 50 - Public Works & Engineering 60 5310 Membership Dues 6 6b 5325 Training 60 5325 T a.-- . 60 5325 Training 60 5325 Training 60 5325 Training 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 10 6185 Animal Control 67 6185 Animal Control 60 6185 Animal Control 60 6185 Animal Control 50 6195 Miscellaneous Contractual Services 60 619Misce'laneous Contractual Services 60 7000 Office Supplies 2087 ILEETA 1252 NIPSTA 1252 NIPSTA 1252 NIPSTA 1661 Center for Publli Safety - Northwestern 3323 IL Association of Technical Accident Invertioators 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1008 ABC Humane Wildlife 1266 Northwest Animal Hospital 1008 ABC Humane Wildlife 1077 Shred -it USA - Chicago 1077 Shred it USA Ch sago 1389 Garvey's Office Products Invoice 408-673510 408-675481 0684235 9.512 91831 322744-00 95398 94697 92511 17056589 17055886 1399371 419840 418167 419304 419693 276014 28549 000090942 I0732627 I0734511 ID 7164 Yr 2012 9407 9409 9412 28767 2012 145573 144551 144550 144553 144433 144432 144417 144418 144419 144453 144485 144528 144527 00286735 144272-A 9400585066 9400617069 PINV466547 Auto Parts Auto Parts Keys Warrant Register 08/20/2012 � - 10.39 139.92 5.15 Invoice Desc Paint Paint Lamps Paint Paint Brushes Paint Supplies Electrical Supplies Electrical Supplies Sign Posts Asphalt Hot Mix Asphalt Hot Mix Asphalt Hot Mix Asphalt Lap Splice Hardware Leaf Season Signs Natural Gas lune 2012 Gasoline Purchase 07/17/2012 Diesel Purchase 07/27/2012 2012 Membership Dues Police Driver Training May 24, 2012 Police Driver Training June 11-13, 2012 Police Driver Training June 14, 2012 Forensic Training 06/25/2012 Technical Accident Investigation Trainino Animal Control 07/26/2012 Animal Control 07/25/2012 Animal Control 07/25/2012 Animal Control 05/22/2012 Animal Control 07/17/2012 Animal Control 07/17/2012 Animal Control 07/' 8/2012 Animal Control 07/18/2012 Animal Control 07/18/2012 Animal Control 07/19/2012 An mal Control 07/20/2012 Animal Control 07/23/2012 Animal Control 07/23/2012 Animal Contra' lune 2012 Animal Control 07/10/2012 Shredding Services 07/10/2012 Shredding Services 07/17/2012 42.83 183.64 1,187.96 136.00 30.89 109.92 192,13 51.61 1,074.16 103.02 7,187.94 5,745.66 2,730.03 639.55 1,014.23 34.81 20,453.74 9,724.65 82,446.31 45.00 175.00 495.00 350.00 950.00 400.00 35.00 35.00 35.00 35.00 55.00 35.00 35.00 55.00 55.00 55.00 35.00 35.00 35 00 54 00 35.00 80.00 80.00 Office Supplies 121.25 'age 4 r.11 135 )4 } -1 r r►IPt . INIFC Or 60 60 60 Account 7000 7000 7120 Office Supplies Office Supplies Gasoline 60 7200 Other Supo'ies 60 7200 Other Supplies 60 7200 Other Supplies Total 60 - Police Department 70 5325 Training 70 5325 Training 70 5325 Training 70 5345 Post -Employment Exam 70 6305 R&M Equipment 70 6305 R&M Equipment 70 6305 R&M Equipment 70 6305 R&M Equipment 70 6305 R&M Equipment 70 7000 Office Supplies 70 7000 Office Supplies 70 7035 Supplies - Equipment R&M 70 7035 Supplies - Equipment R&M 70 7035 Supplies - Equipment R&M 70 7200 Other Supplies 70 7300 Uniforms 70 7300 Uniforms 70 7300 Uniforms 70 7300 Uniforms 70 7300 Uniforms 70 7300 Uniforms 70 7300 Uniforms 70 7320 Equipment < $5,000 Total 70 - Fire Department 90 6195 Miscellaneous Contractual Services Total 90 - Overhead N/A 1880 Due from Component Unit Total N/A 1389 Garvey's Office Products 1389 Garvey's Office Products 2064 Speedway LLC 1018 Anderson Lock Company ._TD 1018 Anderson Lock Company LTD 1121 Chief Supply Corp 1076 Sam's Club Direct 3324 Kazmierzak, Brian P 3325 Gouskos, Mary s 1015 Alexian Brothers Corporate Health Svcs 1523 Draeger Safety Inc 2055 Grace Industries Inc 2817 Reliance Plumbing Sewer & Drainage Inc 1660 Safety-Kleen Systems Inc 1660 Safety-Kleen Systems Inc 1066 Office Depot 1076 Sam's Club Direct 1013 Ace Des Plaines Inc 1374 Municipal Emergency Svcs 1747 Murphy's Contractors Equipment Inc 1046 Hinckley Spring Water Co 1938 VCG Uniform LTD 1938 VCG Uniform LTD 1938 VCG Uniform LTD 1938 VCG Uniform LTD 1148 WS Darley & Co 1080 Air One Equipment 1080 Air One Equipment 3327 IL Fire Store 1022 Azavar Technologies 2943 Crowe Horwath LIP Fund: 201 - TIF #1 Downtown Fund 00 6000 Professional Services 3140 exp 00 6145 Custodial Services 00 6150 City Maintenance 00 6150 City Maintenance 1227 Perfect Cleaning Service 1074 Rosborough Partners Inc 1074 Rosborough Partners inc PINV467795 PINV459595 60777910 685569 0684906 105430 9755 2012-SIM1 Reimb July 30/31 447954 90796945 1207262 429912 58305665 58299818 618042197001 4522 225822 00329354_SNV 155681 10804116 072112 5005 5006 5007 5008 17031658 81567 81515 26269 Warrant Register 08/20/2012 mm2567.56 525 00 24.24 e Desc Office Supplies Office Supplies Gasoline for Motorcycles 07/14/2012 Keys Padlocks Coveralls Water For -ire Studio Class- Reimbersable Are Studio Simulation Instructor- Relmbursable Lunch For Are Studio Class - Reimbursable Annual Physicals SCBA Repairs Pass Alarm Maintenance Rod Kitchen Sink-5ta 3 Parts Washer-Sta 1 Parts Washer-Sta 3 Binders Office Supplies R&M Supplies R&M Suppies Small Motors Parts Water Supply Dress Uniforms For New Hires Dress Uniforms For New Hires Dress Uniforms For New Hires Dress uniforms For New Hires Boots Gloves Gloves Battery 73 Style Cameras 8970 Utility Tax Audit lune 2012 707-1788205 Audit of the 12-31 2011 Library Statement Total 100 - General Fund 7151-1 Library Parking Garage Inspection 07/20/2012 34816 Custodial Services luy 2012 74351 Landscap ng @ Library July 2012 74352 15.45 157.50 114.74 4,724.74 21.10 1,000.00 11000 298.00 828.68 173.14 261.00 291.33 291.33 53.40 60.24 42.65 302.56 136.00 6.99 314.35 314.35 314.35 31435 643.59 57.00 83.00 399.81 6,317.22 423.01 423.01 4,000.00 4,000.00 109,744.39 4,395.00 1,654.47 300.00 Landscaping @ City Ha, July 2012 137.50 Page 5 • count 00 6150 City Maintenance 00 6150 City Maintenance 00 6150 City Maintenance 00 6195 Miscellaneous Contractual Services 00 6195 Miscellaneous Contractual Services 00 6195 Miscellaneous Contractual Services 00 6195 Miscellaneous Contractual Services 00 8100 Improvements Total 00 - Non Departmental Vendor 1074 Rosborough Partners Inc 1074 Rosborough Partners Inc 1074 Rosborough Partners Inc 1114 Barreca Blacktop Sea'coating 1515 White Way Sign & Maintenance Co 1931 Oui Oui Enterprises LLC 3317 Dyna Systems 3281 Alliance Contractors Inc voice 74353 74354 7.355 055120-0000037 CD2008073438 29360 18076 AS X-203 Total 201 - TIF #1 Downtown Fund Fund: 204 - TIF #4 Five Corners Fund 00 7050 Supplies - Streetscape 1379 Folgers Flag & Decorating Inc 00 7050 Supplies - Streetscape 1379 Folgers Flag & Decorating Inc 00 8100 Improvements 1402 DiNatale Construction Inc Total 00 - Non Departmental Fund: 230 - Motor Fuel Tax Fund 00 6330 R&M Traffic Signals 00 7140 E'ectricity 00 8100 Improvements 00 8100 Improvements iota: 00 - Ion Departmental 1206 State of IL 0017078 -IN 0017079 -IN Pay Est 4 Tota: 204 - TIF #4 Five Corners Fund 1039 Exeion Energy Co 1141 Copenhaver Construction 3099 Schroeder Asphalt Services Inc 39069 200214000240 Pay Est 6 -Final 2012-2 rota! 230 lt'ctxr Fuel Tax Funk Fund: 250 - Grant Projects Fund 00 6000 Professional Services 1394 Gewalt Hamilton Associates Inc Total 00 - Non Departmental Fund: 260 - Asset Seizure Fund 00 7300 Uniforms 00 7300 Uniforms Total 00 - Non Departmental N/A 2484 Seized/Pending Forfeit Total N/A 1236 Proforma 1236 Proforma 1320 it. State Police 3850.400-5 Total 250 - Grant Projects Fund 0718001890 0718001893 12-11634 Total 260 - Asset Seizure Fund Warrant Register 08/20/2012 �r. 387.00 Invoice Desc Landscaping @ Ellinwood July 2012 Landscaping @ Metro Sq July 2012 Landscaping © Various Locations July 2012 Seal Coat and Stripe Library Deck Sign Maintenance July 2012 Port o Potty Rental 06/22-07/21/12 Carpet Cleaning 07/07/2012 @ Sta 3 494-496 Lee -Sidewalk Repl-June 2012 Decorative Banners Winter Banners 2012 CIP Concrete Improvement July 2012 2012 IDOT Traffic Signal Maint 2nd Otr Electricity 06/21/12-07/22/12 2010 CIP Concrete Improvements July 2012 2012 CIP 06/30-07/31/2012 Construction Engr Lee -Perry June 2012 Ballistic Vest Covers Raid Jackets - Irvestigations Forfei'ure Award 311.00 96 25 4,479.00 69.63 80.00 300.00 2,816.00 15,025.85 15,025.85 1,530.00 1,515.00 31,331.63 34,376.63 34,376.63 9,078.57 16,679.93 13,782.43 187,634.20 227,175.13 227,175.13 25,712.48 25,712.48 25,712.48 79.28 615.35 694.63 365.00 365.00 1,059.63 Page 6 Or Account Vendor Fund: 400 - Capital Projects Fund 00 6155 Sidewalk Improvements 1141 Copenhaver Construction 00 00 7065 Supplies - Capital Maintenance 00 7065 Supplies - Capital Maintenance 00 7065 Supplies - Capital Maintenance 00 7065 Supplies - Capital Maintenance 00 7065 Supplies - Capital Maintenance 00 7065 Supplies - Capital Maintenance 00 7065 Supplies - Capital Maintenance 00 7065 Supplies - Capital Maintenance 00 8100 Improvements 00 8100 Improvements 00 8100 Improvements 00 8100 Improvements 6155 Sidewalk Improvements 1402 DMNatale Construction Inc 1067 Orange Crush 1067 Orange Crush 1067 Orange Crush 1067 Orange Crush 1067 Orange Crush 1067 Orange Crush 1067 Orange Crush 1067 Orange Crush 1132 Barone Contracting LLC 1067 Orange Crush 3274 Comfort Carpets 3274 Comfort Carpets Total 00 - Non Departmental Fund: 500 - Water/Sewer Fund 00 5325 Training 00 6110 Printing Services 00 6180 Water Sample Testing 00 6195 Miscellaneous Contractual Services 00 6300 R&M Software 00 Public Works 00 00 Prooram 00 6510 Subsidy - Flood Assitance 3307 Glavanovic, Mirko 00 6510 Subsidy - Flood Assitance 3308 Hoffman, Edward 1252 NIPSTA 1665 Oassic Graphic Ind Inc Invoice Pay Est 6 Final Pay Est. 4 420632 420768 420076 419966 420283 420524 420177 421049 74-10->ooc 12A-2 002 001 Total 400 - Capital Projects Fund 1642 Suburban Laboratories, Inc 1467 NW Water Meter Service Inc 1145 Cues 6315 3320 Electronic Entry Systems Inc 6340 R&M Sewer System 1391 Gatwood Crane Service Inc 6505 Subsidy Sewer Lateral 3306 Anderson, Cheryl E 00 7000 00 7000 00 7000 00 7030 10 7030 00 7035 00 7035 Office Supplies Office Supplies Office Supplies Supplies - Tools & Hardware Supplies - Tools & Hardware Supplies - Equipment R&M S,.ppl es E R&M 1066 Office Depot 1066 Office Depot 1066 Office Depot 1043 Grainger 1047 Home Depot Credit Svcs '088 Atlas Bobcat Inc 1 54 West Side ractor W 9351 70207 18525 12-326 370191 201203493 340321 SLP12-036 FRP12-055 FRP12-056 616941553001 617685724001 616451817001 9883195241 5024089 637107 W12462 Warrant Register 08/20/2012 Invoice Desc 2010 OP Concrete Improvements July 2012 2012 CIP Concrete Improvement July 2012 Mod Surface Mod Surface Mod Surface Mod Surface Mod Surface Mod Surface Mod Surface Asphalt E Grant Catch Basin/Manhole Repl June 2012 2012 CIP Str & Utility Contract A Jun -Jul 2012 Carpet & Installation - Finance Dept Furniture Moving - Finance Dept PW Supervisory Academy Printing -Meter Reading Postcards Water Testing 05/15/2012 Meter Test 07/26/2012 Software Support Renewal 07/05/2012 Gate Repair 07/19/2012 Crane Service 07/19/2012 Sewer Lateral Refund Flood Rebate Program Flood Rebate Program Field Supplies Office Supp'ies Office Suppi es Repair Parts Tools Auto Parts Auto Parts Amount '1,014.50 10,533.42 266.22 386.07 293.76 2,004.81 1,173.16 63.24 1,099.05 27.54 9,300.00 586,873.04 8,911 00 1,180.00 633,125.81 633,125.81 Page 7 75.00 164.18 337.00 18.50 1,800.00 171.00 1,290.00 912.00 1,857 34 1,815.00 97.65 36.24 51.52 36.57 324.82 106.02 386.03 "PC Pr At -Fs 00 7035 Supplies - Equipment R&M 00 7035 Supplies • Equipment R&M 00 7040 Supplies - Vehicle R&M 00 7040 Supplies - Vehicle R&M 00 7040 Supplies Vehicle R&M 00 7040 Supplies - Vehicle R&M 00 7040 Supplies - Vehicle R&M 00 7040 Supplies - Vehide R&M 00 7040 Supplies - Vehide R&M 00 7045 Supplies - Building R&M 00 7045 Supplies - Building R&M 00 7045 Supplies - Building R&M 00 7070 Water Meters 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Water Meters 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7070 Other 00 7075 Supplies - Sewer System Maintenance 00 7075 Supplies - Sewer System Maintenance 00 7075 Supplies - Sewer System Maintenance 00 7120 Gasoline 00 7120 Gasoline 00 7130 Diesel 00 7130 Diesel 00 7200 Other Supplies 00 8100 Improvements Total 00 - Non Departmental 30 7000 Office Supplies Total 30 - Finance Vendor 1071 Pomp's Tire Svc Inc 1564 EJ Equipment Inc 1078 Acme Truck Brake & Supply Co 1078 Acme Truck Brake & Supply Co 10S4 Lee Auto Parts 1054 Lee Auto Parts 1240 RG Smith Equipment 10S4 Lee Auto Parts 10S4 Lee Auto Parts 1527 Sherwin Williams 1527 Sherwin Williams 1S27 Sherwin Williams 1093 Badger Meter Inc 10S7 Menards 10S7 Menards 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1093 Badger Meter Inc 1527 Sherwin Williams 1527 Sherwin Williams 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 2164 J B Metal Works Inc 1709 Ziebell Water Service Products Inc 1709 Ziebeil Water Service Products Inc 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1072 Prairie Material Sales Inc 1527 Sherwin Williams 3217 Ozinga Ready Mix Concrete Inc 3217 Ozinga Ready Mix Concrete Inc 1255 Neenah Foundry Co 1014 Al Warren Oil Company Inc 1014 Al Warren 011 Company Inc 1014 Al Warren 011 Company Inc 1014 Al Warren Oil Company Inc 1066 Office Depot 3099 Schroeder Aspha t Services 1066 Office Depot Invoice 280003S84 0051529 :222020232 1222060114 408-690691 408-691998 11753S 408-692143 408.692525 6267-4 88S9-1 88S8-3 9548850t 91803 91SS3 5087856 5182694 S18570S 5182733 5182714 93S43202 8456.6 8458-2 5144417 S144420 15062 217009-000 216958-000 S118067 5111349 S052455 5114023 5155489 87734686 6268-2 250S91 250936 75372S I0732627 I0732627 I0734511 I0734S11 616941SS3001 20122 148124S612 Warrant Register 08/20/2012 Invoice Desc Auto Parts Repair Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Repair Parts Repair Supplies Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Supplies Repair Supplies Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Repair Parts Concrete Repair Parts Concrete Concrete Manhole Frames Gasoline Purchase 07/17/2012 Gasoi.ne Purchase 07/17/2012 Diesel Purchase 07/27/2012 Diesel Purchase 07/27/2012 Field Supplies 20'2 CIP 06/30-.7/3;/2012 Office Supplies Amount 186.56 255.21 53.02 13S.26 103.99 104.06 51.96 138.99 20.68 108.92 10.96 68.50 555.17 88.04 88.04 S89.32 2,457.33 381.66 1,158.60 2,216.31 560.9S 2.99 5.98 898.18 2,453-66 325.00 131.00 97.72 684.80 1,806.16 271.88 1,068.96 112.83 594.80 2.98 142.00 193.00 1,828.00 2,993.23 1,496.62 1,640.30 351.49 42.96 155,974.90 191,931.84 27.48 27.48 Total 500 - Water/Sewer Fund 191,959.32 Page 8 r.r• cr �18 13S4L,. Vendor. Fund: 600 - Risk Management Fund 00 5SS5 Workers' Comp Expense 00 S55S Workers' Comp Expense 00 55S5 Workers Comp Expense 00 5570 Self Insured P&L Expense Total 00 - Non Departmental Fund: 700 - Escrow Fund N/A 2460 Refundable Bonds N/A 2460 Refundable Bonds N/A 2460 Refundable Bonds N/A 2460 Refundable Bonds N/A 2460 Refundable Bonds N/A 2486 Additional Contracts Enaineerina Total N/). 1657 Richard, Thomas 1657 Richard, Thomas 171S First Script Network Services Inc 1089 Autokrafters of Des Plaines A[c►'t3tT 7/17/12-7/30/12 7/03/12-7/16/12 FMFSPBM001969311 010042014470AP01 Total 600 - Risk Management Fund 3304 Behnam, Abeer 330S A & T Automotive 33,2 Pop 0 Lucious 3311 Pizza Hut 3310 Midwest Goldbuyers/Cash for Gold 1141 Copenhaver Construction 12060029 12060013 12060121 12060185 12050237 Pay Est 6 -Final Total 700 - Escrow Fund Warrant Register 08/20/2012 Invoice Desc Workers Compensation Workers Compensation Workers Compensation 07/02/2012 Squad Repair 06/21/2012 Temporary Banner Refund Temiorary Banner Refund Temporary Banner Refund Temporary Banner Refund Temporary Banner Refund 2010 CIP Concrete Improvements July 2012 moun 989.12 989.12 146.78 1,905.77 4,030.79 4,030.79 200.00 200.00 200.00 200.00 200.00 450.07 2,450.07 1,450.07 Grand Total 1,243,660.10 Page 9 Fund: 100 - General Fund 20 601S Communication Services 20 601S Communication Services 20 601S Communication Services 20 6015 Communication Services Total 20 - City Administration Vencor. 1533 Wide Open West 15S2 Verizon Wire'ess 1SS2 Verizon Wireless 1552 Verizon Wireless 50 6015 Communication Services 1552 Verizon Wireless Total 50 - Public Works & Engineering 60 S325 Training 3321 IL Police Association 60 601S Communication Services 1S52 Verizon Wireless 60 6015 Communication Services 1552 Verizon Wireless 60 601S Communication Services 1SS2 Verizon Wireless 60 6015 Communication Services 1552 Venzon Wireless Total 60 - Police Department 6S 601S Communication Services 1032 Comcast Cable total 65 - Emergency Management Agency 70 6015 Communication Services 1S52 Verizon Wireless 70 6015 Communication Services 15S2 Verizon Wireless Total 70 - Fire Department Fund: 201- TIF #1 Downtown Fund 00 7110 Natural Gas 00 8300 Prindpal Total 00 - Non Departmental 1064 Nlcor 3314 1646 River Street LLC und: 400 - Capital Projects Fund 00 6015 Communication Services '552 Verizon Wireless Total 00 - Non Departmental Invoice 07/21/2012 2771758440 2771758440 2771758440 2771758440 IPA 111th 2771758440 27717S8440 27717S8440 27717S8440 07/22/2012 2771758440 2771758440 Total 100 - General Fund Warrant Register 08/20/2012 Manual Checks Invoice Desc Internet/Cable 07/21/12-08/20/12 Ceti Phone 06/14/12-07/13/12 Cell Phone 06/14/12-07/13/12 Cell Phone 06/14/12-07/13/12 Cell Phone 06/14/12-07/13/12 2012 Annual Conference Cell Phone 06/14/12-07/13/12 Cell Phone 06/14/12-07/13/12 Cell Phone 06/14/12-07/13/12 Cell Phone 06/14/12-07/13/12 Intemet/Cable August 2012 Cell Phone 06/14/12-07/13/12 Cell Phone 06/14/12-07/13/12 07/13/20 i2 Natural Gas Service 06/13-07/13 Tax Year 2009 TIF#1 Incremental Taxes -River Total 201- TIF #1 Downtown Fund 277/758440 Total 400 - Capital Projects Fund Cell Phone 06/14/12-07/' 3/12 Amount I54.00 38.0, 346.68 717.27 1,255.96 114.03 114.03 85.00 59.88 171.74 123.88 467.41 907.91 16.71 16.71 257.61 88.64 346.25 2,640.86 23.86 113,076.00 113,099.86 113,099.86 38.01 38.01 38.01 Page 10 PI A NQS Or• Account Fund: 420 - IT Replacement Fund 00 6140 Leases 00 6140 Leases 00 6:40 Leases Total 00 - Non Departmental Fund: 500 - Water/Sewer Fund 00 601S Communication Services 00 601S Communication Services 00 7110 Natural Gas 00 7110 Natural Gas 00 7110 Natural Gas Total 00 - Non Departmental Vendor' 1420 US Bancorp Equipment Finance Inc 1068 PNC Equipment Finance 1068 PNC Equipment Fl--ance 1032 Comcast Cable 1552 Verizon Wireless 1064 Nicor 1064 Nicor 1064 Nicor Fund: 600 - Risk Management Fund 00 5335 Travel Expenses 00 S560 Unemployment Claims Total 00 - Non Departmentao 3302 Earl, Mike ii 208360974 4102946 4101610 Invoice Total 420 - IT Replacement Fund 07/20/2012 2771758440 07/18/2012 07/16/2012 07/19/2012 Total 500 - Water/Sewer Fund 1048 IL Dept of Employment Security Fund: 950 - Emergency Communications Fund 00 6015 Communication Services 00 6015 Communication Services 00 6015 Communication Services 00 6015 Communication Services 00 601S Communication Services 00 6015 Communication Services Total 00 - Non Departmental N/A N/A /A 2420 Escrow - Park Ridge E911 Surcharge 2421 Escrow - Niles E91: Surcharge 2422 Escrow - Morton Grove E911 Surcharge otal N/A 1032 Comcast Cable 1009 AT&T 1009 AT&T 1009 AT&T 1009 AT&T 1552 Verizon Wireless Reimb 6/21-6/22 DC623006289 Total 600 - Risk Management Fund 1125 Park Ridge, City of 1'60 Niles , Village of 1629 Morton Grove, Village of 07/1S/2012 847Z97367007 773R06285107 773R06284807 773R06175107 2771758440 Statew're 2-2012 Statewire 2-2012 Statewire 2-2012 Warrant Register 08/20/2012 Manual Checks Invoice Desc Copier Lease 08/21/2012 Copier Lease 08/22/12-09/21/12 Copier Lease 08/20/12-09/19/12 Intemet/Cable 07/27/12-08/26/12 Cell Phone 06/14/12-07/13/12 Naturel Gas Service 06/19 07/18 Natural Gas Service 06/14-07/16 Natural Gas Service 06/19-07/18 MICA Executive Committee Meeting Umemployment Claims 2nd Qtr 2012 Intemet/Cable 07/30-08/29/12 Telephone Service 07/16- 08/15/2012 Telephone Service 07/16- 08/15/2012 Telephone Service 07/16- 08/15/2012 Telephone Service 07/16- 08/15/2012 Cell Phone 06/14/12-07/13/12 911 Surcharge Reimbursement Feb 2012 91: Surcharge Reimbursement Feb 2012 911 Surcharge Reimbursenent Feb 2012 Amount 349.00 1,897.00 540.00 2,786.00 2,786.00 86.90 38.01 23.86 82.81 69.78 301.36 301.36 30267 7,499.00 7,801.67 7,801.67 211.85 1,204.69 141.29 192.67 616.57 257.61 2,624.68 16,882.07 14,323.36 10,985.82 42,191.25 Total 950 - Emergency Communications Fund 44,815.93 Grand Totai 171,483.69 Page ! ` AL -a_ ti. •J .q F !' nF5 PI PINES Warrant Register 08/20/2012 Summary for Warrant Register August 20, 2012 Amount Transfer Date Automated Accounts Payable $ 1,243,660.10 ** 8/20/2012 Manual Checks $ 171,483.69 ** 8/3/2012 Payroll $ 1,263,610.79 8/10/2012 Electronic Transfer Activity: Bank of America Credit Card $ Chicago Water Bill ACH $ Postage Meter Direct Debits $ First Merit Bank Fees $ Discovery Benefits Admn Fees $ IMRF Payments $ 212,354.60 8/9/2012 Debt Service Payments $ Employee Medical/Dental Trust $ 701,403.95 * 8/8/2012 Total Cash Disbursements: $ 3,592,513.13 * Multiple transfers processed on and/or before date shown ** See attached report Adopted by the City Council of Des Plaines This Twentieth Day of August 2012 Ayes Nays Absent Gloria J. Ludwig, City Clerk Martin J. Moylan, Mayor Page 12 Committee of the Whole Item #2 City of Des Plaines Fire Department 405 So River Road Des Plaines, IL 60016 Tel: 847-391-5333 Fax• 847-391-5649 MEMORANDUM Date: August 10, 2012 To• Michael Bartholomew, City Manager From: Alan Wax, Fire Chief Re: Radio Amplifiers Issue: As you know, earlier there was some discussion regarding the Police and Fire Departments' abilities to send and receive radio signals within buildings in the City. Additionally, provisions requiring such communications were included as conditions in some Conditional Use Permits approved by the Council. The Council directed Staff to draft an ordinance to require the ability for the Departments' radios to provide communications in buildings throughout the City. Analysis: Related to the Council's direction to create an ordinance to require these communications, it should be noted that the current City Code adopts the 2006 International Code Council (ICC) model building and fire codes, and that newer versions (2009 and 2012) of the model fire codes contain provisions mandating emergency responder communications. a is the intent of the CED and Fire Departments to eventually upgrade to the 2012 model codes, however such will take some time to implement. Therefore, we recommend adopting an ordinance that is based on the requirement of the 2012 Code related to the emergency responder communications in newly - constructed buildings. Due to several identified concerns in implementing a similar requirement in existing buildings, the current proposal is just for new buildings, with efforts to be undertaken to determine the level of deficiencies that may exist in current buildings so that decisions may be made in the future on how those should be handled. The following is proposed language to be added to the City's Fire Code. Emergency responder radio coverage in new buildings. All new buildings shall have approved radio coverage for emergency responders within the building based upon the existing coverage levels of the public safety communication systems of the jurisdiction at the exterior of the building. This section shall not require improvement of the existing public safety communication systems. Exceptions: 1. Where approved by the building official and the fire code official, a wired communication system in accordance with Section 907.2.12.2 shall be permitted to be installed or maintained in lieu of an approved radio coverage system. 2. Where it is determined by the fire code official that the radio coverage system is not needed. 3. In facilities where emergency responder radio coverage is required and such systems, components or equipment required could have a negative impact on the normal operations of that facility, the fire code official shall have the authority to accept an automatically activated emergency responder radio coverage system. The reference above to Section 907.2.12.2 refers to a specific section of the Fire Code related to high-rise buildings. Recommendation: The Fire Department recommends that an agenda item for the Public Safety Committee be added to the Committee of the Whole portion of the August 20`h City Council meeting so that this issue may be discussed and the attached Ordinance be considered. Attachments • Ordinance Page 2 of 2 REFERENCED PROVISIONS OF THE INTERNATIONAL CODE COUNCIL 2012 INTERNATIONAL FIRE CODE SECTION 510 EMERGENCY RESPONDER RADIO COVERAGE 510.1 Emergency responder radio coverage in new buildings. All new buildings shall have approved radio coverage for emergency responders within the building based upon the existing coverage levels of the public safety communication systems of the jurisdiction at the exterior of the building. This section shall not require improvement of the existing public safety communication systems. Exceptions: 1. Where approved by the building official and the fire code official, a wired communication system in accordance with Section 907.2.13.2 shall be permitted to be installed or maintained in lieu of an approved radio coverage system. 2. Where it is determined by the fire code official that the radio coverage system is not needed. 3. In facilities where emergency responder radio coverage is required and such systems, components or equipment required could have a negative impact on the normal operations of that facility, the fire code official shall have the authority to accept an automatically activated emergency responder radio coverage system. 907.2.13.2 Fire department communication system. Where a wired communication system is approved in lieu of an emergency responder radio coverage system in accordance with Section 510, the wired fire department communication system shall be designed and installed in accordance with NFPA 72 and shall operate between afire command center complying with Section 508, elevators, elevator lobbies, emergency and standby power rooms, fire pump rooms, areas of refuge and inside enclosed exit stairways. The fire department communication device shall be provided at each floor level within the enclosed exit stairway. 1103.2 Emergency responder radio coverage in existing buildings. Existing buildings that do not have approved radio coverage for emergency responders within the building based upon the existing coverage levels of the public safety communication systems of the jurisdiction at the exterior of the building, shall be equipped with such coverage according to one of the following: 1. Whenever an existing wired communication system cannot be repaired or is being replaced, or where not approved in accordance with Section 510.1, Exception 1. 2. Within a time frame established by the adopting authority. Exception: Where it is determined by the fire code official that the radio coverage system is not needed. CITY OF DES PLAINES ORDINANCE M - 29 - 12 AN ORDINANCE AMENDING TITLE 10, "BUILDING CODE," CHAPTER 1, "ENACTMENT," SECTION 5, "ADOPTION OF INTERNATIONAL FIRE CODE," OF THE CITY CODE OF DES PLAINES. WHEREAS, the Municipal Adoption of Codes by Reference Act, 50 ILCS 220/0.02 et seq., permits the City to adopt codes by reference; and WHEREAS, the City Clerk has maintained one (1) copy of the specific code and three (3) copies of the amendments on file in her office for fifteen (15) days prior to the enactment of this Ordinance; BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois in the exercise of its home rule powers, as follows: SECTION 1: That Title 10, "Building Code," Chapter 1, "Enactment," Section 5, "Adoption of the International Fire Code," be amended and read as follows: 10-1-5: ADOPTION OF INTERNATIONAL FIRE CODE AND NFPA LIFE SAFETY CODE: A. Adopted: The international fire code, 2006 edition, as published by the International Code Council, Inc., and the 2006 NFPA life safety code, one copy of each which is on file in the city clerk's office, is hereby adopted as the fire code of the city of Des Plaines. All of the regulations, provisions, penalties, conditions and terms of said codes are hereby adopted and made a part hereof as though fully set forth herein, with the additions, insertions, deletions and changes, if any, prescribed below. B. Fire Prevention Code: The international fire code, 2006 edition, is amended as follows: 511.0 Add new section as follows. 511.0 EMERGENCY RESPONDER RADIO COVERAGE IN NEW BUILDINGS All new buildings shall have approved radio coverage for emergency responders within the building based upon the existing coverage levels of the public safety communication systems of the jurisdiction at the exterior of the building. This section shall not require improvement of the existing public safety communication systems. 1 Exceptions: 1. Where approved by the building official and the fire code official, a wired communication system in accordance with Section 907.2.12.2 shall be permitted to be installed or maintained in lieu of an approved radio coverage system. 2. Where it is determined by the fire code official that the radio coverage system is not needed. 3. In facilities where emergency responder radio coverage is required and such systems, components or equipment required could have a negative impact on the normal operations of that facility, the fire code official shall have the authority to accept an automatically activated emergency responder radio coverage system. SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 3: That the effective date of this ordinance shall be January 1, 2008. That this Ordinance shall be published in pamphlet form according to law. PASSED this day of , 2012. APPROVED this day of , 2012. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2012. Awkd P �V CITY CLERK David R. Wiltse, City Attorney Note: New language is underlined. Legal\Oni\2012\Amend 10-1-5 Fre Code Add Emergency Responder Radio Coverage Radio Amplifiers 2 1 UNFINISHED BUSINESS amOF DES PLAINES w.aas City Uo UDes ainn u hedJ3gsiinesses item #l, Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax 847-391-5619 MEMORANDUM Date: August 9, 2012 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: TIF #1 Downtown Streetscape — PACE Bus Shelter Relocation — Follow -Up Issue: At the July 16th City Council meeting, the Council postponed a vote on the proposed relocation of the PACE bus stop in order to allow for the collection of additional data in response to resident concerns as presented at the Council meeting. Analysis: City staff spoke with the air quality and noise consultants about further study of potential impacts of moving the existing downtown bus stop from its present location to east of Pearson Street. For air quality, long-term air quality sampling could be performed for an estimated additional cost of $10,000 to the City. For noise impacts, a full-scale modeling effort could be conducted for an estimated additional cost of $20,000 to the City. In neither case is the additional study recommended. The more limited studies already conducted (air - $2,300; noise - $3,691) were sufficient to evaluate the impact of the project. The expenditure of an additional $30,000 in City funding is not warranted since the expenditure is not expected to bring any new information to the discussion. The other concern involves the request for potential noise and/or air quality mitigation in spite of the evidence of negligible noise or air quality impact. As discussed, the primary roadway noise mitigation measure is sound wall which would cost an estimated $50,000. However, in the proposed downtown urban setting, a noise wall would not be effective at blocking roadway noise and could be an aesthetic detraction from the downtown. A canopy system was also suggested and is estimated to cost between $250,000 and $500,000. The typical purpose of a canopy system is to provide shelter for transit patrons. They are not particularly effective for blocking noise or for effecting air quality. While adding significant cost to the proposed streetscape project, neither a noise wall nor a canopy would bring the desired noise or air benefits. Recommendation: City staff has reviewed the testimony provided by the residents at the Council meeting and believes that the findings of minimal traffic, aesthetic, air and noise impacts remain valid. However, in light of the resident demand for additional study and mitigation, and the cost associated with these measures, staff recommends that the relocation of the PACE Bus stop be suspended at this time and consideration be given for construction in 2013. NEW BUSINESS • New Business Item #3 if/ ‘11 DES PLAIN ILLINOIS City of Des Plaines City Attorney's Office 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5303 Fax: 847-391-5003 INTEROFFICE MEMORANDUM Date: August 13, 2012 To: Michael G. Bartholomew, City Manager From: David R. Wiltse, City Attorney Re: 2010 Census — Change to Ward Boundaries 12-765 Issue: The 2010 census reveals new population data for Des Plaines and requires the redrawing of the ward map to reflect federal court decisions on voting and representative districts. Analysis: The population of Des Plaines from the 2010 census is 58,364. This total population figure divided by 8 wards is an average of 7,296 residents per ward. Most of the growth has occurred in the first and seventh wards in the areas adjacent to the Union Pacific railroad tracks on the north and south sides, and in new housing developments in the seventh ward. The map was prepared trying to maintain current ward boundaries to the extent possible, using major roads or railroads as dividing lines, and respecting neighborhoods, and precinct lines, to the extent possible. Three precincts (10, 19, and E.G. 24) which were split in the old map, are recombined in the new proposed map. One precinct, the seventh, was split between the third and fifth ward to bring the fifth ward closer to the 7,296 average. The number of new housing projects and condos in the first and seventh wards, with new population, caused the geographic boundary lines for these two wards to shrink north of the railroad tracks. This caused the second, third, and fourth wards to move their boundary lines north to pick up the territory and population lost by the first and seventh wards. The second ward lost a neighborhood west of the Canadian National Railroad. The fifth and eighth wards moved their northeast boundary lines slightly to pick up new areas to increase their number of residents to be nearer the average. The sixth ward remains unchanged. The proposed map has the following figures: Ward Number of Residents Amt. over/under 7,296 Average -20 1 7,276 2 7,210 -86 3 7,407 +111 4 7,225 -71 5 7,342 +46 6 7,385 +89 7 7,204 -92 8 7,317 +21 1 For statistical comparison, 1% of the 7,296 average is 73 residents. An average census block, as calculated by GIS, is 80 residents per block. However, in the higher density areas the blocks were well over 100 residents, sometimes over 200 residents. Summary of Changes — all references to precinct numbers are to Maine Township precinct numbers unless otherwise noted: First ward: The first ward lost a portion of precinct 10 and all of precinct 11 which are south of the railroad tracks. Precinct 9 had been split between the seventh and the first ward. A few blocks of precinct 9 were subtracted from the seventh ward and added to the first ward to bring the numbers in each ward closer to the average of 7,296. The balance of the ward remains unchanged. Second ward: Due to the shift north of the first ward, the second ward picked up all of precinct 11, just south of the railroad tracks. The balance of the ward remained the same, with the exception of the loss of part of precinct 48 to the third ward. Now all of precinct 48 is in the third ward instead of being split between the second and third wards. Third ward: As previously noted, the east part of precinct 48 and precinct 10, south of the tracks, has shifted to the third ward. Now all of precinct 10 and 48 are in the third ward instead of being split between the first, second, and third wards. As a result of the growth in the north part of the City and in order to allocate additional population to the eighth ward, the third ward lost a portion of Elk Grove Township precinct 24. EG 24 had been split between the third and the eighth, but now the eighth ward has a larger portion of E.G. 24. The western portion of precinct 7 was already in the third ward and remains in the third ward. Fourth ward: The fourth ward remained unchanged with the exception of a small part of precinct 19 south of the tracks which was in the seventh ward and now has been shifted to the fourth ward. Now all of precinct 19 is in the fourth ward instead of being split between the fourth and seventh wards. The balance of the ward remains unchanged. Fifth ward: The fifth ward remains unchanged with the exception of the addition of the northeast portion of precinct 7, added to bring the number in this ward closer to the average of 7,296. The balance of the ward remains unchanged. Sixth ward: Due to some growth in the sixth ward, the boundary lines in the sixth ward remain unchanged. Seventh ward: As a result of the growth in this ward, it lost two areas south of the Union Pacific Railroad tracks. It lost a portion of precinct 9 which remains split between the first and seventh wards. The balance of the ward remains unchanged. Eighth ward: In order to pick up enough population to be near the average of 7,296, the eighth ward picked up a larger portion of E.G. 24, which had been split and remains split between the third ward and the eighth ward. The balance of the ward remains unchanged. 2 Recommendation: The proposed map has most wards numerically at or close to the 1% margin of the average. Three split precincts are recombined. Only one precinct is split, that was not formerly split. Staff recommends that the City Council review and adopt the proposed new ward map. The first day that candidates can begin circulating petitions is September 25, 2012. The new map needs to be adopted prior to that date so that candidate packets can be prepared for pickup by the candidates. Attachments: Ordinance M-30-12 Proposed Map DRW:ms LegaIMemos\2012\Bartholomew Wand Boundaries 3 CITY OF DES PLAINES ORDINANCE M - 30 - 12 AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 11, "CITY ELECTIONS," OF THE DES PLAINES CITY CODE. BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That Title 1, "Administrative," Chapter 11, "City Elections," of the City Code of Des Plaines, be amended and read as follows: CHAPTER 11 CITY ELECTIONS 1-11-1: ELECTION WARDS: For the purpose of all elections and referenda held in the city of Des Plaines, the city shall be and is hereby divided into eight (8) wards set forth as follows: FIRST WARD The first ward is that part of the city of Des Plaines bounded and described as: beginning at the intersection of the Union Pacific railroad tracks and the east city limits just southwest of Belleau Lake; thence northwest on said railroad tracks to ; Western Avenue: thence north on Western Avenue to the alley north of Washington Street; thence east along the alley north of Washington Street to Laurel Avenue; north on Laurel Avenue to Willow Avenue; thence east on Willow Avenue to Graceland Avenue; thence north on Graceland Avenue to Rand Road; thence myth northwest on Rand Road to Golf Road; thence west on Golf Road to the Canadian National railroad; thence north on said tracks to the north line of the Cook County forest preserve property located just north of Golf Road; thence east on said north line of that forest preserve property to Western Avenue extended; thence north on Eastern Western Avenue extended to the extension west of the west -east city limit line located approximately one thousand five hundred feet (1,500') north of Golf Road (just east of Des Plaines River Road); thence east on the extension of 1 the West -east city limit line across Des Plaines River Road to the Des Plaines River; thence north along the Des Plaines River to Central Road; thence south clockwise along the eastern City limits to the point of beginning. SECOND WARD The second ward is that part of the City of Des Plaines bounded and described as: beginning at the intersection of the Union Pacific railroad tracks and the east city limits just southwest of Belleau Lake; thence northwest on said railroad tracks to ; aceland Avenue; thence southwest on Graceland Avenue to Prairie Avenue; thence northwest on Prairie Avenue to Laurel Avenue; thence south southwest on Laurel Avenue to Thacker/Dempster Street; thence west on Thacker/Dempster Street to ; the Canadian National railroad; thence southeast along said railroad tracks to Oakton Street; thence east on Oakton Street to Illinois Street; thence south on Illinois Street to Riverview Avenue; thence east on Riverview Avenue to the eastern city limits; thence north along said east city limits to the point of beginning. THIRD WARD The third ward is that part of the city of Des Plaines bounded and described as: beginning at the intersection of Mt. Prospect Road and Oakton Street; thence north on Mt. Prospect Road to Walnut Avenue; thence west Walnut Avenue to Leahy Circle East; thence north on Leahy Circle East to King Lane; thence west on King Lane to Clark Lane; thence north on Clark Lane to ; - - •... Thacker/Dempster Street; thence east on Thacker/Dempster Street to the Union Pacific railroad tracks just east of Kenilworth Court; thence northeast along the east fork of said railroad tracks to the Union Pacific railroad tracks just north of North Avenue (near Second Avenue extended); thence southeast along said railroad tracks to •• -- _ • ..,. Graceland Avenue; thence southwest on Graceland Avenue to Prairie Avenue; thence northwest on Prairie Avenue to Laurel Avenue; thence southwest on Laurel Avenue to Thacker/Dempster Street; thence west on Thacker/Dempster Street to the Canadian National railroad tracks; thence south on said railroad tracks to Algonquin Road; thence west on Algonquin Road to Lee Street; thence south on Lee Street to Van Buren Avenue; thence west on Van Buren Avenue to Margret Street; thence south on Margret Street Olivia Avenue; thence west on Olivia Avenue to Second Avenue; thence south on Second Avenue to Forest Avenue; thence west on Forest Avenue to Wolf Road; thence south on Wolf Road to Oakton Street; thence west on Oakton Street to the point of beginning. ... . _ . _ 2 FOURTH WARD The fourth ward is that part of the city of Des Plaines bounded and described as: beginning at the intersection of the west city limits and Mt. Prospect Road, just south of Warrington Road; thence west along the northern city limits to the western city limits; thence south along the west city limits to Golf Road; thence west along Golf Road to the western city limits; thence south along the western city limits to Thacker/Dempster Street; thence east on Thacker/Dempster Street to the Union Pacific railroad tracks just east of Kenilworth Court; thence northeast along the east fork of said railroad tracks to the Union Pacific railroad tracks just north of North Avenue (near Second Avenue extended); thence northwest along said tracks to ; Road -to Mt. Prospect Road; thence south on Mt. Prospect Road to the point of beginning. FIFTH WARD The fifth ward is that part of the city of Des Plaines bounded and described as: beginning at the intersection of Touhy Avenue and Mannheim Road; thence northwest on Mannheim Road to Forest "venue Oakton Street; thence east on Oakton Street to Mannheim Road; thence northwest on Mannheim Road to Algonquin Road; thence west on Algonquin Road to Lee Street; thence south on Lee Street to Van Buren Avenue; thence west on Van Buren Avenue to Margret Street; thence south on Margret Street to Olivia Avenue; thence west on Olivia Avenue to Second Avenue; thence south on Second Avenue to Forest Avenue; thence west on Forest Avenue to Wolf Road; thence south on Wolf Road to Oakton Street; thence west on Oakton Street to Mt. Prospect Road; thence south on Mt. Prospect Road to the south city limits south of Jarvis Avenue; thence east and counterclockwise around the city limits to the point of beginning. SIXTH WARD The sixth ward is that part of the city of Des Plaines bounded and described as: beginning at the intersection of Howard Avenue and Mannheim Road; thence northwest on Mannheim Road to Oakton Street; thence east on Oakton Street to Illinois Street; thence south on Illinois Street to Riverview Avenue; thence east on Riverview Avenue to the Des Plaines River at eastern city limits; thence south along eastern city limits to Devon Avenue; thence west on Devon Avenue to Higgins Road; thence northwest on Higgins Road to Mannheim Road; thence north along Mannheim Road to the point of beginning. SEVENTH WARD The seventh ward is that part of the city of Des Plaines bounded and described as: beginning at the intersection of Gregory Street and Des Plaines River Road; thence south along the eastern city limits to Central Road; thence west on Central Road to Des Plaines River Road; thence west south along the west -east city limit line located approximately one thousand five hundred feet (1,500') north of Golf Road to Western Avenue extended; thence south on Western Avenue extended to the north line of the Cook County forest preserve property located just north of Golf Road; thence west on said north line of that forest preserve property to the Canadian National 3 railroad; thence south approximately one thousand five hundred feet (1,500') along said railroad tracks to Golf Road; thence east on Golf Road to Rand Road; thence southeast on Rand Road to - • • - •. - Graceland Avenue; thence south on Graceland Avenue to Willow Ave; thence west on Willow Avenue to Laurel Avenue; thence south on Laurel Avenue to the alley north of Washington Street; thence west along the alley north of Washington Street to Western Avenue; thence south on Western Avenue to the Union Pacific railroad tracks; thence northwest along said railroad tracks to Mt. Prospect Road; thence north on Mt. Prospect Road to Central Road; thence east along the northern city limits to Wolf Road; thence north on Wolf Road to Gregory Street; thence east on Gregory Street to the point of beginning. EIGHTH WARD The eighth ward is that part of the city of Des Plaines bounded and described as: beginning at the intersection of Mt. Prospect Road and the west city limits just south of Jarvis Avenue; thence north along Mt. Prospect Road to Algonquin -Road Walnut Avenue; thence west on Algonquin Read Walnut Avenue to Clare Leahy Circle East; thence north on Leahy Circle East to King Lane; thence west on King Lane to Clark Lane; thence north on Clark Lane to Andersen Thacker/Dempster Street; thence west on Thacker/Dempster Street to the west city limits located just west of Elmhurst Road; thence south and counterclockwise around said city limits to the point of beginning. 1-11-2: INTERPRETATION OF WARD BOUNDARIES: A. Any part of the city that has not been described as included in one of the wards described in this chapter is included within the ward that: 1) is contiguous to the part; and 2) contains the least population of all wards contiguous to the part according to the 2000 2010 decennial census. B. If any part of the city is described in this chapter as being in more than one ward, the part is included within the ward that: 1) is one of the wards in which that part is listed in this chapter; 2) is contiguous to that part; and 3) contains the least population according to the 2000 2010 decennial census. C. If any part of the city: 1) is described in this chapter as being in one ward; and 2) is entirely surrounded by another ward; the part shall be incorporated into the ward that surrounds the part. D. If any part of the city: 1) is described in this chapter as being in one ward; and 2) is not contiguous to another part of the ward; the part included with the contiguous ward that contains the least population according to the 2000 2010 decennial census. 4 SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2012. APPROVED this day of , 2012. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of . 2012. havki ,Q. `Z►lce CITY CLERK David R. Wiltse, City Attorney LegahOnd\2012Wmend Title I Chapter 11 City Elections 5 City of Des Plaines Proposed Ward Boundary Map Cook County, Illinois Martin J. Moylan - Mayor Gloria J. Ludwig - City Clerk Unincorporated Cook County EGORY ST PROMDENCE DR Legend IProposed Ward Boundary Lake or River Voting Precincts Recreation Area City Boundary Stream Road Railroad Al NOR Village of Mount Prospect W E CENTRAL RD PARK Unincorporated Cook County Lake Maryanne DDUN PDS NORTH GOLF CUL DE SAC PARK N EN PERK TATE T NORTHSHIRE Village of Mount Prospect LES RD CUMBERLAND LYMAN AVE -recee7.0 PAROUBECK PARK ATHLEEN E DEMPSTER ST City of Park Ridge GARDEN NOUIN WESTFIELD LN FR END-SHIPEARKa.a.: P EN NSYLVAN IA AVE Village of Mount Prospect ORDIAL DR Unincorporated Cook County OAR ON ST Elk Grove Village 36 TURES LN Ward -5 IROCUOIS Lake Opeka Unincorporated Cook County TOUHY AVE BIRCH ST SE RE N EA Wilbw Creek Village of Rosemont City of Park Ridge City of Chicago O'Hare International Airport Agora S. DEVON AVE 1:13,000 0 1,450 2,900 i Feet 5,800 Village of Rosemont S�o i�o�rtium earavveea ham eas and (ea and dear a any !labials. aiming from anyEtaronsaion cammaDon The DA State Plane NAD 83 Illinois East August IS, 2012 EDV ProposedWards