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11/04/2013I/CITY OFA `` «. 18 35 MI 1' NJ/ DES PLAINES % ILLINOIS 7 Cite Council Agenda Monday, November 4, 2013 Executive Session — 6:00 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION PERSONNEL COLLECTIVE BARGAINING REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PRESENTATION LIFE SAVING AWARD — OFFICER MIKE SCHILD CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS Report of receipt of Mayor Bogusz's Veto and Written Objections to ORDINANCE M-23-13 (no action until November 18, 2013 Council Meeting) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION ACTION (if reported out) PERSONNEL COLLECTIVE BARGAINING DRAFT`. 10/28/2013 3:32 PM Monday, November 4, 2013 City of Des Plaines City Council Agenda P a 2 e 1 2 CONSENT AGENDA: 1. Minutes/Regular Meeting — October 7, 2013 2. Minutes/Executive Session — October 7, 2013 3. Minutes/Special City Council Meeting — October 24, 2013 4. Approve the Purchase of Rock Salt for the 2013-2014 Winter Season from Morton Salt, Inc., 123 North Wacker Drive, Chicago, Illinois 60606 in the Not -to -Exceed Amount of $250,000 4a. RESOLUTION R-163-13/Rock Salt Purchase 5. Award Bid for Fertilizer and Weed Control Application for the Years 2014-2016 to Tru Green Limited Partnership, 525 Busse Highway, Park Ridge, Illinois 60068 at an Annual Cost of $21,723.28 5a. RESOLUTION R-173-13/Fertilizer and Weed Control Application Bid Award 6. Approve the Purchase of 47 Protective Firefighting Boots from Air One Equipment, Inc., 360 Production Drive, South Elgin, Illinois, in the Not -to -Exceed Amount of $14,993. Source of Funding — Budgeted Fire Equipment Replacement Funds 6a. RESOLUTION R-176-13/Purchase of Firefighting Boots from Air One Equipment 7. Approve Emergency Repair to Ambulance 72 in the Amount of $23,961.88. Source of Funding — General Services Vehicle Maintenance/R&M Vehicles 7a. RESOLUTION R-177-13/Emergency Repair Expense for Ambulance 72 8. Authorize City Clerk to Advertise for Bid the Maintenance of Parkway Trees for the Years 2014-2016. Bid Opening Date to be Friday, November 29, 2013 at 3:00 p.m. 9. SECOND READING — ORDINANCE M-27-13/Approve Conditional Use Permit for Parking Pad at 1569 Sherman, Case #13 -055 -PP END OF CONSENT AGENDA DRAFT: 10/28/2013 3:32 PM Monday, November 4, 2013 City of Des Plaines City Council Agenda 1 r 13 COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Dick Sayad, Chair a. Warrant Register in the Amount of $4,069,466.15 — RESOLUTION R-174-13 b. 2013 Estimated Property Tax Levy Resolution — RESOLUTION R-175-13 c. Ordinance Providing for the Redemption of Series 2005E General Obligation Bonds and Appropriating Funds — ORDINANCE M-30-13 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE NOVEMBER 18, 2013 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS 1. a. Approve Minutes, as Amended, of the Regular Portion of the September 3, 2013 City Council Meeting (deferred from 10/7,10/21 City Council Meeting) b. Approve Minutes, as Amended, of the Regular Portion of the September 16, 2013 City Council Meeting (deferred from 10/21/13 City Council Meeting) 2. a. Extension of Conditional Use Permit for an Office Building located at 2514 Ballard Road, Case #12-047 CU/ORDINANCE Z-24-13 (deferred from 10/21/13 City Council Meeting) 3. a. SECOND READING — ORDINANCE M-28-13/Approve Removal of Sunset Clause from Local Option Gas Tax b. SECOND READING — ORDINANCE M-29-13/Approve Removal of Sunset Clause from Storm Sewer Fee NEW BUSINESS 1. a. RESOLUTION R-174-13/Warrant Register in the Amount of $4,069,466.15 b. RESOLUTION R-175-13/2013 Estimated Property Tax Levy Resolution c. ORDINANCE M-30-13/Ordinance Providing for the Redemption of Series 2005E General Obligation Bonds and Appropriating Funds d. RESOLUTION R-178-13/First Amendment to City Manager Employment Agreement between the City of Des Plaines and Michael G. Bartholomew DRAFT: 10/28/2013 3:32 PM Monday, November 4, 2013 City of Des Plaines City Council Agenda MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. DRAFT: 10/28/2013 3:32 PM r PRESENTATION Department of Police CITY OF DES PLAINES 1418 Miner / Northwest Highway *Des Planes, 1111nois 60016-4499 * (847) 391-5400 TO: Michael G. Bartholomew City Manager FROM: William Kushner (('S Chief of Police DATE: October 16, 2013 SUBJECT: Life Saving Award — Officer Mike Schild Council Mecting Agenda — November 4, 2013 On July 12, 2013 Officer Mike Schild responded to the 2000 block of Estes Avenue reference an unresponsive subject. Upon arrival, Ofc. Schild located a 65 year old victim, in his bed, unresponsive with no pulse and not breathing. Ofc. Schild was able to remove the victim from the bed and initiated CPR until the Des Plaines Fire Department arrived on scene and continued to administer life saving measures. Due to Ofc. Mike Schild's quick thinking and calm demeanor during a lifesaving incident, he was able to help save a victim's life. William Kushner l«:. OF��\� t 1 t0 '� 5• it Dl ES PLAINES ILLINOIS ./.7 _�J CITY CLERK ANNOUNCEMENTS October 24, 2013 To: Members of the City Council Gloria J. Ludwig, City Clerk From: Matthew J. Bogusz, Mayo Re: Veto of Ordinance M-23-13 OFFICE OF THE MAYOR MATTHEW J. BOGUSZ Ordinance M-23-13 entitled "Amending Chapter 10 of Title 1 of the City Code Regarding Formal Contract Procedures for the Award of Construction Contracts" was passed by the City Council on second reading at the October 21, 2013 regular City Council meeting. As I announced at that time, based on my review of the Ordinance, 1 disapprove Ordinance M-23-13, and 1 now return it to the City Council at its next regular meeting, which is the November 4, 2013 regular City Council meeting. My objections, and the reasons that I have vetoed and will not approve Ordinance M-23-13, are that I believe the current code provisions, without the amendments included in Ordinance M-23- 13, are the best way to mitigate liability, promote quality product, and deliver the greatest value to the taxpayers of Des Plaines. 847.391.5301 mbogustspiRiees.org CITY OF DES PLAINES ORDINANCE M - 23 - 13 AN ORDINANCE AMENDING CHAPTER 10 OF TITLE 1 OF THE CITY CODE REGARDING FORMAL CONTRACT PROCEDURES FOR THE AWARD OF CONSTRUCTION CONTRACTS. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Section 1-10-5 of the City Code of the City of Des Plaines, as amended ("City Code"), sets forth certain procedures for the competitive award of contracts by the City to lowest responsible bidders; and WHEREAS, pursuant to Section 1-10-5.0 of the City Code, to be awarded a construction contract in excess of $25,000, a bidder must satisfy certain enumerated standards ("Responsible Bidder Standards"); and WHEREAS, the City desires to amend Section 1-10-5 of the City Code to update and clarify the Responsible Bidder Standards to assure, among other things, that the City is best able to secure contractors to perform its contracts; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend Section 1-10-5 of the City Code as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. SECTION Z: FQR11AL CONTRACT >iQQEDiJRES. Section 5, "Formal Contract Procedures," of Chapter 10, "Purchasing Policies," of Title 1, "Administrative," of the City Code is hereby amended to read as follows: "1-10-5: FORMAL CONTRACT PROCEDURES: * * C. Responsible bidder for construction contracts in excess of twenty five thousand dollars ($25,000.00) is limited to a bidder who meets all of the job specifications, bidder ggg agrees to comply with or nrgvicie all a( the following critelie: 1 Page 2 of 6 1. All applicable laws prerequisite to doing business in the state of Illinois. 2. Evidence of uomplianee-with: a. Federal employer tax identification number or social security number (for individuals). b. CiplialiguyAll Provisiens-e€ section 2000(e) of chapter 21, title 42 of the United States Code and federal executive order no. 11246 as amended by executive order no. 11375 (known as the equal opportunity employer provisions). 3. Certificates of insurance indicating the following coverage: general liability, workers' compensation, completed operations, automobile, hazardous occupation, product liability and professional liability insurance. 4. All provisions of the Illinois > xatllng Wie Act, 820 JLCS EE010.Oj et sea.. 44 67 smeadm4 n SECTIQN 3: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] Additions are bold and double-underlI ned; . 2 Page 3 of 6 PASSED this al ay of §C,64.0e4— , 2013. APPROVED this day of , 2013. VOTE: AYES Jr NAYS 3 ABSENT 0 ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2013. VOA -Ca CITY CLERK #25859197 v3 3 Peter M. Friedman, General Counsel Page 4 of 6 Holland & Knight 131 South Dearbom Street, 30th Floor 1 Chicago, IL 606031 T 312 263 3600 1 F 312 578 6666 Holland & Knight LLP 1 www hklaw.com Peter M. Friedman (312) 576-6566 peter fnedman@hklaw com Memorandum Date: October 25, 2013 To: Mayor Bogusz and City Council From: Peter M. Friedman, General Counsel cc: Michael Bartholomew, City Manager Gloria Ludwig, City Clerk Re: Veto Process - Ordinance M-23-13 At its regular meeting on Monday, October 21, 2013, the City Council adopted on second reading, by a vote of 5 to 3, Ordinance M-23-13 "Amending Chapter 10 of Title I of the City Code Regarding Formal Contract Procedures for the Award of Construction Contracts" ("Ordinance"). Following the vote, the Mayor announced his intention not to approve the Ordinance and to veto and return it to the City Council. At the Council's request, we have prepared this memo to outline the applicable veto procedures. The City of Des Plaines has adopted the "Council/Manager" form of government under Article V of the Illinois Municipal Code (65 ILCS 5/5). Division 3 of Article V governs the functions and duties of municipal officers in Article V communities. Because the City has retained the election of alderman by ward, the Mayor has the power to veto legislative actions,' 65 ILCS 5/5-3-1, including any ordinance adopted by the City Council In order to veto an ordinance, the Mayor must "return [the ordinance] to the council" along with the Mayor's written objections to the ordinance at the next regular meeting of the Council.2 The Mayor's veto message (which includes the unapproved Ordinance and the Mayor's written objections to the Ordinance) have been included in the materials distributed to the Council for its November 4, 2013 regular meeting. This satisfies the statutory requirement that the vetoed Ordinance be returned to the Council at the next regular meeting. Mayors and VI'lage Presidents in Article V communities that elect council members at large do not have veto ower. This applies so long as the next regular meeting occurs at least five days after the meeting at which the legislative action was taken. Thus, with regard to Ordinance M-23-13, the Mayor was not required to return the Ordinance prior to the Council's October 24 budget meeting because that meeting was only three days after the October 21 meeting and because that meeting was a special meeting and not a regular meeting of the City Council. Atlanta Boston 1 Chicago Dallas 1 Fort Lauderdale 1 Jacksonville 1 Lakeland 1 Los Angeles 1 Miami 1 New York 1 Northern Virginia ' Orlando Port and San Francisco 1 Tallahassee 1 Tampa 1 Washington, D.0 1 West Palm Beach • 26164256 vi Page 5 of 6 October 25, 2013 Page 2 At the November 4, 2013 regular meeting, the City Clerk will report that the Mayor has returned the Ordinance to the Council along with the Mayor's written objections and that the Council's consideration of whether to override the veto will be placed on the agenda for the Council's November 18 regular meeting. The statute provides that the City Council shall reconsider any vetoed ordinance. 65 ILCS 5/5-3-3. if two-thirds of the aldermen currently holding office (6 out of 8 aldermen, regardless of absences) vote to adopt the Ordinance, then the Ordinance would become effective immediately, notwithstanding the Mayor's disapproval. The vote to reconsider the vetoed Ordinance must be made on a roll -call vote. Section 1-6-5 of the City Code provides some additional guidelines for the reconsideration of a vetoed ordinance: City Council Reconsideration., Passing Over Veto: Every resolution and motion, and every ordinance which is returned to the city council by the mayor, shall be reconsidered by the city council at the next regular meeting following the meeting at which the veto is actually or constructively received. In accordance with Section 1-6-5, a motion to reconsider and adopt Ordinance M-23-13 will be placed on the agenda for the November 18, 2013 City Council meeting. That motion must be made and seconded. It is subject to debate. If the motion is not made, or if the motion is not seconded, or if six aldermen do not vote in favor of the motion, then the Ordinance will not become effective. If the motion is made and seconded and six aldermen then vote in favor of the motion to reconsider and adopt Ordinance M-23-13, the Ordinance will take effect immediately. If desired, the appropriate motion to override the veto is as follows: "I move to reconsider and adopt, over the veto of the Mayor, Ordinance No. M- 23-13." Please let me know if there are additional questions regarding these procedures so that 1 can provide that information to the Council prior to the November 4, 2013 Council meeting. #26164256_vl Page 6 of 6 OTTO1 .i DES PLAINES ILLINOIS City of Des Plaines Public Works & Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: September 16, 2013 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering 1190 Re: Responsible Bidder Ordinance Issue: At its September 6, 2013 meeting, the Legal and Licensing Committee discussed Ordinance M -66-I 1, codified as Section t-10-5.0 of the City Code, which sets forth the City's standards for responsible bidders on construction contracts worth more than $25,000. The Committee considered ways to improve and reduce the redundancy of these standards. Analysis: The Committee directed staff to draft an ordinance amending Section I -I0-5.0 of the City Code by: (I) deleting Section I -I0 -5.C.5, which currently reads as follows: "Active apprenticeship and training programs approved and registered with the United States Department of Labor Bureau of Apprenticeship and Training for each of the trades of work contemplated under the awarded contract for all bidders and subcontractors;" and (2) removing other provisions that are redundant or already contained in the City Code or State Statue. Accordingly, staff prepared the attached ordinance for the City Council's consideration. As requested, the ordinance would delete Section I -10-5.C.5 of the City Code in its entirety. Additionally, the ordinance would consolidate Sections I -10-5.C.4 and 1 -I0 -5.C.6 into a single requirement that bidders comply with all provisions of the Prevailing Wage Act. The current Section 1-10-5.C.6 is redundant because the certified payroll requirement of Public Act 94-0515 was an amendment to the Prevailing Wage Act. Therefore, the requirement that all bidders comply with the Prevailing Wage Act, as amended, includes the requirement that bidders comply with the certified payroll requirements of Public Act 94-0515. Finally, the attached ordinance proposes some non -substantive amendments to the language of Section I-10-5.0 to make it more user friendly. Recommendation: Staff recommends adoption of the attached ordinance. Attachment: Ordinance M-23-13 Page l of 4 ATTACHMENT CITY OF DES PLAINES ORDINANCE M - 23 - 13 AN ORDINANCE AMENDING CHAPTER 10 OF TITLE 1 OF THE CITY CODE REGARDING FORMAL CONTRACT PROCEDURES FOR THE AWARD OF CONSTRUCTION CONTRACTS. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Section 1-10-5 of the City Code of the City of Des Plaines, as amended ("City Code"), sets forth certain procedures for the competitive award of contracts by the City to lowest responsible bidders; and WHEREAS, pursuant to Section I-10-5.0 of the City Code, to be awarded a construction contract in excess of $25,000, a bidder must satisfy certain enumerated standards ("Responsible Bidder Standards"); and WHEREAS, the City desires to amend Section 1-10-5 of the City Code to update and clarify the Responsible Bidder Standards to assure, among other things, that the City is best able to secure contractors to perform its contracts; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend Section 1-10-5 of the City Code as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. SECTION 2: FORMAL CONTRACT PROCEDURES. Section 5, "Formal Contract Procedures," of Chapter 10, "Purchasing Policies," of Title 1, "Administrative," of the City Code is hereby amended to read as follows: "1-10-5: FORMAL CONTRACT PROCEDURES: C. Responsible bidder for construction contracts in excess of twenty five thousand dollars ($25,000.00) is limited to a bidder who meets all of the job specification , ' , bidder agrees to comply with pr provide all of the following mitotic: Additions are bold and double -under a; . 1 ATTACHMENT Page 2 of 4 All applicable laws prerequisite to doing business in the state of Illinois. 2. Evidence of eemplianoo with: a. Federal employer tax identification number or social security number (for individuals). b. Compliance_with PP 91011s -e€ section 2000(e) of chapter 21, title 42 of the United States Code and federal executive order no. 11246 as amended by executive order no. 11375 (known as the equal opportunity employer provisions). 3. Certificates of insurance indicating the following coverage: general liability, workers' compensation, completed operations, automobile, hazardous occupation, product liability and professional liability insurance. 4. All provisions of the Illinois Preyailinu Wang Act, 824_ ILLS 130/0.01 ,qg Ag • 1 SECTION 3: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] 2 ATTACHMENT Page 3 of 4 PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2013. CITY CLERK *125859197 v3 3 ATTACHMENT Peter M. Friedman, General Counsel Page 4 of 4 CALL TO ORDER: MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, OCTOBER 7, 2013 The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Bogusz at 6:04 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, October 7, 2013. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Senior Planner Mangum, Associate Planner Yu, Police Chief Kushner, Fire Chief Wax, Deputy Fire Chief (Operations) Trost and General Counsel Friedman. EXECUTIVE SESSION: PRAYER AND PLEDGE: PUBLIC HEARING/ BALLARD ROAD SIDEWALK SIDEPATH DESIGN APPROVAL: Moved by Walsten, seconded by Rodd, to go into Executive Session to discuss Personnel and Pending Litigation. Upon roll call, the 8 ote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz AYS: 0 -None ABSENT. 0 -None Motion declared carried. The City Council recessed at 6:05 p.m. The City Council reconvened at 7 37 p.m Roll call indicated the following Aldennen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz. The opening prayer was given by The Reverend Tim Roames of the Good News Christian Center, followed by the Pledge of Allegiance to the Flag. MINUTES OF THE PUBLIC HEARING HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, OCTOBER 7, 2013 Mayor Bogusz called the Public Hearing to order at 7:38 p.m. The Public Hearing was being held pursuant to legal notice (published in the local newspaper on Friday, September 13, 2013) to acknowledge the Ballard Road Sidewalk/Sidepath Project. In 2011, the City was awarded $426,000 in CMAQ grant funds for the design and construction of a sidewallclsidepath along the north side of Ballard Road between Bender Road and Good Avenue. The project will close a gap in the area sidewalk network, providing a safe pedestrian connection between PUBLIC HEARING: (Cont'd) PROCLAMATION: CITIZEN PART.: CITY CLERK ANNOUNCEMENTS: CONSENT AGENDA: MINUTES: Page 2 of 11 10/7/13 residential areas on the east side of the I-294 Tollway and Downtown Des Plaines. A Project Development report for the project was recently approved by the Illinois Department of Transportation and is available for review on the Engineering page of the City's website and a paper copy of the Report available for review in the Engineering Department. Mayor Bogusz asked for comments from the aldermen and the public. There were none. The Public Hearing was adjourned at 7:39 p.m. The City Council reconvened at 7:40 p.m. Mayor Bogusz presented a Proclamation commemorating the 35th Anniversary of the Center of Concern to Director John McNabola and Board President Jim Radermacher. Mr. Al Brown, 675 Pearson Street, addressed the City Council commented on the response expressed at the last Council meeting to staff participation in developing the new business license procedure; the Council should acknowledge staff efforts. Mr. Brian Burkross, 2133 Webster Lane, addressed the City Council congratulating the Mayor, Police Chief Kushner and Deputy Chief (Support Services) Treantafeles for participating in the "Ride for Kids" motorcycle event. City Clerk Ludwig announced that City Hall will be closed on Monday, October 14, 2013 in observance of Columbus Day. Motion by Haugeberg, seconded by Robinson, to establish the Consent Agenda except for Item 1. Motion declared carried. Motion by Robinson, seconded by Charewicz, to approve Consent Agenda. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Minutes were approved; Staff recommendations and requests were approved; Ordinance M-21-13 was adopted and Resolutions R-150-13, R-151-13, R-152- 13 and R-155-13 were adopted. Alderman Sayad requested that Item 1 be removed from Consent Agenda. Alderman Sayad stated that he wanted to amend Page 6 of the Regular Minutes of September 3, 2013 regarding Resolution R-141-13 to reflect the explanation MINUTES: Consent Agenda APPROVE LOCAL AGENCY AGR./IDOT/ BALLARD RD./ SIDEWALK/ SIDEPATH PROJECT: Consent Agenda Resolution R-150-13 APPROVE LOCAL AGENCY AGR./IDOT/ ENG. COST AND SVCS./ RAND RD. ITEP TREE PLANTING: Consent Agenda Resolution R-151-13 PURCHASE EXCAVATOR/ PUBLIC WORKS & ENG.: Consent Agenda Resolution Page 3 of 11 10/7/13 for his vote against moving the 9-1-1 Call Center to the Regional Emergency Dispatch (RED) Center in Northbrook. Moved by Sayad, seconded by Brookman, to TABLE the Minutes of the Regular Meeting of September 3, 2013 to be amended, to the next Council meeting of October 21, 2013. Motion declared carried. Moved by Robinson, seconded by Charewicz, to approve minutes of the Executive Session of the City Council held September 3, 2013. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to concur with Staff recommendation to approve the Local Agency Agreement for Federal Participation with Illinois Department of Transportation (IDOT) reflecting the full Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds ($75,000) for Phase II work, and approval of the Preliminary Engineering Services Agreement for Federal Participation with SPACECO, Inc., 9575 West Higgins Road, Suite 700, Rosemont, Illinois 60018 in a not to exceed amount of $46,068.85 (Capital Projects Fund), for the consultant and engineering and appraisal work of a sidewalk/sidepath along the north side of Ballard Road between Bender Road and Good Avenue; and further recommend to adopt Resolution R-150-13, A RESOLUTION APPROVING THE EXECUTION OF A LOCAL AGENCY AGREEMENT AND AN ENGINEERING SERVICES AGREEMENT IN CONNECTION WITH THE DESIGN AND CONSTRUCTION OF A SIDEWALK AND SIDEPATH ALONG THE NORTH SIDE OF BALLARD ROAD. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to concur with Staff recommendation to approve the Local Agency Agreement for Federal Participation with Illinois Department of Transportation (IDOT) reflecting the estimated $10,000 Engineering Cost and the Preliminary Engineering Services Agreement for Federal Participation with Gewalt Hamilton Associates, Inc., 850 Forest Edge Drive, Vernon Hills, Illinois, 60061 in a not to exceed amount of $9,911.97 (Capital Project Funds); and further recommend to adopt Resolution R-151-13, A RESOLUTION APPROVING THE EXECUTION OF A LOCAL AGENCY AGREEMENT AND AN ENGINEERING SERVICES AGREEMENT IN CONNECTION WITH THE PLANTING OF TREES ALONG RAND ROAD. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to concur with Staff recommendation to approve, in the best interest of the City, the purchase of one John Deere 60G Excavator from Westside Tractor Sales Company, 1560 North Old Rand Road, Wauconda, Illinois, 60084, in the amount of $92,214.00 (Water/Sewer Equipment Replacement Fund); and further recommend to adopt Resolution R-152-13, A RESOLUTION AUTHORIZING THE PURCHASE OF A JOHN DEERE 60G COMPACT EXCAVATOR FROM WESTSIDE TRACTORS SALES COMPANY. Motion declared carried as approved W R-152-13 APPROVE CHANGE ORDER #1/U.S. ROUTE 14 (MINER ST.) STREETSCAPE/ ROADWAY IMPROV'S: Consent Agenda Resolution R-155-13 ADVERTISE BID/ CUSTODIAL SVCS./2014-2016: Consent Agenda ADVERTISE BID/ HVAC REPAIR AND MAINTJ 2014-2016: Consent Agenda ORDINANCE M-21-13 AUTHORIZE DISPOSAL CITY VEHICLES: Consent Agenda WARRANT REGISTER: AMEND CH. 8 Page 4 of 11 10/7/13 unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to concur with Staff recommendation to approve Change Order #1 in the amount of $275,000 (TIF #1 Fund) be added to the original contract with Lorusso Cement Contractor, Inc., 1090 Carolina Drive, West Chicago, Illinois, 60185; and further recommend to adopt Resolution R-155-13, A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO THE CONTRACT WITH LORUSSO CEMENT CONTRACTORS, INC., FOR STREETSCAPE AND ROADWAY IMPROVEMENTS TO U.S. ROUTE 14 (MINER STREET). Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to concur with Staff recommendation to authorize the City Clerk to advertise for Bid Contractual Custodial Services for a 3 -Year Term for the years 2014-2016 with a Bid Opening Date of Friday, October 25, 2013 at 2:00 p.m. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to concur with Staff recommendation to authorize the City Clerk to advertise for Bid Contractual Heating, Ventilation and Air-conditioning Repair and Maintenance for the years 2014-2016 with a Bid Opening Date of Friday, November 8, 2013 at 2:00 p.m. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Charewicz, to adopt Ordinance M-21-13, AN ORDINANCE AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY OWNED BY THE CITY OF DES PLAINES. Motion declared carried as approved unanimously under Consent Agenda. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Sayad, Chair Moved by Rodd, seconded by Charewicz, to recommend to the City Council approval of the October 7, 2013 — Warrant Register, in the total amount of $3,087,321.84; and further recommend that Resolution R-153-13 be adopted at appropriate time this evening. Motion declared carried. City Manager Bartholomew reviewed his Memorandum of September 30, 2013 TITLE 1 OF CITY CODE/ADJUST COMPENSATION FOR CERTAIN NON-UNION PERSONNEL: AMEND RESPONSIBLE BIDDER ORD.: Page 5 of 11 10/7/13 regarding amending Non -Union salary schedules, explained the compression issues within the Public Works and Engineering, Fire and Police Departments and answered questions from the Aldermen. Moved by Rodd, seconded by Sojka, to recommend to the City Council to authorize the amendments to the salary schedules and approve the proposed changes; and that Ordinance M-24-13 be placed on First Reading at appropriate time this evening. Motion declared carried. LEGAL AND LICENSING — Alderman Robinson, Chair At its September 6, 2013 meeting, the Legal and Licensing Committee discussed Ordinance M-66-11, codified as Section 1-10-5.0 of the City Code, which sets forth the City's standards for responsible bidders on construction contracts worth more than $25,000. The Committee considered ways to improve and reduce the redundancy of these standards. Director of Public Works and Engineering Oakley answered questions from the Aldermen. Mr. Tom Villanova, President of the Chicago and Cook County Building and Construction Trades Council, 150 North Wacker Drive, Suite 1850, Chicago, addressed the Committee of the Whole, distributed a list of cities, villages, counties, townships and special districts that have a Responsible Bidder Ordinance and answered questions from the Aldermen regarding the apprenticeship program. Mr. John Milstead, 2515 Church Street, addressed the Committee of the Whole stating that if the Council is interested in what training is like or what the apprenticeship program is about, the Carpenters Union is located in Elk Grove Village. Mr. Paul Johnson, 300 Cornell, addressed the Committee of the Whole stating that he grew up in a union family; he was trained through the electrical program; the apprenticeship program has changed through the years; he represents IBEW NECA in Cook County; all union members are required to go through the training program. Mr. Brian Burkross, 2133 Webster Lane, addressed the Committee of the Whole stating that he looks at this issue differently; by leaving language in the ordinance, it limits those companies that can participate; he trains his employees; the language ties the hands of the City. Mr. Alejandro Perez, 1960 Cordial Drive, addressed the Committee of the Whole stating that he is a proud union member and a supervisor; there is a big difference in the quality of the work and safety. Mr. Pat Noonan, 4979 Indiana Avenue, Lisle, addressed the Committee of the Whole stating he went through a 4 year apprenticeship for a variety of flooring; Page 6 of 11 10/7/13 AMEND concerned about prevailing wages; keeping this ordinance as is guarantees the RESPONSIBLE men and women are trained. BIDDER ORD.: VARIATION/ 2268 SOUTH RIVER RD.: VARIATION/ 553 WEBFORD AVE.: Moved by Charewicz, seconded by Haugeberg, to recommend to the City Council approval of the amendments to the Responsible Bidder Ordinance per recommendation of the Legal and Licensing Committee and that Ordinance M- 23-13 be placed on First Reading at appropriate time this evening. Upon roll call, the vote was: AYES: 6-Haugeberg, Sayad, Brookman, Sojka, Charewicz NAYS: 2 -Robinson, Rodd, Walsten ABSENT: 0 -None Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Walsten, Chair Inspection Supervisor Ehrke reviewed his Memorandum of September 12, 2013 regarding a request by Petitioner Evan Kakis for a Conditional Use Permit for a parking pad at 2268 South River Road, Case #13 -052 -PP and answered questions from the Aldermen. Moved by Walsten, seconded by Sayad, to recommend to the City Council approval of a Conditional Use permit for a parking pad at 2268 South River Road, Case #13 -052 -PP and that Ordinance M-25-13 be placed on First Reading at appropriate time this evening. Motion declared carried. Senior Planner Mangum reviewed his Memorandum of September 19, 2013 regarding a request by Petitioner Tammy Couture for a variance to Section 8.1- 3-E of the 1998 City of Des Plaines Zoning Ordinance, as amended, to allow construction of an approximately 1,070 square foot accessory structure, including a garage and attached carport, where a maximum of 720 square feet is allowed for a detached accessory structure in the R-1 Zoning District at 553 Webford Avenue, Case #13-040-V. Moved by Sayad, seconded by Rodd, to recommend to the City Council approval of a variation to allow construction of an approximately 1,070 square foot accessory structure, including a garage and attached carport at 553 Webford Avenue, Case #13-040-V and that Ordinance Z-25-13 be placed on First Reading at appropriate time this evening. Motion declared carried. COND. USE/ 1645 Associate Planner Yu reviewed his Memorandum of September 26, 2013 ELK BLVD.: regarding a request by Petitioner Mario Sette, Jr., for a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, for the establishment of a Trade Contractor operation in the C-3 Zoning District. Moved by Haugeberg, seconded by Sayad, to recommend to the City Council CLASS 6b/ 65 BRADROCK DR.: Page 7 of 11 10/7/13 approval of a Conditional Use permit for operation of a Trade Contractor at 1645 Elk Boulevard, Case #13 -042 -CU and that Ordinance Z-26-13 be placed on First Reading at appropriate time this evening. Motion declared carried. Associate Planner Yu reviewed his Memorandum of September 26, 2013 regarding a request by HLR Bradrock, Inc. for a municipal resolution expressly stating that it supports and consents to their filing of a Class 6b application, as required by the Cook County Office of the Assessor. Attorney Zach Kafitz, 1 North LaSalle Street, Suite 1920, Chicago, appeared on behalf of the Applicant HLR Bradrock, Inc. and answered questions from the Aldermen. Moved by Charewicz, seconded by Rodd, to recommend to the City Council approval of a municipal resolution expressly stating that it supports and consents to the filing by HLR Bradrock, Inc. of a Class 6b application, as required by the Cook County Office of the Assessor, and that Resolution R- 154-13 be adopted at appropriate time this evening. Motion declared carried. PUBLIC SAFETY — Alderman Haugeberg, Chair APP'TS/ Fire Chief Wax reviewed his Memorandum of September 26, 2013 regarding MEMBERS/ RED the appointment of Regional Emergency Dispatch (RED) Center CENTER: Representatives and recommended that the City Council approve a resolution that automatically annually names the then -sitting Public Safety Committee Chairman as the City of Des Plaines Representative to the RED Center Board, and names the then -sitting Public Safety Committee Vice -Chairman as the Alternate. Fire Chief Wax answered questions from the Aldermen. Moved by Sayad, seconded by Walsten, to recommend to the City Council approval of a resolution that automatically annually names the then -sitting Public Safety Committee Chairman as the City of Des Plaines Representative to the RED Center Board, and names the then -sitting Public Safety Committee Vice -Chairman as the Alternate and that Resolution R-156-13 be adopted at appropriate time this evening. Motion declared carried. Motion by Brookman for a substitute motion that the City Council will appoint annually a Chairman and Vice -Chairman to the RED Center Board. Motion DIED for lack of a second. PURCHASE/ Fire Chief Wax reviewed his Memorandum of September 17, 2013 regarding AMBULANCE/ the purchase of one (1) replacement Paramedic Ambulance and answered FIRE DEPT.: questions from the Aldermen. Deputy Fire Chief (Operations) Trost answered questions from the Aldermen. PURCHASE/ AMBULANCE/ FIRE DEPT.: (Cont'd) UNFINISHED BUSINESS: APPROVE PURCHASE/ POLICE DEPT./ REPLACE UTILITY VEHICLE: Resolution R-145-13 ORDINANCE M-19-13 AMEND CITY CODE TITLE 4/ BUSINESS REG'S: NEW BUSINESS: WARRANT REGISTER: Resolution Page 8 of 11 10/7/13 Staff recommends that, in the best interest of the City, Council approve the purchase of one (1) 2014 Horton ambulance on a Freightliner Chassis through the Northwest Municipal Conference Suburban Purchasing Cooperative Contract #133 Award from Foster Coach Sales, P.O. Box 700, Sterling, Illinois 61081 (in accordance with SPC Contract #133 less the pre -payment discount of $4,438) in the after -discount amount of $220,591. The addition of a back-up sensor system to the ambulance was discussed. Staff was directed to add this item to the ambulance being purchased. Moved by Brookman, seconded by Walsten, to recommend to the City Council approval to purchase a replacement Paramedic Ambulance and that Resolution R-157-13 be adopted at appropriate time this evening. Motion declared carried. MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Walsten, seconded by Rodd, to take from the Table Resolution R- 145-13. Motion declared carried. Following discussion, moved by Walsten, seconded by Brookman, to defer to the next Council meeting of October 21, 2013 the approval of the purchase of a replacement utility vehicle for the Police Department pending further information. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Sayad, Brookman, Walsten, Sojka NAYS: 2 -Rodd, Charewicz ABSENT: 0 -None Motion declared carried. Moved by Robinson, seconded by Sayad, to adopt Ordinance M-19-13, AN ORDINANCE AMENDING TITLE 4, `BUSINESS REGULATIONS" OF THE CITY OF DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Charewicz, to concur with recommendation of Committee of the Whole to adopt Resolution R-153-13, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE R-153-13 AMEND CH. 8. TITLE 1 OF CITY CODE/ADJUST COMPENSATION FOR CERTAIN NON-UNION PERSONNEL: Ordinance M-24-13 AMEND RESPONSIBLE BIDDER ORD.: Ordinance M-23-13 VARIATION/ 2268 SOUTH RIVER RD.: Ordinance M-25-13 VARIATION/ 553 WEBFORD AVE.: Ordinance Z-25-13 Page 9 of 11 10/7/13 MAYOR AND CITY CLERK BE AND ARE HEREBY MAKE PAYMENT FOR SAME. Total: $3,087,321.84. vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. AUTHORIZED TO Upon roll call, the Moved by Sayad, seconded by Charewicz, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-24-13, AN ORDINANCE AMENDING CHAPTER 8 OF TITLE 1 OF THE CITY OF DES PLAINES CITY CODE AND ADJUSTING COMPENSATION FOR CERTAIN NON-UNION PERSONNEL. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Brookman, seconded by Sayad, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-23-13, AN ORDINANCE AMENDING CHAPTER 10 OF TITLE 1 OF THE CITY CODE REGARDING FORMAL CONTRACT PROCEDURES FOR THE AWARD OF CONSTRUCTION CONTRACTS. Upon roll call, the vote was: AYES: 5-Haugeberg, Sayad, Brookman, Sojka, Charewicz NAYS: 3 -Robinson, Rodd, Walsten ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Sayad, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-25-13, AN ORDINANCE APPROVING A CONDITIONAL USE TO AUTHORIZE THE CONSTRUCTION OF A PARKING PAD AT THE PROPERTY LOCATED AT 2268 S. RIVER ROAD, DES PLAINES, ILLINOIS. (CASE #13 -052 -PP). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Brookman, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-25-13, AN ORDINANCE APPROVING A MAJOR VARIATION FROM SECTION 8.1- 3.E OF THE CITY OF DES PLAINES ZONING ORDINANCE TO PERMIT A 1,070 SQUARE FOOT ACCESSORY STRUCTURE AT 553 WEBFORD Z-25-13 (Cont'd) COND. USE/ 1645 ELK BLVD.: Ordinance Z-26-13 CLASS 6b/ 65 BRADROCK DR: Resolution R-154-13 APP'TS/ MEMBERS/ RED CENTER: Resolution R-156-13 PURCHASE/ AMBULANCE/ FIRE DEPT.: Resolution R-157-13 Page 10 of 11 10/7/13 AVENUE, DES PLAINES, ILLINOIS. (CASE #13-040-V). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Brookman, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-26-13, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A TRADE CONTRACTOR IN THE C-3 ZONING DISTRICT AT 1645 ELK BOULEVARD, DES PLAINES, ILLINOIS. (Case #13 -042 -CU). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Rodd, to concur with recommendation of Committee of the Whole to adopt Resolution R-154-13, A RESOLUTION SUPPORTING AND CONSENTING TO APPROVAL OF CLASS 6b CLASSIFICATION FOR THE PROPERTY LOCATED AT 65 BRADROCK DRIVE. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Haugeberg, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-156-13, A RESOLUTION APPROVING THE APPOINTMENT OF A MEMBER AND AN ALTERNATE MEMBER TO THE R.E.D. CENTER'S BOARD OF DIRECTORS. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Haugeberg, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-157-13, A RESOLUTION AUTHORIZING THE PURCHASE OF A 2014 HORTON AMBULANCE FROM FOSTER COACH SALES OF STERLING, ILLINOIS, AS AMENDED. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, 0- Page 11 of 11 10/7/13 Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. ADJOURNMENT: Moved by Walsten, seconded by Brookman, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 10:10 p.m. APPROVED BY ME THIS DAY OF , 2013 Matthew J. Bogusz, MAYOR Gloria,.LudwiCLERK Ludwig Consent Agenda Item #3 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN ROOM 102, DES PLAINES CIVIC CENTER, WEDNESDAY, OCTOBER 24, 2013 CALL TO ORDER: The Special meeting of the City Council oC the City oC Des Plaines was called to order by Mayor. Matthew J. Bogusz at -/:00 PM in Roorn 102, Des Plaines Civic Center on Thursday, October 24, 2013. ROLL CALL* Roil call indicated the fo.I .Law ing Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Cha rewicz . Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Director of Public Works & Engineering Oakley, Deputy Director of Engineering Duddles, Director of :Information Technology Sora, Police Chief Kushner, Deputy Police Chief Tr.eantafelas, Fire Chief Wax, and General Counsel Friedman. 2014 BUDGET: FINANCE COMMITTEE - Alderman Bogusz, Chair Alderman Sayad stated that Staff presented the entire 2014 Budget at the meetings held on October 2"d and 9`. During those meetings, the City Council had various questions and action items which were provided by Staff and will be discussed this evening. Director of Finance Wisniewski reviewed her memo of October 24, 2013, detailing the timeline of upcoming dates and agenda items that will be presented to the City Council for approval. History Center - Ms. Shari Caine, Directory of the History Center, reviewed her memo of October 15, 2013 and answered questions from the Aldermen regarding revenues, fundraising efforts and the addition of a full time staff member. 2014 BUDGET: 10/24/13 PAGE 2 Legal City Manager Bartholomew reviewed his memo of October 16, 2013 regarding the Administrative Hearings Process and Hearing Officer Information. Moved by Brookman, seconded by Haugeberg, to direct Staff to create a Request for Proposals for the Administrative Hearings Officer and report back to the City Council at the November 4, 2013 meeting. Mr. Brian Burkross, 2133 Webster Lane, addressed the Committee of the Whole stating that it costs money to draft a Request for Proposals; before spending any money, let the Mayor report back to the City Council. Motion declared carried. Aldermen Haugeberg, Rodd, Sayad, Brookman and Charewicz voted aye. Aldermen Robinson, Walsten and Sojka voted no. Moved by Charewicz, seconded by Sayad, to reduce the budget amount for the Administrative Hearings Office from $18,000 to $12,000 for the fiscal year 2014. Motion declared carried. Health and Human Services — Moved by Bogusz, seconded by Robinson, to approve an increase in the Social Service funding in the amount of $10,000 and increase the funding each year thereafter by the Consumer Price Index (CPI) to the nearest $500. Moved by Charewicz, seconded by Sayad, to adopt a SUBSTITUTE motion approve an increase in the Social Service funding in the amount of $10,000. Motion declared carried. Alderman Robinson voted no. Police Department — Police Chief Kushner answered questions from the Aldermen. Moved by Walsten, seconded by Rodd, to approve the hiring of an additional two (2) officer positions in the Police Department. Moved by Haugeberg, seconded by Sayad, to adopt a SUBSTITUTE motion to approve the hiring of one (1) canine officer position in the Police Department. Motion declared carried. Alderman Walsten voted no. 2014 BUDGET: PAGE 3 TIF #4 - 10/24/13 City Manager Bartholomew and Director of Finance Wisniewski answered questions from the Aldermen regarding Lhe approval of money for Alleys and a Facade program in the TIF. Moved by Charewicz, seconded by Walsten, to approve Staff recommended Option #4 for this area; the City Council budget $300,000 in TIF #4 and hold off on the construction until the community Development Committee makes a recommendation to the full City Council on TIF #4. Mr. Brian Burkross, 2133 Webster Lane, addressed the Committee of the Whole stating that there was a non- binding referendum regarding this TIF and the City Council voted against how the people voted; reconsider the direction of this TIF and consider dissolving it. Motion declared carried. Aldermen Sayad, Brookman, Walsten, Sojka and Charewicz voted aye. Aldermen Haugeberg, Robinson and Rodd voted no. Engineering - Alderman Charewicz stated that a tentative meeting of the Engineering Committee has been set for November 12th at which time the Committee will discuss a policy regarding filling individual sidewalk gaps. Metra Parking - Director of Finance Wisniewski reviewed her memo of October 15, 2013 regarding Metra Parking Fees in neighboring communities; in order to increase parking fees, Union Pacific Metra approval is required prior to City Council approval. Economic Development - City Manager Bartholomew reviewed his memo of October 16, 2013, detailing Staff's request for $150,000 for City of Des Plaines marketing efforts to supplement the on-going overall economic development initiatives. Moved by Charewicz, seconded by Robinson, to concur with Staff recommendation to include $150,000 in the Economic development division budget to supplement the on-going overall economic development initiatives. Mo. .n declared carried. �' 2014 BUDGET: 10/24/13 PAGE 4 Vehicle Stickers - Director of Finance Wisniewski reviewed the memo of October 16, 2013 regarding an analysis of offering all seniors the ability to purchase a $5 sticker rather than one per household. Moved by Robinson, seconded by Sayad, to authorize Staff to draft an Ordinance changing the City Code regarding the Vehicle Sticker cost for Seniors and bring back to the City Council at a future meeting. Motion declared carried. Citizen Comments - Mr. Brian Burkross, 2133 Webster Lane, addressed the Committee of the Whole and asked questions regarding the General Fund Overview, Bond Rating, Revenues and City Policy regarding the Fund Balance. ADJOURNMENT: Moved by Walsten, seconded by Brookman, to adjourn the Committee of the Whole Meetin .f the City Council. Motion declared carried. Mee ng adj•urned at 8:58 PM. APPROVED BY ME THIS DAY OF , 2013 49 Nancy P-'erson - Deputy City Clerk Matthew J. Bogusz, MAYOR are Or DES PLAINES ILLINOIS Consent Agenda items #4 & 4a City of Des Plaines Public Works and Engineering Department 1 1 1 1 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 MEMORANDUM Date: October 3, 2013 'fo: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Howard Moser, Superintendent of General Services Cc: Timothy P. Oakley, P.C., CFM, Director of Public Works and Engineering tri% Subject: Authorize Purchase - Rock Salt Issue: Each year, the City of Des Plaines purchases rock salt for snow and ice control for the upcoming winter season. Analysis: The City of Des Plaines contacted several vendors to procure quotes for bulk rock salt for the 2013-2014 winter season. Staff requested quotes with the State required forms for using Motor Fuel Tax (MFT) funds for material purchases. The lowest quote was received from Morton Salt, Inc. at the same cost as the previous year of $52.74 per ton for the 2013-2014 winter season. Annual five-year historic data for rock salt purchase is detailed in the chart below: Year Tons Purchased Cost Per Ton Total 2009 3500 $104.24-$137.47 1$363,698 2010 3900 $75.18 r$293.202 — J 2011 3085 $59.95 $184,952.82 2012 4800 _ $59.95 1$287,760.00 2013 13650 $52.74 $192,547.43 Des Plaines typically uses approximately 4,000 tons during a winter season. Recommendation: Staff recommends authorizing the purchase of rock salt form Morton Salt Inc., 123 N. Wacker Drive, Chicago, IL 60606 in the not to exceed 2014 budget amount of $250,000. Rock salt purchases typically expend funds from two budget years because purchases are made during September/December and January/February of the following year. Source of funding would be Motor Fuel Tax Fund Ice Control Account (230-7160). Attachments: Attachment 1— Salt Quotes Resolution R-163-13 Page 1 of 9 Wools Department of lonliPortation Request for Quotations Date /06/, 3- City of Des Plaines Public Works and Engineering Department Cooly Cook Roproondadw Howard Moser Towne Maine Addmes 1111 Joseph Schwab Rd. Sections 13 -00000 -03 -GM r Telephone ( 847) 381-5471 (1) Quotations WO be received h the office of the Director of Public Works and Engineering until 3:00 o'clock P M. 1012512013 , for fumishl g materials required oft the year 2013 , and that time publicly opened and read. (2) Quotations shall be submitted on the reverse side of this form and enclosed in a sealed envelope endorsed QUOTATIONS. (3) The right is reserved by the Local Agency (LA) to reject any or all quotations. Name By Order of Director of PW and Engineering 10/1812013 Dale The effective date of the quotations wtlI be the date of the opening above. These quotations wilt be placed on fie and remain firm until revised by the supplier(s). The suppliers may revise their quotations by registered letter to the Director of Public Works and Engineering at least five (5) days before the end of the month. Quotations may only be revised by this procedure on a monthly basis. Any change received will become effective on the first day of the month following notification. When quotations are revised by the supplier(s), the LA reserves the right to review other accepted quotations and purchase the materials from an available source that will result in the lowest on -the -road cost' The LA reserves the right to readvertise for new or additional quotations if not satisfied with the original or revised quotations on file. The original and revised quotations shall remain in effect unless terminated in writing by the LA to the supplier(s). Purchases will be made only from those suppliers that submitted acceptable quotations at the initial or any subsequent public letting. It is understood that all material wtfl be tested and approved by the Illinois Department of Transportation. The requirements of the Standard Spedfications for Road and Bridge Construction adopted by the Department sh r govern insofar as they apply. The quantities of materials shown are far information only. They represent the best known estimate of material needed. The actual quantities purchased may be Increased or decreased by any amount subject to any maximum quantities specified by the supplier. Quotations with limits or conditions shall be rejected. PRtted on 10/16/2013 4:5&22 PM BLR 12260 (Rev. ['TACHMENT 1 Page 2 of 9 MATERIALS QUOTATIONS Item Delivery Point Approximate Quantity Unit Price Amount Bulk Rock Salt 4,000 tons . 132.74 $210,980.00 The undersigned agrees to furnish any or all of the above materials upon which prices are quoted at the above quoted unit prices subject to the following conditions: (1) It Is understood and agreed that the current °Standard Specifications for Road and Bridge Conshuc ttorf adopted by the Department of Transportation shaft govem insofar as they may be applied and insofar as they do not conflict with the special provisions and supplemental specification attached hereto. (2) It is understood that quantities listed are approximate only and that they may be increased or decreased as needed to promptly complete the woik at the above unit price quoted. (3) Delivery in total or partial shipments as ordered shall be made within the time specflied in the special provisions or by the terms of acceptance at the point and In the manner specified in the °MATERIAL QUOTATIONS'. If delivery on the job site le specified, it shad mean any place or places on the road designated by the awarding authority or Ile authorized representative. (4) The undersigned firm certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a matter or record, nor has an official, agent or employee of the film committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible offidat of the firm. The undersigned firm further certifies that ft is not barred from contracting with any unit of State or local government as a result of a violation of State laws prohibiting bid -rigging or bid -rotating. Bidder MORTON SALT, INC Address 123 N. WACKER DRIVE N Mail o, /� 6060 w - 04By ANTHONI,k/ T. PATTON Title MGR HIGHWAY ICE CONTROL Accepted By Date (Local Agency) Approved riegfone! EngBreer Page 2 d 2 MR 12260 (Rev. 7106) Printed on 10/16/2013 456:22 PM ATTACHMENT 1 Page 3 of 9 Minds Department of Vansportatlon Request for Quotations Date /G�641 Municipality City of Des Plaines Company Public Works and Engineering Department County Cook Representative Howard Moser TowndNp Maine Address 1111 Joseph Schwab Rd. Section 13 -00000 -03 -GM Telephone ( 847) 391-5471 (1) Quotations will be received in the office of the until 3:00 Director of Public Works and Engineering o'clock P M. 10/25/2013 Ode the year 2013 , and that time publicly opened and read. (2) Quotations shall be submitted on the reverse side of this form and enclosed in a sealed envelope endorsed QUOTATIONS. (3) The right is reserved by the Local Agency (LA) to reject any or all quotations. , for famishing materials required Timothy Oakley By Order of Director of PW and Engineering 10/16/2013 Name Date The effective date of these quotations will be the date of the opening above. These quotations will be placed on file and remain firm until revised by the supplier(s). The suppliers may revise their quotations by registered letter to the Director of Public Works and Engineering at least five (5) days before the end of the month. Quotations may only be revised by this procedure on a monthly basis. Any change received will become effective on the first day of the month following notification. When quotations are revised by the supplier(s), the LA reserves the right to review other accepted quotations and purchase the materials from an available source that will result in the "lowest on -the -road cost " The LA reserves the right to readvertise for new or additional quotations if not satisfied with the original or revised quotations on file. The original and revised quotations shall remain in effect unless terminated in writing by the LA to the supplier(s). Purchases will be made only from those suppliers that submitted acceptable quotations at the initial or any subsequent public letting. It is understood that all material will be tested and approved by the Illinois Department of Transportation. The requirements of the Standard Specificatbns for Road and Bridge Construction adopted by the Department shall govern insofar as they apply The quantities of materials shown are for information only. They represent the best known estimate of material needed The actual quantities purchased may be increased or decreased by any amount subject to any maximum quantities specified by the supplier. Quotations with limits or conditions shal be rejected. Page 1 of 2 SLR 12250 (Rev 7/05) Printed on 10/18120133 1027 PM ATTACHMENT 1 Page 4 of 9 MATERIALS QUOTATIONS Item Delivery Point Approximate Quantity Unit Price Amount Bulk Rock Salt* Des Plaines 4,000 tons $55.65 $222,600.00 ' See attached terms and conditions The undersigned agrees to famish any or all of the above materials upon which prices are quoted at the above quoted unit prices subject to the following conditions: (1) It is understood and agreed that the current "Standard Specifications for Road and Bridge Construction" adopted by the Department of Transportation shall govem insofar as they may be applied and insofar as they do not conflict with the special provisions and supplemental specifications attached hereto. (2) It is understood that quantities listed are approximate only and that they may be increased or decreased as needed to promptly complete the work at the above unit price quoted. Delivery in total or partial shipments as ordered shall be made within the time specified in the special provisions or by the terms of acceptance at the point and in the manner specified in the "MATERIAL QUOTATIONS". If delivery on the job site is specified, it shag mean any place or places on the road designated by the awarding authority or its authorized representative. (4) The undersigned firm certifies that it has not been convicted of bribery or attempting to bribe an officer or employee ci the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a m atter or record, nor has an official, agent or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm. The undersigned firm further certifies t hat it is not barred from contracting with any unit of State or local govemment as a result of a violation of State laws prohibiting bid -rigging or bid -rotating. (3) Bidder Cargill Deicing Technology By Jason M. Fenske Address 24950 Country Club Blvd #450, North Olmsted OH 44070 Title Territory Manager Accepted By Date (Local Agency) Approved Regional Engineer Page 2 of 2 BLR 12250 (Rev 7105) Printed on 10118/20133 1027 PM ATTACHMENT 1 Page 5 of 9 Illinois Department of Transportation Request for Quotations Date 10/18/2013 Municipality City of Des Plaines Company Public Works and Engineering Department County Cook Representative Howard Moser Township Maine Address 1111 Joseph Schwab Rd. Section 13 -00000 -03 -GM Telephone ( 847) 391-5471 (1) Quotations win be received in the office of the Director of Public Works and Engineering until 3:00 o'clock P M. 10/25/2013 the year 2013 , and that time publicly opened and read. , for furnishing materials required (2) Quotations shall be submitted on the reverse side of this form and enclosed in a sealed envelope endorsed QUOTATIONS. (3) The right is reserved by the Local Agency (LA) to reject any or all quotations. Timothy Oakley By Order of Director of PW and Engineering 10/18/2013 Name Date The effective date of these quotations will be the date of the opening above. These quotations will be placed on file and remain firm until revised by the supplier(s). The suppliers may revise their quotations by registered letter to the Director of Public Works and Engineering at least five (5) days before the end of the month. Quotations may only be revised by this procedure on a monthly basis. Any change received will become effective on the first day of the month following notification. When quotations are revised by the supplier(s), the LA reserves the right to review other accepted quotations and purchase the materials from an available source that will result in the "lowest on -the -road cost.' The LA reserves the right to readvertise for new or additional quotations If not satisfied with the original or revised quotations on file. The original and revised quotations shall remain In effect unless terminated in writing by the LA to the supplier(s). Purchases will be made only from those suppliers that submitted acceptable quotations at the initial or any subsequent public letting. it is understood that all material will be tested and approved by the Illinois Department of Transportation. The requirements of the Standard Specifications for Road and Bridge Construction adopted by the Department shall govem insofar as they apply The quantities of materials shown are for information only They represent the best known estimate of material needed. The actual quantities purchased may be increased or decreased by any amount subject to any maximum quantities specified by the supplier Quotations with limits or conditions shall be rejected. Pagel of 2 SLR 12250 (Rev 7/05) Printed on 10/16/2013 4.53:02 PM ATTACHMENT 1 Page 6 of 9 MATERIALS QUOTATIONS Item Delivery Point Approximate Quantity Unit Price Amount Bulk Rock Salt Des Plaines 4,000 tons $59.25 $237,000.00 The undersigned agrees to fumish any or all of the above materials upon which prices are quoted at the above quoted unit prices subject to the following conditions: (1) It is understood and agreed that the current "Standard Specifications for Road and Bridge Construction" adopted by the Department of Transportation shall govem insofar as they may be applied and Insofar as they do not conflict with the special provisions and supplemental specifications attached hereto. (2) it is understood that quantities listed are approximate only and that they may be increased or decreased as needed to promptly complete the work at the above unit price quoted. Delivery in total or partial shipments as ordered shall be made within the time specified in the special provisions or by the terms of acceptance at the point and in the manner specified in the 'MATERIAL QUOTATIONS'. If delivery on the job site is specified, It shall mean any place or places on the road designated by the awarding authority or its authorized representative. (3) (4) The undersigned firm certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a matter or record, nor has an official, agent or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm. The undersigned firm further certifies that it is not barred from contracting with any unit of State or local govemment as a result of a violation of State laws prohibiting bid -rigging or bid -rotating. Bidder Central Salt LLC By Thomas Peterson Address 385 Airport Road, Suite 108, Elgin IL 80123 Title President/General Manager Accepted By Date Approved (Local Agency) Regional Engineer Page 2 of 2 SLR 12250 (Rev 7/05) Pnnted on 10/16/2013 4 53 02 PM ATTACHMENT 1 Page 7 of 9 CITY OF DES PLAINES RESOLUTION R - 163 - 13 A RESOLUTION APPROVING THE PURCHASE OF ROCK SALT FROM MORTON SALT, INC. WHEREAS, Article VII, Section I0 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds for the purchase of rock salt for snow and ice control ("Rock Salt") for use by the Department of Public Works and Engineering during the 2013 fiscal year; and WHEREAS, the City obtained three quotes for the purchase of Rock Salt; and WHEREAS, Morton Salt, Inc. ("Vendor"), submitted the lowest price quote in the amount of $52.74 per ton; and WHEREAS, in accordance with Section 1-10-14 of the City Code, City staff has determined that the purchase of Rock Salt is not adapted to award by competitive bidding because the City will receive the same price from Vendor as is available through the State of Illinois Department of Central Management Services contract, which is awarded through a competitive process and typically offers local government participants the best available price; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Rock Salt from Vendor in the amount of $52.74 per ton; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that competitive bids be solicited for the purchase of the Rock Salt is hereby waived. SECTION 3: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Rock Salt from Vendor in the amount of $52.74 per ton. SECTION 4: AUTHORIZATION OF PURCHASE. The City Manager and City Clerk are hereby authorized and directed to execute such documents approved by the General Counsel, and to make such payments, on behalf of the City, as are necessary to complete the purchase of the Rock Salt from Vendor in the total not -to -exceed amount of $250,000. 1 Page 8 of 9 r+ SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2013. APPROVED this _ day of , 2013. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel Legal\Res\20I3\DP-Resolution Approving Agreement with Morton Salt for the Purchase of Rock Salt /126041472 v2 2 Page 9 of 9 CITY Of 111.1 DES PLAINES ILLINOIS Consent Agenda Items #5 & 5a City of Des Plaines Public Works & Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tet 847391-5464 Fax: 847 297-6801 INTEROFFICE MEMORANDUM Date: October 17, 2013 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: 1 loward Moser, Superintendent of General Services Cc: Timothy Oakley, Director of Public Works and Engineering P.E., CFM .471/0 Re: Bid Award - Fertilizer and Weed Control Application Issue: The 2014 proposed Public Works and Engineering budget includes funds for contractual fertilizer and weed control application. This contract will include the application of fertilizer and weed control at 88 different sites throughout the City, totaling 2,236.25 sq. II. of turf. This contract will also include the application of nonselective herbicide (Roundup) to 67 sites. This contract was bid with an opening date of Friday, September 27, 2013 and stipulates a three- year term with optional annual renewals. Analysis: A total of three (3) bids were received from ten (10) vendors who were mailed specifications. Tru Green Limited Partnership submitted the lowest bid of $21,723.28. Company 2014 Total 2015 Total 2016 Total Tru Green $21,723.28 $21,723.28 $21,723.28 Chem Wise $33,839.50 $33,839.50 $33,839.50 Glen Regal $36,375.00 $36,375.00 $37,466.00 Tru Green Limited Partnership has provided weed control application service to Des Plaines for the last nine years and did not show an increase in price for 2014 - 2016. Staff has been very satisfied with their response time and workmanship. Tru Green has been very willing to accommodate special requests and adjust their schedule to fit the City's needs. Tru Green is located in Park Ridge and has enough equipment and proper licensing to perform the required applications. Recommendation: Staff recommends award of the bid for fertilizer and weed control application to Tru Green Limited Partnership, 525 Busse Highway, Park Ridge, IL 60068 for an annual cost of $21,723.28. This contract will be funded from the Streets & Grounds Maintenance, Miscellaneous Contractual Services Account (100-50-530-6195) budgeted amount of $25,000. Attachments: Resolution R-173-13 Exhibit A - Contract Page 1 of 20 CITY OF DES PLAINES RESOLUTION R - 173 - 13 A RESOLUTION APPROVING AN AGREEMENT WITH TRU GREEN LIMITED PARTNERSHIP FOR FERTILIZER AND WEED CONTROL APPLICATION SERVICES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated $25,000 in the Streets/Grounds Fund for the application of fertilizer and weed control products to approximately 2,236 square feet of turf located on City -owned property within the City during the summer ("Services"); and WHEREAS, Pursuant to Chapter Ten of Title One of the of the City of Des Plaines City Code, City staff issued an invitation to bid for the procurement of the Services; and WHEREAS, the City received three bids which were opened on September 27, 2013; and WHEREAS, Tru Green Limited Partnership ("Contractor") submitted the lowest responsible bid for the performance of the Services in the amount of $21,723.28 per year, for a total not -to -exceed amount of $65,169.84; and WHEREAS, the City desires to enter into an agreement with Contractor for the performance of the Services in the not to exceed amount of $65,169.84 ("Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with Contractor; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final Agreement. 1 Page 2 of 20 SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2013. APPROVED this _ day of , 2013. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel 1 egal\Rcs\2013\DP-Resolution Approving laid Award to Tru Green Limited Partnership for Fertilizer and Weed Control Application 826165306 v2 2 Page 3 of 20 CITY OF DES PLAINES CONTRACT FOR Fertilizer and Weed Control Full Name of Bidder V G NL al1/4) ("Bidder) Principal Office Address Local Office Address .5,M [3U.SS C I'tW Y , fAiiiLg. ( 0(St- f it_ 6000 Contact Person Ii=,i M+IL .S 11-0AALTA Telephone Number tit i - 3 1,9 7 7,0 TO: City of Des Plaines ("Owner") 1420 Miner Street Des Plaines, Illinois 60016 Attention: City Clerk Bidder warrants and represents that Bidder has carefully examined the Work Silo desrxrbed below and Ifs environs and has reviewed and understood all documents included, referred to, or mentioned in this bound set of documents, ficluding Addenda Nos None, which are securey stapled to the end of this Contract. 1. Work Proposal A. Contract and Work. if this Contract is accepted. Bidder proposes and agrees that Bidder shall. at its sole cost and expense, provide, perform, and complete, in the manner specified and described, and upon the terms and conditions set forth. In this Contract and Owners written notification of acceptance In the form included in this bound set of documents, all of the following, all of which is herein referred to as the Work': 1. Labor. Euuloment. Materials and Suootiee. Provide, perform, and complete, in the manner specified and described in this Contract/Proposal, alt necessary work, labor, services, transportation, equipment, materials, supplies, information, data, and other means and Items necessary for the fertilizer and weed control application to various turf sites throughout the City (the 'Work Site"); 2. Termite. Procure and furnish all permits, licenses, and other governmental approvals and authorizations necessary In connection therewith; 3. Bonds and Insuranc@. Procure and Wish all bonds and all insurance certificates specified In this Contract; 4. Taxes. Pay all applicable federal, state, and local taxes; 5 Miscellaneous Do all other things required of Bidder by this Contract and 6 Quality Provide perform, and complete all of the foregoing in a proper and workmanlike manner, consistent with highest standards of professional and construction practices in full compliance with, and as required by or pursuant, to this Contract, and with the greatest economy efficiency, and expedition EXHIBIT A consistent therewith, with only new, undamaged, and first quality equipment, materials, and supplies. B. Pyr mance Standards. if this Contract is accepted, Bidder proposes and agrees that all Work shall be fully provided, performed, and completed In accordance with the specifications attached hereto and by this reference made a part of this Contract. No provision of any referenced standard, specification, manual or code shall change the duties and responsibilities of Owner or Bidder from those set forth in this Contract. Whenever any equipment, materials, or supplies are specified or described in this Contract by using the name or other identifying feature of a proprietary product or the name or other identifying feature of a particular manufacturer or vendor the specific item mentioned shall be understood as establishing the type, function, and quality destred. Other manufacturers' or vendors' products may be accepted, provided that the products proposed are equivalent in substance and function to those named as determined by Owner in its sole and absolute discretion. C. Responsibility for Damage or Loss. If this Contract is accepted, Bidder proposes and agrees that Bidder shall be responsible and liable for, and shall promptly and without charge to Owner repair or replace, damage done to, and any loss or injury suffered by, Owner, the Work, the Work Site, or other property or persons as a result of the Work. D. Insoection/TestlnaJRetectiotl. Owner shall have the right to Inspect all or any part of the Work and to reject all or any part of the Work that Is, In Owner's judgment, defective or damaged or that in any way fails to conform strictly to the requirements of this Contract and Owner, without Ilmitlng its other rights or remedies, may require correction or replacement at Bidders cost, perform or have performed all Work necessary to complete or correct all or any part of the Work that is defective, damaged, or nonconforming and charge Bidder with any excess cost incurred thereby, or cancel all or any part of any order or this Contract. Work so rejected may be returned or held at Bidder's expense and risk 2. Contract Price Propose( If this Contract is accepted, Bidder proposes. and agrees, that Bidder shall take in full payment for al Work and other matters set forth under Section 1 above, Including overhead and profit; taxes, contributions, and premiums, and Page 4 of 20 compensation to all subcontractors and suppliers, the compensation set forth below. A. Schedule of Prices. For providing. performing, and completing ail Work, fertilizer and weed control application to the sites as provided by the City. See Attachms nt A (Bid Page) B. pasts for Determining Prices. it Is expressly understood and agreed that: 1. All prices stated in the Schedule of Prices are firm and shall not be subject to escalation or change; 2. Owner is not subject to state or local sales, use, and excise taxes, that no such taxes are included in the Schedule of Prices, and that alt claim or right to claim any additional compensation by reason of the payment of any such tax is hereby waived and released. 3. Ail other applicable federal, state, and local taxes of every kind and nature applicable to the Work are included in the Schedule of Prices. 4. The approximate quantlltes set forth in the Schedule of Prices for each Unci Price item are Owner's estimate ony, that Owner reserves the right to increase or decrease such quantities, that payment for each Unll Price Item shall be made only on the actual number of acceptable units of such Unit Price Item installed complete in place in full compliance with this Contract/Proposal, and that all claim or fight to dispute or complain of any such estimated quantity, or to assert that there was any misunderstanding In regard to the nature or amount of any Urn? Price Item to be provided or performed, is hereby watered and released; and 5. Any Hems of Work not speclflcaly listed or referred to in the Schedule of Prices, or not specifically included for payment under any Unit Price Item, shall be deemed incidental to the Contract Price, shall not be measured for payment; and shall not be paid for separately except as Incidental to the Contrad Price, including wlhout limitation extraordinary equipment repair, the cost of transportation, packing, cartage. and containers; the cost of preparing schedules and submftals; the cost or rental of small tools or buildings, the cost of ufik?les and sanitary conveniences, and any portion of the lime of Bidder, as superintendents, or its office and engineering staff. C. Time of Payment. It is expressly understood and agreed that all payments shall be made in accordance with the following schedule: All payments may be subject to deduction or setoff by reason of any failure of Bidder to perform under this ContracUProposat 3. Contr_ act Tlms If this Contract is accepted. Bidder proposes and agrees that Bidder shall commence the Work within 10 days after Owners acceptance of the Contract provided Bidder shall have furnished to Owner all bonds and all insurance certificates specified in this Contract (the "Commencement Date"). If this Contract is accepted, Bidder pupates and agrees that Bidder shall perform the Work diligently and continuously and shall complete the Work within the allotted lime frames as described kr the specifications (Aitachment B) 4. Financial Assurancq A. ponds. If this Contract is accepted, Bidder proposes and agrees that Bidder shall provide a Performance Bond and a Labor and Material Payment Bond, on forms provided by, or otherwise acceptable to, Owner, from a surety company acceptable to Owner, each in the penal swn of the Contract Price, within 10 days after Owners acceptance of this Contract. B. Insurance. If this Contract is accepted, Bidder proposes and agrees that Bidder shall provide certificates and policies of insurance evidencing the minimum insurance coverage and limits set forth below within 10 days after Owner's acceptance of this Contract. Such insurance shall be in form. and from companies, acceptable to Owner and shal name Owner, including its Coundl members and elected and appointed officials, Its officers, employees, agents, attorneys, consultants, and representatives, as an AddWonat insured. The insurance coverage and limits set forth below shall be deemed to be minimum coverage and limits and shall not be construed in any way as a limitation on Bidder's duty to carry adequate insurance or on Bidders liability for losses or damages under this Contract. The minimum insurance coverage and Ilmits that shall be maintained at all times while providing, performing, or completing the Work are as follows: 1. Workers' Comoensatlon and Employer's Liability Limits shall not be less than• Workers Compensation: Statutory Employer's inability: $500,000 each acddent-injury, $500,000 each employee -disease; $500,000 disease - Such insurance shall evidence that coverage applies to the State of Illinois and provide a waiver of subrogation in favor of Owner 2. Commercial Motor Vehicle Uab itv Limits for vehicles owned, non -owned or rented shall not be less than: $1,000,000 Bodily injury and Property Damage Combined Single Lim t 3 QgmmajteragentLateljt Limits shall not be less than $1,000.000 Bodily injury and Property Damage Combined Single Umit Coverage is to be written on an occurrence basis -2 EXHIBIT A Page 5 of 20 Coverage to indude: Premises Operations Products/Completed Operations Independent Contractors Personal Injury (with Employment Exclusion deleted) Broad Form Property Damage Endorsement - "X," "C," and "U" Contractual Liability Contractual Liability coverage shall speclficafly include the indemnification set forth below. 4. Umbrella Liability Limits shall not be less than: $2,000,000 Bodily injury and Property Dome Combined Single Limit. This Coverage shall apply in excess of the limits stated in 1, 2 and 3 above. C. Jndemnificatiort. If this Contract is accepted, Bidder proposes and agrees that Bidder shall indemnify, save harmless, and defend Owner against ail damages, liability, daims, losses, and expenses (inducting attorneys' fees) that may arise, or be alleged to have arisen, out of or in connection with Bidder's performance of, or failure to perform, the Work or any part thereof, or any failure to meet the representations and warranties set forth 'n Section 6 of this Contract D. Penalties. If this Contract is accepted, Bidder proposes and agrees that Bidder shall be solely liable for any fines or civil penalties that are Imposed by any governmental or quasi -governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Bidder's performance of, or failure to perform, the Work or any part thereof. 5. Finn Contract All prices and other terms stated In this Contract are firth and shall not be subject to withdrawal, escalation, or charge provided Owner accepts this Contract within 45 days after the date the bidder's contract proposal is opened. 6. J$Idder's Rea resedtatlo. s pd Warranties To Induce Owner to accept this Contract, Bidder hereby represents and warrants as follows: A. The Work. The Work, and all of its components, (1) shall be of merchantable quality; (2) shall be free from any latent or patent defects and flaws in workmanship, materials, and design; (3) shall strictly conform to the requirements of this Contract, including without limitation the performance standards set forth in Section 113 of this Contract; and (4) shall be fit. sufficient, and suitable for the purposes expressed in, or reasonably inferred from, this Contract and the warranties expressed herein shall be In addition to any other warranties expressed or implied by Taw which are hereby reserved unto Owner. Bidder, promptly and without charge, shall correct any failure to fulfill the above warranty at any time within one year after final payment or such longer period as may be prescribed in the performance standards set forth in Section 1B of this Contract or by Taw. The above warranty shall be extended automatically to cover all repaired and replacement parts and Tabor provided or performed under such warranty and Bidder's obligation to correct Work shall be extended for a period of two years from the date of such repair or replacement. The time period established in this Section 6A relates only to the specific obligation of Bidder to correct Work and shall not be construed to establish a period of limitation with respect to other obligations that Bidder has under tics Contract. B. Conn lance with Jams The Work, and all of its components, shall be provided, performed, and completed in compliance with, and Bidder agrees to be bound by. all applicable federal, state, and local laws, orders, rules, and regulations, as they may be modified or amended from time to time, Including without limitation the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 1 egg. and any other prevailing wage laws; any statutes requiring preference to laborers of specified classes; the Illinois Steel Products Procurement Act, 30 1LCS 565/1 g iltffi.; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race. creed, color, national origin, age, sex, or other prohibited classification; and any statutes regarding safety or the performance of the Work. C. Prerailina Waae Act. This Contract calls for the construction of a "public work," within the meaning of the Blinds Prevailing Wage Act, 820 1LCS 130/0.01 lij fist (the "Act"). A copy of Owner's ordinance ascertaining the prevailing rate of wages, In effect as of the date of this Contract, has been attached as an Appendbc to this Contract. If the Illinois Department of Labor revises the prevailing rate of housy wages to be paid, the revised rate will apply to this Contract. Bidder and any subcontractors rendering services under this Contract must comply with all requirements of the Act, including but not limited to, all wage, notice, and record- keeping duties and certified payrolls. D. N.ot _ Barred. Bidder is not barred by Taw from contracting with Owner or with any other unit of state or local government as a result of (I) a violation of either Section 33E-3 or Section 33E-4 of Article 33 of the Criminal Code of 1961, 720 ILCS 5133E-1 g Egg.; or (II) a violation of the USA Patriot Act of 2001, 107 Public Law 56 (October 26. 2001) (the "Patriot Act") or other statutes, orders, rules, and regulations of the United States government and Its various executive departments, agendas and offices related to the subject matter of the Patriot Act, Including, but not limited to, Execut ve Order 13224 effective September 24, 2001. Bidder is not acting, directly or indirectly, for or on behalf of any person, group. entity or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity or nation designated in Presidential Executive Order 13224 as a person who commfts, threatens to commit, or supports terrorism; and Bidder is not engaged in this transaction directly or indirectly on behalf of, or fadiitating this transaction directly or indirectly on behalf of, any such person, group, entity or nation. E. alfalfal. Bidder has the requisite experience (m/Mmum of 5 years), ability, capital, fadfities, plant, organization, and staff to enable Bidder to perform the Work successfully and promptly and to commence and complete the Work within the Contract Price and Contract Time set forth above. Bidder warrants and represents that it has met and will meet all required standards set forth in Owner's Responsible Bidder Ordinance M-6611. -3- EXHIBIT A Page 6 of 20 T. Ajk125610ge9e2 In submitting this Contract. Bidder acknowledges and agrees that: A. Reliance. Owner is relying on all warranties, representations, and statements made by Bidder in this Contract. B. Reservation of Rights. Owner reserves the right to reject any and all proposals, reserves the right to reject the low price proposal, and reserves such other rights as are set forth in the Instructions to Bidders. C. &man& if this Contrail is accepted, Bidder shall be bound by each and every term, condition, or provision contained in this Contract and in Owner's written notification of acceptance in the form induded in this bound set of documents. D. Remedies. Each of the rights and remedies reserved to Owner in this Contract shall be cumulative and addtional to any other or further remedies provided In law or equity cr in this Contract. E. Time. lime is of the essence for this Contract and, except where stated otherwise, references in this Contract to days shall be construed to refer to calendar days. F. No Waiver. No examination, inspection, investigation. test, measurement, review, determination, decision, certificate, or approval by Owner, whether before or after Owner's acceptance of thls Contract; nor any information or data supplied by Owner, whether before or after Owners acceptance of this Contract; nor any order by Owner for the payment of money; nor any payment for, or use, possession. or acceptance of, the whole or any part of the Work by Owner; nor any extension of time granted by Owner; nor any delay by Owner in exercising any right under this Contract. nor any other act or omission of Owner shall constitute or be deemed -4- to be an acceptance of any defedive, damaged, or nonconforming Work, nor operate to waive or otherwise diminish the effect of any representation or warranty made by Bidder; or of any requirement or provision of this Contred; or of any remedy, power, or right of Owner. G. Severablfity. The provisions of this Contract/ legality Pro Ip Proposal s hall i be interpreted when possible to sustain their enforceability as a whole. In the event any provision of this Contract shall be held invalid, illegal, or unenforceable by a court of competent Jurisdiction, in whole or in part, neither the validity of the remaining part of such provision, nor the validity of any other provisions of this Contract shall be in any way affeded thereby. H. ,Amendments. No modification, addtion, deletion, revision, alteration, or other change to this Contract shall be effective unless and until such change is reduced to writing and executed and delivered by Owner and Bidder. except that Owner ha the right, by written order executed by Owner, to make changes in the Work (`Change Order"). if any Change Order causes an increase or decrease in the amount of the Work, then an equitable adjustment in the Contract Price or Contract Time may be made. No decrease In the amount of the Work caused by any Change Order shall entitle Bidder to make any claim for damages, antidpated profits, or other compensation. 1 Asslcmment. Neither this Contract, nor any interest herein, shall be assigned or subcontracted, in whole or In part, by Bidder except upon the prior written consent of Owner J. C3ovemina Law. This Contract, and the rights of the parties under this Contract shall be interpreted according to the internal laws, but not the conflict of law rules, of the State of Illinois Every provision of law required by law to be inserted into this Contract/Proposal shall be deemed to be inserted herein. EXHIBIT A Page 7 of 20 Bidders Status: ( ) Bidder's Name: Corporation 'X)- Lt rv1 t Pt, Partnership () Individual Proprietor (State) (State) Doing Business As (if different): Signature of Bidder or Authorized Agent: (corporate seal) Printed Name: ¶ et"-vvr._ S KA) (ifcorporation) Title/Positlon: to Mm L:1^ -1-t 1 ZI I VJeS 3 t JVl N1 C'1r Bidders Business Address: 5a5" i s sC j -r A{ ?Prrt-t_tif-ncpc , t L 600G% Bidder's Business Telephone: Sti1- I $ - 977 v Facsimile: 8Y7)- 3M - 9 7 7 g If a corporation or partnership, list all officers or partners: NAME ADDRESS 1i -5- EXHIBIT A Page 8 of 20 ACCEPTANCE The Contract attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the order of the City of Des Plaines ("Owner") as of , 2013. This Acceptance, together with the Contract attached hereto, constitutes the entire and only agreement between the parties relating to the accomplishment of the Work and the compensation therefor and supersedes and merges any other prior or contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the Contract. Any such contradictory or Inconsistent terms or conditions shall be deemed objected to by Owner without further notice of objection and shall be of no effect nor In any circumstances binding upon Owner unless accepted by Owner in a written document plainly labeled "Amendment to Contract." Acceptance or rejection by Owner of any such contradictory or Inconsistent terms or conditions shall not constitute acceptance of any other contradictory or inconsistent terms or conditions. CITY OF DES PLAINES Signature: Printed name: Michael G. Bartholomew Title: qty Manager H 1EnginaringlForms and Spocs\Contracts and SpccilicationslDocumcnls - Typical Contract H K ConlractslMastcr Shan Form Contract.docx J EXHIBIT A Page 9 of 20 2014-2016 Fertilizer and Weed Control Application Bid Specifications 1 a d a. ofvlvl4"4"4"14144"v 4"4,"4 4"4"4 4 4"+A41 ITter Application I Site Sq Ft N M-1 � M 8,735 0 1-1 til �N 749 6,559 n t0 to o. N N1 M .-1 01 M 4 O M tri O 0000 I: g to 111 0 I: IN ..G M 0 ;00 0$ O v-1 01 0 to 0 64,226 0 laa s 'SW Corner of Miner & Graceland Miner Transit Center IWebford Ave. Parking Lot Parkway & back lot Municipal Lot on Graceland Jefferson & Lee ( island) Prairie Ave. islands - Pearson to Lee Paroubek Park @ Prairie & Lee Travel Agency @ Prairie & Lee SE Comer of River & Miner IMcDonalds island (by original restaurant) Civic Center & PoIice lot NW Corner of River & Miner SW Comer of River & Miner NW Comer of Ellinwood & River NE Comer of Ellinwood & Pearson ISE Comer of Pearson & Miner NW Corner of Ellinwood & Pearson Island End - Ellinwood & River Island End - Ellinwood & Pearson TOTALSQFT= EXHIBIT A L 8 •3 c gu d s/V 4" 4" 4" 4" LL 0 tn 0 3 W c 0 0 c 0. 1 0 Page 10 of 20 N C 0 is 3 a H CO C 0 IAC La Ts. a Q to cO C r. 8 •u 13 m m 3 "4 .0 11 ICO OL ` �1 C . u N if to 3 o '- RI N N ri d ,a W sO Z O N N CSO c C 1 a a. d a. i/ V> V► V> Vt• i/ to ih V} t/D Vf V1• V} VI Vt• V* V? V► 'Per Application 1 Vt• in. Vt• 14 V1 VF V! 4,1 V>• VZ• V1 V► V► V► V} N VF N Site Sq Ft 111 I-1 rl 14 1-1 181,980 152,425 _ N a-1 M e -I N n m O e-1 00 2,090 NCO O IA rN-1 SD 00 O 411 M t0 N. ri 1-1 O G1 N O 0 I N1 tD O1 03 r tO N 1.0 tl N CO N 1: 4,800 415,743 I Rusty & Pratt IManheim Rd. (E of WCRR from Oakton to Pratt) Mar 'nt Eisenhower Dr. N of Laura Cedar & Jarvis ( Jarvis from Cedar to Magnolia) Birchwood Dead End ( E of Cedar) Chestnut Dead End Chestnut - Howard to Fargo SW Corner Howard & Chestnut Triangle @ Lee & Manheim ( Kmart) Prospect & Linden Illinois Dead End @ cul de sac Triangle @ Chestnut & Circle Oakton R/R Crossing Firehouse 2 Oakton Maple & Touhy SE Corner to East to end of fence Maple & Touhy South to Krowka TOTAL SQ FT= Page 11 of 20 .0 a) a s u QL N 7 w 7 CO r'N O a) alfl �117 a) n. Y Q 47) vi bo Li .Y Is 0) 3 qt N N ' CI II A La 4.0 aN C L '0 as W tV Lo N NN a) qt W to 1-1 Z O N NN m C 1 t o. iA 4" 4" 4" 4" 1" t/1 4" tR V1 VL 4./1 1/1 4" 4/1 4" 4/1 4" i/f V1 [Per Application V1 V1 4.1 4" 4" 4/1 4" an V1 th t/1 4/1 4/1 4" V1 4/1 N 4/1 N 4/1 u' t) to O to N � �o lG 0.0 M ON1 in to in tO m O .91 N CO to CO0rmn O c0n � N ID t/1 M U1 - , N N M !Public Works & Campground Rd. ( front of PW to gaurdrail) Algonquin & Dean(including RR crossing) !Algonquin & Dean North (north side of Dean to Dead End sign) Between Henry & Walnut, Center to UPRR Walnut Dead End by WCRR IGraceland & Oakwood (4 comers) Prairie Ave. RR Crossing First Ave. ( Thacker to North Ave.) Woodlawn RR Crossing River Rd. South of UPRR gaurdrail top of bank 'Praise & River Rd. ( by deep tunnel) Miner St. North side of bridge to water tower 'Church & Lyman by creek & NW Comer Lyman, Church to Lechner INW Corner of Prairie & Potter Busse Pump Station ( by PW North side of RR) T a) 'v O N 76 0 .` O Firehouse 1 River Rd. SW Corner Prospect & Lee TOTAL SQ FT= ' fl'RIT A Page 12 of 20 N c O a a iiN L L N1 7 72 3 m i c .0. Y Q 2 8 pc i+ 3 � a N .o ii 1 o li c 0 0 2 4 % 0 0 N M w ri fo • Z N Nco `o c A d a. a in. N N Vf Vf Vf Vf Vf t/). IFIer Application 1 4/1. Vf lI 4/1. 4" Vf 4h Vf Vf U. A V) 6' OOZ`L to O 4.r. a�a�� cF N in 01 N 14 _ 10,336 in is 00 o 0 N .i f 443,315 NW Hwy ( Mt. Prospect Rd. to Don's Dock) NW Hwy ( YMCA to Village Ct.) Cumberland Transit Center -rear slope at W end of Lot only Wolf Rd. median State St. median Broadway median `Cumberland Circle Frisbie Senior Center at NW Hwy & Mt. Prospect TOTAL SQ FT= (HIBIT A Page 13 of 20 0 0 U O t0 m 0J 0 U C 3 0 } 0 i3 0. N 00 C 0 M�pp 0. _a O 3 Q N 'p 11 O O L N dMUM t 2 a4 4s) 'I- N etW N z N N 00 1y 4/! a. 44 4" 4R 4/1 4" 4" 44 4" 4" 4R 4" iA 4" tR N N I/1 N 4" N 4R tR 4" C of L O. 4R 4R IR tR IR 4R tR N tR V► 1" N 1" N 4/1 4R 4,1. 4" 4" 4" 4" 4" 4R Site Sq Ft tID D 2,890 M N 000 N IIA 00 O .1 '.D N et N I� 000 st CO tri Al 375 I Q RBIS ID ID 004. LA 400 COM 8 1� 1F4 10 .N-1 UNi .O.1 . •4 00 tNO INA N .M-4 .N-4 00 H 'Lincoln & Kingston Lincoln & Fourth Ave. Parkway Earl & Wayne SE Corner of Wolf & Algonquin Oakton St. ( Pennsylvania to Ridge) Denver cul de sac Rt. 83 ( Millers to Dulles) Rt. 83 (Cordial to KFC, 83 to Devonshire) Beau Dr. & Florian Pkwy Miller Rd.(Mt. Prospect to Leahy Circle) Thacker St. ( Warrington to RR tracks) Kenilworth Ct. ( Power lines, North field to RR tracks) Kenilworth Ct. ( Power lines , South field to Warrington) Crestwood islands Island ( Dead End of Rose, West of Wolf Rd. Wolf Rd. & Wieboldt Dr. Warrington & Washington ( open field) Dead End of Marina Brentwood cul de sac Firehouse 3 Dempster/Thacker Beau Ct. median TOTAL SQ FT= L LL O) C W IIIBIT A Page 14 of 20 1Per Season 1 +n V1 +/17 4" V1 1.1 4/1 1/1 +n V1 1/1 V1 c I m 0. V1 V1 V1 V/ V1 V1 v* V1 V1 V1 4.4 N it IL 4,4 VI VI 4/1. 1/ i 4/1 VI V1 4.1 VI V1 41 O. 1/1 V► VI VI VI 4/1 V/ 44 VI VI 4/1 V► jr N1.01MO e-1 t0 e-1 to t0 1A U1 OSE'VE £6Z`£tI Tt 0 O N n 01 00 Si) 00,-i' N 01 W 0 e"1 , 0 e. -i" r4 M N e-1 111 01Q q 320,343 N a 0 ON 011 M 01 mt 1: N cr .-1 ui N 43,568 1 O 1!1 N O N O1 e-1 N00M+' Q N 0 n 0/ ei M N r•Z e-1 01 01 O 01 00 O tG 01 M N� Rand Rd. ( Wolf Rd. to Third Ave.) SE Corner of Berkshire & Wolf to property line Rand Rd. ( Wolf to Central) Central Rd. (Wolf to RR tracks) Island at West end of Waikiki 0 3 SW Corner of Wolf & Rand Wolf Rd. ( Rand to Central) Wolf Rd. ( Central to North of Madelyn Dr.) Third & Rand SE Comer along fence Rand Rd. parkway by Moeling Farm TOTAL SQ FT= TURF WEED ONLY - STATE ROUTES N Side Algonquin ( from Stark PI. to shopping center) S Side Algonquin (from Pennsylvania to Friendship Park) S Side Algonquin (from Andrea Ln. to carwash at Elmhurst Rd.) S Side of Golf (Shannon Ct. to Wilkins) S Side of Golf (Fourth Ave. to Rand Rd.) N Side of Golf (Rand to Third) S Side of Rand (RR to Boardwalk carwash including triangle) 1 N Side of Rand(from truck shop beside cemetery to RR tracks, 15 Ft.) S Side of Golf(Rand to Alden of Des Plaines) N Side of Golf( Wally's Auto to Rand ) River Rd. ( Barry to Stuart, along fence) TOTAL SQ FT= CHIBIT A Page 15 of 20 2014 - 2016 Fertilizer and Weed Control Application Bid Specifications NON SELECTIVE HERBICIDE = 3 APPLICATIONS 2 foot buffer along tracks - measure in linear feet EXHIBIT E 1 31 k V►4"4"4"44 V> 4/14.44"4"V►4" 4"4"4"4"4"4"4"4"4" V>4"4"4" Per Application V>V>V>V>V>V>V>V>V>V>NV>V►V►V>V> VI. V>V>V►V>NV>V>V> Site Sq Ft 5,131 P.P.v. (A .4 1p 3,600 t N 550 8 4 780 $Ogg§g88 10 4-1 950 o'$ N 2irn�g rl c0 N 200 Din ei M 00Z`t I 1Frisbie Senior Center rear fenceline 700 (SITE LOCATION Manheim Rd. East side (Oakton to Touhy-NOT along barrier wall) IManheim Rd. West side(Starbucks to Oakton) INW Hwy(Mt. Prospect Rd. to Don's Dock) Oakwood (Lee to Graceland-along tracks) First Ave. (Thacker to North Ave.) Webford Ave. - in rear by RR tracks [Lot on NW Hwy- across from Don's Dock to Walgreens Emerson & Potter - SW Comer SW Comer Prospect & Lee(317 Prospect) back portion of lot ILyman(Potter to Prairie along guardrail) J Wolf & Golf (Seegers Rd. -guardrails both sides to gate) Cumberland Transit Center- along fence by rocks 1RR Crossing at Rand- by Pesches 1Plainfield(North of Everett along fence) Algonquin RR Crossing -West of Wolf Howard St.- both RR Crossings Oakton Tank-fenceline around lot RR Crossing on Oakton West of Wolf Rand & Third -two fencelines plus sidewalk North side of Rand-fenceline plus sidewalk(East of Wolf to Third) North side of Rand-fenceline (West of Wolf to City sign)) Dead End of Douglas NE Corner of Wolf & Rand-fenceline N of Rand on Wolf d u c 0 Y to 3 m 1N 75t m 2 N N c H c c c! a co N t t 0 Z v A C to O Busse Rd. Pump Station -tracks plus uncut portion of incline Page 16 of 20 2014 - 2016 Fertilizer and Weed Control Application Bid Specifications NON SELECTIVE HERBICIDE = 3 APPLICATIONS IPer Season o 73 3 i o d N t/} iA iA i/} 4A iA IPer Application V} V} N N </} </} 4/1. N N N 4/} t/} N N i/} t/} V} Site Sq Ft 2850_ 950 N O 0000 845 4680 615 1530 M 830 1,322 2,277 765 O .-1 N .-1 730 SITE LOCATION S Curve NW Hwy -guardrails NW Hwy curbline-Commuter Parking Lot to Graceland curbline Rand Rd. East of River-guardrail,curb & bridge to Ballard Rd. 11-94 underpass(Devon West of River North side sidewalk to burm) Manheim-North of Higgins, pole to bridge then up to driveway Touhy & I-90bridge (guardrail to bushes -inside of sidewalk E & W sides Wolf Rd. (North of Touhy, East side from drive to power box & overpass Wolf Rd. (North of Touhy, West side under 1-90, guardrail to driveway) Chestnut & Howard(fenceline behind gas station- 1 ft. width) Golf Rd. retention ponds -South side of Rd. Central & Wolf -East of Wolf, South side of Central along timbers Algonquin & Dean RR Tracks(Van Buren to Walnut) S Side Rand-fenceline from Wolf to car dealer at City limit W Side of Wolf-fenceline(Tracy to Windy Point) Ellinwood & River Rand & Dempster Prairie & Graceland EXHIBIT A C 1y N L 41)C o 73 3 i o d N t/} iA iA i/} 4A iA i/} i/} Site Sq Ft 0 •-� co L 240 176 InOO O cf. 1,150 400 Ui 450 0 oo0 .-1 'CONCRETE ISLANDS 1, iC *3Ce C GCW Graceland & Jefferson Broadway & NW Hwy State & NW Hwy Elk & River Algonquin & Wolf 'Oakton & Lee o d J 02l E a C 10 2 Ioakton & River Page 17 of 20 2014 - 2016 Fertilizer and Weed Control Application Bid Specifications c 1y N d o. N V! iA V1 V1 V1 V> V> V► v> v> V► v> v> v> Per Application N V> N V} V? V} V} VI. V1 V? V? V! N V} V? Site Sq Ft 625 620 O�1 ci S �-1 Q1 M 4 N 0c0 �-1 Tr 5,000 N8 .- 1 4,200 .-1 coo ,-1 2,000 pA N CONCRETE ISLANDS Rand & Elk Miner & River Wolf & Golf- West to Mt. Prospect Touhy & Manheim - all islands wa c 1A 10 L cc Off t 7 Golf & Rand - all islands Wolf & Rand- all islands Prairie & Lee- all islands Island -Golf West of Rand at RR Tracks Island on Rand @ RR Tracks- North of Golf Islands @ Golf/Seegers/Wolf Island @ Golf & Mt. Prospect Islands on Golf West from Wolf to Mt. Prospect Island on Wolf by RR Tracks -North of Thacker TOTAL SQ FT= EXHIBIT A PRODUCT SPECIFICATION -WEED CONTROL PRODUCT SPECIFICATION -FERTILIZER 6 VI 7 O a-0 7 .0 O i a 7 u o Q. w a ♦' > O 7 a, o =p L c N o 11,7 'O N 'O {/1 m ALTERNATE BID SPECIFICATION- GREEN PRODUCT APPLICATION 01 a c ai E c O .> c 0 ai 0 7 aai O O a-0 ft Vs O1 • 0 .0 • a Favorable consideration will be given to bidders that can offer environmentally friendly products. Page 18 of 20 To6A-E'Ai RI.D PAGE The undersigned, having examined the general conditions, specifications, the sites of proposed work and all conditions affecting the cost of operation, herewith proposes to furnish all tabor, equipment, and material for this contract, and to complete all work in accordance with the general conditions and specifications for the following unit prices: LOCATION Z� s 21 73.x.81$ 20142015 2014 2015 1 2016 1 TIFDISTRICT $ $ 3 qj� . �3 $ 39q 3d?. f� 3 $ 3 4, ' 3 ZONE# 1 zoNE1 Z$ $ 1Ssg. , . i $ 15`5'8.2, $ 1,5 $ $ $ 1218.9 .26 $ ai8.`li $ 12448.91 $ jfA IZONE#2 ZONE#3 $ 2-034). 2e% $ a 0(36). 2-E $ 2�' ZSR ZONE#4 ,aid. $ 1361 .22 $ (36(•22_ 1$ 136( 22 $ ZONE # 5 [ ZONE#5 $--( -53i• 41 $ J 3 31.4 9 $ 331 .' STATE ROUTES egs— $ r NONSELECTIVE SITES NONSELECTIVE SITES R $ 9 ct I • ' -716-7-1-N - r h rSI $ 14 11.16 $ 9 I1 / . /6 - $ TATA/ ALTERNATE BID - ENVIRONMENTALLY FRIENDLTY PRODUCTS LOCATION 20142015 2016 TIF DISTRICT $ "$ $ ZONE# 1 I Z$ $ ZONE# 2 $ $ ONE # 3 $ 1 $ jfA $ZONE#4 $ $ $ ZONE#5 $ $ $ STATE ROUTES $ $ $ NONSELECTIVE SITES R $$ $ TOTAL $ Ah materials shall be marked up % over contractor's cost EXHIBIT A Page 19 of 20 General Partner - Limited Partner - Managers - EXHIBIT A 1/1/2007 MEG TRUGREEN LIMITED PARTNERSHIP a Delaware limited partnership (36-3734669) TruGreen, Inc. (a Delaware corporation) (1%) (36-3734601) 860 Ridge Lake Blvd. Memphis, TN 38120 ServiceMaster Holding Corporation (a Delaware corporation)(100%) 860 Ridge Lake Blvd Memphis, TN 38120 TruGreen Companies L.L.C. (a Delaware limited liability company) (99%) (36-4313320) 860 Ridge Lake Blvd. Memphis, TN 38120 ServiceMaster Consumer Services Limited Partnership (a Delaware limited partnership)(98.9%) (36-3729226) 860 Ridge Lake Blvd. Memphis, TN 38120 ServiceMaster Consumer Services, Inc (a Delaware corporation)(1.1%) (36-3729225) 860 Ridge Lake Blvd. Memphis, TN 38120 The ServiceMaster Company (a Delaware corporation)(100%) (36-3858106) 860 Ridge Lake Blvd Memphis, TN 38120 Page 20 of 20 Consent Agenda Items #6 & 6a City of Des Plaines Fire Department 405 So. River Road Des Plaines, IL 60016 Tel: 847-391-5333 Fax: 847-391-5649 MEMORANDUM Date: To: From: Re: October 17, 2013 Michael Bartholomew, City Manager Alan Wax, Fire Chief(& Firefighter Boot Purchases Issue: The Fire Department needs to make its annual purchase of replacement firefighting boots. Analysis: Of course, the safety of the firefighters is one of the Fire Department's, and City's, highest priorities. Firefighting (turn -out) clothing must be replaced on a regular schedule based on the manufacturer's recommendation, and due to age, damage that is beyond repair, and deterioration. In order to avoid large periodic spikes in expenditures to replace all of the Department's gear at the same time every few years, the Department replaces several sets of gear each year so that each firefighter's gear is replaced as required based on the manufacturer's recommendations and need, but the annual expenditure remains reiativeiy steady from year-to-year. The City Counci approved the purchases of the annual replacements of turn -out coats and pants earlier in 2013. In the past, funds were budgeted annually for turn -out coat and pants replacements, but not for firefighting boot replacements. Thus, boots have not been replaced for several years, leading to a large number of boots needing replacement in 2013. In the 2013 budget, funds were included for both this year's annual boot replacements as well as additional purchases to make-up for lack of replacements in the past few years. As anticipated, recent gear inspections have revealed a need to replace many sets of boots in the Department. With the need identified for this year, the Department now seeks to perform these replacements of firefighting boots. In 2011, the Department studied boots and determined that the boot of choice for local use is the Pro Warrington Model 5006. The results of recent quotations for replacement boots of this model were as follows Vendor Air One Equipment, South Elgin, IL Paul Conway Shields, New Berlin, WI WS Darley, Itasca, IL Cost ner Set of Boots 319.00 $375.46 s330.00 Recommendation: Staff recommends that, in the best interest of the City, the City accept the quote of $319 per set of firefighting boots for the purchase of 47 sets of firefighting boots for 2013 from Air One Equipment, Inc, 360 Production Dr, South Elgin, IL 60177, for a total not -to -exceed cost of $14,993, plus shipping. Funds at budgeted =n the 2013 Fire Equipment Replacement Fund line item for Equipment Under $5,000 (410-70-000-0000.7320) Please place this item on the Consent Agenda of the November 4, 2013 City Council meeting. Attachments: Resolution Attachment Quotation from Air One Page 1 of 4 CITY OF DES PLAINES RESOLUTION R - 176 - 13 A RESOLUTION APPROVING THE PURCHASE OF FIREFIGHTING BOOTS FROM AIR ONE EQUIPMENT, INC. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated $15,275 for the purchase of replacement firefighting boots ("Boots") for use by the Fire Department during the 2013 fiscal year; and WHEREAS, the City sought competitive quotes from qualified vendors for the purchase of 47 sets of Boots, and Air One Equipment, Inc. ("Vendor"), submitted the lowest responsible quote in the amount of $319 per set of Boots and in the not -to -exceed amount of $14,993 for 47 sets of Boots; and WHEREAS, in accordance with Section 1-10-14 of the City Code of the City of Des Plaines, City staff has determined that the purchase of the Boots is not adapted to award by competitive bidding; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Boots from Vendor in the not -to -exceed amount of $14,993; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that competitive bids be solicited for the purchase of the Boots is hereby waived. SECTION 3: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Boots from Vendor in the total not -to -exceed amount of $14,993. SECTION 4: AUTHORIZATION OF PURCHASE. The City Manager and the City Clerk are hereby authorized and directed to execute and seal such documents approved by the General Counsel, and the City Manager is authorized to make such payments, on behalf of the City, as are necessary to complete the purchase of the Boots from the Vendor in the total not -to - exceed amount of $14,993. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. 1 Page 2 of 4 r PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel LegallRes1201MP-Resolution Appro% mg Purchase of Replacemem Firefighting Boots from Air One Equipment Co #26160900 N2 2 Page 3 of 4 AIR ONE EQUIPMENT, INC. Air One Equipment, Inc. Quotation 360 Production Drive, South Elgin IL 60177 Telephone: (847) 289.9000 Fa>C (847) 289-9001 website: www.aoe.net TO: DES PLAINES FIRE DEPT ATTN: LT. JIM HALL Date: 9-25-13 We aro pleased to submft the following quotation In accordance with your request and subject to the Terms and Conditions lusted below. Qey Pert Number pestalpgon Each Extended 47 5008 PRO WARRINGTON 5008 BOOT $ 319.00 $ 14,993.00 $ - $ - $ - $ - $ - $ - $ - .$ - $ - $ - $ - $ - $ - $ - $ - - $ - $ - $ - Y `•' .,,,1. Total of All Equipment: ,993.00 ` � �I/xl�fY��i{f�/Af/�i Estimated Densely: On Request : BY: y 144119 1, �I1� n • Air Ono Equipment, g John /� tnc. Attachment 1 Page 4 of 4 Consent Agenda Items #7 & 7g City of Des Plaines Fire Department 405 So. River Road Des Plaines, IL 60016 Tel: 847-391-5333 Fax 847-391-5649 MEMORANDUM Date: October 23, 2013 To: Michael Bartholomew, City Manager From: Alan Wax, Fire Chiefa Re: Emergency Repair to Ambulance 72 Issue: Ambulance 72, the Department's 2006 ambulance (middle in age of the five ambulances) was experiencing major mechanical troubles that, ultimately, required an emergency replacement of the motor. Analysis: Ambulance 72, she ambulance that responds out of Fire Station #2 on Oakton St, was out of service for over a week in August due to mechanical problems. In late September, it again began experiencing mechanical problems that included significant oil leaks, running very rough, and discharge of black smoke. This ambulance has over 81,000 miles. The mechanic realized that the issue was more than could be handled in-house, and the ambulance was transported to the Ford service center. Over the next several days, the service center identified the need for injector replacements and other issues which would require removing the entire motor to repair. Upon further investigation, problems were identified in the air conditioning compressor and two primary wiring harnesses. Being a front-line emergency response vehicle, the emergency repairs were authorized As the repairs were begun and the motor removal started, additional problems were found, including problems with the power steering pump and other, less significant, issues. The estimated cost for repairs at that point was over $16,000, with additional costs likely as more in-depth work was done once the motor was removed. The repairs would carry a one-year warranty. An alternative was identified that the entire motor could be replaced, as well as the air conditioning compressor (the entire rest of the AC system has been replaced over the past several months due to other problems experienced), the power steering pump, and the wiring harnesses, for approximately $24.000 and, in exercising this option, the entire motor assembly would have a three-year wananty It was recognized that this vehicle was scheduled to go into reserve status with the delivery of the 2013 ambulance just approved for purchase. However, the Department has been starting to experience similar problems (as occurred with Ambulance 72) in Ambulance 73 (a 2007 with 80,000 miles) and Ambulance 74 (a 2005 with 75,000 miles). With a new motor and air conditioning system, and a three-year warranty, the option to keep Ambulance 72 operating front-line and remove one of the of er ambulances when the new ambulance arrives became a desirable alternative. Thus, the motor replacement as part of the emergency repair was authorized. The ambulance is back in service and is d- ing we Recommendation: Staff recommends approval of the Resolution conftnning the emergent y purchase. Attachment: Resolution Page 1 of 3 CITY OF DES PLAINES RESOLUTION R - 177 - 13 A RESOLUTION APPROVING AND AUTHORIZING AN EMERGENCY CONTRACT FOR THE EMERGENCY REPAIR OF AMBULANCE NO. 72. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds for the emergency repair of equipment used by the Fire Department during the 2013 fiscal year; and WHEREAS, the City Code authorizes emergency contracts for special equipment repair without competitive bidding to resolve emergencies affecting the public health and safety, provided that the City Manager presents the emergency contract to the City Council at its next meeting, along with a full report of the circumstances of the emergency; and WHEREAS, City Ambulance No. 72 developed serious mechanical problems that , equired emergency repairs ("Emergency Repairs"); and WHEREAS, promptly restoring City Ambulance No. 72 to safe and reliable service is critical to the public health and safety; and WHEREAS, the Emergency Repairs were performed by Highland Park Ford in the amount of $23,961.88 ("Emergency Contract"); and WHEREAS, sufficient emergency repair funds have been appropriated to finance the Emergency Repairs; and WHEREAS, the City Council has determined that entering into the Emergency Contract to complete the Emergency Repairs was in the best interest of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF EMERGENCY CONTRACT FOR EMERGENCY REPAIRS. The City Council hereby approves the Emergency Contract for the completion of the Emergency Repairs and authorizes the Director of Finance to issue payment to Highland Park Ford in the amount of $23,961.88 for the Emergency Repairs. Page 2 of 3 SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _ day of , 2013. APPROVED this _ day of , 2013. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter NI. Friedman, General Counsel #26187979 v Page 3 of 3 C11oF y zs DES PLAINES ILLINOIS Consent Aienda Item #8 City of Des Plaines Public Works Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: October 18, 2013 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Howard Moser, Superintendent of General Services Cc: Timothy Oakley, Director of Pubiic Works and Engineering P.F,., CFM Re: Advertise for Bid — Parkway Tree Maintenance 2014-201( Issue: The current three-year contract for parkway tree maintenance is due to expire on December 3 _, 20 i 3. A.though the current contractor, Robert W. Hendricksen Co., has performed well in previous years, Staff recommends proceeding with the formal bidding process. Analysis: This bid is for a tree maintenance contractor to perform routine trimming of parkway trees throughout the City. This contract will also require the contractor to perform removal of dead and diseased trees and stumps as assigned by City Staff. The contract will carry a three-year term for FY 2014-2016. Recommendation: Staff requests authorization to bid the contract with an opening date of Friday, November 29, 2013 at 3:00 P.M. This contract will be funded from budgeted Streets and Grounds Maintenance, Tree Maintenance Account (100-50-530-6170) funds of $200,000. Attachment: Bid Specifications Page 1 of 8 2014-2016 TREE MAINTENANCE BID SPECIFICATIONS General Instructions to Bidders and Conditions of Contract 1. Location The trimming and removal of debris and other work covered by this contract will be limited to trees in public parkways and other City property within the boundaries of Des Plaines. Attached maps define areas of contract and any instructions pertaining to areas. Areas will be trimmed in order starting with Area A and working alphabetically. 2. Crews A tree trimming crew shall consist of not less than five (5) men, including a working foreman, with the required equipment to perform tree -trimming operations satisfactorily. 3. Trimming Standards Trimming will be done in accordance with the ANSI A300 Standards, as set forth by the National Arborist Association, as required for Class II Pruning, and in a manner satisfactory to the Public Works Director or his designee. In addition, limbs hanging over the roof of a house or other smaller trees shall be removed. A clearance of fourteen feet (14') over public roadways and ten feet (10') over public walks shall be accomplished; there shall be proper clearance around all public streetlights and all sucker growth along the main trunk below the crown outline shall be removed. When the trimming of a tree has been completed, the area beneath the tree shall be raked and the trimming debris shall be removed from the area. Care shall also be taken not to damage other trees, shrubs, or lawn during the tree trimming operations. Payment for this item will be on a per tree basis in five (5) classes as per item #6 — Compensation, and will include the costs of removing and disposing of debris. Measurements will be taken as per Item #5 — measurement. A chipper machine may be used in disposing of trimming debris. Under no circumstances, shall any person working trimming trees, be permitted to wear or use spurs or climbing irons. 4. Defmition of Trimming Terms In order to eliminate confusion or uncertainty in the use of certain terms relating to the trimming of parkway trees, the following terms will be used as defined below: a.Interfering Branches EXHIBIT A PAGE 1 OF 7 Branches which are growing in contact with man-made structures and, therefore, threatening to or actually damaging them. b. Obstructing Branches Branches which are growing in such a manner that they obstruct the view of traffic control devices or reduce the area of illumination of streetlights. c. Objectionable Branches Branches which are growing in such a manner that they are undesirable if the natural form and shape of a tree is to be achieved. d. Crossing or Rubbing Branches Two (2) or more branches which are growing in contact with each other and are injured and/or weakened by that contact. e.Sucker Growth The bushy and undesirable growth of small shoot on the trunk of a tree or on major limbs in very close proximity to the trunk. 5. Measurement Measurements will be made to the nearest tenth of an inch rounding off to the nearest whole diameter inch. Example: a measurement of 13.4 would be recorded as 13 inch DBH, and a measurement of 13.5 would be recorded as 14 inch DBH. No trees under 3" shall be trimmed. 6. Compensation Compensation for tree trimming shall be calculated on a per tree basis using daily or weekly report totals that will be reviewed and approved by the Director of Public works or his designee. Contractor shall furnish at no additional cost all necessary power saws, ropes, ladders, trucks and any other tools or equipment to do the work in the manner prescribed. Diameter Inch Size: 3" up to and including 12" (DBH) 13" up to and including 24" (DBH) 25" up to and including 36" (DBH) 37" up to and including 48" (DBH) 49" and over (DBH) 7. Emergency Work The successful bidder shall make available emergency crews and equipment on a 24- hour basis subject to immediate call by the City of Des Plaines, in the event of tree damage due to wind, sleet, storm, or any other reason. Bidders are requested to specify hourly rates for such services as set forth in the bid form. EXHIBIT A PAGE 2 OF 7 8. Removal of Debris All debris from tree trimming shall be removed from the site and from the City of Des Plaines immediately after trimming. Payment for removal of debris and furnishing of dump is to be included in the unit prices for trimming. No additional compensation shall be paid. 9. Safe During tree trimming, the Contractor will have the responsibility of blocking the entire street at each intersection using proper signs and barricades to prevent any motorized vehicle from entering, with the exception of State or County highways which will not be completely blocked off. Prior to working on any street, the Contractor shall have the responsibility of notifying the Des Plaines Police and Fire Departments. If the entire street is not properly barricaded when performing tree -trimming operations, the City of Des Plaines will stop work until the proper street barricading is accomplished. The Contractor shall also be required to contact the appropriate State or County agency when engaged in removal work on their rights-of-way. 10. Reporting The successful bidder shall keep daily records and submit copies along with invoices, and any other reports as may be deemed necessary to fulfill the terms and provisions of the contract 11. Public Relations The successful bidder shall endeavor at all times to maintain good public relations. 12. Payment The City of Des Plaines shall make payment provided the work is approved by the City, within thirty (30) days after receipt of approved invoices. Bidders are advised that a maximum of up to, but not exceeding $200,000.00 will be available for work under this contract. 13. Bid Security Each proposal shall be accompanied by a certified check or bid bond payable to the City of Des Plaines in the amount of 5% of the bid maximum ($200,0001 as a guarantee that the successful bidder will, within ten (10) days after being awarded the contract, EXHIBIT A PAGE 3 OF 7 will execute an agreement and file bonds and insurance as required by contract documents. FORFEITURE CLAUSE If the rate at which the work is performed is not, in the judgment of the Director of Public Works or his designee, such as to insure its progress and completion in the time and manner herein specified, or if, at any time, the Contractor refuses or neglects to prosecute the work with the force sufficient for its completion within the specified time, or if in any event the Contractor fails to proceed with the work m accordance with the requirements and conditions of the Specifications, the City shall have full right and authority after giving ten (10) days written notice to the Contractor of its intention to do so, to take the work out of the hands of the Contractor and/or relet the same to other Contractors. TREE REMOVAL STANDARDS Trees to be removed will consist of those designated by the Public Works Director or his designee, which are located on publicly -owned parkways in Des Plaines. Trees to be removed will be marked by City personnel with a fluorescent orange dot. The Public Works Director or his designee will assign addresses to the Contractor. As a general rule, assigned trees must be removed within 30 days of their assignment. Removal shall consist of cutting down each identified tree in a safe manner so as not to unnecessarily endanger life, limb or property. The bid price is to include removal of the tree to ground level, stump grinding, hauling away all debris to an approved disposal site, and a thorough cleanup of the work site including raking and sweeping. No logs will be allowed to remain in Des Plaines. Stumps shall not be left higher than three (3) inches above ground level. Ropes shall be used to lower all limbs of sufficient size that may cause damage to other trees or surrounding public or private property. Trees marked for removal that extend through power and/or telephone wires may require topping. It will be the contractor's responsibility to notify the responsible utility company and make arrangements with this utility company for the topping of these trees so that the final removal of these trees will not be delayed. EXHIBIT A PAGE 4 OF 7 OTHER REQUIREMENTS Safety During tree removals the Contractor will have the responsibility of blocking the entire street at each intersection using proper signs and barricades to prevent any motorized vehicle from entering, with the exception of State or County highways which will not be completely blocked off. Prior to working on any street, the Contractor shall have the responsibility of notifying the Des Plaines Police and Fire Departments. If the entire street is not properly barricaded when performing tree removal operations, the City of Des Plaines will stop work until the proper street barricading is accomplished. The Contractor shall also be required to contact the appropriate State or County agency when engaged in removal work on their rights-of-way. Debris Removal The Contractor shall arrange to keep sidewalks open for traffic when possible. All debris from tree removal operations shall be removed from the site and from the City of Des Plaines the same day it is placed. No debris is to remain in the street or on the sidewalk overnight. Under no circumstances will debris be left on the parkway over the weekend (Saturday or Sunday). Payment for removal and disposal of debris is to be included in the unit prices for tree removal. The Contractor shall remove all surplus materials and debris from the streets as the work progresses so that the public may have the use of the streets a maximum amount of time. Accident Prevention The Contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous in the opinion of the Director of Public Works or authorized representative shall be immediately discontinued by the Contractor upon receipt of instructions from the Director of Public Works or authorized representative to discontinue such practice. The Contractor shall abide by all EPA and OSHA safety standards and regulations. Contractor's Representative The Contractor shall have at all times a competent foreman or superintendent on the job who shall have full authority to act for the Contractor and to receive and execute orders from the Director of Public Works or appointed representative, and any instructions given to such superintendent or person executing work for the Contractor shall be binding on the Contractor as though given to him personally. Contractor's representative must be proficient in the use and interpretation of the English language. The Contractor shall endeavor at all times to maintain good public relations. EXHIBIT A PAGE 5 OF 7 Equipment Under no circumstances shall any motorized equipment be permitted to be driven on the parkways, driveways, or public walks while performing work under the provisions of this contract, with the exception of the stump removal machine or as authorized by the Director of Public Works or authorized representative. PAYMENT FOR SERVICES Billings for services will be accepted on a monthly basis for all work performed under this contract. Payment for tree removals will be made on a unit price per size class basis. (Price for removal of each tree will be determined by the diameter at breast height (d.b.h.) of the tree for the particular size class in which the tree falls.) Payment for stump removal will be withheld at the rate of 25% of class bid price per tree until stump is removed. For payment purposes, diameters of trees removed shall be measured with a standard diameter tape at 4' feet from the ground. In the case of multi -stemmed trees whose crotch is 4% feet from the ground or lower, measurements will be taken one foot below the crotch. Measurement will be rounded to the nearest whole inch, higher or lower, based on 1/2 inch increments. No allowance shall be made for trees that have a crown ratio larger than that of any average tree of same species for that diameter class or for trees that present a particular problem in removing. Payment on any given bill may be withheld by the City for work not completed according to prescribed Specifications. In this event Contractor must correct deficiencies at his own expense before any further payments will be made. STUMP REMOVAL It will be required that all stumps shall be removed within 30 days after the tree has been removed. Stump removal is to include grinding out the stump and surface roots to a minimum of 10 inches below ground level; removing all chips from the stump hole, lawns, sidewalks and streets; and furnishing black soil and back filling the stump hole, graded and seeded with an appropriate sunny grass seed mix. Raking and sweeping of the walks, driveways and streets will be required. The Contractor, when back filling the hole with black soil, shall add extra soil to compensate for soil settling which will occur. Under no circumstances will the City of Des Plaines permit stumps to be ground out and the chips not picked up, or the stump removed, the chips picked up, but no black soil added to the site. If this occurs without justification, the City will assume the Contractor is not satisfactorily performing his stump removal contract with the City of Des Plaines. EXHIBIT A PAGE 6 OF 7 REMOVAL OF DEBRIS All debris from stump removals shall be removed from the site and from the City of Des Plaines within two hours after the debris has been placed. No stump removal debris is to remain in the streets or on public sidewalks. Payment for removal of debris is to be included in the unit prices for tree removal. No additional compensation will be made. EMERGENCY WORK The successful bidder shall make available emergency crews and equipment on a 24-hour basis subject to immediate call by the City of Des Plaines, in the event of tree damage due to wind, sleet, storm, or any other reason. Bidders are requested to specify hourly rates for such services as set forth in the bid form. FORFEITURE CLAUSE If the rate at which the work is performed is not, in the judgment of the Director of Public Works or his designee, such as to insure its progress and completion in the time and manner herein specified, or if, at any time, the Contractor refuses or neglects to prosecute the work with the force sufficient for its completion within the specified time, or if in any event the Contractor fails to proceed with the work in accordance with the requirements and conditions of the Specifications, the City shall have full right and authority after giving ten (10) days written notice to the Contractor of its intention to do so, to take the work out of the hands of the Contractor and/or relet the same to other Contractors. If this proposal is accepted and the undersigned shall fail to contract as aforesaid, and to give the bond for faithful performance and all insurance as required within 10 days after date of award of contract, the City of Des Plaines, shall, at its option, determine that the bidder has abandoned this contract and thereupon this proposal and acceptance thereof shall be null and void and the forfeiture of security accompanying this proposal shall operate and the same shall be the property of the City of Des Plaines as liquidated damages. The City of Des Plaines reserves the right to waive the performance bond requirement for the initial or subsequent contract periods. Questions may be directed to Matt Tarver, Forestry Department, at (847) 391-5473 EXHIBIT A PAGE 7 OF 7 GIY Or DES PLAINES ILLINOIS City of Des Plaines Community Development Building & Code Division 1420 Miner Street Des Platnes. IL 80016 Tel: 847-391-5370 Fax: 847-391-5371 MEMORANDUM Date: September 20, 2013 To: Michael G. Bartholomew. MCP, LEED AP, City Manager From: E. Butch Ehrke, CBO Inspection Supervisor Subject: Conditional Use request for Parking Pad at 1569 Sherman (Case #13 -055 -PP) issue: The petitioner is requesting a Conditional Use as required by Section 10-1-11, 4 (b) of the adopted City Code: to authorize driveway ribbon of 20 to 24 inches along the west side of the driveway for a length of approximately 89 feet. Also, a 24 inch wide ribbon for 41 feet along the east side of the driveway. Analysis: Address: 1569 Sherman Existing Zoning: R-1, Single Family Residential District Petitioner. Liviv Prodan, 1569 Sherman Des Plaines, IL Owner(s): Liviv Prodan, 1569 Sherman Des Plaines, IL The petitioner desires to widen the existing driveway by installing a 20 to 24 inch wide by 89 foot long paver brick ribbon along the West side of the driveway and a 24 inch by 41 foot paver brick ribbon along the East side of the driveway. As well, there will be concrete ribbons of equal size abutting either side of the apron in the parkway with considerations of the tree. Exhibit A depicts the existing driveway that will be expanded with the placement of brick paver ribbons on the private property and concrete ribbons on the parkway. Mr. Prodan is requesting the additional area to allow the traversing of vehides without having incidents of driving on the grass area and providing for rutting and the like. The City Code defines "Parking Pads", as a hard surface that connects to a street or alley, but is not connected to a garage or carport. A parking pad shad be considered a Conditional Use, requiring approval by the City Council. Recommendations: Staff recommends approval of the Conditional Use for the following reasons: 1. This improvement will assist in the care and maintenance of the property by alleviating a potential for rutting and mud conditions along the driveway. 2. The paved surface would not affect any drainage onto neighboring properties. 3. The granting of this Conditional Use will not create any additional burden on the neighborhood. Page 1 of 17 Attachments: Attachment 1: Copy of petitioner's Building Code Variation Application and receipt of fees paid for the request. Attachment 2: Copy of GIS print out that indicates the location of the property Attachment 3: Copy of GIS Aerial Photo that indicates existing conditions. (Photo provided is during the improvements to River Road) Attachment 4: Photos of residence as it exists. Exhibits: Ordinance authorizing a Conditional Use Permit for a parking pad at 1569 Sherman. Exhibit A: Copy of Plat indicating the existing driveway with an indication of the proposed expansion. Page 2 of 17 DO NOT WRITE IN THIS AREA — FOR OFFICE USE ONLY CASE NUMBER: ,'5" 056 -TP Type of Variation: Parking Pad ❑ Driveway M Patio 0 Is the property located in Flood Hazard Zone? Yes jgj No ❑ DATE FILED Fee Paid/Receipt Number 9 g Amount: a -9-O.0 ate: Public Notice sign sent to the City Clerk? Yes ❑ No 0 Scheduled hearing date: Action by Building Code Committee: Finance Department Verification of City Stickers: Address of Property: / 5' 6 9 5 A ER MjSJ Des Plaines, IL. 600 b PL. Property Tax Number09 - t 6 -/ 0 3 - 00,A (From tax bill or township assessor's office) Applicant(s) Name: L iV 1'IJ P& OAR �] Signature 2 f f 1 ' GG i¢l Y Telephone: t.2 Z / 13 9 2-045? Fax: Mailing Address: Sb 9 / h e f /r iot.' PP es Pf4 jnes 114 4 a A0 0/ - Email: 9(v. -op sbe c/Pob • not Property Owner(s) Name: S 401 , Signature Telephone: Fax: — Mailing Address: Email: Is the Contact Person the: Applicant ❑ or Owner -3- Page 3of17 • Attach a current plat of survey of the property with the legal description. • Attach a scaled site plan that shows the proposed (exact) location and (exact) dimensions of the parking pad. • Attach application fee (non-refundable) in the amount of $220.00. Make checks payable to the CITY OF DESPLAINES. PARKING PAD/DRIVEWAY Describe the Variation request. (A VARIATION to Section 11 i .7.1 of the City of Des Plaines Building Code, "Hard Surface Limitations," is requested in conformity with the powers vested in the Building Code Committee). vienj S rn ch-ivP�tk t 28 � r Ltp 2 " 1. Do you currently have an existing front yard parking surface? if so, what is the total area of the existing parking surface (length x width)? f4 2. What are the dimensions of the proposed parking pad/driveway? 3. How far would the parking pad/driveway be from the side lot line? PATIO Describe the Variation Building Code, "Patios," is Committee). uest. (A VARIATION to Secti r ested in conformity wit 515.0 of the City of Des Plaines e powers vested in the Building Code ATTACHMEN— -4. Page 4 of 17 1. What are the dimensions of the proposed patio? 2. What is the distance from the building foundation to the outside edge of the patio? 3. How far is the patio from the closest lot line? I hereby certify that all of the above statements and those contained in any papers or plans submitted herewith are true to the best of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting, maintaining, and removing public hearing notices as may be required, as well as conducting site analysis. \/- tit ea0a4 N 0 - 13 (Signa e of Applicant or Authorized Agent) (Date) N)<- PvtP01;1404 hl o 8 3 (Signa e of Owner) (Date) 5 Page 5 of 17 RECEIPT NUMBER RECEIVED OF ITEM CITY OF DES PLAINES 1420 MINER STREET • DES PLAINES, ILLINOIS 60016-4498 391-5300 DATE ADDRESS AMOUNT TAX-S1AMP NO - ZONING FEE LIBRARY FINES UBRARY COPIERS POLICE COPY FEE POLICE PHOTO FEE ANIMAL REDEMPTION FEE SUBPOENA FEE MISCELLANEOUS -GENERAL REFUNDABLE BOND TOTAL �g Page 6 of 17 Woodland Ave /71 feta 1) j 1611 1690 ,wl , ,J ,d1 aJ a , ,ate JJ 1 _11 J, • j Sherman PI •,SR, 1!611 ,57t 1661, ,607 tdtb l 1 187, U 41 716b • �� Jj -1 A N,/ t y. 3 --1 ji - ii W r i sail- ) 51? ni 1 ,Zj '''gi 1 ,j--1 k,--1 J i -r-p., . J N + Fee 1 ,D station r Fiat N AkrIenaid'S •o 1 se Museum f i 1 _ 0 03 is 2019 GIS Consortium mud AMGF Ino All Rights Re. ved. * _,,;,,wi The GiS t.onsotium and! v iaP Inc. are not Mable for aey use. muse. modification or disclosure of any mispisisesdoci under applicable taw 0 1 100 200ft Hills Ave 4 fibi ty 14, ATTACHMENT 2 • • 2 • 0 • Page " of 17 ATTACHMENT 3 Page 8 of 17 Rig I.1 CITY OF DES PLAINES ORDINANCE M - 27 - 13 AN ORDINANCE APPROVING A CONDITIONAL USE TO AUTHORIZE THE CONSTRUCTION OF A PARKING PAD AT THE PROPERTY LOCATED AT 1569 SHERMAN PLACE, DES PLAINES. ILLINOIS. (CASE #13 -055 -PP). WHEREAS, Liviv Prodan ("Petitioner") submitted an application to the City of Des Plaines Department of Community and Economic Development ("Department") for the approval of a conditional use to allow for the construction of parking pad ("Conditional Use") on that certain property commonly known as 1569 Sherman Place, Des Plaines, Illinois ("Subject Property") in accordance with Section 10-1-11.A.4.b of the City of Des Plaines City Code ("City Code"); and WHEREAS, the Petitioner is the owner of the Subject Property; and WHEREAS, pursuant to Section 10-1-11.A.4.b of the City Code, the construction of a parking pad on the Subject Property is considered a conditional use and must be approved by the City Council; and WHEREAS, the Petitioner made certain representations to the Department with respect to the Conditional Use, which representations are hereby found by the City Council to be material and upon which the City Council relies in approving this request for a Conditional Use subject to certain terms and conditions; and WHEREAS, the City Council has determined that it is in the best interest of the City and the public to grant the Petitioner's application in accordance with the provisions of this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject Property is legally described as follows: LOT 12 1N BLOCK 2 IN RIVER RAND ROAD SUBDIVISION OF LOTS 1 TO 8 IN BLOCK 18 (OR BENNETT BLOCK) AND LOTS 1 TO 13 BLOCK 19 (OR RAND BLOCK) IN PARK ADDITION TO DES PLAINES A 1 Page 10 of 17 SUBDIVISION OF LOTS 17 TO 20 IN HODGES SUBDIVISION OF SECTION 16 AND 17, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 09-16-103-006-0000 Commonly known as 1569 Sherman Place, Des Plaines, Illinois SECTION 3. APPROVAL OF CONDITIONAL USE. Subject to and contingent upon the conditions, restrictions, limitations and provisions set forth in Section 4 of this Ordinance, the City Council hereby approves the Conditional Use to allow for the construction of a parking pad on the Subject Property. SECTION 4. CONDITIONS. The Conditional Use granted in Section 3 of this Ordinance shall be, and is hereby, expressly subject to and contingent upon the development, use, and maintenance of the Subject Property in strict compliance with that certain "Plat of Survey," depicting the Conditional Use in yellow, consisting of one sheet, attached to, and by this reference made a part of, this Ordinance as Exhibit A, except for minor changes and site work approved by the Director of the Department of Community and Economic Development in accordance with all applicable City codes, ordinances, and standards, including, without limitation, Sections 10-1-11, "Driveway, Patio and Other Hard Surface Limitations," of the City Code. SECTION 5. NONCOMPLIANCE. A. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00) for each offense. Each and every day that a violation of this Ordinance is allowed to 2 Page 11 of 17 remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys' fees. B. In the event that the Petitioner fails to develop or maintain the Subject Property in accordance with the plans submitted, the requirements of the City Code, or the conditions set forth in Section 4 of this Ordinance, the Conditional Use approved in Section 3 of this Ordinance may be revoked after notice and hearing. In the event of revocation, the development and use of the Subject Property will be governed by all applicable provisions of the City Code and the Zoning Ordinance. Further, in the event of such revocation of the Conditional Use, the City Manager and City's General Counsel are hereby authorized and directed to bring such enforcement action as may be appropriate under the circumstances. The Petitioner has considered the possibility of the revocation provided for in this Section, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, provided that notice and hearing is provided to the Petitioner. SECTION 6. EFFECTIVE DATE. A. This Ordinance shall be in full force and effect only after the occurrence of the following events: 1. its passage and approval by the City Council in the manner provided by law, 2. its publication in pamphlet form in the manner provided by law; 3 Page 12 of 17 3. the filing with the City Clerk by the Petitioner, not less than 60 days after the passage and approval of this Ordinance, of an unconditional agreement and consent to accept and abide by each and all of the terms, conditions, and limitations set forth in this Ordinance, and demonstrating the Petitioner's consent to its recordation. Said unconditional agreement and consent shall be in substantially the form attached to, and by this reference made a part of, this Ordinance as Exhibit B; and 4. at the Petitioner's sole cost and expense, the recordation of this Ordinance together with such exhibits as the City Clerk deems appropriate, with the Office of the Cook County Recorder. B. In the event that the Petitioner does not file with the City Clerk a fully executed copy of the unconditional agreement and consent referenced in Section 6.A.3 of this Ordinance, within 60 days after the date of passage of this Ordinance by the City Council, the City Council shall have the right, in its sole discretion, to declare this Ordinance null and void and of no force or effect. SECTION 7. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. [SIGNATURE PAGE FOLLOWS] 4 Page 13 of 17 PASSED this _ day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2013. CITY CLERK Peter M. Friedman, General Counsel I, , being the owner or other party in interest of the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the Subject Property in accordance with the terms of this Ordinance. Dated: (Signature) Legal \Ord\Special\CU\DP-Ordinancc Approving a Conditional Use for Liviv Prodan 1569 Shcrman Place Parking Pad 5 Page 14 of 17 PLAT OF SURVEY DESCRIBED AS : LOT 12 IN BLOCK 2 IN RIVER RAND ROAD SUBDIVISION OF LOTS 1 TO 8 LN BLOCK 18 (OR BENNETT BLOCK) AND LOTS 1 TO 13 BLOCK 19 (OR RAND BLOCK) IN PARK ADDITION TO DES PLAINES A SUBDIVISION OF LOTS 17 TO 20 IN HODGES SUBDIVISION OF SECTION 16 AND 17, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. SHERMAN PL. r. kvt' 0.00: - FENCE POST IS 0.32 EAST - EXHIBIT c FRAM MED 8.55 LOT 12 50.00 FENCE POSTE 28 NEST & 0.20 NORTH Page 15 of 1" EXHIBIT B UNCONDITIONAL AGREEMENT AND CONSENT TO: The City of Des Plaines, Illinois ("City"): WHEREAS, Liviv Prodan ("Petitioner") applied to the City of Des Plaines for a Conditional Use to allow for the construction of a parking pad ("Conditional Use") on that certain property commonly known as 1569 Sherman Place, Des Plaines, Illinois ("Subject Property") pursuant to Section I0-I-11.A.4.b of the City of Des Plaines City Code; and WHEREAS, Petitioner is the owner of the Subject Property; and WHEREAS, pursuant to Section 10-1-11.A.4.b of the City Code, the construction of a parking pad on the Subject Property is considered a conditional use and must be approved by the City Council; and WHEREAS, Ordinance No. M-_-13 adopted by the City Council of the City of Des Plaines on , 2013 ("Ordinance"), approved the Conditional Use, subject to certain conditions; and WHEREAS, Petitioner desires to evidence to the City its unconditional agreement and consent to accept and abide by each of the terms, conditions, and limitations set forth in said Ordinance, and the Petitioner desires to evidence its consent to recording the Ordinance against the Subject Property; NOW, THEREFORE, Petitioner does hereby agree and covenant as follows: I. Petitioner shall, and does hereby, unconditionally agree to, accept, consent to and abide by all of the terms, conditions, restrictions, and provisions of that certain Ordinance No. M-_-13, adopted by the City Council on 2013. 2. Petitioner acknowledges and agrees that the City is not and shall not be, in any way, liable for any damages or injuries that may be sustained as a result of the City's review and approval of any plans for the Subject Property, or the issuance of any permits for the use and development of the Subject Property, and that the City's review and approval of any such plans and issuance of any such permits does not, and shall not, in any way, be deemed to insure Petitioner against damage or injury of any kind and at any time. 3. Petitioner has considered the possibility of the revocation provided for in the Ordinance, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, provided that notice and hearing is provided to Petitioner. 7 Page 16 of 17 4. Petitioner agrees to and does hereby hold harmless and indemnify the City, the City's corporate authorities, and all City elected and appointed officials, officers, employees, agents, representatives, and attorneys, from any and all claims that may, at any time, be asserted against any of such parties in connection with (a) the City's review and approval of any plans and issuance of any permits, (b) the procedures followed in connection with the adoption of the Ordinance, (c) the development, construction, maintenance, and use of the Subject Property, and (d) the performance by Petitioner of its obligations under this Unconditional Consent and Agreement. 5. Petitioner shall, and does hereby, agree to pay all expenses incurred by the City in defending itself with regard to any and all of the claims mentioned in this Unconditional Consent and Agreement. These expenses shall include all out-of- pocket expenses, such as attorneys' and experts' fees, and shall also include the reasonable value of any services rendered by any employees of the City. ATTEST: LIVIV PRODAN By: By: SUBSCRIBED and SWORN to before me this _ _ _ _ day of , 2013. Notary Public 8 Page 17 of 17 COMMITTEE OF THE WHOLE PACKET DES PLAINES "•INOh c2mmittee of the Miele Item Ilia City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel. 847-391-5325 Fax: 847-391-5402 Date: 10/24/2013 To: Michael Bartholomew, City Manager CC: Mayor, City Council, City Clerk, Genera' Counsel, Department Directors From: Dorothy Wisniewski, Director of Finance c j) Subj: Resolution R-174.13 November 4, 2013 Warrant Register 1 recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register ... . . .......$4,069,466.15 DW/wj Page 1 of 23 CITY OF DES PLAINES RESOLUTION R-174-13 Be it resolved by the City Council of the City of Des Plaines that the following bills are die and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. November 4, 2013 Page 2 of 23 City of Des Plaines Warrant Register 11/04/2013 ine.ft_• Org Account . _ Vendor Invoice Invoice Desc Amount 1 Fund: 100 - General Fund 2 00 4160 Real Estate Transfer Tax 4106 Janik, Maria & Wally Refund 10/17/13 Real Estate Transfer Tax Refund 10/17/2013 400.00 3 00 4160 Real Estate Transfer Tax 4107 Marrinson, Shirley Refund 10/17/13 Real Estate Transfer lax Refund 10/17/2013 410.00 4 00 4160 Real Estate Transfer Tax 4108 Fitzgerald, Michael & Diane Refund 10/17/13 Real Estate Transfer Tax Refund 10/17/2013 540.00 5 00 4400 Building Permits 4098 Window Works 13070313 Refund Cancelled Permit 10/15/2013 35.00 6 00 4450 Sewer Permits 4100 Hernandez, Francisco 13080170 Refund Sewer Permit 10/15/2013 75.00 7 00 4849 Miscellaneous Revenues 4118 Shreffler, Douglas G Refund 10/22/13 Refund for Duplicate Payment on Lawn Mowing Invoices 10/22/2013 55.63 8 Total 00 - Non Departmental 1073 Bartel, Raymond 1,515.63 10 Elected Office 11 10 5310 Membership Dues 1532 Des Plaines Chamber of Commerce 8306 11/2013-10/2014 Membership Dues 340.00 12 10 6000 Professional Services 2086 Government Consulting Services of IL LLC 121-1013 Lobbyist Services 10/01- 10/15/2013 500.00 13 10 6000 Professional Services 2498 McGuireWoods Consulting LLC 91592306 Lobbyist Services for Sept 2013 2,100.00 14 10 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 708.73 15 10 7000 Office Supplies 1142 Copyset Center 39093 Note Cards 109.00 16 10 7000 Office Supplies 1644 Warehouse Direct 2093485-0 Pens, Clips, Etc 84.55 17 Total 10 - Elected Office 6005 3,842.28 19 City Administration 20 20 5325 Training 1928 Puetz, Kathy Reimb 10/08/2013 Reimb for Outreach & Enrollment Workshop 10/08/2013 53.06 21 20 5340 Pre -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 499101 New Hire Pre -Employment Screenings PW 09/30/2013 75.00 22 20 5340 Pre Employment Exams 1015 Alexian Brothers Corporate Health Svcs 497629 New Hire Pre Employment Screenings PW 09/17/2013 75.00 23 20 5340 Pre -Employment Exams 1320 IL State Police Sept 2013 City Background Check Services Sept 2013 for City Fingerprints 94.50 24 20 6000 Professional Services 4053 Slavin Management Consultants SMC1001.078 Dir CED Project 4862-01 Consulting/Travel Exp Aug 2013 4,653.47 25 20 6000 Professional Services 4053 Slavin Management Consultants SMC1001.077 Dir HR Project 4863-01 Consulting/Travel Exp Aug 2013 3,073.96 26 20 6005 Legal Fees 1073 Bartel, Raymond 13-20 Legal Services for 10/10- 10/17/2013 1,630.00 27 20 6005 Legal Fees 1127 Clark Baird Smith LLP 3805 Legal Services for Sept 2013 4,933.00 28 20 6010 Legal Fees - Labor & Employment 1127 Clark Baird Smith LLP 3788 Legal Services for Sept 2013 8,870.55 29 20 6015 Communication Services 1552 Verizon Wireless 9713199909 Cefb Phone Service for 09/14 10/13/2013 60.82 Page 3 of 23 City of Des Plaines Warrant Register 11/04/2013 Line U Org Account 6015 Communication Services Vendor _ _ 1552 Verizon Wireless Invoice 9713199909 Invoice Desc Cell Phone Service for 09/14- 10/13/2013 Amount 38.01 30 20 31 20 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14 10/13/2013 498.03 32 20 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 478.78 33 20 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14 10/13/2013 119.92 34 20 6015 Communication Services 1201 Sprint 655730511 140 Cell Phone Service 09/02- 10/01/2013 589.35 35 20 6110 Printing Services 1119 Chicago Office Technology Group 256158 Copy Charges 09/01- 10/01/2013 1,966.71 36 20 6110 Printing Services 1119 Chicago Office Technology Group 255430 Copy Charges 08/22/2013 09/22/2013 388.67 37 20 6195 Miscellaneous Contractual Services 1038 Barrett, Don 10/09/2013 Filmed City Council Budget Meeting 10/09/2013 45.00 38 20 6195 Miscellaneous Contractual Services 4087 Angell, Brian 10/09/2013 Filmed City Council Budget Meeting 10/09/2013 45.00 39 20 6195 Miscellaneous Contractual Services 4087 Angell, Brian 10/10/2013 Filmed "Des Plaines At Your Service" 10/10/2013 30.00 40 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 10/09/2013A Filmed City Council Budget Meeting 10/09/2013 63.75 41 20 6195 Miscellaneous Contractual Services 4086 Cumbee, Adam 10/07/2013 Filmed City Council Meeting 10/07/2013 47.50 42 20 6195 Miscellaneous Contractual Services 4086 Cumbee, Adam 10/10/2013 Filmed "Des Plaines At Your Service" 10/10/2013 30.00 43 20 6195 Miscellaneous Contractual Services 4087 Angell, Brian 10/02/2013 Filmed City Council Budget Meeting 10/02/2013 45.00 44 20 6195 Miscellaneous Contractual Services 3404 Scott, Heather M 10/07/2013 Filmed City Council Meeting 10/07/2013 40.00 45 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 10/07/2013 Filmed "Des Plaines At Your Service" 10/07/2013 30.00 46 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 10/09/2013 Pre -Production Meeting "Des Plaines At Your Service" 10/09/2013 30.00 47 20 6195 Miscellaneous Contractual Services 1630 Bach, Amanda 10/07/2013 Filmed City Council Meeting 10/07/2013 75.00 48 20 6305 R&M Equipment 2933 SMS Systems Maintenance Services Inc 0000520622 Server Maintenance Contract Oct 2013 462.00 49 20 6535 Subsidy - Youth Commission 3534 Al Naemy, Josephine Reimb 09/29/13 Youth Commission's Friends Connect Supplies 10/05/2013 18.00 Page 4 of 23 City of Des Plaines Warrant Register 11/04/2013 Line N 50 Org 20 Account 6535 Subsidy - Youth Commission Vendor 3534 AI-Naemy, Josephine Invoice Reimb 9/29/13 Invoice Desc Youth Commission's Friends Connect Supplies 10/05/2013 Amount 2.99 51 20 6535 Subsidy Youth Commission 3534 Al Naemy, Josephine Reimb 09/24/2013 Youth Commission's Friends Connect Supplies 10/05/2013 5.99 52 20 6535 Subsidy Youth Commission 3534 Al Naemy, Josephine Reimb 09/23/2013 Youth Commission Homecoming Parade Supplies 09/29/2013 29.92 53 20 6535 Subsidy Youth Commission 3534 Al Naemy, Josephine Reimb 09/29/2013 Youth Commission's Friends Connect Supplies 10/05/2013 1.00 54 20 6550 Subsidy - Senior Citizen Cab Service 1007 303 Taxi 20502 Subsidized Taxi Voucher Program 08/09-09/25/2013 123.00 SS 20 7000 Office Supplies 1220 Runco Office Supply 555317 0 Copy Paper, Staples, File Folders, Etc 106.22 56 20 7000 Office Supplies 1644 Warehouse Direct 2088546-0 Copy Paper 29.99 57 20 7000 Office Supplies 1644 Warehouse Direct 2089840-0 Copy Paper 29.99 58 20 7000 Office Supplies 1644 Warehouse Direct C2089840-0 Returned Copy Paper (29.99) 59 20 7000 Office Supplies 1220 Runco Office Supply 555654-0 2 ID Card Printer Ribbons 09/2013 109.98 60 20 7320 Equipment < $5,000 1026 CDW Government Inc DQ53177 Lexar Multi -Card Reader 79.24 61 20 8005 Computer Hardware 1026 COW Government Inc FH49558 4 Cisco Conference Phones 4,600.00 62 Total 20 - City Administration 33,648.41 64 Finance 65 30 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 100.77 66 30 7000 Office Supplies 1066 Office Depot 673614010001 Dividers & Copy Paper 8.19 67 30 7000 Office Supplies 2016 Sign A Rama 29936 Engraved Door Sign 33.80 68 Total 30 - Finance 6000 142.76 70 Community Development 71 40 5310 Membership Dues 2409 National Environmental Health Association 3827 Membership Renewal Natl Environmental Health 12/01/13-11/30/14 325.00 72 40 6000 Professional Services 3309 Elevator Inspection Services Inc 42273 Elevator Inspection Services 09/26/2013 R-73-12 261.00 73 40 6000 Professional Services 3309 Elevator Inspection Services Inc 42422 Elevator Inspection Services 09/26/2013.10/04/2013 R-73- 12 1,566.00 74 40 6000 Professional Services 3309 Elevator Inspection Services Inc 42383 Elevator inspection Services 10/01/2013 R-73-12 300.00 75 40 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 334.72 76 40 6195 Miscellaneous Contractual Services 4070 Cerabona, Gale M 3 Recording Secretary for ZBA Minutes 10/8/2013 ARC Min 10/9/2013 100.00 77 40 6195 Miscellaneous Contractual Services 3013 Clauss Brothers Inc 23641 2013 Grass & Weed R-49-12 September 2013 1,387.80 Page 5 of 23 City of Des Plaines Warrant Register 11/04/2013 Line # Org Account 78 40 7000 Office Supplies Vendor 2016 Sign A Rama Invoice Invoice Desc _ 29909 Engraved Name Tags for EDC Members 10/02/2013 Amount 55.96 79 Total 40 - Community Development 4,330.48 81 Public Works & Engineering 82 50 5325 Training 3277 Moser, Howard Reimb 10/6-10/11 Reimb for IL Pub Sery Inst on Supervision Skills Yr 210/6 10/11 648.31 83 50 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 113.26 84 50 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14 10/13/2013 573.21 85 SO 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14 10/13/2013 81.08 86 50 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 413.83 87 50 6015 Communication Services 1201 Sprint 655730511 140 Cell Phone Service 09/02- 10/01/2013 40.24 88 50 6025 Administrative Services 1172 Third Millennium Associates Inc 16249 Utility Bill Rendering 10/18/2013 502.29 89 50 6040 Waste Hauling & Debris Removal 1021 Arc Disposal -Republic Svc #551 0551-010449861 Waste Hauling and Debris Removal 8/29-9/26/2013 6,064.92 90 50 6040 Waste Hauling & Debris Removal 1021 Arc Disposal -Republic Svc 1I551 0000001588 Yard Waste Collection September 2013 6,394.93 91 50 6040 Waste Hauling & Debris Removal 1021 Arc Disposal -Republic Svc #551 0551 010459046 Waste Hauling and Debris Removal 2013 September 341,330.77 92 50 6040 Waste Hawing & Debris Removal 1021 Arc Disposal -Republic Svc #551 0551-010366347 Waste Hauling and Debris Removal 2013 -August 341,330.77 93 50 6045 Utility Locate Services 1052 Julie Inc 2013-0430-4thQtr Locating Fees 4th Quarter 579.60 94 50 6110 Printing Services 1233 Presstech 32480 Leaf Season No Parking Signs 2,460.00 95 50 6115 Licensing/Titles 2293 Tarver, Matthew Reimbursement CDL Reimbursement 50.00 96 50 6135 Rentals - Uniforms 1029 Cintas #22 022642018 Uniform Rental & Cleaning 10/07/2013 70.63 97 50 6195 Miscellaneous Contractual Services 1021 Arc Disposal -Republic Svc #551 0551-010449987 Refuse Collection at Frisbie Center October 2013 159.02 98 50 6195 Miscellaneous Contractual Services 1029 Cintas #22 022642018 Uniform Rental & Cleaning 10/07/2013 100.09 99 50 6195 Miscellaneous Contractual Services 2350 Anderson Elevator Co 137212 2013 Elevator Maintenance- October 1,195.00 100 50 6195 Miscellaneous Contractual Services 1107 Ayres Associates 151193 2013 GIS Mapping for 08/11 10/05/2013 8,497.25 101 50 6195 Miscellaneous Contractual Services 1178 Trugreen 12661344 Fertilizer and Weed Control- 10/1/13 3,314.00 102 50 6310 R&M Vehicles 1157 Wirfs Industries Inc 30640 Ladder Truck 84R Waterway Repair 10/13/2013 3,468.72 Page 6 of 23 City of Des Plaines Warrant Register 11/04/2013 Line ti . Or __, Acc•unt . _ — Vendor Invoice Invoice Desc 103 50 6310 R&M Vehicles 1278 Dave & Jim's Auto Body 13969 Four Wheel Alignment - Police #1 10/08/2013 100.00 104 50 6310 R&M Vehicles 3157 Nemeth Glass of Illinois Inc 103555 Windshield Repair for Police #1 10/02/2013 55.00 105 50 6310 R&M Vehicles 3157 Nemeth Glass of Illinois Inc 103554 DPW Window with Green Tint for #355 10/02/2013 Pest Control at Public Works October 270.36 106 SO 6315 Public Works 1019 Anderson Pest Solutions 2693698 56.50 107 50 6315 Police 2027 American National Skyline Inc 174122 Window Washing at Police 10/5/13 83.00 108 50 6315 Other 1025 Bedco Inc 18723 HVAC Service Call 9/21/13 2,520.00 109 50 6315 Other 1025 Bedco Inc 18722 Cooling Tower Repair 9/21/13 540.00 110 50 6315 Other 1025 Bedco Inc 18737 Relocated Outside Air Sensor 10/3/13 360.00 111 50 6315 Other 1025 Bedco Inc 18732 Repair Sixth Floor HVAC 9/30/13 300.00 112 50 6315 Other 1025 Bedco Inc 18736 Install New Chiller Troubleshooting Lights 10/7/13 595.50 113 50 6315 Other 1311 HiII/Ahern Fire Protection LLC 40668 Fire Sprinkler Inspections - October 2,062.50 114 50 6315 Other 2027 American National Skyline Inc 174121 Window Washing at City Hall 10/5/13 1,054.00 115 50 7000 Office Supplies 1066 Office Depot 667825652001 2014 Calendars for the PW Office 85.71 116 50 7000 Office Supplies 1066 Office Depot 673762009001 Paper, Pens & Markers- 10/03/13 57.35 117 50 7000 Office Supplies 1754 Logsdon Office Supply 0891341-001 Desk Calendars 10/11/13 32.85 118 50 7020 Supplies - Safety 1703 Prosafety Inc 2/763700 Ear Plugs 41.90 119 50 7030 Supplies - Tools & Hardware 1057 Menards 23954 Leaf Rakes 79.90 120 50 7030 Supplies - Tools & Hardware 1057 Menards 24654 Saw Blades, Push Broom and Cable 118.71 121 50 7030 Supplies - Tools & Hardware 1057 Menards 25130 Chisels & Pliers -10/07/13 61.30 122 SO 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-801312 Batteries for Message Boards 2,271.20 123 SO 7040 Supplies • Vehicle R&M 1054 Lee Auto Parts 408.802094 Batteries Returned for Message Boards (256.00) 124 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-802143 Air Filters & Halogen Capsules for PW Stock 63.58 125 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Paris 408-802072 Spark Plugs and Wire for Fire #84 75.23 126 SO 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-802498 Oxygen Sensor for Police #17 42.49 127 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-802144 Air Filters for PW Stock 24.64 128 SO 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 548557 Rotary Assembly & Sensor Kits - PW Stock 482.96 129 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000202532 Receiver for Left & Right SEde PW #245 880.73 Page 7 of 23 City of Des Plaines Warrant Register 11/04/2013 Line # 130 Org 50 Account 7040 Supplies - Vehicle R&M ,Vendor 1677 Wholesale Direct Inc Invoice 000202633 Invoice Desc. Amou , 216.97 Control Unit for PW #63A 131 50 7040 Supplies Vehicle R&M 1719 Auto Werks 2753 Shock Cord & Velcro Sticks for Fire Stock 78.80 132 50 7040 Supplies Vehicle R&M 3518 O'Reilly Auto Parts 2479 167913 Brakes for Vehicle #908 227.20 133 50 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-168514 Return Brake Parts for Vehicle #908 (74.00) 134 50 7040 Supplies Vehicle R&M 1526 Global Emergency Products Inc AG35707 Hydraulic Filter Element for Fire #T81 109.05 135 50 7040 Supplies Vehicle R&M 1643 Golf Mill Ford 340800P Keys for Fuel Truck #58 271.76 136 50 7040 Supplies Vehicle R&M 1643 Golf Mill Ford 339712P Seat Pad and Cover for Fire 49 380.12 137 50 7040 Supplies Vehicle R&M 1643 Golf Mill Ford 341054P Headlamp for Fire #87 85.99 138 50 7040 Supplies - Vehicle R&M 1669 Hoskins Chevrolet Inc. 642670 Cable for PW #1017 40.30 139 50 7040 Supplies Vehicle R&M 1669 Hoskins Chevrolet Inc. 648568 Receptacle & Adapter for Police #26 72.07 140 50 7040 Supplies Vehicle R&M 1202 Standard Equipment Co C87376 Misc Parts for PW #333 1,050.78 141 50 7040 Supplies Vehicle R&M 1202 Standard Equipment Co C87379 Conveyor Hanger Kit for PW #33 2,451.57 142 50 7040 Supplies Vehicle R&M 1202 Standard Equipment Co tC87377 Hopper Chute, Broom and Broom Cover, PW #333 1,623.68 143 SO '7040 Supplies - Vehicle R&M 1202 Standard Equipment Co C87444 Nozzle, Clamp and Bottom Cover, PW #333 981.33 144 50 7040 Supplies Vehicle R&M 1202 Standard Equipment Co C87400 Hopper Door for PW #333 774.98 745 50 7040 Supplies - Vehicle R&M 1154 West Side Tractor W21719 Filter Element for PW #86B 68.70 146 50 7040 Supplies - Vehicle R&M 1154 West Side Tractor W21720 Filter Element Returned (68.70) 147 50 7040 Supplies - Vehicle R&M 1202 Standard Equipment Co C87538 Tow Bar for PW #333 1,001.72 148 50 7040 Supplies Vehicle R&M 1202 Standard Equipment Co C87521 Leaf Pushers - Stock 1,327.90 149 50 7040 Supplies - Vehicle R&M 1202 Standard Equipment Co C87378 Tow Bar for PW #333 998.76 150 50 7040 Supplies - Vehicle R&M 1202 Standard Equipment Co C87399 Suspended Broom Cover for PW #333 402.36 151 50 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 485801 Oil Filter for PW #66A 5.01 152 50 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Svc Inc 280020985 Tires for PW Landscape Trailer 357.64 153 50 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 1232800102 Fuel Cap for PW Stock 78,92 154 50 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 1232830148 Air Filters for Fire #63 266.26 155 50 7040 Supplies Vehicle R&M 1154 West Side Tractor W21687 Filter Element for PW #868 68.70 Page 8 of 23 City of Des Plaines Warrant Register 11/04/2013 Line 4 156 Org 50 Account 7040 Supplies - Vehicle R&M Vendor 1054 Lee Auto Parts Invoice 408-801025 Invoice Desc Battery Returned Amount (16.00) 157 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408 800753 Batteries for PW 4251 249.98 158 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408 800752 Sway Bar Link for PW 4908 8.99 159 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-800796 Ball Joints and Tie Rods for Police 41 587.14 160 50 7040 Supplies Vehicle R&M 1062 NAPA of Des Plaines 484672 Oil, Fuel, Air & Hydraulic Filters 65.42 161 SO 7040 Supplies Vehicle R&M 1062 NAPA of Des Plaines 485761 Brake Pads and Rotors for PW 4140 223.53 162 SO 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-800665 Battery for Fire 485 141.99 163 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-800161 Battery for PW 425 (Sidewalk Sweeper) 86.99 164 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-800104 Radiator Cap for Fire 463 3.99 165 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-799666 Micro V belt for Fire 463 35.19 166 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-799698 Micro V belts for Fire 463 94.38 167 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-801298 Calipers for Police Vehicle 41 78.79 168 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-802369 Fuel & Air Filters Stock 153.66 169 50 7040 Supplies • Vehicle R&M 1054 Lee Auto Parts 408-802320 Front Hub Assembly for Fire 460 465.58 170 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408 802293 Air, Fuel, Cabin Filters & Wheel Nuts for Police 417 163.60 171 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-802322 Serpentine Belt for Fire 460 26.99 172 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-802538 Battery for PW 41017 111.99 173 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-800843 Front Control Arms for Police 41 239.58 174 SO 7045 Supplies - Building R&M 1013 Ace Des Plaines Inc 229866 Great Stuff Insulation 14.95 175 SO 7045 Supplies - Building R&M 1057 Menards 25195 Copper Pipe and Brass Fittings 436.99 176 50 7055 Supplies - Street R&M 1047 Home Depot Credit Svcs 8020937 Concrete and Color 47.77 177 50 7055 Supplies - Street R&M 1067 Orange Crush 446624 Asphalt for Pothole Repair 10/3/13 101.49 178 50 7055 Supplies - Street R&M 1067 Orange Crush 446393 Asphalt for Pothole Repair 10/1/13 101.49 179 50 7055 Supplies - Street R&M 1067 Orange Crush 446511 Asphalt for Street Resurfacing 10/2/13 1,109.25 180 50 7055 Supplies - Street R&M 1067 Orange Crush 446887 Asphalt for Utility Cut Repair 10/7/13 180.84 181 50 7055 Supplies Street R&M 1067 Orange Crush 446007 Asphalt for Utility Cut Repair 9/27/13 528.36 Page 9 of 23 City of Des Plaines Warrant Register 11/04/2013 IL " } _ : _Y - Vendor 1067 Orange Crush Invoice _ 446189 Invoice Desc Asphalt for Pothole Repair 9/30 Amount 78.03 182 50 7055 Supplies - Street R&M 183 50 7055 Supplies Street R&M 1067 Orange Crush 446728 Asphalt for Pothole Repair 10/4/13 103.02 184 50 7055 Supplies Street R&M 1067 Orange Crush 447119 Asphalt for Utility Cut Repair 10/9/13 996.54 185 50 7055 Supplies - Street R&M 1067 Orange Crush 445730 Asphalt for Utility Cut Repair 9/25/13 833.85 186 50 7300 Uniforms 1703 Prosafety Inc 2/763770 Carhartt for Three Mechanics 481.35 187 Total 50 - Public Works & Engineering 6015 749,980.92 189 Police Department 190 60 5325 Training 1182 Safety Tech & Rescue Training Group S013 10 109 Training for Gas Masks, CPR, & AED Oct 2, 2013 860.00 191 60 5325 Training 1261 Northeast Multiregional Training 173647 Training Sept 25-27, 2013 50.00 192 60 5325 Training 1261 Northeast Multiregional Training 173907 Use of Force Training Oct 3, 2013 756.00 193 60 5325 Training 3765 Braski, Nicholas Reimb 09/09/2013 Reimbursement for Meals Sept 9-19,2013 455.40 194 60 6015 Communication Services 1552 Verizon Wireless 9713199909 CeII Phone Service for 09/14 10/13/2013 266.19 195 60 6015 Communication Services 1680 Pacific Telemanagement Services 577020 Payphone Service Nov 2013 228.00 196 60 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 546.36 197 60 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for09/14- 10/13/2013 1,388.61 198 60 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 726.06 199 60 6015 Communication Services 1201 Sprint 655730511-140 Cell Phone Service 09/02- 10/01/2013 49.99 200 60 6110 Printing Services 1142 Copyset Center 39175 500 Police Sticker Notices 125.00 201 60 6110 Printing Services 1142 Copyset Center 37818 500 Parking Ticket Books 2,175.00 202 60 6185 Animal Control 1266 Northwest Animal Hospital 00308601 Stray Animals Sept 2013 318.00 203 60 6185 Animal Control 3413 Tomahawk Live Trap LLC *202385* Six (6) Animal Traps 301.71 204 60 6190 Tow/Storage/Abando ned Fees 1567 Schimka Auto Wreckers, Inc 10/01/2013 Towing Services Sept 2013 40.00 205 60 6195 Miscellaneous Contractual Services 4076 Restore Construction Incorporated SI 33655 Board -up Service Sept 23, 2013 608.00 206 60 6195 Miscellaneous Contractual Services 1683 Thomson Reuters 828146659 Investigations Database Sept 2013 122.37 207 60 6195 Miscellaneous Contractual Services 1517 Trans Union LLC 09355442 Investigations Database Sept 2013 103.85 208 60 6195 Miscellaneous Contractual Services 1572 lexisNexis Risk Data Management Inc 1037713- 20130930 Investigations Database Sept 2013 366.55 209 60 6195 Miscellaneous Contractual Services 1077 Shred it USA - Chicago 9402610661 Shredding Services Oct 1, 2013 91.60 Page 10 of 23 City of Des Plaines Warrant Register 11/04/2013 Line ft Org Account 65 Vendor Invoice Invoice Desc Amount 210 60 6195 Miscellaneous Contractual Services 1077 Shred -it USA - Chicago 9402643036 Shredding Services Oct 8, 2013 91.60 211 60 6305 R&M Equipment 2314 Kara Co Inc 295134 Calibrate Total Station on 10/08/2013 50.00 212 60 6310 R&M Vehicles 1045 Havey Communications 2994 Repair of Light Bar Switch 10/02/2013 186.70 213 60 6310 R&M Vehicles 1075 Royal Touch Car Wash 1489 Squad Car Washes Sept 2013 45.00 214 60 6345 R&M Police Range 1025 Bedco Inc 18729 Filter Replacement at Range Sept 26, 2013 676.80 215 60 7000 Office Supplies 1389 Garvey's Office Products PINV664274 Copy Paper, Desk Pads 840.36 216 60 7000 Office Supplies 1389 Garvey's Office Products PINV670881 Tape, Markers, Pens, Organizers 363.89 217 60 7120 Gasoline 3765 Braski, Nicholas Reimb 09/09/2013 Reimbursement for Meals Sept 9.19, 2013 182.26 218 60 7200 Other Supplies 1046 Hinckley Spring Water Co 7017381 092813 Water Supply Sept 12 & 26, 2013 122.96 219 60 7200 Other Supplies 1389 Garvey's Office Products PINV669236 Chairmat 104.99 220 60 7200 Other Supplies 1389 Garvey's Office Products PINV668633 Six Chairmats 585.94 221 60 7200 Other Supplies 2314 Kara Co Inc 295152 Reflective Tape 76.80 222 60 7300 Uniforms 1489 JG Uniforms Inc 31869 Vest Cover for New Officer 110.00 223 Total 60 - Police Department 13,015.99 225 Emergency Management Agency 226 65 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 274.89 227 65 6195 Miscellaneous Contractual Services 3429 Carroll, Beverly 5 13-3 EMA Division Coordinator Service July 1 to Sept. 30, 2013 625.00 228 65 6195 Miscellaneous Contractual Services 1836 Portera, Francesco 13-3 Citizen Corps Coordinator Service July 1 to Sept. 30, 2013 625.00 229 65 7035 Supplies - Equipment R&M 1745 Suburban Accents Inc 20428 Repair of Lettering for Fire Corps Unit #6 275.00 230 6S 7200 Other Supplies 4092 FulLife Safety Center 23109 Safety Equipment & Type 3 Vests for Volunteers 384.96 231 65 7300 Uniforms 1121 Chief Supply Corp 310283 6 Badge Wallets for Volunteer Staff 176.63 232 65 7300 Uniforms 4092 FulLife Safety Center 23232 21 Uniform Jackets for Volunteers 1,080.15 233 Total 65 - Emergency Management Agency 3,441.63 235 Fire Department 236 70 5325 Training 1349 MABAS Division 3 FALL TR141 2013 NIPSTA Fall Training 2,700.00 237 70 5325 Training 1482 Metropolitan Fire Chief Association of IL October 17, 2013 2013 Fall Symposium 11/06/2013 125.00 238 70 5325 Training 1743 IL Fire Chiefs Association FO -130917 Instructor I Class Nov 2013 & Leadership 11 Dec 2013 600.00 239 70 5325 Training 2036 Fire Investigators Strike Force October 10, 2013 5 Attendees For Seminar 10/09/2013 150.00 240 70 5345 Post -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 498671 Annual Phys°ca' 09/24/2013 454.00 Page 11 of 23 - A 241 70 5345 Post -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 499104 Annual Physicals 09/27 & 09/30/2013 879.00 242 70 5345 Post Employment Exams 1015 Alexian Brothers Corporate Health Svcs 498522 Annual Physicals 09/17, 09/18, 09/20 & 09/26/2013 1,333.00 243 70 5345 Post Employment Exams 1015 Alexian Brothers Corporate Health Svcs 499763 Annual Physicals 10/03 & 10/04/2013 825.00 244 70 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 317.96 245 70 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 630.81 246 70 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 178.02 247 70 6305 R&M Equipment 2266 Underwriters Laboratories Inc 710151215227 T84 & Ground Ladder Inspections 08/27 & 08/28/2013 1,428.40 248 70 7000 Office Supplies 1220 Runco Office Supply 556203-1 Magnet Tape For Dry Erase Boards 34.76 249 70 7000 Office Supplies 1220 Runco Office Supply 556203 0 Two Dry Erase Boards 171.70 250 70 7000 Office Supplies 1428 Employee Data Forms Inc 14-70664 Employee Data Calendars 2014 54.00 251 70 7035 Supplies - Equipment R&M 1066 Office Depot 666778542001 C Batteries For Meters 10/09/2013 61.20 252 70 7035 Supplies Equipment R&M 1519 Sensit Technologies 0187056 IN Six Carrying Cases For Meters 287.53 253 70 7035 Supplies Equipment R&M 1676 Bill's Power Equipment Repair 0041045 Small Motor Parts -Intake Gasket, Fuel Filter, Gauge Tool 24.43 254 70 7035 Supplies Equipment R&M 1747 Murphy's Contractors Equipment Inc 163589 Screws, Gaskets Nuts, Filters for Annual Service to Small Motors 120.72 255 70 7035 Supplies - Equipment R&M 1747 Murphy's Contractors Equipment Inc 163712 Dura Rope For Small Motors 10.25 256 70 7035 Supplies - Equipment R&M 2054 Breathing Air Systems 1034406 -IN Kit of Series Valves for SCBA 65.85 257 70 7200 Other Supplies 1571 Welding Industrial Supply Corp 1539027 Oxygen Cylinders For September 2013 165.53 258 70 7200 Other Supplies 1740 Detroit Industrial Tool 905071 Reciprocal Saw Blades 86.66 259 70 7200 Other Supplies 2265 WorldPoint ECC Inc 5368988 CPR Supplies - Training Masks, Shields, Lung Bags, Pads 159.65 260 70 7200 Other Supplies 4095 Promos 911 Inc 4063 Public Ed Helmets 10/02/13 231.26 261 70 7300 Uniforms 1148 WS Darley & Co 17094311 Hip Boots 236.64 262 70 7300 Uniforms 3613 MDI Worldwide 00431794 Emergency Responder Vests 446.94 263 70 7320 Equipment < $5,000 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 (649.99) 264 70 7320 Equipment < $5,000 2240 United Radio Communications 24428200 Radio For Fire Prevention Vehicle 1,146.08 265 Total 70 - Fire Department 12,274.40 267 Fire & Police Commission 268 75 7550 Miscellaneous Expenses 2665 Wax, Alan Reimb 10/02/13 Reimb For City Budget Hearing 10/02/2013 64.65 269 Total 75 - Fire & Police Commission 64.65 Page 12 of 23 City of Des Plaines Warrant Register 11/04/2013 Line tl Org Account Vendor -4.6, Invoice Invoice Desc Amount 271 Overhead 272 90 6015 Communication Services 1027 Call One 10/15/2013 Telecommunications Service 10/15 11/14/2013 4,732.18 273 90 6030 AMB Fee Processing Services 1056 Medical Reimbursement Svcs Inc 3500 Collection Service for Sept 2013 86.25 274 90 6140 Leases 3827 Pitney Bowes Inc 2374611 0713 Postage Machine Lease 09/30 10/30/2013 348.34 275 90 6500 Subsidy Historical Museum 1717 Des Plaines Historical Society Nov 2013 Historical Society Monthly Subsidy for Nov 2013 2,916.67 276 90 7000 Office Supplies 3827 Pitney Bowes Inc 463097 Postage Machine Toner 83.99 277 Total 90 - Overhead 6195 8,167.43 279 N/A 11705 'Prepaid Expenses 11573 IL Fire & Police Commissioners 'October 1, 2013 2014 Membership Dues 375.00 280 Total N/A 59158 Engr-Miner Streetscape Improv 09/0109/28/2013 20,532.40 287 375.00 282 Total 100 - General Fund 830,799.58 285 Fund: 201- TIF #1 Downtown Fund 286 00 6000 Professional Services 1199 Spaceco Inc 59158 Engr-Miner Streetscape Improv 09/0109/28/2013 20,532.40 287 00 6000 Professional Services 1332 Kane McKenna & Associates Inc 11915 TIF Consulting/Monitoring Services R-55 13 for Sept 2013 187.50 288 00 6150 City Maintenance 1178 Trugreen 12933812 Weed Control in TIF 1 - 10/8/13 199.95 289 00 6150 City Maintenance 3702 Northwest Landscape Services Inc 130595 Supplemental Watering of Landscape Beds September 235.75 290 00 6150 City Maintenance 3702 Northwest Landscape Services Inc 130594 2013 Contractual Landscape Maintenance -Sept. 5,600.99 291 00 6195 Miscellaneous Contractual Services 1019 Anderson Pest Solutions 2693699 Pest Control at Train Depot October 36.00 292 00 695 Miscellaneous Contractual Services 1021 Arc Disposal -Republic Svc #551 0551-010454015 Refuse Collection at Metro Square October 98.31 293 00 6195 Miscellaneous Contractual Services 1025 Bedco Inc 18733 HVAC Repair at Train Depot 9/30/13 180.00 294 00 6195 Miscellaneous Contractual Services 1728 Total Parking Solutions Inc 102339 Web Office Annual Fee 10/07/13-10/06/14 4,200.00 295 00 6195 Miscellaneous Contractual Services 1931 Oui Oui Enterprises LLC 34933 Portable Toilet Rental 8/22- 9/21 80.00 296 00 6195 Miscellaneous Contractual Services 1515 White Way Sign & Maintenance Co CD2008086456 Sign Maintenance September 71.67 297 00 6195 Miscellaneous Contractual Services 1544 Fox Valley Fire & Safety 790323 Sprinkler Repair 9/27/13 690.00 298 00 6601 Subsidy - Business Assistance 3979 Elite Training & Fitness Grant 10/13/2013 Downtown Business Assistance Grant Refund 10/13/2013 2,401.50 299 00 8100 Improvements 4084 Trine Construction Corporation 1476 Miner -01 1476 Miner St - 8 inch Fire Service 09/23-09/27/2013 9,700.00 Page 13 of 23 Line ti Org Account 300 8375 Bank/Trust/Agency Fees City of Des Plaines Warrant Register 11/04/2013 Vendor 1718 Amalgamated Bank of Chicago Invoice Invoice Desc 1853018001-2013 2013 Bank/Agency Fees for Bond Series 20078 Amount 100.00 301 Total 00 - Non Departmental 44,314.07 303 Total 201- TIF #1 Downtown Fund 44,314.07 306 Fund: 203 - TIF #3 Wille Road Fund 307 00 6000 Professional Services 1332 Kane McKenna & Associates Inc 11915 TIF Consulting/Monitoring Services R-55 13 for Sept 2013 187.50 308 Total 00 - Non Departmental 329 187.50 310 Total 203 - TIF #3 WiIle Road Fund 187.50 313 Fund: 204 - TIF #4 Five Corners Fund 314 00 6000 Professional Services 1332 Kane McKenna & Associates Inc 11915 TIF Consulting/Monitoring Services R-55 13 for Sept 2013 187.50 315 Total 00 - Non Departmental 329 187.50 317 Total 204 - TIF #4 Five Corners Fund 187.50 320 Fund: 205 - TIF #5 Perry/Lee Fund 321 00 6000 Professional Services 1332 Kane McKenna & Associates Inc 11915 TIF Consulting/Monitoring Services R-55-13 for Sept 2013 187.50 322 Total 00 - Non Departmental 329 187.50 324 Total 205 - TIF #5 Perry/Lee Fund I 187.50 327 Fund: 206 - TIF #6 Mannheim/Higgins Fund 328 00 6000 Professional Services 1332 Kane McKenna & Associates Inc 11915 TIF Consulting/Monitoring Services R-55-13 for Sept 2013 187.50 329 Total 00 - Non Departmental 1744 IL Secretary of State 187.50 331 Total 206 - TIF #6 Mannheim/Higgins Fund 187.50 334 Fund: 260 - Asset Seizure Fund 335 00 6115 Licensing/Titles 1744 Q Secretary of State 2011 Dodgen 2013 License Plates and Title for New Vehicle 105.00 336 00 6115 Licensing/Titles 1744 IL Secretary of State 5247686-2013 2013 License Renewal 101.00 337 00 8005 Computer Hardware 1315 IL Public Safety Agency Network 20131003-1 Five Modems for Squads 500.00 338 00 8010 Furniture & Fixtures 1220 Runco Office Supply 556382-0 Six Chairs for Interview Rooms 269.40 339 Total 00 - Non Departmental 975.40 341 N/A 2484 Seized/Pending 1320 IL State Police 13-15382 Forfeiture Award 437.00 Forfeit 342 Total N/A 437.00 344 Total 260 - Asset Seizure Fund 1,412.40 Page 14 of 23 290.001 City of Des Plaines Warrant Register 11/04/2013 ine 4 ,, • • . Ls ;.--.,-Vendor Invoice Invoice Descizi- Amount 347 Fund: 300 - Debt Service Fund 1123 Christopher B Burke Engineering LTD 348 00 8375 Bank/Trust/Agency Fees 1718 Amalgamated Bank of Chicago 1853018001 2013 2013 Bank/Agency Fees for Bond Series 2007B 290.00 349 Total 00 - Non Departmental 12,179.68 290.00 351 iTotal 300 - Debt Service Fund 354 Fund: 400 - Capital Protects Fund 355 00 6000 Professional Services 1123 Christopher B Burke Engineering LTD 112974 Drainage Study-Oakton & Maple 09/01-09/28/2013 2,746.48 356 00 6000 Professional Services 3807 Chastain & Associates LLC 0000004 2013 Cont C - Construction Engr09/01 09/28/2013 12,179.68 357 00 6000 Professional Services 1394 Gewalt Hamilton Associates Inc 4684.4001 Construction Observation -2013 CIP Contract B 08/06- 09/22/2013 8,070.17 358 00 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 165.85 359 00 6025 Administrative Services 1172 Third Millennium Associates Inc 16249 Utility Bill Rendering 10/18/2013 251.15 360 00 6195 Miscellaneous Contractual Services 1165 Union Pacific Railroad 90038210 Levee 50 Embankment Wrk Flagger Fee 08/13-08/15/2013 2,732.53 361 00 8100 Improvements 1328 John Neri Construction Company Inc 2013 -B -P1 2013 CIP Storm Sewer Contract B 09/16-10/11/2013 169,648.07 362 00 8375 Bank/Trust/Agency Fees 1718 Amalgamated Bank of Chicago 1853017002-2013 2013 Bank/Agency Fees for Bond Series 2007A 140.00 363 00 8375 Bank/Trust/Agency Fees 1718 Amalgamated Bank of Chicago 1853017002-2013 2013 Bank/Agency Fees for Bond Series 2007A 250.00 364 Total 00 - Non Departmental 196,183.93 L366 Notal 400 - Capital Projects Fund 196,183.93 369 Fund: 410 - Equipment Replacement Fund 370 70 8020 Vehicles 1146 Currie Motors 173638 Replacement Of Fuel Truck #59- Ford F-350 P/U Truck 34,900.00 371 70 8020 Vehicles 1488 RA Adams Enterprises Inc 719521 Transfer Tank & Cover For New Fuel Truck 955.88 372 70 8020 Vehicles 1745 Suburban Accents Inc 20429 Graphics & Lettering On F350 Fuel Truck Inds Chevrons 1,125.00 373 70 8020 Vehicles 4096 Line -X of Northern 'L 1205 Bedliner For Fuel Truck 435.00 374 Total 70 - Fire Department 37,415.88 376 Total 410 - Equipment Replacement Fund 37,415.88 379 Fund: 420 - IT Replacement Fund 380 00 8005 Computer Hardware 1026 CDW Government Inc FK79817 A\C Unit for Computer Room 7,131.85 381 Total 00 - Non Departmental 7,131.85 383 (Total 420 - IT Replacement Fund 1 7,131.851 Page 15 of 23 City of Des Plaines Warrant Register 11/04/2013 Line tt Org Account Vendor Invoice Invoice Desc Amount 386 Fund: 500 - Water/Sewer Fund 387 00 4601 New Construction Sale of Water 4105 NPL Construction Company 20130900003 Hydrant Meter Refund 10/16/2013 (265.28) 388 00 6000 Professional Services 1394 Gewalt Hamilton Associates Inc 4684.005-1 Engr Design Stormwater Master Plan Area 108/26- 09/22/2013 9,705.49 389 00 6015 Communication Services 1027 CaII One 10/15/2013 Telecommunications Service 10/15 11/14/2013 174.97 390 00 6015 Communication Services 1027 Call One 10/15/2013 Telecommunications Service 10/15-11/14/2013 556.54 391 00 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14 10/13/2013 97.97 392 00 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 551.12 393 00 6015 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 283.20 394 00 6015 Communication Services 1201 Sprint 655730511-140 Cell Phone Service 09/02 10/01/2013 99.98 395 00 6045 Utility Locate Services 1052 Julie Inc 2013-0430-4thQtr Locating Fees 4th Quarter 597.17 396 00 6045 Utility Locate Services 1052 Julie Inc 2013-0430-4thQtr Locating Fees 4th Quarter 579.60 397 00 6180 Water Sample Testing 1642 Suburban Laboratories, Inc 31551 Water Testing -09/17/2013 and 09/24/2013 337.00 398 00 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 13-467 Water Meter Tests -10/08/13 52.40 399 00 6195 Miscellaneous Contractual Services 1559 Continental Weather Svc 13222 Weather Service -October 150.00 400 00 6305 R&M Equipment 1071 Pomp's Tire Svc Inc 280021243 Repaired Flat Tire on PW #10W 10/03/2013 250.00 401 00 6340 R&M Sewer System 1390 Gasvoda & Associates Inc 13150788 Pump Repair -Peterson Lake 9/17/13 Flood 2013 24,106.40 402 00 6340 R&M Sewer System 1390 Gasvoda & Associates Inc 13RS0017 Credit 9/30/13 (1,800.00) 403 00 6340 R&M Sewer System 1390 Gasvoda & Associates Inc 13150826 Pump 1 Assessment -Peterson Lakes 9/26/13 Flood 2013 4,538.60 404 00 6510 Subsidy - Flood Assistance 4103 Herman, Elizabeth FRP13-032 Flood Rebate 09/17/2013 2,000.00 405 00 7020 Supplies - Safety 1703 Prosafety Inc 2/764440 Safety Gloves -09/30/13 234.20 406 00 7030 Supplies Tools & Hardware 1057 Menards 25086 Toolbox & Pliers -10/07/13 85.47 407 00 7030 Supplies Tools & Hardware 1709 Ziebell Water Service Products Inc 222257-000 Hydrant Wrench -10/02/13 54.00 408 00 7035 Supplies - Equipment R&M 1054 Lee Auto Parts 408-801100 Antenna -10/04/13 9.39 409 00 1035 Supplies - Equipment R&M 1054 Lee Auto Parts 408-800788 Car Cleaners -10/03/13 20.27 410 00 7040 Supplies - Vehicle R&M 1471 Sewer Equipment Company of America 0000129331 Z -Bar Handle for PW #185 16.32 411 00 7040 Supplies Vehicle R&M 1088 Atlas Bobcat Inc B47945 Harnesses and Sensor for PW #43W 209.38 Page 16 of 23 City of Des Plaines Warrant Register 11/04/2013 Line q 412 Org 00 Account 7050 Supplies - Streetscape Vendor 1757 .ICK Contractors Inc Invoice 12647 Cell Phone Service for 09/14 Invoice Desc Topsoil -09/25/13 Amount 600.00 413 00 7070 Water Meters 1303 HD Supply Waterworks LTD B569158 2013 Water Meters 2,350.00 414 00 7070 Other 1072 Prairie Material Sales Inc 885131087 Concrete 09/23/13 135.50 415 00 7070 Other 1072 Pra'rie Material Sales Inc 885183256 Concrete -10/08/13 471.50 416 00 7070 Other 1072 Prairie Material Sales Inc 885148706 Concrete -09/26/13 135.50 417 00 7070 Other 1072 Prairie Material Sales Inc 885138069 Concrete -9/27/13 135.50 418 00 7070 Other 1072 Prairie Material Sales Inc 885170033 Concrete 10/01/13 135.50 419 00 7070 Other 1072 Prairie Material Sales Inc 885146408 Concrete -09/30/13 692.50 420 00 7070 Other 1709 Ziebell Water Service Products Inc 222334-000 B -Box Keys• 10/08/13 302.00 421 00 7070 Other 1709 Ziebell Water Service Products Inc 222139-000 6" Couplings -09/25/13 245.00 422 00 7070 Other 3214 Kieft Brothers Inc 197949 Manhole Parts -09/10/13 1,226.28 423 00 7070 Other 3214 Kieft Brothers Inc 198237 48" Manhole -09/19/13 1,024.36 424 00 7070 Other 4093 HDS White Cap Construction 605060599 00 Concrete Stakes -10/02/13 41.62 425 00 7070 Other 1303 HO Supply Waterworks LTD B538525 6" Valve -09/26/13 965.00 426 00 7070 Other 1303 HD Supply Waterworks LTD 13546194 3/4" Ball Corporations 09/27/13 267.00 427 00 7070 Other 1303 HD Supply Waterworks LTD B538535 6" Sleeve -09/25/13 425.00 428 00 7070 Other 1303 HD Supply Waterworks LTD B539622 6" Valve -09/25/13 1,484.00 429 00 7070 Other 1392 Geiser -Berner Plumbing Service Inc 0020396 Faucet Rebuild Kit -10/09/13 17.40 430 00 7070 Other 1550 Addison Building Material Co 756198 Pipe Paste -09/23/13 100.39 431 00 7070 Other 1072 Prairie Material Sales Inc 885142292 Concrete -09/24/13 203.25 432 00 7070 Other 1162 Vollmer Inc 160453 60" Valve Vault -09/16/13 637.00 433 00 7070 Other 1162 Volimar Inc 160164 36" Manhole Bottoms- 09/17/13 105.00 434 00 7070 Other 1303 HD Supply Waterworks LTD 8591308 6" Tee & Assembly -10/07/13 400.00 435 00 7070 Other 1303 HD Supply Waterworks LTD 8540569 6" Repair Clamps & Fittings- 09/26/13 1,761.50 436 00 7070 Other 1303 HD Supply Waterworks LTD B538470 6" x 15" Clamps -09/25/13 1,558.00 437 00 7075 Supplies - Sewer System Maintenance 1057 Menards 24772 Concrete Forms -10/02/13 15.18 438 00 7075 Supplies - Sewer System Maintenance 1072 Prairie Material Sales Inc 885175859 Concrete -10/04/13 505.38 439 00 7075 Supplies - Sewer System Maintenance 1072 Prairie Material Sales Inc 885183257 Concrete -10/08/13 135.50 440 00 7075 Supplies - Sewer System Maintenance 1202 Standard Equipment Co C87777 Concave Saw -10/09/13 100.44 441 00 7075 Supplies Sewer System Maintenance 1255 Neenah Foundry Co 784519 Manhole Uds-10/07/13 672.00 442 00 8015 Equipment 1026 CDW Government Inc DR46885 Water Plant UPS Replacement 4,996.64 443 00 8015 Equipment 1564 EJ Equipment Inc E11595 Inspection Camera 9,075.00 444 Total 00 - Non Departmental 73,563.13 446 30 6015 Communication 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14 33.94 Services 10/13/2013 447 30 6025 Administrative 1034 Suwinski, Daniel W 10/08-10/23/2013 Water Meter Reads 10/08- 1,220.85 Services 10/23/2013 Page 17 of 23 City of Des Plaines Warrant Register 11/04/2013 Line tt Org Account 00 Vendor Invoice Invoice Desc Amount 448 30 6025 Administrative Services 1042 Musillami, Frank 10/08-10/23/2013 Water Meter Reads 10/08- 10/23/2013 729.13 449 30 6025 Administrative Services 1051 Kallio, Jukka 10/08 10/23/2013 Water Meter Reads 10/08 10/23/2013 1,622.54 450 30 6025 Administrative Services 1172 Third Millennium Associates Inc 16249 Utility Bill Rendering 10/18/2013 1,178.46 451 30 6025 Administrative Services 1608 Fox, Saul 10/08.10/23/2013 Water Meter Reads 10/08- 10/23/2013 1,100.29 452 30 7000 Office Supplies 1066 Office Depot 673614010001 Dividers & Copy Paper 72.24 453 Total 30 - Finance 480 5,957.45 6305 R&M Equipment 455 Total 500 - Water/Sewer Fund 79,520.58 458 Fund: 510 - City Owned Parking Fund 459 00 6015 Communication Services 1027 Call One 10/15/2013 Telecommunications Service 10/15-11/14/2013 479.21 460 00 6015 Communication Services 1027 Call One 10/15/2013 Telecommunications Service 10/15-11/14/2013 95.81 461 Total 00 - Non Departmental 575.02 463 Total 510 - City Owned Parking Fund r 575.02 466 Fund: 520 - Metra Leased Parking Fund 467 00 6195 Miscellaneous Contractual Services 1728 Total Parking Solutions Inc 102339 Web Office Annual Fee 10/07/13-10/06/14 3,360.00 468 Total 00 - Non Departmental 6015 3,360.00 470 Total 520 - Metra Leased Parking Fund 3,360.00 473 Fund. 590 - DPECC - DP Emergency Comm Center 474 00 6015 Communication Services 1027 Call One 10/15/2013 Telecommunications Service 10/15-11/14/2013 11,914.85 475 00 6015 Communication Services 1552 Verizon Wireless 9713199909 Cell Phone Service for 09/14- 10/13/2013 172.00 476 00 6015 Communication Services 1201 Sprint 655730511-140 Cell Phone Service 09/02 10/01/2013 65.77 477 00 6110 Printing Services 1119 Chicago Office Technology Group 256056 Copy Fees 9/1/13 to 10/1/13 X425X MAC585188 36.23 478 00 6195 Miscellaneous Contractual Services 1077 Shred it USA Chicago 9402400854 Shredding Service 8/19/13 44.60 479 00 6305 R&M Equipment 1118 Chicago Communications LLC 253590 Radio Monthly Maintenance November 2013 2,114.00 480 00 6305 R&M Equipment 2933 SMS Systems Maintenance Services Inc 0000520833 CAD Hardware Maintenance October 2013 200.00 481 00 7300 Uniforms 1244 Ray O'Herron Company Inc 1330383 IN Uniform Boots, Pants & Belts 339.95 482 00 8000 Computer Software 4085 Shift -Ctrl Software 091413 Shift Roster Scheduling Software 900.00 483 Total 00 - Non Departmental 15,787.40 485 Total 590 - DPECC - DP Emergency Comm Center 1 15,787.40 Page 18 of 23 488 Fund: 600 - Risk Management Fund 489 00 5345 Post Employment Exams 1015 Alexian Brothers Corporate Health Svcs 484331 HEP B Vaccine DPPD 05/30/2013 60.00 490 00 5350 Substance Abuse Program 1015 Alexian Brothers Corporate Health Svcs 496759 CDL Random Testing PW 09/11- 12/2013 380.00 491 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 015182 049661 MICA Deductible Accident Date 07/30/2013 1,000.00 492 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 014739 049646 MICA Deductible Accident Date 10/19/2012 335.00 493 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 014812 049644 MICA Deductible Accident Date 01/28/2013 1,000.00 494 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 015118 049642 MICA Deductible Accident Date 12/06/2011 380.00 495 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 015174 049645 MICA Deductible Accident Date 07/25/2013 1,000.00 496 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 015183 049643 MICA Deductible Accident Date 07/26/2013 1,000.00 497 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 014880 049663 MICA Deductible Accident Date 01/26/2013 472.35 498 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 015118 049665 MICA Deductible Accident Date 12/06/2011 620.00 499 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 015244 049664 MICA Deductible Accident Date 08/10/2013 120.00 500 00 5555 Workers' Comp Expense 1657 Richard, Thomas 09/24 10/07/2013 Workers Compensation 09/24- 10/07/2013 989.12 501 Total 00 - Non Departmental 7,356.47 503 Total 600 - Risk Management Fund 7,356.47 506 507 Fund: 610 00 - Health 4764 Benefits Fund [Medical PPO Retiree I 2430 [4091 Judson, Lafayne I 2012-2013 Refund PPO Health Ins Premium from 2012-2013 10,112.61 508 Total 00 - Non Departmental N/A 10,112.61 510 Total 610 - Health Benefits Fund L 10,112.61 513 Fund: 700 - Escrow Fund 514 N/A 2430 Escrow - Police Items 1320 IL State Police Sept 2013 Liquor Background Check Services Sept 2013 for Liquor Lic Fingerprints 31.50 515 N/A 2430 Escrow • Police Items 1320 IL State Police Sept 2013 City Background Check Services Sept 2013 for City Fingerprints 220.50 516 N/A 2460 Refundable Bonds 2019 Classic Party Rentals 13090200 Refundable Tent Bond 09/24/2013 250.00 517 N/A 2460 Refundable Bonds 3958 Nicholas & Associates 12090157 Refundable Bond Maxon Shooters 10/10/2013 5,000.00 518 N/A 2460 Refundable Bonds 4097 Zimmerman, Robert 08090103 Refundable Demolition Bond 10/10/2013 5,000.00 Page 19 of 23 City of Des Plaines Warrant Register 11/04/2013 I prig _ Account Vendor Invoice Invoice Desc Amount N/A 2460 Refundable Bonds 4099 E P Doyle & Son LLC 11100245 Refundable Temp Cert of 20,000.00 519 Occupancy for 1590 Lee Bond 10/10/2013 520 N/A 2460 Refundable Bonds 4101 Katie's Kitchen 13040275 Refundable Banner Bond 200.00 10/10/2013 521 N/A 2460 Refundable Bonds 4102 Station Imaging 13040347 Refundable Banner Bond 200.00 10/10/2013 522 N/A 2464 Hydrant Deposits 4105 NPL Construction Company 20130900003 Hydrant Meter Refund 1,100.00 10/16/2013 523 Total N/A 32,002.00 525 Total 700 - Escrow Fund 32,002.00 527 Grand Total 1 1,267,011.79 Page 20 of 23 City of Des Plaines Warrant Register -11/04/2013 Manual Checks ,Line # 528 Org Fund: 100- Account Vendor Invoice Invoice Desc General Fund Amount 529 20 6015 Communication 1010 AT&T Mobility 287025333959101 Telecommunication Service 800.90 1533 Wide Open West 10/02/13 x1246 Explorer Services 534 3 09/04-10/03/2013 105.00 530 20 6015 Communication 1010 AT&T Mobility 839230867X10111 Telecommunication Service 15.09 4109 Kurylak, George Refund -R Replacement for Lost Check 406684 Services 548 3 09/0410/03/2013 Unclaimed Property 531 Total 20 - City Administration Replacement for Lost Check 404679 815.99 533 50 6115 Licensing/Titles 1744 IL Secretary of State 2014 Ford Title Title & Plates For 2014 Ford 105.00 537 Total 60 - Police Department 6015 62.97 1533 Wide Open West 10/02/13 x1246 Explorer 1,643.85 534 Total 50 - Public Works & Engineering 6015 105.00 536 60 6015 Communication Services 1009 AT&T 847R18054609-13 Communications Service 09/28- 10/27/2013 62.97 537 Total 60 - Police Department 6015 62.97 539 90 6015 Communication Services 1009 AT&T 630261323010-13 Telecommunication Service 10/04-11/03/2013 4,265.98 540 90 6015 Communication Services 1533 Wide Open West 10/02/13 x1246 Internet/Cable Service Oct 2013 1,643.85 541 90 6015 Communication Services 1533 Wide Open West 10/02/13 x1245 Internet/Cable Service Oct 2013 1,882.70 542 Total 90 - Overhead 2468 7,792.53 544 N/A 2468 Unclaimed Property 1007 303 Taxi 17894-R Replacement for Lost Check 403009 5.00 545 N/A 2468 Unclaimed Property 1011 AT&T Services Inc Refund 03-11-R Replacement for Lost Check 405676 301.50 546 N/A 2468 Unclaimed Property 3227 Jesse White Tumbling Team 2010-R Replacement for Lost Check 401523 950.00 547 N/A 2468 Unclaimed Property 4109 Kurylak, George Refund -R Replacement for Lost Check 406684 200.00 548 N/A 2468 Unclaimed Property 4110 Sarkis, Zarde _ Refund 12-10-R Replacement for Lost Check 404679 25.00 549 N/A 2468 Unclaimed Property 4111 Rail Grinder Water Transfer Refund 05-10-R Replacement for Lost Check 401818 1,016.41 550 N/A 2468 Unclaimed Property 4112 Lopez, Rafael Refund 11 10 R Replacement for Lost Check 403988 35.00 551 N/A 2468 Unclaimed Property 4113 Woodward, Kristin Refund 03-10-R Replacement for Lost Check 400456 15.00 552 N/A 2468 Unclaimed Property 4114 Great Street Properties Refund -R Replacement for Lost Check 402898 45.00 553 N/A 2468 Unclaimed Property 4115 Schroeder,11 Refund -R Replacement for Lost Check 407706 18.77 554 Total N/A 2,611.68 556 Total 100 - General Fund 11,388.17 559 Fund: 201- TIF #1 Downtown Fund 560 00 8300 Principal 3314 1646 River Street LLC Tax Year 2011 TIF #1 Incremental Taxes for Tax Yr 2011- River Plaines Project 106,033.00 561 Total 00 - Non Departmental 106,033.00 563 Total 201- TIF #1 Downtown Fund 106,033.00 Page 2 1 of 23 154,425.981 City of Des Plaines Warrant Register -11/04/2013 Manual Checks Line t$ 566 Org Fund: 204 Account Vendor Invoice Invoice Desc _ Amount - TIF 44 Five Comers Fund 567 00 6630 Incentive Sales Tax Rebate 1281 Des Plaines Park District 2013 2013 Incentive Sales Tax Rebate 223.29 568 00 6630 Incentive Sales Tax Rebate 1577 Maine Township HS District 207 2013 2013 incentive Sales Tax Rebate 942.80 569 00 6630 Incentive - Sales Tax Rebate 2947 Community Consolidated School District 62 2013 2013 Incentive - Sales Tax Rebate 1,314.95 570 Total 00 - Non Departmental 32,485.09 2,481.04 572 Total 204 - TIF 44 Five Comers Fund 2,481.04 575 Fund: 420 - IT Re lacement Fund 576 00 6140 Leases 1068 PNC Equipment Finance 4594973 Copier Lease 10/30- 11/29/2013 270.00 577 Total 00 - Non Departmental 1,553.83 270.00 579 (Total 420 - IT Replacement Fund 270.00 582 Fund: 500 - Water/Sewer Fund 583 N/A 2466 Overpayments - Utility Systems 4094 Concannon, Paul & Wendee Refund 10/15/13 Utility Billing Refund 10/15/2013 1,553.83 584 Total N/A 2420 1,553.83 586 Total 500 - Water/Sewer Fund 1,553.83 589 Fund: 590 - DPECC - DP Emergency Comm Center 590 00 6015 Communication Services 1032 Comcast Cable 09/27/13 x9351 Internet/Cable Service 10/04- 11/03/2013 214.85 591 Total 00 - Non Departmental 2420 214.85 1 593 (Total 590 - DPECC - DP Emergency Comm Center 214.85 596 Fund: 950 - Emergency Communications Fund 597 N/A 2420 Escrow - Park Ridge E911 Surcharge 1125 Park Ridge, City of Wireless JuI/Aug 911 Surcharge Reimbursement July/Aug 2013 13.58 598 N/A 2420 Escrow - Park Ridge E911 Surcharge 1125 Park Ridge, City of StatewireJun2013 911 Surcharge Reimbursement June 2013 18,127.66 599 N/A 2421 Escrow - Niles E911 Surcharge 1160 Niles , Village of StatewireJun2013 911 Surcharge Reimbursement June 2013 14,343.85 600 Total N/A 32,485.09 602 Total 950 - Emergency Communications Fund J 1 32,485.09 604 GRAND TOTAL I- Page 22 of 23 City of Des Plaines Warrant Register -11/04/2013 Summary Automated Accounts Payable Manual Checks Payroll Electronic Transfer Activity: Bank of America Credit Card Chicago Water Bill ACH Postage Meter Direct Debits Utility Billing Refunds First Merit Bank Fees Discovery Benefits Admn Fees IMRF Payments Debt Service Payments Employee Medical/Dental Trust Total Cash Disbursements: Amount Transfer Date $ 1,267,011.79 $ 154,425.98 $ 1,213,34418 ** ** * 11/4/2013 10/18/2013 10/18/2013 $ 17,500.54 10/20/2013 $ 725,968.32 10/31/2013 $ 6,025.50 * 10/21/2013 $ 2,170.43 10/18/2013 $ 683,018.81 * 10/23/2013 $ 4,069,466.15 * Multiple transfers processed on and/or before date shown ** See attached report Adopted by the City Council of Des Plaines This Fourth Day of November 2013 Ayes Nays Absent Gloria J. Ludwig, City Clerk Matthew J. Bogusz, Mayor Page 23 of 23 C,rr pi H IS), DES PLAINES ILLINOIS committee of thg Whole Item #lb City, of Des Plaines Finance Department 1420 Miner Sired Des Plaines, IL 60016 Tel: g47-391-5325 1'ax: K47 -39I-5402 MEMORANDUM Date: October 24, 2013 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance Re: 2013 Property Tax Levy Resolution Issue: Each year the City complies with the Illinois Truth in Taxation Act (ITTA) requirements as it pertains to the issuance of the pmperty tax levy. The ITTA requires the City to provide notice and conduct a public hearing if the proposed aggregate levy is 5% or more than the previous year's property tax extension. The aggregate levy is defined as the combination of the annual corporate levy and all other special purpose levies. The aggregate levy does not include debt service levies and levies made for the purpose of paying amounts due under public building commission leases. Under the 1TTA, the City would be prohibited from levying any amount greater than 5% of the previous year's property tax extension if we failed to comply with this specific notice and hearing provisions. Analysis: The first step in complying with the requirements of the ITTA is to determine whether the 2013 estimated aggregate levy is 5% or more than the 2012 property tax extension. Below is a breakdown of the 2012 property tax extension as compared to the 2013 estimated aggregate levy. 2012 Property Tax Extension Fund Corporate Fund Police Pension Fund Fire Pension Fund Library Board Fund ITTA Aggregate Property Tax Extension Debt Service Total Property Tax Extension Amount 16,114,550 3,771,360 3,781,172 6,451,621 30,118,703 110,670 30,229,373 2013 Estimated Property Tax Levy Fund Corporate Fund Police Pension Fund Fire Pension Fund Library Board Fund ITTA Aggregate Property Tax Levy Debt Service Total Property Tax Levy Amount (+1- %) (+1- $) 14,675,600 -8.93% (1,438,950) 4,150,000 10 04% 378,640 4,150,000 9.75% 368,828 6,169,754 -4.37% (281,867) 29,145,354 3.23% (973,349) 107,550 -2.82% (3,120) 29,252,904 3.23% '976,469) Page 1 of 6 Since the 2013 estimated aggregate levy is below the 2012 property tax extension (3.23% decrease), the City is not required to publish a legal notice and hold a public hearing. However, City staff recommends publishing a legal notice and holding a public hearing as it would provide the City Council with increased flexibility in determining the 2013 property tax levy amount and more opportunity for public input. Below is a schedule of the key dates and actions that must be observed in order to facilitate the review and approval of the 2013 property tax levy: November 4 Approval of the 2013 Proposed Property Tax Levy Resolution and Public Notice November 4-11 Publication of Property Tax Levy Public Hearing Legal Notice in local newspaper November 18 Public Hearing on the Property Tax Levy Ordinance & 1st Reading of the Property Tax Levy Ordinance December 2 2nd Reading and Approval of the Property Tax Levy Ordinance December 24 Last day to file the Tax Levy Ordinance with the Cook County Clerk's Office Attached is a Resolution and Legal Notice for publication to hold the public hearing. The hearing for the 2013 estimated property tax levy is scheduled for Monday, November 18, 2013, at 7:OOpm (at the beginning of the regularly scheduled City Council meeting). Please note that the levy amounts presented in this memorandum and attached documents are preliminary - the City Council may change the levy amounts prior to the final approval of the Tax Levy Ordinance at the December 2"d City Council meeting. Recommendation: Staff recommends the City Council approve the attached Resolution and Legal Notice for publication and hold the public hearing on the 2013 estimated property tax levy for Monday, November 18, 2013, at 7:OOpm (at the beginning of the regularly scheduled City Council meeting). Attachments: Attachment 1 - Resolution - 2013 Property Tax Levy Attachment 2 - Legal Notice - 2013 Tax Levy Public Hearing Attachment 3 - 2013 Property Tax Levy (Extended in 2014) Page 2 of 6 CITY OF DES PLAINES RESOLUTION R - 175 - 13 A RESOLUTION ESTIMATING THE AMOUNT OF FUNDS NECESSARY TO BE RAISED THROUGH TAXATION UPON THE TAXABLE PROPERTY WITHIN THE CITY. WHEREAS, the Truth -in -Taxation Law of the State of Illinois, 35 ILCS 200/18-60, provides that the corporate authorities of each taxing district, including the City, must determine, not less than 20 days prior to the adoption of the aggregate tax levy, the amount of money estimated to be necessary to be raised by taxation for the current fiscal year upon the taxable property in the taxing district; and WHEREAS, the amount of the property tax levy may be changed after adoption of this resolution; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, County of Cook, State of Illinois; in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The recitals set forth above are incorporated herein by reference as the factual basis for this Resolution. SECTION 2: ESTIMATED TAX LEVY. The City Council hereby estimates that $29,252,904, inclusive of debt service, will be raised by means of ad valorem property taxes levied for 2013 tax bills for fiscal year 2014. The City Council hereby fmds that this amount is 3.23 percent less than the amount that was extended upon the levy of the preceding year. 2012 Property Tax Extension 2013 Estimated Property Tax Levy Fund Amount Fund Amount +/- % +/- i Corporate Fund 16,114,550 Corporate Fund 14,675,600 -8.93% -1,438,950 Police Pension Fund 3,771,360 Police Pension Fund 4,150,000 10.04% 378,640 Fire Pension Fund 3,781,172 Fire Pension Fund 4,150,000 9.75% 368,828 Library Board Fund 6,451,621 Library Board Fund 6,169.754 -4.37% -281.867 ITTA Aggregate Property 30,118,703 ITTA Aggregate 29,145,354 -3.23% -973,349 Tax Extension Property Tax Levy Debt Service Fund 110.670 Debt Service Fund 107,550 -2.82% -3.120 Total Property Tax Total Property Tax Extension 30,229,373 Levy 29,252,904 -3.23% -976,469 1 Attachment 1 Page 3 of 6 SECTION 3: EFFECTIVE DATE. this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel IegaNtcs\20I3 I)P-2013 Fax Levy Itcofution #26171874_vI 2 Attachment 1 Page 4 of 6 i NOTICE OF PROPOSED PROPERTY TAX LEVY FOR THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS I. A public hearing to approve a proposed property tax levy for the City of Des Plaines, Illinois (the "taxing district") for 2013 will be held at 7:00 PM on November 18, 2013 at Des Plaines City Hall, Room 102, 1420 Miner Street, Des Plaines, Illinois 60016. Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Dorothy Wisniewski, Finance Director, City of Des Plaines, 1420 Miner Street, Des Plaines, Illinois 60016, 847-391-5300. II. The corporate and special purpose property taxes extended or abated for 2012 were $30,118,703. The proposed corporate and special purpose property taxes to be levied for 2013 are $29,145,354. This represents a decrease of (3.23%) from the previous year. III. The property taxes extended for debt service and public building commission leases for 2012 were $110,670. The estimated property taxes to be levied for debt service and public building commission leases for 2013 are $107,550. This represents a decrease of (2.82%) from the previous year. IV. The total property taxes extended or abated for 2012 were $30,229,373. The estimated total property taxes to be levied for 2013 are $29,252,904. This represents a decrease of (3.23%) from the previous year. Attachment 2 Page 5 of 6 4. p�l DES PLAINES ILLINOIS 2014 Budget PROPERTY TAX LEVY (2013 Levy Extended in 2014) Purpose 2013 PROPERTY TAX LEVY (Collections to occur in the 2014 Budget) Dollar Percent 2011 2012 2013 Change Change Tax Extension Tax Extension Tax Levy From 2012 From 2012 Corporate 16,402,317 16,114,550 $ 14,675,600 $ (1,438,950) -8.93% Police Pension 3,576,720 3,771,360 4,150,000 378,640 10.04% Firefighter Pension 3,685,109 3,781,172 4,150,000 368,828 9.75% 2001 Bond (risk) 2002 A Bond (refund 93) 0 2003 A Bond (fire station land -arch fees) 0 2007A (2000 & 2001 Refunding) Risk Mgt. 0 2007B (2001B Refunding) Fire Sta. Land 113,663 110,670 107,550 (3,120) -2.82% Total Debt Service increase/(decrease) 113,663 110,670 107,550 -3,120 -2.82% Total City Library Total $ 23,777,809 $ 23,777,752 $ 23,083,150 $ (694,602) -2.92% 6,549,869 6,451,621 6,169,754 $ (281,867) -4.37% 30,327,678 30,229,373 29,252,904 $ (976,469) -3.23% Attachment 3 Page 6 of 6 CITY m II 114 DES PLAINES ILLINOIS Committee of the WJipjc Item #k City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel. 847-391-5325 Fax 847-391-5402 MEMORANDUM Dale: October 25, 2013 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Finance Director Subj General Obligation Refunding Bonds, Series 2013 Issue: To refinance a remaining portion of the Taxable General Obligation (G.O.) Bonds, Series 2004B and 2005F and to pay off the bond and interest portion of the G.O. Bonds, Series 2005E utilizing gam mg tax revenue transferred into the Capital Projects fund and TIF#1 revenue. Analysis: Interest rates are at historically low levels creating a favorable opportunity for the City to utilze bond refinancing as an important debt management tool to achieve interest cost savings, reduce the outstanding debt and restructure the stream of debt service payments. The Taxable G.O. Bonds, Series 2004B and 2005F satisfy all the necessary criteria to undertake this refunding. Table 1 below summarizes the outstanding balances after December 1, 2013 payments as well as the funding sources and maturity dates. Table 1 Bond Funding Principal Amount Issue Source Purpose Outstanding Maturity Date 2004B TIF #3 Lease Buyout $570,000 12/1/2021 Land Acquisition & Infrastructure 2004B TIF#6 Improvements $4,430,000 12/1/2021 Land Acquisition & Infrastructure 2005F TIF #1 Improvements $3,030,000 12/1/2020 Total Outstanding Amount $8,030,000 Benchmarks: When evaluating the pertinence of the debt refunding, the following three key benchmarks must be taken into consideration in making a decision: • Net present value (NPV) savings (net of all issuance costs and any cash contribution to the refunding) should be at least 3-5 percent of the refmanced bonds. • Present value savings must exceed twice the costs of the issue. • There should be no extensions to existing maturity dates. Refunding: The remaining $8.03M of Taxable G.O. Bonds, Series 2004B and Series 2005F were issued for lease buyout, land acquisition and infrastructure improvements in TIF #1, TIF #3 and TIF #6. The new Taxable G.O. Refunding Bonds, Series 2013 will refund the remaining Taxable G.O. Page 1 of 5 Bonds, Series 2004B and Series 2005F with a total estimated bond size of $8.245M and December 1, 2021 maturity date. This $8.245M bond refunding will satisfy all three key benchmarks outlined above: • NPV savings is projected to be at 10.038% of the refinanced bonds above the 3% to 5% recommended amount. • Present value savings are estimated at $806K - well above the recommended two times the cost of issuance ($157K) amount. • The current December 1, 2021 maturity date will remain unchanged. An Ordinance to refund the remaining TIF #1 TIF #3 and TIF #6 portions of the Taxable General Obligation Bonds, Series 2004B and Series 2005F will be presented to the City Council at the November 18, 2013 meeting for the issuance of Taxable General Obligation Refunding Bonds, Series 2013. Early Payoff Since the remaining $4.17M portion of Series 2005E issue was used to finance street and road improvement projects, staff recommends utilizing "gaming tax revenues" ($3.56M transfer) as discussed during budget deliberations and TIF #1 Revenue ($615K outstanding) to call the remaining balance of $4.17M. By calling this debt early and paying it off the City will be able to save approximately $708K in interest payments. This debt is scheduled to mature on December 1, 2020. Table 2 below summarizes the outstanding balances after December 1, 2013 payments as well as the funding sources and maturity dates. Table 2 Principal Amount Bond Issue Funding Source Purpose Outstanding Maturity Date Land Acquisition & Infrastructure 2005E TIF#1 Improvements $615,000 12/1/2020 Capital Projects Land Acquisition & Infrastructure 2005E Fund Improvements $3,555,000 12/1/2020 Total Outstanding Amount $4,170,000 The total amount needed to pay off this debt is estimated at $4.17M and would be funded by $3.56M of gaming tax revenues for the Capital Projects portion and $615K TIF #1 revenue. Paying this debt early will alleviate approximately $600K in annual expenditures within the Capital Projects fund to utilize towards future capital improvements and $100K within TIF #1 in annual debt payments. Recommendation: It is recommended that the City Council approve the attached Ordinance which provides authority to redeem the 2005E Series Bonds. Staff requests that this item be advanced to second reading and adopted on November 46 to allow sufficient time for the bond transactions to take place. Attachments: Ordinance Providing for the Redemption of Series 2005E General Obligation Bonds and Appropriating Funds Page 2 of 5 r CITY OF DES PLAINES ORDINANCE M - 30 - 13 AN ORDINANCE PROVIDING FOR THE REDEMPTION OF SERIES 2005E GENERAL OBLIGATION BONDS AND APPROPRIATING FUNDS. WHEREAS, the City is a home rule municipal corporation pursuant to Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, on May 16, 2005, the City adopted Ordinance M-20-05, among other things, the issuance of General Obligation Bonds, Series 2005E, ("Series 2005E Bonds"); and Article VII, authorizing, of the City WHEREAS, the Series 2005E Bonds were issued: (i) to finance certain redevelopment project costs, as defined in the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11- 74.4-1, et seq. ("TIF Act"), set forth in the redevelopment plans adopted by the City for the tax increment redevelopment project areas established and designated by the City as "TIF Redevelopment Project Area No. 1" and "TIF Redevelopment Project Area No. 3," all pursuant to, and in accordance with, the TIF Act (collectively, "Redevelopment Project Costs"); and (ii) to finance certain infrastructure improvements within the City ('Infrastructure Improvements"); and WHEREAS, the City used all of the proceeds from the Series 2005E Bonds to finance the Redevelopment Project Costs and the Infrastructure Improvements; and WHEREAS, the Series 2005E Bonds issued to pay for Redevelopment Project Costs of TIF Redevelopment Project Area No. 3 have already been advance refunded; and WHEREAS, the outstanding Series 2005E Bonds that have not been refunded and have not yet matured are scheduled to mature on December 1 of each year from 2013 through 2022 (each, a "Maturity Date"); and WHEREAS, after making the principal and interest payments owed on the Series 2005E Bonds that are due on December 1, 2013 pursuant to Ordinance M-20-05, the principal balance of the outstanding Series 2005E Bonds that have not been refunded and have not yet matured (the "Outstanding Bonds") will be $4,170,000 ("Principal Balance"); and WHEREAS, of the Principal Balance of the Outstanding Bonds, $3,555,000 of the Principal Balance is comprised of Outstanding Bonds that were issued for general Infrastructure Improvements and $615,000 of the Principal Balance is comprised of Outstanding Bonds that were issued for redevelopment project costs of TIF Redevelopment Project Area No. 1; and WHEREAS, Section 3 of Ordinance M-20-05 authorizes the City to redeem the Series 2005E Bonds prior to their Maturity Dates at a redemption price equal to the principal amount to 1 Page 3 of 5 be redeemed, pursuant to the notice requirements set forth in Section 7 of Ordinance M-20-05; and WHEREAS, the City desires to repay the Principal Balance and redeem the Outstanding Bonds in their entirety after making the principal and interest payments owed on the Series 2005E Bonds that are due on December 1, 2013 ('Bond Redemption"); and WHEREAS, the Bond Redemption will save the City approximately $708,000 in interest on the Outstanding Bonds that the City would pay pursuant to the original maturity schedule for the Outstanding Bonds; and WHEREAS, on February 19, 2013, the City adopted Ordinance M-3-13, appropriating funds to defray the expenses of the City for the fiscal year beginning January 1, 2013, and ending December 31, 2013 ("Annual Appropriation Ordinance"); and WHEREAS, pursuant to the Illinois Municipal Code, 65 ILCS 5/8-2-9, and the City's home rule authority, the City may adopt a supplemental appropriation ordinance in the amount of: (i) the aggregate amount of any additional revenue available to the municipality, or estimated to be received by the 'Municipality, after the adoption of the Annual Appropriation Ordinance; and (ii) fund balances that were available, but not appropriated, at the time that the City Council adopted the Annual Appropriation Ordinance; and WHEREAS, the City has available: (i) $3,555,000 in revenue from its share of tax revenue collected and distributed to the City pursuant to the Riverboat Gambling Act, 230 ILCS 10/1 et seq, which revenue is in the Capital Projects Fund (Fund 400) ("Gaming Revenue"); and (ii) $615,000 in tax increment allocation revenue collected from TIF Redevelopment Project Area No. 1 pursuant to the TIF Act ("TIF Revenue"), which is in the TIF #1 Downtown Fund (Fund 201) (collectively, the Gaming Revenue and the TIF Revenue are the "Redemption Revenue"); and WHEREAS, the amount of the Redemption Revenue is sufficient to pay for the Bond Redemption; and WHEREAS, the City desires to appropriate the Redemption Revenue to finance the Bond Redemption by making a supplemental appropriation as set forth in this Ordinance; and WHEREAS, the City has determined that appropriating the Redemption Revenue to finance the Bond Redemption, and authorizing City staff to complete the Bond Redemption, is in the best interest of the City; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. 2 Page 4 of 5 SECTION 2: AUTHORIZATION OF BOND REDEMPTION. Pursuant to Section 3 of Ordinance M-20-05 and the City's home rule powers, the City Council hereby authorizes and directs the Director of Finance to: A. Direct the bond registrar for the Series 2005E Bonds described in Ordinance M-20-05 to provide notice of the Bond Redemption in accordance with the notice requirements of Section 7 of Ordinance M-20-05; and B. Execute such documents approved by the General Counsel or Bond Counsel, and take any and all other actions, on behalf of the City, necessary to complete the Bond Redemption. SECTION 3: SUPPLEMENTAL APPROPRIATION. The City Council hereby appropriates the following sums for the purpose of financing the Bond Redemption: A. $3,555,000 in the Capital Projects Fund (Fund 400); and B. $615,000 in the TIF #1 Downtown Fund (Fund 201). SECTION 4: EFFECTIVE DATE OF ORDINANCE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2013. CITY CLERK Peter M. Friedman, General Counsel #26187578_v2 3 Page 5 of 5 UNFINISHED BUSINESS Unfinished Business Item ##la !0/21/13 AMENDED Page 6 -- Added third paragraph regarding Resolution R-141-13. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY, SEPTEMBER 3, 2013 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Tuesday, September 3, 2013. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Police Chief Kushner, Fire Chief Wax, Deputy Fire Chief Trost and General Counsel Friedman. EXECUTIVE SESSION: PRAYER AND PLEDGE: CITIZEN PART.: CONSENT AGENDA: Moved by Sayad, seconded by Brookman, to go °nto Executive Session to discuss Pending Litigation, Biannual Review of Executive Session Minutes and Personnel. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The City Council recessed at 6:03 p.m. The City Council reconvened at 7:15 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz. The opening prayer was given by Pastor Charles Reid of the Bethesda Worship Center, followed by the Pledge of Allegiance to the Flag. Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that he attended the Coffee with a Cop event and thought it was a good idea to have a meet and greet with Police Officers; he thought it would be a good idea to have one at other locations. Police Chief Kushner explained the program and stated there would be other opportunities in the future for Coffee with a Cop. Moved by Sayad, seconded by Robinson, to establish the Consent Agenda, except for Item 1. Motion declared carried. Moved by Robinson, seconded by Sojka, to approve the Consent Agenda. Upon roll call, the vote was: AYES. 7-Haugeberg, Robinson, Rodd, Brookman, Walsten, Charewicz CONSENT NAYS: 0 -None AGENDA: ABSENT: 1-Sayad (Cont'd) Motion declared carried. MINUTES: Consent Agenda Page 2 of 8 9/3/13 fi Staff recommendations and requests were approved; Executive Session Minutes were approved; Resolutions R-139-13 and R-144-13 and Ordinances Z-22-13, as Amended, and Z-23-13, as Amended, were adopted. Alderman Haugeberg requested that this Item be removed from Consent Agenda. Alderman Haugeberg stated that she reviewed the recording of the August 19, 2013 Council meeting several times and did not hear the motion to Postpone declared carried by the Mayor which indicates that there was not an official vote. Alderman Haugeberg stated that Minutes should be amended and the words "motion declared carried" be removed from Page 3 under Award Bid/Asbestos Removal/ 477 South River Road, Resolution R-137-13. The Minutes of the Regular Meeting of August 19, 2013, as Amended, will be placed on the Agenda for the Regular Meeting of September 16, 2013 under Unfinished Business. Moved by Robinson, seconded by Sojka, to approve Minutes of the Executive Session of the City Council meeting held August 19, 2013. Motion declared carried as approved unanimously under Consent Agenda. NEW CLASS A Moved by Robinson, seconded by Sojka, to concur with Staff recommendation LIO. LIC./ 1472 to approve an application by Tap House Grill Des Plaines LLC, 1472 Market MARKET ST.: Street for a Class A Tavern Liquors Dealers License; and further recommend to Consent place on First Reading Ordinance M-20-13, AN ORDINANCE AMENDING Agenda TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "LIQUOR CONTROL," SECTION 5, "LICENSE FEES AND NUMBER," OF THE DES Ordinance PLAINES CITY CODE TO ADD ONE CLASS A LIQUOR LICENSE FOR M-20-13 TAP HOUSE GRILL DES PLAINES, LLC, D/B/A TAP HOUSE GRILL, LOCATED AT 1472 MARKET STREET, DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. AWARD BID/ Alderman Sojka requested that this Item be removed from Consent Agenda. REPLACE VIDEO/AUDIO City Manager Bartholomew and Media Specialist Soderberg answered SYSTEMS/ questions from the Aldermen. COUNCIL CHAMBERS: Moved by Sojka, seconded by Walsten, to concur with Staff recommendation to approve the recommended vendor Pentegra Systems (Elmhurst, Illinois) to Resolution provide the Council Chambers video and audio replacement systems at a total R-138-13 cost of $114,599.00 (Funding — 2013 Public Works/Building & Grounds Budget as Project C — Video and audio replacement); and further recommend to adopt Resolution R-138-13, A RESOLUTION APPROVING AN AGREEMENT WITH PENTEGRA SYSTEMS, LLC FOR THE PURCHASE R-138-13 (Cont'd) AWARD BID/ SNOW REMOVAL SVCS. 2013-2015: Consent Agenda Resolution R-139-13 ACCEPT PROPOSAL/ DESIGN ENGINEERING SVCS./ DOWNTOWN STREETSCAPE — PHASE II: Resolution R-142-13 Page 3 of 8 9/3/13 AND INSTALLATION OF VIDEO AND AUDIO EQUIPMENT. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 1 -Haugeberg ABSENT: 0 -None Motion declared carried. Moved by Robinson, seconded by Sojka, to concur with Staff recommendation to award the contract for snow and ice control for the next three winter seasons (through May 31, 2016) to Northwest Landscape Services, Inc., P. O. Box 110, Des Plaines, Illinois 60016 (Funding — Street/Grounds Maintenance Division budget amount of $75,000.00 and part of TIF #1 City Maintenance Funds budget amount of $125,000.00); and further recommend to adopt Resolution R- 139-13, A RESOLUTION APPROVING AN AGREEMENT WITH NORTHWEST LANDSCAPE SERVICES, INC. FOR SNOW REMOVAL SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Aldermen Walsten and Sayad requested that this Item be removed from the Consent Agenda. Alderman Sayad suggested the words "in the best interest of the City" be added. Director of Public Works and Engineering Oakley answered questions from the Aldermen. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to accept the proposal from Christopher B. Burke Engineering, Ltd., 9575 West Higgins Road, Suite 600, Rosemont, lllinois 60018 for design engineering services in a not to exceed amount of $164,000.00 (TIF #1); and further recommend to adopt Resolution R-142-13, A RESOLUTION APPROVING TASK ORDER NO. 2 WITH CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR DESIGN ENGINEERING SERVICES. Moved by Brookman, seconded by Walsten, for a substitute motion to defer this matter to the appropriate committee. Upon roll call, the vote was: AYES: 2 -Bro okm an, W al sten NAYS: 6-Haugeberg, Robinson, Rodd, Sayad, Sojka, Charewicz ABSENT: 0 -None Motion declared FAILED. Upon roll call on the original motion to accept the proposal, the vote was: AYES: 6-Haugeberg, Robinson, Rodd, Sayad, Sojka, Charewicz NAYS: 2 -Brookman, Walsten ABSENT: 0 -None Motion declared carried. APPROVE GROUND LEASE ESTOPPEL AGR./ 1700 HIGGLNS RD.: Consent Agenda Resolution R-144-13 ADVERTISE BID/ CIP — CONTRACT D/ STORM SEWER REAR YARD DRAINAGE IMPROV'S.: Consent Agenda ADVERTISE BID/ 3 -YEAR CONTRACT/ FERTILIZER AND WEED CONTROL APPLICATION: Consent Agenda ORDINANCE Z-22-13 VARIANCE/ ELECTRONIC MESSAGE BD./ 877 ELMHURST RD.: Consent Agenda ORDINANCE Z-23-13 VARIANCE/ ELECTRONIC MESSAGE BD./ 2501 BALLARD RD.: Consent Agenda Page 4 of 8 9/3/13 Moved by Robinson, seconded by Sojka, to concur with Staff recommendation to authorize the execution of a Ground Lease Estoppel Agreement for Mariner Higgins Centre, LLC, 1700 Higgins Road; and further recommend to adopt Resolution R-144-13, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DES PLAINES AUTHORIZING THE EXECUTION OF A GROUND LEASE ESTOPPEL AGREEMENT BETWEEN MARINER HIGGINS CENTRE, LLC AND THE CITY OF DES PLAINES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sojka, to concur with Staff recommendation to authorize the City Clerk to issue Notice to Bid for the 2013 Storm Sewer and Rear Yard Drainage Improvements — Contract D, with a bid opening date of Friday, September 20, 2013 at 9:00 a.m. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sojka, to concur with Staff recommendation to authorize the City Clerk to issue Notice to Bid for a 3 -year contract for Fertilizer and Weed Control Application, with a bid opening date of Friday, September 27, 2013 at 2:00 p.m. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sojka, to adopt Ordinance Z-22-13, AN ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTION 11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO PERMIT A 64 SQUARE FOOT POLE SIGN WITH A 28 SQUARE FOOT ELECTRONIC MESSAGE BOARD AT 877 ELMHURST ROAD, DES PLAINES, ILLINOIS (CASE #13-036-V), AS AMENDED. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson, seconded by Sojka, to adopt Ordinance Z-23-13, AN ORDINANCE APPROVING A MAJOR VARIATION FROM SECTION 11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO PERMIT AN ELECTRONIC MESSAGE BOARD AT 2501 BALLARD ROAD, DES PLAINES, ILLINOIS (CASE #13-037-V), AS AMENDED. Motion declared carried as approved unanimously under Consent Agenda. 44' COMMISSION APPOINTMENTS/ RE- APPOINTMENTS: WARRANT REGISTER: UNFINISHED BUSINESS: AWARD BID/ Page 5 of 8 9/3/13 COMMISSION APPOINTMENTS AND RE -APPOINTMENTS: Presented for your consideration — NO ACTION REQUIRED APPOINTMENTS SPECIAL EVENTS COMMISSION Katherine Merkle — Term to Expire 8/31/2016 Brian Wolf— Term to Expire 8/31/2015 Luis Contreras — Term to Expire 8/31/2015 Kirsten Tangeros — Term to Expire 8/31/2014 Heather Larson — Term to Expire 8/31/2014 ECONOMIC DEVELOPMENT COMMISSION Louis Psihogios — Term to Expire 4/30/2016 Tony Batalla — Term to Expire 4/30/2015 Patrick McGeean — Term to Expire 4/30/2014 LIBRARY BOARD Rosemary Mulligan — Term to Expire 6/30/2014 Kristen Graack — Term to Expire 6/30/2015 RE -APPOINTMENTS LIBRARY BOARD Steven Mokry — Term to Expire 6/30/2014 Ms. Kristen Graack addressed the City Council introducing herself and expressing her appreciation at being appointed to the Library Board. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Sayad, Chair Moved by Brookman, seconded by Charewicz, to recommend to the City Council approval of the September 3, 2013 — Warrant Register in the total amount of $2,976,739.13; and further recommend that Resolution R-143-13 be adopted at appropriate time this evening. Motion declared carried. MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Haugeberg, seconded by Sayad, to concur with Staff ASBESTOS REMOVAL/ 477 SOUTH RIVER RD.: Resolution R-137-13 FIRE DEPT./ MEMBERSHIP/ DISPATCH SVCS.: Resolution R-141-13 Page 6 of 8 9/3/13 recommendation to award the bid for the 477 South Des Plaines River Road Asbestos Removal project to the lowest responsible bidder, Remediation & Management Services Corporation, 902 South Randall Road, Suite C 282, St. Charles, Illinois 60174, in the total amount of $19,740.000 (General Fund, Public Works, Streets & Grounds Maintenance, Miscellaneous Contractual Services; and further recommend to adopt Resolution R-137-13, A RESOLUTION APPROVING AN AGREEMENT WITH REMEDIATION AND MANAGEMENT SERVICES CORPORATION FOR THE REMOVAL AND DISPOSAL OF ASBESTOS FROM THE CITY -OWNED PROPERTY LOCATED AT 477 SOUTH RIVER ROAD. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Haugeberg, to take from the Table Resolution R- 141-13. Motion declared carried. Fire Chief Wax reviewed his Memorandum dated July 30, 2013 to improve dispatch service and reduce costs for dispatching by joining the Regional Emergency Dispatch (RED) Center and answered questions from the Aldermen. Alderman Sayad said that he was against moving to the proposed Red Center because he feels the move would cause a time delay on resident's calls. Also, the additional funds that will be spent should have been used to update our current operation. When Alderman Sayad asked when was the last grant received by Red Center, they answered 2008, and this is one of the points for Des Plaines to switch? The current operation is not broken and if it is, how come Staff hasn't reported any problem to the City Council earlier? RED Center Director James Clausen and Wilmette Fire Chief James Dominick addressed the City Council and answered questions from the Aldermen. Ms. Dawn Hyken, Police and Fire Dispatcher for 9-1-1, addressed the City Council reading a statement regarding the Des Plaines Emergency Communications Center (in Council file). Ms. Michelle Homme addressed the City Council expressing her concerns regarding upgrades to the equipment and services; reconsider changing from the Des Plaines Dispatch Center to the RED Center. Mr. Jerry Marzullo, Attorney for MAP 282, addressed the City Council regarding issues with the 9-1-1 Call Center, cost savings and shared expenses with the RED Center. Mr. Jim Brink, 1848 Lincoln Avenue, addressed the City Council stating that he R-141-13 (Cont'd) NEW BUSINESS: WARRANT REGISTER: Resolution R-143-13 PRESENTATION: ADJOURNMENT: Page 7 of 8 9/3/13 is opposed to outsourcing emergency communications. Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that the emergency center should have been upgraded all along; money should have been put in reserves for upgrades. Ms. Rebecca Brink, 1234 Center Street, addressed the City Council explained the verification of emergency calls. Moved by Rodd, seconded by Haugeberg, to adopt Resolution R-141-13, A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR CITY MEMBERSHIP IN THE REGIONAL EMERGENCY DISPATCH CENTER. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Brookman, Walsten, Sojka, Charewicz NAYS: 1-Sayad ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to adopt Resolution R-143-13, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $2,976,739.13. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. City Manager Bartholomew presented Title 4, "Business Regulations", of the Des Plaines City Code and answered questions from the Aldermen. Moved by Walsten, seconded by Haugeberg, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 10:15 p.m. ritAtti p- Glona J. Ludwi — C CLERK g Page 8 of 8 9/3/13 APPROVED BY ME THIS DAY OF , 2013 Matthew J. Bogusz, MAYOR Unfinlshed Business Item #lb 10/21/13 AMENDED Corrected Substitute Motion to Table on Page 4 re Warrant Register. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, SEPTEMBER 16, 2013 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Bogusz at 6:02 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, September 16, 2013. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Police Chief Kushner, Fire Chief Wax, and General Counsel Friedman. EXECUTIVE SESSION: PRAYER AND PLEDGE: CITIZEN PART.: Moved by Sayad, seconded by Sojka, to go into Executive Session to discuss Personnel and Pending Litigation. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. The City Council recessed at 6:04 p.m. The City Council reconvened at 7:21 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz. The opening prayer was given by Pastor Daryl York of the Brentwood Baptist Church, followed by the Pledge of Allegiance to the Flag. Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that there is a dangerous situation at Lee and Oakton with hoses across sidewalks. Mr. Andy Samborski, 2108 Sherwin, addressed the City Council on behalf of the Knights of Columbus announcing the Tootsie Roll Drive from September 20 to 22 and the Bowl-a-Thon on October 27 to raise funds for a variety of organizations. Ms. Mary Bachmann, 2075 Halsey Drive, addressed the City Council stating she is against the aldermen who voted down the Bosnian Mosque and 3s opposed to adding hotels at the Casino. Mr. Wharton Sinkler, 973 Margret Street, addressed the City Council stating there are opportunities to improve bike and pedestrian routes. CONSENT AGENDA: AUTHORIZE DISPOSAL CITY VEHICLES: Consent Agenda Ordinance M-21-13 CONTRACT AMENDMENT/ AGGREGATE MATERIALS/ SPOILS CONTRACT — YEAR TWO: Consent Agenda Resolution R-149-13 APPROVE PURCHASE/ POLICE DEPT./ REPLACE UTILITY VEHICLE: Page 2 of 6 9/16/13 Mr. Brian Burkross, 2133 Webster Lane, addressed the City Council asking about Phase II of the Casino which included building hotels as well as the appeal of property taxes by the Casino. Moved by Sayad, seconded by Robinson, to establish the Consent Agenda, except for Items 3 and 3a. Motion declared carried. Moved by Sojka, seconded by Robinson, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Staff recommendations and requests were approved; Ordinance M-21-13 was placed on First Reading; Resolutions R-147-13, R-149-13 and Ordinance M-20- 13 were adopted. Moved by Sojka, seconded by Robinson, to concur with Staff recommendation to authorize disposition of City vehicles and equipment through the Northwest Municipal Conference Auction on October 15, 2013; and further place on First Reading Ordinance M-21-13, AN ORDINANCE AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY OWNED BY THE CITY OF DES PLAINES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sojka, seconded by Robinson, to concur with Staff recommendation to authorize a Contract Amendment to the Aggregate Materials and Spoils Disposal Contract, Year Two, with MQ Sewer and Water Contractors, Inc., 4323 North Central Avenue, Chicago, Illinois 60634, in the amount of $50,000.00 (Water/Sewer Fund Contingency); and further recommend to adopt Resolution R-149-13, A RESOLUTION APPROVING A FIRST AMENDMENT TO THE AGGREGATE MATERIALS AND SPILS DISPOSAL CONRACT BY AND BETWEEN THE CITY AND M.Q. SEWER AND WATER CONTRACTORS, INC. Motion declared carried as approved unanimously under Consent Agenda. Alderman Sojka requested that this Item be removed from Consent Agenda. Alderman Sojka asked Fire Chief Wax if this purchase could be delayed. Alderman Walsten requested more information regarding the purchase of a vehicle with compressed natural gas. Fire Chief Wax answered questions from the Aldermen. �p� Resolution R-145-13 AWARD BID/ POLICE STATION FACADE REHAB: Consent Agenda Resolution R-147-13 COMMISSION APPOINTMENTS/ RE- APPOINTMENT: ORDINANCE M-20-13 NEW CLASS A LIQ. LIC./ 1472 MARKET ST.: Consent Agenda Page 3 of 6 9/16/13 Moved by Walsten, seconded by Brookman, to TABLE this item until the next regular Council meeting of October 7, 2013. Motion declared carried. Moved by Sojka, seconded by Robinson, to concur with Staff recommendation to award bid of the Police Station Facade Rehabilitation Project to lowest responsible bidder Fieldstone Building Services, Inc., 415 Rockwell Court, Burr Ridge, Illinois 60527 in the amount of $140,900.00 (Capital Projects Fund, R&M Buildings & Structures — Police); and further adopt Resolution R-147-13, A RESOLUTION APPROVING AN AGREEMENT WITH FIELDSTONE BUILDING SERVICES, INC., FOR THE REHABILITATION OF THE POLICE STATION FACADE. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sojka, seconded by Robinson, to approve the following Mayoral Commission Appointments/Re-appointment: APPOINTMENTS: SPECIAL EVENTS COMMISSION Katherine Merkle, Brian Wolf, Luis Contreras, Kirsten Tangeros and Heather Larson ECONOMIC DEVELOPMENT COMMISSION Louis Psihogios, Tony Batalla and Patrick McGeean LIBRARY BOARD Rosemary Mulligan and Kristen Graack RE -APPOINTMENT: LIBRARY BOARD Steven Mokry Moved by Sojka, seconded by Robinson, to adopt Ordinance M-20-13, AN ORDINANCE AMENDING TITLE 4, `BUSINESS REGULATIONS," CHAPTER 4, "LIQUOR CONTROL," SECTION 5, "LICENSE FEES AND NUMBER," OF THE DES PLAINES CITY CODE TO ADD ONE CLASS A LIQUOR LICENSE FOR TAP HOUSE GRILL DES PLAINES, LLC, D/B/A TAP HOUSE GRILL, LOCATED AT 1472 MARKET STREET, DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Sayad, Chair )4i't WARRANT REGISTER: AMEND CITY CODE/ INSPECT/ EMERALD ASH BORER: 6b CLASSIFICATION/ 2070 MAPLE ST.: 41, Page 4 of 6 9/16/13 Moved by Sayad, seconded by Rodd, to recommend to the City Council approval of the September 16, 2013 — Warrant Register in the total amount of $4,451,709.21. Moved by Walsten rte, seconded by Ryba, for a substitute motion to TABLE the invoices from Holland & Knight in the amount of $30,071.56 to the next Council meeting of October 7, 2013. Upon roll call, the vote was: AYES: 4 Haugeberg. Sayad, W aisten NAYS: 4- u^)-linson,Kona, Sojka. C;harewicz • , , BreeleniafirWitistea ABSENT: 0 -None Motion declared FAILED. Moved by Brookman, seconded by Charewicz, to recommend to the City Council approval of the September 16, 2013 — Warrant Register in the total amount of $4,451,709.21; and further recommend that Resolution R-146-13 be adopted at appropriate time t'lis evening. Motion declared carried. PUBLIC WORKS — Alderman Sojka, Chair Following discussion, moved by Brookman, seconded by Sojka, to not adopt Ordinance M-18-13 which would amend Title 5, Chapter 5, Section 3 of the Des Plaines City Code to allow for the inspection and removal of trees infested with the `Emerald Ash Borer". Upon roll call, the vote was: AYES: 5 -Rodd, Sayad, Brookman, Walsten, Sojka NAYS: 3-Haugeberg, Robinson, Charewicz ABSENT: 0 -None Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Walsten, Chair Associate Planner Yu reviewed his Memorandum of September 5, 2013 regarding a request by Applicant Big Acquisitions, LLC for a municipal resolution as required by the Cook County Office of the Assessor (CCOA) stating that the City supports and consents to the filing of a Cass 6b application for 2070 Maple Street and answered questions from the Aldermen. Attorney Patrick Kilmer -Lipinski of t iston & Tsantilis represent:ng the Applicant answered questions from the Aldermen. Moved by Haugeberg, seconded by Robinson, to recommend to the City Council approval of Resolution R-148-13 stating that the City supports and consents to the filing of a Class 6b application for 2070 Maple Street by Applicant Big Acquisitions, LLC. Motion declared carried. UNFINISHED BUSINESS: APPROVE MINUTES. AS AMENDED/ AUG. 19.2013: AMEND CITY CODE TITLE 4/ BUSINESS REG'S: Ordinance M-19-13 NEW BUSINESS: WARRANT REGISTER: Resolution R-146-13 AMEND CITY CODE/ INSPECT/ EMERALD ASH Page 5 of 6 9/16/13 MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Haugeberg, seconded by Sojka, to approve the Minutes of the Regular City Council Meeting held August 19, 2013, as Amended. Motion declared carried. Following discussion with Staff, moved by Charewicz, seconded by Robinson, to place on First Reading Ordinance M-19-13, AN ORDINANCE AMENDING TITLE 4, `BUSINESS REGULATIONS" OF THE CITY OF DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Walsten, Sojka, Charewicz NAYS: 1 -Brookman ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-146-13, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $4,451,709.21. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Charewicz, seconded by Robinson, to approve the invoices from Holland & Knight in the amount of $30,071.56. Upon roll call, the vote was: AYES: 5-Haugeberg, Robinson, Rodd, Sojka, Charewicz NAYS: 3-Sayad, Brookman, Walsten ABSENT: 0 -None Motion declared carried. Moved by Sojka, seconded by Walsten, to concur with recommendation of Committee of the Whole to DENY approval of Ordinance M-18-13, which would amend Title 5, Chapter 5, Section 3 of the Des Plaines City Code to 094 BORER: Ordinance M-18-13 6b CLASSIFICATION/ 2070 MAPLE ST.: Resolution R-148-13 Page 6 of 6 9/16/13 allow for the inspection and removal of trees infested with the `Emerald Ash Borer". Upon roll call, the vote was: AYES: 5 -Rodd, Sayad, Brookman, Walsten, Sojka NAYS: 3-Haugeberg, Robinson, Charewicz ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-148-13, A RESOLUTION SUPPORTING, APPROVING OF AND CONSENTING TO APPROVAL OF CLASS 6b CLASSIFICATION FOR THE PROPERTY LOCATED AT 2070 MAPLE STREET. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. ADJOURNMENT: Moved by Walsten, seconded by Sojka, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 10:12 p.m. Gloria J. udwig — CITY ERK APPROVED BY ME THIS DAY OF , 2013 Matthew J. Bogusz, MAYOR • - Unfinished Business Item f2Q City of Des Plaines t,-rgin • Community Development Via, / Planning & Zoning Division DES PLAINES 1420 Miner Street ILLINOIS Des Plaines, IL 60016 Tel: 847-391-5306 Fax 847-827-2196 MEMORANDUM Date: October 2, 2013 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Scott Mangum, ATCP, Senior Planner Subject: Extension Request - Conditional Use Permit for an Office Building, 2514 Ballard Road, Case # 12 -047 -CU Issue: On October 1, 2012, the City Council passed Ordinance Z-31-12, which granted a Conditional Use Permit to authorize the construction and operation of an office building at 2514 Ballard Road. Development has not begun on this project, and the applicant is seeking a 12 - month extension of the Conditional Use. The applicant has filed for building permits which have been approved, but not yet issued. Analysis: A Conditional Use Permit was approved to authorize the construction and operation of a two-story 5,952 square foot office building with 24 parking spaces in the C-1 Neighborhood Shopping District. A Conditional Use permit (Case # 09 -019 -CU) for a 5,177 square -foot office building was approved in 2009, but construction did not begin and the approval lapsed. Recommendations: It is recommended that a 12 -month extension of the Conditional Use for the construction and operation of an office building at 2514 Ballard Road be granted until October 1, 2014. Given the non -controversial nature of this matter, it is recommended for placement on the consent agenda at the October 21, 2013 City Council Meeting. Attachments: Attachment 1: Letter from Ae Hee Yum requesting extension Exhibits: Ordinance authorizing a 12 -month extension for a Conditional Use Permit for the construction of an office building at 2514 Ballard Road. Exhibit A: Plat of Survey for 2514 Ballard Road prepared by Acorn Consultants. Ltd , and dated March 18, 2012. Exhibit B: Site, Landscape, Floor Plans, and Elevations for 2514 Ballard Road prepared by Lineworks, Ltd., and submitted September 7. 2012 Page 1 of 6 Date: September 30, 2013 To: City of Des Plaines Re: Condition Use Permit for Office Building Construction at 2514 E. Ballard Rd, Des Plaines, IL 60016 Dear: We are almost ready to start the construction of an office building at the site as mentioned above This is to request you to extend the conditional use permit. The case number is: #12 -047 -CU. We have found a very reliable general contractor and we like to start the construction as soon as possible. Sincerely yours, �e Ae Hee Yum 847.269.8012 Attachment 1 lkz\---- Page 2 of 6 CITY OF DES PLAINES ORDINANCE Z - 24 - 13 AN ORDINANCE GRANTING AN EXTENSION OF THE CONDITIONAL USE PERMIT FOR 2514 BALLARD ROAD, DES PLAINES. WHEREAS, on October 1, 2012, the City Council adopted Ordinance Z-31-12 granting a conditional use permit ("Conditional Use Permit") to Ae Hee Yum ("Petitioner") for the construction and operation of an office building ("Project") in the C-1, Neighborhood Shopping District on that certain property commonly known as 2514 Ballard Road in Des Plaines ("Subject Property"), subject to certain terms and conditions; and WHEREAS, pursuant to Section 3.4-8.A of the Des Plaines Zoning Ordinance of 1998 ("Zoning Ordinance"), a conditional use permit is valid for only one year prior to the issuance of building permits and the commencement of construction unless the City Council extends the conditional use permit; and WHEREAS, the Petitioner has filed an application for, and the City has approved building permits for the Project; and WHEREAS, on September 30, 2013, the Petitioner requested an extension of the Conditional Use Permit for the Subject Property through October 1, 2014 ("Extension Request"); and WHEREAS, the Petitioner represents in the Extension Request that he is prepared to begin construction of the Project on the Subject Property shortly; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the Extension Request for the Conditional Use Permit; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting part of the factual basis for this Ordinance granting the Extension Request. SECTION 2: LEGAL DESCRIPTION. The Subject Property is legally described as follows: Page 3 of 6 LOTS 22 AND 23 IN BESTMANN'S ACRES UNIT NUMBER 2, BEING A SUBDIVISION OF PART OF THE EAST 1/2 OF THE NORTHWEST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 15, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. SECTION 3: APPROVAL OF EXTENSION REOUEST. Pursuant to Section 3.4-8 of the Zoning Ordinance, the City Council hereby approves the Extension Request and extends the Conditional Use Permit, which extension is subject to, and contingent upon, the same terms and conditions applicable to the grant of the Conditional Use Permit. SECTION 4: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2013 APPROVED this day of , 2013 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to foam: day of , 2013 CITY CLERK Peter M. Friedman, General Counsel Legal Ord \2113P -Ord nance Granting 12 Month Extension for CUP for 2514 Ballard #26026738_v2 2 Page 4 of 6 1 PLAT OF SURVEY • 672'8 • 633.19 ta29l •93.T CNAOI LEM FENCE RW 07962 • 033 19 ENCROACHMENT -( --( -C. • 93.137 FOUND IRON PIPE 793471 23 7 WOODEN FENCE • 4E*EF NDAT..r.1.3,T P.'D 67290 • 673.11 0 0 �0 Y 13 ■ 63.1.30 32 633.90 •631.2.1 •�33 30 FT AREA . I.'93 1' 11 9 BUIL• 110 LINL 7) 636 7 P1. 6. E W41 WB$3151 TARO ��• 630.27 • 63131 w rA ■ 675 16 9" STORM 12' WATER 8' w w Y •63521 • [OS r •■ 635 111 BALLARD I RD. (CONCRETE) }_4 w METROPOLITAN WATER RECLAMATION DISTRICT piwpgis 26 6347T COMBINED SEWER w w w SANITARY 8'R16163524 ��—l� ( O 94v 62649 STATE OF ILLINOIS ) )S.S COUNTY OF KANE ) I IS TO CERTIFY THAT THE PLAT SHOWN HEREON IS A 1ECT REPRESENTATION OF A SURVEY PERFORMED AT AN UNDER MY DIRECTION. THIS PROFESSIONAL SERVICE CONFORMS TO THE CURRENT ILLINOIS MINIMUM STANDARDS FOR A BOUNDARY SURVEY. ALL DIMENSIONS SHOWN ARE IN FEET AND DECIMAL PARTS THEREOF. GIVEN UNDER MY HAND AND SEAL THIS 18TH DAY OF MARCH. A D 2012 d(.8.41th KRZYSZTOF BLANDO ILLINOIS PROFESSIONAL LAND SURVEYOR NO 3705 CDRN CONSULTANTS LTD. A . 340 GIESE ROAD HA-A,/IA, IL_.N01S 605 0 'EL 63C 39 Z. 5 FLOOD C RTIFICATF, ACCORDING TO FLOOD INSURANCE RATE MAP THIS PROPERTY 15 IN A MINIMUM FLOOD AREA AND IS DESIGNATED AS ZONE 'WE'. PANEL 917 0081 0376 F AFFECTIVE NOVEMBER. 6 2000.500•YEAR FLOOD PLAIN ELEVATION 63300 NGVD. REFERENCE BENCHMARK RM 236.1 ELEVATION . 633 85 NGVD 29 CHIS' LEO SOUARE IN TOP OF SOUTHERN HEADWAI OF BALLARD RD OVER FARMERS CRE FK r_GAL DESCRIPTION. LOTS 22 AND 23 IN BESTMANN'S ACRES UNIT NUMBER 2, BEING A SUBDIVISION OF PART OF THE EAST 112 OF THE NORTHWEST 1/4 OF THE SOUTHWEST 114 OF SECTION15, TOWNSHIP 41 NORTH. RANGE 12. EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS.PIN 0945-308-017-0000 i Seale r.30' FIELD WORK FINISHED 12.16 2003 UPDATED 04.09 2009 UPDATED 03.01 2072 COMMONLY ICNOK .A' 25' 4 BALLARD WAD DES P' AINt • IL GOO 6 03/01'201. 99 MOr KB 1,010 NEW SIDEWALK AS SHOWN ON C VN_ DRAWINGS W n 0 0 Exhibit B 6' HIGH FENCE WfTl- 2C WIDE MOVING GATE CONTINUOUS 8' HIGH WOOD FENCE DUMPSIER SNCL v I N - DESIGN CRITE R.A O a O I 5 HIGH 70' MOVING SITE PLAN 1"= 20' BALLAD OAD CE WITH GATE 6'-4 5/16" 5'-3 1 4' CONTINUOUS 8' HIGH WOOD FENCE OCCUPANCY GROUP BUSINESS GROUP 8 CONSTRUCTION TYPE HB SEISMIC ZONE 0 GROSS SQUARE FOOTAGE FIRST FLOOR LEVEL 2,976 S.F. SECOND FLOOR LEVEL 2,976 S.F. TOTAL 5952 S.F. ALLOWABLE FLOOR AREA 19,000 S.F. AL._.OWABLE NUMBER OF STORIES 3 ALLOWABLE HEIGHT 55 FEET BUILDING HEIGHT 25 FEET NUMBER OF STORIES 2 OCCUPANT LOAD FOR EXT CAPACITY 1 PER 100 GROSS FLOOR AREA GROUND FLOOR 30 SECOND FLOOR 30 ZONING DISTRICT C1 PARKING REQU;REMENTS BASED ON 1 PER 250 S.F. GROSS AREA 24 REQUIRED LOADING SPACE 0 Page 6 of 6 3ES PLAINES I_uNOIs Unfinished Business Item #3a City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: To: From: nnr Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Local Option Gas Tax — Sunset Cause Removal October 3, 2013 Michael G. Bartholomew, MCP, LEED-AP, City Manager Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Ref. 13-186 Issue: On December 7, 2009, the City Council approved the Local Option Gas Tax increase o►' $0.02 per gallon and included a sunset clause for December 31, 2013 (Ordinance M-48-09). This tax was earmarked for the Capital Projects Fund to fund the acceleration of the Storm Water Master Plan projects within the City's Capital Improvement Program. Analysis: The Local Option Gas lax of two cents ($0.02) is expiring on December 31, 2013. This fee generates $800,000 in revenue per year. Staff requests to have the sunset clause removed due to the number of upcoming projects that the City must fund and/or participate in. Below is a list of projects that will require a substantial funding amount by the City in the near future: Project Total Cost City Manager Approved Budget River Road Water Main Replacement- Touhy to UPRR $4,000,000 $2,500,000 Alternative Water Source $6,000,000 $3,000,000 River Road Street Lighting as part of IDOT River Road Reconstruction $1,000,000 $0 IDOT-Rand Road Bridge Replacement- New 12" Water Main $3,000,000 $0 IDOT-Northwest Highway and Broadway Traffic Signal $800,000 $0 Lee Street and Forest Traffic Signal- City Cost $1,400,000 $400,000 1-90 at Elmhurst Road Interchan epi_ $500,000 $0 Cumberland Circle Reconstruction $250,000 $0 _ Total Cost 816,950,000.00 $5,900,000 h lengmeernwcorrespondence'city council meettng12011 I0-21-1311oca! option mft sunset clause11. 2013 local option mft sunset clause removal docx Page 1 of 6 Recommendation: We recommend the removal of the sunset clause from the additional $0.02 Motor Fuel Local Option Gas Tax which expires on December 31, 2013. Attachments Attachment 1— Ordinance M-48-09 Ordinance M-28-13 h:\engineering correspondence\city council meeting \2013\10.21-13local option mft sunset clause \1.2013 local option mft sunset clause removaLdocx Page 2 of 6 r 1 1 1 CITY OF DES PLAINES ORDINANCE M - 48 - 09 AN ORDINANCE AMENDING TITLE 4, "BUSINESS REGULATIONS," CHAPTER 3, "MUNICIPAL OCCUPATION TAXES," ARTICLE F., "MOTOR FUEL TAX," OF THE DES PLAINES CITY CODE. WHEREAS, on December 19, 1994, the City of Des Plaines adopted the Motor Fuel Tax by Ordinance M-87-94; and WHEREAS, in so doing, the City Council established the public policy of the City Des Plaines that each motor fuel retailer in the City shall have the duty to collect the Motor Fuel Tax from each purchaser of motor fuel and to pay the Motor Fuel Tax over to the City; and WHEREAS, said public policy is still in force and effect; BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting part of the factual basis for this Ordinance. SECTION 2: That Title 4, "Business Regulations," Chapter 3, "Municipal Occupation Taxes," Article F., "Motor Fuel Tax," of the City Code of Des Plaines, be amended and read as follows: ARTICLE F. MOTOR FUEL TAX 4-3F-1: DEFINITIONS: No change 4-3F-2: TAX IMPOSED: There is hereby imposed and levied a tax upon the retail purchase within the city of motor fuel, at the rate of two cents ($0.02) per gallon or fraction thereof, plus an additional two cents ($0.02) is established, per gallon or fraction thereof. This additional two cents ($0.02) will be collected January 1, 2010 through December 31, 2013. This tax shall be in addition to any and all other taxes. The ultimate incidence and liability for payment of such tax shall be upon the retail purchaser of motor fuel. Nothing herein shall be construed to impose a tax upon the occupation of selling motor fuel. Said tax shall be earmarked for th Capital Projects Fund. ATTACHMENT 1 1 Page 3 of 6 1 1 4-3F-3: COLLECTION OF TAX: No change 4-3F-4: REGISTRATION AND MAINTENANCE OF RECORDS: No change 4-3F-5: EFFECTIVE DATE: The effective date for this article is January 1, 2010 1995. SECTION 3: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this /A -day oft;€477 6(/` , 2009. APPROVED this I I\ day of •LGNI %R/\ , 2009. VOTE: AYES NAYS 4 ABSENT D ATTEST: X14:4- CITY CLERK Published in pamphlet form this I -0"-day of �e i b€A, 2009. Approved as to form: 941'11 C CLERK vi D a d R Wiltse, City Attorney NOTE: New Language is Underlined mu,ordlAmend 4-3F Motor Fuel Tax 2 ATTACHMENT 1 Page 4 of 6 CITY OF DES PLAINES ORDINANCE M - 28 - 13 AN ORDINANCE AMENDING ARTICLE F OF CHAPTER 3 OF TITLE 4 OF THE CITY CODE REGARDING THE CITY MOTOR FUEL TAX. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Section 4-3F-2 of the City Code of the City of Des Plaines, as amended ("City Code"), imposes a motor fuel tax on the retail purchase of motor fuel within the City, which tax is borne by the retail purchaser of motor fuel ("MFT"); and WHEREAS, on December 7, 2009 the City Council adopted Ordinance M-48-09, which increased the amount of the MFT by $0.02 per gallon of motor fuel purchased during the period beginning January I, 2010 and ending December 31, 2013; and WHEREAS, MFT revenue is dedicated to the Capital Projects Fund and is important for the completion of capital projects within the City; and WHEREAS, the City desires to amend Section 4-3F-2 of the City Code to update and clarify the MFT and to assure that sufficient revenue remains available for the completion of such projects; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend Article F of Chapter 3 of Title 4 of the City Code as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. SECTION 2: TAX IMPOSED. Section 2, "Tax Imposed," of Article F, "Motor Fuel Tax," of Chapter 3, "Municipal Occupation Taxes," of Title 4, "Business Regulations" is hereby amended to read as follows: "4-3F-2: TAX IMPOSED: There is hereby imposed and levied a tax upon the retail purchase within the city of motor fuel, at the rate of twe four cents ($0.02) ($0.041 per gallon or fraction thereof, through December 3 2013, This tax shall be in addition to any and all other 1 Page 5 of 6 taxes. The ultimate incidence and liability for payment of such tax shall be upon the retail purchaser of motor fuel. Nothing herein shall be construed to impose a tax upon the occupation of selling motor fuel. Said tax shall be earmarked for the capital projects fund." SECTION 3: REPEALER. Section 5, "Effective Date," of Article F, "Motor Fuel Tax," of Chapter 3, "Municipal Occupation Taxes," of Title 4, "Business Regulations" is hereby repe led in its entirety and reserved. SECTION 4: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2013. CITY CLERK Peter M. Friedman, General Counsel Legal \Ord\2013\DP-Ordinance Amending the City Code Regarding Removal of Sunset Provision for Motor Fuel Tax #26015430_v1 2 Page 6 of 6 DES PLAINES IWNOIS Unfiinished Business Item ##.3b City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: August 26, 2013 Ref. 13-153 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engsneering Subject: Storm Sewer Fee — Sunset Clause Retnova! Issue: On December 7, 2009, the City Council approved Ordinance M-47-09 to increase the Storm Sewer Fee and included a sunset clause for December 3L 2013. This fee was to accelerate the Storm Water Master Plan from 10 years to 5 years within the Capital Projects Fund. Analysis: The Storm Sewer Fee which earmarked an additional thirty-three cents ($0.33) per one hundred (100) cubic feet of water consumed, from a rate of $0.57 to $0.90. The revenue generated is $800,000 per year. Staff requests to have the sunset clause removed due to the number of upcoming projects that the City must fund and/or participate in. The following is a list of projects that will require a substantial funding amount by the City in the near future: Project Total Cost City Manager Approved Budget $2,500,000 River Road Water Main Replacement- Touhy to UPRR $4,000,000 Alternative Water Source $6,000,000 $3,000,000 River Road Street I.ighting as part of 1DOT River Road Reconstruction $1,000,000 $0 1DOT-Rand Road Bridge Re, acement- New 12" Water Main $3,000,000 $0 IDOT Northwest Highway and Broadway Traffic Signal $800,000 $0 Lee Street and Forest Traffic Signal- City Cost $1,400,000 $400,000 1-90 at Elmhurst Road Interchange $500,000 $0 Cumberland Circle Reconstruction $250,000 $0 Total Cost $16,950,000.00 $5,900,000 Recommendation: We recommend the removal of the sunset clause from the $0.33 Storm Sewer Fee which expires on December 31, 2013. Attachment Attachment 1 Ordinance M-47-09 Ordinance M -29-I3 h lengineering\correspondencelcity council meeting120131I0-2I-13\storm sewer fee - expired sunset clause11 -2013 storm sewer fee - removal of sunset clause_docx Page 1 of 6 1 CITY OF DES PLAINES ORDINANCE M - 47 - 09 AN ORDINANCE AMENDING TITLE 9, "PUBLIC UTILITIES," CHAPTER 3, "STORMWATER CONVEYANCE SYSTEMS," SECTION 5, "STORM SEWER FEE," OF THE DES PLAINES CITY CODE. WHEREAS, on December 19, 1994, the City of Des Plaines adopted the Motor Fuel Tax by Ordinance M-87-94; and WHEREAS, in so doing, the City Council established the public policy of the City Des Plaines that each motor fuel retailer in the City shall have the duty to collect the Motor Fuel Tax from each purchaser of motor fuel and to pay the Motor Fuel Tax over to the City; and WHEREAS, said public policy is still in force and effect; BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting part of the factual basis for this Ordinance. SECTION 2: That Title 9, "Public Utilities," Chapter 3, "Stromwater Conveyance Systems," Section 5, "Storm Water Fee," of the City Code of Des Plaines, be amended and read as follows: 9-3-5: STORM SEWER FEE: A. Fee Imposed: A storm sewer fee of fifty seven cents ($0.57) is hereby established, per one hundred (100) cubic feet of water consumed, plus an additional thirty-three cents ($0.33) is established, per one hundred (100) cubic feet of water consumed, which will be earmarked for the Capital Projects Fund in order to accelerate the Stormwater Master Plan is hereby established. This additional thirty-three cents ($0.33) will be collected January 1, 2010 through December 31, 2013. The determination of the amount of water consumed will be done in accordance with chapter 1 of this title. The storm sewer fee will be charged to all consumers of water within the city's corporate limits. For those residential and commercial units within the corporate limits that are not connected to the city's waterworks system, and are invoiced by the city for garbage pick up, a flat fee of four dollars fifty eight cents ($4.58) per month will be charged to them as the storm sewer fee. An additional flat fee of two dollars sixty-five cents ($2.65) per month is hereby established, which will be earmarked for the Capital Projects Fund in order to accelerate the Stormwater Master Plan. This additional two dollars sixty-five cents ($2.65)_per month will be collected January 1, 2010 through December 31, 2013 ATTACHMEN1 1 1 Page 2 of 6 B. Collection: The city finance department will collect the storm sewer fee. The fee will be included on the utility bill invoiced to all water consumers within the corporate limits, and all residential and commercial units in the city receiving a bill from the city for garbage pick up. C. Late Payment Penalty: Failure to pay the storm sewer fee within twenty one (21) days of the date of mailing of said bill will result in a ten percent (10%) late penalty charge. The city may bring an action to collect any unpaid storm sewer fee. D. Effective Date: The storm sewer fee herein provided for will be effective with the water and garbage bills dated August 31, 1998, and thereafter. The additional two dollars sixty-five cents ($2.65) per month will be effective on January 1, 2010 and thereafter until December 31 2013. SECTION 3: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 174k day of n , 2009. APPROVED this 774k day of d e.t.a b� , 2009. VOTE: AYES Co NAYS OZ ABSENT 0 1 ATTEST: CI CLERK OO Published in pamphlet form this ri-N'-day of 'XL)e e e,m b.M , 2009 �u4iITY CLE NOTE New Language is Underlined mu•ord\Amend 4-3F Motor Fuel Tax 1 2 Approved as to form: llive� R. W David R. Wiltse, City Attorney Page 3 of 6 CITY OF DES PLAINES ORDINANCE M - 29 - 13 AN ORDINANCE AMENDING SECTION 5 OF CHAPTER 3 OF TITLE 9 OF THE CITY CODE REGARDING THE CITY STORM SEWER FEE. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Section 9-3-5 of the City Code of the City of Des Plaines, as amended ("City Code"), imposes a fee for the use of City storm sewers ("Storm Sewer Fee"); and WHEREAS, on December 7, 2009 the City Council adopted Ordinance M-47-09, which increased the amount of the Storm Sewer Fee by (i) $0.33 per 100 cubic feet of water consumed and (ii) a flat fee of $2.65 per month during the period beginning January 1, 2010 and ending December 31, 2013; and WHEREAS, Storm Sewer Fee revenue is dedicated to the Capital Projects Fund and is important for the completion of capital projects within the City; and WHEREAS, the City desires to amend Section 9-3-5 of the City Code to update and clarify the Storm Sewer Fee and to assure that sufficient revenue remains available for the completion of such projects; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend Section 5 of Chapter 3 of Title 9 of the City Code as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. SECTION 2: TAX IMPOSED. Section 5, "Storm Sewer Fee," of Chapter 3, "Stormwater Conveyance Systems," of Title 9, "Public Utilities" is hereby amended to read as fol lows: "9-3-5: STORM SEWER FEE: A. Fee Imposed: A storm sewer fee of: (1) ninety cents 3 (50.90) is -hereby -established; per one hundred (100) cubic feet of water consumed, and (2) a flat fee of two dollars sixip'-five cents ($2,65) per month is hereby established, 1 Page 4 of 6 will be earmarked for the capital projects fund= The determination of the amount of water consumed will be done in accordance with chapter 1 of this title. The storm sewer fee will be charged to all consumers of water within the city's corporate limits. For those residential and commercial units within the corporate limits that are not connected to the city's waterworks system, and are invoiced by the city for garbage pick up, a flat fee of four dollars fifty eight cents ($4.58) per month will be charged to them as the storm sewer fee. 2013. B. Collection: The city finance department will collect the storm sewer fee. The fee will be included on the utility bill invoiced to all water consumers within the corporate limits, and all residential and commercial units in the city receiving a bill from the city for garbage pick up. C. Late Payment Penalty: Failure to pay the storm sewer fee within twenty one (21) days of the date of mailing of said bill will result in a ten percent (10%) late penalty charge. The city may bring an action to collect any unpaid storm sewer fee. SECTION 3: EFFECTIVE DATE OF ORDINANCE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] 2 Page 5 of 6 PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2013. CITY CLERK Peter M. Friedman, General Counsel Legal\Ord\20I3\DP-Ordinance Amending the City Code Regarding Removal of Sunset Provision for Storm Sewer Fee #26015465_vI 3 Page 6 of 6 NEW BUSINESS DATE: October 25, 2013 1'O: Aldermen of the City Council FROM: Matthew 1. Bogusz Mayor New Business Item #1d OFFICE OF THE MAYOR MATTHEW J. BOGUSZ RE: First Amendment to Employment Agreement A consensus of the City Council agreed to future terms of the City Manager's Employment Agreement and directed Staff to prepare a Resolution. The only change is to provide a base wage increase From $148,430 to $155,852. Attached is Resolution R-178-13, which is the First Amendment to the City Manager's Employment Agreement to be adopted at the November 4, 2013 City Council Meeting. Page 1 of 5 847.391.5301 mbogusz@desplalnes.org CITY OF DES PLAINES RESOLUTION R -178 - 13 A RESOLUTION APPROVING A FIRST AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE CITY OF DES PLAINES AND MICHAEL G. BARTHOLOMEW. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City and Michael G. Bartholomew entered into that certain "City Manager Employment Agreement" dated as of April 16, 2012 ("Agreement"), pursuant to which the City agreed to employ Mr. Bartholomew, and Mr. Bartholomew agreed to be employed by the City, to perform the duties of City Manager of the City of Des Plaines; and WHEREAS, the City and Mr. Bartholomew desire to enter into that certain "First Amendment to the City Manager Employment Agreement" to amend the Agreement regarding Mr. Bartholomew's annual base salary ("First Amendment"); and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the First Amendment; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPRQVAL OF FIRST AMENDMENT. The City Council hereby approves the First Amendment in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE FIRST AMENDMENT. The City Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal, on behalf of the City, the final First Amendment. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. [SIGNATURE PAGE FOLLOWS] I Page 2 of 5 PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel tt26189201 vl Page 3 of 5 FIRST AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE CITY OF DES PLAINES AND MICHAEL G. BARTHOLOMEW THIS FIRST AMENDMENT is made and entered into as of the day of , 2013, by and between the City of Des Plaines, an Illinois home rule municipal corporation ("Employee), and Michael G. Bartholomew ("Employee"). In consideration of the recitals and mutual covenants and agreements set forth in this First Amendment, the receipt and sufficiency of which are hereby acknowledged and agreed, the parties agree as follows: Section 1. Recitals. A. The Employer and the Employee entered into that certain "City Manager Employment Agreement" dated as of April 16, 2012 ("Agreement,, pursuant to whidh the Employer agreed to employ the Employee, and the Employee agreed to be employed by the Employer, to perform the duties of City Manager of the City of Des Plaines. B. Section 3 of the Agreement sets forth the annual base salary that the Employer agreed to pay the Employee in exchange for the performance by the Employee of the duties of City Manager of the City of Des Plaines. C. Section 1.2 of the Agreement provides that the Agreement may be modified in writing by mutual agreement of the parties, and Section 3.3 of the Agreement provides that the Employer can increase the compensation of the Employee based on the results of a performance evaluation process set forth in Section 12 of the Agreement D. Pursuant to Section 1.2, Section 3.3, and Section 12 of the Agreement, the Employer and the Employee desire to amend the Agreement to increase the Employee's annual base salary. E. The parties therefore hereby amend the Agreement as follows. Section 2. First Amendment to the Agreement Section 3.1 of the Agreement is hereby amended to read as follows: "Section 3: Compensation 1. Base Salary: Employer agrees to pay Employee an annual base salary of $148 $155,852, that -below -the -mid feint -et 4he payable in installments at the same time that the other management employees of the Employer are paid." Sects n . gffect: Effective Date. All terms, conditions and provisions of the Agreement that are not expressly amended or modified by this First Amendment shall remain unchanged and in fuli force and effect as if fully set forth herein. To the extent that the terms and provisions of this First Amendment conflict with the Agreement, the terms and provisions of this First Amendment shall control. The effective date of this First Amendment shall be April 21, 2013. [SIGNATURE PAGE FOLLOWS] EXHIBIT A Page 4 of 5 IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed by their duly authorized representatives as of the date and year first written above. ATTEST: CITY OF DES PLAINES By: Gloria Ludwig, City Clerk BY: Matthew Bogusz, Mayor Date: Date: WITNESS: MICHAEL G. BARTHOLOMEW By: Gloria Ludwig, City Clerk Date: Date: #25217417 v2 EXHIBIT A 2 Page 5 of 5