03/04/2013I/CITY OFA ``
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DES PLAINES %
ILLINOIS 7
Cite Council Agenda
Monday, March 4, 2013
Regular Session — 7:00 p.m.
Room 102
CALL TO ORDER
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PRESENTATION
CITIZEN AWARD
PROPERTY TAX BILLS
CITIZEN PARTICIPATION
(matters not on the Agenda)
ALDERMEN ANNOUNCEMENTS
DRAFT`. 2/26/2013 10:47 AM
Monday, March 4, 2013
City of Des Plaines City Council Agenda P a 2 e 1 2
CONSENT AGENDA:
1. Minutes/Regular Meeting — February 4, 2013
2. Minutes/Executive Session — February 4, 2013
3. Adopt Revised Hazard Mitigation Plan as an Official Plan of the City of Des Plaines
3a. RESOLUTION R-38-13/Adoption of Revised Hazard Mitigation Plan
4. Accept Rock Salt Bid Award through the State of Illinois Central Management Services (CMS) 2012-2013
Rock Salt Procurement Contract at a Cost of $52.74 per ton payable to Morton Salt, Inc., 123 North Wacker
Drive, Chicago, Illinois 60606
4a. RESOLUTION R-39-13/Rock Salt Bid Procurement through State of Illinois CMS Contract with Morton Salt,
Inc.
5. Award Bid of the 2013 Ash Tree Removal to Trees "R" Us, Inc., P.O. Box 6014, Wauconda, IL 60084 in the
Budgeted Amount of $200,000 to be paid for via the Street/Grounds Fund
5a. RESOLUTION R-40-13/Bid Award for 2013 Ash Tree Removal
6. Approval of Proposal from Netrix, LLC, 2801 Lakeside Drive, 3rd Floor, Bannockburn, IL 60015, in the
amount of $11,692.00 for a Three -Year Maintenance Agreement for the Cisco Network System
6a. RESOLUTION R -41 -13/3 -Year Agreement with Netrix, LLC for Cisco Network Maintenance
7. Approve Kinder Morgan, Inc., Natural Gas Pipeline Company of America, LLC, Reimbursement Agreement
for Proposed Utility Relocations on Everett Avenue
7a. RESOLUTION R-43-13/Natural Gas Pipeline Reimbursement Agreement
8. Approve Agreement with McGuireWoods Consulting, LLC to Provide Lobbyist Services to the City of Des
Plaines for 2013 in an amount not -to -exceed $19,200
8a. RESOLUTION R-44-13/Lobbyist Services Agreement with McGuireWoods Consulting, LLC
9. Authorize City Clerk to Advertise for Bid a One -Year Contract for Gasoline and Diesel Fuel with a Bid
Opening Date of Friday, March 22, 2013 at 3 p.m.
10. Authorize City Clerk to Advertise for Bid for a Three -Year Contract for Contractual Landscape Maintenance
with a Bid Opening Date of Friday, March 22, 2013 at 3 p.m.
END OF CONSENT AGENDA
DRAFT: 2/26/2013 10:47 AM
Monday, March 4, 2013
City of Des Plaines City Council Agenda P a 2 e 1 3
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION — Alderman Matt Bogusz, Chair
a. Warrant Register in the amount of $3,005,241.24 — RESOLUTION R-42-13
2. COMMUNITY DEVELOPMENT — Alderman Patricia Haugeberg, Chair
a. Consideration of Conditional Use Permit to Authorize the Operation of a Money Transfer (Currency
Exchange) Operation in the C-3 District, Case #13 -002 -CU for Dolex Dollar Express, 4000 W. 26th
Street, Chicago, IL 60623 — ORDINANCE Z-6-13
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE MARCH
18, 2013 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION
ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE
CHAIRMAN UNDER "NEW BUSINESS"
UNFINISHED BUSINESS
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-42-13/Warrant Register
2. a. ORDINANCE Z-6-13/Consideration of Conditional Use Permit for the Operation of a Money Transfer
(Currency Exchange) Operation in the C-3 District, Case #13 -002 -CU
MANAGER'S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.
DRAFT: 2/26/2013 10:47 AM
PRESENTATION
CITY
3 43
DES PLAINES
ILLINOIS
City of Des Plaines
Police Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5400
Fax: 847-391-5463
MEMORANDUM
Date: February 22, 2013
To: Michael Bartholomew, City Manager
From: William Kushner, Chief of Police (dam
Subj: Presentation of Citizen Award of Valor
Issue: On January 18th, 2013 at 0736 hours, the Des Plaines Police and Fire departments were
dispatched to the Mobil Gas Station located at 800 W Oakton St for an explosion/ structure fire, as
reported by a passer-by. Initial reports indicated a gas pump had exploded and a person was injured
in the fire. At the time of the fire, Kenneth Krozel was pumping gas into his vehicle when he
observed a fire ball coming from the next pump, causing the ground and the owner's vehicle to start
on fire. He ran over to the front entrance of the gas station, grabbed the outdoor fire extinguisher,
and extinguished the fire at the pump. When officers arrived on -scene they spoke to Mr. Krozel
who related no one was injured and he had put out the fire. Upon notification of the fire at the gas
pump, management initiated an emergency shut off of all the gas pumps. The consensus of the
public safety personnel on -scene and the Mobil Gas Station management is that Kenneth Krozel's
quick thinking and immediate action prevented a potentially catastrophic gas pump explosion and/
or structure fire.
Mr. Krozel's heroic actions potentially saved a vehicle owner's life and the lives of many others
who may have been affected had the fire spread not been contained prior to reaching the volatile
gasoline tanks. Mr. Krozel's actions went above and beyond those of a concerned citizen and
demonstrated consideration and caring for the well-being of a fellow human.
Recommendation: Mr. Kenneth Krozel be recognized for his selfless actions and awarded the
Citizen Award of Valor.
1 of 1
Consent Agendi Item j
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, FEBRUARY 4, 2013
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Acting Mayor Michael Charewicz at 6:00 p.m. in the Eleanor
Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday,
February 4, 2013.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Bogusz, Sayad, Brookman, Walsten, Wilson, and Charewicz.
Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Police Chief
Kushner, Fire Chief Wax, Director of Public Works and Engineering Oakley, Director of Community
& Economic Development Darnbach, and General Counsel Friedman and Weiss.
EXECUTIVE
SESSION:
Acting Mayor Charewicz requested a motion in consideration of selecting an
Acting Mayor.
Moved by Brookman, seconded by Sayad, to select Alderman Patricia
Haugeberg to serve as Acting Mayor of the City of Des Plaines for the period of
February 4, 2013 until February 19, 2013, and to select Alderman Dick Sayad
to serve as Acting Mayor from February 19, 2013 until April 15, 2013.
Moved by Bogusz, seconded by Wilson, for a substitute motion to select
Acting Mayor Michael Charewicz to fill the term left by former Mayor Martin
J. Moylan. Upon roll call, the vote was:
AYES: 3 -Robinson, Bogusz, Wilson
NAYS: 5 is geberg, Sayad, Brookman,
Walsten, Charewicz
ABSENT: 0 -None
Motion declared FAILED.
Upon roll call for the original motion to select Alderman Patricia Haugeberg to
serve as Acting Mayor of the City of Des Plaines for the period of February 4,
2013 until February 19, 2013, and to select Alderman Dick Sayad to serve as
Acting Mayor from February 19, 2013 until April 15, 2013, the vote was:
AYES: 5-1-laugeberg, Sayad,
Brookman, Walsten, Charewicz
NAYS: 3 -Robinson, Bogusz, Wilson
ABSENT: 0 -None
Motion declared carried.
City Clerk Ludwig administered the Oath of Office for Alderman Haugeberg as
Acting Mayor.
Moved by Sayad, seconded by Brookman, to go into Executive Session to
discuss Collective Bargaining, Pending and Probable Litigation and
EXECUTIVE
SESSION:
(Cont'd)
PRAYER AND
PLEDGE:
SWEARING-IN
CEREMONY:
PUBLIC
HEARING/
2013
APPROPRIATION:
DISCUSSION:
CITIZEN PART.:
Page 2 of 8 2/4/13
Compensation of Specific Employees in the City. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion passed unanimously without objection.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:15 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Bogusz, Sayad, Brookman, Walsten, Wilson and Charewicz.
The opening prayer was given by The Reverend Tim Roames of the Good
News Christian Church, followed by the Pledge of Allegiance to the Flag.
Police Chief Kushner announced the promotions of Paul Burger and Chester
Zaprzalka. City Clerk Ludwig administered the Oath of Office to Deputy Chief
of Police Paul Burger and Commander of Support Services Chester Zaprzalka.
MINUTES OF THE PUBLIC HEARING HELD IN THE
ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS~
DES PLAINES CIVIC CENTER, MONDAY, FEBRUARY 4, 2013
Acting Mayor Haugeberg called the Public Hearing to order at 7:20 p.m. The
Public Hearing was being held pursuant to legal notice (published in the
Journal — Topics newspaper on Friday, January 25, 2013) to discuss the
Proposed 2013 Appropriation Ordinance for the City of Des Plaines, Cook
County, Illinois.
Director of Finance Wisniewski reviewed her Memorandum of January 23,
2013 regarding the Public Hearing Notice of the 2013 Appropriation
Ordinance.
Acting Mayor Haugeberg asked for comments from the aldermen and the
public. There were no comments. This item has been placed on Consent
Agenda.
The Public Hearing was adjourned at 7:22 p.m.
The City Council reconvened at 7:23 p.m.
Mr. Brian Burkross, 2133 Webster Lane, addressed the City Council asking
about a minimum charge for water and sewer usage. Finance Director
Wisniewski and City Manager Bartholomew answered Mr. Burkross's
questions.
41-
MINUTES:
Consent
Agenda
2013
APPROPRIATION :
Consent
Agenda
Ordinance
M-3-13
STORM WATER
MASTER PLAN
PHASE II DESIGN
ENG. SVCS.:
Consent
Agenda
Resolution
R-23-13
2009 9-1-1 COM.
SYSTEM/NILES/
NSECC JETS BD.:
Consent
Agenda
Resolution
R-24-13
2013 MFT COSTS/
STREET/HGHWY/
IDOT:
Consent
Agenda
Resolution
R-26-13
Page 3 of 8 2/4/13
Ms. Liz Makelim, 680 Rose Avenue, addressed the City Council inviting
everyone to attend various upcoming events sponsored by the Des Plaines
History Center.
Moved by Sayad, seconded by Charewicz, to approve minutes of the Regular
Meeting of the City Council held January 7, 2013, as published. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Sayad, seconded by Charewicz, to approve minutes of the Executive
Session of the City Council meeting held January 7, 2013. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Sayad, seconded by Charewicz, to concur with Staff
recommendation to pass and adopt the 2013 Appropriation Ordinance; and
further recommend to place on First Reading Ordinance M-3-13, AN
ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES
OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL
APPROPRIATION ORDINANCE" FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Sayad, seconded by Charewicz, to concur with Staff
recommendation to accept the design proposal from Gewalt Hamilton
Associates, Inc., 850 Forest Edge Drive, Vernon Hills, Illinois 60061, in the
amount of $51,800.00 (Capital Project Fund); and further recommend to adopt
Resolution R-23-13, A RESOLUTION APPROVING AN AGREEMENT
WITH GEWALT HAMILTON ASSOCIATES, INC., FOR ENGINEERING
DESIGN SERVICES FOR THE STORM WATER MASTER PLAN, PHASE
II. Motion declared carried as approved unanimously under Consent Agenda.
Moved by Sayad, seconded by Charewicz, to concur with Staff
recommendation to approve the Resolution adopting the intergovernmental
agreement with the Village of Niles for the transfer of ownership of the Viper
System equipment; and further recommend to adopt Resolution R-24-13, A
RESOLUTION APPROVING AN AGREEMENT WITH THE VILLAGE OF
NILES CONVEYING TITLE TO COMMUNICATIONS EQUIPMENT.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Sayad, seconded by Charewicz, to concur with Staff
recommendation to approve the Municipal Estimate of Maintenance Costs and
Illinois Department of Transportation (IDOT) Resolution for Maintenance of
Streets and Highways in the amount of $1,504,500.00 (2013 Motor Fuel Tax
Fund); and further recommend to adopt Resolution R-26-13, A RESOLUTION
AUTHORIZING THE EXECUTION OF A STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION "RESOLUTION FOR
MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY
�8�
ADVERTISE BID/
DOWNTOWN
TRAIN STATION
REMODELING:
Consent
Agenda
ORDINANCE
M-2-13
AMEND CITY
CODE/
MAYORAL
VACANCIES:
TEMP.
EMERGENCY
REPAIR LIFT
STATION/150
NORTH RIVER
RD.:
Consent
Agenda
Resolution
R-28-13
WARRANT
REGISTER:
Page 4 of 8 2/4/13
UNDER THE ILLINOIS HIGHWAY CODE," FOR THE PURPOSE OF
MAINTAINING STREETS AND HIGHWAYS IN THE CITY (13 -00000 -00 -
GM). Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Sayad, seconded by Charewicz, to concur with Staff
recommendation to authorize staff to advertise for bid of the Renovation
Program for The Des Plaines Train Station, 1501 Miner Street, with an opening
date of Tuesday, March 5, 2013 at 3:00 p.m. Motion declared carried as
approved unanimously under Consent Agenda.
Alderman Bogusz requested that this Item be removed from Consent Agenda
for further discussion.
Moved by Sayad, seconded by Brookman, to adopt Ordinance M-2-13, AN
ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 5,
"MAYOR," OF THE DES PLAINES CITY CODE. Upon roll call, the vote
was:
AYES: 5-Haugeberg, Sayad, Brookman,
Walsten, Charewicz
NAYS: 3 -Robinson, Bogusz, Wilson
ABSENT: 0 -None
Motion declared carried.
Moved by Sayad, seconded by Charewicz, to concur with Staff
recommendation to hire Metropolitan Pump Company, 37 Forestwood Drive,
Romeoville, Illinois 60446-1343 for a temporary lift station system in the
approximate amount of $8,000.00 and for a permanent replacement control
panel in the approximate amount of $40,000.00; and further recommend to
adopt Resolution R-28-13, A RESOLUTION APPROVING AND
AUTHORIZING EMERGENCY REPLACEMENT OF A SANITARY
SEWAGE LIFT STATION CONTROL PANEL. Motion declared carried as
approved unanimously under Consent Agenda.
ACTING MAYOR HAUGEBERG DECLARED THAT THE CITY
COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE
WHOLE
FINANCE & ADMINISTRATION — Alderman Bogusz, Chair
Alderman Sayad requested that the Minutes reflect his disagreement with the
charges on Page 1 of the Warrant Register regarding the IT Shared Services
Agreement with the Village of Glenview in the amount of $8.067.86.
Alderman Charewicz stated that a resident requested clarification of the charge
on Page 12 of the Warrant Register regarding the Special Events Holiday
w
WARRANT
REGISTER:
TEXT
AMENDMENT/
CITY CODE/
MASSAGE
PARLORS:
ACCESSORY
DRIVE-THRU
FACILITY/ 1555-
1563
ELLINWOOD ST.:
Page 5 of 8 2/4/13
Shopping Spree in the amount of $496.82. Director of Finance Wisniewski
explained the escrow account and answered questions from the Aldermen.
Moved by Charewicz, seconded by Robinson, to recommend to the City
Council approval of the February 4, 2013 — Warrant Register, in the total
amount of $2,327,012.12; and further recommend that Resolution R-22-13 be
adopted at appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Walsten, Vice Chair
Director of Community & Economic Development Dambach reviewed his
Memorandum of January 15, 2013, regarding a request by Holy Family Medical
Center to allow Massage Therapy, Inc. for a Text Amendment to the City of
Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.5.1,
Institutional District Use Matrix, to allow for Massage Parlors in the 1-1,
Institutional District. The Plan Commission voted (4-0) to recommend
approval of the zoning text amendment as proposed.
Lauren Cannon, Rehab Director, on behalf of Holy Family Medical Center and
Ms. Martha Schevers, Owner of Massage Therapy, Inc. and a Licensed
Massage Therapist appeared before the Committee of the Whole and answered
questions from the Aldermen.
Moved by Brookman, seconded by Bogusz, to amend the Ordinance that a
Massage Parlor be changed from a Permitted Use to a Conditional Use.
Aldermen Haugeberg, Bogusz, Sayad, Brookman and Charewicz agreed.
Aldermen Robinson, Walsten and Wilson did not agree.
Moved by Wilson, seconded by Robinson, to amend the Ordinance by adding
"medical office building" as a Conditional Use. Aldermen Haugeberg, Bogusz,
Sayad, Walsten and Charewicz agreed. Aldermen Robinson, Walsten and
Wilson did not agree. Motion declared carried.
Director of Community & Economic Development Dambach reviewed his
Memorandum of January 24, 2013, regarding a request by Petitioner Jim Kaiser
(U.S. Bank) for a Conditional Use Permit under Section 7.3-8-C of the 1998
City of Des Plaines Zoning Ordinance, as amended, to authorize an accessory
drive-through facility at a financial institution in the C-5, Central Business
Zoning District, Case #12 -070 -CU. At its December 11, 2012 meeting, the
Zoning Board of Appeals recommended (4-2) that the City Council disapprove
the Conditional Use Permit for the establishment of a financial institution with
accessory drive-through in the C-5, Central Business District. Director of
Community & Economic Development Dambach answered questions from the
Aldermen.
Mr. Dan Dowd, 701 Lee Street, Attorney representing the Petitioner, addressed
the Committee of the Whole and answered questions from the Aldermen.
Mr. Bill Fanter, 136 South Washington, Naperville, is the Chicago Regional
bay
1555-1563
ELLINWOOD ST.:
(Cont'd)
AMEND ZONING/
RECLASSIFY/
30 NORTH
DES PLAINES
RIVER RD:
WARRANT
REGISTER:
Resolution
R-22-13
TEXT
AMENDMENT/
CITY CODE/
MASSAGE
PARLORS:
Page 6 of 8 2/4/13
Manager for U.S. Bank addressed the Committee of the Whole and answered
questions from the Aldermen.
Moved by Charewicz, seconded by Haugeberg, to recommend to the City
Council to DENY the request for a Conditional Use Permit at appropriate time
this evening. Motion declared carried. Aldermen Robinson did not agree.
Director of Community & Economic Development Dambach reviewed his
Memorandum of January 15, 2013, regarding a request by Petitioners Samir and
Avani Patel for an Amendment to the Official Des Plaines Zoning Map, as
amended, to reclassify the property from the C-2 Limited Office Commercial
Zoning District to the C-3 General Commercial Zoning District and answered
questions from the Aldermen. At its January 14, 2013 meeting, the Plan
Commission recommended that the City Council approve the reclassification.
Moved by Charewicz, seconded by Robinson, to recommend to the City
Council to approve the request for an Amendment to the Official Des Plaines
Zoning Map, as amended, to reclassify the property located at 30 North Des
Plaines River Road from the C-2 Limited Office Commercial Zoning District to
the C-3 General Commercial Zoning District at appropriate time this evening.
Motion declared carried.
ACTING MAYOR HAUGEBERG ASSUMED THE CHAIR AND
DECLARED THE CITY COUNCIL BACK IN SESSION.
Moved by Bogusz, seconded by Sayad, to concur with recommendation of
Committee of the Whole to adopt Resolution R-22-13, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME, AS AMENDED. Total: $2,327,012.12.
Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Wilson, Charewicz
NAYS: 1-Walsten
ABSENT: 0 -None
Motion declared carried.
Alderman Sayad requested that the Minutes reflect his disagreement with the
charges on Page 1 of the Warrant Register regarding the IT Shared Services
Agreement with the Village of Glenview in the amount of $8.067.86.
General Counsel Friedman reviewed the amendments recommended by the
Committee of the Whole amending Ordinance Z-3-13 as follows: (1) change
from the name of Massage Parlor to Massage Establishment consistent with the
City Code throughout; (2) to change Massage Establishments in the
Institutional Districts to Conditional Uses from Permitted Uses; and (3) to
�B�
Ordinance
Z-3-13
ORDINANCE
Z-3-13
TEXT
AMENDMENT/
CITY CODE/
MASSAGE
PARLORS:
ACCESSORY
DRIVE-THRU
FACILITY/
1555-1563
ELLINWOOD ST.:
Ordinance
Z-1-13
AMEND ZONING/
RECLASSIFY/
30 NORTH
DES PLAINES
RIVER RD:
Ordinance
Z-4-13
Page 7 of 8 2/4/13
change the footnote under Table 7.5-1 Institutional District Use Matrix in
"When located on the same Zoning Lot as a Hospital" to "When located on the
same Zoning Lot as a Medical Office Building".
Moved by Walsten, seconded by Sayad, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance Z-3-13, AN
ORDINANCE AUTHORIZING A TEXT AMENDMENT TO TABLE 7.5-1,
"INSTITUTIONAL DISTRICTS USE MATRIX," OF THE CITY OF DES
PLAINES ZONING CODE, as Amended. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Wilson, seconded by Charewicz, to advance to Second Reading and
adopt Ordinance Z-3-13, AN ORDINANCE AUTHORIZING A TEXT
AMENDMENT TO TABLE 7.5-1, "INSTITUTIONAL DISTRICTS USE
MATRIX," OF THE CITY OF DES PLAINES ZONING CODE, as Amended.
Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Bogusz,
Brookman, Walsten, Wilson, Charewicz
NAYS: 1-Sayad
ABSENT: 0 -None
Motion declared carried.
Moved by Walsten, seconded by Charewicz, to concur with recommendation of
Committee of the Whole to DENY the request for a Conditional Use Permit
under Section 7.3-8-C of the 1998 City of Des Plaines Zoning Ordinance, as
amended, to authorize an accessory drive-through facility at a financial
institution in the C-5, Central Business Zoning District, Case #12 -070 -CU.
Upon roll call, the vote was:
AYES: 7-Haugeberg, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 1 -Robinson
ABSENT: 0 -None
Motion declared carried.
Moved by Walsten, seconded by Robinson, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance Z-4-13, AN
ORDINANCE GRANTING A MAP AMENDMENT FROM C-2, LIMITED
OFFICE COMMERCIAL TO C 3, GENERAL OFFICE COMMERCIAL FOR
THE PROPERTY LOCATED AT 30 N. DES PLAINES RIVER ROAD, DES
PLAINES, ILLINOIS (CASE #12 -075 -MAP). Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
AMEND CITY
CODE/ 2013
WATER/SEWER
RATES:
Ordinance
M-4-13
Page 8 of 8 2/4/13
Director of Finance Wisniewski reviewed her Memorandum of January 23,
2013 and answered questions from the Aldermen. Staff recommends that the
City Council approve the water rate at $4.686 per 100 cubic feet. This rate
incorporates the pass-through of the Chicago rate as well as the matching City's
cost increase that will allow the Water/Sewer fund to maintain a positive fund
balance. Staff does not recommend an increase in the sewer rate.
Moved by Sayad, seconded by Brookman, to allocate $1,000,000.00 taken from
the Reserve account to help alleviate the cost of the water rate increase from
Chicago. Upon roll call, the vote was:
AYES: 2-Sayad, Brookman
NAYS: 6-Haugeberg, Robinson, Bogusz,
Walsten, Wilson, Charewicz
ABSENT: 0 -None
Motion declared FAILED.
Motion by Brookman for a substitute motion to not approve the 15% increase
in water rates. Motion DIED for lack of a second.
Moved by Charewicz, seconded by Wilson, to place on First Reading and
approve Ordinance M-4-13, AN ORDINANCE AMENDING TITLE 9,
"PUBLIC UTILITIES," CHAPTER 1, "WATER SYSTEM REGULATIONS,"
SECTION 7, "RATES" OF THE DES PLAINES CITY CODE. Upon roll call,
the vote was:
AYES: 2 -Wilson, Charewicz
NAYS: 6-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten
NAYS: 0 -None
ABSENT: 0 -None
Motion declared FAILED.
ADJOURNMENT: Moved by Sayad, seconded by Brookman, that the regular meeting of the City
Council adjoum. Motion declared carried. Meeting adjourned at 9:28 p.m.
APPROVED BY ME THIS
DAY OF , 2013
ACTING MAYOR
""114c2
Gloria J. Ludwi — CIT LERK
g
•r
Consent/Uvulas items #3 &ail
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Te 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: February 4, 2013 Ref. 13-015
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Pt blic Woiks and Fngneeri,,g
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering 'O
Subject: Community Rating System ;CRS) Hazard Mitigation Plan Activity 510
Issue: The Community Rating System (CRS) requires that participating communities update their
Hazard Mitigation Plan every five years. The City of Des P.aines Mitigation Planning Committee
has reviewed and revised this plan in accordance with CRS requirements.
Analysis: The Hazard Mitigation Plan identifies eight natural hazards that face Des Plaines and
methods in which to alleviate losses from those hazards. The plan is essential in order for the City
to participate in several Federal programs and receive grants for flood control projects (such as
voluntarily buying out and demoi;skiing repetitive loss flood -prone buildings).
Specifically, we are applying to the Hazard Mitigation Grant Program (HMGP). This program was
created by the Federal Emergency Management Agency (FEMA) to vole—tarry buy out and
demolish repetitive loss flood -prone buildings. This grant has a 75% federal and 25% non-federal
share requirement. The Public Works and Engineering Department will be applying to the Illinois
Department of Natural Resources (IDNR) for financial assistance for the remaining 25% balance.
Attached is the Executive Summary that is an overview of the 177 page document The full
document is available on the City website at under Flooding Information.
Recommendation: Staff recommends acceptance of the pian. Once the resolution is compieted this
plan will be sent to FEMA for their review.
Attachments:
Hazard Mitigation Plan Executive Summary
Resolut:on
Page 1 of 1
efel-CITY OF
9 I!
DES PLAINES)
ILLINOIS
CITY
OF
DES PLAINES
1420 MINER STREET
DES PLAINES,
ILLINOIS
847-391-5390
REVIEW
DECEMBER 2012
s.,t-'._ ..�
HAZARD MITIGATION PLAN
Page 1 of 7
Executive Summary
1. Introduction
Des Plaines is subject to natural hazards that threaten life and health and cause extensive
property damage. To better understand these hazards and their impacts on people and
property, and to identify ways to reduce those impacts, the City of Des Plaines undertook
this Hazard Mitigation Plan.
This Plan was developed under the guidance of a Mitigation Planning Committee,
authorized by a resolution of the City Council. The Planning Committee's members
included representatives of key City departments, neighborhood associations, academia,
and organizations involved in mitigation activities. The Mitigation Planning Committee
followed a standard 10 -step process, based on FEMA's guidance and requirements.
This Plan fulfills the Federal mitigation planning
requirements, qualifies for Community Rating System
credit and provides the City with a blueprint for
reducing the impacts of these natural hazards on people
and property.
2. Hazard Profile
The Plan addresses eight natural hazards that
face Des Plaines:
— Overbank flooding
— Local drainage and sewer backup
— Tornadoes
— Earthquakes
— Winter storms
— Thunderstorms
— Drought/extreme heat
— Illness/Disease
Chapter 2 reviews these hazards, where they
occur, historical events, and the frequency or
likelihood of future occurrences. Overbank
flooding affects floodplains, but the others
can hit any area of the City.
3. Vulnerability Assessment
"Hazard mitigation" is defined
as any sustained action taken
to reduce or eliminate long-
term risk to life and property
from a hazard event. — FEMA
Flooding of repetitive loss area #6,
Big Bend Dnve, 1986
This chapter reviews how vulnerable Des Plaines is to property damage, adverse impact
on the local economy, and threats to public health and safety. There are over 27,000
buildings in the City subject to some level of damage from the eight natural hazards.
There are over 2,600 structures in the floodplain and 278 in repetitively flooded areas.
Executive Summary
ES–I
Page 2 of 7
December 2012
Chapter 3 provides tables that show the estimated damage to these buildings from an
occurrence of each hazard. Similar reviews are given for the impact of the eight hazards
on the local economy, on safety, and on health. This assessment concluded:
1. The natural hazards that cause the most property damage are floods and tornadoes.
The expected average annual property damage from other hazards is relatively small.
2. Tornadoes and flooding cause the most
economic disruption in a single occur-
rence. However, on a regular basis, winter
storms and thunderstorms are more
disruptive and cost local governments
more than the other hazards.
3. Extreme heat and thunderstorms are the
greatest threats to people, although
repetitive flooding also stands out.
4. In most cases, the relative amount of
property damage, economic disruption
and safety and health threat is the same
throughout the city. The exceptions are:
Chapter 3 reviews typical property damage
caused by each of the eight natural hazards
— Most overbank and repetitive flooding occurs in
especially in the floodplain of the Des Plaines River.
— Sewer backup affects older buildings with basements.
— Tornadoes and earthquakes present higher hazards to larger and older buildings.
— Winter storms, extreme heat. and diseases have a greater impact on the elderly.
the
mapped
floodplains,
4. Goals
After reviewing the goals of existing City plans and conducting a goal setting exercise,
the Mitigation Planning Committee adopted five goals statements:
1. Education: Educate the citizens of Des Plaines on the hazards they are exposed to
and how they can protect their lives, health, and property.
2. Regulation: Manage new development so that it will not increase threats to existing
properties or adversely affect open and natural areas.
3. Public services: Place a priority on measures that protect public servicescritical
facilities and utilities.
4. Flooding: Devote special attention to flooding problems, including the Des Plaines
River, areas that are repetitively flooded, local drainage, and sewer backup.
5. Financing: Maximize the use of State and Federal funds.
Executive Summary
ES -2
Page3of7
December 2012
5. Preventive Measures
Preventive measures, in the form of planning and regulations, focus on the future. These
measures are designed to keep the problem from getting worse by ensuring that future
development does not increase flood damage. Seven types of preventive measures are
reviewed in Chapter 5:
5.1 Planning and zoning
5.2 Open space preservation
5.3 Subdivision regulations
5.4 Building code
5.5 Manufactured housing regulations
5.6 Floodplain regulations
5.7 Stormwater management
The review of how these measures could be used and how they arc currently being
implemented concluded:
— The City's comprehensive plan, zoning
ordinance and subdivision ordinance
do not fully address the need to
preserve hazardous areas from
development or set protection
standards for future development.
— The City has the latest building code
provisions for protection from
earthquakes, tornadoes, high winds,
and snow storms and its administration
of these provisions has been rated very
highly.
— The City's floodplain and stormwater
management programs exceed national
and regional standards, but some train-
ing is needed and some procedures
should be revised to ensure continued
compliance with State and Federal
rules.
6. Property Protection
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Property protection measures are used to modify buildings or property subject to damage.
Chapter 6 covers the following approaches:
6.1 Relocating the building out of harm's way,
6.2 Erecting a barrier to keep the hazard from reaching the building,
6.3 Modifying the building so it can withstand the impacts of the hazard,
6.4 Modifying the sewer lines to prevent sewer backup,
6.5 Taking care of nearby trees that may damage the building and utilities, and
6.6 Insuring the property to provide financial relief after the damage occurs.
Executive Summary
ES -3
Page 4 of 7
December 2012
Chapter 6 concludes:
— Property owners can implement a variety of property protection measures at little
cost, especially for sites with low damage potential (e.g., shallow flooding, sewer
backup, earthquakes, thunderstorms and winter storms).
— The City's urban forestry program can help prevent damage to utility lines and roofs
caused by high winds, ice storms, snow storms.
— While City -owned properties are adequately insured against damage by natural
hazards, less than 50% of the privately owned buildings in the City's floodplains and
1% of the buildings in the rest of the City are covered by flood insurance.
— Property protection measures are normally
implemented by the property owner, but the
City can help with technical and financial
assistance. Its rebate program has been
particularly successful and has gained national
recognition.
— Property protection measures can protect the
most damage -prone buildings in the City:
repetitive loss properties. Specific recommend-
ations are provided for each area.
7. Emergency Management
Elevated cottages in the Campground
Emergency management measures protect people during and
after a disaster. Chapter 7 reviews these measures, from
identifying an oncoming problem (threat recognition), through
warning, response procedures, and post -disaster activities.
Chapter 7 concludes:
— The City has good measures to obtain early threat recogni-
tion of weather-related hazards and can warn most
residents.
— City staff has experience with emergency
operations and each department has instructions
based on past experience.
— There are no storm or tornado shelters in the
City's three mobile home parks, areas that are
particularly susceptible to wind damage.
— The City Response Plan has been approved by
Illinois Emergency Management Agency in
June 2012.
Outdoor warning siren
A good flood warning and response plan
identifies what actions will need to be
taken before the water reaches an area
Executive Summary
ES -4
Page 5 of 7
December 2012
8. Flood Control
Five areas related to controlling floodwaters
are reviewed in this chapter:
8.1 Des Plaines River projects
8.2 Farmers Creek projects
8.3 Channel improvements
8.4 Drainage and sewer improvements
8.5 Drainage system maintenance
Chapter 8's review found:
The pump station on Farmers Creek is
part of the Levee 50 project
— Much has been done to control flooding in Des Plaines. The City and other agencies
are implementing flood control alternatives for both major stream flooding and local
drainage and sewer problems.
— Opportunities for channel, drainage, and sewer improvements have been studied.
Those that are cost effective will be constructed by the City over the years as annual
funding allows.
— The City has a drainage maintenance program, with supportive stream dumping
regulations, that meets the national model program.
9. Public Information
Public information activities advise property owners, renters, businesses, and local
officials about hazards and ways to protect people and property from these hazards.
These activities can motivate people to take steps to protect themselves and others.
Chapter 9 reviews activities that reach out to
people and tell them to be advised of the hazards
and some of the things they can do. It then covers
additional sources of information for those who
want to learn more. At the end of this review, it
concludes:
— There are many ways that public information
programs can be used so that people and
businesses will be more aware of the hazards
they face and how they can protect
themselves.
a,{Yopr
Lmire
ter
is safe mx„
VoN
Hazard protection brochures prepared
and distributed by private organizations
— More hazard and mitigation information could be included in the City s activities.
— Current practices that disclose hazards to buyers of property are either dependent o
the seller or provide the information late in the process.
— The most important topics to cover in Des Plaines and the most effective media to
convey those topics were identified by the Mitigation Planning Committee.
Executive Summary
ES -5
Page 6 of 7
December 2012
10. Action Plan
The culmination of the Hazard Mitigation Plan is the series of action items presented in
Chapter 10. There are 16 action items that address the major hazards, are appropriate for
those hazards, are cost-effective, are affordable, and have minimal impact on the human
and natural environment. Each action item is assigned to an office with a deadline.
1. Plan Adoption: The City Council will adopt the Plan by resolution.
2. Monitoring and Reporting: The Mitigation Planning Committee will monitor the
implementation of this Plan and report progress to the City Council and the public.
3. Community Rating System: The City would like to improve its CRS rating to a
Class 6.
4. Regulatory Review: The City's comprehensive plan and development regulations
will be reviewed for ways to incorporate hazard mitigation provisions.
5. Regulatory Administration: While current regulatory programs appear to be well
administered, some specific administrative and staffing improvements will be made.
6. Regional Stormwater Management: The City will actively participate in regional
stormwater, flooding, and watershed activities.
7. Urban Forestry: The City will continue its policies and programs to maintain trees
that threaten utility lines and buildings.
8. Rebates: The City will continue the rebate program to provide a financial incentive
for low cost flood and sewer backup projects. If there are general funds available, the
rebate program will be expanded to include measures for other hazards.
9. Demonstration Elevation Project: The City will monitor the FMA Grant to elevate
buildings in the Campground.
10. Flood Control Projects: The City will work with State and Federal agencies to
create new flood control projects on the Des Plaines River.
11. Drainage System Maintenance: The City will continue to maintain the ditch and
drainage culverts and revise its procedures to maximize CRS credit.
12. Public Information Projects: Current projects should be continued and some new
ones should be tried each year.
13. Public Information Messages: The messages to be disseminated through the
p ojects 'n action item 15 are descr'bed.
Executive Summary
ES 6
Page 7 of 7
December 2012
CITY OF DES PLAINES
RESOLUTION R - 38 - 13
A RESOLUTION ADOPTING THE 2012 CITY OF DES
PLAINES HAZARD MITIGATION PLAN
WHEREAS, the City is subject to natural hazards, such as overbank flooding, local
drainage and sewer backup, tornadoes, earthquakes, winter storms, thunderstorms, drought and
extreme heat, and illness and disease; and
WHEREAS, pursuant to the Federal Disaster Mitigation Act of 2000, the City must
adopt a federally -approved local mitigation plan in order to be eligible for disaster relief funding
through the Federal Emergency Management Agency; and
WHEREAS, federal law requires that local mitigation plans be updated and re -adopted
every five years; and
WHEREAS, on November 6, 2006 the City Council adopted Resolution R-145-06,
which established the City of Des Plaines Mitigation Planning Committee ("Committee") for the
purpose of developing a local mitigation plan for the City; and
WHEREAS, on January 29, 2007 the City Council adopted Resolution R-15-07, which
adopted the Hazard Mitigation Plan developed by the Committee ("Plan") and directed the
Committee to: (i) evaluate implementation of the Plan each year; and (ii) update the Plan every
five-year period subsequent to adoption of the Plan; and
WHEREAS, pursuant to Resolution R-15-07 and federal law, after seeking input from
the public, community organizations, and other units of local government, the Committee has
prepared an updated 2012 City of Des Plaines Hazard Mitigation Plan ("2012 Plan"); and
WHEREAS, the City Council has determined that is in the best interest of the City to
adopt the 2012 Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES
PLAINES, COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and
made a part of, this Resolution as findings of the City Council.
SECTION TWO: ADOPTION OF 2012 PLAN. The City Council hereby adopts
the 2012 Plan.
SECTION THREE: EVALUATION AND UPDATE OF 2012 PLAN. The City
Council hereby authorizes and directs the Committee to: (i) monitor and evaluate
implementation of the 2012 Plan; (ii) prepare and submit an annual report on the 2012 Plan to
1
the City Council prior to September 30 of each year subsequent to adoption of this Resolution,
which annual report shall include discussion of the topics set forth in Section 5 of Resolution R-
15-07, which is attached to, and hereby made a part of, this Resolution as Exhibit A; (iii)
prepare an update of the 2012 Plan prior to September 30 of the fifth year subsequent to the
effective date of this Resolution; and (iv) meet as often as necessary to perform the Committee's
responsibilities set forth in this Section Three.
SECTION FOUR: IMPLEMENTATION OF 2012 PLAN. The City Council
hereby authorizes and directs the City Manager to assign City staff as the City Manager deems
necessary and appropriate to implement the 2012 Plan and to assist the Committee with
performing its responsibilities set forth in Section Three of this Resolution.
SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in full force and
effect upon its passage and approval by a majority of the members of the City Council.
PASSED this _ day of , 2013.
APPROVED this _ day of , 2013.
VOTE: AYES NAYS ABSENT
ACTING MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
#12314686_v1
LegalRes\20131DP-Resolution Adopting the 2012 City of DP Hazard Mitigation Plan
2
CITY OF DES PLAINES
RESOLUTION R- 15 -07
A RESOLUTION ADOPTING THE HAZARD MITIGATION
PLAN AS AN OFFICIAL PLAN OF THE CITY OF DES
MAIMS.
WHEREAS, the City of Des Plaines is subject to flooding, tornadoes, and other natural
hazards that can damage property, close businesses, disrupt traffic, and present a public health
and safety hazard; and
WHEREAS, on November 6, 2006, the City Council adopted Resolution R-145-06,
which established the City of Des Plaines Mitigation Planning Committee as a temporary
advisory body to the City Council; and
WHEREAS, the Mitigation Planning Committee, comprised of representatives from key
City departments, neighborhood associations, academia, and organizations involved in mitigation
activities, has prepared a recommended Hazard Mitigation Plan that reviews the options to
protect people and reduce damage from the hazards; and
WHEREAS, the recommended Hazard Mitigation Plan has been widely circulated for
review by the City's residents and federal, state and regional agencies and has been supported by
those reviewers; and
WHEREAS, it is in the best intetest of the City to adopt the Hazard Mitigation Plan as
an official plan of the City of Des Plaines;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
$F ON _I: That the recitals set forth herein above ere incorporated herein by reference
as the factual basis for this transaction.
SEC!ON 2: That the Hams Mitigation Plan Is hereby tseoptod es an pfficiei plan of
the City of Des Plaines.
SECTION 3: That the director of each City department is identified as the "responsible
officer" for the Hazard Mitigation Plan's action items and shall ensue that the action items are
implemented by the deadlines as stated in the plan.
SECTION 4: That the Mitigation Planning Committee is hereby charged to monitor
'mplementathon of the Hazard Mitigation Plan and report to the City Council and the public on
progress and recommendations.
SECTION 5: That the Hazard Planning Committee shall ensure the following:
1. The committee shall meat as often as necessary to prepare or review mitigation
activities and progress toward implementing the Hazard Mitigation Plan. It shall
meet at least once each year to review the status of ongoing projects.
2. The schedule of Committee meetings on mitigation issues shall be posted in
appropriate public places.
3. All meetings of the Committee shall be open to the public. All official progress
reports shall be provided to the media and made available to the public.
Exhibit A
4. By September 30 each year, the Committee shall prepare an amoral evaluation report
on the Hazard Mitigation Plan for the City Council. The report will cover the
following points:
(a) A description of how the evaluation report was prepared and how it is submitted
to the City Council, released to the media, and made available to the public;
(b) How the reader can obtain a copy of the original plan;
(c) A review of cads action item, including a statement on how much was
accomplished during the previous year;
(d) A discussion of why any objectives were not reached or why implementation is
behind schedule; and
(e) Recommendations for new action items or revised recommendations.
5. By September 30 of each fifth anniversary of the adoption of the Hazard litigation
Plan, the Committee shall prepare an update in accordance with the FEMA criteria in
eflbct at that time. The update shall be submitted to the City Council.
6. The Engineering Department shall provide staff support for the Committee's work.
PECTIC ON 6: That this Resolution shall be in flail force and effect from and after its
paw and approval according to law.
PASSED this eel day o , 2007
APPROVED this re/. %'day of 2007.
VOTE: AYES NAYS ABSENT sa-
Approved as to form:
mdYaeIQad FF4ptiee Plc as
tt-15-07
CITY OF
t 3y
DES PLAINES
ILLINOIS
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel. 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: February 13, 2013
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Howard Moser, Superintendent of General Services
Cc: Timothy P. Oakley, '.E., CFM, Director of Public Works and Engineering -ID
Subject: Accept State Bid Award — Rock Salt
Issue: Each year, the City of Des Plaines purchases rock salt for snow and ice control for the
upcoming winter season.
Analysis: The City of Des Plaines is a member of the Illinois Central Management Services (CMS)
joint purchasing program. The State requires any public body using Motor Fuel Tax (MFT) funds
for purchases to use State bid documents and procedures, and advertise in the State's bid bulletins,
or utilize the State bid through CMS.
The City has elected to utilize the CMS program for the procurement of rock salt. In accordance
with CMS purchasing guidelines, staff responded to the Joint Purchasing Requisition. In March
2012, the City signed the joint purchasing requisition #L1430 requesting 4,000 tons of AASHTO
specification M143 road salt.
Annual five-year historic data for rock salt purchase is detailed in the chart below:
Year
2008
2009
2010
2011
2012
Des Plaines typically uses approximately 4,800 tons during a winter season. Using a figure of 3,200
as the 80% minimum purchase, as required by the state CMS agreement, the resulting 4,000 ton
request is established.
Page 1 of 2
Tons Purchase d
Cost Per Ton
Total
4500
$38.79-$137.47
$330,000
3500
$104.24-$137.47
$363,698
3900
$75.18
$293.202
3085
$59.95
$184,952.82
.4800
$59.95
$287,760.00
Des Plaines typically uses approximately 4,800 tons during a winter season. Using a figure of 3,200
as the 80% minimum purchase, as required by the state CMS agreement, the resulting 4,000 ton
request is established.
Page 1 of 2
Recommendation: Staff recommends accepting the rock salt bid award through the State of Illinois
CMS 2012-2013 Rock Salt Procurement Contract PSD 4015389-02, at a cost of 552.74 per ton
payable to Morton Salt Inc., 123 N. Wacker Drive, Chicago, IL 60606.
The proposed budget amount for this item in 2013 is $250,000. Rock salt purchases typically
expend funds from two budget years because purchases are made during September/December
and January/February of the following year. Due to the mild winter last year we did not need to
order any salt in 2012 for this season, therefore all of the funding will come from the 2013 MFT
budget.
Attachments
Illinois CMS Agreement
Resolution
Page 2 of 2
CMS
ILLINOIS Pat Quinn, Governor
DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
Malcolm Weems, Director
October 15, 2012
Dear Joint Purchasing Participant
Subject: 2012-2013 Rock Salt, Bulk Contract Information
In completing the 2012 — 2013 Rock Salt season contract re -procurement, the State of
Illinois did not encounter the types of supply -related issues experienced in previous
seasons. We made every effort to secure Road Salt at the best available price for
participants in our contract re -pint, and gladly report that all locations across the
State were able to have their supply needs met through the State's procurement efforts.
We again recommend that participating agencies and governmental entities examine their
application rates and roadway priorities in order to minimize next season's maintenance
program cost while also ensuring the safety of the public.
Enclosed is a copy of the requisition you submitted to us for the purchase of rock salt.
The information from the requisition, including purchase commitment, can be used to
submit your requirements to this year's contract vendor:
Contract: P51) 4017275 Terns: October 2012 — October 2013
Morton Salt Inc. FEIN Number. 27-3146174
123 N. Wacker Drive
Chicago, IL 60606
Order Phone (888) 800-8905 Contact: Government Services
Your unit is Contract Line No: 37 _ / Price per ton F.O.B. destination, is $. 5:t. Ti
Emergency pickup of salt from vendor's warehouse is not made available in this contract.
The additional price per ton to have rock salt delivered in trucks equipped with coal/grain
chute openings in the tailgate to permit controlled off-loading of rock salt onto conveyors
is $ S.00 per ton. Contact vendor for availability in your area and scheduling deliveries.
You are responsible for issuing your own purchase order document to the vendor. Orders
may be placed with the vendor via telephone, with a written or fax confirmation to follow
immediately. You are strongly encouraged to order early and to store as much salt as
possible in order to help prevent potential salt shortages this winter. Also, you need to
make every effort to place orders in full truckload lots (22-25 tons).
Page 1 of 3
801 Stratton Office Building, 401 South Spring Street, Springfield. IL 62706
',bard an leer meed Perm
CMS
[LLINOIS Pat Quinn,Governor
DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
Malcolm Weems, Director
Your governmental unit is responsible for ensuring that the 80 or 100 percent minimum
guaranteed purchase commitment ( as noted on your Requisition ) is met before the end
of the winter season, June 30, 2013. The vendor is required to furnish not less than 120
percent ( if needed) of the contract quantity by March 1, 2013. Your governmental unit
is responsible for processing vendor invoices in a timely manner.
Delivery shall be made as soon as possible after vendor receipt of order by phone or mail.
The maximum time from receipt of order to the mal delivery for orders placed between
December 1, 2012 through April 1.2013 shall not exceed seven working days, unless as
modified in the Order Guidelines herein..
For orders placed between Deannber 1.2012 and April 1, 2013, if a vendor is unable to
make delivery within the order timeline, local governmental units shall have the right to
retain $.20 per ton per working -day as liquidated damages on the undelivered portion of
the order. For orders placed prior to 9:00 a.m. on a given day, that day to be considered
as the first calendar day of the seven-day delivery period. For an order placed after 9:00
a.m. on a given day, the following day shall be considered as the first calendar day of the
seven day delivery period.
CMS reserves the right to mitigate application of liquidated damages imposed against a
vendor, in the event of orders exceeding the maximum percentages outlined below:
An agency may order up to 20.% of their awarded contract tonnage in any given week
and vendor shall deliver within 7 working -days after receipt of order. Quantity ordered
above the 20.% threshold shall have an extended deliver time of one -working -day for
each one -percentage -point above the 20.% guideline. For example. if an agency orders
25.% of their awarded total 100 ton, delivery of the fust 20 ton (20.%) shall be within
7 working -days after receipt of order, the remaining 5 ton should be delivered within 12
working -days after receipt of order.
If after seven wanking -days of liquidated damages assessment, the vendor has still failed
to deliver, local governmental unit shall have the right to terminate an order and purchase
road salt or abrasives from another source, or take action consistent with public safety as
needed to continue daily business. Any and all additional costs incurred may be collected
from the original vendor. in addition to liquidated damages, by participant's legal action.
All deliveries shall be covered with approved weatherproof materials. The vendor shall
ensure that delivery person inspects the inside of the trailer and that all salt is removed
from the trailer before leaving a delivery point. The vendor will ensure all weights and
measures shown on delivery tickets are correct. Local governmental units reserve the
right to require that delivery trucks occasionally be directed to a scale in the vicinity of
the delivery point as a check on delivered truckloads.
Page 2 of 3
801 Stratton Office Building. 401 South Spring Street. Springfield. IL 62706
Printed an Recycled Paper
CMS
ILLINOIS Pat Quinn, Governor
DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
Malcolm Weems, Director
Deliveries of rock salt containing any foreign material such as mud, rocks, grader teeth,
tarpaulins, etc., may be rejected at the delivery site. In the event that any foreign
material is discovered in dumped deliveries. the salt and foreign matter may be reloaded
onto the cartage hauler's truck by the local governmental unit and returned for credit, or
the vendor shall immediately ship a specification compliant load of replacement salt, or
issue a refund to the governmental unit consistent with the comract price.
In December 2012, the contract vendor shall have in place stockpile(s) located in or near
Illinois covering the tonnage awarded for the northern regions of the State, and in January
of 2013 the contract vendor shall have in place 3tockpi e(s) in or near to Illinois covering
the total tonnage awarded for all regions of the State. At our discretion. we will inspect
the stockpiles to ensure that these stockpiles are in sufficient quantities, and that vendor
commitments to the stockpiles are with the users of this
•,1111 u
Enhanced Rock Salt 2012 - 2013 season availability:
The Department of Central Management Services surveyed vendors for availability of an
enhanced rock salt option in the invitation for bid, and availability was not provided for
by this vendor in this season's procurement process.
It is hoped that this information will be beneficial to you in the utilization of this contract.
If you have any further questions concerning the rock salt contract, please feel free to
contact me at (217) 782-8091.
Sincerely,
Wayne Ilsley, CPPB, Buyer
Bureau of Strategic Sourcing
Gorvsaitaoo
Page 3 of 3
801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706
Primed as iier7rIed Pups
CITY OF DES PLAINES
RESOLUTION R - 39 - 13
A RESOLUTION AUTHORIZING THE PROCUREMENT
OF ROCK SALT FROM MORTON SALT, INC., OF
CHICAGO, ILLINOIS
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the City has appropriated $250,000 in funds for the procurement of bulk
rock salt for snow and ice control operations during the 2013 fiscal year; and
WHEREAS, the City is a member of the Illinois Central Management Services joint
purchasing program ("CMS"), which typically ensures local government participants the best
available price, quality of product, and terms of delivery; and
WHEREAS, the City placed a joint purchasing requisition order from CMS for a base
amount of 4,000 tons of rock salt, of which amount the City is obligated to purchase 80 percent
(3,200 tons) and the Vendor is obligated to supply 120 percent (4,800 tons); and
WHEREAS, CMS sought bids for the award of CMS Contract PSD 4017275 for the
procurement of rock salt, and Morton Salt, Inc., of Chicago, Illinois ("Vendor'), submitted the
low bid price of $52.74/ton for the City; and
WHEREAS, sufficient funds have been appropriated to purchase the rock salt from
Vendor; and
WHEREAS, City staff has determined that CMS's purchasing policies satisfy the City's
competitive bidding requirements; and
WHEREAS, the City Council has determined that it is in the best interest of the C'ty to
purchase the rock salt from Vendor in the not -to -exceed amount of $250,000, in accordance with
the CMS letter dated October 15, 2012, and Contract PSD 4017275;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the
purchase by the City of rock salt from Vendor in a total not -to -exceed amount of $250,000.
1
SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby
authorized and directed to execute such documents and make such payments, on behalf of the
City, as are necessary to complete the purchase of the rock salt from Vendor in a total not -to -
exceed amount of $250,000.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this _ day of , 2013.
APPROVED this _ day of , 2013.
VOTE: AYES NAYS ABSENT
ACTING MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
#123 1791 5_v1
Legal\Res\2013\DP-Resolution Approving Purchase of Rock Salt
11
DES PLAINES
IWNOIS
10
f .,Agenda Items #5 & 5a,
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, 'L 60016
Tel: 847-391-5464
Fax 847-297-6801
MEMORANDUM
Date: February 13, 2013
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Howard Moser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering q "
Re: Bid Award — Ash Tree Removal Contract
Issue: Bids for the 2013 Ash Tree Removal contract were opened on February 8, 2013. This
contract, with optional annual renewals, includes the removal of parkway trees that are infested with
the Emerald Ash Borer as well as stump removal.
Analysis: Six (6) bids were received from nine (9) vendors who received specifications and
attended the mandatory pre-bid meeting on February 4, 2013. A summary of the bids is shown on
Exhibit 1. Based on the preliminary tree removal quantities (Exhibit 2), Trees "R" Us, Inc.
submitted the lowest responsible bid for tree removal.
Landscape Concepts submitted the lowest per inch price for stump removal at $2.90. They will be
contacted in the event that Public Works cannot complete the in-house stump removal as planned.
Recommendation: Staff recommends award of the bid for the 2013 Ash Tree Removal to Trees
"R" Us, Inc., PO Box 6014, Wauconda, IL 60084. This contract will be funded from the
Street/Grounds budgeted amount of $200,000. In addition, Landscape Concepts will perform any
necessary stump removal at the rate of $2.90 per inch diameter.
Attachments:
Bid Tabulation (Exhibit 1)
Tree Removal Quantities (,Exhibi 2)
Resolution
Page 1 of 1
COMPANY
TREES "R"
US
HOMER
2013 ASH TREE REMOVAL BID TABULATION
L 15"-24" 25"-31"
31"-36" 37" +
$11.80
$16.00
$22.00
$23.00
$12.00
$16.00
$18.00
$23.00
15" 24" 25" 31" 31"-36" 37" +
$6.00 $7.00 $7.00 $8.00 II
1
$125.00 $185.00 $220.00 $240.00 1
CLEAN CUT
$23.25
$27.25
$34.25
$45.00
$11.65
$11.65
$11.65
$11.65
WINKLER
$19-81
$19.81
$19.81
$19.81
$190.00
$280.00
$330.00
$350.00
LANDSCAPE
CONCEPTS
$190.00
$285.00
$500.00
$675.00
$2.90
$2.90
$2.90
$2.90
PIPER & $336.60
SONS
$604.00 $903.35
$1402.20
COMPANY
LABOR
TREES "R"US
HOMER
$9.60 $10.75
$10.75
$12.00
EMERGENCY WORK - PER HOUR
$75.00
$75.00
TRUCK CHIPPER
$50.00
$75.00
AERIAL TRUCK
$50.001 $75.00
$75.00 I
LOADER
$ 250.00
$90.00
$150.00
CLEAN CUT
$95.00
1 $60.00 1
$75.00
$75.00
$125.00
WINKLER
$100.00
$10.00
I
$10.00
$12.50
L
$39.00
LANDSCAPE
CONCEPTS
i
$65.00
$55.001
$65.00
$90.00
1I
$75.00
PIPER & SONS
$70.00
I $15.00 I
$20.00
I $30.00 1
$40.00
Page 1 of 1
EXHIBIT 1
Preliminary Tree Removal Quantities
ROUTE NUM 0"-14" 15"-24" 25"-31" 32"-36" 37"+
ROUTE 1 1 52 31 0 0
ROUTE 2 1 76 28 3 0
ROUTE 3 18 45 15 0 0
ROUTE 4 13 51 8 1 0
TOTALS 33 224 82 4 0
Trees "R" Us $ 2,725.80 $ 51,542.40 $ 36,736.00 $ 2,992.00 $ -
Homer $ 2,772.00 $ 52,416.00 $ 36,736.00 $ 2,448.00 $ -
Clean Cut $ 5,370.75 $ 101,556.00 $ 62,566.00 $ 4,658.00 $ -
Winkler $ 4,576.11 $ 86,530.08 $ 45,483.76 $ 2,694.16 $
Page 1 of 1
$ 93,996.20
$ 94,372.00
$ 174,150.75
$ 139,284.11
EXHIBIT 2
CITY OF DES PLAINES
RESOLUTION R - 40 - 13
A RESOLUTION APPROVING A CONTRACT WITH
TREES "R" US OF WAUCONDA, ILLINOIS, FOR THE
PROCUREMENT OF TREE AND STUMP REMOVAL
SERVICES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated $200,000 in funds for the removal of trees and
stumps infested with the Emerald Ash Borer and located on City parkways ("Services") for use
by the Department of Public Works and Engineering during the 2013 fiscal year; and
WHEREAS, Pursuant to Chapter Ten of Title One of the of the City of Des Plaines City
Code ("City Code"), City staff solicited bids for a contract to procure the Services ("Contract");
and
WHEREAS, the City received six bids, which were opened on February 8, 2013; and
WHEREAS, City staff determined that Trees "R" Us, Inc., of Wauconda, Illinois
("Vendor"), was the lowest responsible bidder; and
WHEREAS, sufficient funds have been appropriated to procure the Services from
Vendor; and
WHEREAS, the City staff recommends that the City award the Contract to Vendor for
the procurement of the Services for the not -to -exceed amount of $200,000; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Contract with Vendor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF CONTRACT. The City Council hereby approves the
Contract in substantially the form attached to this Resolution as Exhibit A, and in a final form to
be approved by the General Counsel.
1
SECTION 3: AUTHORIZATION TO EXECUTE CONTRACT. The City Council
hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf
of the City, the Contract only after receipt by the City Clerk of at least two executed copies of the
Contract from Vendor; provided, however, that if the City Clerk does not receive such executed
copies of the Contract from Vendor within 15 days after the date of adoption of this Resolution,
then this authority to execute and seal the Contract shall, at the option of the City Council, be
null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of , 2013.
APPROVED this day of , 2013.
VOTE: AYES NAYS ABSENT
ACTING MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
#12405188_v1
Legal\Res\2013\DP-Resolution Approving Award of Ash Tree Removal Contract to Trees R Us
2
2013 ASH TREE REMOVAL PROGRAM
CITY OF
DES PLAINES
ILLINOIS
OWNER
CITY OF DES PLAINES
Bid Specifications Prepared By
CITY OF DES PLAINES
PUBLIC WORKS AND ENGINEERING DEPARTMENT
1111 JOSEPH SCHWAB ROAD
DES PLAINES, ILLINOIS 60016
Page 1 of 33
EXHIBIT A
INVITATION TO BID
Bids for 2013 Ash Tree Removal Program for the City of Des Plaines, Illinois, will be received at the
Office of the City Clerk, Room 602, 1420 Miner Street, Des Plaines, Illinois until Friday, February 8,
2013, 3:00 p.m., after which time they will be publicly opened and read aloud.
This contract includes the following approximate items:
Removal of Infested Parkway Ash Trees and Stumps throughout City as assigned
Bidders must submit a firm bid. The outside of the bid must clearly identify the firm, individual, or
organization that is submitting the bid.
Relevant portions of "An Act to Prohibit Discrimination and Intimidation on Account of Race or Color in
Employment under Contracts for Public Buildings or Public Works", approved July 8, 1933, as amended,
"Fair Employment Practices Act", approved July 21, 1961, as amended and "The Prevailing Wage Act",
Illinois Revised Statutes, as amended. (Contract Provisions required by Section 85.38 of the Code of
Federal Regulations, US Department of Housing and Urban Development apply to this bid.)
Contractor understands amendments to the Illinois Freedom of Information Act (P.A. 96-0542) requiring
the Contractor to produce to the Requester any of its company records and documents which are in any way
related to the performance of services under this agreement and not exempt from disclosure within five
business days of the City's receipt of a request for said records. The Contractor agrees to be bound by the
provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), and agrees to deliver to the
City all records in its possession relating to this agreement within three (3) business days of a request by
the City for said records.
Contractor agrees to reimburse the City any fees, fines, or costs incurred by or assessed against the City for
its failure to deliver requested records in the possession of the Contractor, and which the Contractor failed
to deliver to the City within three (3) business days of its receipt of a request from the City to do so. An e-
mail request for records and documents will be considered received by the Contractor on the day sent.
Prior to award of the Contract, the apparent low bidder is required to submit the Contractor Sworn Work
History Statement and other information relative to their ability to complete the work in a satisfactory
manner and within the time specified.
Qual ification of Bidders:
A. Factors. Owner intends to award the Contract only to a Bidder that furnishes satisfactory
evidence that it has the requisite experience, ability, capital, facilities, plant, organization and staffing to
enable it to perform the Work in a satisfactory manner for the Contract Unit Prices.
B. Additional Information. Owner reserves the right to require from any Bidder, prior to award of
the Contract, a detailed statement regarding the business organizations of Bidder that is available for the
work. Information pertaining to financial resources, experience of personnel, contract defaults, litigation
history, and pending projects may also be requested.
Page 2 of 33
C. Final Determination. The final selection of the final Bidder shall be made on the basis of the
amount of the Bidder's Price Proposals, Owner's prior experience with the Bidders, Owner's knowledge of
the Bidders performance on other projects, and all other relevant facts or matters mentioned in the Contract
Documents or that the Owner may legally consider in making its determination.
Bid Documents may be obtained in three ways:
1. Via the Internet at www. desplaines . org/bids - no charge
2. Hard copy in person from the Public Works Department, 1111 Joseph Schwab Road, Des Plaines,
IL, 60016. A $5 non-refundable bid deposit is required prior to issuance of Bid Documents. Please
contact the office 24 hours in advance to schedule pick up.
Any questions regarding the bid specifications can be directed to:
Howard Moser, Superintendent of General Services
City of Des Plaines Public Works Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Telephone: 847-391-5471
Bidders must execute all signatures where required on their submitted Bid proposals. Bidders need not
return the entire contract proposal when bids are submitted unless otherwise required. Portions of the
proposal that must be returned include the following:
1. Contract Cover
2. Contract Proposal and Business Disclosure Statement
3. Contract Schedule of Prices
4. Proposal Bid Bond
The City of Des Plaines reserves the right to waive to reject any or all bids, and to make an award in the
best interest of the City.
By Order of the CITY COUNCIL, CITY OF DES PLAINES,
Gloria Ludwig, City Clerk
Page 3 of 33
INSTRUCTIONS TO BIDDERS
SCOPE OF WORK
The Contractor shall furnish and provide all labor, materials, tools, equipment, and machinery necessary to
perform and complete in a good and workmanlike manner the work required for:
2013 Ash Tree Removal Program
This Contract includes, but is not limited to, the following approximate items and quantities:
Removal of infested parkway Ash Trees and Stumps as assigned
SPECIAL PROVISIONS
The Special Provisions supplement, add to or revise the Specifications. In case of conflict with any part or
parts of the Standard Specifications, the Special Provisions shall take precedence and shall govern.
All assigned removals shall be completed by August 31, 2013
COORDINATION OF SPECIFICATIONS AND SPECIAL PROVISIONS
The Specifications and Special Provisions are intended to describe a complete scope of work and are
essential parts of the Contract. A requirement occurring in any of them is binding. In case of discrepancy,
measured or calculated dimensions will govern over scaled dimensions; Special Provisions will govern
over Specifications. The Contractor shall take no advantage of any apparent error or omission in the
Specifications and the Engineer shall be permitted to make such corrections and interpretations as maybe
necessary for the fulfillment of the intent of the Specifications.
The decision of the Owner in the case of any conflicts, errors or omissions is final.
EXANIINATION OF SITE AND SPECIFICATIONS
Bidders shall make a careful examination of the site of the proposed work, Bid Documents and
Specifications before submitting a Bid Proposal. They shall fully infonn themselves as to the quality and
quantity of equipment required and the character of the work and they shall further investigate the location
and make a careful examination of the sources of supply for materials.
The City of Des Plaines and its agents assume no responsibility whatever in respect to the sufficiency or
accuracy of this infonnation and there is no guaranty, either expressed or implied, that the conditions or
locations indicated are representative of those existing throughout the work, or that unanticipated situations
may not occur. The Owner reserves the right to add, delete or modify as it deems fit, the locations and
amounts of work to be done.
If their bid is accepted, the bidder is responsible for all errors in their Proposal resulting from their failure
or neglect to comply with these instructions. The Owner will in no case be responsible for any change in
anticipated profits resulting from such failure or neglect.
Page 4 of 33
PRE-BID MEETING
Prospective bidders are required to attend a mandatory Pre -Bid Meeting scheduled for Monday, February
4, 2013 at 10:00 am at Public Works, 1111 Joseph Schwab Rd., Des Plaines, IL 60016 to review the
scope of the work and the project specifications.
CONTENTS OF PROPOSAL FORMS
All Proposals submitted must be made on the forms included with the Bid Documents and shall be
complete with total prices as required. The bids shall include a separate monthly cost of services for
each of the facilities as well as an annual grand total. Payment for the work completed and accepted
shall be made on a per month basis for cleaning and custodial services for each class of work as
identified in the proposal. The City desires a three-year agreement.
At Least three professional references must be submitted with the bid along with the attached Business
Disclosure Statement that the company maintains a permanent place of business, address thereof, and
members or officers of the business.
IRREGULAR PROPOSALS
Proposals that contain omissions, erasures, alterations, or additions not called for, conditional or alternate
bids, or that contain irregularities of any kind or which are not accompanied by the proper Bid Surety, may
be rejected as irregular.
PROPOSAL GUARANTY
Each Proposal, must be accompanied by a bid bond, a certified check, or bank cashier's check for 5% of the
amount of the bid, payable as specified in the Invitation to Bid.
DELIVERY OF PROPOSALS
Proposals shall be delivered in person to the place and by the time specified in the Invitation to Bid. Bids
delivered after the time stated will not be accepted or opened. Each Proposal shall be submitted in a sealed
envelope plainly marked: 2013 Mb Tree Removal Program
OPENING PROPOSALS
Proposals will be publicly opened and read aloud at the time and place specified in the Invitation to Bid.
Bidders, their authorized agents and interested parties are invited to be present.
DISOUALIFICATION OF BIDS
2 or more proposals from a person, firm, corporation or association, under different names will not be
considered. Evidence that any bidder is interested in more than one proposal for the same work will cause
rejection of all such proposals. Any or all proposals will be rejected if there is evidence ofcollusion among
the bidders.
MINIMUM WAGE PROVISIONS
Page 5 of 33
The successful bidder will be required to pay not less than the prevailing rates of wages in this locality to
workmen engaged in the work, in accordance with "The Prevailing Wage Act", Illinois Revised Statutes, as
amended.
FAIR EMPLOYMENT PRACTICES
In accordance with "An Act to Prohibit Discrimination and Intimidation on Account of Race or Color in
Employment under Contracts for Public Buildings or Public Works", approved July 8, 1933, as amended,
no person shall be refused or denied employment in any capacity on the grounds of race or color, nor be
discriminated against in any manner by reason thereof in connection with the performance ofthis Contract,
nor shall any unfair employment practice as defined in the "Fair Employment Practices Act", approved July
21, 1961, as amended, be committed by the Contractor, his subcontractors, suppliers of materials or
services to the Contractor or his subcontractors, or any labor organizations furnishing skilled or unskilled
labor to the Contractor or his subcontractors.
REQUIRED REFERENCE DOCUIMENTATION
Prior to award, the apparent low bidder shall furnish to the Owner the following information:
> 3 municipal or commercial references of completed contract work of a similar nature, including the
name of the municipality/private party, the dollar vahre of the work, names and telephone numbers
of the officials in responsible charge of the completed contracts.
> A complete List of the Bidder's Labor Force to be employed on this Contract, including facilities
they will be designated to.
Failure to submit any of the above items may result in disqualification of the bid as incomplete.
SELECTION OF BIDDER
The Owner reserves the right to govern selection of a bidder in accordance with the work to be done,
equipment and qualified labor and superintendence to be furnished, experience, resources, and the lowest
priced responsible and complete bid. The Owner reserves the right to waive any or all technicalities and to
reject any or all bids, and to make an award in the best interest of the City.
AWARD OF CONTRACT
Owner reserves the right to accept the Bidder's Proposal that is, in its judgment, the best and most
favorable to the interests of the Owner and the public; to reject the low Price proposal; to reject any and all
Bidder's Proposals; to accept and incorporate corrections, clarifications or modifications following the
opening of the Bidder's Proposals when to do so would not, in the Owner's opinion, prejudice the bidding
process or create any improper advantage to any Bidder; and to waive irregularities and informalities in the
bidding process or in any Bidder's Proposal submitted; provided that the waiver of any prior defect or
informality shall not be considered a waiver of any future or similar defects or informalities and Bidders
should not rely upon , or anticipate, such waivers in submitting their Bidder's proposal.
CONTRACT PERFORMANCE BOND REQUIRED
Page 6 of 33
The successful bidder, prior to the execution of the Contract by the Owner, shall furnish to the Owner a
surety bond in the sum equal to the full amount of the Bid, on the City Contract Performance Bond form
furnished by and acceptable to the Owner. All proposals shall be submitted on the basis of the furnishing
this bond executed by a corporate surety company licensed to do business in the State of Illinois. The costs
of executing the Contract, furnishing the Contract Performance Bond and Proof of Insurance, and other
documents required, including all notary fees and expenses, are to be paid by the Bidder to whom the
award is made. The cost of same shall be included in the total amount bid, with no extra compensation
paid by the Owner.
EXECUTION OF CONTRACT
The individual, firm or corporation to whom or to which a Contract has been awarded shall furnish an
executed Contract and Proof of Insurance to the Owner within 15 calendar days after Notice of Award has
been received by them from the Owner.
FAILURE TO EXECUTE CONTRACT
Failure by the Bidder to furnish the Owner with an executed Contract and Proof of Insurance within the 15
calendar days specified shall be just cause for annulment of the award, or of the Contract if executed.
RETURN OF PROPOSAL GAURANTY
The proposal guaranty of the successful bidder will be retained until the Owner has accepted the
Contractor's executed Contract, Contract Bond, Proof of Insurance and executed the Contract. The
Proposal guaranties of the two next lowest apparent bidders will also be retained until the Contract has
been executed by the Owner.
PROOF OF INSURANCE
The contractor shall furnish the Owner with sufficient documentary evidence of insurance coverage, which
evidence shall consist of either such original insurance policy or a certified statement from the insurer
listing the details from the policy.
Page 7 of 33
GENERAL CONDITIONS OF THE CONTRACT
CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this Contract until he has obtained all insurance required
under this paragraph and the Owner has approved such insurance, nor shall the Contractor allow any
subcontractor to commence work on his Contract until all similar insurance required of the subcontractor
has been so obtained and approved.
a Compensation Insurance
The Contractor shall take out and maintain during the life of this Contract Workmen's Compensation
Insurance for all his employees employed at the site of the project, and, in case any work is sublet, the
Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for
all the latter's employees unless such employees are covered by the protection afforded by the
Contractor. In case any class of employees engaged in hazardous work under this Contract at the site of
the project are not protected under the Workmen's Compensation Statute, the Contractor shall provide
and shall cause each subcontractor to provide Workmen's Compensation Insurance for the protection of
his employees not otherwise protected.
b Public Liability & Property Damage Insurance
The Contractor shall take out and maintain and cause to be taken out and maintained by all
subcontractors during the life of this Contract such Public Liability and Property Damage Insurance as
shall protect him and all subcontractors performing work covered by this Contract from claims for
damages for personal injury, including accidental death, as well as from claims for property damages,
which may arise from operations under this Contract, whether such operations be by himself or by a
subcontractor or by anyone directly or indirectly employed by either of them and the amounts of such
insurance shall be as follows:
General Liability/Property Damage/Bodily Injury
Automobile Bodily Injury Liability/Property Damage
Excess/Umbrella Liability
Workers Compensation and Employers Liability
$2 million each occurrence
$5 million general aggregate
$2 million combined single limit
$3 million each occurrence
$3 million aggregate
$1 million each occurrence
Such insurance shall name the City of Des Plaines as additional insured along with the Contractor and shall
hold harmless the City against all suits and claims arising from or as the result of the actions of the
Contractor or his subcontractors. This insurance shall be primary and non-contributing with any other
insurance. Such policies shall not be canceled, permitted to expire or to be changed without the written
consent of the Owner. A Certificate of Insurance must be on file in this office prior to any work on these
premises. This Certificate Holder and Additional Insured should read:
• City of Des Plaines
Page 8 of 33
ILLINOIS FREEDOM OF INFORMATION ACT
Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542) which
take effect January 1, 2010, requires the Contractor to produce to the Requester any ofits company records
and documents which are in any way related to the performance of services under this agreement and not
exempt from disclosure within five business days of the City's receipt of a request for said records.
Accordingly, the Contractor agrees to be bound by the provisions of the Illinois Freedom of Information
Act (5 ILCS 140/1 et seq.), and agrees to deliver to the City all records in its possession relating to this
agreement within three (3) business days of a request by the City for said records.
Contractor agrees to reimburse the City any fees, fines, or costs incurred by or assessed against the City for
its failure to deliver requested records in the possession of the Contractor, and which the Contractor failed
to deliver to the City within three (3) business days of its receipt of a request from the City to do so. For
purposes of this paragraph, an e-mail request for records and documents will be considered received by the
Contractor on the day sent.
The Contractor shall not be entitled to receive any wages, fees, or costs of any kind from the City for the
production of documents and records in response to a Freedom of Information Act request.
BIDDING REQUIREMENTS AND CONDITIONS
Prior to Award of the Contract the apparent low bidder is required to submit the following:
1. A current City of Des Plaines Sworn Work History Statement.
2. Municipal references from 3 completed projects, including the names and phone numbers of the
municipal officials in direct responsible charge of the work.
3. A Progress Schedule indicating controlling pay items that is agrees with the dates and locations
specified in the Special Provision for Prosecution and Progress that is included in these Contract
Specifications.
4. A list of proposed Subcontractors to be employed on this contract. A current City of Des Plaines
Sworn Work History Statement is required from each Subcontractor.
5. A list of all proposed material suppliers including addresses, telephone numbers and contact names.
6. The name and resume of the full time Superintendent assigned to this project to represent the
Contractor.
7. Other documents as the City may deem necessary to determine the Award of the Contract.
Failure to submit any of the above items may result in the bid being disqualified as incomplete.
Page 9 of 33
RESPONSIBLE BIDDER ORDINANCE M-66-11
1-10-5: Formal Contract Procedure — Section C Amended
Responsible bidder for construction contracts in excess of $25,000.00 is limited to a bidder who meets
all of the job specifications, the following applicable criteria, and the responsible bidder agrees to
comply with the following criteria:
1. All applicable laws prerequisite to doing business in the State of Illinois.
2. Evidence of compliance with:
a. Federal Employer Tax Identification Number or Social Security Number (for individuals)
b. Provision of Section 2000(e) of Chapter 21, Title 42 of the United States Code and Federal
Executive Order No. 11246 as amended by Executive Order No. 11375 (known as the
Equal Opportunity Employer provisions).
3. Certificates of insurance indicating the following coverage: general liability, workers'
compensation, completed operations, automobile, hazardous occupation, product liability and
professional liability insurance.
4. All provisions of the Illinois Prevailing Wage Act, including wages, medical and hospitalization
and retirement for those trades covered in the act.
5. Active apprenticeship and training programs approved and registered with the United States
Deparhnent of Labor Bureau of' Apprenticeship and Training for each of the trades of work
contemplated under the awarded contract for all bidders and subcontractors.
6. Certified payrolls as specified in Illinois Public Act 94-0515 for all contractors and subcontractors.
PRE-BID MEETING
A Pre -Bid Meeting is scheduled for:
Monday, February 4, 2013 at 10:00 AM
Des Plaines Public Works
1111 Joseph Schwab Road, Des Plaines
Attendance at the Pre -Bid Meeting is mandatory. At the meeting, City staff members will explain the
scope of the project and will be available to receive and answer questions from the prospective bidders
regarding the Contract Plans and Specifications.
CHANGES TO SCOPE OF WORK
If the Owner deems it proper or necessary during the execution of the work to make any alteration which
will increase or diminish the quantity of labor or material or the expense of the work, even to the
elimination of one or more i tems, such alteration shall not annul or vitiate the Contract hereby entered into.
The elimination of any part of the work shall not increase the unit price for any of the remaining work bid
on. The value of the work so added shall be based on the rates and prices named in the Contract as bid,
Page 10 of 33
when such rates and prices cover the class of work added, otherwise the value shall be determined by
mutual written agreement between the Owner and the Contractor before any such work shall be
commenced.
EXTRA WORK
No claim whatsoever will be allowed the Contractor for changes, extra work or material not contemplated
or necessary for the completion of the work described, or for a greater amount of money than is hereby
stipulated to be paid, unless the change in or addition to the work requiring additional outlay by the
Contractor is first ordered in writing by the Engineer, and the price herein stipulated to the Contractor
SEOUENCE OF WORK
The Owner shall have the power to direct the order and sequence of the work or revise the Contractor's
sequence. Payment for major portions of the work may be withheld until approved completion of
accessory work. The Contractor shall not impede or interfere unnecessarily with the work of other
contractors who may be employed within the limits of the work.
OUALITY CONTROL OF WORK
The Owner shall have power to inspect all work for compliance with the Specifications, and the Contractor
shall perform all of the work herein specified to the Owner's entire satisfaction, approval and acceptance.
The Contractor is responsible for furnishing all labor, materials, and equipment to construct and complete
the work in compliance with the Specifications and Special Provisions. All material to be incorporated in
the work, all labor to be performed, and all equipment, tools and tnethods to be used shall be subject to the
approval of the Owner. It is the Contractor's responsibility to complete the work and deliver a final product
which meets all the requirements of the Specifications.
If any authorized agent of the Owner shall discover and notify to the Contractor of any neglect or disregard
of the Specifications, such defects shall at once be remedied and further defective work be at once
discontinued; but the right of final acceptance or condemnation of the work will not be waived by reason
thereof, nor by any act of the Owner, his officers or agents.
INSPECTION
The Owner shall at all times have access for inspection to all branches of the work, on the site of the work,
at the place of manufacture, or where materials and equipment are stored. If at any time during the
progress of the work, any work is rejected or if any of the work is wholly or in part improperly completed,
then the Contractor, at his own expense, shall immediately remediate all work improperly done. In case the
Contractor shall neglect or refuse after 24 hours written notice, to remove or replace said rejected work or
material, the work shall be removed by the Owner and the Owner's cost of labor, material and supervision
thereof deducted from any money due the Contractor.
CONTRACTOR'S EMPLOYEES
The Contractor shall employ skilled employees and shall, ifdirected by the Owner, discharge from the site
of the work any incompetent, abusive or disorderly employees. None but persons expert in their respective
branches of work shall be employed by the Contractor.
Page 1 1 of 33
ORDINANCES
The Contractor shall observe all laws and ordinances controlling or limiting those engaged in public work,
which ordinances and laws are made a part of these Specifications. The Contractor shall provide and
maintain such sanitary accommodations for the use of his employees as may be necessary to comply with
the State and Local Board of Health requirements. Public nuisances will not be tolerated.
PATENTS
All fees for any patented invention, article or arrangement that is used upon, or in any manner connected
with the construction, erection or maintenance of the work, or any part thereof embraced in the Contract
and these Specifications, shall be included in the price stipulated in the Contract for said work, and the
Contractor must protect and hold harmless the Owner against any and all demands for fees or claims. it is
hereby expressly agreed that alleged ownership by a Contractor of trade secrets as to materials used in any
part of the work, or the preparation of any mixture for such work, shall not be recognized by the Owner in
the performance of this Contract. The Owner shall at all times have the right to demand and shall be
furnished information concerning materials, samples or ingredients of materials used or proposed to be
used in the prosecution of said work.
DAMAGE
All loss or damage arising out of the nature of the work to be done, or from any delay or unforeseen or
unusual obstructions, or from difficulties, which may be encountered in the prosecution of the work or
arising from the action of the elements, shall be sustained at the Contractor's expense.
The Contractor agrees to hold the Owner harmless from any such claims or demands of any kind, arising
from their performing the work on this Contract.
CLAIMS
The Contractor agrees to save and hold harmless the Owner from all claims, demands, suits, judgment
decrees, including costs, expenses and attorney fees on account of, or arising out of persons engaged in the
performance of this Contract.
The Contractor shall save the Owner harmless from all claims, demands, suits, judgment decrees, including
costs, expenses and attorney fees on account of, or arising out of any infringement of any patent rights or
royalties claimed by any one on account of machinery, instrument tools, materials, principals or processes
used by them or about said work.
PROCEDURE FOR RESOLVING PROPERTY DAMAGE CLAIMS
The General Contractor agrees to adhere to the following procedure to resolve all property damage claims
that are related to the perfonnance of all Work on this Contract. The City reserves the right to withhold
one and one half times the estimated cost of the damages from sums due the General Contractor until all
claims related to perfonnance of their Work are resolved as herein provided.
Upon receipt of a claim against the General Contractor for property damage allegedly caused or related to
the performance of their Work under this Contract, the General Contractor shall, within 5 working days of
receipt of such claim:
Page 12 of 33
D Acknowledge the claim, in writing, to the property owner.
D Furnish the Owner with written acknowledgement of receipt of the claim, including a copy of the
claim and all information related to it.
D If the claim is not settled within 5 days, the General Contractor shall:
o Forward the claim to the General Contractor's Insurance Carrier.
o Furnish the Engineer with a copy of the Insurance Carrier's written acknowledgement of
receipt of the claim
D The General Contractor shall either settle or deny the claim within 60 calendar days from initial
receipt of the claim, the General Contractor shall:
o Notify the Owner, in writing, of claims that have been settled or denied, including the terms
of the settlement or the reason for the denial.
o Notify the property owner if there is a decision to deny their claim and shall include in the
Notice of Denial, the name and address of the person authorized to accept service of
process on behalf of the General Contractor.
D When a claim is allowed, payment to the property owner in the amount of the award must be within
30 days of the award.
If the Contractor does not make payment to the property owner within the 30 day period, the Owner shall
be authorized to make the payment in the amount of the award on behalf of the General Contractor and
deduct the amount of the payment from the amount due the General Contractor on the next payment due
the Contractor under this Contract.
FORZ]F'EITURE
The work herein specified shall be prosecuted with such forces as the Owner may deem adequate for its
completion within the time specified for completion. If the rate at which the work is performed is, in the
judgment of the Owner, not such as to insure its progress and completion in the time and manner herein
specified, or if, at any time, the Contractor refuses or neglects to prosecute the work with forces sufficient
for its completion within the specified time, or if in any event, the Contractor fails to proceed with the work
in accordance with the requirements and conditions of the Specifications, the Owner shall have full right
and authority after giving 3 days written notice to the Contractor of its intention to do so, to take the work
out of the hands of the Contractor and/or to re -let the same to other Contractors. In so doing, the Owner
may use or authorize the use of such equipment, and supplies as may be the property of the Contractor, or
on the ground, without rental or other charge for the use thereof, except that all such materials so used in
completing the work shall be credited to said Contractor at their fair reasonable market price, as of the date
same were delivered on the work, but in no case will the Contractor be credited with more than the cost of
said materials delivered to the Contractor. The cost of fully completing all the work and all expense of
every kind incurred by the Owner in connection herewith shall be charged to the Contractor and shall be
deducted and paid by the Owner out of such moneys as may be due, or may at any time thereafter become
due, or may at any time thereafter become due to said Contractor under this Contract, or any part thereof,
so far as the same shall suffice therefore, and any deficiency shall be paid to the Owner by the Contractor
forthwith, and the bondsmen will be held liable for any such deficiency. Should it become necessary for
the Owner to declare the work forfeited, such forfeiture shall in no case relieve the Contractor or his
bondsmen of any of the conditions of the Contract. In case the Contractor shall abandon or in any manner
fail to complete the work, the Owner shall have the full right and authority to pay to any person, firm or
entity who may have been employed by the Contractor upon the work, out of any fund due or unpaid the
Page 13 of 33
Contractor at the time the Owner shall declare said Contractor in default, any and all sums ofmoney which
may be found to be due and owing to said Contractor under this Contract and upon giving 5 days written
notice by mail to said Contractor of the intention so to do. The Owner shall have the full right and
authority to ascertain the amount or amounts so due and owed by the Contractor to such person, firm or
entity and in such manner and upon such proof as it may deem sufficient, and the amount or amounts so
found by it to be due and owing to such person, firm or entity, shall be conclusive as against said
Contractor, and may thereafter make payment to the said person, fine or entity.
SUBLETTING OF CONTRACT
No more than 50% of work herein specified shall be assigned, subcontracted or sublet.
WAIVERS OF LIEN REOUIRED
It is expressly understood that the Owner reserves the right to direct that no payment be made to the
Contractor should he have reason to believe that said Contractor has failed for any reason to make just
payment to any employee, subcontractor or material supplier used or employed by the Contractor in the
prosecution of the work, until the Engineer is satisfied that full and proper payment has been made. The
Contractor shall secure and file with the Owner progress and final waivers of lien for all materials
incorporated into and labor and equipment employed on the work before payment requests are processed.
PAYMENT FOR COMPLETED WORK
The work to be constructed may vary in actual units on quantities from those given in the Bid Documents,
but no additions or deductions in the unit prices bid by the Contractor will be made because of this fact.
The total bid and contract unit prices shall include all cost of the work to be completed.
Any payments made to the Contractor during the progress of the work shall in no way lessen the total and
final responsibility of the Contractor, nor in any manner whatever waive any of the terms, conditions,
covenants, or requirements of the Contract, nor be considered a ratification of any act on the part of the
agents or representatives of the Owner which in any manner may contravene any of the requirements or
provisions of the Contract.
Payment for approved work shall be made to the Contractor as invoiced. All payments made to the
Contractor shall be by check in U.S. Funds.
BIDDING REOUIREMENTS AND CONDITIONS
Prospective bidders are required to submit a current City of Des Plaines Sworn Work History Statement
prior to the reading of their proposal.
Prior to Award of the Contract the apparent low bidder is required to submit the following:
1. Municipal/Commercial references from 3 completed projects, including the names and
phone numbers of the officials in direct responsible charge of the work.
2. The name and resume of the full time Superintendent assigned to this project to represent
the Contractor.
Page 14 of 33
3. Other documents as the City may deem necessary to determine the Award of the Contract.
Failure to submit any of the above items may result in the bid being disqualified as incomplete.
SELECTION OF BIDDERS
The Owner reserves the right to select a bidder in accordance with the work to be done, equipment and
labor to be furnished, experience and pecuniary resources, and the lowest priced responsible bid. The
Owner reserves the right to waive any and or all technicalities, to reject any or all bids, and to make an
award in the best interest of the City.
PRE-OPERATION MEETING
Prior to commencing any operations, there shall be a Pre -Operation Meeting conducted at the Office of the
Director of Public Works and Engineering, Des Plaines Public Works, 1111 Joseph Schwab Road. The
Owner will set the date and time of the Pre -Operation Meeting after execution of the Contract by both
parties. The Contractor's full time Superintendent must attend the Pre -Operation meeting.
The following shall be submitted for review at the Pre -Operation meeting:
Superintendent 24-hour emergency phone number, field phone number, pager number and cellular
telephone number
All Subcontractors are required to attend the Pre -Operation meeting.
CANCELLATION OF CONTRACT
The Owner reserves the right to cancel this contract without cause at any point in the duration of the life of
the contract. The City shall provide written notification to the Contractor 10 calendar days prior to
cancellation
Page 15 of 33
PROPOSAL FOR: 2013 Ash Tree Removal Program
It is expressly understood and agreed that the City Council of the City of Des Plaines reserves the right to reject any and all
bids.
W AN INDIVIDUAL
Name of Bidder: Signature:
Address:
City: State: Zip: _^ Tel.: ( )
IF A PARTNERSHIP
Name of Fimi:
By:
(Longhand Signature)
Business Address:
City:
State: Zip: Tel.: ( )
NAMES AND ADDRESSES OF ALL FIRM MEMBERS
1F A CORPORATION /
Corporate Name: 7-46-E..5 "1e " 4t s t MIC—
A
/JC—
A corporation in the State of / L / N 0 / S
Signed By:
Printed Name: JE A.I SIJ % W / GC- / 5
Business Address: Po goy- Ape,/ 1./,
city: bli4.. .4I..t ...4_ _ state: lc_ _ Z p: 4120 Tel.: 9911/3-b?
President A//.1.:. L )_
Secretary l_y /G I. / GLi
Treasurer /IiAJ / -41/ / _Z �- S __ _.
NAMES OF OFFICERS:
Attest
Page 16 of 33
The Owner:
City of Des Plaines
clo Howard Moser
1420 Miner Street
Des Plaines, Illinois 60016
The Project:
2013 Ash Tree Removal Program
Sealed bids will be publicly opened on February 8.2013.3:00 u.m.(local time) for the afore mentioned project.
Bid From:
Original Bids in Sealed Envelope Delivered To:
City of Des Plaines
c/o City Clerk
1420 Miner Street
Des Plaines, IL 60016
"7-ke .s IQs /4,5, /4/ C. Bid For. X5,4 T EEeEW/W.4e. work
(BidderkNuns) awe ((Wink)
l ox. ‘o/4I '517-9/3 —90h
lalmotbAddnu) aikido%Phond)
(Cigr. sum)
THE UNDERSIGNED:
1. Acknowledges Receipt Of:
A. SPECIFICATIONS:
B. ADDENDA:
Date: —
, 2012
2013 Ash Tree Removal Program
City of Des Plaines, IL
No. Dated 20
No. Dated , 20
No. Dated 20
2. Has examined the Specifications and all field conditions and herein agrees to;
A. To hold this bid open for a period of (90) ninety calendar days after bid opening.
B. To enter into and execute a contract with the Owner, which will be awarded on the basis of this bid and
connection therewith to fitmish all bonds and insurance required in the PROTECT MANUAL, and to
accomplish the work in accordance with the Contract.
IN SUBMITTING THIS BID ITIS UNDERSTOOD THAT THE OWNER RESERVES THERIGHTTORElEG7ANYANDALLBIDS AND ?ISAGREEDTHAT
THIS RID MAY NO7 BE WITHDRAWN FORA PERIOD OF NLVE?V (90) DA YS FROM THE BID OPENING DATE
Page 17 of 33
2013 ASH TREE REMOVAL BID SPECIFICATIONS
TREE REMOVAL STANDARDS
Trees to be removed will consist of those designated by the Public Works Director or his designee,
which are located on publicly -owned parkways in Des Plaines.
Trees to be removed will be marked by City personnel with a fluorescent orange dot. The Public
Works Director or his designee will assign addresses to the Contractor. As a general rule, assigned
trees must be removed within 30 days of their assignment.
Removal shall consist of cutting down each identified tree in a safe manner so as not ro
unnecessarily endanger life, limb or property.
The bid price is to include removal of the tree to ground level, stump grinding, hauling away all
debris to an approved disposal site, and a thorough cleanup of the work site including raking and
sweeping. No logs will be allowed to remain in Des Plaines.
Stumps shall not be left higher than three (3) inches above ground level.
Ropes shall be used to lower all limbs of sufficient size that may cause damage to other trees or
surrounding public or private property.
Trees marked for removal that extend through power and/or telephone wires may require topping. It
will be the contractui's responsibility to notify the responsible utility company and make
arrangements with this utility company for the topping of these trees so that the final removal of
these nes will not be delayed.
STUMP REMOVAL
It will be required that all sttunps shall be removed within 30 days after the tree has been removed.
Stump removal is to include grinding out the stump and surface roots to a minimum of 10 inches
below ground level; removing all chips from the stump hole, lawns, sidewalks and streets; and
furnishing black soil and back filling the stump hole, graded and seeded with an appropriate sunny
grass seed mix. Raking and sweeping of the walks, driveways and streets will be required.
The Contractor, when back filling the hole with black soil, shall add extra soil to compensate for
soil settling which will occur.
Under ho circumstances will the City of Des Plaines permit stumps to be ground out and the chtps
not picked up, or the stump removed, the chips picked up, but no black soil added to the site. If this
occurs without justification, the City will assume the Contractor is not satisfactorily performing his
stump removal contract with the City of Des Plaines.
Page 18 of 33
OTHER REQUIREMENTS
pfeh'
During tree removals the Contractor will have the responsibility of blocking the entire street at each
intersection using proper signs and barricades to prevent any motorized vehicle from entering, with
the exception of State or County highways which will not be completely blocked off. Prior to
working on any street, the Contractor shall have the responsibility of notifying the Des Plaines
Police and Fire Departments.
If the entire street is not properly barricaded when performing tree removal operations, the City of
Des Plaines will stop work until the proper street barricading is accomplished.
The Contractor shall also be required to contact the appropriate State or County agency when
engaged in removal work on their rights-of-way.
Debris Removal
The Contractor shall arrange to keep sidewalks open for traffic when possible.
All debris from tree removal operations shall be removed from the site and fiom the City of Des
Plaines the same day it is placed. No debris is to remain in the street or on the sidewalk overnight.
Under no circumstances will debris be left on the parkway over the weekend (Saturday or Sunday).
Payment for removal and disposal of debris is to be inoluded in the unit prices for tree removal.
The Contractor shall remove all surplus materials and debris from the streets as the work progresses
so that the public may have the use of the streets a maximum amount of time.
Accident Prevention
The Contractor shall exercise every precaution at all times for the protection of persons and
properties. The safety provisions of all applicable laws and ordinances shall be strictly observed.
Any practice obviously hazardous in the opinion of the Director of Public Works or authorized
representative shall be immediately discontinued by the Contractor upon receipt of instructions
from the Director of Public Works or authorized representative to discontinue such practice.
The Contractor shall abide by all EPA and OSHA safety standards and regulations.
Contractor's Representative
The Contractor shall have at all thnes a competent foreman or superintendent on the job who shall
have full authority to act for the Contractor and to receive and execute orders from the Director of
Public Works or appointed representative, and any instructions given to such superintendent or
person executing work for the Contractor shall be binding on the Contractor as though given to him
personally. . t ecto • en at've u t • - .• rofc' , t 'rt _s s d inter alio of t,
Page 19 of 33
1
REMOVAL OF DEBRIS
All debris from stump removals shall be removed from the site and from the City of Des Plaines
within two hours after the debris has been placed. No stump removal debris is to remain in the
streets or on public sidewalks. Payment for removal of debris is to be included in the unit prices for
tree removal. No additional compensation will be made.
EMERGENCY WORK
The successful bidder shall make available emergency crews and equipment on a 24-hour basis
subject to immediate call by the City of Des Plaines, in the event of tree damage due to wind, sleet,
storm, or any other reason. Bidders are requested to specify hourly rates for such services as set
forth in the bid form.
FORFEITURE CLAUSE
K the rate at which the work is performed is not, in the judgment ofthe Director of Public Works or
his designee, such as to insure its progress and completion in the time and manner herein specified,
or if, at any time, the Contractor refuses or neglects to prosecute the work with the force sufficient
for its completion within the specified time, or if in any event the Contractor fails to proceed with
the work in accordance with the requirements and conditions of the Specifications, the City shall
have full right and authority filler giving ten (ID) days written notice to the Contractor of its
intention to do so, to take the work out of the hands of the Contractor and/or relet the same to other
Contractors.
If this proposal is accepted and the undersigned shall fall to contract as aforesaid, and to give the
bond for faithful performance and all insurance as required within 10 days after date of award of
contract, the City of Des Plaines, shall, at its option, determine that the bidder has abandoned this
contract and thereupon this proposal and acceptance thereof shall be null and void and the forfeiture
of security accompanying this proposal shall operate and the same shall be the property of the City
of Des Plaines as liquidated damages. The City of Des Plaines reserves the right to waive the
performance bond requirement for the initial or subsequent contract periods.
Questions may be directed to Matt Tarver, Forestry Department. at (847) 391-5473.
Page 20 of 33
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Page 24 of 33
TREE REMOVAL B1DDINQ SCHEPULE
EMERAL ASH BORER
Tree Removal (Approx. 300 Trees)
Unit Price Per Inch For Each Clasp
SIZE CLASS
TREE
REMOVAL
is" to24"DBH
$ A, $p
25" to 31" DBH
$ IL, .00
31" to 36" DBH
$ 22. co
37" and over DBH
$ i3. 00
Stump Removal (Approx. 10 Stumps)
Unit Price Per inch For Each Class
SIZE CLASS
STUMP
REMOVAL
15" to 24" DBH
$ la . 00
25" to 31" DBH
$ % . pp
31" to 36" DBH
$ —1 pp
37" and over DBH
$ e . pp
gmeranncv Werk (per hourl
ITEM
2013
Labor
$ —76 . cc)
Truck
$ tap . CXR
Chipper
$ 50.00
Aerial Truck
$ 15. 00
Loader
$ -2.0. O0
Page 25 of 33
as civ01,1
644 /C,, COMPLETE TREE SERVICE
PO BOX 6014 RESIDENTIAL & COMMERCIAL.
Wauconda, IL 60084
847-913-9069
847-506-0272
Fax: 847-487-3753
Name
Nick Willis
Mike Eckles
Roberto Abarca Hernandez
Marshall Meckley
Rudolpho Hernandez
Diego Borges
Magdeleno Vargas
Jose Nino
Armondo Hernandez
Pedro Vasquez
Baltizar Ramirez
Victor Ramirez
Cristian Moran
Adrian Raiford
Nestor Rojas
Octavio Bautista
Salvador Vargas
Matt Meckley
Jeremy Lampier
Salvador Martinez
Tyler Meoak
Tree Remc :jai
Stump Removal
TREES "R" US, INC
EMPLOYEE LISTING
January 2, 2013
Position Years Experience
Owner/Arborist 15
Operations Manager/Arborist 15
Log Truck Driver 5
Log Truck Driver 8
Foreman/Climber 8
Foreman/Climber 5
Foreman/Climber 20
Foreman/Climber 16
Climber 6
Climber 5
Climber 12
Climber 12
Climber 6
Climber 8
Climber 8
Groundsman 5
Groundsman 7
Groundsman 5
Groundsman 5
Groundsman 5
Groundsman 2
Tree Trimming Lot Clinring
Cabling Firei cc i
Page 26 of 33
PO BOX 6014
Wauconda, IL 60084
847-913-9069
847-506-0272
Fax: 847-487-3753
Statement of Competency
Equipment List
All Equipment Owned by Company
• 1995 Ford L8000 30yd chip truck
• 1992 International 20yd chip truck
• 1988 Ford F700 20yd chip truck
• 2001 International 20 yard chip truck
• 1998 International Forestry chip truck with 55' bucket
• 1999 International Forestry chip truck with 55' bucket
• 1992 International 60' bucket truck
• 1989 GMC 7000 65' bucket truck
• 1995 Ford F350 dump truck
• 1995 Ford F350 pickup
• 2006 Rayco RG Super50 stump grinder
• 2005 Vermeer Tow -behind Stumper
• 2004 Brush Bandit 15" drum chipper
• 1999 Brush Bandit 18" drum chipper
• 1992 Brush Bandit 15" disc chipper
• 1999 Brush Bandit 15" disc chipper
• 2001 Brush Bandit 15" disc chipper
• 1999 Mack Log Truck
• 1995 Freightliner Log Truck
• 2004 Caterpillar 252B skid steer (2)
• CAT IT -28-B Wheel Loader
• 2000 Brush Bandit Beast #3680 — whole tree grinder/recycler
COMPLETE TREE SERVICE
RESIDENTIAL & COMMERCIAL
September 1, 2012
�'c?E Removal
S.u. nP
Rernovzi
9
TrGe T rimrR!n9 Loi C!earir,cj
.:abil o F iralfood
Page 27 of 33
Nick Willis 097-067
Trees R Us PO Box 6014
Wauconda IL 60084 847-913-9069
Lake County
Illinois Department of Agriculture
)LS EMERALD ASH BORER COMPLIANCE AGREEMENT
Malang Andres Street
Telepbono_
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City/Town State Zip code
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E-mail:
County
Disposal or Processing Yard Location or different Won mailing address above): Street
City/Town
Zip code County
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AppkabletoStatedBtlnehlate iorSlateQ fm.theRmaatdAsh
AarsImuttnfheInse tPataodPlaotDiseaseActOSB600h
Staiu>es90/1
I admowledge Slate and Federal regubdcan ling the &Jerald Ash Borer (EAB), gunmen zone widen
and �FABquarantine mnefet1aaeemarpplytectedsthetmgybetequ®dfor iahoj. !agree � W�IblowM
reement and wl8tany otherpt by theDit+emaeoftbeBB�ootsD orAae, Wallows
with the paoondares �dbeIotvtu
1. Regulated articles shall net be moved out of established quarantine ione(s) at any time wiles: a) the regulated atdcics have been
chippe (processed to a site measuring less than 1.0 inch in two dimensions; b) the bark and outer 1 inch of sapwood
articles bas been completely removed; or c) the Treatment articles, including firewood, have been treated to meet USDA AP�p ed
standards for1Ciln Ster lizatioa 404-b-4 Heat
2• Fmm May 1 to September 1, all re (�14-a). orFumiga6oa Trramtapt (T404 -h-1.1); �
township of thou origin our �� articles odgioatiag from within the EAB quarantine zone and leaving any municipality or
townshd by a coveting, such shall cap transported within the EAB quarantine zone in an enclosed vehicle or a vehicle completely
envhonmenC• Plastic or tightly woven cloth, adequate to prevent the passage of the Emerald Ash Bonar to the
3. Any and all pis tilting r entities
most of the repdat eling n �d std rticles within the EAB quarantine zone m another pason or entity maid=
Pesos or entity
4. EFmployes quarantine uteriinfo®tlreir verbally oris writing, that the said tegWated articles are subject oar Stine and
re identify ploye theEAB and its ,egad out thecopy of �s�� regulations, including EAB uanun nezonebmmdadeh instruct employees bow
5. The Illinois Departmmnt of compliance awaitedEA becarried
on(s). oyeea working m the State ofBiaois;and
Agriculture shall be informed of any suspected BAB infestadon(s).
""Regtdated Articles" are hereby defined as the following:
1) The Emerald Ash Borer (Agrilur planipennis Faimraire) in any living stage of development;
2) Ash trees(Frat3turappjofmrysize
3) Ash limbs and brancleg
4) Any art non.a n fetoas, hmdwood fuewood;
5) Bak hot ash Dees and wood drips larger than one inch in two doaessans from ash oveg
6) Ash logs tmd lumbar with eitherthebezkor the oultroneteltinch of sepavod or bolh,attadmi;
8) Any itan made 5omormeai�gthe wood oftheadeheewhich iscapabieofspmadmgthe emerald ash borer,
EmeraldAsh Hour singeddevel pun ne, product, ar means of Q°0V�°as n it is determined by the Director of qg it I the of of the
IlialtitCammgfaigitag
Armdoe of thelirroureabeknywf0vatidaad*arseanaoaidrh al/mein inefiirrwail rogesot ThisdraesuarrovioreAsd■secomomornoo nstfor . yedx
SignaturejlSNe
State Agency Olsolal Signature
f, LAV fin Compliance Agreement No:
Illinois Department of Agriculture
2280 Bethany Road, Suite B
DeKalb, Illinois 60115
Phone: 815-787-5476
Fax: 815-7875488
Date S
igaed_t0
Illinois Department of Agriculnue
P.O. Box 19281
Springfield, Illinois 62794-9281
Phone: 217-785-2427
Fax 217-524-4882
One original signed agreement to be maintained at the Illinois Dept of Agriculture and a second original signed a
the company office. For upto-date information on EAB please go to: www.ItfinoisEAB cam or rsyw,.state a greement to be maintained is
(1112312009, EABComotiasomAfFeemenindoCi
Page 28 of 33
PO BOX 6014
Wauconda, IL 60084
847-913-9069
847-506-0272
Fax: 847-487-3753
COMPLETE TREE SERVICE
RESIDENTIAL & COMMERCIAL
February 4, 2013
MUNICIPAL REFERENCES
Village of Wilmette
1200 Wilmette Rd
Wilmette, IL 60091
847-853-7587
John Kemppainen, Village Forester
Email: kemppainenJ(a,wilmette.com
Project: 2011-2013 Parkway Ash Tree Removal Contract
City of Highland Park
1150 Half Day Rd
Highland Park, IL 60035
847-926-1149
Joe O'Neill, City Forester
Email: joneill@cityhpil.com
Project: 2011-2013 Tree and Stump Removal Contract
Village of Skokie
9050 Gross Point Rd
Skokie, IL 60077
847-933-8427
Elizabeth Zimmerman
Email: Elizabeth.Zimmerman@skokie.org
Project: 2011-2013 Tree Removal Contract
Tree Removal
Stump Removal
Tree Trimming Lot Clearing
Cabling Firewood
Page 29 of 33
utual,
Bid Bond
CONTRACTOR:
(Name, legal status and address)
Trees "R" Us. Inc.
P.O Box 6014
Wauconda, IL 60084-6014
OWNER:
(Nance, legal statics and address)
City of DesPlaines
1111 Joseph Schwab Road
Document A310TM - 2010
Conforms with The American Institute of Architects AIA Document 310
SURETY:
(Name, legal vain % and principal plan. o/ IalsanY.m)
The Ohio Casualty Insurance Company
Melling Address for Notices
The Ohlo Casually Insurance Company
Mention: Surety Claims Department
1001 41h Avenue. Suite 1700
Seattle. WA 98154
This document has important
legal consequences
Consultalion with an attorney
s encouraged with respect la
as completion or
modification Any singular
reference to Contractor.
Surety, Owner or other party
shall be considered plural
where applicable
DesPlalnes, IL 60016
BOND AMOUNT: 5% of Amount of Bid
PROJECT:
(Nance, location or address, and Project number, if any)
2013 Ash Tree Removal Program / Removal of Infested Parkway Ash Trees and Stumps throughout City as assigned
The Conlraclor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contactor and Surety bind
Themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions 01 this
Bond are such thai if the Owner accepts the bid of the Conlraclor within the time specified in the bid documents. or within such time period
as may be agreed 10 by the Owner and Contractor, and the Contractor either ( I ) enters into a contract with the Owner in accard.ccuc a ah
the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a sure() admiui.d m
the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt
payment of labor and material furnished in the prosecution thereof: or (2) pays to the Owner the difference, not to exceed the minium ul
This Bond, between the amount specified in said bid and such larger amount for which the Owner may in gond lnilh contra t wnh anothcc
pony to perform the work covered by said bid, then this obligation shall be null and void, otherwise 10 remain in ful force and c I Icon 1 he
Surely hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may acupt tis
bid. Waiver of notice by the Surely shall not apply to any extension exceeding sixty ((i0) days in the aggregate beyond the um fur
acceptance of bids specified in the bid documents, and the Owner and Conlraclor shall obtain the Surety's concent for an estcnsnnc bound
sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall he deemed 11) be
Subcontractor and the term Owner shall be deemed to be Conlraclor.
When this Bond has been furnished to comply with a statutory or other legal rcquiremenl in the Iocaiion of the Project. any provision an
this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such
statutory or other legal requirement shall be deemed incorporated herein. When su furnished. the intent is that this Bund shall he construe I
as a statutory bond and noi as a common law bond.
Signed and sealed this 5th
r
rarest)
day of February 2013
Trees "R" Us. Inc.
(Principal)
(Till , Jenn WIl e, President
The Ohio Ca =1 insuran
(,Savoy)
(tile) G Mark ' ncan, Attorney -In -Fact
Page 30 of 33
Prindpal: Trees "V Us. Inc.
Obligee: City of DesPlaines
POWER (W ATTORNEY
THE 01110 CASUALTY INSURANCE COMPANY
Agency Nume: RWC IN'UI4AN(•1• GROUP
Agent Code: 128652
Bnnd Number:
Know All Men by These Presents: That THE OHIO CASUALTY INSURANCE COMPANY a New Hampshire Corporation, pursuant to the aohnrils grained 't%
Article IV, Seclion 12 of the Code of Regulations and By -Laws of The Ohio Casually hrsunrncc Cumpnny, chi hereby nominate. constitute and appuinl (i. Mark Duarmt.
tnymond A. Mathews of FRANKFORT, Illinois its True and lawful agent(s) and ntinnray(ies)-m•fact. u1 make. execute. seal and deliver for and on its beleal m..urr t..ral a. "
,rt and deed any and all BONDS. UNDERTAKINGS. and RECOGNIZANCES. excluding. however, any bonds) or undertaking(s) guaranteeing the pay mein in alc..md
interest thereon.
And the execution of such bonds or undertakings in pursuance of these presents. shall he ns binding upon surd Compuny. no fully and amply. to all intents toil p,Irpnses. as 1111n%
,•• -,_-,..d .fCrr.c of said Comounv uI thein administrative nf(ices in Keene. NI I. in their nun proper mason. Thr
ACKNOWLEDGEMENT OF ATTORNEY-IN-FACT FOR SURETY
STATE OF ILLINOIS
COUNTY OF WILL
On this 5th day of February,2013, before me personally appeared G. Mark Duncan, Attorney -in -Fact, of The
Ohio Casualty Insurance Company, with whom I am personally acquainted, who being by me duly sworn, did
depose and say, that he resides In Will County; that he is the Attorney -in -Fact of The Ohlo Casualty Insurance
Company, the corporation named In and which executed the within instrument; that he knows the corporate seal
of said corporation; that the seal affixed to the said instrument Is such corporate seal; that It was so affixed by
order of the Board of Directors of said corporation, and that he signed and executed the said instrument as
Attorney -in -Fact of said corporation by like order.
Notary Public �I
State `l) County
My Commission Expires % 1L.k `c�,p 13
(Notarial Seal)
Any power or uuthorily granted to any reprmenlative o attorney -net--. WoouLA
r
by the officer or officers grunting such power or authority.
Ihh. certificate and the above power of attorney muy be signed by facsimile or mechanically reproduced signatures under and by euthni ly of the ollowiog %ate of the loon.! .n
directors of The Ohio Casually Insurance Company effective on the 15th day of i•elnuary 2011.
VOTED !hal the facsimile or mechsmeally reproduced signulure of any assistant secretary of the company, wherever appearing upon a certified copy of in p,.wa nl anon.
issued by the company In c nnec(in 1 w h surety bonds shall he valid and binding upon the company with the same force and cant as rough m. naw) .r I red
CIlR'1'IFICA'rI:
I . the undersigned Assistant Secretary of rhe Ohio Casualty Insurance Company. do hereby certify that the foregoing power of uuurney, he rc;erencd It..1.aty<,+f the .
and the above resolution of (heir Board of Directors are True and correct copies and ate In full force and effect ten this rode. cul I
IN wn•Ntiss WHEREOF. I have Wrenn n set may hand and the seal of the Company Otis 5111 Clay 01 I ehruary
Page 3l of 33
7
•
David M. Carey A.sisram Secrenny
A D® CERTIFICATE OF LIABILITY INSURANCE
DATE
2/5/2013YYYI
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights 10 the
certificate holder In lieu of such endorsement(s).
PRODUCER
RWC Insurance Group4H�
Ray Weidenaar & Co.
7239 W. Laraway Rd.
Frankfort IL 60423-7767
CONTACY Barb Bach lade
NAME:
FAX
N„ Ri11. (815)469-6585 ( •Nal. (e151469 6165
AooREes:barberwc4ins ,com
INSURER(S) AFFORDING COVERAGE
NAICI
mune* :Western World Insurance Co.
LIABILITY
COMMERCIAL GENERAL LIABILITY
INSURED
Trees "R" Us, Inc.
P.O. Box 6014
Wauconda IL 60084-6014
INSURER S:West American Insurance Co.
NPP8071553
INSURER c :Commerce & Industry Ins Co.
INsuneno:Carolina Casualty Inc Co.
S 1,000,000
INSURER E :Ohio Casualty Insurance Co
100
S 100,000
INSURERF:
f 5,000
E
2012/2013
REVISION NUMBER:
THIS IS TD CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATEO. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED DR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE 'ERMS
EXCLUSIONS ANO CONDITIONS OF SUCH POUCIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
MR
LTR
TYPE OF INSURANCE
ADPL
NMWVO
sUBR
POLICY NUMBER
POUCY EFF
nAM/DO/Y1/W1
POLICY EXP
MM/DD/YYYY1
TIERS
A
GENERAL
-
X
LIABILITY
COMMERCIAL GENERAL LIABILITY
NPP8071553
2/15/20122/15/2013
EACH OCCURRENCE
S 1,000,000
DAMAGE TO RENTED PREMISES
PREMISES TEs oceurroncel
100
S 100,000
MED EXP (Any one person)
f 5,000
CLAIMS•MADE X OCCUR
PERSONAL 6 ADV INJURY
S 1,000,000
GENERAL AGGREGATE
S 2,000,000
PRODUCTS • COMP/OP AGO
S 2,000,000
GEML AGGREGATE LIMIT APPLIES PER
-1 Iii POLICY I .I Fc I-1 LOC
S
B
E
AUTOMOBILE
X
UABILITY
ANY AUTO
ALLOWNEO
AUTOS
HIRED AUTOS
XAONEO
X
SCHEDULED
UTOS
UmbrellaRS055030270
8A1455038278
2/15/2012
2/15/2012
2/15/2013
2/15/2013
CEOBBINEEDISINGLE UM1r
S 1,000,000
BODILY INJURY (Par parson)
S
BODILY INJURY Mor accidonll
S
PROPERTY
IIcch
S
Umbro9a!Jab OccaAgq
S 3,000,000
C
X
UMBRELLA UAB
EXCESS UAB
�X
OCCUR
CLAIMS•MADE
)3E086671270
OL & NC
2/15/2012
2/15/2013
EACH OCCURRENCE
S 3,000,000
AGGREGATE
S 3,000,000
a
DEDJ 1 RETENTIONS
D
WORKERS COMPENSATION
AND EMPLOYERS' UABIUTY Y�N
ANY PROPRIETOR/PARTNER/EXECUTIVE(�, 7
OFFICER/1EMBEREXCLUDEDT E!I
(Mandatory In NH)
II yes,desalbeunder
DESCRIPTION OF OPERATIONS below
N / A
SNUWC0122095
Oxclndedr .)eeei Willis
Excluded, Nick Hillis
11/15/201211/15/2013
X ITOAYlAAMRS OFR
E L EACH ACCIDENT
5 1,000,000
E L DISEASE EA EMPLOYEES
1,000,000
E L DISEASE • POLICY LIM T
S 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, 11 more space is requbed)
R6 2013 Ash Tree Removal Program
Additional Insureds with respects to general liability only when required by written contract:
City of Des Plaines
CERTIFICATE HOLDER
CANCELLATION
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POUCY PROVISIONS.
AUTHORIZED REPRESENTATNE
Mark Duncan/BBACBL
ACORD 25 (2010/05)
INS025 ammo
®1688.2010 ACORD CORPORATION. All rights reserved
The ACORD name and logo are registered marks of ACORD
Page 32 of 33
ad
liNee4elQ,COMPLETE TREE SERVICE
PO BOX 6014
Wauconda, IL 60084
847-913-9069
847-506-0272
Fax: 847-487-3753
2013 Ash Tree Removal Program
Bid Due: 2/8/13
RESIDENTIAL & COMMERCIAL
February 7, 2013
This Ash Tree Removal project is a maintenance project that is not tied to any sort of
construction project. Because this falls under maintenance, we do not believe this should
be a prevailing wage project. This was not bid as a prevailing wage project.
Thank you,
4//t
Jenni Willis
President
Trees R Us, Inc
Tree Removal Tree Trimming
Stump Removal Cabling
Page 33 of 33
Lot Clearing
Firewood
CRY OF
DES PLAINES
ILLINOIS
Cgpsent Agendaltems #6 & 6
City of Des Plaines
IT Department
1420 Miner Street
Des Plaines, L 60016
Tei: 847-391-5390
Fax 847-391-5619
MEMORANDUM
Date:
To:
From:
Cc:
Subject:
February 21, 2013
Michael G. Bartholomew, City Manager
Jarek Wojtaniec, Lead IT Specialist
Michael J. Earl, Director of l luman Resources
Maintenance Contract — Cisco Network Environment
Issue: The IT Division provides services in a Cisco network environment. The network requires
specialized maintenance, which is essential to keep business functions available, secure, and
operating at peak performance.
Discussion: The City is committed to the Cisco network environment for at least the next three
years. Staff secured quotes from three vendors, who are qualified to deliver Cisco SMAR filet
maintenance for the City's network equipment, for both a one-year and three-year time frame.
Analysis: Funding for maintenance is available through the IT Replacement Fund. The average
cost of a one year maintenance agreement is $5,000. The quotes for a three-year maintenance
agreement are show below. Staff is familiar with the vendor who submitted the lowest competitive
quote and supports a recommendation to enter into a three-year maintenance contract with Netrix
LLC.
Vendor
Netrix LLC
Sentinel Technolo • ies
CDWG
Total Cost for 3 years
$11,692.00
$12,751.00
$16,616.47
Recommendation: Stam recommends acceptance of the proposal from Netrix LLC, 2801 Lakeside
Dr. 3`d floor, Bannockburn, IL 60015, in the amount of $1 1.692.00 for a three-year maintenance
agreement.
Attached:
Cisco SMARTnet Service Description
Vendor (3) Quotes
Resolution
1 ofR
IMPROVE N -TWORK AND IT INFRASTRUCTURE PRODUCT AVAILABILITY
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EGET netrix
ONF SOURCE It.; Ft: Ot UDONIS
2801 LAKESIDE DRIVE - 3rd FLOOR
BANNOCKBURN, IL 60015
PHONE: 847.283.7300 / FAX: 847.283.7500
Quote No. Quote Date
Customer No.
205642 12/28/2012 13999
Your sales person is Jouni Churchill
Direct Phone #: (847) 283-7329
CITY OF DES PLAINES I
Bill To
ATTN: ACCOUNTS PAYABLE
1420 MINER ST
DES PLAINES, IL 60016
PHONE: 847-827-4359
Purchase Order No.
Shi ' T
ATTN: JAREK WOJTANIEC
1420 MINER ST
DES PLAINES, IL 60016
Terms
Cisco SMARTnet 2013 Renewal - 3 Year FedEx Ground
Item No. Description
******
******** Eligible 2 for 3yr Promo Products ********
MFG# CON-SNT3-SMS-1000
DB0220 Cisco Smartnet 8x5xNBD 3 yr for WS-C3560X-24P-S
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FD01550ZOGR
G43211 Cisco Smartnet 8x5xNBD 3 yr for ASA5510-SEC-BUN-K9
Renewal Date: 12/28/2015
Contract #: - Serial #'s: JMX1152L1TY
H29814 Cisco Smartnet 8x5xNBD 3 yr for WS-C3560G-24PS-S
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FOC1236W4MR
J14567 Cisco Smartnet 8x5xNBD 3 yr for WS-C3750G-24PS-S
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FOC1318Z5WV, FOC1318YOLD,
FOC1320Y2B4
CF3451 Cisco Smartnet 8x5xNBD 3 yr for CISCO2951-SEC/K9
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FTX1352AHSA
******** NOT Eligible 2 for 3yr Promo Products
********
MFG# CON-SNT3-SMS-1
R85868 Cisco Smartnet 8x5xNBD 3 yr for ASA5505-UL-BUN-K8
Renewal Date: 12/28/2015
Contract #: - Serial #'s: JMX1217Z186
M76638 Cisco Smartnet 8x5xNBD 3 yr for CISCO2851-SRST/K9
Renewal Date: 12/28/2015
4 of 8
Billing Term Service Period
FOB Origin Net 30
Qty Price Each
1.00 $0.00
1.00 $846.00
1.00 $970.00
1.00 $700.00
3.00 $980.00
1.00 $1,728.00
1.00 $0.00
1.00 $299.00
1.00 $2,199.00
Ext. Price
$0.00
$846.00
$970.00
$700.00
$2,940.00
$1,728.00
$0.00
$299.00
$2,199.00
/
, Contract #: - Serial #'s: FTX1149A4DU
J14381 Cisco Smartnet 8x5xNBD 3 yr for CISCO2811-V/K9
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FTX1353A0AT
****** ******** END of Service Before 3 Years ******** 1.00 $0.00
MFG# CON-SNT-SMS-1
1.00 $1,053.00 $1,053.00
D84375 Cisco Smartnet 8x5xNBD 3 yr for WS-C3560-48PS-S 1.00 $957.00
END OF SERVICE ON 6/30/2015
Renewal Date: 06/30/2015
Contract #: - Serial #'s: FD01146Z6FD
Subtotal
$11,692.00
Tax
$ 0.00
TOTAL
$11,692.00
Quote Subject to Standard Netrix, LLC Terms and Return Policy available at
http://www.netrixlIc.comiTermsConditionsofSale.aspx
Hardware and Software Terms and Conditions
Netrix, LLC Return "RMA" Policy
$0.00
$957.00
This policy update supersedes all other policies appearing on all other Netrix, LLC literature and is in effect for
purchases made after August 31, 2003.
Before returning any product, you must obtain a Return Merchandise Authorization (RMA) number. NO returns, of any
type, will be accepted without an RMA number. Please have the following information on hand when calling for an
RMA number: customer name, invoice number, serial number, and the nature of the problem.
Due to manufacturer restrictions, defective products only can be returned for replacement or repair. Upon receipt of a
signed defective agreement form, defective products will be accepted by Netrix, LLC (with the exception of Cisco,
HP/Compaq, Dell, IBM, Toshiba, and Apple) for exchange or repair at manufacturer's discretion. Cisco, HP/Compaq,
Dell, IBM, Toshiba, and Apple can only be repaired or replaced under the manufacturer's warranty.
Regardless of invoice date, all defective custom configured computers will be accepted for repair only. All other
defective computers will be accepted for repair or replacement only at manufacturer's discretion.
All factory sealed non -defective returns for credit or replacement, are subject to restocking fees based on
manufacturer's return policies. Manufacturer policies will determine if a product is accepted for return. Please note,
most manufacturers as of January 1, 2004 are NOT approving non defective products for return. All approved returns
must be completed within 30 days from the date of invoice.
All opened non -defective items are non -returnable.
For all non -defective returns the shipping and handling charges will not be credited.
Cisco, Apple, HP/Compaq, Dell, Toshiba, and IBM only: due to manufacturer return policies, all returns must go
through Netrix ,LLC. All return requests are strictly governed at Manufacturer's discretion.
All products to be returned must be returned 100% complete, including packing material, manuals, blank warranty
cards, and other accessories provided by the manufacturer. Incomplete returns will be returned to the customer at the
original cost.
Netrix, LLC reserves the right to send back to the customer any items that are non -defective or non -returnable and
reverse any credit issued for such product(s).
Always keep all boxes, packing material, and documentation in the event that your equipment has to be serviced or
returned for a minimum of 90 days.
Netrix, LLC Guarantee
5 of 8
Manufacturer permitting, Netrix, LLC offers a 30 -day return policy to all of our customers. If you need to return a
product, our return's specialists will be happy to help you. Please call our Returns Department and obtain an RMA
number before shipping your product back. We will assist you with the details of packaging and shipping your
merchandise. As described above; limitations and restrictions apply. Please contact your Netrix, LLC Business
Development Manager for details.
Netrix, LLC Return Department Hours
Monday through Friday - 8:OOam to 6:OOpm
phone: (847) 283-7300
fax: (847) 283-7500
6 of 8
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Cisco 2811 Voice Bundle - router - voice tax module - desk
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CITY OF DES PLAINES
RESOLUTION R - 41 - 13
A RESOLUTION APPROVING A QUOTE FROM NETRIX
LLC, OF BANNOCKBURN, ILLINOIS, FOR NETWORK
MAINTENANCE SERVICES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds for the procurement of information
technology network maintenance services through the "IT Replacement Fund" for use during the
2013 fiscal year; and
WHEREAS, City staff solicited competitive quotes from three qualified vendors for the
procurement of network maintenance services for the City's Cisco network environment
("Services") for a term of three years; and
WHEREAS, Netrix LLC of Bannockburn, Illinois ("Vendor"), submitted the lowest -
price quote to perform the Services for three years for the total not -to -exceed amount of $11,692
("Quote"); and
WHEREAS, in accordance with Section 1-10-14 of the City of Des Plaines City Code
("City Code"), the City staff has determined that the procurement of the Services is not adapted
to award by competitive bidding; and
WHEREAS, sufficient funds have been appropriated to procure the Services from
Vendor; and
WHEREAS, the City staff recommends that the City Council waive the requirement of
competitive bidding pursuant to and in accordance with Section 1-10-14 of the City Code and
accept the Quote from Vendor to procure the Services for three years for a total not -to -exceed
amount of $11,692; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with Vendor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
1
SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that
competitive bids be solicited for the procurement of the Services from Vendor is hereby waived.
SECTION 3: APPROVAL OF OUOTE. The City Council hereby approves the Quote,
which is attached to this Resolution as Exhibit A.
SECTION 4: AUTHORIZATION TO ACCEPT QUOTE AND PROCURE
SERVICES. The City Council hereby authorizes and directs the City Manager and the City
Clerk to accept the Quote and to execute and seal, on behalf of the City, any and all documents
that are necessary to accept the Quote and procure the Services from Vendor.
SECTION 5: E!H'iiECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of , 2013.
APPROVED this _ day of , 2013.
VOTE: AYES NAYS ABSENT
ACTING MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
#124054892/1
LegaMtes\2013\DP-Resolution Approving Acceptance of Quote from Netrix LLC for Cisco Network Maintenance Services
2
I.GET netrix
2801 LAKESIDE DRIVE - 3rd FLOOR
BANNOCKBURN, IL 60015
PHONE: 847.283.7300 / FAX: 847.283.7500
Quote No.
Quote Date
205642 12/28/2012
Customer No.
13999
Your sales person is Jouni Churchill
Direct Phone #: (847) 283-7329
CITY OF DES PLAINES
Bill To
ATTN: ACCOUNTS PAYABLE
1420 MINER ST
DES PLAINES, IL 60016
PHONE: 847-827-4359
ATTN:JAREK WOJTANIEC
1420 MINER ST
DES PLAINES, IL 60016
Purchase Order No.
Terms
Cisco SMARTnet 2013 Renewal - 3 Year FedEx Ground
Item No.
Billing Term
Description
FOB Origin
Service Period
Qty Price Each
******** Eligible 2 for 3yr Promo Products ******** 1.00 $0.00
MFG# CON-SNT3-SMS-1000
DB0220 Cisco Smartnet 8x5xNBD 3 yr for WS-C3560X-24P-S 1.00 $846.00
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FD01550ZOGR
G43211 Cisco Smartnet 8x5xNBD 3 yr for ASA5510-SEC-BUN-K9 1.00 $970.00
Renewal Date: 12/28/2015
Contract #: - Serial #'s: JMX1152L1TY
H29814 Cisco Smartnet 8x5xNBD 3 yr for WS-C3560G-24PS-S 1.00 $700.00
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FOC1236W4MR
J14567 Cisco Smartnet 8x5xNBD 3 yr for WS-C3750G-24PS-S 3.00 $980.00
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FOC1318Z5WV, FOC1318YOLD,
FOC1320Y2B4
CF3451 Cisco Smartnet 8x5xNBD 3 yr for CISCO2951-SEC/K9 1.00 $1,728 00
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FTX1352AHSA
******** NOT Eligible 2 for 3yr Promo Products 1.00 $0.00
********
MFG# CON-SNT3-SMS-1
Cisco Smartnet 8x5xNBD 3 yr for ASA5505-UL-BUN-K8 1.00 $299.00
Renewal Date: 12/28/2015
Contract #: - Serial #'s: JMX1217Z186
M76638 Cisco Smartnet 8x5xNBD 3 yr for CISCO2851-SRST/K9 1.00 $2,199.00
Renewal Date: 12/28/2015
******
R85868
1 of 3
Ext Price
Exhibit A
Contract #: - Serial #'s: FTX1149A4DU
314381 asco Smartnet 8x5xNBD 3 yr for CISCO2811-V/K9 1.00 $1,053.00 $1,053.00
Renewal Date: 12/28/2015
Contract #: - Serial #'s: FTX1353A0AT
****** ******** END of Service Before 3 Years ******** 1.00
$0.00 $0.00
MFG# CON-SNT SMS -1
D84375 asco Smartnet 8x5xNBD 3 yr for WS-C3560-48PS-S 1.00 $957.00 $957.00
END OF SERVICE ON 6/30/2015
Renewal Date: 06/30/2015
Contract #: - Serial #'s: FD01146Z6FD
Subtotal
$11,692.00
Tax
$ 0.00
TOTAL
$11,692.00
Quote Subject to Standard Netrix, LLC Terms and Return Policy available at
http://www.netrixlIc.com/TermsConditionsofSale.aspx
Hardware and Software Terms and Conditions
Netrix, LLC Retum "RMA" Policy
This policy update supersedes all other policies appearing on all other Netrix, LLC literature and is in effect for
purchases made after August 31, 2003.
Before retuming any product, you must obtain a Retum Merchandise Authorization (RMA) number. NO returns, of any
type, will be accepted without an RMA number. Please have the following information on hand when calling for an
RMA number: customer name, invoice number, serial number, and the nature of the problem.
Due to manufacturer restrictions, defective products only can be returned for replacement or repair. Upon receipt of a
signed defective agreement form, defective products will be accepted by Netrix, LLC (with the exception of Cisco,
HP/Compaq, Dell, IBM, Toshiba, and Apple) for exchange or repair at manufacturer's discretion. Cisco, HP/Compaq,
Dell, IBM, Toshiba, and Apple can only be repaired or replaced under the manufacturer's warranty.
Regardless of invoice date, all defective custom configured computers will be accepted for repair only. All other
defective computers will be accepted for repair or replacement only at manufacturer's discretion.
All factory sealed non -defective retums for credit or replacement, are subject to restocking fees based on
manufacturer's retum polides. Manufacturer policies will determine if a product is accepted for return. Please note,
most manufacturers as of January 1, 2004 are NOT approving non defective products for retum. All approved retums
must be completed within 30 days from the date of invoice.
All opened non -defective items are non -returnable.
For all non -defective retums the shipping and handling charges will not be credited.
Cisco, Apple, HP/Compaq, Dell, Toshiba, and IBM only: due to manufacturer retum polides, all returns must go
through Netrix ,LLC. All retum requests are strictly govemed at Manufacturer's discretion.
All products to be returned must be returned 100% complete, induding packing material, manuals, blank warranty
cards, and other accessories provided by the manufacturer. Incomplete retums will be retumed to the customer at the
original cost.
Netrix, LLC reserves the right to send back to the customer any items that are non -defective or non-retumable and
reverse any credit issued for such product(s).
Always keep all boxes, packing material, and documentation in the event that your equipment has to be serviced or
returned for a minimum of 90 days.
Netrix, LLC Guarantee
2 of 3
Manufacturer permitting, Netrix, LLC offers a 30 -day return policy to all of our customers. If you need to return a
product, our retum's specialists will be happy to help you. Please call our Returns Department and obtain an RMA
number before shipping your product back. We will assist you with the details of packaging and shipping your
merchandise. As described above; limitations and restrictions apply. Please contact your Netrix, LLC Business
Development Manager for details.
Netrix, LLC Retum Department Hours
Monday through Friday - 8:OOam to 6:OOpm
phone: (847) 283-7300
fax: (847) 283-7500
3 of 3
Consent Auntie Items #7 & 7
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: February 9, 2013 Ref. # 13-25
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering {'PO
Subject: Everett Avenue at Deane Street Utilities Relocation Reimbursement Agreement with
Natural Gas Pipeline Company of America LLC
Issue: Natural Gas Pipeline Company of America LLC (NGPL) 's proposing to 'nstall a buried
vault within Everett Avenue at Deane Street. This additional piping is needed in order for NGPL to
inspect, maintain and test their system in accordance with federal standards. However, the City
currently has sanitary sewer and storm sewer facilities (Sewer Facilities) in the location of the
proposed buried vault.
Analysis: NGPL is proposing to reimburse the City all reasonable costs for engineering design and
construction to relocate our Sewer Facilities. Staff has investigated the proposal of relocating the
sewer facilities and has found it to be feasible.
Recommendation: We recommend the approval and execution of Kinder Morgan Inc., Natural
Gas Pipeline Company of America, LLC, Reimbursement Agreement for Proposed Utility
Relocations.
Attachments
Reimbursement Agreement
Resolution
Page 1 of 1
Mr. Jon Duddles, P. E.
Assistant Director of Public Works and Engineering
City of Des Plaines
1420 Miner Street, #504
Des Plaines, IL 60016
RE: Reimbursement Agreement for Proposed Utility Relocations
Everett Avenue just east of Chestnut Street, Des Plaines, Cook County. Illinois
Dear Mr. Duddles,
Natural Gas Pipeline Company of America LLC (NGPL) operates its Howard Street #1 - 36
inch diameter high pressure natural gas pipeline in the above referenced project area, from
which NGPL's O'Hare #2- 12 inch Lateral pipeline extends to the south. As you are aware,
NGPL is proposing to install a buried vault within Everett Avenue to house additional
piping related to intemal pipeline inspection equipment, however, there are currently
sanitary sewer and storm sewer facilities (Sewer Facilities) in the proposed location of the
buried vault. Acting on behalf of the City of Des Plaines (City) you have indicated it is
feasible to relocate the Sewer Facilities in order to accommodate NGPL's proposed vault
facilities.
NGPL and the City agree that relocation of the Sewer Facilities is appropriate, and NGPL is
willing to pay the City all reasonable construction costs for the relocation of the Sewer
Facilities. Upon the City providing NGPL with quotes for the estimated cost for the
relocation of the Sewer Facilities, NGPL shall inform the City in writing whether or not to
proceed with relocation of the Sewer Facilities pursuant to this reimbursement agreement.
Provided that NGPL authorizes the City to proceed with the proposed Sewer Facilities'
relocation, the City shall proceed promptly with executing the proposed relocation of the
Sewer Facilities upon receiving any necessary approvals and accepting a quote from an
approved City contractor to perform the work. Such quote will be provided to NGPL for
review prior to its acceptance and the commencement of the work.
It is anticipated the relocation work will take approximately (, days.
The City will use its best efforts to complete the relocation work prior to the scheduled
commencement of NGPL's proposed ' ault facility work on or about April 15, 2013;
provided, however that the City shall not be liable for, and NGPL shall save the City harmless
from, any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses,
including attorneys' fees and administrative expenses, that may arise, or be alleged to ha',e
arisen, out of or in connection with any failure by the City to complete the relocation work
prior to April 15, 2013.
Nothing in this agreement shall be construed as a grant of approval by the City of NGPL's
proposed vault facility work, nor shall this agreement relieve NGPL of the responsibility to
obtain all permits, licenses, and other governmental approvals and authorizations necessary
Exhibit A
1 of 2
to perforin the proposed vault facility work, or to perform the proposed vault facility work
in compliance with all applicable statutes, ordinances, rules, and regulations. NGPL shall
be responsible for restoration of the Everett Avenue roadway and pavement upon
completion of NGPL's proposed vault facility installation.
The City will notify NGPL of the proposed relocation of the Sewer Facilities start date. The
City will provide copies of detailed invoices for the work being completed. NGPL and the
City agree to reconcile final costs and NGPL agrees to pay the reasonable actual final
project cost including any remaining actual project costs upon the agreement and review of
the completion of this project within 60 days after receipt of invoice.
NGPL requires that the City's construction contractor hand excavate anytime the excavation
is within 18 inches of NGPL's pipelines. NGPL will have personnel on site to monitor and
assist the City's construction contractor when that contractor is working in close proximity
of NGPL's pipelines. NGPL recognizes that these requirements add to the construction cost
as mentioned above. Because of these requirements, NGPL recognizes that the City will
need to include associated costs in the construction cost mentioned above.
The City shat: require i;s contractor(s) and sub contractor(s) performing work under this
agreement to provide commercial liability insurance with a limit of not less than
$2,000,000.00 per occurrence. Such insurance will name Natural Gas Pipeline Company of
America LLC as additional insured with respect to the work contemplated under this
agreement.
Sincerely,
Dan Robertson
Manager -- Operations
Natural Gas Pipeline Company of America LLC
Accepted and Agreed to this — day of February, 2013
B):
Approved as to form:
Name:
Title:
City of Des Plaines
2 of 2
Peter M. Friedman, General Counsel
CITY OF DES PLAINES
RESOLUTION R - 43 - 13
A RESOLUTION APPROVING A LETTER AGREEMENT
WITH NATURAL GAS PIPELINE COMPANY OF
AMERICA LLC FOR THE REIMBURSEMENT OF THE
CITY FOR THE RELOCATION OF CITY SANITARY AND
STORM SEWER FACILITIES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City owns certain sanitary sewer and storm sewer facilities ("Sewer
Facilities") located under the Everett Avenue right-of-way to the east of Chestnut Street in the
City ("Project Area"); and
WHEREAS, Natural Gas Pipeline Company of America LLC ("NGPL") operates
natural gas pipelines in the Project Area; and
WHEREAS, NGPL proposes to install a buried vault in the Project Area to house
equipment that is required to inspect, maintain, and test the pipelines operated by NGPL
("Vault"); and
WHEREAS, NGPL has requested that the City relocate the Sewer Facilities, at NGPL's
sole cost and expense, to allow the installation of the Vault; and
WHEREAS, the City staff has determined that it is feasible to relocate the Sewer
Facilities; and
WHEREAS, NGPL has offered to reimburse the City for all construction costs
associated with relocating the Sewer Facilities to allow for the installation of the Vault pursuant
to that certain letter agreement dated February 2013 ("Letter Agreement"); and
WHEREAS, the City staff recommends that the City accept NGPL's offer and enter into
the Letter Agreement for the reimbursement of the City by NGPL for the construction costs
associated with relocating the Sewer Facilities; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Letter Agreement with NGPL;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
1
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF LETTER AGREEMENT. The City Council hereby
approves the Letter Agreement in substantially the form attached to this Resolution as Exhibit
A, and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE LETTER AGREEMENT. The
City Council hereby authorizes and directs the City Manager and the City Clerk to execute and
seal, on behalf of the City, the Letter Agreement.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of , 2013.
APPROVED this day of , 2013.
VOTE: AYES NAYS ABSENT
ACTING MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
#12455276_v1
Legal\Res\2013\DP-Resolution Approving a Reimbursement Agreement with Natural Gas Pipeline Company of America
2
CRY Of
ES + ES
IWNO S
City of Des Plaines
City Manager's Office
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5488
Fax: 847-391-5451
MEMORANDUM
Date: February 21, 2013
To: Acting Mayor and Aldermen of the City Council
From: Michael G. Bartholomew, City Manager
Subject: Lobbyist Services Agreement with McGuireWoods Consulting, LLC
Issue: The FY 2013 Budget includes funding of $110,000 to advocate on behalf of the City
before the General Assembly, the Governor's Office, and other State departments and agencies.
Staff seeks to continue utilizing the services of McGu:reWoods Consulting, LLC in this capacity for
2013 in an amount not -to -exceed $19,200.
Analysis: The City seeks continued representation in Springfield on important legislative
matters. The adopted FY 2013 Budget includes funding for professional services associated with
retaining lobbyists to represent the City of Des Plaines in Springfield and before other State
agencies. The total cost to the City for lobbyist services in 2013 will be $9L,200 and is within the
FY 2013 Budget amount.
Recommendation: Staff recommends that the City continue to retain the services of
McGuireWoods Consulting, LLC, for the period of January 1, 2013 through December 31, 2013, at
a cost not -to -exceed $19,200.
Attachments: Letter of Agreement
Resolution
Page 1 of 1
AOckeel
DNect 312.750 DIteU� 4387
February 14, 2013
Mike Bartholomew
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Dear Mr. Bartholomew:
Thank you for considering McGuireWoods Consulting LLC (MWC) to represent
your city. The following letter sets forth our understanding as to the services you want
MWC to provide, and, with your approval, constitutes our agreerrrent.
We will provide representation and assistance to you in this matter at $1,600 a
month for work performed between January 1, 2013 and December 31, 2013. In
addition to this fee, you will be charged for any direct costs associated with the services
rendered by MC. These costs will include, but are not limited to, travel expenses,
long distance telephone calls, express mail and other delivery services, telex and
facsimile costs, and document reproduction, but will not indude secretarial and other
administrative overtime. Any direct costs related to specific events or initiatives will also
be charged to you in addition to our specific fee arrangement.
Payment shall be as follows: Monthly fee payments and incurred expenses will
be cLe and payable on the first day of each month in which services are to be
rendered. MWC will provide an invoice on or before the beginning of each month for
the monthly flee plus any expenses incurred as of the date of invoice.
Should the performance of the lobbying services prove unsatisfactory to the City,
this Agreement may be terminated by the City at any time without liability upon thirty
(30) days' written notice. The City will pay for any invokes already billed and due and
pay a final invoice prorated for the remaining thirty day period.
At present, we anticipate Waiving Michael Cassidy in order to accomplish your
goals, however, additional staff at MWC may become involved as needed. It is
understood that MWC will serve as an independent contractor with the authority to
control and direct the performance of the details of the services to be provided following
appropriate consultation with you or your representatives. AU services will be provided
whin the context of the fee arrangement outlined above. Any questions about the
terms of this agreement or the status of our work on your behalf should be directed to
my attention.
Page 1 of 3
February 14, 2013
Page 2
All discussions between representatives of your organization and MWC staff and
the nature of our relationship will be kept confidential unless permission in expressly
given by you or your representatives to disclose such information. Such confidentiality
shall survive the termination or expiration of this agreement
For this fee IMC will provide the City Manager with written quarterly reports on
activities taken on behalf of the City. At the request of the City Manager, MWC shall
provide a written report on Lobbying efforts on any specific issue which may arise. The
City Manager shall be the point of contact between MMC and the City for the services
provide under this Agreement
WC will also:
• Assist in formulating a legislative agenda and strategy specific to Illinois;
• Work with legislators. the Governors Office, state agencies, and key interest groups
to promote the City of Des Plaines' preferred legislation;
• Represent the City of Des Plaines at legislative hearings and events relating to the
City of Des Plaines' proposed legislation, including providing testimony when
necessary; and
• Any other projects or duties which are mutually agreed to by the City of Des Plaines
and iVWC.
Should MWC tind that unforeseen complications have arisen which would cause
MWC staff to spend time In excess of that which would have been charged if the
services were delivered under an hourly rate agreement, MWC will contact the City
Manager with an explanation of the unforeseen complications and an estimate of the
costs which may be incurred. MWC must receive the City Manager's written approval
pjgj to rendering these services in order to bill them on an hourly basis.
For any bill not paid within sixty (60) days after it is rendered, McGuireWoods
Consulting LLC reserves the right to impose a late charge of one and one-haff'percent
(1.5%) per month from the date it is rendered. All bills will be Ina summary form
showing in general terms the services rendered.
We wish to reiterate that MWC is a wholly owned subsidiary of the
McGuireWoods LLP law firm, and that itis not necessary for the City of Des Plaines to
engage the McGulreWoods law firm In order to use MWC, or vice versa. From time to
time various attorneys at the McGulreWoods law firm provide non -legal services to
MWC clients, but MWC does not provide legal services or advice, nor does this
agreement encompass the rendering of legal services by the McGulreWoods law firm or
give rise m an attomey{client relationship or privilege. Should you require legal services
Page 2 of 3
February 14, 2013
Page 3
from McGuireWoods during the course of this work or otherwise, a separate
engagement with the law firm will be necessary for that purpose.
In no event shall MWC be liable for any consequential, special, indirect,
incidental, or punitive damages or expenses (Including, without limitation, lost profits,
opportunity costs, etc.) even if it has been advised of the possible existence of such
damages. This provision shall survive the completion of this engagement.
I look forward to working with you on this important endeavor.
Very truly yours,
McGuireWoods Consulting LLC
By: i
Michael Cassidy
Senior Vice -President
APPROVED BY: Date: Z 12 0 1 r S
Date:
Page 3 of 3
CITY OF DES PLAINES
RESOLUTION R - 44 - 13
A RESOLUTION APPROVING AN AGREEMENT WITH
MCGUIREWOODS CONSULTING LLC FOR
INTERGOVERNMENTAL AND LEGISLATIVE
ADVOCACY SERVICES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated $110,000 in funds for the procurement of
advocacy services to represent the City's interests to the Illinois General Assembly, office of the
Illinois Governor, and State of Illinois departments and agencies ("Services") during the 2013
fiscal year; and
WHEREAS, McGuireWoods Consulting LLC ("Consultant") has performed the
Services for the City in the past to the City's satisfaction; and
WHEREAS, in accordance with Section 1-10-14 of the City of Des Plaines City Code
("City Code"), City staff has determined that the procurement of the Services is not adapted to
award by competitive bidding because the Services must be performed by an individual
possessing a high degree of professional skill; and
WHEREAS, the City desires to enter into an agreement with Consultant to procure the
Services for the not -to -exceed amount of $19,200 ( "Agreement"); and
WHEREAS, City staff recommends that the City Council permit waiver of competitive
bidding pursuant to and in accordance with Section 1-10-14 of the City Code; and
WHEREAS, sufficient funds have been appropriated to enter into the Agreement with
Consultant to procure the Services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
waive competitive bidding and enter into the Agreement with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that
competitive bids be solicited for the procurement of the Services is hereby waived.
1
SECTION 3: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the General Counsel.
SECTION 4: AUTHORIZATION TO EXECUTE AGREEMENT. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal,
on behalf of the City, the Agreement.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of
, 2013.
APPROVED this day of , 2013.
VOTE: AYES NAYS ABSENT
ACTING MAYOR
A1-1EST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
#12466210_v1
Legal Res\2013\DP-Resolution Approving Agreement with McGuireWoods Consulting for Lobbying Services
2
ee m35
DES PLAINES
ILLINOIS
effluent Agenda Item #9.
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel. 847-391-5464
Fax. 847-297-6801
MEMORANDUM
Date: January 16, 2013
To: Michael G. Bartholomew, MCP, GEED -AP, City Manager
From: Ray Salisbury, Feet/Facilities Foreman
Cc: Timothy ? Oakley, P.E., CFM, Director of Public Works and Engineering -9
Re: Advertise for Bid - Gasoline and Diesel Fuel
Issue: The current contract fo- gasoline and d;esel fuel expires or Apri; 30. 20; 3.
Analysis: This bid includes gasoline and diesel fuel purchases for all City vehicles and equipment.
Included in the bid packet are the various grades of lead-free gasoline to provide the City with
several options. The proposed term is a one-year contract with two optional annual extensions.
Attached is a copy of the bid specifications. The table below shows the Department's overali
budget for fuel in ?013:
Gasoline Diesel
Vehicle Maintenance ! $ 350,000 $ 150,000
Water System Maint. 40.000
Sewer System Maint. 31,000
$421,000
13,000
12,200
$ 175,200
Recommendation: Staff requests authorization to advertise for bids for the Gasoline and Diesel
Fuel contract. A bid opening date of Friday, March 4, 2013 at 3:00 P.M. is proposed.
Page 1 of 1
dITY or
DES PLAINES
ILLINOIS
City of Des Plaines
Public Works & Engineering Department
1111 Joseph Schwab Road
Des P'aines, 'L 60016
Tel 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: February 13, 2013
To: Michael G. Bartholomew. MCP, LEED-AP, City Manager
2rom: Iloward Moser, Superintendent of General Services
Cc• Timothy Oakley, Director of Public Works and Engineering P.E., CFM `{PO
Re: Advertise for Bid - Contractual Landscape :Maintenance
Issue: The Street/Grounds Division is responsible for the maintenance of 2,236,258 Sq. Ft. of
andscape throughout the City. Over the past five years we have used a landscape contractor to
maintain landscape beds in several areas downtown while maintaining the turf with in house staff.
All of the maintenance contracts for the various areas expired in 2012.
Analysis: The 2013 TIF #1 budget includes $125,000.00 for annual landscape maintenance. Staff
recommends hiring a qualified landscape contractor to maintain the entire City owned landscape
within the TIF district. This contract will carry a three-year term and require a vendor *o perform
routine ground management, irrigation system management, annual plantings, supplemental
watering, and pruning.
The contractor will also be directed to complete other landscape improvements throughout the City
as assigned by Public Works staff.
Recommendation: Staff requests authorization to bid this contract with a bid opening of May 3,
2013 at 3:00 pm. Funding for this project will be from TIF #1 Maintenance funds of $125,000 and
Street/Grounds Division funds of $18,000.
Page 1 of 1
COMMITTEE OF THE WHOLE
PACKET
CRY of
DES PLANES
ILLINOIS
City of Des Plaines
Finance Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5325
Fax: 847-391-5402
Date: 2/22/2013
To: Michael Bartholomew, City Manager
CC: Mayor, City Council, City Clerk, City Attorney, Department Directors
From: Dorothy Wisniewski, Director of Finance
Subj: Resolution R-42-13 March 4, 2013 Warrant Register
I recommend that the above-mentioned Warrant Register be approved in the amount
shown below:
DW/wj
Warrant Register .$3,005,241.24
Page 1 of 16
CITY OF DES PLAINES
RESOLUTION
R-42-13
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
March 4, 2013
Page 2 of 16
r, a.
FC Pf Alf�l�c }
Warrant
Register
03/04/2013
Invoice
Invoice Desc
Amount
Fund: 100 - General Fund
00 4420 Electrical Permits
Total 00 - Non Departmental
10 5310 Membership Dues
10 5310 Membership Dues
10
10
10
6000
6000
6100
Professional Services
Professional Senbces
Publication of Notices
10 6100 Publication of Notices
10 6110 Printing Services
10
10
?0
7000
7200
7550
Office Supplies
Other Supplies
Miscellaneous Expenses
Total 10 - Elected Office
20 5349 Pre -Employment Exams
20 5340 Pre -Employment Exams
20 5340 Pre -Employment Exams
20 5340 Pre -Employment Exams
20 5340 Pre•Employment Exams
20 6000 Professional Services
2G 6000 Professional Services
20 6000 Professional Services
20 6000 Professional Services
20 6000 Professional Services
20 6005 Legal Fees
20 6005 Legal Fees
20 6005 Legal Fees
20 6005 Legal Fees
20 6010 Lege' Fees - Labor &
Employment
20 6110 Printing Services
20 6195 Miscellaneous
Contractual Services
20 6.95 Miscellaneous
Contractual Services
20 6195 Miscellaneous
Contractual Services
20 6300 R&M Software
20 6305 R&M Ecuipmezt
20 6535 Subsidy - Youth
Commission
20 6535 Subsidy - Youth
Commssion
20 6535 Subsidy - Youth
Commission
3608 Rizzo, Grace S
12110138
Elected Office
1319 IL Munbpal League 2013
3168 Rotary Membership 1st Qtr 2013
Refund for Vold Permit
2013 Membership Dues
1503 Rotary Club of Des Plaines
1016 Alfred G Ronan LTD
2086 Government Consulting Services of IL
1050 Journal & Topics
Feb 2013
121-0213
152765
1050 Journal & Topics 152766
:119 Chicago Office 'echnoiogy Group 190598
2016 Sign A Rama
1046 Hinckley Spring Water Co
1532 Des Plaines Chamber of Commerce
29:51
2533573 020213
6346A
City Administration
1015 Alexian Brothers Corporate Health Svcs 470370
1015 Aiexian Brothers Corporate Health Svcs
1015 Alexian Brothers Corporate Health Svcs
1015 Alexian Brothers Corporate Health Svcs
1320 IL State Police
2420 Koziol Reporting Service
2420 Kozio Reporti'g Service
1735 Cohen Law Firm PC
2420 Koziol Reporting Service
2420 Koziol Reporting Service
1073 Bartel, Raymond
1084 Ancel, Glink, Diamond, Bush et al
1186 Schain Bumey Banks & Kenny
1186 Schain Burney Banks & Kenny
1127 dark Baird Smith LLP
1119 Chicago Office Techno'ogy Group
:038 Barrett, Don
2990 Chenan, Sa a
1630 Bath, Amanda
X267 Northwest Commun ty Hospita
505 a fford-Wald & Co
2486 Landis Enterta ,ment Productions .nc
2666 Sebastia-, Joanie
2666 Sebastia , :oar e
470594
470567
469610
Jan 2013 aty
3941
389e
01-13
3931
3876
13-4
3309S
13601
13602
2989
'90401
02/04/2013
02/04'2013
02/04/2013
E12069
IN00075773
2013001
Reimb 02/2013.2
Re,mb 02/2013-1
Page 3 of 16
Lobbyist Services Feb 2013
Lobbyist Services Feb 2013
Legal Notice 01/25/13 - Ash Tree
Removal
Legal Notice 01/25/13 - 2013
Aooroorlations
Copy Charges 12/01/12-01/01/13
Signs for Mayor's Office
Water Supply 01/31/2013
Winter Garden Ball 02/08/2013
New Hire Testing 12/27/12
New Hire Testing 01/30/2013
New Hire Testing 01/30/2013
New -lire resting 01/22/2013
Background Check Services Jan
2013
Services for 01/17/2013
Services fo Dec 2012
Services for Jan 2013
Services for Dec 2012
Services for Nov 2012
Services for Feb 2013
Services for Jan 2013
Services for Jan 2013
Services for Jan 2013
Reimbursabies for Nov and Dec
2012
Copy Charges 12/22/12-01/22/13
Filmed City Council Meering
02/04/2013
med City Co. ,c. Meeting
02/04/2013
Filmed City Counc. Meeting
02/04/2 3
Service Bridge System Jan -Dec
2012
KIP 3000 Quarterly Service Contract
1/17/13-4/16/13
Youth Commnssion March Fam ly
Nicht
Reimb Feb Fam ly N ght - _ tde
Caesars Pizza 02/02/13
Reath Feb Fam ly N ght Data
Store 02/02/13
80.00
80.00
2,839.00
280.00
5,000.00
1,000.00
99.22
144.32
1,096.24
271.80
55.39
95.00
10,880.97
75.00
75.00
50.00
111.00
63.00
275.00
',669.5
1,500.00
1,221.00
274.00
1,582.50
1,370.00
962.50
700.00
2,662.90
166.52
71.25
50.00
62.50
1,441.34
205.00
410.00
45.00
40.00
Warrant
Register
03/04/2013
Invoice
Invoice Desc
Amount
20 6535 Subsidy - Youth
Commission
20 6550 Subsidy - Senior Citizen
Cab Service
20 6550 Subsidy - Senior Citizen
Cab Service
20 7000 Office Supp'!es
20 7000 Office Supplies
20 7005 Printer Supplies
20 7005 Printer Supplies
20 7200 Other Supp les
20 7200 Other Supplies
20 7200 Other Supplies
20 7200 Other Supplies
20 7200 Other Supplies
Total 20 - City Administration
30 5310
30 5310
30 6000
30 6000
Membership Dues
Membership Dues
Professional Services
Professional Services
30 6025 Administrative Services
30 6110 Printing Services
30 7000 Office Supplies
30 7000 Office Supplies
30 7000 Office Supplies
30 7000 Office Supplies
Total 30 - Finance
40 5310
40 5310
40 6000
40 6000
40 6000
40 6110
40 6110
40 6110
40 6110
40 6310
40 63'.0
40 6310
40 6310
40 6310
40 6310
40 7000
40 7000
Membership Dues
Membership Dues
Professional Services
Profession! Services
Profess oni Services
Printing Services
Printing Services
Printing Services
Printing Services
R&M Vehicles
R&M Vehicles
R&M Vehicles
R&M Vehicles
R&M Vehdes
R&M Vehides
Office Supp les
Office Supplies
3604 Ummei, Patti
1007 303 Taxi
1070 Park Ridge Taxi & Livery LTD
20213 Youth Commission Feb. Family
Niaht
20017 Taxi Cab Subsidy- January 2013
00001642
1220 Runco Office Supply 534334-0
1220 Runco Office Supply 535024-0
1820 Datasource, Ink 9190
1820 Datasource, Ink 9152
1701 Western Remac, Inc 43045
2487 Moore Medica: LLC 90490764
2487 Moore Medica: LLC
1046 Hinddey Spring Water Co
1046 Hinckley Spring Water Co
97606019
2534649 020213
2566782 020213
Finance
1440 IL Government Finance Officers Assoc 2013
1737 Government Finance Officers Assodation 0145002-2013
1101 Capital Gams Inc 1982
2943 Crowe Horwath LLP 707-1819176
1172 Third Miilenn'um Assoc ates Inc
:142 Copyset Center
1066 Office Depot
2016 Sign A Rama
3510 RR Donnelley
1220 Runco Office Supply
15455
37620
6432638700:]1
29124
306759953
534323-0
Community Development
2489 American Planning Assodatlon
3609 US Green Building Coundl
3596 Anthem Excavation & Demolition Inc
3309 Elevator I .spection Services Inc
3309 Elevator Inspection Services Inc
1142 Copyset Center
1665 Classic Graphic Ind Inc
;665 Classic Graphic Ind Inc
1665 Classic Graphic Ind Inc
1036 Des Plaines Car Wash
:036 Des Pla-nes Car Wash
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1036 Des Pla es Car Wash
1066 Office Depot
1066 Office Depot
176155-130115
13847
5038
39302
39291
37628
71432
71433
71431
Jan 2013 aty
;uly 2012 City
Oct 2012 City
Dec 2012 aty
Aug -Sep 2012aty
Nov 2012 aty
642196870001
642196870001
Page 4 of 16
Taxi Cab Subsidy- January 2013
Rotograph Paper
Copy Paper & Hang,ng/Pocket/Man
Hies
Toner Cartridges for Various
Printers
-oner Cartridges for Various
Printers
City Seal Signage for Podiums
Credit from Moore Medical -
Cholesterol Suoolles
Cholestrol Supplies
Water Supply 01/31/2013
Water Supply 01/31/13
2013 Membership Dues
2013/2014 Membership Dues
Investment Mgmt Services Jan Mar
2013
Audit of DCEO Grant Change Order
Seot 2012
Vehicle Sticker Software Maint
03/31/2013-03/30/2014
Business Cards
Copy Paper, H'gh' ghters, Post It
Notes. Etc
Office Door Sign
1099 Misc Envelopes
Desk Sorter & Tabs
APA Dues /17/2013
2013 Membership Dues
Demolition Services 11/26/2012
Elevator Inspections for Jan 2013
Elevator Re -inspections for Jan
2013
Business Cards
Piumbinig Permit Appi cations
w a y spe___• App-ca_ons
Resa e Inspectlo App cations
Car Wash Service for Jan ary 2013
Car Wasi, Service for Ju y 20 2
Ca' Wash Service for Oct 2012
Car Wash Service for Dec 2012
Car Wash Service Aug -Sept 2012
Car Wash Sery ce for Nov 2012
Copy Paper.
Copy Paper
250.00
150.00
3,432.00
28.92
152.90
688.00
1,053.00
76.80
(6.95)
89.87
41.10
31.11
21,069.76
400.00
595.00
1,786.00
3,500.00
995.00
20.00
.r 4.08
30.65
41.4E
73.12
7,585.31
31.25
70.00
8,250.00
812.00
1.45.00
40.00
189.84
189.84
189.84
15.00
10.00
:0.00
5.00
20.00
' 5.00
82.50
83.23
Or. Account
40 7000
40 7000
40 7200
Total 40 - Com
Office Supplies 1644
Office Supplies 2016
Other Supplies 1046
munity Development
50 5325 Training
50 5325 `ra.ning
50 6000 Professional Services
50 6040 Waste Hauling & Debris
Removal
50 6040 Waste Hauling & Debris
Removal
51 6040 Waste Haul ng & Debris
Removal
50 6040 Waste Haul ng & Debris
Removal
50 6040 Waste Hauling & Debris
Removal
50 6110 Printing Services
50 6135 Rentals - Uniforms
50 6135 Rentals - Uniforms
50 6170 Tree Maintenance
50 6170 Tree Maintenance
50 6195 Miscellaneous
Contractual Services
50 6195 Miscellaneous
Contractual Services
50 6195 Miscellaneous
Contractual Services
50 6195 Miscellaneous
Contractual Services
50 6195 Miscellaneous
Contractual Services
50 6195 Miscellaneous
Contractual Services
50 6195 Miscellaneous
Contractual Services
50 6195 Miscellaneous
Contractual Services
50 63t0 R&M Vehides
50 6310 R&M Vehides
50 6310 R&M Vehides
50 6310 R&M Vehides
50 6310 RBi1 Vehides
50 6310 R&M Vehides
50 6310 R&t4 Vehides
50 631!' R&M Vel des
50 6315 Gty Hall
50 6315 City Had
50 6315 Oty Hall
50 6315 City Hali
Warehouse Direct
Sign A Rama
Hinckley Spring Water Co
ME' jrM
1844941-0
29041
11174875 020213
Public Works & Engineering
2168 Petroleum Technologies Equipment
3277 Moser, ' .oward
1112 Architectural Consulting Group ._TD
1021 Arc Disposal -Republic Svc #551
1021 Arc Dsposal-Republic Svc #551
W21 Arc Disposai-Repubi c Svc #551
W21 Arc Disposal-Republ c Svc #551
1021 Arc Disposal -Republic Svc #551
1233 oresstech
1029 Gntas #22
1029 Cintas #22
1250 Robert W Hendricksen Co
1250 Robert W'lendridcsen Co
1029 Cintas #22
3595 TraffTech Inc
1742 Fredriksen Fire Equipment Co
2350 Anderson Elevator Co
1559 Continental Weather Svc
1044 H&H Electric Co
1044 H&H Electric Co
1060 Munidpal GIS Partners Inc
1643 Golf MITI Ford
1643 Golf Mill Ford
1643 Golf Mill Ford
12243
Relmb 01/31/2013
C12-091
0551-009966040
0551-00996605:
0551-009919645
0551-009966520
0551.009919645A
30886
022532291
022535448
2012 1006
2013 004
022535448
932
144172
130463
12783
21014
21013
1831
471338
470031
471340
1278 Dave & Jim's Auto Body 13092
1526 Global Emergency Products Inc AGJ6640
1638 Suburban Transmission of Northern IL
1643 Golf MIN Ford
1036 Des Plaines Car Wash
1025 Bedco Inc
1025 Bedco Inc
025 Bedco ' zc
:C25 Bedco I �c
14605
470028
Aug Sep 20:20ty
Warrant
Register
03/04/2013
Invoice Desc
Amount
Chalrmat
Name Plate
Water Supply 01/31/2013
Phoenix Software Training
Tution Reimbursement for
Municipal Law Seminar
Professional Services - Coundt
Chambers Desian
Refuse Removal Jan 2013
Refuse Removal Feb 2013
Refuse Disposal Program - Dec
2012
Refuse Disposal Program Jan 2013
Refuse Disposal Program Dec 2012
Forestry Door !angers
Uniform Rental & Cleaning
Uniform Cleaning & Rental
2012 Tree Maintenance Ash Tree
Removals
2013 Tree Maintenance - January
Uniform Clean ng & Rental
Sign Software Maintenance
I9re Extingu'sher Certification
2/1/13
2013 Elevator
Maintenance February
Weather Forecasting • February
2013 Streetlight Repair and
Maintenance 1/10/13
2013 Streetlight Repair and
Maintenance -1/4/13
GIS Staffing Contract Jan 2013
Polios Car Interior Ughtlng
Police Car Interco- Ughtl-g
01/11/2013
Police Car Interior Ughtlng
01/25/2013
Wheel Alignment -Police #3
me gency Repair to I-lydrau c
System on 62
Instal' Rebuilt Transmissions
Po .ice Car Interior Lighting
Car Wash Service Aug -Sept 2012
18286 2013 HVAC Maintenance Contract -
2/2/13
18285 2013 HVAC Maintenance Contract -
2/1/13
18301 2013 HVAC Maintenance Contract -
March
`8297 2013 HVAC Maintenance Contract
2/7/13
Page 5 of 16
28.47
31.00
22.55
10,240.52
693.35
30.00
2,985.00
5,037.40
136.03
289,879.68
327,485.52
37,605.84
135.00
181.21
56.96
32,741.82
25,713.36
92.23
1,350.00
164.90
1,195.00
150.00
267.05
1,033.50
15,187.17
117.95
117.95
117.95
100.00
8,934.18
1,200.00
117.95
5.00
480.00
842.00
600.00
683.15
Amount
►�
i!
r1FC pl 1NC
Warrant
Register
03/04/2013
Or
count
endor 'Invoice
-. voice Desc
50 6315 City Hail
50 6315 Public Works
50 6315 F.re Station #3
50 7020 Supplies Safety
50 7020 Supp'. es - Safety
50 7030 Supplies - Toos &
'iardware
50 7030 Supplies - Toos &
Hardware
50 7035 Supplies - Equipment
R&M
50 7035 Supplies - Equ'pment
R&tl
50 7035 5upp;ies Equipment
R&M
50 7035 5upp1 es Ecu;pment
R&M
50 7035 Supplies - Equipment
R&M
50 7035 Supplies • Equipment
R&M
50 7040 Stipples - Veh cle R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehicle R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supples - Vehide R&M
50 7040 Supplies - Vehicle R&14
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supples - Vehide R&M
50 7040 Supplies - Vehiae R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supp les - Veh de R&M
50 7040 Supp es - Vehide R&M
50 7040 Supp es - Ve 'de R&M
50 704: Supplies - Veh.de R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Veh de R&M
50 7040 Supplies - Veh de R&M
50 7040 Supplies - Vehide R&M
Sv 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
50 7040 Supplies - Vehide R&M
1025 Bedco Inc
1019 Anderson Pest Solutions
1018 Anderson Lock Company LTD
1703 Prosafety Inc
1703 Prosafety Inc
:057 Menards
1057 Menards
1054 Lee Auto Parts
1054 Lee Auto Parts
1062 NAPA of Des Plaines
1062 NAPA of Des Plaines
1062 NAPA of Des Plaines
1062 NAPA of Des Plaines
1013 Ace Des Plaines Inc
1013 Ace Des Plaines Inc
1043 Grainger
1053 IGmball Midwest
1053 Kimball Midwest
1054 Lee Auto Parts
1739 Morton Grove Automotive Inc
3518 O'Reilly Auto Parts
1643 Gaff M11 Ford
1643 Golf Mill Ford
1643 Golf Mill Ford
1643 Golf Mill Ford
1643 Golf Mil' Ford
1677 Wholesale Direct Inc
1062 NAPA of Des Plaines
1087 Ashland Inc
1087 Ashland Inc
1240 RG Smith Equipment
1643 Golf Mill Ford
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Alto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 ,_ee Auto Parts
18298 2013 HVAC Maintenance Contract --
2/10/13
2406446 Pest Control • 2/13
7037318 Fire #3 Apparatus Floor Door
2/745660 Rainsuits
2/743650 Ear Plugs
1.532 Tool Box
t L60
408-738940
408-742181
458882
458992
458881
458550
227569
227529
9053610375
2821296
2824441
408-739858
52177
2479-146450
326339P
326189P
326340P
326852P
326730P
000197860
459113
130196546
130199711
118779
326146P
408-740737
408-738750
408-741869
408-740632
408-740589
408-738319
408-738767
408-74.;541
408-738648
408-740123
408-740.22
408-740065
408-739802
408-740738
408-740128
408-741150
408-741080
408-741646
408-740431
Page 6 of 16
Reciprocating Saw B
ens -Ute Repai•
Powerated Beit
-iand,e & Guard
Air Fliers & Cab,r A.r r Rees
Handle & Guard
Credit for Retumed Fuel Filters
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Paris
Auto Parts
Porto Parts
Auto Parts
Auto Pa.'s
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
1,717.00
56.50
215.53
85.90
39.90
29.97
13.88
3.79
9.49
19.50
168.92
9.75
(48.02)
16.85
15.92
23.90
152.02
588.27
8.59
125.00
32.56
28.26
61.04
28.26
154.74
6.66
659.32
41.35
128.96
1,471 50
483.90
2,464.42
(16.00)
74.97
:05.76
:32.99
36.19
182.82
(274.23)
(30 ")
153.66
21.28
218 52
6.19
(27.29)
69.65
33.71
121.46
83.39
325.98
432.97
/ ...setae:Pm- A
l FS PI Alt
Warrant
Register
03/04/2013
Or• Account
endor
Invoice
voice Desc
Amou nt
50
50
50
50
50
50
50
50
7040
7040
7040
7040
7040
7040
7040
7045
Supplies - Vehicle R&M
Supplies - Vehicle R&M
Supplies - Vehicle R&M
Supplies - Vehicle R&M
Supptes - Veh cie R&M
Supplies - Veh c'e R&M
Supp';es - Vehicle R&M
Supplies Building R&M
50 7045 Supplies • Building R&M
50 7045 Supplies • Building R&M
50 7045 Supplies - Bu;ding R&M
50 7045 Supplies - Build ng R&M
50 7045 Supplies - Building R&M
50 7045 Supplies - Build ng R&M
50 7045 5uppi.es - Building R&M
50 7045 Supplies - Building R&M
50 7045 Supplies • Building R&M
50 7045 Supplies - Building R&M
50 7045 Supplies - Building R&M
50 7045 Supplies - Building R&M
50 7045 Supplies - Building R&M
50 7045 Supplies - Building R&M
50 7045 Supplies - Building R&M
50
50
50
50
50
50
50
50
50
7055
7055
7055
7055
7120
7120
7130
7160
7160
Supplies - Street R&M
Supplies Street R&M
Street Ught Supplies
Street fight Supplies
Gasoline
Gasoline
Diesel
Ice Control
1054 Lee Auto Parts
:054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
1054 Lee Auto Parts
:054 '-ee Auto Parts
1054 Lee Auto Parts
10:8 Anderson Lock Company LTD
1018 Anderson Lock Company LTD
1043 Granger
1047 Home Depot Credit Svcs
1047 Home Depot Cred.t Svcs
2028 Northwest Electrica' Supple
2028 Northwest Electrical Supply
1057 Menards
1057 Menards
1057 Menards
1057 Menards
2028 Northwest Electric: Supply
1047 Home Depot Credit Svcs
1057 Menards
1057 Menards
1057 Menards
1086 Arrow Road Construction
1086 Arrow Road Construction
1063 Neher Electric Supply Inc
:063 Neher Electric Supply Inc
1014 Al Warren Oil Company Inc
1014 Al Warren Oil Company Inc
1014 Al Warren Oil Company Inc
1178 'rugreen
Ice Control 1178 Trugreen
Total 50 - Public Works & Engineering
6G 5310 Membership Dues
60 5310 Membership Dues
60 5310 Membership Dues
60 5325 Tra n ng
60 5325 Training
60 5325 Training
408-738671
408-739226
408-739220
408-738938
408-722391
408-723075
408-710888
0802280
0802232
9363319348
2021911
0024317
17088990
7088994
:1:18
11052
11111
11014
17088992
5012210
11712
11469
11568
37558MB
37576146
326757-00
325764-02
10764383
[0758593
10764384
2892836
2791596
Police Department
Jan -Dec 2013
2391 'L Assoc of Techn.cal Accident
Investlaators
2391 IL Assoc of Techn cal Accident
Investloators
2391 IL Assoc of Technical Accident
Investtaators
1252 NIPSTA
1252 NIPSTA
1261 Northeast Mu'tlreg ona' Train ng
Jan -Dec 2013-1
Jan -Dec 2013-2
10125
1,119
65'96
Page 7of16
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
Auto Parts
3rd Floor Conference Room Door
Lock
Keys
Motor
Pipe Fittings
Building Maintenance Repair
Supplies
Light Bulbs
Ught Bulbs
Po Ice Remodeling Supplies
Ubrary Deck Repair Supplies
City Hall Piping Suppl.es
Casings & Boards
Light F xture
Blinds for Windows at PD
Window Film and Squeegee
Grip Strip
Ught Bulbs
UPM
Cold Patch
Ught Bulbs
Ballast
2013 Gasoline 01/29/2013
Unleaded Gasoline
2013 Diesel Fuel 01;29/2013
Ice Melt 02/04/2013
Ice Met 01/24/2013
2013 Membersh p Renewa IATAI
2013 Membership Renewal - IATAI
2013 Membersh p renewal - IATAI
Defensive Driver Recerbfictlon-
Seot 10. 2012
Tactical Driver
2012
Interviews & Interrogatons
Tralnina - Jan r.5 17. 2013
aln ng -Sept 4-6,
115.46
55.99
448.30
(31.58)
22.99
59.87
3.99
189 40
17.80
165.20
197.60
29.43
30.30
(24.28)
33.73
12.61
104.57
82.32
33.35
124.54
34-90
27.89
17.97
975.36
460.80
483.96
110.00
16,561.45
11,300.26
5,658.01
750.00
375.00
804,329.99
45.00
45.00
350.00
495.00
400.00
u% II
, !IFS P1;aINNFg
60 5335
60 6110
60 6110
60 6110
60 6185
60 6:85
60 6185
60 6190
60 6195
60 6195
60 6195
60 6195
60 6195
60 6305
60 6310
60 6310
60 6310
60 6310
60 6310
60 6310
60 7000
60 7000
60 7000
60 7015
60 7200
60 7300
7300
7300
7300
7300
7300
7300
7300
7300
7525
SSSSSSSSS
Travel Expenses
Pr,nting Services
Printing Services
Printing Services
Animal Control
Anima: Control
Animal Control
ow/Storage/Abandoned
Fees
Miscellaneous
Contractual Services
Miscellaneous
Contractual Services
Miscellaneous
Contractual Services
Miscellaneous
Contractual Services
Miscellaneous
Contractual Services
R&M Equipment
R&M Vehicles
R&M Vehides
R&M Vehicles
R&M Vehicles
R&M Vehicles
R&M Vehicles
Office Supplies
Office Supplies
Office Supplies
Supplies • Police Range
Other Supplies
Uniforms
Uniforms
Uniforms
Uniforms
Uniforms
Uniforms
Uniforms
Uniforms
Uniforms
Meals
Total 60 - Police Departrnert
2494 IL State Toll Highway Author ty
1142 Copyset Center
1142 Copyset Center
1284 Documentors
1266 Northwest Anima: Hospital
2950 When Nature Calls
2950 When Nature Calls
1567 5chimka Auto Wreckers, Inc
1817 Aftermath Inc
2514 Lexipol LLC
1465 WB McCloud & Co Inc
:077 Shred -'t USA - Ch cago
1077 Shred- t USA - Chicago
1822 Kustoms Signals
1075 Royal Touch Car Wash
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1389 Garvey's Office Products
1389 Garvey's Office Products
1389 Garvey's Office Products
1164 Uniform Den East Inc
1929 AW Direct
1117 Chicago Badge & Insignia Co
1164 Uniform Den East Inc
1164 Uniform Den East Inc
1164 Uniform Den East Inc
1164 Uniform Den East Inc
1164 Uniform Den East:nc
1164 Uniform Den East Inc
1244 Ray O'Herron Company Inc
1815 Agency Promo Group
1076 Sam's pub Direct
Invoice
G12479797
37570
37610
1236
00297027
7987
7995
,an 2013
JC2013-0826
8367
16326618
940:. 728
9401445192
476180
1408
Jan 2013 Police
July 2012 Police
Dec 2012 Police
Nov 2012 Police
Sept/Oct 2012 PD
PINV550654
PINV553015
CM130207
Warrant
Register
03/04/2013
:Invoice
Toll Fees Oct -Dec 2012
Daily Report of Purchase Forms
Auto Release Forms
Police Information Handbooks
Stray Animals - Jan 2013
Nuisance Anima: Pickups - Oct
2012
Nuisance Animals - Jan 2013
Towing Fees - Jan 20:3
Amount
75.74
500.00
296.00
1,681.00
543.00
2,950.00
150.00
80.00
Bio -Hazard Cleaning 01/23/13 125.00
Lexipol Yearly Subscription
03/01/13-02/28/14
Exterminator Services At PD
Shredd ng Services 01/15/2013
Shredding Services 01/22/2013
Squad Car Antenna Repair 02/05/13
Squad Car Washes - :an 2013
Squad Car Washes - Jan 2013
Squad Car Washes - July 2012
Squad Car Washes - Dec 2012
Squad Car Washes - Nov 2012
Squad Car Washes - Sept/Oct 2012
Markers, File Folders, Desk
Organizer
Copy Paper, CD's, Rubber Bands
3,600.00
114.00
85.60
85.60
590.00
105.00
235.00
160.00
165.00
110.00
130.00
58.52
398.60
Office Supplies Credit Folders (26.99)
28251 Padding For Range Weapons Case
1019325358
12033
28315
28276.01
28284-01
28314
28286-01
28316
0067571 -IN
8087
7640
Lodcout Tool For CSO
8 Police Badges For New Officers
Uniforms For New Officer
Uniforms For New Officers
Uniforms For New Officers
Uniforms For New Officers
Uniforms For New Officers
Uniforms For New Officers
6 Batons For New Officers
24 Po"oe Hats
Freezer/Microwave Prisoner Meals
Emergency Management Agency
65 6310 R&M Veh• es 1036 Des Plaines Car Wash Sep -Oct 2012Fre Car Wash Service Sept -Oct 2012
Total 65 - Emergency Management Agency
70 5325 Tra n,ng
70 5325 '-re n:ng
70 5325 Tra r'ng
1252 N:PSTA
Fire Department
9691
1252 N'PSTA
1551 IL Fire 'nspectors Assoc
10354
14635
Page 8 of 16
(2) Tra n:ng Class -10/22-24 & 29-
30/2012
Training Class -9/10-14/2012
Tra n:ng pass -2/22/13
87.29
84.18
614.29
948.35
71.15
131.13
854.43
457.;.8
987.34
147.70
427.32
243.38
18,644.81
10.00
10.00
600.00
300.00
75.00
c•
);
trim.lit
1 41
nFq P! Atte=S
Warrant
Register
03/04/2013
Or 'Account
Vendor
Invoice
Invoice Desc
Amount
70
70
70
70
70
70
70
70
5325
5325
5325
6110
6305
6310
6310
6310
rra.ning
Training
Tra.n'ng
Printlng Services
R&M Equipment
R&M Vehicles
R&M Vehicles
R&M Vehides
70 7000 Office Supplies
70 7035 Supplies - Equipment
R&M
70 7035 Supplies - Equ-pment
R&M
70 7035 Supp'ies Equipment
R&M
70 7035 Supplies - Equipment
R&M
70 7200 Other Supplies
70 7200 Other Supplies
70 7200 Other Supplies
70 7200 Other Supplies
70
70
70
70
70
7200
72C0
7200
7200
7200
Other Supplies
Other 5uppIts
Other Supplies
Other Supplies
Other Supplies
70 7200 Other Supplies
70 7300 Uniforms
7^ 7320 Equ-pment < $5,000
70 7320
70 7320
70 7320
70
70
70
70
7320
7320
7320
7550
Equipment < $5,000
Equipment < $5,000
Equipment < $5,000
Equipment < $5,000
Equipment < $5,000
Equipment < $5,000
Miscellaneous Expenses
Total 70 - Fire Department
1743 IL Fire Chiefs Assodation
1808 Fire Training Resources
2440 WS Scuba Locker Inc
2418 Northern Print Network
1523 Draeger Safety Inc
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1036 Des Plaines Car Wash
1066 Office Depot
1013 Ace Des Planes Inc
1013 Ace Des Plaines Inc
1702 Diamond Paint
1747 Murphy's Contractors Equipment Inc
1000 24-7 EMS
1000 24-7 EMS
1013 Ace Des Plaines Inc
1013 Ace Des Plaines Inc
1043 Grainger
1043 Grainger
1571 Welding Industrial Supply Corp
3610 Emergency Medical Products Inc
1147 Zoll Medical Corp
1306 Henry Schein Inc
1495 Great Lakes Fire & Safety Equipment
0'3 Ace Des1*a ies'rc
1066 Office Depot
1148 WS Darley & Co
2348 North Suburban Emergency
Communications Center
2413 Iorio, Michael
3327 IL Fire Store
3353 Essential Equipment Solutions
1076 Sam's Club Direct
FO -130175
201310014
39329
0331103
90852280
July 2012 F.re
Nov 2012 Fare
Sep -Oct 2012F re
642026224001
227489
227593
000204246
158723
198368
199477
227490
227503
9970765559
9013586988
1446875
1527859
1978459
3376800-01
152157
227457
641904807001
17054512
2012001
01/31/13
27751
1557
4477
Fire & Police Commission
2013 Fire Officer III Classes -Dyer
2013
Training Class -3/7/13
Ice D!ver Certifications
Map Books For Rigs
SCBA Repairs -1/18/13
Car Wash Service for July 2012
Car Wash Service For Nov 2012
Car Wash Seryice Sept -Oct 2012
Batteries-Sta 3
Too' Maintenance Supplies
Sta 3 Supplies -Snap 8olt, Nozzle
Triaaers
Paint For Tools On "Preowned
Truck"
T81 Cutters Edge Repa'r Parts
Trauma Assessment Tra n,ng DVD
Pregnancy: Med ca Emergency
Trainino DVD
Drill/Drive Set For E61
Adapters, Ext Cords, Surge Outlets
For Training
(20) Axe Handles
Credit For Inv # 9970765559
Oxygen Cylinders -Jan
Sharps Containers
Add Batteries, Patient Cable -
1/23/13
Family Practice Kits, Disp Canisters,
V -Vacs -1/25/13
Uniform Items - Badges
20# Cylincer & Gas, Screwdrvers
Storage Totes -TRT
Valve For Zumro Boat
2012 Narrowbandmg Work By
Ocaao Communications
Reirnb For Binoculars -E62
Survivor Flashlights -(8)
Pro -Bar 30"
Snacks For HIPAA Class -2, 5113
3,300.00
125.00
825.00
839.00
1,364.92
15.00
25.00
45.00
63.12
16.83
52.43
112.35
124.32
88.69
81.25
23.52
32.53
312.80
(312.80)
156.94
379.00
792.72
977.40
1,458.60
55.38
69.98
94.69
9,511.00
45.49
640.00
638.59
54.90
22,983.65
/5 5340 Pre-Emproyment Exams ,.209 Stephen A Laser Assoc 2003161 Psycholog ca. Assessment 2,750.00
12, 31'3012
75 5345 Post-E-p,oyment Exams 1015 Alexian Brothers Corporate Health Svcs 466960 Pre-Emp'oyment Testing 12, :8 & 2,731.00
12/19'12
Total 75 - Fire & Police Commission 5,481.00
Page 9 of 16
90 6030 AMB Fee Processing
Services
90 6140 Leases
90 6500 Subsidy
Museum
Total 90 - Overhead
H'storica,
Total 100 - General Fund
Warrant
Register
03/04/2013
Invoice
Invoice Desc
Amount
Overhead
1056 Medical Reimbursement Svcs Inc 3371
1055 Mail Finance
1717 Des P sines H storica' Society
Fund: 201- TIF #1 Downtown Fund
00 6195 Miscellaneous 1019 Anderson Pest So.udons
Contractual Services
00 6195 Msce:ianeous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 M scellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Mscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
00 6195 Miscellaneous
Contractual Services
Total 00 - Non Departmental
Total 201- TIF #1 Downtown Fund
1021 Arc Disposa-Republic Svc #55
1025 Bedco Inc
1025 Bedco Inc
1931 Oui Ou. Enterprises LLC
1515 White Way Sign & Maintenance Co
1544 Fox Valley Fire & Safety
1197 Snow Systems
1197 Snow Systems
1197 Snow Systems
1197 Snow Systems
1311 Hi:/Ahern Fire Protection LLC
1367 Meade Electric Company Inc
1197 Snow Systems
Fund: 204 - TIF #4 Five Comers F
00 6000 Professional Services 2436 Haeger Engineering LLC
Total 00 - Non Departmental
Total 204 - TIF #4 ive Corners Fund
Fund: 206 - TIF #6 Mannheim/Hiaains Fund
00 6000 Professional Services 1610 Housea _avigne Associates L._C
Total 00 - Non Departmental
143802047
Mar 20'3
2406447
6551-009966173
'8301
18287
31844
CD2008079192
743499
10-051919
10-051920
10-051921
10-051922
19755
658421
10-051918
Collection Serivice for Jan 2013
Postage Machine ease 03/10-
04/09/2013
Month y Subsidy Mar 2013
Pest Control - 2/13
Refuse Collection -Metro Si ia-e Feb
2013
2013 HVAC Maintenance Contract -
March
2013 HVAC Maintenance Contract -
1/31/13
Port O Potty Rental 01/21/2013
Sign Maintenance - January
Fire Alarm Replar 1/11/13 &
01/23/13
Snow Removal - 1/23/13
Snow Removal - 1/24/13
Snow Removal 1/27/13
Snow Removal 1/25/13
Rep( of Defective Compressor
12/03/2013
Traffic Signal Service Cali 1/30/13
Snow Removal - 1/21/13
73958 River Rd Surveying Water Main Jan
2013
2159
Reta•ner for Dec 2012
7,896.56
370.92
2,9.6 67
11,184.15
912,490.16
36.00
87.00
280.00
992.90
91.61
70.47
934.75
380.00
380.00
380.00
460.00
2,492.50
429.55
380.00
7,394.78
7,394.78
795.00
795.00
795.00
113.36
'13.36
Total 206 - TIF #6 Mannheim/Higgins Fund 113.36
Page 10 of 16
Vendor',
L•,t
Fund: 230 - Motor Fuel Tax Fund
00 6330 R&M Traffic Sgnals 1206 State of IL
Total 00 - Non Departmental
Total 230 - Motor Fuel Tax Fund
Fund: 250 - Grant Protects Fund
00 5335 Travel Expenses
00 6000 Professional Services
Total 00 - Non Departmental
Total 250 - Grant Projects Fund
3416 Creatively Speaking
1199 Spaceco Inc
Fund: 260 - Asset Seizure Fund
00 5345 Post -Employment Exams 1015 Alexian Brothers Corporate Health Svcs
00 6115 Lce-s ng/TIt'es
00 6195 Miscellaneous
Contractual Services
00 7320 Equipment < $5,000
00 8010 Furniture & Fixtures
00 8020 Vehicles
00 8020 Vehicles
Total 00 - Non Departmental
Total 260 - Asset Seizure Fund
1744 IL Secretary of State
3097 REM Management Services Inc
1076 Sam's dub Direct
1220 Bunco Office Supply
1045 Havey Communications
1045 Havey Comms n:cations
Fund: 400 - Capital Protects Fund
00 6000 Professional Services 1123 Christopher B Burke Engineering LTD
00 6000 Professional Services
00 6000 Professional Services
00 6310 R&M Vehicles
00 8100 Improvements
00 8100 Improvements
00 8375 Bank/Trust/Agency Fees
00 8375 Bank/Trust/Agency Fees
00 8375 Bank/Trust/Agency Fees
Total 00 - Non Departmental
Total 400 - Capital Projects Fund
1199 Spaceco Inc
1199 Spaceco Inc
1036 Des Plaines Car Wash
2032 Mount Prospect, Village of
3319 Fieldstone Building Services Inc
:7:8 Amalgamated Bank of Ch cago
1718 Amalgamated 8ank of Chicago
1718 Amalgamated Bank of Ch cago
Invoice
Warrant
Register
03/04/2013
Invoice Desc
39694 IDOT Traffic Signal Ma ntenance
4th Ouarter of 2012
9547A
3
470295
3405960 -Late Fee
Jar, 25, 2013
7640
53487B-0
2242
2254
109419
57226
3
Aug -Sep 20120ty
20.3.00550002
12-1434
852372003-2013
1852372003-2013
1852372003-23.3
?age 11 of 16
Youth Empowerment Event
02/02/2013
Ballard Rd SW Des'gn 01/01-
01/26/2013
Annual Physical Exam 01/23813
2013 License Plate Renewal
Interna: Investigation Services
01/25/2013
Freezer/Microwave - Prisoner Meas
4 Desks For EMA Office
Roof Antenna - Squad #63
01/31/2013
Radio Antenna - Squad #49
02/05/2013
Craig Manor Flood Study 01/01-
01/26/2013
Benchmark Surveying Services
01/01-02/02/2013
Ballard Rd SW Design 01/01-
01/26/2013
Car Wash Service Aug -Sept 2012
Wolf & Dursey Traffic Signal
Modernization
Exterior Sea ant Rehabilitation
Protect
Bark & Agency Fees 02/01/2013-
01/31/2014
Bank & Agency Fees 02/01/2013-
01/31/2014
Bank & Agency Fees 02/01/2013-
"./31/2014
•Amount
9,446.58
9,446.58
9,446.58
301.85
4,462.34
4,764.19
4,764.19
371.00
20.00
9,700.00
264.96
1,279.08
110.00
233.00
11,978.04
11.978.04
1,738.50
2,850.00
:,115.58
5.00
7,220.00
10,898.90
.30.00
130.00
130.00
24,217.98
24,217.98
_.•,
to to
r►�fi P! R,rr.0
Warrant
Register
03/04/2013
OrAccount
Vendor
Invoice
Invoice Desc
F
Amount
Fund: 410 - Equipment Replacement Fund
00 8020 Vehides 1154 West Side Tractor
00 8020 Vehcies
Total 00 - Non Departmental
70 6000 Professona. Services 3586 3 Ham ton Electric Company Inc
70 8020 Veh,des 3353 Essential Equipment So,utions
Total 70 - Fire Department
—otal 410 - Equipment Replacement Fund
1232 Prarie/Archway International Trucks
Fund: 500 - Water/Sewer Fund
00 6180 Water Sample Testing
00 6195 Mlsceilaneous
Contractual Services
00 6310 R&M Vehides
00 6310 R&M Vehicles
00 6335 R&M Water. Distribution
System
00 6335 R&M Water Distribution
System
00 6340 R&M Sewer System
00 6505 Subsidy - Sewer Lateral
Proaram
00 6505 Subsidy - Sewer Lateral
Proaram
00 6505 Subsidy - Sewer Lateral
Proaram
00 7020 Supplies - Safety
00 7020 Supplies - Safety
00 7030 Suppl.es oo.s &
Hardware
00 7035 Supplies - Equipment
R&M
00 7035 Supplies - Equipment
R&M
00 7035 Supplies - Equipment
R&M
00 7035 Supplies - Equipment
R&M
00 7035 Supplies - Equ pment
R&M
00 7035 Supplies - Equipment
R&M
00 7035 Supplies - Equ,pment
R&M
00 7035 Supplies - Equ pmem
R&M
00 7040 Supplies - Vehide R&M
00 7040 Supplies - Vehicle R&M
7040 Supplies - Veh de R&M
00 7040 5uppes - Vehide R&M
00 7040 5;40 es - Vehide R&M
00 7040 Supplies - Vehide R&M
00 7045 Supplies - Bu iding R&M
00 7045 Suppl.es - BuI.d:ng R&M
1642 Suburban Laboratories, Inc
1467 HBK Water Meter Service Irc
1036 Des Plaines Car Wash
1036 Des Pia.r'es Car Wash
1355 MQ Construction Company
1355 MQ Construction Company
1755 Norb & Sons Electric Inc
3605 Ladendorf, Judy
3606 Giurato, Robert
3607 Fujii, Atsushi
1703 Prosafety Inc
1703 Prosafety Inc
1520 Russo Power Equipment
1054 Lee Auto Parts
1154 West Side Tractor
1154 West Side Tractor
1154 West Side Tractor
1426 Milwaukee Electric Too° Corp
1062 NAPA of Des Plaines
1062 NAPA of Des Maines
.088 Atlas Bobcat Irc
3518 O'Reilly Auto Parts
1062 NAPA of Des Plaines
:054 ._ee Auto Parts
1054 Lee A..m Parts
1054 :_ee Auto Parts
1054 Lee Auto Parts
1013 Ace Des Plaines :rc
1057 Menards
L71039 Emergency Repair to Front End
Loader
257.7 Singe Axle Dump Truck
9964 Purchase & Installation Of New
Generator-Sta 1
:557.1 Truck Mount T3-T4 For New
"PreOwned Truck"
24932
13-53
Nov 2012 Clty
Aug -Sep 2012aty
15-01-13
19-12-01 M
06713-2
SLP13-002
51P13-001
51P13-003
2/746000
2/746470
.498324
408-738500
W16531
W16559
W16530
14549790
457887
457721
B42069
2479-145302
458551
408-738939
408-737764
408-737439
408-739223
22757:
Water Testing
Water Meter Test
Car Wash Service for Nov 2012
Car Wash Service Aug -Sept 2012
Pump Station Modifications
36" Water Main Repair Equipment
Lift Station Repair
Sewer Lateral Rebate
Sewer Lateral Rebate
Sewer Lateral Rebate
Safety Gloves
Safety Boots
Shoves
31/2" Screw Clamp
Snap Rings and Washers
Fuel Filters
Link, Pins, Washer & Snap Ring
Switch a -d Brushes
Fuel Filters
Frz Plug Equ p Repa r
Battery and 01 Flue
Ai. to Parts
Auto Parts
Auto Parts
A.to Parts
P to Parts
A,.to Parts
Gate Re o e
26,874.77
118,776.00
145,650.77
18,500.00
657.15
19,157.15
164.607.92
1,457.00
18.50
100.00
5.00
3,033.94
3,510.14
1,397.00
2,000.00
1500.00
82.50
150.00
130.95
202.93
11.10
27.22
80.79
1,175.78
63.90
48.02
2.77
298.94
22.77
62.73
37..6
77.58
44.51
(14.79)
33.48
.. 05 a•dwre -3.98
Page 12 of 16
Or• Account 'Vendor•
00
00
00
00
00
00
00
7070
7070
7070
7070
7070
7070
7075
00 7075
00 7075
00 7075
00 7120
00 7120
00 7120
00 7120
00 7130
00 7130
00 7300
00 7320
00 7500
Other
Other
Other
Other
Other
Other
Supplies • Sewer System
Maintenance
Supplies • Sewer System
Maintenance
Supplies - Sewer System
Maintenance
Supplies - Sewer System
Maintenance
Gasoline
Gasoline
Gasoline
Gasoline
Diesel
Diesel
Uniforms
Equipment < $5,000
Postage & Parcel
Total 00 - Non Departmental
30 6025
30 6025
30 6025
30 6025
Administrative Services
Administrative Services
Admin,strative Services
Administrative Services
30 7000 Office Supplies
Total 30 - Fi•'ance
Total 500 - Water/Sewer Fund
1013 Ace Des Plaines Inc
1274 O'Leary's Contractors
1303 HD Supply Waterworks LTD
1303 HD Supply Waterworks LTD
1303 HD Supply Waterworks LTD
1512 Meyer Material Co
1013 Ace Des Plaines Inc
1057 Menards
1057 Menards
1162 Volimar Inc
1014 Al Warren Oil Company Inc
1014 Al Warren 00 Company Inc
1014 Al Warren 00 Company Inc
1014 Al Warren Oi' Company Inc
1014 Al Warren Oil Company Inc
1014 Al Warren Oil Company Inc
1703 Prosafety Inc
1043 Gra nger
1154 West Side Tractor
1034 Suwinski, Daniel W
1042 Musiliami, Frank
1051 Kalilo, Jukka
1608 Fox, Saul
1644 Warehouse D'rect
Fund: 520 - Metra Leased Parking Fund
00 4665 Parking Fees 1165 Union Pacific Ra 'road
00 6305 R&M Equipment 1728 Total Parking Solutions Inc
Total 00 - Non Departmental
Total 520 - Metra Leased Parking Fund
Fund: 600 - Risk Management Fund
5555 Workers' Comp Expense 1657 Richard, Thomas
00 6000 ProfessionaServices 3601 Risk Resources
Total 00 - Non Departmenta'
Total 600 - Risk Management Fund
Invoice
227533
77916
6105694
6140395
6169875
704019700
227518
11364
11127
157756
10764383
10758593
I0764383
I0758593
I0764384
I0764384
2/745540
9057641103
W16543
02/04-02/18/2013
02/04-02/18/2013
02/04-02/18/2013
02/04-02/18/2013
1636460-0
Jan 2013
102046
01,29-02/'.'12013
.4826
Page 13of16
Warrant
Register
03/04/2013
Invoice Desc
Extension Cord
Discharge Hose
Repair Clamp
Repos Clamps
Repafr Clamps
Concrete
Propane
Lumber and Hardware
PVC Pipe
Catch Basin
2013 Gasoline 01/29/2013
Unleaded Gasoline
2013 Gasolne 01/29/2013
Unleaded Gasoline
2013 Diesel Fuel 01/29,'2013
2013 Diesel Fuel 01/29/2013
Winter Gear
Pumps
Freight Charge
Water Meter Reads 02/04-
02/18/2013
Water Meter Reads 02/04-
02/18/2013
Water Meter Reads 02/04-
02/18/2013
Water Meter Reads 02/04-
02/18/2013
:ndex Supplies
Parking Fees Jan 2013
Parking Machine Repair
Workers Compensation 01/29-
02/11/2013
Risk Management Consulbng 10/2-
12/19/2012
Amount
56.08
126.00
305.58
847.79
861.05
486.0
6.32
62.87
132.06
135.00
2,658.01
1,345.27
1,226.77
807.16
977.93
349.26
156.00
493.44
9.11
26,615.60
1,211.89
492.09
1,838.15
1,093.01
8.64
4,643.78
31,259.38
3,219.10
259.00
3,478.10
3,478.10_
989.12
6,500.00
7,489.12
7,489.12
tiorrzolitibt
fr., 3s.1
r•FS
r
Or
Account .;
Vendor
Fund: 610 - Health Benefits Fund
00 5280 Wetness Program 2198 May, Madeline
Total 00 - Non Departmental
Total 610 - Health Benefits Fund
.Invoice.
Warrant
Register
03/04/2013
Invoice Desc Amount
Reimb 01/10/2013 Losers Win Program Supplies -
Walmart
28.86
28.86
28.86
Fund: 700 - Escrow Fund
N/A 2430 Escrow - Poilce Items 1320 IL State Poke Jan 2013 City Background Check Services Jan 63.00
2013
N/A 2430 Escrow - Police Items 1320 I- State Police Jan 2013 L;quor 8ackground Check Services Jan 63.00
2013
N/A 2460 Refundable Bonds 1273 Oakton Pavilion 12060016 8ond Refund for Temporary Tent 250.00
Total N/A
Total 700 - Escrow Fund
376.00
376.00
Fund: 950 - Emeraencv Communications Fund
00 6110 Printing Services 1119 Chicago Office Technology Group 191410 January 2013 Monthly B&W Copy 39.51
Fees
00 6305 R&M Equipment 1118 Chicago Communications LLC 244439 Radion Monthly Maintenance March 2,114.00
2013
00 6305 R&M Equipment 1118 Chicago Communications LLC 244130 Removal Of Old Back -Up Center 285.00
Eauio 01/30/13
00 6305 R&M Equipment 1118 Chicago Con•mur cations LLC 242293 Narrowband'ng Fire Receivers 15,755.00
00 7000 Office Supplies 1066 Office Depot 633117391001 Ink Jet Cartridges, Pens, Post -Its, 280.88
Hiahliahters. Steno Books
00 7000 Office Supplies :.066 Office Depot 633124060001 Calendars, Easel Pads 153.98
18,628.37
Totai 00 Non Departmental
Total 950 - Emergency Ccmwunirations Fund 18,628.37
Grand Total
Page 14 of 16
111971267.84
U! pp
Q.ary�
i a' ;i!
O PI '!NFC
Or
Account.
Vendor
Fund: 100 - General Fund
20 6015 Communication Services 1010 AT&T Mobility
20 6015 Communication Serv.ces 1010 AT&T Mobility
20 6015 CommLn•cation Services 1032 Comcast Cab e
Total 20 - City Administration
60 6015 Communication Services 1009 AT&T
Total 60 - Police Department
90 6015 Communication Services 1009 AT&T
90 6015 Communication Services 1533 Wide Open West
90 6015 Communication Servsces 1533 Wide Open West
Total 90 - Overhead
Total 100 - General Fund
Fund: 420 - IT Replacement Fund
00 6140 Leases 1068 PNC Equipment Finance
Total 00 - Non Departmental
Total 420 - IT Replacement Fund
Fund: 950 - Emergency Communications Fund
00 6015 Commumcabon Services .032 Comcast Cabe
Total 00 - Non Department&
N/A
N/A
N/A
2420 Escrow - Park Ridge
E911 Surcharge
2421 Escrow - Niles E911
Surcharge
2422 Esaow - Morton Grove
E911 Surcharge
1125 Park Ridge, City of
1160 N'les , Village of
1629 Morton Grove, V'Iiage of
Total N/A
Total 950 - Emergency Communications Fund
—obi!
nvoice
2870253339590213
839230867X021113
02/ 1/2013
Warrant Register
03/04/2013
Manual Checks
Invoice Desc
Amount
Telephone Service 01/04-
02/03/2013
Telephone Service 01/04-
02/03/2013
Intemet/Cabie Sery ce 02/:8-
03/17/2013
847R18054601-13 Telephone Service 01/28-
02/27/2013
630261323002-13
4061032
4061053
4318765
01/27/13
Statewire0ct2012
Statewire0ct20;2
StatewireOct2012
Page 15 of '6
Telephone Service 02/04-
03/03/2013
Intemet/Cab'e Sery ce Feb 2013
'ntemet/Cabie Service Feb 2013
Copler Lease 02/28-03/29/2013
Intemet/Cable Service 02/04-
03/03/2013
911 Surcharge Rembursernent
911 Surcharge Reimbursement
911 Surcharge Reimbursement
375.70
15.09
208.28
599.07
62.73
62.73
4,794.20
2,170.25
1,660.70
8,625.15
9,286.95
270.00
270.00
270.00
211.90
211.90
19,038.05
14,674.73
11,854.70
45,567.48
45,779.38
55 336.33
Warrant Register
03/04/2013
Summary
for Warrant Register March 4, 2013
Amount Transfer Date
Automated Accounts Payable $ 1,197,267.84 **
Manua: Checks $ 55,336.33 **
Payroll $ 1,271,821.00
Electronic Transfer Activity:
Bank of America Credit Card $ 14,159.62
Chicago Water Bill ACH $ 443,060.21
Postage Meter Direct Debits $ 10,095.92
Utility Billing Refunds $ 1,009.95
First Merit Bank Fees $
Discovery Benefits Admn Fees $
IMRF Payments $
Debt Service Payments $ -
Employee Medical/Dental Trust $ 12,490.37 *
Total Cash Disbursements: $ 3,005,241.24
* Multiple transfers processed on and/or before date shown
** See attached report
3/4/2013
2/16/2013
2/22/2013
2/20/2013
2/28/2013
2/19/2013
2/17/2013
2/20/2013
Adopted by the City Council of Des Plaines
This Fourth Day of March 2013
Ayes Nays Absent
Gloria 3. Ludwig, City Clerk
Page 16 of 16
, Acting Mayo-
LIAM
Committee of the Whole Itenti a
City of Des Plaines
Community Development
Planning & Zoning Division
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5306
Fax. 847-827-2196
MEMORANDUM
Date: February 13, 2013
To: Michael G. Bartholomew, MCP, LEED AP, City Manager,
Alexander Dambach, AICP, PP, Director of Community and Economic
Development
From:PPI
Scott Mangum, AICP, Senior Plarmer
Subject: Consideration of Conditional Use Permit, :643 E. Oakton Street
(Case #: 3 -002 -CU)
Issue: The petitioner is requesting a Conditional Use Pennit under Section 7.3-6-C of the 1998
Des Plaines Zoning Ordinance, as amended, to authorize the operation of a money transfer
(Currency Exchange) operation in the C-3 District.
Analysis:
Address: 1643 E. Oakton Street
Petitioner: Dolex Dollar Express, 4000 W. 26th Street, Chicago, IL 60623
Owner(s):
Elizabeth J. McGuire -Giovanni, 746 S. Fourth Avenue, Des
Plaines, IL 60016
PINs: 09-28-100-008
Plan of Operation
The Currency Exchange facility would be open Monday through
Friday from 8:00 am to 8:00 pm, Saturday from 9:00 am to 7:00
pm, and Sunday from 9:00 am to 6:00 pm and would have 2
employees. Services offered would be money transfer, money
orders, utility bill payment, and sales of pre -paid telephone cards
and/or telephone services.
Existing Use Vacant tenant space in multi -tenant commercial building
Page 1 of 5
Surrounding Land Use
Existing Zoning
Surrounding Zoning
Street Classification
North: Commercial
East: Commercial
South: Single -Family Residence
West: Commercial
C-3, General Commercial
North: C-3, General Commercial
East: C-3, General Commercial
South: R-1, Single -Family Residential
West: C-3, General Commercial
Oakton Street is designated as a collector street in the
Comprehensive Plan.
Comprehensive Plan The Comprehensive Plan recommends Low Density Mixed Use.
In reviewing the conditional use request, staff has considered the following information:
The applicant, Mario Kywi for Dolex Dollar Express, Inc., has requested a Conditional Use
Permit to operate a money transfer (Currency Exchange) business at 1643 E. Oakton Street. The
existing one-story, 3 -tenant building with approximately 3,040 square feet is located on a lot
with a total area of approximately 4,200 square feet at the southwest corner of Oakton and
Linden Streets. The applicant would operate a money transfer business within approximately 512
square feet tenant space that fronts on Oakton Street. Other tenants include a truck driving
school, which occupies the corner of the building with an entrance on Oakton Street and a dance
studio, which faces Linden Street.
The applicant states the money transfer business would utilize the Dolex money transfer
network. Dolex transfers money to locations in a number of foreign countries. The Currency
Exchange facility would be open Monday through Friday from 8:00 am to 8:00 pm, Saturday
from 9:00 a.m. to 7:00 p.m., and Sunday from 9:00 a.m. to 6:00 p.m. and would have 2
employees. Additional services would include money orders, utility bill payment, and sales of pre-
paid telephone cards and/or telephone services. The applicant has operated a location at 1401
Prairie Avenue in the downtown area for a number of years. A Currency Exchange is a permitted
use in the C-5, Central Business District, but requires a Conditional Use Permit in the C-3,
General Commercial District. The applicant would close the existing location to relocate to 1643
E. Oakton Street.
Three shared parking spaces are located in the rear of the commercial building. The applicant
anticipates 25 customers per day (two per hour), and states that the average transaction lasts five
minutes. The petitioner has requested a waiver of the traffic study. Due to the nature of this
request, staff has agreed to waive the traffic study.
Page 2 of 5
Conditional Use Standards: As required by Section 3.4-5 (Standards for Conditional Uses) of
the Zoning Ordinance, the Zoning Board of Appeals must review the proposed development in
accordance with the following standards:
A. The proposed conditional use is in fact a conditional use established within the specific
Zoning district involved:
Comment: A Currency Exchange is a conditional use in C-3, General Commercial Zoning
District, as specified in Section 7.3-6.0 of the 1998 City of Des Plaines Zoning Ordinance, as
amended.
B. The proposed conditional use is in accordance with the objectives of the City's
Comprehensive Plan:
Comment: The 2007 Comprehensive Plan proposes "Mixed Use- Low Density" development for
this section of Oakton Street reflecting a mix of uses within the same building including retail,
office, entertainment, and residential uses. The proposed commercial use would occupy an
existing multi -tenant commercial building.
C. The proposed conditional use is designed, constructed, operated and maintained to be
harmonious and appropriate in appearance with the existing or intended character of the
general vicinity:
Comment: The proposed Currency Exchange would be located within an existing structure. No
exterior changes are proposed at this time.
D. The proposed conditional use is not hazardous or disturbing to existing neighboring
uses:
Comment: None of the functions of the Currency Exchange are anticipated to be hazardous or
disturbing to the surrounding neighborhood.
E. The proposed conditional use is to be served adequately by essential public facilities and
services, such as highways, streets, police and fire protection, drainage structures, refuse
disposal, water and sewer, and schools; or, agencies responsible for establishing the
conditional use shall provide adequately any such services:
Comment: After reviewing the petitioner's plans, the proposed conditional use would be served
adequately by essential public facilities, and it would not overburden existing public services.
F. The proposed conditional use does not create excessive additional requirements at public
expense for public facilities and services and will not be detrimental to the economic well-
being of the entire community:
Page 3 of 5
Comment: The proposed conditional use would appear to have adequate public facilities; it
would not create a burden on public facilities nor would it be a detriment to the economic well
being of the community. A recommended condition of approval would allow Police Department
review of a security plan.
G. The proposed conditional use does not involve uses, activities, processes, materials,
equipment and conditions of operation that will be detrimental to any persons, property, or
the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare
or odors:
Comment: Based on the information submitted the proposed Currency Exchange is not
anticipated to create an amount of additional traffic and parking which cannot be accommodated
by the existing street network.
H. The proposed conditional use provides vehicular access to the property designed so that
it does not create an interference with traffic on surrounding public thoroughfares:
Comment: The proposed project would utilize existing access from Oakton and Linden Streets.
Based on the information provided, staff does not find any evidence for significant interference
with traffic patterns.
I. The proposed conditional use does not result in the destruction, loss, or damage of
natural, scenic, or historic features of major importance:
Comment: The proposed plan would not add impervious surface, nor cause the destruction, loss,
or damage of any natural, scenic or historic features of major importance.
J. The proposed conditional use complies with all additional regulations in the Zoning
Ordinance specific to the conditional use requested:
Comment: As proposed, the Currency Exchange appears to conform to all other zoning
regulations.
Recommendations: At its February 12, 2013 meeting the Zoning Board of Appeals recommended
(5-0) that the City Council approve the above-mentioned Conditional Use permit for the
establishment of a money transfer (Currency Exchange) operation in the C-3 zoning district,
subject to conditions of approval.
The Conununity Development Department recommends approval the Conditional Use Permit
request for the establishment of a money transfer (Currency Exchange) operation based on a
review of the information presented by the applicant and the findings made above, all in
accordance with Section 3.4-5 (Standards for Conditional Uses) of the City of Des Plaines
Zoning Ordinance subject to the following conditions of approval:
Page 4 of 5
1. Operations shall be limited to money transfer, money orders, utility bill payment, and sales of
pre -paid telephone cards and/or telephone services.
2. Prior to issuance of a building permit, the applicant shall submit a security plan to the Police
Department to the satisfaction of the Chief of Police.
Under Section 3.4-4-C of the Zoning Ordinance (Conditional Uses) the City Council has the
authority to approve, approve subject to conditions, or deny the above-mentioned Conditional Use
permit for the establishment of a money transfer (Currency Exchange) operation in the C-3
zoning district.
Staff requests that this item be placed on the Committee of the Whole agenda at the March 4, 2013
City Council meeting.
Attachments:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
Attachment 5:
Attachment 6:
Attachment 7:
Petitioner's Conditional Use Application
Location Map
Site and Context Photos
Petitioner's Plan of Operations
Petitioner's Request of Traffic Study Waiver
Draft Minutes of the February 12, 2013 Zoning Board of Appeals Hearing
Letter from Zoning Board of Appeals to the Mayor
Exhibits: Ordinance authorizing a Conditional Use Permit for establishment of a money transfer
(Currency Exchange) operation at 1643 Oakton Street.
Exhibit A: Plat of Survey prepared by George D. Harker and Associates, and dated October 28,
1996.
Exhibit B: Preliminary Floor Plan submitted by Mario Kywi on January 14, 2013.
Page 5 of 5
CONDITIONAL USE APPLICATION
DO NOT WRITE IN THIS AREA - FOR OFFICE USE ONLY
CASE NUMBER: 13 •00g -C. )
DATE FILED ) Ll -13
Address of Conditional Use: jt, 43 E. ,Des Plaines,
1I-13
Fee Paid/Receipt Number: 3$5°° Amount: �ia Date: 1 "'
PDF's are being: ❑ Submitted on a CD-ROM OR ❑ E-mailed to the Project Manager
Project Manager: .5 I &. _
Legal Notice Publication Date: , pubFshed in the: Journal Topics
�
Scheduled hearing date: g� - q � ' a .� at 7:30 P.M. in Room 102, City Hall
Action by Zoning Administrator/Zoning Board of Appeals/City Council:
A Conditional Use is requested in accordance with the City of Des Plaines Zoning Ordinance
Section(s) 3 C as amended, to allow the:
LI leit°7tcy ><Ce - .! C ra-r. rev
on the property described by the attached legal description.
Applicant(s) Name: bB QK IQ Y' ig I ignature
Telephone: SDs- y ? 3 % 03 fc Fax: (en) - S6 O i y0
Mailing Address: WO0 %U ' (� I ° C C Q 01 d60423
1.1
Property (lwner(s Name:neu 14 gnature0 14,i
t sdiveimmi
Telephone: ZS �., d9& ~%3 yO Fax: T' --46-61a
Mailing Address: '7416 � r F u ttf/ 4 Ve. O . PM ueS I -41) LOOII
Attachment 1 Page 1 of 5
Contact Person:
�
Telephone:i�00 413- Faxg5
�Q'j'i -Niko E -Mail: (Ylikr1D • gAII @AIPK-(-
Mailing Address:. M _u) Atth A. Chi Cap IL (. 2r3
Address of Property: t(.04:5 i nsDes Plaines, IL. 60016
Property Index Number: 01 - - _ 100 - 00t
(From tax bill o: township assessor's office)
Applicant's interest in the property ❑ sole owner L.4 lessee 0 contract purchaser
❑ Other (explain):
Present Zoning Classification of Property: _ C — 3
Current Use of Property:
Proposed Use of Property:
\jooccw\ t
CI)( rO exor ikvb.E - Nic1euJ'rv�t - .f
Bulk and Scale Eva'' uation (Please fill out completely):
TRUST INFORMATION
Name(s) of Trust Beneficiary (ies)*
Address (es) of Trust Beneficiary (les)*
* All applications involving property held by a land trust must be signed by the trust officer of the
institution holding the trust as the owner of the property. Additionally, the trust beneficiary and
his/her current address must be disclosed on this form. The application must also be
accompanied by the following:
• A certified copy of the trust agreement.
• A letter from the trustee certifying that the beneficiary as shown on this
app`ication is correct and disclosing any beneficiary changes or lack thereof
during the 12 months preceding the filing of this application.
Attachment 1 Page 2 of 5
STANDARDS FOR CONDITIONAL USES
The Zoning Board of Appeals and the City Council review the particular facts and circumstances
of each proposed Conditional Use in terms of the following standards. Because of this, please
answer all questions in detail. "Yes" and "No" answers will not be accepted, and if used, may
delay your hearing.
A. Is the proposed conditional use, in fact, a conditional use established within the
specific zoning district involved? (Please explain In detail)
The community and Economic Development office classified the Money Transfer business as a Currency
Exchange, and is required a conditional use permit in the C-3 Zone.
B. Is the proposed conditional use is in accordance with the objectives of the City's
Comprehensive Plan and this Ordinance? (Please explain In detail)
This will be commercial use and will fit correctly within the mix use classification.
C. Is the proposed conditional use designed, constructed, operated, and maintained so as
to be harmonious and appropriate in appearance with the existing or intended
character of the general vicinity? (Please explain in detail)
There will not be any construction that will affect the appearance of the outside of the building,
therefore will not be any affect top the general vicinity.
D. Is the proposed conditional use is not hazardous or disturbing to existing neighboring
uses? (Please explain in detail)
The type of business to be conduct in the establishment is not hazardous and will not disturb the
existing neighborhood.
E. Is the proposed conditional use to be served adequately by essential public facilities and
services such as highways, streets, police and fire protection, drainage structures, refuse
disposal, waste and sewer, and schools; or the persons or agencies responsible for the
establishment of the proposed conditional use shall provide adequately any such
services? (Please explain In detail)
The propos business will be conduct using the public facilities that are currently in the location and there
will not be need of any additional services, due to the type of business.
Attachment 1 Page 3 of 5
F. Does the proposed conditional use does create excessive additional requirements at
public expense for public facilities and services and not be detrimental to the economic
welfare of the community? (Please explain in detail)
The type of business will not require any additional expense from public facilities. The business will not
affect in any way the welfare of the economy of the community as there will not be any additional
expenses.
G. Does the proposed conditional use involve uses, activities, processes, materials,
equipment and conditions of operation that will be detrimental to any persons, property,
or the general welfare by reason of excessive production of traffic, noise, smoke, fumes,
glare or odors? (Please explain in detail)
There will not be any activities, process, materials or equipment that will affect any person, property or
the general welfare by reason of creating traffic, noise, smoke, fumes glare or odors. We are expecting
to have an average of 25 transactions per day or 2.08 transactions per hour.
1-I. Does the proposed conditional use provide vehicular access to the property designed that
does not create an interference with traffic on surrounding public thoroughfares? (Please
explain in detail)
There are public parking in front of the bui
building on Linden St. in addition there are 4
on Oakton St and public parking at the side of the
r vate parking spaces at the back of the building.
1. Does the proposed conditional use result in the destruction, loss, or damage of a natural,
scenic, or historic feature of major importance? (Please explain in detail)
There will be no construction that will affect the natural, scenic or historical features of major
importance. There will be minor remodeling inside the location. (see sketches).
J. Does the proposed conditional use comply with all additional regulations in this
Ordinance specific to the conditional use requested? (Please explain in detail)
Dolex Dollar Express will comply with all the regulations of the City of Des Plaines.
Attachment 1
Page 4 of 5
I hereby certify that all of the above statements and those contained in any papers or plans
submitted herewith are true to the best of my knowledge and belief. Furthermore, I consent to the
entry in or upon the premises described in the application, by any authorized official of the City
of Des Plaines, for the purpose of posting; maintaining, and removing public hearing notices as
may be required, and, as well as, conducting site analysis.
(Signature of Ap i1'icant or Authorized Agent)
•
0/ /02°0
(Date)
giiiiisite-At$.--co 40,6414ki I/ 9 / .tv/ 3
(Signature of Owner (Date)
Attachment 1 Page 5 of 5
Attachment 2, Location Map - 1643 Oakton Street
Prepared by Community and Economic Development Department: SM, February 5, 2013
Page 1 of 1
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1643 Oakton Street — Proposed Tenant Space
DOLEX DOLLAR EXPRESS. INC PLAN OF OPERATION
01/11/2013
Site Address: 1643 E. Oakton St. Des Plaines, IL 60018
Branch Operations:
o This location will be open From Monday thru Sunday
o The hours of operation will be:
a Monday: 8 AM to 8 P.M.
• Tuesday: 8 A.M to 8 P.M.
• Wednesday: 8 A.M to 8 P.M.
• Thursday: 8 A.M to 8 P.M.
• Friday: 8 A.M to 8 P.M.
• Saturday: 9 A.M to 7 P.M.
• Sunday: 9 AAA to 6 P.M
o Number of Employees: There will be 2 Sales Associates in the branch. During
the week there will be two shifts. First shift from 8 A.M to 2:00 PM and Second
Shift from 2:00 PM to 8:00 PM (6 hours per shift). During the weekend the Sales
Associated will be all day in the branch.
o We expect to have an average of 25 transactions per day. The average time per
transaction is 5 minutes.
Use of Premises:
o Retail Financial Services.
• Currency Transmission. (Money Transfers)
• Utility Services Collections of Payments
• Sales of pre -paid telephone cards/ or telephone service.
• Sales of money Orders
Company Background:
Dolex has been doing business in the City of Des Plaines since March of 2000. Current
location: 1401 Praire St. Des Plaines II.
- Dolex has offices in 26 States in the US with more than 580 corporate retail spaces.
- Dolex is very proud of being the largest store network of money transfer in the US focused on the
larger and growing Hispanic market.
Attachment 4 Page 1 of 2
- Dolex has over 15 years' experience in money transfers to Mexico, Central and South America
with an extremely successful store model.
- Serve 35 Countries and also provide over 20,000 payout location in the United States.
Attachment 4 Page 2 of 2
DolEx
Planning and Zoning Division
Community Development Department
City Of Des Plaines
Room 301
1420 Miner St.
Des Plaines, IL 60016
To whom it may concern;
Please accept this letter as a request to waive the traffic study requirements for the application of a
conditional use permit for the following address -
1643 E. Oakton St.
Des Plaines, IL 60018
We are requesting to waive this requirement due to the type of business proposed will not affect the
normal amount of traffic in Oakton St. There is public parking in Oakton St and also public traffic on
Linden St. In addition to the public parking, the building has.leaf private parking spaces at the back of
the building. Ehret
�...b.. ... .. .... O./ r..v...I fir.., �4y. 1 .1 . 1. III CAIJob4CY
transaction Is 5 minutes or 2.083 transactions per hour during the week and 2.5 transactions per hour
on the weekends.
I thank you for your consideration regarding this matter and looking forward to be ab e eo keep doing
business in Des Plaines IL
Sincerely;
Mari
Regional Director IL & MI
Attachment 5 Page 1 of 1
DolEx Dollar Express, Inc.
4425 W 63rd Street 2nd Floor Chicago, IL 60629 Ph (877) 943-6539 Fax (877) 569-0840
DES PLAINES ZONING BOARD OF APPEALS
February 12, 2013
MINUTES
The Des Plaines Zoning Board of Appeals Commission held its regularly scheduled meeting on Tuesday, February
12, 2013, at 7:30 P. M., in Room 102, City Council Chambers, of the Des Plaines Civic Center.
ZONING BOARD OF APPEALS
PRESENT: Catalano, Porada, Saletnik, Schell, Seegers,
ABSENT: Hofherr, Szabo
Also present was Senior Planner, Scott Mangum, Department of Community and Economic Development.
Chairman Seegers called the meeting to order at 7.32 °.M.
C: airman Seegers directed that the fol:owing case wou.d be heard:
Case 13 -002 -CU:
The petitioner is requesting a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning
Ordinance, as amended, to authorize the operation of a money transfer (Currency Exchange) operation in the C-3
District.
A motion was made by Board Member Catalano seconded by Board Member Saletnik to approve the minutes
of the January 8, 2013, hearing.
AYES: Catalano, Porada, Saletnik, Schell, Seegers
'AYES: Noce
MOTION CARRIED
1643 E. Oakton Street Case 13 -002 -CU
1 he petitioner is requesting a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning
Ordinance, as amended, to authorize the operation of a money transfer (Currency Exchange) operation in the C-3
District.
Petitioner: Do'ex Dol:ar Express, 4000 W. 26'h Street, Chicago, IL 60623
Owner(s): Elizabeth J. McGuire-Govannf, 746 S. Fourth Avenue, Des P aines, EL 600' 6
The following individual was sworn in:
Mario Kywi
Mr Kywi briefly described the request noting that the company is currently operating at 1401 P-airie Avenuebit
wishes to relocate the location on Oakton Street.
Attachment 6 Page 1 of 5
Chairman Seegers asked if the location on Prairie was similar in size to the location on Oakton Street. Mr. Kywi
confirmed it was.
Chairman Seegers inquired about the number of customers, parking available, hours of operations, and staffing. Mr.
Kywi stated that approximately 20-25 customers were anticipated per day with the average transaction lasting 5
minutes. The business would operate from 8:00 a.m. to 8:00 p.m. weekdays and 8:00 a.m. to 7:00 p.m. on weekends.
There would be 2-4 employees with two shifts per day. Mr. Kywi also answered that on -street parking is available.
Board Member Catalano asked about on-site parking and the availability of the diagonal parking on Linden Street.
My Kywi responded that there is room for 3-4 parking spaces on-site at the rear of the building and that the parking
on Linden Street was open to the public.
Board Member Saletnik asked the petitioner to describe the services offered. Mr. Kywi stated that money transfer
was available both domestically and internationally. Additional services include money orders and sales of phone
cards.
Board Member Saletnik asked if there would be other services provided such as a notary public. Mr. Kywi stated
that they would not offer notary services, check cashing, or loans, although the company is considering offering
personaUpay-day loans in the future.
Chairman Seegers asked Mr. Mangum to read into the record the summary of the staff report.
Mr. Mangum summarized the following staff report for the record:
Issue: The petitioner is requesting a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning
Ordinance, as amended, to authorize the operation of a money transfer (Currency Exchange) operation in the C-3 District.
Analysis:
Address: 1643 E. Oakton Street
Petitioner Dolex Dollar Express, 4000 W. 261 Street, Chicago, IL 60623
Owner(s): Elizabeth J. McGuire -Giovanni, 746 S. Fourth Avenue, Des Plaines, IL 60016
PINs: 09-28-100-008
Plan of Operation The Currency Exchange facility would be open Monday through Friday from 8:00
am to 8:00 pm, Saturday from 9:00 am to 7:00 pm, and Sunday from 9:00 am to 6:00
pm and would have 2 employees. Services offered would be money transfer, money
orders, utility bill payment, and sales of pre -paid telephone cards and/or telephone
services.
Existing Use Vacant tenant space in multi -tenant commercial building
Surrounding Land Use
North: Commercial
East: Commercial
South: Single -Family Residence
West: Commercial
Attachment 6 Page 2 of 5
Existing Zoning C-3, General Commercial
Surrounding Zoning
North: C-3, General Commercial
East: C-3, General Commercial
South: R-1, Single -Family Residential
West: C-3, General Commercial
Street Classification Oakton Street is designated as a collector street in the Comprehensive Plan.
Comprehensive Plan The Comprehensive Plan recommends Low Density Mixed Use.
In reviewing the conditional use request, staff has considered the following information:
The applicant, Mario Kywi for Dolex Dollar Express, Inc., has requested a Conditional Use Permit to operate a money
transfer (Currency Exchange) business at 1643 E. Oakton Street. The existing one-story, 3 -tenant, approximately 3,040 SF
building is located on a lot with a total area of approximately 4,200 square feet at the southwest corner of Oakton and
Linden Streets. The applicant would operate a money transfer business within an approximately 512 square foot tenant
space that fronts on Oakton Street. Other tenants include a truck driving school which occupies the corner of the building
with an entrance on Oakton Street and a dance studio which faces Linden Street.
The applicant states the money transfer business would utilize the Dolex money transfer network. Dolex transfers money to
locations in a number of foreign countries. The Currency Exchange facility would be open Monday through Friday from
8:00 am to 8:00 pm, Saturday from 9:00 am to 7:00 pm, and Sunday from 9:00 am to 6:00 pm and would have 2
employees. Additional services would include money orders, utility bill payment, and sales of pre -paid telephone cards
and/or telephone services. The applicant has operated a location at 1401 Prairie Street in the downtown area for a number of
years. A Currency Exchange is a permitted use in the C-5, Central Business District, but require a Conditional Use Permit in
the C-3, General Commercial District. The applicant would close the existing location to relocate to 1643 E. Oakton Street.
Three shared parking spaces are located in the rear of the commercial building. The applicant anticipates 25 customers per
day (two per hour), and states that the average transaction lasts five minutes. The petitioner has requested a waiver of the
traffic study. Due to the nature of this request, staff has agreed to waive the traffic study.
Conditional Use Standards: As required by Section 3.4-5 (Standards for Conditional Uses) of the Zoning Ordinance, the
Zoning Board of Appeals must review the proposed development in accordance with the following standards:
A. The proposed conditional use is in fact a conditional use established within the specific Zoning district involved:
Comment: A Currency Exchange is a conditional use in C-3, General Commercial Zoning District, as specified in Section
7.3-6.0 of the 1998 City of Des Plaines Zoning Ordinance, as amended.
B. The proposed conditional use is in accordance with the objectives of the City's Comprehensive Plan:
Comment: The 2007 Comprehensive Plan proposes "Mixed Use- Low Density" development for this section of Oakto
Street reflecting a mix of uses within the same building including retail, office, entertainment, and residential uses. The
proposed commercial use would occupy an existing multi -tenant commercial building.
Attachment 6 Page 3 of 5
C. The proposed conditional use is designed, constructed, operated and maintained to be harmonious and
appropriate in appearance with the existing or intended character of the general vicinity:
Comment: The proposed Currency Exchange would be located within an existing structure. No exterior changes are
proposed at this time.
D. The proposed conditional use is not hazardous or disturbing to existing neighboring uses:
Comment: None of the functions of the Currency Exchange are anticipated to be hazardous or disturbing to the surrounding
neighborhood.
E. The proposed conditional use is to be served adequately by essential public facilities and services, such as
highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or,
agencies responsible for establishing the conditional use shall provide adequately any such services:
Comment: After reviewing the petitioner's plans, the proposed conditional use would be served adequately by essential
public facilities and it would not overburden existing public services.
F. The proposed conditional use does not create excessive additional requirements at public expense for public
facilities and services and will not be detrimental to the economic well-being of the entire community:
Comment: The proposed conditional use would appear to have adequate public facilities; it would not create a burden on
public facilities nor would it be a detriment to the economic well being of the community. A condition of approval would
allow Police Department review of a security plan.
G. The proposed conditional use does not involve uses, activities, processes, materials, equipment and conditions of
operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production
of traffic, noise, smoke fumes, glare or odors:
Comment: Based on the information submitted the proposed Currency Exchange is not anticipated to create an amount of
additional traffic and parking which cannot be accommodated by the existing street network.
H. The proposed conditional use provides vehicular access to the property designed so that it does not create an
interference with traffic on surrounding public thoroughfares:
Comment: The proposed project would utilize existing access from Oakton and Linden Streets. Based on the information
provided, staff does not find any evidence for significant interference with traffic patterns.
I. The proposed conditional use does not result in the destruction, loss, or damage of natural, scenic, or historic
features of major importance:
Comment: The proposed plan would not add impervious surface, nor cause the destruction, loss, or damage of any natural,
scenic or histonc features of major importance.
J. The proposed conditional use complies with all additional regulations in the Zoning Ordinance specific to the
conditional use requested:
Attachment 6 Page 4 of 5
Comment: As proposed, the Currency Exchange appears to conform to all other zoning regulations.
Recommendation: The Community Development Department recommends approval the Conditional Use Permit request
for the establishment of a money transfer (Currency Exchange) operation based on a review of the information presented by
the applicant and the findings made above, all in accordance with Section 3.4-5 (Standards for Conditional Uses) of the City
of Des Plaines Zoning Ordinance subject to the following conditions of approval:
1. Operations shall be limited to money transfer, money orders, utility bill payment, and sales of pre -paid telephone cards
and/or telephone services.
2 Prior to issuance of a building permit, the applicant shall submit a security plan to the Police Department to the
satisfaction of the Chief of Police.
Chairman Seegers asked the petitioner to clarify which tenant space in the building would be occupies. Mr. Kywi
clarified that it was not the currently occupies space on the comer, but the adjacent empty space that faced Oakton
Street.
Chairman Seegers asked for members of the audience either in support of or in opposition to the proposal. The
owner of the building, Elizabeth J. McGuire -Giovanni, indicated that she was in support of the proposal.
Chairman Seegers asked for a motion by the Board.
A motion was made by Board Member Saletnik seconded by Board Member Catalano to recommend
approval of the Conditional Use Permit request for the establishment of a money transfer (Currency Exchange)
operation, subject to the conditions of approval presented in the staff report and with the clarification that adding
other services in the future would require modification of the Conditional Use.
AYES:
NAPES:
Saletnik, Catalano, Porada, Seegers, Schell
MOTION CARRIED
*****
Meeting adjourned at 7:45 p.m.
Attachment 6 Page 5 of 5
City of Des Plaines
Community Development
Planning & Zoning Division
1420 Miner Street
Des Plaines, IL 60016
Tel. 847-391-5306
Fax: 847-827-2196
February 12, 2013
Acting Mayor Sayad and Des Plaines City Council
CITY OF DES PLAINES
Subject: Zoning Board of Appeals, 1643 E. Oakton Street, Case # 13 -002 -CU
RE: Request to authorize the operation of a money transfer (Check Cashing) operation
Honorable Mayor and Members of the Des Plaines City Council:
The Zoning Board of Appeals met on February 12, 2013 to consider the above petition. The Zoning Board of
Appeals submits the following:
1. Mr. Mario Kywi, petitioner, presented the pertinent facts.
2. The Community and Economic Development Department recommended approval of the Conditional
Use Pemiit, subject to conditions of approval.
3. No members of the public spoke regarding the proposal.
4. The Zoning Board of Appeals recommended (5-0) that the City Council approve the Conditional Use
Permit for operation of a money transfer (Check Cashing) operation, subject to conditions of
approval.
Respectfully submitted,
Arnie Seegers
Des Plaines Zoning Board of Appeals, Chairman
cc: City Officials
Aldermen
Zoning Board of Appears Comrnissioners
Petitioners
Recording Secretary
File
Attachment 7 Page 1 of 1
10W IIIMAJULANY Y:NUR
PARK RIDGE, ILLINOIS 60060
Exhibit A
PLAT Of SURVEY
BY
GEORGE D. HARKER it ASSOCIATES
REGISTERED LIU SURVEYORS
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Lot I in Block I In WHITE'S RIVERVIEW ADDITION, being a subdivision of the Northwest 1/4 of the Northwest 1/4 of Section 23,
Township 41 North, Range 12 East of the 3rd Principal Meridian, in Gook County, Illinois.
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Shhlldins lines. II sorb stows tureen we building lines
on the r.e.rd.d subdivision p1.t. Consult lead artMri
building lines rtahnsirsd by local ordinances.
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points been building ..d report ANY DISCREPANCY tia.
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GEORGE D. MARKER & ASSOCIATES hereby certify that • envoy
hes been node under its by a R.gia .r.d Mole Land
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err.n drawn I. ■ • et said survey.
Pero Ridp.IIL
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DOLEX DOLLAR EXPRESS, INC
BRANCH DESIGY. AND CONSTRUCTION 42459 OAKTON
1643 E. OAKTON ST. DES PLAINES IL 60018
There will be a very simple design and construction inside of the proposed location. Currently there Is a
wall located 11 FT from the entrance. This wall will be modified to incorporate 2 2x2 pre -fabricated
bullet proof windows. The materials that will be used in the modification of the wall are: 2x4 wood, 5'8
Sheet rock (fire proof), bullet proof metal (to recover the entire wall) and pre -fabricated counter tops. In
addition to the wall the lobby will be separate by a 3 ft. tall metal door. All Electrical outlets will be
behind the wall.
Please see attached sketches
Bathroom
Metal Door
Door
Door
LOBBY
4 Ft
Exhibit B Page 1 of 3
Exhibit B Page 2 of 3
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Exhibit B Page 3 of 3
CITY OF DES PLAINES
ORDINANCE Z - 6 - 13
AN ORDINANCE GRANTING A CONDITIONAL USE
PERMIT FOR THE ESTABLISHMENT OF A CURRENCY
EXCHANGE AT 1643 E. OAKTON STREET, DES
PLAINES, ILLINOIS. (CASE #13 -002 -CU).
WHEREAS, an application was made by Dolex Dollar Express, Inc. ("Petitioner") to
the City of Des Plaines Department of Community and Economic Development for
authorization by the City Council of a Conditional Use Permit for the establishment of a
Currency Exchange under Section 7.3-6 C. of the Zoning Ordinance at the property commonly
known as 1643 E. Oakton Street, Des Plaines, Illinois ("Subject Property"); and
WHEREAS, the Subject Property is owned by Elizabeth J. McGuire -Giovanni
("Owner") who has consented to the Petitioner's application; and
WHEREAS, the Subject Property is located in the C-3, General Commercial District;
and
WHEREAS, within fifteen (15) days of the receipt thereof, the Petitioner's application
was referred by the Department of Community and Economic Development to the Zoning Board
of Appeals of the City of Des Plaines; and
WHEREAS, within ninety (90) days from the date of said application a public hearing
was held by the Zoning Board of Appeals on February 12, 2013 pursuant to publication in the
Des Plaines Journal on January 25, 2013; and
WHEREAS, notice of the public hearing was mailed to all property owners within 300
feet of the Subject Property; and
WHEREAS, during the public hearing, the Zoning Board of Appeals heard competent
testimony and received evidence with respect to how the Petitioner intended to satisfy and
comply with the provisions of the Zoning Ordinance. The Zoning Board of Appeals filed a
written report to the City Council on February 12, 2013 summarizing the testimony and evidence
received by the Board and stating the Board's recommendation, by a vote of 5-0, to approve the
establishment of a Currency Exchange under Section 7.3-6 C. of the Zoning Ordinance on the
Subject Property; and
WHEREAS, the Petitioner made certain commitments to the Zoning Board of Appeals
with respect to the requested Conditional Use Permit, which representations are hereby found by
the City Council to be material and upon which the City Council relies in granting this request
for a Conditional Use Permit subject to certain terms and conditions; and
1
WHEREAS, the City Council has studied the respective written reports of the Zoning
Board of Appeals, together with the applicable standards set forth in the Zoning Ordinance, the
Staff Report dated February 13, 2013, including the Conditional Use Application completed by
the Petitioner, the Plat of Survey, and the Preliminary Floor Plan, together with the attachments
to the Staff Report, which include a Location Map, Site and Context Photos, Petitioner's Plan of
Operations, Petitioner's Request for Traffic Study Waiver, the Draft Minutes of the February 12,
2013 Zoning Board of Appeals Hearing and the Letter from the Zoning Board of Appeals to the
Mayor and City Council, which form part of the basis for this Ordinance;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting the factual basis for this Ordinance. The
conditional use granted herein is consistent with and equivalent to a "special use" as referenced
in Section 11-13-25 of the Illinois Municipal Code. 65 ILLS 5/11-13-25.
SECTION 2. CONDITIONAL USE PERMIT. Based upon the written reports of the
Zoning Board of Appeals, the applicable standards set forth in the Zoning Ordinance, the
representation to the Zoning Board of Appeals made by the Petitioner, the Plat of Survey
prepared by George D. Harker and Associates, dated October 28, 1996, a copy of which is
attached hereto and made a part hereof as Exhibit A, and the Preliminary Floor Plan submitted
by Mario Kywi on January 14, 2013, a copy of which is attached hereto and made a part hereof
as Exhibit B, the City Council hereby grants a Conditional Use Permit for the establishment of a
Currency Exchange under Section 7.3-6 C. of the Zoning Ordinance, in the C-3 General
Commercial District, at 1643 E. Oakton Street, Des Plaines, Illinois. The Council finds that the
Petitioner gave proper notice to all residents within 300 feet of the facility under Section 7.3-6-
C-1 of the Zoning Code and no objections were received.
2
SECTION 3. LIMITATIONS. The following Limitations on Conditional Uses shall
apply in accordance with the City of Des Plaines Zoning Ordinance, Sections 3.4-8 "Limitations
on Conditional Uses" and 3.4-9 "Effect of Approval".
3.4-8: A. No conditional use permit shall be valid for a period longer than one year unless a
building permit is issued and construction is actually begun within that period and is
thereafter diligently pursued to completion. However, the City Council may extend the
one-year period to a mutually agreed upon time.
B. The approval of a proposed conditional use permit by the City Council shall be
deemed to authorize only that particular use at that particular location for which the
conditional use was issued.
C. Except when otherwise provided for in this Ordinance, a conditional use shall be
deemed to relate to, and be for the benefit of, the use and lot in question, rather than the
owner or operator of such use or lot.
3.4-9: The approval of a conditional use permit application by the City Council shall not
authorize the development, construction, reconstruction, alteration or moving of any
building or structure, but shall merely authorize the preparation, filing and processing of
applications for such permits or approvals as may be required by the regulations of the
City, including but not limited to a Zoning Certificate and a building permit.
SECTION 4. ZONING BOARD OF APPEALS. The Zoning Board of Appeals'
recommendations, findings and conditions set forth in the February 12, 2013 memorandum from
Arnie Seegers, Chairman of the Zoning Board of Appeals, are incorporated by reference as if
fully set forth herein.
SECTION 5. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject
Property is legally described as follows:
LOT 1 1N BLOCK 1 IN WHITE'S RIVERVIEW ADDITION, BEING A
SUBDIVISION OF THE NORTHWEST ' OF THE NORTHWEST 'A OF
SECTION 28, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
P.I.N.: 09-28-100-008-0000
Commonly known as 1643 E. Oakton, Des Plaines, Illinois.
3
SECTION 6. CONDITIONS. The Conditional Use Permit granted by Section 2 of this
Ordinance is subject to the following conditions set forth below:
A. Operations by the Petitioner on the Subject Property shall be limited to money
transfers, money orders, utility bill payment, and the sale of pre -paid telephone
cards; and
B. Prior to issuance of a building permit, the Petitioner shall submit a security plan to
the City of Des Plaines Police Department to the satisfaction of the Chief of
Police.
Upon failure of the Petitioner to act upon the authorizations granted by this Ordinance within
twelve (12) months of the effective date of this Ordinance, the Conditional Use Permit granted
by Section 2 of this Ordinance for the Subject Property shall be automatically revoked; provided,
however, that upon request in writing by the Petitioner prior to the expiration of this twelve (12)
month period, the City Council may, in its sole and absolute discretion, by resolution duly
adopted extend this period of time.
SECTION 7. NONCOMPLIANCE. Any person, firm or corporation who violates,
disobeys, omits, neglects or refuses to comply with or resists the enforcement of any of the
provisions of this Ordinance shall be fined not less than seventy-five dollars ($75.00) or more
than seven hundred and fifty Dollars ($750.00) for each offense. Each and every day that a
violation of the Ordinance is allowed to remain in effect shall constitute a complete and separate
offense. In addition, the appropriate authorities of the City may take such other action as they
deem proper to enforce the terms and conditions of this Ordinance, including, without limitation,
an action in equity to compel compliance with its terms. That any person, firm or corporation
violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to
4
the payment of court costs and reasonable attorneys' fees.
SECTION 8. EFFECTIVE DATE. This Ordinance shall be in full force and effect
from and after its passage, approval and publication in pamphlet form according to law;
provided, however, that this Ordinance shall not take effect unless and until a true and correct
copy of this Ordinance is executed by the Owner of the Subject Property or such other party in
interest consenting to and agreeing to be bound by the terms and conditions contained within this
Ordinance. Such execution shall take place within sixty (60) days after the passage and approval
of this ordinance or within such extension of time as may be granted by the City Council by
motion, and delivered to the City Clerk.
SECTION 9. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
5
PASSED this day of , 2013.
APPROVED this day of , 2013.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
ACTING MAYOR
Published in pamphlet form this Approved as to form:
day of , 2013.
CITY CLERK Peter M. Friedman, General Counsel
I, , being the owner or other party in interest of the
property legally described within this Ordinance, having read a copy of the Ordinance, do hereby
accept, concur and agree to develop and use the subject property in accordance with the terms of
this Ordinance.
Dated:
(Signature)
Legal\Ordlspecial\CU\DP-1643 Oakton Ordinance Granting CUP for Currency Exchange
6