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02/19/2013I/CITY OFA `` «. 18 35 MI 1' NJ/ DES PLAINES % ILLINOIS 7 AS AMENDED 2/15/2013 - EXECUTIVE SESSION ADDED -UPDATED WARRANT REGISTER Citi- Council Agenda Tuesday, February 19, 2013 Executive Session — 6:30 p.m. Regular Session -7:00 p.m. Room 102 CALL TO ORDER SWEARING-IN CEREMONY ACTING MAYOR DICK SAYAD EXECUTIVE SESSION THE SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS EXECUTIVE SESSION ACTION (if reported out) THE SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY DRAFT`. 2/15/2013 10:27 AM Tuesday, February 19, 2013 City of Des Plaines City Council Agenda P a 2 e 12 CONSENT AGENDA: 1. Minutes/Regular Meeting — January 22, 2013 2. Authorize Submittal of Petition to the Illinois Commerce Commission for Emergency Telephone System Board Authority and Approve Intergovernmental Agreement with Park Ridge for 911 Answering and Dispatching Services 2a. RESOLUTION R-21-13/Petition to ICC for ETSB Authority and Intergovernmental Agreement with Park Ridge for 911 Services 3. Approve Intergovernmental Agreement with the Cook County Assessor's Office (CCAO) for Access to Cook County Geographic Information System Data 3a. RESOLUTION R-29-13/CCAO Data Sharing Agreement 4. Award Bid of the Purchase of Eleven (11) Replacement Ford Interceptor Utility Vehicles through the Northwest Municipal Conference Suburban Purchasing Cooperative to Currie Motors, 9423 West Lincoln Highway, Frankfort, IL in the Budgeted Amount of $285,076 to be paid for via the Equipment Replacement Fund 4a. RESOLUTION R-31-13/Bid Award for Replacement of Eleven Ford Interceptor Utility Vehicles 5. Award Bid of the Purchase of a Replacement 3/4 -Ton Pick -Up Truck for the Public Works Department through the Northwest Municipal Conference Suburban Purchasing Cooperative to Currie Motors, 9423 West Lincoln Highway, Frankfort, IL in the Budgeted Amount of $27,888 — Equipment Replacement Fund 5a. RESOLUTION R-32-13/Bid Award for Replacement of 3/4 -Ton Pick -Up Truck for the Public Works Department 6. Accept a Resolution Regarding Compliance with Public Act 97-0609 6a. RESOLUTION R-37-13/Accept Resolution Regarding Compliance with Illinois Public Act 97-0609 7. Waive Payment to the City for New Curb and Gutter Installation on Capital Improvement Projects Associated with the 2012 Capital Improvement Program, Contract A at 2211 Webster Lane, 694 Jarvis Avenue, and 610 Birchwood Avenue 7a. RESOLUTION R-36-13/Waive Payment to City for New Curb and Gutter Installation — 2012 CIP, Contract A 8. Authorize City Clerk to Advertise for Bid for a Replacement Trailer Mounted Branch Chipper with a Bid Opening Date of Friday, March 15, 2013 at 3:00 p.m. 9. Authorize City Clerk to Advertise for Bid for Twenty -Five (25) Automated External Defibrillators (AEDs) and Associated Equipment for Police Patrol Vehicles with a Bid Opening Date of Friday, March 29, 2013 at 3:00 p.m. 10. SECOND READING — ORDINANCE M-3-13/2013 Appropriation Ordinance 11. SECOND READING — ORDINANCE Z-4-13/Case #12 -075 -MAP, Petitioner Requests Amendment to the Official Des Plaines zoning Map, As Amended, to Reclassify the Property at 30 North Des Plaines River Road from the C-2 Limited Office Commercial Zoning District to the C-3 General Commercial Zoning District END OF CONSENT AGENDA DRAFT: 2/15/2013 10:27 AM Tuesday, February 19, 2013 City of Des Plaines City Council Agenda P a 2 e 13 COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Matt Bogusz, Chair a. Warrant Register in the amount of $19,249,147.96 — RESOLUTION R-33-13 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE MARCH 4, 2013 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS 1. FIRST READING — ORDINANCE M-4-13/Amend Title 9 Chapter 1 Section 7 of the Des Plaines City Code Pertaining to the 2013 Water Rate (Referred back to staff during the 2/4/2013 City Council Meeting) 2. RESOLUTION R-34-13/Denial of Accessory Drive-Thru Facility at a Financial Institution in the C-5 Central Business Zoning District at 1555-1563 Ellinwood, Case #12 -070 -CU NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-33-13/Warrant Register DRAFT: 2/15/2013 10:27 AM Tuesday, February 19, 2013 City of Des Plaines City Council Agenda MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. DRAFT: 2/15/2013 10:27 AM CQnseat Agenda Item #1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY, JANUARY 22, 2013 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Acting Mayor Michael Charewicz at 7:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Tuesday, January 22, 2013. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson and Charewicz. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Director of Human Resources Earl, Director of Public Works and Engineering Oakley, Director of Community & Economic Development Dambach, Police Chief Kushner, Fire Chief Wax and General Counsel Burkland. PRAYER AND PLEDGE: PRESENTATION: CITIZEN PART.: The opening prayer was given by The Reverend Scott Ziegler, Jr. of the Bridge Community Church, followed by the Pledge of A:'egiance to the Fag. Police Chief Kushner acknowledged the quick thinking and life saving efforts of Sergeant Sean Flanagan, Officers Patrick Brzezinski, James Lave, Martin Reutimann and Marcus Benavidez during a domestic disturbance call and attempted suicide and presented a Life Saving Award to each of them. Police Chief Kushner acknowledged the selfless actions of Mr. Jose Ortiz who attempted to defeat the escape of an offender attempting to rob the First Merit Bank and presented the Citizen Award of Valor to Mr. Ortiz. Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council reminding everyone of the contributions made by former Alderman Carmen Sarlo and former Alderman Mark Henkes both of whom recently passed away. Dr. M. Madeline McKieman, 1920 Andy Lane, addressed the City Counci reviewing her water bill and compared charges for water and sewer in 2006 and in 2013; why is she charged the same amount of money for the little amount of trash she throws out compared to her neighbor; she recycles; will there be a change in garbage companies?; her aunt in Minnesota pays ahead of time for a garbage container; we should look into this. Director of Pubic Works and Engineering Oakley responded to questions regarding bidding for a garbage pick up contract in 2014. Mr. Anil Desai, 904 Parkview Lane, addressed the City Council stating that his water bills have increased, he received a letter from water billing stating that inside and outside meters are not reading correctly; he requested an adjustment to his bill. Director of Finance Wisniewski stated that she would review his bill CONSENT AGENDA: Page 2 of 11 1/22/13 and work with the resident to resolve the issue. Moved by Haugeberg, seconded by Sayad, to establish the Consent Agenda except for Items 3, 3a, 6, 6a, 7, 7a and 9. Motion declared carried. Moved by Bogusz, seconded by Walsten, to approve Consent Agenda except for Items 3, 3a, 6, 6a, 7, 7a and 9. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Minutes were approved; Staff recommendations and requests were approved; Resolutions R-11-13, R-12-13, and R-18-13 were adopted and Ordinance M-1- 13 was adopted. MINUTES: Moved by Bogusz, seconded by Walsten, to approve minutes of the Regular Consent Meeting of the City Council held December 17, 2012, as published. Motion Agenda declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Walsten, to approve minutes of the Executive Session of the City Council meeting held December 17, 2012. Motion declared carried as approved unanimously under Consent Agenda. AMEND CITY Alderman Wilson requested that this Item be removed from Consent Agenda CODE/ for further discussion. MAYORAL VACANCIES: Mr. Al Brown, 675 Pearson Street, addressed the City Council stating that he agreed with Alderman Wilson that it looks like the aldermen cannot agree Ordinance among themselves to pick one person for a short amount of time. M-2-13 Moved by Wilson, seconded by Bogusz, to DENY Ordinance M-2-13, the amendment to Title 1, Chapter 5 of the Des Plaines City Code regarding Mayoral Vacancies. Upon roll call, the vote was: AYES: 3 -Robinson, Bogusz, Wilson NAYS: 5-Haugeberg, Sayad, Brookman, Walsten, Charewicz ABSENT: 0 -None Motion declared FAILED. Moved by Sayad, seconded by Haugeberg, to concur with Staff recommendation to place on First Reading Ordinance M-2-13, AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 5, "MAYOR," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 5-Haugeberg, Sayad, Brookman, Walsten, Charewicz NAYS: 3 -Robinson, Bogusz, Wilson AMEND CITY CODE/ MAYORAL VACANCIES: Ordinance M-2-13 EASEMENT AGR./ MWRD: Consent Agenda Resolution R-11-13 PURCHASE/ TREES/ WEST CENTRAL MUNICIPAL CONF.: Resolution R-12-13 DESIGN ENG. SVCS./PROB. AREA 12 PHASE II/STORM WATER MASTER PLAN/ ALGONQUIN RD.: Resolution R-13-13 Page 3 of it 1/22/13 ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Brookman, to advance to Second Reading and adopt Ordinance M-2-13, AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 5, "MAYOR," OF THE DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 5-Haugeberg, Sayad, Brookman, Walsten, Charewicz NAYS: 3 -Robinson, Bogusz, Wilson ABSENT: 0 -None Motion declared FAILED. General Counsel Burkland gave his opinion that on the original motion there is no threshold minimum vote, just a simple majority to pass on First Reading. However, the motion to advance immediately to Second Reading and adoption requires a 2/3's vote (6 votes). Therefore the motion did not carry. Moved by Bogusz, seconded by Walsten, to concur with Staff recommendation to approve an easement agreement contract with Metropolitan Water Reclamation District of Chicago (MWRD); and further recommend to adopt Resolution R-11-13, A RESOLUTION APPROVING AN EASEMENT AGREEMENT WITH THE METROPOLITAN WATER RECLAMATION DISTRICT OF THE CITY OF CHICAGO. Motion declared carried as approved unanimously under Consent Agenda. Moved by Bogusz, seconded by Walsten, to concur with Staff recommendation to approve Purchase of Trees and Planting Labor through the West Central Municipal Conference — Suburban Tree Consortium, 2000 Fifth Avenue, Bldg. J, River Grove, Illinois 60171 in a not -to exceed amount of $50,000.00 (2013 Budget — Street/Grounds Maintenance); and further recommend to adopt Resolution R-12-13, A RESOLUTION AUTHORIZING PURCHASE AND PLANTING OF TREES THROUGH THE WEST MUNICIPAL CONFERENCE SUBURBAN TREE CONSORTIUM. Motion declared carried as approved unanimously under Consent Agenda. Acting Mayor Charewicz requested that this Item be removed from Consent Agenda. Director of Public Works and Engineering Oakley answered questions from the Aldermen. Moved by Charewicz, seconded by Sayad, to concur with Staff recommendation to approve proposal from RJN Group, 200 West Front Street, Wheaton, Illinois 60187 in the amount of $108,710.00 for Design Engineering Services for Problem Area 12 of Phase II of the Storm Water Master Plan for the Algonquin Road Diversion Sanitary Sewer Project; and further recommend to adopt Resolution R-13-13, A RESOLUTION APPROVING AN Resolution R-13-13 (Cont'd) AGR./ NORTHWEST WATER COM./ EMERGENCY REPAIR/ CENTRAL RD.: Resolution R-17-13 INTERGOV. AGR./ILLINOIS COMPTROLLER/ DEBT RECOVERY: Consent Agenda Resolution R-18-13 ADVERTISE BIDS/ EMERALD ASH BORER TREE AND STUMP REMOVAL: Page 4 of 11 1/22/13 AGREEMENT WITH RJN GROUP, INC., FOR ENGINEERING DESIGN SERVICES FOR THE ALONGQUIN ROAD DIVERSION SANITARY SEWER PROJECT. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Acting Mayor Charewicz requested that this Item be removed from Consent Agenda. Director of Public Works and Engineering Oakley answered questions from the Aldermen. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve the Emergency Interconnect Water Service Agreement with Northwest Water Commission for an alternative source of water during repair at the Central Road Pumping Station of the 36" water supply from Chicago, estimated at three to five days, at a rate set at $1.715 per 1,000 gallons; and further recommend to adopt Resolution R-17-13, A RESOLUTION APPROVING AN EMERGENCY INTERCONNECT WATER SERVICE AGREEMENT WITH THE NORTHWEST WATER COMMISSION. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Bogusz, seconded by Walsten, to concur with Staff recommendation to authorize the City Manager to enter into an intergovernmental agreement for the Debt Recovery Program with the Illinois Comptroller's Office; and further recommend to adopt Resolution R-18-13, A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE COMPTROLLER OF THE STATE OF ILLINOIS GOVERNING PARTICIPATION IN THE LOCAL DEBT RECOVERY PROGRAM. Motion declared carried as approved unanimously under Consent Agenda. Alderman Brookman requested that this Item be removed from Consent Agenda. Moved by Brookman, seconded by Sayad, to concur with Staff recommendation to authorize the City Clerk to advertise for bid the contract for Emerald Ash Borer Tree and Stump Removal with a bid opening date of Friday, February 8, 2013 at 3:00 p.m. Upon roll call, the vote was: .Q AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, �" ORDINANCE M-1-13 MODIFICATION OF CITY CODE/ (911) SYSTEM:: Consent Agenda WARRANT REGISTER: Page 5 of 11 1/22/13 Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Bogusz, seconded by Walsten, to adopt Ordinance M-1-13, AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 13, "EMERGENCY TELEPHONE ANSWERING SYSTEM - 911," OF THE DES PLAINES CITY CODE. Motion declared carried as approved unanimously under Consent Agenda. ACTING MAYOR CHAREWICZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Bogusz, Chair Alderman Sayad asked about charges on Page 1 of the Warrant Register, Account 6000, Professional Services, from Progressive Intelligence Technologies ($5,662.50) and the Village of Glenview ($8,067.86). Director of Finance Wisniewski and City Manager Bartholomew answered questions from the Aldermen. Alderman Sayad requested that these items be pulled from the Warrant Register and moved to the February 4, 2013 Warrant Register. Alderman Walsten requested that Staff provide an itemized statement from Progressive Intelligence Technologies and the Village of Glenview. Director of Bartholomew answered questions from the Aldermen. Moved by Haugeberg, seconded by Robinson, to recommend to the City Council approval of the January 22, 2013 — Warrant Register, in the total amount of $2,820,819.14, and further recommend that Resolution R-14-13 be adopted at appropriate time this evening. Moved by Sayad, seconded by Walsten, for a substitute motion to remove from Warrant Register R-14-13, on Page 1, Line Item Account 6000, Professional Services, from Progressive Intelligence Technologies in the amount of $8,067.86 and move this item to the February 4, 2013 Warrant Register at the next Council meeting to allow Alderman Sayad time to investigate the charges. Upon roll call, the vote was: AYES: 5 -Robinson, Bogusz, Sayad, Brookman, Walsten �a$ AGR./ DES PLAINES COMMUNITY SENIOR CENTER/ MEALS ON WHEELS PROGRAM: AGR./ DES PLAINES PARK DIST. AND DES PLAINES COMMUNITY SENIOR CENTER/ FUNDING OF SENIOR CENTER: AMENDMENT/ AGR. GRANTING EXTENSION FOR DES PLAINES THEATER: Page 6 of 11 1/22/13 NAYS: 3-Haugeberg,Wilson, Charewicz ABSENT: 0 -None Motion declared carried. On the original motion to approve the January 22, 2013 — Warrant Register Resolution R-14-13, in the total amount of $2,812,751.28 ($2,820,819.14 minus $8,067.86), the motion was declared carried. Alderman Wilson abstained. COMMUNITY SERVICES — Alderman Wilson, Chair Mr. Steven H. Samuelson, Executive Director of the Frisbie Senior Center, presented and answered questions from the Aldermen. Moved by Wilson, seconded by Sayad, to recommend to the City Council approval of the agreement with the Des Plaines Community Senior Center for the Meals on Wheels program; and further recommend that Resolution R-15-13 be adopted at appropriate time this evening. Motion declared carried. Mr. Steven H. Samuelson, Executive Director of the Frisbie Senior Center, presented and answered questions from the Aldermen. Moved by Walsten, seconded by Sayad, to recommend to the City Council approval of an Interlocal Agreement between the City of Des Plaines (contribution $40,000.00), the Des Plaines Park District (contribution $30,000.00) and the Des Plaines Community Senior Center to assist in supporting the operations of the Des Plaines Community Senior Center, also known as the Frisbie Senior Center; and further recommend that Resolution R- 16-13 be adopted at appropriate time this evening. Motion declared carried. BUILDING CODE — Alderman Charewicz, Chair Mr. Dhitu Bhagwakar, owner of the Des Plaines Theater, submitted a request to extend the deadlines included in Exhibit B of the Agreement with the City of Des Plaines entered into on September 16, 2011 by six (6) months. The Building Code Committee held an open meeting on January 9, 2013 to discuss the request and as a result of the discussion, recommended that each of the deadlines for compliance included in Exhibit B be extended by 6 months. The committee also recommended that the $10,000.00 performance guarantee held by the City should not be returned until the requirements of the agreement are meet. Mr. Dhitu Bhagwakar appeared before the Committee of the Whole and answered questions from the Aldermen. Mr. Anthony LaBarbera, General Manager of the Des Plaines Theater, appeared before the Committee of the Whole and answered questions from the Aldermen. Mr. Jerry Sigmund, 13349 Heiden Circle, Lake Bluff, addressed the Committee Page 7 of 11 1/22/13 DES PLAINES of the Whole stating that he grew up in Des Plaines; his family lived here for 60 THEATER: years; he married and attended church in Des Plaines; he formed a production (Cont'd) company with his brother; he has plans to run a show at the Des Plaines Theater starting in October, 2013 for a number of weeks; he promises that his organization will assist the owner and be successful in opening more shows; he urged the council to give the owner a chance. Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole asking if the City would be sued if something happened. General Counsel Burkland gave his opinion regarding possible lawsuits. Ms. Beth Pauze' of Forest Avenue addressed the Committee of the Whole asking if the theater has been grandfathered in regarding code requirements; she made a suggestion to drop the ceiling in order to comply with the requirement for curtain length; would a sprinkler system be required. Director of Community & Economic Development Dambach answered questions. Fire Chief Wax answered questions regarding the sprinlder system. A resident named Frieda, 1499 Heather Lane, addressed the Committee of the Whole stating that she has to go to Randhurst or Rosemont to watch a movie which is expensive; we need a theater that plays a number of movies. Petitioner Bhagwakar, 1476 Miner Street, answered questions from the Aldermen. Following a lengthy discussion, it was the consensus of the Aldermen to extend each of the deadlines by 13 months. Moved by Haugeberg, seconded by Brookman, to recommend to the City Council approval of an extension of each of the compliance deadlines included in Exhibit B of the Agreement with the City of Des Plaines by thirteen (13) months; and further recommend that Resolution R-20-13 (as revised) be adopted at appropriate time this evening. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. WARRANT Alderman Bogusz requested Leave of the Body to change his vote on the REGISTER: substitute motion to remove from Warrant Register R-14-13, on Page 1, Line Item Account 6000, Professional Services, from Progressive Intelligence Technologies in the amount of $8,067.86 from Aye to Nay. There were no objections. Page 8 of 11 1/22/13 WARRANT This changes the vote on Resolution R-14-13 from 5 Ayes and 3 Nays to 4 REGISTER: Ayes and 4 Nays. Motion declared FAILED. (Cont'd) Motion by Bogusz to pass the Warrant Register R-14-13 in the amount of $2,820,819.14, minus an item in the amount of $8,067.86 leaving a remaining balance of $2,812,751.28. Moved by Sayad, seconded by Walsten, to call for the vote. Alderman Sayad withdrew his motion and Alderman Walsten withdrew his second. Moved by Sayad, seconded by Walsten, for a substitute motion to approve the Warrant Register in the amount of $2,812,751.28. Upon roll call, the vote was: AYES: 5-Haugeberg, Sayad, Brookman, Walsten, Charewicz NAYS: 3 -Robinson, Bogusz, Wilson ABSENT: 0 -None Motion declared carried. Alderman Wilson requested Leave of the Body to change his vote from Nay to Abstain. There were no objections. Alderman Wilson abstained due to a conflict of interest since he will be receiving a rebate in the amount of $2,000.00 from the Sewer Lateral Program. On the motion to approve the Warrant Register in the amount of $2,812,751.28, the vote is changed as follows : AYES: 5-Haugeberg, Sayad, Brookman, Walsten, Charewicz NAYS: 2 -Robinson, Bogusz ABSTAIN: 1 -Wilson ABSENT: 0 -None Motion declared carried. ACTING MAYOR CHAREWICZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. UNFINISHED BUSINESS: SIGN Moved by Haugeberg, seconded by Walsten, to place on First Reading VARIATIONS/ Ordinance Z-2-13, AN ORDINANCE APPROVING MAJOR VARIATIONS 1080 EAST UNDER SECTION 11.6.B OF THE CITY OF DES PLAINES ZONING OAKTON ST.: ORDINANCE TO ALLOW TWO WALL SIGNS WITH APPROXIMATELY 137 SQUARE FEET OF TOTAL WALL SIGNAGE AT 1080 E. OAKTON Ordinance STREET, DES PLAINES, ILLINOIS. (CASE #12-066-V). Upon roll call, the Z-2-13 vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Sayad, J.1 Brookman, Walsten, Charewicz NAYS: 1 -Wilson ORDINANCE Z-2-13 SIGN VARIATIONS/ 1080 EAST OAKTON ST.: GASB 54 FUND BALANCE POLICY: Resolution R-154-12 COND. USE/ 1050 EAST OAKTON ST.: Resolution R-19-13 NEW BUSINESS: WARRANT REGISTER: Resolution R-14-13 Page 9 of 11 1/22/13 ABSENT: 0 -None Motion declared carried. Moved by Haugeberg, seconded by Walsten, to advance to Second Reading and adopt Ordinance Z-2-13, AN ORDINANCE APPROVING MAJOR VARIATIONS UNDER SECTION 11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO ALLOW TWO WALL SIGNS WITH APPROXIMATELY 137 SQUARE FEET OF TOTAL WALL SIGNAGE AT 1080 E. OAKTON STREET, DES PLAINES, ILLINOIS. (CASE #12-066-V). Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Charewicz NAYS: 1 -Wilson ABSENT: 0 -None Motion declared carried. Moved by Bogusz, seconded by Brookman, to adopt Resolution R-154-12, A RESOLUTION APPROVING AND ADOPTING THE FUND BALANCE POLICY (GASB 54) — APPENDIX D FOR THE INCLUSION IN THE FINANCIAL POLICY MANUAL FOR THE CITY OF DES PLAINES. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Walsten, seconded by Robinson, to adopt Resolution R-19-13, A RESOLUTION DENYING A CONDITIONAL USE PERMIT UNDER SECTION 7.3-6 OF THE ZONING ORDINANCE TO PERMIT THE ESTABLISHMENT OF A PLACE OF WORSHIP IN THE C-3 GENERAL COMMERCIAL DISTRICT AT 1050 E. OAKTON STREET, DES PLAINES, ILLINOIS. (CASE #12 -056 -CU). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Walsten, to concur with recommendation of Committee of the Whole to adopt Resolution R-14-13, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $2,812,751.28. Upon roll call, the vote was: AGR./ SENIOR CENTER/ MEALS ON WHEELS PROGRAM: Resolution R-15-13 AGR./ DES PLAINES PARK DIST. AND SENIOR CENTER/ FUNDING: Resolution R-16-13 AMENDMENT/ AGR. GRANTING EXTENSION FOR DES PLAINES THEATER: Resolution R-20-13 AYES: 6-Haugeberg Brookman, NAYS: 1-Bogusz ABSTAIN: 1 -Wilson ABSENT: 0 -None Motion declared carried. Page 10 of 11 1/22/13 , Robinson, Sayad, Walsten, Charewicz Moved by Wilson, seconded by Robinson, to concur with recommendation of Committee of the Whole to adopt Resolution R-15-13, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES AND THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR ADMINISTERING THE MEALS ON WHEELS PROGRAM. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Wilson, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to adopt Resolution R-16-13, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES, THE DES PLAINES PARK DISTRICT AND THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Charewicz, seconded by Haugeberg, to concur with recommendation of Committee of the Whole to adopt Resolution R-20-13, A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AN AMENDMENT TO AN OCCUPANCY AGREEMENT, GRANTING A THIRTEEN -MONTH EXTENSION OF TIME FOR THE COMPLETION OF CERTAIN IMPROVEMENTS TO THE DES PLAINES THEATER. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Page 11 of 11 1/22/13 ADJOURNMENT: Moved by Sayad, seconded by Haugeberg, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 10:37 p.m. Gloria J. Ludwig — CITY CLERK APPROVED BY ME THIS DAY OF , 2013 ACTING MAYOR CanzuntAgenda Items #2 & 2* City of Des Plaines 1420 Miner St Des Plaines, IL 60016 Tel: 847-391-5300 MEMORANDUM Date: February 1, 2013 To: Michael Bartholomew, City Manager From: Alan Wax, Fire Chief::;,,f, William Kushner, Police Chief Dorothy Wisniewski, Finance Director Re: Authorization to Prepare a Petition to the Illinois Commerce Commission to Establish the Des Plaines Emergency Telephone System Board, and Authorization to Enter an Agreement with the City of Park Ridge to Provide Police and Fire Department Dispatch and 911 -Related Services Issue: Des Plaines' current 911 dispatch center, the North Suburban Emergency Communications Center (NSECC), and its governing Board, the Joint Emergency Te:ephone System (JETS) Board, are soon dissolving. This requires certain legal actions to be taken, including the establishment of a Des Plaines - only Emergency Telephone System Board. Additionally, Des Plaines will sell service to Park Ridge, so an intergovernmental agreement to provide for this service is required. Analysis: Currently, Des Plaines receives 911 and emergency police/fire/medical dispatch services from the NSECC, which is an inter -governmental agency consisting of Des Plaines, Park Ridge, Morton Grove, and Niles. Under Illinois law, and pursuant to Illinois Commerce Commission (ICC) approval and City Code, NSECC is governed by the JETS Board. Recently, pursuant to the intergovernmental agreement between the four communities establishing the JETS Board and NSECC, Morton Grove and Niles reported that they will be leaving NSECC and seeking emergency dispatch and 911 services from another agency. Under the terms of the intergovernmental agreement establishing the JETS Board and NSECC, this action requires the dissolution of NSECC and the JETS Board and the establishment of an Emergency Telephone System Board (ETSB) to manage a 911 system in each of the member communities. At its January 7, 2013 meeting, the City Council established by Ordinance the Des Plaines Emergency Telephone System Board (ETSB). With this in place, the City must now petition the ICC to approve Des Plaines' ETSB, as well as to approve Des Plaines operating a 911 system, which approvals would allow for implementation of the Council s 1/7/20 3 Ordinance. It is Staffs intent to operate the dispatch and 911 center as an office of the City for a period of time (approximately two years). During this time, Staff will seek to operate the center as efficiently as possible while providing continued levels of service and evaluating what other options may be available to improve efficiency and minimize costs in the long run. Park Ridge has expressed an interest in receiving 911 and dispatch services from Des Plaines as a service subscriber (not a partner) for a period of two years, which would serve to offset some of the costs locally. In order for this to occur, an intergovernmental agreement must be established between the cities, and the ICC needs to approve the arrangement. The parties have agreed to the terms of such agreement, and the draft agreement is attached. The attached Resolution addresses both of these issues. It provides direction to Staff to seek ICC approval of the Des Plaines ETSB, and it approves the intergovernmental agreement with Park Ridge for us to provide them dispatching and 911 services. Recommendation: Staff recommends that the Council approve the Resolution. Please place this item on the City Council's February 19, 2013 Consent Agenda. Attachments • Resolution authorizing Submission of a Petition to the ICC Establishing the Des Plaines ETSB, and approving the Intergovernmental Agreement with Park Ridge for dispatch/911 services • Copy of the Intergovernmental Agreement with Park Ridge Page 2 of 2 CITY OF DES PLAINES RESOLUTION R - 21 - 13 A RESOLUTION AUTHORIZING SUBMISSION OF A PETITION TO THE ILLINOIS COMMERCE COMMISSION FOR AN ORDER OF AUTHORITY TO OPERATE AN EMERGENCY TELEPHONE SYSTEM BOARD AND APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PARK RIDGE FOR 911 ANSWERING AND DISPATCH SERVICES. WHEREAS, in 2001 the City of Des Plaines entered into that certain "Public Safety Communications Service Intergovernmental Agreement" with the City of Park Ridge and the Villages of Morton Grove and Niles to create the North Suburban Joint Emergency Telephone System Board ("JETS Board") for the purpose of providing the member communities with 911 answering and public safety dispatch services; and WHEREAS, the JETS Board has provided its member communities with 911 answering and public safety dispatch services through the North Suburban Emergency Communications Center ("NSECC"), an authorized public safety answering point ("PSAP") located in the Des Plaines Civic Center campus; and WHEREAS, the members of the JETS Board have agreed to dissolve the board and each intends to petition the Illinois Commerce Commission ("ICC') for orders of authority to individually operate its own emergency telephone system board ("ETSB") in accordance with the provisions of the Emergency Telephone System Act, 50 ILCS 750 ("Act"); and WHEREAS, the City of Des Plaines intends to request an order of authority from the ICC to establish its own ETSB and to operate NSECC as an office of the city under the new name of "Des Plaines Emergency Communications Center" ("DPECC) which will continue to serve as the primary PSAP and dispatch center for Des Plaines police, fire and EMS services; and WHEREAS, the City of Park Ridge desires to contract with Des Plaines to provide 911 answering and police, fire and EMS dispatch services through the DPECC facility; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes intergovernmental cooperation between units of local government, including the power to contract or otherwise associate among themselves to obtain or share services and to exercise, combine or transfer any power or function in any manner not prohibited by law or by ordinance and to use their credit, revenues and other resources to pay costs related to intergovernmental activities; and WHEREAS, the City staff recommends that the City (1) submit a petition to the ICC for an order of authority to establish its own ETSB and operate the DPECC as a regional PSAP and 1 dispatch center ("Petition"); and (2) enter into an intergovernmental agreement with the City of Park Ridge to provide Park Ridge with 911 answering and public safety dispatch services ("Intergovernmental Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to submit the Petition and for the City to enter into the Intergovernmental Agreement with the City of Park Ridge; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: ICC PETITION. The City Manager is hereby authorized to prepare, execute and submit all documents necessary to petition the Illinois Commerce Commission for an order of authority to establish an individual Emergency Telephone System Board for the City of Des Plaines. SECTION 3: APPROVAL OF INTERGOVERNMENTAL AGREEMENT. The City Council hereby approves the Intergovernmental Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form and substance to be approved by the General Counsel. SECTION 4: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal, on behalf of the City, the Intergovernmental Agreement. SECTION 5: This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 20.. APPROVED this day of , 20_. VOTE: AYES NAYS ABSENT ACTING MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel 2 Execution Version INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF DES PLAINES AND THE CITY OF PARK RIDGE FOR 911 ANSWERING AND DISPATCH SERVICES THIS AGREEMENT is made as of , 2013, by and between the CITY OF DES PLAINES, an Illinois home rule municipal corporation ("Des Plaines"), and the CITY OF PARK RIDGE ("Park Ridge"), an Illinois home rule municipal corporation. In consideration of the mutual promises of the parties hereto made each to the other and other good and valuable consideration, Des Plaines and Park Ridge hereby agree as follows: Section 1. Background. A. Article VII, Section 10 of the Illinois Constitution of 1970 provides for intergovemmental cooperation between units of local govemment such as Des Plaines and Park Ridge, including the power to contract or otherwise associate among themselves to obtain or share services and to exercise, combine or transfer any power or function in any manner not prohibited by law or by ordinance and to use their credit, revenues and other resources to pay costs related to intergovernmental activities. The Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., further authorizes such intergovemmental cooperation. B. Des Plaines and Park Ridge are currently members, along with the Villages of Morton Grove and Niles, of the North Suburban Joint Emergency Telephone System Board ("NSJETSB") a joint emergency telephone system board operating pursuant to the Emergency Telephone System Act, 50 ILCS 750/0.01 et seq., and that certain Public Safety Communications Services Intergovernmental Agreement dated October 1, 2001. NSJETSB provides its member communities with 911 answering and public safety dispatch services through the North Suburban Emergency Communications Center ("NSECC"). NSECC is located in Des Plaines' Civic Center campus. NSECC is a public safety answering point ("PSAP") authorized and regulated by the State of Illinois. C. The members of NSJETSB have decided to dissolve their joint emergency telephone system board no later than August 9, 2014. Prior to the dissolution of NSJETSB, each member must obtain an individual order of authority from the Illinois Commerce Commission ("ICC") to operate its own emergency telephone system board. D. After the dissolution of NSJETSB, Des Plaines intends to operate NSECC under the new name of "Des Plaines Emergency Communications Center" (hereinafter, "DPECC") which will continue to serve as the primary PSAP and dispatch center for Des Plaines police, fire and EMS services. E. Park Ridge desires to contract with Des Plaines to provide 911 answering and police, fire and EMS dispatch services through the DPECC facility. F. Des Plaines and Park Ridge have determined that it is in the best interest of the Parties and the public, health, safety and welfare of persons and property within Des Plaines and Park Ridge to enter into this Intergovernmental Agreement for 911 answering and public safety dispatch services. Section 2. Dispatch Services. During the term of this Agreement Des Plaines will continue to operate DPECC as the primary PSAP and dispatch center for Park Ridge's EXHIBY i "A " enhanced 911 system and police, fire and EMS services. The services that Des Plaines will provide Park Ridge are as follows: A. Provide 24-hour a day answering of all emergency 9-1-1 and non -emergency phone line calls, maintain updated telephone lists of Park Ridge staff and employees as provided by Park Ridge, implement and utilize call -out procedures for emergencies and non - emergencies, and forward messages. B. Provide 24-hour a day dispatching for all Park Ridge police, fire and EMS incidents and related activities and maintain and operate radio and computer communications with Park Ridge. times: C. Provide the following minimum dispatch services employee staffing levels at all 1. one call receiving position; 2. one police dispatch position; 3. one fire/EMS dispatch position; and 4. one supervisor or lead dispatcher. All dispatch services employees will service calls received from both Des Plaines and Park Ridge. D. Provide pre -arrival instructions to callers in emergency medical and rescue situations. E. Provide general information to and answer questions related to public health and safety issues (e.g. boil orders or street closures) and general information related to Police, Fire, and other Park Ridge services asked by Park Ridge citizens and others in accordance with informational materials provided by Park Ridge; provided, however, that Des Plaines shall forward to Park Ridge, as the case may be, non -emergency calls and under no circumstances shall Des Plaines accept the payment of fees on behalf of Park Ridge. Park Ridge will make every effort to encourage citizens to call the City offices rather than DPECC for non -emergency information. F. Upon request by Park Ridge provide copies of reports on call volume, officer time usage, and any other requested reports which DPECC has the technical capability to provide. G. Provide text/paging notifications to Park Ridge officials, and activate community warning sirens, as requested by Park Ridge and in accordance with Park Ridge's policies and procedures. H. Maintain a call logging and recording system of all calls (HigherGround) and, upon request, provide copies of recorded calls to the Cook County State's Attorney and Park Ridge. I. Perform LEADS inquiries and results dissemination to Park Ridge Law Enforcement officers. 2 J. Participate in reasonable periodic training exercise programs and scenarios conducted by Park Ridge, including the provision of dispatch services employees to participate in the programs and scenarios. K. Monitor fire, burglar and other alarm signals generated by those alarm panels located within Park Ridge and directly connected to DPECC and dispatch the appropriate public safety response. (collectively, "Dispatch Services"). Section 3. Obligations of Park Ridge. A. Annual Fee for Dispatch Services. In consideration for the Dispatch Services, Park Ridge agrees to pay an annual fee based on the forecasted costs Des Plaines will incur to provide the Dispatch Services ("Annual Fee"). The parties acknowledge and agree that the Annual Fee includes ongoing expenses to upgrade, improve, and enhance the Dispatch Services and the equipment and facilities relating thereto. The Annual Fee shall be charged and payable as follows: 1. Amount. For the period consisting of the first 12 months after the Commencement Date, as defined in Subsection 9.A ("First Annual Period'), the Annual Fee will be one million, two hundred and fifty thousand dollars and no cents ($1,250,000.00). For each subsequent 12 month period, including any Renewal Terms, as defined in Section 9 of this Agreement (each an "Annual Period"), the Annual Fee shall be increased 3% over the Annual Fee charged in the immediately preceding Annual Period. 2. Payment Terms. Park Ridge will pay Des Plaines the Annual Fee in twelve (12) equal monthly payments per Annual Period (each, a "Monthly Payment"), due and payable in advance on the first day of each month beginning on the Commencement Date, as defined in Subsection 9.A. Failure to remit a Monthly Payment to Des Plaines as required by this Section 3.A.2 will result in a penalty equal to 5% of the Monthly Payment per month, pro -rated based on the number of days the Monthly Payment is past due, being assessed against Park Ridge. In addition, an additional penalty of $250 will be assessed against Park Ridge for each 10 day period that the Monthly Payment is past due. B. NSJETSB/NSECC Assets. In further consideration for the Dispatch Services, Park Ridge does hereby convey, transfer, release, and surrender to Des Plaines any right, claim, or interest it may have to or in the physical assets of NSJETSB/NSECC or any portion thereof pursuant to the Public Safety Communications Services Intergovemmental Agreement dated October 1, 2001 or any other agreement or resolution entered into, or adopted by, the members of NSJETSB. C. Operational Obliaations. Park Ridge agrees to perform the following in order to allow Des Plaines to efficiently and properly fulfill its obligations under the Agreement: 1. Provide timely updated telephone and address lists. 3 2. Provide timely notification of a Park Ridge designee for receiving notice in the absence of Police Chief or Fire Chief. 3. Provide informational materials on public safety issues for dissemination to residents of Park Ridge. 4. Provide detailed information on proper locations where Park Ridge residents can pay utility bills and fees upon request from callers. 5. Provide timely reports and other data needed for Des Plaines to comply with LEADS requirements. 6. Provide at Park Ridge's sole cost any and all circuits and phone lines or suitable equivalents required to communicate data and other information between Park Ridge and DPECC, and to reimburse Des Plaines for any and all circuits and phone lines or suitable equivalents contracted for by Des Plaines on Park Ridge's behalf. D. Back-up PSAP. Park Ridge agrees to provide back-up PSAP services to DPECC and authorizes Des Plaines to designate the Park Ridge Police Department as its back-up PSAP facility in all required filings with the ICC. Park Ridge will ensure that the Park Ridge Police Department is at all times sufficiently equipped and staffed with at least one employee capable of: 1. receiving 911 calls redirected from DPECC in the event that DPECC is not able to receive such calls; and 2. redirecting calls to secondary dispatch facilities to be designated by Des Plaines. Section 4. Transfer of Fire/EMS Dispatching Services. The Parties may, at any time during the term of this Agreement, mutually agree to transfer dispatching responsibilities for all Des Plaines and Park Ridge fire and EMS services to a dispatching facility other than DPECC. Neither Party may unilaterally take any action to transfer dispatching responsibilities for its fire and EMS service without the consent of the other Party. If the Parties agree to such a transfer, the following will occur: A. Des Plaines will no longer be required to maintain a dedicated fire/EMS dispatch position at DPECC pursuant to Section 2.C.3; B. the parties will negotiate and agree to a reduced annual fee to be paid by Park Ridge to Des Plaines, which shall be memorialized in a written and duly authorized amendment to this Agreement ("Reduced Annual Fee"). Commencing on the first day of the month following the transfer of fire and EMS dispatching services to a dispatching facility other than DPECC and continuing through the term of this Agreement, Park Ridge will pay a monthly payment equal to 1/12 of the Reduced Annual Fee for the remainder of the current Annual Period. The Reduced Annual Fee and the corresponding monthly payment shall be subject to increase in the same manner described in Section 3.A; and 4 C. the Parties will, either individually or jointly, enter into a contract for Fire and EMS dispatching services with their chosen provider. Section 5. DPECC: DPECC Emplovees. A. DPECC Facility and Equipment. The DPECC Facility located at 1420 Miner Street, Des Plaines, Illinois ("Facility") and all equipment located therein, is, and shall remain, the sole property of Des Plaines. Nothing in this agreement shall convey and right or title in the Facility, the equipment located therein, or any portion thereof, to Park Ridge. B. DPECC Emplovees. The Parties acknowledge and agree and it is specifically understood all employees authorized and used by Des Plaines in providing the Dispatch Services to Park Ridge under this Agreement are employees of Des Plaines and Des Plaines is the sole employer of those employees. Pursuant to Section 5.1 of the Intergovernmental Cooperation Act, 5 ILCS 220/5.1, Des Plaines personnel rules, as stated in the Des Plaines Personnel Policy Manual (effective January 1, 2008) and the City Code of Des Plaines, as it may from time to time be amended or replaced, and any collective bargaining agreements that may be applicable, shall control and govem all such employees. Park Ridge and its Corporate Authorities and its attorneys, agents, consultants and employees (if any) agree they shall not take any actions, or fail to take any actions, that will or may interfere with Des Plaines' role as employer. Section 6. Insurance. A. Coverage Provided. Des Plaines agrees to provide the following insurance coverages for the Dispatch Services: 1. Commercial General Liability; 2. Business Liability for any equipment used in the provision of the Dispatch Services under this Agreement; 3. First Party Property; 4. Workers' Compensation; and 5. Employers' Liability for employees of Des Plaines who perform the Dispatch Services under this Agreement. Such coverages shall be in amounts no less than what Des Plaines maintains for itself in its normal course of business. B. Proof of Coverage by Des Plaines. Des Plaines agrees to furnish to Park Ridge a certificate of coverage detailing the self-insurance or commercial insurance as provided by its insurer. The certificate shall be delivered to Park Ridge within thirty (30) days after the effective date of this Agreement, and shall name Park Ridge as an additional insured on all certificates memorializing the coverages set forth in Section 6.A. C Termination of Coverage. If Des Plaines coverage as provided by its insurer is terminated for any reason: 5 1. Des Plaines shall promptly notify Park Ridge of receipt of any such notice; and 2. Des Plaines agrees to use its best efforts to provide comparable coverage either through membership in a joint risk management association or through commercial insurance carriers. D. Coverage by Park Ridge. Park Ridge agrees to provide commercial general liability coverage for its operations as provided herein, and workers compensation coverage for their employees who will perform obligations of Park Ridge under this Agreement and to provide proof of insurance at Des Plaines' request. E. Mutual Defense. Except as provided for in Sections 6.F and G below, in the event that either Party is sued or otherwise faces a claim from a third -party relating to matters arising from this Agreement (including without limitation claims for damages), the sued Party will notify the other Party, and the Parties will conduct a mutual defense against the claim and will share costs and otherwise cooperate to defend against any such claims. F. Mutual Releases. The Parties hereby release any claims that either Party may have against the other relating to or arising from this Agreement or its implementation, whether occurring before or after the execution of this Agreement; provided that either Party may bring an action against the other Party for contribution in connection with any third -party claim to the extent that the claim relates to the act or omission of the other Party; and provided further that nothing in this Section 6.F will limit the ability of either Party to enforce the terms of this Agreement. G. Mutual Indemnification. In the event of third -party claims against either of the Parties arising from this Agreement: 1. Des Plaines will indemnify and hold harmless Park Ridge from and for any and all liability, personal injuries, property damage, claims, causes of action, damages, losses, and other obligations to the extent caused by the acts or omissions of Des Plaines, or its officers, officials, employees, agents, attorneys, representatives, or contractors. 2. Park Ridge will indemnify and hold harmless Des Plaines from and for any and all liability, personal injuries, property damage, claims, causes of action, damages, losses, and other obligations to the extent caused by the acts or omissions of Park Ridge, or its officers, officials, employees, agents, attorneys, representatives, or contractors. Section 7. Promotion of Interaction and Communication. The Parties acknowledge and agree they desire to promote communication and cooperation between Des Plaines and Park Ridge. In addition to those matters otherwise addressed in this Agreement, the Parties also expect to meet jointly on no less than an annual basis for the purposes of discussing the status of the DPECC facility, the sufficiency of the Dispatch Services, and appropriate staffing levels at DPECC. 6 Section 8. Dispute Resolution. A. Negotiation. The Parties desire to avoid and settle without litigation any future disputes that may arise between them relative to this Agreement. Accordingly, the Parties agree to engage in good faith negotiations to resolve any such dispute. If either Party has a dispute about a violation, interpretation, or application of a provision of this Agreement, or a dispute regarding the other Party's failure to comply with this Agreement, then that Party may serve on the other Party written notice, delivered as provided in Section 10.A of this Agreement, setting forth in detail the dispute, the provisions of this Agreement to which the dispute is related, and all facts and circumstances pertinent to the dispute. The Parties then, within seven (7) days, shall schedule a date certain for representatives of the Parties to meet in a conference to resolve the dispute. Such conference shall be conducted within thirty (30) days after notice of the dispute has been delivered as provided herein. B. Continuation of Services and Payments. During all negotiation proceedings and any subsequent proceedings provided for in this Section 8, Des Plaines and Park Ridge shall continue to fulfill the terms of this Agreement to the fullest extent possible. Des Plaines shall continue to provide Dispatch Services. Park Ridge shall continue to fulfill its obligations as set forth in Section 3 of this Agreement, including all payments about which Park Ridge has or may have a dispute. C. Remedies. Provided the Parties have met their obligations under Section 8.A, the Parties shall be entitled to pursue such remedies as may be available in law and equity. The requirements of Section 8.A shall be waived in the event of either significant risk of irreparable harm or significant jeopardy to public health and safety. Section 9. Term: Termination. A. Initial Term and Renewal Terms. The Initial Term of this Agreement shall be for a period commencing on the date all of the NSJETSB member communities have received orders of authority from the ICC to operate their own emergency telephone system boards ("Commencement Date") through a date 24 months after Commencement Date ('Initial Term"). This Agreement will automatically renew for additional one year terms (each a "Renewal Tenn") unless one Party provides the other with a written notice of the Party's intent to terminate no less than 90 days prior to the end of the Initial Term or the then -current Renewal Term. B. Termination. This Agreement may be terminated prior to expiration of the Initial Term or the then -current Renewal Term pursuant to one of the following procedures: 1. At any time during the term of the Agreement by mutual written agreement; or 2. In the event the DPECC ceases to operate as an authorized PSAP. Section 10. General Provisions. A. Notice. Any notice or communication required or permitted to be given under this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable ovemight courier, (iii) by certified mail, return receipt requested, and deposited in the U.S. Mail, postage 7 prepaid, or (iv) by facsimile. Facsimile notices shall be deemed valid only to the extent they are (a) actually received by the individual to whom addressed and (b) followed by delivery of actual notice in the manner described in either (i), (ii), or (iii) above within three business days thereafter at the appropriate address set forth below. Unless otherwise provided in this Agreement, notices shall be deemed received after the first to occur of (a) the date of actual receipt; or (b) the date is one (1) business day after deposit with an ovemight courier as evidenced by a receipt of deposit; or (c) the date is three (3) business days after deposit in the U.S. mail, as evidenced by a return receipt. By notice complying with the requirements of this Section 10.A, each party to this Agreement shall have the right to change the address or the addressee, or both, for all future notices and communications to them, but no notice of a change of addressee or address shall be effective until actually received. Notices and communications to Des Plaines shall be addressed to, and delivered at, the following address: City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60017 Attn: City Manager Fax: 847-391-5451 Notices and communications to Park Ridge shall be addressed to, and delivered at, the following address: City of Park Ridge 505 Butler Place Park Ridge, Illinois 60068 Attn: City Manager Fax: [INSERT] B. Time of the Essence. Time is of the essence in the performance of this Agreement. C. Riahts Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other rights, remedies, and benefits allowed by law. D. Non -Waiver. Neither Party shall be under any obligation to exercise any of the rights granted to it in this Agreement. The failure of either Party to exercise at any time any right granted to it shall not be deemed or construed to be a waiver of that right, nor shall the failure void or affect the Party's right to enforce that right or any other right. E. Consents. Unless otherwise provided in this Agreement, whenever the consent, permission, authorization, approval, acknowledgement, or similar indication of assent of any party to this Agreement, or of any duly authorized officer, employee, agent, or representative of any Party to this Agreement, is required in this Agreement, the consent, permission, authorization, approval, acknowledgement, or similar indication of assent shall be in writing. F. Govemina Law. This Agreement shall be govemed by, and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois. 8 G. Severabilitv. It is hereby expressed to be the intent of the Parties to this Agreement that should any provision, covenant, agreement, or portion of this Agreement or its application to any Person or property be held invalid by a court of competent jurisdiction, the remaining provisions of this Agreement and the validity, enforceability, and application to any Person or property shall not be impaired thereby, but the remaining provisions shall be interpreted, applied, and enforced so as to achieve, as near as may be, the purpose and intent of this Agreement to the greatest extent permitted by applicable law. H. Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supercedes any and all prior agreements and negotiations between the Parties, whether written or oral, relating to the subject matter of this Agreement, including that certain Public Safety Communications Services Intergovemmental Agreement, dated October 1, 2001. I. Interpretation. This Agreement shall be construed without regard to the identity of the party who drafted the various provisions of this Agreement. Moreover, each and every provision of this Agreement shall be construed as though all Parties to this Agreement participated equally in the drafting of this Agreement. As a result of the foregoing, any rule or construction that a document is to be construed against the drafting Party shall not be applicable to this Agreement. J. Rules of Construction 1. Grammatical Usage and Construction. In construing this Agreement, pronouns include all genders, and the plural includes the singular and vice versa. 2. Headings. The headings, titles, and captions in this Agreement have been inserted only for convenience and in no way define, limit, extend, or describe the scope or intent of this Agreement. 3. Calendar Days. Unless otherwise provided in this Agreement, any reference in this Agreement to "day or "days" shall mean calendar days and not business days. If the date for giving of any notice required to be given, or the performance of any obligation, under this Agreement falls on a Saturday, Sunday, or federal or state holiday, then the notice or obligation may be given or performed on the next business day after that Saturday, Sunday, or federal or state holiday. K. Amendments and Modifications. No amendment or modification to this Agreement shall be effective until it is reduced to writing and approved and executed by all Parties to this Agreement in accordance with applicable law. L. Changes in Laws. Unless otherwise provided in this Agreement, any reference to laws, statutes, ordinances, rules or regulations shall be deemed to include any modifications of, or amendments to, such laws, statutes, ordinances, rules or regulations that may occur in the future. M. Authority to Execute. Des Plaines hereby warrants and represents to Park Ridge the Persons executing this Agreement on its behalf have been properly authorized to do so by the Corporate Authorities of Des Plaines. Park Ridge hereby warrants and represents to Des 9 Plaines the Persons executing this Agreement on its behalf have been properly authorized to do so by the Corporate Authorities of Park Ridge. N. No Third Party Beneficiaries. No claim as a third party beneficiary under this Agreement by any Person shall be made, or be valid, against Des Plaines or Park Ridge. [SIGNATURE PAGE FOLLOWS] 10 Execution Version IN WITNESS HEREOF, Des Plaines has caused this Agreement to be executed by the Mayor of Des Plaines and attested by City Clerk of Des Plaines, and Park Ridge has caused this Agreement to be executed by the Mayor of Park Ridge and attested by the City Clerk of Park Ridge, as of the day and year first above written. CITY OF DES PLAINES, an Illinois home CITY OF PARK RIDGE, an Illinois home rule municipal corporation rule municipal corporation By: By: [INSERT NAME], Mayor [INSERT NAME], Mayor ATTEST: ATTEST: By: By: Gloria Ludwig, City Clerk [INSERT NAME], City Clerk (SEAL) (SEAL) Approved as to form: Peter M. Friedman, General Counsel #11882836_v7 11 OITY OP wort a�u' t a DES PLAINES ILL S Consent Agenda items #3 & 35 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: January 31, 2013 Ref. #13-18 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering r' Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering - 0O Subject: Cook County Geographic Information System Data Access Agreement Issue: The City currently utilizes information from the Cook County Assessor's Office (CCAO) Geographic Information System (GIS) for the City's Geographic Information System. The City has been a member of the GIS Consortium since 2001, along with the Village of Deerfield, Village of Glencoe, Village of Glenview, City of Highland Park, Village of Lincolnshire, Village of Lincolnwood, Village of Morton Grove, City of Park Ridge, Village of Skokie, Village of Winnctka, Village of Norridge, Village of Wheeling, Village of Oak Brook, Village of Elk Grove, Village of Riverside, City of Lake Forest, Village of Mundelein, Village of Tinley Park, and the Village of Woodridge. Analysis: The City needs to enter into a data sharing agreement with the CCAO each year in order to receive access to their data that is updated annually. This information consists of cadastral data, planimetric data, assessment data, property images, digital ortho-photography (aerial photos) and other related data that the City uses for its GIS. This data allows us to create maps, analyze geographic data, overlay County data with City data, and query database information based off of the CCAO data. Recommendation: We recommend that the City of Des Plaines enter into the intergovernmental agreement with the Cook County Assessor's Office (CCAO) in order to access the Cook County Geographic Information System data. AJD/dls Attachments Cook County Assessor Agreement Resolution H:\Engineering\1 orrespondence\City Council Meeting\2013\2-19-13\Cook County Assessors -Data Agreement\CCAO GES Data Sharing Agreement Memo.doc CITY OF DES PLAINES RESOLUTION R - 29 - 13 A RESOLUTION APPROVING AN AGREEMENT WITH THE COOK COUNTY ASSESSOR'S OFFICE FOR ACCESS TO ITS GEOGRAPHIC INFORMATION SYSTEM WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 [LCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the City is an Illinois home -rule municipal corporation and is authorized by Article VII, Section 6 of the Illinois Constitution to exercise any power or perform any function pertaining to its government and affairs; and WHEREAS, the City relies on Geographic Information System ("GIS") data to perform its various governmental functions; and WHEREAS, the Cook County Assessor's Office ("CCAO") has developed a GIS database that it has made available to the City at no cost for the prior seven years and that it is willing to continue making available to the City at no cost; and WHEREAS, access to the CCAO GIS database facilitates and enhances the City's performance of its various governmental functions; and WHEREAS, the City and the CCAO desire to enter into that certain Agreement for Access to Geographic Information System to permit the City to continue to access the CCAO's GIS database at no cost ("Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with CCAO; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A. SECTION 3: EXECUTION OF AGREEMENT. The City Manager and City Clerk are hereby authorized and directed to execute and seal, on behalf of the City, the Agreement and all documentation related thereto. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ACTING MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel #12312950_v2 Legal\Res\2013\DP-Rcsolution approving intergovernmental agreement with Cook County Assessor re sharing of GIS 2 AGREEMENT FOR ACCESS TO GEOGRAPHIC INFORMATION SYSTEM This AGREEMENT is entered into as of the 19 day of February , 20 13 , by and between City of Des Plaines ("Agency") and the Cook County Assessor's Office (the "CCAO"). WITNESSETH: WHEREAS, the CCAO has developed a Geographic Information System (the "GIS") consisting of cadastral data, planimetric data, assessment data, property images, digital orthophotography (aerial photos) and other data (collectively, such images, photos and data, "Assessor Data"); WHEREAS, portions of the GIS, and the related data dictionary, are copyrighted materials of the CCAO and/or Cook County of the State of Illinois ("Cook County"); WHEREAS, some of the Assessor Data in the GIS is only available to the public and to commercial users for a fee, as permitted by law; WHEREAS, Agency has requested access to and license to use the GIS for use in performing its official functions (as set forth below); WHEREAS, the CCAO in the spirit of cooperation desires to make the GIS available, efficiently and without charge, to Agency for use in performing its official functions; and WHEREAS, Agency acknowledges and agrees that access to the GIS and/or Assessor Data is conditioned upon the agreement that access is provided as set forth in this Agreement solely for use in performing the official functions of the Agency, and that any other use, alteration, sale, dissemination, lease or transfer of the GIS and/or Assessor Data by Agency, or by any employee or agent of same, without written consent of the CCAO is strictly prohibited, and shall be deemed to warrant immediate termination of this Agreement, as well as entitle the CCAO to pursue any other remedies to which it is entitled. NOW, THEREFORE, in consideration of the mutual promises and covenants and the terms and conditions hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are incorporated into and made a part of this Agreement as if fully set forth herein. SECTION 2. STATEMENT OF OFFICIAL PURPOSES; RESTRICTIONS ON USE. For purposes of this Agreement, Agency represents and warrants as its official purpose for access to the GIS and Assessor Data as stated in Exhibit A and incorporated herein. Agency agrees that access to the Exhibit A GIS and/or Assessor Data is conditioned upon and provided as set forth in this Agreement solely for its use in performing its official purposes (as described in Exhibit A). Any other use of the GIS or Assessor Data, without express written consent of the CCAO, is strictly prohibited, including the display, sale, transfer, lease, dissemination or lease of the GIS or Assessor Data in any location or manner in its current form, derivative or altered form, or otherwise. Any such prohibited use shall be deemed to be a breach which warrants immediate termination of this Agreement. This Section shall survive the termination of this Agreement. SECTION 3. INFORMATION PROVIDED. The CCAO agrees to provide Agency access to the GIS and Assessor Data only upon the conditions and based upon the representations and warranties set forth in this Agreement. In order to obtain specific Assessor Data, Agency must request Assessor Data by filing the attached exhibits with the Department of Automation of the CCAO (each such request, an "Information Request"). Each Information Request is subject to approval of the CCAO. SECTION 4. LIMITED LICENSE TO USE. Subject to the provisions of this Agreement, the CCAO hereby grants to Agency a non-exclusive, non- transferable license to use the Assessor Data only as specifically provided for in this Agreement. Agency acknowledges that the title, copyright and all other rights to the GIS and Assessor Data remain with the CCAO and/or Cook County. Neither Agency nor any other authorized user shall have any right, title or interest in the GIS or Assessor Data except as expressly described herein. The CCAO reserves the right to withdraw from the GIS and/or Assessor Data any item or part of an item for which it no longer retains ownership rights or which it has reasonable grounds to believe infringes copyright or is unlawful or otherwise objectionable. SECTION 5. TERM AND EXTENSION. This Agreement is for one year, effective from the date of execution. It will be extended annually for terms of one year each, unless, at least 30 days prior to the expiration of any term, either party notifies the other in writing of its intent not to renew the Agreement. SECTION 6. DISCLAIMER OF WARRANTIES. The GIS and the Assessor Data is provided "as is" without any warranty or representation whatsoever, including any representation as to accuracy, timeliness, completeness, infringement of rights of privacy, copyright or trademark rights or disclosure of confidential information. All burdens, including any burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use, rests solely on Agency and/or the requester. The CCAO and Cook County make no warranties, express or implied, as to the use of the GIS. There are no implied warranties of merchantability or fitness for a particular purpose. There is no warranty to update any of the information provided hereunder. THE CCAO AND COOK COUNTY EXPRESSLY DISCLAIMS ANY AND ALL REPRESENTATIONS OR WARRANTIES (EXPRESS OR IMPLIED, ORAL OR WRITTEN) RELATING TO THE GIS AND/OR ASSESSOR DATA, INCLUDING BUT NOT LIMITED TO ANY AND ALL IMPLIED WARRANTIES OF QUALITY, PERFORMANCE, ACCURACY, COMPLETENESS, MERCHANTABILITY OR FITNESS FOR A PARTICULAR 2 PURPOSE. Agency acknowledges and accepts the limitations of the GIS and the Assessor Data, including the fact that the GIS and Assessor Data are dynamic and are in a constant state of maintenance, correction and update. SECTION 7. LIMITATION OF LIABILITY. AGENCY EXPRESSLY AGREES THAT NO MEMBER, OFFICIAL, EMPLOYEE, REPRESENTATIVE OR AGENT OF THE CCAO OR COOK COUNTY, OR THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, SHALL BE LIABLE, WHETHER INDIVIDUALLY OR PERSONALLY OR OTHERWISE, TO AGENCY OR ANY OTHER PERSON OR ENTITY, OR THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, FOR ANY LOSS OR CLAIM, INCLUDING BUT NOT LIMITED TO ANY SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES OR LOSS OF GOODWILL DATA OR IN THE EVENT OF ANY DEFAULT OR BREACH BY THE CCAO UNDER THIS AGREEMENT OR ANY INACCURACY OF THE GIS OR ASSESSOR DATA, IN ANY WAY ARISING FROM OR RELATING TO THIS AGREEMENT OR RESULTING FROM THE USE OR INABILITY TO USE THE GIS AND/OR ANY ASSESSOR DATA. SECTION 8. AGENCY INDEMNIFICATION. Agency agrees to hold harmless and indemnify the CCAO and Cook County, its commissioners, officers, agents, employees, representatives and affiliates, and their respective heirs, successors and assigns, from and against, and defend, at its own expense (including reasonable attorneys', accountants' and consultants' fees), any suit, claim, action or proceeding brought by any third party against the CCAO, Cook County or any commissioner, officer, agent, employee, representative or affiliate of the CCAO or Cook County arising out of or incident to the performance or nonperformance of this Agreement by CCAO, Cook County, Agency or any other entity. To the extent that the CCAO or Cook County incurs administrative expenses including attorneys' fees during Agency's defense of any claim, Agency shall reimburse the CCAO or Cook County, as appropriate, for all such expenses. The provisions of this Section shall survive the termination of this Agreement. SECTION 9. APPLICABLE LAW. This Agreement shall be interpreted and construed in accordance with, and governed by, the laws of the State of Illinois, excluding any such laws that might direct the application of the laws of another jurisdiction. Venue shall be in a court of competent jurisdiction located within the County of Cook, Illinois. The CCAO and Agency each acknowledge the existence of state and other applicable law defining the duties and responsibilities of each party regarding real estate taxation and other governmental functions. No part of this Agreement has the effect of or is intended to impact any applicable legal duty of either party under existing law, especially the Illinois Property Tax Code, 35 ILCS 200/1 et seq. Both parties remain responsible under applicable law for performing all stated duties and responsibilities. 3 SECTION 10. CONFIDENTIALITY. Agency acknowledges and agrees that information regarding this Agreement, and portions of the GIS and Assessor Data and other information disclosed hereunder, is confidential and shall not be disclosed, directly, indirectly or by implication, or be used by Agency in any way, whether during the term of this Agreement or any time thereafter, except solely in accordance with the official purposes set forth above. All such Assessor Data and the GIS shall be treated in confidential manner, except as otherwise expressly stated in a written document. SECTION 11. MISCELLANEOUS. (a) This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written, in relation to the matters dealt with herein. There are no representations, warranties, collateral agreements or conditions to this Agreement, except as expressly stated in this Agreement. (b) The section headings are for reference and information purposes only, and shall not affect in any way the meaning or interpretation of this Agreement. References to singular shall include the plural and to plural shall include the singular. References to a person shall include a corporate or government body. Words such as "including" and similar expressions shall not be read as words of limitation. ******** IN WITNESS WHEREOF, the parties have executed this Agreement by their respective authorized representatives as of the date first written above. COOK COUNTY ASSESSOR'S OFFICE Signature: Chief Deputy Assessor Michael Bartholomew Cook County Assessor's Office 4 Print Name Title: City Manager Agency Name: City of Des Plaines 847-391-5488 Telephone Number: Exhibit A: Statement of Official Purpose Our community's GIS system holds over 300 feature classes, many of which are supported by county GIS data. This request for county GIS data helps keep our data current, supports our processes of creating and viewing maps, selecting and querying database information, analyzing geographic data, using directly with other community data, deriving additional information, and displaying in community applications. 5 Exhibit B: Assessment Data City of Des Plaines ("Agency") hereby requests access to assessment data in accordance with the Agreement, dated February 19 2013 , between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a file of assessment data, which is maintained on the Cook County Mainframe. The CCAO will make the file of assessment data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agreement. A data dictionary is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Tax Codes: l3� Municipality: city of Des Plaines with a one mile buffer 0 Permanent Index Number range: Attach additional sheet if necessary 0 Township: Requested by Name: Michael Bartholomew Signature: Date: February 19 2013 6 Exhibit C: Property Images City of Des Plaines ("Agency") hereby requests access to property images in accordance with the Agreement, dated February 19 2013, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of property images. The CCAO will make this computerized database of property images available to Agency in JPEG format, subject to the terms and restrictions and limitations as set forth in the Agreement. In addition to the property images, the CCAO will provide a file containing Permanent Index Number(s), property image capture date, and a list of Permanent Index Number(s) that have no property image assigned. A data dictionary is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): O Permanent Index Number range: Attach additional sheet if necessary ❑ Municipality: ❑ Year 1998 Photos ❑ Year 2007 Photos Not requested Requested by Name: Michael Bartholomew Signature: Date: February 19 2013 7 Exhibit D: Digital Orthophotosraphv (Aerial Photos) City of Des Plaines ("Agency") hereby requests access to digital orthophotography (aerial photos) in accordance with the Agreement, dated February 19 2013 , between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of digital orthophotography (aerial photos). The computerized database of digital orthophotography for Cook County contains 4,486 tiles. The CCAO will make the computerized database of digital orthophotography available to Agency, subject to the terms and restrictions and limitations as set forth in the Agreement. The digital orthophotgraphy will be provided in .tif or .sid format. In addition to the digital orthophotography, the CCAO will provide a shapefile containing an index of all the tiles for Cook County. Metadata is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): O Municipality: O Township: O Year 1998 Photos O Year 2003 Photos Not requested Requested by Name: Michael Bartholomew Signature: Date: February 19 2013 8 Exhibit E: Planimetric data City of Des Plaines ("Agency") hereby requests access to planimetric data in accordance with the Agreement, dated February 19 2013, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database consists of both planimetric data and cadastral data. The CCAO will make the computerized database of planimetric data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agreement. The planimetric data is maintained using ESRI's ArcGIS software and is in a geodatabase format specific to ESRI's product line. Metadata is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): O Permanent Index Number range: Attach additional sheet if necessary O Municipality: O Township: Not requested Requested by Name: Michael Bartholomew Signature: Date: February 19 2013 9 Exhibit F: Cadastral data City of Des Plaines ("Agency") hereby requests access to cadastral data in accordance with the Agreement, dated February 19 2013 , between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database consists of both planimetric data and cadastral data. The CCAO will make the computerized database of cadastral data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. The cadastral data is maintained using ESRI's ArcGIS software and is in a geodatabase format specific to ESRI's product line. Metadata is available upon request. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): O Permanent Index Number range: Attach additional sheet if necessary O Municipality: O Township: Not requested Reuuested by Name: Michael Bartholomew Signature: Date: February 19 2013 10 Exhibit G: Digital Terrain data City of Des Plaines ("Agency") hereby requests access to digital terrain data in accordance with the Agreement, dated February 19 2013, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database includes digital terrain data. The CCAO will make the computerized database of digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): ❑ Municipality: ❑ Township: Not requested Requested by Name: Michael Bartholomew Signature: Date: February 19 2013 11 Exhibit H: Lidar data City of Des Plaines ("Agency") hereby requests access to lidar data in accordance with the Agreement, dated February 19 2013, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database includes lidar data. The CCAO will make the computerized database of digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Municipality: 0 Township: Not requested Requested by Name: Michael Bartholomew Signature: Date: February 19 2013 12 Exhibit I: Oblique Aerial Imagery City of Des Plaines ("Agency") hereby requests access to oblique aerial imagery in accordance with the Agreement, dated February 19 2013, between Agency and the Cook County Assessor's Office (the "CCAO"). The CCAO has developed a computerized database of geographic information system (GIS). This computerized database includes digital terrain data. The CCAO will make the computerized database of digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth in the Agency Agreement. Agency requests assessment data based on the following geographic area (select area by completing one of the blanks below): 0 Municipality: 0 Township: Requested bv, Name: Michael Bartholomew Not requested Signature: Date: February 19 2013 13 r mgpinc February 192013 Cook County Assessor's Office Attn: Chief Legal Counsel 118 North Clark Street Room 312 Chicago, Illinois 60602 Re: Consultant Letter Inter -Agency Agreement between the Cook County Assessor's Office and City of Des Plaines ("Agency"), dated February 19 2013 Dear Chief Legal Counsel: This letter concerns the agreement listed above (the "Agreement") and is an acknowledgement by MGP, Inc. ("Consultant") of its obligations under the Agreement. Consultant has received and reviewed the Agreement, pursuant to which the Cook County Assessor's Office has agreed to provide certain data to Agency. Consultant wishes to receive such data on behalf of Agency as agent for Agency and agrees at all times to act in accordance with the Agreement, including, but not limited to, the data request procedures described in the Exhibits to the Agreement. Without affecting the liability of Agency under the Agreement, Consultant agrees to indemnify the Cook County Assessor's Office for breaches by Consultant of the Agreement as if Consultant were an original party to the Agreement (replacing the word Agency with Consultant), all in accordance with Section 8 of the Agreement. This letter is being given by Consultant to induce the Cook County Assessor's Office to deliver to Consultant such data or to have such data forwarded to Consultant. Sincerely, 6--1,4-ig' Thomas A. Thomey President, MGP, Inc. 14 GIS �.. M consortium February 19 2013 Cook County Assessor's Office Attn: Chief Legal Counsel 118 North Clark Street Room 312 Chicago, Illinois 60602 The Geographic Information System Consortium www.GlSConsortium.orq Re: Consultant Letter Inter -Agency Agreement between the Cook County Assessor's Orrice and City of Des Plaines ("Agency"), dated February 19 2013 Dear Chief Legal Counsel: This letter concerns the agreement listed above (the "Agreement") and is an acknowledgement by the GIS Consortium ("Consultant") of its obligations under the Agreement. Consultant has received and reviewed the Agreement, pursuant to which the Cook County Assessor's Office has agreed to provide certain data to Agency. Consultant wishes to receive such data on behalf of Agency as agent for Agency and agrees at all times to act in accordance with the Agreement, including, but not limited to, the data request procedures described in the Exhibits to the Agreement. Without affecting the liability of Agency under the Agreement, Consultant agrees to indemnify the Cook County Assessor's Office for breaches by Consultant of the Agreement as if Consultant were an original party to the Agreement (replacing the word Agency with Consultant), all in accordance with Section 8 of the Agreement. This letter is being given by Consultant to induce the Cook County Assessor's Office to deliver to Consultant such data or to have such data forwarded to Consultant. Sincerely, {, my g Amy Ahner President, GIS Consortium Creating Value through Collaboration 15 1 CIIY DES PLAINES ILLINOIS February 19, 2013 Cook County Assessor's Office Attn: Chief Legal Counsel 1 1 8 North Clark Street Room 312 Chicago, Illinois 60602 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 www.dcsplaines org Re: Cover Letter Inter -Agency Agreement between the Cook County Assessor's Office and City of Des Plaines ("Agency"), dated February 19, 2013 Dear Chief Legal Counsel: Please accept this letter and attachments in consideration of the Inter -Agency Agreement between the Cook County Assessor's Office and the City of Des Plaines. The City of Des Plaines is a local government within Cook County. I have full authority to act on behalf' of the City of Des Plaines. We participate in an organization called the GIS Consortium which was formed in 1998 to help small- and medium-size communities realize the full benefits of Geographic Information Systems (GIS). The GIS Consortium consists of only local government members, of which the majority are located in Cook County. Each community possesses its own hardware and software, and all activities relating to the use of this data are performed under the direct supervision of the communities. Our community's GIS system holds over 300 feature classes, many of which are supported by county GIS data. This request for county GIS data helps keep our data current, and supports our processes of creating and viewing maps, selecting and querying database information, analyzing geographic data, using directly with other community data, deriving additional information, and displaying in community applications. I want to ensure you that the use of this information is limited as required by the county agreements. If you have any additional requirements or questions, please call me at 847-391-5488 or contact me by email at mbartholomew(u:desplaines.org Sincerely, Michael G. Bartholomew City Manager 16 LIP, Of DES PLAINES ILLINOIS February 19, 2013 Cook County Assessor's Office Mtn- Chief Legal Counsel 118 North Clark Street Room 312 Chicago, Illinois 60602 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 www.desplaines.org Re: Agency Letter Inter -Agency Agreement between the Cook County Assessor's Office and City of Des Plaines ("Agency"), dated February 19, 2013 Dear Chief Legal Counsel: This letter concerns the agreement listed above (the "Agreement") and is a request that either the Cook County Assessor's Office send Assessor Data (as that term is defined in the Agreement) directly to Municipal GIS Partners, Inc., ("Consultant") or that Agency be allowed to forward Assessor Data to Consultant directly or through one of its agents. Agency hereby authorizes Consultant to act for Agency and in Agency's name with respect to those certain Exhibits attached to the Agreement, including, but not limited to, the completion and execution of such Exhibits. Agency will at all times remain liable under the Agreement and any Exhibits, including, but not limited to, any Exhibits completed and executed by Agency and/or Consultant, subject to the terms of the Agreement. This letter is being written to induce the Cook County Assessor's Office to deliver Assessor Data to Consultant or to grant permission that Agency be allowed to forward Assessor Data to Consultant. Sincerely, Signature Michael G. Bartholomew City Manager Name/Title Consent ugBdaiums #4 & 4a City of Des Plaines Public Works and Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax 847-297-6801 MEMORANDUM Date: January 24, 2013 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Ray Salisbury, Fleet and Facilities Foreman Tim Doherty, Police Fleet & Technical Service Coordinator Tim Ridder, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering' Re: Bid Award — Ford Explorer Interceptor Utility Vehicles Issue: Eleven City fleet vehicles are recommended to be replaced this year with Police Interceptor Utility Vehicles in connection with the approved 2013 City Budget and Capital Equipment Repacement Fund Program. Analysis: Eight of these vehicles are front line replacement squads used for patrolling the streets and responding to emergencies. In addition, the Police Department is recommending that the large 4X4 SUV that was budgeted at $45,000 to replace the existing 2001 Ford Excursion be instead replaced with two Police Interceptor Utility Vehicles. This gives the Police Department better accountability by being able to assign the same vehicle to the same shift officers throughout the week, and allow the Fleet Maintenance Division guaranteed days when the police vehicles will be available for preventative maintenance. In addition, one of these eleven vehicles is a staff vehicle for Engineering to replace a 1999 Jeep Cherokee. Through the Northwest Municipal Conference, municipalities are allowed to purchase vehicles bid by the Suburban Purchasing Cooperative, a cooperative of 135 municipalities. The successful vendor for the three-year contract is Currie Motors, 9423 W. I inco!n Highway, Frankfort, IL 60421. As shown on the attached options and order form, the cost of the vehicles as supplied by Currie Votors 'nc.uding requested options is $26,036 for each of the ten police vehicles (Exhibit 1) and $24,937 for the Engineering Division vehicle (Exhibit 2). Recommendation: Staff recommends approval of the purchase of eleven (11) Ford Police Interceptor Utility Vehicles through the Suburban Purchasing Cooperative from Currie Motors, 9423 W. Lincoln Highway, Frankfort, IL 60421. Funding for this $285,297 purchase is included in the 2013 budget under 702F — Equipment Replacement. Attachments: Suburban Purchasing Cooperative Bid Information 2013 Ford Police interceptor Utility Vehicles Specs (Exhibit 1, Exhibit 2) Resolution Ford Interceptor Bid Opening 10/27/11 DESCRIPTION Currie Landmark Sutton 2013 Sedan Police Interceptor AWD $ 22,986.00 $ 23,359.00 $ 23,460.00 2013 Sedan Police Interceptor FWD $ 22,251.00 $ 22,562.00 $ 22,560.00 2013 Ford Utility Police Interceptor K8A AV4 $ 24,558.00 $ 24,979.00 $ 24,979.00 VAWMA a PLRUlAsi.: COOPERATIVE 2013 Ford Utility Police Interceptor AWD Contract # 122 Currie Motors Fleet "Nice People To Do Business With" Vow Pail1ie Muldirl Soder Cork Motors Fleet Tom Sullivan Ph: VS -4609200 T Ix: SIS -464.7588 Exhibit 1 1 SURURRAN PURCIIASIA[i COOPERATIVE 2013 Ford Utility Police Interceptor AWD $24,558.00 3.7 TI -VCT V6 FFV 6 -Speed Automatic Rear recovery hooks Independent front/rear suspension Engine Oil Cooler 18.6 gallon fuel tank Engine Hour Meter 220 Amp Generator 78 Amp Hour Battery Lower black body side cladding Dual Exhaust Black spoiler Electric Power Assist Steering Acoustic laminated windshield 18" Tires and Wheels Fixed glass lift gate Full Size Spare AM/FM/CD Roll curtain airbag Safety Canopy W/Roll Over Sensor Anti -Lock Brakes With Advanced Trac and traction control Bi functional projector headlamps LED tail lamps 2`d/31d Row Privacy Glass My Ford police cluster Carrie Aaron Fleet Ph: BIS -4649300 AH -Wheel Drive Manual folding power mirror Fold flat 60/40 rear vinyl bench Single zone manual Climate Control Power Windows Power Locks Cruise Control/Tilt Wheel Calibrated Speedometer Column Shift Work Task Light red/white Simple fleet key Power Adjustable Pedals Two -Way Radio Pre -Wire Particulate air filter Power Pig tail Delivery Within 30 Miles Standard Warranty: Basic: 3 Years/ 36,000 Miles Drivetrain: 5 Years/100,000 Miles Corrosion: 5 Years/ Unlimited Miles Emissions: 8 Years/80,000 Miles Roadside Assistance: 5Years/60,000 Mile ThemasFSulllven:e msn,tan1 2 Tom Selene FE !J5.464-7Sn SPC si lL RBAN PUIL IMSMI. COOPERATIVE Optional Equipment: o Utility Police Interceptor FWD o Spot Light Drivers Side Incandescent o Daytime Running Lights .X Spot Light Drivers Side LED Bulb o Dual Spot Lights Incandescent o Dual Spot Lights LED Bulb o Code 3 Light Bar loose shipped o Whelen Light Bar loose shipped o Control Box For Lights tonne Empped o Two Tone Vinyl Package o 4-Doors/Roof Accent Paint o Vinyl Word Wrap "Police" o 12" Push bumpers o 16" Push bumpers o 18" Full Wheel Face Covers o Pre -wiring grill lamp, siren, speaker o 100 Watt siren/speaker )11 Keyed Alike o Ballistic drivers door panel o Ballistic front door panels o Rear view camera o Sync & Reverse sensing o Lockable gas cap o Blind spot monitoring -inquire, syr o Remote keyless entry ill Reverse sensing o Engine block heater o 1"/2°1 row carpet A Rear handles & locks inoperable o Rear window switches delete o Hidden door lock plunger $(735.00) $215.00 $38.00 $395.00 $298.00 $527.00 $1,670.00 $1,475.00 $175.00 $794.00 $1,795.00 $726.00 $465.00 $665.00 $51.00 $50.00 $300.00 $44.00 $1,448.00 $2,794.00 $503.00 $529.00 $20.00 $490.00 $255.00 $254.00 $35.00 $107.00 $35.00 $35.00 $119.00 Cum Motors Plat Tom Sul hin Ph: 815-45492M Thomasnullha rmsn,ranl Fs: 815-464-7500 3 SPC CL BURMAN Pt RCIIASIM. COOPERATIVE o Remappable (4) Switches $155.00 o Rear console plate $35.00 o Auxiliary A/C $568.00 t ' Radio Suppression Straps $135.00 4 Over -ride switch $285.00 o All weather mats $100.00 o Patriot prisoner partition loose shipped $705.00 o Patriot prisoner rear seat rear barr;eitoose shipped $1250.00 o Rustproof & Undercoat $395.00 o Undercoat $150.00 o Scotch guard $125.00 o Paper shop manual $295.00 o Cd -Rom service manual $295.00 o Roof Rack side rails $100.00 r• Dark Car Feature $50.00 o Dome lamp Red/White Cargo area $43.00 o License and Title Fees $220,00 o Delivery over 30 miles $125.00 Optional Packages: Pollee interior upgrade package includes cloth rear seats, floor mats front & rear, 1st row carpet floor covering with 2nd row vinyl floor covering, 1st row carpet floor covering with 2nd row vinyl floor covering, Full floor console with unique police finish panels (not available with police Interceptor packages #24,25) o 390.00 Police Interceptor 21 Front Headlamp Lighting Solution includes two front integrated LED lights (in headlamps) o 877.00 Police Interceptor 21a Pre -drilled LED holes (does not include lights) 4. 120.00 Police Interceptor #22 Tail Lamp Lighting Solution includes two rear integrated LED lights (in tail lamps) u 392.00 r rri, Motes Poet Tom Sulven Pb: 815-4649200 Thom sFSgluval e:e min.com Ih: a1S4647600 4 <UBUADAV PUYCUASI10G COOPERATIVE Police Interceptor #23 Rear Lighting Solution includes two Backlite flashing LED lights (window mounted on each side of rear decklid glass), two liftgate flashing LED lights (not available with police Interceptor package #26) Police Interceptor #24 Cargo Wiring Upfit Package • Rear Console Mounting Plate • Wiring Harness — Two (2) LED light cables — supports up to (6) LED Lights (engine compartment) — Two (2) grille LED light cables — Cargo Area Power Distribution Box (PDB) — Two (2) 50 amp battery and ground circuits in RH rear quarter — One (1) 10 amp siren / speaker circuits (engine to cargo area) • Whelen Lighting Controller • Whelen PCC8R Light Relay Center (mounted behind 2nd row seat) • Light Controller / Relay Center Wiring Note: Not available with Police Interceptor Package #25 — 67H Police Interceptor#25 — Ready for the Road Package Ail -in Complete Package — Includes Police Interceptor #21, #22, #23, #24 ges plus • Whelen Cencom Light Controller • Whelen Cencom Relay Center / Siren Amp • Light Controller / Relay Cencom Wiring • Grille LED Lights • 100 Watt Siren / Speaker • (9) I/O Digital Serial Cable (console to cargo) • Hidden Door Lock Plunger & Rear Door Handles Inoperable • Rear Console Mounting Plate Note: Not available with the following Police Interceptor Packages: #21 (66A); #22 (66B); #23 0 437.00 o 1,139.00 a 3102.00 Cnrrk Motors Fled tom Ph: 815-4649200 ThomnsF4u1lIvsa;a msn.cam Pzr 815-464-7500 5 MEE SUBURBAN PS RCUASIKU COOPERATIVE Optional Maintenance Coverage: ESP Limited Maintenance Plan o $754.00 75,000 Miles, 5000 Mile Interval ESP Limited Maintenance o $882.00 Plan 100,000 Miles, 5000 Mile Interval ESP Limited Maintenance o $1163.00 Plan 125,000 Miles, 5000 Mile Interval ESP Limited Maintenance o $1269.00 Plan 150,000 Miles, 5000 Mile Interval ESP Extended Warranty Base Care o $1710.00 5 -Year 100,000 Miles Currie .Motors Flea roil SdH1vRn PIE 815-4649200 : ? t :< 'z 7 > a . a2Y r + Pi: 815-464-7500 6 Exterior Colors: o Med. Broom o Dk. Toreador Red o Smokestone Metallic o Dark Blue o Lt. Blue Metallic o Kodiak Brown o Light Grey o Ingot Silver o Ebony o Oxford White o Med. Titanium o Royal Blue o Sterling Grey o Arizona Beige Interior Colors: SUBURBAN NURCBASINB COOPERATIVE Submit to: Currie Motors Fleet 9423 W. Lincoln Hwy Frankfort, IL. 60423 Attn: Tom Sullivan P: 815-464-9200 Fx: 815-464-7500 ThomasFSuWvan imsn.com Please call for any other options. o Charcoal Black w/vinyl rear o Charcoal Black w/ Cloth rear $55.00 Order information: Ford Fleet Number: Agency: Contact Name: P.O. # Phone#: Tax Exempt#: Curio Motors Fleet Ph: 815-4649200 C.O.D. Thomols'FSulllvun.a nicrasalm 7 Fan Joaras Fes 815.464-7500 111111111 SURURAAN K RCIIA51h0 COOPERATIVE 2013 Ford Utility Police Interceptor AWD Contract # 122 11111111111111 l wok 1.4 Carrie Motors Fleet "Nice People To Do Business With" Yew PiI-Lige Ik_L ipd Duke Currie Motors iEeet Ph: 815.4649200 IkmWMIhmamman 1 Tem Suiting' Px: 815.464-7500 Exhibit 2 SIC 1111111J1111/01 Pt ICNASINU COOPERATIVE 2013 Ford Utility Police Interceptor AWD $24,558.00 3.7 TI -VCT V6 FFV 6 -Speed Automatic Rear recovery hooks Independent front/rear suspension Engine Oil Cooler 18.6 gallon fuel tank Engine Hour Meter 220 Amp Generator 78 Amp Hour Battery Lower black body side cladding Dual Exhaust Black spoiler Electric Power Assist Steering Acoustic laminated windshield 18" Tires and Wheels Fixed glass lift gate Full Size Spare AM/FM/CD Roll curtain airbag Safety Canopy W/Roll Over Senor Anti -Lock Brakes With Advanced Trac and traction control Bi functional projector headlamps LED tail lamps 2"4/3'd Row Privacy Glass My Ford police cluster All -Wheel Drive Manual folding power mirror Fold flat 6W40 rear vinyl bench Single zone manual Climate Control Power Windows Power Locks Cruise Control/Tilt Wheel Calibrated Speedometer Column Shift Work Task Light red/white Simple fleet key Power Adjustable Pedals Two -Way Radio Pre -Wire Particulate air filter Power Pig tail Delivery Within 30 Miles Standard Warranty: Basic: 3 Years/ 36,000 Miles Drivetrain: 5 Years/100,000 Miles Corrosion: 5 Years/ Unlimited Miles Emissions: 8 Years/80,000 Miles Roadside Assistance: 5Years/60,000 Mile Conk Motors Flea Ph: 815-4649200 Th4rem lFS;IllIYan amsn.cnm 2 Taos 3isllhnr is: 813.16445110 SUHURHAV PURCHASING. COOPERATIVE Optional Equipment: o Utility Police Interceptor FWD o Spot Light Drivers Side Incandescent o Daytime Running Lights o Spot Light Drivers Side LED Bulb o Dual Spot Lights Incandescent o Dual Spot Lights LED Bulb o Code 3 Light Bar loose thud o Whelen Light Bar loose shipper o Control Box For Lights looses hipped o Two Tone Vinyl Package o 4-Doors/Roof Accent Paint o Vinyl Word Wrap "Police" o 12" Push bumpers o 16" Push bumpers o 18" Full Wheel Face Covers o Pre -wiring grill lamp, siren, speaker o 100 Watt siren/speaker o Keyed Alike o Ballistic drivers door panel o Ballistic front door panels o Rear view camera o Sync & Reverse sensing o Lockable gas cap o Blind spot monitoring -requires sync o Remote keyless entry Reverse sensing o Engine block heater o ere row carpet o Rear handles & locks inoperable o Rear window switches delete o Hidden door lock plunger $(735.00) $215.00 $38.00 $395.00 $298.00 $527.00 $1,670.00 $1,475.00 $175.00 $794.00 $1,795.00 $726.00 $465.00 $665.00 $51.00 $50.00 $300.00 $44.00 $1,448.00 $2,794.00 $503.00 $529.00 $20.00 $490.00 $255.00 $254.00 $35.00 $107.00 $35.00 $35.00 $119.00 Currk Moron Fleet rom Sullivan Pb: 8154649200 ThanasFSaaIllvun a m n.conn Fe: 815464-7500 3 SUBURBAN PURCNASU+O COOPERATIVE o Remappable (4) Switches o Rear console plate o Auxiliary A/C o Radio Suppression Straps o Over -ride switch o All weather mats a Patriot prisoner partition loose sherd o Patriot prisoner rear seat rear d o Rustproof & Undercoat o Undercoat o Scotch guard o Paper shop manual a Cd -Rom service manual o Roof Rack side rails o Dark Car Feature o Dome lamp Red/White Cargo area o License and Title Fees Delivery over 30 miles Optional Packages: $155.00 $35.00 $568.00 $135.00 $285.00 $100.00 $705.00 $1250.00 $395.00 $150.00 $125.00 $295.00 $295.00 $100.00 $50.00 $43.00 $220.00 $125.00 Police interior upgrade package includes cloth rear seats, floor mats front & rear, 1st row carpet floor covering with 2nd row vinyl floor covering, 1st mw carpet floor covering with 2nd row vinyl floor covering, Full floor console with unique police finish panels (not available with police Interceptor packages #24,25) o 390.00 Police Interceptor 21 Front Headlamp Lighting Solution includes two front integrated LED lights (in headlamps) u 877.00 Police Interceptor 21a Pre -drilled LED holes (does not include lights) o 120.00 Police Interceptor #22 Tail Lamp Lighting Solution includes two rear integrated LED lights (in tail lamps) o 392.00 Cone Motors Fled Tom Salvos Ph: 81544649200 ThoBIRsFSuIkamoi rmn.com Fa: 815-464.738 4 suaua•*Y PURCUASIAG COOPERATIVE Police Interceptor #23 Rear Lighting Solution includes two Backlite flashing LED lights (window mounted on each side of rear decklid glass), two litigate flashing LED lights (not available with police Interceptor package #26) Police Interceptor #24 Cargo Wiring Upflt Package • Rear Console Mounting Plate • Wiring Harness — Two (2) LED light cables — supports up to (6) LED Lights (engine compartment) — Two (2) grille LED light cables — Cargo Area Power Distribution Box (PDB) — Two (2) 50 amp battery and ground circuits in RH rear quarter — One (1)10 amp siren / speaker circuits (engine to cargo area) • Whelen Lighting Controller • Whelen PCC8R Light Relay Center (mounted behind 2nd row seat) Light Controller / Relay Center Wiring Note: Not available with Police interceptor Package #25 — 67H Police Interceptor#25 — Ready for the Road Package All -In Complete Package — Includes Police Interceptor #21, #22, #23, #24 Packages plus • Whelen Cencom Light Controller • Whelen Cencom Relay Center / Siren Amp • Light Controller / Relay Cencom Wiring • Grille LED Lights • 100 Watt siren / Speaker • (9)1/0 Digital Serial Cable (console to cargo) • Hidden Door Lock Plunger & Rear Door Handles Inoperable • Rear Console Mounting Plate Note: Not available with the following Police Interceptor Packages: #21 (66A); #22 (66B); #23 Clime Motors Mot Pht815.4649200 a 437.00 o 1,139.00 0 3102.00 Tams Saliva' ThamasfSa111van a min ,coni Fs:US-4644M 5 SPC iu5URRAN PURCHASINU COOPERATIVE Optional Maintenance Coverage: ESP Limited Maintenance Plan o $754.00 75,000 Miles, 5000 Mile Interval ESP Limited Maintenance o $882.00 Plan 100,000 Miles, 5000 Mile Interval ESP Limited Maintenance o $1163.00 Plan 125,000 Miles, 5000 Mile Interval ESP Limited Maintenance o $1269.00 Plan 150,000 Miles, 5000 Mile Interval ESP Extended Warranty Base Care a $1710.00 5 -Year 100,000 Miles Carole Moan Hee) P6: 8158 Tom &Whi a 7iron iFSap{rnH i. msacapn Pm 815464-7500 6 Exterior Colors: o Med. Brown o Dk. Toreador Red o Smokestone Metallic o Dark Blue o Lt. Blue Metallic o Kodiak Brown o Light Grey o Ingot Silver o Ebony o Oxford White o Med. Titanium o Royal Blue o Sterling Grey o Arizona Beige Interior Colors: Inn SIBUabeN M AE IlMiN4 COOPERATIVE Submit to: Currie Motors Fleet 9423 W. Lincoln Hwy Frankfort, IL. 60423 Attn: Tom Sullivan P: 815-464-9200 Fx: 815-464-7500 Thom asFS u llivanrii msp.e o m Please call for any other options. o Charcoal Black w/vinyl rear o Charcoal Black w/ Cloth rear $55.00 Order Information: Ford Fleet Number: Contact Name: Agency: P.O. # Phone#: Tax Exempt#: C.O.D. Corse !Noton Fiat Ph: 815-4649200 Thomas null! Yana: msn,con 7 TMs Sala- Fm 115464-7M CITY OF DES PLAINES RESOLUTION R - 31 - 13 A RESOLUTION AUTHORIZING THE PURCHASE OF ELEVEN FORD INTERCEPTOR UTILITY VEHICLES FROM CURRIE MOTORS OF FRANKFORT, ILLINOIS WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the City has appropriated funds for the replacement of equipment during the 2013 fiscal year; and WHEREAS, the City is a member of the Northwest Municipal Conference ("NWMC"), a corporate organization representing municipalities and townships located within the State of Illinois and the Counties of Cook, DuPage, Kane, Lake and McHenry; and WHEREAS, the City participates in the NWMC Suburban Purchasing Cooperative ("SPC"), which permits local governments to purchase commodities and services according to contracts negotiated by the NWMC, resulting in significant savings for the City; and WHEREAS, the Department of Public Works and Engineering has identified the need to replace eight patrol and emergency response vehicles and three administrative vehicles used by the Police Department and the Department of Public Works and Engineering with a total of eleven Ford Interceptor utility vehicles (each individually a "Vehicle" and collectively, "Vehicles"); and WHEREAS, the SPC sought bids for the award of SPC Contract # 122 for the purchase of the Vehicles; and WHEREAS, the SPC identified Currie Motors of Frankfort, Illinois ("Vendor"), as the low responsible bidder for SPC Contract # 122; and WHEREAS, the City staff has determined that the SPC's purchasing policies satisfy the City's competitive bidding requirements; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Vehicles from Vendor, in the amount of $26,036.00 per Vehicle for ten Police Department Vehicles, and in the amount of $24,937.00 for one Department of Public Works and Engineering Vehicle, for a total not to exceed amount of $285,297.00 for the Vehicles, in accordance with SPC Contract # 122; and WHEREAS, sufficient funds have been appropriated to purchase the Vehicles from Vendor; 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Vehicles from Vendor in a total not to exceed amount of $285,076.00. SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby authorized and directed to execute such documents and make such payments, on behalf of the City, as are necessary to complete the purchase of the Vehicles from Vendor in a total not to exceed amount of $285,076.00. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ACTING MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel #12312073_v1 LegaNtes\2013\DP-Resolution approving purchase of 11 Ford Police Interceptor Utility Vehicles 2 car aF row i DES PLAINES ILLINOIS ConsentAgulda littnsit5 511 City of Des Plaines Public Works and Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: January 24, 2013 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Ray Salisbury, Fleet and Facilities Foreman Tim Ridder, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering.,6)0 Re: Bid Award - 3/4 ton Pickup Truck - Propane/Gas Powered Issue: The Public Works and Engineering Department is scheduled to replace a 3/4 ton pickup truck. As approved in the 2013 City Budget at a cost of $35,000, the truck will be a duel fuel propane/gas vehicle as a pilot program to test alternative fuel sources for the fleet. Analysis: The Public Works Department utilizes this type of truck to respond to various emergencies within the city, snow removal operations, and in day to day operations. Through the Northwest Municipal Conference, municipalities are allowed to purchase vehicles bid by the Suburban Purchasing Cooperative, a cooperative of 135 municipalities. The successful vendor for three-year contract is Currie Motors, 9423 W. Lincoln Highway, Frankfort, IL 60421. The low bid amounts for the Ford F-250XL 4x2 Regular Cab are as follows: Year Base Bid / Extension % Increase 2011 $16,794 2012 2013 $17,538 $17,538 4.23 0 As shown on the attached options and order form, the total cost of the vehicle as supplied by Currie Motors including requested options is $27,888. The propane conversion would be completed by an outside vendor yet to be determined, at an approximate cost of $7,000 minus a $4,000 rebate from the Illinois Alternative Fuel Rebate Program. Once retrofitted, the total cost of the vehicle would be approximately $31,000. The equivalent cost of propane fuel is approximately 60% of the cost of gasoline. Assuming propane is used exclusively to operate this vehicle, it is estimated that the propane conversion cost would be recovered in less than five years. Page 1 of 2 Recommendation: Staff recommends, in the best interest of the City, approval of the purchase of one (1), 2013 Ford F-250XL 4x4 pickup truck through the Suburban Purchasing Cooperative from Currie Motors, 9423 W. Lincoln Highway, Frankfort, IL 60421 in the amount of $27,888. Funding for this purchase is included in the 2013 Budget under 702F — Equipment Replacement. Attachments: Suburban Purchasing Cooperative Bid Information (Exhibit 1) 2013 Ford F-250XL Specs (Exhibit 2) Resolution Page 2 of 2 COOPERATIVE January 15, 2013 Currie Motors Mr. Thomas Sullivan 9423 W. Lincoln Highway Frankfort, IL 60423 APoint Ptzrvhasir,g prgram For Local Government Agencies Dear Mr. Sullivan, This letter is to inform you that the Suburban Purchasing Cooperative's Governing Board has approved the third and final one year contract extension with Currie Motors, Frankfort, II. for the SPC 2013 Ford F-250 XL 4x2 Regular Cab from January 22, 2013 through January 21, 2014. With acceptance of this contract extension, Currie Motors, Frankfort, IL agrees to all terms and conditions set forth in the specifications contained within the original Request for Proposal to which you responded The SPC looks forward to another productive year working with Currie Motors. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. Sincerely, ?IL ((Au .. ,rte Ellen Dayan Northwest Municipal Conference Program Manager for Purchasing r 1/15/13 Name: Ellen Dayan Date Northwest Municipal Conference %/6 Name: Thomas Sullivan Date Exhibit 1 Currie Motors Page 1 of 3 DuPageMayars & Managers Conference 1220 Oak Brook Road Oak Brook IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 Northwest Municipal Conference 1616 East GolfRoad Des Plaines, IL 60016 Ellen Doyen Phone: (847) 296-92/10 Fax (847) 296-9207 Stfi-J POO/200'd WA -1 00911.9M 181 South S}rbarban Mayors And Managers Association 1904 West Pith Sower East hazel Creat IL 60429 Ed Passel Phone: (708) 2061155 Fax: (708) 2061133 , 7u County Gousnunental League 3180 7heodore.r e4 Sadie 101 Joliet, IL 60435 Curia Beton Picone: (815) 729-3535 Fax: (815) 729-3536 dnor9 elaln3-10NA I1Y90:00 £1-91-NYr spc ISUBURBAN PURCHASING COOPERATIVE A, joint Purchasing Program For Local Government Agencies Suburban Purchasing Cooperative Approves 2012 Ford Pickup Truck Price Increases The Governing Board of the Suburban Purchasing Cooperative, a cooperative of 135 municipalities in the six county area of Northern Illinois, has approved the following price increases for the 2012 Ford pickup trucks under contract with Currie Motors, Frankfort, Illinois: • F-250XL 4x2 Regular Cab increased $744 from $16,792 to $17,538 +4.23% • F-350XL 4x2 Regular Cab increased $745 from $18,373 to $19,118 +3.90% • F-450XL 4x4 Chassis Cab increased $744 from $24,145 to $24,889 +2,99% • F-550XL 4x4 Chassis Cab increased $718 from $24,941 to $25,659 +2.79% The SPC did not have price increases on these vehicles for model year 201 1. The first of three possible contract extensions is in effect through January 21, 2012. The attached summary sheets highlight most standard equipment and lists other vehicle options. Additional option pricing for items not shown is available by contacting the Fleet Manager, Tom Sullivan directly at 815-464-9200. The anticipated cut-off date to order these Ford pickup trucks is to be determined. Delivery is to be made within 90 calendar days after production of said vehicle. Thank you for considering the Suburban Purchasing Cooperative for your vehicle needs. Please feel free to contact your designated SPC Representative with any questions or comments you may have regarding this program. Currie Motors 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (815)464-9200 FAX: (815)464-7500 Contact Person: Tom Sullivan tltonut.sfiullivuhZ a.She:7/Ohul.net Exhibit 1 Page 2 of 3 DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 Northwest Municipal Conference 1616 East Golf Road Des Plaines, IL 60016 Ellen Dayan Phone: (847) 296-9200 Fax: (847) 296-9207 South Suburban Mayors And Managers Association 1904 West 174`h Street East Hazel Crest, IL 60429 Ed Paesel Phone: (708) 206-1155 Fax: (708) 206-1133 Will County Governmental League 3180 Theodore Street, Suite 101 Joliet, IL 60435 Cherie Belom Phone: (815) 729-3535 Fax: (815) 729-3536 0 v 0 m c 0 0 m 1— Y L. c0 E •0 c 0 -J rn v v rn co cls O O c m rn 0i 1 O O O co N r O c O O N O N ca 0) M rW 0 7 30 c (7„ t0 f Eo y LL O • 0(D mi o m e O Li- ao CI e O '� 4.I .di IB0 2 Nw co c c_ = 0 10 V 1 as C 7 a) Q) E 0 N Cr X W J X m V o c in 0 N U) LL E m 0 u_2 • m N• ca m Exhibit 1 Page 3 of 3 SUBURBAN PURCHASING COOPERATIVE 2013 FORD F-250 XL 4X2 Pick Up Contract# 103 find us on RI Face book Currie Motors Fleet "Nice People To Do Business With" Your Full -Line Municipal Dealer www.CurricFIect.com You Tube follow us on twitter 1 EXHIBIT 2 ti Currie Motors Frankfort SPC Contract Winner 2013 Ford F-250 XL 4x2 Pick Up Call Tom Sullivan (815) 464-9200 Standard Package: Warranty 3 Years 36, 000 miles Bumper to Bumper 5 Years 60,000 Power train Free Delivery With in 30 Miles from Point or Purchaser's Billing Address Alternator 157 Amps, Heavy Duty Axle Twin 1 -Beam front axle with coil spring suspension Non -Limited Slip Rear .Axle Battery 72 Amp Hour Engine 6.2L 2 -Valve V-8 E85 Transmission TorqShift 6 -Speed SelectShift Automatic 0 D Brakes (ABS) With Advanced Trac Roll Stability Control (SRW) 8' Pick Up Bed Bumper Front black painted steel with grained MIC top cover (mille Black MIC Mirrors Manually telescoping trailer tow with manual glass & two-way fold Wheels 1r Argent Painted Steel Windows fixed rear Air Conditioning manual Audio AM FM Clock Door Trim Armrest grab handle and reflector Floor Covering black vinyl Instrument Center Multifunctional switch message center with ice blue lighting (three button message control on steering wheel) Manual door locks and windows Rearview Mirror 11.5" day night Seats HD vinyl 4020.40 split bench with center armrest, cupholder and storage, manual lumbar support, driver side Steering Wheel black vinyl, telescoping steering wheel column Sunvisors Color coordinated vinyl, single driver with pocket, single passenger with insert Airbags Driver and passenger side, passenger side deactivation switch Factory Order Cutoff Date: To be determined 1' Additional Options and Order Ford Please enter the following: Ford Fleet Number Contact Name Phone Number Purchase Order Number State Tax Exempt Number PLE. ISE SUBMIT P.O. TO: Options — Cab St le Currie Motors 9.123 W Lincoln Hwy Frankfort, IL 60423 PHONE: (815)464-9200 FAX: (815) 464-7500 Contact Person: Toni Sullivan CurrieFleeta email.coni www. CurrieFleet. coni ❑ Super Cab with 6.5' Bed 1,912.00 ❑ Crew Cab with 6.5' Bed 3,135.00 ❑ Pick Up Box Delete (does not include spare) -519.00 ❑ 8' Bed (Super Cab Crew C'ab) 350.00 Options — Powertrain DB 6.7L OHV Power Stroke Diesel 6,503.00 4x4 with Manual Transfer Case 2,678.00 Limited Slip Axle 350.00 Gaseous Prep (does not include Conversion) 315.00 O Electronic Shift On the Fly 154.00 O Engine Block Heater 45.00 O PTO Provision (available with 6.7L Engine) 232.00 O Engine Idle Shut Down (available with 6.7L Engine) 208.00 ❑ Dual Alternators (requires 6.7L Engine) 315.00 1 Extra HD Alternator 62.00 Options — Suspension 1 Snow Plow Prep Package 71.00 i ❑ Heavy Duty Front Suspension Package 104.00 I ❑ FX4 Off Road Package 245.00 ❑ Skid Plates 83.00 ❑ 5`h Wheel -Gooseneck Hitch Prep Package307.00 I 3 ❑ Trailer Brake Controller 2311,00 ✓❑ Tires-LT245/75RxI'L BSW A/T I04.00 ❑ Tires-LT2(i5/70Rx I 7 OWL A/T 37$.00 ❑ Spare Tire with Box Delete Option 350.011 ❑ Spare Tire Delete -71.00 tions — Exterior ❑ Rear Camera 390.00 ❑ 6" Black Molded Cab Steps 266.00 ❑ Exterior Back Up Chime 104.00 ❑ Day Time Running Lights 37.00 ❑ Manual Sliding Rear Window 104.00 ❑ Root Clearance Lights 46.00 0 Tail Gate Step 311.00 ❑ Tough Bed Spray In Bed Liner 374.00 ❑ Reverse Vehicle Aid Sensor 203.00 tions — Interior 0 XL value Package 494.00 1 Power Equipment Group 706.00 0 Remote Start System (requires Power Equipment Group) I62.00 0 Rapid Heat Supplemental Cab Heater (requires 6.7L Engine and Dual Alternators) 208.00 ❑ Sync includes USB Port (requires Steering Wheel Controls and XL Value Package) 328.00 ❑ Steering Wheel Audio Controls 58.00 ❑ Air Conditioning Delete (call for details) -706.00 ❑ Side Air Bags/Curtain Delete -162.00 ❑ Frontal Passenger and Side Air Bags/Curtain Delete -162.00 ❑ Cruise Control 195.00 1 Up Fitters Switches 104.00 tions — Additional d Powertrain Care 3 Year 100,000 Warranty 4x2 Gasoline Motor 1,030.00 ❑ Powertrain Care 3 Ycar 100,000 Warranty 4x4 Gasoline Motor with Snow Plow Prep 1,940.00 ❑ Rustproofing with Undercoating 395.00 1 4 -Corner Strobes (requires Upfitters Switches) 750.00 ❑ 8' Steel Service Body (requires Trailer Hitch) 5,403.00 ❑ 7.5' Meyer Lot Pro Snow Plow 4,250.00 ❑ 7.5' Boss Snow Plow 4,330.00 1 7.5' Western Snow Plow 4,330.00 ❑ Hand Held Controller 90.00 ❑ Snow Deflector 295.00 ❑ Ford Drop In Bedliner 295.00 ✓ Detailed CD Rina Shop Manual 295.00 ✓ Delivery Of More Than 30 Miles I75.00 Exterior 71 Vermillion Red ❑ Blue Jeans Metallic 83.00 ❑ Pale Adobe Metallic 295.00 ❑ Tuxedo Black 427.00 , ❑ Sterling Grey Metallic ❑ Ingot Silver Metallic ❑ Oxford White ❑ Green Gem ❑ Special Paint (minimum 5 units. No minimum for School Bus Yellow) 544.00 Interior ✓ Steel 40/20/40 Vinyl ❑ Steel 40/20/40 Cloth 83.00 ❑ Steel 40/Console/40 Vinyl -No Armrest Included 295.00 steel 40/Console/40 Cloth- No Armrest Included 427.00 , Please contact us if we have missed an option. 5 CITY OF DES PLAINES RESOLUTION R - 32 - 13 A RESOLUTION AUTHORIZING THE PURCHASE OF A FORD F-250 PICK-UP TRUCK FROM CURRIE MOTORS OF FRANKFORT, ILLINOIS WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the City has appropriated funds for the replacement of equipment during the 2013 fiscal year; and WHEREAS, the City is a member of the Northwest Municipal Conference ("NWMC"), a corporate organization representing municipalities and townships located within the State of Illinois and the Counties of Cook, DuPage, Kane, Lake and McHenry; and WHEREAS, the City participates in the NWMC Suburban Purchasing Cooperative ("SPC"), which permits local governments to purchase commodities and services according to contracts negotiated by the NWMC, resulting in significant savings for the City; and WHEREAS, the Department of Public Works and Engineering ("Department") has identified the need to replace a three -quarter -ton pick-up truck used by the Department with a Ford F-250 XL pick-up truck ("Vehicle"); and WHEREAS, the SPC sought bids for the award of SPC Contract # 103 for the purchase of the Vehicle; and WHEREAS, the SPC identified Currie Motors of Frankfort, Illinois ("Vendor"), as the low responsible bidder for SPC Contract # 103; and WHEREAS, the City staff has determined that the SPC's purchasing policies satisfy the City's competitive bidding requirements; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Vehicle from Vendor, in the base amount of $17,538.00, plus applicable options, for a total not to exceed amount of $27,888.00, in accordance with SPC Contract # 103; and WHEREAS, sufficient funds have been appropriated to purchase the Vehicle from Vendor; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: 1 SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Vehicle from Vendor in a total not to exceed amount of $27,888.00. SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby authorized and directed to execute such documents and make such payments, on behalf of the City, as are necessary to complete the purchase of the Vehicle from Vendor in a total not to exceed amount of $27,888.00. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ACTING MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel #12312756_v2 Legal\Res\2013\DP-Resolution approving purchase of F-250 Pick Up Truck 2 CITY OF City of Des Plaines Finance Department 1420 Miner Street DES PLAINES Des Plaines, IL 60016 ILLINOIS Tel: 847-391-5317 Fax: 847-391-5402 MEMORANDUM Date: February 7, 2013 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance Subj: Compliance with Public Act 97-0609 Issue: Compliance with Public Act 97-0609. Analysis: On August 31, 2011 (and revised on September 6, 2011), Public Act 97-0609 went into effect. Public Act 97-0609 amended the Illinois Pension Code requiring, among other things, accelerated payments related to the treatment under the Illinois Municipal Retirement Fund (IMRF) of certain earnings directed into a qualified retirement health savings plan. In order to avoid unnecessary accelerated payments and expenses, it is in the best interest of the City to adjust its previous policy, and ensure that an accelerated payment or penalty is not triggered. Recommendation: Staff recommends approval of the attached Resolution R-37-13. 1 of 1 CITY OF DES PLAINES RESOLUTION R - 37 - 13 A RESOLUTION REGARDING COMPLIANCE WITH PUBLIC ACT 97-0609 WHEREAS, Article VII, Section 10, of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, Public Act 97-0609 amended the Illinois Pension Code requiring, among other things, accelerated payments related to the treatment under the Illinois Municipal Retirement Fund (IMRF) of certain earnings directed into a qualified Retirement Health Savings (RHS) Plan; and WHEREAS, in order to avoid unnecessary expense, it is in the best interest of the City to adjust its previous policy, as set forth in City Council Resolution R-128-04, so that compensation directed into an employee's RHS Plan does not trigger the accelerated payments set forth in Public Act 97-0609; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Des Plaines, County of Cook, State of Illinois; in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2: That the City Council elects to change the policy previously set forth in City Council Resolution R-128-04 so that earnings directed into a qualified RHS Plan are not included in the reportable IMRF payments for purposes of calculating whether accelerated payments are required under Public Act 97-0609. 1 SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ACTING MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel Legal\Res\2013\DP-Resolution Compliance with PA 97-0609 2 #12357852_v1 S ES NO s ConsentAgendaltenj #71ijk 7 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: February 6, 2013 Ref. # 13-21 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering Subject: New Curb and Gutter Installation on Capital Improvement Projects Issue: At the February 4, 2013 City Council meeting, Alderman Brookman requested that staff review reimbursing residents who paid for new curb and gutter installed during the 2012 Capital Improvement Program, Contract A project. Analysis: It is City policy that if a resident or group of residents requests the construction of new curbs and gutters or sidewalks where those items do not exist, that the resident is responsible for 100% of the cost. The resident can pay for the improvement by executing an agreement for additional work. If a group of residents request the improvement, a special service area can be established to pay for the work. For example, the City currently has Special Service Area #8 in place that was established to construct new curb and gutter on Crabtree Lane. Attached are the resident agreements for additional curb and gutter work along Jarvis Avenue and Birchwood Avenue constructed in connection with the 2012 Street and Utility Improvements, Contract A project. Upon execution of the agreement, the work is initiated and the Finance Department sends at invoice to the affected property owners. Following, is a summary of the resident agreements and status of payment to the City. Location 2211 Webster Lane 694 Jarvis Avenue Amount Payment Received 610 Birchwood Avenue $500.00 $300.00 Yes No $580.00 No Recommendation: We reconunend tha, e..e current po" cy be upheld and that any future requests for new curb and gu'ter be funded 100% by the affected property owners Attac iments Resident Agreements for Additional Work- 221 Webste: Lave, 694 Jarvis Ave, 610 Birchwood Ave Reso •o 1 H.Engineering.CorrespondenceCity Couna Meeting2013\2-19-:3 Curb Reimbursement Alderman Brookman Curb Reunbursement.doc CITY OF DES PLAINES RESOLUTION R - 36 - 13 A RESOLUTION RETROACTIVELY WAIVING FEES FOR THE COMPLETION OF CERTAIN CURB AND GUTTER IMPROVEMENTS INSTALLED FOR THE BENEFIT OF PRIVATELY -OWNED PROPERTY WHEREAS, the City's 2012 Capital Improvement Program included street and utility improvements ("Public Improvements"); and WHEREAS, the City completed certain Improvements in the vicinity of those certain properties commonly known as 610 Birchwood Avenue ("Birchwood Property"), 694 Jarvis Avenue ("Jarvis Property"), and 2211 Webster Lane ("Webster Property") (collectively, the "Properties"); and WHEREAS, Jim Hargesheimer is the owner of the Birchwood Property, Ravi Mundackal is the owner of the Jarvis Property, and Charles F. Rossman is the owner of the Webster Property (each individually an "Owner" and collectively, the "Owners"); and WHEREAS, the Owners requested that the City install new curb and gutter improvements to benefit the Properties ("Curb and Gutter Improvements") while the City completed the Public Improvements; and WHEREAS, each Owner agreed to pay the City a fee for the cost of the Curb and Gutter Improvements, as set forth in each Owner's "Agreement for Additional Work" (collectively, the "Fees"), which agreements are attached to this Resolution as Exhibit A; and WHEREAS, the total aggregate amount of the Fees that the Owners agreed to pay to the City for the Curb and Gutter Improvements was $1,380.00; and WHEREAS, the City Council desires to retroactively waive the Fees and to return to each Owner any portion of the Fees that each Owner has paid to the City ("Fee Waiver"); and WHEREAS, the City Council has determined that is in the best interest of the City to approve the Fee Waiver; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES PLAINES, COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows: SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. 1 SECTION TWO: APPROVAL OF FEE WAIVER. The City Council hereby approves the retroactive Fee Waiver and waives the Fees assessed against the Owners for the Curb and Gutter Improvements installed for the benefit of the Properties. SECTION THREE: AUTHORIZATION TO RETURN FEES. The City Council hereby authorizes and directs the Director of Finance to return to each Owner any portion of the Fees that each Owner has paid to the City to date. SECTION FOUR: E} 14 LCTIVE DATE. This Resolution shall be in full force and effect upon its passage and approval by a majority of the members of the City Council. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ACTING MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel #12358709 vl Legal\tes\2013\Resolution retroactively waiving fees for curb and gutta improvements 2 i—• AGREEMENT FOR ADDITIONAL WORK tif s '; PLAiNES 1 ILLINOIS,/ City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 2012 Capital Improvement Program Street and Utility Improvements - Contract A 1, the property owner of 2211 Webster Lane, Des Plaines, IL, hereby request that the City install additional driveway pavement to the standards stated in the City's 2012 C.I.P. Street and Utility improvements - Contract A contract. The cost for this additional work is determined by the City's Contract Unit Price(s) for Combination Curb and Gutter Removal and Replacement as stated in the City's 2012 C.I.P. Street and Utility Improvements - ContractA and is as follows: 25 LF Combination Curb and Gutter Removal and Replacement @ $20.00/LF = $500.00 TOTAL COST = $500.00 I understand that I will pay the City of Des Plaines for the total cost of this additional work as set forth above within 30 days of being invoiced by the City. t'�l7ai (esiERossilo, Ai+ 1 o PctrlAnuelvtli Print Name - Property Owner - Signature 'ate Becka Shipp Resident Engineer -Witness 9 Date H:1Engineering\CIP\Year1CIP Projects-20121Contract A - Street and Utility lmprovementslConstruction Documents\Correspondence\esidcnt extrastres,dent extra - 2211 webster - curb doc 1 of 3 EXHIBIT A • t AGREEMENT FOR ADDITIONAL WORK City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel. 847-391-5390 Fax: 847-391-5619 2012 Capital Improvement Program Street and Utility Improvements - Contract A I, the property owner of 694 Jarvis Avenue, Des Plaines, IL, hereby request that the City install additional driveway pavement to the standards stated in the City's 2012 C.I.P. Street and Utility Improvements - ContractA contract. The cost for this additional work is determined by the City's Contract Unit Price(s) for Combination Curb and Gutter Removal and Replacement as stated in the City's 2012 CJ.P. Street and Utility Improvements - ContractA and is as follows: 15 LF Combination Curb and Gutter Removal and Replacement @ $20.00/LF = $300.00 TOTAL COST = $300.00 1 understand that I will pay the City of Des Plaines for the total cost of this additional work as set forth above within 30 days of being invoiced by the City. IRtiv t (vrt,4Z8Ci.f}L Print Name - Property Owner - Signature Becka Shipp Resident Engineer — Witness -t—tom 12 Date Date H \Engineering C1P YeartCIP Projects - 20i2\Contract A - Street and Utility Improvcments\Construction Documentscorrespondenceresident extrasvc !dent extra - 694 jun ls - curb.doc 2 of 3 " AGREEMENT FOR ADDITIONAL WORK ti� rre OF� e ft' A t. DES PLAINES ILLINOIS City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines,•tl- 60016 Tel: 847-391-5390 Fax: 847-391-5619 2012 Capital Improvement Program Street and Utility Improvements - Contract A 1, the property owner of 610 Birchwood Avenue, Des Plaines, IL, hereby request that the City install additional driveway pavement to the standards stated in the City's 2012 C.I.P. Street and Utility Improvements - Contract A contract. The cost for this additional work is determined by the City's Contract Unit Price(s) for Combination Curb and Gutter Removal and Replacement as stated in the City's 2012 C.I.P. Street and Utility Improvements - Contract A and is as follows: 29 LF Combination Curb and Gutter Removal and Replacement @ $20.00/LF = $580.00 TOTAL COST = $580.00 understand that I will pay the City of Des Plaines for the total cost of this additional work as set forth above within 30 days of being invoiced by the City. .`rkiste,e Print Name - Property Owner - .S ature Date Becka Shipp 74111, 7 —Z4-12 f),93 Resident Engineer —Witness Date H 1Engineering\C1P1Year\CIP Projects - 20121Contract A • Street and Utility Improvements\Consuucl on Documents'Correspondence\resident extra - 610 birchwood • curb doc 3 of 3 DES PLAINES ILLINOIS Consent Agenda Jtpms #8 & 84 City of Des Plaines Public Works and Engineering Department 1111 Joseph Schwab Road Des Plaines. IL 60016 Tel 847-391-5464 pax: 847-297-6801 INTEROFFICE MEMORANDUM Date: January 28, 2013 To: Michael G. Bartholomew, MCP, LEED-AP. City Manager From: Ray Salisbury, Fleet and Facilities Foreman Tim Ridder. Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering* Re: Advertise for 3id — ; railer Mounted Branch Chipper issue: The 2013 City Budget calls for the rep:acement of a Tree and Branch Chipper at the estimated cost of $50,000. Analysis: Tree removal is a regular duty performed by the Forestry Division. The frequency has increased with the Emerald Ash Borer infestation. Our current machine is eight years old and requires additional maintenance due to its age and the increase in usage and is scheduled for replacement. Recommendation: Staff recommends authorization to advertise for bids for the purchase of a trailer mounted branch chipper with a bid opening of Friday, March 15, 2013 at 3:OOpm. Attachments: Bid Specifications Trailer Mounted Branch Chipper Specifications General specifications Chipping capacity 18" Height 9'5" Width (single/tandem axle) 717" Width (single axle dual wheel) 8'5" Length (single or tandem axle) 19'8" Gross weight 10,200 —12,200 lbs. Suspension... Single Axle (1) 10,000 Ib. torsion Suspension Dual Wheel (1) 12,000 Ib. leaf Suspension ... Tandem Axle (2) 8,000 Ib. torsion In feed opening 65" wide x 40 9/16" high Throat opening 31" wide x 18" high Drum 2334" wide x 3734" diameter Engines CAT, Cummins orJohn Deere Horsepower 130 — 275 HP Fuel /Hydraulic capacity 44/41 gallons Frame 2" x 6" tubular Tires (single or tandem axle) ... 235/75Rx1732" Tires (dual wheel) 245/75Rx16" Hitch 2%Z" Pintle Equipment Highlights 37%:" diameter x 233/" wide, four dual-edged knife staggered-pocket drum with patented EZ Drum removable knife holders Vortex chambered air impeller system and controllable air flow vents 1 Dual horizontal feed wheels with TorqMax top feed wheel compression system, hydraulic lift assist and Variable Force constant hydraulic down pressure system with additional manually applied hydraulic down pressure at the valve handle Live hydraulic system including: ball valve, pump, motor, and valve bank with additional preplumbed valve section for installation of an aftermarket winch package, 360° manual height -adjustable discharge Direct -drive bottom feed wheel Morthane Paint System: A chemically cured, electrostatically applied urethane coating with high -gloss finish, built-in UV protection, chip and chemical resistance and corrosion protection Options Variable speed flow control Folding in -feed tray with spring lift assist Turnbuckle for discharge height adjustment Discharge cleanout door on side or bottom Winch package: heavy-duty, 5,000 Ib. pull capacity with rope and 10' chafe guard Babbitted-knife staggered -pocket drum 12,000 Ib. leaf spring axle with electric brakes, electric break -away actuator, 235/75R 17W 16 -ply tires and rims (for single axle, single wheel) Dual 10,000 Ib. rear jacks mounted on roadside and curbside Wireless 15 -function, 900 MHz remote control with tethered back-up system Custom paint and logo packages Knife saver tool Engine stop on in feed Material pushing tool Spanish and English safety decals 2 CITY OF DES PLAINES IWNOIS Consent Agenda Item #9 City of Des Plaines Police Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5400 Fax: 847-391-5463 MEMORANDUM Date: January 31, 2013 To: Michael Bartho:omew, City Manager From: William Kushner, Chief of Police Subj: Advertise for Bid — Automated External Defibrillators ISSUE: Advertise for bid for the purchase of 25 Automated Externa' Defibrillators AED) and associated equipment for police patrol vehic':es. ANALYSIS: The Des Plaines Police Department currently responds to all life threatening calls along with the Des Plaines Fire Department. If police officers arrive at the scene first and a person is in cardiac arrest, the police officer is only able to do physical CPR. Currently there are no AED units in Des Plaines Police Department vehicles. Police department staff has identified 25 marked patrol vehicles that would benefit from having AED units assigned to them. RECOMMENDATION: Staffrecommends the City Council authorize the City Clerk to advertise for bid for 25 Automated External Defibrillators (AED) and associated equipment for police patrol vehicles with a bid opening of Friday March 29, 2013 at 3:00 pm. Attachment B+d Specifications Department of Police CITY DF DES PLAINES 1418 Miner/Northwest Highway • Des Plaines, Illinois 80018.4499 ■ (847) 391.5400 SEALED 8111 FOR: _ AUTOMATED EXTERNAL DERIBRILJIATORt TO BE IN THE HANDS OF THE art CLERK, CITY OF DES PLAINES, BEFORE 3:00 P.M., FRIDAY. MARCH2I. 2013 Uj TRUCT1ONS TO BIDDERS All bids submitted must be made substantially as shown under Proposal and shall be ckte with total prices and unit prices, as required. All proposals must be signed by an authorized official. jrreFular Bode Bids that contain omisaioos, ensures, alterations, or additions not celled for, cculltional or alternate bids unless called for, or that contain irregularities of any kind may be rejected cis informal T�xmdeaer_tlteatieummnirn All bids submitted shall be accompanied by an experience and record submitted in the form of a signed letter addressed to the City of Des Plaines. This record shall indicate the asmca, addresses and contact person, in addition to the cost and date of completion for each similar project. In particular, the proposal shall state if any work has been done in the City of Des Plaines, and if the bidder has prior experience wilh the City or any other governmental Bids may be delivered by mail or in person. Each bid ebail be eubmined in a sealed envelope plainly marked to indicate its contents If lbrwarded by mail. the bd dull be placed in an envelope addressed to the City Clerk, City of Des Plaines Civic Canter,1420 Miner Street, Des Plana, Illinois 60016. If bre/Erdal otherwise tbam by mail, it nest be sealed and delivered to the City Clerk Bids will be publicly opened and read at the time and place specified in the bid notice. Biddae, their authorized agents and interested parties are invited to be present. All bidders gmlegkgaidgggjahM, evidence of compliance with: OnallettS1atules. 2818; ARTICLE 33E. PUBLIC CONTRACTS, 720 ILC$ 5/33 8-1, 5/33 8-3. N33E-4, 5/33-7, 5/33-8 — Interference with Public Contracting -Bid Rigging and Rotating -Kickbacks -Bribery; and Egpols4rempfIsd Statutas,20I0; ACT 130 PREVAILING WAGE ACT, 820 ILCS 130/.0! • and Moir Conm led Statutes. 111.10: DIVISION 42.1 PUBLIC CONTRACTS 65 1LCS 5/11-42 1-1 Delinquere Taxpayers; and Illinois CompStatataL 201i ACT 570 EMPLOYMENT OF ILLINOIS WORD RS ON PUB', K' WORKS Acr 30 1L:S 570. 6.7e TY Of s - %% t/N4' II DES PLAINE- 0.LINOIS 1 of 10 BID NOTICE SEALED BIDS FOR: AUTOMATED EXIRNA4_DEFIERILLAT9RS WILL BE RECEIVED AT THE OFFICE OF THE CITY CLERIC, 1420 MINER STREET, DES PLAINES, ILLINOIS UNTIL 3:00 P.M. FRIDAY, MARCH 29, 2013 AT WHICH TIME THEY WALL BE PUBLICLY OPENED AND READ ALOUD. The City of Des Plaines is desirous of obtaining bids for Automate External Defibrillators as per detailed specifications contained herein. The Owner, the City of Des Plaines, has the right to reject any or all bids, have pre -determined pre.qualigcations andlor to waive any informality in any bid. Bid proposals may be rejected where they e...e incomplete or improperly executed. Contracts shall be awarded to the lowest responsible bidder or to any other bidder the Owner determines will best serve the interest of the City. The PUBLIC WORKS EMPLOYMENT DISCRIMINATION ACT, IIl halt Co:polled Statatch 2014, 775 ILCS 10/0.01; The ILLINOIS HUMAN RIGHTS ACT, Molt Co +d Statutes. 2010, 775 ILCS 5/1-101; and The PREVAILING WAGE ACT, Diboll Co"etsiled Stttatel. 2010. 820 ILLS 13010.01; and The EMPLOYMENT OF ILLINOIS WORKERS ON PUBLIC WORKS ACT, Appals Comdhd Statutes. 2010, 301ILCS 570, shall apply to this bid. By order of the CPIY COUNCIL, CITY OF DES PLAINES May 2012 CITY CLERK Mule Con: Wed Statutes, 2010: ARTICLE 33E. public contracts, 720 ILCS 5/33E-1, 5/33E-3, 5/33E-4, 5/33E-7, 533E-8: ;33E-1. Interference with Public Contracting: It is the Boding of the General Assembly that the cost to the public is increased and the quality of goods, services and conabuctlon paid tier by public monies is decreased when contracts for such goods, services or construction are obtained by any means other then through independent noncollusive submission of bids or offers by individual contractors or suppliers, and the evaluation of those bids or offers by the governmental unit pursuant only to criteria publicly announced in advance, §33E-3. Bld-rigging. A person commits the ofibnse of bid -rigging when he knowingly agrees with any person who is. or but for such agreement would be a competitor of such person concerning any bid submitted or not submitted by such person or another to a unit of State or local government when with the intent that the bid submitted or not submitted will result in the award of the contract to such person or another and he either (1) provides such person or receives from another information corrning the price or other material tens or terms of the bid which would otherwise not be disclosed to a competitor in an independent noncollusive submission of bide or (2) submits a bid that is of such a price or other material termor terms that he does not intend the bid to be accepted. Bid -rigging is a Cissa 3 felony. Any person convicted of this otabnse or any similar offense of any state or the United States which contains the same elentente as this offense shall be barred for 5 years from the date of conviction from contracting with any unit of State or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and; (1) it hes been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which It seeks to contract and that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer ora high managerial agent in behalf of the corporation as provided in paragraph (2) of subsection (a) of Section 5-4 of this Code. 133E-4. Bid Rotating.. A person commits the offense of bid rotating when, pursuant to any collusive scheme of agreement with another, he engages in a pattern over time (which, for the purposes of this Section, shall include at least 3 contract bids within a period of 10 years, the most recent of which occurs after the effective date of this emendatory Act of 1988) of submitting lashed bide to units of State or local gpvemment with the intent that the award of such bids rotates. or is distributed among, persons or buaiasas entities which submit bids on a substas4ial number of the same contracts. Bid rotating is a Gars 2 felony. Any parson convicted adds offense or any similar oiTe se of any state or the United States which contains the eeme elements as this Oboe shell be permanently barred from contracting with any unit of Stale or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under thio Section of any employee or agent of such corporation if the employee so convicted le no longer employed by the corporation and: (1) it has been finally adjudicated not onlay or (2) if it demes to the governmental entity with which it seeks to =tract and thea entity finds that the commission of the dhow was neither authorized, requested, commanded, nor performed by a director, officer or high :managerial agent in behalf of the corporation as provided in paragraph (2) of subsection (a) of Section 5-4 of this Code. ;33E-7. Klcbbackee (a) A person violates this Seethe' whey he bowiaghy either. (1) provides, attempts to provide or offers to provide any kick sok; (2) solicits, accepts or attempts to accept any kick/Jock or (3) inciludea, directly or indhectly, the amount of any kicidmck kited by paragraphs (1) or (2) of this subsection (a) in the contract price charged by a subcontractor to a prime contractor or a higher tier subcontractor or in the contract price chropd by e prime contractor to any unit of Siete or load government for a public eon 44. (b) Any person violates due section when he has received an offer of a kickback, or has been solicited to maks a kickback. and faits to report it to law enforcement officials, including but not limited to the Attorney General or the State's Attorney for the county in which the contract is to be performed.. (o) A violation of subsection (a) is a Class 3 felony. A violation of subsection (b) is a Chins 4 felony. 3 of 10 (d) Any unit of State of tical goverment may, in a civil action, recover a civil penalty from any person who knowingly engages in conduct which violates paragraph (3) of subsection (a) of this Section in twice the amount of each kickback involved in the violation. This subsection (d) shall in no way limit the ability of any unit of State of local government to recover monies or damages regarding public contract under any other law or ordinance. A civil action shall be barred anise the action is commenced within 6 years after the later of (1) the date on which the conduct establishing the cause of action occurred or (2) the date on which the unit of State of local govenunent knew or should have known that the conduct establishing the cause of action occurred. 033E-8. Bribery: Bribery of inspector employed by contractor. (a) A person commits bribery of an inspector when he offers to any parson employed by a contractor or subcontractor on any public project contracted for by any unit of State of local government any property or other thing of value with the intent that such offer is for the purpose of obtaining wrongtd certification or approval of the quality or completion of any goods or services supplied or performed in the course of work on such project. Violation of this subsection is a Class 4 f Tony. (b) Any limon employed by a contractor or subcontractor on any public project contracted for by any unit of State or local government who accepts any property or other thing of value knowing that such was intentionally offered for the purpose of influencing the certification or approval of the quality or completion of any goods or services supplied or peribrnred under subcontract to that contractor. and either before or afterwards issues such wrongful certification, commits a Class 3 felony. Failure to report such offer to law enforcement officials, including but not limited to the Attorney Quasi or the State's Attorney for the county in which the contract is performed, constitutes a Class 4 felony. Mets Comutigtl Ststntes. 20101. DIVISION 42.1 PUBLIC CONTRACTS 65 ILCS 5/11.42.1-1 Delinquent Taxpayers. f11-42.1-1. (a) Except as provided otherwise in this Section, a municipality may not enter into a contract or agreement with an individual or other entity that is delinquent in the payment of any tax administered by the Department of Revenue unless the individual or other entity is contesting. in accordance with the procedures established by the appropriate revenue Act. its liability fbr the tax or the amount of fax. Before awarding a connect, the municipality shall obtain a statement under oath from the individual or entity that no such taxes are delinquent. Making a false statement is a Class A miedenteanor. In addition, making a edge statement voids the contract and allows the municipality to recover all ansetonts paid to the imlivitbirel or entity under the contract in a civil action. A namicipaity may not regulate contracts with individuals or entitles that are delinquent in payment each taxes in a manner inconsistent with the Section. This Section is a limitation wrier subsection (1) of Section 6 of Mile Vile of the Minois Constitution on the concurrent exercise by home rule municipalities of powers and emotions exercised by the State. (b) For purposes adds Section, a person or other a ndty shall not be considered delinquent in the payment of a tax if the person or entity (1) has entered into an agreement with the Deportment of Revenue for the payment of all such taxes that ere due and (2) is in compliance with the agreement. In that cols, the swum statement required by the subsection (a) shall state those facts. (c) Notwithstanding the provisions of subsection (a), a municipality may enter into a contract with an irdividwrl or other entity that is delinquent in the payment of a tax if the contracting authority for the municipality determines that: (1) The contract is for goods or services vital to the public health, safety or welfare; and (2) The municipality is unable to acquire the goods or aeMces at a comparable price and of comparable quality from other sources. 4of10 CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION STATE OF 1 ) SS. COUNTY OF as part of its bid on a contract for AUXEMATED EXTERNAL DEFIBRILLATORS (general description of items) contracted for) with the City of Des Plaines, hereby certifies that said contractor is not barred from executing said contract as a result of a violation °Minch C4mgihd Starnes. 20I tt ARTICLE 33E. PUBLIC CDNNRACTS, 720 ILCS 5/33E-1, 5133E-3, 5/33E•4, 5/33E-7, 5/33E-8. Subscrthed and swam to before me by: This day of , 2013. Notary Public Authorised Agent of Contractor 5of10 CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION STATE OF ) SS. COUNTY OF . as part of its bid on a contract for (general description of item(s) contracted for) with the City of Des Phhines, hereby certified that said contractor le is compliance with the $tatntes. 2810: ACT 130 PREVAILING WAGE ACT, 820 ILCS 130).01. Subscribed and sworn to before me by: This day al; .2013. Notary Public By; 6of10 Authorized Agent of Contactor CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION STATE OF ) SS. COUNTY OF , as part of its bid on a contract for AUTOMATEIMITERNX!,,X=;,ATOR6 (general description of item(s) contracted for) with the City ofDes Plaines, hereby swears (or affrars) that said contractor is not delinquent in the payment of any tax administered by the Illinois Department ofRevenue (unless the contractor is contesting its liability the ake., in accordance with the appropriate pros), pursuant to maggip awl/lied ptatutes,;0IO Division 42.1 PUBLIC CONTRACTS 65 ILCS 5/11-42.1-1 DelinquentTaxpayers. Subsaied and awom to before me by: This day of ,2013. By. Authorized Agent of (tractor 7 of 10 CITY OF DES PLAINES CONTRACTOR'S PRE -AWARD CERTIFICATION STATE OF ) ) SS. COUNTY OF ) as part of its bid on a contract for AUTOMATED EXTERNAL DEFIBRILLATORS (general description of item(s) contracted for) with the City of Des Plaines, hereby certifies that said contractor is in compliance with the Illinois Cyan $tatutes.2010; ACT 470 EMPLOYMENT OF ILLINOIS WORKERS PUBLIC WORKS ACT, 30 ILCS 570. Subscribed and sworn to before ale by: This day of .2013. Noty Public By: Authorized Agent of Contractor 8 of 10 XNVIATION TO BID The Des Plaines Police Department is seeking competitive bide for the purchase of Automated External Defibrillators. The sealed bids shall be in the hands of City Clerk, 1420 Miner Street, Des Plaines, Illinois, before 3:00 P.M. on Friday March 29, 2013 at which time they will be opened. QKNERAL CONDITIONS The City of Des Plaines reserves the right to waive any technicalities and reject any or all bids. Bidders shall submit a firm bid. The outside of the bid must clearly identify the firm, individual or organization that is submitting the proposal. If accepted in writing by the CIty of Des Plaines, Illinois this bid shall constitute a valid agreement. THE CITY OF DES PLAINES RESERVES THE RIGHT TO WANE ANY TECHNICALITIES AND REJECT ANY OR ALL BIDS. BELSEUMEMAIKES Qn ntlty Description 25 Zoll AED Plus Automated External Defibrillators with cover for public safety for the Des Plaines Police Department use. Each unit shall include one CPR D Padz, one sleeve of batteries, LCD screen showing voice prompt messages, device advisory messages, elapsed time, shock count, and chest compression graph, operator's guide, and (5) five year limited warranty on AED. 25 Zoll AED Pius Pedi-Padz lI - Pediatric Multi Function Electrodes. Twenty Four (24) month shelf --life. 5 CPR-)-Padz One piece electrode pad with Real CPR Help. Supplied with Gloves, barrier mask, scissors, razor, wet wipe, and dry wipe. Five (5) year shelf - ifs. 25 Small Pelican Case with cut-outs for AED Plus. The tctai bid price shall include five (5) year warranty costs and all ding delivered to The Des Plaines Police Department. TOTAL BID PRICE; If this bid is accepted and the undereigned shall fail to contract as aforementioned, the City of Des Plaines shall, at its option, determine that the bidder has abandoned this bid and acceptance thereof shall be null and void and the forfeiture of security accompanying this proposal shall operate and the same shall be the property of the City of Des Plaines as liquidated damages. Please Call Technical Coordinator Tim Doherty (847) 391.5367 with questions 9ofI0 PROPOSAL. FOR: AUTOMATEQ [T RUAli PJIMBRILLAJ'ORS It is expressly understood and AID RETURN DATE: MARCH 39. 2613 agreed that the City Council of the City of Des Plaines reserves the right to Mahe any tecbnfcolltM and to refect say or aS hide. IF AN INDIVIDUAL Nowa of Bidder: Signature Doing busier as Address: City: State: Zip: Tel.: IFA PARTNERSHIP Name of Firm: By (Longhand Signature) Business Address: City: State: Zip: NAMES AND ADDRESSES OF ALL FIRM MEMBERS IFA CORPORATION Corporate Ns= A Corporation in tis State of Signed by: (Print Xr.rza here) Buswess Address: State:___ Tel.: NAMES OF OFFICERS: President: Treasurer Attest Secretary ACULECANO The foregoing proposal f hereby accepted by dee order of the City Council of the City of Des Plaines, this CITY CLERK 10 of 10 MAYOR CRY OF DES PLAINES ILLINOIS Consent Agenda Item #10 City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-6127 Fax: 847-391-5402 MEMORANDUM Date: January 23, 2013 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance Subj: 2013 Appropriation Ordinance Issue: In accordance with State law, the City is required to pass an annual appropriation ordinance within the first quarter of its fiscal year. This appropriation ordinance specifies the sums of money deemed necessary to defray all expenses and liabilities for the calendar year 2013. Analysis — Requirements of the Appropriation Ordinance: The appropriation ordinance serves as a limit on what may be spent during the current fiscal year. The purpose of the appropriation ordinance is to appropriate such sums of money as the municipality deems necessary to defray all of its necessary expenses and liabilities. The ordinance is to be set up by objects and purposes for which each line item of the appropriation is made, and each appropriation must be for a specific dollar amount. The purpose for the required specificity in the appropriation ordinance is to inform the taxpayers of the purposes for which the municipal revenues are to be expended since no fund can legally be expended for any purpose other than that for which it was appropriated. The Supreme Court has indicated that this right of the taxpayer is a substantial right of which the taxpayer may not be deprived. However, the courts have also indicated that municipalities are not required to specify every conceivable item on which they may spend money as long as the purposes indicated are sufficiently specific to advise the taxpayer of the type of expenditure to be made so that the taxpayer can make further specific inquiries with regard thereto if desired. Once the appropriation ordinance has been adopted, the Illinois Municipal Code provides that no contract shall be made or expense incurred unless an appropriation previously has been made concerning that contract or expense. The Code further provides that any contract made or expense incurred in violation of this provision is absolutely void (not merely voidable) and that no money of the municipality can be spent on account thereof (65 ILCS 5/8-1-7). This provision has been adhered to strictly by the courts. There are exceptions to this previous appropriation rule, and these are briefly outlined below: 1 1. Special Petition/Referendum - Appropriations may be made by special petition or referendum (See 65 ILCS 5/8-2-9). 2. Before Passage - Code §8-1-7 authorizes expenditures to be made pending the passage of the Appropriation Ordinance. 3. Supplemental Appropriation - By a two-thirds vote of all the corporate authorities, a municipality may adopt without further hearing a supplemental appropriation ordinance in an amount not to exceed the aggregate of any additional revenue that becomes available to the municipality or is estimated to be received by the municipality after the adoption of the appropriation ordinance. Also fund balances available when the annual appropriation ordinance was adopted but that were not appropriated at that time may also be included within a supplemental appropriation ordinance. However, the supplemental appropriation ordinance can apply only to the new revenues. 4. Transfer - By a two-thirds vote of all the corporate authorities, a municipality may make transfers of any amounts appropriated for one object or purpose to another object or purpose. No approval is necessary, however, for transferring appropriations for different line items within categories of objects and purposes. No such transfer may be made that would reduce the balance of the appropriation below an amount sufficient to cover "all obligations incurred or to be incurred against the appropriation" (65 ILCS 5/8-2-9). 5. Court Order - As a general exception, a municipality may separately appropriate to pay a judgment ordered by a court of competent jurisdiction. 6. Emergency - Section 8-1-6 of the Illinois Municipal Code provides one additional manner in which a municipality that has underestimated its needed appropriations may respond to community needs. In the event of an extreme emergency, the corporate authorities by a two-thirds vote may make additional appropriations for the purpose of making improvements or restoration as a result of any accident or casualty that took place after the annual appropriation ordinance was passed or to meet an unforeseen emergency after passage of the appropriation ordinance. "Emergency" is specifically defined as "a condition requiring immediate action to suppress or prevent the spread of disease, or to prevent or remove imminent danger to persons or property." Section 8-1-6 has limited application and cannot be used to correct errors or mere oversight made in the appropriation ordinance and process. 7. Bond Issue - Expenditures from a bond issue or special assessment can be made because the authorizing ordinances themselves are considered "appropriations." Finally, in order to avoid the problem of accurately forecasting 100 percent, even in general, the various items on which funds may be expended for the entire fiscal year, the courts have approved the use of an appropriation for contingencies. Thus, the corporate authorities need not follow the cumbersome route of first transferring from the contingency fund to another line item before paying out for unforeseen expenses. However, there is a limitation in that the contingency appropriation cannot exceed ten percent (10%) of the total budget. While this rule applies specifically to Budget -Officer municipalities, it is recommended that non -budget officer municipalities (such as the City) not exceed this rule as well. 2 The 2013 Appropriation Ordinance for the City of Des Plaines is $156.8 million, whereas the 2013 Budget for the City of Des Plaines is $125.8 million. The difference of $31 million is comprised of the following items: • $6.9 million related to Interdepartmental transfers of which is included in the budget document as a separate column and not included in the $125.8 million total above. • $4.4 million for a Contingency Reserve on the General Fund, Capital Projects Fund, Building Replacement Fund, Equipment Replacement Fund, Information Technology Replacement Fund and the Water/Sewer Fund. The $4.4 million was arrived at by taking 5% of each of the respective expenditure totals per Fund. As mentioned previously, 10% of the total Budget is allowed in terms of a contingency appropriation, (i.e., a maximum of $10 million for the City of Des Plaines), however, staff believes 5% of the above mentioned funds should be sufficient to cover any unforeseen flood or storm events, as well as be able to expend any unanticipated Grant revenues received in the upcoming year. • $6.8 million for the Des Plaines Public Library, which the City is required to appropriate funds for and that have not been included within the 2013 Budget total. • $7.33 million for Police and Fire Pensions ($3.66 million for the Police Pension and $3.67 million for the Fire Pension). This item is included within the General Fund expenditures of the Appropriation Ordinance to be in line with the audit. In addition, per the Appropriation Ordinance guidelines, the Police and Fire Pension expenditures need to be listed separately as indicated on the attached Ordinance therefore creating a double counting effect. • $4 million for the E-911 Service which is included as Des Plaines' only cost within the 2013 Budget, however the full cost is included in the Appropriation Ordinance as a separate line item. • $1.4 million of carry-over items included in the 2013 Appropriation partly comprised of water meters that have not been ordered by the Public Works Department ($192,000), Fire Department carry-over of $69,990 for a Station #1 generator and $400,000 for a ladder truck. Recommendation: Staff recommends the City Council pass and adopt the 2013 Appropriation Ordinance. w/Attachment: 2013 Appropriation Ordinance 3 CITY OF DES PLAINES ORDINANCE M - 3 - 13 AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION ORDINANCE" FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER 3L 2013. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: SECTION 1: That the following sums or so much thereof as hereby may be authorized by law, be and the same are hereby appropriated to pay all necessary expenses and liabilities of the City of Des Plaines, Cook County, Illinois, for the fiscal year beginning January 1, 2013 and ending December 31, 2013. Such appropriations are hereby made for the following objects and purposes: 1 Appropriation Fund 100 - General Fund Elected Office Department - Department 10 Salaries 194,840 Temporary Wages 51,260 FICA Contribution 18,827 IMRF Contribution 20,545 PPO Insurance Contribution 122,656 HMO Insurance Contribution 19,296 Dental Insurance Contribution 8,353 Life Insurance Contribution 151 Workers Compensation 399 Unemployment Compensation 314 RHS Plan Payout 1,500 Mayoral Expenses 2,400 Aldermanic Expenses 14,400 Membership Dues 34,300 Conferences 3,975 Training 500 Travel Expenses 1,000 Life Insurance Premiums 151 Departmental P&L Charges 2,899 Professional Services 110,000 Communication Services 10,100 Publication of Notices 14,000 Printing Services 5,000 R&M Equipment 100 R&M Vehicles 100 Office Supplies 6,500 Gasoline 250 Other Supplies 250 Publications 2,000 Equipment < $5,000 1,000 Postage & Parcel 250 Miscellaneous Expenses 4,500 Total Departmental Request 651,816 City Administration Department - Department 20 City Manager Division - Division 210 Salaries 228,515 Temporary Wages 24,949 FICA Contribution 18,700 IMRF Contribution 32,572 PPO Insurance Contribution 8,141 HMO Insurance Contribution 13,332 Dental Insurance Contribution 1,004 Life Insurance Contribution 184 Workers Compensation 396 Unemployment Compensation 323 2 Appropriation Membership Dues 4,400 Conferences 1,500 Training 1,000 Travel Expenses 250 Departmental P&L Charges 2,251 Professional Services 55,000 Communication Services 1,100 Printing Services 150 Miscellaneous Contractual Services 1,000 Office Supplies 1,500 Other Supplies 500 Uniforms 500 Publications 1,250 Postage & Parcel 150 Miscellaneous Expenses 750 Total Divisional Request 399,417 City Administration Department - Department 20 Legal Division - Division 220 Salaries 69,720 Temporary Wages 34,913 FICA Contribution 8,004 IMRF Contribution 10,346 PPO Insurance Contribution 19,811 Dental Insurance Contribution 1,219 Life Insurance Contribution 76 Workers Compensation 170 Unemployment Compensation 340 Training 250 Departmental P&L Charges 1,800 Professional Services 15,000 Legal Fees 300,000 Legal Fees - Labor & Employment 150,000 Recording Fees 1,500 Miscellaneous Contractual Services 1,000 Office Supplies 1,200 Postage & Parcel 450 Total Divisional Request 615,799 City Administration Department - Department 20 Information Technology Division - Division 230 Salaries 374,150 Temporary Wages 12,500 Overtime - Non Supervisory 4,000 FICA Contribution 29,347 IMRF Contribution 55,074 PPO Insurance Contribution 65,853 HMO Insurance Contribution 19,296 3 Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation RHS Plan Payout Membership Dues Conferences Training Travel Expenses Departmental P&L Charges Professional Services Communication Services Records Preservation Printing Services Bank & CC Fees Miscellaneous Contractual Services R&M Software R&M Equipment Office Supplies Printer Supplies Supplies - Equipment R&M Equipment < $5,000 Postage & Parcel Total Divisional Request City Administration Department - Department 20 Media Services Division - Division 240 Appropriation 6,311 335 615 554 3,408 165 1,500 7,000 400 2,117 3,875 77,860 20,000 19,500 280 450 144,080 33,294 700 19,000 1,000 6,575 250 909,489 Salaries FICA Contribution IMRF Contribution PPO Insurance Contribution HMO Insurance Contribution Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation Excess Sick Hour Payout Membership Dues Conferences Training Travel Expenses Departmental P&L Charges Communication Services Publication of Notices Printing Services Miscellaneous Contractual Services R&M Equipment Office Supplies 4 158,809 11,779 22,850 23,021 6,537 1,952 184 249 228 1,249 4,192 1,500 500 50 2,243 1,250 3,290 17,500 36,490 500 500 Appropriation Other Supplies 2,000 Uniforms 250 Publications 475 Equipment < $5,000 3,500 Postage & Parcel 16,150 Total Divisional Request 317,248 City Administration Department - Department 20 Human Resources Division - Division 250 Salaries 275,507 FICA Contribution 20,536 IMRF Contribution 39,837 PPO Insurance Contribution 16,281 HMO Insurance Contribution 19,296 Dental Insurance Contribution 1,967 Life Insurance Contribution 259 Workers Compensation 435 Unemployment Compensation 396 RHS Plan Payout 6,363 Membership Dues 1,910 Tuition Reimbursements 20,000 Conferences 1,500 Training 2,000 Travel Expenses 1,200 Pre -Employment Exams 12,000 Post -Employment Exams 2,000 Departmental P&L Charges 1,184 Professional Services 5,000 Communication Services 1,100 Publication of Notices 5,000 Printing Services 250 Miscellaneous Contractual Services 400 Office Supplies 1,700 Other Supplies 1,200 Uniforms 300 Publications 850 Postage & Parcel 50 Miscellaneous Expenses 4,000 Total Divisional Request 442,521 City Administration Department - Department 20 Health & Human Services Division - Division 260 Salaries 139,533 FICA Contribution 10,674 IMRF Contribution 20,707 PPO Insurance Contribution 15,920 Dental Insurance Contribution 747 Life Insurance Contribution 76 5 Appropriation Workers Compensation 226 Unemployment Compensation 228 Membership Dues 885 Training 2,000 Travel Expenses 100 Departmental P&L Charges 2,515 Excess Insurance 108 Communication Services 1,550 Printing Services 1,500 Miscellaneous Contractual Services 4,200 R&M Equipment 140 Subsidy - Community Outreach 2,500 Subsidy - Youth Commission 7,000 Subsidy - Senior Center 75,000 Subsidy - Social Service Agency 75,000 Subsidy - Senior Citizen Cab Service 35,100 Office Supplies 1,000 Other Supplies 3,000 Uniforms 500 Publications 225 Equipment < $5,000 250 Postage & Parcel 25 Total Divisional Request 400,709 Total Departmental Request 3,085,183 Finance Department - Department 30 Salaries 612,721 Temporary Wages 15,000 Overtime - Non Supervisory 5,787 Acting Out of Class & Night Premium 1,350 FICA Contribution 47,172 IMRF Contribution 88,422 PPO Insurance Contribution 109,223 HMO Insurance Contribution 28,944 Dental Insurance Contribution 8,431 Life Insurance Contribution 702 Workers Compensation 963 Unemployment Compensation 888 RHS Plan Payout 1,685 Membership Dues 1,275 Conferences 3,000 Training 2,750 Travel Expenses 250 Departmental P&L Charges 2,914 Professional Services 50,800 Communication Services 1,500 Administrative Services 33,600 Printing Services 4,500 6 Appropriation Bank & CC Fees 5,000 Miscellaneous Contractual Services 960 Office Supplies 4,000 Other Supplies 9,250 Uniforms 750 Publications 500 Equipment < $5,000 250 Postage & Parcel 13,650 Miscellaneous Expenses 250 Total Departmental Request 1,056,487 Community Development Department - Department 40 Building & Code Enforcement Division - Division 410 Salaries 911,754 Temporary Wages 12,000 Overtime - Non Supervisory 3,472 Acting Out of Class & Night Premium 1,000 FICA Contribution 68,934 IMRF Contribution 133,724 PPO Insurance Contribution 200,317 HMO Insurance Contribution 19,296 Dental Insurance Contribution 12,884 Life Insurance Contribution 972 Workers Compensation 22,630 Unemployment Compensation 1,441 Uniform Allowance 700 RHS Plan Payout 8,007 Membership Dues 1,370 Conferences 1,500 Training 5,590 Travel Expenses 100 Departmental P&L Charges 14,993 Professional Services 26,500 Communication Services 3,800 Publication of Notices 500 Printing Services 3,000 Miscellaneous Contractual Services 27,000 R&M Vehicles 250 Office Supplies 4,000 Other Supplies 800 Uniforms 2,000 Publications 2,700 Equipment < $5,000 500 Postage & Parcel 250 Miscellaneous Expenses 100 Furniture & Fixtures 1,000 Total Divisional Request 1,493,084 7 Appropriation Community Development Department - Department 40 Planning & Zoning Division - Division 420 Salaries 316,195 FICA Contribution 23,631 IMRF Contribution 45,841 PPO Insurance Contribution 35,731 HMO Insurance Contribution 22,027 Dental Insurance Contribution 4,059 Life Insurance Contribution 291 Workers Compensation 566 Unemployment Compensation 476 Membership Dues 2,175 Conferences 1,500 Training 2,330 Travel Expenses 100 Departmental P&L Charges 5,279 Professional Services 30,000 Publication of Notices 4,000 Printing Services 800 Recording Fees 1,500 Miscellaneous Contractual Services 5,000 Office Supplies 1,500 Uniforms 500 Publications 665 Postage & Parcel 300 Miscellaneous Expenses 100 Furniture & Fixtures 1,000 Total Divisional Request 505,566 Community Development Department - Department 40 Economic Development Division - Division 430 Professional Services 23,770 Printing Services 2,000 Office Supplies 500 Publications 1,150 Total Divisional Request 27,420 Total Departmental Request 2,026,070 Public Works & Engineering Department - Department 50 Administration Division - Division 100 Salaries 132,319 Overtime - Non Supervisory 250 FICA Contribution 9,676 IMRF Contribution 18,621 PPO Insurance Contribution 12,030 HMO Insurance Contribution 4,824 Dental Insurance Contribution 778 Life Insurance Contribution 119 8 Workers Compensation Unemployment Compensation Excess Sick Hour Payout RHS Plan Payout Membership Dues Conferences Training Travel Expenses Departmental P&L Charges Communication Services Administrative Services Waste Hauling & Debris Removal Printing Services Miscellaneous Contractual Services R&M Software Office Supplies Uniforms Publications Postage & Parcel Miscellaneous Expenses Computer Software Computer Hardware Total Divisional Request Public Works & Engineering Department - Department 50 Engineering Division - Division 510 Salaries Overtime - Non Supervisory FICA Contribution IMRF Contribution PPO Insurance Contribution HMO Insurance Contribution Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation Uniform Allowance Excess Sick Hour Payout RHS Plan Payout Membership Dues Conferences Training Travel Expenses Departmental P&L Charges Professional Services Communication Services Printing Services Licensing/Titles 9 Appropriation 334 175 1,000 1,589 5,200 1,500 500 100 13,132 1,750 6,500 4,000,000 11,000 4,000 2,000 1,100 300 100 12,000 200 25,000 6,500 4,272,597 536,650 6,942 40,454 77,386 29,937 54,778 4,543 432 3,056 805 400 1,993 2,664 1,200 1,500 1,200 200 12,791 2,500 2,700 100 310 Appropriation Office Supplies 2,500 Other Supplies 1,250 Uniforms 1,000 Publications 250 Postage & Parcel 150 Total Divisional Request 787,691 10 Appropriation Public Works & Engineering Department - Department 50 Geographic Information Systems Division - Division 520 Training 1,000 Miscellaneous Contractual Services 227,700 Office Supplies 500 Other Supplies 250 Total Divisional Request 229,450 Public Works & Engineering Department - Department 50 Streets & Grounds Maintenance Division - Division 530 Salaries 1,589,176 Temporary Wages 90,000 Overtime - Non Supervisory 200,000 Acting Out of Class & Night Premium 13,000 FICA Contribution 142,182 IMRF Contribution 234,277 PPO Insurance Contribution 158,882 HMO Insurance Contribution 183,788 Dental Insurance Contribution 20,682 Life Insurance Contribution 1,852 Workers Compensation 115,776 Unemployment Compensation 2,484 Uniform Allowance 9,900 RHS Plan Payout 18,099 Membership Dues 1,075 Training 5,000 Travel Expenses 75 Departmental P&L Charges 63,919 Professional Services 10,000 Communication Services 9,500 Waste Hauling & Debris Removal 45,000 Utility Locate Services 2,900 Printing Services 1,000 Licensing/Titles 200 Rentals - Equipment 750 Custodial Services 45,000 Tree Maintenance 400,000 Tree Plantings 50,000 Tow/Storage/Abandoned Fees 250 Miscellaneous Contractual Services 202,821 R&M Equipment 1,500 City Hall 238,273 Public Works 5,500 Police 9,000 Fire Station #1 35,000 Fire Station #2 2,000 Fire Station #3 1,200 Library 7,500 11 EMA Civic Center Parking Deck Other R&M Street Lights Office Supplies Supplies - Safety Supplies - Custodial Supplies - Tools & Hardware Supplies - Equipment R&M Supplies - Building R&M Supplies - Streetscape Supplies - Street R&M Street Light Supplies Street Sign Supplies Traffic Equipment & Material Graffiti Removal Supplies Other Supplies Electricity Ice Control Other Supplies Uniforms Publications Equipment < $5,000 Postage & Parcel Miscellaneous Expenses Total Divisional Request Public Works & Engineering Department - Department 50 Vehicle Maintenance Division - Division 540 Appropriation 2,000 1,000 156,200 50,000 600 3,500 20,000 5,200 1,500 38,500 9,000 100,000 4,000 20,000 3,700 1,500 5,000 145,000 3,000 1,000 1,150 100 5,000 50 100 4,494,661 Salaries Overtime - Non Supervisory Acting Out of Class & Night Premium FICA Contribution IMRF Contribution PPO Insurance Contribution HMO Insurance Contribution Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation Uniform Allowance RHS Plan Payout Membership Dues Training Departmental P&L Charges Communication Services Waste Hauling & Debris Removal Licensing/Titles 12 455,994 15,000 5,000 36,160 67,670 61,962 35,897 6,027 464 13,627 739 690 10,234 530 2,250 4,675 2,400 1,400 6,000 Appropriation Rentals - Uniforms 2,900 Miscellaneous Contractual Services 4,200 R&M Software 31,500 R&M Equipment 2,000 R&M Vehicles 40,000 Office Supplies 200 Supplies - Safety 500 Supplies - Tools & Hardware 3,000 Supplies - Equipment R&M 30,000 Supplies - Vehicle R&M 170,000 Natural Gas 700 Gasoline 350,000 Diesel 150,000 Uniforms 650 Equipment < $5,000 8,500 Total Divisional Request 1520,869 Total Departmental Request 11,305,268 Police Department - Department 60 Administration Division - Division 100 Salaries 207,740 FICA Contribution 6,743 IMRF Contribution 29,602 PPO Insurance Contribution 31,840 Dental Insurance Contribution 1,261 Life Insurance Contribution 184 Workers Compensation 2,614 Unemployment Compensation 653 Uniform Allowance 875 RHS Plan Payout 2,066 Membership Dues 1,575 Conferences 1,500 Training 2,000 Travel Expenses 100 Departmental P&L Charges 6,142 Communication Services 1,100 Office Supplies 1,000 Other Supplies 500 Postage & Parcel 150 Total Divisional Request 297,645 Police Department - Department 60 Uniformed Patrol Division - Division 610 Salaries 6,204,004 Overtime - Supervisory 58,000 Overtime - Non Supervisory 365,425 Secondary Employment 15,000 Court Pay 115,000 13 Appropriation Acting Out of Class & Night Premium 50,000 FICA Contribution 99,916 Police Pension Contribution 2,598,643 PPO Insurance Contribution 901,650 HMO Insurance Contribution 212,575 Dental Insurance Contribution 44,404 Life Insurance Contribution 5,562 Workers Compensation 112,784 Unemployment Compensation 9,890 Uniform Allowance 53,100 RHS Plan Payout 94,644 Membership Dues 1,730 Conferences 1,500 Training 54,750 Travel Expenses 400 Departmental P&L Charges 78,131 Communication Services 44,000 Dispatch Services 1,661,356 Printing Services 200 Miscellaneous Contractual Services 750 R&M Software 900 Office Supplies 4,000 Other Supplies 9,120 Uniforms 18,120 Equipment < $5,000 51,775 Postage & Parcel 200 Total Divisional Request 12,867,529 Police Department - Department 60 Criminal Investigation Division - Division 620 Salaries 1,906,751 Overtime - Supervisory 35,000 Overtime - Non Supervisory 167,075 Secondary Employment 3,296 Court Pay 40,000 Acting Out of Class & Night Premium 1,000 FICA Contribution 33,612 IMRF Contribution 12,506 Police Pension Contribution 763,924 PPO Insurance Contribution 272,946 HMO Insurance Contribution 64,426 Dental Insurance Contribution 13,884 Life Insurance Contribution 1,609 Workers Compensation 33,126 Unemployment Compensation 2,941 Uniform Allowance 15,125 RHS Plan Payout 51,317 Membership Dues 4,240 14 Appropriation Training 5,925 Travel Expenses 150 Departmental P&L Charges 21,995 Communication Services 9,650 Rentals - Other 500 Miscellaneous Contractual Services 8,875 R&M Equipment 250 Office Supplies 2,000 Uniforms 200 Publications 80 Equipment < $5,000 500 Postage & Parcel 250 Total Divisional Request 3,473,153 Police Department - Department 60 Support Services Division - Division 630 Salaries 1,954,601 Temporary Wages 270,000 Overtime - Non Supervisory 51,129 Secondary Employment 40,000 Court Pay 1,500 Acting Out of Class & Night Premium 8,500 FICA Contribution 132,512 IMRF Contribution 178,183 Police Pension Contribution 298,948 PPO Insurance Contribution 356,486 HMO Insurance Contribution 96,481 Dental Insurance Contribution 18,366 Life Insurance Contribution 2,182 Workers Compensation 25,120 Unemployment Compensation 2,674 Uniform Allowance 11,225 RHS Plan Payout 35,702 Membership Dues 10,150 Conferences 1,500 Training 32,700 Travel Expenses 150 Departmental P&L Charges 27,421 Professional Services 8,125 Communication Services 11,500 Printing Services 15,000 Animal Control 37,000 Tow/Storage/Abandoned Fees 2,500 Miscellaneous Contractual Services 21,650 R&M Equipment 10,850 R&M Vehicles 10,100 R&M Police Range 9,000 Office Supplies 11,000 15 Appropriation Supplies - Community Relations 18,000 Supplies - Police Range 64,130 Street Sign Supplies 1,300 Other Supplies 13,540 Uniforms 10,400 Publications 1,380 Equipment < $5,000 6,000 Postage & Parcel 500 Meals 5,000 Miscellaneous Expenses 200 Total Divisional Request 3,812,705 Total Departmental Request 20,451,032 Emergency Management Agency Department - Department 65 Salaries 51,402 FICA Contribution 3,932 IMRF Contribution 7,628 Workers Compensation 89 Unemployment Compensation 28 Membership Dues 175 Training 1,720 Travel Expenses 50 Pre -Employment Exams 750 Departmental P&L Charges 6,822 Communication Services 10,390 Miscellaneous Contractual Services 5,000 R&M Equipment 42,176 Office Supplies 1,500 Supplies - Equipment R&M 225 Other Supplies 3,000 Uniforms 5,000 Equipment < $5,000 7,000 Miscellaneous Expenses 1,300 Total Departmental Request 148,187 Fire Department - Department 70 Administration Division - Division 100 Salaries 673,497 Overtime - Non Supervisory 1,158 FICA Contribution 26,048 IMRF Contribution 36,649 Fire Pension Contribution 160,024 PPO Insurance Contribution 112,614 Dental Insurance Contribution 6,957 Life Insurance Contribution 584 Workers Compensation 59,113 Unemployment Compensation 1,093 Uniform Allowance 3,000 16 Appropriation RHS Plan Payout 6,882 Membership Dues 9,068 Conferences 3,000 Training 2,200 Travel Expenses 100 Departmental P&L Charges 11,897 Professional Services 1,000 Communication Services 4,600 Printing Services 75 Office Supplies 1,400 Other Supplies 250 Uniforms 500 Publications 500 Equipment < $5,000 5,900 Postage & Parcel 75 Miscellaneous Expenses 200 Total Divisional Request 1,128,384 Fire Department - Department 70 Emergency Services Division - Division 710 Salaries 8,166,747 Overtime - Supervisory 225,000 Overtime - Non Supervisory 475,000 Acting Out of Class & Night Premium 27,285 FICA Contribution 129,591 Fire Pension Contribution 3,423,743 PPO Insurance Contribution 1,529,636 HMO Insurance Contribution 206,867 Dental Insurance Contribution 99,720 Life Insurance Contribution 7,296 Workers Compensation 978,567 Unemployment Compensation 12,656 Uniform Allowance 62,500 RHS Plan Payout 101,671 Membership Dues 19,837 Training 45,200 In -Service Training 17,200 Travel Expenses 150 Post -Employment Exams 32,000 Departmental P&L Charges 74,348 Professional Services 8,500 Communication Services 6,000 Dispatch Services 341,726 Printing Services 1,500 Licensing/Titles 1,225 Leases 1,200 R&M Equipment 30,200 R&M Vehicles 200 17 Appropriation Office Supplies 2,200 Supplies - Custodial 16,500 Supplies - Equipment R&M 16,000 Other Supplies 33,500 Uniforms 30,500 Publications 100 Equipment < $5,000 75,560 Postage & Parcel 1,000 Miscellaneous Expenses 275 Furniture & Fixtures 12,000 Total Divisional Request 16,213,200 Fire Department - Department 70 Fire Prevention Division - Division 720 Salaries 347,295 Overtime - Non Supervisory 4,300 Acting Out of Class & Night Premium 4,080 FICA Contribution 13,336 IMRF Contribution 8,295 Fire Pension Contribution 87,274 PPO Insurance Contribution 65,853 Dental Insurance Contribution 3,658 Life Insurance Contribution 260 Workers Compensation 25,035 Unemployment Compensation 513 Uniform Allowance 1,500 RHS Plan Payout 7,093 Membership Dues 400 Training 9,650 Departmental P&L Charges 7,237 Communication Services 2,250 Printing Services 900 18 Appropriation Rentals - Equipment 1,600 R&M Vehicles 50 Office Supplies 1,300 Other Supplies 1,600 Uniforms 300 Publications 1,230 Equipment < $5,000 1,000 Miscellaneous Expenses 600 Total Divisional Request 596,609 Total Departmental Request 17,938,193 Fire & Police Commission Department - Department 75 Membership Dues 400 Training 1,500 Travel Expenses 200 Pre -Employment Exams 30,600 Post -Employment Exams 22,000 Professional Services 2,000 Publication of Notices 7,500 Office Supplies 250 Publications 500 Postage & Parcel 100 Miscellaneous Expenses 600 Total Departmental Request 65,650 Overhead Department - Department 90 Membership Dues 50 Medicare Retiree Subsidy 8,825 Communication Services 223,800 Administrative Services 25,000 AMB Fee Processing Services 72,000 Printing Services 4,550 Leases 4,500 Miscellaneous Contractual Services 8,500 Subsidy - Historical Museum 35,000 Subsidy - Transfer to PSEBA 65,542 Incentive - O'Hare Auto Group 85,000 Incentive - Wal-Mart 350,000 Office Supplies 2,500 Supplies - Equipment R&M 1,600 Postage & Parcel 45,000 Transfer to Equipment Replacement Fund 2,000,000 Transfer to IT Replacement Fund 125,000 Transfer to Other Funds 500,000 General Fund Contingency 3,014,117 Total Departmental Request 6,570,984 Total General Fund Request 63,298,871 19 Appropriation Fund 201- TIF #1 Downtown Fund Temporary Wages 5,000 FICA Contribution 383 Workers Compensation 170 Departmental P&L Charges 3,636 Professional Services 792,546 Legal Fees 10,000 Printing Services 500 Custodial Services 20,000 City Maintenance 125,000 Miscellaneous Contractual Services 36,200 R&M Buildings & Structures 75,000 R&M Street Lights 20,000 Subsidy - Winter Decoration 35,000 Subsidy - Economic Development 192,100 Subsidy - Business Assistance 50,000 Incentive - Facade Rehab 100,000 Supplies - Streetscape 25,000 Wholesale Water 150 Natural Gas 1,000 Electricity 10,000 Other Supplies 210,000 Equipment 64,000 Improvements 3,142,500 Principal 1,380,865 Interest - Change 442,500 Bank/Trust/Agency Fees 1,350 Total TIF #1 Downtown Fund Request 6,742,901 Fund 203 - TIF #3 Wille Road Fund Departmental P&L Charges 6 Miscellaneous Contractual Services 10,000 Subsidy - Economic Development 6,260 Principal 165,000 Interest - Change 402,647 Bank/Trust/Agency Fees 1,950 Total TIF #3 Wille Road Fund Request 585,863 Fund 204 - TIF #4 Five Corners Fund Departmental P&L Charges 126 Professional Services 39,733 Legal Fees 10,000 Miscellaneous Contractual Services 25,000 Subsidy - Economic Development 45,380 Incentive - Sales Tax Rebate 2,000 Supplies - Streetscape 5,000 Improvements 473,712 20 Appropriation Total TIF #4 Five Corners Fund Request 600,950 Fund 205 - TIF #5 Perry/Lee Fund Professional Services 16,768 Principal 90,000 Interest - Change 19,612 Bank/Trust/Agency Fees 100 Total TIF #5 Perry/Lee Fund Request 126,480 Fund 206 - TIF #6 Mannheim/Higgins Fund Departmental P&L Charges 209 Professional Services 28,000 Legal Fees 25,000 Miscellaneous Contractual Services 100,000 Subsidy - Economic Development 62,515 Postage & Parcel 52 Improvements 2,000,000 Principal 725,000 Interest - Change 395,232 Bank/Trust/Agency Fees 1,450 Total TIF #6 Mannheim/Higgins Fund Request 3,337,458 Fund 230 - Motor Fuel Tax Fund Professional Services 66,325 Sidewalk Improvements 207,500 Street Crack Filling 30,000 Street Pavement Markings 40,000 R&M Traffic Signals 47,274 Electricity 232,000 Ice Control 250,000 Improvements 1,182,911 Total Motor Fuel Tax Fund Request 2,056,010 Fund 240 - CDBG Fund Salaries 40,727 FICA Contribution 3,116 IMRF Contribution 6,044 HMO Insurance Contribution 3,807 Dental Insurance Contribution 218 Life Insurance Contribution 44 Subsidy - Emergency Shelter 440 Subsidy - Shared Housing 5,720 Subsidy - Day Care Assistance 7,051 Subsidy - Residential Rehab 108,475 Subsidy - Public Facility Rehab 100 Subsidy - Housing Counsel 4,600 Subsidy - Homeless Prevention 6,825 Subsidy - Employment Counseling 5,720 21 Appropriation Subsidy - Affordable Housing 1,785 Subsidy - Transitional Housing 5,540 Subsidy - Rental Assistance 2,686 Improvements 89,244 Total CDBG Fund Request 292,142 Fund 250 - Grant Projects Fund Overtime - Non Supervisory 36,000 Professional Services 138,276 Improvements 1,786,510 Total Grant Projects Fund Request 1,960,786 Fund 270 - Gaming Tax Fund Cont Obligation - State Payments 10,000,000 Cont Obligation - Municipalities 3,604,000 Transfer to Capital Projects Fund 3,600,000 Total Gaming Tax Fund Request 17,204,000 Fund 300 - Debt Service Fund Principal 75,000 Interest - Change 30,400 Bank/Trust/Agency Fees 500 Total Debt Service Fund Request 105,900 Fund 400 - Capital Projects Fund Salaries 267,717 Temporary Wages 13,000 Overtime - Non Supervisory 10,000 FICA Contribution 22,255 IMRF Contribution 39,729 PPO Insurance Contribution 35,731 HMO Insurance Contribution 19,296 Dental Insurance Contribution 3,544 Life Insurance Contribution 313 Workers Compensation 1,451 Unemployment Compensation 381 Uniform Allowance 200 RHS Plan Payout 7,647 Conferences 1,500 Training 2,000 Travel Expenses 100 Departmental P&L Charges 37,319 Professional Services 183,412 Legal Fees 1,000 Communication Services 3,500 Administrative Services 3,100 Records Preservation 15,000 Printing Services 400 22 Appropriation Licensing/Titles 62 Recording Fees 500 Sidewalk Improvements 661,312 Miscellaneous Contractual Services 1,500 R&M Equipment 1,100 Police 148,600 Supplies - Capital Maintenance 70,000 Postage & Parcel 5,000 Improvements 5,189,868 Principal 4,440,000 Interest - Change 821,211 Bank/Trust/Agency Fees 1,750 Transfer to Grant Projects Fund 272,004 Transfer to Other Funds 25,000 Capital Projects Fund Contingency 606,130 Total Capital Projects Fund Request 12,912,633 Fund 410 - Equipment Replacement Fund Professional Services 39,995 Equipment < $5,000 73,100 Equipment 598,168 Vehicles 522,000 Principal 12,500 Equipment Replacement Fund Contingency 38,789 Total Equipment Replacement Fund Request 1,284,552 Fund 420 - IT Replacement Fund Leases 36,300 Other Supplies 2,900 Computer Software 48,850 Computer Hardware 102,965 IT Replacement Fund Contingency 9,551 Total IT Replacement Fund Request 200,566 Fund 500 - Water/Sewer Fund Principal 365,000 Interest - Change 14,600 Bank/Trust/Agency Fees 450 Total Non -Divisional Request 380,050 Fund 500 - Water/Sewer Fund Engineering Division - Division 510 Salaries 108,549 Overtime - Non Supervisory 6,942 FICA Contribution 8,843 IMRF Contribution 16,109 PPO Insurance Contribution 23,021 Dental Insurance Contribution 1,578 23 Appropriation Life Insurance Contribution 130 Workers Compensation 679 Unemployment Compensation 166 Uniform Allowance 100 Membership Dues 570 Training 2,200 Travel Expenses 100 Departmental P&L Charges 1,811 Professional Services 1,500 Communication Services 1,100 Printing Services 100 Licensing/Titles 62 Office Supplies 250 Other Supplies 500 Publications 500 Postage & Parcel 50 Total Divisional Request 174,860 Fund 500 - Water/Sewer Fund Water Systems Division - Division 550 Salaries 1,653,057 Temporary Wages 25,000 Overtime - Non Supervisory 141,273 Acting Out of Class & Night Premium 30,000 FICA Contribution 139,130 IMRF Contribution 242,995 PPO Insurance Contribution 264,387 HMO Insurance Contribution 127,712 Dental Insurance Contribution 24,514 Life Insurance Contribution 1,841 Workers Compensation 64,721 Unemployment Compensation 2,696 Uniform Allowance 8,260 Excess Sick Hour Payout 1,000 RHS Plan Payout 14,269 Membership Dues 1,100 Training 3,725 Travel Expenses 50 Departmental P&L Charges 46,081 Communication Services 10,700 Waste Hauling & Debris Removal 50,000 Utility Locate Services 2,700 Printing Services 2,200 Licensing/Titles 200 Rentals - Equipment 250 Water Sample Testing 12,700 Miscellaneous Contractual Services 8,800 R&M Software 2,400 24 Appropriation R&M Equipment 7,500 R&M Vehicles 4,000 Public Works 15,000 R&M Water Distribution System 8,000 Office Supplies 500 Supplies - Safety 4,500 Supplies - Tools & Hardware 5,500 Supplies - Equipment R&M 6,500 Supplies - Vehicle R&M 9,000 Supplies - Building R&M 1,500 Supplies - Streetscape 6,000 Other Supplies 1,000 Water Meters 352,000 Other 165,000 Wholesale Water 6,200,000 Natural Gas 9,000 Gasoline 40,000 Diesel 13,000 Electricity 180,000 Water Treatment Chemicals 9,300 Other Supplies 250 Uniforms 950 Equipment < $5,000 13,000 Postage & Parcel 4,900 Total Divisional Request 9,938,161 Fund 500 - Water/Sewer Fund Sewer Systems Division - Division 560 Salaries 736,780 Temporary Wages 10,000 Overtime - Non Supervisory 52,000 Acting Out of Class & Night Premium 8,000 FICA Contribution 61,570 IMRF Contribution 109,338 PPO Insurance Contribution 96,493 HMO Insurance Contribution 109,813 Dental Insurance Contribution 12,984 Life Insurance Contribution 842 Workers Compensation 65,395 Unemployment Compensation 1,160 Uniform Allowance 4,050 RHS Plan Payout 8,598 Membership Dues 130 Conferences 1,000 Training 1,500 Travel Expenses 50 Departmental P&L Charges 22,509 Communication Services 9,000 25 Appropriation Waste Hauling & Debris Removal 7,500 Utility Locate Services 2,700 Printing Services 2,000 Licensing/Titles 200 Rentals - Equipment 250 Miscellaneous Contractual Services 11,300 R&M Software 1,800 R&M Equipment 2,000 R&M Vehicles 4,000 R&M Sewer System 30,000 Subsidy - Sewer Lateral Program 50,000 Subsidy - Flood Assistance 175,000 Office Supplies 300 Supplies - Safety 2,000 Supplies - Tools & Hardware 2,000 Supplies - Equipment R&M 9,000 Supplies - Vehicle R&M 10,000 Supplies - Streetscape 1,500 Supplies - Sewer System Maintenance 45,000 Gasoline 31,000 Diesel 12,200 Electricity 25,000 Other Supplies 400 Uniforms 2,100 Publications 100 Equipment < $5,000 6,900 Postage & Parcel 1,500 Equipment 9,800 Total Divisional Request 1,756,762 26 Fund 500 - Water/Sewer Fund Equipment Replacement Division - Division 570 Appropriation Equipment 134,000 Total Divisional Request 134,000 Fund 500 - Water/Sewer Fund CIP Water/Sewer - Division 580 Professional Services 301,852 Improvements 1,175,316 Water/Sewer Fund Contingency 713,571 Total Divisional Request 2,190,739 Fund 500 - Water/Sewer Fund Finance Department - Department 30 Salaries 323,359 Temporary Wages 7,500 Overtime - Non Supervisory 2,739 FICA Contribution 25,329 IMRF Contribution 47,986 PPO Insurance Contribution 62,821 HMO Insurance Contribution 28,944 Dental Insurance Contribution 5,274 Life Insurance Contribution 410 Workers Compensation 524 Unemployment Compensation 476 RHS Plan Payout 3,477 Training 500 Departmental P&L Charges 2,135 Professional Services 12,500 Communication Services 275 Administrative Services 75,500 Printing Services 2,000 Bank & CC Fees 22,000 R&M Software 12,000 R&M Equipment 900 Office Supplies 750 Equipment < $5,000 500 Postage & Parcel 26,400 Total Departmental Request 664,299 Total Water Fund Request 15,238,871 Fund 510 - City Owned Parking Fund Departmental P&L Charges 2,456 Communication Services 5,000 R&M Equipment 1,500 R&M Parking Lots 15,000 Supplies - Tools & Hardware 100 Supplies - Equipment R&M 500 27 Appropriation Supplies - Parking Lots 6,000 Electricity 125,000 Total City Owned Parking Fund Request 155,556 28 Appropriation Fund 520 - Metra Leased Parking Fund Departmental P&L Charges 170 Departmental Services 36,516 Miscellaneous Contractual Services 3,360 R&M Equipment 9,800 R&M Parking Lots 3,500 Supplies - Parking Lots 1,250 Electricity 12,000 Total Metra Leased Parking Fund Request 66,596 Fund 600 - Risk Management Fund Membership Dues 500 Post -Employment Exams 5,000 Substance Abuse Program 5,000 MICA Premium 2,500,000 MICA Deductible 30,000 Excess Insurance 125,000 Workers' Comp Expense 41,000 Unemployment Claims 50,000 Claims Administration Fee 3,400 Self Insured P&L Expense 75,000 Professional Services 2,500 Miscellaneous Contractual Services 2,000 Total Risk Management Fund Request 2,839,400 Fund 610 - Health Benefits Fund PPO Insurance Premiums 6,831,583 HMO Insurance Premiums 1,699,184 Dental Insurance Premiums 476,791 Life Insurance Premiums 141,340 Medicare Retiree Subsidy 26,357 Early Retirement Incentive 371,284 Employee Assistance Program 9,000 Professional Services 5,000 Miscellaneous Contractual Services 13,000 Total Health Beneftis Fund Request 9,573,539 Fund 900 - Library Fund Salaries 2,875,901 FICA Contribution 216,328 IMRF Contribution 363,636 PPO Insurance Contribution 275,713 HMO Insurance Contribution 99,504 Dental Insurance Contribution 25,543 Life Insurance Contribution 4,100 Workers Compensation 13,500 Unemployment Compensation 78,000 29 Appropriation RHS Plan Payout 1,500 Legal Fees 9,000 Professional Services 362,000 Communication Services 34,100 Integrated Library System 98,500 Conferences 5,000 Training 5,000 Membership Dues 7,000 Publication of Notices 2,000 Departmental P&L Insurance 33,000 R&M Equipment 112,650 R&M Buildings/Structures-Library 132,150 R&M Vehicles 1,000 Book Binding & Repair 500 Equipment Rental 31,300 Custodial Services 47,400 Waste Hauling Debris & Removal 6,000 Pre -Employment Physicals 250 Bank/CC Fees 1,800 Mileage 500 Special Events 38,800 Misc Contractual Services 84,300 Office Supplies 105,300 Meals 2,000 Other Supplies 5,200 Custodial Supplies 28,300 Postage & Parcel 15,000 Printing Services 6,500 Water Purchase 6,000 Publications 818,000 Natural Gas 26,000 Gasoline 1,000 Computer Hardware 7,300 Computer Software 39,770 Furniture & Fixtures 15,200 Transfer to Capital Project Fund 300,000 Contingency Reserve 75,000 Library Per Capita Grant 58,000 Total Library Fund Budget 6,474,545 Fund 905 - Library Capital Projects Fund Professional Services 15,000 Computer Software 55,000 Computer Hardware 45,000 Furniture & Fixtures 82,000 Equipment 60,000 Improvements 96,000 Total Library Capital Projects Fund Budget 353,000 30 Fund 950 - Emergency Communications Fund Appropriation Salaries 2,192,439 Temporary Wages 25,000 Overtime - Supervisory 9,051 Overtime - Non Supervisory 38,133 Acting Out of Class & Night Premium 5,000 FICA Contribution 170,548 IMRF Contribution 330,802 PPO Insurance Contribution 391,057 HMO Insurance Contribution 19,296 Dental Insurance Contribution 22,137 Life Insurance Contribution 2,218 Workers Compensation 12,419 Unemployment Compensation 5,184 RHS Plan Payout 16,105 Membership Dues 404 Conferences 2,500 Training 5,770 In -Service Training 4,000 Travel Expenses 333 Departmental P&L Charges 16,838 Professional Services 176,800 Legal Fees 2,500 Legal Fees - Labor & Employment 10,000 Communication Services 173,943 Printing Services 700 Licensing/Titles 1,120 Leases 99,688 Custodial Services 5,676 Miscellaneous Contractual Services 21,300 R&M Software 140,626 R&M Equipment 94,600 Office Supplies 6,000 Supplies - Equipment R&M 1,000 Other Supplies 1,850 Uniforms 15,033 Publications 120 Equipment < $5,000 7,000 Postage & Parcel 200 Total Emergency Communications Fund Budget 4,027,390 31 Appropriation RECAPITULATION OF APPROPRIATIONS BY FUND GENERAL FUND 63,298,871 CDBG 292,142 TIF FUND #1/DOWNTOWN 6,742,901 TIF FUND #3/W. WILLE RD 585,863 TIF FUND #4/RIVER/RAND 600,950 TIF FUND #5/LEE/PERRY 126,480 TIF FUND #6/MANNHEIM/HIGGINS 3,337,458 GRANT FUNDED PROJECTS FUND 1,960,786 GAMING TAX FUND 17,204,000 DEBT SERVICE FUND 105,900 MOTOR FUEL TAX FUND 2,056,010 CAPITAL PROJECTS FUND 12,912,633 EQUIPMENT REPLACEMENT FUND 1,284,552 IT REPLACEMENT FUND 200,566 EMERGENCY COMMUNICATIONS 4,027,390 WATER/SEWER FUND 15,238,871 METRA -LEASED PARKING LOTS 66,596 CITY -OWNED PARKING LOTS 155,556 RISK MANAGEMENT 2,839,400 HEALTH BENEFITS 9,573,539 POLICE PENSION FUND 3,661,515 FIRE PENSION FUND 3,671,041 LIBRARY FUND 6,474,545 LIBRARY CAPITAL PROJECTS 353,000 TOTAL APPROPRIATION 156,770,564 32 SECTION 2: It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. SECTION 3: That this Appropriation Ordinance is adopted pursuant to procedures set forth in the Illinois Municipal Code. SECTION 4: That the City Clerk be and hereby is authorized and directed to publish this Ordinance in pamphlet form, and this Ordinance shall be in full force and effect upon its adoption, approval, and publication as provided by law. SECTION 5: That if any section, subdivision, or sentence of this Ordinance shall for any reason be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portion and provisions of this Ordinance. PASSED this day of , 2013 APPROVED this day of , 2013 VOTE: Ayes Nays Absent ACTING MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2013. CITY CLERK Peter M. Friedman, General Counsel Legal\Ord\Finance\2013 Appropriation Ord Preamble 33 CIIYOF DES PLAINES ILLINOIS Consejt Agenda Item #11 City of Des Plaines Community Development Planning & Zoning Division 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: January 15, 2013 Michael G. Bartholomew, MCP, LEED AP, City Manager Alexander Dambach, AICP, PP, Director of Community and Economic Development From: Scott 'Mangum, AICP, Serxior Planner Alel Subject: Zoning Ordinance Map Amendment, 30 N. Des Plaines River Road, :2 -075 -MAP 7 ssue: The petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to reclassify the property from the C-2 Limited Office Commercial Zoning District to the C-3 General Commercial Zoning District. Analysis: In analyzing this request, the staff considered the following information: General Information Petitioner: Samir and Avani Patel, 364 Dover Drive, Des Plaines, IL 60018 Owner: Patel Family Limited Partnership, 30 N. Des Plaines River Road, Des Plaines, IL 60016 Address: 30 N. Des Plaines River Road PIN: 09-08-402-008-0000 Case Nu rnbei : 12 -075 -MAP Existing Land Use: Multi tenant building Existing Zoning: C-2, Limited Office Commercial Street Classification: The adjacent section of River Road is listed as an arterial in the Page 1 of 4 Comprehensive Plan. Comprehensive Nan: The Comprehensive Plan recommends a Community Commercial use for the site. The applicants, Samir and Avani Patel, have requested to change the zoning of the lot at 30 N. Des Plaines River Road from C-2, Limited Office Commercial, to C-3, General Commercial. The irregularly shaped, approximately 15,565 square foot lot has 102 feet of frontage on Des Plaines River Road. Two one-story brick buildings, 5,236 and 2,400 square -feet in size, are located on the lot. Ten parking spaces are located in front of the buildings. The applicant has requested the rezoning from the more restrictive C-2 Zoning District to the less restrictive C-3 Zoning District in order to be able to attract a wider range of tenants. The buildings are currently partially occupied with office and storage uses. The list of allowable uses in the C-2 Districts is limited, with the goal of the district being "to preserve existing office development and provide locations for the development of new office locations." Whereas, the purpose of the C-3 General Commercial District is "to accommodate a variety of businesses in locations to serve the community of Des Plaines." Generally, the area to the north of the subject property is developed with office uses including Holy Family Medical Center. Additionally, an office building is located at the southwest corner of Golf and River Roads. The properties to the south of the subject property are developed with more intense industrial uses and are zoned M-1, Limited Manufacturing. The properties to the west along Golf Road are also mostly located within the C-2 zoning district. The adjacent property located at 6 N. River Road (northwest corner of Redeker and River Roads) was rezoned from C-2 to C-3 earlier this year as well as the property at 1345 Golf Road/16 Mary Street. Both the 2007 Comprehensive Plan and Five Corners Redevelopment Plan for TIF #4 contemplate large format retail commercial development in the area. The C-3 Zoning District is more compatible with this type of development. Standards for a Zoning Mao Amendment To analyze this map amendment request, the standards for amendments contained in Section 3.7- 5 of the Zoning Ordinance were used. Following is a discussion of those standards: A. Whether the proposed amendment is consistent with the goals, objectives, and policies contained in the Comprehensive Plan. The 2007 City of Des Plaines Comprehensive Plan recommends Community Commercial 1 ses for these sites. The C-3 zoning district permits a number of commercial uses by right and allows other more intense commercial uses with a conditional use permit. Page 2 of 4 B. Whether the proposed amendment is compatible with the current conditions and the overall character of existing developments in the immediate area. The current conditions around the site include a variety of commercial and industrial uses including offices to the north. Adjacent uses to the south are more intense and industrial in nature. The proposed zoning change would be more compatible with the properties to the south, but could introduce uses that would be less compatible with the office buildings to the north. C. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to the property. The public facilities and the public services provided by the City of Des Plaines are adequate. If the zoning amendment is approved, no expansion of public facilities or services will be necessary. D. Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction. The existing buildings could be reused with a greater number of commercial uses; however, some of the more intense uses may be less compatible with the existing office developments that are encouraged in the adjacent C-2 Zoning District. The C-2 and C-3 zoning district bulk requirements are identical so the map amendment would not affect the scale of building that could occur on the site. E. Whether the proposed amendment reflects responsible standards for development and growth. The proposed map amendment to reclassify the properties to C-3, General Commercial is compatible with the Comprehensive plan. The size of the parcel involved in the request is not large enough to accommodate a development of a size that would produce a significant amount of growth. Recommendations: The Plan Commission, after having heard and fully considering the evidence, voted (4-0) to recommend approval of the zoning map amendment as proposed. Based on the above analysis, the Community Development Department recommends approval of the requested zoning map amendment to change the zoning classification to C-3, General Commercial. Staff recommends that the property should be classified into a zoning district that is in greater conformance with the Comprehensive Plan. Under Scction 3.7-4-D of the Zoning Ordinance (Amendments) the City Council has the final authority on the proposal. It is recommended that this matter be placed on the February 4, 2013, City Council Committee of the Whole agenda. Page 3 of 4 SM/sm Attachments: Attachment 1: Attachment 2: Attachment 3: Attachment 4: Attachment 5: Attachment 6: Petitioner's Map Amendment Application and supporting documentation Location Map Site and Context Photos Commercial Use Matrix Draft Minutes of the January 14, 2013 Plan Commission Hearing Letter from Plan Commission to the Mayor Exhibits: Ordinance authorizing Zoning Map Amendment from C-2 to C-3 for 30 N. Des Plaines River Road. Exhibit A: Plat of Survey for 30 N. Des Plaines River Road prepared by George D. Harker & associated, and dated November 26, 2012. Exhibit B: Map of Current Zoning Classifications Page 4of4 CITY OF DES PLAINES PLAN COMMISSION 1420 MINER STREET DES PLAINES, IL 60016 MAP/TEXT AMENDMENT APPLICATION it& DO NOT WRITE IN THIS SPACE — FOR OFFICE USE ONLY Address of Property 30 A J . -el \J cR Rd Case # I a • 075 MC' Property Located in: Floodplain Yes X No Floodway Yes )( No 4-u Fee Paid/Receipt Number 3 30 Amount da06O Date la Date Legal Notice Published (Journal & Topics Newspaper) _ Scheduled Hearing Date ) 1 `1" 13 at 7:00 P.M. in Room 101, City Hall Action by Plan Commission/City Council _ 1. Address of Property 30 14 Ri JC I gO D/ DE j P LAI tiE S 2. An Amendment is requested to the City of Des Plaines Zoning Ordinance to change _-f"f A P as follows: (Map or Text) 3. A Map Amendment is requested to change the present zoning district from. L (Present Zoning District) to G on the following described property (fill in or attach legal description). (Proposed Zoning District) 4. A Text Amendment is requested to revise / add / delete as follows: (Circle One) (Section/Paragraph) 5. Property Index Number 0 �� — 0 0 -. -- l: 0 (From a recent tax bill or township assessor's office) 6. Present Use of Property U F r I U N D U i; Pr & (-; 3 1' i L 1)1 N <1 7. Present Zoning District of Property C _ L (Zoning District) hMent _ __ R. Proposed (lsc (i.e., garage, room additions, etc...) `) f,MC Si 1 1 LjE � l -IND f ` I EN AN . 9. Name of Applicants) SAM . V. PATE: L i'\r 4 j IN V IA i) L PATE L 10. Address of Applicant(s) -24; Dov e R. 0 (:TtiE , I/us P LAT_NF 11. Telephone Number of Applicant(s) ( 11 7 ) 1 6 '1 -- 3 2-1 3 12. Property Interest of Applicant(s) (''1 b l 13. Name oIOwncr(s) (if different from applicant) I'AT&_j, FAMTL Y i-riv4TjED PORTA/ S 14. Address of Owner (s) (i f di f fcrcnt from applicant) 30 N 1 JC Q (. oA J5 (7 ES P(ITNE: S 15. Telephone Number of Owncr(s) (if different from applicant) ( ) 16. Name(s) of Trust Bcncficiary(ies) * 17. Address(es) of Trust Bencficiary(ics) 18. Name of Contact Person JAN I �� j E- 19. Telephone Number of Contact Person (511) _ ..___7.61 --__.3 'LJ. 3 _ . 20. Address of Contact Person 3c, N K iv EQ Ro AD, _DES _ PL.A,I S 21. Complete Attached "Statement by Applicant" * All applications involving property held by a land trust must be signed by the trust officer of the institution holding the trust as the owner of the property. Additionally, the trust beneficiary(ies) and his (their) current address(es) must be disclosed on the application form. The application must also be accompanied by the following: 1. Certified copy of the trust agreement; 2. A letter from the trustee certifying that the beneficiary(ies) as shown on the application are correct and disclosing any beneficiary changes or lack thereof during the 12 months immediately preceding the filing of this application. I (we) certify that all of the above statements and the statements contained in any papers or plans submitted herewith are true to the best of my (our) knowledge and belief. 1 (we) consent to the entry in or upon the premises described in this application by any authorized official of the City of Des Plaines, Illinois, for the purpose of posting, m ' aining, and removing such notices as may be required. z -z2�c I Z Signature of Annrize l Agent Date !• • Signhture ofOwner Date ('AGr 2 of sTA'e'Eli•4k:Ni' BY APPLICANT ADDRESS OF PROPERTY z 0 N -. RTI}j(`R- gdA P CASE NUMBER A statement containing all the circumstances, facto's, and arguments that the petitioner offers in support of the proposed amendment, including an explanation of how the petition satisfies each of the standards set forth in Article 3, Section 3.7 5 (Standard for Amendments); A. Whcthcr the pmposcd amendment is consistent with the goals, objectives, and policies of the Comprehensive Flan, as adopted and amended from time to time by the City Council; yc.s. .41 PLAN CP�11-5 Fob Cc;Mtv►uNI T Y Mn4CguAL L>>c s 3 S , _ CoMP1ATIeLE W -r H THAT- !-N 'A7Dii i ON, i -\E. ?gt-) TY r POO Ai 6 W.. ivc F o (- 3 zoNI Wei '.Jt J . 13. Whcthcr the proposed amendment is compatible with current condi':ons and Lite overall character of existing development in the immediate vicinity of the subject property; -.3. �C?. . i_t1 . 1 S c-.ca.NPRT....BLc� .__ WI ► f.... T. N T _ IOC- v. "Loi MC 1JA�"uQ.� t`,?F ...TNE.uSINC..�SE s CIN 1I_VER gv/ b. tip o 1..i C. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to this subject property; N o (cm) coniciNagf b T J T R (11f1N(-f- �) r Z MIT. NCI i C' .1ST L 1\J C9 S IC • THE SZ 1-42 - 5 F ULL.y SCf 1/G n ay C'I7 le e)EkyT Cf' Psi6e 70F J PL-: (e'i L ()NC. Vgot o',- D [Acari ( Z_ i 0 (' - IN) I L' HAill- P pc STTI VC C i f CLT UN i HE. V'F1LLIE CI IiC (Tull 1 T') F\1\1IML NET (nN6i IN(-: I N ('4c U f'UZ.T `/ pc`>c'r_ N 10- f< OvLi\1(- JRiE b To LC.Acc S 00 \v.. R. C- 2 7-0V' t N ('.1 'N t) LL y F a ND Pt i-Y5LC T u "F UL) /C►WWs >>AfL!.�rltN(') (•S,I 01. t.; NPINT 1f ouu> kl1, TMfrAND FT I E C'v �7C svt � -Tu 1 iiECci\-10-4UN.i r AND 1- G LP To CX'AN THC- {. c,vvNt:i L s 1'1 ATI\ -1\ ti' a -I ( 1N t Pyr- Li (- vE s 1110 (' 110.,\A 10 2 c Nro NI (' DC'e_ (14 r 1 C ( s 1'c . sTRLL �i ANDt-1 ? FOP, (e rwMCR LTAL € tikt..c'i'te NiT j1 N n (.110\0111 • Pa 6(" 1ap y Attachment 2, Location Map - 30 N River Road Prepared by Community and Economic Development Department: SM. December 27, 2012 Attachment 3 30 N. Des Plaines River Road 30 N. Des Plaines River Road Table 7.3.1 Commercial District Use Matrix Uses Accessory uses and structures Animal clinic C-1 P C-2 C-3 C-4 C-5 C-6 P P P P Animal hospital C P C c P(zi_io) Assisted living facility Auto body repair I' C Auto service repair Auto filling station Bed and Breakfast Car wash c co) P p (4) p (4) P p (4) c Child care center Child care center with accessory dwelling unit (Z-3-11) Casino C (' (H) c p (5) C(Z-a)-I )) C P Commercial antenna Commercial indoor recreation C Commercial indoor recreation dance halls Commercial outdoor recreation Commercial parking garage Commercial parking lot C P)Z.j-lo) P P P C C C C CO) P Commercial shopping center Congregate housing P P P Convenience mart fueling station Convenience retail store Cultural facility C C c(') C (4) P P P P Currency exchange (ord. Z -34-t)6) Domestic pet service P c P C P P Drive-through facility Dry cleaners w/plants on premises Dwellings, multiple family Financial institutions Firearm salts Cri) G'► C(,) P C P Y 1'(7) P(j) Funeral homcs Grocery retail Hotels c C P c C P P P P P P Leasing/Rental agents, vehicles c P C P Leasing/Rental agents, equipment Libraries, public Libraries, private Massage parlors P P C C P P P)7 j.)o) C P P t-- P P Media broadcast stations C c Media print cstablishmcuts Motor Vehicle sales P 1' 1' Y Municipal government Motels Co) P 1' P P Offices Parks C Y c (' P P Payday Loan Businesses or Agencies P P P P P C (a) All Domestic Pet Services shall he a- least 300 feet from any residential dwelling, unless both the owner and occupant of the residential dwelling consent to the same; the applicant shall furnish such consent in writing. q f Des Plains 60 Zoning Ordinance it ('Abe- et 3 (b) Outdoor kennels are not allowed. (c) Outdoor tints are allowed. f ►ty q' Des Plaines PAbr Z or 7 Zoning Ordinance P = Permitted Use C = Conditional Use Permit Required (1) On sites of one acre or more. (2) When an accessory use only. (3) When above the first floor only. (4) On sites of 20,000 square feet or more. (5) On sites of 25,000 square feet or more. For proposed sites of less than 25,000 square feet but more than 22,000 square feet, the City Council may consider additional factors, including but not limited to, traffic, economic and other conditions of the area, or proposed business and site plan issues in considering whether to grant a Conditional Use for a used car business of less than 25,000 square feet but more than 22,000 square feet. (6) When located on the ground floor/level and incorporated within, or accessory to, an office/hotel use. (7) Where the dry cleaning establishment has a floor arca greater than 1,500 square feet. (Z-37-06) (8) Where the dwelling unit is located on the same lot of record as, and subordinate to, the Child Care ('enter and the Child Carc Center proprietor resides in the dwelling unit. (Z-3-11) (9) When located south of •Touhy Avenue. (ord. Z-10-12) ( 'ay of Des Plainer' 62 PAW? 36F 3 Zoning Ordinance Table 73. Commercial Districts Use Matrix continued (zA-10) Uses C-1 C-2 C-3 C-4 C-5 C-6 Pharmacies/Drug Stores P P P P Places of Worship C C Pi" Planned developments C C C C C C Post office C P P P Public transportation centers P P Public utilities P P P P Residential care homes Large C Small P Restaurants Class A c(b) P P P P Class l3 C C C Retail goods establishments P P P C Retail service establishments P C P P P C Rooming and boarding houses C(3) Schools, commercial C C C Schools, public - elementary and high school P C Schools, private - elementary and high school P C Specialty food stores P P P P P Studios, artist, dance and music P P P P Taverns and lounges C C (6) P P P P Trade Contractors (z-21-12) C Transitional treatment facility C Wholesale goods establishments C C P = Permitted Use C = Conditional Use Permit Required (1) On sites of one acre or more. (2) When an accessory use only. (3) When above the first floor only. (4) On sites of 20,000 square feet or more. (5) On sites of 25,000 square feet or more. For proposed sites of less than 25,000 square feet but more than 22,000 square feet, the City Council may consider additional factors, including but not limited to, traffic, economic and other conditions of the area, or proposed business and site plan issues in considering whether to grant a Conditional Use for a used car business of less than 25,000 square feet but more than 22,000 square feet. (6) When located on the ground floor/level and incorporated within, or accessory to, an office/hotel use. (7) Where the dry cleaning establishment has a floor arca greater than 1,500 square feet. (Z-37-06) (8) Where the dwelling unit is located on the same lot of record as, and subordinate to, the Child Care ('enter and the Child Carc Center proprietor resides in the dwelling unit. (Z-3-11) (9) When located south of •Touhy Avenue. (ord. Z-10-12) ( 'ay of Des Plainer' 62 PAW? 36F 3 Zoning Ordinance DES PLAINES PLAN COMMISSION JANUARY 14, 2013 MINUTES The Des Plaines Plan Commission held its regularly scheduled meeting on Monday, January 14, 2013 at 7:00 P.M., in Room 102, City Council Chambers, of the Des Plaines Civic Center. PLAN COMMISSION PRESENT: Niemotka, Lane, Perez, Yi ABSENT: Bar Also present was Senior Planner, Scott Mangum, Department of Community and Economic Development. Chairman Niemotka called the meeting 'o order at 7:00 P.M. ".'EW BUSINESS Addresses: Citywide Case Number: 12 -071 -TA Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.5.1, Institutional District Use Matrix, to allow for Massage Parlors in the I-1, Institutional District. Addresses: Citywide Case Number: 12 -072 -TA Text Amendments to the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.2.1, Residential Districts Use Matrix, Table 7.3.1, Commercial District Use Matrix, and Table 7.4.1, Manufacturing Districts Use Matrix, to make modifications to the list of permitted and conditional uses, and zo Section 3.6-6-A., Standard Variations, to add the location of accessory structures in relation to the principle structure for double -frontage lots as a Standard Variation. Address: 30 N. Des Plaines River Road Oise Number: '12 -075 -MAP The petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to rec;assify the property from the C-2 Limited Office Commercial Zoning District to the C-3 General Commercial Zoning District. Chairman Niemotka read a summary of the case up for hearng. Case Number: 1 2 -072 -TA Address: Citywide Request: Text Amendments to the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.2.1, Residential Districts Use Matrix, Table 7.3.1, Commercial District Use Matrix, and Table 7.4.1, Manufacturing Districts Use Matrix, to make modifications ,o the list of permitted and conditional uses, and to Section 3.6- (2,16g Lor9 Attachment 6-A., Standard Variations, to add the location of accessory structures in relation to the principle structure for double - frontage lots as a Standard Variation. Petitioner: City of Des Plaines, Community and Economic Development Department, 1420 Miner Chairman Niemotka asked Mr. Mangum to read the applicable staff report into record, as follows: Issue: Text Amendments 10 the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.2.1, Residential Districts Use Matrix, Table 7.3.1, Connnercial District Use Matrix, and Table 7.4.1, Manufacturing Districts Use Matrix, to make modifications to the list of permitted and conditional uses, and to Section 3.6-6-A., Standard Variations, to add the location of accessory structures in relation to the principle structure for double -frontage lots as a Standard Variation. Analysis: General Information Petitioner: Address: Case Number: Background Information City of Des Plaines, Community and Economic Development Department, 1420 Miner Street, Des Plaines, IL 60016 Citywide 12-072-1'A The use matrixes within the Zoning Ordinance regulate land uses by listing which uses are permitted by right, allowed as conditional uses, or not permitted within each zoning district. The Community and Economic Development Department is proposing a number of modifications to the use matrixes to better reflect responsible development patterns. In some cases proposed modifications would increase the number and types of businesses that would be permitted and in others the modifications would limit or prohibit uses that may have negative impacts on the community. A comprehensive update and replacement of the entire Zoning Ordinance with the draft Unified Development Ordinance is still anticipated to be considered by the City Council later this year. Additionally, an update to the list of variations that are classified as standard variations is proposed to handle cases involving the location of accessory structures on double frontage lots. A number of neighborhoods, primarily in the western portion of the City, were developed with through lots where houses face an interior local street, but also have street frontage on another street, usually a collector or arterial street. Examples include Mt. Prospect Road, Dempster Street, Algonquin Road, Oakton Street, and Golf Road. Section 8.1-3.B. of the Zoning Ordinance states that the minimum front yard setback for an accessory structure shall be the front building line of the principal structure. This amendment would allow variations regarding the location of an accessory structure, such as a shed or garage, to be handled more expeditiously as a standard variation than they currently are as a major variation. The standard variation process is typically 4-6 weeks with the Zoning Board of Appeals having final authority as opposed to the major variation process which is typically 2-3 months with the City Council having final authority. To properly evaluate the text amendment requests, the standards below, which are contained in Section 3.7-5 of the Zoning Ordinance, must be employed. Following is a discussion of those standards: A. Whether the proposed amendments are consistent with the goals, objectives and policies contained in the Comprehensive Plan: 6g 2 of 9 2 Comment: The City of Des Plaines Comprehensive Plan, adopted by the City Council in 2007, generally does not address individual land uses. Ilowcvcr, goals of the Comprehensive plan include strengthening the City's commercial areas and revitalizing the C'ity's industrial base. The proposed use matrix modifications may help to achieve these goals. I3. Whether the proposed amendments are compatible with the current conditions and the overall character of existing developments in the immediate area: Comment: The proposed amendments to the Zoning Ordinance are intended to ensure new uses are not detrimental to the zoning districts and also to increase the number of uses allowed in areas where those uses may provide positive economic impacts to the City. C. Whether the amendments are appropriate considering the adequacy of public facilities and services available to the property: Comment: The proposed amendments are not anticipated to have a large affect on public facilities or services. However, the amendments would allow larger scale conunercial development within industrial areas of the City. 1). Whether the proposed amendments will have an adverse effect on the value of properties throughout the jurisdiction: Comment: The proposed amendments would allow additional land uses for many properties within the Manufacturing zoning districts while limiting other uses that may have negative impacts in other areas of the City. E. Whether the proposed amendments reflects responsible standards for development and growth: Comment: This zoning text amendments do not appear to directly conflict with the City's Comprehensive Plan, the official policy guide to future land use, development, and conservation with the community. Therefore, the proposed text amendments would not appear to be in conflict with responsible standards for development and growth. Recommendation: Based on the above analysis, the Community and Economic Development Department recommends approval of proposed text amendments regarding the use matrixes and type of variations. Plan Commission Procedure: Under Section 3.7-4 of the Zoning Ordinance (Amendments) the Plan Commission may vote to recommend approval, approval with modifications, or disapproval. The City Council has the final authority on Amendments to the Zoning Ordinance. Chairman Niemotka asked if the Commissioners had any questions. Commissioner Lane inquired as to why the city is requesting Bed and Breakfast establishments be moved out of the R-1 district and put in the commercial areas when they are often found in existing homes and asked where they would be located in a commercial area. Mr. Mangum stated that they are a Conditional Use the C-1 Districts which are generally bounded and adjacent to residential areas. To our knowledge there have not been any requests for a bed and breakfast establishment here in the city. Commissioner Lane asked what falls under a Membership Organization. Mr. Mangum responded that it would be similar to the Elks, Kiwanis, or Lions Club Organization. Commissioner Lane questioned the definition of Rooming and Boarding House. eitbe EDF 4 3 Mr. Mangum stated that there is no definition in the current Zoning Ordinance but the family definition would limit the number of individuals that are unrelated. Commissioner Yi arrived. Chairman Niemotka asked why salvage yards are not listed. Mr. Mangum stated (hat they are currently listed as a permitted use in Manufacturing Matrix. This amendment would make it a prohibited use. Existing salvage yards would be grandfathered in al this point. If They are abandoned or terminated for more than a year they would not be allowed to reestablish. If the property wcrc sold, the use would be allowed to continue as it would run with the land. Commissioner Lane stated that the amendment has eliminated Payday Loan Businesses and Agencies and inquired whether this includes Pawn Shops. Mr. Mangum stated that this does not include Pawn Shops as they are not a permitted use. There is only one in the city and it is a legal nonconforming use. With this amendment Payday Loans would not be a permitted use. Chairman Niemotka asked for any other questions from the commissioners. C'hairnan Niemotka asked if there was anyone in the audience that had any questions; there were none. Chairman Niemotka asked for a motion by the Board. A motion was made by Commissioner Lane seconded by Commissioner Perez to recommend approval amending Table 7.2.1, Residential Districts Use Matrix, Table 7.3.1, Commercial District Use Matrix, and Table 7.4.1, Manufacturing Districts Use Matrix, to make modifications to the list of permitted and conditional uses, and to Section 3.6-6-A., Standard Variations, to add the location of accessory structures in relation to the principle structure for double -frontage lots as a Standard Variation. AYES: NAYES: Niemotka, Lane, Perez, Yi None MOTION CARRIED ***** Case Number 12 -071 -TA was heard next Chairman Niemotka read a summary of the case up for hearing. Petitioner Martha Schevers of Massage Therapy, Inc. and Lauren Canon of Holy Family Medical Center were sworn in. Petitioner Schevers stated her request for a text amendment in order to allow her business to open at the Holy Family Medical Center with a business relationship between Massage Therapy Inc. and Holy Family. Chairman Niemotka asked Mr. Mangum to read the applicable staff report into record, as follows: Issue: Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.5.1, Institutional District Use Matrix, to allow for Massage Parlors in the I-1, Institutional District. 'Ur gof4 4 Analysis: Petitioner: Owner: Address: Case Number: Background Information Text Amendment Report Massage Therapy, Inc., 802 Harlem Avenue, Glenview, IL 60025 Holy Family Medical Center, Department of Rehabilitation Services, "Presence" Part of the Resurrection System, 100 N. Des Plaines River Road, Des Plaines, IL 60016 Citywide [2 -071 -TA The applicant is requesting the text amendment in order to allow Massage Parlors as a permitted use within I-1, Institutional zoned areas of the City. The Zoning Ordinance currently allows Massage Parlors as a Conditional Use within three commercial districts (C-3, General Commercial, C-4, Regional Shopping, and C-5, Central Business), but does not allow Massage Parlors within the 1-1, Institutional Zoning District. Massage Establishments arc also regulated through the Business Regulations provision of the City Code, found in Title 4, Chapter 10 (attached). Massage Establishments are exempt for an individual duly licensed as a massage therapist by the state of Illinois, and working in a medical office, exercise facility, fitness center, beauty salon or spa, or physical therapy business. The applicant wishes to locate in an office within the Holy Family Medical Center, however, the business would be a separate entity from Holy Family and therefore is not exempt from the requirements. 1-1 zoned properties make up 0.25% of the total number of properties and approximately 9% of the land area within the City. While the proposed amendment would affect all I-1 properties, a staff recommended provision that massage parlors only be permitted on sites with a hospital or medical office building would greatly limit the number of potential sites. To properly evaluate the text amendment request, the standards below, which are contained in Section 3.7-5 of the Zoning Ordinance, must be employed. Following is a discussion of those standards: A. Whether the proposed amendments are consistent with the goals, objectives and policies contained in the Comprehensive Plan: Comment: The City of Des Plaines Comprehensive Plan, adopted by the City Council in 2007, does not specifically address the proposed use. However, one of the goals of the Comprehensive plan is to cooperate with public service providers and institutions within the City to serve Des Plaines residents. The location of Massage Parlors on the same site with medical facilities may complement medical institutions. B. Whether the proposed amendments are compatible with the current conditions and the overall character o' existing developments in the immediate area: Comment: The Zoning Ordinance states that the purpose of the I-1 Institutional District is to recognize the public or semi- public nature of the Institutional District and to provide guidelines for their continued use and future development. The I-1 Institutional District shall provide protection for existing institutional facilities by prohibiting the encroachment of non- compatible uses. The proposed use may be complimentary and compatible with existing medical institutions. C. Whether the amendments are appropriate considering the adequacy of public facilities and services available to the property: Pn‘e-of9 5 Comment: The proposed amendment to allow Massage Parlors as a permitted use should not have a Targe affect on public facilities or services. Police Department approval of a business license is required per the City Code. D. Whether the proposed amendments will have an adverse effect on the value of properties throughout the jurisdiction: Comment: The proposed amendment would allow an additional land use for properties within the 1-1, Institutional Zoning District and is not anticipated to have an adverse impact on properly values. E. Whether the proposed amendments reflects responsible standards for development and growth: Comment: This zoning text amendment does not appear to conflict with the City's Comprehensive Plan, the official policy guide to future land usc, development, and conservation with the community. Therefore, the proposed text amendment would not appear to be in conflict with responsible standards for development and growth. The proposed change would not be anticipated to generate a significant amount of development and growth in the City. Recommendation: Based on the above analysis, the Community and Economic Development Department recommends approval of a modified text amendment regarding Massage Parlors. Establishing Massage Parlors as a Permitted Use in the I-1 Zoning District, only when located on the same site as a hospital or medical office building, limits the areas of the City that would be affected while allowing a complimentary use to be permitted. Plan Commission 'rocedure: Under Section 3.7-4 of the Zoning Ordinance (Amendments) the Plan Commission may vote to recommend approval, approval with modifications, or disapproval. The City Council has the final authority on Amendments to the Zoning Ordinance. Chairman Niemotka asked if the board or anyone from the audience had any questions. Commissioner Lane asked if hey were renting space from Holy Family. .'etitioner Schevers stared yes, they will be renting space. Ms. Canon elaborated that the Medical Center would provide the room and be responsible for the linens. Ms. Canon clarified that the services would be limited to out-patients and stated that the location in the medical center would be convenient for patients. Commissioner Lane asked if they are limited to only performing massages within their location. Petitioner Schevers stated that they have not looked into that yet but they will be open at their location to patients, staff members, and the community. Ms. Canon added that there was a need for the service as an employee that previously provided the massage service was no longer available at the facility. Commissioner Yi inquired whether there are other Massage Parlors within the City. Mr. Mangum stated that he was not aware of any, but noted that a conditional use for a location in a commercial area was denied last year. Commissioner Yi asked if all employees were state licensed. Petitioner Schevers stated that they are all licensed and she can provide copies. Mr. Mangum stated that the Police Dept. requires copies of their licenses as well as background checks as a part of the business licensing process. Commissioner Perez stated that he would be concerned about children having access to this service. & be & op 9 Ms. Canon stated (hat they did not have a pediatric clinic at that location. Petitioner Schevers slated that children must be accompanied by an adult. Chairman Niemotka asked for a motion by the Hoard. A motion was made by Commissioner Perez seconded by Commissioner Yi with one condition that all employees be licensed professional therapist and to recommend approval of a Text Amendment to the City of Des Plaines 1998 Zoning Ordinance, as amended, amending Table 7.5.1, Institutional District Use Matrix, to allow for Massage Parlors in the !-1, Institutional District. AYES: NAPES: Niemotka, Lane, Perez, Yi None MOTION CARRIED **** Case Number 12 -075 -MAP was heard next Chairman Niemotka read a summary of the case up for hearing. Petitioner, Avani Patel, and Owen Mayen, real estate broker were swom in. Petitioner Patel stated that the zoning change would make it easier to lease the property. Mr. Hayen stated that the properties were originally developed as industrial and most of the businesses that have approached him do not fit within the C-2 Zoning. Chairman Niemotka asked Mr. Mangum to read the applicable staff report into record, as follows: Issue: The petitioner is requesting an Amendment to the Official Des Plaines Zoning Map, as amended, to reclassify the property from the C-2 Limited Office Commercial 'Zoning District to the C-3 General Commercial Zoning District. Analysis: In analyzing this request, the staff considered the following information: General Information Petitioner: Samir and Avani Patel, 364 Dover Drive, Des Plaines, IL 60018 Owner: Patel Family Limited Partnership, 30 N. Des Plaines River Road, Des Plaines, IL 60016 Address: 30 N. Des Plaines River Road PIN: 09-08-402-008-0000 Case Number: 12 -075 -MAP Existing Land Use: Multi tenant building Existing Zoning: C-2, Limited Office Commercial Street Classification: The adjacent section of River Road is listed as an arterial in the Comprehensive Plan. Comprehensive Plan: The Comprehensive Plan recommends a Community Commercial Page 70F 9 .T use for the site. The applicants, Samir and Avani Patel, have requested to change the zoning of the lot at 30 N. I)es Plaines River Road from C-2, Limited Office Commercial, to C-3, General Commercial. The irregularly shaped, approximately 15,565 square foot lot has 102 feet of frontage on Des Plaines River Road. Two one-story brick buildings, 5,236 and 2,400 square -feet in size, are located on the lot. Ten parking spaces are located in front of the buildings. The applicant has requested the rezoning from the more restrictive C-2 Zoning District to the Tess restrictive C-3 Zoning District in order to be able to attract a wider range of tenants. The buildings arc currently partially occupied with office and storage uses. The list of allowable uses m the C-2 Districts is limited, with the goal of the district being "lo preserve existing office development and provide locations for the development of new office locations." Whereas, the purpose of the C-3 General Commercial District is "lo accommodate a variety of businesses in locations to serve the community of Des Plaines." Generally, the area to the north of the subject property is developed with office uses including holy Family Medical Center. Additionally, an office building is located at the southwest comer of Golf and River Roads. The properties to the south of the subject property are developed with more intense industrial uses and are zoned M-1, Limited Manufacturing. The properties to the west along Golf Road are also mostly located within the C-2 zoning district. The adjacent property located at 6 N. River Road (northwest corner of Redeker and River Roads) was rezoned from C-2 to C-3 earlier this year as well as the property at 1345 Golf Road/16 Mary Street. Both the 2007 Comprehensive Plan and Five Corners Redevelopment Plan for TIF 114 contemplate large format retail commercial development in the area. The C-3 Zoning District is more compatible with this type of development. Standards for a Zoning Mau Amendment To analyze this map amendment request, the standards for amendments contained in Section 3.7-5 of the Zoning Ordinance were used. Following is a discussion of those standards: A. Whether the proposed amendment is consistent with the goals, objectives, and policies contained in the Comprehensive Plan. The 2007 City of I)es Plaines Comprehensive Plan recommends Community Commercial uses for these sites. The C-3 zoning district permits a number of commercial uses by right and allows other more intense commercial uses with a conditional use pemut. B. Whether the proposed amendment is compatible with the current conditions and the overall character of existing developments in the immediate area. The current conditions around the site include a variety of commercial and industrial uses including offices to the north. Adjacent uses to the south are more intense and industrial in nature. The proposed zoning change would be more compatible with the properties to the south, but could introduce uses that would be less compatible with the office buildings to the north. C. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to the property. The public facilities and the public services provided by the City of Des Plaines are adequate. If the zoning amendment is approved, no expansion of public facilities or services will be necessary. D. Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction. The existing buildings could be reused with a greater number of commercial uses; however, some of the more intense uses may be less compatible with the existing office developments that are encouraged in the adjacent C-2 Zoning District. The ace Sof 9 C-2 and C-3 zoning district bulk requirements arc identical so the map amendment would not affect the scale of building that could occur on the site. N. Whether the proposed amendment reflects responsible standards for development and growth. The proposed map amendment to reclassify the properties to ('-3, General Commercial is compatible with the Comprehensive plan. The size of the parcel involved in the request is not large enough to accommodate a development of a size that would produce a significant amount of growth. Recommendation: Based on the above analysis, the Community Development Department recommends approval of the requested zoning map amendment to change the zoning classification to C-3, General Commercial. Stall -recommends that the property should be classified into a zoning district that is in greater conformance with the Comprehensive Plan. Planning Commission Procedure Under Section 3.7-4-C of the Zoning Ordinance (Amendments) the Planning Commission has the authority to make a recommendation for approval, approval with modification, or disapproval of the above-mentioned map amendment. The City Council has the final authority on the proposal. Commissioner Lane asked if there were two separate buildings and how many parking spaces were on site. Petitioner Patel confirmed that there are two separate buildings, Mr. Haycn answered that there are 18 total parking spaces. Chairman Niemotka asked if there was anyone in the audience that had any questions; there were none. Chairman Niemotka asked for a motion by the Board. A motion was made by Commissioner Yi seconded by Commissioner Lane to recommend approval, to reclassify the property from the C-2 Limited Office Commercial Zoning District to the C-3 General Commercial Zoning District. AYES: Niemotka, Lane, Perez, Yi NAYES: None MOTION CARRIED The meeting was adjourned at 7:50 p.m. by unanimous voice vote. Sincerely, Robert Niemotka, Chairman Des Plaines Plan Commission cc: City Officials Aldermen Plan Commission Petitioner eh6r Sop 9 9 CITY of DES PLAINES IWNOIS January 14, 2013 Acting Mayor Charewicz and Des Plaines City Council CITY OF DES PLAINES Subject: Zoning Board of Appeals Case # 12 -075 -MAP 30 N. Des Plaines River Road City of Des Plaines Community Development Planning & Zoning Division 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 RE: Request to change the existing zoning classification from the C-2 Limited Office Commercial Zoning District to the C-3 General Commercial Zoning District. Honorable Mayor and Members of the Des Plaines City Council: The Plan Commission met on January 14, 2013 to consider the above petition. The Plan Commission submits the following: 1. Avani Patel, petitioner, and Owen Hayen, real estate broker, presented the pertinent facts. 2. The Community and Economic Development Department recommended approval of the Map Amendment. 3. No member of the public spoke regarding the request. 4. The Plan Commission recommended (4-0) granting approval of the Map Amendment. Respectfully submitted, Robert Niemotka Des Plaines Plan Commission, Chairman cc: City Officials Aldermen Zoning Board of Appeals Commissioners Petitioners Recording Secretary File Attachment 6 1 PLi--W OF SURVEY EfOrifiE D IVO= 0 AB60LMffi • Lkensed Wof essional Land Saveyor / GaeIUad 1e00NDODUDAVOW PAC Nod; 6L61oO 6o061H101 RIM 606452400 PN6 641637636 Legal Desu•Iptlona P66nlmeld. Red Wale Tax bd x No. 09-00-402.003 lade 2 oak( Lot amyl 2) RN 1- 60Lf of a IM IBA � 1(65wttotoslert map' Um; SWh rreascrod °t onglos, adwrc the and 40 footrah tUUeroda rlgfd pals aeanaaaadl h Redokorb Gorda AddLta to Dee Mom, betg a st6dIvelon of Lots 6 and Lot 1erupt the 6i61h 4 Q to Ow plat d R 6OLF RES130N4510N ragbtoad b the of the RRaagbt i? of 1Mbs of Cook Loudly Mots an AprU 3, os rnot Ib. 2084.045. Area vml8i 5arvog 155655 sq. 11. South the of 601F ROAD Lob One RIVER -601F RES8DIVISal Doom' Ib. LR 206643 Popp Arno oa6 DManag• .1 1 49101:40:0:0100i00114 :0144 •l liligggilgi ,-....,.1.4rotirai..... .:. ... l �••mo�w;;,,,.,+, Bali Nrniz-l•O•il1�14 ii40"4014,--.4112-41% ' deitwittiotre,..0.4.*1' ANISIel°L. PMT OPLOT OIE REDB825 6Ma36 AODIU w DFS A6VIL:. 1A sou, i istocas 20 644.. Oslo. e. d.onb 4.41.34 d.mA01020 al rar iosart w. saebdr qbs.. r s r a ytrd .7; �a.dy.°1`iir mrdi°ar age., or SAW PAM amazon% cam to. 120146 - Raw** Plat North Dna of REDEKER AVENE. EXHIBIT R 1 Pfkb it* i 1/ 400 -.11 Se.8 i 1 1 20 Sade d Mob Gatti d Gods 0p y6fRtg y R//d9i t A 57CANTRatjatiruf Lao r5�Me6g ural tI a orvog ben barn mods leder as trades &onba r�rwrrdir wtl uvagDie �%ldasn6rd hewn and 64 the gala tram for to per d. Modedi Lada. (66 I 0. Gob, Doc U 566ewes& Rs cored - d. 630339 1 Part Rdge, IOaab oaed Db 26 d.lj d Havother no 2012 b*tas 506:maw 204 66016E11IWe00 4 /MOMS *mood pedsiselkW mop. / =semi Exhibit B, Current Zoning Map - 30 N. Des Plaines River Road I-1 Golf Road • .tea 2 Redeker Road 095 C-2 5 Prepared by Community and Economic Development Department* SM, December 28, 2012 PA4k- .F '� CITY OF DES PLAINES ORDINANCE Z - 4 - 13 AN ORDINANCE GRANTING A MAP AMENDMENT FROM C-2, LIMITED OFFICE COMMERCIAL TO C-3, GENERAL OFFICE COMMERCIAL FOR THE PROPERTY LOCATED AT 30 N. DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS. (CASE #12 -075 -MAP) WHEREAS, the Petitioners, Samir and Avani Patel, requested a public hearing to consider the reclassification of the property located at 30 N. Des Plaines River Road from C-2, Limited Office Commercial to C-3, General Office Commercial; and WHEREAS, the subject property is presently zoned C-2, Limited Office Commercial; and WHEREAS, a public hearing was held by the Plan Commission on January 14, 2013 pursuant to publication in the Des Plaines Journal on December 26, 2012, and notice was mailed to all property owners within 300 feet of the subject property of the consideration of the Map Amendment so proposed by the Petitioner; and WHEREAS, said hearing of the Plan Commission was held pursuant to notice published as required by law, wherein competent testimony and evidence was given, and said Plan Commission filed a written report of such testimony, evidence, the minutes of the Plan Commission, and the Plan Commission's favorable recommendation thereon, by a vote of 4-0, to the City Council on January 14, 2013; and WHEREAS, the City Council has studied the respective written reports of the Plan Commission, together with the applicable standards set forth in the Zoning Ordinance, the Staff Report dated January 15, 2013, including the Map Amendment Application completed by the Petitioner, the Plat of Survey, and the Map of the Current Zoning Classification, together with the exhibits to the Staff Report, which include a Location Map, Site and Context Photos, the Commercial Use Matrix, the Draft Minutes of the January 14, 2013 Plan Commission Hearing and the Letter from the Plan Commission to the Mayor and City Council, which form part of the basis for this ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Map Amendment. After reviewing the supporting documents, the City Council fords that: 1 A. The proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan; B. The proposed amendment is compatible with current conditions and the overall character of existing development in the immediate vicinity of the subject property; C. The proposed amendment is appropriate considering the adequacy of the public facilities and services available to this subject property; D. The proposed amendment will not have an adverse effect on the value of the properties throughout the jurisdiction; and E. The proposed amendment reflects responsible standards for development and growth. Accordingly, the City Council finds that the provisions of Section 3.7-5 of the Zoning Code on Standards for Amendment are met. SECTION 2: That said Map Amendment of C-2, Limited Office Commercial to C-3, General Office Commercial for the property located at 30 N. Des Plaines River Road, legally described below, is hereby approved. SECTION 3: That the property which is the subject of this Ordinance is legally described as follows: LOT 2 (EXCEPT THAT PART LYING EASTERLY OF A LINE 18.0 FEET SOUTHWESTERLY OF, AS MEASURED AT RIGHT ANGLES, AND PARALLEL WITH THE EASTERLY LINE OF SAID LOT 2) IN RIVER -GOLF RESUBDIVISION OF LOT 1 (EXCEPT THE SOUTH 75.0 FEET AND EXCEPT THE WEST 400.0 FEET THEREOF, AT RIGHT ANGLE MEASUREMENT) IN REDEKER'S GARDEN ADDITION TO DES PLAINES, BEING A SUBDIVISION OF LOTS 6 AND 7, EXCEPT THE SOUTH 4 ACRES THEREOF, IN REDEKER ESTATE SUBDIVISION OF PARTS 8, 9, 16 AND 17, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD MERIDIAN, ACCORDING TO THE PLAT OF SAID RIVER -GOLF RESUBDIVISION REGISTERED IN THE OFFICE OF THE REGISTRAR OF TITLES OF COOK COUNTY, ILLINOIS ON APRIL 3, 1963 AS DOCUMENT NO. 2084343. PIN: 09-08-402-008-0000 SECTION 4: The subject property is hereby rezoned from its existing C-2, Limited Office Commercial, to C-3, General Office Commercial, as shown on the Plat of Survey prepared by George D. Harker & Associates, dated November 26, 2012, a copy of which is attached hereto and made a part hereof as Exhibit "A," and the Map of the Current Zoning Classifications, a copy of which is attached hereto and made a part hereof as Exhibit "B." 2 SECTION 5: This Ordinance changes the zoning of the property. However, any subsequent development is subject to the usual and customary applications for Conditional Use or of development and permit as may be applicable. The terms of this Ordinance shall be binding upon the owner of the property, its grantees, assigns and successors in interest to the subject property, including grantees and assigns of the owner. SECTION 6: That any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or resists the enforcement of any of the language or any provisions of this Ordinance shall be fined not less than Seventy-five Dollars ($75.00) or more than Seven Hundred and Fifty Dollars ($750.00) for each offense. Each and every day that a violation of the Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. That any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs. SECTION 7: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 8: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. 3 PASSED this day of , 2013 APPROVED this day of , 2013 VOTE: Ayes Nays Absent ACTING MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2013 CITY CLERK Peter M. Friedman, General Counsel Legal\Ord\Z\Map Amendment 30 n River from C-2 to C-3 4 WV OF DES PLAINES ILLINOIS City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5325 Fax: 847-391-5402 Date: 2/13/2013 To: Michael Bartholomew, City Manager CC: Mayor, City Council, City Clerk, City Attorney, Department Directors From: Dorothy Wisniewski, Director of Finance Subj: Resolution R-33-13 February 19, 2013 Warrant Register I recommend that the above-mentioned Warrant Register be approved in the amount shown below: Warrant Register $19,249,147.96 DW/wj CITY OF DES PLAINES RESOLUTION R-33-13 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. February 19, 2013 Or Accou Fund: 100 - General Fund 00 4300 Vehicle Licenses Total 00 - Non Departmental 10 5310 Membership Dues 10 6000 Professional Services 10 6015 Communication Services 10 6110 Printing Services 10 7200 Other Supplies 10 7550 Miscellaneous Expenses Total 10 - Elected Office 20 5310 20 5315 20 5315 20 5315 20 5315 20 5325 20 5340 20 5340 20 5345 20 6000 20 6005 20 6005 20 6005 20 6015 20 6015 20 6015 2D 6015 20 6015 23 6120 20 6195 20 6195 20 6195 20 6195 Membership Dues Tuition Reimbursements Tuition Reimbursements Tuition Reimbursements Tuition Reimbursements �raining Pre -Employment Exams Pre -Employment Exams Post Employment Exams Professional Services Legal Fees Legal Fees Legal Fees Communication Services Communication Services Communication Services Communication Services Communication Services Recording Fees Miscellaneous Contractual Services Miscellaneous Contractual Services Miscellaneous Contractual Services Miscellaneous Co..tractual Services Vendor 3599 American Eagle.Com Inc Warrant Register 02/19/2013 Invoice Invoice Desc Refund 01/24/13 Elected Office 1503 Rotary Club of Des Plaines 3163 2498 McGulreWoods Consulting LLC 1552 Verizon Wireless 1210 Sterling Codiflers 91521963 2857871445 13219 1046 Hinckley Spring Water Co 2533573 101312 1268 Northwest Municipal Conference 9339 City Administration 1479 CUA Laboratory Program 14D0710314-2013 1995 Jones, Matthew 3349 Ward, Robert 3600 Rogers, Edward 3602 Holdman, Michael 1546 IPELRA 1015 Alexian Brothers Corporate Health Svcs 3482 Donnoe & Assodates Inc 1015 Alexian Brothers Corporate Health Svcs 3503 Progressive Intelligence Technologies LLC 1073 Bartel, Raymond 1186 Schain Bumey Banks & Kenny 1186 Schaln Bumey Banks & Kenny 1552 Verizon Wireless 1552 Verizon Wireless 1552 Verizon Wireless 1552 Verizon Wreless 1552 Verizon Wireless 1139 Cook County of Illinois 3294 AVI Systems 3404 Scott, Heather M 3446 Graves, Patrick W :560 Shari Matthews Hulzar, LCSW TRP -2012 Fal' TRP -2012 Fall TRP -2012 Fall TRP -2012 Fall Event 06-27-2012 467579 4477 467918 00001117 13-3 13298 13300 2857871445 2857871445 2857871445 2857871445 2857871445 INV290123112 37671000 01/22/2013 01/19/2013 10 Vehide Sticker Refund 01/24/13 Membership Dues for 4th Qtr 2012 Lobbyist Services - December 2012 Cell Phone Service 12/14/12- 01/13/13 2013 Hosting Fee For Code for City Website Water Supply 10/11/2012 Legislative Brunch Tickets Certificate Fee for 07/18/2013- 07/17/2015 2012 Fail Tu tion Reimbursement Tuition Reimbursement -2012 Fall Tuition Reimbursement - 2012 Fall Tuition Reimbursement - 2012 Fall CDL Drug Testing Training 06/27/2012 New Hire -Pre -Employment Testing 01/02/2013 Applicant Tests-Maint Opr 01/28/13 New Hire-lst Year Random Testino0l/03/2013 IT Consulting 12/16-12/31/2012 Services for Jan 2013 Services for Dec 2012 Services for Dec 2012 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/15/12- 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Serv',ce 12/14/12- 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Document Recording for Dec 2012 Total Info Leightronlx 1 Year Dynamic Video Content Service Filmed City Coundl Meeting 01/22/2013 City Address to Business Editing 01/19/2013 LCSW Clinical Sodal Supervision Jan 2013 Amount 60.00 60.00 135.00 1,600.00 610.49 500.00 75.33 120.00 3,040.82 Page of 17 150.00 534.37 1,558.80 600 00 3,500.00 55.00 131.00 498.50 75.00 1,411.00 2,820.00 131.25 1,312.50 38.01 1,090.80 119.88 59.94 60.38 190.00 994.00 50.00 100.00 375.0) • ccount • 20 6195 20 6195 20 6195 20 6195 20 6195 20 6300 20 6300 20 6300 20 6300 20 6300 20 6300 20 6300 20 6305 20 6535 20 6540 20 6540 20 6550 20 7000 20 7000 20 7200 20 7320 20 7320 Miscellaneous Contractual Services Miscellaneous Contractual Services Miscellaneous Contractual Services Miscellaneous Contractual Services Miscellaneous Contractual Services R&M Software R&M Software R&M Software R&M Software R&M Software R&M Software R&M Software R&M Equipment ormerfr Subsidy - Youth Commission Subsidy - Senior Center Subsidy - Senior Center Subsidy - Senior Citizen Cab Service Office Supplies Office Supplies Other Supplies Equipment < $5,000 Equipment < $5,000 20 8005 Computer Hardware 20 8005 Computer Hardware 20 8015 Equipment Total 20 - City Administration 30 6015 Communication Services 30 7000 Office Supplies 30 7200 Other Supplies 30 7200 Other Supplies 30 7500 Postage & Parcel - otal 30 - Finance 1630 Bach, Amanda 1631 Mueller, Rebecca 1632 Czurylo, Nicholas 1529 Ohison, Jacquelyn 7529 Oh'son, Jacquelyn 1257 New World Systems Corp 1257 New World Systems Corp 1257 New World Systems Corp :257 New World Systems Corp ' 257 New World Systems Corp ' 257 New World Systems Corp 1257 New World Systems Corp 2933 SMS Systems Maintenance Services Inc 3598 Photo Booth Rentals of Chicagoland 1383 Frisbie Senior Center 1383 Frisble Senior Center 1421 American Charge Service 1220 Runco Office Supply 1389 Garvey's Office Products 1046 Hinckley Spring Water Co 1026 CDW Government Inc 1552 Verizon Wireless 1026 CDW Government Inc 1035 Dell Marketing LP 3520 Anixter Inc 1552 Venzon Wireless 1066 Office Depot 2811 National Band & Tag Co 1644 Warehouse Direct 1041 Federal Express Invoice 01/22/2013 01/22/2013 01/18/2013 01/18/2013 01/22/2013 025226 023779 023779 023779 023779 023779 023779 0000480373 YCFN Feb 2013 1773 1772 2013-01 C 530492-0 PINV538318 2534649 091512 V943830 2857871445 V563540 XJ2JWCDT2 227-904991A Finance 2857871445 638566091001 353473 18073770 2 153.27120 Warrant Register 02/19/2013 Invoice Des Filmed Gty Council Meeting 01/22/2013 Filmed Oty Council Meeting 01/22/2013 Filmed Crossing Safety Public Service Announcement 01/18/2013 Filmed Crossing Safety Public Service Announcement 01/18/2013 F'Imed Cty Coundl Meeti^g 01/22/2013 2012 YE Upgrade DOS 01/10/2013 2013 Software Maintenance for Locos - Financial Mamt 2013 Software Maintenance for L000s - HR 2013 Software Maintenance ¢or L000s - CED 2012 & 2013 �D Software Maintenance Reimb 2013 Software Maintenance for Loaos - Business Analvtics 2013 Software Maintenance for Loaos - Utility Mamt Computer Hardware Maint Jan 2013 DP Youth Commission Event 2-02- 2013 2013 Frisbie Interlocal Agreement - Meals on Wheels 2013 Frisble Interlocal Agreement- Senlor Service Grant Taxi Cab Subsidy -January 2013 Credit -Pen Refill DVD Holder, CDR Spindle, Etc. Water Supply 09/13/2012 Cisco Power Switches (2 �D, 1 PD) Cell Phone Service 12/14/12- 01/13/13 'Pad Case \ Tripp USB Adapters Dell Laptops (4 Fire Dept) Freight Charge for IT A/C Unit Cels Phone Service 12/14/12- 01/13/13 Copy Paper, Tape, Rubberbands, Etc Motorcycle & Pet Tags for 2013- 2014 Season Humidifier F'iter Delivery Service 01/08-0./09/2013 Amount 50.00 40.00 75.00 75.00 90.00 600.00 26,274.00 17,941.00 22,106.00 (42,912.00) 6,028.00 11,341.00 462.00 310.00 35,000.00 40,000.00 33.00 (0.91) 44.94 45.70 4,304.75 799.96 51.00 4,540.00 189.00 143,342.87 61.14 136.54 54' 75 43.92 122.76 Page 2 of 17 906.11 Amount Warrant Register 02/19/2013 Or• _ •unt Vendor Invoice Desc 40 40 40 5310 5325 5325 Membership Dues Training Training 40 6000 Professional Services 40 6000 Professional Services 40 40 40 40 6000 6000 6000 6015 Professional Services Professional Services Professional Services Communication Services 40 6015 Communication Services 40 40 40 40 40 6100 6100 7000 1000 7000 Publication of Notices Publication of Notices Office Supplies Office Supplies Office Supplies 40 7000 Office Supplies 40 7000 Office Supplies 40 7000 Office Supplies 40 7200 Other Supplies 40 7310 Publications 40 8010 Furniture & Fixtures 40 8010 Furniture & Fixtures Total 40 - Community Development 50 5325 Training 50 6015 Communication Services 50 6015 Communication Services 50 6015 Communication Services 50 6015 Communication Services 50 6025 Administrative Services 50 6040 Waste Hauling & Debris Removal 50 6040 Waste Hauling & Debris Removal 50 6045 "tility Locate Services 50 6110 Printing Services 50 6115 Licensing/Titles 50 6115 Lcensing/Titles 50 6135 Rentals - Uniforms 50 6135 Rentals - Uniforms 50 6145 Custodial Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services Community 1454 Northwest BOCA 3147 Biancalana, AI 3147 Blancalana, Al 3309 Elevator Inspection Services Inc 3309 Elevator Inspection Services Inc 3309 Elevator Inspection Services Inc 3309 Elevator Inspection Services Inc 3309 Elevator Inspection Services Inc 1552 Verizon Wireless 1552 Verizon Wireless 1050 Journal & Topics 1050 Journal & Topics 1066 Office Depot 1066 Office Depot 2408 Envelope Superstore 1644 Warehouse Direct 1644 Warehouse Direct 2408 Envelope Superstore 1046 Hinckley Spring Water Co 3568 Illinois Development Coundl 1666 Des Plaines Glass Company 1666 Des Plaines Glass Company Public Works 1252 NIPSTA 1552 Verizon Wireless 1552 Verizon Wireless 1552 Verizon Wireless 1552 Verizon Wireless 1172 Third Millennium Assodates Inc 1021 Arc Disposal -Republic Svc #551 1021 Arc Disposal Republic Svc #551 1052 Julie Inc 1233 Presstech 1744 IL Secretary of State 3555 Kamka, Vidor P 1029 Cintas #22 1029 Cintas #22 1227 Perfect Cleaning Service 1029 Cintas #22 1178 Trugreen 2350 Anderson Elevator Co Development 2013A 0007-2231-0646 0007-1428-5181 39149 39157 39158 39215 39187 2857871445 2857871445 152580 152767 640398660001 640398660001 169842 1819407-0 1804749-0 170725 11174875 010513 418 8619 8619 & Engineering 10165 2857871445 2857871445 2857871445 2857871445 15368 0551-009910286 0551-009914448 20:3-0430 -1st Q 30622 2000 FGre Truck Reimbursement 022526031 022529148 35660 022529148 2144951 129633 2013 BOCA Membership 1CC Training 1/23/2013 ICC Training Electrical Inspector 1/10/2013 Elevator Inspection 1/10/2013 Elevator Inspection 01/04/13 & 01/07/.3 Elevator Inspection 1/18/2013 Elevator _nspection 1/22/2013 Elevator Inspection Jan 2013 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Legal Notice PC 1/11/2013 Legal Notice ZBA 01/25/2013 Note Paper, Storage Boxes Note Paper, Storage Boxes Window Envelopes for Business License Manila Folders Chairmat Business License Envelopes Water Supply 1/3/2013 EDC On Line Ad 1/7/2013 Conf Roam Glass Conf Room Glass Supervisors Academy - 11/15/12 Cell Phone Service 12/14/12 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Utility Billing Rendering 01/16/2013 Frisbie Center January 2013 Metro Square January 2013 JULIE Fees -1st Qtr 20'3 2013 Curbside Calendar 2013 Title & Plates fo• Used Fre Truck Yr 2000 CDL Renewal Uniform Rental & Cleaning Uniform Rental & Cleaning 2013 Custodial Services -January Uniform Rental & Cleaning 2012 Fertilizer/Weed Spraying - 11/30/12 2013 Elevator Maintenance -January 80 00 180.00 180.00 75.00 116.00 75.00 75.00 609 00 299 67 69.94 225.72 150.48 33.39 33.00 289.48 10.58 28.47 217.11 15.86 150 00 115.00 115.00 3,143.70 Page 3 of 17 80.00 413.73 429.01 110.04 81.54 501.24 136.03 87.00 585 58 9,245.00 103.00 50.00 56.96 77.66 3,705.00 91.93 199.95 1,195 00 �r��v.3rr•. to k ) O S Pt INFC Or. Account 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneous Contractual Services 50 6195 Miscellaneois Contractual Services 50 6195 Miscellaneous Contractual Services 50 6310 R&M Vehldes 50 50 50 6310 6310 6315 R&M Vehldes R&M Vehldes City Hall 50 6315 City Hall 50 6315 City Hall 50 6315 City Hail 50 6315 City Hall 50 6315 aty Hall 50 6315 Public Works 50 6315 Police 50 6315 Rre Station #1 50 6315 Fre Station #1 50 6315 Fire Station #1 50 6315 Fire Station #2 50 6315 Fire Station #3 50 6315 Fire Station #3 50 7000 Office Supplles 50 7000 Office Supplies 50 7020 Supplies - Safety 50 7020 Supplies - Safety 50 7025 Supplies - Custodlal 50 7025 Supplies - Custodial 50 7035 Supplies - Equipment R&M 50 7035 Supplles - Equipment R&M 50 7035 Suppies - Equipment R&M 50 7035 Supplles Equipment R&M 50 7035 Supplies Equipment R&M 50 7035 Supplles - Equipment R&M 7040 Suppl es - Vehide R&M 7040 Supplies Vehide R&M 7040 Supplies Vehide R&M 7040 Supplies Vehide R&M 7040 Supplies Vehide R&M 7040 Supp .es - Vehide R&M X88888 IPATRIF 1741 Praxair Distribution Inc 1484 Thompson Rental Station Int 1494 Com/Rad Inc 1559 Continental Weather Svc 1197 Snow Systems 1197 Snow Systems 1197 Snow Systems 1278 Dave & Jim's Auto Body 1643 Golf Mill Ford 1643 Golf MITI Ford 1025 Bedco Inc 1025 Bedco Inc 1025 Bedco Inc 1025 Bedco Inc 1025 Bedco Inc 1025 Bedco Inc 1019 Anderson Pest Solutions 3585 Overhead Inc 1018 Anderson Lock Company LTD 1019 Anderson Pest Solutions 1525 Hastings Air -Energy Control 1019 Anderson Pest Solutions 1019 Anderson Pest Solutions 1525 Hastings Air -Energy Control 1066 Office Depot 1066 Office Depot 1703 Prosafety Inc 1703 Prosafety Inc 1028 Case Lots Inc 1725 Duracable Manufacturing 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1062 NAPA of Des Plaines 1078 Acme Trude Brake & Supply Co 1013 Ace Des Plaines Inc 1045 Havey Communications 1053 Kimball Midwest 1054 Lee Auto Parts 1054 Lee Auto Parts 1673 Chicago Parts & Sound LLC Invoice 45133576 489210-3 69942 12698 10-051863 10-051842 10-051866 13079 Warrant Register 02/19/2013 'Invoice Desc Auto Parts Propane Refill Radro Programming 01/17/2013 Weather Forecasting - January Contractual Snow Plowing -12/28/12 Contractual Snow Plowing -12/26/12 Contractual Snow Plowing -12/29/12 Front End Alignment - Police #2 469946 Programmed Interior Lighting 469945 Programmed Interior Lighting 18238 2013 HVAC Maintenance Contract - 1/3/13 18239 2013 HVAC Maintenance Contractl/2/13 18263 2013 HVAC Maintenance Contract - 1/11/13 18265 2013 HVAC Maintenance Contract - 1/14/13 18250 2013 HVAC Maintenance Contract - 2/13 18187 2013 HVAC Maintenance January 2376135 44788 7036505 2376335 145465 2376337 2376338 145466 639494952001 640849098001 2/745270 2/744940 045624 473374 408-737970 408-737967 408-738311 408-738318 456459 1230280074 227373 2179 2786466 408-737447 408-735318 499047 Pest Control 1/13 Overhead Door Installation Push Button Lock Installation 12/24/12 Pest Control - 1/13 Service Cali 1/16/13 Pest Control 1/13 Pest Control 1/13 Service CaII 1/14/13 Copy Paper File Folders, Copy Paper, Etc. Winter Liners for Hard Hats Safety Vests Soap, Mops, Towels Urinal Blocks Air Alters 011 & Air Filters Auto Parts Air & Fuel FiLers Oil Filters 011 & Fuel Filter, Coo,ant Spm Or Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Ar.to Parts Amount Page4 )f'7 306.58 32.95 140.00 150.00 380.00 380.00 380.00 50.00 117.95 117.95 971.10 1,119.00 1,061.30 120.00 600 00 600.00 56.50 2,100.00 502.20 41.50 219.95 41.50 38.77 267.27 72.24 163.18 135.00 250.00 1,045.70 136.58 91.41 34.35 46 32 22.38 41 72 69.10 7.58 194.90 187.89 26.59 30.37 64.0D L7'rti• C;� Si #u I'4' 10 IL: ` . 1 Af r'Fq PI AINf-c Accou 50 7040 50 50 50 SO 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7040 7045 Supplies Vehicle R&M Supplies Vehide R&M Supplies Vehide R&M Supp les Vehide R&M Supplies - Vehicle R&M Supplies - Vehide R&M Supplies Vehicle R&M Supplies - Vehicle R&M Supplies - Vehide R&M 5upplies - Vehicle R&M Supplies - Vehide R&M Supplies - Vehicle R&M Supplies - Vehicle R&M Supplies - Vehicle R&M Supplies - Vehide R&M Supplies - Vehicle R&M Supplies - Vehicle R&M 5uppiles - Vehicle R&M Supplies - Vehicle R&M Supplies - Vehicle R&M Supplies - Vehide R&M Supplies - Vehicle R&M Supplies - Vehicle R&M Supplies - Vehide R&M Supplies - Building R&M 50 7045 Supplies - Budding R&M 50 7045 Supplies - Building R&M 50 7045 Supplies - Budding R&M 50 7045 Supplies - Building R&M 50 7045 Supplies - Building R&M 50 7045 Supplies Building R&M 50 7045 Supplies - Building R&M 50 7045 Supplies - Building R&M 50 7045 Supplies - Building R&t4 50 7045 Supplies Building R&M 50 7045 Supplies - Building R&M 50 7045 Supp•les Bu!Iding R&M 50 7045 Supp,les - Bubding R&M 50 7045 Supplies - Bu,lding R&M 50 7045 Supplies - Building R&M 50 7045 Supplies - Building R&M 50 7045 Supplies - Building R&M 50 7045 Supplies - Building R&M PM - 1677 Wholesale Direct Inc 1948 Chicago Intl Trucks 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1105 City Limits Cleaning Systems Inc 1643 Golf nil Ford 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1018 Anderson Lock Company LTD 1018 Anderson Lock Company LTD 1018 Anderson Lock Company LTD 1018 Anderson Lock Company LTD 1043 Grainger 1047 Home Depot Credit Svcs 3378 Michael Wagner & Sons Inc 1063 Neher Electric Supply Inc 2028 Northwest Electrical Supply 2028 Northwest Electrical Supply 3378 Michael Wagner & Sons Inc 3378 Michael Wagner & Sons Inc 1057 Menards 1057 Menards 1057 Menards 1057 Menards 1057 Menards 1057 Menards 1057 Menards 000197493 12013266 408-736850 408-736857 408 736625 408-737240 3019 325864P 408-737178 408-737056 408-737187 408-737910 408-737517 408-735554 408-737022 408-737446 408-737575 408-737464 408-735844 408-735367 408-735794 408-737602 408-738090 408-738188 0801285 0801284 0699279 0699551 9031789309 2014963 1263370 325764-01 17085499 17085301 1263309 1262992 9775 9929 9585 9589 9593 9729 10727 Warrant Register 02/19/2013 - nvoice Desc Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Auto Parts Barrel Bolt for library Deck Electric Room Lock, Lever Cylinder and Cyhnder Chance to Master Key Keys Keys Ceiling Heater Lumber & Screws CH Bathroom Gaskets Fluorescent Lamps Light Bulbs for Flagpole at Rano & Wolf Roads Breakers for IT Dept. CH Copper Pipe Project -Basement to 2nd Floor Fire Station #1 Comerbead & White Caulk Paint Supplies Thermostat for CH Building Maintenance Repair Supplies Pa ntlng Supplies Paint Supplies Paint Amoun Page 5 o° 17 586.95 40.65 90.31 731 77.98 400.98 803.80 87.90 36.03 19.09 7.89 27.98 95.97 109.99 (134.99) 25.78 60.00 180.77 (16.00) 7.68 39.09 (91.00) 23.38 144.35 10.48 320.40 44.90 45.45 795.00 308.75 47.85 210.00 56.15 65.56 1,768.28 36.02 ;340 23.23 69.98 130.43 96.50 23.9' 12.87 iffigc rn-v li k. has /ti ,_____,,......,.. OF'.........., „,, PLAIN Or Accou 7045 Supplles - Building R&M 50 7045 50 7045 50 7045 50 7045 50 7045 SO 7045 50 7045 50 7050 50 7050 50 7050 50 7055 50 7055 50 7055 50 7055 50 7055 50 7055 50 7055 50 7055 50 7055 50 7055 50 7055 50 7055 50 7120 50 7130 50 7140 50 7140 50 7140 50 7160 50 7300 Supplies - Building R&M Supplies - Building R&M Supp les - Building R&M Supplies - Building R&M Supplies - Building R&M Supplies - Building R&M Supplies - Building R&M Supplies - Streetscape Supplies - Streetscape Supplies - Streetscape Supplies - Street R&M Supplies - Street R&M Supplies - Street R&M Street Sign Supplies Street Sign Supplles Street Sign Supplles Street Sign Supplies Street Sign Supplies Street Sign Supplies Street Sign Supplles Street Sign Supplles Street Sign Supplies Gasollne Diesel Electricity Electricity Electricity Ice Control Uniforms imprw 1057 Menards 1057 Menards 1057 Menards 1057 Menards 1057 Menards 1047 Home Depot Credt Svcs 1047 Home Depot Credit Svcs 1047 Home Depot Credit Svcs 1347 Lurvey Landscape Supply 1347 Lurvey Landscape Supply 1347 Lurvey Landscape Supply 1086 Arrow Road Construction 1086 Arrow Road Construction 1086 Arrow Road Construction 1723 Hall Signs Inc 1723 Hall Signs Inc 1723 Hall Signs Inc 1723 Hall Signs Inc 1723 Hall Signs Inc 1174 3M Co 1174 3M Co 1174 3M Co 1707 Traffic & Parking Control Co Inc 1014 Al Warren 011 Company Inc 1014 Al Warren 011 Company Inc 1033 ComEd 1049 Integrys Energy Svc Inc 1049 Integrys Energy Svc Inc 1178 Trugreen 1705 Sears Commercial One Total 50 - Public Works & Engineering 60 60 60 6C: 60 60 60 60 5325 6015 6015 6015 6015 6110 611C 6305 60 6305 60 7000 60 7000 60 7000 60 7000 60 7000 Training Communication Services Communication Services Communication Services Communication Services Printing Services Printi3g Serv!ces R&M Egwpment R&M Equipment Office Supplies Office Supplies Office Supplies Office Supplies Office Supp'ies 10818 10003 10306 10322 10428 6026524 4026966 5026789 0817914 -IN 0767359 -IN 0819458.1N 37545MB 37540MB 37515MB 279593 279981 279531 7974 280336 TP78414 TP78309 TP78310 1413430 I0762266 I0761541 2607132134-01/13 22679710-1#02 22587136-1#11 2455767 TD06677 Police Department 1129 College of DuPage 3126 1552 Verizon Wireless 1552 Venzon Wireless 1.552 Verizon Wireless 1552 Verizon Wireless 1142 Copyset Center 1142 Copyset enter 1822 Kustoms Signals 2066 Sarge's Range Service Inc 1389 Garvey's Office Products 1389 Garvey's Office Products 1389 Garvey's Office Products 1389 Garvey's Office Products 1389 Garvey's Office Products 2857871445 2857871445 2857871445 2857871445 37530 37561 475391 SRS -193 PINV548617 PINV548336 PINV545716 PINV545455 PINV549089 Warrant Register 02/19/2013 Invoice Desc Paint for Police Plumbing Supplies Outlet Covers Light Bulbs Electrical Supplies Ball Valve for CH Chiller Wail in Police Station Wall in Police Station Velvet Bows Credlt for Sod Fop Soli Temporary Street Patch Temporary Street Patch Temporary Street Patch Square Stock Posts S+gn Blarks Sign Blanks Price Adjustment Sign Blanks Reflective Sheeting White Sheeting Reflective Sheeting Sign Posts 2013 Gasollne Fuel 01/11/13 2013 Diesel Fuel 01/11/13 Electricity 12/06/12-01/09/13 Electricity 12/'7-01/17/13 Electricity 12/07-01/10/13 Ice Melt Uniforms Basic Truck Officer School 01/09/2013 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Arrest/Court Folders Property Inver tory Forms Repair Radar Guns - Out Of Warranty Range Maintenance Ian 2013 Labels Copy Paper Tape & Pens Batteries, Tape, Label Holders Binders, Bullet ^ Board 10.87 11.89 3.60 106.07 29.77 30.49 134.48 67.45 479.20 (20.00) 14.25 335.36 41984 298.24 71.54 841.08 239.20 (363.53) 459.52 849.78 1,115.63 1,593.75 1,218.27 16,459.90 8,729.49 337.59 8,258.80 377.41 375.00 106.97 88,865.46 225.00 919.78 206.16 402.54 945 62 945.00 423.00 480.00 300.00 62.88 459.00 16.60 101.54 254 48 Page 6 of 17 cir.40,N Itlir Account 60 7015 Supplies Police Range 1164 Uniform Den East Inc 60 7015 Supplies - Police Range 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 7200 7200 7200 7200 7200 7300 7300 7300 7300 7300 7300 7300 7300 7300 7300 7310 7310 7550 Other Supplies Other Supplies Other Supplies Other Supplies Other Supplies Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Publications Publications Miscellaneous Expenses 60 7550 Miscellaneous Expenses Total 60 - Police Department 2883 Law Enforcement Targets Inc 1046 Hinckley Spring Water Co 2016 Sign A Rama 1095 Barco Products Co 1222 Rydin Decal 1236 Proforma 1117 Chicago Badge & Insignia Co 1117 Chicago Badge & Insignia Co 1117 Chicago Badge & Insignia Co 1117 Chicago Badge & Insignia Co 1164 Uniform Den East Inc 1164 Uniform Den East Inc 1164 Uniform Den East Inc 1244 Ray O'Herron Company Inc 1244 Ray O'Herron Company Inc 1244 Ray O'Herron Company Inc 1572 LexisNexis Risk Data Management Inc 1683 West Payment Center 1532 Des Plaines Chamber of Commerce 1532 Des Plaines Chamber of Commerce r 28273 0210502 -IN 7017381 011913 29077 011300401 280710 0718001964 11987 11989 11990 12002 28286 28276 28284 0066145 -IN 0066658 -IN 0066659 -IN 4228676X 6084136006 6213A 6179A Warrant Register 02/19/2013 e Desc Rifle Cases For Range Rifles Range Targets Water Supply - Jan 2013 Office Nameplates Graffiti Remover 2013 Cab/TaxI License Stickers Business Cards Police Badges Badge - Deputy Chief Badge Repair Retirement Badge Uniforms For New Officers Uniforms For New Officers Uniforms For New Officers Nameplates For New Officers Nameplate and Insignia Gold Braid For Dress Blouse Criminal Law Manuals Criminal Law Books 2013 Mayor's Breakfast 2013 Mayor's Breakfast Emergency Management Agency 65 6015 Communication Services 1552 Verizon Wireless 2857871445 Cell Phone Service 12/14/12- 01/13/13 Total 65 - Emergency Management Agency 70 70 70 70 70 5310 5310 5310 5310 5325 Membership Dues Membership Dues Membership Dues Membership Dues Training 70 5325 Training 70 5325 Training 70 5325 Training 70 5325 Training 70 5345 Post -Employment Exams 70 6015 Communication Services 70 6015 Communication Services 70 6015 Communication Services 70 70 70 70 70 70 6110 6305 6305 6305 7000 7000 Printing Services R&M Equipment R&M Equipment R&M Equipment Office Supplies Office Supplies Fire Department 999999 -CW 1/I/13 -AW 1/1/13 -RT 14602 12/13/2012 -AW 1076 Sam's Club Direct 1482 Metropolitan l=ire Chief Association of IL 1482 Metropolitan Fire Chief Assodation of IL 1551 IL Fire inspectors Assoc 1546 IPELRA 1546 IPELRA 1546 IPELRA 2033 IL Society of Fire Service Instructors 2419 FireCompanies.com 1015 Alexian Brothers Corporate Health Svcs 1552 Verizon Wireless 1552 Verizon Wireless 1552 Verizon Wireless 1142 Copyset Center 1297 EMSAR Chicago 2054 Breathing Air Systems 3513 Kastelic Canvas 1066 Office Depot 1644 Warehouse D rest 12/13/2012 -RT Seminar -3/7/13 6747 0013386 469933 2857871445 2857871445 2857871445 37547 SI -30734 00047'9 -IN 9644 639312526001 '815425-0 2013 Membership Dues 2013 Membership Dues 2013 Membership Dues 2013 Membership Dues (3) Year End Labor Relations Update 12/13/12 Year End Labor Relations Update - 12/31/12 2013 Public Sector Employment Law Seminar -3/7/13 Annual Conference 10/15-17/2012 Training Package Feb -Apr 2013 Annual Physicals 01/24/20 3 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12 01/13/13 Business Cards Stretcher Repairs 01/08/2013 2013 Maintenance Agreement Custom Hose Haul Covers AM Batteries Cred t For Returned Item Key R'ngs Amount 999.90 322.24 53.13 78.30 177 74 838 93 58.98 351.85 145.40 55.00 134 29 643.30 1,013.78 953.80 59 70 183.60 25.90 147.81 476.00 30.00 30.00 12,521.25 273.94 Page 7 of 17 273.94 15.00 40.00 40.00 95.00 55.00 55.00 180.00 175.00 119.97 242.: 183.13 317.94 596.19 20.00 116.46 991.00 900.00 11.45 (18.04) 1157 11 Ie r r.. Or 70 Accoun 7000 Office Supplies 70 7000 Office Supplies 70 70 70 70 7000 7025 7025 7025 Office Supplies Supplies - Custodial Supplies - Custodial Supplies Custodial 70 7025 Supplies - Custodial 70 70 70 70 70 70 70 70 70 70 70 7025 7025 7200 7200 7200 7200 7200 7200 7200 7200 7300 Supplies - Custodial Supplies - Custodial Other Supplies Other Supplies Other Supplies Other Supplies Other Supplies Other Supplies Other Supplies Other Supplies Uniforms 70 7300 Uniforms 70 70 70 7320 7320 7320 Equipment < $5,000 Equipment < $5,000 Equipment < $5,000 Total 70 - Fire Department Vendor 1220 Runco Office Supply 1066 Office Depot 1066 Office Depot 1057 Menards 1304 HP Products 1304 HP Products 1304 HP Products 1304 HP Products 1304 HP Products 1018 Anderson Lock Company LTD 3354 Kosco Flags & Flagpoles LLC 1571 Welding Industrial Supply Corp 1046 Hinckley Spring Water Co 1046 Hinckley Spring Wates Co 1046 Hinckley Spring Water Co 1046 Hindley Spring Water Co 1076 Sam s aub Direct 1938 VCG Uniform LTD 3212 On Time Embroidery Inc 1076 Sam's Club Direct 3007 US Safety Products Inc 3353 Essential Equipment Solutions Invoice 533970-0 639598740001 6409339/5001 09673 I1469981 11568042 I1568041 I1574351 I1576586 0801795 1/17/13 1435635 10804116 111012 10804116 101312 10804116 120812 10804116 010513 4077 6185 EH 14356 4077 9003307 1317 Fire & Police Commission 75 5340 Pre -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 467118 Total 75 - Fire & Police Commission 90 6025 Administrative Services Total 90 - Overhead Total 100 - General Fund Fund: 201 00 6150 OD 6195 00 6195 00 6195 0 6195 00 6:95 00 6195 1005 AR Concepts Inc 111:#1 Downtown Fund City Maintenance 1057 Menards Miscellaneous Contractual Services Miscellaneous Contractual Serv'ces Miscellaneous Contractual Services Miscellaneous Contractual Services Miscellaneous Contractual Services Miscellaneous Contractual Services 1019 Anderson Pest Solutions 1025 Bedco Inc 1025 Bedco Inc Warrant Register 02/1912013 Invoice Desc Machine Stand, Flash Drive Hanging Folders, Batteries, Pocket Folders. Hiahliahters Correction Tape / Writing Pads Drano & Urinal Deodorizers Solid Laundry Detergent Towels, Dishwater Detergent, Can Liners. Dislnfectent-Sta 2 Bowl Cleaner, Car Wash, Disinfectant, Liq Soap, Can Liners- Sta 1 Tile/Grout Cleaner, Car Wash Janitorial Supplies -1/16/13 Keys (3) Memorial Flags Oxygen Cylinders -Dec 2012 Water Supply November 2012 Water Supply October 2012 Water Supply December 2012 Water Supply 01/03/2013 Shredder, AA Batteries (3) Blauer Jackets For New Emolovees DPFD Reflective Embroidery On Jackets Shredder, AA Batteries 10' Pike Pole 10' Firehook & T3/T4 Rechargable Battlers For Cameras (4) New Candidate Physicals Overhead CDP101 Dec 2012 Collection Service Dec 2012 1515 White Way Sign & Maintenance Co 1197 Snow Systems 1197 Snow Systems 10053 2376136 18250 18187 CD2008078245 10-051905 10-051906 Paint Supplies Pest Control 1/13 2013 HVAC Maintenance Contract - 2/13 2013 HVAC Maintenance January Sign Maintenance December Snow Removal 1/5/13 Snow Removal 1/13/13 Amou 208.09 87.26 64.10 17.40 418.42 988.58 1,709.83 199.64 483.38 12.15 120.95 156.94 13.98 8.14 6.99 4.00 35.96 934.50 66.00 49.84 81.00 762.23 10,564.48 3,238.00 3,238.00 143.34 143.34 266,099.97 Page 8 of 7 54.94 36.00 280 00 280.00 70 47 380.00 380.00 C.fr 7‘ r+:sr� (ell' . ki% ( k 111 e OFS PLAII"rq 00 00 00 00 00 00 6195 Miscellaneous 1227 Perfect Cleaning Service Contractual Services 7140 Electricity 1033 ComEd 7140 Electricity 1033 ComEd 7140 Electricity 1033 ComEd 7140 Electricity 1033 ComEd 7140 Electricity 1033 ComEd 7140 Electricity 1033 ComEd Total 00 - Non Departmental Total 201 - TIF #1 Downtown Fund Fund: 206 - TIF #6 Mannheim/Higgins Fund 00 7500 Postage & Parcel 1041 Federal Express Total 00 - Non Departmental Total 206 - TIF #6 Mannheim/Higgins Fund Fund: 230 - Motor Fuel Tax Fund 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electridty 00 7140 Electricity Total 00 - Non Departmental Total 230 - Motor Fuel Tax Fund Fund: 240 - CDBG Fund 00 6570 Subsidy - Residential Rehab 00 6570 Subsidy - Residential Rehab Total 00 - Non Departmental Total 240- CDBG Fund 1039 Constel-anon NewEnergy Inc 1039 Constellation NewEnergy Inc 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1644 Warehouse Direct 3597 Home Comfort Heating & Cooling Inc Fund: 250 - Grant Projects Fund 00 6000 Professional Services 1199 Spaceco Inc 00 6000 Professional Services Total 00 - Non Departmental Total 250- Grant Projects Fund Fund: 260 - Asset Seizure Fund t.0 7320 Equipment < $5,000 8005 00 8005 )0 8010 Computer Hardware Computer Hardware Furniture & Fixtures 1396 Gewa t a Ito Associates Inc 1552 Verizon Wireless 1026 CDW Govemment Inc 1026 CDW Government Inc 1389 Garvey s Office Products Invoic Warrant Register 02/19/2013 voice Desc 35660 2013 Custodial Services -January 5310658082-01/13 5310657021-01/13 0237106099-01/13 0445091056-01/13 0392121005-01/13 6045062008-01/13 2-153-27691 0008644028-R3 0008668861-QO 3471079047-01/13 0725000037-01/13 3657136067-01/13 0193753007-01/13 3471079047-12/12 1819008-0 S-11456 2 3850.400-11 2857871445 V563540 V102135 °MV549806 Electricity 12/07/12-01/09/13 Electricity 12/07/12-01/09/13 Electricity 12/07/12-01/09/13 Electricity 12/07/12-01/09/13 Electricity 12/07/12-01/09/13 Electricity 12/07/12-01/10/13 TIF 6 Postage for RFP Electridty 12/05-01/09/13 Electricity 12/05-01/09/13 Electricity 12/07/12-01/10/13 Electricity 12/08/12-01/10/13 Electricity 12/07/12-01/10/13 Electricity 12/12/12-01/15/13 Electricity 11/06/12-12/07/12 HUD Folders Residential Rehab Ballard Rd Sidewalk Impr 10/28- 12/31/2012 Construction Engr Lee -Perry 11/26- 12/23/2012 Cell Phone Seryce 32/14/12- 01/13/13 FPad Case / Tripp USB Adapters Targus case Bookcase mount 1,632.00 43.75 53.80 515.60 479.27 269.72 175.61 4,651.16 4,651.16 34.43 34.43 34.43 495.33 3,291.91 50.72 30.28 254.88 81.41 39.06 4,243.59 4,243.59 62.32 2,500.00 2,562.32 2,562.32 828.10 3,935.65 4,763.75 4,763.75 Page 9 of 7 1,199.88 77.98 81.00 146 40 rom 11 o If DFS P1 4INF Account 8015 Equipment 00 8020 Vehicles 00 8020 Vehicles 00 8020 Vehicles Total 00 - Non Departmental N/A 2484 Seized/Pending Forfeit N/A 2484 Seized/Pending Forfeit Total N/A Total 260 - Asset Seizure Fund Fund: 270 - Gaminq Tax Fund 00 7600 Cont Obligation - State Payments 00 7650 Cont Obligation - Munidoalitles 00 7650 Cont Obligation - Municipaiitles 00 7650 Cont Obligation - Munidoalities 00 7650 Cont Obligation - Munidoalities 00 7650 Cont Obligation - Munidoalities 00 7650 Cont Obligation - Munidoalitles 00 7650 Cont Obligation - Municipalities 00 7650 Cont Obligation - Munidoalitles 00 7650 Cont Obligation - Munidoalities 00 7650 Cont Obligation - Munldoalitles Total 00 - Non Departmental Total 270 - Gaming Tax Fund Vend() 1164 Uniform Den East Inc 1045 Havey Communications 1045 Havey Communications 1341 Landmark Ford 1320 IL State Police 3583 Giannini, Joseph 1206 State of IL 3101 Dixmoor , Village of 3102 Ford Heights , Village of 3103 Hodgkins , Village of 3105 Phoenix , Village of 3106 Robbins , Village of 3107 Harvey , City of 3108 Markham , City of 3109 Riverdale , Village of 3110 Summit , Village of 3/11 Chicago Heights , City of Fund: 400 - Capital Projects Fund 00 6000 Professional Services 1199 Spaceco Inc 00 6000 Professional Services 2436 Haeger Engineering LLC 00 6000 Professional Services 2436 Haeger Engineering LLC 00 6000 Professional Services 2436 Haeger Engineering LLC 00 6015 Communication Services 1552 Verizon Wireless 00 6025 Administrative Services / 72 Third Millennium Associates Inc 00 6195 Miscellaneous 1646 Metropolitan Water Redamation .,strict Contractual Services Total 00 - Non Departmental otal 400 • Capital Projects Find I voice Warrant Register 02/19/2013 Invoice Desc Amount 28206 Portable Ballistic Shields for patrol Officers 2177 Visor Emergency Light 2176 Additional Lighting for Squads #51, 53. 63 & 49 145209 New Squad for Customs Officer 122649A 122649 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 01/01-12/31/2012 2 73930 73935 73935 2857871445 15368 134,01 Forfeiture Award Retum Of Seized Funds - Court Ordered 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution 2012 Casino Revenue Distnbutlon 2012 Casino Revenue Distribution 2012 Casino Revenue Distribution Ballard Rd Sidewalk Impr 10/28 - 12/31/2012 Topographic Survey 12/01/12 • 01/21/13 Topographic Survey-Grouo 6 12/01/12-01/24/13 Topographic Survey•Group 6 12/01/12-01/24/13 Cell Phone Service 12/14/12. 01/13/13 Utility Billing Rendering 01/16/2013 25 -Year Watermain Easement Agreement 10,075.00 308.25 1,296.40 25,627.00 38,811.91 324.00 323.00 647.00 39,458.91 10,000,000.00 199,270.66 151,097.55 103,735.61 107,400.70 291,857.06 1,382,549.38 684,003.72 740,928,05 604,490.85 1,655,648 76 15,920,982.34 15,920,982.34 139.52 5,112.16 0.00 7,647.50 165.79 250.62 10.00 13,325.59 13,325.59 Page 10 of 17 --44\ rr.� 18 3S ,L, r Fs PI fliTA Or• Account Warrant Register 02/1912013 Vendor Invoice Invoice Desc Fund: 410 - Equipment Replacement Fund 60 8015 Equipment 1045 Havey Communications 60 8015 Equipment 1045 Havey Communications Total 60 - Police Department Total 410 - Equipment Replacement Fund Fund: 420 - IT Replacement Fund 00 6140 Leases 1420 US Bancorp Equipment Finance Inc 00 7200 Other Supplies 1026 CDW Govemment Inc 00 8000 Computer Software 00 8000 Computer Software 00 8000 Computer Software 00 8000 Computer Software 00 8000 Computer Software 00 8000 Computer Software 00 8000 Computer Software 00 8005 Computer Hardware Total 00 - Non Departmental Total 420 - 1T Replacement Fund Fund: 500 - Water/Sewer Fund 00 5310 Membership Dues 00 5310 Membership Dues 00 6000 Professional Services 00 6015 Communication Services 00 6015 Communication Services 00 6015 Communication Services 00 6045 00 6045 00 6180 00 6315 CO 6505 00 6505 00 6505 0 6505 6505 97 6505 Utility Locate Services Utility Locate Services Water Sample Testing Public Works Subsidy - Sewer Lateral Program Subsidy - Sewer Lateral Prooram Subsidy - Sewer Lateral Prooram Subsidy - Sewer Lateral Program Subsidy - Sewer Lateral Program Subsidy • Sewer Lateral Program 1757 New World Systems Corp 1257 New World Systems Corp 1257 New World Systems Corp 1257 New World Systems Corp '.257 New World Systems Corp 1257 New World Systems Corp 1257 New World Systems Corp 1035 Dell Marketing LP 1563 American Water Works Assoc 1563 American Water Works Assoc 1356 MWH Americas Inc 1552 Verizon Wireless 1552 Verizon Wireless 1552 Verizon Wireless 1052 Julie Inc 1052 Julie inc 1642 Suburban Laboratories, Inc 3320 Electronic Entry Systems Inc 3587 Mateja, Brian A 3588 Soifer, Michael 3589 Wiggington, Harold 3590 Weidner, Elizabeth 3592 Moy, Patricia 3593 Estate of Marie Labarbara 2175 Additional Lighting On Squads #52, 62. & 66 2202 Electrical Parts For Squad #66 220899207 V946497 019185 019224 020341 020508 021614 022058 021761 XJ2F42MR4 7000586309 7000599651 1502198 2857871445 2857871445 2857871445 2013-0430 -1st Q 2013-0430 1st Q 24515 201203842 SLP12-069 SLP12-067 SLP12-065 SLP12-064 SLP12-055 SLP12-070 Copier Lease 02/21/2013 Media Backup -Sony 800 GB Backup Tapes Service and Travel Time 03/19- 03/23/2012 JD Utility Momt Service and Travel Time 03/24/2012 JD Utility Mamt Service and Travel lime 05/14- 05/18/2012 JD Utility Mamt Service and Travel lime 05/19/2012 JD Utility Mamt Service and Travel Time 07/16- 07/20/2012 JD Utility Mamt Service and Travel Time 0721/2012 JD Utility Momt Milestone Billing for Utility Manaaement Go -Live Dell XPS 12 Laptop Membership Dues 03/01/13- 02/28/14 Membership Dues 04/01/13- 03/31/14 Water Evaluation 11/24/12 - 1/16/13 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12- 01/13/13 Cell Phone Service 12/14/12- 01/13/13 JULIE Fees -1st Qtr 2013 'JULIE Fees 1st Qtr 2013 Water Testing 01/02/13 Gate Repair 01/11/2013 Sewer Lateral Program Sewer Lateral Program Sewer Lateral Program Sewer Lateral Program Sewer Latera! Prograrl Sewer Lateral Program Amount 972.30 63.00 1,035.30 1,035.30 349.00 339.13 640.00 1,272 54 640.00 1,215.00 640.00 1,551.61 27,540.00 1,461.90 35,649.18 35,649.18 Page ' of 7 77.00 77.00 5,546.55 97.95 284.06 561.53 585.40 58540 352.00 148.50 1,443.30 100 00 60.00 2,000.00 2,000.00 1,650.00 or 1'115 rtF4 p! AtNrS 00 6510 00 7020 00 7020 00 7020 00 7030 00 7035 00 7035 00 7035 00 7040 00 7040 00 7040 00 7045 00 705 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7070 00 7075 00 7075 00 7075 00 7075 00 7075 00 7120 00 7120 00 7130 00 7130 00 7140 00 7140 00 7140 .0 7140 00 7140 Subsidy - Flood Assistance Supplies • Safety Supplies - Safety Supplies - Safety Supplies - Tools & Hardware Supplies - Equipment R&M Supplies • Equipment R&M Supplies - Equipment R&M Supplies - Vehide R&M Supplies - Vehicle R&M Supplies - Vehide R&M Supplies - Building R&M Suppi:es - Buld-ng R&M Water Meters Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Other Supplies - Sewer System Maintenance Supplies - Sewer System Maintenance Supplies - Sewer System Maintenance Supplies - Sewer System Maintenance Supplies - Sewer System Maintenance Gasoline Gasoline Diesel Diesel E!ec ridty Electricity Elech idty Electricity Electrldty 3591 Gradi, William 1703 Prosafety Inc 1703 Prosafety Inc 2513 Lee Jensen Sales Co 1057 Menards 2028 Northwest Electrical Supply 1202 Standard Equipment Co 1202 Standard Equipment Co 1054 Lee Auto Parts 1054 Lee Auto Parts 1054 Lee Auto Parts 1208 Steiner Electric Co 1047 Home Depot Credit Svcs 1303 HD Supply Waterworks LTD 1013 Ace Des Plaines Inc 1057 Menards 1057 Menards 1057 Menards 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1709 Ziebell Water Service Products Inc 3523 Hanson Pressure Pipe Inc 3523 Hanson Pressure Pipe Inc 3S30 Mid -American Water 1303 HD Supply Waterworks LTD 1502 Batteries Plus 1512 Meyer Material Co 1550 Addison Building Material Co 1550 Addison Briding Materiae Co 1709 Ziebell Water Service Products Inc 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1303 HD Supply Waterworks LTD 1057 Menards 1057 Menards 1072 Prairie Material Sales Inc 1072 Prairie Material Sales Inc 1274 O'Leary's Contractors 1014 Al Warren 0. Company I lc 1014 Al Warren 011 Company Inc 1014 Al Warren Oil Company :nc 1014 Al Warren Oil Company Inc 1049 Integrys Energy Svc Inc 1049 Integrys Energy Svc I^.c 1049 Integrys Energy Svc Inc 1049 :ntegrys Energy Sv -nc 1033 ComEd Warrant Register 02/19/2013 Invoice Invoice Desc Amount FRP12-076 2/745060 2/744510 126186 10724 17083542 C78835 C79999 408-735356 408-736689 408-736686 S004212473.001 6010945 5986598 227374 10317 10433 10431 5955486 6004505 219284-000 10882840 10882840 451607WD 6063828 290-234933 704004371 734390 734502 219259-000 6004518 6063808 6063808 6063845 6021175 6090242 10831 10833 88229728 88244236 77167 It762266 I0762266 I0761541 I076.541 22696802 1#06 22502872.1#09 22404331-1#04 22587026-1#05 58140971' 2-01/13 Flood Rebate Program Safety Glasses Safety Boots Shoring Materials Toolbox Light Bulbs Expansion Plug Leader Hose Credit Auto Parts Auto Parts Auto Parts UPS Batteries Light Control & Cutters Water Meter Components Fasteners, Etc. Coupling & Bleach Hex Bolt Hex Bolts, Nuts & Eye Bolts 36" Butterfly Valve Cored Plug Rubber Gasket 36" Pipe Fittings 36" Pipe Fittings 36" Ductile Iron Pipe 36" Repair Sleeve 6V Battenes Conaete Hex Nuts & Bolts Socket Cap Screw Plugs & Gaskets Clamp w/SS B&N 36" Sleeve & Pipe Repair Parts 36" Sleeve & Pipe Repair Parts Clamp & Valve Box Cord Stops, Clamps & Ball Curbs Clamps & Plugs Adaptor & Sewer Elbow Sewer Fern Adaptor Concrete Concrete Adaptor with Part DX-BR6040 2013 Gasoline Fuel 01/11/13 2013 Gasoline Fuel 01/11/13 2013 Diesel Fuel 01/11/13 2013 Diesel Fuel 01/11/13 Electridty 12/17-01/18/13 Electridty 12/05-01/07/13 Electridty 11/27-12/31/12 Electridty 12/07-01/10/13 Electricity 12/07/12-01/09/13 Page 12 of 17 1,090.50 28.20 39.90 350.00 16.99 63.00 209.82 (150 96) 80.67 4.99 4.99 70.84 64.47 3,675.00 41 82 43.29 7.77 67.01 8,989.00 19.58 48.00 7,560.00 286.49 6,274.00 4,003.00 47.90 359.04 83.55 7.20 1,244.00 668.16 4,256.00 1,875.00 1,159.62 2,135.02 813 63 21.89 9.83 199.88 202.50 475.00 2,208.04 1,405.11 1,262.10 525.87 1,919.74 431.74 351.67 1,018.57 27.36 00 7140 Electridty 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electricity 00 7140 Electrldty 00 7140 Electridty 00 7140 Electricity 00 7140 Electridty 00 7300 Uniforms 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1033 ComEd 1705 Sears Commerdal One 00 7320 Equipment < $5,000 1934 Saf-T-Gard Intl Inc 00 7320 Equipment < $5,000 1934 Saf-T-Gard Intl Inc Total 00 - Non Departmental 30 6015 Communication Services 30 6025 Administrative Services 30 6025 Administrative Services 30 6300 R&M Software Total 30 - Finance Total 500 - Water/Sewer Fund 1552 Verizon Wireless 1005 AR Concepts Inc 1172 Third Millennium Associates Inc 1257 New World Systems Corp Fund: 510 - City Owned Parking Fund 00 7140 Electridty 1049 Integrys Energy Svc Inc 00 7140 Electrldty 1049 Integrys Energy Svc Inc 00 7140 Electridty 1049 Integrys Energy Svc Inc 00 7140 Electricity 1049 Integrys Energy Svc Inc 1033 ComEd 1033 ComEd 00 7140 Electridty 00 7140 Electricity Total 00 - Non Departmental Total 510 - City Owned Parking Fund Fund: 520 - Metra Leased Parking Fund 00 7140 Electricity 1049 Integrys Energy Svc Inc Total 00 - Non Departmental otal 520 - Metra Leased Parking Fund 3526009006-01/13 5060090016-01/13 057513402001/13 5646761001-01/13 1602149012-01/13 4995025051-01/13 2038128006-01/13 0762050019-01/13 6331089024 01/13 0640144010-01/13 2148094073-01/13 0718079040-01/13 2382141015-01/13 T376638 1563790.00 1560562-00 2857871445 CDP300 Dec 2012 15368 023779 22562749-1#00 22587133-1#03 22587101-1#08 22562842-1#10 4974385007-01/13 4722388001-01/13 22047855-:#07 Fund: 600 - Risk Management Fund 00 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 010042 -014582 -PP 00 5555 Workers' Comp Expense 1657 Richard, Thomas 01/15-01/28/2013 00 5555 Workers' Comp Expense 1657 Richard, Thomas 11/06 11/19/2012 .0 5555 Workers' Comp Expense 1657 Richard, Thomas 12/04-12/17/2012 Warrant Register 02/19/2013 voice Desc Electricity 12/06/12-01/09/13 Electricity 12/08/12-01/10/13 Electricity 12/05/12-01/08/13 Electncity 11/01/12 01/07/13 Electricity 12/06/12-01/09/13 Electricity 12/06/12-01/08/13 Electricity 12/05/12-01/08/13 Electricity 12/10/12-01/10/13 Electricity 12/05/12-01/07/13 Electricity 12/06/12-01/09/13 Electricity 12/10/12-01/10/13 Electricity 12/06/12-01/09/13 Electricity 12/07/12-01/09/13 Uniforms Lights Lights Cell Phone Service .2/14/12- 01/:3/13 Collections Service Dec 2012 Utility Billing Rendering 01/16/2013 2013 Software Maintenance for Loans Electricity 12/07-01/09/13 Electridty 12/07-01/10/13 Electricity 12/07-01/10/13 Electricity 12/07-01/09/13 Electricity 12/07/13-01/10/13 Electricity 12/07/12-01/10/13 Electricity 12/07-01/09/13 MICA Deductible 08/12/10 Workers Compensation 01/15- 01/28/2013 Workers Compensation 11/06 11/19/2012 Workers Compe •sation 2/04 12/17/2012 Amount 64.48 178.68 86.98 22.07 222.56 28.26 340.03 16.77 147.82 46.69 38.26 29.77 63.49 171.96 440.00 440.00 73,503.30 33.92 51.42 1,175.97 11,340.00 12,601.31 86,104.61 7,593.23 5,708.65 889.83 344.37 20.40 15.57 14,572.05 14,572.05 1,075.18 1,075.18 1,075.18 Page 3 04 17 1,000.00 989.12 989.12 989.12 4.141:Nk p. tr. 11 Il j'1' if OFS Pt PINc'R Or Ac 5555 Workers' Comp Expense 1715 First Script Network Services Inc 00 5555 Workers' Comp Expense Total 00 - Non Departmental Total 600 - Risk Management Fund Fund: 700 - Escrow Fund N/A 2229 Special Events - Holiday Liahtina N/A 2229 Special Events - Holiday Liahtina N/A 2229 Spedal Events - Holiday Liahtina N/A 2229 Special Events - Holiday Liahtina N/A 2229 Special Events - Holiday Liahtina N/A 2229 Special Events - Holiday Liahtina N/A 2229 Special Events Holiday Liahtina Total N/A Total 700 - Escrow Fund 1715 First Script Network Services Inc 1281 Des Plaines Park District 1431 Optimist Club of Des Plaines 1717 Des Plaines Historical Society 2297 Salvation Army .297 Salvation Army 2336 Maine West High School 2336 Maine West High School Warrant Register 02/19/2013 Invoice Desc Amount FSP8M2188796 Workers Compensation Expense 01/08/13 FSPBM2198414 Workers Compensation Expense 01/15/13 2012 001 2012 2012B 2012A 2012A 20128 Fund: 950 - Emergency Communications Fund 00 6015 Communication Services 1265 Northem Illinois Police Alarm Sys 8703 00 6015 Communication Services 1552 Verizon Wireless 2857871445 00 6145 00 6`9G 00 6300 00 6300 Custodial Services Miscellaneous Contractual Services R&M Software R&M Software 1227 Perfect Cleaning Service 35668 1 077 Shred -it USA - Chicago 9401377278 1299 Enroute Emergency Systems P- 1713 3594 WorknetInc 70486 00 6305 R&M Equipment 1189 SEPS Inc 1/552180 00 6305 R&M Equipment 2933 SMS Systems Maintenance Services Inc 0000480253 00 00 00 7000 7000 7000 Office Supplies Office Supplies Office Supplies 00 7000 Office Supplies 00 7200 Other Supplies 00 7200 Other Supplies Total 00 - Non Departmental 1066 Office Depot 636679808001 1066 Office Depot 636690095001 1066 Office Depot 637152101001 1066 Office Depot 637152261001 1076 Sam's aub Direct 3409 1076 Sam's Club Direct 3408 Total 950 - Emergency Communications Fund 2012 Lighting Ceremony - Artistry in Motion Dance Grout) Trees for 2012 Holiday Lighting 2012 Lighting Ceremony Roasted Chestnuts 2012 Lighting Ceremony - Brass Band 2012 Lighting Ceremony - Canteen 2012 Lighting Ceremony Marchina Band 2012 Lighting Ceremony Chorallers Language Lines Dec 2012 Cell Phone Service 12/14/12- 01/13/13 Janitorial Services Jan 2013 Shredding Services 01/07/13 Annual Maintenance Contract NSECC.org Email Domain Renewal UPS 2013 Service Pian Computer Hardware Maintenance Service Label Tape Cartridges Toner Markers, Envelopes, Laminating Pouches Envelopes Batteries, Lysol, Dusters Cleaning Supplies 291.43 66.76 4,325.55 4,325.55 200.00 200.00 300.00 200.00 300.00 200.00 200.00 1,600.00 1,600.00 170.70 317.94 430.00 224.00 92,631.09 110.97 5,942.00 200.00 97.99 247.98 213.69 14.22 54.19 70.33 100,725.10 100,725.10 Grand Tota 16,501,209.03 Page 14 of 17 Warrant Register 02/19/2013 Manual Checks Invoice Desc Amount Fund: 100 - General Fund 00 4400 Building Permits 00 4420 Electrical Permits Total 00 - Non Departmental 20 6015 Communication Services 20 6535 Subsidy - Youth Commission Total 20 - City Administration 3582 Dzii.banski, Ursula 3582 Dzlubanski, Ursula 1533 Wide Open West 2909 Dankowski, Mary 60 6015 Communication Services 1032 Comcast Cable 60 6015 Communication Services 1032 Comcast Cable Total 60 - Police Department 65 6015 Communication Services 1032 Comcast Cable Total 65 - Emergency Management Agency 70 6000 Professional Services 3357 McGrath Consulting Group Inc Total 70 - Fire Department 90 6527 Subsidy - Generator 3582 Dzlubanski, Ursula Prooram Total 90 - Overhead Total 100 - General Fund Fund: 201- TIF #1 Downtown Fund 00 7110 Natural Gas 1064 Nicor Total 00 - Non Departmental Total 201- TIF #1. Downtown Fund Fund: 400 - Capital Proiects Fund 00 6005 Legal Fees 3466 Precision Instruments Inc 00 6005 Legal Fees 3603 Miner Links LLC Total 00 - Non Departmental Total 400 - Capital Projects Fund Fund: 410 - Equipment Replacement Fund 70 8020 Vehicles 1157 Wirfs Industries Inc Total 70 - Fire Department Total 410 - Equipment Replacement Fund Fund: 420 - IT Replacement Fun6 00 6140 Leases 1068 PNC Equ pment Finance 10 6140 Leases 1068 PNC Equ pment Finance HGP 11 263 HGP 11-263 01/22/2013 x6044 Reimb 01/17/2013 01/18/2013 x6724 01/18/2013 x0264 01/22/2013 x6716 Home Generator Reimbursement Prooram Home Generator Reimbursement Prooram Internet/Cab'e Service 01/21.- 02/20/2013 Reimb for Friend's Connect Event 01/19/2013 Intemet/Cable Service Feb 2013 Intemet/Cable Service Feb 2013 Intemet/Cable Service Feb 2013 575 Final Report on Ladder Truck Study HGP 11-263 01/14/2013 Case 04 L 050929 Case 04 L 050929 30234 431,393 431 391 Home Generator Reimbursement Prooram Natural Gas Service 12/12/12- 01/14/13 Levee 50 Reimb - Agreed Order Levee 50 Reimb • Agreed Order Prep of Newly Acquired Ladder Truck Copier Lease 02/20-03/19/2013 Copier Lease 02/22-03/21/2013 60.00 105.00 165.00 86.00 58.65 144.65 10.49 29.20 39.69 10.49 10.49 3,000.00 3,000.00 400.00 400.00 3,759.83 66.20 66.20 66.20 8,836.50 9,375.00 18,211.50 18,211.50 4,800 00 4,800.00 4,800.00 Page '5of 7 50.00 1,897.00 CITY or ra nEi is S P1 AINr W Total 00 - Non Departmental Or Total 420 - IT Replacement Fund Vendor Fund: 500 - Water/Sewer Fund 00 6015 Communication Services 1032 Comcast Cab'e 00 7110 Natural Gas 1064 Nicor 00 7110 Natural Gas 1064 Nicor 00 7110 Natural Gas 1064 Nicor Total 00 - Non Departmental Total 500 - Water/Sewer Fund Fund: 950 - Emeroencv Communications Fund 00 6015 Communication Services 1009 AT&T 00 6015 Communication Services 00 6015 Communication Services 00 6015 Communication Services 00 6015 Communication Services 00 6015 Communication Services 00 6015 Communication Services 00 6140 Leases Total 00 - Non Departmental 1009 AT&T 1009 AT&T 1009 AT&T 1009 AT&T 1009 AT&T 1032 Comcast Cable 1068 PNC Equipment Finance Invoice 01/20/2013 x6216 01/15/2013 01/17/2013 01/18/2013 847Z97367001-13 773R06175101-13 773R06285101 13 847965213201-13 847965213101-13 773R06284801-13 01/15/2013 x6740 4311394 Warrant Register 02/19/2013 Manual Checks Invoice Desc Internet/Cable Service 01/27. 02/26/13 Natural Gas Service 12/13/12- 01/15/13 Natural Gas Service 12/17/12- 01/17/13 Natural Gas Service 12/17/12- 01/17/13 Telephone Service 01/16- 02/15/2013 Telephone Service 01/16- 02h5/2013 Telephone Service 01/16- 02/15/2013 Telephone Service 01/19- 02/18/2013 Telephone Service 01/19- 02/18/2013 Telephone Service 01/16- 02/15/2013 Intemet/Cable Service 01/30- 02/28/13 Copier Lease 02/20-03/19/2013 Amount 2,437.00 2,437.00 86.90 85.17 133-28 871.24 1,176.59 1,176.59 1,204.69 616.84 141.36 64.87 102.85 192.76 221.90 96.00 2,641.27 Total 950 - Emergency Communications Fund 2,641.27 Grand Total 33,092.39 Page 16 of 17 �of u. DFC P{ A�1NF Automated Accounts Payable Manual Checks Payroll Electronic Transfer Activity: Bank of America Credit Card Chicago Water Bill ACH Postage Meter Direct Debits Utility Billing Refunds First Merit Bank Fees Discovery Benefits Admn Fees IMRF Payments Debt Service Payments Employee Medical/Dental Trust Total Cash Disbursements: for Warrant Register February 19, 2013 Amount 16,501,209.03 ** 33,092.39 ** 1,277,667.27 505,350.00 3,000.00 933.80 218,850.89 709,044.58 * $ 19,249,147.96 * Multiple transfers processed on and/or before date shown ** See attached report Warrant Register 02/19/2013 Summary Transfer Date 2/19/2013 2/2/2013 2/8/2013 1/28/2013 1/31/2013 2/11/2013 2/8/2013 2/6/2013 Adopted by the City Council of Des Plaines This Nineteenth Day of February 2013 Ayes Nays Absent Gloria). Ludwig, City Clerk , Acting Mayor Page ; 7 of 17 UNFINISHED BUSINESS CITY Of : Is DES PLAINES ILUNOIS Unfinished Ousiness Item #1 City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5317 Fax: 847-391-5402 MEMORANDUM Date: February 6, 2013 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance, Subj: Water/Sewer Rate Increase Issue: During the February 4111 City Council Meeting the Ordinance M-4-13 presented for a 15% total water rate increase was not approved by the City Council. Based on individual discussions with several Aldermen, staff is presenting a lower cost alternative for consideration which includes only the City of Chicago pass through increase. Analysis: Given the 15% Chicago pass through to the water rate, the total retail rate charged to the residents will only increase 6.9%. Additionally, due to the shortage of funds in the Water/Sewer Fund only the maintenance type projects are being initiated. To work on funding for the City's water and sewer infrastructure projects staff is suggesting a discussion to utilize partial Casino revenues during the 2014 Budget deliberations. The following information has been updated to reflect the 6.9% increase. Des Plaines purchases and sells water based upon a per 100 cubic feet measurement scale as opposed to a per 1,000 gallon scale. Both measurements are common in the industry for water metering. For comparison purposes, 100 cubic feet translates into 748 gallons. The City of Chicago has notified the City of a four-year increase beginning in 2012 with a 25% increase and years 2013-2015 with a 15% increase. The chart below provides a historical view of water and sewer rate calculations of customers within Des Plaines corporate limits. There are only a few customers outside the Des Plaines corporate limits mostly within the City of Chicago boundaries near O'Hare Airport. These customers pay twice the retail rate of customers within the corporate limits. 1 of 5 Year 2009 2010 2011 2012 Purchase Rate from Chicago 1.316 1.500 1.500 1.875 Water Rate Calculation (per 100 cubic feet) Chicago Increase 15.0% 14.0% 0.0% 25.0% Des Plaines O&M Adj 1.912 1.912 1.912 2.200 Des Plaines Increase 0.0% 0.0% 0.0% 15.1% Des Plaines Retail Rate 3.228 3.412 3.412 4.075 % Retail Change 5.6% 5.7% 0.0% 19.4% 2013 Proposed 2.156 15.0% 2.200 0.0% 4.356 6.9% Year 2009 2010 2011 2012 Sewer Rate Calculation (per 100 cubic feet) Des Plaines O&M Adj 0.700 0.700 0.700 0.910 Des Plaines Increase 0.0% 0.0% 0.0% 30.0% Des Plaines Retail Rate 0.700 0.700 0.700 0.910 2013 Proposed 0.910 0.0% 0.910 12013 Proposed Combined Water/Sewer Rate (per 100 cubic feet) Purchase Rate from Chicago Des Plaines O&M Adj 2.156 3.110 Des Plaines % Retail Retail Rate Change 5.266 5.64% The above increase to the water rates takes into account 15% increase for the pass-through of the Chicago purchase rate and no change for Des Plaines Operation and Maintenance (0 & M) rate component of the rate and no increase to the sewer rate. This equates to a 6.9% increase to the total water rate from $4.075 per 100 cubic feet to $4.356 per 100 cubic feet. Should this increase take effect on January 1, 2013, the projected water and sewer fund balance at the end of the 2013 fiscal year is estimated at $1.3M, which is 9% of expenditures. The following table provides the ending fund balance historical information as well as an analysis of the effect on the fund balance and a 15% Chicago pass through water rate increase. No rate 15% Chicago Pass 2 of 5 2010 Actual 2011 Actual 2012 Budget 2012 Unaudited - 2013 Proposed - --- - -"0-- 2013 Recommended Beginning Balance 5,537,957 5,031,860 2,646,184 3,473,407 1,878,413 1,878,413 Revenues 11,906,919 11,293,637 10,156,500 11,704,663 11,481,700 13,661,549 Expenses (12,225,806) (12,763,270) (12,285,523) (13,320,415) (14,271,424) (14,271,424) Transfers (187,210) (88,820) 20,758 20,758 20,758 20,758 Ending Balance 5,031,860 3,473,407 537,919 1,878,413 1,289,296 2 of 5 Resident hnpact: While the proposed increase will help maintain the Water/Sewer fund balance at its current level, it will also have a financial impact on our residents. By way of example, a high residential user (approximately 24 units of consumption bi-monthly) could expect to see an approximate $3.37 per month increase whereas an average user (approximate 16 units of consumption bi-monthly) could see an approximately $2.25 per month increase. Water Rate Survey: Staff has conducted a water rate survey of surrounding municipalities that purchase City of Chicago water to arrive at the comparable rates. Of the 10 communities that responded to the survey (See Exhibit A Table 1 on page 4 of this memo), Des Plaines is the second lowest even with the proposed 15% water rate increase. Staff also conducted a survey over sewer rates and of the 23 communities surveyed, Des Plaines is 6th lowest in terms of the sewer rates (See Exhibit B Table 3 on page 5 of this memo). For information purposes Exhibit B, Table 2 is included to show the water rate charges of communities that do not purchase water from the City of Chicago. Recommendation: Staff recommends that the City Council approve the water rate at $4.356 per 100 cubic feet. This rate incorporates the pass-through of the Chicago rate that will allow the Water/Sewer fund to maintain a positive fund balance. In addition, City ordinance has established a minimum rate for the "privilege of connection with and right to use" water from the City. This rate has been set based upon a minimum usage of 500 cubic feet per month. The chart below details the minimum retail rates. Once again, customers outside of the Des Plaines corporate limits pay twice the minimum rate. Year 2009 2010 2011 2012 Two -Month Minimum Rate $16.14 $17.06 $17.06 $20.38 Proposed 2013 $21.78 Attachment: Ordinance City Of Chicago Water Increase Notification 3 of 5 Exhibit A Table 1 Municipalities with City of Chicago Water Municipality Streamwood Morton Grove Rolling Meadows Hoffman Estates Mount Prospect Elk Grove Schaumburg Niles Des Plaines Park Ridge Average Rate/ 1,000 Gallons $9.92 * $9.16 $8.11 $6.72 $6.71 $6.50 $6.36 $6.06 $5.82 $5.36 2010 Increase 15% 15% 15% 0% 5% 15% 6.5% 0% 14% 0% $7.07 9% 2012 Increase 25% 25% 25% 25% 5% in January 9.5% in May 25% 16% 25% 25% 25% 2013 Increase 15% 15% 15% 15% 9.5% 24% 13% *Includes sewer ** Recommended ***FY13 begins in May. Staff expects 15% increase. 4 of 5 Exhibit B Table 2 Municipalities Municipality Northfield Wheeling Lake Forest Glenview Lake Zurich Carpentersville Lincolnshire Skokie Arlington Heights Cary Winnetka Palatine Evanston without Cit water Rate/ 1,000 Gallons $6.25 $5.28 $4.99 $4.90 $4.48 $4.43 $4.43 $4.35 * $4.25 $4.01 $3.98 $3.31 $2.34 y of Chicago Source of Water Winnetka NWWC Self -Supplied Wilmette Self -Supplied Self -Supplied Highland Park Evanston NWWC Self -Supplied Self -Supplied NWWC Self -Supplied Average *Includes sewer $4.38 5 of 5 Table 3 All Municipalities Sewer Rates Municipality Lake Zurich Evanston Lincolnshire Carpentersville Rolling Meadows Northfield Cary Elk Grove Mount Prospect Winnetka Schaumburg Wheeling Glenview Park Ridge Lake Forest Morton Grove Hoffman Estates Des Plaines Arlington Heights Palatine Skokie Streamwood Niles Sewer Rate $7.08 $5.27 $5.27 $4.60 $2.63 $2.45 $2.00 $2.00 $1.71 $1.39 $1.32 $1.31 $1.29 $1.27 $1.16 $1.09 $1.04 $0.91 $0.80 $0.78 $0.00 $0.00 $0.00 Average $1.97 * ** ** *Flat amount per bi-monthly cycle. **Sewer rate incorporated into rate charged for water CITY OF DES PLAINES ORDINANCE M - 4 - 13 AN ORDINANCE AMENDING TITLE 9, "PUBLIC UTILITIES," CHAPTER 1, "WATER SYSTEM REGULATIONS," SECTION 7, "RATES" OF THE DES PLAINES CITY CODE. WHEREAS, the City purchases water from the City of Chicago ("Chicago"); and WHEREAS, Chicago has notified the City that it will increase the rate it charges for water over the next four years as follows: a 25 percent increase in the first year and a 15 percent increase in the second, third, and fourth years ("Chicago Rate Increase"); and WHEREAS, the City charges customers for water at the rates set forth in Title 9, "Public Utilities," Chapter 1, "Water System Regulations," Section 7, "Rates" of the City Code ("Retail Rate"); and WHEREAS, at the current Retail Rate, the Chicago Rate Increase will cause the City Water/Sewer Fund to run a deficit, which deficit is projected to reach $9.4 million in fiscal year 2015; and WHEREAS, the City desires to amend Title 9, "Public Utilities," Chapter 1, "Water System Regulations," Section 7, "Rates" of the City Code to increase the Retail Rate to prevent deficits in the Water/Sewer Fund; and WHEREAS, even after increasing the Retail Rate as set forth in this Ordinance, the City's Retail Rate will be lower than the rate charged by many comparable municipalities for water purchased from Chicago; and WHEREAS, the City Council has determined that it is in the best interest of the City to increase the Retail Rate as set forth in this Ordinance; 1 NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: Title 9, "Public Utilities," Chapter 1, "Water System Regulations," Section 7, "Rates" of the City Code of Des Plaines, shall be, and is hereby, amended and shall read as follows: "9-1-7: RATES: All persons connecting with the water system of the city or taking and using water from the city waterworks system shall pay for such water at the following rates as measured by the aforementioned meter consistent with the approved rates. The following rates for water usage shall be expressly retroactive to and effective January 1, 2012 2013: A. Inside Corporate Limits: To all consumers of water residing within the corporate limits of the city: 1. For water used in any two (2) month period, the rate is mils -44:0753 four dollars thirty-five cents six mils (S4.356) per one hundred (100) cubic feet of water, for all water usage after January 1, 2012 2013. 2. A minimum rate of - - _ ! , twenty- one dollars seventy-eight cents (S21.78) per two (2) month period for the privilege of connection with the right to use water shall be charged each consumer, regardless of the amount of water used per two (2) month period, for all water usage after January 1, 2012 2013. B. Outside Corporate Limits, Retail Consumers: To all retail consumers of water residing outside the corporate limits of the city: 1. For water used in any two (2) month period, the rate is ($8.15) eight dollars seventy-one cents two mils (S8.712) per one hundred (100) cubic feet of water, for all water usage after January 1, 2012 au. 2. A minimum rate of - . - - - _ ! . forty-three dollars fifty-six cents ($43.56) per two (2) month period for the privilege of connection with the right to use water shall be charged each consumer residing outside the corporate limits of the city, regardless of the amount of water used per two (2) month period, for all water usage after January 1, 2012 2013 " 2 SECTION 2: If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2013 APPROVED this day of , 2013 VOTE: Ayes Nays Absent ACTING MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2013 CITY CLERK Peter M. Friedman, General Counsel NOTE: Deleted Language is Struck Through. New Language is Bolded and Double Underlined. Legal \Ord\2013\Ordinance Amending Water Rates DW 2-7-13 #12178474_v1 3 Unfinished Business Item #? ,twor nor City of Des Plaines u Community Development Planning & Zoning Division DES PLAINES 1420 Miner Street ILLINOIS Des Plaines, IL 60016 Tel: 847-391-5306 Fax: 847-827-2196 MEMORANDUM Date: February 7, 2013 To: Michael G. Bartholomew, MCP, LEED AP, City Manager Alexander Dambach, AICP, PP, Director of Community and Economic Development From: Scott Mangum, A1CP, Senior Planner Subject: Consideration of Conditional Use Permit, 1555-1563 Ellinwood Street (Case #12 -070 -CU) Issue: The petitioner requested a Conditional Use Permit under Section 7.3-8-C of the 1998 Des Plaines Zoning Ordinance, as amended, to authorize an accessory drive-through facility at a financial institution in the C-5, Central Business Zoning District and that permit was denied. Analysis: At its February 4, 2013 meeting the City Council directed staff to prepare a resolution to deny the request for a Conditional Use Permit for the establishment of a financial institution with accessory drive-through in the C-5, Central Business District. Recommendation: The City Council should approve the Resolution (R-34-13) to deny the requested Conditional Use Permit at 1555-1563 Ellinwood Street. Exhibits: Resolution (R-34-13) for the denial of Conditional Use Permit. Page 1 of 1 CITY OF DES PLAINES RESOLUTION R - 34 - 13 A RESOLUTION DENYING A CONDITIONAL USE PERMIT UNDER SECTION 7.3-8-C OF THE ZONING ORDINANCE TO PERMIT THE ESTABLISHMENT OF AN ACCESSORY DRIVE-THROUGH FACILITY IN THE C-5 CENTRAL BUSINESS DISTRICT AT 1555-1563 ELLINWOOD STREET, DES PLAINES, ILLINOIS. (CASE #12 -070 -CU). WHEREAS, an application was made by Jim Kaiser on behalf of U.S. Bank of Covington, Kentucky (the "Petitioner") to the City of Des Plaines Department of Community Development for a Conditional Use Permit under section 7.3-8-C of the 1998 Des Plaines Zoning Ordinance, as amended ("Zoning Ordinance"), to permit the establishment of an accessory drive-through facility at a financial institution in the C-5 Central Business District at 1555-1563 Ellinwood Street, in Des Plaines, Illinois ("Subject Property"); and WHEREAS, the Subject Property is a .59 acre parcel located on the south side of Ellinwood Street, east of the Ellinwood Street and Pearson Street intersection; and WHEREAS, the Subject Property is located in the C-5 Central Business District, in which "drive-through facilities" that are accessory uses are classified as conditional uses; and WHEREAS, the Petitioner submitted its application to the City on November 8, 2012; and WHEREAS, within ninety (90) days from the date of said application an initial public hearing before the Zoning Board of Appeals was scheduled for December 11, 2012 pursuant to publication in the Des Plaines Journal and Topics on November 23, 2012. Notice of the consideration of the Petitioner's application was mailed to all property owners within 300 feet of the Subject Property; and WHEREAS, said hearing of the Zoning Board of Appeals was held December 11, 2012, pursuant to notice published as required by law, wherein competent testimony and evidence was given with respect to how the Petitioner intended to satisfy the provisions and requirements of the Zoning Ordinance. The Zoning Board of Appeals filed a written report to the City Council on December 11, 2012 of such testimony, evidence and the Board's recommendation, by a vote of 4-2, to disapprove the Petitioner's application for a Conditional Use Permit under Section 7.3- 8-C of the Zoning Ordinance to authorize the establishment of an accessory drive-through facility in the C-5 Central Business District; and WHEREAS, the Subject Property is designated in the Long Range Land Use Plan portion of the City of Des Plaines Comprehensive Plan (2007) ("Comprehensive Plan") as part 1 of the "Downtown Sub Area." The Downtown Sub Area emphasizes pedestrian -oriented development; and WHEREAS, the Subject Property is further designated in the Comprehensive Plan for "Mixed Use - High Density" uses. This designation encourages structures up to 100 feet in height and a mix of retail, service, office, and residential uses; and WHEREAS, the Petitioner proposes to operate an accessory drive-through facility at a financial institution on the Subject Property, which would entail construction of two 20 -foot driveways and corresponding "curb cuts" through the pedestrian sidewalk on Ellinwood Street, as well as construction of a one-story, 3,872 square -foot structure for use as a financial institution ("Proposed Use"); and WHEREAS, Section 3.4-5 of the Zoning Ordinance sets forth various standards that are to be considered when deciding whether to approve a conditional use permit application including: (i) whether the proposed use is in accordance with the objectives of the Comprehensive Plan (3.4-5(B)); (ii) whether the proposed use is designed to be harmonious in appearance with the existing or intended character of the general vicinity (3.4-5(C)); and (iii) whether the proposed use involves uses and conditions of operation that will be detrimental to any persons or the general welfare by reason of excessive production of traffic (3.4-5(G)); and WHEREAS, City staff has advised that the Petitioner's Proposed Use: (i) constitutes a significant deviation from the pedestrian -oriented, high-density mixed-use uses recommended for the Subject Property in the Comprehensive Plan; (ii) will not be harmonious in appearance with the intended pedestrian -oriented, high-density, mixed-use character of the general vicinity; and (iii) may be detrimental to pedestrians due to the proposed 20 -foot driveways and curb -cuts across the pedestrian sidewalk on Ellinwood Street; and WHEREAS, the City Council has studied the respective written reports of the Zoning Board of Appeals, together with the applicable standards set forth in Section 3.4-5 of the Zoning Ordinance; the Comprehensive Plan; the Staff Report dated January 24, 2013, including the Conditional Use Application completed by the Petitioner, together with the exhibits to the Staff Report, which include a location map for 1555-1563 Ellinwood Street prepared by the Department of Community of Economic Development, photographs of the Subject Property, a traffic impact study prepared by Konig, Lindgren, O'Hare, Aboona, Inc., dated November 9, 2012, and the Minutes of the December 11, 2012 Zoning Board of Appeals meeting, which form part of the basis for this resolution; and WHEREAS, the City Council finds that the Petitioner's Proposed Use does not satisfy the standards for a Conditional Use set forth in Section 3.4-5 of the Zoning Ordinance; and WHEREAS, the City Council finds that it is in the best interest of the City and the public to deny Petitioner's application for a conditional use permit for the establishment of an accessory drive-through facility on the Subject Property, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of this home rule powers, as follows: 2 SECTION 1: RECITALS: The foregoing recitals are incorporated into, and made a part of, this Resolution, as findings of the City Council. SECTION 2: DENIAL OF CONDITIONAL USE PERMIT: Based upon the written reports of the Zoning Board of Appeals, the applicable standards set forth in the Zoning Ordinance, the City of Des Plaines Comprehensive Plan, and the representation to the Zoning Board of Appeals made by the Petitioner, and pursuant to its authority under Section 3.4-4 of the Zoning Ordinance, the City Council hereby denies a Conditional Use Permit to permit the establishment of an accessory drive-through facility in the C-5 Central Business District at 1555- 1563 Ellinwood Street in Des Plaines, Illinois. SECTION 3: FINAL DECISION: This Resolution shall serve as the final decision of the City Council, and the Zoning Administrator is hereby directed to provide notification of its adoption to the Petitioner. SECTION 4: EFFECTIVE DATE: This resolution shall be in full force and effect following its passage and approval according to law. PASSED this day of , 2013. APPROVED this day of , 2013. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK ACTING MAYOR Approved as to form: CITY CLERK Peter M. Friedman, General Counsel #12337650_v1 LegaIRes\2013\DP-Resolution 1555-1563 Ellinwood Res Denying Conditional Use Permit 3