08/18/2014/��
,1 CITY OF Ss
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DES PLAINES
ILLINOIS
City Council Agenda
Monday, August 18, 2014
Executive Session — 6:30 p.m.
Regular Session — 7:00 p.m.
Room 102
CALL TO ORDER
EXECUTIVE SESSION
PENDING LITIGATION
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PRESENTATION
CITY CLERK LUDWIG - MASTER MUNICIPAL CLERK CERTIFICATION
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
DRAFT: 8/11/2014 2:43 PM
Monday, August 18., 2014
City of Des Plaines City Council Agenda Page 12
CONSENT AGENDA:
1. Minutes/Regular Meeting — August 4, 2014
2. Award Bid for Five (5) Patient Care Reporting Laptops for the Fire Department to CDS Office Technologies,
1271 Hamilton Parkway, Itasca, Illinois 60143 in the Amount of $20,250.00. Budgeted Funds —IT
Replacement Fund/Computer Hardware
2a. RESOLUTION R-161-14/Replacement of Patient Care Reporting Laptops for Fire Department
3. Approve Proposal from Total Parking Solutions, Inc., 2721 Curtiss Street, Downers Grove, Illinois 60515 in
the Amount of $14,088.00 to Purchase a Cale Multi -Space Pay Station. Source of Funding — TIF #1
Equipment Fund - $13,248/TIF #1 Miscellaneous Contractual Services - $840.
3a. RESOLUTION R-162-14/Multi-Space Pay Station Purchase
4. Approve Proposal from Christopher B. Burke Engineering, Ltd., 9575 West Higgins Road, Suite 600,
Rosemont, Illinois 60018 in the Amount of $69,500 for Professional Engineering Services Related to the
Fargo Relief Sewer. Contract will be Task Order No. 7 to Master Agreement with CBBEL. Source of
Funding — Capital Projects Fund.
4a. RESOLUTION R-163-14/CBBEL Task Order No. 7 to Master Agreement — Fargo Relief Sewer
5. Approve Proposal from Civiltech Engineering, Inc., 450 East Devon Avenue, Suite 300, Itasca, Illinois 60143
in the Amount of $273,481.85 for Design Engineering Services of the Rand Road Sidepath Project for Phases
I & II. Source of Funding — Capital Projects Fund.
5a. RESOLUTION R-164-14/Design Engineering Services of Rand Road Sidepath Project
6. Approve Revocable License Agreement with Comcast of Illinois XI, LLC, 1500 McConnor Parkway, Suite
200, Schaumburg, Illinois 60173 for the Installation of CATV Cable from 701 Lee Street to 1501 Ellinwood
Street.
6a. RESOLUTION R-165-14/Comcast Installation of CATV Cable Agreement
7. Approve Wireless Lease Agreement with SBC Tower Holdings, LLC Regarding a Wireless Service Facility at
1099/1111 Joseph Schwab Road
7a. RESOLUTION R-169-14/SBC Tower Holdings Wireless Lease Agreement
8. SECOND READING — M-27-14/Class B Bulk Sales Liquor License for R&R Liquors, Inc.
END OF CONSENT AGENDA
DRAFT: 8/11/2014 2:43 PM
Monday, August 18, 2014 City of Des Plaines City Council Agenda a 13
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION — Alderman Dick Sayad, Chair
a. Warrant Register in the Amount of $3,342,944.98 — RESOLUTION R-166-14
b. 2013 Audit Presentation and State of the Finances
2. COMMUNITY DEVELOPMENT — Alderman Mark Walsten, Chair
a. Business Assistance Program Application for Forever Yogurt, 1512 Market Street — RESOLUTION
R-167-14
b. Business Assistance Program Application for The Local, 1501 Miner Street @ Downtown Train
Station — RESOLUTION R-168-14
c. Consideration of Major Variance Request for an Accessory Structure, 1784 Forest Avenue, Case #14-
040-V
3. PUBLIC SAFETY — Alderman Patricia Haugeberg, Chair
a. Discussion of Board of Fire & Police Commissioners Rules & Regulations
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
SEPTEMBER 2, 2014 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO
TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY
THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS"
UNFINISHED BUSINESS
1. SECOND READING M-28-14/Approve Ordinance Authorizing the Issuance of General Obligation
Refunding Bonds, Series 2014 of the City of Des Plaines, IL and Providing for the Redemption of Outstanding
Bonds of the City
NEW BUSINESS
1. a. RESOLUTION R-166-14/Warrant Register in the Amount of $3,342,944.98
2. a. RESOLUTION R-167-14/Approve Business Assistance Program Application for Forever Yogurt, 1512
Market Street
b. RESOLUTION R-168-14/Approve Business Assistance Program Application for The Local, 1501 Miner
Street
c. Consideration of Major Variance Request for an Accessory Structure, 1784 Forest Avenue, Case #14-040-V
DRAFT: 8/11/2014 2:43 PM
Monday, August 18, 2014
MANAGER'S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines City Council Agenda P a 2 e 14
City of Des Plaines. in compliance with the Americans With Disabilities Act. requests that persons with disabilities. who require
certain accommodations to allow them to observe and/or participate in the meetings) or have questions about the accessibility of the
meeting(s) or facilities. contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.
DRAFT: 8/11/2014 2:43 PM
PRESENTATION
CITY Of
DES PLAINES
ILLINOIS
Date: July 28, 2014
To:
From: Gloria Ludwig, City Clerk
Subject: Presentation
Mayor Matt Bogusz
Aldermen
City Manager
Director of Media Services
PRESENTATION
City of Des Plaines
Office of the City Clerk
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5311
Fax: 847-391-5439
At the beginning of the August 18, 2014 City Council meeting, a plaque and pin will be
presented to me by Kittle Kopitke, Village Clerk of Streamwood, Past President of the
Municipal Clerks of Illinois and Past Region VII Director of the International Institute of
Municipal Clerks for having achieved certification as Master Municipal Clerk.
Consent Agenda Item # 1
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, AUGUST 4, 2014
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 7:00 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Monday, August 4,
2014.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Brookman, Walsten, Sojka and Charewicz.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development Sakas, Fire Chief Wax, Police Chief
Kushner, Superintendent — Utility Services Watkins, Associate Planner Yu and City Attorney
Friedman.
PRAYER AND The opening prayer was given by City Clerk Ludwig, followed by the Pledge of
PLEDGE: Allegiance to the Flag.
PUBLIC MINUTES OF THE PUBLIC HEARING HELD IN THE
HEARING/ ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS,
CDBG ANNUAL DES PLAINES CIVIC CENTER, MONDAY, AUGUST 4, 2014
ACTION PLAN:
Mayor Bogusz called the Public Hearing to order at 7:01 p.m. The Public
Hearing was being held pursuant to legal notice (published in the local
newspaper on June 25, 2014) to discuss the Program Year 2014 (PY2014)
Community Development Block Grant Annual Action Plan.
DISCUSSION: Associate Planner Yu addressed the City Council reviewing his Memorandum
of July 24, 2014 which explained the Annual Action Plan that the City must
submit to the U.S. Department of Housing and Urban Development (HUD) in
order to receive $283,919.00 in Community Development Block Grant
(CDBG) funding to assist low- and moderate -income residents.
Mayor Bogusz asked for comments from the aldermen and the public. There
were no comments.
Final action on this matter will be taken under Items 7 and 7a on the Consent
Agenda this evening.
The Public Hearing was adjourned at 7:03 p.m.
The City Council reconvened at 7:04 p.m.
CITIZEN Ms. Miriam Feyer, Human Resources Manager of DO & CO, addressed the
PARTICIPATION: City Council announcing job opportunities.
CITIZEN PART.:
(Cont'd)
CONSENT
AGENDA:
MINUTES:
MINUTES:
Consent
Agenda
APPROVE NEW
CLASS B BULK
SALES LIQ. LIC./
1572 RAND RD.:
Consent
Page 2 of 7 8/4/14
Mr. Michael St. Pierre, new General Manager for River Casino, addressed the
City Council introducing himself and giving his contact information.
Ms. Sheri Caine, Executive Director of the History Center, addressed the City
Council giving a report on the fundraising efforts for 2014 and upcoming
events.
Ms. Denise Carrera, 555 North Mt. Prospect Road, addressed the City Council
stating her concerns regarding the Safe Routes to School plan and, in particular,
safety issues on Wolf Road.
Motion by Sayad, seconded by Rodd, to establish the Consent Agenda except
for Items 1, 10 and 10a. Motion declared carried.
Motion by Walsten, seconded by Robinson, to approve Consent Agenda. Upon
roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Minutes were approved; Staff recommendations and requests were approved;
Ordinance M-27-14 was placed on First Reading; Resolutions R-151-14, R-
152-14, R-153-14, R-154-14, R-155-14, R-157-14 and R-159-14 were adopted;
Ordinances Z-17-14, Z-19-14 and Z-20-14 were adopted.
Alderman Rodd requested that this Item be removed from Consent Agenda.
Alderman Rodd referred to page 7 regarding Municipal Electric Aggregation.
The answer from General Counsel Friedman was transposed. It should read:
"General Counsel Friedman stated that it would be binding if the residents
voted not to pass the referendum, and that it would not be binding if the
residents voted in favor of the referendum."
Moved by Rodd, seconded by Sayad, to approve minutes of the Regular
Meeting of the City Council held July 21, 2014, as Amended. Motion declared
carried.
Moved by Walsten, seconded by Robinson, to approve minutes of the Executive
Session of the City Council held July 21, 2014. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to concur with Staff
recommendation to place on First Reading Ordinance M-27-14, AN
ORDINANCE AMENDING SECTION 1, "SCHEDULE OF FEES," OF
TITLE 4, `BUSINESS REGULATIONS," OF THE CITY CODE TO ADD
ONE CLASS B LIQUOR LICENSE. Motion declared carried as approved
AY
Agenda
Ordinance
M-27-14
PURCHASE/
VEHICLE/
POLICE DEPT.:
Consent
Agenda
Resolution
R-151-14
AWARD BID/
WATER TANK
REHAB./ 877
CENTRAL RD.:
Consent
Agenda
Resolution
R-152-14
APPROVE
CONSTR. ENG.
SVCS./ 877
CENTRAL RD.:
Consent
Agenda
Resolution
R-153-14
CDBG PROGRAM
YEAR 2014
ANNUAL
ACTION PLAN:
Consent
Agenda
Resolution
R-154-14
APPROVE/
SUPPL.
FINANCIAL
Page 3 of 7 8/4/14
unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to concur with Staff
recommendation to approve purchase of one (1) Ford Police Interceptor Utility
AWD through the Northwest Municipal Conference from Currie Motors, 9423
West Lincoln Highway, Frankfort, Illinois 60421, in the amount not to exceed
$27,230.00 (Asset Forfeiture Funds); and further recommend to adopt
Resolution R-151-14, A RESOLUTION AUTHORIZING THE PURCHASE
OF ONE 2014 FORD UTILITY POLICE INTERCEPTOR VEHICLE FROM
CURRIE MOTORS OF FRANKFORT, ILLINOIS. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to concur with Staff
recommendation to approve the Central Road Water Tank Rehabilitation
contract with DN Tanks, Inc., 11 Teal Road, Wakefield, Massachusetts 01880,
in the amount of $324,850.00 (Water Fund, Improvements); and further
recommend to adopt Resolution R-152-14, A RESOLUTION APPROVING A
CONTRACT WITH DN TANKS, INC., FOR THE REHABILITATION OF
THE CENTRAL ROAD WATER TANK. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to concur with Staff
recommendation to approve the contract from Dixon Engineering, Inc., 9415
West Forest Home, Suite 208, Hales Corners, Wisconsin, in the amount of
$24,875.00 (Water Fund, Professional Services); and further recommend to
adopt Resolution R-153-14, A RESOLUTION APPROVING AN
AGREEMENT WITH DIXON ENGINEERING, INC., FOR
CONSTRUCTION ENGINEERING SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to concur with Staff
recommendation to approve submission of the Annual Action Plan to the U.S.
Department of Housing and Urban Development (HUD) in order to receive
$283,919.00 in Community Block Grant (CDBG) funding to assist low- and
moderate -income residents for Program Year 2014 (PY2014) beginning
October 1, 2014 and ending on September 30, 2015; and further recommend to
adopt Resolution R-154-14, A RESOLUTION APPROVING THE CITY OF
DES PLAINES COMMUNICATY DEVELOPMENT BLOCK GRANT
PROGRAM YEAR 2014 ANNUAL ACTION PLAN. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to concur with Staff
recommendation to approve Supplemental Financial Services Agreement with
Speer Financial, Inc., Chicago, Illinois; and further recommend to adopt
SVCS.:
Consent
Agenda
Resolution
R-155-14
AWARD BID/
CRACK
SEALING:
Consent
Agenda
Resolution
R-157-14
APPROVE
AMENDMENTS/
CH. VU RULES
AND REG'S./ BD.
OF FIRE/POLICE:
Resolution
R-158-14
ADVERTISE FOR
BID/ 2014 WATER
SYSTEM LEAK
DETECTION
PROJECT:
Consent
Agenda
ADVERTISE FOR
BID/ REPAIRS
ALGONQUIN RD.
BRIDGE:
Consent
Agenda
APPROVE
INTERGOV.
Page 4 of 7 8/4/14
Resolution R-155-14, A RESOLUTION APPROVING AN AGREEMENT
WITH SPEER FINANCIAL, INC., FOR FINANCIAL ADVISOR SERVICES.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to concur with Staff
recommendation, in the best interest of the City, that the bid from Patriot
Pavement Maintenance, Inc. be rejected and that the City award the crack
sealing contract to Behm Pavement Maintenance, Inc., 3010 Route 176, Crystal
Lake, Illinois 60014 in the amount of $30,000.00 (Motor Fuel Tax Funds); and
further recommend to adopt Resolution R-157-14, A RESOLUTION
APPROVING A CONTRACT WITH BEHM PAVEMENT MAINTENANCE,
INC. FOR THE SEALING OF CRACKS ON VARIOUS ROADS WITH THE
CITY OF DES PLAINES. Motion declared carried as approved unanimously
under Consent Agenda.
Alderman Brookman requested that this Item be removed from Consent
Agenda.
Fire Chief Wax, Board Commissioner Lester and General Counsel Friedman
answered questions from the Aldermen.
Moved by Walsten, seconded by Sojka, to approve the Board of Fire and Police
Commission's amendment to its Rules and Regulations, which amendment
provides compliance by the City with the new State law; and adopt Resolution
R-158-14, A RESOLUTION APPROVING AMENDMENTS TO THE RULES
AND REGULATIONS OF THE BOARD OF FIRE AND POLICE
COMMISSIONERS OF THE CITY OF DES PLAINES, ILLINOIS. Motion
declared carried.
Moved by Walsten, seconded by Robinson, to authorize the City Clerk to
advertise for bid the 2014 Water System Leak Detection project with a bid
opening date of August 20, 2014 at 10:00 a.m. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to authorize the City Clerk to
advertise for bid the Algonquin Road Bridge Repairs with a bid opening date of
August 20, 2014 at 10:00 a.m. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to approve Intergovermnental
Agreement between the City of Des Plaines, Maine Township High Schoo
AGR./ SCHOOL
DISTRICTS 207
AND 62/ TIF:
Consent
Agenda
Resolution
R-159-14
ORDINANCE
Z-17-14
CITYWIDE TEXT
AMENDMENT/
WALL SIGN
VISABLE FROM
AN INTERSTATE
HIGHWAY:
Consent
Agenda
ORDINANCE
Z-19-14
MAJOR SIGN
VARIATION FOR
ELECTRONIC
MESSAGE
BOARD/ 680 N.
WOLF RD.:
Consent
Agenda
ORDINANCE
Z-20-14
MAJOR SIGN
VARIATION FOR
WALL SIGNS/
1382 PRAIRIE
AVE.
Consent
Agenda
WARRANT
Page 5 of 7 8/4/14
District Number 207, and Des Plaines Community Consolidated School District
Number 62; and adopt Resolution R-159-14, A RESOLUTION APPROVING
AN INTERGOVERNMENTAL AGREEMENT WITH MAINE TOWNSHIP
HIGH SCHOOL DISTRICT NO. 207 AND DES PLAINES COMMUNITY
CONSOLIDATED SCHOOL DISTRICT NO. 62 REGARDING TAX
INCREMENT FINANCING. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to adopt Ordinance Z-17-14, AN
ORDINANCE AMENDING THE TEXT OF THE CITY ZONING
ORDINANCE REGARDING WALL SIGNAGE FOR PROPERTIES
ADJACENT TO AN INTERSTATE HIGHWAY. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to adopt Ordinance Z-19-14, AN
ORDINANCE APPROVING A MAJOR VARIATION FROM SECTION
11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO
PERMIT AN ELECTRONIC MESSAGE BOARD SIGN (LED PRICING)
WITHIN 250 FEET OF RESIDENCES AND A 108 SQUARE FOOT POLE
SIGN AT 680 N. WOLF ROAD, DES PLAINES, ILLINOIS (CASE #14-031-
V). Motion declared carried as approved unanimously under Consent Agenda.
Moved by Walsten, seconded by Robinson, to adopt Ordinance Z-20-14, AN
ORDINANCE APPROVING A MAJOR VARIATION FROM SECTION
11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO
PERMIT TWO WALL SIGNS ON NON -STREET FACING FACADES AT
1382 PRAIRIE AVENUE, DES PLAINES, ILLINOIS (CASE #14-034-V).
Motion declared carried as approved unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION Alderman Sayad, Chair
Moved by Charewicz, seconded by Walsten, to recommend to the City Council
REGISTER:
GENERAL
OBLIGATION
BONDS/ 2014:
DISCUSSION ON
EMPLOYEE
TAKE-HOME
VEHICLES:
DISCUSSION/
BUSINESS
ASSISTANCE
PROGRAM/
METRA TRAIN
STA./ COFFEE
SHOP:
UNFINISHED
BUSINESS:
NEW BUSINESS:
WARRANT
REGISTER:
Page 6 of 7 8/4/14
approval of the August 4, 2014 — Warrant Register, in the total amount of
$4,480,544.55; and further recommend that Resolution R-156-14 be adopted at
appropriate time this evening. Motion declared carried.
Assistant City Manager/Director of Finance Wisniewski reviewed her
Memorandum dated July 22, 2014 regarding the issuance of 2014 General
Obligation Refunding Bonds and providing for the redemption of the
Outstanding Bonds and answered questions from the Aldermen.
It was the consensus of the Committee of the Whole to recommend to the City
Council approval of the Ordinance authorizing the issuance of General
Obligation Refunding Bonds, Series 2014A and Series 2014B and providing for
the redemption of outstanding G.O. Bonds, Series 2005D (Sewer Portion).
Alderman Sayad announced that the decision on this matter is the City
Manager's; he is removing this topic from the Finance and Administration
Committee.
COMMUNITY DEVELOPMENT — Alderman Walsten, Vice Chair
Director of Community and Economic Development Sakas reviewed his
Memorandum dated July 22, 2014 regarding The Local Coffee Tea and Sweets,
LLC's application for a Business Assistance Interior Build -Out Program. A
discussion was had regarding the application and accompanying documents.
Director Sakas answered questions from the Aldermen.
Assistant City Manager/Director of Finance Wisniewski answered questions
from the Aldermen.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Following discussion, moved by Brookman, seconded by Sayad, to TABLE
Resolution R-92-14, a Resolution approving Hearing Officer Agreement with
Christopher B. Cohen as Administrative Hearing Officer. Upon roll call, the
vote was:
AYES: 6-Haugeberg, Robinson, Sayad
Brookman, Walsten, Charewicz
NAYS: 2 -Rodd, Sojka
ABSENT: 0 -None
Motion declared carried.
Moved by Sayad, seconded by Sojka, to concur with recommendation of
Committee of the Whole to adopt Resolution R-156-14, BE IT RESOLVED
13Y THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT T
Resolution
R-156-14
GENERAL
OBLIGATION
BONDS/ 2014:
Ordinance
M-28-14
Page 7 of 7 8/4/14
FOLLOWING BILLS ARE DUE AND PAYABLE
MAYOR AND CITY CLERK BE AND ARE HEREBY
MAKE PAYMENT FOR SAME. Total: $4,480,544.55.
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
AND THAT THE
AUTHORIZED TO
Upon roll call, the
Moved by Sayad, seconded by Robinson, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance M-28-14, AN
ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL
OBLIGATION REFUNDING BONDS OF 2014 OF THE CITY OF DES
PLAINES, ILLINOIS AND PROVIDING FOR THE REDEMPTION OF
OUTSTANDING BONDS OF THE CITY. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Moved by Sayad, seconded by Rodd, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 8:41 p.m.
Ciit Gloria Rudwig— CI CLERK
APPROVED BY ME THIS
DAY OF , 2014
Matthew J. Bogusz, MAYOR
•
DES PLA ES
LUNO S
Consent Agenda Items # 2 & 2a
City of Des Plaines
Information Technology Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: August 7, 2014
To: Michael G. Bartholomew, City Manager
From: Romeo Sora, Director of Information Technology
Subject: Fire Department Patient Care Reporting Computers
Issue: For the City Council to approve the purchase of Panasonic's CF19 "toughbook" laptops per
the CMS Contract, and as quoted by CDS Office Technologies, a State of IL Master Contract holder.
Analysis: The City of Des Plaines Fire Department presently utilizes Panasonic's CF19 "toughbook"
laptops for Patient Care Reporting (PCR). The current PCR laptops are older, and should be replaced
with newer Panasonic CF19 laptops, which are built with newer technology. These PCR laptops are
in all of the Fire department's ambulances, and are carried in and out of hospitals for report writing.
Also, these devices are carried to and from emergency scenes so documentation can be initiated in
the field, and release forms can be obtained electronically from patients refusing medical treatment
or transport.
Recommendation: I recommend replacing five of the older PCR Panasonic CF19 laptops with
newer Panasonic CF19 laptops for an amount not to exceed $20,250. These devices are built on
current technology platforms with enhanced features such as increased processor speeds, larger
memory, and hard drive space.
The purchases will be funded from the budgeted IT Replacement, Computer Hardware Account (420-
00-000-0000-8005).
Attachments:
Resolution R-161-14
Exhibit A — CMS Contract Amendment D
h:\agenda\resolutions (for cm agenda nems)\ 20141 memorandum - fire department cfl 9 docx
Page 1 of 12
CITY OF DES PLAINES
RESOLUTION R - 161 - 14
A RESOLUTION AUTHORIZING THE PURCHASE OF
PATIENT CARE REPORTING LAPTOPS FROM CDS
OFFICE TECHNOLOGIES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq.,
authorizes and encourages intergovernmental cooperation; and
WHEREAS, the City has appropriated $25,000 in the IT Replacement, Computer
Hardware Account for use by the Fire Department during the 2014 fiscal year for the purchase of
five laptop computers and related equipment for use in the field ("Equipment"); and
WHEREAS, the City is a member of the Illinois Central Management Services joint
purchasing program ("CMS"), which typically ensures local government participants the best
available price, quality of product, and terms of delivery; and
WHEREAS, the City placed a joint purchasing requisition order from CMS for the
purchase of the Equipment; and
WHEREAS, CMS sought bids for the award of CMS Contract CMS8291640 for the
procurement of the Equipment, and CDS Office Technologies, of Itasca, Illinois ("Vendor'),
submitted the lowest competitive bid for the Equipment; and
WHEREAS, City staff has determined that CMS's purchasing policies satisfy the City's
competitive bidding requirements; and
WHEREAS, sufficient funds have been appropriated to purchase the Equipment from
Vendor; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
purchase the Equipment from Vendor in the not -to -exceed amount of $20,250, in accordance
with the CMS Contract CMS8291640;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
1
Page 2 of 12
SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the
purchase by the City of the Equipment from Vendor in a total -not -to -exceed amount of $20,250.
SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby
authorized and directed to execute such documents and make such payments, on behalf of the
City, as are necessary to complete the purchase of the Equipment from Vendor in a total -not -to -
exceed amount of $20,250, all in accordance with CMS Contract CMS8291640.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of , 2014.
APPROVED this day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
A 1-1'EST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\201ADP-Resolution Approving Purchase of Laptops from CDS Technologies
#31987122_v2
2
Page 3 of 12
AUG -10-2009 09:33
CDS-CONTRACTS P.01
JUL-28-2009 12:21 CDS-CONTRACTS
AMENDMENT
p.01
The undersigned AGENCY and VENDOR (the PARTIES) agree that the following shall amend the CONTRACT
referenced herein. All terms and conditions set forth In the original contract, not amended herein, shall remain In
full force and effect as written. In the event of conflict, the terms of this AMENDMENT shall prevail.
1. CONTRACT DESCRIPTION (including Original Purchase Order or Contract Number): Amend the Illinois
Wireless Network Contract (CMS8291640) to add additional equipment that fails within the scope of the contract.
2. DESCRIPTION OF AMENDMENT (Check all that apply, complete blanks and explain as necessary):
❑ a. the completion date will be 0 extended, 0 shortened or ® remain the same.
Original completion date Revised completion date:
0 b. the method of determining compensation (e.g., hourly rate, fixed fee, etc.) will
® stay the same or 0 change as follows:
❑ c. the cost will be 0 increased, 0 decreased or ® remain the same.
Original cost
Amount of charge: Revised cost:
d. the supplies or services to be provided will 0 stay the same or ® be changed as follows:
The attached list of equipment will be added to the contract.
3. EFFECTIVE DATE OF AMENDMENT:
Amendment win be effective upon last signature on contract.
4. ATTACHMENTS AND INCORPORATIONS:
Certifications
Attached list of equipment
5. WHY IS CHANGE NEEDED? (Check all that apply and explain.)
❑ a. The circumstances said to necessitate the change in performance were not reasonably foreseeable
at the time the contract was signed.
® b. The change is germane to the original contract as signed.
❑ c. The change order Is in the best interest of the State and authorized by law.
Exhibit A
Revision Date 4/10/2009
Page 4 of 12
AUG -10-2009 09:33 CDS-CONTRACTS
JUL-28-2009 12:21 CDS-CONTRA
6. tftinEgglaugoigam
F
CHANGE?
Secfon 1.2005
All other terms and conditions shall remain the same.
P.02
P.02
IN WITNESS WHEREOF, the AGENCY and (he VENDOR have caused this AMENDMENT to be executed on the •
dates shown below by representatives authorized to bind the respective PARTIES -
VENDOR
(Vendor Name) CDS Office Teohnotoalas STATE OF i) - ,
sre�� � (Agency Namee]
L! Official Signature
Printed Name Ronald S. Clark PointedName
Title VP of Sates Date 07!28/09 7EUa �I CA .4 .tri" , r ; BA/0f
Address 612 So. Dirksen Pkwy. Design Signature
Sortngfield. (l, 62703 Printed Name CNl y
Phone 217-753-6524
E-matl rclarkgkelipot.com
Fax 217-7538536 Title rp,,.Tfroom, a Ma ., A -- i
ME (HOAitY
Paas O9 -g&194
Paint TiIIe 'TWIN rK mit
Pinagroarl &Mod pa RfP. &wit mck I
Address /OO (v. /f „ dot cd,
phone 31 z' '%(o 7? 1 Fax
E-mail t�ita, a° 1.... Ca -4,1/-4-41. 4,; $ L t ,.,els. Co,/
ROTPAT OFCOMMA FROVISMIS
able ,
tie hiteketion DOW
gutcabactor lietstfal 1iNtO Mel] Stibuctodareiszkani7Ybe❑ kot7
k xaaEtu oe
CRAP/am Comptleto.
rasa Comilsoce
Assaf Coda*
Obtaaws
Eames Criarlaide
2
Exhibit A
Rev ion Deb3 //x0,2009
Page 5 of 12
AUG -10-2009 09:33 CDS-CONTRACTS P.03
JUL-28-2009 12:21
CDS-CONTRACTS P.03
CERT IF!CATION ¢
LEGAL. ABILITY TO CONTRACT: Vendor =PA is under no legal prohibition on ca>fracting with lie State of Illinois, has no known conflicts
of Interest sold further specifically certifies that
1. Venda, ffs arrployees and subcontractors via comply will provis ons of the U S Civil Rights Act, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 e4 seq.) and applicable rules In performance arida this Contract
2. Vendor is not In default on an educational loan (5 ILCS 38513).
3. Vendor (Ian individual, sole proprietor, or partner) has informed the director of the Agency in wiiVng fl hie was formerly employed by that
agency and has received an early retirement incentive prior to 1993 under Section 14108.3 cr 16-133.3 of the lifulois Pension Code, 40 iCS
5114108.3 and 40 ILCS 5116133.$ and acknowledges that contracts made %About the appropriate fling wIIh the Audita General are not payable
from the 'contractual services" or other appropriation line items. Vendor has not received an early retirement Incentive on or after 2002 under
Section 14-108.3 or 16.133.3 of the L' i Pension Code, 40 ILCS 5114-108.3 and 40 LCS 5/16.1333, and ado ondges that contracts in violator! of
Sedan 15a of tie State Finance Act are not payable from the "contractual services" or other appropdation fine items (30 ILCS 105/15a).
4. Vendor certifies (i) that it w(0 offer to assume the collective bargaining obligations of the prior employer, !minding any existing
collective bargaining agreement with the bargaining representative of any existing collective bargaining unit or units performing
substantially similar work to the services covered by the contract subject to its bid or offer, and (11) that it shall offer employment to all
e �� tlyg� yed In any eidsthng bargaining unit performing substantially similar wok that will be performed under this
contract (30
5. Vendor has not been oonvlcted of lvtxbtg or attempting to brtbe an officer or employee of the State of Illinois or any other State, nor has
Vendor made an admission of guilt of such conduct that is a matter of record (30 ILCS 500150-5).
6. if Vendor has been convicted of a felony, at feast five years have passed after the date of comptefon of the sentence for such felony, unless
no person held responslbda by a prosecutors office for the facts upon which the conviction was based eonbnues to have any involvement with
the business (30 ILCS 500/50.10).
7. If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the Sarbanes-
Oxley Act of Z02, ora Class 3 or Class 2 felony under the Illinois Sexrrties Law of 1953, at least live years have passed since the date of the
conviction. Vendor further certifies that it Isnot barred from bebig melded a bent and acknowledges that the State shall dedlare the Contract
void if this certification is false (30 ILCS 500150-10.5).
8. Vendor and Its aftTiates are not delinquent In the payment of any debt tn the State (or if dotrquent has entered into a deferred
payment plan to pay the debt), and Vendor and its affiliates acknowledge the State may declare the Contract void if this certifica5on is
false (30 ILCS 500/50-11) ort Vendor a an attflate later becomes delinquent and has not entered into a deferred payment plan to pay off the debt
(30 ILCS 6030150.60).
9. Vendor and all affiliates shall collect and remit flligois Use Tax on all sales of tangible personal property Into the State of Illinois in
accordance with provisions of the Illinois Use Tax Act (3(1 ILCS 500150.12) and acknowledges that Notre to comply can result In the Contract
being declared void.
10. Vendor certifies that it has not committed a willful or knoviing violation of the Environmental Protection Act (relating to Civil
Penalties under the Environmental Protection Act) within the last five years, and is therefore not barred from being awarded a contract. If
the State later determines that this certification was falsely made by the Vendor, the Vendor acknowledges that the State may declare the
Contract void (30 ILCS 500150-14).
11. Venda has not paid any money or valuable thing to induce any person to refrain from biddb'rg on a State contract, nor has Vendor
accepted any money or other valuabie thing, or acted upon the promise of same, for not bidding on a State contract (30 ILCS 500/50-25).
12. Vendor is not In violation of the "Revolving Door° section of the Minds Procurement Code (30 ILCS 500/50-30).
13. Vendor will report to the Illinois Attomey General end the Chief Procurement Officer any suspected collusion or other anti-
competitive practre among any bidders, offerors, contractors, proposers or employees of the State (30 ILCS 500/50.40, 50.45.50-50).
14. In accordance with the Steel Products Procurement Act, steel products used or supplied In the performance of a contraction publh;
works shall be manufactured or produced in the United States, unless the executive head of the procuring agency grants an exception (30
ILCS 565).
3
Exhibit A
Revision Date 410/2039
Page 6 of 12
AUG -10-2009 09:33
JUL-28-2009 12:21
CDS-CONTRACTS P.04
CDS-CONTRACTS P.04
15. Vendor will, pursuant to the Drug Free Workplace Act, provide a drug free workplace end Vendor and its employees shall not
engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance during the performance of the
Contract. This certification applies to contracts of 55000 or more with individuals; and to entities with 25 or more employees (30 ILCS
580).
16. Neither Vendor nor any substantially owned affiliate fa partidpadng or shall participate In an inknational boycott in violation of the
U.S. Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This certification applies to
contracts that exceed $10,000 (30 ILCS 582).
17. Vendor has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any state or of the United States
(720 ILCS 5133 E-3, E-4).
18. Vendor complies with the lilnais Department of Human Rights Act and rutes applicable to public contracts, fnduding equal
employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies (775 ILCS 5/2-105).
19. Vendor does not pay dues to, or reimburse or subsidize payments by its employees for any dues or fees to any °discriminatory
dub' (775 ILCS 25/2).
20. Vendor compiles with the State Prohrbhton of Goods from Forced Labor Act, and mass that no foreign -made equipment,
materials, or supplies finished to the State under the Contract have been or will be produced In whole or In part by forced labor. or
indentured labor under penal sanction (30 ILCS 583).
21. Vendor certifies that no foreign -made equipment, materials, or supplies furnished to the State under the Contract have been
produced in whole or in part by the labor or any child under the age of 12 (30 ILCS 584).
22 Vendor certifies that it is not do violation of Section 50-14.5 of the Illinois Procurement Code (30 ILCS 500150-14.5) that states:
°Owners of residential buildings who have committed a willful or kngwing violation cite Lead Poisoning Prevention Act (410 ILCS 45) ere
pruitthited from doing business with the State until the vlotatlon Is mitigated°.
23. Vendor wananb and certifies that It and, to the best of its knowledge, its subcontractors have and will comply wilt Executive Order
No. 1(2007). The Order generally prohibits Vendors and subcontractors from hiring the then-seMng Governor's family members b lobby
procurement activities of the State, or any other unit of government In llinots including local governments If that procurement may result In
a contract valued at over $25,000. This prohthition also applies to hiring for that same purpose any former State employee who had
procurement authority at any time during the one-year period preceding the procurement lobbying activity.
24. In accordance with Pubfic Act 095-0307, all information technology, including electronic information, software, systems and
equipment, developed or provided under this contract must comply with the applicable requirements of the Illinois Information Technology
Accessibility Act Standards as published at vrew.dhs.statellusMdaa.
25. Vendor has drscsed if required, on forms provided by the State, and agrees it is under a continuing obligation to disclose to the
State, financial or other interests (public or private, deed or indirect) that may be a potential coed of interest or which would pmhlbit Vendor
from having or continuing the Contract This includes, but is not bled to oonlds under the 9nfrastructIne Task Fore Fee Prohblorf section of
the State Finance Act (30 ILCS 10518.40), Article 50 of the Illinois Procurement Code (30 ILCS mom, :or those which may conffict In any manner
with tie Vendor's obligation under this Contract Vendor shall not employ any person with a conflict to perform under this Contract. If any
elected or appointed State officer or employee, or the spouse or minor child of same has any ownership or financial interest in the Vendor
or the Contract, Vendor certifies it has disclosed that Information to the State if required, on forms provided by the State, and any waiver of
the conf lct has been Issued In accordance with applicable law and rule. A waiver Is required 1f
a) the person intending to contract with the State, their spouse or child; (i) holds an elective office In Illinois; (11) holds a seat
in the lilinois General Assembly; (iiia) is an officer or employee of the Capital Oe dcpi-rent Board or the r°ntds Tod Highway Authority; or
holds an appointed position or Is erriptord in any of the offices or agencies of the State government and who receives oompensatam for
such employment in excess of 60% of the samary of die Govemor,(curently $106,447.20). (The conffict of Interest threshdd of 60% of the
Gov mors salary set forth in Section 50.13 does not apply b elective office holders, legislators, and officers or employees of the Capital
Development Board or the Illinois Toll Highway Authority.);
b) the contract is with a - Ti , partnership, asso�ion orcorporation in which a person referenced in a) above receives more than
7.5% of the total distributable income or an amount In excess of the salary of the Governor (currently $177Al2.00).
c) the contract is with a tinct, partnership, assacialIon or corperaton in which a person referenced in b) above, together with their spouse
or minor chid. receives more than 15% to the aggregate of the total distributable income or an amount in excess of 2 times
the salary of the Governor (currently $354,824.00) from the flan, partnership. assodallen or ccrporaton.
Exhibit A
Revision Date 4/10/2009
Page 7of12
AUG -10-2009 09:33 CDS-CONTRACTS
JUL-28-2009 12:21
P.06
CDS-CONTRACTS P.05
26 Vendor, as defined in Public Act 95-971, certifies that it has read, understands, and is in with the Act and will not make
a contribution that will violate the Ad. In general, Pubfic Act 95-0971 contains new re ' ' and reporting requhements for certain
Vendors, as well as limitations on political contrrhutons by certain Vendors and their affiliates. requirements shalt be effedive far the
duration of the term of office of the incumbent Governor or fora period of 2 years after the end of Os contract tern, whichever Is longer.
Vendor certifies, in accordance with Public Act 951971, as applicable:
❑ Vendor Is not required to register as a business entity with the State Board of Elections.
or
X Vendor has registered as a business entity with the State Board of glections and ac nowiedges a continuing duty to update
the registration as required by the Act. A copy of the cerhiicate of registration Is attached.
Vendor admowledges that the State may declare this Contract void without any additional compensation due to the Vendor if this
foregoing certification is false or if the Vendor (or any of Its Affiliated Persons or Entities) engage in conduct that violates Public Act 95-
0971.
5
Exhibit A
Revision Date 4/10/2009
Page 8 of 12
AUG -10-2009 09:33 CDS-CONTRACTS P.06
JUL-28-2009 12:21
CDS-CONTRACTS P..06
TAXPAYER IDENTIFICATION R?UYBERI
I certify that
1. The number shown on finis form is my carred taxpayer identification number (or 1 am wanting ft a number to be issued to me). and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not teal notified by the
Internal Revenue Service (IRS) that I am subject to backup withholding as a rest& of a failure to report ail interest or dividends, or (c)
the IRS has notified me that 1 am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S resident alien).
If you am an Individual, enter your name and SSN as t appears on your Social Sectdy Cani.
If you am a sole proprietor, enter the owner's name on the navme tine Wowed yy the name of the
business and the comer's SSN or EIN.
If you am a single -member LLC That Is disregarded .as an eniilyy separate from is owner, enter the
owner's name on the name One and the d/b/a on the business name line and enterlthe oener's SSN or
SN.
If the LLC is a corporation or parineistdp, enter the entity's business namel and FIN end for
corporations, attach IRS acceptance letter (CP261 or CP277).
For all otherenhties, enter the name of the entity as used to apply for the entity's Eli and the EIN.
Name:
Basins a Name: CDS Office Technologies
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number 37-1052665
Legal Status (check one):
❑ Individual
❑ Sole Proprietor
❑ Partnership
❑ Legal Services Corporation
❑ Tax-exempt
0 Corporation providing or bilfmg
medical and/or health care services
® Corporation NOT providing or billing
medical andlor health lore services
Signature: rv..JL f 71'. G2,Je
Exhibit A
❑ Governmental
❑ Nonresident alien
❑ Estate or trust
❑ Pharmacy (Non -Corp.) •
Q Pharmacy/Funeral Homel4emetery (Corp )
0 Limited Liability Companyrl(setect applicable tax classification)
❑ D = disregarded entity
❑ C = corporatiul
0 P = partnership
•
Date: 107/28/09
Revision Date 4/10/2009
Page 9 of 12
AUG -10-2009 09:33
JUL-28-2009 12:21
$7
-2171/161111111
Miller Costar •
WI It �11�•� 1Moa
ses • •
CDS-CONTRACTS
CDS-CONTRACTS
STATE BOARD OF ELECTIONS
IRATE OP ILLINOIS
1XIa1H1NE MEC=
genii ELMN
P.07
P.07
SmonammumnliMmilum
rim MAI
Main. 42111114
Wanialleisiur
Amuse bait
To Whom.it May Concern:
Tide is to Board of Elections receipt of the Business Entity Reiman whichwas ws subm tod to the
your business:pursuant to Public Act 95-0971..
Enclosed please find a of the first page of your Bis Entity R ydon.
TMs tine -stamped copy shall serve as yourcerillicate of registration.
Rupert T Hater: Director
Division of Cin Disclosure .
www.efections.8.go/
Exhibit A
Page 10 of 12
AUG -10-2009 09:33 CDS-CONTRACTS
JUL-28-2009 12:21
CDS-CONTRACTS
Business Entity Registration
PLEASE TYPE OR PRINT 114 SLACK INK
Fullname and complete mailing address of Business Entity:
CDS OFFICE SYSTEMS, INC.
612 SOUTH DIRKSEN PARKWAY
SPRINGFIELD. IL 82703
E-MAIL ADDRESS: begoN@odsofficaiedh.corn
* CHEEK HERE W NAME OR ADDRESS WAR
SEE 10 ELLS 519-35 FOR GUIDANCE.
0 NEW REGISTRATION ❑ AMENDED REGISTRATION
AA rt_taTEO ENTnY: t List all - entities as defined in 30 ICS 50-37(a)
NAM
STREET ADDRESS:
CITY:
STATE:
ZIP CODE
MATURE OF AFFILIATION'
NAME:
STREET ADDRESS:
CnY-
STATE:
ZIP CODE
NATURE OF AFFILIATION'
NAME:
STREET ADDRESS:
CITY:
STATE'
ZIP CODE
I NATURE OF AFFLIATION-
°i>: MORE SPACE FOR INFORMATION IS REQUIRED. PLEASE ATTACH ADDITIONAL SHEETS.
P.08
P.08
FOR OFFICE USE ?NI.,
•
•
.t
FEDERALTAX
IDENi1FICATION NUMBER
37-1052865
the Meals Procurement Code]
THIS FORM MAY SE REPRODUCED
PAGE 1 OF 2
NOVEMBER 2005
TOTAL P.08
Page 11 of 12
Unit
Price
Total
cD5
OFFICE
TECHNOL.WIIES
Customer
DES PLAINES FIRE DEPARTMENT (DP2731)
1420 MINER STREET
DES PLAINES , Illinois 60016
(P) 847-391-5350
Customer PO:
None
CDS Office Technologies
1271 HAMILTON PARKWAY
ITASCA, Illinois 60143
United States
http://www.cdsofficetech.com
Bill To
DES PLAINES FIRE DEPARTMENT
PAYABLE, ACCOUNTS
1420 MINER STREET
DES PLAINES , Illinois 60016
(P) 847-391-5350
Terms:
Undefined
Ship Via:
UPS Ground
Quotation
Date
Jul 10, 2014 11:55 AM CDT
Doc #
441950 - rev 1 of 1
Description
CF -19s w/ LTE and Emissive
SalesRep
BRENSEL, TIMOTHY
(P) 630-305-9034
Customer Contact
Sora, Romeo
(P) 847 391 5623
rsora@desplaines.org
Ship To
DES PLAINES FIRE DEPARTMENT
PAYABLE, ACCOUNTS
1420 MINER STREET
DES PLAINES , Illinois 60016
(P) 847-391-5350
Special Instructions: Carrier Account #:
None None
tem Description
1 Panasonic Toughbook CF -19 CF-195FYAALM 5 $3,570.00 $17,850.00
Note: Panasonic CF -19 Win7 (Win8 COA), Intel i5 -3340M 2.70GHz, 10.1 XGA 5 -pt Multi Touch Digitizer, 500GB(7200rpm), 4GB,
Intel WiFi a/b/g/n, TPM, Bluetooth, Dual Pass (Upper;WWAN/Lower:WLAN), 56k Modem (RJ11), 4G LTE Multi Carrier (MC7355),
Emissive Backlit Keyboard, No Drive, Toughbook Preferred
Panasonic CF-WEB194AC Vehicle Port Replicator with dual antenna
2 Port replicator - for P/N: CF-19R6RAX1M, CF-19R6RAXDM, CF-19RCRAX1M, CF-WEB194AC 5 $480.00 $2,400.00
CF-19RCRAXDM, CF-19RCREX1M, CF-19RCREXDM
Subtotal: $20,250.00
Tax (0.000%): $0.00
Shipp,ng: $0.00
Total: $20,250.00
CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product
Information may be confusing without additional explanation. All product information, including prices, features, and availabiiity, is
subject to change without notice. Applicable taxes & shipping may be added to the final order. CREDIT CARD ORDERS W'LL BE
CHARGED A 3% CONVENIENCE FEE FOR PROCESSING THE ORDER. All returns must be accompanied by original invoice and authorized
RMA number within 30 days of invoice date. Late fees may apply to payments past 30 days from invoice date. Please contact your sales
representative ,f you have any questions.
Exhibit A
Page 12 of 12
CITY OF
A+II•.
5 f! 7s
DES PLAINES
ILLINOIS
ctusent Agenda Items # 3 & 3g
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel: 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: July 31, 2014
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Timothy Watkins, Assistant Director of Public Works & Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering ?go
Subject: 2014 Multi -Space Pay Station Purchase
Issue: The 2014 budget includes $15,000 for the purchase of an additional parking pay station.
Analysis: This project will provide a new machine at the northeast corner of Pearson and
Ellinwood that will allow patrons to pay for commuter parking with a credit card, debit card or cash.
This new machine will also allow patrons to pay using their "smart phone" if they are running late
and trying to catch their train. Consistent with the machines installed last year, the pay -by -phone
option does charge the end user a convenience fee of $0.37 per transaction. This option is becoming
more popular and is also available in Northbrook, Morton Grove and Glenview.
Since the new pay station must match our current system to maintain day-to-day operations, we
contacted Total Parking Solution, the regional supplier and repair facility for Cale America parking
machines. Cale parking machines are used by approximately 85% of municipalities in the area.
Total Parking Solutions has provided a proposal in the amount of $14,088. This cost is slightly
cheaper than the unit cost for the purchases of the same equipment made last year.
Recommendation: We recommend approval of the proposal from Total Parking Solutions, Inc.,
2721 Curtiss St, Downers Grove, IL 60515, in the amount of $14,088.00, to purchase a Cale Multi -
Space Pay Station. Source of funding would be the TIF #1 -Equipment Fund ($13,248), T1F #1 -
Miscellaneous Contractual Services ($840).
Attachments:
Resolution R-162-14
Exhibit A — Contract
Attachment A — Propos&
Page 1 of 10
CITY OF DES PLAINES
RESOLUTION R - 162 - 14
A RESOLUTION APPROVING AN AGREEMENT WITH
TOTAL PARKING SOLUTIONS FOR THE PURCHASE
AND INSTALLATION OF A MULTI -SPACE PAY
STATION MACHINE
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated $15,000 for use by the Department of Public
Works and Engineering during the 2014 fiscal year for the purchase and installation of a multi -
space pay station in the commuter parking lot at the northeast corner of Pearson Street and
Ellinwood Street in the City ("Equipment"); and
WHEREAS, the Equipment must be compatible with the four multi -space pay stations
that the City purchased from, and that were installed by, Total Parking Solutions, Inc.
("Vendor"), in 2013 at the Cumberland train station; and
WHEREAS, in accordance with Section 1-10-14 of the City Code, the City has
determined that the purchase of the Equipment is not adapted to award by competitive bidding
because the Equipment is only available from Vendor; and
WHEREAS, Vendor submitted a proposal for the Equipment in the not -to -exceed
amount of $14,088; and
WHEREAS, the City desires to enter into an agreement with Vendor for the purchase
and installation of the Equipment in the not -to -exceed amount of $14,088 ("Agreement"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with Vendor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that
competitive bids be solicited for the purchase of the Equipment is hereby waived.
1
Page 2 of 10
SECTION 3: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the General Counsel.
SECTION 4: AUTHORIZATION TO EXECUTE AGREEMENT. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal,
on behalf of the City, the final Agreement only after receipt by the City Clerk of at least two
executed copies of the Agreement from Vendor; provided, however, that if the City Clerk does
not receive such executed copies of the Agreement from Vendor within 60 days after the date of
adoption of this Resolution, then this authority to execute and seal the Agreement shall, at the
option of the City Council, be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of , 2014.
APPROVED this day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal \Res\2014IDP-Resolution Approving Purchase of Multi -Space Pay Station from Total Parking Solutions Pearson & Ellinwood
#31987152 v2
2
Page 3 of 10
CITY OF DES PLAINES
CONTRACT FOR
2014 Multi -Space Pav Station
Full Name of Bidder ("Bidder")
Principal Office Address
Local Office Address
Contact Person Telephone Number
TO: City of Des Plaines ("Owner")
1420 Miner Street
Des Plaines, Illinois 60016
Attention: City Clerk
Bidder warrants and represents that Bidder has carefully
examined the Work Site described below and its environs and
has reviewed and understood all documents included, referred
to, or mentioned in this bound set of documents, including
Addenda Nos. (if none, write "NONE"], which are
securely stapled to the end of this Contract.
1. Work Proposal
A. Contract and Work. If this Contract is accepted, Bidder
proposes and agrees that Bidder shall, at its sole cost and
expense, provide, perform, and complete, in the manner
specified and described, and upon the terms and conditions
set forth, in this Contract and Owner's written notification of
acceptance in the form included in this bound set of
documents, all of the following, all of which is herein
referred to as the "Work":
1. Labor, Equipment. Materials and Supplies. Provide,
perform, and complete, in the manner specified and
described in this Contract/Proposal, all necessary
work, labor, services, transportation, equipment,
materials, supplies, information, data, and other means
and items necessary for the furnish and install 1 -Multi -
Space Parking Terminal and install one City owned
shelter at the northeast corner of Pearson and Prairie
in Des Plaines;
2. Permits. Procure and furnish all permits, licenses, and
other governmental approvals and authorizations
necessary in connection therewith;
3. Bonds and Insurance. Procure and furnish all bonds
and all insurance certificates and policies of insurance
specified in this Contract;
4. Taxes. Pay all applicable federal, state, and local
taxes;
5. Miscellaneous. Do all other things required of Bidder
by this Contract; and
6. Quality. Provide, perform, and complete all of the
foregoing in a proper and workmanlike manner,
consistent with highest standards of professional and
construction practices, in full compliance with, and as
required by or pursuant, to this Contract, and with the
greatest economy, efficiency, and expedition
consistent therewith, with only new, undamaged, and
first quality equipment, materials, and supplies.
B. Performance Standards. If this Contract is accepted,
Bidder proposes and agrees that all Work shall be fully
provided, performed, and completed in accordance with the
proposal attached hereto and by this reference made a part
of this Contract. No provision of any referenced standard,
specification, manual or code shall change the duties and
responsibilities of Owner or Bidder from those set forth in
this Contract. Whenever any equipment, materials, or
supplies are specified or described in this Contract by using
the name or other identifying feature of a proprietary
product or the name or other identifying feature of a
particular manufacturer or vendor, the specific item
mentioned shall be understood as establishing the type,
function, and quality desired. Other manufacturers' or
vendors' products may be accepted, provided that the
products proposed are equivalent in substance and function
to those named as determined by Owner in its sole and
absolute discretion.
C. Responsibility for Damage or Loss. If this Contract is
accepted, Bidder proposes and agrees that Bidder shall be
responsible and liable for, and shall promptly and without
charge to Owner repair or replace, damage done to, and
any loss or injury suffered by, Owner, the Work, the Work
Site, or other property or persons as a result of the Work.
D. Inspection/Testing/Resection. Owner shall have the
right to inspect all or any part of the Work and to reject all
or any part of the Work that is, in Owner's judgment,
defective or damaged or that in any way fails to conform
strictly to the requirements of this Contract and Owner,
without limiting its other rights or remedies, may require
correction or replacement at Bidder's cost, perform or have
performed all Work necessary to complete or correct all or
any part of the Work that is defective, damaged, or
nonconforming and charge Bidder with any excess cost
incurred thereby, or cancel all or any part of any order or
this Contract. Work so rejected may be returned or held at
Bidder's expense and risk.
2. Contract Price Proposal
If this Contract is accepted, Bidder proposes, and agrees,
that Bidder shall take in full payment for all Work and other
matters set forth under Section 1 above, including overhead
and profit; taxes, contributions, and premiums; and
-1-
EXHIBIT A Page 4 of 10
compensation to all subcontractors and suppliers, the
compensation set forth below.
A. Schedule of Prices. For providing, performing, and
completing all Work, the lump sum of.
$14.088,
B. Basis for Determining Prices. It is expressly
understood and agreed that:
1. All prices stated in the Schedule of Prices are firm and
shall not be subject to escalation or change;
2. Owner is not subject to state or local sales, use, and
excise taxes, that no such taxes are included in the
Schedule of Prices, and that all claim or right to claim
any additional compensation by reason of the payment
of any such tax is hereby waived and released; and
3. All other applicable federal, state, and local taxes of
every kind and nature applicable to the Work are
included in the Schedule of Prices; and
4. The approximate quantities set forth in the Schedule of
Prices for each Unit Price Item are Owner's estimate
only, that Owner reserves the right to increase or
decrease such quantities, that payment for each Unit
Price Item shall be made only on the actual number of
acceptable units of such Unit Price Item installed
complete in place in full compliance with this
Contract/Proposal, and that all claim or right to dispute
or complain of any such estimated quantity, or to assert
that there was any misunderstanding in regard to the
nature or amount of any Unit Price Item to be provided
or performed, is hereby waived and released; and
5. Any items of Work not specifically listed or referred to
in the Schedule of Prices, or not specifically included
for payment under any Unit Price Item, shall be
deemed incidental to the Contract Price, shall not be
measured for payment, and shall not be paid for
separately except as incidental to the Contract Price,
including without limitation extraordinary equipment
repair, the cost of transportation, packing, cartage, and
containers, the cost of preparing schedules and
submittals, the cost or rental of small tools or buildings,
the cost of utilities and sanitary conveniences, and any
portion of the time of Bidder, its superintendents, or its
office and engineering staff.
C. Time of Payment. It is expressly understood and
agreed that all payments shall be made in accordance with
the following schedule:
Invoiced monthly for completed pay items less 10%
retainage.
All payments may be subject to deduction or setoff by
reason of any failure of Bidder to perform under this
Contract/Proposal. Each payment shall include Bidder's
certification of the value of, and partial or final waivers of
lien covering, all Work for which payment is then requested
and Bidder's certification that all prior payments have been
properly applied to the payment or reimbursement of the
costs with respect to which they were paid.
3. Contract Time
If this Contract is accepted, Bidder proposes and agrees
that Bidder shall commence the Work within 10 days after
Owner's acceptance of the Contract provided Bidder shall
have fumished to Owner all bonds and all insurance
certificates specified in this Contract (the "Commencement
Date"). If this Contract is accepted, Bidder proposes and
agrees that Bidder shall perform the Work diligently and
continuously and shall complete the Work within 75 days
after the Commencement Date.
4. Financial Assurance
A. Bonds. If this Contract is accepted, Bidder proposes
and agrees that Bidder shall provide a Performance Bond
and a Labor and Material Payment Bond, on forms provided
by, or otherwise acceptable to, Owner, from a surety
company acceptable to Owner, each in the penal sum of
the Contract Price, within 10 days after Owner's acceptance
of this Contract.
B. Insurance. If this Contract is accepted, Bidder
proposes and agrees that Bidder shall provide certificates
and policies of insurance evidencing the minimum
insurance coverage and limits set forth below within 10 days
after Owner's acceptance of this Contract. Such insurance
shall be in form, and from companies, acceptable to Owner
and shall name Owner, including its Council members and
elected and appointed officials, its officers, employees,
agents, attorneys, consultants, and representatives, as an
Additional Insured. The insurance coverage and limits set
forth below shall be deemed to be minimum coverage and
limits and shall not be construed in any way as a limitation
on Bidder's duty to carry adequate insurance or on Bidder's
liability for losses or damages under this Contract. The
minimum insurance coverage and limits that shall be
maintained at all times while providing, performing, or
completing the Work are as follows:
1. Workers' Compensation and Employer's Liability
Limits shall not be less than:
Worker's Compensation: Statutory
Employer's Liability: $500,000 each accident -injury;
$500,000 each employee -disease; $500,000 disease -
policy.
Such insurance shall evidence that coverage applies to
the State of Illinois and provide a waiver of subrogation
in favor of Owner.
2. Commercial Motor Vehicle Liability
Limits for vehicles owned, non -owned or rented shall
not be less than:
$1,000,000 Bodily Injury and Property Damage
Combined Single Limit
-2-
EXHIBIT A Page 5 of 10
3. Commercial General Liability
Limits shall not be less than:
$1,000,000 Bodily Injury and Property Damage
Combined Single Limit.
Coverage is to be written on an "occurrence" basis.
Coverage to include:
Premises Operations
Products/Completed Operations
- Independent Contractors
Personal Injury (with Employment
deleted)
Broad Form Property Damage Endorsement
Exclusion
"X," "C," and "U"
Contractual Liability
Contractual Liability coverage shall specifically include
the indemnification set forth below.
4. Umbrella Liability
Limits shall not be less than:
$2,000,000 Bodily Injury and Property Damage
Combined Single Limit.
This Coverage shall apply in excess of the limits stated
in 1, 2, and 3 above.
C. Indemnification. If this Contract is accepted, Bidder
proposes and agrees that Bidder shall indemnify, save
harmless, and defend Owner against all damages, liability,
claims, losses, and expenses (including attomeys' fees)
that may arise, or be alleged to have arisen, out of or in
connection with Bidder's performance of, or failure to
perform, the Work or any part thereof, or any failure to meet
the representations and warranties set forth in Section 6 of
this Contract.
D. Penalties. If this Contract is accepted, Bidder
proposes and agrees that Bidder shall be solely liable for
any fines or civil penalties that are imposed by any
govemmental or quasi-govemmental agency or body that
may arise, or be alleged to have arisen, out of or in
connection with Bidder's performance of, or failure to
perform, the Work or any part thereof.
5. Firm Contract
All prices and other terms stated in this Contract are firm
and shall not be subject to withdrawal, escalation, or
change provided Owner accepts this Contract within 45
days after the date the bidder's contract proposal is opened.
6. Bidder's Representations and Warranties
To induce Owner to accept this Contract, Bidder hereby
represents and warrants as follows:
A. The Work. The Work, and all of its components, (1)
shall be of merchantable quality; (2) shall be free from any
latent or patent defects and flaws in workmanship,
materials, and design; (3) shall strictly conform to the
requirements of this Contract, including without limitation
the performance standards set forth in Section 1B of this
Contract; and (4) shall be fit, sufficient, and suitable for the
purposes expressed in, or reasonably inferred from, this
Contract and the warranties expressed herein shall be in
addition to any other warranties expressed or implied by
law, which are hereby reserved unto Owner. If this Contract
is accepted, Bidder proposes and agrees that as part of
Bidder's warranty obligations under this Contract, shall
provide, perform, and complete all post -installation service,
maintenance, and inspection Work as specified in the
Proposal (Attachment A). Bidder, promptly and without
charge, shall correct any failure to fulfill the above warranty
at any time within one years after final payment or such
longer period as may be prescribed in the performance
standards set forth in Section 1B of this Contract or by law.
The above warranty shall be extended automatically to
cover all repaired and replacement parts and labor provided
or performed under such warranty and Bidder's obligation
to correct Work shall be extended for a period of two years
from the date of such repair or replacement. The time
period established in this Section 6A relates only to the
specific obligation of Bidder to correct Work and shall not
be construed to establish a period of limitation with respect
to other obligations that Bidder has under this Contract.
B. Compliance with Laws. The Work, and all of its
components, shall be provided, performed, and completed
in compliance with, and Bidder agrees to be bound by, all
applicable federal, state, and local laws, orders, rules, and
regulations, as they may be modified or amended from time
to time, including without limitation the Illinois Prevailing
Wage Act, 820 ILCS 130/0.01 et seg. and any other
prevailing wage laws; any statutes requiring preference to
laborers of specified classes; the Illinois Steel Products
Procurement Act, 30 ILCS 565/1 et seq.; any statutes
prohibiting discrimination because of, or requiring
affirmative action based on, race, creed, color, national
origin, age, sex, or other prohibited classification; and any
statutes regarding safety or the performance of the Work.
C. Prevailing Wage Act. This Contract calls for the
construction of a "public work," within the meaning of the
Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et Egg. (the
"Act"). A copy of Owner's ordinance ascertaining the
prevailing rate of wages, in effect as of the date of this
Contract, has been attached as an Appendix to this
Contract. If the Illinois Department of Labor revises the
prevailing rate of hourly wages to be paid, the revised rate
will apply to this Contract. Bidder and any subcontractors
rendering services under this Contract must comply with all
requirements of the Act, including but not limited to, all
wage, notice, and record-keeping duties and certified
payrolls.
D. Not Barred. Bidder is not barred by law from
contracting with Owner or with any other unit of state or local
govemment as a result of (i) a violation of either Section
33E-3 or Section 33E-4 of Article 33 of the Criminal Code
of 1961, 720 ILCS 5/33E-1 et seq.; or (ii) a violation of the
USA Patriot Act of 2001, 107 Public Law 56 (October 26,
2001) (the Patriot Act") or other statutes, orders, rules, and
regulations of the United States government and its various
executive departments, agencies and offices related to the
-3-
EXHIBIT A Page 6 of 10
subject matter of the Patriot Act, including, but not limited
to, Executive Order 13224 effective September 24, 2001.
Bidder is not acting, directly or indirectly, for or on behalf of
any person, group, entity or nation named by the United
States Treasury Department as a Specially Designated
National and Blocked Person, or for or on behalf of any
person, group, entity or nation designated in Presidential
Executive Order 13224 as a person who commits, threatens
to commit, or supports terrorism; and Bidder is not engaged
in this transaction directly or indirectly on behalf of, or
facilitating this transaction directly or indirectly on behalf of,
any such person, group, entity or nation.
E. Qualified. Bidder has the requisite experience
(minimum of 5 years), ability, capital, facilities, plant,
organization, and staff to enable Bidder to perform the Work
successfully and promptly and to commence and complete
the Work within the Contract Price and Contract Time set
forth above. Bidder warrants and represents that it has met
and will meet all required standards set forth in Owner's
Responsible Bidder Ordinance M-66-11.
7. Acknowledgements
In submitting this Contract, Bidder acknowledges and
agrees that:
A. Reliance. Owner is relying on all warranties,
representations, and statements made by Bidder in this
Contract.
B. Reservation of Rights. Owner reserves the right to
reject any and all proposals, reserves the right to reject the
low price proposal, and reserves such other rights as are
set forth in the Instructions to Bidders.
C. Acceptance. If this Contract is accepted, Bidder shall
be bound by each and every term, condition, or provision
contained in this Contract and in Owner's written notification
of acceptance in the form included in this bound set of
documents.
D. Remedies. Each of the rights and remedies reserved
to Owner in this Contract shall be cumulative and additional
to any other or further remedies provided in law or equity or
in this Contract.
E. Time. Time is of the essence for this Contract and,
except where stated otherwise, references in this Contract
to days shall be construed to refer to calendar days.
F. No Waiver. No examination, inspection, investigation,
test, measurement, review, determination, decision,
certificate, or approval by Owner, whether before or after
Owner's acceptance of this Contract; nor any information or
data supplied by Owner, whether before or after Owner's
acceptance of this Contract; nor any order by Owner for the
payment of money; nor any payment for, or use,
possession, or acceptance of, the whole or any part of the
Work by Owner, nor any extension of time granted by
Owner, nor any delay by Owner in exercising any right
under this Contract; nor any other act or omission of Owner
shall constitute or be deemed to be an acceptance of any
defective, damaged, or nonconforming Work, nor operate
to waive or otherwise diminish the effect of any
representation or warranty made by Bidder; or of any
requirement or provision of this Contract; or of any remedy,
power, or right of Owner.
G. Severabilitv. The provisions of this Contract/ Proposal
shall be interpreted when possible to sustain their legality
and enforceability as a whole. In the event any provision of
this Contract shall be held invalid, illegal, or unenforceable
by a court of competent jurisdiction, in whole or in part,
neither the validity of the remaining part of such provision,
nor the validity of any other provisions of this Contract shall
be in any way affected thereby.
H. Amendments. No modification, addition, deletion,
revision, alteration, or other change to this Contract shall be
effective unless and until such change is reduced to writing
and executed and delivered by Owner and Bidder, except
that Owner has the right, by written order executed by
Owner, to make changes in the Work ("Change Order"). If
any Change Order causes an increase or decrease in the
amount of the Work, then an equitable adjustment in the
Contract Price or Contract Time may be made. No decrease
in the amount of the Work caused by any Change Order
shall entitle Bidder to make any claim for damages,
anticipated profits, or other compensation.
1. Assignment. Neither this Contract, nor any interest
herein, shall be assigned or subcontracted, in whole or in
part, by Bidder except upon the prior written consent of
Owner.
J. Governing Law. This Contract, and the rights of the
parties under this Contract shall be interpreted according to
the internal laws, but not the conflict of law rules, of the
State of Illinois. Every provision of law required by law to
be inserted into this Contract/Proposal shall be deemed to
be inserted herein.
-4-
EXHIBIT A Page 7 of 10
Bidder's Status: ( )
Corporation ( ) Partnership ( ) Individual Proprietor
(State) (State)
Bidder's Name:
Doing Business As (if different):
Signature of Bidder or Authorized Agent:
(corporate seal) Printed Name:
(if corporation)
Title/Position:
Bidder's Business Address:
Bidder's Business Telephone: Facsimile:
If a corporation or partnership, list all officers or partners:
_5 -
EXHIBIT A Page 8 of 10
ACCEPTANCE
The Contract attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the
order of the City of Des Plaines ("Owner") as of , 20_
This Acceptance, together with the Contract attached hereto, constitutes the entire and only agreement between the parties
relating to the accomplishment of the Work and the compensation therefor and supersedes and merges any other prior or
contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any
contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice,
or other standard form used by the parties in the performance of the Contract. Any such contradictory or inconsistent terms
or conditions shall be deemed objected to by Owner without further notice of objection and shall be of no effect nor in any
circumstances binding upon Owner unless accepted by Owner in a written document plainly labeled "Amendment to
Contract." Acceptance or rejection by Owner of any such contradictory or inconsistent terms or conditions shall not
constitute acceptance of any other contradictory or inconsistent terms or conditions.
CITY OF DES PLAINES
Signature:
Printed name: Mike Bartholomew
Title: City Manager
H.\Engineering\Forms and Specs\Contracts and Specifications\Documents - Typical Contract\HK Contracts\Master Short Form Contract docx
-6-
EXHIBIT A Page 9 of 10
7-31-14
City of Des Plaines
1111 Joseph Schwab Road
Des Plaines, IL 60016
Attn. Tim Watkins
Dear Tim;
Total Parking Solutions, Inc
Per your request, l have included a cost proposal for a Cale pay by space terminal. If you have
any further questions, please feel free to contact me at your convenience.
Sincerely,
(INN d2aaaekt
Tom Zawacki
Total Parking Solutions
Equipment
1 Compact XL parking fare terminal w/ bills, coins, & credit card, back-up battery,
heater and communications kit. (110 volt AC power must be provided)
Cost $12,600.00
installation 5200.00
Web Office Monitoring $70 per terminal per month (includes all cell charges)
Shelter Installation $448.00
*City of Des Plaines is responsible for having the shelter on site for installation.
Project Total $14,088.00
2721 Curtiss Street • Downers Grove, IL 60515 • Office. f630) 241.1984 • Fax. (630) 241 1985
EXHIBIT A Page 10 of 10
MTV OF
DES PLAINES
ILLINOIS
Consent Agenda Items # 4 4 44
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: July 22, 2014
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering fa
Subject: Christopher B. Burke Engineering, Ltd. - Professional Engineering Services
Fargo Avenue Relief Storm Sewer - Task Order No. 7
Issue: On July 21, 2014, Christopher B. Burke Engineering, Ltd. (CBBEL) provided a proposal for
professional engineering services related to the survey, coordination and preparation of construction
plans and cost estimates for the Fargo Avenue Relief Storm Sewer. This improvement is a Storm
Water Management Master Plan, Phase II project.
Analysis: CBBEL's scope of work will include updating the storm water model prepared in 2009 in
order to reflect the final drainage design along the Des Plaines River Road, Phase II reconstruction
project. This will optimize the design for the new Fargo Avenue relief sewer.
The construction of this storm sewer will be part of the MWRD and City intergovernmental
agreement, in which the MWRD is funding 75% of the construction cost of the improvement. This
segment will be constructed after the completion of the Des Plaines River Road storm sewer
(projected spring of 2015).
Recommendation: We recommend acceptance of the proposal from Christopher B. Burke
Engineering, Ltd., 9575 West Higgins Road, Suite 600, Rosemont, IL 60018 in the amount of
$69,500 for professional engineering services related to the Fargo Avenue Relief Storm Sewer. This
contract will be Task Order No. 7 to the Master Agreement with CBBEL. Source of funding would
be the Capital Projects Fund.
Attachments:
Resolution R-163-14
Exhibit A — Task Order No. 7
Page 1 of 9
CITY OF DES PLAINES
RESOLUTION R - 163 - 14
A RESOLUTION APPROVING TASK ORDER NO. 7 WITH
CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR
PROFESSIONAL ENGINEERING SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City desires to procure professional engineering services, including
survey, construction plan preparation, and cost estimate services, necessary for the construction of
storm water improvements on Fargo Avenue and Jarvis Avenue ("Engineering Services'); and
WHEREAS, in accordance with Section 1-10-14 of the City Code of the City of Des
Plaines, City staff has determined that the procurement of the Engineering Services is not adapted
to award by competitive bidding because the Engineering Services require a high degree of
professional skill and judgment; and
WHEREAS, on August 19, 2013, the City Council approved Resolution R-136-13, which
approved and authorized the City to enter into a master contract ("Master Contract") with
Christopher B. Burke Engineering, Ltd. ("Consultant"), to perform certain engineering services
for the City as such services are needed over time; and
WHEREAS, the City and Consultant entered into the Master Contract, dated as of August
19, 2013; and
WHEREAS, Consultant has satisfactorily performed engineering services for the City in
the past, including the development of the City Storm Water Management Master Plan; and
WHEREAS, the City requested a proposal from Consultant to perform the Engineering
Services; and
WHEREAS, Consultant submitted a proposal in the not -to -exceed amount of $69,500 to
perform the Engineering Services; and
WHEREAS, the City has sufficient funds in the Capital Project Fund for the procurement
of the Engineering Services from Consultant; and
WHEREAS, the City desires to enter into Task Order No. 7 under the Master Contract for
the procurement of the Engineering Services from Consultant in the not -to -exceed amount of
$69,500 ("Task Order No. 7"); and
1
Page 2 of 9
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into Task Order No. 7 with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that
competitive bids be solicited for the procurement of the Engineering Services is hereby waived.
SECTION 3: APPROVAL OF TASK ORDER NO. 7. The City Council hereby
approves Task Order No. 7 in substantially the form attached to this Resolution as Exhibit A, and
in a final form to be approved by the General Counsel.
SECTION 4: AUTHORIZATION TO EXECUTE TASK ORDER NO. 7. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, final Task Order No. 7 only after receipt by the City Clerk of at least one
executed copy of final Task Order No. 7 from Consultant; provided, however, that if the City Clerk
does not receive one executed copy of final Task Order No. 7 from Consultant within 30 days after
the date of adoption of this Resolution, then this authority to execute and seal final Task Order No.
7 shall, at the option of the City Council, be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this day of , 2014.
APPROVED this day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2014\DP-Resolution Approving Task Order No 7 with Christopher B Burke for Professional Engineering Services Fargo Sewer
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Page 3 of 9
TASK ORDER NO. 7
TO MASTER CONTRACT BETWEEN THE CITY OF DES PLAINES
AND CHRISTOPHER B. BURKE ENGINEERING, LTD.
FOR ENGINEERING SERVICES
In accordance with Section 1.2 of the Master Contract dated August 19, 2013 between the City of
Des Plaines (the "City") and Christopher B. Burke Engineering, Ltd. (the "Consultant"), the Parties
agree to the following Task Number 7:
1. Contracted Services:
The Consultant will perform the services described in the "Scope of Services" set forth in
the "Professional Engineering Services Proposal Fargo Avenue Relief Sewer" prepared by
Consultant, submitted to the City, and dated July 21, 2014 ("Proposal").
2. Project Schedule (attach schedule if appropriate):
3. Project Completion Date:
The Consultant will diligently and continuously prosecute the Services until their
completion.
4. Project Specific Pricing (if applicable):
In exchange for the Contracted Services, the Consultant will receive compensation on a
time and materials basis in the amounts set forth in the Pricing Schedule attached to the Master
Contract as Attachment 2, but in no event will the compensation paid to the Consultant exceed
$69,500.00, as set forth in the Proposal under the section titled "Estimated Fee."
5. Additional Changes to the Master Contract (if applicable):
Not applicable.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
EXHIBIT A Page 4 of 9
CITY CONSULTANT
Signature Signature
Director of Public Works and Engineering
Name (Printed or Typed)
, 2014 , 2014
Date Date
If greater than, $2,500, the City Manager's signature is required.
Signature
City Manager
, 2014
Date
If greater than $10,000, the City Council must approve the Task Order in advance and the City
Manager's signature is required.
Signature
City Manager
, 2014
Date
#31987783_v2
2
Page 5 of 9
CHRISTOPHER B. BURKE ENGINEERING, LTD.
9575 West Higgins Road Suite 800 Rosemont, Illinois 80018 TEL (847) 823-0500 FAX (847) 823-0520
July 21, 2014
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016-4400
Attention: Mr. Jon Duddles, PE
Assistant Director of Public Works and Engineering
Subject: Professional Engineering Services Proposal
Fargo Avenue Relief Sewer
Dear Mr. Duddles:
Christopher B. Burke Engineering, Ltd. (CBBEL) is pleased to provide this proposal for
professional engineering services related to the survey, coordination and preparation of
construction plans and cost estimates for the Fargo Avenue Relief Sewer. Included in
this proposal are our Understanding of the Assignment, Scope of Services, and
Estimated Fee.
UNDERSTANDING OF THE ASSIGNMENT
Based on a stormwater study previously completed by CBBEL, new larger storm sewers
are recommended on Des Plaines River Road, Fargo Avenue and Jarvis Avenue. We
understand that the sewers and outlet recommended on Des Plaines River Road are
included under a separate set of plans/contract. This proposal covers the stormwater
improvements on Fargo Avenue and Jarvis Avenue.
SCOPE OF SERVICES
Task 1 — Survev: CBBEL will perform a full topographic survey of the project area,
approximately 1,500' in length. CBBEL will field locate all pavements, driveways, curbs
and gutters, pavement markings, signs, manholes, utility vaults, drainage structures,
driveway culverts, etc.
• Horizontal Control: Utilizing state plane coordinates, CBBEL will set recoverable
primary control utilizing our GPS equipment.
Des Plaines Fmpo Reef 8ewer.docx
Page 6 of 9
• Vertical Control: CBBEL will perform a level circuit throughout the entire length of
the project establishing benchmarks and assigning elevations to the horizontal
control points. The elevations will be based on NAVD 88 to coincide with the
Cook County datum (with Village of Elmwood Park Vertical Datum tie-in).
• Cross -Sections: CBBEL will survey cross-sections of the roadway at 50' intervals
extending from 10' past the right-of-way line to 10' past the opposite tight -of -way
line. CBBEL will also survey cross-sections at all driveways and other grade
controlling features.
• Utility Survey: Existing water, storm, and sanitary sewers were previously located
for the Village and will be utilized for this project. Above ground facilities of any
additional underground utilities including gas, electric, cable, etc. will also be
located.
CBBEL will also obtain utility information from all known utility companies along the
project corridor and include the utility information in the existing conditions base sheets
developed from the above information. The base sheets will be drafted at a scale of
1 "=20'.
Task 2 -Geotechnical Investlaatlon: Testing service Corporation will complete four
(4) borings 15' deep to determine the existing pavement composition and soil conditions
for the new sewer.
Task 3 - Utility Coordination: Upon authorization to proceed, CBBEL will send a
location map to all known private utility companies within the project area requesting
their atlases or plans of their facilities within the project limits. CBBEL will add this
information to the existing conditions plan and send it back to the utility companies for
verification.
Task 4 -XPSWM Analysis: We will revisit the preliminary XPSWMM analysis
completed in 2009 to optimize the design and to evaluate new alternatives for Jarvis
Avenue. The original concept assumed that the existing 24" storm sewer on River Road
would be eliminated, however the final River Road plans show that it will remain in
place. The model will be revised to reflect the final River Road design, and we will
evaluate new alternatives for Jarvis Avenue that do not include replacing the 24" storm
sewer between Magnolia and River Road. Alternatives may include oversized storm
sewers and ditch regrading.
2
Page 7 of 9
Task 5—Enaineerina Plans and Estimate: CBBEL will prepare engineering plans and
specifications for the proposed improvements.
The preliminary engineering plans will include the following sheets:
No. Sheet Title
1 Cover Sheet
2 General Notes
3 Typical Sections
4 Summary of Quantities
5-6 Alignment, Ties and Benchmarks sheets
7-8 Existing Conditions and Removal plans
• Existing topography, drainage structures and sewers and other
utilities
9-11 Roadway Plan and Profile Sheets
12-14 Storm Sewer/Watermain Plan and Profile sheets showing
• Proposed size, length, horizontal and vertical alignment
15-16 Maintenance of Traffic Plans
17-18 Landscaping and Erosion Control Plan and Details
19-20 Construction Details
CBBEL will also prepare a construction cost estimate based on the scope of
improvements reflected in the plans.
Task 6 — Coordination and permittina with MWRD: A permit form MWRD will be
required for the storm sewer and outlet. CBBEL will coordinate and permit the proposed
work.
Task 7 — Operations and Maintenance Plan: The MWRDGC requires that an
Operations and Maintenance Plan be prepared as a condition for funding the project.
We will prepare the required documents and provide them to the City for their use.
Task 8 — Administration and QA/QC: CBBEL will prepare monthly status reports with
our invoices to the City. CBBEL will perform an internal QA/QC review of the plans,
specifications and cost estimates.
3
EXHIBIT A Page 8 of 9
ESTIMATED FEE
Task 1 Survey $10,500
Task 2 Geotechnical Investigation 4,500
Task 3 Utility Coordination 2,500
Task 4 XPSWMM Analysis 5,000
Task 5 Engineering Plans and Estimate 40,500
Task 6 Coordination and permitting with MWRD 2,500
Task 7 Operations and Maintenance Plan 1,000
Task 8 Administration and QA/QC 2,500
Direct Costs 500
Total Engineering Design Fee: $ 69,500
Please sign and retum one copy of this agreement as an indication of acceptance and
notice to proceed. Please feel free to contact us anytime.
Sin9y
jr
61-6tAi
Chripher B. Burke, hD, PE, D.WRE, Dist.M.ASCE
President
THIS PROPOSAL, COST ESTIMATE OF FEE, AND MASTER CONTRACT BETWEEN
THE CITY OF DES PLAINES AND CHRISTOPHER B. BURKE ENGINEERING, LTD.
ACCEPTED FOR CITY OF DES PLAINES.
BY:
TITLE:
DATE:
JGSmv
N:IPROPOSALS ADMIM201410ee Rohm Forgo Re;oef Bawer doa
4
EXHIBIT A Page 9 of 9
Of
/ r x I
IDES PLAINES
�uNas
Consent Agenda Items # 5 & 5g
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: July 28, 2014
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering , pg
Subject: Rand Road Sidepath - Professional Engineering Services - Civiltech
Issue: The City has been awarded $1,281,630 in Illinois Transportation Enhancement Program
(ITEP) grant funding for the design and construction of a pedestrian/bicycle sidepath along Rand
Road from Central Road to Elk Boulevard. This amount is the 80% federal match for the estimated
total project cost of $1,602,038. The City is responsible for the 20% project local match of
$320,408.
This long -requested facility will close significant gaps in the existing sidewalk network along with
carrying the planned Evanston -Elgin Regional Bikeway through the City of Des Plaines.
The next step in the project is procurement of Phase I and II design engineering services.
Analysis: In accordance with the grant procedures, a qualifications -based process was employed in
selecting an engineering design consultant. Statement of Qualifications (SOQ) packages were
requested and received from three companies: Christopher B. Burke Engineering, Ltd.; Civiltech
Engineering, Inc.; and Gewalt Hamilton Associates, Inc. Upon review of the SOQ's, Civiltech
Engineering was selected based upon their related experience, their project approach, and the City's
past positive experience in working with the team members on the complex Des Plaines River Trail
design and permitting process.
The ITEP program is unique in that it allows for the use of the Flexible Federal Match (FFM)
strategy, which allows for grantees to fully fund the engineering cost and then recoup the
expenditures during the construction phase. In the end, this process is neutral with regard to the
required federal (80%) / local (20%) cost share and can shave as much as two years off of the
implementation period by avoiding the typical 9 to 12 months lag for federal processing during each
of the two engineering phases. The City has applied for and received authorization to proceed with
the project under the FFM program.
Page 1 of 51
Recommendation: We recommend acceptance of the proposal from Civiltech Engineering, Inc.,
450 East Devon Avenue, Suite 300, Itasca, IL 60143 in the amount of $273,481.85 for Phase I and
Phase II design engineering services for the Rand Road Sidepath project. Source of funding would
be the Capital Projects Fund. Eighty percent of this engineering cost ($218,785.48) would be
applied as a credit toward our construction local cost share.
Attachments:
Resolution R-164-14
Exhibit A — Master Contract
Exhibit B — Task Order No. 1
Page 2 of 51
CITY OF DES PLAINES
RESOLUTION R - 164 - 14
A RESOLUTION APPROVING A MASTER CONTRACT
AND TASK ORDER NO. 1 FOR CONSTRUCTION
ENGINEERING SERVICES FOR A
PEDESTRIANBICYCLE SIDEPATH ALONG RAND
ROAD.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City desires to retain an engineering firm to perform certain engineering
services for the City as such services are needed over time ("Engineering Services"); and
WHEREAS, Civiltech Engineering, Inc. ("Consultant"), has performed Engineering
Services for the City in the past to the City's satisfaction; and
WHEREAS, the City desires to enter into a master contract with Consultant to perform
Engineering Services as required by the City ("Master Contract") pursuant to task orders issued
by the City in accordance with the Master Contract; and
WHEREAS, the City has appropriated funds in the Capital Projects Fund for use by the
Department of Public Works and Engineering during the 2014 fiscal year for the procurement of
engineering design services related to the construction of a pedestrian and bicycle side path along
Rand Road in the City ("Design Services"); and
WHEREAS, in accordance with Section 1-10-14 of the City Code, City staff has
determined that the procurement of the Design Services is not adapted to award by competitive
bidding because the Design Services require a high level of professional skill and judgment; and
WHEREAS, the City requested statements of qualifications from three engineering
consultant firms for the performance of the Design Services and determined that selection of the
Consultant to perform the Design Services was in the best interest of the City based upon the
Consultant's related experience, approach to the performance of the Design Services, and the
City's positive experience working with the Consultant in the past; and
WHEREAS, the City desires to enter into Task Order No. 1 under the Master Contract
with Consultant for the performance of the Design Services in the not -to -exceed amount of
$273,481.85 ("Task Order No. 1"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Master Contract and Task Order No. 1 with Consultant;
1
Page 3 of 51
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF MASTER CONTRACT. The City Council hereby
approves the Master Contract in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE MASTER CONTRACT. The
City Council hereby authorizes and directs the City Manager and the City Clerk to execute and
seal, on behalf of the City, the final Master Contract only after receipt by the City Clerk of at
least two executed copies of the final Master Contract from Consultant; provided, however, that
if the City Clerk does not receive such executed copies of the final Master Contract from
Consultant within 30 days after the date of adoption of this Resolution, then this authority to
execute and seal the final Master Contract shall, at the option of the City Council, be null and
void.
SECTION 4: WAIVER OF COMPETITIVE BIDDING. The requirement that
competitive bids be solicited for the procurement of the Design Services is hereby waived.
SECTION 5: APPROVAL OF TASK ORDER NO. 1. The City Council hereby
approves Task Order No. 1 in substantially the form attached to this Resolution as Exhibit B,
and in a final form to be approved by the General Counsel.
SECTION 6: AUTHORIZATION TO EXECUTE TASK ORDER NO. 1. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal,
on behalf of the City, final Task Order No. 1 only after receipt by the City Clerk of at least one
executed copy of final Task Order No. 1 from Consultant; provided, however, that if the City
Clerk does not receive one executed copy of final Task Order No. 1 from Consultant within 30
days after the date of adoption of this Resolution, then this authority to execute and seal final
Task Order No. 1 shall, at the option of the City Council, be null and void.
SECTION 7: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
2
Page 4 of 51
PASSED this day of , 2014.
APPROVED this day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2014\DP-Resolution Approving Master Contract with Civiltech and Task Order No 1 for Rand Road Sidepath
#32025943_v2
3
Page 5 of 51
Master Contract
Between the City of Des Plaines
And Civiltech Engineering, Inc.
For Professional Engineering Services
EXHIBIT A Page 6 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
Master Contract
Between the City of Des Plaines
And Civiltech Engineering, Inc.
For Professional Engineering Services
TABLE OF CONTENTS
Page
ARTICLE 1. THE SERVICES 1
1.1 Intent; Conflicts. 1
1.2 Task Orders 1
1.3 Project Time 1
1.4 Term; Extensions. 1
1.5 No Guarantee of Work; Other Contracts. 1
1.6 Responsibility of Consultant to Perform 2
1.7 Financial Ability to Perform. 2
ARTICLE 2. COMPENSATION AND PAYMENT 2
2.1 Pricing Schedule. 2
2.2 Monthly Payment; Invoices. 2
2.3 Taxes. 3
2.4 Final Payment. 3
2.5 Deductions. 3
2.6 Use of Deducted Funds 3
2.7 Keeping Books and Accounts 3
ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES 4
3.1 Standard of Performance 4
3.2 Correction of Defects 4
3.3 Risk of Loss. 4
3.4 Opinions of Probable Cost. 4
3.5 Responsibility for Work by Contractors. 4
3.6 City Responsibilities. 5
3.7 Time of the Essence. 6
3.8 Suspension of Services, Project. 6
EXHIBIT A Page 7 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
ARTICLE 4. TASK CHANGE ORDERS; DELAYS 6
4.1 Task Change Orders 6
4.2 Revision Notices. 6
4.3 Disagreements over Task Change Order Terms. 6
4.4 No Change in Absence of Task Change Order 6
4.5 Delays. 7
ARTICLE 5. INSURANCE 7
5.1 Insurance 7
5.2 Scope of Coverage. 7
5.3 Minimum Limits of Coverage. 7
5.4 Deductibles and Self -Insured Retentions 8
5.5 Additional Requirements. 8
5.6 Verification of Coverage 9
5.7 Sub -Consultants and Suppliers. 9
ARTICLE 6. INDEMNIFICATION 9
6.1 Agreement to Indemnify. 9
6.2 Notice of Claim to Consultant. 10
6.3 No Limit Based on Insurance. 10
6.4 Withholding Payment. 10
6.5 Limit on Duty to Indemnify. 10
ARTICLE 7. INFORMAL DISPUTE RESOLUTION 10
7.1 Dispute Resolution Panel. 10
7.2 Communications in Nature of Settlement 10
7.3 Performance of Services. 10
ARTICLE 8. TERMINATION 11
8.1 Master Contract is At -Will 11
8.2 Termination by City for Breach 11
8.3 City Remedies 11
8.4 Termination for Convenience. 11
8.5 Termination by Consultant for Breach. 11
8.6 Termination by Consultant without Cause. 12
ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS 12
ii
EXHIBIT A Page 8 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
9.1 Consultant as Independent Consultant 12
9.2 Compliance with Laws; Communications with Regulators 12
9.3 Consultant Payments; Waivers of Liens. 12
9.4 Permits and Licenses 12
9.5 Safety; Hazardous Materials. 12
9.6 Intellectual Property 13
9.7 Confidential Information. 13
9.8 Ownership of Data and Documents. 13
9.9 Copyrights and Patents. 13
9.10 Notices. 14
9.11 No Waiver by City. 14
9.12 No Third -Party Beneficiaries 14
9.13 Survival of Terms. 14
9.14 Assignments 14
9.15 Amendments. 14
9.16 Governing Law. 14
9.17 Compliance with Laws, Grant Regulations. 15
9.18 Representation of No Conflicts 15
9.19 No Collusion. 15
iii
EXHIBIT A Page 9 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
Master Contract
Between The City of Des Plaines
And Civiltech Engineering, Inc.
For Professional Engineering Services
This contract (the "Master Contract") is dated as of August 18, 2014 (the "Effective
Date") and is by and between the City of Des Plaines (the "City") and Civiltech Engineering,
Inc. (the "Consultant").
In consideration of the mutual covenants and promises contained herein, the parties agree as
follows:
ARTICLE 1. THE SERVICES
1.1 Intent; Conflicts. It is the intent of the parties that this Master Contract govern the
relationship of the parties. Specific terms related to a project will be contained in a task order as
provided in Section 1.2. In the event of a conflict between the provisions of this Master Contract
and any task order, then provisions of this Master Contract will apply and control.
1.2 Task Orders. The Consultant will perform services for the City from time to time
as set forth in written task orders issued by the City on a project -by -project basis (the
"Services"), provided, however, that any task order in an amount exceeding $10,000 must be
approved by the City Council. A task order will be in the form generally as provided in
Attachment A attached to and by this reference incorporated into this Master Contract (a "Task
Order") and in final form acceptable to the City and executed by the Parties. Each Task Order
will include the Services to be performed under that Task Order (collectively a "Project").
1.3 Project Time. Each Task Order will include a time schedule for the Project (a
"Project Schedule") including without limitation a date for completion of the Project (the
"Project Completion Date").
1.4 Term; Extensions. This Master Contract commences on the Effective Date and
terminates three years after the Effective Date unless terminated earlier pursuant to Article 8 of
this Master Contract (the "Term"). All terms of this Master Contract, including without
limitation pricing terms, are firm during the Term, unless a change is explicitly agreed to by the
City in a Task Order. The Parties may extend this Contract for two additional one-year periods
(each an "Extended Term"). Pricing terms may be adjusted by agreement at the beginning of an
Extended Term.
1.5 No Guarantee of Work; Other Contracts. This Master Contract does not
guarantee that the Consultant will be awarded Projects by the City, and the City has no duty or
obligation to award Projects to the Consultant. Also, the City may enter into master contracts
with other consultants, pursuant to which the City may award work from time to time at the
City's discretion.
-1-
EXHIBIT A Page 10 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
1.6 Responsibility of Consultant to Perform. The Consultant must provide all
personnel necessary to complete the Services. The Consultant must perform the Services with its
own personnel and under the management, supervision, and control of its own organization
unless otherwise approved by the City in writing. All sub -consultants and supplies used by the
Consultant in the performance of Services must be acceptable to, and approved in advance by,
the City. The City's approval of any sub -consultant or supplier will not relieve the Consultant of
full responsibility and liability for the provision, performance, and completion of the Services in
full compliance with, and as required by or pursuant to, this Master Contract and the relevant
Task Order. All Services performed by any sub -consultant or supplier are subject to all of the
provisions of this Master Contract and the relevant Task Order in the same manner as if
performed directly by the Consultant. If any sub -consultant or supplier fails to properly perform
any Services undertaken by it in compliance with this Master Contract or the relevant Task
Order, then the Consultant, immediately on notice from the City, must remove that sub -
consultant or supplier and undertake the Services itself or replace the sub -consultant or supplier
with a sub -consultant or supplier acceptable to the City. The Consultant will have no claim for
damages, for compensation in excess of the Compensation, or for delay or extension of the
Project Schedule as a result of any such removal or replacement.
1.7 Financial Ability to Perform. Each time when executing a Task Order, the
Consultant represents and declares that it is financially solvent, has the financial resources
necessary, has sufficient experience and competence, and has the necessary capital, facilities,
organization, and staff necessary to provide, perform, and complete the Project set forth in the
Task Order in full compliance with, and as required by or pursuant to, the Task Order and this
Master Contract.
ARTICLE 2. COMPENSATION AND PAYMENT
2.1 Pricing Schedule. As compensation for the performance of the Services
("Compensation"), the City will pay the Consultant the amounts set forth in Attachment B
attached to and by this reference incorporated into this Master Contract (the "Pricing Schedule").
The Parties may agree to different or additional pricing terms in a Task Order ("Project -Specific
Pricing"). Except for the Compensation and any Project -Specific Pricing, the City will have no
liability for any expenses or costs incurred by the Consultant.
2.2 Monthly Payment; Invoices. The Compensation for a Project will be paid in
monthly installments. The Consultant must submit to the City, on a monthly basis unless the
Parties agree in a Task Order to a different schedule, a written invoice for payment for completed
work. The City may specify the specific day of the month on or before which invoices must be
filed. Each invoice must be accompanied by receipts, vouchers, and other documents as
necessary to reasonably establish the Consultant's right to payment of the Compensation stated
in the invoice. In addition, each invoice must include (a) employee classifications, rates per
hour, and hours worked by each classification and, if the Project is to be performed in separate
phases, for each phase, (b) total amount billed in the current period and total amount billed to
date and, if the Project is to be performed in separate phases, for each phase, and (c) the
estimated percent completion of the Project and, if the Project is to be performed in separate
phases, for each phase.
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EXHIBIT A Page 11 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
2.3 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all
taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits,
pensions, annuities, or other similar benefits. The Consultant will never have a claim or right to
claim additional compensation by reason of the payment of any such tax, contribution, premium,
costs, royalties, or fees.
2.4 Final Payment. A Project, or a phase of a Project, will be considered complete on
the date of final written acceptance by the City of the Services or the relevant phase of the
Services. Services related to a submission of the Consultant will be deemed accepted by the City
if the City does not object to those Services in writing within 30 days after the submission by the
Consultant of an invoice for final acceptance and payment. The City will make final payment to
the Consultant within 30 days after final acceptance of the Services and any Project -Specific
Compensation, after deducting therefrom charges, if any, as provided in this Master Contract or
the relevant Task Order ("Final Payment"). The acceptance by the Consultant of Final Payment
will operate as a full and complete release of the City by the Consultant of and from any and all
lawsuits, claims, or demands for further payment of any kind for the Services encompassed by
the Final Payment.
2.5 Deductions. Notwithstanding any other provision of this Master Contract, the
City may deduct and withhold from any payment or from Final Payment such amounts as may
reasonably appear necessary to compensate the City for any loss due to (1) Services that are
defective, nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the
Consultant or the City made by any of the Consultant's sub -consultants or suppliers or by other
persons about the Services, regardless of merit, (4) delay by the Consultant in the completion of
the Services, (5) the cost to the City, including without limitation reasonable attorneys' fees, of
correcting any of the matters stated in this Section or exercising any one or more of the City's
remedies set forth in Section 8.3 of this Master Contract. The City will notify the Consultant in
writing given in accordance with Section 9.10 of this Master Contract of the City's determination
to deduct and withhold funds, which notice will state with specificity the amount of, and reason
or reasons for, such deduction and withholding.
2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations
in question or has furnished security for that performance satisfactory to the City. The City will
be entitled to apply any money withheld or any other money due to the Consultant to reimburse
itself for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and
reasonable attorneys' fees (collectively "Costs") incurred, suffered, or sustained by the City and
chargeable to the Consultant under this Contract.
2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and
other records of all its billable charges and costs incurred in performing Services in accordance
with generally accepted accounting practices, consistently applied, and in such manner as to
permit verification of all entries. The Consultant must make all such material available for
inspection by the City, at the office of the Consultant during normal business hours during the
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EXHIBIT A Page 12 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
Term and for a period of three years after termination of this Master Contract. Copies of such
material must be furnished to the City at the City's request and expense.
ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances in the Chicago Metropolitan Region
(the "Standard of Performance"). All Services must be free from defects and flaws, must
conform to the requirements of this Master Contract and applicable Task Order, and must be
performed in accordance with the Standard of Performance. The Consultant is fully and solely
responsible for the quality, technical accuracy, completeness, and coordination of all Services,
unless specifically provided otherwise in a Task Order.
3.2 Correction of Defects. The Consultant must provide, for no additional
Compensation and at no separate expense to the City, all work required to correct any defects or
deficiencies in the performance of Services, regardless of whether the defect or deficiency relates
to the work of the Consultant or of the Consultant's sub -consultants or suppliers, so long as that
notice of the defects is given by the City to the Consultant within two years after completion of
the Services.
3.3 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The
Consultant is responsible for any and all damages to property or persons caused by any
Consultant error, omission, or negligent act and for any losses or costs to repair or remedy any
work undertaken by the City based on the Services as a result of any such error, omission, or
negligent act. Notwithstanding any other provision of this Master Contract or any Task Order,
the Consultant's obligations under this Section 3.3 exist without regard to, and may not be
construed to be waived by, the availability or unavailability of any insurance, either of the City
or the Consultant, to indemnify, hold harmless, or reimburse the Consultant for damages, losses,
or costs.
3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor
the City has control over the costs of labor, materials, equipment, or services furnished by others
or over competitive bidding, market or negotiating conditions, or construction contractors'
methods of determining their prices. Accordingly, any opinions of probable costs provided
under this Master Contract or a Task Order are considered to be estimates only, made on the
basis of the Consultant's experience and qualifications, and those opinions represent the
Consultant's best judgment as an experienced and qualified professional, familiar with the
industry. The Consultant does not guaranty that proposals, bids, or actual costs will not vary
from the opinions prepared by the Consultant.
3.5 Responsibility for Work by Contractors. Except as provided in a Task Order, and
subject to the next sentence of this Section 3.5, the Consultant is not responsible for a
contractor's construction means, methods, techniques, sequences or procedures, time of
performance, compliance with law, or safety precautions and programs, and the Consultant does
not guarantee the performance of a contractor. Nothing in the previous sentence may be
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EXHIBIT A Page 13 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
construed or applied to limit the responsibility of the Consultant to properly perform, or the
liability of the Consultant for failure to properly perform, all of the Services required by the
Consultant under this Master Contract or a Task Order, which Services may include contract and
work oversight, inspections of work performed by a contractor, contract compliance services,
and similar services.
3.6 City Responsibilities. Except as provided in this Master Contract or in a Task
Order, the City, at its sole cost and expense, will have the following responsibilities:
(a) To designate a person with authority to act as the City's representative on each
Project. In the absence of a written designation, the City's representative will be the City's
Director of Public Works and Engineering. The City's representative will have the authority to
act on behalf of the City as provided in a Task Order, except on matters that require approval of
the City Council.
(b) To provide to the Consultant all criteria and information about the requirements
for a Project or Services, including, as relevant, the City's objectives and constraints, schedule,
space, capacity and performance requirements, and budgetary limitations.
(c) To provide to the Consultant existing studies, reports, and other available data
relevant to a Project.
(d) To arrange for access to, and make provisions for the Consultant to enter on,
public and private property as reasonably required for a Project.
(e) To provide, as relevant, surveys describing physical characteristics, legal
limitations, and utility locations for a Project and the services of other consultants when the
services of other consultants are requested by the Consultant and are necessary for the
performance of the Services.
(f) To provide structural, mechanical, chemical, air and water tests, tests for
hazardous materials, and other laboratory and environmental tests, inspections, and reports
required by law to be provided by the City in connection with a Project, except the extent such
tests, inspections, or reports are part of the Services.
(g) To review reports, documents, data, and all other information presented by the
Consultant as appropriate.
(h) To provide approvals from all governmental authorities having jurisdiction over a
Project when requested by the Consultant, except the extent such approvals are part of the
Services.
(i) To provide, except as provided under Article 5 and Article 6 of this Master
Contract, all accounting, insurance, and legal services as may be necessary from time to time in
the judgment of the City to protect the City's interests with respect to a Project.
(j) To attend Project -related meetings.
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EXHIBIT A Page 14 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
(k) To give prompt written notice to the Consultant whenever the City observes or
otherwise becomes aware of any development that affects the scope or timing of Services, except
that the inability or failure of the City to give any such a notice will not relieve the Consultant of
any of its responsibilities under this Master Contract or any Task Order.
3.7 Time of the Essence. Time is of the essence for each Project and all activities
with regard to the performance of a Project.
3.8 Suspension of Services, Project. The City, at any time and for any reason, may
suspend work on any or all Services or Project by issuing a written work suspension notice to the
Consultant. The Consultant must stop the performance of all Services within the scope of the
suspension notice until the City directs the Consultant in writing to resume performance.
ARTICLE 4. TASK CHANGE ORDERS; DELAYS
4.1 Task Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Task Order (a "Task
Change Order") provided, however, that any Task Change Order in an amount exceeding
$10,000 must be approved by the City Council. The Task Change Order will be generally in the
form attached to and by this reference incorporated into this Master Contract as Attachment C.
The Consultant may request a Task Change Order based on a material change to a Project or any
Services required as part of a Project. A Task Change Order may include additions to and
deletions from the Services and will include any equitable increases or decreases to the
Compensation for the Project.
4.2 Revision Notices. Within 10 days after the date of a Task Change Order, and in
any event before the Consultant begins work on any changed Services, the Consultant must
notify the City in writing if the Consultant desires a revision to the Task Change Order (a
"Revision Notice"). The Revision Notice must clearly state the Consultant's requested revisions
and the reasons for the revisions. If the City agrees to any revision, then the City will issue a
revised Task Change Order in a form acceptable to the Parties. If the Consultant does not submit
a Revision Notice within the 10 -day period, then the Consultant will be deemed to have accepted
the Task Change Order and the Task Change Order will be final.
4.3 Disagreements over Task Change Order Terms. If the City and the Consultant
cannot agree on the proposed revisions to the Compensation or Project Schedule terms of a Task
Change Order, then the Parties will apply the dispute resolution provisions of this Master
Contract in order to reach agreement. In that event, the Consultant must proceed diligently with
the revised Services as directed by City pending resolution of the disagreement. The Consultant
will be compensated equitably for the work the Consultant undertakes during the disagreement
resolution process.
4.4 No Change in Absence of Task Change Order. No claim for an adjustment in
Compensation or Project Schedule will be made or allowed unless it is embodied in a Task
Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to
an adjustment in the Compensation or Project Schedule terms that has not been included, or fully
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included, in a Task Change Order, then the Consultant may submit to the City a written request
for the issuance of, or revision of, a Task Change Order including the desired adjustment. The
Consultant's request must be submitted before the Consultant proceeds with any Services for
which an adjustment is desired.
4.5 Delays. If a delay in providing Services results from one or more causes that
could not be avoided or controlled by the Consultant, then the Consultant may be entitled to an
extension of the Project Schedule for a period of time equal to that delay, or an adjustment in
Compensation for extra costs related to the delay, or both. The Consultant must notify the City
in writing within 10 days after the start of the delay and again in writing within 10 days after the
delay has ended (the "Delay Period"). The first notice must state the cause or causes of the
delay and the impact of the delay on providing Services. The second notice must state the cause
or causes of the delay, the length of the day, the reasons why the delay disrupted performance of
the Services and the Consultant's request, if any, for a change in Compensation or Project
Schedule. If the Consultant fails to submit notices as provided in this Section 4.5, then the
Consultant will be deemed to have waived any right to an adjustment in Compensation for the
Services.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Master Contract, insurance as provided in this Article 5.
5.2 Scope of Coverage.
(a) Commercial General Liability. Insurance Services Office Commercial General
Liability occurrence form CG 0001, on a form at least as broad as the attached sample
endorsement including ISO Additional Insured Endorsement CG 2010 (Exhibit A), CG
2026(Exhibit B).
(b) Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 "Any Auto."
(c) Professional Liability. Indemnification and defense for injury or damage arising
out of negligent acts, errors, or omissions in providing professional services.
(d) Workers' Compensation and Employers' Liability. Workers' Compensation as
required by the Workers' Compensation Act of the State of Illinois and Employers' Liability
insurance.
5.3 Minimum Limits of Coverage.
(a) Commercial General Liability. $1,000,000 combined single limit per occurrence
for bodily injury and for property damage and $1,000,000 per occurrence for personal injury.
The general aggregate must be twice the required occurrence limit. Minimum General
Aggregate must be no less than $2,000,000 or a project -contract specific aggregate of
$1,000,000.
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(b) Business Automobile Liability. $1,000,000 combined single limit per accident
for bodily injury and property damage.
(c) Workers' Compensation and Employers' Liability. Workers' Compensation
Coverage with statutory limits and Employers' Liability limits of $500,000 per accident.
(d) Professional Liability. $1,000,000 each claim with respect to negligent acts,
errors, and omissions in connection with all professional services to be provided under this
Master Contract and any Task Order, with a deductible not -to -exceed $150,000 without prior
written approval.
5.4 Deductibles and Self -Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the option of the City, either the
insurer must reduce or eliminate such deductibles or self-insured retentions with respect to the
City and its officials, employees, agents, and representatives or the Consultant must procure a
bond guaranteeing payment of losses and related investigation, claim administration, and defense
expenses. This provision does not apply to Paragraph 5.3(d) above.
5.5 Additional Requirements. The insurance policies must contain, or be endorsed to
contain, the following provisions:
(a) Commercial General Liability and Automobile Liability Coverage. The City and
its officials, employees, agents, and representatives must be covered as additional insured as
respects: liability arising out of the Consultant's work, including without limitation activities
performed by or on behalf of the Consultant and automobiles owned, leased, hired, or borrowed
by the Consultant. Coverage must contain no special limitations on the scope of protection
afforded to the City or its officials, employees, agents, and representatives.
(b) Primary Coverage. The insurance coverage must be primary with respect to the
City and its officials, employees, agents, and representatives. Any insurance or self-insurance
maintained by the City and its officials, employees, agents, and representatives will be excess of
the Consultant's insurance and will not contribute with it.
(c) Reporting Failures. Any failure to comply with reporting provisions of any policy
must not affect coverage provided to the City and its officials, employees, agents, and
representatives.
(d) Severability of Interests/Cross Liability. The insurance must contain a
Severability of Interests/Cross Liability clause or language stating that the insurance will apply
separately to each insured against whom claim is made or suit is brought, except with respect to
the limits of the insurer's ability.
(e) Umbrella Policies. If any commercial general liability insurance is being
provided under an excess or umbrella liability policy that does not "follow form," then the
Consultant must name the City and its officials, employees, agents, and representatives as
additional insureds under the umbrella policy.
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(0 Occurrence Form. All general liability coverage must be provided on an
occurrence policy form. Claims -made general liability policies are not acceptable.
(g) Workers' Compensation and Employers' Liability Coverage. The insurer must
agree to waive all rights of subrogation against the City and its officials, employees, agents, and
representatives for losses arising from work performed by the Consultant.
(h) Professional Liability. If the policy is written on a claims -made form, the
retroactive date must be equal to or preceding the effective date of this Master Contract. If the
policy is cancelled, non -renewed, or switched to an occurrence form, then the Consultant must
purchase supplemental extending reporting period coverage for a period of not less than three
years.
(i) All Coverage. Each insurance policy required by this clause must be endorsed to
state that coverage will not be suspended, voided, cancelled, or reduced in coverage or in limits
except after 30 days prior written notice to the City by certified mail, return receipt requested.
(j) Acceptability of Insurers. Unless specifically approved in writing in advance by
the City, all insurance must be placed with insurers with a Best's rating of no less than A-, VII.
All insurers must be licensed to do business in the State of Illinois.
5.6 Verification of Coverage. The Consultant must furnish the City with certificates
of insurance naming the City and its officials, employees, agents, and representatives as
additional insureds and with original endorsements affecting coverage required by this Article 5.
The certificates and endorsements for each insurance policy must be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may
be on forms provided by the City and in any event must be received and approved by the City
before any work commences. Other additional -insured endorsements may be utilized, if they
provide a scope of coverage at least as broad as the coverage stated on the ISO Additional
Insured Endorsements CG 2010 or CG 2026. The City reserves the right to request a full
certified copy of each insurance policy and endorsement.
5.7 Sub -Consultants and Suppliers. The Consultant must include all sub -consultants
as insureds under its policies or must furnish separate certificates and endorsements for each
subcontractor. All coverage for subcontractors are subject to all of the requirements stated in this
Article 5, except its professional liability policy.
ARTICLE 6. INDEMNIFICATION
6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant
hereby agrees to indemnify and, at the City's request, defend the City and its officials,
employees, agents, and representatives (collectively the "Indemnified Parties") as follows:
(a) Against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, costs, and expenses (collectively "Professional Liability Claims"), that may in any
way accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in
consequence of the negligent performance of any professional Services by the Consultant or its
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employees or sub -consultants or that may in any way result therefrom, except only Claims
arising out of the sole legal cause of the City; and
(b) Against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments,
costs, and expenses (collectively "General Liability Claims"), that may in any way accrue
against the Indemnified Parties or any one of them arising in whole, or in part, or in consequence
of the negligent act or omission of the Consultant or its employees or sub -consultants other than
any professional Service or that may in any way result therefrom, except only General Liability
Claims arising out of the sole legal cause of the City.
6.2 Notice of Claim to Consultant. The City must provide notice of a Claim to the
Consultant within 10 business days after the City acquires knowledge of that Claim.
6.3 No Limit Based on Insurance. The Consultant expressly acknowledges and
agrees that any performance bond or insurance policy required by this Contract, or otherwise
provided by the Consultant, will in no way limit the responsibility to indemnify and defend the
Indemnified Parties or any one of them.
6.4 Withholding Payment. To the extent that any payment is due to the Consultant
under this Contract, the City may withhold that payment to protect itself against any loss until all
claims, suits, or judgments have been settled or discharged and evidence to that effect has been
furnished to the satisfaction of the City.
6.5 Limit on Duty to Indemnify. The Consultant is not required to indemnify an
Indemnified Party to the extent a Claim resulted primarily from the negligence or willful
misconduct of the Indemnified Party.
ARTICLE 7. INFORMAL DISPUTE RESOLUTION
7.1 Dispute Resolution Panel. Any dispute between the City and the Consultant
related to this Master Contract or a Task Order will be submitted to a dispute resolution panel
comprised of two representatives of each Party who have been given the authority to agree to a
resolution of the dispute. The panel may meet or may conduct its discussions by telephone or
other electronic means. If the panel has failed to convene within two weeks after the request of
either Party, or is unable to resolve the dispute within 30 days, then either Party may exercise
any other rights it has under this Master Contract.
7.2 Communications in Nature of Settlement. All communications between the
Parties in connection with the attempted resolution of a dispute will be confidential and will
deemed to have been delivered in furtherance of dispute settlement and thus will be exempt from
discovery and production, and will not be admissible in evidence whether as an admission or
otherwise, in any arbitration, judicial, or other proceeding for the resolution of the dispute.
7.3 Performance of Services. During the dispute resolution process, the Consultant
must proceed diligently with the performance of Services.
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ARTICLE 8. TERMINATION
8.1 Master Contract is At -Will. This Master Contract is at -will and may be
terminated by the City at any time at the City's convenience, without reason or cause. If the City
terminates this Master Contract without reason or cause, then the Consultant will be entitled to
Compensation for all Service performed by the Consultant up to the date of termination. The
Consultant is not entitled to compensation of any kind, including without limitation for lost
profit, for any Services not performed by the Consultant.
8.2 Termination by City for Breach. The City at any time, by written notice, may
terminate this Master Contract and any Task Order on account of breach by the Consultant and
failure of the Consultant to cure the breach within 10 days after that written notice or such
further time as the City may agree, in the City's sole discretion, in response to a written notice
from the Consultant seeking additional time to cure. "Breach" by the Consultant includes (a)
failure of the Consultant to adhere to any terms or conditions of this Master Contract or any Task
Order, (b) failure of the Consultant to properly perform Services, (c) or failure of the Consultant
to maintain progress in the performance of Services so as to endanger proper performance of the
Project within the Project Schedule, (d) failure of the Consultant to have or maintain adequate
financial or legal capacity to properly complete a Project or any Services.
8.3 City Remedies. If the City terminates this Master Contract or any Task Order for
Breach by the Consultant, then the City will have the right, at its election and without prejudice
to any other remedies provided by law or equity, to pursue any one or more of the following
remedies:
(a) The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a
result of actions taken by the City in response to any Breach.
(b) The City may withhold any or all outstanding Compensation under any Task
Order to reimburse itself or pay for any and all costs, including without limitation reasonable
attorneys' fees, incurred by the City as the result of any Breach or as a result of actions taken by
the City in response to any Breach. In that event, the City will pay any excess funds to the
Consultant, if any, after all of the City's costs are reimbursed or paid. If the Compensation
withheld by the City is insufficient to reimburse the City for, or pay, all costs, then the City will
has the right to recover directly from the Consultant a sum of money sufficient to reimburse
itself, or pay, all remaining costs.
8.4 Termination for Convenience. If, after termination of this Master Contract by the
City for breach, it is determined that the Consultant was not in breach or that the termination
otherwise was irregular or improper, then the termination shall be deemed to have been made for
the convenience of the City under Section 8.1 of this Master Contract.
8.5 Termination by Consultant for Breach. The Consultant at any time, by written
notice, terminate this Master Contract on account of failure by the City to properly pay the
Consultant and failure of the City to cure the breach within 10 days after that written notice or
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such further time as the Consultant may agree, in the Consultant's sole discretion, in response to
a written notice from the City seeking additional time to cure.
8.6 Termination by Consultant without Cause. The Consultant may terminate this
Master Contract without cause on 30 days written notice to the City, except that no such
termination will become effective until after the Consultant has completed, and the City has
approved and accepted, all Projects for which Task Orders have been issued and all Services
related to those Projects.
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant. For purposes of this Contract, the
Consultant is an independent consultant and is not, and may not be construed or deemed to be an
employee, agent, or joint venturer of the City.
9.2 Compliance with Laws; Communications with Regulators. The Consultant must
comply with all statutes, ordinances, codes, and regulations applicable to the Services. Except to
the extent expressly set forth in this Master Contract or a Task Order, the Consultant may not
communicate directly with applicable governmental regulatory agencies with regard to Services
without prior express authorization from the City. The Consultant must direct inquiries from
governmental regulatory agencies to the City for appropriate response.
9.3 Consultant Payments; Waivers of Liens. The Consultant must pay promptly for
all services, labor, materials, and equipment used or employed by the Consultant in the
performance of any Services and must not cause any materials, equipment, structures, buildings,
premises, and property of the City to be impressed with any mechanic's lien or other liens. The
Consultant, if requested, must provide the City with reasonable evidence that all services, labor,
materials, and equipment have been paid in full and with waivers of lien as appropriate.
9.4 Permits and Licenses. Unless otherwise provided in a Task Order, the Consultant
must obtain and pay for all permits and licenses, registrations, qualifications, and other
governmental authorizations required by law that are associated with the Consultant's
performance of Services.
9.5 Safety; Hazardous Materials.
(a) Protection of Health, Environment. The Consultant's personnel must be
experienced and properly trained to perform the Services and must take adequate precautions to
protect human health and the environment in the performance of Services.
(b) Notice of Hazardous Conditions. If the Consultant observes a potentially
hazardous condition relating to the Services, the Consultant must bring that condition to the
attention of the City.
(c) Hazardous Materials. The Consultant acknowledges that there may be hazardous
substances, wastes, or materials as defined by applicable Law ("Hazardous Materials") at a
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Project site or otherwise associated with Services, and the Consultant under those circumstances
must take appropriate precautions to protect its employees, sub -consultants, and suppliers.
9.6 Intellectual Property. The Consultant may not infringe on any intellectual
property (including but not limited to patents, trademarks, or copyrights) (collectively
"Intellectual Property") in the performance of Services. If ever the Consultant is alleged to have
infringed on any Intellectual Property, then, in addition to the Consultant's obligations to
indemnify Indemnified Parties under this Master Contract, the Consultant also, at the sole
discretion of the City and at the Consultant's sole expense (a) procure for the City the right to
continue using the infringing subject matter, or (b) replace or modify the infringing subject
matter so that it becomes non -infringing but still complies with the requirements of this Master
Contract and the relevant Task Order, or (c) reimburse the City for all payments made to the
Consultant relating to or impacted by the infringing material and all costs incurred by City
resulting from such infringement.
9.7 Confidential Information. All information and data disclosed by the City and
developed or obtained under this Master Contract must be treated by the Consultant as
proprietary and confidential information ("Confidential Information"). The Consultant must not
disclose Confidential Information without the City's prior written consent. No person may use
Confidential Information for any purpose other than for the proper performance of Services. The
obligations under this Section 9.7 does not apply to Confidential Information that is (i) in the
public domain without breach of this Contract, (ii) developed by the Consultant independently
from this Master Contract, (iii) received by the Consultant on a non -confidential basis from
others who had a right to disclose the information, or (iv) required by law to be disclosed, but
only after prior written notice has been received by City and City has had a reasonable
opportunity to protect disclosure of the Confidential Information. The Consultant must ensure
that the foregoing obligations of confidentiality and use extend to and bind the Consultant's sub -
consultants and suppliers.
9.8 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Master Contract (collectively "Data"), other than the
Consultant's confidential information, will be and remain the sole property of the City. The
Consultant must promptly deliver all Data to the City at the City's request. The Consultant is
responsible for the care and protection of the Data until that delivery. The Consultant may retain
one copy of the Data for the Consultant's records subject to the Consultant's continued
compliance with the provisions of this Article.
9.9 Copyrights and Patents. The Consultant agrees not to assert, or to allow persons
performing under the Consultant's control to assert, any rights to Data or establish any claim
under design, patent, or copyright laws. It is expressly agreed that all copyrightable or patentable
Data produced as part of Services has been specifically commissioned by the City and is
considered "work for hire," and that all copyrightable and other proprietary rights in that Data
will vest solely in the City. Further, the Consultant agrees that all rights under copyright and
patent laws under this Master Contract belong to the City. The Consultant hereby assigns any
and all rights, title, and interests under copyright, trademark, and patent law to the City and
agrees to assist the City in perfecting the same at the City's expense.
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9.10 Notices. Any notice or communication required by this Master Contract will be
deemed sufficiently given if in writing and when delivered personally or upon receipt of
registered or certified mail, postage prepaid, with the U.S. Postal Service and addressed as
follows:
If to the City:
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, Illinois 60016
Attn: Jon Duddles, P.E., CFM
If to the Consultant:
with a copy to:
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
Attn: City Manager
with a copy to:
Attn: Attn:
or to such other address as the party to whom notice is to be given has furnished in writing.
9.11 No Waiver by City. No act, order, approval, acceptance, or payment by the City,
nor any delay by the City in exercising any right under this Master Contract, will constitute or be
deemed to be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or
incomplete Services or operate to waive any requirement or provision of this Master Contract or
any remedy, power, or right of the City.
9.12 No Third -Party Beneficiaries. This Master Contract is for the benefit of the City
and the Consultant only and there can be no valid claim made or held against the City or the
Consultant by any third party to be a beneficiary under this Master Contract.
9.13 Survival of Terms. The following sections will survive the termination of this
Master Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.14 Assignments. The Consultant may not assign or transfer any term, obligation,
right, or other aspect of this Master Contract without the prior express written consent of the
City. If any aspect of this Master Contract is assigned or transferred, then the Consultant will
remain responsible to the City for the proper performance of the Consultant's obligations under
this Master Contract. The terms and conditions of any agreement by the Consultant to assign or
transfer this Master Contract must include terms requiring the assignee or transferee to fully
comply with this Master Contract unless otherwise authorized in writing by the City.
9.15 Amendments. This Master Contract may be amended only in writing executed by
the City and the Consultant.
9.16 Governing Law. The validity, construction, and performance of this Master
Contract and all disputes between the parties arising out of or related to this Contract will be
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governed by the laws of the State of Illinois without regard to choice or conflict of law rules or
regulations.
9.17 Compliance with Laws, Grant Regulations. All Services must be provided,
performed, and completed in accordance with all required governmental permits, licenses, or
other approvals and authorizations, and with applicable statutes, ordinances, rules, and
regulations. The Consultant also must comply with applicable conditions of any federal, state, or
local grant received by the City with respect to this Master Contract or any Task Order. The
Consultant will be solely responsible for any fines or penalties that may be imposed or incurred
by a governmental agency with jurisdiction over the Services as a result of the Consultant's
improper performance of, or failure to properly perform, any Services.
9.18 Representation of No Conflicts. The Consultant represents that (1) no City
employee or agent is interested in the business of the Consultant or this Master Contract, (2) as
of the Effective Date neither the Consultant nor any person employed or associated with the
Consultant has any interest that would conflict in any manner or degree with the performance of
the obligations under this Master Contract, and (3) neither the Consultant nor any person
employed by or associated with the Consultant may at any time during the Term obtain or
acquire any interest that would conflict in any manner or degree with the performance of the
obligations under this Master Contract.
9.19 No Collusion. The Consultant represents that the Consultant is not barred from
contracting with a unit of state or local government as a result of (1) a delinquency in the
payment of any tax administered by the Illinois Department of Revenue unless the Consultant is
properly contesting its liability for the tax or the amount of the tax or (2) a violation of either
Section 33E-3 or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1
et seq. The Consultant represents that the only persons, firms, or corporations interested in this
Contract as principals are those disclosed to the City prior to the execution of this Master
Contract and that this Master Contract is made without collusion with any other person, firm, or
corporation.
WHEREFORE, the City and the Consultant have caused this Master Contract to be
executed by their duly authorized representatives as of the Effective Date.
CITY OF DES PLAINES Civiltech Engineering, Inc.
By: By:
Name: Michael G. Bartholomew Name:
Title: City Manager Title:
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ATTACHMENT A
TASK ORDER
In accordance with Section 1.2 of the Master Contract dated , 20
between the City of Des Plaines (the "City") and Civiltech Engineering, Inc. (the "Consultant"),
the Parties agree to the following Task Number
1. Contracted Services:
2. Project Schedule (attach schedule if appropriate):
3. Project Completion Date:
All Contracted Services must be completed on or before: , 20
4. Project Specific Pricing (if applicable):
5. Additional Changes to the Master Contract (if applicable):
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
[signature page follows]
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CITY CONSULTANT
Signature
Director of Public Works
And Engineering
Signature
Name (Printed or Typed)
, 20 , 20
Date Date
If greater than, $12,500j, the City Manager's signature is required.
Signature
City Manager
, 20
Date
If compensation greater than $[10,000]. then the City Council must approve the Services Change
Order in advance and the City Manager or Mayor's signature is required.
Signature
City Manager
, 20
Date
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ATTACHMENT B
PRICING SCHEDULE
The City shall pay Consultant as compensation for Services ("Compensation"). A Scope of Work
detailing the Services and an associated Not -To -Exceed amount will be defined for each Task Order.
Compensation up to the Not -To -Exceed amount for each Task Order shall be based on the actual hours
worked on the project by Civiltech staff times the appropriate category's billing rate as shown below,
plus the approved IDOT overhead, profit, plus reimbursable direct costs including travel costs, printing
and reproduction, communications and postage, field testing equipment costs, CADD charges, and
software usage fees. If Civiltech staff outside these categories is required, additional rate categories
may be negotiated as part of the Task Order. Reimbursable direct costs shall be billed at cost with no
mark-up.
Civiltech Actual Hourly Billing Rates -2014 (does not include overhead rate or profit)
Principal
Senior Project Mgr/Lead Engr
Chief Structural Engineer
Water Resources Manager
Project Manager
Sr. Structural Engineer
Project Coordinator
Resident Engineer
Sr. Project Engineer
Project Engineer
Field Engineer/Technician
Structural Engineer
Design Engineer II
Design Engineer I
Senior Design Technician
Design Technician
$45 — $70
$45—$70
$45 — $70
$45 — $70
$40 — $70
$35 — $65
$35 — $60
$35—$70
$35 — $45
$29 — $38
$20 — $35
$25 — $50
$26 — $33
$25 — $30
$30 — $40
$18 — $30
Historic Preservationist
Director of Valuation Services
Appraiser
CAD Manager
Manager of IT Services
Technical Manager
GIS Specialist
Director of Finance
General Accountant
Director of Human Resources
Marketing Coordinator
Graphic Designer
Administrative Assistant
Billing rates for subsequent years will be adjusted to reflect annual salary rate adjustments.
$30 — $60
$45 — $70
$15 — $30
$30 — $55
$30 — $55
$30 — $45
$22 — $29
$45 — $70
$25 — $45
$45—$70
$20 — $35
$20 — $35
$10 — $26
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ATTACHMENT C
TASK CHANGE ORDER FOR TASK NUMBER
In accordance with Section 4.1 of the Master Contract dated , 20 between
the City of Des Plaines (the "City") and (the "Consultant"), the Parties agree
to the following Task Change Order for Task Number
1. Change in Contracted Services:
2. Change in Project Schedule (attach schedule if appropriate):
3. Change in Project Completion Date:
All Contracted Services must be completed on or before , 20
4. Change in Compensation:
5. Change in Project Specific Pricing (if applicable).
ALL OTHER TERMS AND CONDITIONS
OF THE CONTRACT REMAIN UNCHANGED
[signature page follows]
-1 - Task Change Order: Task Number
EXHIBIT A Page 28 of 51
City of Des Plaines Professional Services Master Contract
Professional Engineering Services
CITY CONSULTANT
Signature
Director of Public Works
And Engineering
Signature
Name (printed or typed)
, 20 , 20
Date Date
If compensation increase greater than $12,500J, then the City Manager's signature is required.
Signature
City Manager
, 20
Date
If compensation greater than $l10,000J, then the City Council must approve the Services Change
Order in advance and the City Manager or Mayor's signature is required.
Signature
City Manager
, 20
Date
#10250753 v1
-2- Task Change Order: Task Number
EXHIBIT A Page 29 of 51
TASK ORDER NO. 1
TO MASTER CONTRACT BETWEEN THE CITY OF DES PLAINES
AND CIVILTECH ENGINEERING, INC.
FOR PROFESSIONAL SERVICES
In accordance with Section 1.2 of the Master Contract dated August 18, 2014 between the City
of Des Plaines (the "City") and Civiltech Engineering, Inc., 450 East Devon Avenue, Suite 300,
Itasca, IL 60143 (the "Consultant"), the Parties agree to the following Task Number 1:
1. Contracted Services:
The Consultant will perform the Phase I Engineering and Phase II Engineering services
described in the "Scope of Services" prepared by the Consultant and attached to this Task Order.
2. Project Schedule (attach schedule if appropriate):
3. Project Completion Date:
The Consultant will diligently and continuously prosecute the Contracted Services until their
completion.
4. Project Specific Pricing (if applicable):
In exchange for the Contracted Services, the Consultant will receive compensation in the
amounts as set forth in the Compensation Schedule attached to this Task Order, but in no event
will the compensation paid to the Consultant exceed $273,481.85.
5. Additional Changes to the Master Contract (if applicable):
Not applicable.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
EXHIBIT B Page 30 of 51
CITY CONSULTANT
Signature Signature
Director of Public Works & Engineering
Name (Printed or Typed)
, 2014 , 2014
Date Date
If greater than, $2,500, the City Manager's signature is required.
Signature
City Manager
, 2014
Date
If greater than $10,000, the City Council must approve the Task Order in advance and the City
Manager's signature is required.
Signature
City Manager
, 2014
Date
#32027766_v2
2
EXHIBIT B Page 31 of 51
Rand Road Sidepath
Central Road to Elk Boulevard
City of Des Plaines, Illinois
SCOPE OF SERVICES
Phase I Engineering
The proposed improvement will include a sidepath that extends along the south side of Rand
Road from Central Road to E Ik Boulevard. This project will include two railroad crossings and
the design of two pedestrian signals.
The Phase I Engineering for this project will include environm ental and location -design studies
needed to develop and refine geometric improvements, evaluate costs and impacts, and
undertake coordination with jurisdictional agencies and the public. T he primary objective of the
Phase I Engineering St udy is to develop a conceptual im provement plan which provides the
desired level of safety and operation, m inimizes impacts to adjacent properties, and which fulfills
all of the requirements for processing and funding of this project by the City of Des Plaines, Illinois
Department of Transportation (IDOT), and the Federal Highway Administration (FHWA).
This Scope of Services assumes that this project will be processed as a Categorical Exclusion
Group I with the preparation of a Project Development Report. Following is the proposed scope of
services for the Rand Road S idepath:
Item 1 - Early Coordination and Data Collection - This work item will include collecting
available existing information as follows:
a. Collect and review previous studies and existing roadway plans.
b. Collect Land Use, Zoning, School District, Park District, etc. maps and plans.
c. Obtain public and private utility atlases.
d. Perform project area reconnaissance and prepare a photolog.
e. Obtain recent digital aerial photography of study area at a scale of 1" = 50'.
f. Prepare and process Environmental Survey Request forms (if necessary).
g. Prepare Project Program Information (PPI) Form as per IDOT requirements.
h. Prepare Initial Coordination Meeting Data Form (BLR 22410) as per IDOT
requirements.
Item 2 - Field Survey - In order to develop accurate construction costs and right-of-way analysis,
a complete design topographic survey will be conducted as part of the project.
This survey will include topographic information, cross sections and a drainage and utility survey.
Cross sections will also be taken at all intersecting side streets and driveways to aid in the final
design. An attempt will be made to recover as many property and/or other survey monuments as
can be located.
Field survey will be performed by a subconsultant, Compass Surveying, Ltd. and a copy of their
qualifications is contained in Exhibit B. Base Sheet Preparation is i ncluded in the Phase II
engineering scope of services.
EXHIBIT B Page 32 of 51
Item 3 - Alternate Geometric Studies — This item is part of Phase II Engineering Scope of
Services.
Item 4 — Environmental Studies
Wetland -Riparian Submittal Reports and NEPA Support
SEC will prepare a Wetland Determination Memorandum confirming that no wetland related
permitting is necessary. A preliminary resource review has been conducted, and it is not expected
that wetlands are within the project corridor or within 100 feet of the project corridor, per the
MWRD WMO. Therefore, wetland delineations are not part of the scope of work. To verify and
document this for permitting purposes, however, a wetland investigation will be conducted and a
Wetland Determination Memorandum will be prepared. SEC will also prepare a Riparian
Environment Memorandum, as a portion of the project corridor is located in a Flood Protection
Area. This field investigation will occur concurrently with the wetland investigation.
SEC will submit an Ecological Compliance Assessment Tool (EcoCAT) report request to the
Illinois Department of Natural Resources (IDNR) for identification of state listed endangered or
threatened species and Natural Areas within, adjoining, and adjacent to the Project Corridor. SEC
will also prepare the preliminary Section 7 consultation memorandum to the U.S. Fish and Wildlife
Service (USFWS) for identification of federal listed endangered or threatened species within,
adjoining, and adjacent to the Project Corridor. SEC will work closely with Civiltech to complete
IDOT's Wetland Impact Evaluation (WIE) and Environmental Survey Request (ESR) submittals.
These reports are also required for MWRD WMO permitting.
Tree Survey
SEC will conduct an on-site tree survey and to prepare a Tree S urvey Report for the Rand Road
Sidepath Project. Tree survey services presented in this proposal include a tagged tree survey of
all trees 4 inches diameter at breast height (DBH) and greater, and an inventory tree survey of all
trees between 2 inches DBH and 4 inches DBH. Trees will be surveyed in accordance with the
appropriate IDOT tree survey methodologies.
For permitting scope of work, please see Phase II engineering scope of services.
A copy of their qualifications is included in Exhibit D.
Item 5 — Section 4(f) Evaluation (If necessary) - If right-of-way acquisition is required from the
Forest Preserve District of Cook County (FPDCC) for the implementation of this project, it may be
necessary to complete a Section 4(f) Evaluation even if the FPDCC is amenable to the acquisition
of the property. However, it has been assumed that a Section 4(f) Evaluation will not be required.
EXHIBIT B Page 33 of 51
Item 6 - Drainage Study — Although a formal Location Drainage Study will not be necessary as
part of this project, an analysis of the existing drainage patterns, pro posed improvements, and
impacts to the existing floodplain will be necessary. The following items will be performed as part
of this task.
Existing Drainage P Ian
a. Prepare General Location Drainage Map.
b. Develop watershed divides and identify drainage features.
c. Identify outlets and determine interpreted drainage divides.
d. Determine base floodplain elevations (includes datum correlation).
e. Develop Overall Existing Drainage Plan.
Proposed Drainage Plan
a. Determine existing and proposed r unoff coefficients.
b. Identify and quantify floodplain encroachm ents.
c. Investigate compensatory storage areas. (if required, not anticipated)
d. Evaluate impacts to existing drainage system and determine modifications to
proposed drainage system.
e. Identify right-of-way requirement for proposed drainage system.
f. Develop Proposed Drainage Plan. (Not anticipated).
Item 7 - Draft Project Development Report — This work task will involve integration of project
data and engineering studies into a Draft Project Development Report that meets requirements as
contained in BLR Form 22211. Specifically this work item will include the following:
a. Prepare report exhibits, includi ng a location map, a land use exhibit, existing and
proposed typical sections.
b. Prepare a detailed construction cost estimate for proposed improvements.
c. Write, proofread and edit the Draft PDR.
d. Print, bind and deliver Draft PDR.
e. Attend review meeting with IDOT and City if required.
f. Revise Draft PDR.
Item 8 - Agency Coordinatio n - The efficiency and timeliness of executing a project can hinge
on the level and frequency of coordination with applicable jurisdictional agencies. In order to avoid
delays and costly multiple design revisions, we believe it will be helpful to have regular
coordination meetings with all agencies involved.
a. Kick-off meeting with City.
b. Kick-off meeting with the City and IDOT.
c. Meetings with Canadian National Railway, Union Pacific Railroad and ICC
(assume 1 meeting each).
d. Meetings with FPDCC (if necessary).
e. IDOT/FHWA Coordination Meeting.
f. Meeting with IDOT to discuss project progress.
All meetings will include preparation for, attendance at, and preparation of meeting minutes.
Page 34 of 51
Item 9 - Stakeholder Coordination and Public Involvement— There are numerous
stakeholders that have a vested interest in the implementation of this project besides the
City. Early involvement of the stakeholders in projects of this nature will minimize delays
in the project schedule by identifying and addressing any unforeseen concerns. It is
recommended that the following coordination occur during the course of the project:
a. Stakeholder Meetings — It is anticipated that 2 meetings will be held with the
adjacent property owners.
Each meeting will include the following items:
1. Preparation of meeting exhibits.
2. Attendance at meetings.
3. Preparation of meeting summaries.
b. Public Information Meeting
1. Preparation of public meeting newspaper advertisements.
2. Preparation of public meeting brochure, comment forms and sign -in
sheets.
3. Preparation of public meeting exhibits.
4. Dry run with City staff.
5. Revisions to presentation m aterials based on dry run.
6. Attendance at public meeting.
7. Preparation of public meeting transcript (by court reporter).
8. Preparation of meeting summary and disposition of comments.
c. Public Hearing — At this time, it is uncertain as to whether or not a Publi c Hearing
will be required for this project. Typically, a holding a formal hearing would not be
required due to the small number of affected property owners. However, if it is
determined that there are impacts to Section 4(0 properties, it will be necessary to
hold a Public Hearing. Therefore, this item will include everything required to
conduct a formal public hearing in an Open House format.
1. Preparation of public hearing newspaper advertisements.
2. Preparation of public hearing brochure, comment forms and sign -in sheets.
3. Preparation of public hearing exhibits.
4. Dry run with City staff.
5. Revisions to presentation m aterials based on dry run.
6. Attendance at public hearing.
7. Preparation of public hearing transcript (by court reporter).
8. Preparation of meeting summary and disposition of comments.
EXHIBIT B Page 35 of 51
Item 10 - Final Project Development Report - Based on the outcome of the draft report review
and municipal input, the final Project Development Report will be prepared and printed. Design
Approval would be requested from IDOT. This work item will include the following tasks:
a. Revise draft PDR exhibits.
b. Revise construction cost estimate for improvements.
c. Revise draft PDR report, proofread and edit.
d. Print, bind and deliver final PDR Report.
e. Preparation and publication of Design Approval legal notices.
Item 11 - Supervision, Administration and Project Coordination - This item includes project
setup, monthly invoicing and preparation of status reports, quarterly client coordination m eetings
as needed and in-house coordination meetings. This item also includes implementation of
Civiltech's quality control/quality assurance in-house review process.
Phase II Engineering
Civiltech will provide the necessary engineering tasks as outlined in the Request for Qualifications
for the completion and implementation of the Phase II contract documents for the Rand Road
Sidepath. We intend to coordinate closely with the City's Engineering Department staff and other
permitting agencies to accom plish the desired im provement.
The heart of the design will focus on the following key tasks:
• The design of the proposed sidepath includi ng measures providing safe crossings at
intersection roadways and railroads, as well as grading and drainage design that w ill
focus on limiting the impacts to the existing terrain and adj acent parcels.
• Securing the required permits in a timely fashion (IDOT and MWRD).
• Continual input and review from the City Engineering Staff.
The Phase II design engineering services will consist of the preparation of contract plans and
specifications in sufficient detail to secure competitive bids and complete the proposed sidepath
improvements. In addition, a detailed Engineer' s Estimate of Cost, as well as Estimate of
Construction Time, will be prepared. Contract plans will conform to the City's standards, and
shall meet the requirements of the Illinois Department of Transportation (IDOT) and the Federal
Highway Administration (FHWA). The following major work items will likely be required to
complete the design phase of the project:
Item 1 — Preliminary (65%) Engineering
a. Preliminary Utility Company Coordination - We will send letters to the utility companies
within the project limits requesting copies of their utility atlases. The information collected
will be incorporated into the project base drawing, and used for further coordination as
outlined at the Pre -Final Plans stage.
Page 36 of 51
b. Plan Base Sheet Preparation - Base sheets will be prepared for use during the contract
plan preparation. The preparation of the base sheets will include identification and
plotting of all existing utilities within the project limits. After the base sheets have been
prepared, the designers will perform a plan -in -hand field check during which we will verify
the completeness and accuracy of the survey while familiarizing ourselves with the project
area and any special conditions in the field.
c. Alternate Geometric Studies - A preliminary investigation of the proposed sidepath
alignment and profile will be conducted to determine impacts to the area. Geometrics will
meet City of Des Plaines, American Association of State Highway Transportation Officials
(AASHTO), and IDOT design criteria or, where not feasible, justifications for design
deviations will be developed. The studies will include:
• Preparation of preliminary horizontal geometrics on topograph ic base sheets for
up to three alternatives for providing a continuous sidepath along the south side of
Rand Road.
• Define vertical sidepath geometrics including preliminary analysis of proposed
cross-sections for the sidepath.
• Identification of right-of-way acquisition and grad ing easement limits.
• Submittal of preliminary geometrics to City of Des Plaines for review.
• Refine horizontal and vertical geometrics based upon review comments.
d. Traffic Signal Design - This item includes the necessary tasks for preparing traffic signal
design for necessary pedestrian crossing improvements along the project corridor. We
anticipate that the following traffic signals will require the addition of MUTCD compliant
pedestrian signals:
• Rand Road at Wolf Road
• Rand Road at Golf Road
No improvements are anticipated at the signaliz ed intersection of Rand Road and River
Road, as an IDOT River Road reconstruction project is scheduled for construction
2015-2016 that w ill provide pedestrian crossings.
e. Preliminary Plans (65%) — An initial submittal of Preliminary contract plans will be made to
the City to ensure the goals and requirements of the project are being followed. The
Preliminary Plans will include the following drawings.
• Cover Sheet
• General Notes and State/City Standards
• Overall Layout Plan "Key"
• Alignment, Ties and Benchmarks
• Existing and Proposed Typical Sections
• Combined Sidepath Paving Plans (Plan and Profile & Drainage and Utilities)
• Pavement Marking and Signing Plan
• Cross Sections
• Construction Details
EXHIBIT B Page 37 of 51
Item 2 — Pre -Final (90%) Plans, Special Provisions and Estimates
a. Pre -Final Plans — Once the review of the Preliminary plans has been com pleted, the
contract plans will be revised and completed to a Pre -Final stage and b e submitted to
IDOT and the City for review. In addition to the drawings included in the Prelim inary
Plans, the following drawings will also be provided:
• Erosion and Sediment Control Plans
• Landscape Plans
• Traffic Signal Plans and Details
b. Pre -Final Special Provisions — We will prepare special provisions that supplement or
amend the special provisions contained in the latest edition of the Standard Specifications
for Road and B ridge Construction adopted by the Illinois Department of Transportation
and the latest edition of the Standard Specifications for Sewer and Water Main
Construction in Illinois. Applicable City special provisions will be utilized to supplement the
Standard Specifications. In addition, we will include the latest IDOT Recurring Special
Provisions Check Sheet. The most recent set of IDOT's Bureau of Design and
Environment Special Provisions and District 1 Special Provisions will be reviewed and
included in the special provisions where applicable.
c. Pre -Final Quantity Calculations — We will perform detailed quantity calculations at the
Pre -Final stage of the plan development.
d. Pre -Final Engineer's Estimate of Cost and Construction T ime - We will use the quantities
of work in order to calculate an Engineer's Estimate of Cost and Time. Estimates will be
based on recent bid tab information for projects of similar scope and magnitude.
e. Pre -Final QA/QC Review - Prior to submission of the Pre -Final plans for review, we will
perform an internal Quality Assurance / Quality Control review of the work completed. The
review will be performed by a professional engineer independent of the design team. The
review will consider constructability issues as well as identification of missing pay items,
quantities of work, and special provisions required. The design team will also perform a
"plan -in -hand" field check to confirm the existing conditions and design.
Item 3 — Final (100%) Plans. Special Provisions and Estimates
a. Disposition of Pre -Final Review Comments — All comments received pertaining to the
Pre -Final Plans and Special Provisions will be addressed and a disposition will be
included with the final bid documents.
b. Final Plans — After completion of all agency reviews and resolution of any other agency or
utility company concerns, the contract plans will be finalized. We will submit the contract
plans to the City, IDOT, the ICC, and to the CN Railway Company and the Union Pacific
Railroad for permit issuance.
EXHIBIT B Page 38 of 51
c. Final Special Provisions — All comments received pertaining to the Pre -Final speci al
provisions will be addressed and the special provisions will be finalized and included in the
final bid documents. The status and schedule of all utility relocations, as of the date of the
final plans, will be included in the bid documents.
d. Final Quantity Calculations — The quantities will be updated based on changes made to
the plans after the Pre -Final stage.
e. Final Engineer's Estimate of Cost and Construction Time — The estimates will be updated
based on the revised quantities.
f. Final QA/QC Review — Prior to the final submittal, a second QA/QC review of the plans
and special provisions will be performed.
Item 4 — Landscape Architecture (bv Hitchcock Design Group)
a. Landscape Architecture - This item will be conducted by Hitchcock Design Group, and
includes the tasks necessary for creating a concept landscaping design and developing
detailed plans, special provisions, and a cost estimate for the proposed improvement to be
included in the Pre -Final and Final stages listed above.
Item 5 — USACE and MWRD Permit Coordination (bv Stuedemann Environmental
Consulting, LLC)
a. Permit Coordination —This item will be conducted by Stuedemann Environmental
Consulting (SEC). SEC has included a pre -application meeting, an on-site meeting, and
coordination with the USACE, MWRD, and Civiltech as needed with regard to wetland
science services for the project. As no direct impacts to wetlands are anticipated, S EC
will coordinate with the USACE for preparation and submittal of a Request for a Letter of
No Objection (LONO) form to the USACE Chicago District. SEC will coordinate with
Civiltech to ensure that all wetland and riparian reports, including wetland related
narratives, are complete for the WMO Permit submittal to the MWRD. As riparian
environment impacts are anticipated, SEC will consult Civiltech in mitigating these
impacts.
Item 6 — Project Administration. Coordination, and Permits
a. Project Administration — This item includes monthly invoicing, preparation of status
reports, and internal project team coordination meetings.
b. Project Submittals - As noted above, we will make the necessary document submittals,
and follow through with each agency in regards to their review comments or arrange a
review meeting to discuss plan changes necessary to resolve conflicts if possible.
Page 39 of 51
c. Utility Company Coordination - As noted above, we will analyze the project for potential
impacts to existing utilities. We will provide the utility companies with a list of areas of
potential conflict so that additional information, such as horizontal locates or depth borings
can be obtained where necessary to further define the extent of conflicts. We will first
attempt to address utility conflicts through design modifications while considering the
impact those changes will have on the overall im provement. It is anticipated that utility
relocation work will be necessary to construct the proposed roadway improvements.
Based on the amount and complexity of the required utility relocation, it may be necessary
to have periodic coordination meetings with the utility companies. We have included hours
to meet four times with the utility companies. In addition, we will review the permit
submittals from the utility companies to ensure that all of the conflicts have been resolved
and that the plans are compatible with the proposed construction.
d. ICC Petition, CN and UP Railroad Agreem ents, Permitting, and Report Docum entation -
This project will require two ICC Petitions be submitted for modifications to the existing
at -grade Canadian N ational (CN) and Union Pacific (UP) railroad crossings. It is our
understanding that the City of Des Plaines will file the formal petitions to the ICC. The
petitions should state the location of the crossing, improvements desired, and financial
assistance being used.
Upon receipt and review of each petition, the ICC will send out a notice of the date, time,
and place of the hearing to all parties. Each hearing is conducted in a similar manner to
that of a court trial, but on a more informal basis. During the course of this hearing, each
party will have the opportunity to express their concerns regarding the safety of the
improvement. We will be prepared to assist the City with expert testimony and evidence
relative to the physical characteristics of the crossing and sidepath improvements.
After each hearing, the ICC issues an Order based upon findings made from evidence
presented and includes a description of the work to be performed, the responsible parties,
the division of cost, and the date by which the work should be completed. It is to be
anticipated that the CN and UP will contest each case, on principal, based upon safety
concerns. However, we do anticipate a favorable Order to be issued. It can be a
relatively quick process should no issues arise and be com pleted in a 4-5 month
timeframe. Once the ICC Orders have been issued, we will work with the City to finalize
the necessary railroad agreements and right of entry permission for the sidepath
construction within the railroad right-of-way.
e. Bidding Assistance — We will review any questions received from contractors during the
bidding process and provide any necessary responses to clarify the documents.
f. Pre -Construction Meeting Attendance — We will attend the pre -construction meeting at the
City to answer any questions regarding the design and contract documents. We will also
provide responses to any questions from contractors during the construction process, if
necessary.
EXHIBIT B Page 40 of 51
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F.IDevelop Proposed Drainage Plan (not anticpated).
Sub -total Item 6
A.ITheenvironmental studies will be conducted by Stuedemann Environmental Consulting
Sub -total Item 4
A
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w
Prepare Project Program Information (PPI) Form as per IDOT requirements.
Prepare Initial Coordination Meeting_Data Form (BLR 22410) as per IDOT requirements.
0
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Perform project area reconnaissance and prepare a photolog.
mFF1aoa
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Evaluate impacts to existing drainage system and deter mine modifications to proposed.
'Identify right-of-way requirements for drainage.
'Identify and quantify floodplain encroachments.
Investigate compensatory storage areas (if required... not anticipated) .
[Proposed Drainage P Ian
Determine existing and proposed runoff coefficients.
[Determine base floodplain elevations (includes datum correlation).
Develop Overall Existing Drainage Plan.
Develop major watershed divides and identify major drainage features.
Identify outlets and determine interp reted drainage divides.
[Existing Drainage Plan
Prepare General Location Drainage Map.
[Drainage Studies
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A.ITheenvironmental studies will be conducted by Stuedemann Environmental Consulting
Sub -total Item 4
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Prepare Project Program Information (PPI) Form as per IDOT requirements.
Prepare Initial Coordination Meeting_Data Form (BLR 22410) as per IDOT requirements.
Section 4(f) Evaluation (If necessary) 1
It is anticipated that this
Alternate Geometric Studies 1 1
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Obtain recent digital aerial photography of study area at a scale of 1" = 50'.
Prepare and process Environmental Survey Request forms (if necessary).
Obtain public and private utility atlases.
Perform project area reconnaissance and prepare a photolog.
Collect and review previous studies and existing roadway plans.
Collect Land Use, Zoning, School District, Park District, etc. maps and plans.
Early Coordination and Data Collection
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Print, bind and deliver Draft Project Development Report.
Prepare report exhibits, including a locaton map, a land use exhibit, and existing and
proposed typical sections.
Prepare a detailed con struction cost estimate.
Task
Draft Protect Development Report
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6. Attendance at public hearing.
1. Preparation of public hearing newspaper advertisements.
2. Preparation of public hearing brochure, comment forms, and sign -in sheets.
3. Preparation of public hearing exhibits.
4. Dry run with City staff.
8. Preparation of meeting summary and disposition of comments.
Public Hearing
17. Preparation of public meeting transcript (by court reporter).
5. Revisions to presentation materials based on dry run.
6. Attendance at public meeting.
3. Preparation of public meeting exhibits.
4. Dry run with City staff.
1. Preparation of public meeting newspaper advertisements.
2. Preparation of public meeting brochure, comment forms and sign -in sheets.
3. Preparation of meeting summaries.
Public Information Meeti ng
1. Preparation of meeting exhibits.
2. Attendance at meetings.
[Stakeholder Coordination and Public Involvement
Stakeholder Meetings — It is anticipated that 2 meetings with adjacent property owners.
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Meeting with I DOT to discuss project progress.
Meetings with Canadian National Railway, Union Pacific Railroad and ICC
(assume 1 meeting each).
Meetings with FPDCC (if necessary).
Kick-off meeting with City.
Kick-off meeting with City and IDOT
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Revise Draft Project Report.
Write, proofread, and edit Draft Project Development Report.
Print, bind and deliver Draft Project Development Report.
Prepare report exhibits, including a locaton map, a land use exhibit, and existing and
proposed typical sections.
Prepare a detailed con struction cost estimate.
Task
Draft Protect Development Report
N
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Cain -House coordination meetings.
Sub -total Item 11
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E.IPreparation and publication of Design Approval legal notices.
Sub -total Item 10
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IPre-Final QA/QC Review
Pre -Final Quanity Calculations
Pre -Final Estimates of Cost and Construction Time
Traffic Signal Plans and Details
Pre -Final Special Provisions
Revisions to Preliminary Plans
Erosion and Sediment Control Plans
Pre -Final Plans
Pre -Final Plans
Cross Sections
Construction Details
Combined Sidepath Paving Plans (Plan and Profile & Drainage and Utilities)
Pavement Marking and Signing Plan
Alignment, lies and Benchmarks
Existing and Proposed Typical Sections
General Notes and State/City Standards
Overall Layout Plan "Key"
Preliminary Plans (65%)
Cover Sheet
Define vertical sidepath geometrics including preliminary analysis of proposed
cross-sections for the bike path.
Identification of right-of-way acquisition and grading easement limits.
Submittal of preliminary geometric s to City of Des Plaines for review.
Refine horizontal and vertical geometrics based upon review comments.
Traffic Signal Design
Preparation of preliminary horizontal geometrics on topographic base sheets for up to three
altematives.
Plan Base Sheet Preparation
Alternate Geometric Studies
Preliminary (65%) Engineering
Preliminary Utility Company Coordination
Project setup, monthly invoicing, status reports & schedule monitoring .
Client Coordination.
!Supervision, Administration & Project Coordination
Revise Draft Project Development Report, proofread and edit.
Print, bind and deliver final PDR Report.
Revise Draft Project Development Report exhibits.
Revise construction cost estimate for improvements.
!Final Project Development Report
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A.ILandscape Architecture (project coordination and review only)
Sub -total Item 4
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Bidding Assistance
Pre -Construction Meeting Attendance
ICC/UP Permitting and Approvals - Right -of -Entry, Insurance, Licensure
Railroad Crossing Report and Documentation
IICC/CN Permitting and Approvals - Right -of -Entry, Insurance, Licensure
CN Railroad Agreements (by City) - Exhibits, Documents, and Assistance
UP Railraod Agreements (by City) - Exhibits, Documents, and Assistance
ICC Petition, CN and UP Railroad Agreements, Permitting, and Report Documentation
Petition Filing (by City) - Expert Testimony and Assistance (2 petitions)
Project Submittals
Utility Company Coordination
Supervision, Administration & Project Coordination
Project Administration
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A.ILandscape Architecture (project coordination and review only)
Sub -total Item 4
1 4 'Landscape A rchitecture
F.IFinal QA/QC Review
Sub -total Item 3
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Permit Coordination will be conducted by a subconsultant - SEC
Permit Coordination (project coordnation and review only)
Landscape Architecture will be conducted by a subconsultant - Hitchcock Design Group
Final Quanity Calculations
Final Estimates of Cost and Construction lime
Final Plans
Final Special Provisions
Final Plans
Disposition of Pre -Final Review Comments
1
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Rand Road Sidepath
Central Road to Elk Boulevard
City of Des Plaines
PHASE 1 AND II ENGINEERING
DIRECT COSTS AND SUBCONSULTANT SERVICES
Direct Cost
Phase 1 Engineering
Subconsultant
Expense
Item 1 Early Coordination and Data Collection
Mileage
1 trips @
10 miles @ $0.560 $5.60
Item 2 Field Survey
Subconsultant Expense - Compass Surveying, Ltd.
See Exhibit B $22,450.00
Item 3 Alternate Geometric Studies
Item 4 Environmental Studies
Subconsultant Expense - Stuedemann Environmental Consulting, LLC
See Exhibit D $12,357.98
Item 7 Draft Project Development Report
Printing (Assume 10 copies)
25 sheets @ $0.50
100 sheets @ $0.15
Postage
2 packages @ $25.00
$12.50
$15.00
$50.00
Item 8 Agency Coordination
Mileage
7 trips @ 10 miles @ $0.560
$39.20
Item 9 Stakeholder Coordination and Public Involvement
Mileage
2 trips @
2 trips @
Court Reporter
1 Lump Sum $1,000.00
Printing
100 sheets @ $0.25
Legal Notices
2 each $100.00
10 miles @
9 miles @
$0.560
$0.560
$11.20
$10.08
$1,000.00
$25.00
$200.00
Item 10 Final Project Development Report
Printing (Assume 10 copies)
25 sheets @ $0.50 $12.50
100 sheets @ $0.15 $15.00
Legal Notices
2 notices @ $35.00 $70.00
Postage
2 packages @ $25.00 $50.00
July 31, 2014
EXHIBIT B
Page 1 of 2
Page 50 of 51
Rand Road Sidepath
Central Road to Elk Boulevard
City of Des Plaines
PHASE I AND II ENGINEERING
DIRECT COSTS AND SUBCONSULTANT SERVICES
Direct Cost
Phase II Engineering
Subconsultant
Expense
Item 1 Preliminary (65%) Engineering
Mileage
4 trips @ 30 miles @ $0.560 $67.20
Printing
1 full-size set @ 80 sheets @ $0.600 $48.00
4 half-size sets ( 80 sheets @ $0.150 $48.00
Postage
10 overnight items @ $25.000 $250.00
Item 2 Pre -Final Plans
Mileage
Printing
Postage
2 trips @
1 full-size set @
4 half-size sets
7 books @
5 ovemight items @
30 miles @ $0.560 $33.60
120 sheets @
120 sheets @
$0.600
$0.150
$25.000
$72.00
$72.00
$175.00
$25.000 $125.00
Item 3 Final Plans
Mileage
Printing
Postage
2 trips @
1 full-size set @
4 half-size sets
5 books @
5 ovemight items @
30 miles @ $0.560 $33.60
120 sheets @
120 sheets @
$0.600
$0.150
$25.000
$72.00
$72.00
$125.00
$25.000 $125.00
Item 4 Landscape Architecture
Subconsultant Expense - Hitchcock Design Group
See Exhibit C $9,737.41
Item 5 USACE and MWRD Permit Coordination
Subconsultant Expense - Stuedemann Environmental Consulting, LLC
See Exhibit D $4,987.62
TOTAL:
$2,834 $49,533
July 31, 2014
EXHIBIT B
Page 2 of 2
Page 51 of 51
+.�
II I
`e
DES PLAINES
ILLINOIS
Consent Agenda Items # 6 & 68
City of Des Plaines
Public Works and Engineering Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5390
Fax: 847-391-5619
MEMORANDUM
Date: July 28, 2014
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering ypp
Subject: Comcast Cable — Revocable License Agreement
701 Lee Street and 1501 Ellinwood Street
Issue: Comcast of Illinois XI, LLC is requesting to install 547 feet of underground Community
Access Television (CATV) cable from 701 Lee Street to the Des Plaines Library at 1501 Ellinwood
Street at their expense. This project would be constructed within City -owned property.
Analysis: The CATV cable would be bored underground within City property along the north
side of Prairie Avenue between 701 Lee Street and the east line of our Library Parking Garage;
then the installation will proceed north within the lower level of the parking garage to 1501
Ellinwood Street. The cable would be mounted in 2" diameter electrical metallic tubing within
the parking garage.
The Revocable License Agreement is necessary for the installation and maintenance of the
CATV Cable on, under and within City -owned property by Comcast of Illinois XI, LLC.
Recommendation: We recommend approval of the Revocable License Agreement with Comcast
of Illinois XI, LLC, 1500 McConnor Parkway, Suite 200, Schaumburg, IL 60173 for the installation
of CATV cable from 701 Lee Street to 1501 Ellinwood Street.
Attachments:
Resolution R-165-14
Exhibit A — Revocable License Agreement
Page 1 of 15
CITY OF DES PLAINES
RESOLUTION R - 165 - 14
A RESOLUTION APPROVING A REVOCABLE LICENSE
AGREEMENT WITH COMCAST ILLINOIS XL LLC.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City owns that certain property located on the north side of Prairie
Avenue between Lee Street and Pearson Street in the City ("Property"); and
WHEREAS, Comcast of Illinois XI, LLC ("Comcast"), has requested permission to
install 547 feet of underground Community Access Television ("CATV") cable from 701 Lee
Street to 1501 Ellinwood Street under and within the Property; and
WHEREAS, the City and Comcast desire to enter into a revocable license agreement to
permit the installation and maintenance of the CATV cable by Comcast under and within the
Property ("License Agreement"); and
WHEREAS, the City Council has determined that is in the best interest of the City to enter
into the License Agreement with Licensee;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES
PLAINES, COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF LICENSE AGREEMENT. The City Council hereby
approves the License Agreement in substantially the form attached to this Resolution as Exhibit
A, and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE LICENSE AGREEMENT. The
City Council hereby authorizes and directs the City Manager and the City Clerk to execute and
seal, on behalf of the City, the final License Agreement only after receipt by the City Clerk of at
least two executed copies of the License Agreement from Licensee; provided, however, that if the
City Clerk does not receive such executed copies of the License Agreement from Licensee within
60 days after the date of adoption of this Resolution, then this authority to execute and seal the
License Agreement shall, at the option of the City Council, be null and void.
1
Page 2 of 15
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this _ day of , 2014.
APPROVED this _ day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2014\DP-Resolution Approving Revocable License Agreement with Comcast
#31988841_v1
2
Page 3 of 15
REVOCABLE LICENSE AGREEMENT
BETWEEN THE CITY OF DES PLAINES AND
COMCAST OF ILLINOIS XI, LLC
FOR THE INSTALLATION AND MAINTENANCE OF CATV CABLE
ON, UNDER, AND WITHIN CITY -OWNED PROPERTY
THIS REVOCABLE LICENSE AGREEMENT ("Agreement") is dated as of this day of
July, 2014 ("Effective Dale"), by and between the CITY OF DES PLAINES, an Illinois home rule
municipal corporation ("City"), and COMCAST OF ILLINOIS XI, LLC, a Delaware limited liability
company ("Licensee").
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in this
Agreement, and pursuant to the City's home rule powers, the parties agree as follows:
SECTION 1. RECITALS.
A. The City owns that certain property located on the north side of Prairie Avenue
between Lee Street and Pearson Street in Des Plaines, Illinois, and legally described in Exhibit A attached
to this Agreement ("Property").
B. The Property is improved with a two-story parking structure ("Parking
Structure").
C. Licensee desires, at its sole cost and expense, to install 547 feet of cable television
cable ("Cable"), bored underground on the Property and through the Parking Structure, pinning between
the properties commonly known as 701 Lee Street and 1501 Ellinwood Street along the route depicted on
the plans ("Licensed Premises") attached to this Agreement as Exhibit B ("Plans"), for the purpose of
providing cable television service to the property commonly known as 1501 Ellinwood Street.
D. The City and Licensee have determined that it is in their respective best interests
for the City to grant a revocable, non-exclusive license to Licensee to install and maintain the Cable within
the Licensed Premises, all as set forth in this Agreement.
SECTION 2. LICENSE.
A. Grant of License. Subject to the terms and conditions of this Agreement, the City
hereby grants to Licensee, and the Licensee hereby accepts, a non-exclusive revocable license to install and
maintain the Cable within the Licensed Premises, pursuant to, and in strict accordance with, the Plans and
the terms and provisions of this Agreement ("License"). The Licensee acknowledges and agrees that
nothing in this Agreement shall be interpreted to provide a license to the Licensee to alter the Property, the
Parking Structure. or the Licensed Premises in any way other than for the installation and maintenance of
the Cable in accordance with the Plans.
B. Limitation of Interest. Except for the License granted pursuant to this
Agreement, the Licensee shall have no legal, beneficial, or equitable interest, whether by adverse possession
or prescription or otherwise, in the Licensed Premises, the Property, the Parking Structure, or any public
right-of-way or other property owned by the City.
EXHIBIT A Page 4 of 15
C. Maintenance Guarantee. The License will not be valid or effective until the
Licensee has furnished to the City a cashier's check or letter of credit in a form acceptable to the City's
General Counsel in the amount of $0.00 ("Maintenance Guarantee"). The Maintenance Guarantee will be
effective until the Licensee has completed the installation of the Cable within the Licensed Premises and the
City has inspected and accepted the condition of the Licensed Premises, the Property, and the Parking
Structure thereafter, at which time the City will return to the Licensee the Maintenance Guarantee, or such
amount of the Maintenance Guarantee that is remaining after the City has deducted all amounts owed by the
Licensee to the City pursuant to this Agreement.
D. Term. The License will be for a term commencing on the Effective Date and
ending on a terminating event described in Section 2.F of this Agreement ("License Term").
E. Where -Ls, As -Is. The Licensee hereby accepts the Licensed Premises in its
condition at the time of the execution of this Agreement, WHERE -1S and AS -IS, and subject to applicable
requirements of law. The Licensee acknowledges and agrees that: (i) the City has made no representation or
warranty as to the suitability of the Licensed Premises for the Licensee's intended purposes; and (ii) except
as expressly provided in this Agreement, the City will have no responsibility to maintain the Licensed
Premises in any particular condition or manner. The Licensee waives any implied warranty that the
Licensed Premises are or will be suitable for the Licensee's intended purposes.
F. Termination of License; Removal of the Cable.
I. Termination Event. Without prejudice to any other rights and remedies
available pursuant to Section 7 of this Agreement, the License and this Agreement shall
automatically terminate upon the occurrence of any of the following:
a. Failure to Comply. The Licensee has violated any provision of
this Agreement; provided, however, that prior to termination pursuant to this Section 2.F.I.a, the
City shall provide the Licensee with 10 days prior written notice and an opportunity to cure the
violation.
b. Mutual Agreement. Upon the mutual written agreement of the
City and the Licensee.
c. Dangerous Condition. The Cable, or the installation or
maintenance thereof, threaten the public health, safety, and welfare, and the City determines, in
its sole discretion, to terminate the License and this Agreement to perform work necessary to
abate the dangerous condition and protect the public health, safety, and welfare.
2. Removal of the Cable and Restoration of the Licensed Premises.
a. Licensee Obligation. Upon the expiration or termination of the
License and this Agreement, the Licensee, at its sole cost and expense, shall: (i) remove the
Cable; and (ii) restore the Licensed Premises, the Property, the Parking Structure, and any other
City -owned property as nearly as practicable to their condition immediately preceding the
Effective Date, if any part of the Licensed Premises, the Property, the Parking Structure, and any
other City -owned property is altered, disturbed, damaged, or removed by the Licensee as a result
of the installation, maintenance, or removal of the Cable. The removal and restoration work
described in this Subsection 2.F.2.a shall not, without the prior written approval of the City, in
any way obstruct, disrupt, or interfere with access to the public right-of-way or the regular and
customary operation of the Parking Structure.
EXHIBIT A Page 5 of 15
b. Failure to Restore. In the event that the Licensee fails or refuses
to remove the Cable, or to restore the Licensed Premises, the Property, the Parking Structure, or
any other City -owned property that is altered, disturbed, damaged, or removed by the Licensee, in
accordance with Section 2.F.2.a of this Agreement, the City shall have the right, but not the
obligation, to perform and complete the removal and/or restoration and to recover from the
Licensee all costs and expenses, including legal and administrative costs, incurred by the City for
such work. The rights and remedies provided in this Section 2.F.2.b shall be in addition to, and
not in limitation of, any other rights and remedies otherwise available to the City.
SECTION 3. INSTALLATION; MAINTENANCE; INSPECTION; COSTS.
A. Installation of Cable. The License acknowledges that Licensee, and not the
City, is solely responsible for the installation of the Cable within the Licensed Premises, and the Licensee
will install the Cable at its own risk. The Licensee shall, at its sole cost and expense, install the Cable
within the Licensed Premises in a good and workmanlike manner, in accordance with the Plans, subject to
inspection and approval by the City, and in accordance with the following:
Compliance with Laws. The Licensee shall install the Cable in
compliance with all applicable federal, state, and City laws, statutes, ordinances, rules, and regulations, as
the same have been or may be amended from time to time.
2. No Obstructions. The Licensee shall insure that the Cable, and any part
thereof, and any other devices, utilities, or other items, once installed, shall not obstruct any public right-
of-way or any public signage, including without limitation roadway signage.
3. Restoration of City Property. The Licensee shall promptly clean all mud,
dirt, or debris deposited on the Property, the Parking Structure, the Licensed Premises, or any street,
sidewalk, or other public property by the Licensee or any agent of, or contractor hired by, or on behalf of,
the Licensee, and shall repair any damage that may be caused by the activities of the Licensee or any
agent of, or contractor hired by, or on behalf of, the Licensee in connection with the installation and
maintenance of the Cable. If the Licensee fails to so clean or repair, or undertake with due diligence to so
clean or repair, the Property, the Parking Structure, or any street, sidewalk, or other public property within
one hour after the City gives the Licensee notice thereof, then the City shall have the right, but not the
obligation, to cause the affected public property to be cleaned and repaired and to recover from the
Licensee all costs incurred by the City in the performance of such work.
B. Maintenance of Cable.
1. Licensee Obligations. The Licensee acknowledges and agrees that at all
times during the License Term the Licensee, and not the City, will be solely responsible for the
maintenance and repair of the Cable, and the Licensee shall maintain and repair the Cable at its own risk.
2. Maintenance in Proper and Working Condition. At all times during the
License Term, the Licensee shall, at its sole cost and expense, keep the Cable and the Licensed Premises
in the proper condition for their intended use, in a condition of good repair, and in a safe, clean, and
sightly condition clear and reasonably free of snow, ice, dirt, and other natural conditions so as to avoid
and prevent any and all hazards to the public and the public property in the vicinity of the Cable.
EXHIBIT A Page 6 of 15
3. Compliance with Laws. At all times during the License Term, the
Licensee shall keep the Cable in compliance with all applicable federal, state and City law, statutes,
ordinances, resolutions, and regulations, as the same have been or may be amended from time to time.
4 Abatement of Dangerous Condition. in thc event the Cable, or the
installation or maintenance thereof, threatens the public health and safety, the Licensee agrees that the
City shall have the right, but not the obligation, to take all necessary action to abate the dangerous
condition and to recover from the Licensee all costs incurred by the City in the performance of such
abatement.
C. Inspection. The City reserves the right to inspect the Cable and the Licensed
Premises at any time, for any public purpose.
D. Costs. Licensee understands, acknowledges, and agrees that the City assumes
absolutely no responsibility for, or liability arising from, the construction, installation, care, operation,
maintenance, repair, or replacement of any portion of the Cable and the Licensed Premises.
SECTION 4. PUBLIC PURPOSE; RESERVED RIGHTS; NONINTERFERENCE.
A. Public Purpose. The Licensee recognizes, acknowledges and agrees that the
primary purpose of the City's ownership and use of the Property, the Parking Structure, and the Licensed
Premises is for the public purposes of providing a public right-of-way, public parking, and other public
purposes. The Licensee understands and agrees that its use of the Licensed Premises may, from time to
time, be disrupted and disturbed due to the City's obligation to take certain actions necessary to safely
operate and maintain the public right-of-way and the Parking Structure, including services necessary in
emergency situations as determined by thc City, and the Licensee agrees to cooperate with the City in the
City's provision of such services.
B. Reserved Rights. The City hereby reserves the right to use the Property, the
Parking Structure, and the Licensed Premises in any manner that will not prevent, impede, or interfere in
any way with the exercise by Licensee of the rights granted pursuant to this Agreement. The City shall have
the right to grant other non-exclusive licenses or easements, including, without limitation. licenses or
easements for utility purposes, over, under, along, upon, through, or across the Property, the Parking
Structure, and the Licensed Premises. The City reserves its right of full and normal access to the Property,
the Parking Structure, and the Licensed Premises for any purpose, including without limitation the
maintenance of any existing or future utility located thereon. Failure by the City to exercise any right herein
granted shall not be construed as a waiver of that right or any other right. Nothing herein shall be deemed or
construed to constitute a dedication of any real property by the City.
C. Noninterference. The Licensee shall have the right during the License Term to
use the Licensed Premises for the purpose of installing and maintaining the Cable in accordance with the
terms and provisions of this Agreement; provided, however, that the Licensee shall not use the Licensed
Premises in any manner that interferes with or disturbs the use of the Licensed Premises by: (1) the City for
any lawful purpose; or (2) any easement holder or other licensee for any lawful use authorized by the City.
EXHIBIT A Page 7 of 15
In addition to any other costs, payments, fees, charges, contributions, or dedications
required by this Agreement or by applicable City Codes, the Licensee shall pay the City, upon
presentation of a written demand or demands therefor, all administrative, engineering, and legal fees
incurred by the City in connection with the enforcement of this Agreement.
SECTION 9. AMOUNTS OWED TO CITY.
If any amount charged to the Licensee by the City pursuant to this Agreement is not paid
within 30 days following written demand by the City for payment, or if the City is otherwise entitled to
recover any amounts from the Licensee pursuant to this Agreement, the City shall have the right to draw
from the Maintenance Guarantee based on costs actually incurred or on the City's reasonable estimates of
costs to be incurred, an amount of money sufficient to defray the entire cost of the amount charged to, or
recoverable from, the Licensee, including legal fees and administrative expenses.
SECTION 10. GENERAL PROVISIONS.
A. Notice. All notices required or permitted to be given under this Agreement shall
be given by the parties by: (i) personal delivery; (ii) deposit in the United States Registered Mail, return
receipt requested, enclosed in a sealed envelope with first class postage thereon; or (iii) deposit with a
nationally recognized overnight delivery service, addressed as stated in this Section 10.A. The address of
any party may be changed by written notice to the other parties. Any mailed notice shall be deemed to
have been given and received within three days after the same has been mailed and any notice given by
overnight courier shall be deemed to have been given and received within 24 hours after deposit.
address:
Notices and communications to City shall be addressed to, and delivered at, the following
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
ATTN: City Manager
With a copy to:
Holland & Knight LLP
131 South Dearborn, 30th Floor
Chicago, IL 60603
ATTN: Peter M. Friedman
Notices and communications to Licensee shall be addressed to, and delivered at, the
following address:
Comcast of Illinois XI, LLC
Attn: Legal Department
1500 McConnor Parkway, Suite 200
Schaumburg, IL 60173
B. Time of the Essence. Time is of the essence in the performance of all of the
terms and conditions of this Agreement.
C. Amendments. No amendment or modification to this Agreement shall be
Page 8 of 15
effective until it is reduced to writing and approved and executed by all parties to this Agreement in
accordance with all applicable statutory procedures.
D. Authority To Execute. The City hereby warrants and represents to the Licensee
that the persons executing this Agreement on its behalf have been properly authorized to do so by the
City. The Licensee hereby warrants and represents to the City that the Licensee has the full and complete
right, power, and authority to enter into this Agreement and to agree to the terms, provisions, and
conditions set forth in this Agreement.
Non-Waivcr. The City shall be under no obligation to exercise any of the rights
granted to it in this Agreement. The failure of the City to exercise at any time any right granted to the
City shall not be deemed or construed to be a waiver of that right, nor shall the failure void or affect the
City's right to enforce that right or any other right.
F. Severability. If any provision of this Agreement is construed or held to be void,
invalid, illegal, or unenforceable in any respect, the remaining part of that provision and the remaining
provisions of this Agreement shall not be affected, impaired, or invalidated thereby, but shall remain in
full force and effect. The unenforceability of any provision of this Agreement shall not affect the
enforceability of that provision in any other situation.
G. Entire Agreement. This Agreement constitutes the entire agreement between
the parties and supersedes any and all prior agreements and negotiations between the parties, whether
written or oral, relating to the License granted pursuant to this Agreement.
H. Interpretation. This Agreement shall be construed without regard to the identity
of the party who drafted the various provisions of this Agreement. Moreover, each and every provision of
this Agreement shall be construed as though all parties participated equally in the drafting of this
Agreement. As a result of the foregoing, any rule or construction that a document is to be construed
against the drafting party shall not be applicable to this Agreement.
1. Exhibits. Exhibits A and B attached hereto are, by this reference, incorporated
in and made a part of this Agreement. In the event of a conflict between an exhibit and the text of this
Agreement, the text of this Agreement shall control.
J. Survival of Obligations. All obligations of the Licensee pursuant to this
Agreement that have not been fully performed as of the termination of this Agreement shall survive such
termination, including, without limitation, the restoration obligations set forth in Section 2.F.2 of this
Agreement, and the liability and indemnity obligations set forth in Section 6 of this Agreement.
K. No Third Party Beneficiaries. No claim as a third party beneficiary under this
Agreement by any person shall be made, or be valid, against the City or the Licensee.
L. Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed to constitute a duly authorized original
M. Binding Effect. The ten us of this Agreement shall bind and inure to the benefit of
the Parties hereto and their agents, successors, and assigns.
N. Calendar Days and Time. Any reference herein to "day" or "days" shall mean
calendar and not business days. If the date for giving of any notice required to be given hereunder or the
performance of any obligation Hereunder falls on a Saturday, Sunday or Federal holiday, then said notice or
EXHIBIT A Page 9 of 15
obligation may be given or performed on the next business day after such Saturday, Sunday or Federal
holiday.
0. Governing Law and Enforceability. This Agreement shall be governed by,
construed and enforced in accordance with the internal laws, but not the conflict of laws rules, of the State
of Illinois. This Agreement shall be enforceable in the Circuit Court of Cook County by each of the parties
hereto by any appropriate action at law or in equity, including any action to secure the performance of the
representations, promises, covenants, agreements, and obligations contained herein, by mandamus, specific
performance, injunction, or otherwise, for a breach of this Agreement.
P. Headings. The headings of the sections, paragraphs, and other parts of this
Agreement are for convenience and reference only and in no way define, extend, limit or describe the
scope or intent of this Agreement or the intent of any provision hereof.
Q. Assignment. This Agreement, and the License granted by this Agreement, niay
not be assigned by the Licensee without the prior written consent of the City, which consent the City may
grant or deny in its sole discretion.
[SIGNATURE PAGE FOLLOWS]
EXHIBIT A Page 10 of 15
IN WITNESS WHEREOF, the parties hereto have executed or have caused this
instrument to be executed by their proper officers duly authorized to execute the same.
ATTEST: CITY OF DES PLAINES, an Illinois home rule
municipal corporation
City Clerk
WITNESS:
#30901167_vl
By:
Its: City Manager
COMCAST OF ILLINOIS XI, LLC a Delaware
limited liability company
By:
Jai
Its:
rfes Reed
egional Vice President - Engineering
EXHIBIT A Page 11 of 15
STATE OF ILLINOIS
COUNTY OF COOK
)
) SS
)
ACKNOWLEDGEMENTS
CITY OF DES PLAINES
The foregoing instrument was acknowledged before me on , 2014, by Michael
Bartholomew, the City Manager of the CITY OF DES PLAINES, an Illinois home rule municipal corpora-
tion, and by Gloria Ludwig, the City Clerk of said municipal corporation.
SEAL
My Commission expires:
Signature of Notary
STATE OF ILLINOIS
COUNTY OF COOK
)
)
)
COMCAST OF ILLINOIS XI, LLC
SS
instrument was acknov)IIellged before me on q:J"j , 2014, by
•�z,.... ��% ,C%, :,y„Q� ;(;4.4 t- ..t Ctmcast of 111inois2X1, LL('f, which individual is
known to me to be the iditical person who sired the foregoing instrument for and on behalf of said
limited liability company, and that they executed the same as their free and voluntary act and deed and as
the free and voluntaiy act of the limited liability compa,and purposes herein mentioned.
SEAL
My Commission expires:
OFFICIAL SEAL
AMY J WINCHELL
NOTARY PUBLIC - STATE OF ILLINOIS
MY COMMISSION EXPIRES.O18117
EXHIBIT A Page 12 of 15
EXHIBIT A
LEGAL DESCRIPTION
Lot 4 of Library Plaza Subdivision of Part of lots 75 & 76, Lots 78 to 88 in the Town of Rand. Lots
1 to 5 & part of 6 to 10, in Block 8 in Parson & Lee's Addition to Des Plaines. Lots 1 to 15 in B.
H. Winkleman's Subdivision. Lots 1 to 6 in Meyers Subdivision. Vacated Streets and Alley's &
part of the SE '/4 of Section 17, Township 41 Range 12 East of the Third Principal
Meridian. Recorded August 17, 1999. Pin # 09-17-419-035.
3
EXHIBIT A Page 13 of 15
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car OF
DES PLANES
ILLINOIS
Consent Agenda ltcom # 7 & 7a
City of Des Plaines
Public Works and Engineering Department
1111 Joseph Schwab Road
Des Plaines, IL 60016
Tel: 847-391-5464
Fax: 847-297-6801
MEMORANDUM
Date: August 6, 2014
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Timothy Watkins, Assistant Director of Public Works & Engineering
Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering `V
Subject: Lease Renewal -SBC Tower Holdings
Issue: The original lease with SBC Tower Holdings, LLC terminates August 30, 2014.
Analysis: SBC Tower Holdings, LLC ("SBC") maintains a monopole structure and associated
wireless antennas on a portion of the City's Public Works yard at 1099/1111 Joseph Schwab Road
pursuant to a lease agreement dated August 31, 1984. We have successfully negotiated a new lease
that incorporates updated legal language and added protection for the City. Additionally, the lease
allows for four renewal terms of five years each. The prior lease rate was $6,800 per year. The new
initial lease rate is $33,600 per year, a 394% increase and will automatically increase by 5%
annually. This rate is now consistent with the City's other cellular leases.
Recommendation: We recommend approval of the new lease agreement with SBC Tower
Holdings, LLC, Suite 13-F West Tower, 575 Morosgo Drive, Atlanta, GA 30324.
Attachments:
Resolution R-169-14
Exhibit A — Lease Agreement
Page 1 of 28
CITY OF DES PLAINES
RESOLUTION R - 169 - 14
A RESOLUTION APPROVING AND AUTHORIZING THE
EXECUTION OF A LEASE AGREEMENT BETWEEN THE
CITY OF DES PLAINES AND SBC TOWER HOLDINGS
LLC REGARDING WIRELESS SERVICE FACILITY AT
1099/1111 JOSEPH SCHWAB ROAD
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, SBC Tower Holdings, LLC ("SBC') maintains a monopole structure and
associated wireless antennas ("Tower") on a portion of the City's Public Works yard at 1099/1111
Joseph Schwab Road ("City Property") pursuant to a lease agreement dated August 31, 1984
("Original Lease"); and
WHEREAS, the Original Lease terminates on August 30, 2014; and
WHEREAS, SBC now desires to enter into a new lease agreement to allow it to continue
to operate the Tower on the City Property; and
WHEREAS, City staff recommends that the City enter into a new lease agreement with
SBC; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into a new lease with SBC;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. That the recitals set forth herein above are incorporated herein
by reference as the factual basis for this transaction.
SECTION 2: APPROVAL OF LEASE AGREEMENT. The City Council hereby
approves the lease agreement with SBC in substantially the form attached to this Resolution as
Exhibit A, and in a final form to be approved by the General Counsel ("Lease Agreement").
SECTION 3. AUTHORIZATION TO EXECUTE LEASE AGREEMENT. That the
City Manager is hereby authorized to execute, and the City Clerk to attest, the Lease Agreement.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
1
Page 2 of 28
PASSED this day of , 2014.
APPROVED this day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
A1 -ZEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
2
Page 3 of 28
City Council Review Draft 8/7/14
LEASE AGREEMENT
between
CITY OF DES PLAINES,
as Landlord
and
SBC Tower Holdings LLC,
as Tenant
Dated as of August 31, 2014
EXHIBIT A Page 4 of 28
City Council Review Draft 8/7/14
EXHIBITS
Exhibit A Plans Depicting Antenna Structure and Antenna Facilities
Exhibit B Plans Depicting Equipment Building
Exhibit C Legal Description of the Premises
Exhibit D Legal Description of the Leased Property
Exhibit E Legal Description of the Access Easement and Utility Easement
Exhibit F Rent Schedule
Exhibit G Form of Evidence of Lease
II
#11927172_v1
EXHIBIT A Page 5 of 28
City Council Review Draft 8/7/14
LEASE
THIS LEASE AGREEMENT (the "Lease") is made as of the day of
20_, by and between the parties named in Article 1, which parties, in consideration of the mutual
covenants herein set forth and other good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, do hereby agree as follows:
RECITALS
A. WHEREAS, Landlord (as defined in Article 1) is the sole owner of the Premises (as defined
in Article 2);
B. WHEREAS, Landlord leased the Leased Property (as defined in Article 2) to Tenant (as
defined in Article 1), or its predecessor -in -interest, pursuant to that certain Lease Agreement
dated August 31, 1984, and recorded in the Cook County Recorder of Deeds on August 1, 2009
in Document No. 0915231109 (the " Original Lease");
C. WHEREAS, Landlord notified Tenant of its intention to terminate the Original Lease
effective August 31, 2014, pursuant to its termination rights under the Original Lease; and
D. WHEREAS, Landlord and Tenant (collectively, the "Parties") desire to enter into this
Lease to establish and extend Tenant's interest in the Premises and Leased Property effective
simultaneously upon the expiration of the Original Lease and in accordance with the terms and
provisions hereof.
ARTICLE 1 - PARTIES
1.1 Landlord: CITY OF DES PLAINES,
an Illinois municipal corporation (Landlord),
whose notice and rental payment address is:
City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
1.2 Tenant: SBC TOWER HOLDINGS,
LLC, a Delaware limited liability company
(Tenant), whose notice address is:
c/o AT&T Network Real Estate
Administration
RE: FA 10005053
Suite 13-F West Tower
575 Morosgo Drive
Atlanta, GA 30324
With Copy To:
AT&T Legal Department
Attn: Network Counsel
RE: FA 10005053
208 S. Akard Street
Dallas, TX 75202-4206
EXHIBIT A Page 6 of 28
City Council Review Draft 8/7/14
ARTICLE 2 - BASIC LEASE TERMS AND DEFINITIONS
In addition to other terms that are defined elsewhere in this Lease, the following terms,
whenever set forth in initial capitals in this Lease, shall have the meanings set forth in this Article,
except as otherwise expressly provided in this Lease:
Antenna Facilities The personal wireless services antenna facilities and related
improvements and facilities to be installed on the Premises, depicted as devoted to
Tenant's use on Exhibit A.
Antenna Structure The monopole tower of approximately 108 feet in height, as depicted
on Exhibit A, currently existing and maintained on the Premises by the Tenant.
Commencement Date The Commencement Date shall be August 31, 2014.
Connection Space Those certain areas where Tenant's, and any of Tenant's lessees',
sublessees', licensees', and customers' conduits, wires, cables, cable trays and other
necessary connections are located between the Equipment Building and the Antenna
Structure, between the Equipment Building and the electric power, telephone, and fuel
sources for the Premises, and between the Leased Property and Joseph Schwab Road
along the northern driveway for the Premises.
Co -Tenant Any Entity other than Tenant leasing a portion of the Premises outside of the
Leased Property for the Intended Use related to its respective leased area, or for any
similar purpose.
Delivery Date The Delivery Date shall be the date upon which Tenant obtains the last of
the Governmental Approvals and the Other Approvals.
Entity Any individual, corporation, firm, partnership, association, trustee or Governmental
Agency.
Equipment Building The buildings and other shelters located adjacent to the Antenna
Structure within the Leased Property.
Environmental Law
a. Any applicable federal, state or local statute, law, ordinance, rule, regulation, code,
license, permit, authorization, approval, consent, order, judgment, decree,
injunction, directive, requirement by, of, or agreement with any Governmental
Agency, existing as of the Lease Execution Date and as amended thereafter,
relating to:
i. the protection, preservation or restoration of the environment (including,
without limitation, air, water, vapor, surface water, ground water, drinking
water supply, surface land, subsurface land, plant and animal life, or any
other natural resource), or to human health and safety; or
ii. the exposure to, or the use, storage, recycling, treatment, generation,
transportation, processing, handling, labeling, production, release or
disposal of, Hazardous Substances.
2
#11927172_v1
EXHIBIT A Page 7 of 28
City Council Review Draft 8/7/14
b. Environmental Law also includes, without limitation, any common law or equitable
doctrine (including, without limitation, injunctive relief and tort doctrines such as
negligence, nuisance, trespass and strict liability) that may impose liability or
obligations for injuries or damages related or incidental to, or threatened as a result
of, the presence of or exposure to any Hazardous Substance and the following
statutes and implementing regulations:
i. the Clean Air Act, as amended (42 U.S.C. § 7401 et seq.);
ii. the Water Pollution Control Act, as amended (33 U.S.C. § 1251 et seq.);
iii. the Resource Conservation and Recovery Act, as amended (42 U.S.C. §
6901 et seq.);
iv. the Comprehensive Environmental Response, Compensation and Liability
Act, as amended (42 U.S.C. § 9601 et seq.);
v. the Toxic Substances Control Act, as amended (15 U.S.C. § 2601 et seq.);
and
vi. the Occupational Safety and Health Act, as amended (29 U.S.C. § 651 et
seq.).
Floor Area The area determined by measuring from the interior faces of all outside walls
and common walls.
Governmental Agency Any federal, state or local government, subdivision, district,
agency, department, court, tribunal, officer, board, commission or other instrumentality.
Governmental Approvals All permits, licenses, easements, zoning relief, subdivision
relief, orders, certificates or other authorizations issued by any applicable Governmental
Agency necessary, required by Tenant to allow for the use and occupancy of the Premises
and the Equipment Building for the Intended Use and the provision of all utilities necessary
for the Intended Use.
Hazardous Substance Any substance, whether liquid, solid or gas, that is listed, defined,
designated or classified as toxic, hazardous, radioactive or dangerous under any
Environmental Law, whether by type or by quantity. Hazardous Substance includes,
without limitation, any contaminants, oils, explosive or radioactive material, asbestos,
asbestos containing material, urea formaldehyde foam insulation, polychlorinated
biphenyls ("PCB's"), special waste or petroleum products or any derivative or by-product
thereof, methane, toxic waste, pollutant, contaminant, hazardous waste, toxic or
hazardous substances or related materials, as defined in any applicable Environmental
Law.
Initial Term A period of five years beginning on the Commencement Date.
Intended Use The construction, installation, operation and maintenance of the Antenna
Facilities and utility services related thereto
Lease Execution Date The date set forth in the first paragraph of Page 1 of this Lease,
irrespective of the date on which either party in fact caused this Lease to be executed.
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Lease Year The first Lease Year shall be for a period of twelve consecutive calendar
months beginning on the Commencement Date, except that if the Commencement Date
shall be other than the first day of a calendar month, the first Lease Year shall be the
period beginning on the Commencement Date and ending on the last day of the calendar
month in which it shall occur, plus the following twelve calendar months. Each Lease Year
after the first Lease Year shall be a successive period of twelve calendar months.
Leased Property Antenna Structure, together with the Equipment Building.
Other Approvals All permits, licenses, easements, zoning relief, subdivision relief, orders
and certificates or other authorizations issued by any applicable Entity other than a
Governmental Agency required by Tenant to allow for the use and occupancy of the
Premises and the Equipment Building for the Intended Use and the provision of all utilities
necessary for the Intended Use.
Premises That certain real property located 1099/1111 Joseph Schwab Road in Des
Plaines, Illinois, as further identified by Parcel No. 09-21-205-001-0000, and legally
described in Exhibit C.
Renewal Term(s) four (4) period(s) of five Lease Years each.
Rent
a. Initial Term: $33.600.00 per Lease Year, payable annually in advance.
b. Commencing in the second lease year of the Initial Term, and each year thereafter,
including throughout any Renewal Terms exercised, the Rent will increase by five
percent (5%) over the Rent paid during the previous year as set forth in Exhibit D.
Tax Year The year in which Taxes are due and payable to the applicable Governmental
Agency.
Taxes Ad valorem real property taxes and assessments (whether general or special) that
are lawfully levied or assessed by any Governmental Agency and that become a lien on,
or are levied against, the tax parcel of which the Leased Property is a part.
Term The Initial Term and any Renewal Term exercised pursuant to the provisions of this
Lease, as the context shall require.
ARTICLE 3 - DEMISE
Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, the Leased
Property and such related uses of the Premises as may be described in this Lease.
ARTICLE 4 - TERM
Tenant shall have and hold the Leased Property, and such related uses of the Premises
as may be described in this Lease, for the Term, unless sooner terminated as hereinafter
provided.
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ARTICLE 5 - RENT
5.1 On the first day of the first Lease Year, Tenant shall pay to Landlord, (i) the
Rent. On the first day of each subsequent Lease Year for the balance of the Term, Tenant
shall pay the Rent to Landlord.
5.2
this Lease.
Tenant shall pay all rent to Landlord at the address set forth in Article 1 of
5.3 Tenant shall pay to Landlord a late payment charge equal to five percent
(5%) of the total amount due for any Rent not paid within fifteen (15) days after the date
on which such Rent is due, such late charge shall begin accruing immediately upon the
expiration of such fifteen (15) day period.
5.4 Landlord shall not be permitted any of its rights under Section 19 unless
and until Landlord provides the written notice to Tenant of its failure to make any Rent
payment and Tenant fails to cure such default within the prescribed cure period therein.
ARTICLE 6 — TAXES
6.1 The Taxes on the Leased Property shall be either:
(a) the actual Taxes if the Leased Property is a separate tax parcel; or
(b) the taxes attributable to Tenant's Antenna Facilities, Equipment Building,
and Antenna Structure, if the Leased Property is not a separate tax parcel.
6.2 In the event that this Lease results in the partial or total loss of the Premises'
exemption from Taxes, Tenant shall be responsible for the payment of the Taxes
assessed against the Premises that include the Leased Property:
(a) If the Leased Property is a separate tax parcel, Tenant shall pay the full
amount of all Taxes assessed thereon to the Governmental Agency.
(b) If the Leased Property is not a separate tax parcel, and upon receipt from
Landlord of the tax bill, Tenant shall pay to Landlord, an amount equal to
the Taxes attributable to the Leased Property, at least fifteen days prior to
the due date for such Taxes during each Tax Year of the Term, or Landlord
may pay the amount of the Taxes assessed against the Leased Property
and subsequently submit a bill to Tenant for any portion of Taxes
attributable to the Leased Property at least five days before Taxes are due
on the Premises.
6.3 Tenant shall be solely responsible for, and shall timely pay, all personal
property taxes levied and assessed, if any, against Tenant or Tenant's personal property.
6.4 At the request of either party, the other party shall provide evidence of
payment of any Taxes or personal property taxes within thirty (30) days of written request
by the requesting party.
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6.5 Tenant shall be solely responsible for all costs and expenses attributable
to any divisions, consolidations, or other applications and relief relating to Taxes that may
result from this Lease or Tenant's use of the Leased Property and the Premises. Tenant
shall reimburse Landlord for Tenant's Proportionate Share of any costs and expenses,
including attorneys' fees, incurred by Landlord in connection with such matters.
ARTICLE 7 - USE
7.1 Tenant shall, at its sole cost and expense, and with the prompt cooperation
of Landlord, if necessary, obtain any and all Governmental Approvals and Other Approvals
that may be required in connection with the use of the Leased Property for the Intended
Use.
7.2 Tenant shall have the right during the Term to use the Leased Property for
the Intended Use; provided, however, that Tenant shall not use the Leased Property in
any manner that interferes with or disturbs the use of the Premises (i) by Landlord for any
lawful purpose or (ii) by a Co -Tenant for any lawful use authorized under Landlord's lease
with Co -Tenant. Landlord acknowledges that Tenant's Intended Use, as it exists as of the
Commencement Date, does not create any interference or disturbance of its use or its any
Co -Tenant's use of the Premises, and that Tenant's Intended Use as of the
Commencement Date complies with the provisions of this section and this Lease.
ARTICLE 8 - QUIET ENJOYMENT; CO -TENANTS
8.1 Tenant recognizes that Landlord has the right to, and may from time to
time, lease any portion of the Premises, except for the Leased Property, to Co -Tenants.
Tenant further recognizes that Landlord has entered into, or will enter into in the near
future, the following lease agreements for the Intended Use of the Premises by the Co -
Tenants:
Lease Agreement Between the City of Des Plaines Crown Castle GT Company,
LLC, dated April 27, 2008.
Tenant acknowledges and agrees that it has reviewed all such lease agreements and has
no objection to said lease agreements or the Intended Use of the Premises by each Co -
Tenant thereunder.
8.2 Tenant recognizes, acknowledges and agrees that the primary purpose of
Landlord's ownership and use of the Premises is for the public purposes of providing public
works services within Landlord's corporate limits. Tenant understands and agrees that its
Intended Use of the Leased Property and the Premises may, from time to time, be
disrupted and disturbed due to Landlord's obligation to provide public works and such
other services, including emergency situations as determined by Landlord, and Tenant
agrees to cooperate with Landlord in Landlord's provision of such services.
Notwithstanding the foregoing, Landlord shall use its best efforts to notify Tenant if any
actions taken by Landlord in response to its foregoing obligation to provide public works
and such other services could interfere with Tenant's operations on the Premises.
8.3 Landlord covenants and agrees that upon (i) payment by Tenant of Rent
as set forth in Article 5 of this Lease and (ii) performance by Tenant of all terms, covenants
and conditions of this Lease applicable to Tenant, Tenant shall peaceably and quietly hold
and enjoy the Leased Property and the rights and privileges granted for the Term demised
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without hindrance or interference by Landlord, and Landlord shall perform all of its
obligations under this Lease.
8.4 In the event that (i) Tenant's use of the Leased Property for the Intended
Use is interfered with or disturbed by a Co -Tenant or an officer, agent, employee or
contractor of, or other Entity acting on behalf of, a Co -Tenant, or (ii) any property of
Tenant's located on the Premises is damaged by a Co -Tenant or an officer, agent,
employee or contractor of, or other Entity acting on behalf of, a Co -Tenant, Tenant shall
make any claim for such interference, disturbance or damage directly against such Co -
Tenant and shall neither have nor make any claim therefor against Landlord, except to the
extent that such interference, disturbance, and/or damage is permitted in the lease or
other agreement between that Co -Tenant and Landlord, in which case Tenant shall be
permitted to pursue any and all rights against Landlord in addition to claims against the
Co -Tenant. Tenant shall provide a copy of any notice by Tenant to a Co -Tenant of such
claim. The protection of Landlord provided by Tenant in Article 13 of this Lease shall
include all claims among Tenant and any Co -Tenants.
ARTICLE 9 - UTILITIES
From the Commencement Date and continuing throughout the Term:
a. Tenant shall be responsible for obtaining any utility services
for the Leased Property that it desires.
b. Tenant's use and consumption of any utility services upon
the Premises shall be separately metered, at Tenant's cost
and expense, from that of Landlord and all Co -Tenants and
other occupants of the Premises.
c. Tenant shall be responsible for, and shall pay promptly, all
charges for utility services used or consumed by Tenant on
the Premises.
ARTICLE 10 - ACCESS
10.1 Tenant and its authorized representatives shall have the right, at all times,
to enter the Premises via the northern driveway to the Premises off of Joseph Schwab
Road for the purpose of gaining access to and from the Leased Property, but only after
first checking in with City personnel on -duty at the City's public works facility located on
the Premises. Tenant shall use its best efforts to provide commercially reasonable prior
notice to Landlord of its intent to enter onto the Premises. Notwithstanding the foregoing
obligation of Tenant to check-in with City personnel, Tenant shall be permitted entry (i) if
Tenant is unable to contact or locate any City personnel at the designated check-in
location after using diligent efforts to locate such personnel, and (ii) in the event of a bona
fide emergency requiring immediate entry to the Leased Property. Landlord and its agents
may not enter the Leased Property without providing Tenant sufficient notice for Tenant
to permit an authorized representative of Tenant to join any of Landlord's representatives
on the Leased Property; provided, however, that notice to Tenant shall not be required in
the event of a bona fide emergency, which shall be defined as an event in which imminent
bodily harm and/or damage to Landlord's property will occur without immediate
intervention or inspection of the Leased Premises.
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10.2 In addition to the access rights provided above, Landlord hereby grants the
Tenant the following rights:
a. A right to run cable, including constructing, operating and maintaining such
lines, wires, circuits, and conduits, associated equipment cabinets and
such appurtenances thereto, through the Connection Space to allow the
Leased Property to be used for the Intended Use.
b. A right of access to and over the northern driveway to the Premises off of
Joseph Schwab Road and the Connection Space upon advanced notice
to, and approval by, Landlord for the purpose of constructing, operating and
maintaining such lines, wires, circuits, and conduits, associated equipment
cabinets and such appurtenances thereto, as may be required in order to
provide utility or similar services, including electronic power and
telecommunications, to the Leased Property for the Intended Use. This
right will extend to any company providing utility or similar services,
including electronic power and telecommunications to the Lease Property.
ARTICLE 11 - PROPERTY IN OR UPON LEASED PROPERTY
All facilities, equipment and property of any nature that may be installed or placed in or
upon the Leased Property by Tenant, but not including the Equipment Building, shall remain the
property of Tenant. Landlord waives any right it may have in said facilities, equipment and
property other than the Equipment Building. Tenant may assign, lien, encumber, mortgage or
create a security interest in or upon its facilities, equipment or other property in or upon the Leased
Property without the consent of Landlord; provided, however, that Tenant may not assign, lien,
encumber, mortgage or create a security interest in any facilities, equipment or property of the
Landlord, including the Antenna Structure, the Premises and the Equipment Building.
ARTICLE 12 - MAINTENANCE
Tenant shall, at its sole cost and expense, maintain the Antenna Facilities and all of its
improvements, equipment and other personal property located upon or within the Leased Property
in good condition and repair. Tenant shall keep the Leased Property free of debris and free of
any dangerous, noxious, hazardous or offensive condition.
ARTICLE 13 - IMPROVEMENTS
The Antenna Structure and the Antenna Facilities installed on the Leased Property shall
conform with the plans shown in Exhibit A. No change in or modification to the Antenna Facilities
that is not consistent with the Intended Use shall be made by Tenant without an amendment to
this Lease in the manner provided in Article 28 of the Lease. Notwithstanding the foregoing,
Tenant has the right to modify, supplement, replace, upgrade, expand any Equipment Building,
located within the Leased Property at any time during the term of this Lease, without Landlord's
consent. Furthermore, the Tenant shall have the right to replace, repair and upgrade any Antenna
Facilities on the Antenna Structure so long as such work is conducted in conformance with the
building codes and associated permitting requirements of the Landlord. Tenant may not increase
the height of the Antenna Structure without the prior written consent of Landlord. Tenant will be
allowed to make all such alterations to the Antenna Facilities without Landlord's consent in order
to ensure compliance with all applicable federal, state or local laws, rules or regulations.
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ARTICLE 14 - INDEMNIFICATION
Tenant shall indemnify, save harmless, and defend Landlord, its boards, committees,
commissions, officers, agents and employees, against any and all lawsuits, claims, demands,
damages, liabilities, losses, and expenses, including attorneys' fees and administrative expenses,
that arise, or are alleged to have arisen, out of or in connection with the existence of this Lease
or any act or omission of Tenant whether or not due or claimed to be due in whole or in part to
the active, passive, or concurrent negligence or fault of Tenant, except to the extent caused by
the sole negligence of Landlord.
ARTICLE 15 - INSURANCE
15.1 Tenant shall maintain insurance on any of its property located on the
Premises as it may deem reasonable and necessary. Landlord shall have no liability for
damage, destruction or loss to such property.
15.2 Tenant shall maintain, at its sole cost and expense, throughout the Term,
the following policies of insurance issued by a company with at least an "A-" rating from
the most recently published A.M. Best and Company Guide and authorized to do business
in the State of Illinois:
a. General liability insurance, insuring Tenant against liability for personal
injury, death or damage to property arising out of the use of the Leased
Property by Tenant. Such insurance shall provide coverage with a
combined policy limit of not less than $5 million per single occurrence, and
$10 million in the aggregate.
b. Automobile liability insurance, on an "any auto" basis, with a combined
single limit for personal injury and property damage not less than $2 million.
c. Workers' compensation insurance, with such limits as are required by law,
and employer's liability insurance, with limits of $500,000 per accident,
$500,000 per disease, per employee and $1,000,000 per disease, policy
limits.
With respect to all insurance policies required to be maintained by Tenant pursuant to this
Lease:
x. The following parties shall be named as additional insureds:
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The City of Des Plaines and its boards, committees,
commissions, officers, agents and employees.
The policy shall contain the following endorsement:
"The insurer shall give the City of Des Plaines at
least sixty days prior written notice of any intention
not to renew or cancel such policy, such notice to be
given by certified mail, return receipt requested,
addressed to: City Manager, City of Des Plaines,
1420 Miner Street, Des Plaines, IL 60016"
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Tenant shall send a certificate of insurance covering each such policy to Landlord upon
fifteen (15) business days' prior written notice by Landlord, and within thirty (30) days any
time a new policy is issued.
15.3 Notwithstanding the foregoing, Tenant may self -insure the coverages
required in subsection 15.2 under the same terms provided that that (i) Tenant or its parent
company maintains a net worth of $500,000,000 throughout the term of this Agreement;
(ii) Tenant maintains sufficient capital reserves as approved annually by Ernst & Young or
any successor auditing company; (iii) Tenant uses a third party administrator to manage
all claims; (iv) Tenant is responsible for payment of any self-insured retention; and (v)
Tenant provides Landlord with sufficient advance notice of its intent to self -insure. In the
event Tenant elects to self -insure its obligation to include Landlord as an additional
insured, the following provisions shall apply (in addition to those set forth in subsection
15.2): (i) Landlord shall promptly and no later than thirty (30) days after notice thereof
provide Tenant with written notice of any claim, demand, lawsuit, or the like for which it
seeks coverage pursuant to this Section and provide Tenant with copies of any demands,
notices, summonses, or legal papers received in connection with such claim, demand,
lawsuit, or the like; (ii) Landlord shall not settle any such claim, demand, lawsuit, or the
like without the prior written consent of Tenant; and (iii) Landlord shall fully cooperate with
Tenant in the defense of the claim, demand, lawsuit, or the like.
15.4 Landlord shall, at its own cost and expense, at all times throughout the
Term carry all-risk property insurance for or properly self -insure the Equipment Building.
ARTICLE 16 - EMINENT DOMAIN
In the event that all or substantially all of the Premises shall be taken by any Governmental
Agency or utility that has the power of eminent domain, then Tenant shall have the right to
terminate this Lease within sixty (60) days thereafter. Each party shall have the right to maintain
its own respective action against the condemning authority for its respective damages and neither
party shall have any interest in any award granted to the other.
ARTICLE 17 - ENVIRONMENTAL COMPLIANCE
17.1 Tenant shall, at Tenant's sole cost and expense, comply with all
Environmental Laws pertaining to Tenant's operations on the Premises.
17.2 Tenant shall not cause or permit any Hazardous Substance to be brought,
kept, stored or used in or about the Premises; provided, however, that Tenant may use
batteries or a generator to provide power on a temporary basis for the Antenna Facilities
in the event of a bona fide emergency, so long as such power source, and its operation
and use, complies with all Environmental Laws.
17.3 If Tenant causes or permits any Hazardous Substance to be brought, kept,
stored or used in or about the Premises and such violation results in the contamination of
the Premises, Tenant shall indemnify, save harmless and defend Landlord, and its boards,
committees, commissions, officers, agents and employees, against any and all lawsuits,
claims, demands, damages, liabilities, losses, and expenses, including attorneys' fees and
administrative expenses, that arise, or are alleged to have arisen, out of or in connection
with Tenant's acts or omissions in connection with such Hazardous Substance whether
or not due or claimed to be due in whole or in part to the active, passive, or concurrent
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negligence or fault of Tenant, except to the extent caused by the sole negligence of
Landlord.
17.4 Tenant represents, covenants and warrants that Tenant's operations in, on
or under the Premises shall be in compliance with all applicable Environmental Laws.
ARTICLE 18 - ASSIGNMENT AND SUBLETTING
Tenant will have the right to assign, sell or transfer its interest under this Lease, in whole
or part, to any Affiliate, with prior written notice to Landlord, providing Landlord with the affiliate
entity name and necessary contact information to permit Landlord to provide any notice required
under this Lease. Further, Tenant will have the right to assign, sell or transfer its interest under
this Lease, in whole or part, with Landlord's consent, which consent may not be unreasonably
withheld, conditioned, or delayed, to: (a) to any wireless telecommunication operator with a net
worth of at least Twenty Million Dollars ($20,000,000) or (b) any entity that acquires all or
substantially all of the Tenant's assets in the market as defined by the Federal Communications
Commission in which the Property is located. Notwithstanding the foregoing, Tenant shall be
permitted to assign this Lease to American Tower Asset Sub II, LLC, or any Affiliate. Upon
notification to Landlord of any assignment, transfer or sale and execution by the assignee of a
written and binding instrument accepting such assignment and all obligations under this Lease,
Tenant will be relieved of all future performance, liabilities and obligations under this Lease.
Tenant may not otherwise assign or sublease this Lease without Landlord's consent, Landlord's
consent not to be unreasonably withheld, conditioned or delayed. "Affiliate" means with respect
to a party to this Lease or American Tower Asset Sub II, LLC, any person or entity that (directly
or indirectly) controls, is controlled by, or under common control with, that party. "Control" of a
person or entity means the power (directly or indirectly) to direct the management or policies of
that person or entity, whether through the ownership of voting securities, by contract, by agency
or otherwise.
Tenant shall be permitted to enter into any sublease, license or other agreement consistent with
the Intended Use, without prior notice to or consent of Landlord.
ARTICLE 19 - DEFAULT
19.1 Tenant shall be in default of this Lease if Tenant shall:
a. fail to pay, when due, any Rent or any other sums due and payable
hereunder within 15 days after written notice by Landlord to Tenant specifying the amount
and details of unpaid Rent or other sums due hereunder; or
b. breaches any other covenant or condition of this Lease and does not cure
such other default within 30 days after written notice from Landlord specifying the default
complained of (provided that is such default is not reasonably susceptible of cure within
said thirty day period and if Tenant is diligently and continuously pursuing such cure to
completion then such cure period may be extended by up to sixty (60) additional days);
c. if Tenant discontinues use and operation of the Antenna Facilities on the
Leased Property; for a period exceeding two (2) years, which shall be deemed an
abandonment of the Leased Property;
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d. if Tenant is adjudicated as bankrupt or assigns its interest to any creditor
for the purpose of a credit or loan workout, such assignment remaining subject to the
provisions of Article 18; or
e. if Tenant becomes legally insolvent.
19.2 In the event of a default as described above, Landlord shall have the right,
at its option, in addition to and not exclusive of any other remedy Landlord may have in
law or equity with only such further demand or notice as may be required by applicable
law, to re-enter the Leased Property and eject all persons therefrom, and either:
a. Declare this Lease terminated, in which event Tenant shall immediately
remove the Antenna Facilities and pay Landlord a sum of money equal to the total of: (i)
the amount of the unpaid Rent accrued through the date of termination; (ii) the amount by
which the unpaid Rent otherwise due for the balance of the applicable Term exceeds the
amount of rent received by Landlord as a result of re -letting the Leased Property; and (iii)
any other amount necessary to compensate Landlord for all detriment directly and
proximately caused by Tenant's failure to perform its obligation under the Lease; or
b. Only in the event that Tenant has abandoned the Leased Property, is
adjudicated as bankrupt, or becomes legally insolvent, then, without terminating this
Lease, re -let the Leased Property, or any part thereof, for the account of Tenant upon
such terms and conditions as Landlord may deem advisable, and any monies received
from such re -letting shall be applied first to the expenses of such re -letting and collection,
including reasonable attorneys' fees, any real estate commissions paid, and thereafter
toward payment of all sums due or to become due Landlord hereunder, and if a sufficient
sum shall not be thus realized to pay such sums and other charges, Tenant shall pay
Landlord any deficiency monthly upon demand
19.3 Landlord shall be deemed to be in default of this Lease if Landlord
breaches any of its covenants contained in this Lease and does not cure such other default
within 30 days after notice from Tenant specifying the event of default (provided that if
such default is not reasonably susceptible of cure within said 30 day period and Landlord
diligently and continuously pursues such cure to completion then such cure period may
be extended by up to 90 additional days).
19.4 In any action or proceeding hereunder, the prevailing party shall be entitled
to recover from the other, the prevailing party's reasonable costs and expenses in such
action or proceeding, including, without limitation, reasonable attorneys' fees. In the event
either party is sued by a third party as a result of a violation of a covenant or warranty
herein contained by the other party hereto, then the party who has violated or is alleged
to have violated such covenant or warranty shall be responsible for the reasonable costs
and expenses in such action or proceeding against the non -violating party, including,
without limitation, reasonable attorneys' fees.
ARTICLE 20 - FORCE MAJEURE
Except as otherwise expressly set forth herein, in the event either party hereto shall be
delayed or hindered in, or prevented from, the performance of any act required hereunder by
reason of strikes, lock -outs, labor troubles, inability to procure materials due to economic
shortages, failure of power, riots, insurrection, war or other reasons of a like nature not the fault
of the party delayed in doing acts required under the terms, covenants and conditions of this
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Lease (all of such reasons or causes referred to in this Lease as Force Majeure), then
performance of such acts shall be excused for the period of the delay and the period of the
performance of any such act shall be extended for a period equivalent to the period of such delay.
ARTICLE 21 - EVIDENCE OF LEASE
Concurrent with the execution of this Lease, Landlord and Tenant shall execute an
evidence of this Lease for recording, substantially in the form of Exhibit G ("Evidence of Lease').
The cost of recording the Evidence of Lease shall be paid by Tenant. In the event of a significant
change to the terms, covenants and conditions of this Lease, as determined by the Parties,
Landlord and Tenant shall execute and record a new or amended and restated Evidence of Lease
stating such changed terms.
ARTICLE 22 - ESTOPPEL CERTIFICATE
Upon notice from either Landlord or Tenant to the other party, such other party shall, within
twenty days of receipt of such notice, execute and deliver to the requesting party, without charge,
a written statement:
a. ratifying this Lease;
b. certifying that this Lease is in full force and effect, if such is
the case, and has not been modified, assigned,
supplemented or amended, except by such writings as shall
be stated;
c. certifying that all terms, covenants and conditions under this
Lease to be satisfied and performed have been satisfied and
performed, except as shall be stated;
d. certifying that neither party is not in default under this Lease,
or stating the defaults claimed; and
e. reciting the amount of advance rental, if any, paid by Tenant
and the date to which rental has been paid.
ARTICLE 23 - SUBORDINATION
23.1 Landlord reserves the right to subject and subordinate this Lease at all
times to the lien of any first mortgage or deed or trust or bond now or hereafter placed
upon Landlord's interest in the Premises; provided, however, that:
a. Tenant's possession of the Leased Property shall not be disturbed
and that such lienholder or mortgagee shall acknowledge and attorn
to Tenant's interest in the Leased Property and this Lease, so long
as Tenant continues to perform its duties and obligations under this
Lease; and
b. Tenant's duties and obligations under this Lease shall not be
expanded nor its rights diminished by the operation of this Article,
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23.2 In the event of foreclosure and mortgagee's subsequent assumption of
Landlord's interest in the Lease, Tenant shall attorn to the mortgagee, trustee, beneficiary
or bond holder under any such mortgage, deed of trust or bond, and to the purchaser in a
sale pursuant to the foreclosure thereof; provided, however, that Tenant's possession of
the Premises shall not be disturbed so long as Tenant shall continue to perform its
obligations under the Lease.
ARTICLE 24 - SURRENDER OF LEASED PROPERTY
No later than 30 days after the expiration of the Term, Tenant will quit and surrender the
Leased Property in as good a state and condition as received, reasonable wear and tear, items
that are Landlord's responsibility for repair, and damage by insurable casualty, excepted. Tenant
will, at Landlord's request, remove all footings, foundations, concrete or underground utilities
installed on the Leased Property by Tenant to a depth not to exceed more than three feet below
grade.
ARTICLE 25 - HOLD OVER
In the event Tenant fails to deliver possession of the Leased Property by the last day of
the Term, subject to the surrender of Leased Property provisions of Article 24, this Lease shall be
extended on a year-to-year basis until terminated by either party hereto upon thirty days' prior
written notice. Rent due to Landlord during any such extended time shall be equal to two hundred
percent (200%) of the rent due during the prior Lease Year.
ARTICLE 26 - RENEWAL TERM(S)
Landlord hereby grants to Tenant the right and option to renew this Lease and extend the
Term for the Renewal Term(s) upon the terms, covenants and conditions contained in this Lease.
Tenant must exercise its option by giving written notice to that effect to Landlord at least three (3)
calendar months before the expiration of the then current Term. Tenant's failure to exercise its
option to renew any Renewal Term shall not result in immediately termination of the Lease.
Landlord shall provide written notice of Tenant's failure to exercise its option to renew at least
three (3) months prior to the expiration of the then current Term, and provide Tenant with an
option to (i) renew for such Renewal Term, subject to a one-time payment equal to the monthly
equivalent of Rent during that given Renewal Term, or (ii) terminate the Lease, to which notice
Tenant shall respond within ten (10) days of receipt.
ARTICLE 27 - BROKER'S COMMISSION
Landlord and Tenant each warrant to the other that they have used no brokerage Entity in
connection with this Lease and that no brokerage fees or commissions are owed in connection
therewith. Each party shall, and does hereby, indemnify, save harmless and agree to defend the
other from any liability for any such fees and commissions.
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ARTICLE 28 - GENERAL
28.1 Notices. Any notice or other communication required or permitted to be
given under this Lease shall be in writing and shall be (a) personally delivered, (b)
delivered by a reputable overnight courier, or (c) delivered by certified mail, return receipt
requested, and deposited in the U.S. Mail, postage prepaid. Telecopy notices shall be
deemed valid only to the extent they are (i) actually received by the individual to whom
addressed and (ii) followed by delivery in the manner described in either (a), (b) or (c)
above within three (3) business days thereafter. Unless otherwise expressly provided in
this Lease, notices shall be deemed received at the earlier (x) of actual receipt, or (y) one
(1) business day after deposit with an overnight courier as evidenced by a receipt of
deposit or (z) three (3) business days following deposit in the U.S. mail, as evidenced by
a return receipt. Notices shall be directed to the parties at their respective addresses set
forth in Article 1 of this Lease or at such other address as either party may, from time to
time, specify by written notice to the other in the manner described above.
28.2 Time of the Essence. Time is of the essence in the performance of all
terms, covenants and conditions of this Lease.
28.3 Rights Cumulative. Unless expressly provided to the contrary in this
Lease, each and every one of the rights, remedies and benefits provided by this Lease
shall be cumulative and shall not be exclusive of any other such rights, remedies and
benefits allowed by law.
28.4 Non -Waiver. Except as otherwise provided herein, the failure of Landlord
or Tenant to enforce against the other any term, covenant or condition of this Lease shall
not be deemed a waiver thereof, nor void or affect the right of the aggrieved party to
enforce the same term, covenant or condition on the occasion of any subsequent breach
or default; nor shall the failure of either party to exercise any option in this Lease upon any
occasion arising therefor be deemed or construed to be a waiver of the right to exercise
that same kind of option upon any subsequent occasion.
28.5 No Joint Venture. It is hereby understood and agreed that nothing
contained in this Lease shall be deemed or construed as creating the relationship of
principal and agent, partnership or joint venture between the parties hereto, it being
agreed that no provision herein contained nor any acts of the parties herein shall be
deemed to create any relationship between the parties hereto other than the relationship
of Landlord and Tenant.
28.6 Consents. Whenever the consent or approval of either party is required
herein, such consent or approval shall be in writing and shall not be unreasonably
withheld, conditioned, or delayed, and, in all matters contained herein, both parties shall
have an implied obligation of reasonableness, except as may be expressly set forth
otherwise.
28.7 Warranties Regarding Execution.
a. In order to induce Tenant to enter into this Lease, Landlord hereby warrants
and represents to Tenant as follows:
i. Landlord has the authority and legal right to make, deliver
and perform this Lease and has taken all necessary actions
15
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to authorize the execution, delivery and performance of this
Lease; and
ii. the execution, delivery and performance of this Lease (i) is
not prohibited by any requirement of law under any
contractual obligation of Landlord; (ii) will not result in a
breach or default under any agreement to which Landlord is
a party or to which Landlord is bound; and (iii) will not violate
any restrictions, court order or agreement to which Landlord
is subject; and
iii. The party executing this Lease on behalf of Landlord has
full authority to bind Landlord to the obligations set forth
herein.
b. In order to induce Landlord to enter into this Lease, Tenant hereby warrants
and represents to Landlord as follows:
i. Tenant has the authority and legal right to make, deliver and
perform this Lease and has taken all necessary actions to
authorize the execution, delivery and performance of this
Lease; and
ii. the execution, delivery and performance of this Lease (i) is
not prohibited by any requirement of law under any
contractual obligation of Tenant; (ii) will not result in a
breach or default under any agreement to which Tenant is a
party or to which Tenant is bound; and (iii) will not violate
any restrictions, court order or agreement to which Tenant
is subject; and
iii. The party executing this Lease on behalf of Tenant has full
authority to bind Tenant to the obligations set forth herein.
28.8 Governing Law. This Lease shall be governed by, construed and
enforced in accordance with the internal laws, but not the conflict of laws rules, of the State
of Illinois.
28.9 Severability. If any term, covenant or condition of this Lease is held by a
court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the
provisions hereof shall remain in full force and effect and shall in no way be affected,
impaired, or invalidated thereby.
28.10 Entire Agreement. This Lease shall constitute the entire agreement of the
parties hereto; all prior agreements between the parties, whether written or oral, are
merged herein and shall be of no force and effect.
28.11 Successors and Assigns. The terms, covenants and conditions of this
Lease shall bind and inure to the benefit of the parties hereto and their respective heirs,
executors, administrators, successors and assigns.
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28.12 Grammatical Usage and Construction. In construing this Lease,
feminine or neuter pronouns shall be substituted for those masculine in form and vice
versa, as applicable, and plural terms shall be substituted for singular and singular for
plural in any place in which the context so requires.
28.13 Interpretation. This Lease shall be construed without regard to the identity
of the party who drafted the various provisions hereof. Moreover, each and every provision
of this Lease shall be construed as though all parties hereto participated equally in the
drafting thereof. As a result of the foregoing, any rule or construction that a document is
to be construed against the drafting party shall not be applicable hereto.
28.14 Headings. The table of contents, heading, titles and captions in this Lease
have been inserted only for convenience and in no way define, limit, extend or describe
the scope or intent of this Lease.
28.15 Exhibits. Exhibits A through G attached hereto are, by this reference,
incorporated in and made a part of this Lease. In the event of a conflict between an exhibit
and the text of this Lease, the text of this Lease shall control.
28.16 Amendments and Modifications. This Lease may not be modified or
amended except by written instrument executed by each of the parties hereto.
28.17 Counterpart Execution. This Lease may be executed in several
counterparts, each of which, when executed, shall be deemed to be an original, but all of
which together shall constitute one and the same instrument.
28.19 Calendar Days and Time. Any reference herein to "day" or "days" shall
mean calendar and not business days, unless otherwise specified by the Parties. If the
date for giving of any notice required to be given hereunder or the performance of any
obligation hereunder falls on a Saturday, Sunday or Federal holiday, then said notice or
obligation may be given or performed on the next business day after such Saturday,
Sunday or Federal holiday.
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IN WITNESS WHEREOF, the parties hereto have executed this Lease as of the day and
year first above written.
ATTEST: LANDLORD: CITY OF DES PLAINES
#11927172_v1
By:
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ATTEST/WITNESS:
#11927172_v1
TENANT: SBC TOWER HOLDINGS, LLC
By:
Its:
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EXHIBIT A Page 24 of 28
EXHIBIT F
DP: Avenue Lease Rent Schedule
Rent Fixed for Initial Term; 5% annual escalator applied thereafter
Lease Year
Initial Term
Calendar Year
2014-2015
Rent
Monthly
$2,800.00
Annual
$33,600.00
1
2
2015-2016
$2,940.00
$35,280.00
3
2016-2017
$3,087.00
$37,044.00
4
2017-2018
$3,241.35
$38,896.20
5
2018-2019
$3,403.42
$40,841.01
1st Renewal
Term
Monthly
Annual
6
2019-2020
$3,573.59
$42,883.06
7
2020-2021
$3,752.27
$45,027.21
8
2021-2022
$3,939.88
$47,278.57
9
2022-2023
$4,136.88
$49,642.50
10
2023-2024
$4,343.72
$52,124.63
2nd Renewal
Term
Monthly
Annual
11
2024-2025
$4,560.90
$54,730.86
12
2025-2026
$4,788.95
$57,467.40
13
2026-2027
$5,028.40
$60,340.77
14
2027-2028
$5,279.82
$63,357.81
15
2028-2029
$5,543.81
$66,525.70
3rd Renewal
Term
Monthly
Annual
16
2029-2030
$5,821.00
$69,851.99
17
2030-2031
$6,112.05
$73,344.59
18
2031-2032
$6,417.65
$77,011.82
19
2032-2033
$6,738.53
$80,862.41
20
2033-2034
$7,075.46
$84,905.53
4th Renewal
Term
Monthly
Annual
21
2034-2035
$7,429.23
$89,150.80
22
2035-2036
$7,800.70
$93,608.34
23
2036-2037
$8,190.73
$98,288.76
24
2037-2038
$8,600.27
$103,203.20
25
2038-2039
$9,030.28
$108,363.36
EXHIBIT A
Page 25 of 28
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EXHIBIT G
EVIDENCE OF LEASE
THIS EVIDENCE OF LEASE, is made as of the _ day of , 20_, by and
between CITY OF DES PLAINES, an Illinois municipal corporation (Landlord), having an
address at 1420 Miner Street, Des Plaines, IL 60016, and , a(n)
(Tenant), having an address at
WITNESSETH THAT:
WHEREAS, Landlord and Tenant entered into that certain lease (Lease) between
Landlord and Tenant dated , 20_, as may be amended from time to time, of
certain real estate and related improvements (Leased Property) located upon real property
owned by Landlord, commonly known as in the City of Des
Plaines, State of Illinois, and legally described in Exhibit A to this Evidence of Lease (Premises),
together with certain rights to use other portions of the Premises, as described more fully in the
Lease.
NOW, THEREFORE, for and in consideration of the sum of One Dollar ($1.00) and other
valuable consideration, the parties agree as follows:
1. Landlord hereby leases to Tenant and Tenant hereby leases from Landlord,
subject to all the terms, covenants and conditions contained in the Lease, the Premises for an
Initial Term of five years, beginning on and ending on
2. Landlord hereby grants to Tenant, subject to all of the terms, covenants and
conditions of the Lease, the right to extend the Lease beyond the Initial Term for
successive periods of five years each.
3. This Evidence of Lease is entered into pursuant to the provisions of the Lease and
is subject to all of the terms, covenants and conditions contained therein, all of which are
incorporated by reference herein. This Evidence of Lease is not intended to and shall not change
any of the terms, covenants and conditions of the Lease.
EXHIBIT G
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IN WITNESS WHEREOF, the parties hereto have executed this Lease as of the day and
year first above written.
WITNESS: LANDLORD: CITY OF DES PLAINES
By:
State of
County of
On this day of , 201_, before me, the undersigned
Notary Public, personally appeared
, who proved to me on the basis
of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s)
or the entity upon which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Notary
Print Name:
My commission expires:
EXHIBIT G
2
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ATTEST/WITNESS:
TENANT:
By:
State of
County of
On this day of , 201_, before me, the undersigned
Notary Public, personally appeared
, who proved to me on the basis
of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s)
or the entity upon which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Notary
Print Name:
My commission expires:
EXHIBIT G
3
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:)ES PLA ES
IL NOS
Consent Agenda Item # 8
City of Des Plaines
Local Liquor Commissioner
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5376
Fax: 847-391-5371
MEMORANDUM
Date: July 18, 2014
To: Honorable Aldermen
From: Matthew J. Bogusz, Local Liquor Commissioner
Vickie Baumann, Secretary / Licensing Division
Subject: R & R Liquors Inc
1572 Rand Road, Des Plaines, IL 60016
Class B Bulk Sales (no consumption on premises)
New License Increase from 18 to 19
Attached please find an application for a Class B Bulk Sales (no consumption on premises) Dealers
License, accompanied with the corporation filing. The applicant has not secured the required
insurance. The applicant is requesting the issuance of the Liquor License to be contingent upon his
remittance to the City of proof of the required insurance. The complete application packet is on
file in the Community and Economic Development Department / Licensing Division.
The required posting will be competed prior to the 1n reading on August 4, 2014. The 2nd reading
will be scheduled for Monday, August 18, 2014. All necessary fees have been secured.
This application will come before you on the Consent Agenda of the City Council meeting of
Monday, August 4, 2014.
Matthew J. Bogusz
Mayor
Local Liquor Commissioner
Attachments: Ordinance
Application Packet
Page of 8
CITY OF DES PLAINES
ORDINANCE M - 27 - 14
AN ORDINANCE AMENDING SECTION 1, "FEE
SCHEDULE," OF CHAPTER 18, "SCHEDULE OF FEES,"
OF TITLE 4, "BUSINESS REGULATIONS," OF THE CITY
CODE TO ADD ONE CLASS B LIQUOR LICENSE.
WHEREAS, R & R Liquors, Inc. d/b/a R & R Liquors ("Applicant"), submitted an
application to the Department of Community and Economic Development for a Class B liquor
license for the premises located at 1572 Rand Road, Des Plaines, Illinois ("Premises"), pursuant
to Chapter 4 of Title 4 of the Des Plaines City Code ("City Code"); and
WHEREAS, the City desires to issue one Class B liquor license to the Applicant for the
Premises, subject to, and contingent upon the submission by Applicant of proof of General
Liability and Liquor Liability Insurance; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
grant the Applicant a Class B liquor license for the Premises, subject to, and contingent upon the
submission by Applicant of proof of General Liability and Liquor Liability Insurance;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Ordinance as the findings of the City Council.
SECTION 2: APPROVAL OF LIQUOR LICENSE. Subject to Section 5 of this
Ordinance, the City Council hereby grants the Applicant a Class B Liquor License for the
Premises.
SECTION 3: FEE SCHEDULE. Section 1, "Fee Schedule," of Chapter 18, "Schedule
of Fees," of Title 4, "Business Regulations," of the City Code is hereby amended further to read
as follows:
"4-18-1: FEE SCHEDULE:
Section
4-4-5A
Fee Description Number Term
License Fees and Number
Class B
Fee
New
4-812
Annual
Initial
MILFee
$3,630.00
Annual
Fee
$1,815.00
,,
[The remainder of the Fee Schedule is unchanged.]
Inserted text is bold and double underlined; .
1
Page 2 of 8
SECTION 4: SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect
from and after the occurrence of all of the following events:
A. The passage, approval, and publication in pamphlet form of this Ordinance in the
manner required by law; and
B. The filing by the Applicant with the City Clerk of evidence satisfactory to the
General Counsel that the Applicant has General Liability and Liquor Liability Insurance for the
Premises; provided however, that if the Applicant does not file the evidence required by this
Subsection 5.B with the City Clerk prior to 90 days after the date of adoption of this Ordinance,
then this Ordinance will, at the option of the City Council, be null and void.
PASSED this day of , 2014.
APPROVED this day of , 2014.
VOTE: AYES NAYS ABSENT
ATTEST:
CITY CLERK
MAYOR
Published in pamphlet form this Approved as to form:
day of , 2014.
CITY CLERK Peter M. Friedman, General Counsel
Legal\Ord\Liq Lic\ DP -Ordinance Add One Class B Liquor License for R&R Liquors 1572 Rand Road
Inserted text is bold and double underlined; .
2
Page 3 of 8
Form for Corporations
CITY OF DES PLAINES
APPLICATION FOR LICENSE
UNDER
DES P:,AINES LIQUOR CONTROL ORDINANCE
TO: Liquor Control Commissioner
The undersigned hereby makes application for the issuance of a license to engage in the business of selling alcoholic liquors, as indicated
hereafter.
1. Applicant's corporate name g U.Qt3o .S .. 1 N
Doing business as: t e. %r L Gg) o 1ZS
3-2003
2. Location of place of business for which license is sou
(A) (5 � Est eb. , res t o ..te?, l t,
(Bust address by mat snd number)
(B) Hours of operation: $ ! oto A'µ ro i L'oC]p etul
Phone:
3. Date of incorporation Sa NE t 5 , 2 o t y • Under laws of State of
(Attach a copy of the most recent State of Illinois Domestic Corporation Annual Report.)
Name of Registered Agent: gN GA At aITed_
��t,t�sol5
Address- G 22.* 1442:4# N6'rof' 4 C deo 4 t€ , � Goo -4-64
Phone Number. 2%11.- ,6 - ! Z-3
4. Classification of Licenses being applied for.
Class A Cavern Liquors Dealers License — seat 250 people or less)
Qass A-1 (Tavern License — seat 251 to 500 people)
Class A-2 (Thvern License — seat more than 500 people)
Class AB (Thvem and Bulk Sale on and off premises — seat 250 people or leas)
Class AB -1 ('Ihvem and Bulk Sale — seat 250 to 500 people)
AB -2 (Thvern and Bulk Sale — seat over 500 people)
°C.'ajaassss
B Bulk Sales Dealers License — No consumption on premises)
Class B-1 (Bulk Sales, Liquor not primary product)
Class C (aub Liquor License)
Class 13 (Restaurant and Dining Room License — seat over 50 people)
Class F (Restaunu t, Beer Only)
Class 0 (Banquet Hall)
Class H-1 (Restaurant, Beer and Wine Only)
Class H-2 Bulk Sale, Beer and Wine Only)
Class I (Religious Society License)
Class J (Special 4 am Liquor License — Class A License Required)
Class K (Government Facility License)
Class L (Wine Only—On and Off Premises — wine bar with bottle sales)
Class M (Gas Station with Mini Mart)
Class N (Casino Liquor License)
Class 0 (Casino Special Occasion License)
5. State names of directors and officers, and indicate the percentage of stock owned in applicant corporation. if any.
(Note: If more than three directors. attach separate sheet with required information for additional directors.)
(A) President S.11t✓tflFL i�AtcL. Percentage of stock owned / Ott
Have you ever plead guilty. been found guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State.
County or Municipal law ordinance? MO
If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
Page 4 of 8
Attach a copy of the current Alcohol Awareness Certification.
Do you participate in the operation of the business? tle+
If "Yes", state in detail the nature of your participation 1\4 W &LNC r
(Attach Confidential Informatlon Forms)
(B) Vice President
Nlk
O.szNee.
Percentage of stock owned 96
Have you ever plead guilty, been found guilty. received supervision, plead nolo contendere (no contest) to any felony under any Federal, State,
County or Municipal law ordinance?
If Yes, attach additional sheet identifying charge. date of finding. Court name and Branch and case docket number.
Attach a copy of the current Alcohol Awareness Certification.
Will you participate in the operation of the business?
If "Yes", state in detail the nurture of your participation.
(Attach Con&l (� Information Forms)
(C) Secretary N i Percentage of stock owned 9b
Have you ever plead guilty, been found guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal. State.
County or Municipal law ordinance?
If Yes. attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
Attach a copy of the current Alcohol Aweneoess Certification.
Will you participate in the operation of the business? '
If "Yes", state in detail the nature of your participation. 4
(Attach Confidential information Forms)
6. List below persons or corporations owning 5% or more of the stock of the applicant, other than those named in envier to question 5. State the
percentage of stock so owned.
Nik
to (o.
NId
(Attach Confidential Information Forms)
7. Does applicant own premises for which license is sought? n
If not, when does applicant's lease expire? Art ti'+i 2014
Percentage of stock owned 96
Percentage of stock owned 96
Percentage of stock owned
8. Is the location of the applicant's business for which license is sought within one hundred (100) feet of any church, school, hospital, home for
aged or indigent persons or for veterans, their wives or children, or any naval or military station. as defined by ordinance of this City? N e"
9. Is any law enforcing official, Mayor, Alderman, Member of a City Commission or Board, or any President or member of a County Board directly
or indirectly interested in the business for which license is sought? No
If answer is "Yes", give particulars
10. Is or will the business be conducted by a Manager or Agent?
If answer is "Yes", complete attached Manager's supplemental sheet for each manager.
Page 5 of 8
11. Has any officer or director of applicant corporation, or any stockholders. owning in this aggregate more than five percent (5%) of the stock of
such corporations, ever plead guilty. received supervision, plead nolo contendere (no contest) to any felony under any Federal, State, County or
Municipal law or ordinance? PIO
If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
12. Has any officer or director of said corporation. or any stockholders owning in the aggregate more than five percent (5%) of the stock of b
corporation, ever plead guilty to or been found guilty of a violation of any Federal. State. County or Municipal, liquor laws or ordinance
If so, give name of person so convicted, court, date of offense and the offense...
13. Has any officer or director of said corporation, or any stockholders owning in the aggregate more than five percent (5%) of the stock of such
corporation, ever plead guilty to or been found guilty under any Federal, State, County or Municipal law or ordinance of being the keeper of a
house of ill fame; or of pandering or any other crime or misdemeanor opposed to decency or morality? AS
If so, give name of person so convicted, stating date and the offense
14. Has the applicant corporation or any Officer. Manager. or Director of said corporation, or any stockbdders owning in the aggregate more than
five percent (5%) of the stock of such corporation. made application for a similar license for this period for any premises other than those
described above? >J C
If so. give name of applicant, location of premises, date and disposition of application
15. Has any license previously issued by Federal, State, or local authorities to the applicant corporation or to any officer, manager, or director of said
corporation, or any stockholder or stock holders owning in the aggregate more than five percent (5%) of the stock of such corporation, been
revoked? 1 0
If so, give name of licensee and state mesons for and date of revocation
16. List any person identified in this application who is currently certified by any alcohol awareness training program: Attach copies of all
certificates (Certificates must be kept on premises)
Complete the supplementary Manager's fon for each person identified above who has not previously answered these questions.
(Attach Confidential Information Forms for Each)
17. I (We) acknowledge that any change in address, ownership or management must b r r - ; .
application must be updated and signed at that time. (Signature Required) ��r!
AFFIDAVIT
reported to the dty and that the
STATE OF ILLINOIS COUNTY OF COOK S.S.
The undersigned swears (or affirms) that I (we) have read and understand the Liquor code of the City of Des Plaines and that the corporation in
whose name this application is made will not violate any of the ordinances of the City of Des Plaines or the laws of the State of Minois or of the
United States of America, in the conduct of the place of business described herein and that the statements contained in this application aro nue and
correct to the best of our knowledge and belief. An Alcohol Awareness trained and background checked manager shall be on duty at all times
when the business sells alcohol. I further understand and acknowledge that any false statements in this application may result in the denial of this
application, or revocation of any liquor license issued pursuant to this application.
Subscribed and sworn to before me this at(
— 17
day of __,,..42,ftt — 20
SEAL
Notary Public Seal ' vrm M
Preside
Signature
Secraary
• . Sigamere
namy brie
Page 6 of 8
SUPPLEMENTARY MANAGERS FORM
Will the business be conducted or supervised by a Manager or Agent? /le esti
If answer is "Yes, the following questions must be answered by such Agent or Manager.
1. Name IJ(A
2. Have you ever plead guilty to or been found guilty of any felony under the Criminal Code of Illinois?
3. Have you ever plead guilty to or been found guilty of any felony under any Federal, State, County or Municipal law ordinance of being the
keeper of house of ill fame; or of pandering, orf other crime or misdemeanor opposed to decency and morality?
If so. give dates and state the offense
r")
A
4. Have you ever plead guilty to or been ft= guilty of a violation of any Federal, State, County or Municipal Lla
iquor w or ordinance since
NI
If so, give dates and state the offense
5. Have you ever plead guilty, been found guilty, received Won. plead nob contendere (no contest) to any felony under any
Federal, State. County or Municipal law ordinance?
If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number.
6. Has any license previously issued to you by State, Federal or local authorities been revoked? tai 4
If so, state reasons therefore and date of revocation
7. Attach a copy of the current Alcohol Awareness Certification.
8. Attach Confidential Information Form
I swear (or affirm) that I will not violate any of the ordinances of the City of Des Plaines or the laws of the State of Illinois or the laws of
the United States of America, in the conduct of the place of business described herein, and that the statements made by me herein are true and
correct to the best of my knowledge and belief.
Subscribed and sworn to
before me this
day of
20
Notary Public
Notary Public Seal
Manager
Slgna&wa
JJA32 JAll)), k..
M Aj O 3i•.
!..014 IP WI WM•r;?s:
Page 7 of 8
FORM BCA 2.10
ARTICLES OF INCORPORATION
Business Corporation Act
Fding Fee. $150
Franchise Tax: $ 25
Total: $175
File #: 69675646
Approved By: JXR
FILED
JUN 15 2014
Jesse White
Secretary of State
1. Corporate Name: R & R LIQUORS INC.
2. Initial Registered Agent SNEHAL PATEL
F rst Name
Initial Registered Office: 5227 WASHINGTON ST
Number
SKOKIE
Middle Initial Last Name
Street
Stile No.
IL 60077-2455
COOK
City
3. Purposes for which the Corporation is Organized:
The transaction of any or all lawful businesses for which corporations may be incorporated under the Illinois Business
Corporation Act.
ZIP Code
County
4. Authorized Shares, Issued Shares and Consideration Received:
!✓lass
COMMON
Number of Shares
Authorized
50000
Number of Shares
Proposed to be Issued
1000
Consideration to be
Received Therefor
$ 1000
NAME & ADDRESS OF INCORPORATOR
5. The undersigned incorporator hereby declares, under penalties of perjury, that the statements made in the foregoing
Articles of Incorporation are true.
Dated JUNE 15
Month & Day
SNEHAL PATEL
2014 5227 WASHINGTON ST.
Year Street
SKOKIE IL
60077
Name City/Town Stare ZIP Code
This document was generated electronically at www.cyberdrive&G nois.com
Page 8 of 8
COMMITTEE OF THE WHOLE
PACKET
sto u
DES PLAINES
ILLINOIS
Committee of the Whole Item # la
City of Des Plaines
Finance Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5300
Fax: 847-391-5402
MEMORANDUM
Date: August 7, 2014
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Director of Finance
Subject: Resolution R-166-14, August 18, 2014 Warrant Register
I recommend that the City Council approve the August 18, 2014 Warrant Register
Resolution R-166-14.
Warrant Register $3,342,944.98
Estimated General Fund Balance
Balance as of 6/30/2014: $13,720236
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and f' & 2"d installments of property tax revenue.
Page 1 of 24
CITY OF DES PLAINES
RESOLUTION
R-166-14
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
August 18, 2014
Page 2 of 24
City of Des Plaines
Warrant Register 08/18/2014
Vendor
Invoice
Invoice Desc
Amount
1
Fund: 100 - General Fund
2
00
4160
Real Estate Transfer
Tax
4902 Jordan, Paul
Refund 07/23/14
Real Estate Transfer Tax Refund
07/23/2014
460.00
3
00
4160
Real Estate Transfer
Tax
4903 Lamont, Karen A
Refund 07/24/14
Real Estate Transfer Tax Refund
07/24/2014
470.00
4
00
4300
Vehicle Licenses
4863 Abraham, Saramma
Refund 07/17/14
Vehicle Sticker Refund
07/17/2014
25.00
5
00
4300
Vehicle Licenses
4900 Ramirez, Agustin
Refund 07/22/14
Vehicle Sticker Refund
07/22/2014
25.00
6
00
4300
Vehicle Licenses
4901 Norris, Michael
Refund 07/22/14
Vehicle Sticker Refund
07/22/2014
25.00
7
00
4300
Vehicle Licenses
4904 Amro Refrigeration
Refund 07/09/14
Vehicle Sticker Refund
07/09/2014
20.00
8
00
4300
Vehicle Licenses
4905 Zlotorowicz, Barbara A
Refund 07/15/14
Vehicle Sticker Refund
07/15/2014
5.00
9
00
4300
Vehicle Licenses
4906 Grady, James
Refund 07/21/14
Vehicle Sticker Refund
07/21/2014
25.00
10
00
4300
Vehicle Licenses
4907 Mullarkey, Kevin
Refund 07/25/14
Vehicle Sticker Refund
07/25/2014
30.00
11
00
4340
Rental Property
Licenses
4921 Patel, Rekha & Hasmukh
Refund 07/31/14
Residential Rental License
Refund ID #768039
50.00
12
00
4340
Rental Property
Licenses
4922 Sovereign Commons LLC
Refund 07/11/14
Rental License Refund
ID#762778
120.00
13
00
4450
Sewer Permits
2516 Capps Plumbing & Sewer
14070041
Sewer Permit Refund
7/21/2014
300.00
14
00
4631
Nonresident
Ambulance Fees
1459 Blue Cross Blue Shield of Illinois
2014-02170
Medical Reimbursement DOS
03/03/2014
613.00
15
00
4631
Nonresident
Ambulance Fees
4909 Cullotta, Doriann
2014-00686
Medical Reimbursement DOS
01/18/2014
90.50
16
Total 00 - Non Departmental
2,258.50
18
Elected Office
19
10
5320
Conferences
4232 Linguist, Kristen
07232014
Travel Reimbursement 7/23/14-
7/25/14 for Municipal Clerk
Seminars
194.84
20
10
6000
Professional Services
2498 McGuireWoods Consulting LLC
91670112
Lobbyist Services for July 2014
2,100.00
21
10
6015
Communication
Services
1552 Verizon Wireless
9728597066
CeII Phone Service 06/14-
07/13/2014
634.32
22
10
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
60.04
23
10
6110
Printing Services
1142 Copyset Center
41022
1 Box Business Cards
20.00
24
10
7200
Other Supplies
1046 Hinckley Spring Water Co
2533573 071914
Water Supply 7-17-14
23.09
25
10
7300
Uniforms
1538 Lands' End Business Outfitters
SIN1779264
1 Uniform Shirt - Clerk's Office
40.00
26
Total 10 - Elected Office
3,072.29
28
City Administration
29
20
5310
Membership Dues
1485 ILCMA - IL City/County
Management Assoc
ILCMA 2014-2015
ILCMA Membership Dues
07/01/2014-06/30/2015
199.00
30
20
5315
Tuition
Reimbursements
4274 Miller , Renee
TRP2014Spring
Tuition Reimbursement Spring
04/28/14-07/03/14
1,666.00
On-going Cty iitigation items provided separately to the C ty Council.
Page 3 of 24
City of Des Plaines
Warrant Register 08/18/2014
—
Vendor Invoice
Invoice Desc
Amount
31
20
5340
Pre -Employment
Exams
13201L State Police
June 2014 City
Background Check Services
June 2014 for City Fingerprints
31.50
32
20
5530
Employee Assistance
Program
4651 Perspectives
78967
Employee Assistance Services
(EAP) August 2014
571.95
33
20
6000
Professional Services
3447 Holland & Knight LLP
3070864
6-14 Non -Retainer Admin
Hearings
48.00
34
20
6005
Legal Fees
1073 Bartel, Raymond
14-15
Legal Services for 7/18/2014
thru 7/30/2014
2,037.50
35
20
6005
Legal Fees
3447 Holland & Knight LLP
JUNE 2014 RET
June 2014 Retainer
18,500.00
36
20
6005
Legal Fees
3447 Holland & Knight LLP
3070845
6-14 Non -Retainer IEMA and
FEMA Review
212.50
37
20
6005
Legal Fees
3447 Holland & Knight LLP
3070857
6-14 Non -Retainer Litigation*
288.00
38
20
6005
Legal Fees
3447 Holland & Knight LLP
3070878
6-14 Non -Retainer Litigation*
4,732.01
39
20
6005
Legal Fees
3447 Holland & Knight LLP
3070881
6-14 Non -Retainer Litigation*
2,748.00
40
20
6005
Legal Fees
3447 Holland & Knight LLP
3070865
6-14 Non -Retainer Litigation*
288.00
41
20
6005
Legal Fees
3447 Holland & Knight LIP
3070856
6-14 Reimb 968 2nd Street
Demo
72.00
42
20
6005
Legal Fees
3447 Holland & Knight LLP
3070866
6-14 Reimb Building Demo
645.00
43
20
6005
Legal Fees
3447 Holland & Knight LLP
3070847
6-14 Non -Retainer Litigation*
317.50
44
20
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
38.01
45
20
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
432.24
46
20
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
440.89
47
20
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
38.01
48
20
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
130.08
49
20
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
60.04
50
20
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
60.77
51
20
6110
Printing Services
1119 Chicago Office Technology Group
330824
Copy Charges 06/22/2014 -
07/22/2014 T350C CCF716348
311.86
52
20
6110
Printing Services
1119 Chicago Office Technology Group
331286
Copy Charges 06/22/2014 -
07/22/2014 ZCOMB223272B
90.34
53
20
6110
Printing Services
1119 Chicago Office Technology Group
331285
Copy Charges 06/01/2014 -
07/01/2014 ZCOMB 223272
172.58
54
20
6110
Printing Services
3618 Canon Solutions America Inc
4013410685
Copy Charges 04/01/2014 -
06/30/2014
362.10
55
20
6195
Miscellaneous
Contractual Services
4272 Cosgriff, Bryan
07/29/2014
Edited Des Plaines @ Your
Service 07/29/2014
32.50
56
20
6195
Miscellaneous
Contractual Services
4838 Orr, Timothy J
07/21/2014
Filmed City Council Meeting
07/21/2014
60.00
57
20
6195
Miscellaneous
Contractual Services
4838 0rr, Timothy .1
07/25/2014
Filmed Introducing Des Plaines
07/25/2014
50.00
On-going City litigation items provided separately to the City Counc;i.
Page 4 of 24
City of Des Plaines
Warrant Register 08/18/2014
Line #
Org _
81
Vendor
Invoice ' voice Desc
Amount
58
20
6195
Miscellaneous
Contractual Services
3703 Johnson, Mitchell
07/23/2014
Edited Des Plaines Digest
07/23/2014
33.75
59
20
6195
Miscellaneous
Contractual Services
3703 Johnson, Mitchell
07/29/2014
Edited Des Plaines Digest
07/29/2014
52.50
60
20
6195
Miscellaneous
Contractual Services
4272 Cosgriff, Bryan
07/17/2014
Edited HR Training Video
07/17/2014
42.50
61
20
6195
Miscellaneous
Contractual Services
4272 Cosgriff, Bryan
07/18/2014
Filmed Introducing Des Plaines
07/18/2014
45.00
62
20
6195
Miscellaneous
Contractual Services
4272 Cosgriff, Bryan
07/24/2014
Filmed Introducing Des Plaines
07/24/2014
47.50
63
20
6195
Miscellaneous
Contractual Services
4272 Cosgriff, Bryan
07/25/2014
Filmed Introducing Des Plaines
07/25/2014
55.00
64
20
6195
Miscellaneous
Contractual Services
1038 Barrett, Don
07/21/2014
Filmed City Council Meeting
07/21/2014
90.00
65
20
6195
Miscellaneous
Contractual Services
1603 Markanich, Megan Jean
07/21/2014
Filmed City Council Meeting
07/21/2014
50.00
66
20
6195
Miscellaneous
Contractual Services
1630 Ivanovic, Amanda
07/21/2014
Filmed City Council Meeting
07/21/2014
90.00
67
20
6550
Subsidy - Senior
Citizen Cab Service
2200 Rosemont Elite Taxi Dispatch
2520
Subsidized Taxi Voucher
Program April 2014
15.00
68
20
6550
Subsidy - Senior
Citizen Cab Service
3344 Taxi One of Des Plaines Inc
28
Subsidized Taxi Voucher
Program June 2014
132.00
69
20
7000
Office Supplies
1066 Office Depot
1687531521
1 Office Chair, Folders,
Mousepad, Desk Pad, Organizer
64.52
70
20
7000
Office Supplies
1220 Runco Office Supply
582991-0
2 Boxes of Copy Paper
65.98
71
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2534649 071914
Water Supply 07/17/2014
23.09
72
20
7200
Other Supplies
2016 Sign A Rama
30630
Sign Holder Price Difference for
Frame Rails
15.48
73
20
7200
Other Supplies
1046 Hinckley Spring Water Co
2566782 071914
Water Supply 07/17/2014
44.07
74
20
7320
Equipment < $5,000
1035 Dell Marketing LP
XJFRKW645
Laptop Loaner Bag
44.49
75
20
7320
Equipment < $5,000
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
(5,200.00)
76
20
7500
Postage & Parcel
1041 Federal Express
2-725-80749
Delivery Service 06/24-
07/17/2014
66.18
77
20
8010
Furniture & Fixtures
1066 Office Depot
1687531521
1 Office Chair, Folders,
Mousepad, Desk Pad, Organizer
139.50
78
Total 20 - City Administration
30,552.94
80
Finance
81
30
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
196.60
82
30
6110
Printing Services
1142 Copyset Center
41087
2 Boxes Business Cards
20.00
83
30
6110
Printing Services
1142 Copyset Center
41115
3 Boxes Business Cards
20.00
84
30
7000
Office Supplies
1066 Office Depot
719463999001
Copy Paper, Tape, Ink Refi;ls,
Etc.
76.93
85
Total 30 - Finance
313.53
87
Community Development
88
40
5310
Membership Dues
1447 International Code Council Inc
3011927
ICC One Year Membership
8/01/2014-7/31/2015
100.00
89
40
6000
Professional Services
1941 Global industrial Equipment
106795110
Return Fee 3/20/2014 for 750
RPZ Vac Breakers
360.00
* On-going City litigation items provided separately to the City Counc 1.
Page 5 of 24
90
40
6000
Professional Services
3309 Elevator Inspection Services Inc
46502
Elevator Plan Review
7/29/2014
40.00
91
40
6000
Professional Services
3309 Elevator Inspection Services Inc
46374
Elevator Inspections July 10-11,
2014
348.00
92
40
6000
Professional Services
3309 Elevator Inspection Services Inc
46351
Elevator Inspections 7/10/2014
150.00
93
40
6000
Professional Services
4910 Teska Associates, Inc
5110
OSLAD Grant 5/1-6/18/2014
1,750.00
94
40
6005
Legal Fees
3447 Holland & Knight LLP
3070853
6-14 Non -Retainer Property
Enforcement Matters
852.00
95
40
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
659.85
96
40
6015
Communication
Services
1552 Verizon Wireless
9728597066
CeII Phone Service 06/14-
07/13/2014
140.01
97
40
6100
Publication of Notices
1050 Journal & Topics
161022
Zoning Board of Appeals Legal
Notices 7/11/2014
189.72
98
40
6100
Publication of Notices
1050 Journal & Topics
161023
TIF Legal Notice 7/16/2014
577.44
99
40
6105
Records Preservation
1370 Microsystems
1000070774
Historical Microfiche Letter "B"
5/15/2014
1,294.20
100
40
6110
Printing Services
1142 Copyset Center
41115
3 Boxes Business Cards
40.00
101
40
7000
Office Supplies
1066 Office Depot
720644921001
Two Chairmats 7/15/2014
109.97
102
40
7000
Office Supplies
1066 Office Depot
720644754001
Copy Paper & Legal Pads
44.99
103
40
7000
Office Supplies
1066 Office Depot
720644754001
Copy Paper & Legal Pads
87.74
104
40
7200
Other Supplies
1046 Hinckley Spring Water Co
11174875 071914
Water Supply 7/17/2014
32.17
105
40
7500
Postage & Parcel
1041 Federal Express
2-725-73980
Delivery Service 07/11/2014
47.74
106
Total 40 - Community Development
6,823.83
108
Public Works & Engineering
109
50
6015
Communication
Services
1552 Verizon Wireless
9728597066
CeII Phone Service 06/14-
07/13/2014
415.51
110
50
6015
Communication
Services
1552 Verizon Wireless
9728597066
CeII Phone Service 06/14-
07/13/2014
27.49
111
50
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
18.43
112
50
6015
Communication
Services
1552 Verizon Wireless
9728597066
CeII Phone Service 06/14-
07/13/2014
414.23
113
50
6110
Printing Services
1142 Copyset Center
41087
2 Boxes Business Cards
20.00
114
50
6115
Licensing/Titles
4868 Hunt, Woody R
Reimb 07/31/14
CDL Reimb - Expires
02/03/2016
50.00
115
50
6145
Custodial Services
1227 Perfect Cleaning Service
38827
Custodial Services July 2014
3,243.34
116
50
6170
Tree Maintenance
1176 Trees "R" Us Inc
16464
Ash Tree Removal Contract
2014 List 6/5/14
28,336.60
117
50
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022770965
Uniform and Mat Rental - 7/21
76.99
118
50
6195
Miscellaneous
Contractual Services
1074 Rosborough Partners Inc
89949
Bush Replacement at
Cumberland Station
06/25/2014
2,903.00
119
50
6195
Miscellaneous
Contractual Services
1074 Rosborough Partners Inc
90042
Annual Flowers Planted at NW
Hwy/Mt. Prospect 06/11-
06/27/2014
3,611.95
120
50
6195
Miscellaneous
Contractual Services
1178 Trugreen
22267358
2014 Fertilizer and Weed
Control -7/24
199.95
121
50
6195
M'scellaneous
Contractual Services
1178 Trugreen
21653845
2014 Fert'lizer and Weed
Control - 7/11/2014
3,139.72
* On-going City litigation items provided separately to the Cty Counci'
Page 6 of 24
City of Des Plaines
Warrant Register 08/18/2014
Vendor
oice Desc
Amo
122
50
6195
Miscellaneous
Contractual Services
2224 Midwest Lamp Recycling Inc
23251
Electronic Collection -
7/17/2014
2,391.71
123
50
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022774066
Uniform and Mat Rental
07/28/2014
76.99
124
50
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022774066
Uniform and Mat Rental
07/28/2014
141.92
125
50
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022770965
Uniform and Mat Rental - 7/21
158.81
126
50
6195
Miscellaneous
Contractual Services
1044 H&H Electric Co
23063
2014 Streetlight Maintenance -
5/28/14
391.01
127
50
6195
Miscellaneous
Contractual Services
1044 H&H Electric Co
23065
2014 Streetlight Maintenance -
5/29/14
1,307.40
128
50
6195
Miscellaneous
Contractual Services
1044 H&H Electric Co
23064
2014 Streetlight Maintenance -
5/29/14
1,398.95
129
50
6195
Miscellaneous
Contractual Services
1044 H&H Electric Co
23062
2014 Streetlight Maintenance -
5/6/14
601.50
130
50
6305
R&M Equipment
3213 Ehrhardt's RV Trailer Sales
25630
Repair on 07/14/2014 PW Red
Landscape Trailer
150.00
131
50
6305
R&M Equipment
1505 Clifford -Wald & Co
IN00084896
KIP 3000 Maintenance
Agreement 7/17-10/16/2014
205.00
132
50
6310
R&M Vehicles
1525 Hastings Air -Energy Control
152384
Replace Pressure Sensor
07/21/2014 - Engine 64
173.95
133
50
6310
R&M Vehicles
1643 Golf Mill Ford
521388
Engine Repair 07/11/2014 -
Police 52
117.95
134
50
6310
R&M Vehicles
1674 Spring -Align of Palatine, Inc
96825
Repair Spring 07/01/2014 - PW
240
1,365.13
135
50
6310
R&M Vehicles
4884 Hydraulic Pneumatic Corporation
24750
Repair Hydraulic Cylinder
07/30/2014 - PW 281
2,110.00
136
50
6315
City Hall
1025 Bedco Inc
19307
2014 HVAC Maintenance
7/18/14
385.00
137
50
6315
City Hall
1025 Bedco Inc
19309
2014 HVAC Maintenance-
7/21/14
440.00
138
50
6315
City Hall
1025 Bedco Inc
19324
2014 HVAC Maintenance-
7/22/14
677.70
139
50
6315
City Hall
1025 Bedco Inc
19297
Cooling Tower Chemicals for
2014
920.25
140
50
6315
City Hall
1025 Bedco Inc
19305
HVAC Maintenance - City Hall
07/16/2014
880.00
141
50
6315
City Hall
1025 Bedco Inc
19306
HVAC Maintenance - City Hall
07/09/2014
89.80
142
50
6315
Public Works
1237 Pro Line Door Systems Inc
71288
Overhead Door Repair at PW
7/24/14
1,305.17
143
50
6315
Fire Station #1
1237 Pro Line Door Systems Inc
71258
Overhead Door Repair 7/21/14
891.26
144
50
6315
Fire Station #1
4722 Hydrological Solutions Inc
CW2203 Balance
2 Replacement Flood Bladders
For Fire Station 1 on
07/23/2014
12,207.75
145
50
6315
Fire Station #1
1277 Overhead Door Solutions inc
8338
Bay Door Repair 07/18/2014 -
Fire Station 1
712.00
146
50
6315
Fire Station #1
1525 Hastings Air -Energy Control
152348
Replace Lower Flex of AC
07/18/2014 - Pre Station 1
517.95
147
50
6315
Fire Station #3
1525 Hastings Air -Energy Control
152385
Replace Lower Flex of AC
07/21/2014 - Fire House 3
391.95
' On-going City litigation items provided separate'y to the City Co ncil.
Page 7 of 24
City of Des Plaines
Warrant Register 08/18/2014
Vendor -f•
Amount
148
50
6315
Other
1025 Bedco Inc
19308
2014 HVAC Maintenance -
7/18/14
378.05
149
50
6315
Other
1025 Bedco Inc
19297
Cooling Tower Chemicals for
2014
920.25
150
50
6315
Other
1025 Bedco Inc
19305
HVAC Maintenance - City Hall
07/16/2014
880.00
151
50
6315
Other
1025 Bedco Inc
19306
HVAC Maintenance - City Hall
07/09/2014
89.80
152
50
7000
Office Supplies
1066 Office Depot
724227385001
Pens, Chair Cushion & Batteries
118.32
153
50
7020
Supplies - Safety
1703 Prosafety Inc
2/784780
30 Safety Vests
317.95
154
50
7025
Supplies - Custodial
1029 Cintas #22
022774067
Soap, Floor Cleaner, Paper
Towels, Etc.
137.24
155
50
7025
Supplies - Custodial
1029 Cintas #22
022770966
Custodial Supplies 07/21/2014
52.49
156
50
7030
Supplies - Tools &
Hardware
1013 Ace Des Plaines Inc
231828
Batteries - PW - Shop
19.97
157
50
7030
Supplies - Tools &
Hardware
1741 Praxair Distribution Inc
49980121
Acetylene Tank Rental 7/20/14
387.74
158
50
7035
Supplies - Equipment
R&M
1054 Lee Auto Parts
408-868933
Driveline - Fire 56
27.19
159
50
7035
Supplies - Equipment
R&M
1054 Lee Auto Parts
408-867974
3 -Brake Fluid - Fire 56
32.57
160
50
7035
Supplies - Equipment
R&M
1054 Lee Auto Parts
408-867991
Brake Hose, 14 Fuel Line - Fire
56
75.84
161
50
7035
Supplies - Equipment
R&M
1054 Lee Auto Parts
408-869737
Fuel Line - Fire E62
8.45
162
50
7035
Supplies - Equipment
R&M
1054 Lee Auto Parts
408-868572
2 Brake Line - Fire 56
4.86
163
50
7035
Supplies - Equipment
R&M
1670 Arlington Power Equipment Inc
604052
Starter Grip, V Belt - PW - 222
67.68
164
50
7035
Supplies - Equipment
R&M
1670 Arlington Power Equipment Inc
597809
Spacer - PW
20.40
165
50
7035
Supplies - Equipment
R&M
1670 Arlington Power Equipment Inc
603516
Roller Deck - PW Stock
19.65
166
50
7035
Supplies - Equipment
R&M
1670 Arlington Power Equipment Inc
603720
2 Fan Hub Assemblies, 2 Fans -
PW Stock
113.60
167
50
7035
Supplies - Equipment
R&M
2313 City Electric Supply (CES)
DEP/027118
2 Light Bulbs - Fire 81
55.56
168
50
7040
Supplies - Vehicle
R&M
1013 Ace Des Plaines Inc
231641
Bolts and Fasteners - PW
27.63
169
50
7040
Supplies - Vehicle
R&M
1013 Ace Des Plaines Inc
231717
2 Pk. Vinyl Letters/Num - PW
6.59
170
50
7040
Supplies - Vehicle
R&M
1053 Kimball Midwest
3686585
Cables, Nuts, Bolts, Misc - PW-
Shop Supplies
583.52
171
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-871041
Outer Tie Rod - PW 245
109.99
172
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-871503
Wiper Motor - Police 70
138.79
173
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-870826
Radiator - Police 1
170.09
174
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-871878
Seam Seal, Paint, Caulking Gun -
PW 360
27.46
" On-going City litigation terns provided separately to the City Council.
Page 8 of 24
City of Des Plaines
: Register 08/18/2014
Invoice
voice Desc
Amount
175
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-869669
24 ISO Heet, 12 Fuel Inj Cleaner
- PW Shop Stock
181.38
176
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-871958
2 Wiper Blades - Police 2
16.18
177
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-872054
Blower Motor - PW 260
19.99
178
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-872126
Brake Rotor, 2 Caliper, Gas
Magnum -PW 283
435.54
179
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-872107
Relay - Police 17
6.09
180
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-871062
Filters - 6 Oil, Air, 5 Fuel -
Police stock
114.49
181
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-870979
Upper/Lower Radiator Hose -
Police 1
52.98
182
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-871591
Fuel Cap - PW 295
13.69
183
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-859516
Compressor, Sensor - PW 312
242.78
184
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-854735
Belt Tensioner - PW 250
59.79
185
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-864384
Credit - Grease, Bolts, Grease
Gun
(50.75)
186
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-839069CR
Credit Due to Duplicate
Payment - PW
(255.77)
187
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-871064
Fuel Filter - Stock
14.12
188
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-872059
Credit - Idler Pulley - PW
(20.89)
189
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-864303
Grease, Bolts, Grease Gun, Etc.
for Stock
50.75
190
50
7040
Supplies - Vehicle
R&M
1062 NAPA of Des Plaines
520922
Brake Pads, Rotor - PW 311
66.98
191
50
7040
Supplies - Vehicle
R&M
1062 NAPA of Des Plaines
522507
Filters - Oil, Fuel, Air - PW 273 /
Stock
326.42
192
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-872263
Oil - Police 71
10.09
193
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-872202
3 -Sway Bar - Police 85/Stock
38.97
194
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-854428
24 - Brake Cleaner - PW
Supplies
57.60
195
50
7040
Supplies - Vehicle
R&M
1202 Standard Equipment Co
C94368
Bracket, Gutter Broom, Misc
Parts PW 333
4,565.74
196
50
7040
Supplies - Vehicle
R&M
1202 Standard Equipment Co
C91839
Fan - PW Sweeper 141
16,439.31
197
50
7040
Supplies - Vehicle
R&M
1526 Global Emergency Products Inc
AG40718
Motor Subassy 12 V - Fire E63
879.45
198
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-856107
Parking Brake Shoes - PW 210
37.99
199
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-856225
Fuel Cap - Police 59
12.39
200
50
7040
Supplies - Vehicle
R&M
1054 Lee Auto Parts
408-863880
Antifreeze - Fire - 64 Station 3
29.94
201
50
7040
Supplies - Vehicle
R&M
1643 Golf Mill Ford
358383P
2 Tubes, 3 Shaft, Hose - PW
251
635.34
• On-going City litigation items provided separate y to the Gty Counc.I.
Page 9 of 24
City of Des Plaines
Warrant Register 08/18/2014
_
Vendor _
Invoice
Invoice Desc WI qi
202
50
7040
Supplies - Vehicle
R&M
1643 Golf Mill Ford
358387P
2 Aerial Without Cable - Police
69 Stock
30.18
203
50
7040
Supplies - Vehicle
R&M
1643 Golf Mill Ford
357957P
Tube 2 Clamp, 2 Bushing - PW
283
83.20
204
50
7040
Supplies - Vehicle
R&M
1078 Acme Truck Brake & Supply Co
1242040022
Air Dryer, Misc Parts - PW
270/Stock
380.49
205
50
7040
Supplies - Vehicle
R&M
1078 Acme Truck Brake & Supply Co
1242110031
Deflector Bracket - PW 360
5.28
206
50
7040
Supplies - Vehicle
R&M
1202 Standard Equipment Co
C93124
Gutter Broom - PW 333
409.40
207
50
7040
Supplies - Vehicle
R&M
1673 Chicago Parts & Sound LLC
607815
Compressor, Accumulator, Misc
- Fire A71
332.96
208
50
7040
Supplies - Vehicle
R&M
1673 Chicago Parts & Sound LLC
609311
Compressor Tube - Fire A71
194.92
209
50
7040
Supplies - Vehicle
R&M
1674 Spring -Align of Palatine, Inc
97068
4 U -Bolts, 2 Center Bolts, 2
Springs - PW 245
531.07
210
50
7040
Supplies - Vehicle
R&M
1526 Global Emergency Products Inc
AG40722
Handle Paddle, Latch, Gasket
Paddle - Fire E62
144.75
211
50
7040
Supplies - Vehicle
R&M
1535 Wipeco Inc
0049840 -IN
Rags - PW Shop
570.00
212
50
7040
Supplies - Vehicle
R&M
1643 Golf Mill Ford
358184P
Switch - PW 251
35.22
213
50
7040
Supplies - Vehicle
R&M
1710 Cumberland Servicenter Inc
333463
Safety Lane - PW 270
23.50
214
50
7040
Supplies - Vehicle
R&M
1739 Morton Grove Automotive Inc
54246
Pump - Fire E63 Replace
Solinad Switch Fire Tower 63
315.50
215
50
7040
Supplies - Vehicle
R&M
2028 Northwest Electrical Supply
17170717
4 Lamps - Fire - 81
86.10
216
50
7040
Supplies - Vehicle
R&M
1643 Golf MiII Ford
CM357957P
Credit - Plunger - PW 283
(16.24)
217
50
7040
Supplies - Vehicle
R&M
1643 Golf Mill Ford
CM337567P
Credit for Returned Part - PW
(6.40)
218
50
7040
Supplies - Vehicle
R&M
1673 Chicago Parts & Sound LLC
608680
Filters, Element Gasket Kit -
Police Stock
530.16
219
50
7040
Supplies - Vehicle
R&M
3518 O'Reilly Auto Parts
2479-196481
Idler Pulley - PW - Engineering
20.98
220
50
7040
Supplies - Vehicle
R&M
3518 O'Reilly Auto Parts
2479-197764
5 Ball Joint, Stabilizer - PW 251
738.80
221
50
7040
Supplies - Vehicle
R&M
4280 Rush Truck Centers of Illinois Inc
12205174
Bracket - PW 270
152.29
222
50
7040
Supplies - Vehicle
R&M
4328 Batteries Pius Bulbs
490-232820
7 -12V Batteries - PW Stock
648.70
223
50
7040
Supplies - Vehicle
R&M
1674 Spring -Align of Palatine, Inc
97089
2 Shackle, 2 Bolts w/Nuts and
Washers PW 245
78.18
224
50
7040
Supplies - Vehicle
R&M
1699 Metal Supermarkets
951-57271
Steel Sheet - PW 360
115.40
225
50
7045
Supplies - Building
R&M
1018 Anderson Lock Company LTD
0849199
3 Keys- Clerk/911
16.50
226
50
7045
Supplies - Building
R&M
1057 Menards
40810
Primer - Finance
27.96
227
50
7045
Supplies - Building
R&M
1057 Menards
40765
2 Doors, Molding, Stain, Shims -
Finance
269.10
228
50
7045
Supplies - Bui:ding
R&M
1057 Menards
40687
Paint, Misc Painting Supplies -
Finance
107.14
' On -gong City ',ligation items provided separately to the City Council.
Page 10 of 24
City of Des Plaines
Warrant Register 08/18/2014
On-going City litigation items provided separate;y to the City Counci..
Page 11 of 24
Vendor
Invoice
voice Desc
Amount
229
50
7045
Supplies - Building
R&M
1057 Menards
41066
Frame, Shims, Adhesive
18.42
230
50
7045
Supplies - Building
R&M
1057 Menards
40541
Conduit, Metal Studs, Screws -
Finance
70.89
231
50
7045
Supplies - Building
R&M
1057 Menards
40546
Credit Drywall - Building
Supplies
(39.84)
232
50
7045
Supplies - Building
R&M
1057 Menards
40551
Drywall - Finance
24.42
233
50
7045
Supplies - Building
R&M
1057 Menards
40393
3 Steel Studs, Faucet, Misc -
Finance
35.00
234
50
7045
Supplies - Building
R&M
1057 Menards
41085
4 Units Paint, Fuel for Nail Gun
109.84
235
50
7045
Supplies - Building
R&M
1527 Sherwin Williams
0398-8
3 Gallons of Paint for PW
118.17
236
50
7045
Supplies - Building
R&M
1550 Addison Building Material Co
779841
Lumber & Metal Studs -
Finance
46.09
237
50
7045
Supplies - Building
R&M
2480 Just Faucets
157823
2 Faucet - City Hall
138.88
238
50
7045
Supplies - Building
R&M
1057 Menards
40353
16- Drywall, Metal Studs,
Outlets, Wire - Finance
231.90
239
50
7045
Supplies - Building
R&M
1057 Menards
40229
2 Pipes, 2 Couplings, 2 Elbows
127.08
240
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
46978MB
2014 Hot Mix Asphalt Purchase
7/18 R-83-14
252.00
241
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
47041MB
2014 Hot Mix Asphalt Purchase-
7/21 R-83-14
47.50
242
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
4708MB
2014 Hot Mix Asphalt Purchase-
7/22/14 R-83-14
1,264.00
243
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
47154M8
2014 Hot Mix Asphalt Purchase-
7/24, R-83-14
344.00
244
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
47119MB
2014 Hot Mix Asphalt Purchase-
7/23, R-83-14
663.00
245
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
47189MB
Hot Mix Asphalt - 07/25/14 R-
83-14
528.50
246
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
46858MB
Hot Mix Asphalt - 07/15/14 R-
83-14
590.50
247
50
7055
Supplies - Street R&M
1086 Arrow Road Construction
46942MB
Hot Mix Asphalt - 07/17/14 R-
83-14
871.50
248
50
7120
Gasoline
1014 Al Warren Oil Company Inc
10855371
Unleaded Fuel Purchase
07/21/2014
11,780.37
249
50
7130
Diesel
1014 Al Warren Oil Company Inc
10855372
Diesel Fuel Purchase
07/21/2014
5,821.02
250
50
7140
Electricity
1033 ComEd
2607132134-07/14
Electricity 06/06/14-07/08/14
180.49
251
50
7140
Electricity
1033 ComEd
0459113083-07/14
Electricity 06/18/14-07/17/14
8,448.18
252
50
7140
Electricity
1033 ComEd
4974507003-07/14
Electricity 06/09/14-07/10/14
343.81
253
50
7300
Uniforms
1705 Sears Commercial One
T000010
Credit - PW - Streets and
Grounds
(9.88)
254
50
7300
Uniforms
1705 Sears Commercial One
T000017
Credit - PW - Streets and
Grounds
(10.30)
255
50
7300
Uniforms
1705 Sears Commercial One
T020227
1 Pair Shoes - Streets &
Grounds
111.55
On-going City litigation items provided separate;y to the City Counci..
Page 11 of 24
City of Des Plaines
Warrant Register 08/18/2014
262
Police Department
Vendor
Invoice
T646215
Invoice Desc
Amount
256
50
7300
Uniforms
1705 Sears Commercial One
4 Pair Jeans for Uniforms -
Streets & Grounds
107.96
257
50
7300
Uniforms
1705 Sears Commercial One
T859223
1 Pair Shoes - Streets &
Grounds
154.05
258
50
7320
Equipment < $5,000
1013 Ace Des Plaines Inc
232349
5/8" Drill Bit - PW - Shop
18.09
259
50
7320
Equipment < $5,000
1450 Terrace Supply Co
418464
Shop Tools - PW
488.56
260
Total 50 - Public Works & Engineering
9728597066
139,939.52
262
Police Department
263
60
5310
Membership Dues
1724 IL Law Enforcement Alarm System
DUES4043
ILEAS Annual Membership
Dues Sept 2014 -Sept 2015
360.00
264
60
5325
Training
2391 IL Assoc of Technical Accident
Investigators
09/15/2014
Accident Investigation Training
Conference Sept 15-19, 2014
300.00
265
60
5325
Training
1239 Public Agency Training Council
180756
Arson Class Sept 3-5, 2014 (1)
Attendee
295.00
266
60
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
250.39
267
60
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
382.26
268
60
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
1,366.16
269
60
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
588.17
270
60
6195
Miscellaneous
Contractual Services
1572 LexisNexis Risk Data Management
Inc
1037713-
20140630
Investigations Database June
2014
351.65
271
60
6195
Miscellaneous
Contractual Services
1077 Shred -it USA - Chicago
9403916644
Shredding Services at PD July
15, 2014
110.98
272
60
6195
Miscellaneous
Contractual Services
1077 Shred -it USA - Chicago
9403948114
Shredding Services at PD July
22, 2014
102.59
273
60
6195
Miscellaneous
Contractual Services
1077 Shred -it USA - Chicago
9403929586
Shredding Console Delivery July
17, 2014
75.00
274
60
6195
Miscellaneous
Contractual Services
1817 Aftermath Inc
JC2014-3446
Bio -Hazard Cleaning Squad #67
July 15, 2014
105.00
275
60
7000
Office Supplies
1389 Garvey's Office Products
PINV806159
Tape, Batteries, Pens, Markers
140.74
276
60
7000
Office Supplies
1389 Garvey's Office Products
PINV807297
2 Reams of Green Copy Paper
17.58
277
60
7000
Office Supplies
1076 Sam's Club Direct
0967
Copy Paper, Paper Clips, Post -It
Notes
389.47
278
Total 60 - Police Department
4,834.99
280
'
Emergency Management Agency
281
65
6015
Communication
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
263.56
Services
07/13/2014
282
65
7200
Other Supplies
1643 Golf Mill Ford
357623P
3 Keys for Volunteers Vehicles
215.88
283
65
7200
Other Supplies
4092 FulLife Safety Center
26298
24 Wand Flashlights for
119.28
Volunteers
284
65
7300
Uniforms
1236 Proforma
0718002179
20 Uniform Shirts for Fire Corps
699.20
Volunteers
285
65
7300
Uniforms
4092 Fuilife Safety Center
26119
48 Uniform Shirts for Fire Corps
325.40
Volunteers
On-going City itigation items provided separately to the City Counc',I.
Page 12 of 24
City of Des Plaines
Warrant Register 08/18/2014
290
Vendor
Invoice voice Des ' Amoun.
286
65y
7550
Miscellaneous
Expenses
1076 Sam's Club Direct
4906
Ice for Volunteers Rehab
07/16/2014
31.80
287
65
7550
Miscellaneous
Expenses
1076 Sam's Club Direct
4908
Water & Gatorade for
Volunteers Rehab 07/16/2014
219.76
288
Total 65 - Emergency Management Agency
Training
1,874.88
290
Fire Department
291
70
5325
Training
3515 Across the Street Productions
12-2082
Hazard Zone Management 50-
Hour Online Training -10 FFs
3,465.00
292
70
5325
Training
3515 Across the Street Productions
12-2108
Hazard Zone Management 50-
Hour Online Training -1 Add'I FF
346.50
293
70
5325
Training
4914 Tinley Park , Village of
14-0003
Nozzle Forward Class 08/14-
08/15/2014 (1) Attendee
175.00
294
70
5325
Training
1551 IL Fire Inspectors Assoc
16213
(2) Adv Legal Aspects Class
09/17/2014
190.00
295
70
5345
Post -Employment
Exams
1015 Alexian Brothers Corporate Health
Svcs
533932
5 Annual Physicals 07/01,
07/02, 07/07, 07/09 &
07/21/2014
1,311.00
296
70
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
240.16
297
70
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
736.86
298
70
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
135.14
299
70
6110
Printing Services
1611 Allegra Marketing, Print & Mail
74373
60 Pocket Paramedic SOP
Books
237.00
300
70
6305
R&M Equipment
1519 Sensit Technologies
0198551 -IN
Repairs To HazMat Sensors
07/25/2014
321.44
301
70
6305
R&M Equipment
1519 Sensit Technologies
0198552 -IN
Air Monitor Tube Repairs
07/25/2014
78.00
302
70
6305
R&M Equipment
2501 Fire Service Management LLC
14042
2 Repairs & Cleaning Of
TurnOut Gear 07/09/2014
374.61
303
70
7000
Office Supplies
1220 Runco Office Supply
582737-0
6 2 -Tier Literature Holders
89.25
304
70
7000
Office Supplies
1066 Office Depot
721781676001
Paper Clips & Binder Clips
14.17
305
70
7025
Supplies - Custodial
1304 HP Products
12038917
6 Deodorizing Urinal Screens
7.80
306
70
7035
Supplies - Equipment
R&M
1013 Ace Des Plaines Inc
232446
Fittings For Coffee Maker-Sta 2
11.71
307
70
7035
Supplies - Equipment
R&M
1013 Ace Des Plaines Inc
232450
Fitting For Coffee Maker-Sta 2
5.42
308
70
7200
Other Supplies
1147 Zoll Medical Corp
2144948
5 Replacement Batteries For
Cardiac Monitors
622.63
309
70
7200
Other Supplies
1306 Henry Schein Inc
1416851-01
Intermediate Trauma Bag
297.00
310
70
7200
Other Supplies
1306 Henry Schein Inc
16933983
Credit For Return Of Naloxone
(199.50)
311
70
7200
Other Supplies
1571 Welding Industrial Supply Corp
1643514
Oxygen Cylinder June 2014
165.53
312
70
7200
Other Supplies
1747 Murphy's Contractors Equipment
Inc
168559
3-14" Metal Cutting Saw Blades
428.00
313
70
7200
Other Supplies
1747 Murphy's Contractors Equipment
169027
4 Carbide Tip Saw Blades
196.00
314
70
7200
Other Supplies
1046 Hinckley Spring Water Co
10804116 071914
Water Supply (Credit)
07/15/2014
(6.62)
On-going City litigattion Items provided separately to the C ty Council.
Page 13 of 24
City of Des Plaines
Warrant Register 08/18/2014
L _
Vendor. -
Invoice
9491093820
Invoice Desc . . _
2 Boxes Ear Plugs & Labels
Amount
106.06
315
70
7300
Uniforms
1043 Grainger
316
70
7320
Equipment < $5,000
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
187.49
317
70
7320
Equipment < $5,000
1076 Sam's Club Direct
2230
Purchased Repl Microwave-Sta
2
149.98
318
70
7320
Equipment < $5,000
2440 DJS Scuba Locker Inc
3836
Dry Suit With Latex Hood &
Suspenders
1,708.95
319
70
7320
Equipment < $5,000
2440 DJS Scuba Locker Inc
3837
Dry Suit With Latex Hood &
Suspenders
1,708.95
320
70
7320
Equipment < $5,000
3727 Northern Safety Company Inc
900989581
24 Neoprene HazMat Gloves
153.36
321
Total 70 - Fire Department
6150
13,256.89
323
Overhead
324
90
6195
Miscellaneous
Contractual Services
1022 Azavar Technologies
10298
Utility Tax Audit for July 2014
2,234.70
325
Total 90 - Overhead
6150
2,234.70,
327 Total 100 - General Fund
205,162.07
330
Fund: 201- TIF Al Downtown Fund
331
00
6145
Custodial Services
1227 Perfect Cleaning Service
38827
Custodial Services July 2014
1,666.66
332
00
6150
City Maintenance
1074 Rosborough Partners Inc
90292
Landscaping City Hall
07/15/2014
360.00
333
00
6150
City Maintenance
1074 Rosborough Partners Inc
90293
Ellinwood Ave - Landscaping
336.00
334
00
6150
City Maintenance
1074 Rosborough Partners Inc
90291
Northwest Hwy- Landscaping
07/15/2014
1,173.00
335
00
6150
City Maintenance
1074 Rosborough Partners Inc
90294
Metro Square - Landscaping
07/15/2014
253.00
336
00
6150
City Maintenance
1074 Rosborough Partners Inc
90290
Metra Station - Landscaping
07/15/2014
215.00
337
00
6150
City Maintenance
1074 Rosborough Partners Inc
90289
Library Plaza - Landscaping
07/15/2014
242.00
338
00
6195
Miscellaneous
Contractual Services
1029 Cintas #22
022770963
Mat Rental - City Hall 7/21/14
30.42
339
00
6195
Miscellaneous
Contractual Services
1515 White Way Sign & Maintenance Co
CD2008094385
Electric Sign Maintenance - July
71.67
340
00
6195
Miscellaneous
Contractual Services
1544 Fox Valley Fire & Safety
845202
Repair Sprinkle System
07/03/2014 - Municipal Garage
506.00
341
00
7140
Electricity
1033 ComEd
5310658082-07/14
Electricity 06/10/14-07/10/14
37.64
342
00
7140
Electricity
1033 ComEd
5310657021-07/14
Electricity 06/10/14-07/10/14
44.02
343
00
7140
Electricity
1033 ComEd
0392121005-07/14
Electricity 06/09/14-07/09/14
155.32
344
00
7140
Electricity
1033 ComEd
6045062008-07/14
Electricity 06/09/14-07/09/14
96.49
345
00
7140
Electricity
1033 ComEd
0237106099-07/14
Electricity 06/10/14-07/10/14
298.21
346
00
7140
Electricity
1033 ComEd
0445091056-07/14
Electricity 06/09/14-07/09/14
245.33
347
Total 00 - Non Departmental
5,730.76
On -gong City litigation items provided separate'y to the City Council.
Page 14 of 24
City of Des Plaines
Warrant Register OW Q/7n1 n
Vendor
Invoice
Invoice Desc
Amount
349
Total 201 - TIF #1 Downtown Fund 5,730.76
352
Fund: 204 - TIF #4 Five Comers Fund
353
00
8100
Improvements
1067 Orange Crush
2013 -A -P9
2013 CIP St & Utility
Improvements 06/05-
07/25/2014
137,314.28
354
Total 00 - Non Departmental
4581 G&M Cement Construction Inc
137,314.28
356 Total 204 - TIF #4 Five Corners Fund
137,314.28
357
Fund: 206 - TIF #6 Mannheim/Higgins Fund
358
00
6005
Legal Fees
3447 Holland & Knight LLP
3070849
6-14 Non -Retainer TIF #6
Matters
5,282.50
359
Total 00 - Non Departmental
6155
5,282.50
361 Total 206 - TIF #6 Mannheim/Higgins Fund
5,282.50
364
Fund: 230 - Motor Fuel Tax Fund
365
00
6000
Professional Services
1120 Chicago Testing Laboratory Inc
14EG70902
2014 CIP Concrete
Geotechnical Testing 06/02-
06/27/2014
2,447.50
366
00
6155
Sidewalk
Improvements
4581 G&M Cement Construction Inc
2014-0-P3
2014 CIP Concrete
Improvements 07/01-
07/31/2014
265,629.24
367
00
7140
Electricity
1033 ComEd
3471079047-07/14
Electricity 06/10/14-07/10/14
35.72
368
00
7140
Electricity
1033 ComEd
2644104014-07/14
Electricity 06/09/14-07/08/14
258.68
369
00
7140
Electricity
1033 ComEd
1273119011-07/14
Electricity 06/06/14-07/08/14
1,724.72
370
00
7140
Electricity
1033 ComEd
2943015087-07/14
Electricity 06/20/14-07/22/14
16,932.06
371
00
7140
Electricity
1033 ComEd
0193753007-07/14
Electricity 06/13/14-07/15/14
81.74
372
00
7140
Electricity
1033 ComEd
0725000037-07/14
Electricity 06/10/14-07/10/14
19.24
373
00
7140
Electricity
1033 ComEd
3657136067-07/14
Electricity 06/09/14-07/10/14
224.09
374
00
8100
Improvements
4581 G&M Cement Construction Inc
2014-0-P3
2014 CIP Concrete
Improvements 07/01-
07/31/2014
60,012.63
375
Total 00 - Non Departmental
347,365.62
377
Total 230 - Motor Fuel Tax Fund
347,365.62
380
Fund: 240 - CDBG Fund
381
00
6555
Subsidy - Emergency
Shelter
1170 Harbour Inc, The
Apr -Jun 2014 E
Comprehensive Services to
Homeless Youth April -June
2014
110.00
382
00
6560
Subsidy - Shared
Housing
1169 Center of Concern
Apr -Jun 2014 S
Applicant Screening, Matching,
and Monitoring April -June
2014
1,550.00
383
00
6565
Subsidy - Day Care
Assistance
1104 CEDA Northwest Self-help Center
Inc
Apr -Jun 2014 D
Child Care April -June 2014
1,916.00
384
00
6570
Subsidy - Residential
Rehab
1264 North West Housing Partnership
Apr -Jun 2014 HR
Home Repair Program April-
June 2014
2,700.00
On-going City litigation items provided separateiy to the City Council
Page 15 of 24
City of Des Plaines
egister 08/18/2014
Invoice
Invoice Des
Amount
385
00
6570
Subsidy - Residential
Rehab
1264 North West Housing Partnership
Apr -Jun 2014 H
Homebuyer Education
Workshop April -June 2014
500.00
386
00
6580
Subsidy - Housing
Counsel
1104 CEDA Northwest Self-help Center
Inc
Apr -Jun 2014 H
Housing Counseling April -June
2014
1,400.00
387
00
6585
Subsidy - Homeless
Prevention
1169 Center of Concern
Apr -Jun 2014 H
Case Management and Direct
Client Assistance April -June
2014
1,758.00
388
00
6590
Subsidy - Employment
Counseling
1104 CEDA Northwest Self-help Center
Inc
Apr -Jun 2014 S
Senior Employment April -June
2014
1,430.00
389
00
6595
Subsidy - Affordable
Housing
1104 CEDA Northwest Self-help Center
Inc
Apr -Jun 2014 A
Transitional Living April -June
2014
500.00
390
Total 00 - Non Departmental
407
11,864.00
392 Total 240 - CDBG Fund
11,864.00
394
Fund: 250 - Grant Projects Fund
395
00
6000
Professional Services
4908 John Nelson - Architect, Inc.
May 20, 2014
Retainer For Architect For
Garage Lean -To Sta 3 -
Reimbursed
1,200.00
396
Total 00 - Non Departmental
7300
1,200.00
398 Total 250 - Grant Projects Fund
1,200.00
401
Fund: 260 - Asset Seizure Fund
402
00
5325
Training
4651 Perspectives
78833
Training for 911 Dispatchers
July 14, 2014
1,300.00
403
00
7300
Uniforms
3014 Motorola Solutions Inc
13020190
25 Portable Radio Holders
666.25
404
00
7320
Equipment < $5,000
1118 Chicago Communications LLC
262243
20 Earpieces for Portable
Radios
398.00
405
00
8020
Vehicles
1745 Suburban Accents Inc
21306
Decals for Squad Cars - Stock
88.00
406
00
8020
Vehicles
1745 Suburban Accents Inc
21295
Graphics for EMA Squad
575.00
407
Total 00 - Non Departmental
3,027.25
409
N/A
2484
Seized/Pending
1320 IL State Police
14-06610
Forfeiture Award
347.00
Const. Observation 2013 CIP
Cont B 05/26-06/22/2014
32,160.50
417
Forfeit
6015
Communication
Services
1552 Verizon Wireless
9728597066
410
Total N/A
418
347.00
412
Total 260 - Asset Seizure Fund
3,374.25
415
Fund: 400 - Capital Projects Fund
416
00
6000
Professional Services
1394 Gewalt Hamilton Associates Inc
4684.400-8
Const. Observation 2013 CIP
Cont B 05/26-06/22/2014
32,160.50
417
00
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
218.13
418
00
8100
Improvements
1067 Orange Crush
2013 -A -P9
2013 CIP St & Utility
Improvements 06/05-
07/25/2014
217,455.29
419
00
8100
Improvements
1067 Orange Crush
2014 -A -P2
Construction -2014 CIP St &
Utility 06/27-07/18/2014
67,149.72
420
00
8100
Improvements
1067 Orange Crush
2014 -C -P2
Construction 2014 CIP Street &
Utility 07/01-07/29/2014
114,317.31
On-going City litigation items provided separate y to the City Courcil.
Page 16 of 24
City of Des Plaines
Warrant Register 08/18/2014
Invoice Desc_
Amount
421
00 8100
Improvements 1364 Martam Construction
2013 -D -P5
2013 CIP Rear Yard Drainage
Improv 07/01-07/31/2014
3,282.48
422
Total 00 - Non Departmental
Dell Latitude E7440 Laptop for
6th Floor
434,583.43
424 Total 400 - Capital Projects Fund
434,583.43
427
Fund: 420 - IT Replacement Fund
428
00
8005
Computer Hardware
1035 Dell Marketing LP
XJFRR5RM4
Dell Latitude E7440 Laptop for
6th Floor
1,597.39
429
00
8005
Computer Hardware
1035 Dell Marketing LP
XJFWRP924
2 External Laptop Drives & 1
Laptop Case
150.77
430
00
8005
Computer Hardware
4288 Burwood Group Incorporated
INV20784
Purchase of Cisco Switches &
Servers R-127-14
15,792.80
431
00
8005
Computer Hardware
4288 Burwood Group Incorporated
INV20785
Purchase of Cisco Switches &
Servers R-127-14
17,995.12
432
Total 00 - Non Departmental
6015
35,536.08
434
Total 420 - IT Replacement Fund
35,536.08
435
Fund: 500 - Water/Sewer Fund
436
00
4601
New Construction -
Sale of Water
4920 HR Stewart Plumbing Inc.
20140300001
Hydrant Refund 07/29/2014
(41.18)
437
00
5325
Training
1252 NIPSTA
12670
Supervisor Training 5/15/2014
(2 Attendees)
100.00
438
00
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
625.28
439
00
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
180.13
440
00
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
98.05
441
00
6180
Water Sample Testing
1642 Suburban Laboratories, Inc
114037
Water Testing 7/10
576.00
442
00
6195
Miscellaneous
Contractual Services
1019 Anderson Pest Solutions
3046497
Pest Control - July - Sewer
185.00
443
00
6305
R&M Equipment
1225 Patten Industries Inc
PM600234460
Annual Water Plant Testing
06/25/2014
2,976.00
444
00
6305
R&M Equipment
1225 Patten Industries Inc
PM600234461
Annual Water Plant Generator
Testing 06/25/2014
158.00
445
00
6505
Subsidy - Sewer
Lateral Program
4896 Czech, Josephine
SLP14-029
Sewer Rebate 7/24/2014
2,000.00
446
00
6505
Subsidy - Sewer
Lateral Program
4897 Woods, Michael
SLP14-031
Sewer Rebate 7/24/2014
100.00
447
00
6505
Subsidy - Sewer
Lateral Program
4898 Kilikev'ce, Shawn
SLP14-025
Sewer Rebate 6/24/2014
2,000.00
448
00
6510
Subsidy - Flood
Assistance
4890 Rumisek, Edward
FRP14-043
Flood Rebate 7/23/2014
429.00
449
00
6510
Subsidy - Flood
Assistance
4891 Beck, Edward
FRP14-041
Flood Rebate 7/23/2014
2,000.00
450
00
6510
Subsidy - Flood
Assistance
4892 Berry, Justin
FRP14-040
Flood Rebate 7/23/2014
2,000.00
• On-going City litigation items provided separately to the City Courcil.
Page 17 of 24
City of Des Plaines
Register 08/18/2014
• On-going City litigation items provided separate'y to the City Counc 1.
Page 18 of 24
,
Invoice
FRP14-044
Invoice Desc__
Flood Rebate 7/17/2014
_. _� Amount
1,975.50
451
00
6510
Subsidy - Flood
Assistance
4893 Strand, Ursula
452
00
7020
Supplies - Safety
1703 Prosafety Inc
2/784110
4 Pair Safety Boot, 1 Case Blue
Marking Flags
488.00
453
00
7030
Supplies - Tools &
Hardware
1013 Ace Des Plaines Inc
232364
15Qt. Bucket
10.85
454
00
7030
Supplies - Tools &
Hardware
1047 Home Depot Credit Svcs
7084088
2 - Pushbrooms, Aluminum
Scoop, Sealant
114.01
455
00
7030
Supplies - Tools &
Hardware
1057 Menards
40666
Hammer Drill Bit, 2 Propane
Gas, 3 HD Magnet, Etc.
57.27
456
00
7030
Supplies - Tools &
Hardware
1057 Menards
41044
25 Hooks, Chisel, Nylon Brush,
Drill Bit, Seal n Save
59.52
457
00
7050
Supplies - Streetscape
1757 JCK Contractors Inc
15010
40 Cu. Yds. Topsoil
650.00
458
00
7070
Water Meters
1303 HD Supply Waterworks LTD
C694071
(1) 6" Water Meter
3,675.00
459
00
7070
Other
1047 Home Depot Credit Svcs
9011916
4 Bags of Concrete
15.81
460
00
7070
Other
1057 Menards
40703
4- Galvanized Reducers
8.36
461
00
7070
Other
1072 Prairie Material Sales Inc
885670567
2 Cu. Yds. Concrete
278.00
462
00
7070
Other
1072 Prairie Material Sales Inc
885688884
1.25 Cu.Yds Concrete
164.38
463
00
7070
Other
1072 Prairie Material Sales Inc
885665491
4.5 Cu. Yds. Concrete
656.75
464
00
7070
Other
1303 HD Supply Waterworks LTD
C679001
12 - Curb Box Repair Parts
308.22
465
00
7070
Other
1303 HD Supply Waterworks LTD
C719591
2 - Hydraulic Wrenches
85.88
466
00
7070
Other
3217 Ozinga Ready Mix Concrete Inc
438466
3 Cu.Yds. Concrete
456.00
467
00
7075
Supplies - Sewer
System Maintenance
3214 Kieft Brothers Inc
203760
4 - Flat Top Covers for Stock
550.00
468
00
7075
Supplies - Sewer
System Maintenance
3214 Kieft Brothers Inc
203354
720 - Cement Brinks for Stock
532.80
469
00
7075
Supplies - Sewer
System Maintenance
3214 Kieft Brothers Inc
203846
35 - 1" Concrete Ring, 14 - 3"
Concrete Ring, 6 Flat Top
Covers
2,077.35
470
00
7075
Supplies - Sewer
System Maintenance
4093 HDS White Cap Construction
Supply
10001945889
3 Bundles of Concrete Forming
Stakes
64.38
471
00
7120
Gasoline
1014 Al Warren Oil Company Inc
10855371
Unleaded Fuel Purchase
07/21/2014
2,617.86
472
00
7120
Gasoline
1014 Al Warren Oil Company Inc
10855371
Unleaded Fuel Purchase
07/21/2014
1,963.39
473
00
7130
Diesel
1014 Al Warren Oil Company Inc
10855372
Diesel Fuel Purchase
07/21/2014
1,293.56
474
00
7130
Diesel
1014 Al Warren Oil Company Inc
10855372
Diesel Fuel Purchase
07/21/2014
970.17
475
00
7140
Electricity
1033 ComEd
3240002012-06/14
Electricity 05/30/14-06/30/14
137.36
476
00
7140
Electricity
1033 ComEd
2038128006-07/14
Electricity 06/05/14-07/08/14
49.98
477
00
7140
Electricity
1033 ComEd
6331089024-07/14
Electricity 06/04/14-07/08/14
356.57
478
00
7140
Electricity
1033 ComEd
0096017042-07/14
Electricity 06/09/14-07/10/14
1,625.96
479
00
7140
Electricity
1033 ComEd
5814097012-07/14
Electricity 06/10/14-07/10/14
72.09
480
00
7140
Electricity
1033 ComEd
5060090016-07/14
Electricity 06/11/14-07/11/14
225.63
481
00
7140
Electricity
1033 ComEd
0575134020-07/14
Electricity 06/04/14-07/07/14
210.51
482
00
7140
Electricity
1033 ComEd
4995025051-07/14
Electricity 06/09/14-07/09/14
37.88
• On-going City litigation items provided separate'y to the City Counc 1.
Page 18 of 24
Amount
483
00
7140
Electricity
1033 ComEd
4436122006-07/14
Electricity 06/18/14-07/18/14
2,097.32
484
00
7140
Electricity
1033 ComEd
3461136053-07/14
Electricity 06/09/14-07/08/14
28.05
485
00
7140
Electricity
1033 ComEd
3526009006-07/14
Electricity 06/09/14-07/10/14
123.77
486
00
7140
Electricity
1033 ComEd
0640144010-07/14
Electricity 06/09/14-07/10/14
104.65
487
00
7140
Electricity
1033 ComEd
2148094073-07/14
Electricity 06/11/14-07/11/14
48.82
488
00
7140
Electricity
1033 ComEd
0762050019-07/14
Electricity 06/11/14-07/11/14
18.69
489
00
7140
Electricity
1033 ComEd
0718079040-07/14
Electricity 06/09/14-07/09/14
31.34
490
00
7140
Electricity
1033 ComEd
2382141015-07/14
Electricity 06/09/14-07/09/14
32.63
491
00
7140
Electricity
1033 ComEd
1602149012-07/14
Electricity 06/06/14-07/08/14
242.55
492
00
7140
Electricity
1033 ComEd
2902009038-07/14
Electricity 06/04/14-07/08/14
222.58
493
00
7140
Electricity
1033 ComEd
6152054027-07/14
Electricity 06/09/14-07/09/14
14,277.61
494
00
7140
Electricity
1033 ComEd
522273006-07/14
Electricity 06/04/14-07/08/14
186.39
495
00
7140
Electricity
1033 ComEd
5646761001-07/14
Electricity 06/05/14-07/07/14
29.80
496
00
7140
Electricity
1033 ComEd
3526170000-07/14
Electricity 06/04/14-07/07/14
58.67
497
00
7150
Water Treatment
Chemicals
2661 Hach Company
8925583
DPD Free Chlorine - Water
Treatment
372.47
498
00
7300
Uniforms
1705 Sears Commercial One
T216063
2 Pair Jeans & 3 Shirts for
Uniforms - Sewer
140.97
499
00
8100
Improvements
1067 Orange Crush
2013 -A -P9
2013 CIP St & Utility
Improvements 06/05-
07/25/2014
(195,009.26)
500
00
8100
Improvements
1067 Orange Crush
2014 -A -P2
Construction -2014 CIP St &
Utility 06/27-07/18/2014
187,933.59
501
Total 00 - Non Departmental
46,115.96
503
30
6015
Communication
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
18.01
Electricity 06/09/14-07/09/14
221.78
512
Services
7140
Electricity
07/13/2014
0354464001-07/14
504
30
7500
Postage & Parcel
1041 Federal Express
2-725-80749
Delivery Service 06/24-
113.43
Electricity 06/10/14-07/10/14
22.32
514
00
7140
Electricity
07/17/2014
4722388001-07/14
505
Total 30 - Finance
515
131.44
507 Total 500 - Water/Sewer Fund
L
46,247.40
510
Fund: 510 - City Owned Parking Fund
511
00
7140
Electricity
1033 ComEd
5310303000-07/14
Electricity 06/09/14-07/09/14
221.78
512
00
7140
Electricity
1033 ComEd
0354464001-07/14
Electricity 06/09/14-07/09/14
2,890.41
513
00
7140
Electricity
1033 ComEd
4974385007-07/14
Electricity 06/10/14-07/10/14
22.32
514
00
7140
Electricity
1033 ComEd
4722388001-07/14
Electricity 06/09/14-07/09/14
17.63
515
00
7140
Electricity
1033 ComEd
4791127023-07/14
Electricity 06/10/14-07/10/14
2,647.63
516
00
7140
Electricity
1033 ComEd
2239082030-07/14
Electricity 06/10/14-07/10/14
871.36
517
Total 00 - Non Departmental
6,671.13
519 Total 510 - City Owned Parking Fund
6,671.13
On-going City itigatlon items provided separately to the City Council.
Page 19 of 24
Amount
522
Fund: 520 - Metra Leased Parking Fund
530
00
523
00 7140 Electricity
1033 ComEd
5310666002-07/14
Electricity 06/10/14-07/10/14
1,160.51
524
Total 00 - Non Departmental
6015
Communication
Services
1552 Verizon Wireless
1,160.51
526 Total 520 - Metra Leased Parking Fund
1,160.51
529
Fund: 590 - DPECC - DP Emergency Comm Center
530
00
6005
Legal Fees
3447 Holland & Knight LLP
3070860
6-14 Non -Retainer ETSB
Restructuring
360.00
531
00
6015
Communication
Services
1552 Verizon Wireless
9728597066
Cell Phone Service 06/14-
07/13/2014
171.91
532
00
6015
Communication
Services
1265 Northern Illinois Police Alarm Sys
9725
Language Lines Translation
Services June 2014
115.20
533
00
6015
Communication
Services
1265 Northern Illinois Police Alarm Sys
9711
Language Lines Translation
Service April/May 2014
405.80
534
00
6110
Printing Services
1119 Chicago Office Technology Group
330903
Copy Fees 223272A 6/22/14 to
7/22/14
101.77
535
00
6195
Miscellaneous
Contractual Services
1077 Shred -it USA - Chicago
9403939827
Shredding Service 7/21/14
44.80
536
00
6305
R&M Equipment
1621 AT&T Global Services Inc
SB806042
Viper Telephone Maintenance
8/3/14 to 9/2/14
1,895.56
537
00
7000
Office Supplies
1066 Office Depot
724233219001
Highlighters, CD -R, Correction
Tape, Post -its
154.21
538
00
7000
Office Supplies
1644 Warehouse Direct
2386768-0
Copy Paper. Ink Refill
34.21
539 !
Total 00 - Non Departmental
3,283.46
541 Total 590 - DPECC - DP Emergency Comm Center
3,283.46
544
Fund: 600 - Risk Management Fund
545
00
5350
Substance Abuse
Program
1015 Alexian Brothers Corporate Health
Svcs
532863
DPPD Random Screening
07/07/2014
75.00
546
00
5545
MICA Deductible
1061 Municipal Insurance Cooperative
014736 049808
MICA Deductible 12/01/2011
475.00
547
00
5545
MICA Deductible
1061 Municipal Insurance Cooperative
015563 049809
MICA Deductible 03/05/2014
1,000.00
548
00
5555
Workers' Comp
Expense
1657 Richard, Thomas
07/15-07/28/14
Workers Compensation 07/15-
07/28/14
989.12
549
00
5565
Claims Administration
Fee
2243 Sedgwick CMS
61034245
Unemployment Admin Srvcs
07/19/2014-10/19/2014
550.00
550
00
6005
Legal Fees
3447 Holland & Knight LLP
3070855
6-14 Non -Retainer PSEBA
Proceedings
1,628.90
551
Total 00 - Non Departmental
4,718.02
553 Total 600 - Risk Management Fund
4,718.02
557
Fund: 700 - Escrow Fund
558
N/A
2226
Special Events - July
4th
2016 Sign A Rama
30617
4th of July Parade Signs
961.00
559
N/A
2430
Escrow - Police Items
1320 IL State Police
June 2014 City
Background Check Services
June 2014 for City Fingerprints
79.50
• On-going City Litigation items provided separate'y to the City Council.
Page 20 of 24
City of Des Plaines
Warrant Register 08/18/2014
Vendor
Invoice
Invoice Des
Amount
560
N/A
2430
Escrow - Police Items
1320 IL State Police
June 2014 Liquor
Background Check Services
June 2014 Liquor Fingerprints
535.50
561
N/A
2464
Hydrant Deposits
4920 HR Stewart Plumbing Inc.
20140300001
Hydrant Refund 07/29/2014
1,100.00
562
N/A
2486
Additional Contracts -
Engineering
1067 Orange Crush
2014 -C -P2
Construction 2014 CIP Street &
Utility 07/01-07/29/2014
326.01
563
N/A
2486
Additional Contracts -
Engineering
4581 G&M Cement Construction Inc
2014-0-P3
2014 CIP Concrete
Improvements 07/01-
07/31/2014
8,231.98
564
N/A
2493
Escrow Projects
3703 Johnson, Mitchell
07/20/2014
Scriptwriting for Restaurant
Week 07/20/2014
30.00
565
N/A
2493
Escrow Projects
3703 Johnson, Mitchell
07/23/2014A
Pre -Production for Restaurant
Week 07/23/2014
18.75
566
N/A
2493
Escrow Projects
4086 Cumbee, Adam
07/23/2014
Pre -Production for Restaurant
Week 07/23/2014
10.00
567
N/A
2493
Escrow Projects
4086 Cumbee, Adam
07/25/2014
Photos for Restaurant Week
07/25/2014
45.00
568
N/A
2493
Escrow Projects
4272 Cosgriff, Bryan
07/23/2014
Pre -Production for Restaurant
Week 07/23/2014
10.00
569
N/A
2493
Escrow Projects
4838 Orr, Timothy J
07/23/2014
Pre -Production for Restaurant
Week 07/23/2014
10.00
570
Total N/A
11,357.74
572
Total 700 - Escrow Fund
11,357.74
574
Grand Total
1,260,851.25
On-going City 1-tigation items provided separately to the City Councii.
Page 21 of 24
City of Des Plaines
Warrant Register - 08/18/2014
Manual Checks
Line #
575
Org Account Vendor Invoice
Fund: 100 - General Fund
Invoice Desc Amount
Supplies - Street R&M
576
20
6015
Communication
Services
1032 Comcast Cable
07/11/14 x1141
Internet/Cable Service 07/18-
08/17/2014
209.50
577
20
6015
Communication
Services
1533 Wide Open West
07/22/14 x6044
Internet/Cable Service 07/21-
08/20/2014
93.00
578
Total 20 - City Administration
07/15/2014
302.50
580
50
7055
Supplies - Street R&M
1047 Home Depot Credit Svcs
4014910
Flood Lights Sign @ Rand &
179.94
584
Total 60 - Police Department
2471
16.73
4297 Des Plaines Photo Enforcement
170560028904386
Wolf
100.00
581
Total 50 - Public Works & Engineering
602
179.94
583
60
6015
Communication
Services
1032 Comcast Cable
07/18/14 x6724
Internet/Cable Service August
2014
16.73
584
Total 60 - Police Department
2471
16.73
586
65
6015
Communication
Services
1032 Comcast Cable
07/22/14 x6716
Internet/Cable Service August
2014
14.64
587
Total 65 - Emergency Management Agency
2471
14.64
589
N/A
2471
Red Light Payable
4297 Des Plaines Photo Enforcement
Program
170560028975680
5
Red Light Cash Payment
07/23/2014
100.00
590
N/A
2471
Red Light Payable
4297 Des Plaines Photo Enforcement
170560028904386
Red Light Cash Payment
100.00
Natural Gas Service 06/16-
07/15/2014
23.07
602
Total 00 - Non Departmental
Program
2
07/15/2014
258391994
591
N/A
2471
Red Light Payable
4297 Des Plaines Photo Enforcement
170560028726059
Red Light Cash Payment
100.00
Program
5
07/25/2014
592
N/A
2471
Red Light Payable
4297 Des Plaines Photo Enforcement
170560028972592
Red Light Cash Payment
100.00
Program
9
07/25/2014
N/A
2471
Red Light Payable
4894 Martinez -Hernandez, Guillermo
Refund 07/25/14
Duplicate Payment for Red
100.00
593
Light Violation
#1705600288626253
594
Total N/A
500.00
596
Total 100 - General Fund
1,013.81
599
Fund: 201- TIF #1 Downtown Fund
60000
00
7110
Natural Gas
1064 Nicor
07/15/14 x603131
Natural Gas Service 06/13-
07/15/2014
39.41
601
00
7110
Natural Gas
1064 Nicor
07/15/14 x550488
Natural Gas Service 06/16-
07/15/2014
23.07
602
Total 00 - Non Departmental
6140
62.48
604 Total 201- TIF #1 Downtown Fund
62.48
607
Fund: 420 - IT Replacement Fund
608
00
6140
Leases
1068 PNC Equipment Finance
4913519
Copier Lease 124827000 08/22-
09/21/2014
1,897.00
609
00
6140
Leases
1068 PNC Equipment Finance
4912284
Copier Lease 130562000 08/20-
09/19/2014
540.00
610
00
6140
Leases
1420 US Bancorp Equipment Finance Inc
258391994
E3500 Copier Lease 07/22-
08/21/2014
349.00
611
Total 00 - Non Departmental
2,786.00
613
Total 420 - IT Replacement Fund
2,786.00
Page 22 of 24
City of Des Plaines
Warrant Register - 08/18/2014
Manual Checks
Vendor
Invoice
Invoice Des
Amount
615
Fund: 500 - Water/Sewer Fund
616
00
6015
Communication
Services
1032 Comcast Cable
07/20/14 x6216
Internet/Cable Service 07/27-
08/26/2014
89.85
617
00
7110
Natural Gas
1064 Nicor
07/16/14 x400005
Natural Gas Service 06/17-
07/16/2014
86.46
618
00
7110
Natural Gas
1064 Nicor
07/18/14 x500005
Natural Gas Service 06/19-
07/18/14
153.36
619
00
7110
Natural Gas
1064 Nicor
07/18/14 x500009
Natural Gas Service 06/19-
07/18/2014
23.07
620
Total 00 - Non Departmental
4823 Schiff, David K
352.74
622
30
6025
Administrative
Services
1034 Suwinski, Daniel W
07/10-07/24/2014
Water Meter Reads 07/10-
07/24/2014
815.63
623
30
6025
Administrative
Services
1042 Musillami, Frank
07/10-07/24/2014
Water Meter Reads 07/10-
07/24/2014
419.13
624
30
6025
Administrative
Services
1051 Kallio, Jukka
07/10-07/24/2014
Water Meter Reads 07/10-
07/24/2014
686.16
625
30
6025
Administrative
Services
1608 Fox, Saul
07/10-07/24/2014
Water Meter Reads 07/10-
07/24/2014
1,438.09
626
30
6025
Administrative
Services
4823 Schiff, David K
07/10-07/24/2014
Water Meter Reads 07/10-
07/24/2014
926.37
627
Total 30 - Finance
4,285.38
629 Total 500 - Water/Sewer Fund
4,638.12
632
Fund: 590 - DPECC - DP Emergency Comm Center
633
00
6015
Communication
Services
1009 AT&T
847Z97367007-14
Communication Service 07/16-
08/15/2014
389.44
634
00
6015
Communication
Services
1009 AT&T
773R06175107-14
Communication Service 07/16-
08/15/2014
624.06
635
00
6015
Communication
Services
1032 Comcast Cable
07/15/14 x6740
Internet/Cable Service 06/30-
08/29/14
449.70
636
00
6140
Leases
1068 PNC Equipment Finance
4912285
Copier Lease 130670000 08/20-
09/19/2014
96.00
637
Total 00 - Non Departmental
1,559.20
639 Total 590 - DPECC - DP Emergency Comm Center
1,559.20
642
Fund: 700 - Escrow Fund
643
N/A
2493
Escrow Projects
4916 Murray, Don & Mary
08/01/2014
2014 Mayor's Curb Appeal
Challenge Winner - Most
Improved
1,000.00
644
N/A
2493
Escrow Projects
4917 Brown, Dan & Linda
08/01/2014
2014 Mayor's Curb Appeal
Challenge 2nd Place - Most
Improved
500.00
645
N/A
2493
Escrow Projects
4918 White, Robert
08/01/2014
2014 Mayor's Curb Appeal
Challenge 2nd Place - Best Curb
Appeal
500.00
646
N/A
2493
Escrow Projects
4919 Hardwick, Stan
08/01/2014
2014 Mayor's Curb Appeal
Challenge Winner - Best Curb
Appeal
1,000.00
647
Total N/A
3,000.00
649
Total 700 - Escrow Fund
3,000.00
651
Grand Total
13,059.61
Page 23 of 24
City of Des Plaines
Warrant Register - 08/18/2014
Summary
Automated Accounts Payable
Manual Checks
Payroll
Electronic Transfer Activity:
Bank of America Credit Card
Chicago Water Bill ACH
Postage Meter Direct Debits
Utility Billing Refunds
First Merit Bank Fees
Discovery Benefits Admn Fees
IMRF Payments
Debt Service
Employee Medical/Dental Trust
Total Cash Disbursements:
Amount Transfer Date
$ 1,260,851.25
$ 13,059.61
$ 1,215,996.76
**
**
8/18/2014
8/1/2014
8/8/2014
$
$ -
$
$ 3,796.22 7/24/2014
$
$ 865.60 7/25/2014
$ 195,924.90 8/7/2014
$
$ 652,450.64 * 8/1/2014
$ 3,342,944.98
* Multiple transfers processed on and/or before date shown
** See attached report
Adopted by the City Council of Des Plaines
This Eighteenth Day of August 2014
Ayes Nays Absent
Gloria J. Ludwig, City Clerk
Matthew J. Bogusz, Mayor
Page 24 of 24
er,TO
xir
DES PLAINES
ILLINOIS
Committee of the Whole Item # 1 b
City of Des Plaines
Finance Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5325
Fax: 847-391-5402
MEMORANDUM
Date. August 8, 2014
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance�D
Subj: 2013 Comprehensive Annual Financial Report (CAFR)
Issue: To report on the annual audit conducted by the independent auditing firm of Crowe Horwath
LLP and documented in the Comprehensive Annual Financial Report (CAFR) for the year ended
December 31, 2013.
Analysis: An independent audit of the City's financial information is one of the major
responsibilities of the City's finance department. The approval of the CAFR is as significant as the
approval of the Annual Operating Budget. The independent audit plays an important role in public
sector finance by verifying the credibility of the local government's ability to provide accurate and
comprehensive financial reporting.
The City hires an independent auditing firm to conduct an annual audit in accordance with the
auditing standards generally accepted in the United States of America. The audit includes
examining on a test basis, evidence supporting the amounts and disclosures in the financial
statements. The audit also includes assessing the accounting principles used and significant
estimates made by the City management, as well as evaluating the overall financial statement
presentation.
The management staff assumes full responsibility for the completeness and reliability of all of the
information presented in the CAFR. To provide a reasonable basis for making these
representations, management has established a comprehensive internal control framework that is
designed to protect the government's assets from loss, theft, or misuse.
For the 2013 fiscal year, the following audits have been conducted for the City of Des Plaines:
Comprehensive Annual Financial Report (CAFR) — the CAFR serves as the government's complete
accounting of its "net worth." The CAFR is similar to the Annual Financial Report (AFR) that
publicly traded corporations are required to issue each year and furnish to its shareholders based on
the Securities and Exchange Commission (SEC) regulations. For the fiscal year ended December
31, 2013 the City of Des Plaines' CAFR received an "unqualified opinion" An "unqualified
Page 1 of 2
opinion" or "clean opinion" implies that in the independent auditors' opinion the financial
statements are fairly presented in all material respects in conformity with the generally accepted
accounting principles. Additionally, the Government Finance Officers Association (GFOA)
awarded the City of Des Plaines' 2012 CAFR a certificate of achievement award for the 33rd
consecutive year.
Recommendation: Attached is a copy of the above mentioned report for the fiscal year ended
December 31, 2013 which provide the essential financial indicators to be used on an ongoing basis
as well as the basis for the 2015 Budget document.
Attachments: Comprehensive Annual Financial Report for the year ended
December 31, 2013 (to be provided under separate cover)
Page 2 of 2
DES PLAINES
CHICAGOI.AND'S CITY
OF DESTINY
Committee of the Whole Item # 2a
City of Des Plaines
Community & Economic Development Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5306 - Fax: 847-827-2196
MEMORANDUM
Date: August 6, 2014
To: Michael G. Bartholomew, MCP, TEED AP, City Manager
George Sakas, Director
From: Chan Yu, Associate Planner
Subj: Business Assistance Program Approval — Forever Yogurt, Metropolitan Square
Issue: The Business Assistance Program (R-135-14) requires City Council approval on ali
applications with a project award amount of over $10,000.00.
Analysis: The applicant Yogura Swirls Inc., DBA Forever Yogurt has applied for the Interior
Build -Out Program to establish a frozen yogurt cafe in Metropolitan Square at 1512 Market Street,
between Potbelly and Panera Bread. The proposed scope of work includes for example: electrical,
plumbing, HVAC, floor preparation and drywall (Attachment 1).
The three bids received for the comprehensive build -out work ranges from $154,136.50 to
$202,276.00. Forever Yogurt has chosen Retail and Restaurant Contractors (RRC) LLC's
$154,136.50 bid to complete the project (Attachment 2). The Interior Build -Out Program allows
businesses to be reimbursed for up to 50% of the costs incurred, with a maximum award amount of
$15,000.00. Thus, the project reimbursement sum for consideration is $15,000.00.
Staff visited the project location and reviewed the proposed scope of work with the applicant. A
picture of the space can be found in Attachment 3.
Recommendation: I recommend the City Council approve the Business Assistance Interior
Build -Out Program applicant for reimbursement not to exceed $15,000.00 based upon project
completion.
Attachments:
Attachment 1: Interior Build -Out Program Application (Forever Yogurt at i 512 Market Street)
Attachment 2: Applicant Bids Received
Attachment 3: Photo of Proposed Area for Improvement (08/06'14)
Resolution R -l67-14
Page 1 of 16
DES PLAINES
CHICAGOLAND'S CITY
OF DESTINY
Applicant Name:
REMINDER: Application must be approved prior to starting the
project. For assistance, please contact Chan Yu, Associate Planner at
cvulade pIaines.org or (847) 391-5381
Please remember, the Business Incentive and Facade Programs are
for food/beverage/sales tax generating businesses.
Des Plaines Business Assistance Program Application
l4rda R11 -Li
Business Name: Vit ji} ( 1 I,.) t • /10 1? PA/eg. 7p GA,) r 1. Des ?IA 1 t..► es
Address: IS 1Z tliw
Business Phone: —4-13 - 3011 — 211 2. 3
Email: ta. 124 der.,62.. VOgurta . US
Det P1Aties (L. Gico /IQ
Alternative Phone: —4'4-3 5 9 q •- Zo / S
Fax: iVfi
Business Regulation Certificate (check one): nYes, the certificate number is
j'No, 1 have applied on 4' Z7-1.4
I am the (check one) of the business property: Ej Property Owner or 2f Tenant
if you are a tenant, please provide a project consent letter from the property owner. lease agreement., and
complete the following information of the property owner.
Name: w G a-olep I i AN is A 1'e LLC
Address: �/O/ CON.!)re5 AVf /4.►u1" t 33 rc1 •P[ooy
Phone: ($I) 321- -33= Fax:
Email: A A L ar t llir @ W Cc..,apt-rue oS irt7u 1P . f.12M
When does the lease expire? use 2-oZ4
Austt N "1"-Y —4 -g? -01
Disclaimer
All grant awards are subject to funding by City Council during the budget process in each fiscal year. City
Council reserves the right to discontinue this program at any time for any reason without notice.
Attachment 1 Page 2 of 16
Business Incentive Project Information
Please submit a contractor's work proposal narrative, detailed cost estimate and illustration with dimensions.
Description of the project: Gotip !i? TQ 7-42.40/ter fN rein or SIV ire
Butt ti - our• 1.NCIv 411..10 Arlt .2ieG- ne-AA1 p(Jr►b1N�
1 -ti �ri
teGhp i C.41311 f,aor K. `
Estimated cost (quote from contractor):
Anticipated start date of project:
Anticipated completion date of project:
Business Incentive Program Rules
/sy, X36.
Please initial each line after reading, understanding and agreeing to:
git Applicants must install at least $1,500 in eligible improvements.
Q. Businesses may apply for one grant award per business over the life of the program.
Y Businesses have (6) six months after "Letter of Approval and Notice to Proceed" to
complete the project.
Pitt If any business chooses to accept the grant award they must agree not to remove program
items for any reason without limitation for a period of (5) five years after receiving the
grant money.
Pa. If any business removes said items for any reason in this (5) five year period they must re pay the
entire grant award in full with -in (30) thirty days of removal.
Applicants must receive a "Letter of Approval and Notice to Proceed" and secure all necessary
permits before work may begin.
_ 1 have received the "Business incentive Program Guidelines".
1 have received the "Business Incentive Program Administrative Procedure".
Appli signature
Attachment 1
Date
/az/ 2o/y
Page 3 of 16
Attachment 1
1
1
t
r•
Page 4 of 16
Proposal Submitted To: Rick Ricci
Job location: Forever Yogurt Des Plaines
Franchisee Address:
Forever Yogurt Des Plaines
Metropolitan Square
Job Specs:1500 sq ft
Franchisor. Forever Yagcrt
Date: 7/1/14
Interior remodel
Scope of Work
Stare front to be remodeled by landlord installers.
Framing - ell new interior walls including utility chase walls per plans / curved yogurt wall to have cut outs for (8) yogurt machines and
overhead soffit with 3 5/8" steel studding and track / frame new circular soffit over cash wrap. / Install new interior doors as needed.
Tenant to furnish all exterior doors and hardware as needed. General Contractor not responsible for installation of any exterior locks or
exterior door hardware.
Drywall, mud and tape - hang 5/8" gypsum drywall an all new interior walls and tape and mud and sand walls to a paint ready finish. /
FM drywall over radius framing at cash wrap.
Electrical — disconnect and remove any unused receptacles. switches or any other device / Supply and install all necessary wiring to new
fixtures per plans and design standards to front counter. all equipment locations. (8) yogurt machines (I) CATS date cable for front
counter / Electrician end fire to follow engineered drawings / Tenant to provide lighting fixtures. Tenant responsible for low voltage wiring
install and hardware including new internet data lines. PDS. music system and surveillance camera system.
Plumbing — supply and install all necessary underg^ound drainage and hat and cold plumbing / Tenant to provide new plumbing fixtures
including all sinks. faucets and manifold piping for yogurt machines as shown in plans. GC to supply and install locally approved interior
passive grease interceptor 2 3 -bay sink location /Tenant to provide new water heater / Install necessary water requirements for yogurt
machine chiller system. Installation of chiller unit and chiller piping by tenant / Tenant to supply glycol chiding system and manifold as
needed. / Tenant to furnish and install sprinkler system as required by landlord or city buhding code.
Mechanical — FBI all additional ductwork components per plans to make 10096 operational. Tenant to provide a0i RTU units and heater. In
the event that HVAC is not operational due to RFU or furnace failure. tenant to provide these replacement units.
Fire Suppression — Fire suppression allowance to be provided by Tenant for fire alarm or sprinkler system as determined by local
budding department. Fire and sprinlder permits and installation not included.
215 W Ohlo, Suite 1W 1 Retail and Restaurant Contractors LLC
Attachment 2 Page 5 of 16
Palnnt R Wall covering - install wall coverings in entire space per plans and par DS. Wallpaper covering supplied by general contractor.
Supply end paint entire space to match Forever Yogurt specs. No decals or graphic materials included in this bid. General contractor to F 6 I
wallpaper and wall finishes, namely tile. paint. reclaimed lumber and decorative metal paneling.
lila - FBI 6" x 24" floor tile in customer area par plans and 6" x 6" quarry tile per plans / F6I all ceramic base per plans. / F 6 I glass tide
along yogurt machine wall shown on plans.
Millwork/Carpentry - Supply and install ell millwork per plans. (Millwork will have a min. 4 week lead time). Includes front counter, back
counter. cup dispenser and seating ledge. F6I new reclaimed lumber on face of all cabinetry end millwork components. Tenant to provide
menuboard and menuboard graphics.
Ceiling - supply and install new grid and 2'x4' gypsum vinyl tiles in kitchen area and bathroom/ supply and install 2'x4' grid and 2'x4'
Armstrong ceiling tiles in customer area as needed in kitchen and bathroom. Open ceiling with painted ceiling finish in customer areas.
Full Restaurant Setup - Assemble and install all customer area chairs and tables. Install new sneeze guard per plans. Tenant to provide ell
sneezeguards and restaurant equipment.
General Canditien: - dumpster, mobilization. storage. equipment. general labor. site supervision. project management, construction
materials, door and hardware.
Additional Notes
Retail and Restaurant Contractors (RRC) offers turn -key speedy build outs, with everything included in the price leaving very little financial
guess work throughout the construction process. RRC takes All the construction stress and aggravation away from the franchisee. leaving
any and BD construction challenges up to us. This gives the franchisee complete freedom to continue with their day to day activities,
Job Schedule
r RRC Build -Out 6-8 weeks after
6-8 week construction timeline
Construction Start Data
Anttctpatad Cin End Date:
Retail and Restaurant Contractors will be charged MOO for every day construction occurs past the anticipated construction end
date. However. Retail and Restaurant Contractors will not be charged a late penalty fee for all delays secondary to Homewood
budding department inspector construction revision requests, health inspector revision requests. inspector scheduling delays or
unforeseen circumstances such as natural disaster, fire or other calamities
IL215 W Ohio, Suite 1W 1 Retail and Restaurant Contractors LLC
Attachment 2 Page 6 of 16
Sub — Contractor/Cost Break Dawn
General ....... 44.100.00
Site Work...._ ............. ...... _._......................... _$10,750.00
Miliwerk.._..._.._...._......._
................_...._. $13,x00.00
Door and Fromm."... ..... 3,000.00
Finishes........................._....._...._._._...._._...._S 28,286.50
Plumbing. ...•••••••••••••••• •••••••••••••••••••••••••••••••••••••••S 25,500110
Electrical ..._...�.�._._.._......_......._...._._$18,500.00
HVAC ..._. ...... _...._...._._...._._... .._$10,000.00
6C Fee •••••••••••••••••••••••••••••••• ....... ••••••••••HS LOOM°
215 W Ohio, Suite 1W I Retail and Restaurant Contractors LLC
Attachment 2 Page 7 of 16
Exceptions
g
Y
fees. business license fee or
of work in this proposal, will be
/ roofing not included.
I. Store owner to pay for any utility costs. water and sewer impact fees, architectural fees. building permit
other city fees if applicable.
2. Any removal of hazardous materials. such as asbestos or lead paint is not included in this proposal.
3. Any items the building ar health department requires after their plan check that is not part of our scope
done at an additional cost.
4. Alterations or additions to existing structure of the building are landlord's or franchisee's responsibihty
5. No interior or exterior signage included.
S. NI Forever Yogurt wail art, decals graphics. signage are not included in this bid.
7. Electrical panels and transformer to remain es -is provided by landlord.
8. Price does not include security fees. or police details.
9. Tenant to pay for all fire proofing of floors, walls and beams.
RRC will warranty your store for ane year from the date of completion. This will included anything that might occur due to our initial
buikl-out. Does not include wear and tear damages. However, we will be more than happy to fix any damages on either location at any
point due to customer ane employee wear and tear.
Total Coubsct Pry
S 154.13a50
Payments to be made as follows:
30% initial deposit prior to start of construction
2596 progress payment after trades rough inspection
2596 progress payment prior to final inspection
20% final payment after final budding and final trades inspections
You are now entering into a construction agreement. By signing below you understand and agree to all the above information. You agree to
follow the proper procedures given by Retail and Restaurant Contractors LLC throughout the entire construction process. RRC will do
everything possible to execute a timely professional store build -out. Coordination can be maintained on a daily basis through RRC's field
superintendent. RRC will not be held responsible for over scheduled store delivery due to any orders and deliveries. RRC prides itself on a
speedy build -out. however keeping quality to the highest level.
Authorized franchisee Signature:
Date:
Franchisee Printed Name
Date
Authorized Signature: RRC LLC
Data:
Privacy Agreement the franchisee understands that ell the information In this proposal is confidential and far na reason this proposal ar any of the above figures will be
215 W Ohio, Suite 1W 1 Retail and Restaurant Contractors LLC
Page 8 of 16
G
July 9, 2014
Mr. Riccardo Ricci
Rickriccinet@gmail.com
C: 773-391-2423
Re: Forever Yogurt
Metropolitan Square, Suite B-105, Des Plaines, IL 60016
Dear Mr. Ricci,
Thank you for allowing G2 Builders to submit our proposal on the new tenant's build out for 1,489 S.F.
Forever Yogurt in Des Plaines, IL. We have prepared a complete price breakdown attached herein for your
review. We have prepared our proposal according to the drawings prepared by Simon Architectural Group
dated 6.11.2014.
CONSTRUCTION
The terms of our contractual agreement will be based on a Lump Sump Price construction contract,
utilizing the AIA Abbreviated Standard Form of Agreement between Owner and Contractor, which will
include a lump sum fixed fee.
LUMP SUM PRICE ......................................................... $ 202,276.00 ($135.85/SF)
All of us at G2 would be thrilled to be the builder on this project. No one will give Forever Yogurt more
attention and we will work tirelessly to get your project done on time, on budget with the highest level of
quality. We hope we can show you what we can do. If you ever have any questions, please call Oscar at
630-289-7304 anytime, day or night.
Sincerely,
G2 Builders, LLC
Oscar Garcia
President
Cc: Ms. Alexa Boro, New Business Development
1300 Greenbro k 8 , Suite 101 5807 Park ii
Hanover Park44 tient „y, 44
Forever Yogurt - 1,489 S.F. Tenant's Buildout
Metropolitan Square, Suite 8;105, Des Plaines, IL 60016
Costs/SF
12.36
123.49
135.85
Attachment 2
Page 10 of 16
BUILDING SHELL
IN
A
TOTALS
Carpentry
-
440
440
Finish Carpentry
-
18,666
18,666
Access Panel
300
-
300
Fire Stopping/Sealants & Caulking
856
856
1,712
Doors/Frames & Hardware
-
4,850
4,850
Framing & Drywall
-
10,634
10,634
Floor Preparation
-
521
521
Acoustical Ceiling
-
1,470
1,470
Solid Surface Countertop
-
9,095
9,095
Tiling-
21,335
21,335
FRP & Misc. Steel
-
10,660
10,660
Rubber F:ooring
-
216
216
Painting
-
3,061
3,061
Wall Coverings
-
12,452
12,452
Toilet Partitions & Accessories
-
1,900
1,900
Specialties
-
945
945
Fire Protection
-
2,382
2,382
Plumbing
8,740
30,300
39,040
HVAC
-
8,217
8,217
{
Electrical
6,200
19,485
25,685
Fire Alarm
-
1,712
1,712
Subtotal
16,096
159,197
175,293
General Conditions
1,253
12,389
13,642
Permit Fee (Allowance)
-
1,802
1,802
Insurance
173
1,734
1,907
Overhead & Profit
876
8,756
9,632
Totals
18,398
183,878
202,276
Costs/SF
12.36
123.49
135.85
Attachment 2
Page 10 of 16
j
Forever Yogurt - 1,489 S.F. Tenant's Buildout
Metropolitan Square, Suite B-105, Des Plaines, IL 60016
Pricing Summary (July 9, 2014)
ALTERNATES
ADD / DEDUCT AMOUNT
11. Furnish and Install Grease Interceptor
ADD
3,000
CLARIFICATIONS & EXCLUSIONS
a. We have not included any Architectural and Engineering Fees, Utility Fees and any Testing Service Fees.
b. The work is based on using G2's contractors. All roof penetrations to be resealed by Landlord's roofing contractor.
c. The work will take one and half months (6 weeks) to complete and this is not including any design, shop drawings
review and approaval time.
d. We have exicuded Low Voltage in our work scope.
e. The Owner will provide all lighting fixtures and other equipment listed on A-1.1 Equipment List shown as "furnished
by Tenant".
This proposal contains confidential information and is intended only for the party named. The information contained
herein is the property of G2 Builders, LLC This document shall not be copied, altered, or disseminated without the
express consent of G2 Builders, LLC.
Attachment 2 Page 11 of 16
GLOBAL DEVELOPMENT CORP.
1901 S. Calumet Ave #902
CHICAGO, IL 60616
July 1, 2014
FOREVER YOGURT
DesPlaines IL
ATTN : Ricki Ricc
General Contractor
JD 312-656-7487
THE SCOPE OF THE CONSTRUCTION TO CONSIST OF:
\\.\1 i., ,N 111 1.\\( 1-1.c1(M
BUILD ALL WALLS AS PER SPECIFICATION
DRYWALL, TAPE AND PRIME ALL WALLS AND CEILING
PAINT WALLS WHERE NEEDED
FURNIS AND INSTALL BRICK IT WALL DECOR
PROVIDE AND INSTALL FRP PER PLAN.
PROVIDE AND INSTALL WALL AND FLOOR TILES PER PLAN.
INSTALL ALL EQUIPMENT AND SINKS PROVIDED BY OWNER
FURNISH AND INSTALL METAL DECORE PANELS
FURNISH AND INSTALL DOORS AND HARDWARE
FURNISH AND INSTALL BATHROOM ACCESSORIES
PROVIDE ACOUSTICAL CEILING IN BACK ROOM AND WASHROOMS
PROVIDE AND INSTALL RECLAIM LUMBER PER PLAN.
PROVIDE AND INSTALL ALL MILLWORK PER PLAN.
111( 1R1( \I
PROVIDE POWER TO ALL THE EQUIPMENT
PROVIDE AND INSTALL ALL LIGHT FIXTURES PER PLAN.
PROVIDE AND INSTALL EMERGENCY AND EXIT SIGNS PER PLAN.
PROVIDE ELECTRICAL PANEL PER PLAN.
PROVIDE ELECTRICAL TO OUTDOOR SIGNAGE
ELECTRIC TO WALKEN COOLER
PROVIDE ELECTRICAL TO THE TAYLOR MACHINES
PROVIDE FIRE ALARAM PER PLAN.
x'11 \Ili,\i,
2 ADA RESTROOMS PER PLAN
PROVIDE WATER/DRAM AND VENT FOR 3CMP SINK, MOP SINK, VEGGIE SINK, HAND SINK
INSTALL ALL SINKS PROVIDED BY OWNER
PROVIDE SPRINKLE SYSTEM PER PLAN.
PROVIDE AND INSTALL GREASE TRAP PER PLAN.
PROVIDE AND INSTALL 50 GALLON HOT WATER TANK
Attachment 2
Page 12 of 16
\II (11 \\I(' \I.
PROVIDE DUCTWORK FOR 7.5 TON HVAC UNIT PER PLAN.
BATHROOM EXHAUST
INSTALL COOLERS WITH TOP MOUNT COMPRESSORS. NOT ROOF MOUNT OR SPLIT
SYSTEM
CLEAN THE STORE
Dispose all construction debree and clean up the store
RECEIVE THE DELIVERY FROM ROAD SIDE. ( MUST HAVE LIFT GATE SERVICE )
TOTAL PROJECT COST WITH LABOR AND MATERIAL : $168,500
EXCLUSION :
PERMIT FEES
400AMP ELECTRIC SERVICE
STORE FRONT
CONCRETE SLAB
DEMISING WALL
CONSTRUCTION TIME : 6 WEEKS FROM START OF CONSTRUCTION.
PAYMENT SCHEDULE:
1ST PAYMENT : 25% DEPOSITE TO PROCEED.
2ND PAYMENT : 25% AFTER ALL ROUGH INSPECTIONS PASSED.
3RD PAYMENT : 25% AFTER WALL AND FLOOR FINISHES AND DROP CEILING INSTALLED.
4Th PAYMENT : 15% AFTER ALL EQUIPMENT INSTALLATION AND PRIOR TO FINAL
INSPECTION.
5Th PAYMENT : 10% DUE AFTER FINAL INSPECTION
Attachment 2 Page 13 of 16
Attachment 3 — Photo of Proposed Area for Improvement (1501 Market St.)
•
Attachment 3
Page 14 of 16
CITY OF DES PLAINES
RESOLUTION R - 167 - 14
A RESOLUTION APPROVING A BUSINESS ASSISTANCE
PROGRAM (INTERIOR BUILD -OUT PROGRAM) GRANT
FOR 1512 MARKET STREET.
WHEREAS, the City has appropriated funds for use by the Community and Economic
Development Department during the 2014 fiscal year for the disbursement of Business
Assistance Program (Interior Build -Out Program) ("Program ") grants; and
WHEREAS, the Program offers grants to reimburse businesses for 50 percent of the cost
of an interior build -out of eligible commercial properties located within the City, up to a total
amount of $15,000; and
WHEREAS, Yogura Swirls, Inc., d/b/a Forever Yogurt ("Applicant"), has applied for a
Program grant ("Grant") to complete the interior build -out of the commercial property located
at 1512 Market Street within the City ("Subject Property"); and
WHEREAS, the estimated cost of the proposed improvements at the Subject Property is
$154,136.50; and
WHEREAS, the City desires to approve the Grant in an amount not to exceed $15,000 to
reimburse the Applicant for a portion of the cost of the proposed improvements at the Subject
Property; and
WHEREAS, the City Council has determined that is in the best interest of the City to
approve and authorize the Grant in an amount not to exceed $15,000 to reimburse the Applicant
for a portion of the cost of the proposed improvements at the Subject Property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES
PLAINES, COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF GRANT. The City Council hereby approves the Grant
in an amount not to exceed $15,000 to reimburse the Applicant for a portion of the cost of the
proposed improvements at the Subject Property in accordance with Program guidelines.
1
Resolution Page 15 of 16
SECTION 3: AUTHORIZATION OF GRANT. The City Council hereby authorizes
and directs the City Manager to take all necessary and appropriate action to reimburse the
Applicant in an amount not to exceed $15,000 for a portion of the cost of the proposed
improvements at the Subject Property in accordance with Program guidelines.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this day of , 2014.
APPROVED this day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2014\DP-Resolution Approving the BAP Application for Forever Yogurt 1512 Market St
#31988728_v1
2
Resolution Page 16 of 16
DES P[AIN(S
CHICAGOLAND'S CITY
Of DESTINY
Committee of the Whole Item # 2b
City of Des Plaines
Community & Economic Development Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5306 - Fax: 847-827-2196
MEMORANDUM
Date: August 6, 2014
To: Michael G. Bartholomew, MCP, TEED AP, City Manager
George Sakas, Director
From: Chan Yu, Associate Planner
Subj: Business Assistance Program Approval — The Local, Downtown Train Station
Issue: The Business Assistance Program (R-135-14) requires City Council approval on all
applications with a project award amount of over $10,000.00.
Analysis: The applicant, The Local Coffee Tea and Sweets, LLC (The Local) has applied for the
Interior Build -Out Program to construct a coffee shop in the downtown Metra train station. As
shown in the August 4th, 2014 City Council packet, the proposed scope of work includes: front
counter, dividing wall, soft lighting installation, electrical and plumbing work (Attachment 1).
The three bids received for the comprehensive build -out work ranges from $38,525.00 to
$35,000.00. The Local has chosen All Trade Electrical and Construction's $35,000.00 bid to
complete the project (Attachment 2). The Interior Build -Out Program allows businesses to be
reimbursed for up to 50% of the costs incurred, with a maximum award amount of $15,000.00.
Thus, the project reimbursement sum for consideration is $15,000.00.
The applicant has reviewed the bidding process and proposed work with staff on numerous
occasions. Staff anticipates a bona fide coffee shop with the work proposed through the program
and list of equipment already purchased by The Local (Attachment 3). The Committee of the Whole
discussion at the August 4, 2014 City Council meeting confirmed general support for the Business
Assistance Program application for The Local. Pictures of the current condition can be found in
Attachment 4.
Recommendation: I recommend the City Council approve the Business Assistance Interior
Build -Out Program applicant for reimbursement not to exceed $15,000.00 based upon project
completion.
Attachments:
Attachment 1: Interior Build -Out Program Application (The Local at 1501 Miner Street)
Attachment 2: Applicant Bids Received
Attachment 3: The Local Equipment List (already purchased non -program eligible items)
Attachment 4: Photos of Proposed Area for Improvement (07 30/14)
Reso;ution R-168-14
Page 1 of 11
r -g)
[ [ P[ AIN ,
Business Incentive Program Application
Applicant Name: ?fid 6A.1 h r1 r1 1
Business Nante: _ C� Ff �[ s �-Le
Address: /5 c' / ,T/.✓cam S 7. A: _ -4' S I[ 6c• / �. _
Business Phone: 65'17-5 2i.—o5l'�'1{+?'_ Alternative Phone: 7"f ' 7yt - y r /`
Lmail /NtZ0CAe [i,30;) Ca M4M _ Fax:
Business Regulation Certificate (circle one): Yes, the certi/Icate number is _ 6 SS
No. I have applied on _ C
I am the (circle onc) of the business property: Property Owner or &72.).".
1)' you arc & tenant, please provide amt jee4! Conscnl lettct from t rlrop rte vyaker. lass i agmmcnt,
and complete the following intimation of the property owner.
Name: _ Ci Ty _at I)e ?JaLA, ✓c S
Address:
Phone: Fax:
1�inail:
When does the lease expire?
Adopted 11-7-2011 (R-138-111
Attachment 1
Page 2 of 11
Irterictr I(1tproac+ttcn1 Project inlornt;t1iori
Pic:ts,• submit a contractor's ‘vurk proposal narrative, dermied
dimensions. Please bristly describe your projccl below:
1)esci triton o1 the project • et, % 1 1 ;
40
Estimated cost (quote from contractor):,, ov.� t'
Anticipated start date of project: A'(si 2 o 2i l y
Anticipated completion date of project: SLP r / 7 , L u t i 6 96'✓!t :so `- Df
Business Incentive Program Rules
!'lease initial each line alter reading, understanding and agreeing to:
Applicants must install at least $1,500 in eligible improvements.
Businesses may apply for one grant award per business over the life of the
program.
Businesses have (6) six months after "Letter of Approval and
complete the project.
If any business chooses to accept the grant award they must
program items for any reason without limitation for a period
receiving the grant money.
If any business removes said items for any reason in this (5)
must re pay the entire grant award in full with -in (30) thirty d
Applicants must receive a "Letter of Approval and Notice to
all necessary permits before work may begin.
1 have received the "Business Incentive Program Guidelines".
Notice to Proceed" to
agree not to remove
of (5) five years after
five year period they
ays of retfioval.
Proceed" and secure
1 have received the "Business Incentive Program Administrative Procedure".
plicant signature
Attachment 1
3.; y 2.4 2 o/y
Date
Page 3 of 11
All Trade Electrical and Construction, inc.
2609 PoplarView Bend.
Elgin, IL 60120
Bill To:
Coffe Stand.
501 Miner St
Des Plaines IL
Proposal
Proposal Date: 7/26/2014
Proposal #: 42
Project:
Description Total
To preform the following work according to the print dated June ,23,2014 by James
Metropulos Associates and supply and install the following :
All equipment and any necessary water faust and electrical end cords needed will be
supplied by others.
All permit fees and inspection costs will paid by others.
Existing station waiting area will be barracked with 2x4 by 8 foot high plastic walls.
1 -replace front entrance station wall with new plywood painted design.
2 -new front counter and with corian top surface .
3 -new back counter (supplied by others) with corian top surface.
4 -one new dividing wad with tile installed by us (tile and material by others).
5 -install 2-tv menu viewers,and power only for front signage.
6 -new epoxy floor in front and back of space about 350 square feet.
7 -supply all plumbing drains and water stop valves with back flow preventer ,hook up of
all plumbing fixtures,as shown on print.
8 -supply electrical power to ad equipment as shown on print.
9 -install new track lighting over front counter (track and fixtures with camps by others)
10 -will install all equipment as shown on print (equipment supplied by others)
11 -supply and install 6 -new can lighting in ceiling service area.
12 -install new drywall on side walls of serving area.
13 -install cameras in new coffee space (equipment supplied by others ) "" no charge on
me"
total amount :
35,000.00
Total $35,000.00
Attachment 2 Page 4 of 11
COMMERCIAL OONiZ111UCUA rI
ina M 1
July 6, 2014
New Coffee Stand
Des Plaines Metra Station
1501 Miner Street
Des Plaines, IL
RBR, Hereby agrees to perform all work and supply all materials as specified below and will follow the detail
in the Architectural plans provided by: James Metropulos, ALA Architect, 1901 Palmgren Drive, Glenview, IL
60025 (847) 657-7230. In pages 1 and 2. Dated: June 23, 20:4.
All work shall be in substantial conformance with this proposal with no material deviations or changes, unless
agreed upon by RBR and the customer. All work to be done according to the codes and ordinances of the City
of Des Plaines
RBR will provide a Certificate of Insurance
RBR to provide the necessary bonds, and licenses required to obtain the building permit. The building permit and
permit fee is not part of this bid. The customer is responsible to pay all costs assodated with the permit.
The project to be personally supervised by Tom Scanlon with site visits daily as needed. Progress
meetings will be held with the John Grammittis, and any other involved staff as needed
Any additional work mus: be agreed upon and signed off before it is performed. RBR will supply written
change requests if needed
All labor carries a (I) one year guarantee
New Coffee Stand:
General Conditions, Preparation, and Demolition:
All work to be done in substantial conformance with architectural plans.
Including, but not limited to the clarification of items listed below:
Build a temporary partition wall separating the new Coffee Shop and Metra Lobby
Break up concrete floor as need for installation of new floor drains
Open ceilings as needed for the new electric and plumbing
Framing:
All work to be done in substantial conformance with architectural plans.
Including, but not limited to the clarification of items listed below:
• Frame out all new metal stud walls as per the plan
Plumbing:
All work to be done in substantial conformance with architectural plans.
Including, but not limited to the clarification of items listed below:
• Furnish labor and matenals to install new hot and cold copper water supplies to all of the new
plumbing locations as called out in the plans
• New hot water lines are to be tied into the existing hot water heater
• Furnish and install new wall and floor drains as called out in the plans
• Install new vent lines as needed
The vent lines will be connected into the existing roof vent that has been terminated
Attachment 2 Page 5 of 11
July 6, 2014
New Coffee Stand
Des Plaines Metra Station
1501 Miner Street
Des Plaines, IL
Electrical:
All work to be done in substantial conformance with architectural plans.
Including, but not limited to the clarification of items listed below:
• Furnish and install new outlets, and switches as per the plan
• Run necessary electrical as need to power all of the new custom supplied app:iances
• Install necessary electrical for customer supplied low voltage fixtures and signage
• Furnish labor to install customer supplied surface mounted light fixtures
• No changes to the service are included. All electrical is to be tied into the existing service panel
• No phone lines, cable line, TV lines, alarm system, speaker systems, or intercoms are included in this bid
Drywall:
All work to be done in substantial conformance with architectural plans.
Including, but not limited to the clarification of items listed below:
• Furnish and install new drywall on the new walls
• Patch and repair the existing drywall ceilings as needed
• Tape, patch, sand and prime the walls and ceilings making paint ready for others
Finish Work:
• Patch and finish the sections of the concrete floors that were broken up for the new plumbing
• Furnish labor to install customer supplied porcelain tile on the new drywall walls
• Furnish and install new baseboards and trims as need
• Furnish labor to install the new customer supplied sinks faucets
• Finish painting is not part of this bid. Painting to be done by other
Finish cabinetry, countertops, display cases, all appliances, i.e. refrigerators, icemakers, etc...or labor
nstall any of these items are included in this bid
Grinding, polishing, and finishing of the concrete floors are to be done by others and are not part of thi
bid
• No changes to the interior and exterior doors and windows
• Remove the temporary partition wall
Clean up all construction debris
Total for entire project as stated above $ 35,300
Attachment 2 Page 6 of 11
Page 7 of 11
DYROS Inc.
CONSTRUCTION
Commercial Industrial
New Coffee Stand / Des Plaines Metra Station
1501 Miner Street
Des Plaines, IL
QUOTE
DATE:
SUBMITTED BY:
EMAIL:
July 25, 2014
Ted Fotos
Ted@)Dvros.net
DESCRIPTION
SCOPE OF WORK
COST
Provide all labor, material, and equipment to perform the following items of work:
Build a temporary partition wall separating the new Coffee Shop and Metra Lobby
Break up concrete floor as need for installation of new floor drains
Open ceilings as needed for the new electric and plumbing
Frame out all new metal stud walls as per the plan
$5,500.00
Demolition and
Framing
Furnish labor and materials to install new hot and cold copper water supplies to all of the new
plumbing locations as called out in the plans
Plumbing New hot water lines are to be tied into the e'dstlng hot water heater
Furnish and install new wall and floor drains as called out in the plans
Instali new vent lines as needed
The vent lines will be connected into the existing roof vent that has been terminated
$ 9,850.00
Furnish and install new outlets, and switches as per the plan
Run necessary electrical as need to power all of the new custom supplied appliances
Install necessary electrical for customer supplied low voltage fixtures and signage
Electrical Furnish labor to install customer supplied surface mounted Tight fixtures
No changes to the service are induded. All electrical is to be tied into the existing service panel
No phone lines, cable line, TV lines, alarm system, speaker systems, or intercoms are induded in this
bid
$8,275.00
Furnish and install new drywall on the new walls
Drywall Patch and repair the existing drywall celings as needed
Tape, patch, sand and prime the walls and ceilings making paint ready for others
_
$ 4,200.00
Patch and finish the sections of the concrete floors that were broken up for the new plumbing
Furnish labor to Install customer supplied porcelain tile on the new drywall walls
Furnish and install new baseboards and trims as need
Fumish labor to install the new customer supplied sinks faucets
Finish painting is not part of this bid. Painting to be done by other
Finish Work Rnish cabinetry, countertops, display cases, all appliances, i.e. refrigerators, icemakers, etc...or labor
to install any of these items are induded in this bid
Grinding, polishing, and finishing of the concrete floors are to be done by others
No changes to the interior and exterior doors and windows
Remove the temporary partition wall
Clean up all construction debris
$10,700.00
Total (
$38,525.00
145 Randall Street Elk Grove Village, IL PH 847.593.9797 FAX 847.593.9805
Page 7 of 11
The Local Coffee Tea & Sweets Equipment List
1. True Refrigerator TAC-30GS $4,950.00
2. Custom Glass Donut Display Case $850.00
3. Ipad POS System $1,400.00
4. Espresso Rinser $260.00
5. Nuovo Simonelli Espresso Machine Aurelia Il $10,120.00
6. 2 Mazzer Doser Espresso Grinders $1,550.00
7. 2 Sirman Sirio Mixers $440.00
8. Ice Bin $570.00
9. Hand Sink w/ Splash Guards $100.00
10. Fetco Coffee Brewer CBS -2032e $1,400.00
11. Bunn Coffee Grinder 01 $880.00
12. ZummoJuicer Z14C $6,100.00
13. 2 Samsung 32" TV's $1,300.00
14. 3 Compartment Sink $500.00
15. Manitowoc UD -0240A Neo Ice Machine $1,820.00
16. True Undercounter Refrigerator TUC -27G $1,700.00
17. True Upright Double Door Refrigerator T -49G -LD $4,400.00
18. Ice Coffee Kegerator $660.00
19. Culligan Commercial Purification water system $4,500.00
20. Custom Cabinetry (espresso color) $2,800.00
21. Quartz Custom counter tops (Installed) $3,835.00
22. White Subway tile for back wall (Uninstalled) $465.00
Estimated Total $50,600.00
I'm sure the way things are going this list will grow. This price does NOT include
any of the build out.
Things that will remain in the shop are numbers. 2,4,8,9,14,19,20,21,22. Plus all the
construction.
Attachment 3 Page 8 of 11
Attachment 4 — Photos of Proposed Area for Improvement (Metra Train Station)
Attachment 4
CITY OF DES PLAINES
RESOLUTION R - 168 - 14
A RESOLUTION APPROVING A BUSINESS ASSISTANCE
PROGRAM (INTERIOR BUILD -OUT PROGRAM) GRANT
FOR 1501 MINER STREET.
WHEREAS, the City has appropriated funds for use by the Community and Economic
Development Department during the 2014 fiscal year for the disbursement of Business
Assistance Program (Interior Build -Out Program) ("Program") grants; and
WHEREAS, the Program offers grants to reimburse businesses for 50 percent of the cost
of an interior build -out of eligible commercial properties located within the City, up to a total
amount of $15,000; and
WHEREAS, The Local Tea and Sweets, LLC, d/b/a The Local ("Applicant"), has
applied for a Program grant ("Grant") to complete the interior build -out of the commercial
property located at 1501 Miner Street within the City ("Subject Property"); and
WHEREAS, the estimated cost of the proposed improvements at the Subject Property is
$35,000; and
WHEREAS, the City desires to approve the Grant in an amount not to exceed $15,000 to
reimburse the Applicant for a portion of the cost of the proposed improvements at the Subject
Property; and
WHEREAS, the City Council has determined that is in the best interest of the City to
approve and authorize the Grant in an amount not to exceed $15,000 to reimburse the Applicant
for a portion of the cost of the proposed improvements at the Subject Property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES
PLAINES, COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as fmdings of the City Council.
SECTION 2: APPROVAL OF GRANT. The City Council hereby approves the Grant
in an amount not to exceed $15,000 to reimburse the Applicant for a portion of the cost of the
proposed improvements at the Subject Property in accordance with Program guidelines.
1
Resolution Page 10 of 11
SECTION 3: AUTHORIZATION OF GRANT. The City Council hereby authorizes
and directs the City Manager to take all necessary and appropriate action to reimburse the
Applicant in an amount not to exceed $15,000 for a portion of the cost of the proposed
improvements at the Subject Property in accordance with Program guidelines.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
PASSED this _ day of , 2014.
APPROVED this _ day of , 2014.
VOTE: AYES NAYS ABSENT
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2014\DP-Resolution Approving the BAP Application for The Local 1501 Miner St
#31988738_v1
2
Resolution Page 11 of 11
CITY Of
Si ji
N4, ee
DES PLAINES
ILLINOIS
Committee of the Whole Item # 2c
City of Des Plaines
Community Development
Planning & Zoning Division
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5306
Fax: 847-827-2196
MEMORANDUM
Date:
To:
From:
Subject:
July 30, 2014
Michael G. Bartholomew, MCP, LEED AP, City Manager
George Sakas, AICP, Director of Community and Economic Development
Scott Mangum, AICP, Senior Planner
Consideration of Variance Request, 1784 Forest Avenue (Case #14-040-V)
Issue: The petitioner is requesting variations to Section 8.1-3 of the 1998 City of Des Plaines Zoning
Ordinance, as amended: to allow construction of an approximately 1,160 square foot accessory
structure including a garage and attached patio cover with a 3' side yard setback, where a maximum
of 720 square feet is allowed for a detached accessory structure and a minimum 5' side yard setback
is required in the R-1 Zoning District.
Analysis:
Address:
Existing Zoning:
PIN:
Petitioner:
Owner(s):
1784 Forest Avenue
R-1, Single Family Residential District
09-21-305-064-0000
Dominika Ostrowski, 1784 Forest Avenue, Des Plaines, IL 60018
Dominika Ostrowski, 1784 Forest Avenue, Des Plaines, IL 60018
In reviewing this variation request, staff has considered the following information:
The approximately 16,000 square -foot property has 63 feet of frontage on Forest Avenue. The width
of the 265 -foot deep property begins to taper at a point approximately 209 feet from the front property
line to a width of 42.6 feet at the rear property line. Overall, the lot size is conforming and exceeds
both the minimum lot width (55' would be required ofa new subdivision), and lot size (6,875 square
feet would be required of a new subdivision). The property is improved with a one-story brick
approximately 1,225 square -foot single-family residence with a side driveway and approximately 360
square -foot (18 -feet by 20 -feet) rear detached two -car garage.
The variations requested are to authorize a new 1,160 square foot accessory structure that is larger
than the maximum 720 square feet allowed with a 3 -foot setback from the east side property line. The
Page 1 of 17
proposed structure would have an interior area of 960 square -feet (24 -feet by 40 -feet) in addition to a
20 -foot by 10 -foot roofed patio area. The proposed building height to the midpoint of the garage roof
would be 13.5 feet and 16 -feet to the ridge. The applicant states the need for additional storage space
for work equipment and vehicles as reasons for the request.
Recommendation: At its July 29, 2014 meeting the Zoning Board of Appeals denied (5-0) the
Standard Variation request for a 3 -foot side -yard setback for an accessory structure. At its July 29,
2014 meeting the Zoning Board of Appeals voted (3-2) to recommend that the City Council deny the
Major Variation for an oversized accessory structure.
Staff recommended that the Zoning Board of Appeals deny the variation requests because the
proposed size of the accessory structure is considerably larger than the typical residential accessory
structure and the footprint would be similar in size to the primary structure. Additionally, Section 8.8-
7 of the Zoning Ordinance limits the number of vehicles used by a home occupation to not more than
one. The existing garage location is in compliance with the minimum side yard setback regulations
and the lot width exceeds the minimum required lot width, so there does not appear to be a hardship
to justify the setback variation request.
Under Section 3.6-7 of the Zoning Ordinance (Major Variations) the City Council has the authority
to approve, approve subject to conditions, or disapprove the above-mentioned variance for the size of
an accessory structure in R-1 zoning district.
Staff requests that this item be placed on the Committee of the Whole agenda at the August 18, 2014
City Council meeting.
Attachments:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
Attachment 5:
Petitioner's Variance Application
Location Map
Site and Context Photos
Draft Minutes of the July 29, 2014 Zoning Board of Appeals Hearing
Letter from Zoning Board of Appeals to the Mayor
Exhibits:
Exhibit A: Plat of Survey prepared by United Survey Service, LLC, and dated April 29, 2005.
Exhibit B: Site Plan submitted by Dominika Ostrowski on June 27, 2014.
Exhibit C: Accessory structure elevation submitted by Dominika Ostrowski on July 7, 2014.
Page 2 of 17
•
DO NOT WRITE IIN�THIS AREA, -/FOR OFFICE USE ONLY
CASE NUMBER: - O V - �/ DATE FILED (k 121 1 A—
TYPE
OF VARIATION:
Minor 0 Standard ❑ Major !g Sign 0 Ilcense Agreement ❑
License Agreement for: Lawn Sprinkler ❑ Mailbox ❑ Special Paving ❑
Fee Paid/Receipt Number: Amount: 4 fj0 0 Date: (f 1) f4
Legal Notice Publication Date: , published in the: Journal Topics
Scheduled hearing date: � (l q 9.0 at 7:30 P.M. in Room 102, City Hall
Action by Zoning Administrator/Zoning Board of Appeals/City Council:
A Variation to Sections) of the City of Des Plaines Zoning Ordinance (adopted : 998), is
requested in confomtity with the powers vested in the Zoning Administrator/Zoning Board of Appeals/City
Council, to permit the Variation on the property legally described as: (See legal description on Plat of Survey
supplied by applicant) and commonly known as:
1104 FOREST , Des Plaines, Cook County, Illinois.
(Subject property address)
Variation being requested:
1(4 x 110
p p1(k1 Li: rlr2_ toh. "ctn.si- i ole. .
Applicant(s) Name:301Y11 N 1 K R OTC GJSItignature �l u
1�
Telephrn (4} 111- L 11 Fax: ( 841) r9C;1 067— Jo( e,
Mailing Address: 1184 FQ E s i #UE 4 SES PLV l N€ S 1L bC01'
Property Owner(s) Name: A N 9 RZ,J OSTIZQL 13ignature �V U ,' x J
Tele22(.4)phon1 iQ 0 - 6°10 Fax: (847 aC"1 - 6101
Mailing Address: _ c i lU-: 0 r 5AU4.-c l 0 L a L . ] L C�
vW2,. 43S !h✓e
Is the Contact Person e: Appl icant,`or Owner ❑
3 -
Attachment 1
Page 3 of 17
Address of; roPerty: 1184 FOR.t5f Des Plaines, IL. 600 '8
Property Tax Number: - C9 - - Obq — 0000
(From tax bill or township assessor's office)
Applicant's interest in the property: D sole owner ❑ lessee ❑ contract purchaser
0 other (explain):__ _ _ _ _ --
Present Zoning Classification of Property:
Current Use of Property:
Proposed Use of Property:
TRLt4T ,ORMATION
Name(s) of Trust Beneficiary (ies)*
Address (es) of Trust Beneficiary (ies)*
* All applications involving property held by a land trust must be signed by the trust officer of the institution
holding the trust as the owner of the property. Additionally, the trust beneficiary and his/her current address must
be disclosed on this form. The application must also be accompanied by the following:
A certified copy of the trust agreement.
c A letter from the trustee certifying that the beneficiary as shown on this application is correct and
disclosing any beneficiary changes or lack thereof during the 12 months preceding the filing of
this application.
IF YOU ARE FILING A LICENSE AGREEMENT, PLEASE PROCEED TO PAGES.
-a-
Attachment 1
Page 4 of 17
REASONS FOR VARIATION REQUEST
Before answering the following questions, read the Notice to Applicants be?ow.
Notice to Applicants
A Variation is a zoning adjustment, which permits changes of certain zoning requirements where individual
properties are unduly burdened by the strict application of the zoning standards. The power to vary is restricted
and the degree of variation is limited to the minimum change necessary to overcome hardship of the property.
A Variation : ecognizes that the same zoning district requirements do not affect all properties equally; the intention
of it is to allow changes to properties where the re is a hardship to enjoy equal opportunities with similarly zoned
properties. You must prove in making your case that special circumstances or unusual conditions affect your
property. These must result in uncommon hardship and unequal treatment under the strict application of the
Zoning Ordinance. Where hardship conditions extend to other properties, a variation cannot be granted. You must
prove that the combination of the Zoning Ordinance and the uncommon conditions of your property prevents you
from making any reasonable use of your land as permitted under the current zoning district. No variation may be
granted which would adversely affect surrounding property or the general neighborhood. All variations must be in
harmony with the intent and purpose of the Zoning Ordinance.
In order for the Zoning Administrator, staff and Zoning Board of Appeals to understand your reasons for
requesting a variation(s) please answer the following questions completely.
1. What would you describe as the hardship(s) that prevent you from being able to carry out the strict letter of
the provisions of the Zoning Ordinance? (Explain in l)�-�rUCIC S t
Ve,rti Li mi} I sfn'c� pard nq . lspace o pu,f 14,
+wo cams) also aII eguprnevi4 Nucied for work .
no a Iovroe pi ece of_ Fir)perkt
2. How do the site conditions prevent the reasonable use of your land under the terms of the Zoning
Ordinance? (Expain in Detail)
3. To the best of your knowledge, can you affirm that the physical condition of your property was not created
by an action of anyone having property interests in the land after the Zoning Ordinance of 1998 was
adopted, or as the result of other governmental action, or was created by natural forces:
Ye No ❑
If no, please exp' ain in detail.
Attachment 1 Page 5 of 17
4. _-::ow would the denial of the variation deprive you from rights ,Lnjoyed by other persons subject to the
same provisions? (Explain in Detail)
Vent t V ed reed l* ,•, . +lave nuc. -1- l ow9e coca rd .
Needsrce h sb•e 'J 1 car, L4Y%4 v 1 (ids s
5. Is the requested variation the minimum measure of relief necessary to alleviate the alleged hardship or
difficulty presented by the strict application of the Zoning Ordinance? (Explain in Detail)
Yes
6. Will the granting of the variation be in harmony with the neighborhood and the provisions of the Zoning
Ordinance from which it is being sought? (Explain in Detail)
'fes - itLj 1p+ doesY1 '4
rtu SI/bars ory ' des
hereby certify that all of the above statements and those contained in any papers or plans submitted herewith
are true to the best of my knowledge and belief. Furthermore, I consent to the entry in or upon the premises
described in the application, by any authorized official of the City of Des Plaines, for the purpose of posting,
maintaining, and removing public hearing notices as may be required, as well as conducting site analysis.
(Signature of Applicant or Authorized Agent)
(Date)
(Signature of r wner) (Date)
-5-
Attachment 1
Page 6 of 17
Attachment 2, Location Map - 1784 Forest Avenue
Prepared by Community and Economic Development Department: SM, July 23, 2014
Attachment 2
Page 7of17
ttachment
Attachment 3
Page 8 of 17
Case #14-039-V 2600 S. Des Plaines River Road
Case #14-040•V 1784 Forest Avenue
July 29, 2014
Page 1
DES PLAINES ZONING BOARD MEETING
JULY 29, 2014
MINUTES
The Des Plaines Zoning Board Meeting held its regularly scheduled meeting on Tuesday, July 29, 2014, at
7:30 p.m. in Room 102, City Council Chambers, of the Des Plaines Civic Center.
ZONING BOARD
PRESENT: Szabo, Saletnik, Hofherr, Schell, Porada
ABSENT: Seegers, Catalano
ALSO PRESENT: Scott Mangum, Senior Planner, Department of Community & Economic Development
Chan Yu, Associate Planner, Department of Community & Economic Development
Gale Cerabona, Recording Secretary
Acting Chair Szabo called the meeting to order at 7:33 p.m. Acting Chair Szabo read this evening's cases, noting the
14-039-V case is recommended for continuance to the next meeting, August 12, 2014, as additional information is
required from the Applicant.
A motion was made by Board Member Hofherr, seconded by Board Member Saletnik to continue Case 14-
039-V, 2600 S. Des Plaines River Road to the August 12, 2014 Zoning Board of Appeals meeting.
AYES: Hofherr, Saletnik, Schell, Porada, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
APPROVAL OF MINUTES:
A motion was made by Board Member Hofherr, seconded by Board Member Schell, to approve the meeting
minutes of June 24, 2014.
AYES: Hofherr, Schell, Saletnik, Porada, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
Attachment 4 Page 9 of 17
Case #14-039-V 2600 S. Des Plaines River Road
Case #14-040-V 1784 Forest Avenue
July 29, 2014
Page 2
NEW BUSINESS
1. Address: 1784 Forest Avenue Case Number: 14-040-V
Petitioner is requesting variations to Section 8.1-3 of the 1998 City of Des Plaines Zoning Ordinance, as
amended: to allow construction of an approximately 1,160 square foot accessory structure including a garage
and attached patio cover with a 3' side yard setback, where a maximum of 720 square feet is allowed for a
detached accessory structure and a minimum 5' side yard setback is required in the R-1 Zoning District.
PIN: 09-21-305-064-0000
Petitioner: Dominika Ostrowski, 1784 Forest Avenue, Des Plaines, IL 60018
Owner: Dominika Ostrowski, 1784 Forest Avenue, Des Plaines, 1L 60018
Acting Chair Szabo swore in Petitioners Dominika & Andy Ostrowski, 1784 Forest Avenue, Des Plaines,
IL 60018.
Mrs. Ostrowski stated they are trying to build a garage for existing vehicles, one cargo van & two cars,
along with work equipment. Mrs. Ostrowski continued that they would like these items housed in the
garage rather than outside; need something big enough to accommodate everything including a second
cargo van that they intent to purchase.
Acting Chair Szabo asked the Board if there are any questions.
Board Member Porada asked Staff if there are two variations. Mr. Mangum advised — yes. Board Member
Porada then noted to Petitioners that the existing garage is 5 ft. from the property line. He asked, due to the
driveway touching the property line, if it is preferable to build the garage closer to the property line & add a
fire wall. Mr. Ostrowski advised — the existing 18' by 20' garage is too small to fit two cars.
Acting Chair Szabo asked the Board if there are any further questions.
Board Member Hofherr asked Petitioners, regarding the location & its inconvenience, if they thought of
moving the garage back toward the rear of the lot and maintain the 5 ft. setback instead of 3 ft. Mrs.
Ostrowski stated that, based on their plan, they also want a maintain space in the rear yard.
Acting Chair Szabo asked the Board if there are any questions. There were none. Acting Chair Szabo asked
Mr. Mangum to summarize the staff report.
Issue: Petitioner is requesting variations to Section 8.1-3 of the 1998 City of Des Plaines Zoning Ordinance,
as amended: to allow construction of an approximately 1,160 square foot accessory structure including a
garage and attached patio cover with a 3' side yard setback, where a maximum of 720 square feet is allowed
for a detached accessory structure and a minimum 5' side yard setback is required in the R-1 Zoning District.
Analysis:
Address 1784 Forest Avenue
Existing Zoning R-1, Single Family Residential District
Petitioner Dominika Ostrowski, 1784 Forest Avenue, Des Plaines, IL 60018
Attachment 4 Page 10 of 17
Case #14-039-V 2600 S. Des Plaines River Road
Case #14-040-V 1784 Forest Avenue
July 29, 2014
Page 3
Owner(s): Dominika Ostrowski, 1784 Forest Avenue, Des Plaines, IL 60018
PIN 09-21-305-064-0000
In reviewing this variation request, staff has considered the following information:
The approximately 16,000 square -foot property has 63 feet of frontage on Forest Avenue. The width of the
265 -foot deep property begins to taper at a point approximately 209 feet from the front property line to a
width of 42.6 feet at the rear property line. Overall, the lot size is conforming and exceeds both the minimum
lot width (55' would be required of a new subdivision), and lot size (6,875 square feet would be required of
a new subdivision). The property is improved with a one-story brick approximately 1,225 square -foot single-
family residence with a side driveway and approximately 360 square -foot (18 -feet by 20 -feet) rear detached
two -car garage.
The variations requested are to authorize a new 1,160 square foot accessory structure that is larger than the
maximum 720 square feet allowed with a 3 -foot setback from the east side property line. The proposed
structure would have an interior area of 960 square -feet (24 -feet by 40 -feet) in addition to a 20 -foot by 10 -
foot roofed patio area. The proposed building height to the midpoint of the garage roof would be 13.5 feet
and 16 -feet to the ridge. The applicant states the need for additional storage space for work equipment and
vehicles as reasons for the request.
Recommendation: Staff recommends denial of the above -requested variations for the side setback and
accessory structure size variations based on review of the information presented by the applicant and the
standards and conditions imposed by Section 3.6-8 (Findings of Fact for Variations) as outlined by the City
of Des Plaines Zoning Ordinance.
The proposed size of the accessory structure is considerably larger than the typical residential accessory
structure and the footprint would be similar in size to the primary structure. Additionally, Section 8.8-7 of
the Zoning Ordinance limits the number of vehicles used by a home occupation to not more than one. The
existing garage location is in compliance with the minimum side yard setback regulations and the lot width
exceeds the minimum required lot width, so there does not appear to be a hardship to justify the setback
variation request.
Zoning Board of Appeals Procedure:
Under Section 3.6-7 of the Zoning Ordinance (Major Variations) the Zoning Board of Appeals has the
authority to recommend that the City Council approve, approve subject to conditions, or disapprove the
above-mentioned variances for size and location of an accessory structure in the R-1 zoning district. The City
Council has the final authority on the major variation requests.
Acting Chair Szabo asked if anyone in the audience is in favor of or objects. Two individuals raised their
hands & came forward:
• Scott Beller, 1744 Forest Avenue
Acting Chair Szabo swore in the audience member.
Mr. Beller stated he has lived in the area for 26 years, & advised the flood plain has risen. He
stated that he is not opposed to his neighbors building the garage, but he would like to see it offset
as the current paving is not permeable. Mr. Mangum responded — there is not a restriction on
Attachment 4 Page 11 of 17
Case #14-039-V 2600 S. Des Plaines River Road
Case #14-040-V 1784 Forest Avenue
July 29, 2014
Page 4
impervious paving. Mr. Beller stated he would like the City to look into permeable paving
requirements.
Mrs. Ostrowski stated she is not in the flood zone, & she also gets rain. Mr. Beller identified that
more than 1,000 sq. ft. is not permeable, & it affects all neighbors.
• Jeff White, 1714 Forest Avenue
Acting Chair Szabo swore in the audience member.
Mr. White advised he did not view the plan to see if there's compensatory storage. Acting Chair
Szabo shared the plan with Mr. White.
Board Member Saletnik commented that there are other things than building on the block that
promote flooding. He recommends setting the home back to achieve the goal, & noted that
permeable surface is an option. He continued that due to the 65 ft. wide lot, a hardship must be
provided, advising that perhaps with a better plan these variations wouldn't need to occur. He
believes that whatever is done, building of a garage is inconsequential regarding flooding (noting
the Army Corps of Engineers is involved).
Acting Chair Szabo suggested paving brick as another option.
Board Member Hofherr asked Petitioners:
• if they have one or two vehicles. Petitioners advised they have three + one. Board Member
Hofherr advised that one work vehicle is allowed and others are not allowed on the property. Mr.
Mangum concurred stating that one home or business vehicle only is allowed. Mrs. Ostrowski
reminded that all of the items are currently outside.
• how many years they've lived there. Applicants responded since 2005.
Mr. Mangum noted the distance between the home & garage is 38 ft., stating the drawing is not to scale.
Acting Chair Szabo asked the Board if there are any further questions or discussion.
Staff reminded this is a recommendation to City Council.
Board Member Saletnik stated there have been a large number of oversized garages with zero lot -line
clearances. He shared with the Applicants that the things against them are:
• a 65 -ft. wide lot while others have 50 -ft. wide lots
• a home business with two vehicles
Acting Chair Szabo suggested a commercial location for the Applicants to park the vehicles.
Board Member Porada recommended there be two motions.
Board Member Saletnik advised the Applicants that because it's a 65 -ft. wide lot, it is difficult to grant.
Attachment 4 Page 12 of 17
Case #14-039-V 2600 S. Des Plaines River Road
Case # 14-040-V 1784 Forest Avenue
July 29, 2014
Page 5
A motion was made by Board Member Saletnik, seconded by Board Member Hofberr, to deny the
side -yard setback variation.
AYES: Hofherr, Schell, Saletnik, Porada, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
A motion was made by Board Member Saletnik to approve the oversized garage due to precedence &
being in character with the community. Motion failed as there was no second.
A motion was made by Board Member Ho&err, seconded by Board Member Schell, to recommend
denial of the size of the garage.
AYES: Hofherr, Schell, Porada
NAYES: Saletnik, Szabo
***MOTION FAILED 3-2***
Acting Chair Szabo stated this will be shared with City Council.
OLD BUSINESS There was no Old Business.
Mr. Mangum advised that the next meeting will be on August 12, 2014.
ADJOURNMENT
A motion was made by Board Member Schell, seconded by Board Member Hofherr, to adjourn the meeting
at 8:07 p.m. On a voice vote, the motion carried unanimously.
Sincerely,
Gale Cerabona, Recording Secretary
cc: City Officials, Aldermen, Zoning Board of Appeals, Petitioners
Attachment 4 Page 13 of 17
CITY OF
ttoi
DES PLAINES
ILLINOIS
July 29, 2014
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
City of Des Plaines
Community Development
Planning & Zoning Division
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5306
Fax: 847-827-2196
Subject: Zoning Board of Appeals, 1784 Forest Avenue, Case # 14-040-V
RE: Request to authorize a standard variation for setback of an accessory structure and a major variation
for the size of an accessory structure
Honorable Mayor and Members of the Des Plaines City Council:
The Zoning Board of Appeals met on July 29, 2014 to consider the above petition. The Zoning Board of
Appeals submits the following:
1. Mrs. Dominika Ostrowski and Mr. Andrzej Ostrowski, petitioners, presented the pertinent facts.
2. The Community and Economic Development Department recommended denial of the variation
requests.
3. Two members of the public spoke with concerns regarding storm water impacts of the proposal.
4. The Zoning Board of Appeals denied (5-0) the Standard Variation request for a 3 -foot side -yard
setback for an accessory structure. The Zoning Board of Appeals voted (3-2) to recommend that the
City Council deny the Major Variation for the size of an accessory structure.
Respectfully submitted,
Jim Szabo
Des Plaines Zoning Board of Appeals, Acting Chairman
cc: City Officials
Aldermen
Zoning Board of Appeals Commissioners
Petitioners
Recording Secretary
File
Attachment 5 Page 14 of 17
It1AR. .V11i11 ',W. tr. II
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UNITED SURVEY SERVICE LLC.
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Page 17 of 17
UNFINISHED BUSINESS
p*Y OF
tt�
DES PLAINES
ILLINOIS
City of Des Plaines
Finance Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5325
Fax: 847-391-5402
MEMORANDUM
Date: August 7, 2014
To: Michael Bartholomew, City Manager
From: Dorothy Wisniewski, Finance Director
Subj: Ordinance M-28-14 As Amended Regarding General Obligation Refunding Bonds, Series
2014
Issue: During the August 4, 2014 City Council Meeting, the City Council approved Ordinance M-
28-14 for the 2014 Series Refunding Bonds. At the August 18, 2014 City Council meeting the
Ordinance will be presented as Amended on Second Reading under Unfinished Business.
Analysis: The 2014 Series Bond sale will occur the morning of August 18, 2014. All of the bond
schedules will be compiled and the Ordinance will be updated with the final numbers. The
Ordinance as Amended will be presented and handed out to the City Council during the meeting.
Recommendation: I recommend that the City Council approve Ordinance M-28-14 As Amended
on August 18, 2014 and approve the final version of the Ordinance.
Attachments:
August 4, 2014 City Council Agenda Packet
CITY OF
It 15 k
DES PLAINES
ILLINOIS
City of Des Plaines
Finance Department
1420 Miner Street
Des Plaines, IL 60016
Tel: 847-391-5300
Fax: 847-391-5402
MEMORANDUM
Date: July 22, 2014
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Director of Finance
Subj: Issuance of 2014 General Obligation Refunding Bonds and Providing for the Redemption of
the Outstanding Bonds
Issue: For the City Council to authorize the reduction of the City's outstanding debt burden
through early payoff and refunding of the following outstanding General Obligation (G.O.) Bonds:
• Refund and redeem $1.94M of the Taxable G.O. Bonds, Series 2003C (TIF #6)
• Refund and redeem $2.67M of the G.O. Bonds, Series 2005A (TIF #3)
• Refund and redeem $2.855M of the G.O. Bonds, Series 2005D (Library Portion)
• Redeem (Early Pay -Off) $3.15M of the G.O. Bonds, Series 2005D (Sewer Portion)
Analysis: Interest rates continue to be at record low levels creating a favorable opportunity for the
City to use bond refinancing as a debt management tool. Utilizing such action will provide interest
cost savings, reduce the outstanding debt and ease the burden of annual debt service payments for
the City.
Table 1 below summarizes the outstanding balances after December 1, 2013 payments as well as
the funding sources and maturity dates. The last column in the table provides the recommended
course of action.
Table 1
Bond Funding Principal Amount Maturity Proposed
Issue Source Purpose Outstanding Date Action
2003C TIF #6 Redevelopment Project Costs 1,940,000 12/1/2021 Refund
2005A TIF #3 Redevelopment Project Costs 2,670,000 12/1/2022 Refund
2005D CIP - Library Finance of the Library Building 2,855,000 12/1/2018 Refund
2005D CIP - Capital Wastewater Management Projects 3,150,000 12/1/2018 Early Pay -Off
Total Outstanding Amount 10,615,000
Benchmarks: When evaluating the pertinence of the debt refunding, the following three key
benchmarks must be taken into consideration in making a decision:
Page 1 of 35
• Net present value (NPV) savings (net of all issuance costs and any cash contribution to the
refunding) should be at least 3-5 percent of the refinanced bonds.
• Present value savings must exceed twice the costs of the issue.
• There should be no extensions to existing maturity dates.
Refunding: As noted in Table 1 above and Table 2 below, the 2003C, 2005A and 2005D Series
of Bonds are callable and therefore can be refunded for interest rate savings. Table 2 below
summarizes the outstanding principal balances of the bonds earmarked for 2014 refunding as well
as funding sources, maturity dates and estimated savings.
Table 2
Bond
Issue
2003C
2005A
2005D
Total
Funding
Source
TIF #6
TIF #3
CIP - Library
Principal Amount
Outstanding
1,940,000
2,670,000
2,855,000
Maturity
Date
12/1/2021
12/1/2022
12/1/2018
Proposed
Estimated Bond
Savings % of NPV Series
163,000 8.40% 2014A
273,000 10.20% 2014B
185,000 6.50% 2014B
7,465,000 621,000
The remaining $1.94M of Taxable G.O. Bonds, Series 2003C were issued to finance redevelopment
project costs in TIF #6. The outstanding principal balance will be refunded with $2.03M Taxable
G.O. Refunding Bonds, Series 2014A and the original maturity date of December 1, 2021. This
refunding will result in estimated savings of $163K or 8.4% of the refunded principal.
The callable $2.67M of G.O. Bonds, Series 2005A were issued to finance redevelopment project
costs in TIF #3. The callable $2.855M of G.O. Bonds, Series 2005D were issued to refund bonds
issued in 1998 to finance the Des Plaines Public Library. The new $5.77M G.O. Refunding Bonds,
Series 2014B with the original maturity dates of December 1, 2022 and December 1, 2018 will
result in an estimated savings of $458K or 10.2% and 6.5% respectively of the refunded principal.
The 2014 refunding will satisfy all three key benchmarks outlined above:
• NPV savings is projected to be at an average of 8.4% of the refinanced bonds — above the
3% to 5% recommended amount.
• Present value savings are estimated at $621K — well above the recommended two times the
cost of issuance ($92K) amount.
• The current maturity date will remain unchanged.
Redemption (Early Pay-off): The callable $3.15M G.O. Bonds, Series 2005D (Sewer Portion)
were issued to refund 1998 bonds issued to finance wastewater management projects with the
maturity date of December 1, 2018. By calling these bonds early and paying them off, the City will
save approximately $468K in interest payments.
The total amount needed to pay off this debt on September 4, 2014 is estimated at $3.22M and
would be funded by a transfer from the General Fund to the Capital Projects fund. Paying this debt
early will alleviate approximately $880K in expenditures within the Capital Projects fund to utilize
towards future capital improvements on an annual basis.
Page 2 of 35
Table 3
Bond Funding Principal Amount Maturity Estimated
Issue Source Outstanding Date Savings
2005D CIP 3,150,000 12/1/2018 468,000
Total 3,150,000
An Ordinance to refund the remaining Taxable G.O. Bonds, Series 2003C ('1'lr#6), and the
remaining G.O. Bonds, Series 2005A (TIF #3) and Series 2005D (Library Portion) will be
presented to the City Council at the August 4, 2014 meeting for the issuance of General Obligation
Refunding Bonds, Series 2014A and Series 2014B. The total savings generated from the refunding
and the early pay-off is $1.1M.
Recommendation: I recommend that the City Council approve the attached Ordinance authorizing
the issuance of General Obligation Refunding Bonds, Series 2014A and Series 2014B and
providing for the redemption of outstanding G.O. Bonds, Series 2005D (Sewer Portion).
Attachments:
Ordinance M-28-14: Authorizing the issuance of General Obligation Refunding Bonds of 2014 of
the City of Des Plaines, IL and providing for redemption of outstanding bonds of the City.
Page 3 of 35
CITY OF DES PLAINES
ORDINANCE M - 28 - 14
ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL
OBLIGATION REFUNDING BONDS OF 2014 OF THE CITY
OF DES PLAINES, ILLINOIS AND PROVIDING FOR THE
REDEMPTION OF OUTSTANDING BONDS OF THE CITY
Adopted by the City Council on
August 18, 2014
Published in Pamphlet Form by
the authority of the City Council
on August 19, 2014.
Page 4 of 35
CITY OF DES PLAINES
ORDINANCE M - 28 - 14
ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL
OBLIGATION REFUNDING BONDS OF 2014 OF THE CITY OF
DES PLAINES, ILLINOIS AND PROVIDING FOR THE REDEMPTION OF
OUTSTANDING BONDS OF THE CITY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES,
ILLINOIS, AS FOLLOWS:
Section 1. Authority and Purposes. This ordinance is adopted pursuant to
Section 6 of Article VII of the Illinois Constitution of 1970 for the purpose of authorizing
general obligation bonds of the City (the "2014 Bonds") for the refunding and
redemption of (A) the $1,940,000 outstanding principal amount of the Taxable General
Obligation Bonds, Series 2003C, of the City (the "TIF 2003C Bonds") and
(B) $2,670,000 outstanding principal amount of General Obligation Bonds, Series
2005A, of the City consisting of the principal installments for the years 2017 to 2022,
both inclusive (the "TIF 2005A Bonds") and (C) $2,855,000 outstanding principal
amount of the General Obligation Refunding Bonds, Series 2005D, of the City
constituting a portion of the bonds of such Series maturing in the years 2015 to 2018,
both inclusive (the "Library 2005D Bonds" and together with the TIF 2003C Bonds and
the TIF 2005A Bonds, the "Prior Bonds") and for the purpose of appropriating funds for
the redemption of $3,150,000 outstanding principal amount of the General Obligation
Refunding Bonds, Series 2005D, of the City constituting a portion of the bonds of such
Series maturing in the years 2015 to 2018, both inclusive (the "Sewer 2005D Bonds").
The TIF 2003C Bonds were issued for the purpose of financing Redevelopment
Project Costs as defined in the Tax Increment Allocation Redevelopment Act, 65 Illinois
Page 5 of 35
Compiled Statutes 5/11-74.4 (the "Redevelopment Act") and included in the
redevelopment plan heretofore adopted by the City with respect to a tax increment
redevelopment project area heretofore established by the City pursuant to the
Redevelopment Act and designated as "TIF Redevelopment Project Area No. 6."
The TIF 2005A Bonds were issued for the purpose of financing Redevelopment
Project Costs included in the redevelopment plan heretofore adopted by the City with
respect to a tax increment redevelopment project area heretofore established by the
City pursuant to the Redevelopment Act and designated as "TIF Redevelopment Project
Area No. 3."
The Library 2005D Bonds were issued to refund bonds issued in 1998 to finance
the Des Plaines Public Library and the Sewer 2005D Bonds were issued to refund
bonds issued in 1998 to finance wastewater management projects.
The 2014 Bonds shall be issued as two separate series: the Taxable General
Obligation Refunding Bonds, Series 2014A (the "2014A Bonds") authorized pursuant to
Section 4 of this ordinance and the General Obligation Refunding Bonds, Series 2014B
(the "2014B Bonds") authorized pursuant to Section 5 of this ordinance.
Section 2. Payment and Refunding Plan. The City hereby elects to redeem
the Prior Bonds and the Sewer 2005D Bonds at the redemption price equal to the
principal amount thereof to be redeemed together with interest thereon to the date fixed
for redemption. The redemption date for the TIF 2003C Bonds shall be October 7,
2014. The redemption date for the TIF 2005A Bonds, the Library 2005D Bonds and the
Sewer 2005D Bonds shall be December 1, 2014.
-2-
Page 6 of 35
The Mayor, the Director of Finance and the other officers of the City are
authorized and directed to do, or cause to be done, all things necessary to accomplish
the payment and refunding plan as set forth in this Section.
Section 3.
$
Appropriations and Bond Maturity Allocations. (A) The sum of
is appropriated for and allocated to the refunding of the $1,940,000
outstanding principal amount of the TIF 2003C Bonds allocated to the payment of
Redevelopment Project Costs of TIF Redevelopment Project Area No. 6. Such
appropriation shall be funded by the issuance of the 2014A Bonds.
(B) The sum of $ is appropriated for and allocated to the
refunding of the $ outstanding principal amount of the TIF 2005A
Bonds allocated to the payment of Redevelopment Project Costs of TIF Redevelopment
Project Area No. 3. Such appropriation shall be funded by the issuance of
$ principal amount of the 2014B Bonds maturing in the following
years and in the following principal amounts:
Year Principal Amount
2014
2015
2016
2017
2018
2019
2020
2021
2022
$ ,000
,000
,000
,000
,000
,000
,000
,000
,000
(C) The sum of $ is appropriated for and allocated to the
refunding of the $ outstanding principal amount of the Library 2005D
Bonds allocated to the financing of the Des Plaines Public Library. Such appropriation
-3-
Page 7 of 35
shall be funded by the issuance of $ ,000 principal amount of the 2014B Bonds
maturing in the following years and in the following principal amounts:
Year Principal Amount
2014 $ ,000
2015 ,000
2016 ,000
2017 ,000
2018 ,000
(D) The sum of $ (the "Appropriation Amount") is
appropriated to the funding of the redemption price and associated costs of the
redemption of the Sewer 2005D Bonds. Such appropriation shall be funded from
available general funds of the City.
(E) The 2014A Bonds designated in paragraph (A) of this Section constitute
obligations issued pursuant to the Redevelopment Act and payable from the moneys in
the Special Tax Allocation Fund established by the City with respect to TIF
Redevelopment Project Area No. 6. The 2014B Bonds designated in paragraph (B) of
this Section constitute obligations issued pursuant to the Redevelopment Act and
payable from the moneys in the Special Tax Allocation Fund established by the City
with respect to TIF Redevelopment Project Area No. 3.
Section 4. Authorization and Terms of 2014A Bonds. For the purpose of
financing the appropriation made pursuant to paragraph (A) of Section 3 of this
ordinance, and pursuant to the home rule powers of the City to incur debt payable from
ad valorem property tax receipts, unlimited tax general obligation bonds of the City are
authorized to be issued and sold in an aggregate principal amount of $ ,000, and
shall be designated "Taxable General Obligation Refunding Bonds, Series 2014A" (the
-4-
Page 8 of 35
"2014A Bonds"). The 2014A Bonds shall be issuable in the denominations of $5,000 or
any integral multiple thereof and may bear such identifying numbers or letters as shall
be useful to facilitate the registration, transfer and exchange of 2014A Bonds. Unless
otherwise determined in the order to authenticate the 2014A Bonds, each 2014A Bond
delivered upon the original issuance of the 2014A Bonds shall be dated as of its date of
original issuance. Each 2014A Bond thereafter issued upon any transfer, exchange or
replacement of 2014A Bonds shall be dated so that no gain or Toss of interest shall
result from such transfer, exchange or replacement.
The 2014A Bonds shall mature (without option of prior redemption) on
December 1 in each year shown in the following table in the respective principal amount
set forth opposite each such year and the 2014A Bonds maturing in each such year
shall bear interest at the respective rate per annum set forth opposite such year:
Year Principal Amount Interest Rate
2014 $ ,000 . %
2015 ,000
2016 ,000
2017 ,000
2018 ,000
2019 ,000
2020 ,000
2021 ,000
Each 2014A Bond shall bear interest from its date, computed on the basis of a
360 day year consisting of twelve 30 day months and payable in lawful money of the
United States of America on December 1, 2014 and semiannually thereafter on each
June 1 and December 1 at the rates per annum herein determined.
Section 5. Authorization and Terms of 2014B Bonds. For the purpose of
financing the appropriations made pursuant to paragraph (B) and paragraph (C) of
-5-
Page 9 of 35
Section 3 of this ordinance, and pursuant to the home rule powers of the City to incur
debt payable from ad valorem property tax receipts, unlimited tax general obligation
bonds of the City are authorized to be issued and sold in an aggregate principal amount
of $ ,000, and shall be designated "General Obligation Refunding Bonds, Series
2014B" (the "2014B Bonds"). The 2014B Bonds shall be issuable in the denominations
of $5,000 or any integral multiple thereof and may bear such identifying numbers or
letters as shall be useful to facilitate the registration, transfer and exchange of 2014B
Bonds. Unless otherwise determined in the order to authenticate the 2014B Bonds,
each 2014B Bond delivered upon the original issuance of the 2014B Bonds shall be
dated as of its date of original issuance. Each 2014B Bond thereafter issued upon any
transfer, exchange or replacement of 2014B Bonds shall be dated so that no gain or
loss of interest shall result from such transfer, exchange or replacement.
The 2014B Bonds shall mature (without option of prior redemption) on
December 1 in each year shown in the following table in the respective principal amount
set forth opposite each such year and the 2014B Bonds maturing in each such year
shall bear interest at the respective rate per annum set forth opposite such year:
Year Principal Amount Interest Rate
2014 $ ,000
2015 ,000
2016 ,000
2017 ,000
2018 ,000
2019 ,000
2020 ,000
2021 ,000
2022 ,000
-6-
Page 10 of 35
Each 2014B Bond shall bear interest from its date, computed on the basis of a
360 day year consisting of twelve 30 day months and payable in lawful money of the
United States of America on December 1, 2014 and semiannually thereafter on each
June 1 and December 1 at the rates per annum herein determined.
Section 6. Payment Provisions. The principal of the 2014 Bonds shall be
payable in lawful money of the United States of America upon presentation and
surrender thereof at the principal corporate trust office of Amalgamated Bank of
Chicago, in the City of Chicago, Illinois, which is hereby appointed as bond registrar and
paying agent for the 2014 Bonds. Interest on the 2014 Bonds shall be payable on each
interest payment date to the registered owners of record thereof appearing on the
registration books maintained by the City for such purpose at the principal corporate
trust office of the bond registrar, as of the close of business on the 15th day of the
calendar month next preceding the applicable interest payment date. Interest on the
2014 Bonds shall be paid by check or draft mailed to such registered owners at their
addresses appearing on the registration books or by wire transfer pursuant to an
agreement by and between the City and the registered owner.
Section 7. Sale and Delivery. The 2014A Bonds are hereby sold to
, as purchaser, at a price of $
and accrued interest from their date to the date of delivery and payment therefor. The
2014B Bonds are hereby sold to , as purchaser, at
a price of $ and accrued interest from their date to the date of
delivery and payment therefor. The Official Statement prepared with respect to the
2014 Bonds is approved and "deemed final" as of its date for purposes of Securities and
-7-
Page 11 of 35
Exchange Commission Rule 15c2-12 promulgated under the Securities Exchange Act
of 1934.
The Mayor, City Clerk and other officials of the City are authorized and directed
to do and perform, or cause to be done or performed for or on behalf of the City each
and every thing necessary for the issuance of the 2014 Bonds, including the proper
execution and delivery of the 2014 Bonds and the Official Statement.
Section 8. Execution and Authentication. Each 2014 Bond shall be
executed in the name of the City by the manual or authorized facsimile signature of its
Mayor and the corporate seal of the City, or a facsimile thereof, shall be thereunto
affixed or otherwise reproduced thereon and attested by the manual or authorized
facsimile signature of its City Clerk.
In case any officer whose signature, or a facsimile of whose signature, shall
appear on any 2014 Bond shall cease to hold such office before the issuance of the
2014 Bond, such 2014 Bond shall nevertheless be valid and sufficient for all purposes,
the same as if the person whose signature, or a facsimile thereof, appears on such
2014 Bond had not ceased to hold such office. Any 2014 Bond may be signed, sealed
or attested on behalf of the City by any person who, on the date of such act, shall hold
the proper office, notwithstanding that at the date of such 2014 Bond such person may
not have held such office. No recourse shall be had for the payment of any 2014 Bonds
against any officer who executes the 2014 Bonds.
Each 2014 Bond shall bear thereon a certificate of authentication executed
manually by the bond registrar. No 2014 Bond shall be entitled to any right or benefit
-8-
Page 12 of 35
under this ordinance or shall be valid or obligatory for any purpose until such certificate
of authentication shall have been duly executed by the bond registrar.
Section 9. Transfer, Exchange and Registry. The 2014 Bonds shall be
negotiable, subject to the provisions for registration of transfer contained herein. Each
2014 Bond shall be transferable only upon the registration books maintained by the City
for that purpose at the principal corporate trust office of the bond registrar, by the
registered owner thereof in person or by his attorney duly authorized in writing, upon
surrender thereof together with a written instrument of transfer satisfactory to the bond
registrar and duly executed by the registered owner or his duly authorized attorney.
Upon the surrender for transfer of any such 2014 Bond, the City shall execute and the
bond registrar shall authenticate and deliver a new 2014 Bond or 2014 Bonds registered
in the name of the transferee, of the same series, aggregate principal amount, maturity
and interest rate as the surrendered bond. 2014 Bonds, upon surrender thereof at the
principal corporate trust office of the bond registrar, with a written instrument
satisfactory to the bond registrar, duly executed by the registered owner or his attorney
duly authorized in writing, may be exchanged for an equal aggregate principal amount
of 2014 Bonds of the same series, maturity and interest rate and of the denominations
of $5,000 or any integral multiple thereof.
For every such exchange or registration of transfer of 2014 Bonds, the City or the
bond registrar may make a charge sufficient for the reimbursement of any tax, fee or
other governmental charge required to be paid with respect to such exchange or
transfer, which sum or sums shall be paid by the person requesting such exchange or
transfer as a condition precedent to the exercise of the privilege of making such
-9-
Page 13 of 35
exchange or transfer. No other charge shall be made for the privilege of making such
transfer or exchange. The provisions of the Illinois Bond Replacement Act shall govem
the replacement of lost, destroyed or defaced 2014 Bonds.
The City and the bond registrar may deem and treat the person in whose name
any 2014 Bond shall be registered upon the registration books as the absolute owner of
such 2014 Bond, whether such 2014 Bond shall be overdue or not, for the purpose of
receiving payment of, or on account of, the principal of or interest thereon and for all
other purposes whatsoever, and all such payments so made to any such registered
owner or upon his order shall be valid and effectual to satisfy and discharge the liability
upon such 2014 Bond to the extent of the sum or sums so paid, and neither the City nor
the bond registrar shall be affected by any notice to the contrary.
Section 10. General Obligations. The full faith and credit of the City are
hereby irrevocably pledged to the punctual payment of the principal of and interest on
the 2014 Bonds. The 2014 Bonds shall be direct and general obligations of the City,
and the City shall be obligated to levy ad valorem taxes upon all the taxable property in
the City for the payment of the 2014 Bonds and the interest thereon, without limitation
as to rate or amount.
Section 11. Form of Bonds. Each series of the 2014 Bonds shall be issued as
fully registered bonds and shall be in substantially the following form, the blanks to be
appropriately completed when the 2014 Bonds are printed:
-10-
Page 14 of 35
No.
United States of America
State of Illinois
County of Cook
CITY OF DES PLAINES
[TAXABLE] GENERAL OBLIGATION REFUNDING BOND,
SERIES [2014A] [2014B]
INTEREST RATE MATURITY DATE DATED DATE
CUSIP
. % December 1, , 2014 250217
REGISTERED OWNER: Cede & Co.
PRINCIPAL AMOUNT:
The CITY OF DES PLAINES, a municipal corporation and a home rule unit of the
State of Illinois situate in the County of Cook, acknowledges itself indebted and for
value received hereby promises to pay to the registered owner of this bond, or
registered assigns, the principal amount specified above on the maturity date specified
above, and to pay interest on such principal amount from the date hereof at the interest
rate per annum specified above, computed on the basis of a 360 day year consisting of
twelve 30 day months and payable in lawful money of the United States of America on
December 1, 2014 and semiannually thereafter on June 1 and December 1 in each year
until the principal amount shall have been paid, to the registered owner of record hereof
as of the 15th day of the calendar month next preceding such interest payment date, by
wire transfer pursuant to an agreement by and between the City and the registered
owner, or otherwise by check or draft mailed to the registered owner at the address of
such owner appearing on the registration books maintained by the City for such purpose
-11-
Page 15 of 35
at the principal corporate trust office of Amalgamated Bank of Chicago, in the City of
Chicago, Illinois, as bond registrar or its successor (the "Bond Registrar"). This bond,
as to principal when due, will be payable in lawful money of the United States of
America upon presentation and surrender of this bond at the principal corporate trust
office of the Bond Registrar. The full faith and credit of the City are irrevocably pledged
for the punctual payment of the principal of and interest on this bond according to its
terms.
This bond is one of a series of bonds issued in the aggregate principal amount of
$ ,000, which are authorized and issued under and pursuant to Section 6 of
Article VII of the Illinois Constitution of 1970 and under and in accordance with an
ordinance adopted by the City Council of the City on August 18, 2014 and entitled:
"Ordinance Authorizing the Issuance of General Obligation Refunding Bonds of 2014 of
the City of Des Plaines, Illinois and Providing for the Redemption of Outstanding Bonds
of the City." This bond is issued in part in accordance with the provisions of the Tax
Increment Allocation Redevelopment Act, 65 Illinois Compiled Statutes 5/11-74.4, and
for the purpose of refunding bonds issued for the purpose of financing redevelopment
project costs.
This bond is transferable only upon such registration books by the registered
owner hereof in person, or by his attorney duly authorized in writing, upon surrender
hereof at the principal corporate trust office of the Bond Registrar together with a written
instrument of transfer satisfactory to the Bond Registrar duly executed by the registered
owner or by his duly authorized attorney, and thereupon a new registered bond or
bonds, in the authorized denominations of $5,000 or any integral multiple thereof and of
-12-
Page 16 of 35
the same aggregate principal amount, maturity and interest rate as this bond shall be
issued to the transferee in exchange therefor. In like manner, this bond may be
exchanged for an equal aggregate principal amount of bonds of the same maturity and
interest rate and of any of such authorized denominations. The City or the Bond
Registrar may make a charge sufficient for the reimbursement of any tax, fee or other
governmental charge required to be paid with respect to the transfer or exchange of this
bond. No other charge shall be made for the privilege of making such transfer or
exchange. The City and the Bond Registrar may treat and consider the person in
whose name this bond is registered as the absolute owner hereof for the purpose of
receiving payment of, or on account of, the principal and interest due hereon and for all
other purposes whatsoever.
This bond shall not be valid or become obligatory for any purpose until the
certificate of authentication hereon shall have been duly executed by the Bond
Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to be done, exist and be performed precedent to and in the issuance of this
bond in order to make it a legal, valid and binding obligation of the City have been done,
exist and have been performed in regular and due time, form and manner as required
by law, and that the series of bonds of which this bond is one, together with all other
indebtedness of the City, is within every debt or other limit prescribed by law.
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IN WITNESS WHEREOF, the City of Des Plaines has caused this bond to be
executed in its name and on its behalf by the manual or facsimile signature of its Mayor,
and its corporate seal, or a facsimile thereof, to be hereunto affixed or otherwise
reproduced hereon and attested by the manual or facsimile signature of its City Clerk.
Dated: , 2014
CERTIFICATE OF AUTHENTICATION
This bond is one of the [Taxable]
General Obligation Refunding Bonds,
Series [2014A] [2014B], described in the
within mentioned Ordinance.
AMALGAMATED BANK OF CHICAGO,
as Bond Registrar
By
Authorized Signer
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CITY OF DES PLAINES
Mayor
Attest:
City Clerk
Page 18 of 35
ASSIGNMENT
For value received the undersigned sells, assigns and transfers unto
the within bond and hereby irrevocably constitutes and appoints
attorney to transfer the said bond on the books kept for registration thereof, with full
power of substitution in the premises.
Dated
Signature Guarantee:
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Section 12. Levy and Extension of Taxes. (A) For the purpose of providing
the money required to pay the interest on the 2014 Bonds when and as the same falls
due and to pay and discharge the principal thereof as the same shall mature or become
due, there is hereby levied upon all the taxable property in the City, in each year while
any of the 2014 Bonds shall be outstanding, a direct annual tax sufficient for that
purpose in addition to all other taxes, as follows:
Tax Levy Year
2014
2015
2016
2017
2018
2019
2020
2021
A Tax Sufficient to Produce
(B) Interest or principal coming due at any time when there shall be
insufficient funds on hand from the taxes herein levied to pay the same shall be paid
promptly when due from current funds on hand in advance of the collection of the taxes
herein levied; and when said taxes shall have been collected, reimbursement shall be
made to the said funds in any amounts thus advanced.
(C) As soon as this ordinance becomes effective, a copy thereof certified by
the City Clerk, which certificate shall recite that this ordinance has been duly adopted,
shall be filed with the County Clerk of Cook County, Illinois, who is hereby directed to
ascertain the rate per cent required to produce the aggregate tax hereinbefore provided
to be levied in the years 2014 to 2021, inclusive, and to extend the same for collection
on the tax books in connection with other taxes levied in said years, in and by the City
for general corporate purposes of the City, and in said years such annual tax shall be
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levied and collected in like manner as taxes for general corporate purposes for said
years are levied and collected and, when collected, such taxes shall be used for the
purpose of paying the principal of and interest on the 2014 Bonds as the same become
due and payable.
Section 13. Tax Allocation Funds. Each Tax Allocation Fund (each a "Tax
Allocation Fund") heretofore established by the City with respect to the two
redevelopment project areas described in Section 1 of this ordinance shall be
maintained and administered by the City in accordance with the provisions of the
Redevelopment Act.
Moneys held in a Tax Allocation Fund and the taxes and other moneys to be
deposited therein pursuant to the Redevelopment Act are hereby pledged for the
payment of Redevelopment Project Costs of the related redevelopment project and as
security for the payment of the particular 2014 Bonds allocated to such redevelopment
project area pursuant to Section 3 of this ordinance. Each such pledge is subject to the
limitation that moneys not required, pledged, earmarked or otherwise designated for the
payment and securing of obligations and anticipated redevelopment project costs shall
be calculated annually and designated as "surplus" funds in accordance with Section
11-74.4-7 of the Redevelopment Act. Nothing herein contained shall restrict the power
of the City to pledge such moneys and taxes for the benefit and security of the holders
of additional bonds issued pursuant to the Redevelopment Act; to subordinate existing
pledges of such moneys or to alter the use and distribution of moneys in the Tax
Allocation Fund to the extent such alteration shall be made in furtherance of the
purposes of the Redevelopment Act and the applicable Redevelopment Plan. Moneys
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held in any Tax Allocation Fund that are to be used for the payment of the principal of
and interest on the 2014 Bonds allocated to such redevelopment project area pursuant
to Section 3 of this ordinance may be deposited in the 2014 Debt Service Fund
established by this ordinance and upon such deposit such moneys shall be used solely
for the payment of such principal and interest.
Section 14. Taxes Levied for Payment of Prior Bonds. After the issuance of
the 2014 Bonds, the Director of Finance of the City shall file with the County Clerk of
Cook County, a certificate listing the Prior Bonds and the taxes theretofore levied for the
payment of the principal of and interest on the Prior Bonds payable after December 1,
2014 and said certificate shall direct the abatement of such taxes. Any taxes collected
by the City with respect to Prior Bonds from the 2013 tax levy year or earlier tax levy
years shall be deposited into the 2014 Debt Service Fund.
Section 15. Escrow Deposit Agreement. The form of 2014 Escrow Deposit
Agreement, dated as of August 1, 2014, by and between the City and Amalgamated
Bank of Chicago, in the City of Chicago, Illinois, as Escrow Agent, on file in the office of
the City Clerk and presented at this meeting, is hereby approved. The proper officers of
the City are authorized and directed to execute and deliver the 2014 Escrow Deposit
Agreement on behalf of the City.
Section 16. Application of Appropriation Amount and Bond Proceeds. (A)
The Appropriation Amount (to the extent required) shall be deposited into the 2014
Escrow Fund maintained under the 2014 Escrow Deposit Agreement and applied to pay
the interest on and redemption price of the Sewer 2005D Bonds.
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(B) The proceeds of sale of the 2014A Bonds shall be deposited as follows:
1. To the Taxable Account of the 2014 Escrow Fund, the amount
necessary to provide for the payment of the interest on and redemption price of
the TIF 2003 Bonds.
2. To the 2014 Expense Fund established by this ordinance, the
amount of such proceeds of sale remaining after the foregoing deposit.
(C) The proceeds of sale of the 2014B Bonds shall be deposited as follows:
1. To the Tax Exempt Account of the 2014 Escrow Fund, the amount
necessary to provide for the payment of the interest on and redemption price of
the TIF 2005A Bonds and the Library 2005D Bonds.
2. To the 2014 Expense Fund, the amount of such proceeds of sale
remaining after making the foregoing deposit.
Section 17. Debt Service Fund. The "2014 Debt Service Fund" is hereby
established as a special fund of the City. Moneys derived from taxes levied pursuant to
paragraph (A) of Section 12 of this ordinance (the "Tax Receipts") are appropriated and
set aside for the purpose of paying principal of and interest on the 2014 Bonds when
and as the same come due. All of such moneys, and all other moneys to be used for
the payment of the principal of and interest on the 2014 Bonds, shall be deposited in the
2014 Debt Service Fund, which shall be administered as a bona fide debt service fund
under the Internal Revenue Code of 1986.
On or prior to the date of issuance of the 2014 Bonds, the City shall deposit into
the 2014 Debt Service Fund an amount sufficient to provide for the punctual payment of
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the principal of and interest on the 2014 Bonds that will be due and payable on
December 1, 2014.
The Tax Receipts and the moneys deposited or to be deposited into the 2014
Debt Service Fund, are pledged as security for the payment of the principal of and
interest on the 2014 Bonds. This pledge is made pursuant to Section 13 of the Local
Government Debt Reform Act and shall be valid and binding from the date of issuance
of the 2014 Bonds. All Tax Receipts and the moneys held in the 2014 Debt Service
Fund shall immediately be subject to the lien of the pledge without any physical delivery
or further act and the lien of such pledge shall be valid and binding as against all parties
having claims of any kind in tort, contract or otherwise against the City irrespective of
whether such parties have notice thereof.
Section 18. Expense Fund. The "2014 Expense Fund", is hereby established
as a special fund of the City. Moneys in the 2014 Expense Fund shall be used for the
payment of costs of issuance of the 2014 Bonds, but may hereafter be reappropriated
and used for other purposes if such reappropriation is permitted under Illinois law and
will not adversely affect the exclusion from gross income for federal income tax
purposes of interest on the 2014B Bonds.
Section 19. Investment Regulations. No investment shall be made of any
moneys in the 2014 Escrow Fund, the 2014 Debt Service Fund or the 2014 Expense
Fund except in accordance with the tax covenants set forth in Section 20 of this
ordinance. All income derived from any investments in respect of moneys or securities
in any Fund maintained under this ordinance shall be credited in each case to the Fund
in which such moneys or securities are held.
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Any moneys in any Fund may be invested in United States Treasury Securities,
State and Local Government Series, pursuant to the regulations of the United States
Treasury Department, Bureau of Public Debt. The Director of Finance and agents
designated by her are hereby authorized to submit, on behalf of the City, subscriptions
for such United States Treasury Securities and to request redemption of such United
States Treasury Securities.
Section 20. Tax Covenants. The City shall not take, or omit to take, any action
lawful and within its power to take, which action or omission would cause interest on
any 2014B Bond to become subject to federal income taxes in addition to federal
income taxes to which interest on such 2014B Bond is subject on the date of original
issuance thereof.
The City shall not permit any of the proceeds of the 2014B Bonds, or any
facilities financed with such proceeds, to be used in any manner that would cause any
2014B Bond to constitute a "private activity bond" within the meaning of Section 141 of
the Internal Revenue Code of 1986.
The City shall not permit any of the proceeds of the 2014B Bonds or other
moneys to be invested in any manner that would cause any 2014B Bond to constitute
an "arbitrage bond" within the meaning of Section 148 of the Internal Revenue Code of
1986 or a "hedge bond" within the meaning of Section 149(g) of the Internal Revenue
Code of 1986.
The City shall comply with the provisions of Section 148(f) of the Internal
Revenue Code of 1986 relating to the rebate of certain investment earnings at periodic
intervals to the United States of America.
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Section 21. Bank Qualified Designation. The City hereby designates the
2014B Bonds as "qualified tax-exempt obligations" as defined in Section 265(b)(3)(B) of
the Internal Revenue Code of 1986. The City represents that the reasonably
anticipated amount of tax-exempt obligations that are required to be taken into account
for the purpose of Section 265(b)(3)(C) of the Code and will be issued by or on behalf of
the City and all subordinate entities of the City during 2014 does not exceed
$10,000,000. The City covenants that it will not designate and issue more than
$10,000,000 aggregate principal amount of tax-exempt obligations in the year in which
the 2014B Bonds are issued. For purposes of the two preceding sentences, the term
"tax-exempt obligations" includes "qualified 501(c)(3) bonds" (as defined in the Section
145 of the Internal Revenue Code of 1986) but does not include other "private activity
bonds" (as defined in Section 141 of the Internal Revenue Code of 1986).
Section 22. Continuing Disclosure. For the benefit of the beneficial owners of
the 2014 Bonds, the City covenants and agrees to provide to the Municipal Securities
Rulemaking Board (the "MSRB") for disclosure on the Electronic Municipal Market
Access ("EMMA") system, in an electronic format as prescribed by the MSRB, (i) an
annual report containing certain financial information and operating data relating to the
City and (ii) timely notices of the occurrence of certain enumerated events. All
documents provided to the MSRB shall be accompanied by identifying information as
prescribed by the MSRB.
The annual report shall be provided to the MSRB for disclosure on EMMA within
210 days after the close of the City's fiscal year. The information to be contained in the
annual report shall consist of the annual audited financial statement of the City and such
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additional information as noted in the Official Statement under the caption "Continuing
Disclosure." Each annual audited financial statement will conform to generally accepted
accounting principles applicable to governmental units and will be prepared in
accordance with standards of the Governmental Accounting Standards Board. If the
audited financial statement is not available, then an unaudited financial statement shall
be included in the annual report and the audited financial statement shall be provided
promptly after it becomes available.
The City, in a timely manner not in excess of ten business days after the
occurrence of the event, shall provide notice to the MSRB for disclosure on EMMA of
any failure of the City to provide any such annual report within the 210 day period and of
the occurrence of any of the following events with respect to the 2014 Bonds:
(1) principal and interest payment delinquencies; (2) non payment related defaults, if
material; (3) unscheduled draws on debt service reserves reflecting financial difficulties;
(4) unscheduled draws on credit enhancements reflecting financial difficulties;
(5) substitution of credit or liquidity providers, or their failure to perform; (6) adverse tax
opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices or determinations with respect to the tax-exempt status of the 2014
Bonds, or other events affecting the tax-exempt status of the 2014 Bonds;
(7) modifications to rights of bondholders, if material; (8) bond calls, if material;
(9) defeasances; (10) release, substitution or sale of property securing repayment of the
2014 Bonds, if material; (11) rating changes; (12) tender offers; (13) bankruptcy,
insolvency, receivership or similar event of the City; (14) the consummation of a merger,
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consolidation, or acquisition involving the City or the sale of all or substantially all of the
assets of the City, other than in the ordinary course of business, the entry into a
definitive agreement to undertake such an action or the termination of a definitive
agreement relating to any such actions, other than pursuant to its terms, if material; and
(15) appointment of a successor or additional trustee or the change of name of a
trustee, if material. For the purposes of the event identified in clause (13), the event is
considered to occur when any of the following occur: the appointment of a receiver,
fiscal agent or similar officer for the City in a proceeding under the U.S. Bankruptcy
Code or in any other proceeding under state or federal law in which a court or
governmental authority has assumed jurisdiction over substantially all of the assets or
business of the City, or if such jurisdiction has been assumed by leaving the existing
governing body and officials or officers in possession but subject to the supervision and
orders of a court or governmental authority, or the entry of an order confirming a plan or
reorganization, arrangement or liquidation by a court or governmental authority having
supervision or jurisdiction over substantially all of the assets or business of the City.
It is found and determined that the City has agreed to the undertakings contained
in this Section in order to assist participating underwriters of the 2014 Bonds and
brokers, dealers and municipal securities dealers in complying with Securities and
Exchange Commission Rule 15c2 -12(b)(5) promulgated under the Securities Exchange
Act of 1934. The Director of Finance or her designee is authorized and directed to do
and perform, or cause to be done or performed, for or on behalf of the City, each and
every thing necessary to accomplish the undertakings of the City contained in this
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Section for so long as Rule 15c2 -12(b)(5) is applicable to the 2014 Bonds and the City
remains an "obligated person" under the Rule with respect to the 2014 Bonds.
The undertakings contained in this Section may be amended by the City upon a
change in circumstances that arises from a change in legal requirements, change in
law, or change in the identity, nature or status of the obligated person, or type of
business conducted, provided that (a) the undertaking, as amended, would have
complied with the requirements of Rule 15c2 -12(b)(5) at the time of the primary offering,
after taking into account any amendments or interpretations of the Rule, as well as any
change in circumstances and (b) in the opinion of nationally recognized bond counsel
selected by the City, the amendment does not materially impair the interests of the
beneficial owners of the 2014 Bonds.
Section 23. Bond Registrar. The City covenants that it shall at all times retain
a bond registrar with respect to the 2014 Bonds, that it will maintain at the designated
office of such bond registrar a place where 2014 Bonds may be presented for payment
and registration of transfer or exchange and that it shall require that the bond registrar
maintain proper registration books and perform the other duties and obligations
imposed upon the bond registrar by this ordinance in a manner consistent with the
standards, customs and practices of the municipal securities business.
The bond registrar shall signify its acceptance of the duties and obligations
imposed upon it by this ordinance by executing the certificate of authentication on any
2014 Bond, and by such execution the bond registrar shall be deemed to have certified
to the City that it has all requisite power to accept, and has accepted such duties and
obligations not only with respect to the 2014 Bond so authenticated but with respect to
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all the 2014 Bonds. The bond registrar is the agent of the City and shall not be liable in
connection with the performance of its duties except for its own negligence or default.
The bond registrar shall, however, be responsible for any representation in its certificate
of authentication on the 2014 Bonds.
The City may remove the bond registrar at any time. In case at any time the
bond registrar shall resign or shall be removed or shall become incapable of acting, or
shall be adjudged a bankrupt or insolvent, or if a receiver, liquidator or conservator of
the bond registrar, or of its property, shall be appointed, or if any public officer shall take
charge or control of the bond registrar or of its property or affairs, the City covenants
and agrees that it will thereupon appoint a successor bond registrar. The City shall mail
notice of any such appointment made by it to each registered owner of 2014 Bonds
within twenty days after such appointment.
Section 24. Book -Entry System. In order to provide for the initial issuance of
the 2014 Bonds in a form that provides for a system of book -entry only transfers, the
ownership of one fully registered 2014 Bond for each maturity of each series of the
2014 Bonds, in the aggregate principal amount of such maturity, shall be registered in
the name of Cede & Co., as a nominee of The Depository Trust Company, New York,
New York, as securities depository for the 2014 Bonds. The City Finance Director is
authorized to execute and deliver on behalf of the City such letters to, or agreements
with, the securities depository as shall be necessary to effectuate such book -entry
system.
In case at any time the securities depository shall resign or shall become
incapable of acting, then the City shall appoint a successor securities depository to
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provide a system of book -entry only transfers for the 2014 Bonds, by written notice to
the predecessor securities depository directing it to notify its participants (those persons
for whom the securities depository holds securities) of the appointment of a successor
securities depository.
If the system of book -entry only transfers for the 2014 Bonds is discontinued,
then the City shall issue and the bond registrar shall authenticate, register and deliver to
the beneficial owners of the 2014 Bonds, bond certificates in replacement of such
beneficial owners' beneficial interests in the 2014 Bonds, all as shown in the records
maintained by the securities depository.
Section 25. Defeasance and Payment of Bonds. (A) If the City shall pay or
cause to be paid to the registered owners of the 2014 Bonds, the principal and interest
due or to become due thereon, at the times and in the manner stipulated therein and in
this ordinance, then the pledge of taxes, securities and funds hereby pledged and the
covenants, agreements and other obligations of the City to the registered owners and
the beneficial owners of the 2014 Bonds shall be discharged and satisfied.
(B) Any 2014 Bonds or interest installments appertaining thereto, whether at
or prior to the maturity date of such 2014 Bonds, shall be deemed to have been paid
within the meaning of paragraph (A) of this Section if there shall have been deposited in
trust with a bank, trust company or national banking association acting as fiduciary for
such purpose either (i) moneys in an amount which shall be sufficient, or (ii) "Federal
Obligations" as defined in paragraph (C) of this Section, the principal of and the interest
on which when due will provide moneys which, together with any moneys on deposit
with such fiduciary at the same time for such purpose, shall be sufficient, to pay when
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due the principal of and interest due and to become due on said 2014 Bonds on and
prior to the applicable maturity date thereof.
(C) As used in this Section, the term "Federal Obligations" means (i) non -
callable, direct obligations of the United States of America, (ii) non -callable and non -
prepayable, direct obligations of any agency of the United States of America, which are
unconditionally guaranteed by the United States of America as to full and timely
payment of principal and interest, (iii) non -callable, non -prepayable coupons or interest
installments from the securities described in clause (i) or clause (ii) of this paragraph,
which are stripped pursuant to programs of the Department of the Treasury of the
United States of America, or (iv) coupons or interest installments stripped from bonds of
the Resolution Funding Corporation.
Section 26. Ordinance to Constitute a Contract. The provisions of this
ordinance shall constitute a contract between the City and the registered owners of the
2014 Bonds. Except as otherwise provided in this ordinance and the Redevelopment
Act with respect to the pledge of money in any Tax Allocation Fund, any pledge made in
this ordinance and the provisions, covenants and agreements herein set forth to be
performed by or on behalf of the City shall be for the equal benefit, protection and
security of the owners of any and all of the 2014 Bonds. All of the 2014 Bonds,
regardless of the time or times of their issuance, shall be of equal rank without
preference, priority or distinction of any of the 2014 Bonds over any other thereof except
as expressly provided in or pursuant to this ordinance.
This ordinance shall constitute full authority for the issuance of the 2014 Bonds
and to the extent that the provisions of this ordinance conflict with the provisions of any
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other ordinance or resolution of the City, the provisions of this ordinance shall control. If
any section, paragraph or provision of this ordinance shall be held to be invalid or
unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this ordinance.
In this ordinance, reference to an officer of the City includes any person holding
that office on an interim basis and any person delegated the authority to act on behalf of
such officer.
Section 27. Publication. The City Clerk is hereby authorized and directed to
publish this ordinance in pamphlet form and to file copies thereof for public inspection in
her office.
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Section 28. Effective Date. This ordinance shall become effective upon its
passage and approval.
PASSED this 18th day of August, 2014.
APPROVED this 18th day of August, 2014.
VOTE: AYES
(SEAL)
Attest:
NAYS ABSENT
Mayor
Approved as to form:
City Clerk Peter M. Friedman, General Counsel
Published in pamphlet form this 19th day
of August, 2014.
City Clerk
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CERTIFICATE
I, Gloria J. Ludwig, City Clerk of the City of Des Plaines, Illinois, hereby certify
that the foregoing ordinance entitled: "Ordinance Authorizing the Issuance of General
Obligation Refunding Bonds of 2014 of the City of Des Plaines, Illinois and Providing for
the Redemption of Outstanding Bonds of the City," is a true copy of an original
ordinance that was duly adopted by the recorded affirmative votes of a majority of the
members of the City Council of the City at a meeting thereof that was duly called and
held at 8:00 p.m. on August 18, 2014, in the Council Chambers at City Hall, and at
which a quorum was present and acting throughout, and that said copy has been
compared by me with the original ordinance signed by the Mayor on August 18, 2014,
and thereafter published in pamphlet form on August 19, 2014 and recorded in the
Ordinance Book of the City and that it is a correct transcript thereof and of the whole of
said ordinance, and that said ordinance has not been altered, amended, repealed or
revoked, but is in full force and effect.
I further certify that the agenda for said meeting included the ordinance as a
matter to be considered at the meeting and that said agenda was posted at least
48 hours in advance of the holding of the meeting in the manner required by the Open
Meetings Act, 5 Illinois Compiled Statutes 120 and was continuously available for public
review during the 48 hour period preceding the meeting.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the City, this day of , 2014.
(SEAL)
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City Clerk
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