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03/03/2014City Council Agenda Monday, March 3, 2014 Executive Session — 6:00 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER EXECUTIVE SESSION • COLLECTIVE BARGAINING • SETTING THE PRICE FOR SALE OR LEASE OF CITY PROPERTY • ACQUISITION OF PROPERTY BY THE CITY REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS 2/24/2014 9:41 AM Monday, March 3, 2014 City of Des Plaines City Council Agenda 2 12 CONSENT AGENDA: 1. Minutes/Regular Meeting — February 3, 2014 2. Minutes/Executive Session — February 3, 2014 3. Approve Three (3) Temporary Construction Easement Agreements and the Sale of Surplus Land to the Illinois Department of Transportation (IDOT) for Des Plaines River Road Reconstruction Project between Rand Road and Touhy Avenue 3a. ORDINANCE M-7-14/Temporary Construction Easement Agreements and Sale of Surplus Land to IDOT for River Road Reconstruction between Rand & Touhy 4. Authorize the City Clerk to Advertise for Bid the Gasoline and Diesel Fuel Contract. Bid Opening Date to be Wednesday, March 19, 2014 at 2:00 p.m. 5. Authorize the City Clerk to Advertise for Bid the 2014 Capital Improvement Program Street and Utility Improvements Project — Contract A 6. Authorize the City Clerk to Advertise for Bid the 2014 Capital Improvement Program Street and Utility Improvements Project — Contract C 7. Authorize the City Clerk to Advertise for Bid the 2014 Capital Improvement Concrete and Alley Improvements Project — MFT 14 -00000 -01 -GM 8. SECOND READING — ORDINANCE M-5-14/2014 Appropriation Ordinance END OF CONSENT AGENDA 2/24/2014 9:41 AM Monday, March 3, 2014 City of Des Plaines City Council Agenda Page 13 COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Dick Sayad, Chair a. Warrant Register in the amount of $2,935,843.11— RESOLUTION R-43-14 b. Fiscal Review Presentation c. Amendments to Title 7, Chapter 1 of the Des Plaines City Code, "Vehicle Licenses" — ORDINANCE M-8-14 2. PUBLIC SAFETY — Alderman Patricia Haugeberg, Chair a. Discussion on Vertical Exhausting of Ambulances (deferred from February 18, 2014 City Council Meeting) b. Replacement Ambulance Purchase through the Northwest Municipal Conference Suburban Purchasing Cooperative Contract #133 Award from Foster Coach Sales of Sterling, Illinois in the Amount of $226,229.00. Budgeted Funds — Equipment Replacement Fund/Fire Equipment Replacement — RESOLUTION R-26-14 (deferred from February 3, 2014 and February 18, 2014 City Council Meetings) IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE MARCH 17, 2014 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS 1. a. RESOLUTION R-43-14/Warrant Register in the amount of $2,935.843.11 b. Fiscal Review Presentation for 2013 (no action required) c. ORDINANCE M-8-14/Amendments to Title 7, Chapter 1, Section 5 of the Des Plaines City Code, "Vehicle License Fees" 2. a. Discussion on Vertical Exhausting of Ambulances b. RESOLUTION R-26-14/Replacement Ambulance Purchase through the NWMC Suburban Purchasing Cooperative Contract #133 2/24/2014 9:41 AM Monday, March 3, 2014 MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines City Council Agenda Page 14 City of Des Plaines. in compliance with the Americans With Disabilities Act. requests that persons with disabilities. who require certain accommodations to allow them to observe and/or participate in the meetine(s) or have questions about the accessibility of the meetine(s) or facilities. contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. 2/24/2014 9:41 AM Consent Agenda Item #1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, FEBRUARY 3, 2014 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Mayor Bogusz at 6:02 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, February 3, 2014. ROLL CALL: Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad, Walsten, Sojka and Charewicz. Alderman Brookman arrived at 6:06 p.m. Alderman Haugeberg was absent. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Police Chief Kushner, Fire Chief Wax, Director of Public Works and Engineering Oakley, Superintendent — Utility Services Watkins, Director of Community & Economic Development Sakas, Senior Planner Mangum, Associate Planner Yu, Director of Information Technology Sora and General Counsel Friedman. EXECUTIVE Moved by Rodd, seconded by Sayad, to go into Executive Session to discuss SESSION: Probable & Pending Litigation and Acquisition of Property. Upon roll call, the vote was: AYES: 6 -Robinson, Rodd, Sayad, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 2-Haugeberg, Brookman Motion declared carried. The City Council recessed at 6.03 p m The City Council reconvened at 7:24 p.m. Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz. PRAYER AND The opening prayer was given by Pastor Bradford Wilson of the First United PLEDGE: Methodist Church of Des Plaines, followed by the Pledge of Allegiance. PUBLIC MINUTES OF THE PUBLIC HEARING HELD IN THE HEARING/ ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, SPECIAL DES PLAINES CIVIC CENTER, MONDAY, FEBRUARY SERVICE 3, 2014 AREA #15/ 345/353 Mayor Bogusz called the Public Hearing to order at 7:26 p.m. The Public ARDMORE RD.: Hearing was being held pursuant to legal notice to give citizens the opportunity to comment on the adoption of an establishing ordinance which is required to complete the creation of Special Service Area (SSA) #15. The owners of 345 / 353 Ardmore Road requested that an SSA be established by the City to provide funding for rear yard drainage improvements. 345/353 ARDMORE RD.: (Cont'd) Page 2 of 12 2/3/14 There will be final action on this matter under Items 2 and 2a on the Consent Agenda later this evening. There were no comments or questions from the aldermen or residents. The Public Hearing was adjourned at 7:28 p.m. The City Council reconvened at 7:29 p.m. CITIZEN PART.: Mr. Jeff Parcell of 867 Webster and Mr. Jordan Steven of 1095 West Villa addressed the City Council giving information about the Des Plaines Youth Baseball League. CITY CLERK ANNOUNCEMENTS: CONSENT AGENDA: Mr. Danny Gillespie of Lee Street addressed the City Council regarding sidewalks that had not been cleaned of snow. Police Chief Kushner and Director of Public Works and Engineering Oakley responded to his concerns. City Clerk Ludwig made the following announcements: • City Hall will be closed on Monday, February 17, 2014 in observance of Presidents Day. 1 he regularly scheduled Council meeting will take place on Tuesday, February 18, 2014 at 7:00 p.m. • The last day for voter registration is Tuesday, February 18, 2014. • Early Voting will take place on Monday, March 3 through Saturday, March 8 and Monday, March 10 through Friday, March 15 from 9 a.m. until 5 p.m. each day on the 1 s` Floor of City Hall. Motion by Sayad, seconded by Rodd, to establish the Consent Agenda, except for Items 1, 7, and 7a. Motion declared carried. Motion by Sayad, seconded by Robinson, to approve Consent Agenda. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. Staff recommendations and requests were approved; Resolutions R-22-14, R- 23-14, R-24-14, R-25-14, R-27-14, R-28-14 and R-34-14 were adopted. Ordinance M-3-14 was placed on First Reading and Ordinance M-2-14 was adopted. MINUTES: Alderman Sayad requested that changes to the minutes of the Regular Meeting of the City Council held January 6, 2014 be amended as follows: • Amend pages 5 and 7 Warrant Register: Add: "Aldermen Sayad and Brookman stated they did not agree with payments to New World Systems for Water Meter Interfaces ..." 9"Y4 Page 3 of 12 2/3/14 MINUTES: (Cont'd) Alderman Rodd requested that page 6 of the minutes be changed to reflect the correct spelling of the last name of the gentleman representing Republic Services. Moved by Sayad, seconded by Rodd, to approve minutes of the Regular Meeting of the City Council held January 6, 2014, as Amended. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. CREATE Moved by Sayad, seconded by Robinson, to concur with Staff recommendation SPECIAL to approve the creation of Special Service Area #15 (345 and 353 Ardmore) in SERVICE connection with the 2013 Capital Improvement Program (CIP) Contract D - AREA #15/ Rear Yard Drainage Improvements; and further recommend to place on First 345 AND 353 Reading Ordinance M-3-14, AN ORDINANCE ESTABLISHING CITY OF ARDMORE RD.: DES PLAINES SPECIAL SERVICE AREA NUMBER 15. Motion declared Consent carried as approved unanimously under Consent Agenda. Agenda Ordinance M-3-14 ORDINANCE Moved by Sojka, seconded by Brookman, to advance to Second Reading and M-3-14 adopt Ordinance M-3-14, AN ORDINANCE ESTABLISHING CITY OF DES SPECIAL PLAINES SPECIAL SERVICE AREA NUMBER 15. Upon roll call, the vote SERVICE was: AREA #15/ AYES: 4 -Rodd, 345 AND 353 Brookman, Walsten, Sojka ARDMORE RD.: NAYS: 1-Charewicz PRESENT: 2 -Robinson, Sayad ABSENT: 1-Haugeberg Motion declared FAILED. APPROVE Moved by Sayad, seconded by Robinson, to concur with Staff recommendation PURCHASE/ to approve purchase of Computer Equipment for the Computer Equipment COMPUTER Replacement/Rotation Program from sole source vendor Dell (for equipment EQUIP./IT: consistency purposes) in an amount not -to -exceed $102,175.00 (IT Consent Replacement/Computer Hardware Account); and further recommend to adopt Agenda Resolution R-22-14, A RESOLUTION APPROVING THE PURCHASE OF COMPUTERS FROM DELL, INC. Motion declared carried as approved Resolution unanimously under Consent Agenda. R-22-14 APPROVE PURCHASE/ Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve purchase of ammunition for the Police Department via the Illinois AMMUNITION/ POLICE DEPT.: Consent Agenda Resolution R-23-14 APPROVE ANIMAL CONTROL SVCS.: Consent Agenda Resolution R-24-14 APPROVE TRAINING/ POLICE DEPT.: Consent Agenda Resolution R-25-14 APPROVE PURCHASE/ AMBULANCE/ FIRE DEPT.: Resolution R-26-14 APPROVE HOLD HARMLESS AGREEMENTS/ VEHICLES/ FIRE DEPT.: Consent Agenda Resolution R-27-14 Page 4 of 12 2/3/14 State Bid, Ray O'Herron's Co., Inc., 3549 North Vermillion Street, P. O. Box 1070, Danville, Illinois 61834-1070 and Kiesler Police Supply, Inc., 2802 Sable Mill Road, Jeffersonville, Indiana 47130-9247 in an amount not -to -exceed $50,000.00 (Budgeted Funds — Police Department Support Services/Supplies for the Police Range); and further recommend to adopt Resolution R-23-14, A RESOLUTION AUTHORIZING THE PURCHASE OF AMMUNITION FROM RAY O'HERRON CO., INC., AND KIESLER POLICE SUPPLY, INC. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve animal control services for the control of stray animals and nuisance wildlife in an amount not -to -exceed $40,000.00 from Golf Rose Boarding, 1355 North Roselle Road, Schaumburg, Illinois ($18,000.00); When Nature Calls, 1863 Illinois Street, Des Plaines, Illinois ($18,000.00); and Northwest Animal Hospital, 2024 South River Road, Des Plaines Illinois ($4,000.00) (Budgeted Funds — Animal Control Account); and further recommend to adopt Resolution R-24-14, A RESOLUTION APPROVING THE PROCUREMENT OF ANIMAL CONTROL SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve costs associated with the training of Police Department recruits in an amount not -to -exceed $21,000.00 (Budgeted Funds — Police Department Uniformed Patrol/Training; and further recommend to adopt Resolution R-25- 14, A RESOLUTION APPROVING THE PROCUREMENT OF TRAINING FROM THE CHICAGO POLICE DEPARTMENT EDUCATION AND TRAINING DIVISION FOR DES PLAINES POLICE DEPARTMENT RECRUITS. Motion declared carried as approved unanimously under Consent Agenda. Moved by Brookman, seconded by Walsten, to DEFER Consent Agenda Items #7 and 7a regarding the purchase of one (1) Ambulance through the Northwest Municipal Conference Suburban Purchasing Cooperative Contract #133 Award from Foster Coach Sales of Sterling, Illinois to the Committee of the Whole Public Safety Committee portion of the City Council meeting of February 18, 2014. Motion declared carried. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve Hold Harmless Agreements for borrowing and loaning of Fire Department Emergency Response Vehicles with the Mount Prospect Fire Department (no Budget impact); and further recommend to adopt Resolution R- 27-14, A RESOLUTION APPROVING HOLD HARMLESS AGREEMENTS BETWEEN THE CITY OF DES PLAINES AND THE VILLAGE OF MOUNT PROSPECT FOR THE SHARING OF FIRE EQUIPMENT. Motion declared carried as approved unanimously under Consent Agenda. APPROVE MUNICIPAL ESTIMATE/ MAINT. COSTS/ STREETS AND HGHWYS/ IDOT: Consent Agenda Resolution R-28-14 APPROVE PURCHASE/ REPLACE PUMP #1/ O'HARE LAKE: Consent Agenda Resolution R-34-14 ORDINANCE M-2-14 AMEND CITY CODE/ TITLE 5, CH. 2, SEC. 8A/ PLACEMENT OF RECEPTACLES FOR COLLECTION: Consent Agenda WARRANT REGISTER: Page 5 of 12 2/3/14 Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve Municipal Estimate of Maintenance Costs and adopt Illinois Department of Transportation Resolution for Maintenance of Streets and Highways; and further recommend to adopt Resolution R-28-14, A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (14 -00000 -00 - GM). Motion declared carried as approved unanimously under Consent Agenda. Moved by Sayad, seconded by Robinson, to concur with Staff recommendation to approve purchase and installation of Pump #1 at O'Hare Lake Pumping Station from Xylem Water Solutions USA, Inc., 14125 South Bridge Circle, Charlotte, North Carolina 28273 (Funding — Water System Fund/R&M Sewer System) in the amount of $86,905.36; and further recommend to adopt Resolution R-34-14, A RESOLUTION APPROVING AND AUTHORIZING AN AGREEMENT WITH XYLEM WATER SOLUTIONS USA. INC., FOR THE REPLACEMENT OF PUMP #1 AT O'HARE LAKE PUMPING STATION. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sayad, seconded by Robinson, to adopt Ordinance M-2-14, AN ORDINANCE AMENDING SECTION 8 OF CHAPTER 2 OF TITLE 5 OF THE CITY CODE REGARDING THE PLACEMENT OF WASTE RECEPTACLES. Motion declared carried as approved unanimously under Consent Agenda. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION Alderman Sayad, Chair Moved by Brookman, seconded by Rodd, to recommend to the City Council approval of the February 3, 2014 — Warrant Register, in the total amount of $3,030,621.88; and further recommend that Resolution R-29-14 be adopted at appropriate time this evening. Motion declared carried. COMMUNITY SERVICES Alderman Robinson, Chair INTERLOCAL Moved by Sayad, seconded by Rodd, to recommend to the City Council AGR./ MEALS ON WHEELS: INTERLOCAL AGR./ SENIOR CENTER FUNDING: INTERLOCAL AGR./ DES PLAINES HISTORY CENTER: MAP AMENDMENT/ 1225 FOREST AVENUE: CITYWIDE TEXT AMENDMENT/ CONSUMER LENDERS: Page 6 of 12 2/3/14 approval of the Interlocal Agreement between the City of Des Plaines and the Des Plaines Community Senior Center to provide the Meals on Wheels program, as well as authorize subsidy funding in the budgeted amount of $35,000.000 for the 2014 fiscal year. Motion declared carried. Moved by Walsten, seconded by Charewicz, to recommend to the City Council approval of the Interlocal Agreement between the City of Des Plaines and the Des Plaines Community Senior Center to provide programs for seniors, as well as authorize subsidy funding in the budgeted amount of $40,000.000 for the 2014 fiscal year. Motion declared carried. Moved by Rodd, seconded by Sojka, to recommend to the City Council approval of the Interlocal Agreement between the City of Des Plaines and the Des Plaines History Center to provide programs, exhibits and access to research in historical archival collections, as well as authorize subsidy finding in the budgeted amount of $40,000.000 for the 2014 fiscal year. Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Walsten, Chair Senior Planner Mangum reviewed his Memorandum dated January 14, 2014 regarding a request by Petitioner Boston Fish Market, Inc., 1225 Forest Avenue, Des Plaines, Illinois for an amendment to the Official Des Plaines Zoning Map, as amended, to reclassify the property from the M-1 Limited Manufacturing Zoning District to the C-3, General Commercial Zoning District (Case #13 -062 - MAP). Senior Planner Mangum answered questions from the Aldermen. The Plan Commission voted (4-0) to recommend approval of the zoning map amendment from M-1 to C-3. The Community Development Department recommends approval of the requested zoning map amendment to change the zoning classification to C-3, General Commercial. Moved by Walsten, seconded by Robinson, to recommend to the City Council approval of the requested zoning classification change for 1225 Forest Avenue. Motion declared carried. Alderman Brookman did not agree. Senior Planner Mangum reviewed his Memorandum dated January 14, 2014 regarding a City -initiated petition for Text Amendments to the City of Des Plaines 1998 Zoning Ordinance, as amended, concerning a number of consumer lending uses, including but not limited to Financial Institutions, Payday Loan Businesses or Agencies, Consumer Installment Lenders, Short -Term Lenders, Auto Title Lenders, Money Transmittal Services, Currency Exchanges and Check Cashing establishments as permitted, conditional and/or prohibited uses within Commercial Districts (C-1, C-2, C-3, C-4, C-5 and C-6) (Case #13 -071 - TA). Senior Planner Mangum answered questions from the Aldermen. At its January 13, 2014 meeting, the Plan Commission, after having heard and fully considered the evidence, voted (3-1) to recommend approval of the zoning text amendments as recommended by staff. The Community Development COND. USE/ 650 GRACELAND AVE./ 1351 WEBFORD AVE.: COND. USE/ 1255 LEE ST.: COND. USE/ 410 NORTHWEST HGHWY: Page 7 of 12 2/3/14 Department recommends approval of the requested text amendment regarding Consumer Lenders. Moved by Rodd, seconded by Charewicz, to recommend to the City Council approval of the requested zoning text amendments. Motion declared carried. Senior Planner Mangum reviewed his Memorandum dated January 15, 2014 regarding a request by Petitioner Jennifer Haney for a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to establish a Domestic Pet Service (Dog Grooming) in the C-3 Zoning District at 650 Graceland Avenue/1351 Webford Avenue (Case #13 -067 -CU). At its January 14, 2014 meeting, the Zoning Board of Appeals recommended (6-0) that the City approve the Conditional Use permit for the establishment of a Domestic Pet Service operation in the C-3 zoning district. The Community Development Department recommends approval of the request for the establishment of a Domestic Pet Service. Moved by Rodd, seconded by Sojka, to recommend to the City Council approval of the requested Conditional Use Permit for 650 Graceland Avenue/1351 Webford Avenue. Motion declared carried. Senior Planner Mangum reviewed his Memorandum dated January 15, 2014 regarding a request by Petitioner Auto Superstore, Inc. for a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to operate a Motor Vehicle Sales establishment, in addition to accessory Auto Service Repair and Auto Body Repair, in the C-3 zoning District at 1255 Lee Street (Case #13 -069 -CU). At its January 14, 2014 meeting, the Zoning Board of Appeals recommended (6-0) that the City approve the Conditional Use permit for the operation of a Motor Vehicle Sales establishment in the C-3 zoning district, subject to conditions of approval as recommended by staff. The Community Development Department recommends approval of the request for a Motor Vehicle Sales operation. Attorney Barry Collins, 733 Lee Street, appeared on behalf of the Petitioner and answered questions from the Aldermen. Moved by Brookman, seconded by Charewicz, to recommend to the City Council approval of the requested Conditional Use Permit for 1255 Lee Street. Motion declared carried. Senior Planner Mangum reviewed his Memorandum dated January 15, 2014 regarding a request by Petitioner Matthew Merkel of True Tech Automotive for a Conditional Use Permit under Section 7.3-6-C of the 1998 Des Plaines Zoning Ordinance, as amended, to expand an existing Auto Service Repair establishment in the C-3 zoning District at 410 Northwest Highway (Case #13- 070 -CU). �8� Page 8 of 12 2/3/14 410 NORTHWEST At its January 14, 2014 meeting, the Zoning Board of Appeals recommended HGHWY: (4-2) that the City Council approve the Conditional Use permit for the (Cont'd) expansion of an Auto Service Repair operation in the C-3 zoning district, subject to conditions of approval as recommended by staff. The Community Development Department recommends approval of the conditional use permit and variation requests for the expansion of an Auto Service Repair operation subject to conditions of approval. 6b REQUEST/ 70 RAWLS RD.: Petitioner Merkel appeared before the Committee of the Whole and answered questions from the Aldermen. Moved by Walsten, seconded by Sojka, to recommend to the City Council approval of the requested Conditional Use Permit and variation requests for 410 Northwest Highway. Motion declared carried. Associate Planner Yu reviewed his Memorandum dated January 22, 2014 regarding a Class 6b Resolution Request for 70 Rawls Road by Rawls Road Properties, LLC (Rawls Properties) for a municipal resolution as required by the Cook County Office of the Assessor (CCOA) expressly stating that the City supports and consents to its filing of a Class 6b application. Associate Planner Yu answered questions from the Aldermen. Moved by Sayad, seconded by Robinson, to recommend to the City Council approval of the Class 6b Resolution by Rawls Road Properties, LLC. Motion declared carried. PUBLIC WORKS — Alderman Sojka, Chair AMEND CITY Alderman Sojka reviewed the Memorandum dated January 23, 2014 from CODE/ TITLE 5. Director of Public Works and Engineering Oakley regarding a City Code CH. 2, SOLID amendment for Solid Waste Collection which included definition updates and WASTE clarification of the code. COLLECTION: Moved by Walsten, seconded by Sayad, to recommend to the City Council approval of the amendments to Chapter 2 of Title 5 of the City Code — Solid Waste Collection and place on First Reading Ordinance M-4-14, AN ORDINANCE AMENDING CHAPTER 2 OF TITLE 5 OF THE CITY CODE REGARDING WASTE COLLECTION & DISPOSAL. Motion declared carried. SOLID WASTE Alderman Sojka reviewed the Memorandum dated January 22, 2014 from DISPOSAL Director of Public Works and Engineering Oakley regarding a Solid Waste FRANCHISE Disposal Franchise Agreement with Republic Services effective April 1, 2014. AGREEMENT: Director of Public Works and Engineering Oakley and Director of Finance Wisniewski answered questions from the Aldermen. JiFt Page 9 of 12 2/3/14 Moved by Sayad, seconded by Robinson, to recommend to the City Council approval of the Solid Waste Disposal Franchise Agreement with Republic Services, 2101 South Busse Road, Mount Prospect, Illinois 60056 (General Fund — Waste Hauling & Debris Removal). LEGAL AND LICENSING — Alderman Brookman, Chair ADJUSTMENT TO This item was presented to the City Council for review at the January 21, 2014 LEGAL SVCS. meeting, which was deferred by action of the Council to the February 3, 2014 RETAINER: meeting for further review, evaluation and the possibility of establishing a more -inclusive retainer. WARRANT REGISTER: Resolution R-18-14 INTERLOCAL AGR./ MEALS ON WHEELS: Resolution R-30-14 City Manager Bartholomew presented and answered questions from the Aldermen. General Friedman answered questions from the Aldermen. Moved by Brookman, seconded by Sayad, to reduce the monthly retainer fee to Holland & Knight from $18,500.00 to $16,500.00. Aldermen Sayad, Brookman and Walsten agreed. Aldermen Robinson, Rodd, Sojka and Charewicz did not agree. Motion FAILED. Moved by Rodd, seconded by Charewicz, to approve the monthly retainer fee to Holland & Knight of $18,500.00 effective January 1, 2014. Aldermen Robinson, Rodd, Sojka and Charewicz agreed. Aldermen Sayad, Brookman and Walsten did not agree. Motion carried. MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Sayad, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-29-14, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $3,030,621.88. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. Moved by Robinson, seconded by Sayad, to concur with recommendation of Committee of the Whole to adopt Resolution R-30-14, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR THE MEALS ON WHEELS PROGRAM. Upon roll call, the vote was: P1/4' INTERLOCAL AGR./ SENIOR CENTER FUNDING: Resolution R-31-14 INTERLOCAL AGR./ DES PLAINES HISTORY CENTER: Resolution R-32-14 MAP AMENDMENT/ 1225 FOREST AVENUE: Ordinance Z-2-14 CITYWIDE TEXT AMENDMENT/ CONSUMER LENDERS: Ordinance Z-3-14 ORDINANCE Z-3-14 CITYWIDE TEXT Page 10 of 12 2/3/14 AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. Moved by Robinson, seconded by Charewicz, to concur with recommendation of Committee of the Whole to adopt Resolution R-31-14, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH THE DES PLAINES PARK DISTRICT AND THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. Moved by Robinson, seconded by Sojka, to concur with recommendation of Committee of the Whole to adopt Resolution R-32-14, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH THE DES PLAINES HISTORY CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. Moved by Walsten, seconded by Sayad, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-2-14, AN ORDINANCE APPROVING A ZONING MAP AMENDMENT AND REZONING THE PROPERTY LOCATED AT 1225 FOREST AVENUE, DES PLAINES, ILLINOIS FROM THE M-1 LIMITED MANUFACTURING ZONING DISTRICT TO THE C-3 GENERAL COMMERCIAL ZONING DISTRICT. (CASE #13 -062 -MAP). Motion declared carried. Alderman Brookman voted Nay. Moved by Walsten, seconded by Brookman, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-3-14, AN ORDINANCE AMENDING THE TEXT OF THE DES PLAINES ZONING ORDINANCE OF 1998 REGARDING CONSUMER LENDER USES. Motion declared carried. Moved by Charewicz, seconded by Sayad, to advance to Second Reading and adopt Ordinance Z-3-14, AN ORDINANCE AMENDING THE TEXT OF THE DES PLAINES ZONING ORDINANCE OF 1998 REGARDING AMENDMENT/ CONSUMER LENDERS: COND. USE/ 650 GRACELAND AVE.: Ordinance Z-4-14 COND. USE/ 1255 LEE ST.: Ordinance Z-5-14 ORDINANCE Z-5-14 COND. USE/ 1255 LEE ST.: COND. USE/ 410 NORTHWEST HGHWY: Ordinance Z-6-14 ORDINANCE Z-6-14 COND. USE/ 410 NORTHWEST HGHWY: 6b REQUEST/ 70 RAWLS RD.: Resolution R-33-14 AMEND CITY CODE/ TITLE 5, CH. 2, SOLID WASTE Page 11 of 12 2/3/14 CONSUMER LENDER USES. Motion declared carried. Moved by Walsten, seconded by Rodd, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-4-14, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A DOMESTIC PET SERVICE IN THE C-3 ZONING DISTRICT AT 650 GRACELAND AVENUE/1351 WEBFORD AVENUE, DES PLAINES, ILLINOIS. (Case #13 -067 -CU). Motion declared carried. Moved by Walsten, seconded by Robinson, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-5-14, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A MOTOR VEHICLE SALES ESTABLISHMENT IN THE C-3 ZONING DISTRICT AT 1255 LEE STREET, DES PLAINES, ILLINOIS. (Case #13 -069 -CU), AS AMENDED. Motion declared carried. Moved by Walsten, seconded by Sojka, to advance to Second Reading and adopt Ordinance Z-5-14, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A MOTOR VEHICLE SALES ESTABLISHMENT IN THE C-3 ZONING DISTRICT AT 1255 LEE STREET, DES PLAINES, ILLINOIS. (Case #13 -069 -CU), AS AMENDED. Motion declared carried. Moved by Walsten, seconded by Sojka, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-6-14, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE EXPANSION OF AN AUTO SERVICE REPAIR ESTABLISHMENT IN THE C-3 ZONING DISTRICT AT 410 NORTHWEST HIGHWAY, DES PLAINES, ILLINOIS. (Case #13 -070 -CU). Motion declared carried. Moved by Sojka, seconded by Robinson, to advance to Second Reading and adopt Ordinance Z-6-14, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE EXPANSION OF AN AUTO SERVICE REPAIR ESTABLISHMENT IN THE C-3 ZONING DISTRICT AT 410 NORTHWEST HIGHWAY, DES PLAINES, ILLINOIS. (Case #13 -070 -CU). Motion declared carried. Moved by Walsten, seconded by Sojka, to concur with recommendation of Committee of the Whole to adopt Resolution R-33-14, A RESOLUTION SUPPORTING AND CONSENTING TO APPROVAL OF CLASS 6b CLASSIFICATION FOR THE PROPERTY LOCATED AT 70 RAWLS ROAD. Motion declared carried. Moved by Sojka, seconded by Walsten, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance M-4-14, AN ORDINANCE AMENDING CHAPTER 2 OF TITLE 5 OF THE CITY CODE REGARDING WASTE COLLECTION & DISPOSAL. Motion declared A84 COLLECTION: Ordinance M-4-14 ORDINANCE M-4-14 AMEND CITY CODE/ TITLE 5, CH. 2 SOLID WASTE COLLECTION: SOLID WASTE DISPOSAL FRANCHISE AGREEMENT: Resolution R-35-14 ADJUSTMENT TO LEGAL SVCS. RETAINER: Resolution R-20-14 Page 12 of 12 2/3/14 carried. Moved by Sojka, seconded by Robinson, to advance to Second Reading and adopt Ordinance M-4-14, AN ORDINANCE AMENDING CHAPTER 2 OF TITLE 5 OF THE CITY CODE REGARDING WASTE COLLECTION & DISPOSAL. Motion declared carried. Moved by Sojka, seconded by Sayad, to concur with recommendation of Committee of the Whole to adopt Resolution R-35-14, A RESOLUTION APPROVING A FRANCHISE AGREEMENT FOR THE COLLECTION AND DISPOSAL OF SOLID WASTE, YARD WASTE, AND RECYCLABLE MATERIALS WITH ALLIED WASTE SERVICES OF NORTH AMERICA, LLC (d/b/a REPUBLIC SERVICES). Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Walsten, Sojka, Charewicz NAYS: 0 -None ABSENT: 1-Haugeberg Motion declared carried. Moved by Charewicz, seconded by Robinson, to concur with recommendation of Committee of the Whole to adopt Resolution R-20-14, A RESOLUTION RATIFYING THE APPOINTMENT BY THE CITY MANAGER OF HOLLAND & KNIGHT LLP AS GENERAL COUNSEL AND APPROVING THE COMPENSATION FOR THE GENERAL COUNSEL. Upon roll call, the vote was: AYES: 4 -Robinson, Rodd, Sojka, Charewicz NAYS: 3-Sayad, Brookman, Walsten ABSENT: 1-Haugeberg Motion declared carried. ADJOURNMENT: Moved by Walsten, seconded by Sojka, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 10:50 p.m. APPROVED BY ME THIS DAY OF , 2014 Matthew J. Bogusz, MAYOR off Gloria J. Ludwig — CITY ERK CRY OF 1 II 35' 441/4, DES PLAINES ILLINOIS Consent Agenda Iters #3 & 3a City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: January 28, 2014 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering 40 Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Subject: Des Plaines River Road Reconstruction (Rand Road to Touhy Avenue) Temporary Construction Easements and the Sale of Surplus Land Issue: The Illinois Department of Transportation (IDOT) is requesting three temporary construction easements as well as two permanent easements from City -owned property in connection with the Des Plaines River Road Reconstruction project from Rand Road to Touhy Avenue. Analysis: IDOT is seeking 3,920 square feet of temporary easement consisting of approximately the west 14' of 921, 951 and 961 Des Plaines River Road along with 784 square feet of permanent easement consisting of approximately the west 5' of 951 and 961 Des Plaines River Road. This request is minor in nature and will not negatively impact the land. IDOT is offering compensation for the three temporary easements of $2,000.00 (Permanent Index Numbers 09-21- 105-003, 004 and 005); and $450.00 for the two permanent easements (Permanent Index Numbers 09-21-105-004 and 005). The temporary construction easement agreement for all three properties will terminate in 5 years from the date of execution, or upon completion of the proposed project, whichever is sooner. Pursuant to state law, the City must declare the property proposed for permanent easements surplus before selling it to IDOT. This land will become right of way for the River Road Reconstruction Project that is needed to construct and maintain the roadway. Recommendation: We recommend approval of the three temporary construction easements as well as the sale of surplus land for the two permanent easements to the Illinois Department of Transportation for Des Plaines River Road Reconstruction Project between Rand Road and 1 ouhy Avenue proposed in 2014, for a total payment of $2,450.00. Attachments: Attachment 1 - 1 ocation Map Ordinance M-7-14 Exhibit A Legal Description of Temporary 1'asements Exhibit B — Legal Description of Permanent Easements Group Exhibit C — Easement Agreements Page 1 of 10 GIS no consortium MapOfficemi co 0 Oakwood Ave 0O1 mile _ J inch equals 63 feet e 2014GIS Consortium atdMOP Irx X:PagtsResarred The GIS csraortit=ar.stMGR Ir_; at? ot::zb:afor ir 1:1?..si7:z.xa:if_ati reorft:3d0311reof_ral.•map provided creer_ppi _ab'eu-r ATTACHMENT 1 Page 2 of 10 CITY OF DES PLAINES ORDINANCE M - 7 - 14 AN ORDINANCE APPROVING THE EXECUTION OF TWO EASEMENT AGREEMENTS GRANTING CERTAIN EASEMENTS TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., encourages cooperation between governmental entities and agencies; and WHEREAS, the City is the owner of those certain real properties located along River Road within the City that are legally described in Exhibit A and Exhibit B, attached to and, by this reference, made a part of this Ordinance (collectively, the "Properties"); and WHEREAS, in connection with the Des Plaines River Road Reconstruction Project ("Project"), the Illinois Department of Transportation ("IDOT") has requested that the City execute: (i) a Temporary Construction Easement Agreement granting IDOT a temporary easement over the properties described in Exhibit A ("Temporary Easement") for the purpose of completing roadway construction; and (ii) a Permanent Easement agreement granting IDOT a permanent easement over the properties described in Exhibit B ("Permanent Easement") for the purpose of establishing and maintaining a public right-of-way (collectively, the Temporary Easement and Permanent Easement are the "Easements", and the temporary and permanent easement agreements described in this paragraph are the "Easement Agreements"); and WHEREAS, pursuant to the Easement Agreements, IDOT has offered to pay the City: (i) $2,000 in exchange for the Temporary Easement; and (ii) $450 in exchange for the Permanent Easement; and WHEREAS, the City desires to assist IDOT with the completion of the Project by executing the Easement Agreements and granting the Easements to IDOT; and WHEREAS, in accordance with Section 1-12-5 of the City Code, the City Council has determined that the Properties are no longer necessary, appropriate, required for the use of, profitable to, or for the best interests of the City; and WHEREAS, the City Council has determined that it is in the best interest of the City to execute the Easement Agreements and grant the Easements to IDOT; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: 1 Page 3 of 10 SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as findings of the City Council. SECTION 2: APPROVAL OF EASEMENT AGREEMENTS. The City Council hereby approves the Easement Agreements in substantially the form attached to this Ordinance as Group Exhibit C, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO GRANT EASEMENTS. The City Council hereby authorizes the grant of the Easements to IDOT in accordance with the terms of the Easement Agreements. SECTION 4: AUTHORIZATION TO EXECUTE EASEMENT AGREEMENTS. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final Easement Agreements and any other documents approved by the General Counsel that are necessary to grant the Easements to IDOT. SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2014. APPROVED this day of , 2014. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel Legal \Res\20I4\DP-Ordinance Approving Grant of Easements to IDOT for River Rd Reconstruction Project #27893041_v1 Page 4 of 10 Owner Village of Des Plaines Route : FAU 2710 Des Plaines River Road Section : (1213 & 3222)R County : Cook Job No. : R-90-072-00 Parcel No.: ODU0205TE Sta.: 206+70.76 to 209+95.42 Index No. : 09-21-105-003 09-21-105-004 09-21-105-005 That part of Lots 1 and 2 in Block 1 in River Addition to Des Plaines, being a subdivision of parts of Sections 20 and 21, according to the plat thereof recorded February 13, 1873 as Document Number 83727 and part of Lot 179 In the Town of Rand, being a Subdivision in Sections 16, 17, 20, and 21, all In Township 41 North, Range 12 East of the Third Principal Meridian, in Cook County, Illinois; described as follows: Beginning at the southwest comer of said Lot 1; thence North 14 degrees 53 minutes 37 seconds East 209.92 feet, to said westerly line of Lot 1; thence North 09 degrees 36 minutes 25 seconds West 67.18 feet, along the westerly line of said lots 1,2 and 179; thence North 12 degrees 29 minutes 56 seconds West 41.77 feet, along said westerly line of Lot 179, to the North line of the South 50.00 feet of said Lot 179; thence North 86 degrees 36 minutes 24 seconds East 7.80 feet, along said North line, to a point on a curve; thence southeasterly, 319.96 feet along a curve to the left having a radius of 7457.77 feet, the chord of said curve bearing South 14 degrees 41 minutes 57 seconds East 319.94 feet, to the South line of said Lot 1; thence South 86 degrees 36 minutes 24 seconds West along said South line 14.79 feet to the point of beginning. Said parcel containing 0.090 Acre, more or less. RECEIVED AUG 14 2013 PLATS & LEGALS EXHIBIT A Page 5 of 10 1 Owner: Village of Des Plaines Route : FAU 2710 Des Plaines River Road Section : (1213 & 3222)R County : Cook Job No. : R-90-072-00 Parcel No.: ODU0205PE Sta. : 206+74.25 to 208+86.56 Index No. : 09-21-105-004 09-21-105-005 That part of Lot 1 in Block I in River Addition to Des Plaines, being a subdivision of parts of Sections 20 and 21 according to the plat thereof recorded February 13, 1873 as Document Number 83727, in Townshlp 41 North, Range 12 East of the Third Principal Meridian, in Cook County, Illinois; described as follows: Beginning at the southwest corner of said Lot 1; thence on a state plane bearing of North 18 degrees 05 minutes 21 seconds West along the westerly line of said Lot 1 a distance of 131.13 feet, to an angle point in said westerly line; thence North 09 degrees 36 minutes 25 seconds West along the westerly line of Lot 1, a distance of 79.33; thence South 14 degrees 53 minutes 37 seconds East 209.92 feet, to the South line of said Lot 1; to the point of beginning. Said parcel containing 0.018 Acre, more or less. RECEIVED AUG 14 20131 PLATS & LEGALS EXHIBIT B Page 6 of 10 Owner: City of Des Plaines Route: Des Plaines River Road Section: US 12 to Touhy Avenue County: Cook Project No.: Job No.: R-90-072-00 Parcel No.: 0DU0205 PE & TE P.I.N. No.: 09-21-105-003; -004; -005 TEMPORARY CONSTRUCTION EASEMENT (Governmental Entity) City of Des Plaines, a governmental entity organized and existing under and by virtue of the laws of the State of Illinois and duly authorized to do business under the Statutes of the State of Illinois, (Grantor), by , its , for and in consideration of Two Thousand Dollars ($2,000.00), receipt of which is hereby acknowledged, and pursuant to the provisions of 50 ILCS 605/4 hereby represents that Grantor owns the fee simple title to and grants and conveys to the People of the State of Illinois, Department of Transportation, (Grantee), a temporary construction easement for the purpose of roadway construction and other highway purposes, on, over, and through the following described real estate: See attached legal description. Address: 921, 951, and 961 Des Plaines River Road, Des Plaines, IL 60016 situated in the County of Cook, State of Illinois. The above-described real estate and improvements located thereon are herein referred to as the "premises." The right, easement and privilege granted herein shall terminate Five years from the execution of this document, or on the completion of the proposed project, whichever is the sooner. Grantor shall have and retain all rights to use and occupy the premises and access to Grantor's remaining property, except as herein expressly granted; provided, however, that Grantor's use and occupation of the premises may not interfere with Grantee's use of the premises in the purposes herein described. Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above acquisition have been settled, including without limitation, any diminution in value to any remaining property of the Grantor caused by the opening, improving and using the premises for highway purposes. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee's agents which may cause damage to the Grantor's remaining property. This grant shall constitute a covenant, which runs with the land, and shall be binding upon the legal representatives, successors and assigns of Grantor. Page 1 of 2 (New 4/12) EXHIBIT C Page 7 of 10 Dated this day of , 20 City of Des Plaines By: Signature ATTEST: By: Signature State of Print Name and Title County of ) ss Print Name and Title This instrument was acknowledged before me on , 20_, by , as and , as of City of Des Plaines, a governmental entity organized and existing under the laws of Illinois. (SEAL) Notary Public My Commission Expires: This instrument was prepared by and after recording, mall this instrument to' Illinois Department of Transportation ATTN: Bureau of Land Acquisition 201 Center Court, Schaumburg, IL 60196-1096 Page 2 of 2 (New 4/11) EXHIBIT C Page 8 of 10 '• v Owner: City of Des Plaines Route: Des Plaines River Road Section: US 12 to Touhy Avenue County: Cook Project No.: Job No.: R-90-072-00 Parcel No.: 0DU0205 PE & TE P.I.N. No.: 09-21-105• -004; -005 PERMANENT EASEMENT (Governmental Entity) City of Des Plaines, a governmental entity organized and existing under and by virtue of the laws of the State of Illinois and ,duly authorized to do business under the Statutes of the State of Illinois, (Grantor), by , its , for and in consideration of Four Hundred Fifty Dollars ($450.00), receipt of which is hereby acknowledged, and pursuant to the provisions of 50 ILCS 605/4 hereby represents that Grantor owns the fee simple title to and grants and conveys to the People of the State of Illinois, Department of Transportation, (Grantee), a permanent easement for the purpose of roadway purposes and for other highway purposes, on, over and through the following described real estate: See attached legal description. Address: 951, and 961 Des Plaines River Road, Des Plaines, IL 60016 situated in the County of Cook, State of Illinois and hereby releases and waives all right under and by virtue of the Homestead Exemption Laws of the State of Illinois The above-described real estate and improvements located thereon are herein referred to as the "premises." Grantor shall have and retains all rights to use and occupy the premises and access to Grantor's remaining property, except as herein expressly granted; provided, however, Grantor's use and occupation of the premises may not interfere with Grantee's use of the premises for the purposes herein described. This permanent easement is made, executed and delivered pursuant to a resolution duly adopted at a meeting held on the day of , 20 Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above acquisition have been settled, Including without limitation, any diminution in value to any remaining property of the Grantor caused by opening, improving, and using the premises for highway purposes. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee's agents which may cause damage to Grantor's remaining property. This grant shall constitute a covenant, which runs with the land, and shall be binding upon the legal representatives, successors and assigns of Grantor. Page 1 of 2 (Rev. 4/12) EXHIBIT C Page 9 of 10 • Dated this day of , 20 City of Des Plaines By: Signature ATTEST: By: Signature Print Name and Title State of County of ) ss Print Name and Title This instrument was acknowledged before me on , 20, by and , as as of City of Des Plaines, a governmental entity organized and existing under the laws of Illinois. (SEAL) Notary Public My Commission Expires: This instrument was prepared by and after recording, return to: Illinois Department of Transportation ATTN: Bureau of Land Acquisition 201 Center Court, Schaumburg, IL 60196-1096 EXHIBIT C Page 2 of 2 (Rev. 4/12) Page 10 of 10 CITY OF 7131 DES PLAINES ILLINOIS Consent Agenda Item #4 City of Des Plaines Public Works and Engineering Department 1111 Joseph Schwab Road Des Plaines, IL 60016 Tel: 847-391-5464 Fax: 847-297-6801 MEMORANDUM Date: February 12, 2014 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Howard Moser, Superintendent of General Services ��;;;; Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Re: Advertise for Bid — Gasoline and Diesel Fuel Issue: The current contract for gasoline and diesel fuel expires on April 30, 2014. Analysis: Petroleum Traders has performed well supplying gasoline and diesel fue, during the current contract but we feel it is in the best interest of the City to proceed with a formal bidding process. This bid includes gasoline and diesel fuel purchases for all City vehicles and equipment. Included in the bid packet are the various grades of lead-free gasoline to provide the City with several options. The proposed term is a one year contract with two optional annual extensions. Attached is a copy of the bid specifications. The table below shows the City's overall budget for fuel in 2014: Vehicle Gasoline Diesel Maintenance $ 350,000 $ 150,000 [ Water System Maint. 50,000 16,000 I Sewer System Maint. 31,000 12,200 r Total $431,000 $ 178,200 Recommendation: We request authorization to advertise for bids for the Gasoline and Diesel Fuel contract. A bid opening date of Wednesday, March 19, 2014 at 2:00 P.M. is proposed. Attachment: Attachment 1- Bid Specifications Page 1 of 6 INVITATION TO BID FOR GASOLINE AND DIESEL FUEL BID TO BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED "GASOLINE AND DIESEL FUEL" AND IN THE HANDS OF THE CITY CLERK, 1420 MINER STREET, DES PLAINES, ILLINOIS 60016 BEFORE 3:00 P.M. ON MARCH 19, 2014. GENERAL CONDITIONS This contract shall be for a one-year period beginning April 30, 2014 and ending April 29, 2015, with optional annual renewals if mutually agreed upon by the City of Des Plaines and the successful bidder. Any deviations, exceptions, or proposed substitutions from the general requirements must be clearly cited in writing by the bidder. However, no deviation below minimum requirements will be accepted. Submission of Certain Data Each bidder shall submit with his bid the following data: 1. A statement that the bidder is a major oil company supplier or affiliated with one, and the location of the terminal or terminals from which the product will be delivered, including all terminals which may be utilized during the life of the contract. 2. A statement providing the average OPIS price posted for the gross distillate on March 15, 2014; a price comparison to the bid which is being submitted; and specification of the terminal from which the product would have been delivered. 3. A statement listing other governmental agencies receiving fuel transport deliveries in the northwest suburban area of Chicago. Any bidder may be required by the City to submit additional data to satisfy that such bidder is prepared to fulfill the contract, if so awarded. Other Conditions The right is reserved to reject any or all bids or to waive any informality in any bids and to accept any bid considered advantageous to the City of Des Plaines, Illinois. Transport truck delivery prices of gasoline shall be subject to the amount of increase or decrease published in OPIS for the Chicago area the week the fuel is ordered. The OPIS statement showing the average Chicago Midwest wholesale prices as of each order date shall be sent with the billing. All deliveries must be made within 24 hours of notification. ATTACHMENT 1 Page 2 of 6 Bid Specs - Gasoline and Diesel Fuel Page 2 All deliveries will be made to the Public Works facility at 1111 Joseph Schwab Road between the hours of 8:00 A.M. and 5:00 P.M., Monday through Friday. When necessary, and only under special circumstances, delivery of the product will be considered between 3:30 P.M. and 10:00 P.M., Monday through Friday. When necessary, during a city declared emergency, delivery of the product may be needed twenty-four hours a day, seven days a week. Upon delivery, the driver of the tanker must provide a terminal manifest and delivery ticket to receiving Public Works personnel. Invoicing and Tax -Exempt Forms All required tax -exemption forms must be provided to the City for completion the day the contract is executed by the purchaser and fuel provider. Billable gallons for invoicing purposes shall be determined by using the gross gallons listed on the terminal manifest. Invoicing shall be completed no later than one week from the date of delivery. The invoices shall be sent to the Public Works facility. All bid prices are F.O.B. 1111 Joseph Schwab Road, Des Plaines, Illinois. The City of Des Plaines will assume no responsibility for oral instruction or suggestion. GASOLINE & DIESEL FUEL SPECIFICATIONS 1. SCOPE These specifications are intended to cover the requirements for furnishing and delivering gasoline and diesel fuel as listed on the attached Bid Proposal Form in the quantities as required by the City during the period of the Contract. 2. QUANTITIES QUANTITIES IN BID SCHEDULE: The quantities appearing in the prepared bid are approximate only and were prepared for the aid of the bidder in determining proposed purchases for the year. The quantities shown below are estimated yearly usages which are shown to establish price only. The City will release for delivery only that material which it requires in quantities that may be greater or less than the estimates shown. The City reserves the right to increase or decrease the base bid by 20%. Total City's yearly need of gasoline is approximately 135,000 gallons lead-free gasoline and 50,000 gallons of premium diesel fuel. ATTACHMENT 1 Page 3 of 6 Bid Specs - Gasoline and Diesel Fuel Page 3 The gasoline and diesel fuel must be free of any suspended material and any trace of water. All diesel fuel must also be free of unpleasant odors and must contain a biocide (manufacturer specifications to be attached to bid submittal). All gasoline quality standards are to be measured by road octane rating (research octane plus motor octane divided by two.) > Premium lead-free gasoline - 92 road octane rating > Mid -grade lead-free gasoline - 89 road octane rating > Regular -grade lead-free gasoline - 87 road octane rating > No. 2 Premium, low -sulfur, diesel fuel - must contain no cracked material; sulfur content to be less than .05%; must include a biocide, detergent, lubricity additive, and corrosion inhibitor. > Ultra -low -sulfur diesel fuel - must meet ASTM D-975 specifications; sulfur content to be less than 15 ppm (or current legal standard at time of purchase). > 5% mix biodiesel (135) - Blend stock (13100) must meet ASTM D6751 and be legally registered with the Environmental Protection Agency as a legal motor fuel for sale and distribution. > 20% mix biodiesel (B20) - Blend stock (13100) must meet ASTM D6751 and be legally registered with the Environmental Protection Agency as a legal motor fuel for sale and distribution. Upon the discretion of the City, all fuels will be checked for the proper octane level by a private testing firm no more than once per month. IF THE FUEL DOES NOT PASS THE MINIMUM OCTANE RATING, THE COST OF THE TESTING AND REPLACEMENT OF FUEL WILL BE BORNE BY THE SUPPLIER. Testing will be from the product in the transport versus the owner's storage tank. Any bids received that do not guarantee the standards will be disqualified. At the City garage, there is one 5,000 -gallon tank used for storage of diesel fuel and one 10,000 - gallon tank used for unleaded fuel. Lead-free order requests will be for a minimum full transport (7,500-8,000 gallon) loads. Diesel will be in 2,500 - 4,000 gallon loads. The supplier may be required to split his load between different grades and/or dump into more than one tank. If bidder makes deliveries in less than full transport load, he is to so indicate. Loads must be metered when dumped. ATTACHMENT 1 Page 4 of 6 Bid Specs - Gasoline and Diesel Fuel Page 4 Gasoline marketed and/or delivered during the months of October, November, December, January, February, and March shall contain additives in sufficient quantities to prevent gas line freeze. Premium diesel fuel shall be blended 80% #2 diesel and 20% #1 diesel during the months of October, November, December, January, February, and March, if so requested. Diesel fuel should also include a biocide to control growth of algae and other biocontaminants in the fuel. All bidders shall supply data using latest ASTM methods on their distillation, potential gum, oxygen stability, corrosion, and percent of sulfur. Bidders are requested to furnish name and telephone number of the marketing representative assigned to this area. Successful bidder shall also furnish the name of a contact person for dispatch service. Bids shall be accompanied by specifications of the product quoted and should indicate the brand and trade name under which it is sold. The product must be the same as is sold by vendor through his retail outlets. The City reserves the right to purchase gasoline with the road octane rating of their choice on a per transport load basis. Specific instructions on octane ratings will be given to the dispatcher on all orders. There is the possibility that only a low octane rated fuel will be used. However, the City may alternate between high and low rated fuels. ATTACHMENT 1 Page 5 of 6 BID All bid prices must include any and all delivery charges or fees to: 1111 Joseph Schwab Road, Des Plaines, Illinois The undersigned herewith submits a bid on petroleum products in accordance with the attached specifications and special conditions. Description: Premium lead-free Gasoline (92) Mid -grade lead-free Gasoline (89) $ Amount over/under Bid price per average gal.( 3/10/14) Bid price OPIS price for emergency per gallon posted for the Terminal product product on 3/15/14: gross distillate: delivered from: delivery: $ $ $ Regular -grade lead-free Gasoline (87) $ No. 2 low -sulfur Premium diesel fuel $ Ultra- low -sulfur Premium diesel fuel $ 5% mix biodiesel Premium diesel fuel $ 20% mix biodiesel Premium diesel fuel $ $ $ $ $ $ $ $ $ $ $ $ $ DO NOT ADD TAXES TO THE ABOVE AMOUNTS. The City of Des Plaines pays $0.1900 Illinois Motor Fuel Tax for unleaded, $0.2150 Illinois Motor Fuel Tax for diesel, $0.06 Cook County Tax, $0.0030 Illinois Underground Storage Tank Tax, and $0.0080 environmental impact fee. Name of Bidding Company: Address: Phone: By: Note: Proposals will not be accepted unless submitted on this form and including an attachment noting the average OPIS Chicago Midwest wholesale prices for gross distillate posted on March 15, 2014. ATTACHMENT 1 Page 6 of 6 k. DES PLAINES ILLINOIS City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: February 10, 2014 "To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Ref. #14-21 From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineeringo Subject: 2014 CIP Street & Utility Improvements, Contract A - Bid Notice Issue: Plans and specifications for the 2014 CIP Street & Utility Improvements - Contract A are nearing completion and the project will be ready for bidding in the coming weeks. STREET NAME LIMITS SCOPE OF WORK Seegers Rd NW Hwy - CNRR Resurface Seegers Rd NW Hwy - CNRR 8" Water Main, Storm Sewer Extension Seegers Rd CNRR - Rand Resurface Whitcomb Ave River - Center Reconstruction Whitcomb Ave River - Center 8" Water Main Henry Ave White - Center Reconstruction Analysis: This project consists of the installation of new water mains and connection of individual water services to the new main. The street reconstructions consist of replacing the full pavement, curb, apron, and uneven sidewalks. The street resurface projects consists of resurfacing the roadway only. Recommendation: We recommend the 2014 CIP Street & Utility Improvements - Contract A project be advertised for bid. Source of funding would be Capital Projects Fund and Water Fund, sa.\er•gineenng\correspondence.city council meeting\2014\3-3-14\bid nonce 2011 csp contract a\2014 contract a bid notice.doc Page 1 of 1 CITY OF DES PLAINES ILLINOIS Consent Agenda Item #6 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: February 10, 2014 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Ref. #14-22 From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering -� Subject: 2014 CIP Street & Utility Improvements, Contract C —Bid Notice Issue: Plans and specifications for the 2014 CIP Street & Utility Improvements — Contract C are nearing completion and the project will be ready for bidding in the coming weeks. STREET NAME LIMITS SCOPE OF WORK Thacker St Wolf — First Rehabilitation Willson Dr Florian — King Rehabilitation Bedford Ln Millers — Bradley Rehabilitation Bedford Ln Millers — Bradley Storm Sewer Dennis PI Webster — Forest Reconstruction Pine St Everett — Howard Rehabilitation Pine St Everett — Howard Storm Sewer Analysis: This project consists of street rehabilitation projects with some storm sewer work. Street rehabilitation for streets without curb and gutter will include the replacement of pavement, driveway aprons, and re -grading of drainage ditches. Rehabilitation for streets with existing curb and gutter will include the replacement of pavement, driveway aprons, various curbs, and the repair of trip hazardous sidewalks. The contract will also include street reconstruction which will replace the full pavement, curb, apron and uneven sidewalks. The storm sewer projects are a part of the City's Storm Water Master Plan and includes the installation of a new storm sewer. Recommendation: We recommend the 2014 CIP Street & Utility Improvements — Contract C project be advertised for bid. Source of funding would be Capital Projects Fund. h kngineenngkorrespondence\city council meeting\2014\3-3-14\bid notice 2014 cip contract c\2014 contract c bid notice doc Page 1 of 1 CITY OF 11/4 �sl DES PLAINES ILLINOIS Consent Agenda Item #7 City of Des Plaines Public Works and Engineering Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5390 Fax: 847-391-5619 MEMORANDUM Date: February 10, 2014 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Jon Duddles, P.E., CFM, Assistant Director of Public Works and EngineetFrom: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering Ref. #14-23 Subject: 2014 CIP Concrete Improvements, MFT -14 -00000 -01 -GM — Bid Notice Issue: Plans and specifications for the 2014 CIP Concrete and Alley Improvements (MFT -14- 00000 -01 -GM) are near completion and the project will be ready for bidding in the coming weeks. Analysis: The scope of work includes replacing uneven sidewalks ($850,000) and deteriorated or settled curb and gutter ($225,000) at various locations throughout the City as well as the reconstruction of the following alleys ($230,000) consistent with the 2014 Capital Improvement Program. STREET NAME LIMITS SCOPE OF WORK Walnut Ct/Algonquin Rd Southwest Pl- Algonquin Alley Reconstruction Oakton St/Bennett PI Locust - Bennett Alley Reconstruction The Public Works and Engineering Department recommends a pavement cross section consisting of permeable concrete with plain concrete borders. The permeable pavement will allow storm water to be absorbed into the pavement and underlying soils thereby reducing the quantity of storm sewers. This design also provides an environmental benefit by filtering storm water and reducing the volume of runoff to the Des Plaines River. Recommendation: We recommend the 2014 CIP Concrete and Alley Improvements (MFT -14- 00000 -01 -GM) project be advertised for bid. Source of funding would be the Motor Fuel Tax Fund. Page 1 of 1 • ES LAI ES L NOIS MEMORANDUM Consent Agenda Item #8 City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 Date: January 27, 2014 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance Subj: 2014 Appropriation Ordinance Issue: In accordance with the Illinois Compiled Statutes (ILCS), the City is required to pass an annual appropriation ordinance within the first quarter of its fiscal year. Ibis appropriation ordinance specifies the sums of money deemed necessary to defray all expenses and liabilities for the calendar year 2014. Analysis: Requirements of the Appropriation Ordinance. The appropriation ordinance serves as a limit on what may be spent during the current fiscal year. The purpose of the appropriation ordinance is to appropriate such sums of money as the municipality deems necessary to defray all of its necessary expenses and liabilities. The ordinance is to be set up by objects and purposes for which each line item of the appropriation is made, and each appropriation must be for a specific dollar amount. The purpose for the required specificity in the appropriation ordinance is to inform the taxpayers of the purposes for which the municipal revenues are to be expended since no fund can legally be expended for any purpose other than that for which it was appropriated. The Supreme Court has indicated that this right of the taxpayer is a substantial right of which the taxpayer may not be deprived. However, the courts have also indicated that municipalities are not required to specify every conceivable item on which they may spend money as long as the purposes indicated are sufficiently specific to advise the taxpayer of the type of expenditure to be made so that the taxpayer can make further specific inquiries with regard thereto if desired. Once the appropriation ordinance has been adopted, the Illinois Municipal Code provides that no contract shall be made or expense incurred unless an appropriation previously has been made concerning that contract or expense. The Code further provides that any contract made or expense incurred in violation of this provision is absolutely void (not merely voidable) and that no money of the municipality can be spent on account thereof (65 ILCS 5/8-1-7). This provision has been adhered to strictly by the courts. Fhere are exceptions to this previous appropriation rule, and these are briefly outlined below: Page 1 of 34 1. Special Petition/Referendum - Appropriations may be made by special petition or referendum (See 65 ILCS 5/8-2-9). 2. Before Passage — Authorizes expenditures to be made pending the passage of the Appropriation Ordinance (See 65 ILCS 5/8-1-7). 3. Supplemental Appropriation - A municipality may adopt without further hearing a supplemental appropriation ordinance in an amount not to exceed the aggregate of any additional revenue that becomes available to the municipality or is estimated to be received by the municipality after the adoption of the appropriation ordinance. Also fund balances available when the annual appropriation ordinance was adopted but that were not appropriated at that time may also be included within a supplemental appropriation ordinance. However, the supplemental appropriation ordinance can apply only to the new revenues. 4. Transfer - By a two-thirds vote of all the corporate authorities, a municipality may make transfers of any amounts appropriated for one object or purpose to another object or purpose. No approval is necessary, however, for transferring appropriations for different line items within categories of objects and purposes. No such transfer may be made that would reduce the balance of the appropriation below an amount sufficient to cover "all obligations incurred or to be incurred against the appropriation" (See 65 ILCS 5/8-2-9). 5. Court Order - As a general exception, a municipality may separately appropriate to pay a judgment ordered by a court of competent jurisdiction. 6. Emergency - The Illinois Municipal Code provides one additional manner in which a municipality that has underestimated its needed appropriations may respond to community needs. In the event of an extreme emergency, the corporate authorities by a two-thirds vote may make additional appropriations for the purpose of making improvements or restoration as a result of any accident or casualty that took place after the annual appropriation ordinance was passed or to meet an unforeseen emergency after passage of the appropriation ordinance. "Emergency" is specifically defined as "a condition requiring immediate action to suppress or prevent the spread of disease, or to prevent or remove imminent danger to persons or property." This Section has limited application and cannot be used to correct errors or mere oversight made in the appropriation ordinance and process (See 65 ILCS 5/8-1-6). 7. Bond Issue - Expenditures from a bond issue or special assessment can be made because the authorizing ordinances themselves are considered "appropriations." Finally, in order to avoid the problem of accurately forecasting 100 percent, even in general, the various items on which funds may be expended for the entire fiscal year, the courts have approved the use of an appropriation for contingencies. Thus, the corporate authorities need not follow the cumbersome route of first transferring from the contingency fund to another line item before paying out for unforeseen expenses. However, there is a limitation in that the contingency appropriation cannot exceed ten percent (10%) of the total budget. While this rule applies specifically to Budget -Officer municipalities, it is recommended that non -budget officer municipalities (such as the City) not exceed this rule as well. Page 2 of 34 The 2014 Appropriation Ordinance for the City of Des Plaines is $178 million, whereas the 2014 Budget for the City of Des Plaines is $142.8 million. The difference of $35.2 million is comprised of the following items: • $14.8 million related to Interdepartmental transfers of which is included in the budget document as a separate column and not included in the $142.8 million total above. • $5.2 million for a Contingency Reserve on the General Fund, Capital Projects Fund, Equipment Replacement Fund, Information Technology Replacement Fund and the Water/Sewer Fund. The $5.2 million was arrived at by taking 5% of each of the respective expenditure totals per Fund. As mentioned previously, 10% of the total Budget is allowed in terms of a contingency appropriation, (i.e., a maximum of $14.3 million for the City of Des Plaines), however, staff believes 5% of the above mentioned funds should be sufficient to cover any unforeseen flood or storm events, as well as be able to expend any unanticipated Grant revenues received in the upcoming year. • $6.9 million for the Des Plaines Public Library, which the City is required to appropriate funds for and that have not been included within the 2014 Budget total. • $8.3 million for Police and Fire Pensions ($4.15 million for both the Police Pension and the Fire Pension). This item is included within the General Fund expenditures of the Appropriation Ordinance to be in line with the audit. In addition, per the Appropriation Ordinance guidelines, the Police and Fire Pension expenditures need to be listed separately as indicated on the attached Ordinance therefore creating a double counting effect. • $78 thousand of carry-over items included in the 2013 Appropriation partly comprised of vehicles and equipment for the Police and Fire Departments. Recommendation: I recommend the City Council pass and adopt the 2014 Appropriation Ordinance. Attachment. 2014 Appropriation Ordinance Page 3 of 34 CITY OF DES PLAINES ORDINANCE M - 5 - 14 AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION ORDINANCE" FOR THE FISCAL YEAR BEGINNING JANUARY 1.2014 AND ENDING DECEMBER 31. 2014. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: SECTION 1: That the following sums or so much thereof as hereby may be authorized by law, be and the same are hereby appropriated to pay all necessary expenses and liabilities of the City of Des Plaines, Cook County, Illinois, for the fiscal year beginning January 1, 2014 and ending December 31, 2014. Such appropriations are hereby made for the following objects and purposes: Attachment 1 Page 4 of 34 Appropriation Fund 100 - General Fund Elected Office Department - Department 10 Legislative Division - Division 110 Salaries 119,620 Temporary Wages 15,000 FICA Contribution 10,298 IMRF Contribution 10,286 PPO Insurance Contribution 92,603 HMO Insurance Contribution 19,173 Dental Insurance Contribution 6,649 Life Insurance Contribution 76 Workers Compensation 194 RHS Plan Payout 1,511 Mayoral Expenses 2,400 Aldermanic Expenses 14,400 Membership Dues 35,950 Conferences 1,250 Travel Expenses 1,000 Life Insurance Premiums 76 Departmental P&L Charges 1,565 Professional Services 100,000 Communication Services 10,100 Publication of Notices 100 Printing Services 2,500 R&M Equipment 100 R&M Vehicles 100 Office Supplies 3,000 Gasoline 250 Other Supplies 150 Publications 1,000 Equipment < $5,000 500 Postage & Parcel 100 Miscellaneous Expenses 4,500 Total Divisional Request 454,451 Elected Office Department - Department 10 City Clerk Division - Division 120 Salaries 64,405 Temporary Wages 51,176 FICA Contribution 8,842 IMRF Contribution 8,679 PPO Insurance Contribution 23,879 Dental Insurance Contribution 1,096 Life Insurance Contribution 76 Workers Compensation 166 Unemployment Compensation 85 Membership Dues 350 Conferences 2,440 Training 500 Attachment 1 Page 5 of 34 Appropriation Travel Expenses 100 Life Insurance Premiums 75 Departmental P&L Charges 1,565 Professional Services 10,000 Publication of Notices 14,000 Printing Services 500 Office Supplies 3,500 Other Supplies 150 Publications 1,000 Equipment < $5,000 500 Postage & Parcel 150 Miscellaneous Expenses 100 Computer Software 7,240 Furniture & Fixtures 1,000 Total Divisional Request 201,574 Total Departmental Request 656,025 City Administration Department - Department 20 City Manager Division - Division 210 Salaries 225,880 Temporary Wages 25,259 FICA Contribution 19,212 IMRF Contribution 33,566 PPO Insurance Contribution 8,079 HMO Insurance Contribution 13,247 Dental Insurance Contribution 982 Life Insurance Contribution 184 Workers Compensation 362 Unemployment Compensation 177 Membership Dues 4,400 Conferences 1,500 Training 1,000 Travel Expenses 250 Departmental P&L Charges 2,267 Professional Services 55,000 Communication Services 1,100 Printing Services 150 Miscellaneous Contractual Services 1,000 Office Supplies 1,500 Other Supplies 500 Uniforms 500 Publications 1,250 Postage & Parcel 150 Miscellaneous Expenses 750 Total Divisional Request 398,265 Attachment 1 Page 6 of 34 Appropriation City Administration Department - Department 20 Legal Division - Division 220 Salaries Temporary Wages FICA Contribution 1MRF Contribution PPO Insurance Contribution Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation RHS Plan Payout Training Departmental P&L Charges Professional Services Legal Fees Legal Fees - Labor & Employment Recording Fees Miscellaneous Contractual Services Office Supplies Postage & Parcel City Administration Department - Information Technology Division Total Divisional Request Department 20 - Division 230 71,074 34,913 8,108 10,562 19,685 1,192 76 153 138 3,148 250 2,743 27,000 354,000 100,000 1,500 1,000 1,200 450 637,192 Salaries Temporary Wages Overtime - Non Supervisory FICA Contribution IMRF Contribution PPO Insurance Contribution HMO Insurance Contribution Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation RHS Plan Payout Conferences Training Travel Expenses Departmental P&L Charges Professional Services Communication Services Printing Services Miscellaneous Contractual Services R&M Software R&M Equipment Office Supplies Printer Supplies 345,758 20,000 10,000 27,713 51,974 45,694 13,247 3,351 335 516 281 2,102 1,500 20,000 400 2,701 25,100 16,450 27,000 450 161,050 31,844 1,000 25,000 Attachment 1 Page 7 of 34 Appropriation Supplies - Equipment R&M 1,500 Equipment < $5,000 13,650 Postage & Parcel 300 Total Divisional Request 848,916 City Administration Department - Department 20 Media Services Division - Division 240 Salaries 154,956 Overtime - Non Supervisory 2,000 FICA Contribution 11,854 IMRF Contribution 23,026 PPO Insurance Contribution 22,847 HMO Insurance Contribution 6,496 Dental Insurance Contribution 1,908 Life Insurance Contribution 184 Workers Compensation 223 Unemployment Compensation 118 Excess Sick Hour Payout 2,315 Membership Dues 4,284 Conferences 1,500 Training 1,795 Travel Expenses 50 Departmental P&L Charges 2,233 Communication Services 2,900 Publication of Notices 3,290 Printing Services 17,600 Miscellaneous Contractual Services 44,103 R&M Equipment 500 Office Supplies 500 Other Supplies 2,000 Uniforms 250 Publications 806 Equipment < $5,000 7,000 Postage & Parcel 16,430 Equipment 9,000 Total Divisional Request 340,168 City Administration Department - Department 20 Human Resources Division - Division 250 Salaries 273,744 FICA Contribution 20,941 IMRF Contribution 40,678 PPO Insurance Contribution 16,158 HMO Insurance Contribution 19,173 Dental Insurance Contribution 1,924 Life Insurance Contribution 259 Workers Compensation 394 Unemployment Compensation 206 RHS Plan Payout 15,000 Attachment 1 Page 8 of 34 Appropriation Membership Dues 1,920 Tuition Reimbursements 20,000 Conferences 1,500 Training 2,000 Travel Expenses 1,000 Pre -Employment Exams 14,000 Employee Assistance Program 8,775 Departmental P&L Charges 1,325 Professional Services 20,000 Communication Services 1,100 Publication of Notices 5,000 Printing Services 250 Miscellaneous Contractual Services 400 R&M Software 125 Office Supplies 1,700 Other Supplies 1,200 Uniforms 300 Publications 850 Equipment < $5,000 500 Postage & Parcel 75 Miscellaneous Expenses 4,000 Total Divisional Request 474,497 City Administration Department - Department 20 Health & Human Services Division - Division 260 Salaries 146,046 FICA Contribution 11,173 IMRF Contribution 21,702 PPO Insurance Contribution 15,800 Dental Insurance Contribution 731 Life Insurance Contribution 76 Workers Compensation 210 Unemployment Compensation 118 Membership Dues 927 Training 2,000 Travel Expenses 100 Departmental P&L Charges 2,582 Excess Insurance 108 Communication Services 700 Printing Services 3,350 Miscellaneous Contractual Services 510 R&M Equipment 140 Subsidy - Community Outreach 2,500 Subsidy - Youth Commission 7,000 Subsidy - Senior Center 75,000 Subsidy - Social Service Agency 85,000 Subsidy - Senior Citizen Cab Service 37,000 Office Supplies 1,000 Other Supplies 1,500 Attachment 1 Page 9 of 34 Appropriation Uniforms 500 Publications 225 Equipment < $5,000 250 Postage & Parcel 25 Total Divisional Request Total Departmental Request Finance Department - Department 30 416,273 3,115,311 Salaries 675,874 Temporary Wages 18,000 Overtime - Non Supervisory 5,787 FICA Contribution 53,398 IMRF Contribution 101,496 PPO Insurance Contribution 136,138 HMO Insurance Contribution 28,760 Dental Insurance Contribution 9,340 Life Insurance Contribution 756 Workers Compensation 973 Unemployment Compensation 495 RHS Plan Payout 2,191 Membership Dues 1,130 Conferences 3,000 Training 2,750 Travel Expenses 250 Departmental P&L Charges 3,303 Professional Services 51,255 Communication Services 900 Administrative Services 30,100 Printing Services 4,000 Bank & CC Fees 3,500 Miscellaneous Contractual Services 1,200 Office Supplies 5,000 Other Supplies 9,500 Uniforms 800 Publications 200 Equipment < $5,000 250 Postage & Parcel 14,800 Miscellaneous Expenses 250 Total Departmental Request 1,165,396 Community Development Department - Department 40 Building & Code Enforcement Division - Division 410 Salaries 915,891 Temporary Wages 36,000 Overtime - Non Supervisory 7,500 Acting Out of Class & Night Premium 1,000 FICA Contribution 70,408 IMRF Contribution 136,766 PPO Insurance Contribution 179,189 HMO Insurance Contribution 19,173 Attachment 1 Page 10 of 34 Appropriation Dental Insurance Contribution 11,070 Life Insurance Contribution 972 Workers Compensation 22,350 Unemployment Compensation 703 Uniform Allowance 700 RHS Plan Payout 8,291 Membership Dues 2,013 Conferences 1,500 Training 5,840 Travel Expenses 100 Departmental P&L Charges 14,711 Professional Services 26,500 Communication Services 6,580 Publication of Notices 500 Records Preservation 16,000 Printing Services 3,000 Miscellaneous Contractual Services 32,000 R&M Vehicles 250 Office Supplies 4,500 Natural Gas 400 Other Supplies 800 Uniforms 2,000 Publications 2,700 Equipment < $5,000 4,500 Postage & Parcel 250 Miscellaneous Expenses 100 Furniture & Fixtures 1,000 Total Divisional Request 1,535,257 Community Development Department - Department 40 Planning & Zoning Division - Division 420 Salaries 311,372 Temporary Wages 24,000 Overtime - Non Supervisory 7,500 FICA Contribution 23,820 IMRF Contribution 46,278 PPO Insurance Contribution 35,731 HMO Insurance Contribution 15,489 Dental Insurance Contribution 4,059 Life Insurance Contribution 291 Workers Compensation 570 Unemployment Compensation 212 Membership Dues 1,890 Conferences 1,500 Training 2,330 Travel Expenses 100 Departmental P&L Charges 5,079 Professional Services 30,000 Communication Services 1,000 Attachment 1 Page 11 of 34 Appropriation Publication of Notices 4,000 Printing Services 800 Recording Fees 1,500 Miscellaneous Contractual Services 5,000 Office Supplies 1,500 Uniforms 500 Publications 665 Postage & Parcel 300 Miscellaneous Expenses 100 Furniture & Fixtures 1,000 Total Divisional Request 526,586 Community Development Department - Department 40 Economic Development Division - Division 430 Departmental P&L Charges 64 Professional Services 200,000 Printing Services 5,000 Office Supplies 500 Publications 1,150 Total Divisional Request 206,714 Total Departmental Request 2,268,557 Public Works & Engineering Department - Department 50 Administration Division - Division 100 Salaries 127,308 Overtime - Non Supervisory 1,000 FICA Contribution 9,816 IMRF Contribution 18,918 PPO Insurance Contribution 11,939 HMO Insurance Contribution 4,793 Dental Insurance Contribution 760 Life Insurance Contribution 119 Workers Compensation 355 Unemployment Compensation 101 Excess Sick Hour Payout 1,000 RHS Plan Payout 1,030 Membership Dues 5,200 Conferences 1,500 Training 500 Travel Expenses 100 Departmental P&L Charges 13,451 Communication Services 1,200 Administrative Services 6,500 Waste Hauling & Debris Removal 4,150,000 Printing Services 9,500 Miscellaneous Contractual Services 3,000 R&M Software 2,000 R&M Equipment 1,700 Office Supplies 1,100 Attachment 1 Page 12 of 34 Uniforms Publications Postage & Parcel Miscellaneous Expenses Computer Software Computer Hardware Total Divisional Request Public Works & Engineering Department - Department 50 Engineering Division - Division 510 Appropriation 300 100 12,000 200 25,000 6,500 4,416,990 Salaries Overtime - Non Supervisory FICA Contribution IMRF Contribution PPO Insurance Contribution HMO Insurance Contribution Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation Uniform Allowance Excess Sick Hour Payout RHS Plan Payout Membership Dues Conferences Training Travel Expenses Departmental P&L Charges Professional Services Communication Services Printing Services R&M Equipment Office Supplies Other Supplies Uniforms Publications Postage & Parcel Total Divisional Request Public Works & Engineering Department - Department 50 Geographic Information Systems Division - Division 520 Training Miscellaneous Contractual Services R&M Software Office Supplies Other Supplies 530,702 16,000 41,160 78,862 29,719 48,502 3,867 432 2,952 416 400 1,993 4,752 1,200 1,500 1,200 200 12,593 2,500 4,800 100 2,300 2,500 1,250 1,000 250 150 791,300 1,000 232,280 9,500 500 250 Total Divisional Request 243,530 Attachment 1 Page 13 of 34 Appropriation Public Works & Engineering Department - Department 50 Streets & Grounds Maintenance Division - Division 530 Salaries 1,616,208 Temporary Wages 90,000 Overtime - Non Supervisory 200,000 Acting Out of Class & Night Premium 13,000 FICA Contribution 145,087 IMRF Contribution 240,169 PPO Insurance Contribution 187,225 HMO Insurance Contribution 156,948 Dental Insurance Contribution 19,718 Life Insurance Contribution 1,927 Workers Compensation 129,215 Unemployment Compensation 2,484 Uniform Allowance 10,350 RHS Plan Payout 19,395 Membership Dues 1,075 Training 5,000 Travel Expenses 75 Departmental P&L Charges 65,462 Professional Services 10,000 Communication Services 9,500 Waste Hauling & Debris Removal 45,000 Utility Locate Services 2,900 Printing Services 500 Licensing/Titles 200 Rentals - Equipment 750 Custodial Services 45,000 Tree Maintenance 400,000 Tree Plantings 350,100 Tow/Storage/Abandoned Fees 250 Miscellaneous Contractual Services 301,627 R&M Equipment 64,966 EMA 2,000 Fire Station #2 2,000 Fire Station #3 5,000 Public Works 5,500 Library 7,500 Police 9,000 Civic Center Parking Deck 10,000 Other 100,000 Fire Station #1 135,000 City Hall 692,892 R&M Street Lights 25,000 Office Supplies 600 Supplies - Safety 3,500 Supplies - Custodial 20,000 Supplies - Tools & Hardware 5,200 Supplies - Equipment R&M 1,500 Attachment 1 Page 14 of 34 Supplies - Building R&M Supplies - Streetscape Graffiti Removal Supplies Traffic Equipment & Material Street Light Supplies Other Supplies Street Sign Supplies Supplies - Street R&M Electricity Ice Control Other Supplies Uniforms Publications Equipment < $5,000 Postage & Parcel Miscellaneous Expenses Total Divisional Request Public Works & Engineering Department - Department 50 Vehicle Maintenance Division - Division 540 Appropriation 38,500 9,000 1,500 3,700 4,000 5,000 20,000 100,000 145,000 3,000 2,250 1,150 100 5,000 50 100 5,497,173 Salaries Overtime - Non Supervisory Acting Out of Class & Night Premium FICA Contribution IMRF Contribution PPO Insurance Contribution HMO Insurance Contribution Dental Insurance Contribution Life Insurance Contribution Workers Compensation Unemployment Compensation Uniform Allowance RHS Plan Payout Membership Dues Training Departmental P&L Charges Communication Services Waste Hauling & Debris Removal Licensing/Titles Rentals - Uniforms Miscellaneous Contractual Services R&M Software R&M Equipment R&M Vehicles Office Supplies Supplies - Safety Supplies - Tools & Hardware Supplies - Equipment R&M Supplies - Vehicle R&M Attachment 1 462,312 15,000 1,000 36,615 68,700 68,541 35,668 7,055 464 17,966 739 320 10,344 530 2,250 4,877 2,400 1,400 4,150 2,900 4,200 2,995 4,500 40,000 200 500 3,000 30,000 170,000 Page 15 of 34 Appropriation Natural Gas 700 Gasoline 350,000 Diesel 150,000 Uniforms 650 Equipment < $5,000 4,500 Total Divisional Request 1,504,476 Total Departmental Request 12,453,469 Police Department - Department 60 Administration Division - Division 100 Salaries 369,153 Overtime - Non Supervisory 9,000 FICA Contribution 20,440 IMRF Contribution 56,755 PPO Insurance Contribution 70,246 Dental Insurance Contribution 3,384 Life Insurance Contribution 367 Workers Compensation 4,595 Unemployment Compensation 266 Uniform Allowance 4,417 RHS Plan Payout 2,066 Membership Dues 1,425 Conferences 1,500 Training 1,000 Travel Expenses 100 Departmental P&L Charges 5,910 Communication Services 4,000 R&M Software 930 Office Supplies 1,000 Other Supplies 500 Postage & Parcel 150 Total Divisional Request 557,204 Police Department - Department 60 Uniformed Patrol Division - Division 610 Salaries 6,468,244 Overtime - Supervisory 58,000 Overtime - Non Supervisory 365,425 Secondary Employment 15,000 Court Pay 115,000 Acting Out of Class & Night Premium 50,000 FICA Contribution 104,138 Police Pension Contribution 2,974,430 PPO Insurance Contribution 987,856 HMO Insurance Contribution 183,489 Dental Insurance Contribution 72,170 Life Insurance Contribution 5,767 Workers Compensation 137,263 Unemployment Compensation 5,025 Attachment 1 Page 16 of 34 Appropriation Uniform Allowance 46,125 RHS Plan Payout 97,211 Membership Dues 1,110 Conferences 1,000 Training 47,400 Travel Expenses 500 Departmental P&L Charges 83,971 Communication Services 85,620 Dispatch Services 1,115,990 Printing Services 200 R&M Software 900 Office Supplies 4,000 Other Supplies 10,095 Uniforms 15,000 Equipment < $5,000 1,400 Postage & Parcel 200 Total Divisional Request 13,052,529 Police Department - Department 60 Criminal Investigation Division - Division 620 Salaries 1,934,589 Overtime - Supervisory 40,000 Overtime - Non Supervisory 167,075 Secondary Employment 3,296 Court Pay 40,000 Acting Out of Class & Night Premium 1,000 FICA Contribution 35,729 IMRF Contribution 12,768 Police Pension Contribution 849,650 PPO Insurance Contribution 243,845 HMO Insurance Contribution 103,739 Dental Insurance Contribution 22,367 Life Insurance Contribution 1,577 Workers Compensation 39,129 Unemployment Compensation 1,439 Uniform Allowance 15,025 RHS Plan Payout 40,055 Membership Dues 4,245 Training 8,625 Travel Expenses 150 Departmental P&L Charges 21,533 Communication Services 16,080 Rentals - Other 1,000 Miscellaneous Contractual Services 14,075 R&M Equipment 250 Office Supplies 2,000 Uniforms 200 Publications 80 Attachment 1 Page 17 of 34 Appropriation Equipment < $5,000 500 Postage & Parcel 250 Total Divisional Request 3,620,271 Police Department - Department 60 Support Services Division - Division 630 Salaries 1,736,021 Temporary Wages 200,000 Overtime - Non Supervisory 42,129 Secondary Employment 40,000 Acting Out of Class & Night Premium 8,500 FICA Contribution 114,953 IMRF Contribution 152,823 Police Pension Contribution 325,920 PPO Insurance Contribution 326,085 HMO Insurance Contribution 102,362 Dental Insurance Contribution 25,220 Life Insurance Contribution 1,879 Workers Compensation 27,600 Unemployment Compensation 1,383 Uniform Allowance 11,225 RHS Plan Payout 32,259 Membership Dues 9,830 Conferences 1,000 Training 24,390 Travel Expenses 150 Departmental P&L Charges 27,788 Professional Services 3,125 Communication Services 11,060 Printing Services 14,000 Animal Control 40,000 Tow/Storage/Abandoned Fees 2,500 Miscellaneous Contractual Services 21,050 R&M Equipment 11,250 R&M Vehicles 9,500 R&M Police Range 8,300 Office Supplies 11,000 Supplies - Community Relations 18,000 Supplies - Police Range 64,130 Street Sign Supplies 1,300 Other Supplies 15,000 Uniforms 18,900 Publications 2,680 Equipment < $5,000 6,000 Postage & Parcel 500 Meals 1,200 Miscellaneous Expenses 200 Total Divisional Request 3,471,212 Total Departmental Request Attachment 1 20,701,216 Page 18 of 34 Appropriation Emergency Management Agency Department - Department 65 Salaries 50,662 FICA Contribution 3,799 IMRF Contribution 7,380 Life Insurance Contribution 76 Workers Compensation 72 Unemployment Compensation 15 Membership Dues 225 Training 2,500 Travel Expenses 50 Pre -Employment Exams 750 Departmental P&L Charges 7,889 Communication Services 12,530 Printing Services 1,000 Miscellaneous Contractual Services 5,000 R&M Equipment 13,000 Office Supplies 1,500 Supplies - Equipment R&M 225 Other Supplies 4,400 Uniforms 5,000 Equipment < $5,000 7,000 Miscellaneous Expenses 2,000 Total Departmental Request 125,073 Fire Department - Department 70 Administration Division - Division 100 Salaries 695,874 Overtime - Non Supervisory 1,158 FICA Contribution 29,602 IMRF Contribution 46,175 Fire Pension Contribution 183,729 PPO Insurance Contribution 112,819 Dental Insurance Contribution 7,994 Life Insurance Contribution 659 Workers Compensation 54,182 Unemployment Compensation 480 Uniform Allowance 3,000 RHS Plan Payout 10,468 Membership Dues 9,118 Conferences 3,000 Training 5,400 Travel Expenses 100 Departmental P&L Charges 11,162 Professional Services 1,000 Communication Services 4,600 Printing Services 75 Office Supplies 1,400 Other Supplies 250 Uniforms 500 Attachment 1 Page 19 of 34 Appropriation Publications 500 Equipment < $5,000 400 Postage & Parcel 75 Miscellaneous Expenses 200 Total Divisional Request 1,183,920 Fire Department - Department 70 Emergency Services Division - Division 710 Salaries 8,130,486 Overtime - Supervisory 225,000 Overtime - Non Supervisory 475,000 Acting Out of Class & Night Premium 27,831 FICA Contribution 129,365 Fire Pension Contribution 3,866,960 PPO Insurance Contribution 1,442,512 HMO Insurance Contribution 221,889 Dental Insurance Contribution 99,204 Life Insurance Contribution 7,160 Workers Compensation 880,044 Unemployment Compensation 6,927 Uniform Allowance 58,300 RHS Plan Payout 134,382 Membership Dues 20,137 Training 47,475 In -Service Training 19,142 Travel Expenses 150 Post -Employment Exams 32,000 Departmental P&L Charges 81,193 Professional Services 2,375 Communication Services 23,460 Dispatch Services 244,974 Printing Services 1,500 Licensing/Titles 1,625 R&M Software 5,715 R&M Equipment 29,000 R&M Vehicles 200 Office Supplies 2,200 Supplies - Custodial 16,500 Supplies - Equipment R&M 16,000 Other Supplies 33,500 Uniforms 30,500 Publications 100 Equipment < $5,000 62,945 Postage & Parcel 1,000 Miscellaneous Expenses 275 Computer Software 85 Furniture & Fixtures 8,000 Total Divisional Request 16,385,111 Attachment 1 Page 20 of 34 Appropriation Fire Department - Department 70 Fire Prevention Division - Division 720 Salaries 322,228 Overtime - Non Supervisory 4,300 Acting Out of Class & Night Premium 4,162 FICA Contribution 11,726 IMRF Contribution 3,985 Fire Pension Contribution 99,311 PPO Insurance Contribution 36,486 Dental Insurance Contribution 1,822 Life Insurance Contribution 184 Workers Compensation 22,640 Unemployment Compensation 266 Uniform Allowance 1,500 RHS Plan Payout 7,410 Membership Dues 400 Training 9,650 Departmental P&L Charges 7,037 Communication Services 2,250 Printing Services 900 Licensing/Titles 4,500 Rentals - Equipment 2,200 R&M Vehicles 50 Office Supplies 2,200 Other Supplies 2,800 Uniforms 300 Publications 1,230 Equipment < $5,000 5,100 Miscellaneous Expenses 600 Total Divisional Request 555,237 Total Departmental Request 18,124,268 Fire & Police Commission Department - Department 75 Membership Dues 400 Training 1,000 Travel Expenses 200 Pre -Employment Exams 55,150 Professional Services 5,000 Publication of Notices 7,500 Office Supplies 250 Publications 500 Postage & Parcel 100 Miscellaneous Expenses 600 Total Departmental Request 70,700 Overhead Department - Department 90 Membership Dues 50 Communication Services 240,331 Administrative Services 25,000 Attachment 1 Page 21 of 34 Appropriation AMB Fee Processing Services 80,000 Printing Services 4,550 Leases 4,200 Miscellaneous Contractual Services 5,000 Subsidy - Historical Museum 40,000 Subsidy - City Sponsored Events 50,000 Subsidy - Transfer to PSEBA 69,879 Incentive - O'Hare Auto Group 85,000 Incentive - Wal-Mart 350,000 Incentive - Warehouse Direct 25,000 Office Supplies 2,500 Supplies - Equipment R&M 1,600 Postage & Parcel 47,000 Transfer to Equipment Replacement Fund 2,500,000 Transfer to IT Replacement Fund 800,000 Transfer to Water/Sewer Fund 2,000,000 General Fund Contingency 3,250,506 Total Departmental Request 9,580,616 Total General Fund Request 68,260,631 Fund 201- TIF #1 Downtown Fund Temporary Wages 6,000 FICA Contribution 459 Workers Compensation 350 Departmental P&L Charges 4,152 Professional Services 820,000 Legal Fees 10,000 Printing Services 500 Custodial Services 20,000 City Maintenance 125,000 Miscellaneous Contractual Services 37,050 R&M Buildings & Structures 175,000 R&M Street Lights 20,000 Subsidy - Winter Decoration 35,000 Subsidy - Economic Development 205,210 Subsidy - Business Assistance 50,000 Incentive - Facade Rehab 100,000 Supplies - Streetscape 25,000 Wholesale Water 150 Natural Gas 1,000 Electricity 20,000 Other Supplies 210,000 Equipment 15,000 Improvements 2,535,000 Principal 1,459,797 Interest Charges 298,726 Bank/Trust/Agency Fees 1,350 Total TIF #1 Downtown Fund Request 6,174,744 Attachment 1 Page 22 of 34 Appropriation Fund 203 - TIF #3 Wille Road Fund Departmental P&L Charges 39 Miscellaneous Contractual Services 10,000 Subsidy - Economic Development 6,275 Principal 314,000 Interest Charges 395,063 Bank/Trust/Agency Fees 1,950 Total TIF #3 Wile Road Fund Request 727,327 Fund 204 - TIF #4 Five Corners Fund Departmental P&L Charges 1,671 Professional Services 35,000 Legal Fees 10,000 Miscellaneous Contractual Services 25,000 Subsidy - Economic Development 40,487 Incentive - Facade Rehab 100,000 Incentive - Sales Tax Rebate 2,000 Supplies - Streetscape 5,000 Improvements 200,000 Total TIF #4 Five Corners Fund Request 419,158 Fund 205 - TIF #5 Perry/Lee Fund Departmental P&L Charges 10 Principal 95,000 Interest Charges 17,813 Bank/Trust/Agency Fees 100 Total TIF #5 Perry/Lee Fund Request 112,923 Fund 206 - TIF #6 Mannheim/Higgins Fund Departmental P&L Charges 270 Professional Services 28,000 Legal Fees 25,000 Miscellaneous Contractual Services 100,000 Subsidy - Economic Development 49,527 Postage & Parcel 52 Improvements 2,000,000 Principal 895,000 Interest Charges 366,842 Bank/Trust/Agency Fees 1,450 Total TIF #6 Mannheim/Higgins Fund Request 3,466,141 Fund 230 - Motor Fuel Tax Fund Professional Services 40,000 Sidewalk Improvements 850,000 Street Crack Filling 30,000 R&M Traffic Signals 44,000 Electricity 232,000 Ice Control 250,000 Improvements 455,000 Total Motor Fuel Tax Fund Request 1,901,000 Attachment 1 Page 23 of 34 Fund 240 - CDBG Fund Appropriation Salaries 42,024 FICA Contribution 3,215 IMRF Contribution 6,237 PPO Insurance Contribution 3,928 Dental Insurance Contribution 225 Life Insurance Contribution 46 Subsidy - Emergency Shelter 440 Subsidy - Shared Housing 6,200 Subsidy - Day Care Assistance 7,664 Subsidy - Public Facility Rehab 100 Subsidy - Housing Counsel 5,600 Subsidy - Homeless Prevention 7,032 Subsidy - Employment Counseling 5,720 Subsidy - Affordable Housing 2,000 Subsidy - Transitional Housing 6,000 Subsidy - Rental Assistance 1,000 Land 111,660 Improvements 180,944 Total CDBG Fund Request 390,035 Fund 250 - Grant Projects Fund Salaries 20,000 Overtime - Non Supervisory 36,000 Professional Services 124,000 Equipment 6,353 Improvements 1,234,190 Total Grant Projects Fund Request 1,420,543 Fund 270 - Gaming Tax Fund Cont Obligation - State Payments 10,000,000 Cont Obligation - Municipalities 5,600,000 Transfer to Capital Projects Fund 5,300,000 Transfer to Water/Sewer Fund 3,500,000 Total Gaming Tax Fund Request 24,400,000 Fund 300 - Debt Service Fund Principal 80,000 Interest Charges 27,550 Bank/Trust/Agency Fees 500 Total Debt Service Fund Request 108,050 Fund 400 - Capital Projects Fund Salaries 279,781 Temporary Wages 13,000 Overtime - Non Supervisory 10,000 FICA Contribution 23,178 IMRF Contribution 40,684 PPO Insurance Contribution 35,484 Attachment 1 Page 24 of 34 Appropriation Dental Insurance Contribution 2,653 Life Insurance Contribution 259 Workers Compensation 1,634 Unemployment Compensation 216 Uniform Allowance 200 RHS Plan Payout 7,318 Conferences 1,500 Training 2,000 Travel Expenses 100 Departmental P&L Charges 17,067 Professional Services 1,100,000 Legal Fees 1,000 Communication Services 2,000 Administrative Services 3,100 Records Preservation 15,000 Printing Services 400 Recording Fees 500 Leases 1,500 R&M Software 8,000 R&M Equipment 1,100 R&M Buildings & Structures 80,000 Street Sign Supplies 625 Supplies - Capital Maintenance 70,000 Postage & Parcel 5,000 Improvements 6,462,622 Principal 5,795,000 Interest Charges 495,570 Bank/Trust/Agency Fees 1,500 Transfer to Grant Projects Fund 272,004 Transfer to Other Funds 25,000 Capital Projects Fund Contingency 738,000 Total Capital Projects Fund Request 15,512,995 Fund 410 - Equipment Replacement Fund Equipment < $5,000 63,350 Equipment 477,636 Vehicles 1,078,862 Principal 12,500 Equipment Replacement Fund Contingency 78,444 Total Equipment Replacement Fund Request 1,710,792 Fund 420 - IT Replacement Fund Leases 46,200 Computer Software 125,206 Computer Hardware 954,874 IT Replacement Fund Contingency 56,314 Total IT Replacement Fund Request 1,182,594 Attachment 1 Page 25 of 34 Appropriation Fund 500 - Water/Sewer Fund Engineering Division - Division 510 Salaries 111,508 Overtime - Non Supervisory 6,942 FICA Contribution 9,069 IMRF Contribution 16,570 PPO Insurance Contribution 22,847 Dental Insurance Contribution 1,543 Life Insurance Contribution 76 Workers Compensation 632 Unemployment Compensation 87 Uniform Allowance 100 Membership Dues 570 Training 2,000 Travel Expenses 100 Departmental P&L Charges 1,800 Professional Services 1,500 Communication Services 1,100 Printing Services 100 Office Supplies 250 Other Supplies 500 Publications 500 Postage & Parcel 50 Total Divisional Request 177,844 Fund 500 - Water/Sewer Fund Water Systems Division - Division 550 Salaries 1,634,295 Temporary Wages 35,000 Overtime - Non Supervisory 143,000 Acting Out of Class & Night Premium 35,000 FICA Contribution 141,534 IMRF Contribution 242,857 PPO Insurance Contribution 255,375 HMO Insurance Contribution 120,971 Dental Insurance Contribution 22,581 Life Insurance Contribution 1,766 Workers Compensation 53,279 Unemployment Compensation 2,696 Uniform Allowance 7,810 Excess Sick Hour Payout 1,000 RHS Plan Payout 15,976 Membership Dues 1,100 Training 3,725 Travel Expenses 50 Departmental P&L Charges 53,663 Communication Services 10,700 Waste Hauling & Debris Removal 50,000 Utility Locate Services 2,700 Attachment 1 Page 26 of 34 Appropriation Printing Services 2,200 Licensing/Titles 200 Rentals - Equipment 250 Leases 400 Water Sample Testing 12,700 Miscellaneous Contractual Services 30,000 R&M Software 2,400 R&M Equipment 13,900 R&M Vehicles 4,000 Public Works 15,000 R&M Water Distribution System 30,000 Office Supplies 500 Supplies - Safety 4,500 Supplies - Tools & Hardware 5,500 Supplies - Equipment R&M 6,500 Supplies - Vehicle R&M 9,000 Supplies - Building R&M 1,500 Supplies - Streetscape 4,000 Other Supplies 1,000 Other 165,000 Water Meters 250,000 Wholesale Water 7,500,000 Natural Gas 9,000 Gasoline 50,000 Diesel 16,000 Electricity 180,000 Water Treatment Chemicals 9,300 Other Supplies 250 Uniforms 1,000 Equipment < $5,000 13,200 Postage & Parcel 4,900 Computer Software 32,000 Equipment 6,750 Total Divisional Request 11,216,028 Fund 500 - Water/Sewer Fund Sewer Systems Division - Division 560 Salaries 752,267 Temporary Wages 10,000 Overtime - Non Supervisory 52,000 Acting Out of Class & Night Premium 2,000 FICA Contribution 62,754 IMRF Contribution 111,787 PPO Insurance Contribution 95,764 HMO Insurance Contribution 109,113 Dental Insurance Contribution 13,046 Life Insurance Contribution 842 Workers Compensation 63,705 Unemployment Compensation 1,160 Attachment 1 Page 27 of 34 Appropriation Uniform Allowance 4,050 RHS Plan Payout 10,408 Membership Dues 235 Conferences 1,000 Training 1,500 Travel Expenses 50 Departmental P&L Charges 21,951 Communication Services 11,000 Waste Hauling & Debris Removal 10,000 Utility Locate Services 2,700 Printing Services 1,000 Licensing/Titles 200 Rentals - Equipment 250 Miscellaneous Contractual Services 12,000 R&M Software 1,800 R&M Equipment 2,000 R&M Vehicles 4,000 R&M Sewer System 50,000 Subsidy - Sewer Lateral Program 50,000 Subsidy - Flood Assistance 150,000 Office Supplies 300 Supplies - Safety 2,000 Supplies - Tools & Hardware 2,000 Supplies - Equipment R&M 9,000 Supplies - Vehicle R&M 10,000 Supplies - Streetscape 1,500 Supplies - Sewer System Maintenance 45,000 Gasoline 31,000 Diesel 12,200 Electricity 25,000 Other Supplies 250 Uniforms 2,100 Publications 100 Equipment < $5,000 10,250 Postage & Parcel 750 Total Divisional Request 1,760,032 Fund 500 - Water/Sewer Fund Equipment Replacement Division - Division 570 Equipment 9,000 Total Divisional Request 9,000 Fund 500 - Water/Sewer Fund CIP Water/Sewer - Division 580 Professional Services 280,000 Improvements 6,635,492 Water/Sewer Fund Contingency 1,038,510 Total Divisional Request 7,954,002 Attachment 1 Page 28 of 34 Appropriation Fund 500 - Water/Sewer Fund Finance Department - Department 30 Salaries 325,225 Temporary Wages 7,500 Overtime - Non Supervisory 2,739 FICA Contribution 25,472 IMRF Contribution 48,735 PPO Insurance Contribution 58,486 HMO Insurance Contribution 28,760 Dental Insurance Contribution 4,792 Life Insurance Contribution 464 Workers Compensation 468 Unemployment Compensation 227 RHS Plan Payout 2,888 Training 500 Departmental P&L Charges 1,896 Professional Services 12,500 Communication Services 300 Administrative Services 78,600 Printing Services 2,000 Bank & CC Fees 50,000 R&M Software 12,000 Office Supplies 750 Equipment < $5,000 500 Postage & Parcel 27,000 Total Departmental. Request 691,802 Total Water Fund Request 21,808,708 Fund 510 - City Owned Parking Fund Departmental P&L Charges 2,474 Communication Services 5,000 R&M Equipment 1,500 R&M Parking Lots 15,000 Supplies - Tools & Hardware 100 Supplies - Equipment R&M 500 Supplies - Parking Lots 6,000 Electricity 125,000 Total City Owned Parking Fund Request 155,574 Fund 520 - Metra Leased Parking Fund Departmental P&L Charges 164 Communication Services 1,440 Departmental Services 36,516 Miscellaneous Contractual Services 3,360 R&M Equipment 1,000 R&M Parking Lots 3,500 Supplies - Parking Lots 1,250 Electricity 12,000 Total Metra Leased Parking Fund Request 59,230 Attachment 1 Page 29 of 34 Appropriation Fund 590 - DPECC Fund Salaries 1,894,589 Overtime - Supervisory 26,102 Overtime - Non Supervisory 147,900 Acting Out of Class & Night Premium 17,729 FICA Contribution 159,108 IMRF Contribution 277,104 PPO Insurance Contribution 320,472 Dental Insurance Contribution 17,961 Life Insurance Contribution 1,814 Workers Compensation 11,242 Unemployment Compensation 1,764 RHS Plan Payout 6,959 Membership Dues 237 Conferences 1,250 Training 2,500 In -Service Training 2,000 Travel Expenses 250 Departmental P&L Charges 11,849 Professional Services 175,192 Legal Fees 2,500 Legal Fees - Labor & Employment 2,500 Communication Services 164,940 Printing Services 2,280 Licensing/Titles 1,120 Leases 1,153 Custodial Services 5,400 Miscellaneous Contractual Services 3,168 R&M Software 119,501 R&M Equipment 78,499 Office Supplies 3,000 Supplies - Equipment R&M 500 Other Supplies 1,000 Uniforms 12,000 Publications 31 Equipment < $5,000 6,000 Postage & Parcel 100 Total DPECC Fund Request 3,479,714 Fund 600 - Risk Management Fund Membership Dues 680 Travel Expenses 500 Post -Employment Exams 7,000 Substance Abuse Program 5,000 MICA Premium 2,500,000 MICA Deductible 30,000 Excess Insurance 125,000 Workers' Comp Expense 41,000 Unemployment Claims 50,000 Attachment 1 Page 30 of 34 Appropriation Claims Administration Fee 3,400 Self Insured P&L Expense 75,000 Professional Services 2,500 Legal Fees 50,000 Miscellaneous Contractual Services 2,000 Miscellaneous Expenses 500 Total Risk Management Fund Request 2,892,580 Fund 610 - Health Benefits Fund Federal Excise Tax 100 Wellness Program 5,000 PPO Insurance Premiums 6,313,912 HMO Insurance Premiums 1,637,210 Dental Insurance Premiums 498,144 Life Insurance Premiums 145,853 Early Retirement Incentive 65,909 Employee Assistance Program 9,000 Professional Services 5,000 Miscellaneous Contractual Services 13,000 Total Health Beneftis Fund Request 8,693,128 Fund 900 - Library Fund Salaries 2,887,154 FICA Contribution 216,537 IMRF Contribution 363,640 PPO Insurance Contribution 254,207 HMO Insurance Contribution 106,686 Dental Insurance Contribution 23,314 Life Insurance Contribution 4,212 Workers Compensation 25,000 Unemployment Compensation 2,000 RHS Plan Payout 1,500 Legal Fees 5,000 Professional Services 415,050 Communication Services 39,910 Integrated Library System 98,500 Training 5,000 Membership Dues 7,000 Publication of Notices 2,000 Departmental P&L Insurance 43,500 R&M Equipment 106,260 R&M Buildings/Structures-Library 160,650 R&M Vehicles 250 Equipment Rental 21,085 Custodial Services 48,100 Waste Hauling Debris & Removal 5,000 Pre -Employment Physicals 1,700 Bank/CC Fees 2,400 Mileage 500 Attachment 1 Page 31 of 34 Appropriation Special Events 40,800 Misc Contractual Services 90,495 Office Supplies 72,500 Meals 1,500 Other Supplies 6,200 Custodial Supplies 25,300 Postage & Parcel 15,000 Printing Services 5,000 Water Purchase 4,500 Publications 841,000 Equipment < $5,000 11,400 Natural Gas 20,000 Gasoline 750 Computer Hardware 13,000 Computer Software 41,405 Furniture & Fixtures 15,000 Transfer to Capital Project Fund 300,000 Contingency Reserve 75,000 Library Per Capita Grant 60,000 Total Library Fund Budget 6,485,005 Fund 905 - Library Capital Projects Fund Professional Services 20,000 Computer Software 10,800 Computer Hardware 97,950 Furniture & Fixtures 30,000 Equipment 4,500 Improvements 258,000 Total Library Capital Projects Fund Budget 421,250 RECAPITULATION OF APPROPRIATIONS BY FUND GENERAL FUND 68,260,631 TIF FUND #1/DOWNTOWN 6,174,744 TIF FUND #3/W. WILLE RD 727,327 TIF FUND #4/RIVER/RAND 419,158 TIF FUND #5/LEE/PERRY 112,923 TIF FUND #6/MANNHEIM/HIGGINS 3,466,141 MOTOR FUEL TAX FUND 1,901,000 CDBG 390,035 GRANT FUNDED PROJECTS FUND 1,420,543 GAMING TAX FUND 24,400,000 DEBT SERVICE FUND 108,050 CAPITAL PROJECTS FUND 15,512,995 EQUIPMENT REPLACEMENT FUND 1,710,792 IT REPLACEMENT FUND 1,182,594 WATER/SEWER FUND 21,808,708 CITY -OWNED PARKING LOTS 155,574 METRA -LEASED PARKING LOTS 59,230 Attachment 1 Page 32 of 34 Appropriation DPECC 3,479,714 RISK MANAGEMENT 2,892,580 HEALTH BENEFITS 8,693,128 POLICE PENSION FUND 4,150,000 FIRE PENSION FUND 4,150,000 LIBRARY FUND 6,485,005 LIBRARY CAPITAL PROJECTS 421,250 TOTAL APPROPRIATION 178,082,122 Attachment 1 Page 33 of 34 SECTION 2: It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. SECTION 3: That this Appropriation Ordinance is adopted pursuant to procedures set forth in the Illinois Municipal Code. SECTION 4: That the City Clerk be and hereby is authorized and directed to publish this Ordinance in pamphlet form, and this Ordinance shall be in full force and effect upon its adoption, approval, and publication as provided by law. SECTION 5: That if any section, subdivision, or sentence of this Ordinance shall for any reason be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portion and provisions of this Ordinance. PASSED this day of , 2014 APPROVED this day of , 2014 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of 2014. CITY CLERK Peter M. Friedman, General Counsel Lega"\Ord\Finance\OP-2014 Appropriation Ordinance Attachment 1 Page 34 of 34 MYOF DES P' AINES ILLINOIS C9mjmittee of the Whole Rem/Mt City of Des Plaines Finance Department 1420 Miner Street Des Plaines, IL 60016 Tel: 847-391-5300 Fax: 847-391-5402 MEMORANDUM Date: February 20, 2014 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance Subj: Resolution R-43-14, March 3, 2014 Warrant Register I recommend that the City Council approve the March 3, 2014 Warrant Register, Resolution R- 43-14. Warrant Register .$2,935,843.11 Page 1 of 20 CITY OF DES PLAINES RESOLUTION R-43-14 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. March 3, 2014 Page 2 of 20 City of Des Plaines Warrant Register 03/03/2014 1 Fund: 100 - General Fund 9 w 2 00 4140 Food & Beverage Tax 1362 Manzo's Banquets Refund 01/14/14 Refund of Food & Beverage Overpayment 266.00 3 00 4160 Real Estate Transfer Tax 4324 Rose, Ernest L Refund 12/27/13 Real Estate Transfer Tax Refund 12/27/2013 140.00 4 00 4300 Vehicle Licenses 4323 Automotive Rentals Inc Refund 01/10/14 Vehicle Sticker Refund 01/10/2014 75.00 5 00 4500 Court costs, Fees & Charges 4301 Park, Eun P0199999 Refund for Overpayment of Parking Ticket 40.00 6 Total 00 - Non Departmental 1050 Journal & Topics 521.00 8 Elected Office 9 10 6000 Professional Services 1016 Alfred G Ronan LTD Feb 2014 Lobbyist Services - February 2014 5,000.00 10 10 6000 Professional Services 2086 Government Consulting Services of IL LLC 121-0214 Lobbyist Services - February 2014 1,000.00 11 10 6100 Publication of Notices 1050 Journal & Topics 158696 Legal Notice - Wood Chipper 1/31/14 57.97 12 10 6100 Publication of Notices 1069 Paddock Publications Inc T4363096 Publication - SSA#15 January 17, 2014 253.80 13 10 6100 Publication of Notices 1050 Journal & Topics 158697 Legal Notice - 2014-2016 Streetlight Maint. 1-31-14 57.97 14 10 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 020114 Water Supply 01/30/14 17.02 15 Total 10 - Elected Office 6000 6,386.76 17 City Administration 18 20 5340 Pre -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 512930 New Hire Random Testing 01/29/2014 186.00 19 20 5340 Pre -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 511815 New Hire Random Testing 01/21/2014 75.00 20 20 5340 Pre -Employment Exams 1320 IL State Police Jan 2014 City Background Check Services Jan 2014 for City Fingerprints 252.00 21 20 5345 Post -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 512829 1st Yr. Employee Random Testing 01/13/2014 75.00 22 20 6000 Professional Services 1735 Cohen Law Firm PC 08-13 Administrative Hearing Officer for August 2013 1,500.00 23 20 6000 Professional Services 1735 Cohen Law Firm PC 09-13 Administrative Hearing Officer for September 2013 1,200.00 24 20 6000 Professional Services 1735 Cohen Law Firm PC 10-13 Administrative Hearing Officer for October 2013 1,200.00 25 20 6000 Professional Services 1735 Cohen Law Firm PC 11-13 Administrative Hearing Officer for November 2013 1,500.00 26 20 6000 Professional Services 1735 Cohen Law Firm PC 12-13 Administrative Hearing Officer for December 2013 1,200.00 27 20 6000 Professional Services 1735 Cohen Law Firm PC 01-14 Administrative Hearing Officer for January 2014 1,500.00 28 20 6000 Professional Services 3447 Holland & Knight LLP 3005053 12-13 Licensing Code Re -write 242.00 29 20 6000 Professionai Services 3447 Houand & Knight LLP 3005073 12-13 Non -Retainer Admin Hearings i v 828.00 30 20 6000 Professional Services 1267 Northwest Community Hospital E14032 2013 Ambiance Runs 1,430 56 On-going C-ty'tigat or .tems provided separately to the C ty Co.nc I. Page 3 of 20 31 20 6005 Legal Fees 1073 Bartel, Raymond 14-4 Legal Services for 1/31/14 through 2/13/2014 2,522.50 32 20 6005 Legal Fees 1127 Clark Baird Smith LLP 4193 Legal Services for January 2014 8,428.00 33 20 6005 Legal Fees 1186 Schain Burney Banks & Kenny 19545 Legal Services for January 2014 350.00 34 20 6005 Legal Fees 3447 Holland & Knight LLP 3005051 12-13 Non -Retainer Flood 2013 213.50 35 20 6005 Legal Fees 3447 Holland & Knight LLP 3005060 12-13 Non -Retainer Litigation* 2,847.97 36 20 6005 Legal Fees 3447 Holland & Knight LLP 3005067 12-13 Non -Retainer Litigation* 264.00 37 20 6005 Legal Fees 3447 Holland & Knight LLP 3006882 12-13 Non -Retainer P -Tax Appeal Litigation 383.50 38 20 6005 Legal Fees 3447 Holland & Knight LLP 3005056 12-13 Reimb Casino Matters 860.70 39 20 6005 Legal Fees 3447 Holland & Knight LLP 3005057 12-13 Reimb Lexington Park Townhome Develop 58.00 40 20 6005 Legal Fees 3447 Holland & Knight LLP 3005059 12-13 Reimb Fountain Blue 444.50 41 20 6005 Legal Fees 3447 Holland & Knight LLP 3005069 12-13 Non -Retainer Litigation* 272.00 42 20 6110 Printing Services 1119 Chicago Office Technology Group 287234 Copy Charges 12/22/13 - 1/22/14 ZCOMB 223272B 785.52 43 20 6110 Printing Services 1119 Chicago Office Technology Group 287966 Copy Charges 1/01/2014 - 2/01/2014 ZCOMB 225386 1,261.66 44 20 6110 Printing Services 1142 Copyset Center 39916 Business Cards 20.00 45 20 6195 Miscellaneous Contractual Services 1038 Barrett, Don 02/03/2014 Filmed City Council Meeting 02/03/2014 78.75 46 20 6195 Miscellaneous Contractual Services 1630 Bach, Amanda 02/03/2014 Filmed City Council Meeting 02/03/2014 82.50 47 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 01/30/20148 Edited Des Plaines Digest 01/30/2014 30.00 48 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 02/06/2014 Curb Appeal Pre -Production Meeting 02/06/2014 22.50 49 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 02/09/2014 Des Plaines @ Your Service - Scriptwriting 02/09/2014 30.00 50 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 02/10/2014 Curb Appeal Video Pre- Production Planning 02/10/2014 18.75 51 20 6195 Miscellaneous Contractual Services 4272 Cosgriff, Bryan 02/04/2014 Edit City Council Opening 02/04/2014 60.00 52 20 6195 Miscellaneous Contractual Services 4272 Cosgriff, Bryan 02/03/2014 Edit City Council Opening 02/03/2014 70.00 53 20 6195 Miscellaneous Contractual Services 4272 Cosgriff, Bryan 02/06/2014 Edited City Council Opening/Introducing Des Plaines 02/06/2014 60.00 54 20 6195 Miscellaneous Contractual Services 1077 Shred -it USA - Chicago 9403161846 Shredding Services 01/30/2014 195.13 55 20 6195 Miscellaneo.is Contractual Services 4272 Cosgriff, Bryan 02/10/2014 Edited Introducing Des Plaines, Updating Channel 17 02/10/2014 65.00 56 20 6195 Miscellaneo.,s Contractual Services 4272 Cosgriff, Bryan 02/11/2014 Edit/Voiceover MWRD PSA 02/11/2014 67.50 J On-going City ' tgation terns provided separate y to the City Counci. Page 4 of 20 City of Des Plaines Warrant Register 03/03/2014 57 20 6195 Miscellaneous Contractual Services 4272 Cosgriff, Bryan ,mom,.. 02/12/2014 Edit MWRD PSA/Update Channel 17 02/12/2014 70.00 58 20 6195 Miscellaneous Contractual Services 3703 Johnson, Mitchell 02/13/2014 Curb Appeal Video Pre- Production/MWRD PSA Voiceover 02/13/2014 45.00 59 20 6195 Miscellaneous Contractual Services 4087 Angell, Brian 02/03/2014 Filmed City Council Meeting 02/03/2014 50.00 60 20 6195 Miscellaneous Contractual Services 4087 Angell, Brian 02/05/2014 Filmed Des Plaines @ Your Service - Snow B -Roll 02/05/2014 20.00 61 20 6305 R&M Equipment 2933 SMS Systems Maintenance Services Inc 0000534897 Server Maintenance 2/1/2014 - 2/28/2014 462.00 62 20 6535 Subsidy - Youth Commission 3604 Ummel, Patti 30814 Balloon Sculptures for DP Youth Commission March Fair 03/08/2014 350.00 63 20 6550 Subsidy - Senior Citizen Cab Service 1070 Park Ridge Taxi & Livery LTD 00001848 Taxi Cab Subsidy Jan 2014 3,396.00 64 20 6550 Subsidy - Senior Citizen Cab Service 2200 Rosemont Elite Taxi Dispatch 2367 Subsidized Taxi Voucher Program 01/12/2014 3.00 65 20 6550 Subsidy - Senior Citizen Cab Service 2378 Horizon Taxicab Dispatch 414 Taxi Cab Subsidy Jan -Feb 2014 48.00 66 20 7000 Office Supplies 1220 Runco Office Supply 568247-0 Post -It Notes, Pocket File Folders, Copy Paper, Etc. 248.13 67 20 7000 Office Supplies 1220 Runco Office Supply 567992-0 Envelopes 17.58 68 20 7000 Office Supplies 1220 Runco Office Supply 567880-0 Envelopes, Labels and Paperclips 42.91 69 20 7000 Office Supplies 1220 Runco Office Supply 568082-0 Mailing Labels 63.66 70 20 7200 Other Supplies 1046 Hinckley Spring Water Co 2534649 020114 Water Supply 01/30/2014 35.90 71 20 7200 Other Supplies 1046 Hinckley Spring Water Co 2566782 020114 Water Supply 02/01/2014 79.96 72 20 8010 Furniture & Fixtures 1220 Runco Office Supply 564191-0 1 Office Chair 279.00 73 Total 20 - City Administration 35,891.68 75 Finance 76 30 6000 Professional Services 1101 Capital Gains Inc 2108 Investment Management Services Jan -Mar 2014 1,798.00 77 30 6025 Administrative Services 1172 Third Millennium Associates Inc 16625 Vehicle Sticker Software Maintenance 03/31/2014- 03/30/2015 995.00 78 30 7000 Office Supplies 1066 Office Depot 697545708001 Markers, Batteries, Post -It Pads, Etc. 224.20 79 30 7000 Office Supplies 1066 Office Depot 697824033001 Copy Paper 76.32 80 30 7000 Office Supplies 1644 Warehouse Direct 2222795-0 Two Wrist Rests and Mouse Pads 71.26 81 30 7000 Office Supplies 4239 Anderson Safford 6757 2 Self Inking Daters 102.13 82 30 7200 Other Supplies 1046 Hinckley Spring Water Co 13374822 021214 Water Supply 01/30/2014 38.74 83 30 7300 Uniforms 1538 Lands' End Business Outfitters SCR184971 Return Uniform Shirt (14.99) g4 30 8010 Furniture & Fixtures 1220 Runco Office Supply 564191-0 2 Office Chairs 548.00 85 Total 30 - Finance 3,838.66 87 Community Development 88 40 5310 Membership Dues 2493 Department of Financial & Professional Regulation 1183000218 Department of Financial & Prof. Reg. Annual Membership 2014 150.00 On-going City litigation items provided separately to the City Council Page 5 of 20 City of Des Plaines Warrant Register 03/03/2014 109 `` Invoice 148748-13113 Invoke Desc American Planning Assocation Membership 04/01/2014- 03/31/2015 Amoun 350.00 89 40 5310 Membership Dues 2489 American Planning Association 90 40 5310 Membership Dues 3609 US Green Building Council 90710267 U.S Green Building Council Org Membership Jan -Dec 2014 300.00 91 40 6000 Professional Services 3309 Elevator Inspection Services Inc 44125 Elevator Inspection Services 1/24/2014 319.00 92 40 6000 Professional Services 3876 Tammen Group 221-6 Economic Development Consulting Services Nov 2013 7,000.00 93 40 6000 Professional Services 3876 Tammen Group 221-7 Economic Development Consulting Services Dec 2013 3,040.00 94 40 6000 Professional Services 3309 Elevator Inspection Services Inc 44062 Elevator Inspection Services 1/29/2014 150.00 95 40 6000 Professional Services 3309 Elevator Inspection Services Inc 43879 Elevator Inspection Services 01/14-01/15/2014 406.00 96 40 6000 Professional Services 3309 Elevator Inspection Services Inc 43992 Elevator Inspection Services 01/01-01/20/2014 638.00 97 40 6005 Legal Fees 3447 Holland & Knight LLP 3005065 12-13 Non -Retainer Property Enforcement Matters 836.00 98 40 6100 Publication of Notices 1050 Journal & Topics 158766 ZBA Legal Notice 2/7/201414- 004 -TA 110.67 99 40 6100 Publication of Notices 1050 Journal & Topics 158767 Plan Comm Legal Notice 2/7/2014 14-001 V 179.18 100 40 6195 Miscellaneous Contractual Services 4070 Cerabona, Gale M 7-A Recording Secretary ARC Minutes 1/22/2014 50.00 101 40 6195 Miscellaneous Contractual Services 4070 Cerabona, Gale M 7-B Recording Secretary PC Minutes 11/13/2013 125.00 102 40 7000 Office Supplies 1066 Office Depot 686312033001 Counterfeit Detector 27.49 103 40 7000 Office Supplies 1066 Office Depot 697863271001 Memory Card, File Folders, Dividers, Tissues, Lysol Spray, Hooks 41.25 104 40 7000 Office Supplies 1066 Office Depot 686311612001 3 Cash Drawers for CED 335.85 105 40 7000 Office Supplies 1066 Office Depot 697863271001 Memory Card, File Folders, Dividers, Tissues, Lysol Spray, Hooks 41.25 106 40 7200 Other Supplies 1046 Hinckley Spring Water Co 11174875 020114 Water Supply 1/30/2014 37.29 107 Total 40 - Community Development 14,136.98 109 Public Works & Engineering 110 50 5325 Training 4318 Miller, Mark Reimb 02/12/2014 2014 Membership for IAA, ISA and Workshop Series 02/20 04/24/2014 395.00 111 50 6040 Waste Hauling & Debris Removal 1021 Arc Disposal -Republic Svc 4551 0551-010638201 Waste Hauling and Debris Removal Dec 2013 120,998.47 112 50 6040 Waste Hauling & Debris Removal 1021 Arc Disposal -Republic Svc #551 0551-010638201 Waste Hauling and Debris Removal Dec 2013 220,463.64 113 50 6040 Waste Hauling & Debris Removal 1021 Arc Disposal -Republic Svc #551 0551-010686554 Waste Hauling and Debris Removal Jan 2014 341,462.11 114 50 6040 Waste Hauling & Debris Removal 1355 MQ Construction Company 1.31-10133 Spoils Disposal for 01/30• 01/31/2014 1,490.78 115 50 6115 Licensing/Titles 3277 Moser, Howard 1/13/2014 CDL Reimb Exp 01/16/2018 50.00 On -gong C ty Iitgation items provided separate'y to the City Council Page 6 of 20 City of Des Plaines Warrant Register 03/03/2014 ' On -gong Cly litigation items provsded seFarate'y to the City Council Page 7 of 20 Invo' Invoice Des+ Amou 116 50 6135 Rentals - Uniforms 1029 Cintas #22 022695855 Uniform - Rental & Cleaning - 2/3/2014 63.52 117 50 6135 Rentals - Uniforms 1029 Cintas #22 022698998 Uniform - Rental & Cleaning, 2/10 63.52 118 50 6170 Tree Maintenance 1176 Trees "R" Us Inc 15642 Ash Tree Removals 1/31/14 16,465.50 119 50 6175 Tree Plantings 3393 Pugsley & Lahaie Ltd 2003 18815 Planting of Ivory Silk Lilac Trees 11/6/13 2,300.00 120 50 6175 Tree Plantings 3393 Pugsley & Lahaie Ltd 2003 18859 Planting of Frontier Elms 10/24/13 256.00 121 50 6195 Miscellaneous Contractual Services 2350 Anderson Elevator Co 140568 2014 Elevator Maintenance- February 1,195.00 122 50 6195 Miscellaneous Contractual Services 4317 Bernard Rosauer Associate 2/12/14 PDF Sent of 1990 Landscape Plans for Northwest Highway 02/12/2014 149.68 123 50 6195 Miscellaneous Contractual Services 1060 Municipal GIS Partners Inc 2120 GIS Staffing & Services 01/01- 01/31/2014 15,339.00 124 50 6195 Miscellaneous Contractual Services 1021 Arc Disposal -Republic Svc #551 0551-010686138 Waste Hauling from Frisbie Center -February 211.09 125 50 6195 Miscellaneous Contractual Services 1029 Cintas #22 022698998 Uniform - Rental & Cleaning, 2/10 123.42 126 50 6195 Miscellaneous Contractual Services 1525 Hastings Air -Energy Control 149844 Plymovent Repair at Station # 112/17/13 814.95 127 50 6195 Miscellaneous Contractual Services 1559 Continental Weather Svc 13508 Weather Forecasting - February 150.00 128 50 6195 Miscellaneous Contractual Services 2224 Midwest Lamp Recycling Inc 22406 Bulb and Battery Recycling 2/11/14 1,011.51 129 50 6305 R&M Equipment 2970 Action Fire Equipment Inc 60731 Pyro-Chem Service Call 2/5/14 100.00 130 50 6310 R&M Vehicles 1054 Lee Auto Parts 408-829042 Front Wheel Labor - Police #1 02/03/2014 120.69 131 50 6310 R&M Vehicles 1278 Dave & Jim's Auto Body 14105 Front End Alignment - Police #67 02/10/2014 50.00 132 50 6310 R&M Vehicles 1567 Schimka Auto Wreckers, Inc 323 Towed - PW #355 02/01/2014 466.00 133 50 6310 R&M Vehicles 1567 Schimka Auto Wreckers, Inc 311 Towing - PW #270 02/03/2014 593.50 134 50 6310 R&M Vehicles 1674 Spring -Align of Palatine, Inc 95145 Rear Spring Repair - PW #270 02/04/2014 1,414.22 135 50 6310 R&M Vehicles 1674 Spring -Align of Palatine, Inc 95186 Rear Spring Replacement - PW #235 02/07/2014 1,404.22 136 50 6315 City Hall 1025 Bedco Inc 19025 HVAC Repair at City Hall 2/4/14 606.20 137 50 6315 Public Works 1019 Anderson Pest Solutions 2811185 Pest Control at Public Works February 56.50 138 50 6315 Police 1025 Bedco Inc 19017 HVAC Repair at Police 1/27/14 650.50 139 50 6315 Police 1025 Bedco Inc 19024 HVAC Repair at Police 2/4/14 1,001.20 140 50 6315 Fire Station #1 1019 Andersor Pest Solutions 2795843 January Pest Control at Fire Station 1- 41.50 141 50 6315 Fire Station #1 1525 Hastings Air -Energy Control 149863 Service Call 1/8/14 248.00 142 50 6315 Fire Station #2 1019 Anderson Pest Solutions 2795845 January Pest Control at Fire Station 2 41.5G ' On -gong Cly litigation items provsded seFarate'y to the City Council Page 7 of 20 City of Des Plaines Warrant Register 03/03/2014 ' On-going City i tigation items provided separate,y to the City Cowrie', Page 8 of 20 ?�- • Account Vendor In i e Invoice Desc min 3n 143 50 6315 Fire Station #3 1019 Anderson Pest Solutions 2795846 Pest Control at Fire Station 3 - January 38.77 144 50 6325 R&M Street Lights 1044 H&H Electric Co 22507 Streetlight Repair 1768 Manheim 1/3/14 1,930.90 145 50 7000 Office Supplies 1066 Office Depot 697310030001 Envelopes & Paper 67.02 146 50 7000 Office Supplies 1076 Sam's Club Direct 6656 47" Flat Screen TV 568.00 147 50 7000 Office Supplies 1066 Office Depot 692725071001 Paper, Pens, Pencils, Folders & Batteries 244.38 148 50 7020 Supplies - Safety 1703 Prosafety Inc 2/771780 Winter Clothing for Seasonal Help 466.35 149 50 7020 Supplies - Safety 1703 Prosafety Inc 2/771630 Leather Gloves 428.40 150 50 7025 Supplies - Custodial 1028 Case Lots Inc 054192 Tissue,Towels,Soap, Urinal Screens 1,326.65 151 50 7030 Supplies - Tools & Hardware 1057 Menards 31332 Drill Bits, Lock Nuts 45.58 152 50 7030 Supplies - Tools & Hardware 1550 Addison Building Material Co 764897 Drill Bits, Bolts and Washers 34.73 153 50 7040 Supplies - Vehicle R&M 1013 Ace Des Plaines Inc 230853 Plow Parts - PW Stock 12.96 154 50 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 3387952 Vehicle Misc Nuts & Bolts - PW Stock 467.20 155 50 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 3389253 Hose - PW Stock 572.07 156 50 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 3381671 Misc Nuts & Washers - PW Stock 149.15 157 50 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 3395322 Misc Nuts & Bolts - PW Stock 253.87 158 50 7040 Supplies - Vehicle R&M 2202 TransChicago Truck Group 1416205 Windshield Wiper & Transmission Clip - PW #240 168.80 159 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-828313 Funnels - PW 68.97 160 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-828157 Alternator and Battery - PW #247 379.25 161 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-828815 Light Bulbs - PW Stock 88.11 162 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829429 Batteries - PW Stock 249.98 163 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-828385 Mini Lamps - PW #147A & Stock 24.87 164 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-825002 Return Battery Core - PW (48 00) 165 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829442 Bulbs - PW Stock 33.16 166 50 7040 Supplies Vehicle R&M 1054 Lee Auto Parts 408-829439 Bulbs PW Stock 45,92 167 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-828047 Fuel Caps - PW Stock 24.78 168 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829184 Weatherstrip - Fire #61 13.19 169 50 7040 Supplies - Vehicle 1054 R&M Lee Auto Parts 408-828570 Ignition Coil - Fire #9R 145.32 170 50 7040 Supplies R&M Vehicle 1054 Lee Auto Parts 408-830797 I - Module Assembly & Fue, F iter PW #283 217.88 ' On-going City i tigation items provided separate,y to the City Cowrie', Page 8 of 20 171 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-827704 Brake Light Switch - Police #48 15.17 172 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-827767 Wiper Blades, Oil Filter- Police #48 & Stock 31.99 173 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-828879 Battery - PW Stock 124.99 174 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829666 Wiper Blades - Police #18 15.98 175 50 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 497468 Light Bulbs - PW Stock 42.06 176 50 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 497475 Circuit Breakers - Fire #75R 11.99 177 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-830622 Wiper Blades - Fire #95 16.18 178 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829638 Alternator - CED #1001 98.56 179 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829444 Return Battery Core - PW (16.00) 180 50 7040 Supplies - Vehicle R&M 1088 Atlas Bobcat LLC B50873 Wheels - PW #147A 533.64 181 50 7040 Supplies - Vehicle R&M 1088 Atlas Bobcat LLC BA1473 Mirror - PW #147A 43.32 182 50 7040 Supplies - Vehicle R&M 1088 Atlas Bobcat LLC BA1061 Exhaust Parts - PW #43A 1,569.56 183 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-830755 Tune Up Supplies - Fire #95 70.43 184 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-828443 Front & Rear Brakes - Police #58 177.96 185 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829545 Wiper Blades - Police #21 and #23 30.57 186 50 7040 Supplies - Vehicle R&M 1105 City Limits Cleaning Systems Inc 4510 Pressure Washer Soap 2-55 Gal Drums 475.11 187 50 7040 Supplies - Vehicle R&M 1345 Lindco Equipment Sales Inc 20140363-P Plow Supplies - PW Stock 541.50 188 50 7040 Supplies - Vehicle R&M 1520 Russo Power Equipment 1866646 Tires - PW #147A (Toolcat) 390.00 189 50 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 1240340018 Oil & Fuel Filters, Coolant Fire Generator 69.10 190 50 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 1240360025 Air Filters - Fire #62 466.98 191 50 7040 Supplies - Vehicle R&M 1088 Atlas Bobcat LLC 650150 Pin - PW #147A Toolcat 12.86 192 50 7040 Supplies - Vehicle R&M 1671 Terminal Supply Company 88606-01 Amber Lights - Fire #A75R 59.71 193 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 572732 Battery PD Stock 669.36 194 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 573033 Blower Motor Assembly Police #67 50.20 195 50 7040 Supplies - Vehic a RPW 1105 City Limits Cleaning Systems Inc 4508 Returned High Pressure Hose - (142.77) 196 50 7040 Supplies - Vehicle R&M 1105 City Limits Cleaning Systems Inc 4511 Vehicle Wash Soap 4 55 Gal Dr,ims 808.80 ' On-going City itigation items prov ded separately to the City Counci: Page 9 of 20 City of Des Plaines Warrant Register 03/03/2011' ' On -gang City litigation items provided separately to the C ty Courc-I Page 10 of 20 - - Invoice De _ Amount 197 50 7040 Supplies - Vehicle R&M 1105 City Umits Cleaning Systems Inc 4498 Pressure Washer PW 1,331.80 198 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000205114 LED Marker Light - Fire Ambulance Stock 52.55 199 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000205244 Auto Eject - Fire #61 & #62 573.80 200 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000205243 Red Momentary Switch - Police Stock 411.61 201 50 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG37412 Rock Switch - Fire #62 Engine 83.89 202 50 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 347272P Cargo and Floor Mats - Fire #6101 257.91 203 50 7040 Supplies - Vehicle R&M 1671 Terminal Supply Company 88606-00 Circuit Breakers - Fire #59 77.59 204 50 7040 Supplies - Vehicle R&M 1739 Morton Grove Automotive Inc 53636 Alternator & Regulator - Fire #61 Engine 495.00 205 50 7040 Supplies - Vehicle R&M 2052 Coffman Truck Sales Inc 1000853675 Pin - PW #330 5.56 206 50 7040 Supplies - Vehicle R&M 2052 Coffman Truck Sales Inc 1000852598 Fuel Tank & Straps - PW #330 1,678.00 207 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 573032 Upper & Lower Ball Joints - PD #67 283.84 208 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 573317 Ignition Coil - Police #67 366.64 209 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000205145 Bulbs - PW Stock (23) 164.41 210 50 7040 Supplies - Vehicle R&M 3157 Nemeth Glass of Illinois Inc 105659 Windshield Repair - Fire #61 75.00 211 50 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 12200301 Drive Train, Pump, Thermostat, Misc for PW #270 1,840.46 212 50 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 12200430 Fan Clutch - PW #270 638.22 213 50 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 12200395 Mirror Holders - PW #270 & Stock 857.12 214 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000205257 Plow Blade Guides PW Stock 208.02 215 50 7040 Supplies - Vehicle R&M 1699 Metal Supermarkets 951-53197 Round Steel - PW Stock 32.99 216 50 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0834530 Cylinder Changed for CED and Keys 76.20 217 50 7045 Supplies - Building R&M 1043 Grainger 9351914776 Light Bulbs (30) 138.60 218 50 7045 Supplies - Building R&M 1043 Grainger 9359723757 Fluorescent Light Bulbs (48) 212 64 219 50 7045 Supplies - Building R&M 1057 Menards 29444 1 4 Brackets 19.96 220 50 7045 Supplies - Building R&M 1057 Menards 29859 1 Piece of White Plastic Paneling 24.97 221 50 7045 Supplies Building R&M 1662 Johnstone Supply 553996 Furnace Filters for Fire Stations (60) 387.84 222 50 7055 Supplies - Street R&M 1086 Arrow Road Construction 43983MB UPM - Coid Patch 719 36 ' On -gang City litigation items provided separately to the C ty Courc-I Page 10 of 20 City of Des Plaines Warrant Register 03/03/2014 'ne tt 223 Org 50 Account 7055 Street Light Supplies Vendor 1043 Grainger Invoice 9359972636 Inv. Amount 250 Watt Mercury Vapor Bulbs 304.26 224 50 7055 Street Light Supplies 1043 Grainger 9363487803 310 Watt High Pressure Sodium Bulbs 409.08 225 50 7055 Street Sign Supplies 2164 JB Metal Works Inc 15904 Aluminum Sign Frames 300.00 226 50 7055 Other Supplies 1076 Sam's Club Direct 7867 Hot Beverage to Offset Breaks During Snow & Main Breaks 88.36 227 50 7120 Gasoline 1417 Petroleum Traders Corp 746388 Fuel Purchase 1/29/14 11,252.51 228 50 7130 Diesel 1417 Petroleum Traders Corp 746388 Fuel Purchase 1/29/14 8,456.03 229 50 7160 Ice Control 1178 Trugreen 15059977 Ice Melt Delivered on 1/22 1,911.00 230 50 7160 Ice Control 1194 Sicalco LTD 61251 Calcium Chloride Delivered on 1/23 2,301.63 231 50 7200 Other Supplies 1047 Home Depot Credit Svcs 1231315 TV Mount and Cord Channel 103.49 232 50 7200 Other Supplies 1066 Office Depot 692724573001 Stylus Pens 29.97 233 50 7300 Uniforms 1538 Lands' End Business Outfitters SIN1461967 City Uniforms -Shirts, Pants, Coats, Etc. 903.24 234 Total 50 - Public Works & Engineering 7000 781,056.28 236 Police Department 237 60 5325 Training 1129 DuPage, College of 4283 Field Training Class Dec 9-10, 2013 (1 Attendee) 195.00 238 60 5325 Training 1129 DuPage, College of 4322 Truck Officer Class Jan 8, 2014 (3 Attendees) 225.00 239 60 6110 Printing Services 1284 Documentors 1266 200 Police Officer Information Handbooks 1,653.00 240 60 6185 Animal Control 4125 Golf Rose Boarding & Grooming 9809 Stray Animals Jan 2014 1,782.35 241 60 6195 Miscellaneous Contractual Services 2514 Lexipol LLC 10497 Policy/Procedure Maintenance Fee Mar 1, 2014 - Feb 28, 2015 3,600.00 242 60 6195 Miscellaneous Contractual Services 1517 Trans Union LLC 01459753 Investigations Database Jan 2014 265.40 243 60 6195 Miscellaneous Contractual Services 1683 Thomson Reuters 828955256 Investigations Database Jan 2014 122.37 244 60 6195 Miscellaneous Contractual Services 1077 Shred -it USA - Chicago 9403181525 Shredding Services Feb 4, 2014 102.13 245 60 6195 Miscellaneous Contractual Services 1077 Shred -it USA - Chicago 9403147983 Shredding Services Jan 28, 2014 102.13 246 60 6310 R&M Vehicles 1075 Royal Touch Car Wash 1519 Squad Car Washes Jan 2014 107.00 247 60 6345 R&M Police Range 2066 Sarge's Range Service Inc SRS -207 Hepa-Vacuum Range Jan 14 & 28, 2014 300.00 248 60 7000 Office Supplies 1389 Garvey's Office Products PINV727255 Laminated Folders, Paper Clips 55.79 249 60 7000 Office Supplies 1389 Garvey's Office Products PINV730121 Binders, Folders, Pens 96.89 250 60 7525 Meals 1037 Des Plaines Enterprises Inc Oct-Dec2013 Prisoner Meals Oct -Dec 2013 9.98 251 60 7525 Meals 1076 Sam's Club Direct 1456 Prisoner Meals Stock 193.20 252 Total 60 - Police Department 8,810.24 254 Fire Department 255 70 5310 Membership Dues 2441 IAFC-Intl Association of Fire Chiefs 2014 AW Membership Dues 04/01/2014- 03/31/2015 209.00 256 70 5325 Training 1743 IL Fire Chiefs Association FO -140164 Instructor I Class 03/03-03/05, 03/10 & 03/11/2014 300.00 On -go ng City tigaton gems provided separate y to the C. ty Co.. rc . Page 11 of 20 City of Des Plaines Warrant Register 03/03/2014 276 Invoice 512668 Invoice Desc Annual Physicals 01/28 & 01/30/2014 Amount 257 70 5345 Post -Employment Exams 1015 Alexian Brothers Corporate Health Svcs 572.00 258 70 6305 R&M Equipment 1659 Hobart Service 31289270 Oven Repairs Sta 3 11/29/2013 193.25 259 70 6305 R&M Equipment 1748 Novak & Parker Inc 146984 Sta 2 Dryer Repairs 01/29/2014 185.99 260 70 6305 R&M Equipment 3570 AEC Fire Safety & Security Inc 102083 Holmatro Tool Service Jan -Dec 2014 135.00 261 70 7000 Office Supplies 1066 Office Depot 699687294001 AA, AAA & C Batteries 47.09 262 70 7000 Office Supplies 1644 Warehouse Direct C2198172-0 Credit For Return Of Pencils & Stapler (68.65) 263 70 7000 Office Supplies 1644 Warehouse Direct 2213302-0 Pens & Stapler 71.90 264 70 7000 Office Supplies 1644 Warehouse Direct 2222104-0 Binders, Expandable Folders 21.68 265 70 7000 Office Supplies 1066 Office Depot 697717172001 Note Pads, Pens, Tape, Post -It Pads 141.70 266 70 7035 Supplies - Equipment R&M 1745 Suburban Accents Inc 20783 6" Fire Decals 35.00 267 70 7035 Supplies - Equipment R&M 2413 lorio, Michael Reimb 02/03/14 Tarps (Harbor Freight) Bar & Chain Oil (True Value) 20.98 268 70 7200 Other Supplies 1013 Ace Des Plaines Inc 230905 Shovels Sta 3 134.94 269 70 7200 Other Supplies 4298 Armstrong Medical Industries Inc 1606456 Medical Tape 129.87 270 70 7200 Other Supplies 4299 Signs By Tomorrow 18791 Signs For "No Guns" Posted At Fire Stations 117.00 271 70 7300 Uniforms 1570 Public Safety Center Inc 5481962 6 Pair of Koala Gore Gauntlet Gloves 906.29 272 70 7300 Uniforms 2242 California Contractors Supplies Inc P 9509 Dorsal Protective Gloves 179.60 273 70 7320 Equipment < $5,000 2413 Iorio, Michael Reimb 02/03/14 Tarps (Harbor Freight) Bar & Chain Oil (True Value) 26.76 274 Total 70 - Fire Department 3,359.40 276 N/A Overhead 277 90 6030 AMB Fee Processing Services 1056 Medical Reimbursement Svcs Inc 3552 Collection Service for Jan 2014 29.84 278 90 6030 AMB Fee Processing Services 3640 Andres Medical Billing Ltd 132538 Collection Service for Jan 2014 6,082.64 279 90 6140 Leases 3827 Pitney Bowes Inc 2374611-FB14 Feb 2014 Connect+2000 Postage Machine Lease 348.34 280 90 6500 Subsidy - Historical Museum 1717 Des Plaines Historical Society Mar 2014 Monthly Subsidy for March 2014 3,333.33 281 90 7000 Office Supplies 3827 Pitney Bowes Inc 5502400627 2 Red Ink Cartridge for Postage Machine 279.98 282 90 7000 Office Supplies 1066 Office Depot 697293559001 Envelopes & Thermal Paper 26.00 283 90 7000 Office Supplies 1066 Office Depot 697545708001 Markers, Batteries, Post -It Pads, Etc. 8.42 284 Total 90 - Overhead 10,108.55 286 N/A 1550 Historical Society 1048 IL Dept of Employment Security DC#641012322 Unemployment Benefits Oct 246.00 Receivable Dec 2013 287 Total N/A 246.00 289 Total 100 - General Fund r 1 864,355.55 On-going City Idigat on Items prov.ded separately to the City Council Page 12 of 20 City of Des Plaines Warrant Register 03/03/201 Invoi 292 Fund: 201- TIF #1 Downtown Fund 293 00 6000 Professional Services 1123 Christopher B Burke Engineering LTD 114779 Design Engr -Downtown Streetscape 01/01-01/25/2014 15,938.07 294 00 6000 Professional Services 1123 Christopher B Burke Engineering LTD 114778 Streetscape Consultant Lee St Watermain Repl 01/01- 01/25/2014 1,187.50 295 00 6000 Professional Services 1199 Spaceco Inc 60242 Miner Streetscape/Roadway Improv 01/01-01/25/2014 675.00 296 00 6195 Miscellaneous Contractual Services 1019 Anderson Pest Solutions 2811186 Pest Control at Train Depot February 36.00 297 00 6195 Miscellaneous Contractual Services 1021 Arc Disposal -Republic Svc #551 0551-010686264 Waste Hauling from Metro Square - February 130.50 298 00 6195 Miscellaneous Contractual Services 1025 Bedco Inc 19022 HVAC Repair at Train Depot 2/3/14 220.00 299 00 6195 Miscellaneous Contractual Services 1515 White Way Sign & Maintenance Co CO2008089786 Electronic Sign Maintenance - January 71.67 300 00 6195 Miscellaneous Contractual Services 1931 Oui Oui Enterprises LLC 36827 Portable Restroom Rental 12/09/2013 01/21/2014 in Library Garage 101.29 301 00 8015 Equipment 1208 Steiner Electric Co S004583293.001 Electric Vehicle Charging Station 7,309.00 302 00 8100 Improvements 1206 lilinois, State of 106653 - FINAL Construction Miner, Oakton & Lee Landscaping 02/26• 04/09/2013 1,972.50 303 00 8100 Improvements 3988 Tuscany Construction Inc 11-054 P#4 Remodeling of Train Station Payment #4, 11/1-11/30/13 124,154.52 304 Total 00 - Non Departmental 151,796.05 306 Total 201- TIF #1 Downtown Fund 151,796.05 309 Fund: 206 - TIF #6 Mannheim/Higgins Fund 310 00 6000 Professional Services 4305 Gruen Gruen + Associates 1870 Harp Site Evaluation - TIF 6 - January 2014 2,245.68 311 00 6005 Legal Fees 3447 Holland & Knight LLP 3005063 12-13 Non -Retainer TIF #6 Matters 799.00 312 Total 00 - Non Departmental 7160 3,044.68 314 Total 206 - TIF #6 Mannheim/Higgins Fund 3,044.68 317 Fund: 230 - Motor Fuel Tax Fund 318 00 7160 Ice Control 1372 Morton Salt 5400369795 Rock Salt Delivered 1/28/14 16,771.32 319 00 7160 Ice Control 1372 Morton Salt 5400377102 Rock Salt Delivered 2/4/14 13,612 73 320 00 7160 Ice Control 1372 Morton Salt 5400375794 Rock Salt Delivered 2/3/14 11,810.60 321 00 7160 Ice Control 1372 Morton Salt 5400374167 Rock Salt Delivered 1/31/14 27,296.64 322 Total 00 - Non Departmental 69,491.29 324 Total 230 - Motor Fuel Tax Fund 69,491.29 On -gong City Iitigation items provided separate y to the Cty Council. Page 13 of 20 City of Des Plaines Warrant Register 03/03/2014 327 Fund: 240 - CDBG Fund 336 328 00 6590 Subsidy - Employment Counseling 1104 CEDA Northwest Self-help Center Inc Oct -Dec- 2013 Senior Employment Oct -Dec 2013 1,430.00 329 00 6595 Subsidy - Affordable Housing 1104 CEDA Northwest Self-help Center Inc Oct -Dec 2013 Transitional Living Oct -Dec 2013 500.00 330 Total 00 - Non Departmental 108,094.98 1,930.00 332 Total 240 - CDBG Fund 1,930.00 335 Fund: 250 - Grant Projects Fund 336 00 6000 Professional Services 1394 Gewalt Hamilton Associates Inc 4684.006-1 Engr Consultant -Rand Rd Tree Planting 01/03-01/26/2014 627.37 337 00 8100 Improvements 1206 Illinois, State of 106653 - FINAL Construction Miner, Oakton & Lee Landscaping 02/26- 04/09/2013 107,467.61 338 Total 00 - Non Departmental 7300 108,094.98 340 Total 250 - Grant Projects Fund 108,094.98 343 Fund: 260 - Asset Seizure Fund 344 00 7200 Other Supplies 1121 Chief Supply Corp 382082 32 Hand Warmers 311.37 345 00 7300 Uniforms 1489 JG Uniforms Inc 32974 Ballistic Vest Cover 128.00 346 00 7300 Uniforms 1489 JG Uniforms Inc 32975 Ballistic Vest Cover 145.32 347 Total 00 - Non Departmental 6000 584.69 349 N/A 2484 Seized/Pending 1320 IL State Police 13-29148 Forfeiture Award 300.00 Oakton & Maple Drainage Study 01/01-01/25/2014 6,330.99 356 Forfeit 6000 Professional Services 1199 Spaceco Inc Central Rd -3 350 N/A 2484 Seized/Pending 1320 IL State Police 13-25391 Forfeiture Award 560.00 Consultant -Lee & Forest Traffic Segnal 12/12-12/18/2013 793.63 358 Forfeit 6000 Professional Services 1623 Christian-Roge & Assoc Inc 2259A 351 Total N/A 359 860.00 353 Total 260 - Asset Seizure Fund 1,444.69 354 Fund: 400 - Capital Projects Fund 355 00 6000 Professional Services 1123 Christopher B Burke Engineering LTD 114866 Oakton & Maple Drainage Study 01/01-01/25/2014 6,330.99 356 00 6000 Professional Services 1199 Spaceco Inc Central Rd -3 Central Rd Bike Shlders-Design Engr 01/01-01/25/2014 735.19 357 00 6000 Professional Services 1394 Gewalt Hamilton Associates Inc 4816.100-1 Consultant -Lee & Forest Traffic Segnal 12/12-12/18/2013 793.63 358 00 6000 Professional Services 1623 Christian-Roge & Assoc Inc 2259A Consultant River WM Replacement 02/01/2012 12/31/2013 8,901.27 359 00 6000 Professional Services 1623 Christian Roge & Assoc Inc 22598 Consultant -River Rd WM Repl 01/01-1/31/2014 133.35 360 00 8375 Bank/Trust/Agency Fees 1718 Amalgamated Bank of Chicago 1852372003-2014 2014 Bank/Agency Fees for Bond Services 2005D 195.00 On-gorng City litigat on terns provided separately to tre C ty Council Page 14 of 20 City of Des Plaines Warrant Register 03/03/2014 361 362 00 8375 Bank/Trust/Agency Fees Total 00 - Non Departmental Invoice 1718 Amalgamated Bank of Chicago 1852372003-2014 2014 Bank/Agency Fees for Bond Services 2005D 364 Total 400 - Capital Projects Fund 17,284.43 367 Fund: 500 - Water/Sewer Fund 368 00 5325 Training 4320 Jackson, Antonio Reimb 01/31/14 Reimbursement for Class - Water Distribution System Operation 02/20/2014 285.00 369 00 6040 Waste Hauling & Debris Removal 1355 MQ Construction Company 1.31-1-0133 Spoils Disposal for 01/30- 01/31/2014 2,522.85 370 00 6040 Waste Hauling & Debris Removal 1355 MQ Construction Company 1.31-1-0133 Spoils Disposal for 01/30- 01/31/2014 401.36 371 00 6115 Licensing/Titles 4319 Strzelecki, David M Reimb 01/31/2014 COL Reimb Exp 02/06/2018 50.00 372 00 6180 Water Sample Testing 1642 Suburban Laboratories, Inc 34761 Water Sample Testing 01/17/2014 1,625.50 373 00 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 14-038 Meter Testing for 2300 Devon 02/04/2014 115.00 374 00 6195 Miscellaneous Contractual Services 4321 Luppino Plumbing & Sewer Co 4629 Meter Pit Repairs -2881 Craig 02/11/14 485.00 375 00 6335 R&M Water Distribution System 1303 HD Supply Waterworks LTD B983516 Water Main Repair Clamps 986.00 376 00 6335 R&M Water Distribution System 1328 John Neri Construction Company Inc 14996 Wolf Road Water Main Repair 1/14/2014 8,560.25 377 00 6340 R&M Sewer System 4322 Charles Equipment Energy Systems 626 Transfer Switch Maintenance- O'Hare Lake 420.71 378 00 6505 Subsidy - Sewer Lateral Program 4314 Forsythe, Robert J SLP14-001 Sewer Rebate 2/11/2014 1,500 00 379 00 6510 Subsidy - Flood Assistance 4061 Ochs, Robert A FRP14-003 Flood Rebate 1/29/2014 482.71 380 00 6510 Subsidy - Flood Assistance 4312 DePasquale, Sam FRP14 001 Flood Rebate 2/11/2014 2,000.00 381 00 6510 Subsidy - Flood Assistance 4313 Fontana, Frank FRP14-004 Flood Rebate 2/11/2014 2,000.00 382 00 7020 Supplies - Safety 1703 Prosafety Inc 2/771690 Safety Supplies- Winter Gear 466.35 383 00 7030 Supplies • Tools & Hardware 1013 Ace Des Plaines Inc 230940 Fish Tape 65' 25.33 384 00 7030 Supplies Tools & Hardware 1013 Ace Des Plaines Inc 230900 Garden Hose Parts Tee Insert, Hose Shutoff 16.53 385 00 7030 Supplies - Tools & Hardware 1013 Ace Des Plaines Inc 230847 Garden Hoses -100' and 75' 113.10 386 00 7030 Supplies - Tools & Hardware __, 1013 Ace Des Plaines Inc 230830 Couplings 18.06 387 00 7030 Supplies - Tools & Hardware 1057 Menards 31413 6 Torch Kits 49.94 388 00 7040 Supplies - Vehicle R&M 1154 West Side Tractor W24476 Fuel Filters - PW 101.24 389 00 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 348065P Steering Column Parts - PW #222 66.96 On-going City i bgabon items prov•deo separately to the City Council. Page 15 of 20 City of Des Plaines Warrant Register 03/03/2014 L- 1054 Lee Auto Parts Invoice Invoice Desc Amount 390 00 7040 Supplies - Vehicle R&M 408-830463 Alternator - PW 4180 158.99 391 00 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829242 Gear Oil - PW #222 14.98 392 00 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-829243 Gear Oil - PW #222 14.98 393 00 7045 Supplies - Building R&M 1043 Grainger 9351365805 Cabinet Heater 120.20 394 00 7045 Supplies - Building R&M 1043 Grainger 9354033061 Timer Delay Switch 108.75 395 00 7070 Other 1086 Arrow Road Construction 44003MB Water Main Repair Materials Asphalt 1,050.88 396 00 7070 Other 1086 Arrow Road Construction 43988MB Water Main Repair Asphalt 821.76 397 00 7070 Other 1303 HD Supply Waterworks LTD C013395 Water Main Repair Clamps and Ball Valves 1,573.38 398 00 7070 Other 1303 HD Supply Waterworks LTD C013481 Water Main Repair Couplings 254.00 399 00 7070 Other 1355 MQ Construction Company 1.31-1-0133 Spoils Disposal for 01/30- 01/31/2014 745.39 400 00 7070 Other 2053 USA Bluebook 257982 Hydrant Markers 21.93 401 00 7075 Supplies - Sewer System Maintenance 1355 MQ Construction Company 1.31-1-0133 Spoils Disposal for 01/30- 01/31/2014 573.38 402 00 7120 Gasoline 1417 Petroleum Traders Corp 746388 Fuel Purchase 1/29/14 1,269 39 403 00 7120 Gasoline 1417 Petroleum Traders Corp 746388 Fuel Purchase 1/29/14 2,940.09 404 00 7130 Diesel 1417 Petroleum Traders Corp 746388 Fuel Purchase 1/29/14 39.86 405 00 7130 Diesel 1417 Petroleum Traders Corp 746388 Fuel Purchase 1/29/14 990.51 406 00 7150 Water Treatment Chemicals 1082 Alexander Chemical Corp SLS 10014336 Chlorine 1,410.00 407 00 7150 Water Treatment Chemicals 1082 Alexander Chemical Corp SCL 10003540 Credit - Deposit Refund (1,300.00) 408 00 7300 Uniforms 2067 Cutler Workwear 148456 Uniforms 02/02/2014 120.57 409 Total 00 - Non Departmental 33,220.93 411 30 7000 Office Supplies 1066 Office Depot 688918609001 Sorter with Trays 18.47 412 30 7000 Office Supplies 1066 Office Depot 689429128001 Returned Sorter with Trays (18.47) 413 30 7000 Office Supplies 1066 Office Depot 683637563001 Pens, File Folders & Sorter 186.91 414 30 7000 Office Supplies 1066 Office Depot 697293559001 Envelopes & Thermal Paper 24.66 415 Total 30 - Finance 211.57 417 Total 500 - Water/Sewer Fund 33,432.50 420 Fund: 510 - City Owned Parking Fund 421 00 4665 Parking Fees 4300 Passport Parking Incorporated 1256A Parking Fees for Nov -Dec 2013 24.05 422 00 4665 Parking Fees 4300 Passport Parking Incorporated 1256B Parking Fees for Jan 2014 28.12 423 Total 00 - Non Departmental 52.17 425 Total 510 - City Owned Parking Fund 52.17 On-going City litigation items provided separately to the C ty Counc Page 16 of 20 City of Des Plaines Warrant Register 03/03/2014 428 -..........._-_�---___._.,: -Iimiiia.1.6Au Fund: 439 520 - Metra Leased Parking Fund 429 00 4665 Parking Fees 1165 Union Pacific Railroad Jan 2014 Parking Fees for Jan 2014 1,940.25 430 00 4665 Parking Fees 4300 Passport Parking Incorporated 1256A-1 Parking Fee Credit for Jan 2014 (0.30) 431 00 4665 Parking Fees 4300 Passport Parking Incorporated 1256A Parking Fees for Nov -Dec 2013 196.40 432 00 4665 Parking Fees 4300 Passport Parking Incorporated 1256B Parking Fees for Jan 2014 217.19 433 Total 00 - Non Departmental 1118 Chicago Communications LLC 2,353.54 435 Total 520 - Metra Leased Parking Fund 1. 2,353.54 438 Fund: 590 - DPECC - DP Emergency Comm Center 439 00 6005 Legal Fees 3447 Holland & Knight LLP 3005071 12-13 Non -Retainer ETSB Restructuring 2,112.00 440 00 6110 Printing Services 1119 Chicago Office Technology Group 287795 Copy Fee X425X 1/1/14 to 2/1/14 21.28 441. 00 6195 Miscellaneous Contractual Services 1077 Shred -it USA - Chicago 9403170527 Shredding Services 2-3-14 44.60 442 00 6195 Miscellaneous Contractual Services 1160 Niles, Village of 00034262 Back -Up Center Rental Fee February 2014 215.00 443 00 6305 R&M Equipment 1118 Chicago Communications LLC 257478 Radio\Zetron Maintenance March 2014 1,771.00 444 00 6305 R&M Equipment 1621 AT&T Global Services Inc SB785763 Viper Equipment Maintenance Back -Up Center 2-10-14 to 3-9- 14 1,587.12 445 00 6305 R&M Equipment 2933 SMS Systems Maintenance Services Inc 0000535072 CAD Hardware Maintenance 2/1/14 to 2/28/14 200.00 446 Total 00 - Non Departmental 5,951.00 448 Total 590 - DPECC - DP Emergency Comm Center 5,951.00 453 Fund: 600 - Risk Management Fund 454 00 5555 Workers' Comp Expense 1657 Richard, Thomas 01/28-02/10/14 Workers Compensation 01/28 02/10/14 989.12 455 00 5560 Unemployment Claims 1048 IL Dept of Employment Security DC#641012322 Unemployment Benefits Oct- Dec 2013 9,773.00 456 00 6005 Legal Fees 3447 Holland & Knight LLP 3005068 12-13 Non -Retainer PSEBA Proceedings 1,553.00 457 Total 00 - Non Departmental 12,315.12 459 Total 600 - Risk Management Fund 12,315.12 462 Fund: 700 - Escrow Fund 463 N/A 2400 Escrow 1332 Kane McKenna & Associates Inc 12096 Preliminary TIF Review December 2013 4,381.25 464 N/A 2400 Escrow 1332 Kane McKenna & Associates Inc 12159 Document Preparation / Pre TIF Review 1/8/2014 87.50 On-going City litigation items provided separately to the City Council. Page 17 of 20 City of Des Plaines Warrant Register 03/03/cut, 470 Total 700 - Escrow Fund 4,963.25 473 Fund: 950 P�,. 474 Invoice Invoice D_ Amount 465 N/A 2430 Escrow - Police Items 13201L State Police Jan 2014 City Background Check Services Jan 2014 for City Fingerprints 94.50 466 N/A 2460 Refundable Bonds 3424 AMA Dancers & Co 13120029 Refundable Banner Bond 2/4/2014 200.00 467 N/A 2460 Refundable Bonds 4302 Army Navy Supply Depot 13080160 Refundable Banner Bond 2/4/2014 200.00 468 Total N/A 4,963.25 470 Total 700 - Escrow Fund 4,963.25 473 Fund: 950 - Emergency Communications Fund 474 00 5560 Unemployment Claims 1048 IL Dept of Employment Security DCf1641012322 Unemployment Benefits Oct- Dec 2013 9,082.00 475 00 6000 Professional Services 2943 Crowe Horwath LLP 707-1880612 Audit Examination for Fiscal Year 2013 - JETS Board 3,500.00 476 Total 00 - Non Departmental 12,582.00 478 Total 950 - Emergency Communications Fund 12,582.00 480 Grand Total 1,289,091.25 On -gong C!ty tigaton items prov ded separate y to the C ty Counci; Page 18 of 20 Line # Org Account 481 Fund: 100 - General Fund City of Des Plaines Warrant Register - 03/03/2014 Manual Checks Vendor Invoice Invoice Desc Amount 482 60 6015 Communication Services 1009 AT&T 847R18054601-14 Communication Services 01/28-02/27/2014 62.99 483 Total 60 - Police Department 6015 62.99 485 90 6015 Communication Services 1009 AT&T 630261323002-14 Communication Services 02/04-03/03/2014 4,266.61 486 90 6015 Communication Services 1533 Wide Open West 02/02/2014 x1245 Internet/Cable Services Feb 2014 1,928.29 487 90 6015 Communication Services 1533 Wide Open West 02/02/2014 x1246 Internet/Cable Services Feb 2014 1,644.15 488 90 7500 Postage & Parcel 1231 Postmaster 02/12/2014 Purchase of Ten Rolls of 49- Cent Stamps 490.00 489 Total 90 - Overhead 8,329.05 491 Total 100 - General Fund 8,392.04 494 Fund: 206 - TIF #6 Mannheim/Higgins Fund 495 00 8030 Land 1031 Des Plaines, City of 02032014 Auction Deposit -Land Acquisition 110,000.00 496 Total 00 - Non Departmental 6140 110,000.00 498 Total 206 - TIF #6 Mannheim/Higgins Fund 110,000.00 501 Fund: 420 - IT Replacement Fund 502 00 6140 Leases 1068 PNC Equipment Finance 4719963 Copier Lease #145924000 02/28-03/29/2014 270.00 503 00 6140 Leases 1068 PNC Equipment Finance 4714866 Copier Lease #124827000 02/22-03/21/2014 1,897.00 504 00 6140 Leases 1420 US Bancorp Equipment Finance Inc 245863881 Toshiba E3500 Copier Lease 02/21/2014 349.00 505 Total 00 - Non Departmental 2,516.00 ! 507 (Total 420 - IT Replacement Fund 2,516.00 510 Fund: 590 - DPECC - DP Emergency Comm Center 511 00 6015 Communication Services 1032 Comcast Cable 01/27/2014 x9351 Internet/Cable Services 02/04- 03/03/2014 214.85 512 Total 00 - Non Departmental 214.85 514 Total 590 - DPECC - DP Emergency Comm Center 1 214.85 516 Grand Total 121,122.89 Page 19 of 20 City of Des Plaines Warrant Register - 03/03/2014 Summary Amount Transfer Date Automated Accounts Payable $ 1,289,091.25 ** 3/3/2014 Manual Checks $ 121,222.89 ** 2/14/2014 Payroll $ 1,247,412.12 2/21/2014 Electronic Transfer Activity: Bank of America Credit Card $ 23,709.38 2/20/2014 Chicago Water Bill ACH $ Postage Meter Direct Debits $ 10,473.18 * 2/19/2014 Utility Billing Refunds $ First Merit Bank Fees $ Discovery Benefits Admn Fees $ - IMRF Payments $ 213,026.43 2/7/2014 Debt Service $ Employee Medical/Dental Trust $ 30,907.86 * 2/19/2014 Total Cash Disbursements: $ 2,935,843.11 * Multiple transfers processed on and/or before date shown ** See attached report Adopted by the City Council of Des Plaines This Third Day of March 2014 Ayes Nays Absent Gloria J. Ludwig, City Clerk Matthew J. Bogusz, Mayor Page 20 of 20 Committee of the Whole Item #lb C.•• of City of Des Plaines Finance Department Des Plaines, IL 60016 DES PLAINES Tel: 847-391-5300 ILLINOIS Fax: 847-391-5402 MEMORANDUM Date: February 21, 2014 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance Subj: 2013 Year End Financia( Presentation Issue: To report on the 2013 financial status of the City of Des Plaines as of December 31, 2013. Analysis: An overview of the 2013 year end finances will be presented at the March 3, 2014 City Council Meeting. The figures ,.sed w'11 be unaudited and based on the 2013 4th Quarter Financial Report. An annual audit of the financials is currently underway and the final report will be completed prior to June 30, 2014. An independent audit of the City's fmancial information is one of the major responsibilities of the City's finance department. The independent audit plays an important role in public sector finance by verifying the credibility of the local government's ability to provide accurate and comprehensive financial reporting. Recommendation: Attached for the City Council is the 4`' quarter report of the financial position of the City as of 12/31/13. This report has been previously distributed and is provided as additional information. During the meeting of March 3, 2014, staff will prepare a presentation to provide an overview of the fmancial status. Attachments: Attachment 1: Financial Report as of December 31, 2013 Page 1 of 22 Financial Report City of Des Plaines DES PLAINES ILLINOIS Financial Report For the Period Ending December 31, 2013 Page 1 of 21 Attachment 1 Page 2 of 22 Date: January 31, 2014 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Finance Director \ Subject: Financial Report for the Quarter Ended December 31, 2013 I respectfully submit the financial summaries of the revenue and expenditure activities for the City for the period from January 1, 2013 to December 31, 2013. The numbers are presented on a cash basis and will be adjusted to an accrual basis of accounting during the annual audit. General Fund Highlights: Revenues: • Total revenues collected through December 31, 2013 were $67.7M or 115% of the budgeted general fund revenues. • Total property taxes in the amount of $23M were collected through December 31, 2013, which is 10000 of the annual budget. This amount includes the first and second installments of the 2012 property tax levy. • Intergovernmental revenues (municipal sales tax, Illinois income tax, personal property replacement tax as well as other state shared tax revenues) were $20.9M or 147% of the budget and 129% of the actual 2012 revenues. • Other tax revenues were generated from the utility tax, telecommunications tax, franchise fees, food & beverage tax, hotel and real estate transfer tax as well as home rule sales tax. The total collections through December 31, 2013 were $11.9M or 109% of the annual budget. • Charges for Services primarily comprise of refuse collection charges, ambulance fees and 911 surcharges. The total charges through December 31, 2013 were $6.4M or 106% of the budget • Revenue from licenses was at $2.4M, or 123% of the annual budget. The permit revenue was at $655K or 115% while revenue from fines and fees was $1 3M or 109% of the annual budget. • Miscellaneous revenue consists mostly of various rental incomes and was at $613K or 157% of the budget. Expenditures: • Total actual expenditures through December 31, 2013 were $58 6M or 97% of the annual general fund budget. • Salaries and taxes, benefits and other employee costs were at $43.8M or 97% of the annual budget. Page 2 of 21 Attachment 1 Page 3 of 22 Financial. Report • Expenditures related to capital outlay through December 31, 2013 were $72K or 158% of the budgeted expenditures and 343% of the FY2012 amount. This is due to higher than budgeted expenditures in computer hardware. • Other Expenses were at $145K or 133% of budget due largely to higher than expected postage costs and expenses related to the April 2013 flood. • Commodities were 105% of budget partially due to higher than budgeted ice control and gasoline costs. • All other general fund expenditures were near the 2013 budgeted level. All Budgeted Funds Highlights: Revenues: • Total revenues collected through December 31, 2013 were $154.3M or 123% of budgeted revenue and 111% of actual revenue received for the 2012 fiscal year. • The YTD 2013 revenues include $24.8M or 131% of the 2013 budget for the Gaming Tax fund. • The TIF funds revenues were at $13.6M or 149% of the annual budget due to $8.1M of bond proceeds from the refunding recorded in TIF #1, TIF #3, and TIF #6. This was due to the refinancing for lower interest rates in which proceeds are issued and old bonds are paid off, essentially creating a zero effect. • The Capital Projects FY 2013 revenue was $15.4M or 138°0 of the 2013 budget. This is the result of an extra transfer of $3.555M that was part of the 2014 budget but had to occur late in 2013 in order to pay off the bond 30 days prior to closing. • Table 8 and the summary on the following pages provide a more detailed explanation of the major revenues in each fund. Expenditures: • Expenditures through the fourth quarter of 2013 were $122.4M or 91% of the approved 2013 budget and 101% of actual expenditures for FY 2012. • Capital Projects Funds expenditures were at $15.8M or 121% of the FY 2013 Budget and 153% of the FY 2012 actual expenditure. Much of this increase is due to the $3 555M early bond payoff. • Table 9 and the summary on the following pages provide a more detailed explanation of the major expenditures in each fund. The following financial report presents a detailed explanation of the FY 2013 financial information. Please contact me if you have any questions or comments. Page 3 of 21 Attachment 1 Page 4 of 22 Financial Report TABLE OF CONTENTS: Q4 2013 Page Table 1 General Fund - Budget Performance Revenues 5 Table 2 General Fund - Budget Performance Expenditures By Classification 7 Table 3 General Fund - Budget Performance Expenditures By Department 8 Table 4 Water/Sewer Fund - Budget Performance Revenues 10 Table 5 Water/Sewer Fund - Budget Performance Expenses 11 Table 6 Capital Projects Fund - Budget Performance Revenues 12 Table 7 Capital Projects Fund - Budget Performance Expenditures 13 Table 8 Total City Funds - Budget Performance Revenues 14 Table 9 Total City Funds - Budget Performance Expenditures 16 Table 10 Total City Funds - Overtime Analysis 17 Table 11 Estimated Fund Balances 19 Table 12 Total City Funds - Cash and Investment Portfolio 20 Table 13 Fast Financial Facts 21 Page 4 of 21 Attachment 1 Page 5 of 22 Financial Report 1 Q4 2013 a Table 1- General Fund Budget Performance Revenues For the Quarter Ended December 31, 2013 $25 $20 $15 $10 $5 $0 General Fund Budget to Actual Revenues �4c cstcts o`er ■ 2013 Adopted Budget tiit1.131411 �Q kiMrm / a� Qe � �°'N(s' " ani` sc FY 2013 Actual FY 2012 Actual ReN'cnucs by Type 2013 Adopted Bud"et F1' 2013 . Actual 1,1' 2012, Actual Percent Realized FY 2013! 11 2013;` udget F12012 Property Taxes Intergovernmental Other Taxes Charges for Services Licenses Fines and Fees Permits Miscellaneous Revenues Other Financing Sources Interest Income Total ReNenues 22,977,750 14,203,789 10,969,000 6,067,296 1,942,000 1,202,500 571,500 390,000 369,813 50,000 $58,743,648 23,011,696 20,919,230 11,946,869 6,432,645 2,380,162 1,315,742 654,792 613,039 356513 30,235 $67,660,923 23,141,075 16,245,216 12,195,931 6,689,529 2,193,250 1,158,706 588,077 527,519 350,320 85,646 $63,175,270 100% 147% 109% 106% 123% 109% 115% 157% 96% 60% 115% 99% 129% 98% 96% 109% 114% 111% 116% 102% 35% 107% Table 1 reflects revenues collected m the General Fund during FY 2013 with comparisons to the annual budget and revenue collected during last fiscal year. The FY 2013 budget estimates revenue collections of $58.4M and transfers in of $370K for total revenues of $58.7M. The YTD 2013 revenue collections were $67.3M and transfers in were $356K for total revenues of $67.7M, which represents 115% of the revenue budget and 107% of actual collections and transfers received in 2012. The higher than budgeted revenues within the General Fund are due to higher than expected municipal sales tax of $4.4 million for Page 5 of 21 Attachment 1 Page 6 of 22 Financial Report taxes owed from prior years as well as higher than expected Illinois Income taxes in the amount of $2 million. The City of Des Plaines has a diversified revenue base. Property taxes are the largest revenue source at 34% of the total revenues with General Tax Levy portion at 23.1% and Police and Fire Pension portion of the Tax Levy at 10.9%. Intergovernmental revenue is the second largest revenue source at 30.9%, comprising mostly of the sales tax revenue at 20.2% of YTD 2013 General Fund revenues. The following chart provides a percentage basis breakout of the revenue types within the General Fund. General Fund - FY 2013 - Actual Revenues Permits Miscellaneous 1.0%, Revenues 0.5% Fines and fees 1.9% tic enses 3.5% Charges for Services 9.5% Other Taxes 17.7" Interest Income 0 0% Intergovernmental 30.9% Other Financing Sources 0.9% Property Taxes 34.0% The chart below provides an additional level of detail of the General Fund revenue distribution based on the sub type classifications. General Fund - FY 2013 Revenues by Sub Type Intergovernmental Other Financing 3.8% Fines and fees Sources Miscellaneous Licenses 1.9% Permits / 0.7% Revenues 3.5% 1.0%/ Interest Income 0.7% Telecommunications 0.1% Tax 4 1% General Tax Levy Utility/Use Tax 23.1% 5.3% Other Taxes 6.2% Income Tax 9.0% Charges for Services 9.5% Pension Tax Levy 10.9% Sales Tax 20.2% Page 6 of 21 Attachment 1 Page 7 of 22 Table 2 - General Fund Budget Performance Expenditures For the nnarter Ended December 31, 2013 $30 $25 3 $20 $15 General Fund Budget to Actual Expenditures a „... ,;' ,c�`g arc a\�e ��,�,. �, a°� `dao ■ 2013 Adopted Budget FY 2013 Actual Ivey 1 / �e FY 2012 Actual Expenditures by Classification 2013 .Adopted Budget F1 2013 .Actual Fl 2012 Actual Percent Realized FY2013/ FY2013/ Budget F1'2012 Salaries Taxes/Benefits/Employee Costs Insurance Contractual Services Other Services Repairs and Maintenance Subsidies and Incentives Commodities Other Financing Uses Other Expenses Capital ()utlay 27,962,091 17,287,165 375,789 7,419,452 1,262,620 866,863 730,142 1,598,550 2,625,000 109,175 45,500 $60,282,347 26,452,251 17,336,864 384,624 7.111,739 1,302,397 766,626 697,710 1,675,304 2.625,000 144,757 71,886 $58,569,157 26,330,616 17,311,333 376,627 7,226,154 1,004,172 571,847 773,513 1,472,670 1,501,000 94,794 20,987 $56,683,713 95% 100% 102% 96% 103% 88% 96% 105% 100% 133% 158% 97% 100% 100% 102% 98% 130% 134% 90% 114% 175% 153% 343% 103% Table 2 indicates the levels of expenditures by classification incurred against the General Fund appropriations for 2013 and the pnor fiscal year. The FY 2013 Budget appropriated $57.6M m expenditures and $2.7M in transfers for a total of $60.3M. During FY 2013, the City had $55.9M of expenditures and $2.6M in transfers out for a total of $58.6M, or 97% of total appropriations The percentage between the FY 2013 actual expenditures and FY 2012 was 103%. The high expenditures in Capital Outlay are due to higher than budgeted expenditures m computer hardware Page 7 of 21 Attachment 1 Page 8 of 22 Table 3 - General Fund Budget Performance Expenditures For the Quarter Ended December 31, 2013 2013 Expenditures by Department Adopted 13udoet Percent Realized FY 2013 FY 2013/ FY2013/ FY 2012 Actual [3i►dgct Fl`2012 :kctual Elected Office Totals 651,816 560,481 578,519 86% 97% City Administration Totals City Manager Legal Information Technology Media Services Human Resources Health & Human Services 3,085,183 3,080,465 3,123,365 100% 99% 399,417 350,645 310,209 88% 113% 615,799 813,690 852,813 132% 95% 909,489 747,003 839,656 82% 89% 317,248 347,481 299,604 110% 116% 442,521 407,811 411,831 92% 99% 400,709 413,835 409,252 103% 101% Finance Totals 1,056,487 1,049,924 1,026,719 99% 102°ro Community Development Totals 2,026,070 1,890,011 1,832,555 93% 103% Building & Code Enforcement 1,493,084 1,450,831 1,417,072 97% 102% Planning & Zoning 505,566 379,087 395,515 75% 96% Economic Development 27,420 60,093 19,968 219% 301% Public Works & Engineering Totals 11,302,862 11,228,504 10,490,514 99% _ 107% Administration 4,272,597 4,101,877 4,181,543 96% 98% Engineering 787,691 790,422 758,873 100% 104% Geographic Information Systems 229,450 222.312 253,032 97% 88% Street & Grounds Maintenance 4,492,255 4,326,536 3,780,897 96% 114% Vehicle Maintenance 1,520,869 1,787,357 1,516,169 118% 118% Police Department Totals 20,451,032 19,250,106 19,209,239 94% 100% Administration 297,645 287,857 653,592 97% 44% Uniformed Patrol 12,867,529 12,364,925 12,296,699 96% 101% Criminal Investigation 3,473,153 3,188,756 3,143,367 92% 101% Support Services 3,812,705 3,408,568 3,115,582 89% 109% Emergency Management Agency 148,187 115,226 85,378 78°0 135% Fire Department Totals 17,938,193 17,856,167 17,879,721 100% 100% Administration 1,128,384 1,117,758 1,102,907 99% 101% Emergency Services 16,213,200 16,152,208 16,168,700 100% 100% Fire Prevention 596,609 586,201 608,114 98% 96% Fire & Police Commission Totals 65,650 30,363 56,140 46°O 54°'o Overhead Totals 3,556,867 3,507,911 2,401,563 99% 146% IMMEMIEMMIMIZIMIMBF Page 8 of 21 Attachment 1 Page 9 of 22 Table 3 shows the General Fund expenditures as they related to the individual General Fund departments. Overall, expenditures were at $58.6M or 97% of the annual budget and 103% of the FY 2012 actual expenditures. Some of the divisional expenditures came in above the 100% target, however at the department level all expenditures were within the budget parameters. The chart below provides a percentage breakout of the General Fund expenditures by department: General Fund Fiscal Year 2013 Expenditures by Department Fire & Police Commission 0.05% Fire Department 30 5% Overhead 6.0% Elected Office 10% City Administration 5.3% Finance 1.8% Community Development 3 2% Emergency Management Agency 0 2% Public Works & Engineering 19 2% Police Department 32.9% Page 9 of 21 Attachment 1 Page 10 of 22 Financial Report Table 4 — Water and Sewer Fund Budget Performance Revenues For the Quarter Ended December 31, 2013 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $0 Water and Sewer Fund Budget to Actual Revenues Sales • Water Sanitary Sewer Service e 2013 Adopted Budget FY 2013 Actual Other Revenues FY 2012 Actual Resenues bs I ape 2013 Adopted Btido et FY 2013 actual Percent Realized FY 2012 FY2013/ FY2013/ ;actualBudge t FY2O12 Sales - Water Sanitary Sewer Service Other Revenues 9,747,500 1,700,000 54,958 $11,502,458 11,569,717 2,236,064 102,093 $13,907,874 11,731,460 2,394,975 66,561 $14,192,996 119% 132% 186% 121% 99% 93% 153% 98% Table 4 reflects revenues collected in the Water and Sewer fund for FY 2013 with comparisons to the annual budget and revenue collected for FY 2012. The FY 2013 revenue collections were $13.9M or 121% of the 2013 Budget and 98% of FY 2012 actual revenues. The FY 2013 actual water sales revenues as well as sanitary sewer service fee collections were at 119% and 132% respectively of the budgeted amount, and at 99% and 93% of the actual 2012 collections. Other revenues are at 186% of budget due to early receipt of 2014 cell tower rent. This is budgeted to be included in the Water and Sewer fund for the 2014 budget and will be adjusted during the annual audit. Page 10 of 21 Attachment 1 Page 11 of 22 Financial Report Table 5 — Water and Sewer Fund Budget Performance Expenses For the Ouarter Ended December 31, 2013 $9,000 1 $8,000 § $7,000 g $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 Water and Sewer Fund Budget to Actual Expenses by Classification I. . 1 stW s ee Costs oa ce 00 NO � to ncewiea�n�eonc to fides vs? \ ��\ e��Mce �e�%sit Cp %tact O�bs�d�es ��a�M Ott CaO R • 2013 Adopted Budget FY 2013 Actual FY 2012 Actual Expenses b) Classification 2013 adopted 13udoet FY 2013 kc • Percent Realized FY 2012 F1'2013/ FY2013/ :actual Budge t F1'2012 Salaries Taxes/Benefits/Employee Costs Insurance Contractual Services Other Services Subsidies and Incentives Repairs and Maintenance Commodities Other Expenses Capital Outlay Debt Service 3,105,199 1,598,360 72,536 458,475 62,062 225,000 87,600 6,975,000 32,850 1,274,292 380.050 514,271,424 3,219,367 1,683,771 72,536 289,188 516,562 173,597 195,614 7,758,140 35,599 1,212,109 379,990 $15,536,474 3,039,933 1,634,749 94,570 257,291 238,458 167,130 96,241 7,361,912 27,657 1,216,056 34,059 514,168,055 104% 106% 105% 103% 77% 63% 112% 832% 217% 77% 104% 223°'o 203% 111% 105% 108% 129% 100% 100% 1116% 109% 110% 100% 95% Table 5 shows the Water and Sewer fund expenses by classification incurred for FY 2013 and comparison to FY 2012 actual and the 2013 budget. The Water and Sewer total expenses were at $15.5M or 109% when compared to the FY 2013 Budget and 110% compared to FY 2012 actual expenses. Other Services were at 832% largely due to the April flood. The highest expense within the Water/Sewer Fund is the cost of water as can be seen in the commodities line item above which is at $7.8M or 111% of budget. It is important to note that the expenses within the water/sewer fund exceed revenues by $1.6M and it continues to be an unsustainable model. Page 11 of 21 Attachment 1 Page 12 of 22 Financial Report Table 6 - Capital Projects Fund Performance Revenues For the Quarter Ended December 31, 2013 y 58,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 50 Capital Projects Fund Budget to Actual Revenues ?topel Sax teroernrne' Others argeSiorM laneousRevefU�Intere Othe ,3�,n85,, ces a 2013 Adopted Budget FY 2013 Actual FY 2012 Actual Percent Realised Revenues by "Type Property Taxes Intergovernmental Other Taxes Charges for Services Miscellaneous Revenues Interest Income Other Financing Source., MIMOBEED 2013 Adopted 33,026 5,300,000 2,250,000 2,500 3,600 3,600,000 $11,189,126 +Y 2013 •kctua 33,167 5,907,002 2,311,086 39,875 3,490 7,155,000 $15,449,620 '1:} 201 Actin 32,721 849,154 5,843,265 2,440,020 125,217 5,482 $9,295,859 F1' 2013/ FY2013/ Budget F121112 100% 1-t-+ 111% 103% 1595% 97% 199% 138% 101% 0% 101% 95% 32% 64% -111 166% Table 6 reflects revenues received during FY 2013 with comparison to the annual budget and FY 2012 revenues. The FY 2013 revenues were at $15.4M or 138% of the FY 2013 Budget and 166% of FY 2012 actual revenues. The 2013 actual amount includes transfers from casino revenues for improvements and early debt payoff. Property Taxes represent the part of the 2012 tax levy for the special service areas. Other taxes include the local option gas tax at $1.7M or 110% of the budget and the home rule sales tax of $2.8M, at 112%. Miscellaneous revenues are substantially higher than budgeted largely due to $35.5K in revenue for rear yard drainage improvements. Page 12 of 21 Attachment 1 Page 13 of 22 $10,000 $8,000 $6,000 $4,000 $2,000 Capital Projects Fund Budget to Actual Expenses $0 "` ��e\oV� COu \nom a\�Ntic �e� �N� Cpmt"°a�dnan�� E'ses��Cyp\�a\ od0 bt�N��e ��cslEses mP w�cad oU�'e� f� 000.10 tape a 2013 Adopted Budget FY 2013 Actual FY 2012 Actual Table 7 -Capital Projects Fund Budget Performance Expenditures For the Quarter Ended December 31, 2013 • 1 1 Salaries Taxes/Benefits/Employee Costs Insurance Contractual Services Other Services Commodities Other Financing Uses Other Expenses Capital Outlay Debt Service 290,717 134,147 37,319 107,600 817,162 70,000 297,004 5,000 5,10(1699 5,262,961 $12,122,609 281,432 129,537 37,319 275,258 184,406 839 3,583,200 2,102 5,491,370 4,013,692 $13,999,155 273,673 97% 103% 127,945 97% 101% 27,097 100% 138% 143,631 256% 192% 278,043 23% 66% 63,991 1% 1% 1,355,466 1206% 264% 5,072 42% 41% 3,413,453 108% 161% 4,178,615 76% 96% $9,866,986 115% 142% Table 7 shows the Capital Projects fund expenditures by classification incurred during FY 2013 and comparison to the 2013 Budget and FY 2012 actual. The Capital Projects Fund FY 2013 expenditures are at $14M or 1 15% of FY 2013 Budget and 142% of FY 2012 actual expenditures. Capital Outlays (City capital projects) are at 108% of the 2013 Budget. Other Financing Uses are over budget due to an early debt payoff of $3.555M that was approved as part of the 2014 budget utilizing gaming tax funds for which the money was transferred 30 days prior to closing. Page 13 of 21 Attachment 1 Page 14 of 22 Q4 2013 Financial Report Table 8 - Total City Funds Budget Performance Revenues For the Quarter Ended December 31, 2013 Re. c nuc s by Fund Percent Realized 2013 Adopted FY 2013 FY 2012 FY2013/ FY2013/ Budget Actual Actual Budget FY2012 General Fund 58,743,648 67,660,923 63,170,432 115% 107% Special Revenue Funds 27,476,341 41,027,110 38,416,895 149°'o 107% TIF #1 Downtown Fund 4,024,412 7,900,428 8,515,636 196% 93% TIF #3 Wilk Road Fund 505,689 1,069,828 561,737 212% 190% TIF #4 Five Corners Fund (22,447) 70,898 +++ -32% TIF #5 Perry/Lee Fund 105,655 94,621 117,287 90% 81% TIF #6 Mannheim/Higgins Fund 27,283 4,523,952 60,125 16582% 7524% Motor Fuel Tax Fund 1,700,941 1,658,006 1,720,071 97% 96% CDBG Fund 283,171 291,961 395,464 103% 74% Grant Projects Fund 1,819,190 697,450 2,157,360 38% 32% Gaming Tax Fund 19,010,000 24,813,310 24,818,317 131°,0 100% Debt Service Fund 105,400 107,450 151,121 102°o 71% Capital Projects Funds 13,414,126 17,622,395 10,890,798 131% 162°o Capital Projects Fund 11,189,126 15,449,620 9,295,859 138% 166% Equipment Replacement Fund 2,100,000 2,047,750 1,469,821 98% 139% IT Replacement Fund 125,000 125,026 125,119 100% 100% Enterprise Funds 13,702,589 16,344,690 14,455,335 119% 113% Water/Sewer Fund 11,502,458 13,907,874 14,192,996 121% 98% City Owned Parking Fund 227,500 300,631 187,835 132% 160% 75,000 73,083 74,504 97% 98% Metra Leased Parking Fund 109°'0 -� DPECC 1,897,631 2,063,102 11,938,244 99% 97% internal Service Funds Risk Management Fund Health Benefits Fund 11,678,911 11,536,974 2,390,350 2,762,958 9,288,561 8,774,016 3,114,610 8,823,633 116% 89% 94% 99% total Re. a nue s . $125.121.015 S154.299.542 $139.022,825 123"4) Table 8 summarizes revenues for all City funds for 2013 in relation to the FY 2013 Budget and FY 201 actual revenues. This table summarizes revenues for the general fund, special revenue funds, debt service Page 14 of 21 Attachment 1 Page 15 of 22 funds, capital projects funds, enterprise funds and intemal service funds. Revenue for all of the City funds during FY 2013 was at $154.3M or 123% of FY 2013 Budget and 111% of FY 2012 actual revenue collections and transfers. This number includes the inter -fund transfers. • Special revenue funds were at $41M or 149% of the annual budget and 107% of the FY 2012 actuals. This revenue includes $24.8M in gaming tax revenue and $8.1M of revenues associated with bond refinancing. • Debt Service fund revenues were at $107K or 102% of the FY 2013 Budget which includes the first and second installments of the 2012 property tax levy allocated to the general debt service funds. • Capital Projects Funds include revenues for Capital Projects, Equipment Replacement and IT Replacement Funds. The total revenue was at $17.6M or 131% of the annual budget and 162% of the 2012 actual amount. Revenue in Equipment Replacement Fund and IT Replacement Fund is generated from General Fund transfers. • Enterprise funds include the Water and Sewer fund as well as DPECC, City Owned and Metra Leased Parking lots. The total revenues collected through December 31, 2013 were at $16.3M or 119°o of the FY 2013 Budget and 113°'o of the FY2012 actual collections. Most revenue comes from the sale of water, sewer service fees and parking fees. • Internal Service Funds include revenue from reimbursements and transfers from other funds to support the City's Risk Management and Health Benefits programs. The total revenues were at $11.5M or 99% of the annual budget and 97% of FY 2012 actual. Page 15 of 21 Attachment 1 Page 16 of 22 Table 9 - Total City Funds Budget Performance Expenditures For the Quarter Ended December 31, 2013 Expc nditurc s by Fund 2013 Adopted Bud«et Percent Realized FY 2013 FY 2012 FY2013/ FY2013/ Actual Actual 13udget FY2012 General Fund 60,282,347 58,569,157 56,683,713 97% 103% Special Revenue Funds 32,399,973 18,369,551 28,041,625 57% 66°o TIF #1 Downtown Fund 6,560,394 6,245,030 6,785,829 95% 92% TIF #3 WiIle Road Fund 585,863 587,687 583,868 100% 101% TIF #4 Five Corners Fund 571,276 88,595 519,029 16% 17% TIF #5 Perry/Lee Fund 109,712 111,153 113,457 101% 98% TIF #6 Mannheim/Higgins Fund 3,337,458 1,250,664 488,071 37% 256% Motor Fuel Tax Fund 1,928,909 1,923,211 1,494,005 100% 129% CDBG Fund 283,171 259,861 403,361 92% 64% Grant Projects Fund 1,819,190 748,350 1,733,023 41% 43% Gaming Tax Fund 17,204,000 7,155,000 15,920,982 42% 45% Debt Service Fund 105,900 105,690 108,540 100% 97% Capital Projects Funds 13,089,397 15,844,042 10,336,889 121% 153% Capital Projects Fund 12,122,609 13,999,155 9,866,986 115% 142% Equipment Replacement Fund 775,773 1,647,457 388,184 212% 424% IT Replacement Fund 191,015 197,430 81,719 103% 242% Enterprise Funds 16,642,260 17,731,534 14,988,117 107% 118°'o Water/Sewer Fund 14,271,424 15,536,474 14,168,055 109% 110% City Owned Parking Fund 155,556 112,179 769,129 72% 15% Metra Leased Parking Fund 66,596 60,146 50,933 90% 118% DPECC 2,148,684 2,022,735 94% -+1- 12,412,939 11,781,823 11,286,057 95% 104% 2,839,400 2,783,563 2,594,793 98% 107% 9,573,539 8,998,260 8,691,264 94% 104% Internal Service Funds Risk Management Fund Health Benefits Fund Total Expenditures -, 13 2,,816 $122.40.1,797 $121,444,940 910A) 101% Table 9 summarizes expenditures for all City funds in relation to the FY2013 Budget and FY 2012 actual expenditures. This table summarizes expenditures by the type of fund parallel to the all fund revenue summary. The total City expenditures are at $122.4M or 91% of FY 2013 Budget and 101% of FY 2012 actual expenditures. This number includes the inter -fund transfers. Page 16 of 21 Attachment 1 Page 17 of 22 Financial Report Q4 2013 Table 10 - Total City Overtime Analysis For the Quarter Ended December 31, 2013 Overtime by I)epartcnclit 2013 Adopts d Budget Pc rcc tit Realized F1' 2013 F1' 2012 F1' 2013/ FY2013/ Actual Actual Budget 1'V21)12 Elected Office City Administration 1,545 +++ +++ 4,000 17,865 846 447% 2111% ++- 11t City Manager Legal Information Technology Media Services Hunan Resources Health & Human Services Finance 4,000 16,153 262 404% 6170% 1,712 585 +++ 293% -F++ +++ 5,787 3,406 3,784 59% 90% Community Development 3,472 24,475 843 705% 2903% Building & Code Enforcement 3,472 17,972 843 518% 2131% Planning & Zoning 6,503 +++ Economic Development +++ +++- Public Works & Engineering 222,192 214,143 98,251 96% 218% Administration 250 162 65% +-i+ Engineering 6,942 24,152 8,221 348% 294% Street & Grounds Maintenance 200,000 166,607 74,328 83% 224% Vehicle Maintenance 15,000 23,222 15,702 155% 148% Police Department 676,629 830,767 644,365 123% 129% - 11,409 +-t+ 0% 423,425 496,618 416,416 117% 119% 202,075 264,680 167,120 131% 158% 51,129 69,469 49,420 136% 141% Administration Uniformed Patrol Criminal Investigation Support Services Fire Department Administration Emergency Services Fire Prevention 705,458 1,158 700,000 4,300 810,928 799,698 11,229 807,680 2 803,096 4,582 115% 100°•0 0% 0% 114% 100% 261% 245% Total Ge ne ral Fund ON a rtime S1,617,538 51,903.129 S 1,555.769 118% 122% Grant Funded Projects 36,000 Capital Projects Water/Sewer Fund Engineering Water Systems Sewer Systems Finance - Water 27,578 0% 0% 10,000 9,765 7,649 98% 128% 202,954 332,338 267,312 164% 124°0 6,942 1,627 2,516 23% 65% 141,273 240,730 216,795 170% 111% 52,000 86,780 40,903 167% 212% 2,739 3,201 7,098 117% 45% DPECC 101,501 142,767 141% +++ Total Ove mime Expenditures 51.967.993 52,387,998 S1,858,307 121% 129% Page 17 of 21 Attachment 1 Page 18 of 22 Table 10 on the preceding page shows overtime expenditures for the General Fund by department and other City funds, such as Capital Projects and Water/Sewer that have overtime expense. The General Fund total overtime was at $1.9M or 118% of FY 2013 Budget. • The Information Technology division is over the targeted amount at 404% of the budget primarily due to the vacancies in the department during the earlier part of the 2013 year. • The Building & Code Enforcement overtime is at 518% of the budget in part due to increased inspections resulting from the April 2013 flood. • The Engineering division overtime is at 348% of budget due to higher than expected time required to review plans and construction activity. • The Vehicle Maintenance overtime is at 155% of the Budget due to several late season snow storms in February, the April flood, and vacancies in the division. • The Police department overtime is at 123% of the annual budget. Approximately $56K was for the 2 detectives that are assigned to Customs and DEA. Their overtime is directly reimbursed to the City. The overtime is also related to the April 2013 Flood. • The Fire Prevention division of the Fire department overtime is at 261% due to an internal re- allocation from the Fire Emergency Services division to the Fire Prevention division related to the public fire education. A significant portion of the overtime was also related to the April 2013 Flood. The Water and Sewer Fund total overtime is at $267K or 164% of the FY 2013 Budget primarily due to the higher than expected overtime in Water Systems division of $240K or 170%, continuing a trend from FY 2012 that is directly correlated with an increased number of the water main breaks. The Sewer Systems division is at 167% of budget due to more than $20K in overtime expenses related to the April flood. The April 2013 flood event has also contributed to increased overtime cost within the Public Works divisions. Page 18 of 21 Attachment 1 Page 19 of 22 Financial Report Table 11 - Estimated Fund Balances For the Quarter Ended December 31, 2013 General Fund 12/31/12 Unassigned Fund Balance 2013 Revenues to Date 2013 Expenditures to Date 2013 Encumbrances Pending Transfers TIF Outstanding Obligation Estimated Fund Balance as of 12/31/2013 Gaming Tax Fund 12/31/12 Fund Balance 2013 Revenues to Date 2013 Expenditures to Date Pending Transfers 2013 State of Illinois Obligation 2013 40% Benefiting Communities Obligation YTD Approved 2014 Transfers — Capital Improvements Estimated Fund Balance as of 12/31/2013 22,966,242 67,660,923 (58,569,157) (741,521) (3,321,574) 27,994,914 12,595,418 24,813,310 (7,155,000) (10,000,000) (5,864,849) (5,245,000) 9,143,878 Q4 2013 _, Note: Fund Balance is estimated. Numbers are presented on a cash basis and will be adjusted for accruals as part of the 2013 audit. Page 19 of 21 Attachment 1 Page 20 of 22 Financial Report Table 12 - Cash and Investment Portfolio For the Quarter Ended December 31, 2013 Q4 2013 Account Descriplfon General TIF Funds Special Revenue Funds Capital Projects Funds Enterprise Funds Debt Service Internal Senice Funds Account Total 1 oral Cash 23.154.930 (7.490.51111) 166.444 1.495,215 (2,59 3.654) 464.693 1.697.427 16.894.555 Cash on Hand Petty Cash 1,500 Cashiers 450 First Merit Bank 1,500 450 Deposit Account 8,165,543 (7,490,500) 151,444 1,495215 555,289 464,693 1,637,928 4,979,611 Disbursements Account Payroll Account 102,645 Ambulance Fee 1,692,927 Red Light Fines 403,885 CDBG 15,000 Parking Section 125 Charter One Bank -Lockbox Utilities 3,170.835 Cole Taylor Bank - Lockbox Utilities 9,614,006 Vehicle Stickers 3,140 'Intal 11 Ponds 12,795,843 21,892 (3,170,835) 102,645 1,692,927 403,885 15,000 21,892 59,499 59,499 4,614,006 3,140 97 12.449.497 2.464.857 2,854.647 - 114.509 32,796.55 Corporate 6,522,047 2,117,197 Cashiers POS 2,646,807 Epay Water 3,110,178 Epay Police Tickets 516,812 Motor Fuel Tax - Capital Projects - DPECC - Gaming Tax - 445,361 12,004,136 2,464,857 1,012,389 1,241,288 600,969 114,509 11,218,611 3,659,196 4,351,466 516,812 445,361 600,969 12,004,136 'ntai estntcntti 5,864.017 15,534:122 3,584.852 82,991 miff- Corporate IMEF - Gaming PMA Certificates of Deposit US Treasuries PMA Financial Network Capital Gains Inc. 1,371,116 3,246,859 7,788 1,238,254 979,208 7.025,278 3,234,839 247,745 5,274.006 2,357,899 2,350,324 7,025,278 6,729,443 5,281,794 3,596,153 focal ('ash .A Imcslnu•nh 41.814.7')1 (5.373.303) 28.151.063 7,544.925 260.992 Allit1.64.693 , 1,811,936 74.674,09 ' Table 11 summarizes the City's investment portfolio by fund and investment type. Around $16.9M or 23% of the City's cash was deposited in non-interest bearing accounts and was available to pay for the City's current financial obligations. Additionally, the non-interest bearing accounts account for a majority of the compensating balances which allow the City to offset bank fees for various services, The IL Funds accounts were at $32.8M or 44% of the City's total portfolio and had an average yield of 0.017% during December 2013. These funds are fully collateralized and provide the City with interest income and liquidity. All property tax receipts as well as other intergovernmental receipts are deposited into the IL Funds accounts. The City has $24.9M or 33% invested in various financial institutions. All City investments generated almost $93K in interest income during the year. Page 20 of 21 Attachment 1 Page 21 of 22 Financial Report Table 13 - Fast Financial Facts For the Quarter Ended December 31, 2013 • Population: 58,364 (Source: U.S. Census Bureau, 2010 Census) • Unemployment: o City of Des Plaines — 7.4% (Source: IDES) As of 11/30/13 o State of Illinois — 8.3% (Source: IDES) As of 11/30/13 o National — 6.6% (Source: IDES) As of 11/30/13 • FY 2013 Revenues: $154,299,542 • FY 2013 Expenditures: $122,401,797 • General Fund Estimated YTD Fund Balance: $27,994,914 • Total Bank Deposits and Investments: $74,674,096 • General Municipal Debt Outstanding: $46,086,444 o Debt Outstanding as a Percent of Market Value: 0.75% o Total Direct Bonded Debt Per Capita: $789.64 o Net Direct Debt Per Capita (Property Tax Supported): $12.42 • General Obligation Credit Ratings: o Moody's — Aa2 Selected T Utility Taxes Utility Tax: Electricity varies based on kilowatt Utility Tax: Natural Gas 3.09% of gross receipts Use Tax: Natural Gas $0.025 per therm Other Hotel/Motel Tax 7% Food and Beverage Tax 1% Real Estate Transfer Tax $2.00 per $1,000 value Property Tax Assessed Valuation $2,039,939,367 Actual Value $6,119,818,101 Direct Tax Rate $1.166 per $100 of assessed valuation ax Information Sales Tax Rates - as of 01/01/2013 ST- State Sales Tax Rate 5.00% MT - State Municipal Tax Rate 1.00% STRTA - State Regional Tra ns porta ion Authority 0.25% HMR - Local Home Rule 1.00% CHMR - County Home Rule 0.75% RTA - Regional Transportation Authority 1.00% Total Telecommunication Tax Water/Sewer Rates Water Rate per 100 cubic feet 9.00% 6% $4.356 Attachment 1 Sanitary Sewer Rate per 100 cubic feet $0.91 Page 21 of 21 Page 22 of 22 CITY OF DES PLAINES ILLINOIS Committee of the Whole Reining City of Des Plaines Finance Department Des P:aines, IL 60016 Tel: 847-39 i-5300 Fax: 847-391-5402 MEMORANDUM Date. February 21, 2014 To: Michael G Bartholomew, City Manager From: Dorothy Wisniewski, Director of Finance #\---4--..)3 Subj: Amendments to City Code Title 7, Chapter 1 - Vehicle Licenses Issue: For the City Council to consider the adoption of the amendments to Title 7 Chapter 1 ("Vehicle Licenses") of the City Code Analysis: The current City Code language over Vehicle Licenses was last updated by the City between years 2003 and 2004. Some of the language is currently out of date and amendments are required. The Finance committee had briefly discussed the administration of the vehicle licenses at the July 11, 2013 Finance committee meeting. Subsequent to the meeting, staff conducted a thorough review and completed si'-veys of other municipalities for comparison purposes in order to arrive at possible amendments that could be made. Attached are the changes recommended by staff to the current City Code language. Background: Just to provide some background into the vehicle license topic, the below list outlines some of the deficiencies that were identified by staff within the current vehicle licensing chapter of the City Code. This list was also presented in a memo to the Finance and Admin Committee at the July 11, 2013 meeting. • The current vehicle licensing chapter of the City Code is partially outdated and should be rewritten to provide more clear and concise information. • Within the vehicle license ordinance, there are 15 different types of fees that are included with 7 different categories of late fees for each type. Perhaps a streamlined fee approach could be taken to the current fee structure. • A discussion around the 3 years late fees of $75 per year would be appropriate as it appears to be punitive rather than trying to achieve compliance • No fees are charged for certain organizations (public school districts, not for profit, park district and the City owned vehicles) Perhaps a discussion is warranted to see if other organizations should be considered (library, non for profit organizations. and religious establishments.) • Currently there is a reduction for senior stickers to $5, however only one is allowed per household. Consideration should be given to all seniors receiving a reduced price sicker. Page 1 of 19 • Additionally, the Ordinance also allows for a reduced $5 sticker for disabled American veterans and persons under the age of sixty five (65) years who are receiving a disability pension through social security, however only one per household is currently allowed. This limitation should be removed. Objectives: The main objective of revising Title 7, Chapter 1 of the City Code was to streamline and clarify the existing ordinance, offer a reduced fee to all qualified senior citizens and simplify the fee and penalty structure. These changes will make it easier for the staff to administer the vehicle licensing process and provide the residents an opportunity to stay in compliance with the ordinance while minimizing the effect of the vehicle sticker revenue. After analyzing the revenue projection based on the new fee model and assuming a congruent volume of vehicle license sales as in previous years finance staff estimated a slight decrease in revenue (approximately $66K). Please refer to the Attachment 3 (Vehicle Sticker Revenue Analysis) for the detailed calculation. However, based on the removal of the current 3 -year late fee provision and comparison to the Secretary of State Registration records, staff believes that the participation in obtaining a vehicle license will improve and therefore the net effect may end up being zero in terms of revenue lost. The highlights of the recommended changes are as following: ✓ Redefine vehicle license requirement and exceptions (Section 7-1-1). ✓ Simplify the penalty structure (Section 7-1-2). ✓ Reduce the number of fee types from 15 to 7 (Section 7-1-6). ✓ Remove "one per household" restriction for the senior stickers. ✓ Add new language to explain the placement and display of the sticker (Section 7-1-4). 1 Amend the code violation fines (Section 7-10-6). Proposed Title 7, Chapter 1: The purpose of the proposed amendments to Title 7, Chapter 1 "Vehicle Licenses is to eliminate the deficiencies in the current system and to address the objectives set forth above. Given the amount of language re -write in the current City Code language, providing a red -lined version of the Ordinance is too difficult to follow. As such, for comparison purposes staff provided an overview of the items that will change from the current to the proposed Title 7, Chapter 1. TITLE 7 — MOTOR VEHICLES AND TRAFFIC CHAPTER 1: VEHICLE LICENSES 17-1-1: APPLICABILITY; VEHICLE LICENSE REQUIRED Current: The vehicle license requirements were not clearly defined, resulting in confusion among staff and residents over who is subject to the requirements. Summary of Proposed Changes: The main purpose of 7-1-1 is to clarify the applicability of vehicle license requirements and to move the exemption language from Title 7-1-1 to Title 7-1-6.D. We believe the proposed language will increase compliance by more clearly stating who is subject to the license requirements. Page 2 of 19 17-1-2: FAILURE TO OBTAIN VEHICLE LICENSE Current: A late fee of $75 per year for each of the prior three years a person failed to obtain a vehicle license. This can result in a $305 bill for someone who has not been in compliance for many years. Summary of Proposed Changes: • The proposed fee will increase by 50% of the license fee if purchased after June 30th and 100% of the original fee if purchased after July 31g of the regular vehicle sticker licensing year. • The proposed changes eliminate the three years of late fees and replace it with a late fee of 100% of the sticker price for only the prior year. 17-1-3: APPLICATION; ISSUANCE OF VEHCILE LICENSE; TERM Current: Requires information that we do not collect, such as number of years at a current address, the other kinds of vehicles kept by the applicant. Summary of Proposed Changes: The proposed ordinance simplifies the application requirements while clarifying the process of issuing a license and setting vehicle license deadlines and terms. Included was the language that defines the period when license is valid. 7-1-4: DISPLAY OF WINDSHIELD STICKER OR LICENSE PLATE TAG Current: Current Title 7-1-4 has been moved to 7-1-5. Summary of Proposed Changes: The proposed ordinance defines how the windshield sticker or license plate tag is displayed. Included was language to restrict the usage of supplemental adhesives as well as instructions for how to apply the license plate tag which are not present in the current code. t 7-1-5: TRANSFER OF LICENSED VEHICLE; TRANSFER OF VEHICLE LICENSE Current: Current Title 7-1-5 has been moved to 7-1-6. Summary of Proposed Changes: The proposed ordinance defines the process of transfer of the vehicle license in case of sale or transfer of title or purchase of another vehicle. This requirement was previously defined in section 7-1-4. Language was added to define the transfer fee to be paid when transferring a license to a higher fee category. Page 3 of 19 7-1-6: VEHICLE LICENSE FEE Current: Current Title 7-1-5. The current fee schedule is confusing and difficult to administer. It contains 15 different fee types along with vehicle classes that are broken out by type (ex. Passenger, Antique, etc.) as well as by license plate (ex. RV, B, D, etc.). Summary of Proposed Changes: The proposed ordinance includes a new fee schedule divided into the following: • Three (3) distinct fee schedules: A - Standard Fees for vehicles requiring a license before July 1. B — Vehicle licenses required after June 30 and prior to January 1. C — Vehicle licenses required after Dec 31 and prior to July 1. • The proposed fee structure keeps the existing annual fee for a passenger motor -vehicle at $30, motorcycle fee at $20 and senior sticker fee at $5. The major changes will include reducing the number of fee types from 15 to 7 by consolidating the fees on trucks under 8,000 lbs to $40, trucks between 8,001 and 16,000 lbs to $80; and trucks over 16,001 to $100. All other vehicles, such as RV, bus and "for hire" will have an annual fee of $50. • Provides definitions of the special license class vehicle licenses that are sold at a reduced fee of $5 to the qualified senior citizens, persons with disability and not-for-profit tax exempt 501(c)(3) organizations. • Removes duplicative fee language and clarifies who is exempt from vehicle license fees and which documents are required to prove exempt status. 7-10-6• CODE VIOLATION FINES Current: The current code violation fines are defined in code sections 7-1-1 and 7-1-6. Summary of Proposed Changes: The proposed ordinance will consolidate all code violations to Code Section 7-1-1 to include city vehicle license violations. Recommendation: I recommend that the City Council adopt the amendments to Title 7 Chapter 1 of the City Code as set forth in the attached Ordinance. Attachments: Attachment 1: Ordinance M-8-14 amending Chapter 1, "Vehicle Licenses" Exhibit A - Title 7, Chapter 1 "Vehicle Licenses" Attachment 2: Current Title 7 Chapter 1 Attachment 3: Vehicle License Revenue Projections Page 4 of 19 CITY OF DES PLAINES ORDINANCE M - 8 - 14 AN ORDINANCE AMENDING CHAPTER 1, "VEHICLE LICENSES," OF TITLE 7, "MOTOR VEHICLES AND TRAFFIC," OF THE DES PLAINES CITY CODE. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Chapter 1, "Vehicle Licenses," of Title 7, "Motor Vehicles and Traffic," of the City Code of the City of Des Plaines, as amended ("City Code"), sets forth regulations regarding the issuance of required City vehicle licenses ("Vehicle License Regulations"); and WHEREAS, Section 6, "Code Violation Fines," of Chapter 10, "Traffic Enforcement and Penalties," of Title 7, "Motor Vehicles and Traffic," of the City Code sets forth the fines imposed by the City for, among other things, violations of the Vehicle License Regulations; and WHEREAS, the City desires to: (i) repeal and replace the existing Chapter 1 of Title 7 of the City Code to update the Vehicle License Regulations, and (ii) amend Section 7-10-6 of the City Code to update the fines imposed by the City for violations of the Vehicle License Regulations; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend Chapter 1 of Title 7 and Section 7-10-6 of the City Code as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. SECTION 2: REPEALER. Chapter 1, "Vehicle Licenses," of Title 7, "Motor Vehicles and Traffic," is hereby repealed in its entirety and reserved. SECTION 3: VEHICLE LICENSES. A new Chapter 1, "Vehicle Licenses," of Title 7, "Motor Vehicles and Traffic," is hereby adopted, as set forth in Exhibit A attached to and, by this reference, made a part of this Ordinance. SECTION 4: CODE VIOLATION FINES. Section 6, "Code Violation Fines," of Chapter 10, "Traffic Enforcement and Penalties," of Title 7, "Motor Vehicles and Traffic," of the City Code is hereby amended as follows: Attachment 1 Page 5 of 19 "7-10-6: CODE VIOLATION FINES: Any person violating or failing to comply with any provision of this title shall be fined in accordance with the respective code violation amount specified in the following schedule: Code Violation Citation 21 -Day Fine Final Fine Notice 7-1-1 City vehicle license fequifeel violation $ 80.00 $ 95.00 (passenger -vehicles) 7-1-1- vehicles-) $407043 $-95.08 7 1 6 City vchicic license vehicles) $-8009 $-95.09 7-14 vehicles) $-80709 $ 95.00 * *11 SECTION 5: EFFECTIVE DATE OF ORDINANCE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] f Inserted text is bold and double underlined; .] 2 Attachment 1 Page 6 of 19 PASSED this day of , 2014 APPROVED this day of , 2014 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: day of , 2014 CITY CLERK Peter M. Friedman, General Counsel Legal\Ord\2014\DP-Ordinance Amending City Code Chapter 1 of Title 7 Vehicle Licenses #27903568_v5 3 Attachment 1 Page 7 of 19 EXHIBIT A "Chapter 1 VEHICLE LICENSES 7-1-1: APPLICABILITY; VEHICLE LICENSE REQUIRED: A. Applicability of Chapter: Except as otherwise provided in this chapter, the licensing requirements of this chapter apply to every motor vehicle, motor driven cycle, motorcycle, or other motor vehicle, as those terms are defined in the Illinois Vehicle Code, 625 ILCS 5/1, that is: (1) registered to the address of any property located within the corporate limits of the city; or (2) registered to the address of any property located outside the corporate limits of the city but stored at a location within the corporate limits of the city for use on public right-of- ways within the city. B. License Required: Every owner or operator of a vehicle subject to this chapter must obtain and display a valid and current vehicle license issued by the city in accordance with the provisions of this chapter. C. Any person who violates this section 7-1-1 shall be fined as provided in section 7-10-6 of this title. 7-1-2: FAILURE TO OBTAIN VEHICLE LICENSE: In addition to any other applicable fines and fees set forth in this chapter, any person who, during a prior year or years, did not obtain and display a vehicle license as required by this chapter shall pay the applicable vehicle license fee for the most recent prior year that the person failed to obtain a vehicle license, which fee will be determined in accordance with section 7-1-6.B of this title. 7-1-3: APPLICATION; ISSUANCE OF VEHICLE LICENSE; TERM: A. Application: Any person who must obtain a vehicle license pursuant to this chapter shall file an application provided by the city with the department of finance, which application must include the name and address of the applicant, a description of the vehicle for which the license is desired, and other information as may be required by the department of finance. The completed application shall be submitted to the department of finance along with the applicable license fee set forth in section 7-1-6 of this title. B. Issuance of License: Upon receipt of a complete application and of payment by the applicant of the applicable license fee set forth in section 7-1-6 of this title, the department of finance shall issue a license authorizing the use of the vehicle within the city until the expiration of the license. C. Vehicle License Deadlines and Terms: A first-time vehicle license must be obtained not more than 45 days after the date that a vehicle first becomes subject to this chapter, which 4 Exhibit A Page 8 of 19 first-time license will be valid from the date of issuance until the immediate following June 30. Each year thereafter, a new vehicle license must be obtained for the same vehicle prior to July 1, which license will be valid from July 1 of that year through June 30 of the following year. 7-1-4: DISPLAY OF WINDSHIELD STICKER OR LICENSE PLATE TAG: Upon the issuance of a vehicle license, the department of fmance shall deliver to the applicant a windshield sticker or a license plate tag. It shall be unlawful for any person to use any vehicle subject to this chapter upon the streets, avenues, or alleys of the city unless a current city -issued windshield sticker or license plate tag is displayed as provided in this section. A. Windshield Sticker: When a vehicle license is issued for a vehicle other than a motor driven cycle or motorcycle, the department of finance will issue a windshield sticker bearing the vehicle license number and the vehicle license expiration date. The owner or operator of the licensed vehicle must securely affix, without the use of supplemental adhesives, the windshield sticker on the lower left hand corner of the licensed vehicle's front windshield. B. License Plate Tag: When a vehicle license is issued for a motor driven cycle or motorcycle, the department of finance will issue a license plate tag bearing the vehicle license number and vehicle license expiration date. The owner or operator of the licensed vehicle must securely attach the license plate tag to the licensed vehicle's rear license plate in a manner that does not obstruct the view of any information set forth on the license plate. 7-1-5: TRANSFER OF LICENSED VEHICLE; TRANSFER OF VEHICLE LICENSE: A. Transfer of Licensed Vehicle: Except as provided in section 7-1-5.B of this title, if a licensee transfers title to any city -licensed vehicle, the licensee shall, immediately after the transfer, return the windshield sticker or license plate tag issued by the city to the department of finance or furnish evidence satisfactory to the department of finance that the windshield sticker or license plate tag has been destroyed. B. Transfer of Vehicle License: If a licensee transfers title to a city -licensed vehicle having an unexpired vehicle license and then acquires title to another vehicle requiring a vehicle license, the licensee may apply to the department of finance to transfer the vehicle license of the transferred vehicle to the newly -acquired vehicle. Upon receipt of: (1) an application to transfer the vehicle license; (2) the windshield sticker or license plate tag issued by the city for the transferred vehicle, or evidence satisfactory to the department of fmance that this windshield sticker or license plate tag has been destroyed; and (3) payment of the applicable vehicle license transfer fee in accordance with section 7-1-5.0 of this title, the department of finance will issue a new windshield sticker or license plate tag for the newly -acquired vehicle. Any vehicle license transferred pursuant to this subsection will expire on the same date as it would have expired if it had not been transferred. C. Vehicle License Transfer Fees: The fee to transfer a vehicle license pursuant to section 7-1- 5.B of this title shall be as follows: 5 Exhibit A Page 9 of 19 1. If the vehicle license fee applicable to the newly -acquired vehicle is the same as or less than the vehicle license fee applicable to the transferred vehicle, as those vehicle license fees are set forth in section 7-1-6 of this title, the vehicle license transfer fee shall be $5.00. 2. If the vehicle license fee applicable to the newly -acquired vehicle is greater than the vehicle license fee applicable to the transferred vehicle, as those vehicle license fees are set forth in section 7-1-6 of this title, the vehicle license transfer fee shall be $5.00 plus the difference between the amount of the vehicle license fee applicable to the newly - acquired vehicle and the vehicle license fee applicable to the transferred vehicle. 3. Under no circumstance will the city refund any vehicle license fee, or any part thereof, as a result of any transfer of title to a licensed vehicle or of any transfer of a vehicle license. 7-1-6: VEHICLE LICENSE FEES: A. The vehicle license fees for a vehicle license that is valid from July 1 through June 30 of the following year shall be as follows: License Class If paid prior to July 1 If paid July 1 If paid on or after through July 31 August 1 Senior Citizen , Disability, Non- $ 5.00 $ 7.50 $ 10.00 Profits, Antique Vehicles (AV) Motorcycles, Expanded Use Antique $ 20.00 $ 30.00 $ 40.00 Vehicles Passenger Vehicles $ 30.00 $ 45.00 $ 60.00 Trucks -Class B (8,000 lbs. and less) $ 40.00 $ 60.00 $ 80.00 RVs, Buses, For Hire, Funeral $ 50.00 $ 75.00 $ 100.00 Home Plate (FH), Ambulance Plate Trucks — Class D&F,(8,001 lbs. to $ 80.00 $ 120.00 $ 160.00 16,000 lbs.), Tow Trucks Trucks — Class H and above (Over $ 100.00 $ 150.00 $ 200.00 16,001 lbs.) B. The vehicle license fees for a first-time vehicle license that is issued on a date after June 30 and prior to January 1 shall be as follows: 6 Exhibit A Page 10 of 19 License Class Senior Citizen, Disability, Non - Profits, Antique Vehicles (AV) Motorcycles, Expanded Use Antique Vehicles Passenger Vehicles Trucks — Class B (8,000 lbs. and less) RVs, Buses, For Hire, Funeral Home Plate (FH), Ambulance Plate Trucks — Class D&F (8,001 lbs. to 16,000 lbs.), Tow Trucks Trucks — Class H and above (Over 16,001 lbs.) If paid within 45 days after date of new vehicle purchase, new residency in city, or new vehicle registration to address in city $ 5.00 $ 20.00 $ 30.00 $ 40.00 $ 50.00 $ 80 00 $ 100.00 If paid within 46 to 74 days after date of new vehicle purchase, new residency in city, or new vehicle registration to address in city $ 7.50 $ 30.00 $ 45.00 $ 60.00 $ 75.00 $ 120.00 $ 150.00 If paid 75 or more days after date of new vehicle purchase, new residency in city, or new vehicle registration to address in city $ 10.00 $ 40.00 $ 60.00 $ 80.00 $ 100.00 $ 160.00 $ 200.00 C. The vehicle license fees for a first-time vehicle license that is issued on a date after December 31 and prior to July 1 shall be as follows: License Class Senior Citizen, Disability, Non - Profits, Antique Vehicles (AV) Motorcycles, Expanded Use Antique Vehicles If paid within 45 days after date of new vehicle purchase, new residency in city, or new vehicle registration to address in city $ 2.50 $ 10.00 7 If paid within 46 to 74 days after date of new vehicle purchase, new residency in city, or new vehicle registration to address in city $ 3.75 $ 15.00 If paid 75 or more days after date of new vehicle purchase, new residency in city, or new vehicle registration to address in city $ 5.00 $ 20.00 Exhibit A Page 11 of 19 Passenger Vehicles $ 15.00 $ 22.50 $ 30.00 Trucks — Class B (8,000 lbs. and $ 20.00 $ 30.00 $ 40.00 less) RVs, Buses, For Hire, Funeral $ 25.00 $ 37.50 $ 50.00 Home Plate (FH), Ambulance Plate Trucks — Class D&F (8,001 lbs. to $ 40.00 $ 60.00 $ 80.00 16,000 lbs.), Tow Trucks Trucks —Class H and above (Over $ 50.00 $ 75.00 $ 100.00 16,001 lbs.) D. Special License Class Definitions and Requirements: The following definitions and requirements apply, in addition to any other requirements of this chapter, to certain license classes set forth in section 7-1-6 of this title: 1. Senior Citizen: The Senior Citizen license class applies to any person who is 65 years of age or older at the time the person submits an application to the department of finance for a vehicle license. An applicant for a Senior Citizen vehicle license must submit to the department of finance a valid state driver's license and valid state vehicle license registration certificate. 2. Disability: The Disability license class applies to any person receiving social security disability benefits at the time that the person submits an application to the department of finance for a vehicle license. An applicant for a Disability vehicle license must submit to the department of finance a social security disability award letter, valid driver's license, and valid state vehicle license registration. 3. Nonprofit: The Nonprofit license class applies to any organization that is tax exempt pursuant to section 501(c)(3) of the Internal Revenue Code. An applicant for a Nonprofit license must submit to the department of finance a 501(c)(3) determination letter from the Internal Revenue Service and a valid state vehicle license registration. E. Fee Exemptions: Notwithstanding any other provisions of this chapter: 1. No vehicle license fee shall be required for a vehicle license for any vehicle owned by any school districts or any other governmental body, including agencies, departments, and political subdivisions of the state of Illinois or the United States Of America. A governmental body that applies for a fee -exempt vehicle license must submit to the department of finance a valid state vehicle license registration. 2. No vehicle license fee shall be required for a vehicle license for any vehicle registered to a person who is a current member of the United States military. A member of the United States military who applies for a fee -exempt vehicle license must submit to the department 8 Exhibit A Page 12 of 19 of finance a valid United States military identification card and a valid state vehicle license registration. 3. No vehicle license fee shall be required for a vehicle license for any vehicle that is stored and operated primarily at locations within another municipality and that displays a current and valid vehicle license issued by that municipality. An applicant who applies for a fee - exempt vehicle license pursuant to this subsection 7-1-6.E.3 must submit to the department of finance proof of the vehicle license issued by the other municipality and evidence satisfactory to the department of finance that the applicant's vehicle is stored and operated primarily at locations within the other municipality. 9 Exhibit A Page 13 of 19 Chapter 1 VEHICLE LICENSES 7-1-1: VEHICLE LICENSE REQUIRED: Except as herein provided, every owner, operator or lessee of a motor vehicle, motor bicycle or other vehicle, who resides within the city, or whose vehicle is registered or stored within the city, shall pay each license period to the city a tax or license fee for the use of such vehicle used on any public street or highway within the city. No fee shall be required for any vehicle owned by any public school district, not for profit school, park district or by this municipality. However, the owner of such vehicle so exempt from a license fee shall, nevertheless, apply for and receive a license as otherwise provided in this chapter. Any person failing to purchase a city vehicle license shall be fined as provided in section -10-6 of this title. (Ord. T-5-03, 4-21-2003) 7-1-2: FAILURE TO OBTAIN VEHICLE LICENSE: Every owner, operator or lessee of a motor vehicle, motor bicycle, or other vehicle shall pay an additional fee of seventy five dollars ($75.00) for each of the prior three (3) years the owner, operator or lessee failed to obtain a vehicle license or windshield sticker required by this chapter. The additional fee imposed by this section shall be prospective from the date of the passage of the ordinance codified herein and shall be implemented as follows: A. For the vehicle license year July 1, 2003 to June 30, 2004, in addition to the fee due for the current vehicle license, an additional fee of seventy five dollars ($75.00) shall be due if the owner, operator or lessee failed to purchase a vehicle license for the license year July 1, 2002 to June 30, 2003, when required to do so. B. For the vehicle license year July 1, 2004 to June 30, 2005, in addition to the fee due for the current vehicle license, an additional fee of seventy five dollars ($75.00) shall be due for each of the prior two (2) vehicle license years the owner, operator or lessee failed to purchase a vehicle license when required to do so. C. For the vehicle license year July 1, 2005 to June 30, 2006, and every succeeding vehicle license year, in addition to the fee due for the current vehicle license, an additional fee of seventy five dollars ($75.00) shall be due for each of the prior three (3) vehicle license years that the owner, operator or lessee failed to purchase a vehicle license when required to do so by this section. (Ord. M-46-02, 8-5-2002) 1 Attachment 2 Page 14 of 19 7-1-3: APPLICATION FOR VEHICLE LICENSE: Any person desiring a license for any such motor vehicle, motor bicycle or other vehicle, shall file an application with the department of finance and administrative services upon such form provided by the city, setting forth the name and address of the applicant, the number of months and/or years at the current address, a description of the motor vehicle, motor bicycle, or other vehicle, for which the license is desired, and the place where the same is to be kept when not in use; also the number and kinds of other vehicles kept by the applicant at such place and such other information as may be prescribed; such application shall be transmitted to the department of finance and administrative services and upon payment by the applicant of the license fee hereinafter provided, the city department of finance and administrative services shall issue or cause to be issued, a license authorizing the use of such vehicle within the city until the expiration of the license. A person shall have forty five (45) days within which to apply for a vehicle license after he acquires ownership or possession of such a motor vehicle, motor bicycle or other vehicle. (Ord. M-22-04, 4-5-2004) 7-1-4: TRANSFER OF VEHICLE LICENSE: A. In case of sale or transfer of title of any such vehicle license, as herein provided, the licensee shall immediately after the sale or transfer, return the license plate or windshield sticker to the department of finance and administrative services or furnish satisfactory evidence that the license plate or windshield sticker has been destroyed. (Ord. M-4-95, 3-6-1995) B. In the event that a licensee shall transfer title to the vehicle for which a license was issued, and then acquire title to another vehicle of the same class for which said license was originally issued, during the term of the original license, said licensee shall, upon application and payment of five dollars ($5.00) to the department of finance and administrative services with the exception of those persons over the age of sixty five (65), be fumished with a new license plate or windshield sticker; provided, however, that the original license plate or windshield sticker issued to said licensee is returned to the department of finance and administrative services or satisfactory proof of the destruction thereof is fumished. (Ord. M-88-01, 12-17-2001) C. Notwithstanding the provisions of this chapter, vehicle license transfer fees required of persons over the age of sixty five (65) years shall be five dollars ($5 00) per year, with a limit of one such reduction fee per family each year. (Ord. M-22-04, 4-5-2004) 7-1-5: VEHICLE LICENSE FEES: A. Fees Established. The license fees to be paid annually to the department of finance and administrative services shall be as follows. 2 Attachment 2 Page 15 of 19 Fee Of Fee Of Fee Of Fee Of Vehicle Vehicle Vehicle Vehicle License License License License If Paid If Not If Paid If Not Within Paid Within Paid 45 Days Within 45 Days Within Fee If Fee Of 45 Days Of 45 Days Type Of Paid Effect! Purchas Of Purchas Of Vehicle Or Prior July 1- ve e Of Purchas e Of Purchas License To 31 August Addition e Of Addition e Of Plate Class July 1 al Addition al Addition 1 Vehicle al Vehicle al Or New Vehicle Or New Vehicle Residen Or New Residen Or New cy After Residen cy After Residen July 1 cy After January cy After And July 1 1 And January Prior To And Prior To 1 And Decemb Prior To July 1 Prior To er 31 Decemb July 1 er 31 Passenger $ 30.0 $ 40.0 $ 80.00 $ 30.00 $ 80.00 $ 15.00 $ 40.00 motor 0 0 vehicle Passenger 5.00 15.00 30.00 5.00 30.00 5.00 15.00 motor vehicle (senior/disabl ed discount) Antique 6.00 16.00 32.00 6.00 32.00 3.00 16.00 vehicles' Motorcycles, 20.00 30.00 60.00 20.00 60.00 10.00 30.00 motor bicycles and scooters' Motor 40.00 50.00 90.00 40.00 90.00 20.00 50.00 vehicles designed and used for the carrying of passengers for hire For all other 40.00 50.00 90.00 40.00 90.00 20.00 50.00 motor 3 Attachment 2 Page 16 of 19 vehicles not otherwise listed License plate class $ 38.0 $ 48.0 $ 86.00 $ 38.00 $ 86.00 $ 19.00 $ 48.00 RV 0 0 88.00 39.00 88.00 19.50 49.00 B 39.00 49.00 186.00 88.00 186.00 44.00 98.00 D 88.00 98.00 236.00 113.00 236.00 56.50 123.00 F 113.00 123.00 270.00 130.00 270.00 65.00 140.00 H 130.00 140.00 286.00 138.00 286.00 69.00 148.00 J 138.00 148.00 304.00 147.00 304.00 73.50 157.00 K 147.00 157.00 336.00 163.00 336.00 81.50 173.00 N and over 163.00 173.00 136.00 63.00 136.00 31.50 73.00 Buses 63.00 73.00 Note: 1. New fees for antique vehicles and motorcycles. (Ord. M-22-04, 4-5-2004) B. Exceptions: Notwithstanding the provisions of this chapter: 1. The vehicle license fees required of persons over the age of sixty five (65) years and disabled American veterans shall be five dollars ($5.00) per year, with a limit of one such reduced fee per family per vehicle each year; provided, however, that such persons over the age of sixty five (65) years evidence both their age and proof of ownership of the vehicle involved by exhibiting a valid, current state vehicle license registration certificate, a valid state driver's license and some document evidencing age. (Ord. M-88-01, 12-17-2001) 2. The vehicle license fee required of persons under the age of sixty five (65) years and who are receiving a disability pension through social security shall be five dollars ($5.00) per year, with a limit of one such reduced fee per family per proof of ownership of the vehicle involved by exhibiting a valid, current state vehicle registration certificate, a valid state driver's license and the appropriate documentation proving that they are receiving a disability pension through social security. (Ord. M- 66-97, 10-20-1997) 3. The vehicle license fee required for a vehicle registered as an antique vehicle, including motorcycles, by the secretary of state shall be six dollars ($6.00) for each such vehicle. 4. The license fees to be paid to the department of finance and administrative services annually for motor vehicles owned by nonprofit organizations chartered by the state and holding a tax exemption certificate from the intemal revenue service to purchase a vehicle license, shall be as follows: 4 Attachment 2 Page 17 of 19 Prior To After After July 1 July 1 August 1 Passenger motor vehicle $ 5.00 $15.00 $30.00 Buses and class B trucks 10.00 20.00 40.00 (Ord. M-22-04, 4-5-2004) 5. Vehicle license fees paid from July 1 to July 31 will be the fee set forth in column 1 of the schedule of fees of this section, plus a late fee of ten dollars ($10.00). (Ord. M-88-01, 12-17-2001) 7-1-6: PLACEMENT AND DISPLAY OF CITY STICKER: Upon the execution of the license, the department of finance and administrative services shall deliver to the applicant a windshield sticker bearing a number, the name of the class to which the vehicle belongs and the year for which the license is issued, and it shall be the duty of such applicant to affix such windshield sticker on the lower left hand comer farthest removed from the driver's position approximately one inch (1 ") from the left and lower edge of the front windshield of the vehicle. It shall be unlawful for any person to use any vehicle upon the streets, avenues or alleys of the city unless such windshield sticker is attached thereto as aforesaid. Any person violating or failing to comply with any of the provisions above shall be fined as provided in section 7-10-6 of this title. (Ord. T-5-03, 4-21-2003) 5 Attachment 2 Page 18 of 19 a CO C11) 0 u a, 0) L .470 0) u N a) u 0) Attachment 3 M M 00 00 N r1 Page 19 of 19 04.4 N in O 4.4 0 Ln Trucks - Class H and above (Over 16,001) RVs, Buses, For Hire, Funeral, Ambulance Non -Profit Organization - All 14 �v inti 0 M Attachment 3 M M 00 00 N r1 Page 19 of 19 N e.1 Ce 00 N in N 4.4 i21 .7.V Passenger Vehicles Motorcycle Trucks - Class B (8,000 and less) Trucks - Class D&F (8,001 to 16,000) Trucks - Class H and above (Over 16,001) RVs, Buses, For Hire, Funeral, Ambulance Senior Citizen, Disability, Non - Profits, Antique Non -Profit Organization - All Attachment 3 M M 00 00 N r1 Page 19 of 19 01 a1 LL C 0 0 M co m 00 H M co Tr to co IDD t/1 lD 111 L1 : 4 14 V? 414 tn.i%? //} tn. V1. 14 414 4. 14 14 V1 1, L V Current License Class Passenger Vehicles Motorcycle Trucks - Class B (8,000 and less) Trucks - Class D (8,001 to 12,000) Trucks - Class F (12,000 to 16,000) Trucks - Class H (16,001 to 26,000) Trucks - Class J (26,001 to 28,000) Trucks - Class K (28,001 to 32,000) Trucks - All Other Classes Recreation Vehicles (RV) Buses For Hire Senior Citizen (Disability) Antique Vehicles Non -Profit Organization Passenger Non -Profit Organization Passenger - All Other Attachment 3 M M 00 00 N r1 Page 19 of 19 Committee of the Whole Item ##2 City of Des Plaines Fire Department 405 So. River Road Des Plaines, IL 60016 Tel: 847-391-5333 Fax: 847-391-5649 MEMORANDUM Date: February 6, 2014 To: Michael Bartholomew, City Manager From: Alan Wax, Fire Chief Re: Vertical Exhausts on Ambulance Discussion Issue: During recent deliberations on the purchase of a new ambulance, Alderman Brookman asked for consideration of making the vehicle exhaust pipes vertical, directing the exhaust up high, above the vehicle (vertical exhaust), instead of coming from the usual tail pipe under the chassis (horizontal exhaust). This discussion was referred to the Public Safety portion of the February 18, 2014 Committee of the Whole meeting. Analysis: The Fire Department operates five ambulances. They all exhaust horizontally, as do nearly all of the ambulances in the region. There are advantages and disadvantages to both options. At the February 18th Committee of the Whole meeting, Staff intends to provide information and discussion regarding the differences between the two methods. address concerns of safety, and identify the costs of each of the options. Recommendation: Please place this item on the Public Safety Agenda as part of the February 18`" Committee of the Whole meeting. Please place this on the agenda before the consideration of the purchase of a new ambulance. Page 1 of 1 DES PLAINES ILLINOIS :'f Committee of the Whole Item #2b City of Des Plaines Fire Department Des Plaines, IL 60016 Tel: 847-391-5333 Fax: 847-391-5649 MEMORANDUM Date: February 5, 2014 To: Michael Bartholomew, City Manager From: Alan Wax, Fire Chief ao Re: Purchase of Ambulance Issue: The Fire Department is in need of replacing a paramedic ambulance. Analysis: The City has re-established its vehicle replacement schedule with the goal of providing functional vehicles as resources to Staff in the provision of services to the citizens. This involves timely purchases of large vehicles on a schedule coordinated between the departments. In this manner, purchases from year-to-year will be relatively stable, thus avoiding large expenditure spikes in the City's Equipment Replacement Fund in any given year. As part of the vehicle replacement schedule, each ambulance is scheduled to remain in useful service for ten years (six in a front-line capacity and four in reserve or backup capacity). Thus, in order to maintain each of the five ambulances on a ten-year schedule, an ambulance must be replaced every two years. Because of the economy, however, this schedule has not been maintained, needed vehicles have not been purchased in several years, and the Fire Department now finds itself in the position of having to purchase several ambulances in the next few years to "catch-up" and get back on schedule. Prior to the ambulance approved by the Council in October, 2013, the City last purchased an ambulance in 2007. The need to re-establish the schedule is very evident in the age of the current ambulances and the numerous mechanical problems that they continue to experience. In 2013, the newest ambulance (2007) and the middle ambulance (in age - 2006) both experienced major failures requiring complete motor replacements. It is not uncommon to have two ambulances out -of -service at the same time for multiple days. As you know, one ambulance was ordered in 2013. Pursuant to the replacement schedule and the approved budget, another ambulance is to be purchased in 2014. The re- established replacement plan for ambulances is as shown in the following table: Page 1 of 37 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2000 Ambulance XXX XXX 2005 Ambulance XXX XXX 2006 Ambulance XXX XXX 2007 Ambulance XXX XXX 2007 Ambulance XXX XXX Page 1 of 37 Through the Northwest Municipal Conference, municipalities are allowed to purchase vehicles bid by the Suburban Purchasing Cooperative (SPC). The successful 2013/2014 vendor for SPC joint -purchasing ambulances is Foster Coach Sales of Sterling, IL. The ambulance is a "Horton" brand. The 2013-2014 SPC price for the ambulance with options identified by Des Plaines is $226,229. This is the same price as the ambulance that was approved by the City Council in October, 2013. The proposed ambulance would be exactly the same as the one approved by the City Council in October, 2013, except that, because the 2014 chassis are no longer being made by Freightliner, this ambulance will come on a 2015 chassis. This purchase was included in the 2014 Fire Equipment Replacement Fund Budget. Recommendation: This item was originally on the agenda of the February 3, 2013 Council meeting. Due to the desire to have a discussion related to the method of vehicle exhaust on the ambulances, this item was referred to the Public Safety portion of the Council's February 18`h Committee of the Whole meeting. Please include this item after the vehicle exhaust discussion in the Public Safety portion of the Committee of the Whole meeting on February 18, 2014. I recommend that, in the best interest of the City, the Council approve the purchase of one (1) Horton ambulance on a 2015 Freightliner Chassis through the Northwest Municipal Conference from Foster Coach Sales, P.O. Box 700, Sterling, IL 61081 in the amount of $226,229. Attachments: Resolution SPC Contract #133 Award Letter to Foster Coach — Attachment 1 Ambulance Quote per SPC Contract — Attachment 2 Specifications of Des Plaines Ambulance — Attachment 3 cc: Tim Oakley, Director of Public Works and Engineering Page 2 of 2 Page 2 of 37 CITY OF DES PLAINES RESOLUTION R - 26 - 14 A RESOLUTION AUTHORIZING THE PURCHASE OF A NEW HORTON AMBULANCE FROM FOSTER COACH SALES OF STERLING, ILLINOIS. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the City has appropriated funds in the Equipment Replacement Fund for use by the Fire Department for the replacement of equipment during the 2014 fiscal year; and WHEREAS, the City is a member of the Northwest Municipal Conference ("NWMC"), a corporate organization representing municipalities and townships located within the State of Illinois and the Counties of Cook, DuPage, Kane, Lake and McHenry; and WHEREAS, the City participates in the NWMC Suburban Purchasing Cooperative ("SPC"), which permits local governments to purchase commodities and services according to contracts bid and negotiated by the NWMC, resulting in significant savings for the City; and WHEREAS, the Fire Department has identified the need to replace one ambulance used by the Fire Department with a Horton Ambulance on a 2015 Freightliner chassis ("Vehicle"); and WHEREAS, the SPC sought bids for the award of SPC Contract #133 for the purchase of the Vehicle; and WHEREAS, the SPC identified Foster Coach Sales of Sterling, Illinois ("Vendor"), as the low responsible bidder for SPC Contract #133; and WHEREAS, City staff has determined that the SPC's purchasing policies satisfy the City's competitive bidding requirements; and WHEREAS, pursuant to SPC Contract #133, the cost of the Vehicle is $226,229; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Vehicle from Vendor in the not -to -exceed amount of $226,229, in accordance with SPC Contract #133; and Page 3 of 37 WHEREAS, sufficient funds are in the Equipment Replacement Fund to purchase the Vehicle from Vendor; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as fmdings of the City Council. SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Vehicle from Vendor in a total not -to -exceed amount of $226,229. SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager and City Clerk are hereby authorized and directed to execute such documents approved by the General Counsel, and make such payments, on behalf of the City, as are necessary to complete the purchase of the Vehicle from Vendor in a total not -to -exceed amount of $226,229. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2014. APPROVED this _ day of , 2014. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel Legal \Res\20l4\DP Reso•ution Appro%mg Purchase of Ambulance from Foster Coach Sales through NWMC #27246532_v2 2 Page 4 of 37 SPC SUBURBAN PURCHASING COOPERATIVE A Joint Purchasing Program For Local Government Agencies January 18, 2013 Mr. Steve Foster President Foster Coach Sales, Inc. PO Box 700, 903 Prosperity Drive Sterling, IL 61081 Dear Mr. Foster, This letter is to inform you that the Governing Board of the Suburban Purchasing Cooperative has approked the award of the SPC 2013 Type 1 Additional Duty Ambulance Contract 4133 to Foster Coach Sales Inc. Horton Emergency Vehicles. The award is based on the SPC Fire Core Cost Containment Committee's analysis of all proposals, with Foster Coach Sales Inc.,Horton Emergency Vehicles submitting the lowest cost responsive, responsible bid, earning the highest points on the proposal evaluation checklist and found to be in compliance with all bid specification requirements. With acceptance of this contract. Foster Coach, Sterling, IL agrees to al: terr,:s and conditions set forth in the specifications contained within the Request for Proposals to which you responded. The duration of the contract is January 21. 2013 through January 20, 2014 The SPC reserves the right to extend this contract for up to three (3) additional one-year terms upon mutual agreement of the both the vendor and the SPC on a negotiated basis Foster Coach Sales Inc.. Sterling, IL will handle all billing. Each ambulance will be assessed an administrative fee of $600.00 per ambulance for members and $850.00 per ambulance for non-members. which shall be paid directly by the vendor to the SPC on a quarterly basis. The SPC looks forward to a productive year working with Foster Coach Sales, Inc., Sterling. Please sign and date this agreement below . retaining copies for your files and returning the original to my attention. Sincerely, W! K. %(.l 11'_—, Ellen Dayan Program Manager for Purchasing Northwest Municipal Conference 1,W i.. kik. t.1) ,✓ Ellen Dayan, NWMC 01/18/2013 Date SRVs r OCNr l A-(3 Steve Foster, er Coach Date DuPage Mayors & .Managers Conference 1220 Oak Brook Road Oak Brook. IL 60523 Su=etre Gunnell Phone 0630) 571-0481) Far (630) 571 0444 .\'orthwest Municipal Conference 1616 East Golf Road Des Plaines. IL 60016 Ellen Dayan Phone:: (847) 296-9200 Fax: (847) 296-9207 South Suburban Mayors .4nd .Managers Association 1904 (West 174"' Street East hazel Crest. IL 60429 Ed Paesel Phone: (708) 206-1155 Fax (708) 206-1133 Will County Governmental League 3180 Theodore Street, Suite 101 Joliet. IL 60435 Cherie Belorn Phone. (815) 722-7280 Fax- (815) 772-0528 Attachment 1 Page 5 of 37 FOSTER COACH SALES, INC. 903 Prosperity Drive Street P.O. Box 700 Sterling, Illinois 61081 Phone (815) 625-3276 (800) 369-4215 Fax. (815) 625-7222 Web site: www.fostercoach.com QUOTATION TO: DES PLAINES FIRE DEPARTMENT DATE: 01/08/14 405 SOUTH R'VER ROAD DES PLAINES, IL 60016 ATTN: RANDY TROST REFERENCE NEW AMBULANCE We are pleased to submit the fol:owing quotatior..n accordance with your request and subject to the Terms and Condit ons isted below and orthe reverse side hereof. QTY DESCRIPTION EACH NET PRICE 2015 FREIGHTLINER CHASSIS ON A CUSTOM HORTON MODEL 623 CONVERSION PER SUBURBAN PURCHASING COOP CONTRACT (SPC) #133 ACCEPTED BY TITLE: Date: ESTIMATED DELIVERY 7-8 MONTHS 226,229.00 Total $ 226 229 00 $ 226,229.00 PROPOSED BY: .J. FOSTER, VICE PRESIDENT OF SALES Attachment 2 Page 6 of 37 .Horton EMERGENCY VEHICLES Foster Coach Sales --PO Box Box 700 --Sterling, IL. 61081 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Year• Chassis: Type: Model: 2014 Freightliner 108" MED 623 Rev 1 Pr'nt Features 11786 Prepared By: P. J. Foster CATEGORIES: A B BH BL C CB D E F G H 1 J K L M MN 0 P Q R T U Z Chassis Body Connection Pass Thru Type Chassis Accessories Chassis Electrical Conversion Model Module Body Modifications Module Body Hardware Paint and Striping Cabinet Doors, Handles and Hardware Interior Colors Interior Cabinets, Streetside Interior Cabinets, Curbside Front Wall Cabinets Interior Accessories and Trim Cot Mount, and Patient Handling Warning Systems, Visual Warning Systems, Audible Lights, Non Emergency Electrical Power Group Heat, Ventilation, Air conditioning Console, Radio, and communications Oxygen and Suction Lettering and Graphics Other Attachment 3 Page 7 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES. IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 :HOrton EROVICY VEHICLES Chassis: Freightliner 108" Model: 623 Proposal Total Option Std Qtv leaderfDes_cription/Data _AB Horton Emergency Vehicles Feature List AC CHASSIS AHL 1 1 FREIGHTLINER CHASSIS AHL62514 0 1 CHASSIS, 2014 FREIGHTLINER M-2, 108" C/A The chassis required to complete the ambulance conversion shall be supplied by Horton. Chassis ordered with OEM air rides will include a Horton installed air tank drain line, running from the tank(s) to the bottom side of the rub rail. Reference quote #: 09/3/2013 Horsepower: 240 Note: Modify bid spec to move batteries to bottom of CS forward compartment and select the optional battery compartment if vertical exhaust is selected. AJNSPICO 1 1 CHASSIS INTERIOR COLOR SHALL BE GRAY B CHASSIS MODIFICATIONS, HARDWARE AND ACCESSORIES BH02G000 1 1 HUB & LUG NUT COVERS, STAINLESS FOR FREIGHTLINER 19.5" Polished stainless steel hub and lug nut covers shall be installed on all four outside wheels. BH02H000 1 1 TIRE SIZE, 19.5", MEDIUM DUTY: This vehicle is specified to have 19.5" tires. 1 Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:28 PM Rev 1 Page 2 of 31 Attachment 3 Page 8 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MAORI Selected Feature List 11786 _ Year: 2014 f• ■IIIIIMOVICY VEHICLES 0 Chassis: Freightliner 108" Model: 623 Proposal Total Option Std Qty Header/Description/Data BH03A000 1 1 MUD FLAPS: front Inst.11 ,ubber mud flaps behind each front tire. BH03B000 1 1 MUD FLAPS: rear Install individual rear mud flaps behind each set of rear wheels. BH040000 1 1 CHASSIS IS EQUIPPED WITH HORIZONTAL EXHAUST The chassis specified above is to include a horizontal exhaust. The exhaust wil exit on the curbside side of the vehicle. BH04J000 1 1 CHASSIS INCLUDES A CUMMINS B 6.7L ENGINE The chassis specified above will have :he standard cab height. BH06A000 0 1 WIDE DOCK BUMPERS Install wide style rear dock bumpers. Not applicable with bumper option BH' =E000. BH070000 1 1 REINFORCE REAR BUMPER END CAPS Reinforce end caps of rear bumper for greater impact resistance. A section of 2" x 2" steel angle shall be attached to the back side of the std Horton step. (Note, this option is not available on recessed or impact steps). BH110000 1 1 REAR STEP/ BUMPER ASSEMBLY The center section of the rear step bumper shall be constructed of aluminum grip strut and be hinged to assist in patient handling. BH260000 0 1 STEP AND TANK TRIM Diamond plate step well covers shall be installed on both the curb and street side cab step wells. The covers shall be made of .125"thick polished diamond tread plate with 6061-T6 alloys or greater. The cover shall include a Kwikee pull out tray for chassis batteries. Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:28 PM Rev 1 Page 3 of 31 Attachment 3 Page 9 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MAORI Selected Feature List 11786 Year: 2014 = �I-1(3rton Chassis: Freightliner 108" Model: 623 Option Std Otv Header/Descrintion/Data Proposal Total BH32OR00 1 1 AIR SUSPENSION SWITCH: dump override A switch will be installed where specified, to override the automatic dump feature activated by the left rear patient compartment entry door. Switch Locate: REAR CURBSIDE DOOR PANEL BL26B000 1 1 BACKUP ALARM RESET Backup alarm to automatically reset to on if alarm was manually canceled using the control panel alarm cut-off switch (FL25) during previous use. BL32A000 1 1 OEM AM/FM/CD PLAYER SHALL BE PROVIDED BY THE OEM MANUFACTURER OEM AM/FM/CD player shall be provided by the OEM manufacturer on all Horton supplied chassis. Note: This option applies only to chassis supplied by Horton. Chassis supplied by either the customer or the dealer must be ordered with this feature from the chassis OEM. BSP00001 0 1 SPECIAL INSTRUCTION, CHASSIS MODIFICATION HARDWARE & ACCESSORIES Configure: Supply and install a Gentex rear view mirror with integrated backup camera system. Includes a #50-GENK322 3.3" Auto Dimming Mirror with #20- CM32AH color camera and #20-DRN017A camera adapter. ,locate: Camera over rear doors. BSP00002 0 1 SPECIAL INSTRUCTION, CHASSIS MODIFICATION HARDWARE & ACCESSORIES FABRICATE AND INSTALL COT RAMP FOR FERNO MODEL 28Z. WILL MOST LIKELY HAVE TO EXTEND REAR BUMPER SO THAT COT RAMP IS MORE HORIZONTAL. PICTURE IN FILE. BSP00003 0 SPECIAL INSTRUCTION, CHASSIS MODIFICATION HARDWARE & ACCESSORIES I!! ADD VRS3 REVERSE SENSOR SYSTEM TO REAR OF MODULE CONVERSIONS Faster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:28 PM Print Features Rev l Page 4 of 31 Attachment 3 Page 10 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 Itis U :Horton Chassis: Freightliner 108" Model: 623 Option Std Otv Header/Descrintion/Data Proposal Total CA630000 0 1 CONVERSION MODEL: 623 FREIGHTLINER MINIMUM BODY DIMENSIONS: (Exterior -Height: 91" - Width: 96" - Length: 173" (Interior) - Height: 72" -Aisle 20" - Width: 20"(from edge of cot in wail position o squad bench riser, - Length: 169" OVERALL DIMENSIONS (Including Chassis, Module and Step): -Height: 110" (to top of ve't) - Width: 100" - Length: 295" Note: Requires option #CA63B006 if chassis has a vertical exhaust. !! PASS THROUGH TO HAVE SLIDING WINDOW CA630001 1 1 623 STREETSIDE FORWARD: Clear Door Opening: 18.7" wide x 80.6" high Actual Compartment 21.4" wide x 83.6" high x 22" This area shall be accessed through a single outside hinged door. The compartment shall house the vehicle's primary 02 cylinder. The compartment shall be vented to the outside. 0 1 SWEEP OUT COMPARTMENT FLOOR MODIFICATION cb03so00 Compartment floor is to be sweep -out style. FLAT ALUMINUM WITH DA FINISH ON ALL LOCATIONS 0 1 SHELF FOR LED LIGHTED VERTICAL COMPARTMENT dr08I000 A diamond plate adjustable shelf shall be installed in the following location. dr11a000 Locate: JUST ABOVE 02 TANK 0 1 DIVIDER FIXED, VERTICAL COMPARTMENT Install a 16" deep fixed vertical divider shall be installed in the location listed below. (Divider material is to match the compartment material) Locate: JUST LEFT OF 02 HOLDER BLACK SCORPION COATED CA630002 1 1 623 STREETSIDE INTERMEDIATE: Clear Door Opening: 51.8" wide x 39.8" high Actual Dimensions: 55.5" wide x 43" high x 22" This area shall be accessed through double, outside hinged doors. Both doors shall have exterior door handles and latching devices. Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:28 PM Rev 1 Page 5 of 31 Attachment 3 Page 11 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI - i DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: — -Horton Chassis: :Horton Model: Option Std Otv Header/Descriotion/Data Pro • osal Total 2014 Freightliner 108" 623 CA630005 1 1 623 CURBSIDE REAR: Clear Door Opening: 25" wide x 80.6" high Actual Dimensions: 29.6" wide x 83.6" high x 22" This area shall be accessed through a single outside hinged door 0 1 SWEEP OUT COMPARTMENT FLOOR MODIFICATION cb03so00 Compartment floor is to be sweep -out style. FLAT ALUMINUM WITH DA FINISH ON ALL LOCATIONS 0 2 SHELF FOR LED LIGHTED VERTICAL COMPARTMENT dr08I000 A diamond plate adjustable shelf shall be installed in the following location. dr11a000 Locate: (1) RIGHT SIDE OF DIVIDER 27" FROM TOP OF COMPARTMENT, (1) CENTERED ABOVE FIRST SHELF RIGHT SIDE OF DIVIDER - TRACK TO RUN FROM BOTTOM OF I/O ACCESS TO THE TOP OF I/O ACCESS 0 1 DIVIDER FIXED, VERTICAL COMPARTMENT Install a 16" deep fixed vertical divider shall be installed in the location listed below. (Divider material is to match the compartment material) Locate: CENTERED IN REAR CURBSIDE COMPARTMENT CA630006 1 1 623 CURBSIDE FORWARD WITH BATTERY COMPARTMENT: Clear Door Opening: upper 22.," wide x 68" high lower 22.i" wide x 12.7" high Actual Dimension: upper 26.7" wide x 68" high x 30" deep lower 26.7" wide x 13" high x 20" deep This area shall be accessed through two outside hinged doors and from an opening located on the curb side forward wall. The upper area shall be primarily used for storage of customer furnished jump kits, the lower area for the storage for two batteries on a roll out tray. This option is required with vertical exhaust. CAB93AFO 0 1 KKK -A -1822F CERTIFICATION LABEL The vehicle shall have weight/payload, electrical load and KKK -A - 1822F certification stickers installed in the 02 compartment. CB BODY MODIFICATIONS/OPTIONS 1 Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 7 of 31 Attachment 3 Page 13 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 rton UH VEHICLES Chassis: Freightliner 108' Model: 623 Option Std Otv Header/Description/Data Proposal Total CB030000 0 2 MODULE HEAD ROOM, INCREASE FROM STANDARD (PER INCH) The standard module body headroom shall be increased from standard per the quantity listed below. The quantity represents inches and must be in increments of 2". Headroom Required: 74" CB060000 0 1 EMBOSSED DIAMONDPLATE AT SIDE ENTRY DOOR Fabricate the stepping surface inside the side access door using embossed diamond treadplate. CB06SX00 0 1 DOUBLE STEP CURBSIDE ENTRY 6" DROP SKIRT The curbside skirt, forward of the rear wheel well shall be dropped 6 inches. Two integral ALD steps within the side patient door step well shall be available upon opening the side door for easier and lower access to the patient compartment. NOTCHED FOR EXHAUST CB06SX10 0 1 STREETSIDE OF BODY LOWERED 6" FROM STANDARD The street side of the body forward of the rear wheel well shall be lowered 6" from standard. Note exhaust location when selecting this option. CB07C000 0 1 COT MOUNT REINFORCEMENT PLATE: FW 28 Additional under floor reinforcement is required for the rear cot hook for a #28 cot. When option #CB07C000 is ordered this plate must be added by body fab. CB09SA00 1 1 PATIENT AREA SOUND PROOFING'ACOUSTIC ENHANCEMENT PACKAGE Install standard sound control package. CB120000 0 1 POCKET FOR COOL TECH 11 Modify the body roof structure for installation of a Cool Tech Ii condenser to be recessed into the forward portion of the roof. MODULE BODY HARDWARE 1 Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Fe'Jer 12:49:29 PM Rev 1 Page 8 of 31 Attachment 3 Page 14 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 - :Horton Chassis: Freightliner 108" Model: 623 Option Std Otv HeaaerfDescriotion/Data Proposal Total DG050000 1 2 WINDOWS, REAR MODULE BODY ENTRY DOORS The rear module entry doors shall have solid windows. The side entry door shall have a sliding window. BRONZE TINT DG060000 1 1 WINDOW, SLIDING FOR SIDE ENTRY DOOR The side entry door shall have a sliding window. BRONZE T:NT DHO3B000 1 1 MIRROR STAINLESS STEEL SPLASH SHIELDS Install #8 mirror stainless splash shields on the lower front face of the body just behind the cab access doors. These splash shields are to be the same height as the diamond plate front corner guards. NOT AVAILABLE ON FORD "E" SERIES CHASSIS IN CONJUNCTION WITH EXTENDED CORNER GUARDS. Note: Check option OL41B000 for running board light pre -punches. DHO4B000 0 1 MODULE BODY FENDERS: rubber Rubber extruded fenders shall be installed around the rear wheel well opening. DH100000 0 5 STAINLESS COMPARTMENT SILL PLATES: Stainless steel compartment sill plates shall be installed as noted below. (Pricing is per compartment) Locate: ALL LOCATIONS DH120000 0 1 EXTENDED DIAMOND PLATE CORNER GUARDS Install extended diamond plate corner guards that extend to the bottom of the paint stripe or pin stripe which ever is applicable. DH330000 1 REAR DOOR HOLD OPENS, GRABBER Install chrome Cast .roducts "Grabber" style rear door hold opens. (NOTE: HOLD OPENS MUST BE RELOCATED IF TELESCOPIC LIGHTS ARE ORDERED) Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:29 PM Print Features Rev l Page 9 of 31 Attachment 3 Page 15 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACR1 :Horton 1:PA.ISMICU118 Selected Feature List 11786 Year: Chassis: Model: Option Std Otv HeaderfDescriatian/Data Pro osal Total 2014 Freightliner 108" DL480000 0 1 ELECTRIC DOOR LOCKS: compartment Install power activated door locks on all exterior compartment doors. Locks to be activated by a switch at each patient area access door. Locks may be overridden by a door key. A separate lock switch will be located in the front radio console if option DL48D000 (wired to OEM locks) is not selected. DL48A000 1 1 ELECTRIC DOOR LOCKS: access doors Install power activated door locks on Locks to be activated by a switch at controlled with the access door locks. manual slide lever or by the door key. be located in the front radio console OEM locks) is not selected. all patient area access doors. each patient area door, and Locks may be overridden by a A separate lock switch wall if option DL48D000 (wired to DL48B000 0 4 ELECTRIC DOOR SWITCH: concealed Install a concealed switch on the exterior of the vehicle to operate the power door lock circuit. Doors shall be wired to unlock only on this circuit. Locate: (1)REAR LICENSE PLATE BEZEL(TO NOT UNLOCK ALS) AND (1)INSIDE BATTERY TRAY TO UNLOCK ALS ONLY. (1) IN FRONT CONSOLE FOR ALS CABINET. (1) ON DOOR PANEL OF ALS DL48D000 0 1 ELECTRIC DOOR LOCKS WIRED TO OEM SWITCHES The module door locks and compartment locks (if ordered) are to be wired to the chassis door lock switches. !!! TO NOT OPEN ALS EXCEPT FOR SPECIFIED SWITCHES DLH40000 0 1 RECESSED LICENSE PLATE BRACKET A Cast Products #LP0002 recessed license plate bracket shall be installed per the attached drawing. The bracket will include lighting in the top to illuminate the license plate. Locate: DRIVERS SIDE ABOVE REAR RISER DR22A000 0 1 MATEFLEX IN EXTERIOR COMPARTMENTS Mateflex will be installed on the floor and shelves of all exterior compartments. Color: BLACK WITH TAPERED YELLOW EDGE TILES 623 Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:29 PM Print Features Rev1 Page 10of31 Attachment 3 Page 16 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: — "Horton ■ Chassis: a,„��. Model: Option Std Otv Header/DescriDtion/Data Pro •oral Total 2014 Freightliner 108" 623 DR23A000 1 2 RUBBER COVERED WALLS IN BACKBOARD COMPARTMENT The interior of the backboard compartment is to be covered with rubber matting to protect equipment stored in this area. Color: BLACK SCORPION COAT BACKBOARD AND 02 COMPARTMENT DSP00001 0 1 SPECIAL INSTRUCTION, MODULE BODY HARDWARE Polished aluminum C -Channel lower body rub rails shall be installed on each side of the module body. E PAINT AND STRIPING 1 EDO2F000 0 1 PAINT CHASSIS, Freightliner The chassis cab shall be painted with the following special paint color and paint code: Color: BLACK OVER RED Number: PIERCE 90 CANDY APPLE RED AND FLNAI40119 BLACK TOP PORTION OF CAB BLACK FROM WINDOW SILL UP. ED050000 0 1 MODULE PAINT: other color Paint MODULE special color Paint Color: BLACK OVER RED Paint Number: PIERCE 90 AND FLNA#40119 RED FROM BOTTOM OF DRIP RAIL DOWN. BLACK FROM BOTTOM OF DRIP RAIL UP. KEEP ROOF WHITE. Note: This option applies only when repaint option is chosen above. ED2OAA00 1 1 STRIPE: 8" Scotchlite beltline Apply an 8" Scotchlite beltline stripe in the color listed below: Color: WHITE 7 1/2" ED300000 1 4 PIN STRIPE: 1/4" black The single color stripe as described above shall include a 1/4"black pinstripe that surrounds the entire accent stripe. TOP AND BOTTOM OF (2) WHITE STRIPES TO BE 1/4 BLACK TOP AND BOTTOM PORTION OF UPPER 7 1/2" WHITE STRIPE. TOP AND BOTTOM PORTION OF LOWER 2 1/2" WHITE STRIPE. Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 11 of 31 Attachment 3 Page 17 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 _ Year: 2014 :Hortond YChassis: Freightliner 108" Model: 623 Option. Std Otv (lead r/Descrnption/Data Proposal Total ED300000 0 1 PINSTRIPE: 1" SCOTCHLITE (EACH) 1" Scotchlite pin striping shall be installed per the information listed below. Quantity: (1) 2 1/2" STRIPE Color: WHITE Install a .750" BLACK Scotchlite stripe through the center of the C- channeI rub rails. ED5E0000 0 1 DIAMONDGRADE CHEVRONS -AROUND REAR DOORS Install Diamondgrade chevron striping on the rear of the body around the rear doors. Install inboard of the corner posts and below the upper driprail. :'olors: RED/YELLOW GREEN FLORESCENT ESP00001 0 1 SPECIAL INSTRUCTION, PAINT & STRIPING !!! Apply 3M #8115 sealer on all body seams and any location where the standard sealant material is applied. The material shall be applied in a manner which minimizes (smooth outs) the transition between the body panels and the extrusion lips. INTERIOR CABINET DOORS, HANDLES & HARDWARE FE010000 1 1 FULL HEIGHT PULL HANDLES ON SLIDING PLEXIGLAS DOORS All sliding cabinet doors to have full length pull handles. FE01F000 0 10 LATCH, HINGED DOOR: Southco flush stainless steel pull style, HD LOCKING Install stainless flush mount Southco pull latches on the hinged interior cabinet doors. Latches requiring locks to be heavy duty type with large keys. FE02A000 1 1 PLEXIGLAS COLOR: Tight tint All Plexiglas doors to be light tint. TO BE LEXAN Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 12 of 31 Attachment 3 Page 18 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI LeHorton ■a CYV� Option Std Otv fletifigLIDescrivfionfData Selected Feature List 11786 Year: Chassis: Model: Proposal Total 2014 Freightliner 108" 623 FE06A000 0 1 COUNTERTOP, AVONITE Install Avonite countertop Al lieu of standard stain:.ess Color: NORTHERN MALANGE steel FE07A000 0 1 STAINLESS STEEL -INHALATION AREA WALLS: The rear and side walls bordering the inhalation area are to be covered with brushed stainless steel. FE08A000 0 1 STAINLESS STEEL -INHALATION PANEL: Tte inhalation panel is to be fabricated from stainless steel. All edges are to be filed. INTERIOR COLORS, UPHOLSTERY AND SEATING GFO1CGOO 0 1 INTERIOR COLOR SCHEME: CG TECH The patient area walls, inner door panels and inhalation panel are to be finished with CG Tech material. Install brushed stainless risers and lower door panels. Color: Silver MetaL.'c GFO1 R000 0 1 INTERIOR COLOR SCHEME: Custom Interior FLOOR: colors are as follows: RISER: WALLS: CABINET: UPHOLSTERY: Configure: !!! SPECIAL FLOORING SUBJECT TO AVAIL-ALTRO - STRONGHOLD 30 FLOOR COLOR MIDNIGHT, 1/K30 STAINLESS STEEL. CG TECH METALLIC SILVER. FASHION GRAY PAINT. DESERT ROSE BRICK RED (EVS COLOR) All cushions, including the attendant seat, are to be EVS vacuum formed style attached via Velcro - no pins or clips. All closeouts to be covered in a matching material and installed per standard. GFO2M000 1 1 INSIDE CABINET FINISH: paint The interior of all aluminum cabinets shall have a durable paint finish. The painted surface shall be washable and non-absorbent. Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 13 of 31 Attachment 3 Page 19 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI - :HOr'tOrl U61IOgQ6V VEHICLES Selected Feature List 11786 Year: Chassis: Model: Option Std Otv Hagler/Description/Data Pro •osalTotal 2014 Freightliner 108" 623 GK12B200 0 1 HIGH BACK ATTENDANT SEAT WITH 3 -POINT HARNESS Delete the boxed in attendant seat cushions. Install an EVS seat with 3 -point restraint. The seat to be adjustable front to rear. GK140000 1 1 SUNBELTS: Install standard seat belt package for use with HOPS. Note: Requires Option # G070000 (Squad bench end restraint for use with 4OPS) H INTERIOR CABINETRY, STREET SIDE HK000000 1 1 LINEN CLOSET Install a vertical storage cabinet behind the attendant seat. The upper storage area shall house the primary electrical distribution area. The lower section shall be used for miscellaneous storage. Each area shall be accessed through hinged doors. The electrical distribution area shall include a Southco key lock/latching device. The entire cabinet shall be fabricated from aluminum and shall then be painted, unless otherwise specified. MK SALINE MERMAID HEAT/COOL UNIT IN SIDE OF LINEN CLOSET PER PRINTS HK001000 1 1 HOPS SYSTEM: The unit is to be equipped with the HOPS system. Note: Deletion of the system along with the selection of option #HKOIA000 requires that the credit provided under HKO1B000 be deleted. HKO1 B000 1 1 STREETSIDE WALL WITH CPR SEAT Street side wall to have CPR configuration. SEE DRAWINGS Configure: street side cabinets to be 18" deep. !!! ADD (1) CABINE' 24"H WITH LEFT HINGED SOLID DOOR, SOUTHCO LATCH, AND (1) ADJUSTABLE SHELF. (1) FIXED DIVIDER IN EACH UPPER CABINET HK01 R000 0 2 LIFT UP CABINET FRAMES: street -side Fasten the Plex_glas door frame extrusion to a piano hinge secured to the cabinet wall. The complete frame and doors shall hinge open upward providing total access to the cabinet behind. The frame shall be held open with gas charged cylinders and secured in the down position with a sliding dead bolt. Locate: BOTH FORWARD AND REARWARD UPPER CABINETS 1 Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 14 of 31 Attachment 3 Page 20 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 _ Year: 2014 :Horton Chassis: Freightliner 108" Model: 623 Option Std Otv Header/Description/Data Pro osal Total HKO2L000 0 1 STORAGE BENEATH THE CPR SEAT A trimmed storage area shall be accessed by raising the hinged side attendant seat base cushion. TO HAVE .500" OVERHANG FOR EASE OF OPENING HKO2LU10 0 1 RECESSED PADDLE LATCH FOR ACCESS BELOW THE CPR SEAT CUSHION A recessed paddle 'atch will be installed in the cabinet riser to provide access to the CPR seat storage area. HKO2LU20 0 1 GAS HOLD OPEN FOR LIFT UP CPR SEAT CUSHION A gas holdopen shall be installed to keep the CPR seat cushion in the upright position when opened. HK160000 0 2 EXTRA SHELF: interior Install an additional adjustable shelf. Locate: (1)IN EACH UPPER CEILING CABINET HK17G000 0 1 SHARPES/WASTE STORAGE IN A TIP OUT DOOR IN MAIN CABINET WALL Install both sharps and waste containers on a tip -out door within the main cabinet wall. The door shall be specifically located as noted below. Locate: REARWARD OF CPR SEAT PER PRINT INTERIOR CABINETS AND SQUAD BENCH, CURB SIDE IA200000 1 1 SQUAD BENCH STORAGE: Storage shall be provided under the bench cushions. The area shall be approximately 6" deep and shall run where possible under the bench. The storage pan shall be fabricated from aluminum and shall be accessed by raising the split cushions. TO HAVE .500" OVER HANG FOR EASE OF OPENING. 0 1 SQUAD BENCH: DELETE CUPS AND WELLS ig05'000 A 22" wide x 72" long bench cushion shall be provided on the curb side of the patient area. The cushion shall be split. No provisions for stretcher cups and wells are provided. 1 Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:29 PM Print Features Rev 1 Page 15 of 31 Attachment 3 Page 21 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 _ Year: 2014 N :Horton v�� Chassis: Freightliner 108" Model: 623 Option Std Otv Heakr1Decription/Data Proposal Total 0 1 A -BAR AT HEAD OF BENCH WITH SHARPS AND WASTE RETAINERS ig09d000 A stainless steel A -Bar shall be installed at the head end of the squad bench. The bar shall include provisions for a small Rubbermaid waste container and a Kendall #85031 sharps container. Install a 1/4" aluminum plate in the location of the attachment points in the bench. 110002833- WASTE ONLY. PICTURES TO ACCOMPANY ORDER. IG10A000 1 1 BENCH HOLD OPENS: gas Install gas spring hold opens on squad bench lid. 10100000 1 BENCH HOLD-DOWN: paddle latches (Pair) Install recessed paddle latches into the squad bench riser to retain the squad bench lids in the closed position. The latches shall be both passive and positive. IK280000 0 1 PASS THROUGH ACCESS TO THE CURBSIDE REAR COMPARTMENT Inside/outside access to the curbside rear compartment shall be provided as described. Width is to be determined by the location of any exterior divider and the height shall start 41" from the exterior compartment floor to interior closeout unless noted otherwise below. Size: 10"W X 26" H Door style: SOLID, LOCKING LATCH INO9F000 0 1 "D" BOTTLE STORAGE IN HEAD OF BENCH FACING STEP WELL Recessed storage for (2) E.W. #521 bottle brackets will be provided in the head of bench recessed through the floor. Access will be provided by an opening in the face of the bench facing the step well. (FW #521 brackets must be selected separately). ISP00001 0 1 SPECIAL INSTRUCTION, CURBSIDE CABINETRY GLOVE BOX STORAGE AT HEAD OF SQUAD BENCH UPPER PORTION PER PRINTS NEXT TO 02 OUTLET. Use default box size: I0.5"W x 5.5"W x 4"D J INTERIOR CABINETS, FRONT Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:29 PM Print Features Rev l Page 16 of 31 Attachment 3 Page 22 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES IL 60016 DAVE MACRI = :Horton Option Std Otv Herr erJJescrinttonIDatn Selected Feature List 11786 Year: 2014 Chassis: Freightliner 108" Model: 623 Proposal Total JAKO3DPO 0 1 FRONT WALL CABINET, DIAMOND PLATE INTERIOR: The front wall cabinet shall be constructed of aluminum diamond plate instead of flat painted aluminum. All shelves in the cabinet shall also be made of diamond plate. JE050000 0 2 DOOR, SOLID HINGED FORMICA: The hinged cabine door shall be solid construction and Formica covered. LOWER DOORS - (1) ADT,STA3LE SHELF AND NON-LOCKING LATCHES JK040000 0 2 PULL OUT DRAWER IN FRONT WALL CABINET A pull out dra.er will be installed in the front wall cabinet. Size: 4 1/2"H ID - LOCKING LAT 'HES K MODULE INTERIOR ACCESSORIES AND TRIM KG02B000 2 2 IV HANGER, CAST PRODUCTS WITH RUBBER ARM Cast products recessed IV hangers with rubber arms for attaching solution bags shall be installed in the designated locations. ocate: Per prints KG08I000 0 2 VERTICAL GRAB RAIL INSTALLATION, 2 FT. ANTI -MICROBIAL ANTI - SLIP Install 2' anti -slip stainless steel grab rail with anti -microbial coating. Locate: JUST INSIDE REAR ENTRY DOORS PER PRINT USED AS ASSIST HANDLE KG09B000 1 1 CEILING GRAB RAIL: standard (2) 2ft rails or (1) 6ft rail anti -microbial Cabinet wall "A" will have (1) 6' rail over cot as standard Cabinet wall "B" will have (2) 2' rails, 1 -forward and 1 -to rear of CPR seat. (1) 6' RAIL PER DRAWING KG09F000 0 1 GRAB RAIL: 8ft with anti -microbial coating install 8 foot main grab rail with anti -microbial coating. Locate: PER DRAWING Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Faster 12:49:29 PM Rev 1 Page 17 of 31 Attachment 3 Page 23 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 ...Horton 10,11131W4CY VEHICLES Chassis: Freightliner 108" Model: 623 Option Std Qtv Header/Description/Data Pro osal Total KG09K000 1 1 PATIENT DOOR GRAB RAILS: angled with anti -microbial coating All patient access doors to have heavy duty angled stainless steel grab rails with smooth radius corners and flange mounting and anti- microbial coating. KG110000 1 1 FLOOR TRIM Trim floor with cove molding at non rolled areas of floor. KG120000 1 1 CABINET TRIM :rim a' vertical and horizontal edges. KG16B000 1 1 CEILING MATERIAL, PLATINUM WHITE ALUMINUM COMPOSITE The standard module ceiling material shall be platinum white aluminum composite. KG17A000 2 2 FIRE EXTINGUISHERS: 5Ib ABC Supply five pound fire ABC extinguisher(s). Ship loose, or identify mounting location(s). Locate: SHIP LOOSE KL33B000 0 1 REAR RADIO SPEAKERS Install two rear speakers in patient compartment. Volume control to be integral to the rear switch panel and controlled by individual up/down momentary switches. Locate: (1) IN FRONT AND (1) IN REAR PER PRINTS L COT MOUNTS AND ACCESSORIES 1 LGO3B100 0 1 COT MOUNT, F.W. #173-3 FOR A #28 COT A E.W. #173-3 cot mount shall be installed for a Ferno Washington #28 cot. List installation location(s) below. NOTE; OPTION NUMBER CB07C000 IS ALSO REQUIRED WHEN THIS OPTION IS ORDERED. Cot Location: CENTER POSITION BETWEEN RISERS Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 18 of 31 Attachment 3 Page 24 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 = Orton 1121/1310101CY VEHICLES Chassis: Freightliner 108" Model: 623 Std Otv Header/Descriotion/Data Proposal Total LGO3C000 0 1 COT WHEEL FLOOR PLATES Install stainless steel cot wheel plates. The plates shall be 8" x 8" for each cot wheel when a single cot location is selected. The plates shall be full width with a dual position cot mount. The edges of each plate shall be sealed to the floor with silicone to prevent fluids from collecting beneath the plates. Cot Model: F.W. 28 SHIP LOOSE. DEALER INSTALL LIGHTBARS FRONT AND REAR MAM148F0 1 1 FRONT LIGHTBARS FOR 96" BODIES 0 1 LIGHTBAR FRONT, 4500 CUSTOM 88" mom 15f8c Configure: Whelen 4500, 88" custom front lightbar. Designate all light components and lens colors for each of the (7) sections. ADD ICC LIGHTS IN LIGHT BAR RED/CLEAR/RED/OPTICOM/RED/CLEAR/GREEN 4 - ROTATORS 2 - SUPER 700 COLORED LEDS 1 - 3-M OPTICOM 4792 IN CENTER DRIVER TO PASSENGER SIDE mam20b00 0 1 LIGHT BAR MOUNT: front face of body Mount selected light bar to front face of module body. Vertical surface mount bars, are mounted flush to face. Traditional light bars mount to Cast product brackets on the face of the module body. Model: selected above MAM148R0 1 1 REAR LIGHTBARS FOR 96" BODIES 0 1 LIGH-_ BAR REAR, 4500 CUS-OM 88" mam15r8c Configure: Whelen 4500, 88" custom rear lightbar. Designate all light components and lens colors for each of the (9) sections. ADD ICC LIGHTS IN LIGHT BAR RED/RED/RED/LL/AMBER/LL/RED/RED/RED Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:29 PM Print Features Rev Page l9of31 Attachment 3 Page 25 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI millHOrtOn Selected Feature List 11786 Year: Chassis: Model: Option Std Otv HeaderfDesCriOtiori/Dati Proposal Total 0 1 LIGHT BAR MOUNT: rear face of body Mount selected light bar to rear face of module body. Vertical surface mount bars, are mounted flush to face. Traditional light bars mount to Cast product brackets on the face of the module body. mbm20c00 2014 Freightliner 108" 623 Model: selected above MM ELECTRICAL EMERGENCY VISUAL WARNING SYSTEMS MM1OL000 0 3 L.E.D. WARNING: patient entrydoor (EACH) Install custom made L.E.D. light strips on the interior patient entry door panels. The light strips shall have a integral lens strip for maximum light disbursement. Installation will be flush with the inner door panel. The light strip shall flash when the door is open, and the red flashing light circuit is activated. Compartment: EACH PATIENT ENTRY DOOR UPPER PORTION Color: RED MM268030 0 6 RED SUPER L.E.O. LIGHT, 900 SERIES Whelen 900 series red super L.E.D. lights shall be installed in the designated locations. Location: (2) EACH SIDE OF MOUDLE IN UPPER CORNERS. (2) REAR OF MODULE MID HEIGHT Lens color: RED MM26D030 0 2 RED SUPER L.E.D. LIGHT, 600 SERIES Whelen 600 series red super L.E.D. lights shall be installed in the designated locations. Lens color: RED Locate: A?OVE REAR FENDERS PER PRINT MM26N030 0 2 AMBER SUPER L.E.D. KKK REAR LIGHT, 900 SERIES (1) AMBER series 900 super L.E.D. 111 co be mounted centered on rear face of modular body. Lens color: AMBER Locate: UPPER MID HEIGHT LIGHTS MM26SA50 0 1 I -SECTION LIGHTS, 700 RMI SUPER LED W/INDEPENDENT FLASH CONTROL The chassis intersection lights are to be split red/white Super LED's with independent flash control of each section. ABOVE FRONT FENDER PER PRINT. R/C RED FORWARD CLEAR LENS 1 Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 20 of 31 Attachment 3 Page 26 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 :Horton Chassis: Freightliner 108" Model: 623 Option Std Otv Header/Description/Dcta Proposal Total MM26UI30 0 2 GRILLE LIGHTS, WHELEN SUPER L.E.D. 700 SERIES RED Grille lights will be Whelen super L.E.D. style. Lens color: (2)RED - DRIVERS SIDE, (2)GREEN - PASSENGER SIDE FLASH "X" PATTERN MMSP0010 0 1 SPECIAL INSTRUCTION, VISUAL EMERGENCY WARNING SYSTEMS INSTALL ETM TRAFFIC MOVER MN AUDIBLE EMERGENCY WARNING SYSTEMS 1 MNO9N000 1 1 AIR HORN: medium duty chassis The chassis shall have air horns installed from the chassis manufacturer. The air horns shall use the chassis air system. The air horns can only be activated when the vehicle is in gear. Trumpet Locate: CHASSIS FRAME RAILS Activation: FOOT PEDAL SWITCH MN100000 0 1 FOOT SWITCH AIR HORN ACTIVATION Install a foot switch for air horn activation as noted below: Location: MOUNT UP HIGH LEFT SIDE WIRE TO OPERATE WITH THE EMERGENCY MASTER ONLY. MN35EF10 0 1 SIREN, FEDERAL PA300MSC Spec=+..ed siren to be: Federal PA300MSC, 200 watt w/microphone and Hi -Lo tone. MN40A000 1 1 SIREN INSTALL: :':e siren listed above shall be supplied and mounted as defined. MN45FLOO 1 1 SPEAKERS: C.P. Freightliner Cast Products speakers #SA3805 to be mounted in front bumper. Foster Coach Sales Tuesday, October 22, 2013 Hint Features P. J. Foster 12:49:29 PM Rev 1 Page 21 of 31 Attachment 3 Page 27 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI — Lei—lorton Na�� Option Std Otv Fjeader/DescrintionfData Selected Feature List 11786 Year: Chassis: Model: Proposal Total 2014 Freightliner 108' 623 MN50A000 1 1 SPEAKER INSTALL: bumper Speaker Selections (Bumper Installed) MNSP0010 0 1 SPECIAL INSTRUCTION, AUDIBLE WARNING SYSTEMS !!! E #230 BACK UP ALARM 0 LIGHTS OLO9L000 0 1 KKK SIDE BODY MARKER LIGHTS, 700 SERIES L.E.D. (PAIR) Install red Whelen L.E.D. 700 series turn/marker lights on each rear side of the module body. Lights provide module body night time side lighting visibility and turning signal indication. OL34L000 1 1 LED EXTERIOR COMPARTMENT LIGHT1NG All exterior compartments will be lighted with LED strip lighting. A vertical strip will be installed inside both sides of each compartment. The lights shall be directed toward the back of the compartment. Note: This does not include wheelweIl compartments. OL350000 1 1 ICC MARKER LIGHTS LED ICC marker lights shall be installed. OL35A000 0 4 ICC MARKER LIGHT, ADDITIONAL Additional ICC marker lights shall be installed in the designated _ocations. Locate: (1) EACH UPPER CORNERS OF MODULE OL41B000 0 1 RUNNING BOARD LIGHTS, WHELEN PAR 16 L.E.D. Clear Whelen Par 16 round L.E.D. lights mounted in chrome flanges shall be installed in the front of the module body . Locate in the stainless steel stone guard above the running boards. The lights shall be wired to the chassis door switch and illuminate the step/running board. REQUIRES PRE -PUNCHED STONE GUARDS DH030000 or DHO3B000. Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:29 PM Rev 1 Page 22 of 31 Attachment 3 Page 28 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACR1 Selected Feature List 11786 _ Year: 2014 :Horton On Chassis: Freightliner 108" Model: 623 Option Std Otv Header/Descri ta/Data Proposal Total OM25AA00 0 4 SIDE SCENE LIGHTS, 900 SERIES, LED Install Whelen 900 series #9SCOENZR side scene lights. .,ocate: (2) PER SIDE PER PRINT !!! NOTE, THERE IS A HEAT SINK ON THE BACK SIDE OF THESE LIGHTS. THEY ARE NOT A SURFACE MOUNT. OM30EL00 0 1 ARROW LIGHT, 900 SERIES L.E.D. One pair of Whelen L.E.D. 900 series 'Arrow' turn signals, with flange shall be installed on the rear of the vehicle. Locate: ABOVE REAR LICENSE PLATE INSERT 0M30L800 0 1 TAIL LIGHTS, 600 SERIES L.E.D. WITH LED REVERSE (1) set of Whelen 600 series L.E.D. lights shall be installed on the rear of the vehicle as designated. They shall include L.E.D. stop/tail, turn .nd backup lights. Locate: IN REAR RISER DELETE ARROWS FOR CREDIT OSP00001 0 1 SPECIAL INSTRUCTION, ELECTRICAL !!! INSTALL WHELEN LED STRIP LIGHTING IN C CHANNEL RUB RAILS. THREE LIGHTS PER SIDE EACH IN R/R/R CONFIGURATION. TO WORK EMERGENCY MODE ONLY OSP00002 0 1 SPECIAL INSTRUCTION, ELECTRICAL !!! SUPPLY AND INSTALL TECNIQ E -I0 SERIES GROUND LIGHTS ON THE ANGLED BRACKETS THAT COME WITH THE LIGHTS ILOS. !!! PROGRAM ALL LIGHTS TO ACTIVATE WITH HEADLIGHT ACTIVATION WHEN VEHICLE IS PLACED IN PARK. Locate: (1) IN EACH BODY CORNER P ELECTRICAL POWER GROUP 1 PAL00003 1 1 INTELLIPLEX MULTIPLEX ELECTRICAL SYSTEM: Install the Intelliplex Multiplex electrical system. MODULE DISCONNECT IN REAR SWITCH PANEL Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:29 PM Print Features Rev 1 Page 23 of 31 Attachment 3 Page 29 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: Iti■ i DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MAORI Selected Feature List 11786 _ Year: 2014 :Horton Chassis: Freightliner 108" Model: 623 Proposal Total Option Std Otv Header/Description/Data PL10A000 1 1 SWITCH PANEL MOUNT: Switch pan -,1 to be flush mounted in upper face of console. PL11A000 0 1 LIGHT PROGRAMMING: side rear scene The side rear scene lights shall be wired to transmission reverse, plus standard made of operation. PL11 B000 0 1 LIGHT PROGRAMMING: right side scene The right side scene lights shall come "•:n" when the side patient door is opened. PL11C000 0 1 LIGHT PROGRAMMING: Toad light The rear loaJ lights shall be wired to transmissior reverse, p Us the standard mode of operation. PL11F000 1 1 PROGRAMMING: AUDIBLE LOW VOLTAGE ALARM Program an audible alarm to activate if the voltage dzops below 11.8 volts for 120 seconds. PL11G000 1 1 LIGHT PROGRAMMING: park brake A warn_ng shall display on the front console readout, advising to set the Parking Brake, should the modular disconnect switch be "ON" and the transmission placed in "PARK" or "NEUTRAL". It will also advise to Disengage the Parking Brake should the vehicle be placed into gear. Configure: wire alarm to activate with red flasher circuit PL19A000 0 1 REPORT LIGHT Report lights shall be located at the action wall to light the counter area. Lighting to be Tecniq for Concept 3. USE TECHNIC #35-WBOO-1 12.6" LED ILOS - REPORT LIGHT PL20E000 0 1 CLOCK, INTELUTEC LED Install an Intellitec Time Manager clock. Locate: CENTERED ABOVE REAR DOORS IN HEADPAD Faster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:30 PM Rev 1 Page 25 of 31 Attachment 3 Page 31 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI Selected Feature List 11786 Year: 2014 - �HVEHICLES Chassis: Freightliner 108" Model: 623 Option Std Qtv fi'eaderlDescrintio-n1Data Proposal Total PL22B000 0 1 STEP WELL LIGHT: Install Tecniq stepwell lighting for the right side patient door. Light to come on when door is opened. Location: RIGHT SIDE OF PATIENT ENTRY DOOR PL24T000 0 1 LAMP TIMER: programmable Install an electronic momentary touch timer switch where specified. The switch will enable time limited operation of the below listed lights, with the battery switch in the off position. Locate: CURBSIDE WALL PER PRINTS Light(s) Controlled: DOME LIGHTS - STREETSIDE ONLY ON HIGH SET ELAPSED TIME FOR 15 MINUTES !!! DOME LIGHTS TO ALSO ACTIVATE FOR (5) MINUTES WITH EACH ENTRY DOOR ACTIVATION PL27CA00 0 10 PATIENT CEILING DOME LIGHTS: WHELEN LED Install Whelen 8000EHCR LED dome lights in the patient area ceiling per the locations listed below. The lights will have a high/low feature with the switch in the rear control panel. (A minimum of seven lights are required for lighting compliance) Locate: (5) OVER COT, (5) OVER BENCH PL29A000 0 1 SPOT LIGHT: hand held Install an Optronics 400,000 CP hand held spotlight with momentary switch in the location noted below. Locate: On bulkhead behind PASSENGER seat. PM110000 0 1 LIGHT PROGRAMMING: brake light Lower red flashing lights to operate as brake lights when not in the warning mode. Configure: Note: BRAKES to override FLASHERS light feature feature to activate regardless of module disconnect status HEATING, AIR CONDITIONING AND INTERIOR ENVIRONMENT 1 Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:30 PM Print Features Rev l Page 26 of 31 Attachment 3 Page 32 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRImolDIEROVICY VEHICLES - orton Selected Feature List 11786 Year: 2014 Chassis: Freightliner 108" Model: 623 Option Std Otv Header Descrintion/Data Pro osal Total QH29L600 0 1 COOL TECH II CONDENSER WITH SOLAR PANEL Install a ProAir Pre -charged 12V heat/AC system below the attendant seat. Unit is to include a replaceable filter at the air intake point. Install a Cool Tech II 4 -fan 100,000 BTU condenser in the recessed pocket on the roof of the body. System is to include a 1.2 amp solar panel. Note: Requires option # CB120000 & PAL00010 QH29MX00 0 1 MAX COOL II DUAL A/C UNIT Install a dual 12V air conditioning system as noted below. The second A/C unit shall be a ProAir 938. This system shall include a second evaporator and a 3 -fan condenser and shall be run off of the auxiliary A/C compressor. This system shall include a separate 'High/Low' function at the second unit. This second unit shall operate as A/C only. An accumulator is required for this installation. Locate: Above front wall cabinet QL43C000 0 2 PERKO POWER VENT Install a Perko power vent. Use existing ceiling plate and vent to outside of modular body. (1) SWITCH FOR BOTH CAB CONSOLE AND COMMUNICATIONS RJ01A000 1 1 ANTENNA COAX 1: An RG 58U coax shall be installed so that the ambulance conversion need not be disassembled. Exterior Termination: CENTER FRONT OF MODULE ROOF Interior Termination: BEHIND DRIVERS SEAT IN CAB 3' CABLE LABELED CUSTOMER SUPPLIED ANTENNAS !!! DOES THIS INCLUDE COAX, MOUNT, AND ANTENNA? !!! RJ01 B000 0 1 ANTENNA COAX 2: Install additional antenna coax and accesses. Exterior Termination: CENTER CENTER OF MODULE ROOF Interior Termination: BEHIND DRIVERS SEAT IN CAB 3' CABLE LABELED CUSTOMER SUPPLIED ANTENNAS 1 Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:30 PM Rev 1 Page 27 of 31 Attachment 3 Page 33 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI - :t orlon Option Std Otv Header/Description/Data Selected Feature List 11786 Year: Chassis: Model: Proposal Total 2014 Freightliner 108" 623 RJO3MN00 0 2 ANTENNA: NMO type mount. Supply and install NMO type antenna base as designated. This option is less the antenna coax. An antenna coax option must be selected to be installed. ALL LOCATIONS RJ040000 1 1 RADIO CABLE PULL WIRE A standard pull wire for radio installation shall be installed from behind the driver's seat to behind the inhalation panel. Wire is to run in a 3" conduit. RJ050000 0 1 RADIO HEAD PANEL: blank Blank removable panels shall be installed for future installation radio heads. Locate: 1ST INHALATION AREA PANEL PER PRINT RJ05B000 1 1 FRONT CONSOLE: A console shall be fabricated to coordinate with the interior cab color. Room shall be provided on the face of the console for installation of radio and siren controls. of RJO5C000 0 1 CONSOLE EXTENSION: A box for mounting radio heads and storage maps, books, or binders will be attached to the standard engine cover console. Standard box includes (3) 2.5 storage sections, and 8.5 faceplate for radio mounting. RJ080000 1 2 RADIO POWER/GROUND: Instal 6 gauge cable Locate: Configure: Locate: to positive and ground studs for radio power. bulkhead wall, behind INHALATION PANEL battery switched FRONT CONSOLE RSP00001 0 1 SPECIAL INSTRUCTION, CAB CONSOLE & COMMUNICATIONS OMER TO SUPPLY (2) ANTENNAS :!!! OXYGEN AND SUCTION Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 Print Features 12:49:30 PM Rev 1 Page 28 of 31 Attachment 3 Page 34 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI D r hole' St — •:Hotton OIeN6[NCY VEHICLES Selected Feature List 11786 Year: Chassis: Model: Pro.osal Total 2014 Freightliner 108" 623 TN002000 1 1 OXYGEN BOTTLE MOUNT, VERTICAL TRACK FOR ORM-V Vertical track for mounting of a QRM-V 02 bottle mount shall be welded on the back wall of the compartment in the right hand corner. The 02 bottle mount is adjustable for "M" or "H" size tanks. TNO1MWOO 1 1 OXYGEN BOTTLE, CYLINDER BRACKET: Zico Zico QRM-V oxygen bracket shall be installed. Locate: standard location Tank Slze: TN020000 0 1 OXYGEN ACCESS: A clear Plexiglas door shall be provided in the patient area wall for access to the oxygen cylinder valve. The door shall be hinged so that it swings into the oxygen cylinder storage compartment. The opening shall be tr_mmed with anodized aluminum edging. 0.D. dimension of the access is 7" wide x 11" high. TO OPEN INTO PATIENT AREA WITH "C" HANDLE TN030000 2 2 OXYGEN OUTLETS, STANDARD Two oxygen outlets shall be provided as standard and shall be located in the inhalation panel. TNO3A000 0 1 OXYGEN OUTLET: additional Install additional oxygen outlet(s). Locate: CURBSIDE WALL PER PRINT TNO3RLOO 0 1 OXYGEN OUTLET: relocate Relocate (1) of the standard action area oxygen outlets to the new location listed below. Locate: CEILING PER PRINT TNO4A000 0 1 ADAPTER TYPE: Ohio Diamond 11 Oxygen outlets to be Ohio Diamond II. TN060000 1 1 OXYGEN WRENCH: Install oxygen wrench in oxygen compartment. Mount secure so not left hanging. Mount with length of chain or cable so not removable. Foster Coach Sales P. J. Foster Tuesday, October 22, 2013 12:49:30 PM Print Features Rev l Page 29 of 31 Attachment 3 Page 35 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MACRI — :Horton ■die .CCM Option Std Otv Header/Description/Data Selected Feature List 11786 Year: Chassis: Model: Pro.osal Total 2014 Freightliner 108" 623 TNO8B100 0 2 D BOTTLE MOUNT: OR -D-2 SINGLE, STRAPLESS Install a Zico QR -D-2 Quic-release strapless d -cylinder oxygen bracket. Locate: IN RECESSED STEP WELL TN100000 1 1 VACUUM OUTLET: inhalation wall A single vacuum panel shall be installed in the inhalation area. The outlet shall be of the same style as the oxygen system and hooked to the onboard vacuum pump. TN11B000 0 U 1 ASPIRATOR: SSCOR Install an SSCOR aspirator. The system shall include a #107CDC20 pump, #22000 wall mounted regulator, and a #23002 canister holder. LETTERING UPO8D000 0 UP180000 1 1 STAR OF LIFE 36: (each) :,stall 36" star of life. ,ocate: ROOF 1 DOOR REFLECTORS Install 2" x 12" strips of red Scotchlite at the top of each entry door placed horizontally. Z04 0 1 Fuel, Tags, Etc. Allowance for fuel, tags and administrative. Z06 0 1 STATE CONTRACT: This vehicle is subject to state contract pricing. SPC CONTRACT PRICING Z12 0 1 Factory Pickup and Transportation Allowance for vehicle pickup, transportation and drivers fee. 1 Foster Coath Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:30 PM Rev 1 Page 30 of 31 Attachment 3 Page 36 of 37 DES PLAINES FIRE DEPARTMENT 405 SOUTH RIVER ROAD DES PLAINES, IL 60016 DAVE MAORI Selected Feature List 11786 _ Year: 2014 MIUMMAMM M Chassis: Freightliner 108" Model: 623 Option Std Otv Header/Description/Data Pro osal Total Z15 0 1 NOTES: Note. DEALER PARTS: 1)AIR PACK BRACKETS -DRAEGER 30 MINUTE S YLE 2) (1) PLYMOVENT EXHAUST HOOK UP AND ADAPTER 3) (1) FIREBOX MOUNTED IN STREETSIDE REAR COMPARTMENT HOOKED UP TO 110V OUTLET 4) INSTALL AND SUPPLY COAT HOOKS AND AIR PACK BRACKETS 5)MAKE AND INSTALL FLIP RAMP FOR COT RAMP 6)NWMC CONFERENCE FEE - MEMBERS 7)SUPPLY (2) HEAVY DUTY FIRE EXTINGUISHER BRACKETS 8)FACTORY INSPECTION TRIP FOR (2) PEOPLE 9)LETTER PER EXISTING UNIT 10)INSTALL COT PLATES 11)PURCHASE (1) BALL TYPE FLOWMETER 12)PURCHASE AND INSTALL ZOLL MONITOR BRACKET -X SERIES 13)PURCHASE AND INSTALL EXCALIBER SEATS 14)ZICO PORTABLE 02 LIFT 15)VISION STARS FOR REAR WINDOWS 2 -COLOR REFLECTIVE BACK UP SENSOR PROVISION - Total Configured Cost $226.229.00 Authorized Department Signature(s): Foster Coach Sales Tuesday, October 22, 2013 Print Features P. J. Foster 12:49:30 PM Rev 1 Page 31 of 31 Attachment 3 Page 37 of 37