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01/19/2016
DES 1 PLAINES ILLINOIS CITY COUNCIL AGENDA Tuesday, January 19, 2016 Closed Session — 6:30 p.m. Regular Session — 7:00 p.m. Room 102 CALL TO ORDER CLOSED SESSION SETTING THE PRICE FOR SALE OR LEASE OF PROPERTY PURCHASE OF PROPERTY REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS TUESDAY, JANUARY 19, 2016 CITY OF DES PLAINES CITY COUNCIL AGENDA PAGE 12 CONSENT AGENDA: 1. Approve New Class P Liquor License (Wine & Beer Sales Only for Coffee Houses) for Coffee House Holdings, Inc. d/b/a Starbucks Coffee #13440, 1427 Lee Street la. ORDINANCE M-1-16/New Class P Liquor License 2. Approve Agreement in the Not -to -Exceed Amount of $30,000 from AECOM Technical Services, Inc., 100 South Wacker Drive, Suite 500, Chicago, Illinois for Purposes of Hiring an Environmental Consultant to Oversee Construction of the Northwest Water Commission Conveyance Alternative Water Supply Project Relative to the Easement Negotiated with Commonwealth Edison. Budgeted Funds — Water Fund/Professional Services 2a. RESOLUTION R-2-16/Northwest Water Commission Conveyance Improvements Agreement 3. Approve the Purchase of Software License and Support for TriTech VisionAir Software from TriTech Software Systems, 5601 Barbados Boulevard, Castle Hayne, NC 28429 in the Amount of $39,335.29. Budgeted Funds — Des Plaines Emergency Telephone System Board Budget/Repair & Maintenance of Software 3a. RESOLUTION R-14-16/Police Department Dispatch Annual Software License and Support 4. Approve Expenditure of $122,885 for Second Year of Contract for Aggregate Materials and Spoils Disposal with MQ Sewer and Water Contractors, Inc. Budgeted Funds — Street Maintenance/Waste Hauling & Debris Removal, Water Systems/Waste Hauling & Debris Removal and Other, and Sewer Systems/Waste Hauling & Debris Removal, Supplies - Sewer System Maintenance 4a. RESOLUTION R-15-16/Second Year Expenditures of Aggregate Materials and Spoils Disposal Contract 5. Approve Second Year Expenditure of the Multi -Function Copier Lease Agreement with Konica Minolta Business Solutions U.S.A., Inc. 100 Williams Drive, Ramsey, NJ in the Amount of $54,396.00. Budgeted Funds — IT Replacement/Leases. 5a. RESOLUTION R-16-16/Second Year Expenditures of Multi -Function Copier Lease Agreement 6. Approve the 2016 Municipal Estimate of Maintenance Costs and the Adoption of the Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in the Amount of $1,371,000. 6a. RESOLUTION R-17-16/2016 MFT Expenditures and IDOT Resolution for Street Maintenance 7. Approve the Release of Certain Minutes and Authorize the Destruction of Verbatim Recordings of Certain Closed Meetings of the City Council 7a. RESOLUTION R-25-16/Approve the Release of Certain Minutes and Destruction of Verbatim Recordings 8. Authorize City Clerk to Advertise for Bid the Gasoline and Diesel Fuel Contract 9. Authorize City Clerk to Advertise for Bid the Streetlight Repair and Utility Location of Underground Wiring Contract 10. Authorize City Clerk to Advertise for Bid the 2016 Parkway Restoration Contract 11. Minutes/Closed Session — January 4, 2016 12. Minutes/Regular Meeting — January 4, 2016 END OF CONSENT AGENDA TUESDAY, JANUARY 19, 2016 CITY OF DES PLAINES CITY COUNCIL AGENDA PAGE 13 COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION — Alderman Don Smith, Chair a. Warrant Register in the Amount of $2,910,679.87 — RESOLUTION R-19-16 2. COMMUNITY DEVELOPMENT — Alderman Mike Charewicz, Chair a. Resolution Declaring 1645 Birchwood Avenue as Blighted Parcel and 1645 Birchwood Avenue 7a Property Tax Incentive — RESOLUTION R-20-16 & RESOLUTION R-21-16 3. COMMUNITY SERVICES — Alderman Malcolm Chester, Chair a. Agreement with Des Plaines History Center Regarding Funding of the Historical Society in the Amount of $40,000, Budgeted Funds — RESOLUTION R-24-16 b. Discussion Regarding 2016 Taste of Des Plaines and Farmers' Market IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-19-16/Warrant Register in the amount of $2,910,679.87 2. a. RESOLUTION R-20-16 & RESOLUTION R-21-16/Approve Resolution Declaring 1645 Birchwood Avenue as Blighted Parcel and Approve 7a Property Tax Incentive for 1645 Birchwood Avenue 3. a. RESOLUTION R-24-16/Approve Agreement with Des Plaines History Center Regarding Funding of the Historical Society in the Amount of $40,000. TUESDAY, JANUARY 19, 2016 CITY OF DES PLAINES CITY COUNCIL AGENDA J' , 6 L 14 MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. ODEsPI.AINES Date: December 17, 2015 To: Honorable Alderman From: Matthew J. Bogusz, Local Liquor Commissioner Cc: Vickie Baumann, Secretary/Licensing Division Subject: Liquor License Request for a New License Increase CONSENT AGENDA #1 & 1A. OFFICE OF THE MAYOR 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5301 desplaines.org Attached please find a Liquor License request for the following applicant: Coffee House Holdings Inc dba Starbucks Coffee #13440 1427 Lee Street Class P — Wine and Beer Sales Only for Coffee Houses (consumption on premises) Increase from 0 to 1 The complete application packet is on file in the Community and Economic Development Department. The required posting will be completed on January 15, 2016 and all necessary fees have been secured. This request will come before you on the Consent Agenda of the City Council meeting of Tuesday January 19, 2016. Matthew J. Bogusz Mayor Local Liquor Commissioner Attachments: Ordinance Application Packet Page 1 of 10 CITY OF DES PLAINES ORDINANCE M - 1 - 16 AN ORDINANCE AMENDING SECTION 1, "FEE SCHEDULE," OF CHAPTER 18, "SCHEDULE OF FEES," OF TITLE 4, "BUSINESS REGULATIONS," OF THE CITY CODE TO ADD ONE CLASS F LIQUOR LICENSE. WHEREAS, Coffee House Holdings, Inc. d/b/a Starbucks Coffee #13440 ("Applicant") submitted an application to the Department of Community and Economic Development for a Class P liquor license for the premises located at 1427 Lee Street, Des Plaines, Illinois ("Premises"), pursuant to Chapter 4 of Title 4 of the Des Plaines City Code ("City Code"); and WHEREAS, the City desires to issue one Class P liquor license to the Applicant for the Premises; and WHEREAS, the City Council has determined that it is in the best interest of the City to grant the Applicant a Class P liquor license for the Premises; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. SECTION 2: APPROVAL OF LIQUOR LICENSE. The City Council hereby grants the Applicant a Class P Liquor License for the Premises. SECTION 3: FEE SCHEDULE. Section 1, titled "Fee Schedule," of Chapter 18, titled "Schedule of Fees," of Title 4, titled "Business Regulations," of the City Code is hereby amended further to read as follows: "4-18-1: FEE SCHEDULE: Section Fee Description Number Term Fee New 4-4-5A License Fees and Number Class P 1 41 1 Annual $3,630.00 1 $1,815.00 [The remainder of the Fee Schedule is unchanged.]" [Deleted text is struck through; inserted text is bold and double underlined.] 1 Attachment 1 Page 2 of 10 SECTION 4: SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT ATTEST: CITY CLERK MAYOR Published in pamphlet form this Approved as to form: day of , 2016. DEPUTY CITY CLERK Peter M. Friedman, General Counsel DP -Ordinance Add One Class P Liquor License for Starbucks Coffee 413440 1427 Lee Street #38247715_v2 [Deleted text is struck through; inserted text is bold and double underlined.] 2 Attachment 1 Page 3 of 10 Form for Corporations CITY OF DES PLAINES APPLICATION FOR LICENSE UNDER DES PLAINES LIQUOR CONTRO. ORDINANCE TO: Liquor Control Commissioner. The undersigned hereby makes application for the issuance of a license to engage in the business of selling alcoholic liquors, as indicated hereafter. 1. Applicant's corporate name COFFEE HOUSE HOLDINGS, INC. Doing business ar STARBUCKS COFFEE #13440 3.2003 2. Location of place of business for which licensers sought: (A) 1427 LEE ST. DES PLAINES, IL 60018 MOM address by Haat sod amber) (B) Hours of operation. Mon -Sat: Sate-lOpm; Sun: 6am-9ptn Phone. (847) 298-5270 3. Date of incorporation 04/15/2009 : Under laws of State of WA (Attach a copy of the most recent State of Illinois Domestic Corporation Annual Report.) Name of Registered Agent: ILLINOIS CORPORATION SERVICE C Address. 8Q1 ADLAI STEVENSON DRIVE SPRINGFIELD, IL 62703 Phone Number 4. Classification of licenses being applied for Class A (Tavern Liquors Dealers License --seat 250 people or Iess) Class A-1 (Tavern License — seat 251 to 500 people) Class A-2 (Tavern License — seat more than 500 people) Class AB (Tavern and Bulk Sale on and off premises — seat 250 people or less) Class AB -1 (Tavern and Bulk Sale — seat 250 to 500 people) Class AB -2 (Tavern and Bulk Sale — seat over 500 people) Class B (Bulk Sales Dealers License — No consumption on premises) Class 3-1 (Bulk Sales, Liquor not primacy product) Class C (Club Liquor License) Class E (Restaurant and Dining Room License — seat over 50 people) Class F (Restaurant, Beer Only) Class G (Banquet Hall) Class H-1 (Restaurant, Beer and Wine Only) Class H-2 (Bulk Sale, Beer and Wine Only) Class 1 (Religious Society License) Class J (Special 4 am Liquor License Class A License Required) Class K (Government Facility. License) Class L (Wine Only -On and Off Premises — wine bar with bottle sales) Class M (Gas Station with Mini Mart) Class N (Casino Liquor License) Class 0 (Casino Special Occasion. License) 5. State names -of directors and officers, and indicate the percentage of stock owned in applicant corporation, if any. (Note: If more than three directors, attach separate sheet with required information for additional directors.) (A) President CLARICE TURNER Percentage of stock owned 0 56 Have you ever plead guilty, been found guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State, County or Municipal law ordinance? NO If Yes, attach additional sheet identifying charge, date of finding, Court name ana Branch and case docket number. Attachment 1 Page 4 of 10 (B) Attach a copy of the currant Alcohol Awareness Certification. Do you participate in the operation of the business? NO If "Yes", state in detail the nature of your participation. N/A (Attach Confidential Information Forms) Vice President MICHAEL MALNGA Percentage of stock owned 0 Have you ever plead guilty, been found guilty. received supervision, plead nolo contendere (no contest) to any felony under any Federal, State, County or Municipal law ordinance? NO If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number. Attach a copy of the current Alcohol Awareness Certification. Will yon participate ht the operation of the business? NO If "Yes", state in detail the nature of your participation. N/A (Attach Confidential Information Forms) (C) Secretary SOPHIE HAGER HUME Percentage of stock owned 0 Have you ever plead guilty, been found guilty, received supervision, plead nolo contendere (no contest) to any felony tinder any Federal, State, County or Municipal law ordinance? NO If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number. Attach a copy of the current Alcohol Awareness Certification. Will you participate in the operation of the business? NO If "Yes", state in detail the nature of your participation. N/A (Attach Confidential Information Forms) SEE ATTACHED FOR ADDITIONAL OFFICERS • 6. List below persons or corporations owning 5% or more of the stock of the applicant, other than those named in answer to question 5. State the percentage of stock so owned. STARBUCKS CORPORATION Percentage of stock owned 100 95 Percentage of stock owned Percentage of stock owned 9'0 (Attach Confidential Information Forms) 7. Does applicant own premises for which license is sought? NO If not, when does applicant's lease expire? MAY 2017 8. Is the location of the applicant's business for which license is sought within one hundred (100) feet of any church, school, hospital, home for aged or indigent persons or for veterans, their wives or children, or any naval or military station, as defined by ordinance of this City? NO 9. Is any law enforcing official.. Mayor, Alderman, Member of a City Commission or Board, or any President or member of a County Board directly or indirectly interested in the business for which license is sought? NO If answer is "Yes", give particulars N/A 10. Is or will the business be conducted by a Manager or Agent? YES If answer is "Yes", complete attached Manager's supplemental sheet for each manager. Attachment 1 Page 5 of 10 11. Has any officer or director of applicant corporation, or any stockholders, owning in this aggregate more than five percent (5%) of the stock of such corporations, ever plead guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State, County or Municipal law or ordinance? NO if Yrs, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number. 12. Has any officer or director of said corporation, or any stockholders owning in the aggregate more than five percent (5%) of the stock of such corporation, ever plead guilty to or been found guilty of a violation of any Federal, State, Conntyr or Municipal, liquor laws or ordinance, NO If so, give name of person so convicted, court, date of offense and the ot%nse. N/A 13. Has any officer or director of said corporation, or any stockholders owning in the aggregate more than five percent (556) of the stock of such corporation, n, ever plead guilty to or been found guilty under any federal, State, County or Municipal law or ordinance of being the keeper of a house of ill tuna; or of pandering or any other crime or misdemeanor opposed to decency or morality? NO R so, give name of person so convicted, stating date and the offense N/A 14. Has the applicant corporation or any Officer, Manager, or Director of said corporation, or any stockholders owning in the aggregate more than five percent (5%) of the stock of such corporation, made application fora similar license for this period for any premises other than those described above? YES If so. give name of applicant, location of premises, date and disposition of appiicatian SEE ATTACHED LIST OF IL LOCATIONS 15. Has any license previously issued by Federal, State, or local authorities to the applicant corporation or to any officer, manager, or director of said corporation, or any stockholder or stock holders owning in the aggregate more than five percent (5%) of the stock of such corporation, been revoked? NO if so, give name of licensee and state reasons for and date of revocation N/A 16. List any person identified in this application who is currently certified by any alcohol awareness training program: Attach copies of all certificates. (Certificates must be kept on premises) Complete the supplementary Manager's fu iu for each person identified above who has not previously answered these questions. (Attach Confidential Information Forms for Each) 17. I (We) acknowledge that any change in address, ownership or management must application must be updated and signed at that time. (Signore Required) AFFIDAVIT 7:1dty that the STATE OF ILLINOIS COUNTY OF COOK S.S. The undersigned swears (or affirms) that I (we) have read and understand the liquor code of the City of Des Plaines and that the corporation in whose name this application is made wall not violate any of the ordinances of the City of Des Plaines or the laws of the State of Illinois or of the United States of America, in the conduct of the place of business described herein and that the statements contained in this appbcation are hue and correct to the best of our knowledge and belief. Mt Alcohol Awareness trained and background checked manager shall be on duty at all times when the business sells alcohol. I further understand and acknowledge that any false statements in this application m . - t m the denial of this application, orrevocation of any liquor license issued pursuant to this application. Snbscl day of Public' de President Secretary Page 6 of 10 SUPPLEMENTARY MANAGERS FORM Will the business be conducted or supervised by a Manager or Agent? Yes If answer is "Yes," the following questions must be answered by such Agent or Manager: 1. Name 2. Have you ever plead guilty to or been found guilty of any felony under the Criminal Code of Illinois? k 3. Have you ever plead guilty to or been found guilty of any felony under any Federal, State, County or Municipal law ordinance of being the keeper of house of ill fame: or of pandering, or of other crime or misdemeanor opposed to decency and morality? PO If so, give dates and state the offense 4. Have you ever plead guilty to or been found guilty of a violation of any Federal, State, County or Municipal Liquor law or ordinance since if so, give dates and state the offense P 3Pat S. Have you ever plead guilty, been found guilty, received supervision, plead nolo contendere (no contest) to any felony under any Federal, State. County or Municipal law ordinance? '1%.S0 If Yes, attach additional sheet identifying charge, date of finding, Court name and Branch and case docket number. 6. Has any license previously issued to you by State, Federal or local authorities been revoked If so, state reasons therefore and date of revocation 7. Attach a copy of the current Alcohol Awareness Certification. R. Attach Confidential information Form I swear (or affirm) that 1 will not violate any of the ordinances of the City of Des Plaines or the laws of the State of Illinois or the laws of the United States of America, in the conduct of the place of business described herein, and that the statements made by me herein are true and correct to the best of my knowledge and belief. Subscribed and sworn t before me Ihis day pf WO 20 h Put tic Notary Public Seal "OFFICIAL SEAL" Ewa Lamacz Notary Public, State of Illinois My Commission Expires 6/30/2019 Attachment 1 /Age 400"' mesiMR stager Page 7 of 10 CORP/LLC - File Detail Report Page 1 of 1 CORPORATION FILE DETAIL REPORT JESSE WIIITE SECRETARY OF STATE Entity Name COFFEE HOUSE HOLDINGS, File Number INC. 68100917 Status ACTIVE Entity Type CORPORATION Type of Corp FOREIGN BCA Qualification Date 11/08/2011 State WASHINGTON (Foreign) Agent Name ILLINOIS CORPORATION Agent Change Date 11/08/2011 SERVICE C Agent Street Address 801 ADLAI STEVENSON DRIVE President Name & Address CLARICE TURNER 2401 UTAH AVE S SEATTLE WA 98134 Agent City SPRINGFIELD Secretary Name & Address SOPHIE HAGER HUME 2401 UTAH AVE S SEATTLE WA 98134 Agent Zip 62703 Annual Report Filing 00/00/0000 Date Return to the Search Screen Duration Date PERPETUAL For Year 2015 Purchase Certificate of Good Standing (One Certificate per Transaction) BACK TO CYBERDRIVEILLINOIS.COM HOME PAGE htil,ikgs.gov/corporatellc/CorporateLlcController Page 8 W14/2015 YEAR OF: 2014 STATE OF ILLINOIS CORPORATION! File Prior to: 1011/2014 FOREIGN CORPORATION ANNUAL REPORT FILE 4: 68100917 PLEASE TYPE OR PAINT CLEARLY IR SLACK INK NOTES A change in the Registered Agent andior Registered O;Pico Mass only be effected by filing Form BCA -5.10//5.20. if there have been any changes In items 6 or 7a, Form BCA -14.30 Tryst bcompleted and submitted in the same envelope, Corporate Mame; COFFEE }LOUSE HOLDINGS, INC. Registered Agert ILLINOIS CORPORATION SERVICE COMPANY Registered Office: 801 ADLAI STEVENSON DRf1/E City. IL, ZIP Cdde: SPRINGFIELD, IL 62703-4261 2, Principal Address of Corporation:. 2403 Utah Ave S Seattle, WA 98134 Street , 3a. Siete or Country of incorporation: WASHINGTON County: SANGAMON City 3b. Date Qualified To Do Business in •Illinois: 11/08/2011 Month pay Year 4. Names and Addresses of Officers and Directors: NOTE: The names and addresses of ALL officers acid directors must be entered In ttils item. aftECEWED OCT 2 3 2014 JESSE WHITE SECRETARY OF STATE OFFICE i NAME President I CLARICE TURNER Secretary 1 SOPHIE EAGER HUME •Treasurer , Drew Woi(i' NUMBER & STREET CITY STATE ZIP 2401 Utah Ave S Seattle, WA 98134. 2401 Utah Ave S Seattle, WA 98134 2401 Utah Ave S Seattle, WA 98134 } D •CLAR10ETURNER. 2401 Utah Ave S Seattle, WA 98134 Director MICHAEL MALANOA 2401 Utah Ave S Seattle,WA 98134 Director 5: it 51% :or mote otst;ick is owned by a minority or :e nate, please heck epproprlet 6: Number of shares authorized and Issued (as of 1'130/14 box: Mb/hooray Owned O Female Owned 'CLASS- SERIES . PAR VALUE NUMBER AUTHORIZED NUMBER ISSUED COMMON .00100 1.000 100.000 IMPORTANT: '0 the amount in item 8 or 7a lifters from the Secretary of Stales records. Form BCA 14.30 must be completed. 78 7b. Amount of Paid•in Capita! (as of )?./30/14 ): $ 100 Paid -in Capital on record with SeFretary of St By j Any Airth .°racers Signattfr item 8 Must Be Signed, e: $ 100 ice pres, secretary -due irr ft"1 11,4 Date, RETURN TO: Jesse White, Secretary of State Department of Business Services • 501 S. Second St. • Springfield, IL. 62756 217-782-7808 • www.cybetdriveiliinots.carn (Paid -In Capital reflects the sum of the Stated Capital and Paid -in surplus ac- counts') e-counts') tfides the penalty' of *jury an d as an authorized officer, l declare thatthIS annual report, pursuant to 4 r0vision5 of the Business Gtxporatl+on Act, has been examined by me and ts, to the treat of my know{edge and belief, true. correct and canplete. Please Complete Reverse Side of This Report PRESIDENT ClariceTurner SECRETARY Sophie huger Hume IF TI4E ABOVE OFFICERS' NAMES ANO ADDRESSES ARE MIS51NG 011 tfAVE CHANGED, ENTER ONLY THE ADDITIONS OR CORRECTIONS BELOW. PRESIDENT SECRETARY Name $ireetAddress '.','Sy Sate Pile MP Cade Name 57aat Address. LAS. Snag Printed by authority of the State of Illinois. October 2008 — 2.SM — C 288.5. 2fP Cade Attachment 1 Page 9 of 10 {item 9 OR 10a OR 1 Oft: "Whichever is applicable,.MtfSTbe comptated ) 9. Amounts stated in parts (a) through ((I) below are given for the 12.rnonth period ending 29 September 2013 Day Month Year Value of the property I9ross assets: tai mem by thtt txxporattor.., what -ever located: --_ (al .$ 19.706.055 (b) of the oerporah0n located vrithtn the Slate of ilrinois:..... (b1 S. 8,245 237 Gros amount pr busineee transectedby rha caporm:oa: (c) everyc4nere tar me. above period:.._,_......_ (c) $ 28 093.821 (dt at orfrom plax= or :asides& iniiiinoisfcrMe above patted :............................. W..._.... q• $ 9.409.462 ALLOCATION FACTOR b d .. 0.369346 a + c 6 decimalplaces Enter this figure on line 11b below. l oa. 3 AL :property of the Corporation is.iocated in Illinois and ALL business of the Corporation is transacted at or from places of business in Illinois. lob. O The Corporation elects to pay frandhisetax on the basis of 100% of its total Faid-in Capital. ALLOCATION FACTOR 1.00000 (Enter this figure on line 1 1 b below.) STOP: item 9 or 10 must be completed before continuing to Item 11. 11. ANNUAL FRANCHISE TAX AND FEES 11aTOTAL PAtD.lN CAPITAL (Enter amount from Item 7a; �f if late, enter the greater of 7a or 7b.) alb; ALLOCATION FACTOR (Enter from Item 9 o Item 10,) 11.c. ILLINOIS CAPITAL (Multiply line 11a by line 11b.) a.I 100 b- 0.3 a. i 36.9346 110 Multiply line 11c by .001 (Round to nearest cent.) 1dl.:10.04 0182. 'ANNUAL FRANCHISE TAX (Enter amount from ilrie di, but not less than $25.) d2.,.25 lief. if Annual" Report is fain, Mititiply line ei2 by .10 of 1.I lr�r 11e2. If Annual Franchise Tax is late, multiply:line d2 by .02 foreacii month I VI late or part thereof (minimum $1) .- !e2 11ea INTEREST & PENALTIES (Add lines el and e2.) . %f. lit ANNUAL REPORT FILING FEE ($75) 1.1g TOTAL ANNUAL FRANCHISE TAX, FEES, INTEREST, PENALTIES DUE (Add fine d2 + line e3 4- line f.) MAKE CHECKS PAYABLE TO ILLINOIS SECRETARY Of STATE. (Place corporate file number on cheek.) + 75.00 J11pi IMPORTANT !f there have been changes in Items 6 or 7, Font BGA 14.30 must` be executed and submitted with this Annual Report En the same envelope. Printed by authority afthe State of Illinois. October 20430 — 2.5M — C 266.5 Attachment 1 Page 10 of 10 4PDES PLAINES ILLINOIS CONSENT AGENDA #2 & 2A. PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org MEMORANDUM Date: December 14, 2015 To: Mike Bartholomew, MCP, LEED-AP, City Manager From: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering WV Timothy Watkins, Assistant Director of Public Woiks and Engineering 7 -ii Subject: Northwest Water Commission Conveyance Improvements — Environmental Engineering Services Issue: Pursuant to the easement agreement between The City of Des Plaines and Commonwealth Edison Company, the City has to retain the services of an environmental consultant to oversee the construction on behalf of ComEd. Analysis: As part of the Northwest Water Commission alternative water supply project, the City negotiated an easement with ComEd to install the 24" diameter water main from the Northwest Water Commission to the City's Central Road pump station. One the conditions of the agreement was that the City is required to hire an environmental consultant to oversee the project. We requested and received a proposal from AECOM, ComEd's approved consultant for these services. This will provide a resident engineer, to oversee the improvement project on behalf of the City and ComEd. Due to the technical nature of this service and ComEd's strict requirements, we are unable to perform this with in-house staff. Recommendation: We recommend approval of the contract with AECOM, 100 South Wacker Drive, Suite 500, Chicago, Illinois 60606-4014, in the amount of $30,000. Source of funding will be budgeted Water Fund, Professional Services (500-00-580-6000). Attachments: Resolution R-2-16 Exhibit A —Contract Page 1 of 11 CITY OF DES PLAINES RESOLUTION R - 2 - 16 A RESOLUTION APPROVING AN AGREEMENT WITH AECOM TECHNICAL SERVICES, INC., FOR ENVIRONMENTAL CONSULTING SERVICES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, on January 22, 2013, the City Council approved Resolution R-17-13, which authorized the City to establish a connection to the Northwest Water Commission's ("NWC") water system to provide an emergency water supply to the City; and WHEREAS, to establish a connection to the NWC's water system, a water main must be installed from the NWC water system to the City's Central Road Pumping Station reservoir ("Conveyance Line"); and WHEREAS, the City desires to procure the services of an environmental consultant to oversee the installation of the Conveyance Line ("Services"); and WHEREAS, the City has appropriated funds in the Water Fund for use by the Department of Public Works and Engineering during the 2016 fiscal year for professional services related to the installation of the Conveyance Line; and WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code of the City of Des Plaines and the City's purchasing policy, the City Council has determined that procurement ofthe Services does not require competitive bidding because the Services require a high degree of professional skill where the ability or fitness of the individual plays an important part; and WHEREAS, the City solicited a proposal from AECOM Technical Services, Inc. ("Consultant"), for the performance of the Services, and Consultant submitted a proposal to perform the Services on a time and material basis and in the total estimated amount of $27,004; and WHEREAS, the City desires to enter into a contract with the Consultant for the performance ofthe Services ("Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with Consultant; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: 1 Page 2of11 SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the City Manager and City Clerk to execute and seal, on behalf of the City, the final Agreement only after receipt by the City Clerk of at least two executed copies of the Agreement from Consultant; provided, however, that if the City Clerk does not receive such executed copies of the Agreement from Consultant within 60 days after the date of adoption of this Resolution, then this authority to execute and seal the Agreement shall, at the option of the City Council, be null and void. SECTION 4: AUTHORIZATION OF EXPENDITURE. The City Council hereby authorizes the City Manager to spend an amount not to exceed $30,000 for the Services under the Agreement with Consultant. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. [SIGNATURE PAGE FOLLOWS] 2 Page 3of11 PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Approving Contract with AECOM Technical Services Inc for Observation Services #38248099_v2 3 Page 4of11 A=COM December 22, 2015 Mr. Timothy Watkins Assistant Director of Public Works & Engineering City of Des Plaines 1111 Joseph Schwab Road Des Plaines, IL 60016 VIA ELECTRONIC MAIL: twatkins@desplaines.org AECOM 100 South Wacker Drive Suite 500 Chicago, IL 60606 vwvw.aecom.com Re: Proposal for Spoil Waste Management Oversight Northwest Water Commission Conveyance Project DesPlaines, Illinois Dear Mr. Watkins: 312 939 1000 tel 312 939 4198 fax AECOM Technical Services, Inc. (AECOM) is pleased to present this proposal to the City of DesPlaines to perform waste management oversight for the Northwest Water Commission Conveyance Project. This proposal was prepared following a request by the City of DesPlaines (email dated December 8, 2015) and a review of documents of the planned work provided to AECOM by the City of DesPlaines on December 9, 2015. This proposal details the items and the costs associated with the performance of the waste management spoil manifesting. Scope of Work As part of the City of DesPlanes Northwest Water Commission Conveyance Project, an estimated 3,500 cubic yards of excess soil will be generated during trench excavation (construction activities) on a section of ComEd property. As per the executed easement agreement, a ComEd Consultant of Choice (COC), is required to provide oversight and disposal manifesting of material generated during excavation activities within their property. As part of the Scope of Work, AECOM proposes to complete the following items: Item 1 ComEd Landfill Approval Item 2 Safe Work Plan Item 3 Load Oversight and Manifesting Item 4 Reporting Further details regarding the items required to complete the scope of work are provided below. Item 1 — ComEd Landfill Approval Soil analytical data (collected by City of DesPlaines subcontractor Berger Excavating Contractors, Inc. (Berger)) will be submitted to Waste Management — Countryside Laraway Landfill or Advanced Disposal —Zion Landfill (ComEd approved Subtitle D landfills) in order to obtain approval and manifests to dispose of project related material. Following further discussion with the City of DesPlaines, a particular landfill will be selected prior to submitting soil analytical data. Review of the analytical data provided by the City of DesPlanes indicated that the soils sampled show concentrations below the Tier 1 Soil Remediation Objectives for the Construction Work scenario. However, there are constituents who's reporting limits that exceed the Tier 1 soil migration to groundwater exposure route. Based on this review, the soils are appropriate to use as backfill on-site but must be properly managed for disposal purposes. Exhibit A Page 5 of 11 A=COM Mr. Tim Watkins December 22, 2015 Page 2 of 3 Item 2 — Safe Work Plan Prior to starting the field activities, AECOM will prepare a project -specific Safe Work Plan (SWP). The SWP will be prepared in accordance with applicable OSHA standards specifically centered on working around construction equipment. Each subcontractor will be responsible for the health and safety of their own employees. AECOM will participate in any on-site kickoff meeting and any daily tailgate safety meetings. Item 3 —Load Tracking and Manifesting An AECOM engineer/environmental scientist (field staff) will be onsite to oversee loading of soil material during construction activities. AECOM field staff will document material loaded and removed from the site on a daily tracking form. Information that will be documented includes, but will not be limited to the following: • Material source • Haulage company name and truck number • Manifest number • Date and time of loading and departure from site • Soil classification AECOM field staff will manifest (as "Agent for ComEL)" as such pertains to waste management) loads of soil excavated from within the ComEd property for appropriate off-site disposal. Berger (subcontractor to the City of DesPlaines) will transport and dispose of spoil materials (soil) generated during construction activities. Berger will also provide the copies of the completed waste manifests and landfill tickets to AECOM daily. Item 4 — Rep orting As required by ComEd in relation to material removed from their properties, AECOM will complete the ComEd waste tracking form and submit to ComEd on a monthly basis. Schedule AECOM will initiate tasks associated following the notice to proceed (NTP) and confirmation of schedule by the City of DesPlanes. Costs and Terms/Conditions The estimated costs are detailed below — AECOM proposes to perform the work described above on a time and materials (T&M) basis under the attached General Conditions (Attachment A). The total estimated cost is $27,004, which includes $25,104 in labor costs and $1,900 in other direct costs. Exhibit A Page 6 of 11 Total AECOM Labor $25,104 Other Direct Costs $1,900 Total AECOM Labor, Other Direct Costs and $27,004 Subcontractor Costs AECOM proposes to perform the work described above on a time and materials (T&M) basis under the attached General Conditions (Attachment A). The total estimated cost is $27,004, which includes $25,104 in labor costs and $1,900 in other direct costs. Exhibit A Page 6 of 11 A=COM Mr. Tim Watkins December 22, 2015 Page 3 of 3 Limitations AECOM made the following assumptions based on information provided and conversations with the City of DesPlaines in the development of this scope of work: • AECOM field personnel will be required onsite for no more than 20 days. • Excavation, loading, transporting, and disposing of soils is to be completed by the lead contractor, Berger. • No material generated from other land owners will be managed by AECOM as part of this proposal. • The City of DesPlaines or its subcontractors will install surveyed delineation markings clearly demarcating the extents of property ownership. • Additional soil sampling costs are not included. Following a review of soil analytical data by ComEd and the ComEd approved landfill, additional soil data may be requested. AECOM will submit a separate proposal in relation to additional soil sampling if this task is determined to be required. • A minimum of 36 hours' notice will be required before AECOM field staff can be mobilized to Site. Additionally, the number of day's onsite may increase depending on the final schedule. If additional days for oversight are needed, the additional activities will be billed on a T&M basis and will only occur following approval from City of DesPlaines. AECOM looks forward to providing our services to the City of DesPlaines during this phase of work. If you have any questions or require additional information, please do not hesitate to call Adam Lock at (312) 577-7448 or myself at (312) 577-7409. We appreciate the opportunity to submit this proposal. Sincerely, AECOM Technicial Services, Inc. David Meiri, Ph.D., CGWP Vice President Attachment cc: Adam Lock, AECOM Project File C:lUserslkdcamilluccilAppDatalLocallTempl2wgvz32y1DesPlaines Spoil Waste Management_122215.docx Exhibit A Page 7 of 11 A=GOM Commercial Terms Time and Materials Agreement Effective January 1, 2013 SCOPE OF SERVICES — AECOM Technical Services, Inc., referred to herein as "AECOM", will perform the services described in its Proposal, or, in the absence of a proposal, as defined in writing and approved by AECOM and Client, referred to herein as "Services" in accordance with the following "Commercial Terms". These services shall be performed on a Time and Materials basis. BILLING RATES STAFF - Charges for all professional, technical and administrative personnel directly charging time to the project MIl be calculated and billed on the basis of the following staff category hourly "Billing Rates". Billing Rates are in U.S. dollars, net of all applicable taxes, duties, fees and related charges, and include fringe benefits, burden and fee. CATEGORY RATE/HOUR Clerk/Reproduction $55.00 Field Technician/Project Admin. $69.00 Sr. CADD Designer $79.00 Engineer/Scientist $85.00 Senior Engineer/Scientist $96.00 Project Manager (Level 1) $108.00 Project Manager (Level 2) $122.00 Senior Project Manager $136.00 Lead Consultant/Director $149.00 Vice President $161.00 National Technical Expert $187.00 AECOM may revise these rates annually. All staff personnel have been classified in the above staff categories based on discipline skills, education and experience level. All travel, to a maximum of eight hours per day, will be charged at the Billing Rates. Billing Rates are based on a forty -hour work week. Overtime hours for exempt employees (non -hourly) will be charged at the standard Billing Rates. Overtime hours of non-exempt (hourly -non -supervisory) employees are charged at 130% of the Billing Rates. LITIGATION SUPPORT - In the event that AECOM's employees are requested by Client to give expert or witness testimony or otherwise participate in a judicial or administrative proceeding involving the Client at any time, Client shall compensate AECOM at 150% of the Billing Rate, including preparation time, and shall reimburse AECOM for all out of pocket costs as provided herein. OTHER DIRECT COSTS - "Other Direct Costs" are all costs and expenses incurred by AECOM directly attributable to the performance of Services together with a ten percent (10%) fee. Other Direct Costs include subcontracts, materials, shipping charges, special fees, permits, special insurance and licenses, outside computer time, and miscellaneous costs. Travel and travel -related expenses and equipment purchased for a project with advance authorization are computed on the basis of actual cost plus a five percent (5%) fee. All other intemal expenses (reproduction, telephone, facsimile, etc.) will be charged as five percent (5%) of labor cost. INVOICING AND PAYMENT - Invoices will be issued monthly or twice per month at AECOM's option. Invoices will include a listing of staff categories, hours worked, rates, and the Other Direct Costs. Invoices may be sent electronically at AECOM's discretion. Any variance from this invoice format will be completed at the client's expense. Payments can be made by electronic funds transfers to the routing number listed on the invoice or manually to the address appearing on the invoice due upon receipt. Invoices will be paid within 45 days after receipt by Client. If there is a disputed amount on an invoice, Client agrees to pay all undisputed amounts in the forty-five (45) day period. ESTIMATES OF COSTS AND SCHEDULES - AECOM's estimates of costs and schedules are for Client's budget and planning assistance only. Cost and schedule estimates are based on AECOM's best judgment of the requirements known at the time of the proposal and can be influenced favorably or adversely by Client needs and other circumstances. AECOM will endeavor to perform the Services and accomplish the objectives within the estimated costs and schedule, but in no event shall AECOM's estimate be interpreted as a not -to -exceed or fixed price. In the event AECOM is required to exceed its original estimate for any reason, the Client may wish to (1) redefine the scope of Services in order to accomplish Client's budget objectives, or (2) terminate Services at a specific expenditure level. If option (2) is chosen, AECOM will tum over all information to the extent completed at the authorized level without further obligation or liability to either party except payment for Services performed. Notwithstanding any other terms to the contrary, AECOM shall be entitled to a change order for additional compensation or additional time to perform its work, in the event that work outside the Services is requested or required to be performed by AECOM, or in the event that the A=COM Environment Service Line Exhibit A Page 1 of 2 Form 103B (01/13) Page8ofll assumptions underlying AECOM's proposal prove to be different from the facts actually encountered by AECOM during the performance of the Services. AGREEMENT- These Commercial Terms Form 103B (01/13) and the attached General Conditions Form 102 (01/13) govem the performance of the Services and rights and obligations of the parties. AECOM Environment Service Line Exhibit A Page 2 of 2 Form 103B (01/12) Page 9 of 11 AECOM General Conditions Effective January 3, 2012 1. ACCESS. Client grants or shall obtain for AECOM Technical Services, Inc. ("AECOM") and its subcontractors authority to enter the property upon which AECOM's Services are to be performed ("Site"), at Client's expense. 2. CLIENT INFORMATION. Client understands that AECOM is relying upon the completeness and accuracy of information supplied to it by Client and others in connection with the Services without independent verification. Client agrees to advise AECOM of the existence of any known hazardous substances, wastes or conditions affecting the Site or the Services to be performed hereunder. 3. STANDARD OF SERVICES AND WARRANTY. AECOM agrees to perform its services as described in the applicable Proposal ("Services") in accordance with the generally accepted standards of professional practice, care, and diligence practiced by recognized consulting firms in performing services of a similar nature in the United States at the time the Services are rendered. The Services may involve the use of tests, calculations, analysis and procedures which are in a state of change and refinement. Client recognizes that projects involving hazardous waste sites may not perform as anticipated even though the Services are performed in accordance with the required level of care. Given the difficulty in predicting the environmental condition of a site based upon limited sampling and investigative activity, Client recognizes that any statements, opinions and conclusions contained in reports and other documents prepared and/or issued by AECOM are only meant to give approximations of the environmental condition of the Site limited to the particular contaminant(s) and/or environmental issues actually targeted by AECOM's investigation and the portions of the Site actually investigated, sampled or tested by AECOM. AECOM shall, for the protection of Client, request from all vendors and subcontractors from which AECOM procures equipment, materials or services, guarantees which will be made available to Client to the full extent of the terms thereof. AECOM's responsibility with respect to such equipment, services and materials shall be limited to the assignment of such guarantees and rendering assistance to Client in enforcing the same. Subject to Section 13, AECOM warrants that, if any of its completed Services fail to conform to the above standard, AECOM will, at its expense and provided AECOM is notified of such defective Services within one year of the completion of the Services, either perform corrective Services of the type originally performed as may be required to correct such defective Services or refund to Client the amount paid to AECOM for the defective Services. Except as provided in this Section, AECOM makes no other warranty, express or implied, and shall have no other liability to Client for defective Services, whether caused by error, omission, negligence or otherwise. 4. CONFIDENTIALITY. "Confidential Information" means all technical, economic, financial, pricing, marketing or other information that has not been published and/or is not otherwise available to members of the public and includes, without limitation, trade secrets, proprietary information, customer lists, scientific, technical and business studies, analyses, processes, methods, procedures, policies and information. In the event that either party discloses Confidential Information to the other party in connection with this contract (excluding AECOM's Work Product that is delivered to Client or others hereunder), the party receiving such Confidential Information agrees to hold as confidential and to not disclose to others the Confidential Information for a period of ten (10) years from the date of disclosure. These restrictions shall not apply to information that (i) the parties had in their possession prior to disclosure; (ii) becomes public knowledge through no fault of the receiving party; (iii) the receiving party lawfully acquires from a third party not under an obligation of confidentiality to the disclosing party; (iv) is independently developed by the receiving party; or (v) is required to be disclosed by law or court order, including, without limitation, the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. Client agrees that AECOM may use and publish Client's name and a general description of the Services provided to Client in describing AECOM's experience and qualifications to other clients and potential clients. 5. WORK PRODUCT. "Work Product" consists of all reports, notes, laboratory test data and other information prepared by AECOM for delivery to Client. Client shall have the right to make and retain copies and use all Work Product; provided, however, such use shall be limited to the particular Site and project for which the Work Product is provided. Client may release the Work Product to third parties at its sole risk and discretion; provided, however, AECOM shall not be liable for any claims or damages resulting from or connected with such release or any third party's use of the Work Product. 6. INSURANCE. AECOM shall maintain Workers' Compensation and Employer's Liability insurance in accordance with requirements of the state in which the Services are being performed, Commercial General Liability insurance with a limit of $1,000,000 per occurrence and in the aggregate for bodily injury and property damage, Automobile Liability insurance including owned and hired vehicles with a limit of $1,000,000 per occurrence and in the aggregate for bodily injury and property damage, and Professional Liability (errors and omissions) insurance with a limit of $1,000,000 per claim and in the aggregate. 7. INDEMNITY. AECOM shall indemnify, defend and hold harmless Client, its officials, officers, directors, agents employees and affiliated and parent companies against claims, demands and causes of action of third parties (including reasonable attorneys fees and costs of defense) for bodily injury, disease or death, and damage of property related to the performance of Services to the extent caused by the negligence or willful misconduct of AECOM. Client shall indemnify, defend and hold harmless AECOM, its officers, directors, agents employees and affiliated and parent companies against claims, demands and causes of action of third parties (including reasonable attorneys fees and costs of defense) for bodily injury, disease or death, and damage of property arising during the performance of this Agreement to the extent caused by the negligence or willful misconduct of Client. 8. PAYMENT & CHANGES. Invoices will be issued monthly or twice per month at AECOM's discretion, itemizing the staff categories, hours worked, rates, and the Other Direct Costs. Invoices may be sent electronically at AECOM's discretion. Copies of supporting documentation will be provided upon Client's request. Payments can be made by electronic funds transfers to the routing number listed on the invoice or manually to the address appearing on the invoice due within forty-five (45) days after receipt of an invoice by Client. Notwithstanding any other provisions of the Agreement to the contrary, AECOM shall be entitled to additional compensation for work in the event that AECOM experiences any increases in costs due to changes in AECOM's scope of work from that included in AECOM's original proposal or for additional work requested by client or changes in the Environment Service Line Exhibit A Form 102 (01/12) Page 10 of 11 manner or method of performance of work or due to changes in schedule or circumstances not solely caused by AECOM. AECOM shall be compensated for all such additional work either (1) as previously agreed in writing by the parties; or (2) on a time and materials basis in accordance with AECOM's then current standard commercial rates. Notwithstanding any other provision of this Agreement, AECOM shall not perform, and shall not be compensated for, any additional work without the prior written approval of Client. 9. REMEDIES. Neither party, nor their parent, affiliated or subsidiary companies, nor the officers, directors, agents, employees or contractors of any of the foregoing, shall be liable to the other in any action or claim for incidental, indirect, special, collateral, consequential, exemplary or punitive damages arising out of or related to the Services, including without limitation, loss of profits, loss of opportunity, loss of production, or loss of use. Any protection or limitation against liability for any losses or damages afforded any individual or entity by these General Conditions shall apply whether the action in which recovery of damages is sought is based upon contract, tort (including, to the greatest extent permitted by law, the sole, concurrent or other negligence, whether active or passive, and strict liability of any protected individual or entity), statute or otherwise. To the extent permitted by law, any statutory remedies inconsistent with these terms are waived. 1Q. ENVIRONMENTAL CONDITIONS. Client shall provide (or cause the Site owner to provide) AECOM with the identity and location of all known subsurface facilities and obstructions on the Site. Client agrees to waive any claims against AECOM for damages to subsurface facilities or obstructions that are not accurately identified or located by Client or others. Client assumes responsibility for air, subsurface and/or ground pollution and environmental impairment from toxic substances or hazardous materials existing at the Site. 11. INDEPENDENT CONTRACTOR. AECOM's Services are performed as an independent contractor. 12. FORCE MAJEURE. AECOM shall have no liability for any failure to perform or delay in performance of the Services caused by circumstances beyond its reasonable control, including, but not limited to, strikes, riots, wars, acts of terrorism, disease, floods, fires, explosion, acts of nature, acts of government,labor disturbances, acts of Client or Client's other subcontractors and/or contractors, delays in transportation or inability to obtain material or equipment. The Client's exercise of any right it has under this these General Conditions shall not constitute a force majeure. 13. LIMITATIONS OF LIABILITY. To the greatest extent allowed by law, Client agrees that AECOM's aggregate liability to Client and others for any and all injuries, claims, demands, losses, expenses or damages, of whatever kind or character, arising out of or in any way related to this Agreement, the Services or the Site, shall be limited to the lesser of $50,000 orthe total amount of compensation received by AECOM hereunder. The parties agree that in any dispute over the terms of this Agreement or any issue arising under this Agreement, they will make a good faith effort to resolve the matter without litigation. Such efforts shall include, but not be limited to, a meeting(s) attended by each party's representative(s) empowered to resolve the dispute. The parties agree that before either party commences an action against the other party, they will consider the use of alternate forms of dispute resolution, including mediation (or arbitration if both parties agree to arbitrate the dispute). Pending the outcome of such dispute resolution, both parties shall take immediate steps to mitigate any damages. Until such time as the dispute is resolved, AECOM reserves the right to suspend its Services hereunder and shall so timely notify Company. 14. OWNERSHIP OF WASTE. "Pre -Existing Waste" is any hazardous or non -hazardous wastes, substances or materials existing on the Site prior to the date that the Services are initiated. Upon request, AECOM shall assist Client in the proper handling, storage, transportation and/or disposal of the Pre -Existing Waste in accordance with all applicable federal, state and local laws and regulations. Client shall provide appropriate disposal identification numbers, select the disposal site(s) and sign all required manifests, disposal contracts and other documentation necessary to allow AECOM to complete the Services in a timely manner. Client agrees to look solely to the disposal facility and/or transportation concern for any damages arising from improper transportation or disposal of the Pre -Existing Waste. In no event shall AECOM take title to or be liable for disposal or remediation costs associated with Pre -Existing Wastes. Any samples obtained pursuant to the Services are to remain property of the Client. 15. ENTIRE AGREEMENT. The terms of this Agreement shall be deemed accepted by Client at Client's written agreement to be bound by these terms. This Agreement constitutes the entire understanding between the parties. Any waiver, modification or amendment of this contract shall be effective only if in writing and signed by an authorized representative of AECOM. AECOM hereby objects to any terms contained in any prior or subsequent purchase orders, work orders, invoices, acknowledgement forms, manifests, requests for proposals or other documents received from the Client that would otherwise have the effect of modifying or abrogating these General Conditions in whole or in part. If any portion of this contract is held invalid or unenforceable, any remaining portion shall continue in full force and effect. Nothing herein shall be construed to give any rights or benefits hereunder to anyone otherthan Client or AECOM. There shall be no assignment of the rights or obligations contained in this contract by either party and any such assignment shall be null and void. Either party may terminate this Agreement by giving the other party seven (7) days written notice. Termination of this Agreement or the Services for any reason shall not affect or minimize the respective rights, obligations and limitations of liability contained herein, specifically, but not by way of limitation, Sections 3, 6, 7, 9, 10, 13 & 14 shall survive termination, completion and/or expiration of this Agreement. The construction, interpretation and performance of this Agreement and all transactions relating thereto shall be governed by the laws of the State of Illinois, but not its conflict of law rules. Any notices issued hereunder shall be delivered by first class mail to the addresses listed for the parties in the Proposal. A=COM Environment Service Line Exhibit A Form 102 (01/12) Page 11 of 11 A PLAINES ILLINOIS CONSENT AGENDA #3 & 3A. POLICE DEPARTMENT 1418 Miner Street Des Plaines, IL 60016 P: 847.391.5400 desplaines.org MEMORANDUM Date: December 23, 2015 To: Michael G. Bartholomew, City Manager From: William Kushner, Chief of Police Subject: Annual Software License & Maintenance Fee Issue: The software license and support for police department dispatch software purchased though TriTech Software Systems expires on January 10, 2016. Analysis: On January 11, 2015 the Des Plaines Police Department started dispatching through an agreement with the Village of Wheeling Police Department. Part of the conversion included eliminating our outdated software, and purchasing software from TriTech Software Systems. In 2015 the police department replaced the Computer Aided Dispatch Program (CAD), Records Management System (RMS), Mobile Vehicle Software, and the Field Based Reporting System (FBR). The original purchase price included the 1 year software license and maintenance fee, with the understanding that the city would have to purchase these services each year after. To continue with a software license and support program with TriTech Software Systems for the 2016 calendar year it will cost the City of Des Plaines $39,335.29. Recommendation: I recommend that the City Council approve the purchase of software license and support for Tri -Tech VisionAir Software from TriTech Software Systems, 5601 Barbados Boulevard, Castle Hayne, NC 28429, in the amount not to exceed $39,335.29. This purchase will be funded from the Des Plaines Emergency Telephone System Board budget (280-00-000-0000.6300) repair & maintenance of software. Attachments Attachment 1 —TriTech Software Systems Quote Resolution R-14-16 Page 1 of 4 ))) TRITECH SOFTWARE SYSTEMS 5601 Barbados Boulevard Castle Hayne, NC 28429 Bill To: Des Plaine Police Department 1420 Miner Street Des Plaines IL 60016 www.tritech.com 800-882-2108 Fax: 858-799-7015 Invoice Date Page Date Due User Tax ID: Contact Tim Doherty Email: tdohertygdesplaines.org Fax: (000) 000-0000 Ext. 0000 IVC4004204 10/22/2015 1 1/11/2016 rawyh Purchase Order No. ili.,I Date Maint. End Date Payment Due Date: Master No. 2016.2017 I L198 1/11R016 111012017 111112016 Quantity hem Number Descript:: Unit Price Ext. Price 1 V•VMECAD002 CAD 24x7 Software Support $4,878.28 $4,878.28 5005821.1 CAD server,7 CAD Connection Manager Software License - Yrl $4,855.24 - prorated 1111!16-1110!17=366 days 1 V•VMECAD002 CAD 24x7 Software Support $11,431.82 $11,431.82 5005821.7 CAD License (Call Taker, Dispatch, Supervisor) • Yrl $11377.83 • prorated 1!11/16 • 1/10/17=366 days 1 V-VMEFBROO1 FBR 8.6 Software Support $2,454.44 $2,454.44 SOA5821 -1 FBR Server, 25 FBR worstations software Iic- Yr1 $3,605.17 - prorated 5/8/16 - 1110/17=248 days 1 V•VMECAD002 CAD 24x7 Software Support $979::7 $979.87 5005821.4 VisionCAD GeoRelay Software License • Yr 1 $975.24 - prorated 11111!1 6 -1110117 = 366 days 1 V•VMEMBL002 Mobile 24x7 Software Support $14,002.46 $14,002.46 SO06821.40 Mobile server, Mobile Law Vehicle Workstation SW Lic • Yr 1 $13,936.33 • prorated 1/11/16 -1/10/17 =366 days 1 V-VMERMS001 RMS8x5 Software Support $5,387.02 $5,387.02 SOA5821 -1 RMS server, 15 RMS workstation SW Lic - Yr1 $6,697.40 - prorated 3/24/16-1110!17=293 days 1 V•GEOSFT040 GeoComm GeoLynx Desktop license $0.00 $0.00 5006821.1 GeoLynx Desktop Software, Yrl $801.00 - Per C3408 client dropped suppod on 5111!15. 1 V-GEOSFT030 GeoComm Geo Lynx AVL Viewer Software $201.40 $201.40 SOA5821 -1 GeoLynx AVL Viewer Software, Yr2 $195.00 • prorated 1/11/16.1/10/17=366 days Tax ID 95-3871079 Subtotal $39,335.29 For questions -call 858-799-7401 Misc $0.00 INVOICES ARE EMAILED BUT NO HARD COPY IS MAILED. Tax $0.00 THANK YOU Total $39,335.29 Remit to: TriTech Software Systems, PO Box 203223, Dallas, TX 75320-3223 ATTACHMENT Page 2 of 4 CITY OF DES PLAINES RESOLUTION R - 14 - 16 A RESOLUTION APPROVING THE PURCHASE OF A LICENSE FOR TRI -TECH VISIONAIR DISPATCH SOFTWARE FROM TRI -TECH SOFTWARE SYSTEMS. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, on June 16, 2014, the City Council approved Resolution R-117-14, which authorized the City to enter into an intergovernmental agreement with the Village of Wheeling ("Wheeling") under which Wheeling will perform emergency call answering and police dispatch services for the City ("Dispatch Services"); and WHEREAS, to perform the Dispatch Services, Wheeling uses Tri -Tech VisionAlR Dispatch Software, which includes Wheeling's computer-aided dispatch software, field-based reporting software, records management software, mobile vehicle software, and software maintenance (collectively "Software"), which Software is sold only by Tri -Tech (" Vendor"); and WHEREAS, the City must purchase a current license for the Software for Wheeling to perform the Dispatch Services for the City; and WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code of the City of Des Plaines and the City's purchasing policy, the City has determined that the purchase of the Software from Vendor does not require competitive bidding because only Vendor can provide the Software within the special parameters required by the City to achieve improved public service and long-term operational efficiencies for the City; and WHEREAS, Vendor has submitted a proposal to the City for the City to purchase the Software in the not -to -exceed amount of $39,335.29; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Software from Vendor in the not -to -exceed amount of $39,335.29; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Software from Vendor in a total not -to -exceed amount of $39,335.29. 1 Page 3 of 4 SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager and City Clerk are hereby authorized and directed to execute and seal, on behalf of the City, all necessary documents approved by the General Counsel, and the City Manager is authorized to make all necessary payments, on behalf of the City, to complete the purchase of the Software from Vendor in the not -to -exceed amount of $39,335.29. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Approving Purchase of Tri -Tech Dispatch Software from Tri -Tech Software Systems #38247839_v1 2 Page 4 of 4 IropgrNT () CONSENT AGENDA #4 & 4A. PUBLIC WORKS AND ENGINEERING DEPARTMENT Des Plaines, IL 60016 P: 847.391.5464 desplaines.org MEMORANDUM Date: To: From: Cc: December 29, 2015 Mike Bartholomew, MCP, LEED-AP, City Manager Richard Valent, Superintendent of Utility Services F Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Aggregate Materials and Spoils Disposal Contract Issue: The 2016 budget includes funding to purchase aggregate materials for backfilling and disposal of spoils from Public Works excavations. Analysis: On February 17, 2015, the City approved a three-year contract with MQ Sewer and Water Contractors, Inc. for the purchase of aggregate materials and spoil disposal services. 2016 is the second year of the current contract. Expenditures under this contract must be approved by the City Council annually based on appropriated and budgeted funds for the current fiscal year. The original contract price for the three-year contract is $360,005.00 with the second year being $122,885.00. Recommendation: We recommend approval of the second year expenditure of the Aggregate Materials and Spoils Disposal Contract with MQ Sewer and Water Contractors, Inc., 4323 North Central Avenue, Chicago, Illinois 60634, in the amount of $122,885.00. Funding will be from Streets and Grounds Maintenance (100-50- 530-0000.6040), Water Systems Maintenance, (500-00-550-0000.6040) and (500-00-550-0000.7070.075), and Sewer Systems Maintenance (500-00-560-0000.6040) and (500-00-560-0000.7075). Attachments: Attachment 1 - MQ Sewer and Water Contractors, Inc. Contract Resolution R-15-16 Page 1 of 12 CITY OF DES PLAINES CONTRACT FOR Aggregate �4aterials and S oils Dis osal Full Name of Bidder Mt. C.�yk,P Gr.� .a.A�c�i,cs t ' ..c , c. i (bv.5in c.tim &rnpc,,,y ("Bidder") Principal Office Address 425) 2 N N. (r. -Q. -Q Ick—t 1 C.itih �n Z L_ (o oL 3 4- I Local Office Address Contact Person ?fc..rv4 T0./11bC Telephone Number MI3-'S4S-t-i141 TO: City of Des Plaines ("Owner") 1420 Miner Street Des Plaines, Illinois 60016 Attention: Bidder warrants and represents that Bidder has carefully examined the Work Site described below and its environs and has reviewed and understood all documents included, referred to, or mentioned in this bound set of documents, including Addenda Nos. (if none, write "NONE'7, which are securely stapled to the end of this Contract. 1. Work Proposal A. Contract and Work. If this Contract is accepted, Bidder proposes and agrees that Bidder shall, at its sole cost and expense, provide, perform, and complete, in the manner specified and described, and upon the terms and conditions set forth, in this Contract and Owner's written notification of acceptance in the form included in this bound set of documents, all of the following, all of which is herein referred to as the "Work": 1. Labor, Equipment, Materials and Supplies. Provide, perform, and complete, in the manner specified and described in this Contract/Proposal, all necessary work, labor, services, transportation, equipment, materials, supplies, information, data, and other means and items necessary for the production and furnishing of aggregate materials and disposal of spoils at the Public Works Facility located at 1111 Joseph Schwab Road, Des Plaines, Illinois (the' Work Site"); 2. Permits. Procure and furnish all permits, licenses, and other governmental approvals and authorizations necessary in connection therewith; 3. Bonds and Insurance. Procure and furnish all bonds and all insurance certificates specified in this Contract; 4. Taxes. Pay all applicable federal, state, and local taxes; 5. Miscellaneous. Do all other things required of Bidder by this Contract; and 6. Quality. Provide, perform, and complete all of the foregoing in a proper and workmanlike manner, consistent with highest standards of professional and construction practices, in full compliance with, and as required by or pursuant, to this Contract, and with the greatest economy, efficiency, and expedition consistent therewith, with only new, undamaged, and first quality equipment, materials, and supplies. B. Performance Standards. If this Contract is accepted, Bidder proposes and agrees that all Work shall be fully provided, performed, and completed in accordance with the specifications attached hereto (Attachment A) and by this reference made a part of this Contract. No provision of any referenced standard, specification, manual or code shall change the duties and responsibilities of Owner or Bidder from those set forth in this Contract. Whenever any equipment, materials, or supplies are specified or described in this Contract by using the name or other identifying feature of a proprietary product or the name or other identifying feature of a particular manufacturer or vendor, the specific item mentioned shall be understood as establishing the type, function, and quality desired. Other manufacturers' or vendors' products may be accepted, provided that the products proposed are equivalent in substance and function to those named as determined by Owner in its sole and absolute discretion. C. Responsibility for Damage or Loss. If this Contract is accepted, Bidder proposes and agrees that Bidder shall be responsible and liable for, and shall promptly and without charge to Owner repair or replace, damage done to, and any loss or injury suffered by, Owner, the Work, the Work Site, or other property or persons as a result of the Work. D. Inspection/Testing/Rejection. Owner shall have the right to inspect all or any part of the Work and to reject all or any part of the Work that is, in Owner's judgment, defective or damaged or that in any way fails to conform strictly to the requirements of this Contract and Owner, without limiting its other rights or remedies, may require correction or replacement at Bidder's cost, perform or have performed all Work necessary to complete or correct all or any part of the Work that is defective, damaged, or nonconforming and charge Bidder with any excess cost incurred thereby, or cancel all or any part of any order or this Contract. Work so rejected may be returned or held at Bidder's expense and risk. 2. Contract Price Proposal If this Contract is accepted, Bidder proposes, and agrees, that Bidder shall take in full payment for all Work and other matters set forth under Section 1 above, including overhead and profit; taxes, contributions, and premiums; and compensation to Attachment 1 Page 2 of 12 all subcontractors and suppliers, the compensation set forth below. A. Schedule of Prices. For providing, performing, and completing all Work, the sum of the products resulting from multiplying the actual number of acceptable units of Unit Price Items listed in Attachment B incorporated into the Work by the Unit Price set forth in Attachment B for such Unit Price Item: TOTAL CONTRACT PRICE (in numbers): $ 31p0 100C , (3o B. Basis for Determining Prices. It is expressly understood and agreed that: '1. All prices stated in the Schedule of Prices are firm and shall not be subject to escalation or change; 2. Owner is not subject to state or local sales, use, and excise taxes, that no such taxes are included in the Schedule of Prices, and that all claim or right to claim any additional compensation by reason of the payment of any such tax is hereby waived and released' and 3. All other applicable federal, state, and local taxes of every kind and nature applicable to the Work are included in the Schedule of Prices; and 4. The approximate quantities set forth in the Schedule of Prices for each Unit Price Item are Owner's estimate only, that Owner reserves the right to increase or decrease such quantities, that payment for each Unit Price Item shall be made only on the actual number of acceptable units of such Unit Price Item installed complete in place in full compliance with this Contract/Proposal, and that all claim or right to dispute or complain of any such estimated quantity, or to assert that there was any misunderstanding in regard to the nature or amount of any Unit Price Item to be provided or performed, is hereby waived and released; and 5. Any items of Work not specifically listed or referred to in the Schedule of Prices, or not specifically included for payment under any Unit Price Item, shall be deemed incidental to the Contract Price, shall not be measured for payment, and shall not be paid for separately except as incidental to the Contract Price, including without limitation extraordinary equipment repair, the cost of transportation, packing, cartage, and containers, the cost of preparing schedules and submittals, the cost or rental of small tools or buildings, the cost of utilities and sanitary conveniences and any portion of the time of Bidder, its superintendents, or its office and engineering staff. C. Time of Payment. It is expressly understood and agreed that all payments shall be made in accordance with the following schedule: Invoiced Monthly All payments may be subject to deduction or setoff by reason of any failure of Bidder to perform under this ContracUProposal. Each payment shall include Bidder's certification of the value of, and partial or final waivers of lien covering, all Work for which payment is then requested and Bidder's certification that all prior payments have been properly applied to the payment or reimbursement of the costs with respect to which they were paid. 3. Contract Time If this Contract is accepted, Bidder proposes and agrees that Bidder shall commence the Work within 10 days after Owner's acceptance of the Contract provided Bidder shall have fumished to Owner all bonds and all insurance certificates specified in this Contract (the 'Commencement Date"). If this Contract is accepted, Bidder proposes and agrees that Bidder shall perform the Work, and each part thereof, diligently and continuously and as directed by Owner. If this Contract is accepted, the term of this Contract shall commence on the Commencement Date and terminate on December 31, 2017: 4. Financial Assurance A. Bonds. If this Contract is accepted, Bidder proposes and agrees that Bidder shall provide a Performance Bond and a Labor and Material Payment Bond, on forms provided by, or otherwise acceptable to, Owner, from a surety company acceptable to Owner, each in the penal sum of the Contract Price, within 10 days after Owner's acceptance of this Contract. B. Insurance. If this Contract is accepted, Bidder proposes and agrees that Bidder shall provide certificates of insurance evidencing the minimum insurance coverage and limits set forth below within 10 days after Owner's acceptance of this Contract. Such insurance shall be in form, and from companies, acceptable to Owner and shall name Owner, including its Council members and elected and appointed officials, its officers, employees, agents, attorneys, consultants, and representatives, as an Additional Insured. The insurance coverage and limits set forth below shall be deemed to be minimum coverage and limits and shall not be construed in any way as a limitation on Bidder's duty to carry adequate insurance or on Bidder's liability for losses or damages under this Contract. The minimum insurance coverage and limits that shall be maintained at all times while providing, performing, or completing the Work are as follows: 1. Workers' Compensation and Employer's Liability Limits shall not be less than: Worker's Compensation: Statutory Employer's Liability: $500,000 each accident -injury; $500,000 each employee -disease; $500,000 disease - policy. Such insurance shall evidence that coverage applies to the State of Illinois and provide a waiver of subrogation in favor of Owner. 2. Commercial Motor Vehicle Liability Limits for vehicles owned, non -owned or rented shall not be less than: Attachment 1 Page 3 of 12 $1,000,000 Bodily Injury and Property Damage Combined Single Limit 3. Commercial General Liability Limits shall not be less than: $1,000,000 Bodily Injury and Property Damage Combined Single Limit. Coverage is to be written on an "occurrence" basis. Coverage to include: - Premises Operations - Products/Completed Operations - Independent Contractors - Personal Injury (with Employment Exclusion deleted) - Broad Form Property Damage Endorsement - "X," "C," and "U" - Contractual Liability Contractual Liability coverage shall specifically include the indemnification set forth below. 4. Umbrella Liability Limits shall not be less than: $2,000,000 Bodily Injury and Property Damage Combined Single Limit. This Coverage shall apply in excess of the limits stated in 1, 2, and 3 above. C. Indemnification. If this Contract is accepted, Bidder proposes and agrees that Bidder shall indemnify, save harmless, and defend Owner against all damages, liability, claims, losses and expenses (including attorneys' fees) that may arise, or be alleged to have arisen, out of or in connection with Bidder's performance of, or failure to perform, the Work or any part thereof, or any failure to meet the representations and warranties set forth in Section 6 of this Contract. D. Penalties. If this Contract is accepted, Bidder proposes and agrees that Bidder shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-govemmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Bidder's performance of, or failure to perform, the Work or any part thereof. 5. Firm Contract All prices and other terms stated in this Contract are firm and shall not be subject to withdrawal, escalation, or change provided Owner accepts this Contract within 45 days after the date the bidder's contract proposal is opened. 6. Bidder's Representations and Warranties To induce Owner to accept this Contract, Bidder hereby represents and warrants as follows: A. The Work. The Work, and all of its components, (1) shall be of merchantable quality; (2) shall be free from any latent or patent defects and flaws in workmanship, materials, and design; (3) shall strictly conform to the requirements of this Contract, including without limitation the performance standards set forth in Section 1B of this Contract; and (4) shall be fit, sufficient, and suitable for the purposes expressed in, or reasonably inferred from, this Contract and the warranties expressed herein shall be in addition to any other warranties expressed or implied by law, which are hereby reserved unto Owner. If this Contract is accepted, Bidder proposes and agrees that as part of Bidder's warranty obligations under this Contract, shall provide, perform, and complete all post -installation service, maintenance, and inspection Work as specified in Attachment A, and associated Work. Bidder, promptly and without charge, shall correct any failure to fulfill the above warranty at any time within one year after final payment or such longer period as may be prescribed in the performance standards set forth in Section 1B of this Contract or by law. The above warranty shall be extended automatically to cover all repaired and replacement parts and labor provided or performed under such warranty and Bidder's obligation to correct Work shall be extended for a period of two years from the date of such repair or replacement. The time period established in this Section 6A relates only to the specific obligation of Bidder to correct Work and shall not be construed to establish a period of limitation with respect to other obligations that Bidder has under this Contract. B. Compliance with Laws. The Work, and all of its components, shall be provided, performed, and completed in compliance with, and Bidder agrees to be bound by, all applicable federal, state, and local laws, orders, rules, and regulations, as they may be modified or amended from time to time, including without limitation the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et seq. and any other prevailing wage laws; any statutes requiring preference to laborers of specified classes; the Illinois Steel Products Procurement Act, 30 ILCS 565/1 et seq.; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification; and any statutes regarding safety or the performance of the Work. C. Prevailing Wage Act. This Contract calls for the construction of a "public work," within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et sec. (the "Act"). A copy of Owner's ordinance ascertaining the prevailing rate of wages, in effect as of the date of this Contract, has been attached as an Appendix to this Contract. If the Illinois Department of Labor revises the prevailing rate of hourly wages to be paid, the revised rate will apply to this Contract. Bidder and any subcontractors rendering services under this Contract must comply with all requirements of the Act, including but not limited to, all wage, notice, and record-keeping duties and certified payrolls. D. Not Barred. Bidder is not barred by law from contracting with Owner or with any other unit of state or local government as a result of (i) a violation of either Section 33E-3 or Section 33E-4 of Article 33 of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.; or (ii) a violation of the USA Patriot Act of 2001, 107 Public Law 56 (October 26, 2001) (the "Patriot Act") or other statutes, orders, rules, and regulations of the United States government and its various executive departments, agencies and offices related to the subject matter of the Patriot Act, including, but not limited to, Executive Order 13224 Attachment 1 Page 4 of 12 effective September 24, 2001. Bidder is not acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity or nation designated in Presidential Executive Order 13224 as a person who commits, threatens to commit, or supports terrorism; and Bidder is not engaged in this transaction directly or indirectly on behalf of, or facilitating this transaction directly or indirectly on behalf of, any such person, group, entity or nation. E. Qualified. Bidder has the requisite experience (minimum of five years), ability, capital, facilities, plant, organization, and staff to enable Bidder to perform the Work successfully and promptly and to commence and complete the Work within the Contract Price and Contract Time set forth above. Bidder warrants and represents that it has met and will meet all required standards set forth in Owner's Responsible Bidder Ordinance M-66-11. 7. Acknowledgements In submitting this Contract, Bidder acknowledges and agrees that: A. Reliance. Owner is relying on all warranties, representations, and statements made by Bidder in this Contract. B. Reservation of Rights. Owner reserves the right to reject any and all proposals, reserves the right to reject the low price proposal, and reserves such other rights as are set forth in the Instructions to Bidders. C. Acceptance. If this Contract is accepted, Bidder shall be bound by each and every term, condition, or provision contained in this Contract and in Owner's written notification of acceptance in the form included in this bound set of documents. D. Remedies. Each of the rights and remedies reserved to Owner in this Contract shall be cumulative and additional to any other or further remedies provided in law or equity or in this Contract. E. Time. Time is of the essence for this Contract and, except where stated otherwise, references in this Contract to days shall be construed to refer to calendar days. F. No Waiver. No examination, inspection, investigation, test, measurement, review, determination, decision, certificate, or approval by Owner, whether before or after Owner's acceptance of this Contract; nor any information or data supplied by Owner, whether before or after Owner's acceptance of this Contract; nor any order by Owner for the payment of money; nor any payment for, or use, possession, or acceptance of, the whole or any part of the Work by Owner; nor any extension of time granted by Owner; nor any delay by Owner in exercising any right under this Contract; nor any other act or omission of Owner shall constitute or be deemed to be an acceptance of any defective, damaged, or nonconforming Work, nor operate to waive or otherwise diminish the effect of any representation or warranty made by Bidder; or of any requirement or provision of this Contract; or of any remedy, power, or right of Owner. G. Severability. The provisions of this Contract/ Proposal shall be interpreted when possible to sustain their legality and enforceability as a whole. In the event any provision of this Contract shall be held invalid, illegal, or unenforceable by a court of competent jurisdiction, in whole or in part, neither the validity of the remaining part of such provision, nor the validity of any other provisions of this Contract shall be in any way affected thereby. H. Amendments. No modification, addition, deletion, revision, alteration, or other change to this Contract shall be effective unless and until such change is reduced to writing and executed and delivered by Owner and Bidder, except that Owner has the right, by written order executed by Owner, to make changes in the Work ("Change Order"). If any Change Order causes an increase or decrease in the amount of the Work, then an equitable adjustment in the Contract Price or Contract Time may be made. No decrease in the amount of the Work caused by any Change Order shall entitle Bidder to make any claim for damages, anticipated profits, or other compensation. I. Assignment. Neither this Contract, nor any interest herein, shall be assigned or subcontracted, in whole or in part, by Bidder except upon the prior written consent of Owner. J. Governing Law. This Contract, and the rights of the parties under this Contract shall be interpreted according to the internal laws, but not the conflict of law rules, of the State of Illinois. Every provision of law required by law to be inserted into this Contract/Proposal shall be deemed to be inserted herein. Attachment 1 Page 5 of 12 Bidder's Status: (= X) (\1c , S Corporation (State) () (State) Partnership ( ) Individual Proprietor Bidder's Name: Mn Se`MCX civj UACher InC • Doing Business As (if different): (M Q C-t,t skrtu \vel Corn Signature of Bidder or Authorized Agent: 1...J (corporate seal) Printed Name: Vitt., Oinantt- (if corporation) Title/Position: P(e5,C,tc`nt Bidder's Business Address: `1ZL3 S • Ce✓efr-6-k Ave_. "" (. (-ma Z_ 14clo3-1 Bidder's Business Telephone: 'n3 -SUS -4114 If a corporation or partnership, list all officers or partners: Facsimile: 773-5L - (0S7 -S' NAME TITLE ADDRESS i'cilat( R. lX wank)._ VcC �(CAufCinvn.., a' Pres icita# ' 1 r�Gsu..r cr- y3 L3 t..1 . peninQ Me .M C vt r edo, zt IrCc3Y V ND tLrr nkr--. -5- Attachment 1 Page 6 of 12 ACCEPTANCE The Contract attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the order of the City of Des Plaines ("Owner") as of January 1, 2015. This Acceptance, together with the Contract attached hereto, constitutes the entire and only agreement between the parties relating to the accomplishment of the Work and the compensation therefor and supersedes and merges any other prior or contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the Contract. Any such contradictory or inconsistent terms or conditions shall be deemed objected to by Owner without further notice of objection and shall be of no effect nor in any circumstances binding upon Owner unless accepted by Owner in a written document plainly labeled "Amendment to Contract." Acceptance or rejection by Owner of any such contradictory or inconsistent terms or conditions shall not constitute acceptance of any other contradictory or inconsistent terms or conditions. CITY OF DES PLAINES Signature: Printed name: Mike Bartholomew Title: City Manager H:\Engineering\Forms and Specs\Contracts and Specifications\Documents -Typical Contract\HK Contracts\Master Short Form Contract.docx -6- Attachment 1 Page 7 of 12 ATTACHMENT A SPECIFICATIONS GENERAL OBJECTIVE The objective of these specifications is to define the conditions under which the City of Des Plaines will purchase and have delivered various aggregate materials. Unless otherwise noted, all materials shall comply with the most recent special provisions as published by the Illinois Department of Transportation. The specifications also define conditions for famishing trucks for hauling of debris and excavated material and define conditions under which disposal of excavated material will be made. This three-year contract shall apply to the period from January 1, 2015 through December 31, 2017. DELIVERY The delivery of aggregate materials will be requested by authorized CITY personnel. Deliveries shall be made to the Public Works Building at 1111 Joseph Schwab Road and shall be completed within two working days of the placement of the order unless otherwise approved by the City. Deliveries will be accepted between 7:00 A.M. and 3:00 P.M., Monday through Friday. PRICING All unit pricing must include round trip cartage from your dump or production site to 1111 Joseph Schwab Road. Material specifications shall meet those described below under DESCRIPTION OF BASE UNIT PRICE ITEMS. The CITY reserves the sole right to award contracts in the best interest of the CITY. Contract awards may be made in combinations or individually for the various divisions of work. All bidders shall prepare bids as if each division and each item were to stand by itself. TESTING AND ACCEPTANCE At the CITY's request, the successful bidder shall provide to the CITY sufficient quantities of the subject aggregate for the CITY to perform geotechnical tests for gradation and quality. Periodic checks of material quality will be made during the term of this contract. Any and all materials delivered and not conforming to the specifications shall be picked up and removed by the SUPPLIER at no cost to the CITY. DESCRIPTION OF BASE UNIT PRICE ITEMS CA -6 Crushed Gravel This item shall consist of the production and furnishing of CA -6 crushed gravel of Class D quality, complying with the requirements of SSRB Sect 1004. CA -6 Crushed Concrete Materials This item shall consist of the production and furnishing of gradation CA -6 crushed concrete, complying with the requirements of SSRB Sect 1004. CA -11 Washed Stone Attachment 1 Page 8 of 12 This item shall consist of the production and furnishing of CA -1 I washed stone, complying with the requirements of SSRB Sect 1004. FA -02 Sand This item shall consist of the production and furnishing of #2 sand, complying with the requirements of SSRB Sect 1003. DISPOSAL FEES This item shall consist of famishing an approved and licensed dump site for disposal of excavated materials generated by the City as a result of water main breaks, sewer repairs, utility work, pavement patching, etc. There will be no concrete, asphalt, hazardous, or toxic wastes contained in the excavated materials. ESTIMATED QUANTITIES IN 2015 (Future quantities may vary greatly and no minimum or maximum quantity is guaranteed.) CA -6 Crushed Gravel 3,200 tons delivered CA -6 Crushed Concrete 50 tons delivered CA -11 Washed Stone 150 tons delivered FA -02 Sand 850 tons delivered Disposal 2,500 cu. yds. (of excavated materials) Attachment 1 Page 9 of 12 ATTACHMENT B TOTAL COST UNIT COST UNIT TOTAL PAY ITEM Tis in m O N N rl is a i r AO en 9 W as mW Ci y I 0 6 " P. .- r 0 N tsg W - en 4t • ",, D W a z N z ct l T H Attachment 1 0 0 0 O H r 0 N 0 V) tJ 0 n1 N 0 N 0 0 0 0 0 0 8 T N 0 O o o 0 0 O V N O N 00 z z z z 0 0 o U r4 O 0 � r a a U U a F w rn 0 00 w 0 a 00 00 r ; } z z o o F 0 z Z x • z ° g0y2-."- 0 0 00 a W 0 N rail • 00 q O O cap c• al cn rn ran `O `D ^ N a a U U 00 0 0 0 0 0 0 0 a g N Q Q 111 Et4 p. [oil W W 1 j 0 U O g q q a u. „ V N .G TOTAL COST UNIT TOTAL UNIT COST PAY ITEM 0 0 N o40- 0 0 cF O N 0 0 0 N 0 0 N ao ct 0 0 0 0 S VI O 0 0 0 0 M M o o 0 0 0 0 O in un lel 0 0 O N 00 0 0 N fA O 0 0 o F F F F 0 0 2 00 2 2 > .-a O P co 0 o z w o ix01 H 00 m (0 0 ▪ 00 00 O en o • 00 00 0 0 i a O O 00 N 00 b .D — N a D0. 00 00 U w 0 N 0 0 0 0w O 0 z a a a ,_.• 1 0 0 • 0. 0 0 N V N b 0 0 TOTAL COST UNIT TOTAL UNIT COST PAY ITEM 0 0 O H t 0 0 0 M H 0 7- 0 h VI N O 0 0 0 . O 0 P- isa 'o o 0 1-4 0 a 0 0 0 '0 00 kft tJ ass o 0 0 0 88 O N N 0 O N N M 0 0 0 ZZ 0 0 F F F F Q U • U cu+ sip 0 1 0 cn P. > • 0 O F Z ^ Z Eal us a ¢> o OF a a O 00 0 a a z 00 00 00 0 00 0.� U O 3 00 rn rn .0 m .. N O 0 D. D. O 0 0 w= a u. 1-1 O 0 0 u. 0 0 0 a z w a a O > > > a 0 j CO 00 00 0 V O 0 0 0 a. w Total Cost For Three Years Page 10 of 12 CITY OF DES PLAINES RESOLUTION R - 15 - 16 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A CONTRACT WITH MQ SEWER AND WATER CONTRACTORS, INC. WHEREAS, on February 17, 2015, the City Council adopted R-31-15, approving and authorizing the execution of a three-year contract ("Contract") with MQ Sewer And Water Contractors, Inc. ("Contractor"), for the purchase and delivery of aggregate materials and the procurement of spoils disposal services (collectively, the "Work") when and as directed by the City; and and WHEREAS, the City and the Contractor entered into the Contract as of March 5, 2015; WHEREAS, the City Council appropriated funds in the Street Maintenance, Water Systems, and Sewer Systems Funds for use by the Department of Public Works and Engineering during the 2016 fiscal year for the performance of the Work; and WHEREAS, the City desires to make expenditures in the not -to -exceed amount of $122,885 during the 2016 fiscal year for the performance of the Work by Contractor under the Contract; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the expenditure of the not -to -exceed amount of 122,885 during the 2016 fiscal year for the performance of the Work by Contractor under the Contract; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: AUTHORIZATION OF EXPENDITURE. The City Council hereby authorizes the expenditure of the not -to -exceed amount of $122,885 during the 2016 fiscal year for the performance of the Work by Contractor under the Contract. 1 Page 11 of 12 SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Approving Expenditure of Funds Under Contract with MQ Sewer and Water Contractors (2016) #38247726_v2 2 Page 12 of 12 DES LAJNTES CONSENT AGENDA #5 & 5A. INFORMATION TECHNOLOGY DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org MEMORANDUM Date: December 29, 2015 To: Michael G. Bartholomew, City Manager From: Romeo Sora, Director Information Technology a_5 Subject: Konica Minolta Multi -Function Copier Lease Agreement 2016 Issue: The 2016 budget includes funding for the City's fifteen (15) multi -function copier lease agreement with Konica Minolta Business Solutions U.S.A., Inc. Analysis: On July 21, 2014, the City approved a three year contract with Konica Minolta for the lease of multi -function copiers. This is the second year of the current contract. Expenditures under this contract must be approved by the City Council annually based on appropriated and budgeted funds for the current fiscal year. Recommendation: I recommend approval of the second year expenditure of the multi -function copier lease agreement with Konica Minolta Business Solutions U.S.A., Inc., 100 Williams Drive Ramsey, NJ 07446 in the amount of $54,396. This contract will be funded from the budgeted IT Replacement, Leases Account (420-00-000-0000-6140). Attachments: Attachment 1 — Konica Minolta Multi -Function Lease Agreement Resolution — R-16-16 Page 1 of 32 AIR KONICA MINOLTA For office use only (Check one): ® Branch ❑ Windsor Master Premier Lease Agreement APPLICATION NUMBER S00200478 07,21/14 03 59 pm AGREEMENT NUMBER This Master Premier Lease Agreement ("Agreement") is written in "Plain English". The words you and your, refer to the customer (and its guarantors). The words Lessor, we, us and our, refer to Konica Minolta Premier Finance, a program of Konica Minolta Business Solutions U.S.A., Inc., its subsidiaries and affiliates. (Supplier) CUSTOMER INFORMATION FULL LEGAL NAME CITY OF DES PLAINES STREET ADDRESS 1420 MINER STREET CITY DES PLAINES STATE IL ZIP PHONE' 60016 847 391 5623 FAX BILLING NAME (IF DIFFERENT FROM ABOVE) BILLING STREET ADDRESS CITY STATE ZIP E-MAIL RSORA(a DESPLAINES.ORG EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE) SEE ATTACHED MASTER PREMIER LEASE SCHEDULE •By providing a telephone number for a cellular phone or other wireless device, you are expressly consenting to receiving communications (tor NON -marketing or solicitation purposes) at that number. including, but not limited to, prerecorded or artificial voice message calls, text messages, and calls made by an automatic telephone dialing system from Lessor and its affiliates and agents. This Express Consent applies to each such telephone number that you provide to us now or in the future and permits such calls. These calls and messages may incur access fees from your cetular provider. CUSTOMER ONE GUARANTEE The Konica Minolta equipment leased in this Agreement is covered under Konica Minolta's Customer One Guarantee. A copy of the Guarantee can be obtained at your local branch or www.kmbs.konicam inolta.us. 0 CUSTOMER ONE GUAPANTEE TERMS AND CONDITIONS (THIS AGREEMENT CONTAINS PROVISIONS SET FORTH BELOW. ALL OF WHICH ARE MADE A PART OF THIS AGREEMENT 1. LEASE AGREEMENT: You agree to lease from us the personal property as identified in Schedules to this Master Premier Lease Agreement from time to time signed by you and us (such property and any upgrades, replacements, repairs and additions referred to as "Equipment") for business purposes only. Each Schedule is a separate assignable lease. To the extent the Equipment incudes intangible property or associated services such as periodic software licenses and prepaid database subscription rights, such property shall be referred to as the 'Software'. You agree to a1 of the teats and conditions corlcrad in this Agreement and any Schedule, which together are a complete statement of our Agreement regarding the listed equipment ('Agreement') and supersedes all other wrings, communications, undestard:ngs, agreements, any purchase order and any solicitation documents and related documents. This Agreement may be modified only by written Agreement and not by course of performance. This Agreement becomes valid upon execution by or for us. The Equipment is deemed accepted by you under the applicable Schedule unless you notify us within three (3) days of delivery that you do not accept the Equipment and specify the defect or malfunction. In that event, at our sole option, we or our designee will replace the defective item of Equipment or this Agreement will be cancated and we or our designee wilt repossess Me Equipment. You agree that, upon our request. you will sign and deliver to us, a delivery and acceptance certificate confirming your acceptance of the Equipment leased to you The "Bitting Date" of this Agreement will be the twentieth (20th) day following installation. You agree to pay a prorated amount of 1130th of the monthly payment times the number o1 days between the installation date and Ole Billing Date. This Agreement will continue from the Billing Date for the Term shown and will be extended automatically for successive one (1) month terns unless you (a) send us written notice, between ttinety (90) days and one hundred fifty (150) days before the end of any term, of your decision to return or purchase the Equipment or renew this Lease or (b) you do not purchase or retum the Equipment, as spedhted in your notice, within ten (10) days atter the end of the term. Leases with $1.00 purchase options will not be renewed. The periodic renewal payment has been set by mutual agreement and is not based on the cost of any component of this lease. THE BASE RENTAL PAYMENT SHALL BE ADJUSTED PROPORTIONATELY UPWARD OR DOWNWARD, IF THE ACTUAL COST Of THE EQUIPMENT EXCEEDS OR IS LESS THAN THE ESTIMATE PROVIDED TO LESSEE. If any provision of this Agreement is declared unenforceable in any jurisdiction, the other provisions herein shall remain in full force and effect in that jurisdiction and alt others. You authorize us to insert or correct missing information on this lease inducting your proper legal name, serial numbers, other numbers describing the Equipment and other omitted factual matters. You agree to provide updated annual and/or quarterly financial statements to us upon request. You authorize us or our agent to obtain credit reports and make credit inquiries regarding you and your financed conation and to provide your information, including payment history, to our assignee or third parties having an economic interest in this Agreement, any Schedule or the Equipment. 2. RENT: Rent will be payable in installments, each in the amount of the Monthly Payment (or other periodic payment) shown plus any applicable sales, use and property tax 11 we pay any tax on your behalf. you agree to reimburse us promptly along with a processing fee. Subsequent installments will be payable on the first day of each rental payment period shown beginning after the first rental payment period oras otherwise agreed. We will have the right to apply all sums received from you to any amounts due and owed to us under the terms of this Agreement. Your obligation to make all Monthly Payments (or other periodic payment) hereunder Is absolute and unconditional and you cannot withhold or offset against any Monthly Payments (or other pentodlc payment) for any reason. You agree that you will rent payments to us in the form of company checks (or personal checks in the case of sole proprietorships), direct debit or wires only. You also agree cash and cash equivalents are not acceptable forms of payment for this Agreement and that you will not remit such forms of payment to us. WE BOTH INTEND TO COMPLY WITH ALL APPLICABLE LAWS. IF 17 IS DETERMINED THAT YOUR PAYMENTS UNDER THIS AGREEMENT OR UNDER A SCHEDULE RESULT IN AN INTEREST PAYMENT HIGHER THAN ALLOWED BY APPLICABLE LAW, THEN ANY EXCESS INTEREST COLLECTED WILL BE APPLIED TO AMOUNTS THAT ARE LAWFULLY DUE AND OWING UNDER THIS AGREEMENT OR WILL BE REFUNDED TO YOU. IN NO EVENT WILL YOU BE REQUIRED TO PAY ANY AMOUNTS IN EXCESS Of THE LEGAL AMOUNT. (Continued on back) THIS IS A NONCANCELABLE / IRREVOCABLE AGREEMENT: THIS AGREEMENT CANNOT BE CANCELED OR TERMINATED. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR CITY OF DES PLAINES C• AUTHORIZED SIGNER �vP TITLE 7 as ry DATED X 7`a3/(4 - FULL LEGAL NAME OF CUSTOMER (as referenced above) EA ED AS TO FORM ONLY PRINT NAME To help the Government fight the fuming of terrorism end money laundering activities, Federal Law requires all financial insatutons to obtain. verity and record information that identifies each person who opens an account. What this means is, when you open an accquntI ask for your name, address and o gtormaton that Will allow us to identity you: we may also ask to see identifying documents. AUTHORIZED SIGNER .A1,e_-t1.fk<►�AiZ"iC1CL caMC; TITLE DATED C -Ty MANiAGr.� Dora Poi rehio lnsel See reverse side for additional lames and conditions. Dated KMPF0003 — US 01/08/14 Page 2 of 32 S00200478 07721/14 0359 pm 3. OWNERSHIP OF EQUIPMENT: We are the Lessor of the Equipment and have sole title (unless you have a 51 00 purchase option) to the Equipment (excluding software) You agree to keep the Equipment free and clear of all liens and claims. 4. WARRANTY DISCLAIMER: WE MAKE NO WARRANTY EXPRESS OR IMPLIED, INCLUDING THAT THE EQUIPMENT IS FIT FOR A PARTICULAR PURPOSE OR THAT THE EQUIPMENT IS MERCHANTABLE. YOU AGREE THAT YOU HAVE SELECTED EACH ITEM OF EQUIPMENT BASED UPON YOUR OWN JUDGMENT AND DISCLAIM ANY RELIANCE UPON ANY STATEMENTS OR REPRESENTATIONS MADE BY US. WE ARE LEASING THE EQUIPMENT TO YOU "AS -IS". You acknowledge that none of Supplier or their representatives are our agents and none of them are authorized to modify the terms of this Agreement or on any Schedule. No representation or warranty of Supplier with respect to the Equipment will bind us, nor will any breath thereof relieve you of any of your obligations hereunder. You are aware of the name of the manufacturer or supplier of each item of Equipment and you will contact the manufacturer or supplier for a description of your warranty rights You hereby acknowledge and confirm that you have not received any tax, financial, accounting or legal advice from us, the manufacturer or Supplier of the Equipment. THIS AGREEMENT AND EACH SCHEDULE CONSTITUTES A "FINANCE LEASE" AS DEFINED IN ARTICLE 2A OF THE UNIFORM COMMERCIAL. CODE. You agree that the Customer One Guarantee is a separate and independent obligation of Supplier to you, that no assignee of the Lessor shall have any obligation to you with respect to the Guarantee and that your obligations under this Agreement are not subject to setoff. withholding. reduction. counterclaim or defense for any reason whatsoever including, without limitation, any claim you may have against Supplier with respell to the Customer One Guarantee. 5. LOCATION OF EQUIPMENT: You will keep and use the Equipment only at your address shown above and you agree not 10 move it unless we agree to it. At the end of the Agreement's term. if you do not purchase the Equipment, you will return the Equipment to a location we specify at your expense. in retail resateabte condition (nominal wear and tear acceptable), hal working order. and in complete repair. 6. LOSS OR DAMAGE: You are responsible for the risk of loss or for any destruction of or damage to the Equipment. No such loss or damage relieves you from the payment obligations under this Agreement. You agree to promptly notify us in writing of any loss or damage and you will then pay to us the present value of the total of all unpaid Monthly Payments (or other periodic payments shown) fa the full Agreement term plus the estimated fair market value of the Equipment at the end of the originally scheduled term. alt discounted at four percent (4%) per year. Any proceeds of insurance win be paid to us and credited, e1 our option, against any loss or damage. You authorize us to sign on your behalf and appoint us as your attorney in fact to execute in your name any insurance drafts or checks issued due to loss a damage to the Equipment. 7. COLLATERAL PROTECTION AND INSURANCE. You are responsible for installing and keeping the Equipment in good working order. Except for ordinary wear and tear, you are responsible for protecting the Equipment from damage and loss of any kind. if the Equipment is damaged or lost, you agree to continue to pay the amounts due and to become due hereunder without setoff or defense. During the term of this Agreement, you agree that you will (1) insure the equipment against all loss or damage naming us as loss payee; (2) obtain liability and third party property damage insurance naming us as an additional insured; and (3) deliver satisfactory evidence of such coverage with carriers, policy forms and amounts acceptable to us. All polices must provide that we be given thirty (30) days written notice of any material charge or cancellation. If you do not provide evidence of acceptable insurance, we have the right, but no obligation, (a) to obtain insurance covering our interest (and only our interest) in the Equipment for the lease term, and renewals. Any insurance we obtain will not insure you against third party or liability claims and may be cancelled by us at any time. In that event you will be required to pay us an additional amount each month for the insurance premium and an administrative fee. The cost may be more than the cost of obtaining your own insurance. You agree that we, or one of our affiliates, may make a profit in connection with the insurance we obtain. You agree to cooperate with us, our insurer and our agent in the placement of coverage and with claims or, (b) we may waive the insurance requirement and charge you a monthly property damage surcharge in the amount of .0035 of the original equipment cost to cover our credit risk, administrative costs and other costs, as would be further described on a letter from us to you and on which we may crake a profit. If you later provide evidence that you have obtained acceptable insurance. we will cancel the insurance we obtained or cease Barging the surcharge. 8. INDEMNITY: We are not responsible for any loss or injuries caused by the installation or use of the Equipment. You agree to hold us harmless and reimburse us for loss and to defend us against any claim for losses or injury caused by the Equipment. We reserve the right to control the defense and to select or approve defense counsel. This Indermlty survives the expiration orb[mdnatton of this Agreement 9. TAXES AND FEES: You agree to pay when invoiced all taxes (including personal property tax, fines and penalties) and fees relating to this Agreement or the Equipment. You agree to (a) reimburse us for all personal property taxes which we are required to pay as Owner of the Equipment or to remit to us each month our estimate of the monthly equivalent of the annual property taxes to be assessed. H you do not have a 51.00 purchase option, we will file all personal property, use or other tax retums and you agree to pay us a processing fee for making such filings. You agree to pay us up to 575.00 on the date to first payment is due as an origination fee. We reserve the right to charge a fee upon termination of this Agreement either by trade -up, buy-out or default. Any fee charged under this Agreement may include a profit and is subject to applicable taxes. 10. ASSIGNMENT: YOU HAVE NO RIGHT TO SELL, TRANSFER, ASSIGN OR SUBLEASE THE EQUIPMENT OR THIS AGREEMENT. We may sell, assign, or transfer this Agreement and/or the Equipment without notice. You agree that if we sell, assign, or transfer this Agreement and/or the Equipment, the new Lessor will have the same rights and benefits that we have now and will not have to pertorm any of our obligations. You agree that the rights of the new Lessor will not be subject to any cairns, defenses, or set offs that you may have against us whether or not you are notified of such assignment. The cost of any Equipment, Software, services and other elements of this Agreement has been negotiated between you and the Supplier. None of Lessor's assignees will independently verify any such costa. Lessors assignees will be providing funding based on the payment you have negotiated with Supplier. You are responsible for determining your accounting treatment of the appropriate tax legal. financial and accounting components of this Agreement. 11. DEFAULT AND REMEDIES: (a) If you do not pay any lease payment or other sum due to us or other party when due or (b) it you break any of your promises in the Agreement or any other Agreement with us or (c) if you, or any guarantor of your obligations become insolvent or commence bankruptcy or receivership proceedings or have such proceedings commenced against you, you will be in default. H any part of a payment is more than three (3) days late, you agree to pay a late charge of ten percent (10%) of the payment which is late or if less, the maximum Barge allowed by law. If you are ever in default, we may do any one or all of the following; (a) instruct Supplier to withhold service, parts and supplies and / or void the Customer One Guarantee, (b) terminate or cancel this Agreement and/or any and al Schedules and require that you pay, AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT AS A PENALTY, the sum of (i) alt past due and current Monthly Payments (or other pencil payments) and charges due under this Agreement and any Schedule; (ii) the present value of all remaining Monthly Payments (or other periodic payments) and Barges for the remainder of the term of such Schedule, discounted at the rale of four percent (4%) per annum (or the lowest rate permitted by law. whichever is higher); and (51) the present value (at the same discount rate as specified in Pause (ii) above) of the amount of any purchase option with respect to the Equipment or, if none is specified, our anticipated value of the Equipment at the end of the initial term of such Schedule (or any renewal thereof); and (c) require you to return to Equipment to us to a location designated by us (and with respect to any Software, (i) immediately terminate your right to use the Software inducting the disabling (on-site or by remote communication) of any Software; (ii) demand the immediate retum and obtain possession of the Software and re -license the Software at a public or private sale; and/or (iii) rause the Software supplier to terminate the Software license, support and other services under the Software license). We may recover interest on any unpaid balance at the rate of four percent (4%) per annum but in no event more than the lawful maximum rale. We nay also use any of the remedies available to us under Article 2A of the Uniform Commercial Code as enacted in the State of Lessor or its Assignee or any other law. You agree to pay our reasonable costs of collection and enforcement, including but not limited to attorneys fees and actual court costs relating to any claim arising under this Agreement inducing, but not limited to, any legal action or referral for collection. If we have to take possession of the Equipment, you agree to pay the cost of repossession. The net proceeds of the sale of any repossessed Equipment will be credited against what you owe us YOU AGREE THAT WE WILL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL INDIRECT OR INCIDENTAL DAMAGES FOR ANY REASON WHATSOEVER. You agree that any delay or failure to enface our rights under Ons Agreement does not prevent us from enforcing any rights at a later time. All of our rights are cumulative. It is further agreed that your rights and remedies are governed exclusively by this Agreement and you waive lessee's rights under Article 2A (508-522) of the UCC. 12. UCC FILINGS: You grant us a security interest in the Equipment if this Agreement is deemed a secured transaction and you authorize us to record a UCC -1 financing statement a similar instrument in order to show our interest in the Equipment. 13. CONSENT TO LAW, JURISDICTION, AND VENUE: This Agreement shall be deemed fully executed and perfomed in the state of Lessor or its Assignee's principal place of business and shall be governed by and construed in accordance with its laws. If the Lessor or its Assignee shall bring any judicial proceeding in relation to any matter arising under the Agreement, the Customer irrevocably agrees teat any such matter may be adjudged or determined in any court or courts in the state of the Lessor or its Assignee's principal place of business, or in any court or courts in Customers state of residence. or in any other 00521 having jurisdiction over the Customer or assets of the Customer, all at the sole election of the Lessor. The Customer hereby irrevocably submits generally and urxxndtioralty to the jurisdiction of any such court so elected by Lessor in relation to such matters. BOTH PARTIES WAIVE TRIAL BY JURY IN ANY ACTION BETWEEN US. 14. LESSEE GUARANTEE: You agree, upon our request, to submit the original of this Agreement and any schedules to the Lessor via overnight courier the same day of the facsimile or star electronic is transmission of the signed Agreement and such schedules. Both parties agree that this Agreement and any schedules signed and submitted to us by facsimile a other electronic transmission shall. upon execution by us (manually or electronically, as applicable), be binding upon the partes. You waive the right to challenge in court the authenticity of a taxed or other eledronicalty-brartsmitted signed copy of this Agreement and any schedule and agree that the faxed or other electronically -transmitted copy containing your faxed or other electronically -transmitted signature and our manual or electronic signature stta't be considered the sole original for all purposes, including without limitation, any enforcement action under paragraph 11. 15. COMPUTER SOFTWARE: Not withstanding any other terms and conditions of this Agreement, you agree that as to Software only: a) We have not had. do not have. nor will have any lite to such Software, b) You have executed or will execute a Separate software license Agreement and we are not a party to and have no responsibilities whatsoever in regards to such license Agreement, c) You have selected such Software and as per Agreement paragraph 4, WE MAKE NO WARRANTIES OF MERCHANTABILITY, DATA ACCURACY, SYSTEM INTEGRATION OR FITNESS FOR USE AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR THE FUNCTION OR DEFECTIVE NATURE OF SUCH SOFTWARE, SYSTEMS INTEGRATION, OR OTHERWISE IN REGARDS TO SUCH SOFTWARE. CUSTOMER'S LEASE PAYMENTS AND OTHER OBLIGATIONS UNDER THIS LEASE AGREEMENT SHALL IN NO WAY BE DIMINISHED ON ACCOUNT OF OR IN ANY WAY RELATED TO THE ABOVE SAID SOFTWARE LICENSE AGREEMENT OF FAILURE IN ANY WAY OF THE SOFTWARE. KMPF0003 - US 01/08/14 Attachment 1 Page 3 of 32 Mir KONICA MINOLTA NON -APPROPRIATION ADDENDUM ADDENDUM TO Master Agreement No.7808492 between Konica Minolta Premier Finance, Lessor and Des Plaines, City of, Lessee. Dated: FOR MUNICIPALITIES ONLY A. CUSTOMER COVENANTS: You covenant and warrant that (1) it has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds for the current budget year to make the payments scheduled to come due and to meet its other obligations under the Agreement during the current budget year and such funds have not been expended for other purposes; and (2) To your knowledge, that there is no action, suit, proceeding or investigation pending, or threatened in any court or other tribunal or competent jurisdiction, state or federal or before any public board or body, which in any way would (a) restrain or enjoin the delivery of the Agreement or the ability of you to make its Base Payments (as set out above); (b) contest or affect the authority for the execution or delivery of, or the validity of, the Agreement; or (c) contest the existence and powers of you; nor is there any basis for any such action, suit, proceeding or investigation; and (3) That the equipment will be operated and controlled by you and will be used for essential government purposes and will to be essential for the term of the Agreement. (4) You have not previously terminated a rental for non -appropriation, except as specifically described in a letter appended hereto. B. SIGNATURES: Each signor (two if monthly payment exceeds $1,200) warrants that he/she has full power and authorization to bind you. Signor(s) for you further warrant(s) its governing body has taken the necessary steps; including any legal bid requirements, under applicable law to arrange for acquisition of the Equipment; the approval and execution has been in accordance with all applicable open meeting laws; and that a resolution of the goveming body of you authorizing execution of the Agreement has been duly adopted and remains in full force and effect. C. NON APPROPRIATION: Lessor acknowledges that Customer is a unit of local government, and that the City Council of the City of Des Plaines must appropriate funds each fiscal year to allow Customer to fulfill its financial obligations during the fiscal year. Customer will undertake in good faith to appropriate funds to fulfill its obligations under this Contract during each fiscal year that this Contract is effective. If Customer is unable to appropriate sufficient funds to fulfill its obligations under this Contract, Customer may terminate this Agreement at the end of the then - current fiscal year for which sufficient funds have been appropriated and return the Equipment affected by such non -appropriation of fund to Lessor in the manner and condition required under the Agreement. Customer will not be obligated for payments after the end of such fiscal year. Customer will give Lessor prior written notice of any such termination not less than 60 days prior to the end of such fiscal year. The foregoing notwithstanding, Customer agrees to pay month-to-month rent at the rate set forth in the applicable Schedule for each month or part thereof that it fails to return the Equipment as required herein. Approved and agreed to as an Addendum to and part of the Agreement, this / ,V day of LESSOR ACCEPTANCE Konica Minolta Premier Finance 1 r DATED LESSOR • 7/23'14 Lfrt;.tt ES DATED FULL LEGAL NAME OF CUSTOMER SIGNATURE X TITLE FEDERAL TAX I.D.# 7808492 24884 - 02/05/2009 (mod 8-12-14) Attachment 1 SIGNATURE TITLE t\ri 1 Cit ek Mz.1- C1 L M ENA/ PRINT NAME APPROVED AS TO FORM ONLY (FASAI Des Plaines General Counsel Dated Page 4 of 32 KONICA MINOLTA For office use only (Check one): El Branch 0 Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03:59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMA TION(Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O BOX 1420 MINER STREET BLDG l ROOM / SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME ROMEO SORA BILL -TO PHONE NUMBER 847 391 5623 FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed tor each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS f P.O. BOX 1420 MINER STREET CITY MANAGERS OFFICE BLDG IFLOOR /ROOM/SUITE CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached 'Schedule A for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly C4 Monthly Payment Amount (plus rop4.cwe lues) $ Zci3. c, o Advance Payment (ahr. "mixable taxes) END OF LEASE OPTIONS: You will have the following options of the end of the original term, provided the Lease has not terminated early and no event olden/at/it under the Lease has occurred and is continuing. 1. Purchase the Equipment for the Fair Markel Value as determined by us 2 Renew the Lease per paragraph 1 (on Agreement). 3 Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR CUSTOMER ACCEPTANCE CITY OF DES PLAINES FUa FEDERA I.D.# , 7 EMMICTAV A HORIZED SIGNER Jx AUTHORIZED SIGN ly i4ie r1ATED PRINT NAME Cr/ —//Y gcre6A08d Sled Attachment 1 7/2 3/ 14 DATED C_i`T'Y /NA At4AGtiz TITLE KMPF0004 — US 01/08/14 Page 5 of 32 KONICA MINOLTA For office use only (Check one): ® Branch ❑ Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03:59 pm SCHEDULE NO CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS /P.O.BOX 1420 MINER STREET BLDG / ROOM / SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET CITY CLERKS OFFICE BLDG / FLOOR /ROOM / SUITE CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C654E 0 See attached 'Schedule A' for additional Equipment / Accessories 1 Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly Monthly Payment Amount (plus www taxes) $ 337 o o Advance Payment Iplus ww)r. buss) $ END OF LEASE OPTIONS: You will have the following options et the end of the original term. provided the Lease has not terminated early and no event of default under the Lease has occurred and is continuing. 1. Purchase the Equipment for the Fair Markel Value as determined by us. 2 Renew the Lease per paragraph 1 (on Agreement) 3 Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. Konica Minolta Premier Finance LESSOR CUSTOMER ACCEPTANCE CITY OF DES PLAINES AU HORIZED SIGNER TITLE DATED X FULL LEGAL NAME OF CUSTOMER (as referenced above) ORM ONLY AUTHORIZED SIGNER MiCr f E -L G. aRK -oHOLomrW PRINT NAME TITLE 7'/2. /1 �- DATED c t : V M AN18� KMPF0004 — US 01/08/14 Page 6 of 32 KONICA MINOLTA For office use only (Check one): ® Branch ❑ Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03'59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET BLDG / ROOM/SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing location ) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS/P.O. BOX 1420 MINER STREET ENGINEERING OFFICE BLDG/FLOOR/ROOM/SUITE CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly Monthty Payment Amount (plus aPDlKable tares) $ 2`73.00 Advance Payment (orus a➢vtwawe taxes) $ END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has no/ terminated early and no event of defau8 under the Lease has occurred and is continuing. 1 Purchase the Equipment for the Fair Market Value as determined by us. 2 Renew the Lease per paragraph 1 (on Agreement) 3 Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR AU HORIZED SIGNER CITY OF DES PLAINES FULL LEGAL NAME OF CUSTOMER (as referenced above) X AUTHORIZED SIGNER 7/2 /t DATED 36- 600-5-84� INA 1c.veAG ._ G- 5 M �OLOMEW ��ry' MArv�6� FEDERAL TAX I # PRINT NAME TITLE ;.v[) AS TO FORM ONLY tt KMPF0004 — US 01(08/14 Page 7 of 32 KONICA MINOLTA For office use only (Check one): r:. Branch ❑ Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03.59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location ) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O BOX 1420 MINER STREET BLDG / ROOM / SUITE CITY DES PLAINES STATE IL ZIP BILLING CONTACT NAME 60016 BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET HUMAN RESOURCES DEPT BLDG / FLOOR / ROOM / SUITE CITY STATE DES PLAINES IL ZIP 60016 CONTACT NAME ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached 'Schedule A' for additional Equipment / Accessories /Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency ❑ Quarterly ® Monthly Payment Amount (plus applicable nixes) $ASD Advance Payment (pa applocable rases) $ END OF LEASE OPTIONS: You will have the following options at the end of the original term. provided the Lease has not terminated early and no event of default under the Lease has occurred and e continuing. 1. Purchase the Equipment for the Fair Market Value as determined by us. 2. Renew the Lease per paragraph 1 (on Agreement) 3 Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR CUSTOMER ACCEPTANCE CITY OF DES PLAINES A HORIZED SIGNER TI LE TED X 7GZ 7/2.3A+ DATED FULL LEGAL NAME OF CUSTOMARe{@ @igrpgqel3 36 0.E 66 a t t'' ff99CC VV ti77 FEDERAL TAX I.D. tbDeA TCur'Vr[ `LY MkC-C- - i3ARi t-i0LOMEW )NT NAME 'Des Plaines General Counsel Dated Attachment 1 TITLE C:: y 1c,1\ KMPF0004 — US 01/08/14 Page 8 of 32 KONICA MINOLTA For office use only (Check one): ® Branch 0 Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 0359 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS/P.O. BOX 1420 MINER STREET BLDG 1 ROOM 1 SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing locahon ) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS/P.O. BOX 1420 MINER STREET IT DEPARTMENT BLDG 1 FLOOR 1 ROOM 1 SUITE CITY DES PLAINES STATE IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier/Licensor if applicable) 1 - BIZHUB C554E ❑ See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly ® Monthly Payment Amount (per wvl+uble taxes) $. 93 oO Advance Payment (Wu+ ppbceNe cues) END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated earty and no event of default under the Lease has occurred and is continuing. 1. Purchase the Equipment for the Fair Market Value as determined by us. 2 Renew the Lease per paragraph 1 (on Agreement) 3 Return Equipment as prowled in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. Konica Minolta Premier Finance LESSOR CUSTOMER ACCEPTANCE CITY OF DES PLAINES A HORIZED SIGNER X /z3/i4- FULL LEGAL NAME OF CUUST F(n66eC6 36-6G0-5 � • FEDERAL TAX I.D. It PRINT NAME GNER G,'AiZTiiOLC,M W I1f(y ' /aJ aced 1PatIil4 Date Attachment 1 DATED Cur Y t`+i Aw (4C;11.R TITLE KMPF0004 — US 01/08/14 Page 9 of 32 KONICA MINOLTA For office use only (Check one): ® Branch 0 Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. 500200478 07/21/14 0359 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION( Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET BLDG 1 ROOM / SUITE CITY DES PLAINES STATE IL ZIP BILLING CONTACT NAME 60016 BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing Location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET BUILDING DEPARTMENT BLDG / FLOOR / ROOM 1 SUITE CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached Schedule A' for additional Equipment /Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency ❑ Quarterly ® Monthly Payment Amount (d& ep liude talcs) Advance Payment ohm opaittabie taxes) END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated early and no event of default under the Lease has occurred and a continuing. 1. Purchase the Equipment for the Fair Markel Value as determined by us. 2. Renew the Lease per paragraph 1 (on Agreement). 3. Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. Konica Minolta Premier Finance LESSOR CITY OF DES PLAINES FULL LEGAL NAME OF CUSTOMER (as referenced above) THORIZED SIGNER X AUTHORIZED SIGNER 71/231/ f, 4 ego FORM ONLyDATED 1v'11 G C`r A C. L � - � MKT fr{�; LCA 1..1� \ril �,. i T)/' t;✓t A�1 � G � �.: TITLE FEDERAL TAX I . # PRINT NAME (Lh ues Plaines nenerel t`nl,Mnt't Attachment 1 KMPF0004 - US 01/08/14 Page 10 of 32 KOI KA MINOLTA For office use only (Check one): ® Branch 0 Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 0359 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMAT1ON(Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET BLDG/ROOM/SUITE CITY DES PLAINES STATE IL ZIP BILLING CONTACT NAME 60016 BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION( Separate schedules must be completed for each billing tocabon.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET COMMUNITY DEVELOPMENT BLDG/FLOOR/ROOM/SUITE CITY DES PLAINES STATE IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly Monthly Payment Amount uppl.c b4 ) $ ,aci3. cfG Advance Payment fphs wVtirable wesl $ END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated early and no event of default under the Lease has occurred and e continuing. 1. Purchase the Equipment for the Fair Market Value as delennined by us 2 Renew the Lease per paragraph 1 (on Agreement). 3. Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENTIDENTIFIED ABOVE. Konica Minolta Premier Finance LESSOR CUSTOMER ACCEPTANCE CITY OF DES PLAINES At.e:L4 C, AUTHORIZED SIGNER X ITL DATE FULL LEGAL NAME OF CUSTOMER (as referenced above) AUTHORIZED SIGNER 7/Z_D� 4 DATED FORM ONLY M‘ckApt C. RsAikm0 ...o C ;. y h' acv AGEtK FEDERAL TAX 1 D. # PRINT NAME TITLE Des PlainestGeneral Counsel Dated taci nient 1 KMPF0004 — US 01/08/14 Page 11 of 32 KONICA MINOLTA For office use only (Check one): Master Premier Lease Schedule Branch p Windsor APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03 59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION(separate schedutes must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET BLDG /ROOM ( SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCA TION(Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET FINANCE DEPARTMENT BLDG / FLOOR / ROOM 1 SUITE CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C654E ❑ See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly Monthly Payment Amount (nw*i toes) $ 33`'1 coo Advance Payment END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated early and no event of default under the Lease has occurred and n continuing. 1 Purchase the Equipment for the Fair Market Value as determined by us 2 Renew the Lease per paragraph 1 (on Agreement). 3. Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR A HORIZED SIGNER CITY OF DES PLAINES I X FULL LEGAL NAME OF CUSTOMER (mimeoabove) AUTHORIZED SIIGNE vtD FEDERAL TAX 1.0 # PRINT NAME -36 - Des Plaines General Counsel Attachment 1 ITLE 7f12/it ATED 7/Z 3/14 - DATED C.t.-y M AeJ1kC-,F �. TITLE KMPF0004 — US 01/08/14 Page 12 of 32 KONICA MINOLTA For office use only (Check one): M Branch 0 Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03'59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.0. BOX 1420 MINER STREET BLDG / ROOM / SUITE CITY DES PLAINES STATE IL ZIP BILLING CONTACT NAME 60016 BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET EMA BLDG / FLOOR /ROOM / SUITE CITY DES PLAINES STATE IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly Monthly Payment Amount (plus appliubie trues) $ 2c1. 0D Advance Payment (plus appl;>abte teen) $ END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated early and no event of default under the Lease has occurred and a continuing. 1. Purchase the Equipment for the Fair Markel Value es determined by us. 2 Renew the Lease per paragraph 1 (on Agreement). 3. Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR CUSTOMER ACCEPTANCE A HORIZED SIGNER TED CITY OF DES PLAINES X 7/2 /l4 - DATED Cccy MA)AGELK, TITLE FULL LEGAL NAME OF CUSTOMER (as referenced above) AUTHORIZED SIGNER P_Rf&cRi,,SIAN FORM Orel.. Mkei-k . G. 3kRTi-.OLOVA NEv FEDERAL TAX I.O.0 PR NT NAME Des Plaines General Counsel Attachment 1 KMPF0004 — US 01/08/14 Page 13 of 32 KONICA MINOLTA For office use only (Check one): al Branch ❑ Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03 59 pm SCHEDULE NO CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS /P.O.BOX 1420 MINER STREET BLDG f ROOM / SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed tor each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1418 MINER STREET PD CHIEFS ADMINISTRA 1 DO BLDG / FLOOR / ROOM /SUITE CITY DES PLAINES STATE IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly PZ4 Monthly Payment Amount (apt applicable taxes) $;rig ac-) Advance Payment (plus applicable eases) $ END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated early and no even) of defauft under the Lease has occurred and rs continuing. 1 Purchase the Equipment for the Fair Market Value as determined by us 2. Renew the Lease per paragraph 1 (on Agreement) 3 Return Equpment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR CITY OF DES PLAINES AUTHORIZED SIGNER X f�aa/ty DATED 7/z 3/A4 - A E F U TOM R as referenced above) AUTHORIZED SIGNER DATED ApF� % G�M ONLY cco-cnei IctiKr L G %kcTt-k0 (-VYe.f\ktiKC-,E_Z TITLE FEDERAL TAX I D. # PRINT NAME Des Plaines - General Counsel O,er Attachment 1 KMPF0004 — US 01/08/14 Page 14 of 32 KO ?Oct M NOL TA For office use only (Check one): 61 Branch 0 Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03.59 pm SCHEDULE NO CUSTOMER BILL - TO INFORMATION separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS 1 P.O. BOX 1420 MINER STREET BLDG /ROOM I SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1418 MINER STREET RECORDS DEPARTMENT BLDG I FLOOR / ROOM I SUITE CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C654E 0 See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency ❑ Quarterly ® Monthly Payment Amount (vws appbcable tax.) $ 33`x- 00 Advance Payment ramamtecabie taxes) END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated early and no event of default under the Lease has occurred and is continuing. 1 Purchase the Equipment for the Fair Market Value as determined by us. 2. Renew the Lease per paragraph 1 (on Agreement). 3 Return Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. Konica Minolta Premier Finance LESSOR AUTHORIZED SIGNER CITY OF DES PLAINES X L NAME OF CUSTOMER (as referenced above) AUTHORIZED SIGNER !aF `.7[0 �Q F.RW ONLY t wt �� — � Z.)Ct_ e7`-� QV11C. c��A � t.... C, : +3It2ii�i � t.`�t� F FEDERAL TAX I . # PRINT NAME es Plaines Gonerai Counsel Attachment 1 ay Date( '7/23/t4 DATED C.11-.1 M KNI AC-7E.� TITLE KMPF0004 — US 01/08/14 Page 15 of 32 KONICA MINOLTA For office use only (Check one): Branch D Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03'59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1420 MINER STREET BLDG / ROOM / SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each bilking location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS /P.O. BOX 1418 MINER STREET REPORT WRITING ROOM BLDG/FLOOR/ROOM/SUITE CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly 0 Monthly Payment Amount (plus eeta cable taxes) $ 2• 0 Advance Payment lay. wwca+*,aa) $ END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has rat terminated early and no event of default under the Lease has oxuned and rs continuing. 1. Purchase the Equipment for the Fair Market Value as determined by us 2. Renew the Lease per paragraph 1 (on Agreement) 3 Retum Equipment as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. Konica Minolta Premier Finance LESSOR CITY OF DES PLAINES AUTHORIZED SIGNER X FULL LEGAL NAME OF CUSTOMER (as referenced above) AUTHORIZED SIGNER ZT IUm FORM ONLY FEDERAL TAX I.D. # PRINT NAME t„ce Pla nes Gametal Counsel Attachment 1 Oatoci Com, "R,N -rsiOLQ1,1E.Ni ATED 7 .2.3%j *— DATeD CITY MAN TITLE KMPF0004 — US 01108/14 Page 16 of 32 KONKA MINOLTA For office use only (Check one): Branch El Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07121/14 03'59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS 1 P.O. BOX 1420 MINER STREET BLDG / ROOM /SUITE CITY DES PLAINES STATE IL ZIP BILLING CONTACT NAME 60016 BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 405 SOUTH RIVER ROAD FIRE STATION 1 C_81. / _FLOOR /ROOM / SUITE l/ Jt li/�71 �C " CITY STATE DES PLAINES IL ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency ❑ Quarterly ® Monthly Payment Amount Win applicable taxes) Advance Payment (Om applicable Uses) END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the Lease has not terminated early and no event of default under the Lease has occurred and is continuing. 1 Purchase the Equipment for the Fair Market Value as determined by us 2 Renew the Lease per paragraph 1 (on Agreement) 3. Return Equipment as prowled in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR CITY OF DES PLAINES X APPRIBIVEEPAPVITMCITIVrettrY Ea'600684 1 is:v-M A L TAX1.0 # PRINT NAME HORIZED SIGNER i�v>P T LE TED AUTHORIZED SIGNER Des Pia mos Goneral Co el Attachment 1 C• an, R,.c'HOL.a w 7/23/i4 DATED C, +: y M A N Pt R TITLE KMPF0004 - US 01/08/14 Page 17 of 32 KONICA MINOLTA For office use only (Check one): El Branch ❑ Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO. S00200478 07/21/14 03:59 pm SCHEDULE NO. CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.0. BOX 1420 MINER STREET BLDG / ROOM !SUITE CITY DES PLAINES STATE IL ZIP 60016 BILLING CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION (Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS IP.O.BOX 405 SOUTH RIVER ROAD MARY'S OFFICE CITY STATE DES PLAINES IL BLDG/FLOOR! ROOM / SUITE ZIP CONTACT NAME 60016 ROMEO SORA PHONE NUMBER 847 391 5623 FAX NUMBER MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier/ Licensor if ap • licable 1 - BIZHUB C554E 0 See attached 'Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency 0 Quarterly Monthly Payment Amount (plus aPwb+e taxes) $Q13 w Advance Payment (vkm •rwtg.8&e lazes) $ END OF LEASE OPTIONS: You will have the following options at the end of the original term, provided the tease has not terminated early and no event of default under the Lease has occurred and is continuing. 1. Purchase the Equipment for the Fair Market Value as determined by us. 2 Renew the Lease per paragraph 7 (on Agreement) 3. Return Equ(txnent as provided in Paragraph 5 (on Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR AUTHORIZED SIGNER TITLE ry CUSTOMER ACCEPTANCE CITY OF DES PLAINES F A F ST M R as referenced above) AUTHORIZED SIGNER APP Un 1�� o�M ONLY G iV11C-MF1t�L (31,t"Th()1.-O SW FEDERAL TAX I.D. # PRINT NAME x i 7/2.3/14 - DATED Des Plaines General Counsel Attachment 1 r (17/(A - Dater C S -,' l'ARt4 TITLE KMPF0004 - US 01/08/14 Page 18 of 32 MIFF KONICA MINOLTA For office use only (Check one) Et Branch ❑ Windsor Master Premier Lease Schedule APPLICATION NO. AGREEMENT NO S00200478 C7121 SCHEDULE NO CUSTOMER BILL - TO INFORMATION (Separate schedules must be completed for each billing location.) FULL LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P O BOX 1420 MINER STREET BLDG !ROOM tSU.TE CITY DES PLAINES STATE IL ZIF 60016 BILL NS CONTACT NAME BILL -TO PHONE NUMBER FAX NUMBER CUSTOMER INSTALLATION LOCATION(Separate schedules must be completed for each billing location.) LESSEE LEGAL NAME CITY OF DES PLAINES DEPARTMENT NAME STREET ADDRESS / P.O. BOX 1111 JOSEPH SCHWAB ROAD FRONT OFFICE CITY STATE DES PLAINES IL PHONE NUMBER 847 391 5623 PLU L1C / SlYTE ZIP 60016 FAX NUMBER CONTACT NAME ROMEO SORA MAKE / MODEL NO. / ACCESSORIES (including Software Description and Supplier / Licensor if applicable) 1 - BIZHUB C554E 0 See attached Schedule A' for additional Equipment / Accessories / Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS 36 # of payments 36 Payment Frequency ❑ Quarterly P., Monthly Payment Amount (plus *mixable tett) $ 3,0c) Advance Payment tpt.ss eppecetie team $ END OF LEASE OPTIONS: You will have the following options at the end o/ the algins) term., provided the Lease has not terminated early and no even/ of detau3 uncle! the Lease has CCc1TBd and e continuing. 1. Purchase the Equipment for the Fair Markel Value as determined by us 2 Renew the Lease per paragraph 1 (on Agreement; 3 Return Equrment as provided e Paragraph 5 ton Agreement). THIS SCHEDULE INCORPORATES ALL OF THE TERMS AND CONDITIONS OF THE MASTER PREMIER LEASE AGREEMENT IDENTIFIED ABOVE. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR CUSTOMER ACCEPTANCE CITY OF DES PLAfNES A PPA'( t t5' g q° aler Ye) a PRINT NAME EDERAL TAX 1 D PrZe' r44 a 71/77 Des Plaines Goneral Counsel Dater' Attachment 1 AUTHORIZED SIGNER x TITLE ,?.Z / (Y ATED AUTHORIZED StGNE (:7P‘t'il ]�54y 7�2 3/1 4 - DATED C1.11- )1 %\A P< ri TIT -E KMPF0004 — US 01/08/14 Page 19 of 32 S00200478 07/21/14 03:25 pm KONICA MINOLTA Standard CPC Maintenance Contract Sold To: (legal name) Ship To: Name: CITY OF DES PLAINES Account Number: Name: MULTIPLE SHIP TO LOCATIONS Account Number: Address Line 1: Address Line 1: Address Line 2: Address Line 2: Street Address: 1420 MINER STREET Street Address: City: DES PLAINES State: IL Zip: 60016 City: State: Zip: Tax Exemption ® No ❑ Yes (Certificate required) Tax Exemption Number PO Required igi No 0 Yes (Copy required) PO Number: PO Expiration Date: Standard CPC Maintenance Plan Cost Per Copy ig With Supplies ❑ Without Supplies - Purchased Separately Effective Date: Billing for CPC contract: ® Monthly ❑ Quarterly ❑ Annually Contract Term (Months): 0 120 24 ICY for 36 0 43 0 60 Overages billed: 4 Monthly 0 Quarterly ElAnnually Digital Support Service: Digital Support Service (DSS) through the Digital Solution Center (DSC) at a rate of $10.00 per serial number monthly will automatically be added to the base payment below unless customer declines DSS coverage by checking the following box: ka Product Covered Under Contract Item Model Description Serial Number Type Start Meter Read Monthly Min Volume CPC Monthly Min $ Overage CPC 1 BIZHUB C554E C 0 0.03500 $ 0.00 0.03500 B/W 0 0.00390 $ 0.00 0.00390 2 BIZHUB C554E C 0 0.03500 $ 0.00 0.03500 B/W 0 0.00390 $ 0.00 0.00390 3 BIZHUB C554E C 0 0.03500 $ 0.00 0.03500 B/W 0 0.00390 $ 0.00 0.00390 4 BIZHUB C554E C 0 0.03500 5 0.00 0.03500 B/W 0 0.00390 5 0.00 0.00390 5 BIZHUB C554E C 0 0.03500 S 0.00 0.03500 BM/ 0 0.00390 $ 0.00 0.00390 6 BIZHUB C554E C 0 0.03500 5 0.00 0.03500 B/W 0 0.00390 $ 0.00 0.00390 Comments 11 X 17 1 CLICK STAPLES INCLUDED; PAPER EXCLUDED Customers signature below acknowledges receipt and consent to KMBS Standard Maintenance Tenns and Conations Schedule A" dated O2-0140 Not binding on KMBS until signed by KMBS Manager. ustomer Name: k,iiCiiAF \-- Ca e.ALS i 41r‘1r_Ot..4Fc v11 --\-- % r / t! • KMBS Representative: / Please Print / ` _ / JJ ��1[ Date Signature: 7/Z { 4 KMBS Manager: �tc tura T+��� Authorized Representative of Customer Date - Print i�. G i i Y M A i•.1 PI C --a f�. C., Title: ��� 7 2 K Z Manager Signature W FOR INTERNAL USE ® New Customer ❑ Maintenance w/ Equipment Order ❑ Maintenance Only ❑ Maintenance Billed by KMBS ❑ Maintenance Billed by Lease Company ❑ Dealer Serviced PE #: Agreement #: Customer Code 1: Promotion #: Price Plan #: Customer Code 2: Subfleet #: Customer Code 3: Key Operator Contact: Phone: Email Addr: Meter Read Contact: Phone: Email Addr: Accounts Payable Contact: ROMEO SORA Phone: 847 391 5623 Email Addr: RSORA@DESPLAINES.ORG Special Instructions: Additional Documents Attached: n Pnce Exception 0 Tax Exempt Certificate ❑ Purchase Order ig Credit Apphca5on Sales Rep Number Sates Rep Name (Please Pratt) Sales Rep Email Address Originating: 9244593 ANTONETTE TOBIN ATOBtNAKMBS.KONICAMINOLTA.US (IgrrkeVED AS TO FORM ONE, ANTONETTE TOBIN ATOBIN(a�KMBS.KONICAMINOLTA.US Servicing: .V4593 2744593 ANTONETTE TOBIN ATOBINISiKMBS.KONICAMINOLTA.US Contr ct Processed: 0 wi n, CT ®Branch 246 - ROLLING MEADOWS (Branch Name) Sales District: 24603 r•. 1 J, es Plaines General Counsel Attachment 1 /JA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive Ramsey, NJ 07446 201.825-4000 www.kmbs.konicaminolta.us Dated Page o ' 20.1010-102512.-C. 32 4-4 S00200478 07121/14 03:25 pm Standard CPC Maintenance Contract Addendum - Additional Equipment Sold To: Ship To: _ Name: Address Address Street City: DES CITY OF DES PLAINES Account Number: Name: Address Address Street Address: DES CITY OF DES PLAINES Account Number: Line 1: Line 1: Line 2: Line 2: CITY MANAGERS OFFICE Address: 1420 MINER STREET 1420 MINER STREET PLAINES State: IL Zip:60016: PLAINES State: IL Zi : 60016 ADDENDUM TO STANDARD CPC MAINTENANCE CONTRACT Product Covered Under Contract: Item Model Description Serial Number Type Start Meter Read Monthly Min Volume CPC Monthly Min S Overage CPC 7 BIZHUB C554E C 0 0.03500 $ 0.00 0.03500 BIW 0 0.00390 $ 0.00 0.00390 8 BIZHUB C554E C 0 0.03500 5 0.00 0.03500 BIW 0 0.00390 5 0.00 0.00390 9 BIZHUB C554E C 0 0.03500 S 0.00 0.03500 BIW 0 0.00390 5 0.00 0.00390 10 BIZHUB C554E C 0 0.03500 S 0.00 0.03500 BIW 0 0.00390 5 0.00 0.00390 11 BIZHUB C554E C 0 0.03500 5 0.00 0.03500 B/W 0 0.00390 S 0.00 0.00390 12 BIZHUB C554E C 0 0.03500 5 0.00 0.03500 B/W 0 0.00390 5 0.00 0.00390 13 BIZHUB C654E C 0 0.03500 $ 0.00 0.03500 BM' 0 0.00390 5 0.00 0.00390 14 BIZHUB C654E C 0 0.03500 5 0.00 0.03500 B/W 0 0.00390 5 0.00 0.00390 15 BIZHUB C654E C 0 0.03500 5 0.00 0.03500 B/W 0 0.00390 $ 0.00 0.00390 16 C BNN 17 C B/W 18 C B/W 19 C B/W 20 C B/W 21 C B/W 22 C B/W 23 C B/W 24 C B/W 25 C B/W 26 C B/W 27 C BMW 28 C B/W 29 C B/W 30 C B/W ,rte i�V$�O}�An�tU�: This page is a continuation of the Standard CPC Maintenance _ off,� ,- f Contract dated 7/2.3/ i 4- between KMBS and Customer. 7 KMBS Representative: el/ 7 Pr- c.4t • lslnesGe al Acta !!KA -MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive Ramsey, NJ 07446 201-8254000 www.kmbs.konicaminoita.us I RIDER TO THE STANDARD CPC MAINTENANCE CONTRACT BETWEEN THE CITY OF DES PLAINES AND KONICA BUSINESS SOLUTIONS U.S.A., INC. THIS ISA RIDER ("Rider"), dated as of July 23`d, 2014, to that certain "Standard CPC Maintenance Contract" of the same date ("Contract"), between the CITY OF DES PLAINES, an Illinois home rule municipal corporation ("Customer"), and KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC., a New York corporation ("KMBS"). In consideration of the mutual covenants set forth in this Rider and the Contract, the receipt and sufficiency of which are hereby acknowledged, Customer and KMBS hereby agree as follows: SECTION 1. RECITALS. A. On February 10th, 2014, the Customer issued a Request for Proposals for Multi- function Printers ("RFP"). B. In response to the RFP, on March 14th, 2014 KMBS submitted a proposal to Customer for the performance of certain maintenance and support services for Customer in connection with the lease of certain equipment by Customer from Konica Minolta Premier Finance, a program of KMBS. C. The RFP required all persons who submitted a proposal in response to the RFP to: (i) agree to certain required contractual terms; (ii) furnish to Customer the proposer's standard maintenance contract; and (iii) negotiate a contract with Customer for the performance of maintenance and repair services for the equipment. D. KMBS and Customer desire to enter into this Rider to modify the terms of the Contract as set forth in this Rider. SECTION 2. DEFINITIONS; RULES OF CONSTRUCTION. A. Definitions. All capitalized words and phrases used throughout this Rider have the meanings set forth in the various provisions of this Rider. If a word or phrase is not specifically defined in this Rider, it has the same meaning as in the Contract. B. Rules of Construction. Except as specifically provided in this Rider, all terms, provisions and requirements contained in the Contract remain unchanged and in full force and effect. In the event of a conflict between the text of the Contract and the text of this Rider, the text of this Rider controls. SECTION 3. AMENDMENTS TO CONTRACT. The following provisions of the Contract are hereby amended or deleted as follows [deleted language is struck through; inserted language is bold and double underlined]: Attachment 1 Page 22 of 32 A. Section 1 of the Contract is hereby amended by adding the following sentences to the beginning of the Section: "This entire Section 1 is subject to the terms of Section 4.0 of the Rider to the Standard CPC Maintenance Contract ("Rider"). Except as provided in Section 4.0 of the Rider, the provisions of this Section 1 apply." B. Sentence one of Section 1 of the Contract is hereby amended to read as follows: "Payment is due within thirty (30) forty-five (45) days from the date of the invoice." C. Section 12 of the Contract is hereby amended to read as follows: "ESCALATION: At the end of the first year of this agreement and once each successive twelve month period, we may increase your payment and the cost per copy charge over the pages included (overage) by a maximum of 10% 5% of the existing charge." D. Section 13 of the Contract is hereby deleted in its entirety and replaced with the following: "In the event Customer terminates this Agreement prior to the expiration of the initial term of this Agreement without cause, or in the event KMBS terminates this Agreement prior to the end of the initial term of this Agreement due to Customer's material breach, Customer will pay KMBS all amounts owed by Customer under this Agreement up to the date of termination." E. Section 15 of the Contract is hereby amended to read as follows: "Neither Customer nor KMBS may net assign this Agreement without KMBS' the other party's express written consent, which consent will not be unreasonably delayed, conditioned, or denied. In the event that KMBS assigns or subcontracts any of its obligations under this Agreement, KMBS shall remain primarily responsible to perform those obligations. Any claim or defense Customer KMBS may azign, without notice to Customer, any of its rights under this Agreement." F. Section 17 of the Contract is hereby amended to read as follows: "INDEMNIFICATION BY CUSTOMER: Customer shall bear all risk of theft, loss or damage not caused by KMBS employees or agents, to all Equipment delivered and accepted under this Agreement. Customer agrees to indemnify, defend and hold harmless KMBS, its officers, directors, employees and agents from all loss, liability, claims or expenses (including reasonable attorney's fees) arising out of Customer's improper use of the equipment, including but not limited to liabilities arising from illegal use of KMBS equipment as well as bodily injury, including death, or property damage to any person, unless except to the extent said injuries, death or property damage was caused solely as the result of by a negligent or intentional act or omission." G. Sentence one of Section 18 of the Contract is hereby amended to read as follows: "KMBS warrants that the services shall be performed in accordance with the manufacturer's recommendations and specifications for the equipment and in accordance with the Konica Minolta Customer One Guarantee." Sentence two of Section 18 of the Contract is hereby deleted in its entirety. H. Section 19 of the Contract is hereby deleted in its entirety and replaced with the following: "The equipment may not be returned to KMBS without KMBS' written consent. THE PARTIES WAIVE THEIR RESPECTIVE RIGHTS TO SPECIAL, CONSEQUENTIAL, Attaclunent 1 Page 23 of 32 EXEMPLARY, INCIDENTAL, OR PUNITIVE DAMAGES FOR ANY PROVEN BREACH OF THIS AGREEMENT (INCLUDING WARRANTY)." I. Section 20 of the Contract is hereby deleted in its entirety and replaced with the following: "This Agreement shall be governed by, construed and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois. In the event of any dispute under this Agreement and Rider, KMBS and Customer consent to jurisdiction and venue in Cook County, Illinois." J. Sentence one of Section 22 of the Contract is hereby amended to read as follows: "Failure by either KMBS or Customer to enforce any provisions of this Agreement or any rights hereunder, or failure to exercise any election provided for herein, shall in no way be considered a waiver of such provisions, rights, or elections, or in any way affect the party's right to later enforce or exercise the same or other provisions, rights, or elections it may have under this Agreement. If any provision of this Agreement shall be unlawful, void or for any reason unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of the remaining provisions of this Agreement." K. Section 25 is hereby amended to read as follows: "This Agreement and the Rider is the entire Agreement agreement between Customer and KMBS on the subject matter hereof and supersedes any proposal or prior agreement, oral or written, or any other communications relating to maintenance services for KMBS equipment and it may not be released, discharged, changed, or modified except by an instrument in writing signed by a duly authorized representative of each party. Customer agrees that any Purchase Order or other documentation issued to KMBS covering the equipment or maintenance is issued for purpose of authorization and Customer's internal use only, and any terms and conditions contained therein shall not modify or add to the terms and conditions of this Agreement and the Rider. This Agreement and the Rider will not be effective until executed by a duly authorized representative of each party. accepted by an authorized representative of KMBS. Notice of acceptance is hereby waived by Customer. SECTION 4. ADDITIONAL TERMS. The following provisions are hereby incorporated into the Contract as if fully set forth therein: A. Scope of Services. Notwithstanding any provision in the Contract, the services performed by KMBS pursuant to the Contract and this Rider must be performed in accordance with the following scope of services (collectively, the "Scope of Services"): 1) KMBS will repair and maintain the equipment, and all components thereof, in good working condition. 2) In furtherance of providing repair and maintenance services, KMBS will have an established support center available 24 hours per day, seven days per week, and 365 days per year, to which Customer can make repair and maintenance service requests via both of the following: a. A toll free number (800-456-5664). Attachment 1 Page 24 of 32 b. A web based portal (MyKMBS.com). 3) KMBS will provide Customer with end user training upon the installation of new equipment, which training must include, without limitation, the following (collectively, the "Basic Training"): a. A general "features" overview of the equipment. b. A document processing overview including, but not limited to, the following: i. Printing (normal and secure mode); ii. Faxing; iii. Scanning; iv. Copying; and v. Finishing based on the finishing options chosen by Customer. c. An equipment maintenance overview including, but not limited to, the following: i. Simple paper jam clearing; and ii. Removing, adding, and recycling of toner. d. How to make a service request via the toll-free number and the web -based interface. 5) KMBS will provide unlimited follow-up Basic Training, upon request, and at no additional charge to Customer. 6) During the hours of 8:30 a.m. and 4:30 p.m. on Mondays through Fridays. KMBS will, in the course of performing maintenance services, and at no additional charge to Customer, evaluate the performance and condition of, and perform preventative maintenance services for, the equipment in accordance with manufacturer maintenance guidelines. 7) KMBS will provide Customer with the capability to run standard and ad hoc "real time" reports containing information including, but not limited to, the following: a. General Information: provide equipment overview including machine installation dates, and contract coverage dates. b. Equipment Performance: provide summary of the time that the equipment, and all components thereof, has been fully operational ("Uptime"), summary of time that any equipment has not been Attachment 1 Page 25 of 32 fully operational, KMBS response times to service requests, and monthly copy volumes. c. Equipment by Location: inventory detailing the location of all equipment. d. Open Service Calls: view a list of current open calls for all equipment, response times to calls, and a report on equipment about which Customer has made more than three service calls within the preceding 30 -day period. B. Service Levels. Notwithstanding any provision in the Contract, the services performed by KMBS pursuant to the Contract and this Rider must be performed in accordance with the following service levels (collectively, the "Service Levels"): 1) After installation of the equipment is complete, at all times during the Agreement term the average uptime of the equipment fleet must be greater than or equal to 95 percent during the preceding 180 days. 2) KMBS must contact Customer not later than one business hour after receipt of a service request placed by Customer via the toll-free number or web -based portal to: (a) confirm that a service request has been received, and (b) provide an estimated time when KMBS personnel will arrive on site to resolve the service request. 3) KMBS personnel must arrive at the site of all service requests placed by Customer through the toll-free number or web -based portal within four business hours after the service request is received by KMBS. 4) If the equipment, or any part thereof, is out of service for more than 16 consecutive business hours, KMBS must, upon Customer's request and at no additional charge to Customer, provide the City with loaner equipment that meets or exceeds the specifications of the equipment that is out of service. Customer will be entitled to use this loaner equipment until the equipment that is out of service is repaired: (a) in accordance with the manufacturer's specifications; (b) in accordance with the Konica Minolta Customer One Guarantee; and (c) to a good working condition that is fit, sufficient, and suitable for the equipment's intended purpose and use. 5) KMBS will provide a "three in 30 report," which creates a "hot list" of machines requiring three service requests during the preceding 30 -day period. If more than three good faith service requests are made regarding the same piece of equipment, or any part thereof, during the preceding 30 -day period, KMBS must, at Customer's request and at no additional charge to Customer, replace the equipment generating such service requests with equipment that meets or exceeds the specifications of the replaced equipment. C. Equipment. To induce the Customer to accept the Contract, KMBS hereby represents and warrants that: (a) KMBS will provide, perform, and complete all work, labor, services, transportation, equipment, materials, supplies, information, data, and other means and items necessary to furnish and install the equipment in accordance with the terms and conditions Attachment 1 Page 26 of 32 of the Contract and this Rider, including without limitation the Standard of Performance; and (b) the equipment and all of its components shall be: (i) of merchantable quality; (ii) free from any latent or patent defects and flaws in workmanship, materials, and design; and (iii) fit, sufficient, and suitable for the purposes expressed in, or reasonably inferred from, the Contract and this Rider. The warranties expressed in this Section 4.0 of this Rider shall be in addition to any other warranties expressed or implied by law, which are hereby reserved unto Customer. Customer retains final authority with respect to all decisions related to the Equipment. D. Standard of Performance. KMBS represents and warrants that it will install the equipment and perform the services described in the Contract and this Rider in accordance with the standards of professional practice, care, and diligence practiced by recognized firms performing services of a similar nature in existence during the Contract term. KMBS shall devote, and shall cause all of its staff and subcontractors to devote, such of their time, attention, best skill and judgment, knowledge and professional ability as is necessary to install the equipment and perform the services described in the Contract and this Rider. E. Default by KMBS. If, at any time, KMBS breaches Section 4.A of this Rider ("Scope of Services"), Section 4.B of this Rider ("Service Levels"), Section 4.0 of this Rider ("Equipment"), or Section 4.D of this Rider ("Standard of Performance"), Customer may determine that KMBS is in default ("Event of Default"). If KMBS fails to cure any Event of Default not more than 10 days after receipt of notice thereof, or if more than five Events of Default occur within the preceding 30 day period (regardless of whether KMBS fails to cure any of such Events of Default), Customer will have the right, without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: 1) Cure by KMBS. Customer may require KMBS, at KMBS's sole cost and expense, to: (i) complete or correct the services set forth in the Contract and this Rider, or any part thereof; (ii) take any other action necessary to correct all or any part of any Event of Default; and (ii) take any and all other action necessary to bring KMBS and the services into compliance with the Contract and this Rider; 2) Cure by Customer. Customer may, at KMBS's sole cost and expense: (i) complete or correct the services set forth in the Contract and this Rider, or any part thereof; (ii) take any other action necessary to correct all or any part of any Event of Default; and (ii) take any and all other action necessary to bring KMBS and the services into compliance with the Contract and this Rider. Any amount due to KMBS under the Contract and this Rider, or any other agreement KMBS may have with Customer, may be withheld by Customer against amounts claimed due by Customer pursuant to this Subsection, including without limitation Section 4.E(3) of this Rider; 3) Withholding of Payment by Customer. If, after notifying KMBS of any documented Event of Default and providing KMBS with ten days to cure the Event of Default, Customer may, if KMBS has not cured the Event of Default, withhold from any payment or may recover from KMBS any and all costs, including attorneys' fees and administrative expenses, incurred by Customer as a result of any documented Event of Default by KMBS or as a result of actions taken by Customer in response to any documented Event of Default by KMBS; and Attaclunent 1 Page 27 of 32 4) Termination of Contract by Customer. Customer may immediately terminate this Contract by providing written notice of termination to KMBS without liability for further payment of amounts due or to become due under this Contract after the effective date of termination. F. Confidential Information, Production of Information, Ownership, Survival. 1) Confidential Information. The term "Confidential Information" shall mean information in the possession or under the control of Customer relating to the technical, business, or corporate affairs of Customer; City property; user information, including, without limitation, any information pertaining to usage of Customer's computer system, including and without limitation, any information obtained from server logs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Contract. City Confidential Information shall not include information that can be demonstrated: (1) to have been rightfully in the possession of KMBS from a source other than Customer prior to the time of disclosure of such information to KMBS pursuant to this Contract ("Time of Disclosure"); (2) to have been in the public domain prior to the Time of Disclosure; (3) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this Contract on the part of KMBS or Customer; or (4) to have been supplied to KMBS after the Time of Disclosure without restriction by a third party who is under no obligation to Customer to maintain such information in confidence. 2) No Disclosure of Confidential Information. KMBS acknowledges that it may, in performing the Services for Customer under this Contract, have access, or be directly or indirectly exposed, to Confidential Information. KMBS shall hold confidential all Confidential Information and Work Product and shall not disclose or use such Confidential Information or Work Product (for a purpose other than the performance of KMBS's obligations under this Contract) without the express prior written consent of Customer. KMBS shall use commercially reasonable measures at least as strict as those the KMBS uses to protect its own confidential information. Upon the expiration or termination of this Contract, KMBS shall promptly cease using and return or destroy (and certify in writing destruction of) all Confidential Information furnished to KMBS by Customer, along with all copies thereof in its possession, including copies stored in any computer memory or storage medium. KMBS and KMBS's auditors and/or legal counsel may retain one (1) copy of all such Confidential Information in order to establish what Confidential Information has been received or in order to comply with any orders, subpoenas, policies, or legal requirements. 3) Production of Confidential Information or Work Product. If KMBS is presented with a request for Confidential Information by any governmental agency or court or with a subpoena duces tecum regarding any Confidential Information, KMBS shall immediately give notice to Customer. Customer shall have the opportunity to contest, by any means available to it, the production of any Confidential Information prior to the submission of any Confidential Information to the requesting agency, court, or third party. KMBS shall not be obligated to withhold delivery of Confidential Information beyond the time ordered by a court of law or administrative agency, unless the request for production or subpoena is quashed or withdrawn, or the time to produce is otherwise extended. KMBS shall cause its personnel, staff and Attaclunent 1 Page 28 of 32 subcontractors, if any, to undertake the same obligations regarding confidentiality and dissemination of information as agreed to by KMBS under this Contract. 4) Injunctive Relief. In the event of a breach or threatened breach of this Section 4.E, KMBS acknowledges and agrees that Customer would suffer irreparable injury not compensable by money damages and would not have an adequate remedy at law. Accordingly, KMBS agrees that Customer shall be entitled to immediate injunctive relief to prevent or curtail any such breach, threatened or actual. The foregoing shall be in addition and without prejudice to such rights that Customer may have in equity, by law or statute. G. Indemnification. KMBS shall, and does hereby, agree to indemnify, save harmless, and defend Customer against all damages, liability, claims, losses, and expenses (including attorneys' fees) that may arise out of: (i) any bodily injury, including death, or any property damage, arising out of the Customer's proper use of the equipment, or any part thereof, and caused by KMBS's acts or omissions or by a defect in the equipment; (ii) KMBS's negligent acts or omissions in the performance of, or failure to perform, the services, or any part thereof, required by the Contract and this Rider; (iii) any third party claims that the equipment leased, purchased, or serviced under this agreement violates any third party's intellectual property rights; and (iv) any failure by KMBS to comply with any of the terms, conditions, requirements, and provisions of the Contract and this Rider, including without limitation the Standard of Performance and the Service Levels, any of KMBS's representations and warranties under the Contract and this Rider, and KMBS's obligation to protect Confidential Information (collectively, the "Indemnified Claims"); provided, however, that KMBS will not be required to indemnify, save harmless, and defend Customer to the extent that any Indemnified Claims are caused by the negligent acts or omissions of Customer. KMBS shall be provided with prompt notice of any Indemnified Claim by Customer and shall have the right to defend such claim by counsel of its choosing. In the event Customer does not provide KMBS with timely notice and the right to defend such claims, this indemnity provision shall not apply. H. Insurance. KMBS shall provide, at its sole cost and expense, liability insurance in the aggregate amount of $1,000,000, which insurance shall include, without limitation, protection for all activities associated with the services performed pursuant to the Contract and this Rider. The insurance shall be for a minimum of $1,000,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage. I. Nonappropriation. KMBS acknowledges that Customer is a unit of local government, and that the City Council of the City of Des Plaines must appropriate funds each fiscal year to allow Customer to fulfill its financial obligations during the fiscal year. Customer will undertake in good faith to appropriate funds to fulfill its obligations under this Contract during each fiscal year that this Contract is effective. If Customer is unable to appropriate sufficient funds to fulfill its obligations under this Contract, Customer may terminate this Agreement at the end of the then -current fiscal year for which sufficient funds have been appropriated. Customer will not be obligated for payments after the end of such fiscal year. Customer will give KMBS written notice of any termination under this Section 4.I not less than 60 days prior to the end of such fiscal year. SECTION 5. REPRESENTATIONS. Attaclunent 1 Page 29 of 32 A. By Customer. Customer hereby represents and warrants that: (1) the persons executing this Rider on its behalf have been properly authorized to do so by the City Council of the City of Des Plaines; (2) it has full power and authority to execute and deliver this Rider and to perform all of its obligations imposed pursuant to this Rider; and (3) this Rider constitutes a legal, valid and binding obligation of the Customer enforceable in accordance with its terms. B. By KMBS. KMBS hereby represents and warrants that: (1) the persons executing this Rider on its behalf have full authority to bind the KMBS to the obligations set forth in this Rider and to so act on behalf of the KMBS; (2) it has full power and authority to execute and deliver this Rider and to perform all of its obligations imposed pursuant to this Rider; and (3) this Rider and the Contract constitute a legal, valid and binding obligation of the KMBS enforceable in accordance with their terms. SECTION 6. COUNTERPART EXECUTION. This Rider may be executed in several counterparts, each of which, when executed, will be deemed to be an original, but all of which together will constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this Rider to the Contract as of the day and year first above written. CUSTOMER: ATTEST: By: l4 Gloria Ludwig City Clerk KMBS: ATTEST: CITY OF DES PLAINES, an Illinois home rule municipal corporation By: Michael Bartholomew City Manager KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC., a New York corporation By: By: Its: Its: #30724758_y3 .. ' .JED AS TO FORM ONLY !: ^� general Counsel Date Attachment 1 Page 30 of 32 CITY OF DES PLAINES RESOLUTION R - 16 - 16 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A LEASE WITH KONICA MINOLTA PREMIER FINANCE AND A SERVICES AGREEMENT WITH KONICA MINOLTA BUSINESS SOLUTIONS USA, INC. WHEREAS, on July 21, 2014, the City Council adopted R-140-14, approving and authorizing the execution of (i) a three-year lease agreement ("Lease") with Konica Minolta Premier Finance ("Lessor"), an affiliate of Konica Minolta Business Solutions USA, Inc. ("Vendor"), for the lease of fifteen multi -function printers/copiers ("Multifunction Printers"); and (ii) a three-year services agreement ("Services Agreement") with Vendor for the procurement of maintenance and support services ("Services") for the Multifunction Printers; and WHEREAS, on July 23, 2014, the City entered into the Lease with Lessor and the Services Agreement with Vendor; and WHEREAS, the City Council has appropriated funds in the IT Replacement Fund for use by the Department of Information Technology during the 2016 fiscal year for the lease of the Multifunction Printers from Lessor and the procurement of the Services from Vendor; and WHEREAS, the City desires to make expenditures in the not -to -exceed amount of $54,396 during the 2016 fiscal year for the lease of the Multifunction Printers from Lessor pursuant to the Lease and the procurement of Services from Vendor pursuant to the Services Agreement; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the expenditure of the not -to -exceed amount of $54,396 during the 2016 fiscal year for the lease of the Multifunction Printers from Lessor and the procurement of the Services from Vendor; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: AUTHORIZATION OF EXPENDITURE. The City Council hereby authorizes the expenditure of the not -to -exceed amount of $54,396 during the 2016 fiscal year for 1 Page 31 of 32 the lease of the Multifunction Printers from Lessor pursuant to the Lease and the procurement of Services from Vendor pursuant to the Services Agreement. SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Approving Expenditure of Funds Under Lease with Konica Minolta (2016) 2 Page 32 of 32 I IDEsIINES CONSENT AGENDA #6 & 6A. PUBLIC WORKS AND ENGINEERING DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5390 desplaines.org Date: December 29, 2015 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering 6 Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering yip Subject: 2016 Motor Fuel Tax Maintenance Resolution Section Number 16 -00000 -00 -GM Issue: In order for municipalities to expend Motor Fuel Tax funds on annual maintenance operations, the Illinois Department of Transportation (IDOT) requires a Municipal Estimate of Maintenance Costs and a Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code. Analysis: The Municipal Estimate of Maintenance Costs itemizes all Motor Fuel Tax maintenance expenditures proposed for 2016 in the City of Des Plaines, which includes Sidewalk Improvements ($500,000), Street Crack Filling ($30,000), Repair and Maintenance of Traffic Signals ($44,000), Electric Energy costs for Street Lighting and Traffic Signals ($232,000), Ice Control ($350,000), Curb Improvements ($175,000) and Material Testing ($40,000). These items and amounts are included in the 2016 Motor Fuel Tax Fund budget and total $1,371,000.00. Recommendation: We recommend approval of the 2016 Municipal Estimate of Maintenance Costs and adoption of the IDOT Resolution for Maintenance of Streets and Highways. Attachments: Attachment 1 - Municipal Estimate of Maintenance Costs Attachment 2 - IDOT Resolution for Maintenance of Streets & Highways Resolution R-17-16 Page 1 of 4 Illinois Department of Transportation Maintenance Period 1/1/2016 to 12/31/2016 Local Public Agency: County: Municipal Estimate of Maintenance Costs Des Plaines Cook Section Number: Estimated Cost of Maintenance Operations 16 -00000 -00 -GM Maintenance Operation (No. Description) Maint. Group Insp. Req. For Group I, IIA, IIB, or III Est Total Operation Cost Item Unit Quantity Unit Price Item Cost 1) Sidewalk & Curb Improvements IV Bid out by City (Contract) - 675,000.00 16 -00000 -01 -GM - 2) Street Crack Filling IIB Bid out by City (Contract)- 30,000.00 16 -00000 -02 -GM - 3) Repair & Maintenance Traffic Signals II By agreements with IDOT,- 44,000.00 16 -00000 -03 -GM Cook County Highway Dept., - and Village of Mount Prospect - 4) Electricity Costs II Street lighting and traffic- 232,000.00 16 -00000 -04 -GM signals - 5) Ice Control IIB Salt and CaCL purchase bid- 350,000.00 16 -00000 -05 -GM out by City thru CMS - Total Estimated Maintenance Operation Cost 1,331,000.00 Estimated Cost MFT Portion Other Funds Preliminary Engineering Maintenance - Engineering Inspection 40,000.00 Maint Eng 40,000.00 40,000.00 Material Testing Totals: 40,000.00 - 40,000.00 Advertising Bridge Inspections Total Estimated Maintenance Engineering Cost 40,000.00 Total Estimated Maintenance Cost 1,371,000.00 Submitted: Municipal Official Title Date Attachment 1 Approved: Regional Engineer Date Page 2 of 4 Illinois Department of Transportation Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Council (Council or President and Board of Trustees) of Des Plaines , Illinois, that there is hereby City (City, Town or Village) (Name) appropriated the sum of of the $1,371,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2016 (Date) to December 31, 2016 (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Gloria J. Ludwig Clerk in and for the City of Des Plaines , County of Cook (City, Town or Village) hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council ata meeting on January 19, 2016 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) City Clerk (City, Town or Village) Approved Regional Engineer Department of Transportation Date Printed 1/7/2016 BLR 14230 (Rev. 07/15/13) Attachment 2 Page 3 of 4 CITY OF DES PLAINES RESOLUTION R - 17 - 16 A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (16 -00000 -00 -GM) BE IT RESOLVED, by the Mayor and City Council ofthe City of Des Plaines, Illinois, that there is hereby appropriated the sum of $1,371,000 of Motor and Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2016 to December 31, 2016. BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon as practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office ofthe Department of Transportation, at Schaumburg, Illinois. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Motor Fuel Tax for Street Maintenance IDOT 2016 1 Page 4 of 4 4PDES PLAINEs ILLINOIS CONSENT AGENDA #7 & 7A. OFFICE OF GENERAL COUNSEL 1420 Miner Street Des Plaines, IL60016 P: 847.391.5300 d es p1 al nes .0 rg MEMORAN DUM Date: January 7, 2016 To: Michael G. Bartholomew, City Manager From: Peter Friedman, General Counsel Ff/yyjg Subject: Release of Closed Session Minutes Issue: The Illinois Open Meetings Act requires the City Council to periodically review and make determinations with regard to closed session minutes. The Council determines whether (1) the need for confidentiality still exists as to all or part of the minutes or (2) that the minutes or portions thereof no longer require confidential treatment and can be made available for public inspection. 5 ILCS 120/2.06(c). Analysis: At its closed meeting held on January 4, 2016, the Council reviewed closed session minutes that have not previously been made available for public inspection. Based on that review, Resolution R-25-16 authorizes the release of the following minutes, or portions thereof that the Council has determined no longer require confidential treatment: • February 21, 2012 • March 5, 2012 • April 2, 2012 • April 16, 2012 • June 4, 2012 • August 6, 2012 • September 17, 2012 • November 5, 2012 • December 3, 2012 • December 17, 2012 • January 7, 2013, except for matters under pending litigation • April 1, 2013 • January 21, 2014 • February 3, 2014 Page 1 of 5 • April 7, 2014, except for matters under acquisition or sale of property • April 21, 2014, except for matters under pending and imminent litigation • July 7, 2014 • December 15, 2014 • January 5, 2015 Pursuant to Section 2.06(c) of the Open Meetings Act, Resolution R-25-16 also authorizes the destruction of verbatim recordings of closed meetings held before July 19, 2014. Recommendation: We recommend adoption of Resolution R-25-16. Attachments: Resolution R-25-16 Exhibit A — List of Closed Meetings Minutes for which a need for confidentiality no longer exists Page 2 of 5 CITY OF DES PLAINES RESOLUTION R - 25 - 16 A RESOLUTION RELEASING CERTAIN MINUTES AND AUTHORIZING THE DESTRUCTION OF VERBATIM RECORDINGS OF CERTAIN CLOSED MEETINGS OF THE CITY COUNCIL. WHEREAS, the City of Des Plaines ("City") is a home rule municipality in accordance with Article VII, Section 6 ofthe Constitution ofthe State of Illinois of 1970; and WHEREAS, pursuant to the Illinois Open Meetings Act, 5 ILCS 120/1 et seq. ("Act"), the City maintains verbatim audio recordings and has approved written minutes of all meetings of the City Council that were closed to the public pursuant to the Act ("Closed Meetings"); and WHEREAS, pursuant to Section 2.06(c) of the Act, the City Council has determined that it will serve and be in the best interest of the City to destroy the audiotaped verbatim recordings of those Closed Meetings that occurred prior to July 19, 2014; and WHEREAS, pursuant to Section 2.06(d) of the Act, the City Council has conducted its semi-annual review of written minutes of Closed Meetings; and WHEREAS, the City Council has determined that: (i) a need for confidentiality no longer exists as to the written minutes of the Closed Meetings, or parts thereof, described in Exhibit A attached to and, by this reference, made a part of this Resolution ("Released Minutes"); and (ii) a need for confidentiality still exists as to the written minutes of all Closed Meetings, or parts thereof, other than the Released Minutes; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as the findings of the City Council. SECTION 2: DETERMINATION OF CONFIDENTIALITY OF CLOSED MEETING MINUTES. The City Council has determined that a need for confidentiality still exists as to the written minutes of all Closed Meetings, or parts thereof, other than the Released Minutes and minutes of Closed Meetings previously made available for public inspection by the City Council. SECTION 3: PUBLIC INSPECTION OF WRITTEN MINUTES OF CLOSED MEETINGS. The City Council authorizes public inspection under applicable law of the Released Minutes. Page 3 of 5 SECTION 4: DESTRUCTION OF VERBATIM RECORDINGS. The City Council authorizes and directs the City Clerk to destroy all verbatim audio recordings of all Closed Meetings held prior to July 19, 2014. SECTION 5: CONFIDENTIALITY OF VERBATIM AUDIO RECORDINGS OF CLOSED MEETINGS. The City Council affirms that a need for confidentiality remains as to the verbatim audio recordings of all Closed Meetings not being destroyed pursuant to Section 4 of this Resolution, which verbatim audio recordings will not be made available for public inspection. SECTION 6: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Releasing Closed Meeting Minutes (January 2016) #38010203_v3 Page 4 of 5 EXHIBIT A CLOSED MEETING MINUTES FOR WHICH A NEED FOR CONFIDENTIALITY NO LONGER EXISTS • February 21, 2012 • March 5, 2012 • April 2, 2012 • April 16, 2012 • June 4, 2012 • August 6, 2012 • September 17, 2012 • November 5, 2012 • December 3, 2012 • December 17, 2012 • January 7, 2013, except for matters under pending litigation • April 1, 2013 • January 21, 2014 • February 3, 2014 • April 7, 2014, except for matters under acquisition or sale of property • April 21, 2014, except for matters under pending and imminent litigation • July 7, 2014 • December 15, 2014 • January 5, 2015 3 Exhibit A Page 5 of 5 41.D1, ES PL&[NES CONSENT AGENDA #8 PUBLIC WORKS AND ENGINEERING DEPARTMENT Des Plaines, IL 60016 P: 847.391.5464 desplaines.org MEMORANDUM Date: To: From: Cc: December 22, 2015 Mike Bartholomew, MCP, LEED-AP, City Manager Tom Bueser, Superintendent of General Services 'ifl Timothy Watkins, Assistant Director of Public Works and Engineering i Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Advertise for Bid—Gasoline and Diesel Fuel Purchase and Delivery Issue: The current contract for gasoline and diesel fuel expires on April 30, 2015. Analysis: The City purchases fuel based on the OPIS (Oil Price Service Index) pricing schedule. Yearly procurement of pricing for vendor delivery and markup is completed to ensure lowest pricing is achieved. This bid includes gasoline and diesel fuel purchases for all City vehicles and equipment. Included in the bid packet are the various grades of gasoline, E-85, and two grades of diesel and bio -diesel fuels which will provide the City with several options moving forward. The proposed term is a one-year contract. The table below shows the Department's overall budget for fuel in 2016: Recommendation: We request authorization to advertise for bids for the Gasoline and Diesel Fuel contract. A bid opening date of Thursday February 4, 2016 at 10:00 AM is scheduled. Page 1 of 1 Gasoline Diesel Vehicle Maintenance $ 350,000 $ 150,000 Water System Maint. $50,000 $16,000 Sewer System Maint. $31,000 $12,200 $431,000 $178,200 Recommendation: We request authorization to advertise for bids for the Gasoline and Diesel Fuel contract. A bid opening date of Thursday February 4, 2016 at 10:00 AM is scheduled. Page 1 of 1 DES PIANEs ILLINOIS CONSENT AGENDA #9 PUBLIC WORKS AND ENGINEERING DEPARTMENT Des Plaines, IL 60016 P: 847.391.5464 desplaines.org MEMORANDUM Date: To: December 22, 2015 Mike Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services 'ifl Timothy Watkins, Assistant Director of Public Works and Engineering "I-0 Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Advertise for Bid—Streetlight Repair and Utility Location of Underground Wiring Issue: The current contract for streetlight repair and utility location of underground wiring expires on April 19, 2016. The original contract was a three (3) year contract with optional extensions. Although the current contractor, H&H Electric, has performed well on this contract, Staff recommends going through the formal bidding process. Analysis: This bid is for an electrical contractor to repair public street lighting and locate underground wiring for utility excavations on an hourly basis for both labor and equipment. We propose a three-year term for the contract in order to receive more competitive bids. Recommendation: We request authorization to advertise for bids for the Streetlight Repair and Utility Location of Underground Wiring contract. A bid opening date of Thursday, February 4, 2016 is scheduled. Page 1 of 1 ODES PLAINES Date: December 29, 2015 To: Mike Bartholomew, MCP, LEED-AP, City Manager CONSENT AGENDA #10 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org From: Richard Valent, Superintendent of Utility Services Timothy Watkins, Assistant Director of Public Works and Engineering 7-4) Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: 2016 Parkway Restoration Contract — Bid Notice Issue: Specifications for the 2016 Parkway Restoration contract are completed and the project is ready for bidding. Analysis: Various parkways throughout the City require restoration due to excavation of water main breaks, sewer repairs, tree stump removals and snow plow damage. This work is required throughout the year on an as needed basis. Recommendation: We recommend the 2016 Parkway Restoration Contract be advertised for bid. Source of funding will be the Water and General Funds. A bid opening date of February 5, 2016 at 10:OOa.m. has been scheduled. Page 1of1 CALL TO ORDER: ROLL CALL: CONSENT AGENDA #12. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, JANUARY 4, 2016 The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, January 4, 2016. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Chester, Smith and Charewicz. A quorum was present. Alderman Brookman was absent. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Community and Economic Development Sakas, Fire Chief Wax, Police Chief Kushner, Director of Public Works and Engineering Oakley, and General Counsel Friedman. CLOSED SESSION: PRAYER AND PLEDGE: PRESENTATION: CITIZEN PART.: Moved by Charewicz and seconded to go into Closed Session to discuss Setting a Price for the Sale or Lease of Property, Purchase of Property, Collective Bargaining, Review of Closed Session Minutes and Probable or Imminent Litigation. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. The City Council recessed at 6:02 p.m. The City Council reconvened at 7:00 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Chester, Smith and Charewicz. A quorum was present. Alderman Brookman was absent. The opening prayer was given by Alderman Patricia Haugeberg, followed by the Pledge of Allegiance to the Flag of the United States of America. State Senator John Mulroe (10th District) addressed the City Council giving an update on the accomplishments by the state legislators, status of the budget and answered questions from the Aldermen. Resident Stan Zimmerman addressed the City Council bringing up his concerns on a variety of issues. Moved by Chester and seconded to recess the City Council meeting at 7:37 p.m. due to technical difficulties with Cable Channel 17. Motion declared carried. The meeting reconvened at 7:41 p.m. CITY CLERK ANNOUNCEMENTS: CONSENT AGENDA: MINUTES: Consent Agenda AWARD BID/ SECURITY CAMERA SYSTEM/ POLICE DEPT.: Consent Agenda Resolution R-1-16 APPROVE THIRD YEAR EXPENDITURE/ PARKWAY MAINTENANCE: Consent Agenda Page 2 of 7 1/4/16 City Clerk Ludwig announced that City Hall will be closed on Monday, January 18, 2016 in observance of Martin Luther King, Jr. Day. Motion by Rodd and seconded to establish the Consent Agenda, except for Items 7 and 7a. Motion declared carried. Motion by Robinson and seconded to approve the Consent Agenda. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. Staff recommendations and requests were approved; Resolutions R-1-16, R-3- 16, R-4-16, R-5-16, R-7-16, R-8-16 and R-10-16 were adopted. Moved by Robinson and seconded to approve minutes of the Regular Meeting of the City Council held December 7, 2015. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to approve minutes of the Closed Session of the Regular Meeting of the City Council held December 21, 2015. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to approve minutes of the Regular Meeting of the City Council held December 21, 2015, as published. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to concur with Staff recommendation to award bid for the installation of Security Camera System to lowest responsible bidder, Precision Control Systems of Chicago, Inc., 1980 University Lane, Lisle, Illinois, in an amount not -to -exceed $98,313.40 (Budgeted Funds — IT Replacement/Computer Hardware Account and Police Department Asset Forfeiture Fund); and further recommend to adopt Resolution R-1-16, A RESOLUTION APPROVING A CONTRACT WITH PRECISION CONTROL SYSTEMS OF CHICAGO, INC., FOR THE PURCHASE AND INSTALLATION OF A SECURITY CAMERA SYSTEM AT VARIOUS LOCATIONS WITHIN THE CITY. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to concur with Staff recommendation to approve third -year expenditure of Parkway Maintenance Contract with Trees "R" Us, Inc., P.O. Box 6014, Wauconda, Illinois in the amount of $400,000.00 (Budgeted Funds — Street Maintenance/Tree Maintenance); and further recommend to adopt Resolution R-3-16, A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A TREE MAINTENANCE CONTRACT WITH TREES "R" US, INC. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-3-16 APPROVE SECOND YEAR EXPENDITURE/ CUSTODIAL SVCS.: Consent Agenda Resolution R-4-16 APPROVE CONTRACT/ GEOGRAPHICAL INFORMATION SYSTEM SVCS.: Resolution R-5-16 APPROVE PURCHASE/ RESPONDER JACKETS/ FIRE DEPT.: Consent Agenda Resolution R-7-16 APPROVE PROMOTIONAL TESTING EXPENDITURES/ FIRE DEPT.: Consent Agenda Page 3 of 7 1/4/16 Moved by Robinson and seconded to concur with Staff recommendation to approve second -year expenditure of Custodial Services Contract with ABC Commercial Maintenance Services, Inc., 8056 North Milwaukee Avenue, Niles, Illinois in the amount of $58,500 and Change Order #1 in the amount of $3,240.00 (Budgeted Funds — Facilities & Grounds Maintenance/Custodial Services and TIF #1 Downtown/Other Services/Custodial Services); and further recommend to adopt Resolution R-4-16, A RESOLUTION APPROVING CHANGE ORDER NO. 1 AND AUTHORIZING AN EXPENDITURE DURIG CALENDAR YEAR 2016 UNDER THE CONTRACT WITH ABC COMMERCIAL MAINTENANCE SERVICES, INC., FOR CUSTODIAL SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Sayad and seconded to approve contract with Municipal GIS Partners, Inc., 701 Lee Street, Des Plaines, Illinois for Geographical Information System (GIS) Staffing and Services in an amount not -to -exceed $189,398.20 (Budgeted Funds — General Funds); and adopt Resolution R-5-16, A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A CONTRACT WITH MUNICIPAL GIS PARTNERS, INC., FOR GEOGRAPHIC INFORMATION SYSTEM SUPPORT SERVICES. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. Moved by Robinson and seconded to concur with Staff recommendation to approve purchase of 5.11 responder high -visibility jackets for Fire Department from low -quote vendor, On Time Embroidery, Inc., 2201 Lively Boulevard, Elk Grove Village, Illinois in the amount of $251.13 per jacket for a total cost of $22,351.00 (Source of Funding — Fire Department Donation Escrow Fund); and further recommend to adopt Resolution R-7-16, A RESOLUTION AUTHORIZING THE PURCHASE OF EMERGENCY RESPONDER JACKETS FROM ON TIME EMBROIDERY, INC. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to concur with Staff recommendation to approve promotional testing expenditures in order to establish a list for the rank of Fire Lieutenant within the Fire Department to be provided by Industrial Organizational Solutions, Inc., 1127 S. Mannheim Road, Westchester, Illinois at a Cost of $29,715.00 (Budgeted Funds — Fire & Police Commission/Promotional Exams); and further recommend to adopt Resolution R-8-16, A RESOLUTION APPROVING THE PURCHASE OF FIRE PERSONNEL PROMOTIONAL TESTING SERVICES FROM INDUSTRIAL ORGANIZATIONAL Resolution R-8-16 APPROVE AGR.' S/IDOT/ RAND RD. SIDEPATH/ ENGINEERING SVCS.: Consent Agenda Resolution R-10-16 ADVERTISE BID/ ADD'L HARD DRIVE STORAGE/ INFO. TECH. DEPT.: Consent Agenda ADVERTISE BID/ DATA BACKUP/ INFO. TECH. DEPT.: Consent Agenda ADVERTISE BID/ O'HARE PUMPING STATION IMPROV. PROJECT: Consent Agenda WARRANT REGISTER: Page 4 of 7 1/4/16 SOLUTIONS, INC. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to concur with Staff recommendation to approve execution of Local Public Agency Agreement for Federal Participation with IDOT for the Rand Road Sidepath Project with a local match not -to -exceed $31,670.00 and the execution of the Preliminary Engineering Services Agreement for Federal Participation with Civiltech Engineering, Inc., 450 East Devon Avenue, Suite 300, Itasca, Illinois to serve as the Engineering Consultant; and further recommend to adopt Resolution R-10-16, A RESOLUTION APPROVING THE EXECUTION OF A LOCAL AGENCY AGREEMENT IN CONNECTION WITH THE DESIGN AND CONSTRUCTION OF A SIDEPATH ALONG RAND ROAD. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to concur with Staff recommendation to authorize City Clerk to advertise for bid the Nimble Storage Drive, which provides for additional hard drive storage for storing City documents. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to concur with Staff recommendation to authorize City Clerk to advertise for bid a Barracuda Backup Appliance which provides for data backup. Motion declared carried as approved unanimously under Consent Agenda. Moved by Robinson and seconded to concur with Staff recommendation to authorize City Clerk to advertise for bid the O'Hare Lake Pumping Station Improvement Project. Motion declared carried as approved unanimously under Consent Agenda. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Smith, Chair Alderman Sayad stated that he objects to paying invoices from Holland & Knight because we could get them cheaper by an outside or in house service. WARRANT REGISTER: (Cont'd) AUTOMATIC MUTUAL AID AGREEMENT S/ FIRE DEPT.: APPLICATION FOR GRANT/ REPLACE BREATHING APPARATUS/ FIRE DEPT.: PURCHASE UNIFORMS/ QUARTERMASTER SYSTEM/ FIRE DEPT.: INTERGOV'L AGREEMENT S/ BORROWING/ LOANING FIRE DEPT. EMERGENCY RESPONSE VEHICLES: ADVERTISE BID/ FIRE ENGINE/ Page 5 of 7 1/4/16 Moved by Haugeberg and seconded to recommend to the City Council approval of the January 4, 2016 — Warrant Register, in the total amount of $4,863,518.18; and further recommend that Resolution R-11-16 be adopted at appropriate time this evening. Motion declared carried. Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding updates of automatic aid agreements and answered questions from the Aldermen. Moved by Haugeberg and seconded to recommend to the City Council approval of Resolution R-12-16 at appropriate time this evening. Motion declared carried. Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding application for a FIRE Act Grant for self-contained breathing apparatus and answered questions from the Aldermen. Moved by Rodd and seconded to recommend to the City Council approval of Resolution R-13-16 at appropriate time this evening. Motion declared carried. Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding approval of uniform purchases to initiate a Quartermaster System in the Fire Department from On Time Embroidery, Inc. and answered questions from the Aldermen. Moved by Haugeberg and seconded to recommend to the City Council approval of Resolution R-9-16 at appropriate time this evening. Motion declared carried. Chief Wax requested permission from the City Council to use the new "DP" logo on the new fire department uniforms. Following discussion, moved by Smith and seconded to direct Staff to proceed to have the new Fire Department uniforms embroidered with the new "DP" logo. Motion declared carried. Aldermen Haugeberg, Sayad and Chester did not agree. Moved by Haugeberg and seconded to defer the decision regarding use of the new "DP" logo. Alderman Haugeberg withdrew her motion and Aldermen Chester withdrew his second. Fire Chief Wax reviewed his Memorandum dated December 15, 2015 regarding intergovernmental hold -harmless agreements with Arlington Heights and Niles providing for borrowing and loaning of emergency response vehicles and answered questions from the Aldermen. Moved by Chester and seconded to recommend to the City Council approval of Resolution R-6-16 at appropriate time this evening. Motion declared carried. Fire Chief Wax reviewed his Memorandum dated December 22, 2015 regarding a request to authorize the City Clerk to advertise for bid a fire engine/triple- Page 6 of 7 1/4/16 TRIPLE -COMB. combination pumper pursuant to the specifications established and answered PUMPER: NEW BUSINESS: WARRANT REGISTER: Resolution R-11-16 AUTOMATIC MUTUAL AID AGREEMENT S/ FIRE DEPT.: Resolution R-12-16 APPLICATION FOR GRANT/ REPLACE BREATHING APPARATUS/ FIRE DEPT.: Resolution R-13-16 questions from the Aldermen. Moved by Rodd and seconded to authorize the City Clerk to advertise for bid a fire engine/triple-combination pumper. Motion declared carried. MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Alderman Sayad stated that he objects to paying invoices from Holland & Knight because we could get them cheaper by an outside or in house service. Moved by Smith and seconded to concur with recommendation of Committee of the Whole to adopt Resolution R-11-16, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $4,863,518.18. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. Moved by Sayad and seconded to concur with recommendation of Committee of the Whole to adopt Resolution R-12-16, A RESOLUTION APPROVING AUTOMATIC AID RENEWAL AGREEMENTS BETWEEN THE CIT OF DES PLAINES AND THE NORTH MAINE FIRE PROTECTION DISTRICT, CITY OF PARK RIDGE, VILLAGE OF ROSEMONT, ELK GROVE VILLAGE, AND VILLAGE OF MOUNT PROSPECT. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. Moved by Sayad and seconded to concur with recommendation of Committee of the Whole to adopt Resolution R-13-16, A RESOLUTION AUTHORIZING AN APPLICATION FOR A GRANT AND PLEDGING $80,000.00 IN CITY FUNDS FOR THE PURCHASE OF BREATHING APPARATUS EQUIPMENT. Motion declared carried. PURCHASE UNIFORMS/ QUARTERMASTER SYSTEM/ FIRE DEPT.: Resolution R-9-16 INTERGOV'L AGREEMENTS/ BORROWING/ LOANING FIRE DEPT. EMERGENCY RESPONSE VEHICLES: Resolution R-6-16 ADVERTISE BID/ FIRE ENGINE/ TRIPLE -COMB. PUMPER: Page 7 of 7 1/4/16 Moved by Sayad and seconded to concur with recommendation of Committee of the Whole to adopt Resolution R-9-16, A RESOLUTION AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT UNIFORMS FROM ON TIME EMBROIDERY, INC. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. Moved by Smith and seconded to concur with recommendation of Committee of the Whole to direct Staff to proceed to have the new Fire Department uniforms embroidered with the new "DP" logo. Upon roll call, the vote was: AYES: 5 -Robinson, Rodd, Smith, Charewicz, Bogusz NAYS: 3-Haugeberg, Sayad, Chester ABSENT: 1 -Brookman Motion declared carried. Moved by Sayad and seconded to adopt Resolution R-6-16, A RESOLUTION APPROVING HOLD HARMLESS AGREEMENTS BETWEEN THE CITY OF DES PLAINES AND THE VILLAGES OF NILES AND ARLINGTON HEIGHTS FOR THE SHARING OF FIRE EQUIPMENT. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. Moved by Sayad and seconded to authorize the City Clerk to advertise for bid a fire engine/triple-combination pumper. Motion declared carried. ADJOURNMENT: Moved by Chester and seconded that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 8:49 p.m. Gloria J. Ludwig, MMC — CITY CLERK APPROVED BY ME THIS DAY OF 2016 Matthew J. Bogusz, MAYOR ftDEs PLAINES ILLINOIS COMMITTEE OF THE WHOLE #1A. FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org MEMORANDUM Date: January 6, 2016 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: Resolution R-19-16, January 19, 2016 Warrant Register ‹7t,D Recommendation: I recommend that the City Council approve the January 19, 2016 Warrant Register Resolution R-19-16. Warrant Register $2,910,679.87 Estimated General Fund Balance Balance as of 11/30/2015: $21,793,436 Please use caution when evaluating this number as revenues fluctuate dramatically from month to month due to delays in receiving sales tax revenue from the State and 1st & 2°`f installments of property tax revenue. Page 1 of 20 CITY OF DES PLAINES RESOLUTION R-19-16 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. January 19, 2016 Page 2 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org Account Vendor Invoice Invoice Desc Fund: 100 - General Fund Amount 1 2 00 4160 Real Estate Transfer Tax 5926Guill, Patricia Refund 12/29/15 Real Estate Transfer Tax Refund 12/29/2015 442.00 3 00 4400 Building Permits 5918 Sisarica, Iliija & Aleksandra 2015-08000017 Voided Permit Refund 12/22/2015 150.00 4 00 4400 Building Permits 5919 Dugo, Joseph 2015-09000103 Sewer Permit Refund 12/22/2015 300.00 5 00 4400 Building Permits 4802 Rick's Sewer & Drainage Incorporated 2015-01200104 Sewer Permit Refund 12/22/2015 300.00 6 00 4400 Building Permits 4953 Midcity Plumbing Inc 2015-01200083 Sewer Permit Refund 12/22/2015 300.00 7 00 4500 Court costs, Fees & Charges 5903 Mirza, Azeez P0223155 Overpayment for Parking Ticket 12/10/15 10.00 8 00 4500 Court costs, Fees & Charges 5904 Gomez, Alvaro P0230354 Overpayment for Parking Ticket 12/10/15 25.00 9 00 4500 Court costs, Fees & Charges 5904 Gomez, Alvaro P0207228 Overpayment for Parking Ticket 12/10/15 25.00 10 00 4500 Court costs, Fees & Charges 5916 Pedersen, Drew P0225841 Overpayment for Parking Ticket 12/16/15 15.00 11 00 4630 Resident Ambulance Fees 5924 Martinez, Margarita 15-0041601 Medical Reimbursement for 10/18/2015 93.22 12 00 4630 Resident Ambulance Fees 5924 Martinez, Margarita 15-0040825 Medical Reimbursement for 10/13/2015 93.22 13 00 4630 Resident Ambulance Fees 5274 Close, Leo 15-0044480 Medical Reimbursement for 11/07/2015 92.78 14 00 4631 Nonresident Ambulance Fees 5028 Healthcare & Family Services 15-0028880 Medical Reimbursement for 07/23/2015 137.34 15 00 4631 Nonresident Ambulance Fees 1459 Blue Cross Blue Shield of Illinois 15-0036566 Medical Reimbursement for 09/13/2015 99.47 16 00 4631 Nonresident Ambulance Fees 1459 Blue Cross Blue Shield of Illinois 15-0019210 Medical Reimbursement for 05/18/2015 922.50 17 Total 00 - Non Departmental 3,005.53 18 Elected Office 19 10 5310 Membership Dues 1574 SESAC Inc 4167891 2016 Music License 1,230.00 20 10 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 641.27 21 10 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 59.80 22 Total 10 - Elected Office 6015 1,931.07 23 City Administration 24 20 5530 Employee Assistance Program 4651 Perspectives 82809 Employee Assistance Services 01/01-01/31/2016 542.50 25 20 6000 Professional Services 5812 GovHR USA LLC 2-12-15-298 Recruiting Firm for HR Director 10/08/2015-01/31/2016 6,473.65 26 20 6009 Legal Fees -Admin Hearings/Prosecutions 1073 Bartel, Raymond 15-24 Legal Services 12/17- 12/28/2015 407.50 27 20 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 59.80 28 20 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 59.80 Page 3 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 20 Account 6015 Communication Services Vendor 1552 Verizon Wireless Invoice 9757198655 Invoice Desc Cell Phone Service 11/14- 12/13/2015 Amount 507.29 29 30 20 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 393.46 31 20 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 114.03 32 20 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 76.02 33 20 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 228.06 34 20 6110 Printing Services 5923 File of Life Foundation Inc H26001 (1000) File of Life Refrigerator Magnets 134.69 35 20 6110 Printing Services 1119 Chicago Office Technology Group Inc IN284081 Copy Charges 11/22/2015 - 12/21/2015 V7253\V8271 145.02 36 20 6110 Printing Services 1119 Chicago Office Technology Group Inc IN267535 Copy Charges 11/01/2015 - 11/30/2015 X1427 88.36 37 20 6305 R&M Equipment 2933 SMS Systems Maintenance Services Inc 90022005 Server Maintenance Contract 12/01/2015 -12/31/2015 217.00 38 20 6550 Subsidy -Senior Citizen Cab Service 1421 American Charge Service 97750 Subsidized Taxi Cab Voucher Prog Sept/Oct 2015 M-12-11 162.00 39 20 7200 Other Supplies 5184 Data Media Products Inc M2491 Blank Media, DVD Cases, Batteries 1,167.87 40 20 7200 Other Supplies 5908 Barcodes Inc 831688 500 - HID Cards 1,870.00 41 20 7500 Postage & Parcel 1041 Federal Express 5-265-09731 Delivery Services 11/24- 12/03/2015 84.64 42 20 7550 Miscellaneous Expenses 5079 RV Enterprises Ltd 9150153 250 Customized Key Chains 463.00 43 Total 20 - City Administration 13,194.69 44 Finance 45 30 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 181.54 46 30 6110 Printing Services 1233 Presstech Inc 37297 5K Real Estate Transfer Stamp Labels 659.00 47 30 7000 Office Supplies 1066 Office Depot 812948534001 1 Ink Stamp Pad 2.49 48 30 7000 Office Supplies 1066 Office Depot 812948532001 One "Open/Closed" Sign 6.29 49 30 7000 Office Supplies 1066 Office Depot 812948244001 2 Appt Refills, 1 Mesh Wall File, 1 Case of Copy Paper, Etc. 96.56 50 30 7000 Office Supplies 1066 Office Depot 814079159001 2 Cases of Copy Paper 74.98 51 30 7000 Office Supplies 1644 Warehouse Direct Inc 2925357-0 1 Carton of Thermal Calculator Rolls 25.19 52 30 7320 Equipment < $5,000 1066 Office Depot 812948533001 1 Printing Calculator 82.31 53 Total 30 - Finance 1,128.36 54 Community Development 55 40 5310 Membership Dues 1452 IACE - IL Association of Code Enforcement 2016 Dues 2016 IACE Membership - 3 Inspectors 75.00 56 40 6000 Professional Services 4210 Lakota Group, The 14035 Consulting Services for 09/01- 11/30/2015 4,542.40 57 40 6000 Professional Services 3309 Elevator Inspection Services Inc 56481 45 Elevator Inspections 11/23- 12/3/2015 1,247.00 Page 4 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 40 Account 6000 Professional Services Vendor 3309 Elevator Inspection Services Inc Invoice 56566 Invoice Desc Elevator Plan Review 12/23/2015 Amount 40.00 58 59 40 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 (1.39) 60 40 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 577.60 61 40 6100 Publication of Notices 1050 Journal & Topics 167926 6 PZB Legal Notices 12/18/2015 996.03 62 40 7000 Office Supplies 1066 Office Depot 813217395001 A -Z Filing Folders for Licenses and Notepads 16.99 63 40 7000 Office Supplies 1066 Office Depot 813217337001 2 Cases of Copy Paper 37.49 64 40 7000 Office Supplies 1066 Office Depot 813217337001 2 Cases of Copy Paper 37.49 65 40 7000 Office Supplies 1066 Office Depot 813217395001 A -Z Filing Folders for Licenses and Notepads 90.76 66 40 7310 Publications 4351 Crain's Chicago Business 2016 2016 Crains Chicago Bus Magazine Subscription -CED Director 119.00 67 Total 40 - Community Development 50 7,778.37 68 Public Works & Engineering 69 50 5325 Training 1185 Scacco Consulting Inc 3213 Civil 3D Training for Engineers 11/01-12/15/2015 145.00 70 50 5325 Training 1185 Scacco Consulting Inc 3213 Civil 3D Training for Engineers 11/01-12/15/2015 1,805.00 71 50 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 156.03 72 50 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 413.03 73 50 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 377.69 74 50 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 112.16 75 50 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 72.88 76 50 6025 Administrative Services 1172 Third Millennium Associates Inc 18873 Utility Bill Rendering 12/15/2015 512.12 77 50 6135 Rentals -Uniforms 1029 Cintas #22 022245266 Mechanic's Uniform Rental - 12/14/2015 98.01 78 50 6135 Rentals -Uniforms 1029 Cintas #22 022248352 Mechanic's Uniform Rental - 12/21/2015 98.01 79 50 6145 Custodial Services 5343 ABC Commercial Inc 12.31.2015 Custodial Services December 2015 - R-29-15 4,044.00 80 50 6195 Miscellaneous Contractual Services 5399 Beary Landscape Management 40992N Sod Restoration -12/10/2015 - R-67-15 367.00 81 50 6195 Miscellaneous Contractual Services 1029 Cintas 422 022249297 Mat Rental - City Hall & P W - 12/22/2015 170.04 82 50 6195 Miscellaneous Contractual Services 1029 Cintas #22 022246193 Mat Rental 12/15/2015 - PW and City Hall 227.12 83 50 6195 Miscellaneous Contractual Services 1019 Anderson Pest Solutions 3629487 Pest Control at PW - 12/04/2015 56.50 84 50 6195 Miscellaneous Contractual Services 1741 Praxair Distribution Inc 54525277 Acetylene and Oxygen Rental - 12/20/2015 432.01 85 50 6195 Miscellaneous Contractual Services 1107 Ayres Associates 161579 Consultant -2015 Color Topographic Mapping 09/06- 11/28/2015 2,618.35 Page 5 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 50 Account 6305 R&M Equipment Vendor 1346 Lorchem Technologies Inc Invoice 59536 Invoice Desc Repair Pressure Washer, Replace Oil, Wand and Gun 11/30/2015 Amount 436.46 86 87 50 6310 R&M Vehicles 1278 Dave & Jim's Auto Body Inc 151102 Front End Alignment - Police 6058 12/16/2015 60.00 88 50 6310 R&M Vehicles 1116 Certified Fleet Services Inc R16620A Replace Bucket Shaft Bushings - PW 5045 12/22/2015 2,350.46 89 50 6310 R&M Vehicles 1116 Certified Fleet Services Inc R16620 Aerial Lift Repair - PW 5045 12/22/2015 9,334.17 90 50 6310 R&M Vehicles 5823 Interstate Power Systems Inc 144703 Replaced Transmission, Mountings & Fluid - Fire 7604 10/10/2015 13,197.68 91 50 6315 City Hall 1025 Bedco Inc 093151 Replace Pressure Valve at City Hall on 1st Floor 12/17/2015 356.75 92 50 6315 City Hall 3326 A-1 Roofing Co City Hall P4 City Hall Roof & Masonry Repairs Pymt 4 - 11/8- 11/28/2015 100,170.68 93 50 6315 City Hall 5698 Doors Done Right Inc 7799 Repair Multiple Doors at City Hall - 12/22/2015 230.00 94 50 6315 Public Works 5827 SimplexGrinnell LP 82013822 Repair Heat Detector 12/01 & 12/09/2015 - PW 586.00 95 50 6315 Fire Station #61 1338 L Marshall Roofing & Sheet Metal 21501 Roof Rehabilitation @ Fire Station #61 10/18-12/12/2015 R-156-14 151,920.00 96 50 6315 Fire Station #61 1237 Pro -Line Door Systems Inc 75576 Replace Cable/Transmission Prog in NW Door -Fire Sta 61- 12/10/15 626.78 97 50 6315 Fire Station #62 3326 A-1 Roofing Co Sta 62 -Payment 2 Fire Station #2 Roof Rehabilitation - 11/29 - 12/19/2015 3,978.70 98 50 6315 Fire Station #62 3326 A-1 Roofing Co Sta 62 -Payment 2 Fire Station #2 Roof Rehabilitation - 11/29 - 12/19/2015 1,061.30 99 50 6315 Fire Station #62 5691 Corbrook Enterprises Inc 12171501 Cleaning of Fire Station 62 - 12/14-12/15/2015 2,375.00 100 50 6315 Fire Station #62 5067 Regional Emergency Dispatch Center 12-2015 Relocation of Call Station to Rosemont - 11/11/2015 589.52 101 50 6315 Other 1025 Bedco Inc 093152 Repair Heater at Food Pantry - 12/14/2015 969.50 102 50 6315 Other 1025 Bedco Inc 093146 Repair Hot Water Heater at PW -12/18/2015 230.00 103 50 7000 Office Supplies 1066 Office Depot 814134627001 2 Pack Dusters, Pop -Up Note Dispenser, Post -It, 3 Dozen Pens 47.29 104 50 7025 Supplies - Custodial 1029 Cintas #22 022245267 Hand Soap, Glass and Floor Cleaner, Toilet Paper - PW 98.39 105 50 7025 Supplies - Custodial 1029 Cintas #22 022248353 Soap, Glass and Floor Cleaners, Toilet Paper, Paper Towel - PW 110.68 106 50 7030 Supplies - Tools & Hardware 1043 WW Grainger Inc 9916300560 Electric Tester 44.33 Page 6 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 50 Account 7030 Supplies - Tools & Hardware Vendor 1047 Home Depot Credit Svcs Invoice 5230121 Invoice Desc Saw Blade, Drill Bit, Concrete Kit, Broom and Dust Pan - PW Amount 169.00 107 108 50 7030 Supplies - Tools & Hardware 1550 Addison Building Material Co 820675 Brooms for Cleaning Wash Rack - PW 50.70 109 50 7040 Supplies - Vehicle R&M 5823 Interstate Power Systems Inc C042003098:01 Returned the Core Deposit 12/17/2015 (3,000.00) 110 50 7040 Supplies - Vehicle R&M 5823 Interstate Power Systems Inc C042002699:01 Clamp, Diesel Particulate Filter, Diesel Filter Core - Fire 7603 4,203.64 111 50 7040 Supplies - Vehicle R&M 5823 Interstate Power Systems Inc C042002737:01 7 Filters - Fire Stock 101.16 112 50 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-252588 Exhaust Pipe - Police Stock 45.59 113 50 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027535623501 6 Filters - Fire 7601, 7602, 7301, 7302 184.84 114 50 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027535771070 Air Filter - PW 5087 9.24 115 50 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 1253560072 Diesel Exhaust Fluid - Stock 50.68 116 50 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 1253510082 Brake Shoes & Drums, Air Dryer, 25 SNAP Rings, Misc - PW 5075 721.19 117 50 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Service Inc 410338130 4 Tires - Facilities Foreman Truck - PW 5044 513.64 118 50 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Service Inc 280052287 2 Tires - Fire 7502 233.68 119 50 7040 Supplies - Vehicle R&M 1202 Standard Equipment Co C09049 Spot Light - PW 5085 116.01 120 50 7040 Supplies - Vehicle R&M 1059 Monroe Truck Equipment 5310934 Plow Parts, Plow Jack, Handles - Stock 1,031.26 121 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-983467 Exhaust Gasket - Police 6904 2.59 122 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-983336 Muffler Assembly, 2 Gaskets, Intermediate Pipe - Police 6904 195.86 123 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-983337 Tail Pipe - Police 6904 53.39 124 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-982616 2 Shocks - Fire 7501 43.98 125 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-982014 Return - Pulley - Police (19.99) 126 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-982116 Return - 8 Spark Plugs - Fire (95.76) 127 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-984030 2 Brake Rotors, Brake Pads, Air & Oil Filter - Police 6905 148.00 128 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-984550 2 Brake Hoses - Police 6011 37.34 129 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-984551 Brake Fluid - Police 6011 20.67 130 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-984215 5 Buffing Pads - Stock 38.45 131 50 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-984032 Air Filter - Police Stock 14.15 Page 7 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 50 Account 7040 Supplies - Vehicle R&M Vendor 1345 Lindco Equipment Sales Inc Invoice 150977P Invoice Desc 46 Snow Plow Blades - PW Stock Amount 2,274.00 132 133 50 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG47494 2 Light Switches, 2 Light Markers - Fire 7801 983.16 134 50 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG47553 Display Panel - Fire 7801 2,396.77 135 50 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG47695 Pressure Switch - Fire 7601 89.17 136 50 7040 Supplies - Vehicle R&M 1739 Morton Grove Automotive Inc 55833 Alternator - PW 5042 165.00 137 50 7040 Supplies - Vehicle R&M 2202 TransChicago Truck Group 1641382 5 Packs Hex Nuts, Battery Jumper Cables - PW 5042 51.72 138 50 7040 Supplies - Vehicle R&M 2264 Flink Co 49852 4 Packs of Bolts, 4 Packs of Hex Nuts, 4 Packs Washers -PW Stock 313.67 139 50 7040 Supplies - Vehicle R&M 2329 Federal Signal Corp Emergency Products 6191879 4 Gaskets, 2 Brake Assembly, 5 LED Lights - Fire 7802 1,230.93 140 50 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3001043393 Turbo Mount Kit - PW 5063 2,086.95 141 50 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs 490-102308-01 (5) 12V Batteries - PW Stock 422.00 142 50 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs 490-102394-01 (2) 12V Batteries - PW 5084/Stock 171.80 143 50 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 388584P Power Steering Hose - Police 6013 34.30 144 50 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 388654P Light and Bracket - Fire 7500 117.08 145 50 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 388788P Seat Belt Buckle - Police 6035 125.14 146 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 727418 A/C & Oil Compressor, Accumulator, A/C Line - Fire 7500 472.57 147 50 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 716098 Core Credit - Exhaust Valve - Police (18.96) 148 50 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000218276 4 Hydraulic Rams - PW Stock for Plows 390.63 149 50 7045 Supplies - Building R&M 2215 Dreisilker Electric Motors Inc 1984807 Heater Motor for PW Rear Barn 226.58 150 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 1024824 30 Pieces of Rubber Baseboard, 12 Tubes of Adhesive - PW 135.66 151 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 1014679 90 Pieces of Rubber Baseboards, 3 Tubes Adhesive - PW/City Hall 134.27 152 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 1014679 90 Pieces of Rubber Baseboards, 3 Tubes Adhesive - PW/City Hall 134.27 153 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 6972651 13 Kitchen Cabinets - PW 1,671.94 154 50 7045 Supplies - Building R&M 1057 Menards Incorporated 68708 49 Pieces of Lumber, 10 Metal Studs, Drywall Compound - PW 216.73 Page 8 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 50 Account 7045 Supplies - Building R&M Vendor 1047 Home Depot Credit Svcs Invoice 1021890 Invoice Desc 30 Pieces of Rubber Baseboards, 6 Tubes Adhesive - PW Amount 119.10 155 156 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 8062456 4 Wooden Blinds, Screws - PW Improvements 170.16 157 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 8021711 Drywall Mud and Taping Knives for PW Improvements 15.74 158 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 0250394 Blinds for City Hall Room 101 76.76 159 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 5230120 20 - 8ft Wood Strip, Misc Electrical Supplies - PW 130.86 160 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 7060039 1 Window - PW 496.33 161 50 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 5230121 Saw Blade, Drill Bit, Concrete Kit, Broom and Dust Pan - PW 135.32 162 50 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0892847 15 Keys for Police 83.25 163 50 7050 Supplies - Streetscape 1347 Lurvey Landscape Supply T1-10124426 3 Cubic Yards Blackdirt - Parkway Restorations - 8/28/2015 80.70 164 50 7055 Supplies - Street R&M 1067 Orange Crush 502875 7.57 Tons of Hot Mix Asphalt Purchase Delivered 12/17/2015 31.24 165 50 7055 Supplies - Street R&M 1086 Arrow Road Construction 56728MB 2.07 tons of Asphalt - Pothole Patching 271.17 166 50 7055 Supplies - Street R&M 1067 Orange Crush 502875 7.57 Tons of Hot Mix Asphalt Purchase Delivered 12/17/2015 253.58 167 50 7055 Street Sign Supplies 1057 Menards Incorporated 68514 2 Cans Red Spray Paint - Red Stop Flashers 7.36 168 50 7055 Street Sign Supplies 1732 Traffic Control & Protection Inc 85238 75 Brackets for Street Signs - PW 965.00 169 50 7055 Street Sign Supplies 1732 Traffic Control & Protection Inc 85361 Return Shipping for Drive Cap to PW 12/22/2015 13.05 170 50 7055 Traffic Equipment & Material 1732 Traffic Control & Protection Inc 85313 Flashing Beacons - New Stop Sign Installs 220.00 171 50 7120 Gasoline 5415 Gas Depot Inc 22328 4,505 Gallons of Unleaded Fuel Delivered - 11/19/2015 4,443.95 172 50 7130 Diesel 5415 Gas Depot Inc 22331 3,505 Gallons of Biodiesel Fuel Delivered 11/19/2015 4,366.52 173 50 7140 Electricity 1033 ComEd 0459113083-12/15 Electricity Service 11/12- 12/16/2015 11,971.62 174 50 7140 Electricity 1033 ComEd 4974507003-12/15 Electricity Service 11/05- 12/08/2015 349.58 175 50 7140 Electricity 1033 ComEd 2607132134-12/15 Electricity Service 11/03- 12/07/2015 284.70 176 50 7200 Other Supplies 1076 Sam's Club Direct 3994A Plates, Napkins, Plastic Cutlery - PW Stock 73.90 177 50 7200 Other Supplies 1076 Sam's Club Direct 3995 2 Pack Aluminum Foil - PW 13.89 178 50 7500 Postage & Parcel 1566 UPS Store The 9162 Shipping for HID Cards 12/23/2015 9.26 179 Total 50 - Public Works & Engineering 343,756.37 Page 9 of 20 Line # Org Account City of Des Plaines Warrant Register 01/19/2016 Vendor Invoice Invoice Desc Amount 180 Police Department 181 60 5325 Training 1661 Northwestern University Center for Public Safety 4785 Digital Forensic Photography 11/09/2015 (1 Evidence Tech) 1,150.00 182 60 5325 Training 1261 Northeast Multiregional Training 202392 Close Quarters Handgun Skills 12/02-12/03/2015 (1 Officer) 300.00 183 60 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 1,495.14 184 60 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 (150.00) 185 60 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 923.11 186 60 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 505.89 187 60 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 169.79 188 60 6110 Printing Services 1142 Copyset Center 45176 80 Pads of Patrol Daily Activity Sheets 400.00 189 60 6195 Miscellaneous Contractual Services 1077Shred-It USA LLC 9408608909 Shredding Service December 11, 2015 139.32 190 60 6195 Miscellaneous Contractual Services 1077 Shred -It USA LLC 9408702366 Shredding Service December 18, 2015 139.32 191 60 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1072642 2 RubberStampers (Records) 29.90 192 60 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1074723 1 Appointment Book, 1 Wall Calender, 1 Binder 51.26 193 60 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1074914 Mousepad w/Wristguard, 6 Desk Organizers, Etc. 219.41 194 60 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1075513 1 Desk Protector, 3 Drawer Organizers, 1 Pack File Wallet 107.66 195 60 7015 Supplies - Police Range 1722 Brownells Inc 11829530.01 Range Supplies ( Mash Hook Attachments) 33.28 196 60 7200 Other Supplies 5174 Tri -Tech Forensics Inc 126599 Evidence Tech. Supplies, Fingerprint Lifters, Fuming Trays 229.00 197 60 7200 Other Supplies 5174 Tri -Tech Forensics Inc 126658 Evidence Tech. Supplies, Gun Shot Residue Kits, Evidence Bags 144.00 198 60 7200 Other Supplies 2016 Signarama 32085 Office Name Plate for Detective Commander 37.50 199 60 7200 Other Supplies 1018 Anderson Lock Company LTD 0896411 15 Keys (Records) 55.50 200 60 7300 Uniforms 1117 Chicago Badge & Insignia Co 13960 3 Commander Badges 284.09 201 60 7300 Uniforms 1117 Chicago Badge & Insignia Co 13962 1 Commander Badge with Screwback (Retired) 94.99 202 60 7300 Uniforms 1489JG Uniforms Inc 40145 (3) K-9 Polo Uniform Shirts 170.55 203 60 7320 Equipment < $5,000 1045 Havey Communications 6002 2 Unitrol TM -4 Light Control Systems (Squad 61 & Spare) 418.00 204 60 7500 Postage & Parcel 1041 Federal Express 5-265-09731 Delivery Services 11/24- 12/03/2015 24.11 205 Total 60 - Police Department 6,971.82 Page 10 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org Account Vendor Invoice Invoice Desc Emergency Management Agency Amount 206 207 65 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 214.91 208 65 7200 Other Supplies 1047 Home Depot Credit Svcs 2063376 12 Storage Bins For EMA Vehicles 264.89 209 65 7200 Other Supplies 1047 Home Depot Credit Svcs 7062609 6 Outlet Surge Protectors For EOC 94.82 210 65 7300 Uniforms 1489 JG Uniforms Inc 40238 13 Uniform Pants & 1 Uniform Shirt 230.58 211 65 7300 Uniforms 1489 JG Uniforms Inc 40144 1 Pair of Uniform Suspenders 56.00 212 65 7300 Uniforms 1489 JG Uniforms Inc 40143 2 Uniforms & 2 Uniform Shirts 162.39 213 65 7300 Uniforms 1489JG Uniforms Inc 40142 7 Uniforms Repaired 11/11/2015 56.00 214 65 7500 Postage & Parcel 1041 Federal Express 5-265-09731 Delivery Services 11/24- 12/03/2015 23.39 215 65 8010 Furniture & Fixtures 1604 BOS Business Office Systems Inc 49709 Desks & Shelving Units For Emergency Operation Center 4,015.00 216 Total 65 - Emergency Management Agency 37301 5,117.98 217 Fire Department 218 70 5325 Training 2417 Orland Fire Protection District 10272 3 Blue Card Classes -1 Engr, 1 Paramedic, 1 Inspector Sept 2015 1,230.00 219 70 5325 Training 2417 Orland Fire Protection District 10275 1 Blue Card Class -1 Paramedic 11/23-11/25/2015 410.00 220 70 5325 Training 2034 Village of Romeoville Fire Academy 2015-770 Instructor II Class -1 Engineer 11/30-12/04/2015 325.00 221 70 6000 Professional Services 3082 Bishop's Engraving & Trophy Service Inc 36471 2 Engraved Retirement Plaques (Lt & 1 Paramedic) 12/03/2015 147.00 222 70 6000 Professional Services 3212 On Time Embroidery Inc O 29340 Sewing on of Patches 12/16/2015 343.00 223 70 6000 Professional Services 3212 On Time Embroidery Inc O 29340 Sewing on of Patches 12/16/2015 76.00 224 70 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 739.15 225 70 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 239.20 226 70 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 169.22 227 70 6110 Printing Services 1233 Presstech Inc 37301 1 Box of Business Cards 20.00 228 70 6305 R&M Equipment 2440 DJS Scuba Locker Inc 47004 5 Work Orders for Dive Equipment Repairs 08/27- 09/08/2015 1,545.66 229 70 6305 R&M Equipment 2054 Breathing Air Systems 0017544 -IN 2016 Maint Program Renewal for Breathing Air Compressor 1,043.00 230 70 6305 R&M Equipment 5925 Advanced Lighting Corporation 6549 Repairs to Tower 61 Firefighting Equipment 12/18/2015 47.00 231 70 7000 Office Supplies 1066 Office Depot 812658021001 2 Boxes C Batteries 14.54 232 70 7025 Supplies - Custodial 1304 HP Products 12511097 2 Cases Bleach Disinfectant 21.98 Page 11 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 70 Account 7025 Supplies -Custodial Vendor 1304 HP Products Invoice 12511254 Invoice Desc Towels, Can Liners, Disinfectant, Liquid Soap, Tissue, Etc Amount 1,588.95 233 234 70 7025 Supplies - Custodial 1304 HP Products 12511255 Glass Wash, Liquid Soap, Can Liners, Disinfectant, Laundry Soap 2,413.11 235 70 7500 Postage & Parcel 1566 UPS Store The 12/23/2015 -Fire UPS Freight Charges 07/13- 12/15/2015 609.94 236 70 7500 Postage & Parcel 1080 Air One Equipment Inc 109098P 6 5"X100' Hose, 7 2.5"X50' Hose & 3 1.75"X50' Hose 80.00 237 Total 70 - Fire Department 00 11,062.75 238 Fire & Police Commission 239 75 5340 Pre -Employment Exams 1483 Personnel Evaluation Inc 16338 PEP Testing for 8 Police Candidates 11/02-11/09/2016 160.00 240 Total 75 - Fire & Police Commission 6195 160.00 241 Overhead 242 90 6195 Miscellaneous 5675 Azavar Audit Solutions 11536 Utility Tax Audit for Dec 2015 2,234.70 247 00 6195 Contractual Services 1019 Anderson Pest Solutions 3629488 (ComEd 59/60 & Nicor 36/60) 36.00 243 Total 90 - Overhead 6195 2,234.70 244 Total 100 - General Fund 396,341.64 245 Fund: 201- TIF #1 Downtown Fund 246 00 6145 Custodial Services 5343 ABC Commercial Inc 12.31.2015 Custodial Services December 2015 - R-29-15 1,011.00 247 00 6195 Miscellaneous Contractual Services 1019 Anderson Pest Solutions 3629488 Pest Control at Train Station - 12/04/2015 36.00 248 00 6195 Miscellaneous Contractual Services 1029 Cintas #22 022249296 Mat Rental - Metra Station - 12/22/2015 44.04 249 00 6515 Subsidy - Winter Decoration 5742 B&B Holiday Decorating LLC 1540 Additional Replacement Lightline for Metro Deck - 12/04/2015 750.00 250 00 6515 Subsidy - Winter Decoration 5742 B&B Holiday Decorating LLC 1544 Holiday Lighting on 3 Trees on Metro Way 12/22/2015 1,680.00 251 00 7050 Supplies - Streetscape 5502 Liberty Flags, Banners, Flagpoles, 11711 110 New Banners 3,712.50 252 00 7050 Supplies - Streetscape 5502 Liberty Flags, Banners, Flagpoles, 11711 Freight for 110 New Banners 115.00 253 00 7140 Electricity 1033 ComEd 0237106099-12/15 Electricity Service 11/06- 12/09/2015 442.21 254 00 7140 Electricity 1033 ComEd 0445091056-12/15 Electricity Service 11/05- 12/09/2015 444.72 255 00 7140 Electricity 1033 ComEd 0392121005-12/15 Electricity Service 11/05- 12/09/2015 269.98 256 00 7140 Electricity 1033 ComEd 6045062008-12/15 Electricity Service 11/05- 12/08/2015 143.19 257 00 7140 Electricity 1033 ComEd 5310658082-12/15 Electricity Service 11/06- 12/09/2015 73.60 258 00 7140 Electricity 1033 ComEd 5310657021-12/15 Electricity Service 11/06- 12/09/2015 62.27 259 Total 00 - Non Departmental 8,784.51 260 Total 201 - TIF #1 Downtown Fund 8,784.51 Page 12 of 20 Line # Org Account City of Des Plaines Warrant Register 01/19/2016 Vendor Invoice Invoice Desc Amount 261 Fund: 207 -TIF #7 Mannheim/Higgins South 262 00 6000 Professional Services 1398 Gremley & Biedermann 134627 Land Title Survey TIF 7 12/16/2015 4,500.00 263 Total 00 - Non Departmental 7140 4,500.00 264 Total 207 - TIF #7 Mannheim/Higgins South 4,500.00 265 Fund: 230 - Motor Fuel Tax Fund 266 00 7140 Electricity 1033 ComEd 3471079047-12/15 Electricity Service 11/06- 12/09/2015 50.02 267 00 7140 Electricity 1033 ComEd 0725000037-12/15 Electricity Service 11/09- 12/10/2015 7.25 268 00 7140 Electricity 1033 ComEd 3657136067-12/15 Electricity Service 11/05- 12/08/2015 334.52 269 00 7140 Electricity 1033 ComEd 2644104014-12/15 Electricity Service 11/04- 12/07/2015 507.60 270 00 7140 Electricity 1033 ComEd 2943015087-12/15 Electricity Service 11/18- 12/21/2015 19,261.78 271 00 7140 Electricity 1033 ComEd 1273119011-12/15 Electricity Service 11/04- 12/07/2015 2,890.90 272 Total 00 - Non Departmental 23,052.07 273 Total 230 - Motor Fuel Tax Fund 23,052.07 274 Fund: 250 - Grant Pro ects Fund 275 00 6000 Professional Services 4001 Rick Hiton & Associates 11150130 Appraisal of 11 Homes 12/08- 12/09/2015 4,400.00 276 00 8100 Improvements 1206 Illinois, State of 109260 R-117-15 Central Rd Bike Lane Construction 10/08- 10/30/2015 205,005.07 277 Total 00 - Non Departmental 209,405.07 278 Total 250 - Grant Projects Fund 209,405.07 279 Fund: 260 - Asset Seizure Fund 280 00 6310 R&M Vehicles 1089 Autokrafters of Des Plaines 12/16/15 Repaint Hood of Squad #28 12/9/15 676.00 281 Total 00 - Non Departmental 6015 676.00 282 N/A 2484 Seized/Pending Forfeit 1320 IL State Police 15-02222 Forfeiture Award 2,784.00 283 Total N/A 287 2,784.00 284 Total 260 - Asset Seizure Fund 3,460.00 285 Fund:400-Capital Projects Fund 286 00 5325 Training 1185 Scacco Consulting Inc 3213 Civil 3D Training for Engineers 11/01-12/15/2015 1,965.00 287 00 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 217.41 Page 13 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 00 Account 6025 Administrative Services Vendor 1172 Third Millennium Associates Inc Invoice 18873 Invoice Desc Utility Bill Rendering 12/15/2015 Amount 256.06 288 289 00 7065 Supplies - Capital Maintenance 1067 Orange Crush 502875 7.57 Tons of Hot Mix Asphalt Purchase Delivered 12/17/2015 63.40 290 00 7320 Equipment < $5,000 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 199.99 291 Total 00 - Non Departmental 00 2,701.86 292 Total 400 - Capital Projects Fund 2,701.86 293 Fund: 410 - Equipment Replacement Fund 294 70 7320 Equipment <$5,000 1080 Air One Equipment Inc 109098P 6 5"X100' Hose, 7 2.5"X50' Hose & 3 1.75'X50' Hose 5,848.00 295 Total 70 - Fire Department 6000 5,848.00 296 Total 410 - Equipment Replacement Fund 5,848.00 297 Fund: 500 - Water/Sewer Fund 298 00 5325 Training 1185 Scacco Consulting Inc 3213 Civil 3D Training for Engineers 11/01-12/15/2015 1,085.00 299 00 6000 Professional Services 1356 MWH Americas Inc 1695407A Credit for Expenses Charged In Error (35.42) 300 00 6000 Professional Services 1356 MWH Americas Inc 1700310 TO#7 -Central Road Construction Oversight 10/31- 11/27/2015 34,937.88 301 00 6000 Professional Services 1356 MWH Americas Inc 1700304 TO#9 Pump Station Engineering Services 10/31- 11/2 27,183.28 302 00 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 97.81 303 00 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 863.94 304 00 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 12/13/2015 329.89 305 00 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 15-729 Water Meter Test - 12/22/2015 50.00 306 00 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 15-704 7 Water Meter Tests - 12/09/2015 269.00 307 00 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 15-711 Water Meter Test - 12/14/2015 145.00 308 00 7020 Supplies - Safety 1703 Prosafety Inc 2/814130 1 Pair of Hip Boots 135.00 309 00 7030 Supplies - Tools & Hardware 1705 Sears Commercial One T003301 2 Saw Blades Sets 46.98 310 00 7030 Supplies - Tools & Hardware 1274 O'Leary's Contractors Equipment & Supply Inc 163612 Cutoff Saw, Saw Blades 255.00 311 00 7030 Supplies - Tools & Hardware 2028 Northwest Electrical Supply 17250304 50 Ground Clamps for Meter Install 126.00 312 00 7030 Supplies - Tools & Hardware 1703 Prosafety Inc 2/814380 12 Rolls Caution Tape 60.00 313 00 7030 Supplies - Tools & Hardware 1047 Home Depot Credit Svcs 2061699 20 Ground Clamps, 6 Pack Batteries 82.38 Page 14 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 00 Account 7030 Supplies - Tools & Hardware Vendor 1047 Home Depot Credit Svcs Invoice 3563804 Invoice Desc Flashlight/ Headlamps for Meter Installs Amount 46.48 314 315 00 7035 Supplies - Equipment R&M 1274 O'Leary's Contractors Equipment & Supply Inc 163062 3 Saw Blades, Pump Hose 370.50 316 00 7040 Supplies - Vehicle R&M 1699 Metal Supermarkets Villa Park 951-66477 Sheet of Steel - Water 9019 49.40 317 00 7040 Supplies -Vehicle R&M 1053 Kimball Midwest 4615551 25 Nuts, 75 Bolts, 75 Washers, 400 Black Cables - PW Water Stock 409.96 318 00 7040 Supplies - Vehicle R&M 1054 Lee Auto Parts 408-983827 Paint and Primer - Water 9014 15.48 319 00 7040 Supplies - Vehicle R&M 1471 Sewer Equipment Company of America 0000146987 Bearings, Spring and Pawl - Sewer 8021 939.88 320 00 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000218325 4 Strobe Lights - Sewer 8029/Stock 278.15 321 00 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 389166P Fuel Pump and Module - Sewer 8026 541.10 322 00 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-251354 Tie Rod End - Sewer 8027 55.37 323 00 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027535070791 2 Seals - Sewer 8027 23.98 324 00 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027535070790 2 Seals - Sewer 8027 89.58 325 00 7050 Supplies - Streetscape 1347 Lurvey Landscape Supply T1-10134353 2 Cubic Yards of Blackdirt 53.80 326 00 7050 Supplies - Streetscape 1347 Lurvey Landscape Supply T1-10134366 3 Cubic Yards of Blackdirt 80.70 327 00 ' 7070 Water Meters 1303 HD Supply Waterworks LTD E718940 32 - 3/4 Water Meters 3,712.00 328 00 7070 Water Meters 1303 HD Supply Waterworks LTD E907255 42 Water Meters, 54 Smartpoints 11,710.00 329 00 7070 Water Meters 1303 HD Supply Waterworks LTD E718956 40 - 5/8 Water Meters 4,120.00 330 00 7070 Water Meters 1303 HD Supply Waterworks LTD E620447 2" Water Meter 968.00 331 00 7070 Water Meters 1303 HD Supply Waterworks LTD E562977 18 Water Meters, 54 Smartpoints, Misc Parts 10,587.20 332 00 7070 Other 3217 Ozinga Ready Mix Concrete Inc 664270 1.25 Cubic Yards Concrete - Delivered 12/08/2015 207.50 333 00 7070 Other 1709 Ziebell Water Service Products Inc 231838-000 1 B- Box 97.72 334 00 7070 Other 1709 Ziebell Water Service Products Inc 231784-000 1 Meter Spool Gasket for MWRD 14.40 335 00 7070 Other 1303 HD Supply Waterworks LTD E907255 42 Water Meters, 54 Smartpoints 324.00 336 00 7070 Other 1303 HD Supply Waterworks LTD E574167 400 Meter Washers 40.00 337 00 7070 Other 1303 HD Supply Waterworks LTD E562977 18 Water Meters, 54 Smartpoints, Misc Parts 388.44 338 00 7070 Other 1303 HD Supply Waterworks LTD E907267 40 Rubber Gaskets For Meters 50.00 339 00 7070 Other 1303 HD Supply Waterworks LTD E866856 2 Pipes Spools for 3" Meters 407.00 340 00 7070 Other 1303 HD Supply Waterworks LTD E818944 36 Couplings, 12 Curb Stops 2,034.00 341 00 7070 Other 1303 HD Supply Waterworks LTD E743221 2 Corp Stops 242.00 342 00 7070 Other 1303 HD Supply Waterworks LTD E846759 Adapter, Bolts, Hex Nuts 68.01 343 00 7070 Other 1303 HD Supply Waterworks LTD E299076 Coupling and Clamps 381.26 344 00 7070 Other 1072 Prairie Material Sales Inc 886503990 1 Cubic Yard of Concrete Delivered 12/11/2015 163.50 345 00 7070 Other 1072 Prairie Material Sales Inc 886513363 1.75 Cubic Yards Concrete Delivered 12/08/2015 474.88 346 00 7075 Supplies - Sewer System Maintenance 1255 Neenah Foundry Co 152236 4 Sewer Frames, 6 Adjusting Rings 1,068.00 Page 15 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 00 Account 7120 Gasoline Vendor 5415 Gas Depot Inc Invoice 22328 Invoice Desc 4,505 Gallons of Unleaded Fuel Delivered - 11/19/2015 Amount 952.28 347 348 00 7120 Gasoline 5415 Gas Depot Inc 22328 4,505 Gallons of Unleaded Fuel Delivered - 11/19/2015 952.28 349 00 7130 Diesel 5415 Gas Depot Inc 22331 3,505 Gallons of Biodiesel Fuel Delivered 11/19/2015 935.68 350 00 7130 Diesel 5415 Gas Depot Inc 22331 3,505 Gallons of Biodiesel Fuel Delivered 11/19/2015 935.68 351 00 7140 Electricity 1033 ComEd 4995025051-12/15 Electricity Service 11/05- 12/07/2015 34.03 352 00 7140 Electricity 1033 ComEd 0575134020-12/15 Electricity Service 11/04- 12/07/2015 166.87 353 00 7140 Electricity 1033 ComEd 5060090016-12/15 Electricity Service 11/09- 12/10/2015 155.31 354 00 7140 Electricity 1033 ComEd 2148094073-12/15 Electricity Service 11/09- 12/10/2015 43.33 355 00 7140 Electricity 1033 ComEd 2038128006-12/15 Electricity Service 11/03- 12/04/2015 34.05 356 00 7140 Electricity 1033 ComEd 0096017042-12/15 Electricity Service 11/05- 12/08/2015 1,079.19 357 00 7140 Electricity 1033 ComEd 0640144010-12/15 Electricity Service 11/05- 12/09/2015 73.32 358 00 7140 Electricity 1033 ComEd 3526009006-12/15 Electricity Service 11/04- 12/08/2015 105.41 359 00 7140 Electricity 1033 ComEd 3461136053-12/15 Electricity Service 11/05- 12/08/2015 37.66 360 00 7140 Electricity 1033 ComEd 6331089024-12/15 Electricity Service 11/03- 12/07/2015 447.30 361 00 7140 Electricity 1033 ComEd 5814097012-12/15 Electricity Service 11/05- 12/09/2015 68.61 362 00 7140 Electricity 1033 ComEd 0762050019-12/15 Electricity Service 11/04- 12/07/2015 30.49 363 00 7140 Electricity 1033 ComEd 5222730006-12/15 Electricity Service 11/03- 12/04/2015 251.03 364 00 7140 Electricity 1033 ComEd 1602149012-12/15 Electricity Service 11/05- 12/08/2015 242.22 365 00 7140 Electricity 1033 ComEd 5646761001-12/15 Electricity Service 10/30- 12/02/2015 31.57 366 00 7140 Electricity 1033 ComEd 2902009038-12/15 Electricity Service 11/03- 12/04/2015 190.00 367 00 7140 Electricity 1033 ComEd 2382141015-12/15 Electricity Service 11/03- 12/04/2015 54.16 368 00 7140 Electricity 1033 ComEd 6152054027-12/15 Electricity Service 11/04- 12/07/2015 10,075.73 369 00 7140 Electricity 1033 ComEd 4436122006-12/15 Electricity Service 11/12- 12/16/2015 2,364.37 370 00 7140 Electricity 1033 ComEd 3526170000-12/15 Electricity Service 11/03- 12/04/2015 128.06 371 00 7140 Electricity 1033 ComEd 0718079040-12/15 Electricity Service 11/03- 12/04/2015 37.77 372 00 7300 Uniforms 1705 Sears Commercial One T131293 2 Flannel Shirts, Pair of Jeans - Uniform 137.97 373 00 7320 Equipment < $5,000 1274 O'Leary's Contractors Equipment & 163612 Cutoff Saw, Saw Blades 1,705.00 Page 16 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org 00 Account 7320 Equipment < $5,000 Vendor 1471 Sewer Equipment Company of America Invoice 0000147051 Invoice Desc Root Cutting Motor with Skid Amount 1,343.85 374 375 00 7320 Equipment < $5,000 1471 Sewer Equipment Company of 0000147028 Root Cutter Motor 1,225.88 376 00 7500 Postage & Parcel 1677 Wholesale Direct Inc 000218200 Freight Charge for Flashlight Warranty Repair - PW 5044 19.72 377 00 8100 Improvements 5440 Manusos General Contracting Inc Central Rd P4 Central Rd Pump Station & Facility Imp 11/26-12/26/2015 273,323.92 378 Total 00 - Non Departmental Office Supplies 402,826.77 379 30 6015 Communication Services 1552 Verizon Wireless 9757198655 Cell Phone Service 11/14- 18.00 2,750 Parking Permits 2,029.11 387 00 7140 Electricity 12/13/2015 2239082030-12/15 380 30 6025 Administrative Services 1172 Third Millennium Associates Inc 18873 Utility Bill Rendering 1,201.50 Electricity Service 11/06- 12/09/2015 357.71 389 00 7140 Electricity 12/15/2015 4974385007-12/15 381 30 7000 Office Supplies 1066 Office Depot 812948244001 2 Appt Refills, 1 Mesh Wall File, 1 Case of Copy Paper, Etc. 48.33 382 30 7000 Office Supplies 1066 Office Depot 812948531001 1 Wall Calendar 17.49 383 Total 30 - Finance 392 1,285.32 384 Total 500 - Water/Sewer Fund 404,112.09 385 Fund: 510 - City Owned Parking Fund 386 00 7060 Supplies - Parking Lots 1222 Rydin Decal 314146 2,750 Parking Permits 2,029.11 387 00 7140 Electricity 1033 ComEd 2239082030-12/15 Electricity Service 11/06- 12/09/2015 798.22 388 00 7140 Electricity 1033 ComEd 5310303000-12/15 Electricity Service 11/06- 12/09/2015 357.71 389 00 7140 Electricity 1033 ComEd 4974385007-12/15 Electricity Service 11/06- 12/09/2015 25.25 390 00 7140 Electricity 1033 ComEd 4722388001-12/15 Electricity Service 11/03- 12/04/2015 21.15 391 00 7140 Electricity 1033 ComEd 4791127023-12/15 Electricity Service 11/06- 12/09/2015 4,154.47 392 00 7140 Electricity 1033 ComEd 0354464001-12/15 Electricity Service 11/05- 12/09/2015 4,872.68 393 Total 00 - Non Departmental 12,258.59 394 Total 510 - City Owned Parking Fund 12,258.59 395 Fund: 520 - Metra Leased Parking Fund 396 00 7140 Electricity 1033 ComEd 5310666002-12/15 Electricity Service 11/06- 12/09/2015 1,242.83 397 Total 00 - Non Departmental 1,242.83 398 Total 520 - Metra Leased Parking Fund 1,242.83 Page 17 of 20 City of Des Plaines Warrant Register 01/19/2016 Line # Org Account Vendor Invoice Invoice Desc Amount Fund: 600 - Risk Management Fund 399 400 00 5555 Workers' Comp Expense 1657 Richard, Thomas 12/15-12/28/2015 Workers Compensation 12/15- 12/28/2015 989.12 401 Total 00 - Non Departmental 2040 Maryville Academy 989.12 402 Total 600 - Risk Management Fund 989.12 403 Fund: 700 - Escrow Fund 404 N/A 2460 Refundable Bonds 2040 Maryville Academy 2015-08000246 Temporary Tent Refund 12/23/2015 200.00 405 N/A 2460 Refundable Bonds 2040 Maryville Academy 2015-06000103 Temporary Tent Refund 12/23/2015 200.00 406 N/A 2460 Refundable Bonds 3368 Insure Now Inc 2015-0800184 Temporary Flag Refund 12/18/2015 200.00 407 N/A 2460 Refundable Bonds 5668 Pacific Coast Feather Company 2015-08000041 Temporary Sign Permit Refund 12/23/2015 200.00 408 N/A 2460 Refundable Bonds 5920 M&M Event Rentals 2015-09000244 Temporary Tent Refund 12/23/2015 200.00 409 N/A 2460 Refundable Bonds 5921 Hernandez, Jose 2015-03000203 Temporary Flag Refund 12/23/2015 200.00 410 N/A 2460 Refundable Bonds 5921 Hernandez, Jose 2015-03000204 Temporary Flag Refund 12/23/2015 200.00 411 N/A 2460 Refundable Bonds 5922 TCC Wireless 2015-07000020 Temporary Flag Refund 12/23/2015 200.00 412 Total N/A 1,600.00 413 Total 700 - Escrow Fund 1,600.00 414 GRAND TOTAL 1,074,295.78 Page 18 of 20 City of Des Plaines Warrant Register - 01/19/2016 Manual Checks Line # Org Account Vendor Invoice Invoice Desc Amount 415 Fund: 100 -General Fund 416 20 6015 Communication 1533 Wide Open West 12/22/2015 x6044 Internet/Cable Service 95.00 619.87 428 Total 60 - Police Department Services 1,009.82 1042 Musillami, Frank 12/21/2015-01/20/2016 Water Meter Read Services for 11/30-12/28/2015 417 Total 20 - City Administration 00 95.00 418 60 7200 Other Supplies 1580 Mighty Mites Rep 5478 Replaces Check 121414 - Lost in Mail 602.00 419 Total 60 - Police Department 423 602.00 420 Total 100 - General Fund 697.00 421 Fund: 201 -TIF #1 Downtown Fund 422 00 8300 Principal 3314 1646 River Street LLC Tax Year 2014 TIF #1 Increment Taxes - River Plaines 418,199.66 423 Total 00 - Non Departmental 6015 418,199.66 424 Total 201- TIF #1 Downtown Fund 418,199.66 425 Fund: 280 - Emergency Telephone System Fund 426 60 6015 Communication Services 1009 AT&T 847Z97367012-15 Communication Service 12/16/2015-01/15/2016 389.95 427 60 6015 Communication Services 1009 AT&T 773R06175112-15 Communication Service 12/16/2015-01/15/2016 619.87 428 Total 60 - Police Department 6025 1,009.82 429 Total 280 - Emergency Telephone System Fund 1,009.82 430 Fund: 500 - Water/Sewer Fund 431 00 6025 Administrative Services 1608 Fox, Saul 11/30-12/28/2015 Water Meter Read Services for 11/30-12/28/2015 1,518.21 432 00 6025 Administrative Services 1034 Suwinski, Daniel W 11/30-12/28/2015 Water Meter Read Services for 11/30-12/28/2015 659.69 433 00 6025 Administrative Services 1042 Musillami, Frank 11/30-12/28/2015 Water Meter Read Services for 11/30-12/28/2015 502.89 434 00 6025 Administrative Services 1051 Kallio, Jukka 11/30-12/28/2015 Water Meter Read Services for 11/30-12/28/2015 816.18 435 Total 00 - Non Departmental 3,496.97 436 Total 500 - Water/Sewer Fund 3,496.97 437 GRAND TOTAL 423,403.45 Page 19 of 20 City of Des Plaines Warrant Register 01/19/2016 Summary Amount Transfer Date Automated Accounts Payable $ 1,074,295.78 Manual Checks $ 423,403.45 Payroll $ 1,361,198.62 RHS Payout Electronic Transfer Activity: Bank of America Credit Card $ Chicago Water Bill ACH $ Postage Meter Direct Debits $ - Utility Billing Refunds $ First Merit Bank Fees $ - IMRF Payments $ Debt Service $ - Employee Medical/Dental Trust $ 51,782.02 Total Cash Disbursements: $ 2,910,679.87 * Multiple transfers processed on and/or before date shown ** See attached report ** ** 1/19/2016 12/30/2015 1/8/2016 Adopted by the City Council of Des Plaines This Nineteenth Day of January 2016 Ayes __ Nays Absent Gloria J. Ludwig, City Clerk Matthew J. Bogusz, Mayor Page 20 of 20 4DDES PLAINES L L 1 N U 1 S COMMITTEE OF THE WHOLE #2A. COMMUNITYAND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org MEMORANDUM Date: January 4, 2016 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager George Sakas, Director a From: Lauren Pruss, Economic Development Coordinator Subject: Class 7A Resolution Request —1645 Birchwood Ave. — Birchwood Building, LLC (6th Ward) Issue: Birchwood Building, LLC has filed an application requesting a City resolution in support of its Class 7A Tax Incentive application based on new occupation of abandoned property — no special circumstances (Attachment 1). The applicant plans to lease a portion of the building to Advanced Security Solution, which will operate out of the location. Analysis: The subject property is an approximately 1.85 acre parcel of land developed with a 30,000 square foot commercial building which was constructed 34 years ago. The site has been 100% vacant and unoccupied since at least 2013. The property is deteriorated and needs repairs due to a lack of physical maintenance. Its equalized assessed value has declined by approximately 69% between 2010 and 2014. Cook County's Class 7A Tax Incentive economic development tool is intended to encourage, in areas determined to be "in need of commercial development", commercial projects with total development costs, exclusive of land, that do not exceed $2 million, which would not be economically feasible without the incentive. The twelve-year incentive applies to all newly constructed buildings or other structures, including the land upon which they are situated; the reutilization of vacant structures abandoned for at least twenty-four (24) months, including the land upon which they are situated; or all buildings and other structures which are substantially rehabilitated to the extent such rehabilitation has added to their value, including qualified land related to the rehabilitation. Projects which qualify for the Class 7A incentive will receive a reduced assessment level of ten percent (1 0%) of fair market value for the first ten years, fifteen percent (15%) for the eleventh year and twenty percent (20%) for the twelfth year. Without this incentive, commercial property would normally be assessed at twenty- five percent (25%) of its market value. At this time, Class 7B classifications are not renewable at the end of their twelve year term (Attachment 3). The applicant proposes to initially invest $312,240 to rehabilitate the existing structure and grounds, and lease approximately 20,000 square feet of the building to Advanced Security Solutions. Following these improvements, the applicant will seek additional businesses to occupy the remaining 10,000 square feet of the building. It is anticipated that it will cost at least an additional $1 20,000 to make the remaining space suitable for occupancy, resulting in a total investment of $432,240. Advanced Security Solutions plans to bring 110 full-time Page 1 of 29 and 130 part-time employees to the City, and has committed to local purchases of fuel, services, supplies, food, and equipment for its employees and fleet vehicles, currently estimated to total over $400,000 in annual local spending (Attachment 1). Assessment of Property Tax Impact Scenarios: 1. Property Taxes in 2016 as -is and vacant: $36,233 2. Estimated Property Taxes occupied as -is without a 7A: $97,660 3. Estimated Property Taxes for proposed improvements occupied with a 7A: $39,064 According to the report entitled Impact of Cook County Class 7(4) Tax Incentive on Feasibility of Rehabilitation of 1645 Birchwood Avenue, Des Plaines, Illinois, a copy of which is attached hereto, the Applicant's ability to rehabilitate the existing building is contingent upon the Applicant's ability to obtain a Class 7A tax Incentive. This is due to Cook County's comparatively high property tax burden. Because of this tax burden, if a 7A Tax Incentive is not approved for the subject property, the Applicant will be unable to commit the $432,240 necessary to complete rehabilitation of the subject property. Two resolutions must be adopted by the City Council for the property to be classified with a Class 7A Tax Incentive. The Class 7A requires the City to first determine that the property is a blighted area, which is provided for within R-20-16. The second resolution, R-21-16, provides the City's support and consent for Birchwood Building, LLC's Class 7A application for 1645 Birchwood Avenue. Recommendation: I recommend that the City Council first adopt Resolution R-20-16 declaring 1645 Birchwood Avenue as blighted. I further recommend that the City Council adopt Resolution R-21-16 to support and consent to the filing of Birchwood Building, LLC's Class 7A application to the Cook County Assessor's Office. Attachments: Attachment 1: Resolution Request with Estimated Improvement Costs and Local Spending Attachment 2: Estimated Tax Projections Attachment 3: Location Map Attachment 4: Impact of Cook County Class 7(A) Tax Incentive on Feasibility of Rehabilitation of 1645 Birchwood Avenue, Des Plaines, Illinois Attachment 5: Resolution R-20-16 Attachment 6: Resolution R-21-16 Page 2 of 29 Fox Rothschild LLP ATTORNEYS AT LAW 353 N. Clark St., Suite 3650 Chicago, IL 60654 Tel 312.517.9200 Fax 312.517.9201 www.foxrothschild.com MARY T. NICOLAU Direct Dial 312.517.9208 Email Address: MNicolau@FoxRothschild.com November 30, 2015 Lauren Pruss Economic Development Coordinator Community Development Department City of Des Plaines 1420 Minor Street, Des Plaines, Il 60016 RE: Des Plaines Application Birchwood Building LLC/Advanced Security Solutions 1645 Birchwood, Des Plaines PIN: 09-28-300-033 Dear Lauren: Birchwood Building LLC (Applicant) recently purchased the above referenced property and is requesting a Resolution from the City of Des Plaines supporting and consenting to a Class 7A Tax Incentive for the subject property based on Occupation of Abandoned Property -No Special Circumstances. Advanced Security Solution ("Advanced"), one of the new tenants for the subject property is an Illinois Corporation and was incorporated in April of 2005. Advanced is a company that specializes in unarmed and armed security professionals and includes private investigation and hospitality services. The building will be used as its headquarters. Attached is the Des Plaines Property Tax Incentive Abatement Application. It should be noted that because this property does not involve "special circumstances or located in unincorporated Cook County", the originally submitted Cook County 7A application does not have to go before County Board of Commissioners for approval. As you are aware, the subject property has been vacant and unused for over twenty four (24) continuous months prior to the purchase. Specifically, the property consists of a thirty-seven year old, one and part two- story, office building containing approximately 30,000 square feet of gross building area situated on 80,033 square feet of land. The subject property is experiencing both functional and economic obsolescence. The Applicant is requesting permits to initially make the requested repairs and Code updates. After these initial repairs and updates, the A Pennsylvania Limited Liability Partnership California Colorado Connecticut Delaware District of Columbia Florida Illinois Nevada New Jersey New York Pennsylvania Texas Attachment 1 Page 3 of 29 Fox Rothschild LLP ATTORNEYS AT LAW Applicant is hoping, after securing financing, to rehabilitate and modernize the property. (See Attached, Exhibit H) Improvements will be made to the grounds (landscape) and to both the exterior and interior of the building. Approximately 20,000 square feet of the building space will be occupied by the Advanced Security Solutions, Inc. for its headquarters corporate control and administrative activities. The Applicant will seek additional businesses to occupy the remaining 10,000 square feet of building space. The costs associated with repairing and modernizing the subject property is considerable as reflected in the Application and Impact Report. (See Attached, Application and Impact Report by Gruen Gruen & Associates, Exhibit I) Attached to this application is the real estate tax projection for the next ten years. (See Attached, Exhibit G) The 2015 current assessment reflects a reduction from the original 2015 assessment as a vacancy factor was applied to the improvement assessment. The original 2015 assessment equated to a Fair Market Value of $1,173,348.00. This original 2015 FMV, as proposed by the Assessor was incorrect. Specifically, the property was vacant for over two years and held out for sale. The recent sale of $680,000.00 to the current owner is reflective of the current FMV of the subject property as it was an arm's length transaction. Additionally, we have included the financing appraisal for the new owner by Gregory J. Hatfield & Associates, LLC ("Hatfield") which opines a value of $680,000.00 ("as -is") as of August 19, 2015 and after future improvements $800,000.00. (See Attached, Exhibit J) The projected real estate tax revenue chart reflects the proper FMV with the incentive adjustments. It must be emphasized that the redevelopment of the subject property will generate employment opportunities and have a positive impact for both Des Plaines and Cook County. Specifically, the Applicant has estimated that twenty (20) new construction jobs will be created as well as 110 full-time and 130 part-time employees will be generated from this development. Additionally, these employees will dine, make consumer purchases at local businesses and possibly re -locate to Des Plaines while working at the subject property. Moreover, the owner has included detailed information concerning Advanced Security's past business expenses in their prior location. (See Attached, Exhibit K) The owner has informed local officials that the company has recently secured a mechanic, gas station, cleaners (for security uniforms), Sam's Club and other local merchants located in Des Plaines to service all their business needs and supplies. The owner will be buying all of their vehicle stickers from the City of Des Plaines. Moreover, the owner has indicated that he will join the Chamber of Commerce and will donate training and security services to the Des Plaines Police Department. In order for the Applicant to invest to repair and modernize the subject property, the Applicant will need to have the Class 7A Tax Incentive. Based on the foregoing, the Applicant respectfully requests that the City of Des Plaines review both the 7A Cook County Application and its attachments along with the Des Plaines Application and approve a Resolution supporting Attachment 1 Page 4 of 29 Fox Rothschild LLP ATTORNEYS AT LAW and consenting to a Class 7A Tax Incentive designation for the subject property. Should you have any questions, please do not hesitate in calling. As always, I appreciate all you help in help in this most important matter. Very truly yours, T. Nicolau Attachment 1 Page 5 of 29 1645 Birchwood, Des Plaines. IL 60018 Exterior Interior Landscaping Plant Pine Trees (3) Trim and Fertelize all Bushes and Trees Mulch entire front, trees and east sidce of building Place 3 in. rock on the entire west side of building Trim 4 front trees Plant 4 small bushes in the front Plant flowers in the front area of building Install Sprinkler system along the entire peremeter of the building Roof fixses and apearance Building Powerwash building Add (12) 120V archetectual lights Signage for the business and lighting Exterior lighting update bulbs and addition of (2) lights Painting of exterior, poles and emergency stop Parking lot fixes, recoatting and restripping Security cameras Alarm system Replace (4) HVAC Units Replace Main Roof top Unit Painting of the 1st and second floor Redue all EMS lighting Key Card system Unit and (12) doors Painting Ceilirg grid on 1st and second floor 18,000 sq.ft. Replace carpet 18000 sq. ft. Clean Carpet 12000 sq. ft. Replace ceiling Tile 3,000 sq.ft. Radar Replace ceiling Tile 6,000 sq. ft. Alpine Install motion flush and faucets in 6 washrooms Attachment 1 Cost 1,200.00 150.00 600.00 1,500.00 300.00 300,00 150.00 3,500.00 6,500.00 4,100.00 1,600.00 1,100.00 1,600.00 3,500.00 65,000.00 18,500.00 3,800.00 26,000.00 56,000.00 18,000.00 5,500.00 11,500.00 4,500.00 43,000.00 840.00 7,500.00 16,500.00 9,500.00 $ 312,240.00 Contractor M3 Landscaping M3 Landscaping M3 Landscaping M3 Landscaping M3 Landscaping M3 Landscaping M3 Landscaping M3 Landscaping Goose Lake Dario Construction Goose Lake Xtreme Graphics Dario Construction Dario Construction Goose Lake Imperial Servaillance Imperial Servaillance Danko Danko Dario Construction Goose Lake Imperial Servaillance Dario Construction Goose Lake Jani Clean Dario Construction Dario Construction Goose Lake Page 6 of 29 2014 2015 2016 Projected 0 0 0 In - %--I in- 0 0 0 In o0 in $ 200,000.00 0 0 0 Ln N a-1 i!} 0 0 0 0 0 ,--1 i!} 0 0 0 0 In N i!} 0 0 0 0 C i/} 0 0 0 0 oo i!} 0 0 0 0 In in $ 800.00 I 0 0 0 0 0 a--1 in 0 0 0 0 In CO i!} 0 0 0 0 0 N a--1 in- 0 0 0 0 l0 in 0 0 0 0 .-1 in $ 600.00 l0 LA N. W %--I a--1 i!} N .--1 oo 00 N. i!} $ 163,578.64 N In l0 a--1 i!} W Ni l0 i!} $ 16,884.25 N l0 NLCD 00 V} $ 4,785.45 $ 4,856.75 $ 800.00 O 0 O r•-• coo i!} N LA l0 i!} $ 93,887.54 0 O 0 N i!} 0 O 4 %--I i!} $ 575.00 o 1: Ln O Ql i/} $ 6,874.23 $ 102,652.38I oo O o0 11n Ni' a--1 i/} 4 LA rn 00 M i/} N ‘21 Ln l0 N a--1 i/} O N 0 1� i/} N oo In l0 M i!} In In N M a--1 i/} $ 575.00 O O O 00 M i/} In O O In l0 N i/} $ 45,386.22 na $ 550.00 0 In In in Vehicle Maintanace Vehicle Parts Fuel Rentals Company Paid Hotel Stay for Instructors Hotel Stay for Students Company paid food for Lunches of Office Employees DryCleaning and Sewing Banquet Rental Chamber Members Local Donations Supply Spending Equipment Spending Landscaping and Plowing City Stickers Bus Licenses Attachment 1 We will also be adding 80 to 100 jobs in 2016. Page 7 of 29 Tax Year 2014 Tax Rate 2014 Multiplier Estimated Effective Tax Rate 2016 10.859 2.7253 35.51% 2017 10.859 2.7253 35.51% 2018 10.859 2.7253 35.51% 2019 10.859 2.7253 35.51% 2020 10.859 2.7253 35.51% 2021 10.859 2.7253 35.51% 2022 10.859 2.7253 35.51% 2023 10.859 2.7253 35.51% 2024 10.859 2.7253 35.51% 2025 10.859 2.7253 35.51% 2026 10.859 2.7253 35.51% 2027 10.859 2.7253 35.51% 1645 Birchwood Des Plaines, IL PIN: 09-28-300-033 Estimated Taxes without a Class 7a with Vacancy Estimated Taxes without a Class 7a with Improvements/ Full Occupancy Estimated Taxes with Class 7a and Improvements with Full Occupancy Fair Market Value of $680,000 Assessment Level without a Class 7a Estimated Assessed Value Without a Class 7a and with Vacancy Estimated Tax without a Class 7a Fair Market Value of $1,100,000 Assessment Level without a Class 7a Estimated Assessed Value Without a Class 7a Estimated Tax without a Class 7a Fair Market Value of $1,100,000 Assessment Level with a Class 7a Incentive Estimated Assessed Value with Class 7a Incentive and Improvements Estimated Tax With Class 7a i $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 11Q,000 $ 39,064.12 $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 11Q,000 $ 39,064.12 $ 680,000 25% $ 102,028 $ 36,233.04 $ 1400,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 110,000 $ 39,064.12 $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 110,000 $ 39,064.12 $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 110,000 $ 39,064.12 $ 680,000 25% $ 102,028 $ 36,233.04 $ 1400,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 110,000 $ 39,064.12 $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 110,000 $ 39,064.12 $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 110,000 $ 39,064.12 $ 680,000 25% $ 102,028 $ 36,233.04 $ 1400,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 110,000 $ 39,064.12 $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 10% $ 11Q,000 $ 39,064.12 $ 68Q,000 25% $ 102,028 $ 36,233.04 $ 1,100,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 15% $ 165,000 $ 58,596.18 $ 680,000 25% $ 102,028 $ 36,233.04 $ 1400,000 25% $ 275,000 $ 97,660.30 $ 1,100,000 20% $ 220,000 $ 78,128.24 Total Estimated Taxes 2016 to 2027 $ 434,796.46 Total Estimated Taxes 2016 to 2027 $ 1,171,923.65 Total Estimated Taxes 2016 to 2027 [ $ 527,365.64 Note 1: The 2014 Effective Tax Rate (2014 tax rate x the 2014 multiplier) was increased by 20% to account for a possible increase in the Effective Tax Rate. The Effective Tax Rate was only increased once, and does not account for increases in the Effective Tax Rate throuhg the year 2027. Attachment 2 Exhibit G Page 8 of 29 Location Map - 1645 Birchwood Avenue el. • 1,1 - _ • 0' 111 i . . .. lit is 1.1• ' ..,- ....., . .., 14 , • ' • 0 • g - ._11•11116 4'3 1.1qV tt LE 1 __SSSiii3585E L Lo I 4, nal_ Prepared by Community and Economic Development Department: SM, January 6, 2016 Attachment 3 Page 9 of 29 IMPACT OF COOK COUNTY CLASS 7(A) TAX INCENTIVE ONFEASIBILITY OF REHABILITATION OF 1645 BIRCHWOOD AVENUE, DES PLAINES, ILLINOIS To FOX ROTHSCHILD LLP From GRUEN GRUEN+ ASSOCIATES Urban Economists, Market Strategists & Land Use/Public Policy Analysts December 2015 C1344 Gruen Gruen + Associates Attachment 4 Page 10 of 29 IMPACT OF COOK COUNTY CLASS 7(A) TAX INCENTIVE ON FEASIBILITY OF REHABILITATION OF 1645 BIRCHWOOD AVENUE, DES PLAINES, ILLINOIS To FOX ROTHSCHILD LLP From GRUEN GRUEN + ASSOCIATES Urban Economists, Market Strategists & Land Use/Public Policy Analysts December 2015 C1434 Applying Knowledge Creating Results Adding Value ©2015 Gruen Gruen + Associates. Do not reproduce without written permission from Gruen Gruen + Associates. Attachment 4 Page 11 of 29 TABLE OF CONTENTS Paoe INTRODUCTION 1 DECLINE IN ASSESSED VALUATION 2 MARKET AND OPERATING PARAMETERS 3 ESTIMATED DEVELOPMENT COSTS 4 FORECAST PROJECT CASH FLOW AND INTERNAL RATE OF RETURN ON CAPITAL INVESTMENT 5 CONCLUSIONS 7 i Attachment 4 Page 12 of 29 LIST OF TABLES Table Pate Table 1: Equalized Assessed Value History for PIN 09-28-300-033-0000 2 Table 2: Annual Net Operating Income at Stabilization With- and Without- Class 7(a) Incentive 3 Table 3: Estimated Capital Costs 4 Table 4: Total Cash Flow and Return on Investment With and Without Class 7(a) Tax Incentive 6 ii Attaclunent 4 Page 13 of 29 CONFIDENTIAL TO COUNSEL MEMORANDUM Date: December 3, 2015 To: Mary Nicolau, Partner, Fox Rothschild LLP From: Gruen Gruen + Associates Subject: C1434: Impact of Cook County Class 7(a) Tax Incentive on Feasibility of Rehabilitation of 1645 Birchwood Avenue, Des Plaines, Illinois INTRODUCTION To evaluate whether a Cook County Class 7(a) tax incentive is needed to facilitate the feasible rehabilitation of the vacant property located at 1645 Birchwood Avenue in Des Plaines, Illinois, Gruen Gruen + Associates ("GG+A") simulated the real estate investment results of the rehabilitation, operation, and hypothetical eventual sale of the property. The 1645 Birchwood Avenue property includes a lower level and first floor encompassing approximately 30,000 square feet of building space on 1.85 acres of land. The property has been vacant for more than two years. The most recent occupant, an insurance company, utilized the building as an office user. The property and surrounding properties are all within the M-2, General Manufacturing District. Industrial manufacturing and warehousing uses surround the property including Pexco, a specialty plastics manufacturer, and Rahco Rubber Inc., a molder of high precision rubber component parts. The rehabilitation and re -occupancy of the property for an office use would remove the blight associated with the property and contribute to the revitalization of the surrounding area. Subject to receipt of the requested Class 7(a) tax incentive, the new property owner plans to rehabilitate and modernize the property. Improvements will be made to the grounds (landscape) and exterior and interior of the building. Approximately 20,000 square feet of the building space will be occupied by Advanced Security Solutions Inc. for its headquarters corporate control and administrative activities. The owner of the property will seek additional businesses to occupy the remaining 10,000 square feet of building space. Those plans are contingent upon obtaining the requested Class 7(a) incentive. The surplus building space totaling approximately 10,000 square feet will initially be made available for lease. 1 Des Plaines Plan Commission, June 10, 2013 Minutes. 1121 Lake Cook Rd Suite A, Deerfield, IL 60015 847-317-0634 Fax 847-317-0643 PAGE 1 Attaclunent 4 Page 14 of 29 CONFIDENTIAL TO COUNSEL To evaluate the need for a Class 7(a) tax incentive, GG+A compared the returns on equity investment with- and without- the incentive based on the estimated cash flows produced from the build -out, operation, and hypothetical eventual sale of the property from the viewpoint of the owner -investor (Birchwood Building LLC). One simulation assumes that a Class 7(a) incentive is provided to facilitate the feasible rehabilitation and re -occupancy of the property. The second simulation holds all other variables the same, but reflects the assumption that the Class 7(a) is not provided. The real estate economic analysis is used as the basis to determine whether there is a "reasonable expectation that the ...rehabilitation of the commercial development project is viable and likely to go forward on a reasonably timely basis if granted Class 7(a) designation and therefore result in the economic enhancement" of the currently vacant 1545 Birchwood Avenue property. Based on this analysis, we conclude that the requested Class 7(a) incentive is warranted and would be essential for the feasible development and operation of the proposed project. DECLINE IN ASSESSED VALUATION Table 1 shows that the Equalized Assessed Value for the property has declined every year since 2010. TABLE 1 Equalized Assessed Value History for PIN 09-28-300-033-0000 Tax Year Assessed Value $ Cook County Multiplier Equalized Assessed Value $ 2010 376,662 3.3000 1,242,985 2011 376,662 2.9706 1,118,912 2012 376,662 2.8056 1,056,763 2013 376,662 2.6621 1,002,712 2014 143,359 2.7253 390,696 2015 126,694 NA NA Change 2010-2015 (249,968) -66.4°A) Change 2010-2014 (852'288) -68.6% Sources: Cook County Assessor; Gruen Gruen + Associates. 1121 Lake Cook Rd Suite A, Deerfield, IL 60015 847-317-0634 Fax 847-317-0643 Attaclunent 4 PAGE 2 Page 15 of 29 CONFIDENTIAL TO COUNSEL Assessed value has declined by approximately $250,000 or 66 percent since 2010. The Equalized Assessed Value, between 2010 and 2014, declined by approximately $850,000 or 69 percent. The decline in the value of the property is causally linked to the property's functional and economic obsolescence. According to information obtained from the Assessor's office and property owner, the property consists of an approximately 30,000 -square foot building on approximately 80,000 square feet of land. According to the Assessor, the building was constructed 34 years ago. The building has been 100 percent vacant and unoccupied for more than two years. The property is deteriorated and needs repairs and updating. MARKET AND OPERATING PARAMETERS To make an estimate of potential net operating income, as presented below in Table 2, we assume that the surplus building space is leased for general office such that the property is 95 percent occupied by the second year (and nearly 67 percent leased in the first year following the completion of the rehabilitation). TABLE 2 Annual Net Operating Income at Stabilization With- and Without- Class 7(a) Incentive With 7(a) Incentive Without 7(a) Incentive $ Per Square $ Per Square Foot 1 Total Foot 1 Total Gross Rent 8.00 236,000 8.00 236,000 Non -Tax Operating Expense' (2.50) (75,000) (2.50) (75,000) Property Tax Expense (1.16) (34,725) (2.89) (86,810) Net Operating Income2 4.21 126,275 2.47 74,190 'Insurance, utilities, maintenance, repairs, landscaping, snow removal, janitorial, etc. 2 Net operating income per square foot figure based on dividing total columns by 30,000 square feet. . Sources: Colliers; Loopnet.com; Fox Rothschild LLP; Birchwood Building LLC; Gruen Gruen + Associates. Based upon information obtained from active real estate brokers knowledgeable about the property and market conditions, the real estate economic analysis is based upon an average gross rent of $8 per -square -foot. Not including property tax, estimated average annual operating expenses total $2.50 per -square -foot or $75,000. If a Class 7(a) incentive is not provided, based 1121 Lake Cook Rd Suite A, Deerfield, IL 60015 847-317-0634 Fax 847-317-0643 Attaclunent 4 PAGE 3 Page 16 of 29 CONFIDENTIAL TO COUNSEL on estimates provided by the property tax counsel, we assume that annual property taxes will be $2.89 per -square -foot or $86,810 at stabilization.2 Without a Class 7(a) tax incentive, we estimate net rents of $2.47 per -square -foot or approximately $74,000. If a Class 7(a) incentive is provided, property taxes are estimated to approximate $1.16 per-square-foot3 with a resulting higher associated net rent or net income of $4.21 per -square -foot or approximately $126,000. ESTIMATED DEVELOPMENT COSTS Table 3 summarizes the estimated purchase price for the vacant property and the cost to rehabilitate and build -out the currently unoccupied space. TABLE 3 Estimated Capital Costs Total 30,000 Square Feet $ Purchase Price 680,000 (22.67 Per Square Foot) Rehabilitation Costs 312,240 (10.41 Per Square Foot) Total Purchase and Rehabilitation Costs 992,240 (33.07 Per Square Foot) Tenant Improvement and Leasing Commission, Other Costs to Lease 10,000 Square Feet Not Initially Occupied by Advanced Security Solutions Inc. 120,000 (4.00 Per Square Foot) Total Costs to Rehabilitate and Lease Building 1,112,240 (37.08 Per Square Foot) 1 Estimates exclude financing costs and furniture, fixtures and equipment. Sources: Birchwood Building LLC; Fox Rothschild LLP; Gruen Gruen + Associates. The purchase price is reported at $680,000 or $22.67 per square foot. The rehabilitation costs are estimated at $312,000 or $10.41 per square foot. Total purchase and rehabilitation costs are estimated at $992,999 or $33 per square foot. We assume to lease the available 10,000 square feet not initially occupied by Advanced Security Solutions Inc. will require tenant improvement 2 The property tax cost estimate reflects the following inputs: 2014 property tax rate of 10.8590 percent, 2014 equalization factor of 2.7253, a market value of $1,173,345, and the standard assessment level at 25 percent of market value. 3 Projects which qualify for the Class 7(a) incentive receive a reduced assessment level of 10 percent of market value for the first 10 years. All other assumptions are the same. 1121 Lake Cook Rd Suite A, Deerfield, IL 60015 847-317-0634 Fax 847-317-0643 Attaclunent 4 PAGE 4 Page 17 of 29 CONFIDENTIAL TO COUNSEL expenditures, leasing commission costs, and other costs totaling $12.00 per square foot ($4.00 per square foot of total building area) or $120,000. Total costs to rehabilitate and attract tenants to occupy the building are estimated at approximately $1,112,000 or $37 per square foot. FORECAST PROJECT CASH FLOW AND INTERNAL RATE OF RETURN ON CAPITAL INVESTMENT Based upon the income, expense, and purchase price and rehabilitation cost estimates described above, Table 4 summarizes the property cash flow over 10 years and the return on capital investment over that period with- and without- a Class 7(a) tax incentive. The analysis reflects the assumption that 25 percent of the purchase, rehabilitation, tenant improvement, and leasing commission costs will be funded by equity of approximately $278,000 and 75 percent of project costs (approximately $834,000) will be funded through a mortgage loan at an annual interest of 5.25 percent with an amortization schedule of 20 years. The debt service costs would approximate $68,400 per year. 1121 Lake Cook Rd Suite A, Deerfield, IL 60015 847-317-0634 Fax 847-317-0643 PAGE 5 Attachment 4 Page 18 of 29 CONFIDENTIAL TO COUNSEL TABLE 4 Total Cash Flow and Return on Investment With- and Without- Class 7(a) Tax Incentive Net Income Equity Capital Outlay $ Proceeds from Property Sale' $ Total Cash Flow With Class 7(a) $ Without Class 7(a) $ With Class 7(a) $ Without Class 7(a) $ Year 1 50,276 (1,810) (278,060) - (227,784) (279,870) Year 2 126,276 74,190 -- 57,913 5,827 Year 3 126,276 74,190 -- 57,913 5,827 Year 4 126,276 74,190 -- 57,913 5,827 Year 5 126,276 74,190 -- 57,913 5,827 Year 6 126,276 74,190 -- 57,913 5,827 Year 7 126,276 74,190 -- 57,913 5,827 Year 8 126,276 74,190 -- 57,913 5,827 Year 9 126,276 74,190 -- 57,913 5,827 Year 10 126,276 74,190 - 159,175 217,088 165,002 TOTAL 1,186,760 665,900 (278,060) 159,175 452,608 (68,252) INTERNAL RATE OF RETURN (IRR) ON INVESTMENT 24.2% -3.4% 1 For purposes of estimating a return on capital invested in the building, we assume the property could be sold at a 10% capitalization rate in Year 10, based on higher property tax costs assuming a buyer would take into account the assessment level would increase to 25% of market value after 12 years from the designation of the Class 7(a) incentive. Proceeds from sale are less 3% cost of sale ($22,257) and less debt/loan principal retirement of $560,468. Source: Gruen Gruen + Associates With a Class 7(a) tax incentive, total net income over 10 years is estimated at approximately $1,186,800 or an average of approximately $126,300 per year (after the first year during which the property is assumed to have 10,000 square feet of space unoccupied; perhaps optimistically an additional 9,500 square feet of space is assumed to be leased from the second year and thereafter). Without a Class 7(a) incentive, total net income over 10 years is estimated at $665,900 or an average of approximately $74,200 per year, commencing in the second year. Capital expenditures totaling approximately $1,112,000 are estimated of which approximately $278,000 are funded with equity. The property is assumed to be sold in Year 10, at a 10 percent capitalization rate for net sale proceeds of approximately $159,200 after deducting sales commission/transaction costs equivalent to three percent of the value of the transaction or approximately $22,300 and loan repayment of approximately $560,500. To estimate the income 1121 Lake Cook Rd Suite A, Deerfield, IL 60015 847-317-0634 Fax 847-317-0643 Attaclunent 4 PAGE 6 Page 19 of 29 CONFIDENTIAL TO COUNSEL the buyer would use in its forecast, we assume the buyer will estimate taxes based on the standard 25 percent assessment level that would apply after year 12. With a Class 7(a) tax incentive, total cash flow over 10 years is estimated at approximately $452,600. The Internal Rate of Return (IRR) on equity capital invested is estimated at 24 percent. Without a Class 7(a) incentive, total cash flow over 10 years is estimated at negative ($68,300) and the IRR is estimated at negative -3.4 percent. CONCLUSIONS The results of the economic feasibility analysis and comparison of returns on capital investment with- and without- the Class 7(a) incentive demonstrate that in the absence of the Class 7(a) incentive, the negative return on capital to the investor -owner would render the investment in the rehabilitation and re -occupancy of the building space financially infeasible. The IRR without a Class 7(a) incentive is estimated at negative -3.4 percent over 10 years. The investor -owner would not recover its equity investment after 10 years. In the absence of a Class 7(a) incentive, the building owner would not earn a return of and on the equity investment commensurate with the capital and entrepreneurial risk of ownership and rehabilitation of an office building that has remained vacant for an extensive time in an industrial area. We conclude that the requested Class 7(a) incentive is warranted and would be essential for the feasible development and operation of the proposed project. The provision of the Class 7(a) incentive would cause the project to be financially viable and to move forward on a reasonably timely basis. 1121 Lake Cook Rd Suite A, Deerfield, IL 60015 847-317-0634 Fax 847-317-0643 PAGE 7 Attachment 4 Page 20 of 29 Gruen Gruen + Associates (GG+A) is a firm of economists, sociologists, statisticians and market, financial and fiscal analysts. Developers, public agencies, attorneys and others involved in real estate asset management utilize GG+A research and consulting to make and implement investment, marketing, product, pricing and legal support decisions The firm's staff has extensive experience and special training in the use of demographic analysis, survey research, econometrics, psychometrics and financial analysis to describe and forecast markets for a wide variety of real estate projects and economic activities. Since its founding in 1970, GG+A has pioneered the integration of behavioral research and econometric analysis to provide a sound foundation for successful land use policy and economic development actions. GG+A has also pioneered the use of economic, social and fiscal impact analysis. GG+A impact studies accurately and comprehensively portray the effects of public and private real estate developments, land use plans, regulations, annexations and assessments on the affected treasuries, taxpayers, consumers, other residents and property owners. CHICAGO: (847) 317-0634 SAN FRANCISCO: (415) 432-4342 www.ggassoc.com Attachment 4 Page 21 of 29 CITY OF DES PLAINES RESOLUTION R - 20 - 16 A RESOLUTION DESIGNATING PROPERTY IN THE CITY OF DES PLAINES AS BLIGHTED AND IN NEED OF RENEWAL. WHEREAS, the City of Des Plaines ("City"), is a home rule municipality pursuant to Section 6(a), Article VII of the 1970 Constitution of the State of Illinois, and may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the lack of development and economic activity on the property commonly known as 1646 Birchwood Avenue and legally described in Exhibit A attached to and, by this reference, made a part of this Resolution ("Area"), has come to the attention of the City Council of the City; and WHEREAS, the Area consists of 80,033 square feet of land improved with a 37 year-old 30,000 square -foot building ("Building") formerly used for commercial purposes that has been vacant since 2012; and WHEREAS, the City Council has evaluated the Area to determine if the Area constitutes a "blighted area" under the laws of the State of Illinois; and WHEREAS, both the Illinois Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq. ("TIF Act"), and the Commercial Renewal and Redevelopment Areas Act, 65 ILCS 5/11-74.2-2-1 et seq. ("Renewal Act"), provide guidance and criteria for determining whether an area is blighted; and WHEREAS, pursuant to Section 11-74.4-3(a)(1) of the TIF Act, 65 ILCS 5/1 1-74.4- 3(a)(1), a blighted area includes the presence of at least five of the following thirteen factors: (1) dilapidation; (2) obsolescence; (3) deterioration; (4) presence of structures below minimum code standards; (5) illegal use of individual structures; (6) excessive vacancies; (7) lack of ventilation, light, or sanitary facilities; (8) inadequate utilities; (9) excessive land coverage and overcrowding of structures and community facilities; (10) deleterious land -use or layout; (11) need for environmental clean-up; (12) lack of community planning; and (13) the total equalized assessed value of the proposed redevelopment project area has declined three of the last five years; and WHEREAS, pursuant to Section 11-74.2-2(a) the Renewal Act, 65 ILCS 5/11-74.2-2(a), a blighted area includes the presence of a combination of at least five of the following fourteen factors: (1) age; (2) dilapidation; (3) obsolescence; (4) deterioration; (5) illegal use of individual structures; (6) presence of structures below minimum code standards; (7) excessive vacancies; (8) overcrowding of structures and community facilities; (9) lack of ventilation, light or sanitary facilities; (10) inadequate utilities; (11) excessive land coverage; (12) deleterious land use or layout; (13) depreciation or lack of physical maintenance; and (14) lack of community planning; and Attachment 5 Page 22 of 29 WHEREAS, the Corporate Authorities have reviewed that certain report titled "Impact of Cook County Class 7(a) Tax Incentive on Feasibility of Rehabilitation of 1645 Birchwood Avenue, Des Plaines, Illinois" prepared by Gruen Gruen + Associates, dated December 2015 ("Report") regarding the condition of the Area; and WHEREAS, the Report contains the following determinations regarding the Area, which the Corporate Authorities adopt as findings by reference: A. The Building is 34 years old; B. The property encompassing the Area is deteriorated and needs repairs and updating; C. The Building has been 100 percent vacant for more than two years; D. The Area and the Building are economically and functionally obsolete; E. The property encompassing the area has depreciated as a result of lack of physical maintenance; and F. The equalized assessed value of the Area has declined by approximately 69 percent between 2010 and 2014; WHEREAS, the Corporate Authorities have determined that the Report provides sufficient support for a conclusion that the Area is a blighted area applying the factors set forth in the TIF Act and the Renewal Act; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: FINDINGS. The City Council hereby finds that at least the following blight factors are present within the Area and the Building: A. Age; B. Deterioration and Dilapidation; C. Excessive vacancies; D. Economic and functional obsolescence; Attachment 5 Page 23 of 29 E. Depreciation resulting from lack of physical maintenance; and E. A total equalized assessed value that has declined three out of the last five years. SECTION 3: DETERMINATION OF BLIGHT. Based on the findings set forth in Section 2 of this Ordinance, the City Council has determined that: A. The Area is a blighted area; B. Unless corrected, the blighted condition of the Area will persist and continue to delay any future economic development within the Area; and C. The Area is therefore in need of redevelopment and renewal to prevent the spread of blight. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Designating 1645 Birchwood Avenue as Blighted #38138336_v1 Attaclunent 5 Page 24 of 29 EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY LOT 1 IN STANLEY HOME PRODUCTS, INC., A SUBDIVISION OF PART OF THE WEST 1/2 OF THE SOUTHWEST 1/4 OF SECTION 28 AND OF THE EAST 1/2 OF THE SOUTH EAST 1/4 OF SECTION 29, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTRY, ILLINOIS. PIN: 09-28-300-033-0000 Commonly known as 1645 Birchwood Avenue in Des Plaines, Illinois. Attachment 5 Page 25 of 29 CITY OF DES PLAINES RESOLUTION R - 21 - 16 RESOLUTION SUPPORTING AND CONSENTING TO CLASS 7A CLASSIFICATION FOR THE PROPERTY LOCATED AT 1645 BIRCHWOOD AVE. WHEREAS, the President and Board of Commissioners of the County of Cook enacted an ordinance known as the Cook County Real Property Assessment Classification Ordinance, as amended from time to time ("Classification Ordinance"), which provides, among other things, for a tax assessment classification system that offers incentives for the development of new facilities, the rehabilitation of existing structures, and the utilization of abandoned buildings in order to create employment opportunities and expand the tax base; and WHEREAS, Cook County Class 7a Real Estate Tax Assessment Classification ("Class 7a Classification") is designed to incentivize the development, rehabilitation, and utilization of commercial facilities and structures; and WHEREAS, pursuant to the Classification Ordinance, an owner of a property may not obtain Class 7a Classification of a property located within the City unless the City Council adopts a resolution approving and consenting to Class 7a Classification and the owner of the property submits that resolution to the County of Cook along with its application for Class 7a Classification; and WHEREAS, Birchwood Building, LLC ("Applicant"), is the contract purchaser of the property commonly known as 1645 Birchwood Avenue in the City and legally described in Exhibit A attached to and, by this reference, made a part of this Resolution ("Subject Property"); and WHEREAS, the Subject Property is an approximately 1.85 acre parcel improved with a 37 year-old 30,000 square foot building ("Building") that has been vacant and unused since 2012; and WHEREAS, the Applicant and intends to rehabilitate and modernize the Building and Subject Property, making improvements to the grounds and to the interior and exterior of the Building ("Work"); and WHEREAS, the Applicant estimates the cost to complete the Work will be approximately $312,240 and WHEREAS, the Applicant's acquisition and redevelopment of the Subject Property is dependent on obtaining Class 7a Classification of the Subject Property; Attachment 6 Page 26 of 29 WHEREAS, the City Council finds that the Subject Property is "abandoned property," as that term is defined in the Classification Ordinance, and the Applicant's planned redevelopment of the Subject Property meets the five eligibility requirements for Class 7a Classification set forth in the Classification Ordinance, as follows: (1) the Subject Property is located within a blighted area in need of increased commercial development, as designated by the City Council in Resolution R- 12-16; (2) the real estate taxes within said area, during the last six years, have declined, remained stagnant, or are not being fully realized due to the depressed condition of the area; (3) the proposed improvements are reasonable and viable and the redevelopment of the Subject Property is likely to go forward on a reasonably timely basis if Class 7a Classification is granted; (4) redevelopment of the Subject Property as planned by the Applicant would not be feasible and would not go forward without Class 7a Classification; and (5) granting Class 7a Classification will result in an increase in real property tax revenue and in employment opportunities within the area; and WHEREAS, the City Council finds that the Applicant's redevelopment of the Subject Property will serve the residents of the City and surrounding communities and that the Subject Property will remain underutilized and the surrounding area will remain blighted without Class 7a Classification; and WHEREAS, to promote commercial growth, create new employment opportunities within the City, and expand and further diversify the tax base of the City, the City Council declares that it is necessary and in the best interests of the City to consent to and approve Class 7a Classification of the Subject Property pursuant to the Classification Ordinance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: DETERMINATION OF ELIGIBILITY AND APPROPRIATENESS. The City Council hereby finds and determines that: (a) the Subject Property is "abandoned property," as that term is defined in the Classification Ordinance; (b) the Subject Property satisfies the five eligibility requirements for Class 7a Classification pursuant to the Classification Ordinance; (c) the Subject Property is otherwise appropriate for Class 7a classification pursuant to the Classification Ordinance; (d) but for Class 7a Classification, the Applicant would not redevelop the Subject Property by performing and completing the Work; and (e) completion of the Work is necessary for the Applicant to occupy the Subject Property. SECTION 3: SUPPORT AND CONSENT TO CLASS 7a CLASSIFICATION. Pursuant to the Classification Ordinance, the City Council hereby approves, consents to, and supports classification of the Subject Property as Class 7a property. Attachment 6 Page 27 of 29 SECTION 4: DELIVERY. The City Clerk is hereby directed to transmit a certified copy of this Resolution to the Applicant. The Applicant shall be responsible for filing the certified copy with the County of Cook and the Office of the Assessor. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this day of , 2016. APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Consenting to Class 7a Classification for 1645 Birchwood Ave #38138268_v2 Attaclunent 6 Page 28 of 29 EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY LOT 1 IN STANLEY HOME PRODUCTS, INC., A SUBDIVISION OF PART OF THE WEST 1/2 OF THE SOUTHWEST 1/4 OF SECTION 28 AND OF THE EAST 1/2 OF THE SOUTH EAST 1/4 OF SECTION 29, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTRY, ILLINOIS. PIN: 09-28-300-033-0000 Commonly known as 1645 Birchwood Avenue in Des Plaines, Illinois. Attachment 6 Page 29 of 29 41.D1, ES PL&[NES COMMITTEE OF THE WHOLE #3A. FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org MEMORANDUM Date: January 7, 2016 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Asst. City Manager/Director of Finance Subject: Interlocal Agreement - Des Plaines History Center Issue: For the City Council to approve the Interlocal Agreement between the City of Des Plaines and the Des Plaines History Center, as well as authorize subsidy funding in the budgeted amount of $40,000 for the 2015 fiscal year. Analysis: During the 2015 Budget deliberations the Des Plaines History Center requested a $40,000 subsidy from the City for the administration of the History Center programs. The Des Plaines History Center is a 501(c)(3), nonprofit organization that operates through the work of paid staff and volunteers, under the guidance and supervision of a Board of Trustees. The History Center serves in many ways as a community center, is open to the public, and provides programs, exhibits, and access to research in historical archival collections. As historical background, the funding approved in the prior years is as follows: Year Amount Approved 2010 $40,000 2011 $30,000 2012 $35,000 2013 $35,000 2014 $40,000 2015 $40,000 2016 Budget $40,000 Recommendation: I recommend that the City Council approve the Interlocal Agreement between the Des Plaines History Center and the City as well as authorize subsidy funding in the budgeted amount of $40,000 for the 2016 fiscal year. Attachments: Attachment 1: Resolution Exhibit A: Interlocal Agreement Page 1 of 5 CITY OF DES PLAINES RESOLUTION R - 24 - 16 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES HISTORY CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City of Des Plaines ("City") to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City desires to provide certain funding to the Des Plaines History Center ("History Center") to provide program services, exhibits, and access to historical archival collections to residents of the City (collectively, the "Services"); and WHEREAS, the City appropriated $40,000 for use by the History Center to provide the Services during the 2016 fiscal year; and WHEREAS, it is in the best interest of the City to authorize the City Manager to execute, and City Clerk to attest, an Interlocal Agreement between the City and the History Center ("Agreement"), under which Agreement the City will provide $40,000 to the History Center for the Services; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The recitals set forth above are incorporated here by reference. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final Agreement. SECTION 4: PAYMENT AUTHORIZATION. The City Council hereby authorizes the Director of Finance to issue payment, after execution of the final Agreement by the History Center and the City, to the History Center in the amount of $40,000. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. 1 Attachment 1 Page 2 of 5 PASSED this day of , 2016 APPROVED this day of , 2016. VOTE: AYES NAYS ABSENT MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP -Resolution Historical Society Agreement Funding 2016 2 Attachment 1 Page 3 of 5 INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES AND THE DES PLAINES HISTORY CENTER FOR THE FUNDING OF PROGRAMS THIS AGREEMENT, entered into between the City of Des Plaines (hereinafter "City") and the Des Plaines History Center (hereinafter "History Center"), provides as follows: WHEREAS, this Agreement is entered into pursuant to the Intergovernmental Cooperation provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq.; and WHEREAS, the City desires to provide funding to the History Center for the provision of programs ("Prograrns"), and the History Center desires to receive such funding from the City to provide the Programs; WHEREAS, the City and the History Center, in an effort to more effectively and efficiently administer the Programs, desire to enter into this agreement; NOW THEREFORE, the City and the History Center hereby agree as follows: 1. The recitals as set forth above are incorporated into the body of this Agreement as if fully set forth herein. 2. During fiscal year 2016, the City shall provide $40,000 to the History Center for the provision of the Prograrns. At the conclusion of the fiscal year, the History Center shall provide an accounting of the funds expended on the Programs. 3. The History Center shall provide the City with periodic reports regarding the Programs at the City's request, but in no case shall the reports be made on less than an annual basis. Such reports shall include the number of Des Plaines residents served by the Programs. The History Center shall, at a time and date mutually agreed, make an annual presentation to the City regarding the Prograrns. 4. The History Center will acknowledge the City's funding support in publicity efforts, and promotional materials, both paper and electronic, as reasonably identified by the City and the History Center. 5. This Agreement shall be controlled by the law of the State of Illinois, and the venue for any disputes that arise hereunder shall be in the Circuit Court of Cook County Illinois, Second Municipal District. 6. This Agreement shall be binding upon the parties, their successors, and/or assigns, and may not be terminated or restricted except in accordance with the provisions of this Agreement and by a writing executed by both parties. 7. Nothing in this Agreement shall purport to terminate, restrict, extend, or otherwise modify commitments previously agreed to by separate agreement between the parties. 1 Exhibit A Page 4 of 5 8. This Agreement may be terminated by either party by written notice to the other party dated at least 90 days prior to the effective date of termination. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and by executing this Agreement, the parties do hereby affirmatively state that they have been given full authority by their respective governing bodies to execute this Agreement. CITY OF DES PLAINES DES PLAINES HISTORY CENTER By: By: Its: City Manager Its: Date: Date: ATTEST: ATTEST: Its: City Clerk Its: DP -History Center Agreement 2016 2 Exhibit A Page 5 of 5 41.D1, ES PL&[NES COMMITTEE OF THE WHOLE #3B. CITY MANAGER'S OFFICE 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org MEMORANDUM Date: January 11, 2016 To: Mayor and Members of City Council From: Michael G. Bartholomew, ICMA-CM, City Manager Subject: Taste of Des Plaines and Des Plaines Farmer's Market Issue: To have a discussion regarding the Taste of Des Plaines and the Des Plaines Farmer's Market for 2016. If City Council wishes to hold these events then planning will need to take place over the winter months. Analysis: For several years the City has held some form of summer festival in downtown Des Plaines. Last year the festival returned to the name Taste of Des Plaines. As part of that change the City contracted with Ravenswood Event Service to run the event. Last year's event cost the City $19,581.12 for the event plus $16,312.73 in Public Safety staff time. Ravenswood Event Service is not interested in organizing the event this year. The City has to decide how best to move forward with planning this event. New last year was the Des Plaines Farmer's Market. This event was largely organized by Alderman Haugeberg. The City also contracted with Connie Groat and Monika Montemayor as market managers. This event cost the City $12,794.56 in supplies and staff time. The event received $2,552.35 in donations and the Community Foundation received $1,200.00. Recommendation: To have a discussion regarding these two events and provide direction to staff.