01/20/2015MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, JANUARY 20, 2015
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 6:30 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Tuesday, January
20, 2015.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Walsten, Smith and Charewicz.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development Sakas, Senior Planner Mangum, Fire
Chief Wax, Director of Human Resources Wing, Police Chief Kushner, Director of Human Resources
Wing, Director of Media Services Krajniak, Director of Public Works and Engineering Oakley and
Assistant City Attorney Weiss.
EXECUTIVE Moved by Walsten, seconded by Sayad, to go into Executive Session to discuss
SESSION: Imminent Litigation. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
The City Council recessed at 6:31 p.m.
The City Council reconvened at 7:00 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Walsten, Smith and Charewicz.
PRAYER AND The opening prayer was given by Pastor Brian Nelson of the Bridge
PLEDGE: Community Church, followed by the Pledge of Allegiance to the Flag.
PROCLAMATION: Mayor Bogusz presented a Proclamation and Honorary street sign to the family
of Robert J. Riddel recognizing his many years of contribution to Central Little
League Baseball and as a United States Veteran.
SWEARING-IN Chief Kushner introduced the new Police Officers and Mayor Bogusz
CEREMONY/ administered the Oath of Office to the following Police Officers: Robert
POLICE Hanson, Travis Kopacek, Michael Kurotobi, Colin McMillen and Cody Stults.
OFFICERS:
CITY CLERK City Clerk Ludwig announced that a list of candidates for the April 7, 2015
ANNOUNCEMENTS: Consolidated Election have been posted on the City's website and March 10 is
the last day to register to vote. A�
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CONSENT Motion by Rodd, seconded by Robinson, to establish the Consent Agenda
AGENDA: except for Items 8, 8a, 10, 11, 13 and 15. Motion declared carried.
Motion by Smith, seconded by Rodd, to approve Consent Agenda. Upon roll
call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Smith, Charewicz
NAYS_ 0 -None
ABSENT: 0 -None
Motion declared carried.
Minutes were approved; Staff recommendations and requests were approved;
Resolutions R-2-15, R-6-15, R-10-15 and R-12-15 were adopted; Ordinance M-
3-15 was placed on First Reading and Ordinances M-2-15 and Z-6-15 were
adopted.
MINUTES: Moved by Smith, seconded by Rodd, to approve minutes of the Regular
Consent Meeting of the City Council held January 5, 2015, as published. Motion
Agenda declared carried as approved unanimously under Consent Agenda.
Moved by Smith, seconded by Rodd, to approve minutes of the Executive
Session of the City Council held January 5, 2015. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE Moved by Smith, seconded by Rodd, to concur with Staff recommendation to
AMENDMENTS/ approve amendments to Des Plaines City Code Title 1, Chapter 8, "Position
CITY CODE/ Grade and Compensation Plan", Section 4, "Compensation Plan", Schedule A,
POSITION "Management Personnel, Non -Union", and Schedule B, "Non -Management,
GRADE/ COMP. Non -Union"; and further recommend to adopt Ordinance M-3-15, AN
PLAN: ORDINANCE AMENDING CHAPTER 8 OF TITLE 1 OF THE CITY OF
Consent DES PLAINES CITY CODE TO UPDATE THE CLASSIFICATION OF AND
Agenda COMPENSATION FOR CERTAIN POSITIONS. Motion declared carried as
approved unanimously under Consent Agenda.
Ordinance
M-3-15
APPROVE Moved by Smith, seconded by Rodd, to concur with Staff recommendation to
INTERGOV'L approve Intergovernmental Agreement with the Illinois State Toll Highway
AGR./ IL STATE Authority for the replacement of the 24" Corrugated Metal Pipe (CMP) located
TOLL HIGHWAY in the vicinity of Scott Street within the City with a 30" Reinforced Concrete
AUTH./ SCOTT Pipe (RCP); and further recommend to adopt Resolution R-2-15, A
ST.: RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
Consent WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY AND THE
Agenda DES PLAINES PARK DISTRICT REGARDING THE INSTALLATION OF
A REINFORCED CONCRETE PIPE NEAR SCOTT STREET. Motion
Resolution declared carried as approved unanimously under Consent Agenda. 1
R-2-15 a r
Page 3 of 8 1/20/15
APPROVE
Moved by Smith, seconded by Rodd, to approve Professional Engineering
MASTER
Master Contract Renewals for 2015 with Christopher B. Burke Engineering,
CONTRACT
Ltd., 9575 W. Higgins Road, Suite 600, Rosemont, Illinois 60018, Gewalt
RENEWALS FOR
Hamilton Associates, Inc., 850 Forest Edge Drive, Vernon Hills, Illinois 60061,
2015:
and URS Corporation, 100 South Wacker Drive, Suite 500, Chicago, Illinois
Consent
60606; and further recommend to adopt Resolution R-6-15, A RESOLUTION
Agenda
APPROVING FIRST RENEWALS OF MASTER CONTRACTS FOR
PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as
Resolution
approved unanimously under Consent Agenda.
R-6-15
APPROVE
Moved by Smith, seconded by Rodd, to concur with Staff recommendation to
PURCHASE/
approve purchase of 2015 Elgin Pelican Street Sweeper through the Suburban
STREET
Purchasing Cooperative per Bid #118 from Standard Equipment Company,
SWEEPER:
2033 West Walnut Street, Chicago, Illinois 60612 in the amount of $201,636
Consent
(Budgeted Funds — Equipment Replacement/Vehicles); and further recommend
Agenda
to adopt Resolution R-10-15, A RESOLUTION AUTHORIZING THE
PURCHASE OF A 2015 ELGIN PELICAN STREET SWEEPER FROM
Resolution
STANDARD EQUIPMENT COMPANY. Motion declared carried as approved
R-10-15
unanimously under Consent Agenda.
APPROVE Moved by Smith, seconded by Rodd, to approve purchase of Flygt Propeller
PURCHASE/ Pumps for O'Hare Lake Lift Station from authorized distributor Xylem Water
PUMPS/ O'HARE Solutions USA, Inc., 14125 South Bridge Circle, Charlotte, North Carolina
LAKE LIFT 28273 in the amount of $158,424.82 (Budgeted Funds — Water/Sewer
STATION: System/R&M Sewer System); and further recommend to adopt Resolution R -
Consent 12-15, A RESOLUTION APPROVING AND AUTHORIZING AN
Agenda AGREMENT WITH XYLEM WATER SOLUTIONS USA, INC., FOR THE
PURCHASE AND INSTALLATION OF TWO FLYGT PROPELLER PUMPS
Resolution FOR THE O'HARE LAKE PUMPING STATION. Motion declared carried as
R-12-15 approved unanimously under Consent Agenda.
APPROVE AGR./ Alderman Sayad requested this Item be removed from Consent Agenda.
2015 SUMMER
FESTIVAL: Ms. Linda Wojcik of the Special Events Commission and Mr. Ralph
Concepcion of Ravenswood Event Services, Inc. answered questions from the
Resolution Aldermen.
R-14-15
Moved by Sayad, seconded by Charewicz, to approve professional services
agreement with Ravenswood Event Services, Inc. for the 2015 Des Plaines
Summer Festival at the not -to -exceed cost of $20,000 (Budgeted Funds —
General Fund, Overhead Division); and further recommend to adopt Resolution
R-14-15, A RESOLUTION APPROVING AN AGREEMENT WITH
RAVENSWOOD EVENT SERVICES, INC., FOR EVENT MANAGEMENT
SERVICES IN CONNECTION WITH THE 2015 DES PLAINES SUMMER
FESTIVAL. Upon roll call, the vote was:
AYES: 56-Haugeberg, Rodd, S*yad,
Walsten, Smith, Charewicz
NAYS: 32 -Robinson, Brookman, Sayad
R-14-15
(Cont' d)
ADVERTISE BID/
GASOLINE/
DIESEL FUEL:
Consent
Agenda
Page 4 of 8
ABSENT: 0 -None
Motion declared carried.
1/20/15
[Note: At the subsequent February 2, 2015 regular meeting, Alderman Sayad
received permission to have his vote on this matter recorded as a "Nay" and
not "Aye"]
Moved by Smith, seconded by Rodd, to authorize the City Clerk to advertise for
bid the Gasoline and Diesel Fuel Contract. Motion declared carried as
approved unanimously under Consent Agenda.
ADVERTISE BID/ Alderman Haugeberg requested this Item be removed from Consent Agenda.
PRINTING CITY
NEWSLETTER: Director of Media Services Krajniak answered questions from the Aldermen.
Moved by Walsten, seconded by Rodd, to authorize the City Clerk to advertise
for bid the printing of the City's quarterly newsletter, The Des Plaines Digest.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
ADVERTISE BiD/ City Manager Bartholomew requested this item be removed from Consent
2015-2017 TREE Agenda to be considered at a future Council meeting. There were no
MAINT. objections.
CONTRACT:
Consent
Agenda
ORDINANCE Moved by Smith, seconded by Rodd, to adopt Ordinance M-2-15, AN
M-2-15 ORDINANCE TERMINATING EXPIRED SPECIAL SERVICE AREAS.
APPROVE Motion declared carried as approved unanimously under Consent Agenda.
TERMINATION
SPECIAL
SERVICE AREAS
#3 AND #4:
Consent
Agenda
ORDINANCE Alderman Smith removed this Item from Consent Agenda.
Z-1-15
COND. USE/ Aldermen Smith and Walsten abstained from voting due to a conflict of interest.
683 NORTH
WOLF RD.: Moved by Charewicz, seconded by Rodd, to adopt Ordinance Z-1-15, AN
ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE
�ue,
Page 5 of 8 1/20/15
683 NORTH OPERATION OF A MASSAGE ESTABLISHMENT IN THE C-3 ZONING
WOLF RD.: DISTRICT AT 683 N. WOLF ROAD, DES PLAINES, ILLINOIS. (Case #14-
(Cont'd) 081 -CU). Upon roll call, the vote was:
AYES: 6-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Smith, Charewicz
NAYS: 0 -None
ABSTAIN: 2-Walsten, Smith (Conflict of Interest)
ABSENT: 0 -None
Motion declared carried.
ORDINANCE Moved by Smith, seconded by Rodd, to adopt Ordinance Z-6-15, AN
Z-6-15 ORDINANCE AMENDING THE TEXT OF THE CITY ZONING
ZONING ORD. ORDINANCE REGARDING NONCONFORMING USES AND
TEXT AMEND./ STRUCTURES. Motion declared carried as approved unanimously under
NON- Consent Agenda.
CONFORMING
USES/
STRUCTURES:
Consent
Agenda
ORDINANCE
M-1-15
RESCIND
ORD. M-24-88/
PARKWAY TREE
REPLACEMENT
PROGRAM COST
SHARE:
Alderman Haugeberg requested this Item be removed from Consent Agenda.
Following discussion, moved by Walsten, seconded by Brookman, to adopt
Ordinance M-1-15, AN ORDINANCE REPEALING SECTION 8-4-5 OF THE
DES PLAINES CITY CODE. Upon roll call, the vote was:
AYES: 5- Rodd, Sayad,
Brookman, Walsten, Smith
NAYS: 3-Haugeberg, Robinson, Charewicz
ABSENT: 0 -None
Motion declared carried.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Sayad, Chair
WARRANT Moved by Haugeberg, seconded by Brookman, to recommend to the City
REGISTER: Council approval of the January 20, 2015 — Warrant Register, in the total
amount of $2,133,966.00; and further recommend that Resolution R-11-15 be
adopted at appropriate time this evening. Motion declared carried.
AMEND Director of Finance Wisniewski reviewed her Memorandum of January 6, 2015
FINANCIAL recommending amendments to Chapter VI — "Investments" of the City of Des
POLICY: Plaines Financial Policy and Procedure Manual.
Moved by Charewicz, seconded by Brookman, to recommend to the City
Council approval of amendments to Chapter VI — "Investments" of the City of
Des Plaines Financial Policy and Procedure Manual; and further recommend
Page 6 of 8 1/20/15
that Resolution R-15-15 be adopted at appropriate time this evening. Motion
declared carried.
COMMUNITY DEVELOPMENT — Alderman Walsten, Chair
MAP Senior Planner Mangum reviewed his Memorandum of January 7, 2015
AMENDMENT/ regarding a request by Petitioner Lexington Des Plaines LLC for an amendment
PUD/ to the Official Des Plaines Zoning Map, as amended, to reclassify the properties
783-841 LEE ST.: from the C-5 Central Business Commercial District to the R-4 Central Core
Residential District (Case #14 -073 -PUD -SUB -MAP). A Preliminary Planned
Unit Development (PUD) is requested under Section 3.5 of the 1998 City of
Des Plaines Zoning Ordinance, as amended, to allow for the construction of 62
Townhomes on approximately 3.1 acres as the Lexington Point PUD with
requested PUD exceptions from the R-4, Central Core Residential Zoning
District standards for lot sizes as small as 4,992 square feet, instead of not less
than 10,000 square feet, setbacks as small as 6 -feet (front yard) instead of not
less than 12 -feet and 10 -feet (rear yard) instead of not less than 25 -feet.
The Plan Commission, after having heard and fully considering the evidence,
voted (3-1) to recommend approval of the Map Amendment, and voted (3-1) to
recommend approval of the Planned Unit Development, subject to conditions of
approval.
Additionally, the Plan Commission approved (3-1) the Tentative Plat of
Subdivision, subject to conditions. Recommendations were made by the
Department of Community and Economic Development; Public Works and
Engineering Department and the Fire Department, subject to conditions.
Senior Planner Mangum answered questions from the Aldermen.
The Aldermen noted specific concerns with the project. Alderman Walsten
expressed concern that if this property was rezoned from C-5 to residential, the
City would lose sales tax revenue. Walsten also noted that the exterior
elevations proposed by the applicant included siding, which did not match the
quality desired for the City's downtown. Alderman Haugeberg expressed
concerns that the development did not have sufficient parking and that guest
parking would overflow onto surrounding properties. Alderman Sayad noted
that staff had provided a neutral recommendation for this project and that he
would prefer to see retail as part of the project. Alderman Smith stated that the
project was inconsistent with the Comprehensive Plan and was more
appropriate for a residential area. Alderman Charewicz echoed concerns
regarding the sufficiency of guest parking. Alderman Brookman expressed
concern that the proposed development was inconsistent with the
Comprehensive Plan and did not fit in with surrounding land uses.
Resident Graham Hills and former member of the Economic Development
Commission (EDC) addressed the Committee of the Whole stating that the
W-
Page 7 of 8 1/20/15
PUD/ EDC would not have considered this type of project while he was a member; he
783-841 LEE ST.: expressed his concerns and stated that this project does not fit in with the
(Cont'd) variety of buildings in the downtown area.
Resident Christine Schap and Chairman from Immanuel Lutheran Church
addressed the Committee of the Whole stating that there are parking issues; the
church on the corner has existed for 144 years and is not going anywhere.
Resident Jeff Spero and Treasurer from Immanuel Lutheran Church addressed
the Committee of the Whole requesting that the Council reject the ordinance;
there are issues with parking and foot traffic.
Mr. Bill Rotolo, Vice President of Lexington Des Plaines LLC, addressed the
Committee of the Whole stating that he worked with City staff and addressed
concerns raised; this type of development is a national trend. He answered
questions from the Aldermen.
Moved by Haugeberg, seconded by Robinson, to recommend to the City
Council to DENY approval of Ordinance Z-7-15 at appropriate time this
evening. Motion declared carried.
NEW BUSINESS:
'ARRANT Moved by Sayad, seconded by Brookman, to concur with recommendation of
REGISTER: Committee of the Whole to adopt Resolution R-11-15, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
R-11-15 MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $2,133,966.00. Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
AMEND Moved by Sayad, seconded by Brookman, to concur with recommendation of
FINANCIAL Committee of the Whole to adopt Resolution R-15-15, A RESOLUTION
POLICY: ADOPTING AMENDMENTS TO THE INVESTMENT POLICY FOR THE
CITY OF DES PLAINES. Upon roll call, the vote was:
Resolution AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
R-15-15 Brookman, Walsten, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
MAP Moved by Walsten, seconded by Brookman, to concur with recommendation of
AMENDMENT/ Committee of the Whole to DENY approval of Ordinance Z-7-15, AN
%e
Page 8 of 8 1/20/15
PUD/ ORDINANCE APPROVING A ZONING MAP AMENDMENT AND A
783-841 LEE ST.: PRELIMINARY PLAT OF PLANNED UNIT DEVELOPMENT FOR 783-841
LEE STREET, DES PLAINES, ILLINOIS (CASE #14 -073 -PUD -SUB -MAP).
Ordinance Upon roll call, the vote was:
Z-7-15 AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
DISCUSSION OF Mayor Bogusz announced that petition challenges have been dropped.
ELECTION
CHALLENGES: Alderman Charewicz brought up the subject of candidate packets and asked for
consensus from the aldermen to request staff to come up with a customized
packet. Each alderman gave their input regarding this issue.
Moved by Charewicz, seconded by Haugeberg, to instruct staff to look into a
revised form of a candidate packet.
City Clerk Ludwig explained that, as the Local Election Authority, the decision
was made to place all information for potential candidates on the City's website
in support of transparency, access 24/7, reducing staff time and resources.
Alderman Charewicz withdrew his motion and Alderman Haugeberg withdrew
her second.
The City Clerk will consider the options regarding candidate packets for the
next election in 2017.
ADJOURNMENT: Moved by Walsten, seconded by Smith, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 9:27 p.m.
6 adt
Gloria J. Ludwig, MMC — CftY CLERK
APPROVED BY ME THIS RIQ